2018, 05-08 Regular Format MINUTES
City of Spokane Valley
City Council Regular Meeting
Formal Meeting Format
Tuesday, May 8,2018
Mayor Higgins called the meeting to order at 6:00 p.m.
Attendance: Stag
Rod Higgins, Mayor Mark Calhoun, City Manager
Pam Haley, Deputy Mayor John Hohman, Deputy City Manager
Brandi Peetz, Councilmember Cary Driskell, City Attorney
Linda Thompson, Councilmember Erik Lamb, Deputy City Attorney
Ben Wick, Councilmember Chelsie Taylor, Finance Director
Sam Wood, Councilmember Mike Stone, Parks& Rec Director
Arne Woodard, Council member Mark Werner, Police Chief
Jenny N ickerson, Assistant Building Official
Adam Jackson, Planning/Grants Engineer
Christine Bainbridge,City Clerk
INVOCATION: Pastor Nick Lallier of The Intersection Church gave the invocation.
PLEDGE OF ALLEGIANCE: Boy Scouts from Troop 426 led Council, staff, and the audience in the
Pledge of Allegiance.
ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present.
APPROVAL OF AGENDA: It was moved by Deputy Mayor Haley, seconded and unanimously agreed
to approve the agenda.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a
COMMITTEE,BOARD,LIAISON SUMMARY REPORTS:
Councilmember Wood: said that he attended a Planning and Development meeting with STA (Spokane
Transit Authority),and that a new Valley Transit Center to the Spokane Community College route is in the
planninglconsideration stage and if approved would be implemented in 2021.
Counciimember Peetz: said she went to Washington, D.C. with Greater Spokane, Inc. and the Spokane
Valley Chamber; said they met with Representative Cathy McMorris Rodgers, Senator Patty Murray, and
Senator Maria Cantwell; said they spoke with the Economic Development Council President,with Deputy
Secretary of Veterans Affairs Thomas Bowman, and with the executive in charge for the Veterans Health
Administration, which she said was a great meeting and plans were made for them to come check out the
Spokane Veterans Administration; said she attended a roundtable discussion with the Deputy Secretary of
Transportation who spoke with them about the TIGER grant, which is now replaced by the BUILD grant;
said Congress has dedicated about$5.6 billion for nine rounds of national infrastructure investments to fund
local or regional projects, and said they encouraged us to keep applying for those grants; said she also
expressed thanks to them fbr the TIGER grant; and she reported that she also attended the Valleyfest
auction, which had great participation.
Councilmember Woodard: said he attended the SCRAPS auction at CenterPlace and mentioned the
interlocal agreement we have with them; said the auction was very well attended and the auction appeared
to be very successful; said he attended the Hispanic Business and Professional Association's scholar and
graduate award ceremony at the Community College, and mentioned how the number of scholar and
graduate awards have increased dramatically over the last three years, adding that one must have a GPA of
3 or higher to be honored; he noted there were over 600 in attendance.
Minutes Regular Council Meeting:05-08-2018 Page 1 or5
Approved by Council:05-22-2018
Councilmember Thompson: said she attended and presented at the state-wide Washington State Crime
Prevention Conference, of which the City was a Sponsor; she mentioned the opioid task force panel; said
many jurisdictions are looking at what our law enforcement is doing, and she commended our law
enforcement for their work; said she appreciates Chief Werner, and Deputy Dave who was one of the
coordinators; said she went to Felts Field for the Honor Flight Museum's open house where she met with
some veterans.
Councilmember Wick:said he attended the Valleyfest benefit auction held at CenterPlace;attended a ribbon
cutting at the new McDonald's, which is completely remodeled including new touch-screens for ordering.
Deputy Mayor Haley: reported that she also attended the Valleyfest auction, which she said was well
attended; went to the SCRAPS benefit `Raining Cats & Dogs' and explained that a lot of the funds raised
go toward animal hospital bills; said she attended a Spokane Transit meeting where they went over the
overall status of STA; said the Spokane Valley routes were the only routes that showed a reduction in
ridership,and that grant money is generally based on the number of riders on each bus.
MAYOR'S REPORT:
Mayor Higgins reported that he met some members of Alpha Delta Kappa, which is an honorary
organization for educators, as they held their state convention at the Mirabeau; he said they also do quilts
to raise funds for scholarships; said he received an e-mail from NAOMI,a nonprofit organization formerly
known as Hearth Homes,who had a fundraising dinner a few nights ago, which dinner raised in excess of
$50,000.
PROCLAMATION:
After Mayor Higgins read the proclamation for Lemonade Day in Spokane Valley, it was received with
thanks and appreciation from Ms. Alissa Munoz, Greater Spokane Valley Chamber of Commerce Vice
President of Member Services. Deputy Mayor Haley then read the proclamation for Lupus Awareness
Month, which was also received with thanks and appreciation from Ms. Karen Gallion, representing the
Lupus Support Group of Spokane.
PUBLIC COMMENTS: After explaining the process and ground rules for giving comments, Mayor
Higgins invited general public comments. Ms. Connie Jensen, Spokane Valley: said she was speaking on
behalf of several neighbors about the plans a developer has for the former Elks area off Pines, which she
said plans for 322 apartments on 12.49 acres; she mentioned her concern about the developer's plan to
extend a driveway through their dead-end cul-de-sac; said she realizes there will be development but they
don't want it overdeveloped; said apparently there is no infrastructure up there; said she thought the Water
Commissioner had signed off on it but she doesn't know how it would have been supported; she asked
Council to check out the place and maybe add this topic to a work session. Mr. Stan Tillman, Spokane
Valley: mentioned the lack of a pedestrian cross-walk to get to the library across Sprague where the bus
stops; said he would like that to be considered; also would like a bike lane from Sprague and University all
the way to Tschirley.
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion:I move to approve the Consent Agenda.
a. Approval of claim vouchers on May 8, 2018 Request for Council Action Form,Total: $803,890.53
b. Approval of Payroll for Pay Period Ending April 30, 2018: $459,531.75
c. Approval of April 17, 2018 Council Meeting Minutes, Study Session
d. Approval of April 24, 2018 Council Meeting Minutes, Formal Format
e. Approval of May 1, 2018 Council Meeting Minutes, Study Session
It was moved by Deputy Lvkiyor Haley, seconded and unanimously agreed to approve the Consent Agenda.
NEW BUSINESS:
2. Mayoral Appointment: Reappoint Lori Cook to the Spokane Hotel/Motel Commission—Mayor I-Iiggins
Mayor Higgins briefly explained our association with the Spokane Hotel/Motel Commission, and of his
desire to re-appoint Ms. Lori Cools for a new, three-year term. It was moved by Deputy Mayor Haley and
Minutes Regular Council Meeting:05-08-2018 Page 2 of 5
Approved by Council:05-22-2018
seconded to confIrm the Mayoral re-appointment of Lori Cook to the Spokane Hotelfilefotel C.orninission for
a three year term beginning June I, 2018. Mayor Higgins invited public comment. No comments were
offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried.
ADMINISTRATIVE REPORTS
3. City Hall Generator—Jenny Nickerson
Assistant Building Official Nickerson explained that the design and construction of City Hall contemplated
the future acquisition and installation of an on-site generator to meet electrical needs in the event of a power
failure; said the site as constructed includes a natural gas supply piping which terminates in a location
designed to accommodate a future concrete pad for a generator, and that it would be located within the
fenced vehicle parking area at the southwest corner of the building. Ms. Nickerson noted that the building
as constructed already includes electrical components to allow for the main level of City Flail, as well as
the second floor server room to be connected to a generator, but that there are some options to consider in
making such a purchase.As noted in her PowerPoint presentation,options for Council consideration include
whether to power the main floor and server room only, or include the entire building; and whether to use
natural gas,diesel, or a dual fuel of natural gas and diesel.The size of the generator was also discussed,and
Ms.Nickerson explained the difference between a generator powered with 250 kilowatts,and one powered
with 500 kilowatts. Ms.Nickerson also showed a chart comparing the options,adding that the prices do not
include tax.
Councilmember Thompson asked about the idea of renting a generator, and Ms. Nickerson replied that
option was researched,and prices vary;she said we would need a lease for such generator so that whenever
we needed it, it would be available. Councilmember Wick asked about what uses do we see happening
during a power outage. City Manager Calhoun explained that there is always the potential for outages, like
the windstorm of a few years ago where we lost power; if there is a power outage,citizens would be calling
City Hall so we could send out crews to do such things as remove trees that had fallen across a street; or
send out inspectors to look at damaged buildings; he said we would want this Council Chamber room to be
fully functional; that we have met with the Police and Fire Departments to coordinate how to address
emergencies;adding that it is not a question of if it will happen,but when and how long would such outage
last; he said the building is designed and constructed to work with a generator,and we intentionally did not
include the generator into the initial building as it would not have fit within the$14.2 million budget.There
was also a question about maintenance cost and Ms. Nickerson said those figures on the chart include the
first year of maintenance.
There was discussion among Councilmembers concerning the various costs, which size generator is
preferred,and whether to include just the first floor and server room or the entire building. Councilmember
Wick asked about partnering with the Police or Fire Department. Mayor Higgins said the idea of
partnerships doesn't appeal to him as those entities would be busy with their own operation.Ms. Nickerson
also noted that concerning hospitals and other first responders, this building is not designed for such
accommodation. Mr.Calhoun explained that the Police Department's 2018 budget includes funds to install
a generator. Mr. Calhoun again mentioned that by design, the generator would be for the entire first floor
and the server room; said we would likely move much of our other staff to the first floor or perhaps even
CenterPlace; said the goal is to try to keep the operation going; that Council Chambers has a lot of space
and we could coordinate daily meetings there with other emergency services.
After further discussion on the options,there was consensus to proceed with a 250 kilowatt generator, keep
it to about $200,000; and include dual fuel to accommodate the first floor and server room. Mr. Calhoun
said staff will pursue the noted choices, and will also look at the budget, adding that the next agenda item,
Ms. Taylor will be explaining the proposed budget amendment for 2018.
4. Budget Amendment for 2018 Budget Chelsie Taylor
Finance Director Taylor went over the information as noted in the RCA and the reasons for the proposed
budget amendment.,and said there are enough funds in all these funds to cover all the amendments. Council
concurred to move this forward as proposed.
Minutes Regular Council Mecling:05-08-2018 Page 3 of 5
Approved by Council:05-22-2018
5. Consolidated Rail Infrastructure and Safety Improvement Grant--Adam Jackson
Planning and Grants Engineer Jackson went over the information concerning the potential grant opportunity
through the federal Consolidated Rail Infrastructure and Safety Improvement(CRISI) Program as noted in
his PowerPoint and May 8, 2018 Request for Council Action; he said that our recommended project to
submit for funding is the Pines Road/BNSF Grade Separation Project. In response to a question about when
we might know if we are awarded, Mr. Jackson said the materials do not specify, but from past experience,
he estimated from four to six months after submittal; he also noted that if we were awarded, we would be
held to our contract negotiations with the FRA (Federal Rail Administration), and at that time we would
also agree upon a schedule.
Councilmember Wick mentioned our status on Pines and that we are close to having enough money to have
the design done; and asked if we were to award a design contract for this project, that he'd hate to delay
Pines to wait for a"what-if'grant, but if we are already awarded some design money, he asked if we could
still get that awarded money back provided it hadn't been expended. Mr.Jackson said while he can't speak
to the entire contract amount, if we spent money prior to an award, that would not be allowed as matching;
but if it were expended after the award agreement, it could be considered matching; and again said that he
does not have a definitive answer on the question if we started the contract today and received the award
for example in October, whether or not that $2.2 million PE contract would be reimbursed.
Deputy City Manager Holman said he agrees with Councilmember Wick's desire not to delay the project;
lie said that currently we are waiting and have been waiting for several months, for track space information
from BNSF; he said they are contemplating the need for a new bridge on Sullivan, and we are needing this
information on Pines; lie said we have weekly conversations with them trying to tie these two projects
together; further, assuming we get that information fairly quickly we still have work to do to complete our
phase 1 alternatives analysis. Mr. Hallman noted we need the track spacing so we can tell exactly how long
the bridge is going to be, and if the track spacing and the number of tracks come out too large, that will
eliminate the possibility of heading to the east, which means we will have a more expensive project as we
•
would have a lot more impact to the properties on the north part of the intersection as we'd have to buy a
lot more and then maybe have pocket parks; said lie feels we are in a window where we can submit for this
and in four to six months we will probably still be in the initial part of the design phase,so if we can receive
money,we can then supplement what we are already spending,and as we move forward we aren't going to
lose any time; he said we are talking to the design engineer now to advance the surveying and some
geotechnical work even though we don't know exactly where this is going; he said that we can survey a
large enough area and get that moving and feels we won't really lose much time, and agreed we want to
keep this moving,and said he thinks that can be accommodated.There was Council consensus to move this
forward for a motion consideration at the May 22 Council meeting.
6. Potential Grant SRTC-Project Cost Update—Adam Jackson
Mr.Jackson gave an update on the project cost for the Mullan Road, Broadway to Indiana Project; and said
in response to the SRTC call for projects,which is a federally funded call, and in the process of working to
accurately capture the project's scope,staff noted some things to bring to Council's attention; lie said these
projects will have a budget impact as more funding would impact the City's match. Mr.Jackson said there
are two projects: Mullan Road, Broadway to Indiana, and the Barker Road Corridor project from Spokane
River north to Trent. Mr. Jackson said once we get these projects submitted, SRTC begins their review
process and takes it to their board in May and June,with preliminary awards discussed in July,and hopefully
by August we will know the final outcome of awards. Mr. Jackson explained that the original request to
SRTC for the Mullan Road Preservation project was just under$I million; and coming off the sister project
for Argonne from Broadway to mission, that we were trying to evaluate how that is projected to bid, and
said the scope of work originally took it across the freeway interchange, but after closer evaluation and
similar to the Argonne project, that scope was reduced because WSDOT(Washington State Department of
transportation ) had resurfaced that portion; so we made an adjustment because we don't need to grind and
inlay another two inches of asphalt. However, he explained, that savings was taken up by signal poles that
had been hit several times, and those signal poles were originally omitted on the first estimate; lie said the
Minutes Regular Council Meeting:05-08-2018 Page 4 of 5
Approved by Council:05-22-2018
right-of-way was accurate but perhaps not the most conservative based on past experiences. Mr. Jackson
also mentioned that the cost of concrete, flat work has been increasing, and we want to make sure we price
these projects as accurately as possible keeping in mind that the pricing is done now according to the scope
of work, but the actual work won't be accomplished for another two to four years; and said we are trying
to account for those unknown figures. Therefore, he explained, the Mullan Road Preservation project total
price increased to $1.2 million,which increased the City match to approximately $189,000.
Regarding the second project of the Barker Road Corridor, which is Spokane River north to the estimated
south limits of the grade separation, that the original estimate was built from just the middle segment of
Euclid to Garland which had assumed in-house engineering, but as this project developed and grew from
the whole segment of the River to Trent,we increased the engineering and inspection figures accordingly;
said staff also more conservatively estimated the right-of-way acquisition cost to make it as accurate as
possible; and all that means the City match would potentially increase with these two projects by about
$1 10,000. Mr. Jackson said we are submitting eights projects to the SRTC at a rough estimate of $20
million; and the SRTC region has about $30 million to award. Mr. Jackson said staff wants to make sure
Council is in agreement with raising the potential City match on these projects.Councilmember Wick asked
Mr.Jackson to clarify that these would not be revised figures since this has not yet been submitted to SRTC,
and Mr. Jackson concurred. Councilmember Wick asked about the FMSIB grant possibility for the Barker
Corridor, and how that fits in with this. Mr.Jackson said next week staff is going to meet with the FMSiB
Board for project interviews on those two applications (Argonne and Barker);and that before then he said
staff presented an $8.4 million Barker Road Corridor project(from the River to Trent), and for this SRTC
submittal, it would be a$9 million corridor project; he said staff is working on the presentation to FMSIB,
but for purpose of the FMSIB Board, we apply to them at a 20% rate asking for$1.6 million, adding that
he wouldn't know how FMSIB would feel if we were to go back and ask for an extra 20% of$600,000,
and said he isn't sure it is worth any incongruencies and said he feels the difference would potentially be
made up at the SRTC side,and then through the City match and/or future funding sources. Councilmember
Wick said he agrees asking for that additional 20%would not be worth it at this point. There was consensus
to proceed with the application for the SRTC grant funding with the revised figures.
7. Advance Agenda—Mayor Higgins
There were no suggested changed to the Advance Agenda.
CITY MANAGER COMMENTS
City Manager Calhoun mentioned the upcoming Mayor's State of the City presentation, to be held at
CenterPlace May 23,2018,from 8-9 a.m. with doors opening at 7:45; he said the event is sponsored by the
Chamber of Commerce. Mr. Calhoun also reminded Councilmembers of the group portrait which will be
taken immediately after tonight's meeting.
It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting
adjourned at 7:33 pm
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Minutes Regular Council Meeting:05-08-2018 Page 5 of 5
Approved by Council:05-22-2018
SPOKANE VALLEY CITY COUNCIL MEETING
Tuesday, May 8, 2018
6:00 p.m. Regular Meeting
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Agenda Item#6 Revised
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 8, 2018 Department Director Approval: I
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information 1Z[ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Potential Grant SRTC — Project Cost Update— Mullan Road
GOVERNING LEGISLATION: RCW 35.77.010 Six-Year Transportation Improvement Program
(TIP).
PREVIOUS COUNCIL ACTION TAKEN:
On July 25, 2017, City Council approved a motion to apply for a Transportation Improvement
Board grant for the Mullan Road-Broadway to Indiana project. On March 13, 2018, staff
provided an Administrative Report on 2018 Potential Grant Opportunities. On March 27, 2018,
City Council approved a motion to apply for project funding from SRTC through the STBG
program for the Mullan Road-Broadway to Indiana project and also the Barker Road Corridor
project.
