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18-197.00 Senske Lawn & Tree Care: Landscaping & Snowplowing at City Hall & PrecinctContract No. 18-197.00 AGREEMENT FOR SERVICES Senske Lawn and Tree Care Inc. THIS AGREEMENT is made by and between the City of Spokane Valley, a code City of the State of Washington, hereinafter "City" and Senske Lawn and Tree Care Inc, hereinafter "Consultant," jointly referred to as "Parties." IN CONSIDERATION of the terms and conditions contained herein, the Parties agree as follows: 1. Work to Be Performed. Consultant shall provide all labor, services, and material to satisfactorily complete the Scope of Services, attached as Exhibit A. A. Administration. The City Manager or designee shall administer and be the primary contact for Consultant. Prior to commencement of work, Consultant shall contact the City Manager or designee to review the Scope of Services, schedule, and date of completion. Upon notice from the City Manager or designee, Consultant shall commence work, perform the requested tasks in the Scope of Services, stop work, and promptly cure any failure in performance under this Agreement. B. Representations. City has relied upon the qualifications of Consultant in entering into this Agreement. By execution of this Agreement, Consultant represents it possesses the ability, skill, and resources necessary to perform the work and is familiar with all current laws, rules, and regulations which reasonably relate to the Scope of Services. No substitutions of agreed-upon personnel shall be made without the prior written consent of City. Consultant represents that the compensation as stated in paragraph 3 is adequate and sufficient for the timely provision of all professional services required to complete the Scope of Services under this Agreement. Consultant shall be responsible for the technical accuracy of its services and documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City -furnished information. C. Standard of Care. Consultant shall exercise the degree of skill and diligence normally employed by professional consultants engaged in the same profession, and performing the same or similar services at the time such services are performed. D. Modifications. City may modify this Agreement and order changes in the work whenever necessary or advisable. Consultant will accept modifications when ordered in writing by the City Manager or designee, so long as the additional work is within the scope of Consultant's area of practice. Compensation for such modifications or changes shall be as mutually agreed between the Parties. Consultant shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by City without additional compensation. 2. Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in effect Agreement for Services (without professional liability coverage) Page 1 of 7 Contract No. 18-197.00 until completion of all contractual requirements have been met as determined by City. Consultant shall complete its work by December 31, 2019, with the option of three one year extensions unless the time for performance is extended in writing by the Parties. Either Party may terminate this Agreement for material breach after providing the other Party with at least 10 days' prior notice and an opportunity to cure the breach. City may, in addition, terminate this Agreement for any reason by 10 days' written notice to Consultant. In the event of termination without breach, City shall pay Consultant for all work previously authorized and satisfactorily performed prior to the termination date. 3. Compensation. City agrees to pay Consultant an agreed upon fees for specific services and an hourly rate up to a maximum amount of $20,000.00 as full compensation for everything done under this Agreement, as set forth in Exhibit B. Consultant shall not perform any extra, further, or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. 4. Payment. Consultant shall be paid monthly upon presentation of an invoice to City. Applications for payment shall be sent to the City Finance Department at the below -stated address. City reserves the right to withhold payment under this Agreement for that portion of the work (if any) which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Services, City standards, City Code, and federal or state standards. 5. Notice. Notices other than applications for payment shall be given in writing as follows: TO THE CITY: Name: Christine Bainbridge, City Clerk Phone: (509) 720-5000 Address: 10210 East Sprague Avenue Spokane Valley, WA 99206 TO THE CONSULTANT: Name: Senske Lawn and Tree Care Inc. Phone: 509-535.3591 Address: 7115 E. Cataldo Ave. Spokane Valley, WA 99212 6. Applicable Laws and Standards. The Parties, in the performance of this Agreement, agree to comply with all applicable federal, state, and local laws and regulations. Consultant warrants that its designs, construction documents, and services shall conform to all federal, state, and local statutes and regulations. 7. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions. A. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction Agreement for Services (without professional liability coverage) Page 2 of 7 Contract No. 18-197.00 or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (A)(2) of this certification; and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this Agreement. 8. Relationship of the Parties. It is understood and agreed that Consultant shall be an independent contractor and not the agent or employee of City, that City is interested in only the results to be achieved, and that the right to control the particular manner, method, and means in which the services are performed is solely within the discretion of Consultant. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Consultant. The Consultant shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 9. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by Consultant under this Agreement are and shall be the property of City, and may be subject to disclosure pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Consultant under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports, reproduction quality mylars of maps, and copies in the form of computer files, for the City's use. City shall have unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data, drawings, images, or other material prepared under this Agreement, provided that Consultant shall have no liability for the use of Consultant's work product outside of the scope of its intended purpose. 10. Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Consultant's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine, make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, and record of matters covered by this Agreement for a period of three years from the date final payment is made hereunder. 11. Insurance. Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives, employees, or subcontractors. A. Minimum Scope of Insurance. Consultant shall obtain insurance of the types described below: 1. Automobile liability insurance covering all owned, non -owned, hired, and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. Agreement for Services (without professional liability coverage) Page 3 of 7 Contract No. 18-197.00 2. Commercial general liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury, and advertising injury. City shall be named as an additional insured under Consultant's commercial general liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of no less than $1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $1,000,000 for each occurrence, and $2,000,000 for general aggregate. C. Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the following provisions for automobile liability and commercial general liability insurance: 1. Consultant's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by City shall be in excess of Consultant's insurance and shall not contribute with it. 2. Consultant shall fax or send electronically in .pdf format a copy of insurer's cancellation notice within two business days of receipt by Consultant. 3. If Consultant maintains higher insurance limits than the minimums shown above, City shall be insured for the full available limits of commercial general and excess or umbrella liability maintained by Consultant, irrespective of whether such limits maintained by Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by Consultant. 4. Failure on the part of Consultant to maintain the insurance as required shall constitute a material breach of the Agreement, upon which the City may, after giving at least five business days' notice to Consultant to correct the breach, immediately terminate the Agreement, or at its sole discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to City on demand, or at the sole discretion of the City, offset against funds due Consultant from the City. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Consultant shall furnish acceptable insurance certificates to the City Clerk at the time Consultant Agreement for Services (without professional liability coverage) Page 4 of 7 Contract No. 18-197.00 returns the signed Agreement, which shall be Exhibit C. The certificate shall specify all of the parties who are additional insureds, and shall include applicable policy endorsements, and the deduction or retention level. Insuring companies or entities are subject to City acceptance. If requested, complete copies of insurance policies shall be provided to City. Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance. 12. Indemnification and Hold Harmless. Consultant shall, at its sole expense, defend, indemnify, and hold harmless City and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts, errors, or omissions in the services provided by Consultant, Consultant's agents, subcontractors, subconsultants, and employees to the fullest extent permitted by law, subject only to the limitations provided below. Consultant's duty to defend, indemnify, and hold City harmless shall not apply to liability for damages arising out of such services caused by or resulting from the sole negligence of City or City's agents or employees pursuant to RCW 4.24.115. Consultant's duty to defend, indemnify, and hold City harmless against liability for damages arising out of such services caused by the concurrent negligence of (a) City or City's agents or employees, and (b) Consultant, Consultant's agents, subcontractors, subconsultants and employees, shall apply only to the extent of the negligence of Consultant, Consultant's agents, subcontractors, subconsultants, and employees. Consultant's duty to defend, indemnify, and hold City harmless shall include, as to all claims, demands, losses, and liability to which it applies, City's personnel -related costs, reasonable attorneys' fees, the reasonable value of any services rendered by the office of the City Attorney, outside consultant costs, court costs, fees for collection, and all other claim -related expenses. Consultant specifically and expressly waives any immunity that may be granted it under the Washington State Industrial Insurance Act, Title 51 RCW. These indemnification obligations shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable to or for any third party under workers' compensation acts, disability benefit acts, or other employee benefits acts. Provided, that Consultant's waiver of immunity under this provision extends only to claims against Consultant by City, and does not include, or extend to, any claims by Consultant's employees directly against Consultant. Consultant hereby certifies that this indemnification provision was mutually negotiated. 13. Waiver. No officer, employee, agent, or other individual acting on behalf of either Party has the power, right, or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance shall not be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law shall be taken and construed as cumulative and in addition to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other Party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 14. Assignment and Delegation. Neither Party may assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without prior written consent of the other Agreement for Services (without professional liability coverage) Page 5 of 7 Contract No. 18-197.00 Party. 15. Subcontracts. Except as otherwise provided herein, Consultant shall not enter into subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of City. 16. Confidentiality. Consultant may, from time -to -time, receive information which is deemed by City to be confidential. Consultant shall not disclose such information without the prior express written consent of City or upon order of a court of competent jurisdiction. 17. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes between City and Consultant shall be resolved in the Superior Court of the State of Washington in Spokane County. Notwithstanding the foregoing, Consultant agrees that it may, at City's request, be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or that are related to Consultant's services under this Agreement. Consultant further agrees that the Arbitrator(s)' decision therein shall be final and binding on Consultant and that judgment may be entered upon it in any court having jurisdiction thereof. 18. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this Agreement shall be entitled to its attorney's fees and costs of such litigation (including expert witness fees). 19. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified, or altered except in writing signed by the Parties hereto. 20. Anti -kickback. No officer or employee of City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted, or granted a present or future gift, favor, service, or other thing of value from any person with an interest in this Agreement. 21. Business Registration. Prior to commencement of work under this Agreement, Consultant shall register with the City as a business if it has not already done so. 22. Severability. If any section, sentence, clause, or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section, sentence, clause, or phrase of this Agreement. 23. Exhibits. Exhibits attached and incorporated into this Agreement are: A. Scope of Services B. Fee proposal C. Insurance Certificates The Parties have executed this Agreement this day of "GQwt , 2018. CITY OF SPOKANE VALLEY Consultant: Agreement for Services (without professional liability coverage) Page 6 of 7 Mark // 1,fl I AAA :1 aroun, City Manager Christine Bainbridge, City Clerk) APPROVED AS TO FORM: C1) Office, t e Ci Forney Airk 11 s: Auth ried ContrpNo. 18-197.00 ortiP epresenlative Agreement for Services (without professional liability coverage) Page 7 of 7 Senske Scope of Work Landscaping/Snow Plowing Contract #18-197.00 Spokane Valley City Hall and Precinct I. LANDSCAPE MAINTENANCE PROGRAM A. Turf grass Specifications 1. Mowing a. Schedule of mowing is determined by the type of turf being serviced and adjusted to coincide with seasonal growth rates to maintain a consistent, healthy appearance. Scheduled cuts missed due to inclement weather shall be made up as soon as possible. b. Mower blades shall be kept sharp at all times to prevent blade tearing. c. Turf growth regulators may be used to assist in maintaining a consistent and healthy appearance of the turf. d. Various mowing patterns shall be employed to insure the even distribution of clippings and to prevent ruts in the turf caused by mowers. Grass clippings shall be left on the lawn to restore nutrients, unless excess clippings create an unsightly appearance. e. Turf shall be cut to a desirable height with no more than 1/3 of the leaf blade removed during each mowing to enhance health and vigor. f. Red Fescue along the City Hall property on the south and east lawn does not require cutting in the spring/summer. g. Red Fescue must be cut to 2 inches in the fall with all clippings removed in order to maintain a healthy root system. 