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2019, 01-08 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday, January 8, 2019 6:00 p.m. Spokane Valley City Hall Council Chambers 10210 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER INVOCATION: Pastor Al Hulten of Valley Assembly Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATIONS 1. PUBLIC HEARING: Proposed Code Text Amendment Open Space — Marty Palaniuk [public comment] 2. Second Reading Ordinance 19-001 Code Text Amendment Open Space — Marty Palaniuk [no public comment] 3. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Jan 8, 2019 Request for Council Action Form Total: $341,888.51 b. Approval of Payroll for Pay Period Ending December 15, 2018: $353,513.50 c. Approval of Payroll for Pay Period Ending December 31, 2018: $494,727.68 d. Approval of December 11, 2018 Council Meeting Minutes, Special Meeting With Legislators e. Approval of December 11, 2018 Council Meeting Minutes, Regular Formal Meeting f. Approval of December 17, 2018 Council Meeting Minutes, Special Meeting, Accountability Audit g Approval of December 18, 2018 Council Meeting Minutes, Study Session NEW BUSINESS: 4. Motion Consideration: Amended Legislative Agenda — Cary Driskell [public comment] 5. Motion Consideration: Barker Rd/I-90 Interchange, WSDOT Modified Agreement — Gloria Mantz [public comment] 6. Motion Consideration: Water District Memorandum of Understanding — Bill Helbig public comment] 7. Mayoral Appointments- Planning Commissioners — Mayor Higgins [public comment] 8. Mayoral Appointments: Councilmembers to Committees — Mayor Higgins [public comment] 9. Mayoral Appointment: Hotel/Motel (TPA) Hotelier Appointment — Mayor Higgins [public comment] Council Agenda 01-08-19 Formal Format Meeting Page 1 of 2 PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 10. Resolution Regarding Holidays, Vacation, and Leave Benefits — John Whitehead 11. Spokane Valley Current Magazine, Claim Vouchers — Cary Driskell 12. Advance Agenda — Mayor Higgins INFORMATION ONLY (will not be reported or discussed): 13. Finance Department Monthly Report CITY MANAGER COMMENTS ADJOURNMENT General Meetinji Schedule (meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 2nd and 4d' Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats (the less formal meeting) are generally held the 1St, 3rd and 5th Tuesdays. Study Session formats normally do not have time allocated for general public comments; but if action items are included, comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 720-5102 as soon as possible so that arrangements may be made. Council Agenda 01-08-19 Formal Format Meeting Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 8, 2019 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ® public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing Ordinance #19-001, Open Space Code Text Amendment GOVERNING LEGISLATION: SVMC 17.80.150; 19.30.040; and RCW 36.70A.106 PREVIOUS ACTION TAKEN: Admin Report November 20, 2018; 1St Reading December 4, 2018. BACKGROUND: CTA -2018-0003 is a City -initiated code text amendment to amend Spokane Valley Municipal Code (SVMC) 19.70.050.G open space requirements for residential development in the mixed use zones. The Planning Commission recommended changes to the open space requirements that were considered by Council under Ordinance #18-025. The recommended changes included requiring 210 square feet of open space per dwelling unit for all multi -family projects, eliminating a "fee in lieu of dedication" provision, and exempting mixed use projects from the open space requirement. This ordinance was brought to Council for a first Reading at the December 4, 2018 meeting City Council discussed the merits of removing all open space requirements for residential development in mixed use zones, and noted the open space needs are generally met through public open space provided in the mixed use zones. City Council considered that the open space requirement applies to only 40% of the mixed use zone properties, since the remaining sixty percent of mixed use properties are within one quarter mile of a public park or trail, and exempt from providing on site open space. This disadvantages those properties that are not near public open space. It was also discussed that Spokane and Spokane County do not require open space in mixed use zones and the open space requirement imposes an economic disadvantage to development occurring within the City of Spokane Valley. City Council directed staff to bring back an ordinance that eliminates the open space requirements for residential development in the mixed use zones. The attached ordinance also eliminates any existing references to the code requirement. The public hearing is required as a result of the substantive change the City Council has proposed to the Planning Commission's recommendation. OPTIONS: N/A. RECOMMENDED ACTION OR MOTION: Conduct the public hearing and consider public comment on removing open space requirements. BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Martin Palaniuk, Planner ATTACHMENTS: A. PowerPoint B. Council Meeting Minutes 12-4-2018 C. Planning Commission's Findings D. Planning Commission Meeting Minutes 3-8, 3-22, 4-26, 6-14, 7-12, 9-13, 9-27, and 10-11-18 E. Staff Report CTA -2018-0003 Spokane Valley City Council Public Hearing CTA -2018-0003 Open Space Requirements in Mixed Use Zones January 8, 2019 Background City Council referred SVMC 19.70.050(G) to Planning Commission (PC) for review PC developed draft language PC recommended changes — CTA -2018-0003 CC determined more substantive changes required CODE TEXT AMENDMENT PROCESS 00 0 orn • •- 44 •- 4-4z September 7, 2018 •V Study Session • September 13, 2018 E © Public Hearing tio September 27, 2018 Findings of Fact Zi October 11, 2018 EY ivr A A A Administrative Report November 20, 2018 Ordinance 1St Reading © December 4, 2018 •- 'ublic Hearing January 8, 2019 Ordinance 2nd Reading January 8, 2019 Today Current Code Comparison to PC and CC Recommendation Open Space Requirements or • esidential Develop ixed Use Zones Current Code (19.70.050.G) • 210 square feet per dwelling unit (DU) • Not required if less than 10 DU • Not required if within 1300 feet of public park or trail • Allows "fee in lieu" Planning Commission City Council Recommendation Recommendation • 210 square feet per DU • Eliminate the open • Required no matter the number space requirement of DU for all residential • Not required if within 1300 feet development in the of a public park or trail mixed use zones • Eliminates "fee in lieu of" • Not Required for residential development containing a "mixed use" component PL' Zones where current regulation applies 1. Mixed Use (MU); and 2. Corridor Mixed Use (CMU) WaileBIl • • • • Eur• 1 Legend Zoning MU CMU Council Proposed Amendment Language 19.70.050 Additional standards. G. In mixed use zoning districts: projects with residential components shall provide 210 square feet of open space per dwelling unit conforming to the requirements of SVMC 19.70.050(F) and eligible for reduction for improvements on the same basis; provided, that: 1. The requirement doe - e A dm ama .. A A A ii a i than 10 new dwelling units; 2. Additional open space is not required for residential development located within 1,300 feet of a public park; and 3. A fee in lieu of land dedication may be assessed for the development of public parks and open spaces to meet the needs of the residents of the mixed use zoning districts. Council will determine this assessment and review it on an annual basis. * The amendment includes the elimination of references to this section and renumbering of subsequent sections QUESTIONS Attendance: Councilmembers MINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION Spokane Valley City Hall Council Chambers Spokane Valley, Washington December 4, 2018 Staff Rod Higgins, Mayor Pam Haley, Deputy Mayor Brandi Peetz, Councilmember Linda Thompson, Councilmember Ben Wick, Councilmember Sam Wood, Councilmember Arne Woodard, Councilmember Mark Calhoun, City Manager John Holman, Deputy City Manager Cary Driskell, City Attorney Chelsie Taylor, Finance Director Mike Stone, Parks & Recreation Director Bill Helbig, City Engineer Mark Werner, Police Chief Marty Palaniuk, Planner Ray Wright, Senior Engineer, Traffic Erica Amsden, Sr. Engineer/Project Manager Rob Lochtniller, Sr. Engineer/Project Manager Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present, including Councilmember Thompson via remote conference phone. APPROVAL OF AMENDED AGENDA: It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the amended agenda. ACTION ITEM: 1. First Reading Proposed Ordinance 18-025, Open Space Code Text Amendment -- Marty Palaniuk After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded, to advance Ordinance 18-025 to a second reading. It was then moved by Councilmember Woodard and seconded, to amend the motion and delete the open space requirements in 19.70.050g Via his PowerPoint, Planner Palaniuk explained that this is a City -initiated code text amendment to amend the open space requirements in the mixed use zones, and to amend Appendix A definitions; that the amendment seeks to encourage mixed use (MU) projects in the MU zones and require open space for multi -family projects by adjusting the standards in those MU zones, and if adopted as recommended, it would require all multi- family projects to provide open space, add language to identify what form mixed use must take within a development, specify that parking areas shall not be considered a non-residential use for the purpose of classifying a project as mixed use, eliminate the `fee in lieu of' open space land dedication, and add a definition for mixed use in Appendix A. Mr. Palaniuk said that the Planning Commission conducted a public hearing on September 27, 2018, and following that hearing and deliberations, the Commission voted five to two to recommend this amendment be approved. Mayor Higgins asked Councilmember Woodard to explain his amended motion. Concerning his amended motion to eliminate the requirement of any open space in all MU zones, Councilmember Woodard said we are the only community that has any kind of set-aside for open space, Spokane City and Spokane County do not; and this space isn't there for kids generally; said he realizes if this amended motion passes it would require Council to hold a public hearing since this amendment is contrary to the recommendations of the Planning Commission; said he read all the minutes of the Planning Commission meetings over the eight months this was discussed, and out of the public hearings and comments, only one person testified; and said he sees that as not being a concern of the public now or likely Council Study Session: 12-04-2018 Page 1 oro Approved by Council: 12-18-2018 in the future. In response to Councilmember Wick's question, Mr. Palaniuk said if we remove `g' as suggested, all the open space requirements in the multi -family zone would be eliminated. After he explained the process, Mayor Higgins invited public comment. Mr. Arthur Whitten, Government Affairs with Spokane Home Builders Association: said his association has over 700 member businesses about 200 of which are in Spokane Valley; that mixed use usually has a mixture of uses; and he sees the open space as a potential barrier, adding that he believes some good came out of the proposal as be was concerned with the under 10 -unit exemption, which he said was put in there for small scale families; and said he recommends Council approve Mr. Woodard's amended motion. There were no other public comments. Council discussion included comment from Counciltnember Wick that not many people study open spaces as they entrust the Council to do that, hence there were not a lot of people testifying; said he believes there are people concerned with the lack of open space; that the Planning Commission discussed this for eight months and it was ultimately approved by a five to two vote; said he likes what they diel. Deputy Mayor Haley said after re -reading the information, all the area won't be a family apartment complex, and said she'd rather not legislative something not needed. Councihnember Peetz said she agreed with Councilmember Wick; that she has received emails about construction and growth and about wanting to keep neighborhood integrity and that part of the Valley's identity is open space. Councilmember Wood said he is against government regulation whenever possible as many times goveriunent over -regulates; that it is a property right and in not in the residential areas, so it doesn't make sense to have the open space. Councilmember Thompson said she too will vote against the amendment, as Council has to protect citizens who are asking for more open space. Vote on the 'notion to amend: In favor: Mayor Higgins, Deputy Mayor Haley, and Council me'''ters Woodard and Wood. Opposed: Councilrnember.s Thompson, Wick and Peetz. The motion to amend passed. Vote on the fiilly amended motion to advance Ordinance 18-025 to a second reading, and to delete the open space requirements in 19.70.050g: In fervor: Mayor Higgins, Deputy Mayor Haley, and Cozrncilrrrembers Woodard and Wood. Opposed: CornPcihnembers Thompson, Wick and Peetz. The amended motion passed. City Attorney Driskell said we will schedule a public hearing between now and the second ordinance reading, and Mr. Calhoun noted the public hearing and the second reading will both likely be on the January 8, 2019 meeting, but he will let Council know once that date has been confirmed. NON -ACTION ITEMS: 2, Washington Cities Insurance Authority (WCIA) Briefing — Cary Driskell City Attorney Driskell explained that tonight is an opportunity to receive training on some issues where there could be potential liability; and he introduced Mr. Andy Cooley, attorney from the law firm Keating, Bucklin & McCormack, who will provide this training courtesy of WCIA (Washington Cities Insurance Authority). Via his PowerPoint, Mr. Cooley explained about the relationship between. elected officials and public works especially where road design is concerned. Mr. Cooley said he wanted Council to understand the important obligation elected officials have to their constituency, as well as the degree of professionalism and science that goes into public works and traffic engineering. Mr. Cooley talked about some past lawsuits involving crosswalks; warning signs on the roadway such as pedestrian crossing signs, upcoming school crossings, and illuminated pedestrian crosswalk signs. He also discussed potential counciln.ember liability and gave some relevant case law. Mr. Cooley stressed that engineering is very complicated, despite what some drivers 'night believe, that changes after a high profile accident are very risky, and changes based on "political engineering" are especially dangerous and could result in possible liability; and as final bullet points, he stressed the importance of elected officials need to understand the important obligation they have to their constituency, understand the degree of science and professional that goes into public works and traffic engineering, understand where elected officials and public works can collaborate, and understand when council can act in a way that is not helpful. 3. Ridgemont Neighborhood, 22"d Avenue -- Bill Helbig, Ray Vim ht, Police Chief Werner City Engineer Helbig, along with Police Chief Werner and Senior Engineer Wright, gave some of the background of the traffic in this neighborhood, specifically along 22nd Avenue, as noted in the December Council Study Session: 12-04-2018 Page 2 ore! Approved by Council: 12-18-2018 4, 2018 Request for Council Action form; and via the PowerPoint presentation, staff explained further about the neighborhood, ideas generated from some of the residents based on their concerns of safety, traffic volume and road design; investigation outcomes of speed and volume studies; City findings, enforcement efforts, and staff recommendations, which include continue implementing and enforcing the truck restrictions, and continued monitoring of the area. There was further discussion about some of the findings, such as there is no accident history, and that a stop sign is not warranted based on the MUTCD (Manual on Uniform Traffic Control Devices), as the purpose of a stop sign is to assign right-of-way. It was mentioned that staff is not able to restrict the roadway just to residents, since it is a public road. Chief Werner also noted that after the truck signs were put in the first part of October, there were four vehicle violations, and that his department reached out to educate the companies. Councilmember Woodard asked if Council directed staff to do something other than what the research shows, could that put us at further and greater risk for lawsuits, and City Attorney Driskell agree, explaining that engineering must dictate what is proper concerning traffic engineering. Mayor Higgins called for a ten-minute recess at 7:41 p.m., and he reconvened the meeting at 7:51 p.m. 4. Sullivan Brid e Pro' ect Corn • letion U date — Gloria Mantz Erica Amsden Ms. Mantz explained some of the background of this project as noted on her Request for Council Action form; and she and Ms. Amsden went through the PowerPoint discussing the purpose and project schedule, the change order summary and budget status, and the project successes, including a new bridge with additional capacity and a 75 year life expectancy, as well as improved river access and viewing platforms. 5. Barker Road Grade Separation Project Update — Gloria Mantz Ms. Mantz explained the background of this project as noted on her Request for Council Action form; and she and Mr. Lochmiller went through the PowerPoint discussing the summary of the financing sources, major milestones including negotiating the TIGER IX Agreement with the U.S. Departtnent of Transportation, right-of-way acquisition and the number of property owners and parcels affected, and the next steps for the project. 6. Pines Road Grade Separation Project Update Gloria Mantz Ms. Mantz explained the background of this project as noted on her Request for Council Action form; and she and Ms. Amsden went through the PowerPoint discussing project location, existing conditions, project timeline, and the alternative analysis as well as project cost and funding. Councilmember Wick mentioned Some concerns that where brought up at the PMSIB Board meeting and Ms. Mantz said she would get in contact with the appropriate people to discuss any concerns. Ms. Mantz noted that staff will bring a future motion to Council to determine either alternate one or two, and once that selection is determined, an analysis will be conducted to determine whether a round -about or a signal would work best. 7. Advance Agenda — Mayor Higgins There were no suggested changes to the Advance Agenda. 8. Council Check-in — Mayor Higgins There were no additional comments from Council. 9. City Manager Comments - Mark Calhoun Giving a brief history of the amenities for the Appleway Trail Projeot from University to Pines, City Manager Calhoun explained about some of the budgeting and the appropriation by the legislators of $539,000 and that those funds must be spent by June 30, 2019. He noted Parks & Recreation Director Stone has been working hard to get the grant funding underway and design the project; that this past Friday Noveinber 30, there was bid opening for that project, but we had no bidders; hence we now have six and a half months to use those funds. Mr. Calhoun said staff is working on an alternate plan of managing the project internally and handling individual pieces in separate projects as an effort to spend all the funds before the June 30 deadline. Council Study Session: 12-04-2018 Page 3 of 4 Approved by Council: 12-18-2018 On a different matter, Mr. Calhoun noted that Liberty Lalce City Administrator Katy Allen contacted him about having a joint meeting with them and Millwood, sometime after the first of the year. Mr. Calhoun said that no agenda has been set, and he asked Council if they are interested in such a meeting, and if sn, what topics would Council like to include on the agenda. Discussion ensued regarding difficulty in trying to get all three councils together for a meeting and that there are no suggested agenda topics at this point; that Liberty Lake and our City would likely have more in common than all three entities; that having all three councils together would be similar to the County's Council of Governance meetings; that having several members of each council get together informally might be more beneficial; and that it would be a collaborative process to continue building camaraderie. By a show of hands, Mayor Higgins, Deputy Mayor Haley, and Couneilmembers Woodard and Wood were not in favor of setting a meeting, while Councilmembers Peetz, Wick and Thompson indicated they would like to set a meeting. Councilmember Woodard suggested Mr. Calhoun might ask Ms. Allen if she has any topics in mind, and if there are, that he might consider such a meeting. Mr. Calhoun said he would contact Ms. Allen to let her know that if there are specific items, our Council might consider such a meeting, but the consensus is a preference to have less than a quorum of our Councilmembers get together with less of a quorum of their Councilmembers. 10. Executive Session: Land Acquisition [RCW 42.30.110(1)(b)l It was moved by Deputy Mayor Daley, seconded and unanimously agreed to adjozmn into executive session for approximately thirty ininurtes to discuss land acquisition, and that no action would be taken upon return to open session. Council adjourned into executive session at 8:43 p.tn. At approximately 9:12 p.m., Mayor Higgins declared Council out of executive session, at which time it was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. `i ATTEST: L.R. Higgins, - . Christine Bainbridge, City Clerk Council Study Session: 12-04-2018 Page 4 of 4 Approved by Council: 12-18-2018 FINDINGS AND RECOMMENDATIONS OF THE SPOKANE VALLEY PLANNING COMMISSION CTA -2018-0003 — Proposed Amendment to Spokane Valley Municipal Code (SVMC) Pursuant to SVMC 17.80.150(E) the Planning Commission shall consider the proposal and shall prepare and forward a recommendation to the City Council following the public hearing. The following findings are consistent with the Planning Commission recommendation that City Council adopt the amendment. Background: 1. Pursuant to RCW 36.70A.130, Spokane Valley adopted its 2016 Comprehensive Plan Update and updated development regulations on December 13, 2016, with December 28, 2016 as the effective date. 2. CTA -2018-0003 is a City -initiated text amendment to the SVMC 19.70.050 and SVMC Appendix A. The proposed amendment will require all multi -family development in mixed use zones to provide open space regardless of the number of units; eliminate a fee in lieu of land dedication provision; add "public trail" to the exemption that if the development is located within 1,300 feet of a public park or public trail open space is not required; add language to identify what form mixed use must take within a development to be exempt from the open space requirement; and stipulate that commercial parking cannot be considered a nonresidential land use in order to meet the definition of a mixed use. Additionally, the amendment will add a definition for "mixed use" in Appendix A. 3. The Planning Commission held a properly noticed public hearing and conducted deliberations on September 27, 2018. The Commissioners voted 5-2 to recommend that the City Council adopt the amendment using the proposed language. Planning Commission Findings: 1. Compliance with SVMC 17.80.150(F) Approval Criteria a. The proposed text amendment is consistent with the applicable provisions of the Comprehensive Plan. Findings: The proposed amendment is supported by the Comprehensive Plan and is consistent with the following goals and policies: Goal ED -G3: Balance economic development with community development priorities and fiscal sustainability; Goal LU -G3: Support the transformation of commercial, industrial, and mixed —use areas into accessible districts that attract economic activity; Goal LU -G4: Ensure that land use plans, regulations, review processes, and infrastructure improvements support economic growth and vitality. Policy LU -P9: Provide supportive regulations for new and innovative development types on commercial, industrial, and mixed use land. Policy LU -P13: Work collaboratively with landowners and developers that seek to provide mixed-use residential projects; Policy LU -P16: Maximize the density of development along major transit corridors and near transit centers and commercial areas; Goal P -G1: Develop, grow, and maintain a diverse and accessible park, recreation, trail, and open space system that enhances community character; Policy P -P8: Plan for access to parks, trails, and other open spaces in all neighborhoods. Findings and Recommendations of the Spokane Valley Planning Commission CTA -2018-0003 Page 1 of 2 b. The proposed alnendment bears a substantial relation to public health, safety, welfare and protection of the environment. Findings: The amendment bears substantial relation to public health, safety, welfare and protection of the environment. The amendment will require open space for all development with a residential component in the mixed use zones regardless of how many dwelling units are included in the project unless they are within 1300 feet of a public park or trail. Access to the parks, trails, and open space systems that have been created as part of the City's Parks and Recreation Master Plan will serve the open space needs of a majority of the mixed use lands within the City. The proposed amendment continues to require open space for those lands that are not served by those systems. Conclusion: The proposed text amendment is consistent with Comprehensive Plan and bears a substantial relation to public health, safety, welfare, and protection of the environment. 2. Recommendation: The Spokane Valley Planning Commission therefore recommends the City Council approve CTA -2018- 0003 as proposed. Approved this 11th day of October, 2018 Planning Commission Chairman ATTEST Deanna Horton, Administrative Assistant Findings and Recommendations of the Spokane Valley Planning Commission CTA -2016-0003 Page 2 of 2 Minutes Spokane Valley Planning Commission Council Chambers — City Hall Murch 8, 2018 Chair Rasmussen called the meeting to order at 6:02 p.m, Commissioners, staff and audience stood for the pledge of allegiance, Office Assistant, Mary Moore took roll and the following members and staff were present: James Johnson Danielle Kaschnnitter, Michelle Rasmussen Mike Phillips Suzanne Stal tos Matt Walton Tim Kelley, was absent, was excusal and entered meeting at 6:43 pm. Erik Lamb, Deputy City Attorney Lori Barlow, Senior Planner Jenny Nickerson, Assistant 13uilding Official Deanna 1 loxton, Secretary for the Commission Mary Moore, Office Assistant IL AGENDA; Commissioner Johnson moved to accept the March 8, 2018 agenda as presented. T/ia vole on the ;notion was six in favor, zero against and the ?nollon passed. III, MINUTES; Commissioner Johnson moved to approve the February 8, 2018 minutes as presented, T/ie vote on the !motion uveas six hr favor, zero against and the ?notion passed. IV. COMMISSION REPORTS: The Commissioners had no reports. V. ADMINISTRATIVE REPORT; Lori Barlow, Senior. Planner, shared the appeal to of Comprehensive Plan Amendment, CPA -2018-0003, is scheduled for March 15, 2018 at 9:00 a.m. The staff report has been forwarded to hearing extuniner if there was an interest in reviewing it. The city of Spokane Hearing Examiner will review this case in order to avoid a conflict of interest, VI. PUBLIC COMMENT: There were no public comments, VII, COMMISSION BUSINESS; Study Session — Open Space Requirements for Residential Projects in Mixed Use Zones: Sr. Planner, Lori Barlow gave the Commission a presentation regarding the open space requirements for residential projects in mixed use zones. She explained the council requested the Planning Commission review this requirement and provide a recommendation to Council Ms. Barlow explained the code requirements. In mixed use zones there is an open space requirement for mixed use anti multifamily residential projects, with certain exceptions. This requirement has been in the code since 2007. The regulation, Spokane Valley Municipal Code (SVMC) 19.70,050(0), is any development in a mixed used zoning district with 10 or more residential units is to provide 210 square feet per unit with specific exceptions: • lithe project is less than 10 dwelling units, • If project location is within 1,300 feet from public parks or public trails. A developer may request a fee in lieu of land designation to be accessed rather than having open space. Council has the authority to determine what this assessment is and review it on an annual basis. Ms. Barlow continued }vita background which included: • Multifamily is only allowed in Multifamily Residential zones and mixed use zones, • The locations of Mixed use zones, • Any development of 10 or more residential units being proposed in these mixed zones would require open space to be provided. 2018.03.08 Planning Commisslon Mimics I'ngc 2 of 3 • Single Family Residential dons not trigger this requirement. • If n proposal is located within 1,300 feet from ptiblic parks or trails their 1t is not required to provide open space since access to alternative opon space Is close by, • Ninety percent of the City's mixed use zoned lands Ile within 1,300 feet of a public park or trail primarily because of the proximity to the Centennial Trail. It is estimated over half or the Corridor Mixed Use zones lands properties lie within 1,300 feet or public parks or trails. This is primarily because the Appleway Trail runs east from University Road and once constructed will extend to Liberty Lake. Commissioner Johnson confirmed projects along Flora Road between Broadway and Mission would qualify for the exemption because part of the project was within the 1,300 foot distance of a public park, then those projects are not required to provide open space. Ms. Barlow discussed when a developer could request a fee hi lieu of providing opon space. The SVMC infers the City Council could determine a public project in a mixed use zone could request a contribution instead of providing open space. This caused concern to this council. This regulation has never been used, it is unclear what the City would do if the exception were requested. A comparison in the neighboring jurisdictions found that Spokane and Spokane County do not require any open space for residential projects within their mixed use zones, However, Spokane County Incentivizes the development to provide different amenities by offering n density increase if various amenities are provided. Liberty Lake does require open space for every project in their nixed use zones that has four or more residential units. Their minimum open space requirement is 20% of the site. They also have private open space requirements for ground level balconies or patios. ' Planning Commission has been directed to discuss the regulation and send a recommendation to the City Council either to leaving It as is, modify it or deleted it. Commissioner Phillips confirmed the definition of `unit' meant dwelling unit as it is in the Appendix A of the SVMC and the regulation does not apply to single family residential projects. Commissioner Phillips stated he was concerned about what happens to the 210 square Leet per unit, what is considered open space and who maintains it? Ms. Barlow responded that the open space requirement is the same as that of an apartment complex. Open space that is required to be on site Is not public open space. It is open space that is private for that building, Commissioner Phillips asked does this open space have to be green or can it be asphalt? Can it be a secondary parking lot for the apartment complex or grass or a playground? Ms. Barlow explained SVMC 19,070.050 identifies what can and can't be used as open space, but generally it shall be accessible to all residential units and suitable for active and passive recreational purposes. Commissioner Walton confirmed the regulation allows for an extra 25% reduction if providing extra amenities. For example two swimming pools, a gazebo and a clubhouse. Commissioner Walton asked how the 210 square feet of open space of per dwelling was arrived at. Ms. Barlow responded 11 has been in the code since 2006 but she would try and research an answer. Commissioner Walton asked do we know how many of these are mixed use or commercial mixed use areas that are within that 1,300 square feet of public parks that have accessible sidewalks. Ms. Barlow responded when a proposal is brought in front of us for a multi -family project there would be improvements that would be required. Commissioner Walton asked if we are giving an exemption for developments within 1,300 square feet of a public park or trail and they put a sidewalk in and the sidewalk goes nowhere and doesn't link up within that 1,300 squnre feet to the park does it serve a purpose in getting people that 'A ofa mile to that destination? Ms. Barlow responded this code only speaks to providing the requirement to provide open space on the site for the projcots that are being proposed. This doesn't exempt them from providing frontage improvements that are related to their project. Those are two separate Issues. Commissioner Johnson asked if rooftop improvements considered open space. Ms. Barlow responded if they designed the rooftop to satisfy the intent, it would apply on a case by case basis. Further discussion regarding the intent for not requiting open space in mixed use zones continued. The intent behind mixed use zones is having n more livable environment with pedestrian oriented environment, Commissioner Johnson, asked how would the City come up with for nn appropriate fee? Ms Barlow responded parks would identify future parks protects, develop costs and define a service wren. It would 2018-03-08 Phoning Commission Minutes Pogo 3 of 3 not be started with us. Deputy City Attorney Brie Lamb stated RCW 82.02,020 also proscribes how this is handled. The city went through a citywide park planning process to establish park needs and developed a fee per dwelling basis. Commissioner Phillips confirmed if this regulation were eliminated an apartment complex proposed 111 a mixed use zona would not be required to provide open space. Comnllssioner Phillips asked what the open space requirement is in the Multifamily zone versus the mixed use zones, Ms. Barlow responded a multifamily project in the Multifamily Residential zone must provide open space equal to 10% of gross project area. The open space must be suitable for active or passive recreation and cannot be used for perking, setbacks or stormwater, etc. If the project was 10 acres, then 1 acre would be required to be open space. However, if a pool and a gazebo were constructed as part of the project this requirement could be reduced to 75% of an acro. Commissioner Phillips calculated that the 10% of total area based on the density results in approximately 210 square feet per unit that is applied in the mixed use zones. Ms. Barlow stated that intent appears to be to equalize the requirement in the mixed use and multifamily zone. Ms. Barlow suggested that the Planning Commission look al whether or not the requirement is appropriate in a zone where it is not predominantly focused on providing land for residential uses. Ts it appropriate to require a project to provide the same amount of open space as for a multifamily residential project in lands that are designated for residential use? The residential uses in the mixed use zones are intended to be higher density uses. Commissioner 'Walton wanted to know the number of applications or units that would meet the 210 square foot/10 new dwelling units or more in the mixed use areas. Ms. Barlow replied she could bring back some information regarding how many projects have used regulation. She said even though a project might be proposed in a mixed use zone, they might fall into a criteria where they don't have to provide open space, there is nothing that prevents them from providing it. If the project is large enough they would have to have some amenities in order to snake it marketable. Chair Rasmussen asked if we don't have a process in place to assign a fee, then why we have the regulation. Mr. Lamb replied there was a significant amount of ease law regarding fees in lieu of dedication in early 2000's, and h0 offered to provide more information, Ms, Rasmussen clarified if this requirement was removed it could also be brought back at a later date. Mr. Lamb suggested the Planning Commission could open the subject up for public comment if they so desired to gather responses from industry partners and the public at the next meeting. He noted if the Cotmnission then considered a code text amendment, there would be a formal public hearing involved in the process. There was consensus among the Commissioners to have public input. VIII, GOOD OF THE ORDER: There was nothing for the good of the order. IX. ADJOURNMENT: Commissioner Johnson moved to adjourn the sleeting al 6:54 p.ni. The vole or: the :Motion lr(IS :rltturilf0U !Vow and the 111011o11 passed. Michelle Rasmussen, Chair )�-/4-»fol �_� Deanna Horton, Secretary Date signed Chair Rasmussen called the pledge of allegiance, were present: Micltollc Itasnlussen James Johnson Timothy 1Cclley Danielle 1{iiselirllitter Suzanune Stathos Matthew Walton APPROVED Minutes Spokane Valley Planning Commission Council Chambers — City Ball 11Ilareli 22, 2018 the meeting to order at 5:58 p.in. Coiinlssioncrs, stall and audience stood for Office Assistant Mary Moore took roll and the following members and stall' Eric Iamb, Deputy City Attorney Jenny Nickerson, Assistant Building Official 1.011 13arloNv, ,Senior Planner Micki l la I noir, Planner Deanna I Lorton, Sccretaay of the Commission Mary Moore, Office Assistant Commissioner Johnson moved to excuse Commissioner Phillips fa'oln the meeting. The vote on this motion was six in favor, zero against and the motion passed, II. Agenda: Commissioner Johnson moved to accept the March 22, 2018 agenda as presented. The vole On the motion was six infamy, zero against and the motion passed, 111. Minutes: Coniinissi0ner Johnson moved to approve die February 22, 2018 and March 08, 2018 minutes. The vote on this motion was six in favor, zero against, (01(1 the motion passed. COMMISSION REPORTS: 'There were no reports, ADMINISTRATIVE REPORT: Ms, Lori Barlow, Senior Planner explained that the appeal for Comprehensive Plan Amendment, CPA•2018.0003 was scheduled with the Bearing Examiner on March 15, 2018 but has been deferred to March 27, 2018 at 9:00 a ,tn. PUBLIC COMMENT: 'there were no public comments, COMMISSION BUSINESS: i. Study Session: Review Of Spokane Valley Municipal Code (SVMC) Open Sae requirements in Mixed Use zones, Ms. Barlow stated that during the iviarch 8, 20 18 meeting, the commissioners requested some additional information pertaining to the following: • Where did the 210 square feet per unit of open space Conic t'rom? Ms. Barlow explained that staff could not lind any information why 210 square feet per unit was selected but they did do an analysis and found that multifamily zones have an area per unit that fluctuates dramatically but in Mixed Use zones it is a fixed number per unit. Multifamily residential area is always the same but the area per unit goes up as the density goes down and in the Mixed Use residential, the overall area goes up as the numbers go up and there is no density limit and the arca goes down as the number of units go down. ▪ Multifamily projects located in Mixed Use zones and how many were providing open space? Ms. Barlow looked over the permits for the Last rive years and was able to find that of the 21 multifamily project's, all had provided some kind of open space, Commissioner Johnson confirmed there was no requirement for open space when a project was within 1,300 feet of a public park or a trail. • '1'lle Commissioners asked for additional inlortnation on impact fees. Mr, Eric Lamb, Deputy City .Attorney, shared that SVMC 19,70,050((i)(3) provides lbr foe in lieu of laud in the m ixed-use zoning districts. Mr. Lamb said RCW 82.02,020 provides a voluntary agreement. Ler as payment of a fee in lieu of dedication but it must be reasonably necessary as a direct result of the proposed development or it must require to mediate the direct impact of the development. ICCW 82.02.050 -82,08.09(1 allows for a more generalized impact fee. A study must he conducted, u needs assessment is produced and then a fee is assessed o11 00011 new development. This is an arduous process and feet: are adopted by ordinance by the Council. These are the TV. V. VII. 03-22-18 Plumene Commission Minutes Page 2 of 3 basis ft* SVMC 19.70.050(()(3) Commissioner Walton confirmed there currently is no fee. If a developer wanted to exercise this, they would need to do their own study on the impacts. Commissioner Rasmussen asked if the regulation was eliminated could it be reinstated. Mr, Lanlb replied it would he more work to bring it hack, It would be a new regulation, which would start at the Planning Commission if the City Council decided they wanted to do That, Commissioner Rasmussen confirmed if the commission roeonlinonded to loavo it es is, the Council could change it. Mr. lamb confirmed the Council has had discussions about impact fees and the direction hos been consistently to not include them. Commissioner Walton eonfirtned that if SVMC 19.70.050(G)(3), a fee in lieu, were eliminated the open space requirement would be required of every development in a Mixed Use zone. The 210 square feet would be the requirement for all development with more than 10 dwelling units. The requirement could be waived if the development was located within 1,300 square Leet of a park or trail, but there would be no other option. Chair Rasmussen opened the floor for public comment. Arthur Whitten, Government Affairs Director, Spokane Homeowner Builders Association: Mr. Whitten shored there is a shortage of buildable land and people in the skilled trades encourage the development of a variety of housing options, Ile said we should be looking at ways to maximize the number of units and maximize development around major transit corridors, transit centers and commercial areas, His organization feels open space requirements hinder development in a higher density, urban styles that today's market seeks. Mr. Whitten observed that the Comprehensive flan update incorporates language consistent with the proposal to remove this requirement, adopting development regulations are supportive of a variety of attainable housing options and the elimination would bring Spokane Valley, Spokune and Spokane County's development regulations some consistency. This code would not change onsite parking requirements, would not eliminate existing public open spaces and would not preclude n developer from providing innovative market driven tuneniiies in mixed-use developments. Mr. Witten explained the Home Builders support the repeal of the open space requirement and encourage the support of the Commissioners. Ms. Barlow commented this t•egulation is currently in the municipal code and Council requested the Commission review it and make a recommendation to modify, eliminate or leave it is. Commissioner I(elley confirmed the City docs not currently have impact fees. Commissioner Kelley also confirmed a developer could make a payment instead of having open space. Commissioner Johnson shared that prior public comments stated concerns about growth and building in mixed-use zones with offices, cotnmereial and residential, wllicli the City does not have a lot of. The current code prohibits this. Commissioner Johnson said he would strike all of SVMC 19.70.050. Commissioner Walton said although he could agree with Commissioner Johnson, he was concerned builders would seek projects in this area to avoid some of these requirements, feeling the open spaces in the residential zones would slu inle. Mr. Walton said eliminating the requirement doesn't further the Comprehensive Plan. Commissioner Kelly stated he would support taking the fee out and keeping the open space requirement, Commissioner Statlws wants to keep open space requirement. CotmnissionerKasohmittcr wants to keep green space requirement so children liave places to play, and hesitates taking the fee away completely because of the process of trying to return it to the municipal code. Commissioner Rasmussen shared she is pro-greenspaces, supports mixed-use buildings that have a different clientele who want something walkable. She said for the sake of development of different types of affordable housing she would recommend removing the entire section. Commissioner Johnson said the llicslyle of the people moving into those residential uses k d i ftcrent. 1 k said many people graduate from college and move somewhere else because the City doesn't have enough for the youth to do, for a good place to live or for jobs. There are a lot of people out there that have different needs for convenience and affordability. 1-le believes In people promoting change and a quality of life, not industry and it doesn't make any sense to keep the regulation. Commissioner Kelley explained when living in Boise they had ianpaet fees which over liana he had seen theca pay off and now the area is screaming with development however, he supports the open spaces, Commissioner Walton feels we have to have a vision for what our city should look like in the future but in the meantime, we have to look et what the current population desires. 