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2019, 03-05 Study Session AGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT Tuesday,March 5, 2019 6:00 p.m. CITY HALL COUNCIL CHAMBERS 10210 E Sprague Avenue (Please Silence Your Cell Phones During the Meeting) DISCUSSION LEADER SUBJECT/ACTIVITY GOAL CALL TO ORDER ROLL CALL APPROVAL OF AGENDA 1.Mike Stone Northwest Winterfest 2019 Discussion/Information 2. Cary Driskell Arts Council Agreement Discussion/Information 3.Mark Calhoun,et al 2018 Accomplishments Report Discussion/Information 4.Mayor Higgins Advance Agenda Discussion/Information 5. Information Only (will not be discussed or reported):Public Works Projects Monthly Report 6. Mayor Higgins Council Check in Discussion/Information 7.Mark Calhoun City Manager Comments Discussion/Information ADJOURN Study Session Agenda,March 5,2019 Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 5,2019 Department Director Approval: Check all that apply: nconsent n old business n new business n public hearing n information ® admin.report n pending legislation n executive session AGENDA ITEM TITLE: NW Winterfest 2019 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: N/A BACKGROUND: The City has been approached to consider allowing Mirabeau Meadows to host a new public event entitled "NW Winterfest 2019" this year. This event would provide a tourism opportunity for the City of Spokane Valley during the months of November and December. This event is similar to the Chinese Lantern Festival that was held at Riverfront Park several years ago, although this event has a winter holiday emphasis. This event would be a Special Event and require a permit from the City. This special event request is being brought before the City Council as it will require taking Mirabeau Meadows out of use by the public for over 2.5 months from approximately October 26, 2019 to January 19, 2020. The actual event will run from November 29, 2019 to December 31, 2019. The remaining time will be needed for the set-up and take-down of the displays,etc. Sam Song and Charity Doyl will be making a presentation to the City Council explaining and describing the event. Topics covered will be event overview, schedule of event including set-up and take-down and what expectations they would have of the City regarding this event. If the City Council is interested in moving forward regarding this event, staff will be seeking Council consensus to authorize the City Manager to develop and execute a contract between the City and the Promoter to establish the terms and conditions for which this event would be allowed to take place. OPTIONS: (1) Council consensus to authorize City Manager to finalize and execute contract with NW Winterfest 2019;or(2)take other action as appropriate. RECOMMENDED ACTION OR MOTION: Staff seek Council consensus to authorize the City Manager to finalize and execute a contract with NW Winterfest 2019. BUDGET/FINANCIAL IMPACTS: Not yet been determined. STAFF CONTACT: Michael D. Stone,Director of Parks and Recreation ATTACHMENTS: PowerPoint Presentation Nifrilh*esi % . Inter!' k est 201 g * iir * * . - 11" * 9 , • e 44E * 4111 iiiiii ' ll . •10,1.11' - 0' e -* 1 * 0-iir• * lifi,rde-er" - illt 'I .• 1 . 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''.......1--. - z 7_--,..,,.: ' -.: .... •••• . . -' - " - . . - 'a. 4- iir ar ZIGONG HUACAI ART LANTERN illr lir 4 j CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 5,2019 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑new business ❑public hearing ❑ information ®admin.report ❑pending legislation ❑ executive session AGENDA ITEM TITLE: Administrative report — Proposed agreement with the Spokane Valley Arts Council. GOVERNING LEGISLATION: Chapter 3.34 SVMC—Acceptance of donations and gifts; chapter 3.46 SVMC—Non-architectural and engineering services. PREVIOUS COUNCIL ACTION TAKEN: Administrative report May 29,2018. BACKGROUND: The Spokane Valley Arts Council (SVAC) is a not-for-profit 501(c)(3) organization formed in 2004 for the stated purpose of working "with local businesses, civic leaders and artists to cooperatively conceive, develop and implement art-related programs and cultural activities." The SVAC has been instrumental in identifying projects to be constructed and located on property owned by the City for the cultural benefit of our citizens. Examples of their efforts include projects at CenterPlace ("Working the Line" by Jerry McKellar, "Dance of Sun and Moon" by Jerry McKellar) and City Hall ("Coup Ponies" by Jerry McKellar, "Harvest Time on the Big Missouri (commonly known as "the Berry Picker")" by Nancy McLaughlin, and "Great Spirit's Gift" by Ace Powell). "Heart of the Valley" by Richard Warrington is anticipated to be placed at new Balfour Park. The City and the SVAC have cooperated in various ways over the years to accomplish the donation of these sculptures to the mutual benefit of our entities, as well substantially benefiting our citizens by providing them with quality public art. These cooperative efforts include the SVAC locating suitable sculptures, negotiating favorable terms, engaging in fundraising to pay for such works, and then overseeing delivery by the artists to City property. The SVAC also provides art to display in the lobby at CenterPlace Regional Events Center. The City has contributed substantial funds over the years,to pay for the sculptures, to install the sculptures, and for on-going maintenance. The City has also provided space at CenterPlace on an annual basis so that the SVAC may hold a fundraising event for sculptures, and to fund scholarships for local high school students interested in arts as a career. Additionally, the City provides meeting space for the SVAC Board's monthly meeting. On May 29, 2018, Council asked staff to meet with the SVAC in an effort to reduce to writing the various aspects of the long-term relationship so that both parties would have a clear understanding of the mutual expectations. Discussions occurred over a period of some months, and began to accelerate over the past several months. The attached proposed agreement has been agreed to in principle, and has been signed by the SVAC. Staff believes this proposed agreement achieves the goals set forth by the City in May 2018, and recommends Council approval. One of the points the parties have recently worked out is how to get interaction between the SVAC and the Council on potential projects to pursue early enough in the year so that the SVAC can timely work toward completing them in conjunction with funding through the outside agency process. What has been tentatively decided is that as soon as this agreement is finalized, the SVAC would provide a report to the Council on potential projects for 2020 and get non-binding feedback to the SVAC. Council consensus on the proposed projects will take place prior to the 2020 budget development process and, although we currently anticipate including an outside agency process, there is never any guarantee that funds will actually be available or appropriated for this purpose. Additionally, any project(s) proposed by the SVAC would still have to compete against all other applicants for outside agency funding, and would not have a competitive advantage over other applicants. The intent is to provide some direction from Council as to whether there is complete disagreement with a proposed sculpture (and thus, please don't pursue it), or whether there is general approval. The SVAC could then make more concrete plans to move ahead with negotiations with the artist, and make plans for its fundraising program for the year. Similarly, the City would know if the sculpture is large or small, which will assist staff in presenting budget numbers for Council consideration that roughly approximate the costs for installation. This would be a precursor to the outside agency funding request process by the City that occurs in the fall. Both parties believe this process will be better than what has been done in the past. If this approach proves successful this,we would anticipate utilizing it in future years as well. OPTIONS: (1) Consensus to place the proposed SVAC and City of Spokane Valley Agreement on a future agenda for motion consideration or on the Consent Agenda;or(2)take other action as appropriate. RECOMMENDED ACTION OR MOTION: Consensus to place the proposed SVAC and City of Spokane Valley Agreement on a future agenda as a Consent Agenda item. BUDGET/FINANCIAL IMPACTS: This proposed agreement is not anticipated to have any separate financial impacts to the City. STAFF CONTACT: Cary Driskell,City Attorney. ATTACHMENTS: Proposed agreement. AGREEMENT BETWEEN CITY OF SPOKANE VALLEY AND THE SPOKANE VALLEY ARTS COUNCIL This Agreement (Agreement) is made and entered into by and between the City of Spokane Valley, a municipal corporation of the State of Washington, as "City" acting through the City Manager, and the Spokane Valley Arts Council (SVAC)whose address is P.O. Box 141676, Spokane Valley, WA 99214. WHEREAS,the SVAC is a not-for-profit 501(c)(3) organization formed in 2004 for the stated purpose of working "with local businesses, civic leaders and artists to cooperatively conceive, develop, and implement art-related programs and cultural activities."; and WHEREAS, the SVAC has been instrumental in identifying projects to be constructed and located on property owned by the City for the cultural benefit of the City's citizens. Examples of their efforts include projects at CenterPlace ("Working the Line" by Jerry McKellar, "Dance of Sun and Moon" by Jerry McKellar) and City Hall ("Coup Ponies" by Jerry McKellar, "Harvest Time on the Big Missouri (commonly known as "the Berry Picker")" by Nancy McLaughlin, and "Great Spirit's Gift" by Ace Powell); and WHEREAS, the City has provided funds to the SVAC for use by SVAC to commission the above- mentioned sculptures, and has provided additional funds to permanently locate and display these sculptures once donated to the City;and WHEREAS, the City has traditionally allowed SVAC use of a City facility for the purpose of raising additional funds to be used toward paying for these sculptures, a practice the parties would like to continue into the future; and WHEREAS, SVAC intends to seek additional funds to commission more sculptures for placement on City property, and the City would like to have increased input into the process for selecting which sculptures are chosen so that the City can timely budget for all costs that it may have to pay for either the commissioning or installation of such sculptures. In consideration of the following terms, conditions and covenants,the parties agree: 1. Purpose. This Agreement in intended to establish the terms under which the City and the SVAC will work together for the purpose of providing sculptures for placement in public spaces for the enjoyment and benefit of the general public. 2. Effective Date and Duration. This Agreement shall be in effect from the date of execution through December 31, 2023. The parties may mutually agree in writing to execute one extension of three years, which would expire December 31, 2026. 