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2018, 06-19 Study Session MINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION Spokane Valley City Hall Council Chambers Spokane Valley, Washington June 19,2018 Attendance: Councilmembers _ Staff _ Rod Higgins, Mayor Mark Calhoun, City Manager Pam Haley, Deputy Mayor John Hohman,Deputy City Manager Brandi Peetz,Councilmember Chelsie Taylor, Finance Director Linda Thompson, Councilmember Mike Stone, Parks &Rec Director Ben Wick, Councilmember Cary Driskell, City Attorney Sam Wood, Councilmember Bill Helbig, City Engineer Arne Woodard, Councilmember Marty Palaniuk, Planner Ray Wright, Sr.Traffic Engineer Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. ACTION ITEMS: I. CONSENT AGENDA: consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda. a. Approval of claim vouchers on June 19,2018 Request for Council Action Form Total: $2,335,687.72 b.Approval of Payroll for Pay Period Ending May 31,2018: $472,953.53 c. Approval of May 22, 2018 Council Meeting Minutes, Formal Format d. Approval of May 29,2018 Council Meeting Minutes, Study Session Format e. Approval of June 5, 2018 Council Meeting Minutes, Study Session Format It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the Consent Agenda. 2. Second Reading Proposed Ordinance 18-012, Code Text Amendment,Hotel/Motel in Industrial Zone- Marty Palaniuk After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded to approve Ordinance 18-012 amending chapters 19.60.050 and 19.65.080 SVMC to allow hotels/motels in the Industrial zoning district. Planner Palaniuk gave a brief overview of this privately-initiated code text amendment, which would permit hotel/motels with a building footprint greater than 25,000 square feet, in the industrial zones on principal arterials,which includes east along Broadway Avenue in the Yardley area, north of the River along Sullivan, and north of the River along Barker, although Barker is not currently classified as a principal arterial, there are plans to reclassify it as such in the future; and for those with a footprint greater than 25,000, a conditional use permit would be required. Mayor Higgins invited public comment; no comments were offered. Councilmember Wick said he feels we have a limited amount of industrial zoned land and as some of the neighbors had mentioned, feels it should be left for industry, and Councilmember Woodard said he sees this as a potential enhancement of the industrial park. After brief discussion on the motion, it was moved by Councilmember Thompson and seconded to amend the motion to cap the footprint up to 25,000 square feet. Councilmember Woodard said that it would be based on the footprint and not on the square footage, Council Study Session:06-19-2018 Page 1 of 4 Approved by Council:07-03-2018 so a hotel/motel could be built with additional floors.Councilmember Wood mentioned this had been before the Planning Commission,and Councilmember Wick noted the Commission was split on this issue. [Note: according to those minutes, the Planning Commission vote to recommend approval was five in favor, and two opposed,] Mayor Higgins invited public comment. Mr. Dwight Hume: said he was speaking on behalf of the proponent, said the idea was to cater to the Industrial Park and to the businesses that have need to accommodate overnight room stay or for training purposes; he noted that the proposal would not have a negative impact on other industrial uses; and the conditional use permit was designed to create an opportunity for the hearing examiner discernment if there were any unforeseen issues or impacts. There were no other public comments. Vote on amending the motion:In favor: Councilmembers Wick, Thompson and Peetz. Opposed:Mayor Higgins, Deputy Mayor Haley, and Councilmembers Wood and Woodard. The motion to amend failed. Vote on the original motion to approve the ordinance as drafted:In favor:Mayor Higgins, Deputy Mayor Haley, and Councilmembers Wood, Woodard, and Peetz. Opposed.' Councilmembers Thompson and Wick. Motion carried. 3. Motion Consideration: Termination Notice to Spokane County Regarding Hearing Examiner Interlocal —Cary Driskell It was moved by Deputy Mayor Haley and seconded to authorize the City Manager to send 180 day notice to Spokane County of the termination of the Interlocal Agreement for Hearing Examiner Services in the City of Spokane Valley. City Attorney Driskell explained the background of the proposal to terminate the Hearing Examiner Interlocal agreement, as noted in his June 19,2018 Request for Council Action. Mayor Higgins invited public comment;no comments were offered. Vote by Acclamation:In Favor: Unanimous. Opposed:None. Motion carried. 