2018, 11-13 Regular Meeting Amended AMENDED AGENDA
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
FORMAL FORMAT MEETING
Tuesday,November 13,2018 6:00 p.m.
Spokane Valley City Hall Council Chambers
10210 E Sprague Avenue
Council Requests Please Silence Your Cell Phones During Council Meeting
CALL TO ORDER
INVOCATION: Pastor Darrell Cole of Living Hope Community Church
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF AGENDA
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
COMMITTEE,BOARD,LIAISON SUMMARY REPORTS
MAYOR'S REPORT
PROCLAMATIONS: Small Business Saturday
PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this
agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS.
Public Comments will be taken on those items at the time those items are discussed.) When you come to
the podium,please state your name and city residence for the record and limit remarks to three minutes.
1. PUBLIC HEARING: 2019 Budget—Chelsie Taylor
2. Second Reading Ordinance 18-024 Adopting 2019 Budget—Chelsie Taylor[no public comment]
3. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion:I move to approve the Consent Agenda.
a.Approval of claim vouchers on Nov 13,2018 Request for Council Action Form Total: $$4,468,319.81
b.Approval of Payroll for Pay Period Ending October 31,2018: $488,997.41
c.Approval of October 16,2018 Council Meeting Minutes, Study Session Format
d.Approval of October 23,2018 Council Meeting Minutes,Regular Formal Format
e.Approval of Hearing Examiner Interlocal Agreement
f.Approval of Federal Lobbyist Contract
NEW BUSINESS:
4. Second Reading Ordinance 18-023 Approving 2018 Budget Amendment— Chelsie Taylor
[public comment]
5. Resolution 18-008 Amending Governance Manual—Chris Bainbridge [public comment]
6.Motion Consideration: Approval of 2019 Legislative Agenda—Mark Calhoun [public comment]
6a.Motion Consideration: City Hall/CenterPlace Holiday Closure —Mayor Higgins
Council Agenda 11-13-18 Formal Format Meeting Page 1 of 2
PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this
agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS.
Public Comments will be taken on those items at the time those items are discussed.) When you come to
the podium,please state your name and city residence for the record and limit remarks to three minutes.
ADMINISTRATIVE REPORTS:
7.Annual Comprehensive Plan Amendment 2019 Docket—Lori Barlow
8. Snow Removal—John Hohman, Shane Arlt,Tom Danielson,Brant Collier,Elisha Heath
9.Advance Agenda—Mayor Higgins
INFORMATION ONLY (will not be reported or discussed): n/a
CITY MANAGER COMMENTS
ADJOURNMENT
General Meetini'Schedule(meeting schedule is always subject to change)
Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m.
The Formal meeting formats are generally held the 2nd and 4th Tuesdays. Formal meeting have time allocated for
general public comments as well as comments after each action item.
The Study Session formats(the less formal meeting)are generally held the 1St,3rd and 5th Tuesdays.
Study Session formats normally do not have time allocated for general public comments; but if action items are
included,comments are permitted after those specific action items.
NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical,
hearing,or other impairments,please contact the City Clerk at(509)720-5102 as soon as possible so that arrangements
may be made.
Council Agenda 11-13-18 Formal Format Meeting Page 2 of 2
Spokane rodlamation
I
Valley® City of Spokane va1Tey, Washington
Sma((cBusiness Saturday
WHEREAS, The City of Spokane Valley celebrates our local small businesses and the
contributions they make to our local economy and community; according to the
United States Small Business Administration, there are currently 30.2 million
small businesses in the United States, they represent 99.7percent of all businesses
with employees in the United States, and are responsible for 65.9 percent of net
new jobs created from 2000 to 2017; and
WHEREAS, Small businesses employ 47.5 percent of the employees in the private sector in the
United States; and
WHEREAS, 90% of consumers in the United States say Small Business Saturday has had a
positive impact on their community; and
WHEREAS, 89% of consumers who are aware of Small Business Saturday said the day
encourages them to Shop Small all year long; and
WHEREAS, 73% of consumers who reportedly Shopped Small at independently-owned
retailers and restaurants on Small Business Saturday did so with friends or
family; and
WHEREAS, The City of Spokane Valley supports its local businesses that creates jobs, boosts
our local economy and preserves our neighborhoods; and
WHEREAS, Advocacy groups as well as public and private organizations across the country
have endorsed the Saturday after Thanksgiving as `Small Business Saturday. '
NOW, THEREFORE, I, Rod Higgins, Mayor of the City of Spokane Valley, on behalf of the
Spokane Valley City Councilmembers, do hereby proclaim November 24, 2018 as
SMALL BUSINESS SATURDAY
for the City of Spokane Valley, and I urge Spokane Valley citizens to join communities across the
country in our support of small businesses and merchants on Small Business Saturday and
throughout the year.
Dated this 13th day of November 2018.
L.R. Higgins, Mayor
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: November 13, 2018 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ® public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Public Hearing #3 on 2019 Budget.
GOVERNING LEGISLATION: State budget law.
PREVIOUS COUNCIL ACTION TAKEN: At the meeting on October 23, 2018, Council advanced
Ordinance #18-024 adopting the 2019 Budget, to a second reading.
BACKGROUND: This marks the seventh occasion where the Council will discuss the 2019
Budget and by the time the Council is scheduled to adopt the 2019 Budget later during tonight's
meeting, Council will have had an opportunity to discuss it on eight separate occasions, including
three public hearings to gather input from citizens:
• June 12 Council Budget Retreat
• August 21 Admin report: Estimated 2019 revenues and expenditures
• September 11 Public hearing #1 on 2019 revenues and expenditures
• September 25 City Manager's presentation of preliminary 2019 Budget
• October 9 Public hearing #2 on 2019 Budget
• October 23 First reading on ordinance adopting the 2019 Budget
• November 13 Public hearing #3 on 2019 Budget
• November 13 Second reading on ordinance adopting the 2019 Budget
This evening's meeting represents the third public hearing on the 2019 Budget and the purpose
of the hearing is to consider input from the public on the final 2019 budget.
2019 Budget Overview:
• The 2019 Budget currently includes appropriations of $78,269,865 including $20,603,882 in
capital expenditures, comprised in-part of:
o $5,432,987 in Fund #303 Street Capital Projects.
o $1,812,095 in Fund #309 Park Capital Projects.
o $7,238,200 in Fund #311 Pavement Preservation including $972,300 financed by the
General Fund.
o $4,700,000 in Fund #314 Railroad Grade Separation Projects.
o $1,282,600 in Stormwater Management Fund #402 and Aquifer Protection Area Fund
#403 projects.
• To partially offset the $20,603,882 in capital costs we anticipate $10,974,189 in grant
revenues which results in 53.26% of capital expenditures being covered with State and
Federal money.
• Budgets will be adopted across 24 separate funds.
• The full time equivalent employee (FTE) count will increase by 4.50 from 89.25 in 2018 to
93.75 in 2019. This includes the reduction of a vacant administrative assistant position in the
City Manager's office from 1.0 to 0.5 FTE, and the addition of 5.0 FTEs requested by the
Community and Public Works Department that are necessary to meet project needs going
into the future and of these, the wage related costs of 3.1 FTEs will be paid through capital
1
project that are in large part financed with grant revenues dedicated to those projects. Of the
5 additional FTEs:
o 2 will be engineers with wages allocated 20% each to the Engineering Division in the
General Fund (for an increase of 0.4 FTEs) and 80% to the Street Capital Projects Fund
#303 (for an increase of 1.6 FTEs). The primary responsibilities of these positions will be
to focus on capital projects.
o 3 will be construction inspectors with wages allocated 50% each to the Street Capital
Projects Fund #303 (for an increase of 1.5 FTEs) and 50% each to the Street Fund #101
(for an increase of 1.5 FTEs). During the construction season (April through October) the
primary responsibility of these positions will be to focus on capital projects. During winter
season operations (November to March) the primary responsibility of these positions will
be snow operations and winter maintenance.
o It is noteworthy that these 5.0 additional FTEs are largely necessary to meet capital
construction needs that are in large part grant financed. If at some point in the future the
number and/or magnitude of capital projects decreases due to reduced grant opportunities
or some other currently unforeseen circumstance, we will begin to eliminate these
positions.
The FTE count is allocated among City funds as follows:
2019 2019 2019 Total
2018 Reallocate City Mngr CPW After
Budget Staff Change Request Changes
General Fund #001 74.63 -0.50 -0.5 0.4 74.03
Street O&M Fund #101 5.72 0.50 0 1.5 7.72
Street Capital Projects Fund #303 4.50 0.50 0 3.1 8.10
Stormwater Fund #402 4.40 -0.50 0 0 3.90
89.25 0 -0.5 5 93.75
Pertaining Specifically to the General Fund:
• The 2019 recurring revenue estimate of$45,496,900 is $2,489,300 or 5.79% greater than the
2018 budget of$43,007,600.
• The 2019 recurring expenditure proposal of $41,691,369 is $789,450 or 1.93% greater than
the 2018 amended appropriation of$40,901,919.
• Budgeted recurring revenues currently exceed recurring expenditures by $3,805,531 or
8.36% of recurring revenues.
• Nonrecurring revenues total $40,422 and include:
o $40,422 is the remaining transfer in from the Solid Waste Fund #106 as a repayment to
the General Fund for various studies and fees related to the Solid Waste program paid
out of the General Fund in the years of 2013 and 2014. The repayment will have occurred
over five years beginning in 2015 and ending in 2019.
• Nonrecurring expenditures total $1,342,000 and include:
o $107,000 for Information Technology expenditures including:
• $22,000 to replace outdated copiers
• $50,000 to upgrade storage devices at CenterPlace
• $30,000 for a whole room UPS for the server room at City Hall
o $50,000 for workstations and carpet replacement at the police precinct
o $25,000 for retail recruitment services
o $160,000 transfer out to the Parks Capital Projects Fund#309 to construct a new restroom
at Browns Park
2
o $1,000,000 transfer out to the Parks Capital Projects Fund #309 to complete additional
improvements at Browns Park
• The total of 2019 recurring and nonrecurring revenues exceeds total expenditures by
$2,503,953.
• The projected ending fund balance for the General Fund at the end of 2019 is currently
$33,064,618 or 79.31% of recurring expenditures.
Other Funds:
2019 Budget appropriations (expenditures) in the other funds total $35,236,496 as follows:
Fund Fund 2019
Number Name Appropriation
101 Street Fund 4,918,044
103 Paths and Trails Fund 0
104 Hotel / Motel Tax -Tourism Facilities Fund 0
105 Hotel / Motel Tax Fund 655,000
106 Solid Waste Fund 1,726,300
107 PEG Fund 71,100
120 CenterPlace Operating Reserve Fund 0
121 Service Level Stabilization Reserve Fund 0
122 Winter Weather Reserve Fund 500,000
204 Debt Service Fund 998,350
301 REET 1 Capital Projects Fund 1,370,947
302 REET 2 Capital Projects Fund 984,209
303 Street Capital Projects Fund 5,432,987
309 Parks Capital Projects Fund 1,812,095
310 Civic Facilities Capital Projects Fund 0
311 Pavement Preservation Fund 7,288,200
312 Capital Reserve Fund 1,239,332
313 City Hall Construction Fund 0
314 Railroad Grade Separation Projects Fund 4,700,000
402 Stormwater Management Fund 2,297,332
403 Aquifer Protection Area Fund 832,600
501 Equipment Rental and Replacement Fund 20,000
502 Risk Management Fund 390,000
35,236,496
Primary sources of revenues in these other funds include:
• Motor Vehicle Fuel Tax revenue that is collected by the State and remitted primarily to the
Street Fund is anticipated to be $2,101,100.
• Telephone Tax revenues remitted to the City that supports Street Fund operations and
maintenance are anticipated to be $1,700,000.
• Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed
street projects are anticipated to total $2,000,000.
• Hotel / Motel Tax revenues that are dedicated to the promotion of visitors and tourism are
anticipated to be $990,000 ($600,000 in the Hotel/Motel Tax Fund #105 and $390,000 in the
Hotel/Motel Tax—Tourism Facilities Fund #104).
• Stormwater Management Fees that are estimated at $1,890,000.
• Aquifer Protection Area Fees are estimated at $460,000.
• Grant Revenues offsetting capital project costs are estimated at $10,974,189
o Fund #303— Street Capital Projects - $4,408,681
3
o Fund #309— Parks Capital Projects - $572,308
o Fund #311 — Pavement Preservation - $1,820,000
o Fund #314 — RR Grade Separation Projects - $3,750,000
o Fund #402 —Stormwater Fund - $106,000
o Fund #403 —Aquifer Protection Area Fund - $317,200
Funding Challenges:
• Declining revenues in the Street O&M Fund #101 that will impact our ability to deliver historic
levels of service. Fund #101 is dependent upon motor vehicle fuel tax revenues and telephone
utility tax revenues.
o Motor vehicle fuel taxes have increased slightly due to recent State legislation; however,
they are generally flat or declining in recent years due to improvements in vehicle fuel
mileage.
o Telephone utility taxes have been declining at an average of 5.18% per year from 2009
through 2017. We believe the decline is primarily due to the elimination of land lines by
individual households. The revenues from this tax reached a high of$3.1 million in 2009
(the year the tax was implemented) and is currently estimated to generate $1.7 million in
2019.
o At the June 12, 2018 Budget Workshop, Council requested that Staff prepare a 2019
Street O&M Fund Budget that continues to deliver historic levels of services despite the
fact that telephone utility tax revenues have continued to decline. At that time Council was
aware that recurring revenues were substantially exceeded by recurring expenditures and
asked Staff to prepare a budget that resolves this funding imbalance with a one-time
transfer during 2019 of Capital Reserve Fund #312 money. The necessary transfer is
$907,544 and this is reflected in both Fund numbers 101 and 312.
• Balancing the cost of pavement preservation against other transportation and infrastructure
needs.
o Pavement Preservation Fund #311 is relying more heavily on REET revenues due to an
elimination of the contribution from the Street Fund #101 related to declining revenues
and an elimination of contributions from the Civic Facility Replacement Fund #123. The
fund balance in Fund #123 was entirely depleted at the end of 2016, and the fund was
closed during 2017.
o Reliance on REET revenues to fund pavement preservation in Fund #311 limits the City's
ability to provide match funding for State and Federal grants received for other street
projects.
o Railroad grade separation projects (overpasses and underpasses) are exceptionally
expensive endeavors and are largely beyond the City's ability to finance through existing
sources of revenue. The City has secured funding for the Barker Rd. Grade Separation
project; however, funding is still needed for other grade separation projects within the City.
OPTIONS: State law requires a public hearing on the final 2019 budget; and this is the third public
hearing on the 2019 budget.
RECOMMENDED ACTION OR MOTION: As the purpose of the public hearing is to gather input
from the public in regard to the 2019 Budget, no action is requested at this time.
BUDGET/FINANCIAL IMPACTS: This public hearing is the final step leading to Council
consideration in its second reading of the ordinance that will adopt the 2019 Budget.
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS: See Agenda Item #2, which includes the Ordinance adopting the 2019 budget,
as well as the finalized 2019 budget.
4
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: November 13, 2018 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Second Reading of Proposed Ordinance #18-024 Adopting the 2019
Budget.
GOVERNING LEGISLATION: State budget law.
PREVIOUS COUNCIL ACTION TAKEN: To date the Council has heard presentations on the
2019 Budget on seven previous occasions including three public hearings, the third of which
occurred earlier this evening. At the meeting on October 23, 2018, Council advanced
Ordinance #18-024 adopting the 2019 Budget to a second reading.
BACKGROUND: This marks the eighth occasion where the Council will discuss the 2019
Budget including three public hearings. The 2019 Budget development calendar of Council
meetings on this topic follows:
• June 12 Council Budget Retreat
• August 21 Admin report: Estimated 2019 revenues and expenditures
• September 11 Public hearing #1 on 2019 revenues and expenditures
• September 25 City Manager's presentation of preliminary 2019 Budget
• October 9 Public hearing #2 on 2019 Budget
• October 23 First reading on ordinance adopting the 2019 Budget
• November 13 Public hearing #3 on 2019 Budget
• November 13 Second reading on ordinance adopting the 2019 Budget
2019 Budget Overview:
• The 2019 Budget currently includes appropriations of $78,269,865 including $20,603,882 in
capital expenditures, comprised in-part of:
o $5,432,987 in Fund #303 Street Capital Projects.
o $1,812,095 in Fund #309 Park Capital Projects.
o $7,238,200 in Fund #311 Pavement Preservation including $972,300 financed by the
General Fund.
o $4,700,000 in Fund #314 Railroad Grade Separation Projects.
o $1,282,600 in Stormwater Management Fund #402 and Aquifer Protection Area Fund
#403 projects.
• To partially offset the $20,603,882 in capital costs we anticipate $10,974,189 in grant
revenues which results in 53.26% of capital expenditures being covered with State and
Federal money.
• Budgets will be adopted across 24 separate funds.
• The full time equivalent employee (FTE) count will increase by 4.50 from 89.25 in 2018 to
93.75 in 2019. This includes the reduction of a vacant administrative assistant position in
the City Manager's office from 1.0 to 0.5 FTE, and the addition of 5.0 FTEs requested by the
Community and Public Works Department that are necessary to meet project needs going
into the future and of these, the wage related costs of 3.1 FTEs will be paid through capital
1
project that are in large part financed with grant revenues dedicated to those projects. Of
the 5 additional FTEs:
o 2 will be engineers with wages allocated 20% each to the Engineering Division in the
General Fund (for an increase of 0.4 FTEs) and 80% to the Street Capital Projects Fund
#303 (for an increase of 1.6 FTEs). The primary responsibilities of these positions will
be to focus on capital projects.
o 3 will be construction inspectors with wages allocated 50% each to the Street Capital
Projects Fund #303 (for an increase of 1.5 FTEs) and 50% each to the Street Fund #101
(for an increase of 1.5 FTEs). During the construction season (April through October)
the primary responsibility of these positions will be to focus on capital projects. During
winter season operations (November to March) the primary responsibility of these
positions will be snow operations and winter maintenance.
o It is noteworthy that these 5.0 additional FTEs are largely necessary to meet capital
construction needs that are in large part grant financed. If at some point in the future the
number and/or magnitude of capital projects decreases due to reduced grant
opportunities or some other currently unforeseen circumstance, we will begin to
eliminate these positions.
The FTE count is allocated among City funds as follows:
2019 2019 2019 Total
2018 Reallocate City Mngr CPW After
Budget Staff Change Request Changes
General Fund #001 74.63 -0.50 -0.5 0.4 74.03
Street O&M Fund #101 5.72 0.50 0 1.5 7.72
Street Capital Projects Fund #303 4.50 0.50 0 3.1 8.10
Stormwater Fund #402 4.40 -0.50 0 0 3.90
89.25 0 -0.5 5 93.75
Pertaining Specifically to the General Fund:
• The 2019 recurring revenue estimate of $45,496,900 is $2,489,300 or 5.79% greater than
the 2018 budget of$43,007,600.
• The 2019 recurring expenditure proposal of $41,691,369 is $789,450 or 1.93% greater than
the 2018 amended appropriation of$40,901,919.
• Budgeted recurring revenues currently exceed recurring expenditures by $3,805,531 or
8.36% of recurring revenues.
• Nonrecurring revenues total $40,422 and include:
o $40,422 is the remaining transfer in from the Solid Waste Fund #106 as a repayment to
the General Fund for various studies and fees related to the Solid Waste program paid
out of the General Fund in the years of 2013 and 2014. The repayment will have
occurred over five years beginning in 2015 and ending in 2019.
• Nonrecurring expenditures total $1,342,000 and include:
o $107,000 for Information Technology expenditures including:
• $22,000 to replace outdated copiers
• $50,000 to upgrade storage devices at CenterPlace
• $30,000 for a whole room UPS for the server room at City Hall
o $50,000 for workstations and carpet replacement at the police precinct
o $25,000 for retail recruitment services
2
o $160,000 transfer out to the Parks Capital Projects Fund #309 to construct a new
restroom at Browns Park
o $1,000,000 transfer out to the Parks Capital Projects Fund #309 to complete additional
improvements at Browns Park
• The total of 2019 recurring and nonrecurring revenues exceeds total expenditures by
$2,503,953.
• The projected ending fund balance for the General Fund at the end of 2019 is currently
$33,064,618 or 79.31% of recurring expenditures.
Other Funds:
2019 Budget appropriations (expenditures) in the other funds total $35,236,496 as follows:
Fund Fund 2019
Number Name Appropriation
101 Street Fund 4,918,044
103 Paths and Trails Fund 0
104 Hotel / Motel Tax -Tourism Facilities Fund 0
105 Hotel / Motel Tax Fund 655,000
106 Solid Waste Fund 1,726,300
107 PEG Fund 71,100
120 CenterPlace Operating Reserve Fund 0
121 Service Level Stabilization Reserve Fund 0
122 Winter Weather Reserve Fund 500,000
204 Debt Service Fund 998,350
301 REET 1 Capital Projects Fund 1,370,947
302 REET 2 Capital Projects Fund 984,209
303 Street Capital Projects Fund 5,432,987
309 Parks Capital Projects Fund 1,812,095
310 Civic Facilities Capital Projects Fund 0
311 Pavement Preservation Fund 7,288,200
312 Capital Reserve Fund 1,239,332
313 City Hall Construction Fund 0
314 Railroad Grade Separation Projects Fund 4,700,000
402 Stormwater Management Fund 2,297,332
403 Aquifer Protection Area Fund 832,600
501 Equipment Rental and Replacement Fund 20,000
502 Risk Management Fund 390,000
35,236,496
Primary sources of revenues in these other funds include:
• Motor Vehicle Fuel Tax revenue that is collected by the State and remitted primarily to the
Street Fund is anticipated to be $2,101,100.
• Telephone Tax revenues remitted to the City that supports Street Fund operations and
maintenance are anticipated to be $1,700,000.
• Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed
street projects are anticipated to total $2,000,000.
• Hotel / Motel Tax revenues that are dedicated to the promotion of visitors and tourism are
anticipated to be $990,000 ($600,000 in the Hotel/Motel Tax Fund #105 and $390,000 in the
Hotel/Motel Tax—Tourism Facilities Fund #104).
• Stormwater Management Fees that are estimated at $1,890,000.
3
• Aquifer Protection Area Fees are estimated at $460,000.
• Grant Revenues offsetting capital project costs are estimated at $10,974,189
o Fund #303— Street Capital Projects - $4,408,681
o Fund #309 — Parks Capital Projects - $572,308
o Fund #311 — Pavement Preservation - $1,820,000
o Fund #314 — RR Grade Separation Projects - $3,750,000
o Fund #402 —Stormwater Fund - $106,000
o Fund #403 —Aquifer Protection Area Fund - $317,200
4
The City's 2019 Budget is adopted at a fund level as follows:
Estimated Estimated
Beginning Ending
Fund Fund Total Fund
Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance
General Fund 001 30,560,665 45,537,322 76,097,987 43,033,369 33,064,618
Street Fund 101 636,748 4,918,044 5,554,792 4,918,044 636,748
Paths&Trails Fund 103 5,024 9,200 14,224 0 14,224
Hotel/Motel Tax-Tourism Facilities Fund 104 1,857,095 397,000 2,254,095 0 2,254,095
Hotel/Motel Tax Fund 105 200,867 602,000 802,867 655,000 147,867
Solid Waste 106 190,682 1,726,300 1,916,982 1,726,300 190,682
PEG Fund 107 62,637 76,000 138,637 71,100 67,537
CenterPlace Operating Reserve Fund 120 300,000 0 300,000 0 300,000
Service Level Stabilization Fund 121 5,500,000 0 5,500,000 0 5,500,000
Winter Weather Reserve Fund 122 501,217 5,000 506,217 500,000 6,217
LTGO Bond Debt Service Fund 204 0 998,350 998,350 998,350 0
REET 1 Capital Projects Fund 301 1,778,693 1,022,000 2,800,693 1,370,947 1,429,746
REET 2 Capital Projects Fund 302 2,649,661 1,025,000 3,674,661 984,209 2,690,452
Street Capital Projects 303 66,692 5,432,987 5,499,679 5,432,987 66,692
Park Capital Projects Fund 309 43,502 1,907,096 1,950,598 1,812,095 138,503
Civic Facilities Capital Projects Fund 310 849,588 9,000 858,588 0 858,588
Pavement Preservation Fund 311 3,875,163 5,760,900 9,636,063 7,288,200 2,347,863
Capital Reserve Fund 312 6,990,056 50,000 7,040,056 1,239,332 5,800,724
City Hall Construction Fund 313 26,116 0 26,116 0 26,116
Railroad Grade Separation Projects Fund 314 901,612 3,800,000 4,701,612 4,700,000 1,612
56,996,018 73,276,199 130,272,217 74,729,933 55,542,284
Estimated Estimated
Beginning Ending
Fund Working Total Working
Working Capital Funds No. Capital Revenues Sources Appropriations Capital
Stormwater Management Fund 402 1,616,607 2,016,000 3,632,607 2,297,332 1,335,275
Aquifer Protection Area Fund 403 1,670,248 787,200 2,457,448 832,600 1,624,848
Equipment Rental&Replacement Fund 501 1,258,812 188,029 1,446,841 20,000 1,426,841
Risk Management Fund 502 244,261 390,000 634,261 390,000 244,261
4,789,928 3,381,229 8,171,157 3,539,932 4,631,225
Total of all Funds 61,785,946 76,657,428 138,443,374 78,269,865 60,173,509
OPTIONS: State law requires the City to adopt a budget prior to December 31. Council may
adopt the budget as presented or alter it as they deem necessary.
RECOMMENDED ACTION OR MOTION: Move to approve Ordinance #18-024 adopting the
2019 Budget.
BUDGET/FINANCIAL IMPACTS: Adoption of Ordinance #18-024 concludes the 2019 Budget
development process and establishes the final budget including estimated revenues and
appropriations.
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS:
• Ordinance #18-024
• 2019 Budget
5
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY,WASHINGTON
ORDINANCE NO. 18-024
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2019
THROUGH DECEMBER 31, 2019; APPROPRIATING FUNDS; ESTABLISHING
SALARY SCHEDULES FOR ESTABLISHED POSITIONS; AND OTHER MATTERS
RELATING THERETO.
WHEREAS, State law requires the City Manager to prepare a preliminary budget for the City of
Spokane Valley at least 60 days before the beginning of the City fiscal year beginning January 1, 2019
and ending December 31,2019; and
WHEREAS,the City Manager, in consultation with the Finance Director and department heads, has
prepared and placed on file with the City Clerk a preliminary budget, together with an estimate of the
amount of money necessary to meet the expenses of the City including payment of outstanding
obligations; and
WHEREAS, notice was posted and published for public hearings held on September 11, October 9,
and November 13, 2018. The City Council met and invited public comment in the City Council
Chambers during each public hearing; and
WHEREAS, proper notice was given and the preliminary budget was filed with the City Clerk
September 25,2018; and
WHEREAS, the City Council desires to adopt the 2019 budget, including all allowances, and an
appropriation for each fund; and
WHEREAS, the City of Spokane Valley property tax levy in 2018 for collection in 2019, will be
$11,804,402, which represents a 0% increase in the 2019 levy. This levy is exclusive of additional
revenue resulting from new construction, improvements to property, any increase in the value of State
assessed property, any annexations that have occurred,and refunds made.
NOW,THEREFORE,the City Council of the City of Spokane Valley do ordain as follows:
Section 1. Adoption of 2019 Budget. The budget for the City of Spokane Valley for the year 2019
is adopted at the fund level. The final budget for 2019 is attached hereto, and by this reference is
incorporated herein pursuant to RCW 35A.33.075. For summary purposes, the total estimated
appropriations for each separate fund,plus the aggregate total for all such funds,is set forth as follows:
Ordinance 18-024 Adopting 2019 Budget Page 1 of 3
DRAFT
Estimated Estimated
Beginning Ending
Fund Fund Total Fund
Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance
General Fund 001 30,560,665 45,537,322 76,097,987 43,033,369 33,064,618
Street Fund 101 636,748 4,918,044 5,554,792 4,918,044 636,748
Paths&Trails Fund 103 5,024 9,200 14,224 0 14,224
Hotel/Motel Tax-Tourism Facilities Fund 104 1,857,095 397,000 2,254,095 0 2,254,095
Hotel/Motel Tax Fund 105 200,867 602,000 802,867 655,000 147,867
Solid Waste 106 190,682 1,726,300 1,916,982 1,726,300 190,682
PEG Fund 107 62,637 76,000 138,637 71,100 67,537
CenterPlace Operating Reserve Fund 120 300,000 0 300,000 0 300,000
Service Level Stabilization Fund 121 5,500,000 0 5,500,000 0 5,500,000
Winter Weather Reserve Fund 122 501,217 5,000 506,217 500,000 6,217
LTGO Bond Debt Service Fund 204 0 998,350 998,350 998,350 0
REET 1 Capital Projects Fund 301 1,778,693 1,022,000 2,800,693 1,370,947 1,429,746
REET 2 Capital Projects Fund 302 2,649,661 1,025,000 3,674,661 984,209 2,690,452
Street Capital Projects 303 66,692 5,432,987 5,499,679 5,432,987 66,692
Park Capital Projects Fund 309 43,502 1,907,096 1,950,598 1,812,095 138,503
Civic Facilities Capital Projects Fund 310 849,588 9,000 858,588 0 858,588
Pavement Preservation Fund 311 3,875,163 5,760,900 9,636,063 7,288,200 2,347,863
Capital Reserve Fund 312 6,990,056 50,000 7,040,056 1,239,332 5,800,724
City Hall Construction Fund 313 26,116 0 26,116 0 26,116
Railroad Grade Separation Projects Fund 314 901,612 3,800,000 4,701,612 4,700,000 1,612
56,996,018 73,276,199 130,272,217 74,729,933 55,542,284
Estimated Estimated
Beginning Ending
Fund Working Total Working
Working Capital Funds No. Capital Revenues Sources Appropriations Capital
Stormwater Management Fund 402 1,616,607 2,016,000 3,632,607 2,297,332 1,335,275
Aquifer Protection Area Fund 403 1,670,248 787,200 2,457,448 832,600 1,624,848
Equipment Rental&Replacement Fund 501 1,258,812 188,029 1,446,841 20,000 1,426,841
Risk Management Fund 502 244,261 390,000 634,261 390,000 244,261
4,789,928 3,381,229 8,171,157 3,539,932 4,631,225
Total of all Funds 61,785,946 76,657,428 138,443,374 78,269,865 60,173,509
The total balance of all funds appropriated for 2019 is$78,269,865.
Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a
copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations
in the Office of the State Auditor and to the Association of Washington Cities.
Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held
to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section,sentence,clause or
phrase of this Ordinance.
Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date
of publication of this Ordinance or a summary thereof in the official newspaper of the City.
Ordinance 18-024 Adopting 2019 Budget Page 2 of 3
DRAFT
PASSED by the City Council this day of November, 2018.
ATTEST:
L.R. Higgins, Mayor
Christine Bainbridge, City Clerk
Approved As To Form:
Office of the City Attorney
Date of Publication:
Effective Date:
Ordinance 18-024 Adopting 2019 Budget Page 3 of 3
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siiValley
10210 E. Sprague Avenue
Spokane Valley, WA 99206
www.SpokaneValley.org
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City of Spokane Valley, Washington
Annual Budget
For the Fiscal Year
January 1 through December 31, 2019
City Hall
10210 East Sprague Avenue
Spokane Valley, WA 99206
Website: www.spokanevalley.org
• Phone: (509) 720-5000
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Table of Contents
City of Spokane Valley, WA
Spokane County
January 1, 2019 through December 31, 2019
Summary of Councilmembers III
City Manager's Budget Message 1
Finance Director's Message - About the 2019 Budget and Budget Development Process 11
Budget Summary 27-39
Revenues by Fund and Type 40-47
Expenditures by Fund and Department 48-51
General Fund Department Changes from 2018 to 2019 52-54
#001- General Fund- Expenditures by Department by Type
City Council 55
City Manager 56
City Attorney 57
Public Safety 58-60
Deputy City Manager 61
Finance 62
Human Resources 63
Public Works (history) 64
City Hall Operations and Maintenance 65
Community & Public Works 66-67
Community & Economic Development (history) 70-71
Parks & Recreation 72-76
General Government 77-78
Special Revenue Funds
#101 - Street Fund 79-80
#103 - Paths & Trails Fund 81
#104 - Hotel / Motel Tax —Tourism Facilities Fund 82
#105 - Hotel / Motel Tax Fund 82
#106 - Solid Waste Fund 83
#107 - PEG Fund 84
#120 - CenterPlace Operating Reserve Fund 84
#121 - Service Level Stabilization Reserve Fund 85
#122 - Winter Weather Reserve Fund 85
1
City of Spokane Valley 2019 Budget
Debt Service Funds
#204 - Limited Tax General Obligation (LTGO) Fund 86
Capital Projects Funds
#301 - REET 1 Capital Projects Fund 87
#302 - REET 2 Capital Projects Fund 88
#303 - Street Capital Projects Fund 89-90
#309 - Parks Capital Projects Fund 91
#310 - Civic Facilities Capital Projects Fund 92
#311 - Pavement Preservation Fund 93
#312 - Capital Reserve Fund 94
#313 - City Hall Construction Fund 95
#314 — Railroad Grade Separation Projects Fund 96
Enterprise Funds
#402 - Stormwater Management Fund 97-98
#403 - Aquifer Protection Area Fund 99
Internal Service Funds
#501 - Equipment Rental & Replacement Fund 100-101
#502 - Risk Management Fund 101
Total of Capital Expenditures for 2019 102
FTE Count by Year — 2009 through 2019 103
Work Force Comparison 104
Appendix A, Employee Position Classification and Salary Schedule 105
Glossary of Budget Terms 106-108
Ordinance 18-024 Adopting the 2019 Budget 109
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From left Sam Wood, Ben Wick, Arne Woodard,
Brandi Peetz, Rod Higgins, Linda Thompson, Pam Haley
City Council Members
Rod Higgins, Mayor
Position #1
Pam Haley, Deputy Mayor
Position #5
Brandi Peetz
Position #2
Ben Wick
Position #4
Linda Thompson
Position #7
Arne Woodard
Position #3
Sam Wood
Position #6
Staff
Mark Calhoun, City Manager
John Hohman, Deputy City Manager
Chelsie Taylor, Finance Director
Mike Stone, Parks & Recreation Director
Cary Driskell, City Attorney
William Helbig, City Engineer
Christine Bainbridge, City Clerk
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Spokane
Val ley
City Manager's Budget Message
2019 Annual Budget
Dear Citizens, Mayor and City Council of Spokane Valley:
It is with pleasure that I present the attached 2019 Budget for the City of Spokane Valley. The
City remains financially strong and continues to benefit from a history of prudent financial
decisions that have been made since our 2003 incorporation. Consistently responsible budgeting
and restrained spending have again helped us achieve the key Fiscal Policies noted in the
following pages.
The City of Spokane Valley continues to be an excellent example of how a City provides key
services to the community while holding down taxes, fees and other charges. Additionally, our
per capita employee count and personnel expenses are among the lowest (if not the lowest) of
comparable size cities in the state and around the U.S.
We recognize that to ensure continued financial stability, it is imperative that we achieve two key
goals within our General Fund:
1. Recurring annual revenues must be greater than or equal to recurring annual expenditures,
and
2. The ending General Fund fund balance must be sufficient enough to meet cash flow needs
which is no less than 50% of recurring expenditures and represents roughly six months of
General Fund operations.
I am pleased to report that each of these goals have again been achieved in the 2019 General
Fund Budget.
Beyond recurring operating activity, and due to our exceptionally strong financial position, we
have been afforded the opportunity to use the portion of the General Fund fund balance that
exceeds 50% for capital construction expenditures that are important to the City Council and
Community. Since 2013, City Councils have made the decision to transfer $20.7 million of excess
General Fund reserves to partially finance a variety of projects including each phase of the
Appleway Trail, Sullivan Road West Bridge Replacement, Appleway Avenue Landscaping,
construction of a new City Hall, the future Barker/BNSF Grade Separation Project, and beginning
to set money aside for the Pines/BNSF Grade Separation Project, Barker Corridor Project and
development of Balfour Park.
1
Fiscal Policies
Fiscal Health is at the Core of Providing a Good Public Service
The Fiscal Policies adopted by the City Council are important for the long-range fiscal strength of
Spokane Valley. These policies set a framework that the City will follow to responsibly manage
resources and if necessary, under what circumstances we will utilize reserves to sustain
operations during economic downturns.
Financial Management
The City will strive to:
1. Maintain basic service levels with minimal resources to achieve success.
2. Minimize personnel costs and overhead by continuing to contract for services when it makes
financial sense to do so.
3. Continue the six-year Business Plan process.
4. Leverage City funds with grant opportunities.
5. Minimize City debt with a pay as you go philosophy.
o The State of Washington sets the maximum level of allowable debt for cities based on
assessed value of property. The City of Spokane Valley carries an exceptionally low debt
burden and currently utilizes only 1.98% of its total debt capacity, and more importantly,
only 9.88% of non -voted bond capacity.
6. Strive to prioritize spending in the annual budget process and minimize the mid -year addition
of projects and appropriations.
Financial Objectives
The City's financial objectives are:
1. Adopt a General Fund Budget with recurring revenues equal to, or greater than recurring
expenditures.
2. Maintain a minimum General Fund Ending Fund Balance of at least 50% of the recurring
expenditure budget. This is adequate to meet cash flow needs and is the equivalent of six
months of general fund operations.
3. If necessary, utilize a portion of the Service Level Stabilization Reserve Fund ($5.5 million) to
maintain ending fund balance minimum.
4. Commitment to the strategy that the Service Level Stabilization Reserve Fund will not be
reduced below $3.3 million (60% of $5.5 million).
5. Maintain the 2019 property tax assessment the same as 2018 with the exception of new
construction. As in the previous nine years, the City will forego the one -percent annual
increase to property tax allowable by RCW 84.52.050. We anticipate this will result in a levy
of $11,804,400 plus estimated new construction of $250,000 for a total levy of $12,054,400.
The allowable potential increase will be banked for future use as provided by law. This
represents the tenth consecutive year that we have not increased our City property tax
assessment.
6. Grow our economy so the existing tax base can support basic programs.
Commitment — By committing to these policies and the checks and balances they afford, the City
will ensure financial sustainability well into the future.
2
2019 Budget Highlights
City Priorities
The City's chief budget priorities are public safety, pavement preservation, transportation and
infrastructure (including railroad grade separations and park related projects) and economic
development. Ensuring that we've committed adequate resources to these activities accounts for
much of the effort that Council and Staff collectively dedicate to the annual development of our
Business Plan and Operating and Capital budgets.
Moderate Growth in Recurring General Fund Expenditures
Investing in essential core services identified by the Council and Community establishes the
baseline expenditures we have included in this budget. Similar to the trend experienced in most
jurisdictions, we find that the cost of providing these services often increases at a faster rate than
the moderate growth we see in the underlying tax revenues that support these core services.
With that said however, City staff and Council collectively strive to meet the challenge of
continuing to provide historic levels of service and we will again meet this challenge in 2019 where
we anticipate recurring revenues will increase over those of 2018 by 5.79%, while expenditures
increase by just 1.93%. Increases at the point of budget adoption over the past 5 -years have
been:
2019 compared to 2018
2018 compared to 2017
2017 compared to 2016
2016 compared to 2015
2015 compared to 2014
2014 compared to 2013
Recurring
Revenues Expenditures
5.79%
3.73%
4.38%
3.08%
2.72%
4.39%
1.93%
1.81%
0.87%
2.79%
3.90%
4.28%
Public Safety Costs
Over the years Council has consistently committed to the maintenance and at times enhancement
of public safety service levels and this is again reflected in the 2019 Budget where public safety
costs including law enforcement, courts, prosecution, public defense and jail related services total
$25,927,304 which is an amount equal to 215% of anticipated property tax collections (=
$25,927,304 / $12,054,400).
Staffing Levels
The full time equivalent employee (FTE) count will increase by 4.50 from 89.25 in 2018 to 93.75
in 2019. This includes the reduction of a vacant administrative assistant position in the City
Manager's office from 1.0 to 0.5 FTE, and the addition of 5.0 FTEs requested by the Community
and Public Works Department that are necessary to meet project needs going into the future and
of these, the wage related costs of 3.1 FTEs will be paid through capital project that are in large
part financed with grant revenues dedicated to those projects. Of the 5 additional FTEs:
• 2 will be engineers with wages allocated 20% each to the Engineering Division in the General
Fund (for an increase of 0.4 FTEs) and 80% to the Street Capital Projects Fund #303 (for an
increase of 1.6 FTEs). The primary responsibilities of these positions will be to focus on
capital projects.
• 3 will be construction inspectors with wages allocated 50% each to the Street Capital Projects
Fund #303 (for an increase of 1.5 FTEs) and 50% each to the Street Fund #101 (for an
3
increase of 1.5 FTEs). During the construction season (April through October) the primary
responsibility of these positions will be to focus on capital projects. During winter season
operations (November to March) the primary responsibility of these positions will be snow
operations and winter maintenance.
• It is noteworthy that these 5.0 additional FTEs are largely necessary to meet capital
construction needs that are in large part grant financed. If at some point in the future the
number and/or magnitude of capital projects decreases due to reduced grant opportunities
or some other currently unforeseen circumstance, we will begin to eliminate these positions.
The FTE count is allocated among City funds as follows:
General Fund #001
Street O&M Fund #101
Street Capital Projects Fund #303
Stormwater Fund #402
2018
Budget
2019
Staff
Reallocation
2019
City Mgr
Change
2019
CPW
Request
2019
Budget
Difference
Between
2018 and
2019
74.63
5.72
4.50
4.40
(0.50)
0.50
0.50
(0.50)
(0.50)
0.00
0.00
0.00
0.40
1.50
3.10
0.00
74.03
7.72
8.10
3.90
(0.60)
2.00
3.60
(0.50)
89.25 0.00 (0.50) 5.00 93.75 4.50
Taking into consideration that we contract for police services and are served by Fire Districts and
a Library District, for a major city we operate substantially below the normal employee count and
consequently at a significantly reduced payroll cost relative to many cities across the country.
The personnel costs for the 74.03 FTEs charged to the General Fund represent just 20.4% of
expenditures. Spokane Valley staff levels average about one employee for every 1,044 citizens
(= population of 97,847 per the Census Bureau / 93.75 FTEs) while comparably sized cities in the
State of Washington have a much higher ratio of employees to citizens.
Since incorporation, the City has taken a conservative approach to adding new staff and continues
to have the lowest per capita employee count of any Washington city with a population of 50,000
or greater. By all comparisons, the City of Spokane Valley is a lean, productive City government.
Pavement Preservation
Beginning in 2012, the City initiated spending of general fund, special revenue fund and capital
project fund revenues and reserves for the purpose of financing our street preservation efforts.
In 2019, our citizens will again see an aggressive program of repaving our roadways. Some may
question paving roads that "don't look so bad" but the truth is the best time to repave is before a
road deteriorates to the point that full reconstruction is necessary. Full reconstruction can cost
substantially more than pavement preservation treatments such as crack sealing or grinding and
repaving. This is why the City of Spokane Valley has committed critical financial resources to the
preservation of our transportation infrastructure. We hope you are as proud of our fine road
system as we are!
For 2019, we project total revenues in Pavement Preservation Fund #311 of $5,760,900 that
combined with $1,527,300 of fund reserves will be applied against $7,288,200 in projected
expenditures. Sources of revenue in 2019 include $1,820,000 in grant proceeds, $1,500,000
from the Street Wear fee that was adopted by Council in 2018, and $2,440,900 in transfers from
other City funds consisting of:
• $972,300 from the General Fund
4
• $734,300 from REET 1 Capital Projects Fund #301
• $734,300 from REET 2 Capital Projects Fund #302
While Pavement Preservation is one of our critical service and budget priorities we find that
sustaining adequate levels is a constant challenge and I address this in the portion of this budget
message titled "Challenges".
Transportation and Infrastructure
The 2019 Budget includes $20,603,882 of capital expenditures that we anticipate will be in -part
offset with $10,974,189 in grant revenues which results in 53.26% of capital projects being
financed with State and Federal dollars. The projects we'll work on in 2019 include:
• $5.4 million in Street Capital Projects Fund #303
• $1.8 million in Park Capital Projects Fund #309
• $7.2 million in Pavement Preservation Fund #311
• $4.7 million in Grade Separation Projects Fund #314
• $1.3 million in Stormwater Fund #402 and Aquifer Protection Area Fund #403
Challenges
Beyond the annual challenge of balancing the General Fund budget, the City of Spokane Valley
has a number of on-going financial challenges.
1. Declining revenues in Street O&M Fund #101 that will impact our future ability to deliver
historic service levels
This Fund depends upon a combination of gas and telephone tax receipts.
• Because the gas tax is a flat amount per gallon, and because each generation of newer
vehicles get better gas mileage, we find our gas tax revenues have recently hovered
somewhere between either flat or declining. Due to the 2015 State Legislature's increase
in the gas tax we've seen a bit of an increase in this revenue source with a 2019 revenue
projection of $2,092,300 which represents an increase of $157,300 (or 8.1%) over 2015
revenues of $1,935,000.
• The 6% telephone utility tax generated $3.1 million in the first year of collections in 2009.
Since that time however we have experienced a decline averaging 5.18% per year and at
this point are projecting 2019 revenues of just $1,700,000. We believe the decline is
primarily due to the elimination of land lines by individual households.
• At the June 12, 2018 Budget Workshop, Council discussed the fact that Street O&M Fund
recurring revenues were substantially exceeded by recurring expenditures but were
interested in continuing to deliver historic levels of service despite the fact that telephone
utility tax revenues have continued to decline. Council asked Staff to prepare a budget
that resolves this funding imbalance with a one-time transfer during 2019 of Capital
Reserve Fund #312 money. The necessary transfer is $907,544 and this is reflected in
both Fund numbers 101 and 312.
• Determining "how" to fully finance Street O&M Fund #101 beyond 2019 will continue to be
a Council conversation.
2. Balancing the cost of pavement preservation against other transportation and infrastructure
needs
5
• Pavement preservation has historically been financed from a combination of sources
including:
o General Fund dollars,
o Street O&M Fund dollars,
o Civic Facility Replacement Fund #123 (Fund #123) reserves that were dedicated
towards this purpose until their depletion in 2016.
o Real estate excise tax (REET) revenues,
o Grant revenues, and
o Beginning in 2018, the addition of a street wear fee that was negotiated by the City as
part of an updated solid waste collection contract that recognized the damage that
heavily laden garbage trucks do to our road system.
o Following is a table that reflects pavement preservation related revenues over the 9 -
year period 2011 through 2019:
Fund
001 101 106 123 301/302 310
Street Civic Fac. Civic Fac.
General Street O&M Wear Fee Replace. REET 1&2 Capital Grants Total
Actual
2011 584,681 0 0 0 0 500,000 0 1,084,681
2012 2,045,203 0 0 0 0 0 0 2,045,203
2013 855,857 282,000 0 616,284 300,000 0 35,945 2,090,086
2014 888,823 282,000 0 616,284 368,944 0 2,042,665 4,198,716
2015 920,000 206,618 0 616,284 502,098 0 835,224 3,080,224
2016 943,800 67,342 0 559,808 730,572 0 1,654,698 3,956,220
2017 953,200 67,342 0 0 1,320,958 0 89,208 2,430,708
Budget
2018 962,700 67,342 1,000,000 0 1,370,658 0 1,572,500 4,973,200
2019 972,300 0 1,500,000 0 1,468,600 0 1,820,000 5,760,900
9.126.564 972.644 2.500.000 2.408.660 6.061.830 500.000 8.050.240 29.619.938
• The City used the Civic Facility Replacement Fund #123 reserves over the 4 -year period
2013 through 2016 in order to give the City time to determine how best to finance the
pavement preservation plan in 2017 and beyond.
• Heavy reliance on REET revenues began in 2017 following the depletion of Fund #123
reserves.
• Although we currently exist in a robust economy that includes near record REET
collections, we realize that as the economy wanes in the future, so will REET revenues.
As a consequence, overly relying on REET revenues may in the future limit the City's
ability to provide the necessary match needed for State and Federal grants that are
applied to other street construction and reconstruction projects.
• Over the past 10-12 years Spokane Valley has struggled to develop a pavement
management plan that clearly delineates the pavement condition index (PCI) that should
be maintained throughout our road system and define the amount of money we should
dedicate annually to achieve that plan. The first studies initially estimated the annual cost
to be in excess of $10 million per year but as recently as 2016 the estimated cost was
reduced to $6.8 million.
• Even though the City's investment in our pavement preservation program has fallen short
of $6.8 million per year we find that the PCI is not in a free fall and is in fact holding fairly
steady at 71.
6
• The City is currently reevaluating our pavement preservation plan with the intent of refining
the PCI across local access, collectors and arterials, and formulating a more realistic cost
to maintain these. Staff plan to come before Council in early 2019 to report the results.
• The desired outcome of the updated pavement preservation plan is to assist Council and
Staff in determining the ideal PCI for the different street classifications and the cost to
maintain each. Following that, Council and Staff will work collectively to determine how to
finance the plan.
3. Railroad Grade Separation Projects (overpasses and underpasses)
Bridging the Valley is a proposal to separate vehicle traffic from train traffic in the 42 mile
corridor between Spokane and Athol, ID. The separation of railroad and roadway grades in
this corridor is intended to promote future economic growth, traffic movement, traffic safety,
aquifer protection in the event of an oil spill, and train whistle noise abatement. The underlying
study outlined the need for a grade separation at four locations in Spokane Valley. The most
recent estimates peg the total cost of these projects at $88.8 million including:
• Barker and Trent Road Overpass (estimated cost of $19.0 to $24.7 million),
• Pines and Trent Underpass (estimated cost of $29.0 million),
• Sullivan Road Overpass improvements (estimated cost of $16.1 million), and
• Park Road Overpass (estimated cost of $19.0 million)
Because grade separation projects are exceptionally expensive endeavors and largely
beyond our ability to finance solely through existing sources of internal revenue, the City has
pursued grant funding from both the Federal and State Government over the past several
years.
Barker/Trent Grade Separation Project
We reached the point of being fully funded for this project in early 2018 and the final design
phase is underway. Design will continue through 2019 and right-of-way acquisition should
begin in 2019. Construction will begin no later than 2020. Revenue sources are comprised
of the following:
Barker Grade Separation Project Financing Sources
City of Spokane Valley
General Fund reserves
Real Estate Excise Tax (REET)
Total from Spokane Valley
Federal Earmark
2017 WA Legislature appropriation
National Highway Freight Program
TIGER 9
FMSIB (20% of total)
(assume $19.0 million)
$ 1,421,000
2,209,000
$ 3,630,000
721,000
1,500,000
6,000,000
9,020,000
3.800.000
$ 24,671,000
Pines / Trent Grade Separation Project
Progress to date includes:
• The City has set aside $3,185,000 towards what we currently anticipate will be a $29.0
million project. Sources include the following:
Pines Grade Separation Project Financing Sources
City of Spokane Valley
2016 General Fund Property acquisition $ 500,000
2017 General Fund dedication 1,200,000
2017 General Fund allocation of
fund balance > 50% 721,000
2018 General Fund allocation of
fund balance > 50% 764,000
Total from Spokane Valley $ 1,485,000
• In late 2016 the City acquired property valued at approximately $500,000 that was applied
to the acquisition of property that will in -part satisfy the right-of-way needs for this project.
• On July 11, 2017 Council approved a Phase 1 contract with an engineering firm valued at
$124,000 with a scope of services that calls for evaluating two potential sites, each of
which includes a roundabout and signalized intersection alternative. The end result of the
study will be a final recommended option with a revised cost estimate. Council will make
the final choice of the alternative chosen. Following this, we will enter the second design
phase where the City will contract with an engineering firm to take the Council adopted
alternative to a 100% design.
• Future property acquisitions will be necessary during the right-of-way phase of the project
but this cannot be determined until the final phase of the design is well underway.
• The City has applied for a variety of both state and federal grants including the TIGER,
FASTLANE and INFRA programs.
• Grant application currently outstanding include:
o SRTC — application is for right-of-way in the amount of $3.8 million (90% of the
estimated total cost of $4.2 million).
o BUILD — application is for the $23.2 million which is 80% of the estimated project cost.
o CRISI 1 — application is for design in the amount of $1.25 million (50% of the estimated
total cost of $2.5 million).
o CRISI 2 - application is for design in the amount of $1.25 million (50% of the estimated
total cost of $2.5 million).
• We will continue to apply for grant programs as they become available. We are hopeful
that having a 100% design will make us more competitive as we will then have a "shovel
ready" project.
Economic Development
To the best of our ability we focus on business retention and expansion of existing businesses
and recruitment of new businesses. Examples of ongoing and future economic development
efforts are as follows:
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Comprehensive Plan — In the latter part of 2016 the City updated its Comprehensive Plan and
included an economic development element. Contained within this element is a summary of the
local economy; an assessment of strengths and weaknesses; and policies, programs and projects
to foster economic growth. The plan also included implementation strategies to improve retail,
enhance tourism, and grow businesses in the City. Among other things, the plan also streamlined
land uses by consolidating many zones and reducing many development requirements.
Additionally the plan was also designed to provide flexibility in an effort to encourage market
driven growth.
Retail Recruitment — In 2017 the City expanded into the area of Retail Recruitment by contracting
with a firm specializing in this type of service. The services we are seeking in this effort include
a review of the retail recruitment strategy; conducting a market and retail gap analysis;
development of a recruitment plan; identification of a strategic retail prospect list; and recruitment
of retail on behalf of the City. We have included money in the 2019 Budget to continue this effort.
WA State Department of Commerce Environmental Permitting Grant — In the latter part of
2016 the City received a $114,200 grant from the Department of Commerce that with an additional
investment of $55,000 from the City, will result in a streamlined environmental permitting process
in the northeast industrial area of our community. This study will complete the environmental
permitting requirements for the northeast industrial area, ultimately leading to the development of
a Planned Action Ordinance (PAO) that will save industrial developers a minimum of 6 weeks
permitting time while providing a predictable path to ensure that adequate infrastructure is in place
to serve the expected developments. Completion of the PAO will allow the properties to be
marketed as truly "shovel ready".
The Budget for 2019
Strong but Guarded
Recognizing that fiscal health is at the core of providing good public services, one of the most
important tests of fiscal management is the ability of a municipal enterprise to maintain basic
services during an economic downturn. The creation and ongoing maintenance of financial
reserves since incorporation has served the intended purpose of providing Spokane Valley the
means to sustain critical public services during turbulent economic conditions and this served the
City well during the Great Recession that began in 2008. The 2019 budget again reflects a
prudent and guarded increase in continuation of service delivery capabilities. These increases
are carefully considered and well within the means of the City. Service delivery cannot grow faster
than the economic development of the City.
We are cognizant of the fact that we are now in the longest economic expansion in United States
history and at this point, with each passing day we are closer to the next economic downturn.
Given this, we will remain vigilant in our observance of local, state and national events and
economic trends that may impact our own community and work towards capitalizing on our
strengths, minimizing our weaknesses, and being ever watchful towards both threats and
opportunities.
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Balanced Budget
Means exactly what it says — operating expenses have been balanced with known or reasonably
predictable revenues with no increase in property tax or in sales tax rates for the City. The budget
is designed to maintain the healthy, positive fund balance at year-end providing for the City's cash
flow needs without costly borrowing. In pursuit of fiscal responsibility, special attention is given
to limiting the growth in new programs and financial commitments. This approach allows available
resources to be put toward sustaining services consistent with the City Council's priorities for 2019
and beyond.
Acknowledgments
I would like to acknowledge the Community, City Council and Staff for a long history of financially
responsible spending and sensible fiscal planning. By saving and conserving the taxpayers'
money, and by adopting and adhering to prudent long-term fiscal policies, the City can provide
essential services and balance its budget for many years to come.
The City Council continues to set a path to ensure the long-term financial sustainability of the City.
The management staff and employees have worked together to develop the Business Plan and
2019 Budget recommendations to achieve the Council's ongoing goal of sustainability.
I hope the Citizens of Spokane Valley are proud of the programs and strong financial condition of
their City. We invite your examination and questions regarding the 2019 Budget.
Respectfully,
Mark Calhoun
City Manager
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Spokane
jUalley
FINANCE DEPARTMENT
Chelsie Taylor, Finance Director
10210 E Sprague Avenue ♦ Spokane Valley WA 99206
Phone: (509) 720-5000 ♦ Fax: (509) 720-5075 ♦ www.spokanevalley.org
TO: City Manager and Members of the City Council
FROM: Chelsie Taylor, Finance Director
SUBJECT: About the 2019 Budget and Budget Development Process
The budget includes the financial planning and legal authority to obligate public funds.
Additionally, the budget provides significant policy direction by the City Council to the staff and
community. As a result, the City Council, staff and public are involved in establishing the budget
for the City of Spokane Valley.
The budget serves four functions:
1. It is a Policy Document
The budget functions as a policy document in that the decisions made within the budget will reflect
the general principles or plans that guide the actions taken for the future. As a policy document,
the budget makes specific attempts to link desired goals and policy direction to the actual day-to-
day activities of the City staff.
2. It is an Operational Guide
The budget of the City reflects its operation. Activities of each City function and organization have
been planned, debated, formalized, and described in the following sections. This process will
help to maintain an understanding of the various operations of the City and how they relate to
each other and to the attainment of the policy issues and goals of the City Council.
3. It is a Link with the General Public
The budget provides a unique opportunity to allow and encourage public review of City operations.
The budget describes the activities of the City, the reason or cause for those activities, future
implications, and the direct relationship to the citizenry.
4. It is a Legally Required Financial Planning Tool
The budget is a financial planning tool, which has been its most traditional use. In this light,
preparing and adopting a budget is a State law requirement of all cities as stated in Title 35A of
the Revised Code of Washington (RCW). The budget must be adopted as a balanced budget
and must be in place prior to the beginning of the City's fiscal year. The budget is the legal
authority to expend public monies and controls those expenditures by limiting the amount of the
appropriation at the fund level. The revenues of the City are estimated, along with available cash
carry -forward, to indicate funds available. The budget takes into account unforeseen
contingencies and provides for the need for periodic adjustments.
2019 BUDGET DEVELOPMENT PROCESS
Historically the City has utilized a budgeting approach that assumed for most functions of
government that the current year's budget was indicative of the base required for the following
year. However, with the volatility that was seen in the economy with the Great Recession, the
City moved to a Budget development process that consciously reviews service levels in each
department and determines the appropriate level of funding that meets Council goals relative to
available resources.
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The 2019 Budget development process began at the February 13, 2018 Council workshop where
among other topics, Council and staff discussed the budget in general terms. In mid-April 2018
the Finance Department notified City Departments that their 2019 revenue and expenditure
estimates were due by mid-May. Through the balance of May and early June, the City Manager's
office and Finance Department worked to prepare budget worksheets that were communicated
to the City Council at a Budget workshop held June 12, 2018. Following the workshop, the
Finance Department continued work on the budget including refinements of revenue and
expenditure estimates and through July and August, the Finance Department and City Manager
reviewed updated budget projections.
By the time the 2019 Budget is scheduled to be adopted on November 13, 2018, the Council will
have had an opportunity to discuss it on eight separate occasions, including three public hearings
to gather input from citizens:
June 12
August 21
September 11
September 25
October 9
October 23
November 13
November 13
Council budget workshop
Admin report: Estimated 2019 revenues and expenditures
Public hearing #1 on 2019 revenues and expenditures
City Manager's presentation of preliminary 2019 Budget
Public hearing #2 on 2019 Budget
First reading on ordinance adopting the 2019 Budget
Public hearing #3 on the 2019 Budget
Second reading on ordinance adopting the 2019 Budget
Once adopted, the final operating budget is published, distributed, and made available to the
public.
After the budget is adopted, the City enters a budget implementation and monitoring stage.
Throughout the year, expenditures are monitored by the Finance Department and department
directors to ensure that actual expenditures are in compliance with the approved budget. The
Finance Department provides the City Manager and City Council with monthly reports to keep
them abreast of the City's financial condition and individual department compliance with approved
appropriation levels. Any budget amendments made during the year are adopted by City Council
ordinance following a public hearing.
The City Manager is authorized to transfer budgeted amounts within a fund; however, any
revisions that alter the total expenditures of a fund, or that affect the number of authorized
employee positions, salary ranges or other conditions of employment must be approved by the
City Council.
When the City Council determines that it is in the best interest of the City to increase or decrease
the appropriation for a particular fund, it may do so by ordinance adopted by Council after holding
one public hearing.
BUDGET PRINCIPLES
• Department directors have primary responsibility for formulating budget proposals in line with
City Council and City Manager priority direction, and for implementing them once they are
approved.
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• The Finance Department is responsible for coordinating the overall preparation and
administration of the City's budget. This function is fulfilled in compliance with applicable State
of Washington statutes governing local government budgeting practices.
• The Finance Department assists department staff in identifying budget problems, formulating
solutions and alternatives, and implementing any necessary corrective actions.
• Interfund charges will be based on recovery of costs associated with providing those services.
• Budget amendments requiring City Council approval will occur through the ordinance process
at the fund level prior to fiscal year end.
• The City's budget presentation will be directed at displaying the City's services plan in a
Council/constituent friendly format.
• No long term debt will be incurred without identification of a revenue source to repay the debt.
Long term debt will be incurred for capital purposes only.
• The City will strive to maintain equipment replacement funds in an amount necessary to
replace the equipment at the end of its useful life. Life cycle assumptions and required
contributions will be reviewed annually as part of the budget process. New operations in
difficult economic times may make it difficult to fund this principle in some years.
• The City will pursue an ending general fund balance at a level of no less than 50% of recurring
expenditures. This figure is based upon an evaluation of both cash flow and operating needs.
BASIS OF ACCOUNTING AND BUDGETING
Accounting
Accounting records for the City are maintained in accordance with methods prescribed by the
State Auditor under the authority of the Revised Code of Washington (RCW), Chapter 43.09.20,
and in compliance with generally accepted accounting principles as set forth by the Governmental
Accounting Standards Board.
Basis of Presentation - Fund Accounting
The accounts of the City of Spokane Valley are organized on the basis of funds, each of which is
considered a separate accounting entity. Each fund is accounted for with a separate set of
double -entry accounts that comprise its assets, liabilities, fund equity, revenues and expenditures
or expenses, as appropriate. The City's resources are allocated to and accounted for in individual
funds depending on their intended purpose. The following are the fund types used by the City of
Spokane Valley:
Governmental Fund Types
Governmental funds are used to account for activities typically associated with state and local
government operations. All governmental fund types are accounted for on a spending or "financial
flows" measurement focus, which means that typically only current assets and current liabilities
are included on related balance sheets. The operating statements of governmental funds
measure changes in financial position, rather than net income. They present increases (revenues
and other financing sources) and decreases (expenditures and other financing uses) in net current
assets. There are four governmental fund types used by the City of Spokane Valley:
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1. General Fund
This fund is the primary fund of the City of Spokane Valley. It accounts for all financial
resources except those required or elected to be accounted for in another fund.
2. Special Revenue Funds
These funds account for revenues that are legally restricted or designated to finance particular
activities of the City of Spokane Valley. Special Revenue funds include:
• #101 — Street Fund
• #103 — Paths & Trails Fund
• #104 — Hotel / Motel Tax — Tourism Facilities Fund
• #105 — Hotel / Motel Tax Fund
• #106 — Solid Waste Fund
• #107 — PEG Fund
• #120 — CenterPlace Operating Reserve Fund
• #121 — Service Level Stabilization Reserve Fund
• #122 — Winter Weather Reserve Fund
3. Debt Service Funds
These funds account for financial resources which are designated for the retirement of debt.
Debt Service Funds are comprised of the #204 — LTGO Debt Service Fund.
4. Capital Proiect Funds
These funds account for financial resources, which are designated for the acquisition or
construction of general government capital projects. Capital Project Funds include:
• #301 — REET 1 Capital Projects Fund
• #302 — REET 2 Capital Projects Fund
• #303 — Streets Capital Projects Fund
• #309 — Parks Capital Projects Fund
• #310 — Civic Facilities Capital Projects Fund
• #311 — Pavement Preservation Fund
• #312 — Capital Reserve Fund
• #313 — City Hall Construction Fund
• #314 — Railroad Grade Separation Projects Fund
Proprietary Fund Types
A second type of fund classification is the Proprietary Funds that are used to account for
activities similar to those found in the private sector where the intent of the governing body is
to finance the full cost of providing services based on the commercial model which uses a
flow of economic resources approach. Under this approach, the operating statements for the
proprietary funds focus on a measurement of net income (revenues and expenses) and both
current and non-current assets and liabilities are reported on related balance sheets. Their
reported fund equity (total net assets) is segregated into restricted, unrestricted and invested
in capital assets classifications. As described below, there are two generic fund types in this
category:
1. Enterprise Funds
These funds account for operations that provide goods or services to the general public
and are supported primarily by user charges. This type of fund includes:
• #402 — Stormwater Management Fund
• #403 — Aquifer Protection Area Fund
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2. Internal Service Funds
These funds account for operations that provide goods or services to other departments
or funds of the City. This type of fund includes:
• #501 — Equipment Rental and Replacement Fund
• #502 — Risk Management Fund
Basis of Accounting
Basis of accounting refers to when revenues and expenditures are recognized, recorded in
the accounting system and ultimately reported in the financial statements.
• Modified Accrual Basis of Accounting is used for all governmental funds. Modified accrual
recognizes revenues when they become both measurable and available to finance
expenditures of the current period.
• Accrual Basis of Accounting is used for enterprise and internal service funds. Under this
system revenues and expenses are recognized in the period incurred rather than when
cash is either received or disbursed.
Budgets and Budgetary Accounting
Annual appropriation budgets are adopted for all funds with Governmental Funds utilizing a
modified cash basis of accounting for budget purposes and Proprietary Funds utilizing a
working capital approach.
Budgets are adopted at the fund level that constitutes the legal authority for expenditures, and
annual appropriations for all funds lapse at the end of the fiscal period.
EXPLANATION OF MAJOR REVENUE SOURCES
General Fund #001
• Property Tax
Property taxes play an essential role in the finances of the municipal budget. State law limits
the City to a $3.60 levy per $1,000 assessed valuation, deducting from there the levy of up to
$1.50 by the Spokane County Fire Districts #1 and #8, along with deducting up to $0.50 for
the Library District, which leaves the City with the authority to levy up to $1.60 for its own
purposes. The levy amount must be established by ordinance by November 30th prior to the
levy year.
• Retail Sales and Use Tax
The sales tax rate for retail sales transacted within the boundaries of the City of Spokane
Valley is 8.8%. The tax that is paid by a purchaser at the point of sale is remitted by the
vendor to the Washington Department of Revenue who then remits the taxes back to the
various agencies that have imposed the tax. The allocation of the 8.8% tax rate to the
agencies is as follows:
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State of Washington
City of Spokane Valley
Spokane County
Criminal Justice
Spokane Public Facilities District
Public Safety
Juvenile Jail
Mental Health
Law Enforcement Communications
Spokane Transit Authority
6.50%
0.85%
0.15%
0.10%
0.10% *
0.10% *
0.10% *
0.10% *
0.10% *
0.70% *
8.80%
* Indicates voter approved sales taxes.
2.30% local tax
• Criminal Justice Sales Tax
Local Sales Tax for Criminal Justice funding is to be used solely for criminal justice purposes,
such as the City's law enforcement contract. This tax is authorized at 1/10 of 1% of retail
sales transacted in the County. Of the total amount collected, the State distributes 10% of the
receipts to Spokane County, with the remainder allocated on a per capita basis to the County
and cities within the County.
• Public Safety Sales Tax
Beginning in 2005, an additional 0.1% voter approved increase in sales tax was devoted to
public safety purposes. This 0.1% was approved by the voters again in August 2009. Of the
total amount collected, the State distributes 60% of the receipts to Spokane County, with the
remainder allocated on a per capita basis to the cities within the County.
• Gambling Tax
Gambling tax revenues must be spent primarily on law enforcement purposes pertaining to
gambling. Funds remaining after necessary expenditures for such enforcement purposes
may be used for any general government purpose. Gambling taxes are to be paid quarterly
to the City, no later than the last day of January, April, July and October. The City imposes a
tax on the following forms of gambling at the following rates: Bingo (5% gross, less prizes);
Raffles (5% gross, less prizes); Punchboards and Pull tabs (5% gross, less prizes);
Amusement Games (2% gross, less prizes); Card playing (6% gross).
• Leasehold Excise Tax
Taxes on property owned by state or local governments and leased to private parties (City's
share).
• Franchise Fees
Cable TV is the only franchise fee levied in the City at a rate of 5% of gross revenues. This
is a fee levied on private utilities for the right to use city streets, alleys, and other public
properties.
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• State -Shared Revenues
State -shared revenues are received from liquor sales, marijuana revenues, and motor vehicle
excise taxes. These taxes are collected by the State of Washington and shared with local
governments based on population. State -shared revenues are distributed on either a monthly
or quarterly basis, although not all quarterly revenues are distributed in the same month of the
quarter. The 2018 population figure used in the 2019 Budget is 95,810 as reported by the
Office of Financial Management for Washington State on April 1, 2018. This figure is
important when determining distribution of State shared revenues on a per capita basis.
• Fines and Forfeitures / Public Safety
Fines and penalties are collected as a result of Municipal Court rulings, false alarm fees, and
other miscellaneous rule infractions. All court fines and penalties are shared with the State,
with the City, on average, retaining less than 50% of the amount collected.
• Community Development
Community Development revenues are largely composed of fees for building permits, plan
reviews, and right-of-way permits.
• Recreation Program Fees
The Parks and Recreation Department charges fees for selected recreation programs. These
fees offset direct costs related to providing the program.
• CenterPlace Fees
The Parks and Recreation Department charges fees for use of CenterPlace. Uses include
regional meetings, weddings, receptions and banquets. Rental rooms include classrooms,
the great room and dining rooms.
• Investment Interest
The City earns investment interest on sales tax money held by the State of Washington prior
to the distribution of the taxes to the City, as well as on City initiated investments.
Street Fund #101
• Motor Vehicle Fuel Excise Tax (gas tax)
The State of Washington collects a $0.494 per gallon motor vehicle fuel tax at the pump. Of
this amount, the State remits a portion of the tax back to cities on a per capita basis. For 2018
the Municipal Research and Services Center estimates the distribution back to cities will be
$21.93 per person. Based upon a City of Spokane Valley population of 95,810 (per the
Washington State Office of Financial Management on April 1, 2018) we anticipate the City will
collect $2,101,100 in 2019. RCW 47.30.050 specifies that 0.42% of this tax must be expended
for paths and trails activities and based upon the 2019 revenue estimate this computes to
$8,800. The balance of $2,092,300 will be credited to Fund #101 for street maintenance and
operations.
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• Telephone Utility Tax
The City of Spokane Valley levied a 6% telephone utility tax via Ordinance #08-014 with
collections beginning in 2009. Telephone companies providing this service pay the tax to the
City monthly. Telephone tax has been estimated at $1.7 million for 2019.
Paths & Trails Fund #103
Cities are required to spend 0.42% of the motor vehicle fuel tax receipts on paths and trails (please
see the explanation for Street Fund #101) which we anticipate will be $8,800 in 2019. Because
the amount collected in any given year is relatively small, it is typical to accumulate State
distributions for several years until adequate dollars are available for a project.
Hotel / Motel Tax — Tourism Facilities Fund #104
The City imposes a 1.3% tax under RCW 67.28.181 on all charges made for the furnishing of
lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks)
for a continuous period of less than one month. The revenues generated by this tax may only be
used for capital expenditures for acquiring, constructing, making improvements to or other related
capital expenditures for large sporting venues, or venues for tourism -related facilities. This tax is
estimated to generate $390,000 in 2019.
Hotel / Motel Tax Fund #105
The City imposes a 2% tax under RCW 67.28.180 on all charges made for the furnishing of
lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks)
for a continuous period of less than one month. The tax is taken as a credit against the 6.5%
state sales tax, so that the total tax that a patron pays in retail sales tax and hotel/motel tax
combined is equal to the retail sales tax in the jurisdiction. The revenues generated by this tax
may be used solely for paying for tourism promotion and for the acquisition and/or operation of
tourism -related facilities. This tax is estimated to generate $600,000 in 2019.
Solid Waste Fund #106
Under the City's contract for solid waste transfer, transport and disposal services with Sunshine
Recyclers, Inc., Sunshine pays an annual contract administrative fee of $125,000 to the City. Also,
under the City's contract for solid waste collection services with Waste Management of
Washington, Inc., Waste Management pays an administrative fee of 12.5% of gross receipts. This
fee shall be used by the City for costs related to solid waste services, including costs for contract
administration, solid waste planning and management, and for a portion of the City's street
preservation and maintenance programs. Of the amounts collected under the fee, no more than
1% of gross receipts may be used for contract administration.
PEG Fund #107
Under the City's cable franchise, the franchise grantee remits to the City in a capital contribution
in support of Public Education Government (PEG) capital requirements an amount equal to $0.35
per subscriber per month to be paid to the City on a quarterly basis for the life of the franchise.
Capital contributions collected under this agreement are allocated to PEG capital uses
exclusively. PEG capital uses include, in part, the set-up of equipment in the City Council
Chambers that allows Spokane Valley to broadcast Council meetings both live and through
subsequent reviews via digital recordings available on the City's website.
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LTGO Debt Service Fund #204
This fund is used to account for the accumulation of resources for, and the payment of limited tax
general obligation (LTGO) bonds also referred to as councilmanic or non -voted bonds. When
LTGO bonds are issued the City irrevocably pledges the full faith, credit and resources necessary
to make timely payments of principal and interest, within constitutional and statutory limitations
pertaining to non -voted general obligations.
In 2003 the City issued $9,430,000 in limited tax general obligation (LTGO) bonds the proceeds
of which were used to finance both the construction of CenterPlace and road and street
improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take
advantage of lower interest rates which resulted in a reduction in subsequent annual bond
repayment (much like refinancing a home mortgage). At the completion of the bond refunding
there remained $7,035,000 of LTGO bonds. Of this total:
• $5,650,000 remained on the original debt used towards the construction of CenterPlace.
These bonds will be paid off in annual installments over the 20 -year period ending December
1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public
Facilities District. At January 1, 2019, the outstanding balance on this portion of the bond
issue will be $4,645,000.
• $1,385,000 remained on the original debt used towards the road and street improvements.
These bonds will be paid off in annual installments over the 10 -year period ending December
1, 2023. Annual debt service payments on these bonds are provided by equal distributions
from the 1St and 2nd quarter percent real estate excise tax. At January 1, 2019 the outstanding
balance on this portion of the bond issue will be $730,000.
In 2016 the City issued $7,275,000 in LTGO bonds, the proceeds of which were used to finance
the construction of a new City Hall along with $6.3 million of City cash that has been set aside for
this purpose. These bonds will be paid off in annual installments over the 30 -year period ending
December 1, 2045. Annual debt service payments on these bonds are provided by transfers in
from the General Fund. At January 1, 2019, the outstanding balance on the bond issue will be
$6,895,000.
REET 1 Capital Projects Fund #301
Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise tax on
each sale of real property at the rate of one-quarter of one percent of the selling price. The
revenue generated is used for financing capital projects as specified in the capital facilities plan
under the Growth Management Act.
REET 2 Capital Projects Fund #302
Under Washington State Law, RCW 82.46.010, the City is allowed to impose an additional excise
tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The
revenue generated is used for financing public works capital projects as specified in the capital
facilities plan under the Growth Management Act.
Stormwater Management Fund #402
A stormwater fee is imposed upon every developed parcel within the City, which is an annual
charge of $21 for each single family unit and $21 per 3,160 square feet of impervious surface for
all other properties. These charges are uniform for the same class of customers and service
facilities. These fees are estimated to generate $1,890,000 in 2019.
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Aquifer Protection Area (APA) Fund #403
These are voter approved fees, the proceeds of which are applied to aquifer protection related
capital construction projects. Fees are collected by Spokane County and remitted to the City
twice each year. These fees are estimated to generate $460,000 in 2019. Fees include:
• An annual fee of $15 per household for the withdrawal of water from properties within the
APA.
• An annual fee of $15 per household for on-site sewage disposal by properties within the APA.
• For commercial properties an annual fee ranging from $15 to $960 depending upon water
meter size.
Interfund Transfers
Many funds receive a portion of their revenues from other funds in the form of an interfund
transfer. These transfers typically represent payments for either services rendered by one fund
for another or a concentration of revenues for a specific project or purpose. The following
interfund transfers are planned for 2019:
In:
001
101
204
303
309
311
314
501
502
Total Out
Out:
001
105
106
301
302
312
Total In
0 30,000 40,422 0 0 0 70,422
0 0 0 0 0 907,544 907,544
401,250 0 0 82,475 82,475 0 566,200
0 0 0 504,172 167,434 317,000 988,606
1,320,000 0 0 0 0 14,788 1,334,788
972,300 0 1,500,000 734,300 734,300 0 3,940,900
0 0 0 50,000 0 0 50,000
36,600 0 0 0 0 0 36,600
390,000 0 0 0 0 0 390,000
8,285,060 Total in
3,120,150 30,000 1,540,422 1,370,947 984,209 1,239,332 8,285,060 Total out
0
#001 - General Fund is budgeted to transfer out $3,120,150 including:
• $401,250 to Fund #204 - LTGO Debt Service Fund for bond payments on the 2016 LTGO
Bonds for the City Hall construction.
• $1,320,000 to Fund #309 - Park Capital Projects Fund for park related projects, including
$160,000 for a restroom facility as Browns Park and $1,000,000 for additional improvements
at Browns Park.
• $972,300 to Fund #311 - Pavement Preservation Fund for pavement preservation projects.
• $36,600 to Fund #501 - Equipment Rental and Replacement Fund to fund a CenterPlace
kitchen equipment replacement reserve.
• $390,000 to Fund #502 - Risk Management Fund for the 2019 property and liability insurance
premium.
#105 - Hotel / Motel Tax Fund is budgeted to transfer $30,000 to Fund #001 - General Fund for
the purpose of financing advertising at CenterPlace.
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#106 — Solid Waste Fund is budgeted to transfer $40,422 to Fund #001 under a 5 -year plan to
reimburse the General Fund for expenditures made during 2013 and 2014 for the solid waste
program. The final transfer for this reimbursement is in 2019.
#301 — REET 1 Capital Projects Fund is budgeted to transfer out $1,357,058 including:
• $82,475 to Fund #204 — LTGO Debt Service Fund to pay a portion of the annual payment on
the 2014 LTGO bonds.
• $504,172 to Fund #303 — Street Capital Projects Fund that will be applied towards grant
matches for street construction projects.
• $734,300 to Fund #311 — Pavement Preservation Fund for pavement preservation projects.
• $50,000 to Fund #314 — Railroad Grade Separation Projects Fund for the Barker Rd. grade
separation project.
#302 — REET 2 Capital Proiects Fund is budgeted to transfer out $984,209 including:
• $82,475 to Fund #204 — LTGO Debt Service Fund to pay a portion of the annual payment on
the 2014 LTGO bonds.
• $167,434 to Fund #303 — Street Capital Projects Fund that will be applied towards grant
matches for street construction projects.
• $734,300 to Fund #311 — Pavement Preservation Fund for pavement preservation projects.
#312 — Capital Reserve Fund is budgeted to transfer out $1,239,332 including:
• $907,544 to Fund #101 — Street Fund as a one-time coverage of the estimated deficit in
recurring activity for the 2019 Budget.
• $317,000 to Fund #303 — Street Capital Projects Fund that will be applied towards City funded
street construction projects.
• $14,788 to Fund #309 — Parks Capital Projects Fund that will be applied towards the Sullivan
to Corbin and Evergreen to Sullivan segments of the Appleway Trail.
SIGNIFICANT ASSUMPTIONS IN THE 2019 BUDGET
Budget Summary for All Funds
• Based upon funding levels anticipated in the 2019 budget, City staff will strive to maintain
adequate levels of service.
• Appropriations for all City Funds will total $78.3 million including $20.6 million in capital
expenditures, comprised in -part of:
o $5.4 million in Fund #303 — Street Capital Projects.
o $1.8 million in Fund #309 — Park Capital Projects.
o $7.2 million in Fund #311 — Pavement Preservation projects.
o $4.7 million in Fund #314 — Railroad Grade Separation Projects.
o $450 thousand in Fund #402 — Stormwater Management projects.
o $833 thousand in Fund #403 — Aquifer Protection Area projects.
• To partially offset the $20.6 million in capital costs, we anticipate $11 million in grant revenues
which results in 53.26% of capital expenditures being covered with State and Federal money.
• Budgets will be adopted across 24 separate funds.
• The full time equivalent of employee (FTE) count will be 93.75 employees compared to 89.25
in the prior year as a result of the reduction of a vacant administrative assistant position in the
City Manager's office from 1.0 to 0.5 FTE, and the addition of 5.0 FTEs requested by the
Community and Public Works Department that are necessary to meet project needs going
into the future. The 5 FTEs represent an increase of 0.4 FTE in Fund #001 — General Fund,
1.5 FTEs in Fund #101 — Street Operations & Maintenance, and 3.1 FTEs in Fund #303 —
Street Capital Projects.
21
o See the City Manager's budget message for further details on FTE count for the City.
• The 2019 Budget reflects the fifth consecutive year the City will set aside City monies in an
amount equivalent to 6% of General Fund recurring expenditures for pavement preservation
in Fund #311 — Pavement Preservation. This 6% equals $2,440,900.
• Positions and salary ranges are based on the City's compensation and classification plan.
• Payroll tax and benefit amounts are based on staff benefit plans.
• Contract costs for public safety, park maintenance, aquatics and street maintenance are
based on estimates by City staff.
• The City is setting money aside in Fund #501 — Equipment Rental and Replacement for the
eventual replacement of its vehicles as well as a reserve to replace equipment in the kitchen
at CenterPlace.
2019 General Fund Revenues
• Total recurring 2019 revenues are estimated at $45,496,900 as compared to $43,007,600 in
2018. This is an increase of $2,489,300 or 5.79%.
• The two largest sources of revenue continue to be Sales Tax and Property Tax which are
collectively estimated to account for 83.52% of 2019 General Fund recurring revenues.
• The 2019 general sales tax estimate (excluding criminal justice and public safety sales taxes)
is reflective of 2018 receipts to date and are currently estimated at $22.9 million which reflects
an increase of $2,035,100 or 9.75% over the 2018 estimate.
• The Property Tax levy does not include the potential annual increase allowed by Initiative
#747 which was approved by the voters in November 2001 and the subsequent action by the
State Legislature in November 2007.
o The 2019 levy is estimated at $12,054,400.
o The levy assumes we start with the 2018 levy of $11,804,400, forgo the potential annual
increase allowed by State law, and finally add taxes related to new construction which we
estimate to be $250,000.
• Franchise fees and business registrations are primarily based on projected receipts in 2018.
• State shared revenues are based upon a combination of historical collections including 2018
collections through July, and per capita distribution figures reported by the Municipal
Research and Services Center.
• Fines and forfeitures are estimated by Spokane Valley and based on historical collections.
• Building permit and land use fees are estimated by Spokane Valley and based on historic
collections.
2019 General Fund Expenditures
• Total 2019 recurring expenditures are budgeted at $41,691,369 as compared to $40,901,919
in 2018. This is an increase of $789,450 or 1.93%.
• The City commitment of 6% of recurring General Fund expenditures to pavement preservation
equals $2,440,900 and is computed by multiplying total recurring expenditures prior to adding
the pavement preservation element ($2,440,900 / $40,719,069 = 6%). The $2,440,900 that
is transferred to Pavement Preservation Fund #311 is comprised of the following:
o $972,300 from General Fund #001
o $734,300 from REET 1 Capital Projects Fund #301
o $734,300 from REET 2 Capital Projects Fund #302
• 2019 Nonrecurring expenditures total $1,342,000 and include:
o $107,000 for Information Technology expenditures including:
■ $22,000 to replace outdated copiers
■ $50,000 to upgrade storage devices at CenterPlace
■ $30,000 for a whole room UPS for the server room at City Hall
22
o $50,000 for workstations and carpet replacement at the police precinct
o $25,000 for retail recruitment services
o $160,000 transfer out to the Parks Capital Projects Fund #309 to construct a new restroom
at Browns Park
o $1,000,000 transfer out to the Parks Capital Projects Fund #309 to complete additional
improvements at Browns Park
General Fund Revenues Over (Under) Expenditures and Fund Balance
• 2019 recurring revenues are anticipated to exceed recurring expenditures by $3,805,531.
• Total 2019 revenues are anticipated to exceed total expenditures by $2,503,953.
• The total unrestricted General Fund ending fund balance is anticipated to be $33,064,618 at
the end of 2019 which is 79.31 % of total recurring expenditures of $41,691,369. Our goal is
to maintain an ending fund balance of at least 50.0%.
Highlights of Other Funds
Revenues
• Motor vehicle fuel tax (MVFT) revenue that is collected by the State and remitted to the City
is estimated to be $2,101,100 according to per capita estimates provided by the Municipal
Research and Services Center. Of this amount, $2,092,300 will be credited to the Street O&M
Fund #101 and 0.42% or $8,800 to the Paths and Trails Fund #103.
• Telephone taxes that are remitted to the City and support Street Fund operations and
maintenance are anticipated at $1,700,000.
• Real estate excise tax (REET) revenue is computed by the City and is primarily used to match
grant funded street projects as well as pay a portion of the annual payment on the 2014
general obligation bonds. In 2019 we estimate these revenues to be $1,000,000 per each
1/4% for a total of $2,000,000.
• Hotel/Motel tax revenues are computed by the City and are dedicated to the promotion of
visitors and tourism. In 2019 we estimate the tax will generate $990,000, which includes
$600,000 in Fund #105 Hotel / Motel Tax Fund from the 2% tax and $390,000 in Fund #104
Hotel / Motel Tax — Tourism Facilities Fund from the 1.3% tax that was effective as of July 1,
2015.
• The Stormwater Management Fee is based on an equivalent residential unit (ERU) that is
equal to 3,160 square feet of impervious surface that is billed ata rate of $21 per single family
residence and $21 per ERU for commercial properties (an ERU for a commercial property is
computed as total square feet of impervious surface divided by 3,160). In 2019 we estimate
this will fee will generate $1,890,000.
• The Aquifer Protection Area Fund is expected to generate $460,000 in fees that are collected
on the City's behalf by Spokane County and remitted in two installments during the year.
• Grant revenues that will be applied to a variety of construction projects are estimated at
$10,974,189 in 2019. By fund we anticipate grant revenues as follows:
o Fund #303 — Street Capital Projects - $4,408,681
o Fund #309 — Parks Capital Projects - $572,308
o Fund #311 — Pavement Preservation - $1,820,000
o Fund #314 — Railroad Grade Separation Projects Fund $3,750,000
o Fund #402 — Stormwater Fund - $106,000
o Fund #403 — Aquifer Protection Area Fund - $317,200
Expenditures
• Fund #101 — Street Fund appropriations include:
23
o $4,918,044 for maintenance of City streets, including $497,200 in snow operations and
$855,000 in intergovernmental payments for services.
• Fund #106 — Solid Waste Fund appropriations include:
o a $1,500,000 transfer out to the Pavement Preservation Fund #311 for street preservation
activities
• Fund #301 — REET 1 Capital Projects Fund includes a $1,370,947 appropriation to cover:
o a $82,475 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's
annual repayment of the 2014 LTGO Bonds.
o a $504,172 transfer to Street Capital Projects Fund #303 to partially offset the cost of
street construction / reconstruction projects.
o a $734,300 transfer to Pavement Preservation Fund #311 for pavement preservation
projects.
o a $50,000 transfer to Railroad Grade Separation Projects Fund #314 for the Barker Road
Grade Separation Project.
• Fund #302 — REET 2 Capital Projects Fund includes a $984,209 appropriation to cover:
o a $82,475 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's
annual repayment of the 2014 LTGO Bonds.
o a $167,434 transfer to Street Capital Projects Fund #303 to partially offset the cost of
street construction / reconstruction projects.
o a $734,300 transfer to Pavement Preservation Fund #311 for pavement preservation
projects
• Fund #303 — Street Capital Projects Fund includes an appropriation of $5,432,987 for a variety
of street construction projects. Included in the projects are the Sullivan/Wellesley intersection
project for which we are appropriating $1,167,287 in 2019 and the N. Sullivan Corridor ITS
project for which we are appropriating $730,000 in 2019.
• Fund #309 — Parks Capital Projects includes a $1,812,095 appropriation to cover a variety of
City park improvements that will be financed through a combination of a $1,320,000 transfer
from the General Fund #001, a $14,788 transfer in from the Capital Reserve Fund #312, and
$572,308 in grant proceeds.
• Fund #311 — Pavement Preservation includes $7,238,200 of pavement preservation projects
that will be financed through transfers from other City funds as outlined above under the
heading of General Fund Recurring Expenditures.
• Fund #312 — Capital Reserve includes $906,544 in transfers to Fund #101 — Street O&M to
cover the estimated deficit in recurring activity for 2019 and $317,000 in transfers to Fund
#303 — Street Capital Projects that will be applied towards the removal and reconstruction of
Euclid Ave. from Flora to Barker in the amount of $5,000, towards improvements at the
intersection of 8th and Carnahan in the amount of $45,000, and towards the widening of the
Barker Road corridor in the amount of $267,000. It also includes $14,788 in transfers to Fund
#309 — Parks Capital Projects that will be applied toward the Sullivan to Corbin and Evergreen
to Sullivan segments of the Appleway Trail.
24
• Fund #314 — Railroad Grade Separation Projects includes appropriations in the amount of
$4,700,000 towards the Barker Road Grade Separation project and the Pines Road Grade
Separation project.
• Fund #402 — Stormwater Fund includes $560,000 for nonrecurring expenditures including:
o $450,000 for various capital projects
o $110,000 for the studies related to the City's Stormwater permit and the watershed
• Fund #403 — Aquifer Protection Area Fund includes a $832,600 appropriation to various
capital projects.
25
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26
CITY OF SPOKANE VALLEY, WA
2019 Budget Summary
General Fund 001
Street Fund 101
Paths & Trails Fund 103
Hotel/Motel Tax - Tourism Facilities Fund 104
Hotel/Motel Tax Fund 105
Solid Waste 106
PEG Fund 107
CenterPlace Operating Reserve Fund 120
Service Level Stabilization Fund 121
Winter Weather Reserve Fund 122
LTGO Bond Debt Service Fund 204
REET 1 Capital Projects Fund 301
REET 2 Capital Projects Fund 302
Street Capital Projects 303
Park Capital Projects Fund 309
Civic Facilities Capital Projects Fund 310
Pavement Preservation Fund 311
Capital Reserve Fund 312
City Hall Construction Fund 313
Railroad Grade Separation Projects Fund 314
30,560,665
636,748
5,024
1,857,095
200,867
190,682
62,637
300,000
5,500,000
501,217
0
1,778,693
2,649,661
66,692
43,502
849,588
3,875,163
6,990,056
26,116
901,612
45,537,322
4,918,044
9,200
397,000
602,000
1,726,300
76,000
0
0
5,000
998,350
1,022,000
1,025,000
5,432,987
1,907,096
9,000
5,760,900
50,000
0
3,800,000
76,097,987
5,554,792
14,224
2,254,095
802,867
1,916,982
138,637
300,000
5,500,000
506,217
998,350
2,800,693
3,674,661
5,499,679
1,950,598
858,588
9,636,063
7,040,056
26,116
4,701,612
43,033,369
4,918,044
0
0
655,000
1,726,300
71,100
0
0
500,000
998,350
1,370,947
984,209
5,432,987
1,812,095
0
7,288,200
1,239,332
0
4,700,000
33,064,618
636,748
14,224
2,254,095
147,867
190,682
67,537
300,000
5,500,000
6,217
0
1,429,746
2,690,452
66,692
138,503
858,588
2,347,863
5,800,724
26,116
1,612
56,996,018 73,276,199 130,272,217
74,729,933 55,542,284
Estimated
Estimated
Beginning
Ending
Fund
Fund
Total
Fund
Annual Appropriation Funds
No.
Balance
Revenues
Sources
Appropriations
Balance
General Fund 001
Street Fund 101
Paths & Trails Fund 103
Hotel/Motel Tax - Tourism Facilities Fund 104
Hotel/Motel Tax Fund 105
Solid Waste 106
PEG Fund 107
CenterPlace Operating Reserve Fund 120
Service Level Stabilization Fund 121
Winter Weather Reserve Fund 122
LTGO Bond Debt Service Fund 204
REET 1 Capital Projects Fund 301
REET 2 Capital Projects Fund 302
Street Capital Projects 303
Park Capital Projects Fund 309
Civic Facilities Capital Projects Fund 310
Pavement Preservation Fund 311
Capital Reserve Fund 312
City Hall Construction Fund 313
Railroad Grade Separation Projects Fund 314
30,560,665
636,748
5,024
1,857,095
200,867
190,682
62,637
300,000
5,500,000
501,217
0
1,778,693
2,649,661
66,692
43,502
849,588
3,875,163
6,990,056
26,116
901,612
45,537,322
4,918,044
9,200
397,000
602,000
1,726,300
76,000
0
0
5,000
998,350
1,022,000
1,025,000
5,432,987
1,907,096
9,000
5,760,900
50,000
0
3,800,000
76,097,987
5,554,792
14,224
2,254,095
802,867
1,916,982
138,637
300,000
5,500,000
506,217
998,350
2,800,693
3,674,661
5,499,679
1,950,598
858,588
9,636,063
7,040,056
26,116
4,701,612
43,033,369
4,918,044
0
0
655,000
1,726,300
71,100
0
0
500,000
998,350
1,370,947
984,209
5,432,987
1,812,095
0
7,288,200
1,239,332
0
4,700,000
33,064,618
636,748
14,224
2,254,095
147,867
190,682
67,537
300,000
5,500,000
6,217
0
1,429,746
2,690,452
66,692
138,503
858,588
2,347,863
5,800,724
26,116
1,612
56,996,018 73,276,199 130,272,217
74,729,933 55,542,284
Stormwater Management Fund 402 1,616,607 2,016,000 3,632,607 2,297,332 1,335,275
Aquifer Protection Area Fund 403 1,670,248 787,200 2,457,448 832,600 1,624,848
Equipment Rental & Replacement Fund 501 1,258,812 188,029 1,446,841 20,000 1,426,841
Risk Management Fund 502 244,261 390,000 634,261 390,000 244,261
Total of all Funds
4,789,928
61,785,946
3,381,229
76,657,428
8,171,157
138,443,374
3,539,932
78,269,865
4,631,225
60,173,509
27
Estimated
Estimated
Beginning
Ending
Fund
Working
Total
Working
Working Capital Funds
No.
Capital
Revenues
Sources
Appropriations
Capital
Stormwater Management Fund 402 1,616,607 2,016,000 3,632,607 2,297,332 1,335,275
Aquifer Protection Area Fund 403 1,670,248 787,200 2,457,448 832,600 1,624,848
Equipment Rental & Replacement Fund 501 1,258,812 188,029 1,446,841 20,000 1,426,841
Risk Management Fund 502 244,261 390,000 634,261 390,000 244,261
Total of all Funds
4,789,928
61,785,946
3,381,229
76,657,428
8,171,157
138,443,374
3,539,932
78,269,865
4,631,225
60,173,509
27
CITY OF SPOKANE VALLEY, WA
2019 Budget
#001 - GENERAL FUND
RECURRING ACTIVITY
Revenues
Property Tax
Sales Tax
Sales Tax - Public Safety
Sales Tax - Criminal Justice
Gambling Tax and Leasehold Excise Tax
Franchise Fees/Business Registration
State Shared Revenues
Fines and Forfeitures/Public Safety
Community and Public Works
Recreation Program Revenues
Miscellaneous Department Revenue
Miscellaneous & Investment Interest
Transfers in -#101 (street admin)
Transfers in - #105 (h/m tax -CP advertising)
Transfers in - #402 (storm admin)
2018
As
Adopted
Amendment
As
Amended
2019
Proposed
Budget
11/13/2018
Difference Between
2018 and 2019
11,796,100 0 11,796,100 12,054,400 258,300 2.19%
20,881,900 0 20,881,900 22,917,000 2,035,100 9.75%
967,800 0 967,800 1,081,900 114,100 11.79%
1,738,000 0 1,738,000 1,944,000 206,000 11.85%
381,000 0 381,000 387,000 6,000 1.57%
1,210,000 0 1,210,000 1,224,000 14,000 1.16%
2,109,600 0 2,109,600 1,909,800 (199,800) (9.47%)
1,319,900 0 1,319,900 1,078,500 (241,400) (18.29%)
1,684,100 0 1,684,100 1,882,300 198,200 11.77%
633,300 0 633,300 628,800 (4,500) (0.71%)
1,000 0 1,000 1,000 0 0.00%
201,800 0 201,800 358,200 156,400 77.50%
39,700 0 39,700 0 (39,700) (100.00%)
30,000 0 30,000 30,000 0 0.00%
13,400 0 13,400 0 (13,400) (100.00%)
Total Recurring Revenues 43,007,600 0 43,007,600 45,496,900 2,489,300 5.79%
Expenditures
City Council 548,494 1,593 550,087 545,903 (4,184) (0.76%)
City Manager 956,245 455 956,700 948,835 (7,865) (0.82%)
City Attorney 594,752 7,455 602,207 610,549 8,342 1.39%
Public Safety 25,464,251 0 25,464,251 25,927,304 463,053 1.82%
Deputy City Manager 450,663 228 450,891 267,044 (183,847) (40.77%)
Finance / IT 1,339,064 910 1,339,974 1,402,497 62,523 4.67%
Human Resources 275,387 5,028 280,415 297,421 17,006 6.06%
City Hall Operations and Maintenance 306,043 228 306,271 290,543 (15,728) (5.14%)
Community & Public Works - Engineering 1,572,947 56,346 1,629,293 1,816,141 186,848 11.47%
Community & Public Works - Economic Dev 970,642 228 970,870 1,018,772 47,902 4.93%
Community & Public Works - Building & Plan 2,265,677 (55,890) 2,209,787 2,248,698 38,911 1.76%
Parks & Rec - Administration 301,083 228 301,311 335,958 34,647 11.50%
Parks & Rec - Maintenance 893,700 (29,725) 863,975 893,500 29,525 3.42%
Parks & Rec - Recreation 260,574 228 260,802 253,622 (7,180) (2.75%)
Parks & Rec - Aquatics 492,900 23,000 515,900 491,153 (24,747) (4.80%)
Parks & Rec - Senior Center 98,229 0 98,229 101,215 2,986 3.04%
Parks & Rec - CenterPlace 910,468 228 910,696 949,414 38,718 4.25%
General Government 1,261,610 0 1,261,610 1,332,650 71,040 5.63%
Transfers out - #204 (2016 LTGO debt service) 399,350 0 399,350 401,250 1,900 0.48%
Transfers out - #309 (park capital projects) 160,000 0 160,000 160,000 0 0.00%
Transfers out - #311 (pavement preservation) 962,700 0 962,700 972,300 9,600 1.00%
Transfers out - #501 (CenterPlace kitchen reserve) 36,600 0 36,600 36,600 0 0.00%
Transfers out - #502 (insurance premium) 370,000 0 370,000 390,000 20,000 5.41 %
Total Recurring Expenditures
40,891,379 10,540 40,901,919 41,691,369
Recurring Revenues Over (Under)
Recurring Expenditures 2,116,221 (10,540) 2,105,681 3,805,531
28
789,450 1.93%
CITY OF SPOKANE VALLEY, WA
2019 Budget
2018
As
Adopted
Amendment
As
Amended
#001 - GENERAL FUND - continued
NONRECURRING ACTIVITY
2019
Proposed
Budget
Revenues
Transfers in - #106 (solid waste repayment) 40,425 0 40,425 40,422
Total Nonrecurring Revenues 40,425 0 40,425 40,422 (3) (0.01%)
Expenditures
General Government - IT capital replacements 115,000 0 115,000 107,000 (8,000) (6.96%)
City Attorney (part-time attorney furniture) 4,809 0 4,809 0 (4,809) (100.00%)
Deputy City Manager (Q -Alert software) 11,700 0 11,700 0 (11,700) (100.00%)
Economic Development (retail recruitment) 50,000 0 50,000 25,000 (25,000) (50.00%)
Public Safety (full facility generator) 100,000 0 100,000 0 (100,000) (100.00%)
Public Safety (carpet & workstation replacement) 0 0 0 50,000 50,000 0.00%
Parks & Rec (Flooring in Great Room & Dining Room) 50,000 0 50,000 0 (50,000) (100.00%)
Parks & Rec (CP reseal two restroom floors) 3,000 0 3,000 0 (3,000) (100.00%)
General Government - City Hall generator 0 200,000 200,000 0 (200,000) (100.00%)
Transfers out - #122 (replenish reserve) 0 490,000 490,000 0 (490,000) (100.00%)
Transfers out - #309 (Browns Park lighting & path) 200,000 0 200,000 0 (200,000) (100.00%)
Transfers out - #309 (CP outdoor venue Phase 1) 200,000 0 200,000 0 (200,000) (100.00%)
Transfers out - #309 (Appleway Trail Amenities) 0 29,725 29,725 0 (29,725) (100.00%)
Transfers out - #309 (Browns Park restroom) 0 0 0 160,000 160,000 0.00%
Transfers out - #309 (Browns Park other) 0 0 0 1,000,000 1,000,000 0.00%
Transfers out - #312 ('16 fund bal > 50%) 0 2,795,429 2,795,429 0 (2,795,429) (100.00%)
Transfers out - #312 (misc capital projects) 1,000,000 0 1,000,000 0 (1,000,000) (100.00%)
11/13/2018
Difference Between
2018 and 2019
$ 1
(3) (0.01 %)
Total Nonrecurring Expenditures 1,734,509 3,515,154 5,249,663 1,342,000 (3,907,663) (74.44%)
Nonrecurring Revenues Over (Under)
Nonrecurring Expenditures
(1,694,084) (3,515,154) (5,209,238) (1,301,578)
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures 422,137 (3,525,694) (3,103,557) 2,503,953
Beginning unrestricted fund balance 33,664,222 33,664,222 30,560,665
Ending unrestricted fund balance
Fund balance as a percent of recurring expenditures
General Fund Summary
Total revenues
Total expenditures
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures
Beginning unrestricted fund balance
Ending unrestricted fund balance
34,086,359 30,560,665
83.36%
74.72%
33,064,618
79.31%
43,048,025
42,625,888
0 43,048,025
3,525,694 46,151,582
422,137
33, 664, 222
(3,525,694)
(3,103,557)
33, 664, 222
45,537,322
43,033,369
2,503,953
30, 560, 665
34, 086, 359 30, 560, 665 33, 064, 618
29
CITY OF SPOKANE VALLEY, WA
2019 Budget
SPECIAL REVENUE FUNDS
#101 - STREET FUND
RECURRING ACTIVITY
Revenues
Utility Tax
Motor Vehicle Fuel (Gas) Tax
Multimodal Transportation Revenue
Right -of -Way Maintenance Fee
Investment Interest
Miscellaneous
2018
As
Adopted
Amendment
As
Amended
2019
Proposed
Budget
11/13/2018
Difference Between
2018 and 2019
1,900,000 0 1,900,000 1,700,000 (200,000) (10.53%)
2,052,400 0 2,052,400 2,092,300 39,900 1.94%
133,800 0 133,800 132,200 (1,600) (1.20%)
70,000 0 70,000 70,000 0 0.00%
6,000 0 6,000 6,000 0 0.00%
10,000 0 10,000 10,000 0 0.00%
Total Recurring Revenues 4,172,200 0 4,172,200 4,010,500 (161,700) (3.88%)
Expenditures
Wages / Benefits / Payroll Taxes 771,019 0 771,019 1,044,547 273,528 35.48%
Supplies 112,500 0 112,500 113,300 800 0.71%
Services & Charges 2,141,751 455 2,142,206 2,308,818 166,612 7.78%
Snow Operations 504,800 0 504,800 497,200 (7,600) (1.51%)
Intergovernmental Payments 851,000 0 851,000 855,000 4,000 0.47%
Vehicle rentals - #501 (non -plow vehicle rental) 21,250 0 21,250 21,250 0 0.00%
Vehicle rentals - #501 (plow replace.) 77,929 0 77,929 77,929 0 0.00%
Transfers out - #001 39,700 0 39,700 0 (39,700) (100.00%)
Transfers out - #311 (pavement preservation) 67,342 0 67,342 0 (67,342) (100.00%)
Total Recurring Expenditures 4,587,291 455 4,587,746 4,918,044 330,298 7.20%
Recurring Revenues Over (Under)
Recurring Expenditures (415,091) (455) (415,546) (907,544)
NONRECURRING ACTIVITY
Revenues
Transfers in - #312 0 0 0 907,544 907,544 0.00%
Total Nonrecurring Revenues 0 0 0 907,544 907,544 0.00%
Expenditures
Battery backups for intersections 15,000 0 15,000 0 (15,000) (100.00%)
Total Nonrecurring Expenditures 15,000 0 15,000 0 (15,000) (100.00%)
Nonrecurring Revenues Over (Under)
Nonrecurring Expenditures (15,000) 0 (15,000) 907,544
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures (430,091) (455) (430,546) 0
Beginning fund balance 1,067,294 1,067,294 636,748
Ending fund balance 637,203 636,748 636,748
Street Fund Summary
Total revenues 4,172,200 0 4,172,200 4,918,044
Total expenditures 4,602,291 455 4,602,746 4,918,044
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures (430,091) (455) (430,546) 0
Beginning unrestricted fund balance 1,067,294 1,067,294 636,748
Ending unrestricted fund balance 637,203 636,748 636,748
30
CITY OF SPOKANE VALLEY, WA
2019 Budget
SPECIAL REVENUE FUNDS - continued
#103 - PATHS & TRAILS FUND
Revenues
Motor Vehicle Fuel (Gas) Tax
Investment Interest
Total revenues
2018
As
Adopted
Amendment
As
Amended
2019
Proposed
Budget
8,700 0 8,700 8,800
11/13/2018
Difference Between
2018 and 2019
100 1.15%
0 0 0 400 400 0.00%
8,700 0 8,700 9,200 500 5.75%
Expenditures
Transfers out - #309 (Appleway Trail - Sullivan to Corbin) 0 50,000 50,000 0 (50,000) (100.00%)
Total expenditures 0 50,000 50,000 0 (50,000) (100.00%)
Revenues over (under) expenditures 8,700
Beginning fund balance 46,324
Ending fund balance 55,024
(41,300)
46,324
5,024
9,200
5,024
14,224
#104 - HOTEL / MOTEL TAX - TOURISM FACILITIES FUND
Revenues
Hotel/Motel Tax 377,000 0 377,000 390,000 13,000 3.45%
Investment Interest 1,500 0 1,500 7,000 5,500 366.67%
Transfers in - #105 0 250,000 250,000 0 (250,000) (100.00%)
Total revenues 378,500 250,000 628,500 397,000 (231,500) (36.83%)
Expenditures
Capital Outlay 0 0 0 0 0 0.00%
Total expenditures 0 0 0 0 0 0.00%
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
#105 - HOTEL / MOTEL TAX FUND
Revenues
Hotel/Motel Tax
Investment Interest
378,500
1,228,595
1,607, 095
628,500 397,000
1,228,595 1,857,095
1,857,095 2,254,095
580,000 0 580,000 600,000 20,000 3.45%
1,000 0 1,000 2,000 1,000 100.00%
Total revenues 581,000 0 581,000 602,000 21,000 3.61%
Expenditures
Transfers out - #001 30,000 0 30,000 30,000 0 0.00%
Transfers out - #104 0 250,000 250,000 0 (250,000) (100.00%)
Tourism Promotion 572,000 (250,000) 322,000 625,000 303,000 94.10%
Total expenditures 602,000 0 602,000 655,000 53,000 8.80%
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
(21,000)
221,867
200,867
(21,000) (53,000)
221,867 200,867
200,867 147,867
#106 - SOLID WASTE FUND
Revenues
Sunshine Administrative Fee 225,000 0 225,000 225,000 0 0.00%
Solid Waste Road Wear Fee 0 1,000,000 1,000,000 1,500,000 500,000 50.00%
Investment Interest 0 0 0 1,300 1,300 0.00%
Total revenues
225,000 1,000,000 1,225,000 1,726,300 501,300 40.92%
Expenditures
Education & Contract Administration 184,575 0 184,575 185,878 1,303 0.71%
Transfers out - #001 40,425 0 40,425 40,422 (3) (0.01 %)
Transfers out - #311 0 1,000,000 1,000,000 1,500,000 500,000 50.00%
Total expenditures 225,000 1,000,000 1,225,000 1,726,300 501,300 40.92%
Revenues over (under) expenditures 0 0 0
Beginning fund balance 190,682 190,682 190,682
Ending fund balance 190,682 190,682 190,682
31
CITY OF SPOKANE VALLEY, WA
2019 Budget
SPECIAL REVENUE FUNDS - continued
#107 - PEG FUND
Revenues
Comcast PEG Contribution
Investment Interest
Total revenues
Expenditures
PEG Reimbursement - CMN
Capital Outlay
Total expenditures
2018
As
Adopted
Amendment
As
Amended
2019
Proposed
Budget
11/13/2018
Difference Between
2018 and 2019
$
1
79,000 0 79,000 76,000 (3,000) (3.80%)
0 0 0 0 0 0.00%
79,000 0 79,000 76,000 (3,000) (3.80%)
40,200 0 40,200 40,100 (100) (0.25%)
31,000 0 31,000 31,000 0 0.00%
71,200 0 71,200 71,100 (100) (0.14%)
Revenues over (under) expenditures 7,800 7,800 4,900
Beginning fund balance 54,837 54,837 62,637
Ending fund balance 62,637 62,637 67,537
#120 - CENTER PLACE OPERATING RESERVE FUND
Revenues
Investment Interest 0 0 0 0 0 0.00%
Miscellaneous 0 0 0 0 0 0.00%
Total revenues
0 0 0 0 0 0.00%
Expenditures
Operations 0 0 0 0 0 0.00%
Total expenditures 0 0 0 0 0 0.00%
Revenues over (under) expenditures 0 0 0
Beginning fund balance 300,000 300,000 300,000
Ending fund balance 300,000 300,000 300,000
#121 - SERVICE LEVEL STABILIZATION RESERVE FUND
Revenues
Investment Interest 0 0 0 0 0 0.00%
Miscellaneous 0 0 0 0 0 0.00%
Total revenues 0 0 0 0 0 0.00%
Expenditures
Operations 0 0 0 0 0 0.00%
Total expenditures 0 0 0 0 0 0.00%
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
0
5,500,000
5,500,000
0 0
5,500,000 5,500,000
5,500,000 5,500,000
#122 - WINTER WEATHER RESERVE FUND
Revenues
Investment Interest 3,500 0 3,500 5,000 1,500 42.86%
Transfers in - #001 0 490,000 490,000 0 (490,000) (100.00%)
Subtotal revenues
Expenditures
Street maintenance expenditures
Total expenditures
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
3,500 490,000 493,500 5,000 (488,500) (98.99%)
500,000 0 500,000 500,000 0 0.00%
500,000 0 500,000 500,000 0 0.00%
(496,500)
7,717
(488,783)
32
(6,500) (495,000)
7,717 501,217
1,217 6,217
CITY OF SPOKANE VALLEY, WA
2019 Budget
DEBT SERVICE FUNDS
#204 - LTGO BOND DEBT SERVICE FUND
Revenues
Spokane Public Facilities District
Transfers in - #001
Transfers in - #301
Transfers in - #302
Total revenues
2018
As
Adopted
Amendment
As
Amended
2019
Proposed
Budget
11/13/2018
Difference Between
2018 and 2019
414,050 0 414,050 432,150 18,100 4.37%
399,350 0 399,350 401,250 1,900 0.48%
82,000 0 82,000 82,475 475 0.58%
82,000 0 82,000 82,475 475 0.58%
977,400 0 977,400 998,350 20,950 2.14%
Expenditures
Debt Service Payments - CenterPlace 414,050 0 414,050 432,150 18,100 4.37%
Debt Service Payments - Roads 164,000 0 164,000 164,950 950 0.58%
2016 LTGO Bond Principal & Interest 399,350 0 399,350 401,250 1,900 0.48%
Total expenditures 977,400 0 977,400 998,350 20,950 2.14%
Revenues over (under) expenditures 0 0 0
Beginning fund balance 0 0 0
Ending fund balance 0 0 0
33
CITY OF SPOKANE VALLEY, WA
2019 Budget
CAPITAL PROJECTS FUNDS
#301 - REET 1 CAPITAL PROJECTS FUND
Revenues
REET 1 - Taxes
Investment Interest
Total revenues
2018
As
Adopted
Amendment
As
Amended
2019
Proposed
Budget
11/13/2018
Difference Between
2018 and 2019
800,000 700,000 1,500,000 1,000,000 (500,000) (33.33%)
7,500 0 7,500 22,000 14,500 193.33%
807,500 700,000 1,507,500 1,022,000 (485,500) (32.21%)
Expenditures
Transfers out - #204 82,000 0 82,000 82,475 475 0.58%
Transfersout-#303 1,048,852 0 1,048,852 504,172 (544,680) (51.93%)
Transfers out - #311 (pavement preservation) 685,329 0 685,329 734,300 48,971 7.15%
Transfers out - #314 (Barker Grade Separation) 0 38,000 38,000 50,000 12,000 31.58%
Total expenditures 1,816,181 38,000 1,854,181 1,370,947 (483,234) (26.06%)
Revenues over (under) expenditures (1,008,681) (346,681) (348,947)
Beginning fund balance 2,125,374 2,125,374 1,778,693
Ending fund balance 1,116,693 1,778,693 1,429,746
#302 - REET2 CAPITAL PROJECTS FUND
Revenues
REET 2 - Taxes 800,000 700,000 1,500,000 1,000,000 (500,000) (33.33%)
Investment Interest 8,000 0 8,000 25,000 17,000 212.50%
Total revenues
808,000 700,000 1,508,000 1,025,000 (483,000) (32.03%)
Expenditures
Transfers out - #204 82,000 0 82,000 82,475 475 0.58%
Transfers out - #303 1,003,544 95,890 1,099,434 167,434 (932,000) (84.77%)
Transfers out - #311 (pavement preservation) 685,329 0 685,329 734,300 48,971 7.15%
Total expenditures 1,770,873 95,890 1,866,763 984,209 (882,554) (47.28%)
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
(962,873)
3,008,424
2,045,551
34
(358,763)
40,791
3,008,424 2,649,661
2,649,661 2,690,452
CITY OF SPOKANE VALLEY, WA
2019 Budget
2018
As
Adopted
Amendment
As
Amended
CAPITAL PROJECTS FUNDS - continued
2019
Proposed
Budget
11/13/2018
Difference Between
2018 and 2019
#303 - STREET CAPITAL PROJECTS FUND
Revenues
Grant Proceeds 8,919,182 (938,037) 7,981,145 4,408,681 (3,572,464) (44.76%)
Developer 65,212 (32,180) 33,032 35,700 2,668 8.08%
Transfers in - #301 1,048,852 0 1,048,852 504,172 (544,680) (51.93%)
Transfers in - #302 1,003,544 95,890 1,099,434 167,434 (932,000) (84.77%)
Transfers in - #312 - Euclid Ave - Flora to Barker 5,000 410,839 415,839 5,000 (410,839) (98.80%)
Transfers in - #312 - 8th & Carnahan Intersection 0 425,000 425,000 45,000 (380,000) (89.41%)
Transfers in - #312 - Indiana bus stops & crosswalks 110,000 (110,000) 0 0 0 0.00%
Transfers in - #312 - Barker Corridor 0 148,488 148,488 267,000 118,512 (20.19%)
Total revenues
11,151,790
0 11,151,790 5,432,987
(5,718,803) (51.28%)
Expenditures
123 Mission Ave. - Flora to Barker 3,625,716 136,412 3,762,128 5,000 (3,757,128) (99.87%)
141 Sullivan & Euclid PCC 0 25,000 25,000 0 (25,000) (100.00%)
142 Broadway @ Argonne/Mullan PCC intersection 2,250,000 91,799 2,341,799 12,500 (2,329,299) (99.47%)
166 Pines Rd (SR27) & Grace Ave. Intersect Safety 402,710 92,290 495,000 5,000 (490,000) (98.99%)
201 ITS Infill Project Phase 1 378,172 58,828 437,000 5,000 (432,000) (98.86%)
205 Sprague/Barker Intersections Improvement 35,700 0 35,700 35,700 0 0.00%
221 McDonald Rd Diet (16th to Mission) 1,000 0 1,000 0 (1,000) (100.00%)
222 Citywide Reflective Signal Backplates 17,000 25,645 42,645 0 (42,645) (100.00%)
239 Bowdish Sidewalk 8th to 12th 5,000 0 5,000 0 (5,000) (100.00%)
247 8th & Carnahan Intersection Improvements 0 425,000 425,000 45,000 (380,000) (89.41%)
249 Sullivan/Wellesley Intersection 268,000 0 268,000 1,167,287 899,287 335.55%
250 9th Ave. Sidewalk 2,000 0 2,000 0 (2,000) (100.00%)
251 Euclid Ave. - Flora to Barker 5,000 414,359 419,359 5,000 (414,359) (98.81%)
258 32nd Ave Sidewalk - SR27 to Evergreen 407,870 0 407,870 5,000 (402,870) (98.77%)
259 N. Sullivan Corridor ITS Project 808,723 (723,723) 85,000 730,000 645,000 758.82%
263 Citywide Signal Backplates 24,526 100,193 124,719 0 (124,719) (100.00%)
264 8th Ave Sidewalk 458,958 0 458,958 0 (458,958) (100.00%)
265 Wellesley Sidewalk Project 647,665 (609,665) 38,000 382,000 344,000 905.26%
267 Mission Ave Sidewalk 60,250 0 60,250 420,000 359,750 597.10%
273 Barker/I-90 Interchange 0 500,000 500,000 500,000 0 0.00%
275 Barker Rd Widening - River to Euclid 0 88,000 88,000 132,000 44,000 50.00%
276 Barker Rd Widening - Euclid to Garland 0 54,000 54,000 81,000 27,000 50.00%
277 Barker Rd Widening - Garland to Trent 0 36,000 36,000 54,000 18,000 50.00%
278 Wilbur Rd Sidewalk - Boone to Broadway 0 20,000 20,000 354,500 334,500 1672.50%
279 Knox Ave Sidewalk - Hutchinson to Sargent 0 20,000 20,000 294,000 274,000 1370.00%
281 Highland Estates Connector 0 0 0 200,000 200,000 0.00%
Barker Road Widening 106,500 (106,500) 0 0 0 0.00%
Coleman Sidewalk 25,000 (25,000) 0 0 0 0.00%
Argonne Reconstruction - Indiana to Montgom 512,000 (512,000) 0 0 0 0.00%
Indiana bus stops & crosswalks 110,000 (110,000) 0 0 0 0.00%
Contingency 1,000,000 (638) 999,362 1,000,000 638 0.06%
Total expenditures 11,151,790 0 11,151,790 5,432,987 (5,718,803) (51.28%)
Revenues over (under) expenditures 0 0 0
Beginning fund balance 66,692 66,692 66,692
Ending fund balance 66,692 66,692 66,692
Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades
that were bid with the pavement preservation work.
35
CITY OF SPOKANE VALLEY, WA
2019 Budget
CAPITAL PROJECTS FUNDS - continued
#309 - PARK CAPITAL PROJECTS FUND
Revenues
Grant Proceeds
Transfers in - #001
Transfers in - #103
Transfers in - #312
Investment Interest
Total revenues
2018
As
Adopted
Amendment
As
Amended
2019
Proposed
Budget
11/13/2018
Difference Between
2018 and 2019
$
1,693,200 0 1,693,200 572,308 (1,120,892) (66.20%)
560,000 29,725 589,725 1,320,000 730,275 123.83%
O 50,000 50,000 0 (50,000) (100.00%)
324,100 0 324,100 14,788 (309,312) (95.44%)
O 0 0 0 0 0.00%
2,577,300
79,725 2,657,025 1,907,096
(749,929) (28.22%)
Expenditures
237 Appleway Trail (Sullivan to Corbin) 1,853,300 233,000 2,086,300 5,000 (2,081,300) (99.76%)
268 Appleway Trail (Evergreen to Sullivan) 164,000 0 164,000 72,500 (91,500) (55.79%)
270 CenterPlace outdoor venue - Phase 1 200,000 0 200,000 0 (200,000) (100.00%)
271 Browns Park lighting and pathway 200,000 (176,800) 23,200 0 (23,200) (100.00%)
274 Park signs (Sullivan, Park Rd, Balfour) 24,000 0 24,000 0 (24,000) (100.00%)
280 Appleway Trail Amenities (Univ -Pines) 0 29,725 29,725 509,595 479,870 1614.37%
282 Browns Park volleyball courts 0 176,800 176,800 0 (176,800) (100.00%)
Browns Park restroom 0 0 0 160,000 160,000 0.00%
Browns Park improvements 0 0 0 1,000,000 1,000,000 0.00%
Swing sets 0 0 0 25,000 25,000 0.00%
Resurface Discovery Park 0 0 0 40,000 40,000 0.00%
Electrical Upgrade Mirabeau Point Park 0 7,700 7,700 0 (7,700) (100.00%)
Heart of the Valley Sculpture Placement 0 28,000 28,000 0 (28,000) (100.00%)
Total expenditures 2,441,300 298,425 2,739,725 1,812,095 (927,630) (33.86%)
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
#310 - CIVIC FACILITIES CAPITAL PROJECTS FUND
Revenues
Investment Interest
136,000
126,202
262,202
(82,700)
126,202
95,001
43,502
43,502 138,503
5,900 0 5,900 9,000 3,100 52.54%
Total revenues 5,900 0 5,900 9,000 3,100 52.54%
Expenditures
Transfers out - #001 0 0 0 0 0 0.00%
Total expenditures
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
O 0 0 0 0 0.00%
5,900
843,688
849,588
5,900 9,000
843,688 849,588
849,588 858,588
Note: The fund balance in #310 includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District
does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale
price of $839,285.10.
#311 - PAVEMENT PRESERVATION
Revenues
Transfers in - #001 962,700 0 962,700 972,300 9,600 1.00%
Transfers in - #101 67,342 0 67,342 0 (67,342) (100.00%)
Transfers in - #106 0 1,000,000 1,000,000 1,500,000 500,000 50.00%
Transfers in - #301 685,329 0 685,329 734,300 48,971 7.15%
Transfers in - #302 685,329 0 685,329 734,300 48,971 7.15%
Grant Proceeds 2,572,500 (1,000,000) 1,572,500 1,820,000 247,500 15.74%
Total revenues 4,973,200
Expenditures
Pavement preservation
Pre -project GeoTech
Total expenditures
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
0 4,973,200 5,760,900 787,700 15.84%
4,008,600 401,940
4,410,540 7,238,200
2,827,660 64.11%
50,000 0 50,000 50,000 0 0.00%
4,058,600 401,940 4,460,540 7,288,200 2,827,660 63.39%
914,600
3,362,503
4,277,103
36
512,660
3,362,503
(1,527,300)
3,875,163
3,875,163 2,347,863
CITY OF SPOKANE VALLEY, WA
2019 Budget
CAPITAL PROJECTS FUNDS - continued
#312 - CAPITAL RESERVE FUND
Revenues
Transfers in - #001
Transfers in - #313
Investment Interest
Total revenues
2018
As
Adopted
Amendment
As
Amended
2019
Proposed
Budget
11/13/2018
Difference Between
2018 and 2019
1,000,000 2,795,429 3,795,429 0 (3,795,429) (100.00%)
74,960 0 74,960 0 (74,960) (100.00%)
16,000 0 16,000 50,000 34,000 212.50%
1,090,960 2,795,429 3,886,389
50,000 (3,836,389) (98.71%)
Expenditures
City Hall Sculpture Siting 0 5,383 5,383 0
Transfers out - #101 0 0 0 907,544
Transfers out - #303 (Euclid Ave - Flora to Barker) 5,000 410,839 415,839 5,000 (410,839) (98.80%)
Transfers out - #303 (8th & Carnahan Intersection) 0 425,000 425,000 45,000 (380,000) (89.41 %)
Transfers out - #303 (Indiana bus stops & crosswalks) 110,000 (110,000) 0 0 0 0.00%
Transfers out - #303 (Barker Road Corridor) 0 148,488 148,488 267,000 118,512 79.81%
Transfers out - #309 (Appleway Trail - Sullivan -Corbin) 301,900 0 301,900 5,000 (296,900) (98.34%)
Transfers out - #309 (Appleway Trail - Evergreen-Sullivat 22,200 0 22,200 9,788 (12,412) (55.91%)
Transfers out - #314 (Pines Rd Grade Separation) 0 4,809 4,809 0 (4,809) (100.00%)
Total expenditures 439,100 884,519 1,323,619 1,239,332 (84,287) (6.37%)
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
651,860 2,562,770
4,427,286 4,427,286
5,079,146
(1,189,332)
6,990,056
6,990,056 5,800,724
#313 - CITY HALL CONSTRUCTION FUND
Revenues
Investment Interest 0 0 0 0 0 0.00%
Total revenues
0 0 0 0 0 0.00%
Expenditures
Transfers out - #312 74,960 0 74,960 0 (74,960) (100.00%)
Total expenditures 74,960 0 74,960 0 (74,960) (100.00%)
Revenues over (under) expenditures (74,960) (74,960) 0
Beginning fund balance 101,076 101,076 26,116
Ending fund balance 26,116 26,116 26,116
#314 - RAILROAD GRADE SEPARATION PROJECTS FUND
Revenues
Grant Proceeds 1,919,921 (1,149,921) 770,000 3,750,000 2,980,000 387.01%
Transfers in - #301 0 38,000 38,000 50,000 12,000 31.58%
Transfers in - #312 0 4,809 4,809 0 (4,809) (100.00%)
Total revenues
1,919,921 (1,107,112) 812,809 3,800,000 2,987,191 367.51%
Expenditures
143 Barker BNSF Grade Separation 1,919,921 (1,019,921) 900,000 3,800,000 2,900,000 322.22%
223 Pines Rd Underpass 1,000,000 (920,000) 80,000 900,000 820,000 1025.00%
Total expenditures 2,919,921 (1,939,921) 980,000 4,700,000 3,720,000 379.59%
Revenues over (under) expenditures (1,000,000) (167,191) (900,000)
Beginning fund balance 1,068,803 1,068,803 901,612
Ending fund balance 68,803 901,612 1,612
37
CITY OF SPOKANE VALLEY, WA
2019 Budget
ENTERPRISE FUNDS
#402 - STORMWATER FUND
RECURRING ACTIVITY
Revenues
Stormwater Management Fees
Investment Interest
2018
As
Adopted
Amendment
As
Amended
2019
Proposed
Budget
11/13/2018
Difference Between
2018 and 2019
1,870,000 0 1,870,000 1,890,000 20,000 1.07%
7,500 0 7,500 20,000 12,500 166.67%
Total Recurring Revenues 1,877,500 0 1,877,500 1,910,000 32,500 1.73%
Expenditures
Wages / Benefits / Payroll Taxes 557,157 0 557,157 494,273 (62,884) (11.29%)
Supplies 14,800 0 14,800 10,700 (4,100) (27.70%)
Services & Charges 1,140,982 228 1,141,210 1,182,109 40,899 3.58%
Intergovernmental Payments 35,000 0 35,000 37,500 2,500 7.14%
Vehicle rentals - #501 12,750 0 12,750 12,750 0 0.00%
Transfers out - #001 13,400 0 13,400 0 (13,400) (100.00%)
Total Recurring Expenditures 1,774,089 228 1,774,317 1,737,332 (36,985) (2.08%)
Recurring Revenues Over (Under)
Recurring Expenditures 103,411 (228) 103,183 172,668
NONRECURRING ACTIVITY
Revenues
Grant Proceeds
65,000 0 65,000 106,000 41,000 63.08%
Total Nonrecurring Revenues 65,000 0 65,000 106,000 41,000 63.08%
Expenditures
Capital - various projects 450,000 0 450,000 450,000 0 0.00%
Effectiveness study 15,000 0 15,000 10,000 (5,000) (33.33%)
Watershed studies 60,000 0 60,000 100,000 40,000 66.67%
Total Nonrecurring Expenditures 525,000 0 525,000 560,000 35,000 6.67%
Nonrecurring Revenues Over (Under)
Nonrecurring Expenditures (460,000) 0 (460,000) (454,000)
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures (356,589) (228) (356,817) (281,332)
Beginning working capital 1,973,424 1,973,424 1,616,607
Ending working capital 1,616,835 1,616,607 1,335,275
Stormwater Fund Summary
Total revenues 1,942,500 0 1,942,500 2,016,000
Total expenditures 2,299,089 228 2,299,317 2,297,332
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures (356,589) (228) (356,817) (281,332)
Beginning unrestricted fund balance 1,973,424 1,973,424 1,616,607
Ending unrestricted fund balance 1,616,835 1,616, 607 1,335,275
#403 - AQUIFER PROTECTION AREA
Revenues
Spokane County 460,000 0 460,000 460,000 0 0.00%
Grant Proceeds 0 445,955 445,955 317,200 (128,755) (28.87%)
Investment Interest 0 0 0 10,000 10,000 0.00%
Total revenues
460,000 445,955 905,955 787,200 (118,755) (13.11%)
Expenditures
Capital - various projects 400,000 248,780 648,780 832,600 183,820 28.33%
Total expenditures 400,000 248,780 648,780 832,600 183,820 28.33%
Revenues over (under) expenditures 60,000 257,175 (45,400)
Beginning working capital 1,413,073 1,413,073 1,670,248
Ending working capital 1,473,073 1,670,248 1,624,848
38
CITY OF SPOKANE VALLEY, WA
2019 Budget
INTERNAL SERVICE FUNDS
#501 - ER&R FUND
Revenues
Vehicle rentals - #001
Vehicle rentals - #101
Vehicle rentals - #101 (plow replace.)
Vehicle rentals - #402
Transfer in - #001 (CenterPlace kitchen reserve)
Investment Interest
Total revenues
Expenditures
Small tools & minor equipment
Total expenditures
Revenues over (under) expenditures
Beginning working capital
Ending working capital
#502 - RISK MANAGEMENT FUND
Revenues
Transfers in - #001
2018
As
Adopted
Amendment
As
Amended
2019
Proposed
Budget
11/13/2018
Difference Between
2018 and 2019
30,000 0 30,000 30,000 0 0.00%
21,250 0 21,250 21,250 0 0.00%
77,929 0 77,929 77,929 0 0.00%
12,750 0 12,750 12,750 0 0.00%
36,600 0 36,600 36,600 0 0.00%
4,000 0 4,000 9,500 5,500 137.50%
182,529 0 182,529 188,029 5,500 3.01%
20,000 0 20,000 20,000 0 0.00%
20,000 0 20,000 20,000 0 0.00%
162,529
1,096,283
1,258,812
162,529 168,029
1,096,283 1,258,812
1,258,812 1,426,841
370,000 0 370,000 390,000 20,000 5.41%
Total revenues 370,000 0 370,000 390,000 20,000 5.41%
Expenditures
Auto & Property Insurance 370,000 0 370,000 390,000 20,000 5.41%
Total expenditures 370,000 0 370,000 390,000 20,000 5.41%
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
TOTAL OF ALL FUNDS
Total of Revenues for all Funds
Total of Expenditures for all Funds
Total grant revenues (included in total
revenues)
0
244,261
244,261
0 0
244,261 244,261
244,261 244,261
75,762,925
77,365,593
5,353,997 81,116,922
4,604,010 81,969,603
76,657,428
78,269,865
15,169,803 (2,642,003) 12,527,800 10,974,189
Total Capital expenditures (included in
total expenditures) 21,644,311 (785,393) 20,858,918 20,603,882
39
CITY OF SPOKANE VALLEY, WA
2019 Budget
Revenues by Fund
General Fund
Property Tax
Sales Tax
Sales Tax - Public Safety
Sales Tax - Criminal Justice
Gambling and Leasehold Excise Tax
Franchise Fees/Business Registration
State Shared Revenues
Service Revenues
Fines and Forfeitures
Recreation Program Fees
Miscellaneous, Investment Int., Transfers
Total General Fund
12,054,400
22,917,000
1,081,900
1,944,000
387,000
1,224,000
1,909,800
1,882,300
1,078,500
628,800
429,622
$ 45,537,322
Other Funds
101 Street Fund $ 4,918,044
103 Paths & Trails Fund 9,200
104 Hotel/Motel Tax Tourism Facilities Fund 397,000
105 Hotel/Motel Tax Fund 602,000
106 Solid Waste Fund 1,726,300
107 PEG Fund 76,000
120 CenterPlace Operating Reserve Fund 0
121 Service Level Stabilization Reserve Fund 0
122 Winter Weather Reserve Fund 5,000
204 LTGO Bond Debt Service Fund 998,350
301 REET 1 Capital Projects Fund 1,022,000
302 REET 2 Capital Projects Fund 1,025,000
303 Street Capital Projects Fund 5,432,987
309 Parks Capital Projects Fund 1,907,096
310 Civic Facilities Capital Projects Fund 9,000
311 Pavement Preservation Fund 5,760,900
312 Capital Reserve Fund 50,000
313 City Hall Construction Fund 0
314 Railroad Grade Separation Projects Fund 3,800,000
402 Stormwater Management Fund 2,016,000
403 Aquifer Protection Area Fund 787,200
501 Equipment Rental & Replacement Fund 188,029
502 Risk Management Fund 390,000
Total Other Funds $ 31,120,106
Total All Funds $ 76,657,428
40
CITY OF SPOKANE VALLEY, WA
2019 General Fund Revenues
$45,537,322
Recreation Program Fees
2%
Fines & Forfeitures
2%
Service Revenues
4%
State Shared Revenues
4%
Franchise Fees/Business
Registrations
3%
Gambling Tax
1%
Public Safety Sales Tax
2%
Miscellaneous
1%
Property Tax
27%
Criminal Justice Sales Tax
4%
Sales Tax
50%
Other Special Revenue Funds
4%
Street Fund
6%
CITY OF SPOKANE VALLEY, WA
2019 City Wide Revenues
$ 76,657,428
Debt Service Fund
_ 1%
Capital Projects Funds
25%
Stormwater Management Fund
3%
General Fund
59%
42
APA Fund
Internal Service Funds
1%
Property Tax
Property Tax
Property Tax - Delinquent
Sales Taxes
Sales Tax
Sales Tax - Public Safety
Sales Tax - Criminal Justice
CITY OF SPOKANE VALLEY, WA
2019 Budget - General Fund
Detail Revenues by Type
2015
Actual
11,095,009
185,138
2016
Actual
11,250,832
163,275
2017
Actual
11,433,071
179,986
2018
Budget
2019
Proposed
Budget
11,796,100 12,054,400
0 0
11,280,147 11,414,107 11,613,056 11,796,100 12,054,400
18,209,568
848,665
1,523,588
20,581,821
19,887,049
910,798
1,642,804
21,089,134
983,025
1,765,040
22,440,652 23,837,199
20,881,900
967,800
1,738,000
22,917,000
1,081,900
1,944,000
23,587,700 25,942,900
Gambling and Leasehold Excise Tax
Amusement Games 11,909 13,671 14,841 13,000 14,000
Card Games 336,960 288,199 279,611 288,000 280,000
Bingo & Raffles 950 839 1,060 1,000 1,000
Punch Boards & Pull Tabs 62,966 69,001 72,292 69,000 72,000
Leasehold Excise Tax 5,869 6,567 11,073 6,500 11,000
Leasehold Excise Tax (State) 770 3,514 9,175 3,500 9,000
419,424 381,790 388,052 381,000 387,000
Licenses & Permits
General Business Licenses 109,076 111,906 124,006 110,000 124,000
Franchise Fees 1,111,616 1,145,319 1,152,203 1,100,000 1,100,000
1,220,692
1,257,225 1,276,209
1,210,000 1,224,000
State Shared Revenues
Streamline Mitigation of Sales Tax 572,577 559,044 550,976 520,000 204,500
Payment in Lieu of Taxes - DNR 4,114 0 7,738 4,000 4,000
CJ - High Crime 0 0 190,802 0 0
MVET Criminal Justice - Population 24,869 25,940 26,834 29,400 31,600
CJ Contracted Services 157,282 159,936 165,647 155,000 165,000
CJ Special Programs 91,009 94,462 98,475 100,600 104,400
Marijuana Enforcement 37,912 54,213 34,147 33,200 0
Marijuana Excise Tax Distribution 0 0 41,164 0 112,100
DUI - Cities 13,571 14,472 14,187 14,000 14,000
Liquor Board Excise Tax 303,724 442,294 458,560 466,800 492,400
Liquor Board Profits 806,570 804,057 794,980 786,600 781,800
2,011,629
2,154,417 2,383,510
2,109,600 1,909,800
Service Revenues
Accessory Dwelling 0 0 588 0 200
Building & Planning Fees 148,962 134,686 175,123 126,400 138,800
Building Permits 770,288 1,534,332 1,327,855 878,000 1,000,000
Code Enforcement 12,417 2,185 8,198 5,000 5,000
Demolition Permits 3,840 3,232 4,143 4,000 3,800
Developer Contributions 0 23,587 0 0 0
Entertainment License 18,374 17,548 11,649 17,000 15,700
Grading Permits 4,748 6,271 11,610 4,000 5,600
Home Profession Fee 2,856 3,780 5,124 3,200 3,600
Mechanical Permits 89,975 102,639 129,766 88,000 99,000
Misc. Permits & Fees 7,229 3,925 5,967 6,600 5,600
Planning Fees 379,143 721,851 475,409 402,500 448,000
Plumbing Permits 41,784 77,523 62,542 53,000 57,600
Right of Way Permits 91,124 97,037 123,067 95,000 97,700
Street Vacation Permits 0 0 1,365 1,000 1,300
Temporary Use Permit Fees 314 471 471 400 400
1,571,053
43
2,729,068 2,342,878
1,684,100 1,882,300
Fines and Forfeitures
Public Safety False Alarm Services
Public Safety Grants
Fines & Forfeits - Traffic
Other Criminal- Non Traffic Fines
CITY OF SPOKANE VALLEY, WA
2019 Budget - General Fund
Detail Revenues by Type
2015
Actual
201,638
49,418
601,189
508,665
2016
Actual
150,058
25,628
477,743
606,463
2017
Actual
5,534
0
421,240
464,056
2018
Budget
151,000
50,000
483,600
635,300
2019
Proposed
Budget
151,000
50,000
414,800
462,700
1,360,910 1,259,892 890,830 1,319,900 1,078,500
Recreation Program Charges
Activity Fees (To use a recreational facility) 461,772 433,842 467,504 438,100 446,200
Program Fees (To participate in a program) 192,484 204,527 271,566 195,200 182,600
654,256 638,369 739,070 633,300 628,800
Miscellaneous
AWC Health & Wellness 400 492 0 500 500
Copy Charges 708 262 595 500 500
Dept. of Commerce Tr. & Econ. Dev. 0 0 114,200 0 0
Insurance Recoveries 0 44,474 0 0 0
Interest on Gambling Tax 66 174 271 500 500
Investment Interest 73,378 136,810 309,826 136,000 300,000
Judgments and Settlements 0 25,000 44,490 0 0
Miscellaneous Revenue & Grants 5,326 87,065 39,061 2,000 2,000
Office of Public Def- Public Def Improvement 20,000 18,400 17,500 0 0
Police Precinct Maintenance 0 19,059 12,891 19,000 12,500
Police Precinct Rent 51,653 38,842 37,446 38,000 37,000
Sales Tax Interest 8,682 13,477 18,315 5,000 5,000
SCRAPS pass-through/nonrecurring 1,100 1,209 1,145 1,300 1,200
161,315 385,264 595,738 202,800 359,200
Transfers
Transfers in - #101 (street admin) 39,700 39,700 39,700 39,700 0
Transfers in - #105 (h/m tax -CP advertising) 30,000 30,000 15,778 30,000 30,000
Transfers in - #106 (solid waste repayment) 40,425 40,425 40,425 40,425 40,422
Transfers in - #310 0 198,734 498,500 0 0
Transfers in - #402 (storm admin) 13,400 13,400 13,400 13,400 0
Transfers in - #501 0 0 77,000 0 0
123,525 322,259 684,803 123,525 70,422
Total General Fund Revenue 39,384,771
44
42,983,042 44,751,345
43,048,025 45,537,322
101 - Street Fund
Utilities tax
Motor Vehicle Fuel (Gas) Tax
Multimodal Transportation Revenue
Right -of -Way Maintenance Fee
Investment Interest
Other Miscellaneous Revenues & Grants
Nonrecurring Transfer in - #312
CITY OF SPOKANE VALLEY, WA
2019 Budget - Other Funds
Detail Revenues by Type
2015
Actual
2016
Actual
2017
Actual
2018
Budget
2019
Proposed
Budget
2,257,184 2,069,309 1,982,391 1,900,000 1,700,000
1,935,629 2,005,909 2,032,175 2,052,400 2,092,300
O 95,509 98,994 133,800 132,200
O 56,035 136,112 70,000 70,000
3,212 5,886 7,843 6,000 6,000
25,167 71,679 135,826 10,000 10,000
O 0 0 0 907,544
4,221,192
4,304,327 4,393,340
103 - Paths & Trails Fund
Motor Vehicle Fuel (Gas) Tax 8,164 8,460 8,571
Investment interest 62 170 370
8,226 8,630 8,941
4,172,200 4,918,044
8,700
0
8,700
8,800
400
9,200
104 - Hotel/Motel Tax - Tourism Facilities Fund
Hotel/Motel Tax 182,236 387,333 400,509 377,000 390,000
Transfers in - #105 0 0 250,000 250,000 0
Investment interest 111 1,552 6,854 1,500 7,000
105 - Hotel/Motel Tax Fund
Hotel/Motel Tax
Investment Interest
182,347
388,885 657,363
581,237 596,373 615,981
484 1,274 3,549
581,721
597,647 619,529
628,500 397,000
580,000 600,000
1,000 2,000
581,000 602,000
106 - Solid Waste
Solid Waste Administrative fee 125,000 125,000 172,550 225,000 225,000
Solid Waste Road Wear fee 0 0 0 1,000,000 1,500,000
Grant Proceeds 0 17,677 59,389 0 0
Investment Interest 0 184 1,335 0 1,300
125,000
142,861 233,274
1,225,000 1,726,300
107 - PEG Fund
Comcast PEG contribution 81,806 79,427 76,471 79,000 76,000
Investment Interest 0 784 1,676 0 0
Transfers in - #001 267,333 0 0 0 0
349,139
80,211 78,147
79,000 76,000
120 - CenterPlace Operating Reserve Fund
Investment Interest 0 0 0 0 0
0
121 - Service Level Stabilization Reserve Fund
Investment Interest 8,590
0 0 0 0
21,636 16,575 0 0
8,590 21,636 16,575 0 0
122 - Winter Weather Reserve Fund
FEMA Grant Proceeds 0 38,804 3,170 0 0
Investment Interest 833 1,961 3,712 3,500 5,000
Transfer in - #001 0 15,043 258,000 490,000 0
833 55,808 264,882 493,500 5,000
123 - Civic Facilities Replacement Fund
Investment Interest 1,323 696 0 0 0
1,323 696 0 0 0
204 - Debt Service - LTGO 03 Fund
Facilities District Revenue 373,800 380,300 379,750 414,050 432,150
Transfers in - #001 0 198,734 397,350 399,350 401,250
Transfers in - #301 82,150 83,400 79,426 82,000 82,475
Transfers in - #302 82,150 83,400 79,425 82,000 82,475
538,100 745,834 935,951 977,400 998,350
45
301 - REET 1 Capital Projects Fund
REET 1 - 1st Quarter Percent
Investment Interest
302 - REET 2 Capital Projects Fund
REET 2 - 2nd Quarter Percent
Investment Interest
CITY OF SPOKANE VALLEY, WA
2019 Budget - Other Funds
Detail Revenues by Type
2015
Actual
1,065,789
1,653
1,067,442
1,065,789
2016
Actual
2017
Actual
1,176,911 1,503,787
7,609
21,599
1,184,520 1,525,386
1,176,911 1,503,787
1,662 8,189 25,594
1,067,451
1,185,100 1,529,381
2018
Budget
2019
Proposed
Budget
1,500,000 1,000,000
7,500
22,000
1,507,500 1,022,000
1,500,000 1,000,000
8,000 25,000
1,508,000 1,025,000
303 - Street Capital Projects Fund
Grant Proceeds 8,223,959 4,951,033 3,499,888 7,981,145 4,408,681
Developer Contributions 363,981 151,629 124,488 33,032 35,700
Transfers in - #101 123,955 0 0 0 0
Transfers in - #301 Capital Projects 567,113 579,636 294,558 1,048,852 504,172
Transfers in -#302 Special Capital Projects 331,099 164,151 81,613 1,099,434 167,434
Transfers in - #312 Sullivan Rd W Bridge 42,730 2,022,865 455,465 0 0
Transfers in - #312 Euclid Ave - Flora to Barker 0 26,326 1,464,381 415,839 5,000
Transfers in - #312 8th & Carnahan Improvements 0 11,687 218,299 425,000 45,000
Transfers in - #312 Barker Corridor 0 0 0 148,488 267,000
9,652,837
7,907,327 6,138,693
11,151,790 5,432,987
309 - Parks Capital Protects Fund
Grant Proceeds 1,560 209,784 1,657,548 1,722,925 572,308
Contributions and Donations 0 0 0 0 0
Investment Interest 813 723 215 0 0
Transfers in - #001 115,575 230,300 160,000 560,000 1,320,000
Transfers in - #103 0 9,300 0 50,000 0
Transfers in - #105 68,000 58,388 0 0 0
Transfers in - #312 524,812 37,132 277,437 324,100 14,788
710,760
545,627 2,095,200
2,657,025 1,907,096
310 - Civic Facilities Capital Projects Fund
Investment Interest 2,113 5,145 9,029 5,900 9,000
Transfers in - #001
Future C.H. bond pmt> $424.6k lease pmt 67,600 67,600 0 0 0
Future C.H. o&m costs 271,700 276,600 0 0 0
Transfers in - #312 58,324 0 0 0 0
399,737
349,345 9,029
5,900 9,000
311 - Pavement Preservation Fund
Grants 835,224 1,654,698 89,209 1,572,500 1,820,000
Investment Interest 3,389 7,519 20,536 0 0
Transfers in - #001 920,000 943,800 953,200 962,700 972,300
Transfers in - #101 206,618 67,342 67,342 67,342 0
Transfers in - #106 0 0 0 1,000,000 1,500,000
Transfers in - #123 616,284 559,804 0 0 0
Transfers in - #301 251,049 365,286 660,479 685,329 734,300
Transfers in - #302 251,049 365,286 660,479 685,329 734,300
3,083,613
3,963,735 2,451,245
4,973,200 5,760,900
312 - Capital Reserve Fund
Investment Interest 0 16,028 52,170 16,000 50,000
Transfers in - #001 1,783,512 1,828,723 3,003,929 3,795,429 0
Transfers in - #313 0 0 0 74,960 0
1,783,512
1,844,751 3,056,099
3,886,389 50,000
313 - City Hall Construction Fund
Investment Interest 0 26,536 18,894 0 0
2016 LTGO Bond Issue Proceeds/Premium 0 7,946,088 0 0 0
Transfers in - #312 5,162,764 0 0 0 0
5,162,764 7,972,624 18,894 0 0
46
314 - Railroad Grade Separation Projects Fund
Grant Proceeds
Investment Interest
Transfers in - #001
Transfers in - #301
Transfers in - #312
CITY OF SPOKANE VALLEY, WA
2019 Budget - Other Funds
Detail Revenues by Type
2015
Actual
0
0
0
0
0
0
2016
Actual
2017
Actual
2018
Budget
O 87,610 1,664,941
O 4,072 0
3,893 1,200,000 0
12,975 111,941 463,836
O 482,216 4,809
16,868 1,885,839
2019
Proposed
Budget
3,750,000
0
0
50,000
0
2,133,586 3,800,000
402 - Stormwater Management Fund
Stormwater Management Fee 1,861,368 1,898,210 1,895,033 1,870,000 1,890,000
Grant Proceeds - Nonrecurring 423,332 61,403 370,207 65,000 106,000
Investment Interest 2,455 7,690 20,564 7,500 20,000
Transfers in - #403 120,000 0 0 0 0
2,407,155
1,967,303 2,285,804
1,942,500 2,016,000
403 - Aquifer Protection Area Fund
Spokane County 533,593 388,590 452,110 460,000 460,000
Grant Proceeds 1,036,603 0 58,722 445,955 317,200
Investment Interest 0 2,590 10,238 0 10,000
1,570,196
391,180 521,070
905,955 787,200
501 - Equipment Rental & Replacement Fund
Interfund Vehicle Lease 35,544 106,000 146,429 141,929 141,929
Transfers in - #001 (CenterPlace kitchen reserve) 0 0 36,600 36,600 36,600
Investment Interest 1,449 4,395 9,651 4,000 9,500
36,993 110,395 192,680 182,529 188,029
502 - Risk Management Fund
Transfers in - #001
Investment Interest
Total of "Other Fund" Revenues
General Fund Revenues
Total Revenues
325,000 325,000 350,000 370,000 390,000
8 423 1,107 0 0
325,008 325,423 351,107 370,000 390,000
33,283,940
39,384,771
72,668,711
34,110,733 29,268,428
42,983,042 44,751,345
77,093,776 74,019,773
47
39,389,674 31,120,106
43,048,025 45,537,322
82,437,699 76,657,428
CITY OF SPOKANE VALLEY, WA
2019 Budget
Expenditures by Fund and Department
General Fund
Council $ 545,903
City Manager 948,835
City Attorney 610,549
Public Safety 25,977,304
Operations & Administrative
Deputy City Manager 267,044
Finance 1,402,497
Human Resources 297,421
City Hall Operations and Maintenance 290,543
Community & Public Works
Engineering 1,816,141
Economic Development 1,043,772
Building and Planning 2,248,698
Parks & Recreation
Administration 335,958
Maintenance 893,500
Recreation 253,622
Aquatics 491,153
Senior Center 101,215
CenterPlace 949,414
General Government 4,559,800
Total General Fund $ 43,033,369
Other Funds
101 Street Fund $ 4,918,044
103 Paths & Trails Fund 0
104 Hotel/Motel Tax - Tourism Facilities Fund 0
105 Hotel/Motel Tax Fund 655,000
106 Solid Waste 1,726,300
107 PEG Fund 71,100
120 CenterPlace Operating Reserve Fund 0
121 Service Level Stabilization Fund 0
122 Winter Weather Reserve Fund 500,000
204 LTGO Bond Debt Service Fund 998,350
301 REET 1 Capital Projects Fund 1,370,947
302 REET 2 Capital Projects Fund 984,209
303 Street Capital Projects Fund 5,432,987
309 Parks Capital Projects Fund 1,812,095
310 Civic Facilities Capital Projects Fund 0
311 Pavement Preservation 7,288,200
312 Capital Reserve Fund 1,239,332
313 City Hall Construction Fund 0
314 Railroad Grade Separation Projects 4,700,000
402 Stormwater Management Fund 2,297,332
403 Aquifer Protection Area 832,600
501 Equipment Rental & Replacement (ER&R) 20,000
502 Risk Management Fund 390,000
Total Other Funds $ 35,236,496
Total All Funds $ 78,269,865
48
Community & Public Works
12%
CITY OF SPOKANE VALLEY, WA
2019 General Fund Expenditures
$43,033,369
Public Safety
60%
City Hall Operations
1%
Operation & Administrative
4%
Council & Executive
5%
49
General Government
11%
Parks & Recreation
7%
Tourism Promotion
1%
Street Fund
6%
CITY OF SPOKANE VALLEY, WA
2019 City Wide Expenditures
$ 78,269,865
Capital Projects Funds
29%
General Government
6%
Parks & Recreation
4%
Risk Management
1%
Debt Service
1%
�Stormwater & APA Funds
4%
Other Activities
Community & Public Works
7%
Council / Executive/ Ops &
Admin
5%
Public Safety
33%
3%
50
City Council
City Manager
City Attorney
Public Safety
Wages, Benefits
& Payroll Taxes
CITY OF SPOKANE VALLEY, WA
2019 Budget
General Fund Expenditures by Department and Type
Supplies
Services &
Charges
Intergovernmental
Interfund
$ 208,417 $ 4,950 $ 332,536 $ 0 $
871,845 4,300 72,690 0
521,744 2,351 86,454 0
12,000 25,750 758,266 25,141,288
Capital
Expenditures
0 $
0
0
0
Total
0 $ 545,903
0 948,835
0 610,549
40,000 25,977,304
Operations & Administrative
Deputy City Manager 220,619 2,000 44,425 0 0 0 267,044
Finance 1,367,927 6,450 28,120 0 0 0 1,402,497
Human Resources 265,058 1,130 31,233 0 0 0 297,421
City Hall Operations and Maintenance 89,488 30,500 170,555 0 0 0 290,543
Community & Public Works
Engineering 1,602,572 27,100 186,469 0 0 0 1,816,141
Economic Development 658,977 3,000 356,795 25,000 0 0 1,043,772
Building and Planning 1,893,743 44,200 285,755 25,000 0 0 2,248,698
Parks & Recreation
Administration 267,703 4,750 63,505 0 0 0 335,958
Maintenance 0 4,000 889,500 0 0 0 893,500
Recreation 160,667 8,650 84,305 0 0 0 253,622
Aquatics 0 2,000 489,153 0 0 0 491,153
Senior Center 94,715 1,600 4,900 0 0 0 101,215
CenterPlace 534,355 70,774 344,285 0 0 0 949,414
General Government 0 86,350 841,900 339,400 3,120,150 172,000 4,559,800
Total $ 8,769,830 $ 329,855 $ 5,070,846 $ 25,530,688 $ 3,120,150 $ 212,000 $ 43,033,369
51
City Council
Wages, Payroll Taxes & Benefits
Supplies
Services & Charges
Total
CITY OF SPOKANE VALLEY, WA
2019 Budget
General Fund Department Changes from 2018 to 2019
2018
Amended
Budget
233,194
4,950
311,943
2019
Budget
208,417
4,950
332,536
550,087 545,903
Difference Between
2018 and 2019
Increase (Decrease)
(24,777)
0
20,593
(10.63%)
0.00%
6.60%
(4,184) (0.76%)
City Manager
Wages, Payroll Taxes & Benefits 877,105 871,845 (5,260) (0.60%)
Supplies 4,300 9,100 4,800 111.63%
Services & Charges 75,295 67,890 (7,405) (9.83%)
Total 956,700 948,835 (7,865) (0.82%)
City Attorney
Wages, Payroll Taxes & Benefits 506,481 521,744 15,263 3.01%
Supplies 1,951 2,351 400 20.50%
Services & Charges 93,775 86,454 (7,321) (7.81%)
Total 602,207 610,549 8,342 1.39%
Public Safety
Non -Departmental (Fines & Forfeits) 579,750 589,150 9,400 1.62%
Wages/Payroll Taxes/Benefits 3,000 12,000 9,000 300.00%
Supplies 25,500 25,750 250 0.98%
Other Services and Charges 296,715 748,266 451,551 152.18%
Intergovernmental Services 24,559,286 24,552,138 (7,148) (0.03%)
Total 25,464,251 25,927,304 463,053 1.82%
Deputy City Manager
Wages, Payroll Taxes & Benefits 358,493 220,619 (137,874) (38.46%)
Supplies 2,000 2,000 0 0.00%
Services & Charges 90,398 44,425 (45,973) (50.86%)
Total 450,891 267,044 (183,847) (40.77%)
Finance/IT
Wages, Payroll Taxes & Benefits 1,308,614 1,367,927 59,313 4.53%
Supplies 6,450 6,450 0 0.00%
Services & Charges 24,910 28,120 3,210 12.89%
Total 1,339,974 1,402,497 62,523 4.67%
Human Resources
Wages, Payroll Taxes & Benefits 254,577 265,058 10,481 4.12%
Supplies 580 1,130 550 94.83%
Services & Charges 25,258 31,233 5,975 23.66%
Total 280,415 297,421 17,006 6.06%
City Hall Operations & Maintenance
Wages, Payroll Taxes & Benefits 100,943 89,488 (11,455) (11.35%)
Supplies 30,000 30,500 500 1.67%
Services & Charges 175,328 170,555 (4,773) (2.72%)
Total 306,271 290,543 (15,728) (5.14%)
Community & Public Works - Engineering
Wages, Payroll Taxes & Benefits 1,480,905 1,602,572 121,667 8.22%
Supplies 27,750 27,100 (650) (2.34%)
Services & Charges 120,638 186,469 65,831 54.57%
Total 1,629,293 1,816,141 186,848 11.47%
Community & Public Works - Economic Dev
Wages, Payroll Taxes & Benefits 679,852 658,977
Supplies 2,500 3,000
Services & Charges 288,518 356,795
Total 970,870 1,018,772
52
(20,875)
500
68,277
(3.07%)
20.00%
23.66%
47,902
4.93%
(Continued to next page)
CITY OF SPOKANE VALLEY, WA
2019 Budget
General Fund Department Changes from 2018 to 2019
(Continued from previous page)
2018
Amended
Budget
Community & Public Works - Building & Planning
Wages, Payroll Taxes & Benefits 1,820,359
Supplies 44,200
Services & Charges 325,228
Intergovernmental Services 20,000
Total
2019
Budget
1,893,743
44,200
285,755
25,000
Difference Between
2018 and 2019
Increase (Decrease)
73,384
0
(39,473)
5,000
4.03%
0.00%
(12.14%)
25.00%
2,209,787 2,248,698 38,911 1.76%
Parks & Rec- Admin
Wages, Payroll Taxes & Benefits 254,133
Supplies 7,600
Services & Charges 39,578
Total
267,703
4,750
63,505
13,570 5.34%
(2,850) (37.50%)
23,927 60.46%
301,311 335,958 34,647 11.50%
Parks & Rec- Maintenance
Wages, Payroll Taxes & Benefits 0 0 0 0.00%
Supplies 7,500 4,000 (3,500) (46.67%)
Services & Charges 856,475 889,500 33,025 3.86%
Total 863,975 893,500 29,525 3.42%
Parks & Rec- Recreation
Wages, Payroll Taxes & Benefits 189,274 160,667 (28,607) (15.11%)
Supplies 7,750 8,650 900 11.61%
Services & Charges 63,778 84,305 20,527 32.19%
Total 260,802 253,622 (7,180) (2.75%)
Parks & Rec- Aquatics
Wages, Payroll Taxes & Benefits 0 0 0 0.00%
Supplies 3,300 2,000 (1,300) (39.39%)
Services & Charges 512,600 489,153 (23,447) (4.57%)
Total 515,900 491,153 (24,747) (4.80%)
Parks & Rec- Senior Center
Wages, Payroll Taxes & Benefits 91,729 94,715 2,986 3.26%
Supplies 1,600 1,600 0 0.00%
Services & Charges 4,900 4,900 0 0.00%
Total 98,229 101,215 2,986 3.04%
Parks & Rec- CenterPlace
Wages, Payroll Taxes & Benefits 503,499 534,355 30,856 6.13%
Supplies 73,524 70,774 (2,750) (3.74%)
Services & Charges 333,673 344,285 10,612 3.18%
Total 910,696 949,414 38,718 4.25%
General Government
Wages, Payroll Taxes & Benefits 0 0 0 0.00%
Supplies 104,450 86,350 (18,100) (17.33%)
Services & Charges 754,660 841,900 87,240 11.56%
Intergovernmental Services 332,500 339,400 6,900 2.08%
Capital outlays 70,000 65,000 (5,000) (7.14%)
Total 1,261,610 1,332,650 71,040 5.63%
Transfers out - #204 399,350 401,250 1,900 0.48%
Transfers out - #309
Transfers out - #311
Pavement Preservation
Transfers out - #501
Transfers out - #502
Total recurring expenditures
160,000 160,000 0 0.00%
962,700 972,300 9,600
36,600 36,600 0
370,000 390,000 20,000
40,901,919 41,691,369 789,450
53
1.00%
0.00%
5.41%
1.93%
(Continued to next page)
CITY OF SPOKANE VALLEY, WA
2019 Budget
General Fund Department Changes from 2018 to 2019
(Continued from previous page)
Summary by Category
Wages, Payroll Taxes & Benefits
Supplies
Services & Charges
Transfers out - #204
Transfers out - #309
Transfers out - #311
Transfers out - #501
Transfers out - #502
Non -Departmental (fines & forfeits)
Intergovernmental Svc (public safety)
Intergovernmental Svc
Capital outlay
2018
Amended
Budget
8,662,158
355,905
4,393,670
399,350
160,000
962,700
36,600
370,000
579,750
24,559,286
352,500
70,000
2019
Budget
8,769,830
334,655
5,056,046
401,250
160,000
972,300
36,600
390,000
589,150
24,552,138
364,400
65,000
Difference Between
2018 and 2019
Increase (Decrease)
107,672
(21,250)
662,376
1,900
0
9,600
0
20,000
9,400
(7,148)
11,900
(5,000)
1.24%
(5.97%)
15.08%
0.48%
0.00%
1.00%
0.00%
5.41%
1.62%
(0.03%)
3.38%
(7.14%)
40,901,919 41,691,369 789,450 1.93%
54
Fund: 001
Dept: 011
General Fund
Legislative Branch
Spokane Valley
2019 Budget
This department accounts for the cost of providing effective elected representation of the citizenry in the governing body.
The Council makes policy decisions for the City and is accountable to Spokane Valley citizens by making decisions regarding
how resources are allocated, the appropriate levels of service, and establishing goals and policies for the organization.
Accomplishments for 2018
• Continued to work with state and federal legislators towards obtaining financial assistance for the Barker Grade
Separation Project and during 2018 reached the point of fully funding the project with the receipt of both a $6 million
NHFP Grant and a $9 million TIGER grant.
• Selected a specific design alternative for the Barker Grade Separation Project and contracted with a consultant to
begin the final design.
• Worked with Federal legislators and BNSF to determine the location and spacing of a second mainline track that
impacts the Pines Grade Separation Project.
• Continued discussions focused on developing a sustainable plan to finance the City's Pavement Preservation
Program including Street O&M Fund #101 and Pavement Preservation Fund #311.
• Adopted a 2019 Legislative Agenda.
• Pursued state financial assistance to address transportation concerns on the Barker Corridor and received a FMSIB
grant in the amount of 20% or $1,680,000 of the projected $8.4 million cost to complete the section stretching from
the Spokane River to SR -290.
• Accepted the final design for Appleway Trail Amenities between University and Pines.
• Adopted a balanced 2019 Budget and for the tenth consecutive year did so without taking the 1% increase in
property taxes that is allowed by State Law.
Goals for 2019
• Work with state and federal legislators towards advancing the concepts outlined in the Bridging the Valley study
including obtaining financial assistance for the Pines and Park Grade Separation Projects.
• Continue to pursue a plan to sustain the City's Pavement Preservation Program, to include sustained financing in
Street O&M Fund #101 and Pavement Preservation Fund #311.
• Pursue state and federal financial assistance to address transportation concerns along the entire Barker Corridor.
• Continue with, and expand where possible economic development efforts including the retention and expansion of
existing businesses and recruitment of new businesses.
• Continue to foster relationships with federal, state, county and local legislators.
• Pursue financing for Browns Park, Balfour Park and Appleway Trail amenities, and continue acquisition of park land.
• Update the Bike and Pedestrian Masterplan to include trail extensions from the Appleway Trail connections between
the Appleway Trail, Balfour Park, Dishman Hills and the Centennial Trail to create a continuous loop for users.
Personnel - FTE Equivalents
Mayor
Council
Total FTEs
Budget Summary
2015
Actual
1.0
6.0
7.0
2016
Actual
1.0
6.0
7.0
2017
Actual
1.0
6.0
7.0
2018
Budget
1.0
6.0
7.0
2019
Budget
1.0
6.0
7.0
Budget Detail
Wages, Payroll Taxes & Benefits $ 206,705 $ 204,931 $ 219,902 $ 233,194 $ 208,417
Supplies 2,908 4,535 1,974 4,950 4,950
Services & Charges 157,665 166,826 186,243 311,943 332,536
Total Legislative Branch $ 367,278 $ 376,292 $ 408,119 $ 550,087 $ 545,903
55
Fund: 001
Dept: 013
General Fund
Executive Branch
Spokane Valley
2019 Budget
013 - City Manager Division
This department is accountable to the City Council for the operational results of the organization, effective support of
elected officials in achieving their goals, fulfillment of the statutory requirements of the City Manager, implementation of
City Council policies, and provision of a communication linkage between citizens, the City Council, City departments,
and other government agencies.
Accomplishments for 2018
• Worked to support City Council's 2018 Goals as referenced in the Legislative Branch Budget.
• Worked with all City departments to update the 2019 Business Plan that is a guide to the development of the 2019
Budget which is accomplished by linking community priorities, financial projections and City Council goals.
• Prepared a 2019 Budget that maintains existing levels of service and provides modest program enhancements
with an increase to General Fund recurring expenditures of just 1.90%.
• Worked with Council to prepared a 2019 Council Legislative Agenda that was discussed by Council on three separate
occasions. This was followed by a separate meeting with our 4th District Legislative Delegation where Councilmembers
and Legislators discussed areas of common interest, including our legislative agenda.
• Worked with State Legislators and Lobbyists on behalf of City interests.
• Continued to work with state and federal legislators towards obtaining financial assistance for the Barker Grade
Separation Project and during 2018 reached the point of fully funding the project with the receipt of both a $6 million
NHFP Grant and a $9 million TIGER grant.
• Worked with Council and Staff through a process that lead to the selection of a specific design alternative for the
the Barker Grade Separation Project and lead to the development of a contract with a design consultant to begin the
final design.
• Worked with Council, Federal legislators and BNSF to determine the location and spacing of a second mainline track
that impacts the Pines Grade Separation Project.
• Continued discussions focused on developing a sustainable plan to finance the City's Pavement Preservation
Program including Street O&M Fund #101 and Pavement Preservation Fund #311.
• Worked with Council and Staff to pursue state financial assistance to address transportation concerns on the Barker
Corridor which lead to a FMSIB grant in the amount of 20% or $1,680,000 of the projected $8.4 million cost to complete
the section stretching from the Spokane River to SR -290.
Goals for 2019
• Work to support City Council's 2019 Goals as referenced under the Legislative Branch Budget.
• Present Council with a balanced 2020 Budget.
• Work with Federal and State Legislators and Lobbyists on behalf of the interests of our City.
• Prepare the 2020 Legislative Agenda for Council consideration.
• Continue efforts to support economic development.
Budget Summary
Personnel - FTE Equivalents
City Manager
City Clerk
Deputy City Clerk
Ad ministrative Analyst
Senior Administrative Analyst
Administrative Assistant (CC)
Executive Assistant (CM)
Total FTEs
2015
Actual
1.0
1.0
1.0
0.0
0.0
1.0
1.0
5.0
2016
Actual
1.0
1.0
1.0
0.0
0.0
1.0
1.0
5.0
2017
Actual
1.0
1.0
1.0
0.0
0.0
1.0
1.0
5.0
2018
Budget
1.0
1.0
1.0
1.0
1.0
1.0
1.0
7.0
2019
Budget
1.0
1.0
1.0
1.0
1.0
0.5
1.0
6.5
Budget Detail
Wages, Payroll Taxes & Benefits $ 604,629 $ 785,184 $ 580,529 $ 877,105 $ 871,845
Supplies 2,169 1,014 3,569 4,300 4,300
Services & Charges 58,210 30,803 26,059 74,840 72,690
Nonrecurring expenditures 3,160 242,561 0 0 0
Total City Manager Division $ 668,168 $ 1,059,562 $ 610,157 $ 956,245 $ 948,835
56
Fund: 001
Dept: 013
General Fund
Executive Branch
Spokane Valley
2019 Budget
015 - City Attorney Division
Accomplishments for 2018
• Continued to advise Community and Public Works regarding Painted Hills.
• Assist in acquiring parcels at 8th and Carnahan regarding offset intersection.
• Provide training to Council and staff on records, open meetings, and contracts.
• Assisted in negotiating, drafting, and executing amended solid waste collection services agreement to implement
city fee for street preservation and maintenance purposes.
• Assisted in drafting, adopting, and implementing multiple small cell franchises and required small cell regulations.
• Assisted in drafting, adoption, and implementation of criminal chronic nuisance regulations.
• Hired new half-time attorney for Code Enforcement; significant progress on case backlog.
• Assisted in adoption of 2018 Comprehensive Plan amendments, including winning SEPA appeal challenge.
• Assisted with securing funding for Barker/Trent Grade Separation project.
• Assisted in drafting and accomplishing goals on the 2018 and 2019 Legislative Agendas.
• Assisted in updating park regulations in the City Code.
• Participated on management team for 2019-2021 labor agreement.
• Assisted in negotiations for agreement with Arts Council.
• Assisted on numerous economic development, land use, and public work issues.
Goals for 2019
• Have a fully operational office that proactively assists in program development, advises all departments on legal
issues in a timely manner and manages all potential and existing litigation.
• Work with Community and Public Works and Finance in identifying and implementing economic development
options.
• Assist other departments in analyzing and mapping existing processes to determine compliance with laws and
whether higher levels of customer service can be achieved.
• Assist Council and staff in accomplishing items on the 2018 Legislative Agenda.
Personnel - FTE Equivalents
City Attorney
Deputy City Attorney
Attomey
Administrative Assistant - Legal
Total FTEs
Interns
Budget Summary
2015
Actual
1.0
1.0
0.0
1.0
3.0
2016
Actual
1.0
1.0
0.0
1.0
3.0
2017
Actual
1.0
1.0
0.0
1.0
3.0
2.0 2.0 2.0
2018
Budget
1.0
1.0
0.5
1.0
3.5
2019
Budget
1.0
1.0
0.5
1.0
3.5
2.0 2.0
Budget Detail
Wages, Payroll Taxes & Benefits $ 374,113 $ 407,008 $ 411,988 $ 506,481 $ 521,744
Supplies 700 623 1,030 1,951 2,351
Services & Charges 83,954 80,362 66,130 93,775 86,454
Nonrecurring expenditures 0 0 0 4,809 0
Total City Attorney Division $ 458,767 $ 487,993 $ 479,148 $ 607,016 $ 610,549
57
Fund: 001
Dept: 016
General Fund
Public Safety
Spokane Valley
2019 Budget
The Public Safety department budget provides funds for the protection of persons and property in the city.
The City contracts with Spokane County for law enforcement, district court, prosecutor services,
public defender services, probation services, jail and animal control services. See following page for
detail information on each budgeted section.
Recurring Expenditures:
Judicial System - The Spokane County District Court is contracted
to provide municipal court services. The contract provides for
the services of judge and court commissioner with related support
staff. Budgeted amount also includes jury management fees.
Law Enforcement - The Spokane County Sheriffs Office is
responsible for maintaining law and order and providing police
services to the community under the direction of the Police Chief.
The office provides for the preservation of life, protection of
property, and reduction of crime.
Jail System - Spokane County provides jail and probation
services for persons sentenced by any City of Spokane Valley
Municipal Court Judge for violating laws of the city or state.
Animal Control - Spokane County will provide animal control
services to include licensing, care and treatment of lost
or stray animals, and response to potentially dangerous animal
confrontations.
Non -Departmental
Fines and forfeitures to the State of Washington
Grant expenditures
$ 2,256,026
21,316,548
1,395,580
350,000
589,150
20,000
Total Recurring Expenditures 25,927,304
Nonrecurring Expenditures:
Building repair and office furniture
Total Recurring and Nonrecurring Expenditures
50,000
$ 25,977,304
58
Recurring:
Judicial System:
District Court Contract
Public Defender Contract
Prosecutor Contract
Pretrial Services Contract
City of Spokane Valley
2019 Budget
016 - Public Safety
2015
Actual
2016
Actual
2017
Actual
2018
Budget
2019
Budget
$ 656,129 $ 658,049 $ 712,168 $ 679,191 $ 855,539
710,289 703,665 697,986 785,359 816,167
479,782 535,121 464,250 558,234 463,968
131,041 120,722 107,807 139,892 120,352
Subtotal Judicial System 1,977,241 2,017,557 1,982,211 2,162,676 2,256,026
Law Enforcement System:
Sheriff Contract 18,205,133 18,812,096 17,792,178 20,408,504 20,444,845
Emergency Management Contract 88,070 87,718 97,094 99,629 105,687
Wages, Payroll Taxes & Benefits 2,617 2,376 2,819 3,000 12,000
Operating Supplies 2,144 3,092 3,509 3,500 3,750
Repair& Maintenance. Supplies 2,007 994 1,202 2,000 2,000
Professional Services 1,334 0 0 0 0
Postage 0 3,316 0 0 0
Electricity/Gas 18,953 16,976 18,283 20,000 20,000
Water 1,275 1,366 1,621 1,500 1,750
Sewer 995 2,307 2,102 2,500 2,200
Waste Disposal 3,372 3,400 3,442 3,500 3,600
Law Enf. Bldg Maintenance Contract 76,076 61,682 74,108 68,500 70,000
Taxes and Assessments 715 715 715 715 716
Miscellaneous Services/Contingency 550 132 0 200,000 650,000
False Alarm Charges & Fees 48,419 43,792 3,135 0 0
Bank Fees 9,418 8,789 2,333 0 0
Subtotal Law Enforcement System 18,461,078 19,048,751 18,002,541 20,813,348 21,316,548
Jail System:
Jail Contract 1,213,502 1,437,784 1,331,721 1,588,841 1,395,580
Subtotal Jail System 1,213,502 1,437,784 1,331,721 1,588,841 1,395,580
Other:
Fines & Forfeitures State Remittance 587,446 561,476 464,056 579,750 589,150
Animal Control Contract 290,228 291,209 293,425 299,636 350,000
Non -Capital Equipment for JAG Grant 4,579 0 0 20,000 20,000
Settle & Adjust (753,653) (441,761) (1,087,807) 0 0
Travel/Mileage/Meals 74 0 0 0 0
Drive Hammered - Get Nailed Grant 8,743 0 0 0 0
Office Furniture & Equipment 36,823 67,187 0 0 0
Distracted Driving 331 0 0 0 0
Click it or Ticket 714 0 0 0 0
TZT seatbelt patrols 724 0 0 0 0
Subtotal Other 176,009 478,111 (330,326) 899,386 959,150
Subtotal Recurring 21,827,830 22,982,203 20,986,147 25,464,251 25,927,304
Nonrecurring:
Building Repair and Maintenance 8,863 49,004 0 0 10,000
Building & Structures 224,244 6,343 0 0 0
Office Furniture & Equipment 0 0 0 0 40,000
Equipment Repair and Maintenance 0 1,586 0 0 0
LEC Labor Contract Settlement 0 0 323,445 0 0
Full Facility Generator 0 0 0 100,000 0
Capital outlay - CAD / RMS 294,575 177,126 131,018 0 0
Subtotal Nonrecurring 527,682 234,059 454,463 100,000 50,000
Total Public Safety $ 22,355,512 $ 23,216,262 $ 21,440,610 $ 25,564,251 $ 25,977,304
59
$25,000,000 -
$20,000,000 -
$15,000,000 -
$10,000,000 -
$5,000,000 -
$-
jrnTlmi
=816,167
City of Spokane Valley
2019 Budgeted Contract Expenditures
1,395,58
350,000
District Court Public Defender Prosecutor Sheriff Contract Emergency Law Enf. Bldg Jail Contract Animal Control
Management Maintenance Contract
Contract Contract
Contract Contract Contract
60
Fund: 001
Dept: 018
General Fund
Operation & Administrative Services
Spokane Valley
2019 Budget
The Operations & Administrative Services Department is composed of three divisions, the Deputy City Manager Division, the
Finance Division, and the Human Resources Division.
013 - Deputy City Manager Division
The Deputy City Manager (DCM) supervises the Community and Public Works Department, assists the City Manager
in organizing and directing the other operations of the City, and assumes the duties of City Manager in his/her absence.
Accomplishments for 2018
• Supported the 2018 Goals of the Legislative and Executive Branch.
• Worked with the City Manager and Staff to develop the 2019 Business Plan.
• Continued to improve staff communication and efficiency as part of the 2017 reorganization.
• Completed the recruitment processes for ongoing large industrial projects.
• Completed the designs for the Barker Grade Separation Projects.
Goals for 2019
• Support the 2019 Goals of the Legislative and Executive Branch.
• Continue work on acquiring funds and completing design for the Pines Road Grade Separation Project.
• Complete the implementation of the Pavement Management Program.
• Implement marketing strategies to attract and retain businesses and increase tourism.
Budget Summary
Personnel - FTE Equivalents
Deputy City Manager
Senior Administrative Analyst
Public Information Officer
Administrative Analyst
Office Assistant I
Office Assistant 11
Total FTEs
2015
Actual
1.0
1.0
1.0
1.0
1.0
1.0
6.0
2016
Actual
1.0
1.0
1.0
1.0
1.0
1.0
6.0
2017
Actual
1.0
1.0
1.0
1.0
1.0
1.0
6.0
2018
Budget
1.0
0.0
0.0
0.0
1.0
1.0
3.0
2019
Budget
1.0
0.0
0.0
0.0
0.0
0.0
1.0
Intern 1.0 1.0 1.0 0.0 0.0
Budget Detail
Wages, Payroll Taxes & Benefits $ 612,576 $ 518,914 $ 637,606 $ 358,493 $ 220,619
Supplies 1,089 1,137 1,277 2,000 2,000
Services&Charges 59,134 89,147 52,555 90,398 44,425
Nonrecurring Software Purchase (Q -Alert) 0 0 0 11,700 0
Total Deputy City Manager Division $ 672,799 $ 609,198 $ 691,438 $ 462,591 $ 267,044
61
Fund: 001
Dept: 018
General Fund
Operation & Administrative Services
Spokane Valley
2019 Budget
014 - Finance Division
The Finance Division provides financial management services for all City departments. Programs include accounting and
financial reporting, payroll, accounts payable, purchasing, budgeting and financial planning, treasury, information technology
and investments. The division is also responsible for generating and analyzing financial data related to the City's operations.
The department prepares Finance Activity Reports for review by the City Manager and City Council as well as the
Comprehensive Annual Financial Report (CAFR) that is subject to an annual audit by the Washington State Auditor's Office.
Accomplishments for 2018
• Implemented audit recommendations.
• Completed the 2017 CAFR by May 30, 2018, and received a "clean audit opinion".
• Maintained consistent levels of service in payroll, accounts payable, budget development, periodic financial report
preparation, and information technology services.
• Continued with the ongoing process of refining the replacement program for IT resources.
Goals for 2019
• Maintain a consistent level of service in payroll, accounts payable, budget development, periodic and annual financial
report preparation and information technology services.
• Work with Finance staff to cross -train position responsibilities and knowledge base where possible. The Finance
department will implement further cross training procedures among department personnel to provide adequate
coverage if or when unforeseeable circumstances arise.
• Provide adequate training opportunities to allow staff members to remain current with changes in pronouncements
by the Governmental Accounting Standards Board (GASB), changes in the Eden financial management system, and
changes in the electronic technology that allows all City employees to be more efficient and effective.
• Continue with the ongoing process of refining the replacement program for IT hardware resources including server
hardware, network hardware, printers, and network -based appliances (firewalls, email backup, network switches,
intrusion prevention hardware, etc.), desktop computers, and the phone system. This will continue to be the
foundation for future budget developments and in large part dictate operational workload through the course of the
next year.
Personnel - FTE Equivalents
Finance Director
Accounting Manager
Accountant/Budget Analyst
Accounting Technician
IT Specialist
GIS/Database Administrator
Help Desk Technician
Total FTEs
Budget Summary
2015
Actual
1.00
1.00
3.75
2.00
2.00
1.00
1.00
11.75
2016
Actual
1.00
1.00
3.75
2.00
2.00
1.00
1.00
11.75
2017
Actual
1.00
1.00
3.75
2.00
3.00
1.00
0.00
11.75
2018
Budget
1.00
1.00
3.75
2.00
3.00
1.00
0.00
11.75
2019
Budget
1.00
1.00
3.75
2.00
3.00
1.00
0.00
11.75
Budget Detail
Wages, Payroll Taxes & Benefits $ 1,028,666 $ 1,149,070 $ 1,209,761 $ 1,308,614 $ 1,367,927
Supplies 2,826 5,147 3,507 6,450 6,450
Services&Charges 30,817 19,181 20,764 24,910 28,120
Total Finance Division $ 1,062,309 $ 1,173,398 $ 1,234,032 $ 1,339,974 $ 1,402,497
62
Fund: 001
Dept: 018
General Fund
Operation & Administrative Services
Spokane Valley
2019 Budget
016 - Human Resources Division
Human Resources (HR) is administered through the City Manager. The HR operation provides services in compensation,
benefits, training and organizational development, staffing, employee relations, and communications. The Human
Resources Office also provides Risk Management services as well as Website and Mobile App design and maintenance
Accomplishments for 2018
• Negotiate the successor bargaining agreement with the Labor Union representing City employees.
• Respond to internal as well as external forces to recruit and maintain a high performing workforce.
• Continue to support employee wellness through attainment of the AWC WeIlCity Award.
• Support City departments in changes due to City Hall relocation.
• Provide Employee Ethics training to City Staff.
Goals for 2019
• Implement changes to personnel systems in response to collective bargaining.
• Review employee policies for necessary changes.
• Continue to review City practices for possible improvements and/or savings.
• Continue to support employee wellness through attainment of the AWC WellCity Award.
• Provide City-wide Harassment training to staff.
Budget Summary
Personnel - FTE Equivalents
Human Resource Manager
Human Resource Technician
Total FTEs
2015
Actual
1.0
1.0
2.0
2016
Actual
1.0
1.0
2.0
2017
Actual
1.0
1.0
2.0
2018
Budget
1.0
1.0
2.0
2019
Budget
1.0
1.0
2.0
Budget Detail
Wages, Payroll Taxes & Benefits $ 216,518 $ 226,290 $ 235,127 $ 254,577 $ 265,058
Supplies 434 234 1,469 580 1,130
Services & Charges 18,648 15,710 15,947 25,258 31,233
Total Human Resources Division $ 235,600 $ 242,234 $ 252,543 $ 280,415 $ 297,421
63
Fund: 001
Dept: 032
General Fund
Public Works
Spokane Valley
2019 Budget
The Public Works Department was consolidated into the new Community and Public Works Department during the City's
reorganization effective April 1, 2017. Historical information will be included here for comparison purposes until the prior
years' activity drops off of the below Budget Summary.
Budget Summary
Personnel - FTE Equivalents
Public Works Director
Administrative Assistant
Capital Improvements Program Manager
Engineer
Engineering Technician I
Engineering Technician 11
Maint/Const Inspector
Planning Grants Engineer
Senior Engineer
Senior Engineer - Proj Mgmt
Total FTEs
2015
Actual
1.0
2.0
0.0
1.0
2.0
1.0
0.5
0.375
1.0
2.0
10.875
2016
Actual
1.0
2.0
1.0
1.0
2.0
1.0
0.5
0.375
0.0
2.0
10.875
2017
Actual
1.0
2.0
1.0
1.0
2.0
1.0
0.5
0.375
0.0
2.0
10.875
2018
Budget
0
0
0
0
0
0
0
0
0
0
0
2019
Budget
0
0
0
0
0
0
0
0
0
0
0
Budget Detail
Wages, Payroll Taxes & Benefits $ 684,666 $ 660,386 $ 658,439 $ 0 $ 0
Supplies 11,149 9,209 12,469 0 0
Services & Charges 42,913 102,733 88,179 0 0
Total Public Works $ 738,728 $ 772,328 $ 759,087 $ 0 $ 0
64
Fund: 001
Dept: 033
General Fund
City Hall Operations and Maintenance
Spokane Valley
2019 Budget
The Community and Public Works Division provides management and oversight of the City Hall Operations and Maintenance
Department. This department is responsible for the overall operations and maintenance of the new City Hall facility, the
construction of which broke ground in June of 2016 and was completed in the Fall of 2017. The building is located on a
3.38 acre site at the southeast corner of Sprague Avenue and Dartmouth Road. The City Hall Operations and Maintenance
Department will be responsible for, among other things, the grounds maintenance, janitorial services, and maintenance
of the HVAC and other building systems. This department will also be responsible for the operations and maintenance of
other City facilities, such as the Valley Precinct and the Street Maintenance Shop, as time allows.
Budget Summary
Personnel - FTE Equivalents
Maintenance Worker - Facilities
Total FTEs
2015
Actual
0.0
0.0
2016
Actual
0.0
0.0
2017
Actual
1.0
1.0
2018
Budget
1.0
1.0
2019
Budget
1.0
1.0
Budget Detail
Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 0 $ 100,943 $ 89,488
Supplies 0 0 3,289 30,000 30,500
Services & Charges 0 0 55,159 175,328 170,555
Nonrecurring expenditures 0 0 36,509 0 0
Total Administrative Division $ 0 $ 0 $ 94,957 $ 306,271 $ 290,543
65
Fund: 001
Dept: 040
General Fund
Community & Public Works
Spokane Valley
2019 Budget
The Community and Public Works Department is a new department as a result of the City's reorganization effective April 1, 2017.
This Department is a consolidation of the previous Public Works and Community and Economic Development Departments. It
is comprised of three divisions: the Engineering Division, the Economic Development Division, and the Building and Planning
Division.
041 -Engineering Division
The Engineering Division combines Development Engineering from the previous Community & Economic Development
Department with the engineering service provided by the previous Public Works Department. The Engineering Division
includes the following functions:
Capital Improvement Program (CIP) plans, designs, and constructs new facilities and maintains, preserves, and
reconstructs existing facilities owned by the City of Spokane Valley.
Development Engineering (DE) ensures that land actions and commercial building permits comply with the adopted codes
for private infrastructure development through plan review and construction inspection.
Traffic Management and Operations provides traffic engineering for safe and efficient multi -faceted transportation systems
throughout the City (included in the Street Fund #101).
Utilities oversees the City's surface and Stormwater Utility, manages the City's contracts for solid waste collection
and disposal, and coordinates other utility issues on behalf of the City as assigned (included in the Stormwater
Management Fund #402).
Street Maintenance provides responsive maintenance and repairs for 461 center line miles of City streets. The
City of Spokane Valley operates ten City -owned snow plows which are responsible for the clearing of the priority 1 and 2
roads along with selected hillsides (included in the Street Fund #101).
Accomplishments for 2018
• Implemented approved capital projects.
• Administered and manage state and federal funds received for capital projects.
• Assisted with the preparation of grant applications for capital projects.
• Continued work on the planning and alternatives evaluations for the Pines Road Grade Separation Project.
• Received full funding for the Barker Road Grade Separation Project.
• Selected preferred alternative and began design for the Barker Road Grade Separation Project.
• Continued work on permit process and customer service improvement.
• Continued to coordinate regional transportation issues with SRTC, adjoining municipalities, and WSDOT.
• Implemented enhanced workflow procedures for following state and federal funding guidelines.
Goals for 2019
• Implement approved capital projects.
• Continue preliminary engineering, environmental review, and right-of-way acquisition for the Barker Road
Grade Separation Project.
• Continue work on acquiring funds and completing design for the Pines Road Grade Separation Project.
• Administer and manage state and federal funds received for capital projects.
• Assist in the preparation of grant applications for capital projects.
• Continue to coordinate regional transportation issues with SRTC, WSDOT, and other agencies.
• Maintain engineering and/or plan review times of less than two weeks.
(continued on next page)
66
Fund: 001
Dept: 040
General Fund
Community & Public Works
Spokane Valley
2019 Budget
(continued from prior page)
Personnel - FTE Equivalents
City Engineer
Engineering Manager
Administrative Assistant
Assistant Engineer
Engineer
Engineering Tech I
Engineering Tech 11
Planning Grants Engineer
Main/Construction Inspector
Senior Dev Engineer
Senior Engineer-Proj Mgmt.
Water Resource Sr. Engineer
Total FTEs
Budget Summary
2015
Actual
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
2016
Actual
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
2017
Actual
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
2018
Budget
1.0
1.0
2.0
0.0
1.0
1.0
0.5
0.0
2.0
1.0
1.5
1.0
12.0
2019
Budget
1.0
1.0
2.0
0.45
0.5
1.5
0.75
0.375
2.0
1.0
1.7
1.0
13.275
Budget Detail
Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 0 $ 1,480,905 $ 1,602,572
Supplies 0 0 0 27,750 27,100
Services & Charges 0 0 0 120,638 186,469
Total Engineering Division $ 0 $ 0 $ 0 $ 1,629,293 $ 1,816,141
* 50% of these positions are budgeted to the Engineering Division in the General Fund with the balance budgeted as a part of
Capital Projects Funds. Planning Grants Engineer is budgeted 37.5% here in the General Fund, 37.5% in the Street Fund #101,
and 25% in the Stormwater Fund #402
67
Fund: 001
Dept: 040
General Fund
Community & Public Works
Spokane Valley
2019 Budget
042 - Economic Development Division
The Economic Development Division oversees the Comprehensive Plan, the Six -Year Transportation Improvement
Plan (TIP), Community Development Block Grants and Public Relations. The Division works to build relationships with
businesses, the community, and economic development partners to pursue economic development strategies ensuring
long-term fiscal strength of the City.
Accomplishments for 2018
• Implemented the retail recruitment strategy.
• Developed a comprehensive prioritized Pavement Management Program.
• Pursued infrastructure improvements to foster economic development.
• Built and implemented strategies to promote business growth.
• Continued to implement the strategic marketing plan.
• Strengthened relationships with our economic development partners.
• Found grants to support economic development initiatives.
• Identified additional CDBG program opportunities.
• Developed tools and programs to support small business retention and expansion.
• Participated in regional economic, transportation, and planning committees.
• Developed a long range capital improvement program that integrates transportation, water, stormwater, and other
facility plans.
• Found opportunities to implement the tourism strategy.
• Partnered with and promoted events such as Valleyfest, the Bike Swap, Crave NW, and Cycle Celebration.
• Found partnership opportunities with schools and workforce development agencies.
• Continued to use strategic initiatives to recruit, expand, and retain businesses.
Goals for 2019
• Implement the retail recruitment strategy.
• Continue to evaluate and implement strategies in the Comprehensive Plan.
• Pursue infrastructure improvements to foster economic development.
• Develop and implement strategies to promote business growth, attraction, and retention.
• Implement marketing strategies to attract and retain businesses and increase tourism.
• Collaborate with economic development partners and related service providers.
• Seek grants to support economic development initiatives.
• Use CDBG funds to support economic vitality in low and moderate income areas.
• Continue existing efforts and implement new methods and technologies to expand communications.
• Participate in regional economic, transportation, and planning committees.
• Develop and coordinate the transportation improvement program.
• Assist in the evaluation of transportation and traffic impacts relating to development.
• Seek opportunities to implement the tourism strategy.
• Partner and promote events such as Valleyfest, Oktoberfest, Crave NW, and Cycle Celebration.
• Seek partnership opportunities with schools and workforce development agencies.
• Evaluate multimodal planning efforts focusing on pedestrian, bicycle and transit facilities.
Budget Summary
Personnel - FTE Equivalents
Economic Development Manager
Economic Development Specialist
Planning Grants Engineer
Public Information Officer
Senior Transportation Planner
Office Assistant I
Total FTEs
2015
Actual
0.0
0.0
0.0
0.0
0.0
0.0
0.0
2016
Actual
0.0
0.0
0.0
0.0
0.0
0.0
0.0
2017
Actual
0.0
0.0
0.0
0.0
0.0
0.0
0.0
2018
Budget
1.0
2.0
0.375
1.0
1.0
1.0
6.375
2018
Budget
1.0
2.0
0.0
1.0
1.0
1.0
6.0
Intern 0.0 0.0 0.0 1.0 1.0
Budget Detail
Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 0 $ 679,852 $ 658,977
Supplies 0 0 0 2,500 3,000
Services & Charges 0 0 0 288,518 356,795
Nonrecurring - Retail Recruiter 0 0 0 50,000 25,000
Total Engineering Division $ 0 $ 0 $ 0 $ 1,020,870 $ 1,043,772
68
Fund: 001
Dept: 040
General Fund
Community & Public Works
Spokane Valley
2019 Budget
043 - Building and Planning Division
The Building and Planning Division is responsible for implementing and enforcing the State Building Code as required by state
law. The purpose of the International Codes, as adopted by the State of Washington and City of Spokane Valley, is to
promote the health, safety, and welfare of the occupants or users of the building and structures and the general public by
requiring minimum performance standard for structural strength, exit systems, stability sanitation, light, ventilation, energy
conservation, and fire safety to ensure the City's comply with various codes.
The Planning program's current primary responsibilities include processing revisions to the City's Municipal Code, reviewing
land use applications to ensure compliance with adopted development regulations, with the State Environmental Policy Act
(SEPA)(RCW 43.21C), and with the state subdivision law (RWC 58.17).
Accomplishments for 2018
• Worked on permit processes and customer service improvement plan to enhance customer experience at the
Permit Center.
• Coordinate on central reporting function in SMARTGov System.
• Expanded on-line permit system.
• Incorporate data from SVFD records to facilitate re -use of existing vacant buildings and tenant spaces.
• Increased efforts to establish and maintain relationships with regional jurisdictions and outside review agencies.
• Provided cross training of staff to facilitate coverage during times of lean staffing.
• Coordinated with regional partners on the Hazard Mitigation Plan.
• Assisted in the finalization of Legislative Municipal Code updates.
• Processed 2018 Comprehensive Plan amendments.
Goals for 2019
• Implement electronic submittals and plan review.
• Continue to expand online permitting
• Begin process for scanning commercial address files
• Implement Code Enforcement educational awareness program to inform the public.
• Continue to provide cross training of staff to facilitate coverage during times of lean staffing.
• Maintain relationships with regional jurisdictions and outside review agencies.
• Process 2019 Comprehensive Plan amendments.
Budget Summary
Personnel - FTE Equivalents
Administrative Assistant
Assistant Building Official
Building Inspector II
Building Official
Code Enforcement Officer
Development Service Coordinator
Engineering Tech
Office Assistant I
Office Assistant II
Permit Facilitator
Permit Specialist/Facilitator
Planner
Plans Examiner
Senior Planner
Senior Plans Examiner
Total FTEs
2015
Actual
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
2016
Actual
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
2017
Actual
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
2018
Budget
1.0
1.0
3.0
1.0
1.0
1.0
1.0
2.0
0.0
2.0
0.0
3.0
1.0
1.0
1.0
19.0
2019
Budget
1.0
1.0
3.0
1.0
1.0
1.0
1.0
3.0
1.0
1.0
1.0
3.0
1.0
1.0
0.0
20.0
Budget Detail
Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 0 $ 1,820,359 $ 1,893,743
Supplies 0 0 0 44,200 44,200
Services & Charges 0 0 0 325,228 285,755
Intergovernmental Payments 0 0 0 20,000 25,000
Total Building Division $ 0 $ 0 $ 0 $ 2,209,787 $ 2,248,698
69
Fund: 001
Dept: 058
General Fund
Community & Economic Development
Spokane Valley
2019 Budget
The Community and Economic Development Department was consolidated into the new Community and Public Works
Department during the City's reorganization effective April 1, 2017. Historical information will be included here for comparison
purposes until the prior years' activity drops off of the below Budget Summary.
050 - Administration Division
Budget Summary
Personnel - FTE Equivalents
Community Development Director
Administrative Assistant
Total FTEs
2015
Actual
1.0
1.0
2.0
2016
Actual
1.0
1.0
2.0
2017
Actual
1.0
1.0
2.0
2018
Budget
0
0
0
2019
Budget
0
0
0
Budget Detail
Wages, Payroll Taxes & Benefits $ 237,232 $ 247,129 $ 77,974 $ 0 $ 0
Supplies 2,553 3,207 2,463 0 0
Services & Charges 10,785 11,381 9,484 0 0
Nonrecurring expenditures 206,704 335,204 0 0 0
Total Administrative Division $ 457,274 $ 596,921 $ 89,921 $ 0 $ 0
Personnel - FTE Equivalents
Engineer
Senior Planner - CD
E.D. Project Specialist
Total FTEs
051 - Economic Development Division
Budget Summary
2015
Actual
0.5
1.0
1.0
2.5
2016
Actual
0.65
1.0
1.0
2.65
2017
Actual
0.65
1.0
1.0
2.65
2018
Budget
0
0
0
0
2019
Budget
0
0
0
0
Budget Detail
Wages, Payroll Taxes & Benefits $ 234,966 $ 291,881 $ 439,185 $ 0 $ 0
Supplies 6 965 1,517 0 0
Services & Charges 3,930 191,615 231,253 0 0
Nonrecurring expenditures 0 0 144,200 0 0
Total Economic Development Division $ 238,902 $ 484,461 $ 816,155 $ 0 $ 0
70
Fund: 001
Dept: 058
General Fund
Community & Economic Development
Spokane Valley
2019 Budget
Personnel - FTE Equivalents
Development Services Manager
Engineer
Assistant Engineer
Senior Planner
Planner
Maint/Construction Inspector
Code Enforcement Officer
ROW Inspector
Office Assistant I
Senior Engineer
Engineering Technician
Total FTEs
055/056 - Development Services Division
Budget Summary
2015
Actual
1.0
2.0
1.0
1.0
2.0
1.0
1.0
1.0
1.0
0.0
0.0
11.0
2016
Actual
1.0
2.0
1.0
1.0
2.0
1.0
1.0
1.0
1.0
0.0
0.0
11.0
2017
Actual
1.0
2.0
1.0
1.0
2.0
1.0
0.0
1.0
1.0
0.0
0.0
10.0
2018
Budget
0
0
0
0
0
0
0
0
0
0
0
0
2019
Budget
0
0
0
0
0
0
0
0
0
0
0
0
Budget Detail
Wages, Payroll Taxes & Benefits $ 1,115,465 $ 1,158,836 $ 843,860 $ 0 $ 0
Supplies 10,058 10,657 10,374 0 0
Services&Charges 246,964 251,364 227,112 0 0
Intergovernmental Payments 0 21,662 39,546 0 0
Total Development Services Division $ 1,372,487 $ 1,442,519 $ 1,120,892 $ 0 $ 0
Personnel - FTE Equivalents
Building Official
Building Inspector II
Planner
Development Service Coordinator
Engineering Tech
Office Assistant I
Permit Facilitator
Plans Examiner
Senior Plans Examiner
Code Enforcement Officer
Assistant Planner
Total FTEs
057 - Building Division
Budget Summary
2015
Actual
1.0
3.0
2.0
1.0
1.0
2.0
2.0
1.0
1.0
0.0
0.0
14.0
2016
Actual
1.0
3.0
2.0
1.0
1.0
2.0
2.0
1.0
1.0
0.0
0.0
14.0
2017
Actual
1.0
3.0
1.0
1.0
1.0
2.0
2.0
1.0
1.0
1.0
0.0
14.0
2018
Budget
0
0
0
0
0
0
0
0
0
0
0
0
2019
Budget
0
0
0
0
0
0
0
0
0
0
0
0
Budget Detail
Wages, Payroll Taxes & Benefits $ 1,823,159 $ 1,900,828 $ 1,096,598 $ 0 $ 0
Supplies 13,479 25,894 10,413 0 0
Services & Charges 253,964 287,341 75,917 0 0
Total Building Division $ 2,090,602 $ 2,214,063 $ 1,182,928 $ 0 $ 0
71
Fund: 001
Dept: 076
General Fund
Parks & Recreation
Spokane Valley
2019 Budget
The Parks and Recreation Department is composed of six divisions including Administration, Maintenance,
Recreation, Aquatics, Senior Center, and CenterPlace. The overall goal of the department is to provide quality
recreation programs and acquisition, renovation, development, operation and maintenance of parks and maintenance
of parks and recreation facilities.
000 - Parks Administration Division
The Administration Division provides direction and leadership for the Parks and Recreation Department in implementing
the goals and objectives of the City Council and facilitates the general upkeep of parks and public areas of the City.
Accomplishments for 2018
• Completed the design phase of the Appleway Trail University to Pines Park Amenities.
• Completed construction the Sullivan to Corbin section of the Appleway Trail.
• Completed the design and construction of new donated sculpture from Valley Arts Council.
• Pursued land acquisitions for priority facilities such as disc golf, skateboard park, etc.
• Installed new park signs at Sullivan, Park Road, Castle and Balfour Parks.
• Completed the updating of park regulations/rules.
Goals for 2019
• Construct new restroom at Browns Park.
• Complete the Appleway Trail University to Pines Amenities project.
• Add a swing set to Edgecliff Park.
• Repair/replace poured in place surfacing at Discovery Playground.
• Complete one land acquisition.
• Begin the design of the Evergreen to Sullivan section of the Appleway Trail.
• Continue to implement the Browns Park Master Plan.
Personnel - FTE Equivalents
Parks & Recreation Director
Administrative Assistant
Total FTEs
Budget Summary
2015
Actual
1.0
1.0
2.0
2016
Actual
1.0
1.0
2.0
2017
Actual
1.0
1.0
2.0
2018
Budget
1.0
1.0
2.0
2019
Budget
1.0
1.0
2.0
Budget Detail
Wages, Payroll Taxes & Benefits $ 230,394 $ 232,889 $ 242,763 $ 254,133 $ 267,703
Supplies 2,688 3,258 2,468 7,600 4,750
Services & Charges 28,433 22,803 42,953 39,578 63,505
Nonrecurring expenditures 78,659 83,951 364,346 0 0
Total Parks Administration Division $ 340,174 $ 342,901 $ 652,530 $ 301,311 $ 335,958
72
Fund: 001
Dept: 076
General Fund
Parks & Recreation
Spokane Valley
2019 Budget
300 - Maintenance Division
The Parks Maintenance Division is responsible for the contracted maintenance and upkeep of our parks and public areas
including the Centennial Trail.
Budget Detail
Supplies
Services & Charges
Total Maintenance Division
Budget Summary
2015
Actual
2016
Actual
2017
Actual
2018
Budget
2019
Budget
$ 3,444 $ 13,809 $ 1,625 $ 7,500 $ 4,000
830,640 876,115 845,108 856,475 889,500
$ 834,084 $ 889,924 $ 846,733 $ 863,975 $ 893,500
301 - Recreation Division
The Recreation Division coordinates and facilitates the delivery of recreation programs and service throughout the
City and the City's Park system.
Accomplishments for 2018
• Researched new recreation programs that serve the needs of the Community.
• Continued to provide quality recreation programs for the Spokane Valley Community.
• Partnered with Library District to offer weekly library resources as the Summer Park Program.
• Offered affordable community events for families, teens, and the Community.
Goals for 2019
• Provide a new summer camp for teens entering 6th -9th grades.
• Provide a new walking program for community members.
• Continue to provide quality recreation programs for the Spokane Valley Community.
• Offer affordable community events for families, teens, and the Community.
Budget Summary
2015
Actual
Personnel - FTE Equivalents
Recreation Coordinator 1.0
Budget Detail
Wages, Payroll Taxes & Benefits
Supplies
Services & Charges
Total Recreation Division
2016
Actual
1.0
2017
Actual
1.0
2018
Budget
1.0
2019
Budget
1.0
$ 164,092 $ 157,707 $ 95,062 $ 189,274 $ 160,667
7,791 5,773 3,976 7,750 8,650
62,052 72,052 54,312 63,778 84,305
$ 233,935 $ 235,532 $ 153,350 $ 260,802 $ 253,622
73
Fund: 001
Dept: 076
General Fund
Parks & Recreation
Spokane Valley
2019 Budget
302 -Aquatics Division
The City of Spokane Valley owns three pools: Park Road Pool, Terrace View Pool, and Valley Mission Pool.
Services include open swim, swim lessons, swim team and facility rentals. In addition, the City leases a portion of
Valley Mission Park to Splashdown Inc. for a water park. The City currently is contracting with the YMCA for all aquatic
activities within the City. The YMCA provides the lifeguards and maintains the pools during the season.
Accomplishments for 2018
• Maintained full summer swimming program.
• Improved the summer pool schedule for better public understanding.
• Maintained Paws in the Pool Program.
• Expanded the water exercise program.
• Replaced circulating pump at Park Road Pool.
• Worked with Make A Splash to offer weekly free swim sessions at all pools.
Goals for 2019
• Maintain full summer swimming program.
• Maintain Paws in the Pool Program.
• Continue to partner with Make A Splash to offer free swim sessions at all pools.
Budget Summary
Budget Detail
Supplies
Services & Charges
Total Aquatics Division
2015
Actual
2016
Actual
2017
Actual
2018
Budget
2019
Budget
$ 351 $ 1,517 $ 42 $ 3,300 $ 2,000
487,564 460,474 474,626 512,600 489,153
$ 487,915 $ 461,991 $ 474,668 $ 515,900 $ 491,153
74
Fund: 001
Dept: 076
General Fund
Parks & Recreation
Spokane Valley
2019 Budget
304 - Senior Center Division
The City of Spokane Valley Parks and Recreation Department assumed operational control of the Valley Senior Center
in 2003.
Accomplishments for 2018
• Obtained and categorized a referral guide for front desk volunteers of services and agencies.
• Continued to work with the Board on providing board training classes.
• Worked closely with the Parks & Recreation Director on programs being offered to seniors.
• Conducted Resource and Referral Fair with 56 vendors and over 250 participants.
Goals for 2019
• Continue to enhance the resource and referral information at the reception desk to be better equipped to handle calls.
• Continue to work with the Board on providing board training classes.
• Work closely with the Parks & Recreation Director on programs being offered to seniors.
• Develop transition plan for retiring Senior Center Specialist.
Budget Summary
Personnel - FTE Equivalents
Senior Center Specialist
Total FTEs
2015
Actual
1.0
1.0
2016
Actual
1.0
1.0
2017
Actual
1.0
1.0
2018
Budget
1.0
1.0
2019
Budget
1.0
1.0
Budget Detail
Wages, Payroll Taxes & Benefits $ 82,625 $ 85,521 $ 88,210 $ 91,729 $ 94,715
Supplies 454 1,170 592 1,600 1,600
Services & Charges 2,298 1,645 1,473 4,900 4,900
Total Senior Center Division $ 85,377 $ 88,336 $ 90,275 $ 98,229 $ 101,215
75
Fund: 001
Dept: 076
General Fund
Parks & Recreation
Spokane Valley
2019 Budget
305 - CenterPlace Division
Construction of Mirabeau Point CenterPlace began in late 2003 and was completed mid -year 2005. The project
represented the culmination of eight years of planning and fundraising by Mirabeau Point Inc. and the joint involvement
of the City and Spokane County. The approximately 54,000 square foot facility houses the City of Spokane Valley
Senior Center, a great room/banquet facility, numerous meeting rooms, multi-purpose rooms and a high tech lecture hall.
The facility combines with Mirabeau Meadows Parks and Mirabeau Springs to form a regional focal point for Northeastern
Washington and Northern Idaho.
Accomplishments for 2018
• Replaced flooring in the Great Room and Small Dining Room at CenterPlace.
• Completed Phase 1 of improvement for an outdoor event venue space on west lawn.
• Completed the addition of new video monitors in the Great Room.
• Hosted Crave NW, Summer Nights and Oktoberfest events on new outdoor space.
Goals for 2019
• Add a Farmer's Market event to CenterPlace
• Seek funding opportunities to finish construction of the CenterPlace West Lawn Master Plan.
• Update Business and Marketing plan for CenterPlace.
• Develop a checklist of permits required for community events held on outdoor space to assist groups.
• Develop plan to attract more community events to outdoor venue space.
Budget Summary
Personnel - FTE Equivalents
Customer Relations/Facilities Coordinator
Administrative Assistant
Office Assistant I
Maintenance Worker
Total FTEs
2015
Actual
1.0
1.0
1.0
2.0
5.0
2016
Actual
1.0
1.0
1.0
2.0
5.0
2017
Actual
1.0
1.0
1.0
2.0
5.0
2018
Budget
1.0
1.0
1.0
2.0
5.0
2019
Budget
1.0
1.0
1.0
2.0
5.0
Budget Detail
Wages, Payroll Taxes & Benefits $ 442,655 $ 467,950 $ 491,576 $ 503,499 $ 534,355
Supplies 53,919 59,418 81,169 73,524 70,774
Services & Charges 306,138 309,359 297,318 333,673 344,285
Nonrecurring Expenditures 0 21,420 1,000 53,000 0
Total CenterPlace Division $ 802,712 $ 858,147 $ 871,063 $ 963,696 $ 949,414
76
Fund: 001
Dept: 090
General Fund
General Government
Spokane Valley
2019 Budget
The General Government Department accounts for those activities that are not specific to the functions of any particular General
Fund Department or operation. Expenditures recorded here are composed of City Hall rent/bond payments; information technology
equipment and services; capital costs that benefit more than one department; support of agencies external to the City that provide
social service programs and economic development services; and transfers to other City funds for property/casualty insurance
premiums (Fund #502), park capital projects (Fund #309) and the pavement preservation program (Fund #311).
Budget Summary
Supplies
Employee Recognition -Operating Supplies
Office & Operating Supplies
Small Tools & Minor Equipment
Computer Hardware - Non Capital
Computer Software - Non Capital
Office & Operating Supplies
2015
Actual
2016
Actual
2017
Actual
2018
Budget
2019
Budget
$ 1,490 $ 599 $ 1,674 $ 1,500 $ 1,700
187 41 552 0 0
7,443 5,825 3,030 6,900 6,900
38,277 54,773 46,050 66,050 42,250
5,093 20,859 11,249 20,300 25,800
16,753 9,196 8,876 9,700 9,700
69,243 91,293 71,431 104,450 86,350
Other Services & Charges
Professional Services - Misc Studies 22,907 99,509 81,667 200,000 245,000
Accounting & Auditing 77,474 82,775 83,684 90,000 95,000
Uncollectible Accounts Expense 2,095 0 0 0 0
Employee Recognition & Safety Program 299 917 0 1,500 1,000
Postage 10,428 82 0 2,500 2,500
Telephone Service 8,168 7,077 11,205 9,000 12,300
Cell Phones 949 1,680 1,649 1,700 5,700
Internet Service 11,458 8,114 7,696 8,500 9,000
Taxes and Assessments 0 0 912 0 1,000
City Wide Records Management 5,870 0 0 10,000 10,000
Sewer 0 0 523 0 500
City Hall Rent 426,964 437,864 0 0 0
Facility Repairs & Maintenance 8,897 1,595 4,003 5,000 0
Equip Repair & Maint-Hardware Support 40,450 34,611 35,959 46,400 36,800
IT Support 20,855 12,659 18,716 28,300 29,200
Software Licenses & Maintenance 65,353 82,967 88,525 88,000 91,900
Merchant Charges (Bankcard Fees) 231 287 186 500 500
Network Infrastructure Access 0 17,662 4,732 5,000 6,000
Equipment Rental 1,921 4,261 4,264 4,260 4,300
Interfund Vehicle Lease 0 500 1,000 500 500
Printing & Binding 536 589 0 600 600
Miscellaneous Services 5,256 5,378 4,919 5,400 5,400
General Operating Leases: Computer 45,347 46,480 57,556 60,000 65,000
Economic Development -Site Selector 8,542 9,041 9,373 10,000 10,000
Outside Agencies- Social Svc & Econ. Dev. 0 0 91,924 150,000 182,000
Professional Services - Economic Dev. 70,330 60,216 0 0 0
Contracted economic dev. 16,560 43,000 0 0 0
City Economic Development 153,350 0 0 0 0
Professional Services - Social Services 90,974 43,496 55,911 0 0
Alcohol Treatment: Liquor Excise Tax 5,012 8,710 9,077 0 9,000
Alcohol Treatment: Liquor Profits 16,131 16,081 15,900 25,000 16,000
$ 1,116,357 $ 1,025,551 $ 589,383 $ 752,160 $ 839,200
(continued to next page)
77
Fund: 001
Dept: 090
General Fund
General Government
Spokane Valley
2019 Budget
(continued from previous page)
Intergovernmental Services
Election Costs
Voter Registration
Taxes and assessments
Spokane County Air Pollution Authority
Capital Outlays
Computer Hardware - Capital
Debt Service: Principal
Interest and Other Debt Service Costs
Budget Summary
2015
Actual
2016
Actual
2017
Actual
2018
Budget
2019
Budget
$ 16,347 $ 0 $ 69,973 $ 90,000 $ 90,000
97,091 85,893 86,932 100,000 100,000
5,617 892 0 7,500 12,100
115,915 116,432 130,928 135,000 137,300
234,970 203,217 287,834 332,500 339,400
0 23,802 7,387 70,000 65,000
0 23,802 7,387 70,000 65,000
425 624 600 600 600
Interfund Payments for Service
Transfer out - #204 (City Hall bond payment) 0 198,734 397,350 399,350 401,250
Transfer out - #309 (park capital prof) 115,575 260,122 160,000 160,000 160,000
Transfer out - #309 (Appleway Trail Amenities) 0 0 0 29,725 0
Transfer out - #310 (bond pmt > $434.6 lease) 67,600 72,500 0 0 0
Transfer out - #310 (city hall o&m costs) 271,700 271,700 0 0 0
Transfer out - #311 (pvmnt preservation) 920,000 943,800 953,200 962,700 972,300
Transfer out - #501 (CenterPlace kitchen reserve) 0 0 36,600 36,600 36,600
Transfer out - #502 (risk management) 325,000 325,000 350,000 370,000 390,000
1,699,875 2,071,856 1,897,150 1,958,375 1,960,150
Miscellaneous
SCRAPS pass through 1,099 1,209 1,145 1,300 1,300
Leasehold Excise Tax Pass -Through 0 628 778 600 800
1,099 1,837 1,923 1,900 2,100
Subtotal Recurring Expenditures $ 3,121,969 $ 3,418,180 $ 2,855,707 $ 3,219,985 $ 3,292,800
Nonrecurring/Nonrecurring Capital
City Hall lease payment (2017 final year) 0 0 438,565 0 0
IT capital replacement 21,145 0 26,386 0 0
Computer Hardware - Capital 65,610 76,119 111,451 110,000 102,000
Computer Software - Capital 18,931 10,870 0 5,000 5,000
City Hall Remodel 12,842 0 0 0 0
City Hall Generator 0 0 0 200,000 0
Transfer out - #122 (Replenish Winter Weather Resen 0 15,043 258,000 490,000 0
Transfer out - #309 (Park Capital) 0 0 0 400,000 1,160,000
Transfer out - #312 (capital reserve fund) 1,783,512 1,828,723 3,003,929 3,795,429 0
Transfer out - #314 (RR Grade Separation) 0 0 1,200,000 0 0
1,902,040 1,930,755 5,038,331 5,000,429 1,267,000
Total Governmental Division $ 5,024,009 $ 5,348,935 $ 7,894,039 $ 8,220,414 $ 4,559,800
78
Fund: 101
Street Fund
Spokane Valley
2019 Budget
The Street Fund was established to account for the activities associated with the provision of efficient and safe movement
of both motorized and non -motorized vehicles, as well as pedestrians within the limits of the City, and coordinate convenient
interconnect to the regional transportation system. Maintenance work includes snow and ice control, street pavement repairs,
traffic signals and signs, landscaping and vegetation control, and many other street maintenance and repair activities.
Accomplishments for 2018
• Continued to develop and update the pavement management plan.
• Renewed contracts with private contractors for street maintenance services.
• Continued the evaluation of the traffic management system to keep in-house or integrate into SRTMC.
• Developed a preliminary maintenance program for traffic signal components to address aging infrastructure.
• Continued evaluations of traffic signal timings for improved traffic through the Argonne, Pines, and Sullivan Corridors.
• Continued on-going roadway maintenance and repairs utilizing in-house and contracted services.
Goals for 2019
• Finalize and begin the implementation of the Pavement Management Program.
• Continue on-going roadway and bridge maintenance and repairs.
• Finalize the 6 -year Bridge Maintenance Program and begin its implementation.
• Implement identified signal timing plans for the Argonne, Pines, and Sullivan Corridors.
• Work to evaluate and implement an asset management system for all transportation facilities.
Budget Summary
Personnel - FTE Equivalents
Senior Engineer - Traffic
Public Works Superintendent
Maintenance/Construction Inspector
Construction inspector
Traffic Engineer
Assistant Engineer
Engineering Tech II
Planning Grants Engineer
Total FTEs
Interns & Temp/Seasonal
2015
Actual
1.0
1.0
2.4
0.0
0.0
1.0
0.0
0.375
5.725
2016
Actual
1.0
1.0
2.35
0.00
0.00
1.0
0.0
0.375
5.725
2017
Actual
2018
Budget
1.0 1.0
1.0 1.0
2.35 2.35
0.00 0.00
0.00 0.00
1.0 1.0
0.0 0.0
0.375 0.375
2019
Budget
1.0
1.0
2.35 *
1.50
1.00
0.25
0.25
0.375
5.725 5.725 7.725
2.0 2.0 2.0 2.0 2.0
(continued to next page)
* For 0.5 FTE of the 2 FTEs, only 50% is budgeted to the Street Fund with the balance budgeted as part of
the capital project funds
79
Fund: 101
Street Fund
Spokane Valley
2019 Budget
(continued from previous page)
Revenues
Utility Tax
Motor Vehicle Fuel Tax
Multimodal Transportation Revenue
Right -of -Way Maintenance Fee
Investment Interest
Grant Proceeds
Miscellaneous
Non recurring insurance proceeds
Budget Summary
2015
Actual
2016
Actual
2017
Actual
2018
Budget
2019
Budget
$ 2,257,184 $ 2,069,309 $ 1,982,391 $ 1,900,000 $ 1,700,000
1,935,629 2,005,870 2,032,175 2,052,400 2,092,300
O 95,509 98,994 133,800 132,200
O 56,035 136,112 70,000 70,000
3,212 5,886 7,843 6,000 6,000
O 12,066 1,341 0 0
25,167 226 49,411 10,000 10,000
O 59,426 85,074 0 0
Total revenues 4,221,192 4,304,327 4,393,341 4,172,200 4,010,500
Nonrecurring Revenues
Transfers in -#312 0 0 0 0 907,544
Total Nonrecurring Revenues 0 0 0 0 907,544
Expenditures
Wages, Payroll Taxes & Benefits 738,144 728,627 811,264 771,019 1,044,547
Supplies 116,659 87,533 98,747 112,500 113,300
Services & Charges 2,041,767 2,122,931 2,125,091 2,141,751 2,308,818
Snow Operation 465,231 409,635 637,358 504,800 497,200
Intergovernmental Payments 707,315 836,101 748,291 851,000 855,000
Transfers out - #001 39,700 39,700 39,700 39,700 0
Transfers out - #311 (pvmnt pres) 206,618 67,342 67,342 67,342 0
Interfund Vehicle Lease -#501 (non -plow) 12,077 31,000 23,250 21,250 21,250
Interfund Vehicle Lease -#501 (plow replace) 0 40,000 77,929 77,929 77,929
Capital construction and equipment 155,849 0 0 0 0
Nonrecurring Expenditures
Battery backups for intersections 0 0 15,579 15,000 0
Traffic Signal Cabinet Replacement 0 59,695 0 0 0
Maintenance facility storage unit 0 4,871 0 0 0
Transportation Mgmt Center 0 1,465 0 0 0
Total Nonrecurring expenditures 4,483,360 4,428,900 4,644,551 4,602,291 4,918,044
Revenues over (under) expenditures (262,168) (124,573) (251,210) (430,091) 0
Beginning fund balance 1,705,245 1,443,077 1,318,504 1,067,294
Ending fund balance $ 1,443,077 $ 1,318,504 $ 1,067,294 $ 637,203 $ 637,203
637,203
80
Fund: 103
Paths & Trails Fund
Spokane Valley
2019 Budget
The State of Washington collects a $0.494 per gallon motor vehicle fuel tax at the pump. Of this amount, the State remits
a portion of the tax back to cities on a per capita basis. For 2019 the Municipal Research and Services Center estimates the
distribution back to cities will be $21.72 per person. Based upon a City of Spokane Valley population of 95,810 (per the
Washington State Office of Financial Management on April 1, 2018) we anticipate the City will collect $2,101,100 in 2019.
RCW 47.030.050 specifies that 0.42% of this tax must be expended for the construction of paths and trails and based upon
the 2019 revenue estimate this computes to $8,800. The balance or $2,092,300 will be credited to Fund #101 for Street
maintenance and operations.
The portion of the motor vehicle tax allocated to the Paths and Trails Fund is by State Law restricted for the construction
and/or improvement of paths and trails within the City. Because the cost of such projects is typically much greater
than the funds generated in a single year, we typically leave the fund balance untouched until an adequate fund balance
is available. The City transferred $50,000 in 2014 and $9,300 in 2016 and is budgeted to transfer $50,000 in 2018 to the
Parks Capital Projects Fund #309 to be applied towards the Appleway Trail projects.
Revenues
Motor Vehicle Fuel (Gas) Tax
Investment Interest
Total revenues
Expenditures
Capital Outlay
Transfers out- #309
Total expenditures
Budget Summary
2015
Actual
2016
Actual
2017
Actual
2018
Budget
2019
Budget
$ 8,226 $ 8,460 $ 8,571 $ 8,700 $ 8,800
0 170 369 0 400
8,226 8,630 8,940 8,700 9,200
0 0 0 0 0
0 9,300 0 50,000 0
0 9,300 0 50,000 0
Revenues over (under) expenditures 8,226 (670) 8,940 (41,300) 9,200
Beginning fund balance 29,828 38,054 37,384 46,324 5,024
Ending fund balance $ 38,054 $ 37,384 $ 46,324 $ 5,024 $ 14,224
81
Fund: 104
Hotel/Motel Tax - Tourism Facilities Fund
Spokane Valley
2019 Budget
The Hotel/Motel Tax - Tourism Facilities Fund accounts for the receipt and expenditure of a special excise tax of
1.3% on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for
capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large
sporting venues, or venues for tourism -related facilities, which facilities generate overnight guests at lodging facilities
subject to the taxes imposed.
Revenues
Hotel/Motel Tax
Investment Interest
Transfers in - #105
Total revenues
Budget Summary
2015
Actual
2016
Actual
2017
Actual
2018
Budget
2019
Budget
$ 182,236 $ 387,333 $ 400,509 $ 377,000 $ 390,000
111 1,552 6,854 1,500 7,000
O 0 250,000 250,000 0
182,347 388,885 657,363 628,500 397,000
Expenditures
Capital Outlay 0 0 0 0 0
Total expenditures 0 0 0 0 0
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
182,347 388,885 657,363 628,500 397,000
O 182,347 571,232 1,228,595 1,857,095
$ 182,347 $ 571,232 $ 1,228,595 $ 1,857,095 $ 2,254,095
Fund: 105
Hotel/Motel Tax Fund
Spokane Valley
2019 Budget
The Hotel/Motel Fund accounts for the receipt and expenditure of a special excise tax of 2% on the sale or charge
made for the furnishing of lodging under RCW 82.08. These funds will be used solely for the purpose of paying
all or any part of the cost of tourism promotion, acquisition or operation of tourism -related facilities, and marketing
of special events and festivals designed to attract tourists.
Revenues
Hotel/Motel Tax
Investment Interest
Total revenues
Expenditures
Tourism Promotion
Transfers out- #001
Transfers out- #104
Transfers out- #109
Total expenditures
Budget Summary
2015
Actual
2016
Actual
2017
Actual
2018
Budget
2019
Budget
$ 581,237 $ 596,373 $ 615,981 $ 580,000 $ 600,000
484 1,275 3,549 1,000 2,000
581,721 597,648 619,529 581,000 602,000
484,968 498,172 351,674 322,000 625,000
30,000 30,000 15,778 30,000 30,000
O 0 250,000 250,000 0
68,000 58,387 0 0 0
582,968 586,559 617,452 602,000 655,000
Revenues over (under) expenditures (1,247) 11,089 2,077 (21,000) (53,000)
Beginning fund balance 209,948 208,701 219,790 221,867 200,867
Ending fund balance $ 208,701 $ 219,790 $ 221,867 $ 200,867 $ 147,867
82
Fund: 106
Solid Waste Fund
Spokane Valley
2019 Budget
In 2003, the City of Spokane Valley entered into an interlocal agreement with the City of Spokane and Spokane County
to join the existing Spokane Regional Solid Waste Management System for a period of eight years. In 2011, that
agreement was extended through November 16, 2014.
Committed to ensuring Spokane Valley citizens are provided with solid waste services that are affordable, sustainable,
and environmentally responsible, in June 2014 the City of Spokane Valley opted to contract for solid waste transfer,
transport and disposal services with Sunshine Recyclers, Inc. Services provided under the contract were effective
November 17, 2014, and continue for a period of ten years with options for two three-year extensions. Terms of the
contract require Sunshine to pay the City an annual administrative fee of $125,000 that will be used by the City to offset
contract administrative costs and solid waste management within the city, including solid waste public educational
efforts. The contract also provides that a road maintenance fee will be paid by Sunshine at the rate of $1 per ton for
each ton in excess of 45,500 tons in a single contract year. Payments will be made to the City by March 31 of the year
following the calendar year being measured.
In June 2017, the City entered a contract with Waste Management for the collection of garbage, recyclables, and
compostables for the period of April 1, 2018 through March 31, 2028 with the option of two additional two-year extensions.
Terms of the contract require Waste Management to pay the City a one-time fee of $47,500 upon contract execution to
reimburse the City for the costs of procuring the contract. Waste Management is also required to pay the City an
monthly administrative fee of 12.5% of gross receipts, which is estimated to be approximately $1,600,000 in 2019.
During the years of 2013 and 2014, the General Fund #001 funded various studies and fees related to the solid waste
program and transferred $60,000 to the Solid Waste Fund #106 for the purpose of providing information materials
and marketing necessary to inform residents and businesses of the change in solid waste transfer, transport and
disposal. The total amount paid out of the General Fund for these expenditures was $202,121. Beginning in 2015 the
Solid Waste Fund will reimburse the General Fund for these costs over a 5 -year period, which equates to a
payment of annually of $40,422 in the years 2015 through 2019.
Revenues
Administrative fees
Solid Waste Road Wear Fee
Investment interest
Total revenues
Budget Summary
2015
Actual
2016
Actual
2017
Actual
2018
Budget
2019
Budget
$ 125,000 $ 125,000 $ 172,550 $ 225,000 $ 225,000
0 17,677 59,389 1,000,000 1,500,000
0 184 1,334 0 1,300
125,000 142,861 233,273 1,225,000 1,726,300
Expenditures
Education & Contract Administration 49,040 66,188 81,288 184,575 185,878
Transfers out - #001 40,425 40,425 40,425 40,425 40,422
Transfers out - #311 0 0 0 1,000,000 1,500,000
Total expenditures 89,465 106,613 121,713 1,225,000 1,726,300
Revenues over (under) expenditures 35,535 36,248 111,560 0 0
Beginning fund balance 7,339 42,874 79,122 190,682 190,682
Ending fund balance $ 42,874 $ 79,122 $ 190,682 $ 190,682 $ 190,682
83
Fund: 107
PEG Fund
Spokane Valley
2019 Budget
Under the City's cable franchise, the franchise grantee remits to the City as a capital contribution in support of Public
Education Government (PEG) capital requirements an amount equal to $0.35 per subscriber per month to be paid to
the City on a quarterly basis for the life of the franchise. Capital contributions collected under this agreement are allocated
to PEG capital uses exclusively. PEG capital uses include in part the set up of equipment in the City Council Chambers
that allows Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital recordings
available on the City's website.
Revenues
Comcast PEG contribution
Investment interest
Transfer in from fund #001
Total revenues
Expenditures
PEG Reimbursement - CMTV
New City Hall Council Chambers
Capital Outlay
Total expenditures
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
Budget Summary
2015
Actual
2016
Actual
2017
Actual
2018
Budget
$ 81,806 $ 79,427 $ 76,471 $ 79,000
O 784 1,676 0
267,333 0 0 0
349,139 80,211 78,147 79,000
2019
Budget
$ 76,000
0
0
76,000
O 117,000 0 40,200 40,100
O 5,435 208,714 0 0
47,957 18,617 54,937 31,000 31,000
47,957 141,052 263,651 71,200 71,100
301,182 (60,841) (185,504) 7,800 4,900
O 301,182 240,341 54,837 62,637
$ 301,182 $ 240,341 $ 54,837 $ 62,637 $ 67,537
Fund: 120
CenterPlace Operating Reserve Fund
Spokane Valley
2019 Budget
The CenterPlace Operating Reserve Fund was established as a result of a covenant related to the issuance of limited
tax general obligation bonds initially issued in 2003 and refunded in 2014. The bonds were issued for the purpose of
constructing the CenterPlace facility. As a part of the bond issuance the City agreed to establish a $300,000 operating
reserve account that could be used to make debt service payments on the bonds and/or pay for operating expenses of
CenterPlace. If at any time the City were to draw on these reserves it would have to prepare and follow a plan for
reinstatement of those funds drawn. This reserve is required to be in place for the life of the bonds which run through
December 1, 2033.
Revenues
Investment Interest
Transfers in
Total revenues
Expenditures
Operations
Total expenditures
Budget Summary
2015
Actual
$
2016
Actual
0 $
0
0
2017
Actual
0 $
0
0
2018
Budget
0 $
0
0
2019
Budget
0 $
0
0
0 0 0 0
O 0 0 0
0
0
0
0
0
Revenues over (under) expenditures 0 0 0 0 0
Beginning fund balance 300,000 300,000 300,000 300,000 300,000
Ending fund balance $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000
84
Fund: 121
Service Level Stabilization Reserve Fund
Spokane Valley
2019 Budget
The City has committed to maintaining an ending fund balance in the General Fund of at least 50% of recurring expenditures
which is equivalent to 6 -months of operations. The Service Level Stabilization Reserve Fund serves as an emergency source
of temporary financing to the General Fund in the event a downturn in the local economy resulted in a reduction of revenues
that would otherwise compromise either the General Fund's minimum 50% reserve balance or historical levels of service.
If an event such as a downturn in the economy resulted in the General Fund reserves dropping below 50% of recurring
expenditures, then the Service Level Stabilization Reserve Fund could be drawn against to maintain the fund balance
minimum. In no event would the Service Level Stabilization Reserve Fund be reduced to less than 60% of the current
$5.5 million balance or $3.3 million. During 2018, this reserve balance was capped at approximately $5.5 million and any
additional interest earned was accumulated in the General Fund. This represents a Fiscal Policy of the City that is also stated
in the City Manager's 2019 Budget Message located near the front of this budget document.
Revenues
Investment Interest
Transfers in
Total revenues
Expenditures
Operations
Total expenditures
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
Budget Summary
2015
Actual
2016
Actual
2017
Actual
2018
Budget
$ 8,590 $ 21,636 $ 16,575 $
O 0 0
8,590 21,636 16,575
2019
Budget
0 $
0
0
O 0 0 0
O 0 0 0
8,590 21,636 16,575 0
0
0
0
0
0
0
5,453,199 5,461,789 5,483,425 5,500,000 5,500,000
$ 5,461,789 $ 5,483,425 $ 5,500,000 $ 5,500,000 $ 5,500,000
Fund: 122
Winter Weather Reserve Fund
Spokane Valley
2019 Budget
The Winter Weather Reserve Fund was established through Ordinance No. 05-018 to provide an emergency reserve for use
during unusually harsh winters and storms where the Street Fund #101 budget and fund balance are inadequate to
accommodate the amount of related street maintenance, including but not limited to snow plowing, sanding, and deicing, that
may be necessary. In the event the City draws against this fund in any given winter, we will strive to replenish the balance back
to approximately $500,000 through subsequent years' transfers. Due to the uncertainty of when this fund might be drawn
upon we actually budget the same $500,000 in both 2018 and 2019 even though we recognize there exists only $500,000
to address this issue if it should arise.
Revenues
Investment Interest
Transfers in - #001
FEMA Grant Proceeds
Total revenues
Expenditures
Street Maintenance Expenditures
Total expenditures
Budget Summary
2015
Actual
2016
Actual
2017
Actual
2018
Budget
2019
Budget
$ 833 $ 1,961 $ 3,712 $ 3,500 $ 5.000
O 15,043 258,000 490,000 0
O 38,804 3,170 0 0
833 55,808 264,882 493,500 5,000
60,381 257,445
60,381 257,445
500,000 500,000 500,000
500,000 500,000 500,000
Revenues over (under) expenditures (59,548) (201,637) (235,118) (6,500) (495,000)
Beginning fund balance 504,020 444,472 242,835 7,717 501,217
Ending fund balance $ 444,472 $ 242,835 $ 7,717 $ 1,217 $ 6,217
85
Fund: 204
Limited Tax General Obligation (LTGO) Bond - Debt Service Fund
Spokane Valley
2019 Budget
This fund is used to account for the accumulation of resources for, and the payment of limited tax general obligation (LTGO)
bonds also referred to as councilmanic or non -voted bonds. When LTGO bonds are issued the City irrevocably pledges
the full faith, credit and resources necessary to make timely payments of principal and interest, within constitutional and
statutory limitations pertaining to non -voted general obligations.
In 2003 the City issued $9,430,000 in LTGO bonds, the proceeds of which were used to finance both the construction of
CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order
to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond payments (much like
refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000 of LTGO bonds. Of this
total:
• $5,650,000 remained on the original debt used towards the construction of CenterPlace. These bonds will be paid
off in annual installments over the 20 -year period ending December 1, 2033. Annual debt service payments on these
bonds are provided by the Spokane Public Facilities District. At January 1, 2019, the outstanding balance on this
portion of the bond issue will be $4,645,000.
• $1,385,000 remained on the original debt used towards the road and street improvements. These bonds will be paid
off in annual installments over the 10 -year period ending December 1, 2023. Annual debt service payments on these
bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax (Funds #301
and #302). At January 1, 2019, the outstanding balance on this portion of the bond issue will be $730,000.
In 2016 the City issued $7,275,000 in LTGO bonds, the proceeds of which will be used to finance the construction of a new
City Hall building along with $6.3 million of City cash that has been set aside for this purpose. These bonds will be paid off
in annual installments over the 30 -year period ending December 1, 2045. Annual debt service payments on these bonds are
provided by transfers in from the General Fund. At January 1, 2019, the outstanding balance on the bond issue will be
$6,895,000.
Revenues
Spokane Public Facilities District
Transfers in - #001
Transfers in - #301
Transfers in - #302
Total revenues
Budget Summary
2015
Actual
2016
Actual
2017
Actual
2018
Budget
2019
Budget
$ 373,800 $ 380,300 $ 379,750 $ 414,050 $ 432,150
0 198,734 397,350 399,350 401,250
82,150 83,400 79,426 82,000 82,475
82,150 83,400 79,425 82,000 82,475
538,100 745,834 935,951 977,400 998,350
Expenditures
Debt Service Payment - CenterPlace 374,083 380,300 379,750 414,050 432,150
Debt Service Payment - Roads 164,017 166,800 162,900 164,000 164,950
Debt Service Payments - City Hall 0 198,734 397,350 399,350 401,250
Total expenditures 538,100 745,834 940,000 977,400 998,350
Revenues over (under) expenditures 0 0 (4,049) 0 0
Beginning fund balance 4,049 4,049 4,049 0 0
Ending fund balance $ 4,049 $ 4,049 $ 0 0 0
86
Fund: 301
REET 1 Capital Projects Fund
Spokane Valley
2019 Budget
This fund is used to account for the collection and expenditures of the first one-quarter of one -percent real estate excise tax
(REET 1) that is authorized through RCW 82.46. This quarter percent must be expended for purposes identified in the capital
facilities plan element of our comprehensive plan. RCW 82.46.010(6), defines "capital projects" as:
those public works projects of a local government for planning, acquisition, construction, reconstruction, repair,
replacement, rehabilitation, or improvement of streets; roads; highways; sidewalks; street and road lighting systems;
traffic signals; bridges; domestic water systems; storm and sanitary sewer systems; parks; recreational facilities; law
enforcement facilities; fire protection facilities; trails; libraries; administrative and judicial facilities.
Revenues recorded in this fund are typically used as a matching funds for street related construction projects that are accounted
for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment
on the City's 2014 LTGO bonds that are accounted for in the LTGO Debt Service Fund #204.
Revenues
REET 1 - Taxes
Investment Interest
Total revenues
Expenditures
Transfers out - #204
Transfers out - #303
Transfers out - #311 (pavement preservation)
Transfers out - #314 (Barker Grade Separation)
Total expenditures
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
Budget Summary
2015
Actual
$ 1,065,789
1,654
1,067,443
82,150
567,113
251,049
0
2016
Actual
$ 1,176,911
7,609
1,184, 520
83,400
579,636
365,286
3,893
2017
Actual
$ 1,503,787
21,598
1,525,385
79,426
294,558
660,479
111,941
900,312 1,032,215 1,146,404
167,131
1,426,957
$ 1,594,088
152,305 378,981
1,594,088 1,746,393
$ 1,746,393 $ 2,125,374
2018
Budget
$ 1,500,000
7,500
1,507,500
82,000
1,048,852
685,329
38,000
2019
Budget
$ 1,000,000
22,000
1,022,000
82,475
504,172
734,300
50,000
1,854,181 1,370, 947
(346,681)
2,125,374
(348,947)
1,778,693
$ 1,778,693 $ 1,429,746
87
Fund: 302
REET 2 Capital Projects Fund
Spokane Valley
2019 Budget
This fund is used to account for the collection and expenditures of the second one-quarter of one -percent real estate excise
tax (REET 2) that is authorized through RCW 82.46. This quarter percent may only be levied by cities that are planning under
the Growth Management Act and may only be expended for purposes identified in the capital facilities plan element of their
comprehensive plan. RCW 82.46.035(5) defines "capital projects" as:
public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement,
rehabilitation, or improvement of streets, roads, highways, sidewalks, street and road lighting systems, traffic signals,
bridges, domestic water systems, storm and sanitary sewer systems, and planning, construction, reconstruction,
repair, rehabilitation, or improvement of parks.
Noteworthy here is that acquisition of land for parks is not a permitted use of REET 2 receipts, although it is a permitted use for
street, water and sewer projects.
Revenues recorded in this fund are typically used as a matching funds for street related construction projects that are accounted
for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment
on the City's 2014 LTGO bonds that are accounted for in the LTGO Debt Service Fund #204.
Revenues
REET 2 - Taxes
Investment Interest
Total revenues
Budget Summary
2015
Actual
2016
Actual
2017
Actual
2018
Budget
2019
Budget
$ 1,065,789 $ 1,176,911 $ 1,503,787 $ 1,500,000 $ 1,000,000
1,661 8,189 25,594 8,000 25,000
1,067,450 1,185,100 1,529,381 1,508,000 1,025,000
Expenditures
Transfers out - #204 82,150 83,400 79,425 82,000 82,475
Transfers out - #303 331,099 164,151 81,613 1,099,434 167,434
Transfers out - #311 (pavement preservation) 251,049 365,286 660,479 685,329 734,300
664,298 612,837 821,517
1,866,763 984,209
Revenues over (under) expenditures 403,152 572,263 707,864 (358,763) 40,791
Beginning fund balance 1,325,145 1,728,297 2,300,560 3,008,424 2,649,661
Ending fund balance $ 1,728,297 $ 2,300,560 $ 3,008,424 $ 2,649,661 $ 2,690,452
88
Fund: 303
Street Capital Projects Fund
Spokane Valley
2019 Budget
The Street Capital Projects Fund accounts for monies used to finance street construction and reconstruction projects adopted in the City's 6 -year
Transportation Improvement Plan (TIP). Revenues to finance the projects comes from a combination of State and Federal Grants, which typically
cover upwards of 80% of projects costs, with the City match portion coming from transfers from the REET 1 Capital Projects Fund #301, REET 2
Capital Projects Fund #302, and sometimes Stormwater Management Fund #402.
Budget Summary
2015
Actual
2016
Actual
2017
Actual
2018
Budget
2019
Budget
Revenues
Grant Proceeds $ 8,223,959 $ 4,951,033 $ 3,561,989 $ 7,981,145 $ 4,408,681
Developer Contribution 363,894 151,600 62,244 33,032 35,700
Miscellaneous 87 29 0 0 0
Transfers in - #101 123,955 0 0 0 0
Transfersin-#301 567,113 579,636 294,701 1,048,852 504,172
Transfers in - #302 331,099 164,151 81,613 1,099,434 167,434
Transfers in - #312 Sullivan Rd W Bridge 42,730 2,022,865 455,465 0 0
Transfers in - #312 Euclid Ave - Flora to Barker 0 26,326 1,464,381 415,839 5,000
Transfers in - #312 8th & Carnahan Improvement 0 11,687 218,299 425,000 45,000
Transfers in - #312 Indiana bus stops & crosswal 0 0 0 0 0
Transfers in - #312 Barker Corridor 0 0 0 148,488 267,000
Total revenues 9,652,837 7,907,327 6,138,693 11,151,790 5,432,987
Expenditures
060 Argonne Rd Corridor Upgrade SRTC 06-31 1,248,474 4,355 0 0 0
123 Mission Ave -Flora to Barker 37,956 72,909 250,119 3,762,128 5,000
141 Sullivan & Euclid PCC 9,848 62,939 1,512,193 25,000 0
142 Broadway @ Argonne/Mullan 17,771 29,030 3,702 2,341,799 12,500
149 In -House Design - Sidewalk Infill 8,177 105 0 0 0
155 Sullivan Rd W Bridge Replacement 6,482,244 5,538,823 722,384 0 0
156 Mansfield Ave. Connection 712,689 738 0 0 0
159 University Rd / 1-90 Overpass Study 2,842 0 0 0 0
166 Pines Rd (SR27) & Grace Ave. Intersect study 47,322 115,820 60,574 495,000 5,000
167 City wide safety improvements 315,032 89,158 3,055 0 0
177 Sullivan Road Corridor Traffic Study 19,332 0 0 0 0
191 Vista Rd BNSF Xing Safety 190 0 0 0 0
196 8th Avenue - McKinnon to Fancher 396 0 0 0 0
201 ITS Infill Project Phase 1 37,884 47,756 7,006 437,000 5,000
205 Sprague/Barker Intersection Improvement 13,132 0 0 35,700 35,700
206 Sprague/Long Sidewalk Project 304,933 235 0 0 0
207 Indiana & Evergreen Transit Access Improv. 3,345 102,684 0 0 0
211 Sullivan Trent to Wellesley 100,649 0 (17,811) 0 0
220 Houk-Sinto-Maxwell St Preservation 15,555 0 0 0 0
221 McDonald Rd Diet (16th to Mission) 7,229 436,143 675 1,000 0
222 Citywide Reflective Signal Backplates 0 0 38,355 42,645 0
223 Pines Rd Underpass @ BNSF & Trent 2,000 0 0 0 0
(continued to next page)
89
Fund: 303
Street Capital Projects Fund
Spokane Valley
2019 Budget
(continued from previous page)
2015
Actual
2016
Actual
2017
Actual
2018
Budget
2018
Budget
Expenditures, continued
224 MuIlan Rd Street Preservation Project $ 133,069 $ 0 $ 0 $ 0 $ 0
229 32nd Ave Preservation Project 0 434,801 0 0 0
233 Broadway Ave Street Pres -Sullivan to Moore 0 56,085 0 0 0
234 Seth Woodard Sidewalk Improvements 6,204 393,046 0 0 0
238 Mirabeau Pkwy & Pines (SR -27) Traffic Signal 0 410,454 (21) 0 0
239 Bowdish Sidewalk - 8th to 12th 0 63,282 389,898 5,000 0
247 8th & Camahan Intersection Improvements 0 11,687 218,299 425,000 45,000
249 Sullivan/Wellesley Intersection 0 400 15,112 268,000 1,167,287
250 9th Ave. Sidewalk 0 10,523 181,053 2,000 0
251 Euclid Ave. - Flora to Barker 0 26,326 2,601,774 419,359 5,000
258 32nd Ave Sidewalk - SR27 to Evergreen 0 0 32,157 407,870 5,000
259 N. Sullivan Corridor ITS Projects (PE start 201 0 0 96,567 85,000 730,000
263 Citywide Signal Backplates 0 0 143 124,719 0
264 8th Ave Sidewalk 0 0 11,606 458,958 0
265 Wellesley Sidewalk Project 0 0 20,727 38,000 382,000
267 Mission Ave Sidewalk 0 0 0 60,250 420,000
273 Barker/I-90 Interchange 0 0 0 500,000 500,000
275 Barker Rd Widening - River to Euclid 0 0 0 88,000 132,000
276 Barker Rd Widening - Euclid to Garland 0 0 0 54,000 81,000
277 Barker Rd Widening - Garland to Trent 0 0 0 36,000 54,000
278 Wilbur Rd Sidewalk - Boone to Broadway 0 0 0 20,000 354,500
279 Knox Ave Sidewalk - Hutchinson to Sargent 0 0 0 20,000 294,000
281 Highland Estates Connector 0 0 0 0 200,000
Argonne Rd. Preservation 123,955 0 0 0 0
Contingency 0 0 0 999,362 1,000,000
Total expenditures 9,650,228 7,907,299 6,147,567 11,151,790 5,432,987
Revenues over (under) expenditures 2,608 28 (8,874) 0 0
Beginning fund balance 72,929 75,538 75,566 66,692 66,692
Ending fund balance $ 75,538 $ 75,566 $ 66,692 $ 66,692 $ 66,692
90
Fund: 309
Park Capital Projects Fund
Spokane Valley
2019 Budget
The Park Capital Projects Fund was created to account for park related capital improvements. The source of financing
typically consists of an annual transfer from the General Fund #001; however, in some years the City will utilize money
set aside for capital projects in other funds. This has occurred with transfers in from the Paths and Trails Fund #103 and
the Capital Reserve Fund #312, which have been applied towards various sections of the Appleway Trail project.