3. Obligations of the City. The City shall have the following obligations with regard to this Agreement: a. the City shall make either the Great Room at CenterPlace, or other space as mutually agreed to by the parties, available to the SVAC once per calendar year for the purpose of fundraising to be used to purchase additional sculptures to be donated to the City and for subsequent placement on City property, or to raise money for student scholarships. Additionally, the City shall make available the Boardroom on the second floor once per month (based on availability) for Board meetings up to 90 minutes; 2019 Agreement—Spokane Valley Arts Council Page 1 of 5 The City shall consider requests from the SVAC for additional use of either the Great Room and/or Fireside Lounge in association with SVAC's fund raising events. The decision to approve or deny any such request shall remain at the sole discretion of the City; b. the City shall consider requests from the SVAC for additional funding, although the granting of any such requests shall remain at the budgetary discretion of the City Council; c.the City shall reimburse reasonable expenses directly related to permanently locating sculptures donated to the City by the SVAC; d. the City shall take possession of any sculpture donated by SVAC following acceptance by the City Council, with formal acceptance and possession effective at the time a sculpture is delivered to the site previously identified by the City; e. the City shall make payments to the Arts Council for sculptures pursuant to the following schedule: the City shall pay approximately one-third of any financial commitment by the City at the time the Arts Council commits to purchasing a sculpture; approximately one-third progress payment of any financial commitment by the City when a sculpture is within two weeks of being delivered to the City; and the balance of any financial commitment by the City within two business days after the City takes physical possession of the sculpture; f. the City shall pay reasonable expenses directly related to the maintenance and upkeep of sculptures donated to the City by the SVAC; and g. the City shall provide cabinet space areas near the front entrance to CenterPlace for the SVAC to display small art pieces on a rotational basis. Except as otherwise agreed, art shall be rotated at least every three months, cabinets shall not be vacant more than 72 hours (with a target period of no more than 48 hours), placement/removal of art shall be prearranged with CenterPlace, and removal of any art piece during a rotation period shall require written permission of the SVAC. The City currently provides five display areas, but the number of cases may change based upon the needs of the City, and the City plans to remove one case for safety purposes. The City shall exercise ordinary care in maintaining the cabinet areas, however the SVAC shall be responsible for any risk of damage or loss to art while displayed at CenterPlace. 4. Obligations of the Spokane Valley Arts Council. The SVAC shall have the following obligations with regard to this Agreement: a. the SVAC shall make reasonable efforts to obtain funding for sculptures for donation to the City from sources other than the City; b. the SVAC shall provide the City Council with a reasonable advance opportunity to provide input on which sculptures are chosen for donation to the City, recognizing that the ultimate decision to accept or reject any proposed gift of artwork rests solely with the City Council. As such, it is to the mutual benefit of the SVAC and the City to have a common understanding of what is appropriate for display on City property; c. the SVAC shall provide the City with sufficient information at least one year prior to the time a sculpture intended for donation to the City is anticipated to be permanently placed. Extensive time, effort, and expense goes into each unique piece, and appropriate time and consideration should be used to identify where each will fit from a spatial standpoint, and where each piece will 2019 Agreement—Spokane Valley Arts Council Page 2 of 5 best represent the artist's vision in designing it. This time period will provide the City sufficient time to budget for anticipated costs associated with preparing the site, and for permanently attaching a sculpture to the property; and d. the SVAC shall provide utilize reasonable efforts to provide and display small art pieces in the CenterPlace lobby cabinets at each side of the Great Room entranceway, including regularly rotating different pieces of art in the cabinets. 5. Indemnification/Hold Harmless. a. SVAC Indemnification/Hold Harmless. The SVAC shall, at its sole expense, defend, indemnify and hold harmless, City and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, attorney's fees and costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts, errors or omissions in the services provided by SVAC and SVAC's agents, to the fullest extent permitted by law, subject only to the limitations provided below. SVAC's duty to defend, indemnify and hold harmless City shall not apply to liability for damages arising out of such services caused by or resulting from the sole negligence of City or City's agents or employees. SVAC's duty to defend, indemnify and hold the City harmless against liability for damages arising out of such services caused by the concurrent negligence of(a) City or City's agents or employees, and (b) SVAC or SVAC's agents shall apply only to the extent of the negligence of SVAC or SVAC's agents. SVAC's duty to defend, indemnify and hold the City harmless shall include, as to all claims, demands, losses and liability to which it applies, City's personnel-related costs, reasonable attorneys' fees, and the reasonable value of any services rendered by the office of the City Attorney, outside consultant costs, court costs, fees for collection, and all other claim-related expenses. SVAC specifically and expressly waives any immunity that may be granted it under the Washington State Industrial Insurance Act, Title 51 RCW. These indemnification obligations shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable to or for any third party under workers' compensation acts, disability benefit acts, or other employee benefits acts. Provided, that SVAC's waiver of immunity under this provision extends only to claims against SVAC by City, and does not include, or extend to,any claims by SVAC's employees directly against SVAC. SVAC hereby certifies that this indemnification provision was mutually negotiated. b. City Indemnification/Hold Harmless. The City shall, at its sole expense, defend, indemnify and hold harmless, SVAC and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, attorney's fees and costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts, errors or omissions in the services provided by City and City' agents, to the fullest extent permitted by law, subject only to the limitations provided below. 2019 Agreement—Spokane Valley Arts Council Page 3 of 5 The City's duty to defend, indemnify and hold harmless SVAC shall not apply to liability for damages arising out of such services caused by or resulting from the sole negligence of SVAC or SVAC's agents or employees. The City's duty to defend, indemnify and hold the SVAC harmless against liability for damages arising out of such services caused by the concurrent negligence of(a) SVAC or SVAC's agents or employees, and (b) City or City's agents shall apply only to the extent of the negligence of City or City's agents. The City's duty to defend, indemnify and hold the SVAC harmless shall include, as to all claims, demands, losses and liability to which it applies, SVAC 's personnel-related costs, reasonable attorneys' fees, and the reasonable value of any services rendered by the office of the SVAC Attorney, outside consultant costs, court costs, fees for collection, and all other claim-related expenses. The City specifically and expressly waives any immunity that may be granted it under the Washington State Industrial Insurance Act, Title 51 RCW. These indemnification obligations shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable to or for any third party under workers' compensation acts, disability benefit acts, or other employee benefits acts. Provided, that the City's waiver of immunity under this provision extends only to claims against the City by SVAC, and does not include, or extend to, any claims by the City's employees directly against City. The City hereby certifies that this indemnification provision was mutually negotiated. 6. Damage. SVAC shall reimburse the City for all damages to City property and improvements as a result of the acts, errors or omissions of SVAC, its agents or event patrons. SVAC shall leave the premises in substantially at least as good a condition as when SVAC was first given permission to use the premises. SVAC shall have the right, upon termination of this Agreement, to remove all of its materials and equipment. 7. Posting of Signs. SVAC shall not post, exhibit, or allow to be posted or exhibited any signs, advertisements, show bills, or other items of any description, including any existing signs, on the Premises or any other property owned by the City except upon the written approval of the City Manager or Parks and Recreation Director. 8. Minimum Support Personnel. SVAC agrees to employ at its sole cost, expense and Iiability, such minimum security, admission, and support personnel as deemed necessary by the City Manager or Parks and Recreation Director to ensure the safety of the event patrons and the Premises. 9. Copyright/Trademark. SVAC warrants, on its own behalf and on the behalf of any performer or any other person permitted by SVAC upon the Premises, that all material presented, heard or shown have been duly licensed or authorized by the owners of any copyright or trademark. SVAC acknowledges sole responsibility for payment of any royalty fees and agrees to indemnify and hold harmless the City, their agents and employees for all claims and attorney fees that arise through a trademark or copyright dispute. 10. Concessions. All concession rights are reserved to the City. SVAC shall not sell or give away food or merchandise without the written consent of the City Manager or Parks and Recreation Director. 2019 Agreement--Spokane Valley Arts Council Page 4 of 5 This Agreement is made this day of , 2019. Mark Calhoun, City Manager Attest: City Clerk, Christine Bainbridge Approved as to form: Office of the City Attorney Spokane Valley Arts Council 4 By: _ /1- , ms's . rs�%,- Its: rt., .7--- c./ N` - vr— 2019 Agreement—Spokane Valley Arts Council Page 5 of 5 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 5, 2019 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: 2018 Accomplishments Report GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Staff will present the 2018 Accomplishments Report. The report includes accomplishments in support of Council's 2018 Budget Goals as well as general accomplishments of each City Department. OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Mark Calhoun, City Manager and Department Directors ATTACHMENTS: PowerPoint Presentation 2018 Accomplishments SpOF okane F Valleye Administration Spokane\� ��eya City Council City Manager City Clerk Contract Administration 2018 Council Goals 1. Continue to work with state and federal legislators toward obtaining financial assistance for the Barker and Pines Road Grade Separation projects. 2. Continue to pursue a plan to sustain the City's Pavement Preservation Program, to include sustained financing in Street Fund #101 and Pavement Preservation Fund #311. 3. Pursue a strategic plan for financing and completion of all grade separation projects. 4. Pursue state and federal financial assistance to address transportation concerns along the entire Barker corridor. 5. Pursue financing for Browns Park, Balfour Park, and Appleway Trail amenities and continue the acquisition of park land. 6. Continue and expand where possible, economic development efforts. Complete the development of implementation strategies for the retail and tourism studies that were completed in 2016. 7. Foster relationships with federal, state and local legislators including the Spokane County Board of Commissioners. 3 2018 Council Goals 1. Continue to work with state and federal legislators toward obtaining financial assistance for the Barker and Pines Road Grade Separation projects. 3. Pursue a strategic plan for financing and completion of all grade separation projects. 4 2018 Council Goals Barker Grade Separation Project Financing Secured City of Spokane Valley General Fund reserves $ 1 ,421 ,000 Real Estate Excise Tax (REST) 2,209,000 Total from Spokane Valley $ 3,630,000 Federal Earmark 719,921 2017 WA Legislature appropriation 1 ,500,000 National Highway Freight Program 6,000,000 TIGER 9 9,020,149 FMSIB (20% of total) (assume $19.0 million) 3,800,000 $ 24,670,070 5 2018 Council Goals Pines Grade Separation Project (Estimated cost of$29 million) Financing Secured City of Spokane Valley 2016 General Fund Property acquisition $ 500,000 2017 General Fund dedication 1 ,200,000 2017 General Fund allocation of fund balance > 50% 721 ,000 2018 General Fund allocation of fund balance > 50% 764,000 Total from Spokane Valley 3,185,000 2018 SRTC for ROW 1 ,890,000 $ 5,075,000 Inactive FMSIB Grant from 2000 that was awarded to WSDOT $ 3,360,000 6 2018 Council Goals 2. Continue to pursue a plan to sustain the City's Pavement Preservation Program, to include sustained financing in Street Fund #101 and Pavement Preservation Fund #311. ■ January 30, 2018 - Council adopted a Solid Waste Collection Street-Wear Fee that is anticipated to generate approximately $1.5 million annually, the proceeds of which will be applied to maintenance and preservation of streets impacted by solid waste services. ■ May 29, 2018 - Staff presented an Admin Report on pavement management that addressed levels of service and financial challenges. ■ June 12, 2018 - Budget Workshop discussion that continued through the 2019 Budget development process and lead to a 2019 transfer of $907,000 from Capital Reserve Fund #312 to Street 0&M Fund #101. Proceeds are applied to Street 0&M Fund operating deficit that is a result of the ongoing decline in Telephone Tax remittances. ■ July 2018 - City contracted with Nichols Consulting Engineers to analyze pavement condition data, identify and prioritize rehabilitation projects and estimate budget needs. We anticipate presenting an Admin Report to Council in April 2019. 7 2018 Council Goals 4. Pursue state and federal financial assistance to address transportation concerns along the entire Barker corridor. Barker Corridor Project(s) (Estimated cost of$8-9 million) Financing Secured City of Spokane Valley 2017 General Fund allocation of fund balance > 50% $ 721,000 2018 General Fund allocation of fund balance > 50% 764,000 Total from Spokane Valley 1,485,000 2018 FMS[B award (20% up to $9mm) 1,680,000 2018 SRTC award 2,050,000 2018 HSIP award 231,000 $ 5,446,000 Euclid to Garland- 2019 Garland to BNSF- 2019 Spokane River to Euclid- 2021 8 2018 Council Goals 5. Pursue financing for Browns Park, Balfour Park, and Appleway Trail amenities and continue the acquisition of park land. Browns Park ■ City's 2019 Budget development process lead to a $1.16 million appropriation for Browns Park improvements. ■ Development of 2019 State Legislative Agenda included a request for $520,000 for a variety of neighborhood amenities at Browns Park. 0 Balfour Park ■ In 2018 the City earmarked $764,000 of 2016 General Fund reserves exceeding 50% towards future Balfour Park development bringing the total City commitment to $1,485,417. 9 2018 Council Goals 5. Pursue financing for Browns Park, Balfour Park, and Appleway Trail amenities and continue the acquisition of park land (continued): Appleway Trail ■ Completed construction of the Sullivan to Corbin section. ■ Worked with SRTC to shift $648,750 grant money from the University to Balfour section to the Evergreen to Sullivan section. ■ Began design of the Evergreen to Sullivan section. - Design is expected to be completed in 2019. - Construction slated to take place in 2020. io 2018 Council Goals 5. Pursue financing for Browns Park, Balfour Park, and Appleway Trail amenities and continue the acquisition of park land (continued): Appleway Trail ■ Appleway Trail - University to Pines Amenities Project - In 2017 the State Legislature included $539,000 in the capital budget for the biennium ending 6/30/2019. - State capital budget for the biennium ending 6/30/2019 was approved in Spring 2018. - Completed design late summer 2018. - Project went to bid in fall of 2018 and no bids were received. - We revised our code language regarding purchasing to now state that if no bids are received we may negotiate a contract with available contractors. - City has contracted with AM Landshaper Inc. to complete project. 11 2018 Council Goals 5. Pursue financing for Browns Park, Balfour Park, and Appleway Trail amenities and continue the acquisition of park land (continued): Gothmann Property - Myrna Park ■ Accepted the donation of 11 acres from the Gothmann family and created the City's newest park. CenterPlace - West Lawn ■ Completed the first phase of the CenterPlace West Lawn and North Meadow redevelopment at a cost to the General Fund of $200,000. 12 2018 Council Goals 6. Continue and expand where possible, economic development efforts. Complete the development of implementation strategies for the retail and tourism studies that were completed in 2016. ■ Developed and broadcast 5 commercials featuring Spokane Valley as a business and family friendly community. ■ Worked with consultant on refining and implementing retail recruitment focus. Events ■ CRAVE was held at CenterPlace for the second year. ■ Oktoberfest was held at CenterPlace for the first time. ■ Hot Summer Nights event held at CenterPlace for the first time. ■ Spokane Valley Arts Council held heir annual fundraising event. ■ Va I I eyfest. 13 2018 Council Goals 6. Continue and expand where possible, economic development efforts. Complete the development of implementation strategies for the retail and tourism studies that were completed in 2016. Northeast Industrial Area ■ Katerra facility construction well underway. ■ Planned Action Ordinance brought before Planning Commission in Fall of 2018. ■ SRTC grant of $2,050,000 awarded to Barker Corridor. ■ Worked with a variety of regional partners on the possible construction of Garland - Flora to Barker. 14 2018 Council Goals 7. Foster relationships with federal, state and local legislators including the Spokane County Board of Commissioners. ■ City Council and Staff had frequent interaction with 4th District Legislators during the 2018 Legislative session. ■ Through late summer and fall of 2018 Council and Staff developed a 2019 State Legislative Agenda and communicated this to 4th District Legislators during a December 2018 meeting. ■ Through the course of the year Councilmembers have frequent interaction with the Spokane County Board of Commissioners including the annual Council of Governments meeting held at the opening of the County Fair in September 2018. ■ City hosted Representative McMorris Rodgers at a meeting held in July 2018. ■ In 2018 Council made the decision to begin working with a Federal Lobbyist. - In November 2018 the City selected Cardinal Infrastructure. 15 CITY COUNCIL COMMITTEES: REGIONAL REPRESENTATION PARTICIPATION 1. Aging & Long Term Care of Eastern Washington 2. Chamber of Commerce Board 3. Clean Air Agency 4. Growth Management Steering Committee of Elected Officials (GMA) 5. Greater Spokane Incorporated Board (GSI) 6. Housing & Community Development Advisory Committee (HCDAC) 7. Health District Board S. Mayors Association of Northeast Washington 9. Spokane County Continuum of Care for the Homeless 10. Spokane Regional Transportation Council (SRTC) Spokane Valley City Council Committees 11. Spokane Transit Authority (STA) 1. Advance Agenda Committee 12. Tourism Promotion Area (TPA) 2. Finance Committee 13. Visit Spokane 3. Governance Manual Committee 14. Wastewater Policy Advisory Board 4. Lodging Tax Advisory Committee (LTAC) 16 Meetings - Resolutions - orditall nances .4.00:001.0.01` _..._ .^Na .N1rY1, /10471.c111TIM Ass ,.m1n11u..c1t.Al .. Total Meetingsa.e "' �nNrAr" eW ""d" n.}I .911,d Nl-CY.M IMV.frIllnR. MY 1. .f.f r n. ..tie +d — 4.mss .' 1"e1M1Kt1=4:101}}} „__, ....,..��-,+{ L 1, {�, mu.,alt. sn C yip WFrt 'Y .111AnRCATN LIVL rslnwot� �gLI-!I Lu G7 LE ,..„..1.1.1,011I Hr}t ..Re alar ! ouncil Meetings 17 I.�1Ir` }. � m,� 1 a rou-�� .��_rm .w.t. ...M c..... .-wm N.,-- wilt...a.c.oaneor*ertamera.tt P.w.i.......Is Study Sessions 26 11- Resolutions passed ;�:,,:.:"�' '. "` 40/ }� NI...rm�gm..Lh.tM.m Special Meetings 1(3 f° . YWt,at 27 - Ordinances passe : . —.—. m�.1�rottl.,.1.,,__ .a tgo.m...of.tatt..............c.,...a... Ma 11...s.7....4. Oleo*peal is.-naw.Ne...e.t t atato e.ry Matta,. ..t. W.1ZseN-n...p. ',AM...w.1r.i....r.A.Ort:tiny.Eta,tr,m, Vt.Off ee..,.. re.+IG%u...s.wutYita..11..1. ...ms �� svm.1.1.4.0,1mnr.rrmrr ..._.�.........—• . Y».,q..ww nom...o m air a.fr.,' 5ciro.m.m Oa a.w4lm at..m seNm N w lenimY Ma ±7 City Clerk ■ Public Records Requests - 483 ■ Recorded Documents - 106 ■ Records Management ■ Legal Notices published - 231 - Records added to storage - 118 boxes ■ Liquor License applications - 40 - Records destroyed - 68 boxes • Special Occasion Liquor License - File retrieval & return requests - 71 applications - 33 ■ Contracts processed - 264 ■ Marijuana License applications - 6 ■ Consultant, Small Works & Vendor List applications - 129 ■ Assisted with update of Governance Manual ■ Assisted with Salary Commission Contract Administration ■ Identified cost methodology deficiencies for Pretrial Services that saved City $30,000. ■ Identified geocoding errors for District Court Services that saved City $70,000. ■ Completed 2017 Law Enforcement cost reconciliation identifying correction of $75,000. ■ Completed Prosecutor cost reconciliation identifying corrections of $10,000. ■ Worked with the Departments of Community and Public Works, and City Attorney in the implementation of a Road-wear fee, addressing funding gap for street maintenance and preservation without increasing tax burden ($1.5M). ■ Successfully applied for the 2018 Justice Assistance Grant. ■ Identified imbalance in funding for SCRAPS regional model. ■ Ensured successful implementation of new solid waste collection contract. ■ Utilized administrative fees to keep solid waste disposal rates competitive. 