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2018, 10-23 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday, October 23, 2018 6:00 p.m. Spokane Valley City Hall Council Chambers 10210 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER INVOCATION: Pastor Sid Johnson, Spokane Valley Baptist Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATIONS: PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. 1. PUBLIC HEARING: 2018 Budget Amendment — Chelsie Taylor 2. First Reading Ordinance 18-023 Amending 2018 Budget — Chelsie Taylor [no public comment] 3. PUBLIC HEARING: Community Development Block Grant (CDBG) — Chaz Bates 4. Motion Consideration: CDBG Grant Projects — Chaz Bates [no public comment] 5. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Oct 9, 2018 Request for Council Action Form Total: $2,695,503.47 b. Approval of Payroll for Pay Period Ending October 15, 2018: $335,419.15 c. Approval of October 2, 2018 Council Meeting Minutes, Study Session Format d. Approval of October 9, 2018 Council Meeting Minutes, Regular Formal Format NEW BUSINESS: 6. Second Reading Ordinance 18-022, Property Tax — Chelsie Taylor [public comment] 7. First Reading Ordinance 18-024 adopting 2019 Budget — Chelsie Taylor [public comment] 8. Motion Consideration: Outside Agency Allocation of Funds — Chelsie Taylor [public comment] Council Agenda 10-23-18 Formal Format Meeting Page 1 of 2 PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 9. Advance Agenda — Mayor Higgins INFORMATION ONLY (will not be reported or discussed): 10. Salary Commission 11. Department Reports CITY MANAGER COMMENTS ADJOURNMENT General Meetinji Schedule (meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 2nd and 4d' Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats (the less formal meeting) are generally held the 1St 3rd and 5th Tuesdays. Study Session formats normally do not have time allocated for general public comments; but if action items are included, comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 720-5102 as soon as possible so that arrangements may be made. Council Agenda 10-23-18 Formal Format Meeting Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 23, 2018 Check all that apply: ❑ consent ❑ old business ❑ information ❑admin. report Department Director Approval: ❑ new business ® public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing on the proposed 2018 Budget Amendment. GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law requires the Council to approve an ordinance that appropriates additional funds. PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2018 Budget when it was amended on May 29, 2018. On October 2, 2018 an Administrative Report was delivered to Council regarding the need for a budget amendment. BACKGROUND: Since the amendment of the 2018 Budget on May 29, 2018, a number of events have transpired in the normal course of operations that necessitate a second 2018 Budget amendment. They include: #001 - General Fund Provide additional appropriations (expenditures) of $33,265 comprised of: • $5,465 increase in cell phone costs across multiple departments for services that allow the City to archive text messages. • $1,500 increase in advertising for recruitment of City employees to fill vacancies. The job market is more competitive for certain job descriptions, and in response, the Human Resources Department has required additional advertising to generate qualified candidates. • Additional $3,300 to fund the City's employee education reimbursement fund for actual costs in 2018. • $29,725 is reduced from the Parks & Recreation Maintenance Division for professional services and is added to a transfer out to the Parks Capital Projects Fund #309 for design services on the Appleway Trail University to Pines segment amenities. • $23,000 increase to replace the pump at the Park Road Pool. This occurred back in June of 2018 and was paid for through the contract with the YMCA for aquatic services. #101 — Street O&M Fund Increase expenditures by $455 for cell phone costs for services that allow the City to archive text messages. #104 — Hotel / Motel Tax — Tourism Facilities Fund Increase revenues by $250,000 reflecting a transfer in from the Hotel / Motel Fund #105 that was approved through the lodging tax process at the January 9, 2018 Council meeting. #105 — Hotel / Motel Tax Fund Net change of $0 in expenditures; however, transfers out to the Hotel / Motel Tax — Tourism Facilities Fund #104 are increased by $250,000 and tourism promotion costs are reduced by $250,000, as was approved during the lodging tax process at the January 9, 2018 Council meeting. 1 #106 — Solid Waste Fund This fund is being amended to include the estimated $1,000,000 in road wear fee revenues collected as part of the collection contract with Waste Management, along with a corresponding transfer out to the Pavement Preservation Fund #311 for the same amount. #301 — REET 1 Capital Projects Fund Real Estate Excise Tax (REET) revenue is increased by $700,000 based on revised revenue projections. Increase expenditures by $38,000 due to changes in expected transfers out to the Railroad Grade Separation Projects Fund #314 related to the Barker Grade Separation project. Grant proceeds are expected to be expended prior to City REET funds to the extent possible. #302 — REET 2 Capital Projects Fund Real Estate Excise Tax (REET) revenue is increased by $700,000 based on revised revenue projections. Increase expenditures by $95,890 due to changes in the expected transfers out to the Street Capital Projects Fund #303 to reflect current estimates for various projects. #303 — Street Capital Projects Fund This fund is being amended to reflect estimated progress on a number of projects, including intersection improvements at 8th and Carnahan and the reconstruction of Euclid Ave. from Flora to Barker, as well as updates to estimated project costs. However, there is a net $0 effect on expenditures and revenues. #309 — Park Capital Projects Fund This fund is being amended to reflect estimated progress on a number of projects. Revenues are increase by $29,725 for a transfer in from the General Fund to pay for design services on the Appleway Trail University to Pines segment amenities. Expenditures increase by $65,425, including: • A decrease of $176,800 for the Browns Park lighting and pathway and corresponding increase for the Browns Park volleyball courts, reflecting Council's decision to shift funding between these projects after the City received bids far in excess of the available funding for the lighting and pathway. • An increase of $29,725 for amenities on the Appleway Trail — University to Pines segment for design services. • An increase of $7,700 to upgrade the electrical service at Mirabeau Point Park. • An increase of $28,000 for placement of the Heart of the Valley sculpture. #311 — Pavement Preservation Fund This fund is being amended to reflect estimated progress on a number of projects as well as updates to estimated project costs. There is a net $0 effect on revenues and an increase of $401,940 for expenditures. #312 — Capital Reserve Fund • Expenditures/appropriations of $884,519 include: o An increase of $5,383 for remaining costs for the siting of sculptures and additional lighting requirements for the sculptures at the new City Hall building. o An increase of $874,327 in transfers out to the Street Capital Projects Fund #303 for projects including the reconstruction of Euclid Ave. from Flora to Barker, improvements 2 to the intersection at 8th and Carnahan, and design services for widening the Barker Rd. corridor. o An increase of $4,809 in transfers out to the Railroad Grade Separation Projects Fund #314 for the Pines Rd Grade Separation Project. #314 — Railroad Grade Separation Fund Revenues decrease by 1,107,112 and expenditures decrease by $1,939,921. These decreases are related to updated timing of the design work that is currently being done on both the Barker and Pines Grade Separation Projects. #402 — Stormwater Management Fund Increase expenditures by $228 for cell phone costs for services that allow the City to archive text messages. #403 — Aquifer Protection Fund Increase revenues by $445,955 and expenditures by $248,780 related to various capital projects that will be completed during 2018 and associated grant revenues. The 2018 Budget amendment reflects the changes noted above and will affect 14 funds resulting in total revenue increases of $2,018,568 and appropriation/expenditure increases of $828,581. 001 General Fund 101 Street O&M Fund 104 Hotel/Motel Tax- Tourism Facilities Fund 105 Hotel/Motel Tax Fund 106 Solid Waste Fund 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 309 Parks Capital Projects Fund 311 Pavement Preservation Fund 312 Capital Reserve Fund 314 Railroad Grade Separation Projects Fund 402 Stormwater Management Fund 403 Aquifer Protection Area Fund 0 33,265 0 455 250,000 0 0 0 1,000,000 1,000,000 700,000 38,000 700,000 95,890 0 0 29,725 65,425 0 401,940 0 884,519 (1,107,112) (1,939,921) 0 228 445,955 248,780 2,018,568 828,581 The 2018 Budget amendment also includes one change to the Employee Position Classification Monthly Salary Schedule in order to reflect a change in the grade of one position. The updated schedule is included as an attachment to this RCA, with proposed changes in blue. OPTIONS: Future options are to accept the proposed amendments in whole or in -part. 3 Revenue Expenditure Fund Fund Increase Increase No. Name (Decrease) (Decrease) 001 General Fund 101 Street O&M Fund 104 Hotel/Motel Tax- Tourism Facilities Fund 105 Hotel/Motel Tax Fund 106 Solid Waste Fund 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 309 Parks Capital Projects Fund 311 Pavement Preservation Fund 312 Capital Reserve Fund 314 Railroad Grade Separation Projects Fund 402 Stormwater Management Fund 403 Aquifer Protection Area Fund 0 33,265 0 455 250,000 0 0 0 1,000,000 1,000,000 700,000 38,000 700,000 95,890 0 0 29,725 65,425 0 401,940 0 884,519 (1,107,112) (1,939,921) 0 228 445,955 248,780 2,018,568 828,581 The 2018 Budget amendment also includes one change to the Employee Position Classification Monthly Salary Schedule in order to reflect a change in the grade of one position. The updated schedule is included as an attachment to this RCA, with proposed changes in blue. OPTIONS: Future options are to accept the proposed amendments in whole or in -part. 3 RECOMMENDED ACTION OR MOTION: The purpose of this evening's public hearing is to consider input from the public on the proposed budget amendment and no action is required of Council at this time. Anticipated future action by the Council includes: • October 23, 2018 — First reading of Ordinance #18-023 amending the 2018 Budget. • November 13, 2018 — Second reading of Ordinance #18-023 amending the 2018 Budget. BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and appropriations for the 2018 Budget that was adopted on November 14, 2017 and subsequently amended on May 29, 2018. There are adequate funds available to pay for these amendments. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Fund level line -item detail of revenues and expenditures. • Fund summaries for all funds affected by the proposed budget amendment. • Proposed amended Employee Position Classification Monthly Salary Schedule. 4 P:1City ClerklAgendaPackets for Web1201812018, 10-23\2018 Amendment No 2 Detail v1 for RCA CITY OF SPOKANE VALLEY, WA 2018 Budget - Amendment #2 Line !tem Detail 10/2/2018 Account Account Initial Amended Description Number Description /Justification Budget Amendment Budget #001 - General Fund Recurring Expenditures CeII Phones Cell Phones CeII Phones CeII Phones Cell Phones Advertising CeII Phones Education Reimbursement Cell Phones Cell Phones Cell Phones Cell Phones Cell Phones Professional Services Cell Phones Professional Services Cell Phones 001.011.000.511.60.42.03 001.013.000.513.10.42.03 001.013.015.515.32.42.03 001.018.013.513.10.42.03 001.018.014.514.23.42.03 001.018.016.518.10.41.17 001.018.016.518.10.42.03 001.018.016.518.10.49.10 001.033.000.518.30.42.03 001 ,040.041.543.10.42.0 3 001.040.042.558.70.42.03 001.040.043.558.50.42.03 001.076.000.576.80.42.03 001.076.300.576.80.41.05 001.076.301.571.20.42.03 001.076.302.576.20.41.05 001.076.305.575.50.42.03 Nonrecurring expenditures Transfer out - #309 001.090.099.597.30.00.90 - Text message archiving solution - Smarsh - Text message archiving solution - Smarsh - Text message archiving solution - Smarsh - Text message archiving solution - Smarsh - Text message archiving solution - Smarsh - Recruiting costs are increasing due to tight labor market - Text message archiving solution - Smarsh - Employee education reimbursement fund - Text message archiving solution - Smarsh - Text message archiving solution - Smarsh - Text message archiving solution - Smarsh - Text message archiving solution - Smarsh - Text message archiving solution - Smarsh Professional Services transferred to Fund #309 to pay for design services on Appleway Trail Amenities - Text message archiving solution - Smarsh - Replace pump at Park Road Pool - Text message archiving solution - Smarsh Total recurring expenditures Professional Services transferred to Fund #309 to pay for design services on Appleway Trail Amenities Total nonrecurring expenditures 3,800 540 481 0 600 1,500 0 0 0 4,200 540 5,800 0 816,500 200 415,000 900 400,000 1,593 455 455 228 910 1,500 228 3,300 228 228 228 228 228 (29,725) 228 23,000 228 3,540 5,393 995 936 228 1,510 3,000 228 3,300 228 4,428 768 6,028 228 786,775 428 438,000 1,128 29,725 429,725 29,725 Total of all General Fund revenues 0 Total of all General Fund expenditures 33,265 Page 1 of 6 P:\City ClerklAgendaPackets for Web1201812018, 10-2312018 Amendment No 2 Detail vi for RCA CITY OF SPOKANE VALLEY, WA 2018 Budget - Amendment #2 Line Item Detail 10/2/2018 Account Description Account Number Description 1 Justification Initial Budget Amendment Amended Budget #101 - Street O&M Fund Expenditures Cell Phones 101.042.000.542.10.42.03 - Text message archiving solution - Smarsh #104 - Hotel/Motel Tax- Tourism Facilities Fund Revenues Transfers in - #105 Total expenditures 104.000.000.397.10.50 - LTAC set aside in 2018 for tourism venue #105 - HotellMotel Tax Fund Expenditures Transfers out - #104 Tourism Promotion Total revenues 105.105.000.597.10.00.40 - LTAC set aside in 2018 for tourism venue 105.105.000.557.30.41.00 - LTAC set aside in 2018 for tourism venue 3,500 455 455 3,955 0 250,000 250,000 250,000 0 250,000 250,000 572,000 (250,000) 322,000 Total expenditures 0 #106 - Solid Waste Fund Revenues Solid Waste Road Wear Fee Expenditures Transfer out - #311 106.000.000.344.10.01 - Road wear fee for Waste Management Contract 0 1,000,000 1,000,000 Total revenues 1,000,000 106.000.000.597.31.00.10 - Road wear fee transferred for pavement Pres 0 1,000,000 1,000,000 Total expenditures 1,000,000 Page 2 of 6 P:ICity ClerkWgendaPackets for Web1201812018, 10-23\2018 Amendment No 2 Detail vi for RCA CITY OF SPOKANE VALLEY, WA 2018 Budget - Amendment #2 Line Item Detail 10/2/2018 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #301 - REET 1 Capital Projects Fund Revenues REET 1 -1st Quarter Percent Expenditures Transfer out - #314 301.301.000.318.34.00 - Revised estimate based on projections Total revenues 301.000.000.597.31.00.40 - Barker Grade Separation Project #302 - REET 2 Capital Projects Fund Revenues REET 2 - 2nd Quarter Percent Expenditures Transfer out - #303 Total expenditures 302.302.000.318.35.00 - Revised estimate based on projections Total revenues 302.000.000.597.30,00.30 - Revised project schedules 800,000 700,000 1,500,000 700,000 0 38,000 38,000 38,000 800,000 700,000 1,500,000 700,000 1,003,544 95,890 1,099,434 Total expenditures 95,890 Page 3 of 6 P:1City ClerklAgendaPackets for Web12018\2018, 10-23\2018 Amendment No 2 Detail v1 for RCA CITY OF SPOKANE VALLEY, WA 2018 Budget - Amendment #2 Line Item Detail 1012/2018 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget 1#303 - Street Capital Projects Fund Revenues Grant Proceeds Developer Fees Transfers in - #302 Transfers in -#312 Transfers in - #312 Transfers in -#312 Transfers in - #312 Expenditures Capital outlay Capital outlay Capital outlay Capital outlay Capita! outlay Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay 303.000.=330.00.00 303.000.)=.367.12.01 303.303.xxx.397.30.20 303.000.251.397.31.20 303.000.247.397.31.20 303.000.xxx.397.31.20 303.000.xxx.397.31.20 303.303.123.595.xx.x000c 303.303.141.595. xx.xx. xx 3 03.3 03.142.595. xx.xx. xx 303.303.166.595.xx.xx.xx 303.000.201.595.xx.xx.xx 303.000.222.595.xx.xx.xx 303.000.247.595.xx.xx.xx 303.000.251.595.xx.xx.xx 303.000.259.595 _xx.xx.xx 303.000.263.595.xx.xx.xx 303.000.265.595.xx.xx.xx 303.000.273.595.xx.xx.xx 303.00 0.275.59 5 . xx. xx.xx 303.000.276.595.xx.xx.xx 30 3.0 0 0.277.5 95. xx. xx.xx 303.000.278.595.xx.xx.xx 303.000279.595.xx.xx.xx 3 0 3.0 0 0. xxx.5 9 5. xx. xx. xx 303.000.xxx.595.xx.xx.xx 3 03.0 00.x7oc.5 95. xx. xx.xx 303.000.xxx.595.xx.xx.xx 303.000.xxoc.595.xx.xx.xx - Revised project schedules - Revised project schedules - Revised project schedules - Euclid Ave - Flora to Barker - 8th & Carnahan intersection improvements - Indiana bus stops & crosswalks - Barker Corridor Total revenues - Mission Ave. - Flora to Barker - Sullivan & Euclid PCC (PE & RW) - Broadway @ Argonne/Mullan PCC intersection Pines Rd (SR27) & Grace Ave. Intersect Safety ITS InfiII Project Phase 1 - Citywide Reflective Signal Backplates 8th & Carnahan Intersection Improvements - Euclid Ave. - Flora to Barker - N. Sullivan Corridor ITS Project - Citywide Signal Backplates - Wellesley Sidewalk Project - Barker/I-90 Interchange - Barker Rd Widening - River to Euclid - Barker Rd Widening - Euclid to Garland - Barker Rd Widening - Garland to Trent - Wilbur Rd Sidewalk - Boone to Broadway - Knox Ave Sidewalk - Hutchinson to Sargent - Barker Road Widening Coleman Sidewalk - Argonne Reconstruction - Indiana to Montgom - Indiana bus stops & crosswalks - Contingency 8,919,182 65,212 1,003,544 5,000 0 110,000 0 (938, 037) (32,180) 95,890 410,839 425,000 (110,000) 148,488 0 7,981,145 33,032 1,099,434 415,839 425,000 0 148,488 3,625,716 136,412 3,762,128 0 25,000 25,000 2,250,000 91,799 2,341,799 402,710 92,290 495,000 378,172 58,828 437,000 17,000 25,645 42,645 0 425,000 425,000 5,000 414,359 419,359 808,723 (723,723) 85,000 24,526 100,193 124,719 647,665 (609,665) 38,000 0 500,000 500,000 0 88,000 88,000 0 54,000 54,000 0 36,000 36,000 0 20,000 20,000 0 20,000 20,000 106,500 (106,500) 0 25,000 (25,000) 0 512,000 (512,000) 0 110,000 (110,000) 0 1,000,000 (638) 999,362 Total expenditures 0 Page 4 of 6 P:ICity Clerk'AgendaPackets for Web1201812018, 10-23\2018 Amendment No 2 Detail v1 for RCA CITY OF SPOKANE VALLEY, WA 2018 Budget - Amendment #2 Line Item Detail 10/2/2018 i DescriptionAccount Account Number Description I,lustification Initial Budget m Aendment Amended Budget #309 - ParksCapital Projects Fund Revenues Transfers in - #001 Expenditures Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay 309.000.280.397.00.10 309.000.271.594.76.63.00 309.000.280.594.76.63.00 309.000.282.594.76.63.00 309.000.283.594.76.63.00 309.000.xxx.594.76.63.00 #311 - Pavement Preservation Fund Revenues Transfers in - #106 Grant Proceeds Expenditures Capital outlay 311.000.000.397.10.60 311.000.xxx.33x.xx.xx 311.000.xxx.595.xx.xx.xx #312 - Capital Reserve Fund Expenditures Capital outlay Transfers out #303 Transfers out #303 Transfers out #303 Transfers out #303 Transfers out #314 312.000.215.595.xx.xx.xx (Euclid Ave - Flora to Barker) (8th & Carnahan Intersection) (Indiana bus stops & crosswalks) (Barker Road Corridor) (Pines Rd Grade Separation) - Appleway Trail - Univ. to Pines Amenities Total revenues - Funding for Browns Park lighting & pathway moved to Browns Park volleyball courts - Appleway Trail - Univ. to Pines Amenities - Funding for Browns Park lighting & pathway moved to Browns Park volleyball courts - Upgrade electrical service at Mirabeau Point - Heart of the Valley sculpture placement Total expenditures - Road wear fee transferred for pavement pres - Revised project schedules Total revenues - Revised project schedules Total expenditures - City Hall Sculpture Siting Transfers out #303 (Euclid Ave - Flora to Barker) Transfers out #303 (8th & Carnahan Intersection) Transfers out #303 (Indiana bus stops & crosswalks) Transfers out #303 (Barker Road Corridor) Transfers out #314 (Pines Rd Grade Separation) 0 29,725 29,725 29,725 200,000 (176,800) 23,200 0 29,725 29,725 0 176,800 0 7,700 0 28,000 65,425 176,800 7,700 28,000 0 1,000,000 1,000,000 2,572,500 (1,000,000) 1,572,500 0 4,008,600 401,940 4,410,540 401,940 0 5,383 5,000 410,839 0 425,000 110,000 (110,000) 0 148,488 0 4,809 Total expenditures 884,519 Page 5of6 5,383 415,839 425,000 0 148,488 4,809 P:ICity ClerklAgendaPackets for Web1201812018, 10-2312018 Amendment No 2 Detail vi for RCA CITY OF SPOKANE VALLEY, WA 2018 Budget - Amendment #2 Line Item Detail 10/2/2018 Account Description Account Number Description /Justification Initial Budget Amendment Amended Budget #314 - Railroad Grade Separation Projects Fund Revenues Grant Proceeds Transfers in - #301 Transfers in - #312 Expenditures Capital outlay Capital outlay 314.000.143.xxx.xx.xx 314.0 00.143.397.30.10 314.0 00.223.3 97.31.20 - Revised project schedules - Revised project schedules - Revised project schedules Total revenues 314.000.143.595.10.xx.xx - Barker Rd Grade Separation Project 314.000.223.595.10.xx.xx - Pines Rd Grade Separation Project #402 - Stormwater Management Fund Expenditures Cell Phones Total expenditures 1,919,921 (1,149,921) 770,000 0 38,000 38,000 0 4,809 4,809 (1,107,112) 1,919,921 (1,019,921) 900,000 1,000,000 (920,000) 80,000 (1,939,921) 402.402.000.531.36.42.03 - Text message archiving solution - Smarsh 1,900 228 2,128 [#403 - Aquifer Protection Area Fund Revenues Grant Proceeds Expenditures Capital outlay Total expenditures 228 403.000.xxx.37x.xx.xx - Revised project schedules 0 445,955 445,955 Total revenues 445,955 403.000.xxx.595.xx.xx.xx - Revised project schedules 400,000 248,780 648,780 Total expenditures 248,780 Totals Across all Funds Total revenues Total expenditures 2,018,568 828,581 Page 6 of 6 CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #2 Summary of Amended Funds #001 - GENERAL FUND RECURRING ACTIVITY Revenues Property Tax Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice Gambling Tax and Leasehold Excise Tax Franchise Fees/Business Registration State Shared Revenues Fines and Forfeitures/Public Safety Community and Public Works Recreation Program Revenues Miscellaneous Department Revenue Miscellaneous & Investment Interest Transfers in - #101 (street admin) Transfers in - #105 (him tax -CP advertising) Transfers in -#402 (storm admin) 10/2/2018 2018 As Adopted 1st Amendment 2nd Amendment As Amended 11,796,100 0 0 11,796,100 20,881,900 0 0 20,881,900 967,800 0 0 967,800 1,738,000 0 0 1,738,000 381,000 0 0 381,000 1,210,000 0 0 1,210,000 2,109,600 0 0 2,109,600 1,319,900 0 0 1,319,900 1,684,100 0 0 1,684,100 633,300 0 0 633,300 1,000 0 0 1,000 201,800 0 0 201,800 39,700 0 0 39,700 30,000 0 0 30,000 13,400 0 0 13,400 Total Recurring Revenues 43,007,600 0 0 43,007,600 Expenditures City Council 548,494 0 1,593 550,087 City Manager 956,245 0 455 956,700 City Attorney 594,752 7,000 455 602,207 Public Safety 25,464,251 0 0 25,464,251 Deputy City Manager 450,663 0 228 450,891. Finance/IT 1,339,064 0 910 1,339,974 Human Resources 275,387 0 5,028 280,415 City Hall Operations and Maintenance 306,043 0 228 306,271 Community & Public Works - Engineering 1,572,947 56,118 228 1,629,293 Community & Public Works - Economic Dev 970,642 0 228 970,870 Community & Public Works - Building & Planning 2,265,677 (56,118) 228 2,209,787 Parks & Rec - Administration 301,083 0 228 301,311 Parks & Rec - Maintenance 893,700 0 (29,725) 863,975 Parks & Rec - Recreation 260,574 0 228 260,802 Parks & Rec - Aquatics 492,900 0 23,000 515,900 Parks & Rec - Senior Center 98,229 0 0 98,229 Parks & Rec - CenterPlace 910,468 0 228 910,696 General Government 1,261,610 0 0 1,261,610 Transfers out - #204 (2016 LTGO debt service) 399,350 0 0 399,350 Transfers out - #309 (park capital projects) 160,000 0 0 160,000 Transfers out -#311 (pavement preservation) 962,700 0 0 962,700 Transfers out - #501 (CenterPlace kitchen reserve) 36,600 0 0 36,600 Transfers out - #502 (insurance premium) 370,000 0 0 370,000 Total Recurring Expenditures 40,891,379 7,000 3,540 40,901,919 Recurring Revenues Over (Under) Recurring Expenditures 2,116,221 (7,000) (3,540) 2,105,681 1 10/2/2018 CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #2 Summary of Amended Funds #001 - GENERAL FUND continued NONRECURRING ACTIVITY Revenues Transfers in - #106 (solid waste repayment) Total Nonrecurring Revenues Expenditures General Government - IT capital replacements 115,000 0 0 115,000 City Attorney (part-time attorney furniture) 4,809 0 0 4,809 Public Safety (full facility generator) 100,000 0 0 100,000 Deputy City Manager (Q Alert software) 11,700 0 0 11,700 Community & Econ Dev (retail recruitment) 50,000 0 0 50,000 Parks & Rec (Flooring in Great Room & Dining Room) 50,000 0 0 50,000 Parks & Rec (CP reseal two restroom floors) 3,000 0 0 3,000 Generator for City Hall 0 200,000 0 200,000 Transfers out - #309 (CP outdoor venue Phase 1) 200,000 0 0 200,000 Transfers out - #309 (Browns Park lighting & path) 200,000 0 0 200,000 Transfers out - #309 (Apple way Trail Amenities) 0 0 29,725 29,725 Transfers out - #122 (replenish reserve) 0 490,000 0 490,000 Transfers out -#312(misccapital projects) 1,000,000 0 0 1,000,000 Transfers out - #312 ('15 fund bat > 50%) 0 2,795,429 0 2,795,429 2018 As Adopted lst Amendment 2nd Amendment As Amended 40,425 0 0 40,425 40,425 0 0 40,425 Total Nonrecurring Expenditures Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance Fund balance as a percent of recurring expenditures 1,734,509 3,485,429 29,725 5,249,683 (1,694,084) (3,485,429) (29,725) (5,209,238) 422,137 (3,492,429) (33,265) (3,103,557) 33, 664, 222 34,086,359 83.36% 2 33,664,222 30, 560, 665 74.72% CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #2 Summary of Amended Funds SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Revenues Utility Tax Motor Vehicle Fuel (Gas) Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Miscellaneous 10/2/2018 2018 As Adopted 1st Amendment 2nd Amendment As Amended 1,900,000 0 0 1,900,000 2,052,400 0 0 2,052,400 133,800 0 0 133,800 70,000 0 0 70,000 6,000 0 0 6,000 10,000 0 0 10,000 Total Recurring Revenues 4,172,200 0 0 4,172,200 Expenditures Wages / Benefits / Payroll Taxes 771,019 0 0 771,019 Supplies 112,500 0 0 112,500 Services & Charges 2,141,751 0 455 2,142,206 Snow Operations 504,800 0 0 504,800 Intergovernmental Payments 851,000 0 0 851,000 Transfers out - #001 39,700 0 0 39,700 Transfers out - #311 (pavement preservation) 67,342 0 0 67,342 Vehicle rentals - #501 (non -plow vehicle rental) 77,929 0 0 77,929 Vehicle rentals -#501 (plow replace.) 21,250 0 0 21,250 Total Recurring Expenditures 4,587,291 0 455 4,587,746 Recurring Revenues Over (Under) Recurring Expenditures (415,091) 0 (455) (415,546) NONRECURRING ACTIVITY Revenues Transfers in - #312 0 0 0 0 Miscellaneous 0 0 0 0 Total Nonrecurring Revenues 0 0 0 0 Expenditures Battery backups for intersections 15,000 0 0 15,000 Total Nonrecurring Expenditures 15,000 0 0 15,000 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (15,000) 0 0 (15,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (430,091) 0 (455) (430,546) Beginning fund balance 1,067,294 1,067,294 Ending fund balance 637,203 636,748 3 CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #2 Summary of Amended Funds SPECIAL REVENUE FUNDS - continued 10/2/2018 2018 As Adopted 1st Amendment 2nd Amendment As Amended #104 - HOTEL / MOTEL TAX - TOURISM FACILITIES FUND Revenues Hotel/Motel Tax 377,000 Investment Interest 1,500 Transfers in - #105 0 Total revenues Expenditures Capital Outlay Total expenditures 0 0 377,000 0 0 1,500 0 250,000 250,000 378,500 0 250,000 628,500 0 0 0 0 0 0 0 0 Revenues over (under) expenditures 378,500 628,500 Beginning fund balance 1,228,595 1,228,595 Ending fund balance 1,607,095 1,857,095 #105 - HOTEL/MOTEL TAX FUND Revenues Hotel/Motel Tax 580,000 0 0 580,000 Investment Interest 1,000 0 0 1,000 Total revenues 581,000 0 0 581,000 Expenditures Transfers out - #001 30,000 0 0 30,000 Transfers out - #104 0 0 250,000 250,000 Tourism Promotion 572,000 0 (250,000) 322,000 Total expenditures 602,000 0 0 602,000 Revenues over (under) expenditures (21,000) (21,000) Beginning fund balance 221,867 221,867 Ending fund balance 200,867 200,867 #106 - SOLID WASTE FUND Revenues Solid Waste Administrative Fee 225,000 0 0 225,000 Solid Waste Road Wear Fee 0 0 1,000,000 1,000,000 Grant Proceeds 0 0 0 0 Investment Interest 0 0 0 0 Total revenues 225,000 0 1,000,000 1,225,000 Expenditures Education/Contract Admin/General Fund reimb 184,575 0 0 184,575 Transfers out - #001 40,425 0 0 40,425 Transfers out - #311 0 0 1,000,000 1,000,000 Total expenditures 225,000 0 1,000,000 1,225,000 Revenues over (under) expenditures 0 0 Beginning fund balance 190,682 190,682 Ending fund balance 190,682 190,682 4 CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #2 Summary of Amended Funds CAPITAL PROJECTS FUNDS #301 - REET 1 CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues Expenditures Transfers out - #204 82,000 0 0 82,000 Transfers out - #303 1,048,852 0 0 1,048,852 Transfers out - #311 (pavement preservation) 685,329 0 0 685,329 Transfers out - #314 (Barker Grade Separation) 0 0 38,000 38,000 Total expenditures 1,816,181 0 38,000 1,854,181 Revenues over (under) expenditures (1,008,681) (346,681) Beginning fund balance 2,125,374 2,125,374 Ending fund balance 1,116,693 1,778,693 10/212018 2018 As Adopted lst Amendment 2nd Amendment As Amended 800,000 0 700,000 1,500,000 7,500 0 0 7,500 807,500 0 700,000 1,507,500 #302 - REET 2 CAPITAL PROJECTS FUND Revenues REET 2 - Taxes Investment Interest 800,000 0 700,000 1,500,000 8,000 0 0 8,000 Total revenues 808,000 0 700,000 1,508,000 Expenditures Transfers out - #204 82,000 0 0 82,000 Transfers out - #303 1,003,544 0 95,890 1,099,434 Transfers out - #311 (pavement preservation) 685,329 0 0 685,329 Total expenditures 1,770,873 0 95,890 1,866,763 Revenues over (under) expenditures (962,873) (358,763) Beginning fund balance 3,008,424 3,008,424 Ending fund balance 2,045,551 2,649,661 5 CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #2 Summary of Amended Funds CAPITAL PROJECTS FUNDS - continued #303 - STREET CAPITAL Revenues Grant Proceeds Developer Transfers in - #301 Transfers in - #302 Transfers in - #312 - Transfers in - #312 - Transfers in - #312 - Transfers in - #312 - Total revenues PROJECTS FUND 10/2/2018 2018 As Adopted 1st Amendment 2nd Amendment As Amended Euclid Ave - Flora to Barker 8th & Carnahan Intersection Improve, Indiana bus stops & crosswalks Barker Corridor Expenditures 123 Mission Ave. - Flora to Barker 141 Sullivan & Euclid PCC (PE & RW) 142 Broadway © Argonne/Mullan PCC intersection 166 Pines Rd (SR27) & Grace Ave. Intersect Safety 201 ITS Infill Project Phase 1 205 Sprague/Barker Intersection Improvement 221 McDonald Rd Diet (16th to Mission) 222 Citywide Reflective Signal Backplates 239 Bowdish Sidewalk - 8th to 12th 247 8th & Carnahan Intersection Improvements 249 Sullivan/Wellesley Intersection 250 9th Ave. Sidewalk 251 Euclid Ave. - Flora to Barker 258 32nd Ave Sidewalk - SR27 to Evergreen 259 N. Sullivan Corridor ITS Project 263 Citywide Signal Backplates 264 8th Ave Sidewalk 265 Wellesley Sidewalk Project 267 Mission Ave Sidewalk 273 Barker/l-90 Interchange 275 Barker Rd Widening - River to Euclid 276 Barker Rd Widening - Euclid to Garland 277 Barker Rd Widening - Garland to Trent 278 Wilbur Rd Sidewalk - Boone to Broadway 279 Knox Ave Sidewalk - Hutchinson to Sargent Barker Road Widening Coleman Sidewalk Argonne Reconstruction - Indiana to Montgom Indiana bus stops & crosswalks Contingency Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 8,919,182 65,212 1,048,852 1,003, 544 5,000 0 110,000 0 0 (938,037) 0 (32,180) 0 0 0 95,890 0 410,839 0 425,000 O (110,000) O 148,488 7,981,145 33,032 1,048,852 1,099,434 415,839 425,000 0 148,488 11,151,790 0 11,151,790 3,625,716 0 2,250,000 402,710 378,172 35,700 1,000 17,000 5,000 0 268,000 2,000 5,000 407,870 808,723 24,526 458,958 647,665 60,250 0 0 0 0 0 0 106,500 25,000 512,000 110,000 1,000,000 O 136,412 O 25,000 O 91,799 O 92,290 0 58,828 O 0 0 0 0 25,645 0 0 O 425,000 O 0 O 0 0 414,359 O 0 0 (723,723) 0 100,193 0 0 O (609,665) 0 0 0 500,000 0 88,000 0 54,000 0 36,000 0 20,000 0 20,000 0 (106,500) O (25,000) 0 (512,000) 0 (110,000) 0 (638) 3,762,128 25,000 2,341,799 495,000 437,000 35,700 1,000 42,645 5,000 425,000 268,000 2,000 419,359 407,870 85,000 124,719 458,958 38,000 60,250 500,000 88,000 54,000 36,000 20,000 20,000 0 0 0 0 999,362 11,151,790 0 66,692 0 0 11,151,790 66,692 0 66,692 66,692 Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades that the were bid with the pavement preservation work. 6 CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #2 Summary of Amended Funds CAPITAL PROJECTS FUNDS - continued 10/2/2018 2018 As Adopted 1st Amendment 2nd Amendment As Amended #309 - PARK CAPITAL PROJECTS FUND Revenues Grant Proceeds 1,693,200 0 0 1,693,200 Transfers in - #001 560,000 029,725 589,725 Transfers in - #103 (Appleway Trail - Sullivan to Corbin) 0 50,000 0 50,000 Transfers in - #312 324,100 0 0 324,100 Total revenues 2,577,300 50,000 29,725 2,657,025 Expenditures 237 Appleway Trail (Sullivan to Corbin) 1,853,300 233,000 0 2,086,300 268 Appleway Trail (Evergreen to Sullivan) 164,000 0 0 164,000 270 CenterPlace outdoor venue - Phase 1 200,000 0 0 200,000 271 Browns Park lighting and pathway 200,000 0 (176,800) 23,200 274 Park signs (Sullivan, Park Rd, Balfour) 24,000 0 0 24,000 280 Appleway Trail Amenities (Univ - Pines) 0 0 29,725 29,725 282 Browns Park volleyball courts 0 0 176,800 176,800 Electrical Upgrade Mirabeau Point Park 0 0 7,700 7,700 Heart of the Valley Sculpture Placement 0 0 28,000 28,000 Total expenditures 2,441,300 233,000 65,425 2,739,725 Revenues over (under) expenditures 136,000 (82,700) Beginning fund balance 126,202 126,202 Ending fund balance 262,202 43,502 #311 - PAVEMENT PRESERVATION Revenues Transfers in -#001 962,700 0 0 962,700 Transfers in -#101 67,342 0 0 67,342 Transfers in -#106 0 0 1,000,000 1,000,000 Transfers in -#301 685,329 0 0 685,329 Transfers in - #302 685,329 0 0 685,329 Grant Proceeds 2,572,500 0 (1,000,000) 1,572,500 Total revenues 4,973,200 0 0 4,973,200 Expenditures Pavement preservation 4,008,600 0 401,940 4,410,540 Pre -project GeoTech 50,000 0 0 50,000 Total expenditures 4,058,600 0 401,940 4,460,540 Revenues over (under) expenditures 914,600 512,660 Beginning fund balance 3,362,503 3,362,503 Ending fund balance 4,277,103 3,875,163 7 CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #2 Summary of Amended Funds CAPITAL PROJECTS FUNDS - continued #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 Transfers in - #313 Investment Interest Total revenues 10/2/2018 2018 As Adopted 1st Amendment 2nd ' As Amendment Amended 1,000,000 2,795,429 74,960 0 16,000 0 0 3,795,429 0 74,960 0 16,000 1,090,960 2,795,429 0 3,886,389 Expenditures City Hall Sculpture Siting 0 0 5,383 5,383 Transfers out - #303 (Euclid Ave - Flora to Barker) 5,000 0 410,839 415,839 Transfers out - #303 (8th & Carnahan Intersection) 0 0 425,000 425,000 Transfers out - #303 (Indiana bus stops & crosswalks) 110,000 0 (110,000) 0 Transfers out - #303 (Barker Road Corridor) 0 0 148,488 148,488 Transfers out - #309 (Appleway Trail - Sullivan -Corbin) 301,900 0 0 301,900 Transfers out - #309 (Appleway Trail - Evergreen -Sullivan) 22,200 0 0 22,200 Transfers out - #314 (Pines Rd Grade Separation) 0 0 4,809 4,809 Total expenditures 439,100 0 884,519 1,323,619 Revenues over (under) expenditures 651,860 2,562,770 Beginning fund balance 4,427,286 4,427,286 Ending fund balance 5,079,146 6,990,056 #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds 1,919,921 0 (1,149,921) 770,000 Transfers in #301 0 0 38,000 38,000 Transfers in #312 0 0 4,809 4,809 Total revenues 1,919,921 0 (1,107,112) 812,809 Expenditures 143 Barker BNSF Grade Separation 1,919,921 0 (1,019,921) 900,000 223 Pines Rd Underpass 1,000,000 0 (920,000) 80,000 Total expenditures 2,919,921 0 (1,939,921) 980,000 Revenues over (under) expenditures (1,000,000) (167,191) Beginning fund balance 1,068,803 1,068,803 Ending fund balance 68,803 901,612 8 CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #2 Summary of Amended Funds ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest Miscellaneous Total Recurring Revenues Expenditures Wages 1 Benefits 1 Payroll Taxes 557,157 0 0 557,157 Supplies 14,800 0 0 14,800 Services & Charges 1,140,982 0 228 1,141,210 Intergovernmental Payments 35,000 0 0 35,000 Vehicle rentals - #501 12,750 0 0 12,750 Transfers out -#001 13,400 0 0 13,400 10/2/2018 2018 As Adopted lst Amendment 2nd Amendment As Amended 1,870,000 0 0 1,870,000 7,500 0 0 7,500 0 0 0 0 1,877,500 0 0 1,877,500 Total Recurring Expenditures 1,774,089 0 228 1,774,317 Recurring Revenues Over (Under) Recurring Expenditures 103,411 0 (228) 103,183 NONRECURRING ACTIVITY Revenues Grant Proceeds 65,000 0 0 65,000 Miscellaneous 0 0 0 0 Total Nonrecurring Revenues 65,000 0 0 65,000 Expenditures Capital - various projects 450,000 0 0 450,000 Effectiveness study 15,000 0 0 15,000 Watershed studies 60,000 0 0 60,000 Total Nonrecurring Expenditures 525,000 0 0 525,000 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (460,000) 0 0 (460,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (356,589) 0 (228) (356,817) Beginning working capital 1,973,424 1,973,424 Ending working capital 1,616,835 1,616,607 #403 - AQUIFER PROTECTION AREA Revenues Spokane County 460,000 0 0 460,000 Grant Proceeds 0 0 445,955 445,955 Investment Interest 0 0 0 0 Total revenues 460,000 0 445,955 905,955 Expenditures Capital - various projects 400,000 0 248,780 648,780 Total expenditures 400,000 0 248,780 648,780 Revenues over (under) expenditures 60,000 257,175 Beginning working capital 1,413,073 1,413,073 Ending working capital 1,473,073 1,670,248 9 EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Salary Schedule Effective January 1, 2018 Position Title Grade 2018 Range City Manager Unclassified Deputy City Manager 21-22 8,888.39 - 14,898.90 City Attorney 21 8,888.39 - 13,409.13 Finance Director 21 8,888.39 - 13,409.13 Parks and Recreation Director 20 7,999.45 - 11,133.86 City Engineer 19 7,199.37 - 10,862.30 Deputy City Attorney 19 7,199.37 - 10,862.30 Human Resources Manager 19 7,199.37 - 10,862.30 Planning Manager 18 6,480.26 - 9,775.59 Building Official 18 6,480.26 - 9,775.59 Engineering Manager 18 6,480.26 - 9,775.59 Economic Development Manager 18 6,480.26 - 9,775.59 Senior Engineer 17 5,831.91 - 8,797.67 Accounting Manager 17 5,831.91 - 8,797.57 Assistant Building Official 17 5,831.91 - 8,797.67 Attorney 16 5,248.20 - 7,917.40 City Clerk 16 5,248.20 - 7,917.40 Engineer 16 5,248.20 - 7,917.40 Public Works Superintendent 16 5,248.20 - 7,917.40 Senior Administrative Analyst 16 5,248.20 - 7,917.40 Senior Planner 16 5,248.20 - 7,917.40 Development Services Coordinator 16 5,248.20 - 7,917.40 GIS/Database Administrator 16 5,248.20 - 7,917.40 Accountant/Budget Analyst 16 5,248.20 - 7,917.40 Associate Planner 15 4,724.02 - 7,126.14 Assistant Engineer 15 4,724.02 - 7,126.14 IT Specialist 15 4,724.02 - 7,126.14 Engineering Technician 11 15 4,724.02 - 7,126.14 Economic Development Project Specialist 15 4,724.02 - 7,126.14 Senior Plans Examiner 15 4,724.02 - 7,126.14 Public Information Officer 15 4,724.02 - 7,126.14 Human Resource Analyst 14 4,251.88 - 6,414.02 Administrative Analyst 14 4,251.88 - 6,414.02 CenterPlace Coordinator 14 4,251.88 - 6,414.02 Planner 14 4,251.88 - 6,414.02 Building Inspector II 14 4,251.88 - 6,414.02 Plans Examiner 14 4,251.88 - 6,414.02 Public Information Officer 44 1,251.88 6,111.02 Engineering Technician I 14 4,251.88 - 6,414.02 Senior Permit Specialist 14 4,251.88 - 6,414.02 Code Enforcement Officer 14 4,251.88 - 6,414.02 Maintenance/Construction Inspector 13-14 3,826.38 - 6,414.02 Recreation Coordinator 13-14 3,826.38 - 6,414.02 Customer Relations/Facilities Coordinator 13 3,826.38 - 5,772.39 Building Inspector I 13 3,826.38 - 5,772.39 Executive Assistant 13 3,826.38 - 5,772.39 Planning Technician 13 3,82638 - 5,772.39 Deputy City Clerk 12-13 3,445.00 - 5,772.39 Senior Center Specialist 12-13 3,44500 - 5,772.39 Human Resources Technician 12-13 3,44500 - 5,772.39 Permit Facilitator 12 3,445 00 - 5,195.03 Help Desk Technician 12 3,445.00 - 5,195.03 Administrative Assistant 11-12 3,099.55 - 5,195.03 Permit Specialist 11-12 3,099.55 - 5,195.03 Accounting Technician 11-12 3,099.55 - 5,195.03 Maintenance Worker 11-12 3,099.55 - 5,195.03 Office Assistant II 10-11 2,789.41 - 4,675.75 Custodian 10 2,789.41 - 4,207.20 Office Assistant 1 9-10 2,510.78 - 4,207.20 Note: Slight rounding differences may exist between the figures reflected on this page and the actual payroll rates computed by the Eden Payroll System. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 23, 2018 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First reading of proposed Ordinance #18-023 which amends the 2018 Budget. GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law requires the Council to approve an ordinance that appropriates additional funds. PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2018 Budget when it was amended on May 29, 2018. On October 2, 2018, an Administrative Report was delivered to Council regarding the need for a budget amendment. Finally, earlier this evening a public hearing was held on this topic. BACKGROUND: Since the initial adoption of the 2018 Budget on November 14, 2017 and the subsequent amendment on May 29, 2018, a number of events have transpired in the normal course of operations that necessitate a second 2018 Budget amendment. They include: #001 - General Fund Provide additional appropriations (expenditures) of $33,265 comprised of: • $5,465 increase in cell phone costs across multiple departments for services that allow the City to archive text messages. • $1,500 increase in advertising for recruitment of City employees to fill vacancies. The job market is more competitive for certain job descriptions, and in response, the Human Resources Department has required additional advertising to generate qualified candidates. • Additional $3,300 to fund the City's employee education reimbursement fund for actual costs in 2018. • $29,725 is reduced from the Parks & Recreation Maintenance Division for professional services and is added to a transfer out to the Parks Capital Projects Fund #309 for design services on the Appleway Trail University to Pines segment amenities. • $23,000 increase to replace the pump at the Park Road Pool. This occurred back in June of 2018 and was paid for through the contract with the YMCA for aquatic services. #101 — Street O&M Fund Increase expenditures by $455 for cell phone costs for services that allow the City to archive text messages. #104 — Hotel / Motel Tax — Tourism Facilities Fund Increase revenues by $250,000 reflecting a transfer in from the Hotel / Motel Fund #105 that was approved through the lodging tax process at the January 9, 2018 Council meeting. #105 — Hotel / Motel Tax Fund Net change of $0 in expenditures; however, transfers out to the Hotel / Motel Tax — Tourism Facilities Fund #104 are increased by $250,000 and tourism promotion costs are reduced by $250,000, as was approved during the lodging tax process at the January 9, 2018 Council meeting. 1 #106 — Solid Waste Fund This fund is being amended to include the estimated $1,000,000 in road wear fee revenues collected as part of the collection contract with Waste Management, along with a corresponding transfer out to the Pavement Preservation Fund #311 for the same amount. #301 — REET 1 Capital Projects Fund Real Estate Excise Tax (REET) revenue is increased by $700,000 based on revised revenue projections. Increase expenditures by $38,000 due to changes in expected transfers out to the Railroad Grade Separation Projects Fund #314 related to the Barker Grade Separation project. Grant proceeds are expected to be expended prior to City REET funds to the extent possible. #302 — REET 2 Capital Projects Fund Real Estate Excise Tax (REET) revenue is increased by $700,000 based on revised revenue projections. Increase expenditures by $95,890 due to changes in the expected transfers out to the Street Capital Projects Fund #303 to reflect current estimates for various projects. #303 — Street Capital Projects Fund This fund is being amended to reflect estimated progress on a number of projects, including intersection improvements at 8th and Carnahan and the reconstruction of Euclid Ave. from Flora to Barker, as well as updates to estimated project costs. However, there is a net $0 effect on expenditures and revenues. #309 — Park Capital Projects Fund This fund is being amended to reflect estimated progress on a number of projects. Revenues are increase by $29,725 for a transfer in from the General Fund to pay for design services on the Appleway Trail University to Pines segment amenities. Expenditures increase by $65,425, including: • A decrease of $176,800 for the Browns Park lighting and pathway and corresponding increase for the Browns Park volleyball courts, reflecting Council's decision to shift funding between these projects after the City received bids far in excess of the available funding for the lighting and pathway. • An increase of $29,725 for amenities on the Appleway Trail — University to Pines segment for design services. • An increase of $7,700 to upgrade the electrical service at Mirabeau Point Park. • An increase of $28,000 for placement of the Heart of the Valley sculpture. #311 — Pavement Preservation Fund This fund is being amended to reflect estimated progress on a number of projects as well as updates to estimated project costs. There is a net $0 effect on revenues and an increase of $401,940 for expenditures. 2 #312 — Capital Reserve Fund • Expenditures/appropriations of $884,519 include: o An increase of $5,383 for remaining costs for the siting of sculptures and additional lighting requirements for the sculptures at the new City Hall building. o An increase of $874,327 in transfers out to the Street Capital Projects Fund #303 for projects including the reconstruction of Euclid Ave. from Flora to Barker, improvements to the intersection at 8th and Carnahan, and design services for widening the Barker Rd. corridor. o An increase of $4,809 in transfers out to the Railroad Grade Separation Projects Fund #314 for the Pines Rd Grade Separation Project. #314 — Railroad Grade Separation Fund Revenues decrease by 1,107,112 and expenditures decrease by $1,939,921. These decreases are related to updated timing of the design work that is currently being done on both the Barker and Pines Grade Separation Projects. #402 — Stormwater Management Fund Increase expenditures by $228 for cell phone costs for services that allow the City to archive text messages. #403 — Aquifer Protection Fund Increase revenues by $445,955 and expenditures by $248,780 related to various capital projects that will be completed during 2018 and associated grant revenues. The 2018 Budget amendment reflects the changes noted above and will affect 14 funds resulting in total revenue increases of $2,018,568 and appropriation/expenditure increases of $828,581. 001 General Fund 101 Street O&M Fund 104 Hotel/Motel Tax- Tourism Facilities Fund 105 Hotel/Motel Tax Fund 106 Solid Waste Fund 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 309 Parks Capital Projects Fund 311 Pavement Preservation Fund 312 Capital Reserve Fund 314 Railroad Grade Separation Projects Fund 402 Stormwater Management Fund 403 Aquifer Protection Area Fund 0 33,265 0 455 250,000 0 0 0 1,000,000 1,000,000 700,000 38,000 700,000 95,890 0 0 29,725 65,425 0 401,940 0 884,519 (1,107,112) (1,939,921) 0 228 445,955 248,780 2,018,568 828,581 The 2018 Budget amendment also includes one change to the Employee Position Classification Monthly Salary Schedule in order to reflect a change in the grade of one position. 3 Revenue Expenditure Fund Fund Increase Increase No. Name (Decrease) (Decrease) 001 General Fund 101 Street O&M Fund 104 Hotel/Motel Tax- Tourism Facilities Fund 105 Hotel/Motel Tax Fund 106 Solid Waste Fund 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 309 Parks Capital Projects Fund 311 Pavement Preservation Fund 312 Capital Reserve Fund 314 Railroad Grade Separation Projects Fund 402 Stormwater Management Fund 403 Aquifer Protection Area Fund 0 33,265 0 455 250,000 0 0 0 1,000,000 1,000,000 700,000 38,000 700,000 95,890 0 0 29,725 65,425 0 401,940 0 884,519 (1,107,112) (1,939,921) 0 228 445,955 248,780 2,018,568 828,581 The 2018 Budget amendment also includes one change to the Employee Position Classification Monthly Salary Schedule in order to reflect a change in the grade of one position. 3 OPTIONS: Options are to accept the proposed amendments in whole or in -part. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance #18-023 amending the 2018 Budget to a second reading. BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and appropriations for the 2018 Budget that was adopted on November 14, 2017 and subsequently amended on May 29, 2018. There are adequate funds available to pay for these amendments. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Draft Ordinance #18-023 4 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 18-023 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING ORDINANCE 17-014, WHICH ADOPTED A BUDGET FOR THE PERIOD JANUARY 1, 2018 THROUGH DECEMBER 31, 2018, AS SUBSEQUENTLY AMENDED BY ORDINANCE 18-011; AND OTHER MATTERS RELATED THERETO. WHEREAS, the City Council approved Ordinance 17-014 on November 14, 2017, which adopted the 2018 annual budget; and WHEREAS, the City Council approved Ordinance 18-011 on May 29, 2018, which amended the 2018 annual budget, and WHEREAS, subsequent to the November 14, 2017 adoption and May 29, 2018 amendment of the 2018 annual budget, it has become necessary to make changes by adding new revenue, appropriations, amendments, and transferring funds in order to properly perform City functions, services and activities; and WHEREAS, a change in the classification of employee positions has been made by the City Manager, which necessitates changes to the Employee Position Classification Monthly Salary Schedule which was included in the 2018 annual budget; and WHEREAS, the budget changes set forth in this Ordinance could not have been reasonably anticipated or known when the 2018 annual budget was passed by the City Council; and WHEREAS, the City Council has determined that the best interests of the City are served by amending the 2018 budget to reflect unanticipated revenue, expenditures, transfers, and appropriating the same as set forth herein. NOW THEREFORE, the City Council of the City of Spokane Valley, Washington do ordain as follows: Section 1. Amended Revenues and Appropriations. Ordinance No. 17-014 adopted a budget for the twelve months beginning January 1, 2018 and ending December 31, 2018, and Ordinance 18-011 amended the budget for the same period. Each item, revenue, appropriation, and fund contained in Section 1 of Ordinance 17-014, as subsequently amended by Ordinance 18-011, is hereby further amended as set forth in Attachment A to this Ordinance, which is incorporated herein. Section 2. Amended Employee Position Classification Monthly Salary Schedule. Ordinance No. 17-014 adopted an Employee Position Classification Monthly Salary Schedule as part of the budget for the twelve months beginning January 1, 2018 and ending December 31, 2018. The schedule is hereby amended as set forth in Attachment B to this Ordinance, which is incorporated herein. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Ordinance 18-023 amending the 2018 budget Page 1 of 4 Section 4. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. Passed by the City Council of the City of Spokane Valley this day of November 2018. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Approved as to form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 18-023 amending the 2018 budget Page 2 of 4 ATTACHMENT A Sources Uses Fund No. Annual Appropriation Funds Beginning Fund Balance Revenues Total Sources Appropriations Estimated Ending Fund Balance Adopted via Ord. 17-014 Amended via Ord. 18-011 Amended via Ord. 18-023 Total Revenues Adopted via Ord. 17-014 Amended via Ord. 18-011 Amended via Ord. 18-023 Total Appropriations 001 General 33,664,222 43,048,025 0 0 43,048,025 76,712,247 42,625,888 3,492,429 33,265 46,151,582 30,560,665 101 Street O&M 1,067,294 4,172,200 0 0 4,172,200 5,239,494 4,602,291 0 455 4,602,746 636,748 103 Paths & Trails 46,324 8,700 0 0 8,700 55,024 0 50,000 0 50,000 5,024 104 Hotel/Motel Tax - Tourism Facilities 1,228,595 378,500 0 250,000 628,500 1,857,095 0 0 0 0 1,857,095 105 Hotel/Motel Tax 221,867 581,000 0 0 581,000 802,867 602,000 0 0 602,000 200,867 106 Solid Waste 190,682 225,000 0 1,000,000 1,225,000 1,415,682 225,000 0 1,000,000 1,225,000 190,682 107 PEG 54,837 79,000 0 0 79,000 133,837 71,200 0 0 71,200 62,637 120 CenterPlace Operating Reserve 300,000 0 0 0 0 300,000 0 0 0 0 300,000 121 Service Level Stabilization 5,500,000 0 0 0 0 5,500,000 0 0 0 0 5,500,000 122 Winter Weather Reserve 7,717 3,500 490,000 0 493,500 501,217 500,000 0 0 500,000 1,217 204 Debt Service LTGO 03 0 977,400 0 0 977,400 977,400 977,400 0 0 977,400 0 301 Capital Projects 2,125,374 807,500 0 700,000 1,507,500 3,632,874 1,816,181 0 38,000 1,854,181 1,778,693 302 Special Capital Projects 3,008,424 808,000 0 700,000 1,508,000 4,516,424 1,770,873 0 95,890 1,866,763 2,649,661 303 Street Capital Projects 66,692 11,151,790 0 0 11,151,790 11,218,482 11,151,790 0 0 11,151,790 66,692 309 Parks Capital Projects 126,202 2,577,300 50,000 29,725 2,657,025 2,783,227 2,441,300 233,000 65,425 2,739,725 43,502 310 Civic Facilities Capital Projects 843,688 5,900 0 0 5,900 849,588 0 0 0 0 849,588 311 Pavement Preservation 3,362,503 4,973,200 0 0 4,973,200 8,335,703 4,058,600 0 401,940 4,460,540 3,875,163 312 Capital Reserve 4,427,286 1,090,960 2,795,429 0 3,886,389 8,313,675 439,100 0 884,519 1,323,619 6,990,056 313 City Hall Construction 101,076 0 0 0 0 101,076 74,960 0 0 74,960 26,116 314 Railroad Grade SeparationProjects 1,068,803 1,919,921 0 (1,107,112) 812,809 1,881,612 2,919,921 0 (1,939,921) 980,000 901,612 57,411,586 72,807,896 3,335,429 1,572,613 77,715,938 135,127,524 74,276,504 3,775,429 579,573 78,631,506 56,496,018 Sources Uses Revenues Appropriations Estimated Beginning Ending Fund Working Adopted via Amended via Amended via Total Total Adopted via Amended via Amended via Total Working No. Working Capital Funds Capital Ord. 17-014 Ord. 18-011 Ord. 18-023 Revenues Sources Ord. 17-014 Ord. 18-011 Ord. 18-023 Appropriations Capital 402 Stormwater Management 1,973,424 1,942,500 0 0 1,942,500 3,915,924 2,299,089 0 228 2,299,317 1,616,607 403 Aquifer Protection Area 1,413,073 460,000 0 445,955 905,955 2,319,028 400,000 0 248,780 648,780 1,670,248 501 Equipment Rental & Replacement 1,096,283 182,529 0 0 182,529 1,278,812 20,000 0 0 20,000 1,258,812 502 Risk Management 244,261 370,000 0 0 370,000 614,261 370,000 0 0 370,000 244,261 4,727,041 2,955,029 0 445,955 3,400,984 8,128,025 3,089,089 0 249,008 3,338,097 4,789,928 Total of all Funds 62,138,627 75,762,925 3,335,429 2,018,568 81,116,922 143,255,549 77,365,593 3,775,429 828,581 81,969,603 61,285,946 Ordinance 18-023 amending the 2018 budget Page 3 of 4 ATTACHMENT B EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Salary Schedule Effective January 1, 2018 Position Title Grade 2018 Range City Manager Unclassified Deputy City Manager 21-22 8,888.39 - 14,898.90 City Attorney 21 8,888.39 - 13,409.13 Finance Director 21 8,888.39 - 13,409.13 Parks and Recreation Director 20 7,999.45 - 11,133.86 City Engineer 19 7,199.37 - 10,862.30 Deputy City Attorney 19 7,199.37 - 10,862.30 Human Resources Manager 19 7,199.37 - 10,862.30 Planning Manager 18 6,480.26 - 9,775.59 Building Official 18 6,480.26 - 9,775.59 Engineering Manager 18 6,480.26 - 9,775.59 Economic Development Manager 18 6,480.26 - 9,775.59 Senior Engineer 17 5,831.91 - 8,797.67 Accounting Manager 17 5,831.91 - 8,797.67 Assistant Building Official 17 5,831.91 - 8,797.67 Attorney 16 5,248.20 - 7,917.40 City Clerk 16 5,248.20 - 7,917.40 Engineer 16 5,248.20 - 7,917.40 Public Works Superintendent 16 5,248.20 - 7,917.40 Senior Administrative Analyst 16 5,248.20 - 7,917.40 Senior Planner 16 5,248.20 - 7,917.40 Development Services Coordinator 16 5,248.20 - 7,917.40 GIS/Database Administrator 16 5,248.20 - 7,917.40 Accountant/Budget Analyst 16 5,248.20 - 7,917.40 Associate Planner 15 4,724.02 - 7,126.14 Assistant Engineer 15 4,724.02 - 7,126.14 IT Specialist 15 4,724.02 - 7,126.14 Engineering Technician II 15 4,724.02 - 7,126.14 Economic Development Project Specialist 15 4,724.02 - 7,126.14 Senior Plans Examiner 15 4,724.02 - 7,126.14 Public Information Officer 15 4,724.02 - 7,126.14 Human Resource Analyst 14 4,251.88 - 6,414.02 Administrative Analyst 14 4,251.88 - 6,414.02 CenterPlace Coordinator 14 4,251.88 - 6,414.02 Planner 14 4,251.88 - 6,414.02 Building Inspector II 14 4,251.88 - 6,414.02 Plans Examiner 14 4,251.88 - 6,414.02 Engineering Technician I 14 4,251.88 - 6,414.02 Senior Permit Specialist 14 4,251.88 - 6,414.02 Code Enforcement Officer 14 4,251.88 - 6,414.02 Maintenance/Construction Inspector 13-14 3,826.38 - 6,414.02 Recreation Coordinator 13-14 3,826.38 - 6,414.02 Customer Relations/Facilities Coordinator 13 3,826.38 - 5,772.39 Building Inspector I 13 3,826.38 - 5,772.39 Executive Assistant 13 3,826.38 - 5,772.39 Planning Technician 13 3,826.38 - 5,772.39 Deputy City Clerk 12-13 3,445.00 - 5,772.39 Senior Center Specialist 12-13 3,445.00 - 5,772.39 Human Resources Technician 12-13 3,445.00 - 5,772.39 Permit Facilitator 12 3,445.00 - 5,195.03 Help Desk Technician 12 3,445.00 - 5,195.03 Administrative Assistant 11-12 3,099.55 - 5,195.03 Permit Specialist 11-12 3,099.55 - 5,195.03 Accounting Technician 11-12 3,099.55 - 5,195.03 Maintenance Worker 11-12 3,099.55 - 5,195.03 Office Assistant II 10-11 2,789.41 - 4,675.75 Custodian 10 2,789.41 - 4,207.20 Office Assistant I 9-10 2,510.78 - 4,207.20 Note: Slight rounding differences may exist between the figures reflected on this page and the actual payroll rates computed by the Eden Payroll System. Ordinance 18-023 amending the 2018 budget Page 4 of 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 23, 2018 Department Director Approval: ❑ Item: Check all that apply: ❑ Consent ❑ Old business ❑ New business ® Public Hearing ❑ Information ❑ Admin. Report ❑ Pending Legislation AGENDA ITEM TITLE: Public Hearing: Community Development Block Grant (CDBG) GOVERNING LEGISLATION: Federal Department of Housing and Urban Development (HUD) PREVIOUS COUNCIL ACTION TAKEN: On October 16, 2018, City Council reviewed the proposed CDBG sidewalk projects. BACKGROUND: The City of Spokane Valley is a member of the Spokane County CDBG Consortium. Each year the Federal Department of Housing and Urban Development provides CDBG entitlement funding to Spokane County. The City receives a 20 percent set-aside of Spokane County's annual federal appropriation for infrastructure projects. Spokane Valley's estimated share for 2019 is $334,000, though the City has received more than the 20 percent set- aside in past years. Although the City has a guaranteed set aside, we must participate in Spokane County's annual CDBG application process. To be eligible for CDBG funding, projects must be located in residential, low to moderate income target areas. Proposed projects must also be ranked as a "high priority" in Spokane County's Consolidated Plan, the guiding document for Spokane County's CDBG program. High priority infrastructure projects include water, sewer, street improvements and sidewalks. The CDBG application deadline is November 9, 2018. The following projects were identified based on an evaluation of sidewalk needs in CDBG target areas. All projects are scalable and can be reduced in scope to accommodate reduced funding allocations. # Proposed CDBG Sidewalk Project Estimated Cost 1 Ella Rd — Alki Ave to Broadway Ave $402,739 2 Conklin Rd — Riceland Ln to Appleway Trail $85,784 3 Farr Rd — 8th Ave to 6th Ave $333,365 On October 3, 2018 the City mailed postcards to properties adjacent to the proposed sidewalk projects, inviting them to contact staff or visit the City's website for more information. To date staff has received one letter from a property near the Conklin Rd project, which is included as an attachment. All proposed projects are consistent with the adopted Comprehensive Plan and help fill in gaps to make pedestrian connections in the CDBG target areas. OPTIONS: Conduct Public Hearing RECOMMENDED ACTION OR MOTION: Hold Public Hearing. A motion consideration will be before Council as the next agenda item on tonight's agenda. BUDGET/FINANCIAL IMPACTS: CDBG grants are typically funded at 100 percent of the application request. Project costs typically include a City share of project design, engineering management, and related stormwater improvements. STAFF CONTACT: Chaz Bates, Economic Development Specialist; Mike Basinger, Economic Development Manager ATTACHMENTS: Presentation, 2019 CDBG Sidewalk Project Maps, comment letter Community Development Block Grant 2019 Program Year October 23, 2018 Chaz Bates, AICP, Economic Development Specialist Spokane Dalley CDBG Funding Progression Housing and Urban Development Spokane County Urban Consortium City of Spokane Valley Entitlement 10/23/2018 2019 CDBG Potential Projects - Public Hearing Application Process Assist Low to Moderate Income individuals or as an area -wide benefit Projects must have a High Priority Ranking in Consolidated Plan High Priority Infrastructure projects: water, sewer, streets, and sidewalks Must primarily benefit residential area 10/23/2018 2019 CDBG Potential Projects - Public Hearing ...