18-141.00 Evco Sound & Electronics: Vehicle Gates & Building Security Panels CONSTRUCTION AGREEMENT
Evco Sound&Electronics,Inc. 18-141.00
THIS CONSTRUCTION AGREEMENT (the "Agreement") is made by and between the City of
Spokane Valley, a code City of the State of Washington ("City") and Evco Sound & Electronics, Inc.,
• ("Contractor")jointly referred to as the"Parties".
IN CONSIDERATION of the terms and conditions contained herein the Parties agree as follows:
1.Work to Be Performed. Contractor shall do all work and furnish all labor,supervision,tools,materials,
supplies,and equipment and other items necessary for the construction and completion of security projects(the
"Work")in accordance with documents described in Exhibit A and in accordance with this Agreement(which
are by this reference incorporated herein and made part hereof and referred to as the"Contract Documents"),
and shall perform any changes in the work in accordance with the Contract Documents. The terms and
provisions in this Agreement shall control over any inconsistent or incompatible terms in any other Contract
Document.
Contractor shall,for the amount set forth in paragraph 4,below,assume and be responsible for the cost and
expense of all work required for constructing and completing the Work and related activities to the City's
satisfaction, provided for in the Contract Documents, within the time limits prescribed in the Contract
Documents.
The City Manager or designee shall administer and be the primary contact for Contractor. Upon notice from
City,Contractor shall promptly commence work,complete the same in a timely manner,and cure any failure in
performance under this Agreement.
Unless otherwise directed by City,all work shall be performed in conformance with the Contract Documents,
and all City,state,and federal standards,codes,ordinances,regulations,and laws as now existing oras may be
adopted or amended.
2. Time for Performance. Contractor shall commence the Work within 10 days of receipt of a notice to
proceed and shall complete the Work within the times specified in the Contract Documents, as may be
extended in accordance with this Agreement and the Contract Documents.
3. Liquidated Damages. Time is of the essence for this Agreement. Delays cause inconvenience to the
residents of City and cost taxpayers undue sums of money,adding time needed for administration,engineering,
inspection, and supervision. It is impractical for City to calculate the actual cost of delays. Accordingly,
Contractor agrees to pay liquidated damages for failure to achieve Substantial Completion(as defined in the
Contract Documents)which shall be in the amount of$100.00 per day. These liquidated damages are not a
penalty,but are fixed and agreed upon by and between Contractor and City because of the impracticability and
difficulty of fixing and ascertaining the actual damages that City would sustain in the event that the Work is not
completed in accordance with the Contract Documents. Liquidated damages may be retained by City and
deducted from payments otherwise due to the Contractor.
4. Compensation. In consideration of Contractor performing the Work, City agrees to pay Contractor in
accordance with the Contract Documents the sum of$5,044.92,plus Washington State Sales Tax of$443.95
(if applicable),for a total of$5,488.87,based on the bid submitted by Contractor(Exhibit B),and as may be
adjusted in accordance with the Contract Documents.
Construction Agreement—Revised 4-10-18 Page 1 of 7
5.Payment. Contractor may elect to be paid in monthly installments,upon presentation of an application for
payment in a form satisfactory to City. Applications for payment shall be sent to the City Finance Department
at the address stated in paragraph 6.
Pursuant to chapter 60.28 RCW, five percent of the compensation due Contractor shall be retained by City.
City reserves the right to withhold payment under this Agreement for that portion of the work(if any)which is
determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Contract
Documents,City standards,City Code,state standards,or federal standards.
6. Notice. Notice other than applications for payment shall be given in writing as follows:
TO THE CITY: TO THE CONTRACTOR:
Name: Christine Bainbridge, City Clerk Name:Evco Sound&EIectronics,Inc.
Phone:(509)720-5000 Phone: 509-535-8718
Address: 10210 East Sprague Avenue Address:3511 E.Trent Ave.
Spokane Valley, WA 99206 Spokane, WA 99202
7.Applicable Laws and Standards. The Parties,in the performance of this Agreement,agree to comply with
all applicable federal,state,and local laws,codes,and regulations.
8. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary
Covered Transactions.
A.By executing this Agreement,the Consultant certifies to the best of its knowledge and belief,that it
and its principals:
1. Are not presently debarred, suspended,proposed for debarment,declared ineligible, or
voluntarily excluded from covered transactions by any federal department or agency;
2. Have not within a three-year period preceding this proposal been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (federal, state, or
local)transaction or contract under a public transaction;violation of federal or state antitrust
statutes or commission of embezzlement,theft,forgery,bribery,falsification or destruction of
records,making false statements,or receiving stolen property;
3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (federal, state, or local) with commission of any of the offenses enumerated in
paragraph(A)(2)of this certification;and
4. Have not within a three-year period preceding this application/proposal had one or more
public transactions(federal,state,or local)terminated for cause or default.
B. Where the prospective primary participant is unable to certify to any of the statements in this
certification,such prospective participant shall attach an explanation to this Agreement.
9.Prevailing Wages on Public Works. Contractor,any subcontractor,or other person doing work under this
Agreement, shall comply with the requirements of chapter 39.12 RCW, and shall pay each employee an
amount not less than the Prevailing Rate of Wage,as specified by the Industrial Statistician of the Washington
Construction Agreement—Revised 4-10-18 Page 2 of 7
State Department of Labor and Industries("L&I"). If employing labor in a class not shown,Contractor shall
request a determination of the correct wage rate for the class and locality from the Industrial Statistician.
Contractor shall provide a copy of any such determinations to City.
Before commencing,during,and upon completion of the work,Contractor shall file all forms and pay all fees
required by L&I and shall indemnify and hold City harmless from any claims related to its failure to comply
with chapter 39.12 RCW.
The following information is provided pursuant to RCW 39.12.030:
A. State of Washington prevailing wage rates applicable to this public works project,published by
L&I,are located at the L&I website address:
https://fortress.wa.gov/Ini/wagelookup/prvWagelookup.aspx
B.This Project is located in Spokane County.
C.The effective prevailing wage date is the same date as the bid due date as referenced in the
original request for bids and as may be revised by addenda.
A copy of the applicable prevailing wage rates is also available for viewing at the City Community&Public
Works Department located at 10210 East Sprague Avenue,Spokane Valley,WA 99206. Upon request,City
will mail a hard copy of the applicable prevailing wages for this project.
10. Relationship of the Parties. It is understood and agreed that Contractor shall be an independent
contractor and not the agent or employee of City,that City is interested only in the results to be achieved,and
that the right to control the particular manner,method,and means in which the services are performed is solely
within the discretion of Contractor. Any and all employees who provide services to City under this Agreement
shall be deemed employees solely of Contractor. Contractor shall be solely responsible for the conduct and
actions of all its employees under this Agreement and any liability that may attach thereto.
11.Ownership of Documents. All drawings,plans,specifications,and other related documents prepared by
Contractor under this Agreement are and shall be the property of City, and may be subject to disclosure
pursuant to chapter 42.56 RCW,or other applicable public record laws.
12.Records. The City or State Auditor or any of their representatives shall have full access to and the right to
examine during normal business hours all of Contractor's records with respect to all matters covered in this
Agreement. Such representatives shall be permitted to audit,examine,make excerpts or transcripts from such
records,and to make audits of all contracts,invoices,materials,payrolls,and record of matters covered by this
Agreement for a period of three years from the date final payment is made hereunder.
13.Warranty. Unless provided otherwise in the Contract Documents,Contractor warrants that all Work and
materials performed or installed under this Agreement are free from defect or failure for a period of one year
following final acceptance by City,unless a supplier or manufacturer has a warranty for a greater period,which
warranty shall be assigned or transferred to City. In the event a defect or failure occurs in work or materials,
Contractor shall,within the warranty period,remedy the same at no cost or expense to City. This warranty
provision shall not be construed to establish a period of limitation with respect to Contractor's other obligations
under this Agreement.
Construction Agreement—Revised 4-10-18 Page 3 of 7
14.Contractor to Be Licensed and Bonded. Contractor shall be duly licensed,registered,and bonded by the
State of Washington at all times this Agreement is in effect.
15.Contractor to Provide Performance and Payment Bonds. Contractor shall provide a payment bond and
a performance bond in the full amount of the Agreement on the City's bond forms. Alternatively,Contractor
may elect to have the City retain 10%of the Agreement amount in lieu of providing the City with a payment
bond and a performance bond,pursuant to RCW 39.08.010(3).
•
16. Insurance. Contractor shall procure and maintain for the duration of the Agreement insurance against
claims for injuries to persons or damage to property which may arise from or in connection with the
performance of the work hereunder by Contractor,its agents,representatives,or employees.
A.Minimum Scope of Insurance. Contractor shall obtain insurance of the types described below:
1.Automobile liability insurance covering all owned,non-owned,hired,and leased vehicles.
Coverage shall be written on Insurance Services Office(ISO)form CA 00 01 or a substitute
form providing equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
2.Commercial general liability insurance shall be written on ISO occurrence form CG 00 01
and shall cover liability arising from premises,operations,independent contractors,products-
completed operations, stop gap liability, personal injury, advertising injury, and liability
assumed under an insured contract. The commercial general liability insurance shall be
endorsed to provide a per project aggregate limit using ISO form CG 25 03 05 09 or an
equivalent endorsement. There shall be no endorsement or modification of the commercial
general liability insurance for liability arising from explosion, collapse, or underground
property damage. City shall be named as an additional insured under Contractor's commercial
general liability insurance policy with respect to the work performed for City using ISO
Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed
Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent
coverage.
3.Workers'compensation coverage as required by the industrial insurance laws of the State
of Washington.
B.Minimum Amounts of Insurance. Contractor shall maintain the following insurance limits:
1.Automobile liability insurance with a minimum combined single limit for bodily injury and
property damage of no less than$1,000,000 per accident.
2.Commercial general liability insurance shall be written with limits no less than$1,000,000
each occurrence, $2,000,000 general aggregate, and no less than a $2,000,000 products-
completed operations aggregate limit.
C.Other Insurance Provisions. The insurance policies are to contain,or be endorsed to contain,the
following provisions for automobile liability and commercial general liability insurance:
1. Contractor's insurance coverage shall be primary insurance with respect to City. Any
insurance,self-insurance,or insurance pool coverage maintained by City shall be excess of
Construction Agreement—Revised 4-10-18 Page 4 of 7
Contractor's insurance and shall not contribute with it.
2. Contractor shall fax or send electronically in.pdf format a copy of insurer's cancellation
notice within two business days of receipt by Contractor.
3.If Contractor maintains higher insurance limits than the minimums shown above,City shall
be insured for the full available limits of commercial general and excess or umbrella liability
maintained by Contractor, irrespective of whether such limits maintained by Contractor are
greater than those required by this Agreement or whether any certificate of insurance
furnished to the City evidences limits of liability lower than those maintained by Contractor.
4. Failure on the part of Contractor to maintain the insurance as required shall constitute a
material breach of this Agreement, upon which the City may, after giving at least five
business days' notice to Contractor to correct the breach, immediately terminate the
Agreement, or at its sole discretion, procure or renew such insurance and pay any and all
premiums in connection therewith, with any sums so expended to be repaid to City on
demand, or at the sole discretion of the City, offset against funds due Contractor from the
City.
D.Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.Best rating of
not less than A:VII.
E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement,
Contractor shall furnish acceptable insurance certificates to City at the time Contractor returns the
signed Agreement,which shall be Exhibit C. The certificate shall specify all of the parties who are
additional insureds,and shall include applicable policy endorsements,and the deduction or retention
level. Insuring companies or entities are subject to City acceptance. If requested,complete copies of
insurance policies shall be provided to City. Contractor shall be financially responsible for all
pertinent deductibles,self-insured retentions,and/or self-insurance.
F.Subcontractor Insurance. Contractor shall cause each and every subcontractor to provide insurance
coverage that complies with all applicable requirements of the Contractor-provided insurance as set
forth herein,except Contractor shall have sole responsibility for determining the limits of coverage to
be required to be obtained by subcontractors. Contractor shall ensure that the City is an additional
insured on each and every subcontractor's commercial general liability insurance policy using an
endorsement at least as broad as ISO additional insured endorsement CG 20 38 04 13.
17.Indemnification and Hold Harmless. Contractor shall,at its sole expense,defend,indemnify,and hold
harmless City and its officers,agents,and employees, from any and all claims,actions, suits, liability, loss,
costs,attorney's fees and costs of litigation,expenses,injuries,and damages of any nature whatsoever relating
to or arising out of the wrongful or negligent acts,errors,or omissions in the services provided by Contractor,
Contractor's agents, subcontractors, subconsultants, and employees to the fullest extent permitted by law,
subject only to the limitations provided below.
Contractor's duty to defend,indemnify,and hold City harmless shall not apply to liability for damages arising
out of such services caused by or resulting from the sole negligence of City or City's agents or employees.
Contractor's duty to defend,indemnify,and hold City harmless against liability for damages arising out of such
services caused by the concurrent negligence of(a)City or City's agents or employees,and(b)Contractor,
Construction Agreement—Revised 4-10-18 Page 5 of 7
Contractor's agents, subcontractors, subconsultants, and employees shall apply only to the extent of the
negligence of Contractor,Contractor's agents,subcontractors,subconsultants,and employees.
Contractor's duty to defend,indemnify,and hold City harmless shall include,as to all claims,demands,losses,
and liability to which it applies,City's personnel-related costs,reasonable attorneys'fees,and the reasonable
value of any services rendered by the office of the City Attorney,outside consultant costs,court costs,fees for
collection,and all other claim-related expenses.
Contractor specifically and expressly waives any immunity that may be granted it under the Washington State
Industrial Insurance Act,Title 51 RCW. These indemnification obligations shall not be limited in any way by
any limitation on the amount or type of damages,compensation,or benefits payable to or for any third party
under workers' compensation acts, disability benefit acts, or other employee benefits acts. Provided, that
Contractor's waiver of immunity by the provisions of this paragraph extends only to claims against Contractor
by City,and does not include,or extend to,any claims by Contractor's employees directly against Contractor.
Contractor hereby certifies that this indemnification provision was mutually negotiated.
18.Waiver. No officer,employee,agent,or other individual acting on behalf of either party has the power,
right,or authority to waive any of the conditions or provisions of this Agreement. No waiver in one instance
shall be held to be waiver of any other subsequent breach or nonperformance. All remedies afforded in this
Agreement or by law shall be taken and construed as cumulative and in addition to every other remedy
provided herein or by law. Failure of either party to enforce at any time any of the provisions of this
Agreement or to require at any time performance by the other party of any provision hereof shall in no way be
construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof.
19. Assignment and Delegation. Neither party shall assign, transfer, or delegate any or all of the
responsibilities of this Agreement or the benefits received hereunder without first obtaining the written consent
of the other party.
20.Confidentiality. Contractor may,from time-to-time,receive information which is deemed by City to be
confidential. Contractor shall not disclose such information without the prior express written consent of City
or upon order of a Court of competent jurisdiction.
21.Disputes. All disputes arising under or related to this Agreement that cannot be resolved through informal
discussion and negotiations shall be resolved by litigation filed in the Superior Court of the State of
Washington for Spokane County, unless otherwise required by applicable federal or state law.
22. Subcontractor Responsibility. As required by RCW 39.06.020,Contractor shall verify responsibility
criteria for each first tier subcontractor and its subcontractors of any tier that hires other subcontractors shall
verify responsibility criteria for each of its subcontractors. Verification shall include that each subcontractor,at
the time of subcontract execution,meets the responsibility criteria listed in RCW 39.04.350(1)and possesses
an electrical contractor license,if required by chapter 19.28 RCW,or an elevator contractor license if required
by chapter 70.87 RCW. This verification requirement shall be included in every subcontract of every tier.
23.Jurisdiction and Venue. This Agreement is entered into in Spokane County,Washington. Venue shall be
in Spokane County, State of Washington.
24.Entire Agreement. This Agreement constitutes the entire and complete agreement between the parties
and supercedes any prior oral or written agreements. This Agreement may not be changed,modified,or altered
Construction Agreement—Revised 4-10-18 Page 6 of 7
except in writing signed by the Parties.
25.Anti-kickback. No officer or employee of City,having the power or duty to perform an official act or
action related to this Agreement, shall have or acquire any interest in this Agreement, or have solicited,
accepted,or granted a present or future gift,favor, service,or other thing of value from any person with an
interest in this Agreement.
26.Business Registration. Prior to commencement of Work under this Agreement,Contractor shall register
with the City as a business if it has not already done so.
27.Severability. If any section,sentence,clause,or phrase of this Agreement should be held to be invalid for
any reason by a court of competent jurisdiction,such invalidity shall not affect the validity of any other section,
sentence,clause,or phrase of this Agreement.
28.Exhibits. Exhibits attached and incorporated into this Agreement are:
A. Scope of Work
B. Cost Statement
C. Insurance Endorsements
The Parties have executed this Agreement this 2 day of W1,61" ,2018. .
CITY OF SPOKANE VALLEY: Contrac or:
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Mark Calhoun,City anager By:
Its: Authorized Representative
ATTEST
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Christine Bainbridge,City Clerk
APPROVED AS TO FORM:
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Office the Citt tto . •y
Construction Agreement—Revised 4-10-18 Page 7 of 7
-� Evco Sound & Electronics, Inc.
OSince 1969 • evcosound.com • 509.535.8718 • 3511 East Trent Avenue, Spokane, WA 99202
Pro Sound • Audio Visual • Fire Alarm • Security • Video Surveillance • Nurse Call
4-
0 SOW City Hall Security Upgrades for Agreement to Perform
-�-- Consulting Services to City of Spokane Valley
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^, Date Services Performed By: Services Performed For:
July 30,2018 EVCO Sound and Electronics Inc. City of Spokane Valley
3511 E Trent Ave 10210 E Sprague Ave
Spokane,WA 99202 Spokane,WA 99202
a
( ) This Statement of Work(SOW)is issued between City of Spokane Valley("Client")and EVCO Sound and
Electronics Inc.("Contractor").This SOW:City Hall Security Upgrades(hereinafter called the"SOW"),effective
as of signing date,is entered into by and between Contractor and Client,and is subject to the terms and
conditions specified below.The Exhibit(s)to this SOW,if any,shall be deemed to be a part hereof. In the event
of any inconsistencies between the terms of the body of this SOW and the terms of the Exhibit(s)hereto,the
terms of the body of this SOW shall prevail.
Engagement Resources
10210 E Sprague Ave
Mark Calhoun Spokane,WA 99202
Scope of Work
Contractor shall provide the Services and Deliverable(s)as follows:
Spokane Valley City Hall would like some additional components added to the current security system.Adds or
changes include:installing two access readers for the Parking Gates,moving alarm keypad from current
stairwell location to South stairwell and setting up an arm and disarm system from VAX contact closure.
Statement of Nark for City of Spokane Valley •July 30,2018 1
Deliverable Materials
EVCO will install and program access card readers at Parking Gate entrances on Owner provided mounting
surface and raceways.Move and program keypad to South stairwell,terminating wire at each location,wire to
be pulled from MDF Room to South stairwell by Electrical Contractor.Setup arm and disarm intrusion system
from the access card reader to be installed in the South stairwell.Readers and Wire for Parking gates are
already on site and Electrical Contractor will perform all wire pulls with EVCO provided wire.EVCO will train
client on usage and ensure system is functioning properly.
Exclusions:
The following work is not included in our Scope of Work
• All conduit,high voltage,wiring panels,breakers,relays,boxes,receptacles,etc.
• Running wire as needed to accomplish project.
• Concrete saw cutting and/or core drilling.
• Fire wall,ceiling,roof and floor penetration.
• Fixing wall areas upon removal where current units are located.
Contractor Responsibilities
• Provide all materials listed needed for Project.
• Provide all Professional Services needed to accomplish Project
• Includes offsite system setup,programming and testing.
• Includes onsite installation,setup and training.
• All needed Permits for the project.
Client Responsibilities
• Assuming viable location for mounting of access card readers and keypads with power available.
• Assuming no Firewalls will need breaching
• Lining up Electrical Contractor to perform wire runs using Evco supplied cable.
Assumptions
• The room(s)match(es)the drawings provided
• Site preparation will be verified by Evco project supervisor or representative before scheduling of the
installation.All work areas should be clean and dust free prior to the beginning of on-site integration of
electronic equipment.
• Customer communication of readiness will be considered accurate and executable by Evco project
manager.
Statement of Work for City of Spokane Valley-July 30,2018 2
• In the event of any arrival to site that Evco is not able to execute work and definable progress,the
Customer will be charged a$450 Fee to offset the lost time due to the lack of readiness. The$450 Fee
will be presented.as a Contract Change Order and will/may halt work until acceptance by the Customer
and rescheduling of the integration effort is agreed upon.
• Rescheduling and redeployment of Evco technicians due to Client changes or unacceptable site
preparation may cause scheduling delays of up to 10 business days.
• There is ready access to the building/facility and the room(s)for equipment and materials.
• There is secure storage for equipment during a multiple-day integration.
• If Customer furnished equipment and existing cabling is to be used, Evco assumes that these items are in
good working condition at this time and will integrate into the designed solution. Any repair,replacement
and/or configuration of these items that may be necessary will be made at an additional cost.
• All Network configurations including IP addresses are to be provided,operational and functional before
project integration begins. Evco will not be responsible for testing the LAN connections.
• Cable or Satellite drops must be in place with converter boxes operational before the completion of
integration. Any delay resulting in extra work caused by late arrival of these items will result in a change
order for time and materials.
• Document review/feedback on drawings/correspondence will be completed by the Customer within
two business days{unless otherwise noted}
• The documented Change Control process will be used to the maximum extent possible—the Customer
will have an assigned person with the authority to communicate/approve project Field Directed Change
Orders and Contract Change Orders(see Appendix)
• In developing a comprehensive proposal for equipment and integration services Evco's Sales
Representatives and Engineering teams must make some assumptions regarding the physical construction
of your facility,the availability of technical infrastructure and site conditions for installation.If any of the
conditions we have indicated in the site survey form are incorrect or have changed for your particular
project or project site,please let your Sales representative know as soon as possible. Conditions of the
site found during integration effort which are different from those documented may have an
• Conditions of the site found during integration effort which are different from those documented may
have an effect on the price of the system solution,integration or services.To ensure that you have an
accurate proposal based on your facility and specific to the conditions of your project,please review all
project documentation carefully.
Fee Schedule
This engagement will be conducted on a Fixed Fee basis.Only the work outlined in this SOW will be completed
for the costs below. Materials will be billed as they are invoiced by the vendor. Labor will be billed at 50%up
front and the remaining 50%upon completion of the project.The total value for the Services pursuant to this
SOW will be agreed upon with acceptance unless otherwise agreed to by both parties via the project change
control procedure,as outlined within.A Change Order will be issued specifying the amended value. Project
Statement of IT/ork for City of Spokane Valley•July 30,2018 3
will be considered completed upon final walkthrough punch list with final contingencies listed and timeline to
complete set.
Item Description Quantity Eate Cost
Vicon access card proximity reader 1 $156.28
Vicon Door Controller 1 $790.40
Permits,cabling and connecting hardware LOT $746.58
Shipping $64.16
Materials Sub-total $1,757.42
Installation Services (prevailing wage) $1,290.00
Programming/Staging Services $720.00
Engineering/Design Services $450.00
Professional Services $595.00
Travel Time/Costs $232.50
Labor Sub-total $3,287.50
Subtotal $5,044.92
Tax $443.95
Project Total $5,488.87
HH 'r ate„ -,nt Protc< t r Ch pit Cos< e iter
10210 E Sprague Ave
Spokane,WA 99202 Jenny Nickerson NA
Completion Criteria
Contractor shall have fulfilled its obligations when any one of the following first occurs:
• Contractor accomplishes the Contractor activities described within this SOW,including delivery to Client
of the materials listed in the Section entitled"Deliverable Materials,"and Client accepts such activities
Statement of Work for City ofSpokane Valley •July 30,2018 4
and materials without unreasonable objections. No response from Client within 2-business days of
deliverables being delivered by Contractor is deemed acceptance.
• If additional items need to be accomplished after the final walkthrough the project will be moved into
completed status and Service dept.will take over the remaining items with a set date by client and
contractor.
Project Change Control Procedure
The following process will be followed if a change to this SOW is required:
• A Project Change Order(PCO)will be the vehicle for communicating change.The PCO must describe the
change,the rationale for the change,and the effect the change will have on the project.
• The designated Project Manager of the requesting party(Contractor or Client)will review the proposed
change and determine whether to submit the request to the other party.