19 HUMAN RESOURCES Sfiokane OValley . Human Resources • Implemented Washington State paid sick leave • Negotiated the successor collective bargaining agreement the runs through 2021 • Managed 21 recruitments having an average of 29 applicants, interviewed 93 candidates, hiring 34 employees • Processed over 150 employee action forms • Implemented key control systems to increase the security of staff and City Hall • Achieved the 2019 WellCity Award offering 9 separate wellness programs • Provided support to the City's Salary Commission • Reviewed over 190 City Contracts for Risk Management purposes • Transitioned Website Content to the Econ. Development Division wei ` Cty 21 OFFICE OF THE CITY ATTORNEY Siokane 4, Valley® 22 Office of the City Attorney - Continued advising Community & Public Works regarding large development projects. - Assisted in acquiring parcels at 8th and Carnahan regarding offset intersection. - Assisted in negotiating, drafting and executing amended solid waste collection services agreement to implement fee for street preservation and maintenance purposes. - Assisted in drafting for adoption and implementation, criminal chronic nuisance regulations. - Hired new half-time attorney for Code Enforcement; significant progress on case backlog. - Assisted in adoption of 2018 Comprehensive Plan amendments, including winning SEPA challenge appeal. - Assisted with funding and design option issues for Barker/Trent Grade Separation project. 23 office of the City Attorney - Continued - Assisted in drafting and accomplishing goals on the 2018 and 2019 legislative agendas. - Participated on management team for 2019-2021 labor agreement. - Participated on salary commission for City Council. - Assisted in transfer of Saltese property from Gothmann family to City of Spokane Valley. - Assisted in update of Governance Manual. - Assisted in new lease on Splashdown property with new owner Bleasner. - Assisted in preparation of new federal lobbyist RFQ, interviews and contract. - Participated in notification of termination on hearing examiner contract and negotiating new contract. 24 Office of the City Attorney - Continued - Significant revisions to logo regulations. - Update business license code. - Participated on City Hall close-out. 25 FINANCE AND INFORMATION TECHNOLOGY pokane Ualley Finance • Completed the 2017 annual financial report and related audit process conducted by the State Auditor's Office. Result was a "clean" opinion with few audit - - recommendations. City of SiokaneValley 2019 Annual Budget .- ■ Worked with the City Manager's office and all other '1�T-�- �departments to complete the 2019 Budget development process. - sikikan Eley. p0_I0 F_SDngue Aw.n 5 Munn Ya7lny,WA¢}202O 8 nNSpOYnn.Vu7lntcrq 27 Finance A new accountstructure i n 2 1 accommodate • Implemented the e st uctu e 0 8 to acro odate K'.9,4k,6. 31 r 3r the Community & Economic Development and Public Works 3�G7Fa8 departments into the new Community & Public Works Department. 0.67z)6 3p 6r�'s ■ Worked with the City Manager and Community & Public Works to evaluate funding needs for the Street 0&M and Pavement Preservation Funds and the effect on Real Estate Excise Taxes. This is an ongoing evaluation. 28 Information Technology • Continued to follow a replacement schedule for IT equipment at the City, which included replacing the City's firewall during 2018. • Implemented a new pay app system for use on capital projects with staff in the Engineering division. • Tested and implemented a process for providing a remote testimony site at City Hall for State legislative hearings. • Closed 1,176 Helpdesk calls. • Maintained network availability of 99.9% during normal business hours in 2018. 29 COMMUNITY AND PUBLIC WORKS Spokane jValley® Engineering Division Economic Development Division Building and Planning Division 30 Community & Public Works Spokan Engineering FValley® Capital Improvement Program Traffic Operations Stormwater Utility 31 Community & Public Works Capital I Program TRANSPORTATION PLANNING: Coordinated with SRTC's Technical Transportation Committee (TTC) and State Transportation Improvement Program (STIP) STREET PRESERVATION PROGRAM: Continued work on Implementing Street Preservation Program Utilized grant funds and City funds to maximize preservation program 2018 Street Preservation Projects Project Cost Lane Miles Mission Avenue Preservation - McDonald to Evergreen $792,000 0.5 Euclid Avenue Preservation - Sullivan to Flora $1,159,000 1.0 Sprague Avenue Preservation - Sullivan to Corbin $1,678,000 1.3 2018 Totals $3,629,000 2.8 32 Community & Public Works Capital Improvement P DESIGN PROJECTS: r Barker Road/BNSF Grade Separation � , � ,' • Pines Road/BNSF Grade Separation- Phase I M1; 0 , , ,� , , , °r, ,Y-. ' North Sullivan Corridor ITS .0.,.ilk :„.,A \., 'SlOr's '_�- : ti � :> Sullivan & Wellesley Intersection Improvements J ` r .,�:_ - Barker Road Corridor- Euclid to Grade Separation K= ✓ Wellesley Avenue Sidewalk - McDonald to Evergreen z .Y - ' > Mission Avenue Sidewalk and Pavement Preservation , - , .0 - 1 ' ,.1411111 > Argonne Road Preservation - Broadway to Indiana c rEvergreen Crossing Preservation - Mission to Indiana ` r. , , _.> University Road Preservation - 16t" to Dishman Mica --�ff1--7 il - Pines Road Grade Separation 33 Community & Public Works Capital Improvement Program CONSTRUCTION PROJECTS: > Broadway/Argonne/Mullan Intersection Reconstruction _ gth Avenue Sidewalk - Dickey to Thierman -ice - r , 32nd Avenue Sidewalk - Pines (SR 27) to Evergreen • Pines (SR-27) / Grace Intersection Safety > Appleway Trail -Sullivan to Corbin F,%, __ I�roadway/Argonne/Mullan > Citywide Reflective Signal Backplates , . ._ -` a > Citywide Signal Backplates �5pragueAvenuePre rvation i t` I Mission Avenue Improvement - Flora to Barker > Mission Avenue Preservation - Pines to McDonald • Euclid Avenue Preservation - Flora to Barker ' .._ > Sprague Avenue Preservation - Sullivan to Corbin Appleway Trail 34 Community & Public Works diiiik 1 Traffic Operations ‘.„, vti:,„LIMIT atk PUBLIC INVOLVEMENT: 2° 00; . :. Responded to 393 Citizen Requests ,'l M .• �. . . , * ` cel > Developed & produced Work Zone Safety video x - Qf _ lir Worked with developer's on traffic related items ��- Reviewed 26 Special Event permits TRANSPORTATION SYSTEM MANAGEMENT: immirmin_ _ ;- Completed 3rd Party Review of Transportation System Maintenance Activities Updated Citywide Traffic Model > Conducted 128 traffic counts throughout the City Revised/created school speed zones for N. Pines Middle School and Riverbend Elementary School _ Community & Public Works Traffic Operations . _ . TRAFFIC CONTROL PLANS: r �,„___,.....,.., __.__I_____ 7 ______„, Produced Traffic Control Plans for 17 -- - , CIP projects i', ? -�--!1 Reviewed and approved Traffic j Control Plans for 54 right-of-way use .•r.n. L. I -- �� - M = permits _ •- -. _• __ sisszi 4 TRAFFIC SYSTEM IMPROVEMENTS: - —_ ------ �-- �- -- Replaced vehicle detection system at \ I_ _ -F---kr Indiana Mirabeau �. 2018 Traffic Improvements ) 1 > Installed 30 new traffic signalimm Signal Ttming Work �.� '°•�°°°�«° controllers using SRTMC Funds •fi.” asgn+ica�runm zeta TRAFFIC IMPROVEMENTS I Updated No Truck Zone signage Citywide 36 Community & Public Works Stormwater Utility NUSArteral Catchhasn OPERATIONS: _ --I__ lg2 ay Completed 3 Party Review of Storm System Maintenance Activities _. t ,, __, Y Responded to 161 storm drainage calls 1 -...1__ - , ! _ { ,E 4_ - Swept over 930 cubic yards of street debris J--,J S > Cleaned over 2,300 storm structures A ' > Maintained 12+ acres of irrigated turf INSPECTIONS: `� - , t S I -.,?..1:&-,,,-.',..., Investigations of 19 reported spills ,: �► -- -� Over 1,800 drywell inspections -_ Community & Public Works Stormwater Utility DRAINAGE SYSTEM IMPROVEMENTS: pi 1 ' !. �ti '. _1 i .7--� .: > Installation of 58 new catch basins - -- - _ ,. ' j > Replacement of 23 drywells f: ;:: > Installation bio-infiltration swales at 9 locations AWARDED STORMWATER MANAGEMENT GRANTS: �` t 1*---tkt,° Citywide UIC Retrofit > Decant Facility Phase 3 • Sprague Improvements - University to Park > Appleway Improvements - University to Farr : _ �. 38 Community & Public Works Street Maintenance STREET MAINTENANCE Completed 3rd Party Review of Street System ( IF Maintenance Activities Managed Street Maintenance Contracts (Poe Asphalt - AAA Sweeping) �. .riArt. k - :,.- Completed $1,038,000 of work toward Pavement a.y _ Preservation _: � - ' • > Placed 4,800 tons of Asphalt ;� s • > Cracksealed 83 lane miles > Maintain over 50 miles of gravel Shouldered roadways - Sidewalk and curb repair > Completed $150,000 in stormwater repair projects • Manage Sweeping and Vactor services contracts 39 Community & Public Works street Maintenance GEIGER WORK CREW - (7,280 MAN HOURS WORKED) - Mow and maintain 105 acres of dry land grass V� fr Removed 130,260 lbs. of garbage and vegetation from City right of way ` .- Clear ice and snow from City Bridges } SNOW AND ICE REMOVAL , 1J -=ter > 82 snow days with at least a trace of snow - 63.5r Ai! inches of snowfall ➢ Completed four full city residential plows ti > Material - Applied 184,570 gallons of Liquid Deicer and 1850 tons of granular deicer 40 COMMUNITY AND PUBLIC WORKS ECONOMIC DEVELOPMENT pokane `er jUa11e3', Community & Public Works Economic Development Business Development • Northeast Industrial Area - .- t .rte - ; 't-';•, -, ' - Katerra = _ - Planned Action Ordinance �-- - ". _ — "_ - • � s_ = • Business Licensing } ~r !� -cr - Business Resource Mailer �°- � ■ Economic Development Website »-�- - Available properties - fir . _ ' Incentive map ' ■ Retail Recruitment 42 Community & Public Works Economic Development Planning and Grants nTIP 2010 to 2024 Gick project for more details Find adtlress ar 01302 (� C7 Planning Long-range -E C,r4nf�c^ Trenhvood " teP } dol • Comp. Plan Amendments E,� �n�0 .rR �a.Fe=-T ,"se — 17i - Strategic Actions �,sl - Annexation o e51 n:= =- -- - Trails, __ Trails, Sidewalks & Bicycles = Eat -- 20-year TIP Eu:ltl Ave • Online Transportation Improvement = Ca Trail 11`' Tail E C3ucV2yt Ave yr M:1��St'e+ $taraR k (1 of 2) p. ❑ X ^>4:�r�.: F'i ProgrO Map titnon4r`u�:c -. am M a y �_ 28.Barker Rd Improvements-Spokane River s bmpme to Eudid Grants - 1 17' 2 I Few-d-use m a 31ara ur0ar.sec.on.::r a �C}j.•;r spars' -lse pathway,3-Ia r• E Indiana q Tmelin=:2022-2023 • CDBG - $630,632P Projects 2019-202'1 :nnlulonA,&z • City Safety Program - $486,800 0000 43 • © I 1 1 n I VL Public V ; Pines Road/BNSk Railway. --___ _- Grade Separation Project Economic DPT9)CCT,iCsCri�ttjon The Rnc Roed/BNSF 0.Ulway Grade Separehon Project hko4d in SppgarcVa7ey, Wmh..a Nnd meat r 199,A961e:IWent,This ataett hes been rated by the Feeler, \ Mobility Streeoe Investment Booed IFM5181a-,the highest ranked unfunded Tier 1 ftlI coftoc In lin 513tn el Wa Ingtmdut of a.171 ahvadecmcanG that were evalu.tfed,Ihg Prcltnr pInpnft'.