01-22-18 Pluming Commission Minulcs Page 3 0l'3 Ms, Barlow stated there seemed to be differing opinions on mixed-use zones versus the corridor mixed zones. Ms. Barlow said the Commissioners could separate the uses or the zones. Tho subject Is much broader than Just if it should be required or not and to consider all the options. Ms. Barlow reminded the members Liberty Lake requires open space and requires private space in the form of beleonles and patios. Commissioner Stathos said she supports keeping green space requirements. Commissioner Johnson asked ii' Spokane and Spokane County have this stipulation. Ms, Barlow explained Spokane does not require open space in their mixed use zone because in mixed use zones there Is a design clement which requires layer of trclivilies for a live/work environment, Spokane County does not require open space for multifamily in their mixed zones. The City of Liberty Lake has a requirement of open space that is 20% of the lot size and they require a private space requirements. Commissioner Kelley salcl developers could decide to develop inr another jurisdiction because they will not have the restrictions there that we are discussing. Ms, Barlow responded we have developments now on the borders of the City but in order to attract residents there has to he amenities. Ms, Barlow confirmed the Mixed Use and multifamily requirements could be treated differently in the code. Commissioner Walton moved to postpose further discussion of this topic to April 12, 2018. The vote on this motion was six in favor, zero against and the motion passed. Ms. Barlow asked if there is any more information she could provide the Commissioners to help them reach a recommendation. Chair Rasmussen asked for options that they could consider and what entities can be involved in the mixed use and the commercial use zones, Commissioner Stathos asked for information on separating out multifamily from mixed use and a suggesting compromise. Ms. Barlow was requested to research other communities in Washington including, Tri -Cities, Vancouver, Yakima, and Federal Way regarding their regulations for open Space in a mixed use lone, ii Study Session: CTA -2018-0001, Proposed amendments to Spokane Valley Municipal Code (SVMC)19.65.020 Animal raisin; and keeping. Micki Harnois, Planner, gave a presentation regarding. CTA -2018-0001 to revise anifntrl keeping and minimum lot sizes from one ncre to 40,000 square feet in the SVMC Section 19.65.020. The City incorporated in 2003 anal adopted the Spokane County regulations ns its interim zoning code did not allow animal keeping in residential zones. In 2004 the UR -1 residential zone was adopted and the. inininumti lot size was 40,000 square feet and allowed three large animals per acre, hr 2007, the City adopted its own development regulations and kept the 40,000 square feet in residential zones still allowing three large animals per acre. During 2016 Comprehensive Plan update, the corresponding changes to the development regulations updated the minimum lot site to 43,560 square feet (one acre) and kept the three Targe animals per acre. This code text amendment would return the lot size for keeping large animals to 40,000 square feet, and keep the same number of animals. it would also strike the words cixc:ludingsrr'ine and chickens, as well. Commissioner Johnson asked if there was any possibility for a litigation. Ms. Barlow interjected this was simply returning the minimum lot size to for keeping uninmis to what it was historically. This is the lot size which determines whether or not you can have animals on your lot. . Cotnntissioner Rasmussen confirmed someone who has a 40,000 square feet lot is allowed 2.6 animals, VIIi. GOOD OF THE ORDER: There was nothing for the Good of the Order. IX. ADJOURNMENT: Commissioner Johnson moved to adjourn the meeting tit 7:20 p.m. The vote on the motion was unanimous in favor and the motion passed. /66/a-&-- /4-11 Michelle Rasmussen, Chair 071v-100 ..110p t4/. /�1.kVei Mary Moore, Sooletary ef'lZ -!,f Date signed I. Chair Rasmussen called the pledge of allegiance. present: James Johnson Danielle Knschmitter Tim Kelley Mike Phillips Michelle Rasmussen Suzanne Stathos Matt Walton APPROVED Minutes Spokane Vnlley Planting Commission Connell Chambers — City Hall April 26, 2018 the meeting to order at 6:02 p.m. Commissioners, staff and audience stood for Secretary Deanna Horton took toll and the following members and staff were Erik Lamb, Deputy City Attorney Lori l3artow, Senior Planner Jenny Nickerson, Assistant Building Official Marty Palaniuk, Planner Deanna Horton, Secretary for the Commission IL AGENDA: Commissioner Johnson moved to accept the April 26, 2018 agenda as presented. The vote on the ?notion was seven in fervor, zero against and the motion passed. III. MINUTES; Commissioner Johnson moved to approve the April 12, 2018 minutes as presented. The vole on the motion was .seven in favor, zero against and the ?notion passed IV, COMMISSION REPORTS: The Commissioners had no reports. V. ADMINISTRATIVE REPORT: Senior Planner Lori Barlow informed the Commission the City had received the decision on the appeal of the SEPA decision for the Comprehensive Plan Amendment CPA -2018-0003. The Hearing Examiner had upheld the City's determination and denied the applicant's appeal. There had not been enough time for staff to prepare for the Comprehensive Plan Amendments for the Planning Commission packet for this meeting so staff will prepare materials for deliberations to continue on May 24, 2018. VI. PUBLIC COMMENT: There was no public comment. VII, COMMISSION BUSINESS: i, Public Rearing: CTA -2018-0002, A privately initiated code text mendmcnt to the Spokane Valley Municipal Coale 19.60 and 19.65 to allow lodging in the Industrial zone. Chair Rasmussen opened the public hearing for CTA -2018-0002 nt 6:03 p.tn. Planner Marty Palaniulc presented to the Commission an overview of the privately initiated code text amendment requesting to udd hotel/motel as a supplemental use to the Industrial zone, Mr. Palaniuk explained hotel/motel is a permitted use In the Mixed Use, Corridor Mixed Use, Regional Commercial, and Industrial Mixed Use zones. The Industrial zone allows for alt types of manufacturing and industrial type uses. The amendment proposes to allow hotels/motels along principal arterials on a parcel which has frontage along a principal arterial. Mr. Palaniuk said there are three nreas in the City this proposal would apply to, Broadway Avenue west of the Interstate, north of Interstate 90 along Sullivan and north of the river along Barker. Barker is not currently classified as a principal arterial, but there are plans to reclassify it in the future. These are the areas along a principal arterial which are zoned Industrial. Much of the area along Broadway would be restricted because It falls under an airport hazard overlay zone (AHO) and high intensity uses like n hotel are those which draw and concentrate people into a certain areas and are not permitted In a AHO zone. There Is a small area along Broadway which is outside of the AHO zone which would be available for this proposal. Commissioner Phillips confirmed the AHO was because of the proximity to Felts Field, but wanted to know why it didn't apply to the Spokane International Airport (SIA). Commissioner Kelley offered the hotels at SIA are not in the orash zone, and are allowed to build where they based on their location to those zones. The applicant's proposal requests to add a `1'/C' in for permitted or conditional use permit in tate supplemental language for the Industrial zone it: the Permitted Use Matrix, Staff is recommending that an '5' be placed in the Permitted Use Matrix which would reference the supplemental use 20111-04-26 Planning Commission Minutes Pogo 2 of 5 regulations. Staff also rnacle some suggests instead of placing the use in the Heavy Inclustrial section of the Use Matrix placing It iu under the Lodging heading, along with sante ntlnor' language changes to make sure it was in line with the way the rest of our code is written. Stuff discussed requiring a Conditional Use Permit (CUP) and most of the conditions covered by a CUP would be handled by existing regulations from the Building Code, environmental regulations, SEPA, etc. Ms, Barlow stated although staff has made some minor changes to the language ol'the proposal in order to snake the proposal more consistent with City code but staff dict not made a recommendation on the proposal itself. If the Planting Commission recommends approval of the amendment staff would propose accepting the minor revisions as well, The Choir opened the hearing for ptrilla testimony Steve Schmautz, Spokane WA: Mr. Solunautz stated he was the applicant for CTA-2018-0002 and principal on the project for the former ITRON site located on Sullivan Road. He stated they are working to develop the 12-acre site into a higher level use with 150,000 square feet of office space, 110,000 square feet of high cube warehouse space. The plan is to develop an extended-stay business typo hotel similar to others In the area, Ho said has hacl studies done and there is a demand for this use. He said the product he would be offering would have a different price point, something complimenting the area which is growing northward, What they are considering putting on their site would be less than the footprint in their amendment, catering to sales/business people who service the area, convenient, affordable, more suites, and larger spaces. Commissioner Stathos inquired regarding the campus layout, and Mr. Sclltnautz stated it would have a bit of everything, office, commercial, warehouse and convenience in the same place on an arterial. Ms, Darlow reminded the Commissioners this was not a project specific, and would affect more than this proposal. Commissioner Walton commented one argutnents in the application for the proposal was to reduce trip generation. He wondered how it would do this when many of the other services which hotel patrons need are outside of the industrial areas. Mr. Schmautz said he has been doing this for a while and the trips would mostly concentrate where the work was near the offices and warehousing facilities. Dwight Hume, Mead, WA: Mr. Hume said he represents the applicant for CTA-2018-0002. Mr. Hume slatted he remembers when the hotel currently the Industrial Park was built. He commented the neat for it was created by the tenants of the park. He believed the Industrial Park had to have a change to the code at that time to allow the hotel, because the Industrial Park needed the facility, and it wasn't allowed until the code was corrected. Corporate visitors could be conning to visit or do training for businesses right in the general area and are less populated on the weekends. He said the hotel would be a convenience to the surrounding businesses which would use it services but the clients would use other services in the area such as restaurants and shopping. He commented that the proposal was requested to be on nn arterial so it would handle trip generations and ingress/egress issues. Commissioner Kelley asked Mr. Hume to share his background with the Commission. Mr. Hume is currently a private land use consultant, but spent many years working for Spokane County ns their planning director and as a zoning adjustor, which is like a hearing examiner now, Commissioner Johnson asked Mr. Iiume how he felt about changing the proposal to require the project to have frontage on a principal arterial instead of the parcel being on a principal arterial. Commissioner Johnson snid he was concerned about a structure being located deep inside a parcel where l' responders would have trouble finding it. Mr, Hume responded the street system would feed to the arterial, but that would be specific to this site. Each site would be different and need its own ingress and egress onto the arterial. He felt there are enough performance standards and development reviews to be able to discover a problem before the doors are opened. Mt'. Hume also said other jurisdictions have a CUP process when siting a hotel in an industrial area. Many times the criteria for a CUP has already been met, so he does not know why people should have to go through the process, Ms, Barlow commented the way the language Is written a CUP would only be necessary of the proposal was for a building footprint greater than 25,000 square feet. if they die) not want to go through the CUP process, it would requite the project to be designed to go vertical and protect the valuable industrial space. Mr. Hume stated he wasn't against thein, he just 20111-0d-26 Planning Commission Minutes Pogo 3 of5 feels the criteria is covered in other ways. Commissioner Walton asked why the applicant did not rezone the property to Corridor Mixed Use with all of the allowed uses which would be allowed in the CMU zone. Mr. Hume replied the applicant is not trying to bring the CMU uses into the industrial arca, they simply want to bring a hotel use into the industrial zone. There is a demand for it and they felt this would be an appropriate request, Ms, Barlow the intent of the Industrial zone is to provide for industrial uses and allow for some accessory uses, so environment is created where it thrives, The intent of the CMU zone is to allow for uses which are nnioh less intensive, If it was rezoned, it would be stripped of one of the amenities the property offers. It could also be argued the property was spat zoned and surrounding properties have not been given the same rights to the uses allowed in the CMU zone, The proposal brings forward the hotel as an accessory to the Industrial zone instead of stripping those uses and adding uses which might 1101 be compatible with the surrounding area. Chair Rasmussen seeing no one else who wished to testify closed the public hearing al 6:50 p.m. Commissioner Walton asked Commissioner Johnson about his expressed concern regarding Clot having a hotel which fronted on a principal arterial. Commissioner Johnson said it might be better, as Mr. Hume hacl stated, to have the access on a side road. The customers might be going out once or twice a clay to somewhere up mut down the arterial, but he feels the language should change in order to keep the project out on the arterial so first responders at'e not leaving to drive around in the Industrial Park. Commissioner Walton stated he was a bit concerned that this could amount to telling someone how to develop their property. Commissioner Phillips stated he felt having a having hotel in the industrial area was a good idea. He commented developers will build a hotel where it would be most advantageous to them and would not put it off the arterial unless they were catering to a select few clients. He is content with the language the way it is. Commissioner Kelley commented generating more trips are what we want because it means that people are coming to the City and spending money. There would revenue from the rooms, food aced beverage, payroll, federal, stale and local taxes, sales taxes, payroll taxes, lodging taxes, jobs would be created from the construction, fiom the now business, more suppliers in the area would spend more money and the employees themselves there by increasing economic development. Commissioner Kelley said he was concerned about making the hotel right on tlec'arterial because it could be a security concern if it was too easy to get to from the street. Commissioner Rasmussen said previously she traveled for work and she appreciated having the hotel next door to where she was going to work in the morning so she did not have to Ileal with the traffic. She said she folt this amendment would fit the needs of the of the specific business people who visit the area and she supported the amendment. She would leave it to the developers to determine where to put the structure based on their needs. Commissioner Stathos stated the area is adding conveniences for the businesses in the area. She would like to protect the industrial areas for hoose industrial uses but this is a need which would be beneficial to many businesses in this zone, Commissioner Kasehmitter stated she would support the amendment because she felt it would he good for business and the visitors to have the option. Commissioner Johnson also feels the change would be good for the City. He felt It would bo a good addition to the industrial zone, lie wanted to make sure there was sufficient protection of the industrial land. He said he was not in favor ofa CUP, He wanted to protect staff from having to make any interpretations of the code. He wants the language to be specific so there 15 no misunderstanding. Commissioner Walton said the agreed and specific language allows for less interpretation and would he important to him. 1-le is concerned that allowing an expansion of a use to this zone when there aro hotels in the surrounding area which are not at capacity. He wanted to make sure that the industrial land is protected. Commissioner Walton stated his concern with the CUP process and how the hotels could be allowed with little control except for the amount of square footage, Commissioner Rasmussen and Kelley talked about their experiences in being in a hotel in more industrial areas and how they found them beneficial and how the users of the hotels would benefit the area, Commissioner Kelley is in favor of allowing the hotels, but is not necessarily in favor of a larger hotel, 25,000 square 201H-04-26 Pluming Commission Minutes Page 4 ars feet, in the area. Commissioner Phillips saki he was fine with a CUP for a hotel over 25,000 square feet footprint. Ms. Barlow wanted to remind the Commission when they made a recommendation, staff had made some suggested language to the amendment to make it more consistent with the way the Municipal Code is written. Commissioner Walton said his preference would be to eliminate a hotel greater than 25,000 would not be allowed in the industrial zone, so that it would preserve the most amount of land for those purposes. If someone wanted a larger hotel, then they would need to go vertical instead of horizontal In order to increase the amount of rooms they could offer, This would eliminate the CUP process. Commissioner Walton moved to recommend approval of CTA-2018-0002 to the City Council with the proposed changes from staff, but modifying the language in SVMC 19.65,080(13)(1) to read 'A hotel/motel is allowed in the "1" zoning district on sites with frontage on a principal arterial provided hotel/motel use has a building footprint of 25,000 square feet or less.' Motion (lied for lack of a second, Commissioner Kelly moved to recommend approval of CTA-2018-0002 to the City Council as revised by staff This motion was seconded. 7/ze vale on the motion by show of hands was five In favor, Iwo against with Commissioners Johnson and Walton dissenting. if. Study Session: Open Space Requirements hi Mixed Use Zones. Ms, Barlow gave a quiet( presentation to remind the Commission the subject for discussion of the open space requirements in the mixed use zones. She also discussed that projects in :mixed use zones which had been developed and stated all had provided some kind of open space. She also reviewed the requirements of other jurisdictions and most have some forth open space requirements. She also shared several examples of nixed use development. The code currently requires any development, tmtltifamily or mixed use, in a mixed use zone would require open space to be provided at a rate of 210 square feet per unit for any development which has more than 10 units. Options which could bo considered are: • Separate vertical and horizontal developments • Separate Multifamily and mixed use • Separate Mixed Use zone from Corridor Mixed Use • increase the distance from a public park or trail • Increase the writ threshold • increase the amount of open space required per unit • Morose the amount of units required before the open space is required • Leave the requirements as they are currently written • Eliminate the requirements completely Commissioner Phillips confirmed the latest update to the development regulations there are no setback requirements in the mixed use zones. Commissioner Johnson confirmed Spokane does not have any open space requirements in a mixed use zone. Spokane County does not have a requirement but offers incentives if they are added to a mixed use development. Commissioner Johnson pointed out that about 9O% of the areas being discussed would be except, but the rest of the areas he would not want to have some kind of open space requirements, Most of the areas aro close to transit, places we want there to be vertical growth, and people who live in these places have a different lifestyle. Ile said 110 didn't think there should bo a requirement in those eases. Commissioner Phillips' concern has been someone trying to build n multifamily project in the MU or CMU zone so they could get out of the open space requirement. After listening to some of the conversations, he thinks maybe this requirement would not be necessary in these zones and would make us more equal with the County and Spokane. Commissioner Walton feels that a dedicated multifamily development in these zones should have different requirements than a mixed use development. There was considerable discussion nbout why the City does not have nixed use development. Ms. Barlow shared a consultant for the City, at the time of the Comprehensive Plan 2018-04-26 Pinning Commission Minutes Pogo 5 ot5 Update, said there is not enough density in the City to drive it right now. Discussion of stow Hutch commercial there should be required in order to consider the project as mixed use, Commissioner Rasmussen saki she dict not want to stand In the way of any mixed-use project which would want to build Isere. Commissioner Kelley saki he supports no open space for a vertical environment, but for multifamily, open space should bo required. At the enol of the discussion the consensus was to have staff separate the mixed use development from the multifamily, to define what would be a mixed-use development, look at whether or not the I,30O foot requirement from a park or trail would still need to be included and remove the language regarding the "fee in lieu' altogether. VIII. GOOD OF THE ORDER: Commissioner Walton discussed when a motion is actually made, especially when the subject has had a bit of discussion back and forth and everyone might not be in agreement with the solution, there should be some extra discussion on the merits of the motion itself before taking a vote. IX. ADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 8:36 pin. The vote on the motion was unanimous in favor, lite motion passed. (12.7? Mieho le Rasmussen, Chair ,6511640 Deanna Horton, Secretary Date signed Minutes Spokane Valley Planning Comnnissiou Council Chambers — City Hall June 14, 2018 Chair Rasmussen called the meeting to order at 6:02 p.im Commissioners, staff and audience stood for the pledge of allegiance, Office Assistant Mary Moore took roll and the following members and staff were present: James Johnson Danielle Kasohrnitter Tini Kelley Mike Phillips Michelle Rasmussen Suzanne Stathos Matt Walton, absent and excused, Uric Lamb, Deputy City Attorney Lori Barlow, Senior Planner Jenny Nickerson, Assistant Building Official Micki l-Iarnois, Planner Deanna Horton, Secretary for the Commission Mary Moore, Office Assistant Hearing no objections, Colmnissioner Walton was excused from the June 14, 2018 mooting, II, AGENDA: Comtnissioner Johnson moved to accept the June 14, 2018 agenda as presented. The vote an the ?notion was six inlayer, zero against and the motion passed III. MINUTES: Commissioner Johnson moved to approve the May 24, 2018 minutes as presented. There were two corrections noted on the meeting minutes. Commissioner Kelley did not attend the State of the City, it was Commissioner Phillips and the public hearing opened at 6:40 not 6:30. The vote on the motion was six inlayer, zero against, and the motion passed. IV. COMMISSION REPORTS: The Commissioners had no reports. V. ADMINISTRATIVE REPORT: Senior Planner Lori Barlow explained that the Comprehensive Plan Amendments won't be going forward to the City Council until July 17, 2018. VI. PUBLIC COMMENT: There was no public comment. VII. COMMISSION BUSINESS: Findings of Fact: CTA -2018-0001, A proposed amendment to Spokane Valley Municipal Code 19.65,020. Planner Micki Harnois presented to the Commission an overview of the Findings of Fact to Spokane Valley Municipal Code 19.65,020 changing the minimum lot area requirement from one acre to 40,000 square feet for the keeping of poultry and livestock in residential and mixed use zones. A public hearing was held on May 24, 2018 and the vote to recommend approva l to the City Council was five in favor, zero against, Commissioner Johnson made a motion to approve the Findings of Fact for CTA -2018-0001. Six in favor and none against. Discussion: Open Space requirements hi Mixecl Use zones. Ms. Barlow states) this is a continuation of the discussions regarding the open space requirement in mixed use zones, During the April 26, 2018 meeting the Planning Commission had directed staff develop draft language based on the following five guidelines referenced in the Request for Planning Commission Action: • Separating the multifamily uses from mixed use and regulated differently than a mixed use development • All multifamily uses should provide open space. • Mixecl use should be defined • Non-residential uses in mixed use development should be significant enough in such a mixed use development doesn't become a loophole to eliminate the open space requirement 2018-06-14 Planning Commission Minutes Page 2 of • Eliminate "the fee in lieu" requirement Ms, Barlow said she used the current code as a foundation to draft the language requested by the Commission, Ms. Barlow explained the changes that were made to Open Space SVMC 19.70.050(G). • No changes were made to (G)(1) since it is consistent with commission's intent. • Line (G)(2) states, "Open Space is not required for development of less than 10 new chiselling units," The Commission should discuss this criteria, as staff did not clarify if the Commission wanted a change to the threshold rturnber of dwelling units. • Item (G)(3) wwould be eliminated. It would no longer be possible for to request to pay a fee in lieu instead of providing open space. • The new (0)(3) reads: Open space is not required for a project where a residential use is combined tivith two or more noxi -residential permitted uses within a building, on a parcel, orfrrnctionally integrated as part ofa complex ofrelatedstructures in a development. Ms, Barlow noted that the intent of this language was to address the Commission's concern that a small business would be proposed to eliminate the open space requirement. Ms. Barlow explained the draft definition of Mixed Use was based on the intent of the Mixed Use Zoning District. Commissioner Johnson asked how a sloping grade would impact the ground floor of a non- residential use if on different levels, and if public parking would be considered a non-residential use. Jenny Nickerson, Assistant Building Official explained the IRC has specific classifications of the first floor and the basement. Ms. Barlow explained if paid public parking was established on the lot it would be considered, unless certain uses were not allowed... Commissioner Phillips confirmed (hat two or more non-residential uses did not mean different non- residential such as one being an office use, and one a retail use, He indicated be would rather put a limit in the language such as 25% of the building or up to 500 square feet. Commissioner Johnson suggested the language read the first floor must be non-residential or a percentage of the first floor as an option, Commissioner Kelley replied the developer makes more money on the square footage on retail, therefore retail parking would be good, and it draws retail business. Open space with the retail parking should be part of the required space. Commissioner Johnson, stated that parking shouldn't be included as open space. Ms, Barlow clarified the amount of parking will be determined and calculated based on the area attributed to the applicable use and will be determined by the parking table in the SVMC, Commissioner Johnson stated that public parking if offered, shouldn't be considered a commercial use. Commissioner Rasmussen agreed she did not want commercial parking to be considered as a use when making the mixed use determination, Commissioner Johnson suggested to define how much nonresidential use is required to be a mixed use could be 50% of the first floor or the entire first floor. Commissioner Stathos said that storage units provided for tenants would not be a separate use. If they were proposing mini storage open to the public, then the mini storage would count as one nonresidential tise. Commissioner Phillips asked if the 210 square feet per unit would be eliminated if it were mixed use. It was confirmed that the draft code stipulated that open space is not required if you have less than 10 units of multifamily but in a mixed use project open space is not required. Commissioner Phillips suggested that all multifamily projects should provide open space and that the exemption for multifamily with 10 or less dwellings be removed. Commissioner Kasclmnitter agreed that the 10 or less dwelling units' exemption should be removed. Commissioner Kelley suggested the code should not say where the non-residential use should be located and was concerned for security, publie and safety. He suggested it should be on the ground floor or have a separate entrance for,the public. Cominiissloner Kaschmitter suggested to qualify as a nonresidential it must be one floor or 25% of the building. Ms, Barlow replied language can read the ground floor. Commissioner Johnson agrees with Cotnmissloner Kaschrnitter that one floor should be dedicated to non-residential use or 25% of the building. 7:04 Meeting stopped for break. 7:09 Meeting called back to order. 2018-06-14 Plnnnhig Commission Minutes Page 3 of 3 The discussion returned to whether multifamily developments with 10 or less units should be exempt from providing open space. Commissioner Stathos' opinion was to strike the language. Commissioner Johnson responded that he didn't want to give the city of Spokane any more advantage and he wanted to have the city stay as attractive as possible. Commissioner Kelly was in favor of open spaces being provided. Commissioner Kaschmitter replied it is important to have open space no matter what size development it is and the exemption language should be deleted. Commissioner Phillips replied they (all multifamily developments) should have open space and to take it out, Chair Rasmussen agreed with Commissioner Johnson that there is a population out there where who don't care if open space Is provided. The vote was four In favor and two against to delete the language that exempted multifamily developments with 10 or less units from providing open space. Ms, Barlow clarified that lithe exemption is removed than all multifamily, which is by definition three or more units would have to provide open space. She further clarified the following directives provided by the Commission, • One entire floor can be dedicatee) to nonresidential use or 25% of structure. • A development could be vertical as well as horizontal with 25% of the development being considered rather than a building. • a development of three or more residential units will need open space, and if one floor can be used for retail it can be divvied up to equal 25% of the building.. The Commission wanted wait to see the language again and to allow Commissioner Walton to give his vote, VIII. GOOD OF THE ORDER: There was nothing for the good of the order. IX. X, ADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 7:19 p.m. The vote on the motion was unanimous In favor, the motion passed. Michelle Rasmussen, Chair Date signed Maly Moore, OflicAssistant L Chair Rasmussen called the pledge of allegiance wore present: James Johnson Danielle ICasalimitter Tim Kelley Mike Philips Michelle Rasmussen Suzanne Stathos Matt Walton Approved Minutes Spokane Valley Planning Co ntnission Connell Chambers — City Hall J:rly 12, 2018 the meeting to order at 6:03 p.m. Commissioners, staff and audience stood for Office Assistant Maty Mem took roll and the following members and staff Eric Lanib, Deputy City Attorney Lori Barlow, Senior Planner Jenny Nickerson, Assistant Building Official Deanna Horton, Secretary for the Commission Mary Moore, Office Assistant It AGENDA: Commissioner Johnson moved to accept the July 12, 2018 agenda as presented. The vole on the motion was seven in favor, zero against and the motion passed. IIT. MICNUTES: Commissioner Kelley moved to approve the June 14, 2018 minutes as presented. It was noted that Commissioners Phillips and Walton attended the Stale of the City. Commissioner Kelley noted that on page three, first paragraph, eighth line, a statement from Commissioner Rnsmussan dict not seem Clear. The administrative staff staled they would go back and listen to (he recording and work to Clarify what was being said. The vote to accept amended minules was seven in favor, zero against, and the motion passed. IV. COMMISSION REPORTS: The Commissioners had no reports. V. ADMINISTRATIVE REPORT: There was no report. VI, PUBLIC COMMENT: There was no public comment. VII. COMMISSION BUSINESS: i. Discussion: Public Coinnlent-- Open Space requirements in Mixed Use zones. Senior Planner Lori Barlow explained (ho Planning Commission had previously discussed this subject en March 8, March 22, April 26, and June 14, 2018. The Commission had requested the proposed language return in order to confirm everyone was in agreement with the proposed changes. Alter n11101: discussion, the Commission settled on the following changes t0 Spokane Valley Municipal Code (SVMC) 19.70.050(G): • Any multifamily development in a mixed use zone must provide open space regardless of how many units; • The language regarding `a fee in lieu of land dedication' will be eliminated; o Commercial parking cannot be considered a nonresidential land use in order to be considered a mixed-use per the definition; o Opon space would not be required if the development was located within 1,300 feet of a public park or trail; • Opon space would not be required where all ground floor runts, or an entire floor on any level would be occupied by non-residential permitted uses, or where 25% or more of the building was occupied by a non-residential permitted uses, or where residential and non- residential uses are combined on a site. Ms. Barlow said she would draft the language and begin the formal process for code text amendment, The Planning Commission would still have opportunity to review, but through the public review process. 21118-07-12 Planning Contnristilon Mlnnres Page 2 of2 1i. Discussion: Small Animal Keeping Regulations Ms. Barlow explained the City Council had received a comment regarding rabbit keeping. She noted that as a result of that Comment management made an interpretation that the section of the Code speaking to small animals was not intended to only be allowed on Tots one acie or greater, but in fact was intended to be allowed on any residential lot subject to the standards of the code. She stated staff was processing a code text amendment to clarify this regulation. The previous update to SVMC 19.65.020 changing the required lot size from 'one gross acre' to the previous '40,000 square feet,' had been paused until it was determined if this change could be included. Deputy City Attorney, Brie Lamb clarified that the change to the code would likely be to SVMC 19.65.020(A.)(I)(n) which references minimum lol sizes for animal keeping and currently says `except as set forth ba SVMC 19,65.020(A)(7) and (9), would be amended to rend `except as ,ret forth in SVMC iM.65.020(A)(6), (7) and (9).' Ms. Barlow commented this meeting would serve as a study session for the amendment. VIII. GOOD OF THE ORDER: There was nothing for the good oftho order. IX. ADJOURNMENT: The meeting was adjounnecl at 7:33 p.m. jUiL_- 6, 1:6- (4 i1 I -13 Michelle Rasmussen, Chair Date signed Mary Moore, Offue Assistant 1. Chair Rasmussen called the pledge of allegiance.. were) present: Michelle Rasmussen James Johnson Timothy Kelley Danielle Kaschmitter Michelle Rasmussen, Matthew Walton Approved Minutes Spokane Valley Planning Commission Council Chambers -- City Hall September 13, 2,018 the meeting to order at 6:00 p.m. Commissioners, staff and audience stood for Office Assistant Mary Moore took roll and the following members and staff Cary Driskell, City Attorney Lori Barlow, Senior Planner Marty Palaniuk, Planner Deanna Horton, Secretary for the Commission Mary Moore, Office Assistant Commissioner Rasmussen moved to excuse Commissioner Stathos from the meeting. The vote on this motion was six in favor; zero against and the motion passed. II. AGENDA: Commissioner Johnson moved to accept the September 13, 2018 agenda as presented. The. vote on the motion was six in favor, zero against, and the motion passed. III. MINUTES: Commissioner Johnson moved to approve the July 12, 2018 minutes. The vote on this notion was six in favor, zero against, and the ?nation passed. IV. COMMISSION REPORTS: Commissioner Johnson stated he attended all but three City Council meetings during the sumrner. V. ADMINISTRATIVE REPORT: Lori Barlow, Senior Planner explained that the 2018 Comprehensive Plan Amendments were passed during the summer. The recommendations of the Planning Commission were adopted by the City Council. Ms. Barlow stated the City has begun its 2019 Comprehensive Plan Amendment process. Staff will be accepting applications until October 315', 2018. VI. PUBLIC COMMENT: There was no public comment. VII. COMMISSION BUSINESS: i. Study Session: CTA -2018-0003 A city -initiated proposed amendment to Spokane Valley Municipal Code (SVMC) 19.70.050(G) Open Space requirements in Mixed Use Zones. Planner Marty Palaniuk informed the Commissioners there was an error in the staff report. The staff report should state the public hearing will be held on September 27, 2018 not on September 20, 2018. Mr. Palaniuk stated the recommended language changes came from the discussions that the commissioners had in previous meetings. These changes will only apply to the Mixed -Use zone and the Corridor Mixed Use zone. The proposed changes to SVMC 19.70.050(G) are as follows: • Eliminate the open space exemption for multi -family or mixed use development of less than 10 new dwellings; • Include "public trail" when exempting the open space requirement for development located within 1300 feet of a public park; • Define what form of mixed used development is exempt from providing open space • Remove "fee in lieu of land" option. • Specify that parking areas shall not be considered as non-residential uses for the purpose of classifying the project as mixed use. • Add a definition for "mixed use" to Appendix A -- Definitions which is proposed as "A development with two or more different land uses 2018-02-08 Planning Commission Minutes Page 2 of 2 combined in a single development project. Mixed-use development can be either vertical or horizontally /nixed, and could include employment uses such as office, retail, community, or cultural facilities, along with higher density residential uses," VIII. GOOD Or THE ORDER: There was nothing for the good of the order. IX. ADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 6:16 p.m. The vote on the motion was unanimous in favor and the motion passed. Michelle Rasmussen, Chair Date signed Mary Moore, Office Assistant 1. Chair Rasmussen called the pledge of allegiance were present: Michelle Rasmussen James Johnson Timothy Kelley Suzanne Stathos Danielle Kaschmitter Mike Phillips Matthew Walton Minutes Spokane Valley Planning Commission Council Chambers -- City Hall September 27, 2018 the meeting to order at 6;01 p.m. Commissioners, staff and audience stood for . Office Assistant Mary Moore took roll and the following members and staff Erik Lamb, Deputy City Attorney Lori Barlow, Senior Planner Marty Palaniuk, Planner Jenny Nickerson, Building Official Mary Moore, Office Assistant II. AGENDA: Commissioner Johnson moved to accept the September 27, 2018 agenda as presented. The vole on the motion was seven in favor; zero against, and the motion passed. III. MINUTES: Commissioner Johnson moved to approve the September 13, 2018 minutes. He noted Commissioner Phillips had attended the meeting. The vote to approve the amended minutes was seven in favor, zero against, and the motion passed. IV. COMMISSION REPORTS: Commissioner Johnson stated he attended Valleyfest over the weekend and attended the City Council meetings. He reported that at the September 25, 2018 council meeting Mayor Higgins appointed him to the Spokane County Human Rights Task Force. V. ADMINISTRATIVE REPORT: There was no administrative report. VI. PUBLIC COMMENT: There was 110 public comment. VII. COMMISSION BUSINESS: i. Public Hearing: CTA -2018-0003 A city -initiated proposed amendment to Spokane Valley Municipal Code (SVMC) 19.70.050(G) Open Space requirements in Mixed Use Zones. Commissioner Rasmussen opened the public hearing at 6:05. Planner Marty Palaniuk gave a presentation regarding a proposed amendment to SVMC 19.70.050(0) open space requirements in mixed use zones. Mr. Palaniuk stated the amendment was in the public Bearing stage of the process. If the amendment is recommended at this meeting, then at the next meeting staff will return with the Planning Commission's findings of fact and recommendations to City Council. Commissioner Kelley clarified there are two mixed use zones within the City's zoning districts which allow residential development, Corridor Use zone and the Mixed Use zones. Mr. Palaniuk said in the Mixed Use zone 85% of the properties and in Corridor Mixed Use 50%, are within the 1300 square foot of a public park or trail. Mr. Palaniuk also explained the use of the words "mixed use" in the sentence referred to both of the mixed use zones, MU and CMU. Mr. Palaniuk reviewed the proposed changes to SVMC 19.70.050(0) which are as follows: • Eliminate the open space exemption for multifamily or mixed use development of less than 10 new dwellings; • Include "public trail" when exempting the open space requirement for development located within 1300 feet of a public park; • Define what form of mixed used development is exempt from providing open space; • Remove "fee in lieu of land" option; • Specify that parking areas shall not be considered as non-residential uses for the purpose of classifying the project as mixed use; • Add a definition for "mixed use" to Appendix A — Definitions, "A development witli two or more different laird uses combined in a single development project. Mixed-use 2018-02-08 Planning Commission Minutes Page 2 of 3 development can be either vertical or horizontally mixed, and could include employment uses such as office, retail, community, or cultural facilities, along with nigher density residential uses. " Chair Rasmussen invited the public to testify. Arthur Witten, Spokane Home Builders Association (SHBA): Ml. Whitten stated the Home Builders Association is in support of the removal of the fee in lieu regulation. He urged planning commission to reinstate the open space exemption for projects with 10 dwelling units or less. He said it builds a strong neighborhood when there are varieties of businesses and residences, whether renter or owner occupied, in mixed use zone. He saki he felt the intent of that language was to allow the small-scale multifamily development to accompany these mixed use structures that arc allowed in the zones. The SHBA believes the Planning Commission stepped outside of the City Council's intent when directing staff to review this provision and should keep the language. Commissioner Kelley asked if Mr. Whitten meant removing the requirement for 10 units or less in only the Mixed Use zone and not the Corridor Mixed Use zone, Mr. Witten stated he meant in both zones and it should stay in the code. Seeing no one else who wished to testify, Chair Rasmussen closed the public hearing at 6:22 p.m. Commission Johnson moved to accept CTA -2018-0003 with a change to reinstate the open space exemption for developments of I0 units or less. Commissioner Johnson agreed with all of Mr. Whitten's comments and added the exemption would apply to a very small percentage of the overall mixed use zoned lands. Commissioner Kelley asked if the discussion was about Corridor Mixed Use or Mixed Use zone. Commissioner Kelley stated we don't see sidewalks or any way for people to move back and forth safely from building to building. Corridor mixed or mixed use zones supplies that open space to have common areas to socialize. Commissioner Kelly did not support reinstating the open space exemption. Commissioner Phillips supported leave it as proposed and does not support reinstating the exemptions. He stated the open space requirement is only 210 square feet for each dwelling unit and the maximum area that would require dedication would be 2,100 square feet. He said that much area is equal to approximately half of his front yard. He did not feel that was too much to ask a developer. Commissioner Phillips supported the amendment as originally proposed. Commissioner Walton stated he struggled with eliminating the exemptions. He has been a proponent of eliminating this exemption. He does not believe in excessive regulations. Mr. Walton stated the purpose of the change is to support and promote true mixed-use developments and felt that the amendment, as written, does that. He did not support the motion. Commissioner Kelley asked for clarification on the motion and Chair Rasmussen said that the motion on the table was to approve the language as presented with a modification to reinstate the open space exemption for 10 dwelling units or less. Commissioner Kelley stated that those in favor of the motion are in favor of eliminating open space. Commissioner Walton saki the motion is to reinstate the stricken requirement for open space for projects with 10 