2013, SFY DOE Application Water Quality Financial AssistanceDEPARTMENT OF
ECOLOGY
State of Washington
Part 1
SFY 2013 Water Quality Financial Assistance Application
For Ecology Use Only:
Application No.
Place the cursor in the gray box at question 1, fill in the answer, and then use the F11 function
key to navigate through the remaining questions in the application.
1. PROJECT TITLE: (Please keep the project title to five words or less.)
Chester Creek Riparian Management
2. APPLICANT NAME: (Public body or private not-for-profit per IRS 501 (C) (3))
City of Spokane Valley
3. APPLICANT DATA:
Federal ID No.: 71-0914170
4. APPLICANT SIGNATORY: (The person whose name is listed here must sign Part 1 -Box 14 of this application)
Name: Roger Crum
Title: Interim Deputy City
Manager
Telephone Number:(509) 921-1000
Fax Number: (509) 688-0194
E -Mail Address:
rcrum@spokanevalley.org
Mailing Address
Ste. 106
WA Zip Code: 99206
Agency: City of Spokane Valley
Address: 11707 E. Sprague Ave.
City: Spokane Valley State:
5. APPLICANT PROJECT MANAGER: (The person whose name is listed here is the main contact for the
project)
Name: Art Jenkins
Title: Stormwater Engineer
Telephone Number: (509)
Fax Number: (509)
720-5018
688-0261
E -Mail Address:
ajenkins@spokanevalley.org
Mailing Address
Ste. 106
WA Zip Code: 99206
Agency: City of Spokane Valley
Address: 11707 E. Sprague Ave.
City: Spokane Valley State:
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SFY 2013 Water Quality Financial Assistance Application
6. PROJECT INFORMATION:
What is the population served by the Project? 89.755 What is the population served by the System?
Is a map of the PROJECT location included with the application?
® Yes ❑ No
Note: The map should idents the primary location of the PROJECT and show its relationship to affected water bodies.
Also include the location of other projects funded by Ecology that are adjacent to this PROJECT.
Is the PROJECT located in the Puget Sound basin (WRIA 1-19)?
❑ Yes ® No
Is the PROJECT located in a basin with salmonid stocks listed as threatened
or endangered in accordance with the Endangered Species Act?
http://www.nwr.noaa.gov/ESA-Salmon-Listings/Index.cfm
❑ Yes ® No
Is the PROJECT statewide? ❑ Yes ® No
If NO, list below all of the county(ies), Water Resource Inventory Area designation(s) (WRIA), Legislative district(s), and
Congressional district(s) where at least five percent of the PROJECT will be accomplished.
Note: You must select a primary location and then provide additional location information as applicable. All separate
designations (County, Legislative District, Congressional District, and WRIA) must equal 100 percent (list from greatest to least
percentage, and please break any ties by at least one percentage point). Limit your separate Legislative Districts and
Congressional Districts to those that cover greater than five percent of the project area.
County(ies) for the Project:
Naive
Percent
Primary — Spokane Co
WRIA(s) for the PROJECT:
http ://www.ecy.wa.gov/anns/watershe
ds/wriau ages/index.html
Water Resource Inventory Area Percent
100 Primary — WRIA 57
100
12 -Digit HUC Code for the PROJECT:
http ://viewer. n atio nalman.gov/viewer/
nhd.html?p=nhd_
Hydrologic Unit Code Percent
Primary - 170103050402 100
Total
100
Congressional District(s) for the
PROJECT:
http :Hann s.leg.wa. gov/DistrictFin de r/
default.aspx?city=& street=&zip=
Number
Percent
Primary — 5th
100
Total
100
Legislative District(s) for the
PROJECT:
http :Hann s.leg.wa. gov/DistrictFin de r/
default.asnx?city=& street=&zip=
Name
Percent
Primary — 4th
100
Total
100
Latitude/Longitude for the PROJECT:
Provide coordinates in Decimal
Degrees (e.g., 45.3530/-120.4510) of
PROJECT location. The PROJECT
location is the approximate center of
where you will be working. Facilities
projects should report the outfall location
or center of the land application site.