Revenues
Grant Proceeds
FEMA Grant Proceeds - Windstorm
Transfers in - #001 (General Fund)
Transfers in - #103 (Paths & Trails)
Transfers in - #105
Transfers in - #312 (Capital Reserve)
Investment Interest
Insurance Proceeds
Total revenues
Expenditures
176 Appleway Trail (Univ. to Pines)
203 5 sand volleyball courts at Browns Park
208 Old Mission Trailhead
217 Edgecliff picnic shelter
225 Pocket dog park - phase 1
227 Appleway Trail (Pines to Evergreen)
231 Old Mission Trailhead Landscaping
232 Shade Structure: Discovery Park
237 Appleway Trail (Sullivan to Corbin)
241 Pocket dog park - phase 2
242 Browns Park Splashpad
243 Browns Park championship volleyball
244 Park signs (3)
245 Terrace View playground equip (Windstorm)
261 Edgecliff Park Splashpad
268 Appleway Trail (Evergreen to Sullivan)
270 CenterPlace outdoor venue - Phase 1
271 Browns Park lighting and pathway
274 Park signs (Sullivan, Park Rd, Balfour)
280 Appleway Trail Amenities (Univ- Pines)
282 Browns Park volleyball courts
Browns Park restroom
Browns Park improvements
Swing sets
Resurface Discovery Park
Electrical Upgrade Mirabeau Point Park
Heart of the Valley Sculpture Placement
Budget Summary
2015
Actual
2016
Actual
$ 1,560 $ 150,230
O 21,875
115,575 260,122
O 9,300
68,000 58,388
524,812 37,132
813 722
O 7,857
2017
Actual
$ 1,657,548
0
160,000
0
0
277,437
215
0
710,760 545,626 2,095,200
524,569
241,480
68
104,257
108,436
1,803
47,066
36,340
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Total expenditures 1,064,019
Revenues over (under) expenditures
Beginning fund balance 451,720
Ending fund balance $ 98,461
(353,259)
25,325
0
0
0
0
137,063
0
0
41,123
81,064
121,959
58,388
7,898
59,553
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1,816,928
0
0
129,986
0
11,222
0
0
0
122,577
0
0
0
0
0
0
0
0
0
0
0
0
2018
Budget
$ 1,693,200
0
589,725
50,000
0
324,100
0
0
2019
Budget
$ 572,308
0
1,320,000
0
0
14,788
0
0
2,657,025 1,907,096
0
0
0
0
0
0
0
0
2,086,300
0
0
0
0
0
0
164,000
200,000
23,200
24,000
29,725
176,800
0
0
0
0
7,700
28,000
0
0
0
0
0
0
0
0
5,000
0
0
0
0
0
0
72,500
0
0
0
509,595
0
160,000
1,000,000
25,000
40,000
0
0
532,373 2,080,712 2,739,725 1,812,095
13,253 14,488 (82,700) 95,001
98,461 111,714 126,202 43,502
$ 111,714 $ 126,202 $ 43,502 $ 138,503
91
Fund: 310
Civic Facility Capital Projects Fund
Spokane Valley
2019 Budget
The Civic Building Capital Projects Fund was initially set-up to accumulate resources to ultimately acquire or construct a
City Hall building. The initial sources of revenue to set-up the fund reserves were transfers from the General Fund during
2005 through 2007, and as recently as December 31, 2009, this fund had a fund balance of $5,828,600. During 2010 and
2011 the City determined that street repairs and reconstruction represented a more immediate City need and opted to
expend nearly $2,000,000 of the fund balance for these projects. The projects themselves were part of a septic tank
elimination program (STEP) initiated by Spokane County that resulted in the installation of sewer lines down many City
streets. At that time the City decided to completely reconstruct the effected streets rather than patch them.
In 2012 the City used this fund to finance a variety street related capital projects as well as the $2.5 million acquisition
of an 8.4 acre parcel of land on Sprague Avenue that is adjacent to Balfour Park. Partially offsetting the cost of the land
acquisition was the subsequent sale of 2.82 acres of this parcel to the Spokane County Library District who had planned to
construct a library building consisting of no less than 30,000 square feet. In order for the Library District to actually construct
a new building on this site they first had to have a successful voted bond issue to provide the necessary financing. In the
event the Library District is unable to pass a bond by October 2017, they may sell the 2.82 acres parcel back to the City for
the original purchase price of $839,285.
In 2015 the General Fund began to make two annual transfers to this fund that were each related to the eventual
construction of a new City Hall facility. These transfers ended after 2016:
• The first transfer in the amount of $72,500, when added to the City's $434,600 annual lease payment for space in its
current space totals $507,100 which was the amount we anticipated our annual bond repayment would be if we were
to issue approximately $8,000,000 of limited tax general obligation bonds with a 2% issue cost over 30 -years at 4.50%.
• The second transfer was our estimate of the annual operating costs of a City Hall facility including utilities, janitorial,
grounds maintenance and snow removal, and operating and maintenance supplies.
The purpose behind making these transfers beginning in 2015 was to "create" this appropriation capacity within the General
Fund. These amounts were transferred out to the General Fund in 2016 and 2017 in order to cover lease payments for the
prior City Hall location in years in which the City had both a lease payment and a bond payment for the new City Hall building.
Budget Summary
2015
Actual
2016
Actual
2017
Actual
2018
Budget
2019
Budget
Revenues
Investment Interest $ 2,113 $ 5,144 $ 9,029 $ 5,900 $ 9,000
Transfers in - #001:
-Future C.H. bond pmt> $434.6k lease pmt 67,600 0 0 0 0
-Future C.H. o&m costs 271,700 344,200 0 0 0
Transfers in -#312 58,324 0 0 0 0
Total revenues 399,737 349,344 9,029 5,900 9,000
Expenditures
Transfers out - #001: 0 198,734 498,500 0 0
Professional services 0 0 0 0 0
Capital Outlay - City Hall 1,136,738 0 0 0 0
Total expenditures 1,136,738 198,734 498,500 0 0
Revenues over (under) expenditures (737,001) 150,610 (489,471) 5,900 9,000
Beginning fund balance 1,919,550 1,182,549 1,333,159 843,688 849,588
Ending fund balance $ 1,182,549 $ 1,333,159 $ 843,688 $ 849,588 $ 858,588
92
Fund: 311
Pavement Preservation Fund
Spokane Valley
2019 Budget
This fund was created during the 2011 Budget development process for the purpose of setting money aside for
yet to be determined street capital improvement projects. Since inception, the pavement preservation program has
been funded through a series of transfers from other City funds as well as grant proceeds. Below is a table summarizing
the funding sources for Fund #311, including actuals for 2011 through 2017 and budgeted amounts for 2018 and 2019:
Actual
2011
2012
2013
2014
2015
2016
2017
001
101
General
Street O&M
Fund
106 123
Street Civic Fac.
Wear Fee Replace.
301/302
REET 1&2
310
Civic Fac.
Capital
Grants
584,681
2,045,203
855,857
888,823
920,000
943,800
953,200
0
0
282,000
282,000
206,618
67,342
67,342
O 0
O 0
O 616,284
O 616,284
O 616,284
O 559,808
O 0
0
0
300,000
368,944
502,098
730,572
1,320,958
500,000
0
0
0
0
0
0
0
0
35,945
2,042,665
835,224
1,654,698
89,208
Total
1,084,681
2,045,203
2,090,086
4,198, 716
3,080,224
3,956,220
2,430,708
Budaet
2018 962,700 67,342 1,000,000 0 1,370,658 0 1,572,500 4,973,200
2019 972,300 0 1,500,000 0 1,468, 600 0 1,820,000 5,760,900
9,126,564 972,644 2,500,000 2,408,660 6,061,830 500,000 8,050,240 29,619,938
Beginning in 2013, the City committed to finance pavement preservation at a level equivalent to 6% of General Fund
recurring expenditures, which has continued from that year through the 2019 budget development. Because this is a
Capital Project Fund whose sole purpose is to provide for Pavement Preservation projects, any money not expended
in a given year will remain in the fund and will be available for re -appropriation in subsequent years.
The fund balance of Fund #123 was exhausted with the 2016 transfer of $559,808 as a consequence of following this funding
strategy. In order to maintain the City's practice of setting aside funds for pavement preservation in an amount equivalent to
6% of General Fund recurring expenditures, the City will have to rely more heavily on the REET funds going forward. We have
determined that the 2019 funding level of $2,440,900 is sustainable through 2023 assuming a General Fund contribution of
$972,300 and a collective contribution of $1,468,600 from the REET 1 Capital Projects Fund #301 and the REET 2 Capital
Projects Fund #302. The City will take advantage of grant programs directed at pavement preservation as they become
available.
Revenues
Transfers in - #001
Transfers in - #101
Transfers in - #106
Transfers in - #123
Transfers in - #301
Transfers in - #302
Investment Interest
Grant Proceeds
Miscellaneous
Total revenues
Expenditures
Pavement preservation
Pre -project GeoTech
Total expenditures
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
Budget Summary
2015
Actual
$ 920,000
206,618
0
616,284
251,049
251,049
3,389
835,224
0
3,083,613
2016
Actual
2017
Actual
$ 943,800 $ 953,200
67,342 67,342
0 0
559,804 0
365,286 660,479
365,286 660,479
7,519 20,535
1,654,698 89,209
0 0
3,963,735 2,451,244
2018
Budget
$ 962,700
67,342
1,000,000
0
685,329
685,329
0
1,572,500
0
2019
Budget
$ 972,300
0
1,500,000
0
734,300
734,300
0
1,820,000
0
4,973,200 5,760,900
2,358,976 3,615,389 2,042,305 4,410,540 7,238,200
41,432 0 0 50,000 50,000
2,400,408 3,615,389 2,042,305 4,460,540 7,288,200
683,205 348,346 408,939 512,660 (1,527,300)
1,922,013 2,605,218 2,953,564 3,362,503 3,875,163
$ 2,605,218 $ 2,953,564 $ 3,362,503 $ 3,875,163 $ 2,347,863
93
Fund: 312
Capital Reserve Fund
Spokane Valley
2019 Budget
This fund was created in 2013 to be used to account for the accumulation of resources for yet to be determined
capital projects. The initial source of funds was a 2013 General Fund transfer of $7,826,207 which was followed
by additional transfers from the General Fund from 2014 through 2018 in the amount of $10,059,671.
Projects approved by City Council from this fund include in part:
• $1,583,361 for the City's share of the $15.5 million Sullivan Road West Bridge Replacement
• $2,410,573 for construction of various sections of the Appleway Trail.
• $5,199,664 for construction of a new City Hall building.
• $1,800,000 to remove and reconstruct Euclid Ave. from Flora to Barker after County installation of sewer.
• $500,000 towards a Pines Road / BNSF Grade Separation project right-of-way acquisition.
Commitments to future projects include:
• $1,421,321 towards a Barker Road / BNSF Grade Separation project.
• $1,485,417 towards a Pines Road / BNSF Grade Separation project.
• $1,485,417 towards Barker Road corridor improvements.
• $1,485,417 towards Balfour Park development.
• $460,715 towards improvements at the Spokane County Library's proposed Balfour site.
Future projects are yet to be determined.
Revenues
Transfers in - #001
Transfers in - #313
Investment Interest
Budget Summary
2015
Actual
2016
Actual
2017
Actual
2018
Budget
2019
Budget
$ 1,783,512 $ 1,828,723 $ 3,003,929 $ 3,795,429 $ 0
0 0 0 74,960 0
0 16,027 52,170 16,000 50,000
Total revenues 1,783,512
1,844,750 3,056,099
3,886,389 50,000
Expenditures
City Hall Sculpture Siting 0 0 41,376 5,383 0
Transfers out - #101 0 0 0 0 907,544
Transfers out - #303 - Sullivan Rd W Bridge 42,730 2,060,878 455,465 0 0
Transfers out - #303 - Euclid Ave - Flora to Barker 0 0 1,464,381 415,839 5,000
Transfers out - #303 - 8th & Carnahan Intersection 0 0 218,300 425,000 45,000
Transfers out - #303 - Barker Road Corridor 0 0 0 148,488 267,000
Transfers out - #309 - Appleway Trail - Univ to Pi 524,812 0 0 0 0
Transfers out - #309 - Appleway Trail -Pines-Eve 0 37,132 277,437 0 0
Transfers out - #309 - Appleway Trail -Corbin 0 0 0 301,900 5,000
Transfers out - #309 - Appleway Trail -Evergreen-: 0 0 0 22,200 9,788
Transfers out - #310 - City Hall 58,324 0 0 0 0
Transfers out - #313 - City Hall 5,162,764 0 0 0 0
Transfers out - #314 - Pines Grade Separation 0 12,975 482,216 4,809 0
Total expenditures 5,788,630 2,110,985 2,939,175 1,323,619 1,239,332
Revenuesover(under)expenditures (4,005,118) (266,235) 116,924 2,562,770 (1,189,332)
Beginning fund balance 8,581,715 4,576,597 4,310,362 4,427,286 6,990,056
Ending fund balance $ 4,576,597 $ 4,310,362 $ 4,427,286 $ 6,990,056 $ 5,800,724
94
Fund: 313
City Hall Construction Fund
Spokane Valley
2019 Budget
This fund was created to account for the architectural and construction costs for a City Hall building. The building was
completed in Fall of 2017. Funding for the construction came from a combination of an interfund transfer from the Capital
Reserve Fund #312 in the amount of $5,162,764 and bond proceeds in the amount of $7.9 million. Land for the building
site was acquired in 2015 through a purchase in the Civic Facilities Fund #310.
Revenues
Transfers in - #312
2016 LTGO Bond Proceeds
Investment Interest
Budget Summary
2015
Actual
2016
Actual
2017
Actual
2018
Budget
$ 5,162,764 $ 0 $ 0 $
0 7,946,088 0
0 26,536 18,894
Total revenues 5,162,764
7,972,624 18,894
0
0
0
2019
Budget
$
0
0
0
0 0
Expenditures
Capital Outlay - City Hall 373,718 6,517,094 6,065,879 0 0
Transfers out - #312 0 0 0 74,960 0
2016 LTGO Bond Issue Costs 0 96,515 0 0 0
Total expenditures
373,718 6,613,609 6,065,879 74,960 0
Revenues over (under) expenditures 4,789,046 1,359,015 (6,046,985) (74,960) 0
Beginning fund balance 0 4,789,046 6,148,061 101,076 26,116
Ending fund balance $ 4,789,046 $ 6,148,061 $ 101,076 $ 26,116 $ 26,116
95
Fund: 314
Railroad Grade Separation Projects Fund
Spokane Valley
2019 Budget
This fund was created to account for the design and construction costs of various railroad grade separation projects that
are included in the Bridging the Valley concept. Due to the anticipated size, scope, and duration of these projects, managing
them in a separate fund allows for the necessary monitoring without being obscured by the variety and quantity of the
other projects in the Street Capital Projects Fund #303 as well as keeping these projects from skewing the average volume
of activity in Fund #303. Revenues for this fund consist of grant proceeds and transfers in from other City funds, such as
the General Fund #001, the REET 1 Capital Project Fund #301 and the Capital Reserve Fund #312. Expenditures in the
years of 2018 and 2019 are related to design costs for the Pines Road Underpass project and the Barker Road Overpass
project.
Revenues
Grant Proceeds
Investment Interest
Transfers in - #001
Transfers in - #301
Transfers in - #312
Total revenues
Budget Summary
2015
Actual
2016
Actual
2017
Actual
2018
Budget
2019
Budget
0 $ 0 $ 87,611 $ 770,000 $ 3,750,000
0 0 4,072 0 0
0 0 1,200,000 0 50,000
0 3,893 111,941 38,000 0
0 12,975 482,216 4,809 0
0 16,868 1,885,840 812,809 3,800,000
Expenditures
Barker BNSF Grade Separation 0 3,893 199,552 900,000 3,800,000
Pines Rd Underpass 0 12,975 617,484 80,000 900,000
Total expenditures 0 16,868 817,036 980,000 4,700,000
Revenues over (under) expenditures 0 0 1,068,804 (167,191) (900,000)
Beginning fund balance 0 0 0 1,068,803 901,612
Ending fund balance $ 0 $ 0 $ 1,068,804 $ 901,612 $ 1,612
96
Fund: 402
Stormwater Management Fund
Spokane Valley
2019 Budget
The purpose of the Stormwater Management Fund is to account for the funds related to the cleaning, maintenance,
and improvement of the City's storm drainage system. The revenue for this fund originates from a stormwater fee collected
by Spokane County on behalf of the City. The annual fee is $21 for each single family unit, and for other property types a fee
of $21 per each 3,160 square feet of parcel impervious surfacing is collected.
Accomplishments for 2018
• Lead and participated with eastern Washington jurisdictions to meet requirements to perform effectiveness studies.
• Managed State grants for storm drain cleaning and effectiveness studies.
• Participated in City -led capital improvement projects with stormwater improvements.
• Coordinated the update of the stormwater capital improvements program with the Economic Development Division.
• Started the multi-year work on Glenrose and Central Basins Floodplain Delineation Project (FEMA Mapping).
• Continued design work to disconnect piping to creeks, streams, and drainages.
• Continued decreasing backlog of stormwater small -works and maintenance projects.
• Started field-testing GIS -driven maintenance management program for the stormwater inspection program.
Goals for 2019
• Begin the evaluation efforts for the Glenrose and Central Floodplain mapping for FEMA.
• Work to evaluate and implement an asset management system for all stormwater facilities.
• Continue collaboration efforts with local, State, and Federal stormwater regulatory bodies.
• Continue the inventorying and mapping of all City stormwater facilities.
• Continue on-going stormwater maintenance and repairs utilizing in-house and contracted services.
• Coordinate stormwater system improvements, integrating with other capital projects for efficiency.
Budget Summary
Personnel - FTE Equivalents
Engineer
Engineering Technician II
Assistant Engineer
Maintenance/Construction Inspector
Planning Grants Engineer
2015
Actual
1.0
1.0
1.0
1.2
0.25
4.40
2016
Actual
1.0
1.0
1.0
1.15
0.25
4.40
2017
Actual
1.0
1.0
1.0
1.15
0.25
4.40
2018
Budget
1.0
1.0
1.0
1.15
0.25
4.40
2019
Budget
1.0
1.0
0.5
1.15
0.25
3.90
Interns 2.0 2.0 3.0 2.0 2.0
(continued to next page)
97
Fund: 402
Stormwater Management Fund
Spokane Valley
2019 Budget
(continued from previous page)
Budget Summary
Recurring Activity
2015
Actual
2016
Actual
2017
Actual
2018
Budget
2019
Budget
Revenues
StormwaterManagementfees $ 1,861,368 $ 1,898,210 $ 1,895,033 $ 1,870,000 $ 1,890,000
Investment Interest 2,455 7,690 20,564 7,500 20,000
Miscellaneous & Grants Proceeds 543,332 61,403 25,000 0 0
2,407,155 1,967,303 1,940,597 1,877,500 1,910,000
Expenditures
Wages, Payroll Taxes & Benefits 396,799 465,790 465,102 557,157 494,273
Supplies 30,222 12,286 11,064 14,800 10,700
Services & Charges 1,080,038 1,106,429 997,893 1,141,210 1,182,109
Intergovernmental Services 30,176 31,764 32,661 35,000 37,500
Transfers out - #001 13,400 13,400 13,400 13,400 0
Interfund Vehicle Lease - #501 0 0 12,750 12,750 12,750
1,550,635 1,629,669 1,532,870 1,774,317 1,737,332
Recurring revenues over (under)
Recurring Expenditures
856,520 337,634
407,727
103,183 172,668
Nonrecurring Activity
Revenues
Grant Proceeds 0 0 338,384 65,000 106,000
FEMA Grant Proceeds - Windstorm 0 0 6,823 0 0
0 0 345,207 65,000 106,000
Expenditures
Capital - Various Projects 700,521 94,451 331,953 450,000 450,000
Effectiveness study 192,638 110,055 196,480 15,000 10,000
Watershed studies 0 0 0 60,000 100,000
893,159 204,506 528,433 525,000 560,000
Nonrecurring revenues over (under)
Nonrecurring Expenditures (893,159) (204,506) (183,226) (460,000) (454,000)
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures (36,639) 133,128 224,501 (356,817) (281,332)
Beginning working capital 1,933,564 1,639,975 1,761,416 1,973,424 1,616,607
Ending working capital $ 1,896,925 $ 1,773,103 $ 1,985,917 $ 1,616,607 $ 1,335,275
98
Fund: 403
Aquifer Protection Area Fund
Spokane Valley
2019 Budget
In 1985 voters of Spokane County approved a ballot proposition to create the Spokane Aquifer Protection Area (APA)
as well as corresponding aquifer protection area fees with both sunsetting December 31, 2005. Boundaries of the
APA included portions of unincorporated areas (including what is now Spokane Valley) and the cities of Liberty Lake,
Millwood and Spokane. In 2004 the City of Spokane Valley approved a resolution authorizing the inclusion of its municipal
boundaries within the APA. The APA program was subsequently reauthorized through 2025 with voter approval.
All fees are collected by Spokane County and include:
• An annual fee of $15 per household for the withdrawal of water from properties within the APA.
• An annual fee of $15 per household for on-site sewage disposal within the APA.
• For commercial properties an annual fee ranging from $15 to $960 depending upon water meter size.
In 2004 the City of Spokane Valley (City) entered into an interlocal agreement with Spokane County (County) that
authorized the County to collect and retain APA fees through 2010 for a variety of projects including:
• up to $100,000 annually through 2010 to the Spokane Regional Health District to provide for data base
management related to monitoring of septic tanks and their potential impact on water quality in the Spokane
Valley Rathdrum Prairie Aquifer.
• a septic tank elimination program (STEP) designed to replace septic tanks with sanitary sewer systems.
In the 2004 interlocal agreement the City and County also agreed that for the years 2011 through 2025 the APA fees
remaining after the payment of reasonable administration and billing fees incurred by the County would be distributed
annually between the County, City and City of Spokane on a proportional basis relative to the amount generated in
unincorporated areas, the City and City of Spokane.
The fees collected on the City's behalf by Spokane County are expended entirely on stormwater related projects that are
designed to protect the aquifer. These fees plus grant monies received from a number of granting agencies finance a
variety of capital projects.
Revenues
Spokane County
Grant Proceeds
Investment Interest
Total Revenues
Expenditures
Capital - Various projects
Transfers out - #402
Total Expenditures
Revenues over (under) expenditures
Beginning working capital
Ending working capital
Budget Summary
2015
Actual
$ 533,593
1,036,603
0
1,570,196
2016
Actual
$ 391,180
0
0
2017
Actual
$ 521,070
0
0
391,180 521,070
2018
Budget
$ 460,000
445,955
0
2019
Budget
$ 460,000
317,200
10,000
905,955 787,200
530,309 362,115 58,722 648,780 832,600
120,000 0 0 0 0
650,309 362,115 58,722 648,780 832,600
919,887 29,065 462,348 257,175 (45,400)
1,773 921,660 950,725 1,413,073 1,670,248
$ 921,660 $ 950,725 $ 1,413,073 $ 1,670,248 $ 1,624,848
99
Fund: 501
Equipment Rental & Replacement Fund
Spokane Valley
2019 Budget
The Equipment Rental & Replacement Fund (ER&R) is an Internal Service Fund that is designed to provide the funds
necessary to purchase new vehicles and equipment at predetermined life cycles. This fund operates by charging each City
department a monthly rental rate for the vehicles they use. The fee is based upon the estimated useful life of the vehicle
and its replacement cost. The theory behind this program is that it allows City departments to budget vehicle replacement
costs as a reoccurring expense over an extended period of time rather than as an intermittent capital expense that may be
difficult to afford in any single year. In the event a City department requires an additional vehicle that actually adds to the
fleet rather than simply replaces an existing vehicle, then that department must budget for the initial purchase price and
transfer the necessary funds to the ER&R Fund to make the acquisition. In subsequent years the department will then
begin paying a replacement fee spread out over the estimated useful life of the new vehicle.
Beginning in 2017 a CenterPlace Kitchen Reserve was established through a transfer in from the General Fund in the
amount of $36,600 per year for 5 years to build a total reserve of $183,000, which is the estimated replacement cost of the
significant kitchen appliances and equipment at CenterPlace.
Snow Plow Replacement Program
The snow plow fleet currently consists of nine plow trucks. Six of the trucks are equipped with sanders and three of the
trucks are equipped with 1,000 -gallon tanks for placement of liquid deicer. Over the past five years the City has
continued to improve the snow removal operations and has updated the snow plan accordingly. These improvements in
snow operations have dictated that operating nine plows is a very efficient way to remove snow from the arterial and hillside
roadways. Operating nine plows allows the performance of a full city arterial and designated hillsides plow in approximately
12 hours. In the future new plows will be purchased to replace the aging fleet as noted below and older plows will serve
as backups and eventually be retired from the fleet beginning in 2022. The recommended snow plow fleet consists of eleven
plows with two serving as backup plows. The two backup plows ensure that arterial roadways and hillside priority roadways
can be cleared of snow per the snow plan. Having backup plows provides the City with additional plows that can be deployed
in case of a mechanical breakdown or an accident during a winter storm event.
The 2016 Budget included the purchase of a tandem axle plow truck with a sander for approximately $225,000. Future
replacements will be single axle plows with an estimated cost of $200,000 per plow.
Snow Plow Fleet
Truck #
Model Year
YR Acquired
Age at Retirement
Replacement Yr
Notes
206
1996
2009
26
2022
Existing Fleet
(9) Snow Plows
207
1997
2009
28
2025
204
1995
2009
33
2028
203
1995
2009
36
2031
205
1996
2009
38
2034
208
1997
2009
40
2037
209
1998
2011
42
2040
211
2000
2012
43
2043
210
2010
2011
36
2046
212
2016
2016
33
2049
Truck 206 becomes a backup
213
2019
2019
33
2052
Truck 207 becomes a backup
214
2022
2022
33
2055
Truck 204 becomes a backup / 206 is retired
215
2025
2025
33
2058
Truck 203 becomes a backup / 207 is retired
216
2028
2028
33
2061
Truck 205 becomes a backup / 204 is retired
217
2031
2031
33
2064
Truck 208 becomes a backup / 203 is retired
218
2034
2034
33
2067
Truck 209 becomes a backup / 205 is retired
219
2037
2037
33
2070
Truck 211 becomes a backup / 208 is retired
220
2040
2040
33
2073
Truck 210 becomes a backup / 209 is retired
221
2043
2043
33
2076
Truck 212 becomes a backup / 211 is retired
(continued to next page)
100
Fund: 501
Equipment Rental & Replacement Fund
Spokane Valley
2019 Budget
(continued from previous page)
Budget Summary
2015
Actual
2016
Actual
2017
Actual
2018
Budget
2019
Budget
Revenues
Vehicle rentals - #001 $ 19,300 $ 24,000 $ 32,500 $ 30,000 $ 30,000
Vehicle rentals -#101 12,077 31,000 23,250 21,250 21,250
Vehicle rentals -#101 (plow replace.) 0 40,000 77,929 77,929 77,929
Vehicle rentals -#402 4,167 11,000 12,750 12,750 12,750
Transfers in - #001 (CenterPlace kitchen reserve) 0 0 36,600 36,600 36,600
Investment Interest 1,449 4,394 9,651 4,000 9,500
Total Revenues 36,993 110,394 192,680 182,529 188,029
Expenditures
Vehicle maintenance equipment 0 0 46,039 20,000 20,000
Snow plow replacement 0 134,761 110,309 0 0
Vehicle Replacement 23,790 87,679 0 0 0
Transfer out - #001 (networking equipment) 0 0 77,000 0 0
Total Expenditures 23,790 222,440 233,348 20,000 20,000
Revenues over (under) expenditures 13,203 (112,046) (40,668) 162,529 168,029
Beginning working capital 1,235,794 1,248,997 1,136,951 1,096,283 1,258,812
Ending working capital $ 1,248,997 $ 1,136,951 $ 1,096,283 $ 1,258,812 $ 1,426,841
Fund: 502
Risk Management Fund
Spokane Valley
2019 Budget
The City of Spokane Valley is exposed to risks of loss related to a number of sources including tort; theft of, damage to, and
destruction of assets; errors and omissions; injuries to employees; natural disasters; and unemployment claims filed by
former employees through the State of Washington. The Risk Management Fund was established to account for all such
related revenues and expenses. Revenues for this fund are comprised almost entirely from an annual transfer of money
from the General Fund and the single largest expense is typically the insurance premium the City pays to our insurance
provider, the Washington Cities Insurance Authority (WCIA).
Revenues
Transfers in - #001
Investment Interest
Total Revenues
Expenditures
Auto & Property insurance
Unemployment Claims
Miscellaneous
Total Expenditures
Budget Summary
2015
Actual
2016
Actual
2017
Actual
2018
Budget
2019
Budget
$ 325,000 $ 325,000 $ 350,000 $ 370,000 $ 390,000
8 422 1,107 0 0
325,008 325,422 351,107 370,000 390,000
284,112 277,298 311,467 370,000 390,000
14,722 8,820 29,066 0 0
0 0 0 0 0
298,834 286,118 340,533 370,000 390,000
Revenues over (under) expenditures 26,174 39,304 10,574 0 0
Beginning working capital 168,209 194,383 233,687 244,261 244,261
Ending working capital $ 194,383 $ 233,687 $ 244,261 $ 244,261 $ 244,261
101
CITY OF SPOKANE VALLEY, WA
Capital Expenditures for 2019
Total Capital Expenditures and Related Financing
20,603,882
2,239,300
1,500,000
31,000
1,288,472
901,734
65,000
1,477,300
331,788
900,000
400,000
515,400 10,918,188
35,700
1 Contingency amount is to cover unforeseen overruns, costs related to projects that were expected to complete in 2016 and the costs of projects that have not yet had funding sources identified.
- Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project.
102
SOURCE OF FUNDS
#001
#106
#107
#301
#302
#309
#311
#312
#314
#402
#403
2019
REET 1
REET 2
Park
Aquifer
Expenditure
Solid
Capital
Capital
Capital
Pavement
Capital
Grade
Stormwater
Protection
Developer
Capital Outlay Description
Budget
General
Waste
PEG
Projects
Projects
Projects
Preservation
Reserve
Separation
Management
Area
Grants
Contributions
#001 General Fund
107,000
107,000
- IT capital replacements
Subtotal
107,000
107,000 1 01
01
01 01
01
01
01
01
01
01 01
0
#107 PEG Fund
,
- PEG Capital outlay
31,000
31,000
Subtotal
31,000
01 01
31,0001
01 01
01
01
01
0I
01
01 0I
0
#303 Street Capital Projects Fund
s
123 Mission Ave - Flora to barker
5,000
5,000
142 Broadway @ Argonne/Mullan PCC intersection
12,500
2,500
10,000
166 Pines Rd (SR27) & Grace Ave. Intersection Safety
5,000
5,000
201 ITS Infill Project Phase 1
5,000
5,000
205 Sprague/Barker Intersection Improvements
35,700
35,700
247 8th & Carnahan Intersection Improvements
45,000
45,000
249 Sullivan/Wellesley Intersection
1,167,287
157,552
1,009,735
251 Euclid Ave. - Flora to Barker
5,000
5,000
258 32nd Ave Sidewalk - SR27 to Evergreen
5,000
5,000
259 N. Sullivan Corridor ITS Project (PE start 2017)
730,000
98,550
631,450
265 Wellesley Sidewalk Project
382,000
51,570
330,430
267 Mission Ave Sidewalk
420,000
84,000
336,000
273 Barker/I-90 Interchange
500,000
500,000
275 Barker Rd Widening - River to Euclid
132,000
132,000
276 Barker Rd Widening - Euclid to Garland
81,000
81,000
277 Barker Rd Widening - Garland to Trent
54,000
54,000
278 Wilbur Rd Sidewalk - Boone to Broadway
354,500
31,265
323,235
279 Knox Ave Sidewalk - Hutchinson to Sargent
294,000
26,169
267,831
281 Highland Estates Connector
200,000
200,000
Contingency 1
1,000,000
100,000 100,000
800,000
Subtotal
5,432,987
0 1 0
1
0
1 504,172 1 167,4341
01
0
1 317,0000
0
1 0 1 4,408,681
35,700
#309 Parks Capital Projects Fund
5,000
5,000
237 Appleway Trail - Sullivan to Corbin
268 Appleway Trail - Evergreen to Sullivan
72,500
9,788
62,712
280 Appleway Trail Amenities - University to Pines
509,595
509,595
xxx Browns Park Restroom
160,000
160,000
xxx Browns Park Improvements
1,000,000
1,000,000
xxx Swing sets
25,000
25,000
xxx Resurface Discovery Park
40,000
40,000
Subtotal
1,812,095
1,160,0001 01
01
01 01
65,0001
0I
14,788
01
01
01 572,3071
0
#311 Pavement Preservation Fund
7,238,200
972,300 1,500,000
734,300 734,300
1,477,300
1,820,000
- Pavement preservation
Subtotal
7,238,200
972,3001 1,500,0001
01
734,3001 734,300
I 01
1,477,300
I 01
01
01
01 1,820,0001
0
#314 Grade Separation Fund
3,800,000
50,000
3,750,000
143 Barker BNSF Grade Separation
223 Pines Rd Underpass @ BNSF & Trent
900,000
900,000
4,700,000
0 1 0
1
0
1 50,0001 0
1 0
i 0
1 0
1 900,0001
0
1 0 1 3,750,0001
0
#402 Stormwater Management Fund
450,000
400,000
50,000
- Capital - various projects
Subtotal
450,000
01 01
01
01 01
01
01
01
01
400,0001
0I 50,0001
0
#403 Aquifer Protection Area Fund
832,600
515,400 317,200
- Capital - various projects
Subtotal
832,600
00
0
1 0 1 0
1 0
1 0
1 0
1 0
1 0
1 515,400 1 317,200
I 0
Total Capital Expenditures and Related Financing
20,603,882
2,239,300
1,500,000
31,000
1,288,472
901,734
65,000
1,477,300
331,788
900,000
400,000
515,400 10,918,188
35,700
1 Contingency amount is to cover unforeseen overruns, costs related to projects that were expected to complete in 2016 and the costs of projects that have not yet had funding sources identified.
- Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project.
102
#001 - General Fund
City Manager / City Clerk
City Attorney
Public Safety
Deputy City Manager
Finance
Human Resources
Public Works
City Hall Operations & Maintenance
CPW - Engineering
CPW - Economic Development
CPW - Building and Planning
CED - Administration
CED - Economic Development
CED - Development Services
CED - Engineering
CED - Planning
CED - Building
Parks & Rec - Admin
Parks & Rec - Recreation
Parks & Rec - Senior Center
Parks & Rec - CenterPlace
CITY OF SPOKANE VALLEY, WA
Full Time Equivalent Employees
Adopted
2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 1 2018
Proposed
2019
(1)
5 5 5 5 5 5 5 5 5
3 3 3 3 3 3 3 3 3
O 0 0 0 0 0 0 0 0
8 8 7 7 6 6 6 6 6
10 12 11 11 10.75 11.75 11.75 11.75 11.75
2 2 2 2 2 2 2 2 2
7.5 7.5 7.5 7.5 7 7.375 7.375 7.375 6.375
O 0 0 0 0 0 0 0 1
O 0 0 0 0 0 0 0 0
O 0 0 0 0 0 0 0 0
O 0 0 0 0 0 0 0 0
3 3 3 3 2 2 2 2 1
O 0 0 0 0 0 2.5 2.65 4
O 0 0 0 0 0 11 11 10
8 8 6 6 8 7 0 0 0
9 9 8.5 8.5 8 8 0 0 0
14.75 14.75 12.75 12.75 11.5 12.5 14 14 15
2 2 2 2 2 2 2 2 2
1 1 1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1
7 7 5 5 5 5 5 5 5
Difference from
2018 to 2019
+ (-)
(2)
7 6.5 (0.500) (3)
3.5 3.5 0.000
O 0.12 0.120 (4)
3 1 (2.000) (5)
11.75 11.75 0.000
2 2 0.000
O 0 0.000
1 0.88 (0.120) (4)
12.5 13.275 0.775 (6)(7)
6.375 6 (0.375) (6)
18 20 2.000 (5)
O 0 0.000
O 0 0.000
O 0 0.000
O 0 0.000
O 0 0.000
O 0 0.000
2 2 0.000
1 1 0.000
1 1 0.000
5 5 0.000
Total General Fund 81.25 83.25 74.75 74.75 72.25 73.625 73.625 73.775 74.125 74.125 74.025 -0.100
#101 - Street Fund 5 5 5 4.5 5 5.375 5.725 5.725 5.725 5.725 7.725 2.000 (7)
#303 - Street Capital Project Fund 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 5 8.1 3.100 (7)
#402 - Stormwater Fund 4 4 4 4.5 4.5 4.75 4.4 4.4 4.4 4.4 3.9 (0.500) (7)
Total FTEs
93.75 95.75 87.25 87.25 85.25 87.25 87.25 87.4 87.75 89.25 93.75 4.500
(1) FTEs for 2017 reflect the reorganization that was effective in April 2017.
The original 2017 Budget had FTEs of 88.4.
(2) FTEs for 2018 reflect the budget amendment approved on May 29, 2018.
(3) Vacant Administrative Assistant position reduced to 50%.
(4) The Maintenance Worker position was split part time with the Precinct and City Hall.
(5) Two Office Assistant positions were moved from DCM to Building.
(6) For the General Fund portion of the Planning Grants Engineer position (0.375 FTE), position was moved from
Economic Development to Engineering.
(7) Supplemental budget request for 5 FTEs, including one Senior Engineer, one Assistant Engineer,
and three Construction Inspectors.
103
2018 Work Force Comparison
The 30 Washington Communities with a Population of
30,000 to 100,000
CITY
POPULATION
FULL-TIME
PART-TIME
Auburn
78,960
436
1
Bothell
44,370
322
6
Bremerton
40,630
307
13
Burien
50,680
73
5
Des Moines
30,860
125
7
Edmonds
41,260
215
5
Federal Way
96,350
315
8
Issaquah
36,030
237
11
Kennewick
80,280
360
7
Kirkland
86,080
718
16
Lacey
48,700
262
1
Lake Stevens
31,740
90
3
Lakewood
59,280
202
5
Longview
37,510
309
5
Lynnwood*
36,950
342
8
Marysville
65,900
269
8
Mount Vernon
34,360
210
50
Olympia
52,160
591
16
Pasco
71,680
356
0
Pullman
33,280
203
34
Puyallup
40,500
260
9
Redmond
62,110
624
18
Richland
54,150
475
23
Sammamish*
62,240
106
7
Shoreline
55,060
165
11
Spokane Valley
95,810
89
2
University Place
32,610
50
7
Walla Walla
33,840
272
12
Wenatchee
34,070
160
5
Yakima
93,900
757
20
AVE RAGE
297
11
Source: Association of Washington Cities Survey: 2018 Participant Data - Cities and Towns
*2018 data not reported. Numbers from 2017.
104
Appendix A
EMPLOYEE POSITION CLASSIFICATION
MONTHLY SALARY SCHEDULE
Effective January 1, 2019
Position Title
Grade
2019 Range
City Manager
Unclassified
Deputy City Manager
21-22
9,066.16 - 15,576.80
City Attorney
21
9,066.16 - 14,019.24
Finance Director
21
9,066.16 - 14,019.24
Parks and Recreation Director
20
8,159.44 - 12,618.24
City Engineer
19
7,343.36 - 11,356.54
Deputy City Attorney
19
7,343.36 - 11,356.54
Human Resources Manager
19
7,343.36 - 11,356.54
Planning Manager
18
6,609.87 - 10,220.38
Building Official
18
6,609.87 - 10,220.38
Engineering Manager
18
6,609.87 - 10,220.38
Economic Development Manager
18
6,609.87 - 10,220.38
Senior Engineer
17
5,948.55 - 9,197.96
Accounting Manager
17
5,948.55 - 9,197.96
Assistant Building Official
17
5,948.55 - 9,197.96
Public Works Superintendent
17
5,948.55 - 9,197.96
Attorney
16
5,353.16 - 8,277.64
City Clerk
16
5,353.16 - 8,277.64
Engineer
16
5,353.16 - 8,277.64
Senior Administrative Analyst
16
5,353.16 - 8,277.64
Senior Planner
16
5,353.16 - 8,277.64
Development Services Coordinator
16
5,353.16 - 8,277.64
GIS/Database Administrator
16
5,353.16 - 8,277.64
Accountant/Budget Analyst
16
5,353.16 - 8,277.64
Associate Planner
15
4,818.50 - 7,450.38
Assistant Engineer
15
4,818.50 - 7,450.38
IT Specialist
15
4,818.50 - 7,450.38
Engineering Technician II
15
4,818.50 - 7,450.38
Economic Development Project Specialist
15
4,818.50 - 7,450.38
Senior Plans Examiner
15
4,818.50 - 7,450.38
Public Information Officer
15
4,818.50 - 7,450.38
Human Resource Analyst
14
4,336.92 - 6,705.86
Administrative Analyst
14
4,336.92 - 6,705.86
CenterPlace Coordinator
14
4,336.92 - 6,705.86
Planner
14
4,336.92 - 6,705.86
Building Inspector II
14
4,336.92 - 6,705.86
Plans Examiner
14
4,336.92 - 6,705.86
Engineering Technician I
14
4,336.92 - 6,705.86
Senior Permit Specialist
14
4,336.92 - 6,705.86
Code Enforcement Officer
14
4,336.92 - 6,705.86
Deputy City Clerk
14
4,336.92 - 6,705.86
Maintenance/Construction Inspector
13-14
3,902.91 - 6,705.86
Recreation Coordinator
13-14
3,902.91 - 6,705.86
Customer Relations/Facilities Coordinator
13
3,902.91 - 6,035.04
Building Inspector I
13
3,902.91 - 6,035.04
Executive Assistant
13
3,902.91 - 6,035.04
Planning Technician
13
3,902.91 - 6,035.04
Senior Center Specialist
12-13
3,513.90 - 6,035.04
Human Resources Technician
12-13
3,513.90 - 6,035.04
Permit Facilitator
12
3,513.90 - 5,431.40
Help Desk Technician
12
3,513.90 - 5,431.40
Accounting Technician
12
3,513.90 - 5,431.40
Administrative Assistant
12
3,513.90 - 5,431.40
Permit Specialist
11-12
3,161.54 - 5,431.40
Maintenance Worker
11-12
3,161.54 - 5,431.40
Office Assistant II
10-11
2,845.20 - 4,888.50
Custodian
10
2,845.20 - 4,398.62
Office Assistant I
9-10
2,561.00 - 4,398.62
Note : Slight rounding differences may exist between the figures reflected on this page and
the actual payroll rates computed by the Eden Payroll System.
105
CITY OF SPOKANE VALLEY, WA
Glossary of Budget Terms
Accrual Basis — A basis of accounting in
which revenues and expenditures are
recorded at the time they occur as
opposed to when cash is actually received
or spent.
Appropriation — A legal authorization
granted by the City Council to make
expenditures and to incur obligations for
a specific purpose.
Assessed Valuation — The valuation set
upon real estate and certain personal
property by the County Assessor as a
basis for levying property taxes.
Authorized Positions — Employee
positions, which are authorized in the
adopted budget, to be filled during the
year.
Bond — A long-term promise to repay a
specified amount (the face amount of the
bond) on a particular date (the maturity
date). The most common types of bonds
are general obligation revenue bonds.
Bonds are primarily used to finance
capital projects.
Budget — A plan of financial activity for
a specified period of time (fiscal year or
biennium) indicating all planned
revenues and expenses for the budget
period.
Budget Message — The opening section
of the budget that provides the City
Council and the public with a general
summary of the most important aspects of
the budget, changes from the current and
previous years, and the views and
recommendations of the Mayor.
106
Capital Improvement — Expenditures
related to acquisition, expansion or
rehabilitation of an element of the
government's physical plant; sometimes
referred to as infrastructure.
Capital Outlay — Fixed assets that have
general value of $5,000 or more and have
a useful economic lifetime of more than
one year.
Capital Project — Major construction,
acquisition, or renovation activities
which add value to government's
physical assets or significantly increase
their useful life, also called capital
improvements.
Capital Projects Fund — A fund created
to account for all resources and
expenditures used for the acquisition of
fixed assets except those financed by
enterprise funds.
Contingency — A budgetary reserve set
aside for emergencies or unforeseen
expenditures not otherwise budgeted.
Contractual Services — Services
rendered to a government by private
firms, individuals, or other governmental
agencies.
Debt Service — Payment of interest and
principal on borrowed money according
to a predetermined payment schedule.
Department — The basic unit of service
responsibility, encompassing a broad
mandate of related service
responsibilities.
Division — Can be a subunit of a
department which encompasses a
substantial portion of the duties assigned
to a department (e.g. Building Division in
the Planning and Community
Development Department).
Encumbrance — The commitment of
appropriated funds to purchase an item or
service. To encumber funds means to set
aside or commit funds for a specified
future expenditure.
Expense — Charges incurred (whether
paid immediately or unpaid) for
operations, maintenance, interest or other
charges.
Face Value — The amount of principal
that must be paid at maturity for a bond
issue.
Fiscal Year — A twelve-month period
designated as the operating year for
accounting and budgeting purposes in an
organization.
Full-time Equivalent Position (FTE) —
A full-time or part-time position
converted to the decimal equivalent of a
full-time position based on 2,080 hours
per year. For example, a part-time person
working 20 hours per week would be
equivalent of 0.5 of a full-time position.
Fund — A fiscal entity with revenues and
expenses that are segregated for the
purpose of carrying out a specific purpose
or activity.
GAAP — Generally Accepted Accounting
Principles. Uniform minimum standards
for financial accounting and recording,
encompassing the conventions, rules, and
procedures that define accepted
accounting principles.
107
GASB — The Governmental Accounting
Standards Board, established in 1985, is
the current standard-setting board for
governmental GAAP.
General Fund — The principal operating
fund of the City used for general
governmental operations. Taxes and fees
that generally have no restriction on their
use support it.
General Obligation (G.O.) Bonds —
This type of bond is backed by the full
faith, credit and taxing power of the
government issuing it.
Indirect Cost — A cost necessary for the
functioning of the organization as a
whole, but which cannot be identified
with a specific product, function or
activity.
Infrastructure — The physical assets of a
government (e.g. streets, water, sewer,
public buildings, and parks).
Interfund Transfers — The movement of
monies between funds of the same
governmental entity.
Levy — To impose taxes for the support of
the governmental activities.
Long-term Debt — Debt with a maturity
of more than one year after the date of
issuance.
Mission Statement — A broad statement
of the intended accomplishment or basic
purpose of a program.
Modified Accrual Accounting — A basis
of accounting in which expenditures are
accrued but revenues are accounted for
when they become measurable and
available. Since this type of accounting
basis is a conservative financial
approach, it is recommended as the
standard for most governmental funds.
Operating Budget — The portion of the
budget that pertains to daily operations
that provide basic governmental services.
Ordinance — A formal legislative
enactment by the City Council. If it is not
in conflict with any higher form of law,
such as a statute or constitutional
provision, it has the full force and effect
of law within the boundaries of the
municipality to which it applies.
Program — The smallest organization
that delivers a specific set of services. A
program may be an entire department; or
if a department encompasses
significantly diverse responsibilities or
large work forces, a single department
may be divided into two or more
programs.
Reserve — An account used to either set
aside budgeted revenues that are not
required for expenditure in the current
budget year or to earmark revenues for a
specific future purpose.
Resolution — A special or temporary
order of a legislative body—an order of a
legislative body requiring less legal
formality than an ordinance or statute.
Resources — Total amounts available for
appropriation including estimated
revenues, fund transfers, and beginning
balances.
Revenue — Sources of income financing
the operations of government.
108
Taxes — Compulsory charges levied by a
government for the purpose of financing
services performed for the common
benefit. This term does not include
specific charges made against particular
persons or property for current or
permanent benefits such as special
assessments. Neither does the term
include charges for services rendered
only to those who pay, for example,
sewer service charges.
Unreserved Fund Balance — The portion
of a fund's balance that is not restricted
for a specific purpose and is available for
general appropriation.
User Charges — The payment of a fee for
direct receipt of a public service by the
party who benefits from the service.
Vision Statement — A short statement
that conveys the big picture of the
organization. It is general in scope, not
restricting. It answers the question
"Why?"
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: November 13, 2018 Department Director Approval:
Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing
AGENDA ITEM TITLE: Approval of the Following Vouchers:
VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT
10/19/2018 45891-45921 $198,161.69
10/24/2018 45922-45944; 5389661 $244,960.34
10/25/2018 45945-45958 $21,182.99
10/30/2018 8029-8038 $1,778.45
10/31/2018 45959-46010 $316,424.34
11/01/2018 46011-46015 $6,034.49
11/07/2018 8039-8049 $2,077.25
11/07/2018 46016-46050; 92495; 5236010; 5415470; 5514519 $3,346,428.14
11/07/2018 6467; 6469; 6471; 6478-6480; 6482-6483; 6490; 46051 $331,262.12
GRANDE TOTAL: $4,468,319.81
Explanation of Fund Numbers found on Voucher Lists
#001- General Fund Other Funds
001.011.000.511. City Council 101— Street Fund
001.013.000.513. City Manager 103 — Paths & Trails
001.013.015.515. Legal 105 — Hotel/Motel Tax
001.016.000. Public Safety 106 — Solid Waste
001.018.013.513. Deputy City Manager 120 - CenterPlace Operating Reserve
001.018.014.514. Finance 121— Service Level Stabilization Reserve
001.018.016.518. Human Resources 122 — Winter Weather Reserve
001.032.000. Public Works 204 — Debt Service
001.058.050.558. CED - Administration 301 — REET 1 Capital Projects
001.058.051.558. CED—Economic Development 302—REET 2 Capital Projects
001.058.055.558. CED — Development Services -Engineering 303 -- Street Capital Projects
001.058.056.558. CED — Development Services -Planning 309 — Parks Capital Grants
001.058.057.558 CED — Building 310 — Civic Bldg Capital Projects
001.076.000.576. Parks & Rec—Administration 3 I I — Pavement Preservation
001.076.300.576. Parks & Rec-Maintenance 312 — Capital Reserve
001.076.301.571. Parks & Rec-Recreation 314 — Railroad Grade Separation Projects
001.076.302.576. Parks & Rec- Aquatics 402 — Stormwater Management
001.076.304.575. Parks & Rec- Senior Center 403 — Aquifer Protection Area
001.076.305.571. Parks & Rec-CenterPlace 501— Equipment Rental & Replacement
001.090.000.511. General Gov't- Council related 502 — Risk Management
001.090.000.514. General Gov't -Finance related
001.090.000.517. General Gov't -Employee supply
001.090.000.518. General Gov't- Centralized Services
001.090.000.519. General Gov't -Other Services
001.090.000.540. General Gov't -Transportation
001.090.000.550. General Gov't -Natural & Economic
001.090.000.560. General Gov't -Social Services
001.090.000.594. General Gov't -Capital Outlay
001.090.000.595. General Gov't -Pavement Preservation
RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers.
[Approved as part of the Consent Agenda, or may be removed and discussed separately.]
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS; Voucher Lists
vchlist
10/19/2018 2:31:22PM
Voucher List
Spokane Valley
Page: 1
Bank code : ar bank
Voucher
Date Vendor
Invoice
45891 10/19/2018 007007 ADVANCED TECHNOLOGY, HEATING AN BLD -2018-2962
45892 10/19/2018 004046 AMERICAN ONSITE SERVICES
45893 10/19/2018 006402 ARAMARK UNIFORM & CAREER
45894 10/19/2018 000334 ARGUS JANITORIAL LLC
45895
10/19/2018 000030 AVISTA
45896 10/19/2018 005212 BRIGHT IDEA SHOPS LLC
45897 10/19/2018 001157 COUNTRY HOMES POWER EQUIP
45898 10/19/2018 000795 EARTHWORKS RECYCLING INC.
45899 10/19/2018 003274 EXCHANGE PUBLISHING LLC
45900 10/19/2018 002308 FINKE, MELISSA
A-269471
1990916434
1990926807
I NV03892
Sept 2018
Sept 2018
34327
BLD -2018-3056
359419
506980
508735
Oct 2018
45901 10/19/2018 001447 FREE PRESS PUBLISHING INC 49070
49133
Fund/Dept
001.040.043.322
001.076.300.576
001.076.305.575
001.076.305.575
001.033.000.518
001.076.300.576
101.042.000.542
309.000.274.594
001.040.043.322
001.076.305.575
001.011.000.511
001.011.000.511
001.076.301.571
001.011.000.511
001.011.000.511
Description/Account
Amount
PERMIT REFUND: BLD -2018-2962
Total :
PORTABLE RESTROOMS AT PARK;
Total
SUPPLIES FOR CENTERPLACE
SUPPLIES AT CENTERPLACE
Total :
JANITORIAL SVCS: CITY HALL, PRE
Total :
UTILITIES: PARKS MASTER AVISTA
UTILITIES: PW MASTER AVISTA
Total :
COSV PARK NAME SIGNS
Total :
PERMIT REFUND: BLD -2018-3056
Total :
RECYCLING COLLECTION AT CP
Total
LEGAL PUBLICATION
LEGAL PUBLICATION
INSTRUCTOR PAYMENT
LEGAL PUBLICATION
LEGAL PUBLICATION
Total :
Total :
Total :
123.00
123.00
169.00
169.00
558.36
558.36
1,116.72
9,115.45
9,115.45
12,198.38
26,572.21
38,770.59
13,108.00
13,108.00
62.00
62.00
20.00
20.00
33.75
25.28
59.03
101.25
101.25
145.70
29.75
175.45
Page: 1
vchlist Voucher List
10/19/2018 2:31:22PM Spokane Valley
Page: 2
Bank code : apbank
Voucher
Date Vendor Invoice
45902 10/19/2018 001635 ISS FACILITY EVENT SERVICES
45903 10/19/2018 004926 LE CATERING CO
45904 10/19/2018 001860 PLATT ELECTRIC SUPPLY
45905 10/19/2018 002592 PURE FILTRATION PRODUCTS
45906 10/19/2018 007005 SCHMEDDING, STEPHEN
45907 10/19/2018 000709 SENSKE LAWN & TREE CARE INC.
45908 10/19/2018 003231 SHERWIN WILLIAMS COMPANY
45909 10/19/2018 005012 SPOKANE CO ENVIRONMENTAL
45910 10/19/2018 000324 SPOKANE CO WATER DIST #3
45911 10/19/2018 005969 SPOKANE SPORTS COMMISSION
1328755
1328756
1328757
1328758
E00741
E00832
E01095
T416652
50936
BLD -2018-2757
8618046
8669563
8671946
8672051
8672189
8713-9
Oct 2018
Oct 2018
3rd QTR 2018
Fund/Dept
001.076.305.575
001.076.305.575
001.076.305,575
001.076.305.575
001.011.000.571
001.011.000.571
001.011.000.571
001.016.016.521
001.033.000.518
001.040.043.345
001.016.016.521
001.016.016.521
001.076.300.576
402.402.000.531
402.402.000.531
001.016.016.521
001.076.302.576
402.402.000.531
105.000.000.557
Description/Account
Amount
EVENT SVCS AT CENTERPLACE
EVENT SVCS AT CENTERPLACE
EVENT SVCS AT CENTERPLACE
EVENT SVCS AT CENTERPLACE
Total :
E00741: VALLEY YOUTH VOICE
E00832: VALLEY YOUTH VOICE
E01095: VALLEY YOUTH VOICE
Total :
SUPPLIES FOR PRECINCT
Total :
MAINTENANCE SUPPLIES: CITY HE
Total :
PERMIT REFUND: BLD -2018-2757
Total :
MONTHLY SERVICES AT PRECINC-
MONTHLY SERVICES AT PRECINC"
CONTRACT MAINT: PARKS SEPT 2
FLAGGING SVC CONTRACT: SEPT
ROADSIDE LANDSCAPING SVCS:
Total :
SUPPLIES FOR PRECINCT
Total :
SPOKANE CO SEWER CHRGS: OC
42.14
42.14
21.07
52.68
158.03
272.00
272.00
299.20
843.20
5.18
5.18
71,59
71.59
39.20
39.20
291.43
608.05
64,796.11
530.94
6,768.53
72,995.06
216.11
216.11
1,828.84
Total : 1,828.84
WATER CHARGES FOR OCT 2018
Total :
780.93
780.93
2018 LODGING TAX GRANT REIMB 20,000.00
Page: 2
vchlist
10119/2018 2:31:22PM
Voucher List
Spokane Valley
Page: 3
Bank code: apbank
Voucher
Date Vendor Invoice
45911 10/19/2018 005969 005969 SPOKANE SPORTS COMMISSION (Continued)
45912 10/19/2018 000404 SPOKANE VALLEY HERITAGE MUSEUM Oct 2018
Sept 2018
45913 10/19/2018 001969 SUNSHINE DISPOSAL 1356609
1358707
45914 10/19/2018 006422 SUPPLYWORKS 456009349
456326404
45915 10/19/2018 003649 TROPHIES UNLIMITED
45916 10/19/2018 006965 UNITED VOLLEYBALL SUPPLY LLC
45917 10/19/2018 000167 VERA WATER & POWER
45918 10/19/2018 003175 VISIT SPOKANE
45919 10/19/2018 000066 WCP SOLUTIONS
45920 10/19/2018 007006 WOW HOLDINGS LLC
45921 10/19/2018 000487 YMCA OF THE INLAND NW
31 Vouchers for bank code : apbank
31 Vouchers in this report
897529
113376
Sept 2018
Sept 2018
10873056
Fund/Dept
105.000.000.557
105.000.000.557
101.042.000.542
001.040.043.524
001.033,000.518
001.033.000.518
001.076.305.575
309.000.282.594
101,042.000.542
105.000.000.557
001.076.305.575
PRE -COMM -2018-0065 001.040.043.345
Oct 2018
001.076.302.576
Description/Account
Amount
Total : 20,000.00
2018 LODGING TAX GRANT REIMB
2018 LODGING TAX GRANT REIMB
Total :
TRANSFER STATION: CPW SEPT 2
TRANSFER STATION: CPW SEPTET
Total :
SUPPLIES FOR CITY HALL
SUPPLIES FOR CITY HALL
Total :
NAME TAGS FOR CENTERPLACE
Total :
1,204.95
300.00
1,504.95
421.28
1,825.04
2,246.32
435.03
443.05
878.08
12.51
12.51
VOLLEYBALL "SLEEVES" FOR NET 2,059.77
Total : 2,059.77
UTILITIES: SEPT 2018
4,273.07
Total : 4,273.07
2018 LODGING TAX GRANT REIMB
Total :
SUPPLIES FOR CENTERPLACE
Total :
PERMIT REFUND: PRE -COMM -201/
Total :
OPERATING EXPENSES AND MGM
Total :
5,833.34
5,833.34
964.40
964.40
250.00
250.00
20,380.62
20,380.62
Bank total : 198,161.69
Total vouchers : 198,161.69
Page: 3
vchlist
10/24/2018 10 :36:15AM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher
Date Vendor
Invoice
45922 10/23/2018 000212 ANS OF WASHINGTON INC
45923 10/23/2018 003122 CALHOUN, MARK
45924 10/23/2018 000322 CENTURYLINK
OCTOBER 2018
SEPTEMBER 2018
SEPTEMBER 2018
45925 10/23/2018 006516 CITY OF SPOKANE VALLEY, PERMIT CEI BLA PROJECT 0247
45926 10/23/2018 000326 CONSOLIDATED IRRIGATION #19
45927 10/23/2018 006443 CRAIG GOODWIN PHOTOGRAPHY
45928 10/23/2018 000746 EMPLOYMENT SECURITY DEPT
45929 10/23/2018 003274 EXCHANGE PUBLISHING LLC
45930 10/23/2018 001926 FARR, SARAH
45931 10/23/2018 001447 FREE PRESS PUBLISHING INC
Oct 2018
282
000-217156-00-2
509504
509505
509506
509507
509509
509510
509511
EXPENSES
49153
49154
49155
49156
Fund/Dept
001.040.041.543
001.013.000.513
001.076.000.576
303.000.247.595
402.402.000.531
001.040.042.558
502.502.000.517
001.013.000.513
001.013.000.513
001.040.043.558
001.040.043.558
001.013.000.513
001.040.043.558
001.040.043.558
001.018.014.514
001.013.000.513
001.013.000.513
001.040.043.558
001.040.043.558
Description/Account
Amount
NOTARY APPLICATION
Total :
MONTHLY AUTO ALLOWANCE FOP
Total :
2018 PHONE SVCS: ACCT 509 Z14•
Total
CIF 0247 BOUNDARY LINE ADJ PAM
Total :
UTILITIES: OCT 2018 STORMWATE
Total :
PHOTOGRAPHY SERVICES
3RD QUARTER 2018 UI TAX
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
Total :
Total :
Total :
EXPENSE REIMBURSEMENT
Total :
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
174.66
174.66
400.00
400.00
551.18
551.18
211.00
211.00
232.76
232.76
2,843 75
2,843.75
114.06
114.06
19.50
18,00
39.75
72.00
29.23
74.25
80.58
333.31
149.46
149.46
63.45
63.45
89.60
168.00
Page:
vchlist
10/24/2018 10:36:15AM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher
Date Vendor
Invoice
45931 10/23/2018 001447 FREE PRESS PUBLISHING INC
(Continued)
49158
45932 10/23/2018 003188 GENERAL FIRE EXTINGUISHER SERV 77106
45933 10/23/2018 003185 LAMB, ERIK
45934 10/23/2018 001944 LANCER LTD
EXPENSES
0471271
45935 10/23/2018 004850 NAVIA BENEFIT SOLUTIONS, HRA PLAN 10155567
45936 10/23/2018 001844 NIMRI, RABA
45937 10/23/2018 000652 OFFICE DEPOT INC.
45938 10/23/2018 000307 OFFICE OF THE STATE TREASURER
45939 10/23/2018 000308 SPOKANE CO PROSECUTING ATTY
45940 10/23/2018 000001 SPOKANE CO TREASURER
45941 10/23/2018 000391 SPOKANE VALLEY FIRE DIST. #1
45942 10/23/2018 000065 STAPLES ADVANTAGE
EXPENSES
216677854001
216685027001
SEPTEMBER 2018
SEPTEMBER 2018
14801080
51504511
Q3-2018 FIRE FEES
3392739447
3392739453
Fund/Dept
001.040.043.558
001.090.000.518
001.013.015,515
001.040.041.543
001.018.016-518
001.018.014.514
001.018.014.514
001.018.014.514
001.016.000.589
001.016.000.589
001.090.000.566
001.016.000.523
001.229.45.00
Description/Account
Amount
LEGAL PUBLICATION
Total :
FIRE EXTINGUISHER SERVICE & S
Total :
EXPENSE REIMBURSEMENT
BUSINESS CARDS
Total :
Total :
FLEX SPENDING ADMINISTRATION
Total :
EXPENSE REIMBURSEMENT
Total :
OFFICE SUPPLIES: FINANCE
OFFICE SUPPLIES: FINANCE
Total :
STATE REMITTANCE
Total :
CRIME VICTIMS COMPENSATION F
Total :
3RD QTR 2018 L1QUOR/EXCISE TA
OCTOBER 2018 HOUSING
Total :
Q3-2018 FIRE FEES
Total :
94.35
478.85
604.87
604.87
65.94
65.94
106.10
106.10
384.00
384.00
12.86
12.86
153.29
106.60
259.89
40,728.13
40,728.13
562.52
562.52
6,120.71
134, 244.81
140,365.52
28,116.00
28,116.00
001.090.000.519 KITCHEN SUPPLIES 94.84
001.090.000.519 KITCHEN SUPPLIES 129.07
Page: '7�
vchlist
/0124/2018 10:36:15AM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
45942 10/23/2018 000065 STAPLES ADVANTAGE (Continued)
3392739465
3392739468
001.013.000.513 OFFICE SUPPLIES: ADMIN
001.011.000.511 OFFICE CHAIR
Total :
36.01
108.79
368.71
45943 10/23/2018 000257 STATE AUDITOR'S OFFICE L127701 001.090.000.514 SAO AUDIT OF 2017 4,029.99
Total : 4,029.99
45944 10/23/2018 000842 WM WINKLER COMPANY PAY APP 7 309.000.237.595 0237 -CONSTRUCTION CONTRACT 23,611.28
Total : 23, 611.28
5389661 10/18/2018 000409 DEPT OF REVENUE 71-0914170 001.239.90.01 UNCLAIMED PROPERTY PAYMENT 255.50
Total: 255.50
24 Vouchers for bank code : apbank Bank total : 244,960.34
24 Vouchers in this report
Total vouchers : 244,960.34
vchlist
10/2512018 3:53:17PM
Voucher List Page: t
Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
45945 10/25/2018 006402 ARAMARK UNIFORM & CAREER 1990936949 001.076.305.575 SUPPLIES FOR CENTERPLACE 558.36
Total : 558.36
45946 10/25/2018 005355 COMMERCIAL PUBLISHING INC 77004 001.076.305.575 ADVERTISING IN THE WEDDING R 1,100.00
Total : 1,100.00
45947 10/25/2018 004813 FIRST CHOICE COFFEE SERVICES 223801 001.076.305.575 COFFEE SVCS FOR CENTERPLAC 36.05
Total : 36.05
45948 10/25/2018 007009 GALLS LLC 010873392 001.016.000.521 UNIFORM SERVICES FOR POLICE 35.20
Total : 35.20
45949 10/25/2018 001635 ISS FACILITY EVENT SERVICES 1332438 001.076.305.575 EVENT SVCS AT CENTERPLACE 42,14
1332439 001.076.305.575 EVENT SVCS AT CENTERPLACE 15.80
Total : 57.94
45950 10/25/2018 005472 JOHNSON, JOHN Expenses 402.402.000.531 EXPENSE REIMBURSEMENT 14.76
Total : 14.76
45951 10/25/2018 000252 LOWE'S BUSINESS ACCOUNT Oct 2018 001.076.305.575 OPERATING SUPPLIES: CENTERPI 1,349.06
Total : 1,349.06
45952 10/25/2018 001002 M & L SUPPLY CO INC S100361864.001 001.076.305.575 SUPPLIES FOR CENTERPLACE 77.28
Total : 77.28
45953 10/25/2018 005238 PHILLIPS, CHAD Expenses 402.402.000-531 EXPENSE REIMBURSEMENT 33.45
Total : 33.45
45954 10/25/2018 001860 PLATT ELECTRIC SUPPLY T516094 001.076.305.575 SUPPLIES FOR CENTERPLACE 47.35
Total : 47.35
45955 10/25/2018 007008 SPOKANE HARDWARE SUPPLY !NC B67906 001.016.016.521 SUPPLIES FOR PRECINCT 456.91
Total : 456.91
45956 10/25/2018 000898 SPOKANE PROCARE INC 636541 402.402.000.531 2018 ROADSIDE WEED SPRAYING 2,874.85
Total : 2,874.85
Page: 1
vch list
10/25/2018 3:53:17PM
Voucher List
Spokane Valley
Page:
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
45957 10/25/2018 003532 STERICYCLE COMMUNICATION SOLUT 8010868552 001.076.305.575 ANSWERING SERVICE FOR CENTE 39.44
Tota! : 39.44
45958 10/25/2018 000295 VALLEYFEST Oct 2018 001.090.000.550 2018 ECO DEV GRANT REIMBURSI 2,345.73
Oct 2018 001.090.000.550 2018 ECO DEV GRANT REIMBURSI 5,951.47
Oct 2018 001.090.000.550 2018 ECO DEV GRANT REIMBURSI 1,295.37
Oct 2018 001.090.000.550 2018 ECO DEV GRANT REIMBURSI 1,399.20
Oct 2018 001.090.000.550 2018 ECO DEV GRANT REIMBURSI 3,510.57
Total : 14,502.34
14 Vouchers for bank code : apbank Bank total : 21,182.99
14 Vouchers in this report Total vouchers : 21,182.99
I, the undersigned, do certify under penalty of perjury,
that the materials have been furnished, the services
rendered, or the labor performed as described herein
and that the claim is just, due and an unpaid
obligation against the City of Spokane Valley, and that
I am authorized to authenticate and certify said claim.
Finance Director Date
Council member reviewed!
Mayor Date
Council Member Date
Page: 2—�
vchlist
10/30/2018 8:30:27AM
Voucher List Page: `l
Spokane Valley
Bank code : pk-ref
Voucher Date Vendor invoice Fund/Dept Description/Account Amount
8029 10/30/2018 007010 AWC PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 109 52.00
Total : 52.00
8030 10/30/2018 007011 COLEMAN, MICALAH PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI 500.00
Total : 500.00
8031 10/30/2018 007012 FARMERS INSURANCE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 108 52.00
Total : 52.00
8032 10/30/2018 007013 GILES, ZELMA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUT 500.00
Total : 500.00
8033 10/30/2018 004341 GRAND CANYON UNIVERSITY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 110 178.00
Total : 178.00
3034 10/30/2018 007014 KLEIN, LINDA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 205 52.00
Total : 52.00
8035 10/30/2018 007017 KOCZOR, MICHAEL PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM/: 89.00
Total : 89.00
8036 10/30/2018 007015 O'LEARY, DONNA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI 210.00
Total : 210.00
8037 10/30/2018 004798 OLSON, CHERYL PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 108 56.45
Total : 56.45
8038 10/30/2018 007016 SPOKANE 1ST ASSEMBLY OF GOD PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM/' 89.00
Total : 89.00
10 Vouchers for bank code : pk-ref Bank total : 1,778.45
10 Vouchers in this report
Total vouchers : 1,778.45
Page:
vchlist Voucher List
10/31/2018 2:38:41PM Spokane Valley
Page: -4-
Bank code : apbank
Voucher Date Vendor Invoice
45959 10/31/2018 000921 A TO Z RENTAL & SALES 1NC 352082-1
45960 10/31/2018 004695 ABRASIVES SPOKANE LLC 25135
45961 10/31/2018 001873 ACME CONCRETE PAVING INC PAY APP 4
45962 10/31/2018 006937 ADVANCE AUTO PARTS 1921-264657
1921-264660
45963 10/31/2018 002931 ALL WESTERN INDUSTRIAL SUPPLY
45964 10/31/2018 006403 AMERICAN TIRE DISTRIBUTORS INC
45965 10/31/2018 000444 ARCTIC LIGHTING & ELECTRIC 725
107015
S113640771
735
45966 10/31/2018 000234 ARLT, SHANE Q4-2018
45967 10/31/2018 000173 BINGAMAN, GREG Q4-2018
45968 10/31/2018 004439 BIRCH COMMUNICATIONS INC 26896267
45969 10/31/2018 002517 BROWN BEARING CO INC 9500185990
9500262294
45970 10/31/2018 003122 CALHOUN, MARK Q4-2018
Fund/Dept
309.000.282.594
101.000.000.542
303.303.142.595
001.040.041.543
001.040.041.543
101.000.000.542
402.402.000.531
001.033.000.518
001.033.000.518
101.042.000.542
001.018.014.514
001.0 7 6.305.575
101.000.000.542
101.000.000.542
001.013.000.513
Description/Account
Amount
EQUIPMENT RENTAL: BROWNS PP
Total :
SUPPLIES: SNOWPLOWS
Total
0142 -CONSTRUCTION CONTRACT
Total :
VEHICLE REPAIR & MAINTENANCE
VEHICLE REPAIR & MAINTENANCE
Total :
SUPPLIES: SNOWPLOWS
Total :
VEHICLE REPAIR & MAINTENANCE
Total :
PROFESSIONAL SERVICES: CONT
PROFESSIONAL SERVICES: CONT
Total
Q4-2018 CELL PHONE ALLOWANCI
Total :
Q4-2018 CELL PHONE ALLOWANCI
Total :
PHONE SERVICE AT CENTERPLAC
Total :
REPAIR & MAINTENANCE SUPPLIE
REPAIR & MAINTENANCE SUPPLIE
Total :
544.00
544.00
30,25
30.25
72, 027.00
72,027.00
33.65
1.57
35.22
23.63
23.63
588.60
588.60
8,838.91
3,052.93
11,891.84
135.00
135.00
135.00
135.00
453.96
453.96
851.08
110.50
961.58
Q4-2018 CELL PHONE ALLOWANCI 135.00
Page: -�"1—
vchlist
10131/2018 2:38:41PM
Voucher List
Spokane Valley
7%
Page: �2
Bank code : apbank
Voucher
Date Vendor
Invoice
45970 10/31/2018 003122 003122 CALHOUN, MARK
45971 10/31/2018 000101 CDW-G
45972 10/31/2018 000322 CENTURYLINK
45973 10/31/2018 001169 CITY OF SPOKANE VALLEY
45974 10/31/2018 001880 CROWN WEST REALTY LLC
45975 10/31/2018 004458 DATAPRO SOLUTIONS INC
45976 10/31/2018 002604 DELL FINANCIAL SERVICES LLC
45977 10/31/2018 001881 DOMRESE, DAN
45978 10/31/2018 004950 E1GHT31 CONSULTING
45979 10/31/2018 000002 H & H BUSINESS SYSTEMS INC.
45980 10/31/2018 005191 HALEY, PAM
(Continued)
PLW2970
OCTOBER 2018
October 2018
October 2018
September 2018
NOVEMBER 2018
23589
79710450
79713014
Fund/Dept
001.090.000.518
001.090.000.518
001.040.041.543
001.040.043.558
001.040.043.558
101.042.000.543
001.090.000.518
001.090.000.548
001.090.000.548
1ST & 2ND PICTURES 001.018.016.518
1106
AR88602
AR88603
AR88604
AR88605
AR88606
AR88607
001.090-000.513
001.011.000.511
001.018.014.514
001.018.016.518
001.013.015.515
001.013.000.513
001.040.043.558
04-2018 001.011.000.511
Description/Account
Amount
Total :
COMPUTER HARDWARE - NON CA
Total :
CITY HALL PHONES
Total :
PETTY CASH 9/25/18-10/2/18, 1727
PETTY CASH 10/10/18-10/18/18, 17:
PETTY CASH 9/18/18 17275 & 9/19/
Total :
COMMON AREA CHARGES FOR M/
Total :
KASPERSKY EXCHANGE MAIL SEF
Total :
COMPUTER LEASE: 001-8922117-0
COMPUTER LEASE: 001-8922117-0
Total :
"PICTURE IT' WELLNESS CAMPAIC
Total :
PROFESSIONAL SERVICES
Total :
COPIER COSTS - CITY COUNCILIC
COPIER COSTS - IT
COPIER COSTS - HR
COPIER COSTS - LEGAL
COPIER COSTS - OPS/ADMIN
COPIER COSTS - PERMIT CTR
Total :
135.00
35.04
35.04
259.15
259.15
9.45
8.10
4.75
22.30
196.14
196.14
2,431.03
2,431.03
1,050.24
862.93
1,913.17
25.00
25.00
1,125.00
1,125.00
198.21
16.45
53.25
373.49
257.80
114.62
1,013.82
Q4-2018 CELL PHONE ALLOWANCI 135.00
Page:
vchlist
10/3112018 2:38:41PM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher
Date Vendor
Invoice
45980 10/31/2018 005191 005191 HALEY, PAM
45981 10/31/2018 003297 HIGGINS, LEWIS ROD
45982 10/31/2018 000421 HOHMAN, JOHN
45983 10/31/2018 005269 INDUSTRIAL WELDING CO INC
45984 10/31/2018 002518 INLAND PACIFIC HOSE & FITTINGS
45985 10/31/2018 002466 KENWORTH SALES COMPANY
45986 10/31/2018 001944 LANCER LTD
45987 10/31/2018 004632 LEVEL 3 COMMUNICATIONS
45988 10/31/2018 000662 NAT'L BARRICADE & SIGN CO
45989 10/31/2018 006997 NICHOLS CONSULTING ENGINEERS
45990 10/31/2018 001233 NORTHWEST FENCE COMPANY
45991 10/31/2018 000652 OFFICE DEPOT INC.
(Continued)
04-2018
04-2018
28473
1016164
SPORO3037106
0471340
74416789
101536
101537
101598
993012502
0025574 -IN
216063294001
216381499001
216510502001
216526767001
Fund/Dept
001.011.000.511
001.018.013.513
Description/Account
Amount
Total :
04-2018 CELL PHONE ALLOWANC[
Total :
Q4-2018 CELL PHONE ALLOWANCI
Total :
101.000.000.542 REPAIR SERVICE: #5-204
101.000.000.542
101.000.000.542
001.090.000.519
001.076.305.575
101.042.000.542
001.040.041.558
101.042.000.542
001.090.000.513
101.043.000.542
001.090.000.519
001.090.000.518
001.090.000.519
001.090.000.519
Total :
REPAIR & MAINTENANCE SUPPLIE
Total :
Total :
Total :
TELECOM SERVICES
Total :
SERVICE #5-204
BUSINESS CARDS
24 X 48 NO TRUCK SIGNS OVER 1(
SMALL TOOLS/MINOR EQUIP
SUPPLIES: STREET
PROFESSIONAL SERVICES
Total :
Total
135.00
135.00
135.00
135.00
135.00
152.32
152.32
89.39
89.39
153.50
153.50
38.09
38.09
1,348.57
1,348.57
3,424.92
58.75
100.64
3,584.31
23,417.50
23,417.50
FENCE INSTALLATION: CONTRAC1 8,586.50
Total : 8,586.50
OFFICE SUPPLIES: GEN'L GOVT
SMALL TOOLS/MINOR EQUIP: GEN
OFFICE SUPPLIES: GEN'L GOVT
OFFICE SUPPLIES: GEN'L GOVT
18.49
43.51
6.07
68.51
Page: 3
vchlist
10/31/2018 2:38:41 PIVI
Voucher List
Spokane Valley
e3
Page: 4
Bank code : apbank
Voucher
Date Vendor
Invoice
45991 10/31/2018 000652 OFFICE DEPOT INC.
45992 10/31/2018 004621 OREILLY AUTOMOTIVE STORES INC
45993 10/31/2018 006475 PEETZ, BRANDI
45994 10/31/2018 001089 POE ASPHALT PAVING INC.
45995 10/31/2018 002510 POHL SPRING WORKS INC
45996 10/31/2018 003407 RIGHT! SYSTEMS INC
(Continued)
216532051001
217716337001
2862-296254
2862-296256
2862-296536
2862-296675
2862-296705
2862-297375
2862-297412
2862-297501
2862-297532
2862-297591
2862-297614
2862-297691
2862-299057
2862-299218
2862-299223
2862-300121
Q4-2018
45938
45939
176945
176981
SI -158882
Fund/Dept
001.090.000.519
001.018.014.514
001.040.041.558
101.042.000.542
001.040.043.558
101.042.000.542
101.042.000.542
001.040.041.543
001.040.041.543
101.042.000.542
101.042.000.542
101.042.000.542
001.040.043.558
001.040.043.558
001.040.043.558
001.040.041.543
001.040.043.558
101,042.000.542
001.011.000.511
101.042.000.542
101,042.000.542
101.000.000.542
101.000.000.542
001.090.000.518
Description/Account
Amount
OFFICE SUPPLIES: GEN'L GOVT
OFFICE SUPPLIES: FINANCE
Total :
VEHICLE MAINTENANCE SUPPLIE:
SMALL TOOLS/MINOR EQUIPMENT
VEHICLE MAINTENANCE SUPPLIE:
SMALL TOOLS/MINOR EQUIPMENT
SMALL TOOLS/MINOR EQUIPMENT
VEHICLE MAINTENANCE SUPPLIE
VEHICLE MAINTENANCE SUPPLIE:
REPAIR & MAINTENANCE SUPPLIE
VEHICLE MAINTENANCE SUPPLIE:
VEHICLE MAINTENANCE SUPPLIE:
VEHICLE MAINTENANCE SUPPLIE:
VEHICLE MAINTENANCE SUPPLIE:
VEHICLE MAINTENANCE SUPPLIE:
VEHICLE MAINTENANCE SUPPLIE:
VEHICLE MAINTENANCE SUPPLIE:
REPAIR & MAINTENANCE SUPPLIE
Total :
04-2018 CELL PHONE ALLOWANCI
Total :
2018 STREET MAINTENANCE
2018 STREET MAINTENANCE
Total :
REPAIR SUPPLIES #204
REPAIR SERVICE #206
Total :
54.02
26.10
216.70
62.71
128.37
8321
10.87
-128.37
104.71
31.60
117.17
242.69
37.29
-161.24
28.64
122.29
122.29
-39.17
26.05
789.11
135.00
135.00
4,278.96
147,821.01
152,099.97
131.43
838.09
969.52
JUNIPER 12 PORT POE SWITCH 961.29
Total : 961.29
Page:
vchlist
10/3112018 2:38:41 PM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher
Date Vendor
Invoice
45997 10/31/2018 003208 RODDA PAINT CO.
45998 10/31/2018 002520 RWC GROUP
45999 10/31/2018 002835 SCS DELIVERY INC
46000 10/31/2018 002531 SIX ROBBLEES INC
46001 10/31/2018 006773 SMARSH
46002 10/31/2018 000001 SPOKANE CO TREASURER
46003 10/31/2018 000065 STAPLES ADVANTAGE
46004 10/31/2018 000419 SUMMIT LAW GROUP PLLC
46005 10/31/2018 006413 THOMPSON, LINDA
46006 10/31/2018 005693 TIRE RAMA
9491171
85384N
12312
5-837620
5-837724
INV00414328
934002234
3392739460
3392739463
3392739470
3392739477
3392739479
3392739480
3392739483
3392739486
3392739493
96944
Q4-2018
8040090582
Fund/Dept Description/Account
101.042.000.542
101.000.000.542
001.011.000.511
101.000.000.542
101.000.000.542
001.011.000.511
001.016.099.594
001.040.043.558
001.040.043.558
001.040.043.558
001.040.043.558
001.040.043.558
001.040.043,558
001.040.043.558
001.040.043.558
001.040.043,558
001.018.016.518
001.011.000.511
101.000.000.542
Amount
SUPPLIES: STREET
Total :
LIQUID TRUCK - FRONT DRIVE SH,
Total :
BROADCASTING
REPAIR SUPPLIES: #204
REPAIR SUPPLIES: #204
Total :
Total :
TEXT MESSAGING ARCHIVING CO
Total :
Q1 & 2 2018 CADRMS
235.27
235.27
1,684 43
1,684.43
100.00
100.00
506.55
407.70
914.25
355.95
355.95
22, 371.58
Total : 22,371.58
OFFICE SUPPLIES: COMM. DEV.