`p: /�r�y +Sepurase train end vehicle nthe hr repLvcie9 the eaGdne Rnn,Rana/INV MI a rketi ng alprove tt dacenint thgn:rled Intra imprtwlh9ae;ae9nt plpNeeee hdennpllm or Plana Itemd IsR 271.and Trine nwnuel5R 29% Improved livability Un overage,539N5 frniTltmnc and two Amtrak Passenger trans[rrrlNmugr The grade separation project vh11 the 91nes land/BNSF coning each chy.Three trains K.ult In 27.9c9 harm el flgNhontty enhance vent de tM 11 vehicle delays annutly and at laid free vehicle calll:Ions:Ince 2015.1n wily 2018 0%1a-tit/II cafly.end Improve ■ TV — 5 local commercials PIPt: BNSF tlAM thecity that Rplans li r•Imp rfandllnbLlty re by yll; >dtl r•[oryd 41101 aR W rPt tai'-tine t 'P nlllf pr'Hy ealnrrn019.11 •Ind n f sEn Trenta< t tl tl: Ill glob,Invent Wcnttnin antlr Je cLU UCh E ea Trent _ ,�� Nth d hue dear Wrshe¢ton Eemcntary.l pRd Ott the SCtf[hta Pl�xcdiNs rail rem cmvinp PinRand is>� hrteng MP an coed RejcLmfinted radn •hlemnmime pe d.,tde15 minns lnem atssLsg. ■ Digital pati©nwide campaign CAR 9N[R pdpa M9R0.1 WN •IIMrW;InR :tO triton .. 7„.....-<,-.,,,.:',.:.-i, Nim tevohlcto debt':and In:ram -acmcco.located on me mouth ade W4 SG bpthvehltlea dpM dnn.R.N.. 911-991414 city. M •Ertl..len tone macs so1.90 S. Thep de 2gandon pmNct lmklM. andoderYMartedaipin5polmk- ■ Print Media - trade magazines _. mmaam ameartg9a �INy. e i Inrt.teH. el Aries dnen The ...X111 j ,� '�'tlr Y 1rt2 S:n1 "O1""j g Pra'cetcd cost — e',co mnnnl s ti el that Maw } J aM I 1 1t to Maw! As of December 2419 the profit c Is ■ Photos - website and advertisement 0 ■ Informational material - one-pagers =-= - = .... -- is - ; 1. aliEp • Tourism �•� _ n ■ Existing Events - Valleyfest, Crave, - - _ Cycle Celebration VALLEY SpoKAN RY� ER ■ New Events - Oktoberfest YOUR PA E Spol+�Va l � �u 5 Si ■ Upcoming - Farmers' Market Y Community & Public Works City of Spokane Valley Newsletter annTER 101-0 myy ixawOpric ' • wm, Economic Development Mayor's Currier uitl: Hull.ippi:a+ Ilw .4,1t G. an, n of Public Relations WdroawLmtM•om �MM, "^^, 4a'� �''.._�/ .ww."� �6"anAA i!ae!Acme= C}xaan�wm B'a.m.,. �_. .. ir , Nome • City website IR°�== -- Monitoring analytics - _ opt:yrmw 19 Budget - Evaluating content (sob • Social media .00 � Tareft005 ��n. .' S55 I^BS�� ,,ft_ I . 6 Q City of Spokane Valley Tweets Tweets&replies Media Your Tweet activity - Increased followers C""5�arking lr' r eh .'rcanao+wa 5'W`mM".rt�eu CMtiaf thy O!$COF.,a Yallry Tw•.tar Cn'tinv.W.010.V&ftt no791gh,1UUy,....M4:AVETem.ve 5?L w.16M lo': xk page-1eN Gc..mmanl 4M::YIC,,;.2elOw.&m!ayl+�Lt 9:elk'+^�1�ST.f^-0�6f!M dB.l!9VR_IL^N p,^"' gal.: e Sf+-int va'py5•ti. Ourto R - Developed Guidelines1:Denwei 0.7...0014 CY*125141, r " — — ■ Quarterly Newsletter g - New design Y -�• Mayor's State of City . --- _ 20.18 State of the-City Address - Wednesday,May 23,8-9 a.m. CenterPlace Regional Event Center 45 Community & Public Works Economic Development _ „ _ = _ ____ 1--- Partners rr, • Greater Spokane Incorporated '� i - Public Policy Commitee „ ter , - • - ADO meetingsopmpo. - _sc_ y • Startup Spokane - Hosting Lunch & Learn _ i 0• INWP/INEA - Advisory Board -, • GSVCC - Business showcase r 1„t„. . , , t.. r ,i:` ,.�`. :.Ft,,,,, -- • Visit Spokane - micro-site -a • Regional Site Selector - Consortium Representative --= ='�`� ,,iiia+ ' K” 01 II • Friends of Centennial Trail - Board Member EZ_ v .,,..,„.„ ,_, ,, __ • 4 Community & Public Works Siitiliane ..---. Valley® Bu � ld � n & Planning .....r.....,,....2 „,,_ ,-„..„-,_ .„., :.„ f„ ., . ""n»,... ;its rj Fr` 11' -IT' -1- , I L . 4 i'F _ .— }'M , 1 I� E• a I -mo Q i - 1 .-531.-.• .tn : u ' f r � 1 = i-,7i6r i- _— k_._r _Ii.4 _._'y am _ __ •per L l oasramc+wna._garwaw_ :•-•111111M4 --.. T } III III LVA "'aC ® qIN 0 -`- U _ 1iiIIIIMVIu,nuilri r in r r■nilin y a _imp iii I� ! : �� E : I� j nrII: _; i. �sf� - r�l� - i �� I��I i! i�iir uy—�M■ r.� —rreiF��r.i -.E:'";:'—.. m f� .IiGll lrl.5w�lil��br ro l Ibre�,4 .;. Less it aamxw.epto.mwa. res Y m A3.02 47 Construction Permits Issued 6,000 5136 4,763 5,000 4,349 3,961 3,993 4,000 3,000 2,000 1,000 2014 2015 2016 2017 2018 48 Permit Valuations $273.5 $300.0 *in millions � �'� $250.0 $220.14 $200.0 $150.0II II $111.9 $98.2 $100.0 $50.0 $- 2014 2015 2016 2017 2018 49 2018 Major Projects ■ Industrial/Manufacturing/Warehouse: ■ SDS Valley Facility - 110,388 sf muni-tenant warehouse facility ■ Central Business Park - 64,340 sf industrial warehouse facility ■ Katerra CLT Factory tenant improvement & equipment installation ■ Pac-West Machinery - 43,855 sf heavy equipment dealership/service center ■ Multi-Family: ■ Riverside Place at Coyote Rock - 72 residential units in 7 buildings ■ Winter Heights - 120 residential units in 5 buildings ■ Pence Townhomes - 60 residential units in 5 buildings 50 2018 J Pro Majorjects , cont. • Retail/General Business: • Tuesday Morning - 12,500 sf retail building • Ulta Beauty -- 10,500 sf retail building • Duluth Trading Co, - 16, 766 sf stand-alone retail building • Ponderosa Village development - first 2 buildings under construction; at least 3 additional building pad sites available 51 Planning - 163 Land Use Actions Processed 50 45 48 40 35 30 25 20 15 10 5 8 IMP BLA SHP SUB BSP FINAL CPA SEPA ADE 52 online Permit Portal Use - Total Permits Received vs . Permits Received online 6000 5000 4000 3000 2000 -- 1000 0 2015 2016 2017 2018 ■ Total Applications Received • Total Applications Received Online 53 Code Enforcement - Processed 701 Citizen Action Requests 450 400 384 350 305 300 II 250 200 150 I 100 50 1 11 Stop Work order General Nuisance Property 54 CL'I'P OFk Parks & Recreation oane .0001vValley • Administration and Maintenance • CenterPlace Regional Event Center • Recreation and Aquatics 1 • senior Center .... ___ w h J Tritt ..,,,:„._ „___ .., r ryA � �+ 1 Parks a n c Recreation . PARKS ADMINISTRATION & MAINTENANCE 4*--• AkIlt. ' ' t- - L: ,)r . 't } 9 1 . _ • y+4 c ." t 12 r i i i o • Maintained all • Park facility �,- =_. : IA �; . � reservations were park facilities. r�- - �-. a r ' over 500. 56 Parks and Recreation ■ PARKS ADMINISTRATION & MAINTENANCE • 4 ; `'� Vit`• 7.. fa ., .fi4 + +y� ti `'`,.,yam • Administered 26 Special Event Permits with an ~ estimated 58,000 total participants. • Events included ten walks/runs, two bike rides, w - -P ih, .; c' .�. three car shows, Valleyfest, Craves, ©ktoberfest, . -.. � :If ::' Hot Summer Nights, BBQ feed, block party, etc. --:t. --yam. li i +'_ y 1-.' ' ,-VI ice. A t.• - - `✓ Is `ter IC. c bf ,fi ,..rra— - - r- ,�A ��. oii , ,, 1 T 1.{{ 1,st "moi n,: _ '= "-` a o'n -A . 57 Parks and Recreation • PARKS ADMINISTRATION & MAINTENANCE • • th JIr' I _ J •. , F . 11111bis 1142 •.4' • Worked with Public Works on the construction and �- completion of the Appleway Trail from Sullivan to - -y _� -•0 Corbin. , _ . Y • Worked on the Appleway Trail Amenities project for -cte--�: improvements along the University to Pines section. ;�` z / J// "" 58 P r[ s n d Recreation ■ PARKS ADMINISTRATION & MAINTENANCE • _ _ _ n:,►-- ' iia 1 . '�`1 r `ss c r • • 1/41 ptom _ - �. _ l ,, 4,1:1511; t 1 r'. t.- t � +. !'"a - —S f ap#2-rn �< 41. • •• • Worked with WA State Parks and other jurisdictions regarding maintenance and policy development of r '`-`' �Y _ •the Centennial Trail. -. R . . • Maintained our City's section of the trail. 59 Parks and Recreation . PARKS ADMINISTRATION & MAINTENANCE ■ Worked with Eagle Scout candidate Travis Hicks fora signage project marking geology sites of interest at Mirabeau Point Park. � 1$ _ _ t l 'i ti,4 -lig ,- v*-A ,.._ . .., ,... *-. ,,-,, -114474;----. ___. _ `,,-Nik V '' :14, '' ' - ,1 6 q.496 . al -- _ c . _ : -11111111k---647.1 _ �. . .IC- • Two shade structures and four benches were - added to Valley Mission Dog Park, and one - 5 shade structure was added to Greenacres Park, thanks to a generous donation. .. Parks and Recreation ■ PARKS ADMINISTRATION & MAINTENANCE , 0.,. 0111 ---""------------- ‘,,. . 1 :;e , ‘ ', s - • • 10 '.ne-r _ - '-" r"1=-z`_c s_ _or ia= r."+1ti s. _-- _ _-: -- ■ In partnership with the Streets Maintenance Dept., . _ -�- : •. , eight additional sand =v ` r volleyball courts were constructed at y = i -gra..,; Browns Park. _ - °~.` } -- s _,::.� -- te- 61 Parks and Recreation ■ PARKS ADMINISTRATION & MAINTENANCE • Myrna Park was dedicated. It is an 11-acre natural area gifted to the City by the Gothmann family '' ' ` in her memory. /... - f '` , L C . r q q • illi- i - 'It!'MI 5� ; •4`, • Worked with consultant for placement planning and �-" � - design for the "Heart of the 'Dalley" art piece. 62 Parks andRecreation ■ PARKS ADMINISTRATION & MAINTENANCE F .,1,-- R T' ti• '11, x - .". 4 — y1/ P` .'rhil i _ ,, l rr I . --,'_. I �_ 4 Y - ''..;'1 _...4;4.,..... 4 .17:-";" .11K-. i v i \l w. .rt L --. I j'�� - •rl °'gyp 1 _i.e' • - - - _ _ •Sz. -•. - t % `t. -.SPr: r I:41,11. 6. �- It. W r t reG s i . i� Y . r lis: s, ' +i 1«' ; ,� ; �C 1 i ',.;Vg , C t■t _ s ,e • ..- 1it� � w — cru, .. * . l _ • . - *, a - : ii ' I � . .-it 1 6"4'x, -14 +:`-' f ` ._..... ,,....-1‘..,,, -li�` 47 Vi 44 .1Liiiih. . . . . _ I Hosted Valleyfest at Mirabeau Point Park and CenterPlace. 63 Parks and Recreation . CENTERPLACE REGIONAL EVENT CENTER _ . . . 11H1111 -- .,-/- ,.,....0..silr_... ......mui ______... : : r.:.- : 7:-'- -.1.--:.:- -- . simo ------- I ..... 1 ,1 i . .1.., ;... l .• 4 II: 1:14. .... .----T.-3- . -_,... , .. „ 1- ...','Pia k ' -.-1,.„, r . , _.... . IL :.43r7"II-4 41'" sjift 4-i-,- „ft, --w - ...• • - ' . ' :I e - Vilir,____-_ T-if ,= 41 :A. . co . _ . .._..._. OW...,...E I ., : • --u_ ,. ,-- __ ' '''1' • aS .L)110 i 7: t .r ___ 1..‘. Axt. ,•,_,__ , __L .__ . . ,,,, -i, , -- _ -_-_-o- ',,,gt ,.. . , v. ,--- -mx--- ----- . .-- _ _ ____ _ , ,._ • •4 4 Z.t &4p, -r. uI. 1•6‘, ' .i. .. 1 .1 _ 1 I 411 ; .ti...•---- '+' I 1 i I - ill f %.• - - • L'. il ill lir .. . - Hosted Valleyfest at Mirabeau Point Park and CenterPlace. 64 Parks and Recreation • CENTERPLACE REGIONAL EVENT CENTER • The first phase of the _ _ _ -. w �-�,�:: - `r,- ice.,. __ CenterPlace West • Lawn and North r-- Meadow Master Plan -- was fulfilled. F _ _ . • • The West Lawn waste y - renovated and the BEFORE AFTER North Meadow area = :a. was added, expanding our outdoor venue -W space. _. n� • • • jajaa.atimimmishargistiL.....: • ... _IL . park,.. .._,s.....„ a. n.... d R. ...ec:e,,_,..aI.. __.10..„, _. .n:..,., . CENTERPLACE REG.IONA.L EVENT CENTER . ....... _ ...__ - . • . ,... :: --_-,---17-7 -jir164.- -4 . :'':- .7"....r.. .".*M: a'...._:... _45,...:.7.1 - ....7, ,.:__ _ _ ..„._ _ ....;.;„,,„::_ __ . . -- -.---'-••'-c ,...ilx-r,1(,•,• -• --71-" . 7 - - - , -, . .. . . _. ,74- f -, -- ..,- C. 4 ..,,,,..s. . _. _ -,-..-:-46--. --. f . — ---- _ . , '•,---.. - - ',.0..:... ii• le- -.Ai,:1 ', 0 - _ , 4..1, . ... - -1111050 ''..; 1 - .;:izia-ii ,-' '.•... .7.--. ' --.4.;: ' . ' ( .5.,..' ..., -- - -• -..,..7".-..:;_"-.7. '''--- , ... . . -. ... - --_,_ ' " 5 I.— -7 . st '-- - ..N. . ..„. -... .N.4...Jr .. . • ' . ',..;:-= ;:- . . '....,......c ' ...,,-"`-.•-..._.: -- - -.---. _ -:we----. . ,. • N. ...... "NAL:- i" '. 'a . , 4 "ff-r•N`....„ - - --.,:,_ -z...'R. ,. . -,A,i..„.-_"......&,,.'r ..., , ..,. . N. _ 1••• • • ..• ...,t-' •••- \ ''''...,„N. :'-,- AVIS .;2 ,,:.:11,12 "a- - . • ,•L' , .4. - • •• - . - 144.. - ', . ; -;1"• . - .;" . .... 4- ._... --- . Air ... .., . . „:•.,..-u.. )10 • . , . r ., . .. . 4 - I/ , . - , , —— . 66 Parks and ec recti o n . CENTERPLACE REGIONAL EVENT CENTER I INHosted Crave! Foad and Drink - ,. 