Latitude/Longitude coordinates can be
located at:
http://itouchmap.com/latlong.html
Project
Location
Lat
Long
Primary
47.6187
-117.2547
Total
100
Total
100
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SFY 2013 Water Quality Financial Assistance Application
7. PROJECT DURATION:
Estimated Start Date: July 2012
Estimated Completion Date: October 2014
PROJECT Length: 28 months
For Water Pollution Control Facility Construction projects:
Indicate the anticipated Initiation of Operation Date:
Note: Projects funded by the Revolving Fund must be complete within five years of publication of the Final Offer and
Applicant List. The project type and scope of work will determine the project duration during funding agreement
negotiations. Most projects take three years or less to complete.
SFY 2013 Section 319 and Centennial nonpoint source activities projects have a shorter duration and must be
completed by March 31, 2016.
8. WATER BODY AND WATER QUALITY NEEDS ADDRESSED BY PROJECT:
Is the affected water body listed on the Clean Water Act Section 303(d) List as impaired? Yes n No
An interactive map of Section 303(d) listed water bodies can be found at: http://apps.ecy.wa.gov/wgawa/viewer.htm
If yes, what is the 303(d) -listing parameter(s) and associated identification number(s)?
Does the PROJECT address a priority strategy identified in the Puget Sound Partnership Action Agenda?
Yes No®
The Puget Sound Partnership Action Agenda can be found at: http://www.psp.wa.gov/aa action agenda.php
If yes, provide the name of priority area.
Check all type(s) of water bodies that this PROJECT targets:
® Freshwater rivers n Direct marine water
n Freshwater lakes n Saltwater estuary
1 Freshwater wetlands n Other (specify)
® Ground water
Check all boxes that apply:
n Endangered salmonids
n Threatened salmonids
n Other Endangered Species Act protected species (identify)
n Protection of shellfish habitat http://www.doh.wa.gov/ehp/sf/Pubs/annual-inventory.pdf
® Protection of domestic water supply http://www.doh.wa.gov/ehp/dw/sentry.htm
n TMDL requirements http://www.ecy.wa.gov/programs/wq/tmdl/index.html
n NPDES permit requirements
n State Waste Discharge Permit
1 Other (specify) Riparian/Noxious Weed Management
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SFY 2013 Water Quality Financial Assistance Application
9. PROJECT CATEGORY:
Questions 9A, 9B, 9C, 9D, and 9E pertain to project specific categories. Depending on your project category, you
will fill out only ONE of these sections.
Check the project category for this PROJECT:
Nonpoint Source Activity - Answer question 9A
❑ On -Site Sewage System - Answer question 9B
❑ Pre -Construction Projects (for small communities) - Answer question 9C
❑ Stormwater - Answer question 9D
❑ Wastewater Facility - Answer question 9E
9A. NONPOINT SOURCE ACTIVITY projects only:
Type
of PROJECT:
Check all boxes that apply:
❑ Agricultural best management practices
❑ Other BMPs (specify):
(BMP)
and/or planning
support
0I Site specific planning for BMP implementation
aI Groundwater/aquifer/wellhead protection
❑ Lake restoration planning and/or implementation
❑ Public outreach and education
aI Riparian/wetland restoration
❑ Total Maximum Daily Load (TMDL)
❑ Water quality monitoring
❑ Other (specify):
Is this PROJECT primarily planning or
implementation?
please fill out the table below.
0I Planning ❑ Implementation
If applying for an implementation project,
Implementation Action
Reference the plan(s) that describes this action, including page
numbers and where a copy of the plan can be obtained for review.
Load Reduction
Will the proposed project directly result
Che tE:$
❑ . solv- .. yg Ni
❑ Sediment ❑ Fecal
Note: If offered funding, the funding recipient
in a load reduction of Nitrogen, Phosphorus, and/or Sediment?
ge Phos oru ❑ PheLY
coliform ❑ Temperature
is responsible for reporting annual load reduction results.
