2009, 09-08 Regular Meeting '
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AGF.NDA
SPOKANE VALLEY CITY COUNCIL
, REGULAR MEETING
Council Meeting #167
Tuesday, Septcmbcr 8, 2009 6:00 p.m.
Spokane Valley City Hall Council Chambers
11707 E Sprague Avenue
Counci! Requests Please Silence Your Cell Pftones Dtcring Counci114feeting
CALL TO ORDER;
Il`TVOCATTON: Pastor David Drogemuller, Christ Lutheran Church
PLEDGE OF ALLEGIANCE:
ROLL CALL:
APPROVAL OF AGENDA:
1NTRODUCTION OF SPECIAL GUESTS ,AND PRESENTATIONS:
COMl1UITEE, BOARD. LIAISQN SltNiMARY REPORTS:
MAYOR'S REPORT:
Proclamation: Childhood Cancer Awareness MaTth
Proclamation: Calstitution jVeek
PUBLIC CONMiENTS: This is an opportunity for the public to speak on any subject not on the agenda
for action. When you come to the podium, please state your narne and address for the record and limit
remarks to three minutes.
1. PUBLIC HEARIlIiG: Interim Ordinance 09-01 S Developer Agreement Process - Mike Connelly
2. PUBLIC HEARIhG: Propased 2010 Budget - Ken Thompson
3. CONSEN? AGENDA: Consists of items considerzd routine which are approved as a group. Any
membzr of Council may ask that an item be remor•ed from the Consent Agenda to be consiclered separately.
a. Approval of the fallowing claim vauchers:
VOUCHER LIST DATE IWlVOUCHER TtUMBERS: I TOTAL AMOUNT
08-20-2009 ~ 18205 $67,256.43
08•21-2009 ~ 18206-1823 8 $343,454.64
08-25-2049 ~ 18239-18260, 820090021 ~ $430,853.88
08-25-2009 ~ 18261-18269 I $99,912.41
08-28-2009 N 18270-18301 I $90,916.13
~ GRAND TOTAL I $1,032,393.49 ,
b. Approval of Payroll for pay period ending August 31, 2009: $347,369.38
c. Approval of Commute Trip Reduction Interlocal Agreement
Council Agenda 09-08-09 Regular Meeting Page 1 of 2
NEw BUSINESS:
4. First Reading Proposed Ordinance 09-018 Levying Tax - Ken Thompson [public comment]
5. First Reading Proposed Ordinance 09-019 Property Taa► Confirmation - Ken Thompson
[pubtic commentJ
6. First Reading Proposed Ordinance 09-021 Amending Ordinance 09-012 (SARP) - Mike Connelly
[public comment]
7. First Reading Proposed Ordinance 09-022 Amending Ordinance 09-013 (SAR.P/Gomp Plan Map) -
Mike Connelly [public eomment]
8. Froposed Resolution 09-012 Amending Governance Manual - Mike Connelly [public comment]
9. Proposed Resolution 09-013 Regarding Employees Pay During Pandemic - Mike Jackson
[pubGc comment]
10. Motion Consideratioa: Adopt Paademic Plan - Mike Jackson [public comment]
11. Motion Consideration: Outside Agencies Funding Atlocations - Ken Thompson ( pubtic comment]
12. Motion Consideration: Mayoral Appointments to Wastewater Policy Advisortit Board - Mayor hlunson
[public comment]
13. Motion Consideration: 2009 Federal Cal) for Projects - Steve Worley [public comments]
PLTBLIC COiNZt1-ZENTS: This is an opportunity for the public to speak on any subject not on the aSenda
for action. When you come to the podium, please state yaur name and address for the record and limit
remarks to three minutes.
ADMINISTRATIVE KEPORT: NIA
INFORNIATIONONLY: (~t•ill nut bereported Ur• di.sccLssecij
14. Affordable flotising Densities - Mike Basinger
FXECUTI'*'E SESSION: N/A
ADJOURNMENT
FUTURE SCHEDULE orreeting sc'I1E'CIIIIP 1s (ll)t'tll'.S .C1/IjE'('1 t0 CjlC7llge)
NOTICE: Individuals planning to attend the meeling wha requirr sPecial asiistancc tc.~ accorumodate pbyiical, hr.aring, or otlier
impairmenu, please contact the City Clcrk ut ('509) 921•1000 S scwn as FosSible so that arrangemcnts may be madc.
Council A2enda Uy-OS-Gy hcgu(.:r Niccticik Pace 2 of 2
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Proclamatt'on
ChiCdhood Cancer.A7.vareness Month
- City of Spokane Valley, 7Nashington
WHEREAS, Dur children aye our most precious resource; and
WHEREAS, Mor•e than 12, 000 clrildren and young adults ar•e diagnosed with cancer each
year and the incidence of childhood cancer has increased every year over the
post ttiventy-six years; and
WHEREAS, Cancer in childhood occzcrs regularly, randomly, and spares no ethnic group,
socioeconomic class, or geographic region; and
WHEREAS, Cuncer is the number one disease killer of children and second leading cause of
deuth; claiming the lives of over 2,500 un.der• the age of 20 every year; und
' WHEREAS, The mission of the Candlelighters of the Inland Northwest is to edzicate, support,
ser•ve and advocate for farnilies of children with cuncer, sztrvivors of childhood
cuncer, und the professionals who care for them; and
WI-IEREAS, The City vf Spokane Valley recognizes the devastating effects of cancer on the
children of this r-egion and encourages crll efforts towurd frnding a cure.
NOW, THEREFORE, I, Richur•d Munson, Mcryor of the City of Spokane Valley, on behalf of
the Spokune Valley City Council und the citizens of the City of Spokane Valley, do heyeby
proclaim the month of SeptemheY, as
Chil.dhood CanceY Awareness Month
and I encouf•uge all citizens to wear a gold ribbon to honor childhood cancer patients,
survivor•s, their• families and curegivers, and those young people who have lost their lives to
this devastating disease as we continue to support the efforts of persons and agencies who
assist them.
Dated this 8th day of September, 2009.
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tchar•d Munsanf~
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Ci~y of Spakane Valfey, Washingto~
~~REAS, Septemher 17, 2009 morks the 222nd anniversa~'y of t~te ~cr, f l~ang of t~xe
CTonstitution of the Unzt-ed States o}'America by the Canstitutianal Con-vention,,
rxnd
1~~EREAS, Jt is fitting and proper to accord o~f,~acial recognition to this magnifcenl
docurnent and irs memorabIe anniversarv, and to the patraotic celebrations
which wild cornmemorate the acccasion; and
LYHERE9S, Public Lam) 915 guar•antee,s the issui'ng of apraclamation ecxch year by the
President of the Uhited States of Amer•ica desigrrating Sepiember 171hrough 23
as Constatutaon week.
` NOW, THEREFO.RL, 1, Richa~d Munson, Mayor of the Citv of Spokane Valley, on behcrlf of
the Spakcrne VaJley C'ity Council and the citizens of the City of Spokane Valley, do hereby
proclaim September I 7th t-hrough 23rd as
Constitution Week
and crsk otcr citizens to reaffirm the ideals the Framers of the constitution had in 1787 by
vigrlantly protecting the fteedoms guarant-eed to us through this guardicrn of our liberties,
rememberang that lost right:s rrauy never be regained.
Dc~~ed this 8th dcxy o_, f `September 2009. ~
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RiCh~`li"d MZlF2S'Q)Z
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CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: 09-08-09 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business Z public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: PUBLIC HEARING: Emergency Interim Ordinance No. 09-015
GOVERNING LEGISLATION: RCW 36.70A.390 and RCW 35A.13.190
PREVIOUS COUNCIL ACTION TAKEN: On August 11, 2009, Council passed Ernergency
Interim Ordinance No. 09-015, which ordinance schedules a public hearing for September 8,
2009.
BACKGROUND: The emergency ordinance 09-015 amends certain sections of SVMC 18 and
19 and sets a public hearing.
OPTIONS: Conduct Public Hearing pursuant to RCW 36.70A.390 and RCW 35A.13.190
RECOMMENDED ACTION OR MOTION: Conduct Public Hearing
BUDGET/FINANCIAL IMPACTS: none
STAFF CONTACT: Mike Connelly
ATTACHMENTS: Emergency Interim Ordinance No. 09 -015
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
ORDINAIVCE NO. 09-015
AN iNTERIM ORDiNANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON ADOPTING A NEW SECTION OF THE UNIFORM DEVELOPMENT CODE,
SPECIFICALLY SECTION 19.30.015, AND AMENDING EXISTING SECTION 17.80.030
AND 17.80.140 TO ESTABLISH A PROCEDURE FOR CONSLDERATION OF DEVELOPER
AGREEMENTS IN CONJUNCTION WITH AN AMENDMENT TO THE COMPREHENSNE
PLAN AND THE COMPANION ZONE CHANGE ON AN 1NTERIM BASIS PURSUANT TO
RCW 36.70A.390 AND RCW 35A.63.220 AND SETTIlVG A PUBLIC HEARING.
WHEREAS, The City of Spokane Valley adopted the Uniform Development Code (UDC) pursuant to
Ordinance 07-015 on the 24' day of September, 2007; and
WHEREAS, the UDC became effective on the 28`h day of October, 2007; and
WHEREAS, the adopted UDC does not specifically provide for the consideration of a developer
agreement in conjunction with a comprehensive plan amendment and companion zone change processed
as part of the City of Spokane Valley's annua) amendment to the Comprehensive Plan; and
WHEREAS, such an agreement is authorized by RCW 36.70B.170-210; and
WHEREAS, one application considered by the City Council of City of Spokane Valley in conjunction
with the annual amendment process contemplated such an agreement but consideration of the same could
not move forward without such a process being established; and
WHEREAS, an interim regulation allowing consideration of such a process would allow the timely and
consistent consideration of the specific application, requiring immediate consideration and action by
council to avoid significant delays.
NOW, T'SEREFORE, THE CITY COUNCII, SPECIFICALLY ORDAINS AS SET FORTH
BELOW:
Section one: Pursuant to RCW 36.70A.390 and RCW 35A.63.220 the city adopts this interim zoning
ordinance adding section 19.30.015 as set forth below and amending section 17.80.030 and 17.80.140 as
set forth below. This interim ordinance shall be effective for six (6) months from the effective date of
adoption.
Section hvo: Pursuant to RCW 36.70A.390 and RCW 35A.63.220 a public hearing before the City
Council to consider this interim development code amendment shall be set for September 8, 2009..
Sectioo three. amending SvMC 17.80.030: Section 17.80.030 shall be amended as follows:
Ordinance 09-015 Developer Agreement Page 1 of 7
17.80.030 A.ssegnment of pevelopment Application Classific$tion
1. Assisnrnent by Table. Land use and development applications shall be classified pursuant to
the fo]lowing table.
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' " : ",TabEe]7.80-]Pcrmit•TypeaudLandUseApplication , E
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'I'ypc Larid Use and Development-Applitation . , Crass Refcrencc-
. • , S V MC Chapter ;
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Accesso.y Dwell ing Umts 19.100
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Adminis[ratrve I?eterminations by Community Developmenl Director, Public Works Dir2ctor, or Suilding Muldple
Oft'icial_
Administrative Excepuan . 19.140
Adminisirative [ntcrpcctation 17.50.010
Boundary Line Adjustments end Eliminations 20.80 l
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Home Occupation Pcrtnic 19.140
Right-of Way Permits 22.130.060
Shoreline Permit Exemption (dock permit) 21.50
Type
l Sile Plan Review , 19.130 ,
Temporary Use Perrnit 19.160
Time Extensions for Freliminary subdivision, shoR subdivision ar binding sitc plan 20.30.060 _
Floodplain development 2130
Building Permits not subject to SEPA 21.20.040 I
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Minor modifcatioits of dcveloprnent agreements 19.30.415(I)
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Grading Pumits 24.50
$ inding Site Plan - Prel im inary and Finol 20.50
Binding Site Pian - Change of Conditions 20.50
Wireless Carnrnunication Facil ities 22.120
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Subdivision - Final 20.40
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~ Type 11 PIatAlterations - Final 24.60
SEPA Thresliold Deterrnination 21.20.060
I @rcliminary Shotl Subdivision, Bintfing Site Plan - Change of Conditions 20,34
Shoreline Suhstantial Development Permit 21.54 i
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$hort Subdivision - Preliminary and Fina1 20.30, 20 40
Type Conditinnal Use Permics 19.150
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Subdivi5ipns - Preliminsuy 20,30
I Variance 19.170 I ,
Ordinance 09-015 Developer Agreement Page 2 of 7
Table 17.80-1 Permit Typc and Land Usc ApplicaNon I
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Typc Land Usc and Devclopment Application Cross Rcfercncc -SVMC Chapter
; Preliminary Subdivision - Chunge of Conditians 20.50
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~ Zoning Map Amendments (site specific rczones) 19.30.030
Annual Comprehensive Plan Amendments (text andlor map) I7.80.140
Arca-widc Zoning Map Amendmcnts 17.80.140
~ Type pevelo ment A ements associated with Com rehensive Plan Amendments 17.80.140
, I V P S~ A
Development Code'Text Amendments 17.80.150
Section four. amending SVMC 17.80.140: 17.80.140 shalt be amended as follows:
17.80.140 Type 1V Applications - Comprehensive Plan Amendments, Development Agreemeats associated with a Comprehensive Plan Amendment, and Area- wide
Rezones
A. [nitiation. Comprehensive Plan Amendments and Area Wide Rezones may be initiated by any
of the following:
1. Property owner(s) or their representatives;
2. Any citizen, agency, neighborhood association, or other party; or
3. The Department, Planning Commission, or City Council.
B. Applications. Applications shall be made on forms provide by the City.
C. Application Submittal:
. l. Applicant initiated: Comprehensive Plan Amendments and Area-Wide Rezones shall
be subject to a pre-application conference, counter-complete, and fully-complete
determinations pursuant to SVMC 17.80.080, 090, and 100. The date upon fully-
complete determination shall be the date of registration with the Department.
2. Non-applicant initiated: After submitta) of a non-applicant initiated application, the
application shall be placed on the register.
D. Register of Comprehensive Plan Amendments and Area-wide Rezones. The Department shall
establish and maintain a register of all applications.
E. Concurrent and Annual Review of Register.
1. Sixty (60) days prior to Novetnber lst in each calendar year, the City shall notify the
public that the amendment process has begun. Notice shall be distributed as follows:
ai. Notice published in an appropriate regional or neighborhood newspaper or
trade journal;
b. Notice posted on all of the City's official public notice boards; and
c. Copy of the notice sent to all agencies, organizations, and adjacent jurisdictions
with an interest.
Ordinance 09-01 S Developer Agreement Page 3 of 7
2. All registered applications shall be reviewed concurrently, on an annual basis and in a manner consistent with RCW 36.70A.130(2). Applications registsred after November
lst of the previous calendar year and before Noveinber lsr of the current calendar year,
shall be included in the annual review. Those registered after November l st of the
calendar year shall be placed on the register for review at the following annual review.
3. Emergency Amendments: Tlie City may review and amend the Comprehensive Plan
when the City Council determines that an emergency exists or in other circumstances
as provided.for by RCW 36.70A.130 (2)(a).
F. Notice of Public Hearing, Comprehensive Plan Amendments and Area-Wide Rezones require
apublic hearing before the Planning Cornmission.
i. Contents of Notice. A Notice of Public Hearing shall include the following:
a. The citation, if any, of the provisian that wauld be changed by the proposal
along with a brief description of that provision;
b. A statement of how the proposal would change the affected provision;
c. A statement af what areas, Comprehensive Plan designations, zones, or
iocations will be directly affected or cha»ged by the proposal;
d. The date, time, and place of the public hearing;
e. A statement of the availability of the official fite; and
fi. A statement of tlie right of any person to submit written comments to the
Planning Commission and to appear at the public hearing of the Planning
Commission to give oral comments on the proposal.
2. Distribution of Notice. The Department shall distribute the notice pursuant to SVMC
17_80.120(2).
G. Planning Commission Recommendation - Procedure. Following the public hearing, the
Planning Commission shall coasider the applicatians concurrently, and shall prepare and
forward a recommendation of proposed action for all applications to the City Council. The
Planning Commission shall take one oE the fallotiving actions:
1. If the Plannang Commission determines that the proposal should be adopted, it
may, by a majority vote, recommend that the Ciry Council adopt the proposal.
The PIani3ing Cammission may make modiftcations to any proposal prior to
recommending the proposal to Ciry Council for adaption_ if the modification
is substanfiial, the Planning Commissian must conduct a publie hearing on the
mod if ed progosal;
2. If the Planning Commission determines that the proposal should not be
adopted, it may, by a majority vote, recommend that the City Council not adopt
the proposal; or
3i. If the PJanning Commission is unable to take either of the actions specified in
subsections (G)(t) or (2) above, the proposal will be sent to City Council tivith
the notation that the Planning Commission makes no recommendation.
H. Approval Criteria.
l. The City may approve Comprehensive Plan Amendments and Area-Wide Zone Map
Amendments if it f nds that:
a. The proposed ainendment bears a substantial relationship to tlle public heatth,
safety, weSfare, and protection of the environment;
b. The proposed amendment is consistent with the requirements of P'CW 36.70A
and with the portion of the City's adopted plan not affected by the amendment;
Ordinance 09-015 Developer Agreement Page 4 af 7
c. The proposed amendment responds to a substantial change in conditions
beyond the properly owner's control applicable to the area within which the
subject property lies;
d. The proposed amendment corrects an obvious mapping error; or
e. The proposed amendment addresses an identified deficiency in the
Comprehensive Plan.
2. The City must also consider the following factors prior to approving Comprehensive
Plan Amendments:
a. The effect upon the physical environment;
b. The effect on open space, streams, rivers, and lakes;
c. The compatibility with and impact on adjacent land uses and surrounding
neighborhaods;
d. The adequacy of and impact on community facilities including utilities, roads,
public transportation, parks, recreation, and schools;
e. The benefit to the neighborhoad, City, and region;
f. The quantity and location of land planned for the proposed land use rype and
density and the demand for such land;
g. The current and projected population density in the area; and
h. The effect upon other aspscts of the Comprehensive Flan.
1. City Council Action.
Within sixty (60) days of receipt of the Planning Commissian's findings and recommendations,
the City Council shal] consider the findings and recommendations of the Commission
concerning the application a»d may hold a public hearing pursuant to Council rules. The
Department shall distribute notice of the Council's public heating pursua»t to SVMC
37.80.120(2). All annual amendments to the Compsehensive Plan shall be considered
cancurrently. By a majority vote of its membership, the City Council shall:
l. Approve the application;
2. Disapprove the application;
3. Modify the application. [f the modification is substantial, the Council must either
conduct a public hearing on the modified proposal; or
4. Refer the proposal back to the Planning Cummission far further consideration.
J. Transmittal to the SCate of Washington. At least sixty (60) days prior to final action being taken
by the Cifiy Council, the Washington State 17epartment of Community, Trade and Economic
Development (CTED) shall be provided with a copy of the amendments in ot'der to initiare the
sixty (60) day comment period. No ]ater than ten (10) days after adoptian of the proposal, a
copy of the final decision shall be forwarded to CTED.
Section five. ameading S'VMC 19.30: SVMC Chapter 19.30 shall be amended by adding a new section
19.30.015 as follows;
1930 Changes & Amendments
19.30.010 Comprehensive I'lan Text & 1VIap Amendments
Pursuant to RCW 36.70.134(2)(a) proposed updates to the Comprehensive Plan will be processed only
once a year except for the adoption of original sub-area plans, amendments to the Shoreline Master
program, the amendrnent of the Capital Facilities Chapter concurrent with the adoption of the Ciey
Ordinance 09-015 Developer Agreement Page 5 of 7
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budget, in the event of an emergency ot ta resolve an appeal af the Comprehensive Plan filed with the
Growth Management Hearing Board.
Cornprehensive Plan text and rnap arnendments are classifed as Type 1V development appifcations and
sha11 be pracessrd pursuant to SVIViC Chap#er 17.80.140,
19.34.015 ,Developmen# Agreements assnciated with a Cnmprehensrve Plao Amendment
A, Pufsuant tv RCW 36.70B.170 - 210, the city may enter into adevelopment agreament with a persan
having vwnership or cantrol of real property within its jurisdiction as part of a comprehensive plan
amendment and associated rezone. A development agreement and subsequenti rezane sha31 be
cansistent with agplicable development regulativns set forth in the 1JDC, SVMC Chapters 17-24.
S. Development Agreements asscciated with aComprehensive Plan Amendment are classified as
T°ype IV development applications and shall be processed in cosnpliance vvith the Camprehensive
Plan Amendment and the regulations of RCW 36.70B. 170 -2 10.
C. Qeveloprnent agreements associated with a cornprehertsive p1an amendi-nent and subsequent rezone
niay be used at the city cauncil's discretion. develapment ag,reem.ents may be used to place
restrictions vn a proposed ainendment #o min+mize the impacts offuture develapment.
D. Developrnent agteernent cnntents
1. For the purpose of this section, development standards may include, but are not limited to the
fvllowing:
a. Praject el,ements sucti as permitted uses, residential densitres, and nonresidentiia1
densities and intensities or building sizes;
b. The arnount and payment of impact fees imposed or agreed to in accordance with any
applicable pravisions af state ]aw, any reimbursement provESion, vtYrer Financial , .
contribufions by the praperty awner, inspection fees, or dedscationF,;
c. Mitigation rneasures, development conditions, and other requirements under 43.21C
RCW;
d. Design standards such as maximum heights, setbacks, drainage and water qsaafity
requirements, 1andscaping, and other development features;
e. Affordab1e housing;
f. Parks and ❑pen space preservatipn;
g. Phasing;
h. Review procedures and standards for implementirrg decisions;
i. A build-out or vesting period for agplicable standards; artd
j. Any other appropriate development requirement procedure.
E. x`he final decision authvrity fvr apprvval of the development agreement and development plan shall
be the City Cvuncil set forth in S1IMC Chapter 17.80.060 (D).
F. The decision of city council ari a development agreernent and plan in corrjunction with a
costaprehensive plan amendmont and subsequent zoriing change is the inal decision af the city and
may be appealed pursuant to RCVI! 36.74C.
G. A development agreemen# shall 6e recorded with the Spokane County Auditor at the applicant's
expense. DUring the term of the development agreement, the agreement is binding an the parties
and their successQrs. .
Qrdiitance 49-015 .Developer Agreement Page 6 of?
_ H. The city will process and decide upon an application for an amendment as if it were an application
for a new development agceement in a manner set Eorth above unless it is deerned a minor
modiftcation as set forth in (I) below.
1. Modifications of development plan
l. The director of community development may approve minor modifkcations to the develapment
p.lan pursuant to Cliapter 17.$0.030.
2. Criteria for approving minor modifcations include but are not limited to tlle following:
a. Shall conform to the terms of the deveFopment agreement;
b. Shall not reduce landscaping, buffering, or open space areas
c. Shall not reduce setback requirements
d. Shall not result in an increase in height of any structure
e. Shall not result in a change in ingress or egress
f. Shall not iacrease any adverse impacts or undesirable effects
g. Shall not significantly alCer the project
Section six: Severahility. If any section, sentence clause or phase of this Ordinance should be held to be
invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall
not affect the validity or constitutionality of any otller section, clause or phrase otthis Ordinances.
Sectioii seven: Effective date_ This ordinance shall be full force and effect five (5) days after the
publication of the Ordinance, or a summary thereof, occurs in the official newspaper of the City as
provided by 1aNv.
Passed by the City Council this l. l`h day of August4ayor 20Q9r*IGtunson
s
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ty C1erk, Christine~Ba ridge .
Approved as to Form:
4ffice of the City At#omey
Date of Public~ation: S,~u'`'~
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Effective bate: t Q ,Q?lv, ?,&y
Expiration Date: '
Qrdinance 09-015 Developer Agreement Page 7 0f 7
, CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 8, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business E public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE : Rublic Hearing for 2010 Budget
GOVERNING LEGISLATION: State budget law
PREVIOUS COUNCIL ACTION TAKEN: The city council held the first public hearing in
August on the 2010 budget. Staff and the council have discussed goals, property tax levies and
projected expenditures and revenues for 2010. Ordinances to adopt our 2010 property tax levy
and to confirm an increase in our property tax levy are scheduled for this month and October.
BACKGROUND The public hearing tonight, is the second of three scheduled hearings for the
2010 budget.
OPTIONS: 1) Hold the second public hearing on the 2010 budget tonight. 2) Hold the second
public hearing at a later date (but no later than 12-8-2009).
RECOMMENDED ACTION OR MOTION: Staff recommends conducting the public hearing as
noticed for tonight's meeting.
BUDGET/FINANCIAL IMPACTS: Once the ordinance is passed, this will be the budget for
2010. .
STAFF CONTACT: Ken Thompson, Finance Director
2010 BUDGET
PUBLIC HEARING
SEPTEMBER 8, 2009
KEN THOMPSON
FINANCE DIRECTOR
,
2010 BUDGET
Continued
• Total Resources - about $101 million
Total Expenditures - about $101 million
• Prop. tax levy up $300,000 or 2.9%(Est. $1.54/m
rate)
• Sales tax down $3.4 million
• Planning/building fees down $388,000
• Street fund includes winter weather ops.
• Real estate excise tax down, capital projects down
• Expect the numbers to change as we fine tune.
• One additional public hearing to gather input
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CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: 09-08-09 City Manager Sign-off:
Item: Check all that apply: Z consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Approval of the Following Vouchers:
VOUCHER LIST DATE W/VOUCHER NUMBERS: I TOTAL AMOUNT ~
08-20-2009 ~ 18205 1 $672256.43 ~
08-21-2009 ~ 18206-18238 ~ $343,454.64
08-25-2009 ~ 18239-18260, 820090021 ~ $430,853.88
08-25-2009 ~ 18261-18269 ~ $99,912.41
08-28-2009 ~ 18270-18301 ~ $90,916.13
~ GR.AND TOTAL ~ $1,032,393.49
RECOMMENDED ACTION OR MOTION:
Approve claims for vouchers as listed above.
BUDGET/FINANCIAL IMPACTS:
STAFF CONTACT: Ken Thompson, Finance Director
ATTACHMENTS Voucher Lists
vchlist VOUCher LISt Page: 10812012009 9:23:02AM Spokane Valley
Bank code : apbank -
Voucher Date Vendor Invoice PO # DescriptionlAccount Amount
18205 8/20/2009 002076 GINNO CONSTRUCTION OF IDAHO Pay App #1 42434 DISCOVERY PARK CONSTRUCTI01 67,256.43
Total : 67,256.43
1 Vouchers for bank code : apbank Bank total : 67,256.43
1 Vouchers in this report Total vouchers : 67,256.43
I, the undersigned, do certify under penalty of perjury,
that the materials have been fumished, the services
rendered, or the labor performed as described herein
and that the claim is just, due and an unpaid obligation
against the City of Spokane Valley, and that I am
authorized to authenticate and certify to said claim.
Finance Director Date
Page: 1
vchlist Vouchet' List Page: 1
0812112009 3:17:25PM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # DescriptionlAccount Amount
18206 8121/2009 000334 ARGUS JANITORIAL LLC 004044 JANITORIAL SVCS: JULY 2009 2,165.23
Total : 2,165.23
18207 8121I2009 000030 AVISTA 010119017 UTILITIES: PARKS MASTER AVISTP 15,716.23
Total : 15,716.23
18208 8121/2009 001409 BEST LINE 053108062009 ANSWERING SERVICE: CP 20.00
Total : 20.00
18209 8/21/2009 000143 CITY OF SPOKANE JunelJuly 09 TRANSFER STATION: PW 194.94
Total : 194.94
18210 8121/2009 001169 CITY OF SPOKANE VALLEY August 2009 PETfY CASH:7031,32,34,35,39,42,4 77.92
July 2009 PETTY CASH:6748,7026,7028,7029 4.00
Total : 81.92
18211 8/2112009 000326 CONSOLIDATED IRRIGATION #19 August 2009 Remainder of Installation charges for 180.36
July 2009 V1IATER CHARGES: PW 187.50
July 2009 WATER CHARGES: PW 177.78
Total : 545.64
18212 8121/2009 001492 CWIEK, LOIS Refuntl REFUND OF DEPOSIT FEES 52.00
Total : 52.00
18213 8121I2009 000246 EAST SPOKANE WATER DIST #1 July 2009 UTILITY CHARGES: PW 1,025.51
Total : 1,025.51
18214 8/2112009 001846 ECOPLAN-DESIGN 176 42177 LANDSCAPE ARCHITECTURAL SEf 7,654.03
Total : 7,654.03
18215 812112009 002093 EDWARDS, MANDY Refund REFUND OF FEES 190.00
Total : 190.00
18216 8/21/2009 000839 GENERAL FIRE EQUIP CO 0021487 FIRE ALARM LABOR:CP 293.49
Total : 293.49
18217 8/2112009 002096 HERGENRATHER, STEVE Refund REFUND OF SHELTER DEPOSIT 52.00
Page: 1
rchlist Voucher List PayC. 2
l812112009 3:17:25PM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # DescriptionlAccount Amount
16217 8/21/2009 002096 002096 HERGENRATHER, STEVE (Continued) Total : 52.00
18218 8/2112009 000741 HONEY BUCKETS 0987339 WEEKLY RENTALS: PARKS 151.40
Total : 151.40
18219 8121/2009 000220 ICMA July 2009 MEMBERSHIP DUES 960.00
Total : 960.00
18220 8l2112009 000388 IRVIN WATER DIST. #6 112500.0 WATER CHARGES 166.00
July 2009 PINES/MANSFIELD #0005 86.53
Total : 252,53
18221 8121/2009 000258 MICROFLEX INC. 18722 TAXTOOLS SOFTWARE RENTAL 343,83
Total : 343.83
18222 8121/2009 000132 MODERN ELECTRIC WATER CO July 2009 UTILITY PMT: MISSED INVOICE JUl 1,693.69
Total : 1,693.69
18223 8/21/2009 001490 NW BRITISH CIASSICS Refund REFUND OF DEPOSIT 257.00
Total : 257.00
18224 8/21/2009 000307 OFFICE OF THE STATE TREASURER April May June 2009 STATE REMITTANCES 231,087.67
Total : 231,087.67
18225 812112009 002098 RAMELOW, BOBBY Refund REFUND OF DEPOSIT EDGECLIFF 52.00
Total : 52.00
18226 8/2112009 000709 SENSKE LAWN & TREE CARE INC. 3212655 CONTRACT MAINTENANCE: CENT. 2,018.68
3212656 CONTRACT MAINTENANCE: CENTE 51,859.00
Total : 53,877.68
18227 8/2112009 000935 SERVICE PAPER CO 11160077 SUPPLIES: CP 44.62
11164756 SUPPLIES: CP 109.66
11166178 SUPPLIES FOR CP 60.11
30453386 SUPPLIES: CP 140,26
Total : 354.65
18228 8/2112009 002100 SORDELET, JANELLE Refund REFUND OF AQUATIC FEES 30.00
Page: 2
vchlist Voucher List Page: 3
0812112009 3:17:25PM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # DescriptionlAccount Amount
18228 812112009 002100 002100 SORDELET, JANELLE (Continued) Total : 30.00
18229 8121l2009 002099 SORENSEN, CARL Refund REFUND OF DEPOSIT: EDGECLIFF 52.00
Total : 52.00
18230 812112009 001260 SPOKANE CASH REGISTER INC. 18068 CASH REGISTER PAPER: CP 76.09
21600 CASH REGISTER SERVICE 108.70
21602 CASH REGISTER SERVICE 108.70
Total : 293.49
18231 8/2112009 002095 SPOKANE CO 4-H, TEEN ADVISORY GRi Refund REFUND OF DEPOSIT VALLEY MIS. 52,00
Total : 52.00
18232 8I2112009 000308 SPOKANE CO PROSECUTING ATTY 2nd Qtr 2009 CRIME VICTIMS COMP FUND 3,132.46
Total : 3,132.46
18233 8/2112009 000323 SPOKANE CO UTILITIES August 2009 SPOKANE COUNTY SEWER 1,606.07
Total : 1,606.07
18234 812112009 000406 SPOKANE REGIONAL CVB July 2009 LODGING TAX REIMBURSEMENT 18,000.00
Total : 18,000.00
18235 812112009 000405 SPOKANE VALLEY PARTNERS July 2009 OUTSIDE AGENCY REIMBURSEME 2,656.55
Total : 2,656.55
18236 8121/2009 002097 SPOKANE VALLEY QUILTERS GUILD Refuntl REFUND OF SHELTER DEP 52.00
Total : 52.00
18237 812112009 001083 STANDARD PLBG HEATING CONTROLS 26689 JULY 09 MAINT: PRECINCT 506.63
Total : 506.63
18238 812112009 002094 TRAVELERS INSURANCE Refund Refund of Deposit for Valley Mission 52.00
Total : 52.00
33 Vouchers for bank code : apbank Bank total : 343,454.64
33 Vouchers in this report Total vouchers : 343,454.64
Page: 3
vchlist Voucher List Page: 1
08I2512009 10:05:49AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # DescriptionlAccount Amount
18239 812512009 000168 BLACK BOX NETWORK SVC 164687 SERVICE CALL FOR PHONES 978.14
Total : 978.14
18240 5125/2009 000796 BUDINGER & ASSOC INC M08218-7 42110 GEOTECH & MATERIALS TESTING 2,567,51
Total : 2,567.51
18241 8/2512009 001169 CITY OF SPOKANE VALLEY AUGUST 2009 PETTY CASH: 06931 & 06932 20.07
Total : 20.07
18242 8/2512009 000508 CONOCOPHILLIPS FLEET 2009 09: FLEET FUEL BILL 2,436.37
Total : 2,436.37
18243 8/25l2009 000629 EAGLE ICE-A-RENA 90-0043 42276 SUMMER DAY CAMP FIELD TRIP EI 228.00
Total : 228.00
18244 6125I2009 001003 GEOENGINEERS INC 0101820 42398 CONSTRUCTION SUPPORT SERVI( 1,531.75
Total : 1,531.75
18245 8125/2009 002090 GORDER, SALLY Refund REFUND DEPOSIT 52.00
Total : 52.00
18246 812512009 001054 MOBIUS KIDS 09-0024 42258, KINDERCAMP FIELD TRIP ENTRY F 34.50
Total : 34.50
18247 8/2512009 002091 NARVE, INC, CLAUDIA ROHLINGER Refund REFUND DEPOSIT 52.00
Total : 52.00
18248 8/25/2009 001035 NETWORK DESIGN & MANAGEMENT 17090 QUARTERLY SENTINAL BILLING 1,047.00
Total : 1,047.00
18249 8l25/2009 000153 ROLLER VALLEY 2219 42265 SUMMER DAY CAMP FIELD TRIP EI 202.50
Totai : 202.50
18250 512512009 000935 SERVICE PAPER CO 30446031 SUPPLIES: CP 48.32
Total : 48.32
18251 812512009 000230 SPOKANE CO AUDITORS OFFICE July 20009 RECORDING FEES 1,492.00
Page: 1
vchlist Voucher List Page: 2
0812512009 10:05:49AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # DescriptionlAccount Amount
18251 812512009 000230 000230 SPOKANE CO AUDITORS OFFICE (Continued) Total : 1,492.00
18252 812512009 000172 SPOKANE CO ENGINEER VLY0906 COUNTY SERVICES 56,516.05
Total : 56,516.05
18253 812512009 000001 SPOKANE CO TREASURER 11001144 WATER LINE INSPECTION 6,782.69
11001149 WATER LINE INSPECTIONS 3,749.70
Total : 10,532.39
18254 812512009 001903 SPOKANE TRAFFIC CONTROL June 2009 42256 INDIANAlARGONNE TRAFFIC CONI 782.00
Total : 782.00
18255 8125l2009 000093 SPOKES MAN-REVI EW 21237 YEARLY SUBSCRIPTION 172.00
Total : 172.00
18256 8125/2009 002089 STATE FARM INSURANCE, NEL KRIER Refuntl REFUND DEPOSIT 52.00
Total : 52.00
18257 812512009 002092 THOMPSON, CHRIS Expenses EXPENSE REIMBURSEMENT 9.55
Total : 9.55
18258 812512009 002088 U-HIGH CLASS OF "64, CHARLIE MYERE Refund REFUND DEPOSIT 52.00
Total : 52.00
18259 812512009 001248 USKH, INC. 01151800-2 SURVEY'S: SPRAGUEIMCDONALD 250.00
Total : 250.00
18260 812512009 000766 YMCA OF THE INLAND NVII July 2009 JULY MGMT FEESIOPERATING EXf 98,590.00
Total : 98,590.00
820090021 812012009 001865 MORGEN & OSWOOD CONSTRUCTION Pay App #9 42219 BRIDGE CONSTRUCTION 253,207,73
Total : 253,207.73
23 Vouchers for bank code : apbank Bank total : 430,853.88
23 Vouchers in this report Total vouchers : 430,853.88
Page: 2
vchlist Voucher List Page: 1
0812512009 3:04:54PM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # DescriptionlAccount Amount
18261 8/25/2009 002101 FLINT SERVICES 908005 WATER TRTMT : NEW CONSTRUC" 163.05
Total : 163.05
18262 8/25/2009 001940 GROUP MOBILE INTL 10739 42419 GD-IRONIX GD6000 VECHICLE RU( 5,336.00
Total : 5,336.00
18263 8l2512009 001035 NETWORK DESIGN & MANAGEMENT 17058 JULY 2009 SERVER MAINTENANCE 3,282.50
17059 SYSTEM ENGINEER SERVICES 1,982.50
Total : 5,265.00
18264 8125i2009 000193 NORTHWEST CHRISTIAN SCHOOL IIVC 2nd Qtr 2009 CAM 2ND QTR 2009 CAM CHARGES 1,512.54
Total : 1,512.54
18265 8/25/2009 000307 OFFICE OF THE STATE TREASURER July 2009 STATE REMITTANCE 84,691.02
Total : 84,691.02
18266 8/2512009 000512 OFFICETEAM 24213146 STAFFING SVC: LASERFICHE 562.35
24213153 STAFFING SVC: LASERFICHE 521.60
Total : 1,083.95
18267 8/25/2009 000308 SPOKANE CO PROSECUTING ATTY July 2009 CRIME VICTIMS COMP FUND 1,110.07
Total : 1,110.07
18268 812512009 000081 'STATE OF WASHINGTON Penalty #602-251-431-6: 2ND QTR 09 PENAI 78.78
Total : 78.78
18269 8/25/2009 000964 VOLT 21181283 STAFFING SVCS: IT 672.00
Total : 672.00
9 Vouchers for bank code : apbank Bank total : 99,912.41
9 Vouchers in this report . Total vouchers : 99,912.41
Page: 1
vchlist VouCher LiSt Page: 1
0812812009 1:14:55PM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # DescriptionlAccount Amount
18270 8128/2009 001873 ACME CONCRETE PAVING INC RETAINAGE RETAINAGE RELEASE 36,083.01
Total : 36,083.01
18271 812812009 000160 ALLIED ENVELOPE C0. AUGUST 2009 PAYROLL ENVELOPES- - 78.50
Total : 78.50
18272 812812009 000150 ALLIED FIRE & SECURITY 215854 SERVICE CALL 1,512.37
Total : 1,512.37
18273 812812009 001012 ASSOC BUSINESS SYSTEMS 340786 COPIER COST: CD 118.31
Total : 118.31
18274 8128J2009 000918 BLUE RIBBON LINEN SUPPLY INC 9044769 LINEN SUPPLY AND SERVICE: CP 196.50
9046598 LINEN SUPPLY AND SERVICE: CP 444.86
S0072137 LINEN SUPPLY AND SERVICE: CP 37.72
Total : 679.08
18275 812812009 002104 CARR, CAROL REFUND DEPSOT REFUND 205.00
Total : 205.00
18276 812812009 002106 DENTON, YVONNE REFUND REFUND DEPOSIT 52.00
Total : 52.00
18277 812812009 000912 DEX MEDIA WEST AUGUST 2009 ADVERTISING: CP 225.00
AUGUST 2009 ADVERTISING: SENIOR CENTER 40.00
Total : 265.00
18278 812812009 002107 EDMO DISTRIBUTORS, LAYRA MILNER REFUND REFUND DEPOSIT 52.00
Total : 52.00
18279 8I2812009 001447 FREE PRESS PUBLISHING INC 32767 LEGAL PUBLICATION 42.54
32768 LEGAL PUBLICATION 51.85
Total : 94.35
18280 8l2812009 002105 GILMORE, MARIETTA REFUND REFUD DEPOSIT 52.00
Total : 52.00
Page: 1
vchlist Voucner List Page: 2
0812812009 1:14:55PM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # DescriptionlAccount Amount
18281 8128/2009 000011 GREATER SPOKANE VALLEY 202885 ADVERTISING: CP 300.00
Total : 300.00
18282 8128/2009 000002 H& H BUSINESS SYSTEMS INC. JULY 09 COPIER COST 1,548.16
Total : 1,548.16
18283 8/2812009 001635 ISS FACILITYIEVENT SERVICES 21325 EVENT SVCS: CP 256.10
21336 EVENT SVCS: CP 197.00
21356 EVENT SVCS: CP 546.40
21376 EVENT SVCS: CP 7,136.00
21377 EVENT SVCS: CP 177.30
Total : 8,312.80
18284 812812009 001758 JAPANESE-AMERICAN CITIZEN LEAG REFUND REFUND DEPOSIT 52.00
Total : 52.00
18285 8/28/2009 002108 LARTZ, SHERI ANN REFUND REFUND DEPOSIT 52.00
Total : 52.00
18286 8I28/2009 000472 LAUVTON PRINTING 24987 PRINTING- RECEIPT BOOKS 576.11
Total : 576.11
18287 8/28/2009 000069 MERCIER, DAVID Expenses TRAVEL REIMBURSEMENT 623.96
Total : 623.96
18288 8/28/2009 001832 MT HOOD SOLUTIONS 0648628 CLEANING SUPPLIES: CP 316.75
Total : 316.75
18289 8/28I2009 000008 NORLIFT 55015811 CASTERS: PARKS 37.91
Total : 37.91
18290 8/2812009 000652 OFFICE DEPOT INC. 483697247001 OFFICE SUPPLIES 58.89
484313543001 OFFICE SUPPLIES: FINANCE 44.26
. 484770730001 OFFICE SUPPLIES: FINANCE 74.25
Total : 177,40
18291 8/28/2009 001904 OVERHEAD DOOR, INC 176341 SERVICE AT PRECINT 161.42
Page: 2
vchlist Voucher List Page: 3
0812812009 1:14:55PM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice PO # DescriptionlAccount Amount
18291 812812009 001904 001904 OVERHEAD DOOR, INC (Continued) Total : 161.42
18292 812812009 000322 QWEST 509-921-6787 511 B PHONE SERVICE 51.36
509-922-70910606 PHNOE SERVICE - MISSION POOL 109.41
509-924-4707 7406 PHONE SERVICE- TERRACE VIEW 109.33
509-926-1840194B PHONE SERVICE- PARK ROAD PO 109.30
Total : 379.40
18293 812812009 000415 ROSAUERS 665475 SUMMER PROGRAM SUPPLIES 7.52
Total : 7.52
18294 8128I2009 001892 SKILLINGS CONNOLLY INC 6107 42230 REAL ESTATE SERVICES CIP 0088 16,398.62
Total : 16,398.62
18295 8l2812009 000459 SPOKANE CO TITLE CO CIP # 0088 ROW ACQUISITIONS/BROADWAY 1 15,300.00
Total : 15,300.00
18296 812812009 000311 SPRINT 326088106-021 WAPS FOR LAPTOPS 550.97
959698810-021 SPRINT CELL PHONES 997.83
Total : 1,548.80
18297 8/28/2009 000065 STAPLES BUSINESS ADVANTAGE 96831785 OFFICE SUPPLIES 569.02
Total : 569.02
18298 8128l2009 000419 SUMMIT LAW GROUP 42702 PROFESSIONAL SERVICES 960.00
43228 PROFESSIONAL SERVICES 72.00
Total : 1,032.00
18299 8/28/2009 001895 TAYLOR ENGINEERING INC #1 42378 ON-CALL INSPECTOR AUTOCAD D 283.47
#6 42278 SPRAGUE AVE RESURFACING #2 2,248.82
Total : 2,532.29
18300 8/2812009 001973 THE MASTERS TOUCH, LLC J92648 MAILING & PRINTING 59.79
PJ92648 POSTAGE 64.93
Total : 124.72
18301 8128l2009 001464 TW TELECOM 03083905 INTERNETIDATA LINES 1,673.63
Total : 1,673.63
Page: 3
CITY OF SPOKANE VALLEY
- Request for Council Action
Meeting Date: 09-08-09 City Manager Sign-off:
Item: Check all that apply: ~ consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE :
Payroll for Period Ending August 31, 2009
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND:
OPTIONS:
RECOMMENDED ACTION OR MOTION:
BUDGETIFINANCIAL IMPACTS:
BudgetlFinancial impacts:
Gross: $ 228,516.55
Benefits: $ 118,852.83
Total payroll $ 347,369.38
STAFF CONTACT: Raba Nimri
ATTACHMENTS
CITY OF SPOKr4NE 11ALLEY
. , RequeSt ~or CoLICIcil Action
.
Meeting Date: September 8, 2009 City Manager Sign-off:
Item: Check all that app1y: Z consent ❑ old business 0 new husiness ❑ public hearing
- ❑ in#ormation ❑ admin. repvr# ❑ Pending Iegislation
A~ENDA ITEM TITLE: In#ergovernmental Agreement for Cammute Trip Reductian
GO1lERNlNG LEGISLATION: RCW 70.94
PRE1lIOUS COUNCIL ACTION TAKEN: The Council previously approved inter[ocal
agreement C03-69 on November 12, 2003, interlocal agreement C05-1 ❑3 on September 13,
2005, and interlocal agreement C07-63 on August 15r 2007.
BACKGROUND: The attached interlocal agreement is between Spokane Cvunt}r and the City
of Spokane Valle}r, The agreemen# allows the Spokane Count}r Commute Trip Reduc#ion (CTR)
department to retain the City's state-issued CTR tunds in return for devefoping, implementing,
and administering CTR p1ans and ordinances for a[l affected employers within the City of
Spvkane 1lalley.
This agreement replaces the previous agreement, C07-63, wYrich expired on June 30, 2009.
The agreement is for #wo years and expires vn .lune 30, 2011. The language belornr was
modified to nnake it consistent with a#her agreements. These changes have been reviewed by
the legal department.
■ Aclding language to Section G(Coinpliance wi#h 'Laws) ta ntake it clear that the County rvill
rnake available alI our ree.ords to you relative fi~ our responsibilifies under the Intcrlocal
Agreement.
~ 1Vlodifying Section 7 (Notices) sa that it is eonsistent with other interlocai agreeinents
botween the Coun#y and City.
■ Adding additional Sections so fhat the Interlercal Agreemenfi is cansistent wi-th afher
agreements between the Caurity and City such as (1) Section 11 (LiabilitY), Section 1.2 ( An#i-
Ifickbach, Sectian 13 ( Venue StipulativnO Section 14 (Counterpar#s), Section 15 {
SeverabllitY}, and SectiOn 16 ( RCW 39.34 Ftequired CIauses).
R~COMMENDED ACTIQN OR MOTION: Move to approere the 2009 Intergovernmental
Agreement betuveen Spokane County and the Ci#y of 5pokane Valley Regarding Commute Trip
Reduction lmplementativn.
BUDGETJFINANCIAL IMPACTS: The County wou1d retain #he City's state funds of
$68,625.72. If the agreernent was not apprvved the City vuauld have to dedicate #hese funds to
the CTR prograrn and administer #he CTR pragrams of a11 affected emplo}rers in Spokane
VaSley.
STAFF CONTACT: illlargan Koudellca, Senior Adminisfrative Arralyst
AT°f ACH ME hf TS
1. 9ntergovernmental Agreernent
. INTERGOVERNMENTAL AGREEMENT
Between Spokane County and the City of Spokane Valley
Regarding Commute Trip Reduction Implementation
THIS AGREEMENT, made and entered into this day of , 2009 by
and between the City of Spokane Valley, a municipal corporation of the State of Washington;
having offices for the transaction of business at 11707 E. Sprague Avenue, Suite 106, Spokane
Valley, WA, 99206, hereinafter referred to as the "City" and Spokane County, a political
subdivision of the State of Washington, having offices for the transaction of business at West
1026 Broadway Avenue, Spokane, Washington, 99260, hereinafter referred to as the "County,"
joinfily hereinafter referred to as the "Parties."
WITNESSETH
WHEREAS, the Washington State Legislature has adopted legislation codified in RCW
70.94.521 through 551, the purpose of which is to improve air quality, improve transportation
system efficiency and reduce the consumption of petroleum fuels through employer-based
programs that encourage the use of alternatives to the single occupant vehicle for commute trips
and reduce vehicle miles traveled (VMT); and
WHER.EAS, RCW 70.94.527 requires counties containing urban growth areas and cities
and towns with "major employers," that are located within urban growth areas with a state
highway segment exceeding the threshold of one hundred person hours of delay or jurisdictions
that are located in contiguous urban growth areas, or are within an uxban growth area with a
population greater than seventy thousand people that adopted an ordinance before the year 2000
or jurisdictions that are located in contiguous urban growth areas, or contain a major
employment installation in an affected county to develop ordinances, plans and programs to
reduce Vehicle Miles Traveled (VMT) and Single Occupant Vehicle (SOV) commute trips, and
thereby reduce vehicle-related air pollution, traffic congestion and energy use, and
WHEREAS, the County and each affected city within Spokane County have adopted
Commute Trip Reduction Ordinances and must implement a Commute Trip Reduction (CTR)
Plan for all major employers; and
WHEREAS, the Washington State Department of Transportation has the statutory
authority under Section 2 of RCW 70.94.541 to provide assistance to local governments serving
the communities of the State for the purpose of implementing Commute Trip Reduction Plans
and Ordinances; and
WHEREAS, RCW 70.94.544 provides for distribution of funds for local CTR
implementation efforts, and
WHEREAS, Spokane County has entered into an agreement with the Washington State
Department of Transportation under Agreement No. GCA6253, hereinafter referred to as
Page - 1
"WSDOT Agreement," pursuanfi t~ which Spokane County is eligible ta receive a reimbursable ;
amount of funds which the County wiil distribute to itseXf an.d cities to implement and administer
Corrmute Trip Reduction Plans and Ordinances; and
W~EREAS, pursuant ta the provisions of ~CW 70.94.527 (5), counties a.z1d cities may
enter into agreements th.rough the I.n,terlacal Cooperation Act to coordinate the development arid
implementation of Commute Trip Reductian Plans and Ordinances; and
WH.EREA,S, Sgok,ane County has allocated $6$,625.72 to the City frorn #he grant
Agreement No. GCA625 3which the City is now desizaus of making avarlable to the County to
perform those tasks which are the respansibility of the City.
NOW, THEREFORE, for and in consideration af the rnutual promises se't farth
hereinafrter, and as authorized under chapter RCW 70.94.527 (5), th.e parties hereto da mutually
agree as fo11ows:
SLCtLOI] 1, ~UR-POSE
The County has entered into a WSDOT Agr.eement with the Washington, State
Deparfiment ofTransportatian under which it will receive $3 97,306 for two years. Th.~s funding is
to be allacated ta the County and cities wit-hin Spakaaie County for their use in the
implementatian and adrninistration of -their Commute Tzip Reduction Flans a.nd Oardinances. Ti-ie
Caunty, based upan an allocation fon-nula established by the Washingtan S-tate Department of .
Transportatian, has determined that the City shall receive $68,625.72 from the WSDOT _A,gareement from which it shall perform certain tasks. The Czty agrees to its proportionate share
of the,m.onies nzade available to the County in the VVSDDT A.greement and agrees to allow
Spokane County to retain its proportianate share in consideration ofthe County perfarming those
tasks as mare particularly set farth in At-tachrnent "A" attached hereta and incorpoxated herein by
re.ference. In conjunction with allowing 1:he Couuty to retain its propartivnate share af rnonies,
the City will execut+e any and a11 necessary dacu.ments -which may be required by 1:k~e Washington
State Department of Transpottation.
It is understood by the parties hereto, that an ordex for the County to pearform those -tasks
as set forth in Attachrnent "A" far the City, th~ City mtLsf perform certain tasks. Attac'hed hereto
as Attachznent "B " and incorporated herein by reference, is a listin,g of tasks which th,c City
agrees to perform in cailjunctaon with the County performing those taslcs set forth in Attac.hrnent
IrA`1t
Seetivn 2: DURATI[]N
The County agrees ta provide thase tasks set farth an Section 1 and complete perforrning
such tasks on or before June 30, 2011.