0 - . , Celebration, a three-day celebration i .1,1: f highlighting many top chefs of our - � area and from across the U.S. -� N. 1 , , IC..5 nd I a ti x ; . y - It. --.' Wivdl 1 I -� + +t_- :moi' 1 I 1. ' A ilk— .p r _7 yam/' _ 1 y._ ti ~— • , r 4 X11'. joinag - ,-:q ----'=3- .1 ter r_ 4 w,'S .',1 -- " - " ° - ..� — • Hosted Oktoberfest, a three-day German-themed celebration. ■ CenterPlace hosted over 1,017 events in 2018 and booked 570 reservations for 2019. 67 -- ---imil Parks and Recreation . CENTERPLACE REGIONAL EVENT CENTER i l'-'44k- - .-Tot--- - - - y -rte,i .2k.-- .0_ _ ...„...._ . 4--ir --- --.4 ■ Installed and programmed two 85" monitors in the 1 Arkii lir I Great Room and one in the 1 _ `'_`J Small Dining Room. 1111 ww•••_-___ArAiknin _--_ _ P _ . 1 _ , ,!,1 . , . . __ _ 1 , 1 . .„ -: ..,;.— -- - �- ' -L 1.,,,,,,,,, ,,„„,„,f,,, f y am _ * _ �_- ` • �t^� r t Room floor • TheodG ea - ��e, had its last dance and was a —. replaced with vinyl flooring _ i 41 , . - , consisting of attractive - i planks which look like wood . ' "Wim, _ r _ , flooring, 68 1.1 Parks anRecreation ■ CENTERPLACE REGIONAL EVENT CENTER _ a ,, ■ Participated in the Northwest 4 -. Premier Bridal Festivals and �� with various chambers, rin business fairs, and trade ' - - _ shows throughout the year. I IL: irl$1001 ^IjII • i - ,... , _______ Y,,n A rl,l rte, Li ■ Held an Open House to � '� .- r ►_.-. w I- _ - , showcase CenterPlace and = .' ' our new AV equipment. Our ` caterer also provided a vast p„N. :. _ =variety of tastings. 4.=_m,, 69 Parks and R.. ecreation .. ,, RECREATION • Hired and trained summer staff, including seven Day 1 0 - ‘ 4.:. Camp Counselors and two Recreation Interns, plus five e e i„iktv_ - le - . ' f ...4.. .... .:::, - J (volunteer) youth in the Counselor in Training Program. ii. \-- .. _ . ......„ s Served 543 happy campers during the 10-week Day Cam,p. . „..‘ . ,. ... . r.., .._ •',, . .,&.. 'r\I.,1,.....;..---''. • ' ., a, ..1,-,:-:--- -:•. 5-1.ffirrfr : .r '..fit-i'-...-;. ,..,...: ,,,:.,..._,1,, .,!,-...v., _,,i.ot - -- ' ,..,--- •':-'- IliSiil' --.-:•'. — -; ' '-' ' fer . x (.—or 1110=--' ' - P .- ., - i Iv . -. --At - 1 --144. . . TEM..,Al 1-..; 1 • ' ,. N. - 0.... . , ,- : •-•"- -- .• ,,A - V, 3 + - '- .1.";,..,'-.4 l'Ipt , = .. „3, ,." ,l•';- ' ',_ 1.,.. . ‘-- ' • ,na X - ' .• 'i,t)'''lr i".7 – —, lir ,‘'... t ' t`. - --- c-;:r " ,...0 V 7 1 . 7 1....i.:.! ..a.. ,r ..,,,,%. . , - -, ..", • , ., - -,. .;-... ,,. _....,„, . •- 1 *--/ .. • ot v. I . ,;;;:: . • -- „• - 44, iz ..P- i--- _,.. • '-. " -, -,;----1,'-.-.,-;.:','!KA-c,74.'"-- -4i, P' '''', Arrisb.'..e— ;,... .f` ' .., ,- • 00°' . /11 II, -4 • . ' s.1 411111 1 , "' 1 .44111111e ...1 •.1" - iirrtritn 7. , ., iir-f_r f • .v. ,_,_ ,_ '." -!•••011•11111111...------ ............______ , __ , .. . ....- .....- '.1. -- ... ! '''1- ': IL -4, 7 Y.-- -,. -:"•-4.. 4 - — • , it. ., „. __„,_ , . _. , „...• ..., _.., sv J . . ‘' 0 d,i dew - ..--. ' .i l''' • --.,_ :41!-:.• - 1, ( , 4. )' . 3 ,r- -. - _ ., .._„... . / . ,. . 4 , .°. ,- .,.. le -, r 4 ,14.1 -..,--;:,- -. .-,,,,.-. _ ---• ---- ., . ,Pa rk d n Rec rea ion ■ RECREATION ;, , � �` $ z, • IT'S ALL ABOUT THE FREE! j `� j * ,'ti '` u!a r ' te.-.: - ‘ l''\'''''' a - . ..1 _.............,.............'. .4 '..-iiii ii".4;2 Il i:::1...'"; 7_ 6-11. . - . , ..F. - ..-- - - '' ' - '- 1 ‘ %-"l'al '''',,-lc 411 ...,...:„_-_ _ II, 'MIN- . il. �� r ------- - - -- . .:, :,, '-'ir.:7f../V- .4 , 0---. - _ -'- I _ L P-21-- -- -/:::t'...1*'-' - - t4 , _ . _ _ ,r 4 - r t ,, ,h nom* ■ Provided three free Summer in Offered Free Summer Park Program and Outdoor Movies in the Park, served 2,552 eager children including free serving over 700 viewers. The breakfast and lunch through EVSD Meal movies were sponsored in part by Program. Waste Management and WSECU. • Free Fun Friday events in July were enjoyed. 71 1 ir- Pa rks a n d Recreation ■ RECREATION -11.111 ■ Participated with a ■ Hosted 11th annual Breakfast with Santa, with 502 the Valley Youth �* Y.. Voice planning and �' . �w attending, and coordinating '' %e -' community � 47 high school volunteers. y� meetings led by City =:ti .- ,. - r - - ., Ilk Councilperson _• _-.� �`"`, 1 �' � Linda Thompson. " ,., ,., :.- n - j - 'y E e 0 1 'g R`- a . l A n e I 4 1.... *. - ..Ertl vii ilk lir, 'Ak irr - S ...t - _ ` z- '_ ; * ` ` _ .6 '" y ,__ . l4 � fall' • Held our 6th annual Winter Daze Lam '. W .. i r-i_ ..:4 J • i'i - " ..m.... Cool Camp with 58 participants. t Y 72 -7- -01- • Parks and Recreation • AQUATICS _ 54------3 _----, r . _Y „,.. . _ T , ._ . , ic • . _ __• _ __, ..__ _ _ . . . _...4-. _____ Ai __ s _,— .,_l . _ ., 4 1 ,- - -4 .: .. `Y16�..w '..,101,,P r ;.: ov, , }:, ,1913951 . ' Tairalt • Held 7th annual "Paws • Had 26,766 open swim, ■ Summer Day Camp had several 1,438 swim lessons, 532 in the Pool” dog swimcampers event. water exercise, and 170 trips to the pools. swim team participants. 73 Parks and Recreation . SENIOR CENTER .� m . . �.. � 1 r F. :_ ■ Hosted the 7th annual { - 4' - Senior Empowerment - Resource Fair, with 54 - ' try. _ firiallottI r, �_ -1iii` '` vendorsparticipating. � � i ��..} .tet'" S 1.--, _41-i f -• 2 tij 9111111W— Mir - f' sem` 1 - ", �_ ;, F ;= , , 4 ..`4 ■ Community Colleges of - , , - - Spokane ACT2 classes - - �b _ are held here. .r. . \�j r I 74 1 Parks a n d Recreation ..46. 1 SENIOR CENTER i_ _ -- -i[i. 4 _A Ei y''�� eat -i ti ti r FLU S!-1(3T5 . : � . .41 AARII ito ., ...,.....,. (A , ‘: 2..,,. ,:_, . ,1 __ . : 1 i , ! A I . �� -._„3 f.� .sem.' / f 4 , -f [IL-.----------- 1.0 1 lik • _ ■ It takes a village...The Senior Center has over 50 volunteers to help run it. • Continued to provide a wide variety of programs, events, activities, classes, seminars for health and wellbeing, and general information for services and/or assistan ce. SPOKANE VALLEY POLICE DEPARTMENT Stiokane .o.O Valley. Spokane VPolice Department Patrol Division ❖ Total citizen initiated calls for service (CFS) increased to 45,741 in 2018 (highest level in SVPD's history). ❖ CFS receiving deputy response were also at a new high 28,982. ❖ Total deputy-involved incidents, to include deputy-initiated incidents, increased to 49,716 in 2018 a 7.5% increase. ❖ Nevertheless, citizen complaints per 1,000 officer incidents decreased nearly 8% in 2018, and a 39% reduction since 2016. ❖ Full Power Shift implemented March 01, 2018, providing at least three deputies to cover peak call load times and the transition from day to night shift, seven days a week. 77 Spokane VPolice Department Traffic Unit ❖ Spokane Valley reported traffic collisions down 12.5% from 2017. •.� SVPD Traffic Corporal Todd Miller was recognized by the Washington Traffic Safety Commission as a DUI Enforcement All-Star of the Year. ❖ Deputy Todd Miller made 204 DUI arrests in 2018. ❖ The Traffic Unit investigated three fatality and three serious injury traffic collisions in 2018. This is down from five fatality and six serious injury traffic collisions in 2017. •:+ 564 Spokane Valley drivers voluntarily participated in the Traffic School, an educational class in lieu of paying a fine. 78 Spokane VPolice Department Investigations: Intelligence-Led Policing + January 2018 SVIU transitioned from shared to dedicated leadership under direct control of SVPD command structure. •�• Search Warrants: In 2018, SVIU served 115 search warrants, recovering $407,693.00 in stolen property. ❖ SVIU detectives arrested 354 persons charged with 1,627 felonies and 298 misdemeanors. ❖ Excellent communication and collaboration between SVIU, Patrol and the community lends to this Unit's success. I 79 Spokane Valley Police Department Crime Prevention •.- The Spokane Valley Police Department is committed to providing educational training to Spokane Valley citizens and businesses in an effort to better protect themselves from criminal activity. ❖ In 2018, SVPD Crime Prevention Deputy Chris Johnston provided the following training and assessment services to the community: • 43 Active-Shooter Presentations • 27 Personal Safety Presentations • 37 Business/Community Security Surveys • 30 Workplace Violence Prevention Presentations • 14 Crime-Free Multi-Housing Security Surveys • 27 Neighborhood Meetings • 16 Scout Tours • 11 Women Self-Defense Presentations 80 Spokane VPolice Department Hiring/Recruitment + in 2018, the Spokane County Sheriff's Office hired a record 32 deputies. Currently, 23 of those hired remain and have completed or are in the process of completing their training. + Developed/Implemented Pre-Academy training program. Six officer candidates have successfully completed the program. Continuing to work with CJTC to recognize training standards and sponsor program. ❖ SCSO/SVPD recruitment team participated in over 25 recruitment events. ❖ Received funding from Spokane County to hire part-time background investigators to address delays in getting applicants hired. s1 Spokane VPolice department Valley Precinct ❖ Remodel of the old booking area completed through cooperation and coordination of city staff, providing work stations for the SVPD Traffic Unit. •t• Established a Police Activity League (PAL) during the summer of 2018, in partnership with the HUB and Liberty Lake Police Department . ❖ Held successful First Annual Trunk or Treat Halloween event in the Spokane Valley Police Department parking lot. •.* Participated in Play Unplugged Summer Program, in partnership with the HUB and local elementary schools. ❖ Participated in several special needs station visits, in partnership with the Isaac Foundation and Spokane Valley Fire Department, *;• Continue to expand "Coffee With a Cop" program to engage in a dialogue with the community. 82 DRAFT ADVANCE AGENDA as of February 28,2019; 8:30.m. Please note this is a work in progress;items are tentative To: Council& Staff From: City Clerk,by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings March 12,2019,Formal Meeting Format,6:00 p.m. [due Tue March 51 1. PUBLIC HEARING: 2019 Budget Amendment- Chelsie Taylor (10 minutes) 2.First Reading Proposed Ordinance 19-003 Amending 2019 Budget-Chelsie Taylor (5 minutes) 3. Second Reading Proposed Planned Action Ordinance 19-002-Chaz Bates (10 minutes) 4. Consent Agenda(claims,payroll,minutes) (5 minutes) 5.Motion Consideration: Arts Council Agreement-Cary Driskell (10 minutes) 6.Motion Consideration: Bid Award and Amended Agreement w/Water District#3 -A.Jackson(10 minutes) 7.Motion Consideration: Centennial Property,Garland Avenue-John Hohman,Bill Helbig (10 minutes) 8.Admin Report: Spokane Housing Administration(SHA)Update -Erik Lamb,Pam Tietz (10 minutes) 9.Admin Report: Project Update Midilome Neighborhood St. Improv.