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SFY 2013 Water Quality Financial Assistance Application
9B. ON-SITE SEWAGE SYSTEM PROJECTS ONLY:
Type of PR l CT:
ChecS NOT APPLY
❑ , s' l
n Repair/replacement local loan programs
n Other (specify):
9C. PRE -CONSTRUCTION PROJECTS ONLY:
Applicants with a population of 25,000 or less and a Median Household Income (MHI) below the state MHI are eligible
for funding under the pre -construction category. MHI data is available in Appendix H of the Addendum to the 2012-13
Water Quality Financial Assistance Funding Guidelines, which is available at:
http://www.e cy.wa.gov/programs/wq/funding/cycles/2013/index.html
Note: Applicants that do not meet the above criteria can still apply for pre -construction type projects in the facilities
categories, 9D and 9E below.
Type of PROJECT:
Check all boxes
❑ �J
❑ Rate study
❑ Utility formation
❑ Value engineering
❑ Other (specify):
hatS NOTAPPL Y
Population estimate for applicant (e.g., city, town, special purpose district)
Date of population estimate
Source of population estimate
MHI estimate for applicant
Date of MHI estimate
Source of MHI estimate
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SFY 2013 Water Quality Financial Assistance Application
9D. STORMWATER PROJECTS ONLY:
Type of PROJECT:
Check xes EStJ
❑ S • • p.
❑ Public outreach and education
❑ Source control activities
C
OtoTterA
, ' e' 1 xii, ppL y
❑ Stormwater best management practices
❑ Other (specify):
Planning/design stage completed for construction
• Check only one of the five boxes below that
PROJECT:
represents the present proposal, and identify all prerequisite planning
the Stormwater Management Manuals for Eastern or Western
Technical Guidance Manual for Pu et Sound.
documents and include attachments as necessary.
• Stormwater projects must be consistent with
Washington, and the Low Impact Development
Pro 0 r 9 1r i to annin
❑ - . w. - - c
o . . ica. e.
❑ Stormwater Facility Planning (Step 1)
Not Applicable.
❑ Stormwater Facility Design (Step 2)
Include Pre -design Report for this project with application.
❑ Stormwater Facility Construction
(Step 3)
Reference the plans and specifications and any addenda for this project.
❑ Stormwater Facility Design and
construction (Step 4)
Include Pre -design Report for this project with application.
Growth Management Act (GMA) Compliance:
For Cities and Counties; Is your community
If yes, is your community in compliance
n• in w
For s e istr
req opl. . de Y•
If yes, is the community in compliance
If not in compliance, explain why
required to plan under GMA? Yes ❑ No ❑
with GMA? Yes ❑ No ❑
t• ia
w'9TtAPPLatVmmtn
' ity
,• ❑
with GMA? Yes ❑ No ❑
and what the jurisdiction is doing to become compliant.
Project Permits:
Is this stormwater project required under
a permit? Yes ❑ No ❑ Provide permit number:
State En
Hav
If yes, when was it completed? (attach the SERP concurrence letter)
Have you completed National Environmental Policy Act Review (NEPA) for this PROJECT? ❑ Yes ❑ No
If yes, when was it completed? (attach the FONSI) NEPA may satisfy SERP requirements
1see Financial Assistance Guidelines for Pre -design Report requirements, http://www.ecy.wa.gov/programs/wq/funding/cycles/2013/index.html
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SFY 2013 Water Quality Financial Assistance Application
9E. WASTEWATER FACILITY PROJECTS ONLY:
Type of Wastewater Facility PROJECT:
Check all boxes that apply:
❑ W • er .- e
❑ L
❑ -c . •n
❑ S NOT
Combined sewer overflow correction
❑ Wastewater collection system
❑ Infiltration and inflow correction
❑ Other (specify):
AppLy
Environmental Requirements:
nnsAnipAmp
If yS 'Sto
o E9L
Ha _ . co e ver m al
If yes, when was it completed? (attach
Yes ❑ No
E' conc e
A ' eve (N for s PR T . ❑Yes ❑ No
the FONSI) NEPA may satisfy SERP requirements
Permits:
Do yo § _ a his O
Prove for on a nt 11 ts:
iip 1ill r ypLber
:O . mg TS
Planning/design stage completed:
Check only one of the four boxes below that represents
the present proposal, and complete all prerequisite planning
dates and include attachments noted.