2. Edging & Trimming a. Senske shall neatly edge and trim around all plant beds, curbs, streets, trees, buildings, etc. to maintain shape and configuration. b. Edging equipment shall be equipped with manufacturer's guards to deflect hazardous debris. c. All walks shall be blown after edging to maintain a clean, well-groomed appearance. d. All grass runners shall be removed after edging to keep mulch areas free of weeds and encroaching grass. e. "Hard edging" and clean up shall be performed in conjunction with turf mowing. f. "Soft edging" and clean-up of bed areas shall be performed in conjunction with turf mowing. g. String trimming shall be performed as needed. h. Areas mutually agreed to be inaccessible to mowing machinery shall be maintained with string trimmers or chemical means, as environmental conditions permit. Senske Contract 18-197 Scope of Work, City Hall/Precinct landscaping — snow plowing Page 1 of 5 3. Debris Removal a. Prior to mowing, each area shall be patrolled for trash and other debris to reduce the risk of object propulsion and scattering, excluding areas concentrated with trash (e.g., dumpster zones, dock areas, and construction sites). b. Removal of all landscape debris generated on the property during landscape maintenance is the sole responsibility of Senske, at no additional expense to the City. 4. Fertilizer a. Turf grass shall be fertilized as appropriate in accordance with type using a premium turf fertilizer containing minor elements. Various ratios of Nitrogen, Phosphorus, and Potassium (NPK) shall be utilized for different growing seasons and environmental conditions. b. All sidewalks, roads, curbs, and patios shall be swept clean of granular fertilizer after applications to minimize staining. 5. Insect, Disease, and Weed Control a. Treatment of turf areas for damaging insect infestation or disease and weed control shall be the responsibility of Contractor. b. All products shall be applied as directed by the manufacturers' instructions and in accordance with all state and federal regulations. c. Contractor shall possess and maintain an active certified Pest Control License issued through the Washington Department of Agriculture and Consumer Services. Only trained applicators may apply agricultural chemicals. B. Plant Material 1. Shrubs a. All pruning and thinning shall be performed to retain the intended shape and function of plant material using proper horticultural techniques. Shrubs shall be trimmed with a slight inward slope rising from the bottom of the plant to retain proper fullness of foliage at all levels. b. Plant growth regulators may be used to provide consistent and healthy appearance for certain varieties of plant material and ground covers. c. Clippings shall be removed by Contractor following pruning. 2. Tree Maintenance a. Trees shall be cleared of sprouts from trunk. "Lifting" of limbs up to 10 feet above the ground is included. b. Contractor shall maintain staking and guying of new trees; re -staking of trees due to extreme weather is provided as a separate, billable service, after discussing with the City. c. All ornamental grasses and lilies must be cut back to two or three inches in the fall to prepare for winter. 3. Edging and Trimming a. Groundcovers shall be confined to plant bed areas by manual or chemical means as environmental conditions permit. b. "Weed eating" type edging shall not be used around trees. Senske Contract 18-197 Scope of Work, City Hall/Precinct landscaping — snow plowing Page 2 of 5 4. Insect, Disease and Weed Control a. Plants shall be treated chemically as needed to effectively control insect infestation and disease as environmental and horticultural conditions permit. In extraordinary cases where disease or pests resist standard chemical treatments, Contractor shall offer suggestions regarding the best course of action. b. Open ground in plant beds shall be treated by manual or chemical means to control weed pressure as environmental, horticultural, and weather conditions permit. c. Contractor shall maintain a log listing all applications and shall have MSDS sheets available for each product used on the City's property. 