or less dwelling units and to reinstate the language rather than have it remain stricken. Commissioner Stathos did not have any comment. Commissioner Kaschlnitter wanted to see open space required for multifamily projects. Commissioner Walton clarified the open space requirement only applies to multifamily projects and not mixed use projects. Commissioner Rasmussen shared support for both sides but feels reinstating the exemption will stimulate economic development, reduce costs, and support more affordable housing. Commissioner Kelley stated that commissioners in favor of open space should vote against the notion on the floor and those not in favor of open space should vote in favor of the motion. Cominissioner Johnson stated lie thought the amount of open space that would be required for a project with 10 dwelling units or less will not be a sufficiently usable area. Residents will meet their open space needs by going elsewhere. Commissioner Johnson agreed with the concept of focusing development in areas where it fits, but also wants to support infill type projects that fit. Commissioner Kelley referenced the planning goals within Washington State Growth Management Act and said not supporting the motion aligns with the Growth Management Act. Commissioner Walton restated that he supports focusing and supporting mixed-use projects in areas designated 2018-02-08 Planning Commission Minutes Page 3 of 3 for mixed use, He pointed out that the City has designated lands for multifamily development, and there is opportunity for multifamily development in those areas. The Commission should support regulations that encourage mixed-use projects in the land designated for mixed use and feels the amendment, as written, provides that support. Commissioner Johnson asked if staff had any comment. Senior Planner Lori Barlow suggested the Commissioners make a decision and move the amendment forward. Commissioner Rasmussen ask for clarification on voting on the motion and whether a subsequent motion could be brought forward. Deputy City Attorney Erik Lamb provided clarification on voting on the motion and stated that subsequent motions could be made and voted on, Chair Rasmussen called the vote and the motion on the floor, which would require multifamily developments of 10 units or less to provide open space. The vote on this motion was two in favor and five against with Commissioners Kelley, Kaschmitter, Phillips, Stathos, and Walton dissenting. Commissioner Walton moved to approve the amendment as presented by staff. Chair Rasmussen called for the vote with five in favor and two against, Commissioners Johnson and Rasmussen dissenting. The motion passed. VIII. GOOD OF THE ORDER: Commissioner Walton congratulated Commissioner Johnson on his appointment as the City's representative on the Human Rights Commission. IX. ADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 6:52 p.m. The vote on the motion was unanimous in favor and the motion passed. Michelle Rasmussen, Chair Date signed Mary Moore, Office Assistant Minutes Spokane Valley Planning Commission Council Chambers — City Hall October 11, 2018 I. Chair Rasmussen called the meeting to order at 6:00 p.m. Commissioners, staff and audience stood for the pledge of allegiance. Office Assistant Mary Moore took roll and the following members and staff were present: James Johnson, absent - excused Lori Barlow, Senior Planner Danielle Kaschrnitter Timothy Kelley Michael Phillips Michelle Rasmussen Deanna Horton, Secretary to the Commission Suzanne Stathos, absent — excused Mary Moore, Office Assistant Matt Walton Hearing no objections, Commissioners Johnson and Stathos were excused from the meeting. H. AGENDA: Commissioner Walton moved to accept the October 11, 2018 agenda as presented. The vote on the motion was five in favor, zero against, and the motion passed M. MINUTES: There were no minutes to approve. IV. COMMISSION REPORTS: The Commissioners had no reports. V. ADMINISTRATIVE REPORT: Senior Planner Lori Barlow reported staff made a presentation to the Council on October 2, 2018 regarding density and duplexes. Staff reported that in two instances the density had been exceeded, when duplexes were built following the platting process. Council stated they would like to monitor the situation and follow the County's review of their density and duplex development regulations prior to taking any action. VL PUBLIC COMMENT: There was no public comment. VII. COMMISSION BUSINESS: i. Findings of Fact: CTA -2018-0003 A city -initiated proposed amendment to Spokane Valley Municipal Code (SVMC) 19.70.050(G) Open Space requirements in Mixed Use Zones. Ms. Barlow explained the findings of fact which reflect the Planning Commission's recommendation regarding CTA -2018-0003 which is a proposed amendment to SVMC 19.70.050(G) amending the open space requirements in mixed use zones. Commissioner Walton moved to approve the findings of fact for CTA -2018-0003 as presented. Commissioner Rasmussen stated the reason she voted against the amendment as proposed was she believes there is a population which does not care about green space and the potential for development to be a little less costly were her concerns. The vote on the motion was five in favor, zero against, and the motion passed. VIII. GOOD OF THE ORDER: There was nothing for the good of the order. IX. ADJOURNMENT: Connznissioner Walton moved to adjourn the meeting at 6:12 p.m. The vote on the motion was unanimous in favor and the motion passed. Miehelle Rasmussen, Chair Date signed 2018-10-11 Planning Commission Minutes Deanna Horton, Secretary Page 2of2 Spokane Valley COMMUNITY AND PUBLIC WORKS BUILDING & PLANNING STAFF REPORT AND RECOMMIENDATION TO THE PLANNING COMMISSION CTA -2018-0003 STAFF REPORT DATE: September 6, 2018 HEARING DATE AND LOCATION: September 20, 2018, beginning at 6:00 p.m., Spokane Valley City Hall Council Chambers, 10210 East Sprague Avenue, Spokane Valley, Washington 99206. PROPOSAL DESCRIPTION: The proposed amendment is a City -initiated text amendment to the Spokane Valley Municipal Code (SVMC) 19.70.050 and SVMC Appendix A. The proposed amendment will require any multi -family development in mixed use zones to provide open space regardless of the number of units; eliminate a fee in lieu of land dedication provision; add "public trail" to the exemption that if the development is located within 1,300 feet of a public park or public trail open space is not required; add language to identify what form mixed use must take within a development to be exempt from the open space requirement; and stipulate that commercial parking cannot be considered a nonresidential land use in order to be considered a mixed use. Additionally, the amendment will add a definition for "mixed use" in Appendix A. APPROVAL CRITERIA: Spokane Valley Comprehensive Plan, SVMC 17.80.150, 19.30.040. SUMMARY OF CONCLUSIONS: Staff concludes that the proposed amendments to SVMC 19.70.050 and SVMC Appendix A are consistent with minimum criteria for review and approval, and consistent with the goals and policies of the Comprehensive Plan. STAFF CONTACT: Martin Palaniuk, Planner and Lori Barlow, A1CP, Senior Planner ATTACHMENTS: Exhibit 1: Proposed Text Amendment Language Exhibit 2: Presentation BACKGROUND INFORMATION 1. APPLICATION PROCESSING: SVMC Chapter 17.80, Permit. Processing Procedures. The following table summarizes the procedural steps for the proposal. Process Date Department of Commerce G0 -day Notice of Intent to Adopt Amendment August 10, 2018 SEPA — DNS Issued August 24, 2018 Published Notice of Public Hearing: August 31 & September 8, 2018 PROPOSAL BACKGROUND: The Spokane Valley City Council referred the Mixed Use Zone open space requirements to the Planning Commission to review. City Council directed the Planning Commission to consider whether the open space requirements are necessary and whether properties in mixed use zones are disadvantaged by the requirements. These open space requirements have been a part of the SVMC since Staff Report and Recommendation CTA -2018-0003 their initial adoption in 2007. In March 2018, the Planning Commission began discussion on the open space requirements and the possible changes to the requirements. The current requirement for open space in a mixed use zone is that any development with residential units shall provide 210 square feet per unit except when the following conditions are present: • If the project is less than 10 dwelling units. • If the project location is within 1,300 feet from public parks ; or • A developer inay request a fee in lieu of land designation to be accessed rather than having open space. Council has the authority to determine what this assessment is and review it on an annual basis. The Commission considered the mixed use zone open space requirements during a series of five meetings prior to developing the draft language proposed. Discussion of the requirements considered where the current 210 square feet open space requirement originated, what is the City process for collecting and administering fees in lieu of open space, whether recent projects have provided open space when it wasn't required, and the open space requirements of surrounding jurisdictions. After lengthy discussion and consideration the Planning Commission directed staff to develop language that would: 1. Eliminate the open space exemption for multi -family or mixed use development of less than 10 new dwellings; 2. Include "public trail" when eliminating the open space requirement for development located within 1300 feet of a public park; 3. Add the following language to identify what form mixed use must take within a development in. order to be exempt from the open space requirement: Open space is not required for multi -family development where all ground floor units, or an entire floor will be occupied by non-residential uses, or where 25 percent or more of the total building area will be non-residential uses, or where non-residential uses are 25 percent or more of the total building area of an integrated development. 4. Specify that parking areas shall not be considered a non-residential use for the purpose of classifying a project as mixed use; S. Eliminate the fee in lieu of open space land dedication; and 6. Add a definition for "Mixed use" to the definitions. Staff has developed the attached draft language for the open space requirements per the Planning Commission direction, Analysis: The Washington State Growth Management Act (GMA) adopted thirteen planning goals to guide the development of comprehensive plans and development regulations. Among the goals is the open space and recreation goal to retain open spaces, enhance recreational opportunities, conserve fish and wildlife habitat, increase access to natural resource lands and water, and develop parks and recreation facilities. To further that goal, GMA requires all City's planning under the act to include a Land Use element as part of its comprehensive plan. The land use element must designate the proposed general distribution, the location, and the extent of the uses of land including open spaces. The City of Spokane Valley Comprehensive plan addresses open spaces in the Parks, Recreation and Open Space element of the comprehensive plan. Among the goals for this element is to plan for access to parks, trails, and other open spaces in alt neighborhoods. The City does that through the Parks and Recreation Master Plan (PRIM'). A number of studies have shown that open spaces within and in close proximity to urban centers increases livability and enhances property values. According to multiple published articles on green space and health, the mental and physical health benefits of parks and open spaces have been demonstrated to impact positively on health care. Studies have also shown that urban green spaces can offset the effect of air pollution by providing cooler, cleaner air. Open space is essential to leisure activities, organized sports and cultural endeavors. Page 2 of 5 Staff Report and Recommendation CTA -2018-0003 In addition to providing for open space through the PRMP, the City provides for open space through the application of development regulations. SVMC Title 19 is the primary development regulation. Open space in single-family neighborhoods is generally provided through the application of mandatory building setbacks which create private open space areas or yards. Multi -family residential development in a Multi -family Residential (MFR) zone is treated differently than single-family development when it comes to the open space needs and setback rcquireinents. Multi -family residential development is defined as three or more dwellings within a single structure. Multi -family development is typically vertical in nature and usually includes stacked dwellings. The yards that are created through the application of setbacks do not provide the usable open space needs required for the number of people residing in the building. Open spaces, such as recreational facilities, play areas, and swimming pools provide a health benefit to the residents, particularly children. Common areas provide an opportunity for social interaction with neighbors. To provide those open space needs multi -family development is required to dedicate 10 percent of the gross area to open space. Multi family t'esidentiaL development is also a permitted use in the Corridor Mixed Use (CMU) and Mixed Use (MU) zones. However, mixed use development with residential components in these zones is subject to a different open space requirement than in the MFR zone. Mixed use development is much different in foam than single-family and multi -family residential development. As defined by the MRSC of Washington, mixed-use development is characterized as pedestrian -friendly development that blends two or more residential, commercial, cultural, institutional, and/or industrial uses. Mixed use development fosters integration, density, and coin pati bility of land uses, and creates a walkable community with uninterrupted pedestrian connections. Commercial, residential, and in some instances, light industrial fit together to help create built environments where residents can live, work, and play. By its nature, the open space needs for the residents within a mixed use development are accommodated by the development itself. Within Spokane Valley the mixed USB zones are generally found along the major transit corridors. The open space standards for residential development in mixed use zones are different than the standards for residential development in the multi -family zone. Under the current regulation, any project in a mixed use zone with a multi -family component must provide 210 square feet of open space per dwelling unit. The open space requirement does not apply to developments with less than ten new dwelling units or for developments that are within 1,300 feet of a public park. In addition to those exceptions, a development may pay a fee in lieu of dedicating the required open space. Note: the fee in lieu of dedication exception has never been utilized. The proposed amendment considers that the open space needs within a mixed use development are different than in a residential development. Open space needs in rnixed use developments are generally market- driven and depend on the needs and the nature of the mix of uses within the project. Private developers must respond to the needs of the consumers who will work and live in the mixed use development. The open space needs in a mixed use development can often be met through the use of public parks and open space systems located within the vicinity. This access to parks and trails can be included in the design of the mixed use project to serve the open space needs of the residents. In Spokane Valley, access to a public park or trail is nearby in the majority of the mixed use zones. Approximately 60 percent of the lands that are zoned mixed use and allow multi -family development.are Located within 1300 feet of a park or a trail; fifty percent of the Corridor Mixed Use (CMU) and eighty-five percent of the Mixed Use (MU) lands. Generally, the CMU lands have been designated along Sprague Avenue and the major north/south arterials such as Argonne Road and Pines Road. These arterial corridors have historically developed with commercial uses and are served by major transportation and infrastructure amenities. The MU lands are generally located along the Spokane River in the Mirabeau Park and Coyote Rock areas. Centennial Trail lies adjacent to the Spokane River and traverses from the east boundary of the City to the west boundary. Combined, Mirabeau Park and Centennial Trail are within 1300 feet of all the MU zoned property within the City with the exception of approximately 40 acres located at 8u` Avenue and Carnahan Road. Appleway Trail is located one block south of Sprague Avenue and traverses from Pagc3 of5 Staff Report and Recommendation CTA -2018-0003 University Road to the east boundary of the City. All of the CMU property located along Sprague Avenue from University Road to Hodges Road is with 1300 feet of the Appleway Trail. Access to open space is available within 1,300 feet for a majority of the lands that have been zoned for mixed use development in Spokane Valley. The proposed change to the open space requirement responds to the availability of open space through the park and trail systems, and to the differing open space needs for mixed use development. Access to existing public trails and public parks will serve to meet the open space needs ofa mixed use project in the MU and CMU zones. The open space needs of a mixed use land use are different than the needs of a residential land use and eliminating the open space requirements for projects with a residential and non-residential component is appropriate in these zones. Parking areas do not meet the open space needs of mixed use developments and should not be considered a non-residential use for the sake of classifying a project as mixed use. The proposed change recognizes that the open space needs in a mixed use environment are development driven and are already adequately served by existing facilities in the mixed use zones. The amendment will properly provide for open space needs in the instances where that need is not properly served by the development or by existing open space facilities. A. FINDINGS AND CONCLUSIONS SPECIFIC TO THE MUNICIPAL CODE TEXT AMENDMENT 1. Compliance with Title 17 (General Provisions) of the Spokane Valley Municipal Code a. Findings: SVMC 17.80.150(F) Municipal Code Text Amendment Approval Criteria 1. The City may approve Municipal Code Text amendment, if it finds that (1) The proposed text amendment is consistent with the applicable provisions of the Comprehensive Plan; Staff Analysis: The proposed amendment is supported by the Comprehensive Plan and is consistent with the following goals and policies: Goal ED -G3: Balance economic development with community development priorities and fiscal sustainability; Goal LU -G3: Support the transformation of commercial, industrial, and mixed —use areas into accessible districts that attract economic activity; Goal LU -G4: Ensure that land use plans, regulations, review processes, and infrastructure improvements support economic growth and vitality. Policy LU -P9: Provide supportive regulations for new and innovative development types on commercial, industrial, and mixed use land. Policy LU -P13: Work collaboratively with landowners arid developers that seek to provide mixed-use residential projects; Policy LU -P16: Maximize the density of development along major transit corridors and near transit centers and commercial areas; Goal P -G1: Develop, grow, and maintain a diverse and accessible park, recreation, trail, and open space system that enhances community character; Policy P -P8: Plan for access to parks, trails, and other open spaces in all neighborhoods. (2) The proposed amendment bears a substantial relation to public health, safety, welfare, and protection of the environment; Staff Analysis: The amendment bears substantial relation to public health, safety, welfare and protection of the environment, The amendment will require open space Page 4 of 5 Staff Report and Recommendation CTA -2018-0003 for all development with a residential component in the mixed use zones regardless of how many dwelling units are included in the project unless they are within 1300 feet of a public park or trail. Access to the parks, trails, and open space systems that have been created as part of the City's Parks and Recreation Master Plan will serve the open space needs of a majority ofthe mixed use lands within the City. The proposed amendment continues to require open space for those lands that are not served by those systems. b. Conclusion(s): The proposed text amendment is consistent with the approval criteria contained in the SVMC 17.80.150(F). 2. Finding and Conclusions Specific to Public Comments a. Findings: No public comments have been received to date. b. Conclusion(s): Adequate public noticing was conducted for CTA -2018-0003 in accordance with adopted public noticing procedures. 3. Finding and Conclusions Specific to Agency Comments a. Findings: No substantive agency comments have been received to date. b. Conclusion(s): In the absence of substantive agency comments, no concerns were noted. B. CONCLUSION For the reasons set forth in Section A the proposed code text amendment to change the open space requirements for mixed use development in the Mixed Use and Corridor Mixed Use zones is consistent with the requirements of SVMC 17.80.150(F) and the Comprehensive Plan. Page 5of5 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 8, 2019 Department Director Approval: Check all that apply: ['consent ❑ old business ® new business ['public hearing ❑ information ❑ admin. report ['pending legislation ['executive session AGENDA ITEM TITLE: Second Reading Ordinance #19-001 Open Space Code Text Amendment GOVERNING LEGISLATION: SVMC 17.80.150; 19.30.040; and RCW 36.70A.106 PREVIOUS ACTION TAKEN: Admin Report November 20, 2018; First Ordinance Reading December 4, 2018; Public Hearing January 8, 2019. BACKGROUND: CTA -2018-0003 is a City -initiated code text amendment to amend Spokane Valley Municipal Code (SVMC) 19.70.050.G open space requirements for residential development in the mixed use zones. The Planning Commission recommended changes to the open space requirements that were considered by Council under Ordinance #18-025. The recommended changes included requiring 210 square feet of open space per dwelling unit for all multi -family projects, eliminating a "fee in lieu of dedication" provision, and exempting mixed use projects from the open space requirement. This ordinance was brought to Council for a first Reading at the December 4, 2018 meeting. City Council discussed the merits of removing all open space requirements for residential development in mixed use zones, and noted the open space needs are generally met through public open space provided in the mixed use zones. City Council considered that the open space requirement applies to only 40% of the mixed use zone properties, since the remaining sixty percent of mixed use properties are within one quarter mile of a public park or trail, and exempt from providing open space. This disadvantages those properties that are not near public open space. It was also discussed that Spokane and Spokane County do not require open space in mixed use zones and the open space requirement imposes an economic disadvantage to development occurring within the City of Spokane Valley. City Council approved an amended motion to advance this ordinance to a second reading, but to bring back an ordinance that eliminates the open space requirements for residential development in the mixed use zones. The City Council will conduct a public hearing on January 8, 2019, prior to the second Reading of the ordinance in order consider public comment on removing the open space requirements. OPTIONS: Move to approve Ordinance #19-001 with or without further amendments, or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance #19-001. BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Martin Palaniuk, Planner ATTACHMENTS: Ordinance 19-001 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 19-001 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON AMENDING CHAPTER 19.70 OF THE SPOKANE VALLEY MUNICIPAL CODE RELATED TO OPEN SPACE REQUIREMENTS IN THE MIXED USE ZONES, AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley (City) previously adopted Title 19 of the Spokane Valley Municipal Code relating to zoning regulations, and has made subsequent amendments from time -to -time as appropriate; and WHEREAS, such regulations are authorized by RCW 36.70A; and WHEREAS, on August 10, 2018, the Washington State Department of Commerce was notified pursuant to RCW 36.70A.106(3)(b), providing a notice of intent to adopt amendments to Spokane Valley development regulations; and WHEREAS, on September 7 and 14, 2018, notice of the Planning Commission public hearing was published in the Valley News Herald; and WHEREAS, on September 13, 2018, the Planning Commission held a study session; and WHEREAS, on September 27, 2018, the Planning Commission held a public hearing, received evidence, information, public testimony, and a staff report with a recommendation, followed by deliberations; and WHEREAS, on October 11, 2018, the Planning Commission approved the findings and recommended that City Council adopt the amendments; and WHEREAS, on November 20, 2018, City Council reviewed the proposed amendments, Planning Commission findings, and Planning Commission recommendation; and WHEREAS, on December 4, 2018 City Council considered a first ordinance reading to adopt the proposed amendment; and WHEREAS, City Council determined the open space requirements do not apply to properties within 1,300 feet of a public park or trail which includes approximately sixty percent of the property that is zoned mixed use, and WHEREAS, City Council determined the remaining approximately forty percent of mixed use zoned property is economically disadvantaged by the need to provide open space; and WHEREAS, City Council considered that the mixed use zoning district is intended to provide for development that integrates a mix of uses that may include residential, commercial, light industrial, cultural, and institutional uses; and WHEREAS, City Council considered that the open space needs in mixed use zoning districts are generally met through the public open spaces found in the mixed use zones; and WHEREAS, on January 8, 2019, City Council conducted a public hearing and heard the public on the proposed Ordinance No. 19-001; and Ordinance 19-001 Page 1 of 6 DRAFT WHEREAS, the amendment set forth below is consistent with the goals and policies of the City's Comprehensive Plan; and WHEREAS, chapter 19.70 SVMC and Appendix A, as amended, bears a substantial relation to the public health, safety, welfare and protection of the environment. NOW, THEREFORE, the City Council of the City of Spokane Valley ordains as follows: Section 1. Purpose. The purpose of this Ordinance is to amend SVMC 19.70.020 and SVMC 19.70.050, Additional Standards, to eliminate the open space requirements for residential development in the mixed use zones. Section 2. Findings and Conclusions. The City Council read and considered the Planning Commission's finding and recommendation and determined that the recommended changes may impede development within the mixed use zones within the City of Spokane Valley. The City Council held a public hearing on the proposed amendment and determined that the open space needs for residential development in the mixed use zone can be met by public open space. City Council hereby makes the following findings: A. Growth Management Act Policies - Washington State Growth Management Act (GMA) provides that each city shall adopt a comprehensive land use plan and development regulations that are consistent with and implement the comprehensive plan. B. City of Spokane Valley Goals and Policies - The City of Spokane Valley has adopted goals and policies consistent with the GMA and adopted County -Wide Planning Policies, set forth below. Goal LU -G3: Support the transformation of commercial, industrial, and mixed —use areas into accessible districts that attract economic activity; Goal LU -G4: Ensure that land use plans, regulations, review processes, and infrastructure improvements support economic growth and vitality. Policy LU -P9: Provide supportive regulations for new and innovative development types on commercial, industrial, and mixed use land. Policy LU -P13: Work collaboratively with landowners and developers that seek to provide mixed-use residential projects; Policy LU -P16: Maximize the density of development along major transit corridors and near transit centers and commercial areas; C. Conclusions 1. The proposed amendment bears a substantial relation to public health, safety, welfare, and protection of the environment. 2. The proposed City -initiated Code text amendments are consistent with the City's adopted Comprehensive Plan and the approval criteria pursuant to SVMC 17.80.150(F). Section 3. Amendment. SVMC 19.70.020 is hereby amended as follows: 19.70.020 Residential standards. Residential development shall meet the standards shown in Table 19.70-1. Standards for alternate residential development are set forth in Chapter 19.40 SVMC, Alternative Residential Ordinance 19-001 Page 2 of 6 DRAFT Development Options, and standards for planned residential developments are set forth in Chapter 19.50 SVMC, Planned Residential Developments. Table 19.70-1— Residential Standards Section 4. Amendment. SVMC 19.70.050 is hereby amended as follows: 19.70.050 Additional standards. A. Structure intrusions into setbacks are prohibited except: Ordinance 19-001 Page 3 of 6 R-1 R-2 R-3 MFR(1) Minimum Front and Flanking Street Yard Setback 35' 15' 15' 15' Garage Setback(2) 35' 20' 20' 20' Rear Yard Setback 20' 20' 10' 10' Side Yard Setback 5' 5' 5' 5' Open Space N/A N/A N/A 10% gross area(') Lot Size(4) 40,000 sq. ft. 10,000 sq. ft. 5,000 sq. ft. N/A Maximum Lot Coverage 30.0% 50.0% 50.0% 60.0% Density 1 du/ac 4 du/ac 6 du/ac 22 du/ac Building Heights) 35' 35' 35' 50' (1) Where MFR abuts R-1, R-2, or R-3 zones, development shall comply with the provisions of Chapter 19.75 SVMC, Transitional Regulations. (2) Attached garages, where the garage door does not face the street, may have the same setback as the primary structure. (3) Open space requirement does not apply to single-family development in the MFR zone. In the •.. - . . - . 19.70.050(G). .. - - -• •• •- -• - - (4) Single-family residential development in the MFR zone shall have a minimum lot size of 2,000 square feet per dwelling unit. Only one single-family dwelling shall be allowed per lot. (5) The vertical distance from the average finished grade to the average height of the highest roof surface. Section 4. Amendment. SVMC 19.70.050 is hereby amended as follows: 19.70.050 Additional standards. A. Structure intrusions into setbacks are prohibited except: Ordinance 19-001 Page 3 of 6 DRAFT 1. The ordinary projections of window sills, belt courses, cornices, and other architectural features projecting not more than 12 inches and roof eaves projecting not more than 24 inches. 2. Minor features of a structure, such as chimneys, fire escapes, bay windows no more than 12 feet long and which cantilever beyond the foundation of the structure, uncovered stairways, wheelchair ramps, and uncovered decks or balconies, may extend into a required setback up to 20 percent of the depth of the setback. However, these features may not be within three feet of a lot line when a setback is required. 3. Attached mechanical equipment such as heat pumps, air conditioners, emergency generators, and water pumps are allowed to project not more than 24 inches into the side or rear setback only. 4. Fences that meet the requirements set forth in SVMC 22.70.020. 5. Walkways and driveways, including parking in the driveway, are allowed in the front yard setback of R-1, R-2, and R-3 zones only. 6. Canopies, marquees, awnings, and similar features in mixed-use or nonresidential zones may fully extend into a front yard setback subject to the requirements of SVMC Title 24. B. Supporting member of any garage, carport, portable carport, or other automobile storage structure shall not be located within the required front yard. C. Accessory structures shall not be erected within five feet of any rear or side property line, or be located within the front yard or any public or private easement. D. Where applicable, structures shall not be erected to a height in excess of that permitted by SVMC 19.110.030, Airport hazard overlay. E. In R-1, R-2, and R-3 zones, cooling towers, roof gables, chimneys, and vent stacks may extend for an additional height, not to exceed 40 feet, above the average finished grade of the building. Water stand pipes and tanks, church steeples, domes and spires, and school buildings and institutional buildings may be erected to exceed maximum height requirements; provided, that one additional foot shall be added to the width and depth of front, side, and rear yards for each foot that such structures exceed the required height. F. Open space required pursuant to Table 19.70-1 shall be accessible to all residential units and shall be suitable for active and passive recreational purposes, subject to the following: 1. The required open space area shall not include required yards, parking areas, required landscaped areas, stormwater facilities, or required spacing between structures; 2. The amount of open space may be reduced by up to 25 percent where at least two of the following amenities are provided: a. Play or sports courts; b. Playgrounds with equipment; c. Trails or pedestrian walkways not required for access to residential units or parking areas; d. Swimming pools; e. Gazebos; or f. Clubhouses; Ordinance 19-001 Page 4 of 6 DRAFT 3. The required open space shall not be reduced by more than 50 percent. G. In mixed use zoning districts, projects with residential components shall provide 210 square feet of open space per dwelling unit conforming to the requirements of SVMC 19.70.050(F) and eligible for reduction for improvements on the same basis; provided, that: 1. The requirement does not apply to the development of less than 10 new dwelling units; 2. Additional open space is not required for residential development located within 1,300 feet of a public park; and 3. A fee in lieu of land dedication may be assessed for the development of public parks and open spaces to meet the needs of the residents of the mixed use zoning districts. Council will determine this assessment and review it on an annual basis. I4G. Residential development in nonresidential zones shall comply with the density and dimensional standards of the MFR zone in Table 19.70-1, except single-family development in the NC zone, which shall comply with the density and dimensional standards of the adjacent single-family residential zone. Where the NC zone abuts multiple single-family residential zones, the zone with the higher density shall apply. Where there are no single-family residential adjacencies to the NC zone, the density and dimensional standards of the R-2 zone shall apply. IH. New development exceeding three stories in height shall be served by paved service lanes that are at least 16 feet in width. K. The following design standards apply to all outdoor lighting in residential zones: 1. All new development shall provide lighting within parking lots, along pedestrian walkways, and accessible routes of travel. 2. Lighting fixtures shall be limited to heights of no more than 24 feet for parking lots and no more than 16 feet for pedestrian walkways. 3. All lighting shall be shielded from producing off-site glare, either through exterior shields or through optical design inside the fixture, and shall not emit light above 90 degrees. 4. Street lighting installed by the City or other public utilities is exempt from SVMC 19.70.0500. IJ. Principal or accessory structures shall not be located within the clearview triangle pursuant to Chapter 22.70 SVMC. Section 5. Other sections unchanged. All other provisions of Title 19 SVMC not specifically referenced hereto shall remain in full force and effect. Section 6. Severability. If any section, sentence, clause, or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 7. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. Ordinance 19-001 Page 5 of 6 DRAFT PASSED by the City Council this day of January, 2019. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 19-001 Page 6 of 6 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 8, 2019 Department Director Approval: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCI-IER 12/14/2018 12/18/2018 12/19/2018 12/20/2018 12/26/2018 12/27/2018 01/02/2019 01/02/2019 LIST VOUCHER NUMBERS 46359-46379 8059-8069 46380-46422 6509; 6520-6521; 6523; 6525; 6527 46423-46454 46455-46468 46469-46501 46502-46511 GRAND TOTAL: TOTAL AMOUNT $118,903.49 $2,230.00 $122,726.28 $73,987.54 $266,688.66 $93,710.85 $317,613.30 $24,275.21 $341,888.51 Explanation of Fund Numbers found on Voucher Lists #001- General Fund 001.011.000.511. City Council 001.013.000.513. City Manager 001.013.015.515. Legal 001.016.000. Public Safety 001.018.013.513. Deputy City Manager 001.018.014.514. Finance 001.018.016.518. Human Resources 001.032.000. Public Works 001.058.050.558. CED - Administration 001.058.051.558. CED — Economic Development 001.058.055.558. CED — Development Services -Engineering 001.058.056.558. CED — Development Services -Planning 001.058.057.558 CED — Building 001.076.000.576. Parks & Rec—Administration 001.076.300.576. Parks & Rec-Maintenance 001.076.301.571. Parks & Rea -Recreation 001.076.302.576. Parks & Rec- Aquatics 001.076.304.575. Parks & Rec- Senior Center 001.076.305.571. Parks & Rec-CenterPlace 001.090.000.511. General Gov't- Council related 001.090.000.514. General Gov't -Finance related 001.090.000.517. General Gov't -Employee supply 001.090.000.518. General Gov't- Centralized Services 001.090.000.519. General Gov't -Other Services 001.090.000.540. General Gov't -Transportation 001.090.000.550. General Gov't -Natural & Economic 001.090.000,560. General Gov't -Social Services 001.090.000.594. General Gov't -Capital. Outlay 001.090.000.595. General Gov't -Pavement Preservation Other Funds 101— Street Fund 103 — Paths & Trails 105 -- Hotel/MoteI Tax 106 — Solid Waste 120 - CenterPlace Operating Reserve 121— Service Level Stabilization Reserve 122 — Winter Weather Reserve 204 -- Debt Service 301— REET 1 Capital Projects 302 — REET 2 Capital Projects 303 — Street Capital Projects 309 — Parks Capital Grants 310 -- Civic Bldg Capital Projects 311 — Pavement Preservation 312 — Capital Reserve 314 — Railroad Grade Separation Projects 402 — Stormwater Management 403 — Aquifer Protection Area 501 — Equipment Rental & Replacement 502 — Risk Management RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist 12/14/2018 2:57:39PM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice 46359 12/14/2018 003337 ARROW CONSTRUCTION SUPPLY INC 231409 46360 12/14/2018 000030 AVISTA Nov 2018 Nov 2018 46361 12/14/2018 002891 BASIN SOD INCORPORATED 10880 46362 12/14/2018 007037 BATTERY SYSTEMS INC 4710463 46363 12/14/2018 000918 BLUE RIBBON LINEN SUPPLY INC 0018965 S0204288 46364 12/14/2018 002562 CD'A METALS 407352 46365 12/14/2018 002837 CENTRAL PRE -MIX CONCRETE CO 2732624 46366 12/14/2018 001137 COLLIER, BRANT Expenses 46367 12/14/2018 000326 CONSOLIDATED IRRIGATION #19 Nov 2018 Nov 2018 46368 12/14/2018 000795 EARTHWORKS RECYCLING INC. 46369 12/14/2018 000246 EAST SPOKANE WATER DIST #1 46370 12/14/2018 004813 FIRST CHOICE COFFEE SERVICES 359934 Oct 2018 227702 Fund/Dept Description/Account 309.000.282.594 001.090.000.518 001.090.000.518 309.000.282.594 001.076.305.575 001.076.305.575 001.076.305.575 309.000.282.594 309.000.282.594 402.402.000.531 001.076.305.575 402.402.000.531 001.076.305.575 402.402.000.531 001.076.305.575 Amount CIP 0282: SUPPLIES FOR BROWN: Total : UTILITIES: CARNAHAN PROPERTY UTILITIES: CARNAHAN PROPERTY Total : CIP 0282: SUPPLIES FOR BROWN; Total 2,121.60 2,121.60 187.03 341.99 529.02 2,740.00 2,740.00 BATTERIES FOR EMERGENCY PO\ 2,921.29 Total : 2,921.29 LINEN SERVICE AND SUPPLY AT C LINEN SUPPLY AND SERVICE FOR Total : CIP 0282: SUPPLIES FOR BROWN. Total : CIP 0282: SUPPLIES FOR BROWN: Total : EXPENSE REIMBURSEMENT Total : UTILITIES: NOV 2018 PARKS AND C UTILITIES: NOV 2018 CPW Total : RECYCLING COLLECTION AT CP Total : WATER CHARGES FOR OCT 2018 Total : 411.74 257.96 669.70 136.17 136.17 1,621.78 1,621.78 138.55 138.55 105.46 36.15 141.61 42.50 42.50 483.51 483.51 COFFEE SVCS FOR CENTERPLAC 138.81 Page: 1 vchlist 12/14/2018 2:57:39PM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice 46370 12/14/2018 004813 004813 FIRST CHOICE COFFEE SERVICES (Continued) 46371 12/14/2018 002607 HUB SPORTS CENTER 46372 12/14/2018 007071 NORCO HEATING AND AIR 46373 12/14/2018 001860 PLATT ELECTRIC SUPPLY Nov 2018 Nov 2018 Nov 2018 Nov 2018 BLD -2018-3709 T868415 T869645 T937562 46374 12/14/2018 001089 POE ASPHALT PAVING INC. 6461 46375 12/14/2018 007070 ROTARY CHARITABLE FUND 1 46376 12/14/2018 000709 SENSKE LAWN & TREE CARE INC. 8787267 46377 12/14/2018 000324 SPOKANE CO WATER DIST #3 Nov 2018 Nov 2018 46378 12/14/2018 000404 SPOKANE VALLEY HERITAGE MUSEUM Dec 2018 Dec 2018 46379 12/14/2018 000066 WCP SOLUTIONS 10962139 10962140 Fund/Dept 105.000.000.557 105.000.000.557 105.000.000.557 105.000.000.557 001.040.043.322 001.076.305.575 001.076.305.575 001.076.305.575 309.000.282.594 001.076.301.571 001.076.300.576 402.402.000.531 001.076.300.576 105.000.000.557 105.000.000.557 001.076.305.575 001.076.305.575 Description/Account Amount Total : 2018 LODGING TAX GRANT REIMB 2018 LODGING TAX GRANT REIMB 2018 LODGING TAX GRANT REIMB 2018 LODGING TAX GRANT REIMB Total : PERMIT REFUND: BLD -2018-3709 Total : SUPPLIES FOR CENTERPLACE SUPPLIES AT CENTERPLACE CREDIT: SUPPLIES FOR CENTERP Total : CIP 0282: SUPPLIES FOR BROWN: Total : BREAKFAST WITH SANTA Total : CONTRACT MAINT: PARKS NOV 20 Total : WATER CHARGES FOR NOV 2018 WATER CHARGES FOR NOV 2018 Total : 2018 LODGING TAX GRANT REIMB 2018 LODGING TAX GRANT REIMB Total : SUPPLIES FOR CENTERPLACE SUPPLIES FOR CENTERPLACE Total : 138.81 11,662.51 5,654.95 9,362.82 9,651.95 36,332.23 50.00 50.00 134.51 191.81 -22.85 303.47 593.02 593.02 2,510.00 2,510.00 64,796.11 64,796.11 96.35 136.33 232.68 428.00 1,005.00 1,433.00 771.17 197.27 968.44 21 Vouchers for bank code : apbank Bank total : 118,903.49 Page: 2 vchlist 12/18/2018 9:04:55AM Voucher List Spokane Valley Page -a— Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 8059 12/18/2018 007060 AUTOSPORTS NORTHWEST PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI 210.00 Total : 210.00 8060 12/18/2018 007061 GUMP, TIM PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI 500.00 Total : 500.00 8061 12/18/2018 007062 JENNE, STEPHANNIE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: SMALL DINING 52.00 Total : 52.00 8062 12/18/2018 007063 KOLOMOYTSEVA, YELENA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM/, 500.00 Total : 500.00 8063 12/18/2018 007064 MIKHALCHUK, MAX PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM/: 500.00 Total : 500.00 8064 12/18/2018 006237 MORTIMER, JULIE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 111 32.00 Total : 32.00 8065 12/18/2018 007065 NAT'L UTILITY CONTRACTORS ASSN PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 213 52.00 Total : 52.00 8066 12/18/2018 007067 PARL.APALLI, SHESH PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUT 210.00 Total : 210.00 8067 12/18/2018 007066 REVEL SPOKANE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 110 47.00 Total : 47.00 8068 12/18/2018 007068 TIRUMALAREDDY, GOWTHAN PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 205 22.00 Total : 22.00 8069 12/18/2018 007069 WHATEVER GIRLS PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 105.00 Total : 105.00 11 Vouchers for bank code : pk-ref Bank total : 2,230.00 11 Vouchers in this report Total vouchers : 2,230.00 Page: vchlist Voucher List 12/19/2018 11:41:02AM Spokane Valley Page:, JFK Bank code : apbank Voucher Date Vendor Invoice 46380 12/19/2018 000958 AAA SWEEPING LLC 63250 46381 12/19/2018 002816 ABLE CLEAN-UP TECHNOLOGIES !NC 18599 46382 12119/2018 006403 AMERICAN TIRE DISTRIBUTORS INC S117322484 46383 12/19/2018 003337 ARROW CONSTRUCTION SUPPLY INC 46384 12/19/2018 002517 BROWN BEARING CO INC 46385 12/19/2018 000673 BUDGET ARBOR & LOGGING LLC 46386 12/19/2018 003122 CALHOUN, MARK 46387 12/19/2018 000101 CDW-G 46388 12/19/2018 002837 CENTRAL PRE -MIX CONCRETE CO 46389 12/19/2018 003319 CO -ENERGY, CONNELL OIL 46390 12/19/2018 000683 DAVID EVANS & ASSOCIATES 231259 232264 232269 CM19200 9500374894 11-4025 DECEMBER 2018 PZC2151 QB L7425 QDT6886 2742839 0241870 -IN 434035 Fund/Dept 309.000.282.594 101.042.000.542 001.040.043.524 101.042.000.542 309.000.282.594 101.000.000.542 101.042.000.542 101.000.000.542 101.042.000,542 001.013.000.513 001.090.000.518 001.090.000.518 001.090.000.518 Description/Account Amount CIP 0282:. BROWNS PARK SERVICES FOR OIL SPILL 9/26118 Total : VEHICLE MAINTENANCE SUPPLIE: Total : SUPPLIES: STREET DEPT. EQUIPMENT RENTAL: BROWNS Pp SUPPLIES: SNOW REMOVAL SUPPLIES: STREET DEPT. Total : SMALL TOOLS/MINOR EQUIPMENT Total : TREE REMOVAL Total : MONTHLY AUTO ALLOWANCE FOR Total : JUNIPER RACKMOUNT KIT JUNIPER EX2300 RACK MOUNTINC CREDIT MEMO 101.042.000.542 SUPPLIES: STREET 101.000.000.542 SUPPLIES: SNOWPLOWS 101.042.000.542 TRAFFIC SERVICES Total : Total : Total : 2,906.25 2,906.25 631.04 631.04 511.62 511.62 138.15 1,523.20 338.64 -138.15 1,861.84 110.36 110.36 2,067.20 2,067.20 400.00 400.00 45.36 45.36 -45.36 45.36 734,40 734.40 17.86 17.86 12,769.16 Page: vchlist 12/19/2018 11:41:02A M Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 46390 12/19/2018 000683 000683 DAVID EVANS & ASSOCIATES 