OFFICE SUPPLIES: COMM. DEV.
OFFICE SUPPLIES: COMM. DEV.
OFFICE SUPPLIES: COMM. DEV.
OFFICE SUPPLIES: COMM. DEV.
OFFICE SUPPLIES: COMM. DEV.
OFFICE SUPPLIES: COMM. DEV.
OFFICE SUPPLIES: COMM. DEV.
OFFICE SUPPLIES: COMM. DEV.
Total :
PROFESSIONAL SERVICES
Total :
04-2018 CELL PHONE ALLOWANCI
Total :
80.03
16.95
202.91
191.02
12.41
17.24
110.19
5,97
573.90
1,210.62
396.50
396.50
135.00
135.00
FLEEET 208 - LIQUID TRUCK- SNC 1,241.81
Page:
vchlist
1013112018 2:38:41PM
Voucher List Page: e--6
—
Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
46006 10/31/2018 005693 005693 TIRE RAMA
(Continued)
Total : 1,241.81
46007 10/31/2018 002363 WESTERN STATES EQUIPMENT CO IN000784495 101.042.000.542 REPAIR SUPPLIES: CATERPILLAR 406.41
IN000784506 101.042.000.542 REPAIR SUPPLIES: CATERPILLAR 39.02
Total : 445.43
46008 10/31/2018 002960 WICK, BEN 04-2018 001.011.000.511 Q4-2018 CELL PHONE ALLOWANCI 135.00
Total : 135.00
46009 10/31/2018 004895 WOOD, SAM 04-2018 001.011.000.511 04-2018 CELL PHONEALLOWANCI 135.00
Total : 135.00
46010 10/31/2018 002651 WOODARD, ARNE 04-2018 001.011.000.511 04-2018 CELL PHONE ALLOWANCI 135.00
Total : 135.00
52 Vouchers for bank code : apbank Bank total : 316,424.34
52 Vouchers in this report
Total vouchers : 316,424.34
vchlist
11/01/2018 1:52:14PM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher
Date Vendor
Invoice
46011 11/1/2018 001606 BANNER BANK
46012 11/1/2018 001606 BANNER BANK
46013 11/1/2018 001606 BANNER BANK
46014 1111/2018 001606 BANNER BANK
8573 Oct 2018
8573 Oct 2018
8573 Oct 2018
8573 Oct 2018
8573 Oct 2018
8573 Oct 2018
8573 Oct 2018
8573 Oct 2018
9713 Oct 2018
9713 Oct 2018
9713 Oct 2018
9713 Oct 2018
6368 Oct 2018
6368 Oct 2018
6368 Oct 2018
6368 Oct 2018
6368 Oct 2018
6368 Oct 2018
6368 Oct 2018
6368 Oct 2018
6368 Oct 2018
6368 Oct 2018
6368 Oct 2018
6368 Oct 2018
6368 Oct 2018
6368 Oct 2018
8599 Oct 2018
8599 Oct 2018
8599 Oct 2018
8599 Oct 2018
FundlDept
001.090.000.518
001.018.016.518
001.040.043.558
001.040.043.558
001.018.016.518
001.090.000.518
107.000.000.594
001.090.000.518
001.033.000.518
001.040.043.524
001.040.043.558
001.040.043.558
001.033.000.518
101.000.000.542
001.033.000.518
001.040.042.558
001.018.016.518
001.040.042.558
001.018.016.518
001.040.042.558
101.042.000.543
001.018.016.518
001.040.041.558
001.040.041.543
107.000.000.594
001.018.016.518
001.076.305.575
001.076.305.575
001.076.305.575
001.076.305.575
Description/Account
Amount
DIGICERT INC
AWC
COSTCO.COM
COSTCO.COM
CRAIGSLIST.ORG
MAIL BOX CENTER
B&H PHOTO
AMAZON.COM
CMS INLAND NW
ICICLE VILLAGE
SILVER REEF HOTEL
INTL CODE COUNCIL
ACE HARDWARE
AMAZON.COM
ACE HARDWARE
STAPLES
AWC
FRED MEYER
CRAIGSLIST.ORG
HOME DEPOT
WALMART
CRAIGSLIST.ORG
ASCE
ASCE
APPLE ONLINE STORE
APPLE ONLINE STORE
HOME DEPOT
HOME DEPOT
HOME DEPOT
HOME DEPOT
Total :
Total :
Total :
824.70
200.00
810.72
9.65
25.00
65.11
145.00
60.38
2,140.56
168.10
350.91
370.88
240.00
1,129.89
11.92
225.00
27.32
47.75
50.00
23.91
25.00
54.33
216.51
25.00
270.00
270.00
324.29
107.71
1,678.74
28.72
4.67
41.94
54.37
Page:
vchlist
11/01/2018 1:52:14P M
Voucher List
Spokane Valley
7r.
Page: -7--
Bank code : apbank
Voucher
Date Vendor
Invoice
46014 11/1/2018 001606 BANNER BANK
46015 11/1/2018 001606 BANNER BANK
5 Vouchers for bank code : apbank
5 Vouchers in this report
(Continued)
8599 Oct 2018
8599 Oct 2018
8599 Oct 2018
8599 Oct 2018
8599 Oct 2018
8557 Oct 2018
8557 Oct 2018
8557 Oct 2018
8557 Oct 2018
8557 Oct 2018
8557 Oct 2018
8557 Oct 2018
8557 Oct 2018
8557 Oct 2018
8557 Oct 2018
Fund/Dept
001.076.305.575
001.076.305.575
001.076.305.575
001.076.305.575
001.076.305.575
001.011.000.511
001.011.000.511
001.011.000.511
001.011.000.511
001.011.000.511
001.011.000,511
001.011.000.511
001.011.000.511
001.011.000.511
001.011.000.511
Description/Account
Amount
WALMART
HOBBY LOBBY
CREDIT: HOME DEPOT
MECHANICAL SALES INC
HOME DEPOT
Total :
AWC
WA POLICY CENTER
SPOKANE RIVER FORUM
GREATER SPOKANE VALLEY CHAP
CREDIT: GSI
AWC
AWC
INLAND NW PARTNERS
PANERA BREAD
AWC
Total :
Bank total : 6,034.49
Total vouchers : 6,034.49
38.45
14.78
-54.37
103.20
222.54
454.30
50.00
175.00
75.00
75.00
-60.00
50.00
150.00
80.00
86.00
-50.00
631.00
vchlist
11/07/2018 9:03:50AM
Voucher List
Spokane Valley
Page: j
Bank code : pk-ref
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
8039 11/7/2018 007025 BOOTS, ELI PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 500.00
Total : 500.00
8040 11/7/2018 007026 CONNOLLY, CINDY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 213 52.00
Total : 52.00
8041 11/7/2018 004341 GRAND CANYON UNIVERSITY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 216 52.00
Total : 52.00
8042 11/7/2018 007023 HOWELL, LISA PARKS REFUND 001.237.10.99 SWIMMING LESSON REFUND 26.25
Total : 26.25
8043 11/7/2018 003693 JOHN BIRCH SOCIETY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 212 52.00
Total : 52.00
8044 11/7/2018 007027 MORRISON, SUSAN PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI 210.00
Total : 210.00
8045 11/7/2018 007028 NKBA PALOUSE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 630.00
Total : 630.00
8046 11/7/2018 004573 VALLEY HARVEST BAPTIST CHURCH PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT RM/SM) 210.00
Total : 210.00
8047 11/7/2018 006867 WASHINGTON TRUST BANK PARKS REFUND 001.237.10.99 REISSUE DEPOSIT REFUND: VALL 75.00
Total : 75.00
8048 11/7/2018 007029 WIKS, MEGAN PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI 200.00
Total : 200.00
8049 11/7/2018 007024 YOCUM, CHERYL PARKS REFUND 001.237.10.99 WINTER BREAK CAMP REFUND 70.00
Total : 70.00
11 Vouchers for bank code : pk-ref Bank total : 2.077.25
11 Vouchers in this report
Total vouchers : 2,077.25
Page: 4�`
vchlist
11/07/2018 11:15 :10AM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher
Date Vendor
Invoice
46016 11/7/2018 000648 ABADAN REPROGRAPHICS
46017 11/7/2018 000197 ACRANET
46018 11/7/2018 000135 APA
46019 11/7/2018 004231 BELSBY ENGINEERING
46020 11/7/2018 004439 BIRCH COMMUNICATIONS INC
46021 11/7/2018 000796 BUDINGER & ASSOCIATES INC
46022 11/7/2018 000429 COFFMAN ENGINEERS
46023 11/7/2018 000326 CONSOLIDATED IRRIGATION #19
46024 11/7/2018 000683 DAVID EVANS & ASSOCIATES
46025 11/7/2018 003624 DEHN, SHELLY
95187
95188
95543
8735
1 01 794-1 81 07
18328
18330
26949450
M18257-1
18093438
MOU 17-171.1
431044
431241
431242
EXPENSES
46026 11/7/2018 002604 DELL FINANCIAL SERVICES LLC 79714084
79716892
Fund/Dept
309.000.227.595
311.000.252.595
311.000.252.595
001.018.016.518
001.143.70.00
303.000.267.595
001.040.041.558
001.076.305.575
303.000.258.595
309.000.268.595
303.303.123.595
314.000.143.595
303.000.281.518
314.000.143.595
001.018.016.518
001.090.000.548
001.090.000.548
Description/Account
Amount
PRINT SERVICE
PRINT SERVICE
PRINT SERVICE
Total :
EMPLOYEE BACKGROUND CHECI<
Total :
MEMBERSHIP 2019: L BARLOW
Total :
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
Total :
PHONE SERVICE AT CENTERPLAC
Total :
0258 -MATERIALS TESTING
Total
0268 -TOPOGRAPHIC SURVEY
Total :
C1P 0123: MOU CONTRACT 17-171.
Total :
0143 -DESIGN SERVICES
0281 -ENGINEERING SERVICES
0143 -DESIGN SERVICES
Total :
EXPENSE REIMBURSEMENT
Total :
64.73
101.62
91.98
258.33
131.00
131.00
431.00
431.00
875.04
1,182.50
2,057.54
460.77
460.77
4,333.02
4,333.02
11,760.00
11,760.00
10,340.00
10, 340.00
75,184.09
17,953.56
74,434.00
167,571.65
30.42
30.42
COMPUTER LEASE 3050 MICRO 231.68
COMPUTER LEASE: 3 YR WORKS1 2,286.44
Page:
vchlist
11107/2018 11:15:10AM
Voucher List
Spokane Valley
Page
Bank code : apbank
Voucher
Date Vendor
Invoice
46026 11/7/2018 002604 002604 DELL FINANCIAL SERVICES LLC (Continued)
46027 11/7/2018 000734 DEPT OF TRANSPORTATION RE 46 JG6457 L014
46028 11/7/2018 000734 DEPT OF TRANSPORTATION
46029 11/7/2018 000278 DRISKELL, CARY
46030 11/7/2018 003274 EXCHANGE PUBLISHING LLC
46031 1117/2018 001447 FREE PRESS PUBLISHING !NC
RE-313-ATB81015123
EXPENSES
507937
508732
508738
510306
510307
510308
510309
511280
511281
511282
511283
511285
511286
49126
49157
49175
49176
49179
49187
49204
49205
49207
46032 11/7/2018 000011 GREATER SPOKANE VALLEY 28810
Fund/Dept
303.000.258.595
311.000.248.595
001.013.015.515
311.000.252.595
311.000.252.595
106.000.000.537
001.013.000.513
001.040.043.558
001.013.000.513
001.040.043.558
001.013.000.513
001.013,000.513
001.013.000.513
001.013.000.513
001.040.043.558
001.040.043.558
311.000.252.595
106.000.000.537
001.013.000.513
001.040.043.558
001.013.000.513
001.040.043.558
001.013.000.513
001.040.043.558
001.040.043.558
001.018.013.513
Description/Account
Amount
Total :
CIP 0258: TRAFFIC SIGNAL/ITS IN�
Tota! :
CIP 0248: PROJECT MGMT
Total :
EXPENSE REIMBURSEMENT
Total :
ADVERTISING
ADVERTISING
ADVERTISING
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
ADVERTISING
ADVERTISING
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
Total :
Total :
2,518.12
2,505.40
2,505.40
151.47
151.47
127.87
127.87
71.10
67.50
25.28
27.75
76.50
11.06
191.18
37.13
42.66
18.96
3950
82.16
86.90
777.68
148.80
52.80
64.00
172.80
25.00
215.90
45.05
94.35
97.75
916.45
ANNUAL MEMBERSHIP DUES 470.00
Page: —�
vchlist
11/07/2018 11:15:10AM
Voucher List
Spokane Valley
71/
Page --a
Bank code : apbank
Voucher
Date Vendor
Invoice
46032 11/7/2018 000011 000011 GREATER SPOKANE VALLEY
46033 11/7/2018 002043 HDR ENGINEERING INC
46034 11/7/2018 000313 INLAND ASPHALT COMPANY INC.
46035 11/7/2018 002810 INLAND NW PARTNERS ASSOC
46036 11/7/2018 005353 INTERMOUNTAIN MATERIALS
46037 11/7/2018 000864 JUB ENGINEERS INC.
46038 11/7/2018 001944 LANCER LTD
46039 11/7/2018 000652 OFFICE DEPOT INC.
46040 11/7/2018 000019 PURFECT LOGOS LLC
46041 11/7/2018 000459 SPOKANE CO TITLE CO
46042 11/7/2018 000001 SPOKANE CO TREASURER
46043 11/7/2018 000093 SPOKESMAN -REVIEW, THE
(Continued)
1200149365
PAYAPP 1
PAYAPP 2
FALL 2018
10113
0120296
0471341
219882774001
223095979001
50524
5-SP18200
110100219
42000542
504474
Fund/Dept
314.000.223.595
311.000.272.595
311.000.254.595
001.040.042.558
311.000.272.595
101.042.000.542
001.040.043.558
001.076.305.575
001.018.014.514
001.040.042.558
001.090.000.519
101.042.000.542
001.016.000.554
001.011.000.511
DescriptionlAccount
Amount
Total :
0223 -PROJECT DEVELOPMENT
Total :
0272 - CONSTRUCTION CONTRAC
0254 - CONSTRUCTION
Total :
FALL 2018 CONFERENCE 10-30-20
Total :
0272 -MATERIALS TESTING
Total
2018 TIP MAINTENANCE & UPDATE
Total :
BUSINESS CARDS
Total :
OFFICE SUPPLIES: CENTERPLACE
OFFICE SUPPLIES: FINANCE
Total :
CUBICLE NAMES
SUBDIVISION GUARANTEE
Total :
Total :
SEPTEMBER 2018 ENGINEERING
ANIMAL CONTROL SERVICES NOV
Total :
ADVERTISING
Total :
470.00
5,593.17
5,593.17
1,097,241.26
70,129.82
1,167,371.08
120.00
120.00
6,946.50
6,946.50
1,558.78
1,558.78
42.98
42.98
96.99
90.75
187.74
65.28
65.28
326.40
326.40
140,138.17
21,17822
161, 316.39
1,317.10
1,317.10
vchlist
11/07/2018 11:15:10AM
Voucher List
Spokane Valley
Page: 4
Bank code: apbank
Voucher
Date Vendor
Invoice
46044 11/7/2018 000854 SPVV LANDSCAPE ARCHITECTS
46045 11/7/2018 001875 STRATA INCORPORATED
46046 11/7/2018 001887 VALMONT
46047 11/7/2018 000158 WELCH COMER & ASSOC. INC
46048 11/7/2018 002651 WOODARD, ARNE
46049 11/7/2018 000962 WSBA
46050 11/7/2018 001885 ZAYO GROUP LLC
92495 10/31/2018 000409 DEPT OF REVENUE
5236010 10/31/2018 000409 DEPT OF REVENUE
5415470 10/31/2018 000001 SPOKANE CO TREASURER
5514519 11/5/2018 000001 SPOKANE CO TREASURER
39 Vouchers for bank code : apbank
1755.10
SP180364-IN
CD289001840
51043001-006
EXPENSES
2019
2019
2018110003578
2018110005522
2018110025710
Q3-2018
Q3-2018
9290201407
OCTOBER 2018
Fund/Dept
303.303.123.595
303.303.166.595
303.303.142.595
309.000.237.595
001.011.000.511
001.013.015.515
001.013.015.515
001.090.000.518
001.090.000.518
001 090.000.518
001.076.301.589
001.076.302.576
001.016.000.521
001.016.000.512
Description/Account
Amount
0123 -LANDSCAPE DESIGN
0166 -MATERIALS TESTING
Total :
Total :
0142 -SIGNAL POLE REPLACEMEN-
Total :
16-058: GIP 0237 ENGINEERING S\
Total :
EXPENSE REIMBURSEMENT
Total :
LICENSE DUES FOR LAMB 40557
LICENSE DUES FOR C. DRISKELL
Total :
INTERNET- DARK FIBER
INTERNET
INTERNET SERVICE
LEASEHOLD EXCISE TAX
Total :
Total :
COMBINED EXCISE TAX RETURN
Total :
LE CONTRACT BILLING OCTOBER
Total :
SPOKANE COUNTY SERVICES
Total :
839.30
839.30
1,284.96
1,284.96
1,301.25
1,301.25
1,339.60
1,339.60
141.94
141.94
518.00
483.00
1,001.00
253.25
621.00
234.25
1,108.50
3,143.40
3,143.40
2,666.91
2,666.91
1.535,279.00
1, 535, 279.00
248,636.14
248,636.14
Bank total : 3,346,428.14
Page;
2/
vchlist Voucher List Page:
11107/2018 2:10:03PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
6467 11/5/2018 000165 DEPT OF RETIREMENT SYSTEMS Ben83239 106.231.15.00 PERS: PAYMENT 110,277.35
Total: 110,277.35
6469 11/5/2018 000699 WA COUNCIL CO/CITY EMPLOYEES Ben83241 501.231.21.00 UNION DUES: PAYMENT 2,757.79
Total: 2,757.79
6471 11/5/2018 006345 IDAHO CHILD SUPPORT RECEIPTING Ben83243 001.231.20.00 IDAHO CHILD SUPPORT RECEIPTING: 163.33
Total: 163.33
6478 11/5/2018 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben83245 001.231.14.00 401A: PAYMENT 33,738.92
Total : 33,738.92
6479 11/512018 000682 EFTPS Ben83247 309.231.12.00 FEDERAL TAXES: PAYMENT 34,560.40
Total : 34,560.40
6480 11/5/2018 000145 VANTAGEPOINT TRANSFER AGENTS, 457 P11 Ben83249 001.231.18.00 457 DEFERRED COMPENSATION: PAYI 7,063.18
Total : 7,063.18
6482 11/5/2018 000162 VANTAGE TRANSFER AGENTS, 401AEXEC P1 Ben83251 001.231.14.00 401 EXEC PLAN: PAYMENT 663.00
Total : 663.00
6483 11/5/2018 000210 CITY OF SPOKANE VALLEY Ben83253 031.231.28.00 HEALTH REIMBURSEMENT ACCOUNT: 1,350.00
Total : 1,350.00
6490 11/5/2018 000682 EFTPS Ben83264 001.231.11.00 FEDERAL TAXES: PAYMENT 1,026.08
Total : 1,026.08
46051 11/512018 000120 AWC Ben83237 402.231.16.00 HEALTH PLANS: PAYMENT 129,083.50
Ben83262 031,231.16.30 HEALTH PLANS (COUNCIL): PAYMENT 10,578.57
Total : 139,662.07
10 Vouchers for bank code : apbank Bank total : 331,262.12
10 Vouchers in this report Total vouchers : 331,262.12
Page: "1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: November 13, 2018 Department Director Approval :
Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Payroll for Pay Period Ending October 31, 2018
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND:
Budget/Financial impacts:
Employees Council Total
Gross: $ 296,475.32 $ 5,475.00 $ 301,950.32
Benefits: $ 175,896.14 $ 11,150.95 $ 187,047.09
Total payroll $ 472,371.46 $ 16,625.95 $ 488,997.41
RECOMMENDED ACTION OR MOTION: Move to Approve above payroll.
[Approved as part of the Consent Agenda, or may be removed and discussed separately.]
STAFF CONTACT: Raba Nimri
DRAFT
Attendance:
Councilmembers
MINUTES
SPOKANE VALLEY COUNCIL MEETING
STUDY SESSION
Spokane Valley City Hall Council Chambers
Spokane Valley, Washington
October 16, 2018
Staff
Rod Higgins, Mayor
Pam Haley, Deputy Mayor
Brandi Peetz, Councilmember
Linda Thompson, Councilmember
Ben Wick, Councilmember
Sam Wood, Councilmember
Arne Woodard, Councilmember
Mark Calhoun, City Manager
John Hohman, Deputy City Manager
Cary Driskell, City Attorney
Erik Lamb, Deputy City Attorney
Bill Helbig, City Engineer
Chelsie Taylor, Finance Director
Mike Stone, Parks & Recreation Director
Morgan Koudelka, Sr. Administrative Analyst
Chaz Bates, Economic Dev. Specialist
Mike Basinger, Economic Development Mgr.
Mark Werner, Police Chief
Christine Bainbridge, City Clerk
Mayor Higgins called the meeting to order at 6:00 p.m.
ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present.
1. Appleway Trail, University to Pines Park Amenities — Mike Stone
Parks and Recreation Director Stone introduced Ms. Julia Culp, landscape architect with Bernardo Wills,
who has been working on the design and preparation of the plans and specifications in anticipation of this
project going out to bid later this year. As noted in his October 16, 2018 Request for Council Action form,
Mr. Stone noted the City received a 2018 Legislative Direct Appropriation Grant of $539,320; he said this
project will provide park amenities for the first mile of the Appleway Trail from University Road to Pines
Road; that the park amenities will include, among other things, a restroom, topsoil, limited turf and dryland
seeding, trees, drinking fountain, benches, and if budget allows, wayfinding and interpretative signage. Mr.
Stone noted that in 2015, the City designed and constructed the paved portion of the first mile with over
$1.6 million in City funds. Mr. Stone said with Council consensus, this project will be put out to bid next
month with construction taking place in 2019, and a hopeful completion by the end of June, 2019.
Ms. Culp went over the project schedule as noted in the PowerPoint, along with slides showing project
location, amenities, proposed restroom, and photos of other possible amenities such as benches and trash
receptacles. Mr. Stone then went over the budget and the four alternatives, adding that alternative 1 of
additional topsoil would be the least likely added; he stated that the intent is to bid all four alternates which
should give us a good chance to pick up several; said the change in prevailing wage for landscape laborers
is having a large impact on this project as the cost of a laborer goes from $11.50 to $37.19 an hour. Mr.
Stone said we will also make sure that we fulfill all the grant requirements as the legislators worked long
and hard to get this funding for us, which he said is critical for our trail.
There was discussion about the change in prevailing wage and whether the legislators might be working on
that issue, with Mr. Stone noting although there has been discussion, he is not aware of anything definitive
concerning a legislative fix. City Manager Calhoun stated that he and others attended an AWC (Association
of Washington Cities) meeting where he asked how cities are supposed to deal with a 320% increase, and
the response he got was perhaps there would be a legislative fix; he said we have added that item on our
legislative agenda when it comes before Council next month. Concerning this project, Mr. Calhoun stated
that we have to fully expend these funds by June 30, 2019, and the only way to do that is to get the project
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out to bid as soon as possible It was noted that the bid base estimate covers the grant requirements.
Councilmember Woodard said he thinks what was presented to the legislators included some trees and some
furnishings and that at least those two items were part of the basis for the funding from the legislators. Mr.
Stone agreed and said that there are trees in the intersection area and site furniture not included in the base
bid, and said he believes there may be some internal funding in 2019 where we can accomplish that; and
said we would obviously not move forward until we are sure we will meet the criteria. Mr. Calhoun noted
that the internal funding that will also come into play would be from Mr. Stone's operating 2019 budget.
Mr. Stone explained that he felt staff should come to Council with at least a figure close to the funding we
have, and then go from there, and putting this out to bid will assure us we will get hydroseeding at the
proper time of the year. Mr. Calhoun mentioned concerning the $539,000 grant; said when we heard about
the increase in the prevailing wage, he and Mr. Stone and Ms. Taylor met and identified that $125,000 in
reserves in the park capital project fund 309, and said that is not currently included in the 2019 budget, but
could be amended in the future. There was Council consensus to move this forward to get it out to bid.
2. Browns Park Master Plan — Mike Stone
Parks and Recreation Director Stone gave some background on Browns Park and approval of that park's
master plan in 2014; that since 2014 seven sand volleyball courts, one championship sand volleyball court,
a basketball court and a splash pad have been added, and plans are underway to add eight additional
volleyball courts in the remaining months of 2018. Mr. Stone said that tonight staff seeks guidance on which
elements of the plan Council would like to pursue in 2019, which to pursue beyond 2019, which should be
pursued as part of the City's 2019 legislative agenda, and which elements Council feels should not be
pursued; he noted that the currently proposed 2019 budget includes a $1.16 million appropriation for park
improvements, although the total estimated cost of all elements is about $2.5 million. As shown on the
PowerPoint slides, Mr. Stone noted the improvements for 2019 and the associated estimated cost, which
include (1) a loop trail and perimeter lighting, (2) large restroom, (3) large picnic shelter, (4) stormwater
drainage swale, and (5) northwest parking lot expansion; and the listed twelve future improvements and
their associated estimated cost.
There was considerable discussion on the various improvements, including whether an expanded parking
lot was critical as it was mentioned that Central Valley School District would not have a problem with park
patrons using their parking lot for overflow parking, and without an expanded parking lot there would be
no need for a stormwater drainage swale; the idea came up of applying for ADA (American with Disability
Act) grants for path and lighting funding; trees were discussed as well as the shade they would provide, but
the maintenance they would also require; the idea of signage concerning overflow parking was also
mentioned, as well as the prevailing wage issue addressed during the previous agenda item.
Councilmember Woodard suggested putting up a Hawk light on 32nd to help pedestrians cross the road; and
he proposed an adjustment to the legislative agenda to include a half million for the park, and that he feels
the legislature would want benches, and trail lighting, but doubts they would encourage increasing the
parking lot. City Manager Calhoun noted that we won't know what to include in the upcoming legislative
agenda until this issue gets resolved and the sooner we decide which amenities, the sooner we can get this
out to bid and get a better bid in 2019.
In summary, Mr. Stone said it is his understanding that Council desires to move forward for 2019 as shown,
but don't include the northwest parking, or internal trees or swale associated with the northwest parking
lot, and to seek ADA grants for lighting and the path, and as well to consider an agreement with U -High
for overflow parking, and to get appropriate signage. Concerning the idea of including a half million request
in the legislative agenda, Mr. Stone said he will put together some options for that and based on further
discussion of the amount to include in that agenda, Mr. Calhoun said he will bring forward options from
half a million to one million to show Council real figures of what that could buy, and Council agreed.
3. Community Development Block Grant Projects — Chaz Bates
Economic Development Specialist Bates explained the process for applying for Community Development
Block Grants (CDBG) as noted on his October 16, 2018 Request for Council Action form; and described
the three potential sidewalk projects of Conklin Road, Farr Road, and Ella Road, and asked which projects
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Council preferred to move through the CDBG application process, adding that there will be a public hearing
on these projects at next week's Council meeting. After brief Council discussion, it was determined to bring
all three projects to the public hearing and the prioritization can be addressed at that time.
4. Police Precinct Lease Renewal — Morgan Koudelka
Senior Administrative Analyst Koudelka gave a brief history of the Police Precinct building, which we
acquired from the County in 2006, as noted in his October 16, 2018 Request for Council Action form. Mr.
Koudelka explained that he believes Council is interested in agreements where we get services from an
outside provider, like the courts or law enforcement, but in this instance, we are not receiving a service but
we provide a service to the County since we own the building, and we lease a portion to the County for
their use, which includes the District Court; and that since we go over these costs as part of the annual
budget process, he asked if Council would like him to come back for a review of this automatic annual
agreement renewal, or just discuss it through the budget process. Council agreed unless the lease agreement
were to change substantially, they don't need to see this contract when it automatically renews, or is about
to renew.
5. Spokane Valley Resolution 17-008, Non-discrimination — Councilmember Thompson
Councilmember Thompson explained that this is a reaffirmation of Resolution 17-008; that Council has
heard several comments from citizens on this topic; she explained that we have done great things such as
appointing a citizen to the Human Rights Task Force; said she wanted to stress that it is important that the
public knows that each Councilmember loves this City and they work hard for it; and after she read the
resolution in its entirety, stated that tonight this resolution is reaffirmed by Mayor Higgins, Deputy Mayor
Haley, and Councilmembers Peetz, Thompson, Wick, Wood, and Woodard; and she asked Council to
pledge the reaffirmation of this Resolution. Mayor Higgins asked Councilmembers to reaffirm the
resolution by raising their hand, and each Councilmember did so.
6. Advance Agenda — Mayor Higgins
Councilmember Woodard said he would like to include the topic of studded snow tires on an upcoming
agenda as it is his understanding that the Washington State Department of Transportation will not fund any
projects in cities that do not ban studded tires within three years; said we need to look at the law, and also
see some of the advancements in the tires. He also mentioned that some work is needed in Mirabeau Park,
maybe some forest management that might help in making it so we do not have a wildfire totally devastate
that park. Mayor Higgins asked for consensus on adding these two items to the advance agenda, and all
Councilmembers except Councilmember Wick raised their hand to have the items included.
7. Council Comments — Mayor Higgins
There were no additional Council comments.
8. City Manager Comments — Mark Calhoun
Mr. Calhoun again mentioned our marketing agreement with KREM and the six commercials they are
working on, which will be shown through December 31 across the three local major networks, and he
showed the video of the fourth commercial.
It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting
adjourned at 7:34 p.m.
ATTEST: L.R. Higgins, Mayor
Christine Bainbridge, City Clerk
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MINUTES
City of Spokane Valley
City Council Regular Meeting
Formal Meeting Format
Tuesday, October 23, 2018
Mayor Higgins called the meeting to order at 6:00 p.m.
Attendance:
Rod Higgins, Mayor
Pam Haley, Deputy Mayor
Brandi Peetz, Councilmember
Linda Thompson, Councilmember
Ben Wick, Councilmember
Sam Wood, Councilmember
Arne Woodard, Councilmember
Staff.
Mark Calhoun, City Manager
John Hohman, Deputy City Manager
Cary Driskell, City attorney
Chelsie Taylor, Finance Director
Mike Stone, Parks & Rec Director
Chaz Bates, Economic Development Specialist
Christine Bainbridge, City Clerk
INVOCATION: In the absence of a pastor, a moment of silence was observed.
PLEDGE OF ALLEGIANCE Council, staff, and the audience stood for the Pledge of Allegiance.
ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present.
APPROVAL OF AGENDA It was moved by Deputy Mayor Haley, seconded and unanimously agreed to
approve the Agenda.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a
COMMITTEE, BOARD, LIAISON SUMMARY REPORTS
Councilmember Thompson: mentioned that she attended her son-in-law's retirement from the Army
National Guard, and said she was amazed how much veterans gave given back to the community and the
nation; said she attended an opioid task force meeting where they are looking at public policy issues to get
the region to work together on legislative issues with the medical and social service providers.
Councilmember Wick: said he attended the Health Board meeting and said they are looking for a new
executive director, and he is also on that transition committee to evaluate the process; went to the Visit
Spokane meeting, but not too much to report; said he received a call from the Governor's Office and he has
been appointed to the Freight Mobility Strategic Investment Board to serve the State representing all cities
on freight matters, which he said is good timing as the November meeting will be held in the second week
in November at CenterPlace.
Councilmember Wood: said he attended the four-hour Lodging Tax Advisory Committee (LTAC) meeting
last Thursday where the committee heard presentations from eleven entities seeking funding, and mentioned
that the Committee also moved as a recommendation to Council, to set aside an additional $275,000 to go
into the 1.3% fund; went to the STA (Spokane Transit Authority) board meeting where they reported double
digit sales tax revenue increases, and held discussion about transitioning from diesel to electric buses.
Councilmember Peetz: no report.
Councilmember Woodard: said he attended the Chamber's Business Connections meeting that included a
presentation from a WSU Medical School doctor concerning advances in precision medicine and robotics;
said he met with Spokane County Commissioner Kerns to talk about things pertinent to our City; attended
the Myrna Park dedication; went to the Housing and Community Development Advisory Committee
(HCDAC) meeting; attended the Association of Washington Cities (AWC) training along with City
Manager Calhoun and some of our Councilmembers, and said they talked about some issues for the next
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legislative session; attended the Spokane Regional Transportation Council (SRTC) meeting where they are
working on funds not used from the Department of Transportation, to have them granted to us, and that
apparently there is $230,000 but that transfer has not yet been confirmed, and Mr. Calhoun said he too has
not heard a confirmation.
Deputy Mayor Haley: reported that she too attended the STA board meeting; the Myrna Park dedication;
and that she became a PACE (Partners Advancing Character Education) Partner with a McDonald
Elementary 5d' -grade class.
MAYOR'S REPORT
Mayor Higgins reported that he attended the AWC business manufacturing tour at our industrial park; went
to the Myrna Park dedication and again extended thanks to Mr. Gothmann and his family; and said he
attended a Whitworth leadership forum with General Powell where he heard a forum discussion on the
growing problem of dementia.
PUBLIC COMMENTS: After Mayor Higgins explained the process, he invited public comments.
Rev. Gen Heywood, Spokane Valley: said she wanted to take this opportunity to recognize the work from
the last study session concerning the non-discrimination resolution, and thanked Councilmembers for
affirming or re -affirming their commitment to that resolution, and she encouraged Council to put those
words into actions to help us be a city where people will flourish.
Mr. Matt Hilbrich, Spokane Valley: spoke of his petition to make 22nd a Ridgemont resident only street;
said he would like to meet with Council for thirty to sixty minutes to discuss this idea of closing that street
to all traffic except Ridgemont residents; that with the 500 homes being built above them, there is 1,000 to
1,500 cars coming down their street daily, which is over 100 cars an hour; said he feels he is being bullied
by the city and forced to change and spend some money for change; said he was told the streets can handle
that, but he said there are no sidewalks and no stop signs, and the downhill grade would not be legal today;
said there is of course no police report on dogs or deer hit by cars, but it happens; and said that 30% of the
traffic is speeding and he wants the problem fixed; also mentioned no one has proactively contacted him
by phone or email.
Ms. Nancy Sebastiano, Spokane Valley: she also spoke about the issue of traffic in the Ridgemont
neighborhood; said she has contacted the city several times regarding her traffic and safety concerns; said
her home is the last house in upper Ridgemont before it turns into Crystal Ridge and she has witnessed
several times, Central Valley track team running up the hill and cars speeding by, and one of the kids almost
got hit; said she contacted Officer Welton who did some traffic studies and had radar in three different
locations September 24, and that over 75% of the traffic going through was over 25 miles per hour; said
her driveway was built in 1976 per the building depaituient's regulations, but that didn't account for a new
development or new road being put in; said her driveway is now a safety hazard and is a blind driveway;
said she contacted city employee Ray Wright who came out and bullied her and told her she needed to
remove the fence that has been in place for over 20 years, as it is in direction violation of right-of-way rules;
and she mentioned the idea of putting in speed bumps.
1. PUBLIC HEARING: 2018 Budget Amendment — Chelsie Taylor
Mayor Higgins opened the public hearing at 6:25 p.m. Finance Director Taylor went through the materials
explaining the purpose of the 2018 budget amendment; said there have been no changes since the last
meeting where there was some discussion about the sculpture placement, but that due to the timeline with
budget development, and that we are still paying for some design costs, said she will go forward as is unless
Council has further issues; said anything not already scheduled to be paid will remain in that fund. Mayor
Higgins invited public comment. No comments were offered and Mayor Higgins closed the public hearing
at 6:33 p.m.
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2. First Reading Ordinance 18-023 Amending 2018 Budget — Chelsie Taylor
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded
to advance Ordinance #18-023 amending the 2018 budget to a second reading. Finance Director Taylor
explained that this is the companion ordinance to the public hearing just held. Vote by Acclamation: In
Favor: unanimous. Opposed: none. Motion carried.
3. PUBLIC HEARING: Community Development Block Grant (CDBG) — Chaz Bates
Mayor Higgins opened the public hearing at 6:35 p.m. Economic Development Specialist Bates went over
the proposed projects as noted on his request for Council Action Form. Mayor Higgins invited public
comment; no comments were offered and Mayor Higgins closed the hearing at 6:42 p.m.
4. Motion Consideration: CDBG Grant Projects —Chaz Bates
It was moved by Deputy Mayor Haley and seconded to authorize staff to prepare and submit CDBG
applications for the proposed sidewalk projects of Ella Road, Conklin Road and Farr Road in that order
of priority. Councilmember Wick asked why we would apply for all three and Mr. Bates explained that last
year we applied for two projects and were funded for both, and there are times when funding is left on the
table, adding that last year we received $500,000. Vote by acclamation: In Favor: unanimous. Opposed:
none. Motion carried.
5. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion: I move to approve the Consent Agenda.
a. Approval of claim vouchers on Oct 23, 2018 Request for Council Action Form Total: $2,695,503.47
b. Approval of Payroll for Pay Period Ending October 15, 2018: $335,419.15
c. Approval of October 2, 2018 Council Meeting Minutes, Study Session Format
d. Approval of October 9, 2018 Council Meeting Minutes, Regular Formal Format
It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the Consent Agenda.
NEW BUSINESS:
6. Second Reading Ordinance 18-022, Property Tax — Chelsie Taylor
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded
to approve Ordinance #18-022 levying regular property taxes for 2019. After Finance Director Taylor
briefly explained about the property tax ordinance and that it does not include the 1% increase allowed by
state law, Mayor Higgins invited public comment. No comments were offered. Vote by acclamation: In
Favor: unanimous. Opposed: none. Motion carried.
7. First Reading Ordinance 18-024 Adopting 2019 Budget — Chelsie Taylor
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded
to advance Ordinance #18-024 adopting the 2019 Budget, to a second reading. Finance Director Taylor
explained there have been no changes since the October 9 public hearing, and that the second reading of
the ordinance is scheduled for November 13.
Concerning revenue projections and expenditures, Councilmember Wick asked if Director Taylor is fairly
conservative in revenue projections; and she replied she tries to err on the conservative side and tries to be
conservatively realistic based upon worksheets showing ten years of history as well as some averages
calculated off those as well as inflationary figures, which she added have been proven to be very accurate
over the years. Councilmember Wick asked how accurate have the revenue projections been over what was
actually received. Director Taylor said she would have to research that. Councilmember Wick said he is
looking at the amount and we have more revenue than expenditures; almost $2.5 million, and said he is
trying to figure out how certain we think that those revenues will come in that strong versus the
expenditures. Director Taylor replied that we are currently in a fairly strong economy, but you never know
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when the next decline in the economy will occur, and while we don't foresee that occurring in the near
future, one never knows as those things can occur quickly, and again said she believes the figures are
realistic but conservative to account for something that could occur, and said that has been our practice over
the years.
Mayor Higgins invited public comment. Ms. Peggy Doering, Spokane Valley: said she is interested in the
parks; that upon a quick look at the document, said she thinks that it was funded for Browns Park but that
she doesn't know where we are on CenterPlace and expanding the master plan, and didn't see that included;
and said she was wondering where she might get more information; said that she would like to see more
money invested parks, especially if what was said tonight is true with 500 new homes above them on a
hillside; said we need to look at revisiting the Parks and Recreation Master Plan. There were no further
public comments.
Councilmember Wick said he would like to look at that extra $2.5 million and maybe take $2 million to
transfer to projects, said he doesn't know if Council wants to determine which projects at the moment, but
maybe a future discussion on that; that if we allow that $2.5 million just to roll over, we'll get it eventually,
but it just might be two or three years from now before we roll it over into the capital projects fund. City
Manager Calhoun explained that in terms of timing, the practice is we look at the year that closed; for
example the fund balance at the end of 2017, we know that the total revenues exceeding total expenditures
by about $7 million, and said that money will actually get transferred over in April or May, assuming the
economy remains healthy, which he said will be a conversation we will have with Council next spring; so
again for example for the year 2019, you would wait until April or May of 2021; said the idea is intentionally
conservative as you never know when the economy will decline; said although an extreme example, in 2008
when Lehman Brothers filed bankruptcy, the economy across the country went to "hell in a handbasket"
over a couple of weeks, all of which is why we intentionally wait that period of time.
Deputy Mayor Haley said it is her understanding that this money that is over in the 2019 budget, is money
we haven't actually received yet, and Ms. Taylor confirmed she is correct, as they are based on estimated
revenues coming in 2019. Deputy Mayor Haley said she is extremely fiscally conservative when it comes
to other people's tax money and she would hate to mis-guess on that and therefore, she prefers to keep it as
it is. Vote by Acclamation: In Favor: unanimous. Opposed: none. Motion carried.
8. Motion Consideration: Outside Agency Allocation of Funds — Chelsie Taylor
It was moved by Deputy Mayor Haley and seconded to award 2019 Outside Agency funding as follows:
1. Big Brothers Big Sisters - $5,500
2. Elevations; a Children's Therapy Resource Foundation - $4,286
3. Feed Spokane - $4,535
4. GSI — StartUp Spokane - $3,336
5. JAKT - $16,278
6. Spokane Valley Arts Council - $24,105
7. Spokane Valley Heritage Museum - $8,300
8. Spokane Valley Partners - $35, 000
9. Spokane Valley Summer Theater - $4,149
10. Valleyfest - $45,576 and
11. Widows Might- $17,435.
Finance Director Taylor went through the history of our City awarding outside agency funds; and said that
we pay those on a reimbursement basis after the City gets the proof of payment; and she also noted that
$43,000 of those funds go to GSI (Greater Spokane, Inc.) and $18,000 to the Chamber of Commerce,
leaving $182,000. Ms. Taylor further explained that these organizations were invited and made
presentations to Council. Ms. Taylor also noted that some of the Council recommendations came in low
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and that Councilmember Wick sought to allocate funds for agencies that did not apply, and due to the
potential for illegal gifting of public funds, those were not considered. Councilmember Wick asked if there
is a law that regulates this process and Mr. Calhoun said by practice, we have a list of rules for the process,
which Council is familiar with, one such rule is that we can't award any more than what an entity asks for,
and we can't award to agencies that have not applied. City Attorney Driskell added that there are
constitutional limitations for this kind of funding, and that economic development and funding for the poor
and infirm are within those limitations. Councilmember Wick said we have included contracts for GSI and
the Chamber for this process and have done so without them submitting an application, and said he is not
sure why the other three entities he identified, did not apply.
Councilmember Thompson said she appreciates the sentiment of funding Greater Spokane Substance Abuse
Council, and for those who do not know, she is the executive director; she explained that when she decided
to run for Council, she told her Board of Directors that her intent was if elected, GSSAC would not be able
to apply for or accept funding, as it would be a clear conflict of interest and would necessitate her recusing
herself from these discussions; that her Board agreed for her to run and said her organization has found
other support; said they cannot accept any money, and she does not want to jeopardize that transparency.
Councilmember Woodard said he spoke with some of the organizations which usually apply but this time
did not, and they told him they would likely apply again in the future, but they didn't want to be dependent
upon city tax dollars. Mayor Higgins invited public comment.
Mr. Bob West, Spokane Valley: he asked is there is a fault in the process as to why those other organizations
were not included; and if there are funds remaining, maybe other organizations could use those funds. Mr.
Calhoun replied that organizations must submit an application to be considered, and that the funding level
is at Council's prerogative.
It was moved by Councilmember Woodard and seconded, to amend the motion as follows:
1. Big Brothers Big Sisters no change ($5,500);
2. Elevations; a Children's Therapy Resource Foundation no change ($4,286);
3. Feed Spokane no change ($4, 535);
4. GSI StartUp Spokane no change ($3, 336);
5. JAKT - $20,389 instead of $16,278;
6. Spokane Valley Arts Council no change ($24,105);
7. Spokane Valley Heritage Museum no change ($8,300);
8. Spokane Valley Partners no change ($35, 000);
9. Spokane Valley Summer Theater - $5, 000 instead of $4,149
10. Valleyfest - $49,687 instead of $45,576, and
11. Widows Might - $21, 546 instead of $17,435.
Councilmember Woodard said his rationale for his changes were that for those organizations that received
seven votes, those didn't change; and after rounding up #9 to $5,000, there remained about $12,334, which
was split evenly among those other three agencies. Councilmember Wick said he is still trying to hold onto
the thought that he looks out to see what we try to accomplish and what the need is out in the community,
said he repeatedly hears the opioid epidemic, the drugs that are happening to our community, and he looks
at how are we going to impact that with these allocations; or the vulnerable seniors and hearing about how
few meals they get and that Meals on Wheels provides their only meal for the day; and said he is still trying
to hold onto the thought if there's a way that we could put some of these dollars to more of an impact for
our community.
Councilmember Haley said that Councilmember Wick is assuming that Meals on Wheels wants the money,
and also assuming that Greater Spokane Substance Abuse Council could even ask for the money; she said
she does not know what "Culture Awareness & Inclusion Event" is but she said she thought we were very
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clear about how to allocate the money; we can't give more than they asked for, and to only give to these
eleven people, and said it seems like it is late in the game to try to find out if any of these other organizations
even want money; that if we want to look at changing the way we do it in the future, then we could have a
discussion, but to tell these people if they fill out and send in their applications that they will be considered,
but then to tell these same people that we actually lied about that as what we really meant was, we are going
to fund some people we think also do valuable things for the community, but they don't have to follow the
same rules you do; and said she doesn't think that is fair.
Councilmember Thompson said she likes the process and the formula; that she believes the application
process should be and is very clear, and said she also supports the amendment by Councilmember Woodard,
and said she feels the rules are very clear; and not to change this process, but in the future, perhaps Council
could look at what more they can do in the community which could be part of the overall budget discussion.
Councilmember Wood said the LTAC uses the same formula; you have to apply and you can't allocate
more than asked for; that the process is consistent and he likes it. Mayor Higgins invited public comment.
Ms. Nina Fluegal, Spokane Valley: regarding the Heritable Museum request, she said they requested $8,300
but the allocation is $8,329, and she asked if she misunderstood something. City Manager Calhoun
responded that the $8,329 is the average, but the award carried over to the last column on the spreadsheet,
is $8,300.
Vote by Acclamation to amend the motion: In Favor: Mayor Higgins, Deputy Mayor Haley, and
Councilmembers Thompson, Woodard, Peetz, and Wood. Opposed: Councilmember Wick. Motion carried.
Vote on the motion as amended: In Favor: unanimous. Opposed: none. Motion carried.
PUBLIC COMMENTS: Mayor Higgins invited public comment.
Ms. Vicki Walsh, Spokane Valley: said she appreciates the Council's work and they are doing a good job
of taking care of the money; said she goes to work at 5 a.m. and her work schedule makes it difficult to
come to meetings; she suggested Council might consider occasionally holding a Saturday morning meeting
and allowing public comment; said there are not many people here tonight, and said she admits she doesn't
understand how things go, but maybe to have those Saturday meetings once a month, or even every other
month, so people might have a better opportunity to attend.
ADMINISTRATIVE REPORTS:
9. Advance Agenda — Mayor Higgins
Councilmember Peetz said there is a question of how to get more people involved, and maybe a get-together
would work; or have a few Councilmembers get together monthly or every other month, or not necessarily
a formal meeting, but lunch or coffee with a Councilmember. City Manager Calhoun said with less than a
quorum, Councilmembers can get together with citizens as they can; but said this would be a difficult
meeting to take "on the road" and meetings with a quorum would also require staff's involvement; adding
that citizens can watch the meeting live or at their convenience via the video. Mayor Higgins added that as
a practical matter, even three Councilmembers can invite people to gather someplace but we just can't have
a quorum. Councilmember Thompson asked about the traffic situation in the Ridgemont area and what can
we do to address neighboring communities. Mr. Calhoun said staff will carry forward a report; that the
Police Department recently had SCOPE out there and they have shared some of that data with the city
engineer; and he said we are sensitive to the community's concerns and will bring something forward to
provide a broader perspective.
INFORMATION ONLY
The (10) Salary Commission update and the (11) Department Reports were for information only, although
at the Mayor's request, the City Clerk gave a brief update of the status of applications received for
appointment consideration to the Salary Commission.
Minutes Regular Council Meeting: 10-23-2018 Page 6 of 7
Approved by Council:
DRAFT
CITY MANAGER COMMENTS
City Manager Calhoun said our 2018 budget included $200,000 for a perimeter path and lighting for Browns
Park and when the bids came in they were significantly greater than the engineer's estimate; and during our
June budget workshop Council agreed to convert that money into additional volleyball courts; he said that
yesterday our Public Works Superintendent Shane Arlt and his crew started work and have the holes dug
or roughed in, and that he anticipates the project will be completed within the next few weeks. Mr. Calhoun
also noted that October 30 is a fifth Tuesday of the month, and when practical and possible, Council will
not hold a meeting on the fifth Tuesday, so therefore, there will be no Council meeting next week.
It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting
adjourned at 7:35 p.m.
ATTEST: L.R. Higgins, Mayor
Christine Bainbridge, City Clerk
Minutes Regular Council Meeting: 10-23-2018 Page 7 of 7
Approved by Council:
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: November 13, 2018 Department Director Approval: El
Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Hearing Examiner Interlocal Agreement
GOVERNING LEGISLATION: Chapter 39.34 RCW; chapter 18.20 SVMC.
PREVIOUS COUNCIL ACTION TAKEN: Original interlocal agreement executed with Spokane
County for hearing examiner services in March, 2003; revised interlocal agreement for hearing examiner
services with Spokane County in March, 2006; Addendum to hearing examiner interlocal in May, 2006;
Addendum to hearing examiner interlocal agreement in April, 2013. Notice of termination of interlocal
agreement to Spokane County June 20, 2018. November 6, 2018, administrative report on proposed
interlocal agreement with City of Spokane.
BACKGROUND: The City utilized the Spokane County Hearing Examiner for its hearing examiner
needs through an interlocal agreement from 2003 through the present. The City gave notice to the County
of termination of the agreement effective December 31, 2018.
In considering its options for provision of these services, staff was mindful of several factors, including
quality of service, cost, and potential conflicts of interest. There are limited options available due to the
qualification requirements for a hearing examiner. A good hearing examiner must be an attorney
experienced in land use, and be somewhat free of conflicts of interest with local developers. As a result,
some local jurisdictions contract with attorneys from out of the area for hearing examiner services.
Spokane County and the City of Spokane are large enough jurisdictions to justify having in-house hearing
examiners. Staff is concerned about hiring a local private attorney with appropriate experience because
they are very likely to have unavoidable conflicts of interest.
The Hearing Examiner for Spokane is Brian McGinn, a position he has held for over five years. He has
served as a pro tem Hearing Examiner for Spokane Valley three times in 2018 for various reasons. Staff
found his hearings to be well run. As such, staff discussed a possible interlocal agreement with Spokane
for use of Mr. McGinn's services.
Spokane's charge for Mr. McGinn's services is $125 per hour, and his assistant's hourly rate is $30. This
is very close to the prior charges by Spokane County for use of their Hearing Examiner, which averaged
approximately $140 per hour over the past several years, which includes the Assistant's time. If Council
approves this proposed interlocal agreement, staff anticipates a similar annual budget amount going
forward.
OPTIONS: (1) Approve on consent agenda; or (2) take other action as appropriate.
RECOMMENDED ACTION OR MOTION: Move to approve the Interlocal Agreement as presented.
[Approved as part of the consent agenda or may be removed and discussed separately].
BUDGET/FINANCIAL IMPACTS: Anticipated to be similar to past years.
STAFF CONTACT: Cary Driskell, City Attorney.
ATTACHMENTS: Proposed interlocal agreement with City of Spokane for Hearing Examiner services.
Return to:
Office of the City Clerk
808 West Spokane Falls Blvd.
Spokane, Washington 99201
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City Clerk's No.
INTERLOCAL COOPERATION AGREEMENT
BETWEEN
CITY OF SPOKANE AND
THE CITY OF SPOKANE VALLEY
FOR HEARING EXAMINER SERVICES
This Agreement is between the CITY OF SPOKANE VALLEY, a Washington State
municipal corporation, (Spokane Valley), and the CITY OF SPOKANE, a Washington
State municipal corporation, (City), jointly referred to hereinafter as the "Parties".
WHEREAS, pursuant to RCW 39.34.080, governmental entities may contract with
each other to perform any governmental service which each may legally perform; and
WHEREAS, Spokane Valley recently cancelled its interlocal agreement with
Spokane County for provision of hearing examiner services, effective December 31,
2018. As of January 1, 2019, Spokane Valley will not have a hearing examiner to conduct
hearings on various administrative appeals or quasi-judicial hearings on land use matters
within its jurisdictional boundaries; and
WHEREAS, the City has adopted an ordinance that authorizes its Hearing
Examiner to act as a hearing examiner pro -tem for other governmental entities to perform
the duties of the hearing examiner when such hearing examiner is absent, has a conflict
of interest or other reason; and
WHEREAS, the Hearing Examiner is a City employee, serves the City of Spokane
in that capacity and is a duly admitted member of the Washington State Bar Association
and is knowledgeable on land use and other local government matters.
Now, therefore, the Parties agree as follows:
1. PURPOSE. This Agreement is to provide a mechanism whereby the City's
Hearing Examiner can act as the hearing examiner pro -tem to Spokane Valley to conduct
administrative and quasi-judicial hearings. See Scope of Work attached as Exhibit A.
2. COMPENSATION. Spokane Valley agrees to pay the City for hearing examiner
services at the rate of $125.00 per hour, plus reimbursement for travel, in accordance
with the City's current mileage rate. The Hearing Examiner shall keep a log of the number
of hours worked and nature of work performed for each hearing item. The Parties
understand and acknowledge that the Hearing' Examiner shall not be considered an
employee of Spokane Valley when performing services pursuant to this Agreement.
3. PAYMENT. Spokane Valley shall submit payment within 30 days of receipt of
invoice for services rendered, payable to the City of Spokane, Office of the Hearing
Examiner, Sixth Floor, City Hall, 808 West Spokane Falls Boulevard, Spokane,
Washington 99201.
4. AUTHORIZATION FOR SERVICES. The Spokane Valley City Manager shall be
responsible for the administration of this Agreement and the requesting of services from
the Hearing Examiner.
5. AGREEMENT NOT EXCLUSIVE. The City of Spokane's Hearing Examiner is
hereby appointed as a hearing examiner pro -tem for Spokane Valley. This Agreement is
not exclusive and Spokane Valley may designate other hearing examiners pro -tem to
hear similar matters as authorized by local ordinance or resolution.
6. DURATION. This Agreement is effective upon signature by both Parties and filing
as required by law, and shall continue in operation until terminated byaone of the Parties.
Either Party may terminate this Agreement upon at least 60 days written notice to the
other Party. The Parties acknowledge that the availability of the Hearing Examiner is
contingent upon the amount of work and the number of hearings that must be held by the
Hearing Examiner. Spokane Valley understands and acknowledges that the City cannot
guarantee that its Hearing Examiner will be available at all times that may be requested.
7.. DECISIONS. The hearing examiner pro -tem shall comply with the requirements
of federal, state and local law, relating to the matter being considered by the examiner,
including the ordinances and resolutions of Spokane Valley. If there is no applicable time
period under statute or local ordinance or resolution for issuance of the Hearing
Examiner's decision, the Hearing Examiner shall exercise his best efforts to render a
written decision with findings and conclusions within 30 calendar days of concluding the
hearing. If the Hearing Examiner's written decision is appealed, the Hearing Examiner
shall review and certify the record from the hearing to the appropriate body after
preparation of the record by Spokane Valley.
8. ADMINISTRATIVE SUPPORT. Spokane Valley shall supply all necessary
administrative support services for the Hearing Examiner, such as hearing room,
recording equipment, clerk, secretarial support, notifications and copies of applicable
regulations, policies, and reports. If the Hearing Examiner uses his own secretary, for
secretarial support, secretarial support time will be billed to Spokane Valley at a rate of
$30 per hour.
9. AGREEMENT ADMINISTRATION. No new or separate legal entity or
administrative entity is formed by this Agreement. No property will be acquired, held or
disposed of pursuant to this Agreement.
2
10. LEGAL RELATIONS AND INDEMNIFICATION. Spokane Valley shall indemnify,
defend and hold harmless the City, its officers, employees including the Hearing
Examiner, and agents 'from any action, claim or proceedings instituted by any third party,
arising out of the performance, purported performance or failure of performance of
professional services rendered in good faith by the City's Hearing Examiner pursuant to
this Agreement. Other than as provided above, the City shall indemnify, defend and hold
harmless Spokane Valley, its officers, employees and agents from any action, claim or
proceedings arising from the negligence of the City, its officers, employees including the
Hearing Examiner, and agents, except to the extent of the concurrent negligence of
Spokane Valley.
11. TERMINATION. If the Agreement is terminated, Spokane Valley shall reimburse
the City for any services performed pursuant to this Agreement that have not at the time
of termination been paid for and which the Parties have previously agreed is compensable
work.
12. VENUE. This Agreement has and shall be construed as having been made and
delivered in the State of Washington and the laws of the State of Washington shall be
applicable to its construction and enforcement. Any action at law, suit in equity or judicial
proceedings for the enforcement of this Agreement or any provision hereto shall be
instituted only in the courts of competent jurisdiction within Spokane County, Washington.
13. ALL WRITING AS CONTAINED HEREIN. This Agreement contains all of the
terms and conditions agreed upon by the parties. No other understandings, oral or
otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to
bind the Parties.
14. RECORDING. This Agreement shall be recorded with the Spokane County
Auditor after its approval by both Parties.
15. CHAPTER 39.34 RCW REQUIRED CLAUSES.
A. Purpose. See Section 1 above.
B. Duration. See Section 6 above.
C. Organization of Separate Entity and Its Powers. See Section 9 above.
D. Responsibilities of the Parties. See provisions above.
E. Agreement to be filed. See Section 14 above.
F. Financing. See Section 2 above.
G. Termination. See Section 11 above.
3
H. Property upon Termination. No property acquisitions expected.
IN WITNESS WHEREOF, the parties hereby execute the above Agreement:
Dated this day of
CITY OF SPOKANE VALLEY,
WASHINGTON
Mark Calhoun, City Manager
Attest: Approved as to form:
Christine Bainbridge, City Clerk Office of the City Attorney
Dated this day of
CITY OF SPOKANE, WASHINGTON
By
Title
Attest: Ap.roved as to form:
City Clerk Assistant City Attorney
Attachments to this Agreement:
Exhibit A — Scope of Work
4
18-135
Scope of Work
The Hearing Examiner will conduct all aspects of various types of public hearings for the City on
an ad hoc basis as needed. The majority of hearings are for decisions on land use applications,
including, but not limited to preliminary plats, conditional use permits, variances, appeals on State
Environmental Policy Act (SEPA) determinations, planned unit developments, and other similar
land use applications. The Hearing Examiner will also conduct any appeals of administrative Code
Enforcement violation and dangerous dog determinations. Lastly, the City may request that the
Hearing Examiner conduct other types of hearings relating to television franchises or other quasi-
judicial matters.
The City anticipatesthe following scope of work for the Hearing Examiner:
Hearing Examiner Services shall include all time spent by the Hearing Examiner in making
site visits, preparing for and conducting public hearings or appeals, reviewing the record and
applicable evidence, drafting written decisions and rulings, organizing and mailing decisions
or recommendations to appropriate parties, drafting necessary correspondence, and
conducting other duties pursuant to chapter 18.20 SVMC as adopted or amended.
Hearing Examiner Services shall also include the time spent by the Hearing Examiner in
meeting with City staff to discuss improvements to the City's Hearing Examiner system, if
specifically requested by the City Manager or his/her designee, and reporting to and meeting
with the City Council and/or Planning Commission as requested by City staff.
The Hearing Examiner shall charge and retain the costs of preparing and certifying records
and transcripts for appeals of City Hearing Examiner decisions from the appellant as provided
by statute or SVMC.
The Hearing Examiner may consult with City staff on any issue related to the performance of
Hearing Examiner Services under the terms of the Agreement.
Hearings shall be held in a location or locations and at such times as designated by the City.
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: November 13, 2018 Department Director Approval:
Check all that apply: ® consent ❑ old business
❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Federal lobbyist agreement.
GOVERNING LEGISLATION: SVMC 3.46.010, SVMC 3.46.030.
PREVIOUS COUNCIL ACTION TAKEN: June 12, 2018 Budget Workshop request from Council that
staff initiate the process for identifying and contracting with a government affairs firm that specializes in
lobbying at the federal level, and specifically has expertise in federal transportation funding; administrative
report July 24, 2018. November 6, 2018 administrative report.
BACKGROUND: The Council requested that staff initiate an RFQ process to identify qualified firms to
provide governmental affairs (lobbying) assistance to the City for federal issues, including for additional
funding for large infrastructure projects including Bridging the Valley and the Barker Road Corridor
Proj ect.
After releasing the RFQ, the City received 18 responses from various firms. From those, the review team
identified five for phone interviews, from which the review team identified two firms to interview in person.
The two finalists were Cardinal Infrastructure, LLC, and Van Scoyoc Associates, Inc. Both firms were
excellent in their in-person interviews at City Hall, making the selection more difficult. One of the selection
team members had prior experience with Cardinal Infrastructure through their appointment to the Spokane
Transit Agency, and reported that Cardinal Infrastructure was instrumental in recently helping STA get
substantial funding for a large project. Based on the qualifications, interview process, and this additional
information regarding Cardinal Infrastructure, LLC, the review team is recommending that the contract for
federal lobbying be awarded to Cardinal Infrastructure, LLC.
A copy of the proposed contract is attached. The proposed annual fee from Cardinal for all services and
costs related to providing the services set forth in the Scope of Services/Fee Statement is $78,000, which is
within the City's adopted budget amount. This includes two trips by Cardinal Infrastructure to travel to
Spokane Valley to assist us in formulating a federal lobbying agenda, and to keep the City apprised as
needed on issues of interest to the City. It also includes hard costs incurred by Cardinal Infrastructure in
conducting meetings by visiting Councilmembers and staff twice per year. Costs for Councilmembers and
staff for such things as airfare, hotel, meals, and transportation to and in Washington, D.C. would be covered
by the City.
This proposed contract is drafted similar to the contract the City has with Gordon Thomas Honeywell for
state lobbying, and would be a one year (end of 2019) contract, with up to four one year options that may
be implemented at the mutual decision of the City and Cardinal Infrastructure.
OPTIONS: (1) Approve on the consent agenda; or (2) take other action as appropriate.
RECOMMENDED ACTION OR MOTION: Move to approve the Interlocal Agreement as presented.
[Approved as part of the consent agenda or may be removed and discussed separately].
BUDGET/FINANCIAL IMPACTS: The contracted amount would be for $78,000 annually, plus City
costs for travel expenses to and from Washington D.C. The 2019 Budget includes appropriations to
accommodate these expenditure.
STAFF CONTACT: Cary Driskell, City Attorney.
ATTACHMENTS: Proposed contract with Cardinal Infrastructure, LLC for federal lobbyist.
AGREEMENT FOR SERVICES
Cardinal Infrastructure, LLC
THIS AGREEMENT is made by and between the City of Spokane Valley, a code City of the State
of Washington, hereinafter "City" and Cardinal Infrastructure, LLC, hereinafter "Consultant," jointly
referred to as "Parties."
IN CONSIDERATION of the terms and conditions contained herein, the Parties agree as follows:
1. Work to Be Performed. Consultant shall provide all labor, services, and material to satisfactorily
complete the Scope of Services, attached as Exhibit A.
A. Administration. The City Manager or designee shall administer and be the primary contact for
Consultant. Prior to commencement of work, Consultant shall contact the City Manager or
designee to review the Scope of Services, schedule, and date of completion. Upon notice from the
City Manager or designee, Consultant shall commence work, perform the requested tasks in the
Scope of Services, stop work, and promptly cure any failure in performance under this Agreement.
B. Representations. City has relied upon the qualifications of Consultant in entering into this
Agreement. By execution of this Agreement, Consultant represents it possesses the ability, skill,
and resources necessary to perform the work and is familiar with all current laws, rules, and
regulations which reasonably relate to the Scope of Services. No substitutions of agreed-upon
personnel shall be made without the prior written consent of City.
Consultant represents that the compensation as stated in paragraph 3 is adequate and sufficient for
the timely provision of all professional services required to complete the Scope of Services under
this Agreement.
Consultant shall be responsible for the technical accuracy of its services and documents resulting
therefrom, and City shall not be responsible for discovering deficiencies therein. Consultant shall
correct such deficiencies without additional compensation except to the extent such action is
directly attributable to deficiencies in City -furnished information.
C. Standard of Care. Consultant shall exercise the degree of skill and diligence normally employed
by professional consultants engaged in the same profession, and performing the same or similar
services at the time such services are performed.
D. Modifications. City may modify this Agreement and order changes in the work whenever
necessary or advisable. Consultant will accept modifications when ordered in writing by the City
Manager or designee, so long as the additional work is within the scope of Consultant's area of
practice. Compensation for such modifications or changes shall be as mutually agreed between the
Parties. Consultant shall make such revisions in the work as are necessary to correct errors or
omissions appearing therein when required to do so by City without additional compensation.
2. Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in
effect until December 31, 2019. Upon mutual written agreement of the Parties, the City may grant up to
four additional one-year options, which may be exercised by the City Manager. Renewal, if any, shall
coincide with the calendar year.
Agreement for Services (without professional liability coverage) Page 1 of 6
Either Party may terminate this Agreement for material breach after providing the other Party with at least
10 days' prior notice and an opportunity to cure the breach. City may, in addition, terminate this Agreement
for any reason by 10 days' written notice to Consultant. In the event of termination without breach, City
shall pay Consultant for all work previously authorized and satisfactorily performed prior to the termination
date.
3. Compensation. City agrees to pay Consultant $78,000 annually, ($6,500 monthly), (which includes
Washington State Sales Tax if any is applicable) as full compensation for everything done under this
Agreement, including all expenses, as set forth in Exhibit A. Consultant shall not perform any extra, further,
or additional services for which it will request additional compensation from City without a prior written
agreement for such services and payment therefore.
4. Payment. Consultant shall be paid monthly upon presentation of an invoice to City. Applications for
payment shall be sent to the City Finance Department at the below -stated address.
City reserves the right to withhold payment under this Agreement for that portion of the work (if any) which
is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the
Scope of Services, City standards, City Code, and federal or state standards.
5. Notice. Notices other than applications for payment shall be given in writing as follows:
TO THE CITY: TO THE CONSULTANT:
Name: Christine Bainbridge, City Clerk
Phone: (509) 720-5000
Address: 10210 East Sprague Avenue
Spokane Valley, WA 99206
Name: Anja Graves, Partner
Cardinal Infrastructure, LLC
Phone: 202-434-8266
Address: 601 Pennsylvania Avenue NW, Suite 900
Washington, D.C., 20004
6. Applicable Laws and Standards. The Parties, in the performance of this Agreement, agree to comply
with all applicable federal, state, and local laws and regulations. Consultant warrants that its designs,
construction documents, and services shall conform to all federal, state, and local statutes and regulations.
7. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary
Covered Transactions.
A. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief
that it and its principals:
1. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal department or
agency;
2. Have not within a three-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission of fraud or a criminal offense
in connection with obtaining, attempting to obtain, or performing a public (federal, state,
or local) transaction or contract under a public transaction; violation of federal or state
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
3. Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the offenses
Agreement for Services (without professional liability coverage) Page 2 of 6
enumerated in paragraph (A)(2) of this certification; and
4. Have not within a three-year period preceding this application/proposal had one
or more public transactions (federal, state, or local) terminated for cause or default.
B. Where the prospective primary participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this Agreement.
8. Relationship of the Parties. It is understood and agreed that Consultant shall be an independent
contractor and not the agent or employee of City, that City is interested in only the results to be achieved,
and that the right to control the particular manner, method, and means in which the services are performed
is solely within the discretion of Consultant. Any and all employees who provide services to City under
this Agreement shall be deemed employees solely of Consultant. The Consultant shall be solely responsible
for the conduct and actions of all its employees under this Agreement and any liability that may attach
thereto.
9. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared
by Consultant under this Agreement are and shall be the property of City, and may be subject to disclosure
pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped,
photographic, or visual documents prepared by Consultant under this Agreement shall, unless otherwise
provided, be deemed the property of City. City shall be permitted to retain these documents, including
reproducible camera-ready originals of reports, reproduction quality mylars of maps, and copies in the form
of computer files, for the City's use. City shall have unrestricted authority to publish, disclose, distribute,
and otherwise use, in whole or in part, any reports, data, drawings, images, or other material prepared under
this Agreement, provided that Consultant shall have no liability for the use of Consultant's work product
outside of the scope of its intended purpose.
10. Records. The City or State Auditor or any of their representatives shall have full access to and the right
to examine during normal business hours all of Consultant's records with respect to all matters covered in
this Agreement. Such representatives shall be permitted to audit, examine, make excerpts or transcripts
from such records, and to make audits of all contracts, invoices, materials, payrolls, and record of matters
covered by this Agreement for a period of three years from the date final payment is made hereunder.
11. Insurance. Consultant shall procure and maintain for the duration of the Agreement, insurance against
claims for injuries to persons or damage to property which may arise from or in connection with the
performance of the work hereunder by Consultant, its agents, representatives, employees, or subcontractors.
A. Minimum Scope of Insurance. Consultant shall obtain insurance of the types described below:
1. Automobile liability insurance covering all owned, non -owned, hired, and leased
vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or
a substitute form providing equivalent liability coverage.
2. Commercial general liability insurance shall be at least as broad as ISO occurrence form
CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent
contractors and personal injury, and advertising injury. City shall be named as an
additional insured under Consultant's commercial general liability insurance policy with
respect to the work performed for the City using an additional insured endorsement at least
as broad as ISO CG 20 26.
Agreement for Services (without professional liability coverage) Page 3 of 6
3. Workers' compensation coverage as required by the industrial insurance laws of the
State of Washington.
B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits:
1. Automobile liability insurance with a minimum combined single limit for bodily injury
and property damage of no less than $1,000,000 per accident.
2. Commercial general liability insurance shall be written with limits no less than
$1,000,000 for each occurrence, and $2,000,000 for general aggregate.
C. Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the following
provisions for automobile liability and commercial general liability insurance:
1. Consultant's insurance coverage shall be primary insurance with respect to the City.
Any insurance, self-insurance, or insurance pool coverage maintained by City shall be in
excess of Consultant's insurance and shall not contribute with it.
2. Consultant shall fax or send electronically in .pdf format a copy of insurer's cancellation
notice within two business days of receipt by Consultant.
3. If Consultant maintains higher insurance limits than the minimums shown above, City
shall be insured for the full available limits of commercial general and excess or umbrella
liability maintained by Consultant, irrespective of, whether such limits maintained by
Consultant are greater than those required by this Agreement or whether any certificate of
insurance furnished to the City evidences limits of liability lower than those maintained by
Consultant.
4. Failure on the part of Consultant to maintain the insurance as required shall constitute a
material breach of the Agreement, upon which the City may, after giving at least five
business days' notice to Consultant to correct the breach, immediately terminate the
Agreement, or at its sole discretion, procure or renew such insurance and pay any and all
premiums in connection therewith, with any sums so expended to be repaid to City on
demand, or at the sole discretion of the City, offset against funds due Consultant from the
City.
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A:VII.
E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement,
Consultant shall furnish acceptable insurance certificates to the City Clerk at the time Consultant
returns the signed Agreement, which shall be Exhibit C. The certificate shall specify all of the
parties who are additional insureds, and shall include applicable policy endorsements, and the
deduction or retention level. Insuring companies or entities are subject to City acceptance. If
requested, complete copies of insurance policies shall be provided to City. Consultant shall be
financially responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance.
12. Indemnification and Hold Harmless. Consultant shall, at its sole expense, defend, indemnify, and
hold harmless City and its officers, agents, and employees, from any and all claims, actions, suits, liability,
loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever
Agreement for Services (without professional liability coverage) Page 4 of 6
relating to or arising out of the wrongful or negligent acts, errors, or omissions in the services provided by
Consultant, Consultant's agents, subcontractors, subconsultants, and employees to the fullest extent
permitted by law, subject only to the limitations provided below.
Consultant's duty to defend, indemnify, and hold City harmless shall not apply to liability for damages
arising out of such services caused by or resulting from the sole negligence of City or City's agents or
employees pursuant to RCW 4.24.115.
Consultant's duty to defend, indemnify, and hold City harmless against liability for damages arising out of
such services caused by the concurrent negligence of (a) City or City's agents or employees, and (b)
Consultant, Consultant's agents, subcontractors, subconsultants and employees, shall apply only to the
extent of the negligence of Consultant, Consultant's agents, subcontractors, subconsultants, and employees.
Consultant's duty to defend, indemnify, and hold City harmless shall include, as to all claims, demands,
losses, and liability to which it applies, City's personnel -related costs, reasonable attorneys° fees, the
reasonable value of any services rendered by the office of the City Attorney, outside consultant costs, court
costs, fees for collection, and all other claim -related expenses.
Consultant specifically and expressly waives any immunity that may be granted it under the Washington
State Industrial Insurance Act, Title 51 RCW. These indemnification obligations shall not be limited in
any way by any limitation on the amount or type of damages, compensation, or benefits payable to or for
any third party under workers' compensation acts, disability benefit acts, or other employee benefits acts.
Provided, that Consultant's waiver of immunity under this provision extends only to claims against
Consultant by City, and does not include, or extend to, any claims by Consultant's employees directly
against Consultant.
Consultant hereby certifies that this indemnification provision was mutually negotiated.
13. Waiver. No officer, employee, agent, or other individual acting on behalf of either Party has the power,
right, or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance
shall not be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded
in this Agreement or by law shall be taken and construed as cumulative and in addition to every other
remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of
this Agreement or to require at any time performance by the other Party of any provision hereof shall in no
way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any
part thereof.
14. Assignment and Delegation. Neither Party may assign, transfer, or delegate any or all of the
responsibilities of this Agreement or the benefits received hereunder without prior written consent of the
other Party.
15. Subcontracts. Except as otherwise provided herein, Consultant shall not enter into subcontracts for
any of the work contemplated under this Agreement without obtaining prior written approval of City.
16. Confidentiality. Consultant may, from time -to -time, receive information which is deemed by City to
be confidential. Consultant shall not disclose such information without the prior express written consent
of City or upon order of a court of competent jurisdiction.
17. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes
between City and Consultant shall be resolved in the Superior Court of the State of Washington in Spokane
Agreement for Services (without professional liability coverage) Page 5 of 6
County. Notwithstanding the foregoing, Consultant agrees that it may, at City's request, be joined as a
party in any arbitration proceeding between City and any third party that includes a claim or claims that
arise out of, or that are related to Consultant's services under this Agreement. Consultant further agrees
that the Arbitrator(s)' decision therein shall be final and binding on Consultant and that judgment may be
entered upon it in any court having jurisdiction thereof.
18. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this
Agreement shall be entitled to its attorney's fees and costs of such litigation (including expert witness fees).
19. Entire Agreement. This written Agreement constitutes the entire and complete agreement between
the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed,
modified, or altered except in writing signed by the Parties hereto.
20. Anti -kickback. No officer or employee of City, having the power or duty to perform an official act or
action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited,
accepted, or granted a present or future gift, favor, service, or other thing of value from any person with an
interest in this Agreement.
21. Business Registration. Prior to commencement of work under this Agreement, Consultant shall
register with the City as a business if it has not already done so.
22. Severability. If any section, sentence, clause, or phrase of this Agreement should be held to be invalid
for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other
section, sentence, clause, or phrase of this Agreement.
23. Exhibits. Exhibits attached and incorporated into this Agreement are:
A. Scope of Services/Fee proposal
B. Insurance Certificates
The Parties have executed this Agreement this _ day of , 20_.
CITY OF SPOKANE VALLEY Consultant: Cardinal Infrastructure, LLC
1
Mark Calhoun, City Manager By: StJ� & S . %1,:11c r
Its: Authorized Representative
ATTEST:
Christine Bainbridge, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
Agreement for Services (without professional liability coverage) Page 6 of 6
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: November 13, 2018 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Second reading of proposed Ordinance #18-023 which amends the
2018 Budget.
GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law
requires the Council to approve an ordinance that appropriates additional funds.
PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2018
Budget when it was amended on May 29, 2018. On October 2, 2018, an Administrative Report
was delivered to Council regarding the need for a budget amendment. On October 23, 2018, a
public hearing was held on this topic and Ordinance #18-023 was advanced to a second
reading.
BACKGROUND: Since the initial adoption of the 2018 Budget on November 14, 2017 and the
subsequent amendment on May 29, 2018, a number of events have transpired in the normal
course of operations that necessitate a 2018 Budget amendment. They include:
#001 - General Fund
Provide additional appropriations (expenditures) of $33,265 comprised of:
• $5,465 increase in cell phone costs across multiple departments for services that allow the
City to archive text messages.
• $1,500 increase in advertising for recruitment of City employees to fill vacancies. The job
market is more competitive for certain job descriptions, and in response, the Human
Resources Department has required additional advertising to generate qualified candidates.
• Additional $3,300 to fund the City's employee education reimbursement fund for actual costs
in 2018.
• $29,725 is reduced from the Parks & Recreation Maintenance Division for professional
services and is added to a transfer out to the Parks Capital Projects Fund #309 for design
services on the Appleway Trail University to Pines segment amenities.
• $23,000 increase to replace the pump at the Park Road Pool. This occurred back in June of
2018 and was paid for through the contract with the YMCA for aquatic services.
#101 — Street O&M Fund
Increase expenditures by $455 for cell phone costs for services that allow the City to archive
text messages.
#104 — Hotel / Motel Tax — Tourism Facilities Fund
Increase revenues by $250,000 reflecting a transfer in from the Hotel / Motel Fund #105 that
was approved through the lodging tax process at the January 9, 2018 Council meeting.
#105 — Hotel / Motel Tax Fund
Net change of $0 in expenditures; however, transfers out to the Hotel / Motel Tax — Tourism
Facilities Fund #104 are increased by $250,000 and tourism promotion costs are reduced by
1
$250,000, as was approved during the lodging tax process at the January 9, 2018 Council
meeting.
#106 — Solid Waste Fund
This fund is being amended to include the estimated $1,000,000 in road wear fee revenues
collected as part of the collection contract with Waste Management, along with a corresponding
transfer out to the Pavement Preservation Fund #311 for the same amount.
#301 — REET 1 Capital Projects Fund
Real Estate Excise Tax (REET) revenue is increased by $700,000 based on revised revenue
projections.
Increase expenditures by $38,000 due to changes in expected transfers out to the Railroad
Grade Separation Projects Fund #314 related to the Barker Grade Separation project. Grant
proceeds are expected to be expended prior to City REET funds to the extent possible.
#302 — REET 2 Capital Projects Fund
Real Estate Excise Tax (REET) revenue is increased by $700,000 based on revised revenue
projections.
Increase expenditures by $95,890 due to changes in the expected transfers out to the Street
Capital Projects Fund #303 to reflect current estimates for various projects.
#303 — Street Capital Projects Fund
This fund is being amended to reflect estimated progress on a number of projects, including
intersection improvements at 8th and Carnahan and the reconstruction of Euclid Ave. from Flora
to Barker, as well as updates to estimated project costs. However, there is a net $0 effect on
expenditures and revenues.
#309 — Park Capital Projects Fund
This fund is being amended to reflect estimated progress on a number of projects. Revenues
are increase by $29,725 for a transfer in from the General Fund to pay for design services on
the Appleway Trail University to Pines segment amenities.
Expenditures increase by $65,425, including:
• A decrease of $176,800 for the Browns Park lighting and pathway and corresponding
increase for the Browns Park volleyball courts, reflecting Council's decision to shift funding
between these projects after the City received bids far in excess of the available funding for
the lighting and pathway.
• An increase of $29,725 for amenities on the Appleway Trail — University to Pines segment
for design services.
• An increase of $7,700 to upgrade the electrical service at Mirabeau Point Park.
• An increase of $28,000 for placement of the Heart of the Valley sculpture.
#311 — Pavement Preservation Fund
This fund is being amended to reflect estimated progress on a number of projects as well as
updates to estimated project costs. There is a net $0 effect on revenues and an increase of
$401,940 for expenditures.
2
#312 — Capital Reserve Fund
• Expenditures/appropriations of $884,519 include:
o An increase of $5,383 for remaining costs for the siting of sculptures and additional
lighting requirements for the sculptures at the new City Hall building.
o An increase of $874,327 in transfers out to the Street Capital Projects Fund #303 for
projects including the reconstruction of Euclid Ave. from Flora to Barker, improvements
to the intersection at 8th and Carnahan, and design services for widening the Barker Rd.
corridor.
o An increase of $4,809 in transfers out to the Railroad Grade Separation Projects Fund
#314 for the Pines Rd Grade Separation Project.
#314 — Railroad Grade Separation Fund
Revenues decrease by 1,107,112 and expenditures decrease by $1,939,921. These decreases
are related to updated timing of the design work that is currently being done on both the Barker
and Pines Grade Separation Projects.
#402 — Stormwater Management Fund
Increase expenditures by $228 for cell phone costs for services that allow the City to archive
text messages.
#403 — Aquifer Protection Fund
Increase revenues by $445,955 and expenditures by $248,780 related to various capital
projects that will be completed during 2018 and associated grant revenues.
The 2018 Budget amendment reflects the changes noted above and will affect 14 funds
resulting in total revenue increases of $2,018,568 and appropriation/expenditure increases of
$828,581.