PROJECT Type:
Prerequisite planning approval dates:
❑ Site specific facility planning (Ste.0Esp 1)
Not Applicable.
❑ D;
0jv
of th pr n' a
en
f E ogy pro 1. ttach o pproval letter)
❑ Construction (Step 3)
Provide the date of the approved facilities plan' and any
amendments.
Date of Ecology Approval: (attach a copy of approval letter)
Provide the date of the approved plans and specifications and any
addenda.
Date of Ecology Approval: (attach a copy of approval letter)
❑ Design and construction (Step 4)
Provide the date of the approved facilities plan and any addenda.
Date of Ecology Approval: (attach a copy of approval letter)
1 Site specific planning documents must be approved as "facilities plans"; plans approved as "engineering reports" will not suffice.
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SFY 2013 Water Quality Financial Assistance Application
9E. WASTEWATER FACILITY PROJECTS ONLY, CONTINUED FROM PREVIOUS PAGE:
Growth Management Act (GMA) Compliance:
For Cities and Counties; Is your community required to plan under GMA? Yes ❑ No ❑
If yes is your communi in com fiance with GMA? Yes No
1 ce a ai by 1 s ion is g t a. ► fp , o nt.
For S i IF e is c i cts); 4 e e e sed ' ility 1 i community
required to plan under GMA? Yes No ❑
If yes, is the community in compliance with GMA? Yes ❑ No ❑
If not in compliance, explain why and what the jurisdiction is doing to become compliant.
Investment Grade Efficienc Audit:
Have f 0 ncy a T01APPLrsYE
No dr.
For Wastewater Facilities, provide the following information:
System design capacity (MGD):
Number of effluent permit violations over the last twelve months:
Average monthly flow over the last twelve months (MGD):
Higher • i : 4'-QTAPPLr: 44 AppLyEffluent discharge ofTota uspended S:
Effluent discharge of Ammonia (mg/1):
Effluent discharge of Total Nitrogen (mg/1):
Effluent discharge of Phosphorus (mg/1):
Effluent discharge of Fecal Coliform (CFU/100 ml):
HARDSHIP:
For domestic wastewater CONSTRUCTION PROJECTS:
I p ane' i e•
AT s , to An s • be elude t► ..10 n.
L y
The hardship form can be found at: http://www.ecy.wa.gov/programs/wq/funding/cycles/2013/index.html
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SFY 2013 Water Quality Financial Assistance Application
10. GREEN PROJECT RESERVES ELIGIBILITY:
In the event the U.S. Congress reauthorizes
Water Pollution Control Revolving Fund
funding.
If you are claiming GPR status for your
categories describing your project. (Part
GPRP t ,: E
Gr - f d
main an� res ore al
stormwater.
Energy Efficiency - defined as the
water quality project, use energy
Water Efficiency - defined as the use
with less water.
Environmentally Innovative - defined
delivering services or managing
A more detailed explanation of GPR
http://www.e cy.wa.gov/programs/wq/funding/cycles/2013/index.html
money for Green Project Reserves (GPR) projects through the
for SFY 2013, Ecology will evaluate projects for eligibility for GPR
PROJECT, YOU MUST ALSO FILL OUT one of the four project
1- Sections 9A, 9B, 9D, 9E).
a w is atm s t a anag we er and that
h rol y by iltrat g, eva otr sp ring, harves mg an using
use improved technologies and practices to reduce the energy consumption of
in a more efficient way, and/or produce or utilize renewable energy.
of improved technologies and practices to deliver equal or better services
as projects that demonstrate new and/or innovative approaches to
water resources in a more sustainable way.
categories and project eligibility can be found at:
If you are claiming GPR status for your PROJECT, provide the following information:
GPR Category
Check all boxes that apply:
DOESIf
List the GPR Categorical Designation (E.g., Section 3.2-1a)
Refer to EPA GPR Guidelines at:
http://www.ec .wa. ov/ rograms/wq/funding/c cles/2013/index.html
I CT es meet th i s ation must
d: • , . ine as demo ►our i • E meets
..li _- do GP Pleas onto _ ..vid D. n (36 50 or Bill
Hashim (360-407-6549) for assistance in developing a business case.