-Adam Jackson, Gloria Mantz (10 min) 10.Admin Report: Potential Grant Opportunity: Federal Hwy Bridge Program-A.Jackson,Bill Helbig(10 min) 11.Admin Report: Advance Agenda (5 minutes) [*estimated meeting: 95 mins] March 19,2019, Study Session,6:00 p.m. [due Tue March 121 1.Arts Council Discussion-Mike Stone; Dr. James Harkin (15 minutes) 2. Department of Ecology Agreement,Drywell Retrofit Program-Bill Helbig (10 minutes) 3.Broadway Avenue Preservation,Havana to Fancher-Erica Amsden, Gloria Mantz (10 minutes) 4.Historical Review of Spokane Valley Mayoral Ball Events-Chris Bainbridge,Cary Driskell (10 minutes) 5.Advance Agenda-Mayor Higgins (5 minutes) [*estimated meeting: 50 mins] AWCLobby Day March 25, 2019, Olympia March 26,2019,Formal Meeting Format,6:00 p.m. [due Tue March 191 1. Second Reading Proposed Ordinance 19-003 Amending 2019 Budget-Chelsie Taylor (10 minutes) 2.Motion Consideration: Federal Highway Bridge Program Grant-Adam Jackson,Bill Helbig (10 minutes) 3.Motion Consideration: Bid Award,Argonne Road,Valleyway to Broadway-Gloria Mantz (10 minutes) 4.Motion Consideration: Bid Award,Mission Avenue Sidewalk-Gloria Mantz (10 minutes) 5.Motion Consideration: Bid Award,University, 16a`to Dishman Mica-Gloria Manta (10 minutes) 6.Motion Consideration: Department of Ecology Agreement,Drywell Retrofit Program-B.Helbig (10 min) 7.Admin Report: Advance Agenda-Mayor Higgins (5 minutes) 8. Info Only: Department Reports [*estimated meeting: 65 mins] April 2,2019, Study Session,6:00 p.m. [due Tue March 261 1. Proposed Street Vacation- Colin Quinn-Hurst (15 minutes) 2. Pavement Preservation-Adam Jackson,Bill Helbig; Linda Pierce w/Nichols Engineers (30 minutes) 3.Advance Agenda-Mayor Higgins (5 minutes) [*estimated meeting: 50 mins] April 9,2019,Formal Meeting Format,6:00 p.m. [due Tue April 21 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Proposed Resolution Setting Planning Commission St.Vacation Public Hearing-Colin Quinn-Hurst(10 min) 3.Motion Consideration: Bid Award Knox Sidewalk,Hutchinson to Sargent-Gloria Mantz (10 minutes) 4.Motion Consideration: Bid Award,Wilbur Avenue Sidewalk- Gloria Mantz (10 minutes) 5.Admin Report: Advance Agenda-Mayor Higgins (5 minutes) [*estimated meeting: 40 mins] Draft Advance Agenda 2/28/2019 10:48:33 AM Page 1 of 2 April 16,2019, Study Session,6:00 p.m. [due Tue April 9] 1.Advance Agenda—Mayor Higgins (5 minutes) April 23,2019,Formal Meeting Format,6:00 p.m. [due Tue April 16] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Motion Consideration: Bid Award,Evergreen Crossing,Mission to Indiana— Gloria Mantz (10 minutes) 3.Motion Consideration: Midilome Neighborhood Street Improvement Project-A.Jackson,G.Mantz (10 min) 4.Admin Report: Police Department Quarterly Report—Chief Werner (10 minutes) 5.Admin Report: Advance Agenda—Mayor Higgins (5 minutes) 6. Info Only: Department Reports [*estimated meeting: 40 mins] April 30,2019, Study Session,6:00 p.m. [due Tue April 23 1.Advance Agenda—Mayor Higgins (5 minutes) May 7,2019, Study Session,6:00 p.m. [due Tue April 30 1.Advance Agenda—Mayor Higgins (5 minutes) May 14,2019,Formal Meeting Format,6:00 p.m. [due Tue May 7] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Admin Report: Advance Agenda—Mayor Higgins (5 minutes) May 21,2019, Study Session,6:00 p.m. [due Tue May 14] 1.Advance Agenda—Mayor Higgins (5 minutes) May 28,2019,Formal Meeting Format,6:00 p.m. [due Tue May 21] 1.Advance Agenda—Mayor Higgins (5 minutes) 2. Info Only: Department Reports June 4,2019, Study Session,6:00 p.m. [due Tue May 28] 1.Advance Agenda—Mayor Higgins (5 minutes) *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Camping in RVs Water Districts&Green Space Donation Recognition Way Finding Signs Electrical Inspections EMF Radiation Emissions Graffiti Health District Re SV Stats Land Use Notice Requirements Mirabeau Park Forestry Mgmt. Naming City Facilities Protocol Park Lighting Park Regulations Ordinance Amendments PFD Presentation Police Dept. Quarterly Rpt(April,July,Oct,Jan) Sign Ordinance Snow Removal: Streets& Sidewalks St. Illumination(ownership,cost,location) St. O&M Pavement Preservation Studded Snow Tires Utility Facilities in ROW Draft Advance Agenda 2/28/2019 10:48:33 AM Page 2 of 2 Community & Public Works Department Monthly Report 01/01/19 — 01/31/19 MAINTENANCE Agreements for Services Adopted and In Operation * Budget estimates ** Does not include January Contract Total % of Contract Contract Name Contractor Amount Expended Expended Street Maintenance Poe Asphalimill $1,561,663.00 $4,237.68 0.27% Street Sweeping AM Sweeping $490,200.00 $2,482.50 0.51% Storm Drain Cleaning AM Sweeping $202,587.50 $0.00 0.00% ■ Snow- On Call Operators Multiple (3) $765,000.00 $31,688.00 4.14% Landscaping Senske $134,877.83 $0.00 0.00% ■ Weed Spraying TBD $0.00 $0.00 0.00% Emergency Traffic Control Senske $10,000.00 $1,053.19 10.53% Litter and Weed Control Geiger Work Crew $70,000.00 $0.00 0.00% la State Highway Maintenance WSDOT d $265,000.00 $0.00 0.00% El Traffic Signals, Signs, Striping Spokane Count.1111 $670,000.00 $0.00 0.00% IN Dead Animal Control Mike Pederson $20,000.00 $600.00 3.00% Citizen Requests for Public Works -January 2019 Request Submitted In Progress Resolved /Waiting Dead Animal Removal 1 0 1 General Street Maint 10 0 10 Gravel Shouldering 2 0 2 Hazard on Street 2 0 2 Illegal Dumping 6 0 6 Vegetation/Weeds 3 1 2 Report a Pothole MI 13 0 13 Street Sweeping i 1 0 1 SOLID WASTE 11111 1 0 1 STORMWATER 11111 4 1 3 TRAFFIC I 22 2 20 Signs: Missing/ DiiiiiiiM 15 0 15 SNOW Berms adIIIII 6 0 6 Blocked Storm Drar Comments 4 0 4 Deicing All 6 0 6 Plowing millill 7 0 7 Totals 103 4 99 1 STREET MAINTENANCE ACTIVITY The following is a summary of Contractor maintenance activities in the City of Spokane Valley for January 2019: • Sweeping Contract - Monthly arterial maintenance sweeping. • Pothole patching and snow and ice operations. • Geiger Work Crew— Dryland grass mowing, tree trimming, litter pickup and snow removal. WASTEWATER Status of the process can be monitored at: http://www.spokaneriver.net/, http://www.ecy.wa.gov/geographic/spokane/spokane river basin.htm, http://www.spokanecounty.org/utilities/WaterReclamation/content.aspx?c=2224 and http://www.spokaneriverpartners.com/ STORMWATER UTILITY The following is a summary of City Stormwater Utility activities for January 2019: • Begin task of assembling the 2018 Stormwater Annual Report per the DOE NPDES permit requirements. • Begin task of assembling the 2019 Stormwater Management Program Plan per the DOE NPDES permit requirements. • Continue initial meetings, correspondence and planning with Department of Ecology, Spokane County and Washington State Dept. of Transportation concerning stormwater grant projects. • Continue updating MS4 mapping to separate NPDES and UIC regulated facilities. • Continue investigating and coordinating data for 2019 Small Works Projects. • Continue internal review of NPDES Permit implementation plan. • Continued annual management and/or participation of the following service contracts, including renewal of yearly service contracts: o Senske —swale maintenance o AAA Sweeping— Fall Sweep o AAA Sweeping—Storm Drain Cleaning • Continued working on the following tasks: o Responded to stormwater related issues, 4 sites. o Stormwater action requests for small works and maintenance projects 2019. Current status to date is shown below: Stormwater Project Requests (Incl. Public and In-Staff Requests) January- 19 Total Requests Logged Since 2009: 424 2019 Completed Projects: 0 Completed Projects 2009-2019: 203 Locations not warranting work: 122 Total Project Backlog: 99 Remaining Projects Assigned for 2018-2020 Small Works: 56 Maintenance: 31 Large Capital: 11 Unfunded Projects Large Capital: 6 2 DEVELOPMENT ENGINEERING The following is a summary of Development Engineering activities for January 2019: • Assisted Building and Planning Division with preparation of design requirements for (9) Commercial and (4) Land Use Pre-Application meetings. • Prepared multiple Recommended Conditions of Approvals for preliminary plats and Dedication Languages for final plats. Reviewed multiple final plats and submittal packages to record final plats. • Reviewed civil plans and drainage reports for Engineered Grading Permits associated with commercial and land use projects. Coordinated with private Engineers and Developers. • Reviewed civil plans for the following projects: o HD Fowler o Broadway 2 Apartments o Pierce Road Short Plats 1 & 2 — 12 lots o Tshirley Place Subdivision — 12 lots o Mitchell Short Plat—9 lots o Indiana Short Plat—7 lots o Industrial Communications o Taylor Cottages Phase 6 Subdivision — 34 lots o Alki Short Plat—7 lots o Ridgemont Estates#5 Mass Grading • Met with citizens and developers in Permit Center to answer inquiries and discuss design requirements for potential commercial and land use projects. • Conducted preconstruction meetings, performed site visits, prepared punch lists, reviewed surety estimates, and reviewed and approved construction certification packages to finalize final plats and to issue commercial building certificates of occupancy. 3 CAPITAL PROJECTS "" kale! Public Works Projects _Valley Monthly Summary-Design&Construction January-2019 Bid Estimated Total Project Proposed %Complete # Design&Construction Projects Funding Ad Date Open Construction Project Date PE I CN Completion Cost Street Projects 0143 Barker Rd/BNSF Grade Separation FHWA-STP(U) TBD TBD 50 0 12/31/22 $ 2,827,702 0249 Sullivan&Wellesley Intersection lmprov FHWA-STP(U) 05/03/19 05/24/19 50 0 12/31/19 $ 1,370,000 0265 Wellesley Sidewalk Project FHWA-CMAQ TBD TBD 90 0 12/31/19 $ 447,000 0267 Mission SW-Bowdish to Union TIB-SP 03/01/19 03/15/19 100 0 12/31/19 $ 2,196,922 0276 Barker Rd Widening-Euclid to Trent COSV 03/15/19 4/5/2019 90 0 $ 225,000 0278 Wilbur Sidewalk-Boone to Broadway CDBG 03/08/19 03/29/19 85 0 06/30/19 $ 399,471 0279 Knox Ave Sidewalk:Hutchinson to Sargent CDBG 03/08/19 03/29/19 85 0 06/30/19 $ 339,245 Street Preservation Projects 0252 Argonne Resurfacing:Broadway to Mission FHWA-STP(U) 10/05/18 10/26/18 100 0 07/01/19 $ 843,151 0284 Argonne Rd.Pres-Valleyway to Broadway COSV 03/01/19 03/15/19 100 0 06/30/19 $ 325,000 0287 University Pres-Dishman-Mica to 16th TIB-UAP 03/01/19 03/15/19 100 0 12/31/19 $ 3,125,000 0290 2019 Local Access Streets(Midilome) COSV TBD TBD 0 0 12/31/19 $ 1,500,000 Parks Projects 0268 ApplewayTrail-Evergreen to Sullivan FHWA-STP(U) TBD TBD 15 0 12/31/21 $ 2,395,000 Project Design Total %Complete # Design Only Projects Funding Complete Project Date PE Cost Street Projects 0205 Sprague/Barker Intersection Improvement COSV 12/31/18 5 $ 51,619 0223 Pines Rd Underpass @ BNSF&Trent COSV TBD 20 $ 1,710,000 0259 North Sullivan ITS Project FHWA-CMAQ 02/01/18 99 $ 914,209 0273 Barker/I-90 Interchange WSDOT TBD 5 $ 900,000 0275 Barker Rd Widening-River to Euclid COSV 12/31/20 30 $ 220,000 0281 Highland Estates Connector SP.COUNTY 12/31/19 90 $ 200,000 0291 Adams Sidewalk Infill Project TIB TBD 0 $ 507,051 Street Preservation Projects 0269 Evergreen-Mission Connector to Indiana FHWA-STP(U) 05/31/19 50 $ 660,000 0285 Indiana Ave Pres-Evergreen to Sullivan COSV 12/31/19 10 $ 70,400 0286 Broadway Preservation:Havana to Fancher COSV TBD 25 $ 90,000 0290 2019 Local Access Streets(Midilome) COSV TBD 0 $ 1,500,000 0292 Mullan Preservation:Broadway-Mission COSV TBD 0 $ 75,000 Stormwater Projects 0198 Sprague,Park to University LID Dept of Ecology 03/01/20 30 $ 20,000 0199 Havana-Yale Diversion Dept of Ecology 10/31/18 35 $ 20,000 4 TRAFFIC Barker WB On-Off Ramp Terminal Design The City hosted the Design Kick-off meeting for Barker WB ramp terminal on 1-90. CIP and Traffic staff are working with WSDOT and HDR Consulting Engineers to incorporate design parameters that will meet the needs of the traveling public and businesses located