001 General Fund
101 Street O&M Fund
104 Hotel/Motel Tax- Tourism Facilities Fund
105 Hotel/Motel Tax Fund
106 Solid Waste Fund
301 REET 1 Capital Projects Fund
302 REET 2 Capital Projects Fund
303 Street Capital Projects Fund
309 Parks Capital Projects Fund
311 Pavement Preservation Fund
312 Capital Reserve Fund
314 Railroad Grade Separation Projects Fund
402 Stormwater Management Fund
403 Aquifer Protection Area Fund
0 33,265
0 455
250,000 0
0 0
1,000,000 1,000,000
700,000 38,000
700,000 95,890
0 0
29,725 65,425
0 401,940
0 884,519
(1,107,112) (1,939,921)
0 228
445,955 248,780
2,018,568 828,581
The 2018 Budget amendment also includes one change to the Employee Position Classification
Monthly Salary Schedule in order to reflect a change in the grade of one position.
3
Revenue
Expenditure
Fund
Fund
Increase
Increase
No.
Name
(Decrease)
(Decrease)
001 General Fund
101 Street O&M Fund
104 Hotel/Motel Tax- Tourism Facilities Fund
105 Hotel/Motel Tax Fund
106 Solid Waste Fund
301 REET 1 Capital Projects Fund
302 REET 2 Capital Projects Fund
303 Street Capital Projects Fund
309 Parks Capital Projects Fund
311 Pavement Preservation Fund
312 Capital Reserve Fund
314 Railroad Grade Separation Projects Fund
402 Stormwater Management Fund
403 Aquifer Protection Area Fund
0 33,265
0 455
250,000 0
0 0
1,000,000 1,000,000
700,000 38,000
700,000 95,890
0 0
29,725 65,425
0 401,940
0 884,519
(1,107,112) (1,939,921)
0 228
445,955 248,780
2,018,568 828,581
The 2018 Budget amendment also includes one change to the Employee Position Classification
Monthly Salary Schedule in order to reflect a change in the grade of one position.
3
OPTIONS: Options are to accept the proposed amendments in whole or in -part.
RECOMMENDED ACTION OR MOTION: Move to approve Ordinance #18-023 amending
Ordinance #17-014 which adopted a budget for the period January 1, 2018 through December
31, 2018, as subsequently amended by Ordinance #18-011.
BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and
appropriations for the 2018 Budget that was adopted on November 14, 2017 and subsequently
amended on May 29, 2018. There are adequate funds available to pay for these amendments.
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS:
• Ordinance #18-023
• Fund level line -item detail of revenues and expenditures.
• Fund summaries for all funds affected by the proposed budget amendment.
• Proposed amended Employee Position Classification Monthly Salary Schedule.
4
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
ORDINANCE NO. 18-023
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, AMENDING ORDINANCE 17-014, WHICH ADOPTED A BUDGET FOR
THE PERIOD JANUARY 1, 2018 THROUGH DECEMBER 31, 2018, AS
SUBSEQUENTLY AMENDED BY ORDINANCE 18-011; AND OTHER MATTERS
RELATED THERETO.
WHEREAS, the City Council approved Ordinance 17-014 on November 14, 2017, which
adopted the 2018 annual budget; and
WHEREAS, the City Council approved Ordinance 18-011 on May 29, 2018, which amended the
2018 annual budget, and
WHEREAS, subsequent to the November 14, 2017 adoption and May 29, 2018 amendment of
the 2018 annual budget, it has become necessary to make changes by adding new revenue, appropriations,
amendments, and transferring funds in order to properly perform City functions, services and activities;
and
WHEREAS, a change in the classification of employee positions has been made by the City
Manager, which necessitates changes to the Employee Position Classification Monthly Salary Schedule
which was included in the 2018 annual budget; and
WHEREAS, the budget changes set forth in this Ordinance could not have been reasonably
anticipated or known when the 2018 annual budget was passed by the City Council; and
WHEREAS, the City Council has determined that the best interests of the City are served by
amending the 2018 budget to reflect unanticipated revenue, expenditures, transfers, and appropriating the
same as set forth herein.
NOW THEREFORE, the City Council of the City of Spokane Valley, Washington do ordain as
follows:
Section 1. Amended Revenues and Appropriations. Ordinance No. 17-014 adopted a budget for
the twelve months beginning January 1, 2018 and ending December 31, 2018, and Ordinance 18-011
amended the budget for the same period. Each item, revenue, appropriation, and fund contained in
Section 1 of Ordinance 17-014, as subsequently amended by Ordinance 18-011, is hereby further
amended as set forth in Attachment A to this Ordinance, which is incorporated herein.
Section 2. Amended Employee Position Classification Monthly Salary Schedule. Ordinance No.
17-014 adopted an Employee Position Classification Monthly Salary Schedule as part of the budget for
the twelve months beginning January 1, 2018 and ending December 31, 2018. The schedule is hereby
amended as set forth in Attachment B to this Ordinance, which is incorporated herein.
Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or
phrase of this Ordinance.
Ordinance 18-023 amending the 2018 budget Page 1 of 4
Section 4. Effective Date. This Ordinance shall be in full force and effect five days after
publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by
law.
Passed by the City Council of the City of Spokane Valley this day of November 2018.
ATTEST:
L.R. Higgins, Mayor
Christine Bainbridge, City Clerk
Approved as to form:
Office of the City Attorney
Date of Publication:
Effective Date:
Ordinance 18-023 amending the 2018 budget Page 2 of 4
ATTACHMENT A
Sources
Uses
Fund
No.
Annual Appropriation Funds
Beginning
Fund
Balance
Revenues
Total
Sources
Appropriations
Estimated
Ending
Fund
Balance
Adopted via
Ord. 17-014
Amended via
Ord. 18-011
Amended via
Ord. 18-023
Total
Revenues
Adopted via
Ord. 17-014
Amended via
Ord. 18-011
Amended via
Ord. 18-023
Total
Appropriations
001 General 33,664,222 43,048,025 0 0 43,048,025 76,712,247 42,625,888 3,492,429 33,265 46,151,582 30,560,665
101 Street O&M 1,067,294 4,172,200 0 0 4,172,200 5,239,494 4,602,291 0 455 4,602,746 636,748
103 Paths & Trails 46,324 8,700 0 0 8,700 55,024 0 50,000 0 50,000 5,024
104 Hotel/Motel Tax - Tourism Facilities 1,228,595 378,500 0 250,000 628,500 1,857,095 0 0 0 0 1,857,095
105 Hotel/Motel Tax 221,867 581,000 0 0 581,000 802,867 602,000 0 0 602,000 200,867
106 Solid Waste 190,682 225,000 0 1,000,000 1,225,000 1,415,682 225,000 0 1,000,000 1,225,000 190,682
107 PEG 54,837 79,000 0 0 79,000 133,837 71,200 0 0 71,200 62,637
120 CenterPlace Operating Reserve 300,000 0 0 0 0 300,000 0 0 0 0 300,000
121 Service Level Stabilization 5,500,000 0 0 0 0 5,500,000 0 0 0 0 5,500,000
122 Winter Weather Reserve 7,717 3,500 490,000 0 493,500 501,217 500,000 0 0 500,000 1,217
204 Debt Service LTGO 03 0 977,400 0 0 977,400 977,400 977,400 0 0 977,400 0
301 Capital Projects 2,125,374 807,500 0 700,000 1,507,500 3,632,874 1,816,181 0 38,000 1,854,181 1,778,693
302 Special Capital Projects 3,008,424 808,000 0 700,000 1,508,000 4,516,424 1,770,873 0 95,890 1,866,763 2,649,661
303 Street Capital Projects 66,692 11,151,790 0 0 11,151,790 11,218,482 11,151,790 0 0 11,151,790 66,692
309 Parks Capital Projects 126,202 2,577,300 50,000 29,725 2,657,025 2,783,227 2,441,300 233,000 65,425 2,739,725 43,502
310 Civic Facilities Capital Projects 843,688 5,900 0 0 5,900 849,588 0 0 0 0 849,588
311 Pavement Preservation 3,362,503 4,973,200 0 0 4,973,200 8,335,703 4,058,600 0 401,940 4,460,540 3,875,163
312 Capital Reserve 4,427,286 1,090,960 2,795,429 0 3,886,389 8,313,675 439,100 0 884,519 1,323,619 6,990,056
313 City Hall Construction 101,076 0 0 0 0 101,076 74,960 0 0 74,960 26,116
314 Railroad Grade SeparationProjects
1,068,803 1,919,921 0 (1,107,112) 812,809 1,881,612 2,919,921 0 (1,939,921) 980,000 901,612
57,411,586 72,807,896 3,335,429 1,572,613 77,715,938 135,127,524 74,276,504 3,775,429 579,573 78,631,506 56,496,018
Sources
Uses
Revenues
Appropriations
Estimated
Beginning
Ending
Fund
Working
Adopted via
Amended via
Amended via
Total
Total
Adopted via
Amended via
Amended via
Total
Working
No.
Working Capital Funds
Capital
Ord. 17-014
Ord. 18-011
Ord. 18-023
Revenues
Sources
Ord. 17-014
Ord. 18-011
Ord. 18-023
Appropriations
Capital
402 Stormwater Management 1,973,424 1,942,500 0 0 1,942,500 3,915,924 2,299,089 0 228 2,299,317 1,616,607
403 Aquifer Protection Area 1,413,073 460,000 0 445,955 905,955 2,319,028 400,000 0 248,780 648,780 1,670,248
501 Equipment Rental & Replacement 1,096,283 182,529 0 0 182,529 1,278,812 20,000 0 0 20,000 1,258,812
502 Risk Management
244,261 370,000 0 0 370,000 614,261 370,000 0 0 370,000 244,261
4,727,041 2,955,029 0 445,955 3,400,984 8,128,025 3,089,089 0 249,008 3,338,097 4,789,928
Total of all Funds
62,138,627 75,762,925 3,335,429 2,018,568 81,116,922 143,255,549 77,365,593 3,775,429 828,581 81,969,603 61,285,946
Ordinance 18-023 amending the 2018 budget
Page 3 of 4
ATTACHMENT B
EMPLOYEE POSITION CLASSIFICATION
MONTHLY SALARY SCHEDULE
Salary Schedule
Effective January 1, 2018
Position Title
Grade
2018 Range
City Manager
Unclassified
Deputy City Manager
21-22
8,888.39 - 14,898.90
City Attorney
21
8,888.39 - 13,409.13
Finance Director
21
8,888.39 - 13,409.13
Parks and Recreation Director
20
7,999.45 - 11,133.86
City Engineer
19
7,199.37 - 10,862.30
Deputy City Attorney
19
7,199.37 - 10,862.30
Human Resources Manager
19
7,199.37 - 10,862.30
Planning Manager
18
6,480.26 - 9,775.59
Building Official
18
6,480.26 - 9,775.59
Engineering Manager
18
6,480.26 - 9,775.59
Economic Development Manager
18
6,480.26 - 9,775.59
Senior Engineer
17
5,831.91 - 8,797.67
Accounting Manager
17
5,831.91 - 8,797.67
Assistant Building Official
17
5,831.91 - 8,797.67
Attorney
16
5,248.20 - 7,917.40
City Clerk
16
5,248.20 - 7,917.40
Engineer
16
5,248.20 - 7,917.40
Public Works Superintendent
16
5,248.20 - 7,917.40
Senior Administrative Analyst
16
5,248.20 - 7,917.40
Senior Planner
16
5,248.20 - 7,917.40
Development Services Coordinator
16
5,248.20 - 7,917.40
GIS/Database Administrator
16
5,248.20 - 7,917.40
Accountant/Budget Analyst
16
5,248.20 - 7,917.40
Associate Planner
15
4,724.02 - 7,126.14
Assistant Engineer
15
4,724.02 - 7,126.14
IT Specialist
15
4,724.02 - 7,126.14
Engineering Technician II
15
4,724.02 - 7,126.14
Economic Development Project Specialist
15
4,724.02 - 7,126.14
Senior Plans Examiner
15
4,724.02 - 7,126.14
Public Information Officer
15
4,724.02 - 7,126.14
Human Resource Analyst
14
4,251.88 - 6,414.02
Administrative Analyst
14
4,251.88 - 6,414.02
CenterPlace Coordinator
14
4,251.88 - 6,414.02
Planner
14
4,251.88 - 6,414.02
Building Inspector II
14
4,251.88 - 6,414.02
Plans Examiner
14
4,251.88 - 6,414.02
Engineering Technician I
14
4,251.88 - 6,414.02
Senior Permit Specialist
14
4,251.88 - 6,414.02
Code Enforcement Officer
14
4,251.88 - 6,414.02
Maintenance/Construction Inspector
13-14
3,826.38 - 6,414.02
Recreation Coordinator
13-14
3,826.38 - 6,414.02
Customer Relations/Facilities Coordinator
13
3,826.38 - 5,772.39
Building Inspector I
13
3,826.38 - 5,772.39
Executive Assistant
13
3,826.38 - 5,772.39
Planning Technician
13
3,826.38 - 5,772.39
Deputy City Clerk
12-13
3,445.00 - 5,772.39
Senior Center Specialist
12-13
3,445.00 - 5,772.39
Human Resources Technician
12-13
3,445.00 - 5,772.39
Permit Facilitator
12
3,445.00 - 5,195.03
Help Desk Technician
12
3,445.00 - 5,195.03
Administrative Assistant
11-12
3,099.55 - 5,195.03
Permit Specialist
11-12
3,099.55 - 5,195.03
Accounting Technician
11-12
3,099.55 - 5,195.03
Maintenance Worker
11-12
3,099.55 - 5,195.03
Office Assistant II
10-11
2,789.41 - 4,675.75
Custodian
10
2,789.41 - 4,207.20
Office Assistant I
9-10
2,510.78 - 4,207.20
Note: Slight rounding differences may exist between the figures reflected on this page and
the actual payroll rates computed by the Eden Payroll System.
Ordinance 18-023 amending the 2018 budget
Page 4 of 4
J
P;IFinance12018 BudgetlArnendmertt #212018 11 1352018 Amendment No 2 Detail v1 for RCA.xlsx
CITY OF SPOKANE VALLEY, WA
2018 Budget - Amendment #2
Line Item Detail
1 11113/2018 1
Account
Description
Account
Number
[#001 - General Fund
'Recurring Expenditures
Cell Phones
Cell Phones
Cell Phones
Cell Phones
Cell Phones
Advertising
Cell Phones
Education Reimbursement
Cell Phones
Cell Phones
Cell Phones
Cell Phones
Cell Phones
Professional Services
Cell Phones
Professional Services
Cell Phones
001,011.000.511.60.42.03
001.013.000.513.10.42.03
001.013.015.515.32.42.03
001.018013513.10.42.03
001.018.014.514.23.42.03
001.018.016.518.10.41.17
001.018.016,518.10.42.03
001.018.016.518.10.49.10
001.033.000.518.30.42.03
001.040.041.543.10.42.03
001.040.042.558.70.42.03
001.040.043.558.50.42.03
001.076.000.576, 80.42.03
001,076.300.576.80.41.05
001.076.301.571.20.42.03
001.070.302.576.20,41.0 5
001.076.305.575.50.42.03
1Nonrecurring expenditures
Transfer out - #300
001.090.099.597.30.00.90
Description /Justification
Initial
Budget
Amendment
Amended
Budget
- Text message archiving solution - Smarsh
- Text message archiving solution - Smarsh
- Text message archiving solution - Smarsh
- Text message archiving solution - Smarsh
- Text message archiving solution - Smarsh
- Recruiting costs are increasing due to tight labor
market
- Text message archiving solution - Srnarsh
- Employee education reimbursement fund
- Text message archiving solution - Smarsh
- Text message archiving solution - Smarsh
- Text message archiving solution - Smarsh
- Text message archiving solution - Smarsh
- Text message archiving solution - Smarsh
- Professional Services transferred to Fund #309
to pay for design services on Appleway Trail
Amenities
- Text message archiving solution - Smarsh
- Replace pump al Park Road Pool
- Text message archiving solution - Smarsh
Total recurring expenditures
Professional Services transferred to Fund #309
to pay for design services on Appleway Trail
Amenities
Total nonrecurring expenditures
3,800 1,593 5,393
540 455 995
481 455 936
a 228 228
600 910 1,510
1,500 1,500 3,000
0 228 228
0 3,300 3,300
a 22a 228
4,200 228 4,428
540 228 768
5,800 228 6,028
0 228 228
816,500
200
415,000
900
400,000
(29,725) 786,775
228 428
23,000 438,000
228 1,128
3,540
29,725 429,725
29,725
Total of all General Fund revenues 0
Total of all General Fund expenditures 33 265
Page 1 of 6
11113/2018 1
P:1Finance12018 Budget\Amendment #212018 11 1312018 Amendment No 2 Detail vi for RCA.xlsx
CITY OF SPOKANE VALLEY, WA
2018 Budget - Amendment #2
Line Item Detail
Account
Description
Account
Number
#101 - Street O&M Fund
Expenditures
Cell Phones
Description/Justification
Initial
Budget
Amendment
Amended
Budget
101.042.000.542.10.42.03 - Text message archiving solution - Smarsh
#104 - Hotel/Motel Tax- Tourism Facilities Fund
Revenues
Transfers in - #105
Total expenditures
104.000.000.397.10,50 - LTAC set aside in 2018 for tourism venue
I#105 - Hotel/Motel'Tax Fund'
Expenditures
Transfers out - #104
Tourism Promotion
Total revenues
105.105.000.597.10.00,40 - LTAC set aside in 2018 for tourism venue
105,105.000.557.30.41.00 - LTAC set aside in 2018 for tourism venue
#106 - Solid Waste Fund
Revenues
Solid Waste Road Wear Fee
Expenditures
Transfer out - #311
106.000.000.344.10.01
3,500
455
455
3,955
0 250,000 250,000
250,000
0 250,000 250,000
572,000 (250,000) 322,000
Total expenditures? 0
- Road wear fee for Waste Management Contract 0 1,000,000 1,000,000
Total revenues; ! 1,000,000
106.000.000.597.31.00.10 - Road wear fee transferred for pavement pres 0 1,000,000 1,000,000
Total expenditures
Page 2of6
1,000,000 J
P:1Finance12018 Budget\Amendment #21,2018 11 1312018 Amendment No 2 Detail v1 for RCA,xlsx
CITY OF SPOKANE VALLEY, WA
2018 Budget - Amendment #2
Line Item Detail
Account
Description
Account
Number
Description /Justification
I#301 • REET 1 Capital Projects Fund
Revenues
REET 1 - 1st Quarter Percent 301,301.000.318.34.00 - Revised estimate based on projections
Expenditures
Transfer out - #314
11113/2018
Initial
Budget
Amendment
Amended
Budget
Total revenues
301.000,000,597,31.00.40 - Barker Grade Separation Project
1#302 - REET 2 Capital Projects Fund
Revenues
REET 2 - 2nd Quarter Percent
Expenditures
Transfer out - #303
Total expenditures
800,000 700,000 1,500,000
I 700,000
0 38,000 38,000
3$,0001
302.302.000.318.35.00 - Revised estimate based on projections 800,000
Total revenues
302.000,000.597.30.00.30 - Revised project schedules 1,003,544
700,000 1,500,000
700,000
95,890 1,099,434
Total expenditures 95,890
Page 3of6
P:1Finance12018 BudgeMmendment #212018 11 13\2018 Amendment No 2 Detail v1 for RCA.xlsx
CITY OF SPOKANE VALLEY, WA
2018 Budget - Amendment #2
Line Item Detail
11/13/2018
Account
Description
Account
Number
I#303 - Street Capital Projects Fund
Revenues
Grant Proceeds
Developer Fees
Transfers in - #302
Transfers in -#312
Transfers in -#312
Transfers in - #312
Transfers in -#312
Expenditures
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital aultay
Capital outiay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
303.000. xxx.330.00.00
303, 000_xxx.367.12.01
303.303. xxx.397.30.20
303.000.251.397.31.20
303.000.247.397.31.20
303.000. xxx.397, 31.20
303.000.xxx.397.31.20
303.303.123.595.Xx. xx.;ot
303.303.141.595.xx. xx.xx
303.303.142.595.xx. xx.xx
303.30 3.166.595.xx.Xx.xx
303.000.201.595.xx.xx. xx
3 03.000.2 2 2.5 9 5. xx . x x. xx
303.000.247.595, xx. x x. xx
303.000.251.595.xx.xx.xx
3 03.00 0.2 5 9.5 9 5. xx.xx. xx
303.000.26 3.595.xx.xx. xx
303.0 00.265.595.Xx.xx.Xx
303.000.273.595. xx.xx. xx
303.000.275.595.xx.xx. xx
30 3, 00 0.276.5 95. x x. x x. xx
303.000.277.595.xx.xx. xx
303.000.278.595.xx. xx. xx
303.000.279, 595.xx. xx.xx
303.000.xxx.595.xx. xx. x x
303.0 0 0.xxx. 595.xx. xx. xx
303.000.xx x. 595.xx. xx. xx
303.000.xxx.595. xx.xx.xx
3 03.0 00.xxx.59 5.xx. xx, xx
Description 1 Justification
initial
Budget
Amendment
Amended
Budget
- Revised project schedules
- Revised project schedules
- Revised project schedules
- Euclid Ave - Flora to Barker
- 8th & Carnahan intersection improvements
- Indiana bus stops & crosswalks
- Barker Corridor
Total revenues
- Mission Ave. - Flora to Barker
- Sullivan & Euclid PCC (PE & RW)
- Broadway tg ArgonnalMullan PCC intersection
- Pines Rd (SR27) & Grace Ave. intersect Safely
- ITS Infill Project Phase 1
- Citywide Reflective Signal Backplates
8th & Carnahan Intersection Improvements
- Euclid Ave. - Flora to Barker
- N. Sullivan Corridor ITS Project
- Citywide Signal Backplates
- Wellesley Sidewalk Project
- Barker/I-90 Interchange
- Barker Rd Widening - River to Euclid
- Barker Rd Widening - Euclid to Garland
- Barker Rd Widening - Garland to Trent
- Wilbur Rd Sidewalk - Boone to Broadway
- Knox Ave Sidewalk - Hutchinson to Sargent
- Barker Road Widening
- Coleman Sidewalk.
- Argonne Reconstruction - Indiana to Montgom
- Indiana bus stops & crosswalks
- Contingency
8,919,182
65,212
1,003,544
5,000
a
110,000
0
3,625,716
2,250,000
402,710
378,172
17,000
0
5,000
808,723
24,526
647,665
0
0
0
0
0
0
106,500
25,000
512,000
110,000
1,000,000
(938,037)
(32,180)
95,890
410,839
425,000
(110,000)
148,488
136,412
25,000
91,799
92,290
58,828
25,645
425,000
414,359
(723,723)
100,193
(609,665)
500,000
88,000
54,000
36,000
20,00a
20,000
(106, 500)
(25, 000)
(512,000)
(110,000)
(638)
TTolal expenditures G t7:",
Page 4 of 6
7,981,145
33,032
1,099,434
415,839
425,000
0
148,488
3,762,128
25,000
2,341,799
495,000
437,000
42,645
425,000
419,359
85,000
124,719
36,000
500,000
88,000
54,000
36,000
20,000
20,000
0
a
0
0
999,362
P:1Flnance12018 Budget'Amendment #2\2018 11 131,2018 Amendment No 2 Detail v1 for RCA.xlsx
CITY OF SPOKANE VALLEY, WA
2018 Budget - Amendment #2
Line Item Detail
1 11/13/2018
Account
Description
Account
Number
I#309 - ParksCapital Projects Fund
Revenues
Transfers in -#001
Expenditures
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
309.000.280.397.00.10
399.000.271 .5 94 .76 . 63. 00
309.000.280.594.76.63, 00
309.000.282.594.76.63.00
309.000.283.594.76.63.00
309.000.xxx.594.76.63, 00
I#311 - Pavement Preservation Fund
Revenues
Transfers in - #106
Grant Proceeds
Expenditures
Capital outlay
311.000.000.397.10.60
311,000,xxx.33x.xx,xx
Description ! Justification
Initial
Budget
Amendment:
Amended
Budget
- Appleway Trail - Univ. to Pines Amenities
ITotal revenues
- Funding for Browns Park Lighting & pathway
moved to Browns Park volleyball courts
- Appleway Trail - Univ. to Pines Amenities
- Funding for Browns Park lighting & pathway
moved to Browns Park volleyball courts
- Upgrade electrical service at Mirabeau Point
- Heart of the Valley sculpture placement
Total expenditures
- Road wear fee transferred for pavement pres
- Revised project schedules
Total revenues
311.000.xxx.595.xx.xx.xx - Revised project schedules
1#312 -Capital Reserve Fund
Expenditures
Capital outlay 312.000.215.595.xx.xx.xx
Transfers out #303 (Euclid Ave - Flora to Barker)
Transfers out #303 (8th & Carnahan Intersection)
Transfers out #303 (Indiana bus slops & crosswalks)
Transfers out 4303 (Barker Road Corridor)
Transfers out #314 (Pines Rd Grade Separation)
Total expenditures
- City Hall Sculpture Siting
Transfers out #303 (Euclid Aye - Flora to Barker)
Transfers out #303 (8th & Camahan Intersection)
Transfers out #303 (Indiana bus slops & crosswalks)
Transfers out #303 parker Road Corridor)
Transfers out #314 (Pines Rd Grade Separation)
0
29,725
29,725 I
200,000 (176,800)
0 29,725
a 176,800
a 7,700
O 28,000
65,425
29,725
23,200
29,725
176,800
7,700
28,000
O 1,000,000 1,000,000
2,572,500 (1,000,000) 1,572,500
0,
4,008,600 401,940
401,940
4,410, 540
0 5,383 5,383
5,000 410,839 415,839
O 425,000 425,000
110,000 (110,000) 0
0 148,488 148,488
a 4,809 4,809
ITotal expenditures884,519
Page 5 of 6
P:1Finance12018 BudgetlAmendment #212018 11 1312018 Amendment No 2 Detail vi for RCA.xlsx
CITY OF SPOKANE VALLEY, WA
2018 Budget - Amendment #2
Line Item Detail
I 11/13/2018
Account
Description
Account
Number
I#314 - Railroad Grade Separation Projects Fund
Revenues
Grant Proceeds
Transfers in - #301
Transfers in - #312
Expenditures
Capital outlay
Capital outlay
314.000.143. xxx.xx.xx
314.000.143.397.30.10
314.000.223.397.31.20
Description /Justification
Initial
Budget
Amendment
Amended
Budget
- Revised project schedules
- Revised project schedules
- Revised project schedules
Total revenues.
314.000.143.595.10.xx.xx - Barker Rd Grade Separation Project
314.000.223.595.10.xx.xx - Pines Rd Grade Separation Project
1#402 - Stormwater Management Fund
Exnonditures
Cell Phones
Total expenditures
1,919,921 (1,149,921) 770,00❑
0 38,000 38,000
0 4,809 4,809
(1,107,112)
1,919,921 (1,019,921) 900,000
1,000,000 (920,000) 80,000
(1;939,921)!
402,402.000.531.36.42.03 - Text message archiving solution - Smarsh 1,900 228 2,128
1#403 - Aquifer Protection Area Fund
Revenues
Grant Proceeds
Expenditures
Capital outlay
Total expenditures, i 2281
403.000.xxx.37x.xx.xx - Revised project schedules 0 445,955 445,955
Total revenues 445,955
403.000.xxx.595.xx.xx.xx - Revised project schedules 400,000
248,780 648,780
Total expenditures 248,780
Totals Across all Funds
Total revenues 2,018,588
,Total expenditures 828,581
Page 6 of 6
CITY OF SPOKANE VALLEY, WA
2019 Budget Amendment #2
Summary of Amended Funds
##001 - GENERAL FUND
RECURRING ACTIVITY
Revenues
Property Tax
Sales Tax
Sales Tax - Public Safety
Sales Tax - Criminal Justice
Gambling Tax and Leasehold Excise Tax
Franchise Fees/Business Registration
State Shared Revenues
Fines and Forfeitures/Public Safety
Community and Public Works
Recreation Program Revenues
Miscellaneous Department Revenue
Miscellaneous & Investment Interest
Transfers in -#101 (street admin)
Transfers in - #105 (him tax -CP advertising)
Transfers in - #402 (storm admin)
11/13/2018
2018
As
Adopted
1st
Amendment
211d
Amendment
As
Amended
11,796,100 0 0 11,796,100
20,881,900 0 0 20,881,900
967,800 0 0 967,800
1,738,000 0 0 1,738,000
381,000 0 0 381,000
1,210,000 0 0 1,210,000
2,109,600 0 0 2,109,600
1,319,900 0 0 1,319,900
1,684,100 0 0 1,684,100
633,300 0 0 633,300
1,000 0 0 1,000
201,800 0 0 201,800
39,700 0 0 39,700
30,000 0 0 30,000
13,400 0 0 13,400
Total Recurring Revenues 43,007,600 0 0 43,007,600
Expenditures
City Council 548,494 0 1,593 550,087
City Manager 956,245 0 455 956,700
City Attorney 594,752 7,000 455 602,207
Public Safety 25,464,251 0 0 25,464,251
Deputy City Manager 450,663 0 228 450,891
Finance / IT 1,339,064 0 910 1,339,974
Human Resources 275,387 0 5,028 280,415
City Hall Operations and Maintenance 306,043 0 228 306,271
Community & Public Works- Engineering 1,572,947 56,118 228 1,629,293
Community & Public Works - Economic Dev 970,642 0 228 970,870
Community & Public Works - Building & Planning 2,265,677 (56,118) 228 2,209,787
Parks & Rec - Administration 301,083 0 228 301,311
Parks & Rec - Maintenance 893,700 0 (29,725) 863,975
Parks & Rec - Recreation 260,574 0 228 260,802
Parks & Rec-Aquatics 492,900 0 23,000 515,900
Parks & Rec - Senior Center 98,229 0 0 98,229
Parks & Rec- CenterPlace 910,468 0 228 910,696
General Government 1,261,610 0 0 1,261,610
Transfers out - #204 (2016 LTGO debt service) 399,350 0 0 399,350
Transfers out -#309 (park capital projects) 160,000 0 0 160,000
Transfers out -#311 (pavement preservation) 962,700 0 0 962,700
Transfers out - #501 (CenterPlace kitchen reserve) 36,600 0 0 36,600
Transfers out - #502 (insurance premium) 370,000 0 0 370,000
Total Recurring Expenditures 40,891,379 7,000 3,540 40,901,919
Recurring Revenues Over (Under)
Recurring Expenditures 2,116,221 (7,000) (3,540) 2,105,681
1
CITY OF SPOKANE VALLEY, WA
2019 Budget Amendment #2
Summary of Amended Funds
#001 - GENERAL FUND - continued
NONRECURRING ACTIVITY
Revenues
Transfers in - 4106 (solid waste repayment)
Total Nonrecurring Revenues
Expenditures
11/13/2018
2018
As
Adopted
1st
Amendment
2nd
Amendment
As
Amended
40,425 0 0 40,425
40,425 0 0 40,425
General Government - IT capital replacements 115,000 0 0 115,000
City Attorney (part-time attorney furniture) 4,809 0 0 4,809
Public Safety (full facility generator) 100,000 0 0 100,000
Deputy City Manager (Q -Alert software) 11,700 0 0 11,700
Community & Econ Dev (retail recruitment) 50,000 0 0 50,000
Parks & Rec (Flooring in Great Room & Dining Room) 50,000 0 0 50,000
Parks & Rec (CP reseal two restroom floors) 3,000 0 0 3,000
Generator for City Hall 0 200,000 0 200,000
Transfers out - #309 (CP outdoor venue Phase 1) 200,000 0 0 200,000
Transfers out -#309 (Browns Park lighting & path) 200,000 0 0 200,000
Transfers out - #309 (Appleway Trail Amenities) 0 0 29,725 29,725
Transfers out -#122 (replenish reserve) 0 490,000 0 490,000
Transfers out -#312 (misc capital projects) 1,000,000 0 0 1,000,000
Transfers out - #312 ('15 fund bal > 50%) 0 2,795,429 0 2,795,429
Total Nonrecurring Expenditures
Nonrecurring Revenues Over (Under)
Nonrecurring Expenditures
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures
Beginning unrestricted fund balance
Ending unrestricted fund balance
Fund balance as a percent of recurring expenditures
2
1,734,509 3,485,429 29,725 5,249,663
(1,694,084) (3,485,429) (29,725) (5,209,238)
422,137 (3,492,429) (33,265) (3,103,557)
33,664,222 33,664,222
34,086,359
83.36%
30, 560,665
74.72%
CITY OF SPOKANE VALLEY, WA
2019 Budget Amendment #2
Summary of Amended Funds
SPECIAL REVENUE FUNDS
#101 - STREET FUND
RECURRING ACTIVITY
Revenues
Utility Tax
Motor Vehicle Fuel (Gas) Tax
Multimodal Transportation Revenue
Right -of -Way Maintenance Fee
Investment Interest
Miscellaneous
11/13/2018
2018
As
Adopted
f 1st
I Amendment
2nd
Amendment
As
Amended
1,900,000 0 0 1,900,000
2,052,400 0 0 2,052,400
133,800 0 0 133,800
70,000 0 0 70,000
6,000 0 0 6,000
10,000 0 0 10,000
Total Recurring Revenues 4,172,200 0 0 4,172,200
Expenditures
Wages 1 Benefits / Payroll Taxes 771,019 0 0 771,019
Supplies 112,500 0 0 112,500
Services & Charges 2,141,751 0 455 2,142,206
Snow Operations 504,800 0 0 504,800
Intergovernmental Payments 851,000 0 0 851,000
Transfers out - #001 39,700 0 0 39,700
Transfers out -#311 (pavement preservation) 67,342 0 0 67,342
Vehicle rentals - #501 (non -plow vehicle rental) 77,929 0 0 77,929
Vehicle rentals - #501 (plow replace.) 21,250 0 0 21,250
Total Recurring Expenditures 4,587,291 0 455 4,587,746
Recurring Revenues Over (Under)
Recurring Expenditures (415,091) 0 (455) (415,546)
NONRECURRING ACTIVITY
Revenues
Transfers in -#312 0 0 0 0
Miscellaneous 0 0 0 0
Total Nonrecurring Revenues 0 0 0 0
Expenditures
Battery backups for intersections 15,000 0 0 15,000
Total Nonrecurring Expenditures 15,000 0 0 15,000
Nonrecurring Revenues Over (Under)
Nonrecurring Expenditures (15,000) 0 0 (15,000)
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures (430,091) 0 (455) (430,546)
Beginning fund balance 1,067,294 1,067,294
Ending fund balance 637,203 636,748
3
CITY OF SPOKANE VALLEY, WA
2019 Budget Amendment #2
Summary of Amended Funds
SPECIAL REVENUE FUNDS - continued
#104 - HOTEL / MOTEL TAX - TOURISM FACILITIES FUND
Revenues
Hotel/Motel Tax
Investment Interest
Transfers in - #105
Total revenues
Expenditures
Capital Outlay
Total expenditures
11/13/2018
2018
As
Adopted
1st
Amendment
2nd
Amendment
As
Amended
377,000
1,500
0
0 0 377,000
0 0 1,500
0 250,000 250,000
378,500
0 250,000 628,500
0 0 0 0
0 0
0
Revenues over (under) expenditures 378,500 628,500
Beginning fund balance 1,228,595 1,228,595
Ending fund balance 1,607,095 1,857,095
#105 - HOTEL / MOTEL TAX FUND
Revenues
Hotel/Motel Tax 580,000 0 0 580,000
Investment Interest 1,000 0 0 1,000
Total revenues 581,000 0 0 581,000
Expenditures
Transfers out - #001 30,000 0 0 30,000
Transfers out -#104 0 0 250,000 250,000
Tourism Promotion 572,000 0 (250,000) 322,000
Total expenditures 602,000 0 0 602,000
Revenues over (under) expenditures (21,000) (21,000)
Beginning fund balance 221,867 221,867
Ending fund balance 200,867 200,867
#106 - SOLID WASTE FUND
Revenues
Solid Waste Administrative Fee 225,000 0 0 225,000
Solid Waste Road Wear Fee 0 0 1,000,000 1,000,000
Grant Proceeds 0 0 0 0
Investment interest 0 0 0 0
Total revenues 225,000 0 1,000,000 1,225,000
Expenditures
Education/Contract AdminlGeneral Fund reimb 184,575 0 0 184,575
Transfers out - #001 40,425 0 0 40,425
Transfers out -#311 0 0 1,000,000 1,000,000
Total expenditures 225,000 0 1,000,000 1,225,000
Revenues over (under) expenditures 0 0
Beginning fund balance 190,682 190,682
Ending fund balance 190,682 190,682
4
CITY OF SPOKANE VALLEY, WA
2019 Budget Amendment #2
Summary of Atnended Funds
CAPITAL PROJECTS FUNDS
#301 - REET 1 CAPITAL PROJECTS FUND
Revenues
REET 1 - Taxes
Investment Interest
Total revenues
Expenditures
11/13/2018
2018
As
Adopted
1st
Amendment
2nd
Amendment
As
Amended
800,000
0 700,000 1,500,000
7,500 0 0 7,500
807,500
0 700,000 1,507,500
Transfers out -#204 82,000 0 0 82,000
Transfers out - #303 1,048,852 0 0 1,048,852
Transfers out - #311 (pavement preservation) 685,329 0 0 685,329
Transfers out -#314 (Barker Grade Separation) 0 0 38,000 38,000
Total expenditures 1,816,181 0 38,000 1,854,181
Revenues over (under) expenditures (1,008,681) (346,681)
Beginning fund balance 2,125,374 2,125,374
Ending fund balance 1,116,693 1,778,693
#302 - REET 2 CAPITAL PROJECTS FUND
Revenues
REET 2 - Taxes
Investment Interest
800,000
0 700,000 1,500,000
8,000 0 0 8,000
Total revenues 808,000 0 700,000 1,508,000
Expenditures
Transfersout-#204 82,000 0 0 82,000
Transfers out - #303 1,003,544 0 95,890 1,099,434
Transfers out - #311 (pavement preservation) 685,329 ❑ 0 685,329
Total expenditures 1,770,873 0 95,890 1,866,763
Revenues over (under) expenditures (962,873) (358,763)
Beginning fund balance 3,008,424 3,008,424
Ending fund balance 2,045,551 2,649,661
5
CITY OF SPOKANE VALLEY, WA
2019 Budget Amendment #2
Summary of Amended Funds
CAPITAL PROJECTS FUNDS - continued
11/13/2018
2018
As
Adopted
1st
Amendment
2nd
Amendment
As
Amended
#303 - STREET CAPITAL PROJECTS FUND
Revenues
Grant Proceeds 8,919,182
Developer 65,212
Transfers in -#301 1,048,852
Transfers in -#302 1,003,544
Transfers in - #312 - Euclid Ave - Flora to Barker 5,000
Transfers in - #312 - 8th & Carnahan Intersection Improve 0
Transfers in - #312 - Indiana bus stops & crosswalks 110,000
Transfers in - #312 - Barker Corridor 0
Total revenues
Expenditures
123 Mission Ave. - Flora to Barker 3,625,716 0 136,412 3,762,128
141 Sullivan & Euclid PCC (PE & RW) 0 0 25,000 25,000
142 Broadway @ Argonne/Mullan PCC intersection 2,250,000 0 91,799 2,341,799
166 Pines Rd (5R27) & Grace Ave. Intersect Safety 402,710 0 92,290 495,000
201 ITS Intill Project Phase 1 378,172 0 58,828 437,000
205 Sprague/Barker Intersection Improvement 35,700 0 0 35,700
221 McDonald Rd Diet (16th to Mission) 1,000 0 0 1,000
222 Citywide Reflective Signal Backplates 17,000 0 25,645 42,645
239 Bowdish Sidewalk - 8th to 12th 5,000 0 0 5,000
247 8th & Carnahan Intersection Improvements 0 0 425,000 425,000
249 SullivanANellestey Intersection 268,000 0 0 268,000
250 9th Ave. Sidewalk 2,000 0 0 2,000
251 Euclid Ave. - Flora to Barker 5,000 0 414,359 419,359
258 32nd Ave Sidewalk - SR27 to Evergreen 407,870 0 0 407,870
259 N. Sullivan Corridor ITS Project 808,723 0 (723,723) 85,000
263 Citywide Signal Backplates 24,526 0 100,193 124,719
264 8th Ave Sidewalk 458,958 0 0 458,958
265 Wellesley Sidewalk Project 647,665 0 (609,665) 38,000
267 Mission Ave Sidewalk 60,250 0 0 60,250
273 Barker/1-90 Interchange 0 0 500,000 500,004
275 Barker Rd Widening - River to Euclid 0 0 88,000 88,000
276 Barker Rd Widening - Euclid to Garland 0 0 54,000 54,000
277 Barker Rd Widening - Garland to Trent 0 0 36,000 36,000
278 Wilbur Rd Sidewalk - Boone to Broadway 0 0 20,000 20,000
279 Knox Ave Sidewalk - Hutchinson to Sargent 0 0 20,000 20,000
Barker Road Widening 106,500 0 (106,500) 0
Coleman Sidewalk 25,000 0 (25,000) 0
Argonne Reconstruction - Indiana to Montgom 512,000 0 (512,000) 0
Indiana bus stops & crosswalks 110,000 0 (110,000) 0
Contingency 1,000,000 0 (638) 999,362
Total expenditures 11,151,790 0 0 11,151,790
0 (938,037) 7,981,145
0 (32,180) 33,032
0 0 1,048,852
0 95,890 1,099,434
0 410,839 415,839
0 425,000 425,000
0 (110,000) 0
0 148,488 148,488
11,151,790 0 0 11,151,790
Revenues over (under) expenditures 0 0
Beginning fund balance 66,692 66,692
Ending fund balance 66,692 66,692
6
Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades that the
were bid with the pavement preservation work.
CITY OF SPOKANE VALLEY, WA
2019 Budget Amendment #2
Summary of Amended Funds
CAPITAL PROJECTS FUNDS -continued
11/13/2018
2018
As
Adopted
1st
Amendment
2nd
Amendment
As
Amended
#309 - PARK CAPITAL PROJECTS FUND
Revenues
Grant Proceeds 1,693,200 0 0 1,693,200
Transfers in - #001 560,000 0 29,725 589,725
Transfers in - #103 (Appleway Trail - Sullivan to Corbin) 0 50,000 0 50,000
Transfers in - #312 324,100 0 0 324,100
Total revenues
Expenditures
237 Appleway Trail (Sullivan to Corbin) 1,853,300 233,000 0 2,086,300
268 Appleway Trail (Evergreen to Sullivan) 164,000 0 0 164,000
270 CenterPlace outdoor venue - Phase 1 200,000 0 0 200,000
271 Browns Park lighting and pathway 200,000 0 (176,800) 23,200
274 Park signs (Sullivan, Park al, Balfour) 24,000 0 0 24,000
280 Appleway Trail Amenities (Univ - Pines) 0 0 29,725 29,725
282 Browns Park volleyball courts 0 0 176,800 176,800
Electrical Upgrade Mirabeau Point Park 0 0 7,700 7,700
Heart of the Valley Sculpture Placement 0 0 28,000 28,000
Total expenditures 2,441,300 233,000 65,425 2,739,725
Revenues over (under) expenditures 136,000 (82,700)
Beginning fund balance 126,202 126,202
Ending fund balance 262,202 43,502
2,577,300
50,000 29,725 2,657,025
#311 - PAVEMENT PRESERVATION
Revenues
Transfers in - #001 962,700 0 0 962,700
Transfers in - #101 67,342 0 0 67,342
Transfers in - #106 0 0 1,000,000 1,000,000
Transfers in - #301 685,329 0 0 685,329
Transfers in - #302 685,329 0 0 685,329
Grant Proceeds 2,572,500 0 (1,000,000) 1,572,500
Total revenues 4,973,200 0 0 4,973,200
Expenditures
Pavement preservation 4,008,600 0 401,940 4,410,540
Pre -project GeoTech 50,000 0 0 50,000
Total expenditures 4,058,600 0 401,940 4,460,540
Revenues over (under) expenditures 914,600 512,660
Beginning fund balance 3,362,503 3,362,503
Ending fund balance 4,277,103 3,875,163
7
CITY OF SPOKANE VALLEY, WA
2019 Budget Amendment #2
Summary of Amended Funds
CAPITAL PROJECTS FUNDS - continued
#312 - CAPITAL RESERVE FUND
Revenues
Transfers in - #001
Transfers in - #313
Investment Interest
Total revenues
Expenditures
11/13/2018
2018
As
Adopted
1st
Amendment
2nd
Amendment
As
Amended
1,000,000 2,795,429
74,960 0
16,000 0
0 3,795,429
0 74,960
0 16,000
1,090,960 2,795,429 0 3,886,389
City Hall Sculpture Siting 0 0 5,383 5,383
Transfers out - #303 (Euclid Ave - Flora to Barker) 5,000 0 410,839 415,839
Transfers out - #303 (8th & Carnahan intersection) 0 0 425,000 425,000
Transfers out -#303 (Indiana bus stops & crosswalks) 110,000 0 (110,000) 0
Transfers out - #303 (Barker Road Corridor) 0 0 148,488 148,488
Transfers out - #309 (Appleway Trail - Sullivan -Corbin) 301,900 0 0 301,900
Transfers out - #309 (Appleway Trail - Evergreen -Sullivan) 22,200 0 0 22,200
Transfers out -#314 (Pines Rd Grade Separation) 0 0 4,809 4,809
Total expenditures 439,100 0 884,519 1,323,619
Revenues over (under) expenditures 651,860 2,562,770
Beginning fund balance 4,427,286 4,427,286
Ending fund balance 5,079,146 6,990,056
#314 - RAILROAD GRADE SEPARATION PROJECTS FUND
Revenues
Grant Proceeds 1,919,921 0 (1,149,921) 770,000
Transfers in #301 0 0 38,000 38,000
Transfers in #312 0 0 4,809 4,809
Total revenues 1,919,921 0 (1,107,112) 812,809
Expenditures
143 Barker BNSF Grade Separation 1,919,921 0 (1,019,921) 900,000
223 Pines Rd Underpass 1,000,000 0 (920,000) 80,000
Total expenditures 2,919,921 0 (1,939,921) 980,000
Revenues over (under) expenditures (1,000,000) (167,191)
Beginning fund balance 1,068,803 1,068,803
Ending fund balance 68,803 901,612
8
CITY OF SPOKANE VALLEY, WA
2019 Budget Amendment #2
Summary of Amended Funds
ENTERPRISE FUNDS
#402 - STORMWATER FUND
RECURRING ACTIVITY
Revenues
Stormwater Management Fees
Investment Interest
Miscellaneous
Total Recurring Revenues
Expenditures
11/13/2018
2018.
As
Adopted
lst
Amendment
2nd
Amendment
As
Amended
1,870,000 0 0 1,870,000
7,500 0 0 7,500
0 0 0 0
1,877,500
0 0 1,877,500
Wages 1 Benefits 1 Payroll Taxes 557,157 0 0 557,157
Supplies 14,800 0 0 14,800
Services & Charges 1,140,982 0 228 1,141,210
Intergovernmental Payments 35,000 0 0 35,000
Vehicle rentals - #501 12,750 0 0 12,750
Transfers out - #001 13,400 0 0 13,400
Total Recurring Expenditures 1,774,089 0 228 1,774,317
Recurring Revenues Over (Under)
Recurring Expenditures 103,411 0 (228) 103,183
NONRECURRING ACTIVITY
Revenues
Gant Proceeds 65,000 0 0 65,000
Miscellaneous 0 0 0 0
Total Nonrecurring Revenues 65,000 0 0 65,000
Expenditures
Capital - various projects 450,000 0 0 450,000
Effectiveness study 15,000 0 0 15,000
Watershed studies 60,000 0 0 60,000
Total Nonrecurring Expenditures 525,000 0 0 525,000
Nonrecurring Revenues Over (Under)
Nonrecurring Expenditures (460,000) 0 0 (460,000)
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures (356,589) 0 (228) (356,817)
Beginning working capital 1,973,424 1,973,424
Ending working capital 1,616,835 1,616,607
#403 - AQUIFER PROTECTION AREA
Revenues
Spokane County 460,000 0 0 460,000
Grant Proceeds 0 0 445,955 445,955
Investment Interest 0 0 0 0
Total revenues 460,000 0 445,955 905,955
Expenditures
Capital - various projects 400,000 0 248,780 648,780
Total expenditures 400,000 0 248,780 648,780
Revenues over (under) expenditures 60,000 257,175
Beginning working capital 1,413,073 1,413,073
Ending working capital 1,473,073 1,670,248
9
EMPLOYEE POSITION CLASSIFICATION
MONTHLY SALARY SCHEDULE
Salary Schedule
Effective January 1, 2018
Position Title
Grade
2018 Range
City Manager
Unclassified
Deputy City Manager
21-22
8,888.39 - 14,898,90
City Attorney
21
8,888.39 - 13,409,13
Finance Director
21
8,888.39 - 13,409.13
Parks and Recreation Director
20
7,999.45 - 11,133.86
City Engineer
19
7,199.37 - 10,862.30
Deputy City Attorney
19
7,199.37 - 10,862.30
Hurnan Resources Manager
19
7,199.37 - 10,862.30
Planning Manager
18
6,480.26 - 9,775.59
Building Official
18
6,480.26 - 9,775.59
Engineering Manager
18
6,480.26 - 9,775.59
Economic Development Manager
18
6,480.26 - 9,775.59
Senior Engineer
17
5,831.91 - 8,797.67
Accounting Manager
17
5,831.91 - 8,797.67
Assistant Building Official
17
5,831.91 - 8,797.67
Attorney
16
5,248.20 - 7,917.40
City Clerk
16
5,248.20 - 7,917.40
Engineer
16
5,248.20 - 7,917,40
Public Works Superintendent
16
5,248.20 - 7,917.40
Senior Administrative Analyst
16
5,248.20 - 7,917.40
Senior Planner
16
5,248.20 - 7,917.40
Development Services Coordinator
16
5,248.20 - 7,917.40
GIS/Database Administrator
16
5,248.20 - 7,917.40
Accountant/Budget Analyst
16
5,248.20 - 7,917.40
Associate Planner
15
4,724,02 - 7,126.14
Assistant Engineer
15
4,724.02 - 7,126.14
IT Specialist
15
4,724.02 - 7,126.14
Engineering Technician II
15
4,724.02 - 7,126.14
Economic Development Project Specialist
15
4,724.02 - 7,126.14
Senior Plans Examiner
15
4,724.02 - 7,126.14
Public Information Officer
15
4,724.02 - 7,126.14
Human Resource Analyst
14
4,251.88 - 6,414.02
Administrative Analyst
14
4,251.88 - 6,414 02
CenterPlace Coordinator
14
4,251.88 - 6,414 02
Planner
14
4,251.88 - 6,414 02
Building Inspector II
14
4,251.88 - 6,414.02
Plans Examiner
14
4,251.88 - 6,414.02
44
1,251.88 —6,444,02
Engineering Technician I
14
4,251.88 - 6,414.02
Senior Permit Specialist
14
4,251.88 - 6,414.02
Code Enforcement Officer
14
4,251.88 - 6,414.02
Maintenance/Construction Inspector
13-14
3,826.38 - 6,414.02
Recreation Coordinator
13-14
3,826.38 - 6,414.02
Customer Relations/Facilities Coordinator
13
3,826.38 - 5,772,39
Building Inspector I
13
3,826.38 - 5,772.39
Executive Assistant
13
3,826.38 - 5,772.39
Planning Technician
13
3,826.38 - 5,772.39
Deputy City Clerk
12-13
3,445.00 - 5,772.39
Senior Center Specialist
12-13
3,445.00 - 5,772.39
Human Resources Technician
12-13
3,445.00 - 5,772.39
Permit Facilitator
12
3,445.00 - 5,195.03
Help Desk Technician
12
3,445.00 - 5,195.03
Administrative Assistant
11-12
3,099.55 - 5,195.03
Permit Specialist
11-12
3,099.55 - 5,195.03
Accounting Technician
11-12
3,099.55 - 5,195.03
Maintenance Worker
11-12
3,099.55 - 5,195.03
Office Assistant II
10-11
2,789,41 - 4,675.75
Custodian
10
2,789.41 - 4,207.20
Office Assistant I
9-10
2,510,78 - 4,207.20
Note : Slight rounding differences may exist between the figures reflected on this page and
the actual payroll rates computed by the Eden Payroll System.
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: November 13, 2018
Check all that apply: ❑ consent ❑ old business
❑ information ❑ admin. report
Department Director Approval:
® new business ❑ public hearing
❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Proposed Resolution 18-008, Amending City Council Governance Manual
PREVIOUS COUNCIL ACTION TAKEN: The Governance Manual Committee consists of
Councilmembers Thompson, Wood and Woodard, and City Manager Mark Calhoun, City Attorney Cary
Driskell, and City Clerk Chris Bainbridge. The Committee met several times through the spring and
summer, which resulted in numerous suggested changes to the Governance Manual, which changes were
discussed with Council October 2, 2018, and November 6, 2018.
BACKGROUND: As a result of the Committee meetings and subsequent discussions with full Council,
several changes were made throughout the manual. Some of the major changes include:
• sections that called for at least three councilmembers, were changed to a majority;
• having a "showing of hands" for consensus;
• includes the processes for the two types of proclamations;
• for the formal format agenda, states that the maximum total time for public comments will be 45
minutes, and there will only be one general public comment opportunity;
• re -worded the order of business for study sessions, and included approval of the agenda;
• revised process for adopting ordinances and resolutions in connection with any public hearing on
the same topic;
• updated travel provisions for council;
• deleted chapter 4;
• refined process for removing someone from a committee;
• deleted chapter 6 and moved some of the verbiage to the introduction; and
• included a travel form to request transfer of a portion of a travel budget.
As mentioned during the Nov 6 council meeting, we have made one additional revision to Council Travel
Allocation, as noted on page 35 of the attached clean version of the manual: " D. Council Travel
Allocation. Council is allocated a budget to handle certain City business-related travel expenses. The total
allocation of travel funding budgeted for the legislative branch for the fiscal year shall be apportioned
equally among six one seventh (1/7) to each Councilmembers, and the Mayor may receive additional
funding based on the extra travel demands of the office. These monies may be used to defray expenses for
transportation, lodging, meals and incidental expenses incurred in the conduct of City business. Periodic
updated statements of expenditures shall be provided to each Councilmember by the Finance Department.
Should a Councilmember exhaust their apportionment of funds ...."
OPTIONS Move to approve the Resolution 18-008 amending the Governance Manual, with or without
further amendments.
RECOMMENDED ACTION OR MOTION: Move to approve Resolution 18-008 amending the
Spokane Valley Governance Manual as present.
BUDGET/FINANCIAL IMPACTS: n/a
STAFF/COUNCIL CONTACT: Chris Bainbridge, City Clerk
ATTACHMENTS: Resolution 18-008 with attached clean, finalized Governance Manual
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
RESOLUTION NO. 18-008
A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, REPEALING AND REPLACING CITY OF SPOKANE VALLEY RESOLUTION
16-012 WITH ATTACHED `GOVERNANCE MANUAL' COMPRISING THE CITY COUNCIL'S
COMPREHENSIVE COLLECTION OF MEETING RULES AND PROCEDURES, AND OTHER
MATTERS RELATING THERETO.
WHEREAS, written rules of procedure regarding how the City Council conducts its policy-making
business for the City best assure an atmosphere conducive to efficiency, uniformity and consistency; and
WHEREAS, the rules and procedures adopted by the Council by which they conduct the policy-
making business of the City need to be amended from time to time to reflect changes in the law and practice
of the Council.
NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane
County, Washington, as follows:
Section 1: On November 1, 2016, Council adopted Resolution 16-012 repealing and replacing the
previously adopted City of Spokane Valley Resolution 15-007 with Attached Governance Manual.
Section 2. The Council hereby repeals Resolution 16-012 with Attached Governance Manual, and replaces
it with "City of Spokane Valley Governance Manual," which contains Appendices to that Manual, including
but not limited to, the formerly adopted "General Policy Resolution of Core Beliefs," as well as
"Councilmembers' Statement of Ethics," all of which is attached hereto and incorporated herein.
Section 3. Effective Date. This Resolution shall be in full force and effective upon adoption.
Adopted this 13th day of November, 2018.
ATTEST:
Christine Bainbridge, City Clerk
Approved as to Form:
Office of the City Attorney
Resolution 18-008 Governance Manual
L.R. Higgins, Mayor
Sifokane
jUalley
Governance Manual
Adopted by Resolution
A Comprehensive Collection of
Rules and Procedures
Adopted November 13, 2018
Resolution 03-028 adopted 05-13-2003, replaced by
Resolution 04-013 adopted 05-25-2004, replaced by
Resolution 05-021 adopted 09-13-2005, replaced by
Resolution 06-022 adopted 11-14-2006, replaced by
Resolution 07-020 adopted 12-11-2007, replaced by
Resolution 09-012 adopted 09-08-2009, replaced by
Resolution 10-020 adopted 12-28-2010, replaced by
Resolution 12-002 adopted 04-10-2012, replaced by
Resolution 13-005 adopted 04-23-2013, replaced by
Resolution 14-003 adopted 02-25-2014, replaced by
Resolution 15-007 adopted 08-11-2015, replaced by
Resolution 16-012 adopted 11-01-2016, replaced by
Resolution 18-008 adopted 11-13-2018
Page 1 of 64
TABLE OF CONTENTS
Introduction 4
Executive Summary 5
CHAPTER 1: Council Meetings 8
A. General 9
1. Time and Location 9
2. Open to the Public 9
3. Presiding Officer 9
B. Meetings 10
1. Regular Meetings 10
a. Formal Format 10
b. Study Session Format 12
c. Executive Sessions 14
2. Special Meeting 15
3. Emergency Meetings 16
4. Pre -Agenda Meeting 16
5. Cancellation of Meetings 16
C. Meeting Rules and Procedures 17
1. Council Rules of Order 17
2. Quorum 17
3. Seating Arrangement 17
4. Attendance 17
5. Respect and Decorum 18
6. Dissents and Protests 18
7. Councilmember Meeting Participation by Telephone/Video Conference 18
8. Internet Use, Texting 18
9. Adjournment Due to Emergency or Disruption 19
10. Permission Required to Address the Council . 19
11. Approaching the Dais 19
12. Out of Order (sequence) Requests 19
13. Photographs, etc. Requiring Artificial Illumination Prior Permission Required 19
14. Placing Items on an Agenda 20
15. Motions and Discussion 20
Table of Parliamentary Procedure at a Glance 22
16. Voting 23
17. Recusal from Discussion and Consideration 23
18. Ordinances 24
19. Resolutions 25
20. Community Recognition Program 26
21. Proclamations 26
22. Taxes: Increasing or imposing new taxes 27
23 Hearings 27
24. Reconsideration 28
25. Council Materials/packets 29
26. Three Touch Principle 29
CHAPTER 2: Legislative Processes and Procedures 31
A. Election of Council Officers 32
B. Filling Council Vacancies . 33
C. Legislative Agendas . 35
D. Council Travel Allocation 35
Page 2 of 64
E. Council Expense Reimbursement Policy 35
F. Ballot Measures .... 37
CHAPTER 3: Council Contacts 39
A. Citizen Contacts and Interactions 40
1. Mayor/Council Correspondence 40
2. Citizen Concerns, Complaints and Suggestions to Council 40
3. Administrative Complaints to Individual Councilmembers 40
4. Social Media 40
5. Donations 40
B. Staff Contacts and Interactions 41
1. Role of the City Manager 41
2. City staff Attendance at Meetings 41
3. City Clerk — Minutes 41
4. Administrative Interference by Councilmembers 41
5. Informal Communications Encouraged 41
CHAPTER 4: Committees, Boards, Commissions 43
A. Regional 44
1. Committees 44
2. Council Relations with Boards, Commissions, Advisory Bodies 44
B. In-house 45
1. Standing Committees 45
a. Planning Commission 45
b. Lodging Tax Advisory Committee . 45
c. Finance Committee 46
d. Governance Manual Committee 46
e. Agenda Committee 46
C. Private Committees, Boards, Commissions 47
Appendices:
A. Public Hearings, Quasi -Judicial 48
B. Resolution 07-019 Core Beliefs 49
C. Statement of Ethics 51
D. Frequently Used Acronyms 52
E. Application for City Council Member 55
F. Request to Transfer Travel Allocation from One Councilmember to Another 59
G. Definitions 60
Index 61
Endnotes 63
Page 3 of 64
INTRODUCTION
In December 2002, prior to our City's official incorporation, then Mayor DeVleming appointed three
members of Council to serve on an ad-hoc Governance Coordination Committee for the purpose of
drafting Council Rules of Procedure, to serve as an aid to effective legislative and organizational
harmony, and to provide procedural rules to conduct meetings efficiently, fairly, and uniformly. The
end -product legislation of that Committee's four-month process was approved by Council at the May
13, 2003 Council meeting. That historic first manual also included Resolution 03-027, a General
Policy Resolution of Core Beliefs, which was amended by Resolution 07-019, and which can be found
in full in Appendix B on page 49.
Not unlike other guidance manuals, this Manual too has undergone several changes since its inception.
While some sections have remained static over the years, such as Council meeting time and location,
other sections have been modified to include Internet use, filling Council vacancies, the use of social
media, and the option for Councilmembers to view their packet electronically. The Manual is usually
reviewed annually and at times amended to recognize additional topics or for clarification as the need
arises.
This Manual is designed to provide guidance for the City Council and is not intended to be an
amendment or substitute for any state statutes, city ordinances, court decisions, or other authority.
The rules and policies in this manual do not constitute land use regulations, official controls, public
hearing rules or other substantive rules binding upon or to be used or relied upon by members of the
public, and do not amend statutory or other regulatory requirements.
Page 4 of 64
EXECUTIVE SUMMARY
FOUNDATION: The City of Spokane Valley incorporated March 31, 2003, and is a non -charter code
city operating under a Council -Manager plan of government as outlined in chapter 35A.13 RCW
Optional Municipal Code for Council -Manager plan of government. Under this form of government,
there are two branches of government: legislative and administrative.
PURPOSE OF CITY GOVERNMENT: The general purpose of local government is to promote the
social, economic, environmental and cultural well-being of the community, to ensure that resources are used
efficiently and effectively, to ensure transparency and accountability in decision-making, and to provide the
prudent use and stewardship of local community resources. These statements should be considered the lens
through which this Manual is intended and through which the actions of the City Council and staff are viewed.
The City recognizes that individual rights are critically important in our society, and the City is committed not
to infringe upon those rights whenever possible. Good governance should reflect the will of the citizenry and
can only occur as a result of an open public process: "All political power is inherent in the people, and
governments derive their just powers from the consent of the governed, and are established to protect and
maintain individual rights." (Washington State Constitution Article I, Section 1)
OBLIGATIONS: The City acknowledges the importance of complying with the Open Public Meetings Act
and the Public Records Act: "The people of this state do not yield their sovereignty to the agencies which serve
them. The people, in delegating authority, do not give their public servants the right to decide what is good for
the people to know and what is not good for them to know. The people insist on remaining informed so that
they may retain control over the instruments they have created." RCW 42.30.010 and 42.56.030.
RCW 42.30.010 Open Public Meetings Act: "The legislature finds and declares that all public commissions,
boards, councils, committees, subcommittees, departments, divisions, offices, and all other public agencies
of this state and subdivisions thereof exist to aid in the conduct of the people's business. It is the intent of
this chapter that their actions be taken openly and that their deliberations be conducted openly." Unless as
part of an executive session, Councilmembers shall not meet as a quorum of four or more in a non-public
meeting. A quorum of four or more Councilmembers shall also not meet as part of a web conference dealing
with City business, nor a conference call, serial communication, social media or even a "straw poll" in
executive session. The Open Public Meetings Act does not prohibit a quorum or more of Councilmembers
meeting at social gatherings or events provided City issues are not discussed. If Councilmembers are
involved in a violation of the Open Public Meetings Act, and are aware that their actions violate the Act,
they may be personally liable. If the violation is not intentional, the City may still be liable for attorney's
fees. However, elected officials' right to speak freely and gather publicly is protected by the First
Amendment of the U.S. Constitution.
RCW 42.56.030 Public Records Act: "This chapter shall be liberally construed and its exemptions narrowly
construed to promote this public policy and to assure that the public interest will be fully protected. In the
event of conflict between the provisions of this chapter and any other act, the provisions of this chapter
shall govern."
PRIORITIES: Priorities are public safety, pavement preservation, transportation and infrastructure, and
economic development. Additional information on priorities and Council goals can be found in each year's
budget, as well as the City's Business Plan.
BASIC TENETS: Council's core values and basic tenets of governing can be found in Resolution 07-019,
which is included in its entirety in Appendix B on page 49 of this Manual.
BRANCHES OF CITY GOVERNMENT: The Council is the legislative branch of the City
government. Council appoints an officer whose title shall be "city manager" and who shall be the
chief executive officer and head of the administrative branch of the City government. "The City
Page 5 of 64
Manager shall be responsible to the Council for the proper administration of all affairs of the code
city." RCW 35A.13.010.
Legislative Branch: City Council.
The City Council consists of seven elected officials, each elected to four-year terms. Individual
Councilmembers do not have governing power as individuals, but only when meeting as a Council when a
quorum (four or more) are present. Council represents the City residents and business owners of the City
of Spokane Valley, and is the law -making, policy-making, and budget and spending approval authority of
the City government. Council hires, directs, guides and evaluates the performance of the City Manager.
The City Manager shall be appointed for an indefinite term and may be removed by a majority vote of the
Council (RCW 35A.13.130), or as otherwise agreed to by contract. For functions of the Mayor and Deputy
Mayor, see also Chapter 3(B)(1) of this Manual.
Some of the duties, responsibilities, and limitations of each Councilmember:
• As a representative of City residents, brings the experience, concerns and knowledge of a typical
City resident to City government.
• As an elected representative, pays attention to the needs, wants and concerns of all City residents
and businesses.
• Contacts residents and businesses to gather feedback and ideas. The resulting information may be
shared with staff or other Councilmembers.
• Study information related to the government and administration of the City, including internal and
external written information and information received from City employees.
• Develop a collegial relationship with City employees, but avoid giving directives or saying
anything that could be taken as an attempt to influence the conduct of the employee's job.
• Give feedback and ideas regarding City government and administration to the City Manager.
• Work with one or two (more than three working together violates the Open Public Meetings Act)
other Councilmembers on studying issues and/or sponsoring Resolutions and Ordinances.
• Participate in assigned City and regional committees and all Council meetings, special and regular.
• Make a motion (or second such motion) to amend an agenda or a motion.
• When acting in the capacity of Councilmember outside of Council meetings, communicate that
any personal opinion is the opinion of the individual Councilmember and not that of the collective
Council, unless pre -authorized to speak, as Council does not want the public to assume that any
individual personal opinion represents that of the entire Council. Councilmember's freedom of
speech is protected by the U.S. and Washington State Constitutions. Provided there is no quorum,
Councilmembers may work together on City Council -related projects and discuss City business in
non-public meetings. No permission is needed, nor is notice required to be given for such
gathering.
• Call a Special Meeting of the City Council. Pursuant to RCW 35A.12.110, "Special meetings may
be called by the Mayor or any three members of the Council by written notice delivered to each
member of the council at least twenty-four hours before the time specified for the proposed
meetings." However, if there is no quorum at a meeting, there is no meeting. Notice of Special
Meetings should be distributed via the City Clerk.
Administrative Branch: The City Manager and City Staff.
The City Manager is the City's chief executive officer and head of the administrative branch. The City
Manager, an at -will position, reports directly to the Council. All staff work under the direction of the City
Manager, who is directed by the City Council. The City Manager is directly accountable to the City Council
for the execution of the City Council's policy directives, and for the administration and management of all
City departments." (See page 41 Ch. 3(B)(1) of this Governance Manual, for a description of the City
Manager Authority.)
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This summary is not intended as a substitute for the material contained throughout the entire Governance
Manual. Although this summary is provided as a quick and concise overview of the Governance Manual,
reading of the entire manual is strongly encouraged. The Table of Contents, as well as the Index is intended to
be beneficial in locating desired topics of discussion.
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CHAPTER 1
Council Meetings
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A. General
1. Council Meetings - Time and Location
Regular meetings of the City Council shall be held at Spokane Valley City Hall Council Chambers
on Tuesdays beginning at 6:00 p.m. Pursuant to RCW 42.30.070: "If at any time any regular meeting
falls on a holiday, such regular meeting shall be held on the next business day." As noted, in such
case, the meeting held on the next business day after a holiday would also be a regular meeting, as
opposed to a special meeting. The Council always has the option of cancelling such meeting.
2. Council Meetings - Open to the Public
All meetings of the City Council and of committees thereof shall be open to the public except as provided for
in RCW 42.30.110' (Executive Sessions), or RCW 42.30.1402 (Open Public Meetings Act).
3. Presiding Officer
The Mayor shall preside at meetings of the Council and be recognized as the head of the City for all ceremonial
purposes. The Mayor shall have no regular administrative or executive duties unless specifically set forth
herein. In case of the Mayor's absence or temporary disability, the Deputy Mayor shall act as Mayor during
the continuance of the absence. In case of the absence or temporary inability of the Mayor and Deputy Mayor,
an acting Mayor Pro Tempore selected by majority vote of the remaining members of the Council, shall act as
Mayor during the continuance of the absences [RCW 35A.13.0353]. The Mayor, Deputy Mayor (in the
Mayor's absence) or Mayor Pro Tem are referred to as "Presiding Officer" from time to time in these Rules of
Procedure.
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B. Meetings
1. Regular Meetings
a. Formal Format
1. Normally held 2nd and 4th Tuesdays. The City Clerk, under the direction of the City Manager in
consultation with the Mayor, shall arrange a list of proposed matters according to the order of business and
prepare an agenda for the Council. On or before close of business on a Friday preceding a Tuesday Council
meeting, or at the close of business at least 24 hours preceding a special Council meeting, a copy of the agenda
and supporting materials shall be prepared for Councilmembers, the City Manager, appropriate staff, and the
media who have filed a notification request.
2. Requests for presentations from outside entities or individuals to be placed on a future agenda, will
only be permitted if they are considered the official business of the City. Such requests should be submitted to
the City Clerk at least 10 days prior to the appropriate Council meeting. The City Clerk shall consult with the
City Manager and the Mayor for a determination of whether the matter is an administrative issue, and whether
it should be placed on an upcoming Council agenda. Playing of videos, DVD's, PowerPoints, or other
electronic presentations shall be pre-screened and pre -approved by the City Manager who shall determine the
appropriateness of the material. In the event the presenter has no PowerPoint or other material to submit prior
to the meeting, the presenter shall be requested to provide a brief written summary of the topic and items to be
discussed. All written materials, including the written summary, must be submitted to the City Clerk at least
ten days prior to the appropriate Council meeting.
3. Forms of Address. The Mayor shall be addressed as "Mayor (surname)." The Deputy Mayor shall
be addressed as "Deputy Mayor (surname)." Members of the Council shall be addressed as "Councilmember
(surname)" unless waived by the Presiding Officer.
4. Order of Business. The business of all regular formal meetings of the Council shall be transacted
as follows, provided, however, that the Presiding Officer may, during a Council meeting, rearrange items on
the agenda to conduct Council business more expeditiously, without the necessity of a formal action or motion.
However, adding or removing items from the agenda once a meeting has been called to order requires Council
to make a motion and vote on approving the "amended agenda."
a. Call to Order by the Presiding Officer
b. Invocation
c. Pledge of Allegiance
d. Roll Call (See Chapter 1, C4b [page 17] for procedure to excuse an absence)
e. Approval ofAgenda/AmendedAgenda. In case of an emergency or an extremely time -sensitive issue
which neither the administration nor the entire Council was aware of prior to the distribution of the
agenda and accompanying materials, a new item may be introduced by a Councilmember, with
concurrence of at least three other Councilmembers, or by the City Manager and suggested as an
amended agenda item for the present meeting. If a new item(s) is added, Council shall then consider a
motion to approve the amended agenda. ("Three -Touch Principle" should be followed whenever
possible.) It is preferable that any motion to amend the agenda be made at the onset of the meeting in
place of `Approval of Agenda,' recognizing that there will emergencies or other situations when such
motion to amend the agenda might need to be made at other times during the meeting.
f. Introduction of Special Guests and Presentations.
g. Councilmember Reports. Council or government -related activities (e.g. synopsis of committee,
commission, task force or other board meetings). These verbal reports are intended to be brief, City
work-related reports of significance in keeping the Council informed of pertinent policy issues or
events stemming from their representation of the City on a regional board, committee, task force or
commission, whether as a formal or informal member. Extended reports shall be placed as future
agenda items for presentation or submitted in writing as an informational memo.
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h. Mayor's Report. Same as `g' above except given by the Mayor
i. Proclamation. The Mayor will announce the proclamation, announce who has requested this
proclamation and after the Mayor reads the proclamation, invites that person or other appropriate
person to the podium. The original proclamation will be handed to that appropriate person by the City
Clerk or the Mayor, and the individual will be permitted to speak for one or two minutes.
j. Public Comments. Maximum total time for public comments will be 45 minutes]
1. An opportunity for public comments on subjects not on the agenda for action. Speakers
may sign in to speak, but it is not required. Speakers are limited to three minutes each unless modified
by the Presiding Officer; however, members of the public shall be prohibited from allocating any of
their own speaking time, to other members of the public. This time is an opportunity to hear from
various members of the public in a limited public forum, and not an opportunity for extended
comments or dialogue. Although the City Council desires to allow the opportunity for public comment,
the business of the City must proceed in an orderly, timely manner. At any time the Presiding Officer,
in the Presiding Officer's sole discretion, may set such reasonable limits as are necessary to prevent
disruption or undue delay of other necessary business.
a. Procedure for all public comments:
1. Verbal: Comments shall only be made from the podium microphone, first giving
name, city of residence and subject. No comments shall be made from any other location, and
anyone making "out of order" comments shall be subject to removal from the meeting. The
public shall be reminded that this is not an opportunity for dialogue or questions and answers,
but public comment. When appropriate, staff shall research issues and report back to those
making the comment as well as to Council. Public comments are opportunities for speakers to
briefly address Council, and those speaking are to address members of Council and not the
audience. In order to prevent disruption of the Council meeting, members of the public are
asked to refrain from distributing materials to the audience, since Council meetings are not a
public forum to address the audience. Since this is an opportunity for public comment, in the
interest of time and keeping in mind all documents submitted during Council meetings become
the property of the City, graphs, charts, posterboards, PowerPoint presentations, or other
display materials are not permitted, although written comments and written materials
including photographs and petitions may be submitted to Council via the City Clerk.
a. Demonstration, applause or other audience participation before, during or at the
conclusion of anyone's public comments is prohibited. Any disruptive behavior, as determined
by the Presiding Officer, shall be cause for removal from the meeting room.
b. Any ruling by the Presiding Officer relative to these subsections on public
comments may be overruled by a vote of a majority of Councilmembers present.
c. Council shall not permit public comments if they relate to any matter upon which
a quasi-judicial hearing has been required, scheduled, or held. (See page 27 for procedure for
taking public comment on legislative matters.) Unless solicited and scheduled, comments shall
not be permitted relative to any future or possible/probable future ballot issue. (See page 37,
Chapter 2, F Ballot Measures.)
2. Written. Citizens have the option of submitting written views, opinions, comments,
data and arguments to Council on any topic and at any time, not just prior to or during public Council
meetings. Unless the Mayor asks the Clerk to read written comments, or the citizen reads their own
prepared written comments, such comments shall not be read aloud during regular or special Council
meetings although they shall be included as part of the public record on the topic and if appropriate,
may be publicly acknowledged. Any written comments submitted to Council via the City Clerk shall
be distributed to Council by placing copies at each Councilmember's workstation or City desk; or in
the case of e-mailed or other electronic comments, shall be forwarded to Council via e-mail, unless
such e-mail has already been supplied to members of Council . If individual Councilmembers receive
written (including electronic) public comments or materials for the purpose of reading/sharing those
materials during Council meetings, those materials should be submitted to the City Clerk prior to the
Council meeting so the Clerk can make copies for later distribution to members of Council.
3. Electronic: Councilmembers shall avoid accessing any electronic message during
Council meetings. Accessing such communication could be construed as receiving public comment
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without the benefit of having the citizen in person to address their concerns to the entire Council at
once. (See also page 18, C8 Internet Use)
k. Public Hearings (See Chapter 4 for procedural details)
1. Consent Agenda
1. Items which may be placed on the Consent Agenda are those which: (1) have been
previously discussed by the Council; (2) can be reviewed by a Councilmember without further
explanation; (3) are so routine, technical or nonsubstantive in nature that passage without
discussion is likely; or (4) otherwise deemed in the best interest of the City.
2. The proper Council motion on the Consent Agenda is: "I move approval of the
Consent Agenda." This motion has the effect of moving to approve all items on the Consent
Agenda. Prior to the vote on the motion to approve the Consent Agenda, the Presiding Officer
shall inquire if any Councilmember wishes an item to be withdrawn from the Consent Agenda.
If any matter is withdrawn, the Presiding Officer shall place the item at an appropriate place
on the agenda for the current or a future meeting, or the matter may be addressed immediately
after passage of the remaining items on the Consent Agenda.
m. Unfinished Business
[includes matters that were pending when a previous meeting adjourned, or matters
specifically postponed to the present meeting]
n. New Business [Action items are designated as New Business]
Any member of the public who wishes to verbally address the Council on an action item on
the current agenda, shall proceed to the podium at the time when comments from the public
are invited during the agenda item discussion. The Council may hear such comments before
or after initial Council discussion. The Presiding Officer may also invoke a sign -in procedure.
If necessary the Presiding Officer in consultation with the City Manager and/or City Attorney
shall rule on the appropriateness of verbal public comments as the agenda item is reached. The
Presiding Officer may change the order of speakers so that comment is heard in the most
logical groupings.
o. Administrative Reports or tracking of an administrative issue or topic.
p. Information Only Items These items are generally not discussed or reported.
q. City Manager Comments
r. Executive Session (as required) (See Chapter 1, section B lc below)
s. Adjournment. No Council meeting should be permitted to continue beyond approximately 9:00 p.m.
without approval of a majority of the Councilmembers present. A new time limit shall be established
before taking a Council vote to extend the meeting. When a motion is made to adjourn into Executive
Session for a specified period of time, and if the executive session is the last item on a regular agenda,
no additional motion is needed to extend the meeting beyond 9:00 p.m. since that is implied as part of
the motion to adjourn into Executive Session. In the event that a meeting has not been closed or
continued by Council as herein specified, the items not acted on shall be deferred to the next regular
Council meeting, unless the Council by a majority vote of members present determines otherwise.
b. Study Session Format
1. Normally held 1St 3rd and 5t1 Tuesdays. The purpose of the study session format is to allow
Councilmembers to be made aware of impending business and allow informal discussion of issues that might
be acted on at a future meeting. Action items should normally not be included on a study session agenda,
although there likely will be times when due to deadlines or other pressing or time sensitive issues, action
items must be included. Study sessions shall be in a less formal setting than regular formal meetings. Council
may be seated other than at the dais, but shall not discourage public observation. Unless there are designated
action items which permit public comment, there shall be no public comment at study sessions although the
Council may request staff or other participation in the same manner as a regular formal Council meeting. The
City Clerk, under the direction of the City Manager, shall arrange a Council study session agenda for the
meeting. A copy of the agenda and accompanying background materials shall be prepared for
Councilmembers, the City Manager, appropriate staff and the press, on or before 4:30 p.m., one day before the
meeting. Councilmembers have the option of accessing their Council packet via the City's website. Unless
notified otherwise, the City Clerk shall prepare a hard copy agenda packet for individual Councilmembers.
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2. Action Items. Although action items may occasionally be included on a study session agenda, it is
the preference of Council to keep those instances to a minimum. Because a study session is a recognized
meeting according to the "Open Public Meetings Act," it is permissible for Council to take final action during
these meetings. As in the formal format meetings, public comment will be allowed on action items.
3. Unexpected Motions.:_ Because study sessions are usually understood by the public and media as
referring to meetings at which Council considers and discusses items and does not take final action or vote, it
could be misleading to the public as to the purpose of the meeting if a motion is made unexpectedly. As it is
Council's practice to invite public comment after most motions, it would be inappropriate to make a "surprise"
motion unless there is a rare special circumstance. Voting or making a motion when neither is included on an
agenda does not violate state law, but for consistency sake and to avoid any surprises to the public and media,
the practice is discouraged.
4. Presiding Officer's Role. The role of the Presiding Officer is to facilitate free flowing discussion
without the necessity of each Councilmember being recognized by the Presiding Officer. The Presiding Officer
retains the option of assuming the function of the discussion leader at any time in order to maintain decorum
and ensure all Councilmembers have the opportunity to be heard, and to keep the discussion properly focused.
5 Outside Requests. Outside requests to be included on a Council agenda will only be permitted if
they are considered the official business of the City. Such requests should be submitted to the City Clerk at
least 10 days prior to the appropriate Council meeting. The City Clerk shall consult with the City Manager and
the Mayor for a determination of whether the matter is an administrative issue, and whether it should be placed
on an upcoming Council agenda. Playing of videos , DVD's, PowerPoints, or other electronic presentations
shall be pre-screened and pre -approved by the City Manager, who shall determine the appropriateness of the
material. In the event the presenter has no PowerPoint or other material to submit prior to the meeting, the
presenter shall be requested to provide a brief written summary of the topic and items to be discussed. All
written materials, including the written summary, shall be submitted to the City Clerk at least 10 days prior to
the appropriate Council meeting.
6. Forms of Address. Councilmembers and staff have the option of addressing each other on a first
name basis during the study session format meetings.
7. Order of Business. The business of all study session meetings of the Council shall be transacted as
follows, provided, however, that the Presiding Officer may, during a Council meeting, rearrange items on the
agenda to conduct Council business more expeditiously, without the necessity of a formal action or motion.