SeCtion 3: TERMINAT~ON
Paqe - 2
, The parties agree that this Agreement may be terminated by either party for material
breach of any provision set forth herein, upon ninety (90) days advance written notice to the
other party at the address set forth hereinabove. Provided, hovvever, the parties agree that any
notification of termination shall set forth the specific provision(s) for which such notification is
being provided and additionally, advise that if such default is cured within such ninety (90) day
time frame, said termination notification shall be of no force and effect.
In the event of termination, the County agrees to provide to the City all written
documentation which it has completed to the date of termination under the terms of this
Agreement. Additionally, the County agrees to return to the City that portion of the monies set
forth in Section 1 hereinabove, which has not been expended by the county, prior to the date of
termination; on the City's behalf in providing those tasks as set forth in Attachment "A."
Provided, further, the parties recognize that the Washington State Department of
Transportation in Agreement No. GCA6253, has retained the right to unilaterally terninate all or
a part of such contract if there is a reduction of funds from the funding source. Accordingly, in
the event that the Washington State Department of Transportation terminates all or part of the
WSDOT Agreement with Spokane County, and such action affects the allocation of funds by the
County to the City herein, and/or modifies the tasks to be performed hereunder, the parties will
immediately meet to renegotiate the provisions of this Agreement.
Section 4: DESIGNATION OF ADMINISTRATOR
The County hereby designated Ms. Aurora J. Crooks, the Spokane County Transportation
Demand Management Manager, as its designee for the purpose of administering and
coordinating the County's responsibilities under the terms of this Agreement.
Section 5: ACOUISITION/DISPOSITION OF PROPEIZTY
The parties hereto agree that any real or personal property acquired by the County with
those monies made available to the County by the City under Section 1 hereinabove shall be and
remain the sole property of the County upon acquisition andlor termination of this Agreement.
Section 6: COMPLIANCE WITH LAWS
The County agrees to observe all applicable federal, state and local laws, ordinances and
regulations including, but no necessarily limited to, the Americans with Disabilities Act and
chapter 49.60 RCW, to the extent that they may have any bearing on performing those tasks for
the City as set forth in Section 1 hereinabove. Additionally, the County agrees to comply with all
applicable funding audit requirements of the Washington State Department of Transportation in
conjunction with performing those tasks for the City. The County agrees to make available to the
City or its duly authorized representative during normal County business hours and all records
which it has kept in conjunction with providing those services for the City as set forth herein
above.
Paqe - 3
Section 7: NOTICES
All notices or other commun.ications given under this Agreement shall be considered given
on the day such notices or other communications are received when sent by personal delivery; or the
third day following the day on which the notace or communication has been mailed by certified mail
delivery, receipt requested and postage prepaid addressed to the other Party at the address set forth
below, or at such other address as the Parties shall from time-to-time designate by notice in Nvriting
to the other Party:
CITY: Mayor or designee
City of Spokane Valley
11707 E. Sprague Avenue, Suite 106
Spokane Valley, WA, 99206
COUNTY: Board of County Commissioners
Spokane County Courthouse
1116 West Broadway Avenue
Spokane, Washington 99260
Section 8: HEADINGS
~
The section headings in this Agreement have been inserted solely for the purpose of -
convenience and ready reference. In no way do they purport to, and shall not be deemed to,
define, limit or extend the scope or intent of the sections to which they appertain.
Section 9: MODIFICATION
No modification or amendment of this Agreement shall be valid until the sane is reduced
to writing and executed with the same formalities as this present Agreement.
Section 10: ALL WRITINGS CONTAINED HEREZN
This Agxeement contains all the terms and conditions agreed upon by tlze Parties. No
other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be
deemed to exist or to bind any of the Parties hereto. The City has read and understands all of this
Agreement, and now states that no representation, promise or agreement not expressed in this
Agreement has been made to induce the City to execute the same.
Section 11: LIABILITY
The County shall indemnify, defend and hold harmless the City, its officers and
employees from a11 claims, demands, or suits in law or equity arising from the County's
intentional or negligent acts or breach of its obligations under the Agreement. The County's ,
Paqe - 4
duty to indemnify sha11 not apply to loss or liabiliiy caused by the intentional or negligent acts of
the City, its officers and employees.
The City shall indemnify, defend and hold harmless the County, its officers and
employees from all claims, -demands, or suits in law or equity arising from the City's intentional
or negligent acts or breach of its obligations under the Agreement. The City's duty to indemnify
shall not apply to loss or liability caused by the intentional or negligent acts of the County, its
officers and employees.
If the comparative negligence of the Parties and their officers and employees is a cause of
such damage or injury, the liability, loss, cost, or expense shall be shared between the Parties in
proportion to their relative degree of negligence and the right of indemnity shall apply to such
proportion.
Where an officer or employee of a Party is acting under the direction and control of the
other Party, the Party directing and controlling the officer or employee in the activity and/or
omission giving rise to liability shall accept all liability for the other Party's of~'icer or
employee's negligence.
Each Party's duty to indemnify shall survive the termination or expiration of the
Agreement. Each Party waives, with respect to the other Party only, its immunity under RCW Title
51, Industrial Insurance. The Parties have specifically negotiated this provision.
Section 12: ANTI-KICKBACK
No officer or employee of the City, having the power or duty to perform an official act
or action related to this Agreement shall have or acquire any interest in the Agreement, or have
solicited, accepted or granted a present or future gift, favor, service or other thing of value from or
to any person involved in the Agreement.
Section 13: VENIUE STIPULATION
This Agreement has been and shall be construed as having been made and delivered
within the State of Washington. This Agreement shall be governed by the laws of the State of
Washington both as to interpretation and performance. Any action at law, suit in equity or judicial
proceeding for the enforcement of this Agreement, or any of its provisions, shall be instituted only
in courts of competent jurisdiction within Spokane County, Washington.
Section 14: COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which, when so
executed and delivered, shall be an original, but such counterparts shall together constitute but
one and the same.
Page - 5
Section 15: SEVERABII.ITY
If any parts, terms or provisions of this Agreement are held by the courts to be illegal, the
validity of the remaining portions or provisions shall not be affected and the rights and
obligations of the Parties shall not be affected in regard to the remainder of the Agreement. If it
should appear that any part, term or provision of this Agreement is in conflict with any statutory
provision of the Stafie of Washington, then the part, term or provision thereof that may be in
conflict shall be deemed inoperative and null and void insofar as it may be in conflict therewith
and this Agreement shall be deemed to modify to conform to such statutory provision.
Section 16: RCW 39.34 REQUIRED CLAUSES
A. PURPOSE: See Section 1.
B. DURATION: See Section 2.
C. ORGANT7ATION OF SEPnRATE ENTITY AND ITS POWERS: No new or separate
legal or administrative entity is created to administer the provisions of this Agreement.
D. RESPONSIBILITIES OF THE PARTIES: See Agreement provisions.
E. AGREEMENT TO BE FILED: The City shall file this Agreement wifih its City Clerk. The
County shall file this Agreement Nvith its County Auditor or place it on its web site or other
electronically retrievable public source. -
F. FINANCING: See Section 1.
G. TERMINATION: See Section 3.
H. PROPERTY UPON TERMINATION: See Section 5.
Paqe - 6
IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals
the day and year first above written.
BOARD OF COUNTY COMMISSIONERS
OF SPOKANE COUNTY, WASHINGTON
Todd Mielke, Chair
CITY OF SPOKANE VALLEY
By: Mark Richard, Vice Chair
David Mercier, City Manager
Bonnie Mager, Commissioner
ATTEST:
Title:
ATTEST:
By
Daniela Erickson
Clerk of the Board
Page - 7
Exhibit I
Funding Allocation Methodology
RCW 70.94.544 authorizes the CTR Board to determine the allocation of program funds made
available for the purpose of implementing CTR plans. The fiinding allocated for local
implementation of CTR activities in July l, 2009 through June 30, 2011 is based on the decision
taken by the CTR Board at its Nlay 29, 2009 meeting. At that meeting, the CTR board decided to
allocate funding for the period between July 1, 2009 and June 30, 2011.
For the period between July 1, 2009 and June 30, 2011, funding will be allocated based on the
decision of the CTR Board according to its funding policy.
base trips to fiscal year biennial
county worksites funding reduce VMT to reduce trip funding total total
Clark 61 $88,450 1,385 9,307,200 $18,209 $106,659 $213,318
King 534 $774,300 13,354 89,738,880 $175,571 $949,871 $1,899,742
Kitsap 28 $70,000 985 6,619,200 $12,950 $82,950 $165,900
Pierce 73 $105,850 2,528 16,988,160 $33,237 $139,087 $278,174
Snohomish 106 $153,700 2,818 18,936,960 $37,050 $190,750 $381,499
Spokane 110 $159,500 2,978 20,012,160 $39,153 $198,653 $397,306
Thurston 76 $110,200 1,573 10,570,560 $20,681 $130,881 $261,762
Whatcom 22 $70,000 515 3,460,800 $6,771 $76,771 $153,542
Yakima 20 $70,000 333 2,237,760 $4,378 $74,378 $148,756
Distribution of worksites, trips
reduced, and funding $3,900,000
percent
of trips percent
to of
county percent of worksites reduce fundinE
Clark 5.9% 5.2% 5.5%
King 51.8% 50.5% 48.7%
Kitsap 2.7% 3.7% 4.3%
Pierce 7.1 % 9.6% 7.1 %
Snohomish 10.3% 10.6% 9.8%
Spokane 10.7% 11.3% 10.2%
Thurston 7.4% 5.9% 6.7%
Whatcom 2.1 % 1.9% 3.9%
Yakima 1.9% 1.3% 3.8%
Metrics
Total worksites 1,030
Total trips to
reduce 26,469
Total VMT to
reduce 177,871,680
FY total for
allocation $ 1,950,000
Base funding
portion $ 1,602,000
Paqe - 8
' Performance
funding portion $ 348,000
$/trip $ 13.15
$NMT $ 0.002
$
Cost per worksite $ 1,450 1,893
Variables
Minimum per county $ 70,000
Total $1,957,500
Paqe - 9
A1'TACHMENT "A"
STATEMENT OF WORK
The County will:
1. Promote consistency within all affected local government jurisdictions within Spokane
Cotulty, while serving the City's specific needs.
2. Maintain and administer the City's CTR Ordinances and Plan.
3. Employ a full-time Transportation Demand Management Manager to administer the
County's and City's CTR Plans and Ordinances.
4. Take reasonablc measuxes to identify and nofiify a11 affected employers within the
County.
5. Assist each affected employer within the City in preparing a program and promoting
the principles of Transportation Demand Management (TDM) with the employer's
employees.
6. Maintain an appeals process consistent wiih RCW 70.94.537(2)(e) by which major
employers, who as a result of special characteristics of their business or its locations
would be unable to meet the requirements of a commute trip reduction plan, may obtain a
waiver or modification of those requirements and criteria for determining eligibility for
waiver or modification. Within 30 days from the date of approval, submit to WSDOT the
name and employer identification code for any worksite that has been granted an
exemption. Include information about the duration of all exemptions and information on
the type of modification granted.
7. Submit to Washington State Department of Transportation periodic progress reports
summarizing the overall CTR implementation costs incurred by the County and shall be
reported in a format provided by WSDOT.
8. Provide WSDOT wifih a public hearing notice and copies of any proposed amendments to
the CTR ordinance, plan, and/or administrative guidelines within the first week of the
public review period and final copies of all actions within one (1) month of adoption.
9. Coordinate and administer baseline and measurement CTR employer surveys. Provide
ernployer survey assistance, training and state-supplied survey forms.
10. Notify Washington State Department of Transportation prior to sending any surveys to
University of Washington for processing. The notification must include the name of the Page - 10
worksite, employer identification code and type of survey for each survey being
submitted for processing. The notification shall be submitted as an electronic spreadsheet
via electronic mail. The County agrees to wait for confirmation from WSDOT prior to
sending or delivering the surveys for processing.
11. Provide WSDOT with updated lists of affected worksites and jurisdiction contacts on a
periodic basis or as requested by WSDOT. These updates will be submitted electronically
in a format specified by WSDOT.
12. Continue to monitor the programs of each of the affected employers in the City to
determine compliance with the CTR Ordinance and Plan. Complete annual review of
employer CTR programs including a deternunation as to whether the employer is acting
in good faith to meet the goals established by the CTR Law. Submit to WSDOT one
elecfironic or hard copy of any approved employer annual reports.
13. Provide on-going support to all employer designated Employee Transportation
Coordinators (ETCs) and assist ETCs in facilitating regular employer networking
opportunities and obtaining information necessary to perform their duties including
information materials that explain a range of ineasures and activities to encourage
employee use of commute alternatives.
14. Market available services to affected employers to assist in accomplishing CTR goals.
15. Work collaboratively with and provide technical guidance and support to employers in
developing successful CTR programs.
16. Conduct at least one Basic ETC Training Course per year, using WSDOT-provided
ETC Handbook and other training materials reviewed and approved by WSDOT.
17. Provide employers with written information on basic requirements of the CTR
ordinance and goals set forth in approved CTR plans. .
18. Attend transportation or health/benefits fairs at affected employer worksites to encourage
high-occupancy vehicle commuting and promote the employer's CTR program.
19. Design, construct and distribute worksite Commuting Options Boards. Provide
professional materials such as brochures, flyers, posters, newsletters, clip art and other
tools to assist employer implementation of worksite CTR programs.
20. Provide all affected empioyers with the WSDOT-approved "Program Description &
Employer Annual Report" form. Ensure completed reports are submitted by affected
employers to meet applicable deadlines.
21. Submit to Washington State Department of Transportation periodic invoices along with
, progress reports that accurately assess the progress made by County, on behalf of City, in
implementing RCW 70.94.521-551.
Paqe - 11
Report contents incXude:
a. DetaiXed sutrmary of CTR events aurld projects, including implementati,on assistance
provided to affected erriployers within the City,
b. Actual total CTR expendi,tr.ires used by the County for a11 state CTR funds
expended by the Caunty during -lhe previous quarter for the purpose of CTR
irnplemen,tatian using WSDOT pre-appr4ved f4rmat;
c. Updated list of affecteci erxzplayers and worksites (electronic);
d. Tota1 raumber of worksites by jurisdictian;
e. L-ist of sites which have applied for exemptions or modifications;
f. Hard copies of any employer annual reports approved during quarter.
22. Fstablish and maintain baoks, records, dvcurnen-ts and other evidence and accounting
pracedures and practices suff cient ,to reflect properly all direct and indirect costs of
wha,tever nature claimed to have been izacurred and anticipated to be incurred solely
for the perf.orxnance of this Agreement. Establish and maintain a separate "CTR
Accaunt" within Spokane County alvng with support.ing docurnentation such as payro1l
and time recvrds, invoices, cantracts, vouchers or products praving in proper detail the
nature a.nd prDprlety of the c11at'geS.
23. Participate in local irnplementation of statewide CTR ptiblic awareness and
recognitinn progxams develvped by Washington 5tate Department of Transportatian.
24. Dfifer recam.mendatians to the City far policies on parking and site design which will -e-ncauzage the use of alternatiue transportatioi-i m.odoes. 25. Encourage emplayers t4 deuel,op site designs and irnprovements to office and
industria1 sites that pramote the use oFa1€ernative transportation modes.
26. Assist Washin,gtan State Depaz-trnent of Transpartation with CTR evaluation.
27, Offer and assist with the rnarketiung of the sfia,tewide Rid,eshareOnline.com,, electronic
ridematching service.
2$. Serve as liai,son between Washington State Department of Transporta#ian and cities,
towns, transit agencies and regiona1 transportation planni.ng vrganizations for the
purpose of RCW 70.94.521-5 51.
29. Continue applying for fund,ing oppartunities to fiirther encou.rage the use of comxnute
alternatives.
Page - 12
ATTACHNIL, NT "B"
STATEMENT OF WORK
The City will:
1. Provide Spokane County with copies of any proposed amendments to the CTR Plan
and Ordinance.
2. Provide Spokane County with copies of any CTR-related amendments to parking
ordinances prior to public review.
3. Develop, implement and maintain its own CTR Program as an affected employer or as
otherwise specified in the CTR Board Guidelines or RCW 70.94.521-551.
4. Reimburse the County for the services provided by this Agreement in an arnount equal
to the City's share of the CTR funding as provided in RCW 70.94.544.
Paqe - 13
CITY OF SPOKANE VALLEY
- Request for Council Action
Meeting Date: September 8, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business 0 new business ❑ public hearing
. ❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: First Reading Proposed Ordinance 09-018, Property Tax for taxes to be
collected in 2010.
GOVERNING LEGISLATION: State Law
PREVIOUS COUNCIL ACTION TAKEN: There has been discussion at study sessions
regarding the anticipated amount of property tax revenue for the 2010 budget. A public hearing
was held on August 11, to review 2010 projected revenues, including the property tax levy.
BACKGROUND: State law requires the City to pass an ordinance in order to levy property
taxes. The City is limited to a maximum of $1.60 per thousand dollars of assessed value. Staff expects the assessed value of the City of Spokane Valley to be near $7.06 billion.
A tax levy as proposed in the 2010 budget would result in a tax rate of $1.54 per $1,000 of
assessed value.
It should be noted these estimates are based on the County's latest projections of assessed
value. A change in the assessed value andlor a change in the amount of our proposed levy will
change the tax rate.
OPTIONS: This ordinance is required by law. The council could modify the ordinance to levy a
rate different than the $1.54. Each one cent of levy rate, generates $70,000 more/less in
property tax revenue.
RECOMMENDED ACTION OR MOTION: Move to advance ordinance 09-018 to a second
reading.
BUDGETIFINANCIAL IMPACTS: This ordinance levies property tax for the City's 2010 budget
year. We expect property tax revenues to be $10,799,500 (an increase of 2.9%) once growth in
assessed value and state assessed properties have been included. Property taxes are
expected to make up 20% of General Fund revenues.
STAFF CONTACT: Finance & Admin. Services Director, Ken Thompson
,
ATTACHMENTS: Draft Ordinance 09-018
DRAFT
, CITY OF SPOKANE VALLEY
' - SPOKA1VE COiNTY, WASHIIw'GTO1~
ORDnvANCE Nv. 09-018
AN ORD1NANCE OF THE CY'Y'Y I]F SPOKANE VALLEI', SP(]~~ ~OUNTY,
WASI'IIlYGTQN, ~EVYINC THE 1~GULAR PR()PERTY TAXES FOR THE CXTY OF
~~OKANE Y i3LLJ:.rY3 ASHI.4; G.4 ON a.].1 ~~OKAly E CV UJ,;~~ ~~R THE Y.R~~~
~OMPVIENCIN'G .TANUA.RY 1, 2010 TO PR[3VIDE REVEN-UE FOR, CITY SERVICES
AS SET FCIRTH TN'THE CITY BUDGET.
WHEREAS, S#ate law authorizes the City of Spokane Valley to leuy regular property taxes upon
the taxable property within the corpora#e limits in order ta grovide revenue £or the 2010 General Fund
budget offihe City; and
WEEREAS, the City o-f Spokane Vailey is autharized to levy $3.60 per thnusand dallars of
assessed valuation deductr-ng therefrom the highest levy callected by a Fire Disixic# within the Spokane
Valley city limits and also deducting the Spokane Valley Library District levy; and ,
VaMREAS, RCW 84.52.020 requiires the City Cauncil on or befare the 34t" day of November tv
certify budget estimates to the clerk of the Spokane County Saard of Corrrmissioners including a.moun#s
to be raised by taxing properiy vvithin the limits of the City; and
WHEREAS, the Gity Council pursuant to notice, held public hearings an August 11 ,September
8 and anticipates a hearing an Septernber 22, 2010 on the proposed budget estimates far 2010 including
• revenue sources which will fund the provision o£City services, projects and activities.
NOW, 7'HEREFORE, the City Cauncil of the City of Spokane ~Valle}r, Washington, da ordain as
follows:
Scc#ion 1. 2010 Levv Rate. There shall be and is hereby levied and imposed upon real
ProPerty, personal property and utility property, as defined in ~CW Chapter 84.02 and 84.55,005 in the
City of Spokane Valley, Washington a regular property tax fvr the year commertcing January 1, 2010 in
the total amvunt a#` $10,799,500. It is recoanized #he City of Spokane Valley can levy $3.60 per thausand
dolgars of assessed vaXue less the highest fire district levy within the City of Spokane Valley and less 'fihe
library district levy.
The regular property tax levied through this ordinance is for the purpase of receiving revenue to
make payment upan the general indebtedness of the City of Spokane Valley, the general fund obIigations
a n d for the payment o f services, projeats and ac-tiv itie s for the City d uring the 2 0 10 cal end ar ye ar. The
purpose of this ordinance is tn establish the levy amvunt as permitted by law.
The City expects the dollar amount of the property tax levy to be $10,799,500 which is $299s500
greater (2.9%) than the 2008 levy wh`rcli vvas oollected in 2009.
Section 2. IVvtice t0 5oakane C+ountv. Pursuant to RCW 84.52.020, tTiie City Clerk shall
certify to the County Legislative Autharity a true and carrec# copy of this ordinance, as weZl as the budget
estimates adopted by the City Cauncil in order to provide for and direc# the taxes levied herein that shall
be collected and paid to the City of Spokane Valley at the time and in the manner provided by the laws of
the State of Washington.
4rdinance 09-018 Property Tax Fage 1 of 2
DRAFT
Section 3. Severabilitv. If any section, sentence, clause or phrase of this ordinance shall .
be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shal] not affect the validity or constitutionally of any other section, sentence, clause or
phrase of this ordinance.
Section 4. Effective Date. This Ordinance shall be in full force and effect five (5) days after
publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by
law.
PASSED by the City Council this day of , 2009.
Mayor, Richard M. Munson
ATTEST:
City Clerk, Christine Bainbridge
Approved As To Form:
Office of the City Attorney Date of Publication: Effective Date:
Ordinance 09-01 S Property Tax Page 2 of 2 ~
~
. CITY OF SPUKANE VALLEY
Request for Council Action
Meeting Date: September 8, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business 0 new business ❑ public hearing
❑ information ❑ admin. report 0 pending legislation
AGENDA ITEM TITLE: Proposed ordinance 09-019 confirming a 2.9% increase in the 2009
property tax levy for collection during the 2010 calendar year.
GOVERNING LEGISLATION: State budget law
PREVIOUS COUNCIL ACTION TAKEN: The 2010 proposed revenues were presented to the
City Council at a public hearing on Aug 11. The public was invited to offer comment at that
hearing.
Additional public hearings will be held in September to consider the entire 2010 proposed .
budget including property tax revenues.
BACKGROUND: State budget law requires we make our revenue projections known and
conduct a public hearing to consider input from the public. At the public hearing on August 11,
special mention was made of property taxes.
The City is required to pass an ordinance expressing our desire to levy a 2.9% annual increase
in the property tax levy.
This 2.9% property tax increase ($299,500) is included in the property tax ordinance which was
discussed earlier this evening.
With this increase in property tax, staff expects the property tax rate to be $1.54 for 2010.
OPTIONS: State law requires an ordinance be passed confirming our desire to levy the
allowable increase in property tax. A second option would be for the council to decide not to
pass the ordinance and reduce the budget accordingly.
RECOMMENDED ACTION OR MOTION: Move to advance Ordinance 09-019 to a second
reading. BUDGET/FINANCIAL IMPACTS: The proposed ordinance increases the city property tax levy
by $299,500 for 2010 operations.
STAFF CONTACT: Ken Thompson, Finance Director
. ATTACHMENTS: Proposed Ordinance 09-019
DRAFT
CITY OF SPOKANE VALLEY
- SPOKANE COUNTY WASHINGTON
ORDINANCE NO. 09-019
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASffiNGTON, CONFIIZMING THE CITY PROPERTY TAX LEVY AT 2.9% ($2999500)
IN EXCESS OF THE 2008 AD VALOREM PROPERTY TAX LEVY WHICH WAS
COLLECTED IN THEi CITY 2009 FISCAL YEAR, PURSUANT TO RCW 84.55.120;
PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE.
WHEREAS, State law authorizes the City of Spokane Valley to levy regular property taxes upon
the taxable property within the City limits in order to provide revenue for the annual Current Expense
Budget of the City; and
WHEREAS, Initiative 747 (RCW Chapter 84.55) provided that cities with a population of over
10,000 persons can increase the amount of their regular property taxes annually by the lesser amount of
inflation or 1% of the highest lawful levy, plus any additional value resulting from new construction,
improvements and state assessed property; and
WHEREAS, an increase in property tax revenue may be authorized by the City through adoption
of a separate ordinance, pursuant to notice, specifically authorizing the increase stated in terms of dollars
and percentage.
NOW THEREFORE, the City Council of the City of Spokane Valley, Washington, do ordain as
follows:
Section 1. Purpose. The purpose of this Ordinance is to utilize excess levy capacity of the
City that resLilted from the tax levy in 2008 for the 2009 fiscal year. State law authorizes the City to
increase its property taxes above the highest lawful allowable levy in a preceding year plus new
construction, improvements and assessment of State owned property. The taxes received from the
increased levy of $299,500 set forth herein, which are included in the regular property tax levy of
$10,799,500 levied through Ordinance 09-018 are appropriated in the 2010 City Budget, to be adopted
through Ordinance 09-024.
Section 2. Findinizs.
A. The City, following public hearings, will adopt a balanced Current Expense Budget that
sets forth citizen priorities and promotes the health, welfare and safety of the City.
B. The City published notice of this Ordinance through the procedure used to notify the
public of regular Council meetings.
C. To support the adopted Current Expense Budget of the City and provide for the delivery
of services, the making of improvements and the promotion of the health, welfare and
safety of the citizens, the City Cvuncil, after considering the financial requirements of
the City for 2010, finds and determines that there is substantial need to include the 2.9%
increase ($299,500) allowed by State law, within the ad valorem property tax levy of
$10,799,500 which was adopted by the City Council on September 22, 2009 through
Ordinance 09-018.
Ordinance 09-019 Page 1 of 2
DRAFT
Section 3. 2.9% Increase. Pursuant to RCW 84.55, the City, by adopting Ordinance 09-
018, imposed an increase in the regular property tax levy (in addition to the increase resulting from the
addition of new construction, improvements and the increased value of State assessed property), in the
amount of $299,500 which is a percentage increase of 2.9% from the 2008 Ad Valorem Property Tax
Levy, which was collected in the City 2009 Fiscal Year.
Section 4. Citv Clerk. The City Clerk shall certify a copy of this Ordinance and forward
the same to the Board of County Commissioners and the Spokane County Assessors Office upon its
passage.
Section 5. Severabilitv. If any section, sentence, clause, or phrase of this ordinance should
be held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of
any other section, sentence, clause, or phrase of this ordinance.
Section 6. Effective Date. This ordinance shall be in full force and effect five (5) days after
publication of this ordinance or a summary thereof in the official newspaper of the City as provided by
law.
Passed by the Spokane Valley City Council this day of , 2009.
Mayor, Richard Munson
ATTEST:
Christine Bainbridge, City Clerk
Approved as to Form: -
Office of the City Attonley
Date of Publication:
Effective Date:
Ordinance 09-019 Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 8, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business 0 new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
. AGENDA ITEM TITLE: Ordinance 09-021 amending Ordinance 09-012
GOVERNING LEGISLATION: RCW 36.70A
PREVIOUS COUNCIL ACTION TAKEN: See attached ordinance
BACKGROUND: Ordinance 09-012 adopted books one, two, and three of the Spokane Vallev-
Spraque and Applewav Corridors Subarea Plan. This Ordinance amends Ordinance 09-012,
removing book one which, as recommended by the Planning Commission, was considered an
amendment to the Comprehensive Plan. The other proposed changes reflect the amendments
_to ordinance 09-013 and includes a reference to the Spokane Valley Municipal Code Sections
19.30.010 and 020 governing this action.
OPTIONS: Advance to second reading or provide direction to staff
RECOMMENDED ACTION OR MOTION: Move to advance Ordinance 09-021 to a second
reading.
BUDGET/FINANCIAL IMPACTS: No direct budget impacts
STAFF CONTACT: Mike Connelly
ATTACHMENT: Ordinance No. 09-021
I
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
~ ORDINANCE NO. 09 _=4L 21
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COi.TNTY,
WASHINGTON, ADUPTING THE SPOKANE VALLEY SPRAGUE APPLEWAY
CORRIDOR SUBAREA PLAN, AMENDIIVG ORDLNANCE 09-012 AND AMENDING
ORDINANCE 07-015 AND AMENDLNG SPOKANE VALLEY MUNICIPAL CODE
(SVNiC) 19.110, Al`'D 19.20.020, A1rTD ESTABLISHING NEW ZONING DISTRICT
BOUNDARIES.
Whereas, the Spokane Valley City Council adopted the Comprehensive Plan pursuant to Ordinance 06-
027 on Apri125, 2006; and
W6ereas, the Spokane Valley Comprehensive Plan has been amended pursuant to the following
ordinances:
~ 06-020 Amending Comprehensive Plan Procedures, 9-12-06
07-026 Adopting Comprehensive Plan Text and Map Amendments, 12-18-07
08-011 Amending Comprehensive Plan Text and Map, 07-15-08
09-008 Amending Comrnrehensive Plan Text and Map, 05-12-09;-:
09-013 Arnendine Comnrehensive Plan Man. 10- 1-09
09-*Amending Comorehensive Plan Tcxt and Man, 14-1-09: and
W6ereas, the Spokane Valley City Council adopted the Uniform Development Code pursuant to
Ordinance 07-015 on September 27, 2007; and
~
Whereas, the Spokane Valley Uniform Development Code has been amended pursuant to the following
ordinances:
07-025 Ernergency Ordinance Amending UDC Title 19, 11-07-07
07-027 Adopting Zoning Map Amendmeats, 12-18-07
08-006 Amending Interim Qrdinance 07-025, 04-08-08
08-012 Amending Zoning Map Changes, 07-15-0$
08-017 Ordinance Amending Height Requirements in 19.70.010 & 020, 08-26-08
09-002 Amending SVMC Title 20, 03-11-09
09-005 Airpori Overlay, 04-14-09
09-006 Amending 08-012, Zoni.ag Map Chaages, 03-24-09
09-009 Amending Zoning Map, 05-12-09
09-010 Amending Title 17, 19 and 22, OS-12-09;--a:-id
09-012 Adoptin~ the S o~kane Valle-~ Sprague and Applewav Corridors Subarea Plan. 14-1-09:
and
Whereas, the City of Spokane Valley began the planning process to develop the Spokane Va11eY Sprague
and A„pplewav Corridors Subarea Plan. hereinafter "Subarea Plan" and amendment to the Comprehensive
Plan and Map in July of 2006; and
.
Whereas, the City of Spokane Valley initiated a Planned Action Review under RCW 43.21C.031 (2) for
a portion of the "Subarea
Plan- on June 10, 2008; and
WhereaS, the . ek..: ' y . g • e and . ~ - Subarea Plan and amendment to the
Comprehensive Plan and Map has been developed in conjunction with the annual re~-iew of the
~ Urdinance 09-,:~~ ' 021 Page 1 of 16
Comprehensive Plan adopted by the Spokane Valley City- Council on December 18, 1007. JulY 15, 2008
and Mav 19, 2009: and
~ Whereas, the Subarea Plan and proposed amendment to the Compreheasive Plan and Map «'as
submitted to the Planning Commission on February 14, 2008 for considerarion, a copy of which is on file
with the Citv Clerk; and
Whereas, the Planni.ng Commission reviewed the pmposed Subarea Plan and proposed amendmeot to the
~ Comprehensive Plan and Map, held public hearings and deliberated, thea forwarded their recommended
cllanges to tbe Spokane Valley City Couneil on July 29, 2008, a copy of which is on file with the City
Glerk; and
Whereas, the City Council, aftc;r public hearings and deliberation amended the proposed Subarea plan
~ and proposed amendment to the Comprehensive Plan and Map, a copy of which is on file with the City
Clerk, then held additional public hearings, then again deliberated; and
Whereas, the City Council recommended additional changes after deliberation, a copy of which is on file
with the City Clerk, and which are incorporated in the final draft of the Subarea Plan and atnendment to
~ the Comprehensive Plan and Map; and
~ Whereas, the City Council held a first reading on ~~-rdinance 09-012 on May 26, 2009, and allowed
additional public cumment: and
~ Whereas, the City Cauncil held a second reading on r,::---0rdinance 09-012 0o June 16, 2009, and
allowed additional public comment; and
Whereas: public participation and notice for the adoption of the Subarea Plan and amendment to the
~ Comprehensive Plan and Map is required as set forth in RCW 36.70A.035 and RCW 36.70A.140; and
Whereas, the City of Spokane Valley is required to notify the Department of Community Trade and
~ Economic Development of its intent to adopt the Subarea Plan and amend the Comprehensive Plan and
Map at least sixty (60) days prior to final adoption pursuant to RCW 36.70A.106; and
~ Whereas, the Subarea Plan is to be implemented through an amendment to the Comprehensive Plan and
Map and an amendment to the Uniform Development Code, speciFcally SVMC Title 19; and
Whereas, amendments to the Comprehensive Plan are made pursuant to the provisions of RCW
36.70A.130; and
~ Whereas, adoption of the Subarea Plan and ameodment to the Comprehensive Plan and Map must
comply with the requirements of the State Environmental Policy Act ( SEPA) as set forth in RCW
43.21 C.
NOW, TIIEREFORE, the City Council of the City of Spokane N'alley ordains as folloNvs:
Section 1: Adoption of FindinQS of Fact. The City Council of the Git}• of Spokane Valle), finds that all
Growth Management Act (GMA) and other statutory prerequisites for the adoption of the City of Spokaae
Valley's amendment to the Uniform Development Code have been met and hereby adopts the following:
FIl`'DINGS OF FACT
~ Urdinance 09-1.1 . '--021 Page 2 of 16
. 1. Mandate to Plan under GMA: the City of Spokane Valley is a city that falls under the full
mandates of the GMA as of the date of the City's incorporation on March 31, 2003.
2. Consistency with GMA Goals: T'he Amendment to the Uniform Development Code adopting the
Subarea Plan attached hereto is consistent `vith the Planning Goals set forth in RCW 36.70A.020.
3. The Washington State Growth Management Act; specifically RCW 36.70A.080, authorizes the
preparation of Subarea Plans.
4. This amendment to the Uniform Development Code adopting the Subarea Plan is consistent with
the City of Spokane Valley Comprehensive Plan, which generally directs the formation of a
subarea plan for the Sprague Appleway Corridor, calls for the transformation of the Sprague
Avenue Corridor into a quality mixed-use area; supports creating an identifiable City Center that
serves as the social, cultural and economic focus of the City; calls for land uses and zoning that
supports and complements an Auto Row area; and seeks a balanced transportation network that
accommodates public transit, pedestrians, bicycles and automobiles.
5. This amendment to the Uniform Development Code adopting the Subarea Plan is consistent with
the following specific provisions of the Comprehensive Plan:
a. 2.2.1 City Center Plan - This scenario presents concepts and strategies for creating a
definable and vibrant "City Center " for the City of Spokane Yalley. The purposes of creating
a Spokane Yalley City Center are:
1. Create an identifiable city center that is a social and economic focus of the City;
2. Strengthen the City overall by providing for long-term growth in employment and
housing;
3. Promote housing opportunities close to employment and ser-vices;
4. Develop land use patterns that support the development of a more extensive regional
transportation system, whatever the ultirnate configuration may be;
5. Reduce dependency on azrtomobiles;
6 Consume less land with urban development;
7. Maximize the public investment in infrastructure and services;
8. Provide a central gathering place for the community; and
9. Improve the quality of design for development throughout the City.
There are several reasons why a definable, vital City Center is important to Spokane Yalley's
future. These include:
1. The development of a more intensive, multi-use city center is a natural step in Spokane
Valley's evolution. Most new urban areas start out as bedroom communities. Retail and
commercial uses then develop to serve the new residential population. Office and
industrial activities next begin to locate at key transportation crossroads, adding jobs
and strengthening the employment base. Spokane Yalley has experienced these
- evolutionary phases and is now ready for a defined City Center.
~ Ordinance 09484a_M-*021 Page 3 of 16
2. Economic Development - Spokane Valley has an opportunity to transform itself from an _
essentially residential community with retail and service based economy to a sub-
regional economic center with an expanded, more diverse employment base.
3. Commurrity Support - A survey of Spokane Yalley area citizens prior to incorporation
overwhelmingly indicated that the lack of identifiable "downtown" and a community
gatherang place was of concern to a majority of respondents. Community support was
tested again when the city conducted a statistically valid survey in the spring of 2004.
The support to create a City Center was reiterated throughout the community meetings
held during the development of the comprehensive plan and the city's informal
community survey. A discussion of the results of the city's survey is included in Section
2.10.
The following could be components of the City Center:
1. Location: Generally located along the Sprague/Appleway corridor.
2. Size: Between 300 and 400 acres in size.
3. Streets: 1Vew streets could be added at every 200 to 400 feet to create an internal grid
street system to provide an urban atrnosphere.
4. On-street parking would be provided on internal grid streets.
5. Ground floor retail on both sides of streets.
6 Building out to the edge of the right-of-way and include wide sidewalks to encourage a
lively street scene. ,
7. Office/Employment uses provided in high visibility locations with adequcrte parking and .
adjacent to pleascmt surroundings such as open space, retail shops and services.
8. Multi family housing that is safe, secure, and located so that it is bziffered from traffic
noise and provides a pedestrian ftiendly streetscape with connections to parks, schools,
shopping, services and transit.
9. Civic/public uses sarch as city hall, community library, performing crrts center, city center
park, green space or other public ztses that would attract people to dotivntown over an
extended portion of the day.
Other characteristics of this land use scenario include the following.•
1. "Auto-Row " Overlay - 7'he city has several new auto dealerships located along Sprague
Avenzce. The majority of these dealerships are located between Argonne Road and
Thierrrcan Road. Two dealerships are located just west of Dartmouth Road, near the U-
City Mall. 1Vew car dealerships provide the city with sacbstantial sales tax revenue on one
hand, on the other hand azrto dealerships can have a significant visual impact on a
community and have somewhat unique needs related to development standards, such as
signage cmd street frontage landscaping. This scenario recognizes these circumstances
and designates the areas identified above appropriately, and provides policy direction for
the implementing development regulations.
2. 1l7ixed-use - this scenario suggests reducing the strip commercial on Sprague Avenue by
maintaining Community Commercial zoning only at major intersections such as Pines,
EvergYeen and Sullivan Roads. Areas in between these commercial "nodes " would be
designated as Corridor Mixed-use or some other appropriate designation, which would
encozrrage conversion of these vacant and/or dilapidated commercial areas into areas of
office%mployment, residential and specialty retail.
I Ordinance 09 ^'''~~~`02l Page 4 of 16
b. 2.5.2 Commercial Designations
1. The City of Spokane Valley is Irome to several major netiv automobile dealerships. While
these lurtd uses provide a positive economic impact orr the commuriity, they can also have
less positive impacts on the aesthetics of the community. Auto dealerships typically have
vast areas of pavement to store new and used vehicles for sale. These land uses also
have unique requirements for landscaping and signage. Unlike marry commercial uses
whose stock in lrade is contained within a building, it is necessary for auto dealerships to
have their vehicles clearly visible from the street. This makes traditional street side
landscaping (consisting of low growing shrubs and bushes, and trees) not viable for these
uses.
2. An overlcry designation is being suggested raiher than a zo»ing district because the
' negative affects on the non-auto dealer uses in the area will be minimized or
eliminated
c. 2.5.3 City Center
1. The inter:t of establishing a City Center in Spokane Valley is to create a higher density,
mixed-use designation where o„~`'ice, retail, government uses, and residential uses are
concentrated. The City Center will also be located at one of the major hubs of the
region's high capacity transit (HCTJ system.
2. The City Center encoirrages higher inten.city Irmd uses. T3-aditioncrl city ce»ters are places
where diverse o,,~`'ice, retail, and government uses are concentrated, as well as cultural
and civic facilities, community services and housing. Nationally, ►nany cities are
advocatrng mixed-use development in city center core areas for a number of reasons,
including: Providing new hoirsing, increasing the rtnige of hou,sing choices, and red:icing
dependency on the automobile by bringing work places and residences into close
proximity; Providing retail and service needs in close proximity to residetiiial and
employment centers; Improvirrg feasibilit}, oJ a development project. The proximity of
urbarr services makes housing projects more desirable and a nearby sotirce of consumers
help make a
commercinl project
more viable.
3. Residenis cltoose to
.,~-...z-.,.~..-~.-
live in ltigher densin, QW
housing for a variet},
of reasons. First,
higher deirsit},
housing is more - - - '
affordable thcm ~ traditional single
family housing.
Second, tlre
convenience and
~
proximity to work ~ - J : ~ ~
needed services and • r ~ ~ - , ~ , ' * ;r.~ ; cultural activities IS r - -
very desirable for
many people. Finatly,
many people fnd that they do not need a large, single family detached house. Given their
lifestyle, they appreciate the low n:aintenance and security of higher density living. There
~ Ordinance 094' 2"*021 Page 5 of 16
is a mutually supportive relationship benveen higher density residential uses and
commercial and retail activrties. The presence of housing !he core area also activates the
streets in the city center, day and nighl.
4. Concentrating growth in a specific area also supports nrvestment in public iiiftastructure
including the regional HCT system. F.xisting low derrsity development does not generate
strffrcient levels of demand to optimize the return on investment in transit. Promoting
higher density uses withi» walkitig distance of transit facilities will improve the viability
of this sigrtificant infrastructure investmertt. Moreover, concentrating the highest density
of development in the Ciry Center, where a sigreificant number of jobs and residences will
be within walking distance of a transit station, helps reduce the dependency on the
autanobile and improves pedestrian n:obility. The City Center emphasues pedestrian,
bicycle, and trartsit mobility but tivill not be unfriendly to the use of automobiles.
5. The City Center area will also be the central gathering place for the community - a place
where the whole community can congregate and celebrate. Accordingly, the City Center
should include an outdoor square, parl; or commons with amenities stich as fountains,
sculptures, and unique landscaping. Other civic amenities or buildings including city hall
or a performing rn-ts center could be grouped arourrd the core area square or park The
City currently holds an annual Christmas Tree Lighting Ceremonry in the area designated
us the City Center. Additional such events throughout the year will enhance the feeling of
community in Spokane Valley.
6. An appropriate street network is a critical component of the City Center. The ctnrent
net►vork of collector streets and arterials, the disjointed grid, and large block sizes
cvntribute to a lack of identity in the City. The solution is not necessarily to construct
wider streets. Streets become less efficient as the number of lanes increases. Building
new streets versus widening existing streets can be »rore cost e,,~'f'ective, yields grealer
capacity, and will have a more positive impact on the City Center.
7. Auiomobiles are likely to continue as a dominant n:ode of transportation for the
foreseeable future. A comprehensive Ptetwork of streets must be developed to distribute
this traffic and create more driving cjwices. To the extent possible, the City should
conrrect streets and coiistruct new streets to form a tighter grJd system within the City
C'errter, especially in the core area, by negotiating ne►t, public rights-of-way r.md building
new streets. This "interconnectivity" serves to shorten and disperse trips, and
consequenrly reduce travel on existing congested urterials.
8. Pedestrian and bicycle nrobility is a vital part of the future City Center transportation
system. Improvements for pedestrians and bicyclists should support increases in transit
sen►ices and promote the developmenr of the City Center. As the street system is
developed to better accommodate the needs of pedestrians and bicyclists, a network of
_facilities.for people on foot and hikes shozcld he estahlished.
~ Ordinance 09-f- 1""-` =021 Page 6 of 16
9. Reduci»g the sire of the street
grid, improving aruto
circulation a»d creating
Pedestrian 1 i»kaSes through ~
~ LL~Hi . larger parcels is critical to establish walking patterns = that reduce dependency on _
the auto. As individual sites . ~
crre designed cmd developed
to be more pG'dBSh'IQi1
frie»dly and improved
pedestriarl linkages Qre provided, the pedestricm
~~-•~,~6
system u-ill handle cm r-i
increasing share oj trips.
Special street design standards should be developed for tlre City Center. Special
standards for extra-wide sidewalks (12 to 20 feel rn width), pedestricm-scale street
lighting, and additional amenities inclcrdittg benches, trash rer.eptacles, and landscaped
corner treatments should be incl udetl
10. Transforming the existing commercial core area i»to the proposed City Center is cpr
ambitious task It requires a significcvrt transfornration from a!ow-density, automobile
oriented, largely retail area, to a higher intensity; more pedestrian oriented Alrxed-use
area. The City Center section of the Plcm acknowledges that the City Center will take
some time to develop. The City can facilitate these changes through a series of small
steps taken over time. This is especrally true if the steps arre consistent wilh emerging
economic, social and demographic trends. As is the intent of this Plon, the phusing
scenario presented here accounts for the timing of market projectiorrs and future actio»s.
11. As nated above, the implenrentation strategy is keyed to projected trends and regional
planning goals. Its forni and character, as envisioned in this Plan, are dramatically
different from anything that now exists in the proposed City Center area. It will take
some time for the development con:mtmrty to redirect its errergy arrd investments to
produce development that responds to the direction of the Plcrn. The demand for more
interrse developme»t opportunities in the City Center is not forecasted within the next few
years. In the meantime, the City shotild discourage continued low-scale investment in
this area since new development will tnke several years to be crmortued, and Kprll delay
the accomplishment of preferred development. As regula7ions are upplied to modest
re»ovalions, it should be possible to gain some basic improvements. However, the City
should not expect full implementation of the vision for the City Cenler until major
property owners in the area are ready to install long-term, »iajor developn:ent projects.
d. 2.5.5 M'~red-use
Corridor Mixed-use - Corridor Mfxed-use is intended to enhance travel options, e»courage
development of locally serving commercial uses, multi family apartments, lodging and offices
along major transportntion corridors identified on the Comprehensive Plan Land Use Map
(Mnp 2.1). Corridor Mixed-use recognizes the historical low-intensrty, auto-dependertt
development pattern, and focuses on a pedestrian orientation with an emphasis on aesthetics
cmd design. The Corridor Mixed-use designation is primarily used along Sprague Avenue in
order to space the areas designated commercial.
e. 2.7 Urbcm Design and Form
~ Ordinance 09-012At&021 Page 7 of 16
1. In addition to guiding development, the Land Use chapter also guides the quality and
eharacter of ihe City's future development patterri through goals and policies related to
the fornr, function, and appearance of the built environntent. These priorilies and
implementation strategies, related to quality developnrent, serve and will continue to
serve as a basis from which to develop appropriate implementation measures.
The desigri of our urban environment has a significant effect on community identity. Well
(lesigned comnrwrities contribute to a healthful, safe and sustainable errvironment that
offers a variety of opportunities for housing and employment. An attractive and well
plcmned community is invaluable when recruitirrg new business and industry to cm area
Some of the corrcepts considered incl ude:
~ Commurriry appearance, including signs cmd placement of utilities;
~ Neighborhood considerations in the review of development projects;
• Integration and linking of neighborhoods including bfcycle and pedestricrnfacilities;
• The effect of traffic patterns and parking on neighborhood character;
• Encouragemenl of high quality development through the appropriate use of plcmned
irrrit developments; and
• Consideration for public art.
f. 2. ?.1 Aestlietic Corridors
1. Aesthetic corridors are intended to protect the visual appeal of Spokane Valley along
nrajor transportalion routes entering and exiting tlie city. Aesthetic corridors provide
special design standards for aesthetics along ma, jor tran.sportatiori routes to help create a
qiiality image of Spokane Yalley.
2
4. Another component of aesthetic corridors is the "gateways" into the city. There are
several entrrnices into the City of Spokane Valley along ntajor transportalion corridors,
including Sprag7re Avenue, Trent Avenue, State Route 27 and a nrimber oJi»terchanges
oti hrterstate 90. Desigir elements a»d landscaping trealments should denote a sense of
«rrival into the City, a neighborhood or special area such as the cit)v center.
g. 2.9 The Lcmd UselTransportatiorr Conneetion
2.9.1 Street Connectivity - Street design ca» have a significant impact on community
clevelopment. It is importa»t that neighborhoods be connected is such a manner that cars,
bicycles and pedestricros ccm pass with ease from one neighborhood to an adjacent
neighborhood via collectors and arterials. Such a pattern promotes a sense of community.
.All new developments should give special consideration to emergency access routes.
h. 2.11 Goals and Policies
C'UMMEK(.~IAL
Goal
LLIG-3 Transform various comnrercial business areas into vital, attractive, easily accessible
mixed use areas that appeal to irrvestors, co»sunters and residents and enhance the
contmunity image and ecoftontic vitnliry.
Policies
~ Ordinance 09-~--'. ' 021 Page 8 of 16
_ L UP-3.1 Encourage transformation of Sprague Avenue Regional/ Community Commercial
corridor into a quality mixed-use retail area. Retail development along the
corridor, exclusive of the Ciry Center, should be concentrated at arteYial
intersections and designed to integrate auto, pedestrian, and transit circulation.
Integration of public amenities and open space into retail and office development
should also be encouraged.
LUP-3.2 Encourage large bulk retailers to locate in the designated Regional Commercial
nodes around arterial intersections.
Goal
L UG-S Identify appropriate locations for the Auto Row Overlay designation.
Policies
LUP-5.1 Identify other appropriate automobile related uses within the Auto Row Overlay
designation that are complementary to automobile dealerships.
L UP-5.2 Develop appropriate development standar•ds for permitted uses within the Auto Row
Overlay designated area.
CITY CENTER
Goal
LUG-6 Create an identifiable City Center that serves as the social, cultural, and
. economic focus of the City of Spokane Valley.
Policies
LUP-61 Define a City Center with distinct boundaries, unique building types, cmd special
features.
LUP-62 Strengthen existing connections of the City Center area to the region's high
capacity transit system.
LUP-63 Focus on improving the existing character and image of the City Ce»ter area
through appropriate development regulations and design standards.
LUP-64 Develop lcmd use regulations that allow higher intensity development in the City
Center including, bzrt not limited to, taller bzrildings, increased floor area ratios
(FAR) and permitted uses.
LUP-6.5 Coordinate with urban service providers to ensure sufficient capacity is available
. for anticipated development.
LUP-6.6 Allotiv for a variety of uses and mixed-use development within buildings or
complexes. Ensure that mixed-use development complements and enhances the
character of the surrozrnding residential and commercial area.
LUP-6.7 The City should always consider City Center sites regarding potential crvic and
cultural uses the City develops, such as a City Hall.
LUP-6.8 Provide incentives to attract cicltural and civic uses to the City Center over which
the City does not have direct control, such as libraries or recreation facilities.
LUP-6.9 Develop land use regulations that encourage higher density residential uses on the
periphery of the City Center area in close proximity to high capacity transit.
~ Ordinance 0944~~ "021 Page 9 of 16
High density housing shoaild be accompanied by residentially oriented retail and
service uses.
LUP-6.10 Provide amenities such as community services, parks and public spaces to rrceet the
residential needs in the City Center.
LUP-611 Provide an effective transition between the periphery of the City Center and
nearby lower density residential development.
Goal
LUG-7 Provide a balanced transportation network that accommodates public
transportation, high occupancy vehicles, pedestrians, bicyclists, automobiles and
integrated parking.
Policies
LUP-7.1 Improve traffic circulation around and through the Cfty Center by extending the
street network and creating smaller blocks.
LUP-7.2 Encourage pedestrian and bicycle circulation by providing public sidetivalks,
street trees, street furniture and other amenities.
LUP-7.3 Require clear and safe pedestrian paths to enhance the pedestrian network.
LUP-7.4 Connect the main entry of bzcildings to public sidewalks by an identifiable
walkway.
LUP-7.5 Allow for on-street parking on the internal City Center street network.
LUP-7.6 Encourage transit use by improving pedestrian cmd bicycle linkages to the
existing and ficture transit system.
Mixed-use
Goal
LUG-9 Encourage the development of Mixed-arse areas that foster community identity
and are designed to support pedesirian, bicycle and regional transit.
Policies
LUP-9.1 The characteristics of a Mixed-use area should include:
• Housing and employment densities to support regional transit service;
• Public transit connections;
• Safe, attractive transit stops and pedestrian and bicycle ways;
-Buildings that front on wide sidetivalks with attractive landscaping, benches and
frequent bus stops;
• Multi-story barildings oriented to the street rather than parking lots; and
• Parking space located behind or to the side of buildings or in parking
strzcctures.
LUP-9.2 The mix of land uses allowed in either the Corridor Mixed-use or Mixed-use ,
Center designation should include: -
~ Ordinance 09-912***021 Page 10 of 16
_ • A vcrriety of housing types including apartments, condominiums, town houses,
two family and single family dwellings on small lots;
• A full range of retail goods and services including grocery stores,
theaters/entertainment, restaurants, personal services and specialty shops;
• Public/quasi public uses cmd/or open space;
• Professional Off ce and other employment oriented uses; and
• Commercial uses that require large land areas but have low employment
density cmd are auto-dependant, such as lumber yards, plant nurseries,
warehozrses, and auto dealerships, should be prohibited frorn either Mixed-use
category.