46391 12/19/2018 002920 DIRECTV INC 46392 12/19/2018 002157 ELJAY OIL COMPANY 46393 12/19/2018 003274 EXCHANGE PUBLISHING LLC 46394 12/19/2018 003261 FEHR & PEERS 46395 12/19/2018 001447 FREE PRESS PUBLISHING INC 46396 12/19/2018 002975 FREEDOM SALES AND SUPPLY LLC 46397 12/19/2018 005474 FREIGHTLINER NORTHWEST 46398 12/19/2018 000179 GFOA 46399 12/19/2018 000864 JUB ENGINEERS INC. (Continued) 35539461485 4281907 515054 515055 515056 515057 515058 515743 515744 515745 515746 515747 126633 49326 49341 49346 2018716 PC001433043:01 0131582 0121731 Fund/Dept 101.042.000.543 101.000.000.542 001.013.000.513 001.013.000.513 001.013.000.513 001.013.000.513 001.013.000.513 001.013.000.513 001.013.000.513 001.013.000.513 001.013.000.513 001.040.043.558 001.090.000.513 001.013.000.513 001.013.000.513 001.040.043.558 001.090.000.518 101.000.000.542 001.143.70.00 101.042.000.542 Description/Account Amount Total : 12,769.16 CABLE SERVICE FOR MAINTENAN Total : FUEL FOR MAINTENANCE SHOP Total : LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION PROFESSIONAL SERVICES LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION FIRST AID SUPPLIES Total : Total : Total : Total : VEHICLE REPAIR SUPPLIES: #218 Total : 2019 DUES: TAYLOR, DUFFEY, DOI Total : 71.21 71.21 2,114.21 2,114.21 23,70 45.82 25.28 24.49 23.70 43.50 24.00 23.25 22.50 84.53 340.77 4,573.20 4,573.20 28.05 267.20 94.35 389.60 11.27 11.27 45.89 45.89 640.00 640.00 2018 TIP MAINTENANCE & UPDATE 8,519.76 Page: vchlist 12/19/2018 11:41:02AM Voucher List Spokane Valley Page: Bank code: apbank Voucher Date Vendor Invoice 46399 12/19/2018 000864 000864 JUB ENGINEERS INC. 46400 12/19/2018 001944 LANCER LTD 46401 12/19/2018 006889 LANE MOUNTAIN SILICA CO 46402 12/19/2018 002259 MENKE JACKSON BEYER LLP 46403 12/19/2018 003090 NORTH 40 OUTFITTERS 46404 12/19/2018 000652 OFFICE DEPOT INC. (Continued) 0471321 43888 462 087068/3 087074/3 24198367001 241993839001 243430457001 46405 12/19/2018 000058 OMA A500163 46406 12/19/2018 004621 OREILLYAUTOMOTIVE STORES !NC 2862-305337 2862-306255 2862-306863 2862-307060 2862-307071 2862-307160 2862-309251 46407 12/19/2018 002424 PITNEY BOWES GLOBAL 3307614765 46408 12/19/2018 003407 RIGHT! SYSTEMS INC SI -159411 Fund/Dept 001.018.013.513 309.000.282.594 001.013.015,515 101.000.000.542 101.042.000.542 001.076.305.575 001.076.000.576 001.018.016.518 001.018.016.518 101.000.000.542 101.042.000.542 101.000.000.542 001.040.041.543 001.040.041.543 001.040.041.543 101.000.000.542 001.090.000.518 001.090.000.518 Description/Account Amount BANNER Total : Total : SAND FOR BROWNS PARK VB COI Total : PROFESSIONAL SERVICES Total : SUPPLIES: SHOP & SNOWPLOWS SUPPLIES: STREET DEPT. Total : OFFICE SUPPLIES: CENTERPLACE OFFICE SUPPLIES: CENTERPLACE OFFICE SUPPLIES: HR Total : EMPLOYEE PHYSICAL EXAMS Total : REPAIR & MAINT. SUPPLIES: SNO\ REPAIR & MAINT. SUPPLIES: STRE VEHICLE MAINT. & REPAIR SUPPLI VEHICLE REPAIR & MAINT. SUPPLI VEHICLE REPAIR & MAINT. SUPPLI VEHICLE REPAIR & MAINT. SUPPLI VEHICLE MAINTENANCE SUPPLIE, Total : LEASE CONTRACT 2969758001 Total : 8,519.76 199.74 199.74 34,187.84 34,187.84 1,111.50 1,111.50 107.67 21.72 129.39 239.65 317.86 46.87 604.38 100.00 100.00 130.45 28.85 24.27 37.19 10.98 26.09 53.01 310.84 1,066.12 1,066.12 BARRACUDA ESSENTIALS EMAIL F 4,071.30 Total : 4,071.30 vchlist 12119/2018 11:41:02AM Voucher List Spokane Valley Page: ', —4— Bank code : apbank Voucher Date Vendor Invoice 46409 12/19/2018 002520 RWC GROUP 46410 12/19/2018 002531 SIX ROBBLEES INC 46411 12/19/2018 000090 SPOKANE CO INFO SYSTEMS 46412 12/19/2018 000001 SPOKANE CO TREASURER 46413 12/19/2018 002540 SPOKANE HOUSE OF HOSE INC. 46414 12/19/2018 001903 SPOKANE TRAFFIC CONTROL INC 46415 12/19/2018 000065 STAPLES ADVANTAGE 46416 12/19/2018 000257 STATE AUDITOR'S OFFICE 46417 12/19/2018 004740 THOMSON REUTERS -WEST 46418 12/19/2018 000335 TIRE-RAMA 46419 12/19/2018 004989 WASH. STATE RECYCLING ASSN. 88363N 5-841476 5-841687 50318079 51504620 713883 3702 3398298051 3398298052 3398298053 3398298057 L128751 839364098 8040093572 8040093762 2707 Fund/Dept 101.000.000.542 101 000 000,542 101 000 000,542 001.011.000.511 101.042.000.542 101.000.000.542 101.042.000.542 001.013.000.513 001.018,013.513 001.018.013.513 001.013.000.513 001.090.000.514 001.013.015.515 101.000.000.542 101.000.000.542 001,143.70.00 Description/Account Amount VEHICLE REPAIR & MAINT. SUPPLI Total : VEHICLE REPAIR & MAINTENANCE VEHICLE REPAIR & MAINTENANCE Total : COUNTY IT SUPPORT NOVEMBER Total WORK CREW INVOICE OCTOBER Total : SMALL TOOLS/MINOR EQUIP- SNO Total : TRAFFIC CONTROL Total : OFFICE SUPPLIES: CITY MGR/DCP OFFICE SUPPLIES: DCM OFFICE SUPPLIES: DCM OFFICE SUPPLIES: ADMIN/COUNC Total : SAO AUDIT OF 2017 SUBSCRIPTION CHARGES TIRE SIPING: #208 MOUNT/BALANCE TIRES Total : Total : Total : WSRA 2019 MEMBERSHIP RENEW Total : 251.32 251.32 768.72 22.20 790.92 13,309.88 13,309.88 8,047.75 8,047.75 86.34 86.34 968.00 968.00 71.68 28.27 -51,03 117.13 166.05 10,927.99 10,927.99 805.12 805.12 97.92 189.31 287.23 275.00 275.00 Page: —4j vchlist 12/19/2018 11:41:02AM Voucher List Spokane Valley Page: ---5- Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 46420 12/19/2018 007072 WASH. STATE TRANSPORTATION 8-3-208(007)-1 303.303-141.334 C1P 141: TIB SULLIVAN ROAD 2,442.67 Total : 2,442.67 46421 12/19/2018 000038 WASTE MANAGEMENT OF SPOKANE 0068686-1518-5 402.402.000.531 WASTE MGMT: VACTORING WAST 3,475.90 Total : 3,475.90 46422 12/19/2018 005002 WICK ENTERPRIZES LLC 20292 001.018.013.513 ADVERTISING FOR SV EXPRESS 350.00 Total : 350.00 43 Vouchers for bank code : apbank Bank total : 122,726.28 43 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Total vouchers : 122.726.28 Page: vchlist Voucher List 12/2012018 4:02:45PM Spokane Valley Page: Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 6509 12/20/2015 002227 IDAHO TAX COMMISSION Ben84084 001.221.50,03 IDAHO STATE TAX BASE: PAYMENT 1,121,81 Total: 1,121.61 6520 12/20/2018 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben84086 001.231,14.00 401A: PAYMENT 31,674.98 Total : 31, 674.98 6521 12/20/2018 000682 EFTPS Ben84088 101 231,13.00 FEDERAL TAXES: PAYMENT 33.668.53 Total : 33,668.53 £523 12/20/2018 000145 VANTAGEPOINT TRANSFER AGENTS, 457 PL] Ben84090 402.231.18.00 457 DEFERRED COMPENSATION: PAYI 6,459.22 Total : 5,459.22 6525 12/2012018 000162 VANTAGE TRANSFER AGENTS, 401A EXEC PL Ben84092 001.231.14.00 401 EXEC PLAN' PAYMENT 663.00 Total : 663.00 6527 12/20/2018 030210 CITY OF SPOKANE VALLEY Ben84094 001.231.28.00 HEALTH REIMBURSEMENT ACCOUNT: 400.00 Total: 400.00 6 Vouchers for bank code apbank Bank total : 73,987.54 6 Vouchers in this report Total vouchers • 73,987.54 Page: —�� vchlist 12/26/2018 12:03:22PM Voucher List Spokane Valley Page: /6 -4— Bank— Bank code : apbank Voucher Date Vendor Invoice 46423 12/26/2018 000958 AAA SWEEPING LLC 46424 12/26/2018 006382 AHBL INC 46425 46426 46427 46428 63247 63248 63249 110680-1 110680-2 110680-3 12/26/2018 003078 ALLWESTTESTING & ENGINEERING 91459 12/26/2018 006403 AMERICAN TIRE DISTRIBUTORS INC S117323075 12/26/2018 000135 APA 12/26/2018 004231 BELSBY ENGINEERING 46429 12/26/2018 001816 BENTHIN &ASSOCIATES 46430 12/26/2018 000101 CDW-G 46431 12/26/2018 000322 CENTURYLINK 46432 12/26/2018 001888 COMCAST 202975-18107 18382 18383 2982 3010 3011 QH L0370 DECEMBER 2018 Dec 18 -Jan 17 Fund/Dept 101.042.000.542 402.402.000.531 402.402.000.531 303.000.277.595 303.000.276.595 303.000.275.595 001.033.000.518 101.000.000.542 001.143.70.00 303.000.267.595 001.040.041.558 311.000.254.595 303.303.123.595 303.303.123.595 001.090.000-518 001.076.000.576 001.090.000.518 Description/Account Amount STREET SWEEPING STORM DRAIN CLEANING STORM DRAIN CLEANING Total : 0277 -SURVEYING SERVICES 0276 -SURVEYING SERVICES 0275 -SURVEYING SERVICES Total : CITY HALL SIDEWALK REPAIR Total : TIRES - SNOW PLOW (8) MEMBERSHIP 2019: CSV Total Total : 0267 -SURVEYING SERVICES PROFESSIONAL SERVICES Total 0254 -MONUMENT PROTECTION 0123 -CONSTRUCTION STAKING 0123 - CONSTRUCTION STAKING Total :: SMALL TOOLS/MINOR EQUIP. Total : 2018 PHONE SVCS: ACCT 509 Z14 - Total : INTERNET CITY HALL Total : 27, 663.64 20,573.14 -2,326.16 45,910.62 3,178.00 7,576.00 7,989.00 18,743.00 197.39 197.39 2,438.15 2,438.15 505.00 505.00 2,109.56 1,980.00 4,089.56 3,062.50 2,040.00 820.00 5,922.50 58.70 58.70 552.07 552.07 106.17 106.17 Page: vchlist 12/2612018 12:03:22PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 46433 12/26/2018 000326 CONSOLIDATED IRRIGATION #19 MOU 17-171.2 46434 12126/2018 006443 CRAIG GOODWIN PHOTOGRAPHY 294 46435 12/26/2018 000683 DAVID EVANS & ASSOCIATES 433755 433756 434045 46436 12/26/2018 000734 DEPT OF TRANSPORTATION 46437 12/26/2018 003274 EXCHANGE PUBLISHING LLC 46438 12/26/2018 001447 FREE PRESS PUBLISHING INC 46439 12/26/2018 000410 GRIFFIN PUBLISHING INC. 46440 12/26/2018 000002 H & H BUSINESS SYSTEMS INC. 46441 12/26/2018 002043 HDR ENGINEERING INC 46442 12/26/2018 006328 KREM-TV Fund/Dept Description/Account Amount 303.303.123.595 RAISE METER BOXES MOU 17-171 Total : 001.040.042.558 PHOTOGRAPHY SERVICES 314.000.143.595 303.000.281.518 309.000.268.595 Total : 0143 -DESIGN SERVICES 0281 -ENGINEERING SERVICES 0268-APPLEWAY TRAIL CROSSING Total : RE-313-ATB81114131 303.000.249.595 CIP 0249: SULLIVAN-WELLESLEY Total : 515059 314.000.223.595 ADVERTISING 49327 314.000.223.595 ADVERTISING 22122 001.018.013.513 HOTTOPIC NEWSLETTER PRINTIN Total : AR95447 AR95448 AR95449 AR95450 AR95451 AR95452 1200160673 1200161540 001.011.000.511 001.018.014.514 001.018.016.518 001.013.015.515 001.013.000.513 001.040.043.558 314.000.223.595 001.040.041.558 Total : Total : COPIER COSTS - WEST WING/COI COPIER COSTS - IT COPIER COSTS - HR COPIER COSTS - LEGAL COPIER COSTS - OPS/ADMIN COPIER COSTS - PERMIT CTR Total : 0223 -PROJECT DEVELOPMENT PROFESSIONAL SERVICES Total : 12-18 SUMMARY BILL 001.040.042.558 ADVERTISING Total : 562.81 562.81 1,687.50 1,687.50 72, 025.10 4,608.46 2,160.75 78,794.31 118.98 118.98 17.38 17.38 25.00 25.00 10, 754.79 10,754.79 154.97 9.08 100.59 182.95 149.65 51.66 648.90 3,377.56 784.41 4,161.97 37, 590.00 37,590.00 Page: —2 vch1ist 12/26/2018 12:03:22PM Voucher List Spokane Valley f\ Page: Bank code : apbank Voucher Date Vendor Invoice 46443 12/26/2018 001944 LANCER LTD 46444 12/26/2018 004632 LEVEL 3 COMMUNICATIONS 46445 12/26/2018 000652 OFFICE DEPOT INC. 46446 12/26/2018 000307 OFFICE OF THE STATE TREASURER 46447 12/26/2018 004621 OREILLY AUTOMOTIVE STORES INC 46448 12/26/2018 000019 PURFECT LOGOS LLC 46449 12/26/2018 003407 RIGHT! SYSTEMS INC 46450 12/2612018 006079 SHOCKEY PLANNING GROUP INC 46451 12/26/2018 000308 SPOKANE CO PROSECUTING ATTY 46452 12/26/2018 000459 SPOKANE CO TITLE CO 46453 12/26/2018 000065 STAPLES ADVANTAGE 46454 12/2612018 000014 TYLER TECHNOLOGIES INC. 0471943 76188283 242882720001 244042986001 244043097001 244048023001 NOVEMBER 2018 2862-307596 50758 SI -159497 201811014 NOVEMBER 2018 CIP #0249 3398298060 045-244848 Fund/Dept Description/Account Amount 001.040.043.558 BUSINESS CARDS 001.076.305.575 TELECOM SERVICES 001 076.000.576 001.090.000.518 001.018.014.514 001.013.000.513 Total : Total : OFFICE SUPPLIES: CENTERPLACE SMALL TOOLS/MINOR EQUIP: GEN OFFICE SUPPLIES: FINANCE MAGNETIC WHITEBOARD FOR CO Total : 001.016.000.589 STATE REMITTANCE 001.040.043.524 001.040.043.558 001.090.000.518 001.040.043.558 001.016.000.589 Total : VEHICLE MAINTENANCE SUPPLIE: Total : CUBICLE NAMES Total : JUNIPER SWITCH SUPPORT RENE Total : PROFESSIONAL SERVICES Total CRIME VICTIMS COMPENSATION F Total : Total : Total : 303.000.249.595 OWNER'S POLICIES 001.090.000.519 KITCHEN SUPPLIES 001.090.000.518 IT SUPPORT 124.05 124.05 1,350.41 1,350.41 100.09 130.53 20.55 228.46 479.63 38,378,65 38,378.65 35.00 35.00 65.28 65.28 8,551.27 8,551.27 412.50 412.50 541.16 541.16 3,193.28 3,193.28 232.63 232.63 440.00 Page: vch1ist 12/26/2018 12:0 3: 22 P M Voucher List Spokane Valley Page: % -4— Bank code : apbank Voucher Date Vendor invoice Fund/Dept Description/Account Amount 46454 12/26/2018 000014 000014 TYLER TECHNOLOGIES INC. (Continued) Total : 440.00 32 Vouchers for bank code : apbank Bank total : 266,688.66 32 Vouchers in this report Total vouchers : 266,688.66 I. the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: 5 '';;VL -L-•� LLQ �! apCkHist Check History -Lis -ting— Page: 1-- 12/2712018 9:27AM Spokane Valley Bank code: apbank Check # Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total 46455 12/26/2018 004278 ARCHITECTS WEST INC 9970 11/05/2018 4,974.90 4,974.90 46456 12/26/2018 000030 AVISTA Nov 2018 12/06/2018 28,309.96 Nov 2018 12/06/2018 9,451.80 37,761.76 46457 12/26/2018 000326 CONSOLIDATED IRRIGATI Nov 2018 11/20/2018 31-25 31.25 46458 12/26/2018 000011 GREATER SPOKANE VALL 4th QTR 2018 12/07/2018 4,423.50 4,423.50 46459 12/26/2018 000441 HOME DEPOT CREDIT SE Nov 2018 11/28/2018 82.02 82.02 46460 12/26/2018 004614 CONDITIONING INC HURL BLD -2018-3204 12/14/2018 52.28 52.28 46461 12/26/2018 000070 INLAND POWER & LIGHT Nov 2018 11/29/2018 452.00 452.00 46462 12/26/2018 000132 MODERN ELECTRIC WATI Nov 2018 11/27/2018 12,063.54 Nov 2018 11/27/2018 1,528.44 13,591.98 46463 12/26/2018 000709 SENSKE LAWN & TREE C, 8787358 11/28/2018 6,768.53 8787312 11/25/2018 530.94 8783874 11/24/2018 191.49 7,490.96 46464 12/26/2018 005012 SPOKANE CO ENVIRONM Dec 2018 12/01/2018 1,828.84 1,828.84 46465 12/26/2018 000324 SPOKANE CO WATER DIS Dec 2018 12/13/2018 85.18 85.18 46466 12/26/2018 001969 SUNSHINE DISPOSAL 1377195 11/30/2018 1,296.69 1,296.69 46467 12/26/2018 003175 VISIT SPOKANE Nov 2018 12/03/2018 5,833.34 5,833.34 46468 12/26/2018 000487 YMCA OF THE INLAND NV NOV 2018 12/07/2018 15,806.15 15,806.15 14 checks in this report V0-eyt : Fe22.fiLj _,; rc.'T C&,° "�fL. ( C apbank Total: Total Checks: 93,710.85 93,710.85 Page: a—_ vchlist 01/02/2019 8:25:14AM Voucher List Spokane Valley Page: -'tJ Bank code : apbank Voucher Date Vendor Invoice 46469 1/2/2019 000921 ATO Z RENTAL & SALES INC 46470 1/2/2019 001081 ALSCO 46471 1/2/2019 006402 ARAMARK UNIFORM & CAREER 46472 1/2/2019 000334 ARGUS JANITORIAL LLC 357793-1 LSP02092958 LSP 02098168 LSP 02103472 LSP02108643 LSP02113922 LSP02118948 001990947129 I N V04134 INV04211 46473 1/2/2019 001545 BERNARDO WILLS ARCHITECTS PC 2018-0801 46474 1/2/2019 000918 BLUE RIBBON LINEN SUPPLY INC 0020918 0022862 46475 1/2/2019 001169 CITY OF SPOKANE VALLEY 46476 1/2/2019 002604 DELL FINANCIAL SERVICES LLC 46477 1/2/2019 003274 EXCHANGE PUBLISHING LLC 12/21/2018 79786851 516387 516388 516389 516390 516391 Fund/Dept 001.016.016.521 001.016.016.521 001.016.016.521 001.016.016.521 001.016.016.521 001.016.016.521 001.016.016.521 001.076.305.575 001.016.016.521 001.033.000.518 309.000.280.594 001.076.305,575 001.076.305.575 001.040.041.543 001.090.000.548 001.013.000.513 001.013.000.513 001.013.000.513 001.040.043.558 001.013.000.513 Description/Account Amount EQUIPMENT RENTAL: PRECINCT Total : PRECINCT FLOOR MAT SERVICE PRECINCT FLOOR MAT SERVICE PRECINCT FLOOR MAT SERVICE PRECINCT FLOOR MAT SERVICE PRECINCT FLOOR MAT SERVICE PRECINCT FLOOR MAT SERVICE Total : SUPPLIES AT CENTERPLACE Total : JANITORIAL SVCS: PRECINCT JANITORIAL SVCS: CITY HALL, PRI Total : 0280 -DESIGN SERVICES Total : LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C Total : PETTY CASH 17830 Total : COMPUTER LEASE: 001-8922117-0 Total : LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION 32.64 32.64 24.12 24.12 24.12 24.12 24.48 24.12 145.08 558.36 558.36 113.70 9,115.45 9,229.15 4,548.92 4,548.92 411.74 411.74 823.48 2.40 2.40 1,050.24 1,050.24 25.28 20.54 32.39 84.53 32.25 Page: vchlist 01/02/2019 8:25:14AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 46477 1/2/2019 003274 003274 EXCHANGE PUBLISHING LLC 46478 1/2/2019 002308 FINKE, MELISSA (Continued) Nov 5 2018 Nov 72018 46479 1/2/2019 004813 FIRST CHOICE COFFEE SERVICES 229677 46480 1/2/2019 001447 FREE PRESS PUBLISHING INC 46481 1/2/2019 001635 ISS FACILITY EVENT SERVICES 46482 1/2/2019 006915 J & R EXPRESS INC 46483 1/2/2019 001944 LANCER LTD 46484 1/2/2019 006889 LANE MOUNTAIN SILICA CO 46485 1/2/2019 000652 OFFICE DEPOT INC. 46486 1/2/2019 000997 OTIS ELEVATOR COMPANY 46487 1/2/2019 001860 PLATT ELECTRIC SUPPLY 49363 49364 49365 1331596 1331601 1331602 1331603 1346453 1346454 18883 0472156 43944 248780405001 SR04008318 T946945 Fund/Dept 001.076.301.571 001.076.301.571 001.076.305.575 001.013.000.513 001.040.043.558 001.013.000.513 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 309.000.282.594 001,011.000,511 309.000.282.594 001.018.014.514 001.076.305.575 001.076.305.575 Description/Account Amount INSTRUCTOR PAYMENT INSTRUCTOR PAYMENT Total : Total : COFFEE SVCS FOR CENTERPLAC Total : LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : EVENT SVCS AT CENTERPLACE EVENT SVCS AT CENTERPLACE EVENT SVCS AT CENTERPLACE EVENT SVCS AT CENTERPLACE EVENT SVCS AT CENTERPLACE EVENT SVCS AT CENTERPLACE Total : HAULING OF SAND TO BROWNS P Total : BUSINESS CARDS Total : SAND FOR BROWNS PARK VB COI Total : OFFICE SUPPLIES: FINANCE Total: ELEVATOR SERVICE CONTRACT A Total : 194.99 1,256.25 157.50 1,413,75 3605 36.05 36.55 94.35 38.25 169.15 31,61 21.07 21.07 42.14 84.28 52.68 252.85 32,152.27 32,152.27 99.02 99.02 37,833.24 37, 833, 24 18.01 18.01 1,663.89 1,663.89 SUPPLIES FOR CENTERPLACE 13.72 Page: �r vchTist 01/02/2019 8:25:14AM Voucher List Spokane Valley Page:/r Bank code : apbank Voucher Date Vendor Invoice 46487 1/2/2019 001860 PLATT ELECTRIC SUPPLY (Continued) U016836 U032340 U046166 U084943 46488 1/2/2019 000031 ROYAL BUSINESS SYSTEMS IN94761 46489 1/2/2019 000709 SENSKE LAWN & TREE CARE !NC. 7853146 46490 1/2/2019 000994 SIMPSON ENGINEERS INC. 16838-01 46491 1/2/2019 001971 SITELINES PARK AND PLAYGROUND 18285 46492 1/2/2019 000001 SPOKANE CO TREASURER 110100224 51504638 46493 1/2/2019 001992 SPOKANE HOTEL MOTELASSOC 46494 1/2/2019 000065 STAPLES ADVANTAGE 46495 46496 46497 1774 3398298056 3398298059 1/2/2019 003532 STERICYCLE COMMUNICATION SOLUT 8010896159 1/2/2019 007076 SIEVES INSTALL 1/2/2019 006422 SUPPLYWORKS Fund/Dept 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.040.043.558 001.033.000.518 309.000.282.594 309.000.237.595 101.042.000.542 001.016.000.523 001.076.305.575 001.040.043.558 001.040.043.558 001.076.305.575 112 001.076.000.576 465158863 466448347 001.033.000.518 001.016.016.521 Description/Account Amount SUPPLIES FOR CENTERPLACE SUPPLIES FOR CENTERPLACE SUPPLIES FOR CENTERPLACE SUPPLIES FOR CENTERPLACE Total : DECEMBER 2018 COPIER COSTS Total : IRRIGATION PROJECT: CITY HALL Total : 18-143 - CONSTRUCTION STAKING Total : BENCHES FOR APPLEWAY TRAIL Total : NOVEMBER 2018 ENGINEERING DECEMBER 2018 HOUSING Total : LUNCH MEETING FEES FOR 2018 Total : OFFICE SUPPLIES: COMM. DEV. OFFICE SUPPLIES: COMM. DEV. Total : ANSWERING SERVICE FOR CENTE Total : CONTRACT 18-165.00 Total : 143.16 58.28 28.67 12.38 256.21 1,268.04 1,268.04 930,78 930.78 3,500.00 3,500.00 23,868.54 23,868.54 49,947.11 34,244.81 84,191.92 50.00 50.00 208.56 37.26 245.82 93.88 93.88 10,564.48 10,564.48 SMALL TOOLS/MINOR EQUIP: CITY 101.38 SUPPLIES FOR PRECINCT 310.03 Page: vchlist 01/02/2019 8:25:14AM Voucher List Spokane Valley /2 Page: Bank code : apbank Voucher Date Vendor Invoice 46497 1/212019 006422 SUPPLYWORKS 46498 1/2/2019 006422 SUPPLYWORKS 46499 1/2/2019 002597 TWISTED PAIR ENTERPRISES LLC 46500 1/2/2019 006178 WALTER E NELSON CO 46501 1/2/2019 000066 WCP SOLUTIONS 33 Vouchers for bank code : apbank 33 Vouchers in this report (Continued) 467122693 467833604 12202018 370778 10995925 Fund/Dept Description/Account Amount 001.033.000.518 SUPPLIES FOR CITY HALL 001.033.000.518 001.011.000.511 001.076.305.575 001.076.305.575 SUPPLIES FOR CITY HALL Total : Total : BROADCASTING COUNCIL MTGS Total : SUPPLIES FOR CENTERPLACE Total : SUPPLIES FOR CENTERPLACE Total : 284.69 696.10 79.35 79.35 932.00 932.00 554.39 554.39 158.30 158.30 Bank total : 317,613.30 Total vouchers : 317,613.30 Page: vchlist 01/02/2019 10:53:26AM Voucher List Spokane Valley Page: —1— Bank r Bank code : apbank Voucher Date Vendor Invoice 46502 1/2/2019 000326 CONSOLIDATED IRRIGATION #19 46503 1/2/2019 000246 EAST SPOKANE WATER DIST #1 46504 1/2/2019 002607 HUB SPORTS CENTER 46505 1/2/2019 007077 HUNT, WILL 46506 1/2/2019 000388 IRVIN WATER DIST. #6 46507 1/2/2019 000252 LOWE'S BUSINESS ACCOUNT 46508 1/2/2019 006554 NAOMI 46509 1/2/2019 000324 SPOKANE CO WATER DIST#3 46510 1/2/2019 000167 VERA WATER & POWER 46511 1/2/2019 000066 WCP SOLUTIONS 10 Vouchers for bank code : apbank Nov 2018 Nov 2018 Nov 2018 Nov 2018 Nov 2018 Expenses Nov 2018 Dec 2018 Aug 2018 Dec 2018 Nov 2018 10993779 Fund/Dept 402.402.000.531 001.076.300.576 105.000.000.557 105.000.000.557 105.000.000.557 001.076.305.575 001.076.300.576 001.090.000.519 001.090,000.560 402.402.000.531 101.042.000.542 001.076.305.575 Description/Account Amount UTILITIES: NOV 2018 STORMWATE Total : WATER CHARGES FOR NOV 2018 Total : 2018 LODGING TAX GRANT REIMB 2018 LODGING TAX GRANT REIMB 2018 LODGING TAX GRANT REIMB Total : EXPENSE REIMBURSEMENT Total : UTILITIES: PARKS AND CPW NOV Total : OPERATING SUPPLIES: CITY HALL Total : 2018 SOC SER GRANT REIMBURSI Total : WATER CHARGES FOR DEC 2018 Total : UTILITIES: NOV 2018 Total : SUPPLIES FOR CENTERPLACE Total : Bank total : 10 Vouchers in this report Total vouchers : 31.25 31.25 65.85 65.85 3,199.52 5,890.36 2,977.89 12,067.77 35.63 35.63 175.00 175.00 839.14 839.14 5,921.13 5,921.13 166.27 166.27 4,175.23 4,175.23 797.94 797.94 24,275.21 24,275.21 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 8, 2019 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ['admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending December 15, 2018 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Council Total Gross: $ 292,968.26 $ 292,968.26 Benefits: $ 60,545.24 $ 60,545.24 Total payroll $ 353,513.50 $ $ 353,513.50 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 8, 2019 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending December 31, 2018 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Council Total Gross: $ 296,110.02 $ 5,475.00 $ 301,585.02 Benefits: $ 181,529.75 $ 11,612.91 $ 193,142.66 Total payroll $ 477,639.77 $ 17,087.91 $ 494,727.68 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT MINUTES City of Spokane Valley Special Council Meeting Tuesday, December 11, 2018 4:00 p.m. City of Spokane Valley City Hall, Council Chambers 10210 E. Sprague Ave., Spokane Valley, Washington Attendance: Spokane Valley Council Mayor Higgins Deputy Mayor Haley Councilmember Thompson Councilmember Wick [arrived 4:05 pm] Councilmember Wood Councilmember Woodard Absent: Councilmember Peetz Staff Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Chelsie Taylor, Finance Director Mike Stone, Parks & Rec. Director Erik Lamb, Deputy City Attorney Bill Helbig, City Engineer Annie Gannon, Public Info. Officer Christine Bainbridge, City Clerk Legislators: Senator Mike Padden, Representative Bob McCaslin Others in Attendance: Lobbyist Josh Weiss, Vice President, Gordon Thomas Honeywell Governmental Affairs (GTH) Approximately six members from the public Mayor Higgins called the meeting to order at 4:00 p.m. City Clerk Bainbridge called the roll. All Councilmembers were present except Councilmembers Peetz and Wick. It was moved by Councilmember Wood, seconded and unanimously agreed to excuse Councilmembers Peetz and Wick from this meeting. Mayor Higgins turned the meeting over to City Manager Calhoun. City Manager Calhoun explained that he and City Attorney Driskell will review the items on the 2019 Legislative Agenda. Mr. Calhoun also noted that Mr. Josh Weiss is here from Gordon Thomas Honeywell to assist. Mr. Calhoun said that the first two items on the Legislative Agenda address Bridging the Valley's capital projects of the Barker Road Grade Separation Project, and the Pines Road/BNSF Grade Separation Project. Mr. Calhoun brought attention to two handouts: one on the Pines Road/BNSF Railway Grade Separation Project, and the other about the Browns Park Project. Mr. Calhoun also mentioned that staff has been very active in pursuing grants on our capital projects; of our successes such as the two CRISI grants, and that we were not successful with the BUILD grant. Mr. Calhoun explained about the requests for Browns Park, what amenities are currently at the park, and that eight additional courts are almost completely installed, and said the approximate $623,000 funds for the park project were city money, and a little from the Lodging Tax Advisory Committee for the early volleyball courts. Discussion included mention of the general use of the park, which has proven to be high usage during the summer, and of upcoming amenities for the park such as the restroom and the shelter. Mr. Stone noted that he can contact the Eastern Regional Volleyball Association if further details of attendance is needed, and that said Association has been very supportive in scheduling tournaments as well as maintenance of some of the equipment. City Attorney Driskell briefly commented on the `Defend Local Control' item, followed by Mr. Calhoun expanding on the `Protect the Local State Shared Revenues' agenda item; adding that those liquor board Special Council Meeting, State Legislators: 12/11/2018 Page 1 of 3 Approved by Council: DRAFT profits have been frozen for the last seven consecutive years, and it would be nice if the figures could be adjusted for inflation. Mr. Calhoun thanked the Legislators for signing on to the letter on the part of AWC (Association of Washington cities) which was led by GTH, for those us in danger of losing the streamlined sales tax mitigation; he said historically we get about $570,000 a year and that is being phased out as we received $204,000 during the first two quarters, and said we are very interested in continuing the mitigation payments. Mr. Weiss also noted concerning the liquor profits, that a cap was put on that during the recession; and now that we are in a healthier economy including significant revenue growth, that it is time to remove that. Regarding the liquor and cannabis board, there was discussion about adequately funding prevention and treatment; that the cannabis industry is looking to expand their products and we want to make sure Cities and health jurisdictions get the funds needed; that some of the drug burden is appropriately put on the shoulders of parents, but they needs tools on how to address those issues with their children; that education efforts are very important, but as Senator Padden noted, the problem is growing faster than the ability to combat it, and that the "consume in the state where purchased' doesn't always happen, especially since we are so close in proximity to Idaho. Protecting Businesses by Reforming State Regulatory Burdens was addressed next, with Mr. Driskell stating that we know we are `preaching to the choir' on this one; that there is a need to do what can be done to reduce that regulatory burden, particularly concerning the B&O (business and occupation) tax, and he added that L&I (Labor and Industries) isn't doing our businesses any great favors. Senator Padden mentioned that the federal government has eliminated twenty-two regulations for every one, and that is a key factor in the economic expansion, as we are sure in our state, there will be more regulations added instead of eliminated. Mr. Driskell noted concerning the prohibition of recreational marijuana home growing, that we are requesting the state continue that prohibition as we don't have the funds or manpower to monitor that. Concerning condo reform, Mr. Driskell said there is a lot of liability on construction companies to keep condos from being constructed and sold, and it would be beneficial to all to have a full range of housing options. Senator Padden said he appreciates the City putting this item on the agenda and he hopes to get it all the way through and signed by the governor. Mr. Calhoun addressed the item of increased funding for law enforcement academy, and said that law enforcement departments across the state are getting new recruits and it would be beneficial for us to be able to provide more sessions of the basic academy, specifically to have two sessions here in Spokane in order to get officers on the streets sooner than later. For the last agenda item of prevailing wage, Mr. Calhoun explained about the impacts of the recently adopted bill and of landscape labor increasing from $11.50 an hour to $37.19 and that this will have significant impacts on a variety of projects going forward; and for the University to Pines, Browns Park, Evergreen to Sullivan, these types of increases are budget killers. There was discussion about the bill and how the wages were calculated and that as a result of that large increase, we are asking the legislators to remove that or have L&I go back and use the correct comparisons. Senator Padden asked Mr. Weiss if he has heard whether L&I is looking at this and Mr. Weiss said he hasn't heard anything recently, but the initial indication was they were not going to reconsider. The Appleway Trail project was mentioned and Mr. Calhoun explained about us asking for bidders but receiving none, and that as a result, we will be seeking Council approval to amend a portion of our code as we realize the funds must be spent by June 30, 2019, and we are intent in completing the project. Mr. Calhoun asked if there were any further questions or discussion. Deputy Mayor Haley mentioned the idea of adding to the City's legislative agenda, the crisis in childcare, which she said is an unfunded mandate and will likely force childcare centers to go out of business, which she explained impacts everyone as without childcare, people don't go to work. Special Council Meeting, State Legislators: 12/11/2018 Page 2 of 3 Approved by Council: DRAFT There was brief discussion about taxes in general and the B&O tax as a particularly unfair tax especially for small businesses; mention about rail and road conflicts and trying to protect more of those FMSIB funds; that some of the big issues at the state level are the energy tax, managing state lands, and wildfires. Senator Padden said he noticed there were some things currently not included on the City's legislative agenda, such as child care, and Mr. Calhoun said staff has endeavored to keep the legislative agenda to two -pages, but that it is not unusual for us to ask for letters of support or nonsupport on certain topics. Senator Padden mentioned that the upcoming legislative session is a long one and starts January 14 and will run for 105 days; and said if Council and staff are headed to Olympia and let him know in advance, he will try to make time for visits. Remote testimony was also briefly mentioned and Finance Director Taylor said her department and the IT groups have worked with their counterparts in Olympia and are just waiting for notification of the need; that we are set up and ready to go. The suggestion of adding childcare to the legislative agenda was again mentioned and Mr. Driskell said he will work on specific language and endeavor to keep the document to two pages. Council concurred. Councilmember Wick asked Senator Padden if he thinks we have a good shot at funding Browns Park, and Senator Padden said it appears the project is very well thought-out, but frankly doesn't know much funds will be there as they are obligated to finish the Barker to Harbor Project, and to expand Barker both north and south, so that will make a tough sell on Pines and other capital projects, but overall feels it will be an uphill battle for this session. Mr. Weiss said the City has done a nice job on their legislative agenda and he knows there will be a multitude of proposals coming to the legislators; and he will be there to help communicate and advocate for the City's items, as well as speak against those that could be harmful. Mr. Calhoun mentioned that this Thursday morning at 8 a.m., the Chamber will be hosting a meeting here concerning our Pines Grade Separation project. It was moved by Deputy Mayor Haley, seconded, and unanimously agreed to adjourn. The meeting adjourned at 5:08 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Special Council Meeting, State Legislators: 12/11/2018 Page 3 of 3 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, December 11, 2018 Mayor Higgins called the meeting to order at 6:00 p.m. Attendance: Rod Higgins, Mayor Pam Haley, Deputy Mayor Linda Thompson, Councilmember Brandi Peetz, Councilmember Ben Wick, Councilmember Sam Wood, Councilmember Arne Woodard, Councilmember Staff Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Chelsie Taylor, Finance Director Mike Stone, Parks & Rec. Director Bill Helbig, City Engineer Mark Werner, Police Chief Christine Bainbridge, City Clerk INVOCATION: Pastor Al Hulten of Valley Assembly gave the invocation. PLEDGE OF ALLEGIANCE Council, staff, and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the Agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Councilmember Wood: no report. Councilmember Peetz: stated that she went on a ride -along with an officer from the Spokane Valley Police Department, and said it was very enlightening and informative and she extended thanks to the police officers for serving the community so well; said she attended the City's Christmas tree lighting, which was fun and well attended; she attended a holiday bazaar for a new local business, Paint in my Hair, which does painting and crafts; and said she attended a grand opening of a sushi house. Councilmember Woodard: reported that he attended the annual Wastewater Policy Advisory Board meeting where they are looking at long-term expenses and the possibility of rate increases; said he attended the City's Christmas tree lighting ceremony; went to several Chamber meetings as well as ribbon cuttings; and attended Visit Spokane's open house. Councilmember Thompson: said she gave a tour of City Hall to some members of Boy Scout Troop 28; went to the Health Board's meeting and said the administrator is retiring after almost 30 years of service; went to the breakfast at Bowdish Middle School and she explained that some of the students had made robots which moved across the room; attended the Opioid Task Force meeting, which she said is part of her work with the Board of Health, and they discussed community education, treatment and recovery, and finding ways to help people recover and ways to prevent others from becoming addicted. Councilmember Wick: mentioned he also attended Visit Spokane's open house, and was involved in an interview with a CEO candidate; also mentioned administrator Smith's last day with the Health District will be January 7 and he is on the search committee for that position's replacement and that the Board received a grant from the Inland Expire Health Foundation to help pay for recruiting that position; said he was selected as the vice -chair on the Health Board; and he talked at the Junior Advisory Board concerning the interstate fair at the Expo Center. Minutes Regular Council Meeting: 12-11-2018 Page 1 of 5 Approved by Council: DRAFT Deputy Mayor Haley: said she also attended the Christmas tree lighting; went to McDonald Elementary School's fifth grade class where they talked about the PACE characteristics, and that they won again for the third time in a row; said she went to the Community Leader's breakfast where they listened to future plans; attended the Chamber event where the keynote speaker talked about Katerra; mentioned a new retirement community in the valley; and attended the STA (Spokane Transit Authority) board meeting. MAYOR'S REPORT: Mayor Higgins mentioned that he attended the Wastewater Advisory Committee meeting, and that there was a vote to recommend to the Board of County Commissioners, a 50¢ per month increase; said he also attended the City's Christmas tree lighting; went to a Christmas party at Fairchild; attended the Regional Clean Air Board meeting where they discussed a standard fee for marijuana growing and production, as prices have collapsed because the Liquor and Cannabis Board has flooded the market with various licenses; and said he also attended the Visit Spokane open house. PUBLIC COMMENTS: Mayor Higgins explained the process, and then invited public comments. Mr. Jack Bean, Spokane Valley: said he noticed an article in the paper about the Painted Hills Golf Course and about having 300,000 yards of fill dirt moved; said he wonders how the City's roads will handle the damages with all the truck traffic; said he also noted at Ponderosa Village a truck going 48 in a 35 mph zone; said we are asking for trouble with increased truck traffic; he also noted the area schools are at capacity. Ms. Jackie Woolf, Spokane Valley: said she is a medically retired Vietnam vet; that she has been taking her dogs to Mirabeau Park for the last ten years, and on November 5 a coyote snatched her dog; said she was also made aware that there is a pack of coyotes in that same area and suggested the City put up signs warning people of these potential dangers. Ms. Barb Howard, Spokane Valley: mentioned the July 10 agenda about the no trucks; said Council authorized two signs for $500 total; that in her neighborhood there are six new signs; and mentioned the `local deliveries only except' sign; said she realizes unless a deputy is sitting there at the time of a violation, that nothing can be done; she suggested Council needs to take care of infrastructure before doing or permitting building. Ms. Wanda Smith, Spokane Valley: said she is with NW Service Alliance and she asked Council about adopting an ordinance similar to the one recently adopted by the City of Spokane, concerning service dog handlers and businesses; said she believes it is necessary to have fines to enforce this; said her organization is a non-profit and their primary focus is to educate the public and businesses about service dogs; said often businesses allow non -service dogs into their business which puts true service dogs at risk; said it is a frequent problem in businesses and she would like help to protect service dogs from untrained pets. Ms. Laura Rentz, Spokane: made reference to the situation explained by Ms. Woolf and said signs would be helpful; said there are holes in the fence and without that being repaired, it will likely happen again; she also mentioned the ordinance passed by the City of Spokane concerning service animals, and said she would like this City to consider doing likewise; she said service dog fraud is real and she is contacted daily about dogs being attacked by untrained dogs; but having an ordinance with a monetary fine will make people listen. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Dec 11, 2018 Request for Council Action Form Total: $1,882,180.04 b. Approval of Payroll for Pay Period Ending November 15, 2018: $348,125.30 c. Approval of Payroll for Pay Period Ending November 30, 2018: $480,410.29 d. Approval of November 6, 2018 Council Meeting Minutes, Study Session Format e. Approval of November 13, 2018 Council Meeting Minutes, Regular Formal Format f. Approval of November 20, 2018 Council Meeting Minutes, Study Session Format It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the Consent Agenda. Minutes Regular Council Meeting: 12-11-2018 Page 2 of 5 Approved by Council: DRAFT NEW BUSINESS: 2. First Reading Ordinance 18-026 Amending City Logo Provisions — Erik Lamb After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded to suspend the rules and adopt Ordinance 18-026 amending chapter 1.06 SVMC related to the City's logos, on .first reading. Standing in for Mr. Lamb, City Attorney Driskell went over the background of this ordinance as outlined on the Request for Council Action form. Mayor Higgins invited public comment; no comments were offered. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 3. Resolution 18-009 Amending City Logo Style & Standards Guide — Erik Lamb It was moved by Deputy Mayor Haley and seconded to adopt Resolution No. 18-009 adopting official city logos and standards guidelines. for such logos. Again standing in for Mr. Lamb, Mr. Driskell explained that this is the accompanying document to the ordinance just passed. Mayor Higgins invited public comment; no comments were offered. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 4. Resolution 18-010, Fees for 2019 — Chelsie Taylor It was moved by Deputy Mayor Haley and seconded to approve Resolution #18-010 repealing and replacing the Master Fee Scheduled for 2019. Finance Director Taylor explained about the schedule changes for 2019, which include those changes suggested by the Parks and Recreation Department, as well as from the Community and Public Works Department, and that once approved, these fees would be effective January 1, 2019. Mayor Higgins invited public comment; no comments were offered. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 5. Motion Consideration: Lodging Tax Allocations for 2019 — Chelsie Taylor It was moved by Deputy Mayor Haley and seconded to deduct $275,000 from the available Lodging Tax funds for distribution in 2019 and move those funds into the 1.3% Lodging Tax Fund account dedicated for a large sports venue or venues for tourism facilities that generate overnight guests; and to make the following allocation of Lodging Tax funds for calendar year 2019: HUB Sports Center - $52, 000; JAKT — Crave NW - $21, 500; JAKT Farmers Market - $7,000; JAKT Oktoberfest - $5, 000; Spokane County Fair & Expo $55, 000; Spokane County Parks, Rec & Golf - $35, 000; Spokane Sports Commission - $0; Spokane Valley Heritage Museum - $5, 500; Valleyfest - $12, 000; Valleyfest Cycle Celebration - $1, 000; and Visit Spokane - $48, 000. Finance Director Taylor explained the process for allocating these funds, and of the options as outlined in the Request for Council action form, including that if Council rejected everything and returned the recommendations back to the LTAC, it would delay the process for a minimum of 45 days. There was some discussion about the basis for sending the recommendations back to the LTAC as was done in the previous year, and Mr. Driskell explained that there was some question last year about the LTAC process, but that this option has not been tested in the courts and we don't want to become that test case; adding that the option used last year was based on an interpretation of the statutes. Ms. Taylor also confirmed that if the $108,000 was not allocated to the Sports Commission, it would not be re -allocated toward another entity, but would go back into the fund for the subsequent year's allocation. Mayor Higgins invited public comment. Ms. Barb Howard, Spokane Valley: spoke about needing $200,000 to complete Browns Park, and she questioned why they weren't getting any of the funds as she would prefer the allocations stay in Spokane Valley. Mr. Bob West, Spokane Valley: concerning the Sports Commission; said a lot of organizations put in for money that didn't get what they wanted, and he questioned why withhold those funds and not give them to those who had requested funding. Ms. Peggy Doering, Spokane Valley: asked if the Sports Commission withdrew from the process or what happened. There were no further public comments, and Mayor Higgins explained that the Sports Commission did not withdraw, the motion is that they would not receive any allocation of funds. There was further Council discussion, including comment from Councilmember Peetz that she wants to keep the money in the Valley, and she is not sure what the Sports Minutes Regular Council Meeting: 12-11-2018 Page 3 of 5 Approved by Council: DRAFT Commission brings to the Valley, but it could be explored further next year. Councilmember Wick also asked about the status of 1.3% funds, and City Manager Calhoun said that last August when Council discussed the three options, staff was asked to conduct further research; and that staff has been in the budget process, along with working on a variety of other tasks, but will turn our attention back to that to address those three items further; those items being the CenterPlace West Lawn, Sports Plex, and a building at the Fairgrounds; and depending on the project, he said the money we have set aside in that fund would be a lot, or not even close to what is needed. Councilmember Woodard remarked that Council is limited to the options discussed and that Council and the LTAC can't allocate funds to an organization that doesn't apply. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 6. Motion Consideration: Aging & Long Term Care of Eastern Wa. Interlocal — Mark Calhoun It was moved by Deputy Mayor Haley and seconded to approve amendment No 3 to the Interlocal Agreement to Create the Eastern Washington Area Agency on Aging. City Manager Calhoun went over the background of the Aging & Long Term Care of Eastern Wa, and of the previous reports to this Council and of this Council's desire to participate on that Board, and once approved, there would be a Councilmember appointed to this committee along with the other committee appointments, at the first of the year. Mayor Higgins invited public comment; no comments were offered. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. ADMINISTRATIVE REPORTS: 7. Franchise Agreement with 'Level 3' — Cary Driskell City Attorney Driskell explained that this proposed franchise to Level 3 telecom is nearly identical to those granted earlier to Verizon, Mobilitie and Extenet and would allow Level 3 to continue to have its fiber facilities in the City's rights-of-way; and if Council agrees, he would like to place this on a future agenda for an ordinance first reading, to possibly suspend the rules and adopt the ordinance at the first reading. Council concurred. 8. Amendment to Purchasing Code — Cary Driskell City Attorney Driskell gave some brief background on the adoption of SVMC chapters relating to public contracting; that the City recognized we might not receive any bids on any particular project but the situation we are currently faced with is not covered by our code because the contract amount exceeds the lower limits. Therefore, he said he feels it would be beneficial to have a provision if no proposals are received, that City staff may negotiate with any available contractor. Mr. Driskell said if Council concurs, he would like to place this on a future agenda for an ordinance first reading. There were no objections from Council. 