However, adding or removing items from the agenda once a meeting has been called to order requires Council
to make a motion and vote on approving the "amended agenda."
a. Call to Order
b. Roll Call. The City Clerk shall conduct a roll call of Councilmembers (See Chapter 1, C4 page 17
for procedure to excuse an absence.)
c. Approval of Agenda/Amended Agenda. In case of an emergency or an extremely time -sensitive
issue which neither the administration nor the entire Council was aware of prior to the distribution of
the agenda and accompanying materials, a new item may be introduced by a Councilmember, with
concurrence of at least three other Councilmembers, or by the City Manager and suggested as an
amended agenda item for the present meeting. If a new item(s) is added, Council shall then consider a
motion to approve the amended agenda. ("Three -Touch Principle" should be followed whenever
possible.) It is preferable that a motion to amend the agenda be made at the onset of the meeting in
place of `Approval of Agenda,' recognizing that there will emergencies or other situations when such
motion to amend the agenda will be made at other times during the meeting.
d. Presenter's Role. During the Council study session, the presenter should introduce the subject and
give background information, identify the discussion goal, act as facilitator to keep the discussion
focused toward the goal, and alert the Presiding Officer when it is appropriate, to schedule the topic
for a motion or official direction of the Council.
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e. Advance Agenda
f. Information Only Items These items are generally not discussed or reported.
g. Council Check-in: The purpose of this item is to allow Councilmembers an opportunity to report on
an activity or key issue which either just arose, needs immediate or imminent action, or to simply
report on something on connection with their role as a Councilmember, that transpired since the last
Council meeting. It is also an opportunity for Councilmembers to bring up topics for clarification or
to address other upcoming concerns.
h. City Manager Comments: The purpose of this agenda item is to allow the City Manager the
opportunity to brief Council on activities or issues which either just arose, needs immediate or
imminent action, or to simply inform Council of items that transpired since the last Council meeting,
or will occur before the next Council meeting.
i Adjourn. No Council meeting should be permitted to continue beyond approximately 9:00 p.m.
without approval of a majority of the Councilmembers present. A new time limit shall be established
before taking a Council vote to extend the meeting.
c. Executive Sessions
1. Executive sessions shall be held pursuant to the Open Public Meetings Act, 42.30 RCW . Council
may hold an executive session during a regular or special meeting. Before convening in executive session, the
Presiding Officer shall ask for a motion from Council to publicly announce the purpose for adjourning into
executive session; when the executive session will be concluded; and the likelihood of Council taking action
at the close of the executive session and return to open session.
a. At the close of the executive session and upon Council's return to chambers, the Presiding Officer
declares Council out of executive session, and asks for the appropriate motion (i.e. an action motion
or a motion to adjourn).
b. To protect the best interests of the City, Councilmembers shall keep confidential all verbal and
written information provided during executive sessions. Confidentiality also includes information
provided to Councilmembers outside of executive sessions when the information is considered exempt
from disclosure under the Code of Ethics for Municipal Officers (RCW 42.524) and/or the Public
Records Act (RCW 42.565).
2. RCW 42.30.110 explains the purpose for holding an executive session, some of which include:
a. RCW 42.30.110(1)(b). To consider the selection of a site or the acquisition of real estate by lease or
purchase when public knowledge regarding such consideration would cause a likelihood of increased
price (pending land acquisition).
b. RCW 42.30.110(1)(g). To evaluate the qualifications of an applicant for public employment or to
review the performance of a public employee. However, subject to RCW 42.30.140(4) (labor
negotiations), discussion by a governing body of salaries, wages, and other conditions of employment
to be generally applied within the agency shall occur in a meeting open to the public, and when a
governing body elects to take final action hiring, setting the salary of an individual employee or class
of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open
to the public. [Note: stating that an executive session is to discuss a "personnel matter" is not sufficient
because only certain types of personnel matters are appropriate for discussion in an executive session.]
(review qualifications of a public employee)
c. RCW 42.30.110(1)(h). To evaluate the qualifications of a candidate for appointment to elective
office. However, any interview of such candidate and final action appointing a candidate to elective
office shall be in a meeting open to the public (review qualifications of an elected official).
d. RCW 42.30.110(1)(i). To discuss with legal counsel representing the agency matters relating to
agency enforcement actions, or to discuss with legal counsel representing the agency litigation or
potential litigation to which the agency, the governing body, or a member acting in an official capacity
is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result
Page 14 of 64
in an adverse legal or financial consequence to the agency. For purposes of this subsection (1)(i),
"potential/pending litigation" means matters protected by Rules of Professional Conduct (RPC) 1.6 or
RCW 5.60.060(2)(a) concerning:
(1) Litigation that has been specifically threatened to which the agency, the governing body,
or a member acting in an official capacity is, or is likely to become, a party;
(2) Litigation that the agency reasonably believes may be commenced by or against the
agency, the governing body, or a member acting in an official capacity; or
(3) Litigation or legal risks of a proposed action or current practice that the agency has
identified when public discussion of the litigation or legal risks is likely to result in an adverse
legal or financial consequence to the agency.
3. Council may adjourn into executive session even if it is not listed on the meeting agenda. There is
a requirement in RCW 35A.12.1606 that the public be made aware of the preliminary agendas of meetings in
advance of the meeting, but that does not mean that an item that arises after the agenda has been posted cannot
be discussed at the meeting, even in executive session. Since final action on the matter would not be taken at
the executive session, it would not violate any provision in state law to hold an executive session at a regular
Council meeting even if the executive session was not listed on the agenda. [MRSC Index -General
Government -Executive sessions.] Although amending the agenda is not required in order to adjourn into
executive session, it is a good practice for the Mayor to announce at the beginning of the meeting, that Council
will be adjourning into an executive session at the end of the regular meeting.
4. Attendance at Executive Sessions. The City Attorney or Deputy City Attorney shall attend executive
sessions which address litigation or potential litigation. The question of who may attend an executive session
other than the Council, is determined by the City Manager.
2. Special Meetings
a. Meetings set at days, times, and places other than Tuesdays at 6:00 p.m. in the Spokane Valley City
Council Chambers shall be deemed "special meetings," such as joint meetings with other jurisdictions or
entities (Board of County Commissioners, Planning Commissioners), and Council workshops or retreats.
b. A special meeting may be called by the Mayor or any three members of the Council. (RCW
35A.13.1707, 35A.12.1108). Written notice of the special meeting shall be prepared by the City Clerk. The
notice shall contain information about the meeting, including date, time, place, and business to be transacted
and shall be posted on the City's website and displayed at the main entrance of the meeting location (RCW
42.30.0809). The notice shall be delivered to each member of Council at least 24 hours before the time specified
for the proposed meeting (RCW 35A.12.11010). The noticing regarding such decision to hold a special meeting
(made by the Mayor or any three Councilmembers), shall be handled by the City Clerk's Office through the
City Manager.
c. The notices provided in this section may be dispensed within the circumstances provided by RCW
42.30.080", that is: (a) As to any member who, at or prior to the time the meeting convenes, files with the
City Clerk a written waiver of notice, (b) As to any member who was actually present at the meeting at the
time it convenes, and (c) In the event a special meeting is called to deal with an emergency involving injury or
damage to persons or property or the likelihood of such injury or damage, when time requirements of such
notice would make notice impractical and increase the likelihood of such injury or damage; or as otherwise
provided by law.
d Agendas shall be drafted in a form submitted by the City Clerk, approved by the City Manager, and
distributed in a manner similar to agendas for formal and study session meetings. The processes and rules for
agenda content apply to regular formal, study session format, as well as special meetings.
e. Special meeting agendas may include action and non -action items. It is the practice of Council to
allow time for the public to comment on action items and the "public comment" should be so noted on the
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agenda. Once the Special Meeting Agenda has been published and distributed, the agenda may be amended
provided the amended agenda is distributed to Councilmembers and to the media, and posted on the City's
website and at the meeting doorway, at least 24 hours in advance of the special meeting. Final disposition shall
not be taken on any other matter at such meeting, which means that the governing body may address other
matters not identified in the special meeting notice or agenda, provided 'final disposition' regarding such
matters is not taken(RCW 42.30.080(3)12) Council may not pass a franchise ordinance at a special meeting
[RCW 35A.47.040].
3. Emergency Meetin2s: Emergency Council meetings may be called by the Mayor or any two
Councilmembers, consistent with the provisions of 42.30 RCW. Meeting time, location and notice
requirements do not apply to emergency meetings called for emergency matters as permitted by RCW
42.30.070, 42.30.080, and 42.14.075:
"If, by reason of fire, flood, earthquake, or other emergency, there is a need for expedited action by a
governing body to meet the emergency, the presiding officer of the governing body may provide for a
meeting site other than the regular meeting site and the notice requirement of this chapter shall be
suspended during such emergency." [RCW 42.30.070]
"The notices provided in this section may be dispensed with in the event a special meeting is called to
deal with an emergency involving injury or damage to persons or property or the likelihood of such
injury or damage, when time requirements of such notice would make notice impractical and increase
the likelihood of such injury or damage." [RCW 42.30.080(4)]
"Whenever, due to a natural disaster, an attack or an attack is imminent, it becomes imprudent,
inexpedient or impossible to conduct the affairs of a political subdivision at a regular or usual place or
places, the governing body of the political subdivision may meet at any place within or without the
territorial limits of the political subdivision on the call of the presiding official or any two members of
the governing body. After any emergency relocation, the affairs of political subdivisions shall be
lawfully conducted at such emergency temporary location or locations for the duration of the
emergency." [RCW 42.14.075]
4. Pre -Agenda Meetin2s:
The City Manager, City Clerk, Mayor and Deputy Mayor generally meet at a fixed weekly time to review the
Council agenda of the upcoming meeting, which gives all involved an opportunity to ask questions and gather
any additional materials or research needed for the impending meeting. This meeting also serves as an
opportune time to discuss the Advance Agenda, which is a planning document to aid in scheduling items on
future Council agendas. (see also internal committees)
5. Cancellation of Meetings:
State law does not require any specific procedure for canceling an upcoming meeting, however, notice of the
cancellation to the public, Councilmembers, and staff should be given by the Clerk in a similar manner that
notice is given for a special meeting. The decision to cancel a meeting will be made by the Agenda Committee
and noted on the Advance Agenda. The noticing of such decision will be handled by the City Clerk through
the City Manager. Upon cancellation of a formal meeting, either the study session immediately before such
meeting or the study session immediately after such meeting, shall include an opportunity for general public
comment.
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C. Meeting Rules and Procedures
1. Council Rules of Order
The City Clerk shall serve as the official parliamentarian for all Council meetings, and shall keep a copy of the
most current "Robert's Rules of Order" (RONR) in Council Chambers during Council meetings.
2. Quorum
At all regular and special meetings of the Council, a majority of the Councilmembers who hold office shall
constitute a quorum for the transaction of business. A lesser number may adjourn from time to time, provided
that written notice of said adjournment is posted on the exterior Council Chamber doors pursuant to RCW
42.30.09013. Council meetings adjourned under the previous provision shall be considered regular meetings
for all purposes. (RCW 35A.13.17014, 35A.12.120'5)
3. Seating Arrangement
Councilmembers shall occupy the respective seats in the Council Chamber assigned to them by the Mayor.
4. Attendance
a. Unexcused Absences: A Councilmember's responsibility to attend Council meetings should not be
taken lightly, nor should a decision to remove a Councilmember for missing meetings. Pursuant to RCW
35A.12.06016 "a council position shall become vacant if the councilmember fails to attend three consecutive
regular meetings of the council without being excused by the council." As soon as possible after two
consecutive unexcused absences, and prior to a third consecutive unexcused absence, the absent
Councilmember must request a leave of absence if they desire to remain on the Council. At a third consecutive
meeting where a Councilmember is not excused and there has been no request for a leave of absence, the absent
Councilmember's office shall be forfeited effective immediately.
b Excused Absences: Members of Council may be excused from meetings with prior notification to
the Mayor, City Clerk, or City Manager prior to the meeting, and by stating the reason for the inability to
attend. Acceptable excuses for missing meetings may include death of a family member, family or personal
illness, inclement weather, accident, scheduled vacations, family or personal emergency, or unusual or
unforeseen circumstances. Following or prior to roll call, the Presiding Officer shall inform the Council of the
member's absence, and inquire if there is a motion to excuse the member. The motion shall be nondebatable.
Upon passage of such motion by a majority of members present, the absent member shall be considered
excused and the City Clerk shall make an appropriate notation in the minutes.
c Leave of Absence:
1. A Councilmember whose serious health or physical condition would prevent them from performing
the duties of Councilmember may ask to be placed on a leave of absence under the following
conditions:
a) Such serious health or physical condition must be certified in writing by a medical
physician.
b) The request for a leave of absence shall be in writing, and hand -delivered or mailed
to the Mayor, City Clerk, or City Manager at least one week prior to the date when
such leave would commence.
c) The request for a leave of absence must state the anticipated date the Councilmember
will resume their duties.
d) By majority vote of the whole Council, a leave of absence shall be granted as follows:
1) The absence shall not exceed 90 days from the date the motion is passed by
Council
2) The absent Councilmember shall retain pay and medical benefits during the leave
of absence
3) At the end of the 90 -day leave of absence, the absent Councilmember shall either:
Page 17 of 64
a) Return to normal Council duties commencing with the first Tuesday
following the end of the 90 -day leave; or
b) be subject to RCW 35A.12.060 concerning three consecutive absences,
beginning with the first Tuesday following the end of the 90 -day leave.
d. A leave of absence may only be granted twice during a Councilmember's four-year term, with no
less than six months between each request. Upon approval of a leave of absence, the absent
Councilmember shall not be replaced with a pro -tem Councilmember during the absence.
5. Respect and Decorum
It is the duty of the Mayor and each Councilmember to maintain dignity and respect for their offices, City staff
and the public. While the Council is in session, Councilmembers shall preserve order and decorum and a
Councilmember shall neither by conversation or otherwise, delay or interrupt the proceedings of the Council,
nor disrupt or disparage any Councilmember while speaking. Councilmembers and the public shall comply
with the directives of the Presiding Officer. Any Councilmember making disruptive, disparaging or
impertinent remarks, or unreasonably disturbing the business of the Council shall be asked to cease such
disruption. Any other person attending a Council meeting who disrupts the meeting in such a fashion that the
Council is impaired in its ability to attend to the business of the City, may be asked to leave, or be removed
from the meeting. At any time during any Council meeting, any Councilmember may object to personal affront
or other inappropriate comments, by calling for a "point of order." After the Councilmember is recognized by
the Presiding Officer and the Councilmember explains their point concerning respect and decorum, or lack
thereof, the Presiding Officer shall rule on the remark. If the person making the remark is a Councilmember,
the Presiding Officer may ask the Councilmember to cease. If the person making the remark is a member of
the public, the Presiding Officer shall determine if the remark is actually disruptive, and whether the remark
has impaired the ability of the Council to attend to the business of the City. If so, the Presiding Officer shall
seek the removal of that person from the meeting. Continued disruptions may result in a recess or adjournment
as set forth in #9 below.
6. Dissents and Protests
Any Councilmember shall have the right to express dissent from or protest verbally or in writing, against any
motion, ordinance or resolution of the Council and have the reason therefore entered in the minutes.
7. Councilmember Meeting Participation by Telephone/Video Conference
Telephone/video conference participation by Councilmembers may be allowed provided that a quorum of
Councilmembers shall be physically present for the Council meeting in question, and provided technical
availability and compatibility of electronic equipment enables the conferencing Councilmember(s) to hear the
proceedings, be heard by those present, and participate in Council discussion. More than one Councilmember
may request participation via telephone for the same meeting, provided that those Councilmembers would be
able to be reached at the same phone number, as the Council Chamber's current system can only accommodate
the use of one telephone number per meeting.
a. Requests to use telephone/video conference participation shall be approved by the Council by motion.
Such participating Councilmember(s) shall be present and counted. So as not to disrupt the Council
meeting, adequate notice shall be given to allow appropriate setup in time for the beginning of the meeting.
b. Telephone/video conference participation for voting purposes shall be allowed for public hearings or
any quasi-judicial proceedings, and the requesting Councilmember(s) shall declare that (s)he has reviewed
the associated material (if any) provided for those hearings and/or proceedings prior to the time the vote
will be taken by Council.
8. Internet Use
Use of the City's network systems implies Council is aware of and understands that the system is provided to
assist in the performance of their roles as Councilmembers, and as such, Councilmembers are obligated to use,
conserve and protect electronic information and information technology resources and to preserve and enhance
the integrity of those resources which belong to the citizens of Spokane Valley.
a. As noted on page 11, Councilmembers shall avoid accessing any electronic message during Council
meetings. Accessing such communication could be construed as receiving public comment without the benefit
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of having the citizen in person to address their concerns. Likewise, Councilmembers shall avoid browsing the
Internet of non -City business during Council meetings in order that Council's full attention can be given to the
topic at hand.
b. Information technology resources are provided for the purpose of conducting official City business.
The use of any of the City's information technology resources for campaign or political use is prohibited
unless it has been determined by the City Attorney, Washington State Attorney General, or Washington Public
Disclosure Commission, that such use is not a violation of RCW 42.17A.555'7 or is otherwise authorized by
law.
c. Confidential material shall not be sent via e-mail.
d. All letters, memoranda, and interactive computer communication (e-mail) involving
Councilmembers, the subject of which relates to the conduct of government or the performance of any
governmental function, with specific exceptions stated in the Public Records Act (RCW 42.56) are public
records. Copies of such letters, memoranda and interactive computer communication shall not be provided to
the public or news media without filing a public record request with the City Clerk. With this in mind, texting
concerning City business is strongly discouraged.
e. E-mail communications that are intended to be distributed among all Councilmembers, whether
concurrently or serially, shall be considered in light of the Open Public Meetings Act. If the intended purpose
of an e-mail is to have a discussion that should be held at an open meeting, the electronic discussion should
not occur, and Council discussion should wait until everyone has had ample opportunity to view the message
before including such topic(s) on an upcoming agenda.
9. Adjournment Due to Emergency or Disruption
In the event of an emergency such as a fire or other natural or catastrophic disaster, threatened violence, or
inability to regain or retain good order, the Presiding Officer shall forthwith declare a recess, adjourn, or
continue the meeting, and the City Council as well as everyone in the room shall immediately leave the meeting
room. The Presiding Officer may reconvene the meeting when it has been determined by the appropriate safety
officials that it is safe to do so.
10. Permission Required to Address the Council
Persons other than Councilmembers and staff shall be permitted to address the Council upon recognition and/or
introduction by the Presiding Officer or City Manager.
11. Approaching the Dais by Members of the Public
Once a Council meeting has been called to order, members of the public are prohibited from stepping between
the speaker's podium and the dais, or stepping behind any part of the dais or stepping behind those sections
adjacent to the dais. If citizens wish Council to receive materials, those materials should be handed to the City
Clerk prior to the meeting or during the public comment section of the agenda; and the Clerk will distribute
the materials to members of Council. Council reserves the right to invite anyone forward to the podium to be
addressed by Council.
12. Out of Order Requests
Occasionally a member of the public may wish to speak on an agenda item but cannot remain until the item is
reached on the agenda. During "Open Comments From the Public," such person may request permission to
speak by explaining the circumstances. The Presiding Officer in his/her sole discretion shall rule on whether
to allow the out of order request. Alternatively, the member of the public could also discuss their request with
the Mayor prior to the meeting.
13. Photographs, Motion Pictures or Videos Requiring Artificial Illumination — Prior Permission
Required
No overhead projection, photographs, motion pictures, or videos that require the use of floodlights, or similar
artificial illumination shall be used by the public at City Council meetings without the prior consent of the
Presiding Officer or the City Manager.
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14. Placing Items on an Agenda:
a. New Item Council Business: At the appropriate time during a Council meeting (such as Council
Comments, or Advance Agenda), a Councilmember may request to have items placed on a future agenda. Each
request shall be treated separately. The City Manager is most familiar with staff's workload and shall determine
when the item can be prepared and brought forward to Council, unless the Council wants to discuss the item
prior to staff's involvement. The following process shall be used to propose an item for a future Council
meeting:
1) A Councilmember may propose an item and give a brief explanatory background of the issue and
its importance to the City.
2) Councilmembers may ask clarifying questions .
3) By a show of hands, a consensus of four or more Councilmembers may move the item forward to
a future agenda.
b. Except for routine items such as those found on most Consent Agendas, requests for items to come
before Council shall be routed through the City Manager or come directly from the City Manager as part of
the normal course of business.
15. Motions and Discussion
a. Order of Procedure:
1. Member of Council makes a motion by stating: "I move .. ."
After the motion is seconded
Staff makes their presentation
Mayor asks Council if there are any questions for staff
Once all questions have been addressed, the staff member steps away from the podium
to allow for the public comment opportunity.
2. The Mayor invites public comments. Public comments should be limited to one comment per
person per topic and limited to three minutes. The Mayor reminds the public this is time for
comments and not discussion; and if the public has questions, those questions shall be addressed by
staff at another time outside the meeting.
3. The Mayor opens the floor to Council for discussion. The maker of the motion normally begins
the discussion. The discussion must have bearing on whether the pending motion should be adopted
(RONR §43); and can be prefaced by a few words of explanation, but must not become a speech
(RONR §4). All Council remarks should be addressed through the Mayor.
4. When discussion has ended, the Mayor re -states the motion or asks the Clerk to re -state the motion.
Once the motion is re -stated, the Mayor calls for the vote, which is normally taken by voice. The
Mayor or the Clerk then states whether the motion passed or failed.
b. In General:
1. Except in rare circumstances, Council motions shall be in the form of an affirmative motion.
Affirmative motions are preferred to prevent "approval by default" of a failed negative motion.
2. Agenda items scheduled for Council action shall require a motion by a Councilmember before
discussion unless by majority vote the Council suspends the requirement. If a motion fails, the agenda
item shall be considered concluded. However, said item could be reconsidered if done during the same
meeting, or through Council majority vote could be brought back at a later meeting to "rescind an
action," or to "amend something previously adopted." (Mayoral appointments excepted. See
Committees for further discussion.)
3. Councilmembers should direct questions to the City Manager or the designated presenter.
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4. Main motions are made when no other motion is pending (see chart below). They are debatable and
subject to amendment. Since seconding a motion means "let's discuss it," if there is no second but
discussion ensues, the matter of having a second to proceed is moot and the motion can proceed.
However, if there is no second and no discussion, the motion does not progress. Note that the motion
does not "die for a lack of a second" but it merely does not progress.
5. The maker of a motion can withdraw their motion with the approval of the majority of
Councilmembers (see notes below table below). The person making the motion is entitled to speak
first to the motion. A maker of the motion may vote against the motion but cannot speak against their
own motion.
6. No one should be permitted to speak twice to the same issue until everyone else wishing to speak
has spoken. All remarks shall be directed to the Presiding Officer and shall be courteous in language
and deportment (Robert's Rules of Order Newly Revised, Article VII, Section 43, Decorum in Debate),
keeping in mind it is not the Councilmember, but the measure that is the subject of debate.
7. When an amended motion is on the floor, the vote is taken on whether to adopt the amendment. If
adopted, the next vote is on the fully amended motion.
8. Motions should be reserved for items marked on the agenda for action, so as to avoid any surprises
for Council, staff and the public.
Page 21 of 64
Parliamentary Procedure at a Glance
Roberts
Rules of
Order §
IF YOU
WANT TO
YOU SAY
INTERRUPT
NEED
2"D
Can be
Debated
Can be
Amended
VOTE
11
Postpone
indefinitely (the
purpose is to
prevent action
or kill an issue.)
I move to postpone ...
. (an affirmative vote
can be reconsidered; a
negative vote cannot.)
indefinitely
No
Yes
Yes
No
Majority
12
Modify wording
of motion
I move to amend the
motion by .. .
No
Yes
Yes
Yes**
Majority
14
Postpone to a
certain time
Ex: I move to postpone
the motion to the next
Council meeting.
No
Yes
Yes
Yes
Majority
16
Close debate
I move the previous
question, or I call for
the question ***
No
Yes
No
No
Majority*
17
To Table a
motion
I move to lay on the
table, the motion to
No
Yes
No
No
Majority
19
Complain about
noise, room
temperatures etc
Point of Privilege
Yes
Yes
Yes
Yes
Chair
decision
20
Take break
I move to recess for ..
No
Yes
No
Yes
Majority
21
Adjourn
meeting
I move to adjourn
No
Yes
No
No
Majority
23
Object to
procedure or
personal affront
Point of Order
Yes
No
No
No
Chair
decision
25
Suspend rules
I move to suspend the
rules and .. .
No
Yes
No
No
Majority*
34
Take matter
from table
I move to take from
the table the motion to
No
Yes
No
No
Majority
35
Reconsider
something
already
disposed of
I move we reconsider
action on .. .
No
Yes
Yes
Yes
Majority
It should be noted that the purpose of tabling a motion is not to simply postpone an issue or a vote. If the intended purpose
is to postpone, then the motion to postpone should be used. If more information is needed or desired in order to make the
most informed vote possible, then an option would be for the maker of the motion to simply withdraw the motion. The
consent of the seconder is not needed to withdraw a motion, however, withdrawal of a motion should be done with the
approval of a majority of Councilmembers present [Mayor, I request permission to withdraw my motion. The Mayor asks
if there is any objection, and if none, the motion is withdrawn. If there is objection, the Mayor will call for a vote.] While
a motion is still on the table, no other motion on the same subject is in order. The motion to table enables the assembly to
lay the pending question aside temporarily when something else of immediate urgency has arisen. The motion to "Lay on
the Table" is out of order if the evident intent is to kill or avoid dealing with a measure. (Robert's Rules of Order Newly
Revised, 10 Edition)
*(Robert's Rules of Order Newly Revised states 2/3 vote required. Council direction is to base vote on majority except on
matters where 2/3 (or majority plus one) is required by state statute.
* * If the main motion to amend can be amended.
***Call for the Question: if it is felt that debate on a motion on the floor has continued longer than warranted, a member of
Council may "call the question." The "call for the question" is a motion to end debate and vote immediately. If this "call
for the question" motion is passed by a majority vote, then the vote must be taken on the original debated motion on the
floor.
Page 22 of 64
16. Voting
The votes during all meetings of the Council shall be transacted as follows:
a. The Presiding Officer shall first call for a vote from those in favor of the motion, followed by a call
for those opposed to the motion, and afterwards shall state whether the motion passed or failed. Unless
otherwise provided by statute, ordinance, or resolution, all votes shall be taken by voice or a show of
hands. At the request of any Councilmember or the City Clerk, a roll call vote shall be taken by the
City Clerk. The order of the roll call vote shall be determined by the City Clerk.
b. Unless otherwise provided by statute, ordinance, or resolution, in case of a tie vote on a motion, the
motion shall be considered lost.
c. Every member who was present when the question was called, shall give his/her vote. If any
Councilmember refuses to vote "aye" or "nay," their vote shall be counted as a "nay" vote unless the
Councilmember has recused themself due to actual or perceived appearance of a conflict of interest,
which shall be so stated prior to the vote at hand.
d. The passage of any ordinance, grant or revocation of franchise or license, and any resolution for
the payment of money, any approval of warrants, and any resolution for the removal of the City
Manager shall require the affirmative vote of at least a majority of the whole membership of the
Council (RCW 35A.12.12018). Except as provided in "e" below, all other motions or resolutions shall
require an affirmative vote of at least a majority of the quorum present.
e. Majority Plus One: The passage of any public emergency ordinance (an ordinance that takes effect
immediately), expenditures for any calamity, violence of nature, riot, insurrection, or war; and
provisions for a lesser emergency, such as a budget amendment (RCW 35A.33.09019), shall require
the affirmative vote of at least a majority plus one of the whole membership of the Council. (RCW
35A.13.19020)
17. Recusal From Discussion and Consideration.
Situations may arise when a Councilmember should consider whether to recuse themselves from the
consideration and decision-making on a particular item. These situations can arise in various ways, including
having an interest in a contract being considered by the City, or when a Councilmember has a bias in some
fashion regarding an issue before the Council. For additional discussion and explanation, please see Appendix
C — Spokane Valley Councilmembers' Statement of Ethics. The overarching goal of the conflict of interest
laws is to prevent municipal officers from engaging in self-dealing. Seattle v. State, 100 Wn.2d 232, 246
(1983). [Self-dealing is defined as a situation in which a fiduciary acts in his own best interest in a transaction
rather than in the best interest of his clients. A fiduciary is legally obligated to act in the best interest of his
clients. A fiduciary is a person to whom property or power is entrusted for the benefit of another.]
a. Prohibited acts. There are some conflicts which cannot be waived, and some actions in which
Councilmembers shall not engage. RCW 42.23.070 prohibits municipal officers from:
(1) Using "his or her position to secure special privileges or exemptions for himself, herself, or others."
(2) Directly or indirectly giving or receiving or agreeing to receive "any compensation, gift, reward,
or gratuity from a source except the employing municipality, for a matter connected with or related to
the officer's services as such an officer unless otherwise provided for by law."
(3) Accepting employment or engaging in business or professional activity that "the officer might
reasonably expect would require or induce him or her by reason of his or her official position to
disclose confidential information acquired by reason of his or her official position."
(4) Disclosing confidential information "gained by reason of the officer's position, nor may the officer
otherwise use such information for his or her personal gain or benefit."
b. Conflict of interest contracts. In contractual matters, Councilmembers are required to avoid directly
benefitting from contracts entered into by the City. When a Councilmember is aware that they may benefit
from such a contractual relationship, they are required to recuse themselves. Other situations may arise where
a Councilmember may indirectly benefit. In these circumstances, the determination of whether a conflict of
Page 23 of 64
interest exists such that they should recuse themselves will have to be made by that Councilmember based on
facts and circumstances known at the time.
c. Bias for or against a proposed action. There will be situations for each Councilmember where, based upon
their current or prior work or personal relationships, that Councilmember may not be able to participate in a
discussion and decision on a given issue because they likely can't be objective. In such an event, the
Councilmember must give due consideration to their potential to be predisposed, and whether they believe
they can objectively consider and decide on the issue. If the answer is yes, then the Councilmember may
proceed. If this self-analysis is difficult as to whether the Councilmember can be objective, but the
determination is that they can, the Councilmember should strongly consider disclosing the nature of the
potential bias to the Council, and then announce whether they believe they can or cannot proceed. If the
Councilmember does not believe they can be reasonably objective, they should recuse themselves from the
discussion and consideration. The purpose for recusal under such circumstances is that the Council wants the
public to have the utmost confidence that decisions are made objectively, and that all citizens and businesses
will be treated equally and fairly.
d. Process and Disclosure: When a Councilmember determines recusal is appropriate, or when it is required
by law, the Councilmember shall announce that they need to recuse themselves, explain the factual
circumstances, then step off the dais and out of the Council chambers. A staff member will retrieve the
Councilmember once that issue is finished being discussed. The determination of whether to recuse oneself
from an issue, and then formally recusing, shall occur before any discussion has taken place on that issue to
ensure that Councilmember does not participate in the matter in any fashion.
e. The following is an example of appropriate language where recusal is warranted:
Following careful analysis and consideration, I think it is appropriate for me to recuse myself from any
discussion and decision on this matter. I have known the owners of * business for * years, am friends with
them, and believe it would be most appropriate for me not to participate in this matter. As such, I will
recuse myself and step out of the room.
OR
Following careful analysis and consideration, I think it is appropriate for me to recuse myself from any
discussion and decision on this matter. I own a business that competes directly with the business at issue,
and believe it would be most appropriate for me not to participate in this matter. As such, I will recuse
myself and step out of the room.
f. The following is an example of appropriate language where the Councilmember determines that he/she does
not need to recuse themselves from the matter:
Following careful analysis and consideration, I think it is appropriate for me to participate in the discussion
and decision on this matter. Although I am somewhat familiar with this matter from my prior association
with *, I believe I can be objective and unbiased. As such, I will not recuse myself, and will participate
with the rest of the Council in the discussion and decision.
18. Ordinances
Except for unusual circumstances or emergencies, ordinances and resolutions shall customarily be prepared,
introduced and proceed in accordance with the "Three Touch Principle." Prior to final passage of all
ordinances or resolutions, such documents shall be designated as drafts.
a. A Councilmember may, in open session, request of the Presiding Officer that the Council consider
enacting an ordinance for a specific purpose. The Presiding Officer then may assign the proposed
ordinance to the administration, a committee, or the Council for consideration. The committee or
administration shall report its findings to the Council. The City Manager may propose the drafting of
Page 24 of 64
ordinances (RCW 35A.1321). Citizens, Boards and Commissions may also propose consideration of
ordinances and resolutions.
b. Sponsorship. When a Councilmember wishes to assume sponsorship of an ordinance or resolution,
once on the agenda, he or she should so announce, make the initial motion and provide an introduction
of the measure.
c. Ordinances shall normally have two separate readings at separate Council meetings. Unless waived
by the City Council at each reading, the title of an ordinance shall be read by the City Clerk prior to
its passage. However, if a Councilmember requests that the entire ordinance or certain sections be
read, such request shall be granted. Printed copies shall be available upon request to any person
attending a Council meeting.
d. The provision requiring two separate readings of an ordinance may be waived at any meeting of the
Council by a majority vote of all members present. (This would require a successful motion to suspend
the rules and pass the ordinance on a first reading.)
e. If a motion to pass an ordinance to a second reading fails, the ordinance shall be considered lost,
unless a subsequent motion directs its revision and resubmission to first reading.
f. Any ordinance repealing any portion of the Spokane Valley Municipal Code shall also repeal the
respective portions of the underlying ordinance(s). Ordinances repealing earlier ordinances shall not
apply to acts, incidents, transactions or decisions occurring before such repeal.
g. Council may not pass a franchise ordinance at a special meeting [RCW 35A.47.04022]
h. The passage of any ordinance, grant or revocation of franchise or license shall require the
affirmative vote of at least a majority of the whole membership of the Council.
i. The passage of any public emergency ordinance (an ordinance that takes effect immediately),
expenditures for any calamity, violence of nature, riot, insurrection, or war; and provisions for a lesser
emergency, such as a budget amendment (RCW 35A.33.09023), shall require the affirmative vote of at
least a majority plus one of the whole membership of the Council. (RCW 35A.13.19024)
j. Occasionally, an ordinance will be on an agenda the same night as a public hearing on the same
topic, such as a public hearing on a budget, amended budget, proposed tax, or moratorium, and an
ordinance approving that item. When that occurs, after the public hearing has been closed and Council
moves to the ordinance action item, public comment shall not be taken on the ordinance since it was
just taken as part of the public hearing process. Public comment will also not be taken during the
ordinance's second reading at a subsequent Council meeting. This procedure will also be used if a
public hearing on a specific issue is held before the Planning Commission; so that when the resulting
ordinance comes before Council, public comment will not be taken on either the first or the second
reading.
19. Resolutions
A resolution may be approved on the same day it is introduced. While it is not necessary to have the title of a
resolution read aloud, Council may invoke the two reading procedures described above to facilitate public
understanding and/or comment on the resolution. If Council invokes the two reading procedures, a
Councilmember may request that the entire resolution or certain sections be read, and such request shall be
granted and the City Clerk shall read as requested. Printed copies shall be made available upon request to any
person attending a Council meeting.
a. The passage of any resolution for the payment of money, any approval of warrants, and any
resolution for the removal of the City Manager shall require the affirmative vote of at least a majority
of the whole membership of the Council.
b. Occasionally, a resolution will be on an agenda the same night as a public hearing on the same topic,
such as a public hearing on an amended Transportation Improvement Program, and a Resolution
approving that amendment. When that occurs, after the public hearing has been closed and Council
moves to the resolution action item, public comment shall not be taken on the resolution since it was
just taken as part of the public hearing process. This procedure will also be used if a public hearing on
a specific issue is held before the Planning Commission, which would result in a resolution for Council
consideration.
Page 25 of 64
20. Community Recognition Program:
a. In an effort to acknowledge outstanding citizens, businesses and organizations who have made a significant
contribution, or have had or continue to have, a positive impact on the citizens of our community, the Council
has implemented a Community Recognition Program.
b. Eligibility: Must be a citizen/resident or an owner/operator of a business within Spokane Valley City limits.
City of Spokane Valley elected officials, staff members and their relatives are not eligible for nomination,
however, they may submit nominations. There is no limit to the number of nominations one may submit.
c. Selection: will be made by the Mayor with confirmation by the Council. If selected, recognition will take
place at a City Council meeting and depending upon the nature of the nomination, the honoree will be presented
with a proclamation, certificate of appreciation, and/or a key to the City.
d. Process: Nominations shall be submitted on a Community Recognition Form, addressed to the City Clerk,
and may be made at any time.
e. Selection of these recipient(s) will typically be held during a formal format Council meeting, under the
Agenda Item of Introduction of Special Guests and Presentations.
21. Proclamations:
a. Ceremonial proclamations not associated with the Community Recognition Program.
1. These proclamations are not statements of policy but are a means by which the City can recognize
an event, group or individual. As part of the ceremonial duties of the Mayor, the Mayor is charged with
approval of proclamations at his/her discretion; and reserves the right to decline any proclamation request as
well as the right to make exceptions to these guidelines and procedures. Individual Councilmembers will not
issue proclamations, and requests for a proclamation should be directed to the Mayor or the City Clerk.
2. Proclamations will be considered for approval which will proclaim certain events or causes when
such proclamation positively impacts the community and conveys an affirmative message to Spokane Valley
residents. Proclamations will not be considered which are potentially controversial, political or religious in
nature unless approved by the majority of Councilmembers.
3. Proclamations can be issued at the discretion of the Mayor, and may be for organizations,
individuals, or businesses within or outside Spokane Valley's jurisdiction.
b. Procedure for proclamations to be read at a Council Meeting:
1. The person making the request need not be a Spokane Valley resident
2. Requests should be made at least four weeks in advance of the scheduled Council meeting
3. The person asking for the proclamation should agree to be in attendance or have someone attend in
their stead
4. The City Clerk will inform the requestor whether the proclamation request is approved
5. The person making the request shall draft the proclamation and send it to the City Clerk once
approval is given
6. The City retains the right to modify and/or edit the proposed proclamation as it sees fit
7. It is the Council's preference to have proclamations read at formal meetings, which are generally
held the 2nd and 4th Tuesdays; however, proclamations may be read at Study Sessions due to scheduling
conflicts.
c. For those instances where proclamations are requested for events other than to be read at an open Council
meeting, the same procedure as above shall be followed, but instead of having someone at a Council meeting
to officially receive the proclamation, the City Clerk will mail the proclamation to the requestor, or it can be
hand -carried by the Councilmember attending the event to read the proclamation.
d. Reading of these proclamations will typically take place at a formal format Council meeting, immediately
after the Mayor's report, or could take place as the first agenda item on a Study Session.
Page 26 of 64
22. Taxes: Increasing or Imposing New Taxes
The Council strongly believes in fiscal restraint, and that increasing the tax burden on its property
owners and citizens by increasing or imposing new taxes should be avoided except as a last resort. In
addition to complying with all applicable statutory requirements, increasing or imposing new taxes
should only be done as follows:
a. As requested by the City Council, the City Manager in consultation with the Finance
Director, shall notify the City Clerk of Council's desire for a proposed ordinance, and ask the City
Attorney to prepare a draft ordinance.
b. Within 14 days following notice to the City Clerk, the City Clerk shall publish a notice of
public hearing once a week for two consecutive weeks in the official newspaper of the City, stating
1) the date, time and place of Council's public hearing
2) the purpose of the hearing: that a tax increase or new tax has been proposed
3) that a copy of the proposed draft ordinance shall be furnished to any City taxpayer
who requests it; and
4) that any City taxpayer may appear and provide verbal or written comment for or
against the proposed draft ordinance.
c. Preceding such public hearing, staff will provide an administrative report to Council
describing the financial deficit and need for the increased or new tax; and if Council concurs and after
the public hearing, the proposed draft ordinance shall proceed as follows:
1) Proceed with a first reading of the proposed draft ordinance (same or different
meeting as the public hearing)
2) Second reading of the proposed draft ordinance at a subsequent meeting.
d. Approval of increasing or imposing new taxes requires an affirmative vote of a majority
plus one of the whole Council.
23. Hearings: [note: See Appendix A for quasi-judicial hearings]
a. Purpose
1. Held to obtain public input on legislative decisions on matters of policy
2. Are required by state law in such matters as comprehensive plan use plans, or annual budget
3. Do not involve legal rights of specific private parties in a contested setting
4. Affect a wide range of citizens or perhaps the entire jurisdiction
5.. Decisions reached as a result of these hearings are not second-guessed by the courts, and if
challenged, are reviewed only to determine if they are constitutional or violate state law
b. Process
1. State statutes do not specify how public hearings should be conducted. Because legislative hearings
are generally informal, the main concern is to provide an opportunity for all attending members of the
public to speak if they desire. Individual comments shall be limited to a specific amount of time as
determined by the Presiding Officer , and the public should be advised that comments must relate to
the matter at hand. The "ground rules" for the conduct of the hearing may be stated by the Presiding
Officer at the beginning of the hearing:
a. All public comments shall be made from the speaker's podium, shall be directed to the Mayor
and Council, and any individual making comments shall first give their name and city of residence.
Speakers may be asked to spell their last name because an official recorded transcript of the public
hearing is being made.
b. No comments shall be made from any other location, and anyone making "out of order"
comments shall be subject to removal from the meeting.
c. Unless otherwise determined by the Presiding Officer, all public comments shall be limited to
three minutes per speaker and members of the public are not permitted to give any of their own
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speaking time to other members of the public. This time is an opportunity to hear from various
members of the public in a limited public forum, and not an opportunity for extended comments
or dialogue.
d. At the discretion of the Presiding Officer, members of the public shall only speak once per issue.
e There shall be no demonstrations, applause or other audience participation, before, during or at
the conclusion of anyone's presentation. Such expressions are disruptive and take time away from
the speakers.
f. Unless read and/or handed in by the individual speaker during the public hearing, previously
received written public comments shall be read by the City Clerk at the pleasure of the Mayor. In
the interest of time, the Mayor may limit the reading of such comments to the Clerk reading who
the letter or written material is from, and if easily discernible, whether that person is for or against
the issue at hand. All written comments become an official part of the record.
g. These rules are intended to promote an orderly system of holding a public hearing, to give
persons an opportunity to be heard, and to ensure that individuals are not embarrassed by
exercising their right of free speech.
2. The Presiding Officer declares that the public hearing on the topic at hand is open, notes the time
for such opening, and asks staff to make their presentation.
3. After staff presentations, the Presiding Officer calls for public comments.
4. The Presiding Officer asks if any members of Council have questions of any of the speakers or staff.
If any Councilmember has questions, the appropriate individual shall be recalled to the podium.
5. The Presiding Officer declares the public hearing closed and notes the time for such closing.
24. Reconsideration
1. The purpose of reconsidering a vote is to permit change or correction of an erroneous action, or to take into
account added information or a changed situation that has developed since the taking of the vote. Any action
of the Council, including final action on applications for legislative changes in land use status, shall be subject
to a motion to reconsider except:
a. any action previously reconsidered;
b. motions to adjourn or motions to suspend the rules;
c. an affirmative vote to lay an item on, or take an item from, the table;
d. a previously passed motion to suspend the rules; or
e. a vote electing to office one who is present and does not decline.
2. Such motion for reconsideration:
a. shall be reconsidered during the same Council meeting;
b. shall be called up when no business is pending (no action is pending);
c. if action is pending, the Mayor asks the Clerk to note that the motion to reconsider has been
made and shall be taken up when a member calls the motion to reconsider the vote when no
other business (action ) is pending;
d. shall be made by a member who voted on the prevailing side on the original motion. This
means a reconsideration can be moved only by one who voted aye if the motion involved was
adopted, or no if the motion was lost. It is permissible for a Councilmember who cannot make
such a motion, but believes there are valid reasons for one, to try to persuade someone who
voted on the prevailing side, to make such a motion.
e. a member who makes this motion should state that he or she voted on the prevailing side;
f. needs a second, and can be seconded by any member;
g. is debatable if the type of motion it reconsiders is debatable; and
h. is not amendable and requires a majority vote to adopt.
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3. Step 1: A member of Council who voted on the prevailing side makes the motion, such as "I move to
reconsider the vote on the resolution relating to holidays. I voted for [or against] the resolution." This motion
needs a second, which can be seconded by any Councilmember.
4. Step 2: If the motion for reconsideration is adopted, the original motion is then placed before Council as if
that motion had not been voted on previously; and Council again takes that motion under discussion, followed
by a new vote.
5. Any motion for reconsideration of a matter which was the subject of a required public hearing or which is a
quasi-judicial matter, may not be discussed or acted upon unless and until the parties or their attorneys and the
persons testifying have been given at least five days advance notice of such discussion and/or action.
25. Council Materials
a. Council Material
Councilmembers and staff should read the agenda material and ask clarifying questions of the City
Manager or other appropriate staff prior to the Council meeting when possible. Council recognizes
there are times when Councilmembers may wish to bring additional documentation to a meeting on a
specific subject, whether that subject is on the agenda or not, in order to share with Council and staff.
When possible, the materials should be distributed to Councilmembers and staff prior to the Council
meeting, or if distributed during a meeting, Councilmembers should indicate they would like the
materials considered for a future meeting, since except in an emergency, Councilmembers would
normally not take time at the dais to read material just received. Pre -scheduled materials Council
wishes to share as part of the Council packet could also be included on study session agendas under
"Council Comments."
b. Council Packets
Councilmembers shall personally pick up their agenda packets from their City desk, unless otherwise
arranged by the Councilmember or further directed by Council. Councilmembers have the option of
accessing their Council packet via the City's website. Unless notified otherwise, the City Clerk shall
prepare a hard copy agenda packet for individual Councilmembers.
c. Packet Materials
Request for Council Action form (RCA): This is a cover sheet used by staff to introduce an agenda
item. It includes the agenda item title, citing of governing legislation associated with the topic, previous
Council action taken, and background on the topic. Options for Council consideration are also
included, as well as a staff recommended action or motion. The options and recommended action or
motion should be viewed as aids to Council in making a motion or taking action, but should not be
thought of as obligatory, as Council always has the option of making a motion different from what is
included on the form. Generally, by the time an item is ready for a motion, Council has already read,
heard, and/or discussed the item at least three times (such as an informational item, an administrative
report, and lastly as an action item), and the wording of a motion would not normally be controversial,
although it is important to state the motion as a motion, such as "I move to" or "I move that" or other
similar language.
26. "Three Touch Principle"
Decision makers and citizens at all levels of the City should have adequate time to thoroughly consider
the issues prior to final decisions. It is the intent of the Council that the Council and administration shall abide
by the "Three Touch Principle" whenever possible. These procedural guidelines are designed to avoid
"surprises" to the City Council, citizens and administrative personnel. Any request or proposal for adopting
or changing public policy, ordinances, resolutions or City Council directives which require a decision of the
City Council or administration, should "touch" the decision makers three separate times. This includes verbal
or written reports, "information only" agenda items, or any combination thereof. To facilitate the Council's
strategic use of legislative time at its meeting, staff may satisfy the first touch by issuing an informational
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memorandum, unless the subject matter is complex in nature. Quasi-judicial matters and any subject discussed
in executive sessions are excluded from application of the "Three Touch Principle."
It is recognized that unexpected circumstances may arise wherein observance of the "Three Touch
Principle" is impractical. However, when unusual circumstances arise which justify a "first discussion"
decision, the persons requesting the expedited decision should also explain the timing circumstances. This
principle excludes staff reports and other general communications not requiring a Council decision.
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CHAPTER 2
Legislative Process
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A. Election of Officers
Procedures for electing officers are as follows:
1. Biennially, at the first meeting of the new Council, the members thereof shall choose a Presiding
Officer from their number who shall have the title of Mayor. In addition to the powers conferred upon him/her
as Mayor, he/she shall continue to have all the rights, privileges and immunities of a member of the Council.
If a permanent vacancy occurs in the office of Mayor, the members of the Council at their next regular meeting
shall select a Mayor from their number for the unexpired term. Following the election of the Mayor, election
of a Deputy Mayor shall be conducted in the same manner. The term of the Deputy Mayor shall run
concurrently with that of the Mayor. (RCW 35A.13.03025)
2. The election for Mayor shall be conducted by the City Clerk. The City Clerk shall call for
nominations. Each member of the City Council shall be permitted to nominate one person, and a nomination
shall not require a second. A nominee who wishes to decline the nomination shall so state at that time.
Nominations are then closed. The election for Deputy Mayor shall be conducted by the Mayor, and
nominations shall be made in the manner previously described for the election of the Mayor.
3. Except when there is only one nominee, election shall be by written ballot. Each ballot shall contain
the name of the Councilmember who cast it. Selection of Mayor and of Deputy Mayor shall each be determined
by majority vote of Councilmembers present. The City Clerk shall publicly announce the results of the election.
Thereafter, the City Clerk shall record the individual Councilmember's vote in the minutes of the meeting.
4. If the first round of votes results in no majority vote of Councilmembers present, the voting process
shall be repeated no more than two more times. During subsequent votes, Councilmembers do not have to vote
the same as they did in the previous vote. If after three attempts, Council is unable to agree on a Mayor by
majority vote of Councilmembers present, the office of Mayor shall be temporarily filled by an Acting Mayor,
which shall be the Councilmember who just previously served as Mayor if that person is still a member of
Council, or if the previous Mayor is no longer a Councilmember, then by the Deputy Mayor, or if such person
prefers not to serve as Mayor or if that person is no longer a member of Council, the Councilmember with the
next highest seniority. The Acting Mayor shall continue in office and exercise such authority as is described
in RCW 35A.1326 until the members of the Council agree on a Mayor, which shall be determined at the next
scheduled Council meeting, at which time the role of Acting Mayor shall cease and terminate.
5. At the next scheduled Council meeting voting for Mayor shall proceed in the same manner as the
initial first round of voting from the previous Council meeting, but Councilmembers shall only vote on the
Councilmembers who received the highest number of votes. If after three voting attempts, there is still no
majority vote of Councilmembers present, the vote shall be determined by whichever Councilmember has the
most votes at the third voting attempt. If at that time, there is a two-way tie of Councilmembers receiving the
most votes, the tie shall be broken based on the flip of a coin. The City Manager shall flip the coin. If there are
more than two Councilmembers tying with the most votes, that tie shall be determined by another means of
chance to narrow the Councilmembers down to two, at which time the outcome shall be determined by written
ballot.
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B. Filling Council Vacancies
1. General Process: (Note that public comment shall not be taken during this entire process.) If a vacancy
occurs on the City Council, the Council shall follow the procedures outlined in RCW 35A.13.02027 and
Council's adopted procedure in compliance with RCW 35A.13.020,as well as RCW 42.12.070.28 The timeline
will vary depending on when the process begins. Pursuant to RCW 35A.13.020, City Council has 90 days from
the vacancy to appoint a qualified person to the vacant position. If this timeframe is not met, the City's authority
in this matter would cease and the Spokane County Board of Commissioners would appoint a qualified person
to fill the vacancy. In order to be qualified to run for Spokane Valley City Council, or hold such position, a
person must be [RCW 42.04.02029] a citizen of the United States, 18 years of age or older, a resident of the
City of Spokane Valley for a year or more preceding his or her election, a registered voter in the City of
Spokane Valley at the time of filing the declaration of candidacy and at the time of filing the declaration of
candidacy if the candidate had ever been convicted of a felony, they must no longer be under the authority of
the Department of Corrections, or currently incarcerated for a felony.
Pursuant to RCW 42.12, remaining members of Council shall appoint a qualified person to fill the vacancy as
an interim position who will serve from the date of appointment until the person elected in the November odd -
numbered year general election takes office, which is the date the election results are certified, normally around
the 26th of November. (See also 35A.12.040) Immediately upon the election being certified, that just -elected
person will take the oath of office, take their position as a member of Council, and complete the remainder of
the unexpired term.
a. Procedure for Filling a Council Vacancy, Timeline/Procedure-Publication: The City Clerk shall
publish the vacancy announcement inviting citizens of the City who are interested and qualified to sit as a
Councilmember, to apply on an application form provided by the City (see Appendix E for application).
Qualifications to sit as a Councilmember are set forth in RCW 35A.13.020, which refers to RCW 35A.12.030:
(1) must be a registered voter of the city at the time of filing his or her declaration of candidacy; (2) has been
a resident of the city for a period of at least one year next preceding his or her election. Additional qualifications
include those stated above under #1 General Process, and that Councilmembers shall not hold any other office
or employment within the Spokane Valley City government [RCW 35A.12.030]. In order to avoid any real or
perceived conflict of interest, no member of Council's immediate family may be currently employed by the
City of Spokane Valley since employment is considered a contractual matter, and a councilmember would
have a prohibited interest in a contract between a family member who is an employee of the city, and the city.
(See Appendix E Definitions for description of immediate family.) If possible, the vacancy announcement shall
be published for three consecutive weeks.
b. The City Clerk shall establish the deadline to receive applications, for example, no later than 4:00
p.m. on a certain date.
c. RCW 42.30.110(1)(h), set a special meeting with an executive session beginning at 5:00 p.m.
Council shall meet and adjourn to executive session to review and discuss all of the applications. After the
review and discussion, Council shall return to Council Chambers and the Special Meeting shall be adjourned.
d. Hold a regular 6:00 p.m. meeting, same evening as above special meeting. Pursuant to RCW
42.30.110(1)(h), Council shall meet in open session and part of this agenda shall include selection of applicants
to interview. Selection shall be by nomination and second. A vote shall be taken and candidates receiving a
majority vote of those councilmembers present, , shall be interviewed. Immediately after this Council meeting
or as soon as practicable, the Clerk shall send a list of potential questions to all those to be interviewed.
e. Schedule the conducting of the interviews for an upcoming Council meeting . Pursuant to RCW
42.30.110(1)(h), the interviews shall be conducted during an open Council meeting. Each interview shall be a
maximum of 30 minutes.
f. Schedule a special 5:00 p.m. meeting with an executive session. Pursuant to RCW 42.30.110(1)(h),
Council shall meet and adjourn to executive session (closed session) to discuss applicants. After the discussion,
the Special Meeting shall be adjourned as usual.
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g. Hold a regular 6:00 p.m. meeting, same evening as "f' above special meeting. Pursuant to RCW
42.30.110(1)(h), Council shall meet in open session; and the last action item of that agenda will include a vote
to fill the vacancy. Upon selection of the new Councilmember, that person shall be sworn in by the City Clerk,
and take their seat at the dais.
2. Nomination Options for Conducting Interviews:
a. After holding an executive session to review applications, during a subsequent open session, any
Councilmember may
1) nominate an applicant to be interviewed
2) the nomination must be seconded
3) Councilmembers may make more than one nomination, but only one at a time
4) the Mayor shall ask if there are further nominations
5) if no further nominations, the Mayor shall close the nominations
6) votes shall be taken on each applicant in the order of nomination
7) votes shall be by raised hand
8) applicants receiving a majority of votes of those Councilmembers present, shall be interviewed
9) once all voting has taken place, the City Clerk shall summarize which applicants shall be
interviewed based on the voting outcome
as soon as possible after the Council meeting, the City Clerk shall notify each applicant to
inform them if they will or will not be interviewed; notify those to be interviewed of the date
and time for their interview, and send each person to be interviewed the list of possible
interview questions; or
10) Instead of the above nomination process, after holding an executive session to review
applications, Council may choose to interview all applicants
11) the length of the interview shall be determined based upon the number of applicants
12) interviews shall be done in last -name alphabetical order
13) the City Clerk shall notify all applicants of the date, time and procedure for their interview
14) to keep the process as fair as possible, on the date of the interview, applicants not yet
interviewed shall be asked to wait in a waiting area outside the Council Chambers and away
from viewing or hearing the meeting's proceedings.
OR
b. If during open session, Council has nominated only one person to interview, or in the case of more
than one vacancy, one person per vacancy, Council may forego the interview process and move to
make the appropriate appointment.
3. Interview Questions/Process:
a. During the interview, each Councilmember may ask each candidate a maximum of three questions,
which includes any follow-up questions.
b. Candidates shall be interviewed in alphabetical order of last name.
4. Nomination and Voting Process to Select Applicant:
a. Nomination Process: Councilmembers may nominate an applicant to fill the vacancy. A second is
required. If no second is received, that applicant shall not be considered further unless no applicant receives a
second, in which case all applicants who were nominated may be considered again. Councilmembers may not
make more than one nomination unless the nominee declines the nomination and unless there is no second to
the nomination; in which case the Councilmember make another nomination. Once the nominations are given,
the Mayor shall close the nominations and Council shall proceed to vote.
b. Voting Process. RCW 42.12.070 states that where one position is vacant, the remaining members
of the governing body shall appoint a qualified person to fill the vacant position. By adoption of this policy,
Council has chosen the following process for making such appointment:
1) Except when there is only one nominee, a vote for an applicant shall be by written ballot. Each
ballot shall contain the name of the Councilmember who cast it.
2) The vacancy may only be filled when a majority of the remaining City Council (whether present
or not) affirmatively votes for the applicant, i.e. if five City Councilmembers are present, this
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would require at least four Councilmembers voting for an applicant. If subsequent rounds of voting
are needed, each round of voting follows the same process. The Mayor may ask for Council
discussion between voting rounds.
3) Round One Vote: The City Clerk shall publicly announce the results of the election. The applicant
receiving the majority of votes shall be the new Councilmember. If no applicant receives a majority
of votes from the City Council, then the three applicants receiving the most affirmative votes
would be considered in a second round.
4) Round Two Vote: Round Two proceeds the same as Round One. If one of the three applicants still
fails to receive a majority of affirmative votes, then the two applicants of the three who received
the most affirmative votes would then be considered in a third round; or if there are only two
applicants and they receive tie votes, a third round shall be taken. Councilmembers may change
their vote between rounds.
5) Round Three Vote: Round Three proceeds the same as Rounds One and Two. If after this round,
the vote of the two applicants results in a tie, then the City Manager, with concurrence of Council
shall flip a coin to determine who shall fill the vacancy, with the applicant whose last name is
closest to the letter A being assigned "heads" and the other person assigned "tails." In the rare
circumstance where both applicants' last name begins with the same letter of the alphabet, the
applicant whose entire last name is closest to the letter A shall be assigned "heads" and the other
person assigned "tails." In the equally rare circumstance where both applicants have the same last
name, the applicant whose first name is closest to the letter A shall be assigned "heads" and the
other person assigned "tails."
5. Seating of New City Councilmember:
Once an applicant either has received a majority of votes or wins the coin flip, if the appointed applicant is at
the meeting, the City Clerk shall administer the oath of office, and the new Councilmember shall be officially
seated as a City Councilmember. If the appointed applicant is not at the meeting, such action is not official
until the applicant takes the oath of office.
C. Legislative Agenda
Councilmembers work each year (or sometimes every two years) to draft a "legislative agenda" to address
Council ideas, suggestions and specific legislative programs in terms of upcoming or pending legislative
activity in Olympia that would or could have an effect on our City. Additionally, Councilmembers have the
option of creating a similar legislative agenda to address concerns on a national level, which can be addressed
during Council's participation in the annual National League of Cities Conferences held in Washington, D.C.
D. Council Travel Allocation
Council is allocated a budget to handle certain City business-related travel expenses. The total allocation of
travel funding budgeted for the legislative branch for the fiscal year shall be apportioned equally among six
Councilmembers, and the Mayor may receive additional funding based on the extra travel demands of the
office. These monies may be used to defray expenses for transportation, lodging, meals and incidental expenses
incurred in the conduct of City business. Periodic updated statements of expenditures shall be provided to each
Councilmember by the Finance Department. Should a Councilmember exhaust their apportionment of funds,
that person shall be responsible for payment of any travel and related expenses, or they may request a voluntary
allocation from another Councilmember who has a balance in their travel apportionment. During the last six
months of a Councilmember's current term of office, incurring City business-related travel expenditures
requires the prior authorization of the Finance Committee, except when such travel fulfills the obligations of
the Councilmember's service on statewide or regional boards, commissions or task forces.
E. COUNCIL EXPENSE REIMBURSEMENT POLICY
Councilmembers are entitled to payment of and reimbursement for lawful expenditures incurred on official
City business when such expenditures are within the allotted budget. The City shall not reimburse
Councilmembers for meals or beverages with constituents when there is not at least a quorum present as that
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is not considered official City business. The City shall not reimburse an expense if that expense is reimbursable
by another agency.
1. Travel Approval and Expense.
a. General Travel: Each Councilmember shall be permitted to travel within the constraints of each
Councilmember's allotted budget, which may also include donated allocation(s) from another
Councilmember(s). (See Appendix F for Request Form.)
b. Allowable Travel Expense. Allowed travel expenses include transportation, lodging, meals, and other
related expenditures lawfully incurred by Councilmembers in the course and scope of their Councilmember
duties.
a. Meals and lodging are reimbursed at a cost deemed customary and reasonable. Meal receipts shall
be itemized to receive reimbursement.
b. Tips are allowable expenditures when they approximate 15% or less, unless the restaurant or
personal service provider sets a mandatory group rate at a higher percentage. Reimbursement for tips
is limited to food service, valet services, and taxi/ride share transportation.
c. Non -Reimbursement or Prohibition of Travel Expense.
Unauthorized travel expenses include but are not limited to the following items, for which no
reimbursement shall be allowed:
a. Liquor
b. Expense of a spouse or other persons not authorized to receive reimbursement under this policy
c. Personal entertainment/movies
d. Theft, loss, or damage to personal property
e. Barber or beauty parlor
f. Airline or other trip insurance
g. Personal postage
h. Reading material except for that associated with official City business
i. Personal telephone calls
j. Personal toiletry articles
k. Dry cleaning/laundry service
1. Prohibited expenses charged to the City in error shall be immediately reimbursed.
d. Conferences/Meetings/Seminars.
1. Where a meal is included in a registration package, the cost of a meal eaten elsewhere is not
reimbursable unless its purpose is to allow the conduct of City business.
2. For meetings or seminars hosted by an organization for which the City pays membership dues,
lodging is limited to the amounts that are reasonable and necessary based upon the government or
conference rate offered by the host hotel(s).
3. When an extra day's stay would reduce airfare beyond the extra day's hotel and meals, a
Councilmember may stay an extra day.
2. Payment of Expenses.
a. Use of City Credit Cards. Use of City credit cards for travel is authorized pursuant to chapter 2.65
SVMC.
b. Prepayment. Examples of travel expenses subject to prepayment include registration fees, airline
tickets, and certain lodging where the cost is part of the registration package.
c. Direct Billing. Direct billing to the City for expenses such as meals and lodging is prohibited.
d. Expense Reimbursement Report. Expense Reimbursement Forms shall be completed no less than
monthly. Councilmembers shall complete the Expense Reimbursement Form and submit it to Finance,
documenting the amount due the Councilmember, or City as appropriate. The actual amounts expended
shall be written on the form with itemized receipts attached. The completed Expense Reimbursement
Form shall be submitted to Finance within 45 days of month-end. Expense Reimbursement Forms
submitted more than 45 days after completing travel shall not be honored.
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3. Use of Personal Vehicle.
a. Reimbursement. Expenses for the use of personally -owned vehicles in the course of City business are
reimbursed at the then -current U.S. Government (IRS) rate. Councilmembers who use their personal car
for City business shall carry, at a minimum, the Washington state required insurance coverage.
Councilmembers shall be responsible for maintaining this coverage at their own cost.
b. Passengers. Should more than one Councilmember travel in the same personal vehicle on City business,
only the individual owning the vehicle is entitled to reimbursement for transportation.
4. Cancellation.
A Councilmember shall adhere to cancellation deadlines when canceling conferences, seminars, regional
meetings, hotel, and airfare, or any other pre -payment or obligation made on his/her behalf. Except in the case
of a personal or family emergency, or in the event the cancellation was a City business decision, expenses
incurred by the City resulting from failure to conform to cancellation deadlines are the personal responsibility
of the Councilmember and the Finance Committee shall be informed, and those expenses shall be repaid to the
City within fourteen calendar days of the cancellation.
F. Ballot Measures:
1. State Law
RCW 42.17A 555. State law has enacted statutory prohibitions (with limited exceptions) against the use of
public facilities to support or oppose ballot propositions:
"No elective official nor any employee of his or her office nor any person appointed to or
employed by any public office or agency may use or authorize the use of any of the facilities of a
public office or agency, directly or indirectly, for the purpose of assisting a campaign for election
of any person to any office or for the promotion of or opposition to any ballot proposition.
Facilities of a public office or agency include, but are not limited to, use of stationery, postage,
machines, and equipment, use of employees of the office or agency during working hours,
vehicles, office space, publications of the office or agency, and clientele lists of persons served
by the office or agency. However, this does not apply to the following activities:
(1) Action taken at an open public meeting by members of an elected legislative body or by
an elected board, council, or commission of a special purpose district including, but not
limited to, fire districts, public hospital districts, library districts, park districts, port
districts, public utility districts, school districts, sewer districts, and water districts, to
express a collective decision, or to actually vote upon a motion, proposal, resolution,
order, or ordinance, or to support or oppose a ballot proposition so long as (a) any
required notice of the meeting includes the title and number of the ballot proposition, and
(b) members of the legislative body, members of the board, council, or commission of the
special purpose district, or members of the public are afforded an approximately equal
opportunity for the expression of an opposing view.
(2) A statement by an elected official in support of or in opposition to any ballot proposition
at an open press conference or in response to a specific inquiry;
(3) Activities which are part of the normal and regular conduct of the office or agency."
[emphasis added]
2. City's Implementation of RCW 42.17A.555
In the City's implementation of RCW 42.17A.555, the City Council shall not, during any part of any Council
meeting, consider requests from outside agencies for Council to support or oppose ballot measures; nor shall
Council permit any public comment on any proposed or pending ballot issue, whether or not such comments
seek endorsement or are just to inform Council of upcoming or proposed ballot issues; nor shall
Councilmembers disseminate ballot -related information.
3. Providing Informative Materials to Council
The requestor has the option of mailing materials to individual Councilmembers via the United States Postal
Office. Because even the use of e-mail for ballot purposes could be construed as use of public facilities and
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could be interpreted as being in violation of RCW 42.17A.555, materials should be sent via regular mail
through the United States Postal Office. Information shall be objective only and not soliciting a pro or con
position.
4. Public Comment.
Council has chosen not to support or oppose ballot issues as those are left to the will of the people voting. The
use of any of the City's facilities including the use of the Council chambers and/or broadcast system would
likely be construed as being in violation of RCW 42.17A.555 and therefore, general public comment on ballot
issues, or proposed ballot issues shall not be permitted.
Page 38 of 64
CHAPTER 3
Council Contacts
Page 39 of 64
A. Citizen Contact/Interactions Outside of a Council Meeting
1. Mayor/Council Correspondence
Councilmembers acknowledge that in the Council/Manager form of government, the Mayor is recognized by
community members as a point of contact. To facilitate full communications, staff shall work with the Mayor
to circulate to Councilmembers, copies of emails and written correspondence directed to the Mayor regarding
City business. This provision shall not apply to invitations for mayoral comments at various functions, nor
requests for appointments or other incidental contact between citizens and the office of the Mayor.
2. Concerns, Complaints and Suggestions to Council
When citizen concerns, complaints or suggestions are brought to any, some, or all Councilmembers, the Mayor
shall, in consultation with the City Manager, first determine whether the issue is legislative or administrative
in nature and then:
a. If legislative, and a concern or complaint is about the language or intent of legislative acts or
suggestions for changes to such acts, and if such complaint suggests a change to an ordinance or
resolution of the City, the Mayor and City Manager may refer the matter to a future Council agenda
for Council's recommendation in forwarding the matter to a committee, administration, or to the
Council for study and recommendation.
b. If administrative, and a concern or complaint regards administrative staff performance, execution
of legislative policy or administrative policy within the authority of the City Manager, the Mayor
should then refer the complaint directly to the City Manager for review, if said complaint has not been
so reviewed. The City Council may direct that the City Manager brief the Council when the City
Manager's response is made.
3. Administrative Complaints Made Directly to Individual Councilmembers
When administrative policy or administrative performance complaints are made directly to individual
Councilmembers, the Councilmember shall then refer the matter directly to the City Manager for review and/or
action. The individual Councilmember may request to be informed of the action or response made to the
complaint. However, the City Manager shall not be required to divulge information he/she deems confidential,
in conformity with applicable statutes, ordinances, regulations, policies or practices.
Although citizens' direct access to elected officials is to be encouraged to help develop public policy, City
Councilmembers should not develop a "personal intervention" pattern in minor calls for service or
administrative appeals which may actually delay a timely customer service response. The best policy is to get
the citizen into direct contact with customer service unless an unsatisfactory result has occurred in the past. In
that case, refer to the paragraph above.
4. Social Media
Councilmembers shall not use social media as a mechanism for conducting official City business, although it
is permissible to use social media to informally communicate with the public. Examples of what may not be
communicated through the use of social media include making policy decisions, official public noticing, and
discussing items of legal or fiscal significance that have not been released to the public. As with telephone and
e-mails, communication between and among Councilmembers via social media could constitute a "meeting"
under the Open Public Meetings Act, and for this reason, Councilmembers are strongly discouraged from
"friending" other Councilmembers.
5. Donations
On occasion, Councilmembers could be contacted by citizens or businesses regarding donations. (See Spokane
Valley Municipal Code 3.34.) donations,.
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B. Staff Contacts and Interactions
1. Role of the City Manager
The City Manager is the chief administrative officer of the City of Spokane Valley. The City Manager is
directly accountable to the City Council for the execution of the City Council's policy directives, and for the
administration and management of all City departments. The powers and duties of the City Manager are defined
by Washington law RCW 35A.13.080. Such duties may be expanded by Ordinance or Resolution. Balanced
with the City Manager's accountability to the City Council for policy implementation is the need for the
Council to allow the City Manager to perform legally defined duties and responsibilities without interference
by the City Council in the management decisions of the City Manager.
2. City Staff Attendance at Meetings
a. The City Manager or his/her designee shall attend all meetings of the City Council, unless excused by the
Presiding Officer or Council. The City Manager shall be responsible to the Council for the proper
administration of all affairs of the City. The City Manager shall recommend for adoption by the Council such
measures as he/she may deem necessary or expedient; prepare and submit to the Council such reports as may
be required by the body or as the City Manager deems advisable to submit; keep the Council fully advised as
to the business of the City; and shall take part in the Council's discussion on all matters concerning the welfare
of the City. (RCW 35A.13.08030)
b. It is Council's intent that the City Manager schedule adequate administrative support during Council
meetings for the business at hand, keeping in mind that the City Manager must also protect the productive
capability of department heads and of all staff. Required attendance at meetings by City staff shall be at the
pleasure of the City Manager.
3. City Clerk - Minutes
The City Clerk, or in the Clerk's absence the Deputy City Clerk shall keep minutes as required by law, and
shall perform such other duties in the meeting as may be required by the Council, Presiding Officer, or City
Manager. In the absence of the City Clerk and the Deputy City Clerk, the City Clerk shall appoint a replacement
to act as Clerk during the Council meeting. The Clerk shall keep minutes which identifies the general
discussion of the issue and complete detail of the official action or agreement reached, if any. As a rule and
when possible and practical, regular meetings, or those Council meetings held at 6 p.m. on Tuesdays, (which
includes formal format and study session format) shall be video -recorded. Special meetings shall not normally
be video -recorded. Executive Sessions shall not be video or audio recorded. Original, signed and approved
minutes shall be kept on file in the City Clerk's office and archived according to State Record Retention
Schedules. Copies of the approved minutes shall also be posted on the City's website as soon as practical after
such minutes are approved and signed. Whenever possible, video recordings of Council meetings shall be
posted on the City's website.
4. Administrative Interference by Councilmembers
Neither the Council nor any of its committees or members shall direct or request the appointment of any person
to, or his/her removal from, any office by the City Manager or any of his/her subordinates. Except for the
purpose of inquiry, the Council and its members shall deal with the administrative branch solely through the
City Manager and neither the Council nor any committee or member thereof shall give any directives, tasks,
or orders to any subordinate of the City Manager, either publicly or privately; provided, however, that nothing
herein shall be construed to prohibit the Council, while in open session, from fully and freely discussing with
the City Manager anything pertaining to appointments and removals of City officers and employees and City
affairs. (RCW 35A.13.12031)
5. Informal Communications Encouraged
RCW 35A.13.120 should not be construed as to prevent informal communications with City staff that do not
involve orders, direction, or are meant to influence actions or administrative policy. Members of the Council
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are encouraged to interact informally and casually with City staff for the purpose of gathering information,
obtaining explanations of policies and programs or providing incidental information to staff relevant to their
assignment. Such informal contacts can serve to promote better understanding of specific City functions and
problems. However, Councilmembers must be careful in such interaction to avoid giving direction or advice
to members of City staff. While maintaining open lines of communication, City staff responding to information
requests from Councilmembers shall inform their supervisor of such contact and provide the supervisor with
the same information shared with the Councilmember.
Page 42 of 64
CHAPTER 4
COMMITTEES, BOARDS, COMMISSIONS
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A. Regional Committees, Commissions and Boards
1. Committees
a. Spokane Valley Councilmembers and/or residents who seek representation on any standing committee,
board, or commission required by state law, shall be appointed by the Mayor with confirmation by the Council.
b. Appointment Process: Any committee, board, commission, task force, etc., requiring Mayoral appointment
of committee members, shall also require confirmation by the Council, which shall be by majority vote of
those present at the time the vote takes place. By majority vote, Council can reject the appointment. If Council
fails to confirm the recommended appointment, the Mayor could either make another recommendation, or the
appointment may be postponed to a later date, giving City staff opportunity to further advertise for committee
openings.
c. Removal Process of Councilmember. Any Councilmember on any committee, board, commission, task
force, etc., requiring Mayoral appointment, may be removed by the Mayor, with confirmation by the Council,
which shall be by majority vote of those present at the time the vote takes place.
d. Removal Process of Citizen: Any citizen on any committee, board, commission, task force, etc., requiring
Mayoral appointment, may be removed by the Mayor, with confirmation by the Council, which shall be by
majority vote of those present at the time the confirmation vote takes place. Reasons for removal include
conflict of interest, unexcused multiple absences, or for those committees which require the appointee to be a
Spokane Valley citizen, failure to qualify as to residency.
e. A Councilmember or citizen may resign due to conflicts of time or scheduling commitments, or other
personal reasons. A vacancy caused by resignation, shall be filled as soon as appropriate, but not sooner than
two weeks, with notation of such on the advance agenda.
f. These Committee, commission board appointments as well as removals, shall be placed as action items on
Council meeting agendas, and will be noted on the Advance Agenda at least two weeks prior to such action.
2. Council Relations with Boards, Commissions and Council Citizen Advisory Bodies
a. The purpose of these appointments is to provide Council with insight into areas of interest or concern within
each board. As liaisons and representatives of the City, it is the duty of Councilmembers to remember that their
sole purpose in attending these meetings and participating as an appointed board/committee member is to
represent the City; and as such during those meetings, Councilmembers may not act as a representative of any
other business, group or organization without the express consent of the Council.
b. Councilmembers are encouraged to share with all Councilmembers, copies of minutes from any statutory
boards, commissions, or committees on which they serve and participate. Communications from such boards,
commissions and bodies to the City Council which seek action or feedback, should be acknowledged by the
Council, preferably by a letter from the Mayor. Any member of the Council may also bring such
communication to the Presiding Officer's attention under the agenda item "Committee, Board and Liaison
Reports." If any member of the Council requests that any such communication be officially answered by the
Council, the Presiding Officer may place the matter on an agenda under New Business, Information, Council
Comments (study session format), or other appropriate place, for a specific Council meeting, or take other
appropriate action.
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B. In -House Committees, Boards, etc.
1. Standing committees or commissions required by law shall be appointed by the Mayor for a time certain
not to exceed the term provided by law or the term of office of the appointing Mayor and confirmed by Council.
Such appointments are generally made at the first or second meeting in January. Following are established in-
house committees:
a. Planning Commission -- 7 members.
"SVMC 18.10.010 Establishment and purpose.
There is created the City of Spokane Valley Planning Commission (hereafter referred to as the
"Planning Commission"). The purpose of the Planning Commission is to study and make
recommendations to the Mayor and City Council for future planned growth through continued review
of the City's Comprehensive Land Use Plan, development regulations, shoreline management,
environmental protection, public facilities, capital improvements and other matters as directed by the
City Council.
18.10.020 Membership.
A. Qualifications. The membership of the Planning Commission shall consist of individuals who
have an interest in planning, land use, transportation, capital infrastructure and building and landscape
design as evidenced by training, experience or interest in the City.
B. Appointment. Members of the Planning Commission shall be nominated by the Mayor and
confirmed by a majority vote of at least four members of the City Council. Planning commissioners
shall be selected without respect to political affiliations and shall serve without compensation. The
Mayor, when considering appointments, shall attempt to select residents who represent various
interests and locations within the City.
C. Number of Members/Terms. The Planning Commission shall consist of seven members. All
members shall reside within the City. Terms shall be for a three-year period, and shall expire on the
31st day of December.
D. Removal. Members of the planning commission may be removed by the mayor, with the
concurrence of the City Council, for neglect of duty, conflict of interest, malfeasance in office, or other
just cause, or for unexcused absence from three consecutive regular meetings. Failure to qualify as to
residency shall constitute a forfeiture of office. The decision of the City Council regarding membership
on the planning commission shall be final and without appeal.
E. Vacancies. Vacancies that occur other than through the expiration of terms shall be filled for the
unexpired term in the same manner as for appointments.
F. Conflicts of Interest. Members of the planning commission shall fully comply with Chapter 42.23
RCW, Code of Ethics for Municipal Officers; Chapter 42.36 RCW, Appearance of Fairness; and such
other rules and regulations as may be adopted from time to time by the City Council regulating the
conduct of any person holding appointive office within the City. No elected official or City employee
may be a member of the planning commission.
b. Lodging Tax Advisory Committee -- 5 members.
"SVMC 3.20.040 Lodging tax advisory committee.
The City Council shall establish a lodging tax advisory committee consisting of five members. Two
members of the committee shall be representatives of businesses required to collect the tax, and at least
two members shall be persons involved in activities authorized to be funded by this chapter. The City
shall solicit recommendations from organizations representing businesses that collect the tax and
organizations that are authorized to receive funds under this chapter. The committee shall be comprised
equally of members who represent businesses required to collect the tax and members who are
involved in funded activities. One member of the committee shall be from the City Council. Annually,
the membership of the committee shall be reviewed. The Mayor shall nominate persons and the
Councilmember for the lodging tax advisory committee with Council confirmation of the nominees.
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Nominations shall state the term of committee membership. Appointments shall be for one- and two-
year terms. "
c. Finance Committee-- 3 members.
The Finance Committee generally consists of three Councilmembers. Meetings are conducted on an
as -needed basis as determined by the City Manager. Matters that should be addressed by the Finance
Committee, include, but are not limited to:
a. authorizing on short notice, approval of change orders that are in excess of the amounts
authorized in SVMC 3.35.010(C), in circumstances where such a change order is necessary to avoid a
substantial risk of harm to the City. In such an event, the city manager shall provide appropriate
information to the city council at its next regular meeting setting forth the factual basis for the action.
b. during the last six months of a Councilmember's current term of office, incurring City
business-related travel expenditures requires the prior authorization of the Finance Committee, except
when such travel fulfills the obligations of the Councilmember's service on statewide or regional
boards, commissions or task forces.
c. a Councilmember shall adhere to cancellation deadlines when canceling conferences,
seminars, regional meetings, hotel, and airfare, or any other pre -payment or obligation made on his/her
behalf. Except in the case of a personal or family emergency, or in the event the cancellation was a
City business decision, expenses incurred by the City resulting from failure to conform to cancellation
deadlines are the personal responsibility of the Councilmember and the Finance Committee shall be
informed, and those expenses shall be repaid to the City within fourteen calendar days of the
cancellation.
d, Governance Manual Committee — 5 - 6 members
This committee usually consists of two or three Councilmembers, the City Manager, the City Attorney,
and the City Clerk. The purpose of this Committee is to periodically review the Governance Manual
for edits needed for clarity or correction, or to add or edit specific sections by Council consensus, or
by request of staff as the need arises. After discussion as a committee, the matter may be scheduled as
an administrative report on a future Council agenda. The finalized Governance Manual shall be
approved via Resolution.
e. Agenda Committee — Mayor, Deputy Mayor, City Manager, City Clerk
At the Mayor's option, and either by a schedule determined by the Mayor or by personal individual
invitation, the Mayor may invite a third Councilmember to attend this weekly meeting. The attendance
by a third Councilmember is at the third Councilmember's discretion. Other staff may be invited at the
discretion of the City Manager. As noted in Chapter 1(B)(4), this committee generally meets at a fixed
weekly time to review the Council agenda of the upcoming meeting as an opportunity to ask questions
and/or request additional materials or research needed for the impending meeting, and to review the
Advance Agenda, which is a planning document to aid in scheduling items on future Council agendas.
Since this is a standing committee of the Mayor, Deputy Mayor, City Manager, and City Clerk, no
committee appointments are necessary.
2. When required by law, committee meetings should be open to the public, including the media, unless
discussing matters which would qualify for an executive session if discussed within the whole Council. All
Council committee meetings shall be for the purpose of considering legislative policy matters, rather than
administrative matters unless requested by the City Manager. Legislative policy considerations should be
brought to the Council unless referred to a committee for pre -study.
3. The Mayor may appoint such other ad hoc advisory committees or liaisons from the Council or community
for the purpose of advising the Council in legislative policy matters. All ad hoc committees shall be defined
by a clear task and a method of "sunsetting" the committee at the conclusion of the assigned task. As with all
committee vacancies, ads announcing a vacancy or soliciting membership or participation in a task force or
other committee shall be placed on the City's website, and in the City's official newspaper.
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C. Private Committees, Commissions, and Boards
The Council recognizes there are various other private boards and committees, such as Spokane Neighborhood
Action Partners (SNAP), which appointments are made by their own board. These boards and committees
which do not require an appointment by our Mayor, with confirmation by our Council, are nonetheless
important aspects of our community and we recognize the time commitment any Councilmember may extend
as a member of any of these committees and/or boards. As well, Council appreciates hearing a periodic report
or update on activities and issues surrounding those boards and committees.