Urban Design and Form Goals & Policies
Goals
LUG-14 Improve the appearance and function of the built environment.
Policies
LUP-14.1 Use performance and community design standards to maintain neighborhood
character, achieve a greater range of housing options, and to create attractive
and desirable corrrmercial and office developments.
L UP-14.2 Adopt specific regulations for designated aesthetic corridors that.•
• Provide incentives for aesthetic design;
• Require landscaping ba ffers adjacent to roadways;
• Limit sign height and size;
• Provide performance standards to adequately screen intensive land uses thAt
have exterior clutter such as outdoor storage, exterior heavy equipment and/or
exterior fabricatiorr/assembly.
• Prohibit off-premise signage and billboards.
Land Use/Transportation Connection Goals & Policies
Goal
L UG-16 Provide a street system that connects neighborhoods.
Policies
LUP-161 Encourage new developments, including multifamily projects, to be arranged in a
pattern of connecting streets and blocks to allow people to get around easily by
foot, bicycle, bus or car.
i. 10.3 Neighborhood Goals & Policies
Goal
~ Ordinance 09-91-2***021 Page 11 of 16
NG-2 Preserve and protect the character of Spokane Valley's residential neighborhoods.
Policies
NP-2.1 Maintain and protect the character of existing and futarre residential neighborhoods
throzcgh the development and enforcement of the City's land use regulations and joint
plartning.
NP-2.2 Review and revise as necessary, existing land use regulations to, accessory dwelling
units, and in-fill development.
NP-2.6 Establish appropriate design guidelines with buffer zones and transition requirements
to protect residential neighborhoods ,from incompatible land uses and adverse
impacts associated tivith arterials, ff-eeways and rail corridors.
Goal
NG-3 Encourage neighborhood/sub-area planning for commercial, industrial cmd mixed use
properties to enhance the quality, vibrancy and character of existing developrnent.
Policies
1VP-3.1 Establish regulations and identify potential incentives that encourage multi-use areas
that integrate a broad range of appropriate and compatible land arse activities, and
encourage the development and redevelopment of land in conformance with the
SVCP.
1VP-3.3 Encourage commercial development that is designed and scaled in a manner that is
compatible with surrounding neighborhoods.
6. This amendment to the Uniform Development Code adoptin2 the Subarea Plan is also consistent
with the amendments to the Comprehensive Plan and Map adoated bv Ordinance 09-**
6-.7. The City of Spokane Valley has provided notice and engaged in a public process to ensure citizen
participation pursuant to RCW 36.70A.035, RCW 36.70A.130 and RCW 36.70A.140. The
specific public meetings are set forth below. The notice provided and meetings identified
constihtte early and conti.nuous public participation in the development and adoption of the
~ Subarea Plan and amendment to tlle Comprehensive Plan and Map:
CITY OF SPOKANE VALLEY
Sprague/Appleway Plan - Public Participation Log
MEETING TYPE (i.e.
E :DATE city council, planning LOCATION TOPIC
commission etc
~ 7/19/2006 ~ Focus Group Meetings ~ Center Place ~ Plan concepts
~ 7/20/2006 ~ Core Team Meeting ~ Center Place ~ Focus Group Meetings, City Center
~ 9/13/2006 ~ Community Workshop ~ Decades ~ City Center Concept
~ 9/14/2006 ~ Core Team Meeting ~ City Hall ~ City Center update
Joint
9/14/2006 CounciUCommission City Hall Plan update, City Center concept ~
Meeting
~ Ordinance 09-W2"=`021 Page 12 of 16
MEETING TYPE (i.e.
E :DATE city council, planning LOCATION TOPIC
commission, etc
9/23/2006 ~ Valleyfest ~ Mirabeau Park ~ Plan overview
10/2/2006 ~ Core Team Meeting ~ CenterPlace ~ Land Use Pattems
10/10/2006 ~ Rotary Meeting ~ Mirabeau Hotel ~ Plan overview by the Mayor
Valley Business Fire District #1
10/11~2006 Association Admin Office Plan overview by the Mayor
10/11/2006 ~ Community Workshop ~ Decades ~ Centers and Segments, Land Use Patterns
11/30/2006 Auto Row Focus Grou City Hall, second Land use in Auto Row
P Floor
11/30/2006. ~ Communzty Workshop ~ Decades ~ Transportation Hands On
12/1/2006 ~ Core Team Meeting ~ Center Place ~
12/13/2006 Spokane Valley Business Fire District #8 Plan update by Scott Kuhta
Association
1/16/2007 Core Team Meeting City Hall, second Community Workshop
, floor
1/16/2007 ~ Community Workshop ~ Decades ~ Circulation Pattems
2/5/2007 ~ WSU Architect Students Corridor discussion
2/9/2007 APA Brown Bag CenterPlace Corridor discussion
Luncheon
Joint City
CounciUPlanning CenterPlace Study Session presentation of complete
3/1/2007 Commission Study recommendation
Session
3/5/2007 ~ WSDOT Presentation Transportation recommendations
3/6/2007 Chamber Luncheon Percy's Cafd Complete recommendation of corridor plan
Americana
Air in October Rich Munson and Scott Kuhta were both interview
2007 and Comcast Local Edition City Center/ SARP for Comcast Local Edition for airinc, on CNN
November Headline news.
2007
City Council special Michael Freedman present possible Master Plan
10/2/2007 meeting City Hall update to include the Library on the west side of
University
10/16/2007 ~ Kiwanis Meeting ~ Sheri's Restaurant ~ Scott Kuhta, presentation of the plan
11/20/2007 ~ Joint CC/PC meeting ~ City Hall ~ Present the public hearing draft of the sub-area plan
12/6/2007 Spokane Greater Chamber percy's Caft Present Subarea Plan to Chamber members
of Conxrierce
1/18/2008 ~ Developer's Forum ~ Council Chambers N Education regarding regulations of Subarea plan
1/23/2008 Community Education Council Chambers Education regarding regulations of Subarea plan
Workshop
2/14/2008 Open House Council Chambers Open discussion answer questions regarding
regulations of Subarea
Planning Commission Presentation of regulations and education of
2/14/2008 meeting/ Coxnmunity Council Chambers
kshop regulations regarding Subarea plan
Education Wor
Joint City Council, Presentation by Michael Freedman and Troy Russ
2/19/2008 Planning Commission Council Chambers regarding new SRTC model figures - transportation
Meeting and Book III
2/27/2008 plannl°g Commission Council Chambers Review of the Subarea plan in preparation for
Study Session Public Hearing
3/13/2008 Planning commission Council Chambers Public Hearing
Public Heari.ng ,
~ Ordinance 09-912"A021 Page 13 of 16
1►vIEETA~G TYPE (i.e. - '
[:1D):AT:)FE: city council, planning LOCATYON TOPIC
commission etc
312412008 Planning Commission Council Chambers Can't Public Hearing
Public Hearing
~ 3127l2048 ~Planning Commission f Council Chambers ~ Deliberatians
~4I101200$ ~Planniztg Cobn.mission Council Chambers ~ neliberations
~ 411712045 ~ PlarmuYg Commission Council ChaFnbers ~ Delibera-~ivns
~412412008 ~ Platloing Cannrnission ~ Council Chambers ~ Deliberations
~ 511f2049 ~ Planning Cornmission Council Chambers Deliberations
~512212008 ~ Planning Comnission ~ Council Chambers Deliberati€ans
~6/512008 ~ Planning Carnniission ~ Council Chambers ~Deliberations
~61121200$ ~ Planning Cotnmission Council Chambers ~ Deliberations
~612612008 ~ P]azlning Carnmission ~ Council Chambers ~❑eliberations
712912008 City Council Public CenterPlace P-ubaic Hearing
H earing
811912008 City Council Fublic CenterFlace Fublic Hea.ririg
H e aring
~ 812612005 ~ City Cou.ncil ~ Council Chambers ~Deliberations ~
91212008 ~ Cit}f Council ~ Council Chambers ~ Deliberat.ions ~
91912008 ~ City Cauncil Council Chanabez's k Deliberations
912312408 ~ Cit}r Council ~ Council Chambers ~ Deliberations
9130I2008 City Council ~ Council Chambers ~ Deliberations ~
1012112008 City Council Council Chambers ~ Deliberations ~
1 10I281200$ ~ City Cauncil ~ Council Chambers DeliberatxODs ~ . ,
1 1212f2008 ~ City Council ~ Council Charnbexs Deiiberatians ~ 1211612048 ~ City Council ~ Council Charnbers ~]]elibexatians ~
1213012008 City Council ~ Council Chambet-s ~ Deliberations ~
1f612009 ~ Cit}1 Council ~ Council Chambers ~ Deliberations
1112I2009 City Council ~ Council Chamhers ~ Deliberations
~ 1113l2009 City Council Council Chamhers ~ Y7eliberations `
~ 112612409 IC1ty COU11G91 Council Chambers ~ Delxberatians ~
213f2009 ~ City Council Council Chambers ~ Deliberations
212412009 ~ City Council ~ Council Charnbers j Deliberations
~3/3f2009 ~ City Council ~ Council Charnbers ~ Deliberatians
3124I2009 Cxty Council ~ Council Charnloers ~ Deliberations
412812009 City Council Pu,blic CenterPlace Public Hearing
Hea.ring
~ 5f512009 ~ Cifiy Council Council Chambers ~ SARP I]iscussivn
~5f I9f2009 ~ City Council Council Chambers DeliberatYans
~ 5f2612009 ~ Cib; Council ~ Cauncil Chambers Deliberatiozis
~ ~8. The Subarea ;plan and amendment to the Comprehensive Plan and Mag have been
gxovided to the Community Trade and Ecanomic Develaprrtent Departrnent pursuant to RCW
36.70A.106 an January 23, 200 S.
~ &9. The amendment to the LTnifornn Development Cade adopting the Subarea Plan is made pursuant
to and consistent with the pravisions vf RCW 36,70A.040 to implement t-ie provisions of the
Comprehensive Plan.
' 910. The City of Spakane Valley has complied with the reguirements of RCW 43.21C,, specifically by , .
using tlxe integrated SEPA pracess pursuant to SEFA rules, (WAC 197-I1-210, 224, 228, 230,
232 and 235). The documents and dates of issuance are as fo1lows:
Drdinance 09-04~~~Lu21 Page 14 af 16
a. Adopted existing environmental document (Draft and Final EIS prepared for Spokane Valley
Comp Plan), signed January 18, 2008.
b. Issued Draft Supplemental Environmental Impact State (DSEIS) on January 18, 2008.
c. Issued Addendum to the DSEIS on May 20, 2008, to incorporate updated transportation
analysis.
d. Issued Final Supplemental Environmental Impact Statement (FSEIS) on June 19, 2008.
4-911. As part of its review and deliberations, adoption of the Subarea Plaa and amendment to the
Comprehensive Plan and Map, the City Council has reviewed the documents filed for record,
which are on file with the City Clerk.
4412.The adoption of this amendment to the Uniform Development Code adopting the Subarea Plan
is necessary to protect the health, safety, and `velfare of the general public and the environment.
13. The amendment of the Comnrehensive Plan and Man and the adontion of the Subarea Plan is
consistent with SVMC 19.30.010, 020.
~
Section 2: Amendment to the Uniform Develonment Code SVMC Chaoter 19.110. The Uniform
Development Code, specifically SVMC Chapter 19.110 is hereby amended as follows:
SPECIAL OVERLAY ZONES
Sections: 19.110.020 Spokane Valley Sprague and Appleway Corridors Subarea Plan
All land use and development applications defined in SVMC 17.80.020 and SVMC 19.10.020 for
property contained within the Spokane Valley - Sprague and Appleway Corridors Subarea Plan Area shall
be governed by the terms and provisions of that Subarea Plan which is incorporated herein by this
reference and attached as Appendix D. This subarea plan shall also supersede development standards set
forth in chapter 22.50, Off-Street parking and Loading Standards, 22.60 Outdoor Lighting Standards,
22.70 Fencing, Screening and Landscaping, and 22.110 Sign Regulations except for those regulations that
are specifically incorporated by the Subarea Plan.
Section 3: The Spokane Valley Sprague and Appleway Corridors Subarea Plan is attached hereto as
Eachibit A, and by this reference adopted and incorporated herein and codified as Appendix D to the
Uniform Development Code.
Section 4: Severabilitv. Tf any section, sentence, clause or phrase of this Ordinance should be held to be
invalid or unconstitutional by a court of competent jurisdiction, such invalidity or constitutionality shall
not affect the validity or constitutionality of any other section, clause or phrase of this Ordinance.
Section 5: Effective date. This Ordinance shall be in full force and effect on October 1, 2009.
Passed by the City Council this 16'h day of June, 2009.
ATTEST:
Richard Munson, Mayor
~ Ordinance 09-84--T'**021 Page 15 of 16
Christine Bainbridge, City Clerk
Approved As To Form:
Office of the City Attorney
Date of Publication:
Effective Date: October 1, 2009
r
~ Ordinance 09-94-''=*1L021 Page 16 of 16
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 8, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business E new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Ordinance 09-022 amending Ordinance 09-013
GOVERNING LEGISLATION: RCW 36.70A
PREVIOUS COIJNCIL ACTlON TAKEN: See attached ordinance.
BACKGROUND: Ordinance 09-013 adopted the Subarea Plan Map as part of the
Comprehensive Plan. This Ordinance amends Ordinance 09-013 by adopting book one of the
Spokane Vallev-Spraque and Applewav Corridors Subarea Plan, as part of the Comprehensive
Plan in order to be consistent with the recommendations of the Planning Commission, declares
an emergency pursuant to RCW 36.70A.130 to ensure the orderly implementation of the entire
Subarea Plan and compliance with the requirements of RCW 36.70A.130, and finally includes a
reference to the Spokane Valley Municipal Code Sections 19.30.010 and .020 governing this
action.
OPTIONS: Advance to a second reading or provide direction to staff.
RECOMilIIENDED ACTION OR MOTION: Move to advance Ordinance 09-022 to a second
reading.
BlJDGET/FINANCIAL IMPACTS: No direct budget impacts
STAFF CONTACT: Mike Connelly
ATTACHMENT: Ordinance No. 09-022
CITY OF SP~KANF VALLF,~'
SPOKANE COUNTY, WASflINGTON
I ORD INANCE NO. t19-f~ l;***
AN OR.DiNANCE OF THF. CITY OF SPOKANE VALLEY, SPOKANE CUUN7'l~.
WAS~IINGTON, AMENDING ORDINANCE 09-013, AMENDING THI~
COMPRFHFNSIVE PLAN AND COMPREHENSIVF MAP :~~R-A.DOPTiNG 'CH 1
LAND USE DESIGNATIONS SET FORTH IN THI+: SPO[{ANE VALLF.Y SPRAGt
~ 1!►i)I !."1l'~\'~,T i~i,i))'e I~I Tl~ - . •tY`. , , , . - ~ ,
'~'~i;i1t:1',, i„_ .,.:;f~ t;tli:> ~t~i]:1~jtiJlti;_>1~~ ~~i.~ii 1]~i> 13~~1! Ullll;ll~i~U ~)ui~~~l,illl it~ tti~~ ii~llt+lti;i~;
~rdinances: `
~6-020 Amending Comprehensive Plan Procedures, 9-I Z-06
(17-026 Adopting Comprehensive Plan Text and Map Amendment~, 12-1 R-O7
il8-O11 Amending Comprehensive Plan Text and Map, 07-15-08
{19-p08 Amendi~g Comprehensive Alan Text and Map, OS-l'-~9~- '
O~-(1I ~:lrncn~~in« Cc~rr~nrchen;i~-r Pian I~.~l.il,. i(i- i_l1~): ,~r~t~
~1'hcrc:~~, tl~~~ ti~,<,I~~~ii~~ V,ill~~ ('it~ (~<~un~il ~i~l+~~~tc:il tl~~ i'~nil~~,ri» 1)t~~l~~~>>ii~nt ~'~~tii,: ~)UI'~ll:llll It)
(-)rclin:~~~c~ 11~-I► i ~ ~~n ~~~~tembc~r 2%. ~'007: at~~1
«hcrcas, ti~~ Sp~~kanc: ~'aile:y Unilurm Uevclopment C;ucie has been amcnclccl P~u~,uant to th~
tol[owing ordinances:
~17-025 Emergency Ordinance Amending UDC Title 19. 1 l-~7-~7
(~7-027 Adopting Zoning Map Amendments, 12-18-07
(18-OOfi Amending Interim Ordinance 07-025, (14-~4-0~
US-O I2 Amending Zoning Map Changes, 07-15-(1~
t78-017 Ordinance Amending Height Requircnients in 1~).7O.U 1!► (1~(►. O};-~(,-~►~
~i9-pQ2 Amendin~ SVMC Title ?0. 0~-1 1-0~
c►9-005 Airport Overla~y, 04-14-09
t19-006 Amending OS-O12 7.onin~ ~~iap C;ilanges, U3-~'~1-O~~
~►9-009 Amending 7oning Map, OS-12-09
c~9-O10 Amending Title 17, 19 and 22, OS-12-09;-~r~:'
l)9-012 Ado~tinR the Sr~c~k~ne V~11e~~ S~r~~t~e and A~?~!c«~t~~ C~c~rricl;~r~ ~uf~,ire~~ !'i,i~i.
~ 0- l -49: and
~Vhereas, the City of Spokanc Vallcy be~an the plannulg process to devel~~p t~~e ~~~~~4~anc ~~alle~~-
I Sprague Applew~~' Ccirridor ~uhareZ Plan and ~meiiclmt~r~l tc~ il~e Cc»l~~r~~l~er~~i~~c 1'1~7n ;~nd I~'I~~~
in Jul~~ c~f ~~0~~: anil
W'herea.s, ti~e Cit} c~i Spul:.~n~ Vallc~~ ir~itiatc:~l a i'lanned ,'lction IZ~~'ic;~~• uncler RC~'~' -~3.~ 1(:.0;1
for a portion of thc SQokane Vallev-S~ra~ue and Ap~le~vav G~rrid~rs Suharea P1~3n,
hereinafter "Subarea Plan" on June 10, 2008; an~~
~Vheress, the Spokane Valley Sprague and Applcway Corridors Subarea I'lan and amendment t~j
~ the Comprehensive Ptan and Map has been developed in conjunction with the annual t~eview of
tl~~ Comprehensive Plan adopted bv t}~~• ~~,t,},~fn~~ ~'<,~1:~ ('ii~ ('~~,~r~~il c~r? [)c~~-r?~!~~~ 1`,
~,~1~ ~ ; -,;~/lc; .~7, # \ j~,, j , ~i~~~iy: ,,_,~1 ~
~ . ~ ,
~ Whereas, the 5ubarea Ylan and proposed amcndment to the C:omprehensive Plan and Ma~~ ~va;
submiited to the Planning Commission on February 14, 2008 for consideration, a copy of which
is on file with the City Clerk; and
Whereas, the Planning Commission reviewed the pruposed Subarea Plan and proposed
~ amendment to the Comprehensive Plan and Map, held public hearings and deliberated, then
fonvarded to the Spokane Valley City Council thcir recommended changes on July 29, 2008, a
copy of which is on file with the City Clerk; an(l
Whereas, the City Council after public hearings arid deliberation amended the proposed Subarra
~ nlan and proposed amendment to the Comprehensive Plan and Map, a copy of wliich is on file
. ith the City Clerk, then held additional public hearings, then a^ain deliherated: ancl
Whereas, the City Council recommended additiunal chanucs atter deliberatiun, a copy ot \\hicii
is on file with the City Glerk, and which are incorpornted in the fi»al ciraft of the Subarea T'!an
;;111(1 r1111~mdnlcnt it) t1)c ('t~~~lprclientii~c F'lan.:nd 11;1p; and
«iICrCXti, t1IC C_'itti L'Ouncil iic:ld zi fii-st readili, mi tliis Orciinance on Ma~, -20, 2009 and allo«'ecl
,►(lditional public comment; and
NIVliereas, the City held a seceaticl reacling on tttis Ordinance on June 16. 2009 anci allowed
iidditional public comment, and
Wbereas, public participation and notice for the adoption of the Subarea }'lan and amencJincrit to
~i tlie Camprehcnsivc Plan and Map is, ree1iiired as sei forih M It('~~~ 36.70A.03; artd RC'tV
36.70A. l z10: anci
NN'hercas, thc C'it} ~~C S~~c►1~a~ze ~%all~~ i~ r~c~uir~~l t~~ notitti' lhc: Uup~iCtt11CI11 UfC.~Otilll]U1llly~ Tracle
and Economic Development of its intent to adopt the Subarea Alan and amend the Comprehensive
' f'!an and Map at least 60 days prior to final adoption pursuant ta RCW 36.70A.106; anLl
Whereas, the Subarea Plnn is to be implemented through an amendment to the Comprehensive
I'lan and Mar and an amendment to the tlniform T)evelopment Code, specifically tiVV1C 'I'itle
19; ancl
Whereas, properties within the Subarea Piari are expcritncim-, sWniticant disiiwestment. resultini!
in un(ler maintaincd structures and lo\ti' rcnt pavin,-, pro4ic►-ties; ancl
N1"liereas, the innrncdiate adcfptiuri uf lliis amendrnc;iv tv llic C :c►mprehensi~~e Plan antl ti1al) is
necessarv to Qromate economic development in the identified subare.a and to ensure the consistent
and timeiv aQQlication and enforccment of the Suharea Plan: constitutinp an emerv-encv nursuant
to RCW 36.70A.130; and
Whereas, aDpropriate ntiEilie participaTK►fl ha~ occurreki as is sct f'i,rth in tile ('indin!z 0' kict
hcio\v: and
«'licreas, thC-si: amendment; to~ the Compre1~en;iNc 1'1.in ancl Man are made pur,tiant to the
prc»i~i~~n~ of fZC'\1- 36. i0A.1 30: arici
I (1rdinanre 09-; , . ,-Y{ ` 11a,-,c ? of' 17
~ Whereas, adoption of the Subarea Plan and amendment to the Comprehensive Plan and Map
must comply %&rith the requirements of the State Environtnenta] Policy Act ( SFPA) as set forth in
RCW 43.21 C.
NOW, THEREFORE, the City Council of the City af Spokane Valley ordains as follu%vs:
Section 1: AdoQtion of Findin¢s of Fact The City of Spokanc Valley finds that all Growth
Management Act (GMA) and other statutory prerequisites for the adoption of this City oi'
I Spokane Valley's amcndmcnt tn the Comprehensive Plan and Map have been met and herehy
adopts the following:
FIN'DINGS OF FACT
1. Mandate to Plan under GMA: the Gity of Spokane Valley is a city that falls under ttle
full mandaies of the GMA as of the date of the City's incorporation on March 31, 2003_
~ 2. Consistency with GMA Goals: The Amendment to the Comprehensive Plan and Map
attached hereto and by this reference incorporated herein is consisient with the goals
provided to guide the development of such an amendment as is set forth in RCW
36.70A.130.
3. The Washington State Growth Management Act, specifically RCW 36.70A.080
authorizes the preparation of subarea ptans.
~ 4. This amendment to the Comprehensive Plan and Map, as part of the formation of the
Subarea Plan for the Sprague Appleway Corridor, is consistent with fhe City of Spokane
Valley Comprehensive Plan, which generally directs the formation of a subarea plan for
the Sprague Appleway Corridor, calls for the transformation of the Sprague Avenuc
Corridor into a qunlity mixed-use area; supporis creating an identifiable City Center that
serves as the social, cultural and economic focus of the City; calls for land uses and
zoning that supports and complements an Auto Row area; and seeks a balanced
transportAtion network that aceommodates public transit, pedestrians, bicycles and
automobiles.
~ 5. This amendment to the Comprehensivc Plan and Map is consistent with the following
specific provisions of the Comprehensive Plan:
a. 2.2.1 City Center I'!an - This scenario presents concepts and strategies for creating a
definable and vibrarrt "City Cenrer " for Ihe City of Spokvne Valley. The purposes of
creating a Spokane Yalley City Center are:
1. Create an identifrable city center that is a social and econornic focus of the Cily;
2. Strettgthen the City overall by providing for long-term growth in emplayment and
housing;
3. Promote housing opportunities close to employme»t antl services;
4. Develop land use patterns 117at support the development of a more exten.sive
regional transportation system, whatever the ultimote confrguration may be;
S. Reduce dependency on cnitomobiles;
6 Consume le.rs land with urban development;
~ Ordinance 09-P-?~*** Page 3 of 17
Mcuimize the ptiblic inveslmenl in iifrUStructure ctitd services:
b'. Provide a central gathering place for !he community►; and
9. Improve the qrialitv of dc'sigm fur develnpnrent rhrorcRhorit the Citti~
7here are several reusu»s wjry u defittahle, vitul C'ity (.'enler is intportanl tu Spokane
Vallev's future. These inchide:
1. The development of u more intensive, multi-use city center is u natural step in
.Spokane Valley's eVVlution. Most neiv tirban areas start ou1 as bedroom
communities. Retail arrd commercial uses then develop to serve the new
residential population. Office rntd industrial acttvities next begin to locate at key
transportation crossroads, adding jobs and strengthening the employment base.
Spokane Valley has experienced these evolutionary phases arrd is now ready for
a defined City Center.
2. Economic Develnpmen[ - Spokane Yalley has an opporluniry to transform itself
.from an essentivJly residential communily with retail and service based economy
to a sub-regional economic center wilh cm expcmded, more diverse employment
buse.
3. Community Supporl - A survey of Spokane Valley area citizeas prior to
incorporaliat overwhelmingly indicated that the lack of identifrable "downtown "
trrtd a commurtity gathering place was vf concern to a majority of respondents.
Conrmtmity support was tested again when the city cnnducted a statistically valid
survey in !he spring of 2004. The sirpport to create a City Center was reiterated
throughout the community meetings held during the development of the
comprehensrve plan and the city's informal community survey. A discussion of
llte resrlll.s of ttre city'.c .survev IS lI?CIlICiPII ltl S'ection 2.10.
fiollowing could he componenls ojflre Citv ('enter:
7he
1. Location: Generally located along the SpraguelAppleway corridor.
Z. .Size: Between 300 and 400 acres in size.
3. Streets: New streels could be added at every 200 to 400 feet to create an internal
grid street system to provide an urban atmosphere.
4. On-street parking would be provided on internal grid streets.
5. Ground,floor relail nn both side.s of streets.
6. 13uilding out to the edge of the right-of-way and include wide sidewalks to
eircourage a lively street .scerte.
Qfflce/Employment uses provided in high visibility location.s with adeguate
parking cmd adjacent to pleasarrt surroundings such as open space, retail shops
rnid services.
8. Multi family housing that is safe, secure, and Ivcated so that it is buffered from
traffic noise rnrd provides a pedestrian friendly streetscape with connections to
parks, schools, shnppnrg, services and tramtiit.
~ Ordinance 09-41-}*** Page 4 of 17
~I
I
9. C'ivic•puhllc• a,~?s .suc•lr cr.r C11►' IICIII, C'Ul71Il11Ul!!j' jJbraiy, pCIjurmittg urts c•ertter.
city center pcrrk green space or other public trses 17in1 xrrndd atlrncl penple to
downrowrr over cm extended porlinn of the daY.
Urhel' CJIQI'Ut'tC'l'1S'l1CS UJ l{l!S lUlllf llJf.' .S'Cetturiv Iitclude 1f1E''6110ti1'lllg.'
1. "Auto-Rosti, " Overlay - 77ie city has several new ati1o deulershrp.s !uccrted ulm;: ~
Snrague Avenue. The mcjority of these dealerships are lacated between Argoirj,
Road and Thiermcm Rnad Two dealerships are localed just west of Dartmo:lr
Rond, near the U-City Mall. New car dealerships provide the city x-itli
substantial sales tax revenue on one hcmd, on the other harrd auto dealerships
cari 1iaue a significant vLsilal impact on a community rnrd hm~e somewhat urrique
jleeds related to developrnent strnrdards, such as sigriage and street frontage
Icurdscaping. This scenario recog»izes these circunistances and designQtes the
areas identoed above appropriately, and prorides polic>> direction for the
implementing developmertt regulations.
_ Nfixed-use - this scenario suggests reducing the strip cammercial on S'prague
.4venue by marntarining Cvmmimity Cummercial zoning only at major
intersections such as Pines, F.vergreen and Sullivaa Road.s. At•eas in betweeil
tflese commercial "nodes " woaild be designuted as Corridor M`ured-use or svme
other appropriate de.rignation, which wocrJd encourage conversion of these
vacarrt andfnr dilapidated comnrercial areas inlo areas of ~~celemplnyme~rl,
1,1,~»tr<~l crlt~ 1.~ j~ec'i~tlh• ~•c~trrrl. . .
(.o111J11eI'Cl(1j DN51g)1(111U11.~
1. '1'I1e City ofSpokrme Yallc' v rA Ironte~ toseverul ntujur netiv (jtitotmobile clruler.SI11pS.
ifThile these land uses provide a pvsitive eeonomic impact on the cvmmunity, 1iiei,
c•cm also juive le.s.s posilive ia~paczs on the aesthetics of the comnrunitj~ Auto
clealership.s tvpically liave vast ureas of pavement to slore new cmd used vehicles
>or sale. 77iese land uses also have uniqlre requirement,s for /andscaping anci
.~ignage. Unlike mcmy commercial uses u►hose stock in trade is contairted within
u building, i1 is necessary far uuto dealership.s to jiave their vehicles clearl~!
i•isible frvm !he street. 7I1i.s »rakes truditional street side landreuping ~~-o?,.tistr,rg
(Jlaw growi,rg shrubs and hushes, and trees) not viublefor the.se uses.
An overlay desigrration is being suggested rather thrni a zoning district hecuriscr
rhe negatitle affect.r on the noyr-niitn denler ir.re,s in the areci will he llll/illltlzed
()r eliminnted
c. 5.3 Ci1y Cenrer
The itttent of C'SIQbl/Slllllg a Cit y C.'enter i» Spokune Y'alley is !o c•rcute a higher
(lensity, mixed-use designation where office, retail, government uses, and
,•esidential ttses vre concentrated. The City Center wilt also be loccrr(,cl r,t orrt,
the major httbs oJthe region's high capacity transit (HC7) systenr.
T he City Center encourages higher intensity !a»d uses. Traditionul city center.s
cire places where diverse office, retail, and government tcses are concentrated, ov
1t'E'il lls ('1111111'(!j (/JI(l CI17C fiaClll1'1C'.c, C07711)11!)Ilrl' .S('/'1'/L`(',t' (1Ild jlol/t'%Ili'. V(111oJ1t7IIl'.
',"L . I
mcrny cities are advucuting mi.Yed-use de►-eIUfJIIIE,'l71 1IJ Clly Cetrtel' COre ureus fir a
itumber of reason.s, including: Providing new housing, increasing !he range oj
housing choices, and reducing depe»dency o» the automobile by bringing work
places and residences into close proximity; Providing retail and service needs irt
clo.se proximity tu residential and enrployment cenlers; Improving feasibility of a
dc>velopment project. 7he proximity ojurban services makes housing projects
more desiruble cmd a nearby source of consunrers help make a commercial
project mvre viable.
3. Residents choose to live in higher density housing fvr a variety of reasons. Firsl,
higlrer density housing is more affordable than traditional single family housing.
Second, the convenience cmd proximity to work, needed services and cultural
activitres is very desirable for many people. Finally, mvny people find thart they
do not need a large, single fQntily detached hvuse. C"iven their lifestyle, lhey
appreciate the low niaintenance and sectrrity af higher density living. There is o
mutually supnortive relationship between higher density residential uses and
commercial and retail aclivities. The presence of housing the core area also
activates the streets in the city center, day and night.
4. Concentrating growth in a specifrc area also supports investment in public
infra.structure including the regional HCT systenr. Existing IvK, density
development does not generate stifficienl level.s of de»iand to optimize 1he return
on inveslment in transit. Promoting higher density uses within wulking cli.strnlce
of trrnmrit facilities wilJ improve the viability of this significanl infra.cmicture
invesfiient. Mvreover, cnncentrating the highest den.sity of develvpment in the
City Center, where a significrnit nrimber oJ jobs and residences will be within
walking distcmce of a transit station, helps reduce the dependency on the
autvmobile and improves pedestrian mobility. The Cify Center emphasues
pedestrian, bicycle, cmd lran.sit mobility bttt will not be unfriendly to the use of
automobiles.
5. The City Certler trrea will nlsn he the ce»tral Kathering Place.fnr the commrnrilv -
u place where !he
whole conrmunity
can congregute
crnd celebrate. - "
Accordingly, the
C'ity Center _ ! r
sllould include
~
a» outdoor square, park vr -
commons with ' -
l y.~ 1q r^
arnenilies sicch as
fotntlains, -
7
sculpture.c, and ,~~►+~--~-'j✓,~I~ - f ~i ~ - . -
unique
-
landscaprng. -
.
Other citi7c
nmenities or .
hiiildings
iircltiding cio~
hall or aperforming arts center coiild he grot~ped arotmd the core area square
( Ordinance 09-4=1=-~#** Page 6 uf 17
ur pan•k. T he ['i1 i• ctu•re»lh.
holds cm cmnua! Chrislmas
Tree Lighting Cerentony in
the area designated as the
City Cenler: Additional such
~
events throughout tjre year
will enhance the feeliilg vf
coninrriltitt! in Sf70ICQllc '
Valleti~.
- - - -
6 fin appropriute slreet nenvork
♦ \ ` , ~ ~ ~ , ± ~ . ~
is a critical component of the '
City Center. The cro-rerrt - -
network of collector streets 0 #W
and arterials, the disjointed '
grid, and lcrrge hlock srzes contribrite to a lock of identit_y in /I1E' Citv. Tl,t,
solulion is not necessarily to corrslruci wider streets. Streels become les.r
~icient as the number uf lanes i»creases. Building new streets versus widening
"xisting streets can be more cost effective, ' yieldc grenter cnpncitiy, rntd will hmv
ci more pnsitive impact on the City Center.
~ - f utomohiles are likel to contirrue as Q C lo~~~"~1 l~lll ~ ,
l I)lchJt' U 1!-[111S~JUl7U!lUll'c1!' I{Jc
foreseea6le fYtture. A comprehe►i.sive network of streets must be developed <o
:11 stribule this traff c and create more drivirtg choices. To the extent possible, tlrc,
City shorild connect streeis cmd construci new streets to form a tighter grii-1
.system wilhin Ihe City Center, especially in tlie core area, by negotiating neK,
public rights-of-way cmd building neH, streets. This "interconnectivity " serves to
,shorten and disPer.se trips, rn1d co»sequenllv reduc•e tremel on cwisting congestecl
crrterials.
S. f'ede,strian and hicycle ,ruability is a vitul pa,•1 of 1he fultire City Ce»Ier
trcrosportation system. Impruvements for pede.strians artd hicyclists shorilcl
stepport increases in transit services rnrd pramote the development o, f the Cin,
Center. As the street system es developed to betler accommodate the needs c?j
pedestrians arnd bictWi,st.r, nnchwork oj. fucilirie.c . fnr peuPln n» , fowt enrcl hikes
.should be established.
1. Peducing the size oj the stree[ gricl, intproving auto circulatiorr and creatirW
pedesirian linkages through Icrrger parcels is critical to establtsh walking
patterns that reduce dependency an the auto. As individuul sites are de.signed
cmd developed to be more pedeslrian friendly crnd improved pedestricm Jinkages
crre provided, the pedestrian .system will hcmdle an increasing shcve of lrips.
.SPecial street desigyi standards sho:dd be developed for the City Center. Speciul
.ctandards for extra-wide sidewalks (12 to 20 feel in width), pedestrian-scatc,
street lightitrg, and udditin»al amenities including benches, trash receplc,cle.v,
nnd landscaped corner treatments should be inclraled
10. Transforming the existing commercial core area into thc Pr•oposed Citl, C'elirer• is
crn ombitious tark. It requires a significant trcntsformation from a low-densih~,
automobile orienled, lurgely relail area, to u higher intensity, more pedestriarr
~ oriented Mixed-use area. Tjie City Center section of the Plan acknowledges that
the City Center will take some time to develop. The City can facilitate these
r.hcmge,r through n,series of sntnll steps taken viTer time. 77tiS 1S P.tipPClCIIIi, !rr« iJ
~ (-~rclir~~il~rc 00_
1',ir-;c 7 ()f I r
i
!he steps ure consistent with emerging economic, sociul und demographic trends.
As is the intent oJthis Plan, the phasing scencrrio presented here vccounls for the
timing of market projections ond future actions.
11. As noted ahove, the implementalion strotegy is keyed to projected trends and
regivnal plarrning goals. Iis form cmd character, as envisioned in this Plan, are
drvmatically different from cmything that now exists in the propused City Cenler
area. It will take some time for the development commurrity to redtrect its energy
and investments to produce development that respond.s to the direction oJ the
Plrnr. The demarrd for rrtore intense developn:errt opportunities in the City Center
is not forecasted within the next few years. In the meantime, the City should
discourage continued low-scale imTestment in this area since new developnrent
will take several years to be amortized, and will delcry the accomplishment of
preferred development. As regulrations are applied to modesr renovalioirs, it
shoirld be possible to gain some basic improvemenls. Nowever, lhe City should
not expect ftdl implementatiort of the vision for the City Genter :mtil major
property owners in the area are ready 10 1llstall long-term, majvr development
projects.
d. 2.5.5 Mixed-use
Corridor Mixed-use - Corridor Mixed-use is intended to enhance trcrvel optioris,
encouruge development of locally .serving commercial uses, mulli family apartments,
lodging cmd offrces along mujor transportation corridors identified on the
ComPrehensive Plan Land Use Map (Map 2.1). Corridor M'lxed-use recognizes the
liistorical low-intensitv, auto-deperulent development pattern, and focuses on a
pedestrian orientation with cm emphasis on aesthetics urrd design. The Corridor
:Llixecl-use designation is primarily used along Sprague Avenrle in order to space the
l7PCUS Cfe.51g11C1lCd C(lll]J)1PTClUJ.
e. 7 Urban Desigrt and Form
1. In ndditiun to f;uiding development, the Land Use chapter also gzcides the quality
C7)1CI character of the City's future development paltern through gvals and
pulicies related [o the form, fimction, and appearance of the brli11 environmerrt.
I hese priorities and implementation strategies, related to quality development,
serve and will continrre to serve as a busis fron: which to develop appropriate
implementalion measure.s.
2. The design of our urhrnt envirvnme»t has a sigrr ificant e,,{fect on community
identity. Well designed comrminities contribute to a hevlthful, safe and
srrstaina _hle envirortment that offers a variety of opporiunities for hou.sing urid
employment. An artractive and well plartned community is invaluable when
recruiting new business and industry to an arecz Some of the concepts
considered nrclude:
• Conrmuniry Qppearance, including signs and placement of utilities;
• Neighborhood considerations in the review of development projects;
• Integration and linkirrg of neighborhoods including bicycle cmd pedestrian
fQCll illL'S;
~ Ordinance 09-44-1-1*** Page 8 of 17
• The effect of traffic patterns and parking on neighborhood character;
• Encouragement of high guality development through the appropriate use of
planned unit developments; and
• Consideration for public art.
f. 2.7.1 Aesthetic Corridors
1. Aesthetic corridors are intended to protect the visual appeal of Spokane Valley
along major transportation routes entering and exiting the city. Aesthetic
corridors provide special design standards for aesthetics along major
transportation routes to help create a quality image of Spokcme Valley.
2. Another component of aesthetic corridors is the "gateways " into the city. There
are several entrances into the City of Spokane Valley along major transportation
corridors, including Sprague Avenue, Trent Avenue, State Route 27 and a
nur,zber of interchanges on Interstate 90. Design elements and landscaping
treatments should denote a sense of arrival into the City, a neighborhood or
special area such as the city center.
g. 2.9 The Land Use/Transportation Connection
2.9.1 Street Connectivity - Street design can have a signiftcant impact on comrrrunity
development. It is important that neighborhoods be connected is such a manner that
cars, bicycles and pedestrians can pass with ease fi-om one neighborhood to an
adjacent neighborhood via collectors and arterials. Sucli a pattern promotes a sense
of community.
All new developments should give .special consideration to emergency access r•outes.
h. 2.11 Goals and Policies
COMI~ERCIAL
Goal
LUG-3 Transform various commercial business areas into vital, attractive, easily
accessible mixed use areas that appeal to investors, consumers and
residents and enhance the comrnunity image and economic vitality.
Policies
L UP-3.1 E ncourage transformation of Spragzce Avenare Regional/ Community
Commercial corridor into a quality mixed-use retail area. Retail
development along the corridor, exclusive of the City Center, should be
concentrated at arterial intersections and designed to integrate auto,
pedestrian, and transit circulation. Integration of public amenities and
open space into retail and office development should also be encoarraged.
LUP-3.2 Encouf-age large bulk retailers to locate in the designated Regional
Commercial nodes around arterial intersections.
Goal
LUG-S Identify appropriate locations for the Auto Row Overlay designation.
Policies
~ Ordinance 09-94-3*** Page 9 of 17
LUI'-5.1 Identify other appropriate automobile related uses withiri the Auto Row ,
Overlay designation that are cornplementary to azctomobile dealerships. LUP-5.2 Develop appropriate development standards for permitted uses within the
Auto Row Overlay designated area.
CITY CENT.ER
Goal
LUG-6 Create an identifiable City Center that serves as the social, cultzcral, and
economic focus of the City of Spokane Valley.
Policies
LUP-61 Define a City Center with distinct boznTdaries, unigzre barilding types, and
special featur•es.
LUP-62 Strengthen existing connections of the City Center area to the region's
high capacity transit system.
L UP-6.3 Focus on improving the existing character and image of the City Center
area through appropriate developrnent regulations and design standards.
LUP-64 Develop land use regulations that allow higher intensity development in the
City Center including, but not limited to, taller buildings, increased floor
area ratios (FAP) and permitted uses. ,
LUP-65 Coordinate with urban service providers to ensure szifficient capacity is
available for anticipated development.
LUI'-66 Allow for a variety of uses and mixed-use development within buildings or
complexes. Enszo•e that mixed-use development complements and
enhances the character of the surrounding residential and commercial
area.
LUP-6 7 The City .should altivays consider City Center sites regarding potential
civic and cultural uses the City develops, such a.s a City Hall.
LrTP-68 Provide incentives to attract cultural and civic uses to the City Center
over which the City does not have direct control, such as libraries or
recreation facilities.
LUP-69Develop land use regulations that encourage higher density residential uses
on the periphery of the City Center area in close proxirrlity to high
capacity transit. High density housing should be accompanied by
residentially oriented retail and service uses.
LUP-6.10 Provide amenities such as comrnunity services, parks and public spaces to
meet the residential needs in the City Center.
L UP-6 11 Provide an effective transition between the periphery of the City Center
and nearby lower density residential development.
Goal
~ Ord inance 09-04-3* Page 10 of 17
,LUG-7 Provide a balanced tj-ansportation network that accornmodates public
transportation, high occupancy vehicles, pedestrians, bicyclists,
automobiles and integrated parking.
Policies
LUP-7.1 bnprove traffic circulation around and through the City Center by
extending the street network and creating smaller blocks.
LUP-7.2 Encourage pedestrian and bicycle circulation by providing public
sidewalks, street trees, street fzrnituf-e and other amenities.
LUP-7.3 Reqarire clear and safe pedestrian paths to enhance the pedestricm
rzetwork
LUI'-7.4 Connect the main entry of buildings to public sidewalks by an
identifrable walkway.
L UP-7.5 Allow for on-street parking on the internal City Center street network.
LUP-7.6 Encourage transit use by irnproving pedestrian and bicycle linkages to
the existing and fiiture transit system.
M'lxed-use
Goal
L UG-9 Encourage the development of 111'rxed-use areas that foster community
identity and are designed to support pedestrian, bicycle and regional
l7'QY1SlI.
Policies
L UI'-9.1 The characteristics of a Mfxed-use area should incl ude:
• Housing and employment densities to support regional transit service;
• Public transit connections;
• Safe, attractive tran.sit stops and pedestrian and bicycle ways;
•Buildirrgs that front on wide sidetivalks with attractive landscaping,
henches and frequent bzrs stops;
• Multi-story buildings oriented to the street rather than parking lots;
arrd
• Parking space located behind or to the side of bacilding.s or in parking
sCructures.
L UP-9.2 The mix of land uses allowed in either the Corridor Mixed-use or Mixed-
use Center designation should include:
• A variety of housing types including apartments, condominiums, town
houses, two family and single family dwellings on small lots;
• A full range of retail good.s and services including grocery stores,
theaters/entertainment, restaurants, personal services and specialty
shops;
~ Ordinance 09-&1-3*** Page 11 of 17
• Public/guasi public uses and/or open space;
• Professional Office and other employmerrt oriented uses; and
• Commercial trses that reguire large land areas but have low
employment density and are auto-dependunt, such as lumber yards,
plant nurseries, warehouses, and auto dealerships, should be
pYOhibited from either 1V1ixed-use category.
Urban Design and Form Goals & Policies
GoaLs
LUG-14 Improve the appearance and function of the built e»vironment.
Policies
LUI'-14.1 Use performance and community design standards to maintain
neighbor•hood character, achieve a greater range of housing options,
and to create attractive and desirable commercial and office
developments.
LUP-14.2 Adopt specific regulations for desig-nated aesthetic corridors that:
• Provide incentives for aesthetic design;
• Require landscaping buffers adjacent to roadways;
• Limat sign height and .size;
• Provide performance standaYds to adequately screen intensive land '
uses that have exterior clutter such as outdoor storage, exterior heavy
egui.pment and/or exterior fabrication/assembly.
• Prohibit off-premise signage and billboat•ds.
Land Use/Tf•arrspof•lalion Conneclion Goals & Policies
Goal
LUG-16 Provide a street system that connects neighborhoods.
Policies
LUP-161 Encourage new developments, including multifamily pYOjects, to be
arranged in a pattej•n of connecting streets and blocks to allow people to
get around easily by foot, bicycle, bus or car.
i. 10.3 Neighborhood Goals & Policies
Goal
NG-2 Preserve and protect the character of Spokane Valley's residential
neighborhoods.
Policies
I Ordinance 09-84-3*** Page 12 of 17
N1'-2.1 Maintain urrd proFect the chtrracrer of e.vr`sting and f`r~rlure resid'entral
neighbor°lioc,d's through the d'eile1oprrrepir and errforeemeri1 of t~ic Ciiv;s land
use regulatin~~v andjotrtlplarrrzang.
NP-2.2 Review crrad revise a.s necessaryr ex1sling lLInU u,l~ ~egulL1tiUIis to, caccessor),
d}i,ellrng unals, and in-fi1l d'ev~loprrrent.
NP-2.6 Esiabltsh appr•vpriate destgn guicleltraes ivith br,f,fer zorres and trcnistfaan
requirerMen~s ta prvtect re.sidentiaI rre;ghborhoods from ir~~ompatibk Tand
uses crrid adverse iir7pacts c.z.ssociated with arter-rals, ~'i°eeway's and rail
carridors.
Gocr1' ~
j 'YG-3 Errcoz,rrage neigliborliaod/szib-area p1artriing for commereral, indristrlc~l arzc1
mi:red use properties to errlrance 1he qurrlity, vibrt~cy ruad chrn-crcter of
ex%stxng deveIopmerr1. ~
Pcalicies
Arl'-3.1 Fstablish regulation.s and identi yporeii1tal irrcentives t~jal encourage mttftr-
use areas that in1egrate cr braad range of appropricrte and compatibTt-, 1cmd
u.se activr`ties, arad encourage t1ze development rrrrd redevelopnient of lcrnd rrr
can ~'ormc~rrce ~reth the ~'~~C~'~'. ~
NP-3.3 .Lrrc•ourcrge conirrrercicrl c~evelopmen1 that is devr"gne,d mid .scaled r'ti cr rricanrier '
thCrt r`s conratible ia=ith srrrrioitrrding rrerghborhonds.
6. The City of Spokane VaIley has provicicd nutice arid engaged in a public process to '
ensure ci~~ C'r` 36.7f~A~..035, RC''U~I~' 36,?~DA.130 and 1tC'V~'
p~r~i~i P~fic~~ ~ trr~t~ant ~t~ ~
36.70A,1.40. Tfie specific public rneetings are set fortrth be1ow. The notice provided and
meetirMgs identified constitute early and continuous publac participatton in the
dcvelopment and adoption of the Subarea Flan and arriendment to t1,e Comprehensive
Piain arid 1''Iap~; T~~,~~~x~~~~~--~-:
Na~~ h . eVeI0-pf'}Ietit
y
~ Ordinance 09-4-~q*** Page 43 of 17
MEETING TYPE (i.e.
DATE city council, planning LOCATION TOPIC
commission, etc)
7/ 19/2006 ~ I'ocus Group Meetings ~ Center Place ~ Plan concepts
7/2012006 ~ Core Team Meeting ~ Center Place ~ Focus Group Meetings, City Center
9/ 13/2U06 ~ Community Worl:shop ~ Decades N City Center Concept
9/ 14/200f ~ Core Team Meeting ~ City Hall ~ City Center update
Joint
9/14/2006 CounciUCommission City Hall Plan update, City Center concept
Meeting
9/23/2006 ~ Valleyfest N Mirabeau Park ~ Plan overview
10/2I2006 ~ Core Team Meeting ~ CenterPlace N Land Use Patterns
10/10/2006 ~ Rotary Meeting ~ Mirabesu Hotel ~ Plan overview by the Mayor
Valley Business Fire District #l plan overview b the Ma or
10/11/2006 Association Admin Office y y
10/ 1 l/2U06 ~ Community Workshop ~ Decades ~ Centers and Segments, Land Use Patterns
1 1/30/2046 Auto Row Focus Grau City Hall, second ~nd use in Aulo Row
P Floor
1 1130/2006. ~ Community Workshop ~ Decades ~ Transportation I-Iands On
12/1/2006 ~ Core Team Meeting ~ Center Placc ~
12/13/2406 Spokane Valley Fire District #8 Plan update by Scott Kuhta
Business Association
1/ l 612007 Core Team Meeting C'rY Hal l, second Community Workshop
floor
1/ 16J2007 ~ Community Workshop ~ Decades ~ Circulation Pattems
2/512007 WSU Architect Corridor discussion
Studcnts
2/9/2007 APA Brown Bag CenterPlace Corridor discussion
Luncheon
Joint City
Council/Planning CenterPlace Study Sessio❑ presentation of complete
3/I/2007 Commission Study recommendation
Session
3/5/2007 ~ WSDOT Pcesentaiion Transportation recommendations
3/6/2007 Chamber Luncheon Percy's Cafe Complcte recommendation of comdor plan
Americana
Air in
October Rich Munson and Scott Kuhta were both
2007 and Comcast Local Edition City Center/ SARP interview for Comcast Local Edicion for airing
November on CTtN Headline news.
2007
City Council special Michael Freedman present possible Master
l Of2/2007 City Ha11 Plan update to include the Library on the west
meeting side of University
10/16/2007 ~ Kiwanis Meeting ~ Sheri's Restaurant ~ Scott Kuhta, presentation of the plan
l 1/20/2007 Joint CC/PC meeting City Hall Present the public hearing draft of the sub-area
Qlan
12/6/2007 Spokane Greater percy's Cafe Present Subarea Plan to Chamber members
Chamber of Commerce .
~ Ordinance 09-0-1 : Page 14 oF 17
1/ 18/2U08 lleveloper's Forum Council Chambers Lducation regarding re~;ulatiuns o(' Subarea
plan
Community Education C,ducation regarding regulations of Subarea
1/23/2008 ~yoricshop Council Chambcrs ~lan
2/14/2008 Open House Council Chambcrs Open discussion answer questions regarding
regulatiuns of Subarea
Planning Commission Presentation of regulations and education of
2/14/2008 meeting/ Community Counci] Chambers regulations negarding Subarea plan
Education Workshop
Joint City Councit, ~ Presentation by Michael Freedman and Troy
2J19/2008 Planning Commission Council Chambers Russ regarding new SRTC model figures -
Meeting ~ transportation and Book tii
,
2/27/2008 planning Commission Council Chambers Review of the Subarea plan in preparation for I
Study Session Public Hearing ,
3/I3/2008 Planning commission Council Chambers Public Hearing
Public Hearing 1
3/20/2008 planning Commission Council Chambers Con't Public Hearing
Pubtic Hearing
~/27/200$ ~ Planning Commission ~ Council Chambers ~ Deliberations
1/1012008 ~ Planning Commission ~ Council Chambers ~ I)eliberations
1/17/2008 ~ Planning Commission ~ Council Chambers ~ Deiiberations
tYl4/2008 ~ Ptanning Commission ~ Council Ghambers ~ Deliberations
5/1/2008 ~ Planning Commission ~ Council Chambers ~ Delibcrations
5/22/2008 ~ Planning Cammission ~ Council Chambers ~ Deliberations
, 6/5/2008 Planning Commission ( Council Chambers ~ Deliberations ~
6/12/2008 Planning Commission ~ Council Chambers ~ Deliberations
6/2612008 ) Plannins Commission ~ Council Chambers ~ Deliberations
7/29/2008 City Council Public ~ CenterPlace Public Hearing
Hearing
~
+ 8/19/2008 City Council Public CenterPlace Pubiic Hearim-,
Hearing .