9. Advance Agenda — Mayor Higgins Councilmember Peetz read a prepared statement about the idea of our city having an ordinance dealing with service animals and of the idea of changing our city to a Charter City. City Attorney Driskell mentioned that in order to be a charter city, we must have a population of at least 125,000. Although not an advance agenda item, Councilmember Wick asked about re -opening the applications for the LTAC since we got very few applications; and Mayor Higgins said he would talk later with the City Clerk and City Attorney about that idea. CITY MANAGER COMMENTS City Manager Calhoun mentioned this Thursday's 8 a.m. meeting, hosted by the Chamber of Commerce and held in our Council Chambers, regarding the City's Pines Grade Separation Project, which meeting he said is scheduled for an hour, and includes a presentation by HDR on the alternate analysis on that project. Mr. Calhoun also noted that next week's December 18 Council meeting is the last meeting scheduled for the year, that there is of course no meeting December 25, and the January 1 meeting will tentatively be held January 2, 2019; he said he plans to know definitively next week whether there will be a meeting the first week in January. Minutes Regular Council Meeting: 12-11-2018 Page 4 of 5 Approved by Council: DRAFT It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:11 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Minutes Regular Council Meeting: 12-11-2018 Page 5 of 5 Approved by Council: DRAFT MINUTES City of Spokane Valley Special Council Meeting Monday, December 17, 2018 2:30 p.m. City of Spokane Valley City Hall, 2nd Floor Conference Room, N212 10210 E. Sprague Ave., Spokane Valley, Washington Attendance: Spokane Valley Council Mayor Higgins Deputy Mayor Haley Councilmember Thompson Councilmember Woodard Absent: Councilmember Peetz Councilmember Wick Councilmember Wood Staff Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Mike Stone, Parks & Rec Director John Whitehead, Human Resources Mgr Dan Duffy, Accounting Manager Karla White, Accounting Technician Jon Lakey, Accountant, budget Analyst Christine Bainbridge, City Clerk Others in Attendance: State Auditors: Weston Fink, Assistant Audit Manager; Nick Howard, Audit Lead Approximately two members from the public Mayor Higgins called the meeting to order at 2:30 p.m. City Clerk Bainbridge called the roll. All Councilmembers were present except Councilmembers Peetz, Wick and Wood. It was moved by Councilmember Thompson, seconded and unanimously agreed to excuse those absent Councilmembers. City Manager Calhoun explained he is stepping in as Finance Director Taylor is out ill today; he mentioned that this is the last touch with the state auditor as part of the 2017 audit, and today we will review the results of the Accountability Audit for 2017. Mr. Fink introduced Mr. Howard, who then went over the material contained in the Exit Conference including page 1 of what they publish, the audit highlights, recommendations not included in the audit, which items he said are considered `housekeeping.' Mr. Howard also mentioned the audit cost, as shown on page two of the report. Mr. Fink went over the material on page 2 and 3, and noted this is a clean opinion, with no findings, and no management letter; that page 3 includes a list of the areas examined during the audit, and page 4 explains where those reports can be found on the state auditor's webpage. There were no questions and Mr. Calhoun extended thanks to Finance Director Taylor and her department, and thanks to the auditors. It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting adjourned at 2:43 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Special Council Meeting, State Auditors: 12/17/2018 Page 1 of 1 Approved by Council: DRAFT Attendance: Councilmembers MINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION Spokane Valley City Hall Council Chambers Spokane Valley, Washington December 18, 2018 Staff Rod Higgins, Mayor Pam Haley, Deputy Mayor Brandi Peetz, Councilmember Linda Thompson, Councilmember Ben Wick, Councilmember Sam Wood, Councilmember Arne Woodard, Councilmember Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Bill Helbig, City Engineer Chelsie Taylor, Finance Director Mike Stone, Parks & Rec Director Mark Werner, Police Chief Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Haley, seconded, and unanimously agreed to approve the agenda. ACTION ITEMS: 1. CONSENT AGENDA: consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Dec 18, 2018 Request for Council Action Form Total: $3,369,942.67 b. Approval of December 4, 2018 Council Meeting Minutes, Study Session Format Councilmember Wick asked that claim voucher #46293 be removed from the Consent Agenda to be discussed separately. It was then moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the Consent Agenda minus claim voucher #46293. Councilmember Wick explained that this voucher is payment for the City advertising with Wick Enterprises, and due to a conflict of interest, he recused himself from discussion on that voucher and he left the room. It was moved by Councilmember Thompson, seconded and unanimously agreed to pay voucher #46293 made payable to Wick Enterprises. City Attorney Driskell said this came up once before and at that point, Mr. Wick offered to donate the advertising space. Mr. Driskell suggested he might draft a motion for the next meeting to cover this type of circumstance; or that we could proceed as just done, for any future similar circumstances. There were no objections from Council. Councilmember Wick returned to the meeting. 2. First Reading Ordinance 18-027, Level 3 Franchise — Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded to suspend the rules and adopt Ordinance 18-027 granting a franchise to Level 3 Telecom of Washington, LLC. City Attorney Driskell explained that this ten-year franchise is similar to those franchises granted earlier this year. Mayor Higgins invited public comment. Mr. John Harding, Spokane Valley: asked about this franchise and whether it had anything to do with cell towers, or whether this is just for cable. There were no other public comments. Councilmember Wick asked Mr. Driskell whether this could be used for other purposes, and Mr. Driskell confirmed that it could be used for any data transmission. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. Council Study Session: 12-18-2018 Page 1 of 4 Approved by Council: DRAFT 3. First Reading Ordinance 19 001 18-028 Amending Purchasing Regulations — Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded to suspend the rules and adopt Ordinance 18-028 amending chapter 3.40 and 3.41 SVMC relating to purchasing requirements. City Attorney Driskell noted the re -numbering of this ordinance since the vote is to approve this ordinance this year, rather than in January, and he explained that this amends our code concerning putting items out for bids and not receiving any bid, and would allow us to negotiate. Mayor Higgins invited public comment; no comments were offered. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 4. Resolution 18-011 Amending Governance Manual — Chris Bainbridge It was moved by Deputy Mayor Haley and seconded to approve Resolution 18-011 amending the governance Manual as shown. City Clerk Bainbridge explained that this change was brought up as a result of previous council discussion, about moving the public comments section from its current position near the beginning of the meeting, to further down the agenda to come right before the administrative reports. Councilmember Peetz asked if the public comment section could be split into two equal periods with one toward the front of the agenda, and the other toward the end, and Ms. Bainbridge replied that it could not base on the current motion. Mayor Higgins invited public comment; no comments were offered. Vote by acclamation: In favor: Mayor Higgins, Deputy Mayor Haley, and Councilmembers Thompson, Wick, Woodard, and Wood. Opposed: Councilmember Peetz. Motion carried. 5. Motion Consideration: Arts Council 2019 Outside Agency Award Scope Modification — Chelsie Taylor It was moved by Deputy Mayor Haley and seconded to reallocate the $24,105 awarded through the outside Agency process to the Spokane Valley Arts Council from 'Rock Star' sculpture to the 'If I Could But Fly' sculpture. Finance Director Taylor went over the background of the purpose of the modification of the scope for the Arts Council outside agency award for 2019, and she then introduced Dr. Harken of the Spokane Valley Arts Council. Dr. Harkin explained that the reason for the change in sculptures is mostly due to funding; he also explained somewhat about how the Arts Council negotiates prices with the artists, manner of payment, delivery, etc., and said that the way we have things set up for the grants award, is that the recipient must use that money in one year; said he understands the rationale behind that process; and that he appreciates Council working with the Arts Council to make this work for the new sculpture. Discussion ensued among Councilmembers concerning how much we are funding; and the grant process and procedures, and of the use of the funds for the Arts Council's operating costs. Dr. Harken stated that he wants to keep this on a fiscal basis and within the confines of the process, and not use the funding for other than the current year or pay toward their operating costs. Ms. Taylor added that there were some operating costs included in the original proposal so the only change from the original proposal, is this piece substituting for the original. Deputy Mayor Haley mentioned that the Arts Council is not asking us to help run their organization, and Mayor Higgins added that the motion is to move money from one project to another and the motion makes it clear we are not concerned with future years. Mayor Higgins invited public comment; no comments were offered. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 6. Motion Consideration: Acceptance of Art Pieces — Mike Stone It was moved by Deputy Mayor Haley and seconded to authorize the City Manager to accept the five SVAC donated sculptures on behalf of the City of Spokane Valley as listed above. [Those five included (1) Berry Picker; (2) Dance of Sun and Moon; (3) Coup Ponies, (4) Woman with Hourse, and (5) Heart of the Valley.] Parks and Recreation Director Stone went through his PowerPoint presentation showing photos of the various art pieces. Mayor Higgins invited public comment. Dr. Harken said the Heart of the Valley sculpture was originally aluminum, and mid -way through it was changed by the artist and approved by the Arts Council, to steel because with the coloring, aluminum isn't stable but steel is which means with steel, Council Study Session: 12-18-2018 Page 2 of 4 Approved by Council: DRAFT it would not have be to be periodically recolored. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 7. Motion Consideration: AAA Street Sweeping Contract Renewal — Bill Helbig It was moved by Deputy Mayor Haley and seconded to approve the 2019 contract renewal to AAA Sweeping in an amount not to exceed $490,200 for street sweeping, and authorize the City Manager to finalize and execute the contract. City Engineer Helbig stated that this is the last renewal option for this contract, so it will be re -bid in late 2019; he also mentioned that for the future, staff will want to look at cost data as costs increase so in order to keep it at the same price as in previous years, we have decreased the service on this and other similar contracts. Councilmember Wick asked if staff spends the entire amount each year and Mr. Helbig replied that we average about 99% expenditures. Mr. Helbig also noted staff will be evaluating the level of service to determine what the true cost will be but staff is comfortable with the current contract since this is the last year of the renewal. Mayor Higgins invited public comment; no comments were offered. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 8. Motion Consideration: Storm Drain Cleaning Services — Bill Helbig It was moved by Deputy Mayor Haley and seconded to approve the 2019 contract renewal to AAA Sweeping in an amount not to exceed $202,587.50 for storm drain cleaning services, and authorize the City Manager to finalize and execute the contract. Mr. Helbig explained that this is the first renewal for this contract; that this includes a 2.3% increase in services but the contract amount stays the same. Mayor Higgins invited public comment; no comments were offered. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 9. Motion Consideration: Street & Stormwater Maintenance Repair Contract Renewal — Bill Helbig It was moved by Deputy Mayor Haley and seconded to approve the 2019 contract renewal to Poe Asphalt Paving, Inc. in an amount not to exceed $1,366,663.00 for street and stormwater maintenance and repair service, and authorize the City Manager to finalize and execute the contract. After Mr. Helbig briefly explained this contract renewal, Mayor Higgins invited public comment. No comments were offered. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. PUBLIC COMMENTS: After explaining the process, Mayor Higgins invited public comments. Ms. Nina Fluegal, Spokane Valley: said she has been trying to get something done through the City's stormwater department as a friend contacted her regarding her house on the southeast corner of Valleyway and McDonald; her friend said her driveway has been filling up with water, and that she didn't have this problem before they changed McDonald; said she [Ms. Fleugal] contacted city staff but no one has returned her call; said her neighbor tells that she has to wear waterproof boots just to get to her car, and she said it is imperative that staff get back to her. She said her friend's name is Brandi Weaver. City Manager Calhoun asked Ms. Fluegal to leave Ms. Weaver's contact information and address and staff will get back to her tomorrow. Ms. John Harding, Spokane Valley: regarding Hydro One, said the Utilities Commission denied the merger but there is a twenty -day appeal process; said this is an issue of national security as the distribution company is in Canada which is a socialist nation and that they will have control over five states distribution -wise; again said this is an obvious threat to our national security on the power grid; said he is aware of at least one federal investigative service looking into this; he suggested Council agree this is important on behalf of our citizens, that someone send a letter to the Washington Utilities Commission and look into these investigations before making a final decision. NON -ACTION ITEMS: 10. Water District Memorandum of Understanding — Bill Helbig City Engineer Helbig went over the background of the Memorandum of Understanding, as noted in his December 18, 2018 Request for Council Action Form; that the Spokane County water District #3 is Council Study Session: 12-18-2018 Page 3 of 4 Approved by Council: DRAFT planning to advertise for construction of a three-mile long water transmission line project in January and intends to construct the project through the 2019 construction season; he said staff believes this is an opportune time to preserve the identified streets while minimizing the impact to the travelling public. Mr. Helbig said the estimated total pavement preservation cost is $350,000. There was discussion about the ratings on those roads; restrictions on the process as per the regionally adopted Pavement Cut Policy ; and that some of these roads are in bad shape and will fall apart without some maintenance, adding that these are primarily residential roads. There was also brief mention of sidewalks and Mr. Helbig said there are none on these routes and we are not doing anything with sidewalks, as we want to get the pavement preserved. There was Council consensus to move this to the January 8 meeting for motion approval consideration. 11. Advance Agenda — Mayor Higgins There were no suggested changes to the Advance Agenda. 12. Department Monthly Reports were for information only and were not discussed or reported. 13. Council Check-in — Mayor Higgins Councilmember Thompson said there was an article in the Seattle newspaper stating we were going to vote on succeeding from the State of Washington; she said that is not on our agenda and it is not something we are going to do; said she wanted to thank City Manager Calhoun as well as our Public Information Officer for issuing the press release that this is not something this Council is discussing or planning to discuss and they are trying to find out how the story originated as it did not originate as the story stated, with the Spokesman Review. Councilmember Thompson also mentioned that she has been appointed to the 2019 National League of Cities Public Safety and Crime Prevention Federal Advocacy Committee and that she is the only one appointed from our state; and said this is another great opportunity to advocate for the need for law enforcement to help with such things as the opioid crisis. Councilmember Wood reported that he attended an STA (Spokane Transit Authority) meeting, and their fixed routes are down 3.4% from November 2017 to November 2018, with the overall fixed route ridership down about 1.8%; said 95% of their buses run on time; he mentioned sales tax revenue is up 4.4% in November 2018, and overall revenue is up 13.4% and they are working hard to design programs to increase ridership. Mayor Higgins wished everyone a very merry Christmas and a joyous new year. 14. City Manager Comments — Mark Calhoun City Manager Calhoun noted that there will be no meeting December 25 and no meeting January 1; that we had talked about having a meeting on Wednesday January 2 but after meeting with the agenda committee, we have decided not to meet January 2 either; keeping in mind that if something pressing did come up, we could always call a special meeting, but barring anything unforeseen, the next meeting will be January 8. Mr. Calhoun noted that tonight is the last meeting of the year, that we will have an accomplishments report in March, but he briefly listed many of the accomplishments for the year 2018; and said there has been a good team effort between Council and staff, and he thanked everyone. It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:31 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Council Study Session: 12-18-2018 Page 4 of 4 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 8, 2019 Department Director Approval: Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Motion Consideration: Proposed amendment to the 2019 Legislative Agenda. GOVERNING LEGISLATION: N/A. PREVIOUS COUNCIL ACTION TAKEN: Council discussed the 2019 Legislative Agenda at three previous Council meetings, including approval on November 13, 2018. BACKGROUND: Each year Council adopts a Legislative Agenda. This Agenda includes topics Council collectively requests that our Fourth District Legislators pursue on the City's behalf. Council adopted the 2019 Legislative Agenda on November 13, 2018. At a subsequent meeting on December 11 with Senator Padden and Representative McCaslin, the Council indicated a desire to amend one item regarding a request to reduce the regulatory burden on businesses. The amendment would change the existing language, discussing the need to reform the Department of Labor and Industries (which is already contained in more detail in another portion of the Legislative Agenda), to language discussing the need to reform the Department of Children, Youth, and Families. OPTIONS: (1) Approve the proposed amendment to the 2019 Legislative Agenda as drafted; or (2) Take other action as appropriate. RECOMMENDED ACTION OR MOTION: I move we approve the proposed amended 2019 Legislative Agenda. BUDGET/FINANCIAL IMPACTS: N/A. STAFF CONTACT: Mark Calhoun, City Manager; Cary Driskell, City Attorney. ATTACHMENTS: Markup and clean versions of the draft (amended) 2019 Legislative Agenda reflecting change regarding the Department of Children, Youth, and Families. CITY OF SPOKANE VALLEY 2019 LEGISLATIVE ACENDA Approvcd by Council Novcmbcr 13, 2018 2019 Amended Legislative Agenda. The following is the City of Spokane Valley's 2019 Legislative Agenda, adopted by Council at their November 13, 2018 Council meeting, and amended by Council motion at their January 8, 2019 meeting: Transportation Funding Request: Bridging the Valley The City continues to make headway on the multi -phase Bridging the Valley project to replace three at - grade crossings that bisect north/south commerce in the City. With the State's assistance on the Phase 1 Barker Road Grade Separation Project in the 2017-2019 budget, the City is making significant progress to improve the safety and economic competitiveness of our community. The City successfully secured the only 2017 federal TIGER grant in the State, and those grant funds were applied to the Barker Road Grade Separation Project. Engineering design is underway and construction is programmed for 2020. Phase 2: Pines Road / BNSF Grade Separation Project The City respectfully requests that the State match its 2017-2019 investment in the Bridging the Valley project by allocating an additional $2.9 million to the Pines Road/BNSF Grade Separation project. Pines Road is one of the region's key transportation corridors, carrying both private and commercial/industrial traffic from Trent Avenue (SR 290) across the Spokane River to I-90 and commercial areas south of the I- 90 freeway. In 2018, the Freight Mobility Strategic Investment Board (FMSIB) rated this at -grade crossing as the highest ranked unfunded Tier 1 rail crossing in the State out of 4,171 at -grade crossings based upon freight mobility and safety. On average, 58 BNSF freight trains and two AMTRAK passenger trains travel through the Pines/BNSF crossing each day, blocking traffic movements for nearly 3.5 hours. Vehicle delay is expected to increase with the addition of a second mainline BNSF track at Pines Road in 2019. In addition, about 34,000 vehicles pass through the adjacent Pines/Trent intersection, including freight from Canada and northern Idaho. The average daily traffic volume on Pines Road is more than double the vehicles of the funded Barker Road project. Pines Road is also the primary access to almost 230 acres of undeveloped mixed-use, commercial and industrial land. Total project cost is estimated at $29 million, and the City has secured $3.2 million in local funds. The City currently has four pending grant requests including federal applications for BUILD and both rounds of CRISI, as well as a grant request from the Spokane Regional Transportation Council (SRTC). State funding in the amount of $2.9 million will demonstrate the State's continued partnership and enhance the likelihood of the City being awarded its federal funding requests. Browns Park Capital Budget Request The City respectfully requests that the Legislature allocate $520,000 from the Capital Budget to match the City's 2019 investment of $1.16 million. Browns Park is being converted from an under-utilized neighborhood park to a multipurpose park venue that meets the contemporary needs of our residents, including a 16 court sand volleyball facility capable of hosting large regional events. The City constructed eight volleyball courts, a splash pad and a basketball court between 2014 and 2016, at a cost of $447,500, and constructed eight additional volleyball courts in 2018 at a cost of $176,000. The requested allocation would help pay for the installation of a new playground, a new restroom and a neighborhood picnic shelter. Defend Local Control The City of Spokane Valley incorporated in 2003 as a direct result of the desire of our citizens to have substantial local control of decision-making A foundational belief for the Council and the citizens they represent is that the most effective level of government is the one closest to the people, which is the city form of government. As such, the Council urges the Legislature to respect local decision-making wherever appropriate, and not infringe into those areas that have traditionally been regulated by elected City officials. Protect the Local State -Shared Revenues The City requests that the Legislature preserve and restore local state -shared revenues. These funds include the Liquor Excise Tax Account ($458,560 in 2017), Liquor Board Profits ($794,980 in 2017), Municipal Page 1 of 3 Criminal Justice Assistance Account ($481,758 in 2017), City -County Assistance Account and Marijuana Revenues ($75,312 in 2017). Specifically, the City supports legislation that removes the 2011 cap on Liquor Profit revenues to restore the historical 50/50 revenue sharing relationship between the State and local governments. The City is home to many warehouses and manufacturing facilities. As a result, the City has received over $500,000 each year in streamlined sales tax mitigation payments to compensate the City for financial losses when the State switched to a destination -based sales tax system. With the U.S. Supreme Court's Wayfair decision, and State passage of the Marketplace Fairness Act, the Legislature will suspend streamlined sales tax mitigation payments in the 2019-21 biennium. Further, the Department of Revenue will be reporting to the Legislature on expected revenue gains from implementation of the Marketplace Fairness Act and whether they are equal to or in excess of revenue losses to cities. The City requests that cities receiving SST mitigation are made whole through this transition. Protect Businesses by Reforming State Regulatory Burden The City strongly supports businesses small and large, in our City and across the state, because they are the lifeblood of our economy. Unfortunately, these businesses are forced to compete in a state regulatory environment that is increasingly burdensome, making it difficult to compete with businesses in neighboring states. Of most urgent concern is the regressive state business & occupation tax, as well as reforming the Department of Children, Youth and Families oversight program.with the current Labor & Industries program close behind. The City supports rebalancing the state-wide regulatory framework to encourage and support business development and retention. Support Prohibition of Recreational Marijuana Home Growing and Retention of Local Authority The City supports the continued prohibition on home growing of recreational marijuana. Allowing home growing of recreational marijuana will unnecessarily increase youth access, illegal diversion, and criminal activity related to marijuana. Neither the State nor local cities have sufficient resources to adequately enforce home growing. Allowing home growing will place an additional and unnecessary cost burden on local cities that primarily have to deal with the impacts from legalized marijuana. The City supports retention of local land use, building, fire, and other public health and safety regulatory authority, up to and including local authority to enact marijuana growing prohibitions. Condominium Liability Reform The City supports legislation that incentivizes the construction of condominiums by reducing the liability developers incur for construction defects, while continuing to balance consumer protection provisions. Under the current liability laws, developers are incentivized to construct apartments rather than condominiums, resulting in fewer options for home buyers to enter the real estate market. Reducing the liability for developers will increase housing choices in communities throughout the state. Increased funding for the Basic Law Enforcement Academy The City supports increased funding and other solutions to ensure newly hired officers are able to complete training through the Basic Law Enforcement Academy (BLEA) at the Criminal Justice Training Commission, with two training sessions guaranteed to be held in the Spokane Region. At current funding levels, the Criminal Justice Training Commission has a backlog of officers awaiting training. State law requires that officers be trained within six months of hire. The current backlog exceeds this statutory timeline. This results in law enforcement agencies throughout the state hiring new officers, and then keeping them on staff for up to six months, but unable to perform police work until their training is complete. Prevailing Wage Calculations The City respectfully requests that Chapter 248, Laws of 2018 relating to application of collective bargaining agreements to calculating prevailing wage by the Department of L & I, be either revised or repealed. The effect of these changes has been to triple the cost of certain workers on public projects. The City applied for and received a number of grants for projects requiring such work, and now will not have sufficient funds to complete these projects. The City will have to either abandon these valuable projects, or attempt to find additional funds from ever -dwindling funds. This new calculation takes into account Page 2 of 3 improper tasks in determining the prevailing wage, driving the prevailing wage far beyond what is appropriate or reasonable for such work. The City supports AWC legislative agenda items that serve the best interests of Spokane Valley. Page 3 of 3 Spokane �rslaI ley 2019 Amended Legislative Agenda. The following is the City of Spokane Valley's 2019 Legislative Agenda, adopted by Council at their November 13, 2018 Council meeting, and amended by Council motion at their January 8, 2019 meeting: Transportation Funding Request: Bridging the Valley The City continues to make headway on the multi -phase Bridging the Valley project to replace three at - grade crossings that bisect north/south commerce in the City. With the State's assistance on the Phase 1 Barker Road Grade Separation Project in the 2017-2019 budget, the City is making significant progress to improve the safety and economic competitiveness of our community. The City successfully secured the only 2017 federal TIGER grant in the State, and those grant funds were applied to the Barker Road Grade Separation Project. Engineering design is underway and construction is programmed for 2020. Phase 2: Pines Road /BNSF Grade Separation Project The City respectfully requests that the State match its 2017-2019 investment in the Bridging the Valley project by allocating an additional $2.9 million to the Pines Road/BNSF Grade Separation project. Pines Road is one of the region's key transportation corridors, carrying both private and commercial/industrial traffic from Trent Avenue (SR 290) across the Spokane River to I-90 and commercial areas south of the I- 90 freeway. In 2018, the Freight Mobility Strategic Investment Board (FMSIB) rated this at -grade crossing as the highest ranked unfunded Tier 1 rail crossing in the State out of 4,171 at -grade crossings based upon freight mobility and safety. On average, 58 BNSF freight trains and two AMTRAK passenger trains travel through the Pines/BNSF crossing each day, blocking traffic movements for nearly 3.5 hours. Vehicle delay is expected to increase with the addition of a second mainline BNSF track at Pines Road in 2019. In addition, about 34,000 vehicles pass through the adjacent Pines/Trent intersection, including freight from Canada and northern Idaho. The average daily traffic volume on Pines Road is more than double the vehicles of the funded Barker Road project. Pines Road is also the primary access to almost 230 acres of undeveloped mixed-use, commercial and industrial land. Total project cost is estimated at $29 million, and the City has secured $3.2 million in local funds. The City currently has four pending grant requests including federal applications for BUILD and both rounds of CRISI, as well as a grant request from the Spokane Regional Transportation Council (SRTC). State funding in the amount of $2.9 million will demonstrate the State's continued partnership and enhance the likelihood of the City being awarded its federal funding requests. Browns Park Capital Budget Request The City respectfully requests that the Legislature allocate $520,000 from the Capital Budget to match the City's 2019 investment of $1.16 million. Browns Park is being converted from an under-utilized neighborhood park to a multipurpose park venue that meets the contemporary needs of our residents, including a 16 court sand volleyball facility capable of hosting large regional events. The City constructed eight volleyball courts, a splash pad and a basketball court between 2014 and 2016, at a cost of $447,500, and constructed eight additional volleyball courts in 2018 at a cost of $176,000. The requested allocation would help pay for the installation of a new playground, a new restroom and a neighborhood picnic shelter. Defend Local Control The City of Spokane Valley incorporated in 2003 as a direct result of the desire of our citizens to have substantial local control of decision-making A foundational belief for the Council and the citizens they represent is that the most effective level of government is the one closest to the people, which is the city form of government. As such, the Council urges the Legislature to respect local decision-making wherever appropriate, and not infringe into those areas that have traditionally been regulated by elected City officials. Protect the Local State -Shared Revenues The City requests that the Legislature preserve and restore local state -shared revenues. These funds include the Liquor Excise Tax Account ($458,560 in 2017), Liquor Board Profits ($794,980 in 2017), Municipal Criminal Justice Assistance Account ($481,758 in 2017), City -County Assistance Account and Marijuana Revenues ($75,312 in 2017). Specifically, the City supports legislation that removes the 2011 cap on Page 1 of 2 Spokane .00i01411ey• Liquor Profit revenues to restore the historical 50/50 revenue sharing relationship between the State and local governments. The City is home to many warehouses and manufacturing facilities. As a result, the City has received over $500,000 each year in streamlined sales tax mitigation payments to compensate the City for financial losses when the State switched to a destination -based sales tax system. With the U.S. Supreme Court's Wayfair decision, and State passage of the Marketplace Fairness Act, the Legislature will suspend streamlined sales tax mitigation payments in the 2019-21 biennium. Further, the Department of Revenue will be reporting to the Legislature on expected revenue gains from implementation of the Marketplace Fairness Act and whether they are equal to or in excess of revenue losses to cities. The City requests that cities receiving SST mitigation are made whole through this transition. Protect Businesses by Reforming State Regulatory Burden The City strongly supports businesses small and large, in our City and across the state, because they are the lifeblood of our economy. Unfortunately, these businesses are forced to compete in a state regulatory environment that is increasingly burdensome, making it difficult to compete with businesses in neighboring states. Of most urgent concern is the regressive state business & occupation tax, as well as reforming the Department of Children, Youth and Families oversight program. The City supports rebalancing the state- wide regulatory framework to encourage and support business development and retention. Support Prohibition of Recreational Marijuana Home Growing and Retention of Local Authority The City supports the continued prohibition on home growing of recreational marijuana. Allowing home growing of recreational marijuana will unnecessarily increase youth access, illegal diversion, and criminal activity related to marijuana. Neither the State nor local cities have sufficient resources to adequately enforce home growing. Allowing home growing will place an additional and unnecessary cost burden on local cities that primarily have to deal with the impacts from legalized marijuana. The City supports retention of local land use, building, fire, and other public health and safety regulatory authority, up to and including local authority to enact marijuana growing prohibitions. Condominium Liability Reform The City supports legislation that incentivizes the construction of condominiums by reducing the liability developers incur for construction defects, while continuing to balance consumer protection provisions. Under the current liability laws, developers are incentivized to construct apartments rather than condominiums, resulting in fewer options for home buyers to enter the real estate market. Reducing the liability for developers will increase housing choices in communities throughout the state. Increased funding for the Basic Law Enforcement Academy The City supports increased funding and other solutions to ensure newly hired officers are able to complete training through the Basic Law Enforcement Academy (BLEA) at the Criminal Justice Training Commission, with two training sessions guaranteed to be held in the Spokane Region. At current funding levels, the Criminal Justice Training Commission has a backlog of officers awaiting training. State law requires that officers be trained within six months of hire. The current backlog exceeds this statutory timeline. This results in law enforcement agencies throughout the state hiring new officers, and then keeping them on staff for up to six months, but unable to perform police work until their training is complete. Prevailing Wage Calculations The City respectfully requests that Chapter 248, Laws of 2018 relating to application of collective bargaining agreements to calculating prevailing wage by the Department of L & I, be either revised or repealed. The effect of these changes has been to triple the cost of certain workers on public projects. The City applied for and received a number of grants for projects requiring such work, and now will not have sufficient funds to complete these projects. The City will have to either abandon these valuable projects, or attempt to find additional funds from ever -dwindling funds. This new calculation takes into account improper tasks in determining the prevailing wage, driving the prevailing wage far beyond what is appropriate or reasonable for such work. The City supports AWC legislative agenda items that serve the best interests of Spokane Valley. Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 8, 2019 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. Report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Barker Rd/I-90 Westbound (WB) Interchange — Modified WSDOT Interlocal Agreement GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: September 4, 2018 — Administrative Report on Project and WSDOT Interlocal November 20, 2018 — Motion Consideration on WSDOT Interlocal Agreement BACKGROUND: Improvements at the existing Barker Road/I-90 interchanges are warranted to handle current traffic volumes. The Barker Road Bridge over 1-90 has two lanes and does not meet height clearance requirements. To add additional lanes, the existing bridge will need to be lowered or a new bridge must be constructed. The Washington State Department of Transportation (WSDOT) is currently designing interim improvements for the eastbound interchange on the south side of the freeway. Interim improvements include a single roundabout with additional approach lanes. Similar improvements are needed for the westbound interchange. WSDOT requested that the City manage the engineering design of the westbound interchange with WSDOT paying for the costs of the engineering phase, including internal City costs. WSDOT has Connecting Washington funds which includes improvements to the 1-90 corridor from Barker Road to Harvard Road. An Interlocal Agreement with WSDOT is necessary for the City to provide the services that WSDOT is requesting. To proceed with the Engineering Services for the interchange work, a Request for Qualifications (RFQ) for the westbound interchange design was advertised on June 29, 2018. HDR was selected as the most qualified firm to perform design services on the project. Staff has finalized scope of work and fee with HDR for the project and during the November 20, 1028 Council meeting, Council approved a contract with HDR for a maximum payable amount of $373,012.27. Staff and WSDOT drafted an Interlocal agreement that specifies the scope of work and financial conditions. According to the original Interlocal Agreement, WSDOT would issue a $900,000 payment to the City to cover the consultant fees and City internal costs. At the completion of the project, the City would return to WSDOT all remaining funds. On November 20, 2018, City Council unanimously approved a motion consideration to allow the City manager to execute the Interlocal Agreement. Following the November 20, 2018 meeting, the City Manager signed the agreement and sent it to WSDOT for execution. On December 13, 2018, WSDOT notified staff that recent WSDOT policy changes require modifications to Section 2.1 of the Interlocal agreement. Rather than receiving a lump sum payment, the City will be reimbursed, on a monthly basis for direct and indirect costs in an amount not to exceed $900,000. Attached is a copy of the revised Interlocal Agreement. The engineering phase is estimated to cost approximately $600,000. OPTIONS: 1) Authorize staff to execute the Interlocal Agreement with WSDOT for the design of the project or, 2) Take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to finalize and execute the Interlocal Agreement with WSDOT for Engineering Services associated with the Barker Rd/1-90 Westbound Interchange project. BUDGET/FINANCIAL IMPACTS: As indicated in the Interlocal Agreement, the City will be reimbursed for its costs up to $900,000. The City would be responsible for all costs in excess of $900,000 but we do not anticipate this will be necessary. STAFF CONTACT: Gloria Mantz, PE, Engineering Manager ATTACHMENTS: Interlocal Agreement GCB 2995 INTERLOCAL AGREEMENT This Interlocal Agreement (Agreement) is entered into between the City of Spokane Valley, a political subdivision of the State of Washington, hereinafter referred to as "Local Agency," and Washington State Department of Transportation, hereinafter referred to as "WSDOT," hereinafter to be referred to individually as the "Party" and collectively as the "Parties". Recitals A. The Local Agency is planning the design to improve congestion at the Barker Interchange north ramp terminal with interim intersection improvements hereinafter referred to as the "Project," as shown in Exhibit A. Now Therefore, pursuant to the provisions of RCW Chapter 39.34, the Interlocal Cooperation Act and to the above recitals and Exhibit A that are incorporated herein as if fully set forth below and in consideration of the terms, conditions, covenants and performances contained in or attached hereto and by this reference made a part of this Agreement. It Is Mutually Agreed As Follows: 1. Pre -Construction Provisions 1.1 The plans, specifications, and special provisions (Project Documents) are to be prepared in accordance with the current State of Washington Standard Specifications for Road, Bridge, and Municipal Construction, 2018 edition, and amendments thereto (2018 Standard Specifications), and the Washington State Department of Transportation Design Manual, M 22-01, current version, unless otherwise noted. 1.2 The Local Agency agrees to complete the interim engineering design of a single lane roundabout at Barker Road and Cataldo Avenue. Upon WSDOT's acceptance, the Project Documents will be submitted to WSDOT to complete right-of-way acquisition and construction of the intersection. Design changes after WSDOT acceptance will be the sole responsibility of WSDOT. 2. WSDOT Funding Commitments and Payments 2.1 Both Parties benefit by this Project and WSDOT, in consideration of the faithful performance of the Work to be done by the Local Agency, agrees to reimburse the Local Agency for the actual direct and related indirect cost of the Work. The Local Agency agrees to invoice WSDOT and provide supporting documentation for all charges, and WSDOT agrees to pay the Local Agency within thirty (30) days of receipt of an invoice. Payments shall not be more frequent than one per month. A partial payment will not constitute agreement as to the appropriateness of any item and that, at the time of final invoice, the GCB 2995 Page 1 of 5 Parties will resolve any discrepancies. The invoice shall be sent to Mary Jensen, Engineering Manager, Eastern Region, 2714 N. Mayfair St, Spokane WA. 99207-2050. 2.2 The Local Agency agrees to pay all costs in excess of $900,000 necessary to complete the Project. 2.3 WSDOT will require the Local Agency to submit a summary report at the close of the Project detailing what was delivered. 2.4 At the completion of the Project all unused funds shall be returned to WSDOT. 3. Term 3.1 Unless otherwise provided herein, the term of this Agreement shall commence as of the date this Agreement is fully executed and shall continue until the Project is completed and all Local Agency obligations for payment have been met, unless otherwise terminated pursuant to Section 7. 4. Legal Relations 4.1 It is understood that this Agreement is solely for the benefit of the Parties hereto and gives no right to any other party. No joint venture, agent -principal relationship or partnership is formed as result of this Agreement. No employees or agents of one Party or any of its contractors or subcontractors shall be deemed, or represent themselves to be, employees or agents of the other Party. 