2018, 10-02 Study SessionAGENDA
SPOKANE VALLEY CITY COUNCIL
STUDY SESSION FORMAT
Tuesday, October 2, 2018
6:00 p.m.
CITY HALL COUNCIL CHAMBERS
10210 E Sprague Avenue
(Please Silence Your Cell Phones During the Meeting)
DISCUSSION LEADER
SUBJECT/ACTIVITY
GOAL
CALL TO ORDER
ROLL CALL:
1. Kelly Shea, East Valley
School District Superintendent
East Valley School District
Capital Needs
2. Lori Barlow, Jenny Nickerson, Duplex Density Discussion
John Hohman
3. Chelsie Taylor Budget Amendment, 2018
4. Chris Bainbridge Governance Manual
5. Mayor Higgins Advance Agenda
6. Mayor Higgins Council Comments
7. Mark Calhoun City Manager Comments
ADJOURN
Study Session Agenda, October 2, 2018
Discussion/Information
Discussion/Information
Discussion/Information
Discussion/Information
Discussion/Information
Discussion/Information
Discussion/Information
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 2, 2018
Check all that apply: ❑ consent ❑ old business
❑ information ® admin. report
Department Director Approval:
❑ new business ❑ public hearing
❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: East Valley School District Capital Needs
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND: At Council's invitation, East Valley School Superintendent Kelly Shea will give
an update on the school's capital needs.
OPTIONS: Discussion
RECOMMENDED ACTION OR MOTION: Discussion
BUDGET/FINANCIAL IMPACTS: n/a
STAFF CONTACT:
ATTACHMENTS: PowerPoint
City of Spokane Valley City Council
Tuesday, October 2, 2018
Identified Needs For Safety, Security,
and Infrastructure Improvements
Purpose: Identifying Capital Needs For:
Safety and Security Improvements
High School/Middle School Field Relocation
Building Improvements
Safety and Security Improvements
► Interior Deadbolts
► Secured, Single Point of Entry
► Integrated Communication, Bell, Alarm, Clock System
► Security Cameras
Secured Exterior Doors and Notification System
► Emergency Lockdown Buttons
Field Relocation
Parking Lot (Trentwood)
Gym Dividers (Elementary Schools)
Building Improvements
HVAC Systems (Heating, Ventilation, Air
Conditioning)
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 2, 2018
Check all that apply: ❑ consent ❑ old business
❑ information ® admin. report
AGENDA ITEM TITLE: Duplex Density Issues
GOVERNING LEGISLATION: SVMC 19.40.060; SVMC 19.60.050; SVMC 19.65.130; and SVMC
19.70.020
PREVIOUS ACTION TAKEN: Admin Report: May 15, 2018
BACKGROUND:
Department Director Approval:
❑ new business ❑ public hearing
❑ pending legislation ❑ executive session
In response to a request from Council, on May 15, 2018 staff provided an overview of the duplex
development regulations in the residential zones. At that meeting, staff stated that a review of the density
regulations was being performed and that more information would be brought to City Council at a future
meeting.
Staff has reviewed recent plat activity to determine if the density has been exceeded with the construction
of single family dwellings or duplexes. It has been found that in two specific instances duplex development
has resulted in the maximum density of 6 dwelling units per acre to be exceeded by one dwelling unit. A
memo has been provided that highlights the issues.
Staff will present an overview of the density issues for discussion.
OPTIONS: Discussion
RECOMMENDED ACTION OR MOTION: Discussion
BUDGET/FINANCIAL IMPACTS: N/A
STAFF CONTACT: Lori Barlow, AICP, Senior Planner
Jenny Nickerson, Building Official
John Hohman, Deputy City Manager
ATTACHMENT: September 26, 2018 Memo with attachments
0•0"\ft.
Spokane
400..F Valley
Me
Community and Public Works Department
10210 E Sprague Avenue ♦ Spokane Valley WA 99206
Phone: (509) 720-5000 ! Fax: (509) 720-5075 ♦ www.spokanevalley.org
orandum
Date: September 26, 2018
To: John Hohman, Deputy City Manager
From: Lori Barlow, AICP, Senior Planner
Subject:Density Issues Associated with Land Division
Recent changes were made to the Development Regulations that were intended to increase opportunity
for infill development. A review of the regulations in 2016 identified that 7,500 square foot minimum
I'ot size was a barrier to infill development. In previous years the city processed many rezone
applications to reduce the minimum lot size from 7,500 square feet down to 6,000 square feet. The
rezones were approved as the requests were consistent with the Comprehensive Plan. The 3-4 month
rezone process was delaying development unnecessarily as the rezones would ultimately be approved.
Analysis showed that reducing the minimum lot size to 5,000 square feet would allow more flexibility to
develop Tots within the irregular shaped parcels.
Residential development in the R-3 zone is limited to a density of 6 dwelling units per acre of lot area (6
du/ac). The current development regulations associated with the R-3 zone allow for both single family
dwelling and duplex dwelling development on individual lots. A minimum of 5000 square feet of lot
area is required per dwelling unit (DU) for a total of 10,000 square feet of lot area required for a
duplex. Within this memo are examples and further explanation as to how the density limitation
described above has been, and could be, exceeded by duplex development.
Spokane Valley residents have expressed concerns related to negative impacts to neighborhoods
resulting from duplex development in the R-3 zone which has the potential to exceed the maximum
allowed density. Generally, the concerns focus on decreased property values and the effects of rental
properties to the owner -occupied dwellings in the neighborhoods. The current zoning regulations do
not distinguish between owner -occupied and rental properties but do stipulate a maximum density
allowed in all residential zones (see Table 1).
Maximum
Table 1
Density and Minimum Lot Size by Residential Zoning District
R-1
R-2
R-3
MFR
Maximum Density
1 du/ac
4 du/ac
6 du/ac
22 du/ac
Minimum Lot Size
40,000 sq. ft.
10,000 sq. ft.
5,000 sq. ft
2,000 sq. ft.
Duplex Minimum
Lot Size
N/A
N/A
10,000 sq. ft.
4, 000 sq. ft.
Duplex development has been increasing over the past five years. A recent review of the building
permits issued for single family dwellings compared to duplex building permits has shown a steady
Page 1
increase since 2013 of duplex construction. A comparison of duplex development between City of
Spokane Valley, Spokane County and City of Spokane permits noted that the City of Spokane has
experienced an increase in duplex permitting from 2017 to 2018, but that Spokane County has
experienced a steady decline in duplex development since 2015. Figure 1 highlights the comparison of
duplex development by jurisdiction.
Figure .1
The density regulation is primarily implemented
during the land division process. Prior to
Comparision of Duplex Permits submitting a short plat or subdivision
application the property is reviewed to
100 determine the maximum number of lots that
80 can be created for residential development.
60 This occurs very simply with the following
40 formula: Density X Acres = Number of lots
allowed. In an R-3 zone example with an
20
allowed density of 6 du/ac on a parcel that is .5
2013-2018 (April)
0 acres in size, 3 lots would be allowed (6 DU's X
.5 acres = 3 lots). After the lots are established,
Spokane Valley Spokane Spokane County the lot size is reviewed at the time of a building
permit application to determine that the
minimum area is provided, corresponding with the proposed use, which is either a single family
residence or duplex ( See Table 1 for Minimum Lot Size).
In 2018 staff conducted a review of platting activities that had occurred subsequent to the 2016
Comprehensive Plan and Development Regulation update. The review period was January 2017 through
April 2018. The review noted that during that time -frame the city had received 42 subdivision
applications, (32 short subdivision applications and 10 long subdivision applications); eight of those plats
had been recorded with the Spokane County Assessor's Office; and according to a review of building
permits five of the plats were either developed or currently under development. The final item noted
that two of the five plats had exceeded the maximum density allowed through the development of
duplexes, rather than development of single family dwellings (See Table 2).
2013
2014
2015 2016
2017
2018
Table 2
Number of Dwelling Units Allowed and Built By Plat
File No.
Plat
Size (in
Acres)
Number
of Lots.
Approved
Maximum Dwelling Units
Allowed
Number of Dwelling Units Built
SHP-2017-0005
.56
2
3
2
SHP-2017-0008
.29
2
2
2
SHP-2017-0010
1.65
6
10
11
SHP-2017-0016
.98
2
6
2
SHP-2017-0018
.79
3
5
6
Note: See attached plats for detail.
A review of SHP-2017-0010 and 0018, the two plats which exceeded the density through development,
indicates that all the lots created were greater than 10,000 square feet, which is the minimum lot size
Page 2
required for a duplex in the R-3 zone. The physical development of the lots determined the density at
build -out, and in each case the development exceeded the density by one DU.
The concern is that the discrepancy between lot development and build out has become a "loop hole"
for development to squeeze in additional dwellings. While the density has been exceeded by one DU in
two occasions, it is not clear beyond the snap shot of time reviewed, how frequent this will occur.
Other jurisdictions:
Discussions with Spokane County staff indicate that the same situation occasionally occurs within
County Plats, but this is not a major concern for them. In fact, as part of the County's Comprehensive
Plan Update process staff has reviewed their Development Regulations to identify barriers to infill
opportunities and noted that their 6 du/ac maximum density, large lot sizes, and lot standards are
inhibiting infill and affordable housing opportunities. County staffs alternatives, currently under
consideration by the Planning Commission and potentially focus groups, includes increasing the density
from 6 du/ac, up to 8 du/ac, and allowing a bonus density up to 10 du/ac for duplex and row housing;
decreasing the lot size in the Low Density Residential Zone from 5,000 square feet to 4,000 square feet;
and reducing lot width requirements. Spokane County's Draft Infill Development Options report is
attached for your information.
Conversations with City of Spokane (COS) staff indicates that duplex development exceeding density
requirements is not a concern as duplexes are only allowed in zones with a density of 10 units and
greater. For information the COS minimum lot size requirements are 2,900 or 4,200 square feet
depending on the zone.
Possible Solutions for Discussion:
The concerns identified by the neighborhood were considered in conjunction with the Comprehensive
Plan goals and policies. The following discussion highlights three options that affect duplex
development through dedication language, density increases or lot sizes increases or decreases. The
options could be used to either limit duplex development or eliminate the density conflict.
Plat Language
Dedication language could be placed on the recorded plat that stipulates which lots could be developed
with duplexes, or generally identifies that the density couldn't be exceeded at the time of development.
The concern with this approach is that if development regulations change in the future, the dedication
language remains a controlling factor that can only be changed by a Plat Alteration process. This could
be a costly and time intensive process for a developer depending on a variety of circumstances.
Additionally, buyers may be unaware of a density limitation when purchasing the lot, and find out after
the investment has been made, that although the lot meets the minimum area requirement for a
duplex, the density limits have been reached by the previous development on the lots within the plat.
County staff indicated that dedication language has been used as a means to ensure compliance with
the density limits, but noted instances where the density has been exceeded as the dedication language
was overlooked at the time of permit application, when the reviewers only considered the lot size. The
point being dedication language increases the opportunity for error as it may conflict with the
development regulations.
Page 3
Density
The current maximum density is 6 du/ac in the R-3 zone. However, the minimum lot size of 5,000
square feet allows for a density of 8 du/ac to be achieved. This is also true when applying the duplex
minimum lot size of 10,000 square feet. Generally 8 du/ac is not achievable as many factors influence
the design of the lots that include providing right-of-way, irregular parcel boundaries, existing
development or natural features, etc.. The density forces all, or some of the lots to be larger in order to
stay within the density limits. This could contribute to the higher cost to develop housing and may
conflict with goals and policies within the comprehensive plan to increase opportunities for affordable
housing.
The density limit could be increased to 8 du/ac which would eliminate the conflict. If the density limit
were increased, it would allow the development community to take full advantage of the 5,000 square
foot lot size and support infill development. The density limit is identified within the Municipal Code,
and not in the Comprehensive Plan. Consequently the process to consider this would only require a
Code Text Amendment and not a Comprehensive Plan Amendment.
Lot Size
Lot size for a duplex is twice the area for a single family detached dwelling (2 X 5,000 sq. ft. = 10,000 sf.
ft.) Increasing the lot size for a duplex has been mentioned to eliminate duplex development from
exceeding the density. However, increasing the lot size above that of a single family detached dwelling
will likely act as a deterrent to duplex development as developers would be able to develop more single
family lots than duplex lots. This would conflict with the Comprehensive Plan Goals and Policies that
direct the regulations to provide opportunities for affordable housing. Often lot sizes for duplexes are
less than twice the area for a single family detached lot as it considers the elimination of the setback
area (typically a 5' setback from side yard property line) between the two structures due to the common
wall. All the other dimensional standards remain the same to ensure that the duplexes are consistent
with the scale of development typical of single family neighborhoods.
Other mechanisms may be utilized by other jurisdictions but at this time further research is required.
Council Alternatives for Discussion:
Before pursuing this matter, staff is requesting direction to determine if further information is desired,
and/or if City Council would like the topic to be discussed by the Planning Commission. The City Council
may want to consider the following action alternatives:
1. Direct the Planning Commission to review the topic and provide a recommendation through the
public review process;
2. Monitor the Spokane County Comprehensive Plan Update process to keep informed of the
modifications to their development regulations while continuing to review development trends
within the City of Spokane Valley. Staff would report back at a future City Council Meeting;
3. Consider other action, which may include taking no action,
Attachments:
1. Spokane County Infill Report
2. Recorded Plats 2017- April 2018
Page 4
Draft, Subject to Change 6-6-18
Infill Development Options
Low Density Residential Zones
As part of Spokane County's Comprehensive Pian Update, the Department of Building and
Planning is considering options to increase opportunities for infill development within the Urban
Growth Area. The objective is to provide more opportunities for diverse housing types and
increase housing affordability. This effort identifies barriers to certain types of residential
development and provides policy and regulatory changes to increase infill opportunities. The
proposed changes will affect those areas within the unincorporated Urban Growth Area that are
zoned Low Density Residential.
The initial review for this project was predicated on concerns within the development community
that it is often difficult to develop single family residences in certain areas within the UGA. Many
of these areas contain smaller parcels within established neighborhoods, which because of
location and economic limitations makes development of traditional subdivisions difficult and
less profitable to the point that they become unfeasible.
Review and discussion has identified barriers to development including:
• Lot Standards
Lot standards includes dimensional requirements for lot size, setbacks, frontage and lot
coverage. The standards can impede development of infill and affordable housing by
limiting smaller lot compact development.
Proposed Revisions
Lot standard are revised to allow greater flexibility and promote infill development.
• Density
The current maximum density of 6 units per acre in the LDR zones can hinder infill
development, especially in older neighborhoods. In some established residential areas,
the sales price for a new single-family home may not provide enough revenue to make
the development feasible. Higher density housing may allow development to meet this
profitability threshold.
Proposed Revisions
Increase the maximum density to 8 units per acre in the Low Density Residential Zone.
Bonus density would allow projects to increase to 10 units per acre for certain infill
projects such as row housing and duplex housing.
• Row Housing
Row housing, which provides the opportunity for higher density development, is currently
only allowed through a Planned Unit Development (PUD). The PUD process is more
complex than a traditional subdivision, requiring additional design components and a
lengthier process. While the PUD process has been successful for certain
developments, it is seldom used.
Spokane County Comprehensive Plan Update 1
Draft, Subject to Change 6-6-18
Proposed Revisions
Increase the maximum density to 8 units per acre. Additionally, allow subdivisions to
increase to 10 units per acre for certain infill projects such as row housing and duplex
housing and providing standards to reduce impacts to existing neighborhoods.
• Duplex Development
Duplex development, which can provide affordable housing in the UGA, is hindered by
development standards that require large lot areas and preclude the development of
vertical stacked duplex units where each dwelling unit is on a separate floor.
Proposed Revisions
Revise the definition of duplex to allow stacked units. Reduce lot area requirements for a
duplex to the same lot area requirement for a single-family home. Provide a bonus
density for duplexes located on corner lots where the duplex can be designed to
resemble a single-family dwelling unit when viewed from the street.
• Bonus Density
Bonus density, which is supported by Comprehensive Plan policies, is only available in
the LDR zone through planned unit developments. Providing bonus density for infill
development may increase options for affordable housing in the UGA.
Proposed Revisions
Provide bonus density provisions for infill development including row housing and certain
types of compatible duplex housing. Bonus density will allow a maximum of 10 units per
acre.
• Small Scale Triplex and Fourplex Development
Small scale triplex and fourplex development can provide infill opportunities on sites
that are difficult to develop with traditional single-family development. These areas may
include isolated, smaller vacant parcels where property values make construction of
new single-family homes unfeasible. Providing this opportunity while limiting density to
a maximum of 10 units per acre can provide affordable housing opportunities within the
urban growth area.
Proposed Revisions
Allow infill with triplex and fourplex units with bonus density to a maximum of 10 units per
acre. Include development standards to lessen impacts to adjacent single-family
development.
Spokane County Comprehensive Plan Update 2
Draft, Subject to Change 6-6-18
Proposed Amendments to the Comprehensive Plan
Additional wording underlined
Deleted wording Wigh
Page UL -1, Comprehensive Plan
Urban Land Use Categories
Residential Categories
Three separate categories for residential use are established, ranging from low to high density. Low
density residential includes a density range of 1 to and including & 8 dwelling units per acre. Bonus
density in the low density residential category may allow an increase to 10 dwelling units per acre for
qualifying infill projects. iliMedium density residential includes a range of greater than 6 to and including
15 dwelling units per acre and high density residential shall be greater than 15 dwelling units per acre.
Design standards ensure neighborhood character and compatibility with adjacent uses. Commercial
uses, with the exception of office use in high-density residential areas and neighborhood centers
associated with traditional neighborhood developments, would only be permitted through changing the
land use category with a comprehensive plan amendment or through a neighborhood planning process.
Page UL -12, Comprehensive Plan
Goal
UL.9a
Create a variety of residential densities within the Urban Growth Area with an
emphasis on compact mixed-use development in designated centers and
corridors.
UL.9b Create efficient use of land and resources by reducing the conversion of land to
sprawling, low density development.
Policies
UL.9.1
Establish low, medium, and high density residential categories to achieve
population and economic growth objectives. Low density residential areas shall
range from 1 to and including 6 8 dwelling units per acre. Bonus density in the
low density residential category may allow an increase to 10 dwelling units per
acre for qualifying infill proiects. .rna Medium density residential shall range from
greater than 6 to and including 15 dwelling units per acre and high density
residential shall be greater than 15.0 residential units per acre. Mixed residential
densities may be established through community-based neighborhood planning,
subarea planning, or approval of traditional neighborhood developments.
UL.9.2 Spokane County shall seek to achieve an average residential density in new
development of at least 4 5 dwelling units per net acre in the Urban Growth Area
through a mix of densities and housing types.
Spokane County Comprehensive Plan Update 3
Draft, Subject to Change 6-6-18
Proposed Amendments to the Zoning Code
Additional wording underlined
Deleted wording "4.-i Tr -e igh
Chapter 14.300
Definitions
14.300.100 Definitions
Dwelling, Two -Family (Duplex): A single structure containing 2 dwelling units designed
exclusively for occupancy by 2 families living independently of each other, and neither unit is
considered an accessory dwelling unit. To be classified as a duplex, the dwelling units must be
connected by common floor/ceiling, a common wall or by a covered carport/breezeway which
does not exceed a distance of 20 feet between the two dwelling units.
14.606.100 Purpose and Intent
The purpose of the Urban Residential Chapter is to implement Comprehensive Plan goals and
policies related to urban residential use. Residential zone classifications provide for a range of
residential uses within the Urban Growth Area.
The Low Density Residential (LDR) zone is primarily for single-family, duplex and row
housing residential development that allows a density of 1 to and including 6 8 dwelling
units per acre. Small scale, multi -family development may be permitted, consistent with
density standards to provide compatibility with adjacent single-family residences. Zero lot -
line housing, bonus density and other incentives are permitted to promote infill,
preservation of open space, and a variety of housing types and densities.
Spokane County Comprehensive Plan Update 4
Draft, Subject to Change
14,606.220 Residential Lands Matrix
Table 606-1, Residential Zones Matrix
6-6-18
Residential Uses
LDR 1
LDR-P
MDR
HDR
Dwelling, multi -family, small scale infill
L
N
u
N
N
development
Dwelling, multi -family
N
N
P
L
Dwelling, multi -family, greater than 30 units per
acre
N
N
N
CU
Dwelling, single-family
P
P
P
P
Dwelling, row housing
L
N
P
P
Dwelling, two-family duplex
P
N
P
P
Dwelling, two-family duplex - corner lot bonus
L
N
N
N
density
Spokane County Comprehensive Plan Update 5
Draft, Subject to Change 6-6-18
14.606.230 Limited Uses with Specific Standards
Uses that are categorized with an "L" in table 606-1, Residential Zones Matrix, are subject to the
corresponding standards of this section. In the case of inconsistencies between section 14.606.220
(Residential Zones Matrix) and section 14.606,230, section 14.606.230 shall govern.
x. Two family duplex dwelling with corner lot bonus density (LDR zone)
a. A two-family duplex dwelling located on a corner lot shall be considered as a single-family
dwelling for the purposes of calculating density provided the front door and driveway for each unit
face opposite streets to give the appearance of a single-family residence from the street view, as
illustrated below.
x. Multi -family dwelling, small scale infill development (LDR zone)
Standards to be developed
16. Row housing (LDR zone)
a.
Chapter 11.701.
a. Row housing shall comply with the requirements for Zero Lot Line Development under Section
14.606.300(4).
b. Row housing lots with rear lot lines abutting an existing single-family neighborhood, shall require
installation of a 6 -foot sight obscuring fence along the rear property line which shall be
constructed prior to issuance of a certificate of occupancy.
c. Preliminary plats in which 25% or more of dwellings are row houses shall be allowed a bonus
density of 2 units per acre within the Low Density Residential zone. If the preliminary plat is
completed in phases, each phase of the development must include at least 25% of the units as
row housing units until such time as the total number of row housing units required to receive the
bonus density has been reached. This requirement shall be included in the plat dedicatory
wording.
Spokane County Comprehensive Plan Update 6
Draft, Subject to Change
6-6-18
14.606.300 Development Standards
Permitted uses in the Urban Residential zones shall compiy with the following development standards.
Prior to the issuance of a building permit, evidence of compliance with provisions of this section shall be
provided.
40. Density Standards:
Table 606-2, Density Standards for Residential Zones
Spokane County Comprehensive Plan Update 7
Low Density
Residential
Low Density
Residential
Plus
Medium
Density
Residential
High Density
Residential
Density:
1 to 6 8
units/acre*
1 unit/acre
Over 6 to 15
units/acre
Over 15
units/acre
*Bonus densities may be allowed for planned unit developments and other infill
developments as identified herein.
Spokane County Comprehensive Plan Update 7
Draft, Subject to Change
2. Lot Standards:
Table 606-3, Lot Standards for Residential Zones
6-6-18
Spokane County Comprehensive Plan Update
8
Low Density
Residential
Low Density
Residential Plus
Medium Density
Residential
High Density
Residential
Max. Building
Coverage
5-5 70 % of lot
area
55 70 % of lot
area
65 70 % of lot
area
70% of lot area
Max. Height
35 feet
65 feet for a
college/university
35 feet
65 feet for a
college/university
40 feet
65 feet for a
college/university
50 feet
65 feet for a
college/university
Permitted uses:
Minimum lot
area
6,000 sq. ft.
6,000 sq. ft.
6,000 sq. ft.
6,000 sq. ft.
Minimum
frontage
50 feet
60 feet
60 feet
60 feet
Single family:
Minimum lot
area
4,000 5,000 sq.
43,560 sq. ft.
4,2062,500 sq. ft.
1,600 sq. ft.
ft.
Minimum
frontage
5040 feet
90 feet
50 36 feet
20 feet
Duplex:
Minimum lot
area
10,000 4„000 sq.
Not applicable.
6340-0 2,500 sq. ft.
3,200 1,300. sq. ft.
ft.
Minimum
frontage
50 40 feet
Not applicable
50 40 feet
40 30 feet
Row Housing:
Minimum lot
2 500 sq. ft.
Not applicable.
1,300 sq. ft.
1,300 sp. ft.
area
Minimum
36 feet
Not applicable
36 feet
36 feet
frontage
Minimum
20 feet
Not applicable
16 feet
16 feet
frontage w/
vehicle access
from alley
Spokane County Comprehensive Plan Update
8
Draft, Subject to Change
6-6-18
Minimum Yard
Setback:
Frontlflanking
street
15 feet —
residence
20 feet — garage
15 feet —
residence
20 feet — garage
15 feet —
residence
20 feet — garage
15 feet —
residence
20 feet — garage
Side
5 feet
5 feet
Five feet plus 1 additional foot for each
additional foot of structure height over
25 feet to a maximum of 15 feet.
Rear (all
residential
zones)
Five feet plus 1 additional foot for each additional foot of structure height over 25
feet to a maximum of 15 feet.
Notes:
1 Setbacks are measured from the property
the setback shall be measured from
line unless there is a border easement, in which case,
the border easement.
4 below.
structures
2. Zero -foot setbacks for side lot lines may be allowed consistent with number
3. Front/flanking street setbacks for garages include both attached and detached
Spokane County Comprehensive Plan Update 9
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8E9121187 PIOYAI0
ACCESS 001121'1 d
z 5EWE9 EAg0-NT —{
110.0F
t
AUDITOR'S CERTIFICATE.
FlL'SU FOR RECORD 711
1-60/ or`917
WHIM WHUPAST . �. p0�'�0.OIiL0ld
AND NEGAWEE IH 29,UNE.3. OF SNORT
j,,' P 1s13LL-3r
,9 00 9911004f3 _
/ 7
FEL 7S ROAD
11RST ADD.
210. .6 P949
6
SAD SHARP AVENUE
h
Tr7hN
A�A7 —I-1 Rt
-I
0201 I. PG 27-72 t
{>Dt
I �l
I l
30'
EASEMENT NOTES
OAREA OF LAT 2 DEDICATEE TO MIX 05 ACCESS
EASE10ENT, WATER EASEMENT. 6712177 EASEME17,
AND PERPEIUAL HON -020.043E PR102 %SHIER
EAy0ENT
BASIS OF BEARINGS
A GP0-222105E BEARING GF 2609215.2 ALONG
THE MONU1404156 CENTERi UHE CF' rd.15 0220. AS
SiOWW 2EREOL
EQUIPMENT& PROCEDURES
nus SOR1'5Y WAS PERTOR2ED 1271 A TCPCON
HMER-21 0.C5AL P09TIONTNO 575121 USING REN.
TIME 166ENA96 932227 P215525URES IN
60R)4011ON 'MIN FREED 1RAVE29 PROCEDURES
USING A 3-SEC967 ICTAL 520.110N.
10
52056E 55
062120521E 106.05
RB
LL_1
SHARP LANE R I I
T L Lx . i
42212'66'2 I 111.]4 r
27
rn
�g
1027946
13' BORDER
20522207
6-
BROADWAY AVENUE_
UAL
O
6
CASTR0
20' PL902 5%J71
FJ,SE}R31T
PX 20-4
5202X 5
.1-09
FOUND 'f ON SAWTARY SEWER
MANHOLE N[2. FOND
REFERENCES SE. SW d NW AS
PER SHORT PLAT 927-37-E6
1_L iND 1 E K i 1 '
PROFESSIONAL LAND SURVEYORS
615 N. NADEUA STREET
SPOKANE, WASHINGTON 99202
PHONE 5099:6209 FAX 509.222.2736
6ANOTENSURYL-70RSOOAML COM
FILE; 21St -094;.9n FSP 16/04/2017 04216 AM
BASIS Or BEARINGS
Bearings
oro derived from CPS Grid Bearings. NAD B3
Washington North Zane- Theexistingplat was
computed end rotated to bort fit to the
monumentetien.
?ha eoovergen05, or difference between Grid North and
Caodotic North is 27--09.03".
Ground Distances are shown hereon.
54
t0•
See Equipment and Procedures for more infortmatien. ay, '3
/ 6Cry�q,"t\t!
V
Corner not set
due to Fence Corner
8705'58" E
Wood Fence
75.91
LOT T
5751 50. Fr.
House
16609 E Bawd Ave.
Porch
5.51
Geroge
CD
m
O
Sfdewal&
--~-~ 78.91, N
70 foot
Utility Easement.
per brig. Piot
57'O5'55' E
itt �, r
Criers Line~
Concrete
inlet - - - - -.
C'
20'
.0'
60'
40 14,91
utrrty 60509900!
per Orig. Plat
I\\
57'08'58- E
72.35'
' Water Easement 'No � �i
2._00°
Sewer—Easement
z
0
J
LOT2 1
r
611050. FT. MI 1
al 1
16515 E Broad Ave.
10 foot
2 fool Utility EasementBorder
Easement per9• Plat 11
(Typical)
25.90'
z
25.00
Fd.mbar & cop
P
per Plat
o I I I
I
1
1
52.95 ,
Corner not set
due to utilities.
Fel. I mbar
par Pict
Corner not set BROAD AVE.
due to utilities. —
LEGEND
CPS County Monument - See Note in Narrative
• Found monument es noted
o Computed paint. not found or sat this surrey
C) Set 7/2- mbar & cop PLS 28037
or as noted
- - • - Drainage Easement per Original Plat
EQUIPMENT dt PROCEDURES
Sa b
e1 bq�yg5
This Survey woe performed using a Topoa+ CPS Receiver,' ...It,' NIX
methode sling the Washington Stell Reference Network j veSRN;
corrections NAD83-2011 Fpech 2010.
Redundant measurement using fe-Itlltigfi;af.on ono' multiple
measurements with error othpses no! greeter !non A5' w/s cch!_. 4,
Methods used ce,npfy with Stele Lo. N'AC &
WAC 332-730-100
5001
N 276753.48 It.
E 2538!35.72 ft.
( ] Record plat data
p 5ealtery Sewer Manhole
Wotcr meter
0 Water Valve
Todd 7, Emerson PLS 36037
9-22- f7
Oslo
I
Iz
ulo
IV
0I$
5
4
' Fd t / 2r rubor & cop
per Rol
i
NARRATIVE - 6oundary Determination
•
1
Fd. 7/2"mbar 4cop
per Plat
9.1
nod 8797'25" E \\\
80 37VMNNOS
150.03' (160.04']
T S 71"29.
6751
N 276925.20 ft.
5 2540734.27 fl.
Filed this
6'04%69
AUDITOR'S CERTIFICA7E
dray of60 /7 at //3/
o'obck f m, to cook,Lof Shart Plots. Doge 2?2Vot the request
of Emerson Surveying. Auditor's Number
VICINITY MAP
1"= 100'
1
f0.
00 '3
at00 46354.030
46364.0303
,IOti
�0
�
101
�bQ
A6
0•
oti.veGr'
46364.0203
4
46364.0302 V, 46364.0202
12t1' r
46364.0201
dal LOT
f
BROAD AVE
9060'69'96
46364.0106
Short Plat SIP -2077-0008
B .Martin Short Plat
In the SO of SEX of Section 36
7:28N... R. 44E. W.M.
City of Spokane Valley, Spokane County, WA.
;Peens ecmputeons the record plot distances
relative lad from
the found monumentotion as shower hereon.
The manemcn'stlan and cacopolicn match
rmprowmentc. Street manumentman ts intact as
noted.
CPS County 0eremcnl Designations and Volum" 010
based an the County GPS survey by Jerry Sims Sled
Oh the Spokane C000ly Engineer. The values are
shown only for eomplianoa with S1125 20.40.010 C12.
Short Plot SHP-2017-0008
EMERSON S1IRVEYIWG
17010 N 5emaroc Lane
Nina M15 Folis, WA. 99029
(509) 710-3250
Malay PiwAIX
res -nor
WC ?Ileum 9f=
as -r.0 -r7 2 e .•
(¢4%9 3 &In 3/-742.
20
rouse 94 REBAR
WIN CAP "LS 7317
271 IN MON. CASE PER 95
SHORT PLAT SHP-201 7-DD1 ❑
LOCATED IN THE NW 1/4 OF THE SW 1/4 SECTION 21, T25N, R44E, W.M.
CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON
FOUND 7/8' P.K. NAa (HEW)
K FOUND VD" P.K. NAIL
_ 535.01`571, am'
-- is 1 DTH AVENUE - - - "Nb93g'S> 1328.12' 732611'�R4) _ 10'
- -- rFOUND Aa3'4 REBM ri1TH CAP 'KITUN FOUND 1.25" 8AR 293.16' 663.00'{Rt) p S 652.96 -OB'(R4)
33144- N00'24'03`K'. 0.12' MOM N6532'22'W: 294' 07
"4E--9.1-2.715-'
POSUIION 27t 53 FROM LOT 0 CORNER I N69'30`5Y'E - -
421,
39.89'(
45'
44.83(31)
z
81' 1
50,50193)"
p3,gy -4 181.85'
LOCM 92.62'(91) 1, 1
,. 1 1 LLLL FOUND 94 REBAR 'MTH m
- FOUND I' TAO 1 � CAP 'KUTZMI 33141'
MARKED 'KITZAN N085T08'E, 0.15' FROM n
33141' 1 1 CALCULATE] POSITION -
I L., 1 , 1 11 i.