~ 8126/2U08 ~
~ City Counci! ~ Cauncil Chambers Deiiberations
9I2/2008 i City Council ~ Gouncil Chambers Dclibcrations
; 9/9I2008 City Council Council Chambers ~ Deliberations I
~ 9/23/2008 Cit}► Council Council Ghambers ~ Deliberatians ~
~ 9/30/2008 ( City Council ~ Council Chambers ~ Detiberntions 10/21/2008 ( City Council ~ Council Chambers ~ Deliberations I
10/28/2008 ~ Cit_y Council ~ Council Chambers ~ Deliberations
12/2/2008 ~ City Counci! ~ Council Chambers ~ Delibcrations
~ 12/16/2008 ~ City Councit ( Councif Chambers ~ Deliberations
12/30/2048 ~ City Council ~ Council Chambers ~ Deliberations
1/6r2009 ~ City Council ~ Council Chambers ~ Deliberations I
~ 1/12/2009 ~ City Counci! ~ Council Chambers ~ Deliberations { 1/13/2009 ~ City Council ~ Council Chambers ~ Deliberations
I 1/26/2409 City Cauncil ) Council Chambers ~ Dcliberations
~ 213/2009 City Council ~ Council Chambers ~ Deliberalions ~
2/24/2009 ~ City Council ( Council Chambers ~ Deliberations
3/3/2009 ~ City Council ~ Council Chambers ~ Deliberations
3/2412009 ~ C'iiy Council ~ Council (~hambers ~ Delibcr-ations
~ C)r~lin.~n~•~ ;-.Y >
F'a,t 1 ~ c~f I ~
4/2 $/2009 City Council Puhlic CenterNlace Public fiearin~
Hearing
~
5l5/2009 ~ City Councii ~ Council Chambers ~ SARP Discussion
5/19/2009 ( Ciiy Council ~ Council Chambers ~ Deliberatians
5/26/2009 ~ City Council ~ Council Chambers ~ Deliberations
7. The Subarea Plnn and amendment to the Comprehensive Plan and Map have beet)
provided to the Communitv Trade and Economic Development Department peir;uant to
RCtI' ;E.70A. i OG mI i:intrirv-2-3. '00S.
I li~: L.itV C.:Ou1161 c>l' the C;itti 01Spukanc Vallev iinci; tliat the properciLS within the
Subarea Plan are experiencin~ nificAnt disinvcstment, restiltinQ in Rln(fcr maintainecj
-:tructures and low rent navinj-z properties.
0. I'he Citv Council of the Citv of Spokane Vallev. in order to promote economic
develoQment in the identified subarea and to ensure the timely and consistent epplication
of the Subarea Plan and further to ensure compliance with all provisions of RCW
)6.70A.130 herebv declares an emergencv,and finds that the immediate amendment to
the Comprehensive Plan and Map is necessarv to protect public health, safet", and welfare
l►f ils, CIt17E'!ls of Spokane Vallcv.
1(). 1'hc; C:omprehc:nsi%-e Plan and Map Ainencirz7<«t is tiiacjc punuant to and
consistent with the provisions of RCW 36.70A.130.
-1_1. The City of Spokane Valley has complied with Uie reyuirc:ments of RCW 43.21(;.
specifically by using the integrated SEPA process pursuant to SEPA rules, (WAC 197-
I1-210, 2-20. 228. 230. 232 and 235}. 'I'he ciociimcnts at7ii datcs of is,uancc are as
f i0llows:
.•1cloptet1 exi;tir~~ cnvironitienial doc:unncnt (llr:itt attd }~inal I:1S preparc:cl fi►r
Spokane VaUey Comp Nlan), signed January 18, 2008.
h. lssued Draft Supplemental Environmental Impact State (DSEIS) on January 18.
2008.
c. Issued Addendum to the DSE[S on May 20, 2008, to incorporate updatecl
tmnsportation analysis.
cl. isstied Final Suplilemental Fnvirc,nmental lmpaci Ctatement (FS1,IS) e,n 11111C i<),
2009.
tj 2. As part of its review and delihcraiion•, adoption uf'1hc tiuharca Nlan and amendment to~
the Comprzhensive Pian and Map, the City C'otrncil has reviewed the duCunleniti iiled tior
record, "hirh are on file with thc C'itv C'lerl:.
~ r 13. _'I he aduption uf' this vnendment tc> the Compretieiisivr; Plan <Ulid Map is
necessary to proteci ihe health, safety, and welfare of the general Puhiic ancl the
environment.
14. The umendment of the Comprehensive Plan and Man ancl tllc ac1option of thc° Suh,area
Plan is consititent wiih 5VIN'tC 19.10.010, 020.
~ Or~linance 09-~: ! I'a~e lfi o1 17
Sectioo 2: Amendment to Comprehensive Plan and Mao. The City of Spokane Valley '
Comprehensive Plan and Map is herby amended in the manner set forth in Exhibit A, attached
hereto and by the reference incorporated herein.
Section 3: Severabilitv. If any section, sentence, clause or phrase of this Ordinance should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
constitutionality shall not affect the validity or constitutionality of any other section, clause or
phrase of this Ordinance.
Section 4: Effective date. This Ordinance shall be in full force and effect on the ]S` day of
October, 2009.
Passed by the City Council this ] 6th day of June, 2009.
ATTEST:
Richard Munson, Mayor
Christine Bainbridge, City Clerk
Approved As To Form:
Office of tbe City Attorney
Date of Publication:
Effective Date: October 1, 2009
~ Ordinance 09-84-3*** Page 17 of 17
. CITY OF S~OKANE VALLEY
- Request for Council Actian
Meeting I~at~e: 09-(~8-09 City 1Vlanager Srgn-aff:
Item: Check al1 that spply. ❑consent ❑ ald business ED new business [D public hearing
❑ information El admin. repart ❑ gending legislation
AGENDA ITEIVI 'I'YTLE: Dra.ft Resoiution 09-012 Aanending Resalution 07-420, Governance
Coordination 11flanua!
PREVIOUS C[7UNCIL ACTIC1N TAIMN: Council generally reviews the Ciovernance Coordination
Manual annually to determin,e if there is a~eed ta mak,e any changes, and the last review was in 2007.
This docurnent in redline farm, contaflns updates, amendrnents, and carrections for Council review and
discussion. Cou.ncil reviewed the dacu.ment and discussed proposed chairiges at the Septetnber 2009 Cauncil
meeting
REC[)M3HNDED ACTYON OR MQT~ON: Motion -tn approve Resalutian 09-412 arriending
Resolution 07-020, Governance Coordination 1V1anua1.
Bi]~~ET1FIlNANCTAL IMPACTS:
STAFFlCO[TNCIL ~ONTAC'T: City Attarney Mike Corinelly
ATTACIiMINTS Governance Coordination Nf anual, redline and cIean versions
DRAFT CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
RESOLUTION NO. 09-012
A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, REPEALING AND REPLACING THE COMPREHENSIVE COLLECTION OF
MEETING RULES, COORDINATION PROCEDURES, AND ADNLINISTRATIVE PUBLIC
SEA1tING PROCEDURES, OTHERWISE KNOWN AS THE "GOVERNANCE
COORDINATION MANUAL."
WHEREAS, the City Council acknowledges that all Council meetings must be open to the public; and
WHEREAS, such meetings should be responsive to the public and carried out efficiently and uniformly
to promote public participation; and
WHEREAS, written rules of procedure best assure an atmosphere conducive to said efficiency and
uniformity and help assure that no member of the Council or public will be embarrassed in the exercise
of his or her right of free expression; and
WHEREAS, the rules and procedures adopted by the Council need to be amended from time to time.
NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County,
Washington, as follows:
Section 1. On May 13, 2003, Council adopted Resolution 03-028, establishing rules and procedures for
conducting public hearings and meetings, including the May 13, 2003 "City of Spokane Valley
Governance Coordination Manual."
Section 2. On May 25, 2004, Council adopted Resolution 04-013, repealing and replacing the previously
adopted City of Spokane Valley Governance Coordination Manual of May 13, 2003.
Section 3. On September 13, 2005, Council adopted Resolution 05-021, repealing and replacing the
previously adopted City of Spokane Valley Governance Coordination Manual of May 25, 2004.
Section 4. On November 14, 2006, Council adopted Resolution 06-022 repealing and replacing the
previously adopted City of Spokane Valley Governance Coordination Manual of September 13, 2005.
Section 5. On December 11, 2007, Council adopted Resolution 07-020 repealing and replacing the
previously adopted City of Spokane Valley Governance Coordination Manual of November 14, 2006.
Section 6. The Council hereby repeals the "City of Spokane Valley Governance Coordination Manual"
dated December 11, 2007 and replaces it with the "City of Spokane Valley Governance Coordination
Manual" dated September 8, 2009, which is attached to this Resolution as Attachment A, and which is
incorporated herein by reference.
Section 7. Ef.fective Date. This Resolution shall be in full force and effective upon adoption.
Resolution 09-012 Governance Manual Page 1 of 2
DRAFT
Adopted this day of )2009.
City of Spokane Valley
ATTEST:
- Richard Munson, Mayor
Christine Bainbridge, City Clerk
Approved as to Form:
Office of the City Attorney
Resolution 09-012 Governance Manual Page 2 of 2
o ne
Val e V
Governance Coordination
Manual
Resolution 09-0128~-~8 Attachment A
A Comprehensive Collection of Meeting Rules,
Coordination Procedures, Administrative Public
Hearing Procedures, and Applicable References from
the Revised Code of Washington
Adopted . 200°j'eee-„beM
Resolution 03-028 adoptcd 5-13-2003, replaced by
Resolution 04-013 adopted 5-25-2004, replaced by
Resolution 05-021 adopted 9-13-2005, replaced by
Resolution 06-022 adapted 11-14-2006, replaced by
Resolution 07-020, adopted 12-11-2007 t„~pr laced bv
g45Olt1L1pA 09-011 8(jQptCd
Guvernance Manual 1
TABLE OF CONTE,tiTS
ARTICLE 1- COUNCIL MEET .INGS .I
1.01.1 Council Meetings - Time and Locarion T
1.01.2 Council Mectings - Optn to the Public 4
1.02 Election of OfiSccrs 4
1.03 Prcsiding Officer ;
1.04 Mayor/Council Cvrrespondencx .
1.05 Quorum ~
1.06 Attcndance, Excuscd Absences
1.07 Special Council Mxtings
1.08 Council M$terial
1.09 Council Packets
1.10 Cauncil Mceting Agenda / Consent Agenda / Amendcd Agendas .
1.11 Approaching the Dais
1.12 Study Scssians and Worl:shops .
1.13 Council Trarcl Pravisioas
1.14 Telephone Tree
1.15 "Three Touch Principle"
1.16 City Managtr b
1.17 City Clerk - Minutes - Public Information Access 8
1.18 City StaPF-Attendance at Meetings 8
ARTICLE Z- DUTIES AND PRIVILEGES OF MEMBERS M..... NN... N..... M..... NM. N......... M.... M...........1... 9
2.01 Respect and Decorum .............................................................................................................9
2.01 A Fomis of Address 9
2.02 Seating Arrangemmt 9
2.03 Dissrnu and Pmtests 9
2.04 FiUing Council Vacancies 9
ARTICLE 3 • COUNCIL PROCEDURES ..9
3.01 Rules of Otder 9
3.02 Motions and Discussion .......................................................................................................10
3.03 Ordcr of Business (including Executive Scssions) ...............................................................10
3.04 Adjouinment Due to Emergency or Disruption 12
3.05 Permission Required to Address the Council .......................................................................12
3.06 Voting and Teldvideo Conferencing ...................................................................................12
3.07 Enacted Ordinances, Resoluiions and Motions ....................................................................14
3.08 Ordinanccs ............................................................................................................................14
3.09. Rcsolutions ...........................................................................................................................15
3.10 Rcconsidcration ....................................................................................................................15
3.11 Legislative Process, Preparation, Introduetion and Flow of Ordinances, Resolutions and
Motions ................................................................................................................................15
3.12 CompIaints and Suggestions to Council ...............................................................................16
3.13 Photographs, Motion Pictures, V ideo Tape Permission Required for Ariificial
Ulumination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...16
~
Govcrnaaoe Manual 2
TABLE OF CC1NTEN'] S, Cnntinued
1'i11TI4LLr 4 - CL/MA1.1 JI 1 GG!7, 1)V:"~IWS & 4OM!7I1SW7IO:7i1 w....a........s...a4ra4ssWFr.sts..s*a»en.fa:.ss.ra. mssr 16
4.{}1 CQI11II711tee5 16
4.02 Cauneil Relatians with Boards, Cominissivns and Council Citizen Advisory Bodies .,17
ARTICI.fE 5 - RELA'['I(lNS WI1FH CITY Nf.4N4,GER & A.D-NiLNlSTRATIClN 17
..........................................................................17
5.01 Role ofthe City Mana~,er
5.02 Acminist.rat:ive Interfarence by Cnuncilmernbers......................... 18
5.02. 1 InCorrma1 Communicar.ions Encauiraged............ ~ 18
5.03 Administrative CompUnts N'Iade Directlv tv Eadividuual Councilrnem'be-rs 18
5.04 4eiministrative CompCamts -.`Best F'racticc°,.,.......... .............................................o.......,.... 18
A14 i Si.LJ'.r'k7 - i L1BLIC ,51FKA111714..'I' F.RO4~DUR.[ir7 ...........................,....,•...•r.•ea.fw.•..i..twa..r.+i;acy.i.ris...asisa~ 18
6,00 "Fypcs ofPublic Hearings .................................................e.o.....,..,........................................ 1$
6.01 Legaslatitre Public flearing ..19
6.02 Quasi-Judicial Public I°iearing 2Q
1, Specific Statutory Paovisioiis ?0
2. Actians/Proceduxes far Quasi-Judicial Public Hesring . 24
3. Public Hearing Farmst 21
4. Appearancc; of Fairness IIocCriae 22
6.0:3 Stte Spccific Carngrchensive Plan and ZQning Amendments (Rezones) 24
ARTICLE "i - USE OF Ri3I.ES 1F#!lAl.fin.Y.i.ta~~. . s..wlr.+a+..R.af..fle.fe4 a...yl.S\!YliYNIlYRfi.Flttt.iO.e1t4f1t9iVi#iB!l1.i5i!liifiRfkiffaVVi 25
7,01 P4tS'pC15e .....z ....................................................,.,.,.,..«,....,,..........,,...,.,,.,...,...-.........................e. 25
7.02 USC 26
7.03 Public Use ar Relsance Not Intended ......o 26
Exhibits and affachmcnts:
Exhibi:t A-1 Telcphonc Tree I►vfemo 27
Eathibit A-2 ?elcphone Tree fvr Cauncit f Menager ChW 28
Exliibit A-3 Parliamentarry Procedtsre at a Glance 29
Exhibit A-4 Ltg~slative Process F1ow C'hart....................... 30
Exhibit A-5 Comcnittee Scr-Licture and Rules 31
E?whibi4 A-6(1) Task Forcv'Towu Hafl Meetings ~'seueral Mode1.................... 33
Fxhibit A.-6(2) MuIti-Agency Coordination Task For+ce Ikaf~d~l,.,.~ :...,...,~,~...,....34
Exhibit A-7 Citiizen's `~ask Force Geacral. hrivdel Chart...,..... .a..a.a.ak..aaa{.i...ak.ita..a.iilFS..aa..xx. .,...35
E?t4ibit A-8 Revi~d Code of Wa..~}trngion, 35A.13, Cau~~ilfrianager Plaa ..........................36
Lxh€bit A-9 Amtnded Gen+eral Po1icy Resolutinn ofCnrc B~Iic& ..............,.....43
Crc7vcrrlancc N"Ianu31 ~
ARTICLE I - Cf]LlLNCii. MEETI1tiG5
1.01.1 Council I4tectiog - Time and Location. Ctnless otherwise spceified in a meetimq._no-tiwc-e. A:9
regular njeeurags of the City Gouncil shall be held at SUkime ViL11gy Gitv 1Jq11+Qounqit Chumb
.r. •,--e on Tuesdavs beginning at 6-00 p.rm `ime.end'.r~=:E,~~
8 f - ° • ~
I.01.2 Coun+efl Mcetings -Open to the Public. All meetings of the +Gfty° Cotuncil and of cammitt~e~
thereof sball be open co the publsc, except as pravided fc►r in RGW 42.30.1 10 ar RCW 42.30.140.
Councilmernbers %i1l notify appropriate staff of Councilmember's p4ans ta attend any of the
various outside public mectings hostcd by other organ iza.tions vr agencies; sv that notioe may te
published conc.eming such attcndance in arder not ta rask any rea1 or paceived violatian of the
+Dpen Pubifc Niwings Act.
1.02 Election of[?ffieers. Frocedures for clerting offcers $re as ivRows.
(a) Bicnnialty, at the frs€ meecing of the new Council, the membecs thereof shall choose a
pmsidirag o~fieerr from €heic number who sha!] have the title of:Mavor. In acldition to the
p+~wers c-oaferred upon himlher as Mayor, Wshe shall cantinue to have all the righls,
privileges and immunifies of a member of the Counci3. If a permanent vacancy cccius in
the vffice ofMayor, thc members of the Council at rheir nexi regutar meeting sshall scIect
a Mayor frcim their number for the unexpired term. Falfowing tkte eleccion of the Mayor,
there ~hali be an election for a Deputy° N-layor. 'I'he ttrin of il:e ?~~put-Mayc,r 01-a]l run
C{3tlc11Tre31t14' ,Mt.h that 4fthe WyOr. (RCW35A,13.0~-,m
(l.i) °~`he electian for I~~Iayrnr shall be cc~n~ductecf by the ~'it~• ~:i~:~~:_ i y~~; c. i i~° -;~r~. ~-.~1:° 4.i11
nomination, Each meaiber of the City Cciuncil sliall be pamitted to naminate one (1 A
person, and nomtination shail nvt re.guire a second. A norninee `vho wishes to decline the
nainination sha.ll so sCa.te at thai time. Nominations are then closed. The election far
Deptzty Mayor sball be conducted by the Mayor, and
manner prcduusly d~scribeti fvr the eIe#ian of the Mevm.
(c) Exccpt when there is only nne (1) nominee, elcc-tiaa shal,i b~, by -,vriueti bal!ca, k~a,~d;
ballot shall contaan the name of the Counrilmcmber who cast xt. The City C1erk sh:,]!
pub3icty announce thc results aF the election- Thcreafter, the C'ity Clzrk- shapl record
indiv"rduaE tieotes by rAUncilmembers in the minutes of the mecti.:: ~
In the ewent the Council is unable to agree on a Mayor by majority votc of mems
Mkvor shaIl be #emporajiiy filled by an Acting, Msyor. Tyes shall be resolved in a coutest by chance.
1he office of Acting Msyckr shiLt] be riiled by the Councilmember kvho just prevaous1y servecl as Depuzy
Mayor, or if such pe.wn is not a member of thc Council, the Counciimember with the next highest
seniarity. The Acting h"ayor and Acting Lfeputy Mayog shall continuc in office and "ercise such
aulthoritw ass is describ~d in RCW 35A.13 until the members of Ithe Council agTc.w ciri 1! N-tnvor. at ~,vhtchn
xime thc ralc of Acting Mayar and Acting Deputy Mayor sha11 cease and termim:::.
E,03 Presidiag [)fficer. 'rhe Mayor shall preside at meetings vfthe C'ouncif tiii:,i b4
head aFthc Gity fnr a3l ccresnar~aJ purpos+cs. The Mayor shafl havc no regulaur sdministrative or
executtve duties. In case of the hla}tcres alaseaace or temporarv disabilityF the L}eputy Mayor shall
act as Nlaycar during the consinuance of the absence. In cme of thc abscnca ar temp+arary inabilsty
of the Ma, ~r and Deput}, Ma}rar, an acting Mayoc Fro Tempora selectel by members of the
Cptuicil shaIl act ss Ma;a£or during the contimuancc of t.he abstnm, The Mayor, Ueputy Mayear
S, '•PrssAR.JIilq ?lSlt.}r" 745I1I'i
(an th'Le MayV`'s E1bs4nnRrir) oJ ~ayVr P.1o T4j~i -r4 ILF~frrtid LS! C s
tizn+.°-to-firit in tlyesc Rulc-, of Procedur4,.
~=...a~. . :r~-.~' ~
lAa ".1layorlCouncil Correspondence. Councilmc;mbers recognize that ui the CounciLMansgcr form
of government, the Mayor is recognized by community members as a point-of-contacK. To
facilitate full communicgtions, staff will work with the Mayor to circulaie to Councilmembers,
copies of emails and written correspondena dirceted to the Mayor regarding eity business. This
provision will not appiy to invitaiions for mayoral comments at various functions nor requests for
appointments nor other incidantal cantact betwcen citizens and the Office of the Mayor.
1.05 Qaorum. At aU mcctings of the Council, a majority of the Councilmembers who hold office
shall constitute a quorum for the vansaction of business. A lesser number may adjourn from
timc-to-time, provided that written notice of said adjournment be posted on the exterior Council
Chambcr doors per RCW 42.30.090. Council meetings adjoiuned under thc previous provision
shall be considercd regular meetings for all purposes. (RCW 35A.13.170, 35A 12.120)
1.06 Attendaace, Excused Absences. RCW 35A.12.460 providcs that a Councilmembcr shall forfeit
his/her office by failing to attend thrte consccutive regular maetings of the Council without being
excused by the Couacil. Members of the Council may be so excused by complying with this
section. The member shall contact the Presidiag Officer, City Clerk, or City Manager prior to the
meeting ar;d state the reason for his/her inability to attcnd the meeting. Following roll call, the
Presiding Officer shall inform the Council of the member's absence, a.nd inquire if there is a
motion to excuse the member. This motion shall be nondebatable. Upon passage of svch motian
by a majority of inembers present, the absent member shall be considered excused and the City
Clerk will make am appropriate notation in the minutes.
1.07 Special Council Meetings. Procedures for settiag a special meeting are as tollow•s:
(a) A special meeting may be called by the Mayor or any three (3) members of the Council.
(RCW 35A.13.170, 35A.12.110)
(b) Notice of the special meeting shall be prepared in wridng by the City Clerk. The notice
shall oontain the following information about the meeting: time, placc, and busincss to be
transactcd.
~ (c) The notice shall be delivered in persan, by regular or elcctronic maiL or personally to the
residence of each Councilmember, the City Manager, and the busincss office of each
local aewspaper, radio and television station which has on file a written request for notice
of special meetings. The noticx must be delivered at lcast twenty-four (24) hours priar to
che meeting.
(d) The notices provided in this sectian may be dispensed within the circumstances pmvided
by RCW 42.30.080, thai is: (1) As to any member who, at ar prior to the time the
meeting convcnes, files w7th the City Clcrk awritten waiver of notice, (2) As to sny
member who was actually present at the meeting at the time it convenes, and (3) ln the
event a special meeting is called to deal with an emcrgency involving injury or damage to
persons or property ar the tikelihood of such injury or damage, wheu time requirrments
of such nodce would make noticc impractical and increasc the likelihood of such injury
ur damage; or as otherwise provided by law.
1.08 Council Materiat. Cauncilmembers and aPfected staff should read the agenda material and ssk
clarification questions of appropriate staffprior to the Council meeting, when possible.
Govenance Manual 5
1.09 Counri0 Packets. Councirmcmbers shall pemnally pick up their agenda packets from the
individua1 mas1~oxe* prvvided by the City Clerk, unless othe~isc an-anged by the member or
fnther directed by Cou.ncil. Counc'slmernbers have the t~pTic~~ _vf accessing the€r Counci lpacket
vaa c~r's web~~t~ ~c~ pp,less necificd athcnvise thc Cicv Clerk will nt-pMFare a hazd co~,~
f r individua3 Counc: lmcmba D,.
ggen da Qack!g
1.10 Council Meeting AgendalCvASent A►genda. 3he Ciiy ~lerk, undcr the direction af the City
Manager in consultatian with the Presiding 4fflcer, shal1 a.trang~ a fist vf prupc~sed matters
according to the order of business azad prepare an agenda for c~e Cou.ncil. ,4fter the proposed
agenda has been rcviewed and agproved by thc; Mayor, the Fresidiag Officer sha16 bave the optivn
of adjusting the agenda as necessazy. A cany of tfie agenda and supporting rnaerials shaii twe
prepareci for Cotuycilmembers, the City MansgeF, and the media who have fi1ed a notificat.iran
request, on or before c~1ose ofbusiness on a Fr~day preceding a Tue,sday regulsr Council mcedng,
or at the c~~~~ of busitxess at ~east 24 haurs preceding a special Gouncil fneeting. Agendas msy
ie artYendel as reqwrecl, and expeditiously distribu2ed to Caiincil and appmgriate sWE
sEL-i, r. " :so-:.t~~ ' L _ . . , ~
,---z'f-r~E_^1~'~'t#~'~:~'~r'-s:t`~ CdIT7Ri{l1tttCbljf Akeedy sW4`d 4p
1.09 abmc
Requests far presentations #o be schechled an the fosmal agenda imply thak the prcscntation 'ss the
afficial business of the Cityr. and sugh rcqums should be submitted to t~~ rty C[erk ai leasst ftvc.
{S) davs pr'tvr to -the Upropriate council nieetin~. Pla}fing of video tapes, i~VD's. Powerpvannts,
or other cieLtrmnic_Rresentations shall be pre-s+creened by che f'residing Officer or d~esignee who
sha1l rule on the appropriattness of the materis1
The Prcsac#:ing C~fficer, three (3) Council=mbers, a majority of the Councifmerr}bers present, or I
the Csiy Manager mav introduce a new 'stem tc+ the agenda at a mecting.
(s) The City Managcr, iaa ec>nsultation -%ith the I'rcsiding ()fficer, shail place matters on th4
consent ageada which; (1) have been grevicrusly discussed by the Gouncifr or (2) based
on the infosmatxan de1ivered co members of the Counti1 by adminisLration can. bc
revaeweai by a Cowncilmember withaut -furtacr explanatioa; (3) are so routine, technicai
oT "hOl3S~keeJ}lnge, lI1 tl&111n [h~~ pa-Ssyitt tti`7thni:]t d1sGt,]5wiofil -s r1T f41 cstbtin~vicc
deemed in the bcst i.ntcrest of trie City,
(Ei') The proper Ciouncil motion on the c+on~~nt agAmda is a~, ioiio~~ s: "i 1:104appro~di cji titie
consent agenda." Th~s motion will have the effcet of moving to approve a11 items an th~
Coztsent Agcnda. Since apprc~val o#' any item on the conscnt agenda irnplies unsnimous
conseIIc, wny mctnber of the Couacil sha11 have t.hc right to remove aay item Smm thc
consent mgenda. Therefore, prior to tht ;•ote an the motion to approv+e the con5ent
agcnda, t~e Presidi.ng Officer sha11 inquire if any Councilmembcr xvishes an item to be
wfthdra"m from the consent agenda- If aay matter is witlideawn, the Presiding Officer
shall n1nct the itdIn afi an -,Irr►ronriaw p1ack nn tl~,~ nkvnda fi}r tk3e currertt or I twti*f
rn eeti
1.11 App1'ik8fih1IIj;, tIYL L'JiilS. 1:7fL!1I i-A :iudiill, fheS 1t~97~ .~~}4tkti~s~1~W io ti~L1F lai}iCiT-M4;c
to mak.e it clear to Staff, C'ouncil and the general public ance aCouncil meeting has been cafled
to order, stepping betwcen thc pudium and the dais wili not he alioived. This includcs, but is not
Emited tO, Nideo recording, still photagrapkv, tape reecardzng, aad ivrittet haradouts.
Appma"g tttc dais wiU nat be permi#W aftr ten minutes prior to the start ofthc ~~J commwt Icbz]. cmsi,serwcm of
#hether w kmp
?
Govaumce Nfanual 6
The Council reserves the right to invitc anyone fonward to be addressed at the dais.
1.12 Study Scssions and Workshops.
' ,
be-eortdueled-f-n`e~Ai4,=-s~ ruirs- The
purpose ot Study Sessionj-d6et=5stons Is to allow Councilmembers to be made Aware of
impeadiag business and aUow informal discussion of issues that might be acted on at a
future meeting. The purpose of Workshops is to aliow Couacilmembers to do coacentrated
preliminary work with administration on single subjects but time consumiag, compies
matten (i.e., budget, cocnplei legislation or reports, etc.). Wnrk$hops and Study Sessions
shall bc in a Icss formal settine, council may be seated other thaa at the dais, but shall not
~ discourage public observation. There will be no uRnblic comment at study
sessions although the Council may request participation in the same manner aa a regutar
Council meeting. The City Clerk, under the directioa ot the City Maaager, shall arrange a
~ Council study session or workshop a a++c*f::~ for the meetiag. The
shull, for each item, contain the disczcssion subject, the discussion leader, the activity and the
discussion goaJ. After the proposed agenda wo-k-4hvel 6as been approved by the Presiding
Officer, a copy of the aQenda and accomaanyine backQround materinls shall be prepared
for Councilmembers, the City Manager, and the press, on or before 4:30 p.m., one (1) day
before the Council study session or workshop. As stated in 1.09 above, Cauncilmembers have
the option of accessing thcir Council packet %i the itv's website, and unless nptified otherwise.
the Ci Glerk will n4I.prepare a hard copy aQenda racket for indkidual Councilmembers,
D4ring the Cortndi study sesslon or workshop, the discusslon leader should:
(a) Introduct the subject and give background informaiion;
(b) Identify the discussion goal;
(c) Act as facilitator to keep the discussion focused toward the goal; and
(d) Alert the Presiding Officer when it is appropriate to call for a consensus, motion or
official direction of the Couneil.
The rolc of the Presiding Officer is to facilitate Councilmembers engaged in free Dowing
discussion without the necessity of each councilmember being recognized by the presiding
officer. The Presiding Officer retains the option of assuming the function of the discussion leader
at any time in order to maintain decorurn and ensure all councilmembers have the opportuniry to
be heard, and to keep thc discussion properly focused.
1.13 Covncil Travel Provisions. This section is intended to provide guidance on the utilizaiion of the
Council budget for city busincss related travel expenses. The total allocation of travel fimding
budgeted for the Legislative Branch for the fiscal ycar W1II bC AQpOftIOACd (117) to each
Councilmember. 'Mesc monies may be used to defray expenscs for transportation, lodging, mcals
and incidental expenses incurred in the conduct of city business. Periodic updaied statements of
expenditures e da; will be provided lp_cach Councilmember by the Finance Department
Should a Councilmember ea.haust their apportionment of funds, that person will be
responsible for payment of any travel and related expenses or they may request a voluntary allocfziion
from another Councilmernber who has a balance in thcir ►ravel account.
Governttnce ktanusl 7
During the last six (6) months of a Councilmembcr's cucreat term of office, incurring City
busincss-related vavcl cxpenditures require the prior authorization of the Financc Committee,
except whcn such travel fulfills thc obligations of the Councilmember's service on statcwide ar
regional boards, commissions or task forces.
1.14 Telephone Tree. Ocxasionally there are very important ar emergency happenings in the
communiry where members of the Council should receivc briefings a4 quickly as possible. A
City Council telephone tra systcm has betn adopted by Council motion and is attached as
Exhibit A-1 & A-2.
1.15 "fhree Toueh Principie." Decision malters and citizens at ail levels of the City should have
adtquazc time to thoughtfully considcr the issues grior to final decisions. It is the inteat of the
Council tbat the Council and Administratioa s6all abide by the "T6ree touch princ[ple"
whenever possibla The following pmcedural guidelines are designed to avoid "surpriscs" to the
City Council, Citizens and Administrative personnel:
• Any request or proposal for adopting or changing publie poticy, Ordinances, Resolutions
or City Council Directives which will require a decision of the City Council, or
Administration, should "touch" thc Derision makers three separAte times. This
includts oral or written rtportS, "information anly" agenda itcros, or any combination
thercof. To facilitate the Council's stratcgc use of tegislative dme at its mcxting, staff
may satisfy the first touch by issuing an informational memorandum, unless the subject
matter is complex in nature. Quasi judiciel matters and any subject discussed in
executive sessions are exciuded from application of the "Three Touch Principle."
• It is recognized that - - ` decisio-i _~'d-not-1~e
Uunexpected circumstanecs may arise wherein observance of the "Three Touch
Principle" is impractical. Howevcr, when unusual circumstances arise which justify a
"first discussion" decision, the persons rtquesting the exgedited decision should also
c?cplain the timing circumstances. This Principle eaciudes staff reports and ather
general communicarions not requiring a Council decision.
1.16 City hipaager. "Ihe City Manager, as the chief executive officer and head of the-administrativc
branch of city government, or his/her designee, shall aitend all mcctings of thc City Council,
unless excused by the Presiding Offictr or Council. The City Manager shall be rcsponsible to the
Council for the proger administration of all affairs of the City. The City Manager shall
recommend for adoption by the Council such measures as helshe may dcem necessacy or
expedicnt; prcpare and submit to the Council such rrports as may be required by the body or as
the City Manager dcrms sdvisable to submit; keep the Cauncil fully advised as to the business of
the City; snd shall ceke part in the Council's discussion on all matters conceming the welfare of
thc City. . . . . . . , t-`:eGw
ar»n • avend _ . • . . Li I: ':2 T
~
admWsliral=(RCW 35A.13.b* Comment (cb3): nw 2" tme oi 1.16
.trcady manuiooa ~eer dcsiguoe° - d►is
1.17 City Clerk - Minutes - Pubiic laformanoa Access. Thc City Clcrk shall be ex-officio `dund=L
Clerk-of-the-Council and shall keep minutes 0.s required by law, and shall perform such othGr
duiies in the meeting as may be required by the Council, Presiding Officer, or City Manager. In
the absence of the City Clerk, the City Clerb: shall appoint a replaccment to act as
~ Clerk-of-the-Council. The Clerk-of-tho-Council shall keep cuinutes H•hich identi8My the general
I discussion of the issue and complete detail of the official action or consensus reached, if sny.
Whcn practical, and wilh the exccption of Execativt Sessians, the City Clerk shall audio record
I
Govemaave Manual 8
the proceedings of all City Council meetings, and shall keep and msike available an index of the
topics of each meeting which will facilitate location of the itcm in the eppropriate meeting
minutcs. Access to the audio rccardings shall be made reasonably available to any party who so
requests, nccording to City public informarion procedures.
1.18 City staff - Atteodance at Meetings. Attendance at meetings by City sta$ shall be at the
~ plcasure of the City Manager. It is the intent of the Council thet the i v Manager schedule
adequate administrarive support for the busincss si hand but also protect the productive capability
~ of Department Heads. Whm sound system or other monitoring capabiliries exist, the Cit
Manager may allow personnel to utilize productive time in their offices or other areas while
waiting for the specific itcm of business for which their appearance befon the Council is
necessary.
Et:d of.4rtirle 1- Cotu:ril :ileetings
4R?ICGE 2- DUT'IES AND PRIVILEGES OF MEMBERS
2.01 Respect aad Decorum. lt is the duty of the Mayor and Councilmembers to maintain dignity and
respect for their offices, City staff and the public. While the Council is in sessian, the
Councilmembers shall preserve order and decorum and a member sball neither, by conversation
or otherwise, delay or intemipt the proceedings of the Council, nor disrupt or disparage any
member while speaking. Councilmembers and the public shall gmvlv %%7thekw the
directives,=.- of the Chair.
Any person making disruptive, disparaging ar impertinent remarlis or unreasonably disturbing the
business of the Council, either while addressing the Council or attending its proceedings, shall be
asked to leave, or be removed from the metting. Condnueti disruptions may rosult in a ncess or
adjournment as set forth In aecfion 3.04 below.
2.01A Forms of Address. The Mayor shall be addressed as "Mayor (surname)" or "Your
Hanor." The Deputy Mayor shall be addressed as "Deputy Mayor (surname):" Members
of the Council shall be addressed as "Councilmember (sumame)" unless waived by the
Presiding Officer.
2.02 SeaNng Arrangement Councilmembers shall occupy the respecpve seats in the Council
Chambcr assigncd to them by the Mayor.
2.03 Dissenta aad Protests. Any Councilmember shall heve the right to eacpress dissent from or
protest, orally or in writing, against any motion, ordinance or resolution of the Council and have
the reason therefore enterod or crtained in the minutes.
2.04 Filling Council Vacancies. lf a vacancy occurs on the City Council, the Council wiU follow the
procaiures outlincd in RCW 35A.13.020. In order to fill the vacancy with the most qualified
person available until an election is held, the Council will publish a notice of the vacancy; _gBd
the procedure, and distribute the application form for appl}7ng. The Council will havc an
application draftcd ep e' :i.. which contains relevant information to answcr set
questions posed by the Council. ?he application forms will be used in conjunction with an
intcrview5 of eae4-candidate5 to aid in the E-euge:l's stlxtion of the Pew-Councilmember.
Ilnd afArticle 2- Dutfes and Privileges oJAtembers
Govzrnancc Nianual 9
ARTTCLE 3 - CQ[ThTCIIL MEETING PROCED'Ll1tES
3.01 RuIes of Drder. Rulcs of cardcr nrrt specified by statute, ordinancc vr resalution sha1l be
governed bv t~e cheut of tlje rnost commarn "Rule5 of Crdef' questions. Attached ~Exhibit A-3.
The City Clerk s1all keep acop3r of the most current "Robert's Rules of Order" in Council
Chambers during CownciI meetsng,s.
(a) +Qut of Order Reqnests.
Occasianally a memler of't:hc public rnay wish ta speak an sn agenda item bufi ewnot
remain urttil the item is reached on the agenda. I]tning Open Cornmens.s Froin the Public,
such pmon may requcst permission ta speak by expla%nbg the circumstances, 'i'he
Presiding OffiGcr in his,'her sole discret3on shall rule on aliowing or dissl[owing the out of
ardcr request.
3.02 Miotions and Discussoan.
(a) All iterns of business placed before t1ae Caunri] that requirre the expenditure of Council
and/or adminisva.tivn resourees sha11 be in the form of an aTirmarive motiur-
.Afr=ative rncations ar°c prcferred to prevent "'appraval by default" of a faaled neptive
motion.
(tr) Agcncia itmms sehedui~~ ~~ew or Otd Businm " requirc amQtion bv a
C4uncilrncmber before ciscussian unkss the Council shall suspend the requirement by
majority vote. -Upon failure of eit,.hcr a priar mution or ruie suspension, the agcnda item _
shuli be passed over and may not be teintroduced u-ntil the nem reguIar :mrcttin& 'CcmrneiTt [cb4): tf . modoo faih
crruncal e:aa alwaya lariu.& it q eu tuay
iutwc meeti4S; or if a couaeihnanbefi
(c) 1Alhcn possible, Councilmembers should direct questions primarily ta the City Mana.gcr wwrtt w^~~onud,' cie inoaae - ao
or the designated prescnter. rnrmal fNvera tnusi te ~a
M=bo 6(t31C prC4UU4 4N& of a Vm,
iAiffiin o1# dW b r wt1L97 She Wow 'N' m
-akCA. S€T i -i[K1FEiAfi A] PCCAflS~dCr
3.03 Order of Business. The business of alll reguYar meetings of the Cauncil shali be ttanmcted ~ ~ ~ ~enn& of 'e sanE
follows: pravided, h~wever, thatt the Presiding Officer mv, duri-ng aCnuncit meeting„ rearrange nux-bn& in ct*
stems an the agenda co canduct tfae business before the Council rnore ea€peditiously.
(a) Call ta arde` by the Fresidi.ng Offic-er.
(b) i.nvocatinn
(c) F'ledgc of A1legian+ec.
(d) Ra11 Csll (see Sectian I.06 fvr pracedure to exeuse an abswwce),
(e) ApprovW of Agenda
(f) Introductian ofSpecied Guest; gnd Presentations.
(g) Councilmember Reports of Counfisl or goverrment-related activiti-s (e.g. s)-nopsis of
Gommittee or board rneetin,gs). Th~~e ocal reports are intentled to lhee briet city work-
related,,, heads-up in tta#ure" ar othemlse of significance in :keeping the Cvuneil
Crovern;t:nce Manua1 10
informed of perrinent policy issues or cvents stemming from their representation of the
city on a regional Board or Commission. Ea7ended reports shall bc placed as agenda
items for presentntion or submitted in %Vriting as un informational memo.
(h) Presiding Officer's report.
(i) Commenu from the public on subjects aot on the agenda for action - limit 3 minuies
each, unless modified by the Presiding Officer.
ti'ote: the City Couacit desires to allow a maitmum opportunity for public
comment. However, the business of the Cfty must proceed in an orderly, timely
manaer. At aay Nme, the Presiding Ot'tiicer, ia the Presiding Ofticer's sole
discretion, msy set such reasonable limits as ere necessary to prevent disruption of
other necessary business.
1. Subjects aot on the eurrent agends. The Prcsiding Officer msy invoke a sign-
in procedure for speakers. Any membcr of the public may requcst tune to
address the Council after first stating their name, address, and the subject of their
comments. The Presiding Officer may then allow the comments subject to such
time limitations as the Prcsid'wg Officer deems necessary. Following such
comments, the Presiding Officer may place the mattec on the agenda or a future
agcnda, or refer the maricr to administration or a Council committae for
inve-qigation and re:port.
2. Subjects on the current ageoda. rlny member of the public who wishes to
address thc Council on an action item an the current agenda shall mal:e such
request to the Presiding Officer at the time when commenu &om the public arc
requcsted during the agenda item discussioa. The Couacll may hear suc6
comments before or after initial Councll dtscussion. As an option, the
Presiding Officer may invoke a sign in procedure. The Mayor, in consultation
with the City Attomcy, shall rule on the appropriateness of public comments as
the agenda item is reached and shaU rule on a specific individual or group time
limit for public camment The Presiding Officer may change the ordcs of
speakers so that comment is heard in the most logical groupings.
3. Cocnments shall be made from the microphoae, first giving name, address and
subjeci. No comments shall be made from any other location, and anyone
making "out of nrder' comments shall be subject to removal from the meeting.
4. "I1here will be no demonstrations during or st the conclusion of anyone's
presentatian. Any disruptive behavior, as detcrmincd by the Presiding Officer,
shall he cause for rcmoval from the meeting room.
5. Ttiese rulcs are intended to promotc un orderly system of holding a gublic
meeting, to give persons opportunity to be heard, and to crcate an cnvironment in
which no individuals are embarrassed by exercising their right of free speech.
6. Any ruling by the Presiding Officer relarive to the subsections 1 and 2 above may
be ovem.iled by a vote of a majoriry of inembers present.
Guvernance Manuul 11
7. Council shall not permit public comments if they relaie to any mattcr upon which
a quasi judicial hearing has been rcquircd, schedulcd, on celd. See Article 6.01 ~
for proctdure for taldng public comment on legislativc matters. ~
(j) Public Hemings (sce Article 6 for procedural detaiLs).
(k) Consent Agenda (see Section 1.10 for procedural details).
(1) Old Business.
(m) New Business
(a) Public Commenta. [same as "i" above] (3-minuic time limit each)
(o) Administrative Reports. Reports or tracking of an administrarive nature.
(p) Information onlr• items.
O Execudve Sessian (as rcquired). lf Council holds an Executive session, it %-ill be held in I
accordance with the Open Mertings Act, RCW Chapter 42.30. The Cauncil may hold an
execvdve session during a regular or special meeting.
Before convening in executive session, the Presiding Officer shall ask for a Motion from
Council to publicly aanounce
• the purpose for adjouming into Executive Sessian
* the approximate leagth of time for the executive session, and
a. the likelihood of Council taking acrion st the close of the ExocuUve session and
retuun to regular sessioa, or
b. thai at the close of the Executive session and return to regular session, Council
%tiill likely take no action but wriU adjourn the meeting.
The announced time limit for cuecudve sessioas may be extcnded by announccment-4
~
_ . . ~ .
At the close of the Executive Scssion and upon Council's return to chambers:
* The Presiding Officer will declare Council out of Executive Session
'The Presiding Officer will ask for the appropriaie motion (i.e. en action matian or
adj ourn).
To Rratect the best intencsts of the Cirv. Councilmembers must kcep confidcntial all oral
and %ti7ittcn information providcd during executive session .s-:~-~~__'
~Iie Gi?3~. Confidentiality aLso includes informaiion provided to Councilmembers outside
of executiva sessions when the information is considered exempt from disclosure under
the Code of Ethics for Municipal Officers.
(r) Adjoumment. if at the discretion of the Presiding Of~'icer. the meeting is continuing.,lat~
into the cvening. the Presiding Officer may suggest the mceting be adjourned and a.nY
agenda items not covercd be pogponed until another meetina. lf Council concurs, a
modon to adjaurn would be in ordcr. . ii!-:-=.)e-peripii44-te
. . .
. . . . lirpi; _ a-?ae
Govuaana Manual 12
item
,ee
_-_.a . . . . ~ g as old business,
.-,-=ii--'-"-
3.04 Adjournment Due to Emergency or Disruptian. In the zvznt of cmergency, such as a fire,
~ threatencd violence, er inability to regain good order, the Presiding Officer ?,m:~.i.~r• shall furthwith
declare the meeting adjovrned or continued and the City Council shall immediaiety Icave the
inecting room.
3.05 Permission Required to Address the Council. Persons other than Councilmembers and
administration shall be permitted to address the Council upon recognition artdlor introduction by
the Presiding OPficer or the chair of the appropriate Council committee.
3.46 N'oting and Telelvideo Conferencing. The votes during a11 meetings af the Council shall ba
vansacted as follows:
(a) Unless otherwise provided by stazute, ordinance, or resoluiion, all votes shall be taken by
voice, except that at the request of any Councitmember, a roll call vate shatl be taktn by
the City Clerk. I'he order of the roll call vote shall be detamined by the City Clerk.
(b) In case of a tie vote on any proposal, the motion shall be considercd lost
(c) Every member who was in the Council chambers when the question was put, shall give
his/her vote unless the Council, for special reasons, shall excuse the member by motion.
If any Councilmember refuses to vote "aye" or "nay," their vote shall be counted as a
"nay" vote unlcss the Councilmember is abstaining due to actual, ar appearance of, a
conflict of intcrest.
(d) The passage of any ordinance, grant or revocation of franchise or licr.nse, any resolution
for the payment of money, any approval of warranLs, and any resolution for the renoval
of the City Manager shall require the affirmative vote af at least a majority of the whole
membership of the Council.
(e) The pa.ssage of any public emergency ardinance (an ordinance that takes effect
immediaiely~ cacpenditures for any calamity or violence of nature or riot or iwsurrection
or war (except far the statt►tory pow•en of the Mayor in accordance with RCW
35A.13.030), and provisions for a lesser emergency, such as a budget amendment, shall
require the affirmative vote of ai least a majority plus one (l) ofthe whole membership of
the Council. (RCW 35A.13.190) In the event calamitous conditions should prevent
~ assembly of such majority throughpandemic, deathL.-e+ injuries or other emer¢enev. the
prov7sions of RCW 35A.13.035 may be invoked
(t) 1 he passage of any motion or resolution not subjcct to the provisians of Washington law,
the Spokane VaJley Municipal Code, or this Resolution as amended requiring a"super
majority" for approval, shail require the affirmetive vote of at least a majority of the
mambership ofthe Council who are present and eligibls to vote.
(g) i. TclcJvideo conferenct paiticipation by Councilmembers may be allowed
providcd tcchnical availability and compatibility of electronic equipment shall enable the
Governanct Mamia1 13
Cauncilmcmbcr to hcar the pr+aczclings, be heaarxi by those present snd purticipate in
Council discussian.
(s) Raquests to use teleAidco confercnce garticipation for voting purpos-es
shall be lirnited to extraordinary circurnstances an. d rnust ke rulerti upon
by the Council-of-the-Alhvle by spccifie rnDtion b-cfare the Council main
agenda begins.
(b) fn such case, a;ciequate equigment uaust allovrr the tcleJvidca c-oriference
participant to engage in Council discussion and be, heiri1.
Telephonelcomputer systero charg+cs are to be at th~ ~ouuc-ilmember's
orvn expenm, unless warti•ed in thc Council motian. Adequatt notice
rnu.st, be gi~en. tm a11ow hvokup in tirne for the main a,gencia.
Requests ta monitor byr telelvradecr conference in a nonvotirxg r-apacity shsll be
g=ted proAdcd technical capability exists snd adequste rsotice is givezt, and
shall be at tlYe CauncilmcmbeCs own +cxpense, unless waived in the Council
motion.
3. I+Ia telcA°zdeo wnference participation for voting purposes sha31 be allvwcd for
public hearings ar any quas3 judicial proceeding& Video cvnf~rcncing may bc
pctmitted upor, a majarity vote of the Caun+cil grese€it at Lhe meetang site for such
proc~edings provided that all dacuments and exhibits arc clearly visible and
legible ta a1T parrticipants and pcovzded thaf a videiD anti ~udio rccord of the
%ideocvnkrence is made and pravided to the clerk. The cost of -,;uch
tifideoconferencing anci s•ccond therearf sba11 be paid by the Counciiw_.:!°~~,
requestiag videmnferencing, un.less wsived by vote of the Gity Gouncil_
4. Examp1es vf cxtraordinary circumstar,,-=vz wns ;1 'L:.;
accir~crit, uriforeseen urgent bu~irs. ~0,.
3,07 ~~acted {)rdLnaaces, Resolutfons and Motion°,.
(a) An ettitcted vrdinance is a iegislative act ~re~,cribin~~ KcrL!T-;1I rule.,, Llf orgam,rLL6011 Or
conduct re1ating to the corpora#e affairs of the rnunicipality. Council action sbaIl he
;T'I r, E'I1!~"Ci~ 11'~ 1 1L4'. dFr" t?L1: ~)r'i;s ~[k~('~I'.i,1;~~41 ll:.f_' L1~
takett b~ a • ° • L,iJ[.~,lii~.c 4,. ` 1" }
ky perislr~;'.
(b) Arn enacted resolution is an acimirristracive a~t whicla is a fon-aa1 sta~ment Of PoliL).
cancernizag maners of special ar temporarv character. Council sction sh.all bc taken by
rmlut~on when requirrd by law and in t~.OSC in5tazces where a4r~ expr:ssio€~ of policv
fno~e formal than a mDtion is desire Ll .
(c) A[t enacted raotioa is a form of actian taken by che Council to dircci. th~~ ~~~c6iic
action bc 1.aken on behalf of thc municipaltty. A motion, once approveci and entescd enEo
the cccord, is the equivaleat of a resolut's.an in those 4vsmces where a resolution is not
requireci by law, and where such mot#on is not in conflict with exisfing State or Federal
statutes, City Ordinanc+cs nr Resoluticrns.
3.08 flydinsncea. Tfae procedums foc vrdiaances are as folloeus.
Ga,vmuancc Menual 14
(a) A Cauncilmember may, in open session, request of the Presiding Officer that the Council
~ consider s-kid:,, i~e-_si:~oFA o= enacting an ordinance far a snecific puMse. The
Prcsiding Officer then may assign the proposed ordinance to the administration, a
committee or the Council-of-the-Whole for eonsideration. The committee or
administrmiion shall rcport its findings to the Council. Thc Gity Manager may propose
~ the draRing of ordinances (RCW 35A.13). CitizensL-&r~d Boards and Commissioas may
also propose consideration of ordinances and resolutions, see Exhibit A4 attached.
(b) Sponsorship. Wheu a Councilmember wishes to assume sponsorship of an ordinance or
resolution, he or she should so announce, malcc the inidal motion and providc an
( introdurtion ofi-F the measure.
( (c) :V4-Oardinances shall normally have two (2) separate readings at separaie Council
meetings. Unless waivai by the City Cauncil at each reading, the tide of an ordinance
shall be read by the City Cltrk prior to its passage; providcd that should a
Cauncilmcmber rzquest that the cntire ordinance ar certain of its sections be rcad, such
request shall be granted. Pr'►nted copies shall be made available upon request to any
person attending a Council meeting.
(d) The provision requiring two (2) separate readings of an ord.inance may be waived at any
meeting of the Council by a majority vote of all members present.
(e) If a motion to pass an ordinance to a second reading fails, the ordinance shall be
considered lost, unless a subsequent motion directs its rovision and rcsubmissian to
second reading.
(f) Any ordinance repeafing any portion of the Spakane Valley Municipal Code shall also
repeal the respective portions of the underlying ordinance(s). Qrdinanccs repealing
earlier ordinances shall not apply to acts, incideats, transactions or decisions occurring
before such repeal.