5. Applicable Laws Venues 5.1 In the event that either Party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this Agreement, the Parties agree that any such action or proceedings shall be brought in Thurston County Superior Court in the State of Washington. Further, the Parties agree that each will be solely responsible for payment of its own attorney's fees, witness fees, and costs. The Local Agency agrees that it shall accept personal service of process by Certified U.S. Mail or overnight mail delivery directed to the Local Agency. If service cannot be completed in this manner, the Local Agency designates the Secretary of State of Washington as agent for the purpose of personal service of process. 6. Amendments 6.1 This Agreement may be amended or modified only by the mutual agreement of the Parties. Such amendments or modifications shall not be binding unless they are in writing and signed by persons authorized to bind each of the Parties. 7. Termination GCB 2995 Page 2 of 5 7.1 Neither WSDOT nor the Local Agency may terminate this Agreement without the written concurrence of the other Party. 7.2 Any termination of this Agreement shall not prejudice any rights or obligations accrued to the Parties prior to termination. 8. Disputes Resolution 8.1 The Parties agree that any and all disputes, claims and controversies arising out of or relating to this Agreement shall be submitted to a mediator selected by both Parties for mediation pursuant to Section 8.2 below. 8.2 Mediation. Either Party may commence mediation by providing the other Party with a written request for mediation, setting forth the matter in dispute and the relief requested. The Parties agree to cooperate with one another in the selection of a mediation service and scheduling of the mediation proceedings. The Parties agree to participate in the mediation in good faith. If the Parties do not agree on a mediation service to conduct the mediation, the mediation shall be conducted in accordance with the Construction Industry Mediation Rules of the American Arbitration Association. All offers, promises, conduct and statements, whether written or oral, made in the course of mediation are confidential, privileged, and/or inadmissible for any purpose in any litigation or arbitration of the dispute; provided, that evidence that is otherwise admissible or discoverable shall not be rendered inadmissible or non -discoverable as a result of its use in mediation. 9. Indemnification and Hold Harmless 9.1 The Local Agency agrees to defend, indemnify, and hold harmless WSDOT, including its officers, employees, and agents, from any and all claims, demands, losses, and/or liabilities to or by third parties arising from, resulting from, or connected with, acts or omissions performed or to be performed under this Agreement by the Local Agency, its agents, employees, contractors, subcontractors, consultants, and suppliers of any tier, including acts or omissions of Local Agency's invitees and licensees, to the fullest extent permitted by law and subject to the limitations provided below. 9.1.1 The Local Agency's duty to defend and indemnify WSDOT, including its officers, employees, and agents, shall not apply to liability for damages arising out of bodily injury to persons or damage to property caused by or resulting from the sole negligence of WSDOT, including its officers, employees, and agents. The Local Agency's duty to defend and indemnify WSDOT, including its officers, employees, and agents, for liability for damages arising out of bodily injury to persons or damage to property caused by or resulting from the concurrent negligence of (a) WSDOT, including its officers, employees, and agents, and (b) the Local Agency, its employees, contractors, subcontractors, and suppliers of any tier, and invitees and licensees, shall apply only to the extent of negligence of the Local Agency, its GCB 2995 Page 3 of 5 agents, employees, contractors, subcontractors, and suppliers of any tier, invitees and licensees. 9.1.2 The Local Agency specifically and expressly and by mutual agreement waives any immunity that it may be granted under the Washington State Industrial Insurance Act, Title 51 RCW. Further, the indemnification obligation under this Agreement shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable to or for any third party under workers' compensation acts, disability benefits acts, or other employee benefits acts; provided, the Local Agency's waiver of immunity by the provisions of this Section extends only to claims against the Local Agency by WSDOT, and does not include, or extend to, any claims by the Local Agency's employees directly against the Local Agency. 9.2 WSDOT agrees to defend, indemnify, and hold harmless the Local Agency, including its officers, employees, and agents, from any and all claims, demands, losses, and/or liabilities to or by third parties arising from, resulting from, or connected with, acts or omissions performed or to be performed under this Agreement by WSDOT, its agents, employees, contractors, subcontractors, consultants, and suppliers of any tier, including acts or omissions of WSDOT's invitees and licensees, to the fullest extent permitted by law and subject to the limitations provided below. 9.2.1 WSDOT's duty to defend and indemnify the Local Agency, including its officers, employees, and agents, shall not apply to liability for damages arising out of bodily injury to persons or damage to property caused by or resulting from the sole negligence of the Local Agency, including its officers, employees, and agents. WSDOT's duty to defend and indemnify the Local Agency, including its officers, employees, and agents, for liability for damages arising out of bodily injury to persons or damage to property caused by or resulting from the concurrent negligence of (a) the Local Agency, including its officers, employees, and agents, and (b) WSDOT, its employees, contractors, subcontractors, and suppliers of any tier, and invitees and licensees, shall apply only to the extent of negligence of WSDOT, its agents, employees, contractors, subcontractors, and suppliers of any tier, invitees and licensees. 9.2.2 WSDOT specifically and expressly and by mutual agreement waives any immunity that it may be granted under the Washington State Industrial Insurance Act, Title 51 RCW. Further, the indemnification obligation under this Agreement shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable to or for any third party under workers' compensation acts, disability benefits acts, or other employee benefits acts; provided, WSDOT's waiver of immunity by the provisions of this Section extends only to claims against WSDOT by the Local Agency, and does not include, or extend to, any claims by WSDOT's employees directly against WSDOT. 9.3 This indemnification and waiver shall survive the termination of this Agreement. GCB 2995 Page 4 of 5 10. Signatures In Witness Whereof, the Parties hereto have executed this Agreement as of the Party's date signed last below. CITY OF SPOKANE VALLEY WASHINGTON STATE DEPARTMENT OF TRANSPORTATION By: By: Printed: Printed: Mike Gribner, P.E. Title: Title: Regional Administrator Date: Date: APPROVED AS TO FORM APPROVED AS TO FORM By: By: ..________--2.,..z>/ Printed: Printed: L. Scott Lockwood Title: Title: Assistant Attorney General Date: jc-7a ° 1 Date: //7 GCB 2995 Page 5 of 5 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 8, 2019 Department Director Approval: Check all that apply: ['consent ❑ old business ® new business ['public hearing ['information ❑admin. report ['pending legislation ['executive session AGENDA ITEM TITLE: Motion Consideration: Memorandum of Understanding — Spokane County Water District #3 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: • November 13, 2018 — City Ordinance 18-024 adopting the 2019 City Budget, including $7,288,200 for Fund 311 — Pavement Preservation Fund • December 18, 2018 — Administrative Report discussing this Draft Memorandum of Understanding (MOU). BACKGROUND: Spokane County Water District #3 (SCWD#3) is planning to advertise for construction of a 3 -mile long water transmission line project in January 2019, and intends to construct the project throughout the 2019 construction season. This project will result in a 10'- 12' wide asphalt trench patch over the length of the project. Staff have evaluated the pavement condition along the route of the water district's project and concluded that three different street sections are eligible candidates for full width pavement preservation measures: Valleyway from Marguerite to Mullan, Farr from Appleway to 8th Ave, and Woodruff from 9th Ave to 10th Ave. Staff believes this to be an opportune time to preserve the identified streets while minimizing the impact to the travelling public. As coordinated with SCWD#3, instead of the project paving back 10'-12' of trench, the scope of the district's pavement work will increase to preserve the pavement of the full road width. SCWD#3 has agreed to include this pavement preservation scope of work as an Additive Bid Schedule to their water project contract. This Memorandum of Understanding (MOU) establishes the agreement between the City and SCWD#3. As part of the agreement, the City will contribute funds to the project, covering expenses related to the design, construction, and inspection of the City's requested pavement preservation work. The City has estimated the total pavement preservation cost to be $375,000. OPTIONS: 1. Move to authorize the City Manager to finalize and execute the Memorandum of Understanding with Spokane County Water District #3 as drafted; or 2. Take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to finalize and execute the Memorandum of Understanding with Spokane County Water District #3 for 2019 Pavement Preservation work. BUDGET/FINANCIAL IMPACTS: The City's work contemplated with this MOU is budgeted in Fund 311, Pavement Preservation Fund. The total cost to the City is estimated not to exceed $375,000. STAFF CONTACT: Bill Helbig, PE — City Engineer ATTACHMENTS: Memorandum of Understanding — Final Draft; Project Map PROJECT MAP — SCWD #3 Waterline / COSV Pavement Preservation 1 Three locations: - Valleyway — Marguerite to Mullan - Farr — Appleway to 8th - Woodruff — 9th to 10th SCWD#3 2019 CN Phases 1, 2, 3 Legend SCWD#3 2019 Ph 1 SCWD#3 2019 Ph 2 SCWD#3 2019 Ph 3 Municipality Name r- ---j Spokane Valley CSV_OASIGIM Streets Street RED LABEL TEXT IS PCI RATING OF ROAD SEGMENT O 0.15 0.3 0.6 Miles I I I Wm* I 1.6999,9. r r ; S 9 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SPOKANE VALLEY AND SPOKANE COUNTY WATER DISTRICT (SCWD) NO. 3 FOR THE PAVING OF ELIGIBLE SPOKANE VALLEY STREET SEGMENTS FOR THE SCWD WATER SERVICE AREA 1-2 INTERTIE PROJECT IN CONJUCTION WITH 2019 PAVEMENT PRESERVATION PROJECTS WHEREAS, the CITY OF SPOKANE VALLEY (the CITY) has planned and budgeted for pavement preservation projects in 2019 to take place throughout the City (the PRESERVATION PROJECTS) funded by Spokane Valley Fund 311 — Pavement Preservation Fund. It is anticipated that the site-specific schedule of PRESERVATION PROJECTS will be individually advertised for each standalone project segment throughout the first half of 2019. PRESERVATION PROJECTS work generally includes pavement preservation measures such as pavement grinding, overlay, patching, and associated curb and sidewalk repairs or upgrades as applicable; and WHEREAS, as a part of its 2019 Construction Program, SPOKANE COUNTY WATER DISTRICT NO. 3 (SCWD#3) a Washington State Water District, is constructing a project known as the WSA 1-2 INTERTIE Project, hereinafter referred to as the WATER PROJECT, which overlaps City street segments that are eligible for funding through City Fund 311; and WHEREAS, SCWD#3 will coordinate with the CITY to incorporate full -width pavement preservation measures on those eligible PRESERVATION PROJECT road segments that overlap the WATER PROJECT; and WHEREAS, SCWD#3 will increase the WATER PROJECT contract scope of work to fully capture the City's PRESERVATION PROJECT scope of work; and WHEREAS, the CITY and the SCWD#3 agree that paving of the eligible street segments with City funds from Fund 311 and in conjunction with the WATER PROJECT would benefit the ratepayers, taxpayers, and the traveling public; NOW, THEREFORE, the CITY and the SCWD#3 do hereby agree as follows: ARTICLE 1 — JOINT RESPONSIBILITIES Plans and specifications for the WATER PROJECT will be prepared, bid, and awarded by SCWD#3 to the winning contractor (the CONTRACTOR) in early 2019. SCWD#3 and the CITY will coordinate for inclusion into the contract documents as an Additive Schedule to the contract scope. SCWD#3 will prepare the required contract documents for the Additive, which will reference the WATER PROJECT specifications, which reference the 2018 Standard Specifications for Road, Bridge, and Municipal Construction as published by the Washington State Department of Transportation. Included PRESERVATION PROJECT street segments include the following limits: • Valleyway Avenue — Marguerite Road to Mullan Road. • Farr Road — Appleway Boulevard to 81h Avenue. • Woodruff Road — 91h Avenue to 10th Avenue. Page 1 of 4 At the time of bid and award, SCWD#3 will coordinate with the CITY to evaluate the Additive bids received and seek CITY approval of Additive bids received prior to accepting said Alternate. ARTICLE 2 — RESPONSIBILITY OF THE CITY 1. The CITY shall make payments to the SCWD#3 as reimbursement for the cost of engineering work associated with the Additive scope of work. If the Additive work is accepted, the CITY shall make payments to the SCWD#3 as reimbursement for the costs of the accepted Additive scope of work in accordance with the contract terms, in order that work will proceed according to schedule. 2. The CITY shall have full control over any Change Orders associated with the PRESERVATION PROJECT Additive scope of work. 3. The CITY shall promptly respond to any SCWD#3 PRESERVATION PROJECT Additive requests, in a time and manner fitting the nature of the request. In no event shall the City take more than three calendar days to respond to a SCWD#3 PRESERVATION PROJECT Additive request. 4. The CITY shall designate a "responsible person" who shall represent the City's interest during the construction of the PRESERVATION PROJECT Additive. 5. The CITY shall be responsible for reimbursing SCWD#3 for costs directly associated with a delay in the project caused by actions of the CITY. ARTICLE 3 — RESPONSIBILITIES OF SCWD#3 1. SCWD#3 shall be the administrator for the PRESERVATION PROJECT work and any PRESERVATION PROJECT work shall be coordinated with CITY. 2. SCWD#3 shall be responsible for the inspection and testing of all work and materials involved in the PRESERVATION PROJECT Additive, including HMA compaction testing and HMA assurance testing in accordance with the 2018 Standard Specifications for Road, Bridge, and Municipal Construction. SCWD#3 shall measure the necessary Additive pay items related to the PRESERVATION PROJECT and include items in the pay estimate. A copy of the PRESERVATION PROJECT full width HMA area field measurements shall be provided to CITY by the SCWD#3. After the inspections and testing pass, SCWD#3 shall not be liable for any maintenance of the roadways or for any construction defects in the PRESERVATION PROJECT. Notwithstanding the foregoing, this provision shall not affect the CITY's right to pursue remedies for such construction defects from the CONTRACTOR. 3. The plans and specifications for the construction of the PRESERVATION PROJECT shall be prepared by SCWD#3 and provided to the CITY for review prior to advertising the project for bid. SCWD#3 shall coordinate with the CITY and take reasonable measures to ensure that the PRESERVATION PROJECT plans are compatible with the scope of work contemplated under the City's PRESERVATION PROJECTS and is consistent with adopted City standards. 4. SCWD#3 shall designate a "responsible person" who shall represent SCWD#3's interest during the construction of the WATER PROJECT and shall coordinate with the CITY on any modifications or changes needed by SCWD#3 in conjunction with the work. Page 2 of 4 5. SCWD#3 shall be responsible for the inspection and testing of all work and materials related to the construction of all work, including compaction testing and soils testing within the project's complete scope of work. SCWD#3 shall provide a representative to perform inspection duties relative to the construction of the WATER PROJECT and PRESERVATION PROJECT, as discussed above. SCWD#3's representative shall provide tabulations of the PRESERVATION PROJECT Additive pay quantities to the CITY prior to SCWD#3 acceptance of all PRESERVATION PROJECT Additive -related pay estimates. CITY shall respond to SCWD#3 regarding approval or disagreement with pay quantities within three calendar days of receipt. ARTICLE 4 — ALLOCATION OF COSTS 1. This Memorandum of Understanding, once fully executed, shall establish a commitment by City to reimburse the SCWD#3 for all costs related to the PRESERVATION PROJECT Additive, including all appropriate taxes. 2. SCWD#3 shall prepare monthly pay estimates for the WATER PROJECT with the PRESERVATION PROJECT Additive work broken out as a separate schedule. The PRESERVATION PROJECT Additive quantities shall be based upon the tabulations of pay quantities as provided by SCWD#3 and coordinated with the CITY. 3. Prior to the signing of each pay estimate by SCWD#3 and the Contractor, SCWD#3 shall coordinate with the CITY regarding those amounts to be paid to the contractor by SCWD#3 for the work on the PRESERVATION PROJECT Additive scope of work. 4. SCWD#3 shall include copies of the signed pay estimates as attachments to the monthly invoices to the CITY. The CITY shall pay SCWD#3, within 30 days of the receipt of the invoice, for all engineering costs and construction costs due to the contractor in association with the PRESERVATION PROJECT. 5. SCWD#3 shall obtain a permit from the CITY to perform work within the CITY'S right-of-way for the contracted scope. 6. The CITY shall pay SCWD#3 $18,500 for engineering fees associated with preparation of contract documents. SCWD#3 shall be paid for this service, regardless of the CITY's acceptance or rejection of Additive bid results. ARTICLE 5 — DURATION This Agreement shall terminate upon the completion of the construction project provided for hereunder and completion of payments under the prevailing wage laws, provided that any warranties from the contractor to SCWD#3 or the CITY shall continue in full force and effect. CITY OF SPOKANE VALLEY: By: Date: City Manager Page 3 of 4 APPROVED AS TO FORM: By: Date: Office of the City Attorney SCWD#3: By: Date: Kelly Williquette General Manager, Spokane County Water District No. 3 Page 4 of 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 8, 2019 Department Director Approval: ❑ Check all that apply: ❑ consent n old business new business n public hearing ❑ information n admin. report n pending legislation AGENDA ITEM TITLE: Motion Consideration- Planning Commission Mayoral Appointments GOVERNING LEGISLATION: Spokane Valley Municipal Code 18.10. BACKGROUND: Three Planning Commissioner terms expired December 31, 2018: Timothy Kelley, Suzanne Stathos, and James (JJ) Johnson. Mr. Kelley and Mr. Johnson submitted an application for re- appointment consideration. Ms. Stathos indicated she did not wish to be considered for re -appointment. According to SVMC 18.10, members of the Planning Commission shall be nominated by the Mayor and confirmed by a majority vote of at least four members of the City Council. Planning Commissioners shall be selected without respect to political affiliations, and shall serve without compensation. A vacancy announcement was posted on the City's webpage, and was published in the Valley News Herald, and The Exchange. The deadline to submit an application was 4:00 p.m. Friday, December 7, 2018; and once the deadline passed, copies of the applications were distributed to each Councilmember. OPTIONS: Confirm or not confirm, the Mayor's recommendations for appointment to the Planning Commission. If the Mayor's recommendations are not confirmed by Council, Mayor Higgins may either make other recommendation(s), or the matter can be postponed. RECOMMENDED ACTION OR MOTION: "I move to confirm the Mayor's nominations for appointment of James (JJ) Johnson, Timothy Kelley, and Robert McKinley, each for a three-year term beginning January 1, 2019, and ending December 31, 2021. BUDGET/FINANCIAL IMPACTS: n/a STAFF/COUNCIL CONTACT: Mayor Higgins ATTACHMENTS: Copies of applications. .Qee G 411ir Application Form for Committees/Boards/C t missionsOOC S�+ C �0 Okajle Return completed form to i ly aerie of s %8 �.�Valley. Spokane Valley City Hall po 10210 East Sprague Avenue Spok allij�W A 9 61e Phone: 509-720-5102 eiminbr'idtte tt1sf10 t le� I Ua/�E, y [Note: To meet an application deadline, applications may be faxed or e-mailed. However, the Clerk's office will need an , • naksigncd application prior to appointment. One application per position please. DO NOT SUBMIT AN APPLICATION UNLESS THER N OPENING. OPENINGS ARE POSTED ON THE CITY'S WEBPAGE AND ADVERTISED IN THE LOCAL NEWSPAPERS. Call the City Clerk if you have questions] [ AM INTERES'I'El) IN SERVING ON THE FOLLOWING COMMITTEE: [Check one box; note requirements] [J Panning Cumin ission Mist be a Spokane Valley resident. (See chapter 18.10 SVMC) 'ferns are liar three years. Applicants are selected without respect to political affiliations, and serve without compensation. [ ] Lodgine Tax Advisory Committee (L'IAC) - Need not be a Spokane Valley resident. (See chapter 3.20 SVMC) Terms are for one or two years. Committee consists of five members; One Councilmember: appointed by the Mayor, confirmed by the Council. Two who represent a business required to collect the tax (hotels, motels, etc.). Two involved in funded activities (such as a non-profit organization to increase tourism). Identify the business or organization you represent [ ] Spokane County Housing and Community Development Advisory Committee (HCDAC) HCDAC includes two Spokane Valley residents; terms not to exceed three years. Spokane Valley appointment pending final approval by Spokane County Board of Commissioners. Spokane County Application and Supplemental Application also required, [ ] Spokane County human Rights Task Force —Terms are for four years. Must be a resident of Spokane Valley. The Board currently meets 2' Tuesday of each month, 3:30 to 5:00 at Catholic Charities, l2 E 5'h Spukane. 1 1 Spokane !lousing Authority (SHA) — regional committee, five members. Terms are five years. One individual directly assisted by the Authority,. jointly appointed by Spokane Mayor, Spokane Valley Mayor, and Chair ofBoard of County Commissioners. Two individuals who work or reside within Spokane City limits. One individual who works or resides in unincorporated Spokane County. One individual who works or resides within Spokane Valley City limits. Check with the City Clerk concerning a vacancy on this committee. [ 1 Tourism Promotion Area, Hotel Advisory Committee (aka 1 lotel/Motel Association) — Terms are for three years. Spokane Valley appoints two members, and one ex -officio (a member of Council), All nominees must be operators or employees of lodging business within Spokane County. [ ] Other: Name (please print):�Jr'-F�r-��-t Complete residence address: /Z?- C "X r .04e: 'g 'e c i' 99214 Street City Zip Code Complete mailing address (if different from above address): +47A"ik-- ,¢S" ;AW Length of time residing at current address:'S U.S. Citizen? Vjyes [ ]no WA State registered voter? 1)4yes [ ]no What is your preferred way for us to contact you: [Note: lfyou have an unlisted phone number, or do not wish your e- ntail address made public, do not include that information. Once this document is submitted to the City, it becomes subject to public disclosure.] [ 1 Home Phone: [ ] Work phone: [ ] Cell Phone: 1 1 Other message phone: N E-mail address: (please print clearly): ,S (r/48' /c7e6yroascK } Regular trail to residence or trailing address shown above EMPLOYMENT: (Please start with most recent) 1. [ present [ ] previous 1 ime of employer: ��/<4.t/ /' 1. ! •h/eaGS Address: 2av Phone: S__.. ,Szf—T/N9 Position held:„/„.j, ,r1 a ' e_ 4Le res. CS ,1.( Dates of employment: ip�,/7_afQ 7 eedveeT 2. [ ] present [ ] previous Name of employer: Address: Phone: Position held; Dates of employment: 3. [ ] present [ ] previous Name of employer: Address: Phone: Position held: Dates of employment: 4. [ ] present [ ] previous Name of employer: Address: Position held: Dates of employment: Phone: EDUCATION: Name of high school Diploma or GED: [y] yes [ ] no ez' Address:i'✓AGE:/rY- Trade school/college/ niversity: Name of School . fr,e..tfiT�� c'= /471 Diploma: [,] yes [ ] no / Degree or certification earned: /4-7 Trade school/college/university: Name of School �,ie Diploma: [ ] yes [Al no Address: Degree or certification earned: t r Other relevant certifications/licenses: VOLUNTEER EXPERIEN E: Name of social, frau:wilt organirati.ns, etc. current previous nd,C „,z�.41,e' 2. ] current [)4 previous . �i ....0.- — , 7/ Ah.,...,4' x- -Witt 3. [ ] current [ ]'previou...... . vim✓ Gv-" 4. [ ] current j previous J,% -i ht! exii7c7 / .radi...','z?% rff,�P,rC /32;6E- PROFESSIONAI, ORGANIZATIONS. Local, state, or national government boards, committees, or commissions on which you serve or have served 1. [ current id previous -'" — 2, current f'j previous �i 3. [ ] current [ ] previous 4. [ ] current [ J previous 5. [ ] current [ ] previous REASONS for applying for this committee, commission, board: __/191.44/ By signing this application, I certify under penalty of perjury of the laws of the State of Washington that all information is true and correct to the best of my knowledge and belief, I further state that my appointment would not represent a conflict of interest or an appearance of a conflict of interest with the duties of this position. I understand this a *,plir`tion is sub'ect to disclosure ptr:arrr�nt to chapter 42.56 RCW, Signature / 7(Dal Sign ed r,�, Application Form for Committees/Boards/Commissions S (kane Return completed form to City Clerk: Valley- Spokane Valley City Hall 10210 East Sprague Avenue Spokane Valley, WA 99206 Phone: 509-720-5102 cbainbridae@spokanevalley.org [Note: To meet an applica4ioit4ebffime, applications niay be faxed or e-mailed. However, the Clerk's office will need an original, signed application prior to appointment. One application per position please. DO NOT SUBMIT AN APPLICATION UNLESS THERE IS AN OPENING. OPENINGS ARE POSTED ON THE CITY'S WEBPAGE AND ADVERTISED IN THE LOCAL NEWSPAPERS. Call the City Clerk if you have questions.] I AM INTERESTED IN SERVING ON TIIE FOLLOWING COMMITTEE: [Check one box; note requirements] [1 Planning Commission--- Must be a Spokane Valley resident. (See chapter 18.10 SVMC) Terns are for three years. Applicants are selected without respect to political affiliations, and serve without compensation. [ ] Lodging Tax Advisory Committee (LTAC) - Need not be a Spokane Valley resident. (See chapter 3.20 SVMC) Terns are for one or two years. Committee consists of five members: One Coruicihnember: appointed by the Mayor, confirmed by the Council. Two who represent a business required to collect the tax (hotels, motels, etc.). Two involved in funded activities (such as a non-profit organization to increase tourism). Identify the business or organization you represent [ ] Spokane County Housing and Community Development Advisory Committee (HCDAC) HCDAC includes two Spokane Valley residents; terms not to exceed three years. Spokane Valley appointment pending final approval by Spokane County Board of Commissioners. Spokane County Application and Supplemental Application also required. [ ] Spokane County Human Rights Task Force — Terms are for four years. Must be a resident of Spokane Valley. The Board currently meets 2❑d Tuesday of each month, 3:30 to 5:00 at Catholic Charities, 12 E 5'h Spokane. [ ] Spokane Housing Authority (SHA) -- regional committee, five members. Terms are five years. One individual directly assisted by the Authority, jointly appointed by Spokane Mayor, Spokane Valley Mayor, and Chair of Board of County Commissioners. Two individuals who work or reside within Spokane City limits. One individual who works or resides in unincorporated Spokane County. One individual who works or resides within Spokane Valley City limits. Check with the City Clerk concerning a vacancy on this corntittee. [ ] Tourism Promotion Area. Hotel Advisory Committee (aka Hotel/Motel Association) — Terms are for three years. Spokane Valley appoints two members, and one ex -officio (a member of Council). All nominees must be operators or employees of lodging business within Spokane County. [ ] Other: Name (please print): / i✓`1r9fhy , %: / )e / , _5r SI:Pol(frt,/r (44 Street 5 /11RC� Zip Code Complete residence address: 154, 7 G., .4) vt i 4-• Complete mailing address (if different from above address): Length of time residing at current address: / U.S. Citizen? yes [ ]no WA State registered voter? [ yes [ ]no What is your preferred way for us to contact you: [Note: If you have an unlisted phone number, or do not wish your e- mail address made public, do not include that information. Once this document is submitted to the City, it becomes subject to public disclosure] [ ] Home Phone: [ ] Work phone: [ ] Cell Phone: 5-47 ' -T.7- %G/l&"7--:.1 [ ] Other message phone. [ ] E-mail address: (please print clearly): / , .y e A'i. 1T� v d (< 6 C ' , [ ] Regular mail to residence or mailing address shown above EMP OYMENT: (Please start with most recent) 1. present [ ] previous) Name of employer: in e r^, .S E✓1 i /c /fi/- � ! f''l /1,�' �/' G / '`� Address: £1,1 / ,}• fl) �j, 9, ' / Phone: _ - - 7 ` eb Position held.: C.o1/9l /3r 2 j'- Dates of employment: n A 2. [ ] present Xv previous , jf ,.�- Name of employer (U 4'. Lt / �bf f f> ii111-i' >�/ ` * Address: 8 re,' . ,e.. ei l J Phone: r Position held: 0 0 VT;'`;',: '- cr' ,..5"11-1--..9 Dates of employment: ?--6k# -•7t...-I;e ,.54,4ci/ /owL .- ri^ur— 3. [ ] present [ ] previous,_,j Name of employer: /'1��/ - Address: C . 7 < .l/Y �J' i/ l- t'7 r? Position held: Ot./r7/67e _ i,L%r Phone: 1 Dates of employment: oZ fJ .0/d' 4. [ ] present [ ] previops Name of employer: / 4 t Ce --1/14,41 / /`' - Address: r f /� tom i} ugh r. Phone: Position held: 40 v// �¢ � > Dates of employment: '7'r -oo l - a 7 / 4-/"' 5 ✓ > Riu,)/,y., , r EDUCATION: Name of high school ,,, :4-1ef2' .//, t%. Address:5%9,b '! ✓11, C `% Diploma or GED: [/fyes [ ] no Trade school/college/university: Name of School Diploma: [ ] yes [ ] no Trade school/college/university: Name of School Address: Diploma: [ ] yes [ ] no Degree or certification earned: Other relevant certifications/licenses: �*$'%��(" ��/j i/�i �f-/ 'fcc f-� VOLUNTEER EXPERIENCE: Name of social, fraternal, organizations, etc. 1. [ ] current [ ] previous 2. [ ] current [ ] previous 3. [ ] current [ ] previous 4. [ ] current [ ] previous g12 - if,�� Addre s: Degree or certification earned: /t/is PROFESSIONAL ORGANIZATIONS. Local, state, or national government boards, committees, or commissions on which you serve or have sery �7�i S 1. [ ]current ` ]previous S !,�- ' P� ' ( f '�f��/ /� �: �� zp1�.�/�(�y�iz, j¢e 2. [ ] current) previous S6,6 (6Re . �,/ � �r / f' j "f �/ r� . G',, rilZi L,. 3. [ ] current [9] previous 9 6-C. l -16r' .91ci ` s G" 4. [ ] current fir] previous o/3__- /"., /j' -r/; ' f ✓Tf �t �` 5. [ ]current ,[7(] previous . s� j/'1 d �'?� ; ' f ' f -�" 5 c" r . .5 . ' n w leo 12& cv/f. REASONS for applying for this committee, commission, board: /vLf e_ file- By ile - By signing this application, I certify under penalty of perjury of the laws of the State of Washington that all information is true and correct to the best of my knowledge and belief. I further state that my appointment would not represent a conflict of interest or an appearance of a conflict of interest with the duties of this position. I understand this ap . li . on is sub' - t t isclosure .,irsuant to chapter 42.56 RCW. Signature rl a.-.6-("1.44e't.._ 7f Date Signed Application Form for Committees/Boards/Commissions Spokane RECEIVED' Return completed form to City Cleric: Spokane Valley City Hall 10210 East Sprague Avenue Spokane Valley, WA 99206 Phone: 509-720-5102 ebainbridge,(a,spokanevalley.org [Note: To meet an applicateiPPT fits, ap 1e i s lrffaixed or e-mailed. However, the Clerk's office will need an original, signed application prior to appointment. One application per positron please. DO NOT SUBMIT AN APPLICATION UNLESS TIIERE IS AN OPENING. OPENINGS ARE POSTED ON THE CITY'S WEBPAGE AND ADVERTISED IN THE LOCAL NEWSPAPERS. Call the City Clerk if you have questions.] I AM INTERESTED IN SERVING ON THE FOLLOWING COMMITTEE: [Check one box; note requirements] [X] Planning Commission—11lust be a Spokane Valley resident. (See chapter 18.10 SVMC) Terms are for three years. Applicants are selected without respect to political affiliations, and serve without compensation. [ ] Lodging Tax Advisory Committee (LTAC) - Need not be a Spokane Valley resident. (See chapter 3.20 SVMC) Terms are for one or two ye US. Committee consists of five members: One Councilrnember: appointed by the Mayor, confirmed by the Council. Two ho represent a business required to collect the tax (hotels, motels, etc.). Two involved in funded activities (such as a non-profit organization to increase tourism). Identify the business or organir_ation you represent [ ] Spokane County Housing and Communitti• Development Advisory Committee (HCDAC) HCDAC includes two Spokane Valley residents; terms not to exceed three years. Spokane Valley appointment pending final approval by Spokane County Board of Commissioners. Spokane County Application and Supplemental Application also required. [ ] Spokane County Human Rights Task Force — Terms are for four years. Must be a resident of Spokane Valley. The Board currently meets 2"d Tuesday of each month, 3:30 to 5:00 at Catholic Charities, 12 E 56 Spokane. [ ] Spokane Housing Authority (SHA) — regional committee, five members. Terms are five years. One individual directly assisted by the Authority, jointly appointed by Spokane Mawr. Spokane Valley Mayor, and Chair of Board of County Commissioners. Two individuals who work or reside within Spokane City limits. One individual who works or resides in unincorporated Spokane County. One individual who works or resides within Spokane Valley City limits. Check with the City Clerk concerning a vacancy on this committee. [ ] Tourism Promotion Area. hotel Advisory Committee (aka Hotel/Motel Association) — Terms are for three years. Spokane Valley appoints two members, and one ex -officio (a member of Council). All nominees must be operators or employees of lodging business within Spokane County. [ ] Other: Name (please print): Robert (Bob) McKinley Complete residence address: 1805 S Felts Rd, Spokane Valley, WA 99206 Street City Zip Code Complete mailing address (if different from above address): Length of time residing at current address: 9 years U.S. Citizen? [X]yes [ ]no WA State registered voter? [X]yes [ ]no What is your preferred way for us to contact you: [Note:: If you have an unlisted phone number, or do not wish your e- mail address made public, do not include that information. Once this document is submitted to the City, it becomes subject to public disclosw•e.J [ ] Home Phone: [X] Work phone: (509) 892-5905 [ ] Cell Phone: [ ] Other message phone: [ ] E-mail address: (please print clearly): [X] Regular mail to residence or mailing address shown above EMPLOYMENT: (Please start with most recent) 1. [X] present [ ] previous Name of employer: Robert P McKinley CPA PC Address: 505 N Argonne Rd Ste A103, Spokane Valley WA 99212 Phone: (509) 892-5905 Position held: President- Dates of employment: 1999 to current 2. [ ] present [ ] previous Name of employer: Address: Phone: Position held: Dates of employment: 3. [ ] present [ ] previous Name of employer: Address: Phone: Position held: Dates of employment: 4. [ ] present [ ] previous Name of employer: Address: Phone: Position held: Dates of employment: EDUCATION: Name of high school Valley Christian School Diploma or GED: [X] yes [ ] no Trade school/college/university: Name of School Spokane Falls CC Diploma: [X] yes [ ] no Trade school/college/university: Name of School Biola University Diploma: [x] yes [ ] no Address: 10212 E 9th Ave, Spokane Valley, WA 99206 Address: 3410 W Fort George Wright Dr, Spokane 99224 Degree or certification earned: Applied Arts Address: 13800 Biola Ave, LaMirada, CA 90639 Degree or certification earned: Bachelor of Science Other relevant certifications/licenses: VOLUNTEER EXPERIENCE: Name of social, fraternal, organizations, etc. 1. [X] current [ ] previous Rotary of Spokane Valley, Treasurer 2. [X] current [ ] previous Embrace Washington, Board Member 3. [ ] current [X] previous 'Washington Association of Accountants Board Member & President 4. [X] current [ ] previous Spokane Gun Club, Board Member PROFESSIONAL ORGANIZATIONS. Local, state, or national government boards, committees, or commissions on which you serve or have served. 1. [X] current [ ] previous Spokane Valley Chamber - Government Action Committee 2. [ ] current [ ] previous 3. [ ] current [ ] previous 4. [ ] current [ ] previous 5. [ ] current [ ] previous REASONS for applying for this committee, commission, board: To provide direction in the growth of the of the Spokane Valley. I believe as a business owner 1 will bring a unique perspective to the commision. By signing this application, 1 certify under penalty of perjury of the laws of the State of Washington that all information is true and correct to the best of my knowledge and belief. I further state that my appointment would not represent a conflict of interest or an appearance of a conflict of interest with the duties of this position. I understand this application is subject to disclosure pursuant to chapter 42.56 RCW. Signature Date Signed Application l[+tn'rn for Committees/Boards/Cot SOkane Return completed form to Ci Spokane Valley City Hall 10210 East Sprague Avenue S Phone: 509-720-5102 cbainbr [Note: To meet an application deadline, applications may be faxed or e-mailed. However, the Clerk's office WI application prior to appointment. One application per position please. 110 NOT SUBMIT AN APPLICATION UNLES OPENING. OPENINGS ARE POSTED ON THE CITY'S WIiBPAGE AND ADVERTISED IN THE LOCAL NEWSPAPERS. Call the City Clerk if you have questions.] I AM INTERESTED IN SERVING ON THE FOLLOWING COMMITTEE: [Check one box; note requirements] Plaruung Commission — Must be a Spokane Valley resident. (See chapter 18.10 SVMC) Terms are for three years. Applicants are selected without respect to political affiliations, and serve without compensation. [ ] Lodging Tax Advisory Committee (LTAC) - Need not be a Spokane Valley resident. (See chapter 3.20 SVMC) Terms are for one or two years. Committee consists offivc members: One Councilmember: appointed by the Mayor, confirmed by the Council, Two who represent a business required to collect the tax (hotels, motels, etc.). Two involved in funded activities (such as a non-profit organization to increase tourism). Identify the business or organization you represent [ ] Staokane County Housing and Community Development Advisory Committee (HCDAC1 HCDAC includes two Spokane Valley residents; terms not to exceed three years. Spokane Valley appointment pending final approval by Spokane County Board of Commissioners. Spokane County Application and Supplemental Application also required. [ ] Spokane County Human Rights Task Force — Terms are for four years. Must be a resident of Spokane Valley, The Board currently meets 2"d Tuesday of each month, 3:30 to 5:00 at Catholic Charities, 12 E 5s' Spokane. [ ] Spokane Housing Authority (SHA) regional committee, five members. Terms are five years. One individual directly assisted by the Authority, jointly appointed by Spokane Mayor, Spokane Valley Mayor, and Chair of Board of County Commissioners, Two individuals who work or reside within Spokane City limits. One individual who works or resides in unincorporated Spokane County. One individual who works or resides within Spokane Valley City limits. Check with the City Clerk concerning a vacancy on this committee. [ ] Tourism Promotion Area, Hotel Advisory Committee (aka Hotel/Motel Association) -- Terms are for three years. Spokane Valley appoints two members, and one ex -officio (a member of Council). All nominees must be operators or employees of lodging business within Spokane County. [ ] Other: Name (please print): _ (\ e eov-Ahe VAU-t °i`t0 A Complete residence address: ENS �U,AV--\ v\ ' Street City Zip Code Complete mailing address (if different from above address): Length of time residing at current address: 2 U.S. Citizen? [yes [ ]no WA State registered voter?yes [ ]no What is your preferred way for us to contact you: [Note: If you have an unlisted phone number, or do not wish your e- mail address made public, do not include that information. Once this document is submitted to the Cita, it becomes subject to public disclosure.] [ ] Home Phone: [ ] Work phone: [�] Cell Phone: S1\ `'tt2°il tf [ ] Other message phone: [ ] E-mail address: (please print clearly): ,i't4aOXSttr1 i$ (4,1o* C. ivvt [A Regular mail to residence or mailing address shown above EMPLOYMENT: (Please start with most recent) 1. resent [ ] previous Flame of employer: `.C.\G recof wok- Address: 24`IOo �1/011`aiun - 1t7D (dtivevk,114. oicm`l Phone: '31i01 t_? 03 b11 -t L Position held: f 4C eV\ C- t✓evIN-e d t r . Vey' /+`t) to- Dates of employment:. tiJ 01AA 15= 20't z3 2. [ ] present [X. previous Name of employer: \('O± Lo 1 bk. Lo '4-,-1 MU1Ulhi Address: 3 -LIDO \ Axe., 40l) Ili b2NLGi i °+`f W1ione: `6t062-11 pr Position held: C WO/VP Ad.Petel2 Dates of employment: �7 1 2.o 15 -2O >'�} 3. [ ] present [ ] previous Name of employer: Address: Phone: Position held: Dates of employment: 4. [ ] present [ ] previous Name of employer: Address: Phone: Position held: Dates of employment: EDUCATION: Name of high school titAiltf fir,;• W,,re kpCr j ddress: l \e. 0\02.0 Diploma or GED: [' 4 yes [ ] no Trade school/college/university:: Name of School Address: Degree or certification earned: Diploma: [ ] yes [ ] no Trade school/college/university: Name of School Diploma: [ ] yes [ ] no Other relevant certifications/licenses: Address: Degree or certification earned: VOLUNTEER EXPERIENCE: Name of social, fraternal, organizations, etc. 1. [)] current [ ]previous ValUn��en' CAydj GE [71r,1Ll ,k7e (j(Ai f�G1�ld/:.Ft' 2. [sig current [ ] previous C.V1),04' l 3 f .1 lZ- / 11. o • y} • 3. J current [ ] previous C..Rt 1c1 \-\ort' V^O(..A t A4 Sdd \iV)Vtnv,r< 4. [ ] current [ ] previous PROFESSIONAL ORGANIZATIONS. Local, state, or national government boards, committees, or commissions on which you serve or have served. 1. EA current [ ] previous C E1 >,J` it Cbt,v v, -vi 4 .. 2. [ ] current [ ] previous 3. [ ] current [ ] previous 4. [ ] current [ ] previous 5. [ ] current [ ] previous REASONS for applying for this committee, commission, board: i VAXtAt AD i l,1\10\'JC 610w n 1t 4,11{ be VIA, \I Ctywv,vvtusvi- l4• \ rtlr'�ve Vvt�1 tvi 'N lave I IJ e J` t� 14` <.l ti,r Tywr ('. � � v ' w \ \\ r\/tin \ 1 ti� � t 1 t�vi rtc) C�nQ i rwv`ict l\ -t- of- o. y oou�C� pv1) k -k\ to \ -ib tea. t tbl¢, - By signing this application, I certify under penalty of perjury of the laws of the State of Washington that all information is true and correct to the best of my knowledge and belief. I further state that my appointment would not represent a conflict of interest or an appearance of a conflict of interest with the duties of this position. I understand this application is subject to disclosure pursuant to chapter 42.56 RCW. Signature +11,1 lb Date Signed CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 8, 2019 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ['admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Confirmation of Mayoral Appointments of Councilmembers to Boards and Committees GOVERNING LEGISLATION: Various ordinances, resolutions, and state statutes. PREVIOUS COUNCIL ACTION TAKEN: Annually, the Mayor makes appointment recommendations to place Councilmembers on various regional boards and committees. The following are the Mayor's recommendations for each Councilmember's committee assignments: 1. Aging & Long Term Care of Eastern Washington — Rod Higgins 2. Chamber of Commerce Board (Greater Spokane Valley) — Arne Woodard 3. Clean Air Agency, Spokane Regional — Rod Higgins 4. City Finance Committee: Rod Higgins, Pam Haley, Sam Wood 5. GMA (Growth Mgmt Steering Committee of Elected Officials) — Rod Higgins, Sam Wood 6. City Governance Manual Committee —Arne Woodard, Sam Wood, Linda Thompson 7. GSI — Rod Higgins 8. HCDAC (Housing and Community Development Advisory Committee) — Arne Woodard 9. Health District Board — Linda Thompson, Ben Wick 10. Lodging Tax Advisory Committee — Sam Wood 11. Mayors' Association of Northeast Washington — Mayor Higgins 12. Spokane County Continuum of Care for the Homeless — Arne Woodard 13. SRTC (Spokane Regional Transportation Council) - Arne Woodard 14. STA (Spokane Transit Authority) — Pam Haley, Sam Wood, and Arne Woodard as alternate 15. Tourism Promotion Area (TPA) — Brandi Peetz 16. Visit Spokane — Ben Wick, and Linda Thompson as alternate 17. Wastewater Policy Advisory Board — Arne Woodard, Rod Higgins OPTIONS: Move to confirm the Mayoral appointments of Councilmembers to the committees and boards as modified or listed above. RECOMMENDED ACTION OR MOTION: I move to confirm the Mayoral appointments of Councilmembers to the committees and boards as listed above. BUDGET/FINANCIAL IMPACTS: COUNCIL CONTACT: Mayor Higgins ATTACHMENTS: List of committees 1. Aging & Long Term Care of Eastern Washington The purpose of this agency is to improve the quality of life of older people in need of long term services and supports through the development and the fostering of the development of comprehensive & coordinated service systems in order to secure & maintain maximum independence and dignity in a home environment for older people; remove individual and social barriers to economic and personal independence for older people; to speak & work in behalf of older people; to seek the support of and join with other agencies and organizations when appropriate. Our representation: One Councilmember. 