�_,mamma., 1 1 , .444•11 nnea+ru NOV .,- *Po „--..... ,_ 1. ."" ,.L� 3 Project Selection and Methodology Legend Exlsling sidewalks - SRTS Gaps In LMI Parcels Crossed by 60' Buffer Low Moderate Income Area 0 2,000 4,000 6,000 8,000 10,000 Feet 10/23/2018 Identify Sidewalk Gaps CDBG Target Areas (LMI) Close to schools Consistent with comprehensive plan Within right-of-way 2019 CDBG Potential Projects - Public Hearing CDBG Public Outreach Mailed Notice: 22 10/23/2018 City CDBG Website www.spokanevalley.org/CDBG YOUR CrOVERNMLN1 - OERAR1M€NTS peparlmenla. Mame a. Community and public Werke Er City Attorney City Clark a City Council e City Manager e plrert4ry Documents (Finance a forms Human Resources Operations & Admin Con,rmalkly nrrd uublIc WarYs - tommurnly Oeveropruanl black Grant • rumrn unify Dee0Iv »1mnl 910. Clan. Community Development Block Grant (CDBG) 400ua1 $rents 10 larger ones. triton counties. end states 10 help unities with funding 10 address a wide range of community development needs. such as housing rehabilitation. public laclllhn. Irllrastrucloaelob creation. public 1,I011e1, and more the C06G urogram Is Matharlied by 7111, 1 01 the Mousing and Community Development Flt or 1070 and la o 01 the longest nu contiously e..r cr oeranw at ,r::,;lnc 3rd 0,040 Development. City of Spokane Valley's CDBG Program In! City of spukane valley participates in Inc C000 ileogram es a Contact lnformatlon C.. ml< DC.HIOyrnvI:I Rhone:;SOYj 720 5914, $mall: economlcdevelopmenitspokarlenalley.wg Heuer Monday through Friday ham f100 a. 0110 3:00 p.m. 2019 CDBG Potential Projects - Public Hearing 5 CDBG 2019 Potential Applications Ella Road - Alki to Broadway Avenue LA. Conklin Road - Appleway Trail to Riceland Ln 10/23/2018 V.4164110' at 4 ,reqrarift ,2* rdS 17441 Pd 'VE.P 1.4 .rt.v4t, , . Farr Road - 6th to 8th Avenue 2019 CDBG Potential Projects - Public Hearing Project Description - 1 of 3 • Ella Road AI ki Ave to Broadway Ave Sidewalk on west side of street Approximate cost $402,739 CDRG 2019 Project: Ella Road Sidewalk - Broadway Ave to Alki Ave Project Site Infarmafion Location Street: Elia Road Street Classification: Local Sidewalk Length: 634 ft ROW Width: 50ft Pavement Width: 32 ft Safe Route to School: Yes Legend i cr)e- ernpcts — — Sala Roto to Scnaol School; © Lib—, ® Transit Center • Bus Stop Fee Station - Existed SIda-aks Bike and Pedestrian Master P tan — Bike Fnenay Simla - F`x ••I rig Hike lane - Siding Sherad Use Path Padillka Made - • — Proposed Bike Lana �•— Proposed Padlplka Sedge � • Proposed Mired tine Pell • Catch Bann o t]ry Well O 50 100 150 200 250 Feet 'Pm* ic.lkn for Aram opeooroVely 10/23/2018 2019 CDBG Potential Projects - Public Hearing 7 Project Description - 2 of 3 • Conklin Road — Appleway Trail to Riceland Ln Sidewalk on west side of street Approximate cost $85,784 CDBG 2019 Project: Conklin Road Sidewalk - Riceland Ln to Appleway Trail Project Site Information Location Street: Conklin Road Street Classification: Local Sidewalk Length: 237 ft ROW Width: 50 ft Pavement Width: 44 ft Safe Route to School: No Legend ■ f t CUrN%Propds Safe Routes to Scfiaol Schools © Library • Transit Conley • Bus Stop ‹ Foe 01eh0n e� Eooshro; Sidowelks Slks and Padaatri.n Mester Plan — 550 Fnon2ly Route ® F sl ng Nke lane a� Eeisling Shared Lisa Pette Petlit3050 Bodge ^ • — Proposed W. Lane • Catch Saw o Dry WAIl 0 50 100 150 200 250 Feet 'Pa*.boldo for So 11.0 cy .e0-noynly 10/23/2018 2019 CDBG Potential Projects - Public Hearing 8 Project Description - 3 of 3 10/23/2018 CDBG 2019 Project: Farr Road Sidewalk - 6th Ave to 8th Ave ProjectSete InformerLon Location Street! Farr Road Street Classification: Collector Sidewalk Length: 544 ft RDW Width: 60 ft Pavement Width: 37 ft Safe Route to Schoof: No Legend II ■ 1 (050'. Przrprts Safi. Rvulos to School Schools ©� Library ElTransll Cenlar • Pu, Stop Pre Slab on ....� Baling SKI•Yralks 011,e .nd Pada:de en Mester P Fen BIMo Fuca -idly Raul, - k. sf r9 Bike Lane - Enslog Shared Use Pdh Pad/F3lke nrldga • — Prop0sne Bike Lan® • Prepesep Ped/Dik0Sndg. • Prnpo5ec15Frerl llGe f ylYt • Catch Barn 0 Dry WAIT 0 50 1000 150 200 250 Feet •P brrlwrs.:ordntvepupa., anlr • Farr Roa 8th Avenue to 6th Ave n u e Sidewalk anticipated on east side of street. Both sides will be evaluated during design Approximate cost $333,365 2019 CDBG Potential Projects - Public Hearing Recommended Projects and Priority for CDBG Applications Ella Road - AI ki to Broadway Avenue 2. Conklin Road - Appleway Trail to Riceland Ln Farr Road - 6th to 8th Avenue 10/23/2018 2019 CDBG Potential Projects - Public Hearing 11,11IN - lrala DV. A 1 nntll, au , ▪ -,,tot ,1 ,,,;.M'. 1:3 ...as..., 1 LI S�_ aY� of t F -I1, Mo._ .- .... _ line. roma v"` ag▪ o.x.13•.. �_33014,.......0.A., i*`— 0� -1z 1d5O o� —ad sot toorl,. --� ...1== :a...� JUMPS., I., oto % �.�..:,.�,, b a YAW. 10 Questions 10/23/2018 2019 CDBG Potential Projects - Public Hearing 11 CDBG 2019 Project: Conklin Road Sidewalk - Riceland Ln to Appleway Trail Project Site Information Location Street: Conklin Road Street Classification: Local Sidewalk Length: 237 ft ROW Width: 50 ft Pavement Width: 44 ft Safe Route to School: No Legend CDBG Projects* Safe Routes to School Schools Library Transit Center Bus Stop Fire Station Existing Sidewalks Bike and Pedestrian Master Plan Bike Friendly Route Existing Bike Lane Existing Shared Use Path Ped/Bike Bridge Proposed Bike Lane • — Proposed Ped/Bike Bridge • — Proposed Shared Use Path Catch Basin C Dry Well 0 50 100 150 200 250 Feet `Project location for illustrative purposes only CDBG 2019 Project: Farr Road Sidewalk - 6th Ave to 8th Ave Project Site Information Location Street: Farr Road Street Classification: Collector Sidewalk Length: 544 ft ROW Width: 60 ft Pavement Width: 37 ft Safe Route to School: No Legend CDBG Projects* - Safe Routes to School Schools • Library • Transit Center Bus Stop Fire Station Existing Sidewalks Bike and Pedestrian Master Plan Bike Friendly Route Existing Bike Lane Existing Shared Use Path Ped/Bike Bridge Proposed Bike Lane • — Proposed Ped/Bike Bridge • — Proposed Shared Use Path Catch Basin C Dry Well 0 50 100 150 200 250 Feet `Project location for illustrative purposes only CDBG 2019 Project: Ella Road Sidewalk - Broadway Ave to AI ki Ave Project Site Information Location Street: Ella Road Street Classification: Local Sidewalk Length: 634 ft ROW Width: 50 ft Pavement Width: 32 ft Safe Route to School: Yes Legend CDBG Projects* Safe Routes to School Schools Library Transit Center Bus Stop Fire Station Existing Sidewalks Bike and Pedestrian Master Plan Bike Friendly Route Existing Bike Lane Existing Shared Use Path Ped/Bike Bridge Proposed Bike Lane • — Proposed Ped/Bike Bridge • — Proposed Shared Use Path Catch Basin C Dry Well 0 50 100 150 200 250 Feet `Project location for illustrative purposes only BI je4f T@i Mi fe ff tj 014er u factures 4-fous-ivi.9 Gownuviitii 304 S Conklin Road Spokane Valley, WA 99037 509-926-5300 office@birchtreemhc.com October 16, 2018 Chaz Bates City of Spokane Valley As resident manager and one of the owners of Birch Tree Manufactured Housing Community, I was delighted to receive the notice that you're considering the "missing" piece of sidewalk on South Conklin Road as a potential project for CDBG funds. This small unfinished area has always been a concern for the residents of our 50 -home senior community, and it is a real safety issue for all pedestrians, as well as an eyesore. There is a lot of foot traffic on Conklin, including people of all ages, but especially school -aged children and young adults. As an access point to the Appleway Trail, and because of its proximity to Central Valley High School, this area sees a lot of pedestrians, dog walkers and joggers. Currently, there is a narrow dirt path along the fence where there is no sidewalk. Weed infested and less than three feet in width, it is not wide enough for pedestrians to pass one another, and a single misstep could land a person in the traffic lane. To avoid this section, pedestrians heading north usually jaywalk across Conklin to pick up the sidewalk on the east side. Those coming east on Fourth and continuing north on the Conklin sidewalk also have to jaywalk to the east sidewalk to avoid the path (the only crosswalk on Conklin is the new one for the Appleway Trail). Crossing Conklin at Fourth is not safe, as it has no crosswalks or stop signs for north/south traffic. And the majority of drivers seldom obey the 25mph speed limit on Conklin. Visibility for drivers attempting to exit Birch Tree has always been very limited to the north, making it hazardous when entering traffic. Moving the decrepit fence back and installing a sidewalk would increase visibility greatly. It would also provide safe access to the Appleway Trail for our residents and other pedestrians and joggers from the west side of Conklin. I hope the city will agree that completing this sidewalk would be of significant benefit to the residents of the neighborhood. I assume you already have photos of the area but would be happy to send some if it would help make the case for this project. Craig Rongey, Managing Member Birch Tree MHC, LLC CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 23, 2018 Department Director Approval: Check all that apply: ❑ consent ❑ old business ®new business ❑ public hearing ❑ information ❑admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Community Development Block Grant (CDBG) Projects GOVERNING LEGISLATION: Federal Department of Housing and Urban Development (HUD) PREVIOUS COUNCIL ACTION TAKEN: On October 23, 2018, City Council held a public hearing on the proposed CDBG sidewalk projects for 2019. BACKGROUND: On October 16, 2018, City Council reviewed the proposed CDBG sidewalk projects. On October 23, 2018, City Council held a public hearing on the CDBG sidewalk projects. The following projects have been identified based on an evaluation of sidewalk needs in CDBG target areas. # Proposed CDBG Sidewalk Project Estimated Cost 1 Ella Rd — Alki Ave to Broadway Ave $402,739 2 Conklin Rd — Riceland Ln to Appleway Trail $85,784 3 Farr Rd — 8th Ave to 6th Ave $333,365 OPTIONS: Move to authorize staff to prepare grant applications as recommended or amended. RECOMMENDED ACTION OR MOTION: Move to authorize staff to prepare and submit CDBG applications for the proposed sidewalk projects of Ella Road, Conklin Road and Farr Road in that order of priority. BUDGET/FINANCIAL IMPACTS: CDBG grants are typically funded at 100 percent of the application request. Project costs typically include a City share of project design, engineering management, and related stormwater improvements. STAFF CONTACT: Chaz Bates Economic Development Specialist Mike Basinger, Economic Development Manager ATTACHMENTS: None 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 23, 2018 Department Director Approval: El Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 10/09/2018 6364; 6433; 6435; 6437; 6445-6447; 6449; 6459; 45758 $340,906.20 10/10/2018 45759-45823 $1,433,250.70 10/10/2018 8006-80I4 $916.66 10/11/2018 45824-45856 $118,595.72 10/16/2018 45857-45890; 5275620 $728,101.05 10/16/2018 8015-8028 $2,292.00 10/17/2018 6448; 6462; 6463; 6468; 6470 $71,441.14 GRAND TOTAL: $2,695,503.47 Explanation of Fund Numbers found on Voucher Lists #001- General Fund Other Funds 001.011.000.511. City Council 101 — Street Fund 001.013.000.513. City Manager 103 — Paths & Trails 001.013.015.515. Legal 105 — Hotel/M.otel Tax 001.016.000. Public Safety 106 — Solid Waste 001.018.013.513. Deputy City Manager 120 - CenterPlace Operating Reserve 001.018.014.514. Finance 121— Service Level Stabilization Reserve 001.018.016.5 I8. Human Resources 122 — Winter Weather Reserve 001.032.000. Public Works 204 — Debt Service 001.058.050.558. CED - Administration 301 — REET 1 Capital Projects 001.058.051.558. CED — Economic Development 302 — REET 2 Capital Projects 001.058.055.558. CED -- Development Services -Engineering 303 — Street Capital Projects 001.058.056.558. CED — Development Services -Planning 309 — Parks Capital Grants 001.058.057.558 CED — Building 310 — Civic Bldg Capital Projects 001.076.000.576. Parks & Rec—Administration 311 --- Pavement Preservation 001.076.300.576. Parks & Rec-Maintenance 312 — Capital Reserve 001.076.301.571. Parks & Rec-Recreation 314 — Railroad Grade Separation Projects 001.076.302.576. Parks & Rec- Aquatics 402 — Stormwater Management 001.076.304.575. Parks & Rec- Senior Center 403 — Aquifer Protection Area 001.076.305.571. Parks & Rec-CenterPlace 501 — Equipment Rental & Replacement 001.090.000.511. General Gov't- Council related 502 — Risk Management 001.090.000.514. General Gov't -Finance related 001.090.000.517. General Gov't -Employee supply 001.090.000.518. General Gov't- Centralized Services 001.090.000.519. General Gov't -Other Services 001.090.000.540. General Gov't -Transportation 001.090.000.550. General Gov't -Natural & Economic 001.090.000.560. General Gov't -Social Services 001.090.000.594. General Gov't -Capital Outlay 001.090.000.595. General Gov't -Pavement Preservation RECOMMENDED ACTION OR, MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist Voucher List Page: 10/0912018 3:10:46PM Spokane Valley Bank code : apbank Voucher Date Vendor invoice Fund/Dept Description/Account Amount 6364 10/5/2018 000164 LABOR & INDUSTRIES Ben82704 001.231.17.00 LABOR & INDUSTRIES: PAYMENT 25,288.74 Total: 25,288.74 6433 10/5/2018 000165 DEPT OF RETIREMENT SYSTEMS Ben82688 311.231.15.00 PERS: PAYMENT 104,176.02 Total : 104,176.02 6435 10/5/2018 000699 WA COUNCIL CO/CITY EMPLOYEES Ben82690 314.231.21.00 UNION DUES: PAYMENT 2,568.60 Total : 2,568.60 6437 10/5/2018 006345 IDAHO CHILD SUPPORT RECEIPTING Ben82692 001.231.20.00 IDAHO CHILD SUPPORT RECEIPTING: 163.33 Total : 163.33 6445 10/5/2018 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben82694 303.231.14.00 401A: PAYMENT 30,935.90 Total : 30,935.90 6446 10/5/2018 000682 EFTPS Ben82696 403.231.11.00 FEDERAL TAXES: PAYMENT 30,080.41 Total : 30,080.41 6447 10/5/2018 000145 VANTAGEPOINTTRANSFERAGENTS, 457 PL./ Ben8269B 001.231.18.00 457 DEFERRED COMPENSATION: PAYE 7,681.48 Total: 7,681.48 6449 10/5/2018 000162 VANTAGE TRANSFER AGENTS, 401A EXEC PL Ben82700 001.231.14.00 401 EXEC PLAN: PAYMENT 663.00 Total: 663.00 6459 10/5/2018 000682 EFTPS Ben82706 001.231.11.00 FEDERAL TAXES: PAYMENT 1,026.08 Total : 1,026.08 45758 10/5/2018 000120 AWC Ben82686 Ben82702 001.231.16.00 001.231.16.00 HEALTH PLANS: PAYMENT HEALTH PLANS (COUNCIL): PAYMENT Total: 127,744.07 10, 578.57 138,322.64 10 Vouchers for bank code : apbank Bank total : 340,906.20 10 Vouchers in this report Total vouchers : 340,906.20 Page: 1 vchIist 10/10/2018 9:50:55A1V1 Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 45759 10/10/2018 004820 A&I DISTRIBUTORS 45760 10/10/2018 006984 Al TREE SERVICE LLC 45761 10/10/2018 000197 ACRANET 45762 10/10/2018 006937 ADVANCE AUTO PARTS 45763 10/10/2018 001107 ADVANCEDTRAFFIC PRODUCTS 3185528 3188212 3189061 1141 1160 1180 1181 1204 1234 8450 1921-262514 1921-262561 1921-262748 1921-262851 1921-262888 1921-262892 1921-263181 1921-263185 1921-263186 1921-263210 1921-263333 1921-263490 1921-263491 1921-264237 0000022044 45764 10/10/2018 003078 ALLWEST TESTING & ENGINEERING 90425 Fund/Dept 001.040.043.558 001.040.043.558 001.040.043.558 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 303.000.247.595 001.018.016.518 101.042.000.542 101.042.000.542 101.000.000.542 101.042.000.542 101.000.000.542 101.000.000.542 001.040.041.543 001.040.041.543 001.040.041.543 101.042.000.542 402.402.000.531 101.042.000.542 101.042.000.542 101.042.000.542 311.000.248.595 303.303.142.595 Description/Account Amount VEHICLE MAINTENANCE SUPPLIE: BULK PURCHASE FOR VEHICLE M BULK PURCHASE FOR VEHICLE M Total : TREE REMOVAL TREE REMOVAL TREE REMOVAL TREE REMOVAL TREE REMOVAL TREE REMOVAL Total : EMPLOYEE BACKGROUND CHECK Total : REPAIR & MAINTENANCE SUPPLIE REPAIR & MAINTENANCE SUPPLIE REPAIR & MAINTENANCE SUPPLIE REPAIR & MAINTENANCE SUPPLIE REPAIR & MAINTENANCE SUPPLIE REPAIR & MAINTENANCE SUPPLIE REPAIR & MAINTENANCE SUPPLIE REPAIR & MAINTENANCE SUPPLIE REPAIR & MAINTENANCE SUPPLIE REPAIR & MAINTENANCE SUPPLIE REPAIR & MAINTENANCE SUPPLIE REPAIR & MAINTENANCE SUPPLIE REPAIR & MAINTENANCE SUPPLIE REPAIR & MAINTENANCE SUPPLIE Total : 0248-WAVETRO N IX 111.79 127.75 52.30 291.84 3,209.60 1,919.00 3,808.00 2,937.60 3,481.60 2,720.00 18,075.80 219.50 219.50 5.98 -12.70 113.32 65.58 95.27 7.99 107.30 2.89 28.18 25.13 134.39 16.78 56.36 122.98 769.45 7,458.72 Total : 7,458.72 0142 -MATERIALS TESTING 5,170.75 Page: vchlist Voucher List 10/10/2018 9:50:55AM Spokane Valley Page/ 2 Bank code : apbank Voucher Date Vendor Invoice 45764 10/10/2018 003078 ALLWESTTESTING & ENGINEERING (Continued) 90440 45765 10/10/2018 004278 ARCHITECTS WEST INC 45766 10/10/2018 003337 ARROW CONSTRUCTION SUPPLY INC 45767 10/10/2018 006574 AWARD CONSTRUCTION INC 45768 10/10/2018 000673 BUDGET ARBOR & LOGGING LLC 45769 10/10/2018 000508 CONOCOPHILLIPS FLEET 45770 10/10/2018 001880 CROWN WEST REALTY LLC 45771 10/10/2018 003255 DAY WIRELESS SYSTEMS 45772 10/10/2018 002604 DELL FINANCIAL SERVICES LLC 9867 225880 225882 225907 226271 226641 226643 226699 226713 PAY APP 3 11-3922 56064893 OCTOBER 2018 606470 79674545 79677608 45773 10/10/2018 000734 DEPT OF TRANSPORTATION JG6457 L013 Fund/Dept 303.303.123.595 001.090.000.513 311.000.272.595 311.000.272.595 311.000 272.595 311.000.272.595 101.042.000.542 101.042.000.542 101.043.000.542 101.043.000.542 303.303.166.595 101.042.000.542 001.040.043.558 101.042.000.543 101.042.000.543 001.090.000.548 001.090.000.548 303.000.201.595 Description/Account Amount 0123 -MATERIALS TESTING Total : PROFESSIONAL SVCS - CITY HALL Total : 0272 -CONSTRUCTION MATERIALS 0272 -CONSTRUCTION MATERIALS 0272 -CONSTRUCTION MATERIALS 0272 -CONSTRUCTION MATERIALS REPAIR & MAINTENANCE SUPPLIE REPAIR & MAINTENANCE SUPPLIE REPAIR & MAINTENANCE SUPPLIE REPAIR & MAINTENANCE SUPPLIE Total : 0166 -CONSTRUCTION CONTRACT Total : TREE TRIMMING Total : SEPTEMBER 2018 FLEET FUEL BIL Total : COMMON AREA CHARGES FOR M/ Total : TOWER RENTAL Total : COMPUTER LEASE 3050 MICRO COMPUTER LEASE: 3 YR WORKS? Total : 6,046.50 11,217.25 774.00 774.00 657.15 2,425.33 821.44 2,380.76 19.94 21.53 104.06 65.28 6,495.49 107, 693.49 107,693.49 2,611.20 2,611.20 1,702.72 1,702.72 223.11 223.11 212.33 212.33 231.68 2,286.44 2,518.12 CIF' 0201 & CIP 0258 1,691.38 Page: vchlist 10/10/2018 9:50:55AM Voucher List Spokane Valley Page Bank code : apbank Voucher Date Vendor Invoice 45773 10/10/2018 000734 000734 DEPT OF TRANSPORTATION 45774 10/10/2018 002157 ELJAY OIL COMPANY 45775 10/10/2018 003274 EXCHANGE PUBLISHING LLC 45776 10/10/2018 003261 FEHR & PEERS 45777 10/10/2018 001447 FREE PRESS PUBLISHING INC 45778 10/10/2018 005474 FREIGHTLINER NORTHWEST 45779 10/10/2018 000609 GENDRONS CO 45780 10/10/2018 001253 GORDON THOMAS HONEYWELL 45781 10/10/2018 000007 GRAINGER 45782 10/10/2018 002043 HDR ENGINEERING INC (Continued) 4280013 506164 506982 506983 506984 506985 506986 506987 124884 49083 49085 49086 49087 PC001425762:01 10107 Sept18 1042 9918046898 9918046906 1200143711 1200145725 Fund/Dept 001.040.041.543 101.000.000.542 101.000.000.542 001.013.000.513 001.040.043.558 001.013.000.513 001.013.000.513 001.013.000.513 101.042.000.542 101.000.000.542 001.040.043.558 001.013.000.513 001.013.000.513 101.000.000.542 001.040.041.543 001.011.000.511 402.402.000.531 402.402.000.531 314.000.223.595 001.040.041.558 Description/Account Amount Total : FUEL FOR MAINTENANCE SHOP Total : ADVERTISING ADVERTISING LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : SPOKANE VALLEY ARGONNE RD Total : ADVERTISING LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : SMALL TOOLS/MINOR EQUIP - SN( Total : SUPPLIES: CPW ENGINEERING Total : GOVERNMENTAL AFFAIRS Total : SUPPLIES: STORMWATER SAFETY EQUIPMENT: STORMWATI Total : 1,691.38 715.82 715.82 33.18 31.50 18.75 60.04 31.60 30.02 31.60 236.69 960.00 960.00 67.20 69.70 34.85 34.00 205.75 21.76 21.76 96.67 96.67 4,830.23 4,830.23 261.99 24.05 286.04 0223 -PROJECT DEVELOPMENT 1,545.60 PROFESSIONAL SERVICES 251.37 Page: vchlist 10(1012018 9:50:55AM 6 Voucher List Page: Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 45782 10/10/2018 002043 002043 HDR ENGINEERING INC (Continued) Total : 1,796.97 45783 10/10/2018 003297 HIGGINS, LEWIS ROD EXPENSES 001.011.000.511 EXPENSE REIMBURSEMENT 93.52 Total : 93.52 45784 10/10/2018 000313 INLAND ASPHALT COMPANY INC. PAY APP 1 311.000.254.595 0254 - CONSTRUCTION 612,572.57 Total : 612, 572.57 45785 10/10/2018 002518 INLAND PACIFIC HOSE & FITTINGS 1015727 101.000.000.542 SUPPLIES: SNOWPLOWS 261.12 1015989 101.000.000.542 SUPPLIES: SNOWPLOWS 268.17 Total: 529.29 45786 10/10/2018 000012 JOURNAL OF BUSINESS 322639 001.040.042.558 ADVERTISING 1,730.00 Tota! : 1,730.00 45787 10/10/2018 006950 KENCO CORPORATION 20470 101.042.000.542 BARRIER LIFT & ALIGNMENT LEGE 4,605.00 Total : 4,605.00 45788 10/10/2018 006328 KREM-TV 8-18 SUMMARY BILL 001.040.042.558 ADVERTISING 12,284.95 Total : 12, 284.95 45789 10/10/2018 006645 LA CONSULTING INC 0014597 402.402.000.531 PROFESSIONAL SERVICES 9,357.34 Total : 9,357.34 45790 10/10/2018 001944 LANCER LTD 0471054 001.040.042.558 BUSINESS CARDS 38.09 0471068 001.040.043.558 BUSINESS CARDS 56.04 Tota! : 94.13 45791 10/10/2018 001640 MAINTENANCE SOLUTIONS 1NC 081722102 101.042.000.542 MAINTENANCE SUPPLIES: STREE 530.68 Total : 530.68 45792 10/10/2018 000132 MODERN ELECTRIC WATER CO EE -18-057 303.303.142.595 CIP 0142 BROADWAY/MULLAN INT 6,925.23 Total : 6,925.23 45793 10/10/2018 006573 NATIONAL NATIVE AMERICAN CONST PAY APP 1 303.000.258.595 0258 -CONSTRUCTION 248,463.62 Total : 248,463.62 45794 10/10/2018 000662 NAT'L BARRICADE & SIGN CO 101081 101.042.000.542 MARKER POSTS 884.00 Page: vchlist 10/10/201S 9:50:55AM Voucher List Spokane Valley Page: r �� Bank code : apbank Voucher Date Vendor Invoice 45794 10/10/2018 000662 NAT'L BARRICADE & SIGN CO (Continued) 101082 101110 45795 10/10/2018 006679 NEW SPLASHDOWN WATER PARK 103 45796 10/10/2018 003090 NORTH 40 OUTFITTERS 085749/3 45797 10/10/2018 000652 OFFICE DEPOT INC. 195635664002 198518447001 199578900002 199781924001 199782165001 200577076001 208219706001 45798 10/10/2018 000058 OMA A500163 45799 10/10/2018 006539 OREILLY AUTO ENTERPRISES LLC 2862-292074 2862-292218 2862-293251 2862-294653 45800 10/10/2018 003653 PARTSMASTER 23333269 45801 10/10/2018 005049 PEDERSON, MICHAEL ROY Fund/Dept 101.042.000.542 311.000.254.595 001.076.301.571 101.042.000.542 001.040.041.543 001.040.041.543 001.076.305.575 001.040.041.543 001.040.041.543 001.040.041.558 001.040.041.558 001.018.016.518 101.042.000.542 001.040.041.558 101.042.000.542 101.000.000.542 101.000.000.542 SEPTEMBER 2018 101.042.000.542 45802 10/10/2018 006985 PIONEER WATERPROOFING CO INC 25549 001.090.000.518 Description/Account Amount QWICK KURB MEGA MARKERS W/ CP 0254 - ROAD CLOSED SIGN Total : SUMMER DAY CAMP FIELD TRIP Total : SMALL TOOLS/MINOR EQUIPMENT Total : OFFICE SUPPLIES: ENGINEERING, OFFICE SUPPLIES: ENGINEERING, OFFICE SUPPLIES: CENTERPLACE OFFICE SUPPLIES: ENGINEERING, OFFICE SUPPLIES: ENGINEERING OFFICE SUPPLIES: DEVELOPMEN- OFFICE SUPPLIES: ENGINEERING, Total : EMPLOYEE PHYSICAL EXAM Total : SUPPLIES: MAINTENANCE SHOP SUPPLIES FOR #4-004 SUPPLIES: MAINTENANCE SHOP REPAIR SUPPLIES FOR #218 Total : REPAIR/MAINTENANCE SUPPLIES: Total : DEAD ANIMAL REMOVAL Total : 3,314.89 95.69 4,294.58 344.00 344.00 65.26 65.26 5.21 44.27 73.31 345.87 22.62 53.66 73.50 618.44 200.00 200.00 32.61 50.31 33.70 12.93 129.55 194.61 194.61 1,300.00 1,300.00 SPRAGUE VISTA MONUMENT 8,508.16 Total : 8,508.16 Page: vchlist 101/0/2018 9:50:55AM Voucher List Page: 2 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice 45803 10/10/2018 001089 POE ASPHALT PAVING INC. 45804 10/10/2018 002510 POHL SPRING WORKS INC 45805 10/10/2018 005968 PRECISE MRM LLC 45806 10/10/2018 003407 RIGHT! SYSTEMS INC 45807 10/10/2018 000031 ROYAL BUSINESS SYSTEMS 45808 10/10/2018 002520 RWC GROUP 45809 10/10/2018 002288 SARGENT ENGINEERS [NC. 45810 10/10/2018 002531 SIX ROBBLEES INC 45811 10/10/2018 000459 SPOKANE CO TITLE CO 45812 10/10/2018 000001 SPOKANE CO TREASURER 45882 45883 45884 176776 [ N200-1018387 SI -158507 1N89595 83423N 31902 5-831215-1 5-835072 5-SP17607 TASK 2 TASK 3 TASK1-PING 11006697 110100212 42000533 51504490 Fund/Dept 101.042.000.542 101.042.000.542 101.042.000.542 101.000.000.542 101.042.000.542 001.090.000.518 001.040.043.558 101.000.000.542 101.043.000.542 101.000.000.542 101.000.000.542 303.000.276.595 303.000.276.595 303.000.277.595 303.000.275.595 303.000.251.595 101.042.000.542 001.016.000.554 101.042.000.542 DescriptionlAccount Amount 2017 STREET MAINTENANCE 2018 STREET MA[NTENANCE 2018 STREET MAINTENANCE Total : REPAIR SERVICE #204 DATA PLAN Total : Total : WMWARE SUPPORT RENEWAL Total : SEPTEMBER 2018 COPIER COST Total : SUPPLIES FOR #203 PROFESSIONAL SERVICES SUPPLIES FOR #208 SUPPLIES FOR #211 Total Total : Total : CIP 0276 - PLANT INFO GUARANTE CIP 0276 - PLANT INFO GUARANTE CIP 0277 - PLANT INFO GUARANTE CIP 0275 - PLANT [NFO GUARANTE Total : CIP 0251 - EUCLID RD AUGUST 2018 ENGINEERING ANIMAL CONTROL SERVICES OCT WORK CREW INVOICE AUGUST 2C 14,542.35 99,182.13 7,733.00 121,457.48 1,390.79 1,390.79 275.00 275.00 8,579.84 8,579.84 1,314.11 1,314.11 433.89 433.89 256.62 256.62 200.04 252.00 452.04 326.40 2,284.80 2,611.20 2,284.80 7,507.20 89.59 106,435.08 43,678.22 8,244.68 Page: vchlist 10/10/2018 9:50:55A1V1 Voucher List Spokane Valley Page: 7 Bank code : apbank Voucher Date Vendor Invoice 45812 10/10/2018 000001 45813 10/10/2018 000668 000001 SPOKANE CO TREASURER (Continued) SPOKANE CO TREASURER 35231.1412 35231.1413 35241.4101 45093.0646 45105.9010 45114.9015 45121.9118 45162.0327 45174.9059 45182.9132 45201.0122 45222.0227 45271.9007 45271.9008 45273.9036 45332.1517 55074.1556 45814 10/10/2018 002540 SPOKANE HOUSE OF HOSE INC. 699940 45815 10/10/2018 004099 SPOKANE VALLEY ACE HARDWARE 24842 24880 24914 24916 45816 10/10/2018 000854 SPW LANDSCAPE ARCHITECTS 45817 10/10/2018 001791 STONE, MIKE 45818 10/10/2018 006865 THOMAS, DEAN & HOSKINS INC 1755.09 EXPENSES 14380 Fund/Dept 001.090.000.518 001.090.000.518 001.076.000.576 001.076.000.576 001.076.000.576 001.076.000.576 402.402.000.531 001.076.000.576 001.076.000.576 001.076.000.576 001.033.000.518 001.016.016.521 001.076.000.576 001.076.000.576 001.076.000.576 001.076.000.576 402.402.000.531 101.000.000.542 101.042.000.542 001.090.000.519 101.042.000.542 101.042.000.542 303.303.123.595 001.076.000.576 303.303.123.595 Description/Account Amount Total : 158,447.57 2ND HALF 2018 STORMWATER/AQ 2ND HALF 2018 STORMWATER/AQ 2ND HALF 2018 STORMWATER/AQ 2ND HALF 2018 STORMWATER/AQ 2ND HALF 2018 STORMWATER/AQ 2ND HALF 2018 STORMWATER/AQ 2ND HALF 2018 STORMWATER/AQ 2ND HALF 2018 STORMWATER/AQ 2ND HALF 2018 STORMWATER/AQ 2ND HALF 2018 STORMWATER/AQ 2ND HALF 2018 STORMWATER/AQ 2ND HALF 2018 STORMWATER/AQ 2ND HALF 2018 STORMWATER/AQ 2ND HALF 2018 STORMWATER/AQ 2ND HALF 2018 STORMWATER/AQ 2ND HALF 2018 STORMWATER/AQ CIP 0123: REMAINING 2018 TAXES Total : SMALL TOOLS/MINOR EQUIP: SNO Total : SMALL TOOLS/MINOR EQUIPMENT SMALL TOOLS/MINOR EQUIPMENT SMALL TOOLS/MINOR EQUIPMENT SMALL TOOLS/MINOR EQUIPMENT Total : 0123 -LANDSCAPE DESIGN Total : EXPENSE REIMBURSEMENT Total : 187.06 406.59 127.46 873.99 1,412.58 371.52 411.86 552.72 28.40 214.46 358.41 357.61 81.03 151.20 158.85 1,517.29 68.93 7,279.96 204.16 204.16 43.94 32.29 66.85 17.35 160.43 1,784.45 1,784.45 978.12 978.12 CIP 0123: ON-CALL CONSTRUCTIO 33,638.56 Page: vchlist 10110/2018 9:50:55AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 45818 10/10/2018 006865 006865 THOMAS, DEAN & HOSKINS INC (Continued) 45819 10/10/2018 002597 TWISTED PAIR ENTERPRISES LLC 9272018 45820 10/10/2018 005314 US BANK 45821 10/10/2018 006846 US LINEN & UNIFORM INC 5071203 5071205 2222750 2226533 2230266 2234035 45822 10/10/2018 003419 VALBRIDGE PROPERTY ADVISORS, AUE WA03-18-0383-000 45823 10/10/2018 001885 ZAYO GROUP LLC 65 Vouchers for bank code : apbank 65 Vouchers in this report 2018100003578 2018100005522 2018100025710 Fund/Dept 001.011.000.511 001.090.000.592 001.090.000.592 101.042.000.543 101.042.000.543 101.042.000.543 101.042.000.543 001.013.015.515 Description/Account Amount Total : BROADCASTING COUNCIL MTGS Total : LTGO REFUNDING BONDS 2014 LTGO BONDS 2016 Total : SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP Total : APPRAISAL SERVICES Total : 001.090.000.518 INTERNET - DARK FIBER 001.090.000.518 INTERNET 001.090.000.518 INTERNET SERVICE Total : Bank total : Total vouchers : 33, 638.56 1,556.00 1,556.00 300.00 300.00 600.00 20.18 20.18 20.18 20.18 80.72 1,800.00 1,800.00 253.25 621.00 234.25 1,108.50 1,433,250.70 1,433,250.70 Page: 8 vchlist 10/10/2018 2:44:53PM Voucher List Spokane Valley >6 Page: •tet' Bank code : Voucher 8006 8007 8008 8009 8010 8011 8012 8013 8014 pk-ref Date Vendor Invoice 10/10/2018 006168 CENTER OF LIFE CHURCH 10/10/2018 006988 GARCIA, ELENA 10/10/2018 006989 GATELY, KELLEE 10/10/2018 006990 HOYT, TERRY 10/10/2018 006992 LENTINI, STEVE PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND 10/10/2018 006993 NW NATURAL RESOURCES INSTITUTE PARKS REFUND 10/10/2018 006994 RIEDINGER, VIRGINIA 10/10/2018 006995 SCHNEIDER, JACQUELINE 10/10/2018 005364 WANKER, AMANDA 9 Vouchers for bank code : pk-ref 9 Vouchers in this report PARKS REFUND PARKS REFUND PARKS REFUND Fund/Dept Description/Account Amount 001.237.10.99 DEPOSIT REFUND: SULLIVAN PARI Total : 001.237.10.99 DEPOSIT REFUND: DISCOVERY PI. Total : 001.237.10.99 DEPOSIT REFUND: TERRACE VIEV Total : 001.237.10.99 DEPOSIT REFUND: VALLEY MISSIC Total : 001.237.10.99 DEPOSIT REFUND: TERRACE VIEV Total : 001.237.10.99 DEPOSIT REFUND: SULLIVAN PARI Total : 001.237.10.99 DEPOSIT REFUND: VALLEY MISSIC Total: 001.237.10.99 REFUND DANCE CLASS 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME/ Total : Total : Bank total : 75.00 75.00 75.00 75.00 75.00 75.00 75.00 75.00 75.00 75.00 75.00 75.00 75.00 75.00 91.66 91.66 300.00 300.00 916.66 Total vouchers : 916.66 Page: 1 vchlist 10/11/2018 8:45:37AM Voucher List Spokane Valley Page: rf� Bank code : apbank Voucher Date Vendor Invoice 45824 10/11/2018 000150 ALLIED FIRE & SECURITY 45825 10/11/2018 003076 AMSDEN, ERICA 1376872 Expenses Expenses 45826 10/11/2018 006402 ARAMARK UNIFORM & CAREER 1990906338 45827 10/11/2018 000334 ARGUS JANITORIAL LLC INV02705 45828 10/11/2018 000030 AVISTA Sept 2018 Sept 2018 45829 10/11/2018 001545 BERNARDO WILLS ARCHITECTS PC 45830 10/11/2018 001169 CITY OF SPOKANE VALLEY 45831 10/11/2018 000840 CLARY, AARON 45832 10/11/2018 000326 CONSOLIDATED IRRIGATION #19 45833 10/11/2018 002626 ELECTRIC CITY INC 45834 10/11/2018 002308 FINKE, MELISSA 2018-0299 2018-0483 2018-0564 9/19/2018 Expenses Aug/Sept 2018 818-A028 Sept 2018 Fund/Dept 001.076.305.575 001.040.041.543 001.040.041.543 001.076.305.575 001.033.000.518 001.090.000.518 001.090.000.518 309.000.280.594 309.000.280.594 309.000.280.594 001.076.301.571 402.402.000.531 309.000.237.595 309.000.283.594 001.076.301.571 Description/Account Amount SECURITY MONITORING AT CENTE Total : EXPENSE REIMBURSEMENT EXPENSE REIMBURSEMENT Total : SUPPLIES FOR CENTERPLACE Total : JANITORIAL SVCS: CITY HALL, PRE Total : UTILITIES: CARNAHAN PROPERTY UTILITIES: CARNAHAN PROPERTY Total : 0280 -DESIGN SERVICES 0280 -DESIGN SERVICES 0280 -DESIGN SERVICES Total: PETTY CASH PARKS: 15355, 15356 Total : EXPENSE REIMBURSEMENT Total : UTILITIES: APPLEWAY TRAIL Total : 0283 -CONSTRUCTION CONTRACT Total : 117.00 117.00 44.15 32.70 76.85 558.36 558.36 9,115.45 9,115.45 9.00 31.23 40.23 833.40 3,288.55 2,442.50 6,564.45 14.52 14.52 14.90 14.90 173.39 173.39 7,693.25 7,693.25 INSTRUCTOR PAYMENT 1,635.00 Total : 1,635.00 Page: vchlist 10/11/2018 8:45:37AM Voucher List Spokane Valley Page:/ Bank code : apbank Voucher Date Vendor Invoice 45835 10/11/2018 000410 GRIFFIN PUBLISHING INC. 45836 10/11/2018 006515 HELBIG, BILL 45837 10/11/2018 000441 HOME DEPOT CREDIT SERVICES 45838 10/11/2018 004125 IBEX FLOORING LLC 45839 10/11/2018 000070 INLAND POWER & LIGHT CO 45840 10/11/2018 000388 IRVIN WATER DIST. #6 45841 10/11/2018 001635 ISS FACILITY EVENT SERVICES 45842 10/11/2018 006729 JAKT FOUNDATION 45843 10/11/2018 006986 LAKEY, JONATHAN 45844 10/11/2018 006987 LOWELL, MICHELLE 45845 10/11/2018 000132 MODERN ELECTRIC WATER CO 45846 10/11/2018 005238 PHILLIPS, CHAD 21848 Expenses Sept 2018 9698 Sept 2018 Sept 2018 1325458 1325483 84 Expenses ADE -2018-0008 Sept 2018 Sept 2018 Expenses Expenses Expenses Fund/Dept 001.076.301.571 001.040.041.543 001.018.014.514 001.076.099.575 101.042.000.542 001.076.300.576 001.076.305.575 001.076.305.575 001.076.305.575 001.018.014.514 001.040.043.345 001.076.302.576 101.042.000.542 402.402.000.531 402.402.000.531 402.402.000.531 Description/Account Amount REC GUIDES: SPRING/SUMMER & 2,094.89 Total : 2,094.89 EXPENSE REIMBURSEMENT Total : SUPPLIES: FINANCE Total : GREAT ROOM FLOORING REPLAC Total : UTILITIES: SEPT 2018 Total : UTILITIES: PARKS AND CPW AUGU Total : SEPT 2018 MONTHLY CLEANING A EVENT SVCS AT CENTERPLACE Total : MARKETING CENTERPLACE FOR t Total: EXPENSE REIMBURSEMENT Total: PERMIT REFUND: ADE -2018-0008 Total : UTILITIES: SEPT 2018 PARKS UTILITIES: SEPT 2018 CPW Total : EXPENSE REIMBURSEMENT EXPENSE REIMBURSEMENT EXPENSE REIMBURSEMENT 100.00 100.00 21.54 21.54 48,578.40 48, 578.40 458.06 458.06 3,973.68 3,973.68 7,849.60 115.89 7,965.49 2,000.00 2,000.00 869.40 869.40 315.00 315.00 3,843.78 11, 888.31 15,732.09 16.04 11.77 14.90 Page: vchlist 10/11/2018 8:466:37AM Voucher List Spokane Valley /1-3Page: Bank code : apbank Voucher Date Vendor Invoice 45846 10/11/2018 005238 PHILLIPS, CHAD 45847 10/11/2018 001860 PLATT ELECTRIC SUPPLY 45848 10/11/2018 006348 POWERS-HENDERSON, CANDICE 45849 10/11/2018 000709 SENSKE LAWN & TREE CARE INC. 45850 45851 45852 10/11/2018 006422 10/11/2018 002306 10/11/2018 001472 SUPPLYWORKS TERRELL LANDSCAPE ARCHITECT, TESTAMERICA LABORATORIES (Continued) Expenses T371973 Expenses 8331472 8346364 8357225 8368431 8380758 8408790 8422489 8422532 8435009 8451355 8466474 8474506 8480861 8495290 8507155 8645189 8659521 455480780 MIC 3343 5900000441 Fund/Dept 402.402.000.531 001.076.305.575 001.040.041.543 001.076.300.576 001.076.300.576 001.076.300.576 001.076.300.576 001.076.300.576 001.076.300.576 001.076.300.576 001.076.300.576 001.076.300.576 001.076.300.576 001.076.300.576 001.076.300.576 001.076.300.576 001.076.300.576 001.076.300.576 001.076.300.576 001.076.300.576 001.016.016.521 309.000.270.594 001.076.300.576 Description/Account Amount EXPENSE REIMBURSEMENT Total : SUPPLIES FOR CENTERPLACE Total : EXPENSE REIMBURSEMENT Total : APPLEWAY TRAIL MAINTENANCE APPLEWAY TRAIL MAINTENANCE APPLEWAY TRAIL MAINTENANCE APPLEWAY TRAIL MAINTENANCE APPLEWAY TRAIL MAINTENANCE. APPLEWAY TRAIL MAINTENANCE MISC PARK REPAIRS APPLEWAY TRAIL MAINTENANCE APPLEWAY TRAIL MAINTENANCE APPLEWAY TRAIL MAINTENANCE APPLEWAY TRAIL MAINTENANCE APPLEWAY TRAIL MAINTENANCE APPLEWAY TRAIL MAINTENANCE APPLEWAY TRAIL MAINTENANCE APPLEWAY TRAIL MAINTENANCE APPLEWAY TRAIL MAINTENANCE APPLEWAY TRAIL MAINTENANCE Total : SUPPLIES FOR PRECINCT Total : 0270-ENGIARCHIPROJ MGMT Total : J9458-1 39.01 81.72 120.82 120.82 15.48 15.48 130.56 130.56 130.56 130.56 130.56 130.56 1,423.21 130.56 130.56 130.56 130.56 217.60 130.56 130.56 130.56 790.64 4,773.60 8,902.33 493.32 493.32 177.00 177.00 29.50 Total : 29.50 Page: 3 vchlist 10/11/2018 8:45:37AM Voucher List Spokane Valley 1 Page: —4— Bank code : Voucher apbank Date Vendor Invoice 45853 10/11/2018 000167 VERA WATER & POWER 45854 10/11/2018 004917 WHITE, KARLA 45855 10/11/2018 005352 ZHUKOV, OKSANA 45856 10/11/2018 004961 ZOME INC 33 Vouchers for bank code : apbank 33 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date 005338-008 005422-023 Expenses Expenses ZDM-41572 Fund/Dept 309.000.237.595 309.000.237.595 001.018.014.514 001.018.014.514 001.076.305.575 Description/Account Amount UTILITIES: APPLEWAY TRAIL UTILITIES: APPLEWAY TRAIL Total : EXPENSE REIMBURSEMENT Total : EXPENSE REIMBURSEMENT Total : STAFF SHIRTS FOR CENTERPLACI Total : 26.10 99.42 125.52 29.98 29.98 394.58 394.58 113.52 113.52 Bank total : 118,595.72 Total vouchers : 118,595.72 Page: vchlist 10/16/2018 2:30:44PM Voucher List Spokane Valley 73" Page: —Ir Bank code : apbank Voucher Date Vendor Invoice 45857 10/16/2018 000958 AAA SWEEPING LLC 62543 62544 45858 10/16/2018 002816 ABLE CLEAN-UP TECHNOLOGIES 1NC 18531 45859 10/16/2018 004278 ARCHITECTS WEST INC 45860 10/16/2018 000271 BAINBRIDGE, CHRISTINE 45861 10/16/2018 006983 BATES, CHAZ 45862 10/16/2018 002615 BULLOCK, SUSAN 45863 10/16/2018 000571 CODE PUBLISHING COMPANY 45864 10/16/2018 000686 DEPT OF LICENSING 45865 10/16/2018 000734 DEPT OF TRANSPORTATION 45866 10/16/2018 002920 DIRECTV INC 45867 10/16/2018 003274 EXCHANGE PUBLISHING LLC 9927 EXPENSES EXPENSES EXPENSES 61467 23201-0038944 RE-313-ATB80917047 RE-313-ATB80917055 35200335875 507931 507932 507933 507934 507936 Fund/Dept 402.402.000.531 402.402.000.531 101.042.000.542 001.090.000.513 001.090.000.517 001.040.042.558 001.013.015.515 001.013.000.513 001.040.041.543 101.042.000.542 101.042.000.542 101.042.000.543 001.013.000.513 001.013.000.513 001.040.043.558 001.040.043.558 001.013.000.513 Description/Account Amount STREET SWEEPING STORM DRAIN CLEANING Total : SERVICES FOR OIL SPILL 8/28/18 9,682.53 17,692.10 27, 374.63 3,798.90 Total : 3,798.90 PROFESSIONAL SVCS - CITY HALL Total : EXPENSE REIMBURSEMENT Total : EXPENSE REIMBURSEMENT Total : EXPENSE REIMBURSEMENT Total : ELECTRONIC CODE UPDATE Total : PROFESSIONAL ENGINEER L10EN Total : REIMBURSE TRAFFRIC SVCS REIMBURSE ROADWAY MAINT Total : CABLE SERVICE FOR MAINTENAN Total : LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION 387.00 387.00 18.49 18.49 10.00 10.00 42.30 42.30 376.96 376.96 116.00 116.00 11,768.95 1,660.12 13,429.07 75.24 75.24 18.75 30.00 79.79 79.00 20.54 Page: a-� vchlist 10/16/2018 2:30:44PM Voucher List Spokane Valley Page: /`� Bank code : apbank Voucher Date Vendor Invoice 45867 10/16/2018 003274 EXCHANGE PUBLISHING LLC 45868 10/16/2018 001447 FREE PRESS PUBLISHING [NC 45869 10/16/2018 006975 FRONTIER PRECISION INC 45870 10/16/2018 000321 GREATER SPOKANE INC 45871 10/16/2018 000011 GREATER SPOKANE VALLEY 45872 10/16/2018 006133 HEATH, ELISHA 45873 10/16/2018 001723 HEDEEN & CADITZ PLLC (Continued) 507938 507939 507940 507941 508729 508731 508733 508734 508736 508737 49105 49108 49109 49110 49124 49127 182341 119155 119203 119283 253.10637.17047 1ST PICTURE 8779 Fund/Dept 001.040.043.558 001.040.043.558 001.018.013.513 001.013.000.513 001.013.000.513 001.013.000.513 001.040.043.558 001.013.000.513 001040.043.558 001.040.043.558 001.013.000.513 001.040.043.558 001.040.043.558 001.040.043.558 001.013.000.513 001.040.043.558 402.402.000.531 001.013.000.513 001.011.000.511 001.040.042.558 001.040.042.558 001.018.016.518 001.013.015.515 Description/Account Amount LEGAL PUBLICATION LEGAL PUBLICATION ADVERTISING LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION GNSS RECEIVER Total : Total : Total : 21ST ANNUAL ECONOMIC FOREC/ MEMBER REGISTRATION: R HIGGI BASE INVESTMENT/PUBLIC INVES Total : BUSINESS CONNECTIONS OCTOB Total : "PICTURE IT' WELLNESS CAMPAIC Total : PROFESSIONAL SERVICES ACCT Total : 69.52 78.21 160.00 18.96 30.00 19.50 66.00 18.00 41.87 75.84 805.98 63.45 92.65 93.50 92.65 103.40 150.40 596.05 2,181.44 2,181.44 500.00 250.00 3,583.34 4,333.34 25.00 25.00 10.00 10.00 192.50 192.50 Page: vchlist 10/16/2018 2:30:44PM Voucher List Spokane Valley Page:17 —3— Bank code : apbank Voucher Date Vendor Invoice 45874 10/16/2018 001944 LANCER LTD 45875 10/16/2018 006998 LOVELL, ALEX 45876 10/16/2018 003251 MDI MARKETING 45877 10/16/2018 002552 MDM CONSTRUCTION INC. 45878 10/16/2018 002259 MENKE JACKSON BEYER LLP 45879 10/16/2018 006537 MONTANO, NICOLE 45880 10/16/2018 002203 NAPAAUTO PARTS 45881 10/16/2018 006997 NICHOLS CONSULTING ENGINEERS 45882 10/16/2018 000868 POWER CITY ELECTRIC CON. INC. 45883 10/16/2018 006999 QUINN-HURST, COLIN 45884 10/16/2018 000230 SPOKANE CO AUDITORS OFFICE 45885 10/16/2018 000090 SPOKANE CO INFO SYSTEMS 45886 10/16/2018 000001 SPOKANE CO TREASURER 0471165 EXPENSES 11215 PAY APP 4 462 480 EXPENSES 0538-878636 993012501 PAY APP 3 EXPENSES SEPTEMBER 2018 50317732 51504539 Fund/Dept 001.040.042.558 001.013.015.515 001.040.042.558 303.303.123.595 001.013.015.515 001.013.015.515 001.040.043.524 101.042.000.542 001.090.000.513 303.000.201.595 001.040.042.558 001.040.043.558 001.040.043.558 101.042.000.542 Description/Account Amount NAME BADGES Total : EXPENSE REIMBURSEMENT Total : ADVERTISING 0123 -CONSTRUCTION 86.83 86.83 10.90 10.90 8,500.00 Total : 8,500.00 Total : PROFESSIONAL SERVICES PROFESSIONAL SERVICES Total : EXPENSE REIMBURSEMENT Total : REISSUE - SMALLTOOLS/MINOR E Total : PROFESSIONAL SERVICES Total: 0201 -CONSTRUCTION CONTRACT Total : EXPENSE REIMBURSEMENT Total : RECORDING FEES Total : COUNTY IT SUPPORT (MONTH) 20 Total : WORK CREW INVOICE SEPTEMBE 413, 98925 413,989.25 994.50 243.75 1,238.25 214.94 214.94 90.91 90.91 1,367.50 1,367.50 30, 361.82 30, 361.82 9.56 9.56 1,566.00 1,566.00 10,857.88 10,857.88 4,273.80 Page: �3� vchlist 10/1612018 2:30:44PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 45886 10/16/2018 000001 SPOKANE CO TREASURER 45887 10/16/2018 006996 THE FAMILY GUIDE 45888 10/16/2018 004740 THOMSON REUTERS -WEST 45889 10/16/2018 000335 TIRE-RAMA 45890 10/16/2018 002651 WOODARD, ARNE 5275620 10/5/2018 000001 SPOKANE CO TREASURER 35 Vouchers for bank code : apbank 35 Vouchers in this report (Continued) 51504540 10-26-2018 839021450 8040090594 8040090826 EXPENSES SEPTEMBER 2018 Fund/Dept 001.040.043.524 001.040.042.558 001.013.015.515 402.402.000.531 402.402.000.531 001.011.000.511 001.016.000.512 Description/Account Amount SEPTEMBER 2018 WORK CREW Total : BELLIES & BABIES @ SPOKANE V/ Total : SUBSCRIPTION CHARGES Total : BALANCE LOOSE TIRES #6-400 BALANCE LOOSE TIRES #6-400 Total : EXPENSE REIMBURSEMENT Total : SPOKANE COUNTY SERVICES Total : Bank total : 417.70 4,691.50 100.00 100.00 805.12 805.12 43.52 43.52 87.04 150.82 150.82 200,199.83 200,199.83 728,101.05 Total vouchers : 728,101.05 vchlist 10/16/2018 2:52:07PM Voucher List Spokane Valley Page: Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 8015 10/16/2018 006693 BUIE, KIM REISSUE PARKS REFUN 001237.10.99 DEPOSIT REFUND: EDGECLIFF PA 75.00 Total : 75.00 8016 10/16/2018 007000 EASTERN WAASSN FOR EDUCATION PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 109 52.00 Total : 52.00 8017 10/16/2018 006991 HRC MINISTRIES PARKS REFUND 001237.10.99 DEPOSIT REFUND: GREAT ROOM 210.00 Total : 210.00 8018 10/16/2018 007001 HUSTON, ALYCIA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: DISCOVERY PL 75.00 Total : 75.00 8019 10/16/2018 006739 KNODEL, TAMI REISSUE PARKS REFUN 001.237.10.99 SWIM LESSION REFUND 35.00 Total : 35.00 8020 10/16/2018 007002 LEWIS & CLARK 1FT PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM/: 210.00 Total : 210.00 8021 10/16/2018 006704 MANLEY, MATHEA REISSUE PARKS REFUN 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME 159.00 Total : 159.00 8022 10/16/2018 007003 MCINTYRE, SANDI PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 213 52.00 Total : 52.00 8023 10/16/2018 006355 NAT'L EATING DISORDERS ASSOC. PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEQ 300.00 Total : 300.00 8024 10/16/2018 006460 NBS PROMOS, INC PARKS REFUND 001.237.10.99 DEPOSIT REFUND: RM 212, GREA1 262.00 Total : 262.00 8025 10/16/2018 006338 NWFATRUST PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 108 52.00 Total : 52.00 8026 10/16/2018 007004 TEEN & KID CLOSET PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME 300.00 Total : 300.00 8027 10/16/2018 006967 VANHOFF, GARY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE ROO 210.00 Page: vchlist 10/16/2018 2:52:07PM Voucher List Spokane Valley Page: Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 8027 10/16/2018 006967 006967 VANHOFF, GARY (Continued) Total : 210.00 8028 10/16/2018 006025 WINDERMERE MARATHON PARKS REFUND 001.237.10.99 REISSUE DEPOSIT REFUND: MIRA 300.00 Total : 300.00 14 Vouchers for bank code : pk-ref 14 Vouchers in this report 1, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Bank total : 2,292.00 Total vouchers : 2,292.00 Page: - 2 vchlist Voucher List Page: 10/1712018 4:03:39PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 6448 10/19/2018 002227 IDAHO TAX COMMISSION Ben82993 001.231.50.03 IDAHO STATE TAX BASE: PAYMENT 1,100.03 Total: 1,100.03 6462 10/19/2018 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben82995 001.231.14.00 401A: PAYMENT 32,021.58 Total : 32,021.58 6463 10/19/2018 000682 EFTPS Ben82997 001.231.11.00 FEDERAL TAXES: PAYMENT 30,658.66 Total : 30,658.66 6468 10/19/2018 000145 VANTAGEPOINTTRANSFERAGENTS, 457 PL./ Ben82999 001.231.18.00 457 DEFERRED COMPENSATION: PAYI 6,997.87 Total : 6,997.87 6470 10/19/2018 000162 VANTAGE TRANSFER AGENTS, 401A EXEC PL Ben83001 001231.14.00 401 EXEC PLAN: PAYMENT 663.00 Total : 663.00 5 Vouchers for bank code : apbank Bank total : 71,441.14 5 Vouchers in this report Total vouchers : 71,441.14 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 23, 2018 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending October 15, 2018 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Council Total Gross: $ 276,928.78 $ $ 276,928.78 Benefits: $ 58,490.37 $ $ 58,490.37 Total payroll $ 335,419.15 $ $ 335,419.15 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT Attendance: Councilmembers MINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION Spokane Valley City Hall Council Chambers Spokane Valley, Washington October 2, 2018 Staff Rod Higgins, Mayor Pam Haley, Deputy Mayor Brandi Peetz, Councilmember Linda Thompson, Councilmember Ben Wick, Councilmember Sam Wood, Councilmember Arne Woodard, Councilmember Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Bill Helbig, City Engineer Chelsie Taylor, Finance Director Mike Stone, Parks & Recreation Director Lori Barlow, Senior Planner Mark Werner, Police Chief Jenny Nickerson, Building Official Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. 1. East Valley School District Capital News — Kelly Shea, East Valley School District Superintendent East Valley School District Superintendent Kelly Shea explained that the purpose of tonight's agenda item is to inform Council of some of the capital needs in the East Valley School District, and to try to strengthen the relationship between the City and the School District particularly in the area of communication, adding that the City and School District have a shared constituency. Mr. Shea went through his PowerPoint explaining about the needed safety and security improvements, the highs school/middle school field relocation, and other needed building improvements, including a parking lot to make it easier and safer for parents to drop off and pick up their children. Councilmember Thompson asked if they will relocate the fields or if land will need to be purchased, and Mr. Shea said the fields will be relocated from their current location. Councilmember Woodard asked about the estimated value for the mentioned improvements, and Mr. Shea said the estimate is $13 million, and he invited members of Council to come visit his school. Council extended thanks to Mr. Shea for his informative presentation. 2. Duplex Density Discussion — Lori Barlow, Jenny Nickerson, John Hohman Deputy City Manager Hohman introduced Building Official Jenny Nickerson and Senior Planner Lori Barlow; and said tonight's agenda item is in follow-up from a report given to Council May 15, 2018, which provided an overview of the duplex development regulations in the residential zones; he said that tonight staff will discuss some trends associated with duplexes, and mentioned that with the housing boom over the last few years, we are seeing about a 40% increase in duplexes, with more likely coming; said we need to study this and determine what's happening with density duplexes; he said there have been inquiries from the public that it appears projects are coming in more dense that what is allowed. Mr. Hohman said staff examined five different plats, and two of those had one unit over the allowed density. Mr. Hohman said there is a discrepancy or an apparent loophole in the regulations whereby a lot can be created at 10,000 square feet, which would be the minimum lot size of a duplex, and if you then go through the permitting process, the lots are created through the platting process and then the permits are issued, and during the permitting process, one could get to the point where the density can be exceeded depending on the layout of the project; he said the reverse can also occur where based on the layout of the property you can't get to a maximum density. Mr. Hohman said that poses a problem because the code requires only six units to the acre, and there are two instances where that was exceeded. Mr. Hohman said there are three options for Council Study Session: 10-02-2018 Page 1 of 3 Approved by Council: DRAFT how to address this: one is to take this issue to the Planning Commission and have them deconstruct the regulations, get some public feedback from the homebuilders and neighbors on potential modifications to the code, which he said could include inserting language in the plat to restrict the number of duplexes; he said that there could be an increase in the density which is something Spokane County is researching, and it could also mean that we increase the lot size of a duplex lot; that if we were to increase that existing 10,000 square foot maximum to 12,000 square feet, that would solve the issue because you couldn't get any denser than six units to the acre; and said these are issues we could address with the Planning Commission based on Council's directive. Another option, Mr. Hohman said is we could monitor what Spokane County is doing then report back to Council. Mr. Hohman said another option would be to do nothing and keep watch on that's happening; and he asked if Council has a desired option. In reference to those projects which exceed the density limit, Councilmember Woodard asked if those were primarily where the property is on an arterial and a potential corner of another street, that if you are on an arterial where you are not building a new street and having to dedicate more space to a street, said he thinks you could get to that seven or eight per acre on the 10,000 square foot; which he said he doesn't want increased as he'd rather do no harm then damage that more since land is at a premium; but if an arterial or some other road, and you don't have to dedicate more road, said he can see with the 10,000 square feet, you get four lots, four duplexes, or eight units could create that density that maybe some aren't looking at; or on a corner, adding that he would prefer to see for example on a corner where a duplex gets the bonus because it could look like a home on one street and look like the same home on the other street even though they are a duplex on a 10,000 square foot lot; and that it might give seven or eight to the complex; he said he thinks the County might be moving in that direction; said he would like to see that kind of combination, but not make the lots bigger and monitor it, adding that he realizes this is kind of a project -to -project basis. Mr. Hohman said Ms. Barlow will address the specifics on those two projects, but we have reviewed the County's proposed requirements and they contain an option for a corner lot as Councilmember Woodard described; and they also had an option for stacking the units on top of each other, which he said, makes him wonder how they would have separate garages. Senior Planner Barlow spoke about the maps included in tonight's Council packet, which show the plats she referenced in the table; said the two plats that exceeded the density were 20170010, and 20170018; one of those borders Robey Road and 12th Avenue, and the other borders University Road by one lot, but 1 lth Lane, which is a private road, provided the primary access to the larger development which was a six -lot short plat; she said she doesn't know that in these particular cases, the situation described by Councilmember Woodard lent itself to allowing for the increase, but said she thinks Councilmember Woodard makes a good point where if the improvements are already in place and it allows more land to be available for development, which she said is not something we have looked at specifically, but more so in the way we calculate how much density is allowed, that we simply look at the gross of the property that is proposed to be developed, and we calculate that by the density allowed to determine how many lots can be developed; so if the improvements exist, then less of that area will go through the process, be dedicated for improvements, so it does allow for greater opportunity for density to be increased. Mayor Higgins asked if the County is looking at more dense construction, and Mr. Hohman replied they are; that they are looking at anywhere from eight to ten units to the acre, so that is something that will put pressure on the City as well from the standpoint of added traffic and other associated impacts to the City; and that they are also proposing a reduction in the minimum lot size down to 4,000 square feet. Councilmember Wick asked if that proposal is only for UGA (urban growth area) or within their single family zoning, and Mr. Hohman said it would be in their single family zoning. Mr. Hohman added that in a lot of the areas within our City, doing residential development is difficult because the lot sizes aren't large and for those that are, some irregularly shaped, which makes it difficult to lay out a project without combining multiple properties, and said duplexes are a viable option. Building Official Ms. Nickerson said that one of the code items that was found to have created the situation, is that a duplex or a two-family construction is considered and constructed with code requirements very similar to a single family dwelling; so once you increase past the two-family point, there are some additional fire resistibility and some accessibility requirements that would add cost to the construction. Council Study Session: 10-02-2018 Page 2 of 3 Approved by Council: DRAFT Regarding density, Councilmember Thompson said we need to make sure families have enough room around their place and enough room for the kids to play; said she doesn't support increasing density as it would mean more cars parked on the streets; said she likes the openness of the valley and wants to maintain neighborhoods, and would like to wait and see what happens with the County, then make a decision. Deputy Mayor Haley agreed with waiting to see what the County does so as not to duplicate efforts, and then perhaps we could use their data; that people can choose where they want to live and some people want to live in a higher density area. Councilmember Wick said apparently we have a conflict in our Code, or different interpretations; that he appreciates waiting to see what the County will do, and feels we should come back and clean up the Code regulations so there aren't misunderstandings or confusion based on different interpretations; and again, said he doesn't mind waiting but he doesn't want to wait too long to clear up any misunderstanding or possible conflict. There was consensus from Council to wait and see what the County does and then come back for a re -assessment. 