• Both Project Managers will review the proposed change and approve it for further investigation or reject
it.Contractor and Client will mutually agree upon any charges for such investigation,if any. If the
investigation is authorized,the Client Project Managers will sign the PCR,which will constitute approval
for the investigation charges.Contractor will invoice Client for any such charges.The investigation will
determine the effect that the implementation of the PCR will have on SOW price,schedule and other
terms and conditions of the Agreement.
• Upon completion of the investigation,both parties will review the impact of the proposed change and,if
mutually agreed,a Change Authorization will be executed.
• A written Change Authorization and/or PCO must be signed by both parties to authorize implementation
of the investigated changes.
Knowledge Transfer (Training)
This is geared specifically towards the end-user/operator. The purpose of this knowledge transfer is to
provide operators with the necessary knowledge to confidently and comfortably operate all aspects of the
integrated system. Areas covered include the following:
• Equipment and system overview
• Equipment operation and function •
• Equipment start up,stop,and shut Down
• Equipment automatic and manual operation
• Discussion and documentation relating to control system operation
• Discussion and documentation relating to system processor and its control applications
• Powering up,powering down Sound system via control system
• Manual operation of display systems,audio system and all other related components
• Use/operation of patch panels,when and where to be used
• Who to call when help is required
Statement of Work for City ofSpokane Valley •July 30,2018 5
Period of Performance
Warranty and Service
EVCO will provide a labor warranty for all systems listed for a period of 180 days from substantial completion.
Equipment holds a 1-year warranty and will be replaced on a time cost basis outside of the 180-day period.
EVCO is an authorized dealer for all listed systems to provide sales,service and ongoing warranty support.
Any service required during the warranty period will be as follows:Initial response via phone or email to be
within 2 hours during normal business hours followed by authorized service technician dispatched within 3
business days.After hours,weekend and holiday work if required will be billed at the following rates,
Weekday evenings and Saturday-$135/hour,2 hour minimum,Sunday and holiday-$180/hour,2 hour
minimum.
Upon final acceptance the O&M manuals,AS-BUILT drawings and system documentation will be provided.All
custom software or programming code will be turned over to the owner after the first year of support and
maintenance
Exclusions
The following items/circumstances are not covered under these terms:
Damage caused by misuse,abuse,neglect,accident,vandalism,disaster,fire,flood,water,wind,lightning,and
other acts of God.
Items designed to fail in order to protect the equipment,such as power and/or lightning suppressors,are also
not covered by this plan.Damage caused by failure to provide adequate electrical power or unsuitable
building conditions(i.e.HVAC).Damage caused by repairs done to the equipment by unauthorized individuals
(other contractors,employees,etc.).
Statement of Work for City of Spokane Valley •July 30,2018 6
Project Approval
IN WITNESS WHEREOF,the parties hereto have caused this SOW to be effective as of the day,month and year
first written above.
EVCO Sound and Electronics
City of Spokane Valley Inc.
By: By:
Name: Name:
Title: Title:
•
•
Statement of Work for City of Spokane Valley•July 30,2018 7
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A,CO� 11/22/22017017REP CERTIFICATE OF LIABILITY INSURANCE DATE /YYY'
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THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING 1NSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CCONTACT
RM Home Office
TrueNorth Companies,L.C. PHONE 319-366-2723 f .Ne):877-810-6374
5001st St SE (A10.,Ny Frt)'
Cedar Rapids IA 52401
E-MAIL ORFES:certs@truenorthcompanies.com
INSURER(S)AFFORDING COVERAGE NAIC#
INSURER A:Atlantic Specialty Insurance Company 27154
INSURED EVCOSOU-01 INSURER B:
EVCO Sound&Electronics Inc INSURER C:
3511 E Trent Ave
Spokane WA 99202-4416 INSURER D:
INSURER.E:
INSURER F:
COVERAGES CERTIFICATE NUMBER:870566144 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE ADDL bUBR POUCY EFF POLICY EXP
LTRINS!) WVD POLICY NUMBER (MMIDD/YYYYI (MMIDD/YYYYI LIMITS
A X COMMERCIAL GENERAL LIABILITY Y 711-01-60-55-0000 11/26/2017 11/26/2018 EACH OCCURRENCE $1,000,000DAMAGE
NTED
CLAIMS-MADE n OCCUR PREMISES(Eaoccurrence) 5500,000
MED EXP(Any one person) 510,000
PERSONAL&ADV INJURY $1,000,000
Galt AGGREGATE LIMITAPPLES PER GENERAL AGGREGATE 52,000,000
X POLICY n!pa- X LOC PRODUCTS-COMP/OP AGO $2,000,000
OTHER: $
A 018 COMBINED SINGLE LIMI r
AUTOMOBILE LIABILITY 711-01-60-55-0000 11/26/2017 11/28/2 51,000,000
(Ee accident)
X ANY AUTO BODILY INJURY(Per person) $
— OWNED —I SCHEDULED BODILY INJURY(Per accident) $
_ AUTOS ONLY AUTOS
HIRED NON-0WNED PROPERTY DAMAGE
X AUTOS ONLY AUTOS ONLY (Per accident) 5
_. S
A X UMBRELLA LIAB X OccUR 711-01-60-55-0000 11/26/2017 11/26/2018 EACH OCCURRENCE $2,000,000
EXCESS LIAR CLAIMS-MADE AGGREGATE $2,000,000 _
DED X RETENTION$0 S
WORKERS COMPENSATION
AND EMPLOYERS'LIABILITY YIN STATUTE ER
ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ N/A E.L.EACH ACCIDENT S
OFFICER/MEMBER EXCWDED9
(Mandatory In NH) EL DISEASE-EA EMPLOYEE $
H yes,describe under
DESCRIPTION OF OPERATIONS below EL DISEASE-POUCY LIMIT $
A Washington State-Stop Gap 711-01-60-55-0000 11/26/2017 11/26/2018 WA State-Stop Gap 1,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached K more space is required)
If Yes is indicated above for add'I insd forms Gen Liab#VCG207(premises),#VCG207(completed operations),Auto Liab#VCA201 applies.
If Yes is indicated above for waiver of subrogation forms Gen Liab#VCG207,Auto Liab#VCA201. Coverage is extended for work performed
and required under written contract with the above named insured.
RE: City of Spokane Valley Council Chambers
See Attached...
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Spokane Valley THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
11707 E Sprague Ave Suite 106 ACCORDANCE WITH THE POLICY PROVISIONS.
Spokane Valley WA 99206
AUTt}ORIZED REPRESENTATIVE
(�,fG�J��G�
®1988-2016 ACORD CORPORATION. All rights reserved.
ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD
r a.r
AGENCY CUSTOMER ID: EVCOSOU-01
LOC#:
�CORU ADDITIONAL REMARKS SCHEDULE Page 1 of 1
AGENCY NAMED INSURED
TrueNorth Companies, LC. EVCO Sound&Electronics Inc
PDl1CY NUMBER 3511 E Trent Ave
Spokane WA 99202-4416
CARRIER NAIC CODE
EFFECTIVE DATE:
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM ISA SCHEDULE TO ACORD FORM,
FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE
' City of Spokane Valley is an additional insured as respects general liability.
ACORD 101 (2008/01) ®2008 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
EVCO SOUND&ELECTRONICS INC https://secure.lni.wa.gov/verify/Details/liabilityCertificate.aspx?U...
STATE OF WASHINGTON
Department of Labor & Industries
Certificate of Workers' Compensation Coverage
September 26, 2018
•
WA UBI No. 600 187 719
•
L&I Account ID 227,266-00
Legal Business Name EVCO SOUND& ELECTRONICS INC
Doing Business As EVCO SOUND& ELECTRONICS INC
Workers'Comp Premium Status: Account is current.
Estimated Workers Reported Quarter 2 of Year 2018"51 to 75
(See Description Below) Workers"
Account Representative Employer Services Help Line, (360)
902-4817
Licensed Contractor? Yes
License No. EVCOSSE843DT
License Expiration 03/30/2020 •
What does "Estimated Workers Reported"
mean?
Estimated workers reported represents the
number of full time position requiring at least 480
hours of work per calendar quarter. A single 480
hour position may be filled by one person, or
several part time workers.
Industrial Insurance Information
Employers report and pay premiums each quarter
based on hours of employee work already
performed, and are liable for premiums found
later to be due. Industrial insurance accounts
have no policy periods, cancellation dates,
limitations of coverage or waiver of subrogation
(See RCW 51.12.050 and 51.16.190).
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