5. Fertilization a. Shrubs and ground cover shall be fertilized with a recommended analysis (e.g., 8-10- 10) containing a balanced minor nutrient package with a minimum 50% slow-release Nitrogen source product. Fertilization to typically occur in spring and fall, according to environmental conditions. b. Ornamental and shade trees shall be fertilized utilizing a balanced tree fertilizer at recommended rates according to size. c, Fall fertilization shall occur mid-October to ensure a heathy spring start of a NPKS 18-10-10-7 at a rate of 5 lbs. per 1,000 square feet of area. C. Irrigation 1. Irrigation inspections include inspection of sprinkler heads, timer mechanism, and each zone. In addition, the system shall be inspected visually for hot spots and line breaks with each additional visit to the property. 2. Irrigation rotors and spray nozzles shall be kept free of grass and other plant material to ensure proper performance. 3. Minor nozzle adjustments and cleaning and timer adjustments shall be performed with no additional charge and in conference with the City's facilities personnel. 4. Contractor shall promptly inform the City of any system malfunction or deficiencies. 5. Repairs for items such as head replacement, broken lines, pumps or timers shall be performed upon the City's approval and billed accordingly. Any damage caused by Contractor personnel shall be repaired promptly at no cost to the City. In the event that a problem arises to the system that could result in additional damage occurring or threat to safety, Contractor shall immediately make the necessary repairs and then contact the City. D. Mulch 1. Mulch shall be replenished based on contract. Unless otherwise notified by the City, mulch shall be of a "fine" variety in color and composition to match existing mulch. II. ADDITIONAL SERVICES A. Contractor shall provide three comprehensive site clean-ups each year. City intends for these to occur in the spring (to repair and address any issues that developed over the winter), summer, and fall (to address leaves, etc. to prepare for winter). B. Contractor shall provide routine services (such as irrigation repair and plant material replacement), special services and/or landscape enhancements over and above the Contract Performance Specifications at an additional charge at the rates or amounts specified within the contract with written approval from the City. Senske Contract 18-197 Scope of Work, City Hall/Precinct landscaping — snow plowing Page 3 of 5 III. SNOW REMOVAL A. Contractor shall provide all manner of material and labor for the performance of snow removal and de-icing service. Only a deicer which is safe for concrete shall be allowed. B. Snow shall be pushed to designated placements from the areas being serviced as indicated on a map provided by the City. C. Except by prior arrangement, snow shall not be relocated or transported off the property. D. Contractor shall remove snow from the two parking lots at City Hall, all sidewalks on and around City Hall, beginning first with entry and exit paths. At the Precinct the secure and unsecured parking areas and sidewalks around the Precinct, beginning first with entry and exit paths, including the walk path from Sprague Avenue. E. Unless otherwise specifically directed by the City, snow shall be plowed when snow has accumulated to the depth of two inches. Snow shall be cleared by 7:30 a.m. F. The duration of a snow event lasts from the start of precipitation and ends when the precipitation ends. G. The sidewalks at City Hall shall be shoveled and deiced prior to 7:30 a.m. if plowing is required. Also, paths between parking spaces shall be kept clean of snow so patrons do not have to climb snow berms while trying to reach the front doors. H. At the Precinct, the front side walk, east side door stoop, back door entrance, in front of the garage entrance and west side emergency entrance shall be cleared of all snow and deiced. Also, paths between parking spaces shall be kept clean of snow so patrons do not have to climb snow berms while trying to reach the front doors. I. Contractor shall not plow between cars nor within two feet of parked vehicles. It shall be the responsibility of the City to coordinate with the Contractor if a return to the site is necessary. J. Pre -storm ice preventative treatments shall be performed by the Contractor as agreed and needed to keep the concentrations of de-icing material at operating concentrations. De -icier keeps the snow from bonding to pavement and concrete, providing for a cleaner snow push service. De-icing does not replace the need for pushing except in the circumstances of light (less than one -inch depth of snow) or light freezing rain. If preventative treatment has rain or snow on it, re -treatment may need to be done prior to the next snow event. K. After the conclusions of snow plowing and shoveling a de-ice treatment shall be applied as agreed to scheduled surfaces to prepare the surface for the next snow event, continuing snow and freeze -thaw cycles. L. During business hours, Contractor shall respond to requests for snow removal within 30 minutes of request from the City. Such requests shall be limited to when snow has accumulated to two or more inches. M. Periodically, City staff may supplement snow removal services as necessary for the public safety by applying deicer or snow -blowing or shoveling snow from sidewalks. Senske Contract 18-197 Scope of Work, City Hall/Precinct landscaping — snow plowing Page 4 of 5 IV. CONTRACTOR'S VEHICLES AND EQUIPMENT A. Contractor service vehicles must be well maintained and clean in appearance. Vehicles must be properly licensed, and operated only by licensed personnel. B. All Contractor vehicles must operate in a safe and courteous manner while on the City's property. Pedestrians have the right-of-way, and service vehicles are expected to yield. C. All trailers, storage facilities, and maintenance equipment must be in good condition and present a clean and neat appearance. D. Tools and equipment must be properly suited for their purpose and used in a safe manner utilizing the appropriate safety gear when necessary. E. The City has no space for Contractor to store any vehicles or equipment. All vehicles and equipment shall be stored offsite when not in use. V. PERSONNEL A. Contractor shall provide all labor, transportation, and supervision necessary to perform the work described herein. B. Field personnel shall be equipped with all necessary supplies, tools, parts and equipment and trained to perform work in a safe manner. C. Personnel shall be licensed for all applicable maintenance functions, including any pesticide applications, as required by law. D. Contractor recognizes that its personnel are perceived as representatives of the City while on the City's property and, as such, shall conduct themselves in an efficient, well-mannered, well-groomed and workman -like manner at all times. E. Any damage caused by Contractor personnel shall be repaired promptly at no cost to the City. F. Contractor may utilize qualified subcontractors at any time during this contract period (e.g. pruning, mulch, and irrigation). G. All work performed by Contractor shall be coordinated with the City to minimize disruption and to maximize safety to people and vehicular traffic on the property. VI. ADDITIONAL PROVISIONS A. Any personnel who will be entering through the secure gates to plow snow and service the secure areas at the Precinct are required to pass a background check. B. A Contractor representative shall conduct regular inspections of all work done on both properties. Contractor shall document and correct any landscape maintenance deficiencies identified within one week, or provide a status update for work requiring a longer period to accomplish. C. Contractor shall provide the City with a contact list for use in case of emergencies and will have personnel on call after regular business hours to respond accordingly. D. Contractor shall be proactive in identifying any landscape site conditions that affect long- term plant health and vigor and will advise the City accordingly. E. Contractor shall pay prevailing wage to all personnel working on any landscaping portion of this contract. Senske Contract 18-197 Scope of Work, City Hall/Precinct landscaping — snow plowing Page 5 of 5 Landscape Maintenance 2019 Account Name: Spokane Valley City Hall Service address: 10210 E Sprague City, State, Zip: Spokane Valley, WA Account # Lawn & Tree Gest Control Grounds. Maintenance Holiday Lighting Lawn, 'Treeand` 1 erts Scope of Services Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Price Per Service # Times Performed Total Weekly Maintenance- (Mow, trim, edge, & blow) $180 26 $4,680 Turf Fertlization, weed control, insect control i4 $189 4 $756 Tree & Shrub Insect Control and Fertilization $154 4 $308 Initial Bed weed- (Application of Pre -em plus treat existing weeds) 505 1 $505 Follow Up Bed Weed Control - $124 4 $496 Pruning of shrubs and Tree's under 15' $250 1 $250 Spring Clean Up $150 1 $150 Summer Clean up $95 1 $95 Fall Clean Up $247 $247 Irrigation Start Up $95 1 $95 Irrigation Winterazation $95 1 $95 Irrigation Check and Adjusts $55 4 $260 Total Integrated Grounds Maintenance Annual Cost All Services subject to Sales Tax , Optional` Additional Services 7937.00 Landscape Clean Up ($45.00/Man Hr.+dump fees) As Requested & Approved $o 0 so Irrigation Repairs ($65.00/Hr. plus matetrials) As Requested & Approved $o 0 so Mulch install Labor ($45.00/Man Hr + Materials As RegFested & Apirove4 $0 0 so Total Optional Service Total Monthly Payment Schedule Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec March- Oct. (8 equal monthly billings) x x x x x x x x Equal Monthly Billings with tax $1,079.43 Senske ✓,Operations Represenative fie; ri.�vA--� Date: Senske Sales Representative fir x Date: Client Representative Senske Services 7115 E. Cataldo Spokane valley WA, 99212 kbordelon@senske.com EXHIBIT "B" PRICING CONTRACT SN#: Spokane Valley City Hall ID ##: SITE ADDRESS: 10210 E Sprague, Spokane Valley, WA awn & tree care .111. .f h 11111, II41JJ www.senske.com CONTRACT SN#: ID #: SITE ADDRESS: SNOW SERVICES SERVICES 4-7.9" 8-11.9" 0-3.9" 4-7.9" 8-11.9" 12„ Snow Plowing Price: $ 165.00 $ 247.50 $ 371.25 Reverts To Hourly Rate Sidewalk Snow Removal Price: $ 175.00 $ 262.50 $ 393.75 Reverts To Hourly Rate De -Ice Lot: $ 90.00 De -Ice Sidewalk: $ 90.00 Snow Services Hourly Rate: Shoveling: Plowing: Loader: Dump Truck: $ 65.00 $ 125.00 $ 175.00 $ 200.00 CONTRACT SN#: ID #: SITE ADDRESS: CONTRACT SN#: ID If: SITE ADDRESS: SNOW 0-3.9" SERVICES 4-7.9" 8-11.9" 8-11.9" 12" Snow Plowing Price: $ $ $ Reverts To Hourly Rate Sidewalk Snow Removal Price: $ $ $ Reverts To Hourly Rate De -Ice Lot: $ De -Ice Sidewalk: $ Snow Services Hourly Rate: Shoveling: Plowing: Loader: Dump Truck: CONTRACT SN#: ID If: SITE ADDRESS: —6— Customer Initials Senske Initials SNOW 0-3.9" SERVICES 4-7.9" 8-11.9" 12" Snow Plowing Price: $ $ $ Reverts To Hourly Rate Sidewalk Snow Removal Price: $ $ $ Reverts To Hourly Rate De -Ice Lot: $ De -Ice Sidewalk: $ Snow Services Hourly Rate: Shoveling: $ Plowing: $ Loader: $ Dump Truck: $ —6— Customer Initials Senske Initials Landscape Maintenance 2019 Account Name: Spokane Valley Precinct Service address: 12710 E Sprague City, State, Zip: Spokane Valley, WA Account # Lawn & Tree Pest Control Grounds Holiday Maintenance lighting Lawn, Tree and Pe y(= erfs Scope of Services Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Price Per Service # Times Performed Total. Weekly Maintenance- (Mow, trim, edge, & blow) ih 26 $2,080 Turf Fertilization and Weed Control- Insect Control $67 4 $268 Tree & Shrub Insect Control and Fertilization $67 4 $134 Initial Bed weed- (Application of Pre -em plus treat existing weeds) $356 1 $356 Follow Up Bed Weed Control - RDA $76 4 $304 Pruning of shrubs and Tree's under 15' $997 1 $997 Spring Clean Up $562 1 $562 Summer Clean up Fall Clean Up Irrigation Start Up $225 $562 $85 1 1 1 $225 $562 $85 Irrigation Winterazation $85 1 $85 Irrigation Check and Adjusts i$ {. $55 4 $260 Irrigation Winterization Total Integrated Grounds Maintenance Annual Cost lona[;; Additional Services: All Services subject to Sales Tax 918. Landscape Clean Up ($45.00/Man Hr.+ dump fees) Irrigation Repairs ($65.00/Hr. plus matetrials) As Requested & Approved $ 0 $o As Requested & Approved Mulch install Labor ($45.00/Man Hr + Materials As Req .Jester' & Apirovec1 $0 0 so $0 0 Total Optional Service Total Monthly Payment Schedule March- Oct. (8 equal monthly billings) Jan. x Mar x Apr May x Jun x x Jul Aug x Sep x Oct x Nov Dec Equal Monthly Billings with tax $804.85;, so so Senske Operations Represenative x )' I✓`cret' Date: /MO Senske Sales Representative x Date: Client Representative Senske Services 7115 E. Cataldo Spokane Valley WA, 99212 kbordelon@senske.com EXHIBIT "B" PRICING CONTRACT SN#: Spokane Valley Precinct ID it: SITE ADDRESS• 12710 E Sprague, Spokane Valley, WA X101:. I.i 111+11 :1, pill, ,i; till :,Li 111 ill Jul www.senske.com CONTRACT SN#: ID It: SITE ADDRESS: SNOW SERVICES SERVICES 0-3.9" 4-7.9" 8-11.9" 12" Snow Plowing Price: $ 155.00 $ 232.50 $ 348.75 Reverts To Hourly Rate Sidewalk Snow Removal Price: $ 55.00 $ 82.50 $ 123.75 RevertsTo Hourly Rate De -Ice Lot: $ 75.00 De -Ice Sidewalk: $ 50.00 Snow Services Hourly Rate: Shoveling: $ 65.00 Plowing: $ 125.00 1 Loader: $ 175.00 Dump Truck: $ 200.00 CONTRACT SN#: ID It: SITE ADDRESS: CONTRACT SNI: ID li: SITE ADDRESS: SNOW SERVICES 0-3.9" 4-7.9" 8-11.9" 12" Snow Plowing Price: $ $ $ Reverts To Hourly Rate Sidewalk Snow Removal Price: $ $ $ Reverts To Hourly Rate De -Ice Lot: $ De -Ice Sidewalk: $ Snow Services Hourly Rate: Shoveling: Plowing: Loader: DumpTruck: $ CONTRACT SNI: ID li: SITE ADDRESS: — 6 — Customer Initials le Senske Initials SNOW SERVICES 0-3.9" 4-7.9" 8-11.9" 12" Snow Plowing Price: $ $ $ Reverts To Hourly Rate Sidewalk Snow Removal Price: $ $ $ Reverts To Hourly Rate De -Ice Lot: $ De -Ice Sidewalk: $ Snow Services Hourly Rate: Shoveling: $ I Plowing: $ Loader: �5 DumpTruck: $ — 6 — Customer Initials le Senske Initials Spokane Valley Precinct - Snow Placement Locations 7. " J.6 1S JT. IRRIGATION GENERAL NOTES • U W x Oil cT�. E Ers.EM DESIGN BASED an THE METERFINALPRESSURE TO BE AS HEADS AVAILABILITY Dr z.CAxTMCr°R TDI TIATI LN OF OR CONiSTPRucnON OPEARATIoNS.ANT EwSTNOBLITES SHALL BE COMMCTORS ITY J. COORDINATE ALL RR c\ on INSTALLATION OPERATIONS..CrvL vrCH wICAE ELECTRGLE c SHEETS o TE INSTALLATION RARO SURFACE ARE, �u EreD CONTRACT RESPECTIVE Pey eEnunrs. CTOR 10 �oR B INSTALLAPAND METER. REFER ,.O ARO ALLATION REQUIREMENTS MUNICIPALITY OR NATER DISTRICT PIPING •NNIIrSTACNRERS RE<OMMFNOr.TI0N5ATE CODES LOGL CODES. °K°ROCNAnOpEBP50R0'0'11EAND RESULT Or T1ENCH rvv OPERAT ADMi Oxu REDO REUENiS ZsEo%`CONTRADTDRSx,LREFER s'S'''O =2 eFGTDNSANDDETNLDR P VES NOT LABELED SHUL R TO SPECIFGTONS FW °RAMOSUBMITOLL J:vnRE CONTROL WIRE SHALL BE SEPAMTELr UXDEa OM PAVE05URiACE9. REOUIR �* V. ADJUST AAVOID DrSSI E BE nESSA EA'A'Ten�'�eo ARCHITECT .+ne PRIOR roWORK TVFneexoa ' ALL ARE HELP PREVENT WATER FROM ENTERING ALLvnne CONNECTIONS ao• �., Know wtals below. 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Bed 4.100 4.0.640.1 I Mdw r OL w.oen�vaPnx_u.wMsv �v Ts vLwItsm0 VMwDwl �^..y ® VusamwwwcHE!.0 oELTw,wAccxrrvRroR unoeePRwrP Q-TEEANDCAPATCORNERFDRIUREEWAN".WRAPTNFx8VOHPLASa vwaTDADDING!nxusT nDN PROTECTION ® NISPRAGUE AJ CONTRACTOR ESPILL•ORECGDOMINO ,iRRIGTOx MAIN AND DJUSTxO ANY TR IRRIGATION NAFFECTED BY • pr moo DATE EMlSu c,�v a4e�" .�,®El L1.40 ®811® ONE INCH. TWENTY FEET I•+•.r. wpn..0w..aLvle LE .PIN[.