2. Chamber of Commerce Board, Greater Spokane Valley The Chamber is a nonprofit 501(c)(6) organization; it serves businesses & organizations; they are committed to fostering relationships between members and the community to improve the economic climate and quality of life in Eastern Spokane County. Annual meeting held November; and other meetings throughout the year. Term usually Sept 1 to Aug 31 — but they are OK with us having an annual appointment. We are permitted 1 — ex -officio non-voting member. 3. Clean Air Agency, Spokane Regional Some functions include coordinating activities with others in the community to carry out comprehensive policies for air pollution control; establish policies to achieve the board's mission. Delegates serve 4 years (or run with council term) 4. Finance Committee, Spokane Valley See Spokane Valley Municipal Code 2.50.120(a) and (b): "The responsibility and authority for developing, adopting, modifying and monitoring the travel policies and procedures for reimbursement of expenses incurred while on official business of the COSV, is delegated to the finance committee." The City Manager may also request meetings to discuss matters of financial interest with the Finance Committee. Finance Committee also has authority to approve certain change orders on short notice. 5. Growth Management Steering Committee of Elected Officials Operates under the GMA Joint Planning Interlocal Agreement; responsibility is to specify standards for defining urban growth areas, minimum levels of service for UGA, distribution of future growth, negotiating UGA designations, and making recommendations regarding UGAs to the Board of County Commissioners. Meets the 3rd Wed of each month, 10 a.m. Spokane Transit Authority Board Room. One-year term subject to reappointment. 6. Governance Manual, Spokane Valley Works toward reviewing, refining, clarifying, or changing Council policies and procedures, to bring forward to full Council for further discussion/consideration. 7. GSI (Greater Spokane, Inc.) According to bylaws, delegate must be Mayor 8. HCDAC (Housing & Community Dev. Advisory Committee) Authority: Spokane Co Housing & Comm Development Advisory Committee By -Laws. Purpose: provide citizen representatives of Spokane County the opportunity to participate in, comment on, and review all funding proposals for the HCDAC Division. Regular meetings 2nd Thurs of the month, 4-5 p.m. Community Service Bldg. Term Period: 3 years. Appointment Process: Mayor writes to BoCC requesting ok of appointment. 9. Health District Board Serves at discretion of appointing Mayor but not to exceed 3 years. Serves as governing body of the Health District; works to unite the municipalities & the county in a cooperative effort to supervise all matters pertaining to the preservation of the life and health of the citizens within its jurisdiction. Typically meets last Thursday of the month at 12:30. Two elected officials from Spokane Valley. 10. Lodging Tax Advisory Committee, Spokane Valley Committee consists of 5 members: Two members who represent businesses required to collect tax and; two members involved in funded activities; and one councilmember to act as chair. 11. Mayors Association of NE Washington —representative is Mayor 12. Spokane County Continuum of Care for the Homeless This is a regional planning body that coordinates housing and services funding for homeless families and individuals. Their mission is to prevent and ultimately end homelessness in our area by fostering shared responsibility among stakeholders. The Board representation consists of 21 members, with one representative from the City of Spokane Valley. Board meetings are generally held the last Wednesday from 3:30 to 5:00 at the Goodwill on Second Avenue. 13. SRTC (Spokane Regional Transportation Council) Purpose: facilitates such appropriate coordination and cooperation of transportation planning and provides for continuing area -wide transportation planning program in association with powers & functions as noted in interlocal. Meets monthly, 2nd Thursday at 1 pm, downtown Spokane Per interlocal agreement, term is 3 years or the tenure of office of the representative in their jurisdiction, whichever is the lesser time, subject to reappointment. We are permitted one voting position: appointed by each governing body, who shall be an elected official. 14. STA (Spokane Transit Authority) 1 year subject to reappointment. Board meets 3rd Thursday of the month. 2 delegates plus one alternate for Spokane Valley. Board provides policy and legislative direction for the Corporation and its administrators. 15. TPA (Tourism Promotion Area) — Hotel/Motel We have one representative. 16. Visit Spokane One year term, subject to reappointment. Purpose is to market the Spokane region as a preferred destination for all visitors. 17. Wastewater Policy Advisory Board Per interlocal: 2 Spokane Valley Elected Representatives. 4 year term or until any such elected official ceases to be an elected official. This Board generally only meets once or twice a year. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 8, 2019 Department Director Approval: n Check all that apply: nconsent n old business ® new business n public hearing n information n admin. report n pending legislation n executive session AGENDA TITLE: Mayoral Appointment: appointment of Chris Nelson to the Spokane Hotel/Motel Commission (TPA) GOVERNING LEGISLATION: RCW 35.101.040(2) and "Interlocal Cooperation Act Agreement for Establishment of Spokane County Tourism Promotion Area" as well as Amendment 1 and 2. PREVIOUS COUNCIL ACTION TAKEN: On February 10, 2004, Council approved the above- mentioned Interlocal agreement. Amendment No. 1 to that Interlocal, which approved removal of the December 31, 2008 sunset clause, was approved by Council December 11, 2007. Amendment No. 2 approved by Council August 25, 2009, amended the Special Assessments on operators of Lodging Businesses changing levy rates in Zone A, B, and C to $2.00 per room per day. BACKGROUND: The above -referenced interlocal established a `Tourism Promotion Area' which includes the unincorporated area of Spokane County and the entire area within the corporate limits of Spokane and Spokane Valley. That Agreement also establishes the Spokane Hotel and Motel Commission, the purpose of which is to advise the Board of County Commissioners on the expenditures of Special Assessment revenues by the Spokane County Tourism Promotion Area to fund tourism promotion in Spokane County. Members of this Commission are selected by the Board of County Commissioners of Spokane County, Spokane City Council, and Spokane Valley Council from a list of nominees prepared by the Spokane Hotel and Motel Association. All nominees must be operators of lodging businesses or employed by the operator of such a lodging business. Ex -officio members may participate in meeting discussions but shall not have voting rights. At the request of the TPA, notice of the opening was placed on the City's website. The Board of County Commissioners shall appoint two members and one ex -officio member to represent the County; Spokane City shall appoint four members and one ex -officio member; and Spokane Valley Council shall appoint two members and one ex -officio member (Jody Sander, Lori Cook, and Sam Wood respectively). Member terms are for three years. Lori Cook's was appointed for a three year term beginning May, 2018. Staff received notice of her resignation December 6, 2018, stating that she would have to resign her position on the TPA board as she has taken another position with Aimbridge Hospitality that takes her away from Spokane to help other hotels. OPTIONS: Move to confirm the appointment; do not confirm the appointment; or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Move to confirm the Mayoral appointment of Chris Nelson, with the Mirabeau Park Hotel, to the Spokane Hotel/Motel Commission for a three-year term beginning immediately upon appointment. BUDGET/FINANCIAL IMPACTS: n/a COUNCIL/STAFF CONTACT: Mayor Higgins, Chris Bainbridge ATTACHMENTS: Letter of recommendation from the Spokane Hotel/Motel Association; Application for Commission Appointment December 13, 2018 To Whom it May Concern: 51 ko we,+4o-tet/ �vte. Ars.saei.c4ti.o- It is recommended by the Spokane Hotel Motel Association that Chris Nelson be appointed as a Spokane Hotel and Motel Commissioner representing City of Spokane Valley for a term of 3 years. The Spokane Hotel and Motel Commission advises the Board of County Commissioners of Spokane County on the expenditure of Special Assessment revenues by e p c ane Cour ty Tourism Promotion Area to fund tourism promotion in Spokane By: J Date: 12/13/18 Representing the Spokane Hotel Motel Association Its: Executive Director 18926 E Euclid Ave, Spokane Valley, WA 99027 (509) 869-0619 thansenshma@msn.com Application Application Form for Committees/Boards/Commissions Return Completed form to City Clerk at City Hall, 10210 E. Sprague Avenue Spokane Valley, WA 99206 509-720-5102 phone; 509-720-5080 fax POSITION APPLYING FOR: I 9 F\ (. O vv, ;M ti S S i C •1 e r- Applicant's name (please print): S Applicant's Residence Address: 3113 `S. f`nus - S# 3 p Acw V A g9r i D3 Street 1 City Zip Code Applicant's Mailing Address (if different from Residence address): { r Street City Zip Code Applicant's Email: citeso rl f Ndbec`t� 'CY- cc) Phone: (5 041 a1 d — 'bp, 09 Work Phone: oma}) -- bap Cell Phone:(S09) a'1O e n 9 Length of time continuously lived within Spokane Valley City Limits: 3 t.ta kS !! p v"ojeApri NOTE: You must be a resident of the City of Spokane Valley to participate on most boards, committees and comrrirssio s. Gender: Female Male MI U.S. Citizen? e-6 Wa. State Registered voter? S EMPLOYMENT HISTORY Present or last employer: VI-, Pox \c.. k* (d $Q c' Position Held: % r`e.ab 0 4- 6.,125 Dates of Employment: L) V,n - 9.0 ?v. e.Sei,. Address: 1 j 00 M, S J 1 : V u.r, cici • ,5pa kc r OA, (AO IPv`i � D Phone: (5c " coa 'E0,5 Previous Employer: R S 1 cQr\ CP j 41 D pO a. mac'_ 1) ,1 Position Held: at Dates of Employment: U 0 n e O0 6 --'a 01 Address: 1S9 tS Ect5A n ta.v. a 3 \ ca;v\Q iJe,.tita`/ 'Ar- 9 `tat 6 Phone: 6562) ecia 1300 EDUCATIONAL BACKGROUND: High School: ay i ie.5 + �� e? 1 ` h lit -CX) Diploma: Yes No MI City/State Address a icy*k=o ch -(\v 1 N►lz,oi1 0.1e, e, OA &S53 \Ia3-e". o {c IYI(1ntt,v,\ is,16o,.ptr) Degree Earned: M 0 IS3aO =5r,ac';o t3listd Nogcaio, C A gLiq`-{�i College/University: Degree Earned: City/State Address: College/University: City/State Address: City of Spokane Valley Application for Committees/Boards/Commissions [912017] Page 1 of 2 COMMUNITY RELATED ACTIVITIES, PAST & PRESENT: (attach additional sheets if necessary) Coad.,50'1 Cevti- 4S ho 3 \-khn.e. tJ`-►VIA-h `T a tar ntUe v11�ri A- (Susi q-eSs—C^cslQe_,1 At6s6 r. tiU.•\:crn VOLUNTEER EXPERIENCES, PAST & PRESENT: l V cot- 5\ t A ks\ e_ c<C •-' eL.,) -Qar- SPE SKLIJS/ENTERESTS: 1) 1 0 1 i �- I C S �J c� i e `'1 t : c= ,,- . 'o o cit c�r►� g vNr- 67(. a -un jari ivk DA`S CONr-46-4.,t,/-1 PAST OR PRESENT MEMBER OF THE FOLLOWING PROFESSIONAL, CIVIC ORGANIZATIONS OR GOVERNMENT BOARDS, COMMITTEES, OR COMMISSIONS: 3 "2 Va e-` 1 Sd C. 6\ i o'N Gocw-cl Lane Committee Name City/State 'Vet Con J�� , r l�loR r"ke;�� Co w,, �., Q� \ft22, A, 621-- 664 Committee Name City/State t.e'% CeOr )Me PotA r Is 6.kr,w .\ ©-C- 6t nn (2r7<:00°45 -t-) Committee Name City/State . 0 What do you feel you can contribute to the community that may not be evident from information already furnished? 115 a Le,•=..)p-A'cdi"\- S�.i2S p2r55 v1 ct5r`t-c ltoork Q_ vCC. w` -Vin. 0 pbs A l c 4 v -- h 41.10A`. 4etd �► y Ywp�zk �� (..u7 1 (LV p,�s`k ve i nip t e.* c."„ -StwCS 66,n rh; we, , Why do you feel you are qualified to act as a member of the Board, Committee or Commission. for which you are applying? "Aye G e, ra_r - oar-, }} 5 aArvAiL7. kfta t.. 1 et h � kis .A- C V 5nar ttte 1/4_57, 6'k\ o .11\e/01Q2_a ft)5'; ver Q-vt.e...c_ 40,r- - ewe\�i oet e4 Cc0'1 k 4),r 11'' Would your appointment to this position create a conflict of interest or an appearance of a conflict of interest? 0 iiii<11 is Signature Today's Date City of Spokane Valley Application for CommitteesfBoards/Commissions [9/2017) Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 8, 2019 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation❑ executive session AGENDA ITEM TITLE: Admin Report: Resolution 19-001 Specifying Holiday, Vacation, and Leave Benefits for City employees. GOVERNING LEGISLATION: WAC 296-128-620 - WAC 296-128-660 PREVIOUS COUNCIL ACTION TAKEN: The City of Spokane Valley City Council approved Resolution 06-026 in December 2006 to delineate the various leave benefits provided to Regular employees of the City. The Council also ratified the 2019-2021 Collective Bargaining Agreement in November, 2018 describing the benefits provided to Regular City employees. BACKGROUND: The Council periodically reviews and amends the City Resolutions concerning employee benefits. Changes in State regulations and the provisions in the ratified Collective Bargaining Agreement necessitate the repeal and replacement of Resolution 06-026. OPTIONS: Consensus to place Resolution 19-001 on the January 22, 2019 Council Agenda as a Consent Agenda Item. RECOMMENDED ACTION OR MOTION: Consensus to place Resolution 19-001 on the January 22, 2019 Council Consent Agenda. BUDGET/FINANCIAL IMPACTS: The budgetary impacts of this resolution are included in the approved 2019 City Budget. STAFF CONTACT: John Whitehead, Human Resources Manager ATTACHMENTS Draft Resolution 19-001 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 19-001 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, REPEALING AND REPLACING RESOLUTION NO. 06-026, SPECIFYING THE HOLIDAY, VACATION, AND LEAVE BENEFIT PROVISIONS FOR CITY EMPLOYEES, AND OTHER MATTERS RELATING THERETO. WHEREAS, the City Council desires to adopt benefits for City employees, including holidays, vacation time and leave; and WHEREAS, the benefits stated in this Resolution are subject to periodic review by the City Council for the purpose of clarifying, modifying or deleting the same in order to serve the best interest of the City as solely determined by the City Council pursuant to RCW 35A.11.020; and WHEREAS, the employee benefits provided in this Resolution shall be applied equitably to all Regular City employees unless provided otherwise through contract or other action of the City Council or City Manager. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: Section 1. Holidays. A. the following legal holidays: New Year's Day Martin Luther King, Jr. Day Presidents' Day Memorial Day Independence Day Labor Day Veterans' Day Thanksgiving Day Day after Thanksgiving Christmas Day Pursuant to Spokane Valley Municipal Code 2.60.010, the City recognizes - January 1 - 3rd Monday of January - 3rd Monday of February - Last Monday of May - July 4 - 1st Monday of September - November 11 - 4th Thursday of November - December 25 B. In the event the holiday falls on a Saturday, the preceding Friday shall be deemed to be the legal holiday. In the event the holiday falls on a Sunday, the following Monday shall be deemed to be the legal holiday. C. Depending upon their regular schedule, Regular full-time employees shall receive eight to nine hours of pay at their straight -time rate for each holiday, provided they are in paid status on their regular, scheduled work day preceding the holiday and the day immediately following the holiday. Regular part-time employees shall receive a pro rata share of their compensation for each approved holiday, provided they are in paid status immediately preceding and following the holiday. D. If an employee is required to work on a holiday, he/she will receive straight time for all hours worked on that day. The employee shall be granted another day off during the month in which the holiday was celebrated or shall receive holiday pay rather than the equivalent time off. Resolution 19-001 Modifying Employee Leave Page 1 of 4 DRAFT E. When a holiday falls within a period of paid leave, the holiday shall not be counted as a leave day in computing the amount of leave debited. Section 2. Vacation Benefits. A. Vacation leave is established for the mutual benefit of the City and the employee. The purpose of vacation leave is to provide employees with adequate time away from work and to provide the City with well -rested and efficient employees, but no vested right to vacation leave is hereby guaranteed by the City. Vacation leave may be used as soon as it is accrued. B. Regular full-time employees shall accrue vacation at the following rate: Initial hire through the fifth complete year of continuous employment - eight hours per month; after five full years of continuous employment - 10 hours per month; after 10 full years of continuous employment - 12 hours per month; after 15 full years of continuous employment - 14 hours per month. C. Regular part-time employees shall accrue vacation leave on a pro -rata basis. For example, if an employee works 20 hours per week, vacation accrual shall be 50% of the above amounts. D. The maximum vacation accrual that will be paid upon separation or carried forward at year end (December 31) shall be 360 hours. E. When desired to induce a highly experienced employee to accept employment with the City, the City Manager is authorized to credit a maximum of 80 additional hours of vacation leave to a prospective employee who has at least 10 years of prior successful experience in a similar position for which the employee is being hired. The City Manager may further establish the vacation accrual schedule for that employee as set forth in Subsection B. Section 3. Sick Leave Benefits. A. Sick leave is granted to Regular employees to be used in cases of illness, accident, and conditions which require medical treatment or supervision which require an employee to be absent from work, care for a family member, or as otherwise provided for in 49.12 RCW, 296-130 WAC or 296-128 WAC as adopted or as may be amended. B. Sick leave has been established for the benefit of both the employee and the employer, but no vested right to sick leave is hereby guaranteed by the City. In the event that abuse of sick leave is suspected or excessive tardiness occurs, or after three consecutive days of sick leave, an employee may be required to provide medical certification from his or her health care provider. Abuse of sick leave or excessive tardiness may be grounds for disciplinary action, up to and including termination. C. Sick leave shall be accrued by Regular full-time employees at the rate of eight hours per month. Regular part-time employees shall accrue sick leave on a pro -rata basis. Sick leave may be carried forward at year end. After an employee has accrued 720 hours of sick leave, the employee may convert up to 96 hours of the sick leave accrued in the preceding 18 months, to cash. For purposes of converting sick leave to cash, 25% of the hours requested shall be converted to cash at the employee's regular wage. For example, 96 hours of sick leave may be converted to 24 hours of regular pay. D. An employee may use up to three days of Bereavement Leave in the case of a death of a member of the employee's immediate family "Immediate family" shall be defined as spouse, Resolution 19-001 Modifying Employee Leave Page 2 of 4 DRAFT mother, father, mother-in-law, father-in-law, children, sister, brother, daughter-in-law, son-in-law, sister-in-law, brother-in-law, grandparents and grandchildren. Section 4. Military Leave. A. Pursuant to RCW 38.40.060, any employee who is a member of the Washington National Guard or a federal reserve unit shall be entitled to time off with pay for up to 21 work days during each calendar year while participating in officially ordered military duty. A copy of the employee's orders shall be placed in the employee's personnel file. Military leave shall not be deducted from vacation or sick leave. B. Any military leave time required in excess of the 21 days paid leave authorized in paragraph A above shall be in conformance with the Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA). Section 5. Jury or Court Duty. A regular employee who is required to serve on a jury or as a result of official City duties is required to appear before a court, legislative committee or quasi-judicial body as a witness in response to a subpoena or other directive, shall be granted paid leave for the time that the employee needs to be released from regular duties. Employees shall notify their supervisor as soon as possible after having knowledge of their selection for jury duty. The employee shall be entitled to his or her regular pay and the compensation received for jury or witness service shall be retained by the employee. Section 6. Leave without Pay. Upon approval by the City Manager, leave without pay may be granted for a period not to exceed 10 working days for illness, injury, educational purposes, or additional vacation. Leave without pay may not be taken until an employee has exhausted his/her accrued paid leave balances; provided however that at the sole discretion of the City Manager, paid leave balances may be used in conjunction with leave without pay in order to minimize temporary impacts to employee's insurance coverage. Section 7. Leave of Absence Without Pay. At the sole discretion of the City Manager, an employee may be granted a leave of absence without pay for a period of not less than two weeks and not more than 26 weeks. Approval of such leave shall be in writing and signed by the City Manager. No vacation or sick leave benefits or other fringe benefits shall accrue while an employee is on leave of absence. The employee's anniversary date will be adjusted by the length of the leave granted. Upon expiration of the leave of absence, the City may at its discretion reinstate the employee in the position held at the time the leave was granted, offer the employee another available position, or take other appropriate action. The employee's insurance coverage may be impacted. Terms of coverage shall be in accordance with the City's insurance plan sponsor. A leave of absence without pay may not be taken until an employee has exhausted his/her accrued paid leave balances; provided however that at the sole discretion of the City Manager, paid leave balances may be used in conjunction with leave of absence without pay in order to minimize temporary impacts to employee's insurance coverage. Section 8. Family and Medical Leave. The City shall provide family and medical leave as required under the applicable state and federal laws. Section 9. No Vested Rights. Nothing in this Resolution shall be deemed to vest a right or interest in the benefits hereby granted by the City, and the City Council retains the right to change any benefits or provisions of this Resolution at any time. Section 10. Administration. The City Manager is authorized, directed, and empowered to develop and promulgate administrative policies, procedures, rules, forms, and materials as needed to Resolution 19-001 Modifying Employee Leave Page 3 of 4 DRAFT implement the leave provisions adopted herein, and consistent with all related state, federal, and City laws. Section 11. Repeal of Resolution. The Council hereby repeals Resolution No. 06-026. Section 12. Effective Date. This Resolution will take effect upon adoption Adopted this _ day of January, 2019. ATTEST: Christine Bainbridge, City Clerk Approved as to form: Office of the City Attorney City of Spokane Valley L.R. Higgins, Mayor Resolution 19-001 Modifying Employee Leave Page 4 of 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 8, 2019 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Administrative report — Payment of vouchers to The Current. GOVERNING LEGISLATION: RCW 42.23.070 [Prohibited acts] PREVIOUS COUNCIL ACTION TAKEN: On December 18, 2018, Council had a brief discussion regarding payment of a voucher to The Current. BACKGROUND: The Current is owned by Councilmember Ben Wick. City administrative staff requested publication of an item in The Current in November, 2018, which was also published in The Exchange, and in the City's official newspaper the Valley News Herald. The City was billed by The Current, and a voucher came before the Council in the December 18, 2018 Consent Agenda. The voucher for The Current was set aside for separate consideration until Councilmember Wick could recuse himself from consideration of that item, which was then approved. Council requested information on options for dealing with similar situations in the future. In the preliminary discussion, the City Attorney initially indicated the Council may be able to approve a motion authorizing such expenditures on the consent agenda, without recusing Councilmember Wick, in essence pre -approving such practices if they are for informational purposes. After further research, it is clear that Councilmember Wick may not participate in any such vote since he owns the business, but the City may continue to make occasional use of The Current for public notice items under certain circumstances, outlined below. The City would only use The Current for such notices when it also sends the notices to other similar publications, such as The Valley New Herald, the Spokesman Review, or The Exchange. RCW 42.23.070 provides guidance in these types of activities. In general, an elected or appointed municipal officer is prohibited from being beneficially interested in any contract through his or her personal business made with the city they serve, although there are exceptions to this. For example, a city may contract with a councilmember's business for up to $1,500 per calendar month in goods or services. If this is done, the city is required to maintain a list of all such contracts awarded under this section, which shall be available for public inspection and copying. Even if a city allows this approach, the Councilmember owning the business may not vote to authorize or otherwise approve the contract or a payment, even if an exemption applies. Given this, the City may continue to occasionally use The Current to provide various public notices , but only up to $1,500 per month. If this is done, the City will need to maintain a publicly viewable list of such expenditures. Furthermore, staff would make sure to implement a system to isolate any such vouchers from the others to make it obvious that Councilmember Wick should recuse himself from consideration of that particular item. This would allow him to continue to participate in review and consideration of all other items on the Consent Agenda. In conclusion, nothing further is needed from Council on this matter, and staff will implement a simple system for processing these vouchers. It should also be noted that this is not an isolated incident with Councilmember Wick. For example, former Councilmember Gary Schimmels owned a locksmith business that the City utilized several times in the early days of the City, and he recused himself from consideration of those vouchers. The important consideration is that the public has confidence that a Councilmember not be perceived to be voting to enrich him/herself. Approval of vouchers in this manner would ensure that does not happen here. OPTIONS: Not applicable; for information purposes only. RECOMMENDED ACTION OR MOTION: None. BUDGET/FINANCIAL IMPACTS: N/A. STAFF CONTACT: Cary Driskell, City Attorney ATTACHMENTS: n/a DRAFT ADVANCE AGENDA as of January 3, 2019; 10:00 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings Jan 15, 2019, Study Session, 6:00 p.m. 1. Amended 2019 TIP — Colin Quinn -Hurst 2. Gambling Tax — Chelsie Taylor 3. Browns Park Scope of Work — Mike Stone 4. Salary Commission Report — Cary Driskell 5. Council Training: Open Public Meetings Act, Public Records Act, etc. —C. Driskell, E. Lamb 6. Advance Agenda [due Tue Jan 8] (15 minutes) (15 minutes) (10 minutes) (10 minutes) (30 minutes) (5 minutes) [*estimated meeting: 85 mins] Jan 22, 2019, Formal Meeting Format, 6:00 p.m. [due Tue Jan 151 1. Consent Agenda (claims, payroll, minutes, Resolution 19-001 re benefits, etc.) (5 minutes) 2. Motion Consideration: Sullivan/Wellesley Intersection, So County Interlocal — Gloria Mantz (10 minutes) 3. Marketing Summary, 2018 — Lesli Brassfield (20 minutes) 4. Admin Report: Code Enforcement Update — Legal, Code Enforcement, et al (25 minutes) 5. Admin Report: Advance Agenda (5 minutes) 6. Info Only: Department Reports [*estimated meeting: 65 mins] Jan 29, 2019, Study Session, 6:00 p.m. ACTION ITEMS: 1. PUBLIC HEARING: 2019 Amended Tip — Colin Quinn -Hurst 2. Resolution 19-002 Approving Amended 2019 TIP — Colin Quinn -Hurst NON -ACTION ITEMS 3. Centennial Business Park, Planned Action Ordinance — Chaz Bates 4. Potential INFRA Grant Opportunity — Adam Jackson 5. Admin Report: Police Dept. Quarterly Report — Chief Werner 6. Advance Agenda [due Tue Jan 22] (15 minutes) (5 minutes) (20 minutes) (10 minutes) (10 minutes) (5 minutes) [*estimated meeting: 65 mins] Feb 5, 2019, Study Session 6:00 pm ACTION ITEMS: 1. Mayoral Appointments: Lodging Tax Advisory Committee (LTAC) — Mayor Higgins 2. Motion Consideration: Potential INFRA Grant Opportunity — Adam Jackson NON -ACTION ITEMS: 3. Advance Agenda Feb 12, 2019, Formal Meeting Format, 6:00 p.m. meeting cancelled Councilmembers Attend City Action Days in Olympia: Feb 13-14 Feb 19, 2019, Study Session, 6:00 p.m. meeting cancelled February 19, 2019, Special Meeting: Winter Workshop 8:30 a.m. - — 2:30 pm Council Chambers [due Tue Jan 29] (10 minutes) (10 minutes) (5 minutes) [due Tue Feb 121 Draft Advance Agenda 1/3/2019 1:12:33 PM Page 1 of 2 Feb 26, 2019, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. First Reading, Planned Action Ordinance — Chaz Bates 3. Admin Report: Police Dept. Quarterly Report — Chief Werner 4. Admin Report: Advance Agenda 5. Info Only: Department Reports March 5, 2019, Study Session, 6:00 p.m. 1. Accomplishments Report for 2018 — Mark Calhoun et al 2. Advance Agenda March 12, 2019, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Second Reading, Planned Action Ordinance — Chaz Bates 3. Admin Report: Advance Agenda March 19, 2019, Study Session, 6:00 p.m. 1. Advance Agenda March 26, 2019, Formal Meeting Format, 6:00 p.m. 1. Advance Agenda April 2, 2019, Study Session, 6:00 p.m. 1. Advance Agenda April 9, 2019, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda April 16, 2019, Study Session, 6:00 p.m. 1. Advance Agenda April 23, 2019, Formal Meeting Format, 6:00 p.m. 1. Advance Agenda April 30, 2019, Study Session, 6:00 p.m. 1. Advance Agenda May 7, 2019, Study Session, 6:00 p.m. 1. Advance Agenda *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Camping in RVs Donation Recognition Electrical Inspections Health District Re SV Stats Land Use Notice Requirements Legislative Remote Testimony (Chambers) Mirabeau Park Forestry Mgmt. Naming City Facilities Protocol Neighborhood Restoration Program [due Tue Feb 19] (5 minutes) (15 minutes) (10 minutes) (5 minutes) [*estimated meeting: 35 mins] [due Tue Feb 26] (-90 min) [due Tue March 51 (5 minutes) (5 minutes) (5 minutes) [due Tue March 12] [due Tue March 191 [due Tue March 261 [due Tue April 21 (5 minutes) (5 minutes) [due Tue April 91 [due Tue April 161 [due Tue April 23] [due Tue April 301 Park Lighting Park Regulations Ordinance Amendments Police Dept. Quarterly Rapt (April, July, Oct, Jan) Sign Ordinance St. Illumination (ownership, cost, location) St. O&M Pavement Preservation Studded Snow Tires Utility Facilities in ROW Draft Advance Agenda 1/3/2019 1:12:33 PM Page 2 of 2 Spokane �.�Valley Memorandum FINANCE DEPARTMENT Chelsie Taylor, Finance Director 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509) 720-5000 • Fax: (509) 720-5075 • www.spokanevalley.org To: Mark Calhoun, City Manager From: Chelsie Taylor, Finance Director Date: December 26, 2019 Re: Finance Department Activity Report — November 2018 Following is information pertaining to Finance Department activities through the end of November 2018 and included herein is an updated 2018 Budget to Actual Comparison of Revenues and Expenditures through the end November. 2018 Audit of the 2017 Financial Records and Annual Financial Report The 2017 books were closed in April and the annual financial report was submitted in May. The State Auditor's Office completed fieldwork for the audit of fiscal year 2017. The State Auditor's Office issued an unmodified opinion on the audit of the financial statements for the fiscal year 2017 and the Federal single audit on August 29, 2018. The accountability audit and related exit conference were completed in December. 2018 Budget Amendment As we have progressed through 2018 the need for a number of budget amendments has arisen largely as a result of capital projects. Council review will take place at the following meetings: • October 2 Admin Report • October 23 Public Hearing • October 23 First reading on proposed ordinance amending the 2018 Budget • November 13 Second reading on proposed ordinance amending the 2018 Budget 2019 Budget Development The 2019 Budget development process began in the Finance Department in early March and on April 511' we sent detailed budget requests to all departments to complete by mid-May. By the time the budget is scheduled to be adopted on November 131h, the Council will have had an opportunity to discuss the budget on seven occasions including three public hearings. • June 12 Council budget workshop • August 21 • September 11 • September 25 • October 9 • October 23 • November 13 • November 13 Admin report on 2019 revenues and expenditures Public hearing #1 on the 2019 revenues and expenditures City Manager's presentation of preliminary 2019 Budget Public hearing #2 on 2019 Budget First reading on proposed ordinance adopting the 2019 Budget Public hearing #3 on the 2019 Budget Second reading on proposed ordinance adopting the 2019 Budget P:IFinancelFinance Activity Reports\Council Monthly Reports1201812018 11 30.docx Page 1 Lodging Tax The schedule leading • August 31 • October 5 • October 18 • November 6 • December 11 to awarding funds is as follows: Letters mailed to agencies that have historically received funding, media release to City website and notice to newspapers Grant applications due at City Hall Grant applicant presentations to lodging tax advisory committee. Admin report to Council on results of lodging tax advisory committee meeting City Council motion consideration: Award lodging tax for 2019 Fee Resolution As a part of preparing the annual budget, City Departments are asked to review the Master Fee Schedule that is currently in place and determine whether changes in fees charged and/or language used in the governing resolution should be altered. This leads to an annual update to the fee resolution that sets fees for the following year. The calendar leading to the adoption of the resolution setting 2019 fees is as follows: • November 20 Admin report on proposed changes to the fee resolution. • December 11 Council adoption of the fee resolution Budget to Actual Comparison Report A report reflecting 2018 Budget to Actual Revenues and Expenditures for those funds for which a 2018 Budget was adopted is located on pages 6 through 18. Because we attempt to provide this information in a timely manner, this report is prepared from records that are not formally closed by the Finance Department at month end or reconciled to bank records. Although it is realistic to expect the figures will change over subsequent weeks, I believe the report is materially accurate. We've included the following information in the report: • Revenues by source for all funds, and expenditures by department in the General Fund and by type in all other funds. • A breakdown between recurring and nonrecurring revenues and expenditures in the General Fund, Street O&M Fund and Stormwater Fund. • The change in fund balance including beginning and ending figures. The beginning fund balance figures are those that are reflected in our 2017 Annual Financial Report. • Columns of information include: o The 2018 Budget as adopted o November 2018 activity o Cumulative 2018 activity through November 2018 o Budget remaining in terms of dollars o The percent of budgeted revenue collected or budgeted expenditures disbursed A few points related to the General Fund #001 (page 6): Recurring revenues collections are currently at 92.61 % of the amount budgeted with 91.67% of the year elapsed. • Property taxes are paid to Spokane County in two installments each year on April 30 and October 31 and are then remitted to the City primarily in May and November with lesser amounts typically remitted in June and December. Property taxes received thus far in 2018 are $11,069,338 or 93.84% of the amount budgeted. P:IFinancelFinance Activity Reports\Council Monthly Reports1201812018 11 30.docx Page 2 • Sales tax collections represent only ten months of collections thus far because taxes collected in November are not remitted to the City by the State until the latter part of December. Collections are currently at $18,798,628 or 90.02% of the amount budgeted. • Gambling taxes are at $280,485 or 73.62% of the amount budgeted. Gambling taxes are paid quarterly with fourth quarter payments due by January 31St • Franchise Fee and Business Registration revenues are typically received in the month following a calendar year quarter. So far in 2018 we have received $647,166 or 53.48% of the amount budgeted. • State shared revenues are composed of State of Washington distributions that include items such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal justice monies. Most of these revenues are paid by the State in the month following a calendar quarter. Through November we've received remittances totaling $1,886,825 or 89.44% of the amount budgeted. • Fines and forfeitures revenues are composed of monthly remittances from Spokane County with payments made in the month following the actual assessment of a fine and false alarm fees. Through November we've received remittances through the month of October with receipts of $839,873 or 63.63% of the amount budgeted. • Community and Public Works service revenues are largely composed of building permit and plan review fees as well as right of way permits. Revenues are currently at $2,542,943 or 151.00% of the amount budgeted. • Recreation program revenues are composed of revenues generated by the variety of parks and recreation programs including classes, swimming pools (in -season), and CenterPlace. Currently, revenues total $669,068 or 105.65% of the amount budgeted. Recurring expenditures are currently at $34,572,430 or 84.53% of the amount budgeted with 91.67% of the year elapsed. Departments experience seasonal fluctuations in activity so they don't necessarily expend their budget in twelve equal monthly installments. Investments (page 19) Investments at November 30 total $61,946,864 and are composed of $56,934,969 in the Washington State Local Government Investment Pool and $5,011,895 in bank CDs. Total Sales Tax Receipts (page 20) Total sales tax receipts reflect State remittances through November and total $21,255,947 including general, criminal justice, and public safety taxes. This figure is $1,505,734 or 7.62% greater than the same 10 -month period in 2017. Economic Indicators (pages 21 — 23) The following economic indicators provide information pertaining to three different sources of tax revenue that provide a good gauge of the health and direction of the overall economy. 1. Sales taxes (page 21) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel / Motel taxes (page 22) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 23) provide us with a sense of real estate sales. P:IFinancelFinance Activity Reports\Council Monthly Reports1201812018 11 30.docx Page 3 Page 21 provides a 10 -year history of general sales tax receipts (not including public safety or criminal justice) with monthly detail beginning January 2009. • Compared with calendar year 2017, 2018 collections have increased by $1,335,300 or 7.65%. • Tax receipts reached an all-time high in 2017 at $21,089,134, besting the previous record year of 2016 when $19,887,049 was collected. Sales tax receipts in 2017 exceeded $20 million for the first time since the City's incorporation. Page 22 provides a 10 -year history of hotel/motel tax receipts with monthly detail beginning January 2009. • Compared with calendar year 2017, 2018 collections have increased by $22,035 or 4.14%. • Collections reached an all-time high in 2017 of $615,980, exceeding the previous high set in 2016 of $596,374. Page 23 provides a 10 -year history of real estate excise tax receipts with monthly detail beginning January 2009 • Compared with calendar year 2017, 2018 collections have increased by $749,627 or 30.00%. The increase is primarily due to unusually high amounts being collected for May and October 2018. • Collections reached an all-time high in 2017 of $3,007,573, exceeding the previous high set in 2007 of $2,589,681. Debt Capacity and Bonds Outstanding (page 24) This page provides information on the City's debt capacity, or the dollar amount of General Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the City currently has outstanding. • The maximum amount of G.O. bonds the City may issue is determined by the assessed value for property taxes which for 2018 is $8,634,114,798. Following the December 1, 2018 debt service payments, the City has $12,270,000 of nonvoted G.O. bonds outstanding which represents 9.47% of our nonvoted bond capacity, and 1.89% of our total debt capacity for all types of bonds. Of this amount: o $4,645,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of the 1/10 of 1% sales tax that is collected by the Spokane Public Facilities District. o $730,000 remains on bonds issued for road and street improvements around CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected by the City. o $6,895,000 remains on bonds issued for construction of the new City Hall. The bonds are to be repaid with General Fund revenues. Street Fund Revenue Sources (pages 25 and 26) The last two charts reflect a history for the two primary sources of revenue in Street Fund #101. These include: • Page 25 provides a 10 -year history of Motor Vehicle Fuel Tax collections with monthly detail beginning January 2009. o Compared with calendar year 2017, 2018 collections have increased by $32,216 or 1.90%. o Tax receipts peaked in 2007 at just approximately $2.1 million, and subsequently decreased to a range of approximately $1,857,000 to $2,000,000 in the years 2011 through 2017. P:IFinancelFinance Activity Reports\Council Monthly Reports1201812018 11 30.docx Page 4 • Page 26 provides a 10 -year history of Telephone Utility Tax collections with monthly detail beginning January 2009. o Compared with 2017, 2018 collections have decreased by $101,523 or 6.42%. Unlike tax revenues collected by the State and remitted monthly, these taxes are paid to the City directly by the service provider. Consequently there is not a "clean cutoff' in terms of when a vendor pays the tax. o Tax receipts peaked in 2009 at $3,054,473 and have decreased each year since due to what we suspect is the reduction in land lines by individual households. o The 2018 Budget was adopted with a revenue estimate of $1,900,000. We will watch actual receipts closely as the year progresses. o The City has hired a consultant to perform an audit of providers who pay the telephone utility tax. The audit will assess whether providers are accurately remitting all taxes owed to the City, and the consultant will be paid on a contingent basis out of revenues recovered from the telephone providers. Three audits have been completed, and the City has received payments totaling $398,865 which is comprised of recovered revenue plus interest and penalty fees. Per the contract with the consultant, the City paid $99,716 or 25% of the amount recovered. P:IFinancelFinance Activity Reports\Council Monthly Reports1201812018 11 30.docx Page 5 P:\Finance\Finance Activity Reports\Council Monthly Reports \ 2018\ 2018 11 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eleven -Month Period Ended November 30, 2018 #001 - GENERAL FUND RECURRING ACTIVITY Budget Year Elapsed = 2018 91.67% 2018 Budget Actual Actual through Budget November November 30 Remaining % of Budget Revenues Property Tax 11,796,100 4,291,085 11,069,338 (726,762) 93.84% Sales Tax 20,881,900 2,005,836 18,798,628 (2,083,272) 90.02% Sales Tax - Public Safety 967,800 96,580 884,695 (83,105) 91.41% Sales Tax - Criminal Justice 1,738,000 169,661 1,572,625 (165,375) 90.48% Gambling Tax and Leasehold Excise Tax 381,000 9,087 280,485 (100,515) 73.62% Franchise Fees/Business Registration 1,210,000 8,518 647,166 (562,834) 53.48% State Shared Revenues 2,109,600 57,226 1,886,825 (222,775) 89.44% Fines, Forfeitures and Penalties 1,319,900 98,900 839,873 (480,027) 63.63% Community and Public Works 1,684,100 196,897 2,542,943 858,843 151.00% Recreation Program Revenues 633,300 59,591 669,068 35,768 105.65% Miscellaneous Department Revenue 1,000 0 21,250 20,250 2124.98% Miscellaneous & Investment Interest 201,800 63,466 566,811 365,011 280.88% Transfers in - #101 (street admin) 39,700 3,308 36,392 (3,308) 91.67% Transfers in - #105 (h/m tax -CP advertising) 30,000 0 0 (30,000) 0.00% Transfers in -#402 (storm admin) 13,400 1,117 12,283 (1,117) 91.67% Total Recurring Revenues 43,007,600 7,061,270 39,828,381 (3,179,219) 92.61% Expenditures City Council 550,087 23,631 366,005 184,082 66.54% City Manager 956,700 66,097 772,045 184,655 80.70% City Attorney 602,207 43,167 480,284 121,923 79.75% Public Safety 25,464,251 2,024,176 22,022,226 3,442,025 86.48% Deputy City Manager 450,891 30,114 398,994 51,897 88.49% Finance/IT 1,339,974 106,199 1,185,439 154,535 88.47% Human Resources 280,415 24,562 252,262 28,153 89.96% City Hall Operations and Maintenance 306,271 16,341 215,643 90,628 70.41% Community & Public Works - Engineering 1,629,293 157,937 1,246,283 383,010 76.49% Community & Public Works - Econ Dev 970,870 84,867 821,640 149,230 84.63% Community & Public Works - Bldg & Plan 2,209,787 144,380 1,720,584 489,203 77.86% Parks & Rec - Administration 301,311 21,002 255,102 46,209 84.66% Parks & Rec - Maintenance 863,975 81,581 744,736 119,239 86.20% Parks & Rec - Recreation 260,802 7,878 183,584 77,218 70.39% Parks & Rec - Aquatics 515,900 1,965 453,359 62,541 87.88% Parks & Rec - Senior Center 98,229 7,718 84,896 13,333 86.43% Parks & Rec - CenterPlace 910,696 54,138 740,026 170,670 81.26% General Government 1,261,610 95,522 861,394 400,216 68.28% Transfers out - #204 ('16 LTGO bond debt service) 399,350 33,279 366,071 33,279 91.67% Transfers out - #309 (park capital projects) 160,000 13,333 146,667 13,333 91.67% Transfers out - #311 (Pavement Preservation) 962,700 80,225 882,475 80,225 91.67% Transfers out - #501 36,600 3,050 33,550 3,050 91.67% Transfers out - #502 (insurance premium) 370,000 30,833 339,167 30,833 91.67% Total Recurring Expenditures 40,901,919 3,151,994 34,572,430 6,329,489 84.53% Recurring Revenues Over (Under) Recurring Expenditures 2,105,681 3,909,276 5,255,950 3,150,269 Page 6 P:\Finance\Finance Activity Reports\Council Monthly Reports \ 2018\ 2018 11 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eleven -Month Period Ended November 30, 2018 #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Revenues Transfers in - #106 (Repymt of Solid Waste) Miscellaneous Budget Year Elapsed = 2018 91.67% 2018 Budget Actual Actual through Budget November November 30 Remaining % of Budget 40,425 3,369 37,056 (3,369) 91.67% 0 0 0 0 0.00% Total Nonrecurring Revenues 40,425 3,369 37,056 (3,369) 91.67% Expenditures General Government - IT capital replacements 115,000 0 23,877 91,123 20.76% City Attorney (part-time attorney furniture) 4,809 0 4,809 0 100.00% Public Safety (full facility generator) 100,000 0 0 100,000 0.00% Deputy City Manager (Q -Alert software) 11,700 0 11,700 0 100.00% Community & Public Works (Retail Recruitment) 50,000 0 23,000 27,000 46.00% Parks & Rec (Flooring in Great Room & Dining Roor 50,000 0 50,000 0 100.00% Parks & Rec (CP reseal two bathroom floors) 3,000 0 0 3,000 0.00% Generator for City Hall 200,000 0 0 200,000 0.00% Transfers out - #122 (replenish reserve) 490,000 0 490,000 0 100.00% Transfers out - #309 (CP outdoor venue Phase 1) 200,000 0 0 200,000 0.00% Transfers out - #309 (Browns Park lighting & path) 200,000 0 0 200,000 0.00% Transfers out - #309 (Appleway Trail Amenities) 29,725 0 0 29,725 0.00% Transfers out - #312 3,795,429 0 3,795,429 0 100.00% Total Nonrecurring Expenditures 5,249,663 0 4,398,815 850,848 83.79% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (5,209,238) 3,369 (4,361,759) 847,479 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (3,103,557) 3,912,645 894,192 Beginning fund balance 33,664,222 33,664,222 Ending fund balance 30,560,665 34,558,414 Page 7 3,997,749 P:\Finance\Finance Activity Reports\Council Monthly Reports \ 2018\ 2018 11 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eleven -Month Period Ended November 30, 2018 SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Budget Year Elapsed = 2018 91.67% 2018 Budget Actual Actual through Budget November November 30 Remaining % of Budget Revenues Telephone Utility Tax 1,900,000 142,925 1,479,059 (420,941) 77.85% Motor Vehicle Fuel (Gas) Tax 2,052,400 157,398 1,716,611 (335,789) 83.64% Multimodal Transportation 133,800 0 100,149 (33,651) 74.85% Right -of -Way Maintenance Fee 70,000 2,109 16,836 (53,164) 24.05% Investment Interest 6,000 1,365 14,182 8,182 236.36% Miscellaneous Revenue 10,000 0 22,265 12,265 222.65% Total Recurring Revenues 4,172,200 303,797 3,349,101 (823,099) 80.27% Expenditures Wages / Benefits / Payroll Taxes 771,019 67,218 690,731 80,288 89.59% Supplies 112,500 3,971 89,843 22,657 79.86% Services & Charges 2,142,206 76,300 1,639,593 502,613 76.54% Snow Operations 504,800 35,009 463,902 40,898 91.90% Intergovernmental Payments 851,000 208,672 685,907 165,093 80.60% Transfers out - #001 39,700 3,308 36,392 3,308 91.67% Transfers out - #501 (non -plow vehicle rental) 21,250 1,771 19,479 1,771 91.67% Transfers out - #501 (plow replace.) 