S
SHORT PLAT I $
IA
r0'
FJSF3NEM
60.32
Iz' Bg10EA
2 BOWNT
inure
T
6
i 4
_
-
110804 E1
1 TRACT 1
TRACT 1 g 1
1 1 I 68973'23'1 286.72'
93323'E 80.32'1
78.81' 1
1. FOUND 94 REB9•%ITH
CAP '1617.AN 33141'
�-' 1 m
12582 1F u
7200•
2 w
12029 or
y 7200'
L HELD BEARING
SECTION BREAK00%H
AND FOUND ROAR
S
9 m
12000 9r
1 64,10'
PER
�rK
�V} 4
12031 9r
73.42•
LLL7.90 3
i
09 0
^w y
42100 2 or F
11 0 71 5 /1 071 7 El
110725/10727 EJ .1
IIC805(IO607 El
U070i/10723 El h
110707116765 01 "
./- S
r FCUND j4 R3EBAR
CAP 'MEM 35.57'
FOUND H
///' W711 OAP 'MEM
g
WT9 2 2
����3333
REDAR
35,67
�„� S
[-�
\«1
PROPERTY S
Z2
UNE
1r urUNY
aACCEST LI
'�°
72.00' 72,00' 1
,
72.4.2'
I)L//
j 72.03' 1 72.00'
251.25`
FOUND 95 MAR IN CONCRETE
400'00'22'1, 0.23' FROM
CALCULATED 9051TION PER R6
FENCEJNE 0.5' WEST
OF PROPERTY UNE
sd
9'41€3
EASEMENT
READ BEAR1N0 PER 5E01110N
BREAKDOWN AND FOUND REBAR
N0923'22'5 251.27
FENCOunE
1' WEST OF
PROPERTY
UNE
17
10
411
341
FOUND -14
OIH
SPINE
12.57 -
11TH
LANE
FO01
SPIKE
12TH AVE.
PGA
rc
PARC C' ENTRE
IR 1 19
_1 _ 1�1� T.Y. 68972.37"1 105.5S' 186.53 oilo
LANE 97.90' 77.02' I
589'34'01'5 011.74' 811.59'(83) n FOUND 3/8' FOUND 3/8' 1
89.55'�� _150.00'_ _ 11.63'-3, 0 P.K. NAIL P.K. NAIL
:T larl S:L!- _ _ P _ _ 81.36' it
REaoRo DOCUMENTS
SPOKANE COUNTY AU01'C0F
FILED FOP RECORD 8YLV.4.1 :' Fm;
(>64152-5-3
L-17
CRASS CAP IN MCNNIENT CASE
NEIZHE15 F0UN02
5[1055 :2.P 114 1.140
1735 8.24
-57115 58.41
411.5E�1 'A- 16 131,3
-3455 72.13'
-1:42•4 4 04.77
51.494- -
`` 132104
(1 -2 )
x1.6
BROADWAY AVENUE
51881052.5 254406'
1a544.10 -5R1)
20'
FINAL SHORT PLAT
SHORT PLAT SHP-2017-0016
A P091100 OF TRACT 87 OF VERA.
IN THE NE1/4 OF THE 5W1/4 OF SECTION 14, 10wN5HIP 25 KORTN, RANGE 44 EAST. YL),(.,
CITY OF SPOKANE VALLEY. SPO4ANE COUNTY, WASHINGTON
-SHEET 2 OF 2-
459932'04 472.51
LEGEND
0 SET 1/2 *BAR 8 -640160 46757 04i
CSAR SyNE (BROKEN)
CSAR SPIKE & -CSI Pts 34150 15.59164
NAG NAIL ! -5594440. COUNTY TAG
l/2 REBAR. NO CAP
I/2' 4E0AR k 540064 GAP
5/0 =DAR R 980108! GAP
DEWA5CN FRC. 099511168 P051n6N
SHOWN
CST.
etiZs
LLA.
Rei •
562 •
453 •
(3
SURVEY REFERENCES
(SRT) RECORSU4VEY50 PACE 2 1111PP FILED IN 132 of
MS
(412) FINAL PLAT OF FC014111 1104 To
\CRAOAii *18 475 FILED o4 9091 6 05
PLATS. PAGE 35, 945504, 1554
{RR3) FNµ PLAT OF FIRST .5991101 TO
143EFD401 HEIGHTS ERE0 IN BOON 2 PACE
42 PA'PNE 1951
(014) FI66T6'ANA
CS IN BECK '0',
8 TSE
UNE
8688140
64
0001551155E
DISTANCE
20.00?
62
400155"05'6
2500'
1
132204'
L-19
80485 co. IN 40Nu0ENT CASE
REFERENCES FOUND:
6U56E0 'K' IN CORE
- N53E 54.80
- 4728 60.39'
00SELE2 'Y' IN SOEW414
- 516715 2.25'
- N64Y1 47.05'
88.55 OAP IN Wig
- 55504 43.58'
-- _-.._
ALKI AVENUE --------------'----
M8'SC01'YI 1327.12
(132235' -SRN)
'y,
I 1L
AUDTTOR'S CERTIFICATE
FI 4 OR -. 4RD BY
SIod
MINUTES PA57IL 0'0.1.0.
FIRST ADDITION TO
i I
v",
VEERADALE HBGH15 1
II 502,Pc42 7 0� 1 a 45 Ind
Neir8032'4, 10030 - I 48513'.72'0=- 06473724
75.03' 57.22'
,��-- OLIVE AVENUE n
¢
19
LU
1¢
2E 20
ra VERA o�
TRACT 87
BR'2', 5030 rr"
N599'3x'wN
tGOaY
-tom
J„
R8Rg02
(S'r
31.555 5r.
14414E OLIIE AVE
h11
4..
10 EASSIENT
22!211
qo
I 20' 2.0'
N65'4T97'W 300.33'
11 3 0
11 III -16- 'DRY
- I
�I
I I ! I L
`tom �% ` 6 ----100.34'--r ,, 1531!'
032230 I
132294 47502` 1003! 71.','19'
V VALLEYWAY AVENUE ,? 00477'15 284144'(2E433f-SRI)�
J L
40210058 ADOITi0N t ONPLATIED
I 1
EASEMENT
11.081 B.F. I
14411 E la
VAI.LEYWAY ANE
10' 6111.115
1, EASEuENT
NB933•33'
1261'
(12.54'-551)
2 2.P-765-97.
BK 8. PG 90
w8.
I
ES
5
8.N
ea
sa
SCALE 1'-0K
BASIS OF BEARINGS
A *55 008540 DEA5285 OF 852'4TOT w
AI.NG 114E CENR75R'E OF 1ALIEYWAT
AVENUE, AS SWANN HEREON.
EQUIPMENT & PROCEDURES
11415 SURVEY WAS PRF01IE0 WTI A
1O560*0 15565-0 406AL 505704140
57541010 USTNO REAL 774E 11.551.1.8115
SURVEY 10006 11RE5 81 660.81.42000
1414 6160 TUNERS'£ PROCEDURES U54N1
A 3-560040 TOTAL 574504.
INDEX DATA
1 II
S14 T25N R44E W.M.
SURVEYOR'S CERTIFICATE
TNS 5IAT CL101E2RY
REPRESENTS A VIE.EV MADE 4Y
41. CR UMOR MY 45651104. !4
CONFORMANCE 2657 INE
RECJGEYEN15 OF THE 4117 OF
5F54881E 0411 4 1'0016905
2001800065
LL�� !!
EIL200.�LS0
60000 A. P,
CFRPFIcAT2. 1* NO. 45757
LANDTEK L
PROFESSIONAL LAND SURVEYORS
818 h. 1,4A8ELIA STREET
SPOKANE. WASHINGTON 99202
PRONE 509.826.2821 FAX 165.5253730
LM D113mR\6YOR5041M.CC44
FILE 2240-058
22/20/2018 03:41 PM
GGYpiy3 3)-701
SHORT PLAT SHP-201 7-❑ 1 S
LOCATED IN THE NE 1/4 OF THE SE 1/4 SECTION 21, T25N, R44E, W.M.
--�-- - 492.43'(Rl)SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON
10TH AVENUE 5674a'3314 44:22:34437,0
52.3v - ��
MHO S8Y40'33'E 1@4.96•
FOUND 1/2'_ 165.29' w 509'4+'46'E 245.00' F4UN0 1/2-/I
µ,�® - �.- - - -_ /LAC. NAIL �' , {R1) a 205.00'(02] j
ti 5811848'
18 48511 8.97.0) n MAG. NAIL
\FOUND /5 REBAR
N13'82'E 0.44' OF
CALCULATED POSITION
CLF RVE TABLE
H
UNION ROAD t[OP17'a5•E
RADIUS f 1ENc68
00.00 J 31,47
170 C.' _3,.26'
00.18' 57.57
OE1T4 ANGLE
04090 I CHORD 6048693
9709'24'
2832' I S14'57'18'7
NO 1/2'
M.A.S. NA4
89'$0'39'
43'78'51'
L-
28.25'1502'42•C
29.15' I N F53'20'E
•1
G
0'.
_ 25'
7
FOUND 14 KEBAB, SOUTH 040'.
OF CALCULATED POSITION
FOUND t4 REBAR
W/OAP BENIHIN"
LS 13315
110.57'
wares- 2
•
•
494.0.4(91) 589'58'00'W
5.00' 484'58'20"E 493.83
141.75' •
4.82
•...-FOU140 1' PIPE
6w,Q.11'c'
F.B.: 17-1881
CATE: 2-23-19
CRAW,+_ 2AQ
APPROVED'. 2.401
_ ___r
NOTES
5.3M w
N1
L
12021ISTINO UTSUTY
41 EAS1141NT PER (RL)
I 74
2"
IF0UN0 /4 R@@AR, EAST 0.35
/OF RIGHT OF WAY
rP`im�
1°m
m I
Iw
JN 1.2
$ I26. 'I'Itl1L:T 2.12! I$
1189'58'00'E 13986'
lLAIVL%.
a1
1
ri
10 G311 SE
!nom
I N89'S8'00'E 139.98'
8
T
'r-Fff
our,'
25' EASEMENT
8
2
100 9335 55F
may `bate
4139'58'00'E 139,99'
8
4-
\I/2. -41112R
2 556 SF
PV49U74
FOOT MOOT OF
• WAY DE010411Q`N
Ci • 119.95'
1 1329.71
OUND 1' ROUND BOLT W/00MED T
500'01'55'E 24.89' 06609 CENIERUNE
7.71' N0059'51'14 OE PLAT(7.6' R2),
809 FOR EAST UNE 0F (R1)
1
11
018090G UTILITY
EASEMENT PER (92)
190,02'
;)
FOUND 64 REBAR, NEST
0.23' OF RIGHT OF WAY,
180.04'
7
FOUND 84
RE8AR
556.57' 12TH AVENUE
t1'. l • ATT11..i.)
1) DATE OF SURVEY N04. 14, 2017.
2) LEGAL DESCRIPTION. EASEMENTS & EXCEPTION
INFORMATION i5 FROM VISTA 111LE. PLAT
CERTIFICATE 901271-14421 DATED DEC. 5, 20:7.
3) RIGHT OF WAYS CALCULATED PER Ri. 82 AND 213
40.00' I
5.00' 2
563.9'
FOUND
REBAR
6488158'20.'E_ 325.23'
�'ALId'Y Plll''t
f
fi
25'
28
233'
ram 5' PIPE
55/019 M MON, CAST
W/RP, "X" IN 0298
N3813'E 50.35'
931'03'0 53.81' 21
505"01'14 55.25'
N3024'W 51.53'
FOUND 3' PIPE
1VP01 IN MLFi_
22
120.74' 44.88'
FOUND 1/2' 14.A0. NAIL
22
14
FOUND 3' 8RASSI Cap, W/Yi65 Is 27
NAIL & TAO 'SPOKANE 00. ENC.' IN . ': N451; 41.71'
"2" IN TOP CONCRETE 1.51' POST 84511. +3.11'
1
SPOKANE COLIN AUDI CR
f060 RECO'' //.1' �/ma y THIS
- DAY OF --:.- { 20 ' AT
M1N31E5 P%�T/2 O'CLOCK L' M; AND RECORDED IN
800K, 3/ OF SHORTS PIA AT PAGE(S)'bREC0RDS
OFANE O4UNT7 WASHINGTON.
G(1,,PIIIC 0( 1.T
Ja
{ 1N 600..3' 1
1 Inch = 62 i6
SPOKANE
LEGEND
• SET Q4 REBAR & PLASTIC CAP
MARKED 'WOE LS 43610'
O FOUND /4 REBAR W/CAP NARKED
'H5TZAN LS 33141' UNLESS OTHERWISE NOTED
Q39il LOT ADDRESS
RECORD DOCUMENTS
(661) FINAL PLAT OF PULVER SU801V1SION AS
RECOROEO EN VOLUME 8 OF PLATS, PACE 61.
(92) FINAL PLAT OF PORATH SUEOIVISON AS
RECORDED 1N VOLUME 5 OF PLATS, PACE 82.
(03) FINAL PLAT OF VALLEY PINES AS RECORDED
IN SOCK 26 OF PLATS, PAGE 31.
(R4) FINAL PLAT OF OPPORTUNITY A5 RECORDED IN
401214E '0' OF PLATS, PACE 20.
8A01.5 74 0EARINGS
TI -IE SEARING OF N09'50'00'E ON THE
SOUTH UNE OF TRACT 2:2 AND 213, OF
OPPORNUNITY AS SHOWN ON THE FINAL
PLAT OF PULVER SUBDIVISION AS
RECORDED UNDER 4011533E 5 CF 07.475,
PAGE 51 WAS U5LC AS 1511 13315 or
BEARING FOR THIS PLAT.
EQUIPMENT & PROCEDURES
THIS SURVEY WAS PERFOF.UEO WITH A
TOPCCN GPS R1A SYSTEM AN0 A 5 -SECOND
104004 0571 320504 TCTAL 4147105
THEODOLITE USWC FIELD TRAVERSE
PROCEDURES ACHIE0NC MINIMUM CLOSURE
STANDARDS PER WAG 332-130-190, WAC
332-130-100.
FILE N01 SHP-2017-1 &
5T@J0100P.V.
x
80858688
1WFA0C
PUNVING-
040DSf.1 0
018866
AWCE
SYN IPPL CON515 LT W G PNOIHEERS
51 S PINES ROAD
SPCKANEYALLE1, WA4[MITON 95206
Fit 50• 11952817 FAX SC9-6264227
SHEET
2 OF 2
JOBNUMHER
17-1881
Meeting Date:
CITY OF SPOKANE VALLEY
Request for Council Action
October 2, 2018 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Proposed 2018 Budget Amendment.
GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law
requires the Council to approve an ordinance that appropriates additional funds.
PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2018
Budget when it was amended on May 29, 2018 for the first time.
BACKGROUND: Since the amendment of the 2018 Budget on May 29, 2018, a number of
events have transpired in the normal course of operations that necessitate a second 2018
Budget amendment. They include:
#001 - General Fund
Provide additional appropriations (expenditures) of $33,265 comprised of:
• $5,465 increase in cell phone costs across multiple departments for services that allow the
City to archive text messages.
• $1,500 increase in advertising for recruitment of City employees to fill vacancies. The job
market is more competitive for certain job descriptions, and in response, the Human
Resources Department has required additional advertising to generate qualified candidates.
• Additional $3,300 to fund the City's employee education reimbursement fund for actual costs
in 2018.
• $29,725 is reduced from the Parks & Recreation Maintenance Division for professional
services and is added to a transfer out to the Parks Capital Projects Fund #309 for design
services on the Appleway Trail University to Pines segment amenities.
• $23,000 increase to replace the pump at the Park Road Pool. This occurred back in June of
2018 and was paid for through the contract with the YMCA for aquatic services.
#101 — Street O&M Fund
Increase expenditures by $455 for cell phone costs for services that allow the City to archive
text messages.
#104 — Hotel / Motel Tax — Tourism Facilities Fund
Increase revenues by $250,000 reflecting a transfer in from the Hotel / Motel Fund #105 that
was approved through the lodging tax process at the January 9, 2018 Council meeting.
#105 — Hotel / Motel Tax Fund
Net change of $0 in expenditures; however, transfers out to the Hotel / Motel Tax — Tourism
Facilities Fund #104 are increased by $250,000 and tourism promotion costs are reduced by
$250,000, as was approved during the lodging tax process at the January 9, 2018 Council
meeting.
#106 — Solid Waste Fund
This fund is being amended to include the estimated $1,000,000 in road wear fee revenues
collected as part of the collection contract with Waste Management, along with a corresponding
transfer out to the Pavement Preservation Fund #311 for the same amount.
Page 1 of 4
#301 — REET 1 Capital Projects Fund
Real Estate Excise Tax (REET) revenue is increased by $700,000 based on revised revenue
projections.
Increase expenditures by $38,000 due to changes in expected transfers out to the Railroad
Grade Separation Projects Fund #314 related to the Barker Grade Separation project. Grant
proceeds are expected to be expended prior to City REET funds to the extent possible.
#302 — REET 2 Capital Projects Fund
Real Estate Excise Tax (REET) revenue is increased by $700,000 based on revised revenue
projections.
Increase expenditures by $95,890 due to changes in the expected transfers out to the Street
Capital Projects Fund #303 to reflect current estimates for various projects.
#303 — Street Capital Projects Fund
This fund is being amended to reflect estimated progress on a number of projects, including
intersection improvements at 8th and Carnahan and the reconstruction of Euclid Ave. from Flora
to Barker, as well as updates to estimated project costs. However, there is a net $0 effect on
expenditures and revenues.
#309 — Park Capital Projects Fund
This fund is being amended to reflect estimated progress on a number of projects. Revenues
are increase by $29,725 for a transfer in from the General Fund to pay for design services on
the Appleway Trail University to Pines segment amenities.
Expenditures increase by $65,425, including:
• A decrease of $176,800 for the Browns Park lighting and pathway and corresponding
increase for the Browns Park volleyball courts, reflecting Council's decision to shift funding
between these projects after the City received bids far in excess of the available funding for
the lighting and pathway.
• An increase of $29,725 for amenities on the Appleway Trail — University to Pines segment
for design services.
• An increase of $7,700 to upgrade the electrical service at Mirabeau Point Park.
• An increase of $28,000 for placement of the Heart of the Valley sculpture.
#311 — Pavement Preservation Fund
This fund is being amended to reflect estimated progress on a number of projects as well as
updates to estimated project costs. There is a net $0 effect on revenues and an increase of
$401,940 for expenditures.
#312 — Capital Reserve Fund
• Expenditures/appropriations of $884,519 include:
o An increase of $5,383 for remaining costs for the siting of sculptures and additional
lighting requirements for the sculptures at the new City Hall building.
o An increase of $874,327 in transfers out to the Street Capital Projects Fund #303 for
projects including the reconstruction of Euclid Ave. from Flora to Barker, improvements
to the intersection at 8th and Carnahan, and design services for widening the Barker Rd.
corridor.
o An increase of $4,809 in transfers out to the Railroad Grade Separation Projects Fund
#314 for the Pines Rd Grade Separation Project.
Page 2 of 4
#314 — Railroad Grade Separation Fund
Revenues decrease by 1,107,112 and expenditures decrease by $1,939,921. These decreases
are related to updated timing of the design work that is currently being done on both the Barker
and Pines Grade Separation Projects.
#402 — Stormwater Management Fund
Increase expenditures by $228 for cell phone costs for services that allow the City to archive
text messages.
#403 — Aquifer Protection Fund
Increase revenues by $445,955 and expenditures by $248,780 related to various capital
projects that will be completed during 2018 and associated grant revenues.
The 2018 Budget amendment reflects the changes noted above and will affect 14 funds
resulting in total revenue increases of $2,018,568 and appropriation/expenditure increases of
$828,581.
001 General Fund
101 Street O&M Fund
104 Hotel/Motel Tax- Tourism Facilities Fund
105 Hotel/Motel Tax Fund
106 Solid Waste Fund
301 REET 1 Capital Projects Fund
302 REET 2 Capital Projects Fund
303 Street Capital Projects Fund
309 Parks Capital Projects Fund
311 Pavement Preservation Fund
312 Capital Reserve Fund
314 Railroad Grade Separation Projects Fund
402 Stormwater Management Fund
403 Aquifer Protection Area Fund
0 33,265
0 455
250,000 0
0 0
1,000,000 1,000,000
700,000 38,000
700,000 95,890
0 0
29,725 65,425
0 401,940
0 884,519
(1,107,112) (1,939,921)
0 228
445,955 248,780
2,018,568 828,581
The 2018 Budget amendment also includes one change to the Employee Position Classification
Monthly Salary Schedule in order to reflect a change in the grade of one position. The updated
schedule is included as an attachment to this RCA, with proposed changes in blue.
OPTIONS: Future options are to accept the proposed amendments in whole or in -part.
RECOMMENDED ACTION OR MOTION: Staff seek Council consensus to move forward with
amendments to the 2018 Budget as presented. If Council concurs, we anticipate the following
calendar of events leading to Council approval of the amending ordinance.
• October 23, 2018 — Public hearing on the 2018 Budget Amendment.
• October 23, 2018 — First reading of Ordinance #18-023 amending the 2018 Budget.
• November 13, 2018 — Second reading of Ordinance #18-023 amending the 2018 Budget.
BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and
appropriations for the 2018 Budget that were adopted on November 14, 2017 and amended on
May 29, 2018. There are adequate funds available to pay for these amendments.
Page 3 of 4
Revenue
Expenditure
Fund
Fund
Increase
Increase
No.
Name
(Decrease)
(Decrease)
001 General Fund
101 Street O&M Fund
104 Hotel/Motel Tax- Tourism Facilities Fund
105 Hotel/Motel Tax Fund
106 Solid Waste Fund
301 REET 1 Capital Projects Fund
302 REET 2 Capital Projects Fund
303 Street Capital Projects Fund
309 Parks Capital Projects Fund
311 Pavement Preservation Fund
312 Capital Reserve Fund
314 Railroad Grade Separation Projects Fund
402 Stormwater Management Fund
403 Aquifer Protection Area Fund
0 33,265
0 455
250,000 0
0 0
1,000,000 1,000,000
700,000 38,000
700,000 95,890
0 0
29,725 65,425
0 401,940
0 884,519
(1,107,112) (1,939,921)
0 228
445,955 248,780
2,018,568 828,581
The 2018 Budget amendment also includes one change to the Employee Position Classification
Monthly Salary Schedule in order to reflect a change in the grade of one position. The updated
schedule is included as an attachment to this RCA, with proposed changes in blue.
OPTIONS: Future options are to accept the proposed amendments in whole or in -part.
RECOMMENDED ACTION OR MOTION: Staff seek Council consensus to move forward with
amendments to the 2018 Budget as presented. If Council concurs, we anticipate the following
calendar of events leading to Council approval of the amending ordinance.
• October 23, 2018 — Public hearing on the 2018 Budget Amendment.
• October 23, 2018 — First reading of Ordinance #18-023 amending the 2018 Budget.
• November 13, 2018 — Second reading of Ordinance #18-023 amending the 2018 Budget.
BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and
appropriations for the 2018 Budget that were adopted on November 14, 2017 and amended on
May 29, 2018. There are adequate funds available to pay for these amendments.
Page 3 of 4
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS:
• Fund level line -item detail of revenues and expenditures.
• Fund summaries for all funds affected by the proposed budget amendment.
• Proposed amended Employee Position Classification Monthly Salary Schedule.
Page 4 of 4
P:\City ClerklAgendaPackets for Web12018\2018, 10-02\2018 Amendment No 2 Detail v1 for RCA
CITY OF SPOKANE VALLEY, WA
2018 Budget - Amendment #2
Line Item Detail
10/2/2018
Account
Account
Initial
Amended
Description
Number
Description /Justification
Budget
Amendment
Budget
#001 - General Fund
Recurring Expenditures
Cell Phones
Cell Phones
Cell Phones
CeII Phones
CeII Phones
Advertising
Cell Phones
Education Reimbursement
CeII Phones
Cell Phones
CeII Phones
CeII Phones
CeII Phones
Professional Services
CeII Phones
Professional Services
CeII Phones
001.011.000.511.60.42.03
001.013.000.513.10,42.03
001.013.015.515.32.42.03
001.018.013.513.10.42.03
001.018.014.514.23.42.03
001.018.016.518.10.41.17
001.018.016.518.10.42.03
001.018.016.518.10.49.10
001.033.000.518.30.42.03
001.040.041.543.10.42.03
001.040.042.558.70.42.03
001.040.043.558.50.42.03
001.076.000.576.80.42.03
001.076.300.576.80.41.05
001.076.301.571.20.42.03
001.076.302.576.20.41.05
001.076.305.575.50.42.03
Nonrecurring expenditures
Transfer out - #309
001.090.099.597.30.00.90
- Text message archiving solution - Smarsh
- Text message archiving solution - Smarsh
- Text message archiving solution - Smarsh
- Text message archiving solution - Smarsh
- Text message archiving solution - Smarsh
- Recruiting costs are increasing due to tight labor
market
- Text message archiving solution - Smarsh
- Employee education reimbursement fund
- Text message archiving solution - Smarsh
- Text message archiving solution - Smarsh
- Text message archiving solution - Smarsh
- Text message archiving solution - Smarsh
- Text message archiving solution - Smarsh
- Professional Services transferred to Fund #309
to pay for design services on Appleway Trail
Amenities
- Text message archiving solution - Smarsh
- Replace pump at Park Road Pool
- Text message archiving solution - Smarsh
Total recurring expenditures
Professional Services transferred to Fund #309
to pay for design services on Appleway Trail
Amenities
Total nonrecurring expenditures
3,800
540
481
0
600
1,500
0
0
0
4200
540
5,800
0
816,500
200
415,000
900
400,000
0
1,593
455
455
228
910
1,500
228
3,300
228
228
228
228
228
(29,725)
228
23,000
228
3,540
5,393
995
936
228
1,510
3,000
228
3,300
228
4,428
768
6,028
228
786,775
428
438,000
1,128
29,725 429,725
0
29,725
Total of all General Fund revenues
Total of all General Fund expenditures
0
33,265
Page 1 of 6
P:1City ClerklAgendaPackets for Web1201812018, 10-0212018 Amendment No 2 Detail v1 for RCA
CITY OF SPOKANE VALLEY, WA
2018 Budget - Amendment #2
Line Item Detail
10/2/2018
Account
Description
Account
Number
Description 1 Justification
Initial
Budget
Amendment
Amended
Budget
#101 - Street O&M Fund
Expenditures
Cell Phones
101.042.000.542.10.42.03 - Text message archiving solution - Smarsh
#104 - Hotel/Motel Tax- Tourism Facilities Fund
Revenues
Transfers in - #105
Total expenditures
104.000.000.397.10.50 - LTAC set aside in 2018 for tourism venue
#105 - Hotel/Motel Tax Fund
Expenditures
Transfers out - #104
Tourism Promotion
Total revenues
105.105.000.597.10.00.40 - LTAC set aside in 2018 for tourism venue
105.105.000.557.30.41.00 - LTAC set aside in 2018 for tourism venue
#106 - Solid Waste Fund
Revenues
Solid Waste Road Wear Fee
Expenditures
Transfer out - #311
3,500
455
455
3,955
0 250,000 250,000
250,000
0 250,000 250,000
572,000 (250,000) 322,000
Total expenditures 0
106.000.000.344.10.01 - Road wear fee for Waste Management Contract 0 1,000,000 1,000,000
Total revenues
1,000,000
106.000.000.597.31.00.10 - Road wear fee transferred for pavement pres 0 1,000,000 1,000,000
Total expenditures 1,000,000
Page 2 of 6
P:1City ClerklAgendaPackets for Web1201812018, 10-0212018 Amendment No 2 Detail v1 for RCA
CITY OF SPOKANE VALLEY, WA
2018 Budget - Amendment #2
Line Item Detail
10/2/2018
Account
Account
Initial
Amended
Description
Number
Description / Justification
Budget
Amendment
Budget
#301 - REET 1 Capital Projects Fund
Revenues
REET 1 - 1st Quarter Percent
Expenditures
Transfer out - #314
301.301.000.318.34.00 - Revised estimate based on projections
Total revenues
301.000.000.597.31.00.40 - Barker Grade Separation Project
#302 - REET 2 Capital Projects Fund
Revenues
REET 2 - 2nd Quarter Percent
Expenditures
Transfer out - #303
Total expenditures
302.302.000.318.35.00 - Revised estimate based on projections
Total revenues
302.000.000.597,30.00.30 - Revised project schedules
800,000 700,000 1,500,000
700,000
0 38,000 38,000
38,000
800,000 700,000 1,500,000
700,000
1,003,544 95,890 1,099,434
Total expenditures 95,890
Page 3 of 6
P:\City ClerklAgendaPackets for Web1201812018, 10-0212018 Amendment No 2 Detail v1 for RCA
CITY OF SPOKANE VALLEY, WA
2018 Budget - Amendment #2
Line Item Detail
10/2/2018
Account
Description
Account
Number
Description 1 Justification
initial
Budget
Amendment
Amended
Budget
#303 - Street Capital Projects Fund
Revenues
Grant Proceeds
Developer Fees
Transfers in #302
Transfers in - #312
Transfers in - #312
Transfers in - #312
Transfers in - #312
Expenditures
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
303.000.xxx.33 0.00.00
303.000.xxx.367.12.01
3 0 3.303 . xxx.397.3 0.20
30 3.00 0.251.397.31.20
303.00 0.247.3 97.31.20
303.000.)=.397.31.20
303.000.xx097.31.20
303.303.123.595.xx.xx.xx
303.303.141.595.xx.xx.xx
303.303.142.595.xx.xx.xx
303.303.166.595.xx.xx.xx
30 3.000.201.595.xx.xx.xx
303.000.222.595.xx.xx.xx
3 03.0 00.247.595 . xx, xx. xx
303.000.251.595.xx.xx.xx
303.000.259.595.xx_xx.xx
303.000.263.595.xx.xx.xx
303.000.265.595.xx.xx.xx
303.000.273.595.xx.xx.xx
303.000 275.595.xx.xx.xx
303.000.276.595.xx.xx.xx
303.000.277.595.xx.xx.xx
303.000.278.595.xx.xx.xx
303.000.279.595 _xx.xx.xx
303.000.xxx.595.xx.xx. o
303.000. ooc595.xx.xx.xx
303.000.xxx.595.xx.xx.xx
303.00 0.xxx.595.xx.xx.xx
303.000.xxx.595.xx.xx.xx
- Revised project schedules
- Revised project schedules
- Revised project schedules
- Euclid Ave - Flora to Barker
- 8th & Carnahan intersection improvements
- Indiana bus stops & crosswalks
- Barker Corridor
Total revenues
- Mission Ave. - Flora to Barker
- Sullivan & Euclid PCC (PE & RW)
- Broadway @ Argonne/Mullan PCC intersection
- Pines Rd (SR27) & Grace Ave. Intersect Safety
- ITS Infill Project Phase 1
- Citywide Reflective Signal Backplates
- 8th & Camahan Intersection Improvements
- Euclid Ave. - Flora to Barker
- N. Sullivan Corridor ITS Project
- Citywide Signal Backplates
- Wellesley Sidewalk Project
- Barker/I-90 Interchange
- Barker Rd Widening - River to Euclid
- Barker Rd Widening - Euclid to Garland
- Barker Rd Widening - Garland to Trent
- Wilbur Rd Sidewalk - Boone to Broadway
- Knox Ave Sidewalk - Hutchinson to Sargent
- Barker Road Widening
- Coleman Sidewalk
- Argonne Reconstruction - Indiana to Montgom
- Indiana bus stops & crosswalks
- Contingency
8,919,182 (938,037) 7,981,145
65,212 (32,180) 33,032
1,003,544 95,890 1,099,434
5,000 410,839 415,839
0 425,000 425,000
110,000 (110,000) 0
0 148,488 148,488
3,625,716 136,412 3,762,128
0 25,000 25,000
2,250,000 91,799 2,341,799
402,710 92,290 495,000
378,172 58,828 437,000
17,000 25,645 42,645
0 425,000 425,000
5,000 414,359 419,359
808,723 (723,723) 85,000
24,526 100,193 124,719
647,665 (609,665) 38,000
0 500,000 500,000
0 88,000 88,000
0 54,000 54,000
0 36,000 36,000
0 20,000 20,000
0 20,000 20,000
106,500 (106,500) 0
25,000 (25,000) 0
512,000 (512,000) 0
110,000 (110,000) 0
1,000,000 (638) 999,362
Total expenditures 0
Page 4 of 6
P:1City Clerk\AgendaPackets for Web1201812018, 10-02\2018 Amendment No 2 Detail vi for RCA
CITY OF SPOKANE VALLEY, WA
2018 Budget - Amendment #2
Line Item Detail
10/2/2018
Account
Description
Account
Number
Description / Justification
Initial
Budget
Amendment
Amended
Budget
#309 - ParksCapital Projects Fund
Revenues
Transfers in - #001
Expenditures
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
309.000.280.397.00.10
309.000.271.594.76.63.00
309.000.280.594.76.63.00
309.000.282.594.76.63.00
309.000.283.594.76.63.00
309.00 0. xxx. 594.76.63.00
#311 - Pavement Preservation Fund
Revenues
Transfers in - #106
Grant Proceeds
Expenditures
Capital outlay
311.000.000.397.10.60
311.000.xxx.33x.xx.xx
311.000.xxx.595.xx.xx.xx
#312 - Capital Reserve Fund
Expenditures
Capital outlay
Transfers out #303
Transfers out #303
Transfers out #303
Transfers out #303
Transfers out #314
312.000.215.595.xx.xx.xx
(Euclid Ave - Flora to Barker)
(8th & Carnahan Intersection)
(Indiana bus stops & crosswalks)
(Barker Road Corridor)
(Pines Rd Grade Separation)
- Appleway Trail - Univ. to Pines Amenities
Total revenues
- Funding for Browns Park lighting & pathway
moved to Browns Park volleyball courts
Appleway Trail - Univ. to Pines Amenities
- Funding for Browns Park lighting & pathway
moved to Browns Park volleyball courts
- Upgrade electrical service at Mirabeau Point
- Heart of the Valley sculpture placement
Total expenditures
- Road wear fee transferred for pavement Pres
- Revised project schedules
Total revenues
- Revised project schedules
Total expenditures
- City Hall Sculpture Siting
Transfers out #303 (Euclid Ave - Flora to Barker)
Transfers out #303 (8th & Carnahan intersection)
Transfers out #303 (Indiana bus stops & crosswalks)
Transfers out #303 (Barker Road Corridor)
Transfers out #314 (Pines Rd Grade Separation)
0
29.725
29,725
29,725
200,000 (176,800) 23,200
0 29,725 29,725
0 176,800 176,800
0 7,700 7,700
0 28,000 28,000
65,425
0 1,000,000 1,000,000
2,572.500 (1,000,000) 1,572,500
0
4,008,600 401,940 4,410,540
401,940
0 5,383 5,383
5,000 410,839 415,839
0 425,000 425,000
110,000 (110,000) 0
0 148,488 148,488
0 4,809 4,809
Total expenditures 884,519
Page 5 of 6
P:\City ClerklAgendaPackets for Web1201812018, 10-02\2018 Amendment No 2 Detail v1 for RCA
CITY OF SPOKANE VALLEY, WA
2018 Budget - Amendment #2
Line Item Detail
10/2/2018
Account
Description
Account
Number
Description / Justification
Initial
Budget
Amendment
Amended
Budget
#314 - Railroad Grade Separation Projects Fund
Revenues
Grant Proceeds
Transfers in - #301
Transfers in - #312
Expenditures
Capital outlay
Capital outlay
314.000.143. oocxx,xx
314.000.143.397.30.10
314.000.223.397.31.20
- Revised project schedules
- Revised project schedules
- Revised project schedules
Total revenues
314.000.143.595.10.xx.xx - Barker Rd Grade Separation Project
314.000223.595.10.xx.xx - Pines Rd Grade Separation Project
#402 - Stormwater Management Fund
Expenditures
Cell Phones
Total expenditures
1,919,921 (1,149,921) 770,000
0 38,000 38,000
0 4,809 4,809
(1,107,112)
1,919,921 (1,019,921) 900,000
1,000,000 (920,000)
(1,939,921)
80,000
402.402.000.531.36.42.03 - Text message archiving solution - Smarsh 1,900 228 2,128
#403 - Aquifer Protection Area Fund
Revenues
Grant Proceeds
Expenditures
Capital outlay
Total expenditures 228
403.000.xxx.37x.xx.xx - Revised project schedules 0 445,955 445,955
Total revenues 445,955
403.000.xxx.595.xx.xx.xx - Revised project schedules 400,000
248,780 648,780
Total expenditures 248,780
Totals Across all Funds
Total revenues
Total expenditures
2,018,568
828,581
Page 6 of 6
P:\City Clerk\AgendaPackets for Web\2018\2018, 10-02\budget summary for amended fund 2018 no2
CITY OF SPOKANE VALLEY, WA
2019 Budget Amendment #2
Summary of Amended Funds
1#001 GENERAL. FUND
[RECURRING ACTIVITY
Revenues
Property Tax
Sales Tax
Sales Tax - Public Safety
Sales Tax - Criminal Justice
Gambling Tax and Leasehold Excise Tax
Franchise Fees/Business Registration
State Shared Revenues
Fines and Forfeitures/Public Safety
Community and Public Works
Recreation Program Revenues
Miscellaneous Department Revenue
Miscellaneous & Investment Interest
Transfers in - #101 (street admin)
Transfers in -#1 0 5 (h/m tax -CP advertising)
Transfers in - #402 (storm admin)
Total Recurring Revenues
Expenditures
City Council
City Manager
City Attorney
Public Safety
Deputy City Manager
Finance (IT
Human Resources
City Hall Operations and Maintenance
Community & Public Works - Engineering
Community & Public Works - Economic Dev
Community & Public Works - Building & Planning
Parks & Roc - Administration
Parks & Rec - Maintenance
Parks & Rec - Recreation
Parks & Rec - Aquatics
Parks & Rec - Senior Center
Parks & Rec - CenterPlace
General Government
Transfers out - #204 (2016 LTGO debt service)
Transfers out - #309 (park capital protects)
Transfers out - #311 (pavement preservation)
Transfers out - #501 (CenterPlace kitchen reserve)
Transfers out - #502 (insurance premium)
Total Recurring Expenditures
Recurring Revenues Over (Under)
Recurring Expenditures
10/2/2018
2018
As
Adopted
lst
Amendment
2nd
Amendment
As
Amended
11, 796,100
20,881,900
967,800
1,738,000
381,000
1,210,000
2,109, 600
1,319,900
1,684,100
633,300
1,000
201,800
39,700
301000
13,400
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
O 11,796,100
O 20,881,900
0 967,800
0 1,738,000
0 381,000
O 1,210, 000
0 2,109,600
0 1,319, 900
0 1,684,100
0 633,300
0 1,000
0 201,800
0 39,700
0 30,000
0 13,400
43, 007, 600
0
0 43,007,600
548,494
956,245
594,752
25,464,251
450,663
1,339,064
275,387
306,043
1,572,947
970,642
2,265,677
301,083
893,700
260,574
492,900
98,229
910,468
1,261,610
399,350
160,000
962,700
36,600
370,000
0
0
7,000
0
0
0
0
0
56,118
0
(56,118)
0
0
0
0
0
0
0
0
0
0
0
0
1,593
455
455
0
228
910
5,028
228
228
228
228
228
(29,725)
228
23,000
0
228
0
0
0
0
0
0
550,087
956,700
602,207
25,464,251
450,891
1,339,974
280,415
306,271
1,629,293
970,870
2,209,787
301,311
863,975
260,802
515,900
98,229
910,696
1,261,610
399,350
160,000
962,700
36,600
370,000
40, 891, 379
7,000
3,540 40,901,919
2,116,221
(7,000) (3,540) 2,105,681
Page 1 of 20
P:\City Clerk\AgendaPackets for Web\2018\2018, 10-02\budget summary for amended fund 2018 no2
CITY OF SPOKANE VALLEY, WA
2019 Budget Amendment #2
Summary of Amended Funds
#001 - GENERAL FUND - continued
NONRECURRING ACTIVITY
Revenues
Transfers in - #106 (solid waste repayment)
Total Nonrecurring Revenues
Expenditures
10/2/2018
2018
As
Adopted
1st
Amendment
2nd
Amendment
As
Amended
40,425 0
0 40,425
40,425 0 0 40,425
General Government - IT capital replacements 115,000 0 0 115,000
City Attorney (part-time attorney furniture) 4,809 0 0 4,809
Public Safety (full facility generator) 100,000 0 0 100,000
Deputy City Manager (Q -Alert software) 11,700 0 0 11,700
Community & Econ Dev (retail recruitment) 50,000 0 0 50,000
Parks & Rec (Flooring in Great Room & Dining Room) 50,000 0 0 50,000
Parks & Rec (CP reseal two restroom floors) 3,000 0 0 3,000
Generator for City Hall 0 200,000 0 200,000
Transfers out - #309 (CP outdoor venue Phase 1) 200,000 0 0 200,000
Transfers out - #309 (Browns Park lighting & path) 200,000 0 0 200,000
Transfers out - #309 (Appleway Trail Amenities) 0 0 29,725 29,725
Transfers out - #122 (replenish reserve) 0 490,000 0 490,000
Transfers out - #312 (misc capital projects) 1,000,000 0 0 1,000,000
Transfers out - #312 ('15 fund ba! > 50%) 0 2,795,429 0 2,795,429
Total Nonrecurring Expenditures
Nonrecurring Revenues Over (Under)
Nonrecurring Expenditures
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures
Beginning unrestricted fund balance
Ending unrestricted fund balance
Fund balance as a percent of recurring expenditures
1,734,509 3,485,429 29,725 5,249,663
(1,694,084) (3,485,429) (29,725) (5,209,238)
422,137 (3,492,429) (33,265) (3,103,557)
33,664,222
34,086,359
83.36%
Page 2 of 20
33,664, 222
30, 560, 665
74.72%
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CITY OF SPOKANE VALLEY, WA
2019 Budget Amendment #2
Summary of Amended Funds
SPECIAL REVENUE FUNDS
#101 - STREET FUND
RECURRING ACTIVITY
Revenues
Utility Tax
Motor Vehicle Fuel (Gas) Tax
Multimodal Transportation Revenue
Right -of -Way Maintenance Fee
Investment Interest
Miscellaneous
10/2/2018
2018
As
Adopted
lst
Amendment
2nd
Amendment
As
Amended
1,900,000 0 0 1,900,000
2,052,400 0 0 2,052,400
133,800 0 0 133,800
70,000 0 0 70,000
6,000 0 0 6,000
10,000 0 0 10,000
Total Recurring Revenues 4,172,200 0 0 4,172,200
Expenditures
Wages / Benefits / Payroll Taxes 771,019 0 0 771,019
Supplies 112,500 0 0 112,500
Services & Charges 2,141,751 0 455 2,142,206
Snow Operations 504,800 0 0 504,800
Intergovernmental Payments 851,000 0 0 851,000
Transfers out - #001 39,700 0 0 39,700
Transfers out - #311 (pavement preservation) 67,342 0 0 67,342
Vehicle rentals - #501 (non -plow vehicle rental) 77,929 0 0 77,929
Vehicle rentals - #501 (plow replace.) 21,250 0 0 21,250
Total Recurring Expenditures 4,587,291 0 455 4,587,746
Recurring Revenues Over (Under)
Recurring Expenditures (415,091) 0 (455) (415,546)
NONRECURRING ACTIVITY
Revenues
Transfers in - #312 0 0 0 0
Miscellaneous 0 0 0 0
Total Nonrecurring Revenues
0 0 0 0
Expenditures
Battery backups for intersections 15,000 0 0 15,000
Total Nonrecurring Expenditures 15,000 0 0 15,000
Nonrecurring Revenues Over (Under)
Nonrecurring Expenditures (15,000) 0 0 (15,000)
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures (430,091) 0 (455) (430,546)
Beginning fund balance 1,067,294 1,067,294
Ending fund balance 637,203 636,748
Page 3 of 20
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CITY OF SPOKANE VALLEY, WA
2019 Budget Amendment #2
Summary of Amended Funds
SPECIAL REVENUE FUNDS - continued
#104 - HOTEL / MOTEL TAX - TOURISM FACILITIES FUND
Revenues
Hotel/Motel Tax
Investment Interest
Transfers in - #105
Total revenues
Expenditures
Capital Outlay
Total expenditures
10/2/2018
2018
As
Adopted l
I lst
Amendment
2nd
Amendment
As
Amended
377,000
0 0 377,000
1,500 0 0 1,500
0 0 250,000 250,000
378,500
0 250,000 628,500
0 0 0 0
0 0 0 0
Revenues over (under) expenditures 378,500 628,500
Beginning fund balance 1,228,595 1,228,595
Ending fund balance 1,607,095 1,857,095
#105 - HOTEL/MOTEL TAX FUND
Revenues
Hotel/Motel Tax 580,000 0 0 580,000
Investment Interest 1,000 0 0 1,000
Total revenues
581,000 0 0 581,000
Expenditures
Transfers out - #001 30,000 0 0 30,000
Transfers out - #104 0 0 250,000 250,000
Tourism Promotion 572,000 0 (250,000) 322,000
Total expenditures
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
602,000 0 0 602,000
(21,000) (21,000)
221,867 221,867
200,867 200,867
#106 - SOLID WASTE FUND
Revenues
Solid Waste Administrative Fee 225,000 0 0 225,000
Solid Waste Road Wear Fee 0 0 1,000,000 1,000,000
Grant Proceeds 0 0 0 0
Investment Interest 0 0 0 0
Total revenues
225,000 0 1,000,000 1,225,000
Expenditures
Education/Contract Admin/General Fund reimb 184,575 0 0 184,575
Transfers out -#001 40,425 0 0 40,425
Transfers out - #311 0 0 1,000,000 1,000,000
Total expenditures
225,000 0 1,000,000 1,225,000
Revenues over (under) expenditures 0 0
Beginning fund balance 190,682 190,682
Ending fund balance 190,682 190,682
Page 4 of 20
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CITY OF SPOKANE VALLEY, WA
2019 Budget Amendment #2
Summary of Amended Funds
CAPITAL PROJECTS FUNDS
#301 - REET 1 CAPITAL PROJECTS FUND
Revenues
REET 1 - Taxes
Investment Interest
Total revenues
Expenditures
Transfers out - #204 82,000 0 0 82,000
Transfers out - #303 1,048,852 0 0 1,048,852
Transfers out - #311 (pavement preservation) 685,329 0 0 685,329
Transfers out -#314 (Barker Grade Separation) 0 0 38,000 38,000
Total expenditures 1,816,181 0 38,000 1,854,181
Revenues over (under) expenditures (1,008,681) (346,681)
Beginning fund balance 2,125,374 2,125,374
Ending fund balance 1,116,693 1,778,693
10/2/2018
2018
As
Adopted
lst
Amendment
2nd
Amendment
As
Amended
800,000
0 700,000 1,500,000
7,500 0 0 7,500
807,500
0 700,000 1,507,500
#302 - REET 2 CAPITAL PROJECTS FUND
Revenues
REET 2 - Taxes
Investment Interest
800,000
0 700,000 1,500,000
8,000 0 0 8,000
Total revenues 808,000 0 700,000 1,508,000
Expenditures
Transfers out - #204 82,000 0 0 82,000
Transfers out -#303 1,003,544 0 95,890 1,099,434
Transfers out - #311 (pavement preservation) 685,329 0 0 685,329
Total expenditures 1,770,873 0 95,890 1,866,763
Revenues over (under) expenditures (962,873) (358,763)
Beginning fund balance 3,008,424 3,008,424
Ending fund balance 2,045,551 2,649,661
Page 5 of 20
P:\City Clerk\AgendaPackets for Web\2018\2018, 10-02\budget summary for amended fund 2018 no2
CITY OF SPOKANE VALLEY, WA
2019 Budget Amendment #2
Summary of Amended Funds
CAPITAL PROJECTS FUNDS - continued
#303 - STREET CAPITAL
Revenues
Grant Proceeds
Developer
Transfers in - #301
Transfers in - #302
Transfers in - #312 -
Transfers in - #312 -
Transfers in - #312 -
Transfers in - #312 -
Total revenues
PROJECTS FUND
10/2/2018
2018
As
Adopted
1st
Amendment
2nd
Amendment
As
Amended
Euclid Ave - Flora to Barker
8th & Carnahan Intersection Improver
Indiana bus stops & crosswalks
Barker Corridor
Expenditures
123 Mission Ave. - Flora to Barker
141 Sullivan & Euclid PCC (PE & RW)
142 Broadway @ Argonne/Mullan PCC intersection
166 Pines Rd (SR27) & Grace Ave. Intersect Safety
201 ITS Infill Project Phase 1
205 Sprague/Barker Intersection improvement
221 McDonald Rd Diet (16th to Mission)
222 Citywide Reflective Signal Backplates
239 Bowdish Sidewalk - 8th to 12th
247 8th & Carnahan Intersection Improvements
249 Sullivan/Wellesley Intersection
250 9th Ave. Sidewalk
251 Euclid Ave. - Flora to Barker
258 32nd Ave Sidewalk - SR27 to Evergreen
259 N. Sullivan Corridor ITS Project
263 Citywide Signal Backplates
264 8th Ave Sidewalk
265 Wellesley Sidewalk Project
267 Mission Ave Sidewalk
273 Barker/l-90 Interchange
275 Barker Rd Widening - River to Euclid
276 Barker Rd Widening - Euclid to Garland
277 Barker Rd Widening - Garland to Trent
278 Wilbur Rd Sidewalk - Boone to Broadway
279 Knox Ave Sidewalk - Hutchinson to Sargent
Barker Road Widening
Coleman Sidewalk
Argonne Reconstruction - Indiana to Montgom
Indiana bus stops & crosswalks
Contingency
Total expenditures
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
8,919,182
65,212
1,048,852
1,003,544
5,000
0
110,000
0
0 (938,037)
0 (32,180)
0 0
0 95,890
0 410,839
0 425,000
0 (110,000)
0 148,488
7,981,145
33,032
1,048, 852
1,099,434
415,839
425,000
0
148,488
11,151,790
0
0 11,151,790
3,625,716
0
2,250,000
402,710
378,172
35,700
1,000
17,000
5,000
0
268,000
2,000
5,000
407,870
808,723
24,526
458,958
647,665
60,250
0
0
0
0
0
0
106,500
25,000
512,000
110,000
1,000,000
0 136,412
0 25,000
0 91,799
0 92,290
0 58,828
0 0
0 0
0 25,645
0 0
0 425,000
0 0
0 0
0 414,359
O 0
0 (723,723)
0 100,193
0 0
O (609,665)
0 0
O 500,000
0 83,000
O 54,000
0 36,000
0 20,000
0 20,000
O (106,500)
0 (25,000)
0 (512,000)
0 (110,000)
0 (638)
3,762,128
25,000
2,341,799
495,000
437,000
35,700
1,000
42,645
5,000
425,000
268,000
2,000
419,359
407,870
85,000
124,719
458,958
38,000
60,250
500,000
88,000
54,000
36,000
20,000
20,000
0
0
0
0
999,362
11,151,790
0
66,692
0
0 11,151,790
66,692
0
66,692
66,692
Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades that the
were bid with the pavement preservation work.
Page 6 of 20
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CITY OF SPOKANE VALLEY, WA
2019 Budget Amendment #2
Summary of Amended Funds
CAPITAL PROJECTS FUNDS - continued
10/2/2018
2018
As
Adopted
lst
Amendment
2nd
Amendment
As
Amended
#309 - PARK CAPITAL PROJECTS FUND
Revenues
Grant Proceeds 1,693,200 0 0 1,693,200
Transfers in - #001 560,000 0 29,725 589,725
Transfers in - #103 (Appleway Trail - Sullivan to Corbin) 0 50,000 0 50,000
Transfers in - #312 324,100 0 0 324,100
Total revenues
2,577,300 50,000 29,725 2,657,025
Expenditures
237 Appleway Trail (Sullivan to Corbin) 1,853,300233,000 0 2,086,300
268 Appleway Trail (Evergreen to Sullivan) 164,000 0 0 164,000
270 CenterPlace outdoor venue - Phase 1 200,000 0 0 200,000
271 Browns Park lighting and pathway 200,000 0 (176,800) 23,200
274 Park signs (Sullivan, Park Rd, Balfour) 24,000 0 0 24,000
280 Appleway Trail Amenities (Univ - Pines) 0 0 29,725 29,725
282 Browns Park volleyball courts 0 0 176,800 176,800
Electrical Upgrade Mirabeau Point Park 0 07,700 7,700
Heart of the Valley Sculpture Placement 0 0 28,000 28,000
Total expenditures 2,441,300 233,000 65,425 2,739,725
Revenues over (under) expenditures 136,000 (82,700)
Beginning fund balance 126,202 126,202
Ending fund balance 262,202 43,502
#311 - PAVEMENT PRESERVATION
Revenues
Transfers in - #001 962,700 0 0 962,700
Transfers in - #101 67,342 0 0 67,342
Transfers in -#106 0 0 1,000,000 1,000,000
Transfers in - #301 685,329 0 0 685,329
Transfers in - #302 685,329 0 0 685,329
Grant Proceeds 2,572,500 0 (1,000,000) 1,572,500
Total revenues 4,973,200 0 0 4,973,200
Expenditures
Pavement preservation 4,008,600 0 401,940 4,410,540
Pre -project GeoTech 50,000 0 0 50,000
Total expenditures 4,058,600 0 401,940 4,460,540
Revenues over (under) expenditures 914,600 512,660
Beginning fund balance 3,362,503 3,362,503
Ending fund balance 4,277,103 3,875,163
Page 7 of 20
P:\City Clerk\AgendaPackets for Web\2018\2018, 10-02\budget summary for amended fund 2018 no2
CITY OF SPOKANE VALLEY, WA
2019 Budget Amendment #2
Summary of Amended Funds
CAPITAL PROJECTS FUNDS - continued
#312 - CAPITAL RESERVE FUND
Revenues
Transfers in - #001
Transfers in - #313
Investment Interest
Total revenues
10/2/2018
2018
As
Adopted
1st
Amendment
2nd
Amendment
As
Amended
1,000,000 2,795,429
74,960 0
16,000 0
0 3,795,429
0 74,960
0 16,000
1,090,960 2,795,429 0 3,886,389
Expenditures
City Hall Sculpture Siting 0 0 5,383 5,383
Transfers out - 4303 (Euclid Ave - Flora to Barker) 5,000 0 410,839 415,839
Transfers out -#303 (8th & Carnahan Intersection) 0 0 425,000 425,000
Transfers out - #303 (Indiana bus stops & crosswalks) 110,000 0 (110,000) 0
Transfers out - #303 (Barker Road Corridor) 0 0 148,488 148,488
Transfers out - #309 (Appleway Trail - Sullivan -Corbin) 301,900 0 0 301,900
Transfers out - #309 (Appleway Trail - Evergreen -Sullivan) 22,200 0 0 22,200
Transfers out - #314 (Pines Rd Grade Separation) 0 0 4,809 4,809
Total expenditures 439,100 0 884,519 1,323,619
Revenues over (under) expenditures 651,860 2,562,770
Beginning fund balance 4,427,286 4,427,286
Ending fund balance 5,079,146 6,990,056
#314 - RAILROAD GRADE SEPARATION PROJECTS FUND
Revenues
Grant Proceeds 1,919,921 0 (1,149,921) 770,000
Transfers In #301 0 0 38,000 38,000
Transfers in #312 0 0 4,809 4,809
Total revenues
Expenditures
143 Barker BNSE Grade Separation
223 Pines Rd Underpass
Total expenditures
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
1,919,921 0 (1,107,112) 812,809
1,919,921
1,000,000
0 (1,019,921) 900,000
0 (920,000) 80,000
2,919,921
(1,000,000)
1,068,803
0 (1,939,921) 980,000
(167,191)
1,068,803
68,803 901,612
Page 8 of 20
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CITY OF SPOKANE VALLEY, WA
2019 Budget Amendment #2
Summary of Amended Funds
ENTERPRISE FUNDS
#402 - STORMWATER FUND
RECURRING ACTIVITY
Revenues
Stormwater Management Fees
Investment Interest
Miscellaneous
Total Recurring Revenues
Expenditures
Wages / Benefits / Payroll Taxes 557,157 0 0 557,157
Supplies 14,800 0 0 14,800
Services & Charges 1,140,982 0 228 1,141,210
Intergovernmental Payments 35,000 0 0 35,000
Vehicle rentals - #501 12,750 0 0 12,750
Transfers out - #001 13,400 0 0 13,400
10/2/2018
2018
As
Adopted
1st
Amendment
2nd
Amendment
As
Amended
1,870,000 0 0 1,870,000
7,500 0 0 7,500
0 0 0 0
1,877,500
0 0 1,877,500
Total Recurring Expenditures 1,774,089 0 228 1,774,317
Recurring Revenues Over (Under)
Recurring Expenditures 103,411 0 (228) 103,183
NONRECURRING ACTIVITY
Revenues
Grant Proceeds 65,000 0 0 65,000
Miscellaneous 0 0 0 0
Total Nonrecurring Revenues 65,000 0 0 65,000
Expenditures
Capital - various projects 450,000 0 0 450,000
Effectiveness study 15,000 0 0 15,000
Watershed studies 60,000 0 0 60,000
Total Nonrecurring Expenditures 525,000 0 0 525,000
Nonrecurring Revenues Over (Under)
Nonrecurring Expenditures (460,000) 0 0 (460,000)
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures (356,589) 0 (228) (356,817)
Beginning working capital 1,973,424 1,973,424
Ending working capital 1,616,835 1,616,607
#403 - AQUIFER PROTECTION AREA
Revenues
Spokane County 460,000 0 0 460,000
Grant Proceeds 0 0 445,955 445,955
Investment Interest 0 0 0 0
Total revenues 460,000 0 445,955 905,955
Expenditures
Capital - various projects 400,000 0 248,780 648,780
Total expenditures 400,000 0 248,780 648,780
Revenues over (under) expenditures 60,000 257,175
Beginning working capital 1,413,073 1,413,073
Ending working capital 1,473,073 1,670,248
Page 9 of 20
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CITY OF SPOKANE VALLEY, WA
2019 Budget Amendment #2
Summary of Amended Funds
10/2/2018
2018
As
Adopted
1st
Amendment
2nd
Amendment
As
Amended
Page 10 of 20
EMPLOYEE POSITION CLASSIFICATION
MONTHLY SALARY SCHEDULE
Salary Schedule
Effective January 1, 2018
Position Title
Grade
2018 Range
City Manager
Unclassified
Deputy City Manager
21-22
8,888.39 - 14,898.90
City Attorney
21
8,888.39 - 13,409.13
Finance Director
21
8,888.39 - 13,409.13
Parks and Recreation Director
20
7,999.45 - 11,133.86
City Engineer
19
7,199.37 - 10,862.30
Deputy City Attorney
19
7,199.37 - 10,862.30
Human Resources Manager
19
7,199.37 - 10,862.30
Planning Manager
18
6,480.26 - 9,775.59
Building Official
18
6,480.26 - 9,775.59
Engineering Manager
18
6,480.26 - 9,775.59
Economic Development Manager
18
6,480.26 - 9,775.59
Senior Engineer
17
5,831.91 - 8,797.67
Accounting Manager
17
5,831.91 - 8,797.67
Assistant Building Official
17
5,831.91 - 8,797.67
Attorney
16
5,248.20 - 7,917.40
City Clerk
16
5,248.20 - 7,917.40
Engineer
16
5,248.20 - 7,917.40
Public Works Superintendent
16
5,248.20 - 7,917.40
Senior Administrative Analyst
16
5,248.20 - 7,917.40
Senior Planner
'16
5,248.20 - 7,917.40
Development Services Coordinator
16
5,248.20 - 7,917.40
GIS/Database Administrator
16
5,248.20 - 7,917.40
Accountant/Budget Analyst
16
5,24820 - 7,917.40
Associate Planner
15
4,724.02 - 7,126.14
Assistant Engineer
15
4,724.02 - 7,126.14
IT Specialist
15
4,724.02 - 7,126.14
Engineering Technician II
15
4,724.02 - 7,126.14
Economic Development Project Specialist
15
4,724.02 - 7,126.14
Senior Plans Examiner
15
4,724.02 - 7,126.14
Public Information Officer
15
4,724.02 - 7,126.14
Human Resource Analyst
14
4,251 88 - 6,414.02
Administrative Analyst
14
41251.88 - 6,414.02
CenterPlace Coordinator
14
4,251.88 - 6,414.02
Planner
14
4,251.88 - 6,414.02
Building Inspector 11
14
4,251.88 - 6,414.02
Plans Examiner
14
4,251.88 - 6,414.02
44
4,251.88 6,411.02
Engineering Technician I
14
4,251.88 - 6,414.02
Senior Permit Specialist
14
4,251.88 - 6,414.02
Code Enforcement Officer
14
4,251.88 - 6,414.02
Maintenance/Construction Inspector
13-14
3,826.38 - 6,414.02
Recreation Coordinator
13-14
3,826.38 - 6,414.02
Customer Relations/Facilities Coordinator
13
3,826.38 - 5,772.39
Building Inspector I
13
3,826.38 - 5,772.39
Executive Assistant
13
3,826.38 - 5,772.39
Planning Technician
13
3,826.38 - 5,772.39
Deputy City Clerk
12-13
3,445.00 - 5,772.39
Senior Center Specialist
12-13
3,445.00 - 5,772.39
Human Resources Technician
12-13
3,445.00 - 5,772.39
Permit Facilitator
12
3,445.00 - 5,195.03
I-Ielp Desk Technician
12
3,445.00 - 5,195.03
Administrative Assistant
11-12
3,099.55 - 5,195.03
Permit Speciaiist
11-12
3,099.55 - 5,195.03
Accounting Technician
11-12
3,099.55 - 5,195.03
Maintenance Worker
11-12
3,099.55 - 5,195.03
Office Assistant 11
10-11
2,789.41 - 4,675.75
Custodian
10
2,789.41 - 4,207.20
Office Assistant 1
9-10
2,510.78 - 4,207.20
Note : Slight rounding differences may exist between the figures reflected on this page and
the actual payroll rates computed by the Eden Payroll System.
see footnote for discussion
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: October 2, 2018
Check all that apply: ❑ consent ❑ old business
❑ information ® admin. report
AGENDA ITEM TITLE: Governance Manual.
PREVIOUS COUNCIL ACTION TAKEN: This manual was last updated November 1, 2016, with the
approval of Resolution 16-012.
Department Director Approval: ❑
❑ new business ❑ public hearing
❑ pending legislation ❑ executive session
BACKGROUND: The Governance Manual Committee consists of Councilmembers Thompson, Wood
and Woodard; and City Manager Mark Calhoun, City Attorney Cary Driskell, and City Clerk Chris
Bainbridge. The Committee met several times through the spring and summer, which resulted in numerous
suggested changes to the Governance Manual. There are also proposed minor edits throughout the manual
for grammar or clarity purposes. A summary of the proposed changes are attached in track -change format:
Introduction- Page 4 — this language was moved here since Chapter 6 is being deleted
Chapter 1: Council Meetings
Page 6 — this was deleted since it is covered under #14 on page 21
Page 10 — includes amending the agenda (introduced by a Councilmember and at least three other
Councilmembers)
Page 11 — process for proclamation
Page 11 — states members of the public cannot "give" their speaking time to others
Page 12 — removes the second opportunity for general Public Comments
Page 13-15 — study session— re -worded and added order of business — including approval of agenda
Page 17 — cancellation of meetings
Page 21— New Item Council Business: see #5—"show of hands" ... of four or more Councilmembers
Page 22-23 process for withdrawing a motion
Page 24 — removed "abstained" (Councilmembers may not abstain from voting)
Page 26 — public hearings and ordinance readings —
Page 27 — public hearings and resolutions
Page 27 - included community recognition program and proclamation
Page 27 — Proclamations — two types
Page 29 — members of the public may not "give away" any of their speaking time to someone else
Chapter 2: Legislative Process
Page 34 — clarifying verbiage about general process to fill a Council vacancy
Page 35 — nominations for interview: majority instead of 3 votes. Removed the candidate questions.
Page 38 — Travel Approval and Expense
Page 39 — Cancellation of travel
Chapter 3: Council Contacts
Page 42 — Donations changed due to update of the Municipal Code.
Chapter 4: State Statutes — chapter deleted; these are included in the endnotes.
(new) Chapter 5: Committees, Boards, Commissions
Page 49 — Removal Process- see also footnote about discussion on removal process.
Page 50 — Finance Committee — updated to reflect the function of this Committee
Page 51—added Governance Manual Committee & Agenda Committee and updated remainder of page 52
Chapter 6: Disclaimer — chapter deleted; these are included in the beginning of the Governance Manual.
Appendix A: removed verbiage about Public Disclosure File and procedure on application; and noted
actions for a quasi-judicial public hearing removed as that is contained in the Municipal Code Appendix C.
Appendix E: updated the application.
Appendix F: - new forms for requesting transfer of travel funds from one Councilmember to another; and
for requesting to travel out of state over 50 miles
Page 72: added endnotes as noted throughout the Governance Manual.
Please note that some page numbers in the manual are highlighted so the City Clerk can double check the
references once the document is finalized. Also the Index and Table of Contents will be updated once all
changes are accepted and approved by Council.
OPTIONS Discussion, and possible consensus to move some, all or none of these changes forward via a
Resolution to amend the Governance Manual, with or without further changes; or schedule for additional
discussion.
RECOMMENDED ACTION OR MOTION: Council discretion.
BUDGET/FINANCIAL IMPACTS: n/a.
STAFF/COUNCIL CONTACT: Chris Bainbridge, City Clerk.
ATTACHMENTS: Governance Manual red -line (track -change) version.
Spokane
_..Va11ey
Governance Manual
Adopted by Resolution 16-012
A Comprehensive Collection of
Rules and Procedures
Adopted November 1, 2016
Resolution 03-028 adopted 05-13-2003, replaced by
Resolution 04-013 adopted 05-25-2004, replaced by
Resolution 05-021 adopted 09-13-2005, replaced by
Resolution 06-022 adopted 11-14-2006, replaced by
Resolution 07-020 adopted 12-11-2007, replaced by
Resolution 09-012 adopted 09-08-2009, replaced by
Resolution 10-020 adopted 12-28-2010, replaced by
Resolution 12-002 adopted 04-10-2012, replaced by
Resolution 13-005 adopted 04-23-2013, replaced by
Resolution 14-003 adopted 02-25-2014, replaced by
Resolution 15-007 adopted 08-11-2015, replaced by
Resolution 16-012 adopted 11-01-2016, replaced by
Resolution 18 -
Page 1 of 74
TABLE OF CONTENTS
Introduction 4
Executive Summary 5
CHAPTER 1: Council Meetings 8
A. General 9
1. Time and Location 9
2. Open to the Public 9
3. Presiding Officer 9
B. Meetings 10
1. Regular Meetings 10
a. Formal Format 10
b. Study Session Format 12
c. Executive Sessions 14
2. Special Meeting 15
3. Emergency Meetings 16
4. Pre -Agenda Meeting 16
5. Cancellation of Meetings
C. Meeting Rules and Procedures 17
1. Council Rules of Order 17
2. Quorum 17
3. Seating Arrangement 17
4. Attendance 17
5. Respect and Decorum 18
6. Dissents and Protests 18
7. Councilmember Meeting Participation by Telephone/Video Conference 18
8. Internet Use, Texting- 18
9. Adjournment Due to Emergency or Disruption 19
10. Permission Required to Address the Council 19
11. Approaching the Dais 19
12. Out of Order (sequence) Requests 19
13. Photographs, etc. Requiring Artificial Illumination Prior Permission Required 20
14. Placing Items on an Agenda 20
15. Motions and Discussion 20
Table of Parliamentary Procedure at a Glance 22
16. Voting 23
17. Recusal from Discussion and Consideration 23
18. Conflict of Interest 23
18. Ordinances 25
19. Resolutions 25
- 20. Community Recognition Program
21. Proclamations
228. Taxes: Increasing or imposing new taxes 25
2-4-237 Hearings 26
2422. Reconsideration 27
253_. Council Materials/packets 28
264. Three Touch Principle 28
CHAPTER 2: Legislative Processes and Procedures 29
A. Election of Council Officers 30
B. Filling Council Vacancies: Permanently Filling a Vacancy 31
Page 2 of 74
C. Legislative Agendas 35
D. Council Travel AllocationProvisions 35
E. Council Expense Reimbursement Policy
FE. Ballot Measures 35
CHAPTER 3: Council Contacts 37
A. Citizen Contacts and Interactions 38
1. Mayor/Council Correspondence 38
2. Citizen Concerns, Complaints and Suggestions to Council 38
3. Administrative Complaints to Individual Councilmembers 38
4. Social Media 38
5. Donations 38
B. Staff Contacts and Interactions 39
1. Role of the City Manager 39
2. City staff Attendance at Meetings 39
3. City Clerk — Minutes 39
4. Administrative Interference by Councilmembers 39
5. Informal Communications Encouraged 40
CHAPTER 4: Statc Statutes 41
A. Open Public Meeting Act 42
B. Public Disclosure: Public Records Act 42
C. Appearance of Fairness Doctrine 42
CHAPTER Committees, Boards, Commissions 44
A. Regional 45
1. Committees 45
2. Council Relations with Boards, Commissions, Advisory Bodies 45
B. In-house 45
1. Standing Committees ...45
a. Planning Commission 45
b. Lodging Tax Advisory Committee . 46
c. Finance Committee 46
C. Private Committees, Boards, Commissions 48
CHAPTER 6: Disclaimer 49
•
B Use 49
Appendices:
A. Public Hearings, Quasi -Judicial 50
B. Resolution 07-019 Core Beliefs 53
C. Statement of Ethics 55
D. Frequently Used Acronyms 56
E. Application for City Council Member
F. Travel Forms
GE. Definitions 59
Index 60
Endnotes 62
Page 3 of 74
INTRODUCTION
In December 2002, prior to our City's official incorporation, then Mayor DeVleming appointed
three members of Council to serve on an ad-hoc Governance Coordination Committee for the
purpose of drafting Council Rules of Procedure, to serve as an aid to effective legislative and
organizational harmony, and to provide procedural rules to conduct meetings efficiently, fairly,
and uniformly. The end -product legislation of that Committee's four-month process was approved
by Council at the May 13, 2003 Council meeting. That historic first manual also included
Resolution 03-027, a General Policy Resolution of Core Beliefs, which was amended by Resolution
07-019, and which can be found in full in Appendix B on page 53.
Not unlike other guidance manuals, this Manual too has undergone several changes since its
inception. While some sections have remained static over the years, such as Council meeting time
and location, other sections have been modified to include Internet use, filling Council vacancies,
the use of social media, and the option for Councilmembers to view their packet electronically.
The Manual is usually reviewed annually and at times amended to recognize additional topics or
for clarification as the need arises.
This Manual is designed to provide guidance for the City Council and is not intended to be an
amendment or substitute for any state statutes, city ordinances, court decisions, or other authority.
The rules and policies in this manual do not constitute land use regulations, official controls, public
hearing rules or other substantive rules binding upon or to be used or relied upon by members of
the public, and do not amend statutory or other regulatory requirements.
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EXECUTIVE SUMMARY
FOUNDATION: The City of Spokane Valley incorporated March 31, 2003, and is a non -charter
code city operating under a Council -Manager plan of government as outlined in chapter 35A.13
RCW Optional Municipal Code for Council -Manager plan of government. Under this form of
government, there are two branches of government: legislative and administrative.
PURPOSE OF CITY GOVERNMENT: The general purpose of local government is to promote the
social, economic, environmental and cultural well-being of the community, to ensure that resources are
used efficiently and effectively, to ensure transparency and accountability in decision-making, and to
provide the prudent use and stewardship of local community resources. These statements should be
considered the lens through which this Manual is intended and through which the actions of the City Council
and staff are viewed. The City recognizes that individual rights are critically important in our society, and
the City is committed not to infringe upon those rights whenever possible. Good governance should reflect
the will of the citizenry and can only occur as a result of an open public process: "All political power is
inherent in the people, and governments derive their just powers from the consent of the governed, and are
established to protect and maintain individual rights." (Washington State Constitution Article I, Section 1)
OBLIGATIONS: The City acknowledges the importance of complying with the Open Public Meetings
Act and the Public Records Act: "The people of this state do not yield their sovereignty to the agencies
which serve them. The people, in delegating authority, do not give their public servants the right to decide
what is good for the people to know and what is not good for them to know. The people insist on remaining
informed so that they may retain control over the instruments they have created." RCW 42.30.010 and
42.56.030.
RCW 42.30.010 Open Public Meetings Act: "The legislature finds and declares that all public
commissions, boards, councils, committees, subcommittees, departments, divisions, offices, and
all other public agencies of this state and subdivisions thereof exist to aid in the conduct of the
people's business. It is the intent of this chapter that their actions be taken openly and that their
deliberations be conducted openly." Unless as part of an executive session, Councilmembers shall
not meet as a quorum of four or more in a non-public meeting. A quorum of four or more
Councilmembers shall also not meet as part of a web conference dealing with City business, nor a
conference call, serial communication, social media or even a "straw poll" in executive session.
The Open Public Meetings Act does not prohibit a quorum or more of Councilmembers meeting at
social gatherings or events provided City issues are not discussed. If Councilmembers are involved
in a violation of the Open Public Meetings Act, and are aware that their actions violate the Act,
they may be personally liable. If the violation is not intentional, the City may still be liable for
attorney's fees. However, elected officials' right to speak freely and gather publicly is protected by
the First Amendment of the U.S. Constitution.
RCW 42.56.030 Public Records Act: "This chapter shall be liberally construed and its exemptions
narrowly construed to promote this public policy and to assure that the public interest will be fully
protected. In the event of conflict between the provisions of this chapter and any other act, the
provisions of this chapter shall govern."
PRIORITIES: Priorities are public safety, pavement preservation, transportation and infrastructure, and
economic development. Additional information on priorities and Council goals can be found in each year's
budget, as well as the City's Business Plan.
BASIC TENETS: Council's core values and basic tenets of governing can be found in Resolution 07-019,
which is included in its entirety in Appendix B on page 53 of this Manual.
Page 5 of 74
BRANCHES OF CITY GOVERNMENT: The Council is the legislative branch of the City
government. Council appoints an officer whose title shall be "city manager" and who shall be the
chief executive officer and head of the administrative branch of the City government. "The City
Manager shall be responsible to the Council for the proper administration of all affairs of the code
city." RCW 35A.13.010.
Legislative Branch: City Council.
The City Council consists of seven elected officials, each elected to four-year terms. Individual
Councilmembers do not have governing power as individuals, but only when meeting as a Council
when a quorum (four or more) are present. Council represents the City residents and business
owners of the City of Spokane Valley, and is the law -making, policy-making, and budget and
spending approval authority of the City government. Council hires, directs, guides and evaluates
the performance of the City Manager. The City Manager shall be appointed for an indefinite term
and may be removed by a majority vote of the Council (RCW 35A.13.130), or as otherwise agreed
to by contract. For functions of the Mayor and Deputy Mayor, see also Chapter 3(B)(1) of this
Manual.
Some of the duties, responsibilities, and limitations of each Councilmember:
• As a representative of City residents, brings the experience, concerns and knowledge of a
typical City resident to City government.
• As an elected representative, pays attention to the needs, wants and concerns of all City
residents and businesses.
• Contacts residents and businesses to gather feedback and ideas. The resulting information may
be shared with staff or other Councilmembers.
• Study information related to the government and administration of the City, including internal
and external written information and information received from City employees.
• Develop a collegial relationship with City employees, but avoid giving directives or saying
anything that could be taken as an attempt to influence the conduct of the employee's job.
• Give feedback and ideas regarding City government and administration to the City Manager.
• Work with one or two (more than three working together violates the Open Public Meetings
Act) other Councilmembers on studying issues and/or sponsoring Resolutions and Ordinances.
• Participate in assigned City and regional committees and all Council meetings, special and
regular.
• Make a motion ove (or second such motion) to amend an agenda or a motion.
• When acting in the capacity of Councilmember outside of Council meetings, communicate that
any personal opinion is the opinion of the individual Councilmember and not that of the
collective Council, unless pre -authorized to speak, as Council does not want the public to
assume that any individual personal opinion represents that of the entire Council.
Councilmember's freedom of speech is protected by the U.S. and Washington State
Constitutions. Provided there is no quorum, Councilmembers may work together on City
Council -related projects and discuss City business in non-public meetings. No permission is
needed, nor is notice required to be given for such gathering.
• At the appropriate time during a Council meeting, any Councilmember may ask that an item
be placed on a future agenda or as a pending item. If during the meeting there is no consensus
from the majority of Council, or later if the Agenda Committee deems the item should not be
placed on an agenda, during a future Council meeting a consensus of three Councilmembers
may move the item forward to a future agenda or as a pending item, consistent with staff
workloads. (see also Placing Items n an Agenda, page 20)
• Call a Special Meeting of the City Council. Pursuant to RCW 35A.12.110, "Special meetings
may be called by the Mayor or any three members of the Council by written notice delivered
to each member of the council at least twenty-four hours before the time specified for the
Page 6 of 74
proposed meetings." However, if there is no quorum at a meeting, there is no meeting. Notice
of Special Meetings should be distributed via the City Clerk.
Administrative Branch: The City Manager and City Staff.
The City Manager is the City's chief executive officer and head of the administrative branch. The
City Manager, an at -will position, reports directly to the Council. All staff work under the direction
of the City Manager, who is directed by the City Council. The City Manager is directly accountable
to the City Council for the execution of the City Council's policy directives, and for the
administration and management of all City departments." (See Ch. 3(B)(1) of this Governance
Manual, and page 39 for description of the City Manager Authority.)
This summary is not intended as a substitute for the material contained throughout the entire Governance
Manual. Although this summary is provided as a quick and concise overview of the Governance Manual,
reading of the entire manual is strongly encouraged. The Table of Contents, as well as the Index is intended
to be beneficial in locating desired topics of discussion.
Page 7 of 74
CHAPTER 1
Council Meetings
Page 8 of 74
A. General
1. Council Meetings - Time and Location
Regular meetings of the City Council shall be held at Spokane Valley City Hall Council Chambers on
Tuesdays beginning at 6:00 p.m. (RCW 42.30.070)
2. Council Meetings - Open to the Public
All meetings of the City Council and of committees thereof shall be open to the public except as provided
for in RCW 42.30.110' (Executive Sessions), or RCW 42.30.1402 (Open Public Meetings Act).
3. Presiding Officer
The Mayor shall preside at meetings of the Council and be recognized as the head of the City for all
ceremonial purposes. The Mayor shall have no regular administrative or executive duties unless specifically
set forth herein. In case of the Mayor's absence or temporary disability, the Deputy Mayor shall act as
Mayor during the continuance of the absence. In case of the absence or temporary inability of the Mayor
and Deputy Mayor, an acting Mayor Pro Tempore selected by majority vote of the remaining members of
the Council, shall act as Mayor during the continuance of the absences [RCW 35A.13.0353]. The Mayor,
Deputy Mayor (in the Mayor's absence) or Mayor Pro Tem are referred to as "Presiding Officer" from time
to time in these Rules of Procedure.
Page 9 of 74
B. Meetings
1. Regular Meetings
a. Formal Format
1. Normally held 2nd and 4th Tuesdays. The City Clerk, under the direction of the City Manager in
consultation with the Mayor, shall arrange a list of proposed matters according to the order of business and
prepare an agenda for the Council. On or before close of business on a Friday preceding a Tuesday Council
meeting, or at the close of business at least 24 hours preceding a special Council meeting, a copy of the
agenda and supporting materials shall be prepared for Councilmembers, the City Manager, appropriate
staff, and the media who have filed a notification request.
2. Requests for presentations from outside entities or individuals to be placed on a future agenda,
will only be permitted if they are considered the official business of the City. Such requests should be
submitted to the City Clerk at least 10 days prior to the appropriate Council meeting. The City Clerk shall
consult with the City Manager and the Mayor for a determination of whether the matter is an administrative
issue, and whether it should be placed on an upcoming Council agenda. Playing of videos, DVD's,
PowerPoints, or other electronic presentations shall be pre-screened and pre -approved by the City Manager
who shall determine the appropriateness of the material. In the event the presenter has no PowerPoint or
other material to submit prior to the meeting, the presenter shall be requested to provide a brief written
summary of the topic and items to be discussed. All written materials, including the written summary, must
be submitted to the City Clerk at least ten days prior to the appropriate Council meeting.
3. Forms of Address. The Mayor shall be addressed as "Mayor (surname)." The Deputy Mayor
shall be addressed as "Deputy Mayor (surname)." Members of the Council shall be addressed as
"Councilmember (surname)" unless waived by the Presiding Officer.
4. Order of Business. The business of all regular formal meetings of the Council shall be transacted
as follows, provided, however, that the Presiding Officer may, during a Council meeting, rearrange items
on the agenda to conduct Council business more expeditiously, without the necessity of a formal action or
motion. However, adding or removing items from the agenda once a meeting has been called to order
requires Council to make a motion and vote on approving the "amended agenda."
a. Call to Order by the Presiding Officer
b. Invocation
c. Pledge of Allegiance
d. Roll Call (See Chapter 1, C4 [page 17] for procedure to excuse an absence)
e. Approval of Agenda/Amended Agenda. In case of an emergency or an extremely time -sensitive
issue which neither the administration nor the entire Council was aware of prior to the distribution
of the agenda and accompanying materials, a new item may be introduced by a Councilmembertke
Presiding Officer, with concurrence of at least three other Councilmembers, or by the City Manager
and suggested as an amended agenda item for the present meeting. If a new item(s) is added,
Council shall then consider a motion to approve the amended agenda. ("Three -Touch Principle"
should be followed whenever possible.) It is preferable that any motion to amend the agenda be
made at the onset of the meeting in place of `Approval of Agenda,' recognizing that there will
emergencies or other situations when such motion to amend the agenda might need to be made at
other times during the meeting.
f. Introduction of Special Guests and Presentations.
g. Councilmember Reports. Council or government -related activities (e.g. synopsis of committee,
commission, task force or other board meetings). These verbal reports are intended to be brief, City
work-related reports of significance in keeping the Council informed of pertinent policy issues or
events stemming from their representation of the City on a regional board, committee, task force
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or commission, whether as a formal or informal member or as a liaison. Extended reports shall be
placed as future agenda items for presentation or submitted in writing as an informational memo.
h. Mayor's Report. Same as `g' above except given by the Mayor
i. Proclamation. The Mayor will announce the proclamation, announce who has requested this
proclamation and after the Mayor reads the proclamation, invites that person or other appropriate
person to the podium. The original proclamation will be handed to that appropriate person by the
City Clerk or the Mayor, and the individual will be permitted to speak for one or two minutes.
j. Public Comments.
1. An opportunity for public comments on subjects not on the agenda for action. Speakers
may sign in to speak, but it is not required. Speakers -are limited to three minutes each unless
modified by the Presiding Officer; however, members of the public shall be prohibited from
allocating any of their own speaking time, to other members of the public. This time is an
opportunity to hear from various members of the public in a limited public forum, and not an
opportunity for extended comments or dialogue. Although the City Council desires to allow the
opportunity for public comment, the business of the City must proceed in an orderly, timely
manner. At any time the Presiding Officer, in the Presiding Officer's sole discretion, may set such
reasonable limits as are necessary to prevent disruption or undue delay of other necessary business.
a. Procedure for all public comments:
1. Verbal: Comments shall only be made from the podium microphone, first
giving name, city of residence and subject. No comments shall be made from any other
location, and anyone making "out of order" comments shall be subject to removal from the
meeting. The public shall be reminded that this is not an opportunity for dialogue or
questions and answers, but public comment. When appropriate, staff shall research issues
and report back to those making the comment as well as to Council. Verbal pPublic
comments are opportunities for speakers to briefly address Council, and those speaking are
to address members of Council and not the audience. In order to prevent disruption of the
Council meeting, members of the public are asked to refrain from distributing materials to
the audience, since Council meetings are not a public forum to address the audience. Since
this is an opportunity for verbal public comment, in the interest of time and keeping in
mind all documents submitted during Council meetings become the property of the City,
graphs, charts, posterboards, PowerPoint presentations, or other display materials are not
permitted, although written comments and written materials including photographs and
petitions may be submitted to Council via the City Clerk.
4a. Demonstration, applause or other audience participation before, during or at
the conclusion of anyone's public comments is prohibited. Any disruptive behavior, as
determined by the Presiding Officer, shall be cause for removal from the meeting room.
eb. Any ruling by the Presiding Officer relative to these subsections -on public
comments may be overruled by a vote of a majority of Councilmembers present.
€c. Council shall not permit public comments if they relate to any matter upon
which a quasi-judicial hearing has been required, scheduled, or held. (See Chapter 4 for
procedure for taking public comment on legislative matters.) Unless solicited and
scheduled, comments shall not be permitted relative to any future or possible/probable
future ballot issue. (See Chapter 2, F Ballot Measures.)
2. Written. Citizens have the option of submitting written views, opinions,
comments, data and arguments to Council on any topic and at any time, not just prior to or during
public Council meetings. Unless the Mayor asks the Clerk to read written comments, or the citizen
reads their own prepared written comments, such comments shall not be read aloud during regular
or special Council meetings although they shall be included as part of the public record on the topic
and if appropriate, may be publicly acknowledged. Any written comments submitted to Council
via the City Clerk shall be distributed to Council by placing copies at each Councilmember's
workstation or City desk; or in the case of e-mailed or other electronic comments, shall be
forwarded to Council via e-mail, unless such e-mail has already been supplied to members of
Page 11 of 74
Council . If individual Councilmembers receive written (including electronic) public comments or
materials for the purpose of reading/sharing those materials during Council meetings, those
materials should be submitted to the City Clerk prior to the Council meeting so the Clerk can make
copies for later distribution to members of Council.
3. Electronic: Councilmembers shall avoid accessing any electronic message
during Council meetings. Accessing such communication could be construed as receiving public
comment without the benefit of having the citizen in person to address their concerns to the entire
Council at once. (See also C8 Internet Use)
k. Public Hearings (See Chapter 4 for procedural details)
1. Consent Agenda
1. Items which may be placed on the Consent Agenda are those which: (1) have
been previously discussed by the Council; (2) can be reviewed by a Councilmember
without further explanation; (3) are so routine, technical or nonsubstantive in nature that
passage without discussion is likely; or (4) otherwise deemed in the best interest of the
City.
2. The proper Council motion on the Consent Agenda is: "I move approval of the
Consent Agenda." This motion has the effect of moving to approve all items on the
Consent Agenda. Prior to the vote on the motion to approve the Consent Agenda, the
Presiding Officer shall inquire if any Councilmember wishes an item to be withdrawn from
the Consent Agenda. If any matter is withdrawn, the Presiding Officer shall place the item
at an appropriate place on the agenda for the current or a future meeting, or the matter may
be addressed immediately after passage of the remaining items on the Consent Agenda.
m. Unfinished Business
[includes matters that were pending when a previous meeting adjourned, or matters
specifically postponed to the present meeting]
n. New Business [Action items are designated as New Business]
Any member of the public who wishes to verbally address the Council on an action item
on the current agenda, shall proceed to the podium at the time when comments from the
public are invited during the agenda item discussion. The Council may hear such comments
before or after initial Council discussion. The Presiding Officer may also invoke a sign -in
procedure. If necessary the Presiding Officer in consultation with the City Manager and/or
City Attorney shall rule on the appropriateness of verbal public comments as the agenda
item is reached. The Presiding Officer may change the order of speakers so that comment
is heard in the most logical groupings.
o. Public Comments [Same as j above] (Three minute time limit each)
po. Administrative Reports or tracking of an administrative issue or topic.
fta Information Only Items These items are generally not discussed or reported.
Ar. City Manager Comments
rs. Executive Session (as required) (See Chapter 1, section Blc below)
st. Adjournment. No Council meeting should be permitted to continue beyond approximately 9:00
p.m. without approval of a majority of the Councilmembers present. A new time limit shall be
established before taking a Council vote to extend the meeting.
When a motion is made to adjourn into Executive Session for a specified period of time, and if
the executive session is the last item on a regular agenda, -no additional motion is needed to extend
the meeting beyond 9:00 p.m. since that is implied as part of the motion to adjourn into Executive
Session. In the event that a meeting has not been closed or continued by Council as herein specified,
the items not acted on shall be deferred to the next regular formal Council meeting, unless the
Council by a majority vote of members present determines otherwise.
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b. Study Session Format
1. Normally held 1st3rd and 5t1 Tuesdays. The purpose of the study session format is to allow
Councilmembers to be made aware of impending business and allow informal discussion of issues that
might be acted on at a future meeting. Action items should normally not be included on a study session
agenda, although there likely will may be times when due to deadlines or other pressing or time
sensitivepertinent issues, action items must be included. Study sessions shall be in a less formal setting than
regular formal meetings. Council may be seated other than at the dais, but shall not discourage public
observation. Unless there are designated action items which permit public comment, there shall be no public
comment at study sessions although the Council may request staff or other participation in the same manner
as a regular formal Council meeting. The City Clerk, under the direction of the City Manager, shall arrange
a Council study session agenda for the meeting. A copy of the agenda and accompanying background
materials shall be prepared for Councilmembers, the City Manager, appropriate staff and the press, on or
before 4:30 p.m., one day before the meeting. Councilmembers have the option of accessing their Council
packet via the City's website. Unless notified otherwise, the City Clerk shall prepare a hard copy agenda
packet for individual Councilmembers.
2. The Presiding Officer may, during a Council meeting, rearrange items on the agenda to conduct
Council business more expeditiously, without the necessity of a formal action or motion. However, adding
or removing items from the agenda once a meeting has been called to order requires Council to mala a
motion and vote on approving the "amended agenda."
24. Action Items. Although action items may occasionally be included on a study session agenda,
it is the preference practice of Council to keep those instances to a minimum. Because a study session is a
recognized meeting according to the "Open Public Meetings Act," it is permissible for Council to take final
action during these meetings. As in the formal format meetings, public comment will be allowed on action
items.
34. Unexpected Motions,:_ Because study sessions are usually understood by the public and media
as referring to meetings at which Council -considers and discusses items and does not take final action or
vote, it could be misleading to the public as to the purpose of the meeting if a motion is made unexpectedly.
As it is Council's practice to invite public comment after most motions, it would be inappropriate to make
a "surprise" motion unless there is a rare special circumstance. Voting or making a motion when neither is
included on an agenda does not violate state law, but for consistency sake and to avoid any surprises to the
public and media, the practice is discouraged.
5. Discussion Leader's Role. During the Council study session, the discussion leader should
introduce the subject and give background information, identify the discussion goal, act as facilitator to
keep the discussion focused toward the goal, and alert the Presiding Officer when it is appropriate, to
.schedule the topic for a motion or official direction of the Council.
64. Presiding Officer's Role. The role of the Presiding Officer is to facilitate Councilmembers
engaged in free flowing discussion without the necessity of each Councilmember being recognized by the
Presiding Officer. The Presiding Officer retains the option of assuming the function of the discussion leader
at any time in order to maintain decorum and ensure all Councilmembers have the opportunity to be heard,
and to keep the discussion properly focused.
-5 Outside Requests. -Outside requests to be included on a Council agenda for presentations from
outside entities or individuals will only be permitted if they are considered the official business of the City.
Such requests should be submitted to the City Clerk at least 10 days prior to the appropriate Council
meeting. The City Clerk shall consult with the City Manager and the Mayor for a determination of whether
the matter is an administrative issue, and whether it should be placed on an upcoming Council agenda.
Page 13 of 74
Playing of videos , DVD's, PowerPoints, or other electronic presentations shall be pre-screened and pre -
approved by the City Manager, who shall determine the appropriateness of the material. In the event the
presenter has no PowerPoint or other material to submit prior to the meeting, the presenter shall be requested
to provide a brief written summary of the topic and items to be discussed. All written materials, including
the written summary, shall be submitted to the City Clerk at least 10 days prior to the appropriate Council
meeting.
106. Forms of Address. Councilmembers and staff have the option of addressing each other on a
first name basis during the study session format meetings.
7. Order of Business. The business of all study session meetings of the Council shall be transacted
as follows, provided, however, that the Presiding Officer may, during a Council meeting, rearrange items
on the agenda to conduct Council business more expeditiously, without the necessity of a formal action or
motion. However, adding or removing items from the agenda once a meeting has been called to order
requires Council to make a motion and vote on approving the "amended agenda."
a. Call to Order
b. Roll Call. The City Clerk shall conduct a roll call of Councilmembers (See Chapter 1, C4 page
17 for procedure to excuse an absence.)
c. Approval of Agenda/Amended Agenda. In case of an emergency or an extremely time -sensitive
issue which neither the administration nor the entire Council was aware of prior to the distribution
of the agenda and accompanying materials, a new item may be introduced by a Councilmember,
with concurrence of at least three other Councilmembers, or by the City Manager and suggested as
an amended agenda item for the present meeting. If a new item(s) is added, Council shall then
consider a motion to approve the amended agenda. ("Three -Touch Principle" should be followed
whenever possible.) It is preferable that a motion to amend the agenda be made at the onset of the
meeting in place of `Approval of Agenda,' recognizing that there will emergencies or other
situations when such motion to amend the agenda will be made at other times during the meeting.
d. Presenter's Role. During the Council study session, the presenter should introduce the subject
and give background information, identify the discussion goal, act as facilitator to keep the
discussion focused toward the goal, and alert the Presiding Officer when it is appropriate, to
schedule the topic for a motion or official direction of the Council.
e. Advance Agenda
f. Information Only Items These items are generally not discussed or reported.
g. Council Check-in: The purpose of this item is to allow Councilmembers an opportunity to report
on an activity or key issue which either just arose, needs immediate or imminent action, or to simply
report on something on connection with their role as a Councilmember, that transpired since the
last Council meeting. It is also an opportunity for Councilmembers to bring up topics for
clarification or to address other upcoming concerns.
h. City Manager Comments: The purpose of this agenda item is to allow the City Manager the
opportunity to brief Council on activities or issues which either just arose, needs immediate or
imminent action, or to simply inform Council of items that transpired since the last Council
meeting, or will occur before the next Council meeting.
i Adjourn. No Council meeting should be permitted to continue beyond approximately 9:00 p.m.
without approval of a majority of the Councilmembers present. A new time limit shall be
established before taking a Council vote to extend the meeting.
8. Council Comments. The purpose of this agenda item is to allow Councilmembers an opportunity
to report on an activity or key issue which either just arose, needs immediate or imminent action, or to
simply report on something in connection with their role as a Councilmember that transpired since the last
Council meeting. It is also an opportunity for Councilmembers to bring up topics for clarification, or to
address other upcoming concerns. Pre scheduled materials Council wishes to share as part of the Council
packet, may also be included on study session agendas under "Council Comments."
Page 14of74
9. City Manager Comments. The purpose of this agenda item is to allow the City Manager the
opportunity to brief Council on an activity or issue which either just arose, needs immediate or imminent
action, or to simply inform Council of items that transpired since the last Council meeting.
10. Forms of Address. Councilmembers and staff have the option of addressing each other on a
first name basis during the study session format meetings.
11. Roll Call. The City Clerk shall conduct a roll call of Councilmembers. (See Chapter 1, CSI
page 17 for procedure to excuse an absence.)
c. Executive Sessions
1. If Council holds an Eexecutive sessions, -it shall be held pursuant to the Open Public Meetings
Act, 42.30 RCW Chapter 12.30. Council may hold an executive session during a regular or special meeting.
Before convening in executive session, the Presiding Officer shall ask for a motion from Council to=
publicly announce the purpose for adjourning into executive session; when the executive session will be
concludedthc approximate length of time for the executive session; and the likelihood of Council taking
action at the close of the executive session and return to open session.
a. At the close of the executive session and upon Council's return to chambers, the Presiding
Officer declares Council out of executive session, and asks for the appropriate motion (i.e. an action
motion or a motion to adjourn).
b. To protect the best interests of the City, Councilmembers shall keep confidential all verbal and
written information provided during executive sessions. Confidentiality also includes information
provided to Councilmembers outside of executive sessions when the information is considered
exempt from disclosure under the Code of Ethics for Municipal Officers (RCW 42.524) and/or the
Public Records Act (RCW 42.565).
2. RCW 42.30.110 explains the purpose for holding an executive session, some of which include:
a. RCW 42.30.110(1)(b). To consider the selection of a site or the acquisition of real estate by lease
or purchase when public knowledge regarding such consideration would cause a likelihood of
increased price (pending land acquisition)_;
b. RCW 42.30.110(1)(g). To evaluate the qualifications of an applicant for public employment or
to review the performance of a public employee. However, subject to RCW 42.30.140(4) (labor
negotiations), discussion by a governing body of salaries, wages, and other conditions of
employment to be generally applied within the agency shall occur in a meeting open to the public,
and when a governing body elects to take final action hiring, setting the salary of an individual
employee or class of employees, or discharging or disciplining an employee, that action shall be
taken in a meeting open to the public [Nftote_ stating that an executive session is to discuss a
"personnel matter" is not sufficient because only certain types of personnel matters are appropriate
for discussion in an executive session.] (review qualifications of a public employee)
c. RCW 42.30.110(1)(h). To evaluate the qualifications of a candidate for appointment to elective
office. However, any interview of such candidate and final action appointing a candidate to elective
office shall be in a meeting open to the public (review qualifications of an elected official),
d. RCW 42.30.110(1)(i). To discuss with legal counsel representing the agency matters relating to
agency enforcement actions, or to discuss with legal counsel_representing the agency litigation or
potential litigation to which the agency, the governing body, or a member acting in an official
capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely
to result in an adverse legal or financial consequence to the agency. For purposes of this subsection
Page 15 of 74
(1)(i), "potential/pending litigation" means matters protected by Rules of Professional Conduct
(RPC) 1.6 or RCW 5.60.060(2)(a) concerning:
(i1) Litigation that has been specifically threatened to which the agency, the governing
body, or a member acting in an official capacity is, or is likely to become, a party;
(2i -i) Litigation that the agency reasonably believes may be commenced by or against the
agency, the governing body, or a member acting in an official capacity; or
(3444) Litigation or legal risks of a proposed action or current practice that the agency has
identified when public discussion of the litigation or legal risks is likely to result in an
adverse legal or financial consequence to the agency.
3. Council may adjourn into executive session even if it is not listed on the meeting agenda. There
is a requirement in RCW 35A.12.1606 that the public be made aware of the preliminary agendas of meetings
in advance of the meeting, but that does not mean that an item that arises after the agenda has been posted
cannot be discussed at the meeting, even in executive session. Since final action on the matter would not
be taken at the executive session, it would not violate any provision in state law to hold an executive session
at a regular Council meeting even if the executive session was not listed on the agenda. [MRSC Index -
General Government -Executive sessions.] Although amending the agenda is not required in order to
adjourn into executive session, it is a good practice for the Mayor to announce at the beginning of the
meeting, that Council will be adjourning into an executive session at the end of the regular meeting.