❑ Green Infrastructure
❑ Energy Efficiency
❑ Water Efficiency
❑ Environmentally Innovative
Provide a brief description of how your PROJECT qualifies for GPR status:
List the dollar Amount of the PROJECT that is directly related to:
Gr• • In uc e
e
NOT APPLY
Environmentally Innovative $
Projects eligible for Green Project Reserves may be provided loan subsidy if available.
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Part 1
SFY 2013 Water Quality Financial Assistance Application
11. FUNDING REQUEST: (Provide the amount of funding requested to complete your project.)
Check for consistency with costs provided in Part 2, Question 2.
Project Amounts:
Total PROJECT Cost
This amount represents the full cost of the PROJECT.
$185.120
Applicant's Estimate of Total Eligible PROJECT Cost
This amount represents that portion of the project cost that is eligible for Ecology grant or
loan assistance. Contact Ecology staff with any eligibility question. Also see Appendix C
in the SFY 2012-13 Water Quality Financial Assistance Guidelines.
$185,120
Total Ecology Funding Request
This represents the total funding request (loan and grant) from Ecology.
$138,840
Ecology Loan Funding Request
Wastewater Facilities projects are eligible for loan funds only. There are some
$n/a
Indicate the loan term
you would be willing to
accept:
❑ 5 years
❑ 20 years
exceptions for wastewater construction Centennial hardship grants or loan subsidy such as
forgivable principal. Applicant must apply for hardship status to be considered. Ecology
staff will make final hardship determinations after application submittal. (See section 9E.)
There is also an exception for pre -construction forgivable principal loans for small
communities. (See section 9C.)
Ecology Grant Funding Request
This represents the amount Ecology may provide the applicant. Activity projects may
request grant funding for 75 percent of the eligible project cost. Ceiling amounts and
match requirements vary depending on the project and source of funds. Refer to the
funding program guidelines at:
http://www.ecy.wa.gov/programs/wq/funding/cycles/2013/index.html
$138.840
Loan amount requested
if grant funds are not
offered:
$n/a
How to calculate Ecology's share: If Ecology's share is 75 percent of the eligible project
cost, multiply the eligible project cost by 0.75.
If Ecology does not offer you grant funds, will you accept loan funds for part or all of the
eligible project cost? (Answers will not affect your eligibility for grant consideration.)
❑ Yes N No
If yes, indicate the loan term you would be willing to accept:
❑ 5 years ❑ 20 years
Other Funds committed to PROJECT
Only identify secured source(s) of funds:
State/Federal agency
Amount committed from
other agencies:
$
State/Federal agency
$
State/Federal agency
$
Interlocal contribution
$
Local Agency $46.280
$46.280
Interlocal contribution
$
Non -monetary contributions:
Value of in-kind donations
Value of in-kind
contributions:
$
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Part 1
SFY 2013 Water Quality Financial Assistance Application
12. REFINANCE REQUEST: (refinance projects only)
Complete this section only if applying for refinance consideration.
Check the appropriate box: ❑ Interim ❑ Standard
Interim Re • ce: • .1 t d 2 th p o opti app s at ar un ay.
Ecolo w� t e as ls.
Whe IU' '3C� • m 1 p
What is e so of in enm i cing?
Standard Refinance: Complete Part 1 of this application along with the Standard Refinance Worksheet. This
option applies to projects that have completed construction. Do not complete Part 2 of the application. Attach a copy
of the Declaration of Construction Completion for the project. The Worksheet can be found at:
http://www.e cy.wa.gov/programs/wq/funding/cycle s/2013/index.html
Ecology makes offers for standard refinance projects only if funds are available after higher priority projects
are funded on the list.