4. Motion Consideration: Land Acquisition, 729 S Carnahan—Cary Driskell, Bill Helbig It was moved by Deputy Mayor Haley and seconded to authorize the City Manager to finalize and execute all documents necessary to complete the acquisition of the property at 729 South Carnahan in an amount not to exceed $362,100. City Attorney Driskell went through the background of this proposed land acquisition, all as noted in the July 19,2018 Request for Council Action,adding that the additional $10,000 is in case there are unknown incidental costs and if we don't need to spend that,we won't. Mayor Higgins invited public comment. Ms. Nina Fluegal, Spokane Valley: she asked why we were doing this when the market is so "hot" and why not wait until the market settled down, or do something like we did on 8th and McDonald with bigger stop signs or flashing lights;said these people knew what they had when they bought the property. There were no other public comments. There were some Council comments concerning the need to quickly re-sell this property, and Mr. Driskell agreed and mentioned that he had received a letter from the property owner's attorney about specific concerns with threats posed by the intersection,and that if we had pursued condemnation, the attorney would take it as trying to drive up the price. Vote by Acclamation:In Favor:Mayor Higgins,Deputy Mayor Haley, and Councilmembers Wood,Peetz, Woodard and Thompson. Opposed: Councilmember Wick. Motion carried. PUBLIC COMMENTS: Mayor Higgins explained the process, and then invited public comment. Ms. Leilani DeLong, Spokane Valley: she spoke regarding the invocations given before a Council meeting,said she has never seen an Islamic person or someone from the Mormon Temple, or Catholic Church, or Jewish Synagogue or someone from the Buddhist faith give an invocation, and she would like to see that diversity as if reflects the entire Spokane Valley; and said she may be contacted for information on how to contact some of those mentioned. NON-ACTION ITEMS: 5. Intelligent Transportation System/Spokane Regional Transportation Management Center (SRTMC) - John Hohman,Ray Wright, and Ms. Becky Spangle of WSDOT Mr. Holman said that the SRTMC has been a regional collaboration of the Washington State Department of Transportation and multiple jurisdictions,all working together to improve traffic flow and safety, and he Council Study Session:06-19-2018 Page 2 of 4 Approved by Council:07-03-2018 introduced Ms. Becky Spangler of SRTMC, and City Senior Traffic Engineer Ray Wright. Via their PowerPoint presentation,Mr. Wright explained that as part of the last Comprehensive Plan update,the issue of traffic congestion was examined;he noted our morning and evening commute peaks are growing longer in duration, and the level of service on some of the major arterials during those peaks is degrading as the delay grows. Ms. Spangle explained that some options to consider to address these delays include building more capacity, or maximizing the efficiency of the existing infrastructure; she mentioned the region-wide ITS infrastructure with approximately 70 miles of fiber in service; said that SRTMC is working to provide the solution to these traffic issues by providing information to the public for better travel choices, along with the efficient use of existing infrastructure. Ms. Spangle mentioned the I-90 operations study projects which include a ramp metering system, wrong-way notification system, and queue or merge warning system, all of which will aid in reaching the target of no serious and no fatal incidents; she went over the SRTMC objectives and funding,and noted that partner funds of$15,000 per agency have not been collected for three years, but they are scheduled to resume in 2019. Mr. Wright stated that next steps for Spokane Valley include implementing the priority projects identified in the 2011 ITS Strategic Plan to install or update fiber optic systems along Mullan Road as well as Sprague/Appleway, and to increase the fiber capacity along Sullivan from Mission to Indiana. Council thanked Ms. Spangler and staff for their presentation. 6.Burlington Northern/Santa Fe Railway, 2nd Rail Project Update-Bill Helbig City Engineer Helbig went through the PowerPoint presentation explaining about the BNSF proposed rail expansion project; he spoke of the proposed second mainline track parallel to existing track, that it would be 4.4 miles long and would require modifications at existing road crossings as well as to existing railroad communication infrastructure; said the project is slated for design and permitting in 2018, with actual construction in 2019; he mentioned potential temporary closures of some roads such as at the Evergreen Road and Flora crossings, the Barker Road crossing for the expansion to the south,which project he said is being coordinated with our grade separation project;he said that the Sullivan road crossing future expansion would require new bridges,the Pines Road crossing would also require closure but that timeframe has not yet been determined,and that project is also being coordinated with our grade separation project. Mr.Helbig said staff and BNSF have been meeting on these issues, and we have contracted with Fletcher& Sippel as legal consultant for the project coordination. Mr. Helbig mentioned there could be a possibility of a need for a third track in the future, but that also has not yet been determined. 