77,929 6,494 71,435 6,494 91.67% Transfers out - #311 (pavement preservation) 67,342 5,612 61,730 5,612 91.67% Total Recurring Expenditures 4,587,746 408,354 3,759,013 828,733 81.94% Recurring Revenues Over (Under) Recurring Expenditures (415,546) (104,557) (409,912) 5,634 NONRECURRING ACTIVITY Revenues Grant proceeds 0 0 0 0 0.00% Insurance proceeds (traffic signal cabinet) 0 0 11,712 11,712 0.00% Utility tax recovery 0 0 96,260 96,260 0.00% Interest & penalties on utility taxes 0 0 63,994 63,994 0.00% Total Nonrecurring Revenues 0 0 171,965 171,965 0.00% Expenditures Traffic Control Devices -Repair & Maintenance 15,000 0 27,730 (12,730) 184.87% 8th & Carnahan Intersection Improvements 0 0 2,720 (2,720) 0.00% Total Nonrecurring Expenditures 15,000 0 30,450 (15,450) 203.00% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (15,000) 0 141,515 156,515 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (430,546) (104,557) (268,397) 162,149 Beginning fund balance 1,067,294 1,067,294 Ending fund balance 636,748 798,897 #103 - PATHS & TRAILS Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest 8,700 664 7,240 (1,460) 83.22% 0 6 374 374 0.00% Total revenues 8,700 670 7,614 (1,086) 87.52% Expenditures Capital Outlay 0 0 0 0 0.00% Transfers out - #309 (Appleway Trail - Sullivan to C 50,000 0 50,000 0 100.00% Total expenditures 50,000 0 50,000 0 100.00% Revenues over (under) expenditures (41,300) 670 (42,386) Beginning fund balance 46,324 46,324 Ending fund balance 5,024 3,938 Page 8 (1,086) P:\Finance\Finance Activity Reports\Council Monthly Reports \ 2018\2018 11 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eleven -Month Period Ended November 30, 2018 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2018 91.67% 2018 Budget Actual Actual through Budget November November 30 Remaining % of Budget #104 - TOURISM FACILITIES HOTEL/MOTEL TAX FUND Revenues Tourism Facilities Hotel/Motel Tax 377,000 39,378 355,866 (21,134) 94.39% Investment Interest 1,500 2,369 18,707 17,207 1247.15% Transfers in - #105 250,000 0 0 (250,000) 0.00% Total revenues Expenditures Capital Expenditures Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #106 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax Investment Interest 628,500 41,747 374,573 (253,927) 59.60% 0 0 0 0 0.00% 0 0 0 0 0.00% 628,500 41,747 374,573 (253,927) 1,228,595 1,228,595 1,857,095 1,603,168 580,000 61,826 553,744 (26,256) 95.47% 1,000 805 5,205 4,205 520.54% Total revenues 581,000 62,631 558,950 (22,050) 96.20% Expenditures Transfers out - #001 30,000 0 0 30,000 0.00% Transfers out - #104 250,000 0 0 250,000 0.00% Tourism Promotion 322,000 82,382 236,328 85,672 73.39% Total expenditures 602,000 82,382 236,328 365,672 39.26% Revenues over (under) expenditures (21,000) (19,752) 322,622 Beginning fund balance 221,867 221,867 Ending fund balance 200,867 544,489 (387, 723) #106 - SOLID WASTE Revenues Solid Waste Administrative Fees 225,000 11,816 159,684 65,316 70.97% Solid Waste Road Wear Fee 1,000,000 135,889 869,011 130,989 86.90% Investment Interest 0 1,729 8,084 (8,084) 0.00% Grant Proceeds 0 0 0 0 0.00% Total revenues 1,225,000 149,434 1,036,779 188,221 84.64% Expenditures Transfers out - #001 40,425 3,369 37,056 3,369 91.67% Transfers out - #311 1,000,000 0 0 1,000,000 0.00% Education & Contract Administration 184,575 405 20,811 163,764 11.27% Total expenditures 1,225,000 3,774 57,867 1,167,133 4.72% Revenues over (under) expenditures 0 145,661 978,912 (978,912) Beginning fund balance 190,682 190,682 Ending fund balance 190,682 1,169,594 Page 9 P:\Finance\Finance Activity Reports\Council Monthly Reports \ 2018\ 2018 11 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eleven -Month Period Ended November 30, 2018 SPECIAL REVENUE FUNDS - continued #107 - PEG FUND Revenues Comcast PEG Contribution Investment Interest Total revenues Expenditures PEG Reimbursement - CMTV Capital Outlay Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Year Elapsed = 2018 91.67% 2018 Budget Actual Actual through Budget November November 30 Remaining % of Budget 79,000 0 41,656 37,344 52.73% 0 90 700 (700) 0.00% 79,000 90 42,356 36,644 53.62% 40,200 0 38,956 1,244 96.90% 31,000 0 8,111 22,889 26.16% 71,200 7,800 54,837 62,637 0 #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest Transfers in 0 0 90 47,066 (4,710) 54,837 24,134 66.10% 50,127 12,510 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 300,000 300,000 Ending fund balance 300,000 300,000 #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest Transfers in 0 0 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 5,500,000 5,500,000 Ending fund balance 5,500,000 5,500,000 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest Transfers in - #001 3,500 736 3,687 187 105.35% 490,000 0 490,000 0 100.00% Subtotal revenues 493,500 736 493,687 187 100.04% Expenditures Snow removal expenses 500,000 0 0 500,000 0.00% Total expenditures 500,000 0 0 500,000 0.00% Revenues over (under) expenditures (6,500) 736 493,687 (499,813) Beginning fund balance 7,717 7,717 Ending fund balance 1,217 501,404 Page 10 P:\Finance\Finance Activity Reports\Council Monthly Reports \ 2018\ 2018 11 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eleven -Month Period Ended November 30, 2018 DEBT SERVICE FUNDS Budget Year Elapsed = 2018 91.67% 2018 Budget Actual Actual through Budget November November 30 Remaining % of Budget #204 - DEBT SERVICE FUND Revenues Spokane Public Facilities District 414,050 322,025 414,050 0 100.00% Transfers in - #001 399,350 33,279 366,071 (33,279) 91.67% Transfers in - #301 82,000 6,833 75,167 (6,833) 91.67% Transfers in - #302 82,000 6,833 75,167 (6,833) 91.67% Total revenues 977,400 368,971 930,454 (46,946) 95.20% Expenditures Debt Service Payments - CenterPlace 414,050 322,025 414,050 0 100.00% Debt Service Payments - Roads 164,000 149,500 164,000 0 100.00% Debt Service Payments -'16 LTGO Bond 399,350 277,175 399,350 0 100.00% Total expenditures 977,400 748,700 977,400 0 100.00% Revenues over (under) expenditures 0 (379,729) (46,946) (46,946) Beginning fund balance 0 0 Ending fund balance 0 (46,946) Page 11 P:\Finance\Finance Activity Reports\Council Monthly Reports \ 2018\ 2018 11 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eleven -Month Period Ended November 30, 2018 CAPITAL PROJECTS FUNDS #301 - CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues Budget Year Elapsed = 2018 91.67% 2018 Budget Actual Actual through Budget November November 30 Remaining % of Budget 1,500,000 316,253 1,730,871 230,871 115.39% 7,500 4,436 36,938 29,438 492.50% 1,507,500 320,689 1,767,809 260,309 117.27% Expenditures Transfers out - #204 82,000 6,833 75,167 6,833 91.67% Transfers out - #303 1,048,852 0 815,884 232,968 77.79% Transfers out - #311 (pavement preservation) 685,329 0 0 685,329 0.00% Transfers out - #314 38,000 0 0 38,000 0.00% Total expenditures 1,854,181 6,833 891,051 963,130 48.06% Revenues over (under) expenditures (346,681) 313,856 876,758 (702,821) Beginning fund balance 2,125,374 2,125,374 Ending fund balance 1,778,693 3,002,132 #302 - SPECIAL CAPITAL PROJECTS FUND Revenues REET 2 - Taxes Investment Interest 1,500,000 316,253 1,730,871 230,871 115.39% 8,000 5,890 48,697 40,697 608.71% Total revenues 1,508,000 322,143 1,779,568 271,568 118.01% Expenditures Transfers out - #204 82,000 6,833 75,167 6,833 91.67% Transfers out - #303 1,099,434 0 726,454 372,980 66.08% Transfers out - #311 (pavement preservation) 685,329 0 0 685,329 0.00% Total expenditures 1,866,763 6,833 801,621 1,065,142 42.94% Revenues over (under) expenditures (358,763) 315,310 977,947 (793,574) Beginning fund balance 3,008,424 3,008,424 Ending fund balance 2,649,661 3,986,371 Page 12 P:\Finance\Finance Activity Reports\Council Monthly Reports \ 2018\ 2018 11 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eleven -Month Period Ended November 30, 2018 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2018 91.67% 2018 Budget Actual Actual through Budget November November 30 Remaining % of Budget #303 STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 7,981,145 0 5,807,431 (2,173,714) 72.76% Developer Contribution 33,032 0 0 (33,032) 0.00% Transfers in - #301 1,048,852 0 815,884 (232,968) 77.79% Transfers in - #302 1,099,434 0 726,454 (372,980) 66.08% Transfers in -#312 989,327 0 (1,251,465) (2,240,792) -126.50% Investment Interest 0 0 214 214 0.00% Total revenues 11,151,790 0 6,098,519 (5,053,271) 54.69% Expenditures 123 Mission Ave - Flora to Barker 3,762,128 678,624 2,682,818 1,079,310 71.31% 141 Sullivan & Euclid PCC 25,000 0 14,722 10,278 58.89% 142 Broadway @ Argonne/Mullan 2,341,799 10,706 1,954,688 387,111 83.47% 155 Sullivan Rd W Bridge Replacement 0 0 898 (898) 0.00% 166 Pines Rd. (SR27) & Grace Ave. Int. Safety 495,000 1,720 561,838 (66,838) 113.50% 201 ITS Infill Project Phase 1 (PE Start 2014) 437,000 2,149 393,483 43,517 90.04% 205 Sprague/Barker Intersection Improvement 35,700 0 0 35,700 0.00% 221 McDonald Rd Diet (16th to Mission) 1,000 0 0 1,000 0.00% 222 Citywide Reflective Signal Backplates 42,645 596 15,010 27,635 35.20% 239 Bowdish Rd & 12th Ave. Sidewalk 5,000 0 0 5,000 0.00% 247 8th & Carnahan Intersection Improvements 425,000 303 424,114 886 99.79% 249 Sullivan & Wellesley Intersection 268,000 5,620 56,770 211,230 21.18% 250 9th Ave Sidewalk 2,000 0 0 2,000 0.00% 251 Euclid Ave Reconstruction Project 419,359 78 244,796 174,563 58.37% 258 32nd Ave Sidewalk-SR27 to Evergreen 407,870 167,362 425,913 (18,043) 104.42% 259 North Sullivan ITS Project 85,000 87 58,713 26,287 69.07% 263 Citywide Signal Backplates 124,719 230 96,154 28,565 77.10% 264 8th Ave Sidewalk - Dicky to Thierman 458,958 0 355,465 103,493 77.45% 265 Wellesley Sidewalk Project 38,000 4,673 24,403 13,597 64.22% 267 Mission SW - Bowdish to Union 60,250 4,826 32,395 27,855 53.77% 273 Barker/I-90 Interchange 500,000 1,304 5,953 494,047 1.19% 275 Barker Rd Widening - River to Euclid 88,000 59 2,557 85,443 2.91% 276 Barker Rd Widening - Euclid to Garland 54,000 59 3,133 50,867 5.80% 277 Barker Rd Widening - Garland to Trent 36,000 132 2,989 33,011 8.30% 278 Wilbur Sidewalk - Boone to Broadway 20,000 10,563 11,772 8,228 58.86% 279 Know Ave Sidewalk: Hutchinson to Sargent 20,000 2,529 2,820 17,180 14.10% 281 Highland Estates Connector 0 0 18,378 (18,378) 0.00% Contingency 999,362 0 0 999,362 0.00% Total expenditures 11,151,790 891,619 7,389,783 3,762,007 66.27% Revenues over (under) expenditures 0 (891,619) (1,291,265) (8,815,278) Beginning fund balance 66,692 66,692 Ending fund balance 66,692 (1,224,573) Note: Work performed in the Street Capital Projects Fund for preservation projects is for items such as sidewalk upgrades that were bid with the pavement preservation work. Page 13 P:\Finance\Finance Activity Reports\Council Monthly Reports \ 2018\ 2018 11 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eleven -Month Period Ended November 30, 2018 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2018 91.67% 2018 Budget Actual Actual through Budget November November 30 Remaining % of Budget #309 - PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 1,693,200 0 1,592,348 (100,852) 94.04% Transfers in - #001 589,725 13,333 146,667 (443,058) 24.87% Transfers in - #103 (Appleway Trail) 50,000 0 50,000 0 100.00% Transfers in - #312 (Appleway Trail) 324,100 0 592 (323,508) 0.18% Investment Interest 0 0 183 183 0.00% Total revenues 2,657,025 13,333 1,789,789 (867,236) 67.36% Expenditures 227 Appleway Trail - Pines to Evergreen 0 0 14,860 (14,860) 0.00% 237 Appleway Trail - Sullivan to Corbin 2,086,300 1,150 2,101,709 (15,409) 100.74% 268 Appleway Trail - Evergreen to Sullivan 164,000 13,561 17,947 146,053 10.94% 270 CenterPlace outdoor venue - Phase I 200,000 4,692 211,588 (11,588) 105.79% 271 Browns Park lighting and pathway 23,200 0 21,884 1,316 94.33% 274 Park Signs Ph III (Sullivan, Park Rd, Balfour) 24,000 0 13,837 10,163 57.65% 280 Appleway Trail Amenities: Univ. - Pines 29,725 5,582 12,146 17,579 40.86% 282 Browns Park Sand Volleyball Courts 176,800 26,390 36,129 140,671 20.43% 283 Electrical Upgrade - Mirabeau Point Park 7,700 0 7,693 7 99.91% Heart of the Valley Sculpture Placement 28,000 0 0 28,000 0.00% Total expenditures 2,739,725 51,376 2,437,794 301,931 88.98% Revenues over (under) expenditures (82,700) (38,043) (648,005) (1,169,167) Beginning fund balance 126,202 126,202 Ending fund balance 43,502 (521,803) #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 5,900 1,263 11,189 5,289 189.65% Total revenues 5,900 1,263 11,189 5,289 189.65% Expenditures Transfers out 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 5,900 1,263 11,189 5,289 Beginning fund balance 843,688 843,688 Ending fund balance 849,588 854,877 Note: The fund balance includes $839, 285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. Page 14 P:\Finance\Finance Activity Reports\Council Monthly Reports \ 2018\2018 11 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eleven -Month Period Ended November 30, 2018 CAPITAL PROJECTS FUNDS - continued #311 - PAVEMENT PRESERVATION FUND Revenues Transfers in - #001 Transfers in - #101 Transfers in - #106 Transfers in - #301 Transfers in - #302 Grant Proceeds Investment Interest Total revenues Budget Year Elapsed = 2018 91.67% 2018 Budget Actual Actual through Budget November November 30 Remaining % of Budget 962,700 80,225 882,475 (80,225) 91.67% 67,342 5,612 61,730 (5,612) 91.67% 1,000,000 0 0 (1,000,000) 0.00% 685,329 0 0 (685,329) 0.00% 685,329 0 0 (685,329) 0.00% 1,572,500 0 1,395,032 (177,468) 88.71% 0 3,452 46,687 46,687 0.00% 4,973,200 89,289 2,385,924 (2,587,276) 47.98% Expenditures Pre -Project GeoTech Services 50,000 1,800 1,800 48,200 3.60% Pavement Preservation 4,410,540 0 116,019 4,294,521 2.63% 226 Appleway Resurfacing, Park to Dishman Mica 0 0 341 (341) 0.00% 240 Saltese Road Preservation 0 0 33 (33) 0.00% 248 Sprague Street Pres - Sullivan to Corbin 0 24,145 1,313,489 (1,313,489) 0.00% 252 Argonne Resurfacing: Broadway to Indiana 0 1,223 53,889 (53,889) 0.00% 253 Mission - Pines to McDonald 0 0 36 (36) 0.00% 254 Mission - McDonald to Evergreen 0 69,315 662,295 (662,295) 0.00% 256 University Rd Pres - 24th to Dishman Mica 0 2,093 2,093 (2,093) 0.00% 257 University Rd Pres - 16th to 24th 0 964 964 (964) 0.00% 258 32nd Ave Sidewalk - SR27 to Evergreen 0 132,151 132,151 (132,151) 0.00% 267 Mission SW - Bowdish to Union 0 3,718 3,718 (3,718) 0.00% 269 Evergreen - Mission Connector to Indiana 0 3,438 7,472 (7,472) 0.00% 272 Euclid Ave Preservation Project 0 1,104,188 1,133,181 (1,133,181) 0.00% 284 Argonne Rd. Pres - Valleyway to Broadway 0 911 911 (911) 0.00% 285 Indiana Ave Pres - Evergreen to Sullivan 0 763 763 (763) 0.00% Total expenditures 4,460,540 1,344,709 3,429,155 1,031,385 76.88% Revenues over (under) expenditures 512,660 (1,255,420) (1,043,231) (3,618,661) Beginning fund balance 3,362,503 3,362,503 Ending fund balance 3,875,163 2,319,272 #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 3,795,429 0 3,795,429 0 100.00% Transfers in - #313 74,960 0 0 (74,960) 0.00% Investment Interest 16,000 14,129 93,338 77,338 583.36% Total revenues 3,886,389 14,129 3,888,767 2,378 100.06% Expenditures 215 City Hall Construction Project 5,383 0 5,383 (0) 100.00% Transfers out - #303 989,327 0 (1,251,465) 2,240,792 -126.50% Transfers out - #309 324,100 0 592 323,508 0.18% Transfers out - #314 4,809 0 0 4,809 0.00% Total expenditures 1,323,619 0 (1,245,490) 2,569,109 -94.10% Revenues over (under) expenditures 2,562,770 14,129 5,134,257 (2,566,731) Beginning fund balance 4,427,286 4,427,286 Ending fund balance 6,990,056 9,561,543 Page 15 P:\Finance\Finance Activity Reports\Council Monthly Reports \ 2018\2018 11 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eleven -Month Period Ended November 30, 2018 CAPITAL PROJECTS FUNDS - continued #313 - CITY HALL CONSTRUCTION FUND Revenues Investment Interest Budget Year Elapsed = 2018 91.67% 2018 Budget Actual Actual through Budget November November 30 Remaining % of Budget 0 129 1,124 1,124 0.00% Total revenues 0 129 1,124 1,124 0.00% Expenditures Capital Outlay - City Hall 0 0 14,856 (14,856) 0.00% Transfers out - #312 74,960 0 0 74,960 0.00% Total expenditures 74,960 0 14,856 60,104 19.82% Revenues over (under) expenditures (74,960) 129 (13,732) (58,980) Beginning fund balance 101,076 101,076 Ending fund balance 26,116 87,344 #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds 770,000 0 342,797 (427,203) 44.52% Investment Interest 0 1,432 13,580 13,580 0.00% Transfers in - #301 38,000 0 0 (38,000) 0.00% Transfers in - #312 4,809 0 0 (4,809) 0.00% Total revenues 812,809 1,432 356,377 (456,432) 43.85% Expenditures 143 Barker Rd/BNSF Grade Separation 900,000 3,635 409,754 490,246 45.53% 223 Pines Rd Underpass 80,000 11,768 41,786 38,214 52.23% Total expenditures 980,000 15,404 451,540 528,460 46.08% Revenues over (under) expenditures (167,191) (13,972) (95,163) (984,893) Beginning fund balance 1,068,803 1,068,803 Ending fund balance 901,612 973,640 Page 16 P:\Finance\Finance Activity Reports\Council Monthly Reports \ 2018\2018 11 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eleven -Month Period Ended November 30, 2018 ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest Budget Year Elapsed = 2018 91.67% 2018 Budget Actual Actual through Budget November November 30 Remaining % of Budget 1,870,000 665,926 1,808,203 (61,797) 96.70% 7,500 3,698 31,948 24,448 425.98% Total Recurring Revenues 1,877,500 669,624 1,840,151 (37,349) 98.01% Expenditures Wages / Benefits / Payroll Taxes 557,157 32,551 372,398 184,759 66.84% Supplies 14,800 1,587 11,387 3,413 76.94% Services & Charges 1,141,210 234,061 1,000,922 140,288 87.71% Intergovernmental Payments 35,000 0 53,877 (18,877) 153.93% Vehicle Rentals - #501 12,750 0 0 12,750 0.00% Transfersout-#001 13,400 1,117 12,283 1,117 91.67% Total Recurring Expenditures 1,774,317 269,316 1,450,867 323,450 81.77% Recurring Revenues Over (Under) Recurring Expenditures 103,183 400,308 389,284 286,101 NONRECURRING ACTIVITY Revenues Grant Proceeds 65,000 0 131,102 66,102 201.70% Total Nonrecurring Revenues 65,000 0 131,102 66,102 201.70% Expenditures Capital - various projects 450,000 4,200 4,200 445,800 0.93% 193 Effectiveness Study 15,000 0 0 15,000 0.00% 248 Sprague Street Pres - Sullivan to Corbin 0 113 204,964 (204,964) 0.00% 258 32nd Ave Sidewalk - SR27 to Evergreen 0 3,081 58,933 (58,933) 0.00% 264 8th Ave Sidewalk - Dicky to Thierman 0 0 83,803 (83,803) 0.00% 267 Mission SW - Bowdish to Union 0 110 110 (110) 0.00% 279 Knox Ave Sidewalk: Hutchinson to Sargent 0 900 900 (900) 0.00% Watershed Studies 60,000 0 0 60,000 0.00% Total Nonrecurring Expenditures 525,000 8,403 352,909 172,091 67.22% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (460,000) (8,403) (221,807) 238,193 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (356,817) 391,905 167,477 524,294 Beginning working capital 1,973,424 1,973,424 Ending working capital 1,616,607 2,140,901 Note: Work performed in the Stormwater Fund for preservation projects is for stormwater improvements that were bid with the pavement preservation work. #403 -AQUIFER PROTECTION AREA Revenues Spokane County 460,000 0 253,990 (206,010) 55.22% Grant Proceeds 445,955 0 577,714 131,759 129.55% Investment Interest 0 2,320 22,388 22,388 0.00% Total revenues 905,955 Expenditures Capital - various projects Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital 2,320 854,092 (51,863) 94.28% 648,780 37,044 604,908 43,872 93.24% 648,780 257,175 1,413,073 37,044 (34, 724) 604,908 43,872 93.24% 249,184 (95,735) 1,413,073 1,670,248 1,662,257 Page 17 P:\Finance\Finance Activity Reports\Council Monthly Reports \ 2018\ 2018 11 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eleven -Month Period Ended November 30, 2018 INTERNAL SERVICE FUNDS Budget Year Elapsed = 2018 91.67% 2018 Budget Actual Actual through Budget November November 30 Remaining % of Budget #601 - ER&R FUND Revenues Interfund vehicle lease - #001 30,000 2,500 27,500 (2,500) 91.67% Interfund vehicle lease -#101 21,250 1,771 19,479 (1,771) 91.67% Interfund vehicle lease - #101 (plow replace) 77,929 6,494 71,435 (6,494) 91.67% Interfund vehicle lease -#402 12,750 1,063 11,688 (1,063) 91.67% Transfers in - #001 (CenterPlace kitchen reserve) 36,600 3,050 33,550 (3,050) 91.67% Investment Interest 4,000 1,880 15,570 11,570 389.24% Total revenues Expenditures Small tools and minor equipment Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital #602 - RISK MANAGEMENT FUND Revenues Investment Interest Transfers in - #001 182,529 16,757 179,221 (3,308) 98.19% 20,000 181 3,714 16,286 18.57% 20,000 181 3,714 16,286 18.57% 162,529 1,096,283 16,576 175,507 1,096,283 1,258,812 1,271,790 (19,594) 0 347 1,247 1,247 0.00% 370,000 30,833 339,167 (30,833) 91.67% Total revenues 370,000 Expenditures Auto & Property Insurance 370,000 Unemployment Claims Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital 0 31,180 340,414 (29,586) 92.00% 0 345,769 24,231 93.45% 0 4,262 (4,262) 0.00% 370,000 0 350,031 19,969 94.60% 0 31,180 (9,618) (49,555) 244,261 244,261 244,261 234,643 SUMMARY FOR ALL FUNDS Total of Revenues for all Funds Per Revenue Status Report Difference Total of Expenditures for all Funds Per Expenditure Status Report 81,116,922 81,116,922 9,475,004 9,475,004 68,254,962 68,254,962 81,969,603 81,969,603 7,026,923 7,026,923 61,062,108 61,062,108 Total Capital expenditures (included in total expenditures) 20,691,554 2,345,929 14,647,502 Page 18 P:\Finance\Finance Activity Reports\Council Monthly Reports\2018\2018 11 30.xlsx CITY OF SPOKANE VALLEY, WA Investment Report For the Eleven -Month Period Ended November 30, 2018 Beginning Deposits Withdrawls Interest Ending 001 General Fund 101 Street Fund 103 Trails & Paths 104 Tourism Facilities Hotel/Motel 105 Hotel/Motel 106 Solid Waste Fund 107 PEG Fund 120 CenterPlace Operating Reserve 121 Service Level Stabilization Reserve 122 Winter Weather Reserve 301 Capital Projects 302 Special Capital Projects 303 Street Capital Projects Fund 309 Parks Capital Project 310 Civic Buildings Capital Projects 311 Pavement Preservation 312 Capital Reserve Fund 313 City Hall Construction Fund 314 Railroad Grade Separation Projects 402 Stormwater Management 403 Aquifer Protection Fund 501 Equipment Rental & Replacement 502 Risk Management "Local Government Investment Pool 12/18/2018 LGI P" UMPQUA CD #9731 UMPQUA CD #0689 Total Investments $ 53, 859, 892.00 $ 3, 000, 000.00 $ 2, 011, 894.91 $ 60,146,128.50 2,973,801.23 0.00 0.00 2,973,801.23 0.00 0.00 0.00 0.00 101, 276.11 0.00 0.00 101, 276.11 $ 56,934,969.34 $ 3,000,000.00 $ 2,011,894.91 $ 61,946,864.25 matures: 6/28/2019 11/15/2019 rate: 2.30% 2.85% Balance Earnings Current Period Year to date Budget $ 30, 544,195.33 $ 55, 200.36 767, 367.40 1,365.00 3,271.47 5.82 1,331,748.12 2,368.92 452, 305.61 804.56 971, 766.12 1,728.58 50,864.72 90.48 0.00 0.00 5, 500, 000.00 0.00 413,885.25 736.22 2,493,864.67 4,436.09 3,311,469.74 5,890.45 0.00 0.00 0.00 0.00 710,144.82 1,263.21 1, 940, 755.51 3,452.22 7, 942, 753.02 14,128.60 72, 556.27 129.06 805, 043.74 1,432.01 2,078,878.09 3,697.92 1,304,434.66 2,320.33 1, 056, 641.86 1,879.56 194, 917.85 346.72 489,693.24 $ 14,181.67 373.64 18, 707.29 5,205.37 8,084.21 700.21 0.00 0.00 3,687.14 36, 937.80 48, 697.19 213.54 182.54 11,189.35 46, 686.83 93, 338.14 1,123.59 13, 579.72 31, 948.22 22, 388.23 15, 569.63 1,246.90 136, 000.00 6,000.00 0.00 1,500.00 1,000.00 0.00 0.00 0.00 0.00 3,500.00 7,500.00 8,000.00 0.00 0.00 5,900.00 0.00 16, 000.00 0.00 0.00 7,500.00 0.00 4,000.00 0.00 $ 61,946,864.25 $ 101,276.11 $ 863,734.45 $ 196,900.00 Page 19 P:\Finance\Finance Activity Reports\Council Monthly Reports\2018\2018 11 30.xlsx CITY OF SPOKANE VALLEY, WA Sales Tax Receipts For the Eleven -Month Period Ended November 30, 2018 Month Received 2017 2018 12/18/2018 Difference February 2,250,071.29 2,353,128.35 103,057.06 4.58% March 1,553,546.20 1,744,900.00 191, 353.80 12.32% April 1,567,402.86 1,757,754.18 190, 351.32 12.14% May 1,962,909.06 2,173,916.87 211,007.81 10.75% June 1,765,547.51 1,991,560.58 226,013.07 12.80% July 1,980,537.73 2,115,585.73 135,048.00 6.82% August 2,191,814.27 2,328,306.22 136,491.95 6.23% September 2,119,588.28 2,238,047.38 118,459.10 5.59% October 2,207,153.00 2,280,671.98 73,518.98 3.33% November 2,151,642.69 2,272,076.06 120,433.37 5.60% 19,750,212.89 21,255,947.35 1,505,734.46 7.62% December 2,000,238.81 January 2,086,747.36 23, 837,199.06 21, 255, 947.35 Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.8%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.8% tax rate to the agencies is as follows: - State of Washington 6.50% - City of Spokane Valley 0.85% - Spokane County 0.15% - Spokane Public Facilities District 0.10% * - Criminal Justice 0.10% - Public Safety 0.10% * 2.30% local tax - Juvenile Jail 0.10% * - Mental Health 0.10% * - Law Enforcement Communications 0.10% * - Spokane Transit Authority 0.70% * 8.80% Indicates voter approved sales taxes In addition to the .85% reported above that the City receives, we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county -wide and of the total collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety: The tax is assessed county -wide and of the total collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. Page 20 CITY OF SPOKANE VALLEY, WA Sales Tax Collections - October For the years 2009 through 2018 P:\Finance\Finance Activity Reports\Tax Revenue\Sales Tax\2018\sales tax collections 2018.xlsx 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 1 2018 January 1,484,350 February 1,098,575 March 1,068,811 April 1,134, 552 May 1,098,054 June 1,151,772 July 1,309,401 August 1,212,531 September 1,227,813 October 1,236,493 1,491,059 963,749 1,018,468 1,184,137 1,102, 523 1,123, 907 1,260,873 1,211,450 1,191,558 1,269,505 1,460,548 990,157 1,015,762 1,284,180 1,187, 737 1,248,218 1,332,834 1,279,500 1,294,403 1,291,217 1,589,887 1,009,389 1,067,733 1,277,621 1,174, 962 1,290,976 1,302,706 1,299,678 1,383,123 1,358,533 1,671,269 1,133, 347 1,148, 486 1,358,834 1,320,449 1,389,802 1,424,243 1,465,563 1,466,148 1,439,321 1,677,887 1,170, 640 1,201,991 1,448,539 1,400,956 1,462,558 1,545,052 1,575,371 1,552,736 1,594,503 1,732,299 1,197, 323 1,235,252 1,462,096 1,373,710 1,693,461 1,718,428 1,684,700 1,563,950 1,618, 821 1,863,225 1,316,682 1,378,300 1,640,913 1,566,178 1,641,642 1,776,653 1,746,371 1,816,923 1,822,998 1,992,273 1,369,740 1,389,644 1,737,933 1,564,119 1,751,936 1,935,028 1,877,899 1,946,689 1,898,067 2,078,412 1,536,252 1,564,282 1,926,551 1,762,119 1,871,077 2,053,961 1,980,940 2,019,198 2,005,836 12/12/2018 2018 to 2017 Difference ok 86,139 4.32% 166,512 12.16% 174,638 12.57% 188,618 10.85% 198,000 12.66% 119,141 6.80% 118,933 6.15% 103,041 5.49% 72,509 3.72% 107,769 5.68% Collected to date 12,022,352 11,817,229 12,384,556 12,754,608 13,817,462 14,630,233 15,280,040 16,569,885 17,463,328 18,798,628 1,335,300 7.65% November 1,155,647 1,139,058 1,217,933 1,349,580 1,362,021 1,426,254 1,487,624 1,652,181 1,768,817 0 December 1,070,245 1,141,012 1,247,920 1,323,189 1,408,134 1,383,596 1,441,904 1,664,983 1,856,989 0 Total Collections 14,248,244 14,097,299 14,850,409 15,427,377 16,587,617 17,440,083 18,209,568 19,887,049 21,089,134 18,798,628 Budget Estimate 17,860,000 14,410,000 14,210,000 14,210,000 15,250,000 16,990,000 17,628,400 18,480,500 19,852,100 20,881,900 Actual over (under) budg (3,611,756) (312,701) 640,409 1,217,377 1,337,617 450,083 581,168 1,406,549 1,237,034 (2,083,272) Total actual collections as a % of total budget 79.78% 97.83% 104.51 % 108.57% 108.77% 102.65% 103.30% 107.61 % 106.23% n/a % change in annual total collected (11.84%) (1.06%) 5.34% 3.89% 7.52% 5.14% 4.41% 9.21% 6.04% n/a % of budget collected through October 67.31% 82.01% 87.15% 89.76% 90.61% 86.11% 86.68% 89.66% 87.97% 90.02% % of actual total collected through October 84.38% 83.83% 83.40% 82.68% 83.30% 83.89% 83.91% 83.32% 82.81% n/a Chart Reflecting History of Collections through the Month of October 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 i. October 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 October September a August ■ July ■ June ■ May ■ April ■ March ■ February Page 21 1 i CITY OF SPOKANE VALLEY, WA Hotel/Motel Tax Receipts through - Actual for the years 2009 through 2018 P:\Finance\Finance Activity Reports\Tax Revenue\Lodging Tax\2018\105 hotel motel tax 2018.xlsx 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 1 2018 January 23,280 February 23,284 March 25,272 April 36,254 May 32,589 June 40,415 July 43,950 August 50,147 September 50,818 October 36,784 Total Collections 12/12/2018 2018 to 2017 Difference 22,707 22,212 21,442 24,185 25,425 27,092 31,887 27,210 28,752 1,542 5.67% 23,417 22,792 21,549 25,975 26,014 27,111 27,773 26,795 28,878 2,083 7.77% 24,232 24,611 25,655 27,739 29,384 32,998 34,330 31,601 31,906 305 0.97% 39,463 38,230 52,130 40,979 48,246 50,455 52,551 52,242 57,664 5,422 10.38% 34,683 33,791 37,478 40,560 41,123 44,283 50,230 50,112 51,777 1,665 3.32% 39,935 41,403 43,971 47,850 52,618 56,975 55,060 60,637 62,048 1,411 2.33% 47,385 49,312 52,819 56,157 61,514 61,809 65,007 69,337 71,865 2,528 3.65% 54,923 57,452 57,229 63,816 70,384 72,697 73,700 76,972 79,368 2,396 3.11% 59,419 58,908 64,299 70,794 76,100 74,051 70,305 80,173 79,661 (512) (0.64%) 41,272 39,028 43,699 43,836 45,604 49,880 55,660 56,631 61,826 5,195 9.17% 362,792 387,438 387,740 420,271 441,892 476,411 497,351 516,503 531,710 553,745 22,035 4.14% November 34,055 34,330 37,339 39,301 42,542 39,600 42,376 46,393 47,090 0 December 27,131 26,777 32,523 30,432 34,238 33,256 41,510 33,478 37,180 0 Total Collections 423,978 448,545 457,603 490,004 518,672 549,267 581,237 596,374 615,980 553,745 Budget Estimate 512,000 380,000 480,000 430,000 490,000 530,000 550,000 580,000 580,000 580,000 Actual over (under) budg (88,022) 68,545 (22,397) 60,004 28,672 19,267 31,237 16,374 35,980 (26,255) Total actual collections as a % of total budget % change in annual total collected % of budget collected through October 82.81% 118.04% 95.33% 113.95% 105.85% 103.64% 105.68% 102.82% 106.20% n/a (9.23%) 5.79% 2.02% 7.08% 5.85% 5.90% 5.82% 2.60% 3.29% n/a 70.86% 101.96% 80.78% 97.74% 90.18% 89.89% 90.43% 89.05% 91.67% 95.47% % of actual total collected through October 85.57% 86.38% 84.73% 85.77% 85.20% 86.74% 85.57% 86.61% 86.32% n/a Chart Reflecting History of Collections through the Month of October 600,000 500,000 400,000 300,000 200,000 100,000 0 October 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 • October September • August ■ July • June • May ■ April • March • February • January Page 22 MIN J CITY OF SPOKANE VALLEY, WA 1st and 2nd 1/4% REET Collections through October Actual for the years 2009 through 2018 P:\Finance\Finance Activity Reports\Tax Revenue\REET\2018\301 and 302 REET for 2018.xlsx 2009 1 2010 1 2011 2012 2013 2014 2015 2016 1 2017 1 2018 January 55,281 February 45,181 March 73,307 April 81,156 May 77,464 June 105,021 July 122,530 August 115,830 September 93,862 October 113,961 Collected to date 59,887 64,122 86,204 99,507 109,625 105,680 84,834 72,630 75,812 93,256 64,128 36,443 95,880 79,681 124,692 81,579 79,629 129,472 68,020 61,396 46,359 56,115 71,730 86,537 111,627 124,976 101,049 106,517 63,517 238,095 56,898 155,226 72,172 90,377 116,165 139,112 128,921 117,150 174,070 117,806 61,192 67,049 81,724 105,448 198,870 106,676 208,199 172,536 152,323 123,505 96,141 103,508 165,868 236,521 165,748 347,421 217,375 202,525 179,849 128,833 104,446 83,583 220,637 205,654 192,806 284,897 248,899 231,200 178,046 253,038 153,661 124,514 282,724 169,060 202,734 248,768 449,654 472,420 187,348 207,895 239,437 146,892 310,562 218,842 646,397 277,424 302,941 261,626 259,492 584,792 883,592 851,558 12/12/2018 2018 to 2017 Difference 85,776 55.82% 22,378 17.97% 27,838 9.85% 49,782 29.45% 443,663 218.84% 28,656 11.52% (146,713) (32.63%) (210,794) (44.62%) 72,144 38.51% 376,897 181.29% 820,921 1,006,521 1,167,897 1,277,521 1,843,789 2,003,208 2,498,778 3,248,405 749,627 30.00% November 133,265 72,021 74,753 104,886 78,324 172,227 129,870 186,434 229,800 0 December 71,366 38,725 65,077 74,300 75,429 117,682 157,919 164,180 278,995 0 Total distributed by Spokane County 1,088,222 962,304 960,751 1,185,707 1,321,650 1,567,429 2,131,578 2,353,822 3,007,573 3,248,405 Budget estimate 2,000,000 1,380,000 780,000 875,000 975,000 1,100,000 1,400,000 2,000,000 2,000,000 3,000,000 Actual over (under) budget (911,778) (417,696) 180,751 310,707 346,650 467,429 731,578 353,822 1,007,573 248,405 Total actual collections as a % of total budget 54.41% 69.73% 123.17% 135.51% 135.55% 142.49% 152.26% 117.69% 150.38% n/a % change in annual total collected (45.23%) (11.57%) (0.16%) 23.41% 11.47% 18.60% 35.99% 10.43% 27.77% n/a % of budget collected through October 44.18% 61.71% 105.25% 115.03% 119.78% 116.14% 131.70% 100.16% 124.94% 108.28% % of actual total collected through October 81.20% 88.49% 85.45% 84.89% 88.37% 81.50% 86.50% 85.10% 83.08% n/a Chart Reflecting History of Collections through the Month of October 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 2009 2010 2011 2012 October 2013 2014 2015 2016 2017 2018 October September • August ■ July ■ June • May ▪ April March • February January Page 23 P:\Finance\Finance Activity Reports\Debt Capacity\2018\debt capacity 2018.xlsx CITY OF SPOKANE VALLEY, WA Debt Capacity 2017 Assessed Value for 2018 Property Taxes 8,634,114,798 Voted (UTGO) Nonvoted (LTGO) Voted park Voted utility 1.00% of assessed value 1.50% of assessed value 2.50% of assessed value 2.50% of assessed value Maximum Outstanding Remaining Debt as of Debt ok Capacity 12/31/2018 Capacity Utilized 86,341,148 129,511,722 215,852,870 215,852,870 647, 558, 610 0 86,341,148 12,270,000 117,241,722 0 215,852,870 0 215,852,870 12,270,000 635,288,610 0.00% 9.47% 0.00% 0.00% 1.89% Bonds Repaid 2014 LTGO Bonds 12/1/2014 12/1/2015 12/1/2016 12/1/2017 12/1/2018 225,000 175,000 185,000 190,000 230,000 135,000 125,000 130,000 130,000 135,000 360,000 300,000 315,000 320,000 365,000 0 0 75,000 150,000 155,000 360,000 300,000 390,000 470,000 520,000 1,005,000 655,000 1,660,000 \ 380,000 2,040,000 12/1/2019 255,000 140,000 395,000 160,000 555,000 12/1/2020 290,000 140,000 430,000 165,000 595,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 95,000 660,000 12/1/2026 505,000 0 505,000 00,000 705,000 12/1/2027 395,000 0 395,000 2 5,000 600,000 12/1/2028 300,000 0 300,000 2 5,000 515,000 12/1/2029 245,000 0 245,000 220,000 465,000 12/1/2030 225,000 0 225,000 225,000 450,000 Bonds 12/1/2031 180,000 0 180,000 235,000 415,000 Remaining 12/1/2032 130,000 0 130,000 240,000 370,000 12/1/2033 165,000 0 165,000 250,000 415,000 12/1/2034 0 0 0 260,000 260,000 12/1/2035 0 0 0 270,000 270,000 12/1/2036 0 0 0 280,000 280,000 12/1/2037 0 0 0 290,000 290,000 12/1/2038 0 0 0 305,00 305,000 12/1/2039 0 0 0 315,00 315,000 12/1/2040 0 0 0 330,000 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 355,000 355,000 12/1/2043 0 0 0 365,000 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 4,645,000 730,000 5,375,000 6,895,000 12,270,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 24 12/26/2018 Road & LTGO Bonds Period Street 2016 LTGO Grand Ending CenterPlace Improvements Total Bonds Total 12/1/2014 12/1/2015 12/1/2016 12/1/2017 12/1/2018 225,000 175,000 185,000 190,000 230,000 135,000 125,000 130,000 130,000 135,000 360,000 300,000 315,000 320,000 365,000 0 0 75,000 150,000 155,000 360,000 300,000 390,000 470,000 520,000 1,005,000 655,000 1,660,000 \ 380,000 2,040,000 12/1/2019 255,000 140,000 395,000 160,000 555,000 12/1/2020 290,000 140,000 430,000 165,000 595,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 95,000 660,000 12/1/2026 505,000 0 505,000 00,000 705,000 12/1/2027 395,000 0 395,000 2 5,000 600,000 12/1/2028 300,000 0 300,000 2 5,000 515,000 12/1/2029 245,000 0 245,000 220,000 465,000 12/1/2030 225,000 0 225,000 225,000 450,000 Bonds 12/1/2031 180,000 0 180,000 235,000 415,000 Remaining 12/1/2032 130,000 0 130,000 240,000 370,000 12/1/2033 165,000 0 165,000 250,000 415,000 12/1/2034 0 0 0 260,000 260,000 12/1/2035 0 0 0 270,000 270,000 12/1/2036 0 0 0 280,000 280,000 12/1/2037 0 0 0 290,000 290,000 12/1/2038 0 0 0 305,00 305,000 12/1/2039 0 0 0 315,00 315,000 12/1/2040 0 0 0 330,000 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 355,000 355,000 12/1/2043 0 0 0 365,000 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 4,645,000 730,000 5,375,000 6,895,000 12,270,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 24 12/26/2018 ■ P:\Finance\Finance Activity Reports\Tax Revenue\MVFT\2018\motor vehicle fuel tax collections 2018.xlsx CITY OF SPOKANE VALLEY, WA Motor Fuel (Gas) Tax Collections - October For the years 2009 through 2018 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 1 2018 January 133,304 February 155,832 March 146,264 April 161,117 May 156,109 June 173,954 July 169,756 August 179,012 September 175,965 October 163,644 Collected to date 161,298 145,869 140,486 161,721 158,119 168,146 164,221 176,869 175,067 164,475 154,792 146,353 141,849 165,019 154,700 158,351 165,398 153,361 173,820 158,889 159,607 135,208 144,297 153,546 144,670 159,827 160,565 164,050 171,651 153,022 146,145 145,998 135,695 156,529 151,595 167,479 155,348 173,983 195,397 133,441 152,906 148,118 131,247 156,269 156,850 161,965 157,805 172,308 173,299 160,539 152,598 145,455 140,999 157,994 156,259 164,872 168,205 186,277 174,505 161,520 163,918 163,037 145,537 167,304 171,829 157,737 177,427 177,567 194,640 166,369 150,654 164,807 138,205 168,000 174,211 174,838 177,019 195,780 184,342 163,780 162,359 175,936 139,826 168,796 193,986 144,308 194,267 205,438 180,874 158,062 12/12/2018 2018 to 2017 Difference ok 11,705 7.77% 11,129 6.75% 1,621 1.17% 796 0.47% 19,775 11.35% (30,530) (17.46%) 17,248 9.74% 9,658 4.93% (3,468) (1.88%) (5,718) (3.49%) 1,614,957 1,616,271 1,572,532 1,546,443 1,561,610 1,571,306 1,608,684 1,685,365 1,691,636 1,723,852 32,216 1.90% November 167,340 168,477 160,461 162,324 164,303 165,871 181,771 176,178 194,814 0 December 144,376 143,257 124,714 138,223 142,140 141,298 153,338 152,787 154,298 0 Total Collections 1,926,673 1,928,005 1,857,707 1,846,990 1,868,053 1,878,475 1,943,793 2,014,330 2,040,748 1,723,852 Budget Estimate 2,050,000 1,900,000 1,875,000 1,905,800 1,868,900 1,866,400 1,867,700 2,013,400 2,048,900 2,061,100 Actual over (under) budg (123,327) 28,005 (17,293) (58,810) (847) 12,075 76,093 930 (8,152) (337,248) Total actual collections as a % of total budget 93.98% 101.47% 99.08% 96.91 % 99.95% 100.65% 104.07% 100.05% 99.60% n/a % change in annual total collected (3.45%) 0.07% (3.65%) (0.58%) 1.14% 0.56% 3.48% 3.63% 1.31% n/a % of budget collected through October 78.78% 85.07% 83.87% 81.14% 83.56% 84.19% 86.13% 83.71% 82.56% 83.64% % of actual total collected through October 83.82% 83.83% 84.65% 83.73% 83.60% 83.65% 82.76% 83.67% 82.89% n/a Chart Reflecting History of Collections through the Month of October 2,000,000 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 October 1 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 October September a August ■ July • June • May ■ April • March ■ February Page 25 • P:\Finance\Finance Activity Reports\Tax Revenue\Telephone Tax\2018\telephone utility tax collections 2018.xlsx CITY OF SPOKANE VALLEY, WA Telephone Utility Tax Collections - October For the years 2009 through 2018 2009 1 2010 1 2011 2012 1 2013 1 2014 2015 2016 1 2017 1 2018 January 128,354 February 282,773 March 230,721 April 275,775 May 242,115 June 239,334 July 269,631 August 260,408 September 249,380 October 252,388 234,622 266,041 264,175 254,984 255,056 251,880 250,593 246,261 240,111 238,500 241,357 230,366 245,539 238,561 236,985 239,013 244,191 349,669 241,476 237,111 193,818 261,074 234,113 229,565 227,469 234,542 226,118 228,789 227,042 225,735 217,478 216,552 223,884 214,618 129,270 293,668 213,078 211,929 210,602 205,559 210,777 205,953 208,206 206,038 210,010 210,289 205,651 205,645 199,193 183,767 177,948 212,845 174,738 214,431 187,856 187,412 190,984 185,172 183,351 183,739 182,167 173,971 177,209 171,770 174,512 170,450 174,405 171,909 170,476 166,784 162,734 163,300 162,536 157,285 161,506 156,023 157,502 150,644 155,977 153,075 130,196 164,060 158,416 146,519 149,434 150,780 147,281 148,158 141,290 142,925 12/12/2018 2018 to 2017 Difference (32,538) (19.99%) 760 0.47% (4,120) (2.53%) (10,766) (6.84%) (12,072) (7.47%) (5,243) (3.36%) (10,221) (6.49%) (2,486) (1.65%) (14,687) (9.42%) (10,150) (6.63%) Collected to date 2,430,879 2,502,223 2,504,268 2,288,265 2,136,638 2,045,529 1,898,476 1,733,653 1,580,582 1,479,059 (101,523) (6.42%) November 254,819 247,848 240,246 225,319 212,947 213,454 175,235 166,823 151,208 0 December 368,775 236,065 236,449 221,883 213,097 202,077 183,472 168,832 161,115 0 Total Collections 3,054,473 2,986,136 2,980,963 2,735,467 2,562,682 2,461,060 2,257,183 2,069,308 1,892,905 1,479,059 Budget Estimate 2,500,000 2,800,000 3,000,000 3,000,000 2,900,000 2,750,000 2,565,100 2,340,000 2,000,000 1,900,000 Actual over (under) budg 554,473 186,136 (19,037) (264,533) (337,318) (288,940) (307,917) (270,692) (107,095) (420,941) Total actual collections as a % of total budget 122.18% 106.65% 99.37% 91.18% 88.37% 89.49% 88.00% 88.43% 94.65% n/a % change in annual total collected n/a (2.24%) (0.17%) (8.24%) (6.32%) (3.97%) (8.28%) (8.32%) (8.52%) n/a % of budget collected through October 97.24% 89.37% 83.48% 76.28% 73.68% 74.38% 74.01% 74.09% 79.03% 77.85% % of actual total collected through October 79.58% 83.79% 84.01% 83.65% 83.38% 83.12% 84.11% 83.78% 83.50% n/a Chart Reflecting History of Collections through the Month of October 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 October 2009 2010 2011 2012 2013 2014 2015 1 2016 October September • August ■ July • June • May ■ April • March ■ February 1717 • January 2017 2018 Page 26