13. BRIEF NARRATIVE DESCRIPTION OF PROJECT: (50 words or less)
Please use complete sentences. This description will appear in the published funding list.
This project will address water quality concerns and environmental permitting issues of best management practices along
Chester Creek within the City of Spokane Valley. It will identify current problems and seek regulatory consensus and
permitting of regular management activities to protect beneficial uses and implement agreed upon riparian improvements.
14. APPLICATION CERTIFICATION:
I CERTIFY TO THE BEST OF MY KNOWLEDGE THAT THE INFORMATION IN THIS APPLICATION IS TRUE AND
CORRECT AND THAT I AM THE LEGALLY AUTHORIZED SIGNATORY OR DESIGNEE FOR THE SUBMITTAL OF
THIS INFORMATION ON BEHALF OF THE APPLICANT.
Roger Crum
Printed Name
Signature
Interim Deputy City Manager
Title
Date
ECY 070-427 (09/11)
This concludes Part 1
Page 11
Part 2
SFY 2013 Water Quality Financial Assistance Application
This is the rated portion of the application worth up to 1,000 points. Applicants should provide clear, concise
answers. Note: An applicant must receive a combined score of 600 points or higher and a score of 125
points or higher on Question 3 Water Quality and Public Health improvements, of the Financial
Assistance Application in order to be eligible for funding.
EXECUTIVE SUMMARY (0 points)
In 250 words or less, describe the problem to be addressed, the scope of the project, its water quality
benefits, and how the project addresses the identified problem.
The City is seeking assistance to create a proper balance between competing beneficial uses along the final 5,600 -foot
segment of Chester Creek within the City of Spokane Valley. The Creek is an intermittent stream flowing mostly in the
winter and spring months and drying up in the early summer months each year. It flows to the City -owned Dishman
Infiltration Facility located north of Schafer Road.
In 1997 and early 1998, Spokane County hydraulically improved a portion of Chester Creek between Thorpe Road and
Schafer Road. The project included restoration and improvement of riparian zones required by permits. Since that time,
some of the riparian areas have been highly successful and may be causing unintended harm to other beneficial uses of
the Creek. It appears that some unwanted plants, including trees and noxious weeds, have grown in various unintended
locations. While a "Chester Creek Channel Maintenance Plan" was created after the initial project for sediment removal,
it does not offer much detail regarding long-term or annual treatments of plants and trees. The City is proposing to create
a riparian management plan for this reach, receive regulatory approval to implement the plan, and to implement identified
and Ecology approved initial measures with this project. The ideal would create a management plan that would offer a
level of detail and assurance to regulatory agencies of routine work that would not require annual permitting, and supplies
an informational tool to regulators to expedite required permits for infrequent work.
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SFY 2013 Water Quality Financial Assistance Application
1. SCOPE OF WORK
Overview: The City is seeking assistance to create a proper balance between competing beneficial uses
along the final 5,600 -foot segment of Chester Creek within the City of Spokane Valley. The Creek is an
intermittent stream flowing mostly in the winter and spring months and drying up in the early summer
months each year. It flows to the City -owned Dishman Infiltration Facility located north of Shafer Road.
In 1997 and early 1998, Spokane County hydraulically improved a portion of Chester Creek between Thorpe
Road and Shafer Road. The project included restoration and improvement of riparian zones required by
permits. Since that time, some of the riparian areas have been highly successful and may be causing
unintended harm to other beneficial uses of the Creek. It appears that some unwanted plants, including trees
and noxious weeds, have grown in various unintended locations. While a "Chester Creek Channel
Maintenance Plan" was created after the initial project for sediment removal, it does not offer much detail
regarding long-term or annual treatments of plants and trees.
City of Spokane Valley
Chester Creek Riparian IVianagment Project
City,of Spokane Valley
Project Location
4 Lat 47.6187
Long -117.2547
a
Ems.....
Dee- 11 /312011
The City is proposing to create a riparian management plan for this reach, receive regulatory approval to
implement the plan, and to implement identified and Ecology approved initial measures with this project.