7. 22nd Avenue Traffic-Bill Helbig, Ray Wright Mr. Calhoun stated that at the conclusion of this presentation, staff will be seeking consensus to move forward with the two traffic mitigation measures of the use of radar speed signs, and placing truck restrictions on the roadways. Mr. Helbig stated that staff met with some of the neighbors for an exchange of ideas, and to hear some of their concerns, such as speeds, volume, road design, and no pedestrian facilities. As noted in the speed study, Mr. Helbig said the actual speeds fall within established standards and that according to the MUTCD (Manual on Uniform Traffic Control Devices), stop signs are not warranted for 22' Avenue. Mr. Helbig also mentioned that the City practice is not to have speed bumps or humps because of snow removal issues. So based on the studies,Mr. Helbig said staff recommends the two traffic mitigation measures of using radar speed signs, and truck restrictions. There was some discussion about the County's restrictions of through trucks on their roads, which means the trucks are using 22nd; and Councilmember Wick mentioned the idea of having some collaboration with the County to encourage them to improve their street structures so their restrictions don't impact our roads. There was consensus from Council to proceed with the two mentioned mitigation efforts, and Mr. Helbig said staff will endeavor to bring this before Council July 10 for a resolution to include this neighborhood as a no truck area. Mayor Higgins called for a short recess at 7:43 p.m.,; he reconvened the meeting at 7:52 p.m. Council Study Session:06-19-2018 Page 3 of 4 Approved by Council:07-03-2018 8.Repeal of SVMC 2.45 -Cary Driskell As noted in his June 19, 2018 Request for Council Action, City Attorney Driskell explained about the adoption of SVMC chapter 2.45 addressing a Department of Public Safety, and he explained that there is no need for this as those safety services are provided by independent safety entities such as the Fire Department and Health Department, or by the Spokane County Sheriff's office through contract, and that we do not have any legal control within their jurisdiction, and if a safety issue does occur, that the City Manager would communicate as needed with those entities to protect the health and safety of our citizens. Mr. Driskell also noted that although this Council has not done so in the past, it might consider if it feels comfortable doing so, that when this comes before Council for a first ordinance reading, to suspend the rules and adopt the ordinance on the first reading, since this is not a matter of any controversy. Council agreed to have staff proceed. 9.Advance Agenda—-Mayor Higgins There were no suggested changes to the Advance Agenda. 10. Information Only: Department reports Department reports were for information only and were not reported or discussed. 11. Council Check in—Mayor. Mayor Higgins announced that there would be no Council meeting next week as Councilmembers attend the AWC Conference in Yakima. Councilmember Thompson said the Youth Voice had a meeting last week and they will do workgroups over the summer,then reconvene the large group in October,and said she and the group appreciated Council's feedback. 12. City Manager Comments—Mark Calhoun City Manager Calhoun said a media release was just issued explaining that the Park Road pool circulation pump is no longer functioning and a replacement pump has been ordered and is expected to arrive tomorrow, installed Friday,tested on Saturday, and it is hopeful the pool will re-open on Monday, and that another media release will be issued with any update. Mr. Calhoun noted that we received notification from AWC that this past week Councilmember Wick earned his advanced Certificate of Municipal Leadership, and Councilmember Wick was congratulated for his accomplishment. Mr. Calhoun again announced that there will be no Council meeting next week as Councilmembers attend the AWC Conference in Yakima, so the next Council meeting will be July 3. 13. Executive Session- Mayor Higgins It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn into executive session for approximately thirty minutes to discuss potential land acquisition and litigation, and that no action will be taken upon return to open session. Council adjourned into executive session at 8:02 p.m. At approximately 8:31 p.m. Mayor Higgins declared Council out of executive session, at which time it was moved, seconded, and unanimously agreed to adjourn. r l lipir ljL.R. Higg . 'sr i'') 4, - ',it t, hristine Bainbridge, City Cleric Council Study Session:06-19-2018 Page 4 of 4 Approved by Council:07-03-2018 SPOKANE VALLEY CITY COUNCIL MEETING 1 Tuesday, June 9, 2018 6:00 p.m. Study Session (Hybrid) Meeting GENERAL CITIZEN COMMENTS SIGN-IN SHEET YOUR SPEAKING TIME WILL GENERALLY BE LIMITED TO THREE MINUTES This sign-in sheet is for making comments not associated with an action item on tonight's agenda. 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