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2018, 05-22 Regular Format MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, May 22, 2018 Mayor Higgins called the meeting to order at 6:00 p.m. Attendance: Staff: Rod Higgins, Mayor Mark Calhoun, City Manager Pam Haley, Deputy Mayor John Hohman,Deputy City Manager Brandi Peetz, Councilmember Cary DriskelI, City Attorney Linda Thompson, Councilmember Erik Lamb, Deputy City Attorney Ben Wick, Councilmember Chelsie Taylor, Finance Director Sam Wood, Councilmember Mike Stone, Parks &Rec Director Arne Woodard, Councilmember Mark Werner, Police Chief Mike Basinger, Economic Dev. Manager Adam Jackson, Planning/Grants Engineer Martin Palaniuk, PIanner Carrie Koudelka, Deputy City Clerk INVOCATION: Pastor Darrell Cole of Living Hope Community Church gave the invocation. PLEDGE OF ALLEGIANCE: Council,staff, and the audience stood for the Pledge of Allegiance. ROLL CALL: Deputy City Clerk Koudelka called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE,BOARD,LIAISON SUMMARY REPORTS: Councilmember Wood said he attended the Tourism Promotion Area(TPA)board meeting a couple weeks ago, which will donate approximately $2.8M received from hoteliers. He said this year the TPA only received two applications for the funds and they are giving twenty-eight percent to the Sports Commission and seventy-two percent to Visit Spokane. He said he attended the Un-Gala Gala and the Business Showcase at Mirabeau, Councilmember Peetz said she attended the Business Showcase, the Law Enforcement Memorial, and Lemonade Day. Councilmember Woodard acknowledged that the Spokane Association of Realtors recognized Carol Carter and CenterPlace as the Partner of the Year and congratulated Parks staff and director Mike Stone on that achievement. He said he attended Lemonade Day, the Business Showcase, the HCDAC (Housing and Community Development Advisory Committee) meeting, the Family Promise auction, Leadership Northwest,the Spokane Valley Arts Council auction,the Law Enforcement Project,Spokane Homebuilders legislative gathering, and Let Freedom Ring awards for top military. Councilmember Thompson said along with the events already mentioned by other Councilmembers, she attended the River Forum Breakfast where they discussed preserving the aquifer and the river,the Board of Health Education and Communication Committee meeting where they discussed getting all the cities in our region to be Wellness Cities through AWC. She said she also attended the Junior Lilac Parade. Councilmember Wick said he attended the Junior Lilac Parade and he said Spokane Valley had the largest showing in the region. He said he attended the Lilac Queen's luncheon and the Law Enforcement Memorial. He said he volunteered at Bloomsday with Councilmember Peetz, attended Lemonade Day,the Felts Field Minutes Regular Council Meeting:05-22-2018 Page 1 of 6 Approved by Council:06-19-2018 strategic planning community group meeting, Spokane Regional Transportation Council executive meeting where they are talking about whether SRTC wants to move into a non-profit status. Deputy Mayor Haley said she attended the Leadership Prayer, Spokane Homebuilders legislative meeting, the Junior Lilac Parade, Lemonade Day, the Lilac Queen's luncheon, the Lilac Gala, two STA (Spokane Transit Authority)board meetings,and the Visit Spokane annual meeting where tourism awards were given. She said Spokane Valley did not fare well in the tourism awards, but CRAVE was nominated. MAYOR'S REPORT: Mayor Higgins said he attended the Chamber Business Showcase,Family Promise, the GSI (Greater Spokane, Inc.) Economic Briefing, the Lilac Parade, the Spokane Valley Arts Council Auction, Chamber of Government Affairs Committee meeting, Felts Field advisory committee meeting, Let Freedom Ring, Homebuilders Association After Hours, the Lilac Queen's luncheon, Lemonade Day, the Torchlight Parade, and the GSI Board meeting. PROCLAMATION: After Mayor Higgins read the proclamation for Older Americans'Month in Spokane Valley, it was received with thanks and appreciation from Ms.Marie Raschko-Sokol from Aging and Long Term Care of Eastern Washington. PUBLIC COMMENTS: After explaining the process and ground rules for giving comments, Mayor Higgins invited general public comments. Bruce and Jen Tucker— Mr. Tucker said he is the general manager of A 1 Illuminated Sign, and he has a client that would like to change his sign, increasing the size and listing the services provided. He said the business is located between Barker and Hodges on Appleway at the end of the aesthetic corridor. He said he believes the updated sign adds beautification to the area and he would like to propose an administrative exception for the updated sign and an amendment to the code and asked Council to approve the amendment to help this customer thrive in Spokane Valley. Laura Renz, Spokane — said she is with Northwest Service Dog Alliance and she would like to start the process for making Working Dog month or week. She said September is Service Dog month but it does not recognize all working dogs. She said she is starting the steps to begin the month of recognition for working dogs, and she said she is hoping it will be in August. 1. PUBLIC HEARING: 2018 Budget Amendment—Chelsie Taylor Mayor Higgins opened the public hearing at 6:36 p.m. Finance Director Taylor said the hearing is for a 2018 proposed budget amendment, which will effect five funds with total revenue increases of approximately$3,3M and the total expenditures of about$3.8M. She pointed out that page two of the RCA has an error in the table and dialogue box for which she apologized. She said the revenue increase is listed as $3.5M and it should be $3.3M and added that will be corrected for the next reading. Ms. Taylor also pointed out the newly added changes reflecting the generator for City Hall. She then went through the funds and proposed changes as listed in the packet materials and she said assuming this amendment passes the first reading, it will return for a second reading at the May 29 Council meeting. Councilmember Wick asked if the total amount left over from last year was $2.9M and Ms. Taylor confirmed that is correct. Mayor Higgins invited public comment; no comments were offered. Mayor Higgins closed the public hearing at 6:42 p.m. 2. First Reading Ordinance 18-011 Amending 2018 Budget—Chelsie Taylor After Deputy City Clerk Koudelka read the ordinance title, it was moved by Deputy Mayor Haley and seconded to advance Ordinance 18-011 amending the 2018 Budget to a second reading. Finance Director Taylor said this is the first reading of the ordinance amending the 2018 budget. She said it is a companion item to the public hearing just held and it effects five funds. Councilmember Wick said that during the February 13th Council meeting,they discussed a shortfall in the street preservation or maintenance funding and identified a need for $1.8M to maintain the current level of our roads. He said in the past we had a percentage of the end fund balance set aside that went to the City Hall fund. He said he would like an amendment to this amendment that sets aside fifty percent of the end fund balance of$1.5M and direct it to the street fund for the street maintenance program. (While not stated as a motion, Councilmember Peetz seconded and Council discussed Councilmember Wick's proposed amendment to the Budget amendment). Minutes Regular Council Meeting:05-22-2018 Page 2 of 6 Approved by Council:06-19-2018 Couneilmember Woodard said he thinks it would be short sighted to use what he considers a windfall to try to fund road preservation or maintenance. He said ultimately they will have to come up with a solution to the shortfall, but he said he doesn't think this is plausible. He said the phone tax is down 12.9 percent for the first quarter, and if we bandaid this now, it does not create a long-term method to keep our roads up. City Manager Calhoun said the analysis of street fund 101 mentioned by Couneilmember Woodard takes place next week. Deputy Mayor Haley said she agrees it would be a bandaid and she said she is concerned with the railroad crossings that are causing deaths and where funds will come from to fix those crossings if we take money from those projects now. Councilmember Wick said this is half of half of our end balance funds. He said moving $3M to the street 101 fund allows us to have more opportunities and he said there would still be $I M left to allocate to other projects such as parks or grade separation and that every dollar spent now helps save money in the future. He said this is a roll over from two years ago and signs show we have a healthy situation for money. Councilmember Wood said it sounds like sound logic but he would like to see the report when it comes out; he said he thinks it is premature to do this now. City Manager Calhoun said the report next week discusses street fund 101 and will not discuss the street preservation fund at all. Mayor Higgins said street preservation requires dependability and consistency and he said taking funds from this account does not ensure dependability. Vote by show of hands on the amendment by Councilmember Wick:In Favor: Councilmembers Peetz, Thompson and Wick. Opposed: Councilmembers Wood and Woodard, Deputy Mayor Haley and Mayor Higgins. Motion failed. Vote by Acclamation on the motion to advance the 2018 Budget amendment ordinance to a second reading.' In Favor: Unanimous. Opposed:None. Motion carried. 3. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the ConsentAgenda. a. Approval of claim vouchers on May 22,2018 Request for Council Action Form, Total: $3,277,306.32 b. Approval of Payroll for Pay Period Ending May 15, 2018: $331,181.13 c. Approval of May 8, 2018 Council Meeting Minutes,Formal Format It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 4. Motion Consideration: Consolidated Rail Infrastructure Grant—Adam Jackson It was moved by Deputy Mayor Haley and seconded to authorize the City Manager or designee to apply for CRISI Grant funds for the preliminary engineering (PE) phase only of the Pines/BNSF Grade Separation Project. Planning/Grants Engineer Jackson said he gave an administrative report on this topic to Council two weeks ago, and since then the $2.2M PE phase has increased to $2.5M for a couple of reasons but he said ultimately they do not want to underfund the project.He said as they develop the CRISI grant application,they feel the $2.5M will complete the PE phase but, he said as they continue to evaluate and develop the project, it could go back down closer to the $2.2M. He said staff is confident in their application to SRTC that project costs were adequately covered. He said that the flyer they had for their visit to Washington DC had a$27M project cost and that was prepared in April using the best information they had at the time for a projected 2022 Alternative 1 signal price,which he said was the most expensive alternative we have. He said based on recent information, staff did not think we could fmish the project by the 2022 date and he said the $29M includes a couple years' worth of inflation and should be enough to cover the project so we are not underfunded with a potential grant award. Mr. Jackson went through the Powerpoint presentation and said the motion consideration is for staff to apply for the CRISI grant that requires a minimum twenty percent match but he recommends the City raise their match to fifty percent which,he said,our funding supports and will better the chances that we get the grant.Mayor Higgins invited comments from the public; no comments were offered. Councilmember Woodard said he likes the idea of raising the City match to fifty percent and he said he thinks it puts us in good standing for the federal grant award. Councilmember Wood said he thinks it is encouraging that we are moving ahead quickly on Pines. Councilmember Thompson asked what percentage of CRISI grants have had a fifty percent match and Mr. Jackson said he does not have that information but staff is advocating maximizing the City's dollars because the grant is very competitive. City Manager Calhoun said the administrative report shows a twenty percent Minutes Regular Council Meeting:05-22-2018 Page 3 of 6 Approved by Council:06-19-2018 City match,but now staff is recommending a fifty percent match at$1.25M.It was the consensus of Council to change the City match to fifty percent when applying for the CRISI grant. Vote by Acclamation on the initial motion: In Favor: Unanimous. Opposed: None. Motion carried. PUBLIC COMMENTS: After explaining the process and ground rules for giving comments, Mayor Higgins invited general public comments. No comments were offered. ADMINISTRATIVE REPORTS 5.BUILD Grant Program—Adam Jackson Economic Development Manager Basinger said he wanted to reemphasize the importance of grade separating at the rail crossings and he said he knows it seems aggressive in going after grants for projects but he said he believes the City needs to do this. He said the increase in rail traffic in this corridor will increase travel delays, impact emergency services, commerce and our economic development efforts. He said the probability of being awarded funding through the BUILD program is low but he said we need to continue to stress the importance of grade separating the valley and he said he is confident staff can put together a high quality application. PIanning/Grants Engineer Jackson said the BUILD program replaces TIGER and he said the Pines/BNSF grade separation is a good project for this grant and he led Council through the Powerpoint presentation. He said the BUILD grant is three times the funding size that TIGER was last year. Mr. Jackson said the deadline in the packet is incorrect and he said July 19, 2018, is the deadline for the application. He said staff is looking for Council consensus to keep proceeding in the direction they are going to apply for the BUILD grant, and he said they would come back to Council in a few weeks to ask for authorization to apply for the grant. Councilmember Wick asked if staff has heard from other jurisdictions as to what they are applying for and Mr. Jackson said the County is applying for something and SRTC is looking to get a shortlist of the regional projects together,but he has only heard of the one coming from the County. It was consensus of Council to develop the grant application and come back in two to three weeks for a motion consideration. 6. Spokane Valley Youth Voices—Councitmember Thompson Councilmember Thompson brought forward youth presenters from area high schools that she has been meeting with since March and thanked Council for allowing them to speak about issues they would like addressed in the community. Adora Wallgren, Central Valley High School, said with regard to mental illness she would like access to counselors and peer counselors, and she would like crisis numbers provided on the backs of student identification cards. Shelby Menga,Central Valley High School,said her topic of concern is safety: street safety including more sidewalks, snow removal, bike lanes, speeding near schools; personal safety including knowledge of sex offenders near schools and identifying suspicious cars; and school safety. Joseph Zuniga, Central Valley High School, said he would like to see more regulation regarding illegal substances in and around schools and he would like school counselors to do more to address substance abuse and recommend options for help. Deidre Calvo, Central Valley High School, said there could be more security, more supervisors, enforcement on drugs and weapons brought in the schools and more awareness assemblies to discuss drug abuse and mental illness. Christine Dugger,East Valley High School,said she is talking about homelessness and youth employment, and she would like to see more help for parents and students who are homeless and more awareness about what homelessness is. She said she would like to see job advertisement in the schools and assistance for students in the application and interview process. Alexandra Burgess, East Valley High School, said there are many homeless students in her school and she would like to see more help for them to get back on their feet. Mr. Zuniga added that the See Something Say Something campaign at Central Valley covers all these topics and he thinks implementing the campaign in all the schools would help with the morale of the students. Councilmember Thompson said in this first quarter of meetings, thirty-seven youth have discussed these topics and they are looping to see how they can connect with boards and organizations in the community. Minutes Regular Council Meeting:05-22-2018 Page 4 of 6 Approved by Council:06-19-2018 She said the next meeting is Monday, June 11, and they will make a plan for small work groups to meet over the summer months and reconvene in the fall. Councilmember Woodard asked if there are peer counselors at Central Valley; and the response was there are not, but they would like to have them. Councilmember Peetz thanked the group for coming and she encouraged them to continue their work. Councilmember Wick asked for a Iist of the topics they are discussing and a prioritization of the items and what they want to accomplish. Councilmember Thompson said they will do that and provide it to Council. Councilmember Wood said he is impressed with the students, they are articulate, smart and to the point, and he said he hopes they continue as great representatives of their schools. Mayor Higgins called for break at 7:45 p.m. The meeting reconvened at 7:55 p.m. 7.Evaluation of Street and Stormwater Maintenance Programs—John Hohman&Harry Lorick,Consultant Deputy City Manager Hohman introduced Mr. Harry Lorick of LA Consulting to discuss the evaluation of the City's street and stormwater maintenance programs. Mr. Hohman explained that in the past, the City contracted with Spokane County for snow removal services but in 2007 the County notified us that they no longer wanted to provide those services. He said we purchased old snowplows from the state and we have a few in-house employees and contracted drivers to drive the plows. He said we put out an RFQ to evaluate our services and selected LA Consulting. Mr. Lorick said they are just starting the process and he is looking to get comments from Council as to their concerns and areas to look at to improve services. As he went through the Powerpoint presentation, he provided background information on his firm and described the evaluation process moving forward. Councilmember Thompson asked if his firm has any findings from evaluating other agencies that are consistent throughout and Mr. Lorick said not always, but he said they find there are some commonalities among agencies, such as misusing technology. Councilmember Wick asked if they will look at how we do things or what we are doing and Mr. Lorick responded that his team will look at what the City is doing and then look at how to make improvements. Councilmember Wick asked if he has worked with agencies that contract for services as much as Spokane Valley. Mr. Lorick responded that he has and that many cities in southern California are contract cities but, he said, what Spokane Valley does differently is that it uses contracts, County, State, and its own employees to provide services and it uses them together. Councilmember Woodard said he would like to know if we are efficient and best suited to do the snow removal for the City. Councilmember Peetz said comments she has received from the public relate to supervision of crews and she said she would like to see the data that his company provides. Councilmember Wick commented that it seems like we get more complaints when we plow the snow than when we don't,and he would like to know if there is something we can do better. Councilmember Woodard suggested they might look at our small contractors to make sure we are doing things efficiently there. Councilmember Wood asked if they will look into sweeping, such as the priorities and how often they go out to sweep. Mr. Holtman said they will work on compiling a baseline in the next several months and come up with recommendations for Council. 8. Gothmann Property Donation—Cary Driskell,Mike Stone City Attorney Driskell said he and Parks and Recreation Director Stone will discuss the potential property donation by former Councilmember Gothmann of eleven acres located approximately three miles outside the city limits. He said the property has an assessed value of$184,000 and Mr. Gothmann asks that if Council accepts the property donation, the City name the land Myrna Park. Mr. Stone said it is a tremendously generous offer and it is a wonderful natural conservation area, he said it has some physical challenges but added that it is a unique property. He said the City is poor in park acreage and this would add to our Parks Master Plan. While outside the city limits,he said he thinks our residents would use it and years ahead in the future it could be in the center of Spokane Valley so he said he hopes the location does not discourage Council from accepting the donation. Councilmember Peetz said there is a shortage of park property and this would be great for the community. Councilmember Thompson asked about liability if someone gets hurt in the park and Mr. Driskell explained that when landowners open land for recreational purposes, there is recreational immunity so the landowner is not liable under Washington law. Deputy Mayor Haley thanked the Gothmann family for considering donating the land to the City and thinks naming the park Myrna Park is appropriate. Councilmember Woodard said he would like it to remain undeveloped and named Myrna Park.Mr.Driskell said the City Manager has authority to accept the donation and hearing Minutes Regular Council Meeting: 05-22-2018 Page 5 of 6 Approved by Council:06-19-2018 no objection Mr. Calhoun can proceed in accepting the donation of the land. City Manager Calhoun said with Council consensus to move forward, he will have the City Attorney work with Mr. Gothmann to facilitate the transfer of the property. Councihnembers and staff applauded Mr. Gothmann in a show of appreciation. 9. Code Text Amendment 2018-0002 : Hotel/Motel in Industrial Zone–Marty Palaniuk Planner Palaniuk said the City received a privately initiated code text amendment in February and the Planning Commission held a public hearing on April 26th and then voted last week to forward the amendment to Council for approval. He said this is an amendment to the City's zoning regulations, specifically Title 19, Permitted Use Matrix, and the supplemental use language for lodging. He said it will add an"S"to the supplemental regulations in the industrial zone for hotel/motel uses, specifically to allow hotel/motel use in the industrial area on lots that have frontage on a principal arterial.He said if the building has a footprint greater than 25,000 square feet, it would require a conditional use permit. He said the industrial zone is intended for manufacturing, processing, fabrication and freight handling and the areas that would allow hotel/motel use if the amendment is approved would be Broadway, Sullivan, and Barker Road in the future when it is classified as a principal arterial. He said the Airport Hazard Overlay limits high intensity uses and covers a portion of Broadway Avenue so that would further restrict the hotel/motel use in this area. There was Council Consensus to move forward with the amendment. 10.Advance Agenda–Mayor Higgins Deputy Mayor Haley said she would like a report showing options and costs for City-provided electrical inspections in Spokane Valley. Mr, Calhoun said this came up in the agenda committee meeting based on issues that a number of contractors have with the way L & 1 (Washington State Department of Labor and Industries) conducts electrical inspections. He said the contractors are impressed with the permitting and inspections done by Spokane Valley and would like the City to take over the electrical inspections as well. He said staff will look at what it would take to try to do this,the number of inspections,the number of staff needed to take this on,and the costs. He said it will take time to analyze but staff will look into it and report back to Council. 11. INFORMATION ONLY: The department reports were for information only and were not reported or discussed. CITY MANAGER COMMENTS: City Manager Calhoun said the State of the City address is Wednesday, May 23rd at CenterPlace; the doors open at 7:45 a.m., the speech begins at 8:00 a.m. and concludes at 9:00 a.m. and it is being conducted in partnership with the Spokane Valley Chamber. He said the Budget Workshop will be on June 12 beginning at 8:30 a.m. and there will be no evening meeting that night. Lastly, he said on June 26th Councilmembers are attending the AWC conference so the June 26th Council meeting is also cancelled. It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:50 p.m. l i / 1 i A • f�' L.R. Higgins, • \\N„.,,,,,,..„. r 4\---t /5C4-41(-4 - ristine Bainbridge, City Clerk Minutes Regular Council Meeting: 05-22-2018 Page 6 of 6 Approved by Council:06-19-2018 SPOKANE VALLEY CITY COUNCIL MEETING Tuesday, May 22, 2018 Ik'\\ 6:00 p.m. Regular Meeting GENERAL CITIZEN COMMENTS SIGN-IN SHEET YOUR SPEAKING TIME WILL GENERALLY BE LIMITED TO THREE MINUTES This sign-in sheet is for making comments not associated with an action item on tonight's agenda. If you wish to comment about an individual action item on tonight's agenda (such a a otion to approve an ordinance, resolution, or contract) the Mayor will ask for comme s on • ose items once that item is reached on the agenda. 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