at the interchange. The City is administering the design contract with HDR to prepare the project for WSDOT. Traffic Signal PreEmption The City is working with BNSF and WSDOT to coordinate an update for the railroad and traffic signal systems at the BNSF railroad tracks just south of Trent Avenue at three locations. The upgrades are planned for the traffic signals and rail crossings at Trent Avenue and Park, Vista, and Pines Road. The railroad plans to install a new signal communication system and rework the preemption systems for the railroad and WSDOT's traffic signal. Preemption detects incoming trains at selected locations so that traffic can be stopped and traffic cleared from the tracks before the train arrives at the crossing. Park Road Neighborhood Traffic and Building Staff staff met with several people from the South Park neighborhood who reside along 11th and 12th Avenues between Coleman Road and Park Road. The neighborhood is concerned with construction traffic cutting through their neighborhood from the large housing development occurring to the south in Spokane County (Taylor Cottages). There have been concerns also with the speed along Park Road between 8th and 12th Avenues. The neighborhood wants to see Park Road posted at 25 mph and wants a traffic circle installed at the intersection of 12th Avenue and Coleman Road. The City hired a consultant to conduct a speed study along Park. The 85th percentile speed was 39 mph where the road is posted at 35 mph. Two crashes have occurred in the last five years, one where a vehicle slid off the road and hit a pole, and a rear-end crash at the intersection of 8th Avenue and Park Road. There is no justification for lowering the speed of Park Road from 35 to 25 mph. When the plat for Taylor Cottages was submitted by the County for City review and comment, a traffic calming condition was placed on the intersection of Coleman Road and 12th Avenue. At that time, the condition was not determined. The City evaluated placing a traffic circle at the intersection and found that too much right of way is needed from private landowners. The City cannot make a developer purchase private property for off-site road improvements. The City directed that the new portion of Coleman Road be narrowed at the throat of the intersection and bump-outs and sidewalks be placed for traffic calming devices. We said that we would continue to monitor the area as the area develops. 5 PLANNING AND GRANTS Community Development Block Grants (CDBG) CDBG issued a request for proposals for the 2019 program year. In January, CDBG's Housing and Community Development Advisory Committee (HCDAC) recommended funding approximately $358,000 for the Ella Road sidewalk project and the City's second priority sidewalk project, Conklin Road between Riceland Lane and the Appleway Trail, in the amount nearly $76,000. HCDAC's recommendation goes to the Board of County Commissioners for approval in March. Grant Applications for the Pines Road/BNSF Grade Separation Project Consolidated Rail Infrastructure and Safety Improvements (CRISI) Program The program is for highway-rail grade crossing improvement projects and the City is eligible for funding for the preliminary engineering (PE) phase of the project. In June and July, 2018, the City submitted funding applications to the Federal Rail Administration's (FRA) CRISI Program for fiscal years (FY) 17 and 18, respectively. The City submitted a total PE phase request of $1,246,500 with a City-match of $1,246,500 (50% match), for a total PE phase cost of $2,493,000. CRISI FY17 awards were announced; however, the City was not successful in its application. CRISI FY18 awards are anticipated to be announced in spring 2019. Infrastructure for Rebuilding America (INFRA) Discretionary Grant In December, USDOT announced a funding program which offers financial assistance to highway and freight projects of national or regional significance. On January 29, City Council supported staff's recommendation to not to apply for INFRA funding. 2019-2024 Six Year Transportation Improvement Program (TIP) In January, staff amended the six-year TIP for 2019 — 2024. This amendment accounted for 2018 projects carrying over into 2019, updated project 2019 costs, and new projects recently awarded grant funds from TIB, from the WSDOT City Safety Program, and from SRTC's 2018 Call for Projects. An administrative report for this amendment was presented to City Council on January 15, 2019,followed by a public hearing and motion consideration on January 29. Subsequent to City Council's approval of the motion on January 29,the City Recorder submitted all changes and the associated resolution to the Washington State Department of Commerce. Both this amendment and the original six-year TIP document, adopted in June, serve to address state law requirements for each jurisdiction to adopt a six-year TIP including local road projects using REET funds, as well as regionally-significant or federally funded projects managed by the local jurisdiction. Federally funded and regionally significant projects for 2019 have been included in this document, and adopted into the four-year Statewide Transportation Improvement Program (STIP). The STIP is the statewide listing of federally funded or regionally significant projects for the upcoming four-year period, and is based upon the local six-year TIP. City-Initiated Comprehensive Plan Amendments, Chapters 2 and 5 and Appendices In January, staff finished drafting proposed amendments to transportation-related pieces of the Comprehensive Plan. Amendments include updating strategic actions, adding transportation projects from the Planned Action Ordinance, updating pedestrian and bicycle components, adding a twenty- year Transportation Improvement Plan, and adding a printable appendix of all maps. Proposed amendments to Chapter 2 include policy and strategy changes to reflect Planned Action Ordinance projects in and around the Northeast Industrial Area. Updates also included changes to strategic actions in Chapter 2, such as supporting consideration a Complete Streets ordinance. 6 Updates to Chapter 5 include changes to recommended pedestrian and bicycle networks in Figures 26 and 27, as well as to Safe Routes to School in Figure 46 in Chapter 7. These changes reflect recently- completed projects and minor modifications based on public involvement and technical evaluation, such as connecting the trail network by linking the Appleway Trail with the Centennial Trail and Dishman Hills. Recommended changes also prioritize pedestrian and bicycle improvements in areas of the City with the highest potential for accommodating existing short trips, increasing safety, supporting access to popular destinations, improving access to public transit, and reducing traffic congestion. Proposed appendices include a transportation improvement plan for a twenty-year horizon. This list categorizes all planned long-range projects by type and anticipated timeframe to inform annual development of the updated six-year TIP. Staff compiled projects from existing plans and traffic studies, and intends to update the list on a regular basis to reflect current city goals and strategic planning. Finally, the last proposed amendment adds a new appendix providing 11" x 17" printable copies of all maps within the Comprehensive Plan. Staff submitted SEPA environmental checklists and reports to the planning commission in January for all amendments. Next steps include presentations to planning commission in February. Planning Studies In January, staff reviewed the draft South Barker Corridor Study final document. This study assesses short-term traffic patterns through 2028 and long-term traffic patterns through 2040 on Barker Road from Mission Avenue south to 8th Avenue. Based on this analysis, the study recommends short-term and long-term improvements to the corridor, identifies potential costs, and recommends fair-share traffic impact fees for Spokane Valley and neighboring jurisdictions. Based on staff review of the draft document, the consultant team adjusted the document and completed minor additional tasks to address these comments and changes. Recommended improvements address interim improvements and eventual replacement of the Barker Interchange at 1-90, as well as intersection improvements and updated road cross-sections throughout the corridor. As the ultimate product of the study, the fair share cost analysis breaks down the percentage of future trips expected to be generated individually by Spokane Valley, Liberty Lake, and Spokane County, and assigns a percentage of the estimated improvement costs to each jurisdiction. In February, WSDOT, Spokane County, and Liberty Lake will meet with Spokane Valley staff and the consultant team to review the recommended costs and trip fees as part of a Technical Advisory Committee. Regional Analytic Tool Improvement Staff is participating in SRTC's assessment of analytical methods to update the regional household travel survey, allocate future trips, and develop the regional travel model. In January, staff reviewed the proposed scope and timeline of the project. In February, staff will meet with other stakeholders to provide feedback on the proposed project. Pavement Management Update Contract for the Evaluation of Pavement Management Program Staff has entered into an agreement for professional services with Nichols Consulting Engineers (NCE) to provide a full evaluation of the existing pavement management program and provide recommendations that will most efficiently serve the City.The final report has been submitted for staff review and minor revisions are being captured.The final report will be delivered in February. 7 2019 Pavement Preservation Projects Preservation projects are funded by Fund 311 and generally do not receive outside funding support. Project selection considers available funding, pavement condition, street classification, eligibility and availability of grant funding, and long term plans such as the comprehensive plan and six-year transportation improvement plan. The preliminary project list that will be funded by Fund 311 is shown below. Some projects are funded by awarded grants and the City will provide matching funds via Fund 311; whereas other projects will be completely funded by Fund 311. Project Name Limits from Limits to Comment Argonne Broadway Mission Awarded Grant—13.5%City Match Evergreen Mission Connector Indiana Awarded Grant—13.5%City Match University 16th Ave. Dishman-Mica Awarded Grant—40%City Match Mullan Broadway Mission PE Only—Leverage design for future grant applications Mission University Union Pavement preservation+TIB Sidewalk Grant Argonne Valleyway Broadway Complete a gap between preservation projects Valleyway Marguerite Mullan Possible MOU with SCWD#3 8th Sullivan Progress PE Only—Possible CN provided by Vera Water& Power Farr Appleway 8th Possible MOU with SCWD#3 Woodruff 9th 10th Possible MOU with SCWD#3 Broadway Havana Fancher Pavement preservation near regional facility(fairgrounds) Indiana Evergreen Sullivan PE Only—Possible 2020 CN Midilome 32nd-37th Bowdish-Pines Local access street improvement project funded by the Neighborhood Street Wear Fee from waste collection contract. 8