• SR Cn; Veiw• Vpr AS • \ ,(MIIII,MIF HRx„RmxpLP - — rA,eP laftigenkhlk — it 1 171.14,31.11 II AS AIL AS W 111r5„: Know what's below. Cali before you dig. EGEND EXISTING INEIL ES TO REMAIN. SAVE A PROTECT PE NNTS TO BE INSTALL. PER DETAILS LP0 t. PO]. 1.4 .2 ANG LPM OSCARS EDGING PER DETAIL LPN 1166 DET L'0'0 pvL 7gIZOERSMEA EPAMR TE / \ REM. ( (•1-.�—ONALLEO:Irtr EOGINGTREEPMGTATH BARN t�J }TNERTR STAucpu.NMCCF eARN PLANT CALLOUT PLANTIOENTIFICAnON KEY SO:E OF DEVELOPED AREA MORE THAN 6.000 $0. FT. PARKING LANDSCAPING POINTS REQUIRED NUMBER OF POINTS REQUIRED FOR DEVELOPMENT. ADDITIONS OR SITE ALTERATIONS SITE POINTS • SO PLUS ONE (1) POINT FOR EACH 10O S0. FT. OF AN . OVER 6.000 SO. FT. Two Foams PER NM.. 1..0140. SPACE MO ONE POINT FOR EACH PROPOSED ADDITIONAL PARKING SPACE PROPOSED SITE REOUIREMEHTS AREA• 13.330 SF DEVELOPED 13 s}o-}O0p • 1.3.3603 F 13.6.1300 .6 33• S0. 110 POINTS 0O 0M POINTS. 200 POINTES ADORIONAL OARIONO; 27 SPACES (]1 X 1 POINT• 17POINTS) 200. 2]• 127 TOTAL POINTS TREE SCHEDULE OW p tAxlCpnnlPL rIAME/&42, OMMOx RAmn Nu.Rro M•pr Oav SCJ OS 2 PP 6 PC to Lev ....6.1.20.6.n urrn Tore NnwYLmM Pra. puryN CneonPe lOr•.n B.w OUSpnu P,rnoxnm CvnNPs tff nrrar 11.6 TCH NOTE TREES AND SHRUBS WITHIN THE NT ARG ARE HOT INNUgEOCN SHEET Le60 SCHEDULES FORE GEMENT PLANT CALLOUTS AND SCHEDULES SEC.. L1.51 SHRUB SCHEDULE TNEUO$ 911 OOTANICANnMEJ^OMMQNN:1 •m.On.uxwvum am /FwunrRe•a Onu CP CC 23 NO 64 24 Fo +6 TE 30 34 Dolmu.eppTpn.'Pulpunui JSmpn Tree ELM,. slaw 'Coles Compacr I Dunlop Luonymus Hem.nr....R.SMIM'IRues.Mm. ONO. Wade Ona Jun Wl�euen.IerammmrI .. mot Jove PSnnNa 9106.6.4'MOWq'IOMnWFOunbin Gnu Sp 64 eu tlr um.mwM iu/Lm.wMOWn20. 13.1 3OM r Pot P. a ow 2. 20. GENERAL NOTES CONTRACTOR TO VERIFY LOCATION OF ALL UILITIES PRIOR TO Din.. OF ANT DEMOLMON OR CONSTRUCTION OPERATIONS. ANY DAMAGE TO EXISTING UTILITIES SHALL OE CONTRACTORS RESPONSiBiuTY ] T MATERIAL SHALL CONFORM TO THE. CURRENT AMERICAN ASSOCIATION OF NURSERYMAN'S NATIONAL STANDARD SPECIFICATIONS. S .ANT MATERIAL SHALL BE INSTALLED. PER DETAILS ARO CONTRACT SPECIFICATIONS. 4 CONTRACTOR ALL VERIFY ALL QUANTITIES IN THE CASE OF A DISCREPANCY. THE ILLUSTRATE° SHALLLOCATIONS DICTATE COUNT S. CONTRACTOR SHALL COORDINATE MARTINO WITH IRRIGATION 6 NO 9TTUTIONS KILL BE ALLOW., WRHOUT THE WRITTEN CONSENT OF THE LANDSCAPE ARCHITECT. 0 10 20 40 ONE INCH • TWENTY FEET CMI ECT GERM...1C NO. 406 3/18/20166 CATE • CML ENGINEER DCI ENGINEERS • UNCLTAPEARCHRECT ARCHITECTS WEST ■ STRUCTURAL ENGtHFEN DCIEENGMEERS Ilr■ MECHANIC.. ENGINEER MMSIEENGINEERS m Y ELECTRICAL.GINE. DoeE C1PoCAL UilMf1=112I 069 Of 0.13 UEO4 IB L1.50 SENSLAW-01 RESLINGER ACORL7fi CERTIFICATE OF LIABILITY INSURANCE 411......-------- DATE (MM/DD/YYYY) 02/06/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Richland Office Paynewest Insurance, Inc. 390 Bradley Blvd. Richland, WA 99352 CONTACT NAME: PHONE (AC, No, Ext): (509) 946-6161 (A/c, No):(866) 215-4862 E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: Cincinnati Insurance Companies 10677 INSURED Senske Lawn & Tree Care, Inc 400 North Quay Street Kennewick, WA 99336 INSURER B: One Beacon 01/28/2018 INSURER C: EACH OCCURRENCE INSURER D : INSURER E : CLAIMS -MADE INSURER F : OCCUR COVERAGES CERTIFICATE NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DDIYYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY X EPP0177069 (WA/ID/UT) 01/28/2018 01/28/2019 EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE X OCCUR pREMISESO(EaoNcurence) MED EXP (Any one person) $ 500,000 $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 GE 'L AGGREGATE POLICY OTHER: X LIMIT APPLIES PECOT- PER: LOC GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 WA STOP GAP $ 1,000,000 A AUTOMOBILE X X LIABILITY ANY AUTO OWNED AUTOS ONLY AUTOS ONLY X SCHEDULED AUTOS AUTOS ONLYY EBAO177069 (WA/ID/UT) 01/28/2018 01/28/2019 COMBINED SINGLE LIMIT (Ea accident) 1,000,000 $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ (Peri accident) DAMAGE $ A X UMBRELLA LIAB EXCESSLIAB X OCCUR CLAIMS -MADE EPP0177069 (WA/ID/UT) 01/28/2018 01/28/2019 EACH OCCURRENCE $ 4,000,000 AGGREGATE $ 4,000,000 DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N / A PER STATUTE OTH- ER E.L. EACH ACCIDENT $ E.L. DISEASE- EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ A B EQUIPMENT FLOATER Commercial Pollution EPP0177069 (WA/ID/UT) 7930017960002 01/28/2018 01/28/2018 01/28/2019 01/28/2020 RENTED/LEASED EQUIP POLICY LIMIT 110,000 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) SNOW REMOVAL LIABILITY- Gemini Insurance Company Policy Term 1/28/118 to 1/28/19 Policy Number#VCGP023495-Liability Limit -$1,000,000 Occurrence with $2,000,000 Aggregate EMPLOYEE DISHONESTY COVERAGE- $25,000 with $500 Ded. RE: Maintenance, Snow Removal, Emergency Traffic Control, Roadway Landscaping Services City of Spokane Valley is named as additional insured. CERTIFICATE HOLDER City of Spokane Valley Parks & Recreation Public Works Dept. 11707 E Sprague #106 Spokane Valley, WA 99206 I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION ATE ACCORDANCE WITH DHE POLICY PROVIS ONSCE WILL BE DELIVERED IN AUTHORIZED REPRESENTATIVE -4\Q\WAS . WS ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD