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18-141.01 Evco Sound & Electronics: Vehicle Gates & Building Security Panels CONTRACT AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SPOKANE VALLEY AND EVCO Spokane Valley Contract# 18-141. .01 For good and valuable consideration,the legal sufficiency of which is hereby acknowledged,City and the Evco Sound&Electronics. Inc. mutually agree as follows: 1.Purpose:This Amendment is for the Contract for powering the man gates in the vehicle cages and moving the security panel by and between the Parties, executed by the Parties on September 24, 2018,and which terminates on upon completion. Said contract shall be referred to as the"Original Contract"and its terms are hereby incorporated by reference. Total compensation under the Original Contract is not to exceed $5,044.92. 2.Original Contract Provisions: The Parties agree to continue to abide by those terms and conditions of the Original Contract and any amendments thereto which are not specifically modified by this Amendment. 3. Amendment Provisions: This Amendment is subject to the following amended provisions, which are either as follows,or attached hereto as Appendix"A". All such amended provisions are hereby incorporated by reference herein and shall control over any conflicting provisions of the Original Contract, including any previous amendments thereto. Adding the cost of a 12/24V power supply. The provided exterior gate hardware draws more current than the existing door controllers can provide,so an auxiliary power supply for the exterior gate locks is needed 4. Compensation Amendment History: This is Amendment #01 of the Original Contract. The history of amendments to the compensation on the Original Contract and all amendments is as follows: Date Compensation Original Contract Amount Sept. 24,2018 $5,488.87 Amendment#1 Oct. 05,2018 $**,300.00 Total Amended Compensation $*5,788,87 The parties have executed this Amendment to the Original Contract this qA_ day of October,2018. CITY,OF SPOKANE VALLEY: CONSULTANT/CONTRACTOR: N C011(.451,Gt... so 4�� Clctfirv>riro �i5,c. Mark Calhoun By or. /Like C- A, City Manager Its: Title V to A E/ APPROW .5 AS TO FORM: •ALI - v(1 hristine Bainbridge,City Clerk Of c` of I-IV Attorney 1 APPENDIX"A" 1. Paragraph 4 (Compensation) of the Original Contract is hereby amended to change the total compensation paid from $5,488.87 , to $5,788.87. Paragraph 4 of the Original Contract is amended to read as follows:Compensation. In consideration of Contractor performing the Work, City agrees to pay Contractor in accordance with the Contract Documents the sum of$5,320.66, plus Washington State Sales Tax of$468.21(if applicable), for a total of$5,788.87, based on the bid submitted by Contractor(Exhibit B),and as may be adjusted in accordance with the Contract Documents. The City agrees to pay up to$5,788.87 as full compensation for everything furnished and done under this contract, in accordance with the provisions outlined in the scope of work, as previously and/or presently amended. 2. The Scope of Work, (Exhibit BJ of the Original Contract, is hereby amended to include the following additional tasks and/or services: Consultant/Contractor shall Evco will supply a 6 amp 12/24 Power Supply Unit as attached. 2 Evco Sound QUOTATION: 8097 Evco Sound&Electronics, Inc & Electronics, Inc. PO BOX 3511 Spokane,WA 99220 BILL TO: JOB LOCATION: COMPANY: City of Spokane Valley COMPANY: City of Spokane Valley DATE: October 5,2018 ADDRESS: 10210 E Sprague Ave ADDRESS: 10210 E Sprague Ave SALES REP: Joshua Helgeson PHONE: 5099799948 Spokane Valley,WA 99206 Spokane Valley,WA 99206 EMAIL: jhelgeson@evcosound.com CONTACT: CONTACT: Brian Moat PHONE: (509)720-5044 PHONE: (509)720-5044 TITLE: CCO to Add Power Supply for Exterior Gate Doors SCOPE OF WORK: Owner provided door hardware draws more current than existing door controllers can provide so an auxiliary power supply for exterior lothan will be required. PART NUMBER PART DESCRIPTION QTY UNIT PRICE TOTAL PRICE AL6000LX 6amp 12/24V Power Supply Unit 1.00 $275.74 $275.74 SUBTOTAL: $275.74 TAX: $24.26 TOTAL: $300.00 IF YOU WISH TO ACCEPT THIS PROPOSAL AND RELATED STATEMENT OF WORK, PLEASE SIGNnAND RETURN BUYER: AA kapt BUYER: ����"� DATE: tp`"i /n (Print Name) SIGNATURE: Printed on 10/5/2018 Page 1 of 1 Deanna Horton From: Brian Moat Sent: Friday, October 05, 2018 11:40 AM To: Jenny Nickerson Cc: Deanna Horton Subject: FW: Spokane Valley City Hall Parking Gate Access Control Project Introduction Attachments: COSV- Security Upgrade CO-8097.pdf FYI Brian Moat I Facility Maintenance City Hall 10210 E Sprague Ave I Spokane Valley, WA 99206 (509) 720-5113 I Bmoat@sookanevallev.org Ile .0.01Va1e' This email and any attachments may be subject to disclosure pursuant to Washington State's Public Record Act, chapter 42.56 RCW. From:Josh Helgeson [mailto:jhelgeson@evcosound.com] Sent: Friday, October 05, 2018 10:20 AM To: Brian Moat Cc: Matt Abshire;Tela Richardson Subject: RE: Spokane Valley City Hall Parking Gate Access Control Project Introduction Brian, We have looked over the specs for these door locks and they will require more power than the door controllers can provide. We will need to add a power supply to solve that problem. Evco will take care of the additional labor to setup. We will be able to get the part here and install in time for the gates to be ready by Monday. I will just need a signature on the attached to order.Thank you JOSH HELGESON Commercial Account Executive Evco Sound&Electronics Inc.Since 1969 0(509)535-8718 ext.146 M(509)979-9948 josh@evcosound.com D Evco Sound&Electronics, Inc. From: Brian Moat<bmoat@spokanevallev.org> Sent:Thursday, October 4, 2018 10:00 AM To:Tela Richardson<trichardson@evcosound.com> 1 Cc:Josh Helgeson <jhelgeson@evcosound.com>;Todd Crowe <tcrowe@evcosound.com>; Matt Abshire <mabshire@evcosound.com> Subject: RE: Spokane Valley City Hall Parking Gate Access Control Project Introduction Please see attached installation instructions for GL-1. Please see highlighted comments below. Thank you, Brian Moat I Facility Maintenance City Hall 10210 E Sprague Ave I Spokane Valley, WA 99206 (509) 720-5113 I Bmoat@spokanevalley.org (111 11 11 This email and any attachments may be subject to disclosure pursuant to Washington State's Public Record Act, chapter 42.56 RCW. From:Tela Richardson [mailto:trichardson@evcosound.com] Sent: Wednesday, October 03, 2018 4:59 PM To: Brian Moat<bmoat@spokanevalley.org> Cc:Josh Helgeson<jhelgeson@evcosound.com>;Todd Crowe<tcrowe@evcosound.com>; Matt Abshire <mabshire@evcosound.com> Subject: Spokane Valley City Hall Parking Gate Access Control Project Introduction Hello Brian, I have been assigned as Project Coordinator for the Spokane Valley City Hall Parking Gate Access Control project. Thank you for your business! We look forward to working with you. As the Project Coordinator, I will be your main point of contact for project changes and material requests. On the job site, you will also have our Field Supervisor, Matt Abshire, available to you for any scheduling and on-site related questions. Matt will be performing a job site verification tomorrow to verify site readiness. To better serve you, we would like to ask for a few items: • A project schedule indicating when you would like for us to be onsite for installation and the completion date Hopefully this can be completed as soon as possible, we were lead to believe this project was ready to be executed • Any requirements necessary for being on the job site Prior notice indicating desired time and day • Job site hours I am on-site 7am-5pm most days, I can accommodate days and time if needed We would like to include our timeline in this project for your information as well: Engineering— 1 business day 2 This project is currently with our engineering team to verify the materials and draft the drawings. This process will take approximately 1 business day. Ordering Materials—approx. 7 business days Once materials have been verified in the engineering process, we will have them ordered and shipped to us. This will be roughly 7 business days, after which we will be in contact to schedule our installation. Installation—up to 2 business days Installation for this project should be about 2 business days. Our installation includes the device installation and the testing/programming of the system. Training—1 business day After the system is fully functional, we would like to provide training for the end users of the system to ensure an understanding of the system's capabilities and how to use it. Training can generally run 30 minutes to an hour depending on the complexity of the system. In addition, please confirm the following will be in place prior to EVCO coming onsite: • raceways provided • cable pulled from MDF room to south stairwell Artic Electric was lead to believe that the wire was going to be provided today by Evco • cable pulled and exterior boxes provided for card readers at access gate Wire is not pulled see above, hardware is mounted on exterior man gates Thank you for your time and we look forward to a successful project with you! Regards, Tela Richardson Project Coordinator Evco Sound&Electronics Inc.Since 1969 O(509)535-8718 ext.125 3 )--7_ 0698 Gd j 1 ® DATE(MM/DDIYYYY) A�CP D CERTIFICATE OF LIABILITY INSURANCE 11/22/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONT PRODUCER NAMEACT RM Home Office TrueNorth Companies, L.C. PHONE319-366-2723 (Am.No):877-810-6374 (A/C,NA,Flay500 1st St SE E-MAIL nRIFFS:certs@truenorthcompanies.com Cedar Rapids IA 52401 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Atlantic Specialty Insurance Company 27154 INSURED EVCOSOU-01 INSURER B: EVCO Sound& Electronics Inc INSURER C: 3511 E Trent Ave INSURER D: Spokane WA 99202-4416 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:870566144 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYYI LIMITS A X COMMERCIAL GENERAL LIABILITY Y 711-01-60-55-0000 11/26/2017 11/26/2018 EACH OCCURRENCE $1,000,000 DAMAGE CLAIMS-MADE X OCCUR PREM SESO(EaENTEoccu ence) $500,000 MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 X POLICY JECOT- X LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: $ A AUTOMOBILE LIABILITY 711-01-60-55-0000 11/26/2017 11/26/2018 (Ea t3INED)INGLE LIMIT $1,000,000 X ANY AUTO BODILY INJURY(Per person) 5 OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ _ HIRED NON-OWNED PROPERTY DAMAGE $ X AUTOS ONLY X AUTOS ONLY (Per accident) $ A X UMBRELLA LIAB X OCCUR 711-01-60-55-0000 11/26/2017 11/26/2018 EACH OCCURRENCE $2,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $2,000,000 DED X RETENTION S0 S WORKERS COMPENSATION PER OT H- AND EMPLOYERS'LIABILITY STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N N/A E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ if yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Washington State-Stop Gap 711-01-60-55-0000 11/26/2017 11/26/2018 WA State-Stop Gap 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS 1 VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) If Yes is indicated above for add'I insd forms Gen Liab#VCG207(premises),#VCG207(completed operations),Auto Liab#VCA201 applies. If Yes is indicated above for waiver of subrogation forms Gen Liab#VCG207,Auto Liab#VCA201. Coverage is extended for work performed and required under written contract with the above named insured. RE: City of Spokane Valley Council Chambers See Attached... CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Spokane Valley THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 11707 E Sprague Ave Suite 106 ACCORDANCE WITH THE POLICY PROVISIONS. 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