3.09 Resolutions. A resolution may be put to its final passage on the same day on which it was
~ introduced. W~u'le it is nqt necessarv to have thc title of a RGSOlutian read alaud. MeA -ef,
Council may invoke the two (2) reading proccdures dtscribed in Section 3.08 (e) above to
facilitate public understanding and/or commcnt on the resolution. If Council invokes the im
reading.proccdures. . 'u .le55 N~ ake' _~t~~Geune-A;-be-:eq#
,~--~1-~s-~=,~- Aa C!wuncilmember may request that the entire resolution or ccreain of its
sections be rcad, and such rcqucst shall ix granted. Printed copics shall be made available upon
request to any pcrson attending a Council mceting. 3.10 Reconsideration. Any action of the Council, including final action on applications for legislative
changc.~ in land use status, shall be subject to a motian to reconsider eicept:
0 any action previously reconsidercd,
• rnotions to edjourn or motions to suspend the rules,
• an affircnative vote to lay an item on, or take an item from, the table,
• or a vote electing to office one who is present and does not decline.
Govcrnancc Manual 15
i
I
I
Such niouon tur rcwnailerauun cau uril} be niaue b}' a n3eini?e; or tt:e prevalliIlg sicie un ti
original aciion. A motion to reconsider must be madc during the same Council meeting.
motion to rcconsider is debatable oniy if the action being rcwnsidered is debatable. Upan
passage of a motion to rcconsidtr, the subjcct matter is rcturned to the tablt aaew at the next _
ngular Council meeting for sny action the Council deems ad-v-isabla Aqv motion for Commant [cbs): Accordicg ro I
reconsideration of a marier which was the subject of a required public hearing or which is a quasi• K0bcm'R"k'' hQ nwtiwc=b` ftk"n
judicial maiter may not bc discussed or acted upon unless and until the parties ar their attomeys , O01 ~°°d and the pcrsons tcstifying have becn given at least five (S) days advanco notice af such discussion -
and/or action.
3.11 Legislative Pracess, Preparation, Introduction and Flow oi Ordinances and Resolutions and
Motions. Ordinances and Resolutions v►-ill customarily be prepared, introduced and proceed in
the manner desenW on the flow chart attached hereto as Exhibit A4, and by this reference
incorporaied herein. Prior to final passage of all ordinances, resotutions or motions, such
documcnts or proposats shall be designated as DRAFTS. All such draRs shall also be datcd to
include the most rccent revision.
(a) PROPOSED DRAF46 shall sentai
ua_~ !x.u~Iwr~-:':a-l~; i~:-- •'LS ~ r ~:a ~.r_
' COffITEflt [Cb4l! OdN.T 1T1CeI COQ1PIe7t
ordiaancd, a hns neva boca dooc; md b I
. _ . » ` - . hs` ne~~a baa done at all. I~aQ or
delete7
3.12 Complainb And Suggestions to Couacil. When citizen complaints or suggestioas are brought
before the City Council an matters not on a Cauncil agenda, the Presiding Offic-er shall, in
consultation with tho City Managor, first determine whether the issuc is legislative or
adminisvaiive in nature and then:
(a) If lcgislative, end a complaint is about ttle language or intent of legislative acts or
suggcstions for changes to such arts, and if the Council finds such comglaint suggcsts a
change to an ordinanct or resolution of the City, the Presiding Qfficer may refer the
matter to a committcc, administration, or the Council-of-the-Whole for study and
rccommcndation.
(b) If administrative, and a camplaint regards adminisnative staff performance, eacecution of
legislative policy or administrative policy within the authoriry of the City Manager, the
, Presiding Officer should then rcfer the cromplaint directly to the City Manager for review,
, if said compla.int has not bcen so reviewcd. The City Council may direct that the City
Manager brief the Council when the City Manager's response is made.
3.13 Photographs, motion pictures or video tape requiring artificial illumination - Prior
Permissjon Required. No overticad projcctivn, photvgraphs, motion picture.5, or <<ideo tapes
that require the use of floodlights, or similar srtificial illuminaiion shall be used by thc pubtic at
City Council meetings without the prior consent of the Presiding Officcr or the City Manager.
F.red of Article 3- Council Procedurea
Governancx Manual 16
AR7'ICLE 4- COMMIITEES, BOARDS & COMMISSIONS
4.01 Committees.
(a) A11 standing Committccs, Boards, and Commissions which are requirod by state law shall
bc appointod by the Mayor with confirmation by the Council.
(b) All other Council Committecs, Citizen Task Forcc groups and rules or operating
procedures thercof shall be ostablishcd by Councii Direccive «-ith special attention to
RCW 35A.13.120, and after consultation with the City Manager. Such committees shall
be commissioned for a time certain, not to cxceed rivo (2) years or thc term of the
appointing Mayor, wtuchever is less and provided with a clear task description and
"sunset" provision. Appointment shall be by the Mayor. Council may waive
conPirmadon in the instrument creating said committee or group. Such Committees shall
be subject to review, whenever a new Council is seated following elections, so as to
determine whether the committee and its functions eontinue ta be appropriate and
necessary. Members of any Committee, Board or Commission which have been
appointed or confumod by the Council, may be removed wittiout cause by a majority
vote of the Council. A copy of the motion(s), or as hereafter amended, tstablishing
committees, lia.isons and citizcn's task force groups shall bc attachcd hcreto, ay Exhibit
A-S. (Set thc attached rtlated charts Exhibits A-6 (1) (2) & A?,) tomment (cbr]c no«ehisrtW
coasw
(c) Other specisl ad hoc committees and Council liaisons for a particular purpose may be
appointed by the Mayor, without confirmation of Council for a time certain, not to exceEd
the term of the appointing Mayor, along with a clear task description and "sunset"
pmvision.
(d) Committees, liaisons and citizen taskforce groups shall be given an opportunity to make a
recommendation, when appropriate, on proposed ordinsnces, resolutions and motions
within their area of responsibility or interest, before action is taken by the Council. The
appropriate spokesperson shall prcscnt the recommendaiion(s) during discussion of that
bwinzss item on a Council ageada.
(e) Councit member(s) may bt: designated by the City Council to take the lead on particulaz
~ significant issues and to provide an appropriate feedback of information to Council, in
order to gain corporate approval and coordination of eorporate efforts. No
Councilmcmber may speak for the Council unless Council has designated that person as
the lead on thai particular issue.
(t j `o Adv-isary Baard ar Commission shal) take any final uction outsidt of an open public
meetins-,.
4.01 Council RelaNons Hith Boards, Commissions and Council C'itizen Advisory Bodies.
r'Ul staiutory boards and commissions and Council citiuen advisory bodies of the City of Spokane
Vallcy shall provide the Council with copies of minutes of all mcetings. Communications from
such boards, commissions and bodies to the City Council shall be acknowledged by the Council.
Any member of the Council may also bring such communication to the Presiding Officer's
attention under the agenda item "Gommittce, Aoard and Liaison Reports." Should any member
uf the Council detennine that any stich communication he officiallv ans«crcd b} thL Council, the
Governancc N'Ianual 17
Presiding Officer shall place thc matter on thc agcnda under Ncw Business for the currmt
meeting or any subsequent meeting. End ojArticle 4- Conunittees, Boards & Commissions
ARTICLE S- RELATIONS WITH C1TY NiANAGER & ADr*IINISTRA'TION
5.01 Role of the City Manager. The City Manager is the ctuef adminisvszive officrr of the City of
~ Spokanc Vallcy. The Civ Manager is directly accountable to the City Council far the cacecution
of thc City Council's policy dirertives, and for the administration and management of all City
departments. 'I"ne powers and duties of the City Manager are defined by Washington law, RCW
35A.13.080. Such dutics may be expanded by Ordinanct or Resolution. Balanced %vith City
Manager's accountability to the City Council for policy implementation is the nced for the
CounciJ ta► allow the City Manager to perform legally dcfincd duties and resgonsibilities without
interference by thc City Council in the day-to-day managcment decisions of the City Manager.
5.02 Administrative Interference by Counciimembers. Neither the Counci) nor any of its
comm.ittees or members shall direct or request the appointment of any person to, or his/her
removal from, any office by the City Mnnager or aiiy of hisl'her subordinatcs. Excapt for the
purpose of inquuy, the Council and its members shall deal %v7th the administrative branch solely
through the City Manager and neithcr the Council nor any committee or member thereof shall
give any orders to any subordinate of the City Manager, cither publicly ar privately; provided,
howcver, that nothing hercin shall be construed to prohibit the Council, while in open session,
from fully and freely discussiag with the City Manager anything pertaining to appointments snd
rcmovals of City officers and employees and City affairs. (RCW 35A.13.120.)
~ 5.02.1 Informal Communirntioas Eacouraged. Thc above RCW requirement e€R6A'-~s not
to be conshved as to prcvent informal communicadoas with City staff that do not involve
orders, direction, or are meant to influence actions or administrative policy. Members of
the Council are encouraged to interact informally and casually with Gity staff for the
purpose of gathering informetion, obtaining explanatioas of policies and programs or
providing incidrntal information w staff relevant to their assignment Such informal
contacts can serve to promote better understanding of specific City functions and
problems. However, Councitmembers must be carcful in such intcracdon to avoid giving
d'uection or advice to members of City staff. While maintaining opcn lines of
communication, City staff responding to inforniatiQn requests from Counciimembers will
inform their supervisor of such contact and provide the supervisor writh the same
information shared with the Councilmember.
5.03 AdministrAtive Complaints Made Dlrectly to Individual Councilmembera. Whtn
administrative policy or administrative performance complainu are made dircctly to indiN7dua1
Councilmembers, the Councilmember shall then refer the matter directly to the City Manager for
reN-iew andlor actian. The individual Councilmember may request to be informed of the action or
respanse made to the complaint However, the City ?vianagcr shall not be requirai to divulge
infonnation hc/shc deems confidential, in confornury w7th applicable statutes, ordinances,
rogulations, policies or practiccs.
5.04 Administretive Complaints -"Best Practice." Although citizens' direct access to elected
officials is to be encouraged to help develop public policy, City Councilmembers should not
develop a"personal intervention" pattern in minor calls for service or admirustraiive sppzals
Governance Maaual 18
which may actually delay a timely customer service response. The best policy is to gei the citizen
into direct contart with customer service unless an unsatisfactorv result has occurrcd. In that case
refcr to Srriion 5.03 above.
End of .4rticle J- Relations witlr City :1larrager & Administratiai
ARTICLE 6- PUBLIC HEARIl\G PROCEDURES
6.00 Thcre are two types of public hearings, legislative and quasi judicial:
(a) Legislative public hearing are hearings held to obtain public input on legislative decisions on
matters of policy. Legislaiive public hearings are requircd by state law when a city or county
addresses such matters as comprehensive land use plans, or the annual or bicnnial budget. Thty
are generally less formal than quasi judicial public hearings. They do not involve the legal rights
of specific, private parties in a contested sctting, but rather affect a w-ider range of citizens or
perhaps the entire jurisdiction. The wisdom of legislative decisions reached as a result of such
hearings is not second-guessed by the courts; if challcnged, they are revicwed anly to determine if
thcy are conseinitional or violaie state law. For example, a court will not revicw whethtr the
basic budgetary decisions made by a city were correctly made.
(b) Quasi ;judicial public hearings involve the legal rights of specific parties, and the decisions
made as a resutt of such hearings must be based upon and supported by the "recotd" developed si
the hearing. Quasi-judicial hcarings are subject to stricter procedural requirements than legislative
hearings. Most quasi judicial hearings held by local government bodies involve land use matters,
including site specific rezones, preliminary plats, variances, and conditional uses. (MIItSC Publie
Hearings W11cn and How to Hold Them by Bob Meinig, MRSC Legal Consultant August 1998)
6.01 I.egislative Pubtic Hearinga:
(a) State statutes do not specify how public hearings should be conducted. Because legislative
hearings ere gcnerally informal, the main cancern is to provide an opportuniry for all attending
memhers of the public to speak if they so desire. Time limits should be placed on individual
comments if many people are intending to speak, and the public should be advised that comments
must relate to the matter at hand. The "ground rules" for the conduct of the hearing should be
stated by the presiding official at the beginning of thc hearing.
(b) Actions for a Public Hearing. Prior to the start of the public hearing, the Presiding Officer
announces the following Rules of Ordor:
~ 1. All public comments shall be made from the speaker's rostrum, and any 4individual
making commeats shall first give their name and address. This is required because an
official recorded vanscript of the public hcaring is bcing made.
2. No comments shall be made from any othcr location, and anyone making "out of
urdec" comments shall be subject to rcmoval fram the meeting.
3. Unless othenvise determined by the Presiding Officer, all comments by the public
~ >hall be limited to thrce minutes.per -pea}cc~.
Governance Manual 19
4 There will bt no demonstrations, applause or other audicncc participation, before,
during or at the conclusion of anyone's presentation. Such exptessions arc disruptivc and
take time away from the speakcrs.
5. These rules are intended to promute an orderly systcm of holding a public hearing, to
~ give persons an opportuniry to be heard, and to ensure that individuals are not
cmharras,ed hy cxercising their right of free >pezill.
I c. The Preciding omcer dcciares the public hearing on (topic) op~n. notes_the ~ime
for such op.gling. and asks staff to makc thcir prestntation.
d. After staff' presentaiions, the Presiding Officcr calls for public testimor.y.
c. The presiding officer asks if any members of Council have questionS of any oi tFt:: spcsk::rti or
staff. If am• Councilmember has qUestions, the appmpr: te irL iL ?1 t~i!I hc rccall:::i to chr
t'~~~itU?i?.
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6.02 Quasi-Judicial Public Hearings:
1. Snecific Statutorv Provisions,
a. Candidates for the City Council may express their opinions about pending or proposed quasijudicial
actions w-hile campaigning, RCW 42.36.040, except that sitting Councilmembers shall not express their
opinions an any such matttr which is or may come befare the Conncil.
b. A candidate for the City Council who complies with all provisions of applicable publie disclosure and
~ ethics laws, shall not be limited under the Appcarance of Fairness Doctrine from accepting campaign
contributians to finance the campaign, including outstanding debts. (RCW 42.36.050)
c. Ex Parte communicatians should be avoided whenever possibie. During the gendency of any
quasi judiciaI proceeding, no Councilmembtr may angage in ez parte commntications w7th proponcnts
or oppanents aboui a praposal involvod in the pending procttding; unless the Councilmember: (1) places
on the record the substance of such oral or written communications; and (2) grovide&I chat a public
announcement of the content of the communication and of the partics' rightl to rebui thc subsiance of the
communication shall be made at each hearing where actian is takm or considered on the subject. This
does not prohibit correspondence between s citiun and his on cec elected official if the eorrespondenc._ ~
II18dC 8
42.36.060
d. Pl1b1iC 1tit. 11'ie i.,t1}l.icir, !)I ii:I l 1:IdlliLcllll cu jJu i1Ii4. ul~~i~!>Uil lill. '•~aiil.fl ~lla ll bl: c:\u6,.. for inspcction by the publie. As to elected officialc. the file ~zha11 cc+ntain copies of all disclosure for
filed with the VVashington State Put, e. Procedvre On Apptication. Anti
hearing before the Planning Commissian and City Council shalt be Frovided with a document containing
the fotlowing information: (1) the names and address of all members of the City Council, and the
Plnnning Commission, (2) a statemeni that public disclosure information is available far public inspectioc-i
regarding all such Councilmembers, and (3) a statement that if the applicant intends to raise an)
~'•=•r~-z~~1-,-•r f1;rnC',q i~ti?!l', t}'l ?Pr!'-C:l±lt Ai)!1?i' d(1 S() 1!t 3::} Iw(1 N\':'.C'P:~z tir'(1r to iin\• pt1h1iC fteafl`t~
if thc grounds for such issue are then kno~km and in all cases, no later than beforc the opening of the
public hcaring. The applicant shnll sign a receipt for such documrnt
2. ActionslProcedures for a Ouasi-Judicial Public HearinQ.
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See the following_.Sr)okane Valicv Municival Code vendix C fot Citv Cottncil gppeal hearinQ
Qrucedures~
Aonendix C
GITI' COUtiCIL APPEAL HEARIh'G PROCEDURES
A. "The council shall not consider anv new facts or evidence outside the verbatim transcript and
ccrtified rccord submitted by the hearing examiner, except for:
1 Grounds fQr diMalification of the hearing cxaminer, when such urounds were unknowm bY
the a,noellant at the time the rccord was crrated; Oi
2 Matters that were im=nerlv excluded from the record aftcr bcing offercd by a~ tY o the
hearing before the hearin~ examiner, or
3. Matters thai tivere ouisidc the itirisdiction of the hcacing examiner.
The counci1 Shall allow the recvrd to bc suRRlemented if the offerin¢ party demonstratas erQUnds for
smp,nlementation as set forth in subsations (A)(1). (2) or (3) of this anDCndixa Anv naM retraessting that the rccord be supplcmentcd shall submit such reauest. alona
with the snecific evidence to be offtred to the council «7thin 14 calendar days of the daic the gppcal
hearing was scheduled.
b. The council may m,qsiire or vermit the cocrection of minlsisrial errors or inadvcrtent
omissions in the prog r i.on of thc record
c. The council will allovv the submittal of mGmoranda by the appeltanL or agaM of rccord
in oPposition to the MZ&W. subjcct to the follo«Ug.~.qu.irements:
j. The apQcllant maY file a mcmoraadum in sunport of the appeal. Tht mctrtarandum
must be filed no latcr tban 12:00 noon on the third Fridav prece4ing che date sct by the council for
cansideration of the appeal.
ii Any paM of rccard in opposition to the apneal mav submit a revly m morandum
in a~,sition to ths anpeal. Any repiv memQrandum must be filed no later than 12:00 noon on the stcond
Fridav prcceding the date set for cQnsideration of the arpsal,
iii. All mcm4randa shall bc limitcd to stating whv the rccord or applicable laws or
regulations do oc do nat suDport the decision, and shall not cantain anv nrw facts or evi ence, or discuss
rnatters outsidc the rccord, excent as permittzd abave,
ivs Tbe offerinQ Mrt 'shall promptlY suhmit a copv of the memomndum or reauest to
supplement the record to the cin• ettomev, and to opposing parties as practicable,
B. The council will al law oral areumcnt bv the anpsllant, or a partv of record in QppQsitioA to the
apMaL subiect t4 the followin¢ requiremenis:
l. It is expwed thet al lparties can reasonably be aligned as either in suppart of tha appeal or
ovposed to the appeal. AccordinQiv, all garties who desire to make oral argumcnt shall communicate with
other ics aliQned on thc same side of the appeal and attcmpt to reach agreement in stlectin¢ a
Govcrnancc 44anua! 21
WresentAtivc, o* nthrnvisG arrange for the allocation of time allowcd under these rules to those in
support of or those opRaxd to the anp,rral,
2 Qral araument shall be nreseutod first bv the aancllanL follow•ed by those oarlies of rccord in
Qpposition to the %neal. and then rebuttal and surrebuttal.
3 Ora1 arqumrnt shall tx limited to sUting wfiv the rccord or ap,rlicable laws or rcaulstions do
nQt support che dccisian. and shall not contain any new facu or evidence unless allowcd by subsecdon A
of this vmdix.
4 Oral ar¢ument shall be limitcd ta 20 minutes total for the appeilant. and 20 minutes total for
th-ose parties in qvnosidon to the agpea.l. rcaardless of how meny Rgies make up each sida.
5 The reMtrtive times allowcd for oral argumeat above include the combincd time used by a
side for oNning.ary-umcnL rcbuttal and surrebuttal "IThe time taken to respgnd ta questions frum thc
council is not included 'w the time aUowed for argumettt,
C. The caumcil may affirm or rcverse the hearing examiner's decision, ar remand it for further
procceding 'Ihe hearing examiner's decision w•ill be presumed ta be correct and suRRotied bv thc record
and la«• A tie vote on any motion shall have the effect of affirming the hearing examincr's deci
D The council maY raverse the hearing examiner's decisiQn or remand it for forther vrug&s, if
the Mpellant has carried the burdrn of escablishing that ocie or more of the follou7ng standards is met•
1 The h~g eraminer eaQaged in unla«dul procodurc or failed to follow a prtscnbed nrocem
uniess the ernor wss harmltss:
2, T'he dccision is an erroneous intrrpretation of thc law, after allowing for such defcrcnce as is
due to canstruCtion of la-.v by a local iuisdiction with " ise:
3 The decision is nQt sspported by evidence tbat is substantial when viewed in Hght of the entire
rGCOrd.
4 The decision is a clear(y ~~eous application af the law to the facts•
5. The decision is outside the suthoriiy of the hearing ex=incr.
E 1he council may► also rcrmd thc desisi n to the hearina examincr if the anollant offers newly
discgvetei evideact that wonld reasanabty have affected the decision had it been admitted in the
proccedines before the hearinQ cxaminer. "T'cwl,y discovored evidence" is N7dence that with reasonable
dilgenct could not have bm di.scovtred and p-roductd at the time the roce ' s before the hearina
c~aminer were conductod,
F. Ihe council shall adopt -written findinas and conclusion in suPport of its dccisiQn. If the council
concludes that a findine af fact bv thc hearing examiner unon which thg dtcision is ased. is not
su,.pgg..,rW bv sub tial evidence the council may madi&, the 5nding or substitute its owr finding ci '
substantial evidcncc in thc recQrd that supports ths modified or substitute finding.ln the event Af a tic
vote on the proposrd findings of fact, that vote shall be considered a final actiorL the fin ings shall rcflert
the same, and ft decision of thc hearin¢ cxw~ner shall be af6rmcd.
G. council's decision shall include a notice stating that the decision can be avRWed within 21
calendar days fram the date the decision was issucd bv filing a land use cxtidon with the suoecior court as
provided in Chanter 36 ?OC RCw and m"tine the ather pravisions of such chAnter, and that the decision
~hall act as afficial natict undcr RCW 4311 C,075,
H The nQtice included in tie council's decision shall also qate that affected proMM owmcrs ma,y
regusst the Spakanc Caunt,ka.sscssor for a chanQC in valuatiQn for,12ropertv tax 12Mposes notwithstanding
anv nroszrram of rcvaluation, pursuant to RCW 36.70B.130,
I Thc citv clzrk shnll A7thin five busincss d8vs from thc daiz of the council's decision on the aRpo.
mail a coQv of thc cauncil's decision to the snnellant the iWplicant (if differrnt than the $pncllant anv
ocher party wh4 tcsiificd or suhmittcd a memarandum at the closed record aoneal hearing before the
cc,uneit anv nersoa wfio rcautsted nodee of thc dccision and any person w•ho submitted substaniive
comments on the application The city cleck shall also providc notice of thc decision to thc county
assessor.
J'A''here the hearin¢ eYaminer's decision recommends anproval of the p,ropgsal and no appcal has been
filcd %ti-ithin the time neriod set forth above the citv manaFer or designec shall modifv the aflicial zonin¢
Govanance Manual 22
rriaYn of che Citv ascording to the hearing examiner's decision. The modification of thu xoning map
completes the hew*g exatnincr's dccisi4n an shall be considered the final le¢islative ac 'on of the citv
council Such final action, for zoningour~oses. is considcred en official control of the Citv bv exercise of
it5 zo~ingan,d planninst authority,vunuant to washin-gion law lOrd 08-022 20081
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Govemancc N-fanual 23
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43. Appearance of Fairncss Doctrine.
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Governancc h4anual '4
"T}ic test of whether the appearancc of fairness doctrine has bcen violaied is as follows: Would a
disintcrested person, having been apprised of thc totality of a board member's pcrsonal interest in a tnatter
hzing acted upon, bo reasouably justified in thiiil:ing that partiality may exist? If answered in the
affirmative, such deliberations, and any course of conduct reachcd thereon, should be voidal." w' vs
lsland Countv. 87 Wn.2d 348 (1976). Smith vs, Skaait Coun . 75 Wn,2d 715 (1969).
b. Typcs of Hearings to Which the Doctrine Applies. The Appearance of Fairness Doctrine shall apply
only to those actions of the Council which are quasi judicial in nature. Quasi-judicial actions are defined
rs actions of the City Council which detcrmine the legal rights, duties, or priviltges of spociSe parties in a
hearing or other contested proceeding. Quasi judicial actions do not inctude the legislsitivc actions
adopting, amending, or revising comprehensive, community, or neighborhood plans or other land use
planning documents or the adoption of azea-wide zoning ordinances or the adoption of a zoning
amendment that is of area-widc (versus sitc-spccific) significance (RCW 42.36.010). Street vacations are
typically lcgislative actions, unlcss clearly tied to, and integrated into, a site-specific develapment
proposal which is quasI judicial in nature.
c. Obligatiaru of Councilmembers - Proeedure.
1. Immcdiste self-disclosure of interests thai may appear to constitutc a conflict of intcrest is
hereby encouraged Councilmembers should recognize thai the Appearance of Faimess Doctrine
does not require establishment of a canflict of interest, but whether there is an appearance of
conflict of intaest to thc average person. This may involve the Councilmember or a
Councilmcmber's business associate, or a member of the Councilmemba's immediate family. It
could involve ex porle (outside the hearing) communications, owmership of property in the
vicinity, business dealings with the pmponents or opponents before or after the hearing, business
dealings of the Councilmcmber's employer with the proponents or opponents, announced
predisposition, and the like. Prior to any quasi judicial hearing, each councilmember shauld give
consideration to whether a potendal violation of the Appcarance of Faimess Doctrine exists. If
the answer is in the affirmaiive, no matter how remote, the Councilmember should disclose such
facts to the City Menager who will seek the opinion of the Ciry Attomey as to whethcr a potential
violation of the Appearance of Fairness Doctrine exists. The City Manager shall cammunicate
such opinion to the Councilmember and to thc Presiding Officer.
2. Anyone seeking to disqualify a Gouncilmember from participating in a dzcision on the basis of
a violation of the Appearance of Fairness Doctrine must raise the challenge as soon as the basis
for disqualification is made known, or reasonably should have been made lnown, prior to the
issuance of the dccision. Upon failurc to do so, thc Doctrine may not lx relicd upon to invalidate
the decision. The party sceking to disqcialify the Councilmember shall state w7th specificity the
basis for disqualification; for example: demonstrated bias or prejudice for or against a party to the
procecdings, a monetary interest in outcome of the proceaiings, prejudgment of the issue prior to
hearing the facts on the record, or cx parte cantact. Should such challenge be made prior to the
hearing, the City Manager shall direct the City Attorney to interview the Councilcnember and
render an opinion as to the likelihood that an Appearance of Fairncss violation w•ould be
sustained in Supcrior Court. Should such challcnge be mnde in the course of a quasi ;judicial
hearing, the Councilmember shall either rccuse him/herself or the Presiding Officer shall call a
recess to permit thc City Attorney to make such interview and render such opinion.
3. The Fresiding Officer shall have authority to request a Councilmember to excuse him/herself
on the basis of an 4ppearance of Fairness violaiion. Further, if two (2) or more Councilmembers
believe that an Appearance of Fairness violedon exists, such individuals may move to request a
Councilmember to excuse him'herself on the hasis of an ,Appearancz of Faimess violation. In
Governance Manual 25
arriving ai this decision, the Presiding Officer or othar Councilmembers shall give due regard to
the opinion of the Ciry Attomey.
d When Council conducts a hearing to which the Appearance of Fairness Doctrine applies, the Presidi.ng
O£ficer (or in thc case of a potential violation by that individual, the Mayor Pro Tem) will ask if any
Councilmember lnows of any reason which would require such member to excuse themselves pursuant to
the Appearance of Fairness Doctrinc. The form of thc announcemcnt is as follows:
All Councilmembers should now give considcration as to whether they have:
1. A demonstraied bias or prcjudia for or against any party to the proceedings;
2. A direct or indirect monetary intaest iu the outcome of the proceedings;
3. A prejudgment of the issue prior to hearing the facis on the record; or
4. Had ex parte contact with any individusl, excluding administrative staff, with regard to an
issue prior to the hearing. If any Councilmembcr should answer in the affirmaiive, then the
Councilmembers should state the rcason for his/her answer at this time, so that the Chair may
inquire of admitistation as to whetha a violation of the Appearance of Faimess Doctrine exists.
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povernana Manual 26
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AR"i'ICLE 7 - USE OF RULES
Goti•ermmn:t Manual 27
7.01 Purpose. Thtse City Council Rules of Procedure are dcsigned to proN-idc guidance for the City
Council. They are not to b+e considered restrictions or expansions of City Council authority.
These rules have been prepared fmm review of many statutes, ordinances, court cases and other
source.s but they are not intended to be an 8mendment or substitute for those statutes, ordinances,
court dccisions or othcc autharity.
7.02 Use. No action taken by a Cauncilmember or by the Council which is aot in compliance with
these rules, but which is otherwise lawful, shall invalidate such Councitmember's or Council
action ar be deemed a violation of oath of office, misfeasance or malfeasance. No authority other
tbgn thc City Council may enforcc these rules or rely on thcse rules. Failure of the City Council
to follaw any of thcse rules shall bc considered a Council derisian to waive such rulc. No nodce
of such waiver nad be given.
7.03 Public Use or Rcliance Not Intended. Because these rules are designed to assist the City Council
and not to provide substantive rules affeccing canstituents, it is expressly stated that these rults do
not canstitute land use regulaiions, official controls, "appearance of faimess rules," public
hcaring rules or other substantive rules binding upon or to bc used by or relird upon by members
of the public. Thcse rules do not amend statutary or other regulatory (such as ordinance)
rcquiremenu.
End ojArtrcle 7- Use ojRule
Gavcrnancc Manual 28
CS ITY OF
pkane
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40 Valley
•
Governance Coordinaft*on
Manual
Resolution 09-012 Attachment A
A Comprehensive Collection of Meeting Rules,
Coordination Procedures, Administrative Public
Hearing Procedures, and Applicable References from
the Revised Code of Washington
Adopted September 8, 2009
Resolution 03-028 adopted 5-13-2003, replaced by
Resolution 04-013 adopted 5-25-2004, replaced by
Resolution 05-021 adopted 9-13-2005, replaced by
Resolution 06-022 adopted 11-14-2006, replaced by
Resolution 07-020, adopted 12-11-2007, replaced by
Resolution 09-0I2, adopted 09-08-2009
Govemance Manual 1
TABLE OF CONTENTS
ARTICLE 1- COUNCIL MEETINGS 4
1.01.1 Council Meetings - Time and Location 4
1.01.2 Council Meetings - Open to the Public 4
1.02 Election of Officers 4
1.03 Presiding Officer 5
1.04 Mayor/Council Conespondence 5
1.05 Quorum 5
1.06 Attendance, Excused Absences 5
1.07 Special Council Meetings 5
1.08 Council Material 5
1.09 Council Packets 6
1.10 Council Meeting Agenda / Consent Agenda / Amended Agendas 6
1.11 Approaching the Dais 6
1.12 Study Sessions and Workshops ..............................................................................................6
1.13 Council Travel Provisions 7
1.14 Telephone Tree 7
1.15 "Three Touch Principle" 8
1.16 City Manager 8
1.17 City Clerk - Minutes - Public Information Access 8
1.18 City Staff Attendance at Meetings 8
ARTICLE 2- DUTIES AND PRIVILEGES OF MEMBERS 9
2.01 Respect and Decorum 9
2.01A Forms of Address 9
2.02 Seating Arrangement 9
2.03 Dissents and Protests ..............................................................................................................9
2.04 Filling Council Vacancies 9
ARTICLE 3- COUNCII.. PROCEDURES 9
3.01 Rules of Order 9
3.02 Motions and Discussion .......................................................................................................10
3.03 Order of Business (including Executive Sessions) ...............................................................10
3.04 Adjournment Due to Emergency or Disruption ...................................................................12
3.05 Permission Required to Address the Council .......................................................................12
3.06 Voting and Tele/video Conferencing ...........12
3.07 Enacted Ordinances, Resolutions and Motions ....................................................................14
3.08 Ordinances ............................................................................................................................14
3.09 Resolutions ...........................................................................................................................15
3.10 Reconsideration ....................................................................................................................15
3.11 Legislative Process, Preparation, Introduction and Flow of Ordinances, Resolutions and
Motions ................................................................................................................................15
3.12 Complaints and Suggestions to Council ...............................................................................16
3.13 Photographs, Motion Pictures, Video Tape Permission Required for Artificial
. Illumination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..16
Govemance Manual 2
TABLE OF CONTENTS, Continued ~
ARTICLE 4- COMMI'~TEES, BOARDS & COn'IlVIISSIONS ..............................................................16
_
4.01 Committees ..........................................................................................................................16
4.02 Council Relations with Boards, Commissions and Council Citizen Advisory Bodies ........17
ARTICLE 5- RELATIUNS WITH CITY MANAGER & ADMINISTRATION .................................17
5.01 Role-of the City Manager .....................................................................................................17
5.02 Administrative Interference by Councilmembers ................................................................18
5.02.1 Xnformal Communications Encouraged ...............................................................................18
5.03 Administrative Complaints Made Directly to Individual Councilmembers .........................18
5.04 Administrative Complaints - "Best Practice........................................................................ 18
ARTICLE 6- PUBLIC HEARING PROCEDURES ............:...................................................................18
6.00 Types of Public Hearings .....................................................................................................18
6.01 Legislative Public Hearing ...................................................................................................19
6.02 Quasi-Judicial Public Hearing 20
1. Specific Statutory Provisions 20
2. Actions/Procedures for Quasi-Judicial Public Hearing 20
3. Public Hearing Format 21
4. Appearance of Fairness Doctrine 22
6.03 Site Specific Comprehensive Plan and Zoning Amendments (Rezones) 24
ARTICLE 7- USE OF RULES 25
7.01 Purpose .................................................................................................................................25
7.02 Use . 26
7.03 Public Use or Reliance Not Intended 26
Exhibits and attachments:
Exhibit A-1 Telephone Tree Memo 27
Exhibit A-2 Telephone Tree for Council / Manager Chart 28
Exhibit A-3 Parliamentary Procedure at a Glance 29
Exhibit A-4 Legislative Process Flow Chart 30
Exhibit A-5 Committee Structure and Rules 31
Exhibit A-6(1) Task Force/Town Hall Meetings General Model 33
Exhibit A-6(2) Multi-Agency Coordination ~Task Force Model 34
Exhibit A-7 Citizen's Task Force General Model Chart 35
Eachibit A-8 Revised Code of Washington, 35A.13, Council/Manager Plan 36
Exhibit A-9 Amended General Policy Resolution of Core Beliefs 43
Governance Manual 3
ARTICLE I - COUNCIL MEETINGS
- 1.01.1 Council Meeting - Time and Location. Unless otherwise specified in a meeting notice,
regular meetings of the City Council shall be held at Spokane Valley City Hall Council Chambers
on Tuesdays beginning at 6:00 p.m.
1.01.2 Council Meetings - Open to the Public. All meetings of the City Council and of committees
thereof shall be open to the public, except as provided for in RCW 42.30.110 or RCW 42.30.140.
Councilmembers «+ill notify appropriate staff of Councilmember's plans to attend any of the
various outside public meetings hosted by other organizations or agencies, so that notice may be
published concerning such attendance in order not to risk any real or perceived violation of the
Open Public Meetings Act.
1.02 Election of Officers. Procedures for electing officers are as follows:
(a) Biennially, at the first meeting of the new Council, the members thereof shall choose a
presiding officer from their number who shall have the title of Mayor. In addition to the
powers conferred upon him/her as Mayor, he/she shall continue to have all the rights,
privileges and immunities of a member of the Council. If a permanent vacancy occurs in
the office of Mayor, the members of the Council at their next regular meeting shall select
a Mayor from their number for the unexpired term. Following the election of the Mayor,
there shall be an election for a Deputy Mayor. T'he term of the Deputy Mayor shall run
concurrently with that of the Mayor. (RCW 35A.13.030)
(b) The election for Mayor shall be conducted by the City Clerk. The City Clerk shall call for
nomination. Each member of the City Council shall be permitted to nominate one (1)
person, and nomination shall not require a second. A nominee who wishes to decline the
nomination shall so state at that time. Nominations are then closed. The election for
Deputy Mayor shall be conducted by the Mayor, and nominations shall be made in the
manner previously described for the election of the Mayor.
(c) Except when there is only one (1) nominee, election shall be by written ballot. Each
ballot shall contain the name of the Councilmember who cast it. The City Clerk shall
publicly announce the results of the election. Thereafter, the City Clerk shall record the
individual votes by councilmembers in the minutes of the meeting.
In the event the Council is unable to agree on a Mayor by majority vote of inembers present, the Office of
Mayor shall be temporarily filled by an Acting Mayor. Ties shall be resolved in a contest by chance.
The office of Acting Mayor shall be filled by the Councilmember who just previously served as Deputy
Mayor, or if such person is not a member of the Council, the Councilmember with the next highest
seniority. The Acting Mayor and Acting Deputy Mayor shall continue in office and exercise such
authority as is described in RCW 35A.13 until the members of the Council agree on a Mayor, at which
time the role of Acting Mayor and Acting Deputy Mayor shall cease and terminate.
1.03 Presiding Officer. The Mayor shall preside at meetings of the Council and be recognized as the
head of the City for all ceremonial purposes. The Mayor shall have no regular administrative or
executive duties. In case of the Mayor's absence or temporary disability, the Deputy Mayor shall
act as Mayor during the continuance of the absence. In case of the absence or temporary inability
of the Mayor and Deputy Mayor, an acting Mayor Pro Tempore selected by members of the
Council shall act as Mayor during the continuance of the absences. The Mayor, Deputy Mayor
-(in the Mayor's absence) or Mayor Pro Tem are referred to as "Presiding Officer" from
time-to-time in these Rules of Procedure.
Govemance Manual 4
1.04 Mayor/Council Correspondence. Councilmembers recognize that in the CounciUManager form of government, the Mayor is recognized by community members as a point-of-contact. To facilitate full communications, staff will work with the Mayor to circulate to Councilmembers,
copies of emails and written correspondence d'uected to the Mayor regarding city business. This
provision will not apply to invitations for mayoral comments at various functions nor requests for
appointments nor other incidental contact between citizens and the Office of the Mayor.
1.05 Quorum. At all meetings of the Council, a majority of the Councilmembers who hold office
shall constitute a quorum for the transaction of business. A lesser number may adjourn from
time-to-time, provided that written notice of said adjourn.ment be posted on the exterior Council
Chamber doors per RCW 42.30.090. Council meetings adjourned under the previous provision
shall be considered regular meetings for all purposes. (RCW 35A.13.170, 35A.12.120)
1.06 Attendance, Excused Absences. RCW 35A.12.060 provides that a Councilmember shall forfeit
his/her office by failing to attend three consecutive regular meetings of the Council without being
excused by the Council. Members of the Council may be so excused by complying with this
section. The member shall contact the Presiding Officer, City Clerk, or City Manager prior to the
meeting and state the reason for his/her inability to attend the meeting. Following roll call, the
Presiding Officer shall inform the Council of the member's absence, and inquire if there is a
motion to excuse the member. This motion shall be nondebatable. Upon passage of such motion
by a majority of inembers present, the absent member shall be considered excused and the City
Clerk will make an appropriate notation in the minutes.
1.07 Special Council Meetings. Procedures for setting a special meeting are as follows:
(a) A special meeting may be called by the Mayor or any three (3) members of the Council.
(RCW 35A.13.170, 35A.12.110) -
(b) Notice of the special meeting shall be prepared in writing by the City Clerk. The notice
shall contain the following information about the meeting: time, place, and business to be
transacted.
(c) The notice shall be delivered in person, by regular or electronic mail, or personally to the
residence of each Councilmember, the City Manager, and the business office of each
local newspaper, radio and television station which has on file a written request for notice
of special meetings. The notice must be delivered at least twenty-four (24) hours prior to
the meeting.
(d) The notices provided in this section may be dispensed withi.n the circumstances provided
by RCW 42.30.080, that is: (1) As to any member who, at or prior to the time the
meeting convenes, files with the City Clerk a written waiver of notice, (2) As to any
member who was actually present at the meeting at the time it convenes, and (3) In the
event a special meeting is called to deal with an emergency involving injury or damage to
persons or property or the likelihood of such injury or damage, when time requirements
of such notice would make notice impractical and increase the likelihood of such injury
or damage; or as otherwise provided by law.
1.08 Council Material. Councilmembers and affected staff should read the agenda material and ask
clarification questions of appropriate staff prior to the Council meeting, when possible.
1.09 Council Packets. Councilmembers shall personally pick up their agenda packets from the '
individual mailboxes provided by the City Clerk, unless otherwise arranged by the member or
Governance Manual 5
further directed by Council. Councilmembers have the option of accessing their Council packet
via the City's website, and unless notified otherwise, the City Clerk will not prepare a hard copy
agenda packet for individual Councilmembers.
1.10 Council Meeting Agenda/Consent Agenda. The City Clerk, under the direction of the City
Manager in consultation with the Presiding OfFicer, shall arrange a list of proposed matters
according to the order of business and prepare an agenda for the Council. After the proposed
agenda has been reviewed and approved by the Mayor, the Presiding Officer shall have the option
of adjusting the agenda as necessary. A copy of the agenda and supporting materials shall be
prepared for Councilmembers, the City Manager, and the media who have filed a notification
request, on or before close of business on a Friday preceding a Tuesday regular Council meeting,
or at the close of business at least 24 hours preceding a special Council meeting. Agendas may
be amended as required, and expeditiously distributed to Council and appropriate staff.
Requests for presentations to be scheduled on the formal agenda imply that the presentation is the
official business of the City, and such requests should be submitted to the Ciiy Clerk at least five
(5) days prior to the appropriate council meeting. Playing of video tapes, DVD's, PowerPoints,
or other electronic presentations shall be pre-screened by the Presiding Officer or designee who
shall rule on the appropriateness of the material.
The Presiding Officer, tluee (3) Councilmembers, a majority of the Councilmembers present, or
the City Manager may introduce a new item to the agenda at a meeting.
(a) The City Manager, in consultation with the Presiding Officer, shall place matters on the
consent agenda which: (1) have been previously discussed by the Council; or (2) based
on the information delivered to members of the Council by administration can be
reviewed by a Councilmember without further explanation; (3) are so routine, technical
or "housekeeping" in nature that passage without discussion is likely; or (4) otherwise
deemed in the best interest of the City.
(b) The proper Council motion on the consent agenda is as follows: "I move approval of the
consent agenda." This motion will have the effect of moving to approve all items on the
Consent Agenda. Since approval of any item on the consent agenda implies unanimous
consent, any member of the Council shall have the right to remove any item from the
consent agenda. Therefore, prior to the vote on the motion to approve the consent
agenda, the Presiding Officer shall inquire if any Councilrnember wishes an item to be
withdrawn from the consent agenda. If any matter is withdrawn, the Presiding Officer
shall place the item at an appropriate place on t11e agenda for the current or a future
meeting.
1.11 Approaching the Dais. The intent of adding this item specifically to our Governance Manual is
to make it clear to Staff, Council and the general public once a Council meeting has been called to order, stepping between the podium and the dais will not be allowed. This includes, but is not
limited to, video recording, still photograpby, tape recording, and written handouts.
The Council reserves the right to invite anyone forward to be addressed at the dais.
1.12 Study Sessions and Workshops. The purpose of Study Sessions is to allow Councilmembers
to be made aware of impending business and allow ioformal discussion of issues that might
be acted on at a future meeting. The purpose of Workshops is to allow Councilmembers to
do concentrated preliminary work with administration on single subjects but time
Govemance Manual 6
il
I
comsuming, campTex matters (i.e., budget, cumplex legisjation or reparts, etc.). Workshops '
and Study Sassions shall be in a]ess fortnal setting, caun+cil may he se$ted other than at the
' dais, but shal1 not diseourage public ahservation. There will be no public comment at
s#udy sessions although the Council may request participatian in the same manner as a
regular Council meeting, The City Clerk, under the directioa of the City 1Vlanager, shall
II arrange aCauncil study sessian or workshop agenda for the meeting. The agenda shall, for
each r"tem, cantain the discussian subject, the discussian leader, the activity and the discussion
~ gaal, A.fter the graposed agenda has been approved by the Presiding Qfficer, a copy af the
agenda and accumpanying background inaterials shall be prepared for Councilinembers,
the City lYlanager, and the press, nn ar before 4:30 p,mr, ane (1) day befare the Council
study session or wvrlcshop. As stated in 1.09 above, Councilmembers have the option of
accessing their Council packet via the City's we'bsite, and unless notified otherwise, the City
Clerk will not prepare a hard copy agend,a packet f,ar indivadual Councilmembers.
During tlie Council stucly session or ivorkshop, the discussion leader slaorald:
(a) IrYtroduce the subject and give background iiaformatian;
(b) Identify the discussivn goa1;
(c) ,Act as facilitatar to keep the discussian focused tavvard the goa1; a.nd
(d) Aleri the Presidin9 Uffcer when it is apgrnpriate to call for aconsensus, mation Qr
official directian of the Council.
The role of the Presid,ing C?fficer is #o facilitate Councitmembers engaged in free f1mving
discussion without the necessity of each councilmember 'being recognized by the presiding
officer. The Presiding Offieer retains the aption af assuming the function of the discussion leader
a# any fime in arder to maintain decorum and ensure a.ll counciImembers have the Qpportunity to
be heard, and to keep the discussion praperly focused.
1,13 Council Travel Provisions. This sectian is intended to provide guidance on the utilixatron af the
Council budget for city bus`rness related trave] expenses. The total allocat.ion of travel funding
budgeted for the Legislative Branch for the fiscal yeax vviil be appor#ioned (117) ta eac.h
Councilmember. These monies may be used to def.ray expeases for transpartation, lodging, meals
atid 1]iCidBiital expei1Se5 it]GLl1"red Lrl the COt]dLLCt of City buSineSS. Periodic updated statements of
expendifiures wil1 be pravided to each Cauncilmembex by the Finance Uepartment. Should a
Councilmember exhaust their apportionrn,ent af fiunds, that person will be xesponsible for
payment af any travel and related expenses or they may xequest a volun-tary allocation from
another Cou.ncilmemher wha has a balance in their travel account.
During the last six (6) months of a Councflmember's cunent term of nffice, in~u-tring City
business-related travel expenditures require the prior autharization o£ the Finance Committee,
except when such travel fulfills the obligations of the Councilmem6er's service on statewide ar
regional boards, commissions or task forces.
1.14 Telephone 'Free, Dccasionally there are -very important or emergency hapPenX.ngs in the
, cornmu.nity where members of the Council should receive briefkngs as quickly as possible. A
Cxty Council telephone tree system has been adopted by Council rnotion and is attached as Exhibit A-1 & A-2. , Gvvemance ManuaX 7
1.15 "Three Touch Principle." Decision makers and citizens at all levels of the City should have
adequate time to thoughtfully consider the issues prior to fmal decisions. It is the intent of the
Council that the Council and Administration shall abide by the "Three touch principle"
whenever possible. The following procedural guidelines are designed to avoid "surprises" to the
City Council, Citizens and Administrative personnel:
~ Any request or proposal for adopting or changing public policy, Ordinances, Resolutions
or City Council Directives which will require a decision of the City Council, or
Administration, should "touch" the Decision makers three separate times. This
includes oral or written reports, "information only" agenda items, or any combination
thereof. To facilitate the Council's strategic use of legislative time at its meeting, staff
may satisfy the first touch by issuing an informational memorandum, unless the subject
matter is complex in nature. Quasi judicial matters and any subject discussed in
executive sessions are excluded from application of the "Tlv-ee Touch Principle."
• It is recognized that t unexpected circumstances may arise wherein observance of the
"Three Touch Principle" is impractical. However, when unusual circumstances arise
which justify a"first discussion" decision, the persons requesting the expedited decision
should also explain the timing circumstances. This Priociple excludes staff reports and
other general communications not requiring a Council decision.
1.16 City Manager. The City Manager, as the chief executive officer and bead of the-administrative
branch of city government, or his/her designee, shall attend all meetings of the City Council,
unless excused by the Presiding Officer or Council. The City Manager shall be responsible to the
Council for the proper administration of all affairs of the City. The City Manager shall
recommend for adoption by the Council such measures as he/she may deem necessary or
expedient; prepare and submit to the Council such reports as may be required by the body or as
the City Manager deems advisable to submit; keep the Council fully advised as to the business of
the City; and shall take part in the Council's discussion on all matters concerning the welfare of
the City. (RCW 35A.13.080)
1.17 City Clerk - Minutes - Public Information Access. The City Clerk shall be ex-officio
Clerk-of the-Council and shall keep minutes as required by law, and shall perform such other
duties in the meeting as may be required by the Council, Presiding Officer, or Ciiy Manager. In
the absence of the City Clerk, the City Clerk shall appoint a replacement to act as
Clerk-of-the-Council. The Clerk-of-the-Council shall keep minutes which identifies the general
discussion of the issue and complete detail of the official action or consensus reached, if any. .
When practical, and with the exception of Executive Sessions, the City Clerk shall audio record
the proceedings of all City Council meetings, and shall keep and make available an index of the
topics of each meeting which will facilitate location of the item in the appropriate meeting
minutes. Access to the audio recordings shall be made reasonably available to any party who so
requests, according to City public information procedures.
1.18 City staff - Attendance at Meetiogs. Attendance at meetings by City staff shall be at the
pleasure of the City Manager. It is the iirtent of the Council that the City Manager schedule
adequate administrative support for the business at hand but also protect the productive capability
of Department Heads. When sound system or other monitoring capabilities exist, the City
Manager may allow personnel to utilize productive time in their offices or other areas while
waiting for the specific item of business for which their appearance before the Council is
necessary.
Governance Manual 8
End of14rticle I - Council Meetirags ARTICLE 2 - DU'I'IES AND PRIVII~EGES UF 1V[EM13ERS
2.01 Respect and Decorurrz. Zt is the duty of, the Mayor and Councilmembers to maintain dignity and
respect for their offices, City staff and the public. WYiile the Council is i.n session, the
Cauncitmembers sha1l preserue order and decorum and a member sha1,1 neither, 6y conversation
ar otherwise, detay ar interrupt the praceedings of the Council, nor disrupt or disparage any
mernber -whiie speaking. Cpuncilmembers and the publa'c shall comp'1y with the directives of the
Chaix. Any pexsan making disruptive, disparaging or i7npertinent remarks or urrreasonabIy disturbing the
busiuess of the Gouncil, either vvhile addressing the Council or atteriding its praceedings, shall be
asked to 1eave, ar be removed frorn the meeting. Continued disruptians may result in a recess ar
adjournment as set forth ir► section 3.04be1ow.
2.01A Forms of Address. The Ma}rar shall be addressed as "Ma,yor (surname)" or "Your
Honor." The Deputy Mayor shall be addressed as iCDeputy Mayar (suxname)" Members
af the Council shatl be addressed as "Councilmember (surname)" unless Nvaived by the
Presiding Offcer.
2.42 Sestang Arrangement. Councihnem'bers shall occupy the respective seats in khe Council
Chamber assigned to them by the Mayor.
2.03 Ilissents and Prvtests. Any Councifinember shall have the right to express dissent firom or
protest, oral1y or in writing, against any motian, ordi,nance or resolution of the Council and have
the reasan therefare entered ar retained in the min-utes.
2.04 Fiiling Council Vacanc.ies. If a vacancy occurs on the City Council, the Cauncil will follow the
procedures outlined in RGW 35A,13.020. In order to fill the vacancy with tbe most quaiified
person available until an election is he1d, the Council wi1l publish a notice of the vacancy and the
procedure, and di,stribute the application f.arm far applying. `C'he Council wi11 have a-n application
drafted which cantains relevant informatiarr to ansiver set questians posed by the Cauncil. The
a,pAlication farm wi11 be used in conju.nction with interviews of candidates to aid in the selection
af the C,ouncil.member.
End of Article 2-Du11e5 and Privaleges o_f'Meiiibers
ARTTCLE 3 - CCYC~~~~EL MEETING PROCEDUldES
3.01 Rules of Drder. Rules of ord,er not speci-fied by statute, ordinance ar resolution shall be
govemed by the chart of the most common "Rules af arder" questions. AtCached as Exhibi# A-3.
The Ciiy Clerk shall keep a copy of the most current 44,RobVAt"s Rules.nf Order" in Cauncil
Chambers during Council meetings.
(a) Out uf Oa-der Requests.
Occasionally a member of the public may wish ta speak an an agenda item but caLnnat
remain until the item is reached on the agenda. Duri.ng Open Comments Froxn the Public,
such person may reyuest permissian to speak by explaining the circumstances. The .
Govemance iVfanual 9
Presiding Officer in his/her sole discretion shall rule on allowing or disallowing the out of
order request.
3.02 Motions and Discussion.
(a) All items of business placed before the Council that require the expenditure of Council
and/or administration resources shall be in the form of an affirmative motion.