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APPENDIX A
Quasi -Judicial Hearings
1. Purpose
Quasi-judicial public hearings involve the legal rights of specific parties, and the decisions made as a result of
such hearings must be based upon and supported by the "record" developed at the hearing. Quasi-judicial
hearings are subject to stricter procedural requirements than legislative hearings. Most quasi-judicial hearings
held by local government bodies involve land use matters, including site specific rezones, preliminary plats,
variances, and conditional uses. (MRSC Public Hearings When and How to Hold Them by Bob Meinig, MRSC
Legal Consultant August 1998)
2. Specific Statutory Provisions
a. Candidates for the City Council may express their opinions about pending or proposed quasi-judicial actions
while campaigning, pursuant to RCW 42.36.04032, except that sitting Councilmembers shall not express their
opinions on any such matter which is or may come before the Council.
b. Ex parte communications should be avoided whenever possible. During the pendency of any quasi-judicial
proceeding, no Councilmember may engage in ex parte communications with proponents or opponents about
a proposal involved in the pending proceeding unless the Councilmember: (1) places on the record the
substance of such verbal or written communications; and (2) provides that a public announcement of the
content of the communication and of the parties' rights to rebut the substance of the communication shall be
made at each hearing where action is taken or considered on the subject. This does not prohibit correspondence
between a citizen and his or her elected official if the correspondence is made a part of the record, when it
pertains to the subject matter of a quasi-judicial proceeding. (RCW 42.36.060)
3. Actions/Procedures for a Quasi -Judicial Public Hearing
See Spokane Valley Municipal Code Appendix C for City Council Appeal Hearing Procedures.
Page 48 of 64
APPENDIX B: RESOLUTION 07-019
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
RESOLUTION NO. 07-019
AMENDED GENERAL POLICY RESOLUTION OF CORE BELIEFS
A RESOLUTION OF THE CITY OF SPOKANE VALLEY AMENDING RESOLUTION 03-027,
ESTABLISHING A GENERAL POLICY RESOLUTION EMANATING FROM THE CORE BELIEFS OF
THE CITY COUNCIL AND COMMUNITY AND SETTING FORTH DUTIES OF BOTH ELECTED AND
APPOINTED OFFICIALS OF THE CITY TO HELP GUIDE LEGISLATIVE AND EXECUTIVE
DECISIONS TOWARD EFFECTIVE, RESPONSIVE, AND OPEN GOVERNMENT
WHEREAS, the City Council of the City of Spokane Valley, as the elective legislative body, is charged with
promulgating Ordinances and Resolutions which become the law of the city; and
WHEREAS, such Ordinances and Resolutions must provide enforceable provisions subordinate to, and in
harmony with, all other applicable federal and state statutes and regulations; and
WHEREAS, the City Council desires to provide a clear set of general policy guidelines for the conduct of city
government;
Section 1. Modifying Resolution 03-027 as set forth below by adding new section 7. The remainder of
the resolution 03-027 is unchanged:
NOW, THEREFORE, the City Council of the City of Spokane Valley does hereby affirm and resolve that
the following core beliefs shall serve as guidelines for the conduct of affairs by all branches of Spokane Valley
City Government.
Section 1.
Section 2.
We believe that Spokane Valley should be a visionary city encouraging its citizens and their
government to look to the future beyond the present generation and to bring such ideas to
public discussion and to enhance a sense of community identity.
We believe that elected body decision-making is the only lawful and effective way to conduct
the public's legislative business and that careful observance of a clear set of Governance
Coordination rules of procedure can best enhance public participation and decision making.
Section 3. We believe in the City Council as policy leaders of the City. One or more City
Councilmembers are encouraged to take the lead, where practical, in sponsoring Ordinances
or Resolutions excepting quasi-judicial or other public hearings and the statutory duties of the
City Manager as set forth in RCW 35A.13.020.
Section 4.
Section 5.
We believe in hearing the public view. We affirm that members of the public should be
encouraged to speak and be heard through reasonable rules of procedure when the public
business is being considered, thus giving elected officials the broadest perspectives from
which to make decisions.
We believe that the City of Spokane Valley's governance should be known as "user friendly,"
and that governance practices and general operations should consider how citizens will be
served in the most responsive, effective and courteous manner.
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Section 6.
We believe that the economic and commercial job base of the community should be preserved
and encouraged to grow as an alternative to increasing property taxes. We believe it imperative
to have an expanded and diverse economic base,
Section 7. We believe that Councilmembers set the tone for civic discussion and should set an example
by:
(a) Setting high standards of decorum and civility.
(b) Encouraging open and productive conversation amongst themselves and with the
community about legislative matters.
(c) Demonstrating respect for divergent points of view expressed by citizens, fellow
Councilmembers and the staff.
(d) Honoring each other and the public by debating issues within City Hall and the
Community without casting aspersions on members of Council, the staff, or the public.
(e) Accepting the principle of majority rule and working to advance the success of
"corporate" decisions.
Section 8.
We solicit the City Manager's support in conducting the affairs of the city with due regard for:
(a) Promoting mutual respect between the Citizens, City staff and the City Council by
creating the organizational teamwork necessary for effective, responsive and open
government.
(b) Providing the City Council and public reasonable advance notice when issues are to
be brought forward for discussion.
(c) Establishing and maintaining a formal city-wide customer service program with
emphasis on timely response, a user-friendly atmosphere, and an attitude of facilitation and
accommodation within the bounds of responsibility, integrity, and financial capability of the
city, including organizational and job description documents while pursuing "best practices"
in customer service.
(d) Seeking creative ways to contain or impede the rising cost of governmental services,
including examination of private sector alternatives in lieu of governmentally provided
services.
(e) Providing a data base of future projects and dreams for the new City of Spokane
Valley so that good ideas from its citizens and leaders are not lost and the status of projects
can be readily determined.
Approved by the City Council this l lth day of December, 2007.
ATTEST: /s/ DIANA WILHITE
/s/ CHRISTINE BAINBRIDGE
Diana Wilhite, Mayor
Christine Bainbridge, City Clerk
Approved as to form:
/S/ MICHAEL F. CONNELLY
Office of the City Attorney
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APPENDIX C: STATEMENT OF ETHICS
SPOKANE VALLEY CITY COUNCILMEMBERS' STATEMENT OF ETHICS
By adoption of the Resolution which adopts this Governance Manual, the Spokane Valley City
Councilmembers hereby agree to be bound by the following rules of ethics:
DECLARATION OF PURPOSE:
• Provide guidelines and set high ethical standards for Councilmembers to perform their duties in an open,
honest, and unbiased manner.
• Establish procedures for prevention and/or elimination of possible conflicts of interest.
• Improve and strengthen the public's perception and trust in their local government.
DEFINITIONS:
Compensation: Anything of economic value regardless of amount, however designated, which is paid, loaned,
advanced, granted, transferred, or gifted, or to be paid, loaned, advanced, granted, transferred or gifted for or
in consideration of personal services to any person or that person's immediate family as that term is defined in
RCW 42.17A.005(24).
Contract: Includes any contract or agreement, sale, lease, purchase, or any combination of the foregoing. A
contracting party is any person, partnership, association, cooperative, corporation, whether for profit or
otherwise, or other business entity which is a party to a contract with a municipality.
PROHIBITED CONDUCT:
(a) Acceptance of Gifts: No Councilmember, based upon their position with the City of Spokane Valley,
shall receive, accept, take, seek, or solicit, directly or indirectly, anything of economic value regardless of
the amount, as a gift, gratuity, or favor from any person or entity outside the City organization. Exceptions
to this prohibition are if a meal is provided to a Councilmember while that person is participating in a meeting
or event held by an entity to which a Councilmember is assigned for representation by the City; or when
actively participating on a panel giving a presentation to other, in other words as a working lunch; or unless
the meal is paid for by the City.
Campaign donations made and reported in conformance with Washington law are exempt from this provision.
(b) Interest in Contracts, Exceptions: No Councilmember shall be beneficially interested, directly or
indirectly, in any contract where the City of Spokane Valley is named as a party to the contract; and no
Councilmember shall accept, directly or indirectly, any compensation, gratuity or reward in connection with
such contract. This prohibition shall not apply to the exceptions specified in RCW 42.23.030 which are
incorporated herein as if fully set forth.
(c) Incompatible Service; Confidential Information: No Councilmember shall engage in or accept private
employment or render services for any person, or engage in any business or professional activity when such
is incompatible with the faithful discharge of his/her official duties as a Councilmember. No Councilmember
shall disclose confidential information acquired by reason of such official position, nor shall such information
be used for the Councilmember's personal gain or benefit.
PERSONAL OR PRIVATE INTERESTS, PUBLIC DISCLOSURE: Any Councilmember who has a
financial or other private or personal interest in any ordinance, resolution, contract, proceeding, or other
action pending before the City Council or any of its committees, shall promptly disclose such interest at the
first public meeting when such matter is being considered by the City Council, and a summary of the nature
of such interest shall be incorporated into the official minutes of the City Council proceedings. Any
Councilmember who feels disqualified by reason of such interest in any matter before the City Council, shall
make a public statement and disclose the reasons why that Councilmember feels disqualified, and state that
they are recusing themselves from the issue, and with permission of the Presiding Officer, will leave the
Council Chambers until such time as the issue at hand has been disposed of in the regular course of business.
Page 51 of 64
Appendix D: Frequently Used Acronyms
AACE - American Association of Code Enforcement
ADA - Americans with Disabilities Act
ADT - Average Daily Traffic
ATF - Bureau of Alcohol, Tobacco & Firearms
AWC - Association of Washington Cities
BOCC - Board of County Commissioners
CAFR - Comprehensive Annual Financial Report
CDBG - Community Development Block Grant
CIP - Capital Improvement Plan
CM - City Manager
CM/AQ - Congestion Mitigation & Air Quality Program
CTED - Community, Trade, & Economic Development (now Department of Commerce)
CTR - Commute Trip Reduction (legislation)
CUP - Conditional Use Permit
DEIS - Draft Environmental Impact Statement
DEM - Department of Emergency Management
DNR - Department of Natural Resources
DNS - Declaration of Non -Significance
DOC — Department of Commerce
DOE - Department of Ecology; Department of Energy
DOT - Department of Transportation (also WSDOT)
E911 - Enhanced 911
EA - Environment Assessment
EDC - Economic Development Council
EEO/AA - Equal Employment Opportunity/Affirmative Action
EEOC - Equal Employment Opportunity Commission
EIS - Environmental Impact Statement
EOE - Equal Opportunity Employer
EPA - Environmental Protection Agency
ERU - Equivalent Residential Unit (for measuring water -sewer capacity and demand)
ESU - Equivalent Service Unit (for measuring stormwater utility fees)
F & WS - Federal Fish & Wildlife Service
FAA - Federal Aviation Administration
Page 52 of 64
FCC - Federal Communications Commission
FEIS - Final Environmental Impact Statement
FEMA - Federal Emergency Management Agency
FICA - Federal Insurance Contribution Act
FIRM - Flood Insurance Rate Maps
FLSA - Fair Labor Standards Act
FMLA - Family Medical Leave Act
FMSIB — Freight Mobility Strategic Investment Board
FY - Fiscal Year
GAAP - Generally Accepted Accounting Principles
GASB - Governmental Accounting Standards Board
GIS - Geographic Information System
GMA - Growth Management Act
GPM - Gallons Per Minute
HOV - High-Occupancy Vehicle
HR - Human Resources
HUD - Housing & Urban Development (Department of)
ICMA - International City/County Management Association
L & I - Labor & Industries (Department of)
LID - Local Improvement District
MGD - Million Gallons per Day
MOA - Memorandum of Agreement
MOU - Memorandum of Understanding
MPO - Metropolitan Planning Organization
MRSC - Municipal Research Services Center
NEPA - National Environment Policy Act
NIMBY - Not In My Backyard
NPDES - National Pollutant Discharge Elimination System
PE - Preliminary Engineering; Professional Engineer
PERC - Public Employment Relations Commission
PMS - Pavement Management System
PPE - Personal Protective Equipment
PPM - Parts Per Million; Policy & Procedure Manual
PUD - Public Utility District
PW - Public Works
QA - Quality Assurance
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RCW - Revised Code of Washington
REET - Real Estate Excise Tax
RONR Robert's Rules of Order Newly Revised
ROW - Right of Way
SAO - State Auditor's Office
SBA - Small Business Administration
SEPA - State Environmental Policy Act
SMA - Shorelines Management Act
SWAC - Solid Waste Advisory Committee
TIB - Transportation Improvement Board
TIP - Transportation Improvement Program
TMDL - Total Maximum Daily Load
UBC - Uniform Building Code
UFC - Uniform Fire Code
UGA - Urban Growth Area
WAC - Washington Administrative Code
WACO - Washington Association of County Officials
WCIA - Washington Cities Insurance Authority
WCMA - Washington City/County Management Association
WSDOT - Washington State Department of Transportation
WSP - Washington State Patrol
WUTC - Washington Utilities & Transportation Commission
WWTP - Wastewater Treatment Plant
Page 54 of 64
S`pok'ane `�
.Valley
APPENDIX E
CITY OF SPOKANE VALLEY
10210 E. Sprague Avenue
Spokane Valley, WA 99206
(509) 720-5000
APPLICATION FOR INTERIM COUNCIL POSITION
Thank you for your interest in serving the Spokane Valley community as an Interim Council Member. An
Interim Council Member is the term used for someone to serve in a vacated council position until that vacated
position can be filled as a result of the next general municipal election (held odd years) [RCW 42.12.070]
To be considered, applicants must use this form. Applications shall be completed, signed, and received at
the City Clerk's office, 10210 E. Sprague Avenue, no later than p.m. on
(late arriving applications will not be considered). Applications may be hand -
delivered or mailed. Faxed or e-mailed applications will not be accepted because the original application
with the original signature must be received by the City.
During the interview process, Current Councilmembers will ask applicants several questions on a variety of
topical subjects, which could include but are not limited to: budget, pavement preservation, transportation,
infrastructure, public safety, economic development, planning and development, open space, familiarity with
Council meetings, Open Public Meetings Act, Public Records Act, and Council/Manager form of
government.
Name (please print):
Complete Residence Address:
Complete Mailing Address: (if different from above address):
Length of time lived at current address:
U.S. Citizen? [ ]yes [ ]no WA State Registered Voter? [ ]yes [ ]no
If you have lived at your current address less than one year, please list your previous addresses and state
how long you lived at those residences:
Complete Previous Address Length of Time at this Address
Which is your preferred way for us to contact you: [Note: If you have an unlisted phone number, or do not wish
your e-mail address made public, do not include that information. Once this document is submitted to the City, it
becomes subject to public disclosure.]
[ ] Home Phone [ ] work phone
[ ] Cell Phone [ ] other message phone
[ ] e-mail address: (please print plainly):
[ ] regular mail to residence or mailing address shown above
Page 55 of 64
EMPLOYMENT: Start with most recent
1. [ ] present [ ] previous
Name of Employer:
Address: Phone:
Position held: Dates of Employment:
2. [ ] present [ ] previous
Name of Employer:
Address:
Phone:
Position held: Dates of Employment:
3. [ ] present [ ] previous
Name of Employer:
Address:
Phone:
Position held: Dates of Employment:
EDUCATION:
Name of High School
Diploma or GED: [ ] yes
Address:
[ ] no
Trade School/College/University:
Name of School
Diploma: [ ] yes [ ] no
Trade School/College/University:
Name of School
Diploma: [ ] yes [ ] no
Other Certifications/Licenses:
Address:
Degree or Certification Earned:
Address:
Degree or Certification Earned:
VOLUNTEER EXPERIENCE: name of social, fraternal, organizations, etc.
1. [ ] current [ ] previous
2. [ ] current [ ] previous
3. [ ] current [ ] previous
4. [ ] current [ ] previous
5. [ ] current [ ] previous
LOCAL, STATE OR NATIONAL PROFESSIONAL ORGANIZATIONS, INCLUDING
GOVERNMENT BOARDS, COMMITTEES, OR COMMISSIONS
1. [ ] current [ ] previous
2. [ ] current [ ] previous
3. [ ] current [ ] previous
4. [ ] current [ ] previous
5. [ ] current [ ] previous
1. Are you a registered voter in the City of Spokane Valley? Yes [ ] No [ ]
Page 56 of 64
2. Have you continuously resided within the city limits of the City of Spokane Valley for a year or more?
(State law requires a councilmember to be a resident of Spokane Valley for at least a year prior to
appointment, and to be a registered voter at the time of application.) Yes [ ] No [ ]
3. Have you ever been convicted of anything other than a minor traffic infraction? Yes [ ] No [ ]
4. If you answered "YES" to #3 above, please explain:
5. Do you or your spouse or any immediate family member (spouse, children, siblings, parents) have a
financial interest in, or are you an employee or officer of any business or agency which does business with
the City of Spokane Valley? Yes [ ] No [ ] If yes, please explain:
6. Is any member of your immediate family currently employed, either full time or part time, by the City of
Spokane Valley, or currently perform any volunteer work for the City of Spokane Valley?
Yes[ ] No[ ]
If yes, please explain:
7. Would your appointment create a conflict of interest or an appearance of a conflict of interest?
Yes[ ] No[ ]
If yes, please explain:
8. Why are you interested in serving in this position?
9. What do you feel is the primary responsibility of a Councilperson?
10. Have you ever attended a live meeting of the Spokane Valley City Council? Yes [ ] No [ ]
If yes, give an estimate of how many meetings you have attended in the past twelve months:
11. Appointment to the City Council will require your attendance at regularly scheduled Council meetings,
which generally occur on Tuesday evenings, as well as other special meetings that may be scheduled from
time to time. This meeting commitment includes preparation time, such as reading the Council packet
materials. Councilmembers also participate on various boards and committees (such as STA, Visit Spokane,
Health Board, etc.) as assigned by the Mayor and confirmed by Council. Many of these groups meet during
regular work hours. Can you commit the appropriate time and energy to participate as an interim member of
the Spokane Valley City Council. Yes [ ] No [ ]
Page 57 of 64
12. References: Please list name, address and phone number:
1.
2.
3.
Once submitted, applications and related materials become a public record subject to public disclosure, and
could be included in Council agenda packets. Selection of the applicant must be approved by a majority vote
of the remaining Councilmembers. No City officer shall hold any other office or employment within the
Spokane Valley City government.
By signing this application, I certify under penalty of perjury, that such appointment would not represent a
conflict of interest or an appearance of a conflict of interest; that I recognize this application is subject to
public disclosure; and that the information entered hereon by me is true and correct to the best of my
knowledge and belief.
Signature Date Signed
Page 58 of 64
Spokane
. Valley
APPENDIX F
CITY COUNCIL
10210 E Sprague Avenue • Spokane Valley WA 99206
Phone: (509) 720-5000 • Fax: (509) 720-5075 • www.spokanevalley.org
Request to Transfer Travel/ Registration Budgets
Transfer from
Councilmember's name
Account number
Amount
Signature
Date
Transfer to
Councilmember's name
Account number
Amount
Signature
Date
Page 59 of 64
Appendix G: Definitions
Action: All transactions of a governing body's
business, including receipt of public testimony,
deliberations, discussions, considerations, reviews,
and evaluations, as well as "final" action. [RCW
42.30.010, 42.30.020(3)].
Codified: The process of forming a legal code (i.e.,
a municipal code or book of laws) by collecting and
including the laws of a jurisdiction or municipality.
Consensus: A collective judgment or belief;
solidarity of opinion: "The consensus of the group
was that they should meet twice a month. General
agreement or harmony. [Random House Webster's
College Dictionary, April 2001] [Wikipedia:
explains it as a group decision making process, or
Does anyone object?] It is not unanimity, but more
a process for deciding what is best overall.
Members of the group reach a decision to which
they consent because they know it is the best one
overall. It differs from voting which is a procedure
for tallying preferences. It does not require each
member of the group to justify their feelings.
[Taken from: Consensus Is Not Unanimity: Making
Decisions Cooperatively, by Randy Schutt. '7
Similar to a type of verbal "show of hands" on who
feels particularly strong on this?" Sometimes
thought of as preliminary approval without taking
final "action." A show of hands is not an action
that has any legal effect. ["Voting and Taking
Action in Closed Sessions" by Frayda Bulestein.]
Ex -parte: from a one-sided or partisan point of
view; on the application of one party alone. An ex -
parte judicial proceeding is conducted for the
benefit of only one party. Ex -parte may also
describe contact with a person represented by an
attorney, outside the presence of the attorney.
Immediate Family: includes a spouse or domestic
partner, dependent children, and other dependent
relatives, if living in the household. For the
purposes of the definition of "intermediary" in this
section, "immediate family" means an individual's
spouse or domestic partner, child, stepchild,
grandchild, parent, stepparent, grandparent,
brother, half brother, sister, or half-sister of the
individual and the spouse or the domestic partner
of any such person and a child, stepchild,
grandchild, parent, stepparent, grandparent,
brother, half-brother, sister, or half-sister of the
individual's spouse or domestic partner and the
spouse or the domestic partner of any such person
(RCW 42.17A.005(24)).
Motion: An enacted motion is a form of action
taken by the Council to direct that a specific action
be taken on behalf of the municipality. Once
approved and entered into the record, is the
equivalent of a resolution in those instances where
a resolution is not required by law, and where such
motion is not in conflict with existing state or
federal statutes, City ordinances or resolutions.
Ordinance: An enacted ordinance is a law passed
[enacted] by a municipal organization legislatively
prescribing specific rules of organization or
conduct relating to the corporate affairs of the
municipality and those citizens and businesses
therein. Council action shall be taken by ordinance
when required by law, or where prescribed conduct
may be enforced by penalty. Special ordinances
such as adopting the budget, vacating a street,
amending the Comprehensive Plan and/or Map,
and placing a matter on an election ballot,
including general obligation bonds, are not
codified into the City's municipal code.
Resolution: An enacted resolution is an
administrative act which is a formal statement of
policy concerning matters of special or temporary
character. Council action shall be taken by
resolution when required by law and in those
instances where an expression of policy more
formal than a motion is desired.
Regular Meeting: Any Council meeting that
meets in the Spokane Valley City Council
Chambers on Tuesday at 6:00 p.m. shall be deemed
a "regular meeting."
Social Media: A term used to define the various
activities that integrate technology, social
interaction and content creation. Through social
media, individuals or collaborations of individuals
create on-line web content, organize content, edit
or comment on content, combine content, and share
content. Includes many technologies and forms
including syndicated web feeds, weblogs (blogs),
wiki, photo -sharing, video -sharing, podcasts, and
social networking. (From MRSC, and Social Media
and Web 2.0 in Government, WebContent.gov)
Page 60 of 64
INDEX
A
Absences • 17
Acceptance of Gifts: • 51
Advance Agenda • 16, 20
affirmative motion • 20
amended agenda • 10, 13, 16
applause • 11, 28
applications • 28, 33, 34
attendance • 41
8
ballot • 11, 32, 34, 37, 38, 60
bias • 23, 24
budget amendment • 23, 25
C
Cancellation of Meetings: • 16
candidate • 14, 34
coin flip • 35
Community Recognition Program • 26
complaint • 40
Confidential material • 19
Conflict of interest • 23
D
dais • 12, 19, 29, 34
deadline • 33
Demonstration • 11
E
election • 32, 33, 35, 37, 60
electronic message • 11, 18
e-mail • 11, 19, 37
emergency • 10, 13, 15, 19, 23, 25, 29, 63
Emergency • 2, 16, 19, 52, 53, 63
ethical • 51
executive session • 14, 15, 33, 34, 46
executive sessions • 14, 15, 30
F
Filling a Council Vacancy • 33
Finance Committee • 46
Finance Department • 35
fiscal restraint • 27
flip of a coin • 32
H
hearings • 27
holiday • 9
impractical • 15, 16, 30
informal contacts • 42
Internet • 12, 18, 19
leave of absence • 17, 18
M
majority of the whole • 23, 25
Majority Plus One • 23, 25
majority vote • 6, 9, 12, 17, 20, 22, 25, 28, 32, 44, 45
maker of the motion • 20, 21, 22
misleading • 13
N
nomination • 32, 33, 34
notice • 9, 15, 17, 18, 29, 37, 50, 63
O
Open Public Meetings Act • 5, 6, 9, 13, 14, 19, 40, 55, 63
out of order • 11, 19, 22, 27
Outside Requests • 13
P
parliamentarian • 17
podium • 11, 12, 19, 20, 27, 28
Pre -Agenda • 2 16
presentations • 10, 11, 13, 28
prevailing side • 28, 29
Public Comment • 38
public comments • 11, 12, 20, 27, 28
Public Records Act: • 5
Q
quasi-judicial • 11, 18, 29, 48, 49
quorum 5, 6, 17, 18, 23, 63
Page 61 of 64
R
rearrange • 10, 13
recommended appointment • 44
reconsideration • 28, 29
recuse • 23, 24
Removal • 44, 45
Request for Council Action • 29
S
seats • 17
social media • 40, 60
speak twice• 21
special meeting • 14, 15, 16, 25, 33, 34
surprise • 13
surprises • 13, 21, 29
T
table • 22, 28
Table 2, 7, 22
tax • 27, 45
telephone • 18, 40
three Councilmembers • 10, 13
three minutes • 11, 20, 27
Three Touch • 24, 29, 30
Three -Touch • 10, 13
tie • 23, 32, 35
travel • 35
U
unexcused absence • 17, 45
Unexpected Motions • 13
unusual circumstances • 24, 30
V
vacancy • 32, 33, 34, 35, 46
video 18, 41, 60
vote to extend the meeting • 12, 14
w
waived • 10, 23, 25
withdraw the motion • 22
written comments • 11, 28
Page 62 of 64
Endnotes:
1 RCW 42.30.110 — Open Public Meeting Act, Executive Sessions
2 RCW 42.30.140- Open Public Meeting Act,
RCW 35A.13.035- Optional Municipal Code (35A) — Council-manager plan of government
4 RCW 42.52 — Ethics in Public Service
RCW 42.56 — Public Records Act
6 RCW 35A.12.160 Optional Municipal Code (3 5A) — Council manager plan of government; public notice of hearings
and meeting agendas
RCW 35A.13.170 — Optional Municipal Code (35A) — Council manager plan of government; council meetings —
quorum, rules - voting
8 RCW 35A.12.110 — Council meetings shall meet regularly, at least once a month.
9 RCW 42.30.080 — Open Public Meetings Act, Special Meetings, procedures for calling Special Meetings
1° RCW 35A.12.110 — Council meetings shall meet regularly, at least once a month.
11 RCW 42.30.080 - Open Public Meetings Act, Special Meetings, procedures for calling Special Meetings
12 RCW 42.30.080(3) — Open Public Meetings Act, Special Meetings, procedures for calling Special Meetings
13 RCW 42.30.090 — Open Public Meetings Act, Adjournments
14 RCW 35A.13.170 - Optional Municipal Code (35A) — Council mgr plan of govt; meetings: quorum, rules, voting
1s 35A.12.120 — Council meetings, shall meet regularly, at least once a month
16 RCW 35A.12.060 — A council position shall become vacant if the councilmember fails to attend three consecutive
regular meetings of the council without being excused by the council.
17 RCW 42.17A.555 — Use of public office or agency facilities in campaigns — Prohibition — Exceptions
18 RCW 35A.12.120 — Council — Quorum — Rules — Voting
19 RCW 35A.33.090 — Emergency Expenditures — Other emergencies — Hearing.
20 RCW 35A.13.190 — Ordinances, emergencies, may be effective upon adoption if passed by a majority plus one of
the whole membership of the council and have the ordinance designated as a public emergency; but such ordinance
may not levy taxes, grant, renew or extend a franchise, or authorize the borrowing of money.
21 RCW 35A.13 - Council-manager plan of government.
22 RCW 35A.47.040 — Franchises and permits — "no ordinance or resolution granting any franchise in a code city . .
shall be adopted or passed by the city's legislative body on the day of its introduction nor for five days thereafter, nor
at any other than a regular meeting ... nor without having been granted by the approving vote of at least a majority
of the entire legislative body.
23 RCW 35A.33.090 — Emergency Expenditures — Other emergencies — Hearing.
Page 63 of 64
24 RCW 35A.13.190 — Ordinances, emergencies, may be effective upon adoption if passed by a majority plus one of
the whole membership of the council and have the ordinance designated as a public emergency; but such ordinance
may not levy taxes, grant, renew or extend a franchise, or authorize the borrowing of money.
25 RCW 35A.13.030 - Mayor — election — chair to be mayor — duties: Biennially at the first meeting of the new council
members shall choose a chair from among their number; chair's title shall be mayor and preside at meetings.
26 RCW 35A.13 — Council-manager plan of government.
27 RCW 35A.13.020 — Mayor — election, chair to be mayor, duties
28 RCW 42.12.070 — Filling nonpartisan vacancies
29 RCW 42.04.020 — Eligibility to hold office. That no person shall be competent to qualify for or hold any elective
public office within the state of Washington ... municipal corporation or other district, ... unless he or she be a citizen
of the United States and state of Washington and an elector of such county, district, precinct, school district,
municipality or other district or political subdivision.
3o RCW 35A.13.080 — City manager powers and duties
31 RCW 35A.13.120 — city manager — Interference by councilmembers
32 RCW 42.36.040 — Public discussion by candidate for public office
Page 64 of 64
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: November 13, 2018 Department Director Approval:
Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Motion Consideration: 2019 Legislative Agenda
GOVERNING LEGISLATION: n/a
PREVIOUS COUNCIL ACTION TAKEN: Council discussed the proposed 2019 Legislative
Agenda at two previous Council meetings. To date, no action has been taken.
BACKGROUND: Each year Council adopts a Legislative Agenda that includes topics they
collectively request our Fourth District Legislators pursue on our behalf.
• Council first discussed the 2019 Legislative Agenda on August 28, 2018, where staff
presented a preliminary list of topics for consideration. The initial list was based
upon a combination of topics initiated by City staff and dialogue between individual
legislators and our state lobbyists Gordon Thomas Honeywell.
• At the November 6, 2018 meeting, staff presented an updated Legislative Agenda
draft that was based upon Council comments from the August 28 meeting as well
as the addition of three topics including:
o Condominium Liability Reform
o Increased Funding for the Basic Law Enforcement Academy
o Prevailing Wage Calculation
On November 6, Council also expressed interest in the following items that are reflected in
the 2019 Legislative Agenda for consideration this evening:
o Revising the language in "Increased Funding for the Basic Law Enforcement
Academy" to note that it is our desire that two training sessions be guaranteed to
take place in Spokane.
o Condensing the entire agenda to both sides of a single sheet paper.
At this evening's Council meeting, staff will present the entire proposed 2019 Legislative Agenda
for Council consideration and approval. Upon Council approval, staff will work with
representatives of Gordon Thomas Honeywell to set up a meeting with our Legislative Delegation
in December where we will have an opportunity to discuss our agenda and the upcoming
legislative session.
OPTIONS: (1) approve the proposed 2019 Legislative Agenda as drafted or further modified; or
(2) take other action as appropriate.
RECOMMENDED ACTION OR MOTION: I move we approve the proposed 2019 Legislative
Agenda as drafted.
BUDGET/FINANCIAL IMPACTS: NA
STAFF CONTACT: Mark Calhoun, City Manager; Cary Driskell, City Attorney
ATTACHMENTS: Draft 2019 Legislative Agenda
DRAFT CITY OF SPOKANE VALLEY 2019 LEGISLATIVE AGENDA DRAFT
Transportation Funding Request: Bridging the Valley
The City continues to make headway on the multi -phase Bridging the Valley project to replace three at -
grade crossings that bisect north/south commerce in the City. With the State's assistance on the Phase 1
Barker Road Grade Separation Project in the 2017-2019 budget, the City is making significant progress to
improve the safety and economic competitiveness of our community. The City successfully secured the
only 2017 federal TIGER grant in the State, and those grant funds were applied to the Barker Road Grade
Separation Project. Engineering design is underway and construction is programmed for 2020.
Phase 2: Pines Road / BNSF Grade Separation Project
The City respectfully requests that the State match its 2017-2019 investment in the Bridging the
Valley project by allocating an additional $2.9 million to the Pines Road/BNSF Grade Separation
project. Pines Road is one of the region's key transportation corridors, carrying both private and
commercial/industrial traffic from Trent Avenue (SR 290) across the Spokane River to I-90 and
commercial areas south of the I-90 freeway. In 2018, the Freight Mobility Strategic Investment
Board (FMSIB) rated this at -grade crossing as the highest ranked unfunded Tier 1 rail crossing in
the State out of 4,171 at -grade crossings based upon freight mobility and safety.
On average, 58 BNSF freight trains and two AMTRAK passenger trains travel through the
Pines/BNSF crossing each day, blocking traffic movements for nearly 3.5 hours. Vehicle delay is
expected to increase with the addition of a second mainline BNSF track at Pines Road in 2019. In
addition, about 34,000 vehicles pass through the adjacent Pines/Trent intersection, including freight
from Canada and northern Idaho. The average daily traffic volume on Pines Road is more than
double the vehicles of the funded Barker Road project. Pines Road is also the primary access to
almost 230 acres of undeveloped mixed-use, commercial and industrial land.
Total project cost is estimated at $29 million, and the City has secured $3.2 million in local funds.
The City currently has four pending grant requests including federal applications for BUILD and
both rounds of CRISI, as well as a grant request from the Spokane Regional Transportation Council
(SRTC). State funding in the amount of $2.9 million will demonstrate the State's continued
partnership and enhance the likelihood of the City being awarded its federal funding requests.
Browns Park Capital Budget Request
The City respectfully requests that the Legislature allocate $520,000 from the Capital Budget to match the
City's 2019 investment of $1.16 million. Browns Park is being converted from an under-utilized
neighborhood park to a multipurpose park venue that meets the contemporary needs of our residents,
including a 16 court sand volleyball facility capable of hosting large regional events. The City constructed
eight volleyball courts, a splash pad and a basketball court between 2014 and 2016, at a cost of $447,500,
and constructed eight additional volleyball courts in 2018 at a cost of $176,000. The requested allocation
would help pay for the installation of a new playground, a new restroom and a neighborhood picnic shelter.
Defend Local Control
The City of Spokane Valley incorporated in 2003 as a direct result of the desire of our citizens to have
substantial local control of decision-making A foundational belief for the Council and the citizens they
represent is that the most effective level of government is the one closest to the people, which is the city
form of government. As such, the Council urges the Legislature to respect local decision-making wherever
appropriate, and not infringe into those areas that have traditionally been regulated by elected City officials.
Protect the Local State -Shared Revenues
The City requests that the Legislature preserve and restore local state -shared revenues. These funds include
the Liquor Excise Tax Account ($458,560 in 2017), Liquor Board Profits ($794,980 in 2017), Municipal
Criminal Justice Assistance Account ($481,758 in 2017), City -County Assistance Account and Marijuana
Revenues ($75,312 in 2017). Specifically, the City supports legislation that removes the 2011 cap on
Liquor Profit revenues to restore the historical 50/50 revenue sharing relationship between the State and
local governments.
Page I of 2
The City is home to many warehouses and manufacturing facilities. As a result, the City has received over
$500,000 each year in streamlined sales tax mitigation payments to compensate the City for financial losses
when the State switched to a destination -based sales tax system. With the U.S. Supreme Court's Wayfair
decision, and State passage of the Marketplace Fairness Act, the Legislature will suspend streamlined sales
tax mitigation payments in the 2019-21 biennium. Further, the Department of Revenue will be reporting to
the Legislature on expected revenue gains from implementation of the Marketplace Fairness Act and
whether they are equal to or in excess of revenue losses to cities. The City requests that cities receiving SST
mitigation are made whole through this transition.
Protect Businesses by Reforming State Regulatory Burden
The City strongly supports businesses small and large, in our City and across the state, because they are the
lifeblood of our economy. Unfortunately, these businesses are forced to compete in a state regulatory
environment that is increasingly burdensome, making it difficult to compete with businesses in neighboring
states. Of most urgent concern is the regressive state business & occupation tax, with the current Labor &
Industries program close behind. The City supports rebalancing the state-wide regulatory framework to
encourage and support business development and retention.
Support Prohibition of Recreational Marijuana Home Growing and Retention of Local Authority
The City supports the continued prohibition on home growing of recreational marijuana. Allowing home
growing of recreational marijuana will unnecessarily increase youth access, illegal diversion, and criminal
activity related to marijuana. Neither the State nor local cities have sufficient resources to adequately
enforce home growing. Allowing home growing will place an additional and unnecessary cost burden on
local cities that primarily have to deal with the impacts from legalized marijuana. The City supports
retention of local land use, building, fire, and other public health and safety regulatory authority, up to and
including local authority to enact marijuana growing prohibitions.
Condominium Liability Reform
The City supports legislation that incentivizes the construction of condominiums by reducing the liability
developers incur for construction defects, while continuing to balance consumer protection
provisions. Under the current liability laws, developers are incentivized to construct apartments rather than
condominiums, resulting in fewer options for home buyers to enter the real estate market. Reducing the
liability for developers will increase housing choices in communities throughout the state.
Increased funding for the Basic Law Enforcement Academy
The City supports increased funding and other solutions to ensure newly hired officers are able to complete
training through the Basic Law Enforcement Academy (BLEA) at the Criminal Justice Training
Commission, with two training sessions guaranteed to be held in Spokane At current funding levels, the
Criminal Justice Training Commission has a backlog of officers awaiting training. State law requires that
officers be trained within six months of hire. The current backlog exceeds this statutory timeline. This
results in law enforcement agencies throughout the state hiring new officers, and then keeping them on staff
for up to six months, but unable to perform police work until their training is complete.
Prevailing Wa2e Calculations
The City respectfully requests that Chapter 248, Laws of 2018 relating to application of collective
bargaining agreements to calculating prevailing wage by the Department of L & I, be either revised or
repealed. The effect of these changes has been to triple the cost of certain workers on public projects. The
City applied for and received a number of grants for projects requiring such work, and now will not have
sufficient funds to complete these projects. The City will have to either abandon these valuable projects, or
attempt to find additional funds from ever -dwindling funds. This new calculation takes into account
improper tasks in determining the prevailing wage, driving the prevailing wage far beyond what is
appropriate or reasonable for such work.
The City supports AWC legislative agenda items that serve the best interests of Spokane Valley.
Page 2 of 2
DRAFT CITY OF SPOKANE VALLEY 2019 LEGISLATIVE AGENDA DRAFT
Transportation Funding Request: Bridging the Valley
The City of Spokane Valley continues to make headway on the multi -phase Bridging the Valley project to
replace three at -grade crossings that bisect north/south commerce in the City. With the State's assistance
on the Phase 1 Barker Road Grade Separation Project in the 2017-2019 budget, the City is making
significant progress to improve the safety and economic competitiveness of our community. The City was
successfully 4n-secureding the only 2017 federal TIGER grant in the State of Washington, and those grant
funds were applied to the Barker Road Grade Separation Project. Engineering design is underway and
construction is programmed for 2020.
Phase 2: Pines Road / BNSF Grade Separation Project
The City of Spokane Valley respectfully requests that the State match its 2017-2019 investment in
the Bridging the Valley project by allocating an additional $2.9 million to the Pines Road/BNSF
Grade Separation project. Pines Road is one of the region's key transportation corridors, carrying
both private and commercial/industrial traffic from Trent Avenue (SR 290) across the Spokane
River to I-90 and commercial areas south of the I-90 freeway. In 2018, the Freight
MobilityManagcmcnt Strategic Investment Board (FMSIB) rated this at -grade crossing as the
highest ranked unfunded Tier 1 rail crossing in the State of Washington out of 4,171 at -grade
crossings which were evaluated based upon freight mobility and safety.
On average, 58 BNSF freight trains and two AMTRAK passenger trains travel through the
Pines/BNSF crossing each day, blocking traffic movements for nearly 3.5 hours. Vehicle delay is
expected to increase with the addition of a second mainline BNSF track at Pines Road in 2019. In
addition, about 34,000 vehicles pass through the adjacent Pines/Trent intersection, including freight
from Canada and northern Idaho. The average daily traffic volume on Pines Road is more than
double the vehicles of the funded Barker Road project. Pines Road is also the primary access to
almost 230 acres of undeveloped mixed-use, commercial and industrial land.
Total project cost is estimated at $29 million, and the City has secured $3.2 million in local funds.
The City currently has four pending grant requests including federal applications for BUILD and
both rounds of CRISI, as well as a grant request from the Spokane Regional Transportation Council
(SRTC). State funding in the amount of $2.9 million will demonstrate the State's continued
partnership and enhance the likelihood of the City being awarded its federal funding requests.
Browns Park Capital Budget Request
The City of Spokane Valley respectfully requests that the Legislature allocakmake an allocation of
$520,000 from the Capital Budget to match the City's 2019 investment of $1.16 million. Browns Park is
being converted from an under-utilized neighborhood park to a multipurpose park venue that meets the
contemporary needs of our residents, including a 16 court sand volleyball facility capable of hosting large
regional events. The City constructed eight volleyball courts, a splash pad and a basketball court between
2014 and 2016, at a l—cost of $447,500, and constructed height additional eight—volleyball courts in
2018 at a cost of $176,000. The requested allocation would help pay for the installation of a new
playground, a new restroom and a neighborhood picnic shelter.
Defend Local Control
The City of Spokane Valley incorporated in 2003 as a direct result of the desire of our citizens to have
substantial local control of decision-making_ that impacts our area. A foundational belief for the Council
and the citizens they represent is that the most effective level of government is the one closest to the people,
which is the city form of government. As such, the Council urges the Legislature to respect local decision-
making wherever appropriate, and not infringe into those areas that have traditionally been regulated by
elected City officials.
Protect the Local State -Shared Revenues
The City of Spokane Valley requests that the Legislature preserve and restore local state -shared revenues.
These funds include the Liquor Excise Tax Account ($458,560 in 2017), Liquor Board Profits ($794,980
Page I of 3
in 2017), Municipal Criminal Justice Assistance Account ($481,758 in 2017), City -County Assistance
Account and Marijuana Revenues ($75,312 in 2017). Specifically, the City supports legislation that
removes the 2011 cap on Liquor Profit revenues to restore the historical 50/50 revenue sharing relationship
between the State and local governments.
The City is home to many warehouses and manufacturing facilities. As a result, the City has received over
$500,000 each year in streamlined sales tax mitigation payments to compensate the City for financial losses
when the State switched to a destination -based sales tax system. With the U.S. Supreme Court's Wayfair
decision, and State passage of the Marketplace Fairness Act, the Legislature will suspend streamlined sales
tax mitigation payments in the 2019-21 biennium. Further, the Department of Revenue will be reporting to
the Legislature on expected revenue gains from implementation of the Marketplace Fairness Act and
whether they are equal to or in excess of revenue losses to cities. The City requests that cities receiving SST
mitigation are made whole through this transition.
The City of Spokane Valley supports full funding for municipal indigent defense services. In 2013, the
Washington Supreme Court set new caseload standards for the number of cases a public defender can
represent in a calendar year. This has increased the annual cost of providing indigent defense services by
Protect Businesses by Reforming State Regulatory Burden
The City of Spokane Valley strongly supports businesses small and large, in our City and across the state,
because they are the lifeblood of our economy. Unfortunately, these businesses are forced to compete in a
state regulatory environment that is increasingly burdensome, making it difficult to compete with
businesses in neighboring states. Of most urgent concern is the regressive state business & occupation tax,
with the current Labor & Industries program close behind„ and both needing significant reform before they
do irreparable damage to commerce in Washington. The City supports rebalancing the state-wide regulatory
framework to encourage and support business development and retention.
Support Ge Prohibition of Recreational Marijuana Home Growing and Retention of Local
Authority
The City of Spokane Valley supports the continued prohibition on home growing of recreational marijuana.
Allowing home growing of recreational marijuana will unnecessarily increase youth access, illegal
diversion, and criminal activity related to marijuana. Neither the State nor local cities have sufficient
resources to adequately enforce home growing. Allowing home growing will place an additional and
unnecessary cost burden on local cities that primarily have to deal with the impacts from legalized
marijuana. By allowing home growing, the State will also weaken the still growing commercial marijuana
market. Regardless of the action taken by the State, tThe City supports retention of local land use, building,
fire, and other public health and safety regulatory authority, up to and including local authority to enact
marijuana growing prohibitions. The City strongly believes that local cities must not be punished for
exercising their authority by having State funds withheld.
Condominium Liability Reform
The City of Spokane Valley supports legislation that incentivizes the construction of condominiums by
reducing the liability developers incur for construction defects, while simultaneously continuing to balance
consumer protection provisions. Under the current liability laws, developers are incentivized to construct
apartments rather than condominiums, resulting in fewer options for home buyers to enter the real estate
market. Reducing the liability for developers will increase housing choices in communities throughout the
state.
Increased funding for the Basic Law Enforcement Academy
The City of Spokane Valley supports increased funding and other solutions to ensure newly hired officers
are able to complete training through the Basic Law Enforcement Academy (BLEA) at the Criminal Justice
Training Commission, with two training sessions guaranteed to be held in Spokane. At current funding
levels, the Criminal Justice Training Commission has a backlog of officers awaiting training. State law
requires that officers be trained within six months of hire. The current backlog exceeds this statutory
Page 2 of 3
timeline. This results in law enforcement agencies throughout the state hiring new officers, and then keeping
them on staff for up to six months, but unable to perform police work until their training is complete.
Prevailing Wa2e Calculations
The City of Spokane Valley respectfully requests that Chapter 248, Laws of 2018 (adopted through SSB
relating to application of collective bargaining agreements to calculating prevailing wage by the
Department of Labor & dies, be either revised or repealed. The effect of these changes has been to
triple the cost of certain workers on public projects. The City has applied for and received a number of
grants for projects requiring such work, and now will not have sufficient funds to complete these projects.
The City will have to either abandon these valuable projects, or attempt to find additional funds from ever -
dwindling funds. This new calculation takes into account improper tasks in determining the prevailing
wage, driving the prevailing wage far beyond what is appropriate or reasonable for such work.
The City supports AWC legislative agenda items that serve the best interests of Spokane Valley.
Page 3 of 3
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: November 13, 2018 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: 2019 Annual Comprehensive Plan Amendment (CPA) Docket
GOVERNING LEGISLATION: The Growth Management Act (GMA) RCW 36.70A
PREVIOUS ACTION TAKEN: None
BACKGROUND:
The GMA allows local jurisdictions to update Comprehensive Plans no more than once each year. The
City codified this process in Section 17.80.140 of the Spokane Valley Municipal Code (SVMC). Consistent
with state law and the SVMC, staff published notices in September advising the public of the annual
amendment process and that the City would be accepting applications for the 2019 cycle through October
31, 2018.
CPAs are divided into two categories — map amendments and text amendments (including charts, tables
and graphics). CPAs may be privately initiated or proposed by City Council, Planning Commission or staff.
Most privately initiated amendments deal with land use changes. The City has received three privately
initiated CPA's.
City initiated amendments include three map amendments and four text amendments. The map amendments
include the reclassification of approximately 14 acres of property from MFR to CMU, revising the Map of
Existing and Recommended Bicycle Facilities, and creating an appendix of recently adopted maps. The text
amendments include adding a list of 20 -year transportation projects, updating the implementation strategy
list, adding annexation goals and policies, and updates to Transportation Element limited to bike and
pedestrian goals and policies, and language supporting Complete Streets.
Staff will be present to discuss the 2019 update process and 2019 CPA Docket. Staff will return on
November 20, 2018 with a Motion Consideration to approve the Docket as submitted or as modified.
OPTIONS: N/A
RECOMMENDED ACTION OR MOTION: N/A
BUDGET/FINANCIAL IMPACTS: N/A
STAFF CONTACT: Lori Barlow, AICP, Senior Planner and Mike Basinger, AICP, Economic
Development Manager
ATTACHMENTS: A. 2019 Comprehensive Plan Docket
B. PowerPoint Presentation
Exhibit 1
City of Spokane Valley
2019 Comprehensive Plan Amendment Docket
PRIVATELY INITIATED COMPREHENSIVE PLAN AMENDMENTS
File Number
Map or Text
Summary of Amendment
CPA -2019-0001
Land Use Map
Change parcel 45183.9059 from I to SFR (Danny
Davis)
CPA -2019-0002
Land Use Map
Change parcel 45234.4501 and 45234.0210 from
SFR to NC ( Advent Lutheran Church and TCF
Properties LLC)
CPA -2019-0003
Land Use Map
Change parcel 45181.0213 from SFR to MFR (Elgee)
CPA -2019-0010
New Appendix
Develop a list of transportation projects for a 20 -year
period that is informed by existing studies and plans.
CITY INITIATED COMPREHENSIVE PLAN MAP AMENDMENTS
File Number
Map #
Summary of Amendment
CPA -2019-0007
Figure 27
Update to the existing and recommended bicycle
facilities to reflect changes and amendments to the
bike and pedestrian plan.
CPA -2019-0008
New Appendix
Create a new appendix of the most recently adopted
maps.
CPA -2019-0009
Land Use Map
Change designation for parcels 45104.9151,
45104.9150 from MF to CMU.
CITY INITIATED COMPREHENSIVE PLAN TEXT AMENDMENTS
File Number
Text
Summary of Amendment
CPA -2019-0004
Chapter 2
Updates to the implementation strategies to remove
completed strategies, update timelines, and add new
strategies consistent with the goals and policies.
CPA -2019-0005
Chapter 5
Update the Bike and Pedestrian Master Plan
components of the Transportation Element and
related Transportation goals and policies. Bring
policy language forward to support a Complete
Streets ordinance.
CPA -2019-0006
Chapter 2
Annexation goal and policy additions
CPA -2019-0010
New Appendix
Develop a list of transportation projects for a 20 -year
period that is informed by existing studies and plans.
City Council Administrative Report
November 13, 2018
Comprehensive Plan Amendment Process and Docket
Docket
Planning
Commission
City Council
Annual Comprehensive Plan
Amendment Process
• October 31, 2018 deadline for applications (60 -day window)
• Admin Report — Discuss Process and Introduce Docket — Nov. 13, 2018
• City Council takes action on official docket — Nov. 20, 2018
• Public Noticing — publishing and posting on site for Site Specific CPA's
• Planning Commission Study Session
• Public Hearing
• Deliberations and Recommendations
• Administrative Report
• First Reading Ordinance
• Second Reading Ordinance
Privately Initiated Map Amendment
CPA -2019-0001
• Applicant: Danny Davis
• Property Owner: Circle J
Mobile Home Park, LLC.
• Summary of Amendment:
Change parcel
#45183.9059 from
Industrial (I) to Single -
Family Residential (SFR)
NC
Ei _Broadway Ave.
MFR
CMU
0
a
z
Industrial
E. Vaileyway Ave.
Note: Map shows existing land use designation.
0
W
Z
Privately Initiated Map Amendment
CPA -2019-0002
• Applicant: Whipple
Consulting Engineers, Inc
• Property Owner: Advent
Lutheran Church and TCF
Properties LLC.
• Summary of Amendme
Change parcel
45234.4501 and
45234.0210 from SFR to
Neighborhood
Commercial(NC)
Central Valley
High School
Note: Map shows existing land use designation.
Privately Initiated Map Amendment
CPA -2019-0003
• Applicant: Joel Elgee
• Property Owner:
Marguerite LLC — Terry
Ovstedal
• Amendment Summary:
Change parcel
45181.0213 from SFR to
MFR
Note: Map shows existing land use designation.
City Initiated Map Amendment
CPA -2019-0009
• Amendment Summary:
Change parcel 12
parcels from MFR to
CMU
• 8 property owners (3
LLC's and 5 individuals)
• Location: 13107-13621
E Mission Ave
(Predominantly
Whimsical Pig
Development Site)
Note: Map shows existing land use designation.
City Initiated Map Amendment
CPA -2019-0007
• Amendment Summary:
Update the existing
and recommended
bicycle facilities maps
to reflect changes and
amendments to the
bike and pedestrian
plan:
• Map 11.2
Recommended
Bikeway Network
• Map 11.4
Recommended
Pedestrian Network
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City Initiated Text Amendment
Chapter 5 Transportation Element
• CPA -2019-0005
• Amendment Summary: Update the Bike and Pedestrian Master Plan
components of the Transportation Element and related Transportation
Goals and Policies. Bring policy language forward to support a
Complete Streets ordinance
• CPA -2019-0008
• Create a new appendix of the recently adopted maps
• CPA -2019-0010
• Amendment Summary: Develop a list of transportation projects for a
20 -year period that is informed by existing studies and plans.
City Initiated Text Amendment
Chapter 2 — Goals, Policies, and Strategies
• CPA -2019-0005
• Amendment Summary: Update the implementation strategies to
remove completed strategies, add new strategies consistent with the
goals and policies and update timelines.
• CPA -2019-0006
• Amendment Summary: Add Annexation Goal and Policies
Docket
Planning
Commission
City Council
NEXT Steps - Amendment Process
• October 31, 2018 deadline for applications (60- day notice)
• Admin Resort Di • - .1• 1 •• . - socket — Nov. 13. 2018
• Council takes action on official docket — Nov. 20, 2018
• Public Noticing — publishing and posting on site for Site Specific CPA's
• Planning Commission Study Session
• Public Hearing
• Deliberations and Recommendations
• Administrative Report
• First Reading
• Second Reading
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: November 13, 2018
Check all that apply: ❑ consent ❑ old business
❑ information ® admin. report
AGENDA ITEM TITLE: Snow Removal Options
GOVERNING LEGISLATION: Spokane Valley Municipal Code (SVMC) 7.45.
Department Director Approval:
❑ new business ❑ public hearing
❑ pending legislation ❑ executive session
PREVIOUS COUNCIL ACTION TAKEN: Adoption of Ordinance 17-010 October 3, 2017,
effective October 18, 2017, and codified as SVMC 7.45; admin report regarding Sidewalk snow
removal implementation December 5, 2017
BACKGROUND:
The discussion of sidewalk snow removal was brought before Council 11 times between
February 2016 and October 3, 2017 when Ordinance 17-010 was adopted.
In summary, SVMC 7.45 requires Tier 1 property owners to remove accumulations of snow and
ice over 3 inches in a path of at least 36 inches, within 48 hours of the end of a snow event. Tier
1 properties are those zoned commercial, retail, and industrial; and residential areas designated
Safe Routes to School.
A warning notice is sent when a sidewalk with more than 3 inches of accumulated snow and ice
is not cleared 48 hours after the snow event ends. The property then has 48 hours after the
warning notice to come into compliance. If it does not, then a first citation is issued. The fine for
the first and second citation is $52; and any additional citations within a 12 month period
increases to $103.
SVMC 7.45.070 Defense for violation takes into account that there are individuals who are
unable to clear their sidewalks due to age or disability through the following provision:
A. The subject property is occupied as a residence, regardless of zoning
designation;
B. The violator is 65 years or older, or possesses a physical disability that has been
verified by a medical doctor which prevents them from removing accumulations
of snow and ice from the sidewalk; and
C. The violator can provide documentation that shows reasonable efforts to obtain
snow removal services were made but were unsuccessful.
The number of Warning Notices issued by the City for 2017-2018 was 44. Of those Warning
Notices, one resulted in the issuing of a citation.
With the implementation of SVMC 7.45, the City made the following changes in an effort to
reduce the amount of snow deposited on sidewalks:
1. Removed the "bat-wing" blades from snow plows
2. Reduced the speed of the plows
3. Place as much snow as possible in bike lanes where available
Page 1 of 6
These changes had a number of unforeseen impacts to the overall snow removal program.
Slowing the trucks down increased the number of hours needed to complete the plowing of the
primary routes. Previously, these routes were able to be cleared in approximately 14 hours, with
a majority of plowing occurring during the overnight hours. Reducing the speed of the plows
increased the number of hours that it took to clear the primary routes around the City, resulting
in an increased cost of drivers and truck operations. The increased time to remove snow
resulted in snow freezing to roadways causing an ice layer that required larger amounts of
deicer to melt the ice and clear the streets.
The practice of placing snow in the bike lane and along the curb resulted in larger, denser
berms along the roadways and driveways. As the amount of snow increased, so did the size of
the berms which were unable to melt, and which encroached on the lane of traffic. Another
challenge faced with this practice is the skill level and abilities of the drivers. Since we contract
and employ seasonal workers, there is less quality control and more training is necessary to
implement this snow plowing practice.
There are still areas in the City that do not have bike lanes or space along the curb which leaves
the sidewalks the only location to place snow.
OPTIONS:
Each option represents one snow day for City operations during a normal work week (excluding
holidays and weekends). Hourly rate for truck operations is from the LA Consulting Report. The
hourly rate for staff is broken down into full-time City employees and seasonal employees. The
rate of pay used is an average for each group of employees. Options do not include costs for
purchasing additional equipment, established contract services, deicer or other related snow
removal costs. Please note this is subject to change based on weather conditions.
Option 1: Plow streets at an effective rate of speed that allows the primary routes to be cleared
during the overnight hours. Sidewalk snow removal responsibility falls to the property owner.
Total hours to complete the primary routes equals 14 hours primarily during the overnight hours.
Cost per day of snow event
Please note this is subject to change based on weather conditions.
Option 1 is a baseline for snow operations comparisons.
$10,765.38
Impacts:
Traffic — primary routes are cleared during the overnight hours while the majority of traffic is
not utilizing the roads. Less traffic equals a safer plowing environment for both the public
and the plow drivers.
Page 2 of 6
Drivers
Man Hours
Total Cost
City Employees
4
40
$1,952.80
City Employee Overtime
4
16
$1,171.68
Seasonal Employees
5
50
$1,310.50
Seasonal Employees Overtime
5
20
$786.40
Number of
Trucks
Hours of
Operation
Cost to Operate Trucks
9
126
$5,544.00
Cost to clear sidewalks
$0.00
Cost per day of snow event
Please note this is subject to change based on weather conditions.
Option 1 is a baseline for snow operations comparisons.
$10,765.38
Impacts:
Traffic — primary routes are cleared during the overnight hours while the majority of traffic is
not utilizing the roads. Less traffic equals a safer plowing environment for both the public
and the plow drivers.
Page 2 of 6
■ Berms — the size and density of berms left by the plows are wider and less compact, since
the plows are able to throw the snow over a larger area.
■ Storm drains - when snow is pushed to the face of curb, it exposes the grate for the storm
drains allowing snow to melt and flow down the storm drain.
■ Road conditions — with plowing and deicing occurring in less time, it allows the streets to be
cleared before the snow is able to freeze and create an ice layer. Less deicer is required.
■ Mailboxes — are generally accessible by the Post Office.
■ Sidewalks — snow is deposited onto the sidewalks when the roads are plowed. Property
owners are required to clear sidewalks in Tier 1 areas.
■ Significant enforcement activities for SVMC 7.45 required by City Staff.
■ Costs — does not require additional drivers, equipment, deicer or sidewalk removal costs.
Option 2: Plow streets at an effective rate of speed that allows the primary routes to be cleared
overnight. Snow removal on Tier 1 sidewalks that are adjacent to arterials and are designated
Safe Routes to School, approximately 35 miles of sidewalk, is completed by the City. The
responsibility to clear the remaining Tier 1 sidewalks falls to the property owner.
Time to clear the primary routes equals 14 hours primarily during the overnight hours.
The table below does not account for the minimum of $60,000 required for the acquisition three
tractors to remove snow from designated sidewalks.
Cost per day of snow event $12,248.94
Impacts:
■ Traffic — primary routes are cleared during the overnight hours while the majority of traffic is
not utilizing the roads. Less traffic equals a safer plowing environment for both the public
and the plow drivers.
Berms — the size and density of berms left by the plows are wider and less compact, since
the plows are able to throw the snow over a larger area.
Storm drains - when snow is pushed to the face of curb, it exposes the grate for the storm
drains allowing snow to melt and flow down the storm drain.
Road conditions — with plowing and deicing occurring in less time, it allows for the streets to
be cleared before the snow is able to freeze and create an ice layer. Less deicer is required.
■ Mailboxes — are generally accessible by the Post Office.
■ Sidewalks — snow is deposited onto the sidewalks when the roads are plowed. Property
owners are required to clear sidewalks in Tier 1 areas except those sidewalks that are along
Page 3 of 6
Drivers
Man Hours
Total Cost
City Employees
4
40
$1,952.80
City Employee Overtime
4
16
$1,171.68
Seasonal Employees
5
50
$1,310.50
Seasonal Employees Overtime
5
20
$786.40
Number of
Trucks
Hours of
Operation
Cost to Operate Trucks
9
126
$5,544.00
Cost to clear sidewalks —
employees
3
36
$943.56
Sidewalk equipment
3
36
$540.00
Cost per day of snow event $12,248.94
Impacts:
■ Traffic — primary routes are cleared during the overnight hours while the majority of traffic is
not utilizing the roads. Less traffic equals a safer plowing environment for both the public
and the plow drivers.
Berms — the size and density of berms left by the plows are wider and less compact, since
the plows are able to throw the snow over a larger area.
Storm drains - when snow is pushed to the face of curb, it exposes the grate for the storm
drains allowing snow to melt and flow down the storm drain.
Road conditions — with plowing and deicing occurring in less time, it allows for the streets to
be cleared before the snow is able to freeze and create an ice layer. Less deicer is required.
■ Mailboxes — are generally accessible by the Post Office.
■ Sidewalks — snow is deposited onto the sidewalks when the roads are plowed. Property
owners are required to clear sidewalks in Tier 1 areas except those sidewalks that are along
Page 3 of 6
arterials and designated Safe Routes to School, which will be cleared by the City, is
approximately 35 miles of sidewalk.
■ Reduced enforcement activities for SVMC 7.45 by City Staff.
■ Costs — does not require additional drivers or deicer. Increased cost for the sidewalk snow
removal is $1,483.56 or a 14% increase per event. Does not include the cost of purchasing
equipment. This option requires the acquisition of 3 pieces of equipment and the hiring of 3
additional employees.
Option 3: Reduce plow speed to deposit less snow on the sidewalks while attempting to place
as much snow as possible along the curb and in bike lanes where available. Sidewalk snow
removal responsibility falls to the property owner.
Time to clear the primary routes equals 18 hours.
Cost per day of snow event $14,307.46
Impacts:
Traffic — primary routes will require crews to continue plowing overnight with plowing
continuing through the day. Safety issues arise for both the citizens and the plow operators
when plowing occurs during high traffic times, like the morning commute. The plows block
traffic by traveling slower. The number of areas where more snow is left behind on the
roadway due to plows becoming separated from the formation increases causing disruptions
in the entire snow operations.
■ Berms — the size and density of berms left by the plows are denser and taller as the snow is
not being thrown over a large area. Over time the berms along curbs and the bike lanes
begin to widen into the lane of traffic. Larger berms causes difficulties for cross traffic to
transverse the berms.
■ Storm drains — when snow is not pushed to the face of curb, the storm drain becomes
blocked by larger snow piles that are not able to melt completely. The snow then freezes
causing an ice barrier over the grate which can lead to flooding issues as snow begins to
melt.
Road conditions — the increase in the amount of time it takes to remove snow increasing the
amount of ice that is formed on the streets where snow has not been removed. Requires an
increase in the amount of deicer applied to the roads to melt the ice once the ice layer has
formed.
■ Mailboxes — are not accessible by the Post Office, resulting in mail not being delivered.
■ Sidewalks — less snow is deposited onto the sidewalks when the roads are plowed. Property
owners are required to clear sidewalks in Tier 1.
Page 4 of 6
Drivers
Man Hours
Total Cost
City Employees
4
40
$1,952.80
City Employee Overtime
4
32
$2,343.36
Seasonal Employees
5
50
$1,310.50
Seasonal Employees Overtime
5
40
$1,572.80
Number of
Trucks
Hours of
Operation
Cost to Operate Trucks
9
162
$7,128.00
Cost to clear sidewalks
$0.00
Cost per day of snow event $14,307.46
Impacts:
Traffic — primary routes will require crews to continue plowing overnight with plowing
continuing through the day. Safety issues arise for both the citizens and the plow operators
when plowing occurs during high traffic times, like the morning commute. The plows block
traffic by traveling slower. The number of areas where more snow is left behind on the
roadway due to plows becoming separated from the formation increases causing disruptions
in the entire snow operations.
■ Berms — the size and density of berms left by the plows are denser and taller as the snow is
not being thrown over a large area. Over time the berms along curbs and the bike lanes
begin to widen into the lane of traffic. Larger berms causes difficulties for cross traffic to
transverse the berms.
■ Storm drains — when snow is not pushed to the face of curb, the storm drain becomes
blocked by larger snow piles that are not able to melt completely. The snow then freezes
causing an ice barrier over the grate which can lead to flooding issues as snow begins to
melt.
Road conditions — the increase in the amount of time it takes to remove snow increasing the
amount of ice that is formed on the streets where snow has not been removed. Requires an
increase in the amount of deicer applied to the roads to melt the ice once the ice layer has
formed.
■ Mailboxes — are not accessible by the Post Office, resulting in mail not being delivered.
■ Sidewalks — less snow is deposited onto the sidewalks when the roads are plowed. Property
owners are required to clear sidewalks in Tier 1.
Page 4 of 6
■ Costs — $3,542.08 or 33% over Option 1. Increase in the number of overtime hours,
increased cost for operating plows longer, increased cost for deicer and no sidewalk snow
removal costs. Time to clear snow increases by 29%.
Option 4 - Reduce plow speed to deposit less snow on the sidewalks while attempting to place
as much snow as possible along the curb and in bike lanes where available. The City will add
two additional plows to the snow operations in order to complete plowing during the overnight
hours. Sidewalk snow removal responsibility falls to the property owner.
Time to clear the primary routes equals 14 hours primarily during the overnight hours.
The table below does not account for the minimum of $400,000 required for the acquisition of
two plows.
Cost per day of snow event $12,836.14
Impacts:
■ Traffic — primary routes are cleared during the overnight hours while the majority of
traffic is not utilizing the roads. Less traffic equals a safer plowing environment for both
the public and the plow driver.
■ Berms — the size and density of berms left by the plows are more dense and taller as the
snow is not being thrown over a large area. Over time the berm along curbs and the bike
lanes begin to widen into the lane of traffic.
■ Storm drains — when snow is not pushed to the face of curb, the storm drain becomes
blocked by larger snow piles that are not able to melt completely, then they freeze
causing an ice barrier over the grate which can lead to flooding issues as snow begins to
melt.
■ Road conditions — with plowing and deicing occurring in less time, it allows for the
streets to be cleared before the snow is able to freeze and create an ice layer. Less
deicer is required.
■ Mailboxes — are not accessible by the Post Office, resulting in mail not being delivered.
■ Sidewalks — less snow is deposited onto the sidewalks when the roads are plowed.
Property owners are required to clear sidewalks in Tier 1 areas.
■ Costs — $2,070.76 or 19% over Option 1. Increase in the number of plows and drivers by
two each. Increased cost of labor and equipment. No increase in the cost for deicer and
no sidewalk snow removal costs.
RECOMMENDED ACTION OR MOTION: Council consensus on the method of plowing snow.
BUDGET/FINANCIAL IMPACTS:
Page 5 of 6
Drivers
Man Hours
Total Cost
City Employees
4
40
$1,952.80
City Employee Overtime
4
16
$1,171.68
Seasonal Employees
7
70
$1,834.70
Seasonal Employees Overtime
7
28
$1,100.96
Number of
Trucks
Hours of
Operation
Cost to Operate Trucks
11
154
$6,776.00
Cost to clear sidewalks
$0.00
Cost per day of snow event $12,836.14
Impacts:
■ Traffic — primary routes are cleared during the overnight hours while the majority of
traffic is not utilizing the roads. Less traffic equals a safer plowing environment for both
the public and the plow driver.
■ Berms — the size and density of berms left by the plows are more dense and taller as the
snow is not being thrown over a large area. Over time the berm along curbs and the bike
lanes begin to widen into the lane of traffic.
■ Storm drains — when snow is not pushed to the face of curb, the storm drain becomes
blocked by larger snow piles that are not able to melt completely, then they freeze
causing an ice barrier over the grate which can lead to flooding issues as snow begins to
melt.
■ Road conditions — with plowing and deicing occurring in less time, it allows for the
streets to be cleared before the snow is able to freeze and create an ice layer. Less
deicer is required.
■ Mailboxes — are not accessible by the Post Office, resulting in mail not being delivered.
■ Sidewalks — less snow is deposited onto the sidewalks when the roads are plowed.
Property owners are required to clear sidewalks in Tier 1 areas.
■ Costs — $2,070.76 or 19% over Option 1. Increase in the number of plows and drivers by
two each. Increased cost of labor and equipment. No increase in the cost for deicer and
no sidewalk snow removal costs.
RECOMMENDED ACTION OR MOTION: Council consensus on the method of plowing snow.
BUDGET/FINANCIAL IMPACTS:
Page 5 of 6
Total Cost for each Option per day of snow/plow event.
' Requires acquisition of three tractors at an estimated cost of $60,000.
2 Requires the acquisition of two plows at an estimated cost of $400,000.
STAFF CONTACT: John Hohman, Deputy City Manager; Shane Arlt, Street Superintendent;
Tom Danielson, Maintenance Construction Inspector; Brant Collier, Maintenance Construction
Inspector; Elisha Heath, Executive Assistant
ATTACHMENTS: PowerPoint
Page 6 of 6
Hours to
Complete
Total
Man
Hours
Total Truck
Cost
Sidewalk
Cost
Total Cost
Percentage
of increase
Option 1
14
126
$5,544.00
$0.00
$10,765.38
0%
Option 2
14
126
$5,544.00
$1,483.56
$12,248.94'
14%
Option 3
18
162
$7,128.00
$0.00
$14,307.46
33%
Option 4
14
154
$6,776.00
$0.00
$12,836.142
19%
' Requires acquisition of three tractors at an estimated cost of $60,000.
2 Requires the acquisition of two plows at an estimated cost of $400,000.
STAFF CONTACT: John Hohman, Deputy City Manager; Shane Arlt, Street Superintendent;
Tom Danielson, Maintenance Construction Inspector; Brant Collier, Maintenance Construction
Inspector; Elisha Heath, Executive Assistant
ATTACHMENTS: PowerPoint
Page 6 of 6
SNOW REMOVAL OPTIONS
SVMC 7.45 - SIDEWALK SNOW REMOVAL RECAP
Discussed 11 times between February 2016 — October 2017
Adopted October 3, 2017
Enforcement:
Accumulation of snow and ice in excess of 3 inches
Tier 1 properties (commercial and designated safe routes to school)
48 hours after the end of a snow event
Warning Notice:
Sent to each Tier 1 with report filed
44 sent between 2017-2018
SVMC 7.45 - SIDEWALK SNOW REMOVAL RECAP CONTINUED
Citation :
1 Citation issued between 2017-2018
First and second = $52
Third plus citation in 12 months = $103
Defense for violation:
Residence
65 years or older or possesses a physical disability
Shows reasonable efforts to obtain snow removal service
3
Expectation
san 08, 2018 02:31P
WA T;
No violation
an 08; 2018 02:07PM
WA
5
Violation
0
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6
PLOWING OPTIONS
Assumptions for each Option:
1 day of snow operations
City operations are during a normal work week
Does not include contracted service costs, cost for deicer or other related costs
Average pay rate for both City employees and seasonal employees
Rate to operate a truck determined by LA Consulting report
Street: Plow streets at an effective rate of speed that allows the primary routes to be cleared
overnight.
Sidewalks: Snow removal completed by property owner.
Historically this is how plowing has been done.
OPTION 1
TIME/COST BREAKDOWN
Drivers
Total Man Hours
Total Cost
City Employees
City Employee Overtime
Seasonal Employees
4
40
4
16
5
50
$1,952.80
$1,171.68
$1,310.50
Seasonal Employees Overtime
20
$786.40
Cost to Operate Trucks
Cost to clear sidewalks
Number of Trucks Hours of Operation
9 126 $5,544.00
$0.00
Cost per day of snow event $10,765.38
+ Traffic — plowing done during overnight hours
+ Berms — wide and less compact because the speed of the truck allows the snow to be dispersed over a larger area
+ Storm Drains — grate is exposed allowing snow to melt and flow down the storm drain
+ Road Conditions — snow is cleared in less time before it is able to freeze and create a layer of ice
+ Mailboxes — generally accessible by the Post Office
+ Cost — does not require additional drivers, equipment, deicer or sidewalk snow removal costs
- Significant enforcement activities for City Staff.
- Sidewalks — snow is deposited onto sidewalks and property owners are required to clear in Tier I areas
OPTION 2
Street: Plow streets at an effective rate of speed that allows the primary routes to be cleared
overnight.
Sidewalks: Snow removal completed by property owners, except Tier I properties that are along
arterials and designated Safe Routes to School which will be cleared by the City.
Plowing is the same as Option I, while sidewalk snow removal is modified to have City clear
designated sidewalks.
Cost of equipment is a minimum of $60,000 for 3 pieces of equipment.
TIME/COST BREAKDOWN
Drivers
Man Hours
Total Cost
City Employees
City Employee Overtime
Seasonal Employees
40
$1,952.80
Seasonal Employees Overtime
4
16
$1,171.68
5
50
$1,310.50
20
$786.40
Cost to Operate Trucks
Number of Trucks Hours of Operation
9 126 $5,544.00
Cost to clear sidewalks — employees
Sidewalk equipment
Increasing costs by 14%
3 36 $943.56
3 36
$540.00
Cost per day of snow event $12,248.94
+ Traffic — plowing done during overnight hours
+ Berms — wide and less compact because the speed of the truck allows the snow to be dispersed over a larger area
+ Storm Drains — grate is exposed allowing snow to melt and flow down the storm drain
+ Road Conditions — snow is cleared in less time before it is able to freeze and create a layer of ice
+ Mailboxes — generally accessible by the Post Office
+/- Sidewalks — snow is deposited onto sidewalks and property owners are required to clear in Tier 1 areas, except
those designated Safe Routes to School along arterials that would be cleared by the City
+ Reduced enforcement activities by City Staff
Cost
$1,483.56 or 14% increase per event for sidewalk snow removal
$60,000 minimum increase cost for purchasing 3 pieces of equipment
- Contracting these services is currently not an option as contacted providers do not have the
resources available for this season.
+ Does not require additional plow drivers or deicer
Street: Plow streets at a lower rate of speed while attempting to place as much snow as possible
along the curb and in bike lanes where available.
Sidewalks: Snow removal completed by property owner.
This is how plowing was done last winter.
OPTION 3
TIME/COST BREAKDOWN
Drivers
Man Hours
Total Cost
City Employees
City Employee Overtime
4
40
4
32
$1,952.80
$2,343.36
Seasonal Employees
5
Seasonal Employees Overtime
50
$1,310.50
40
$1,572.80
Hours of
Number of Trucks Operation
Cost to Operate Trucks 9 162 $7,128.00
Cost to clear sidewalks
Increasing costs by 33%
$0.00
Cost per day of snow event $14,307.46
Traffic — plowing continues into the morning commute and during the day; more snow is left behind on the
roadways when plows become separated disrupting the entire snow operation
Berms — denser, taller and wider; less melting occurs; berms encroach on the lane of traffic; larger berms make it
more difficult for cross traffic to transverse the berm
Storm Drains — grate is covered and does not allow snow to melt and flow down the storm drain; can lead to
flooding issues
Road Conditions — increased time to remove snow leads to an opportunity to freeze and create a layer of ice
Mailboxes — not accessible by the Post Office
+ Sidewalks — less snow is deposited on sidewalks
Cost
- $3,542.08 or 33% increase per day of snow event
- Increase in overtime hours and cost for operating plows
- Increase in deicer cost
Street: Plow streets at a lower rate of speed while attempting to place as much snow as possible
along the curb and in bike lanes where available.
Add 2 additional plows at $200,000 per plow.
Sidewalks: Snow removal completed by property owner.
This is how plowing was done last winter, the difference is adding 2 plows to the road in order to clear
roadways during the overnight hours.
OPTION 4
TIME/COST
_City Employees
City Employee Overtime
Seasonal Employees
Seasonal Employees Overtime
4
40
$1,952.80
4
16
$1,171.68
7
70
$1,310.50
7
28
Hours of
Number of Trucks Operation
$1,100.96
Cost to Operate Trucks 11 154 $6,776.00
Cost to clear sidewalks
$0.00
Cost per day of snow event $12,836.14
Increasing costs by 19%
+ Traffic — plowing done during overnight hours
Berms — denser and taller; less melting occurs; berms encroach on the lane of traffic; larger berms make it more
difficult for cross traffic to transverse the berm
Storm Drains — grate is covered and does not allow snow to melt and flow down the storm drain; can lead to
flooding issues
Road Conditions — snow is cleared in less time before it is able to freeze and create a layer of ice
Mailboxes — not accessible by the Post Office
+ Sidewalks — less snow is deposited on sidewalks
Cost
- $2,070.76 or 19% increase per day of snow event
- $400,000 increased cost to purchase 2 additional plow trucks
- Increase in labor and equipment costs
+ No increase in deicer cost
Per Snow Event — Per Day
Option 1
Total Total Total Truck
Hours to Man Operation Sidewalk - Total Cost Percentage
Complete Hours Cost Cost Per Day/Per Event of increase
14 126 $5,544.00 $0.00
$10,765.38
0%
Option 2 14 126 $5,544.00 $1,483.56 $12,248.94
14%
Option 3 18 162 $7,128.00 $0.00 $14,307.46 33%
Option 4 14 154 $6,776.00 $0.00 $12,836.14 19%
Total Cost does not include costs to purchase equipment
Questions
DRAFT
ADVANCE AGENDA
as of November 8, 2018; 9:30 a.m.
Please note this is a work in progress; items are tentative
To: Council & Staff
From: City Clerk, by direction of City Manager
Re: Draft Schedule for Upcoming Council Meetings
Nov 20, 2018, Study Session, 6:00 p.m.
ACTION ITEMS:
1. Motion Consideration: 2019 Annual Comp Plan Amendment Docket — Lori Barlow
2. Motion Consideration: Barker I-90 WSDOT Interlocal Agreement — Bill Helbig
3. Motion Consideration: Barker I-90 HDR Contract — Bill Helbig
Public Comment Opportunity
NON -ACTION ITEMS:
4. Fee Resolution for 2019 — Chelsie Taylor
5. Open Space Code Text Amendment — Marty Palaniuk
6. Marijuana Code Text Amendment, Transportation use — Erik Lamb
7. City Logo, Code amendment — Erik Lamb
8. Advance Agenda — Mayor Higgins
9. Info Item: Department Reports [*estimated
Nov 27, 2018 — Meeting Cancelled — Thanksgiving Holiday
Dec 4, 2018, Study Session, 6:00 p.m.
ACTION ITEMS:
1. First Reading Ordinance, Open Space Code Text Amendment — Marty Palaniuk
NON -ACTION ITEMS:
2. Washington Cities Insurance Authority (WCIA) Briefing — Cary Driskell; from WCIA
3. Ridgemont Neighborhood: 22nd Avenue — Bill Helbig, Ray Wright, Chief Werner
4. Sullivan Bridge Project Completion Update — Gloria Mantz, Erica Amsden
5. Barker Road Grade Separation Project Update — Gloria Mantz
6. Pines Road Grade Separation Project Update — Gloria Mantz
7. Advance Agenda — Mayor Higgins
[due Tue Nov 131
(15 minutes)
(10 minutes)
(10 minutes)
(15 minutes)
(20 minutes)
(15 minutes)
(15 minutes)
(5 minutes)
meeting: 105 mins]
[due Tue Nov 261
(15 minutes)
(45 minutes)
(30 minutes)
(15 minutes)
(10 minutes)
(10 minutes)
(5 minutes)
[*estimated meeting: 130 mins]
Dec 11, 2018, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Second Reading Ordinance Open Space Code Text Amendment — Marty Palaniuk
3. First Reading Ordinance 18-025 amending City Logo Provision — Erik Lamb
4. Proposed Fee Resolution for 2019 — Chelsie Taylor
5. Motion Consideration: Award of Lodging Tax for 2019 — Chelsie Taylor
6. Motion Consideration: Aging & Long Term of Eastern Wa. Interlocal — Mark Calhoun
7. Admin Report: Advance Agenda
[due Tue Dec 41
(5 minutes)
(10 minutes)
(10 minutes)
(10 minutes)
(15 minutes)
(10 minutes)
(5 minutes)
[*estimated meeting: 65 mins]
Dec 18, 2018, Study Session, 6:00 p.m.
ACTION ITEMS:
1. First Reading Ordinance 18-025 amending City Logo Provision — Erik Lamb
2. Resolution 18-009 Amending City Logo Style and Standards Guide — Erik Lamb
Public Comment Opportunity
NON -ACTION ITEMS:
3. Advance Agenda — Mayor Higgins
4. Info Item: Department Reports
Draft Advance Agenda 11/8/2018 11:50:43 AM
[due Tue Dec 111
[*estimated meeting:
(10 minutes)
(10 minutes)
(5 minutes)
mins]
Page 1 of 2
No Meeting: Tuesday, December 25, 2018, and no meeting Tuesday, January 1, 2019
Jan 8, 2019, Formal Meeting Format, 6:00 p.m. [due Wed Jan 21
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. Mayoral Appointments- Planning Commissioners — Mayor Higgins (10 minutes)
3. Mayoral Appointments: Lodging Tax Advisory Committee — Mayor Higgins (10 minutes)
4. Mayoral Appointments: Councilmembers to Committees — Mayor Higgins (10 minutes)
5. Admin Report: Advance Agenda (5 minutes)
[*estimated meeting: 40 mins]
Jan 15, 2019, Study Session, 6:00 p.m. [due Tue Jan 8]
1. Advance Agenda
Jan 22, 2019, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: Advance Agenda
3. Info Only: Department Reports
[due Tue Jan 151
(5 minutes)
(5 minutes)
Jan 29, 2019, Study Session, 6:00 p.m. [due Tue Jan 22]
1. Advance Agenda
*time for public or Council comments not included
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
Animal Control Regulations (SVMC 7.30)
Camping in RVs
City Action Days, Olympia Feb 13-14
Community Inclusion
Compassionate SV
Donation Recognition
Electrical Inspections
Health District Re SV Stats
Land Use Notice Requirements
Legislative Delegation Meeting
Legislative Remote Testimony (Chambers)
Mirabeau Park Forestry Mgmt
Naming City Facilities Protocol
Neighborhood Restoration Program
Park Lighting
Park Regulations Ordinance Amendments
Police Dept. Quarterly Rpt (April, July, Oct, Jan)
Sign Ordinance
St. Illumination (ownership, cost, location)
St. O&M Pavement Preservation
Studded Snow Tires
Tobacco 21 Resolution
Town Hall Conversations
TPA
Utility Facilities in ROW
Draft Advance Agenda 11/8/2018 11:50:43 AM Page 2 of 2