3. Budget Amendment, 2018 — Chelsie Taylor Finance Director Taylor went over the proposed changes for the 2018 budget as provided in her October 2, 2018 Request for Council Action form, after which Councilmember Wick asked about the cost of the design and placement for the Heart of the Valley sculpture, and whether that would be changed now since Council agreed to move that temporarily into storage. Mr. Calhoun replied that we have entered into a contract with Architects West for some design costs, and that we can probably reduce those figures. There was consensus from Council to move this amendment forward as planned. 4. Governance Manual — Chris Bainbridge City Clerk Bainbridge went through the list of proposed changes as per the Governance Manual Committee, as shown on the October 2, 2018 Request for Council Action form; making note of which changes Council agreed with, and which changes, as well as some new comments, Council would like to see again with further edits. Ms. Bainbridge said she would make those changes and have them ready hopefully in a few weeks for Council's further review, and at that time Council could further discuss manual changes, or ask that the manual come back to Council again for adoption via a resolution. 5. Advance Agenda — Mayor Higgins There were no suggested changes to the Advance Agenda. 6. Council Comments — Mayor Higgins There were no further Council comments. 7. City Manager Comments — Mark Calhoun Mr. Calhoun remarked that at a previous Council meeting, Councilmember Wood mentioned that Mullan and Argonne at the I-90 interchange needed some work to get rid of trash and weeds; and said that our Public Works Maintenance Superintendent Shane Arlt and a Geiger work crew cleaned up that area, even though it is technically the responsibility of the Washington State Department of Transportation, it is still a gateway to our City. Mr. Calhoun also mentioned our marketing agreement with KREM and of six commercials they are working on, which will be shown through December 31 across the three local major networks, and he showed the video of the first commercial. It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:01 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Council Study Session: 10-02-2018 Page 3 of 3 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, October 9, 2018 Mayor Higgins called the meeting to order at 6:00 p.m. Attendance: Rod Higgins, Mayor Pam Haley, Deputy Mayor Linda Thompson, Councilmember Ben Wick, Councilmember Sam Wood, Councilmember Arne Woodard, Councilmember Absent: Brandi Peetz, Councilmember Staff. Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Chelsie Taylor, Finance Director Mike Stone, Parks & Rec Director Bill Helbig, City Engineer Mark Werner, Police Chief John Whitehead, Human Resources Manager Christine Bainbridge, City Clerk INVOCATION: Pastor Isaac Hebden of The Intersection Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff, and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Peetz. It was moved by Councilmember Woodard, seconded and unanimously agreed to excuse Councilmember Peetz from tonight's meeting. APPROVAL OF AGENDA It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the Agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Councilmember Wood: said he attended an STA Planning and development meeting, said they have applied for many FTA (Federal Transit Administration) grants and are finding that there are more requirements and that they have a larger amount of money than in the past; said it used to be 20% and now they're asking for 50%; said revenues are at $99 million, with a sales tax revenue of $77 million and that they are getting the extra 1/10 of 1% increase so STA is doing fine, however, ridership is dropping at a rate of about 1.6% and they are working to address that challenge, with next year's goal to increase ridership. Councilmember Woodard: said he went to the HUB Sports Center breakfast, and that the HUB continues to do a lot of youth sports and is close to having the complex paid off, at which point they will look at the idea of expansion; said he attended the River Forum auction and that he spoke to the director who has a program idea of using our class 3 rapids for a sports event; said he attended some Chamber meetings including the Government Affairs meeting where they heard about some legislative initiatives that could present problems, and said he encourages citizens to examine the issues, and be sure to vote. Councilmember Thompson: said last night she attended the first Spokane Valley Youth Voice meeting of the year where the students talked about bullying, homelessness, jobs for youth, and safety at schools and in the community; said she heard a presentation from Spokane Valley Senior Transportation Planner Colin Quinn -Hurst who spoke about bicycling, cross -walks and sidewalks; and that she also attended the Martin Luther King Jr. family Outreach Center fundraising lunch. Minutes Regular Council Meeting: 10-09-2018 Page 1 of 4 Approved by Council: DRAFT Councilmember Wick: said he also attended the HUB breakfast and mentioned their great programs; said he went to the GSI (Greater Spokane, Inc.) planning meeting with discussion about what could impact us in the future; said he attended the Board of Health meeting and mentioned that the executive director is retiring at the end of the year so they are involved in succession planning, and that they are also talking about creating a new division, a center for innovation and that they are reorganizing to be more current with trending national health issues. Deputy Mayor Haley: mentioned the STA meetings and that about two weeks ago she travelled to Nashville with Spokane Transit and said it really helps to understand where revenues come from and how they are spent. MAYOR'S REPORT Mayor Higgins announced that Mr. Bill Bates, former chair of the Planning Commission and former Councilmember, passed away; and noted that Mr. Bates served the City well. Mayor Higgins said he attended the HUB breakfast, the GSI annual meeting, the Martin Luther King, Jr. fundraiser, went to Oktoberfest, met the Chamber's new executive, and attended the Clean Air Board meeting, adding that we had a rough summer with all the smoke in the air, and one day the graph was actually extended 100 points above as we hit new records for unhealthy air. PROCLAMATIONS: Domestic Violence Awareness Month After Mayor Higgins read the proclamation, Judge Patti Walker accepted the proclamation, thanked Council, and gave a brief explanation of some of services available to the community to help domestic violence victims and offenders. PUBLIC COMMENTS: After Mayor Higgins explained the process, he invited general public comments. Mr. Michael Benson: he extended thanks to Council and to the police for their work; said he comes here tonight to talk about the railroad and that the crossing in front of Orchard Elementary School had been blocked for inordinate amounts of time; said he lives very close to this closing and has seen kids climbing over and under the train; said he contacted the railroad and the crossings haven't been blocked quite as long recently; said he also spoke with Jeff Stewart with railroad safety in Seattle, about the possibility of getting four crossings in this area, through Millwood, the Marguerite crossing, Avista crossing, Park Road crossing and the Fancher crossing, as silent crossings because the transport there is so slow they switch drivers so the train stops, and Mr. Stewart suggested he bring this up to Council about the possibility of making these silent crossings because the horns are so loud and blow various times in the middle of the night when there is no traffic; said he understands they have safety regulations in place but would like the idea explored about the possibility of Millwood and Spokane Valley working together to make these crossings silent crossings. Mr. Dan Allison, Spokane Valley: said he has worked in construction his entire life and he would like some signage on construction job sites so the public will know will the construction project is; said he spoke with Mr. Hohman about a year ago, who said Spokane Valley has a sign that we could move site to site, but so far that hasn't been used. Ms. April Box, Spokane Valley: said as a business owner, she is concerned that her business image is one of acceptance, and that she wants local government to have that same concern and reflect that same image of acceptance; said she wants to make sure her website is inclusive of all people, and she encouraged Councilmembers to be open to all residents. Ms. Linda Klesch, Spokane Valley: said she lives in the Ridgemont estates area and wants to talk about the traffic problem coming down 22nd; said there are no sidewalks and 22nd is a very busy road that children often cross; said last month there was some kind of pipe brakeage from the big trucks coming through so Minutes Regular Council Meeting: 10-09-2018 Page 2 of 4 Approved by Council: DRAFT now there is a hole in the middle of 22nd, which slowed traffic tremendously; said she has lived there for 42 years and it is dangerous coming out of the cul-de-sac as several times she almost got hit by speeding cars; said there are blind curves and blind exists and she asked to please consider putting in speed bumps; she handed an article to the Clerk for distribution to Council, about speed bumps being compatible with snow plows. Rev. Gen Heywood: suggested Council have a Muslim offer a prayer at a Council meeting and have people of color or different abilities come talk at a study session about how to better involve the community; she also suggested that some changes be made to the Council's Governance Manual to address the image Council wants of our City; such as changes to the Core Beliefs and Statement of Ethics to improve and strengthen the public's perception and trust of their local government. Ms. Peggy Doering, Spokane Valley: said she is the executive director of Valleyfest, and she extended thanks to everyone from the City for their assistance in having a very successful event in providing something for our community and visitors to enjoy; said the weather was great, and she enjoyed seeing Councilmembers participate; she also extended thanks to the Police and Fire Departments, to the City Manager, and Parks & Recreation staff including Director Mike Stone, Admin Assistant Patty Bischoff, CenterPlace Coordinator Carol Carter, and Recreation Coordinator Tina Gregerson for all their help, as well as the many other volunteers. Mr. Matt Hilbrich, Spokane Valley: said he also lives in the Ridgemont neighborhood and again mentioned there are no sidewalks and that 22nd should not be considered a major thoroughfare; said daily thousands of cars go up and down the street; there are bus stops all over and it is very dangerous; said according to the latest SCOPE radar, about 17% of the drivers exceed speed limits daily; said drivers should use Saltese with its wider road, and double yellow lines to handle the traffic speeds; he asked for a 'no through traffic' sign as he thinks drivers don't know they shouldn't be driving through the neighborhood said that it should be for Ridgemont residents only; said a no through traffic sign would be simple and cheap and the residents would help pay for it; said he has been working with City employees Ray Wright and Bill Helbig; and said he would like some feedback from Council as no one responds to him and he is feeling ignored. Ms. Nina Fluegal, Spokane Valley: said she is looking forward to next February's open martial arts tournament titled "The Path to Excellence" and said this is a huge tournament that brings several thousand people to Spokane Community College, which supplies the space; she mentioned some of the benefits of martial arts for kids, and that they are always looking for sponsors; and she left a handout with the Clerk to distribute to Councilmembers. 1. PUBLIC HEARING: Proposed 2019 Budget- Chelsie Taylor After Mayor Higgins opened the public hearing at 6:46 p.m., Finance Director Taylor went over the highlights of the proposed 2019 budget as contained in the October 9, 2018 Request for Council Action Form. Mayor Higgins invited public comment; no comments were offered and he closed the public hearing at 6:54 p.m. 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Oct 9, 2018 Request for Council Action Form Total: $2,158,817.60 b. Approval of Payroll for Pay Period Ending Sept 30, 2018: $448,010.81 c. Approval of September 11, 2018 Council Meeting Minutes, Regular Formal Format d. Approval of September 18, 2018 Council Meeting Minutes, Study Session Format e. Approval of September 25, 2018 Council Meeting Minutes, Regular Formal Format It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the Consent Agenda. Minutes Regular Council Meeting: 10-09-2018 Page 3 of 4 Approved by Council: DRAFT NEW BUSINESS: 3. First Reading Ordinance 18-022, Property Tax — Chelsie Taylor After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded to advance Ordinance #18-022 levying regular property taxes for 2019, to a second reading. Finance Director Taylor explained that this ordinance is required by law, and as we have done in the past, we will not increase property taxes by the 1% permitted by law. Mayor Higgins invited public comment; no comments were offered. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 4. Motion Consideration: Approval of Interlocal with Sourcewell — Bill Helbig It was moved by Deputy Mayor Haley and seconded to authorize the City Manager to finalize and execute the Intergovernmental Cooperative Purchasing Agreement with Sourcewell. City Engineer Helbig explained that Sourcewell is a service cooperative created by the Minnesota legislature as a local unit of government; and as such, they can contract with all government entitles for cooperative membership; that as a member of Sourcewell, we would become part of their Cooperative Purchasing collective which allows for greater purchasing power and lowered pricing for municipalizes. Mayor Higgins invited public comment; no comments were offered. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. ADMINISTRATIVE REPORTS 5. Advance Agenda — Mayor Higgins There were no suggested changes to the Advance Agenda. CITY MANAGER COMMENTS City Manager Calhoun reminded everyone that the dedication of Myrna Park will be held Thursday, October 11, at 10 a.m. at the park, located at 2310 Saltese Lake Road; said a media release has been issued, and Mr. Gothmann provided an invitation list and he encourages anyone who desires, to attend the park dedication. Mr. Calhoun noted the area has limited parking so carpooling would be helpful. As he did last week, Mr. Calhoun noted our marketing agreement with KREM and the six commercials they are working on, which will be shown through December 31 across the three local major networks, and he showed the video of the second and third commercial. 6. EXECUTIVE SESSION: Potential Litigation, Property Acquisition It was moved by Deputy Mayor Haley, seconded and unanimously agreed that Council adjourn into executive session for approximately thirty minutes to discuss potential litigation and property acquisition, and that no action will be taken upon return to open session. Council adjourned into executive session at 7:07 p.m. At approximately 7:28 p.m., Mayor Higgins declared Council out of executive session, at which time it was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Minutes Regular Council Meeting: 10-09-2018 Page 4 of 4 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 23, 2018 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Second reading of Ordinance #18-022 levying 2019 regular property taxes and authorizing Spokane County to collect the tax on behalf of Spokane Valley. GOVERNING LEGISLATION: State law. PREVIOUS COUNCIL ACTION TAKEN: Through the 2019 Budget development process there have been a number of discussions regarding the 2019 property tax levy, including: • An administrative report on August 21st • A public hearing that was held on September 11tH • An administrative report on September 18tH • The first reading of Ordinance #18-022 on October 9tH BACKGROUND: 2019 Levy and Estimated Rate per $1,000 of Assessed Value • State law requires that the City pass an ordinance that establishes a property tax levy, and per our 2019 Budget calendar we are scheduled to adopt this legislation on October 23, 2018. • State law limits the increase in the property tax levy to the lesser of the increase in the Implicit Price Deflator (IPD), which is the specific measure of inflation used by the State for property tax increases, or 1%. The IPD rate for the 2019 tax year was just issued on September 25, 2018, and it is 2.169%, meaning that the City's allowed increase is limited to 1% for 2019. • Our proposed 2019 property tax levy does not include the 1% increase allowed by State law. • The levy will include property taxes on new construction. • With the passage of this ordinance we estimate the City will collect between $12,015,754 (based upon the most recent Spokane County estimate) and $12,504,402 (based upon the City estimate). These estimates are computed as follows: • The $38,648 difference between the two revenue figures is a result of the differences in the estimated new construction. • Because Spokane County figures are still preliminary and don't include administrative refunds and other adjustments, I recommend we stay with the City of Spokane Valley estimate. • This levy is based upon a September 28th update to the preliminary estimate of assessed property values provided to the City by the Spokane County Assessor of $9,331,109,315. 1 Spokane County Update as of City Estimate 9/28/2018 Difference 2018 Actual Levy 11,804,402.00 11,804,402.00 0.00 + 0% Increase 0.00 0.00 0.00 2019 Levy after increase 11,804,402.00 11,804,402.00 0.00 + Estimated new construction 250,000.00 211,352.28 38,647.72 Total estimated 2019 Levy 12,054,402.00 12,015,754.28 38,647.72 • The $38,648 difference between the two revenue figures is a result of the differences in the estimated new construction. • Because Spokane County figures are still preliminary and don't include administrative refunds and other adjustments, I recommend we stay with the City of Spokane Valley estimate. • This levy is based upon a September 28th update to the preliminary estimate of assessed property values provided to the City by the Spokane County Assessor of $9,331,109,315. 1 • Total property tax revenue of $12,054,402 on preliminary assessed values of $9,331,109,315 will produce a levy of approximately $1.291851 per $1,000 of assessed value in 2019 ($12,054,402 / ($9,331,109,315/1,000) = $1.291851). • The 2019 estimated levy rate of $1.291851 per $1,000 is $0.075331 less than the 2018 levy rate of $1.367181. • It is important to note that that this estimate is based upon the Assessor's latest preliminary projections of assessed value as of September 28, 2018. A change in any of the elements including assessed value, new construction estimate and/or a change in the amount of our proposed levy will change the levy rate per $1,000. Banked Capacity Banked capacity is the difference between what the City could levy (the Highest Lawful Levy) and what it actually does. In any case, the City of Spokane Valley's maximum levy rate is $1.60 per $1,000 of assessed value. Any amount levied that is less than Highest Lawful Levy represents "banked capacity." Included in the analysis below is history of Spokane Valley levies including seven years of actual figures (2012 through 2018) and a preliminary estimate for 2019: Levy Year A B C D E F G H Taxable Value Highest Lawful Levy Actual Levy Refund Total Levy (=C+p) Levy Rate per $1,000 (= E/(A/1000)) Maximum Levy Rate per $1,000 Banked Levy Rate per $1,000 (=1/(A/1 000)) Banked Capacity (= B - C) 2018 assessment for 2017 assessment for 2016 assessment for 2015 assessment for 2014 assessment for 2013 assessment for 2012 assessment for 2011 assessment for Note: 2019 $9,331,109,315 2018 $8,634,114,798 $12,446,426 2017 $8,124,487,663 $12,172,839 2016 $7,748,275,097 $11,968,036 2015 $7,393,971,582 $11,740,674 2014 $7,168,991,028 $11,472,290 2013 $6,921,825,295 $11,074,920 2012 $7,087,523,395 $11,340,034 $12,782,243 $12,054,402 ??? $12,054,402 $11,796,100 $8,302 $11,804,402 $11,580,265 $65,857 $11,646,122 $11,477,044 $12,474 $11,489,518 $11,230,806 $48,346 $11,279,152 $11,049,400 $27,744 $11,077,144 $10,899,437 $20,495 $10,919,932 $10,808,900 $9,817 $10,818,717 $1.291851 $1.367181 $1.433459 $1.482848 $1.525452 $1.545147 $1.577609 $1.526445 $1.60 $1.60 $1.60 $1.60 $1.60 $1.60 $1.60 $1.60 $0.078002 $0.075321 $0.072937 $0.063368 $0.068957 $0.058989 $0.025352 $0.074939 Figures reflected for the 2019 levy are preliminary and subject to change. The taxable value and is the prelminary estimate provided by the Spokane County Assessor. The highest lawful levy was calculated by the Spokane County Assessor as of Sept. 28, 2018. $727,841 $650,326 $592,574 $490,992 $509,868 $422,890 $175,483 $531,134 • Generally speaking, you'll note there is a direct relationship between the Taxable Value listed in column A, and the Banked Capacity in columns H and I. In other words, as the Taxable Value increases the Banked Capacity also increases. • Alternatively though, there is an inverse relationship between the directions of the Taxable Value in column A and the Levy Rate per $1,000 in column F. In other words, as the Taxable Value increases (as is the case in 2018 and 2019) the Levy Rate per $1,000 decreases. Essentially what occurs in this case is that even though the Levy Rate per $1,000 may decrease, the actual amount paid by a property owner may not change significantly because the value of the property has increased. By the same token, as the economy declines and Taxable Values decrease, the Levy Rate per $1,000 will likely increase. • In the years the City does not levy the increase in property tax revenue that is allowed by State law (the lesser of the increase in the IPD or 1%), that potential increase is "banked" for potential future use. • The banked capacity can be accessed by the City through the annual property tax levy ordinance adopted by the Council. However, the City may only take the banked capacity up to a level where the levy rate per $1,000 of assessed value does not exceed $1.60. • Accessing the banked capacity does not mean we can go back in time and collect the property taxes we've left behind. It simply means we can reset the base upon which the calculation is made. OPTIONS: Passage of this ordinance is required by law in order to levy 2019 property taxes. The Council could modify the ordinance to establish a different levy amount. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance #18-022 levying regular property taxes for 2019. 2 BUDGET/FINANCIAL IMPACTS: This ordinance levies property taxes for the City's 2019 Budget where we anticipate property tax revenues to be approximately $12,054,400 or 26.49% of total General Fund recurring revenues of $45,496,900. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Ordinance No. 18-022 Levying 2019 Regular Property Taxes 3 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 18-022 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, LEVYING THE REGULAR PROPERTY TAXES FOR THE CITY OF SPOKANE VALLEY, WASHINGTON FOR THE YEAR COMMENCING JANUARY 1, 2019 TO PROVIDE REVENUE FOR CITY SERVICES AS SET FORTH IN THE CITY BUDGET, AND OTHER MATTERS RELATING THERETO. WHEREAS, the City Council of the City of Spokane Valley has met and considered its budget for the calendar year 2019; and WHEREAS, the City's actual levy amount from the previous year was $11,804,402; and WHEREAS, the population of the City is more than 10,000. NOW, THEREFORE, the City Council of the City of Spokane Valley, do ordain as follows: Section 1. Property Tax Levy - An increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2019 tax year. The dollar amount of the increase over the actual levy amount from the previous year shall be $0.00 which is a percentage increase of 0.0% from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occurred, and refunds made. Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor, and to the Association of Washington Cities. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. PASSED by the City Council this day of October, 2018. L.R. Higgins, Mayor ATTEST: Christine Bainbridge, City Clerk Approved As To Form: Date of Publication: Office of the City Attorney Effective Date: Ordinance 18-022 Levying 2019 Property Taxes Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 23, 2018 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading of Proposed Ordinance #18-024 Adopting the 2019 Budget. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: To date the Council has heard presentations on the 2019 Budget on five previous occasions including two public hearings. Thus far no formal Council action has been taken. BACKGROUND: This marks the sixth occasion where the Council will discuss the 2019 Budget and by the time the Council is scheduled to adopt the 2019 Budget on November 13, 2018, Council will have had an opportunity to discuss it on eight separate occasions, including three public hearings to gather input from citizens: • June 12 Council Budget Retreat • August 21 • September 11 • September 25 • October 9 • October 23 • November 13 • November 13 Admin report: Estimated 2019 revenues and expenditures Public hearing #1 on 2019 revenues and expenditures City Manager's presentation of preliminary 2019 Budget Public hearing #2 on 2019 Budget First reading on ordinance adopting the 2019 Budget Public hearing #3 on 2019 Budget Second reading on ordinance adopting the 2019 Budget 2019 Budget Overview: • The 2019 Budget currently includes appropriations of $78,269,865 including $20,603,882 in capital expenditures, comprised in -part of: o $5,432,987 in Fund #303 Street Capital Projects. o $1,812,095 in Fund #309 Park Capital Projects. o $7,238,200 in Fund #311 Pavement Preservation including $972,300 financed by the General Fund. o $4,700,000 in Fund #314 Railroad Grade Separation Projects. o $1,282,600 in Stormwater Management Fund #402 and Aquifer Protection Area Fund #403 projects. • To partially offset the $20,603,882 in capital costs we anticipate $10,974,189 in grant revenues which results in 53.26% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 24 separate funds. • The full time equivalent employee (FTE) count will increase by 4.50 from 89.25 in 2018 to 93.75 in 2019. This includes the reduction of a vacant administrative assistant position in the City Manager's office from 1.0 to 0.5 FTE, and the addition of 5.0 FTEs requested by the Community and Public Works Department that are necessary to meet project needs going into the future and of these, the wage related costs of 3.1 FTEs will be paid through capital 1 project that are in large part financed with grant revenues dedicated to those projects. Of the 5 additional FTEs: o 2 will be engineers with wages allocated 20% each to the Engineering Division in the General Fund (for an increase of 0.4 FTEs) and 80% to the Street Capital Projects Fund #303 (for an increase of 1.6 FTEs). The primary responsibilities of these positions will be to focus on capital projects. o 3 will be construction inspectors with wages allocated 50% each to the Street Capital Projects Fund #303 (for an increase of 1.5 FTEs) and 50% each to the Street Fund #101 (for an increase of 1.5 FTEs). During the construction season (April through October) the primary responsibility of these positions will be to focus on capital projects. During winter season operations (November to March) the primary responsibility of these positions will be snow operations and winter maintenance. o It is noteworthy that these 5.0 additional FTEs are largely necessary to meet capital construction needs that are in large part grant financed. If at some point in the future the number and/or magnitude of capital projects decreases due to reduced grant opportunities or some other currently unforeseen circumstance, we will begin to eliminate these positions. The FTE count is allocated among City funds as follows: General Fund #001 Street O&M Fund #101 Street Capital Projects Fund #303 Stormwater Fund #402 2018 Budget 74.63 5.72 4.50 4.40 2019 Reallocate Staff - 0.50 0.50 0.50 - 0.50 2019 City Mngr Change -0.5 0 0 0 2019 CPW Request 0.4 1.5 3.1 0 Total After Changes 74.03 7.72 8.10 3.90 89.25 0 -0.5 5 93.75 Pertaining Specifically to the General Fund: • The 2019 recurring revenue estimate of $45,496,900 is $2,489,300 or 5.79% greater than the 2018 budget of $43,007,600. • The 2019 recurring expenditure proposal of $41,691,369 is $789,450 or 1.93% greater than the 2018 amended appropriation of $40,901,919. • Budgeted recurring revenues currently exceed recurring expenditures by $3,805,531 or 8.36% of recurring revenues. • Nonrecurring revenues total $40,422 and include: o $40,422 is the remaining transfer in from the Solid Waste Fund #106 as a repayment to the General Fund for various studies and fees related to the Solid Waste program paid out of the General Fund in the years of 2013 and 2014. The repayment will have occurred over five years beginning in 2015 and ending in 2019. • Nonrecurring expenditures total $1,342,000 and include: o $107,000 for Information Technology expenditures including: • $22,000 to replace outdated copiers • $50,000 to upgrade storage devices at CenterPlace • $30,000 for a whole room UPS for the server room at City Hall o $50,000 for workstations and carpet replacement at the police precinct o $25,000 for retail recruitment services 2 o $160,000 transfer out to the Parks Capital Projects Fund #309 to construct a new restroom at Browns Park o $1,000,000 transfer out to the Parks Capital Projects Fund #309 to complete additional improvements at Browns Park • The total of 2019 recurring and nonrecurring revenues exceeds total expenditures by $2,503,953. • The projected ending fund balance for the General Fund at the end of 2019 is currently $33,064,618 or 79.31 % of recurring expenditures. Other Funds: 2019 Budget appropriations (expenditures) in the other funds total $35,236,496 as follows: Fund Number Fund Name 2019 Appropriation 101 Street Fund 103 Paths and Trails Fund 104 Hotel / Motel Tax - Tourism Facilities Fund 105 Hotel / Motel Tax Fund 106 Solid Waste Fund 107 PEG Fund 120 CenterPlace Operating Reserve Fund 121 Service Level Stabilization Reserve Fund 122 Winter Weather Reserve Fund 204 Debt Service Fund 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 309 Parks Capital Projects Fund 310 Civic Facilities Capital Projects Fund 311 Pavement Preservation Fund 312 Capital Reserve Fund 313 City Hall Construction Fund 314 Railroad Grade Separation Projects Fund 402 Stormwater Management Fund 403 Aquifer Protection Area Fund 501 Equipment Rental and Replacement Fund 502 Risk Management Fund 4,918,044 0 0 655,000 1,726,300 71,100 0 0 500,000 998,350 1,370,947 984,209 5,432,987 1,812,095 0 7,288,200 1,239,332 0 4,700,000 2,297,332 832,600 20,000 390,000 35, 236, 496 Primary sources of revenues in these other funds include: • Motor Vehicle Fuel Tax revenue that is collected by the State and remitted primarily to the Street Fund is anticipated to be $2,101,100. • Telephone Tax revenues remitted to the City that supports Street Fund operations and maintenance are anticipated to be $1,700,000. • Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed street projects are anticipated to total $2,000,000. • Hotel / Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $990,000 ($600,000 in the Hotel/Motel Tax Fund #105 and $390,000 in the Hotel/Motel Tax — Tourism Facilities Fund #104). • Stormwater Management Fees that are estimated at $1,890,000. 3 • Aquifer Protection Area Fees are estimated at $460,000. • Grant Revenues offsetting capital project costs are estimated at $10,974,189 o Fund #303 - Street Capital Projects - $4,408,681 o Fund #309 - Parks Capital Projects - $572,308 o Fund #311 - Pavement Preservation - $1,820,000 o Fund #314 - RR Grade Separation Projects - $3,750,000 o Fund #402 - Stormwater Fund - $106,000 o Fund #403 - Aquifer Protection Area Fund - $317,200 The City's 2019 Budget is adopted at a fund level as follows: General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 City Hall Construction Fund 313 Railroad Grade Separation Projects Fund 314 30,560,665 45,537,322 76,097,987 636,748 4,918,044 5,554,792 5,024 9,200 14,224 1,857,095 397,000 2,254,095 200,867 602,000 802,867 190,682 1,726,300 1,916,982 62,637 76,000 138,637 300,000 0 300,000 5,500,000 0 5,500,000 501,217 5,000 506,217 0 998,350 998,350 1,778,693 1,022,000 2,800,693 2,649,661 1,025,000 3,674,661 66,692 5,432,987 5,499,679 43,502 1,907,096 1,950,598 849,588 9,000 858,588 3,875,163 5,760,900 9,636,063 6,990,056 50,000 7,040,056 26,116 0 26,116 901,612 3,800,000 4,701,612 43, 033, 369 4,918,044 0 0 655,000 1,726,300 71,100 0 0 500,000 998,350 1,370,947 984,209 5,432,987 1,812,095 0 7,288,200 1,239, 332 0 4,700,000 33, 064, 618 636,748 14,224 2,254,095 147,867 190,682 67,537 300,000 5,500,000 6,217 0 1,429, 746 2,690,452 66,692 138,503 858,588 2,347,863 5,800,724 26,116 1,612 56,996,018 73,276,199 130,272,217 74,729,933 55,542,284 Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 City Hall Construction Fund 313 Railroad Grade Separation Projects Fund 314 30,560,665 45,537,322 76,097,987 636,748 4,918,044 5,554,792 5,024 9,200 14,224 1,857,095 397,000 2,254,095 200,867 602,000 802,867 190,682 1,726,300 1,916,982 62,637 76,000 138,637 300,000 0 300,000 5,500,000 0 5,500,000 501,217 5,000 506,217 0 998,350 998,350 1,778,693 1,022,000 2,800,693 2,649,661 1,025,000 3,674,661 66,692 5,432,987 5,499,679 43,502 1,907,096 1,950,598 849,588 9,000 858,588 3,875,163 5,760,900 9,636,063 6,990,056 50,000 7,040,056 26,116 0 26,116 901,612 3,800,000 4,701,612 43, 033, 369 4,918,044 0 0 655,000 1,726,300 71,100 0 0 500,000 998,350 1,370,947 984,209 5,432,987 1,812,095 0 7,288,200 1,239, 332 0 4,700,000 33, 064, 618 636,748 14,224 2,254,095 147,867 190,682 67,537 300,000 5,500,000 6,217 0 1,429, 746 2,690,452 66,692 138,503 858,588 2,347,863 5,800,724 26,116 1,612 56,996,018 73,276,199 130,272,217 74,729,933 55,542,284 Stormwater Management Fund 402 1,616,607 2,016,000 3,632,607 2,297,332 1,335,275 Aquifer Protection Area Fund 403 1,670,248 787,200 2,457,448 832,600 1,624,848 Equipment Rental & Replacement Fund 501 1,258,812 188,029 1,446,841 20,000 1,426,841 Risk Management Fund 502 244,261 390,000 634,261 390,000 244,261 Total of all Funds 4,789,928 61, 785, 946 3,381,229 76,657,428 8,171,157 138,443,374 3,539,932 78,269,865 4,631,225 60,173, 509 OPTIONS: State law requires the City to adopt a budget prior to December 31. Council may adopt the budget as presented or alter it as they deem necessary. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance #18-024 adopting the 2019 Budget to a second reading. BUDGET/FINANCIAL IMPACTS: Adoption of Ordinance #18-024 concludes the 2019 Budget development process and establishes the final budget including estimated revenues and appropriations. 4 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Stormwater Management Fund 402 1,616,607 2,016,000 3,632,607 2,297,332 1,335,275 Aquifer Protection Area Fund 403 1,670,248 787,200 2,457,448 832,600 1,624,848 Equipment Rental & Replacement Fund 501 1,258,812 188,029 1,446,841 20,000 1,426,841 Risk Management Fund 502 244,261 390,000 634,261 390,000 244,261 Total of all Funds 4,789,928 61, 785, 946 3,381,229 76,657,428 8,171,157 138,443,374 3,539,932 78,269,865 4,631,225 60,173, 509 OPTIONS: State law requires the City to adopt a budget prior to December 31. Council may adopt the budget as presented or alter it as they deem necessary. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance #18-024 adopting the 2019 Budget to a second reading. BUDGET/FINANCIAL IMPACTS: Adoption of Ordinance #18-024 concludes the 2019 Budget development process and establishes the final budget including estimated revenues and appropriations. 4 STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Draft Ordinance #18-024 • 2019 Budget 5 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 18-024 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2019 THROUGH DECEMBER 31, 2019; APPROPRIATING FUNDS; ESTABLISHING SALARY SCHEDULES FOR ESTABLISHED POSITIONS; AND OTHER MATTERS RELATING THERETO. WHEREAS, State law requires the City Manager to prepare a preliminary budget for the City of Spokane Valley at least 60 days before the beginning of the City fiscal year beginning January 1, 2019 and ending December 31, 2019; and WHEREAS, the City Manager, in consultation with the Finance Director and department heads, has prepared and placed on file with the City Clerk a preliminary budget, together with an estimate of the amount of money necessary to meet the expenses of the City including payment of outstanding obligations; and WHEREAS, notice was posted and published for public hearings held on September 11, October 9, and November 13, 2018. The City Council met and invited public comment in the City Council Chambers during each public hearing; and WHEREAS, proper notice was given and the preliminary budget was filed with the City Clerk September 25, 2018; and WHEREAS, the City Council desires to adopt the 2019 budget, including all allowances, and an appropriation for each fund; and WHEREAS, the City of Spokane Valley property tax levy in 2018 for collection in 2019, will be $11,804,402, which represents a 0% increase in the 2019 levy. This levy is exclusive of additional revenue resulting from new construction, improvements to property, any increase in the value of State assessed property, any annexations that have occurred, and refunds made. NOW, THEREFORE, the City Council of the City of Spokane Valley do ordain as follows: Section 1. Adoption of 2019 Budget. The budget for the City of Spokane Valley for the year 2019 is adopted at the fund level. The final budget for 2019 is attached hereto, and by this reference is incorporated herein pursuant to RCW 35A.33.075. For summary purposes, the total estimated appropriations for each separate fund, plus the aggregate total for all such funds, is set forth as follows: Ordinance 18-024 Adopting 2019 Budget Page 1 of 3 DRAFT General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 City Hall Construction Fund 313 Railroad Grade Separation Projects Fund 314 30, 560, 665 636,748 5,024 1,857,095 200,867 190,682 62,637 300,000 5,500,000 501,217 0 1,778,693 2,649,661 66,692 43,502 849,588 3,875,163 6,990,056 26,116 901,612 45,537,322 76,097,987 4,918,044 5,554,792 9,200 14,224 397,000 2,254,095 602,000 802,867 1,726,300 1,916,982 76,000 138,637 0 300,000 0 5,500,000 5,000 506,217 998,350 998,350 1,022,000 2,800,693 1,025,000 3,674,661 5,432,987 5,499,679 1,907,096 1,950,598 9,000 858,588 5,760,900 9,636,063 50,000 7,040, 056 0 26,116 3,800,000 4,701,612 43, 033, 369 4,918,044 0 0 655,000 1,726,300 71,100 0 0 500,000 998,350 1,370,947 984,209 5,432,987 1,812,095 0 7,288,200 1,239, 332 0 4,700,000 33,064,618 636,748 14,224 2,254,095 147,867 190,682 67,537 300,000 5,500,000 6,217 0 1,429, 746 2,690,452 66,692 138,503 858,588 2,347,863 5,800,724 26,116 1,612 56,996,018 73,276,199 130,272,217 74,729,933 55,542,284 Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 City Hall Construction Fund 313 Railroad Grade Separation Projects Fund 314 30, 560, 665 636,748 5,024 1,857,095 200,867 190,682 62,637 300,000 5,500,000 501,217 0 1,778,693 2,649,661 66,692 43,502 849,588 3,875,163 6,990,056 26,116 901,612 45,537,322 76,097,987 4,918,044 5,554,792 9,200 14,224 397,000 2,254,095 602,000 802,867 1,726,300 1,916,982 76,000 138,637 0 300,000 0 5,500,000 5,000 506,217 998,350 998,350 1,022,000 2,800,693 1,025,000 3,674,661 5,432,987 5,499,679 1,907,096 1,950,598 9,000 858,588 5,760,900 9,636,063 50,000 7,040, 056 0 26,116 3,800,000 4,701,612 43, 033, 369 4,918,044 0 0 655,000 1,726,300 71,100 0 0 500,000 998,350 1,370,947 984,209 5,432,987 1,812,095 0 7,288,200 1,239, 332 0 4,700,000 33,064,618 636,748 14,224 2,254,095 147,867 190,682 67,537 300,000 5,500,000 6,217 0 1,429, 746 2,690,452 66,692 138,503 858,588 2,347,863 5,800,724 26,116 1,612 56,996,018 73,276,199 130,272,217 74,729,933 55,542,284 Storm water Management Fund 402 1,616,607 2,016,000 3,632,607 2,297,332 1,335,275 Aquifer Protection Area Fund 403 1,670,248 787,200 2,457,448 832,600 1,624,848 Equipment Rental & Replacement Fund 501 1,258,812 188,029 1,446,841 20,000 1,426,841 Risk Management Fund 502 244,261 390,000 634,261 390,000 244,261 Total of all Funds 4,789,928 61, 785,946 3,381,229 76,657,428 8,171,157 138,443,374 3,539,932 78,269,865 4,631,225 60,173, 509 The total balance of all funds appropriated for 2019 is $78,269,865. Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. Ordinance 18-024 Adopting 2019 Budget Page 2 of 3 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Storm water Management Fund 402 1,616,607 2,016,000 3,632,607 2,297,332 1,335,275 Aquifer Protection Area Fund 403 1,670,248 787,200 2,457,448 832,600 1,624,848 Equipment Rental & Replacement Fund 501 1,258,812 188,029 1,446,841 20,000 1,426,841 Risk Management Fund 502 244,261 390,000 634,261 390,000 244,261 Total of all Funds 4,789,928 61, 785,946 3,381,229 76,657,428 8,171,157 138,443,374 3,539,932 78,269,865 4,631,225 60,173, 509 The total balance of all funds appropriated for 2019 is $78,269,865. Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. Ordinance 18-024 Adopting 2019 Budget Page 2 of 3 DRAFT PASSED by the City Council this day of November, 2018. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 18-024 Adopting 2019 Budget Page 3 of 3 Spokane .••••*Valley City of Spokane Valley, WA 2019 Preliminary Budget As of October 23, 2018 DRAS This page left intentionally blank. Spokane Val ley City Manager's Budget Message 2019 Annual Budget Dear Citizens, Mayor and City Council of Spokane Valley: It is with pleasure that I present the attached 2019 Budget for the City of Spokane Valley. The City remains financially strong and continues to benefit from a history of prudent financial decisions that have been made since our 2003 incorporation. Consistently responsible budgeting and restrained spending have again helped us achieve the key Fiscal Policies noted in the following pages. The City of Spokane Valley continues to be an excellent example of how a City provides key services to the community while holding down taxes, fees and other charges. Additionally, our per capita employee count and personnel expenses are among the lowest (if not the lowest) of comparable size cities in the state and around the U.S. We recognize that to ensure continued financial stability, it is imperative that we achieve two key goals within our General Fund: 1. Recurring annual revenues must be greater than or equal to recurring annual expenditures, and 2. The ending General Fund fund balance must be sufficient enough to meet cash flow needs which is no less than 50% of recurring expenditures and represents roughly six months of General Fund operations. I am pleased to report that each of these goals have again been achieved in the 2019 General Fund Budget. Beyond recurring operating activity, and due to our exceptionally strong financial position, we have been afforded the opportunity to use the portion of the General Fund fund balance that exceeds 50% for capital construction expenditures that are important to the City Council and Community. Since 2013, City Councils have made the decision to transfer $20.7 million of excess General Fund reserves to partially finance a variety of projects including each phase of the Appleway Trail, Sullivan Road West Bridge Replacement, Appleway Avenue Landscaping, construction of a new City Hall, the future Barker/BNSF Grade Separation Project, and beginning to set money aside for the Pines/BNSF Grade Separation Project, Barker Corridor Project and development of Balfour Park. 1 Fiscal Policies Fiscal Health is at the Core of Providing a Good Public Service The Fiscal Policies adopted by the City Council are important for the long-range fiscal strength of Spokane Valley. These policies set a framework that the City will follow to responsibly manage resources and if necessary, under what circumstances we will utilize reserves to sustain operations during economic downturns. Financial Management The City will strive to: 1. Maintain basic service levels with minimal resources to achieve success. 2. Minimize personnel costs and overhead by continuing to contract for services when it makes financial sense to do so. 3. Continue the six-year Business Plan process. 4. Leverage City funds with grant opportunities. 5. Minimize City debt with a pay as you go philosophy. o The State of Washington sets the maximum level of allowable debt for cities based on assessed value of property. The City of Spokane Valley carries an exceptionally low debt burden and currently utilizes only 1.98% of its total debt capacity, and more importantly, only 9.88% of non -voted bond capacity. 6. Strive to prioritize spending in the annual budget process and minimize the mid -year addition of projects and appropriations. Financial Objectives The City's financial objectives are: 1. Adopt a General Fund Budget with recurring revenues equal to, or greater than recurring expenditures. 2. Maintain a minimum General Fund Ending Fund Balance of at least 50% of the recurring expenditure budget. This is adequate to meet cash flow needs and is the equivalent of six months of general fund operations. 3. If necessary, utilize a portion of the Service Level Stabilization Reserve Fund ($5.5 million) to maintain ending fund balance minimum. 4. Commitment to the strategy that the Service Level Stabilization Reserve Fund will not be reduced below $3.3 million (60% of $5.5 million). 5. Maintain the 2019 property tax assessment the same as 2018 with the exception of new construction. As in the previous nine years, the City will forego the one -percent annual increase to property tax allowable by RCW 84.52.050. We anticipate this will result in a levy of $11,804,400 plus estimated new construction of $250,000 for a total levy of $12,054,400. The allowable potential increase will be banked for future use as provided by law. This represents the tenth consecutive year that we have not increased our City property tax assessment. 6. Grow our economy so the existing tax base can support basic programs. Commitment — By committing to these policies and the checks and balances they afford, the City will ensure financial sustainability well into the future. 2 2019 Budget Highlights City Priorities The City's chief budget priorities are public safety, pavement preservation, transportation and infrastructure (including railroad grade separations and park related projects) and economic development. Ensuring that we've committed adequate resources to these activities accounts for much of the effort that Council and Staff collectively dedicate to the annual development of our Business Plan and Operating and Capital budgets. Moderate Growth in Recurring General Fund Expenditures Investing in essential core services identified by the Council and Community establishes the baseline expenditures we have included in this budget. Similar to the trend experienced in most jurisdictions, we find that the cost of providing these services often increases at a faster rate than the moderate growth we see in the underlying tax revenues that support these core services. With that said however, City staff and Council collectively strive to meet the challenge of continuing to provide historic levels of service and we will again meet this challenge in 2019 where we anticipate recurring revenues will increase over those of 2018 by 5.79%, while expenditures increase by just 1.93%. Increases at the point of budget adoption over the past 5 -years have been: 2019 compared to 2018 2018 compared to 2017 2017 compared to 2016 2016 compared to 2015 2015 compared to 2014 2014 compared to 2013 Recurring Revenues Expenditures 5.79% 3.73% 4.38% 3.08% 2.72% 4.39% 1.93% 1.81% 0.87% 2.79% 3.90% 4.28% Public Safety Costs Over the years Council has consistently committed to the maintenance and at times enhancement of public safety service levels and this is again reflected in the 2019 Budget where public safety costs including law enforcement, courts, prosecution, public defense and jail related services total $25,927,304 which is an amount equal to 215% of anticipated property tax collections (= $25,927,304 / $12,054,400). Staffing Levels The full time equivalent employee (FTE) count will increase by 4.50 from 89.25 in 2018 to 93.75 in 2019. This includes the reduction of a vacant administrative assistant position in the City Manager's office from 1.0 to 0.5 FTE, and the addition of 5.0 FTEs requested by the Community and Public Works Department that are necessary to meet project needs going into the future and of these, the wage related costs of 3.1 FTEs will be paid through capital project that are in large part financed with grant revenues dedicated to those projects. Of the 5 additional FTEs: • 2 will be engineers with wages allocated 20% each to the Engineering Division in the General Fund (for an increase of 0.4 FTEs) and 80% to the Street Capital Projects Fund #303 (for an increase of 1.6 FTEs). The primary responsibilities of these positions will be to focus on capital projects. • 3 will be construction inspectors with wages allocated 50% each to the Street Capital Projects Fund #303 (for an increase of 1.5 FTEs) and 50% each to the Street Fund #101 (for an 3 increase of 1.5 FTEs). During the construction season (April through October) the primary responsibility of these positions will be to focus on capital projects. During winter season operations (November to March) the primary responsibility of these positions will be snow operations and winter maintenance. • It is noteworthy that these 5.0 additional FTEs are largely necessary to meet capital construction needs that are in large part grant financed. If at some point in the future the number and/or magnitude of capital projects decreases due to reduced grant opportunities or some other currently unforeseen circumstance, we will begin to eliminate these positions. The FTE count is allocated among City funds as follows: General Fund #001 Street O&M Fund #101 Street Capital Projects Fund #303 Stormwater Fund #402 2018 Budget 2019 Staff Reallocation 2019 City Mgr Change 2019 CPW Request 2019 Budget Difference Between 2018 and 2019 74.63 5.72 4.50 4.40 (0.50) 0.50 0.50 (0.50) (0.50) 0.00 0.00 0.00 0.40 1.50 3.10 0.00 74.03 7.72 8.10 3.90 (0.60) 2.00 3.60 (0.50) 89.25 0.00 (0.50) 5.00 93.75 4.50 Taking into consideration that we contract for police services and are served by Fire Districts and a Library District, for a major city we operate substantially below the normal employee count and consequently at a significantly reduced payroll cost relative to many cities across the country. The personnel costs for the 74.03 FTEs charged to the General Fund represent just 20.4% of recurring expenditures. Spokane Valley staff levels average about one employee for every 1,044 citizens (= population of 97,847 per the Census Bureau / 93.75 FTEs) while comparably sized cities in the State of Washington have a much higher ratio of employees to citizens. Since incorporation, the City has taken a conservative approach to adding new staff and continues to have the lowest per capita employee count of any Washington city with a population of 50,000 or greater. By all comparisons, the City of Spokane Valley is a lean, productive City government. Pavement Preservation Beginning in 2012, the City initiated spending of general fund, special revenue fund and capital project fund revenues and reserves for the purpose of financing our street preservation efforts. In 2019, our citizens will again see an aggressive program of repaving our roadways. Some may question paving roads that "don't look so bad" but the truth is the best time to repave is before a road deteriorates to the point that full reconstruction is necessary. Full reconstruction can cost substantially more than pavement preservation treatments such as crack sealing or grinding and repaving. This is why the City of Spokane Valley has committed critical financial resources to the preservation of our transportation infrastructure. We hope you are as proud of our fine road system as we are! For 2019, we project total revenues in Pavement Preservation Fund #311 of $5,760,900 that combined with $1,527,300 of fund reserves will be applied against $7,288,200 in projected expenditures. Sources of revenue in 2019 include $1,820,000 in grant proceeds, $1,500,000 from the Street Wear fee that was adopted by Council in 2018, and $2,440,900 in transfers from other City funds consisting of: 4 • $972,300 from the General Fund • $734,300 from REET 1 Capital Projects Fund #301 • $734,300 from REET 2 Capital Projects Fund #302 While Pavement Preservation is one of our critical service and budget priorities we find that sustaining adequate levels is a constant challenge and I address this in the portion of this budget message titled "Challenges". Transportation and Infrastructure The 2019 Budget includes $20,603,882 of capital expenditures that we anticipate will be in -part offset with $10,974,189 in grant revenues which results in 53.26% of capital projects being financed with State and Federal dollars. The projects we'll work on in 2019 include: • $5.4 million in Street Capital Projects Fund #303 • $1.8 million in Park Capital Projects Fund #309 • $7.2 million in Pavement Preservation Fund #311 • $4.7 million in Grade Separation Projects Fund #314 • $1.3 million in Stormwater Fund #402 and Aquifer Protection Area Fund #403 Challenges Beyond the annual challenge of balancing the General Fund budget, the City of Spokane Valley has a number of on-going financial challenges. 1. Declining revenues in Street O&M Fund #101 that will impact our future ability to deliver historic service levels This Fund depends upon a combination of gas and telephone tax receipts. • Because the gas tax is a flat amount per gallon, and because each generation of newer vehicles get better gas mileage, we find our gas tax revenues have recently hovered somewhere between either flat or declining. Due to the 2015 State Legislature's increase in the gas tax we've seen a bit of an increase in this revenue source with a 2019 revenue projection of $2,092,300 which represents an increase of $157,300 (or 8.1%) over 2015 revenues of $1,935,000. • The 6% telephone utility tax generated $3.1 million in the first year of collections in 2009. Since that time however we have experienced a decline averaging 5.18% per year and at this point are projecting 2019 revenues of just $1,700,000. We believe the decline is primarily due to the elimination of land lines by individual households. • At the June 12, 2018 Budget Workshop, Council discussed the fact that Street O&M Fund recurring revenues were substantially exceeded by recurring expenditures but were interested in continuing to deliver historic levels of service despite the fact that telephone utility tax revenues have continued to decline. Council asked Staff to prepare a budget that resolves this funding imbalance with a one-time transfer during 2019 of Capital Reserve Fund #312 money. The necessary transfer is $907,544 and this is reflected in both Fund numbers 101 and 312. • Determining "how" to fully finance Street O&M Fund #101 beyond 2019 will continue to be a Council conversation. 5 2. Balancing the cost of pavement preservation against other transportation and infrastructure needs • Pavement preservation has historically been financed from a combination of sources including: o General Fund dollars, o Street O&M Fund dollars, o Civic Facility Replacement Fund #123 (Fund #123) reserves that were dedicated towards this purpose until their depletion in 2016. o Real estate excise tax (REET) revenues, o Grant revenues, and o Beginning in 2018, the addition of a street wear fee that was negotiated by the City as part of an updated solid waste collection contract that recognized the damage that heavily laden garbage trucks do to our road system. o Following is a table that reflects pavement preservation related revenues over the 9 - year period 2011 through 2019: Fund 001 101 106 123 301/302 310 Street Civic Fac. Civic Fac. General Street O&M Wear Fee Replace. REET 1&2 Capital Grants Total Actual 2011 584,681 0 0 0 0 500,000 0 1,084,681 2012 2,045,203 0 0 0 0 0 0 2,045,203 2013 855,857 282,000 0 616,284 300,000 0 35,945 2,090,086 2014 888,823 282,000 0 616,284 368,944 0 2,042,665 4,198,716 2015 920,000 206,618 0 616,284 502,098 0 835,224 3,080,224 2016 943,800 67,342 0 559,808 730,572 0 1,654,698 3,956,220 2017 953,200 67,342 0 0 1,320,958 0 89,208 2,430,708 Budget 2018 962,700 67,342 1,000,000 0 1,370,658 0 1,572,500 4,973,200 2019 972,300 0 1,500,000 0 1,468,600 0 1,820,000 5,760,900 9,126,564 972,644 2,500,000 2,408,660 6,061,830 500,000 8,050,240 29,619,938 • The City used the Civic Facility Replacement Fund #123 reserves over the 4 -year period 2013 through 2016 in order to give the City time to determine how best to finance the pavement preservation plan in 2017 and beyond. • Heavy reliance on REET revenues began in 2017 following the depletion of Fund #123 reserves. • Although we currently exist in a robust economy that includes near record REET collections, we realize that as the economy wanes in the future, so will REET revenues. As a consequence, overly relying on REET revenues may in the future limit the City's ability to provide the necessary match needed for State and Federal grants that are applied to other street construction and reconstruction projects. • Over the past 10-12 years Spokane Valley has struggled to develop a pavement management plan that clearly delineates the pavement condition index (PCI) that should be maintained throughout our road system and define the amount of money we should dedicate annually to achieve that plan. The first studies initially estimated the annual cost to be in excess of $10 million per year but as recently as 2016 the estimated cost was reduced to $6.8 million. 6 • Even though the City's investment in our pavement preservation program has fallen short of $6.8 million per year we find that the PCI is not in a free fall and is in fact holding fairly steady at 71. • The City is currently reevaluating our pavement preservation plan with the intent of refining the PCI across local access, collectors and arterials, and formulating a more realistic cost to maintain these. Staff plan to come before Council in early 2019 to report the results. • The desired outcome of the updated pavement preservation plan is to assist Council and Staff in determining the ideal PCI for the different street classifications and the cost to maintain each. Following that, Council and Staff will work collectively to determine how to finance the plan. 3. Railroad Grade Separation Proiects (overpasses and underpasses) Bridging the Valley is a proposal to separate vehicle traffic from train traffic in the 42 mile corridor between Spokane and Athol, ID. The separation of railroad and roadway grades in this corridor is intended to promote future economic growth, traffic movement, traffic safety, aquifer protection in the event of an oil spill, and train whistle noise abatement. The underlying study outlined the need for a grade separation at four locations in Spokane Valley. The most recent estimates peg the total cost of these projects at $88.8 million including: • Barker and Trent Road Overpass (estimated cost of $19.0 to $24.7 million), • Pines and Trent Underpass (estimated cost of $29.0 million), • Sullivan Road Overpass improvements (estimated cost of $16.1 million), and • Park Road Overpass (estimated cost of $19.0 million) Because grade separation projects are exceptionally expensive endeavors and largely beyond our ability to finance solely through existing sources of internal revenue, the City has pursued grant funding from both the Federal and State Government over the past several years. Barker/Trent Grade Separation Proiect We reached the point of being fully funded for this project in early 2018 and the final design phase is underway. Design will continue through 2019 and right-of-way acquisition should begin in 2019. Construction will begin no later than 2020. Revenue sources are comprised of the following: Barker Grade Separation Project Financing Sources City of Spokane Valley General Fund reserves Real Estate Excise Tax (REET) Total from Spokane Valley Federal Earmark 2017 WA Legislature appropriation National Highway Freight Program TIGER 9 FMSIB (20% of total) (assume $19.0 million) $ 1,421,000 2,209,000 $ 3,630,000 721,000 1,500,000 6,000,000 9,020,000 3,800,000 $ 24,671,000 Pines / Trent Grade Separation Project Progress to date includes: • The City has set aside $3,185,000 towards what we currently anticipate will be a $29.0 million project. Sources include the following: Pines Grade Separation Project Financing Sources City of Spokane Valley 2016 General Fund Property acquisition $ 500,000 2017 General Fund dedication 1,200,000 2017 Genera Fund allocation of fund balance > 50% 721,000 2018 General Fund allocation of fund balance > 50% 764,000 Total from Spokane Valley $ 1,485,000 • In late 2016 the City acquired property valued at approximately $500,000 that was applied to the acquisition of property that will in -part satisfy the right-of-way needs for this project. • On July 11, 2017 Council approved a Phase 1 contract with an engineering firm valued at $124,000 with a scope of services that calls for evaluating two potential sites, each of which includes a roundabout and signalized intersection alternative. The end result of the study will be a final recommended option with a revised cost estimate. Council will make the final choice of the alternative chosen. Following this, we will enter the second design phase where the City will contract with an engineering firm to take the Council adopted alternative to a 100% design. • Future property acquisitions will be necessary during the right-of-way phase of the project but this cannot be determined until the final phase of the design is well underway. • The City has applied for a variety of both state and federal grants including the TIGER, FASTLANE and INFRA programs. • Grant application currently outstanding include: o SRTC — application is for right-of-way in the amount of $3.8 million (90% of the estimated total cost of $4.2 million). o BUILD — application is for the $23.2 million which is 80% of the estimated project cost. o CRISI 1 — application is for design in the amount of $1.25 million (50% of the estimated total cost of $2.5 million). o CRISI 2 - application is for design in the amount of $1.25 million (50% of the estimated total cost of $2.5 million). • We will continue to apply for grant programs as they become available. We are hopeful that having a 100% design will make us more competitive as we will then have a "shovel ready" project. Economic Development To the best of our ability we focus on business retention and expansion of existing businesses and recruitment of new businesses. Examples of ongoing and future economic development efforts are as follows: 8 Comprehensive Plan — In the latter part of 2016 the City updated its Comprehensive Plan and included an economic development element. Contained within this element is a summary of the local economy; an assessment of strengths and weaknesses; and policies, programs and projects to foster economic growth. The plan also included implementation strategies to improve retail, enhance tourism, and grow businesses in the City. Among other things, the plan also streamlined land uses by consolidating many zones and reducing many development requirements. Additionally the plan was also designed to provide flexibility in an effort to encourage market driven growth. Retail Recruitment — In 2017 the City expanded into the area of Retail Recruitment by contracting with a firm specializing in this type of service. The services we are seeking in this effort include a review of the retail recruitment strategy; conducting a market and retail gap analysis; development of a recruitment plan; identification of a strategic retail prospect list; and recruitment of retail on behalf of the City. We have included money in the 2019 Budget to continue this effort. WA State Department of Commerce Environmental Permitting Grant — In the latter part of 2016 the City received a $114,200 grant from the Department of Commerce that with an additional investment of $55,000 from the City, will result in a streamlined environmental permitting process in the northeast industrial area of our community. This study will complete the environmental permitting requirements for the northeast industrial area, ultimately leading to the development of a Planned Action Ordinance (PAO) that will save industrial developers a minimum of 6 weeks permitting time while providing a predictable path to ensure that adequate infrastructure is in place to serve the expected developments. Completion of the PAO will allow the properties to be marketed as truly "shovel ready". The Budget for 2019 Strong but Guarded Recognizing that fiscal health is at the core of providing good public services, one of the most important tests of fiscal management is the ability of a municipal enterprise to maintain basic services during an economic downturn. The creation and ongoing maintenance of financial reserves since incorporation has served the intended purpose of providing Spokane Valley the means to sustain critical public services during turbulent economic conditions and this served the City well during the Great Recession that began in 2008. The 2019 budget again reflects a prudent and guarded increase in continuation of service delivery capabilities. These increases are carefully considered and well within the means of the City. Service delivery cannot grow faster than the economic development of the City. We are cognizant of the fact that we are now in the longest economic expansion in United States history and at this point, with each passing day we are closer to the next economic downturn. Given this, we will remain vigilant in our observance of local, state and national events and economic trends that may impact our own community and work towards capitalizing on our strengths, minimizing our weaknesses, and being ever watchful towards both threats and opportunities. 9 Balanced Budget Means exactly what it says — operating expenses have been balanced with known or reasonably predictable revenues with no increase in property tax or in sales tax rates for the City. The budget is designed to maintain the healthy, positive fund balance at year-end providing for the City's cash flow needs without costly borrowing. In pursuit of fiscal responsibility, special attention is given to limiting the growth in new programs and financial commitments. This approach allows available resources to be put toward sustaining services consistent with the City Council's priorities for 2019 and beyond. Acknowledgments I would like to acknowledge the Community, City Council and Staff for a long history of financially responsible spending and sensible fiscal planning. By saving and conserving the taxpayers' money, and by adopting and adhering to prudent long-term fiscal policies, the City can provide essential services and balance its budget for many years to come. The City Council continues to set a path to ensure the long-term financial sustainability of the City. The management staff and employees have worked together to develop the Business Plan and 2019 Budget recommendations to achieve the Council's ongoing goal of sustainability. I hope the Citizens of Spokane Valley are proud of the programs and strong financial condition of their City. We invite your examination and questions regarding the 2019 Budget. Respectfully, Mark Calhoun City Manager 10 Spokane jUalley FINANCE DEPARTMENT Chelsie Taylor, Finance Director 10210 E Sprague Avenue ♦ Spokane Valley WA 99206 Phone: (509) 720-5000 ♦ Fax: (509) 720-5075 ♦ www.spokanevalley.org TO: City Manager and Members of the City Council FROM: Chelsie Taylor, Finance Director SUBJECT: About the 2019 Budget and Budget Development Process The budget includes the financial planning and legal authority to obligate public funds. Additionally, the budget provides significant policy direction by the City Council to the staff and community. As a result, the City Council, staff and public are involved in establishing the budget for the City of Spokane Valley. The budget serves four functions: 1. It is a Policy Document The budget functions as a policy document in that the decisions made within the budget will reflect the general principles or plans that guide the actions taken for the future. As a policy document, the budget makes specific attempts to link desired goals and policy direction to the actual day-to- day activities of the City staff. 2. It is an Operational Guide The budget of the City reflects its operation. Activities of each City function and organization have been planned, debated, formalized, and described in the following sections. This process will help to maintain an understanding of the various operations of the City and how they relate to each other and to the attainment of the policy issues and goals of the City Council. 3. It is a Link with the General Public The budget provides a unique opportunity to allow and encourage public review of City operations. The budget describes the activities of the City, the reason or cause for those activities, future implications, and the direct relationship to the citizenry. 4. It is a Legally Required Financial Planning Tool The budget is a financial planning tool, which has been its most traditional use. In this light, preparing and adopting a budget is a State law requirement of all cities as stated in Title 35A of the Revised Code of Washington (RCW). The budget must be adopted as a balanced budget and must be in place prior to the beginning of the City's fiscal year. The budget is the legal authority to expend public monies and controls those expenditures by limiting the amount of the appropriation at the fund level. The revenues of the City are estimated, along with available cash carry -forward, to indicate funds available. The budget takes into account unforeseen contingencies and provides for the need for periodic adjustments. 2019 BUDGET DEVELOPMENT PROCESS Historically the City has utilized a budgeting approach that assumed for most functions of government that the current year's budget was indicative of the base required for the following year. However, with the volatility that was seen in the economy with the Great Recession, the City moved to a Budget development process that consciously reviews service levels in each department and determines the appropriate level of funding that meets Council goals relative to available resources. 11 The 2019 Budget development process began at the February 13, 2018 Council workshop where among other topics, Council and staff discussed the budget in general terms. In mid-April 2018 the Finance Department notified City Departments that their 2019 revenue and expenditure estimates were due by mid-May. Through the balance of May and early June, the City Manager's office and Finance Department worked to prepare budget worksheets that were communicated to the City Council at a Budget workshop held June 12, 2018. Following the workshop, the Finance Department continued work on the budget including refinements of revenue and expenditure estimates and through July and August, the Finance Department and City Manager reviewed updated budget projections. By the time the 2019 Budget is scheduled to be adopted on November 13, 2018, the Council will have had an opportunity to discuss it on eight separate occasions, including three public hearings to gather input from citizens: June 12 August 21 September 11 September 25 October 9 October 23 November 13 November 13 Council budget workshop Admin report: Estimated 2019 revenues and expenditures Public hearing #1 on 2019 revenues and expenditures City Manager's presentation of preliminary 2019 Budget Public hearing #2 on 2019 Budget First reading on ordinance adopting the 2019 Budget Public hearing #3 on the 2019 Budget Second reading on ordinance adopting the 2019 Budget Once adopted, the final operating budget is published, distributed, and made available to the public. After the budget is adopted, the City enters a budget implementation and monitoring stage. Throughout the year, expenditures are monitored by the Finance Department and department directors to ensure that actual expenditures are in compliance with the approved budget. The Finance Department provides the City Manager and City Council with monthly reports to keep them abreast of the City's financial condition and individual department compliance with approved appropriation levels. Any budget amendments made during the year are adopted by City Council ordinance following a public hearing. The City Manager is authorized to transfer budgeted amounts within a fund; however, any revisions that alter the total expenditures of a fund, or that affect the number of authorized employee positions, salary ranges or other conditions of employment must be approved by the City Council. When the City Council determines that it is in the best interest of the City to increase or decrease the appropriation for a particular fund, it may do so by ordinance adopted by Council after holding one public hearing. BUDGET PRINCIPLES • Department directors have primary responsibility for formulating budget proposals in line with City Council and City Manager priority direction, and for implementing them once they are approved. 12 • The Finance Department is responsible for coordinating the overall preparation and administration of the City's budget. This function is fulfilled in compliance with applicable State of Washington statutes governing local government budgeting practices. • The Finance Department assists department staff in identifying budget problems, formulating solutions and alternatives, and implementing any necessary corrective actions. • Interfund charges will be based on recovery of costs associated with providing those services. • Budget amendments requiring City Council approval will occur through the ordinance process at the fund level prior to fiscal year end. • The City's budget presentation will be directed at displaying the City's services plan in a Council/constituent friendly format. • No long term debt will be incurred without identification of a revenue source to repay the debt. Long term debt will be incurred for capital purposes only. • The City will strive to maintain equipment replacement funds in an amount necessary to replace the equipment at the end of its useful life. Life cycle assumptions and required contributions will be reviewed annually as part of the budget process. New operations in difficult economic times may make it difficult to fund this principle in some years. • The City will pursue an ending general fund balance at a level of no less than 50% of recurring expenditures. This figure is based upon an evaluation of both cash flow and operating needs. BASIS OF ACCOUNTING AND BUDGETING Accounting Accounting records for the City are maintained in accordance with methods prescribed by the State Auditor under the authority of the Revised Code of Washington (RCW), Chapter 43.09.20, and in compliance with generally accepted accounting principles as set forth by the Governmental Accounting Standards Board. Basis of Presentation - Fund Accounting The accounts of the City of Spokane Valley are organized on the basis of funds, each of which is considered a separate accounting entity. Each fund is accounted for with a separate set of double -entry accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. The City's resources are allocated to and accounted for in individual funds depending on their intended purpose. The following are the fund types used by the City of Spokane Valley: Governmental Fund Types Governmental funds are used to account for activities typically associated with state and local government operations. All governmental fund types are accounted for on a spending or "financial flows" measurement focus, which means that typically only current assets and current liabilities are included on related balance sheets. The operating statements of governmental funds measure changes in financial position, rather than net income. They present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. There are four governmental fund types used by the City of Spokane Valley: 13 1. General Fund This fund is the primary fund of the City of Spokane Valley. It accounts for all financial resources except those required or elected to be accounted for in another fund. 2. Special Revenue Funds These funds account for revenues that are legally restricted or designated to finance particular activities of the City of Spokane Valley. Special Revenue funds include: • #101 — Street Fund • #103 — Paths & Trails Fund • #104 — Hotel / Motel Tax — Tourism Facilities Fund • #105 — Hotel / Motel Tax Fund • #106 — Solid Waste Fund • #107 — PEG Fund • #120 — CenterPlace Operating Reserve Fund • #121 — Service Level Stabilization Reserve Fund • #122 — Winter Weather Reserve Fund 3. Debt Service Funds These funds account for financial resources which are designated for the retirement of debt. Debt Service Funds are comprised of the #204 — LTGO Debt Service Fund. 4. Capital Proiect Funds These funds account for financial resources, which are designated for the acquisition or construction of general government capital projects. Capital Project Funds include: • #301 — REET 1 Capital Projects Fund • #302 — REET 2 Capital Projects Fund • #303 — Streets Capital Projects Fund • #309 — Parks Capital Projects Fund • #310 — Civic Facilities Capital Projects Fund • #311 — Pavement Preservation Fund • #312 — Capital Reserve Fund • #313 — City Hall Construction Fund • #314 — Railroad Grade Separation Projects Fund Proprietary Fund Types A second type of fund classification is the Proprietary Funds that are used to account for activities similar to those found in the private sector where the intent of the governing body is to finance the full cost of providing services based on the commercial model which uses a flow of economic resources approach. Under this approach, the operating statements for the proprietary funds focus on a measurement of net income (revenues and expenses) and both current and non-current assets and liabilities are reported on related balance sheets. Their reported fund equity (total net assets) is segregated into restricted, unrestricted and invested in capital assets classifications. As described below, there are two generic fund types in this category: 14 1. Enterprise Funds These funds account for operations that provide goods or services to the general public and are supported primarily by user charges. This type of fund includes: • #402 — Stormwater Management Fund • #403 — Aquifer Protection Area Fund 2. Internal Service Funds These funds account for operations that provide goods or services to other departments or funds of the City. This type of fund includes: • #501 — Equipment Rental and Replacement Fund • #502 — Risk Management Fund Basis of Accounting Basis of accounting refers to when revenues and expenditures are recognized, recorded in the accounting system and ultimately reported in the financial statements. • Modified Accrual Basis of Accounting is used for all governmental funds. Modified accrual recognizes revenues when they become both measurable and available to finance expenditures of the current period. • Accrual Basis of Accounting is used for enterprise and internal service funds. Under this system revenues and expenses are recognized in the period incurred rather than when cash is either received or disbursed. Budgets and Budgetary Accounting Annual appropriation budgets are adopted for all funds with Governmental Funds utilizing a modified cash basis of accounting for budget purposes and Proprietary Funds utilizing a working capital approach. Budgets are adopted at the fund level that constitutes the legal authority for expenditures, and annual appropriations for all funds lapse at the end of the fiscal period. EXPLANATION OF MAJOR REVENUE SOURCES General Fund #001 • Property Tax Property taxes play an essential role in the finances of the municipal budget. State law limits the City to a $3.60 levy per $1,000 assessed valuation, deducting from there the levy of up to $1.50 by the Spokane County Fire Districts #1 and #8, along with deducting up to $0.50 for the Library District, which leaves the City with the authority to levy up to $1.60 for its own purposes. The levy amount must be established by ordinance by November 30th prior to the levy year. • Retail Sales and Use Tax The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.8%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the 8.8% tax rate to the agencies is as follows: 15 State of Washington City of Spokane Valley Spokane County Criminal Justice Spokane Public Facilities District Public Safety Juvenile Jail Mental Health Law Enforcement Communications Spokane Transit Authority 6.50% 0.85% 0.15% 0.10% 0.10% * 0.10% * 0.10% * 0.10% * 0.10% * 0.70% * 8.80% * Indicates voter approved sales taxes. 2.30% local tax • Criminal Justice Sales Tax Local Sales Tax for Criminal Justice funding is to be used solely for criminal justice purposes, such as the City's law enforcement contract. This tax is authorized at 1/10 of 1% of retail sales transacted in the County. Of the total amount collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and cities within the County. • Public Safety Sales Tax Beginning in 2005, an additional 0.1% voter approved increase in sales tax was devoted to public safety purposes. This 0.1% was approved by the voters again in August 2009. Of the total amount collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. • Gambling Tax Gambling tax revenues must be spent primarily on law enforcement purposes pertaining to gambling. Funds remaining after necessary expenditures for such enforcement purposes may be used for any general government purpose. Gambling taxes are to be paid quarterly to the City, no later than the last day of January, April, July and October. The City imposes a tax on the following forms of gambling at the following rates: Bingo (5% gross, less prizes); Raffles (5% gross, less prizes); Punchboards and Pull tabs (5% gross, less prizes); Amusement Games (2% gross, less prizes); Card playing (6% gross). • Leasehold Excise Tax Taxes on property owned by state or local governments and leased to private parties (City's share). • Franchise Fees Cable TV is the only franchise fee levied in the City at a rate of 5% of gross revenues. This is a fee levied on private utilities for the right to use city streets, alleys, and other public properties. 16 • State -Shared Revenues State -shared revenues are received from liquor sales, marijuana revenues, and motor vehicle excise taxes. These taxes are collected by the State of Washington and shared with local governments based on population. State -shared revenues are distributed on either a monthly or quarterly basis, although not all quarterly revenues are distributed in the same month of the quarter. The 2018 population figure used in the 2019 Budget is 95,810 as reported by the Office of Financial Management for Washington State on April 1, 2018. This figure is important when determining distribution of State shared revenues on a per capita basis. • Fines and Forfeitures / Public Safety Fines and penalties are collected as a result of Municipal Court rulings, false alarm fees, and other miscellaneous rule infractions. All court fines and penalties are shared with the State, with the City, on average, retaining less than 50% of the amount collected. • Community Development Community Development revenues are largely composed of fees for building permits, plan reviews, and right-of-way permits. • Recreation Program Fees The Parks and Recreation Department charges fees for selected recreation programs. These fees offset direct costs related to providing the program. • CenterPlace Fees The Parks and Recreation Department charges fees for use of CenterPlace. Uses include regional meetings, weddings, receptions and banquets. Rental rooms include classrooms, the great room and dining rooms. • Investment Interest The City earns investment interest on sales tax money held by the State of Washington prior to the distribution of the taxes to the City, as well as on City initiated investments. Street Fund #101 • Motor Vehicle Fuel Excise Tax (gas tax) The State of Washington collects a $0.494 per gallon motor vehicle fuel tax at the pump. Of this amount, the State remits a portion of the tax back to cities on a per capita basis. For 2018 the Municipal Research and Services Center estimates the distribution back to cities will be $21.93 per person. Based upon a City of Spokane Valley population of 95,810 (per the Washington State Office of Financial Management on April 1, 2018) we anticipate the City will collect $2,101,100 in 2019. RCW 47.30.050 specifies that 0.42% of this tax must be expended for paths and trails activities and based upon the 2019 revenue estimate this computes to $8,800. The balance of $2,092,300 will be credited to Fund #101 for street maintenance and operations. 17 • Telephone Utility Tax The City of Spokane Valley levied a 6% telephone utility tax via Ordinance #08-014 with collections beginning in 2009. Telephone companies providing this service pay the tax to the City monthly. Telephone tax has been estimated at $1.7 million for 2019. Paths & Trails Fund #103 Cities are required to spend 0.42% of the motor vehicle fuel tax receipts on paths and trails (please see the explanation for Street Fund #101) which we anticipate will be $8,800 in 2019. Because the amount collected in any given year is relatively small, it is typical to accumulate State distributions for several years until adequate dollars are available for a project. Hotel / Motel Tax — Tourism Facilities Fund #104 The City imposes a 1.3% tax under RCW 67.28.181 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The revenues generated by this tax may only be used for capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism -related facilities. This tax is estimated to generate $390,000 in 2019. Hotel / Motel Tax Fund #105 The City imposes a 2% tax under RCW 67.28.180 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The tax is taken as a credit against the 6.5% state sales tax, so that the total tax that a patron pays in retail sales tax and hotel/motel tax combined is equal to the retail sales tax in the jurisdiction. The revenues generated by this tax may be used solely for paying for tourism promotion and for the acquisition and/or operation of tourism -related facilities. This tax is estimated to generate $600,000 in 2019. Solid Waste Fund #106 Under the City's contract for solid waste transfer, transport and disposal services with Sunshine Recyclers, Inc., Sunshine pays an annual contract administrative fee of $125,000 to the City. Also, under the City's contract for solid waste collection services with Waste Management of Washington, Inc., Waste Management pays an administrative fee of 12.5% of gross receipts. This fee shall be used by the City for costs related to solid waste services, including costs for contract administration, solid waste planning and management, and for a portion of the City's street preservation and maintenance programs. Of the amounts collected under the fee, no more than 1% of gross receipts may be used for contract administration. PEG Fund #107 Under the City's cable franchise, the franchise grantee remits to the City in a capital contribution in support of Public Education Government (PEG) capital requirements an amount equal to $0.35 per subscriber per month to be paid to the City on a quarterly basis for the life of the franchise. Capital contributions collected under this agreement are allocated to PEG capital uses exclusively. PEG capital uses include, in part, the set-up of equipment in the City Council Chambers that allows Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital recordings available on the City's website. 18 LTGO Debt Service Fund #204 This fund is used to account for the accumulation of resources for, and the payment of limited tax general obligation (LTGO) bonds also referred to as councilmanic or non -voted bonds. When LTGO bonds are issued the City irrevocably pledges the full faith, credit and resources necessary to make timely payments of principal and interest, within constitutional and statutory limitations pertaining to non -voted general obligations. In 2003 the City issued $9,430,000 in limited tax general obligation (LTGO) bonds the proceeds of which were used to finance both the construction of CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond repayment (much like refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000 of LTGO bonds. Of this total: • $5,650,000 remained on the original debt used towards the construction of CenterPlace. These bonds will be paid off in annual installments over the 20 -year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1, 2019, the outstanding balance on this portion of the bond issue will be $4,645,000. • $1,385,000 remained on the original debt used towards the road and street improvements. These bonds will be paid off in annual installments over the 10 -year period ending December 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax. At January 1, 2019 the outstanding balance on this portion of the bond issue will be $730,000. In 2016 the City issued $7,275,000 in LTGO bonds, the proceeds of which were used to finance the construction of a new City Hall along with $6.3 million of City cash that has been set aside for this purpose. These bonds will be paid off in annual installments over the 30 -year period ending December 1, 2045. Annual debt service payments on these bonds are provided by transfers in from the General Fund. At January 1, 2019, the outstanding balance on the bond issue will be $6,895,000. REET 1 Capital Projects Fund #301 Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing capital projects as specified in the capital facilities plan under the Growth Management Act. REET 2 Capital Projects Fund #302 Under Washington State Law, RCW 82.46.010, the City is allowed to impose an additional excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing public works capital projects as specified in the capital facilities plan under the Growth Management Act. Stormwater Management Fund #402 A stormwater fee is imposed upon every developed parcel within the City, which is an annual charge of $21 for each single family unit and $21 per 3,160 square feet of impervious surface for all other properties. These charges are uniform for the same class of customers and service facilities. These fees are estimated to generate $1,890,000 in 2019. 19 Aquifer Protection Area (APA) Fund #403 These are voter approved fees, the proceeds of which are applied to aquifer protection related capital construction projects. Fees are collected by Spokane County and remitted to the City twice each year. These fees are estimated to generate $460,000 in 2019. Fees include: • An annual fee of $15 per household for the withdrawal of water from properties within the APA. • An annual fee of $15 per household for on-site sewage disposal by properties within the APA. • For commercial properties an annual fee ranging from $15 to $960 depending upon water meter size. Interfund Transfers Many funds receive a portion of their revenues from other funds in the form of an interfund transfer. These transfers typically represent payments for either services rendered by one fund for another or a concentration of revenues for a specific project or purpose. The following interfund transfers are planned for 2019: In: 001 101 204 303 309 311 314 501 502 Total Out Out: 001 105 106 301 302 312 Total In 0 30,000 40,422 0 0 0 70,422 0 0 0 0 0 907,544 907,544 401,250 0 0 82,475 82,475 0 566,200 0 0 0 504,172 167,434 317,000 988,606 1,320,000 0 0 0 0 14,788 1,334,788 972,300 0 1,500,000 734,300 734,300 0 3,940,900 0 0 0 50,000 0 0 50,000 36,600 0 0 0 0 0 36,600 390,000 0 0 0 0 0 390,000 8,285,060 Total in 3,120,150 30,000 1,540,422 1,370,947 984,209 1,239,332 8,285,060 Total out 0 #001 - General Fund is budgeted to transfer out $3,120,150 including: • $401,250 to Fund #204 - LTGO Debt Service Fund for bond payments on the 2016 LTGO Bonds for the City Hall construction. • $1,320,000 to Fund #309 - Park Capital Projects Fund for park related projects, including $160,000 for a restroom facility as Browns Park and $1,000,000 for additional improvements at Browns Park. • $972,300 to Fund #311 - Pavement Preservation Fund for pavement preservation projects. • $36,600 to Fund #501 - Equipment Rental and Replacement Fund to fund a CenterPlace kitchen equipment replacement reserve. • $390,000 to Fund #502 - Risk Management Fund for the 2019 property and liability insurance premium. #105 - Hotel / Motel Tax Fund is budgeted to transfer $30,000 to Fund #001 - General Fund for the purpose of financing advertising at CenterPlace. 20 #106 — Solid Waste Fund is budgeted to transfer $40,422 to Fund #001 under a 5 -year plan to reimburse the General Fund for expenditures made during 2013 and 2014 for the solid waste program. The final transfer for this reimbursement is in 2019. #301 — REET 1 Capital Projects Fund is budgeted to transfer out $1,357,058 including: • $82,475 to Fund #204 — LTGO Debt Service Fund to pay a portion of the annual payment on the 2014 LTGO bonds. • $504,172 to Fund #303 — Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $734,300 to Fund #311 — Pavement Preservation Fund for pavement preservation projects. • $50,000 to Fund #314 — Railroad Grade Separation Projects Fund for the Barker Rd. grade separation project. #302 — REET 2 Capital Proiects Fund is budgeted to transfer out $984,209 including: • $82,475 to Fund #204 — LTGO Debt Service Fund to pay a portion of the annual payment on the 2014 LTGO bonds. • $167,434 to Fund #303 — Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $734,300 to Fund #311 — Pavement Preservation Fund for pavement preservation projects. #312 — Capital Reserve Fund is budgeted to transfer out $1,239,332 including: • $907,544 to Fund #101 — Street Fund as a one-time coverage of the estimated deficit in recurring activity for the 2019 Budget. • $317,000 to Fund #303 — Street Capital Projects Fund that will be applied towards City funded street construction projects. • $14,788 to Fund #309 — Parks Capital Projects Fund that will be applied towards the Sullivan to Corbin and Evergreen to Sullivan segments of the Appleway Trail. SIGNIFICANT ASSUMPTIONS IN THE 2019 BUDGET Budget Summary for All Funds • Based upon funding levels anticipated in the 2019 budget, City staff will strive to maintain adequate levels of service. • Appropriations for all City Funds will total $78.3 million including $20.6 million in capital expenditures, comprised in -part of: o $5.4 million in Fund #303 — Street Capital Projects. o $1.8 million in Fund #309 — Park Capital Projects. o $7.2 million in Fund #311 — Pavement Preservation projects. o $4.7 million in Fund #314 — Railroad Grade Separation Projects. o $450 thousand in Fund #402 — Stormwater Management projects. o $833 thousand in Fund #403 — Aquifer Protection Area projects. • To partially offset the $20.6 million in capital costs, we anticipate $11 million in grant revenues which results in 53.26% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 24 separate funds. • The full time equivalent of employee (FTE) count will be 93.75 employees compared to 89.25 in the prior year as a result of the reduction of a vacant administrative assistant position in the City Manager's office from 1.0 to 0.5 FTE, and the addition of 5.0 FTEs requested by the Community and Public Works Department that are necessary to meet project needs going into the future. The 5 FTEs represent an increase of 0.4 FTE in Fund #001 — General Fund, 21 1.5 FTEs in Fund #101 — Street Operations & Maintenance, and 3.1 FTEs in Fund #303 — Street Capital Projects. o See the City Manager's budget message for further details on FTE count for the City. • The 2019 Budget reflects the fifth consecutive year the City will set aside City monies in an amount equivalent to 6% of General Fund recurring expenditures for pavement preservation in Fund #311 — Pavement Preservation. This 6% equals $2,440,900. • Positions and salary ranges are based on the City's compensation and classification plan. • Payroll tax and benefit amounts are based on staff benefit plans. • Contract costs for public safety, park maintenance, aquatics and street maintenance are based on estimates by City staff. • The City is setting money aside in Fund #501 — Equipment Rental and Replacement for the eventual replacement of its vehicles as well as a reserve to replace equipment in the kitchen at CenterPlace. 2019 General Fund Revenues • Total recurring 2019 revenues are estimated at $45,496,900 as compared to $43,007,600 in 2018. This is an increase of $2,489,300 or 5.79%. • The two largest sources of revenue continue to be Sales Tax and Property Tax which are collectively estimated to account for 83.52% of 2019 General Fund recurring revenues. • The 2019 general sales tax estimate (excluding criminal justice and public safety sales taxes) is reflective of 2018 receipts to date and are currently estimated at $22.9 million which reflects an increase of $2,035,100 or 9.75% over the 2018 estimate. • The Property Tax levy does not include the potential annual increase allowed by Initiative #747 which was approved by the voters in November 2001 and the subsequent action by the State Legislature in November 2007. o The 2019 levy is estimated at $12,054,400. o The levy assumes we start with the 2018 levy of $11,804,400, forgo the potential annual increase allowed by State law, and finally add taxes related to new construction which we estimate to be $250,000. • Franchise fees and business registrations are primarily based on projected receipts in 2018. • State shared revenues are based upon a combination of historical collections including 2018 collections through July, and per capita distribution figures reported by the Municipal Research and Services Center. • Fines and forfeitures are estimated by Spokane Valley and based on historical collections. • Building permit and land use fees are estimated by Spokane Valley and based on historic collections. 2019 General Fund Expenditures • Total 2019 recurring expenditures are budgeted at $41,691,369 as compared to $40,901,919 in 2018. This is an increase of $789,450 or 1.93%. • The City commitment of 6% of recurring General Fund expenditures to pavement preservation equals $2,440,900 and is computed by multiplying total recurring expenditures prior to adding the pavement preservation element ($2,440,900 / $40,719,069 = 6%). The $2,440,900 that is transferred to Pavement Preservation Fund #311 is comprised of the following: o $972,300 from General Fund #001 o $734,300 from REET 1 Capital Projects Fund #301 o $734,300 from REET 2 Capital Projects Fund #302 22 • 2019 Nonrecurring expenditures total $1,342,000 and include: o $107,000 for Information Technology expenditures including: ■ $22,000 to replace outdated copiers ■ $50,000 to upgrade storage devices at CenterPlace ■ $30,000 for a whole room UPS for the server room at City Hall o $50,000 for workstations and carpet replacement at the police precinct o $25,000 for retail recruitment services o $160,000 transfer out to the Parks Capital Projects Fund #309 to construct a new restroom at Browns Park o $1,000,000 transfer out to the Parks Capital Projects Fund #309 to complete additional improvements at Browns Park General Fund Revenues Over (Under) Expenditures and Fund Balance • 2019 recurring revenues are anticipated to exceed recurring expenditures by $3,805,531. • Total 2019 revenues are anticipated to exceed total expenditures by $2,503,953. • The total unrestricted General Fund ending fund balance is anticipated to be $33,064,618 at the end of 2019 which is 79.31 % of total recurring expenditures of $41,691,369. Our goal is to maintain an ending fund balance of at least 50.0%. Highlights of Other Funds Revenues • Motor vehicle fuel tax (MVFT) revenue that is collected by the State and remitted to the City is estimated to be $2,101,100 according to per capita estimates provided by the Municipal Research and Services Center. Of this amount, $2,092,300 will be credited to the Street O&M Fund #101 and 0.42% or $8,800 to the Paths and Trails Fund #103. • Telephone taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated at $1,700,000. • Real estate excise tax (REET) revenue is computed by the City and is primarily used to match grant funded street projects as well as pay a portion of the annual payment on the 2014 general obligation bonds. In 2019 we estimate these revenues to be $1,000,000 per each 1/4% for a total of $2,000,000. • Hotel/Motel tax revenues are computed by the City and are dedicated to the promotion of visitors and tourism. In 2019 we estimate the tax will generate $990,000, which includes $600,000 in Fund #105 Hotel / Motel Tax Fund from the 2% tax and $390,000 in Fund #104 Hotel / Motel Tax — Tourism Facilities Fund from the 1.3% tax that was effective as of July 1, 2015. • The Stormwater Management Fee is based on an equivalent residential unit (ERU) that is equal to 3,160 square feet of impervious surface that is billed at a rate of $21 per single family residence and $21 per ERU for commercial properties (an ERU for a commercial property is computed as total square feet of impervious surface divided by 3,160). In 2019 we estimate this will fee will generate $1,890,000. • The Aquifer Protection Area Fund is expected to generate $460,000 in fees that are collected on the City's behalf by Spokane County and remitted in two installments during the year. • Grant revenues that will be applied to a variety of construction projects are estimated at $10,974,189 in 2019. By fund we anticipate grant revenues as follows: o Fund #303 — Street Capital Projects - $4,408,681 o Fund #309 — Parks Capital Projects - $572,308 o Fund #311 — Pavement Preservation - $1,820,000 o Fund #314 — Railroad Grade Separation Projects Fund - $3,750,000 23 o Fund #402 — Stormwater Fund - $106,000 o Fund #403 — Aquifer Protection Area Fund - $317,200 Expenditures • Fund #101 — Street Fund appropriations include: o $4,918,044 for maintenance of City streets, including $497,200 in snow operations and $855,000 in intergovernmental payments for services. • Fund #106 — Solid Waste Fund appropriations include: o a $1,500,000 transfer out to the Pavement Preservation Fund #311 for street preservation activities • Fund #301 — REET 1 Capital Projects Fund includes a $1,370,947 appropriation to cover: o a $82,475 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's annual repayment of the 2014 LTGO Bonds. o a $504,172 transfer to Street Capital Projects Fund #303 to partially offset the cost of street construction / reconstruction projects. o a $734,300 transfer to Pavement Preservation Fund #311 for pavement preservation projects. o a $50,000 transfer to Railroad Grade Separation Projects Fund #314 for the Barker Road Grade Separation Project. • Fund #302 — REET 2 Capital Projects Fund includes a $984,209 appropriation to cover: o a $82,475 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's annual repayment of the 2014 LTGO Bonds. o a $167,434 transfer to Street Capital Projects Fund #303 to partially offset the cost of street construction / reconstruction projects. o a $734,300 transfer to Pavement Preservation Fund #311 for pavement preservation projects • Fund #303 — Street Capital Projects Fund includes an appropriation of $5,432,987 for a variety of street construction projects. Included in the projects are the Sullivan/Wellesley intersection project for which we are appropriating $1,167,287 in 2019 and the N. Sullivan Corridor ITS project for which we are appropriating $730,000 in 2019. • Fund #309 — Parks Capital Projects includes a $1,812,095 appropriation to cover a variety of City park improvements that will be financed through a combination of a $1,320,000 transfer from the General Fund #001, a $14,788 transfer in from the Capital Reserve Fund #312, and $572,308 in grant proceeds. • Fund #311 — Pavement Preservation includes $7,238,200 of pavement preservation projects that will be financed through transfers from other City funds as outlined above under the heading of General Fund Recurring Expenditures. • Fund #312 — Capital Reserve includes $906,544 in transfers to Fund #101 — Street O&M to cover the estimated deficit in recurring activity for 2019 and $317,000 in transfers to Fund #303 — Street Capital Projects that will be applied towards the removal and reconstruction of Euclid Ave. from Flora to Barker in the amount of $5,000, towards improvements at the intersection of 8th and Carnahan in the amount of $45,000, and towards the widening of the Barker Road corridor in the amount of $267,000. It also includes $14,788 in transfers to 24 Fund #309 — Parks Capital Projects that will be applied toward the Sullivan to Corbin and Evergreen to Sullivan segments of the Appleway Trail. • Fund #314 — Railroad Grade Separation Projects includes appropriations in the amount of $4,700,000 towards the Barker Road Grade Separation project and the Pines Road Grade Separation project. • Fund #402 — Stormwater Fund includes $560,000 for nonrecurring expenditures including: o $450,000 for various capital projects o $110,000 for the studies related to the City's Stormwater permit and the watershed • Fund #403 — Aquifer Protection Area Fund includes a $832,000 appropriation to various capital projects. 25 This page left intentionally blank. 26 CITY OF SPOKANE VALLEY, WA 2019 Budget Summary General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 City Hall Construction Fund 313 Railroad Grade Separation Projects Fund 314 30,560,665 636,748 5,024 1,857,095 200,867 190,682 62,637 300,000 5,500,000 501,217 0 1,778,693 2,649,661 66,692 43,502 849,588 3,875,163 6,990,056 26,116 901,612 45,537,322 4,918,044 9,200 397,000 602,000 1,726,300 76,000 0 0 5,000 998,350 1,022,000 1,025,000 5,432,987 1,907,096 9,000 5,760,900 50,000 0 3,800,000 76,097,987 5,554,792 14,224 2,254,095 802,867 1,916,982 138,637 300,000 5,500,000 506,217 998,350 2,800,693 3,674,661 5,499,679 1,950,598 858,588 9,636,063 7,040,056 26,116 4,701,612 43,033,369 4,918,044 0 0 655,000 1,726,300 71,100 0 0 500,000 998,350 1,370,947 984,209 5,432,987 1,812,095 0 7,288,200 1,239,332 0 4,700,000 33,064,618 636,748 14,224 2,254,095 147,867 190,682 67,537 300,000 5,500,000 6,217 0 1,429,746 2,690,452 66,692 138,503 858,588 2,347,863 5,800,724 26,116 1,612 56,996,018 73,276,199 130,272,217 74,729,933 55,542,284 Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 City Hall Construction Fund 313 Railroad Grade Separation Projects Fund 314 30,560,665 636,748 5,024 1,857,095 200,867 190,682 62,637 300,000 5,500,000 501,217 0 1,778,693 2,649,661 66,692 43,502 849,588 3,875,163 6,990,056 26,116 901,612 45,537,322 4,918,044 9,200 397,000 602,000 1,726,300 76,000 0 0 5,000 998,350 1,022,000 1,025,000 5,432,987 1,907,096 9,000 5,760,900 50,000 0 3,800,000 76,097,987 5,554,792 14,224 2,254,095 802,867 1,916,982 138,637 300,000 5,500,000 506,217 998,350 2,800,693 3,674,661 5,499,679 1,950,598 858,588 9,636,063 7,040,056 26,116 4,701,612 43,033,369 4,918,044 0 0 655,000 1,726,300 71,100 0 0 500,000 998,350 1,370,947 984,209 5,432,987 1,812,095 0 7,288,200 1,239,332 0 4,700,000 33,064,618 636,748 14,224 2,254,095 147,867 190,682 67,537 300,000 5,500,000 6,217 0 1,429,746 2,690,452 66,692 138,503 858,588 2,347,863 5,800,724 26,116 1,612 56,996,018 73,276,199 130,272,217 74,729,933 55,542,284 Stormwater Management Fund 402 1,616,607 2,016,000 3,632,607 2,297,332 1,335,275 Aquifer Protection Area Fund 403 1,670,248 787,200 2,457,448 832,600 1,624,848 Equipment Rental & Replacement Fund 501 1,258,812 188,029 1,446,841 20,000 1,426,841 Risk Management Fund 502 244,261 390,000 634,261 390,000 244,261 Total of all Funds 4,789,928 61,785,946 3,381,229 76,657,428 8,171,157 138,443,374 3,539,932 78,269,865 4,631,225 60,173,509 27 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Stormwater Management Fund 402 1,616,607 2,016,000 3,632,607 2,297,332 1,335,275 Aquifer Protection Area Fund 403 1,670,248 787,200 2,457,448 832,600 1,624,848 Equipment Rental & Replacement Fund 501 1,258,812 188,029 1,446,841 20,000 1,426,841 Risk Management Fund 502 244,261 390,000 634,261 390,000 244,261 Total of all Funds 4,789,928 61,785,946 3,381,229 76,657,428 8,171,157 138,443,374 3,539,932 78,269,865 4,631,225 60,173,509 27 CITY OF SPOKANE VALLEY, WA 2019 Budget 2018 As Adopted Amendment As Amended #001 - GENERAL FUND RECURRING ACTIVITY 2019 Proposed Budget 10/9/2018 Difference Between 2018 and 2019 Revenues Property Tax 11,796,100 0 11,796,100 12,054,400 258,300 2.19% Sales Tax 20,881,900 0 20,881,900 22,917,000 2,035,100 9.75% Sales Tax - Public Safety 967,800 0 967,800 1,081,900 114,100 11.79% Sales Tax - Criminal Justice 1,738,000 0 1,738,000 1,944,000 206,000 11.85% Gambling Tax and Leasehold Excise Tax 381,000 0 381,000 387,000 6,000 1.57% Franchise Fees/Business Registration 1,210,000 0 1,210,000 1,224,000 14,000 1.16% State Shared Revenues 2,109,600 0 2,109,600 1,909,800 (199,800) (9.47%) Fines and Forfeitures/Public Safety 1,319,900 0 1,319,900 1,078,500 (241,400) (18.29%) Community and Public Works 1,684,100 0 1,684,100 1,882,300 198,200 11.77% Recreation Program Revenues 633,300 0 633,300 628,800 (4,500) (0.71%) Miscellaneous Department Revenue 1,000 0 1,000 1,000 0 0.00% Miscellaneous & Investment Interest 201,800 0 201,800 358,200 156,400 77.50% Transfers in - #101 (street admin) 39,700 0 39,700 0 (39,700) (100.00%) Transfers in - #105 (h/m tax -CP advertising) 30,000 0 30,000 30,000 0 0.00% Transfers in - #402 (storm admin) 13,400 0 13,400 0 (13,400) (100.00%) Total Recurring Revenues 43,007,600 0 43,007,600 45,496,900 2,489,300 5.79% Expenditures City Council 548,494 1,593 550,087 545,903 (4,184) (0.76%) City Manager 956,245 455 956,700 948,835 (7,865) (0.82%) City Attorney 594,752 7,455 602,207 610,549 8,342 1.39% Public Safety 25,464,251 0 25,464,251 25,927,304 463,053 1.82% Deputy City Manager 450,663 228 450,891 267,044 (183,847) (40.77%) Finance / IT 1,339,064 910 1,339,974 1,402,497 62,523 4.67% Human Resources 275,387 5,028 280,415 297,421 17,006 6.06% City Hall Operations and Maintenance 306,043 228 306,271 290,543 (15,728) (5.14%) Community & Public Works - Engineering 1,572,947 56,346 1,629,293 1,816,141 186,848 11.47% Community & Public Works - Economic Dev 970,642 228 970,870 1,018,772 47,902 4.93% Community & Public Works - Building & Plan 2,265,677 (55,890) 2,209,787 2,248,698 38,911 1.76% Parks & Rec - Administration 301,083 228 301,311 335,958 34,647 11.50% Parks & Rec - Maintenance 893,700 (29,725) 863,975 893,500 29,525 3.42% Parks & Rec - Recreation 260,574 228 260,802 253,622 (7,180) (2.75%) Parks & Rec - Aquatics 492,900 23,000 515,900 491,153 (24,747) (4.80%) Parks & Rec - Senior Center 98,229 0 98,229 101,215 2,986 3.04% Parks & Rec - CenterPlace 910,468 228 910,696 949,414 38,718 4.25% General Government 1,261,610 0 1,261,610 1,332,650 71,040 5.63% Transfers out - #204 (2016 LTGO debt service) 399,350 0 399,350 401,250 1,900 0.48% Transfers out - #309 (park capital projects) 160,000 0 160,000 160,000 0 0.00% Transfers out - #311 (pavement preservation) 962,700 0 962,700 972,300 9,600 1.00% Transfers out - #501 (CenterPlace kitchen reserve) 36,600 0 36,600 36,600 0 0.00% Transfers out - #502 (insurance premium) 370,000 0 370,000 390,000 20,000 5.41 % Total Recurring Expenditures 40,891,379 10,540 40,901,919 41,691,369 Recurring Revenues Over (Under) Recurring Expenditures 2,116,221 (10,540) 2,105,681 3,805,531 28 789,450 1.93% CITY OF SPOKANE VALLEY, WA 2019 Budget 2018 As Adopted Amendment As Amended #001 - GENERAL FUND - continued NONRECURRING ACTIVITY 2019 Proposed Budget Revenues Transfers in - #106 (solid waste repayment) 40,425 0 40,425 40,422 Total Nonrecurring Revenues 40,425 0 40,425 40,422 (3) (0.01%) Expenditures General Government - IT capital replacements 115,000 0 115,000 107,000 (8,000) (6.96%) City Attorney (part-time attorney furniture) 4,809 0 4,809 0 (4,809) (100.00%) Deputy City Manager (Q -Alert software) 11,700 0 11,700 0 (11,700) (100.00%) Economic Development (retail recruitment) 50,000 0 50,000 25,000 (25,000) (50.00%) Public Safety (full facility generator) 100,000 0 100,000 0 (100,000) (100.00%) Public Safety (carpet & workstation replacement) 0 0 0 50,000 50,000 0.00% Parks & Rec (Flooring in Great Room & Dining Roon 50,000 0 50,000 0 (50,000) (100.00%) Parks & Rec (CP reseal two restroom floors) 3,000 0 3,000 0 (3,000) (100.00%) General Government - City Hall generator 0 200,000 200,000 0 (200,000) (100.00%) Transfers out - #122 (replenish reserve) 0 490,000 490,000 0 (490,000) (100.00%) Transfers out - #309 (Browns Park lighting & path) 200,000 0 200,000 0 (200,000) (100.00%) Transfers out - #309 (CP outdoor venue Phase 1) 200,000 0 200,000 0 (200,000) (100.00%) Transfers out - #309 (Appleway Trail Amenities) 0 29,725 29,725 0 (29,725) (100.00%) Transfers out - #309 (Browns Park restroom) 0 0 0 160,000 160,000 0.00% Transfers out - #309 (Browns Park other) 0 0 0 1,000,000 1,000,000 0.00% Transfers out - #312 ('16 fund bal > 50%) 0 2,795,429 2,795,429 0 (2,795,429) (100.00%) Transfers out - #312 (misc capital projects) 1,000,000 0 1,000,000 0 (1,000,000) (100.00%) 10/9/2018 Difference Between 2018 and 2019 $ 1 (3) (0.01 %) Total Nonrecurring Expenditures 1,734,509 3,515,154 5,249,663 1,342,000 (3,907,663) (74.44%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (1,694,084) (3,515,154) (5,209,238) (1,301,578) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures 422,137 (3,525,694) (3,103,557) 2,503,953 Beginning unrestricted fund balance 33,664,222 33,664,222 30,560,665 Ending unrestricted fund balance Fund balance as a percent of recurring expenditures General Fund Summary Total revenues Total expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance 34,086,359 30,560,665 83.36% 74.72% 33,064,618 79.31% 43,048,025 42,625,888 0 43,048,025 3,525,694 46,151,582 422,137 33, 664, 222 (3,525,694) (3,103,557) 33, 664, 222 45,537,322 43,033,369 2,503,953 30, 560, 665 34, 086, 359 30, 560, 665 33, 064, 618 29 CITY OF SPOKANE VALLEY, WA 2019 Budget 2018 As Adopted Amendment As Amended SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY 2019 Proposed Budget 10/9/2018 Difference Between 2018 and 2019 Revenues Utility Tax 1,900,000 0 1,900,000 1,700,000 (200,000) (10.53%) Motor Vehicle Fuel (Gas) Tax 2,052,400 0 2,052,400 2,092,300 39,900 1.94% Multimodal Transportation Revenue 133,800 0 133,800 132,200 (1,600) (1.20%) Right -of -Way Maintenance Fee 70,000 0 70,000 70,000 0 0.00% Investment Interest 6,000 0 6,000 6,000 0 0.00% Miscellaneous 10,000 0 10,000 10,000 0 0.00% Total Recurring Revenues 4,172,200 0 4,172,200 4,010,500 (161,700) (3.88%) Expenditures Wages / Benefits / Payroll Taxes 771,019 0 771,019 1,044,547 273,528 35.48% Supplies 112,500 0 112,500 113,300 800 0.71% Services & Charges 2,141,751 455 2,142,206 2,308,818 166,612 7.78% Snow Operations 504,800 0 504,800 497,200 (7,600) (1.51%) Intergovernmental Payments 851,000 0 851,000 855,000 4,000 0.47% Vehicle rentals - #501 (non -plow vehicle rental) 21,250 0 21,250 21,250 0 0.00% Vehicle rentals - #501 (plow replace.) 77,929 0 77,929 77,929 0 0.00% Transfers out - #001 39,700 0 39,700 0 (39,700) (100.00%) Transfers out - #311 (pavement preservation) 67,342 0 67,342 0 (67,342) (100.00%) Total Recurring Expenditures 4,587,291 455 4,587,746 4,918,044 330,298 7.20% Recurring Revenues Over (Under) Recurring Expenditures (415,091) (455) (415,546) (907,544) NONRECURRING ACTIVITY Revenues Transfers in - #312 0 0 0 907,544 907,544 0.00% Total Nonrecurring Revenues 0 0 0 907,544 907,544 0.00% Expenditures Battery backups for intersections 15,000 0 15,000 0 (15,000) (100.00%) Total Nonrecurring Expenditures 15,000 0 15,000 0 (15,000) (100.00%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (15,000) 0 (15,000) 907,544 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (430,091) (455) (430,546) 0 Beginning fund balance 1,067,294 1,067,294 636,748 Ending fund balance 637,203 636,748 636,748 Street Fund Summary Total revenues 4,172,200 0 4,172,200 4,918,044 Total expenditures 4,602,291 455 4,602,746 4,918,044 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (430,091) (455) (430,546) 0 Beginning unrestricted fund balance 1,067,294 1,067,294 636,748 Ending unrestricted fund balance 637,203 636,748 636,748 30 CITY OF SPOKANE VALLEY, WA 2019 Budget SPECIAL REVENUE FUNDS - continued #103 - PATHS & TRAILS FUND Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues 2018 As Adopted Amendment As Amended 2019 Proposed Budget 8,700 0 8,700 8,800 10/9/2018 Difference Between 2018 and 2019 100 1.15% 0 0 0 400 400 0.00% 8,700 0 8,700 9,200 500 5.75% Expenditures Transfers out - #309 (Appleway Trail - Sullivan to G Total expenditures 0 50,000 50,000 0 (50,000) (100.00%) 0 50,000 50,000 0 (50,000) (100.00%) Revenues over (under) expenditures 8,700 Beginning fund balance 46,324 Ending fund balance 55,024 (41,300) 46,324 5,024 9,200 5,024 14,224 #104 - HOTEL / MOTEL TAX - TOURISM FACILITIES FUND Revenues Hotel/Motel Tax 377,000 0 377,000 390,000 13,000 3.45% Investment Interest 1,500 0 1,500 7,000 5,500 366.67% Transfers in - #105 0 250,000 250,000 0 (250,000) (100.00%) Total revenues 378,500 250,000 628,500 397,000 (231,500) (36.83%) Expenditures Capital Outlay 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures Beginning fund balance Ending fund balance #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax Investment Interest 378,500 1,228,595 1,607, 095 628,500 397,000 1,228,595 1,857,095 1,857,095 2,254,095 580,000 0 580,000 600,000 20,000 3.45% 1,000 0 1,000 2,000 1,000 100.00% Total revenues 581,000 0 581,000 602,000 21,000 3.61% Expenditures Transfers out - #001 30,000 0 30,000 30,000 0 0.00% Transfers out - #104 0 250,000 250,000 0 (250,000) (100.00%) Tourism Promotion 572,000 (250,000) 322,000 625,000 303,000 94.10% Total expenditures 602,000 0 602,000 655,000 53,000 8.80% Revenues over (under) expenditures Beginning fund balance Ending fund balance (21,000) 221,867 200,867 (21,000) (53,000) 221,867 200,867 200,867 147,867 #106 - SOLID WASTE FUND Revenues Sunshine Administrative Fee 225,000 0 225,000 225,000 0 0.00% Solid Waste Road Wear Fee 0 1,000,000 1,000,000 1,500,000 500,000 50.00% Investment Interest 0 0 0 1,300 1,300 0.00% Total revenues 225,000 1,000,000 1,225,000 1,726,300 501,300 40.92% Expenditures Education & Contract Administration 184,575 0 184,575 185,878 1,303 0.71% Transfers out - #001 40,425 0 40,425 40,422 (3) (0.01 %) Transfers out - #311 0 1,000,000 1,000,000 1,500,000 500,000 50.00% Total expenditures 225,000 1,000,000 1,225,000 1,726,300 501,300 40.92% Revenues over (under) expenditures 0 0 0 Beginning fund balance 190,682 190,682 190,682 Ending fund balance 190,682 190,682 190,682 31 CITY OF SPOKANE VALLEY, WA 2019 Budget SPECIAL REVENUE FUNDS - continued #107 - PEG FUND Revenues Comcast PEG Contribution Investment Interest Total revenues Expenditures PEG Reimbursement - CMN Capital Outlay Total expenditures 2018 As Adopted Amendment As Amended 2019 Proposed Budget 10/9/2018 Difference Between 2018 and 2019 $ 1 79,000 0 79,000 76,000 (3,000) (3.80%) 0 0 0 0 0 0.00% 79,000 0 79,000 76,000 (3,000) (3.80%) 40,200 0 40,200 40,100 (100) (0.25%) 31,000 0 31,000 31,000 0 0.00% 71,200 0 71,200 71,100 (100) (0.14%) Revenues over (under) expenditures 7,800 7,800 4,900 Beginning fund balance 54,837 54,837 62,637 Ending fund balance 62,637 62,637 67,537 #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0.00% Total revenues 0 0 0 0 0 0.00% Expenditures Operations 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 Beginning fund balance 300,000 300,000 300,000 Ending fund balance 300,000 300,000 300,000 #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest Miscellaneous 0 0 0 0 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0 0.00% Expenditures Operations 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 5,500,000 5,500,000 0 0 5,500,000 5,500,000 5,500,000 5,500,000 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 3,500 0 3,500 5,000 1,500 42.86% Transfers in - #001 0 490,000 490,000 0 (490,000) (100.00%) Subtotal revenues Expenditures Street maintenance expenditures Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 3,500 490,000 493,500 5,000 (488,500) (98.99%) 500,000 0 500,000 500,000 0 0.00% 500,000 0 500,000 500,000 0 0.00% (496,500) 7,717 (488,783) 32 (6,500) (495,000) 7,717 501,217 1,217 6,217 CITY OF SPOKANE VALLEY, WA 2019 Budget DEBT SERVICE FUNDS #204 - LTGO BOND DEBT SERVICE FUND Revenues Spokane Public Facilities District Transfers in - #001 Transfers in - #301 Transfers in - #302 Total revenues 2018 As Adopted Amendment As Amended 2019 Proposed Budget 10/9/2018 Difference Between 2018 and 2019 414,050 0 414,050 432,150 18,100 4.37% 399,350 0 399,350 401,250 1,900 0.48% 82,000 0 82,000 82,475 475 0.58% 82,000 0 82,000 82,475 475 0.58% 977,400 0 977,400 998,350 20,950 2.14% Expenditures Debt Service Payments - CenterPlace 414,050 0 414,050 432,150 18,100 4.37% Debt Service Payments - Roads 164,000 0 164,000 164,950 950 0.58% 2016 LTGO Bond Principal & Interest 399,350 0 399,350 401,250 1,900 0.48% Total expenditures 977,400 0 977,400 998,350 20,950 2.14% Revenues over (under) expenditures 0 0 0 Beginning fund balance 0 0 0 Ending fund balance 0 0 0 33 CITY OF SPOKANE VALLEY, WA 2019 Budget CAPITAL PROJECTS FUNDS #301 - REET 1 CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues 2018 As Adopted Amendment As Amended 2019 Proposed Budget 10/9/2018 Difference Between 2018 and 2019 800,000 700,000 1,500,000 1,000,000 (500,000) (33.33%) 7,500 0 7,500 22,000 14,500 193.33% 807,500 700,000 1,507,500 1,022,000 (485,500) (32.21%) Expenditures Transfers out - #204 82,000 0 82,000 82,475 475 0.58% Transfersout-#303 1,048,852 0 1,048,852 504,172 (544,680) (51.93%) Transfers out - #311 (pavement preservation) 685,329 0 685,329 734,300 48,971 7.15% Transfers out - #314 (Barker Grade Separation) 0 38,000 38,000 50,000 12,000 31.58% Total expenditures 1,816,181 38,000 1,854,181 1,370,947 (483,234) (26.06%) Revenues over (under) expenditures (1,008,681) (346,681) (348,947) Beginning fund balance 2,125,374 2,125,374 1,778,693 Ending fund balance 1,116,693 1,778,693 1,429,746 #302 - REET2 CAPITAL PROJECTS FUND Revenues REET 2 - Taxes 800,000 700,000 1,500,000 1,000,000 (500,000) (33.33%) Investment Interest 8,000 0 8,000 25,000 17,000 212.50% Total revenues 808,000 700,000 1,508,000 1,025,000 (483,000) (32.03%) Expenditures Transfers out - #204 82,000 0 82,000 82,475 475 0.58% Transfers out - #303 1,003,544 95,890 1,099,434 167,434 (932,000) (84.77%) Transfers out - #311 (pavement preservation) 685,329 0 685,329 734,300 48,971 7.15% Total expenditures 1,770,873 95,890 1,866,763 984,209 (882,554) (47.28%) Revenues over (under) expenditures Beginning fund balance Ending fund balance (962,873) 3,008,424 2,045,551 34 (358,763) 40,791 3,008,424 2,649,661 2,649,661 2,690,452 CITY OF SPOKANE VALLEY, WA 2019 Budget 2018 As Adopted Amendment As Amended CAPITAL PROJECTS FUNDS - continued 2019 Proposed Budget 10/9/2018 Difference Between 2018 and 2019 #303 - STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 8,919,182 (938,037) 7,981,145 4,408,681 (3,572,464) (44.76%) Developer 65,212 (32,180) 33,032 35,700 2,668 8.08% Transfers in - #301 1,048,852 0 1,048,852 504,172 (544,680) (51.93%) Transfers in - #302 1,003,544 95,890 1,099,434 167,434 (932,000) (84.77%) Transfers in - #312 - Euclid Ave - Flora to Barker 5,000 410,839 415,839 5,000 (410,839) (98.80%) Transfers in - #312 - 8th & Carnahan Intersection 0 425,000 425,000 45,000 (380,000) (89.41%) Transfers in - #312 - Indiana bus stops & crosswalk 110,000 (110,000) 0 0 0 0.00% Transfers in - #312 - Barker Corridor 0 148,488 148,488 267,000 118,512 (20.19%) Total revenues 11,151,790 0 11,151,790 5,432,987 (5,718,803) (51.28%) Expenditures 123 Mission Ave. - Flora to Barker 3,625,716 136,412 3,762,128 5,000 (3,757,128) (99.87%) 141 Sullivan & Euclid PCC 0 25,000 25,000 0 (25,000) (100.00%) 142 Broadway @ Argonne/Mullan PCC intersection 2,250,000 91,799 2,341,799 12,500 (2,329,299) (99.47%) 166 Pines Rd (SR27) & Grace Ave. Intersect Safety 402,710 92,290 495,000 5,000 (490,000) (98.99%) 201 ITS Infill Project Phase 1 378,172 58,828 437,000 5,000 (432,000) (98.86%) 205 Sprague/Barker Intersections Improvement 35,700 0 35,700 35,700 0 0.00% 221 McDonald Rd Diet (16th to Mission) 1,000 0 1,000 0 (1,000) (100.00%) 222 Citywide Reflective Signal Backplates 17,000 25,645 42,645 0 (42,645) (100.00%) 239 Bowdish Sidewalk 8th to 12th 5,000 0 5,000 0 (5,000) (100.00%) 247 8th & Carnahan Intersection Improvements 0 425,000 425,000 45,000 (380,000) (89.41%) 249 Sullivan/Wellesley Intersection 268,000 0 268,000 1,167,287 899,287 335.55% 250 9th Ave. Sidewalk 2,000 0 2,000 0 (2,000) (100.00%) 251 Euclid Ave. - Flora to Barker 5,000 414,359 419,359 5,000 (414,359) (98.81%) 258 32nd Ave Sidewalk - SR27 to Evergreen 407,870 0 407,870 5,000 (402,870) (98.77%) 259 N. Sullivan Corridor ITS Project 808,723 (723,723) 85,000 730,000 645,000 758.82% 263 Citywide Signal Backplates 24,526 100,193 124,719 0 (124,719) (100.00%) 264 8th Ave Sidewalk 458,958 0 458,958 0 (458,958) (100.00%) 265 Wellesley Sidewalk Project 647,665 (609,665) 38,000 382,000 344,000 905.26% 267 Mission Ave Sidewalk 60,250 0 60,250 420,000 359,750 597.10% 273 Barker/I-90 Interchange 0 500,000 500,000 500,000 0 0.00% 275 Barker Rd Widening - River to Euclid 0 88,000 88,000 132,000 44,000 50.00% 276 Barker Rd Widening - Euclid to Garland 0 54,000 54,000 81,000 27,000 50.00% 277 Barker Rd Widening - Garland to Trent 0 36,000 36,000 54,000 18,000 50.00% 278 Wilbur Rd Sidewalk - Boone to Broadway 0 20,000 20,000 354,500 334,500 1672.50% 279 Knox Ave Sidewalk - Hutchinson to Sargent 0 20,000 20,000 294,000 274,000 1370.00% 281 Highland Estates Connector 0 0 0 200,000 200,000 0.00% Barker Road Widening 106,500 (106,500) 0 0 0 0.00% Coleman Sidewalk 25,000 (25,000) 0 0 0 0.00% Argonne Reconstruction - Indiana to Montgom 512,000 (512,000) 0 0 0 0.00% Indiana bus stops & crosswalks 110,000 (110,000) 0 0 0 0.00% Contingency 1,000,000 (638) 999,362 1,000,000 638 0.06% Total expenditures 11,151,790 0 11,151,790 5,432,987 (5,718,803) (51.28%) Revenues over (under) expenditures 0 0 0 Beginning fund balance 66,692 66,692 66,692 Ending fund balance 66,692 66,692 66,692 Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades that were bid with the pavement preservation work. 35 CITY OF SPOKANE VALLEY, WA 2019 Budget CAPITAL PROJECTS FUNDS - continued #309 - PARK CAPITAL PROJECTS FUND Revenues Grant Proceeds Transfers in - #001 Transfers in - #103 Transfers in - #312 Investment Interest Total revenues 2018 As Adopted Amendment As Amended 2019 Proposed Budget 10/9/2018 Difference Between 2018 and 2019 $ 1,693,200 0 1,693,200 572,308 (1,120,892) (66.20%) 560,000 29,725 589,725 1,320,000 730,275 123.83% O 50,000 50,000 0 (50,000) (100.00%) 324,100 0 324,100 14,788 (309,312) (95.44%) O 0 0 0 0 0.00% 2,577,300 79,725 2,657,025 1,907,096 (749,929) (28.22%) Expenditures 237 Appleway Trail (Sullivan to Corbin) 1,853,300 233,000 2,086,300 5,000 (2,081,300) (99.76%) 268 Appleway Trail (Evergreen to Sullivan) 164,000 0 164,000 72,500 (91,500) (55.79%) 270 CenterPlace outdoor venue - Phase 1 200,000 0 200,000 0 (200,000) (100.00%) 271 Browns Park lighting and pathway 200,000 (176,800) 23,200 0 (23,200) (100.00%) 274 Park signs (Sullivan, Park Rd, Balfour) 24,000 0 24,000 0 (24,000) (100.00%) 280 Appleway Trail Amenities (Univ -Pines) 0 29,725 29,725 509,595 479,870 1614.37% 282 Browns Park volleyball courts 0 176,800 176,800 0 (176,800) (100.00%) Browns Park restroom 0 0 0 160,000 160,000 0.00% Browns Park improvements 0 0 0 1,000,000 1,000,000 0.00% Swing sets 0 0 0 25,000 25,000 0.00% Resurface Discovery Park 0 0 0 40,000 40,000 0.00% Electrical Upgrade Mirabeau Point Park 0 7,700 7,700 0 (7,700) (100.00%) Heart of the Valley Sculpture Placement 0 28,000 28,000 0 (28,000) (100.00%) Total expenditures 2,441,300 298,425 2,739,725 1,812,095 (927,630) (33.86%) Revenues over (under) expenditures Beginning fund balance Ending fund balance 136,000 126,202 262,202 #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest (82,700) 126,202 95,001 43,502 43,502 138,503 5,900 0 5,900 9,000 3,100 52.54% Total revenues 5,900 0 5,900 9,000 3,100 52.54% Expenditures Transfers out - #001 0 0 0 0 0 0.00% Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance O 0 0 0 0 0.00% 5,900 843,688 849,588 5,900 9,000 843,688 849,588 849,588 858,588 Note: The fund balance in #310 includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. #311 - PAVEMENT PRESERVATION Revenues Transfers in - #001 962,700 0 962,700 972,300 9,600 1.00% Transfers in - #101 67,342 0 67,342 0 (67,342) (100.00%) Transfers in - #106 0 1,000,000 1,000,000 1,500,000 500,000 50.00% Transfers in - #301 685,329 0 685,329 734,300 48,971 7.15% Transfers in - #302 685,329 0 685,329 734,300 48,971 7.15% Grant Proceeds 2,572,500 (1,000,000) 1,572,500 1,820,000 247,500 15.74% Total revenues 4,973,200 Expenditures Pavement preservation Pre -project GeoTech Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 4,973,200 5,760,900 787,700 15.84% 4,008,600 401,940 4,410,540 7,238,200 2,827,660 64.11% 50,000 0 50,000 50,000 0 0.00% 4,058,600 401,940 4,460,540 7,288,200 2,827,660 63.39% 914,600 3,362,503 4,277,103 36 512,660 3,362,503 (1,527,300) 3,875,163 3,875,163 2,347,863 CITY OF SPOKANE VALLEY, WA 2019 Budget CAPITAL PROJECTS FUNDS - continued #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 Transfers in - #313 Investment Interest Total revenues 2018 As Adopted Amendment As Amended 2019 Proposed Budget 10/9/2018 Difference Between 2018 and 2019 1,000,000 2,795,429 3,795,429 0 (3,795,429) (100.00%) 74,960 0 74,960 0 (74,960) (100.00%) 16,000 0 16,000 50,000 34,000 212.50% 1,090,960 2,795,429 3,886,389 50,000 (3,836,389) (98.71%) Expenditures City Hall Sculpture Siting 0 5,383 5,383 0 Transfers out - #101 0 0 0 907,544 Transfers out - #303 (Euclid Ave - Flora to Barker) 5,000 410,839 415,839 5,000 (410,839) (98.80%) Transfers out - #303 (8th & Carnahan Intersection) 0 425,000 425,000 45,000 (380,000) (89.41 %) Transfers out - #303 (Indiana bus stops & crosswall 110,000 (110,000) 0 0 0 0.00% Transfers out - #303 (Barker Road Corridor) 0 148,488 148,488 267,000 118,512 79.81% Transfers out - #309 (Appleway Trail - Sullivan -Cort 301,900 0 301,900 5,000 (296,900) (98.34%) Transfers out - #309 (Appleway Trail - Evergreen -Si 22,200 0 22,200 9,788 (12,412) (55.91%) Transfers out - #314 (Pines Rd Grade Separation) 0 4,809 4,809 0 (4,809) (100.00%) Total expenditures 439,100 884,519 1,323,619 1,239,332 (84,287) (6.37%) Revenues over (under) expenditures Beginning fund balance Ending fund balance 651,860 2,562,770 4,427,286 4,427,286 5,079,146 (1,189,332) 6,990,056 6,990,056 5,800,724 #313 - CITY HALL CONSTRUCTION FUND Revenues Investment Interest 0 0 0 0 0 0.00% Total revenues 0 0 0 0 0 0.00% Expenditures Transfers out - #312 74,960 0 74,960 0 (74,960) (100.00%) Total expenditures 74,960 0 74,960 0 (74,960) (100.00%) Revenues over (under) expenditures (74,960) (74,960) 0 Beginning fund balance 101,076 101,076 26,116 Ending fund balance 26,116 26,116 26,116 #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds 1,919,921 (1,149,921) 770,000 3,750,000 2,980,000 387.01% Transfers in - #301 0 38,000 38,000 50,000 12,000 31.58% Transfers in - #312 0 4,809 4,809 0 (4,809) (100.00%) Total revenues 1,919,921 (1,107,112) 812,809 3,800,000 2,987,191 367.51% Expenditures 143 Barker BNSF Grade Separation 1,919,921 (1,019,921) 900,000 3,800,000 2,900,000 322.22% 223 Pines Rd Underpass 1,000,000 (920,000) 80,000 900,000 820,000 1025.00% Total expenditures 2,919,921 (1,939,921) 980,000 4,700,000 3,720,000 379.59% Revenues over (under) expenditures (1,000,000) (167,191) (900,000) Beginning fund balance 1,068,803 1,068,803 901,612 Ending fund balance 68,803 901,612 1,612 37 CITY OF SPOKANE VALLEY, WA 2019 Budget ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest 2018 As Adopted Amendment As Amended 2019 Proposed Budget 10/9/2018 Difference Between 2018 and 2019 1,870,000 0 1,870,000 1,890,000 20,000 1.07% 7,500 0 7,500 20,000 12,500 166.67% Total Recurring Revenues 1,877,500 0 1,877,500 1,910,000 32,500 1.73% Expenditures Wages / Benefits / Payroll Taxes 557,157 0 557,157 494,273 (62,884) (11.29%) Supplies 14,800 0 14,800 10,700 (4,100) (27.70%) Services & Charges 1,140,982 228 1,141,210 1,182,109 40,899 3.58% Intergovernmental Payments 35,000 0 35,000 37,500 2,500 7.14% Vehicle rentals - #501 12,750 0 12,750 12,750 0 0.00% Transfers out - #001 13,400 0 13,400 0 (13,400) (100.00%) Total Recurring Expenditures 1,774,089 228 1,774,317 1,737,332 (36,985) (2.08%) Recurring Revenues Over (Under) Recurring Expenditures 103,411 (228) 103,183 172,668 NONRECURRING ACTIVITY Revenues Grant Proceeds 65,000 0 65,000 106,000 41,000 63.08% Total Nonrecurring Revenues 65,000 0 65,000 106,000 41,000 63.08% Expenditures Capital - various projects 450,000 0 450,000 450,000 0 0.00% Effectiveness study 15,000 0 15,000 10,000 (5,000) (33.33%) Watershed studies 60,000 0 60,000 100,000 40,000 66.67% Total Nonrecurring Expenditures 525,000 0 525,000 560,000 35,000 6.67% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (460,000) 0 (460,000) (454,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (356,589) (228) (356,817) (281,332) Beginning working capital 1,973,424 1,973,424 1,616,607 Ending working capital 1,616,835 1,616,607 1,335,275 Stormwater Fund Summary Total revenues 1,942,500 0 1,942,500 2,016,000 Total expenditures 2,299,089 228 2,299,317 2,297,332 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (356,589) (228) (356,817) (281,332) Beginning unrestricted fund balance 1,973,424 1,973,424 1,616,607 Ending unrestricted fund balance 1,616,835 1,616,607 1,335,275 #403 - AQUIFER PROTECTION AREA Revenues Spokane County 460,000 0 460,000 460,000 0 0.00% Grant Proceeds 0 445,955 445,955 317,200 (128,755) (28.87%) Investment Interest 0 0 0 10,000 10,000 0.00% Total revenues 460,000 445,955 905,955 787,200 (118,755) (13.11%) Expenditures Capital - various projects 400,000 248,780 648,780 832,600 183,820 28.33% Total expenditures 400,000 248,780 648,780 832,600 183,820 28.33% Revenues over (under) expenditures 60,000 257,175 (45,400) Beginning working capital 1,413,073 1,413,073 1,670,248 Ending working capital 1,473,073 1,670,248 1,624,848 38 CITY OF SPOKANE VALLEY, WA 2019 Budget INTERNAL SERVICE FUNDS #501 - ER&R FUND Revenues Vehicle rentals - #001 Vehicle rentals - #101 Vehicle rentals - #101 (plow replace.) Vehicle rentals - #402 Transfer in - #001 (CenterPlace kitchen reserve) Investment Interest Total revenues Expenditures Small tools & minor equipment Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital #502 - RISK MANAGEMENT FUND Revenues Transfers in - #001 2018 As Adopted Amendment As Amended 2019 Proposed Budget 10/9/2018 Difference Between 2018 and 2019 30,000 0 30,000 30,000 0 0.00% 21,250 0 21,250 21,250 0 0.00% 77,929 0 77,929 77,929 0 0.00% 12,750 0 12,750 12,750 0 0.00% 36,600 0 36,600 36,600 0 0.00% 4,000 0 4,000 9,500 5,500 137.50% 182,529 0 182,529 188,029 5,500 3.01% 20,000 0 20,000 20,000 0 0.00% 20,000 0 20,000 20,000 0 0.00% 162,529 1,096,283 1,258,812 162,529 168,029 1,096,283 1,258,812 1,258,812 1,426,841 370,000 0 370,000 390,000 20,000 5.41% Total revenues 370,000 0 370,000 390,000 20,000 5.41% Expenditures Auto & Property Insurance 370,000 0 370,000 390,000 20,000 5.41% Total expenditures 370,000 0 370,000 390,000 20,000 5.41% Revenues over (under) expenditures Beginning fund balance Ending fund balance TOTAL OF ALL FUNDS Total of Revenues for all Funds Total of Expenditures for all Funds Total grant revenues (included in total revenues) 0 244,261 244,261 0 0 244,261 244,261 244,261 244,261 75,762,925 77,365,593 5,353,997 81,116,922 4,604,010 81,969,603 76,657,428 78,269,865 15,169,803 (2,642,003) 12,527,800 10,974,189 Total Capital expenditures (included in total expenditures) 21,644,311 (785,393) 20,858,918 20,603,882 39 CITY OF SPOKANE VALLEY, WA 2019 Budget Revenues by Fund General Fund Property Tax Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice Gambling and Leasehold Excise Tax Franchise Fees/Business Registration State Shared Revenues Service Revenues Fines and Forfeitures Recreation Program Fees Miscellaneous, Investment Int., Transfers Total General Fund 12,054,400 22,917,000 1,081,900 1,944,000 387,000 1,224,000 1,909,800 1,882,300 1,078,500 628,800 429,622 $ 45,537,322 Other Funds 101 Street Fund $ 4,918,044 103 Paths & Trails Fund 9,200 104 Hotel/Motel Tax Tourism Facilities Fund 397,000 105 Hotel/Motel Tax Fund 602,000 106 Solid Waste Fund 1,726,300 107 PEG Fund 76,000 120 CenterPlace Operating Reserve Fund 0 121 Service Level Stabilization Reserve Fund 0 122 Winter Weather Reserve Fund 5,000 204 LTGO Bond Debt Service Fund 998,350 301 REET 1 Capital Projects Fund 1,022,000 302 REET 2 Capital Projects Fund 1,025,000 303 Street Capital Projects Fund 5,432,987 309 Parks Capital Projects Fund 1,907,096 310 Civic Facilities Capital Projects Fund 9,000 311 Pavement Preservation Fund 5,760,900 312 Capital Reserve Fund 50,000 313 City Hall Construction Fund 0 314 Railroad Grade Separation Projects Fund 3,800,000 402 Stormwater Management Fund 2,016,000 403 Aquifer Protection Area Fund 787,200 501 Equipment Rental & Replacement Fund 188,029 502 Risk Management Fund 390,000 Total Other Funds $ 31,120,106 Total All Funds $ 76,657,428 40 CITY OF SPOKANE VALLEY, WA 2019 General Fund Revenues $45,537,322 Recreation Program Fees 2% Fines & Forfeitures 2% Service Revenues 4% State Shared Revenues 4% Franchise Fees/Business Registrations 3% Gambling Tax 1% Public Safety Sales Tax 2% Miscellaneous 1% Property Tax 27% Criminal Justice Sales Tax 4% Sales Tax 50% Other Special Revenue Funds 4% Street Fund 6% CITY OF SPOKANE VALLEY, WA 2019 City Wide Revenues $ 76,657,428 Debt Service Fund _ 1% Capital Projects Funds 25% Stormwater Management Fund 3% General Fund 59% 42 APA Fund Internal Service Funds 1% Property Tax Property Tax Property Tax - Delinquent Sales Taxes Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice CITY OF SPOKANE VALLEY, WA 2019 Budget - General Fund Detail Revenues by Type 2015 Actual 11,095,009 185,138 2016 Actual 11,250,832 163,275 2017 Actual 11,433,071 179,986 2018 Budget 2019 Proposed Budget 11,796,100 12,054,400 0 0 11,280,147 11,414,107 11,613,056 11,796,100 12,054,400 18,209,568 848,665 1,523,588 20,581,821 19,887,049 910,798 1,642,804 21,089,134 983,025 1,765,040 22,440,652 23,837,199 20,881,900 967,800 1,738,000 22,917,000 1,081,900 1,944,000 23,587,700 25,942,900 Gambling and Leasehold Excise Tax Amusement Games 11,909 13,671 14,841 13,000 14,000 Card Games 336,960 288,199 279,611 288,000 280,000 Bingo & Raffles 950 839 1,060 1,000 1,000 Punch Boards & Pull Tabs 62,966 69,001 72,292 69,000 72,000 Leasehold Excise Tax 5,869 6,567 11,073 6,500 11,000 Leasehold Excise Tax (State) 770 3,514 9,175 3,500 9,000 419,424 381,790 388,052 381,000 387,000 Licenses & Permits General Business Licenses 109,076 111,906 124,006 110,000 124,000 Franchise Fees 1,111,616 1,145,319 1,152,203 1,100,000 1,100,000 1,220,692 1,257,225 1,276,209 1,210,000 1,224,000 State Shared Revenues Streamline Mitigation of Sales Tax 572,577 559,044 550,976 520,000 204,500 Payment in Lieu of Taxes - DNR 4,114 0 7,738 4,000 4,000 CJ - High Crime 0 0 190,802 0 0 MVET Criminal Justice - Population 24,869 25,940 26,834 29,400 31,600 CJ Contracted Services 157,282 159,936 165,647 155,000 165,000 CJ Special Programs 91,009 94,462 98,475 100,600 104,400 Marijuana Enforcement 37,912 54,213 34,147 33,200 0 Marijuana Excise Tax Deistribution 0 0 41,164 0 112,100 DUI - Cities 13,571 14,472 14,187 14,000 14,000 Liquor Board Excise Tax 303,724 442,294 458,560 466,800 492,400 Liquor Board Profits 806,570 804,057 794,980 786,600 781,800 2,011,629 2,154,417 2,383,510 2,109,600 1,909,800 Service Revenues Accessory Dwelling 0 0 588 0 200 Building & Planning Fees 148,962 134,686 175,123 126,400 138,800 Building Permits 770,288 1,534,332 1,327,855 878,000 1,000,000 Code Enforcement 12,417 2,185 8,198 5,000 5,000 Demolition Permits 3,840 3,232 4,143 4,000 3,800 Developer Contributions 0 23,587 0 0 0 Entertainment License 18,374 17,548 11,649 17,000 15,700 Grading Permits 4,748 6,271 11,610 4,000 5,600 Home Profession Fee 2,856 3,780 5,124 3,200 3,600 Mechanical Permits 89,975 102,639 129,766 88,000 99,000 Misc. Permits & Fees 7,229 3,925 5,967 6,600 5,600 Planning Fees 379,143 721,851 475,409 402,500 448,000 Plumbing Permits 41,784 77,523 62,542 53,000 57,600 Right of Way Permits 91,124 97,037 123,067 95,000 97,700 Street Vacation Permits 0 0 1,365 1,000 1,300 Temporary Use Permit Fees 314 471 471 400 400 1,571,053 43 2,729,068 2,342,878 1,684,100 1,882,300 Fines and Forfeitures Public Safety False Alarm Services Public Safety Grants Fines & Forfeits - Traffic Other Criminal- Non Traffic Fines CITY OF SPOKANE VALLEY, WA 2019 Budget - General Fund Detail Revenues by Type 2015 Actual 201,638 49,418 601,189 508,665 2016 Actual 150,058 25,628 477,743 606,463 2017 Actual 5,534 0 421,240 464,056 2018 Budget 151,000 50,000 483,600 635,300 2019 Proposed Budget 151,000 50,000 414,800 462,700 1,360,910 1,259,892 890,830 1,319,900 1,078,500 Recreation Program Charges Activity Fees (To use a recreational facility) 461,772 433,842 467,504 438,100 446,200 Program Fees (To participate in a program) 192,484 204,527 271,566 195,200 182,600 654,256 638,369 739,070 633,300 628,800 Miscellaneous AWC Health & Wellness 400 492 0 500 500 Copy Charges 708 262 595 500 500 Dept. of Commerce Tr. & Econ. Dev. 0 0 114,200 0 0 Insurance Recoveries 0 44,474 0 0 0 Interest on Gambling Tax 66 174 271 500 500 Investment Interest 73,378 136,810 309,826 136,000 300,000 Judgments and Settlements 0 25,000 44,490 0 0 Miscellaneous Revenue & Grants 5,326 87,065 39,061 2,000 2,000 Office of Public Def- Public Def Improvement 20,000 18,400 17,500 0 0 Police Precinct Maintenance 0 19,059 12,891 19,000 12,500 Police Precinct Rent 51,653 38,842 37,446 38,000 37,000 Sales Tax Interest 8,682 13,477 18,315 5,000 5,000 SCRAPS pass-through/nonrecurring 1,100 1,209 1,145 1,300 1,200 161,315 385,264 595,738 202,800 359,200 Transfers Transfers in - #101 (street admin) 39,700 39,700 39,700 39,700 0 Transfers in - #105 (h/m tax -CP advertising) 30,000 30,000 15,778 30,000 30,000 Transfers in - #106 (solid waste repayment) 40,425 40,425 40,425 40,425 40,422 Transfers in - #310 0 198,734 498,500 0 0 Transfers in - #402 (storm admin) 13,400 13,400 13,400 13,400 0 Transfers in - #501 0 0 77,000 0 0 123,525 322,259 684,803 123,525 70,422 Total General Fund Revenue 39,384,771 44 42,983,042 44,751,345 43,048,025 45,537,322 101 - Street Fund Utilities tax Motor Vehicle Fuel (Gas) Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Other Miscellaneous Revenues & Grants Nonrecurring Transfer in - #312 CITY OF SPOKANE VALLEY, WA 2019 Budget - Other Funds Detail Revenues by Type 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Proposed Budget 2,257,184 2,069,309 1,982,391 1,900,000 1,700,000 1,935,629 2,005,909 2,032,175 2,052,400 2,092,300 O 95,509 98,994 133,800 132,200 O 56,035 136,112 70,000 70,000 3,212 5,886 7,843 6,000 6,000 25,167 71,679 135,826 10,000 10,000 O 0 0 0 907,544 4,221,192 4,304,327 4,393,340 103 - Paths & Trails Fund Motor Vehicle Fuel (Gas) Tax 8,164 8,460 8,571 Investment interest 62 170 370 8,226 8,630 8,941 4,172,200 4,918,044 8,700 0 8,700 8,800 400 9,200 104 - Hotel/Motel Tax - Tourism Facilities Fund Hotel/Motel Tax 182,236 387,333 400,509 377,000 390,000 Transfers in - #105 0 0 250,000 250,000 0 Investment interest 111 1,552 6,854 1,500 7,000 105 - Hotel/Motel Tax Fund Hotel/Motel Tax Investment Interest 182,347 388,885 657,363 581,237 596,373 615,981 484 1,274 3,549 581,721 597,647 619,529 628,500 397,000 580,000 600,000 1,000 2,000 581,000 602,000 106 - Solid Waste Solid Waste Administrative fee 125,000 125,000 172,550 225,000 225,000 Solid Waste Road Wear fee 0 0 0 1,000,000 1,500,000 Grant Proceeds 0 17,677 59,389 0 0 Investment Interest 0 184 1,335 0 1,300 125,000 142,861 233,274 1,225,000 1,726,300 107 - PEG Fund Comcast PEG contribution 81,806 79,427 76,471 79,000 76,000 Investment Interest 0 784 1,676 0 0 Transfers in - #001 267,333 0 0 0 0 349,139 80,211 78,147 79,000 76,000 120 - CenterPlace Operating Reserve Fund Investment Interest 0 0 0 0 0 0 121 - Service Level Stabilization Reserve Fund Investment Interest 8,590 0 0 0 0 21,636 16,575 0 0 8,590 21,636 16,575 0 0 122 - Winter Weather Reserve Fund FEMA Grant Proceeds 0 38,804 3,170 0 0 Investment Interest 833 1,961 3,712 3,500 5,000 Transfer in - #001 0 15,043 258,000 490,000 0 833 55,808 264,882 493,500 5,000 123 - Civic Facilities Replacement Fund Investment Interest 1,323 696 0 0 0 1,323 696 0 0 0 204 - Debt Service - LTGO 03 Fund Facilities District Revenue 373,800 380,300 379,750 414,050 432,150 Transfers in - #001 0 198,734 397,350 399,350 401,250 Transfers in - #301 82,150 83,400 79,426 82,000 82,475 Transfers in - #302 82,150 83,400 79,425 82,000 82,475 538,100 745,834 935,951 977,400 998,350 45 301 - REET 1 Capital Projects Fund REET 1 - 1st Quarter Percent Investment Interest 302 - REET 2 Capital Projects Fund REET 2 - 2nd Quarter Percent Investment Interest CITY OF SPOKANE VALLEY, WA 2019 Budget - Other Funds Detail Revenues by Type 2015 Actual 1,065,789 1,653 1,067,442 1,065,789 2016 Actual 2017 Actual 1,176,911 1,503,787 7,609 21,599 1,184,520 1,525,386 1,176,911 1,503,787 1,662 8,189 25,594 1,067,451 1,185,100 1,529,381 2018 Budget 2019 Proposed Budget 1,500,000 1,000,000 7,500 22,000 1,507,500 1,022,000 1,500,000 1,000,000 8,000 25,000 1,508,000 1,025,000 303 - Street Capital Projects Fund Grant Proceeds 8,223,959 4,951,033 3,499,888 7,981,145 4,408,681 Developer Contributions 363,981 151,629 124,488 33,032 35,700 Transfers in - #101 123,955 0 0 0 0 Transfers in - #301 Capital Projects 567,113 579,636 294,558 1,048,852 504,172 Transfers in -#302 Special Capital Projects 331,099 164,151 81,613 1,099,434 167,434 Transfers in - #312 Sullivan Rd W Bridge 42,730 2,022,865 455,465 0 0 Transfers in - #312 Euclid Ave - Flora to Barker 0 26,326 1,464,381 415,839 5,000 Transfers in - #312 8th & Carnahan Improvements 0 11,687 218,299 425,000 45,000 Transfers in - #312 Barker Corridor 0 0 0 148,488 267,000 9,652,837 7,907,327 6,138,693 11,151,790 5,432,987 309 - Parks Capital Protects Fund Grant Proceeds 1,560 209,784 1,657,548 1,722,925 572,308 Contributions and Donations 0 0 0 0 0 Investment Interest 813 723 215 0 0 Transfers in - #001 115,575 230,300 160,000 560,000 1,320,000 Transfers in - #103 0 9,300 0 50,000 0 Transfers in - #105 68,000 58,388 0 0 0 Transfers in - #312 524,812 37,132 277,437 324,100 14,788 710,760 545,627 2,095,200 2,657,025 1,907,096 310 - Civic Facilities Capital Projects Fund Investment Interest 2,113 5,145 9,029 5,900 9,000 Transfers in - #001 Future C.H. bond pmt> $424.6k lease pmt 67,600 67,600 0 0 0 Future C.H. o&m costs 271,700 276,600 0 0 0 Transfers in - #312 58,324 0 0 0 0 399,737 349,345 9,029 5,900 9,000 311 - Pavement Preservation Fund Grants 835,224 1,654,698 89,209 1,572,500 1,820,000 Investment Interest 3,389 7,519 20,536 0 0 Transfers in - #001 920,000 943,800 953,200 962,700 972,300 Transfers in - #101 206,618 67,342 67,342 67,342 0 Transfers in - #106 0 0 0 1,000,000 1,500,000 Transfers in - #123 616,284 559,804 0 0 0 Transfers in - #301 251,049 365,286 660,479 685,329 734,300 Transfers in - #302 251,049 365,286 660,479 685,329 734,300 3,083,613 3,963,735 2,451,245 4,973,200 5,760,900 312 - Capital Reserve Fund Investment Interest 0 16,028 52,170 16,000 50,000 Transfers in - #001 1,783,512 1,828,723 3,003,929 3,795,429 0 Transfers in - #313 0 0 0 74,960 0 1,783,512 1,844,751 3,056,099 3,886,389 50,000 313 - City Hall Construction Fund Investment Interest 0 26,536 18,894 0 0 2016 LTGO Bond Issue Proceeds/Premium 0 7,946,088 0 0 0 Transfers in - #312 5,162,764 0 0 0 0 5,162,764 7,972,624 18,894 0 0 46 314 - Railroad Grade Separation Projects Fund Grant Proceeds Investment Interest Transfers in - #001 Transfers in - #301 Transfers in - #312 CITY OF SPOKANE VALLEY, WA 2019 Budget - Other Funds Detail Revenues by Type 2015 Actual 0 0 0 0 0 0 2016 Actual 2017 Actual 2018 Budget O 87,610 1,664,941 O 4,072 0 3,893 1,200,000 0 12,975 111,941 463,836 O 482,216 4,809 16,868 1,885,839 2019 Proposed Budget 3,750,000 0 0 50,000 0 2,133,586 3,800,000 402 - Stormwater Management Fund Stormwater Management Fee 1,861,368 1,898,210 1,895,033 1,870,000 1,890,000 Grant Proceeds - Nonrecurring 423,332 61,403 370,207 65,000 106,000 Investment Interest 2,455 7,690 20,564 7,500 20,000 Transfers in - #403 120,000 0 0 0 0 2,407,155 1,967,303 2,285,804 1,942,500 2,016,000 403 - Aquifer Protection Area Fund Spokane County 533,593 388,590 452,110 460,000 460,000 Grant Proceeds 1,036,603 0 58,722 445,955 317,200 Investment Interest 0 2,590 10,238 0 10,000 1,570,196 391,180 521,070 905,955 787,200 501 - Equipment Rental & Replacement Fund Interfund Vehicle Lease 35,544 106,000 146,429 141,929 141,929 Transfers in - #001 (CenterPlace kitchen reserve) 0 0 36,600 36,600 36,600 Investment Interest 1,449 4,395 9,651 4,000 9,500 36,993 110,395 192,680 182,529 188,029 502 - Risk Management Fund Transfers in - #001 Investment Interest Total of "Other Fund" Revenues General Fund Revenues Total Revenues 325,000 325,000 350,000 370,000 390,000 8 423 1,107 0 0 325,008 325,423 351,107 370,000 390,000 33,283,940 39,384,771 72,668,711 34,110,733 29,268,428 42,983,042 44,751,345 77,093,776 74,019,773 47 39,389,674 31,120,106 43,048,025 45,537,322 82,437,699 76,657,428 CITY OF SPOKANE VALLEY, WA 2019 Budget Expenditures by Fund and Department General Fund Council $ 545,903 City Manager 948,835 City Attorney 610,549 Public Safety 25,977,304 Operations & Administrative Deputy City Manager 267,044 Finance 1,402,497 Human Resources 297,421 City Hall Operations and Maintenance 290,543 Community & Public Works Engineering 1,816,141 Economic Development 1,043,772 Building and Planning 2,248,698 Parks & Recreation Administration 335,958 Maintenance 893,500 Recreation 253,622 Aquatics 491,153 Senior Center 101,215 CenterPlace 949,414 General Government 4,559,800 Total General Fund $ 43,033,369 Other Funds 101 Street Fund $ 4,918,044 103 Paths & Trails Fund 0 104 Hotel/Motel Tax - Tourism Facilities Fund 0 105 Hotel/Motel Tax Fund 655,000 106 Solid Waste 1,726,300 107 PEG Fund 71,100 120 CenterPlace Operating Reserve Fund 0 121 Service Level Stabilization Fund 0 122 Winter Weather Reserve Fund 500,000 204 LTGO Bond Debt Service Fund 998,350 301 REET 1 Capital Projects Fund 1,370,947 302 REET 2 Capital Projects Fund 984,209 303 Street Capital Projects Fund 5,432,987 309 Parks Capital Projects Fund 1,812,095 310 Civic Facilities Capital Projects Fund 0 311 Pavement Preservation 7,288,200 312 Capital Reserve Fund 1,239,332 313 City Hall Construction Fund 0 314 Railroad Grade Separation Projects 4,700,000 402 Stormwater Management Fund 2,297,332 403 Aquifer Protection Area 832,600 501 Equipment Rental & Replacement (ER&R) 20,000 502 Risk Management Fund 390,000 Total Other Funds $ 35,236,496 Total All Funds $ 78,269,865 48 Community & Public Works 12% CITY OF SPOKANE VALLEY, WA 2019 General Fund Expenditures $43,033,369 Public Safety 60% City Hall Operations 1% Operation & Administrative 4% Council & Executive 5% 49 General Government 11% Parks & Recreation 7% Tourism Promotion 1% Street Fund 6% CITY OF SPOKANE VALLEY, WA 2019 City Wide Expenditures $ 78,269,865 Capital Projects Funds 29% General Government 6% Parks & Recreation 4% Risk Management 1% Debt Service 1% �Stormwater & APA Funds 4% Other Activities Community & Public Works 7% Council / Executive/ Ops & Admin 5% Public Safety 33% 3% 50 City Council City Manager City Attorney Public Safety Wages, Benefits & Payroll Taxes CITY OF SPOKANE VALLEY, WA 2019 Budget General Fund Expenditures by Department and Type Supplies Services & Charges Intergovernmental Interfund $ 208,417 $ 4,950 $ 332,536 $ 0 $ 871,845 4,300 72,690 0 521,744 2,351 86,454 0 12,000 25,750 758,266 25,141,288 Capital Expenditures 0 $ 0 0 0 Total 0 $ 545,903 0 948,835 0 610,549 40,000 25,977,304 Operations & Administrative Deputy City Manager 220,619 2,000 44,425 0 0 0 267,044 Finance 1,367,927 6,450 28,120 0 0 0 1,402,497 Human Resources 265,058 1,130 31,233 0 0 0 297,421 City Hall Operations and Maintenance 89,488 30,500 170,555 0 0 0 290,543 Community & Public Works Engineering 1,602,572 27,100 186,469 0 0 0 1,816,141 Economic Development 658,977 3,000 356,795 25,000 0 0 1,043,772 Building and Planning 1,893,743 44,200 285,755 25,000 0 0 2,248,698 Parks & Recreation Administration 267,703 4,750 63,505 0 0 0 335,958 Maintenance 0 4,000 889,500 0 0 0 893,500 Recreation 160,667 8,650 84,305 0 0 0 253,622 Aquatics 0 2,000 489,153 0 0 0 491,153 Senior Center 94,715 1,600 4,900 0 0 0 101,215 CenterPlace 534,355 70,774 344,285 0 0 0 949,414 General Government 0 86,350 841,900 339,400 3,120,150 172,000 4,559,800 Total $ 8,769,830 $ 329,855 $ 5,070,846 $ 25,530,688 $ 3,120,150 $ 212,000 $ 43,033,369 51 City Council Wages, Payroll Taxes & Benefits Supplies Services & Charges Total CITY OF SPOKANE VALLEY, WA 2019 Budget General Fund Department Changes from 2018 to 2019 2018 Amended Budget 233,194 4,950 311,943 2019 Budget 208,417 4,950 332,536 550,087 545,903 Difference Between 2018 and 2019 Increase (Decrease) (24,777) 0 20,593 (10.63%) 0.00% 6.60% (4,184) (0.76%) City Manager Wages, Payroll Taxes & Benefits 877,105 871,845 (5,260) (0.60%) Supplies 4,300 9,100 4,800 111.63% Services & Charges 75,295 67,890 (7,405) (9.83%) Total 956,700 948,835 (7,865) (0.82%) City Attorney Wages, Payroll Taxes & Benefits 506,481 521,744 15,263 3.01% Supplies 1,951 2,351 400 20.50% Services & Charges 93,775 86,454 (7,321) (7.81%) Total 602,207 610,549 8,342 1.39% Public Safety Non -Departmental (Fines & Forfeits) 579,750 589,150 9,400 1.62% Wages/Payroll Taxes/Benefits 3,000 12,000 9,000 300.00% Supplies 25,500 25,750 250 0.98% Other Services and Charges 296,715 748,266 451,551 152.18% Intergovernmental Services 24,559,286 24,552,138 (7,148) (0.03%) Total 25,464,251 25,927,304 463,053 1.82% Deputy City Manager Wages, Payroll Taxes & Benefits 358,493 220,619 (137,874) (38.46%) Supplies 2,000 2,000 0 0.00% Services & Charges 90,398 44,425 (45,973) (50.86%) Total 450,891 267,044 (183,847) (40.77%) Finance/IT Wages, Payroll Taxes & Benefits 1,308,614 1,367,927 59,313 4.53% Supplies 6,450 6,450 0 0.00% Services & Charges 24,910 28,120 3,210 12.89% Total 1,339,974 1,402,497 62,523 4.67% Human Resources Wages, Payroll Taxes & Benefits 254,577 265,058 10,481 4.12% Supplies 580 1,130 550 94.83% Services & Charges 25,258 31,233 5,975 23.66% Total 280,415 297,421 17,006 6.06% City Hall Operations & Maintenance Wages, Payroll Taxes & Benefits 100,943 89,488 (11,455) (11.35%) Supplies 30,000 30,500 500 1.67% Services & Charges 175,328 170,555 (4,773) (2.72%) Total 306,271 290,543 (15,728) (5.14%) Community & Public Works - Engineering Wages, Payroll Taxes & Benefits 1,480,905 1,602,572 121,667 8.22% Supplies 27,750 27,100 (650) (2.34%) Services & Charges 120,638 186,469 65,831 54.57% Total 1,629,293 1,816,141 186,848 11.47% Community & Public Works - Economic Dev Wages, Payroll Taxes & Benefits 679,852 658,977 Supplies 2,500 3,000 Services & Charges 288,518 356,795 Total 970,870 1,018,772 52 (20,875) 500 68,277 (3.07%) 20.00% 23.66% 47,902 4.93% (Continued to next page) CITY OF SPOKANE VALLEY, WA 2019 Budget General Fund Department Changes from 2018 to 2019 (Continued from previous page) 2018 Amended Budget Community & Public Works - Building & Planning Wages, Payroll Taxes & Benefits 1,820,359 Supplies 44,200 Services & Charges 325,228 Intergovernmental Services 20,000 Total 2019 Budget 1,893,743 44,200 285,755 25,000 Difference Between 2018 and 2019 Increase (Decrease) 73,384 0 (39,473) 5,000 4.03% 0.00% (12.14%) 25.00% 2,209,787 2,248,698 38,911 1.76% Parks & Rec- Admin Wages, Payroll Taxes & Benefits 254,133 Supplies 7,600 Services & Charges 39,578 Total 267,703 4,750 63,505 13,570 5.34% (2,850) (37.50%) 23,927 60.46% 301,311 335,958 34,647 11.50% Parks & Rec- Maintenance Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 7,500 4,000 (3,500) (46.67%) Services & Charges 856,475 889,500 33,025 3.86% Total 863,975 893,500 29,525 3.42% Parks & Rec- Recreation Wages, Payroll Taxes & Benefits 189,274 160,667 (28,607) (15.11%) Supplies 7,750 8,650 900 11.61% Services & Charges 63,778 84,305 20,527 32.19% Total 260,802 253,622 (7,180) (2.75%) Parks & Rec- Aquatics Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 3,300 2,000 (1,300) (39.39%) Services & Charges 512,600 489,153 (23,447) (4.57%) Total 515,900 491,153 (24,747) (4.80%) Parks & Rec- Senior Center Wages, Payroll Taxes & Benefits 91,729 94,715 2,986 3.26% Supplies 1,600 1,600 0 0.00% Services & Charges 4,900 4,900 0 0.00% Total 98,229 101,215 2,986 3.04% Parks & Rec- CenterPlace Wages, Payroll Taxes & Benefits 503,499 534,355 30,856 6.13% Supplies 73,524 70,774 (2,750) (3.74%) Services & Charges 333,673 344,285 10,612 3.18% Total 910,696 949,414 38,718 4.25% General Government Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 104,450 86,350 (18,100) (17.33%) Services & Charges 754,660 841,900 87,240 11.56% Intergovernmental Services 332,500 339,400 6,900 2.08% Capital outlays 70,000 65,000 (5,000) (7.14%) Total 1,261,610 1,332,650 71,040 5.63% Transfers out - #204 399,350 401,250 1,900 0.48% Transfers out - #309 Transfers out - #311 Pavement Preservation Transfers out - #501 Transfers out - #502 Total recurring expenditures 160,000 160,000 0 0.00% 962,700 972,300 9,600 36,600 36,600 0 370,000 390,000 20,000 40,901,919 41,691,369 789,450 53 1.00% 0.00% 5.41% 1.93% (Continued to next page) CITY OF SPOKANE VALLEY, WA 2019 Budget General Fund Department Changes from 2018 to 2019 (Continued from previous page) Summary by Category Wages, Payroll Taxes & Benefits Supplies Services & Charges Transfers out - #204 Transfers out - #309 Transfers out - #311 Transfers out - #501 Transfers out - #502 Non -Departmental (fines & forfeits) Intergovernmental Svc (public safety) Intergovernmental Svc Capital outlay 2018 Amended Budget 8,662,158 355,905 4,393,670 399,350 160,000 962,700 36,600 370,000 579,750 24,559,286 352,500 70,000 2019 Budget 8,769,830 334,655 5,056,046 401,250 160,000 972,300 36,600 390,000 589,150 24,552,138 364,400 65,000 Difference Between 2018 and 2019 Increase (Decrease) 107,672 (21,250) 662,376 1,900 0 9,600 0 20,000 9,400 (7,148) 11,900 (5,000) 1.24% (5.97%) 15.08% 0.48% 0.00% 1.00% 0.00% 5.41% 1.62% (0.03%) 3.38% (7.14%) 40,901,919 41,691,369 789,450 1.93% 54 Fund: 001 Dept: 011 General Fund Legislative Branch Spokane Valley 2019 Budget This department accounts for the cost of providing effective elected representation of the citizenry in the governing body. The Council makes policy decisions for the City and is accountable to Spokane Valley citizens by making decisions regarding how resources are allocated, the appropriate levels of service, and establishing goals and policies for the organization. Accomplishments for 2018 • Continued to work with state and federal legislators towards obtaining financial assistance for the Barker Grade Separation Project and during 2018 reached the point of fully funding the project with the receipt of both a $6 million NHFP Grant and a $9 million TIGER grant. • Selected a specific design alternative for the Barker Grade Separation Project and contracted with a consultant to begin the final design. • Worked with Federal legislators and BNSF to determine the location and spacing of a second mainline track that impacts the Pines Grade Separation Project. • Continued discussions focused on developing a sustainable plan to finance the City's Pavement Preservation Program including Street O&M Fund #101 and Pavement Preservation Fund #311. • Adopted a 2019 Legislative Agenda. • Pursued state financial assistance to address transportation concerns on the Barker Corridor and received a FMSIB grant in the amount of 20% or $1,680,000 of the projected $8.4 million cost to complete the section stretching from the Spokane River to SR -290. • Accepted the final design for Appleway Trail Amenities between University and Pines. • Adopted a balanced 2019 Budget and for the tenth consecutive year did so without taking the 1% increase in property taxes that is allowed by State Law. Goals for 2019 • Work with state and federal legislators towards advancing the concepts outlined in the Bridging the Valley study including obtaining financial assistance for the Pines and Park Grade Separation Projects. • Continue to pursue a plan to sustain the City's Pavement Preservation Program, to include sustained financing in Street O&M Fund #101 and Pavement Preservation Fund #311. • Pursue state and federal financial assistance to address transportation concerns along the entire Barker Corridor. • Continue with, and expand where possible economic development efforts including the retention and expansion of existing businesses and recruitment of new businesses. • Continue to foster relationships with federal, state, county and local legislators. • Pursue financing for Browns Park, Balfour Park and Appleway Trail amenities, and continue acquisition of park land. • Update the Bike and Pedestrian Masterplan to include trail extensions from the Appleway Trail connections between the Appleway Trail, Balfour Park, Dishman Hills and the Centennial Trail to create a continuous loop for users. Personnel - FTE Equivalents Mayor Council Total FTEs Budget Summary 2015 Actual 1.0 6.0 7.0 2016 Actual 1.0 6.0 7.0 2017 Actual 1.0 6.0 7.0 2018 Budget 1.0 6.0 7.0 2019 Budget 1.0 6.0 7.0 Budget Detail Wages, Payroll Taxes & Benefits $ 206,705 $ 204,931 $ 219,902 $ 233,194 $ 208,417 Supplies 2,908 4,535 1,974 4,950 4,950 Services & Charges 157,665 166,826 186,243 311,943 332,536 Total Legislative Branch $ 367,278 $ 376,292 $ 408,119 $ 550,087 $ 545,903 55 Fund: 001 Dept: 013 General Fund Executive Branch Spokane Valley 2019 Budget 013 - City Manager Division This department is accountable to the City Council for the operational results of the organization, effective support of elected officials in achieving their goals, fulfillment of the statutory requirements of the City Manager, implementation of City Council policies, and provision of a communication linkage between citizens, the City Council, City departments, and other government agencies. Accomplishments for 2018 • Worked to support City Council's 2018 Goals as referenced in the Legislative Branch Budget. • Worked with all City departments to update the 2019 Business Plan that is a guide to the development of the 2019 Budget which is accomplished by linking community priorities, financial projections and City Council goals. • Prepared a 2019 Budget that maintains existing levels of service and provides modest program enhancements with an increase to General Fund recurring expenditures of just 1.90%. • Worked with Council to prepared a 2019 Council Legislative Agenda that was discussed by Council on three separate occasions. This was followed by a separate meeting with our 4th District Legislative Delegation where Councilmembers and Legislators discussed areas of common interest, including our legislative agenda. • Worked with State Legislators and Lobbyists on behalf of City interests. • Continued to work with state and federal legislators towards obtaining financial assistance for the Barker Grade Separation Project and during 2018 reached the point of fully funding the project with the receipt of both a $6 million NHFP Grant and a $9 million TIGER grant. • Worked with Council and Staff through a process that lead to the selection of a specific design alternative for the the Barker Grade Separation Project and lead to the development of a contract with a design consultant to begin the final design. • Worked with Council, Federal legislators and BNSF to determine the location and spacing of a second mainline track that impacts the Pines Grade Separation Project. • Continued discussions focused on developing a sustainable plan to finance the City's Pavement Preservation Program including Street O&M Fund #101 and Pavement Preservation Fund #311. • Worked with Council and Staff to pursue state financial assistance to address transportation concerns on the Barker Corridor which lead to a FMSIB grant in the amount of 20% or $1,680,000 of the projected $8.4 million cost to complete the section stretching from the Spokane River to SR -290. Goals for 2019 • Work to support City Council's 2019 Goals as referenced under the Legislative Branch Budget. • Present Council with a balanced 2020 Budget. • Work with Federal and State Legislators and Lobbyists on behalf of the interests of our City. • Prepare the 2020 Legislative Agenda for Council consideration. • Continue efforts to support economic development. Budget Summary Personnel - FTE Equivalents City Manager City Clerk Deputy City Clerk Ad ministrative Analyst Senior Administrative Analyst Administrative Assistant (CC) Executive Assistant (CM) Total FTEs 2015 Actual 1.0 1.0 1.0 0.0 0.0 1.0 1.0 5.0 2016 Actual 1.0 1.0 1.0 0.0 0.0 1.0 1.0 5.0 2017 Actual 1.0 1.0 1.0 0.0 0.0 1.0 1.0 5.0 2018 Budget 1.0 1.0 1.0 1.0 1.0 1.0 1.0 7.0 2019 Budget 1.0 1.0 1.0 1.0 1.0 0.5 1.0 6.5 Budget Detail Wages, Payroll Taxes & Benefits $ 604,629 $ 785,184 $ 580,529 $ 877,105 $ 871,845 Supplies 2,169 1,014 3,569 4,300 4,300 Services & Charges 58,210 30,803 26,059 74,840 72,690 Nonrecurring expenditures 3,160 242,561 0 0 0 Total City Manager Division $ 668,168 $ 1,059,562 $ 610,157 $ 956,245 $ 948,835 56 Fund: 001 Dept: 013 General Fund Executive Branch Spokane Valley 2019 Budget 015 - City Attorney Division Accomplishments for 2018 • Continued to advise Community and Public Works regarding Painted Hills. • Assist in acquiring parcels at 8th and Carnahan regarding offset intersection. • Provide training to Council and staff on records, open meetings, and contracts. • Assisted in negotiating, drafting, and executing amended solid waste collection services agreement to implement city fee for street preservation and maintenance purposes. • Assisted in drafting, adopting, and implementing multiple small cell franchises and required small cell regulations. • Assisted in drafting, adoption, and implementation of criminal chronic nuisance regulations. • Hired new half-time attorney for Code Enforcement; significant progress on case backlog. • Assisted in adoption of 2018 Comprehensive Plan amendments, including winning SEPA appeal challenge. • Assisted with securing funding for Barker/Trent Grade Separation project. • Assisted in drafting and accomplishing goals on the 2018 and 2019 Legislative Agendas. • Assisted in updating park regulations in the City Code. • Participated on management team for 2019-2021 labor agreement. • Assisted in negotiations for agreement with Arts Council. • Assisted on numerous economic development, land use, and public work issues. Goals for 2019 • Have a fully operational office that proactively assists in program development, advises all departments on legal issues in a timely manner and manages all potential and existing litigation. • Work with Community and Public Works and Finance in identifying and implementing economic development options. • Assist other departments in analyzing and mapping existing processes to determine compliance with laws and whether higher levels of customer service can be achieved. • Assist Council and staff in accomplishing items on the 2018 Legislative Agenda. Personnel - FTE Equivalents City Attorney Deputy City Attorney Attomey Administrative Assistant - Legal Total FTEs Interns Budget Summary 2015 Actual 1.0 1.0 0.0 1.0 3.0 2016 Actual 1.0 1.0 0.0 1.0 3.0 2017 Actual 1.0 1.0 0.0 1.0 3.0 2.0 2.0 2.0 2018 Budget 1.0 1.0 0.5 1.0 3.5 2019 Budget 1.0 1.0 0.5 1.0 3.5 2.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 374,113 $ 407,008 $ 411,988 $ 506,481 $ 521,744 Supplies 700 623 1,030 1,951 2,351 Services & Charges 83,954 80,362 66,130 93,775 86,454 Nonrecurring expenditures 0 0 0 4,809 0 Total City Attorney Division $ 458,767 $ 487,993 $ 479,148 $ 607,016 $ 610,549 57 Fund: 001 Dept: 016 General Fund Public Safety Spokane Valley 2019 Budget The Public Safety department budget provides funds for the protection of persons and property in the city. The City contracts with Spokane County for law enforcement, district court, prosecutor services, public defender services, probation services, jail and animal control services. See following page for detail information on each budgeted section. Recurring Expenditures: Judicial System - The Spokane County District Court is contracted to provide municipal court services. The contract provides for the services of judge and court commissioner with related support staff. Budgeted amount also includes jury management fees. Law Enforcement - The Spokane County Sheriffs Office is responsible for maintaining law and order and providing police services to the community under the direction of the Police Chief. The office provides for the preservation of life, protection of property, and reduction of crime. Jail System - Spokane County provides jail and probation services for persons sentenced by any City of Spokane Valley Municipal Court Judge for violating laws of the city or state. Animal Control - Spokane County will provide animal control services to include licensing, care and treatment of lost or stray animals, and response to potentially dangerous animal confrontations. Non -Departmental Fines and forfeitures to the State of Washington Grant expenditures $ 2,256,026 21,316,548 1,395,580 350,000 589,150 20,000 Total Recurring Expenditures 25,927,304 Nonrecurring Expenditures: Building repair and office furniture Total Recurring and Nonrecurring Expenditures 50,000 $ 25,977,304 58 Recurring: Judicial System: District Court Contract Public Defender Contract Prosecutor Contract Pretrial Services Contract City of Spokane Valley 2019 Budget 016 - Public Safety 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 656,129 $ 658,049 $ 712,168 $ 679,191 $ 855,539 710,289 703,665 697,986 785,359 816,167 479,782 535,121 464,250 558,234 463,968 131,041 120,722 107,807 139,892 120,352 Subtotal Judicial System 1,977,241 2,017,557 1,982,211 2,162,676 2,256,026 Law Enforcement System: Sheriff Contract 18,205,133 18,812,096 17,792,178 20,408,504 20,444,845 Emergency Management Contract 88,070 87,718 97,094 99,629 105,687 Wages, Payroll Taxes & Benefits 2,617 2,376 2,819 3,000 12,000 Operating Supplies 2,144 3,092 3,509 3,500 3,750 Repair& Maintenance. Supplies 2,007 994 1,202 2,000 2,000 Professional Services 1,334 0 0 0 0 Postage 0 3,316 0 0 0 Electricity/Gas 18,953 16,976 18,283 20,000 20,000 Water 1,275 1,366 1,621 1,500 1,750 Sewer 995 2,307 2,102 2,500 2,200 Waste Disposal 3,372 3,400 3,442 3,500 3,600 Law Enf. Bldg Maintenance Contract 76,076 61,682 74,108 68,500 70,000 Taxes and Assessments 715 715 715 715 716 Miscellaneous Services/Contingency 550 132 0 200,000 650,000 False Alarm Charges & Fees 48,419 43,792 3,135 0 0 Bank Fees 9,418 8,789 2,333 0 0 Subtotal Law Enforcement System 18,461,078 19,048,751 18,002,541 20,813,348 21,316,548 Jail System: Jail Contract 1,213,502 1,437,784 1,331,721 1,588,841 1,395,580 Subtotal Jail System 1,213,502 1,437,784 1,331,721 1,588,841 1,395,580 Other: Fines & Forfeitures State Remittance 587,446 561,476 464,056 579,750 589,150 Animal Control Contract 290,228 291,209 293,425 299,636 350,000 Non -Capital Equipment for JAG Grant 4,579 0 0 20,000 20,000 Settle & Adjust (753,653) (441,761) (1,087,807) 0 0 Travel/Mileage/Meals 74 0 0 0 0 Drive Hammered - Get Nailed Grant 8,743 0 0 0 0 Office Furniture & Equipment 36,823 67,187 0 0 0 Distracted Driving 331 0 0 0 0 Click it or Ticket 714 0 0 0 0 TZT seatbelt patrols 724 0 0 0 0 Subtotal Other 176,009 478,111 (330,326) 899,386 959,150 Subtotal Recurring 21,827,830 22,982,203 20,986,147 25,464,251 25,927,304 Nonrecurring: Building Repair and Maintenance 8,863 49,004 0 0 10,000 Building & Structures 224,244 6,343 0 0 0 Office Furniture & Equipment 0 0 0 0 40,000 Equipment Repair and Maintenance 0 1,586 0 0 0 LEC Labor Contract Settlement 0 0 323,445 0 0 Full Facility Generator 0 0 0 100,000 0 Capital outlay - CAD / RMS 294,575 177,126 131,018 0 0 Subtotal Nonrecurring 527,682 234,059 454,463 100,000 50,000 Total Public Safety $ 22,355,512 $ 23,216,262 $ 21,440,610 $ 25,564,251 $ 25,977,304 59 $25,000,000 - $20,000,000 - $15,000,000 - $10,000,000 - $5,000,000 - $- jrnTlmi =816,167 City of Spokane Valley 2019 Budgeted Contract Expenditures 1,395,58 350,000 District Court Public Defender Prosecutor Sheriff Contract Emergency Law Enf. Bldg Jail Contract Animal Control Management Maintenance Contract Contract Contract Contract Contract Contract 60 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2019 Budget The Operations & Administrative Services Department is composed of three divisions, the Deputy City Manager Division, the Finance Division, and the Human Resources Division. 013 - Deputy City Manager Division The Deputy City Manager (DCM) supervises the Community and Public Works Department, assists the City Manager in organizing and directing the other operations of the City, and assumes the duties of City Manager in his/her absence. Accomplishments for 2018 • Supported the 2018 Goals of the Legislative and Executive Branch. • Worked with the City Manager and Staff to develop the 2019 Business Plan. • Continued to improve staff communication and efficiency as part of the 2017 reorganization. • Completed the recruitment processes for ongoing large industrial projects. • Completed the designs for the Barker Grade Separation Projects. Goals for 2019 • Support the 2019 Goals of the Legislative and Executive Branch. • Continue work on acquiring funds and completing design for the Pines Road Grade Separation Project. • Complete the implementation of the Pavement Management Program. • Implement marketing strategies to attract and retain businesses and increase tourism. Budget Summary Personnel - FTE Equivalents Deputy City Manager Senior Administrative Analyst Public Information Officer Administrative Analyst Office Assistant I Office Assistant 11 Total FTEs 2015 Actual 1.0 1.0 1.0 1.0 1.0 1.0 6.0 2016 Actual 1.0 1.0 1.0 1.0 1.0 1.0 6.0 2017 Actual 1.0 1.0 1.0 1.0 1.0 1.0 6.0 2018 Budget 1.0 0.0 0.0 0.0 1.0 1.0 3.0 2019 Budget 1.0 0.0 0.0 0.0 0.0 0.0 1.0 Intern 1.0 1.0 1.0 0.0 0.0 Budget Detail Wages, Payroll Taxes & Benefits $ 612,576 $ 518,914 $ 637,606 $ 358,493 $ 220,619 Supplies 1,089 1,137 1,277 2,000 2,000 Services&Charges 59,134 89,147 52,555 90,398 44,425 Nonrecurring Software Purchase (Q -Alert) 0 0 0 11,700 0 Total Deputy City Manager Division $ 672,799 $ 609,198 $ 691,438 $ 462,591 $ 267,044 61 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2019 Budget 014 - Finance Division The Finance Division provides financial management services for all City departments. Programs include accounting and financial reporting, payroll, accounts payable, purchasing, budgeting and financial planning, treasury, information technology and investments. The division is also responsible for generating and analyzing financial data related to the City's operations. The department prepares Finance Activity Reports for review by the City Manager and City Council as well as the Comprehensive Annual Financial Report (CAFR) that is subject to an annual audit by the Washington State Auditor's Office. Accomplishments for 2018 • Implemented audit recommendations. • Completed the 2017 CAFR by May 30, 2018, and received a "clean audit opinion". • Maintained consistent levels of service in payroll, accounts payable, budget development, periodic financial report preparation, and information technology services. • Continued with the ongoing process of refining the replacement program for IT resources. Goals for 2019 • Maintain a consistent level of service in payroll, accounts payable, budget development, periodic and annual financial report preparation and information technology services. • Work with Finance staff to cross -train position responsibilities and knowledge base where possible. The Finance department will implement further cross training procedures among department personnel to provide adequate coverage if or when unforeseeable circumstances arise. • Provide adequate training opportunities to allow staff members to remain current with changes in pronouncements by the Governmental Accounting Standards Board (GASB), changes in the Eden financial management system, and changes in the electronic technology that allows all City employees to be more efficient and effective. • Continue with the ongoing process of refining the replacement program for IT hardware resources including server hardware, network hardware, printers, and network -based appliances (firewalls, email backup, network switches, intrusion prevention hardware, etc.), desktop computers, and the phone system. This will continue to be the foundation for future budget developments and in large part dictate operational workload through the course of the next year. Personnel - FTE Equivalents Finance Director Accounting Manager Accountant/Budget Analyst Accounting Technician IT Specialist GIS/Database Administrator Help Desk Technician Total FTEs Budget Summary 2015 Actual 1.00 1.00 3.75 2.00 2.00 1.00 1.00 11.75 2016 Actual 1.00 1.00 3.75 2.00 2.00 1.00 1.00 11.75 2017 Actual 1.00 1.00 3.75 2.00 3.00 1.00 0.00 11.75 2018 Budget 1.00 1.00 3.75 2.00 3.00 1.00 0.00 11.75 2019 Budget 1.00 1.00 3.75 2.00 3.00 1.00 0.00 11.75 Budget Detail Wages, Payroll Taxes & Benefits $ 1,028,666 $ 1,149,070 $ 1,209,761 $ 1,308,614 $ 1,367,927 Supplies 2,826 5,147 3,507 6,450 6,450 Services&Charges 30,817 19,181 20,764 24,910 28,120 Total Finance Division $ 1,062,309 $ 1,173,398 $ 1,234,032 $ 1,339,974 $ 1,402,497 62 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2019 Budget 016 - Human Resources Division Human Resources (HR) is administered through the City Manager. The HR operation provides services in compensation, benefits, training and organizational development, staffing, employee relations, and communications. The Human Resources Office also provides Risk Management services as well as Website and Mobile App design and maintenance Accomplishments for 2018 • Negotiate the successor bargaining agreement with the Labor Union representing City employees. • Respond to internal as well as external forces to recruit and maintain a high performing workforce. • Continue to support employee wellness through attainment of the AWC WeIlCity Award. • Support City departments in changes due to City Hall relocation. • Provide Employee Ethics training to City Staff. Goals for 2019 • Implement changes to personnel systems in response to collective bargaining. • Review employee policies for necessary changes. • Continue to review City practices for possible improvements and/or savings. • Continue to support employee wellness through attainment of the AWC WellCity Award. • Provide City-wide Harassment training to staff. Budget Summary Personnel - FTE Equivalents Human Resource Manager Human Resource Technician Total FTEs 2015 Actual 1.0 1.0 2.0 2016 Actual 1.0 1.0 2.0 2017 Actual 1.0 1.0 2.0 2018 Budget 1.0 1.0 2.0 2019 Budget 1.0 1.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 216,518 $ 226,290 $ 235,127 $ 254,577 $ 265,058 Supplies 434 234 1,469 580 1,130 Services & Charges 18,648 15,710 15,947 25,258 31,233 Total Human Resources Division $ 235,600 $ 242,234 $ 252,543 $ 280,415 $ 297,421 63 Fund: 001 Dept: 032 General Fund Public Works Spokane Valley 2019 Budget The Public Works Department was consolidated into the new Community and Public Works Department during the City's reorganization effective April 1, 2017. Historical information will be included here for comparison purposes until the prior years' activity drops off of the below Budget Summary. Budget Summary Personnel - FTE Equivalents Public Works Director Administrative Assistant Capital Improvements Program Manager Engineer Engineering Technician I Engineering Technician 11 Maint/Const Inspector Planning Grants Engineer Senior Engineer Senior Engineer - Proj Mgmt Total FTEs 2015 Actual 1.0 2.0 0.0 1.0 2.0 1.0 0.5 0.375 1.0 2.0 10.875 2016 Actual 1.0 2.0 1.0 1.0 2.0 1.0 0.5 0.375 0.0 2.0 10.875 2017 Actual 1.0 2.0 1.0 1.0 2.0 1.0 0.5 0.375 0.0 2.0 10.875 2018 Budget 0 0 0 0 0 0 0 0 0 0 0 2019 Budget 0 0 0 0 0 0 0 0 0 0 0 Budget Detail Wages, Payroll Taxes & Benefits $ 684,666 $ 660,386 $ 658,439 $ 0 $ 0 Supplies 11,149 9,209 12,469 0 0 Services & Charges 42,913 102,733 88,179 0 0 Total Public Works $ 738,728 $ 772,328 $ 759,087 $ 0 $ 0 64 Fund: 001 Dept: 033 General Fund City Hall Operations and Maintenance Spokane Valley 2019 Budget The Community and Public Works Division provides management and oversight of the City Hall Operations and Maintenance Department. This department is responsible for the overall operations and maintenance of the new City Hall facility, the construction of which broke ground in June of 2016 and was completed in the Fall of 2017. The building is located on a 3.38 acre site at the southeast corner of Sprague Avenue and Dartmouth Road. The City Hall Operations and Maintenance Department will be responsible for, among other things, the grounds maintenance, janitorial services, and maintenance of the HVAC and other building systems. This department will also be responsible for the operations and maintenance of other City facilities, such as the Valley Precinct and the Street Maintenance Shop, as time allows. Budget Summary Personnel - FTE Equivalents Maintenance Worker - Facilities Total FTEs 2015 Actual 0.0 0.0 2016 Actual 0.0 0.0 2017 Actual 1.0 1.0 2018 Budget 1.0 1.0 2019 Budget 1.0 1.0 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 0 $ 100,943 $ 89,488 Supplies 0 0 3,289 30,000 30,500 Services & Charges 0 0 55,159 175,328 170,555 Nonrecurring expenditures 0 0 36,509 0 0 Total Administrative Division $ 0 $ 0 $ 94,957 $ 306,271 $ 290,543 65 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2019 Budget The Community and Public Works Department is a new department as a result of the City's reorganization effective April 1, 2017. This Department is a consolidation of the previous Public Works and Community and Economic Development Departments. It is comprised of three divisions: the Engineering Division, the Economic Development Division, and the Building and Planning Division. 041 -Engineering Division The Engineering Division combines Development Engineering from the previous Community & Economic Development Department with the engineering service provided by the previous Public Works Department. The Engineering Division includes the following functions: Capital Improvement Program (CIP) plans, designs, and constructs new facilities and maintains, preserves, and reconstructs existing facilities owned by the City of Spokane Valley. Development Engineering (DE) ensures that land actions and commercial building permits comply with the adopted codes for private infrastructure development through plan review and construction inspection. Traffic Management and Operations provides traffic engineering for safe and efficient multi -faceted transportation systems throughout the City (included in the Street Fund #101). Utilities oversees the City's surface and Stormwater Utility, manages the City's contracts for solid waste collection and disposal, and coordinates other utility issues on behalf of the City as assigned (included in the Stormwater Management Fund #402). Street Maintenance provides responsive maintenance and repairs for 461 center line miles of City streets. The City of Spokane Valley operates ten City -owned snow plows which are responsible for the clearing of the priority 1 and 2 roads along with selected hillsides (included in the Street Fund #101). Accomplishments for 2018 • Implemented approved capital projects. • Administered and manage state and federal funds received for capital projects. • Assisted with the preparation of grant applications for capital projects. • Continued work on the planning and alternatives evaluations for the Pines Road Grade Separation Project. • Received full funding for the Barker Road Grade Separation Project. • Selected preferred alternative and began design for the Barker Road Grade Separation Project. • Continued work on permit process and customer service improvement. • Continued to coordinate regional transportation issues with SRTC, adjoining municipalities, and WSDOT. • Implemented enhanced workflow procedures for following state and federal funding guidelines. Goals for 2019 • Implement approved capital projects. • Continue preliminary engineering, environmental review, and right-of-way acquisition for the Barker Road Grade Separation Project. • Continue work on acquiring funds and completing design for the Pines Road Grade Separation Project. • Administer and manage state and federal funds received for capital projects. • Assist in the preparation of grant applications for capital projects. • Continue to coordinate regional transportation issues with SRTC, WSDOT, and other agencies. • Maintain engineering and/or plan review times of less than two weeks. (continued on next page) 66 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2019 Budget (continued from prior page) Personnel - FTE Equivalents City Engineer Engineering Manager Administrative Assistant Assistant Engineer Engineer Engineering Tech I Engineering Tech 11 Planning Grants Engineer Main/Construction Inspector Senior Dev Engineer Senior Engineer-Proj Mgmt. Water Resource Sr. Engineer Total FTEs Budget Summary 2015 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2016 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2017 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2018 Budget 1.0 1.0 2.0 0.0 1.0 1.0 0.5 0.0 2.0 1.0 1.5 1.0 12.0 2019 Budget 1.0 1.0 2.0 0.45 0.5 1.5 0.75 0.375 2.0 1.0 1.7 1.0 13.275 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 0 $ 1,480,905 $ 1,602,572 Supplies 0 0 0 27,750 27,100 Services & Charges 0 0 0 120,638 186,469 Total Engineering Division $ 0 $ 0 $ 0 $ 1,629,293 $ 1,816,141 * 50% of these positions are budgeted to the Engineering Division in the General Fund with the balance budgeted as a part of Capital Projects Funds. Planning Grants Engineer is budgeted 37.5% here in the General Fund, 37.5% in the Street Fund #101, and 25% in the Stormwater Fund #402 67 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2019 Budget 042 - Economic Development Division The Economic Development Division oversees the Comprehensive Plan, the Six -Year Transportation Improvement Plan (TIP), Community Development Block Grants and Public Relations. The Division works to build relationships with businesses, the community, and economic development partners to pursue economic development strategies ensuring long-term fiscal strength of the City. Accomplishments for 2018 • Implemented the retail recruitment strategy. • Developed a comprehensive prioritized Pavement Management Program. • Pursued infrastructure improvements to foster economic development. • Built and implemented strategies to promote business growth. • Continued to implement the strategic marketing plan. • Strengthened relationships with our economic development partners. • Found grants to support economic development initiatives. • Identified additional CDBG program opportunities. • Developed tools and programs to support small business retention and expansion. • Participated in regional economic, transportation, and planning committees. • Developed a long range capital improvement program that integrates transportation, water, stormwater, and other facility plans. • Found opportunities to implement the tourism strategy. • Partnered with and promoted events such as Valleyfest, the Bike Swap, Crave NW, and Cycle Celebration. • Found partnership opportunities with schools and workforce development agencies. • Continued to use strategic initiatives to recruit, expand, and retain businesses. Goals for 2019 • Implement the retail recruitment strategy. • Continue to evaluate and implement strategies in the Comprehensive Plan. • Pursue infrastructure improvements to foster economic development. • Develop and implement strategies to promote business growth, attraction, and retention. • Implement marketing strategies to attract and retain businesses and increase tourism. • Collaborate with economic development partners and related service providers. • Seek grants to support economic development initiatives. • Use CDBG funds to support economic vitality in low and moderate income areas. • Continue existing efforts and implement new methods and technologies to expand communications. • Participate in regional economic, transportation, and planning committees. • Develop and coordinate the transportation improvement program. • Assist in the evaluation of transportation and traffic impacts relating to development. • Seek opportunities to implement the tourism strategy. • Partner and promote events such as Valleyfest, Oktoberfest, Crave NW, and Cycle Celebration. • Seek partnership opportunities with schools and workforce development agencies. • Evaluate multimodal planning efforts focusing on pedestrian, bicycle and transit facilities. Budget Summary Personnel - FTE Equivalents Economic Development Manager Economic Development Specialist Planning Grants Engineer Public Information Officer Senior Transportation Planner Office Assistant I Total FTEs 2015 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2016 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2017 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2018 Budget 1.0 2.0 0.375 1.0 1.0 1.0 6.375 2018 Budget 1.0 2.0 0.0 1.0 1.0 1.0 6.0 Intern 0.0 0.0 0.0 1.0 1.0 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 0 $ 679,852 $ 658,977 Supplies 0 0 0 2,500 3,000 Services & Charges 0 0 0 288,518 356,795 Nonrecurring - Retail Recruiter 0 0 0 50,000 25,000 Total Engineering Division $ 0 $ 0 $ 0 $ 1,020,870 $ 1,043,772 68 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2019 Budget 043 - Building and Planning Division The Building and Planning Division is responsible for implementing and enforcing the State Building Code as required by state law. The purpose of the International Codes, as adopted by the State of Washington and City of Spokane Valley, is to promote the health, safety, and welfare of the occupants or users of the building and structures and the general public by requiring minimum performance standard for structural strength, exit systems, stability sanitation, light, ventilation, energy conservation, and fire safety to ensure the City's comply with various codes. The Planning program's current primary responsibilities include processing revisions to the City's Municipal Code, reviewing land use applications to ensure compliance with adopted development regulations, with the State Environmental Policy Act (SEPA)(RCW 43.21C), and with the state subdivision law (RWC 58.17). Accomplishments for 2018 • Worked on permit processes and customer service improvement plan to enhance customer experience at the Permit Center. • Coordinate on central reporting function in SMARTGov System. • Expanded on-line permit system. • Incorporate data from SVFD records to facilitate re -use of existing vacant buildings and tenant spaces. • Increased efforts to establish and maintain relationships with regional jurisdictions and outside review agencies. • Provided cross training of staff to facilitate coverage during times of lean staffing. • Coordinated with regional partners on the Hazard Mitigation Plan. • Assisted in the finalization of Legislative Municipal Code updates. • Processed 2018 Comprehensive Plan amendments. Goals for 2019 • Implement electronic submittals and plan review. • Continue to expand online permitting • Begin process for scanning commercial address files • Implement Code Enforcement educational awareness program to inform the public. • Continue to provide cross training of staff to facilitate coverage during times of lean staffing. • Maintain relationships with regional jurisdictions and outside review agencies. • Process 2019 Comprehensive Plan amendments. Budget Summary Personnel - FTE Equivalents Administrative Assistant Assistant Building Official Building Inspector II Building Official Code Enforcement Officer Development Service Coordinator Engineering Tech Office Assistant I Office Assistant II Permit Facilitator Permit Specialist/Facilitator Planner Plans Examiner Senior Planner Senior Plans Examiner Total FTEs 2015 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2016 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2017 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2018 Budget 1.0 1.0 3.0 1.0 1.0 1.0 1.0 2.0 0.0 2.0 0.0 3.0 1.0 1.0 1.0 19.0 2019 Budget 1.0 1.0 3.0 1.0 1.0 1.0 1.0 3.0 1.0 1.0 1.0 3.0 1.0 1.0 0.0 20.0 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 0 $ 1,820,359 $ 1,893,743 Supplies 0 0 0 44,200 44,200 Services & Charges 0 0 0 325,228 285,755 Intergovernmental Payments 0 0 0 20,000 25,000 Total Building Division $ 0 $ 0 $ 0 $ 2,209,787 $ 2,248,698 69 Fund: 001 Dept: 058 General Fund Community & Economic Development Spokane Valley 2019 Budget The Community and Economic Development Department was consolidated into the new Community and Public Works Department during the City's reorganization effective April 1, 2017. Historical information will be included here for comparison purposes until the prior years' activity drops off of the below Budget Summary. 050 - Administration Division Budget Summary Personnel - FTE Equivalents Community Development Director Administrative Assistant Total FTEs 2015 Actual 1.0 1.0 2.0 2016 Actual 1.0 1.0 2.0 2017 Actual 1.0 1.0 2.0 2018 Budget 0 0 0 2019 Budget 0 0 0 Budget Detail Wages, Payroll Taxes & Benefits $ 237,232 $ 247,129 $ 77,974 $ 0 $ 0 Supplies 2,553 3,207 2,463 0 0 Services & Charges 10,785 11,381 9,484 0 0 Nonrecurring expeditures 206,704 335,204 0 0 0 Total Administrative Division $ 457,274 $ 596,921 $ 89,921 $ 0 $ 0 Personnel - FTE Equivalents Engineer Senior Planner - CD E.D. Project Specialist Total FTEs 051 - Economic Development Division Budget Summary 2015 Actual 0.5 1.0 1.0 2.5 2016 Actual 0.65 1.0 1.0 2.65 2017 Actual 0.65 1.0 1.0 2.65 2018 Budget 0 0 0 0 2019 Budget 0 0 0 0 Budget Detail Wages, Payroll Taxes & Benefits $ 234,966 $ 291,881 $ 439,185 $ 0 $ 0 Supplies 6 965 1,517 0 0 Services & Charges 3,930 191,615 231,253 0 0 Nonrecurring expenditures 0 0 144,200 0 0 Total Economic Development Division $ 238,902 $ 484,461 $ 816,155 $ 0 $ 0 70 Fund: 001 Dept: 058 General Fund Community & Economic Development Spokane Valley 2019 Budget Personnel - FTE Equivalents Development Services Manager Engineer Assistant Engineer Senior Planner Planner Maint/Construction Inspector Code Enforcement Officer ROW Inspector Office Assistant I Senior Engineer Engineering Technician Total FTEs 055/056 - Development Services Division Budget Summary 2015 Actual 1.0 2.0 1.0 1.0 2.0 1.0 1.0 1.0 1.0 0.0 0.0 11.0 2016 Actual 1.0 2.0 1.0 1.0 2.0 1.0 1.0 1.0 1.0 0.0 0.0 11.0 2017 Actual 1.0 2.0 1.0 1.0 2.0 1.0 0.0 1.0 1.0 0.0 0.0 10.0 2018 Budget 0 0 0 0 0 0 0 0 0 0 0 0 2019 Budget 0 0 0 0 0 0 0 0 0 0 0 0 Budget Detail Wages, Payroll Taxes & Benefits $ 1,115,465 $ 1,158,836 $ 843,860 $ 0 $ 0 Supplies 10,058 10,657 10,374 0 0 Services&Charges 246,964 251,364 227,112 0 0 Intergovernmental Payments 0 21,662 39,546 0 0 Total Development Services Division $ 1,372,487 $ 1,442,519 $ 1,120,892 $ 0 $ 0 Personnel - FTE Equivalents Building Official Building Inspector II Planner Development Service Coordinator Engineering Tech Office Assistant I Permit Facilitator Plans Examiner Senior Plans Examiner Code Enforcement Officer Assistant Planner Total FTEs 057 - Building Division Budget Summary 2015 Actual 1.0 3.0 2.0 1.0 1.0 2.0 2.0 1.0 1.0 0.0 0.0 14.0 2016 Actual 1.0 3.0 2.0 1.0 1.0 2.0 2.0 1.0 1.0 0.0 0.0 14.0 2017 Actual 1.0 3.0 1.0 1.0 1.0 2.0 2.0 1.0 1.0 1.0 0.0 14.0 2018 Budget 0 0 0 0 0 0 0 0 0 0 0 0 2019 Budget 0 0 0 0 0 0 0 0 0 0 0 0 Budget Detail Wages, Payroll Taxes & Benefits $ 1,823,159 $ 1,900,828 $ 1,096,598 $ 0 $ 0 Supplies 13,479 25,894 10,413 0 0 Services & Charges 253,964 287,341 75,917 0 0 Total Building Division $ 2,090,602 $ 2,214,063 $ 1,182,928 $ 0 $ 0 71 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2019 Budget The Parks and Recreation Department is composed of six divisions including Administration, Maintenance, Recreation, Aquatics, Senior Center, and CenterPlace. The overall goal of the department is to provide quality recreation programs and acquisition, renovation, development, operation and maintenance of parks and maintenance of parks and recreation facilities. 000 - Parks Administration Division The Administration Division provides direction and leadership for the Parks and Recreation Department in implementing the goals and objectives of the City Council and facilitates the general upkeep of parks and public areas of the City. Accomplishments for 2018 • Completed the design phase of the Appleway Trail University to Pines Park Amenities. • Completed construction the Sullivan to Corbin section of the Appleway Trail. • Completed the design and construction of new donated sculpture from Valley Arts Council. • Pursued land acquisitions for priority facilities such as disc golf, skateboard park, etc. • Installed new park signs at Sullivan, Park Road, Castle and Balfour Parks. • Completed the updating of park regulations/rules. Goals for 2019 • Construct new restroom at Browns Park. • Complete the Appleway Trail University to Pines Amenities project. • Add a swing set to Edgecliff Park. • Repair/replace poured in place surfacing at Discovery Playground. • Complete one land acquisition. • Begin the design of the Evergreen to Sullivan section of the Appleway Trail. • Continue to implement the Browns Park Master Plan. Personnel - FTE Equivalents Parks & Recreation Director Administrative Assistant Total FTEs Budget Summary 2015 Actual 1.0 1.0 2.0 2016 Actual 1.0 1.0 2.0 2017 Actual 1.0 1.0 2.0 2018 Budget 1.0 1.0 2.0 2019 Budget 1.0 1.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 230,394 $ 232,889 $ 242,763 $ 254,133 $ 267,703 Supplies 2,688 3,258 2,468 7,600 4,750 Services & Charges 28,433 22,803 42,953 39,578 63,505 Nonrecurring expenditures 78,659 83,951 364,346 0 0 Total Parks Administration Division $ 340,174 $ 342,901 $ 652,530 $ 301,311 $ 335,958 72 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2019 Budget 300 - Maintenance Division The Parks Maintenance Division is responsible for the contracted maintenance and upkeep of our parks and public areas including the Centennial Trail. Budget Detail Supplies Services & Charges Total Maintenance Division Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 3,444 $ 13,809 $ 1,625 $ 7,500 $ 4,000 830,640 876,115 845,108 856,475 889,500 $ 834,084 $ 889,924 $ 846,733 $ 863,975 $ 893,500 301 - Recreation Division The Recreation Division coordinates and facilitates the delivery of recreation programs and service throughout the City and the City's Park system. Accomplishments for 2018 • Researched new recreation programs that serve the needs of the Community. • Continued to provide quality recreation programs for the Spokane Valley Community. • Partnered with Library District to offer weekly library resources as the Summer Park Program. • Offered affordable community events for families, teens, and the Community. Goals for 2019 • Provide a new summer camp for teens entering 6th -9th grades. • Provide a new walking program for community members. • Continue to provide quality recreation programs for the Spokane Valley Community. • Offer affordable community events for families, teens, and the Community. Budget Summary 2015 Actual Personnel - FTE Equivalents Recreation Coordinator 1.0 Budget Detail Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Recreation Division 2016 Actual 1.0 2017 Actual 1.0 2018 Budget 1.0 2019 Budget 1.0 $ 164,092 $ 157,707 $ 95,062 $ 189,274 $ 160,667 7,791 5,773 3,976 7,750 8,650 62,052 72,052 54,312 63,778 84,305 $ 233,935 $ 235,532 $ 153,350 $ 260,802 $ 253,622 73 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2019 Budget 302 -Aquatics Division The City of Spokane Valley owns three pools: Park Road Pool, Terrace View Pool, and Valley Mission Pool. Services include open swim, swim lessons, swim team and facility rentals. In addition, the City leases a portion of Valley Mission Park to Splashdown Inc. for a water park. The City currently is contracting with the YMCA for all aquatic activities within the City. The YMCA provides the lifeguards and maintains the pools during the season. Accomplishments for 2018 • Maintained full summer swimming program. • Improved the summer pool schedule for better public understanding. • Maintained Paws in the Pool Program. • Expanded the water exercise program. • Replaced circulating pump at Park Road Pool. • Worked with Make A Splash to offer weekly free swim sessions at all pools. Goals for 2019 • Maintain full summer swimming program. • Maintain Paws in the Pool Program. • Continue to partner with Make A Splash to offer free swim sessions at all pools. Budget Summary Budget Detail Supplies Services & Charges Total Aquatics Division 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 351 $ 1,517 $ 42 $ 3,300 $ 2,000 487,564 460,474 474,626 512,600 489,153 $ 487,915 $ 461,991 $ 474,668 $ 515,900 $ 491,153 74 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2019 Budget 304 - Senior Center Division The City of Spokane Valley Parks and Recreation Department assumed operational control of the Valley Senior Center in 2003. Accomplishments for 2018 • Obtained and categorized a referral guide for front desk volunteers of services and agencies. • Continued to work with the Board on providing board training classes. • Worked closely with the Parks & Recreation Director on programs being offered to seniors. • Conducted Resource and Referral Fair with 56 vendors and over 250 participants. Goals for 2019 • Continue to enhance the resource and referral information at the reception desk to be better equipped to handle calls. • Continue to work with the Board on providing board training classes. • Work closely with the Parks & Recreation Director on programs being offered to seniors. • Develop transition plan for retiring Senior Center Specialist. Budget Summary Personnel - FTE Equivalents Senior Center Specialist Total FTEs 2015 Actual 1.0 1.0 2016 Actual 1.0 1.0 2017 Actual 1.0 1.0 2018 Budget 1.0 1.0 2019 Budget 1.0 1.0 Budget Detail Wages, Payroll Taxes & Benefits $ 82,625 $ 85,521 $ 88,210 $ 91,729 $ 94,715 Supplies 454 1,170 592 1,600 1,600 Services & Charges 2,298 1,645 1,473 4,900 4,900 Total Senior Center Division $ 85,377 $ 88,336 $ 90,275 $ 98,229 $ 101,215 75 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2019 Budget 305 - CenterPlace Division Construction of Mirabeau Point CenterPlace began in late 2003 and was completed mid -year 2005. The project represented the culmination of eight years of planning and fundraising by Mirabeau Point Inc. and the joint involvement of the City and Spokane County. The approximately 54,000 square foot facility houses the City of Spokane Valley Senior Center, a great room/banquet facility, numerous meeting rooms, multi-purpose rooms and a high tech lecture hall. The facility combines with Mirabeau Meadows Parks and Mirabeau Springs to form a regional focal point for Northeastern Washington and Northern Idaho. Accomplishments for 2018 • Replaced flooring in the Great Room and Small Dining Room at CenterPlace. • Completed Phase 1 of improvement for an outdoor event venue space on west lawn. • Completed the addition of new video monitors in the Great Room. • Hosted Crave NW, Summer Nights and Oktoberfest events on new outdoor space. Goals for 2019 • Add a Farmer's Market event to CenterPlace • Seek funding opportunities to finish construction of the CenterPlace West Lawn Master Plan. • Update Business and Marketing plan for CenterPlace. • Develop a checklist of permits required for community events held on outdoor space to assist groups. • Develop plan to attract more community events to outdoor venue space. Budget Summary Personnel - FTE Equivalents Customer Relations/Facilities Coordinator Administrative Assistant Office Assistant I Maintenance Worker Total FTEs 2015 Actual 1.0 1.0 1.0 2.0 5.0 2016 Actual 1.0 1.0 1.0 2.0 5.0 2017 Actual 1.0 1.0 1.0 2.0 5.0 2018 Budget 1.0 1.0 1.0 2.0 5.0 2019 Budget 1.0 1.0 1.0 2.0 5.0 Budget Detail Wages, Payroll Taxes & Benefits $ 442,655 $ 467,950 $ 491,576 $ 503,499 $ 534,355 Supplies 53,919 59,418 81,169 73,524 70,774 Services & Charges 306,138 309,359 297,318 333,673 344,285 Nonrecurring Expenditures 0 21,420 1,000 53,000 0 Total CenterPlace Division $ 802,712 $ 858,147 $ 871,063 $ 963,696 $ 949,414 76 Fund: 001 Dept: 090 General Fund General Government Spokane Valley 2019 Budget The General Government Department accounts for those activities that are not specific to the functions of any particular General Fund Department or operation. Expenditures recorded here are composed of City Hall rent/bond payments; information technology equipment and services; capital costs that benefit more than one department; support of agencies external to the City that provide social service programs and economic development services; and transfers to other City funds for property/casualty insurance premiums (Fund #502), park capital projects (Fund #309) and the pavement preservation program (Fund #311). Budget Summary Supplies Employee Recognition -Operating Supplies Office & Operating Supplies Small Tools & Minor Equipment Computer Hardware - Non Capital Computer Software - Non Capital Office & Operating Supplies 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 1,490 $ 599 $ 1,674 $ 1,500 $ 1,700 187 41 552 0 0 7,443 5,825 3,030 6,900 6,900 38,277 54,773 46,050 66,050 42,250 5,093 20,859 11,249 20,300 25,800 16,753 9,196 8,876 9,700 9,700 69,243 91,293 71,431 104,450 86,350 Other Services & Charges Professional Services - Misc Studies 22,907 99,509 81,667 200,000 245,000 Accounting & Auditing 77,474 82,775 83,684 90,000 95,000 Uncollectible Accounts Expense 2,095 0 0 0 0 Employee Recognition & Safety Program 299 917 0 1,500 1,000 Postage 10,428 82 0 2,500 2,500 Telephone Service 8,168 7,077 11,205 9,000 12,300 Cell Phones 949 1,680 1,649 1,700 5,700 Internet Service 11,458 8,114 7,696 8,500 9,000 Taxes and Assessments 0 0 912 0 1,000 City Wide Records Management 5,870 0 0 10,000 10,000 Sewer 0 0 523 0 500 City Hall Rent 426,964 437,864 0 0 0 Facility Repairs & Maintenance 8,897 1,595 4,003 5,000 0 Equip Repair & Maint-Hardware Support 40,450 34,611 35,959 46,400 36,800 IT Support 20,855 12,659 18,716 28,300 29,200 Software Licenses & Maintenance 65,353 82,967 88,525 88,000 91,900 Merchant Charges (Bankcard Fees) 231 287 186 500 500 Network Infrastructure Access 0 17,662 4,732 5,000 6,000 Equipment Rental 1,921 4,261 4,264 4,260 4,300 Interfund Vehicle Lease 0 500 1,000 500 500 Printing & Binding 536 589 0 600 600 Miscellaneous Services 5,256 5,378 4,919 5,400 5,400 General Operating Leases: Computer 45,347 46,480 57,556 60,000 65,000 Economic Development -Site Selector 8,542 9,041 9,373 10,000 10,000 Outside Agencies- Social Svc & Econ. Dev. 0 0 91,924 150,000 182,000 Professional Services - Economic Dev. 70,330 60,216 0 0 0 Contracted economic dev. 16,560 43,000 0 0 0 City Economic Development 153,350 0 0 0 0 Professional Services - Social Services 90,974 43,496 55,911 0 0 Alcohol Treatment: Liquor Excise Tax 5,012 8,710 9,077 0 9,000 Alcohol Treatment: Liquor Profits 16,131 16,081 15,900 25,000 16,000 $ 1,116,357 $ 1,025,551 $ 589,383 $ 752,160 $ 839,200 (continued to next page) 77 Fund: 001 Dept: 090 General Fund General Government Spokane Valley 2019 Budget (continued from previous page) Intergovernmental Services Election Costs Voter Registration Taxes and assessments Spokane County Air Pollution Authority Capital Outlays Computer Hardware - Capital Debt Service: Principal Interest and Other Debt Service Costs Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 16,347 $ 0 $ 69,973 $ 90,000 $ 90,000 97,091 85,893 86,932 100,000 100,000 5,617 892 0 7,500 12,100 115,915 116,432 130,928 135,000 137,300 234,970 203,217 287,834 332,500 339,400 0 23,802 7,387 70,000 65,000 0 23,802 7,387 70,000 65,000 425 624 600 600 600 Interfund Payments for Service Transfer out - #204 (City Hall bond payment) 0 198,734 397,350 399,350 401,250 Transfer out - #309 (park capital prof) 115,575 260,122 160,000 160,000 160,000 Transfer out - #309 (Appleway Trail Amenities) 0 0 0 29,725 0 Transfer out - #310 (bond pmt > $434.6 lease) 67,600 72,500 0 0 0 Transfer out - #310 (city hall o&m costs) 271,700 271,700 0 0 0 Transfer out - #311 (pvmnt preservation) 920,000 943,800 953,200 962,700 972,300 Transfer out - #501 (CenterPlace kitchen reserve) 0 0 36,600 36,600 36,600 Transfer out - #502 (risk management) 325,000 325,000 350,000 370,000 390,000 1,699,875 2,071,856 1,897,150 1,958,375 1,960,150 Miscellaneous SCRAPS pass through 1,099 1,209 1,145 1,300 1,300 Leasehold Excise Tax Pass -Through 0 628 778 600 800 1,099 1,837 1,923 1,900 2,100 Subtotal Recurring Expenditures $ 3,121,969 $ 3,418,180 $ 2,855,707 $ 3,219,985 $ 3,292,800 Nonrecurring/Nonrecurring Capital City Hall lease payment (2017 final year) 0 0 438,565 0 0 IT capital replacement 21,145 0 26,386 0 0 Computer Hardware - Capital 65,610 76,119 111,451 110,000 102,000 Computer Software - Capital 18,931 10,870 0 5,000 5,000 City Hall Remodel 12,842 0 0 0 0 City Hall Generator 0 0 0 200,000 0 Transfer out - #122 (Replenish Winter Weather Resen 0 15,043 258,000 490,000 0 Transfer out - #309 (Park Capital) 0 0 0 400,000 1,160,000 Transfer out - #312 (capital reserve fund) 1,783,512 1,828,723 3,003,929 3,795,429 0 Transfer out - #314 (RR Grade Separation) 0 0 1,200,000 0 0 1,902,040 1,930,755 5,038,331 5,000,429 1,267,000 Total Governmental Division $ 5,024,009 $ 5,348,935 $ 7,894,039 $ 8,220,414 $ 4,559,800 78 Fund: 101 Street Fund Spokane Valley 2019 Budget The Street Fund was established to account for the activities associated with the provision of efficient and safe movement of both motorized and non -motorized vehicles, as well as pedestrians within the limits of the City, and coordinate convenient interconnect to the regional transportation system. Maintenance work includes snow and ice control, street pavement repairs, traffic signals and signs, landscaping and vegetation control, and many other street maintenance and repair activities. Accomplishments for 2018 • Continued to develop and update the pavement management plan. • Renewed contracts with private contractors for street maintenance services. • Continued the evaluation of the traffic management system to keep in-house or integrate into SRTMC. • Developed a preliminary maintenance program for traffic signal components to address aging infrastructure. • Continued evaluations of traffic signal timings for improved traffic through the Argonne, Pines, and Sullivan Corridors. • Continued on-going roadway maintenance and repairs utilizing in-house and contracted services. Goals for 2019 • Finalize and begin the implementation of the Pavement Management Program. • Continue on-going roadway and bridge maintenance and repairs. • Finalize the 6 -year Bridge Maintenance Program and begin its implementation. • Implement identified signal timing plans for the Argonne, Pines, and Sullivan Corridors. • Work to evaluate and implement an asset management system for all transportation facilities. Budget Summary Personnel - FTE Equivalents Senior Engineer - Traffic Public Works Superintendent Maintenance/Construction Inspector Construction inspector Traffic Engineer Assistant Engineer Engineering Tech II Planning Grants Engineer Total FTEs Interns & Temp/Seasonal 2015 Actual 1.0 1.0 2.4 0.0 0.0 1.0 0.0 0.375 5.725 2016 Actual 1.0 1.0 2.35 0.00 0.00 1.0 0.0 0.375 5.725 2017 Actual 2018 Budget 1.0 1.0 1.0 1.0 2.35 2.35 0.00 0.00 0.00 0.00 1.0 1.0 0.0 0.0 0.375 0.375 2019 Budget 1.0 1.0 2.35 * 1.50 1.00 0.25 0.25 0.375 5.725 5.725 7.725 2.0 2.0 2.0 2.0 2.0 (continued to next page) * For 0.5 FTE of the 2 FTEs, only 50% is budgeted to the Street Fund with the balance budgeted as part of the capital project funds 79 Fund: 101 Street Fund Spokane Valley 2019 Budget (continued from previous page) Revenues Utility Tax Motor Vehicle Fuel Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Grant Proceeds Miscellaneous Non recurring insurance proceeds Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 2,257,184 $ 2,069,309 $ 1,982,391 $ 1,900,000 $ 1,700,000 1,935,629 2,005,870 2,032,175 2,052,400 2,092,300 O 95,509 98,994 133,800 132,200 O 56,035 136,112 70,000 70,000 3,212 5,886 7,843 6,000 6,000 O 12,066 1,341 0 0 25,167 226 49,411 10,000 10,000 O 59,426 85,074 0 0 Total revenues 4,221,192 4,304,327 4,393,341 4,172,200 4,010,500 Nonrecurring Revenues Transfers in -#312 0 0 0 0 907,544 Total Nonrecurring Revenues 0 0 0 0 907,544 Expenditures Wages, Payroll Taxes & Benefits 738,144 728,627 811,264 771,019 1,044,547 Supplies 116,659 87,533 98,747 112,500 113,300 Services & Charges 2,041,767 2,122,931 2,125,091 2,141,751 2,308,818 Snow Operation 465,231 409,635 637,358 504,800 497,200 Intergovernmental Payments 707,315 836,101 748,291 851,000 855,000 Transfers out - #001 39,700 39,700 39,700 39,700 0 Transfers out - #311 (pvmnt pres) 206,618 67,342 67,342 67,342 0 Interfund Vehicle Lease -#501 (non -plow) 12,077 31,000 23,250 21,250 21,250 Interfund Vehicle Lease -#501 (plow replace) 0 40,000 77,929 77,929 77,929 Capital construction and equipment 155,849 0 0 0 0 Nonrecurring Expenditures Battery backups for intersections 0 0 15,579 15,000 0 Traffic Signal Cabinet Replacement 0 59,695 0 0 0 Maintenance facility storage unit 0 4,871 0 0 0 Transportation Mgmt Center 0 1,465 0 0 0 Total Nonrecurring expenditures 4,483,360 4,428,900 4,644,551 4,602,291 4,918,044 Revenues over (under) expenditures (262,168) (124,573) (251,210) (430,091) 0 Beginning fund balance 1,705,245 1,443,077 1,318,504 1,067,294 Ending fund balance $ 1,443,077 $ 1,318,504 $ 1,067,294 $ 637,203 $ 637,203 637,203 80 Fund: 103 Paths & Trails Fund Spokane Valley 2019 Budget The State of Washington collects a $0.494 per gallon motor vehicle fuel tax at the pump. Of this amount, the State remits a portion of the tax back to cities on a per capita basis. For 2019 the Municipal Research and Services Center estimates the distribution back to cities will be $21.72 per person. Based upon a City of Spokane Valley population of 95,810 (per the Washington State Office of Financial Management on April 1, 2018) we anticipate the City will collect $2,101,100 in 2019. RCW 47.030.050 specifies that 0.42% of this tax must be expended for the construction of paths and trails and based upon the 2019 revenue estimate this computes to $8,800. The balance or $2,092,300 will be credited to Fund #101 for Street maintenance and operations. The portion of the motor vehicle tax allocated to the Paths and Trails Fund is by State Law restricted for the construction and/or improvement of paths and trails within the City. Because the cost of such projects is typically much greater than the funds generated in a single year, we typically leave the fund balance untouched until an adequate fund balance is available. The City transferred $50,000 in 2014 and $9,300 in 2016 and is budgeted to transfer $50,000 in 2018 to the Parks Capital Projects Fund #309 to be applied towards the Appleway Trail projects. Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Capital Outlay Transfers out- #309 Total expenditures Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 8,226 $ 8,460 $ 8,571 $ 8,700 $ 8,800 0 170 369 0 400 8,226 8,630 8,940 8,700 9,200 0 0 0 0 0 0 9,300 0 50,000 0 0 9,300 0 50,000 0 Revenues over (under) expenditures 8,226 (670) 8,940 (41,300) 9,200 Beginning fund balance 29,828 38,054 37,384 46,324 5,024 Ending fund balance $ 38,054 $ 37,384 $ 46,324 $ 5,024 $ 14,224 81 Fund: 104 Hotel/Motel Tax - Tourism Facilities Fund Spokane Valley 2019 Budget The Hotel/Motel Tax - Tourism Facilities Fund accounts for the receipt and expenditure of a special excise tax of 1.3% on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism -related facilities, which facilities generate overnight guests at lodging facilities subject to the taxes imposed. Revenues Hotel/Motel Tax Investment Interest Transfers in - #105 Total revenues Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 182,236 $ 387,333 $ 400,509 $ 377,000 $ 390,000 111 1,552 6,854 1,500 7,000 O 0 250,000 250,000 0 182,347 388,885 657,363 628,500 397,000 Expenditures Capital Outlay 0 0 0 0 0 Total expenditures 0 0 0 0 0 Revenues over (under) expenditures Beginning fund balance Ending fund balance 182,347 388,885 657,363 628,500 397,000 O 182,347 571,232 1,228,595 1,857,095 $ 182,347 $ 571,232 $ 1,228,595 $ 1,857,095 $ 2,254,095 Fund: 105 Hotel/Motel Tax Fund Spokane Valley 2019 Budget The Hotel/Motel Fund accounts for the receipt and expenditure of a special excise tax of 2% on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for the purpose of paying all or any part of the cost of tourism promotion, acquisition or operation of tourism -related facilities, and marketing of special events and festivals designed to attract tourists. Revenues Hotel/Motel Tax Investment Interest Total revenues Expenditures Tourism Promotion Transfers out- #001 Transfers out- #104 Transfers out- #109 Total expenditures Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 581,237 $ 596,373 $ 615,981 $ 580,000 $ 600,000 484 1,275 3,549 1,000 2,000 581,721 597,648 619,529 581,000 602,000 484,968 498,172 351,674 322,000 625,000 30,000 30,000 15,778 30,000 30,000 O 0 250,000 250,000 0 68,000 58,387 0 0 0 582,968 586,559 617,452 602,000 655,000 Revenues over (under) expenditures (1,247) 11,089 2,077 (21,000) (53,000) Beginning fund balance 209,948 208,701 219,790 221,867 200,867 Ending fund balance $ 208,701 $ 219,790 $ 221,867 $ 200,867 $ 147,867 82 Fund: 106 Solid Waste Fund Spokane Valley 2019 Budget In 2003, the City of Spokane Valley entered into an interlocal agreement with the City of Spokane and Spokane County to join the existing Spokane Regional Solid Waste Management System for a period of eight years. In 2011, that agreement was extended through November 16, 2014. Committed to ensuring Spokane Valley citizens are provided with solid waste services that are affordable, sustainable, and environmentally responsible, in June 2014 the City of Spokane Valley opted to contract for solid waste transfer, transport and disposal services with Sunshine Recyclers, Inc. Services provided under the contract were effective November 17, 2014, and continue for a period of ten years with options for two three-year extensions. Terms of the contract require Sunshine to pay the City an annual administrative fee of $125,000 that will be used by the City to offset contract administrative costs and solid waste management within the city, including solid waste public educational efforts. The contract also provides that a road maintenance fee will be paid by Sunshine at the rate of $1 per ton for each ton in excess of 45,500 tons in a single contract year. Payments will be made to the City by March 31 of the year following the calendar year being measured. In June 2017, the City entered a contract with Waste Management for the collection of garbage, recyclables, and compostables for the period of April 1, 2018 through March 31, 2028 with the option of two additional two-year extensions. Terms of the contract require Waste Management to pay the City a one-time fee of $47,500 upon contract execution to reimburse the City for the costs of procuring the contract. Waste Management is also required to pay the City an monthly administrative fee of 12.5% of gross receipts, which is estimated to be approximately $1,600,000 in 2019. During the years of 2013 and 2014, the General Fund #001 funded various studies and fees related to the solid waste program and transferred $60,000 to the Solid Waste Fund #106 for the purpose of providing information materials and marketing necessary to inform residents and businesses of the change in solid waste transfer, transport and disposal. The total amount paid out of the General Fund for these expenditures was $202,121. Beginning in 2015 the Solid Waste Fund will reimburse the General Fund for these costs over a 5 -year period, which equates to a payment of annually of $40,422 in the years 2015 through 2019. Revenues Administrative fees Solid Waste Road Wear Fee Investment interest Total revenues Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 125,000 $ 125,000 $ 172,550 $ 225,000 $ 225,000 0 17,677 59,389 1,000,000 1,500,000 0 184 1,334 0 1,300 125,000 142,861 233,273 1,225,000 1,726,300 Expenditures Education & Contract Administration 49,040 66,188 81,288 184,575 185,878 Transfers out - #001 40,425 40,425 40,425 40,425 40,422 Transfers out - #311 0 0 0 1,000,000 1,500,000 Total expenditures 89,465 106,613 121,713 1,225,000 1,726,300 Revenues over (under) expenditures 35,535 36,248 111,560 0 0 Beginning fund balance 7,339 42,874 79,122 190,682 190,682 Ending fund balance $ 42,874 $ 79,122 $ 190,682 $ 190,682 $ 190,682 83 Fund: 107 PEG Fund Spokane Valley 2019 Budget Under the City's cable franchise, the franchise grantee remits to the City as a capital contribution in support of Public Education Government (PEG) capital requirements an amount equal to $0.35 per subscriber per month to be paid to the City on a quarterly basis for the life of the franchise. Capital contributions collected under this agreement are allocated to PEG capital uses exclusively. PEG capital uses include in part the set up of equipment in the City Council Chambers that allows Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital recordings available on the City's website. Revenues Comcast PEG contribution Investment interest Transfer in from fund #001 Total revenues Expenditures PEG Reimbursement - CMTV New City Hall Council Chambers Capital Outlay Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget $ 81,806 $ 79,427 $ 76,471 $ 79,000 O 784 1,676 0 267,333 0 0 0 349,139 80,211 78,147 79,000 2019 Budget $ 76,000 0 0 76,000 O 117,000 0 40,200 40,100 O 5,435 208,714 0 0 47,957 18,617 54,937 31,000 31,000 47,957 141,052 263,651 71,200 71,100 301,182 (60,841) (185,504) 7,800 4,900 O 301,182 240,341 54,837 62,637 $ 301,182 $ 240,341 $ 54,837 $ 62,637 $ 67,537 Fund: 120 CenterPlace Operating Reserve Fund Spokane Valley 2019 Budget The CenterPlace Operating Reserve Fund was established as a result of a covenant related to the issuance of limited tax general obligation bonds initially issued in 2003 and refunded in 2014. The bonds were issued for the purpose of constructing the CenterPlace facility. As a part of the bond issuance the City agreed to establish a $300,000 operating reserve account that could be used to make debt service payments on the bonds and/or pay for operating expenses of CenterPlace. If at any time the City were to draw on these reserves it would have to prepare and follow a plan for reinstatement of those funds drawn. This reserve is required to be in place for the life of the bonds which run through December 1, 2033. Revenues Investment Interest Transfers in Total revenues Expenditures Operations Total expenditures Budget Summary 2015 Actual $ 2016 Actual 0 $ 0 0 2017 Actual 0 $ 0 0 2018 Budget 0 $ 0 0 2019 Budget 0 $ 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 Revenues over (under) expenditures 0 0 0 0 0 Beginning fund balance 300,000 300,000 300,000 300,000 300,000 Ending fund balance $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 84 Fund: 121 Service Level Stabilization Reserve Fund Spokane Valley 2019 Budget The City has committed to maintaining an ending fund balance in the General Fund of at least 50% of recurring expenditures which is equivalent to 6 -months of operations. The Service Level Stabilization Reserve Fund serves as an emergency source of temporary financing to the General Fund in the event a downturn in the local economy resulted in a reduction of revenues that would otherwise compromise either the General Fund's minimum 50% reserve balance or historical levels of service. If an event such as a downturn in the economy resulted in the General Fund reserves dropping below 50% of recurring expenditures, then the Service Level Stabilization Reserve Fund could be drawn against to maintain the fund balance minimum. In no event would the Service Level Stabilization Reserve Fund be reduced to less than 60% of the current $5.5 million balance or $3.3 million. During 2018, this reserve balance was capped at approximately $5.5 million and any additional interest earned was accumulated in the General Fund. This represents a Fiscal Policy of the City that is also stated in the City Manager's 2019 Budget Message located near the front of this budget document. Revenues Investment Interest Transfers in Total revenues Expenditures Operations Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget $ 8,590 $ 21,636 $ 16,575 $ O 0 0 8,590 21,636 16,575 2019 Budget 0 $ 0 0 O 0 0 0 O 0 0 0 8,590 21,636 16,575 0 0 0 0 0 0 0 5,453,199 5,461,789 5,483,425 5,500,000 5,500,000 $ 5,461,789 $ 5,483,425 $ 5,500,000 $ 5,500,000 $ 5,500,000 Fund: 122 Winter Weather Reserve Fund Spokane Valley 2019 Budget The Winter Weather Reserve Fund was established through Ordinance No. 05-018 to provide an emergency reserve for use during unusually harsh winters and storms where the Street Fund #101 budget and fund balance are inadequate to accommodate the amount of related street maintenance, including but not limited to snow plowing, sanding, and deicing, that may be necessary. In the event the City draws against this fund in any given winter, we will strive to replenish the balance back to approximately $500,000 through subsequent years' transfers. Due to the uncertainty of when this fund might be drawn upon we actually budget the same $500,000 in both 2018 and 2019 even though we recognize there exists only $500,000 to address this issue if it should arise. Revenues Investment Interest Transfers in - #001 FEMA Grant Proceeds Total revenues Expenditures Street Maintenance Expenditures Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2015 Actual 2016 Actual $ 833 $ 1,961 0 15,043 O 38,804 833 55,808 2017 Actual 2018 Budget 2019 Budget $ 3,712 $ 3,500 $ 5,000 258,000 490,000 0 3,170 0 264,882 493,500 60,381 257,445 500,000 500,000 60,381 257,445 500,000 500,000 0 5,000 500,000 500,000 (59,548) (201,637) (235,118) (6,500) (495,000) 504,020 444,472 242,835 7,717 501,217 $ 444,472 $ 242,835 $ 7,717 $ 1,217 $ 6,217 85 Fund: 204 Limited Tax General Obligation (LTGO) Bond - Debt Service Fund Spokane Valley 2019 Budget This fund is used to account for the accumulation of resources for, and the payment of limited tax general obligation (LTGO) bonds also referred to as councilmanic or non -voted bonds. When LTGO bonds are issued the City irrevocably pledges the full faith, credit and resources necessary to make timely payments of principal and interest, within constitutional and statutory limitations pertaining to non -voted general obligations. In 2003 the City issued $9,430,000 in LTGO bonds, the proceeds of which were used to finance both the construction of CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond payments (much like refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000 of LTGO bonds. Of this total: • $5,650,000 remained on the original debt used towards the construction of CenterPlace. These bonds will be paid off in annual installments over the 20 -year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1, 2019, the outstanding balance on this portion of the bond issue will be $4,645,000. • $1,385,000 remained on the original debt used towards the road and street improvements. These bonds will be paid off in annual installments over the 10 -year period ending December 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax (Funds #301 and #302). At January 1, 2019, the outstanding balance on this portion of the bond issue will be $730,000. In 2016 the City issued $7,275,000 in LTGO bonds, the proceeds of which will be used to finance the construction of a new City Hall building along with $6.3 million of City cash that has been set aside for this purpose. These bonds will be paid off in annual installments over the 30 -year period ending December 1, 2045. Annual debt service payments on these bonds are provided by transfers in from the General Fund. At January 1, 2019, the outstanding balance on the bond issue will be $6,895,000. Revenues Spokane Public Facilities District 2014 LTGO Bond issue proceeds Transfers in - #001 Transfers in - #301 Transfers in - #302 Total revenues Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 373,800 $ 380,300 $ 379,750 $ 414,050 $ 432,150 0 198,734 397,350 399,350 401,250 82,150 83,400 79,426 82,000 82,475 82,150 83,400 79,425 82,000 82,475 538,100 745,834 935,951 977,400 998,350 Expenditures Debt Service Payment - CenterPlace 374,083 380,300 379,750 414,050 432,150 Debt Service Payment - Roads 164,017 166,800 162,900 164,000 164,950 Debt Service Payments - City Hall 0 198,734 397,350 399,350 401,250 Total expenditures 538,100 745,834 940,000 977,400 998,350 Revenues over (under) expenditures 0 0 (4,049) 0 Beginning fund balance 4,049 4,049 4,049 0 Ending fund balance $ 4,049 $ 4,049 $ 0 0 0 0 0 86 Fund: 301 REET 1 Capital Projects Fund Spokane Valley 2019 Budget This fund is used to account for the collection and expenditures of the first one-quarter of one -percent real estate excise tax (REET 1) that is authorized through RCW 82.46. This quarter percent must be expended for purposes identified in the capital facilities plan element of our comprehensive plan. RCW 82.46.010(6), defines "capital projects" as: those public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets; roads; highways; sidewalks; street and road lighting systems; traffic signals; bridges; domestic water systems; storm and sanitary sewer systems; parks; recreational facilities; law enforcement facilities; fire protection facilities; trails; libraries; administrative and judicial facilities. Revenues recorded in this fund are typically used as a matching funds for street related construction projects that are accounted for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment on the City's 2014 LTGO bonds that are accounted for in the LTGO Debt Service Fund #204. Revenues REET 1 - Taxes Investment Interest Total revenues Expenditures Transfers out - #204 Transfers out - #303 Transfers out - #311 (pavement preservation) Transfers out - #314 (Barker Grade Separation) Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2015 Actual $ 1,065,789 1,654 1,067,443 82,150 567,113 251,049 0 2016 Actual $ 1,176,911 7,609 1,184, 520 83,400 579,636 365,286 3,893 2017 Actual $ 1,503,787 21,598 1,525,385 79,426 294,558 660,479 111,941 900,312 1,032,215 1,146,404 167,131 1,426,957 $ 1,594,088 152,305 378,981 1,594,088 1,746,393 $ 1,746,393 $ 2,125,374 2018 Budget $ 1,500,000 7,500 1,507,500 82,000 1,048,852 685,329 38,000 2019 Budget $ 1,000,000 22,000 1,022,000 82,475 504,172 734,300 50,000 1,854,181 1,370, 947 (346,681) 2,125,374 (348,947) 1,778,693 $ 1,778,693 $ 1,429,746 87 Fund: 302 REET 2 Capital Projects Fund Spokane Valley 2019 Budget This fund is used to account for the collection and expenditures of the second one-quarter of one -percent real estate excise tax (REET 2) that is authorized through RCW 82.46. This quarter percent may only be levied by cities that are planning under the Growth Management Act and may only be expended for purposes identified in the capital facilities plan element of their comprehensive plan. RCW 82.46.035(5) defines "capital projects" as: public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets, roads, highways, sidewalks, street and road lighting systems, traffic signals, bridges, domestic water systems, storm and sanitary sewer systems, and planning, construction, reconstruction, repair, rehabilitation, or improvement of parks. Noteworthy here is that acquisition of land for parks is not a permitted use of REET 2 receipts, although it is a permitted use for street, water and sewer projects. Revenues recorded in this fund are typically used as a matching funds for street related construction projects that are accounted for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment on the City's 2014 LTGO bonds that are accounted for in the LTGO Debt Service Fund #204. Revenues REET 2 - Taxes Investment Interest Total revenues Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 1,065,789 $ 1,176,911 $ 1,503,787 $ 1,500,000 $ 1,000,000 1,661 8,189 25,594 8,000 25,000 1,067,450 1,185,100 1,529,381 1,508,000 1,025,000 Expenditures Transfers out - #204 82,150 83,400 79,425 82,000 82,475 Transfers out - #303 331,099 164,151 81,613 1,099,434 167,434 Transfers out - #311 (pavement preservation) 251,049 365,286 660,479 685,329 734,300 664,298 612,837 821,517 1,866,763 984,209 Revenues over (under) expenditures 403,152 572,263 707,864 (358,763) 40,791 Beginning fund balance 1,325,145 1,728,297 2,300,560 3,008,424 2,649,661 Ending fund balance $ 1,728,297 $ 2,300,560 $ 3,008,424 $ 2,649,661 $ 2,690,452 88 Fund: 303 Street Capital Projects Fund Spokane Valley 2019 Budget The Street Capital Projects Fund accounts for monies used to finance street construction and reconstruction projects adopted in the City's 6 -year Transportation Improvement Plan (TIP). Revenues to finance the projects comes from a combination of State and Federal Grants, which typically cover upwards of 80% of projects costs, with the City match portion coming from transfers from the REET 1 Capital Projects Fund #301, REET 2 Capital Projects Fund #302, and sometimes Stormwater Management Fund #402. Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget Revenues Grant Proceeds $ 8,223,959 $ 4,951,033 $ 3,561,989 $ 7,981,145 $ 4,408,681 Developer Contribution 363,894 151,600 62,244 33,032 35,700 Miscellaneous 87 29 0 0 0 Transfers in - #101 123,955 0 0 0 0 Transfersin-#301 567,113 579,636 294,701 1,048,852 504,172 Transfers in - #302 331,099 164,151 81,613 1,099,434 167,434 Transfers in - #312 Sullivan Rd W Bridge 42,730 2,022,865 455,465 0 0 Transfers in - #312 Euclid Ave - Flora to Barker 0 26,326 1,464,381 415,839 5,000 Transfers in - #312 8th & Carnahan Improvement 0 11,687 218,299 425,000 45,000 Transfers in - #312 Indiana bus stops & crosswal 0 0 0 0 0 Transfers in - #312 Barker Corridor 0 0 0 148,488 267,000 Total revenues 9,652,837 7,907,327 6,138,693 11,151,790 5,432,987 Expenditures 060 Argonne Rd Corridor Upgrade SRTC 06-31 1,248,474 4,355 0 0 0 123 Mission Ave -Flora to Barker 37,956 72,909 250,119 3,762,128 5,000 141 Sullivan & Euclid PCC 9,848 62,939 1,512,193 25,000 0 142 Broadway @ Argonne/Mullan 17,771 29,030 3,702 2,341,799 12,500 149 In -House Design - Sidewalk Infill 8,177 105 0 0 0 155 Sullivan Rd W Bridge Replacement 6,482,244 5,538,823 722,384 0 0 156 Mansfield Ave. Connection 712,689 738 0 0 0 159 University Rd / 1-90 Overpass Study 2,842 0 0 0 0 166 Pines Rd (SR27) & Grace Ave. Intersect study 47,322 115,820 60,574 495,000 5,000 167 City wide safety improvements 315,032 89,158 3,055 0 0 177 Sullivan Road Corridor Traffic Study 19,332 0 0 0 0 191 Vista Rd BNSF Xing Safety 190 0 0 0 0 196 8th Avenue - McKinnon to Fancher 396 0 0 0 0 201 ITS Infill Project Phase 1 37,884 47,756 7,006 437,000 5,000 205 Sprague/Barker Intersection Improvement 13,132 0 0 35,700 35,700 206 Sprague/Long Sidewalk Project 304,933 235 0 0 0 207 Indiana & Evergreen Transit Access Improv. 3,345 102,684 0 0 0 211 Sullivan Trent to Wellesley 100,649 0 (17,811) 0 0 220 Houk-Sinto-Maxwell St Preservation 15,555 0 0 0 0 221 McDonald Rd Diet (16th to Mission) 7,229 436,143 675 1,000 0 222 Citywide Reflective Signal Backplates 0 0 38,355 42,645 0 223 Pines Rd Underpass @ BNSF & Trent 2,000 0 0 0 0 (continued to next page) 89 Fund: 303 Street Capital Projects Fund Spokane Valley 2019 Budget (continued from previous page) 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2018 Budget Expenditures, continued 224 MuIlan Rd Street Preservation Project $ 133,069 $ 0 $ 0 $ 0 $ 0 229 32nd Ave Preservation Project 0 434,801 0 0 0 233 Broadway Ave Street Pres -Sullivan to Moore 0 56,085 0 0 0 234 Seth Woodard Sidewalk Improvements 6,204 393,046 0 0 0 238 Mirabeau Pkwy & Pines (SR -27) Traffic Signal 0 410,454 (21) 0 0 239 Bowdish Sidewalk - 8th to 12th 0 63,282 389,898 5,000 0 247 8th & Camahan Intersection Improvements 0 11,687 218,299 425,000 45,000 249 Sullivan/Wellesley Intersection 0 400 15,112 268,000 1,167,287 250 9th Ave. Sidewalk 0 10,523 181,053 2,000 0 251 Euclid Ave. - Flora to Barker 0 26,326 2,601,774 419,359 5,000 258 32nd Ave Sidewalk - SR27 to Evergreen 0 0 32,157 407,870 5,000 259 N. Sullivan Corridor ITS Projects (PE start 201 0 0 96,567 85,000 730,000 263 Citywide Signal Backplates 0 0 143 124,719 0 264 8th Ave Sidewalk 0 0 11,606 458,958 0 265 Wellesley Sidewalk Project 0 0 20,727 38,000 382,000 267 Mission Ave Sidewalk 0 0 0 60,250 420,000 273 Barker/I-90 Interchange 0 0 0 500,000 500,000 275 Barker Rd Widening - River to Euclid 0 0 0 88,000 132,000 276 Barker Rd Widening - Euclid to Garland 0 0 0 54,000 81,000 277 Barker Rd Widening - Garland to Trent 0 0 0 36,000 54,000 278 Wilbur Rd Sidewalk - Boone to Broadway 0 0 0 20,000 354,500 279 Knox Ave Sidewalk - Hutchinson to Sargent 0 0 0 20,000 294,000 281 Highland Estates Connector 0 0 0 0 200,000 Argonne Rd. Preservation 123,955 0 0 0 0 Contingency 0 0 0 999,362 1,000,000 Total expenditures 9,650,228 7,907,299 6,147,567 11,151,790 5,432,987 Revenues over (under) expenditures 2,608 28 (8,874) 0 0 Beginning fund balance 72,929 75,538 75,566 66,692 66,692 Ending fund balance $ 75,538 $ 75,566 $ 66,692 $ 66,692 $ 66,692 90 Fund: 309 Park Capital Projects Fund Spokane Valley 2019 Budget The Park Capital Projects Fund was created to account for park related capital improvements. The source of financing typically consists of an annual transfer from the General Fund #001; however, in some years the City will utilize money set aside for capital projects in other funds. This has occurred with transfers in from the Paths and Trails Fund #103 and the Capital Reserve Fund #312, which have been applied towards various sections of the Appleway Trail project. Revenues Grant Proceeds FEMA Grant Proceeds - Windstorm Transfers in - #001 (General Fund) Transfers in - #103 (Paths & Trails) Transfers in - #105 Transfers in - #312 (Capital Reserve) Investment Interest Insurance Proceeds Total revenues Expenditures 176 Appleway Trail (Univ. to Pines) 203 5 sand volleyball courts at Browns Park 208 Old Mission Trailhead 217 Edgecliff picnic shelter 225 Pocket dog park - phase 1 227 Appleway Trail (Pines to Evergreen) 231 Old Mission Trailhead Landscaping 232 Shade Structure: Discovery Park 237 Appleway Trail (Sullivan to Corbin) 241 Pocket dog park - phase 2 242 Browns Park Splashpad 243 Browns Park championship volleyball 244 Park signs (3) 245 Terrace View playground equip (Windstorm) 261 Edgecliff Park Splashpad 268 Appleway Trail (Evergreen to Sullivan) 270 CenterPlace outdoor venue - Phase 1 271 Browns Park lighting and pathway 274 Park signs (Sullivan, Park Rd, Balfour) 280 Appleway Trail Amenities (Univ- Pines) 282 Browns Park volleyball courts Browns Park restroom Browns Park improvements Swing sets Resurface Discovery Park Electrical Upgrade Mirabeau Point Park Heart of the Valley Sculpture Placement Budget Summary 2015 Actual 2016 Actual $ 1,560 $ 150,230 O 21,875 115,575 260,122 O 9,300 68,000 58,388 524,812 37,132 813 722 O 7,857 2017 Actual $ 1,657,548 0 160,000 0 0 277,437 215 0 710,760 545,626 2,095,200 524,569 241,480 68 104,257 108,436 1,803 47,066 36,340 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total expenditures 1,064,019 Revenues over (under) expenditures Beginning fund balance 451,720 Ending fund balance $ 98,461 (353,259) 25,325 0 0 0 0 137,063 0 0 41,123 81,064 121,959 58,388 7,898 59,553 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,816,928 0 0 129,986 0 11,222 0 0 0 122,577 0 0 0 0 0 0 0 0 0 0 0 0 2018 Budget $ 1,693,200 0 589,725 50,000 0 324,100 0 0 2019 Budget $ 572,308 0 1,320,000 0 0 14,788 0 0 2,657,025 1,907,096 0 0 0 0 0 0 0 0 2,086,300 0 0 0 0 0 0 164,000 200,000 23,200 24,000 29,725 176,800 0 0 0 0 7,700 28,000 0 0 0 0 0 0 0 0 5,000 0 0 0 0 0 0 72,500 0 0 0 509,595 0 160,000 1,000,000 25,000 40,000 0 0 532,373 2,080,712 2,739,725 1,812,095 13,253 14,488 (82,700) 95,001 98,461 111,714 126,202 43,502 $ 111,714 $ 126,202 $ 43,502 $ 138,503 91 Fund: 310 Civic Facility Capital Projects Fund Spokane Valley 2019 Budget The Civic Building Capital Projects Fund was initially set-up to accumulate resources to ultimately acquire or construct a City Hall building. The initial sources of revenue to set-up the fund reserves were transfers from the General Fund during 2005 through 2007, and as recently as December 31, 2009, this fund had a fund balance of $5,828,600. During 2010 and 2011 the City determined that street repairs and reconstruction represented a more immediate City need and opted to expend nearly $2,000,000 of the fund balance for these projects. The projects themselves were part of a septic tank elimination program (STEP) initiated by Spokane County that resulted in the installation of sewer lines down many City streets. At that time the City decided to completely reconstruct the effected streets rather than patch them. In 2012 the City used this fund to finance a variety street related capital projects as well as the $2.5 million acquisition of an 8.4 acre parcel of land on Sprague Avenue that is adjacent to Balfour Park. Partially offsetting the cost of the land acquisition was the subsequent sale of 2.82 acres of this parcel to the Spokane County Library District who had planned to construct a library building consisting of no less than 30,000 square feet. In order for the Library District to actually construct a new building on this site they first had to have a successful voted bond issue to provide the necessary financing. In the event the Library District is unable to pass a bond by October 2017, they may sell the 2.82 acres parcel back to the City for the original purchase price of $839,285. In 2015 the General Fund began to make two annual transfers to this fund that were each related to the eventual construction of a new City Hall facility. These transfers ended after 2016: • The first transfer in the amount of $72,500, when added to the City's $434,600 annual lease payment for space in its current space totals $507,100 which was the amount we anticipated our annual bond repayment would be if we were to issue approximately $8,000,000 of limited tax general obligation bonds with a 2% issue cost over 30 -years at 4.50%. • The second transfer was our estimate of the annual operating costs of a City Hall facility including utilities, janitorial, grounds maintenance and snow removal, and operating and maintenance supplies. The purpose behind making these transfers beginning in 2015 was to "create" this appropriation capacity within the General Fund. These amounts were transferred out to the General Fund in 2016 and 2017 in order to cover lease payments for the prior City Hall location in years in which the City had both a lease payment and a bond payment for the new City Hall building. Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget Revenues Investment Interest $ 2,113 $ 5,144 $ 9,029 $ 5,900 $ 9,000 Transfers in - #001: -Future C.H. bond pmt> $434.6k lease pmt 67,600 0 0 0 0 -Future C.H. o&m costs 271,700 344,200 0 0 0 Transfers in -#312 58,324 0 0 0 0 Total revenues 399,737 349,344 9,029 5,900 9,000 Expenditures Transfers out - #001: 0 198,734 498,500 0 0 Professional services 0 0 0 0 0 Capital Outlay - City Hall 1,136,738 0 0 0 0 Total expenditures 1,136,738 198,734 498,500 0 0 Revenues over (under) expenditures (737,001) 150,610 (489,471) 5,900 9,000 Beginning fund balance 1,919,550 1,182,549 1,333,159 843,688 849,588 Ending fund balance $ 1,182,549 $ 1,333,159 $ 843,688 $ 849,588 $ 858,588 92 Fund: 311 Pavement Preservation Fund Spokane Valley 2019 Budget This fund was created during the 2011 Budget development process for the purpose of setting money aside for yet to be determined street capital improvement projects. Since inception, the pavement preservation program has been funded through a series of transfers from other City funds as well as grant proceeds. Below is a table summarizing the funding sources for Fund #311, including actuals for 2011 through 2017 and budgeted amounts for 2018 and 2019: Actual 2011 2012 2013 2014 2015 2016 2017 001 101 General Street O&M Fund 106 123 Street Civic Fac. Wear Fee Replace. 301/302 REET 1&2 310 Civic Fac. Capital Grants 584,681 2,045,203 855,857 888,823 920,000 943,800 953,200 0 0 282,000 282,000 206,618 67,342 67,342 O 0 O 0 O 616,284 O 616,284 O 616,284 O 559,808 O 0 0 0 300,000 368,944 502,098 730,572 1,320,958 500,000 0 0 0 0 0 0 0 0 35,945 2,042,665 835,224 1,654,698 89,208 Total 1,084,681 2,045,203 2,090,086 4,198, 716 3,080,224 3,956,220 2,430,708 Budaet 2018 962,700 67,342 1,000,000 0 1,370,658 0 1,572,500 4,973,200 2019 972,300 0 1,500,000 0 1,468, 600 0 1,820,000 5,760,900 9,126,564 972,644 2,500,000 2,408,660 6,061,830 500,000 8,050,240 29,619,938 Beginning in 2013, the City committed to finance pavement preservation at a level equivalent to 6% of General Fund recurring expenditures, which has continued from that year through the 2019 budget development. Because this is a Capital Project Fund whose sole purpose is to provide for Pavement Preservation projects, any money not expended in a given year will remain in the fund and will be available for re -appropriation in subsequent years. The fund balance of Fund #123 was exhausted with the 2016 transfer of $559,808 as a consequence of following this funding strategy. In order to maintain the City's practice of setting aside funds for pavement preservation in an amount equivalent to 6% of General Fund recurring expenditures, the City will have to rely more heavily on the REET funds going forward. We have determined that the 2019 funding level of $2,440,900 is sustainable through 2023 assuming a General Fund contribution of $972,300 and a collective contribution of $1,468,600 from the REET 1 Capital Projects Fund #301 and the REET 2 Capital Projects Fund #302. The City will take advantage of grant programs directed at pavement preservation as they become available. Revenues Transfers in - #001 Transfers in - #101 Transfers in - #106 Transfers in - #123 Transfers in - #301 Transfers in - #302 Investment Interest Grant Proceeds Miscellaneous Total revenues Expenditures Pavement preservation Pre -project GeoTech Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2015 Actual $ 920,000 206,618 0 616,284 251,049 251,049 3,389 835,224 0 3,083,613 2016 Actual 2017 Actual $ 943,800 $ 953,200 67,342 67,342 0 0 559,804 0 365,286 660,479 365,286 660,479 7,519 20,535 1,654,698 89,209 0 0 3,963,735 2,451,244 2018 Budget $ 962,700 67,342 1,000,000 0 685,329 685,329 0 1,572,500 0 2019 Budget $ 972,300 0 1,500,000 0 734,300 734,300 0 1,820,000 0 4,973,200 5,760,900 2,358,976 3,615,389 2,042,305 4,410,540 7,238,200 41,432 0 0 50,000 50,000 2,400,408 3,615,389 2,042,305 4,460,540 7,288,200 683,205 348,346 408,939 512,660 (1,527,300) 1,922,013 2,605,218 2,953,564 3,362,503 3,875,163 $ 2,605,218 $ 2,953,564 $ 3,362,503 $ 3,875,163 $ 2,347,863 93 Fund: 312 Capital Reserve Fund Spokane Valley 2019 Budget This fund was created in 2013 to be used to account for the accumulation of resources for yet to be determined capital projects. The initial source of funds was a 2013 General Fund transfer of $7,826,207 which was followed by additional transfers from the General Fund from 2014 through 2018 in the amount of $10,059,671. Projects approved by City Council from this fund include in part: • $1,583,361 for the City's share of the $15.5 million Sullivan Road West Bridge Replacement • $2,410,573 for construction of various sections of the Appleway Trail. • $5,199,664 for construction of a new City Hall building. • $1,800,000 to remove and reconstruct Euclid Ave. from Flora to Barker after County installation of sewer. • $500,000 towards a Pines Road / BNSF Grade Separation project right-of-way acquisition. Commitments to future projects include: • $1,421,321 towards a Barker Road / BNSF Grade Separation project. • $1,485,417 towards a Pines Road / BNSF Grade Separation project. • $1,485,417 towards Barker Road corridor improvements. • $1,485,417 towards Balfour Park development. • $460,715 towards improvements at the Spokane County Library's proposed Balfour site. Future projects are yet to be determined. Revenues Transfers in - #001 Transfers in - #313 Investment Interest Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 1,783,512 $ 1,828,723 $ 3,003,929 $ 3,795,429 $ 0 0 0 0 74,960 0 0 16,027 52,170 16,000 50,000 Total revenues 1,783,512 1,844,750 3,056,099 3,886,389 50,000 Expenditures City Hall Sculpture Siting 0 0 41,376 5,383 0 Transfers out - #101 0 0 0 0 907,544 Transfers out - #303 - Sullivan Rd W Bridge 42,730 2,060,878 455,465 0 0 Transfers out - #303 - Euclid Ave - Flora to Barker 0 0 1,464,381 415,839 5,000 Transfers out - #303 - 8th & Carnahan Intersection 0 0 218,300 425,000 45,000 Transfers out - #303 - Barker Road Corridor 0 0 0 148,488 267,000 Transfers out - #309 - Appleway Trail - Univ to Pi 524,812 0 0 0 0 Transfers out - #309 - Appleway Trail -Pines-Eve 0 37,132 277,437 0 0 Transfers out - #309 - Appleway Trail -Corbin 0 0 0 301,900 5,000 Transfers out - #309 - Appleway Trail -Evergreen-: 0 0 0 22,200 9,788 Transfers out - #310 - City Hall 58,324 0 0 0 0 Transfers out - #313 - City Hall 5,162,764 0 0 0 0 Transfers out - #314 - Pines Grade Separation 0 12,975 482,216 4,809 0 Total expenditures 5,788,630 2,110,985 2,939,175 1,323,619 1,239,332 Revenuesover(under)expenditures (4,005,118) (266,235) 116,924 2,562,770 (1,189,332) Beginning fund balance 8,581,715 4,576,597 4,310,362 4,427,286 6,990,056 Ending fund balance $ 4,576,597 $ 4,310,362 $ 4,427,286 $ 6,990,056 $ 5,800,724 94 Fund: 313 City Hall Construction Fund Spokane Valley 2019 Budget This fund was created to account for the architectural and construction costs for a City Hall building. The building was completed in Fall of 2017. Funding for the construction came from a combination of an interfund transfer from the Capital Reserve Fund #312 in the amount of $5,162,764 and bond proceeds in the amount of $7.9 million. Land for the building site was acquired in 2015 through a purchase in the Civic Facilities Fund #310. Revenues Transfers in - #312 2016 LTGO Bond Proceeds Investment Interest Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget $ 5,162,764 $ 0 $ 0 $ 0 7,946,088 0 0 26,536 18,894 Total revenues 5,162,764 7,972,624 18,894 0 0 0 2019 Budget $ 0 0 0 0 0 Expenditures Capital Outlay - City Hall 373,718 6,517,094 6,065,879 0 0 Transfers out - #312 0 0 0 74,960 0 2016 LTGO Bond Issue Costs 0 96,515 0 0 0 Total expenditures 373,718 6,613,609 6,065,879 74,960 0 Revenues over (under) expenditures 4,789,046 1,359,015 (6,046,985) (74,960) 0 Beginning fund balance 0 4,789,046 6,148,061 101,076 26,116 Ending fund balance $ 4,789,046 $ 6,148,061 $ 101,076 $ 26,116 $ 26,116 95 Fund: 314 Railroad Grade Separation Projects Fund Spokane Valley 2019 Budget This fund was created to account for the design and construction costs of various railroad grade separation projects that are included in the Bridging the Valley concept. Due to the anticipated size, scope, and duration of these projects, managing them in a separate fund allows for the necessary monitoring without being obscured by the variety and quantity of the other projects in the Street Capital Projects Fund #303 as well as keeping these projects from skewing the average volume of activity in Fund #303. Revenues for this fund consist of grant proceeds and transfers in from other City funds, such as the General Fund #001, the REET 1 Capital Project Fund #301 and the Capital Reserve Fund #312. Expenditures in the years of 2018 and 2019 are related to design costs for the Pines Road Underpass project and the Barker Road Overpass project. Revenues Grant Proceeds Investment Interest Transfers in - #001 Transfers in - #301 Transfers in - #312 Total revenues Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget 0 $ 0 $ 87,611 $ 770,000 $ 3,750,000 0 0 4,072 0 0 0 0 1,200,000 0 50,000 0 3,893 111,941 38,000 0 0 12,975 482,216 4,809 0 0 16,868 1,885,840 812,809 3,800,000 Expenditures Barker BNSF Grade Separation 0 3,893 199,552 900,000 3,800,000 Pines Rd Underpass 0 12,975 617,484 80,000 900,000 Total expenditures 0 16,868 817,036 980,000 4,700,000 Revenues over (under) expenditures 0 0 1,068,804 (167,191) (900,000) Beginning fund balance 0 0 0 1,068,803 901,612 Ending fund balance $ 0 $ 0 $ 1,068,804 $ 901,612 $ 1,612 96 Fund: 402 Stormwater Management Fund Spokane Valley 2019 Budget The purpose of the Stormwater Management Fund is to account for the funds related to the cleaning, maintenance, and improvement of the City's storm drainage system. The revenue for this fund originates from a stormwater fee collected by Spokane County on behalf of the City. The annual fee is $21 for each single family unit, and for other property types a fee of $21 per each 3,160 square feet of parcel impervious surfacing is collected. Accomplishments for 2018 • Lead and participated with eastern Washington jurisdictions to meet requirements to perform effectiveness studies. • Managed State grants for storm drain cleaning and effectiveness studies. • Participated in City -led capital improvement projects with stormwater improvements. • Coordinated the update of the stormwater capital improvements program with the Economic Development Division. • Started the multi-year work on Glenrose and Central Basins Floodplain Delineation Project (FEMA Mapping). • Continued design work to disconnect piping to creeks, streams, and drainages. • Continued decreasing backlog of stormwater small -works and maintenance projects. • Started field-testing GIS -driven maintenance management program for the stormwater inspection program. Goals for 2019 • Begin the evaluation efforts for the Glenrose and Central Floodplain mapping for FEMA. • Work to evaluate and implement an asset management system for all stormwater facilities. • Continue collaboration efforts with local, State, and Federal stormwater regulatory bodies. • Continue the inventorying and mapping of all City stormwater facilities. • Continue on-going stormwater maintenance and repairs utilizing in-house and contracted services. • Coordinate stormwater system improvements, integrating with other capital projects for efficiency. Budget Summary Personnel - FTE Equivalents Engineer Engineering Technician II Assistant Engineer Maintenance/Construction Inspector Planning Grants Engineer 2015 Actual 1.0 1.0 1.0 1.2 0.25 4.40 2016 Actual 1.0 1.0 1.0 1.15 0.25 4.40 2017 Actual 1.0 1.0 1.0 1.15 0.25 4.40 2018 Budget 1.0 1.0 1.0 1.15 0.25 4.40 2019 Budget 1.0 1.0 0.5 1.15 0.25 3.90 Interns 2.0 2.0 3.0 2.0 2.0 (continued to next page) 97 Fund: 402 Stormwater Management Fund Spokane Valley 2019 Budget (continued from previous page) Budget Summary Recurring Activity 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget Revenues StormwaterManagementfees $ 1,861,368 $ 1,898,210 $ 1,895,033 $ 1,870,000 $ 1,890,000 Investment Interest 2,455 7,690 20,564 7,500 20,000 Miscellaneous & Grants Proceeds 543,332 61,403 25,000 0 0 2,407,155 1,967,303 1,940,597 1,877,500 1,910,000 Expenditures Wages, Payroll Taxes & Benefits 396,799 465,790 465,102 557,157 494,273 Supplies 30,222 12,286 11,064 14,800 10,700 Services & Charges 1,080,038 1,106,429 997,893 1,141,210 1,182,109 Intergovernmental Services 30,176 31,764 32,661 35,000 37,500 Transfers out - #001 13,400 13,400 13,400 13,400 0 Interfund Vehicle Lease - #501 0 0 12,750 12,750 12,750 1,550,635 1,629,669 1,532,870 1,774,317 1,737,332 Recurring revenues over (under) Recurring Expenditures 856,520 337,634 407,727 103,183 172,668 Nonrecurring Activity Revenues Grant Proceeds 0 0 338,384 65,000 106,000 FEMA Grant Proceeds - Windstorm 0 0 6,823 0 0 0 0 345,207 65,000 106,000 Expenditures Capital - Various Projects 700,521 94,451 331,953 450,000 450,000 Effectiveness study 192,638 110,055 196,480 15,000 10,000 Watershed studies 0 0 0 60,000 100,000 893,159 204,506 528,433 525,000 560,000 Nonrecurring revenues over (under) Nonrecurring Expenditures (893,159) (204,506) (183,226) (460,000) (454,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (36,639) 133,128 224,501 (356,817) (281,332) Beginning working capital 1,933,564 1,639,975 1,761,416 1,973,424 1,616,607 Ending working capital $ 1,896,925 $ 1,773,103 $ 1,985,917 $ 1,616,607 $ 1,335,275 98 Fund: 403 Aquifer Protection Area Fund Spokane Valley 2019 Budget In 1985 voters of Spokane County approved a ballot proposition to create the Spokane Aquifer Protection Area (APA) as well as corresponding aquifer protection area fees with both sunsetting December 31, 2005. Boundaries of the APA included portions of unincorporated areas (including what is now Spokane Valley) and the cities of Liberty Lake, Millwood and Spokane. In 2004 the City of Spokane Valley approved a resolution authorizing the inclusion of its municipal boundaries within the APA. The APA program was subsequently reauthorized through 2025 with voter approval. All fees are collected by Spokane County and include: • An annual fee of $15 per household for the withdrawal of water from properties within the APA. • An annual fee of $15 per household for on-site sewage disposal within the APA. • For commercial properties an annual fee ranging from $15 to $960 depending upon water meter size. In 2004 the City of Spokane Valley (City) entered into an interlocal agreement with Spokane County (County) that authorized the County to collect and retain APA fees through 2010 for a variety of projects including: • up to $100,000 annually through 2010 to the Spokane Regional Health District to provide for data base management related to monitoring of septic tanks and their potential impact on water quality in the Spokane Valley Rathdrum Prairie Aquifer. • a septic tank elimination program (STEP) designed to replace septic tanks with sanitary sewer systems. In the 2004 interlocal agreement the City and County also agreed that for the years 2011 through 2025 the APA fees remaining after the payment of reasonable administration and billing fees incurred by the County would be distributed annually between the County, City and City of Spokane on a proportional basis relative to the amount generated in unincorporated areas, the City and City of Spokane. The fees collected on the City's behalf by Spokane County are expended entirely on stormwater related projects that are designed to protect the aquifer. These fees plus grant monies received from a number of granting agencies finance a variety of capital projects. Revenues Spokane County Grant DOE - Sprague UIC Elimination Investment Interest Total Revenues Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 533,593 $ 391,180 $ 521,070 $ 460,000 $ 460,000 1,036,603 0 0 445,955 317,200 0 0 0 0 10,000 1,570,196 391,180 521,070 905,955 787,200 Expenditures Capital - Various projects 530,309 362,115 58,722 648,780 832,600 Transfers out - #402 120,000 0 0 0 0 Total Expenditures 650,309 362,115 58,722 648,780 832,600 Revenues over (under) expenditures 919,887 29,065 462,348 257,175 (45,400) Beginning working capital 1,773 921,660 950,725 1,413,073 1,670,248 Ending working capital $ 921,660 $ 950,725 $ 1,413,073 $ 1,670,248 $ 1,624,848 99 Fund: 501 Equipment Rental & Replacement Fund Spokane Valley 2019 Budget The Equipment Rental & Replacement Fund (ER&R) is an Internal Service Fund that is designed to provide the funds necessary to purchase new vehicles and equipment at predetermined life cycles. This fund operates by charging each City department a monthly rental rate for the vehicles they use. The fee is based upon the estimated useful life of the vehicle and its replacement cost. The theory behind this program is that it allows City departments to budget vehicle replacement costs as a reoccurring expense over an extended period of time rather than as an intermittent capital expense that may be difficult to afford in any single year. In the event a City department requires an additional vehicle that actually adds to the fleet rather than simply replaces an existing vehicle, then that department must budget for the initial purchase price and transfer the necessary funds to the ER&R Fund to make the acquisition. In subsequent years the department will then begin paying a replacement fee spread out over the estimated useful life of the new vehicle. Beginning in 2017 a CenterPlace Kitchen Reserve was established through a transfer in from the General Fund in the amount of $36,600 per year for 5 years to build a total reserve of $183,000, which is the estimated replacement cost of the significant kitchen appliances and equipment at CenterPlace. Snow Plow Replacement Program The snow plow fleet currently consists of nine plow trucks. Six of the trucks are equipped with sanders and three of the trucks are equipped with 1,000 -gallon tanks for placement of liquid deicer. Over the past five years the City has continued to improve the snow removal operations and has updated the snow plan accordingly. These improvements in snow operations have dictated that operating nine plows is a very efficient way to remove snow from the arterial and hillside roadways. Operating nine plows allows the performance of a full city arterial and designated hillsides plow in approximately 12 hours. In the future new plows will be purchased to replace the aging fleet as noted below and older plows will serve as backups and eventually be retired from the fleet beginning in 2022. The recommended snow plow fleet consists of eleven plows with two serving as backup plows. The two backup plows ensure that arterial roadways and hillside priority roadways can be cleared of snow per the snow plan. Having backup plows provides the City with additional plows that can be deployed in case of a mechanical breakdown or an accident during a winter storm event. The 2016 Budget included the purchase of a tandem axle plow truck with a sander for approximately $225,000. Future replacements will be single axle plows with an estimated cost of $200,000 per plow. Snow Plow Fleet Truck # Model Year YR Acquired Age at Retirement Replacement Yr Notes 206 1996 2009 26 2022 Existing Fleet (9) Snow Plows 207 1997 2009 28 2025 204 1995 2009 33 2028 203 1995 2009 36 2031 205 1996 2009 38 2034 208 1997 2009 40 2037 209 1998 2011 42 2040 211 2000 2012 43 2043 210 2010 2011 36 2046 212 2016 2016 33 2049 Truck 206 becomes a backup 213 2019 2019 33 2052 Truck 207 becomes a backup 214 2022 2022 33 2055 Truck 204 becomes a backup / 206 is retired 215 2025 2025 33 2058 Truck 203 becomes a backup / 207 is retired 216 2028 2028 33 2061 Truck 205 becomes a backup / 204 is retired 217 2031 2031 33 2064 Truck 208 becomes a backup / 203 is retired 218 2034 2034 33 2067 Truck 209 becomes a backup / 205 is retired 219 2037 2037 33 2070 Truck 211 becomes a backup / 208 is retired 220 2040 2040 33 2073 Truck 210 becomes a backup / 209 is retired 221 2043 2043 33 2076 Truck 212 becomes a backup / 211 is retired (continued to next page) 100 Fund: 501 Equipment Rental & Replacement Fund Spokane Valley 2019 Budget (continued from previous page) Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget Revenues Vehicle rentals - #001 $ 19,300 $ 24,000 $ 32,500 $ 30,000 $ 30,000 Vehicle rentals -#101 12,077 31,000 23,250 21,250 21,250 Vehicle rentals -#101 (plow replace.) 0 40,000 77,929 77,929 77,929 Vehicle rentals -#402 4,167 11,000 12,750 12,750 12,750 Transfers in - #001 (CenterPlace kitchen reserve) 0 0 36,600 36,600 36,600 Investment Interest 1,449 4,394 9,651 4,000 9,500 Total Revenues 36,993 110,394 192,680 182,529 188,029 Expenditures Vehicle maintenance equipment 0 0 46,039 20,000 20,000 Snow plow replacement 0 134,761 110,309 0 0 Vehicle Replacement 23,790 87,679 0 0 0 Transfer out - #001 (networking equipment) 0 0 77,000 0 0 Total Expenditures 23,790 222,440 233,348 20,000 20,000 Revenues over (under) expenditures 13,203 (112,046) (40,668) 162,529 168,029 Beginning working capital 1,235,794 1,248,997 1,136,951 1,096,283 1,258,812 Ending working capital $ 1,248,997 $ 1,136,951 $ 1,096,283 $ 1,258,812 $ 1,426,841 101 Fund: 502 Risk Management Fund Spokane Valley 2019 Budget The City of Spokane Valley is exposed to risks of loss related to a number of sources including tort; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; natural disasters; and unemployment claims filed by former employees through the State of Washington. The Risk Management Fund was established to account for all such related revenues and expenses. Revenues for this fund are comprised almost entirely from an annual transfer of money from the General Fund and the single largest expense is typically the insurance premium the City pays to our insurance provider, the Washington Cities Insurance Authority (WCIA). Revenues Transfers in - #001 Investment Interest Total Revenues Expenditures Auto & Property insurance Unemployment Claims Miscellaneous Total Expenditures Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 325,000 $ 325,000 $ 350,000 $ 370,000 $ 390,000 8 422 1,107 0 0 325,008 325,422 351,107 370,000 390,000 284,112 277,298 311,467 370,000 390,000 14,722 8,820 29,066 0 0 0 0 0 0 0 298,834 286,118 340,533 370,000 390,000 Revenues over (under) expenditures 26,174 39,304 10,574 0 0 Beginning working capital 168,209 194,383 233,687 244,261 244,261 Ending working capital $ 194,383 $ 233,687 $ 244,261 $ 244,261 $ 244,261 102 CITY OF SPOKANE VALLEY, WA Capital Expenditures for 2019 Total Capital Expenditures and Related Financing 20,603,882 2,239,300 1,500,000 31,000 1,288,472 901,734 65,000 1,477,300 331,788 900,000 400,000 515,400 10,918,188 35,700 1 Contingency amount is to cover unforseen overruns, costs related to projects that were expected to complete in 2016 and the costs of projects that have not yet had funding sources identified. - Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project. 103 SOURCE OF FUNDS #001 #106 #107 #301 #302 #309 #311 #312 #314 #402 #403 2019 REET 1 REET 2 Park Aquifer Expenditure Solid Capital Capital Capital Pavement Capital Grade Stormwater Protection Developer Capital Outlay Description Budget General Waste PEG Projects Projects Projects Preservation Reserve Separation Management Area Grants Contributions #001 General Fund 107,000 107,000 - IT capital replacements Subtotal 107,000 107,000 1 01 01 01 01 01 01 01 01 01 01 01 0 #107 PEG Fund , - PEG Capital outlay 31,000 31,000 Subtotal 31,000 01 01 31,0001 01 01 01 01 01 0I 01 01 0I 0 #303 Street Capital Projects Fund s 123 Mission Ave - Flora to barker 5,000 5,000 142 Broadway @ Argonne/Mullan PCC intersection 12,500 2,500 10,000 166 Pines Rd (SR27) & Grace Ave. Intersection Safety 5,000 5,000 201 ITS Infill Project Phase 1 5,000 5,000 205 Sprague/Barker Intersection Improvements 35,700 35,700 247 8th & Carnahan Intersection Improvements 45,000 45,000 249 Sullivan/Wellesley Intersection 1,167,287 157,552 1,009,735 251 Euclid Ave. - Flora to Barker 5,000 5,000 258 32nd Ave Sidewalk - SR27 to Evergreen 5,000 5,000 259 N. Sullivan Corridor ITS Project (PE start 2017) 730,000 98,550 631,450 265 Wellesley Sidewalk Project 382,000 51,570 330,430 267 Mission Ave Sidewalk 420,000 84,000 336,000 273 Barker/I-90 Interchange 500,000 500,000 275 Barker Rd Widening - River to Euclid 132,000 132,000 276 Barker Rd Widening - Euclid to Garland 81,000 81,000 277 Barker Rd Widening - Garland to Trent 54,000 54,000 278 Wilbur Rd Sidewalk - Boone to Broadway 354,500 31,265 323,235 279 Knox Ave Sidewalk - Hutchinson to Sargent 294,000 26,169 267,831 281 Highland Estates Connector 200,000 200,000 Contingency 1 1,000,000 100,000 100,000 800,000 Subtotal 5,432,987 0 1 0 1 0 1 504,172 1 167,4341 01 0 1 317,0000 0 1 0 1 4,408,681 35,700 #309 Parks Capital Projects Fund 5,000 5,000 237 Appleway Trail - Sullivan to Corbin 268 Appleway Trail - Evergreen to Sullivan 72,500 9,788 62,712 280 Appleway Trail Amenities - University to Pines 509,595 509,595 xxx Browns Park Restroom 160,000 160,000 xxx Browns Park Improvements 1,000,000 1,000,000 xxx Swing sets 25,000 25,000 xxx Resurface Discovery Park 40,000 40,000 Subtotal 1,812,095 1,160,0001 01 01 01 01 65,0001 0I 14,788 01 01 01 572,3071 0 #311 Pavement Preservation Fund 7,238,200 972,300 1,500,000 734,300 734,300 1,477,300 1,820,000 - Pavement preservation Subtotal 7,238,200 972,3001 1,500,0001 01 734,3001 734,300 I 01 1,477,300 I 01 01 01 01 1,820,0001 0 #314 Grade Separation Fund 3,800,000 50,000 3,750,000 143 Barker BNSF Grade Separation 223 Pines Rd Underpass @ BNSF & Trent 900,000 900,000 4,700,000 0 1 0 1 0 1 50,0001 0 1 0 i 0 1 0 1 900,0001 0 1 0 1 3,750,0001 0 #402 Stormwater Management Fund 450,000 400,000 50,000 - Capital - various projects Subtotal 450,000 01 01 01 01 01 01 01 01 01 400,0001 0I 50,0001 0 #403 Aquifer Protection Area Fund 832,600 515,400 317,200 - Capital - various projects Subtotal 832,600 00 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 515,400 1 317,200 I 0 Total Capital Expenditures and Related Financing 20,603,882 2,239,300 1,500,000 31,000 1,288,472 901,734 65,000 1,477,300 331,788 900,000 400,000 515,400 10,918,188 35,700 1 Contingency amount is to cover unforseen overruns, costs related to projects that were expected to complete in 2016 and the costs of projects that have not yet had funding sources identified. - Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project. 103 #001 - General Fund City Manager / City Clerk City Attorney Public Safety Deputy City Manager Finance Human Resources Public Works City Hall Operations & Maintenance CPW - Engineering CPW - Economic Development CPW - Building and Planning CED - Administration CED - Economic Development CED - Development Services CED - Engineering CED - Planning CED - Building Parks & Rec - Admin Parks & Rec - Recreation Parks & Rec - Senior Cntr Parks & Rec - CenterPlace CITY OF SPOKANE VALLEY, WA Full Time Equivalent Employees Adopted 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 1 2018 Proposed 2019 (1) 5 5 5 5 5 5 5 5 5 3 3 3 3 3 3 3 3 3 O 0 0 0 0 0 0 0 0 8 8 7 7 6 6 6 6 6 10 12 11 11 10.75 11.75 11.75 11.75 11.75 2 2 2 2 2 2 2 2 2 7.5 7.5 7.5 7.5 7 7.375 7.375 7.375 6.375 O 0 0 0 0 0 0 0 1 O 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 3 3 3 3 2 2 2 2 1 O 0 0 0 0 0 2.5 2.65 4 O 0 0 0 0 0 11 11 10 8 8 6 6 8 7 0 0 0 9 9 8.5 8.5 8 8 0 0 0 14.75 14.75 12.75 12.75 11.5 12.5 14 14 15 2 2 2 2 2 2 2 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 7 7 5 5 5 5 5 5 5 Difference from 2018 to 2019 + (-) (2) 7 6.5 (0.500) (3) 3.5 3.5 0.000 O 0.12 0.120 (4) 3 1 (2.000) (5) 11.75 11.75 0.000 2 2 0.000 O 0 0.000 1 0.88 (0.120) (4) 12.5 13.275 0.775 (6)(7) 6.375 6 (0.375) (6) 18 20 2.000 (5) O 0 0.000 O 0 0.000 O 0 0.000 O 0 0.000 O 0 0.000 O 0 0.000 2 2 0.000 1 1 0.000 1 1 0.000 5 5 0.000 Total General Fund 81.25 83.25 74.75 74.75 72.25 73.625 73.625 73.775 74.125 74.125 74.025 -0.100 #101 - Street Fund 5 5 5 4.5 5 5.375 5.725 5.725 5.725 5.725 7.725 2.000 (7) #303 - Street Capital Project Fund 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 5 8.1 3.100 (7) #402 - Stormwater Fund 4 4 4 4.5 4.5 4.75 4.4 4.4 4.4 4.4 3.9 (0.500) (7) Total FTEs 93.75 95.75 87.25 87.25 85.25 87.25 87.25 87.4 87.75 89.25 93.75 4.500 (1) FTEs for 2017 reflect the reorganization that was effective in April 2017. The original 2017 Budget had FTEs of 88.4. (2) FTEs for 2018 reflect the budget amendment approved on May 29, 2018. (3) Vacant Administrative Assistant position reduced to 50%. (4) The Maintenance Worker position was split part time with the Precinct and City Hall. (5) Two Office Assistant positions were moved from DCM to Building. (6) For the General Fund portion of the Planning Grants Engineer position (0.375 FTE), position was moved from Economic Development to Engineering. (7) Supplemental budget request for 5 FTEs, including one Senior Engineer, one Assistant Engineer, and three Construction Inspectors. 104 2018 Work Force Comparison The 30 Washington Communities with a Population of 30,000 to 100,000 CITY POPULATION FULL-TIME PART-TIME Auburn 78,960 436 1 Bothell 44,370 322 6 Bremerton 40,630 307 13 Burien 50,680 73 5 Des Moines 30,860 125 7 Edmonds 41,260 215 5 Federal Way 96,350 315 8 Issaquah 36,030 237 11 Kennewick 80,280 360 7 Kirkland 86,080 718 16 Lacey 48,700 262 1 Lake Stevens 31,740 90 3 Lakewood 59,280 202 5 Longview 37,510 309 5 Lynnwood* 36,950 342 8 Marysville 65,900 269 8 Mount Vernon 34,360 210 50 Olympia 52,160 591 16 Pasco 71,680 356 0 Pullman 33,280 203 34 Puyallup 40,500 260 9 Redmond 62,110 624 18 Richland 54,150 475 23 Sammamish* 62,240 106 7 Shoreline 55,060 165 11 Spokane Valley 95,810 89 2 University Place 32,610 50 7 Walla Walla 33,840 272 12 Wenatchee 34,070 160 5 Yakima 93,900 757 20 AVE RAGE 297 11 Source: Association of Washington Cities Survey: 2018 Participant Data - Cities and Towns *2018 data not reported. Numbers from 2017. 105 EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Salary Schedule Effective January 1, 2018 Labor negotiations with the Washington State Council of County and City Employees, Local 270-V, AFSCME are underway for a new labor contract that will go into effect January 1, 2019. The figures currently presented on this page reflect salaries for calendar year 2018. Position Title Grade 2018 Range City Manager Unclassified Deputy City Manager 21-22 8,888.39 - 14,898.90 City Attorney 21 8,888.39 - 13,409.13 Finance Director 21 8,888.39 - 13,409.13 Parks and Recreation Director 20 7,999.45 - 12,069.10 City Engineer 19 7,199.37 - 10,862.30 Deputy City Attorney 19 7,199.37 - 10,862.30 Human Resources Manager 19 7,199.37 - 10,862.30 Planning Manager 18 6,480.26 - 9,775.59 Building Official 18 6,480.26 - 9,775.59 Engineering Manager 18 6,480.26 - 9,775.59 Economic Development Manager 18 6,480.26 - 9,775.59 Senior Engineer 17 5,831.91 - 8,797.67 Accounting Manager 17 5,831.91 - 8,797.67 Assistant Building Official 17 5,831.91 - 8,797.67 Public Works Superintendent 17 5,831.91 - 8,797.67 Attorney 16 5,248.20 - 7,917.40 City Clerk 16 5,248.20 - 7,917.40 Engineer 16 5,248.20 - 7,917.40 Senior Administrative Analyst 16 5,248.20 - 7,917.40 Senior Planner 16 5,248.20 - 7,917.40 Development Services Coordinator 16 5,248.20 - 7,917.40 GIS/Database Administrator 16 5,248.20 - 7,917.40 Accountant/Budget Analyst 16 5,248.20 - 7,917.40 Associate Planner 15 4,724.02 - 7,126.14 Assistant Engineer 15 4,724.02 - 7,126.14 IT Specialist 15 4,724.02 - 7,126.14 Engineering Technician II 15 4,724.02 - 7,126.14 Economic Development Project Specialist 15 4,724.02 - 7,126.14 Senior Plans Examiner 15 4,724.02 - 7,126.14 Public Information Officer 15 4,724.02 - 7,126.14 Human Resource Analyst 14 4,251.88 - 6,414.02 Administrative Analyst 14 4,251.88 - 6,414.02 CenterPlace Coordinator 14 4,251.88 - 6,414.02 Planner 14 4,251.88 - 6,414.02 Building Inspector II 14 4,251.88 - 6,414.02 Plans Examiner 14 4,251.88 - 6,414.02 Engineering Technician I 14 4,251.88 - 6,414.02 Senior Permit Specialist 14 4,251.88 - 6,414.02 Code Enforcement Officer 14 4,251.88 - 6,414.02 Deputy City Clerk 14 4,251.88 - 6,414.02 Maintenance/Construction Inspector 13-14 3,826.38 - 6,414.02 Recreation Coordinator 13-14 3,826.38 - 6,414.02 Customer Relations/Facilities Coordinator 13 3,826.38 - 5,772.39 Building Inspector I 13 3,826.38 - 5,772.39 Executive Assistant 13 3,826.38 - 5,772.39 Planning Technician 13 3,826.38 - 5,772.39 Senior Center Specialist 12-13 3,445.00 - 5,772.39 Human Resources Technician 12-13 3,445.00 - 5,772.39 Permit Facilitator 12 3,445.00 - 5,195.03 Help Desk Technician 12 3,445.00 - 5,195.03 Accounting Technician 12 3,445.00 - 5,195.03 Administrative Assistant 12 3,445.00 - 5,195.03 Permit Specialist 11-12 3,099.55 - 5,195.03 Maintenance Worker 11-12 3,099.55 - 5,195.03 Office Assistant II 10-11 2,789.41 - 4,675.75 Custodian 10 2,789.41 - 4,207.20 Office Assistant I 9-10 2,510.78 - 4,207.20 Note: Slight rounding differences may exist between the figures reflected on this page and the actual payroll rates computed by the Eden Payroll System. 106 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 23, 2018 Check all that apply: ❑ consent ❑ old business ❑ information ❑ admin. report AGENDA ITEM TITLE: Motion Consideration: Requests for the 2019 Budget. Department Director Approval: ® new business ❑ public hearing ❑ pending legislation ❑ executive session Council Awards of Outside Agency Funding GOVERNING LEGISLATION: This is a component of the annual budget development process. PREVIOUS COUNCIL ACTION TAKEN: Outside agency funding was discussed during the Council Workshop on February 13, 2018. At the April 3, 2018 Council meeting, there was Council consensus to increase the funding available for outside agency funding awards by $50,000 to $200,000, which has been built into the 2019 Budget development, and to eliminate the distinction between economic development and social service agencies in the application and in the award process. Council heard presentations from applicants at the September 18, 2018 meeting. BACKGROUND: Since its incorporation in 2003, the City has provided partial funding for local economic development and social service agencies. Through this process, the City is contracting for services that it might otherwise provide. These services include economic development and support of the poor and infirm (as allowed by the Washington State Constitution Article 8, Section 7). This partial funding of outside agencies is again up for consideration in the 2019 Budget development process. Currently included in the 2019 Budget is $243,000 for this purpose; however, $43,000 of this amount has been committed for a direct contract with Greater Spokane Incorporated and $18,000 has been committed for a direct contract with the Greater Spokane Valley Chamber of Commerce. This leaves $182,000 available for Council to award this evening. On September 18th Council heard 5 -minute presentations from those agencies requesting funding (see below), and based upon those written requests, presentations and ensuing questions, individual Councilmembers submitted to the Finance Department their recommendations for agency funding (detail on the attached sheet). OUTSIDE AGENCY PRESENTATIONS Economic Development and Social Services September 18, 2018 Requested 1 Big Brothers Big Sisters 2 Elevations; a Children's Therapy Resource Foundatil 3 Feed Spokane 4 Greater Spokane Inc - StartUp Spokane 5 JAKT 6 Spokane Valley Arts Council 7 Spokane Valley Heritage Museum 8 Spokane Valley Partners 9 Spokane Valley Summer Theater 10 Valleyfest 11 Widows Might 10,000 5,000 4,850 10,000 30,000 103,150 8,300 35,000 5,000 100,000 25,000 $336,300 OPTIONS: We plan to employ essentially the same methodology to make awards as was used during award processes for the years of 2013 through 2018. This process includes the following steps: 1. After agencies interested in receiving City funds for either social service or economic development purposes had submitted written application materials seeking funding assistance, each agency was given the opportunity to make a verbal presentation to the City Council. 2. Council members delivered their recommendations to the Finance Director for how much funding assistance should be provided to each agency. The total of the award amounts recommended by each Councilmember should equal no more than the amount of money included in the budget. 3. The Finance Director then prepared a summary of Councilmember recommendations that included both the number of Council votes received for each agency and the average of all the award recommendations. 4. Agencies that received four or more Council votes will be awarded the average of the Council recommendations. 5. Agencies that received fewer than four votes will not be considered for funding. 6. Any Council awards recommended to agencies that receive three or fewer Council votes will be added together and distributed evenly among those agencies that received seven Council votes. The distribution will be a simple arithmetic average of the total amount remaining to be awarded, divided by the number of agencies receiving seven votes. 7. In no event will any agency receive an allocation greater than their initial request. If the distribution referenced in #6 above were to cause an agency to receive an allocation greater than their initial request, that portion that would be greater than the request shall be divided equally among the other agencies receiving seven Council votes. 8. If the distribution process in steps #6 and #7 above causes all of the seven vote agencies to exceed their requests, then any remainder shall be divided equally among the other agencies receiving five and six Council votes. RECOMMENDED ACTION OR MOTION: Based upon a written recommendation received from each Councilmember, staff prepared the attached summary to support the following proposed motion: I move to award 2019 Outside Agency funding as follows: Big Brothers Big Sisters - $5,500; Elevations; a Children's Therapy Resource Foundation - $4,286; Feed Spokane - $4,535; GSI — StartUp Spokane - $3,336; JAKT - $16,278; Spokane Valley Arts Council - $24,105; Spokane Valley Heritage Museum - $8,300; Spokane Valley Partners - $35,000 Spokane Valley Summer Theater - $4,149 Valleyfest - $45,576; and Widows Might - $17,435. BUDGET/FINANCIAL IMPACTS: $182,000 is included in the 2019 Budget for this purpose; however, the above motion awards $168,500 in total due to some Councilmember allocations being less than the total available. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Spreadsheet reflecting a summary of Councilmember recommendations for outside agency funding. P:\City Clerk\Agenda Packets for Web\2018\2018, 10-23\Item 8 Council Recommended Awards for 2019 as of 2018 10 23 CITY OF SPOKANE VALLEY, WA 2019 Budget Summary of Outside Agency Allocations Recommended by City Council 1 Big Brothers Big Sisters 2 Elevations; a Children's Therapy Resource Foundation 3 Feed Spokane 4 GSI - StartUp Spokane 5 JAKT 6 Spokane Valley Arts Council 7 Spokane Valley Heritage Museum 8 Spokane Valley Partners 9 Spokane Valley Summer Theater 10 Valleyfest 11 Widows Might Councilmember Recommendations Higgins 1 Peetz 1 Woodard 1 Wick 1 Haley 1 Wood 1 Thompson 8,000 5,000 4,850 5,850 15,000 40,000 8,300 35,000 5,000 35,000 20,000 10,000 0 4,850 0 14,000 19,900 7,600 35,000 3,000 71,650 16,000 0 5,000 4,800 5,000 28,900 40,000 8,300 35,000 5,000 25,000 25,000 8,000 5,000 4,000 5,000 5,000 0 10,000 40,000 5,000 30,000 10,000 10,000 5,000 4,850 5,000 20,000 23,850 8,300 35,000 5,000 40,000 25,000 0 5,000 4,850 0 20,000 30,000 8,300 35,000 2,500 66,350 10,000 2,500 5,000 2,500 2,500 10,000 15,000 7,500 35,000 2,500 50,000 15,000 Total 182,000 182,000 182,000 122,000 182,000 182,000 147,500 ** Additional allocations were submitted for agencies that did not apply. Applications were not submitted from the 3 agencies listed below and thus the City cannot allocate outside agency funds to them as that would create a potential for illegal gifting of public funds: Culture Awareness & Inclusion Event Meals on Wheels Greater Spokane Substance Abuse Council Sum of agencies receiving fewer than 4 votes "+" or "" average of awards < or > $169,500 30,000 Balance remaining to be allocated 10,000 Allocate balance among remaining 7 vote agencies 20,000 Amount allocated to each agency 60,000 # of Votes 5 6 7 5 7 6 7 7 7 7 7 Spokane Valley Heritage Museum request Spokane Valley Partners request Average of 7 vote Councilmember awards to these agencies Unallocated balance due to request limitation Average 5,500 4,286 4,386 3,336 16,129 24,106 8,329 35,714 4,000 45,428 17,286 168,500 Requested 10,000 5,000 4,850 10,000 30,000 103,150 8,300 35,000 5,000 100,000 25,000 c c b c b c b b b b b 10/17/2018 Presented to Council 10/23/2018 5,500 4,286 4,535 3,336 16,278 24,105 8,300 35,000 4,149 45,576 17,435 336,300 168,500 Average Total Awards $168,500 a 0 d 743 743 5 149 b 8,300 35,000 (44,043) (743) d 5 & 6 vote agencies 4 c 2018 10 23 RCA Remaining $0 To: From: Re: DRAFT ADVANCE AGENDA as of October 18, 2018; 11:30 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings Oct 30, 2018, Study Session, 6:00 p.m. - Cancelled Nov 6, 2018, Study Session, 6:00 p.m. Proclamation: Armistice Remembrance ACTION ITEM: 1. Motion Consideration: Mayoral Appointments to Salary Commission — Mayor Higgins NON -ACTIN ITEMS: 2. Woodstove Change -out Grant Program - Jenny Nickerson; Julie Oliver of Spo.Clean Air 3. Police Department Quarterly Report — Chief Werner 4. City Logo, Code Amendment — Erik Lamb 5. Hearing Examiner Interlocal Agreement — Cary Driskell 6. Legislative Agenda, 2019 — Mark Calhoun 7. Governance Manual — Chris Bainbridge 8. Advance Agenda — Mayor Higgins [due Tue Oct 30] [*estimated meeting: Nov 13, 2018, Formal Meeting Format, 6:00 p.m. Proclamation: Small Business Saturday 1. PUBLIC HEARING #3: 2019 Budget — Chelsie Taylor 2. Second Reading Ordinance 18-024 adopting 2019 Budget — Chelsie Taylor 3. Consent Agenda (claims, payroll, minutes, HE Interlocal) 4. Second Reading Ordinance 18-023 approving 2018 Budget Amendment — Chelsie Taylor 5. First Reading Ordinance 18-025 amending City Logo Provision — Erik Lamb 6. Motion Consideration: Approval of 2019 Legislative Agenda — Mark Calhoun 7. Admin Report: Annual Comprehensive Plan Amendment 2019 Docket — Lori Barlow 8. Admin Report: LTAC Recommendations to Council — Chelsie Taylor 9. Admin Report: Advance Agenda (10 minutes) (20 minutes) (10 minutes) (15 minutes) (10 minutes) (15 minutes) (20 minutes) (5 minutes) 105 mins] [due Tue Nov 6 Nov 20, 2018, Study Session, 6:00 p.m. ACTION ITEMS: 1. Second Reading Ordinance 18-025 Amending City Logo Provisions 2. Resolution 18- Amending City Logo Style and Standards Guide — 3. Resolution 18- Amending Governance Manual — Chris Bainbridge 4. Motion Consideration: 2019 Annual Comp Plan Amendment Docket Public Comment Opportunity NON -ACTION ITEMS: 5. Fee Resolution for 2019 — Chelsie Taylor 6. Open Space Code Text Amendment — Marty Palaniuk 7. Advance Agenda — Mayor Higgins 8. Info Item: Department Reports (15 minutes) (10 minutes) (5 minutes) (10 minutes) (10 minutes) (10 minutes) (15 minutes) (20 minutes) (5 minutes) [*estimated meeting: 100 mins] — Erik Lamb Erik Lamb — Lori Barlow Nov 27, 2018 — Meeting Cancelled — Thanksgiving Holiday [due Tue Nov 131 (15 minutes) (10 minutes) (15 minutes) (15 minutes) (15 minutes) (20 minutes) (5 minutes) [*estimated meeting: 95 mins] Draft Advance Agenda 10/18/2018 1:00:09 PM Page 1 of 2 Dec 4, 2018, Study Session, 6:00 p.m. ACTION ITEMS: 1. First Reading Ordinance, Open Space Code Text Amendment — Marty Palaniuk NON -ACTION ITEMS: 2. Sullivan Bridge Project Completion Update — Gloria Mantz, John Hohman 3. Advance Agenda — Mayor Higgins Dec 11, 2018, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Second Reading Ordinance Open Space Code Text Amendment — Marty Palaniuk 3. Proposed Fee Resolution for 2019 — Chelsie Taylor 4. Motion Consideration: Award of Lodging Tax for 2019 — Chelsie Taylor 5. Admin Report: Advance Agenda Dec 18, 2018, Study Session, 6:00 p.m. Public Comment Opportunity 1. Advance Agenda — Mayor Higgins 2. Info Item: Department Reports Idue Tue Nov 26] (15 minutes) (15 minutes) (5 minutes) [due Tue Dec 4] (5 minutes) (10 minutes) (10 minutes) (15 minutes) (5 minutes) Idue Tue Dec 11] (5 minutes) [*estimated meeting: mins] No Meeting: Tuesday, December 25, 2018, and no meeting Tuesday, January 1, 2019 Jan 8, 2019, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Mayoral Appointments- Planning Commissioners — Mayor Higgins 3. Mayoral Appointments: Lodging Tax Advisory Committee — Mayor Higgins 4. Mayoral Appointments: Councilmembers to Committees — Mayor Higgins 5. Admin Report: Advance Agenda Jan 15, 2018, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Higgins Jan 22, 2019, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda 3. Police Department Quarterly Report — Chief Werner 4. Info Item: Department Reports *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Aging & Long Term Care Bd Appoints/Interlocal Animal Control Regulations (SVMC 7.30) Argonne Rd Broadway to Indiana Bid Award Barker 1-90 WSDOT Interlocal, & Contract Camping in RVs City Action Days, Olympia Feb 13-14 Community Inclusion Compassionate SV Donation Recognition Electrical Inspections Federal Lobbyist Contract Health District Re SV Stats Land Use Notice Requirements Legislative Delegation Meeting Legislative Remote Testimony (Chambers) [due Wed Jan 2] (5 minutes) (10 minutes) (10 minutes) (10 minutes) (5 minutes) due Tue Jan 81 (5 minutes) [due Wed Jan 15] (5 minutes) (5 minutes) (10 minutes) [*estimated meeting: mins] Mirabeau Park Forestry Mgmt Naming City Facilities Protocol Neighborhood Restoration Program Park Lighting Park Regulations Ordinance Amendments Police Dept. Quarterly Rpt (April, July, Oct, Jan) Sign Ordinance Snowplows, sidewalk snow removal, etc. St. Illumination (ownership, cost, location) St. O&M Pavement Preservation Studded Snow Tires Tobacco 21 Resolution Town Hall Conversations TPA Utility Facilities in ROW Draft Advance Agenda 10/18/2018 1:00:09 PM Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 23, 2018 Check all that apply: ❑ consent ❑ old business ® information ❑ admin. report AGENDA ITEM TITLE: Salary Commission GOVERNING LEGISLATION: Spokane Valley Municipal Code 2.10.020 Department Director Approval: ❑ ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session PREVIOUS COUNCIL ACTION TAKEN: 7-31-2018: Mr. Calhoun's City Manager Comments at the end of the meeting included mention of a previous comment at the July 24, 2018 Council meeting by a citizen who stated that he thought the Council's wages should be reviewed. Mr. Calhoun noted that the last time those salaries were reviewed was 2006 and he asked if Council is interested in having a future administrative report on methods to be used to change council salary, and Council agreed. 