BACKGROUND:
On March 9, 2018, SRTC released a call for projects allocating federal transportation dollars for
the STBG, CMAQ, and STBG-SA funding programs. Applications for all funding programs are
due May 11, 2018.
Since the March 27, 2018 approved Council motion, project elements have been identified that
warrant an update to the scope and cost.
The following elements have been revised impacting the scope and cost of the project:
• For Mullan Road:
o The intersection of Mission and Mullan was updated to include signal pole
replacement for two, possibly three, poles that have experienced multiple
collisions.
o Updated construction unit costs (labor and materials) have been received from
recent 2018 project bid-openings. Prices indicate a rise in many aspects of the
project, but most notably in the concrete related line items.
• For Barker Road:
o Preliminary Engineering and Construction Engineering costs were revised.
• For Both Mullan and Barker Projects:
o The original right-of-way (RW) phase cost did not adequately cover the federal-
regulated right-of-way impacts such as acquisition and temporary construction
easements.
Page 1 of 2
Agenda Item 4t6 Revised
OPTIONS: Discussion.
RECOMMENDED ACTION OR MOTION: Seeking Council consensus to proceed with
application for SRTC grant funding with revised figures.
BUDGET/FINANCIAL IMPACTS:
If awarded project funding, the City match requirement of 13.5% would increase as listed below:
Mullan Road Est. Total Cost SRTC Funds (86.5%) City Funds (13.5%)
March 27 Estimate $1,150,000 $ 994,750 $155,250
May 8 Update $1,400,000 $1,211,000 $189,000
Difference $ 250,000 $ 216,250 $ 33,750 Increase
Barker Road Est. Total Cost SRTC Funds (86.5%) City Funds (13.5%)
March 27 Estimate $8,400,000 $5,812,800 $907,200
May 8 Update $9,000,000 $6,331,800 $988,200
Difference $ 600,000 $ 519,000 $ 81,000 Increase
STAFF CONTACTS: Adam Jackson — Planning & Grants Engineer
Mike Basinger— Economic Development Manager
ATTACHMENTS: PowerPoint Presentation
Page 2 of 2
Surface Transportation Block Grant (STBG)
Cost Estimate Update:
Mullan Road Preservation Project and
Project
Barker Road Corridorj
May 8, 2018
Adam Jackson, P.E., Planning&Grants Engineer
Spokane' Economic Development Division
4,000Val1ey-
SRTC Program Details
Funding Window Eligible $ Est. City Award
STBG 2020-2023 $16 Mil $3-6 Mil Total
STBG - Set Aside 2021-2023 $ 2 Mil <$1 Mil Total
CMAQ 2021-2023 $10 Mil <$3 Mil Total
• Pre-Application eligibility worksheets were due April 6th
• Applications are due May 11th
® Preliminary award list announced in July, 2018
SRTC
11 Project awards announced in August, 2018
SPO[ARE UGIONAL Et4N OITAliOl(CUREII
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1
Mullan Road Preservation
STBG Funding Request: ' . L ' i,
Original Request: $994,750 '74116';',-- f=j i ~', "r °i
Revised Request: $1,211,000 ,--- -`
Original City Match: $155,250
Revised City Match: $189,000 (13.5%) r " '' ---
Revised scope: rather than from Broadway to Indiana,amending it to go _..r• ",' I
from Broadway to Mission, provide an asphalt grind and inlay to upgrade the 1. ,
average pavement condition index rating of 40 to 98. Project also provides
ITS conduit for future fiber installation to improve signal phasing along the wit; . ,-... --.
corridor.
Terminate �'" _ R �i Y
Revisions to Scope and Cost Estimate: `" }.�, a,ie'
project at dw'^ ,: il. i'
• Pavement from Mission to Indiana is in acceptable condition Mission Ave. �'' '
• Replace signal poles at Mission & Pines. , '•' ''�
• increased ROW acquisition costs. it W"",■t
• Labor and Material cost increases,
a
Barker Road Corridor
: ,. ,, m
STBG Funding Request: ;,
Original Request: $5,812,800 -,; 4
Revised Request: $6,331,800
Original City Match: $907,200 , rail
Revised City Match: $988,200 y el - {
Project Scope: Widen existing two-lane road to a three-lane arterial ;
with a 10'shared-use path; partner with Spokane County for sewer .
installation. Actual project limits will stop at the southern extent of ,�'' '� n. '
proposed grade separation.
al
MI Revisions to Scope and Cost Estimate: Eli: K/%^
■ Updated Preliminary &Construction Engineering Costs Ka
li
• Increased ROW acquisition costs.
■ Labor and Material cost increases.
4 II
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Questions?
SRTC
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