4. Attendance at Executive Sessions. The City Attorney or Deputy City Attorney shall attend
executive sessions which address litigation or potential litigation. The question of who may attend an
executive session other than the Council, is determined by the City Manager.
2. Special Meetings
ad-. Meetings set at days, times, and places other than Tuesdays at 6:00 p.m. in the Spokane Valley
City Council Chambers shall be deemed "special meetings," such as joint meetings with other jurisdictions
or entities (Board of County Commissioners, Planning Commissioners), and Council workshops or retreats.
b-2. A special meeting may be called by the Mayor or any three members of the Council. (RCW
35A.13.1707, 35A.12.1108). Written notice of the special meeting shall be prepared by the City Clerk. The
notice shall contain information about the meeting, including date, time, place, and business to be transacted
and shall be posted on the City's website and displayed at the main entrance of the meeting location (RCW
42.30.0809). The notice shall be delivered to each member of Council at least 24 hours before the time
specified for the proposed meeting (RCW 35A.12.11010). The noticing regarding such decision to hold a
special meeting (made by the Mayor or any three Councilmembers), shall be handled by the City Clerk's
Office through the City Manager.
c3. The notices provided in this section may be dispensed within the circumstances provided by
RCW 42.30.08011, that is: (a) As to any member who, at or prior to the time the meeting convenes, files
with the City Clerk a written waiver of notice, (b) As to any member who was actually present at the meeting
at the time it convenes, and (c) In the event a special meeting is called to deal with an emergency involving
injury or damage to persons or property or the likelihood of such injury or damage, when time requirements
of such notice would make notice impractical and increase the likelihood of such injury or damage; or as
otherwise provided by law.
4d- Agendas shall be drafted in a form submitted by the City Clerk, approved by the City Manager,
and distributed in a manner similar to agendas for formal and study session meetings. The processes and
rules for agenda content apply to regular formal, study session format, as well as special meetings.
e. Agenda Items: Special meeting agendas may include action and non -action items. It is
the practice of Council to allow time for the public to comment on action items and the "public comment"
Page 16 of 74
should be so noted on the agenda. Once the Special Meeting Agenda has been published and distributed,
the agenda may be amended provided the amended agenda is distributed to Councilmembers and to the
media, and posted on the City's website and at the meeting doorway, at least 24 hours in advance of the
special meeting. Final disposition shall not be taken on any other matter at such meeting, which means that
the governing body may address other matters not identified in the special meeting notice or agenda,
provided 'final disposition' regarding such matters is not taken(RCW 42.30.080(3)12) Council may not
pass a franchise ordinance at a special meeting [RCW 35A.47.040].
3. Emergencv Meetin2s: Emergency Council meetings may be called by the Mayor or any two
Councilmembers, consistent with the provisions of 42.30 RCW. Meeting time, location and notice
requirements do not apply to emergency meetings called for emergency matters as permitted by RCW
42.30.070, 42.30.080, and 42.14.075:
"If, by reason of fire, flood, earthquake, or other emergency, there is a need for expedited action by
a governing body to meet the emergency, the presiding officer of the governing body may provide
for a meeting site other than the regular meeting site and the notice requirement of this chapter shall
be suspended during such emergency." [RCW 42.30.070]
"The notices provided in this section may be dispensed with in the event a special meeting is called
to deal with an emergency involving injury or damage to persons or property or the likelihood of
such injury or damage, when time requirements of such notice would make notice impractical and
increase the likelihood of such injury or damage." [RCW 42.30.080(4)]
"Whenever, due to a natural disaster, an attack or an attack is imminent, it becomes imprudent,
inexpedient or impossible to conduct the affairs of a political subdivision at a regular or usual place
or places, the governing body of the political subdivision may meet at any place within or without
the territorial limits of the political subdivision on the call of the presiding official or any two
members of the governing body. After any emergency relocation, the affairs of political
subdivisions shall be lawfully conducted at such emergency temporary location or locations for
the duration of the emergency." [RCW 42.14.075]
4. Pre -Agenda Meetin2s:
The City Manager, City Clerk, Mayor and Deputy Mayor generally meet at a fixed weekly time to review
the Council agenda of the upcoming meeting, which gives all involved an opportunity to ask questions and
gather any additional materials or research needed for the impending meeting. This meeting also serves as
an opportune time to discuss the Advance Agenda, which is a planning document to aid in scheduling items
on future Council agendas. (see also internal committees)
5. Cancellation of Meetings:
State law does not require any specific procedure for canceling an upcoming meeting, however, notice of
the cancellation to the public, Councilmembers, and staff should be given by the Clerk in a similar manner
that notice is given for a special meeting. The decision to cancel a meeting will be made by the Agenda
Committee and noted on the Advance Agenda. The noticing of such decision will be handled by the City
Clerk through the City Manager. Upon cancellation of a formal meeting, either the study session
immediately before such meeting or the study session immediately after such meeting, shall include an
opportunity for general public comment.
C. Meeting Rules and Procedures
1. Council Rules of Order
Page 17 of 74
The City Clerk shall serve as the official parliamentarian for all Council meetings, and shall keep a copy of
the most current "Robert's Rules of Order" (RONR) in Council Chambers during Council meetings.
2. Quorum
At all regular and special meetings of the Council, a majority of the Councilmembers who hold office shall
constitute a quorum for the transaction of business. A lesser number may adjourn from time to time,
provided that written notice of said adjournment is posted on the exterior Council Chamber doors pursuant
to RCW 42.30.09013. Council meetings adjourned under the previous provision shall be considered regular
meetings for all purposes. (RCW 35A.13.17014, 35A.12.120'5)
3. Seating Arrangement
Councilmembers shall occupy the respective seats in the Council Chamber assigned to them by the Mayor.
4. Attendance
4-a. Unexcused Absences: A Councilmember's responsibility to attend Council meetings should not
be taken lightly, nor should a decision to remove a Councilmember for missing meetings. Pursuant to RCW
35A.12.06016 "a council position shall become vacant if the councilmember fails to attend three
consecutive regular meetings of the council without being excused by the council." As soon as possible
after two consecutive unexcused absences, and prior to a third consecutive unexcused absence, the absent
Councilmember must request a leave of absence if they desire to remain on the Council. At a third
consecutive meeting where a Councilmember is not excused and there has been no request for a leave of
absence, the absent Councilmember's office shall be forfeited effective immediately.
21r. Excused Absences: Members of Council may be excused from meetings with prior notification
to the Mayor, City Clerk, or City Manager prior to the meeting, and by stating the reason for the inability
to attend. Acceptable excuses for missing meetings may include death of a family member, family or
personal illness, inclement weather, accident, scheduled vacations, family or personal emergency, or
unusual or unforeseen circumstances. Following or prior to roll call, the Presiding Officer shall inform the
Council of the member's absence, and inquire if there is a motion to excuse the member. The motion shall
be nondebatable. Upon passage of such motion by a majority of members present, the absent member shall
be considered excused and the City Clerk shall make an appropriate notation in the minutes.
4c- Leave of Absence:
1a. A Councilmember whose serious health or physical condition would prevent them from
performing the duties of Councilmember may ask to be placed on a leave of absence under the
following conditions:
a) Such serious health or physical condition must be certified in writing by a medical
physician.
b) The request for a leave of absence shall be in writing, and hand -delivered or mailed
to the Mayor, City Clerk, or City Manager at least one week prior to the date when
such leave would commence.
c) The request for a leave of absence must state the anticipated date the
Councilmember will resume their duties.
d) By majority vote of the whole Council, a leave of absence shall be granted as
follows:
1) The absence shall not exceed 90 days from the date the motion is passed by
Council
2) The absent Councilmember shall retain pay and medical benefits during the
leave of absence
3) At the end of the 90 -day leave of absence, the absent Councilmember shall
either:
Page 18of74
a) Return to normal Council duties commencing with the first Tuesday
following the end of the 90 -day leave; or
b) be subject to RCW 35A.12.060 concerning three consecutive absences,
beginning with the first Tuesday following the end of the 90 -day leave.
bd. A leave of absence may only be granted twice during a Councilmember's four-year term, with
no less than six months between each request. Upon approval of a leave of absence, the absent
Councilmember shall not be replaced with a pro -tem Councilmember during the absence.
5. Respect and Decorum
It is the duty of the Mayor and each Councilmember to maintain dignity and respect for their offices, City
staff and the public. While the Council is in session, Councilmembers shall preserve order and decorum
and a Councilmember shall neither by conversation or otherwise, delay or interrupt the proceedings of the
Council, nor disrupt or disparage any Councilmember while speaking. Councilmembers and the public shall
comply with the directives of the Presiding Officer. Any Councilmember making disruptive, disparaging
or impertinent remarks, or unreasonably disturbing the business of the Council shall be asked to cease such
disruption. Any other person attending a Council meeting who disrupts the meeting in such a fashion that
the Council is impaired in its ability to attend to the business of the City, may be asked to leave, or be
removed from the meeting. At any time during any Council meeting, any Councilmember may object to
personal affront or other inappropriate comments, by calling for a "point of order." After the
Councilmember is recognized by the Presiding Officer and the Councilmember explains their point
concerning respect and decorum, or lack thereof, the Presiding Officer shall rule on the remark. If the
person making the remark is a Councilmember, the Presiding Officer may ask the Councilmember to cease.
If the person making the remark is a member of the public, the Presiding Officer shall determine if the
remark is actually disruptive, and whether the remark has impaired the ability of the Council to attend to
the business of the City. If so, the Presiding Officer shall seek the removal of that person from the meeting.
Continued disruptions may result in a recess or adjournment as set forth in #9 below.
6. Dissents and Protests
Any Councilmember shall have the right to express dissent from or protest verbally or in writing, against
any motion, ordinance or resolution of the Council and have the reason therefore entered or retained in the
minutes.
7. Councilmember Meeting Participation by Telephone/Video Conference
Telephone/video conference participation by Councilmembers may be allowed provided that a quorum of
Councilmembers shall be physically present for the Council meeting in question, and provided technical
availability and compatibility of electronic equipment enables the conferencing Councilmember(s) to hear
the proceedings, be heard by those present, and participate in Council discussion. More than one
Councilmember may request participation via telephone for the same meeting, provided that those
Councilmembers would be able to be reached at the same phone number, as the Council Chamber's current
system can only accommodate the use of one telephone number per meeting.
a. Requests to use telephone/video conference participation shall be approved by the Council by
motion. Such participating Councilmember(s) shall be present and counted. So as not to disrupt the
Council meeting, adequate notice shall be given to allow appropriate setup in time for the beginning
of the meeting.
b. Telephone/video conference participation for voting purposes shall be allowed for public
hearings or any quasi-judicial proceedings, and the requesting Councilmember(s) shall declare that
(s)he has reviewed the associated material (if any) provided for those hearings and/or proceedings
prior to the time the vote will be taken by Council.
8. Internet Use
Use of the City's network systems implies Council is aware of and understands that the system is provided
to assist in the performance of their roles as Councilmembers, and as such, Councilmembers are obligated
Page 19 of 74
to use, conserve and protect electronic information and information technology resources and to preserve
and enhance the integrity of those resources which belong to the citizens of Spokane Valley.
a. As noted on page 8, Councilmembers shall avoid accessing any electronic message during
Council meetings. Accessing such communication could be construed as receiving public comment without
the benefit of having the citizen in person to address their concerns. Likewise, Councilmembers shall avoid
browsing the Internet of non -City business during Council meetings in order that Council's full attention
can be given to the topic at hand.
b. Information technology resources are provided for the purpose of conducting official City
business. The use of any of the City's information technology resources for campaign or political use is
prohibited, unless it such use has been determined by the City Attorney, Washington State Attorney
General, or Washington Public Disclosure Commission, that such use is not a violation of RCW
42.17A.555'7 by the City Attorney, Washington State Attorney General, or Washington Public Disclosure
Commission, or i as otherwise authorized by law, is absolutely prohibited.
c. Confidential material shall not be sent via e-mail.
d. All letters, memoranda, and interactive computer communication (e-mail) involving
Councilmembers, the subject of which relates to the conduct of government or the performance of any
governmental function, with specific exceptions stated in the Public Records Act (RCW 42.56) are public
records. Copies of such letters, memoranda and interactive computer communication shall not be provided
to the public or news media without filing a public record request with the City Clerk. With this in mind,
texting concerning City business is strongly discouraged.
e. E-mail communications that are intended to be distributed among all Councilmembers, whether
concurrently or serially, shall be considered in light of the Open Public Meetings Act. If the intended
purpose of an e-mail is to have a discussion that should be held at an open meeting, the electronic discussion
should not occur, and Council discussion should wait until everyone has had ample opportunity to view the
message before including such topic(s) on an upcoming agenda.
9. Adjournment Due to Emergency or Disruption
In the event of an emergency such as a fire or other natural or catastrophic disaster, threatened violence, or
inability to regain or retain good order, the Presiding Officer shall forthwith declare a recess, adjourn, or
continue the meeting, and the City Council as well as everyone in the room shall immediately leave the
meeting room. The Presiding Officer may reconvene the meeting when it has been determined by the
appropriate safety officials that it is safe to do so.
10. Permission Required to Address the Council
Persons other than Councilmembers and staff shall be permitted to address the Council upon recognition
and/or introduction by the Presiding Officer or City Manager.
11. Approaching the Dais by Members of the Public
Once a Council meeting has been called to order, members of the public are prohibited from stepping
between the speaker's podium and the dais, or stepping behind any part of the dais or stepping behind those
sections adjacent to the dais which are occupied by staff. Citizens are also prohibited from
distributing/placing materials on the dais, including video recording, still photography, tape recording, and
other written handouts. If citizens wish Council to receive materials, those materials should be handed to
the City Clerk prior to the meeting or during the public comment section of the agenda; and the Clerk will
distribute the materials to members of Council. Council reserves the right to invite anyone forward to the
podium to be addressed by Council.
12. Out of Order Requests
Occasionally a member of the public may wish to speak on an agenda item but cannot remain until the item
is reached on the agenda. During "Open Comments From the Public," such person may request permission
to speak by explaining the circumstances. The Presiding Officer in his/her sole discretion shall rule on
Page 20 of 74
whether to allow ng er disa"owing the out of order request. Alternatively, the member of the public could
also discuss their request with the Mayor prior to the meeting.
13. Photographs, Motion Pictures or Videos Requiring Artificial Illumination — Prior Permission
Required
No overhead projection, photographs, motion pictures, or videos that require the use of floodlights, or
similar artificial illumination shall be used by the public at City Council meetings without the prior consent
of the Presiding Officer or the City Manager.
14. Placing Items on an Agenda:
a. Routine Council Business: Through the normal course of business, Council may move items
forward to a future agenda by consensus, taking into account staff's work schedules as noted by the City
Manager, unless the Council wants to discuss the item prior to staff's involvement.
ba- New Item Council Business: At the appropriate time during a Council meeting (such as Council
Comments, or Advance Agenda), a Councilmember may request to have items placed on a future agenda.
Each request shall be treated separately. The City Manager is most familiar with staff's workload and shall
determine when the item can be prepared and brought forward to Council, unless the Council wants to
discuss the item prior to staff's involvement. The following process shall be used to propose an item for a
future Council meeting:
1) A Councilmember may propose an item and give a brief explanatory background of the issue
and its importance to the City.
2) Councilmembers may ask clarifying questions but should not engage in debate.
3) The item shall be considered at the next meeting of the Agenda Committee taking into account
legal or other appropriate scheduling issues as determined by the City Manager or legal issues
as determined by the City Attorney, unless Council wants to discuss the item prior to staff's
involvement.
4) The Agenda Committee may place the item on a future agenda or as a pending item; or
5) The Agenda Committee may determine not to place the item on a future agenda or as a pending
item, in which case and the Mayor or Deputy Mayor shall notify the proposing Councilmember
who then has the option of bringing the issue up again during the advance agenda portion of a
meeting for further discussion. At that time by a show of hands„ a consensus of fourtlee or
more Councilmembers may move the item forward to a future agenda.
elr. Staff: except for routine items such as those found on most Consent Agendas, requests for items
to come before Council shall be routed through the City Manager or come directly from the City Manager
as part of the normal course of business.
15. Motions and Discussion
a. Order of Procedure:
1. Member of Council makes a motion by stating: "I move .. ."
After tThe motion is seconded-
Staff makes their presentation-
Mayor asks Council if there are any questions for staff,
Once all questions have been addressed, the staff member steps away from the podium
to allow for the public comment opportunity.
2. The Mayor invites public comments. Public comments should be limited to one comment per
person per topic and limited to three minutes. The Mayor reminds the public this is time for
comments and not discussion; and if the public has questions, those questions shall be addressed
by staff at another time outside the meeting.
Page 21 of 74
3. The Mayor opens the floor to Council for discussion _The maker of the motion normally begins
the discussion. The discussion must have bearing on whether the pending motion should be
adopted (RONR §43); and can be prefaced by a few words of explanation, but must not become
a speech (RONR §4). All Council remarks should be addressed through the Mayor.
4. When discussion has ended, the Mayor re -states the motion or asks the Clerk to re -state the
motion. Once the motion is re -stated, the Mayor calls for the vote, which is normally taken by
voice. The Mayor or the Clerk then states whether the motion passed or failed.
b. In General:
1. Except in rare circumstances, Council motions shall be in the form of an affirmative motion.
Affirmative motions are preferred to prevent "approval by default" of a failed negative motion.
2. Agenda items scheduled for Council action shall require a motion by a Councilmember before
discussion unless by majority vote the Council suspends the requirement. If a motion fails, the
agenda item shall be considered concluded. However, said item could be reconsidered if done
during the same meeting, or through Council majority vote could be brought back at a later meeting
to "rescind an action," or to "amend something previously adopted." (Mayoral appointments
excepted. See Committees for further discussion.)
3. Councilmembers should direct questions to the City Manager or the designated presenter.
4. Main motions are made when no other motion is pending (see chart below). They are debatable
and subject to amendment. Since seconding a motion means "let's discuss it," if there is no second
but discussion ensues, the matter of having a second to proceed is moot and the motion can proceed.
However, if there is no second and no discussion, the motion does not progress. Note that the
motion does not "die for a lack of a second" but it merely does not progress.
5. The maker of a motion can withdraw their motion with the approval of the majority of
Councilmembers (see notes below table below). without the consent of the seconder, and if the
mover modifies the motion, the seconder may withdraw the second. The person making the motion
is entitled to speak first to the motion. A maker of the motion may vote against the motion but
cannot speak against their own motion.
6. No one should be permitted to speak twice to the same issue until everyone else wishing to
speak has spoken. All remarks shall be directed to the Presiding Officer and shall be courteous in
language and deportment (Robert's Rules of Order Newly Revised, Article VII, Section 43,
Decorum in Debate), keeping in mind it is not the Councilmember, but the measure that is the
subject of debate.
7. When an amended motion is on the floor, the vote is taken on whether to adopt the amendment.
If adopted, the next vote is on the fully amended motion.
8. Motions should be reserved for items marked on the agenda for action, so as to avoid any
surprises for Council, staff and the public.
Page 22 of 74
Parliamentary Procedure at a Glance
Roberts
Rules of
Order §
IF YOU
WANT TO
YOU SAY
INTERRUPT
NEED
2'
Can be
Debated
Can be
Amended
VOTE
11
Postpone
indefinitely (the
purpose is to
prevent action
or kill an issue.)
I move to postpone ...
. (an affirmative vote
can be reconsidered; a
negative vote cannot.)
indefinitely
No
Yes
Yes
No
Majority
12
Modify wording
of motion
I move to amend the
motion by .. .
No
Yes
Yes
Yes**
Majority
14
Postpone to a
certain time
Ex: I move to postpone
the motion to the next
Council meeting.
No
Yes
Yes
Yes
Majority
16
Close debate
I move the previous
question, or I call for
the question ***
No
Yes
No
No
Majority*
17
To Table a
motion
I move to lay on the
table, the motion to
No
Yes
No
No
Majority
19
Complain about
noise, room
temperatures etc
Point of Privilege
Yes
Yes
Yes
Yes
Chair
decision
20
Take break
I move to recess for ..
No
Yes
No
Yes
Majority
21
Adjourn
meeting
I move to adjourn
No
Yes
No
No
Majority
23
Object to
procedure or
personal affront
Point of Order
Yes
No
No
No
Chair
decision
25
Suspend rules
I move to suspend the
rules and .. .
No
Yes
No
No
Majority*
34
Take matter
from table
I move to take from
the table the motion to
No
Yes
No
No
Majority
35
Reconsider
something
already
disposed of
I move we reconsider
action on .. .
No
Yes
Yes
Yes
Majority
It should be noted that the purpose of tabling a motion is not to simply postpone an issue or a vote. If the intended
purpose is to postpone, then the motion to postpone should be used. If more information is needed or desired in order
to make the most informed vote possible, then an option would be for the maker of the motion to simply withdraw the
motion. The consent of the seconder is not needed to withdraw a motion, however, withdrawal of a motion should be
done with the approval of a majority of Councilmembers present [Mayor, I request permission to withdraw my motion.
The Mayor asks if there is any objection, and if none, the motion is withdrawn. If there is objection, the Mayor will call
for a voted While a motion is still on the table, no other motion on the same subject is in order. The motion to table
enables the assembly to lay the pending question aside temporarily when something else of immediate urgency has
arisen. The motion to "Lay on the Table" is out of order if the evident intent is to kill or avoid dealing with a measure.
(Robert's Rules of Order Newly Revised, 10 Edition)
*(Robert's Rules of Order Newly Revised states 2/3 vote required. Council direction is to base vote on majority except
on matters where 2/3 (or majority plus one) is required by state statute.
* * If the main motion to amend can be amended.
* * *Call for the Question: if it is felt that debate on a motion on the floor has continued longer than warranted, a member
of Council may "call the question." The "call for the question" is a motion to end debate and vote immediately. If this
"call for the question" motion is passed by a majority vote, then the vote must be taken on the original debated motion
on the floor.
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16. Voting
The votes during all meetings of the Council shall be transacted as follows:
a. The Presiding Officer shall first call for a vote from those in favor of the motion, followed by a
call for those opposed to the motion, and afterwards shall state whether the motion passed or failed.
Unless otherwise provided by statute, ordinance, or resolution, all votes shall be taken by voice or
a show of hands. At the request of any Councilmember or the City Clerk, a roll call vote shall be
taken by the City Clerk. The order of the roll call vote shall be determined by the City Clerk.
b. Unless otherwise provided by statute, ordinance, or resolution, in case of a tie vote on a motion,
the motion shall be considered lost.
c. Every member who was present when the question was called, shall give his/her vote. If any
Councilmember refuses to vote "aye" or "nay," their vote shall be counted as a "nay" vote unless
the Councilmember has abstained or recused themself due to actual or perceived appearance of a
conflict of interest, which shall be so stated prior to the vote at hand.
d. The passage of any ordinance, grant or revocation of franchise or license, and any resolution
for the payment of money, any approval of warrants, and any resolution for the removal of the City
Manager shall require the affirmative vote of at least a majority of the whole membership of the
Council (RCW 35A.12.12018). Except as provided in "e" below, all other motions or resolutions
shall require an affirmative vote of at least a majority of the quorum present.
e. Majority Plus One: The passage of any public emergency ordinance (an ordinance that takes
effect immediately), expenditures for any calamity, violence of nature, riot, insurrection, or war;
and provisions for a lesser emergency, such as a budget amendment (RCW 35A.33.09019), shall
require the affirmative vote of at least a majority plus one of the whole membership of the Council.
(RCW 35A.13.19020)
17. Recusal From Discussion and Consideration.
Situations may arise when a Councilmember should consider whether to recuse themselves from the
consideration and decision-making on a particular item. These situations can arise in various ways,
including having an interest in a contract being considered by the City, or when a Councilmember has a
bias in some fashion regarding an issue before the Council. For additional discussion and explanation,
please see Appendix C — Spokane Valley Councilmembers' Statement of Ethics. The overarching goal of
the conflict of interest laws is to prevent municipal officers from engaging in self-dealing. Seattle v. State,
100 Wn.2d 232, 246 (1983). [Self-dealing is defined as a situation in which a fiduciary acts in his own best
interest in a transaction rather than in the best interest of his clients. A fiduciary is legally obligated to act
in the best interest of his clients.} {A fiduciary is a person to whom property or power is entrusted for the
benefit of another.]
a. Prohibited acts. There are some conflicts which cannot be waived, and some actions in which
Councilmembers shall not engage. RCW 42.23.070 prohibits municipal officers from:
(1) Using "his or her position to secure special privileges or exemptions for himself, herself, or
others."
(2) Directly or indirectly giving or receiving or agreeing to receive "any compensation, gift, reward,
or gratuity from a source except the employing municipality, for a matter connected with or related
to the officer's services as such an officer unless otherwise provided for by law."
(3) Accepting employment or engaging in business or professional activity that "the officer might
reasonably expect would require or induce him or her by reason of his or her official position to
disclose confidential information acquired by reason of his or her official position."
(4) Disclosing confidential information "gained by reason of the officer's position, nor may the
officer otherwise use such information for his or her personal gain or benefit."
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b. Conflict of interest contracts. In contractual matters, Councilmembers are required to avoid directly
benefitting from contracts entered into by the City. When a Councilmember is aware that they may benefit
from such a contractual relationship, they are required to recuse themselves. Other situations may arise
where a Councilmember may indirectly benefit. In these circumstances, the determination of whether a
conflict of interest exists such that they should recuse themselves will have to be made by that
Councilmember based on facts and circumstances known at the time.
c. Bias for or against a proposed action. There will be situations for each Councilmember where, based
upon their current or prior work or personal relationships, that Councilmember may not be able to
participate in a discussion and decision on a given issue because they likely can't be objective. In such an
event, the Councilmember must give due consideration to their potential to be predisposed, and whether
they believe they can objectively consider and decide on the issue. If the answer is yes, then the
Councilmember may proceed. If this self-analysis is difficult as to whether the Councilmember can be
objective, but the determination is that they can, the Councilmember should strongly consider disclosing
the nature of the potential bias to the Council, and then announce whether they believe they can or cannot
proceed. If the Councilmember does not believe they can be reasonably objective, they should recuse
themselves from the discussion and consideration. The purpose for recusal under such circumstances is
that the Council wants the public to have the utmost confidence that decisions are made objectively, and
that all citizens and businesses will be treated equally and fairly.
d. Process and Disclosure: When a Councilmember determines recusal is appropriate, or when it is
required by law, the Councilmember shall announce that they need to recuse themselves, explain the factual
circumstances, then step off the dais and out of the Council chambers. A staff member will retrieve the
Councilmember once that issue is finished being discussed. The determination of whether to recuse oneself
from an issue, and then formally recusing, shall occur before any discussion has taken place on that issue
to ensure that Councilmember does not participate in the matter in any fashion.
e. The following is an example of appropriate language where recusal is warranted:
Following careful analysis and consideration, I think it is appropriate for me to recuse myself from any
discussion and decision on this matter. I have known the owners of * business for * years, am friends
with them, and believe it would be most appropriate for me not to participate in this matter. As such, I
will recuse myself and step out of the room.
OR
Following careful analysis and consideration, I think it is appropriate for me to recuse myself from any
discussion and decision on this matter. I own a business that competes directly with the business at
issue, and believe it would be most appropriate for me not to participate in this matter. As such, I will
recuse myself and step out of the room.
f. The following is an example of appropriate language where the Councilmember determines that
he/she does not need to recuse themselves from the matter:
Following careful analysis and consideration, I think it is appropriate for me to participate in the
discussion and decision on this matter. Although I am somewhat familiar with this matter from my
prior associationfricndship with *, I believe I can be objective and unbiased. As such, I will not recuse
myself, and will participate with the rest of the Council in the discussion and decision.
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18. Ordinances
Except for unusual circumstances or emergencies, ordinances and resolutions shall customarily be prepared,
introduced and proceed in accordance with the "Three Touch Principle." Prior to final passage of all
ordinances or resolutions, such documents shall be designated as drafts.
a. A Councilmember may, in open session, request of the Presiding Officer that the Council
consider enacting an ordinance for a specific purpose. The Presiding Officer then may assign the
proposed ordinance to the administration, a committee, or the Council for consideration. The
committee or administration shall report its findings to the Council. The City Manager may propose
the drafting of ordinances (RCW 35A.1321). Citizens, Boards and Commissions may also propose
consideration of ordinances and resolutions.
b. Sponsorship. When a Councilmember wishes to assume sponsorship of an ordinance or
resolution, once on the agenda, he or she should so announce, make the initial motion and provide
an introduction of the measure.
c. Ordinances shall normally have two separate readings at separate Council meetings. Unless
waived by the City Council at each reading, the title of an ordinance shall be read by the City Clerk
prior to its passage. However, if a Councilmember requests that the entire ordinance or certain
sections be read, such request shall be granted. Printed copies shall be available upon request to
any person attending a Council meeting.
d. The provision requiring two separate readings of an ordinance may be waived at any meeting of
the Council by a majority vote of all members present. (This would require a successful motion to
suspend the rules and pass the ordinance on a first reading.)
e. If a motion to pass an ordinance to a second reading fails, the ordinance shall be considered lost,
unless a subsequent motion directs its revision and resubmission to first reading.
f. Any ordinance repealing any portion of the Spokane Valley Municipal Code shall also repeal the
respective portions of the underlying ordinance(s). Ordinances repealing earlier ordinances shall
not apply to acts, incidents, transactions or decisions occurring before such repeal.
g. Council may not pass a franchise ordinance at a special meeting [RCW 35A.47.040Z21.
h. The passage of any ordinance, grant or revocation of franchise or license shall require the
affirmative vote of at least a majority of the whole membership of the Council.
i. The passage of any public emergency ordinance (an ordinance that takes effect immediately),
expenditures for any calamity, violence of nature, riot, insurrection, or war; and provisions for a
lesser emergency, such as a budget amendment (RCW 35A.33.09023), shall require the affirmative
vote of at least a majority plus one of the whole membership of the Council. (RCW 35A.13.19024)
j. Occasionally, an ordinance will be on an agenda the same night as a public hearing on the same
topic, such as a public hearing on a budget, amended budget, proposed tax, or moratorium, and an
ordinance approving that item. When that occurs, after the public hearing has been closed and
Council moves to the ordinance action item, public comment shall not be taken on the ordinance
since it was just taken as part of the public hearing process. Public comment will also not be taken
during the ordinance's second reading at a subsequent Council meeting.l-
19. Resolutions
A resolution may be approved on the same day it is introduced. While it is not necessary to have the title
of a resolution read aloud, Council may invoke the two reading procedures described above to facilitate
public understanding and/or comment on the resolution. If Council invokes the two reading procedures, a
Councilmember may request that the entire resolution or certain sections be read, and such request shall be
granted and the City Clerk shall read as requested. Printed copies shall be made available upon request to
any person attending a Council meeting.
1 In order to keep the public hearing "pure" there will be no comment on the associated ordinance, and the presiding
officer will remind the public at the time of the hearing, and at the second reading, that there will be no public comment
since the ordinance is connected with a public hearing.
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a. The passage of any resolution for the payment of money, any approval of warrants, and any
resolution for the removal of the City Manager shall require the affirmative vote of at least a
majority of the whole membership of the Council.
b. Occasionally, a resolution will be on an agenda the same night as a public hearing on the same
topic, such as a public hearing on an amended Transportation Improvement Program, and a
Resolution approving that amendment. When that occurs, after the public hearing has been closed
and Council moves to the resolution action item, public comment shall not be taken on the
resolution since it was just taken as part of the public hearing process.
20. Community Recognition Program:
a. In an effort to acknowledge outstanding citizens, businesses and organizations who have made a
significant contribution, or have had or continue to have, a positive impact on the citizens of our community,
the Council has implemented a Community Recognition Program.
b. Eligibility: Must be a citizen/resident or an owner/operator of a business within Spokane Valley City
limits. City of Spokane Valley elected officials, staff members and their relatives are not eligible for
nomination, however, they may submit nominations. There is no limit to the number of nominations one
may submit.
c. Selection: will be made by the Mayor with confirmation by the Council. If selected, recognition will
take place at a City Council meeting and depending upon the nature of the nomination, the honoree will be
presented with a proclamation, certificate of appreciation, and/or a key to the City.
d. Process: Nominations shall be submitted on a Community Recognition Form, addressed to the City Clerk,
and may be made at any time.
e. Selection of these recipient(s) will typically be held during a formal format Council meeting, under the
Agenda Item of Introduction of Special Guests and Presentations.
21. Proclamations:
a. Ceremonial proclamations not associated with the Community Recognition Program.
1. These proclamations are not statements of policy but are a means by which the City can recognize
an event, group or individual. As part of the ceremonial duties of the Mayor, the Mayor is charged with
approval of proclamations at his/her discretion; and reserves the right to decline any proclamation request
as well as the right to make exceptions to these guidelines and procedures. Individual Councilmembers
will not issue proclamations, and requests for a proclamation should be directed to the Mayor or the City
Clerk.