Affirmative motions are preferred to prevent "approval by default" of a failed negative
motion.
(b) Agenda items scheduled as New or Old Business shall require a motion by a
Councilmember before discussion unless the Council shall suspend the requirement by
majority vote. If a motion fails, council can always bring it up at any future meeting; or
if a councilmember wants to "reconsider" the motion, the formal request must be made
by a member of the prevailing side of a vote either at the same meeting, or at some
meeting in the future. Upon failure of either a prior motion or rule suspension, the agenda
item shall be passed over and may not be reintroduced until the next regular meeting.
(c) When possible, Councilmembers should direct questions primarily to the City Manager
or the designated presenter.
3.03 Order of Business. The business of all regular meetings of the Council sha11 be transacted as
follows: provided, however, that the Presiding Officer may, during a Council meeting, rearrange
items on the agenda to conduct the business before the Council more expeditiously.
(a) Call to order by the Presiding Officer.
(b) Ynvocation
(c) Pledge of Allegiance.
(d) Roll Call (see Section 1.06 for procedure to excuse an absence).
, (e) Approval of Agenda
( fl Introduction of Special Guests and Presentations.
(g) Councilmember Reports of Council or government-related activities (e.g. synopsis of
Committee or boazd meetings). These oral reports are intended to be brief, city work-
related," heads-up in nature" or otherwise of significance in keeping the Council
informed of pertinent policy issues or events stemming from their representation of the
city on a regional Board or Commission. Extended reports shall be placed as agenda
items for presentation or submitted in writing as an informational memo.
(h) Presiding Officer's report.
(i) Comments from the public on subjects not on the agenda for action - limit 3 minutes
each, unless modified by the Presiding Officer.
Govemance Manual 10
Note: the City Council desires to allow a maximum opportunity for public
comment. However, the business of the City must proceed in an orderly, timely
manner. At any time, the Presiding Officer, in the Presiding Officer's sole
discretion, may set such reasonable limits as are necessary to prevent disruption of
other necessary business.
1. Subjects not on the current agenda. The Presiding Officer may invoke a sign-
in procedwe for speakers. Any member of the public may request time to
address the Council after first stating their name, address, and the subject of their
comments. The Presiding Officer may then allow the comments subject to such
time limitations as the Presiding Officer deems necessary. Following such
comments, the Presiding Officer may place the matter on the agenda or a future
agenda, or refer the matter to administration or a Council committee for
investigation and report.
2. Subjects on the current agenda. Any member of the public who wishes to
address the Council on an action item on the cunent agenda shall make such
request to the Presiding Officer at the time when comments £rom the public are
requested during the aizenda item discussion. The Council may hear such
comments before or after initial Council discussion. As an option, the
Presiding Officer may invoke a sign in procedure. The Mayor, in consultation
with the City Attorney, shall rule on the appropriateness of public comments as
the agenda item is reached and shall rule on a specific individual or group time
limit for public com.ment. The Presiding Officer may change the order of
speakers so that comment is heard in the most logical groupings.
3. Comments shall be made from the microphone, first giving name, address and
subj ect. No comments shall be made from any other location, and anyone making "out of order" comments shall be subject to removal from the meeting.
4. There will be no demonstrations during or at the conclusion of anyone's
presentation. Any disruptive behavior, as determined by the Presiding Officer,
shall be cause for removal from the meeting room.
5. These rules are intended to promote an orderly system of holding a public
meeting, to give persons opportunity to be heard, and to create an environment in
which no individuals are embarrassed by exercising their right of free speech.
6. Any ruling by the Presiding Officer relative to the subsections 1 and 2 above may
be overruled by a vote of a majority of inembers present.
7. Council shall not permit public comments if they relate to any matter upon which
a quasi judicial hearing has been required, scheduled, or held. See Article 6.01
for procedure for taking public comment on legislative matters.
(j) Public Hearings (see Article 6 for procedural details).
(k) Consent Agenda (see Section 1.10 for procedural details).
(1) Old Business. ,
Governance Manual 11
(m) New Business.
(n) Public Comments. [same as "i" above] (3-minute time limit each)
(o) Administrative Reports. Reports or tracking of an administrative nature.
(p) Ixiformation only items.
(q) Executive Session (as required). If Council holds an Executive session, it will be held in
accordance with the Open Meetings Act, RCW Chapter 42.30. The Council may hold an
executive session during a regular or special meeting.
Before convening in executive session, the Presiding Officer shall ask for a Motion from
Council to publicly announce '
* the purpose for adjourning into Executive Session
* the approximate ]ength of time for the executive session, and
a. the likelihood of Council taking action at the close of the Executive session and
return to regular session, or
b. that at the close of the Executive session and retum to regular session, Council
will likely take no action but will adj oum the meeting.
The announced time limit for executive sessions may be extended by announcement .
At the close of the Executive Session and upon Council's return to chambers:
* The Presiding Officer will declare Council out of Executive Session
*The Presiding Officer will ask for the appropriate motion (i.e. an action motion or
adjourn).
To protect the best interests of the City, Councilmembers must keep confidential all oral
and written information provided during executive sessions. Confidentiality also
includes information provided to Councilmembers outside of executive sessions when
the information is considered exempt from disclosure under the Code of Ethics for
Municipal Officers.
(r) Adjournment. No Council meeting should be permitted to continue beyond
approximately 9:00 p.m., without approval of a majority of the Councilmembers who are
present and eligible to vote. A new time limit must be established before takivg a Council
vote to extend the meeting. In the event that a meeting has not been closed or continued
by Council as herein specified, the items not acted on shall be deferred to the next regular
Council meeting as old business, unless the Council, by a majority vote of inembers
present, determines otherwise.
3.04 Adjournment Due to Emergency or Disruption. In the event of emergency, such as a fire,
thxeatened violence, or inability to regain good order, the Presiding Officer shall forthwith
declare the meeting adjourned or continued and the City Council shall im.mediately leave the
meeting room.
3.05 Permission Required to Address the Council. Persons other than Councilmembers and
- administration shall be permitted to address the Council upon recognition and/or introduction by
the Presiding Officer or the chair of the appropriate Council committee.
Governance Manual 12
3.06 Vodog and Tele/video Conferencing. The votes during all meetings of the Council shall be
transacted as follows: (a) Unless otherwise provided by sta.tute, ordinance, or resolution, all votes shall be taken by
. voice, except that at the request of any Councilmember, a roll call vote shall be taken by
the City Clerk. The order of the roll call vote shall be determined by the City Clerk.
(b) In case of a tie vote on any proposal, the motion shall be considered lost.
(c) Every member who was in the Council chambers wben the question was put, shall give
his/her vote unless the Council, for special reasons, shall excuse the member by motion.
If any Councilmember refuses to vote "aye" or "nay," their vote shall be counted as a
"nay" vote unless the Councilmember is abstaining due to actual, or appearance of, a
conflict of interest.
(d) The passage of any ordinance, grant or revocation of franchise or license, any resolution
for the payment of money, any approval of warrants, and any resolution for the removal
of the City Manager shall require the aff'irmative vote of at least a majority of the whole
membership of the Council.
(e) The passage of any public emergency ordinance (an ordinance that takes effect
immediately), expenditures for any calamity or violence of nature or riot or insurrection
or war (except for the statutory powers of the Mayor in accordance with RCW
35A.13.030), and provisions for a lesser emergency, such as a budget amendnaent, shall
require the affirmative vote of at least a majority plus one (1) of the whole membership of the Council. (RCW 35A.13.190) In the event calamitous conditions should prevent
assembly of such majority through pandemic, death, injuries or other emergency, the
provisions of RCW 35A.13.035 may be invoked.
( fl The passage of any motion or resolution not subject to the provisions of Washington law,
the Spokane Valley Municipal Code, or this Resolution as amended requiring a"super
majority" for approval, shall require the affirmative vote of at least a majority of the
membership of the Council who are present and eligible to vote.
(g) 1. Tele/video conference participation by Councilmembers may be allowed
provided technical availability and compatibility of electronic equipment shall enable the
Councilmember to hear the proceedings, be heard by those present and participate in
Council discussion.
(a) Requests to use tele/video conference participation for voting purposes
shall be limited to extraordinary circumstances and must be ruled upon
by the Council-of-the-Whole by specific motion before the Council main
agenda begins.
(b) In such case, adequate equipment must allow the tele/video conference
participant to engage in Council discussion and be heard.
Telephone/computer system charges are to be at the Councilmember's
- own expense, unless waived in the Council motion. Adequate notice
must be given to allow hookup in time for the main agenda.
Govemance Manual 13
2. Requests to monitor by tele/video conference in a nonvoting capacity shall be
granted provided technical capability exists and adequate notice is given, and
shall be at the Councilmember's own expense, unless waived in the Council
motion.
3. NO tele/video conference participation for voting purposes shall be allowed for
public hearings or any quasi judicial proceedings. Video conferencing may be
permitted upon a majority vote of the Council present at the meeting site for such
proceedings provided that all documents and exhibits are clearly visible and
legible to all participants and provided that a video and audio record of the
videoconference is made and provided to the clerk. The cost of such
videoconferencing and record thereof shall be paid by the Councilmember
requesting videoconferencing, unless waived by vote of the City Council.
4. Examples of extraordinary circumstances would be emergencies or illness,
accident, unforeseen urgent business, etc.
3.07 Enacted Ordinances, Resolutions and Motioos.
(a) An enacted ordinance is a legislative act prescribing general rules of organization or
conduct relating to the corporate affairs of the municipality. Council action shall be
taken by ordinance when required by law, or where prescribed conduct may be enforced
by penalty.
(b) An enacted resolution is an' adminish-ative act which is a formal statement of policy
concerning matters of special or temporary character. Council action shall be taken by
resolution when required by law and in those instances where an expression of policy
more formal than a motion is desired.
(c) An enacted motion is a form of action taken by the Council to direct that a specific
action be taken on behalf of the municipality. A motion, once approved and entered into
the record, is the equivalent of a resolution in those instances where a resolution is not
required by law, and where such motion is not in conflict with existing State or Federal
statutes, City Ordinances or Resolutions.
3.08 Ordinances. The procedures for ordinances are as follows:
(a) A Councilmember may, in open session, request of the Presiding Officer that the Council
consider enacting an ordinance for a specific purpose. The Presiding Officer then may
assign the proposed ordinance to the administration, a committee or the
Council-of-the-Whole for consideration. The committee or administration shall report its
findings to the Council. The City Manager may propose the drafting of ordinances
(RCW 35A.13). Citizens, Boards and Commissions may also propose consideration of
ordinances and resolutions, see Exhibit A-4 attached.
(b) Sponsorship. When a Councilmember wishes to assume sponsorship of an ordinance or
resolution, he or she should so announce, make the initial motion and provide an
introduction of the measure.
. (c) Ordinances shall normally have two (2) separate readings at separate Council meetings.
Unless waived by the City Council at each reading, the title of an ordinance shall be read
Govemance Manual 14
by the City Clerk prior to its passage; provided that should a Councilmember request that
the entire ordinance or certain of its sections be read, such request shall be granted.
Printed copies shall be made available upon request to any person attending a Council
meeting.
(d) The provision requu-ing two (2) separate readings of an ordinance may be waived at any
meeting of the Council by a majority vote of all members present.
(e) • If a motion to pass an ordinance to a second reading fails, the ordinance shall be
considered lost, unless a subsequent motion directs its revision and resubmission to
second reading.
(f) Any ordinance repealing any portion of the Spokane Valley Municipal Code shall also
repeal the respective portions of the underlying ordinance(s). Ordinances repealing
earlier ordinances shall not apply to acts, incidents, transactions or decisions occurring
' before such repeal.
3.09 Resolutions. A resolution may be put to its final passage on the same day on which it was
introduced. While it is not necessary to have tlie title of a Resolution read aloud, , Council may
invoke the rivo (2) reading procedures described in Section 3.08 (c) above to facilitate public
understanding and/or comment on the resolution. If Council invokes the two reading procedures,
a councilmember may request that the entire resolution or certain of its sections be read, and
such request shall be granted. Printed copies shall be made available upon request to any person
attending a Council meeting.
3.10 Reconsideration. Any action of the Council, including final action on applications for legislative
changes in land use status, shall be subject to a motion to reconsider except:
• any action previously reconsidered,
• motions to adjoum or motions to suspend the rules,
• an affirmative vote to lay an item on, or take an item from, the table,
• or a vote electing to office one who is present and does not decline.
Such motion for reconsideration can only be made by a member of the prevailing side on the
original action. If a motion fails, council can always bring it up at any future meeting; or if a
councilmember wants to "reconsider" the motion, the formal request must be made by a member
of the prevailing side of a vote either at the same meeti.ng, or at some meeting in the future. Upon
failure of either a prior motion or rule suspension, the agenda item shall be passed over and may
not be reintroduced until the next regular meeting.
Any motion for reconsideration of a matter which was the subject of a required public hearing or
which is a quasi judicial matter may not be discussed or acted upon unless and until the parties or
their attorneys and the persons testifying have been given at least five (5) days advance notice of
such discussion and/or action. .
3.11 Legislative Process, Preparation, Introduction and Flow of Ordioances and Resolutions and ,
Motions. Ordinances and Resolutions will customarily be prepared, introduced and proceed in
Govemance Manual 15
. the manner described on the flow chart attached hereto as Exhibit A-4, and by this reference
- incorporated herein. Prior to final passage of all ordinances, resolutions or motions, such
documents or proposals shall be designated as DRAFTS. All such drafts shall also be dated to
include the most recent revision.
3.12 Complaints and Suggestions to Council. When citizen complaints or suggestions are brought
before the City Council on matters not on a Council agenda, the Presiding Officer shall, in
consultation with the City Manager, first determine whether the issue is legislative or
administrative in nature and then:
(a) If legislative, and a complaint is about the language or intent of legislative acts or
suggestions for changes to such acts, and if the Council finds such complaint suggests a
change to an ordinance or resolution of the City, the Presiding Officer may refer the
matter to a committee, administration, or the Council-of-the-Whole for study and
recommendation.
(b) If administrative, and a complaint regards administrative staff performance, execution of
legislative policy or administrative policy within the authority of the City Manager, the
Presiding Officer should then refer the cornplaint directly to the City Manager for review,
if said complaint has not been so reviewed. The City Council may direct that the City
Manager brief the Council when the City Manager's response is made.
3.13 Photographs, motion pictures or video tape requiring artificial illurnination - Prior
Permission Required. No overhead projection, photographs, motion pictures, or video tapes
that require the use of floodlights, or similar artificial illumination shall be used by the public at
City Council meetings without the prior consent of the Presiding Officer or the City Manager.
End of Article 3- Council Procedures
ARTICLE 4- CONIlVIITTEES, BOARDS & CONIlVIISSIONS
4.01 Committees.
(a) All standing Committees, Boards, and Commissions which are required by state law shall
be appointed by the Mayor with confirmation by the Council.
(b) All other Council Committees, Citizen Task Force groups and rules or operating
procedures thereof shall be established by Council Directive with special attention to
RCW 35A.13.120, and after consultation with the City Manager. Such committees shall
be commissioned for a time certain, not to exceed two (2) years or the term of the
appointing Mayor, whichever is less and provided with a clear task description and
"sunset" provision. Appointment shall be by the Mayor. Council may waive
confirmation in the instrument creating said committee or group. Such Committees shall
be subject to review, whenever a new Council is seated following elections, so as to
determine whether the committee and its functions continue to be appropriate and
. necessary. Members of any Committee, Board or Commission which have been
appointed or confirmed by the Council, may be removed without cause by a majority
Govemance Manual 16
vote of the Council. A copy of the motion(s), or as hereafter amended, establishing
committees, liaisons and citizen's task force groups shall be attached hereto, as Exhibit
A-5. (See the attached related charts Exhibits A-6 (1) (2) & A-7.)
(c) Other special ad hoc committees and Council liaisons for a particular purpose may be
appointed by the Mayor, without confirmation of Council for a time certain, not to exceed
the term of the appointing Mayor, along with a clear task description and "sunset"
provision.
(d) Committees, liaisons and citizen taskforce groups shall be given an opportunity to make a
recommendation, when appropriate, on proposed ordinances, resolutions and motions
within their area of responsibility or interest, before action is taken by the Council. The
appropriate spokesperson shall present the recommendation(s) during discussion of that
business item on a Council agenda.
(e) Council member(s) may be designated by the City Council to take the lead on particular
significant issues and to provide appropriate feedback of information to Council, in
order to gain corporate approval and coordination of corporate efforts. No
Councilmember may speak for the Council unless Council has designated that person as
the lead on that particular issue.
(f) No Advisory Board or Commission shall take any final action outside of an open public
meeting.
4.02 Council Relations with Boards, Commissions and Council Citizen Advisory Bodies. ,
All statutory boards and commissions and Council citizen advisory bodies of the City of Spokane
Valley shall provide the Council with copies of minutes of all meetings. Cominunications from
such boards, commissions and bodies to the City Council shall be acknowledged by the Council.
Any member of the Council may also bring such communication to the Presiding Officer's
attention under the agenda item "Committee, Board and Liaison Reports." Should any member
of the Council determine that any such communication be officially answered by tlle Council, the
Presiding Officer shall place the matter on the agenda under New Business for the cunent
meeting or any subsequent meeting.
End of Article 4- Committees, Boards & Copnmissions
ARTICLE 5- RELATIONS WTTH CITY MANAGER & ADMINISTRATION
5.01 Role of the City Manager. The City Manager is the chief adrninistrative officer of the City of
Spokane Valley. The City Manager is directly accountable to the City Council for the execution
of the City Council's policy directives, and for the administration and management of all City
departments. The powers and duties of the City Manager are defined by Washington law, RCW
35A.13.080. Such duties may be expanded by Ordinance or Resolution. Balanced with City
Manager's accountability to the City Council for policy implementation is the need for the
Council to allow the City Manager to perform legally defined duties and responsibilities without
interference by the City Council in the day-to-day management decisions of the City Manager.
5.02 Administrative Interference by Councilmembers. Neither the Council nor any of its
committees or members shall direct or request the appointment of any person to, or his/her _
removal from, any office by the City Manager or any of his/her subordinates. Except for the
Govemance Manual 17
. purpose of inquiry, the Council and its members shall deal with the administrative branch solely
through the City Manager and neither the Council nor any committee or member thereof shall
give any orders to any subordinate of the City Manager, either publicly or privately; provided,
however, that nothing herein shall be construed to prohibit the Council, while in open session,
from fully and freely discussing with the City Manager anything pertaining to appointments and
removals of City officers and employees and City affairs. (RCW 35A.13.120.)
5.02.1 Informal Communications Encouraged. The above RCW requirement is not to be
construed as to prevent informal communications with City staff that do not involve
orders, direction, or are meant to influence actions or administrative policy. Members of
the Council are encouraged to interact informally and casually with City staff for the
purpose of gathering infonnation, obtaining explanations of policies and programs or
providing incidental information to staff relevant to tlieir assignment. Such informal
. contacts can serve to promote better understanding of specific City functions and
problems. However, Councilmembers must be careful in such interaction to avoid giving
direction or advice to members of City staff. While maintaining open lines of
communication, City staff responding to information requests from Councilmembers will
inform their supervisor of such contact and provide the supervisor with the same
information shared with the Councilmember.
5.03 Administrative Complaints Made Directly to Individual Councilmembers. When
administrative policy or administrative performance complaints are made directly to individual
Councilmembers, the Councilmember shall then refer the matter directly to the City Manager for
review andlor action. The individual Councilmember may request to be informed of the action or
. response made to the complaint. However, the City Manager shall not be required to diwlge
information he/she deems confidential, in conformity with applicable statutes, ordinances,
regulations, policies or practices.
5.04 Administrative Complaints -"Best Practice." Although citizens' direct access to elected
officials is to be encouraged to help develop public policy, City Councilmembers should not
develop a"personal intervention" pattern in minor calls for service or administrative appeals
which may actually delay a timely customer service response. The best policy is to get the citizen
into direct contact with customer service unless an unsatisfactory result has occurred. In that case
refer to Section 5.03 above.
End ofArticle S- Relations with City Manager & Administration
ARTICLE 6- PUBLIC AEARING PROCEDURES
6.00 There are riwo types of public hearings, legislative and quasi judicial:
(a) Legislative public hearing are hearings held to obtain public input on legislative decisions on
matters of policy. Legislative public hearings are required by state law when a city or county
addresses such matters as comprehensive land use plans, or the annual or biennial budget. They
are generally less formal than quasi judicial public hearings. They do not involve the legal rights
of specific, private parties in a contested setting, but rather affect a wider range of citizens or
perhaps the entire jurisdiction. The wisdom of legislative decisions reached as a result of such
hearings is not second-guessed by the courts; if challenged, they are reviewed only to determine if
' they are constitutional or violate state law. For example, a court will not review whether the
basic budgetary decisions made by a city were correctly made.
Govemance Manual 18
(b) Quasi judicial public hearings involve the legal rights of specific parties, and tbe decisions
made as a result of such hearings ruust be based upon and supported by the "record" developed at
the hearing. Quasi judicial hearings are subject to stricter procedural requirements than legislative
hearings. Most quasi judicial hearings held by local government bodies involve land use matters,
including site specific rezones, preliminary plats, variances, and conditional uses. (MRSC Public
Hearings When and How to Hold Them by Bob Meinig, MRSC Legal Consultant August 1998)
6.01 Legislative Public Heariogs:
(a) State statutes do not specify how public hearings should be conducted. Because legislative
hearings are generally informal, the main concern is to provide an opportunity for all attending
members of the public to speak if they so desire. Time limits should be placed on individual
comments if many people are intending to speak, and the public should be advised that comments
must relate to the matter at hand. The "ground rules" for the conduct of the hearing should be
stated by the presiding official at the beginning of the hearing.
(b) Actions for a Public Hearing. Prior to the start of the public hearing, the Presiding Officer
arulounces the following Rules of Order:
1. All public comments shall be made from the speaker's rostrum, and any individual
making comments shall first give their name and address. This is required because an
official recorded transcript of the public hearing is being made.
2. No comments shall be made from any other location, and anyone making "out of order" comments shall be subj ect to removal from the meeting. -
3. Unless otherwise determined by the Presiding Officer, all comments by the public
shall be limited to three minutes per speaker.
4 There will be no demonstrations, applause or other audience participation, before,
during or at the conclusion of anyone's presentation. Such expressions are disruptive and
take time away from the speakers.
5. These rules are intended to promote an orderly system of holding a public hearing, to
give persons an opportunity to be heard, and to ensure that individuals are not
embarrassed by exercising their right of free speech.
c. The Presiding officer declares the public hearing on (topic) open, notes the time
for such opening, and asks staff to make their presentation.
d. A£ter staff presenta.tions, the Presiding Officer calls for public testimony.
e. The presiding officer asks if any members of Council have questions of any of the speakers or
staff. If any Councilmember has questions, the appropriate individual will be recalled to the
podium.
f. The presiding officer declares the public hearing closed and notes the time for such closing.
6.02 Quasi-Judicial Public Hearings:
Govemance Manual 19
1. Suecific Statutorv Provisions.
a. Candidates for the City Council may express their opinions about pending or proposed quasi judicial
actions while campaigning, RCW 42.36.040, except that sitting Councilmembers shall not express their
opinions on any such matter which is or may come before the Council.
b. A candidate for the City Council who complies with all provisions of applicable public disclosure and
ethics laws, shall not be limited under fihe Appearance of Fairness Doctrine from accepting campaign
contributions to finance the campaign, including outstanding debts. (RCW 42.36.050)
c. Ex Parte communications should be avoided whenever possible. During the pendency of any
quasi judicial proceeding, no Councilmember may engage in ex parte communications with proponents
or opponents about a proposal involved in the pending proceeding unless the Councilmember: (1) places
on the record the substance of such oral or written communications; and (2) provides that a public
announcement of the content of the communication and of the parties' rights to rebut the substance of the
communication shall be made at each hearing where action is taken or considered on the subject. This
does not prohibit correspondence between a citizen and his or her elected official if the correspondence is
made a part of the record, when it pertains to the subject matter of a quasi judicial proceeding. (RCW
42.36.060)
d. Public Disclosure File. The City Clerk shall maintain a public disclosure file, which shall be available
for inspection by tlie public. As to elected officials, the file shall contain copies of all disclosure foi-rns
filed with the Washington State Public Disclosure Commission.
e. Procedure On Application. Any person making application for any action leading to a quasi judicial
hearing before the Planning Commission and City Council shall be provided with a document containing
the following information: (1) the names and address of all members of the City Council, and the
Plann.ing Commission, (2) a statement that public disclosure information is available for public inspection
regarding all such Councilmembers, and (3) a statement that if the applicant intends to raise any
appearance of fairness issue, the applicant should do so at least tvvo (2) weeks prior to any public hearing,
if the grounds for such issue are then known and in all cases, no later than before the opening of the
public hearing. The applicant shall sign a receipt for such document.
2. Actions/Procedures for a Ouasi-Judicial Pu61ic Hearing.
See the following Spokane Valley Municipal Code Appendix C for City Council appeal hearing
procedures.
Appendix C
CITY COUNCIL APPEAL HEARING PROCEDURES
A. The council shall not consider any new facts or evidence outside the verbatim transcript and
certified record submitted by the hearing examiner, except for:
1. Grounds for disqualificarion of the hearing examiner, when such grounds were unknown by
tlle appellant at the time the record was created; or
2. Matters that were improperly excluded from the record after being offered by a party to the
hearing before the hearing examiner; or
3.1Vlatters that were outside the jurisdiction of the hearing examiner.
The council shall allow the record to be supplemented if the offering party demonstrates grounds for
- supplementation as set forth in subsections (A)(1), (2) or (3) of this appendix.
Govemance Manual 20
a. Anv party requesting that the record be supplcmented shall submit such request, along .
with the specific evidence to be offered to the council, within 14 calendar days of the date the appeal
hearing was scheduled.
b. The council may require or permit the correctian of ministerial errors or i-tadvertent
omissions in the preparation afthe reaord.
c. The council vvill allaw the submittal of memoranda by the appellant, vr a party of record
in opposition ta the appeal, subject to the fallowing requirements:
i. The appellant may file a memorandum in support ofthe appeal. The memorandum
must be filed nv later than '12:04 naon an the third Friday preceding the date set 'by the council for
cnnsideration of the appeal.
,ii. Any Party of recard in opposition to the appeal may su'bmit a reply memorand-am
in opposition to the appeal. Any reply memorandum must be filed na later than 12:00 noon on fhe second
Friday preceding the date set far consideration of the appea1.
iii. A1l mernoranda shall be limited to stating why the record nr applic.able laws ar
regulatians do ❑r do not su,Pport the decision, and shall nox contain any new facts or evidence, or discuss
mafters outside the record, except as perinittetl above.
iv. The offering Farty shall promptly submit a copy of the memorandum ox xequest ta
supplement the record to the city attorney, and to opposing parties as practicable.
B. The cauricil vvill allow oral argurnent by the appella.nt, or a party of record in ogpvsition. t❑ the
appeal, subject to the following requirements;
1. It is expected Lhat all ga:rties can reasonably be aligned as either in suppart of the appeal or
opposed to the appeal. Accordingly, all parties who desire to make ora.l argu,ment shaXl coznsriunicate with
ather parkies aligned on the same sTde ofthe appea1 and attempt to -reac.h agreement in selecting a
representative, or othervwise arra-nge for the allacation of time allawed under these rules to those in
suppo-rt of or those opposed ta the appeal.
2. Oral argument shall 6e presented £i.arst by the appellant, followed by those parties afrecord fn --opposition ta the appeal, and fihen rebutta.l and surrebuttal.
3, Ora1 argument shali be limited ta stating why the recard ar app]icable la.ws or regulations do
nat suppvrt the dec;sion, and shall not cantai~ any new facts or evidence unless allovved by subsecti,on A
afthis appendix.
4. Ora1 axgurnent sball be Ii.mited to 20 miiiutes total for the appellaut, and 20 minutes total far
fhase ga.r#.ies in opposi-tion ta the appeal, regardless of how many parties make up each side.
5. The respective times allvwed for aral argument above include the combined tima used by a
side for opening argurnent, rebuttal and surrebuttal. The titne taken to resgond to guestions &am the
council is nvt included in the time allnwed far argument.
C. The council may affmm ar reverse the hearing exarniner's decision, or remand it for further
proceedi:ngs. The hearing examirrer's decision will be presumed to be carrect and supparted by the recard
and law. .A, tie vote on any motion sha11 have the ef#'ect of affirming the hearing examinez's decision..
D. The cauncil rnay reverse the hearing exa.miner's decision, or remand it for furt,her proceedings, if
fhe appellaiit has carried the burden ofestablishing that one or rnore afthe follawing standards is met:
1., The hearing examiner engaged in unlawfixl procedure or failed ta -follow a preseribed process,
unless the error was hannless;
2. The deG151o]] 1S aI] eII011e4115 117~~rpretat1L7i1 0~the law, after allowing for such deference as is
due to co-nstruction vflaw by a 1ocal,jurisdictian with expertise;
3. The decisian is not supported by evidence that is substantial when viewed in light of the entire
reGOCd;
4. The decision is a clearly erroneous application of the 1aw ta the facts;
5. The decision is outside the au-thority o-fthe hearing examiner.
E. The cauncil rnay alsa remand the decisian to the hearing examiner if the appellant offers neNy1y .
discavered evidence that would reasorrably have affected the decision had it been admitted in the
proceed.ings befare the hearing examiner. "Newly discavered evidence" is evidence thak with reasonable
Go vernance Manual 21
f diligence could not have 6een discovered and produced at the time the proceedings befpre the hearing
- examiner Nvere conducted.
F. JThe council sha11 adopt wr'itten findings and conctusion in suppart of its decision. If the council
concludes that a finding of fact by the hearing examiner, upon which the decision is based, is not
supparted by substantial evidence, the cauncil, may modify the findi.ng or substitute its own finding, citing
substantial evidence in the record that supparts the madified ar substitute finding. In the event of a tie
vQte on the proposed findings of fac#, that vote shall be cansidered a final action, the findings shali reflect
the same, and the decisiaii of the hearing examiner shall be afFirmed.
G. The counoil's decision shall include a notice stating that the decision can be appealed, within 21
caiendar days fram the date the decisian was issued, by filing a 1and use petition with the superior caurt as
provided in Chapter 36.70C RCW and meeting the other pravisians of such chapter, and that the decision
shaPl act as official natice under RCW 43.2 1C.075.
H. The notice included in the council's decision sha11 also state that af`fected praperty owners may
request the Spvkane County assessor for a change in valuatian far property tax purposes natwithstanding
any progrram of revaluation, pursuant ta RCW 3 6.70B. 130.
I. 1'he city clerk shall, within five business days fxom the date of the council's decision on -the appeal,
mail a copy of the council's decisian to the appellant, the agplicant (if different than the appellant), any
ot1aer pariy who testifecl or submitted a memorandum at the closed record appeal hearing befare the
council, any person whv requested notice of the decision, and any person who submitted substantive
coniments on the applicatiQn. The cifiy clerk shall also provide notice of the decisian to the county
assessar.
J. Where the hearing examiner's decisian recommends approval ofthe proposal and -no appeal has been
filed within the time period set forth above, tha city manager or designee sha1l modify the official zoning
map of the City according to the hearing examiner's decision. The madification of the zoning map
: completes the hearing examiner's decision and shaL1 be considered the final legislative action o£ the c-ity
cvuneil. Such #"inal actian, for zoning pu.rposes, is considered an official control ofthe City by exercise of
its zoninc, and p1anninb autliority pursuant ta Washingtan Iaw. {+Ord. 08-022, 2048}.
3. ADnearance of F'airness Doctrine.
a. "The test of whether the a,PPearance of fairness doetrine has been violated is as follows: Would a
disin,terested person, having baera apprised ofthe totality of a board rnember's personal interest in a matter
being acted upon, be reasonably justif ed in thinkin,g #hat partiality rnay exist? If ansvvered, in the
affirnative, such deliberation,s, and, any course ❑f conduct reached there-on, should be vaided." 5wift vs.
Istand Cauntv, 87 Wn.2d 348 (1976). Srnith vs. Ska2it Countv, 75 Wn.2d 715 (1969),
b. Types of Hearings #o Which the Doctrine Applies. The Appearance of Fairness Doctrine shali apPly
onl,y to those actions of the Council which are qua.si judicial i.n nature. Quasi -judicial actions are de£`ined
as actians of the City Cauncil which detennine the Iegal rig;hts, duties, or privileges of speeific parties in a
hearing or other con#ested proceedimg. Quasi, judicial actions da not include the Yegislative actions
adopting, arnending, or revising compeehensive, community, ar neighbarhoad plans or other land use
pianning documents or the adoption of area-wide zoning ardinances or the adoption of s zoning
amendment that is of area-wide (versus site-specific) si,gnifcance (RCW 42.36.010), S#reet vacations are
tYPica.lly legislative actions, unless clearly tied to, and integrated into, a siteaspecific development
praposaI which is quasi judicial in nature.
- c. Obligations of Councihnembers - Procedure.
' 1. Immediate sel~ disclosure of interesfs that rn~iy appear tv constitute a con~lict o~f in#ere~t is
hereby encouraged. Councilmembers shauld recognize that the Apgearance of Fairness Doctrine
Govemance Manual 22
does not require establishialent of a conflict of interest, but whether there is an appearance of
conflict of interest to the average person. This may involve the Councilmember or a
Councilmember's business associate, or a member of the Councilmember's immediate family. It
could involve ex parte (outside the hearing) communications, ownership of property in the
vicinity, business dealings with the proponents or opponents before or after the hearing, business
dealings of the Councilmember's employer with the proponents or opponents, announced
predisposition, and the like. Prior to any quasi judicial hearing, each councilmember should give
consideration to whether a potential violation of the Appearance of Fairness Doctrine exists. If
the answer is in the affirmative, no matter how remote, the Councilmember should disclose such
facts to the City Manager who will seek the opinion of the City Attorney as to whether a potential
violation of the Appearance of Fairness Doctrine exists. The City Manager shall communicate
such opinion to the Councilmember and to the Presiding Officer.
2. Anyone seeking to disqualify a Councilmember from participating in a decision on the basis of
a violation of the Appearance of Fairness Doctrine must raise the challenge as soon as the basis
for disqualification is made known, or reasonably should have been made known, prior to the
issuance of the decision. Upon failure to do so, the Doctrine may not be relied upon to invalidate
the decision. The party seeking to disqualify the Councilmember shall state with specificity the
basis for disqualification; for example: demonstrated bias or prejudice for or against a party to the
proceedings, a monetary interest in outcome of the proceedings, prejudgment of the issue prior to
hearing the facts on the record; or ex parte contact. Should such challenge be made prior to the
hearing, the City Manager shall direct the City Attorney to interview the Councilmember and
render an opinion as to the likelihood that an Appearance of Fairness violation would be
sustained in Superior Court. Should such challenge be made in the course of a quasi judicial
hearing, the Councilmember shall either recuse hirn/herself or the Presiding Officer shall call a
recess to permit the City Attorney to make such interview and render such opinion.
3. The Presiding Officer shall have authority to request a Councilmember to excuse him/herself
on the basis of an Appearance of Fairness violation. Further, if rivo (2) or more Councilmembers
believe that an Appearance of Fairness violation exists, such individuals may move to request a
Council.member to excuse him/herself on the basis of an Appearance of Fairness violation. In
arriving at this decision, the Presiding Officer or other Councilmembers shall give due regard to
the opinion of tbe City Attorney.
d. When Council conducts a hearing to which the Appearance of Fairness Doctrine applies, the Presiding
Officer (or in the case of a potential violation by that individual, the Mayor Pro Tem) will ask if any
Councilmember knows of any reason which would require such member to excuse themselves pursuant to
the Appearance of Fairness Doctrine. The form of the announcement is as follows:
All Councilmembers should now give consideration as to whether they have:
1. A demonstrated bias or prejudice for or against any party to the proceedings;
2. A direct or indirect monetary interest in the outcome of the proceedings;
3. A prejudgment of the issue prior to hearing the facts on the record; or
4. Had ex parte contact with any individual, excluding administrative staff, with regard to an
issue prior to the hearing. If any Councilmember should answer in the affirmative, then the
Councilmembers should state the reason for his/her answer at this time, so that the Chair may '
inquire of administration as to whether a violation of the Appearance of Fairness Doctrine exists.
Governance Manual 23
End of Article 6- Public Hearing Procedures
ARTICLE 7- USE OF RULES
7.01 Purpose. These City Council Rules of Procedure are designed to provide guidance for the City
Council. They are not to be considered restrictions or expansions of City Council authority.
These rules have been prepared from review of many statutes, ordinances, court cases and other
sources but they are not intended to be an amendment or substitute for those statutes, ordinances,
court decisions or other authority.
7.02 Use. No action taken by a Councilmember or by the Council which is not in compliance with
these rules, but which is otherwise lawful, sha11 invalidate such Councilmember's or Council
action or be deemed a violation of oath of.office, misfeasance or malfeasance. No authority other
than the City Council may enforce these rules or rely on these rules. Failure of the City Council
to follow any of these rules shall be considered a Council decision to waive such rule. No notice
of such waiver need be given.
7.03 Public Use or Reliance Not lntended. Because these rules are designed to assist the City Council
and not to provide substantive rules affecting constituents, it is expressly stated that these rules do
not constitute land use regulations, official controls, "appearance of fairness rules," public
hearing rules or other substantive rules binding upon or to be used by or relied upon by members
' of the public. These rules do not amend statutory or other regulatory (such as ordinance)
requirements.
End of Article 7- Use of Rule
Governance Manual 24
' CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 8, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business M new business ❑ public hearing
❑ inforrnation ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE : Proposed Resolution 09-013
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: Discussion at Regular session 9/02/09.
BACKGROUND:
As discussed at the 9/02/09 Council session, the City of Spokane Valley has prepared
Resolution 09-013 in consideration of advance planning for the potential severity of an
emergency health crisis wherein employees who are ready, able and willing to work, are
precluded from doing so. The Resolution was drafted, based on a 2006 letter from the Attorney
General of Washington (and re-affirmed in 2009), regarding pay for employees in the instance
where the employee is ready and able to work, but the City has enacted social distancing to
reduce likelihood of contagion.
A draft of Resolution 09-013 is attached.
OPTIONS: Discussion, revisions and direction from Council.
RECOMMENDED ACTION OR MOTION: Move to approve Resolution 09-013.
BUDGET/FINANCIAL IMPACTS: Budget impact not anticipated unless severe and extended
pandemic should occur.
STAFF CONTACT: Mike Jackson, Deputy City Manager
ATTACHMENTS Draft Resolution 09-013
DRAFT
CITY OF SPOKANE VALLEY
SPOKA.NE COUNTY, WASHINGTON
RESOLUTION NO. 09-013
A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON REGARDING COMPENSATION FOR EMPLOYEES OF THE CITY OF
SPOKANE VALLEY DURING CERTAIN EMERGENCY HEALTH CRISES, ANll OTHE12
MATTERS RELATING TAERETO.
WHEREAS, the City Council adopted Ordinance 03-044 in 2003 outlining the basic personnel
policies for City employees; and
WHEREAS, Ordinance 03-044, Section 1(C) states that personnel policies relating to wages,
benefits and conditions of employment shall be submitted to the City Council for review and approval;
and
WHEREAS, the City has reviewed an Attorney General opinion dated August 2, 2006, in which
the Attorney General's Office stated that it is up to individual cities to adopt specific policies regarding
payment of employees during times of health crisis, such as pandemic flu; and
VVHEREAS, the City Council desires to establish a policy whereby regular employees who are
ready, willing and able to work, but for health and safety reasons are precluded from doing so due to
social distancing requirements imposed by the State of Washington, Spokane Regional Health District, or
City of Spokane Valley due to risk of contagion, would receive their normal compensation.
. ' NOW THEREFORE, be it resolved by the City Council of the Ciiy of Spokane Valley, Spokane
County, Washington, as follows:
Secdon 1. Adoption of Policv to Pav Emplovees Durina Certain Health Crises and
Authoriziniz Implementation of Same. The City of Spokane Valley hereby adopts a policy where, in tlle
event of an emergency health crisis in which the State of Washington, Spokane Regional Health District,
or City of Spokane Valley reyuires social distancing to reduce the likelihood of contagion, City regular
employees shall receive their normal compensation. This policy applies to those employees who are
ready, willing and able to work, but for health and safety reasons would be precluded f.rom doing so by
the requirement for social distancing. The City Manager is further authorized to implement this
Resolution and execute any administrative policies and procedure deemed necessary and appropriate.
Section 2. Effective Date. This Resolution shall be effective upon adoption.
Adopted this day of September, 2009.
City of Spokane Valley
ATTEST: Mayor Richard Munson
City Clerk, Christine Bainbridge
Approved as to Form:
- Office of the City Attorney
Resolution 09-013, Employee Compensation During Health Crisis Page 1 of 1
, CITY OF SPOKARJE VALLEY
Request for Council Action
Meeting Date: September 8, 2009 City iVlanager Sagn-off:
Item: Check a!I that apply: ❑ consent ❑ old business ~ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Mot6on Consideration: Pandernic Response Plan
GOVERNING LEGISLATION:
PRE!/lOUS COUNCIL ACT90N TAKEN: Discussion at Study session 8/18/09 and Regular
session 9/02109.
BACKGROUND:
As discussed and reviewed previously, the City of Spokane Valley has prepared its Continuity of
Operations Plan (COOP) to ensure the delivery of essential services in the event spread of
illness disrupts normal City -operations.
There has been confirmation of H1 N1 infections increasing in our region. WSU reported Friday,
8/28/09, that 10 cases out of 50 probable cases were confirmed as Swine Flu, along with the 2"d
death reported Thursday, 8/27/09, here in Spokane. In preparation for the potential full
implementation of the COOPs, the City is ready to enact Response Level 2 of the Plan as a pro-
active measure.
The City is prepared to fully implement our COOP if such measures should be required.
Please find attached a completed draft of the COOP with its attachments.
OPTIORlS: Discussion, revisions and direction from Council.
RECOM6lf11ENDED ACTION OR MOTiONa Move to approve the City of Spokane Valley
Continuity of Operations Plan (COOP).
BUDGETlFIIdANCId4L 16VIPACTS: Budget impact not anticipated unless severe and extended
pandemic should occur.
STAFF CONTACT: Mike Jackson, Deputy City Manager
ATTACHMENTS Draft Pandemic Response Plan
CITY OF
~
[alley
CONTINUITY OF OPERATIONS
FOR PA►NDEMIC
Table of Contents
1) Purpose of the Plan . . . . . . . 3
2) The Scope of the Plan . . . . . . . 3
3) Planning Assumptions . . . . . . . 4
4) Potential impacts . . . . . . . . 5
b) Cfty's Response . . . . . . . . 5-7
6) Authority . . . . . . . . . 7
7) VII. City Function Hterarchy . . . . . . 8
8) City of Spokane Valley . . . . . . . 9
Continuity of Operations (COOP) by Department
a) Functron . . . . . . . . 9
b) Content . . . . . . . . 9
c) Department Plans . . . . . . . 10 - 57
9) Elements of the City of Spokane Vafley Continuity of Operations. . 58
a) Communlcations . . . . . . . 58
b) Poilcy and Procedures. . . . . . . 59
c) lnfluenza Protectlon Measures. . . . . . 60
d) Other Essentlal FuncUons . . . . . . 62
10) Internet Resources. . . . . . . . 62
11) Exhibit A . . . . . . . . . 63
12) Background . . . . . . . . 64 - 68
Attachments
Resolutton # 09-013
Computer and Phone Instructlons
Direct Deposit Form
2
~..n..~s~
.
I
- C+~~~~~~~~ ~~erations (COOP) for a Pandemi~
Clity o~ ~pokane Va1ley
(June 16, 2009)
1. PURPOSE OF T~ ~LAN
The purpose of fihis plan is to ensure cantinuity o#' governmcnt and essential services if an
influenza pandemic event occurs affecting the City of Spokane Val,ley. The severi,ty of risk
associated with pandemic flu warrants the ~ity's i-nvestment in preparation. Health
afficials feel that a pa~~erm'c wi.ll accur at sotne tixne in the futuxe and that it is Aise to be
prepared. Accardingly, Spokan.e Regianal Hea1th District urges aiI busanesses to address
this issue and have a cont-i.ngency sta.ffng plan in p1ace.
The plan for the City of Spakarae Valley provides guidance regarding detectian of3
re-sponse to, and recovery from an influenza pandemic. The plan describes the unique
challenges pased by a pandemic that rnay necessitate specifc leadezstlip decisions,
response actions, and communicatian mechanisms. Specifically, the plan is to:
a Defme preparedness procedures before a pandemic occurs that will enhance the
effectiveness of response nleasures.
, 0 Define zoles and responsibilities during a11 phases of a pandemic.
- 0 Ensure and validate readiness t~.irough the creation oftrairung exercises ta support
im,plementation of COO'P p1ans and prograrns.
Duririg an influenza pandernic, the City of Spokane Valley will utalize the plan to achieve
the following goaJ.s:
• Preserve coiatinuity of essential governrnent functions.
• Limlt t}.1e 11uI71ber 0f 11l17eS5eS a11d de3thS.
• Irr7p~ement a.s ;required, successful succession in the event a disruption renders
Leadership unable, unavailable, ar incapable of perforrning their respvnsibilities.
a Redl1Ce Or XTlitlgate d1SrL'1pt10Y.15 tD OpBT3t10n5.
Is Achieve a timely and orderly recovery frarn aCOOP situat3an and resumption of
fu11 services to the city.
2, 'Y`~ SC~~~ ~F TIHE PLAN
The Plan pri.marily focuses on the -roles, respansibilities, and activities of a11 persnnnel of
the City of Spokane Valley. The pPan addresses measures for consideration durxng the
stages of increased likelihood of an in.fluerza outbreak that may severely degrade the
continued essential services of city government,
3
3. PLAIITNING ASSUIVII'TIONS 1. An influenza pandemic will result in the rapid spread of the infection with
outbreaks throughout the world.
2. Based on national assumptions, approximately 25% - 35% of the
workforce will be absent from the work place due to illness personally or
by caring for family members who are ill.
3. There will be time to phase in actions as the pandemic develops.
4. Businesses and schools will close as the pandemic impacts employees,
teachers and students which will add stresses to City employees.
5. City services with direct public interaction will be at greater risk of
exposure.
6. There could be significant disruption of public and privately owned
critical infrastructure including transportation, commerce, utilities, public
safety, agriculture and communications.
7. Social distancing strategies aimed at reducing the spread of infection such
-as closing CenterPlace, the City's Permit Center, schools and other public
gathering points, and canceling public events may be implemented during
a pandemic.
8. City employees who travel by public transportation or have children in
school will be at grea.ter risk of exposure.
9. Isolation or quarantine may impact employees' ability to come to work. .
10. Antiviral medications may be in extremely short supply. Local supplies of , antiviral medications may be prioritized by Spokane Regional Health
District (SRHD) for use in hospitalized influenza patients and other
priority groups.
11. As vaccine becomes ava.ilable, it will be distributed and admin.istered by
SRHD based on current national guidelines and in consultation with the
Washington DOH.
12. Insufficient supplies of vaccines and antiviral medicines will place greater
emphasis on social distancing strategies and public education to control
the spread of the disease in the City and County.
13. Law enforcement may be called upon to enforce quarantine.
4
, 4. PO'I'ENTIAL E"PACTS
Potential Impacts '
~
There may be shortages of the following essentials:
Food & Water
Gasoline
Heating fuels - natural gas/propane, heating oil
Pharmaceuticals - antibiotics, routine vaccines, etc.
Cash - financial institution closures
There may be periodic interruptions in the following services:
Water Emergency Services: Public Safety
Sewage Fire
Garbagelrefuse Hospitals
Recycling - resu(ting in excess refuse
Power - electricity
Routine medical carelpharmacy _
Business continuity:
Business closures - voluntary and non-voluntary, including schools
Public events cancellations - voluntary and non-voluntary
Revenue losses
Business failures
- Up to 35% staff attrition due to fear, illness, care of family, etc.
Other:
Orphaned children and animals
Mass fatalities
Resurgence of vaccine-preventable diseases - measles, etc.
Social unrest
5. CITY'S RESPONSE
In accoxdance with the U.S. Department of Health and Human Services (HHS) Pandemic
Influenza Strategic Plan, HHS will determine and communicate the pandemic phase level
for the U.S. based on the global pandemic phase and the extent of disease spread
throughout the country.
The City of Spokane Va11ey will respond based on the information provided by the
SRHD. Each level within the plan responds depending upon whetlier human infection is
occurring within our LOCAL region. Appropriate preparedness and response measures
are identif ed for each level, with full implementation of the COOP based in part on the
severity with which Spokane County is affected.
To remain flexible as we respond to the pandemic and its effects on the City of Spokane
Va11ey, a core team has been esta.blished to detennine the appropriate plan of action for
the city as each new alert arises, whether from SRHD or within the city itself. The chart
below is not inclusive of all that may take place, but gives an overview of the potential
risk levels and corresponding actions by the city.
5
RISK LEVEL RESFONSE I,EVEL I CITY'S ACTION No local alert Response Level 1 a Planning - Update plan
Mitigation actions taken documents/infonnation
0 Identify essential personnel in the event
SRHD limits social exposure.
B Establish administrative procedure for
flexible worksites.
a Communicating/training employees on
family preparedness
B Identify and make available resources
needed in the event of pandemic
. a Establish/testJimprove backup systems
(outside access to city computers) -
a Encourage automatic bank deposit for
paychecks
Seasonal flu alert as Response Leve12 ° Deparhnent Director review & revise
declared by local health department action plan
district ~ Distribute flu prevention/care information
to employees
~ Encourage immunizations
■ Conduct desktop training to city
continuity of operations
~ Test backup systems (IT, outside access to _
city computers, telephones)
~ Order/replace Personal Protective
Equipment (PPE) supplies
State/Local health district Response Leve13 ° Coordinate as needed with
declaration of SRHD/Sheriff/Emergency Operations
heightened Center (EOC)
incidence/severity of flu 0 Coordinate vaccination of essential
cases andlor confirmed officials/employees
pandemic cases in local ° Schedule and conduct exercises and drills
area and incorporate any resulting revisions to
the plan.
B Notify and alert essential personnel.
~ Directors report employee absences daily
to HR office.
State/Local Health Response Level 4 a Coordinate as needed with
District limits social SRHID/SherifflEOC
exposure ~ Consider limiting city operations to
reduce risk of exposure
~ Provide detailed training to essential
personnel regarding family preparedness
~ Administrators review and update their -
lists of essential personnel and review 6
\ essential operations in the event of a
possible suspension.
~ Implement social distancing among staff
d Per City policy, send employees home
with flu like symptoms and retum with
clearance from a physician.
State/Local Health Response Level 5 o Implementation of City Continuity of
Disb:ict declares social Operations Plan
isolation o Telecommute plan
o Emergency communications
protocol
o Restrict workplace entry
o Core business function
o Possible office closure
o Use of PPE's
~ Coordinate as needed with
SRHD/SherifflEOC
Recovery Response Level 6 0 In consultation with the SRHD/EOC the
City Manager/Deputy City Manager will
determine when the City of Spokane
Valley will resume normal operations.
a Debrief out of/through pandemic levels
■ Update and revise plans as needed
6. AIJTHORITX .
a. The City of Spokane Valley has the authoriiy to declaxe an emergency or disaster
exists based on the following powers granted pursuant to:
RCW 35A.33 - Emergency Expendifures
RCW 38.52 - Emergency Management
b. In addition, the City of Spokane Valley is a party to the regional Amended
Interlocal Agreement for Emergency Management Services which was
established pursuant to:
RCW 39.34 - Interlocal Cooperation Act
RCW 38.52.070 - Local organizations and joint local organizations authorized
Establishment, operation Emergency powers, procedures.
c. The City of Spokane Va11ey has adopted a policy to pay employees during
certain health crises. See Emergency Management Resolution Number 09-013.
The City of Spokane Valley's powers are not contingent on a proclamation of emergency
by the Loca1 Health Officer.
7
7. CITY FUJNCTION HIERARCI3Y
In order to prioritize City services and functions, three categories have been created to
identify levels of response. The City of Spokane Valley is unique as a contract city and
most of its essential functions will begin at Priority II, with the exception of traffic
signals as described below:
Priority I- Essential to preservation of life and property and generally subject to a high
degree of exposure to risk
• Police lst response
• 911 Communications • Fire lst response
• Utilities/Streets - water supply, traffic signals, transportation access, etc.
• Wastevvater Treatment - general operation
• Cemetery - emergency burials
Communications - public and employee
• City Attorney
Priority II - While generally not providing direct service to customers, they are necessary
in order to support Priority I functions and typically can be done from remote locations.
• Information Technology ,
• Payroll • Financial transactions
• City Council
Priority III - Those functions which do not meet the standards for Priority I or II and for
whom the primary response will be suspension of the activities.
• Parks & Recreation
• Pennitting/Inspection
• Comprehensive Planning .
• Hearing Examiner
8
" 8. CI'TY OF SPOKANE VALLEY COOP BY DEPAR'I'1VENT
a. Function: To outline department response to the occurrence of a pandemic
influenza that results in a workforce reduction of 25% to 35%.
b. Content:
■ Essential "Daily" functions that need to be provided during an event although at a
reduced level.
• Standard operating procedures of essential functions
~ Positions identified to cany out essential functions
~ Team leads and alternate personnel identified to perform essential functions
~ Team members identified and assigned
~ Staff identified who is cross-trained to backfill essential functions
~ Personnel phone numbers and contact information provided
a Essential functions identified that can be performed via telecommuting and/or
manual processes if IT systems are overloaded
~ Essential functions defined vvhich can be perfoimed through flex shifting
9
Department Continuitv of Operations Plan
Department or Division Name: Egecutive and Legislative Support
A. Create plans & procedures that address pandemic flu assumptioas.
l. Continuity of Government issues include:
a. Provide your line of succession (names and phone numbers) for essential
services.
Line of succession:
0 David Mercier, City Manager
• Mike Jackson, Deputy City Manager
• Ken Thompson, Finance Director
• Available Department D'uectors (CDD, PWD, P&RD)
b. Institute delegation of authority to implement your line of succession.
~ Formal delegation of authority to the Deputy City Manager and altemately to the Finance Director has been memorialized in writing kept on file in the
City Attorney Office.
2. Identify any critical times of year when certain functions must be performed.
• Year-round support of legislative body and supervision of municipal affairs
is necessary.
3. Identify any changes that your reduced level of service will have on other
agencies not only within the City of Spokane Valley government but also other local,
state, or federal programs.
• Impairment of ability to effectively coordinate with neighboring jurisdictions
and other echelons of govermnent may result during periods of pandemic
response. Lack of healthy essential personnel or means of communications
could adversely affect the City's delivery of services.
4. Identify all internaUexternal customers with which you regularly do business.
~ City Councilmembers, municipal staff, the public, representatives of other
public and private agencies and the media.
5. Identify goods and services you receive from others.
• Work products, analysis and communications. -10
6. Identify a single point of contact in your department who will record and transmit
information about employee absentee rates and the ability to deliver essential
service.
• John Whitehead, HR Manager
7. Identify a method of notifying employees of changing information.
e PIO, HR emails and telephone tree.
8. If job functions are rotated to different employees, how will those needing services be
advised?
• By any means of communications still in operation.
B. Identify essential functions
1. Identify mission essential functions for your department. .
~ Continuity of government: executive and legal support for City Council,
supervision of and delegated authority to city departments, public relations
and maintenance of city services.
2. Identify functions that can be suspended while staff is reassigned to more critical
roles.
• Response to less pressing issues, legislative matters that are amenable to
delay, ongoing administrative projects and reports not deemed of high
priority.
C. Ideatify essential staff
1. Identify positions needed to carry out mission essential functions. Identify key
employees and multiple backups.
• Deputy City Manager, City Cierk, Deputy City Clerk, City Attorney and
Deputy City Attomey.
2. Identify staff from non-mission essential areas that can be cross trained to backfill critical
functions.
• Sue Passmore, Administrative Assistant to the City Council
3. Identify an additional workforce, for example retired employees, to complete
mission essential functions.
11
• Interim employees secured through Prothman Company. -
D. Identify alternate facilities or service delivery
1. Identify ways in which you can achieve social distancing (to prevent spread of disease) in
the delivery of essential services.
• Maximize use of telecommuting from home or other hygienic locations and
reliance on technological resources (VPN, email, web-interface, telephone et
al).
2. Can you achieve social distancing (to prevent spread of disease)? Consider ideas such as
telecommuting, alternate work hours, alternate work locations, conference calls instead of
meetings.
• Yes to all.
3. Identify changes in facility needs associated with alternate work locations.
• None
4. Determiue whether critical functions could be performed through flex shifting.
• Flex shifting is currently in use.
5. Employ use of employee direct deposit for payroll.
• Direct deposit for payroll is currently in use.
E. Technology Questionnaire
1. Describe any plans to expand staff's ability to work remotely?
• Authorize telecommuting for those witli essential functions and appropriate
computer equipment and broadband connections.
2. Describe any changes to your telephone service requirements? (call conferencing, call
forwarding, additional automated messaging systems, etc.).
• As required.
3. Describe any other significant changes to your operations that would impact services
provided by or coordi.nated through ITS (e.g. establishment of alternative work facilities).
Where possible, identify when changes to services would need to be in place. This is
especially important when ITS needs to coordinate with outside service providers on
issues like telephone services.
12
• Loss of face-to-face contact with other essential personnel and elected
officials, although contact can be maintained electronically.
F. Proactive measures to put in place now: .
• Adoption of continuation of operations plan, further experimentation with
flexible schedules, maintain technology level able to support remote
operations.
,
13
Department Continuiiv of Operatians Plan -
Deuartment nr Division Name: Operatlons & Administratioa - Public Infvrmation
Off'ice
A. Crea#e plans & procedures that address pandemic flu assumptians.
1. Continuity afGovernment issues in,-lude:
a. Provide your line nf suc~cession for essential services,
Line of succession: (refer to Emergency Telephone Cantact List maintained by
Administrative Assistant in Exec~-utive and Legislative Suppurt ]]epartment for
amergency contact inforrnation)
* Mike Jackson, Deputy City Manager
Office: x3D40 or 688-0250
* Carolbelle Branch, Pubxic Information Officer (PIO)
Qffice: x3001 or 68$-0232
• Ju,lie Brown, Public Information Intern
Off1Ce, x3OO$ or 688-0I S3
• Greg "~3ing: Bingaraaz~, IT specialist (webltel~phone up~tes) -Off'ice: x3 102 or 688-0187
• Request assistance from PTOs in corfidential 24-7 Contact List (updated
versian is kept ~n PIO Emergency Communicatioas binder)
b. 1nstitute delegation of authority to madify or adcress anomalies in line af
succession.
• M.ilce Jacksan, Deputy City Manager/(oz Finance Manager for'iT specialist)
• David Mercier, City Manager
a City Manager desipee
2. Identify any critical times of year when certain func.tions must be perfoxmed.
• Winter for snow emergency communicatians standby
• Spri.ngf 5ummerlFall for road abstruction notifications
3. Zdentify any changes that your reduced Ievel, of service will have an athcr
agencies not only within the City of Spakane Valley goveniment but alsa other local,
state, ar federal gragrams.
• Impacts vur ability to issue farmal cnrnrnunications on behalf of the city to, - -
an,d covrd.inate camrnunications with: ,
w 14
- o Council
` o City staff
o General public
o Media
o Businesses
o Spokane County Emergency Operations Center
o Emergency response and recovery entities including law
enforcement and fire departments
o Other governmental entities at local, state and federal levels
. o Non govemmental organizations
o EducationalInstitutions
o Health entities, including Spokane Regional Health District
o Spokane Regional Clean Air Agency
4. Identify all internaUextemal customers with which you regularly do business.
• City Council
• City staff in ail departments, particulariy Department Directars/Program and
Proj ect Managers
• General Public
• Media - print and broadcast
. • Spokane County Emergency Operations
• Spokane Valley Police Chief
~ Spokane Valley Fire Deparhnent
. • Spokane County Fire District #8
- • Community groups
o S.C.O.P.E. Stations
o Greater Spokane Va11ey Cha.mber of Cornmerce
5. Identify goods and services you receive from others.
Intemal -
• Information and reports from City Council, City sta.ff on programs, projects
and issues
• Information technology, internet and telephone services through IT
Extemal -
• Newspapers
o Spokesman-Review
o Valley News Herald
o Joumal of Business
o Inlander
6. Identify a single point of contact in your department who will record and transmit
Information about employee absentee rates and the ability to deliver essential
service.
• Public Information Officer/designee
;
7. Identify a method of notifying employees of changing information.
15
• Employees' City email addresses _
• Employee information telephone number for incoming calls
• Website
• Telephone call
8. If job functions are rotated to different employees, how will those needing services be
advised?
• Email notification
• Out of office message on email
• Out of office message or call fonwarding on phone
• Telephone (IT staff can set up phone and computer refenals if employee is
unavailable)
B. Identify essential functions
1. Identify mission essential functions for your departrnent.
• Coordination and implementation of emergency commuaications information
gathering and dissemination via phone, email, web, conferences, media
releases (also possibly via WebEOC if that process is up and
functioning) with:
o Council
o Staff .
o Fublic '
o Media
o Spokane County Emergency Operations
o Emergency response and recovery entities i.ncluding law
enforcement and fire departments
o Community organizations
• Emergency response media coverage review/update%orrect
• Printed emergency information (handouts, posters) as appropriate
• Identification of issues/potential issues/risk communication
• Maintainin~ records of emergency commuaications activity
2. Identify functions that can be suspended while staff is reassigned to more critical
roles.
• Non-emergency-related communications including
o Employee newsletter
o Community newsletter
o Media releases on non-emergency functions
o Non-emergency emaiUtelephone messages
o Weekly traffic alerts on non-arterial roadways
o Media releases on City programs, projects and activities
o Council meeting attendance
o Non-emergency website maintenance
16
C. Ideotify essentiai staff
1. Identify positions needed to carry out mission essential functions. Identify key
employees and multiple backups.
• Carolbelle Branch, Public Information Officer
Office: x3001 or 688-0232
~ Julie Brown, Public Information Intern
Office: x3008 or 688-0183
• Greg "Bing: Bingaman, IT specialist
. Office: 0102 or 688-0187
(web/telephone updates and IT support - in a pinch, may be called into
service as backup PIO due to his personai experience in military public
affairs)
• Identify staff from non-mission essential areas that can be cross trained to
backfill critical functions.
• Chris Thompson, Office Assistant I(website update, review and posting)
• Roxanne Wyatt, Office Assistant II, Reception (website update, review and
posting)
• Lindsey Skinfill, Human Resources Technician, (website update, review and
Posting)
• Heather Moms, Commuruty Development Office Assistant (website updates)
• Carrie Acosta, Deputy City Clerk (website updates)
• Darla Arnold, Public Works Administrative Assistant (website updates)
• Jennifer Papich, Recreation Coordinator (website updates)
~ Deanna Griffith, Community Development Administrative Assistant (website
updates)
• Karen Parson, Senior Center Specialist (website updates)
2. Identify an additional workforce, for example retired employees, to complete
mission essential functions.
• • See confidential Emergency 24-7 PIO list (updated version kept in PIO
Emergency Communications Plan binder)
D. Identify alternate facilities or service delivery
1. Identify ways in which you can achieve social distancing (to prevent spread of disease) in
the delivery of essential services.
• Conduct communications information gathering and dissemination via email,
telephone, intemet, website, teleconference.
• Telework from home from other altemative location.
17
J
2. Can you achieve social distancing (to prevent spread of disease)? Consider ideas such as -telecommuting, alternate work hours, alternate work locations, conference calls instead of '
meetings.
• Yes, see above
3. Identify changes in facility needs associated with alternate work locations.
• No facility changes necessary as long as we have a laptop set up for remote
access with wireless internet access.
• Determine whether critical functions could be performed through flex
shifting.
• Yes, assuming 24 hour operations were necessary, in whicb case PIO would
need to work in alternating shifts with backups in line of succession.
• Employ use of employee direct deposit for payroll.
• Already subscribe to direct deposit.
4. Determine whether critical functions could be performed through flex shifting.
• Yes, assuming 24 hour operations were necessary, in which case PIO would
need to work in alternating shifts with backups in line of succession -
5. Employ use of employee direct deposit for payroll.
• Already subscribe to direct deposit
E. Technology Questionnaire
1. Describe any plans to expand staffls ability to work remotely?
• When/if a spare laptop becomes available, one has already been requested of
IT to be set up for remote access via either land-line or satellite.
• Failing that, PIO home computer can be set up for remote access.
• PIO has Emergency Communications Binder with emergency
communications instructions, as well as a binder of information needed to
operate from home.
• PIO also has this information on a thumb drive that is carried at all times.
• Subscribe to dialup telephone/internet teleconferencing program to have on
standby.
2. Describe any changes to your telephone service requirements? (call conferencing, call
forwarding, additional automated messaging systems, etc.)
18
. • See above
3. Describe any other significant changes to your operations that would impact services
provided by or coordinated through ITS (e.g. establishment of alternative work
facilities). Where possible, identify when changes to services would need to be in
place. This is especially important when ITS needs to coordinate with outside service
providers on issues like telephone services.
• Telephone numbers 688-0311 and 720-0311 have already been reserved by
IT to be used as an information line on which information for the community
can be pre-recorded. Instructions are outlined in Attachment _ Emergency
Communications Protocol.
• Employee information telephone line needs to be established and instructions
for updating/routing callers should be added to Emergency Communications
Protocol, with information about the line and its use communicated to
employees. .
• Television/radio cable feeds need to be connected to PIO office along with a
television monitor, video recorder and a radio for monitoring news coverage.
F. Proactive measures to put in place now:
• Set up laptop or setup home computer to access city files remotely
• Continue training PI Intem so prepared to provide backup PI services
• Place television/radio cable feed and television monitor and radio in PIO
offce
• Finalize line of succession and docurnent, communicate, train and drill in
procedures
• Finalize delegation of authority to implement line of succession and
document, communicate, train and drill in process.
• Review Emergency Communications Plan arid finalize "cookbook-style"
instructions on all aspects of emergency public information function
(see PIO Desk Manual for roles & responsibilities) as well as templates
for various public information assignments and documents that may be
needed.
• Train Lindsey Skinfill and Roxanne Wyatt on how to update and post
website cbanges.
• Subscribe to telephone/web teleconferencing program.
• Set up group voice mail distribunon lists that department heads can access
and implement from either in-office or remotely to notify employees of
closure/reporting status in case of a ciosure.
• Enswe all employees have been trained and know how to set up computers
and phones for out-of-oice messages and call forwarding.
• Employee information
o Promote flu prevention and care information, including stay at
home if sick.
, o Promote flu vaccination when available
o Encourage all employees to use direct deposit.
19
o Encourage ernployees ta develap home preparedness plan .
d)epartment Cvntinulitv of Operations Plan
Department or Divisivn Narne: Operat10ns ai1~ ~dm1ri1~trat10n ° Contrac$
Administratiam
A. Create plans & procedures that address paudemic flu assurrlp#ions.
1, Continuity of Gnvemrnent issues include:
a. Pravide your line of su,ccessian (names and phone nu:mbers).for essential
servXCes.
Line af succession:
0 h+like Jaalson, Depu,ty City Manager, wk: 688-0250, x3U0O
+ 1vlorgan Koudelka, Sr. Administrative Analyst, v►€lc: 689-0196, x3002
• John Pietro, Adminishative Analys#, wk: 688-0026, x3009
• Mi.ke Jackson, Deputy City Manager wk: 688-0250, x3OOO
+ (Cansult Emergency contact List if necessary) .
b. Irrstitute delegation of authority to implemen# your line o~` succ~ess-ion.
• Mike Jacksan, Deputy City 1Vlanager
2. Identify any crifiical times ofyear when certain ~'isncfions must he perforrned.
• Fay monthlv_ invoices to Spokane Caunty for Public Safety services, 3e for
Law Enfarcemeat and 5hfor all other c~ntracts.
• APprove estimated cantract costs -Januarv of each year.
• Respond to settle and ad,yust c,a.1culations - within 60 davs of receipt.
+ Prepare budget estirnates for City budgget - xune -Julv.
3, Identify any changes that yaur reduced level of ser-vice will have on other
agencies nat only within the City ❑f Spokane Vall,ey government but alsa other local,
stata, or federal grograms.
i Failure to pay for public safefy contracts cauld cause cash flow shortfails fo
Spakane Caunty and interruption of services far Spokane Va11eY•
20
4. Identify all internaUexternal customers with which you regularly do business.
• Internal: Employees, Management, Departlnent Heads
• External: Spokane County, Comcast Subscribers, Citizens.
5. Identify goods and services you receive from others.
• Public Safety Services Spokane County
• GIS Services Spokane County
• Hearing Examiner Services Spokane County
• Janitorial Services Argus
• HVAC Standard
• Landscaping Senske
6. Identify a single point of contact iri your department who will record and transmit
information about employee absentee rates and the ability to deliver essential
service.
• Michelle Rasmussen, Administrative Assistant to the Deputy City Manager
7. Identify a method of notifying employees of changing information.
• E-mail and phone ca11s
8. If job functions are rotated to different employees, hoiv will those needing services be
advised?
• Notify the County CEO, currently Marshall Farnell, at 477-2600
E. Identify essential functions
1. Identify mission essential functions for your department.
• Service payment and service delivery coordination.
2. Identify functions that can be suspended while staff is reassigned to more critical
roles.
• All other items can be suspended.
C. Identify essential staff
1. Identify positions needed to carry out mission essential functions. Identify key
employees and multiple backups.
• Morgan Koudellca, Senior Analyst
. • John Pietro, Analyst
21
• Cary Driskell, Deputy City Attoiney -
2. Identify staff from non-mission essential areas that can be cross trained to backfill critical
functions.
• Michelle Rasmussen, Administrative Asst. to the Deputy City Manager
3. Identify an additional workforce, for example retired employees, to complete
mission essential functions.
• None
D. Identify alternate facilities or service delivery
1. Identify ways in which you can achieve social distancing (to prevent spread of disease) in
the delivery of essential services.
• With access to contact information and electronic documents, essential
service delivery can be continued from home; this will also require electronic
signatures for approval, and access to the network.
2. Can you achieve social distancing (to prevent spread of disease)? Consider ideas such as
telecommuting, altemate work hours, alternate work locations, conference calls instead of _
meetings. '
• Could telecommute and teleconference with access to electronic documents.
3. Identify changes in facility needs associated with altemate work locations.
• Home - Network and telephone access
• Alternate - Network, suggest offsite redundant servers and backup nehwork.
4. Detennine whether crirical functions could be performed through flex shifting.
• Yes
5. Employ use of employee direct deposit for payroll
• Already utilizing.
E. Technology Questionnaire
1. Describe any plans to expand staff s ability to work remotely?
• We can currently access e-mail and voicemail remotely but would most
likely need access to the network and call forwarding.
22
, 2. Describe any changes to your telephone service requirements? (call conferencing, call
forwarding; additional automated messagi.ng systems, etc.).
• Not sure if we can set up ca11 forwarding remotely. 3. Describe any other signif cant changes to your operations that would impact services
provided by or coordinated through ITS (e.g, establishment of alternative work
facilities). Where possible, identify when changes to services would need to be in
place. This is especially important when ITS needs to coordinate with outside service
providers on issues like telephone services.
• Home - Network access, cail forwarding, have ceil phone but a land Iine may
be needed through Comcast.
• Alternative Site - Network, Internet, Phone.
F. Proactive measures to put in place now:
• Setup remote access to electronic documents and network.
• Implement plan for posting instructions for accessina network, docurnents, .
and voicemail that would be accessible from offsite.
• Automatic notification to all current service providers.
23
Department Continuitv of Operations Plan
Department or Division Name: Operations and Administration - Human Resources
A. Create plans & procedures t6at address pandemic flu assumptions.
1. Continuity of Government issues include:
a. Provide your line of succession (names and phone numbers) for essential
services.
• Mike Jackson wk: 688-0250, c: 688-7575
• 7ohn Whitehead wk: 688-0021, c: 981-4371
• Lindsey Skinfill wk: 688-0207, c: 999-2778
• Mike Jackson wk: 688-0250, c: 688-7575
Depending on the situation, the succession might move directly from John to
. Mike. Issues may also go to a contracted service.
b. Institute delegation of authonty to implement your line of succession.
• In most cases, this would flow back to Mike Jackson.
2. Identify any critical times of year when certain functions must be performed.
• Any changes need to be made to informarion in EDEN before each
payroll is run.
• Benefit reports need to be reconciled multiple times each month.
• Open Enrollment is at the end of each year, but this may be flexible in an
emergency.
• OSHA accident reporting is due to be completed and posted each
February 1.
3. Identify any changes that your reduced level of service will have on other agencies not
only within the City of Spokane Valley government but also other local, sta.te, or federal
programs.
• Responding to requests for information from other agencies, such as DOT. -
24
• Benefits issues raised by AWC needing responses.
4. Identify all internaUexternal customers with which you regularly do business. • Extemal: Union, citizens, benefit providers
• Intemal: employees, management, department heads, City payroll
5. Identify goods and services you receive from others.
• Benefits, temporary staffing, IT Support, internet service (if working
remotely), VPN.
6. Identify a single point of contact in your department who will record and transmit
Information about employee absentee rates and the ability to deliver essential
service.
• John Whitehead, Human Resources Manager
7. Identify a method of notifying employees of changing information.
Email contact referable, using phone calls as a backup. We will
•
will be p
need to know which employees have intemet access at home. We could
' also use the website or a recorded phone message.
8. If job functions are rotated to different employees, how will those needing services be
I -
.
advised?
• Emails would be sent out stating who is responsible for certain duties.
• This information can also be put into an automatic email response.
• Forwarding phones in the HR Office to others and updating voicemail
' greetings can also assist.
' B. Identify essentf al functions
1. Identify mission essential functions for your department.
• Payroll, benefits, critical staffing, employee contact, advisory contact with
other cities, Policy/Collective Bargaining/Employment Law interpretation.
• Management Infornaation.
2. Identify functions that can be suspended while staff is reassigned to more critical roles.
• Non-essential recruitment.
25
C. Identify essential staff
1. Identify positions needed to carry out mission essential functions. Identify key employees
and multiple backups.
• Lindsey Skinfill, HR Technician -(Backup, John Whitehead HR Manager)
• John Whitehead, HR Manager -(Backup, Lindsey Skinfill for routine HR
questions, Mike Jackson for complex HR issues)
2. Identify staff from non-mission essential areas that can be cross trained to backfill critical
functions.
• None
3. Identify an additioual workforce, for example retired employees, to complete mission
essential functions.
• Temporary staff'ing
D. Identify alternate facilities or service delivery
1. Identify ways in which you can achieve social distancing (to prevent spread of disease) in
the delivery of essential services.
• Many of the HR functions can be done while working from home or off-site. We could conduct phone interviews for critical recruitment. Policy issues and
employee questions can be handled by phone, email or web meetings. For
tasks that must be done from the office, we could stagger work schedules to
minimize exposure.
2. Can you achieve social distancing (to prevent spread of disease)? Consider ideas such as
telecommuting, alternate work hours, alternate work locations, conference calls instead of
meetings.
• In general, social distancing can be aclueved by the HR department. The
exceptions would be when files must be accessed that are in hardcopy form
only. We would also need to gather and fax any benefit enrollment or
change forms.
3. Identify changes in facility needs associated with alternate work locations.
• Explore the expanded use of Eden to house employee information. This will
allow HR staffto access a greater amount of infornsation remotely.
• The more employee and benefit information is available electronically, the
more we will be able to work at an alternate work location.
4. Detennine whether critical functions could be performed through flex shifting.
26
• The types of functions that could be done with flex shifting are those that are
not electronic. This includes personnel files, benefit enrollment, new hire
paperwork, benefits reporting and other critical files.
5. Employ use of employee direct deposit for payroll.
• Di.rect deposit is being used.
E. Technology Questionnaire
1. Describe any plans to expand staff's ability to work remotely?
• Staff will need to be set up with the proper tools such as computers,
telephones, and intemet service. Many HR documents and files may also be
saved electronically to provide remote access. Staff will also need to
be trained in any web meeting or document sharing prograins.
I 2. Describe any changes to your telephone service requirements? (call conferencing, call
forwarding, additional automated messaging systems, etc.).
, I
3. Descnbe any other significant changes to your operations that would impact services
' provided by or coordinated through ITS (e.g. establishment of alternative work facilities).
Where possible, identify when changes to services would need to be in place. This is
especially important when ITS needs to coordinate with outside service providers on
issues like telephone services.
• Proper equipment will need to be installed and tested whether the person will
be working from home or another work-site. Each remote site would need
intemet access, and a telephone. Those who may need to video
conference will need the necessary video equipment.
F. Proactive measures to put in place now:
• There should be a backup person for running payroll, as well as someone
who can make minor changes to EDEN (a person's address, for eacample)
• As much as possible, personnel, benefit, and recruitment files should be
electronic. .
• All emergency contact information must be up to date.
• Instruct employees on how to prepare to min.imize the risk to themselves and
their families.
• Encourage or require direct deposit for City employees.
27
I)epartment Continuitv of Operations Plan
Department or Division Name: Operations and Administration - Finance
A. Create plans & procedures that address pandemic flu assumptions.
1. Continuity of Government issues include:
a. Provide your line of succession (names and phone numbers) for essential
services.
Line of succession:
• Ken Thompson, Finance Director
• Dan Duffey, Accounting Manager
b. Institute delegation of authority to implement your line of succession.
• Ken Thompson, Finance Director
• Dave Mercier, City Manager
• Mike Jackson, Deputy City Manager
2. Identify any critical times of year when certain functions must be performed.
• Bank Positive Pay exception report - daily
• Iaformation Technology - daily
s Processing and payment of invoices - weekly
& Semimonthly payroll by 5th and 20'' of each month
• Capital Projects Grant Progress Billing - Quarterly
• Annual Financial Report Completion - March to June
• Annual Audit - as scheduled with the State Auditors Office
• Budget Preparation - April through October
3. Identify any changes that your reduced level of service will have on other
agencies not only within the City of Spokane Valley government but also other local,
state, or federal prograins.
• Decreased Grant Progress Billings could cause cash flow issues within the
City, as well as with the agency providi.ng the grant funds
• Increase in time to pay invoices could result in suspension or loss of various
services (utilities, construction, network, etc.)
• Increase in Audit tirneline has potential affect on auditors office as well as all
other organizations audited by same office.
• Payroll delays due to inability to process ,
• Monthly council Budget Variance Reports could be delayed or not processed -
• Help desk responses will be delayed 28
4. Identify all internaUexternal customers with which you regularly do business.
• Intemal
o All employees (Payroll, expense reimbursements)
o All departments
• External
o Spokane County
o Transportation Improvement Board
o WSDOT
o Banner Bank
o Mountain West Bank
5. Identify goods and services you receive from others.
• Internal
o Budget information
o Parks Department deposits
o Building Department deposits
o Invoices to pay
o PR info
• External
o Audit - WA State Auditors Office
o Banking - Banner bank, Mountain West Bank
o County
6. Identify a single point of contact in youx departlnent who will record and transmit
Information about employee absentee rates and the ability to deliver essential
service.
• Sarah Davenport, Accounting Technician
• Melissa Holten, Accounting Technician
7. Identify a method of notifying employees of changing information. • E-mail and/or telephone
8. If job functions are rotated to different employees, how will those needing services be
advised?
• Notification to banks, change of access rights through delegation
• Mass email to employees
B. Identify essential functions
' 1. Identify mission essential functions for your department.
29
• Payroll . '
• Accounts Payable
• Grant Reimbursement Requests
• Banking
• Maintain GL entries
2. Identify functions that can be suspended while staff is reassigned to more critical
roles.
• All other services
C. Identify essential staff
1. Identify positions needed to carry out mission essential functions. Identify key
employees and multiple backups.
• Payroll - Raba Nimri
Contact Eden
• A.P - Sarah Davenport
Melissa Holten
Daniel Domrese
Saydee Wilson
• Grant Reimbursment Requests - Daaiel Domrese -
Saydee Wilson
• Banking - Dan Duffey
Ken Thompson
2. Identify staff from non-mission essential areas that can be cross trained to backfill critical
functions.
• All finance employees can be cross trained to back fill critical functions
except banking.
3. Identify an additional workforce, for example retired employees, to complete
mission essential functions.
• Temp agencies
• CPA firms
• Jason Faulkner
• Dan Cenas
D. Identify alternate facilities or service delivery
1. Identify ways in which you can achieve social distancing (to prevent spread of disease) in
the delivery of essential services. ,
• Altemating work schedules _
30
, • Alternate locations (depending on IT limitations)
o CenterPlace
o Home (limited)
2. Can you achieve social distancing (to prevent spread of disease)? Consider ideas such as
telecommuting, alternate work hours, alternate work locations, couference calls instead of
meetings.
• Yes
3. Identify changes in facility needs associated with alternate work locations.
• Placement of computing hardware to work from other city locations.
• Need of network access form non city locations.
4. Determine whether critical functions could be performed through flex shifting.
• Yes
5. Employ use of employee direct deposit for payroll.
• Currently in use by all finance employees
E. Technology Questionnaire
1. Describe any plans to expand staffl s ability to work remotely?
• Ability to work offsite.
2. Describe any changes to your telephone service requirements? (call conferencing, call
forwarding, additional automated messaging systems, etc.).
3. Describe any other significant changes to your operations that would impact services
provided by or coordinated through ITS (e.g. establishment of alternative work
facilities). Where possible, identify when changes to services would need to be in
place. This is especially important when ITS needs to coordinate with outside service
providers on issues like telephone services.
• Network access, phone access to include conference call and or call
forwarding
• Altemate locations - Setup of hardware and network for access
F. Proactive measures to put in place now:
• Increase cross training among the Finance Department
31
Department Continuitv of Operations Plan
Deaartment or Division Name: Operations and Administration (Finance)
- Information Technology
A. Create plans & procedures that address pandemic flu assumptions.
1. Continuity of Government issues include:
a. Provide your line of succession (naxnes and phone numbers) for essential
services.
Line of succession:
• Ken Thompson, Finance Director
• Bin~ Bingaman, IT Specialist
• Bill Miller, TT Specialist
• Phil Herman, Database Administrator
b. Institute delegation of authority to implement your line of succession.
• Ken Thompson, Finance Director
• Dave Mercier, City Manajer _
• Mike Jackson, Deputy City Manager 2. Identify any critical times of year when certain functions must be performed.
• Maintaining the City's computer network and servers is critical at all times in
order for the City of Spokane Valley to continue daily operations.
3. Identify any changes that your reduced level of service will have on other
agencies not only within the City of Spokane Valley government but also other local,
state, or federal programs.
• Internal - The Continuity of Govemment plans for all City departments are at
risk with a reduced level of IT service. In order for departments to perform
their plans, access to the network must be available, whether onsite or by
remote access.
4. Identify all internaUexternal customers with which you regularly do business.
• Intemal - Employees, Management, Department Heads, Council
• External - Cable and phone service, Laserfische Tech Support, Tech support
for servers, Microsoft.
5. Identify goods and services you receive from others.
• Network/server support from, Laserfische support, Software support. 32
6. Identify a single point of contact in your department who will record and transmit
Information about employee absentee rates and the abiiity to deliver essential
. service.
• Ken Tliompson, Finance Director
7. Identify a method of notifying employees of changing information.
• Website, office email, phone calls.
,
' 8. If job functions are rotated to different employees, how will those needing services be
advised?
• Website, office email, phone calls.
B. Identify essential functions
1. Identify mission essential functions for your department.
• Maintaining the City's computer server/network function, both onsite and
remote access
, • Ability to access computers
• Maintai.n.i.ng the City's phone system
• Ability to forward numbers
• VOIP (voice over intemet protocol)
2. Identify functions thaf can be suspended while staff is reassigned to more critical
roles.
C. Identify essential staff
1. Identify positions needed to carry out mission essential functions. Identify key
employees and multiple backups.
• Bing Bingaman, IT Specialist
• Bill Miller, IT Specialist
• Phil Herman, Database Administrator
, 2. Identify staff from non-mission essential areas that can be cross trained to backf'~ll critical
functions.
33
3. Identify an additional workforce, for example retired employees, to complete
mission essential functions.
• Bob Maddy, IT Technician
D. Identify alternate facilities or service delivery
1. Identify ways in which you can achieve social distancing (to prevent spread of disease) in
the delivery of essential services.
• Through IP address access, city employees' computers can be accessed
remotely.
• Use of telephone and emails to discuss computer problems.
3. Can you achieve social distancing (to prevent spread of disease)? Consider ideas such as
telecommuting, alternate work hours, alternate work locations, conference calls instead of
meetings.
• If able, network malfunctions will be addressed via remote access. -
• As necessary, server repairs can be addressed durincr alternate work hours when public access to the building is decreased.
• Conference calls will b8 utilized to address problems..
3. Identify changes in facility needs associated with altemate work locations.
4. Determine whether critical functions could be performed through flex shifting.
• Yes
5. Employ use of employee direct deposit for payroll.
• Will encourage use if not already urilizing.
E. Technology Questionnaire
1. Describe any plans to expand staff's ability to work remotely?
• Accessino, computers off-site through VPN, Microsoft Sharepoint.
• Accessing emails through City website;
34
- -log on to website www.spokanevallev.org, access through "Employee
' Access" icon at the bottom of the home page, know your user name and
(same as office login/password).
• VOIP (All PW phones, Bill Miller, Phil Herman, and Bing);
-plug VOIP phones into any broadband connection for alternate site use.
• Office phone forwarding capability;
-phone calls to 921-1000 forwarded to an offsite location
-forwarding desk phones to other employees, cell, or home for offsite
usage.
2. Describe any changes to your telephone service requirements? (call conferencing, call
forwarding, additional automated messaging systems, etc.).
• Call Forwarding: See attached documents for call forwarding instructions.
3. Describe any other significant changes to your operations that would impact services
provided by or coordinated through ITS (e.g. establishment of alternative work
facilities). Where possible, identify when changes to services would need to be in
place. This is especially important when ITS needs to coordinate with outside service
providers on issues like telephone services.
F. Proactive measures to put in place now:
• Testing and training of phone forwarding system.
• VOIP training and list of phones to departments (number the phones).
• Laptop and computer program installation and training for off-site use.
• Cross training of IT personnel on essential IT functions to provide
multiple personnel capable of maintaining phone and computer servicas in
the event of pandemic.
35
Department Continuitv of Operations Plan ,
Deaartment or Division Name: Community Development
A. Create plans & procedures that address pandemic flu assumptioas.
1. Continuity of Govemment issues include:
a. Provide your line of succession for essential services.
Line of succession: (refer to Emergency Telephone Contact List maintained by
Administrative Assistant in Executive and Legislative Support Department for
emergency contact information)
• Kathy McClung, Community Development Director
Office: x1010 or 688-0030 Mary Kate McGee, Buildin~ Official
Office: x1100 or 688-0024
• John Hohman, Senior Engineer-Development
Office: x1200 or 688-0185
• Greg McCormick, Planning Management
Office: x1300 or 688-0023
b. Institute delegation of authority to modify or address anomalies in line of
succession.
• Director
• Building Official
2. Identify any critical times of year when certain functions must be perfonned.
• All departmental functions performed year round.
3. Identify any changes that your reduced level of service will have on other agencies within
not only the City of Spokane Valley government but also other local, state, or federal
programs.
• Impacts our ability to issue formal communications on behalf of the city to,
and coordinate communications with:
o Utility providers
o City staff
o General public
o Businesses
o Other governmental entities at local, state and federal levels
36
- o Non governmental organizations
4. Identify all internaUextemal customers with which you regularly do business.
• City Council
• Public Works Department
• IT Department
• City Managers Office
• General Public
• Spokane Valley Fire Department
• Spokane County Fire District #8
• Spokane County Utilities
• Water Districts
• Health District
• WSDOT
5. Identify goods and services you receive from others.
• Interftal -
o Information and reports from City Council, City staff on
programs, projects and issues
o Information technology, internet and telephone services through
IT
o Comments from intemal divisions for permitting activities
o City Attorney's Office
• External -
o Comments from outside agencies for permitting activities and
Development projects
o Spokane County Assessors Office - recording of plat, easements,
ROW dedications, etc
o Spokane County- houses permit information on County server
o Consultants providing review services
o Newspapers
■ Valley News Herald-public notices
6. Identify a single point of contact in your department who will record and transmit
information about employee absentee rates and the ability to deliver essential
services.
• Deanna Griffith, Administrative Assistant to Director
Office: x1001 or 688-0050
37
7. Identify a method of notifying employees of changing infonnation. • Employees' City email addresses
• City website
• Telephone call to employee home phone
• Text messages to employee cell phones
8. If job functions are rotated to different employees, bow will those needing services be
advised?
• Posting of information on website
• Physical posting at Permit Center/front desk
• Email notification
• Out of office message on email
• Out of office message or call forwarding on phone
• Telephone (IT staff can set up phone and computer referrals if employee is
unavailable)
• Phoning customers with updated information regarding change in service
B. Identify essential functions
1. Identify mission essential functions for your department.
• Statutorily required functions. ,
2. Identify functions that can be suspended while staff is reassigned to more critical roles.
• P6ririittillg
• Plan reviews (building and civil)
• Hearings
• Pre-application meeting
• Application processing
• Recording of plats
• Inspections (building and civil)
• Code enforcement
• Non-emergency-related communications including
o Non-emergency emaiUtelephone messages
o Council meeting attendance
o Non-emergency website maintenance
o Public Hearings
o Planning Commission Hearings
C. Identify essential staff
1. Identify positions needed to carry out mission essential functions. Identify key
employees and multiple backups.
38
• Natural Disasters staff for essential functions
o Inspection staff (damage assessments)
o Engineering staff (damage assessments)
o Planning staff with GIS skills provide existing data and create
databases/maps that will assist recovery efforts
• SocialIsolation
o Staff required to perform statutorily required functions
2. Identify staff from non-mission essential areas that can be cross trained to backfill critical
functions.
• Natural Disasters staff cross training
o Public Works inspection and engineering staff may be help with
building damage assessments
o Permitting staff cross trained to assist building inspectors
• Social Isolation staff cross training
o Planning and Development Engineering Technicians trained to do
permitting
o Development Engineering Technicians already crossing training to
facilitate pre-application meetings
o The department has a total of 6 positions, which perform inspection
tasks. The inspection staff has already been conducting cross
training activities. In the case of social isolation, a rotating schedule
will be implemented.
3. Identify an additional workforce, for example retired employees, to complete
mission essential functions.
• Temporary or contract staffing
• Staff from other jurisdictions within the local area jurisdictions/agencies
(interlocal agreements may be required).
D. Identify alternate facilities or service delivery
1. Identify ways in which you can achieve social distanci.ng (to prevent spread of disease) in
the delivery of essential services.
• Conduct conununications information gathering and dissemination via email,
telephone, internet, website, teleconference
• Telework from home or from other alternative location
• Change routing procedure for submitted documents to reduce staff contact,
no person to person delivery, pick up of documents from division in
boxes
• Eliminate internal meetings (staff, coordination, etc) use phone and email
• Use portable data storage devices (thumb drives) to
o Work from altemative locations
o Store vital documents
39
2. Can you achieve social distancing (to prevent spread of disease)? Consider ideas such as
telecommuting, altemate work hours, alternate work locations, conference calls instead of
meetings.
• Altemate work schedules
• Mailing documents instead of ineetings (pre-apps docs, tech review docs,
etc)
• Increased responses to customers via phone calls and emails instead of at
counter or in meetings
• Allow submittal of permitting documents via email instead of in person.
• Allow payment of fees online
• Allow document to be faaced
3. Identify ahanges in facility needs associated with alternate work locations.
• Updated Permit Center Website to allow submittal of permit applications
electronically
• Update Permit Center Website to allow applicant to check status of permit
• Update department website to allow customer to check status of application
online
• Install plastic dividers at permit and planning counter to help reduce contact
level between staff and general public
• Use only front conference rooms or City Council chambers for meeting to
prevent general public from interacting with staff
• Restrict non-employee visitors (family, friends, etc) from general work areas .
4. Determine whether critical functions could be performed through flex shifting.
• Yes
5. Employ use of employee direct deposit for payroll.
E. Technology Questionnaire
1. Describe any plans to expand staffls ability to work remotely?
• Inspectors already have laptop computers, these laptops need to be checked
to ensure they are updated with latest available technology for wireless
connections to network and permitting system
• Citrix software (coordination with Spokane County required) updated to
allow
o Remote access by staff to input and read data
o Remote access by reviewing agencies to input and read data
o Remote access by customers to view staff of applications
2. Describe any changes to your telephone service requirements? (call conferencing, call
forwarding, additional automated messaging systems, etc.).
• Call conferencing /teleconferencing/video conferencincr
40
, • Automated messaging system needed
" • Cail forwarding to alternative work locations
0 Additional cell phone services for essential staff
3. Describe any other signif cant changes to your operations that would impact services
provided by or coordinated filuough ITS (e.g. esta.blishment of alternative work facilities).
Where possible, identify when changes to services would need to be in place. This is
especially important when ITS needs to coordinate with outside service providers on issues like telephone services.
• Implement telephone line for those with permit applications and a separate
line for review agencies to leave comments and questions
• Employee information telephone line needs to be established and instructions
for updating/routing callers should be added to Emergency Communications
protocol.
F. Proactive measures to put in place now:
• Finalize line of succession and document, communicate, train and drill in
procedures
• Finalize delegation of authority to implement line of succession and
document, communicate, train and drill in process.
• Set up group voice mail distribution lists that department heads can access
and implement from either in-office or remotely to notify employees of
closureJreporting status in case of a closure.
• Ensure all employees have been trained and know how to set up computers
and phones for out-of-office messages and call forwarding.
• Put posters in common areas regarding hand washing, staying home if sick,
etc
• Start providing hand sanitizer and other supplies now
• Promote clean work area (motivate employees to keep clean work area with
some type of incentive)
. • Train staff who work outside of City Hall on measures to prevent spread of
flu
o No hand shaking
o Wear personal protective equipment (face masks) when in close
contact with general public
• Employee information
o Perform survey of staff to determine potential number impacted .
by schooUdaycare closures, pubiic transit/transportation to work
reliability, household members in high risk categories (see
Flu.gov for sample survey)
o Promote flu prevention and care information, including stay at
home if sick.
o Promote flu vaccination when available
o Encourage all employees to use direct deposit.
o Encourage employees to develop home preparedness plan
, o Provide resource information to employees (nurse line numbers,
- - websites, handouts, etc) ,
41
Department Confinuitv of O'nerations Plan
.
DeDartment ar Ilivision Name: ~arks and Rec1'eatIOn
A. Create p]ans & procedures that address gandemic flu assumptions,
1. Continuity of Crovernment assues include:
a. Pravide your line of succession (names and ghane Dumbers) for essential
Se1vI,ces.
L]Ile 0f S1.1GGeSsIDL1:
0 M1ke StoI1E~', DLT'eCtOr; 688-0040 - 63 8-983 Sc
0 Caral Carter, Facilities Supervisor: 6$8-0042 - 994-9857cell
• Tettnifer Papicb, Recrea#ian Cvordinator. 6$$-0190 - 385-3592 cell
• Brian Moat, Maintenance: 688-0302- 217-G971cel1
• CbrisDQbbias, 'Maintenatice: 688-0302 - 263-0513ce11
6. Institute delegatian of authority to implement your line of successian.
• Mike Stone wi11 implement lYne of successian. ;
2. Tdentify any critic.al times of yeax when certaiu functians must be per£ozrried.
•Summer is acritical time due to scheduled weddings and corporate park
oe~tffi~s.
• Fa1l,is critica1 to c.orporate meetings.
3. Identify any changes that your reduced 1eve1 of servi+ce will have oD other
agenaies not only within the City of Spokane Valley government bu,t alsa other loca1,
state, Qr federal progams.
+ Reduced 1eve1 of servace will nat impact other loca1, state, or federal
prog'ams with the exceptian of 5pokane Community Coll,ege classes.
4. Tdentify a11 internaIlexternal custorners with which yau regularly do business,
• The list of oustomers varies and i~ very Iarge. Sirnply, oux parks, recreatian
prograffis and CenterPlace are used by msident.s of the cornrnunity.
CenterPlace also does business with a variety of corporate and community
organizations, Spakane Community Colleges and the Spokane Vailey Senior
Center. ,Additianally we have aur paxk and aquatic mainfenance cantrac#ed
aut to private cantractors and we utilize a wide variety ofvendors to suPPlY
goods and smices to CenterPlace.
5. Identify goods and services you rece;ive from athers. .42
• We have ongoing maintenance contracts for services within our Parks, Pools
and CenterPlace. We also work with a variety of vendors to supply
CenterPlace with goods and equipment we use in our operations.
6. Identify a single point of contact in your department who will record and transmit
information about employee absentee rates and the ability to deliver essential
service.
• Mike Stone, Director
7. Identify a method of notifying employees of changing information.
• Employee's City email addresses
• Employee telephone
• Website
8. If job functions are rotated to different employees, how will those needing services be
advised?
• Email notification
• Out of Office message on email
• Out of Office message on phone
• Telephone
S. Identify essential functions
1. Identify mission essential functions for your department.
• Communication. T'he public needs to be able to schedule the use of
CenterPlace a.nd Parks
• Essential since our facilities are the actual host of the event or activity.
2. Identify functions that can be suspended while staff is reassigned to more critical
roles.
• Recreational Programs
• Senior Center
C. Identify essential staff
1. Identify positions needed to carry out mission essential functions. Identify key
employees and multiple backups.
• For CenterPlace: Carol Carter, Brandon Newbill and Brian Moat with Becky
Gilbreath and Chris Dobbins as backup.
• For Recreation: Jennifer Papich
43
• For Senior Center: Karen Clark-Parson
• For Parks: Mike Stone with Patty Bischoff as backup
2. Identify staff from non-mission essential areas that can be cross trai.ned to backfill critical
functions.
• Mike Stone, Karen Clark-Parson and Pariy Bischoff could be cross-trained to
_ take reservations etc;
• Jennifer Papich - website updates
3. Identify an additional workforce, for example retired employees, to complete
mission essential functions.
• I`Tone.
D. Identify alternate facilities or service delivery
1. Identify ways in which you can achieve social distancing (to prevent spread of disease) in
the delivery of essential services.
• CenterPlace could be closed for events and programs. This would not only
impact scheduled events, but Community College classes, Meals on Wheels -
and the Spokane Valley Senior Center. '
2. Can you achieve social distancing (to prevent spread of disease)? Consider ideas such as
telecommuting, alternate work hours, alternate work locations, conference calls instead of
meetings.
• If CenterPlace remains open for any events or activities, social distancing
could not be achieved as staff would need to work the events.
3. Identify changes in facility needs associated with alternate work locations.
• None
4. Determine whether critical functions could be performed th.rough flex shifting.
• Yes
5. Employ use of employee d'uect deposit for payroll.
• All ni.ne permanent employees have direct deposit.
44
- E. Technology Questionnaire
1. Describe any plans to expand staff s ability to work remotely?
• Need would be for City laptops to be available.
2. Describe any changes to your telephone service requirements? (call conferencing, call
forwarding, additional automated messaging systems, etc.).
• None
3. Describe any other significant changes to your operations that would impact services
provided by or coordinated through ITS (e.g. establishment of altemative work
facilities). Where possible, identify when changes to services would need to be in
place. This is especially important when ITS needs to coordinate with outside service
providers on issues like telephone services.
• None
F. Proactive measures to put in place now:
• Provide necessary staff cross-training.
• Determine availability of City laptops.
• Review plan with staff and make necessary changes.
• Discuss plan with Senior Center Association.
• Discuss plan with Meals on Wheels.
45
Department Continuitv of Operations Plan -
Department or Division Name: Public Wopks - Capital Projects
A. Create plans & procedures that address pandemic flu assumptions.
1. Continuity of Government issues include:
a. Provide your line of succession (names and phone numbers) for essential
services. .
• Neil Kersten, Public Works Director 990-3482
• Steve Worley, Senior Engineer CIP 979-7480
• Craig Aldworth, Senior Enaineer 747-0100
b. Institute delegation of authority to implement your line of succession.
• Will be done by Memo.
2. Identify any critical times of year when certain functions must be performed.
• Construction inspections, management during summer.
3. Identify any changes that your reduced level of service will have on other agencies not
only within the City of Spokane Valley government but also other local, state, or federal
programs.
• N/A
4. Identify all internaUexternal customers with which you regularly do business.
• County & State agencies, WSDOT, Contractors, Citizens
5. Identify goods and services you receive from others.
• N/A
6. Identify a single point of contact in your department who will record and transmit
information about employee absentee rates and the ability to deliver essential
service.
• Kristin Peart
7. Identify a method of notifying employees of changing infonnation.
• City Administration
46
8. If job functions are rotated to different employees, how will those needing services be
advised?
• Via telephone by City Administration
B. Identify essential functions
1. Identify mission essential functions for your department.
• Construction inspection/management,
2. Identify functions that can be suspended while staff is reassigned to more critical
roles.
~ Design work can be suspended.
C. Ideatify essential staff
1. Identify positions needed to carry out mission essential functions. Identify key
empioyees and multiple backups.
• PW Director, Maint Superintendent, Senior Capital Projects Engineer,
Stormwater Engineer, Sen.ior Traffic Engineer.
2. Identify staff from non-mission essential areas that can be cross trained to backfill critical
functions.
• None
3. Identify an additional workforce, for example retired employees, to compiete
mission essential functions.
• By Advertisement
D. Identify alternate facilities or service delivery
1. Identify ways in which you can achieve social distancing (to prevent spread of disease) in
the delivery of essential services.
• Some employees could work from home.
2. Can you achieve social distancing (to prevent spread of disease)? Consider ideas such as
telecommuting, alternate work hours, alternate work locations, conference calls i.nstead of
meetixigs.
• Can be investigated if necessary.
' 3. Identify cha.nges in facility needs associated with alternate work locations.
47
• Unknown
4. Detennine whether critical functions could be performed through flex shifting.
• No
5. Employ use of employee direct deposit for payroll.
• Most employees use direct deposit.
E. Technology Questionnaire
- 1. Describe any plans to expand staff's ability to work remotely?
• City should set up remote connection ability to access network.
2. Describe any changes to your telephone service requirements? (call conferencing, call
forwarding, additional automated messaging systems, etc.).
• Establishing conferencing service, so staff can all call into a central location
from difference sites.
3. Describe any other significant changes to your operations that would impact services
provided by or coordinated through ITS (e.g. establishment of alternative work
facilities). Where possible, identify when changes to services would need to be in
place. This is especially i.mportant when ITS needs to coordinate with outside service
providers on issues like telephone services.
F. Proactive measures to put in place now:
48
Department Continuitv of Operations Plan
Department or Division Name: Public Works - Storm Water
A. Create plans & procedures that address pandemic flu assumptions.
1. Continuity of Government issues include:
a. Provide your line of succession (names and phone numbers) for essential
services.
Line of succession:
• Neil Kersten, Public Works Director 990-3482
• Art Jenkins, Stormwater Engineer 844-5066
• Aaron Clary, Engineering Technician II 993-8958
b. Institute delegation of authority to implement your line of succession.
• Will be done by memo.
2. Identify any critical times of year when certain functions must be performed.
• Large run-off events or spills year round.
3. Identify any changes that your reduced level of service will have on other agencies not
only within the City of Spokane Valiey government but also other local, state, or federal
programs.
4. Identify all internaUextemal customers with which you regularly do business.
0 County & State agencies, Contractors, Citizens of Spokane Valley
5. Identify goods and services you receive from others.
• Fuel
6. Identify a single point of contact in your deparhment who will record and transmit
Information about employee absentee rates and the ability to deliver essential
service,
• Kristin Peart, Admin.istrative Assistant
7. Identify a method of notifying employees of changing information.
49
i
• City Administration 8. If job functions are rotated to different employees, how will those needing services be
advised?
• City Administration
B. Identify essential fuactions
1. Identify xnission essential functions for your department.
• Local urban flooding, spills in ROW.
2. Identify functions that can be suspended while staff is reassigned to more critical
roles.
• Ongoing permit work, planning, and desip work can be suspended.
C. Identify essential staff
1. Identify positions needed to cany out mission essential functions. Identify key
employees and multiple backups.
• Sr. Storm Water Engineer, Storm Water Engineer, Interns
2. Identify staff from non-mission essential areas that can be cross trained to backfill critical
functions.
• N/A
3. Identify an addifiional workforce, for example retired employees, to complete
mission essential functions.
• By Advertisement
D. Identify alternate facilities or service delivery
1. Identify ways in which you can achieve social distancing (to prevent spread of disease) in
the delivery of essential services.
• Some employees could work from home, stay in vehicles, use cell phones
rather than in-person meetinas, phone conferencing.
2. Can you achieve social distancing (to prevent spread of disease)? Consider ideas such as
telecommuting, alternate work hours, altemate work locations, conference calls instead of .
meetings. '
50
- - • Can be investigated if necessary.
3. Iden,tify changes in facility needs assnciated wit.h altemate work lacations.
• Can 6e investigated if necessary.
4. Y]etermine whedxer critical fumctions could be performed thraugh flex shifting.
• Can be investicrated if necessary.
5. Employ use of employee direct depasit for payroll.
• 1VIost employees use direct depvsit
E. Techaology Quest-iannaire
1. Desaribe any plans fa expand staff's ability ta work remofely?
• City sbould set up remote cannection ability to access netavork,
2. Describe any changes to your telephone service requirements? (call canferencing, ca11
forwarding, additional automated rnessaging systerns, etc.).
• To be' handled by City Adrninistration.
3, Describe any other sigriificant changes to your operations that would impact ser-vices
pravided by or coordinated thraugh ITS (e.g. establishment of alternative utork
faG1lit1eS). Where possible, identify when changes to services vvould need ta be in
place. This is especially important when'rTS needs to ooardinate vvith outside service
prnviders on issues like telephone servxces. -
F. Proactive measnres to put in p1ace now:
+ Phane ronferencing
+ Ce11 phone for setect heads
* Ham radio list (those that have on,e frotn Ci#y) - Nextell
+ Call forwardinla to HamelCeII
51
Department Continuitv of Operations Plan
Department or Division Name: Public Works - Street Fund - Street
A. Create plans & procedures that address pandemic flu assumptions.
1. Continuity of Govemment issues include:
a. Provide your line of succession (names and phone numbers) for essential
services.
Line of succession:
• Neil Kersten, Public Works Director 990-3482
• Tim Klein, Maintenance Superintendent 294-1038
• Brant Collier, Maintenance Inspector 868-7184
• Tom Danielson, Maintenance Inspector 294-6079
b. Institute delegation of authority to implement your line of succession.
• Wiil be done by memo.
2. Identify any critical times of year when certain functions must be performed.
• Winter operations and Spring flooding.
3. Identify any changes that your reduced level of service will have on other agencies not
only within the City of Spokane Valley government but also other local, state, or federal
programs.
• Vehicular traffic would be affected with a reduction of service.
4. Identify all intemaUexternal customers with which you regularly do business.
• County & State agencies, Contractors, Citizens and employees of Spokane
Valley
5. Identify goods and services you receive from others.
• Contract Maintenance
• Materials
6. Identify a single point of contact in your department who will record and fxansmit
Information about employee absentee rates and the ability to deliver essential
52
5eIV1Ce.
• Kristin Peart Admimistrative Assistatit
7. Identify a rnethod of noti.fying emplayees of changing informatian,
• -City Administration S, Yf jab functions are rotated, to different employees, how will thase needing services 'be
advised?
• City AdnZinistration
B. Identify essential furtctions
1. Idexitify mission essential functions far yaur depariment.
• Street mainten,ancelsignalization maintenance of ai1 Mrastructures.
2. Xdentify functions that can be suspended while staff is reasszgned to mare critical
roles.
*Sireet maintenance functians -consi,dered high priont-y and must nvt be
suspended.
• Nino;r activi#ies such as sweepin,( F, pavtng may be suspend,ed
• Emergency vperations cannot be suspen,ded.
C. Identify essential staff
1. Tdentify positions neerled to carry out mission essenfial functions. Identify key
emplayees and multiple backups.
• Public Works staff and contractors
2. Identify staff fram nvn-rnissian essential areas #hat can be cross trained to backfill critical
functians.
~ N/A
3. Identify an additional workforce, for example ret€red emplayees, to coinplete
mission essen€ia1 fimctions.
• By AdvertYSement
. D. Tdentify alternate facilities or service delivery
.
53
1. Identify ways in which you can achieve social distancing (to prevent spread of disease) in
the delivery of essential services.
• Some employees could work from home on internet.
2. Can you achieve social distancing (to prevent spread of disease)? Consider ideas such as
telecommuting, altemate work hours, alternate work locations, conference calls instead of
meetings.
• Can be investigated as needed.
3. Identify changes in facility needs associated with alternate work locations.
• Can be investigated as needed.
4. Determine whether critical functions could be performed through flex shifting.
• Can be investigated as needed.
5. Employ use of employee direct deposit for payroll.
a Most employees use direct deposit.
E. Tecbnology Questionnaire - , ,
1. Describe any plans to expand staff's ability to work remotely?
• Need laptops with access to network.
2. Describe any changes to your telephone service requirements? (call conferencing, call
forwarding, additional automated messaging systems, etc.).
• To be handled by administration.
3. Describe any other significant changes to your operations that would impact services
provided by or coordinated through ITS (e.g. establishment of alteniative work
facilities). Where possible, identify when changes to services would need to be in
place. This is especially important when ITS needs to coordinate with outside service
providers on issues like telephone services.
F. Proactive measures to put in place now: 54
-
Department C-ontinuitv of Ofoerativns Plan
Department or I)ivisian Name: Pub1~~ WorkS - Stree# FuRd - Traffic
A. Create plans & procedures that address pandemic f1u assumptions.
1. Continuity of Govemnent issues include:
a. Prouide your line of succession (names and phone numbers) far essential
services.
Line of successian,:
• Neil Kersten, Fublic Wvrks Director 940-3482
• Iaga Note, Senior Engiueer $44-8790
• Rya.n Kipp, Assistant Engineer 727-810-111 0
• Tim Klein, Maintenance Sugerintendent 294-103E
b. Ynstitute delegation of authority ta inaplement your line af sticcession.
• Will be dane by m.emo.
2. Iden#ify any critica1 ti.mes af year when certain functions must be performed.
• 5 ame year round
3. identify a-ny chn,ges that your reduced leve1 af servi,ce wi'll have on, other agencies not
only within the City of Spokane Valley gove=ent but also ather local, state, or federal
prograrns.
• Conrdinating signal sign operatian. ]DeIay in time to respoad to CAR
approval,. Review tra .~'ic control plans for constructian prajects.
4. Identify all internaUexternal customers with wliich you regularly da busi.ness.
*County & State agencies, Contractors, Citizens af 5pokane Va11ey
5. Identify goods and services you reeeive fram others. .
• Electricity
6, Iden,tify a single point of contac# in your department who will record and iratismit
in.farmatiaa ahout emptoyee absezatee rates and the ability to deiiver essential
service.
55
• Kristin Peart, Administrative Assistant
7. Identify a method of notifying employees of changing information.
• City Administration
8. If job functions are rotated to different employees, how will those needing services be
advised?
• City Administration
B. Identify essential functions
1. Identify mission essential functions for your department.
• Coordinating signal operations/maintenance with WSDOT & County Traffic
Control.
2. Identify functions that can be suspended while staff is reassigned to more critical
roles.
• Handling citizen action requests for traffic issues.
C. Identify essential staff 1. Identify positions needed to carry out mission essential functions. Identify key
employees and multiple backups.
• Sr. Traffic Engineer, Traffic Engineer, Traffic Intern
2. Identify staff from non-mission essential areas that can be cross trained to backfill critical
functions.
• N/A
3. Identify an additional workforce, for example retired employees, to complete
mission essential functions.
• By Advertisement
D. Identify alternate facilities or service delivery
1. Identify ways in which you can achieve social distancing (to prevent spread of disease) in
the delivery of essential services.
• Some employees could work from home depending on time of year.
56
" 2. Can you achieve social distancing (to prevent spread of disease)? Consider ideas such as
- telecommuting, alternate work hours, alternate work locations, conference calls instead of
meetings.
• Can be investigated if needed.
3. Identify changes in facility needs associated with alternate work locations.
• Can be investigated if needed.
4. Determine whether critical functions could be performed througb flex shifting.
• Can be investigated if needed.
5. Employ use of employee direct deposit for payroll.
• Most employees use direct deposit.
E. Technoiogy Questiooaaire
1. Describe any plans to expand staffs ability to work remotely?
• City should set up remote Iogin.
2. Describe any changes to your telephone service requirements? (call conferencing, call
forwarding, additional automated messaging systems, etc.).
• To be handled by administration
3. Describe any other significant changes to your operations that would 'unpact services
provided by or coordinated through ITS (e.g. establishment of altemative work
facilities). Where possible, identify when changes to services would need to be in
place. This is especialiy important when ITS needs to coordinate with outside service
providers on issues like telephone services.
F. Proactive measures to put in piace now:
57
9. ELEMENTS OF THE CI'TY OF SPOKANE VALLEY CONTINUITY OF,
OPERATIONS
A. Communications
a) This plan has been posted on the City of Spokane Valley Website. It will be
reviewed with staff again if and when the Spokane Regional Health District
issues a pandemic alert or as the core team determines necessary based on the
heightened incidence/severity of flu cases ancUor confirmed pandemic cases in
our local area.
b) The following information is reviewed with staff at least bi-annually:
i. Possible health and safety issues - Attached to this plan are documents
to provide an overview of what to expect if there is a pandemic along
with steps staff can take to protect itself and family.
ii. Potential for office closure -City of Spokane Valley is not likely to
completely shut down during a pandemic - unless there is a
declaration of emergency that orders the closure of all businesses.
Voluntary closure of the office on the part of the City of Spokane
Valley could place us in a position of failing to perform our statutorily
required duties.
c) Emergency Communications Management Plan - Upon a decision to suspend
city operations, the City Manager or authorized designee (Deputy City ,
Manager) will trigger notifications and communications as appropriate 1. Telephone tree notifications
a. City Manager - Notify Deputy City Manager and
Council
b. Deputy City Manager notifies Senior Staff, Public
Infonnation Officer and Executive Support Staff
c. Public Information Officer notifies Ops & Admin Staff
d. Department heads notify employees and ensure
departmentJcitizen interaction telephone lines are
updated with appropriate message or forwarded to 921-
1000.
i. For future considerations: Upload emergency
employee contact list accessible via website for
, management to implement phone tree
2. Confirnung email notification to all City staff and Council
a. Primary responsibility - Public Information Officer
b. Secondary responsibility - Information Technology
Specialist
c. Tertiary responsibility - Deputy City Manager
d. E-mails will be sent to work e-mail addresses.
i. Message includes
1. City Hall closure status 58
2. Employee report or work from home
status
3. Employee information line number
4. Employees check
website/emaiUemployee information line
for status updates
3. Update 921-1000 temporary message recordJupdate
a. To be completed between 6:30 a.m. - 7:00 am. daily or
as status changes
b. Change temporary greeting to reflect status (Date in
effect, closure, emergency status, where to ca11 or
number to select for more information or to leave a
message, etc.)
i. Primary responsibility: Information
Technology Specialist (Bing)
ii. Secondary responsibility: Public Information
Officer (Carolbelle)
iii. Tertiary responsibility: Deputy City Manager
(Mike J.)
4. Update website
a. To be completed between 6:30 a.m, and 7:00 a.m. daily
or as status changes
i. Primary responsibilifiy: Public Information
Officer (Carolbelle)
ii. Secondary responsibility: Information
Technology Specialist (Bing)
iii. Tertiary responsibility: Deputy City Manager
5. Post closure, infonnation resources and contacts on main page
a. Situation updates/li.nks on main pa.ge
6. Media releases/updates
a. Public Information Officer to check with City Manager
or Designee for situational updates at 9:00 a.m. with
goai of having media releases out and updates posted to
website within one hour.
7. Communication with local officials - City of Spokane Valley
will use the Web to let 1oca1 officials of other jurisdictions
know about the City of Spokane Valley operations during a
pandem.ic situation.
B.1Polpcies and Procedures
a) All staff should review the City of Spokane Valley's Policies and Procedures on a regular basis. Polices specifically related to the Pandemic Plan include,
but are nat limited to:
59
o Sick and Bereavement Leave Policy # 200.515
• Family Medical Leave Policy # 200.520
• Pay Procedures Policy #
b) The City of Spokane Valley has the option to adopt a work rule which allows
compensation during the time of an emergency declaration that may lead to a
voluntary closure of our City offices. Employees should review the attached
Resolution No. 09-013, which describes the parameters for compensation by
the City during a voluntary closure.
C. Influenza Protection Measures - According to the Spokane Regional Health District
a person infected with influenza virus can be contagious for 24 hours before the onset of
symptoms, and for seven days thereafter, making it extremely easy for the virus to spread
rapidly to large numbers of people.
a) Preventative Measures - Hand hygiene, and cough etiquette. These measures
should be practiced by everyone, all the time. This should be common practice
during any cold and flu season. The City of Spokane Valley will ensure that
adequate supplies of hand hygiene products (soap and hand towels, alcohol
hand gel) are available.
b) Workplace Cleaning - During a pandemic, we will need to implement
additional measures to muumize the transmission of the virus through
environmental sources, particularly hard surfaces (e.g. sinks, handles, railings,
objects and counters). Transmission from contaminated hard surfaces is
unlikely but influenza viruses may live up to two days on such surfaces.
Influenza viruses are inactivated by alcohol and by chlorine. Cleaning of
environmental surfaces with a neutral detergent followed by a disinfectant
solution is recommended. Surfaces that are frequently touched Nvith hands
should be cleaned often, preferably daily.
Staff should not share cups, dishes, and cutlery and ensure they are thoroughly
washed with soap and hot water after use. Remove a11 magazines / papers
from waiting rooms and common areas (such as library tables and kitchen).
When a person with suspected influenza is identified and has left the
workplace, it is i.mportant that their work area / office, along with any other
knovvn places they have been, are thoroughly cleaned and disinfected.
c) Restrict Workplace Entry of People With Influenza Symptoms - On the
declaration of limiting social exposure by either the SRHD or City of Spokane
Va11ey core team, the City of Spokane Va11ey will put up notices at all
workplace facility entry points, advising staff and visitors not to enter if they
have influenza symptoms (Exhibit A). Employees will be advised not to come
to work when they are feeling unwell, particularly if they are exiibiting any
influenza symptoms. 60
Unwell employees will be advised to see a doctor. Workers who are ill should
stay home until symptoms resolve. Ill employees need to complete any
required quarantine period and are healthy before returning to work. Staff
who have recovered from the pandemic influenza are unlikely to be re-
infected (they will have natural immunity) and will be encouraged to return to
work as soon as they are well.
Staff that share households with someone who comes down with pandemic
influenza should not come to work. The reason is that they can become
carriers of the flu before they come down with flu symptoms. This incubation
period could be 7 days following the time of symptom onset in the household
member.
d) Social Distancing - These measures would be triggered by a declaration by
the State of Washington, the Spokane Regional Health District (SRHD plan
processes axe still under construction at this time) or the City of Spokane
Valley based on the intensity of the pandemic in our local area. Public and
private schools would probably be closed, largely because it has been
deterniined that stopping child to child transmission is critical to curbing the
spread of the virus. The core of this strategy is to minimize staff contact with
others. Crowded places and large gatherings of people should be avoided,
whether in internal ar external spaces. A distance of at least 3 meters (about
10 feet) should be maintained between persons wherever practical. Larger
distances are more effective. Visiting or other contact with ill people should
be avoided wherever practicable. Suggestions on how to mini i7e contact
include:
ii. Avoid meeting people face-to-face - use the telephone, e-mail and the
internet to conduct business as much as possible - even when
participants are in the same building;
iii. Avoid any unnecessary travel and cancel or postpone non-essential
meetings / conferences and workshops / training sessions;
iv. Arrange for employees to work from home or work variable hours to
avoid crowding at the workplace;
v. Avoid public transport: walk, cycle, drive a car or go early or late to
avoid rush hour crowding on public transport;
vi. Bring lunch and eat at desk or away from others (avoid crowded
restaura.nts). Introduce staggered lunchtimes so numbers of people in
the lunch room are reduced;
vii. Do not congregate in kitchen or other areas where people socialize. Do
what needs to be done and then leave the area;
viii. If a face-to-face meeting with people is unavoidable, minimize the
meeting time, choose a Iarge meeting room and sit at least 3 meters (10
feet) away from each other if possible; avoid shaking hands or
hugging. Consider holding meetings in the open air;
61
ix. Encourage staff to avoid recreational or other leisure classes / meetings
etc. where they might come into contact with i.nfectious people.
e) Disposable surgical masks - Even though the SRHD declares schools closed,
the rate of infections may continue to increase following social distancing.
During this level of risk there is increased and sustained transmission in the
general population. Any mask must be disposed as soon as it becomes moist
or after any cough or sneeze, in an appropriate waste receptacle, and hands
must be thoroughly washed and dried after the used mask has been discarded.
fl Ventilation - There is scientific and medical evidence that influenza can
spread in inadequately ventilated internal spaces. According to WEB
Properties, Redvvood Plaza does not circulate any air from other floors of the
building. The HVAC system has separate zones on each floor and each zone
has a fresh air intake with charcoal filters i.nstalled.
D. Other Essential Functions: a) City of Spokane Va11ey has set up a system to monitor staff who are ill or
suspected to be ill during a pandemic, including contacting sta.ff who are
unexpectedly absent from work. This includes the process to
facilitate/encourage the return of staff to work once they are better or at end of
a quarantine period.
b) City of Spokane Valley will have adequate supplies of tissues, medical and
hand hygiene products, cleaning supplies and masks for people who become
ill at work. It may be difficult to purchase such products once a pandemic
begins.
. c) Supplies may be disrupted. City of Spokane Va11ey will examine our supply
needs and make sure we have at least a three month supply of critical items at
all times.
10. Internet Resources:
www.cdc. eov
www.flu. [Zov
http : //vvww. srhd. ora/
httD://www.doh.wa.izov/panflu/Ddf/PanfluPocket.lDdf
http://www.srhd.ore/documents/SwineFlu/Sto-o%20Germs.%20Clean%20Your%20Hand _
s.%20Co1or.odf
62
- - Exhibit A
INFLUENZA
N%JT1F1%.P1;AH%T1UN
Influenza is a contagivus dtsease. There is currently an increase in
the numbers af people in Spvkane County with influenza. In order to reduce the spread of influenza in thEs workptace, the following is
required of everybody:
DO NOT COME TO WORK if you have:
chE11s, shivering and a #ever
- s onset af rnuscle aches and pains
' • - sore thraat
:drycough
trouble breathing
$ sneezing
¢ stuffy ar runny nose
~ tiredness.
Cf sorne of the above apply tv you, please stay home and wait until yau have
recvvered and have a temperature <100 and have gone at Ceast 24 hours rnrithout
fever reducing medication. Yvu a{so may be asked to obtain a fitness-for-duty
examination before returnirtg ta work.
If you ~~art to fee - ll'. at -I~~rk, DO NOT leave your
- work ar~~ ~ome in contact with other
emp1oyees. Use your phone to contact your
~
supervbsor.
63
12. Background
Seasonal influenza epidemics occur yearly due to subtypes of influenza that
circulate worldwide. These epidemics are responsible for an average of 36,000
deaths annually in the United States. Seasonal influenza primarily impacts those in
the community Nvith weaker immune responses (the very young, old and chronically
ill) since most people develop some degree of immunity to the viruses through
annual illness or vaccine. This immune response helps protect from the serious
consequences of influenza.
Influenza pandemics, however, are distinct from seasonal influenza epidemics and
represent one of the greatest potential threats to the public's health. Pandemic influenza
refers to a worldwide epidemic due to a new, dramatically different strain of influenza
virus. A pandemic virus strain can spread rapidly from person to person and, if severe,
- can cause high levels of disease and death around the world.
There are several characteristics of influenza pandemic that differentiate it from other
public health emergencies. First, it has the potential to suddenly cause illness
in a very large number of people, who could easily overwhelm the health care
systern throughout the nation. A pandemic outbreak could also jeopardize essential
community services by causing high levels of absenteeism in critical workplace positions.
It is likely that vaccines aga.inst the new virus will not be available
for six to eight months following the emergence of the virus. Basic services, such _
as health care, law enforcement, fire, emergency response, communications, transporta.tion, and utilities, could be disrupted during a pandemic. Finally, the -
pandemic, unlike many other emergency events, could last for several weeks, if not
months.
During the peak of a pandemic, non essential govemmental services may need to be shut
down or seriously cut back. Telecommunications will likely be overwhelmed early in the
pandemic. Some experts think that the Internet could shut down within 2 to 4 days of an
outbreak and that telecommuting will not be a viable option. The population may be
directed to stay in their homes but many people may not comply. Governments may need
to assume responsibility for the "last mile" of delivery of food and other supplies.
Schools will probably be sliut down. Absentee rates will be high. There are estimates
that as much as 25% to 35% of the workforce will take 5-8 days off over a period of three
months.
There are five potential stages leading to a pandemic:
• Virus Alert Stage - Detection in one or more people of a virus for which there is no
immunity in the general population. Potential, but not inevitable, precursor to a
pandemic.
• Pandemic Alert Stage - Virus demonstrates person-to-person transmission and causes
multiple cases in the same geographic area. -
64
4 Pandemic Imrninent Stage - Virus causing an unusually high rate ofnew cases and
il'kOrtaLity lri w1deSpread geQgr~ph1C areas.
a Pandemic Stage - Further spread of the virus with world-wide invalvement.
Q Second Wave -Afker the number of cases falls and the pandemfa appears #a be ending,
typically a secand wave of cases occurs within seve-ral months.
Au#horities
Various state and 1oca1 public officials have overlapping authorities with regard to
p;rotecting p-ublic hea1th and safety. 7'he Govemor, tMe State Baard of Health, the State
Secretary of Health, the County Executive, the local Board of Health, the Executive
Heads of Cities, and t.ie L1aca1 Health Dfficer each cari implement authorities wi,thin the
scope of their ju.risdiction ~ned at protecting public health, including ir~creasing sacial
distancing by closi,ng public or private facilities, During a pandemic, the presence of
o~erlapping authoriiies vvi11 necessitate close coromunication and caardination between
elected leaders and the Local Hea1th Off cer to ensure decisions and respon,se actions are
clear and consistent.
1. Governar of Washington State
The Govemor has authority to proclaim a state of ernergency after finding
that a disaster affects life, hea.lth, praperty, ar the public peace. RCW
43.06.010(12). The Ciovernar rnay assurne direct operational confrol over
all or part of loca1 emergency manaclement functions if the disaster is
beyond lacal cantrol. RCW 38.52.050. After praclaiming ~ state of emergency,
the Govexnor has the authority to restrict public assemb1y,
vrder periads of curfew, and prvhibit activities tiat he or she believes
shou1d 6e prohibited in arder to maintain 1ife and healti. RCW 43.06.220.
2. State Board of Health
The State Board of Health has aut.hority tv adopt rWes ta protect the public
health, including rules foX the unposition and use of isal,ation and
quarantine and for the preventian an,d control of infeatiaus diseases. RCW
43.20.050(2). Lacal boards of hea1th, health officials, Iaw enforcement
officials, and all other officers Qfthe state or any county, city or town shaJ.l
enforce all ruies that are adapfied by the State Board of Health. RCW
43.20.450(4).
3. The State Secretary of Heal-fih
T'he Secretary afHealth sha11 enforce a111avvs far the prfltectian ofthe
public healfh, and all rules, regu.lations, .and +orders of#he State Board of
Health. RCW 43.70.130(3). The Secretary also sha11 investigate vutbreaks
and epidemics of disease arid advise Loca1 Health Officers about measures
F-- to prevent and cantrol outbreaks. RCW 43.70.I30(5). The Secretary shall
enforce public health laws rules, regulations and orders in tacal rnatters
65
when there is an emergency and the local board of health has failed to act
with sufficient promptness or efficiency, or is unable to act for reasons
beyond its control. RCW 43.70.130(4). The secretary has the same
authority as local health officers but will not exercise that authority unless:
(a) the Local Health Officer fails or is unable to do so; (b) by agreement
with the Local Health Officer or local board of health; or (c) when in an
emergency the safety of the public health demands it. RCW 43.70.130(7).
4. Health Officer / Spokane Regional Health District
The Loca1 Health Officer acts under the direction of the local Board of
Health. RCW 70.05.070. The Local Health Officer enforces the public
health sta.tutes, rules and regulations of the state and the local Board of
Health. RCW 70.05.070(1). The Local Health Officer has the authority to
control and prevent the spread of any dangerous, contagious or infectious
diseases that may occur within his or her jurisdiction. RCW 70.05.070(3).
The Local Health Officer shall, when necessary, conduct investigations
and institute disease control measures, including medical examination,
testing, counseling, treatment, vaccination, decontamination of persons or
animals, isolation, quarantine, and inspection and closure of facilities.
WAC 246-100-036(3). The Loca1 Health Officer may initiate involuntary
detention for isolation and quarantine of individuals or groups pursuant to
provisions of state regulations. WAC 246-100-040 through 070.
The Local Health Officer has the authority to carry out steps needed to ,
verify a diagnosis reported by a health care provider, and to require any
person suspected of having a reportable disease or condition to submit to
examinations to determine the presence of the disease. The Local Health
Officer may also investigate any suspected case of a reporta.ble disease or
other condition if necessary, and require notification of additional
conditions of public health importance occurring within the jurisdiction.
WAC 246-101-505(11).
The Local Health Officer shall establish, in consultation with local health
care providers, health facilities, emergency management personnel, law
enforcement agencies, and other entities deemed necessary, plans,
policies, and procedures for instituting emergency measures to prevent the
spread of communicable disease. WAC 246-100-036(1).
The Local Health Officer may take all necessary actions to protect the
public health in the event of a conta.gious disease occurring in a school or
day care center. Those actions may include, but are not limited to, closing
the affected school, closing other schools, ordering cessation of certain
activities, and excluding persons who are infected with the disease. WAC
246-110-020(2). 66
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 8, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business M new business ❑ public hearing
❑ information ❑ adrnin. report ❑ pending legislation
AGENDA ITEM TITLE: Motion Consideration: Requests for Funding - allocations to outside
- agencies
GOVERNING LEGISLATION: City budgeting practices
PREVIOUS COUNCIL ACTION TAKEN: Proposals were requested from outside agencies for
2010 city financial assistance for public services (social services and economic development).
Twelve outside agencies presented proposals for 2010 city funding. Individual councilors have
submitted suggested amounts for the 12 agencies to Finance Director Ken Thompson
(attached).
BACKGROUND: The city has been providing partial funding for public services since
incorporation in 2003. The proposed budget for 2010 includes $141,000 for this purpose.
.Requests for 2010 programs total $237,000. Using the "rounded average" column the total
would be $145,650.
OPTIONS: 1) fund outside agency services at $145,650 and direct staff to find a reduction in
the 2010 budget to offset this increase; 2) reduce the "rounded average" column by $4,650 to
equal the budgeted amount for outside agencies; 3) some other approach that would balance
the budget. Staff recommends council continue funding outside agencies at $141,000 for 2010.
The City Council should decide how to reduce the "rounded average" column by $4,650.
RECOMMENDED ACTION OR MOTION: Motion to make the following outside agency funding
allocations for 2010: Arts Council: $
Big Brothers/Big Sisters: $
Coalition Resp. Disabled: $
Hearth Homes: $ Meals on Wheels: $
Project Access: $
Spokane Valley Partners: $
Arc of Spokane: $
Greater Spokane, Inc.: $
Center Point: $
Community Minded Television: $
Spokane Valley Chamber of Commerce:$
BUDGET/FINANCIAL IMPACTS: This recommendation has been incorporated into the 2010
city budget and will cost the city $141,000 for these public services.
STAFF CONTACT: Ken Thompson, Finance Director
l
CITY 0 F SPO KAN E VALLEY
QUTSiDE AGENCY ALLOGAT~ONS BY COiJNC1L
Sep-09
CallNCf LOR--------> 1 Z 3 4 5 6 AVG. ROUNDED
AVG
AGENCY
Arts Council $ 5,000 $ 7,500 $ 7,500 $ 7,500 $ 5,000 $ 4,000 ~ 6,083 $ 6,100
Big Brathers... $ 4,000 $ 7,000 $ 7,500 $ 6,000 $ 5,000 . $ 4,911 $ 4,900 ,
Coalition Resp. ais. $ 10,000 $ 2,500 $ 2,083 $ 2,100
Wearth Homes $ 7,50(] $ 2,500 $ 1,500 $ 1,917 $ 1,900
Mea1s on 1Nheels $ 6,500 $ 6,500 $ 6,540 $ 6,000 $ 5,000 $ 6,500 $ 6,167 $ 6,200
Projecf Access $ 20,000 $ 21,000 $ 20,000 $ 20,000 $ 20,000 $ Z5,000 $ 21,000 $ 21,000
Spakane Valley Par#, $ 30,000 $ 20,000 $ 35,000 $ 25,000 $ 20,040 $ 35,000 $ 27,540 $ 27,500
Arc af Spokane $ 2,500 $ 500 $ 1,500 $ 750 $ 750
Greater Spakane Inc $ 59,500 $ 64,000 $ 22,000 $ 65,000 $ 60,000 $ 50,000 $ 53,417 $ 53,400
Genter Point $ 1,500 $ 500 $ 1,500 $ 583 $ fiQQ
Com. Minded Tele
5pokane Valley Cham $ 16,000 $ 30,000 $ 30,000 $ 20,000 $ 20,000 $ 19,000 $ 21,167 $ 21,200
$141,000 $ 156,000 $ 150,000 $ 149,500 $ 136,000 $ 141,000 $ 145,583 $ 145,650
1 Eacceeds budget 9 1 1 2 1
2 Untler'budget
Dne councilor did not vate because of a potential conflict of interest
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: 9-8-09 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business Eg new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: . Motion Consideration: Mayoral Appointments to Wastewater Policy
Advisory Board
GOVERNING LEGISLATION: "Interlocal Cooperation Agreement between the City of Spokane
Valley, Washington, and Spokane County, Washington, Regarding Regional Wastewater
Management;" approved by Spokane Valley City Council at its July 21, 2009 meeting. (See
attached interlocal, page 5, Section 2.7 (b).
PREVIOUS COUNCIL ACTION TAKEN: Council approved the Interlocal at the July 21, 2009
Spokane Valley Council meeting.
BACKGROUND: Section 2.7.(b) of the Interlocal states that the City and County shall form a
five-member Policy Advisory Board comprised of two City elected representatives, two County
Commissioners, and one member selected by the four appointed members.
The charge to the Board is to review and make a recommendation on the Annual Budget and
proposed Charges, giving due consideration to all covenants in the resolution authorizing the
County Bonds; provided that such recommendation shall at all times comply with the provisions
of the resolution authorizing the County Bonds.
The purpose and function of the Policy Advisory Board shall be to create a forum for discussion
between the City and the County concerning the System and to create a body to which
information concerning the System can be provided. The appointed representatives shall serve
without compensation and the Board shall have no independent decision-making authority.
Mayor Munson intends to appoint himself and Deputy Mayor Denenny to this position.
OPTIONS: Council discretion.
RECOMMENDED ACTION OR MOTION: Move to confirm the mayoral appointment of Mayor
Munson and Deputy Mayor Denenny to the Policy Advisory Board for a term of four years or at
such time as either such elected official ceases to be an elected official.
BUDGET/FINANCIAL IMPACTS:
STAFF CONTACT:
ATTACHMENTS: Copy of final, signed Interlocal.
0
INTERLOCAL COOPERATION AGREEMENT BETWEEN . .
. THE CITY OF SPOKANE vALLEY, WASHINGTON,
AND
SPOKANE COUNTY, WASHINGTON,
REG.A.1tUING
REGIONAL WASTEWATER MANAGEMENT . THIS AGREEMENT is entered into on t,his 21 st day of July, 2009, by and between the City of Spolcane Valley and Spolcane County. RECZTALS
WHEREAS, Spokane County, a class A county duly organized an.d existing under and by
virtue of the Iaws of the state of Washington (the "County") provides wastewater collection,
handling, treatment, and disposal within fhe unincorporated areas of the County, the City of
Millwood, certain properties in the City of Liberty Lake, certain properties in the City. of
Spokane, and the City of Spokane Valley (the "City") (all areas together, the "Region"); .
- WHEREAS, the Region is faced with serious wastewater collection, management,
treatment, and disposal issues, including an increasing volume of wastewater that will exceed the
capacity of the existing wastewater system in less than five years;
VVHEREAS, the City and County are vitally concerned about the increasing volume of
wastewater and desire to construct, maintairi and operate a new water reclamation facility to
properly treat and dispose the increasing volume of wastewater; . WHEREAS, the City and County have woxlced together since the City's incorporation to
develop and construct wastewater collection, treahnent and disposal facilities; WHEREAS, as a result of the City an.d County's efforts, the County has entered into an
agreement with CH2M HILL Consfiructors, Znc., to design, construct and operate the Spolcane
County Regional Water Reclamation Facility (the "Facility") for wastewater treatment and
production of reclaimed water which will serve all persons within the Region;
WHEREAS, the County -will sell a significant amount of wastewater revenue bonds to
finance the design and construction of the Facility; -
WHEREAS, the City and County have been advised that this Agreement evidencing the
Cxty's support of the financing, design, construction and operation of the Facility will result in lower interest rates on the. wastewatEr revenue bonds than if such Agreement was not entered
into; WHEREAS, the City desires to support the financing, design, construction, and operation
of the Facility in order to meet the wastewater needs within the boundaries of the City;
Go9 - ~ ~ S
WHII?REAS, it is the intent of this Agreement to evidence the City's support for the
Facility and the financing of the Costs of the Facility;
WH-ERE.A.S, the City and the County are authorized by chapter 39.34 RCW to enter into
agrcemcnts with each other for cooperative action, such as planning, construction, owning,
financing, managing and opexating wastewater facilities;
WHEREAS, the afoxementioned recitals are found to be true and correct findings of fact;
and
WHEREAS, the City and County hereby find and determine that this Agreement is
mutually fair and advantageous to the City and County;
NOW, THEREFORE, between the parties hexeto, the City and County, IT IS HEREBY
AGREED AS FOLLOWS : ,
ARTICLE I
. DEFINITYONS
As used in th.is Agreernent, the following words, unless the context othenvise dictates,
have the following meani.ngs: - . • I
Agreement means this Tnterlocal. Cooperation Agreement beriween the City and the
County and pertains solely to those matters contained herein. ,
Annical Budget means the System budget for a fiscal yeax, as adopted or amended by the
County.
ChaYges means the fees, rates, and charges charged to the Users and collected by the
County Nvith respect to the SystEm, as the same are hereina#ter determined or later modified.
. Cily means the City of Spokane Valley, `'Vashington, a code city of tb:e statc of
`1Vashington. .
Costs of Maintenance and OpeYatiort means the County's expenses for operation,
maintenance, repairs and ordinary renewals and replacements necessary for the operation of the
System and includes, without limitation, administxative expenses, insurance premiums, legal and
engineer.ing expenses, consulting and technical expenses, payments to pension, retirement, health
and hospitalization funds, annual charges payable by the County pursuant to any lice-nses;
permits, orders or other authorizations from any agency or regulatory body having lawful
jurisdiction, any taxes (excluding discretionary taxes imposed on the System by the County),
govezn;menta.I charges and other expenses required to be paid by the County to the extent
properly and directly attributable to the operation of the System and costs of transfexs or
exchanges of the County Bonds. Costs of Maintenance and Operation do not include debt
service payments or any provision for depreciation, amortization or similar charges, or any costs
or expenses for new construcfion or reconstruction other than the costs of resforing any part of
the System to be paid from Charges or any deposits into the County Wastewatez Fund.
-2-
Costs of the Facility means, with respect to any part of the Facility, the costs, expenses
and liabilities paid or incurred or -to be paid or incuned in connection with the planning,
engineering, designing, acquiring, constructing, installing, operating, maintaining, financing or
disposing of sucll part of the Facilifiy, including all costs incurred in connecting the Facility to
any interceptor pipelines; and the obtaining of all governmental approvals, certificates, permits
and licenses with respect thereto, including, without limitation, the costs relating to any eminent
domain or condemnation expenses incurxed in corulection with the Facility by the County, and
debt service on any evidence of indebtedness of the County issued to finance any of the
foregoing. .
Costs of the System means, with respect to any part of the System, the costs, expenses and
liabilities paid or i.ncurred or to be paid or incurred in connection with the planning, engineering,
designing, acquiring, constructing, installing, operating, maintaini.ng, financing, or disposal of
such part of the System, and the obtaining of all governmental approvals, certificates, permits,
and licenses with respect thereto, including without limitation, the costs relating to any eminent
domain or condemnation expenses incurred in connection with the System by the County, and
debt service on any evidence of indebtedness of the County issued to finance any of the
foregoing.
County means Spokane County, Washington, a class A county of the state of
Washington. .
CountyBonds means the "Spolcane County Wastewater Revenue Bonds, Series 2009,"' or
such other designation as the County decides at the time of issuance, to be issued to finance all or
a portion of the Costs of the Facility. County Bonds shall also include addinonal bonds issued to
pay the costs of completing the Facility and related water reuse/reclamation projects in the
principal amount not to exceed $60,000,000. A11 Counfiy Bonds shall mature no later than 2031.
Facility means the Spokane County Regional Wastewater Reclamation Facility
comprised of all property, real or personal, tangible or intangible, that is now owned or hereafter
acquired by the County and is used or usefiil by the County: (i) in connection with the transport
of untreated wasfiewater generated withi.n. the Region from the interceptor sewers to the treatment
plant, (ii) in connection with the treatment of the wastewater and generation of reclaimed water,
and (iii) in connection with disposal, and reuse of reclaimed water. '
Region means the boundaries of the unincorporated area of the County together with the
boundaries of the City, the City of Millwood, certain properties in the City of Spokane, and
certain properties in the City of Liberty Lake, that rely on the System for wastewater service.
System means the Facility and all sewage collection system, pumping stations, force
mains, interceptors, wastewater system properties, real and personal, tangible and intangible,
now existing, or hereafter acquired or constructed by the County, and which are used in
connection with the Facility for the purposes of wastewater collection, transport, treatment,
disposal, and reuse. For puxposes of this Agreement, System does not include the wastewater
improvements located in the Northern portion of the County nor the County's share of its
capacity in the Ri.vexside Parlc R.eclamation Facility. •
UseYS mean all persons, entities, or municipalities within the Region connected to the
-3-
i wastewater. system utilizing the System for collection, handling, treainient, disposal, and reuse of wastewater. ARTZCLE H
COUPERATIVE PR.[}.TECT
Section 2.1. Purpose of this Agreemeiat, -
The purpase of tMs Agreement is to set forth certain agreements bemeen the City and the
County relating to the use of #.he System for the collection, rnanage,ment, tzansport, handling,
tr`~~tment, disposal and reuse of was#ewater within the Regton. -
Section 2.2. Cvoperative Nature of the System,
The City and Caunty 'hereby- recognize the regionaX natuxe of the challengos related to
wastowatox management, and the jaeccssity af aregional SDilltlon. To achieve a beneficial
regional solutian to bath the City and Cou.n,ty, the City and Coun,ty hereby declare their
combined support of the p1anning, financtng, cGnstx-uetion, managing an,d operatian af the
Systom, ail as mare particularly described below.
Section 2.3, Ownership of Systern.
- ,
The System shall be owned arrd managed by the County. -
Section 2.4. Fi~tancing. .
xhe Caunt}f sha11 issue the Caunty Bvn,ds to #inance the Facility. Tho City and, the
Caunty hereby agree and declaTe that sufficient revenues rnust br, generated thrau,gh the Charges
. -to properly pay the Costs of Maintenance amd Operation and ta pay the prinoipa1 and interest on
t.he Cotinty Bonds. Notwithstandi-tig anything in this Agreemezxt to the contrary, tlae -City slia11
not 6e respoxasible for paying principal of or -interest on the County Bonds at any time.
Section 2.5. Cb.arges. '
(a) A necessary element vf achieving aregional vvastewater so1ution is
fwding -the cost of construckian vf the Faciiity. Pursuant to this Agreement, the Cou.nfy>
thraugh the use of the Systern, wi11 provide wastewater callection, handling, treatrnent,
disposal and, reuse services and callect Charges within the Region. In recognitio,n nf the
foregoing, the Cxty hexeby agrces tha.t the City will n,ot create any cornpeting wastewater
- utility or competing system for the pu.rposes of providing wasteufatez services to Users
within the City so long as the County Bonds are outstanding; provided, nathing hexein
shal1 prevent the City from providing alternative service to a N'ew User (hereinafter
defi.rit~d) pursuant t0 Section 3.2(d) or terminating this A.greement pursuant ta Section
3.2(e),'
(b) This .A.greement wzll not prevent the Cify andlar County from imposing
- such fees, utility taxes and averhead charges on the TJsers to the extent autharizc~d by iaw. ,
-4-
~
SeCtlan 2.6, ChaTg'eS and BUdgetS■
(a) The County shal1 prepaye an Annixal Budget for the Systern, taking intv
considerativn comments fram tlie Policy Advisary Baard (bereinafter defned), at the
same time the Caunty prepaxes its general bud~et.
(b) The Annua1 Budget far the Systenrx shal,l establish operating revenues, ,
expenses, and reserves that are sufficient to meet tlie cavenants in tht: xesolution
authorizing the County 13ands.
. (c) Cha:rges for wastewater servi,ce shaU be unifonm for the same class of
service, provided t.hat addxtional fees, taxes, or overhead charges znay be imposed by the
City withan the City's laarders vx by the County within the unincorporated area of the
Caunty to the extent authorized by 1aw.
Sectinn 2.7. Managemenf.
(a) The Caunty shaXl aperate the Systern and shall be re.sponsible far malcing-
all operational and policy decisions, The Caunty shall be resgonsib]e far all contract and
no-n-cazxtract empXayees af the System. The Counfy may contract fo-r any t}xxrd-pa-rty to
-operate the Systern. -
(b) The City and County- shall farm a five-rnember Policy Advisory BaaTd
. {the "Talicy A.dv,xsary Doaxd"~, camprised of two City elected reprosentatives, tvvo
Co-unty Commissianers and ane member selecteci by th.e ~ou-r appointed members. The
term of each appaintrnent sha11 he for faur years or a# such ti.me as any such eleeted
official ceases ta -he an elected afficiat. The PQlicy Advisor-y Board shall rev,i,ew an,d
xnalcc a recommendation on the Annua1 Budget and proposed Charges, giv,ing due
consxdera.txozx ta all covenants in the resolution authorizing the Caunty Bonds; provided,
however, that such recornmendation sha1l at all txmes coznp;~y wi#h th~ provisions of -the
resalution authorizing the Co-tinty Bonds. The p-urpase and function af the Poli~y
Advisory Board shall be to create a farxm for discussion between tkze City and, the
Caunty concerning the System, and ta create a body ta w'hich infarrnation concerm'ng th~
System oau b~ provided. The City and the County sha1l each ap,pQint their
represQntatives, who shall serve without additrona1 compensation. Thu ifth member of
the Polxcy Advxsory Soard shall also serve withaut compensation. xhe Policy Advisary .
;Boaxd sha1l have no independen# decisian-malcing authority. The County sha11 provide a
statement af System incoxrae atid expense~ (Coxnbi,ned Annual Financial Report) to the
Policy Advisary $oard at the end of eacli fiscal year or~on such other periodie basis
agreed upon by the City and the Cou-nty.
The Policy Adva.sory BQard, shal~ meet at 1east o-nce each cale,n.daur year tn revxew
the draft annual budget far the Systern, or nn such other periodic basis agxeed upnn by the
members fo xeview polxcy rnatters pertaining to the System. Add~itianally, the Policy
Advisory Board sba1l zneet to review any praposal ta ohange Charges applzed to the Users
of the 5ystern. The Caunty shal], cause an operational status report fo.T the System to be
made at snch meeting ofthe Policy Advisoary Baard.
_ -5-
The failure of the Policy Advisory Board to meet as providcd in this section shall -
not invalidate this Agreement. • ARTICLE IH MISCELLANEOUS
Section 3.1. Amendment of this Agreement.
Amendment of this Agreement may be made only by written agreement of the City and
the County.
Section 3.2. Duration and Termination of this Agreement.
(a) The System is a regional system for the collection, transport, treatment,
management aud disposal and reuse of wastewatex and is to be operated pursuant to this
. Agreement. Neither the Gity nor the County may use the System to the exclusion of the
oiher, except as otherwise provided in this Agreement.
(b) 'Z'his Agreement sha11 be in effect until th.e County Bonds have been paid
in full or defeased, whether by early redemption, refunding of the Cotlnty Bonds or
otherwise, and in no event shall the term of this Agreement be longer than the tenn of the ,
County Bonds or 7anuary 1, 2031, whichever occuxs first.
(c) Except as otherwise provided herein, this Agreement may be terminated . ,
early only by mutual agreement of the City and the County. (d) In the event a new User located within the boundaxies of the City desires
to connect to. the System after the date of this Agreement and the System cannot provide
wastewater collection, disposal and treatment services to such new User, or in the event an existing User located within the boundaries of the City desires to expand its
operations, thereby increaszng its usage, and the Systein cannot provide wasteivater
collecfiion, disposal and treatrrient services to such expanded User (such impacted Users
in each case referred to as a"New User") within a period of 6 months, the City may seek
to provide wastewater collection, disposal and treatment sexvices to the New User by
whatever means the City desires; provided, nothing in this section shall invalidate this
Agreement nor the rights and obligations of the parties hereunder wifih respect to the
Users, imposition and collection of Chaxges and the County Bonds. (e) Notwifihstanding the foregoing, in the event the County fails to serve the
. existing Users withi.n the City, and such failure cannot be cured within 180 calendar days,
the City may terminate this Agreement. Section 3.3. R.egionalization of Wastewater Management.
Notlung in this Agreement shall preclude the City and/or Cotuaty from participating in
efforts to form a regional wastewater utility, provided that if a regional wastewater utility is
fozmed all outstanding County Bonds shall be assumed, defeased or paid by such regional
wastewater utility. . -6-
Section 3.4 Organization of Separate Entity aad its Powers.
No new ox separate legal entity is created to administer the provisions of this Agreement.
However a Policy Advisory Board is formed having certain responsibilities as set forth in
Secnon 2.7 above.
Section 3.5 Property Upon Termination.
Upon termination of this Agreement, the System shall be owned and managed by the
County.
Section 3.6 Dispute Resolution. Any dispute between the City and County regarding this Agreement which cannot be
resolved between the City and County shall be subject to non binding mediation. Such dispute .
shall first bc reduced to writing and considered by the City Manager and County Chief Executive
Officer. If the City and County Chief Executive Officer cannot resolve the dispute it will be
submitted to a mediation panel.
The City and the County shall have the right to designate one pexson each to act as a
mediator. The two selected mediators shall then jointly select a third mediator. The decision of
the mediation panel sha11 not be binding on the parties; provided, however, such mediation shall
be a condition precedent to any additional legal action.
The costs of the med:iation panel shall be equally split between the parties.
Section 3.7 No Abrogation.
Nothing in this Agreement is intended to limit or abrogate the parties' existing rights or -
obligations under existing law.
Section 3.8. Waiver. - -
No officer, employee, agent or othemlise of the City or the County has the power, right,
or authority to waive any of the conditions or provisions of this Agreement. No waiver of any
breach of this Agreement. shall be held to be awaiver of any other or subsequent breach. All
remedies afforded in this Agreement or at law shall be talcen and construed as cumulative, that is,
in addition to every other remedy provided herein or by law. Failure of the City oz the County to
enforce at an.y time any of the provisions of this Agreement, shall in no way be construed to be a
waiver of such provisions, nor in any way affect the validity of this Agreement or any part
hereof, or the right of the City andlor the County to hereafter enforce each and every such
provision.
-7-
Section 3.9. Headings. The section headings in this Agreement have been inserted solely for the purpose of
conveluence and ready reference. In no way do they purport to, and shall not be deemed to, limit
or extend the scope or intent of the sections to which they appertain.
Section 3.10. All VVritings Contained Herein.
This Agreement contains all of the terms and conditions agreed upon by the parties. No
other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. The parties have read and understand all of
the provisions of this Agreement, and now state that no rcpresentation, promise, or agreement
not expressed in this Agreement has been made to induce the parties to execute the same.
Sectian 3.11. Filing of this Agreement.
The County sha11 file this Agreement with the County Clerk, County Auditor and
S ecretary of State, with a copy of such filings to the City Clerlc.
Section 3.12. Severability.
In the event any proviaion of fhis Agreement shall be declared by a court of competent
jurisdiction to be invalid, illegal, or unenforceable, the validity, legality and enforceability of the
remaining provisions shall not, in any way, be affected or impaired thereby. .
Section 3.13. Effective Date.
This Agreement shall become effective irnmediately after it is duly adopted by the Cifiy
Council and the Board of County Commissioners of the County.
[Remaindey of this page intentionally left blank.]
-8-
. 1N WITNESS each.of the parties has executed thi s ,Agreement by their duly authorzzed
officxals.
DATED as ofthis 21st day a£July, 2009.
SPDKANE COLTNTY, WASE[rNGTON
, -
Tod Iielke, Chair
~ • ~
Mark Richard; Vice-C 'r
onnie Magerj Commissianer `
Y
~ J
Daniela Erickson, Clexk of the Boarrd
of Cauniy Cornmissioners
(SEAL) o-I
Marshall R. FamelX, Chief Executive Officer
APPRO 'ED► ~S To DRM:
~
01-L~*Chie ivil Deputy ~
~ecuting Attazney
DATED as of th.is 21 st day o£ ,Tuly, 2009.
CITY OF SPOKANE VALLEY
Spolcane County, Washington
~ David R.1VIercier, City Manager A
_ ! A
~17~'i5 BaiAbxlC~~~~ Clerk
~
. •
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: September 8, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business 9 new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Motion Consideration - 2009 Federal Call for Projects
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: Resolution 09-009 adopting the 2010-2015 Six Year
Transportation Improvement Program (TIP); Admin Report at September 1 Study Session
BACKGROUND: As required by state law staff prepares a Six Year TIP each year for public
review and adoption by council. The Six Year TIP plans for the improvement of the city's
transportation network as grant funding opportunities become available.
On July 16, 2009 the Spokane Regional Transportation Council (SRTC) issued a 2009 Call for
Projects for allocation of Surface Transportation Program (STP) funding for the years 2011-
2012. This call for projects is based on the current direction by Congress to pass an 18 month
extension to the federal transportation bill SAFETEA-LU. A target of $10 million in STP funding
is expected to be available for the Spokane region. Project applications are due Monday,
September 14, 2009.
Since the call for projects was announced staff has been evaluating the STP grant criteria and
working to identify projects that will have the highest potential to receive funding. We have
reviewed the adopted 2010-2015 Six Year TIP, the Pavement Management Program, recent
results from a structural anaiysis of several city arterials, and several other elements of the city's
transportation network.
Based on this review staff has come up with the following preliminary list of projects for
- submitting to SRTC for the 2009 Call for Projects.
Preservation Projects:
1. 32"d Avenue Resurfacing - Dishman Mica Road to SR-27 ($2.25 Million)
2. University Avenue Overlay - 8th Avenue to Dishman Mica Road ($2.30 Million)
Reconstruction Projects:
1. Broadway/Argonne & Broadway/Mullan Concrete Intersections ($1.51 Million)
2. Sullivan/Euclid Concrete Intersection ($1.44 Million)
Improvement Projects:
1. Mission Avenue Improvement - Flora Road to Barker Road ($4.98 Million)
2. Mansfield Avenue Extension - Pines Road to Mansfield Avenue ($2.1 Million)
Approval of a project list is required by council in order to meet the application deadline of
Monday, September 14.
OPTIONS: 1) Approval of proposed project list; 2) Revise project list; 3) provide additional
direction to staff
RECOMMENDED ACTION OR MOTION: Move to approve the list of projects as presented for
the 2009 Federal Call for Projects and authorize the Mayor to sign the Project Certifications for
each project funding application.
BUDGET/FINANCIAL IMPACTS: The city's match on federally funded projects is typically
13.5% of the total project cost.
STAFF CONTACT: Steve M. Worley, PE - Senior Capital Projects Engineer
Neil Kersten, AIA - Public Works Director
ATTACHMENTS
Q'fY Oy~
S o~~00^%MMMth
.~.e
p
....00Valley 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhallCspokanevalley.org
_ demorandum
To: David Mercier and City Council
From: Mike Basinger, AICP - Senior Planner
CC: Mike Jackson, Kathy McClung
Date: September 2, 2009
Re: Request for Affordable Housing provisions
BACKGROUND
The City of Spokane Valley adopted the Comprehensive Plan in 2006. The Comprehensive Plan
establishes the policy framework for affordable housing provisions in the Spokane Valley Municipal
Code (SVMC). Currently, the SVMC does not include affordable housing provisions. On July 23,
2009, the City received an application for an amendment to the SVMC to provide density bonus
incentives for developments that include an affordable housing component in the Multifamily Medium
• Density Residential District (MF-1) and the Multifamily High Density Residential District (MF-2).
PROCESS
Title 17.80.150 of the SVMC allows amendments to the zoning regulations. The code specifies, after
submittal, that the application shall be placed on the next available planning commission agenda.
Please refer to the following table outlining the proposed text amendments application processing to
date.
A g Sept Oct
Application determined complete 6u'
CTED Notification (60-days prior to adoption) 28"'
SEPA Determination (DNS) 4"'
Planning Commission public hearing 20'
City Council administrative report 6`"
City Council lst reading 13th
City Council 2nd reading 27u'
City staff is currently working with the applicant and the housing authority to develop language
consisterit with the goals and policies in the Comprehensive Plan and the housing authority's
obj ectives for affordability.
Please let me know if you have any questions or require clarifications.