8-21-2018: City Attorney Driskell explained about the two ways a Council's pay could be adjusted, and it was Council's consensus to move forward on the option of having a salary commission, and to bring back an ordinance to update the Municipal Code accordingly. 9-11-2018: First reading Ordinance 18-021 amending SVMC 2.10.020, Salary Commission. 9-25-2018: Second reading Ordinance 18-021; Ordinance was approved. BACKGROUND: The Spokane Valley Municipal Code 2.10.020 calls for the creation of an independent salary commission to review and establish the salaries of the mayor and the council members, which commission shall consist of five members appointed by the mayor and confirmed by the city council, which commission shall serve without compensation for a term of up to one year. To be eligible for the commission, applicants must be a citizen of the United States, a resident of the City for at least one year immediately preceding such appointment and while serving on the independent salary commission, and a registered voter in Spokane County. Ads seeking commission members were placed in the Valley News Herald and the Exchange on September 28, and October 5, and 12, and in the Spokesman Review's Valley Voice on September 27, and October 4 and 11. The deadline to submit applications was 4:00 pm Monday, October 15, 2018. Because only two applications were received, new ads have been sent to the newspapers announcing the extended deadline of 4:00 pm Tuesday, October 30, with an anticipated appointment date of November 6, 2018. OPTIONS: Information only RECOMMENDED ACTION OR MOTION: Information only BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Chris Bainbridge, City Clerk ATTACHMENTS: SVMC 2.10 Spokane Valley Municipal Code Page 1/2 Chapter 2.10 SALARIES AND POSITION CLASSIFICATION Chapter 2.10 SALARIES AND POSITION CLASSIFICATION Sections: 2.10.010 Salary. 2.10.020 Independent salary commission. 2.10.010 Salary. A. Council Members. Each city council member shall be entitled to receive a salary as established by the independent salary commission, or as established through adoption by city council of a separate ordinance setting the salary for city council members. This salary shall be paid once per month. B. Mayor. The mayor shall be entitled to a salary as established by the independent salary commission, or as established through adoption by city council of a separate ordinance setting the salary for the mayor. This salary shall be paid once per month. C. Adjustment by Independent Salary Commission. If the City's independent salary commission establishes a salary schedule for the mayor and council members, those salaries shall take effect at the times, in the amounts, and under the conditions established in the schedule or as otherwise provided by law. (Ord. 18-021 § 2, 2018; Ord. 04-018 § 1, 2004). 2.10.020 Independent salary commission. A. Independent Salary Commission. 1. Creation of Independent Salary Commission. The City may appoint an independent salary commission. 2. Purpose. The purpose of the independent salary commission shall be to review and establish the salaries of the mayor and the council members. 3. Composition. The independent salary commission shall consist of five members appointed by the mayor and confirmed by the city council. 4. Compensation. The independent salary commission shall serve without compensation. 5. Term. The term of appointment is up to one year. 6. Qualifications. a. Each person appointed to serve as a member of the independent salary commission shall be a citizen of the United States, a resident of the City for at least one year immediately preceding such appointment and while serving on the independent salary commission, and a registered voter in Spokane County. b. No officer, official, or employee of the City or any of their immediate family members may serve on the independent salary commission. "Immediate family member" as used in this section means the parents, spouse, siblings, children, or dependent relatives of the officer, official, or employee, whether or not living in the household of the officer, official, or employee. 7. Operation. a. The independent salary commission shall elect a chair and vice chair from among its members. The independent salary commission may establish and adopt rules of procedure for the efficient and fair conduct of its business. b. The city manager shall appoint staff and make available supplies and equipment to assist the independent salary commission in preparation of its reports and records. c. Any communication from the independent salary commission to any member of the city council while reviewing the schedule of salaries shall be in writing and made part of the record of the independent salary commission's proceedings. d. The independent salary commission shall keep a written record of its proceedings, which shall be a public record in accordance with state law, and shall actively solicit public comment at all meetings which shall be subject to the Open Public Meetings Act, Chapter 42.30 RCW. e. The first meeting of the independent salary commission shall occur no later than 20 days after the appointments are made by the city council, and the commission shall review and, if it so determines, amend and file its schedule of salaries with the city clerk within 90 days after appointments are made by the city council. f. Three members of the independent salary commission shall constitute a quorum and the affirmative vote of three members shall be sufficient for the decision of all matters and the transaction of all business. Spokane Valley Municipal Code Page 2/2 Chapter 2.10 SALARIES AND POSITION CLASSIFICATION 8. Responsibilities. To determine the appropriate rate of compensation, the independent salary commission shall assess the market rate of compensation for elected city officials and study the relationship of salaries to the duties of the mayor and the city council members. Salaries shall be established by an affirmative vote of not less than three members. 9. Removal. A member of the independent salary commission may only be removed during the appointment term for cause such as incapacity, incompetence, neglect of duty, malfeasance, or for a disqualifying change of residence. 10. Filing Date — Salary Schedule. The independent salary commission shall file its salary schedule with the city clerk who will publish the schedule two times, at least one week apart, in the official newspaper of the City. The second date of publication shall be considered the official filing date of the salary schedule. 11. Effective Date — Salaries. The independent salary commission's salary schedule shall become effective in the amounts, at the times, and under the conditions established in the schedule unless a referendum has been filed pursuant to SVMC 2.10.020(B). Once filed, the schedule shall be incorporated into the City budget without further action of the city council or independent salary commission. Salary adjustments established by the independent salary commission that result in a salary increase shall be effective immediately as to all council members and/or the mayor, regardless of their terms of office. If the salary adjustment established by the independent salary commission results in a salary decrease, the decreased salary shall be effective at the commencement of the incumbent's next subsequent term of office. B. Referendum. 1. Salary Schedule Subject to Referendum Petition. a. The independent salary commission's adopted salary schedule shall be subject to referendum petition by the people of the City. Any such petition shall be filed with the city clerk within 30 days after the official filing date of the salary schedule. In the event of the filing of a valid referendum petition, the salary increase or decrease shall not go into effect until approved by a vote of the people. b. Referendum measures shall be submitted to the voters of the City at the next following general or municipal election occurring 30 days or more after the petition is filed, and shall be otherwise governed by the provisions of the Washington State Constitution or other laws generally applicable to referendum measures. 2. Referendum Statement. A referendum statement on a petition shall be phrased in the following language: Should the salary schedule filed with the City Clerk of the City of Spokane Valley by the Independent Salary Commission on be repealed in its entirety? Your signature on this petition indicates your vote in favor of repeal of the attached salary schedule in its entirety. A copy of the salary schedule or ordinance to such referendum petition shall be attached to each referendum petition for the information of the parties requested to sign such petition. 3. Initiative Provisions Applied to Referendum Process. All state law provisions applicable to the form of the petition and sufficiency of signatures required for an initiative petition as set forth herein, and to the submission to the vote of the people as set forth herein, shall apply to a referendum petition and to the salary schedule sought to be defeated thereby. 4. Referendum — Effective Date — Record. If a majority of the number of votes cast on the referendum oppose the salary schedule or ordinance, such salary schedule or ordinance shall be deemed repealed following the certification of the vote. (Ord. 18-021 § 2, 2018; Ord. 06-021 §§ 1, 2, 2006). City of Spokane Valley Community & Public Works Department Monthly Report 01/01/2018 - 09/30/2018 Page Title 1 Cover Sheet 2 Pre -Application Meetings Requested 3 Online Applications Received 4 Construction Applications Received 5 Land Use Applications Received 6 Construction Permits Issued 7 Land Use Applications Approved 8 Development Inspections Performed 9 Code Enforcement 10 Revenue 11 Building Permit Valuations Printed 10/08/2018 11:51 Page 1 of 11 Community & Public Works Department Monthly Report 01/01/2018 - 09/30/2018 Pre -Application Meetings Requested A Pre -Application Meeting is a service provided to help our customers identify the code requirements related to their project proposal. Community & Public Works Department scheduled a total of 14 Pre -Application Meetings in September 2018. 20 10 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Land Use Pre -Application ® Commercial Pre -App Meeting Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial Pre -App Land Use Pre -Application Meeting Monthly Totals Annual Total To -Date: 129 8 6 14 9 2 6 8 10 7 0 0 0 8 9 4 2 5 7 10 7 7 0 0 0 16 15 18 11 Printed 10/08/2018 11:51 Page 2 of 11 -90r- -nar-ir-i Community & Public Works Department Monthly Report 01/01/2018 - 09/30/2018 Online Applications Received Community & Public Works Department received a total of 219 Online Applications in September 2018. 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Trade Permit Right of Way Permit Sign Permit Reroof Permit Pre -Application Meeting Request Demolition Permit Other Online Applications Approach Permit Approach Permit Demolition Permit Other Online Applications Pre -Application Meeting Request Reroof Permit Right of Way Permit Sign Permit Trade Permit DecJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov 0 0 3 5 1 2 2 2 3 0 0 0 3 2 6 1 0 2 0 0 3 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 12 12 21 29 37 40 33 51 30 0 0 0 85 56 80 99 79 40 58 76 58 0 0 0 1 3 1 0 4 6 8 10 1 0 0 0 124 115 124 121 131 151 140 141 124 0 0 0 Monthly Totals 225 188 236 255 252 241 241 :0 Annual Total To -Date: Printed 10/08/2018 11:51 2,137 Page 3 of 11 Community & Public Works Department Monthly Report 01/01/2018 - 09/30/2018 Construction Applications Received Community & Public Works Department received a total of 492 Construction Applications in September 2018. 800 600 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Commercial - TI Residential - New Other Construction Permits Commercial - New Commercial - TI Residential - New Commercial - Trade Residential - Trade Residential - Accessory Demolition Sign Other Construction Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 38 6 17 5 17 18 13 12 51 62 4 8 4 28 6 12 11 14 11 23 22 8 13 8 37 58 40 17 22 33 19 8 21 13 15 9 9 38 36 29 24 12 19 12 48 20 9 0 0 0 88 85 0 0 0 10 17 0 0 0 9 0 10 0 0 0 40 0 0 0 0 0 *6 *5 *10 *5 3 *3 4 3 *11 0 0 0 *8 *7 *8 5 *13 *14 *14 *19 *3 0 0 0 *268 *264 *314 *349 *365 *329 *326 *389 *307 0 0 0 Monthly Totals 422 387 421 514 504 470 453 608 491 0 0 0 Annual Total To -Date: Printed 10/08/2018 11:58 4,270 Page 4 of 11 *Includes Online Applications. Community & Public Works Department Monthly Report 01/01/2018 - 09/30/2018 Land Use Applications Received Community & Public Works Department received a total of 56 Land Use Applications in September 2018. 100 50 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec r -i Boundary Line Adjustment Short Plat Preliminary f44911 Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits M Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 4 2 6 0 6 7 4 3 4 0 0 0 3 1 4 3 4 3 4 2 3 0 0 0 2 1 0 0 1 1 0 1 0 0 0 0 1 0 0 0 0 0 0 0 1 0 0 0 1 4 0 1 4 2 2 6 1 0 0 0 0 1 0 0 0 0 0 0 1 0 0 0 1 3 2 1 2 0 2 3 4 0 0 0 0 0 0 1 2 3 2 1 1 0 0 0 64 45 52 42 53 56 45 44 41 0 0 0 Annual Total To -Date: Printed 10/08/2018 11:58 564 Page 5 of 11 Community & Public Works Department Monthly Report 01/01/2018 - 09/30/2018 Construction Permits Issued Community & Public Works Department issued a total of 494 Construction Permits in September 2018. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Commercial - TI Residential - New Other Construction Permits Commercial - New Commercial - TI Residential - New Commercial - Trade Residential - Trade Residential - Accessory Demolition Sign Other Construction Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 37 2 5 7 8 6 13 23 11 0 0 0 12 8 9 10 12 26 5 8 6 0 0 0 20 10 22 13 17 18 6 23 31 0 0 0 10 10 8 12 9 12 36 14 6 0 0 0 58 50 53 47 41 44 21 46 78 0 0 0 3 5 12 23 31 27 11 9 15 0 0 0 4 4 7 5 2 2 4 1 9 0 0 0 9 4 10 5 8 11 9 20 3 0 0 0 255 256 303 311 361 308 309 361 300 0 0 0 Monthly Totals 408 " " Annual Total To -Date: Printed 10/08/2018 11:59 3,940 Page 6 of 11 onthly Totals 64 40 61 Community & Public Works Department Monthly Report 01/01/2018 - 09/30/2018 Land Use Applications Approved Community & Public Works Department approved a total of 47 Land Use Applications in September 2018. 80 60 40 20 0 Jan Feb Mar Apr May ]un Jul Aug Sep Oct Nov Dec Boundary Line Adjustment Short Plat Preliminary _ I Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits M Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 3 1 2 1 1 2 2 5 0 0 0 2 1 1 1 1 0 0 1 1 0 0 0 O 0 0 0 0 0 0 0 1 0 0 0 O 1 0 0 0 0 0 0 0 0 0 0 O 2 3 0 0 0 0 2 1 0 0 0 O 0 0 0 0 0 0 1 0 0 0 0 O 0 0 1 0 0 2 0 0 0 0 0 O 0 0 0 1 1 0 0 0 0 0 0 61 33 55 29 56 46 49 39 39 0 0 0 TIP Annual Total To -Date: Printed 10/08/2018 11:59 449 Page 7 of 11 Community & Public Works Department Monthly Report 01/01/2018 - 09/30/2018 Development Inspections Performed Community & Public Works Department performed a total of 1476 Development Inspections in September 2018. Development Inspections include building, planning, engineering and ROW inspections. 2,500 2,000 1,500 1,000 500 0 2018 2017 2016 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec - 2016 2017 2018 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals 1,053 1,023 1,558 1,478 1,775 1,996 1,604 1,673 1,463 0 0 967 777 1,356 1,351 1,726 1,680 1,374 1,760 1,460 1,627 1,378 1,114 16,57, 764 958 1,332 1,390 1,443 1,574 1,309 1,468 1,554 1,529 1,509 1,076 Printed 10/08/2018 11:59 Page 8 of 11 Community & Public Works Department Monthly Report 01/01/2018 - 09/30/2018 Code Enforcement Code Enforcement Officers responded to 54 citizen requests in the month of September. They are listed by type below. Please remember that all complaints, even those that have no violation, must be investigated. 100 50 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec CE -Stop Work Order Environmental General Nuisance ® Property Complaint, Non -Violation CE -Stop Work Order Complaint, Non -Violation Environmental General Nuisance Property Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 0 0 0 1 2 1 2 2 0 0 0 1 0 0 0 23 32 32 45 45 32 41 39 24 0 0 0 75 11 11 19 19 16 33 29 29 0 0 0 Monthly Totals 99 45 44 66 67 48 74 70 54 0 0 0 Annual Total To -Date: Printed 10/08/2018 11:59 567 Page 9 of 11 Revenue 2018 Trend 2017 2016 2015 2014 2013 Community & Public Works Department Monthly Report 01/01/2018 - 09/30/2018 Community & Public Works Department Revenue totaled $254,117 in September 2018. 400,000 300,000 200,000 100,000 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2018 2017 Five -Year Trend Jan Feb Mar Apr May Jun Jul Aug Sep $193,214 $127,869 $224,540 $223,783 $235,713 $163,706 $261,083 $364,042 $254,117 $141,336 $114,162 $200,027 $177,670 $255,932 $239,522 $168,601 $161,655 $158,931 $175,053 $136,687 $114,587 $2,044,164 $185,045 $153,153 $153,939 $237,444 $318,163 $274,897 $156,278 $144,167 $159,789 $202,869 $250,078 $173,009 $2,408,831 $213,319 $191,658 $383,912 $196,705 $371,319 $243,029 $128,848 $271,684 $252,268 $207,849 $150,902 $133,482 $2,744,975 $74,775 $108,328 $161,174 $187,199 $123,918 $117,453 $162,551 $162,864 $99,587 $181,791 $99,627 $102,195 $1,581,462 $74,628 $66,134 $198,571 $160,508 $282,086 $152,637 $117,776 $127,540 $153,838 $149,197 $84,442 $97,689 $1,665,046 $158,912 $51,536 $102,538 $106,496 $184,176 $409,592 $277,553 $102,021 $129,174 $133,561 $98,386 $66,559 $1,820,504 Oct 1 Nov Dec Totals $0 $0 $02,048,067 Printed 10/08/2018 12:01 Page 10 of 11 Community & Public Works Department Monthly Report 01/01/2018 - 09/30/2018 Building Permit Valuation Community & Public Works Department Building Permit Valuation totaled $23,745,482 in September 2018. 80,000,000 60, 000, 000 40, 000, 000 20, 000, 000 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec -+•- 2018 2017 - Five -Year Trend 2018 Trend 2017 2016 2015 2014 2013 Jan $12.86M $12.68M $23.82M $7.97M $2.93M $3.18M $25.49M Feb Mar $6.72M $12.32M $18.37M $28.14M $10.71M $2.45M $1.92M $27.60M $16.83M $6.98M $55.63M $8.07M $9.90M $3.59M Apr $7.96M $15.22M $31.20M $10.10M $18.60M $8.92M $7.30M May $9.53M $27.19M $35.66M $36.76M $6.73M $34.58M $22.22M Jun $26.26M $22.32M $35.64M $19.11M $7.53M $7.44M $41.88M Jul Aug $29.25M $12.24M $9.78M $7.07M $5.05M $6.37M $32.91M $25.29M $14.94M $9.05M $41.60M $8.06M $9.47M $6.52M Printed 10/08/2018 12:01 Page 11 of 11 Sep $20.67M $13.57M $8.88M $33.68M $5.15M $12.01M $8.11M Oct $0.00M $11.13M $10.14M $9.13M $14.42M $7.74M $14.22M Nov Dec $0.00M $18.31M $67.10M $7.76M $5.86M $3.60M $7.25M $0.00M $7.24M $16.78M $5.52M $5.08M $6.30M $2.54M Totals Community & Public Works Department Monthly Report 09/01/18 — 09/30/18 MAINTENANCE Agreements for Services Adopted and In Operation * Budget estimates ** Does not include September Contract Name Contractor Contract Amount Total % of Contract Expended Expended Street Maintenance Street Sweeping Storm Drain Cleaning Snow- On Call Operators Landscaping Weed Spraying Emergency Traffic Control Litter and Weed Control State Highway Maintenance Traffic Signals, Signs, Striping Dead Animal Control Poe Asphalt AAA Sweeping AAA Sweeping Multiple (3) Senske Spokane Pro Car Senske Geiger Work Crew WSDOT Spokane County Mike Pederson $1,561,663.00 $490,200.00 $202,587.50 $215,000.00 $62,256.92 $20,124.20 $10,000.00 $70,000.00 $265,000.00 $670,000.00 $20,000.00 $910,807.71 $409,906.26 $126,917.13 $50,705.72 $27,074.12 $14,374.25 $4,003.81 $49,597.50 $105,383.13 $406,250.43 $9,075.00 58.32% 83.62% 62.65% 23.58% 43.49% 71.43% 40.04% 70.85% 39.77% 60.63% 45.38% IMEIMMEMEMEI Citizen Requests for Pub is or s - ep em ser Request Submitted In Progress Resolved Broken Sprinkler CPW Projects Dead Animal Removal General Street Maint Gravel Shouldering Hazard on Street Illegal Dumping Vegetation / Wee Report a Pothole Sidewalks - repair Street Sweein SOLID WASTE STORMWATER TRAFFIC Signs: Missing/ Damag,, SNOW Plowing Damage Traffic 9 9 20 3 3 5 10 12 3 3 3 11 22 17 0 0 2 2 0 0 1 0 2 0 0 1 1 3 9 9 18 1 3 5 9 12 1 3 3 10 21 14 1 0 0 0 1 0 Totals STREET MAINTENANCE ACTIVITY The following is a summary of Contractor maintenance activities in the City of Spokane Valley for September 2018: • AAA Sweeping - Monthly arterial maintenance sweeping. • AAA Sweeping Vactor Contract — Cleaning drywells and swale inlets throughout the City • Poe Asphalt — Asphalt patching on Barker, Woodruff, and Flora. • Pothole patching. • Geiger Work Crew — Dryland grass mowing, tree trimming, litter pickup. WASTEWATER Status of the process can be monitored at: http://www.spokaneriver.net/, http://www.ecy.wa.gov/geographic/spokane/spokane river basin.htm, http://www.spokanecounty.org/utilities/WaterReclamation/content.aspx?c=2224 and http://www.spokaneriverpartners.com/ STORMWATER UTILITY The following is a summary of City Stormwater Utility activities for September 2018: • Developing Stormwater Assessment and Recommendation reports for 2019 Capital Improvement projects. Nine reports completed in September. • Continue initial meetings, correspondence and planning with Department of Ecology concerning stormwater grant projects. • Participated in Eastern Washington Stormwater Group discussion, assessment, review and comment on the Draft 2019 reissuance of the NPDES permit. • Continued annual management and/or participation of the following service contracts o Senske — swale maintenance o Spokane Pro Care — weed spraying o AAA Sweeping — Storm Drain Cleaning • Continued providing utility locates to meet 811 requirements. • Continued working on the following tasks: o Responded to stormwater related issues, 10 sites. o Stormwater action requests for small works and maintenance projects 2018. Current status to date is shown below: Stormwater Project Requests (Incl. Public and In -Staff Requests) September -18 Total Requests Logged Since 2009: 380 2018 Completed Projects: Completed Projects 2009-2017: Locations not warranting work: 0 195 93 Total Project Backlog: 92 Remaining Projects Assigned for 2018-2020 Small Works: Maintenance: Large Capital: 47 34 10 Unfunded Projects Large Capital: 6 2 DEVELOPMENT ENGINEERING The following is a summary of Development Engineering activities for September 2018: • Assisted Building and Planning Division with preparation of design requirements for (7) Commercial and (7) Land Use Pre-Application meetings. • Prepared multiple Recommended Conditions of Approvals for preliminary plats and Dedication Languages for final plats. Reviewed multiple final plats and submittal packages to record final plats. • Reviewed civil plans and drainage reports for Engineered Grading Permits associated with commercial and land use projects. Coordinated with private Engineers and Developers. • Reviewed civil plans for the following projects: o Eye Care Associates o Great Northern Storage o Old Milwaukee Subdivision — 10 lots o Adams Road Plat — 14 lots o Ponderosa East 2nd Addition — 22 lots o Riverside Apartments o Montgomery Park Building o 1st Avenue Short Plat — 8 lots o Klein Subdivision — 14 lots o Trailside Grading Plan o Broadway Apartments o TAPA Storage Facility — Phase 2 o Raugust Mini Storage • Met with citizens and developers in Permit Center to answer inquiries and discuss design requirements for potential commercial and land use projects. • Conducted preconstruction meetings, performed site visits, prepared punch lists, reviewed surety estimates, and reviewed and approved construction certification packages to finalize final plats and to issue commercial building certificates of occupancy. 3 CAPITAL PROJECTS Spokane Public Works Projects Monthly Summary - Design & Construction September -2018 Project # Design & Construction Projects Funding Proposed Ad Date Bid Open Date %Complete Estimated Construction Completion Total Project Cost PE I CN Street Projects 0123 Mission Ave - Flora to Barker FHWA - STP(U) 04/13/18 05/04/18 100 70 11/15/18 $ 4,333,334 0143 Barker Rd/BNSF Grade Separation FHWA - STP(U) TBD TBD 30 0 12/31/22 $ 2,827,702 0201 ITS Infill Project - Phase 1 FHWA - CMAQ 02/23/18 03/16/18 100 95 10/31/18 $ 535,884 0249 Sullivan & Wellesley Intersection Improv FHWA - STP(U) 05/03/19 05/24/19 33 0 12/31/19 $ 1,370,000 0258 32nd Ave Sidewalk-SR27to Evergreen TIB- SP 03/23/18 04/06/18 100 45 09/28/18 $ 669,600 0259 North Sullivan ITS Project FHWA - CMAQ TBD TBD 99 0 07/31/19 $ 914,209 0265 Wellesley Sidewalk Project FHWA - CMAQ TBD TBD 75 0 12/31/18 $ 447,000 0267 Mission SW - Bowdish to Union TIB- SP TBD TBD 10 0 12/31/19 $ 486,000 Street Preservation Projects 0248 Sprague Street Pres - Sullivan to Corbin FHWA - STP(U) 02/23/18 03/16/18 100 95 12/31/18 $ 1,977,273 0252 Argonne Resurfacing: Broadway to Indiana FHWA-STP(U) 10/05/18 10/26/18 100 0 07/01/19 $ 640,000 0254 Mission - McDonald to Evergreen COSV 06/29/18 07/13/18 100 90 10/31/18 $ 946,167 0272 Euclid Avenue Preservation Project COSV 06/29/18 07/13/18 100 50 12/31/18 $ 1,300,000 Traffic Projects 0222 Citywide Reflective Signal Back Plates HSIP 0263 Citywide Signal Backplates HSIP Parks Projects 0268 Appleway Trail -Evergreen to Sullivan FHWA-STP(U) N/A N/A 100 98 03/01/19 $ 81,000 N/A N/A 100 98 12/31/18 $ 124,862 TBD TBD 5 0 12/31/21 $ 2,395,000 Project # Design Only Projects Funding Design Complete Date % Complete Total Project Cost PE 0205 0223 0247 Street Projects Sprague/Barker Intersection Improvement COSV Pines Rd Underpass @ BNSF &Trent COSV 8th & Carnahan Intersection Improvements COSV 0273 Barker/I-90 Interchange WSDOT 0275 Barker Rd Widening - River to Euclid COSV 0276 Barker Rd Widening - Euclid to Garland COSV 0277 Barker Rd Widening - Garland to Trent COSV 0278 Wilbur Sidewalk- Boone to Broadway CDBG 0279 Knox Ave Sidewalk: Hutchinson to Sargent CDBG 0281 Highland Estates Connector 12/31/18 TBD TBD TBD 12/31/20 12/31/20 12/31/20 04/30/19 04/30/19 12/31/19 5 10 0 0 0 0 0 3 0 0 $ 51,619 $ 1,710,000 $ 700,000 $ 1,000,000 $ 220,000 $ 135,000 $ 90,000 $ 399,471 $ 339,245 $ 200,000 Street Preservation Projects 0256 University Rd Pres -24th to Dishman Mica COSV 12/01/18 90 $ 48,000 0257 University Rd Pres -16th to 24th COSV 12/01/18 90 $ 53,000 0269 Evergreen - Mission Connector to Indiana FHWA - STP(U) TBD 10 $ 660,000 Stormwater Projects 0198 Sprague, Park to University LID Dept of Ecology 03/01/20 30 $ 20,000 0199 Havana -Yale Diversion Dept of Ecology 10/31/18 35 $ 20,000 0200 Ponderosa Surface Water Diversion Dept of Ecology 10/31/18 35 $ 20,000 0262 Stormwater Capacity Grant Dept of Ecology TBD 0 $ - 4 TRAFFIC Argonne -Mullan Coordination Project Traffic is working with a consulting engineer and WSDOT to develop a traffic signal timing plan for the Argonne -Mullan Corridor. This project is slated to be complete by year end. Assisted CIP Street projects are in construction and Traffic staff reviews traffic control plans in the field as problems and concerns arise due to changing traffic patterns. CIP and traffic staff continue to work to get the construction completed with as little impact to the public. Traffic Model Update The City's traffic model has not been updated since before December, 2016. With such healthy development occurring in Spokane Valley, the City's traffic modeling is becoming obsolete. Traffic staff is working with a consultant to input developer provided information so that the modeling reflects as best as practical the traffic on our City streets. We plan to have this effort complete by the end of November. PLANNING AND GRANTS Grant Applications for the Pines Road/BNSF Grade Separation Project Consolidated Rail Infrastructure and Safety Improvements (CRISI) Program The program is for highway -rail grade crossing improvement projects and the City is eligible for funding for the preliminary engineering (PE) phase of the project. In June and July, 2018, the City submitted funding applications to the Federal Rail Administration's (FRA) CRISI Program for fiscal years (FY) 17 and 18, respectively. The City submitted a total PE phase request of $1,246,500 with a City -match of $1,246,500 (50% match), for a total PE phase cost of $2,493,000. Awards are anticipated to be announced in fall 2018 for FY 17 and Spring 2019 for FY 18. Transportation Improvement Board (TIB) Call for Projects In June, 2018, TIB announced its annual call for projects. On July 24, 2018, City Council authorized the City Manager to submit applications for three projects: Project Name Program Total Cost Grant Request (%) City Match (%) 1. University Rd — 16th to Dishman Mica UAP $3,125,000 $1,875,000 (60%) $1,250,000 (40%) 2. Sprague & Barker Intersection Improv. UAP $1,600,000 $1,280,000 (80%) $320,000 (20%) 3. Adams Rd from 16th to 23rd SP $508,000 $406,400 (80%) $101,600 (20%) Total $5,233,000 $3,561,400 $1,671,600 Project applications were mailed to TIB's office on August 15, 2018 and award announcements are anticipated in November 2018. Additional Grant Information Spokane Regional Transportation Council (SRTC) Applications to SRTC were submitted on May 10, 2018. Through September, SRTC facilitated multiple application reviews amongst its Technical Transportation Committee (TTC), Transportation Advisory Committee (TAC) and internal SRTC staff to identify project application rankings. In 5 September, SRTC's staff and Executive Board evaluated the project rankings and worked to identify an appropriate distribution of available funding to selected projects. This process is scheduled to be completed in October. Overall, there were 49 total project applications submitted from 11 different agencies requesting nearly $100 Million. The total dollars available for award is $26.2 million. The table below includes the City's submitted project applications. City Priority # Project Total Request Funding Source 1 Pines/BNSF GSP (RW Only) $3,795,000 STBG 2 Barker — Spokane River to Trent $6,331,800 STBG 3 Sprague & Barker Intersection $1,159,979 CMAQ 4 Pines & Mission Intersection $1,211,000 CMAQ 5 Mullan Road $1,211,000 STBG 6 Argonne Reconstruction $2,508,500 STBG 7 Park Road (RW Only) $268,150 STBG 8 Wilbur Road Sidewalk $557,060 STBG-SA TOTAL $17,042,489 2019-2024 Six Year Transportation Improvement Program (TIP) The six-year TIP for 2019 — 2024 was adopted in June of 2018. State law requires the six-year TIP to include all local road projects using REETfunds, as well as regionally significant and federally funded transportation projects, which will be adopted into the four-year Statewide Transportation Improvement Program (STIP). In September, staff worked with SRTC to review regionally significant and federally funded projects in the Six Year TIP for potential adoption into the STIP, which will be updated by SRTC and WSDOT in October for adoption in November. Additional projects receiving federal funds through various grant programs will be announced in the coming months, and City staff will prepare to amend those projects into the 2019 — 2022 STIP in January 2019. Comprehensive Plan Amendments, Chapters 2 and 5 Transportation Elements Amendments to the Transportation sections of the Comprehensive Plan are currently in development. These amendments will include policy and strategy changes to reflect the Planned Action Ordinance projects in and around the Centennial Business Park as well as to support continued safety and accessibility improvements to Spokane Valley streets for all modes of transportation. Analysis by staff in September identified areas with high -densities of short trips, under three miles in length, and compared these locations with areas previously identified as having high densities of jobs, housing, crashes, and congestion. This information will aid in revising planned networks for walking, bicycling, transit, and safety projects in order to achieve high returns on investment and alignment with grant criteria to assist with implementation. In September, staff began seeking public input on these updates through an online survey, website, and in-person outreach at community events such as Valleyfest. Planning Studies The ongoing South Barker Corridor Study reviews current and forecasted conditions along the Barker Corridor from Mission Avenue south to 8th Avenue, focusing in particular on the north and 6 south interchanges at 1-90. In September, a revised interim analysis was conducted to assess a new design option on the north side of the Barker and 1-90 interchange. This design option consists of a single roundabout joining the Barker, Cataldo and Boone intersections with the on -ramps and off - ramps from west -bound 1-90. This layout offers the potential to accommodate both near-term increases in traffic as well as long-term plans for reconstructing the Barker Bridge over 1-90. Interim analysis conducted in September shows that this layout accommodates current and interim traffic demand through 2028. The next phase of the study will assess long-term traffic impacts and recommendations through 2040. The consultant will present results of the long-term analysis to staff in late -fall. Study completion is scheduled for December 2018. Pavement Management Update Contract for the Evaluation of Pavement Management Program Staff has entered into an agreement for professional services with Nichols Consulting Engineers (NCE) to provide a full evaluation of the existing pavement management program and provide recommendations that will most efficiently serve the City. The scope of work is scheduled to occur between August 2018 and January 2019. 2019 Pavement Preservation Projects Preservation projects are funded by Fund 311 and generally do not receive outside funding support. Project selection considers available funding, pavement condition, street classification, eligibility and availability of grant funding, and long term plans such as the comprehensive plan and six-year transportation improvement plan. The preliminary project list that will be funded by Fund 311 is shown below. Some projects are funded by awarded grants and the City will provide matching funds via Fund 311; whereas other projects will be completely funded by Fund 311. Project Name Limits from Limits to Comment Argonne Broadway Mission Awarded Grant -13.5% City Match Evergreen Mission Connector Indiana Awarded Grant -13.5% City Match University 16th Ave. Dishman-Mica Budgeted — Potential TIB Grant — 40% City Match Mullan Broadway Mission PE Only — Leverage design for future grant applications Mission University Union Pavement preservation +TIB Sidewalk Grant Argonne Valleyway Broadway Complete a gap between preservation projects. Broadway Havana Fancher Pavement preservation near regional facility (fairgrounds) Indiana Evergreen Sullivan Pavement preservation near regional facility (mall) Additionally, the City plans to enter into a contract with Budinger & Associates to conduct pavement strength evaluations for the above listed projects. Evaluations will result in an ideal pavement overlay thickness and/or recommendations for road reconstruction. Contract agreements are expected to be completed in October and the work will be completed through November and December. 7 Mark aIk Wel ner Chief of Pollee Spokane Valley Police Department Accredited Since 2011 Services provided in partnership with the Spokane County Sheriff's Office and the Community, Dedicated to Your Safety. Ozzie Knezovich Sheriff TO: Mark Calhoun, City Manager FROM: Mark Werner, Chief of Police DATE: October 17, 2018 RE: Monthly Report September 2018 In August 2016, we switched from UCR to N173RS classification, rnhich rrrearrs we went from reporting based on a hierarchy to reporting all the crimes for each incident. Consequently, comparing crime statistics before August 2016 to crone statistics after that timeframe is nol recommended using the data provided in the attached charts and graphs. ADMINISTRATIVE: Chief Werner attended the Quarterly Leadership Meeting held at the Sheriff's Training Center in early September. A Special Board Meeting for the newly -formed SPOCOM was held in early September, which Chief Weiner, as a board member, attended. There was also another meeting later in the month for the board, which Chief Werner also attended. In mid-September, two new deputies were sworn in for the Sheriff's Office. Deputy Michael Twiggs comes to us from the Seattle Police Department where he worked since 2016. Prior to that time, he worked as a BNSF locomotive electrician after serving eight years in the U.S. Air Force. Deputy Michael Vicini came to us from the California Highway Patrol where he worked since 2015. Prior to joining the Highway Patrol, he was employed as an EMT for three years. Welcome Deputy Twiggs and Deputy Vicini. The end of September brought the annual Valleyfest Parade, which Chief Werner attended along with Sheriff Knezovich. Page 1 Chief Werner along with Sheriff Knezovich and other command staff members from the Sheriff's Office attended the 2018 HUB Breakfast at Mirabeau Park Hotel. SHERIFF'S COMMUNITY ORIENTED POLICING EFFORT (SCOPE): In the month of September, S.C.O.P.E. participated in • Spokane Interstate Fair -Traffic Control • Moving Forward S.C.O.P.E. Regional and Patrolling the fairgrounds Mtgs. • ValleyFest Parade and Events at Mirabeau • East Valley Community Coalition Mtg. Park Underage Drinking/Drug Prevention • Broadway Elementary Bike Safety • GSSAC Coalition Mtg. Program • Operation Family ID September 2018 Volunteers Hours per Station *Includes estimated volunteer service hours that are provided in the City of Spokane Valley. These two locations cover both Spokane Valley and the unincorporated portion of the county. Location # Volunteers Admin Hours L.E. Hours Total Hours Central Valley 10 172 72 244 East Valley* 24 259 315 574 Edgecliff 12 194.5 47.5 242 Trentwood 5 116.5 86 202.5 University 27 376.5 121 497.5 West Valley* 20 249.5 57.5 307 TOTALS 98 1,368 699 2,067 Volunteer Value ($30.46 per hour) $62,960.82 for September 2018 SCOPE members assist the Spokane Valley Police Department each month by placing speed radar boards throughout Spokane Valley in conjunction with the Traffic Unit, in an effort to reduce speed in locations that have been identified by law enforcement or brought to their attention by the community as having excessive speeding vehicles. For the month of September, the speed radar board was placed at 24 locations (12 by trailer out of Scope Main; 12 with Gun/Radar Reader Boards) (4 by Medical Lake Scope, 7 by Scope North, and 1 by University Scope), capturing 800 hours of coverage. S.C.O.P.E. Incident Response Team (SIRT) volunteers contributed 29 on -scene hours (including travel time) in September, responding to crime scenes, motor vehicle accidents and providing traffic control; 1 hour was for an incident in Spokane Valley. There were 3 special events in September, 2 of which were in Spokane Valley, namely the Interstate Fair and ValleyFest. Total September volunteer hours contributed by SIRT, including training, stand-by, response and special events is 1,574; total for 2018 is 10,939. (Starting January 2018, a change was made in how actual hours of `stand-by' time is calculated. Due to the shortage of staff necessary to cover up to 62 shifts of 24 hours per day per month, a simple formula as used in the past, no longer reflects the actual time spent on stand-by. We now count each month the actual time members sign up for duty minus the time actually spent on -scene.) Page 2 Abandoned Vehicles SCOPE DISABLED PARKING ACTIVITY REPORT July Aug Sep Tagged for Impounding 35 56 26 Cited/Towed 2 8 3 Hulks Processed 10 17 33 Total Vehicles Processed 119 165 131 Yearly Total of Vehicles Processed 811 976 1107 SCOPE DISABLED PARKING ACTIVITY REPORT City of pokane Valley # of VoI. # of Vol. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 0 0 0 0 0 February 0 0 0 0 0 March. 1 3.5 1 3 0 April 1 3 0 2 0 May 1 3.5 1 0 0 June 0 0 0 0 0 July 0 0 0 0 0 August 0 0 0 0 0 September 2 4 1 4 0 YTD Total 5 14 3 9 0 Spokane County # of VoI. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 1 11,5 1 11 0 February 3 24 7 13 0 March 3 34.5 11 16 0 April 2 21.5 2 5 0 May 3 28.5 4 20 0 June 10 2 8 0 0 .Tuly 4 28.5 6 13 0 August 4 31 1 14 0 September 2 17 0 10 0 YTD Total 32 198,5 40 102 0 Page 3 OPERATIONS: Reckless Driver with a Suspended License Attempts to Flee - When Spokane Valley Deputies attempted to stop a recklessly driven vehicle, the driver became even more reckless as he attempted to evade a fully marked patrol car. The suspect was eventually captured after he hit a curb, crashed into a bush, and fled on foot. In early September at approximately 8:30 p.m., Spokane Valley Deputy Andrew Richmond observed a dark -colored Honda traveling east on Broadway near Evergreen. The 25 -year-old male driver of the vehicle was driving at an estimated speed of 50 mph in a posted 35 -mph zone in the center median of Broadway, passing other vehicles. Deputy Richmond caught up to the male suspect and activated his emergency lights to conduct a traffic stop, but instead of pulling over, the suspect made an abrupt and sudden turn south on Adams Road and began to accelerate in an attempt to flee. Deputy Richmond activated his siren and, with no vehicular or pedestrian traffic in the area, advised dispatch he was in pursuit. A short time later, seeing the male suspect was approaching a red light at Sprague, Deputy Richmond terminated the pursuit due to safety concerns with the potential of traffic traveling on Sprague. The male suspect slowed his vehicle down to normal speeds; however, he continued through the red light and south on Adams. Seeing no cross traffic on Sprague, Deputy Richmond reactivated his lights and siren to continue pursuing the suspect. Approaching 14(11 Ave,, the male suspect slowed and turned east. Seeing an opportunity to potentially end the pursuit, Deputy Richmond moved his patrol car into position to attempt a PIT maneuver. With no other vehicles in the area, Deputy Richmond maneuvered his vehicle into position and attempted a PIT, causing the suspect's vehicle to start to rotate and slide. Unfortunately, the suspect was able to regain control and continued to flee. Now back on Adams with a green light at Sprague, the male suspect turned west. Deputy Richmond attempted to position his vehicle twice to attempt another PIT maneuver, but the suspect would erratically swerve in front of Deputy Richmond's vehicle to block his attempt. As the male suspect approached Evergreen, he swerved into the opposing lanes of travel, risking a serious head-on collision with approaching vehicles. Again, Deputy Richmond terminated the pursuit, concerned for the safety of other motorists. The male suspect moved back into the proper lanes of travel and accelerated. Although not in pursuit, Deputy Richmond continued to watch the suspect's vehicle. At McCabe Road, the suspect attempted to turn north, but failed to make the turn, struck the curb, and crashed into a large bush. The male suspect and the front passenger bailed out of the car and fled on foot. Deputy Richmond and Deputy Rassier caught the male suspect and took him into custody after a short foot pursuit and struggle. The front passenger was not located. Deputy Booth detained an adult female who stayed in the backseat of the vehicle. She was later released without charges. After being advised of his rights, the suspect stated he ran because he knew his driver's license was suspended and that's what he knows to do when the police come after him. He drove into oncoming lanes of traffic because he wanted to try everything he could to get away, realizing he risked everyone's life. The male suspect was transported and booked into the Spokane County Jail for Attempting to Elude a Police Vehicle, Reckless Driving, Resisting Arrest and Driving While Suspended 3rd Degree. Spokane Valley Deputies Apply Tourniquets to Stop Severe Bleeding, Potentially Save a Young Man's Life - Spokane Valley Deputies responded to a welfare check of a male who was bleeding heavily from a deep cut to his arm from a broken window. Arriving deputies observed the male's friends had placed a belt on the subject's arm to try and stop what appeared to be a severe arterial bleed, which could cost the man his life. Deputies controlled the bleeding by applying two tourniquets and a pressure bandage preventing further loss of blood and potentially saving the young man's life. In early September at approximately 11:15 p.m., Spokane Page 4 Valley Deputies responded to a welfare check in the 700 block on N. McDonald where it was reported an adult male was bleeding badly from a cut to his arm from a broken window. Deputy Griffin Criswell arrived first and located the male sitting in the parking lot. There was a Large amount of blood coming from the wound and on the ground around him. The male's friends had applied a belt, as a makeshift tourniquet, around the subject's arm in an attempt to control his bleeding. Seeing this was not working well enough and knowing uncontrolled heavy bleeding posed a serious risk to the young man's life, Deputy Criswell cinched the belt down as tight as he could as additional deputies arrived to assist. Deputy Michael Keys and Deputy Derek McNall arrived to assist. Noticing the male's injury was still spurting blood from the wound in a consistent heartbeat rhythm as well as the huge amount of blood lost already from what appeared to be atrial bleeding, which posed a substantial risk to the man's life, Deputy Keys applied a tourniquet to the male's arm, above the wound. A pressure bandage was also applied directly to the wound itself. Deputy McNall found the male's radial pulse to be strong despite the tourniquet and pressure bandage. With this information, Deputy McNall knew the male was still bleeding heavily and applied a second tourniquet stopping any further blood loss. Spokane Valley Fire and AMR personnel arrived at the scene and took over primary care of the male. He was transported by ambulance to the hospital for further treatment where he is currently listed in satisfactory condition. Fleeing, Especially on a Bicycle, Only Leads to New Charges - Spokane Valley Deputies captured a suspect who fled on a bicycle after he made the poor choice to ignore commands to stop for a traffic violation. In mid-September at approximately 10:10 p.m., Spokane Valley Deputy Chris Giacomini attempted to stop a male on a bicycle for an equipment violation near Sprague and Locust. Instead of stopping for the fully -marked patrol car with lights, and at times siren activated, the 41 -year-old male continued on his way. Deputy Giacomini even used the PA system in his vehicle to tell the suspect to stop, but he refused and rode faster. Additional patrol units responded to the area, eventually blocking the path of the suspect who had fled around the Hico station and doubled back to Farr near Sprague. The male suspect tried to turn around to continue his flight, but lost control of his bicycle and dropped it on the ground. Deputy Giacomini, Deputy Velikodnyy and Deputy Lundgren ran over and took the male suspect into custody after a short struggle. The suspect stated he had a warrant (for his arrest) when Deputy Giacomini sat him on the curb and advised him he was under arrest for Obstructing. A check of the suspect's name revealed he indeed had a misdemeanor warrant for Theft and a felony Washington State Department of Corrections warrant for Escape Community Custody (conspiracy possession of a controlled substance). The male suspect was transported and booked on new misdemeanor charges of Obstructing and Resisting Arrest in addition to his warrants. He also received a traffic citation for Defective/Missing Equipment on a Bicycle. Deputies Investigate Report of a Possible Threat — The Spokane Valley Deputy assigned to Central Valley High School received a report from a student attending an advanced program at Spokane Community College. The student overheard a conversation, which she perceived as a possible threat. The deputy immediately advised Central Valley High School administration of the information and began an investigation. Central Valley High School administration, with the safety of the students and staff their priority, placed Central Valley High School on "lockout" as a precaution while this report is investigated. Additional deputies responded to Central Valley High School to oversee the safety of students and staff while the students were released at the end of school. Deputies were contacting the reporting student to investigate this incident, identify the males involved and work to determine the context of their conversation and if any threat actually exists. The Page 5 student in this incident overheard what she believed as a possible threat and reported it. This allowed deputies and school administration to address this potential threat immediately and implement additional safety plans while this report is investigated. Spokane County Sheriffs Office and Spokane Valley Police Department School Resource Deputies will continue to work together with our partnering school districts to keep students/staff safe while thoroughly investigating potential threats. Please remember "See It, Say It" and report potential threats or criminal activity. General Definition: "Lockout"- Students are brought inside and buildings are secured, restricting movements outside while normal school operations continue inside. "Lockdown" - Students and staff irnplement additional safety protocols, individual rooms are secured and movements inside/outside the school are greatly restricted. CARS SHOULD KEEP GARAGE NEVER RUN DOORS CLOSED UNATTENDED Page 6 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Burglary Month Count Year 2015 2016 2017 Calendar 2018 January 84 72 55 51 February 66 73 53 26 March 71 78 42 33 April 68 87 49 36 May 69 73 47 34 June 86 93 59 28 July 103 89 51 44 August 86 103 56 51 September 94 91 78 38 October 105 71 37 November 80 92 32 December 81 63 33 Grand Total 993 985 592 341 *189 Offense: Burglaiy/Breaking & Entering 220 Produced: 10/17/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Murder NonNeg Manslaughter 2,5 2 1.5 0.5 0 4 4 FEBRUARY ■ _ Li 3- W u < Z ce d. rL m a 4 2 SEPTEMBER OCTOBER NOVEMBER DECEMBER —0-2015 —1111-2016 1—A---2017 Calendar 2018 Month Count Year 2015 2016. 2017 Calendar 2018 January 1 February March 1 April May June 1 July 1 1 August 1 September October 2 November 1 1 1 December 1 Grand Total 5 4 2 *IRR Offense: Murder/Non-Negligent. Manslaughter 09A Produced: 10/17/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Identity Theft Month Count Year 2015 2016 2017 Calendar 2018 January 9 20 February 1 24 16 March 22 13 April 16 22 May 32 21 June 19 17 July 23 14 August 9 13 14 September 7 17 12 October 7 15 November 10 19 December 8 25 Grand Total 42 234 ? .�, *IBR Offense: Identity Theft 26F Produced: 10/17/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42,56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Fraud Month Count Year 2015 2016 2017.Calendar 2018 January 12 23 26 69 February 18 17 36 46 March 20 21 37 59 April 18 15 43 55 May 2.4 8 53 67 June 14 19 57 65 July 17 26 61 65 August 28 15 53 62 September 24 16 66 48 October 34 41� 64 November 18 38 54 December 25 30 43 Grand Total 252 269 593 536 * IBR Offense: Fraud - Credit Card/ATM 268, Fraud - False Pretenses/Swindling/Con Games 26A, & Fraud - Impersonation 26C Produced: 10/17/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 4236,420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: DUI Month Count Year 2015 2016 2017 Calendar 2018 January 3D 30 22 21 February 22 30 26 18 March 75 31 33 39 April 23 22 18 13 May 27 27 19 33 June 29 3J. 28 23 July 31 19 26 15 August 31 18 24 28 September 18 20 19 37 October 25 19 24 November 20 28 18 December 13 27 20 Grand Total 299 302 277 227 * IBR Offense: DUI 900 Produced: 10/17/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts iBR Classification: Drugs Month Count Year 2015 )016 2017 Calendar 2018 January 2 5 19 42 February 3 30 38 March 2 2 30 64 April 4 1 37 56 May 1 5 23 34 June 2 2 20 56 July 3 1 21 56 August 4 16 26 43 September 5 28 25 33 October 3 20 24 November 1 20 39 December 3 27 25 Grand Total 30 130 319 422 * IBR Offense: Drug Equipment Violations 35B & Drugs/Narcotics Violations 35A Produced: 10/17/2018 For Law Enforcement Use Only This cocurnent is confidential and may not be further disseminated or released to any unauthorized persons pursuant to ({CW 42.56.420 Spokane County Sheriffs Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Theft From Motor Vehicle 200 180 160 140 120 100 80 60 40 20 0 JANUARY FEBRUARY a 2 r uw >- I- < Q -J or m a SEPTEMBER OCTOBER NOVEMBER DECEMBER —0-2015 —M--2016 —AL -2017 Calendar 2018 ,,Nitirtjil Count Year 2015 2016 2017 Calendar 2018 January 134 101 99 76 February 124 76 104 32 March 96 72 94 79 April 62 134 131 62 May 84 108 78 69 Julie 68 177 107 66 July 8S 139 97 107 August 92 131 70 87 September 109 103 118 84 October 111 124 70 November 91 153 54 December 110 119 70 Grand Total 1166 1437 1092 662 * IBR Offense: Theft From Motor Vehicle 23F Produced: 10/17/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42,56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Motor Vehicle Theft Month Count Year 2015 2016 2017 Calendar 2018 January 62 112 44 36 February 64 53 38 24 March 53 66 44 28 April 53 75 42 27 May 71 59' 27 24 June 58 80 28 24 July 73 73 41 39 August 60 39 36 18 September 78 35 43 26 October 65 51 40 November 59 33 34 December 78 39 28 Grand Total 774 715 445 246 * IBR Offense: Motor Vehicle Theft 240 Produced: 10/17/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Robbery Month Count ......__....... Year 2015 2016 )017 Calendar 2018 January 11 3 3 6 February 9 7 6 2 Mnrch 12 8 7 5 April 6 3 3 6 Miy 6 8 2 8 Julie 5 5 1 3 July 8 5 4 7 August 7 3 1 6 September 15 2 4 6 October 7 10 4 November 3 10 3 December 11 3 1 Grand Total 100 67 39 49 * IBR Offense: Robbery 120 Produced: 10/17/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Assault Month Count Year 2015 2016. 2017 Calendar 2018 January 157 131 96 96 February 141 140 95 65 March 138 145 78 112 April 131 142 90 95 May 151 143 93 86 June 140 115 93 104 July 143 122 95 1:1.2 August 135 63 73 84 September 1.30 81 92 74 October 148 99 87 November 124 97 84 December 127 88 84 Grand Total 1666 1366 1060 828 * IBR Offense: Aggravated Assault 13A & Simple Assault 13B Produced: 10/17/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriffs Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Theft Month Count Year 2015. 2016 2017 Calendar 2018 January 233 240 205 238 February 240 208 199 166 March 258 215 214 208 April 239 232 203 203 May 225 193 235 230 June 239 263 251 225 July 259 242 236 236 August 264 203 222 212 September 247 222 213 193 October 227 232 237 November 193 244 219 December 278 225 198 Grand Total 2903 2719 2632 1911 * IBR Offense: Theft - All Other 23H, Theft - Pocket -Picking 23A, Theft - Purse -Snatching 23B, Theft - Shoplifting 23C, Theft From Building 23D, Theft From Coin -Operated Machine 23E, & Theft of Motor Vehicle Parts/Accessories 23G Produced: 10/17/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Rape Month Count Year 2015 2016 2017 Calendar 2018 January 7 7 8 17 February 10 7 2 3 March 6 9 3 8 April 10 8 7 5 May 9 12 9 9 June 5 9 1 8 July 5 4 6 5 August 13 2 5 4 September 3 4 2 3 October 14 5 6 November 9 6 December 8 it 3 Grand Total 99 77 52 62 *IBR Offense: Rape - Forcible 11A Produced: 10/17/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42,56.420 Spokane County Sheriffs Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Counterfeiting Forgery Month Count Year 2015 2016 2017 Calendar 2018 January 18 14 9 18 February 13 13 11 10 March 11 25 20 24 April 7 6 20 22 May 9 9 26 2.1 June 9 15 15 15 July 12 J.1 21 14 August 12 7 14 17 September 8 17, 20 14 Octwher 12 7 18 November 6 1_5 9 December 19 12 9 Grand Total 141 145 192 155 *1BR Offense: Counterfeiting/Forgery 250 Produced: 10/17/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42,56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Destruction Damage Vandalism Month Count Year 2015 2016 2017 Calendar 2018 January 162 133 159 146 February 130 111 148 95 March 127 148 136 121 April 125 151 173 127 May 130 134 139 142 June 130 176 143 140 July 125 154 178 141 August 141 160 149 132 September 130 118 160 154 October 156 165 119 November 129 196 131 December 163 161 105 Grand Total 1649 1807 1740 1198 IBR Offense: Destruction/Damage/Vandalism 290 Produced: 10/17/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420