2. Proclamations will be considered for approval which will proclaim certain events or causes when
such proclamation positively impacts the community and conveys an affirmative message to Spokane
Valley residents. Proclamations will not be considered which are potentially controversial, political or
religious in nature unless approved by the majority of Councilmembers.
3. Proclamations can be issued at the discretion of the Mayor, and may be for organizations,
individuals, or businesses within or outside Spokane Valley's jurisdiction.
b. Procedure for proclamations to be read at a Council Meeting:
1. The person making the request need not be a Spokane Valley resident
2. Requests should be made at least four weeks in advance of the scheduled Council meeting
3. The person asking for the proclamation should agree to be in attendance or have someone attend
in their stead
4. The City Clerk will inform the requestor whether the proclamation request is approved
5. The person making the request shall draft the proclamation and send it to the City Clerk once
approval is given
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6. The City retains the right to modify and/or edit the proposed proclamation as it sees fit
7. It is the Council's preference to have proclamations read at formal meetings, which are generally
held the 2111 and 411 Tuesdays; however, proclamations may be read at Study Sessions due to scheduling
conflicts.
c. For those instances where proclamations are requested for events other than to be read at an open Council
meeting, the same procedure as above shall be followed, but instead of having someone at a Council
meeting to officially receive the proclamation, the City Clerk will mail the proclamation to the requestor,
or it can be hand -carried by the Councilmember attending the event to read the proclamation.
d. Reading of these proclamations will typically take place at a formal format Council meeting, immediately
after the Mayor's report, or could take place as the first agenda item on a Study Session.
220. Taxes: Increasing or Imposing New Taxes
The Council strongly believes in fiscal restraint, and that increasing the tax burden on its property
owners and citizens by increasing or imposing new taxes should be avoided except as a last resort.
In addition to complying with all applicable statutory requirements, increasing or imposing new
taxes should only be done as follows:
a. As requested by the City Council, the City Manager in consultation with the Finance
Director, shall notify the City Clerk of Council's desire for a proposed ordinance, and ask the City
Attorney to prepare a draft ordinance.
b. Within 14 days following notice to the City Clerk, the City Clerk shall publish a notice
of public hearing once a week for two consecutive weeks in the official newspaper of the City,
stating
1) the date, time and place of Council's public hearing
2) the purpose of the hearing: that a tax increase or new tax has been proposed
3) that a copy of the proposed draft ordinance shall be furnished to any City taxpayer
who requests it; and
4) that any City taxpayer may appear and provide verbal or written comment for or
against the proposed draft ordinance.
c. Preceding such public hearing, staff will provide an administrative report to Council
describing the financial deficit and need for the increased or new tax; and if Council concurs and
after the public hearing, the proposed draft ordinance shall proceed as follows:
1) Proceed with a first reading of the proposed draft ordinance (same or different
meeting as the public hearing)
2) Second reading of the proposed draft ordinance at a subsequent meeting.
d. Approval of increasing or imposing new taxes requires an affirmative vote of a majority
plus one of the whole Council.
231. Hearings: [note: See Appendix A for quasi-judicial hearings]
a.4. Purpose
1. Held to obtain public input on legislative decisions on matters of policy
213, Are required by state law in such matters as comprehensive plan use plans, or annual budget
3s. Do not involve legal rights of specific private parties in a contested setting
4d. Affect a wide range of citizens or perhaps the entire jurisdiction
5e. Decisions reached as a result of these hearings are not second-guessed by the courts, and if
challenged, are reviewed only to determine if they are constitutional or violate state law
b-2. Process
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le. State statutes do not specify how public hearings should be conducted. Because legislative
hearings are generally informal, the main concern is to provide an opportunity for all attending
members of the public to speak if they se -desire. Individual comments shall be limited to a specific
amount of time as determined by the Presiding OfficerTime limits should be placed on individual
comments if many people are intending to speak, and the public should be advised that comments
must relate to the matter at hand. The "ground rules" for the conduct of the hearing may be stated
by the Presiding Officer at the beginning of the hearing:
a. 4—All public comments shall be made from the speaker's podium, shall be directed to the
Mayor and Council, and any individual making comments shall first give their name and city
of residence. Speakers may be asked to spell their last nameThis is required because an official
recorded transcript of the public hearing is being made.
b.-2= No comments shall be made from any other location, and anyone making "out of order"
comments shall be subject to removal from the meeting.
c. 3. _Unless otherwise determined by the Presiding Officer, all public comments by the
publie shall be limited to three minutes per speaker and members of the public are not permitted
to give any of their own speaking time to other members of the public. This time is an
opportunity to hear from various members of the public in a limited public forum, and not an
opportunity for extended comments or dialogue.
d.4—_At the discretion of the Presiding Officer, members of the public shall only speak once
per issue.
e 5. _There shall be no demonstrations, applause or other audience participation, before,
during or at the conclusion of anyone's presentation. Such expressions are disruptive and take
time away from the speakers.
f. 6. _Unless read and/or handed in by the individual speaker during the public hearing,
previously received written public comments shall be read by the City Clerk at the pleasure of
the Mayor. In the interest of time, the Mayor may limit the reading of such comments; to the
Clerk reading who the letter or written material is from, and if easily discernible, whether that
person is for or against the issue at hand. All written comments become an official part of the
record.
g7These rules are intended to promote an orderly system of holding a public hearing, to
give persons an opportunity to be heard, and to ensure that individuals are not embarrassed by
exercising their right of free speech.
2h. The Presiding Officer declares that the public hearing on the topic at hand is open, notes the
time for such opening, and asks staff to make their presentation.
3e. After staff presentations, the Presiding Officer calls for public comments.
44. The Presiding Officer asks if any members of Council have questions of any of the speakers or
staff. If any Councilmember has questions, the appropriate individual shall be recalled to the
podium.
5e. The Presiding Officer declares the public hearing closed and notes the time for such closing.
2324. Reconsideration
1. The purpose of reconsidering a vote is to permit change or correction of an erroneous action, or to take
into account added information or a changed situation that has developed since the taking of the vote. Any
action of the Council, including final action on applications for legislative changes in land use status, shall
be subject to a motion to reconsider except:
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a. 4—any action previously reconsidered;
b. 2. motions to adjourn or motions to suspend the rules;
c. 3. an affirmative vote to lay an item on, or take an item from, the table;
d. 4. a previously passed motion to suspend the rules; or
e. 5. a vote electing to office one who is present and does not decline.
2. Such motion for reconsideration:
a. 4—shall be reconsidered during the same Council meeting;
b. 2. shall be called up when no business is pending (no action is pending);
c. cif action is pending, the Mayor asks the Clerk to note that the motion to reconsider
has been made and shall be taken up when a member calls the motion to reconsider the
vote when no other business (action) is pending;
d. 4 -shall be made by a member who voted on the prevailing side on the original motion.
This means a reconsideration can be moved only by one who voted aye if the motion
involved was adopted, or no if the motion was lost. It is permissible for a Councilmember
who cannot make such a motion, but believes there are valid reasons for one, to try to
persuade someone who voted on the prevailing side, to make such a motion.
e. 5. a member who makes this motion should state that he or she voted on the
prevailing side;
f. 6. needs a second, and can be seconded by any member;
g. 7. is debatable if the type of motion it reconsiders is debatable; and
h. 8. is not amendable and requires a majority vote to adopt.
3. Step 1: A member of Council who voted on the prevailing side makes the motion, such as "I move
to reconsider the vote on the resolution relating to holidays. I voted for [or against] the resolution." This
motion needs a second, which can be seconded by any Councilmember.
4. Step 2: If the motion for reconsideration is adopted, the original motion is then placed before
Council as if that motion had not been voted on previously; and Council again takes that motion under
discussion, followed by a new vote.
5. Any motion for reconsideration of a matter which was the subject of a required public hearing or which
is a quasi-judicial matter, may not be discussed or acted upon unless and until the parties or their attorneys
and the persons testifying have been given at least five days advance notice of such discussion and/or action.
23-5. Council Materials
a. Council Material
Councilmembers and staff should read the agenda material and ask clarifying questions of the City
Manager or other appropriate staff prior to the Council meeting when possible. Council recognizes
there are times when Councilmembers may wish to bring additional documentation to a meeting
on a specific subject, whether that subject is on the agenda or not, in order to share with Council
and staff. When possible, the materials should be distributed to Councilmembers and staff prior to
the Council meeting, or if distributed during a meeting, Councilmembers should indicate they
would like the materials considered are for a future meetingreading, since except in an emergency,
Councilmembers would normally not take time at the dais to read material just received. Pre -
scheduled materials Council wishes to share as part of the Council packet could also be included
on study session agendas under "Council Comments."
b. Council Packets
Councilmembers shall personally pick up their agenda packets from their City desk, unless
otherwise arranged by the Councilmember or further directed by Council. Councilmembers have
the option of accessing their Council packet via the City's website. Unless notified otherwise, the
City Clerk shall prepare a hard copy agenda packet for individual Councilmembers.
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c. Packet Materials
Request for Council Action form (RCA): This is a cover sheet used by staff to introduce an agenda
item. It includes the agenda item title, citing of governing legislation associated with the topic,
previous Council action taken, and background on the topic. Options for Council consideration are
also included, as well as a staff recommended action or motion. The options and recommended
action or motion should be viewed as aids to Council in making a motion or taking action, but
should not be thought of as obligatory, as Council always has the option of making a motion
different from what is included on the form. Generally, by the time an item is ready for a motion,
Council has already read, heard, and/or discussed the item at least three times (such as an
informational item, an administrative report, and lastly as an action item), and the wording of a
motion would not normally be controversial, although it is important to state the motion as a motion,
such as "I move to" or "I move that" or other similar language.
264. "Three Touch Principle"
Decision makers and citizens at all levels of the City should have adequate time to thoroughly
consider the issues prior to final decisions. It is the intent of the Council that the Council and administration
shall abide by the "Three Touch Principle" whenever possible. These procedural guidelines are designed to
avoid "surprises" to the City Council, citizens and administrative personnel. Any request or proposal for
adopting or changing public policy, ordinances, resolutions or City Council directives which require a
decision of the City Council or administration, should "touch" the decision makers three separate times.
This includes verbal or written reports, "information only" agenda items, or any combination thereof. To
facilitate the Council's strategic use of legislative time at its meeting, staff may satisfy the first touch by
issuing an informational memorandum, unless the subject matter is complex in nature. Quasi-judicial
matters and any subject discussed in executive sessions are excluded from application of the "Three Touch
Principle."
It is recognized that unexpected circumstances may arise wherein observance of the "Three Touch
Principle" is impractical. However, when unusual circumstances arise which justify a "first discussion"
decision, the persons requesting the expedited decision should also explain the timing circumstances. This
principle excludes staff reports and other general communications not requiring a Council decision.
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CHAPTER 2
Legislative Process
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A. Election of Officers
Procedures for electing officers are as follows:
1. Biennially, at the first meeting of the new Council, the members thereof shall choose a Presiding
Officer from their number who shall have the title of Mayor. In addition to the powers conferred upon
him/her as Mayor, he/she shall continue to have all the rights, privileges and immunities of a member of
the Council. If a permanent vacancy occurs in the office of Mayor, the members of the Council at their next
regular meeting shall select a Mayor from their number for the unexpired term. Following the election of
the Mayor, -election of a Deputy Mayor shall be conducted in the same manner. The term of the Deputy
Mayor shall run concurrently with that of the Mayor. (RCW 35A.13.03025)
2. The election for Mayor shall be conducted by the City Clerk. The City Clerk shall call for
nominations. Each member of the City Council shall be permitted to nominate one person, and a nomination
shall not require a second. A nominee who wishes to decline the nomination shall so state at that time.
Nominations are then closed. The election for Deputy Mayor shall be conducted by the Mayor, and
nominations shall be made in the manner previously described for the election of the Mayor.
3. Except when there is only one nominee, election shall be by written ballot. Each ballot shall
contain the name of the Councilmember who cast it. Selection of Mayor and of Deputy Mayor shall each
be determined by majority vote of Councilmembers present. The City Clerk shall publicly announce the
results of the election. Thereafter, the City Clerk shall record the individual Councilmember's vote in the
minutes of the meeting.
4. If the first round of votes results in no majority vote of Councilmembers present, the voting
process shall be repeated no more than two more times. During subsequent votes, Councilmembers do not
have to vote the same as they did in the previous vote. If after three attempts, Council is unable to agree on
a Mayor by majority vote of Councilmembers present, the office of Mayor shall be temporarily filled by an
Acting Mayor, which shall be the Councilmember who just previously served as Mayor if that person is
still a member of Council, or if the previous Mayor is no longer a Councilmember, then by the Deputy
Mayor, or if such person prefers not to serve as Mayor or if that person is no longer a member of Council,
the Councilmember with the next highest seniority. The Acting Mayor shall continue in office and exercise
such authority as is described in RCW 35A.1326 until the members of the Council agree on a Mayor, which
shall be determined at the next scheduled Council meeting, at which time the role of Acting Mayor shall
cease and terminate.
5. At the next scheduled Council meeting voting for Mayor shall proceed in the same manner as
the initial first round of voting from the previous Council meeting, but Councilmembers shall only vote on
the Councilmembers who received the highest number of votes. If after three voting attempts, there is still
no majority vote of Councilmembers present, the vote shall be determined by whichever Councilmember
has the most votes at the third voting attempt. If at that time, there is a two-way tie of Councilmembers
receiving the most votes, the tie shall be broken based on the flip of a coin. The City Manager shall flip the
coin. If there are more than two Councilmembers tying with the most votes, that tie shall be determined by
another means of chance to narrow the Councilmembers down to two, at which time the outcome shall be
determined by written ballot.
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B. Filling Council Vacancies:
1. General Process: (Note that public comment shall not be taken during this entire process.) If a vacancy
occurs on the City Council, the Council shall follow the procedures outlined in RCW 35A.13.02027 and
Council's adopted procedure in compliance with RCW 35A.13.020,as well as RCW 42.12.070. The
timeline will vary depending on when the process begins. Pursuant to RCW 35A.13.020, City Council has
90 days from the vacancy to appoint a qualified person to the vacant position. If this timeframe is not met,
the City's authority in this matter would cease and the Spokane County Board of Commissioners would
appoint a qualified person to fill the vacancy. In order to be qualified to run for Spokane Valley City
Council, or hold such position, a person must be [RCW 42.04.02029] a citizen of the United States, 18 years
of age or older, a resident of the City of Spokane Valley for a year or more preceding his or her election, a
registered voter in the City of Spokane Valley at the time of filing the declaration of candidacy and at the
time of filing the declaration of candidacy, if the candidate had ever been convicted of a felony, they must
no longer be under the authority of the Department of Corrections, or currently incarcerated for a felony
cannot be a convicted felon (unless those civil rights have been restored pursuant to Ch. 9.96 RCW).
Pursuant to Per RCW 42.12, remaining members of Council shall appoint a qualified person to fill the
vacancy as an interim position who will serve from the date of appointment until the person elected in the
November odd -numbered year general election takes office, which is the date the election results are
certified, normally around the 26th of November. (See also 35A.12.040) Immediately upon the election
being certified, that just -elected person will take the oath of office, take their position as a member of
Council, and complete the remainder of the unexpired term.
a. Procedure for Filling a Council Vacancy, Timeline/Procedure-Publication: The City Clerk shall
publish the vacancy announcement inviting citizens of the City who are interested and qualified to sit as a
Councilmember, to apply on an application form provided by the City (see Appendix E for application).
Qualifications to sit as a Councilmember are set forth in RCW 35A.13.020, which refers to RCW
35A.12.030: (1) must be a registered voter of the city at the time of filing his or her declaration of candidacy;
(2) has been a resident of the city for a period of at least one year next preceding his or her election.
Additional qualifications include those stated above under #1 General Processncvcr having been convicted
of a felony, and that Councilmembers shall not hold any other office or employment within the Spokane
Valley City government [RCW 35A.12.030]. In order to avoid any real or perceived conflict of interest, no
member of Council's immediate family may be currently employed by the City of Spokane Valley since
employment is considered a contractual matter, and a councilmember would have a prohibited interest in a
contract between a family member who is an employee of the city, and the city. (See Appendix EA
Definitions for description of immediate family.) If possible, the vacancy announcement shall be published
for three consecutive weeks.
b. The City Clerk shall establish the deadline to receive applications, for example, no later than
4:00 p.m. on a certain date.
c. As per RCW 42.30.110(1)(h), set a special meeting with an executive session beginning at 5:00
p.m. Council shall meet and adjourn to executive session to review and discuss all of the applications. After
the review and discussion, Council shall return to Council Chambers and the Special Meeting shall be
adjourned.
d. Hold a regular 6:00 p.m. meeting, same evening as above special meeting. Pursuant toef RCW
42.30.110(1)(h), Council shall meet in open session and part of this agenda shall include selection of
applicants to interview. Selection shall be by nomination and second. A vote shall be taken and candidates
receiving a majority vote of those councilmembers present, three or more votes,. shall be interviewed.
Immediately after this Council meeting or as soon as practicable, the Clerk shall send a list of potential
questions to all those to be interviewed.
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e. Schedule the conducting of the interviews for an upcoming a regular 6:00 p.m. Council meeting
to conduct the interviews. Pursuant toef RCW 42.30.110(1)(h), the interviews shall be conducted during
an open Council meeting. Each interview shall be a maximum of 30 minutes.
f. Schedule a special 5:00 p.m. meeting with an executive session. Pursuant toef RCW
42.30.110(1)(h), Council shall meet and adjourn to executive session (closed session) to discuss applicants.
After the discussion, the Special Meeting shall be adjourned as usual.
g. Hold a regular 6:00 p.m. meeting, same evening as "f" above special meeting. Pursuant toef
RCW 42.30.110(1)(h), Council shall meet in open session; and the last action item of that agenda will
include a vote to fill the vacancy. Upon selection of the new Councilmember, that person shall be sworn in
by the City Clerk, and take their seat at the dais.
2. Nomination Options for Conducting Interviews:
a. After holding an executive session to review applications, during a subsequent open session, any
Councilmember may
1) nominate an applicant to be interviewed
2) the nomination must be seconded
3) Councilmembers may make more than one nomination, but only one at a time
4) the Mayor shall ask if there are further nominations
5) if no further nominations, the Mayor shall close the nominations
6) votes shall be taken on each applicant in the order of nomination
7) votes shall be by raised hand
8) applicants receiving a majority three or more of votes of those Councilmembers present,
shall be interviewed
9) once all voting has taken place, the City Clerk shall summarize which applicants shall be
interviewed based on the voting outcome
10) as soon as possible after the Council meeting, the City Clerk shall notify each applicant to
inform them if they will or will not be interviewed; notify those to be interviewed of the
date and time for their interview, and send each person to be interviewed the list of possible
interview questions;
or
11)10) Instead of the above nomination process, after holding an executive session to
review applications, Council may choose to interview all applicants.-
42-}11 the length of the interview shall be determined based upon the number of
applicants
13)12) interviews shall be done in last -name alphabetical order
44}13) the City Clerk shall notify all applicants of the date, time and procedure for their
interview
15)14) to keep the process as fair as possible, on the date of the interview, applicants not
yet interviewed shall be asked to wait in a waiting area outside the Council Chambers and
away from viewing or hearing the meeting's proceedings.
OR
b. If during open session, Council has nominated only one person to interview, or in the case of
more than one vacancy, one person per vacancy, Council may forego the interview process and
move to make the appropriate appointment.
3. Interview Questions/Process:
a. During the interview, each Councilmember may ask each candidate a maximum of tip-te three
questions, which includes any f. Follow-up questions are to be counted as one of the three questions.
b. Candidates shall be interviewed in alphabetical order of last name.
c. Candidates should be prepared to answer any of the following questions, even though every
question might not be asked of each candidate, and Council has the option of asking questions not included
in this list of potential questions. Council has the option of asking follow up questions up to a total of three
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questions per candidate. Follow up questions are included as part of and not in addition to, the three
maximum auesti
d. Potential Council Applicant Interview Questions:
1. What is a Councilmember's primary responsibility to the citizens of Spokane Valley?
2. What are the most important issues our City faces today?
3. Please explain your view of the most difficult aspect of being a Councilmember.
I . What do you think is the biggest challenge facing the City Council?
5. What are the three highest priorities the City needs to address and how do you propose to
address these issues?
6. As a Councilmember, one of the most challenging issues we face is balancing the City
budget. Keeping in mind that the majority of our revenue is from sales tax and property
tax, how would you propose to strike a balance between revenues and expenses; and at
what point, if at all, would you support additional revenues to maintain service levels?
7. Discuss your ideas on pavement preservation including solutions for long term
sustainability of our roads.
8. How can we determine what the citizens want for the future of Spokane Valley?
9. What do you envision the City of Spokane Valley will be like ten and twenty years from
now?
10. All total, Councilmembers sery
responsibilities? It could mean several additional hours per month in addition to your
Council duties.
11. Do you plan to run and/or actively campaign for the November election for what will be a
four year term?
12. Have you attended Spokane Valley City Council meetings in the past?
13. What did you discover from attending Council meetings?
11. Why do you want to be on the City Council?
15. Please explain your familiarity with and understanding of our City's form of government,
including the difference between Council and staff responsibilities.
16. What do you hope to accomplish as a Councilmember and what do you offer the City?
17. If the majority of the Council took a position that you were against, how would you handle
18. As a Councilmember, what new or different perspective would you bring to the City
Council?
19. Are you aware and knowledgeable about the Open Public Meeting Act?
20. Arc you aware and knowledgeable about the Public Record Act?
4. Nomination and Voting Process to Select Applicant:
a. Nomination Process: Councilmembers may nominate an applicant to fill the vacancy. A second
is required. If no second is received, that applicant shall not be considered further unless no applicant
receives a second, in which case all applicants who were nominated may be considered again.
Councilmembers may not make more than one nomination unless the nominee declines the nomination and
unless there is no second to the nomination; in which case the Councilmember make another nomination.
Once the nominations are given, the Mayor shall close the nominations and Council shall proceed to vote.
b. Voting Process. RCW 42.12.070 states that where one position is vacant, the remaining members
of the governing body shall appoint a qualified person to fill the vacant position. By adoption of this policy,
Council has chosen the following process for making such appointment:
1) Except when there is only one nominee, a vote for an applicant shall be by written ballot. Each
ballot shall contain the name of the Councilmember who cast it.
2) The vacancy may only be filled when a majority of the remaining City Council (whether present
or not) affirmatively votes for the applicant, i.e. if five City Councilmembers are present, this
would require at least four Councilmembers voting for an applicant. If subsequent rounds of
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voting are needed, each round of voting follows the same process. The Mayor may ask for
Council discussion between voting rounds.
3) Round One Vote: The City Clerk shall publicly announce the results of the election. The
applicant receiving the majority of votes shall be the new Councilmember. If no applicant
receives a majority of votes from the City Council, then the three applicants receiving the most
affirmative votes would be considered in a second round.
4) Round Two Vote: Round Two proceeds the same as Round One. If one of the three applicants
still fails to receive a majority of affirmative votes, then the two applicants of the three who
received the most affirmative votes would then be considered in a third round; or if there are
only two applicants and they receive tie votes, a third round shall be taken. Councilmembers
may change their vote between rounds.
5) Round Three Vote: Round Three proceeds the same as Rounds One and Two. If after this
round, the vote of the two applicants results in a tie, then the City Manager, with concurrence
of Council shall flip a coin to determine who shall fill the vacancy, with the applicant whose
last name is closest to the letter A being assigned "heads" and the other person assigned "tails."
In the rare circumstance where both applicants' last name begins with the same letter of the
alphabet, the applicant whose entire last name is closest to the letter A shall be assigned "heads"
and the other person assigned "tails." In the equally rare circumstance where both applicants
have the same last name, the applicant whose first name is closest to the letter A shall be
assigned "heads" and the other person assigned "tails."
5. Seating of New City Councilmember:
Once an applicant either has received a majority of votes or wins the coin flip, if the appointed applicant is
at the meeting, the City Clerk shall administer the oath of office, and the new Councilmember shall be
officially seated as a City Councilmember. If the appointed applicant is not at the meeting, such action is
not official until the applicant takes the oath of office.
C. Legislative Agenda
Councilmembers work each year (or sometimes every two years) to draft a "legislative agenda" to address
Council ideas, suggestions and specific legislative programs in terms of upcoming or pending legislative
activity in Olympia that would or could have an effect on our City. Additionally, Councilmembers have the
option of creating a similar legislative agenda to address concerns on a national level, which can be
addressed during Council's participation in the annual National League of Cities Conferences held in
Washington, D.C.
D. Council Travel .sAllocation
Council is allocated a budget to handle certain City business-related travel expenses. The total allocation
of travel funding budgeted for the legislative branch for the fiscal year shall be apportioned one-seventh
(1/7) to each Councilmember. These monies may be used to defray expenses for transportation, lodging,
meals and incidental expenses incurred in the conduct of City business. Periodic updated statements of
expenditures shall be provided to each Councilmember by the Finance Department. Should a
Councilmember exhaust their apportionment of funds, that person shall be responsible for payment of any
travel and related expenses, or they may request a voluntary allocation from another Councilmember who
has a balance in their travel apportionment. To be reimbursed for expenses incurred as part of City business,
Councilmembers should timely (no later than thirty calendar days after return from such City business)
submit detailed receipts with their reimbursement form. During the last six months of a Councilmember's
current term of office, incurring City business-related travel expenditures requires the prior authorization
of the Finance Committee, except when such travel fulfills the obligations of the Councilmember's service
on statewide or regional boards, commissions or task forces.
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E. COUNCIL EXPENSE REIMBURSEMENT POLICY
The following policy was approved by unanimous Council vote February 7, 2017:
Councilmembers are entitled to payment of and reimbursement for lawful expenditures incurred on official
City business when such expenditures are within the allotted budget. The City shall not reimburse
Councilmembers for meals or beverages with constituents when there is not at least a quorum present as
that is not considered official City business. The City shall not reimburse an expense if that expense is
reimbursable by another agency.
1. Travel Approval and Expense.
a. General Travel: Each Councilmember shall be permitted to travel within the constraints of each
Councilmember's allotted budget, which may also include donated allocation(s) from another
Councilmember(s). (See Appendix F for Request Form.)
ba. Out -of -State Travel. Out-of-state travel beyond 50 miles requires the prior approval of the Finance
Committee. Such approval should be sought no later than one week prior to the travel. (See Appendix
F for Request Form.)
ch. In -State Local and Non -Local Travel. Each Councilmember shall be permitted to travel within
the state of Washington within the constraints of each Councilmember's allotted budget, which may
also include donated allocation from another Councilmember(s).
de. Allowable Travel Expense. Allowed travel expenses include transportation, lodging, meals, and
other related expenditures lawfully incurred by Councilmembers in the course and scope of their
Councilmember duties.
a. Meals and lodging are reimbursed at a cost deemed customary and reasonable. Meal receipts
shall be itemized to receive reimbursement.
b. Tips are allowable expenditures when they approximate 15% or less, unless the restaurant or
personal service provider sets a mandatory group rate at a higher percentage. Reimbursement for
tips is limited to food service, valet services, and taxi/ride share transportation.
ed. Non -Reimbursement or Prohibition of Travel Expense.
Unauthorized travel expenses include but are not limited to the following items, for which no
reimbursement shall be allowed:
a. Liquor
b. Expense of a spouse or other persons not authorized to receive reimbursement under this policy
c. Personal entertainment/movies
d. Theft, loss, or damage to personal property
e. Barber or beauty parlor
f. Airline or other trip insurance
g. Personal postage
h. Reading material except for that associated with official City business
i. Personal telephone calls
j. Personal toiletry articles
k. Dry cleaning/laundry service
1. Prohibited expenses charged to the City in error shall be immediately reimbursed.
fe. Conferences/Meetings/Seminars.
1. Where a meal is included in a registration package, the cost of a meal eaten elsewhere is not
reimbursable unless its purpose is to allow the conduct of City business.
2. For meetings or seminars hosted by an organization for which the City pays membership dues,
lodging is limited to the amounts that are reasonable and necessary based upon the government or
conference rate offered by the host hotel(s).
3. When an extra day's stay would reduce airfare beyond the extra day's hotel and meals, a
Councilmember may stay an extra day.
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2. Payment of Expenses.
a. Use of City Credit Cards. Use of City credit cards for travel is authorized pursuant to chapter 2.65
SVMC.
b. Prepayment. Examples of travel expenses subject to prepayment include registration fees, airline
tickets, and certain lodging where the cost is part of the registration package.
c. Direct Billing. Direct billing to the City for expenses such as meals and lodging is prohibited.
d. Expense Reimbursement Report. Expense Reimbursement Forms shall be completed no less than
monthly. Councilmembers shall complete the Expense Reimbursement Form and submit it to Finance,
documenting the amount due the Councilmember, or City as appropriate. The actual amounts expended
shall be written on the form with itemized receipts attached. The completed Expense Reimbursement
Form shall be submitted to Finance within 45 days of month-end. Expense Reimbursement Forms
submitted more than 45 days after completing travel shall not be honored.
3. Use of Personal Vehicle.
a. Reimbursement. Expenses for the use of personally -owned vehicles in the course of City business
are reimbursed at the then -current U.S. Government (IRS) rate. Councilmembers who use their
personal car for City business shall carry, at a minimum, the Washington state required insurance
coverage. Councilmembers shall be responsible for maintaining this coverage at their own cost.
b. Passengers. Should more than one Councilmember travel in the same personal vehicle on City
business, only the individual owning the vehicle is entitled to reimbursement for transportation.
4. Cancellation.
A Councilmember shall adhere to cancellation deadlines when canceling conferences, seminars, regional
meetings, hotel, and airfare, or any other readvanced_ payment or obligation made on his/her behalf.
Except in the case of a personal or family emergency, or in the event the cancellation was a City business
decision, expenses incurred by the City resulting from failure to conform to cancellation deadlines are the
personal responsibility of the Councilmember and the Finance Committee shall be informed, and those
expenses shall be . In the event of cancellation, any money advanced shall be returned repaid to the City
within fourteen calendar days of the cancellation.
FE. Ballot Measures:
1. State Law
RCW 42.17A 555. State law has enacted statutory prohibitions (with limited exceptions) against the use
of public facilities to support or oppose ballot propositions:
"No elective official nor any employee of his or her office nor any person appointed to or
employed by any public office or agency may use or authorize the use of any of the facilities
of a public office or agency, directly or indirectly, for the purpose of assisting a campaign for
election of any person to any office or for the promotion of or opposition to any ballot
proposition. Facilities of a public office or agency include, but are not limited to, use of
stationery, postage, machines, and equipment, use of employees of the office or agency during
working hours, vehicles, office space, publications of the office or agency, and clientele lists
of persons served by the office or agency. However, this does not apply to the following
activities:
(1) Action taken at an open public meeting by members of an elected legislative body
or by an elected board, council, or commission of a special purpose district including,
but not limited to, fire districts, public hospital districts, library districts, park districts,
port districts, public utility districts, school districts, sewer districts, and water districts,
to express a collective decision, or to actually vote upon a motion, proposal, resolution,
order, or ordinance, or to support or oppose a ballot proposition so long as (a) any
required notice of the meeting includes the title and number of the ballot proposition,
and (b) members of the legislative body, members of the board, council, or commission
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of the special purpose district, or members of the public are afforded an approximately
equal opportunity for the expression of an opposing view.
(2) A statement by an elected official in support of or in opposition to any ballot
proposition at an open press conference or in response to a specific inquiry;
(3) Activities which are part of the normal and regular conduct of the office or agency."
[emphasis added]
2. City's Implementation of RCW 42.17A.555
In the City's implementation of RCW 42.17A.555, the City Council shall not, during any part of any
Council meeting, consider requests from outside agencies for Council to support or oppose ballot measures;
nor shall Council permit any public comment on any proposed or pending ballot issue, whether or not such
comments seek endorsement or are just to inform Council of upcoming or proposed ballot issues; nor shall
Councilmembers disseminate ballot -related information.
3. Providing Informative Materials to Council
The requestor has the option of mailing materials to individual Councilmembers via the United States Postal
Office. Because even the use of e-mail for ballot purposes could be construed as use of public facilities and
could be interpreted as being in violation of RCW 42.17A.555, materials should be sent via regular mail
through the United States Postal Office. Information shall be objective only and not soliciting a pro or con
position.
4. Public Comment.
Council has chosen not to support or oppose ballot issues as those are left to the will of the people voting.
The use of any of the City's facilities including the use of the Council chambers and/or broadcast system
would likely be construed as being in violation of RCW 42.17A.555 and therefore, general public comment
on ballot issues, or proposed ballot issues shall not be permitted.
Page 40 of 74
CHAPTER 3
Council Contacts
Page 41 of 74
A. Citizen Contact/Interactions Outside of a Council Meeting
1. Mayor/Council Correspondence
Councilmembers acknowledge that in the Council/Manager form of government, the Mayor is recognized
by community members as a point of contact. To facilitate full communications, staff shall work with the
Mayor to circulate to Councilmembers, copies of emails and written correspondence directed to the Mayor
regarding City business. This provision shall not apply to invitations for mayoral comments at various
functions, nor requests for appointments or other incidental contact between citizens and the office of the
Mayor.
2. Concerns, Complaints and Suggestions to Council
When citizen concerns, complaints or suggestions are brought to any, some, or all Councilmembers, the
Mayor shall, in consultation with the City Manager, first determine whether the issue is legislative or
administrative in nature and then:
a. If legislative, and a concern or complaint is about the language or intent of legislative acts or
suggestions for changes to such acts, and if such complaint suggests a change to an ordinance or
resolution of the City, the Mayor and City Manager may refer the matter to a future Council agenda
for Council's recommendation in forwarding the matter to a committee, administration, or to the
Council for study and recommendation.
b. If administrative, and a concern or complaint regards administrative staff performance, execution
of legislative policy or administrative policy within the authority of the City Manager, the Mayor
should then refer the complaint directly to the City Manager for review, if said complaint has not
been so reviewed. The City Council may direct that the City Manager brief the Council when the
City Manager's response is made.
3. Administrative Complaints Made Directly to Individual Councilmembers
When administrative policy or administrative performance complaints are made directly to individual
Councilmembers, the Councilmember shall then refer the matter directly to the City Manager for review
and/or action. The individual Councilmember may request to be informed of the action or response made
to the complaint. However, the City Manager shall not be required to divulge information he/she deems
confidential, in conformity with applicable statutes, ordinances, regulations, policies or practices.
Although citizens' direct access to elected officials is to be encouraged to help develop public policy, City
Councilmembers should not develop a "personal intervention" pattern in minor calls for service or
administrative appeals which may actually delay a timely customer service response. The best policy is to
get the citizen into direct contact with customer service unless an unsatisfactory result has occurred in the
past. In that case, refer to the paragraph above.
4. Social Media
Councilmembers shall not use social media as a mechanism for conducting official City business, although
it is permissible to use social media to informally communicate with the public. Examples of what may not
be communicated through the use of social media include making policy decisions, official public noticing,
and discussing items of legal or fiscal significance that have not been released to the public. As with
telephone and e-mails, communication between and among Councilmembers via social media could
constitute a "meeting" under the Open Public Meetings Act, and for this reason, Councilmembers are
strongly discouraged from "friending" other Councilmembers.
5. Donations
On occasion, Councilmembers could be contacted by citizens or businesses regarding donations. (See
Spokane Valley Municipal Code 3.34.ghc City has administrative procedures to receive donations,-ai
Councilmembers should direct the donor to contact the appropriate City staff. Councilmembers shall not
Page 42of74
accept nor physically receive any donation. Councilmembers shall always be cognizant of their ethical
responsibilities when discussing donations with citizens, including but not limited to a responsibility to
avoid conflicts of interest, the prohibition on creating a special privilcgc or exemption for themselves or
others, and from disclosing confidential information of the City. Councilmembers should avoid
circumstances which are likely to give rise to a perception of a conflict of interest or of providing or
procuring a special privilcgc or exemption.
B. Staff Contacts and Interactions
1. Role of the City Manager
The City Manager is the chief administrative officer of the City of Spokane Valley. The City Manager is
directly accountable to the City Council for the execution of the City Council's policy directives, and for
the administration and management of all City departments. The powers and duties of the City Manager
are defined by Washington law RCW 35A.13.080. Such duties may be expanded by Ordinance or
Resolution. Balanced with the City Manager's accountability to the City Council for policy implementation
is the need for the Council to allow the City Manager to perform legally defined duties and responsibilities
without interference by the City Council in the day to day management decisions of the City Manager.
2. City Staff Attendance at Meetings
a. The City Manager or his/her designee shall attend all meetings of the City Council, unless excused by
the Presiding Officer or Council. The City Manager shall be responsible to the Council for the proper
administration of all affairs of the City. The City Manager shall recommend for adoption by the Council
such measures as he/she may deem necessary or expedient; prepare and submit to the Council such reports
as may be required by the body or as the City Manager deems advisable to submit; keep the Council fully
advised as to the business of the City; and shall take part in the Council's discussion on all matters
concerning the welfare of the City. (RCW 35A.13.080=0)
b. It is Council's intent that the City Manager schedule adequate administrative support during Council
meetings for the business at hand, keeping in mind that the City Manager must also protect the productive
capability of department heads and of all staff. Required attendance at meetings by City staff shall be at
the pleasure of the City Manager.
3. City Clerk - Minutes
The City Clerk, or in the Clerk's absence the Deputy City Clerk shall keep minutes as required by law, and
shall perform such other duties in the meeting as may be required by the Council, Presiding Officer, or City
Manager. In the absence of the City Clerk and the Deputy City Clerk, the City Clerk shall appoint a
replacement to act as Clerk during the Council meeting. The Clerk shall keep minutes which identifies the
general discussion of the issue and complete detail of the official action or agreement reached, if any. As
a rule and when possible and practical, regular meetings, or those Council meetings held at 6 p.m. on
Tuesdays, (which includes formal format and study session format) shall be video -recorded. Special
meetings shall not normally be video -recorded. Executive Sessions shall not be video or audio recorded.
Original, signed and approved minutes shall be kept on file in the City Clerk's office and archived according
to State Record Retention Schedules. Copies of the approved minutes shall also be posted on the City's
website as soon as practical after such minutes are approved and signed. Whenever possible, video
recordings of Council meetings shall -be posted on the City's website.
4. Administrative Interference by Councilmembers
Neither the Council nor any of its committees or members shall direct or request the appointment of any
person to, or his/her removal from, any office by the City Manager or any of his/her subordinates. Except
for the purpose of inquiry, the Council and its members shall deal with the administrative branch solely
through the City Manager and neither the Council nor any committee or member thereof shall give any
Page 43 of 74
directives, tasks, or orders to any subordinate of the City Manager, either publicly or privately; provided,
however, that nothing herein shall be construed to prohibit the Council, while in open session, from fully
and freely discussing with the City Manager anything pertaining to appointments and removals of City
officers and employees and City affairs. (RCW 35A.13.120=1.)
5. Informal Communications Encoura&ed
The above RCW 35A.13.120 requirement shouldis not le be construed as to prevent informal
communications with City staff that do not involve orders, direction, or are meant to influence actions or
administrative policy. Members of the Council are encouraged to interact informally and casually with City
staff for the purpose of gathering information, obtaining explanations of policies and programs or providing
incidental information to staff relevant to their assignment. Such informal contacts can serve to promote
better understanding of specific City functions and problems. However, Councilmembers must be careful
in such interaction to avoid giving direction or advice to members of City staff. While maintaining open
lines of communication, City staff responding to information requests from Councilmembers shall inform
their supervisor of such contact and provide the supervisor with the same information shared with the
Councilmember.
Page 44 of 74
Wain
R„EVIRED
CODE OF WASHINGTON
ANNOTATED
Parallel Refererice 'Tables
Cumulative Su pp lenient
Page 45 of 74
A. OPEN PUBLIC MEETINCS ACT
"The legislature finds and declares that all public commissions, boards, councils, committees,
subcommittees, departments, divisions, offices, and all other public agencies of this state and subdivisions
thereof exist to aid in the conduct of the people's business. It is the intent of this chapter [RCW 12.30.010]
that their actions be taken openly and that their deliberations be conducted openly."
B. PUBLIC DISCLOSURE
The City Clerk shall maintain a public disclosure file, which shall be available for inspection by the public.
As to elected officials, the file shall contain copies of all disclosure forms filed with the State Public
Disclosure Commission.
2. Public Rccords Act
Adopted in 1972 by Initiative 276; now RCW 12.56: "The people of this state do not yield their sovereignty
to the agencies that serve them. The people, in delegating authority, do not give their public servants the
right to decide what is good for the people to know and what is not good for them to know. The people
insist on remaining informed so that they may maintain control over the instruments they have created."
a. A Public Record includes any writing containing information relating to the conduct of
government or the performance of any governmental or proprietary function prepared, owned, used,
or retained by any state or local agency regardless of physical form or characteristics.
b. Local governmental entities are mandated to adopt and enforce reasonable rules governing how
the agency responds to requests [RCW 12.56.100] [See Spokane Valley Municipal Code 2.75]
c. State statute requires a response within five business days, therefore, requests for public records
acknowledgement of receipt of the request, with an estimated time given of when the request can
be completed.)
a. "The test of whether the Appearance of Fairness Doctrine has been violated is ... as follows:
Would a disinterested person, having been apprised of the totality of a board member's personal
interest in a matter being acted upon, be reasonably justified in thinking that partiality may exist?
If answered in the affirmative, such deliberations, and any course of conduct reached thereon,
should be voided." Swift vs. Island County, 87 Wn.2d 318 (1976); Smith vs. Skagit County, 75
Wn.2d 715 (1969).
b. Obligations of Councilmembers Procedure.
Immediate self disclosure of interests that may appear to constitute a conflict of interest is hereby
encouraged. Councilmcmbcr, should recognize that the Appcarancc of Fairness Doctrine
does not require establishment of a conflict of interest, but whether there is an appearance
of conflict of interest to the average person. This may involve the Councilmcmbcr or a
Councilmcmbcr', business associate, or a member of the Councilmcmbcr', immediate
family. It could, for example, involve ex parte (outside a meeting or hearing)
communications, ownership of property in the vicinity, business dealings with the
Councilmember's employer with the proponents or opponents, announced predisposition.
Prior to any hearing or item for action (motion, resolution, ordinance), each
Councilmcmbcr should give consideration to whether a potential violation of the
Appcarancc of Fairness Doctrine exists. If the answer is in the affirmative, no matter how
remote, the Councilmember should disclose such facts to the City Manager who will seek
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the opinion of the City Attorney as to whether a potential violation of the Appearance of
Fairness Doctrine exists. The City Manager shall communicate such opinion to the
Councilmember and to the Presiding Officer.
c. Anyone seeking to disqualify a Councilmember from participating in a decision on the basis of
a violation of the Appearance of Fairness Doctrine must raise the challenge as soon as the
basis for disqualification is made known, or reasonably should have been made known,
prior to the issuance of the decision. Upon failure to do so, the doctrine may not be relied
upon to invalidate the decision consistent with state law. The party seeking to disqualify
the Councilmember shall state with specificity the basis for disqualification; for example:
demonstrated bias or prejudice for or against a party to the proceedings, a monetary interest
in outcome of the proceedings, prejudgment of the issue prior to hearing the facts on the
record, or ex parte contact. Should such challenge be made prior to a motion or hearing,
the City Manager shall direct the City Attorney to interview the Councilmember and render
an opinion as to the likelihood that an Appearance of Fairness Doctrine violation would be
sustained in Superior Court. Should such challenge be made in the course of a public
meeting, the Councilmember shall either recuse him/herself or the Presiding Officer shall
call a recess to permit the City Attorney to make such interview and render such opinion.
d. The Presiding Officer shall have authority to request a Councilmember to excuse him/herself
on the basis of a the Appearance of Fairness Doctrine. Further, if two or more
individuals may move to request a Councilmember to excuse him/herself on the basis of
an Appearance of Fairness Doctrine violation. In arriving at this decision, the Presiding
Officer or other Councilmembers shall give due regard to the opinion of the City Attorney.
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CHAPTER 45
COMMITTEES, BOARDS, COMMISSIONS
Page 48of74
A. Regional Committees, Commissions and Boards
1. Committees
a. Spokane Valley Councilmembers and/or residents who seek representation on any standing committee,
board, or commission required by state law, shall be appointed by the Mayor with confirmation by the
Council.
b. Appointment Process: Any committee, board, commission, task force, etc., requiring Mayoral
appointment of committee members, shall also require confirmation by the Council, which shall be by
majority vote of those present at the time the confirmation vote takes place. By majority vote, Council can
reject the appointment. If Council fails to confirm the recommended appointment, the Mayor could either
make another recommendation, or the appointment may be postponed to a later date, giving City staff
opportunity to further advertise for committee openings.
c. Removal Process: Any citizen or Councilmember on any committee, board, commission, task force, etc.,
requiring Mayoral appointment, may be removed by the mayor, with confirmation by the Council, which
shall be by majority vote of those present at the time the confirmation vote takes place. Reasons for removal
are neglect of duty, conflict of interest, malfeasance in office, or other just cause, or for unexcused absence
from three consecutive meetings. For those committees which require the appointee to be a Spokane Valley
citizen, failure to qualify as to residency shall constitute a forfeiture. A Councilmember or citizen may
resign due to conflicts of time or scheduling commitments, or other valid personal reasons. A vacancy on
any board or commission shall be filled in the usual appointment manner.2
2. Council Relations with Boards, Commissions and Council Citizen Advisory Bodies
a. The purpose of these appointments is to provide Council ih insight into Las of interest or concern
within each board. As liaisons and representatives of the City, it is the duty of Councilmembers to remember
that their sole purpose in attending these meetings and participating as an appointed board/committee
member is to represent the City; and as such during those meetings, Councilmembers may not act as a
representative of any other business, group or organization without the express consent of the Council.
b. Councilmembers are encouraged to share with all Council -members, copies of minutes from any statutory
boards, commissions, or committees on which they serve and participate. Communications from such
boards, commissions and bodies to the City Council which seek action or feedback, should be
acknowledged by the Council, preferably by a letter from the Mayor. Any member of the Council may also
bring such communication to the Presiding Officer's attention under the agenda item "Committee, Board
and Liaison Reports." If any member of the Council requests that any such communication be officially
answered by the Council, the Presiding Officer may place the matter on an agenda under New Business,
Information, Council Comments (study session format), or other appropriate place, for a specific Council
meeting, or take other appropriate action.
Councilmember(s) may be designated by the City Council to take the lead on particular significant issues
and to provide appropriate feedback of information to Council, in order to gain corporate approval and
coordination of corporate efforts. No Councilmember may speak for the Council unless Council has
designated that person as the lead on that particular issue.
B. In -House Committees, Boards, etc.
1. Standing committees or commissions required by law shall be appointed by the Mayor for a time certain
not to exceed the term provided by law or the term of office of the appointing Mayor and confirmed by
Council. Such appointments are generally made at the first or second meeting in January. Following are
established in-house committees:
2 Discussion: prior notice by Mayor of intent to remove?
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a. Planning Commission -- 7 members.
"SVMC 18.10.010 Establishment and purpose.
There is created the City of Spokane Valley Planning Commission (hereafter referred to as the
"Planning Commission"). The purpose of the Planning Commission is to study and make
recommendations to the Mayor and City Council for future planned growth through continued
review of the City's Comprehensive Land Use Plan, development regulations, shoreline
management, environmental protection, public facilities, capital improvements and other matters
as directed by the City Council. (Ord. 07 015 § 'I, 2007).
18.10.020 Membership.
A. Qualifications. The membership of the Planning Commission shall consist of individuals who
have an interest in planning, land use, transportation, capital infrastructure and building and
landscape design as evidenced by training, experience or interest in the City.
B. Appointment. Members of the Planning Commission shall be nominated by the Mayor and
confirmed by a majority vote of at least four members of the City Council. Planning commissioners
shall be selected without respect to political affiliations and shall serve without compensation. The
Mayor, when considering appointments, shall attempt to select residents who represent various
interests and locations within the City.
C. Number of Members/Terms. The Planning Commission shall consist of seven members. All
members shall reside within the City. Terms shall be for a three-year period, and shall expire on
the 31st day of December.
D. Removal. Members of the planning commission may be removed by the mayor, with the
concurrence of the City Council, for neglect of duty, conflict of interest, malfeasance in office, or
other just cause, or for unexcused absence from three consecutive regular meetings. Failure to
qualify as to residency shall constitute a forfeiture of office. The decision of the City Council
regarding membership on the planning commission shall be final and without appeal.
E. Vacancies. Vacancies that occur other than through the expiration of terms shall be filled for the
unexpired term in the same manner as for appointments.
F. Conflicts of Interest. Members of the planning commission shall fully comply with Chapter
42.23 RCW, Code of Ethics for Municipal Officers; Chapter 42.36 RCW, Appearance of Fairness;
and such other rules and regulations as may be adopted from time to time by the City Council
regulating the conduct of any person holding appointive office within the City. No elected official
or City employee may be a member of the planning commission. (Ord. 07 015 § /I, 2007).
b. Lodging Tax Advisory Committee -- 5 members.
"SVMC 3.20.040 Lodging tax advisory committee.
The City Council shall establish a lodging tax advisory committee consisting of five members.
Two members of the committee shall be representatives of businesses required to collect the tax,
and at least two members shall be persons involved in activities authorized to be funded by this
chapter. The City shall solicit recommendations from organizations representing businesses that
collect the tax and organizations that are authorized to receive funds under this chapter. The
committee shall be comprised equally of members who represent businesses required to collect the
tax and members who are involved in funded activities. One member of the committee shall be
from the City Council Annually, the membership of the committee shall be reviewed. The Mayor
shall nominate persons and the Councilmember for the lodging tax advisory committee with
Council confirmation of the nominees. Nominations shall state the term of committee membership.
Appointments shall be for one- and two-year terms. (Ord. 27 § 1, 2003)."
c. Finance Committee-- 3 members.
11
a. The responsibility and authority for developing, adopting, modifying and monitoring
the travel policies and procedures for reimbursement of expenses incurred while on official
business of the City of Spokane Valley is delegated to the City Council Finance Committee. It is
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recognized by the City Council that public officials and employees will periodically be required to
travel and incur related expenses on behalf of the City. The purpose of the travel policies and
procedures is to provide criteria for payment and/or reimburscmcnt of valid cxpcnscs. The Council
directs that the Finance Committee consider the following in the development of travel policies and
procedures: (A). Reimbursement for transportation costs when using personal automobiles
including rates to be cstablishcd on a mileage or other reasonable basis and for airfare or other
mode of travel; (B). Reimbursement for hotel/motel accommodations; (C). Reimbursement for
(D). Reimbursement for incidental expenses such as parking, taxis, buses, rental cars, etc.; and
(E). Such other matters that arc reasonably related to travel.
b. The finance department, under the supervision of the Finance Committee, is directed to
develop a fully itemized travel expense form which shall be used to administer the City travel policy
and account for expenditures and reimbursement of officials or employees. Claims for
reimbursement must be accompanied by receipts showing the amount paid and items/services
received unless otherwise provided in the policies and procedures. All claims for reimbursement
shall be duly certified by the individual submitting such claim on a form approved by the Finance
Director in compliance with state regulations and guidelines cstablishcd by the State Auditor. For
administrative staff, the City Manager or designee shall approve expenses and reimbursement. The
City Council shall approve, through budget allocation, travel cxpcnscs and reimbursement for
Council members. The Council reserves the right to review the travel policies and procedures of
the City including modifying and amending the same from time to time. (Ord. 29 § 1, 2003)."
The Finance Committee shall have no regularly prescribed duties or meetings, except the
bills/payroll and warrant procedures required by state law, unless specifically charged by the City
Council. The City Manager may request meetings to discuss matters of financial interest with
the Finance Committee. (SVMC 3.35.010(D)), t
—The Finance Committee of the City Council is authorized on short notice, to approve change
orders on short notice that are in excess of the amounts authorized in SVMC 3.35.010(C) ; i.e. when
aggregated are less than 15% of the original contract amount, or up to $200,000, whichever is less,
in order to subsection C of this section, in circumstances where such a change order is necessary to
avoid a substantial risk of harm to the City. In such an event, the City Manager shall provide
appropriate information to the City Council at its next regular meeting setting forth the factual basis
for the action. (Ord. 07 001 §2, 2007; Ord. 03 072§ 2, 2003.).
d, Governance Manual Committee — 5 - 6 members
This committee usually consists of two or three Councilmembers, the City Manager, the City
Attorney, and the City Clerk. The purpose of this Committee is to periodically review the
Governance Manual for edits needed for clarity or correction, or to add or edit specific sections by
Council consensus, or by request of staff as the need arises. After discussion as a committee, the
matter may be scheduled as an administrative report on a future Council agenda. The finalized
Governance Manual shall be approved via Resolution.
e. Agenda Committee — Mayor, Deputy Mayor, City Manager, City Clerk
On a fixed rotation scheduled annually as determined by the Mayor at the beginning of the calendar
year, a third Councilmember will be invited to attend this weekly meeting. Other staff may be
invited at the discretion of the City Manager. As noted in Chapter 1(B)(4), this Committee generally
meets at a fixed weekly time to review the Council agenda of the upcoming meeting as an
opportunity to ask questions and gather any additional materials or research needed for the
impending meeting; and to discuss the Advance Agenda, a planning document to aid in scheduling
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items on future Council agendas. Since this is a standing committee of the Mayor, Deputy Mayor,
City Manager, and City Clerk, no committee appointments are necessary.
2. When required by law, committee meetings should be open to the public, including the media, unless
discussing matters which would qualify for an executive session if discussed within the whole Council. All
Council committee meetings shall be for the purpose of considering legislative policy matters, rather than
administrative matters unless requested by the City Manager. Legislative policy considerations should be
brought to the Council unless referred to a committee for pre -study.
3. The Mayor may appoint such other ad hoc advisory committees or liaisons from the Council or
community for the purpose of advising the Council in legislative policy matters. All ad hoc committees
shall be defined by a clear task and a method of "sunsetting" the committee at the conclusion of the assigned
task. As with all committee vacancies, ads announcing a vacancy or soliciting membership or participation
in a task force or other committee shall be placed on the City's website, and in the City's official newspaper.
'1. Council Liaison. Appointments shall be by the Mayor and confirmed by the Council for a time certain
not to exceed the term of the appointing Mayor. Individual members of the Council may be assigned as
liaisons whose duties involve keeping current with a group or activity by either attendance when the group
or activity takes place, or communication with appropriate leaders so the liaison Councilmember can keep
Council informed. Liaisons may, at times, advocate Council actions on behalf of their assigned group or
activity. Extreme care must be taken to avoid an Appearance of Fairness Doctrine violation, or conflict of
interest possibilities with agencies or circumstances where such possibilities may exist (i.e.: Planning
Commission quasi judicial). Liaison functions and duties may be further defined and/or directed by the
Presiding Officer with concurrence of Council.
5. Task Force. The City Council may create, and confirm the Mayor's recommendation to appoint members
to small task force groups. A task force is a temporary group formed and "tasked" by legislative authority
to study a specific subject for a specified period of time.
6. After consultation with the City Manager, any other Council committees, citizen task forces or similar
organized groups shall have rules or operating procedures thereof established by Council directive with
special attention to RCW 35A.13.120. Such committees shall be commissioned for a time certain, not to
exceed two years or the term of the appointing Mayor, whichever is less and be provided with a clear task
description. Appointment shall be by the Mayor. Council may waive confirmation in the instrument creating
said committee or group. Such committees shall be subject to review whenever a new Council is seated
following elections, so as to determine whether the committee and its functions continue to be appropriate
and necessary. Members of any committee, board or commission which have been appointed or confirmed
by the Council, may be removed without cause by a majority vote of the Council. No advisory board,
permitted to do so per state statutes, and when permitted by state statutes, no final action shall be taken
without the foreknowledge and approval of majority vote of the Council.
C. Private Committees, Commissions, and Boards
The Council recognizes there are various other private boards and committees, such as Spokane
Neighborhood Action Partners (SNAP), which appointments are made by their own board. These boards
and committees which do not require an appointment by our Mayor, with confirmation by our Council, are
nonetheless important aspects of our community and we recognize the time commitment any
Councilmember may extend as a member of any of these committees and/or boards. As well, Council
appreciates hearing a periodic report or update on activities and issues surrounding those boards and
committees.
Page 52 of 74
Page 53 of 74
CHAPTER 6
A. Purpose
These City Council Rules of Procedure arc designed to provide guidance for the City Council.
They are not to be considered restrictions or expansions of City Council authority. These rules
have been prepared from review of many statutes, ordinances, court cases and other sources but
they are not intended to be an amendment or substitute for those statutes, ordinances, court
decisions or other authority.
B. Use
No action taken by a Councilmember or by the Council which is not in compliance with these
be deemed a violation of oath of office, misfeasance or malfeasance. No authority other than the
City Council may enforce these rules or rely on these rules. Failure of the City Council to follow
any of these rules shall be considered a Council decision to waive such rule. No notice of such
waiver need be given.
C. Reliance
Public Use or Reliance Not Intended. Because these rules are designed to assist the City Council
not constitute land use regulations, official controls, "appearance of fairness rules," public hearing
rules, or other substantive rules binding upon or to be used by or relied upon by members of the
public. These rules do not amend statutory or other regulatory (such as ordinance) requirements.
Page 54 of 74
APPENDIX A
Quasi -Judicial Hearings
1. Purpose
Quasi-judicial public hearings involve the legal rights of specific parties, and the decisions made as a result
of such hearings must be based upon and supported by the "record" developed at the hearing. Quasi-judicial
hearings are subject to stricter procedural requirements than legislative hearings. Most quasi-judicial
hearings held by local government bodies involve land use matters, including site specific rezones,
preliminary plats, variances, and conditional uses. (MRSC Public Hearings When and How to Hold Them
by Bob Meinig, MRSC Legal Consultant August 1998)
2. Specific Statutory Provisions
a. Candidates for the City Council may express their opinions about pending or proposed quasi-judicial
actions while campaigning, pursuant toef RCW 42.36.040, except that sitting Councilmembers shall not
express their opinions on any such matter which is or may come before the Council.
b. Ex parte communications should be avoided whenever possible. During the pendency of any
quasi-judicial proceeding, no Councilmember may engage in ex parte communications with proponents or
opponents about a proposal involved in the pending proceeding unless the Councilmember: (1) places on
the record the substance of such verbal or written communications; and (2) provides that a public
announcement of the content of the communication and of the parties' rights to rebut the substance of the
communication shall be made at each hearing where action is taken or considered on the subject. This does
not prohibit correspondence between a citizen and his or her elected official if the correspondence is made
a part of the record, when it pertains to the subject matter of a quasi-judicial proceeding. (RCW 42.36.060)
c. Public Disclosure File. The City Clerk shall maintain a public disclosure file, which shall be available
for inspection by the public. As to elected officials, the file shall contain copies of all disclosure forms filed
with the Washington State Public Disclosure Commission.
d. Procedure On Application. Any person making application for any action leading to a quasi judicial
hearing before the Planning Commission and/or City Council shall be provided with a document containing
the following information: (1) the names and address of all members of the City Council, and the Planning
Commission, (2) a statement that public disclosure information is available for public inspection regarding
all such Councilmembers, and (3) a statement that if the applicant intends to raise any appearance of fairness
issue, the applicant should do so at least two weeks prior to any public hearing, if the grounds for such issue
are then known and in all cases, no later than before the opening of the public hearing. The applicant shall
sign a receipt for such document.
3. Actions/Procedures for a Quasi -Judicial Public Hearing
See the following excerpt from the Spokane Valley Municipal Code Appendix C for City Council Appeal
Hearing Procedures
Spokane Valley Municipal Code Appendix C
CITY COUNCIL APPEAL HEARING PROCEDURES
A. The Council shall not consider any new facts or evidence outside the verbatim transcript and certified
record submitted by the Hearing Examiner, except for:
1. Grounds for disqualification of the Hearing Examiner, when such grounds were unknown by the
appellant at the time the record was created; or
2. Matters that were improperly excluded from the record after being offered by a party to the hearing before
the Hearing Examiner; or
3. Matters that were outside the jurisdiction of the Hearing Examiner.
The Council shall allow the record to be supplemented if the offering party demonstrates grounds for
supplementation as set forth in subsections (A)(1), (2) or (3) of this appendix.
Page 55 of 74
a. Any party requesting that the record be supplemented shall submit such request, along with the
specific evidence to be offered to the Council, within P1 calendar days of the date the appeal hearing was
scheduled.
b. The Council may require or permit the correction of ministerial errors or inadvertent omissions in
the preparation of the record.
c. The Council will allow the submittal of memoranda by the appellant, or a party of record in
opposition to the appeal, subject to the following requirements:
II..
than 12:00 noon on the third Friday preceding the date set by the Council for consideration of the appeal.
ii. Any party of record in opposition to the appeal may submit a reply memorandum in opposition to the
appeal. Any reply memorandum must be filed no later than 12:00 noon on the second Friday preceding the
date set for consideration of the appeal.
iii. All memoranda shall be limited to stating why the record or applicable laws or regulations do or do not
support the decision, and shall not contain any new facts or evidence, or discuss matters outside the record,
except as permitted above.
iv. The offering party shall promptly submit a copy of the memorandum or request to supplement the
record to the City Attorney, and to opposing panic, as practicable.
B. The Council will allow oral argument by the appellant, or a party of record in opposition to the appeal,
subject to the following requirement,:
1. It i, expected that all panic, can reasonably be aligned as either in support of the appeal or opposed to
aligned on the same side of the appeal and attempt to reach agreement in selecting a representative, or
to the appeal.
2. Oral argument shall be presented first by the appellant, followed by those parties of record in opposition
to the appeal, and then rebuttal and surrebuttal.
3. Oral argument ,hall be limited to stating why the record or applicable law, or regulation, do not support
the decision, and shall not contain any new facts or evidence unless allowed by subsection A of this
appendix.
. _ s total for the appellant, and 20 minutes total for those parties
in opposition to the appeal, regardless of how many parties make up each side.
5. The respective times allowed for oral argument above include the combined time used by a side for
opening argument, rebuttal and surrebuttal. The time taken to respond to questions from the Council i, not
included in the time allowed for argument.
C. The Council may affirm or reverse the Hearing Examiner's decision, or remand it for further
procccdings. The Hearing Examiner', decision will be presumed to be correct and supported by the record
and law. A tie vote on any motion shall have the effect of affirming the Hearing Examiner's decision.
D. The Council may reverse the Hearing Examiner's decision, or remand it for further proceedings, if the
appellant has carried the burden of establishing that one or more of the following standards are met:
1. The Hearing Examiner engaged in unlawful procedure or failed to follow a prescribed process, unless
the error was harmless;
2. The decision is an erroneous interpretation of the law, after allowing for such deference as is due to
construction of law by a local jurisdiction with expertise;
3. The decision is not supported by evidence that is substantial when viewed in light of the entire record;
I . The decision is a clearly erroneous application of the law to the facts;
5. The decision is outside the authority of the Hearing Examiner.
E. The Council may also remand the decision to the Hearing Examiner if the appellant offer, newly
discovered evidence that would reasonably have affected the decision had it been admitted in the
proceedings before the Hearing Examiner. "Newly discovered evidence" is evidence that with reasonable
diligence could not have been discovered and produced at the time the procccdings before the Hearing
Examiner were conducted.
'
-
Page 56 of 74
F. The Council shall adopt written findings and conclusion in support of its decision. If the Council
concludes that a finding of fact by the Hearing Examiner, upon which the decision is based, is not supported
by substantial evidence, the Council may modify the finding or substitute its own finding, citing substantial
evidence in the record that supports the modified or substitute finding. In the event of a tie vote on the
proposed findings of fact, that vote shall be considered a final action, the findings shall reflect the same,
and the decision of the Hearing Examiner shall be affirmed.
G. The Council's decision shall include a notice stating that the decision can be appealed within 21 calendar
days from the date the decision was issued, by filing a land use petition with the Superior Court as provided
in Chapter 36.70C RCW and meeting the other provisions of such chapter, and that the decision shall act
as official notice under RCW 13.21C.075.
H. The notice included in the Council's decision shall also state that affected property owners may request
the Spokane County Assessor for a change in valuation for property tax purposes notwithstanding any
program of revaluation, pursuant to RCW 36.70B.130.
I. The City Clerk shall, within five business days from the date of the Council's decision on the appeal,
mail a copy of the Council's decision to the appellant, the applicant (if different than the appellant), any
other party who testified or submitted a memorandum at the closed record appeal hearing before the
Council, any person who requested notice of the decision, and any person who submitted substantive
comments on the application. The City Clerk shall also provide notice of the decision to the County
Assessor.
J. Where the Hearing Examiner's decision recommends approval of the proposal and no appeal has been
filed within the time period set forth above, the City Manager or designee shall modify the official zoning
map of the City according to the Hearing Examiner's decision. The modification of the zoning map
completes the Hearing Examiner's decision and shall be considered the final legislative action of the City
Council. Such final action, for zoning purposes, is considered an official control of the City by exercise of
its zoning and planning authority pursuant to Washington law. (Ord. 08 022, 2008).
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APPENDIX B: RESOLUTION 07-019
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
RESOLUTION NO. 07-019
AMENDED GENERAL POLICY RESOLUTION OF CORE BELIEFS
A RESOLUTION OF THE CITY OF SPOKANE VALLEY AMENDING RESOLUTION 03-027,
ESTABLISHING A GENERAL POLICY RESOLUTION EMANATING FROM THE CORE BELIEFS OF
THE CITY COUNCIL AND COMMUNITY AND SETTING FORTH DUTIES OF BOTH ELECTED AND
APPOINTED OFFICIALS OF THE CITY TO HELP GUIDE LEGISLATIVE AND EXECUTIVE
DECISIONS TOWARD EFFECTIVE, RESPONSIVE, AND OPEN GOVERNMENT
WHEREAS, the City Council of the City of Spokane Valley, as the elective legislative body, is charged with
promulgating Ordinances and Resolutions which become the law of the city; and
WHEREAS, such Ordinances and Resolutions must provide enforceable provisions subordinate to, and in
harmony with, all other applicable federal and state statutes and regulations; and
WHEREAS, the City Council desires to provide a clear set of general policy guidelines for the conduct of city
government;
Section 1. Modifying Resolution 03-027 as set forth below by adding new section 7. The remainder of
the resolution 03-027 is unchanged:
NOW, THEREFORE, the City Council of the City of Spokane Valley does hereby affirm and resolve that
the following core beliefs shall serve as guidelines for the conduct of affairs by all branches of Spokane Valley
City Government.
Section 1.
Section 2.
We believe that Spokane Valley should be a visionary city encouraging its citizens and their
government to look to the future beyond the present generation and to bring such ideas to
public discussion and to enhance a sense of community identity.
We believe that elected body decision-making is the only lawful and effective way to conduct
the public's legislative business and that careful observance of a clear set of Governance
Coordination rules of procedure can best enhance public participation and decision making
Section 3. We believe in the City Council as policy leaders of the City. One or more City
Councilmembers are encouraged to take the lead, where practical, in sponsoring Ordinances
or Resolutions excepting quasi-judicial or other public hearings and the statutory duties of the
City Manager as set forth in RCW 35A.13.020.
Section 4.
Section 5.
We believe in hearing the public view. We affirm that members of the public should be
encouraged to speak and be heard through reasonable rules of procedure when the public
business is being considered, thus giving elected officials the broadest perspectives from
which to make decisions.
We believe that the City of Spokane Valley's governance should be known as "user friendly,"
and that governance practices and general operations should consider how citizens will be
served in the most responsive, effective and courteous manner.
Page 58 of 74
Section 6.
Section 7.
Section 8.
We believe that the economic and commercial job base of the community should be preserved
and encouraged to grow as an alternative to increasing property taxes. We believe it imperative
to have an expanded and diverse economic base,
We believe that Councilmembers set the tone for civic discussion and should set an example
by:
(a) Setting high standards of decorum and civility.
(b) Encouraging open and productive conversation amongst themselves and with the
community about legislative matters.
(c) Demonstrating respect for divergent points of view expressed by citizens, fellow
Councilmembers and the staff.
(d) Honoring each other and the public by debating issues within City Hall and the
Community without casting aspersions on members of Council, the staff, or the public.
(e) Accepting the principle of majority rule and working to advance the success of
"corporate" decisions.
We solicit the City Manager's support in conducting the affairs of the city with due regard for:
(a) Promoting mutual respect between the Citizens, City staff and the City Council by
creating the organizational teamwork necessary for effective, responsive and open
government.
(b) Providing the City Council and public reasonable advance notice when issues are to
be brought forward for discussion.
(c) Establishing and maintaining a formal city-wide customer service program with
emphasis on timely response, a user-friendly atmosphere, and an attitude of facilitation and
accommodation within the bounds of responsibility, integrity, and financial capability of the
city, including organizational and job description documents while pursuing "best practices"
in customer service.
(d) Seeking creative ways to contain or impede the rising cost of governmental services,
including examination of private sector alternatives in lieu of governmentally provided
services.
(e) Providing a data base of future projects and dreams for the new City of Spokane
Valley so that good ideas from its citizens and leaders are not lost and the status of projects
can be readily determined.
Approved by the City Council this 11th day of December, 2007.
ATTEST: /s/ DIANA WILHITE
/s/ CHRISTINE BAINBRIDGE
Diana Wilhite, Mayor
Christine Bainbridge, City Clerk
Approved as to form:
/S/ MICHAEL F. CONNELLY
Office of the City Attorney
Page 59 of 74
APPENDIX C: STATEMENT OF ETHICS
SPOKANE VALLEY CITY COUNCILMEMBERS' STATEMENT OF ETHICS
By adoption of the Resolution which adopts this Governance Manual, the Spokane Valley City
Councilmembers hereby agree to be bound by the following rules of ethics:
DECLARATION OF PURPOSE:
• Provide guidelines and set high ethical standards for Councilmembers to perform their duties in an open,
honest, and unbiased manner.
• Establish procedures for prevention and/or elimination of possible conflicts of interest.
• Improve and strengthen the public's perception and trust in their local government.
DEFINITIONS:
Compensation: Anything of economic value regardless of amount, however designated, which is paid, loaned,
advanced, granted, transferred, or gifted, or to be paid, loaned, advanced, granted, transferred or gifted for or
in consideration of personal services to any person or that person's immediate family as that term is defined in
RCW 42.17A.005(24).
Contract: Includes any contract or agreement, sale, lease, purchase, or any combination of the foregoing. A
contracting party is any person, partnership, association, cooperative, corporation, whether for profit or
otherwise, or other business entity which is a party to a contract with a municipality.
PROHIBITED CONDUCT:
(a) Acceptance of Gifts: No Councilmember, based solely on their position with the City of Spokane Valley,
shall receive, accept, take, seek, or solicit, directly or indirectly, anything of economic value regardless of
the amount, as a gift, gratuity, or favor from any person or entity outside the City organization. Campaign
donations made and reported in conformance with Washington law are exempt from this provision.
(b) Interest in Contracts, Exceptions: No Councilmember shall be beneficially interested, directly or
indirectly, in any contract where the City of Spokane Valley is named as a party to the contract; and no
Councilmember shall accept, directly or indirectly, any compensation, gratuity or reward in connection with
such contract. This prohibition shall not apply to the exceptions specified in RCW 42.23.030 which are
incorporated herein as if fully set forth.
(c) Incompatible Service; Confidential Information: No Councilmember shall engage in or accept private
employment or render services for any person, or engage in any business or professional activity when such
is incompatible with the faithful discharge of his/her official duties as a Councilmember. No Councilmember
shall disclose confidential information acquired by reason of such official position, nor shall such information
be used for the Councilmember's personal gain or benefit.
PERSONAL OR PRIVATE INTERESTS, PUBLIC DISCLOSURE:
Any Councilmember who has a financial or other private or personal interest in any ordinance, resolution,
contract, proceeding, or other action pending before the City Council or any of its committees, shall promptly
disclose such interest at the first public meeting when such matter is being considered by the City Council,
and a summary of the nature of such interest shall be incorporated into the official minutes of the City Council
proceedings. Any Councilmember who feels disqualified by reason of such interest in any matter before the
City Council, shall make a public statement and disclose the reasons why that Councilmember feels
disqualified, and state that they are recusing themselves from the issue, and with permission of the Presiding
Officer, will leave the Council Chambers until such time as the issue at hand has been disposed of in the
regular course of business.
Page 60 of 74
Appendix D: Frequently Used Acronyms
AACE - American Association of Code Enforcement
ADA - Americans with Disabilities Act
ADT - Average Daily Traffic
ATF - Bureau of Alcohol, Tobacco & Firearms
AWC - Association of Washington Cities
BOCC - Board of County Commissioners
CAFR - Comprehensive Annual Financial Report
CDBG - Community Development Block Grant
CIP - Capital Improvement Plan
CM - City Manager
CM/AQ - Congestion Mitigation & Air Quality Program
CTED - Community, Trade, & Economic Development (now Department of Commerce)
CTR - Commute Trip Reduction (legislation)
CUP - Conditional Use Permit
DEIS - Draft Environmental Impact Statement
DEM - Department of Emergency Management
DNR - Department of Natural Resources
DNS - Declaration of Non -Significance
DOE - Department of Ecology; Department of Energy
DOT - Department of Transportation (also WSDOT)
E911 - Enhanced 911
EA - Environment Assessment
EDC - Economic Development Council
EEO/AA - Equal Employment Opportunity/Affirmative Action
EEOC - Equal Employment Opportunity Commission
EIS - Environmental Impact Statement
EOE - Equal Opportunity Employer
EPA - Environmental Protection Agency
ERU - Equivalent Residential Unit (for measuring water -sewer capacity and demand)
ESU - Equivalent Service Unit (for measuring stormwater utility fees)
F & WS - Federal Fish & Wildlife Service
FAA - Federal Aviation Administration
FCC - Federal Communications Commission
FEIS - Final Environmental Impact Statement
Page 61 of 74
FEMA - Federal Emergency Management Agency
FICA - Federal Insurance Contribution Act
FIRM - Flood Insurance Rate Maps
FLSA - Fair Labor Standards Act
FMLA - Family Medical Leave Act
FMSIB — Freight Mobility Strategic Investment Board
FY - Fiscal Year
GAAP - Generally Accepted Accounting Principles
GASB - Governmental Accounting Standards Board
GIS - Geographic Information System
GMA - Growth Management Act
GPM - Gallons Per Minute
HOV - High-Occupancy Vehicle
HR - Human Resources
HUD - Housing & Urban Development (Department of)
ICMA - International City/County Management Association
L & I - Labor & Industries (Department of)
LID - Local Improvement District
MGD - Million Gallons per Day
MOA - Memorandum of Agreement
MOU - Memorandum of Understanding
MPO - Metropolitan Planning Organization
MRSC - Municipal Research Services Center
NEPA - National Environment Policy Act
NIMBY - Not In My Backyard
NPDES - National Pollutant Discharge Elimination System
PE - Preliminary Engineering; Professional Engineer
PERC - Public Employment Relations Commission
PMS - Pavement Management System
PPE - Personal Protective Equipment
PPM - Parts Per Million; Policy & Procedure Manual
PUD - Public Utility District
PW - Public Works
QA - Quality Assurance
RCW - Revised Code of Washington
REET - Real Estate Excise Tax
Page 62 of 74
RONR Robert's Rules of Order Newly Revised
ROW - Right of Way
SAO - State Auditor's Office
SBA - Small Business Administration
SEPA - State Environmental Policy Act
SMA - Shorelines Management Act
SWAC - Solid Waste Advisory Committee
TIB - Transportation Improvement Board
TIP - Transportation Improvement Program
TMDL - Total Maximum Daily Load
UBC - Uniform Building Code
UFC - Uniform Fire Code
UGA - Urban Growth Area
WAC - Washington Administrative Code
WACO - Washington Association of County Officials
WCIA - Washington Cities Insurance Authority
WCMA - Washington City/County Management Association
WSDOT - Washington State Department of Transportation
WSP - Washington State Patrol
WUTC - Washington Utilities & Transportation Commission
WWTP - Wastewater Treatment Plant
Page 63 of 74
S`pok'ane `�
Valley
APPENDIX E
CITY OF SPOKANE VALLEY
10210 E. Sprague Avenue
Spokane Valley, WA 99206
(509) 720-5000
APPLICATION TO FOR INTERIM TEMPORARILY FILL A COUNCIL POSITION
Thank you for your interest in serving the Spokane Valley community as a tcmporary member of the
Spokane Valley City Council. Please note that a temporary member of Council should not to be confused
with an Interim Council Member. An Interim Council Member is the term used for someone to serve in a
vacated council positiona position which has been vacated. This tcmporary application is to fill in until the
return of the Councilmember who is experiencing an extended absence, or to temporarily fill a vacated seat.
until that vacated position can be filled as a result of the next general municipal election (held odd years)
[RCW 42.12.070]
To be considered, applicants must use this form. Applications shall be completed, signed, and received at
the City Clerk's office, 10210 E. Sprague Avenue, no later than p.m. on
(late arriving applicationsiu-ai4 will not be considered). Applications may be
hand -delivered or mailed. Faxed or e-mailed applications will not be accepted because the original
application with the original signature must be received by the City.
During the interview process, Current Councilmembers will ask applicants several questions on a variety of
topical subjects, which could include but are not limited to: budget, pavement preservation, transportation,
infrastructure, public safety, economic development, planning and development, open space, familiarity with
Council meetings, Open Public Meetings Act, Public Records Act, and Council/Manager form of
government.
Name (please print):
Complete Residence Address:
Complete Mailing Address: (if different from above address):
Length of time lived at current address:
U.S. Citizen? [ ]yes [ ]no WA State Registered Voter? [ ]yes [ ]no
If you have lived at your current address less than one year, please list your previous addresses and state
how long you lived at those residences:
Complete Previous Address Length of Time at this Address
Page 64 of 74
Which is your preferred way for us to contact you: [Note: If you have an unlisted phone number, or do not wish
your e-mail address made public, do not include that information. Once this document is submitted to the City, it
becomes subject to public disclosure.]
j ] Home Phone [ ] work phone
[ 1 Cell Phone [ 1 other message phone
[ ] e-mail address: (please print plainly):
f ] regular mail to residence or mailing address shown above
EMPLOYMENT: Start with most recent
1. [ ] present [ ] previous
Name of Employer:
Address: Phone:
Position held: Dates of Employment:
2. [ ] present [ ] previous
Name of Employer:
Address: Phone:
Position held: Dates of Employment:
3. [ ] present [ ] previous
Name of Employer:
Address:
Phone:
Position held: Dates of Employment:
EDUCATION:
Name of High School Address:
Diploma or GED: [ ] yes [ ] no
Trade School/College/University:
Name of School Address:
Diploma: [ ] yes [ ] no Degree or Certification Earned:
Trade School/College/University:
Name of School
Diploma: [ ] yes [ ] no
Other Certifications/Licenses:
Address:
Degree or Certification Earned:
Page 65 of 74
VOLUNTEER EXPERIENCE: name of social, fraternal, organizations, etc.
1. [ ] current [ ]
previous
2. [ ] current
previous
[]
3. [ ] current
previous
[]
4. [ ] current
previous
[]
5. [ ] current
previous
[]
LOCAL, STATE OR NATIONAL PROFESSIONAL ORGANIZATIONS, INCLUDING
GOVERNMENT BOARDS, COMMITTEES, OR COMMISSIONS
1. [ ] current [ ]
previous
2. [ ] current [ ]
previous
3. [ ] current [ ]
previous
4. [ ] current [ ]
previous
5. [ ] current [ ]
previous
Page 66 of 74
1. Are you a registered voter in the City of Spokane Valley? Yes [ ]
No [ ]
2. Have you continuously resided within the city limits of the City of Spokane Valley for a year or more?
(State law requires a councilmember to be a resident of Spokane Valley for at least a year prior to
appointment, and to be a registered voter at the time of application.) Yes [ ] No [ ]
3. Have you ever been convicted of anything other than a minor traffic infraction? Yes [
4. If you answered "YES" to #3 above, please explain:
]
No [ ]
5. Do you or your spouse or any immediate family member (spouse, children, siblings, parents) have a
financial interest in, or are you an employee or officer of any business or agency which does business with
the City of Spokane Valley? Yes [ ] No [ ] If yes, please explain:
6. Is any member of your immediate family currently employed, either full time or part time, by the City of
Spokane Valley, or currently perform any volunteer work for the City of Spokane Valley? Yes [ ] No [
]
If yes, please explain:
7. Would your appointment create a conflict of interest or an appearance of a conflict of interest?
Yes[ ] No[ ]
If yes, please explain:
8. Why are you interested in serving in this position?
9. What do you feel is the primary responsibility of a Councilperson?
10. Have you ever attended a live meeting of the Spokane Valley City Council? Yes [ ] No [ ]
Page 67 of 74
If yes, give an estimate of how many meetings you have attended in the past twelve months:
11. Appointment to the City Council will require your attendance at regularly scheduled and special Council
meetings, which generally occur on Tuesday evenings, as well as other special meetings that may be
scheduled from time to time. This meeting commitment includes the preparation time, such as reading the
Council packet materials. Councilmembers also participate on various boards and committees (such as STA,
Visit Spokane, Health Board, etc.) as assigned by the Mayor and confirmed by Council. Many of these
groups meet during regular work hours. Can you commit the appropriate time and energy to participate as an
interim member of the Spokane Valley City Council. Yes [ ] No [ ]
12. References: Please list name, address and phone number:
1.
2.
3.
Once submitted, applications and related materials become a public record subject to public disclosure, and
could be included in Council agenda packets. Selection of the applicant must be approved by a majority vote
of the remaining Councilmembers. No City officer shall hold any other office or employment within the
Spokane Valley City government.
By signing this application, I certify under penalty of perjury, that such appointment would not represent a
conflict of interest or an appearance of a conflict of interest; that I recognize this application is subject to
public disclosure; and that the information entered hereon by me is true and correct to the best of my
knowledge and belief.
Signature Date Signed
Page 68 of 74
Spokane
�.r►� Val ley
APPENDIX F
CITY COUNCIL
10210 E Sprague Avenue ♦ Spokane Valley WA 99206
Phone: (509) 720-5000 • Fax: (509) 720-5075 • www.spokanevalley.org
Request to Transfer Travel/Mileage/Registration Budgets
Transfer from
Councilmember's name
Account number
Amount
Signature
Date
Transfer to
Councilmember's name
Account number
Amount
Signature
Date
Request to travel out of state over 50 miles
Please submit the following request to the Finance Committee for approval.
Councilmember requesting:
Purpose of the travel:
Location:
Dates:
Do you have budgeted funds remaining to pay for total cost of the trip? Yes No
Will you be missing a Council Meeting? Yes No
Additional Comments:
For Finance Committee Use
▪ Approved
▪ Denied
Page 69 of 74
AppendixG-E: Definitions
Action: All transactions of a governing body's
business, including receipt of public testimony,
deliberations, discussions, considerations, reviews,
and evaluations, as well as "final" action. [RCW
42.30.010, 42.30.020(3)].
Codified: The process of forming a legal code (i.e.,
a municipal code or book of laws) by collecting and
including the laws of a jurisdiction or municipality.
Consensus: A collective judgment or belief;
solidarity of opinion: "The consensus of the group
was that they should meet twice a month. General
agreement or harmony. [Random House Webster's
College Dictionary, April 2001] [Wikipedia:
explains it as a group decision making process, or
Does anyone object?] It is not unanimity, but more
a process for deciding what is best overall.
Members of the group reach a decision to which
they consent because they know it is the best one
overall. It differs from voting which is a procedure
for tallying preferences. It does not require each
member of the group to justify their feelings.
[Taken from: Consensus Is Not Unanimity: Making
Decisions Cooperatively, by Randy Schutt. '7
Similar to a type of verbal "show of hands" on who
feels particularly strong on this?" Sometimes
thought of as preliminary approval without taking
final "action." A show of hands is not an action
that has any legal effect. ["Voting and Taking
Action in Closed Sessions" by Frayda Bulestein.]
Ex -parte: from a one-sided or partisan point of
view; on the application of one party alone. An ex -
parte judicial proceeding is conducted for the
benefit of only one party. Ex -parte may also
describe contact with a person represented by an
attorney, outside the presence of the attorney.
Immediate Family: includes a spouse or domestic
partner, dependent children, and other dependent
relatives, if living in the household. For the
purposes of the definition of "intermediary" in this
section, "immediate family" means an individual's
spouse or domestic partner, child, stepchild,
grandchild, parent, stepparent, grandparent,
brother, half brother, sister, or half-sister of the
individual and the spouse or the domestic partner
of any such person and a child, stepchild,
grandchild, parent, stepparent, grandparent,
brother, half-brother, sister, or half-sister of the
individual's spouse or domestic partner and the
spouse or the domestic partner of any such person
(RCW 42.17A.005(24)).
Motion: An enacted motion is a form of action
taken by the Council to direct that a specific action
be taken on behalf of the municipality. Once
approved and entered into the record, is the
equivalent of a resolution in those instances where
a resolution is not required by law, and where such
motion is not in conflict with existing state or
federal statutes, City ordinances or resolutions.
Ordinance: An enacted ordinance is a law passed
[enacted] by a municipal organization legislatively
prescribing specific rules of organization or
conduct relating to the corporate affairs of the
municipality and those citizens and businesses
therein. Council action shall be taken by ordinance
when required by law, or where prescribed conduct
may be enforced by penalty. Special ordinances
such as adopting the budget, vacating a street,
amending the Comprehensive Plan and/or Map,
and placing a matter on an election ballot,
including general obligation bonds, are not
codified into the City's municipal code.
Resolution: An enacted resolution is an
administrative act which is a formal statement of
policy concerning matters of special or temporary
character. Council action shall be taken by
resolution when required by law and in those
instances where an expression of policy more
formal than a motion is desired.
Regular Meeting: Any Council meeting that
meets in the Spokane Valley City Council
Chambers on Tuesday at 6:00 p.m. shall be deemed
a "regular meeting."
Social Media: A term used to define the various
activities that integrate technology, social
interaction and content creation. Through social
media, individuals or collaborations of individuals
create on-line web content, organize content, edit
or comment on content, combine content, and share
content. Includes many technologies and forms
including syndicated web feeds, weblogs (blogs),
wiki, photo -sharing, video -sharing, podcasts, and
social networking. (From MRSC, and Social Media
and Web 2.0 in Government, WebContent.gov)
Page 70 of 74
INDEX
A
Absences • 17
ad hoc committees • 47
Advance Agenda • 16, 20
affirmative motion • 21
Agenda Committee • 20
amended agenda • 10, 13, 16
Appearance of Fairness Doctrine • 42, 43, 47
applause • 11, 26
applications • 27, 31, 32
attendance • 39, 47
8
ballot • 11, 30, 33, 35, 36, 59
bias • 23, 24, 43
budget amendment • 23, 25
C
candidate • 14, 32
change orders • 47
City Manager • 3, 6, 7, 10, 12, 13, 14, 15, 16, 17, 19, 20, 21,
23, 25, 26, 28, 30, 34, 38, 39, 42, 43, 47, 52, 53, 54, 56
coin flip • 34
complaint • 38
Confidential material • 19
Core Beliefs • 3, 4
D
dais 12, 19, 28, 32
deadline • 31
Demonstration • 11
donation • 39
E
election • 30, 31, 33, 35, 59, 62
electronic message • 11, 19
e-mail • 11, 19, 36
emergency • 2, 10, 15, 16, 19, 23, 25, 28, 56, 62
ethical • 39, 55
executive session • 14, 15, 28, 31, 32, 47
F
Filling a Council Vacancy • 31
Finance Department • 35
fiscal restraint • 25
flip of a coin • 30
1
impractical • 15, 16, 28
informal contacts • 40
Internet • 11, 18, 19
leave of absence • 17, 18
M
majority of the whole • 23, 25
Majority Plus One • 23, 25
majority vote • 6, 9, 12, 17, 21, 22, 25, 27, 30, 45, 48
maker of the motion • 20, 21, 22
misleading • 13
N
nomination • 30, 31, 32, 33
notice • 9, 15, 17, 18, 27, 35, 47, 49, 52, 54, 62
0
Open Public Meetings Act • 9, 13, 14, 19, 38, 62
out of order • 11, 19, 22, 26
P
parliamentarian • 17
podium 11, 12, 19, 20, 26, 27
Pre -Agenda • 2, 16
presentations • 10, 11, 13, 27
prevailing side • 27
public comments • 11, 12, 20, 26, 27, 36
Q
qualifications • 14, 31
quasi-judicial • 11, 18, 27, 47, 50, 53
quorum • 5, 6, 7, 17, 18, 23, 62
R
rearrange • 10, 13
recommended appointment • 45
reconsideration • 27
Page 71 of 74
recuse • 23, 24, 43
reimbursement • 35, 46
Removal • 46
Request for Council Action • 28
S
seats • 17
social media • 38, 59
speak twice• 21
special meeting • 14, 15, 16, 25, 31, 32
surprises • 13, 21, 28
T
table 2, 7, 22, 27
tax • 25, 26, 33, 46, 52
telephone • 18, 38
three Councilmembers • 10
three minutes • 11, 20, 26
Three Touch • 10, 25, 28
tie 23, 30, 34, 51, 52
travel • 35, 46
U
unexcused absence • 17, 46
Unexpected Motions • 13
unusual circumstances • 25, 28
V
vacancy • 30, 31, 32, 33, 34, 47
video • 18, 19, 39, 59
vote to extend the meeting • 12
w
waived • 10, 23, 25
written comments • 11, 27
Page 72 of 74
Endnotes:
1 RCW 42.30.110 — Open Public Meeting Act, Executive Sessions
2 RCW 42.30.140- Open Public Meeting Act,
RCW 35A.13.035- Optional Municipal Code (35A) — Council-manager plan of government
4 RCW 42.52 — Ethics in Public Service
RCW 42.56 — Public Records Act
6 RCW 35A.12.160 Optional Municipal Code (35A) — Council manager plan of government; public notice of hearings
and meeting agendas
RCW 35A.13.170 — Optional Municipal Code (35A) — Council manager plan of government; council meetings —
quorum, rules - voting
8 RCW 35A.12.110 — Council meetings shall meet regularly, at least once a month.
9 RCW 42.30.080 — Open Public Meetings Act, Special Meetings, procedures for calling Special Meetings
1° RCW 35A.12.110 — Council meetings shall meet regularly, at least once a month.
11 RCW 42.30.080 - Open Public Meetings Act, Special Meetings, procedures for calling Special Meetings
12 RCW 42.30.080(3) — Open Public Meetings Act, Special Meetings, procedures for calling Special Meetings
13 RCW 42.30.090 — Open Public Meetings Act, Adjournments
14 RCW 35A.13.170 - Optional Municipal Code (35A) — Council mgr plan of govt; meetings: quorum, rules, voting
1s 35A.12.120 — Council meetings, shall meet regularly, at least once a month
16 RCW 35A.12.060 — A council position shall become vacant if the councilmember fails to attend three consecutive
regular meetings of the council without being excused by the council.
17 RCW 42.17A.555 — Use of public office or agency facilities in campaigns — Prohibition — Exceptions
18 RCW 35A.12.120 — Council — Quorum — Rules — Voting
19 RCW 35A.33.090 — Emergency Expenditures — Other emergencies — Hearing.
20 RCW 35A.13.190 — Ordinances, emergencies, may be effective upon adoption if passed by a majority plus one of
the whole membership of the council and have the ordinance designated as a public emergency; but such ordinance
may not levy taxes, grant, renew or extend a franchise, or authorize the borrowing of money.
21 RCW 35A.13 - Council-manager plan of government.
22 RCW 35A.47.040 — Franchises and permits — "no ordinance or resolution granting any franchise in a code city . .
shall be adopted or passed by the city's legislative body on the day of its introduction nor for five days thereafter, nor
at any other than a regular meeting ... nor without having been granted by the approving vote of at least a majority
of the entire legislative body.
23 RCW 35A.33.090 — Emergency Expenditures — Other emergencies — Hearing.
24 RCW 35A.13.190 — Ordinances, emergencies, may be effective upon adoption if passed by a majority plus one of
the whole membership of the council and have the ordinance designated as a public emergency; but such ordinance
may not levy taxes, grant, renew or extend a franchise, or authorize the borrowing of money.
Page 73 of 74
zs RCW 35A.13.030 - Mayor — election — chair to be mayor — duties: Biennially at the first meeting of the new council
members shall choose a chair from among their number; chair's title shall be mayor and preside at meetings.
z6 RCW 35A.13 — Council-manager plan of government.
27 RCW 35A.13.020 — Mayor — election, chair to be mayor, duties
28 RCW 42.12.070 — Filling nonpartisan vacancies
29 RCW 42.04.020 — Eligibility to hold office. That no person shall be competent to qualify for or hold any elective
public office within the state of Washington ... municipal corporation or other district, ... unless he or she be a citizen
of the United States and state of Washington and an elector of such county, district, precinct, school district,
municipality or other district or political subdivision.
3° RCW 35A.13.080 — City manager powers and duties
31 RCW 35A.13.120 — city manager — Interference by councilmembers
32 RCW 42.36.040 — Public discussion by candidate for public office
Page 74 of 74
To:
From:
Re:
DRAFT
ADVANCE AGENDA
as of September 27, 2018; 11:00 a.m.
Please note this is a work in progress; items are tentative
Council & Staff
City Clerk, by direction of City Manager
Draft Schedule for Upcoming Council Meetings
Oct 9, 2018, Formal meeting Format, 6:00 p.m.
1. PUBLIC HEARING #2: 2019 Budget — Chelsie Taylor
2. Consent Agenda (claims, payroll, minutes)
3. First Reading Ordinance 18-022, Property Tax — Chelsie Taylor
4. Admin Report: Advance Agenda — Mayor Higgins
[*estimated
Oct 16, 2018, Study Session, 6:00 p.m.
1. Appleway Trail, Univ. to Pines, Parks Amenities — Mike Stone; Julia Culp
2. Police Precinct Lease Renewal — Morgan Koudelka
3. Legislative Agenda, 2019 — Mark Calhoun
4. Advance Agenda — Mayor Higgins
[due Tue Oct 21
(20 minutes)
(5 minutes)
(10 minutes)
(5 minutes)
meeting: 40 mins]
due Tue Oct 91
(10 minutes)
(10 minutes)
(15 minutes)
(5 minutes)
[*estimated meeting: 40 mins]
Oct 23, 2018, Formal Meeting Format, 6:00 p.m.
1. PUBLIC HEARING: 2018 Budget Amendment — Chelsie Taylor
2. Consent Agenda (claims, payroll, minutes)
3. Second Reading Ordinance 18-022, Property Tax — Chelsie Taylor
4. First Reading Ordinance 18-023 approving 2018 Budget Amendment — Chelsie Taylor
5. First Reading Ordinance 18-024 adopting 2019 Budget — Chelsie Taylor
6. Motion Consideration: Outside Agency Allocation of Funds — Chelsie Taylor
7. Motion Consideration, Mayoral Appointments to Salary Commission — Mayor Higgins
8. Motion Consideration: Approval of 2019 Legislative Agenda — Mark Calhoun
9. Admin Report: Quarterly Police Department Report — Chief Werner
10. Admin Report: Advance Agenda — Mayor Higgins
11. Info Item: Department Reports
[due Tue Oct 161
(10 minutes)
(5 minutes)
(10 minutes)
(10 minutes)
(10 minutes)
(20 minutes)
(10 minutes)
(10 minutes)
(10 minutes)
(5 minutes)
[*estimated meeting: 100 mins]
Oct 30, 2018, Study Session, 6:00 p.m. [due Tue Oct 231
1. Woodstove Change -out Grant Program - Jenny Nickerson; Julie Oliver of Spo.Clean Air (20 minutes)
2. Advance Agenda — Mayor Higgins (5 minutes)
Nov 6, 2018, Study Session, 6:00 p.m.
1. Fee Resolution for 2019 — Chelsie Taylor
2. Advance Agenda — Mayor Higgins
Nov 13, 2018, Formal Meeting Format, 6:00 p.m.
Proclamation: Small Business Saturday
1. PUBLIC HEARING #3: 2019 Budget — Chelsie Taylor
2. Consent Agenda (claims, payroll, minutes)
3. Second Reading Ordinance 18-023 approving 2018 Budget Amendment — Chelsie Taylor
4. Second Reading Ordinance 18-024 adopting 2019 Budget — Chelsie Taylor
5. Admin Report: LTAC Recommendations to Council — Chelsie Taylor
6. Admin Report: Advance Agenda
1due Tue Oct 301
(15 minutes)
(5 minutes)
[due Tue Nov 6
(15 minutes)
(5 minutes)
(10 minutes)
(10 minutes)
(15 minutes)
(5 minutes)
[*estimated meeting: 60 mins]
Draft Advance Agenda 9/27/2018 2:41:18 PM Page 1 of 2
Nov 20, 2018, Study Session, 6:00 p.m.
1. Advance Agenda — Mayor Higgins
2. Info Item: Department Reports
Nov 27, 2018 — Meeting Cancelled — Thanksgiving Holiday
Dec 4, 2018, Study Session, 6:00 p.m.
1. Sullivan Bridge Project Completion Update — Gloria Mantz, John Hohman
2. Advance Agenda — Mayor Higgins
Dec 11, 2018, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Proposed Fee Resolution for 2019 — Chelsie Taylor
3. Motion Consideration: Award of Lodging Tax for 2019 — Chelsie Taylor
4. Admin Report: Advance Agenda
Dec 18, 2018, Study Session, 6:00 p.m.
1. Advance Agenda — Mayor Higgins
2. Info Item: Department Reports
No Meeting: Tuesday, December 25, 2018, and no meeting Tuesday, January 1, 2019
*time for public or Council comments not included
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
Aging & Long Term Care Board Appts/Interlocal
Animal Control Regulations (SVMC 7.30)
Argonne Rd Broadway to Indiana Bid Award
Barker I-90 WSDOT Interlocal, Interchange
Barker I-90 Interchange Contract
Browns Park Update
Camping in RVs
CDBG (admin report & public hearing)
City Action Days, Olympia Feb 13-14
Community Inclusion
Compassionate SV
Comp Plan Annual Amendments
Donation Recognition
Electrical Inspections
Health District Re SV Stats
Land Use Notice Requirements
Legislative Delegation Meeting
Legislative Remote Testimony (Chambers)
Naming City Facilities Protocol
Neighborhood Restoration Program
Park Lighting
Park Regulations Ordinance Amendments
Police Dept. Quarterly Rpt (April, July, Oct, Jan)
Sign Ordinance
Snowplows, sidewalk snow removal, etc.
St. Illumination (ownership, cost, location)
St. O&M Pavement Preservation
Tobacco 21 Resolution
Town Hall Conversations
TPA
Utility Facilities in ROW
[due Tue Nov 131
(5 minutes)
[due Tue Nov 261
(15 minutes)
(5 minutes)
[due Tue Dec 41
(5 minutes)
(10 minutes)
(15 minutes)
(5 minutes)
Idue Tue Dec 111
(5 minutes)
Draft Advance Agenda 9/27/2018 2:41:18 PM Page 2 of 2