The ideal would create a management plan that would offer a level of detail and assurance to regulatory
agencies of routine work that would not require annual permitting, and supplies an informational tool to
regulators to expedite required permits for infrequent work.
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Part 2
SFY 2013 Water Quality Financial Assistance Application
Photo 9
PROJECT END
City of Spokane Valley
Chester Creek Riparian Management Project
IllyyyyDjEfi ;.U1
Photo 8
SPOKANE
VALLEY
Photo 7
Photo 6
Photo 4
Photo 5
Photo 2
Photo 3
PROJECT BEGIN
Photo 1
Scope of Work: The City will hire a Consultant to review the Chester Creek Watershed Management Plan
(1996) and the Chester Creek Channel Maintenance Plan (1998) and other applicable documents to establish
previous work and to include this in the riparian management documentation. The Consultant will confirm
beneficial uses of the Chester Creek reach under discussion. The Consultant will also work on behalf of the
City to inventory and assess the current condition of Chester Creek and its riparian benefits and deficiencies
from Thorpe Road to the Dishman Infiltration Facility. The Consultant will suggest options to improve or
remedy deficiencies to beneficial uses available to the City and the private community.
The City will meet with affected property owners to discuss those options and receive input. The City and
Consultant will coordinate meetings with representatives from Ecology, federal regulatory authorities, city
planning and flood officials, and other interested parties to discuss the proposed sustainable riparian
management plan and possible permit options for the long-term action plans. One of the meetings could be
to walk portions of the Creek and discuss problems or issues.
The Consultant will draft the riparian management plan that will include proposed initial implementation
steps, costs, and schedules. The draft will be distributed for initial informal regulatory review. The
Consultant with the City will review comments received, and revise suggested changes to the draft plan.
Another meeting with regulatory personnel will be accomplished if necessary and/or the 2nd draft of the plan
will be sent out for formal regulatory review and public review through the SEPA/JARPA process. After
final comments are received and addressed by the City and Consultant, the Consultant will make any final
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Part 2
SFY 2013 Water Quality Financial Assistance Application
changes deemed necessary and meeting within the overall goals of the plan.
hoto Location 6: BEFO
1997 — looking upstream from UPRR bridge
hoto Location 6: AFTE
011 — looking upstream from UPRR bridg
The Consultant will prepare any designs and plans required for a bid package to construct the initial
implementation of the riparian management plan. Ecology will review the design of the proposed project(s)
and authorize grant funding from this grant to fund any of, or the entire, proposed initial construction
package. Any remaining permit requirements prior to bid of the project will be accomplished.
The City and Consultant will work together to bid the package to a responsible and responsive Contractor to
install the initial improvements authorized. The Contractor will construct the improvements. The Consultant
will provide Construction Administration on behalf of the City. The City will provide a post project
assessment plan and initiate the plan after construction is complete. The City will provide a report at the end
of the first growing season to document success of the implementation. The riparian management plan could
have reporting intervals and documentation that could be available formally or informally (via webpage) for
public review as part of the sustainable nature of the plan.
Task 1- Project Administration/Management:
A. The RECIPIENT will administer the project. Responsibilities will include, but not be
limited to: maintenance of project records; submittal of payment vouchers, fiscal forms, and
progress reports; compliance with applicable procurement, contracting, and interlocal
agreement requirements; application for, receipt of, and compliance with all required
permits, licenses, easements, or property rights necessary for the project; and submittal of
required performance items.
B. The RECIPIENT must manage the project. Efforts will include: conducting, coordinating,
and scheduling project activities and assuring quality control. Every effort will be made to
maintain effective communication with the RECIPIENT's designees; the DEPARTMENT;
all affected local, state, or federal jurisdictions; and any interested individuals or groups.
The RECIPIENT must carry out this project in accordance with any completion dates
outlined in this agreement.
C. The RECIPIENT must ensure this project is completed according to the details of this
agreement. The RECIPIENT may elect to use its own forces or it may contract for
professional services necessary to perform and complete project -related work.
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Required Performance:
1. Effective administration and management of this grant project.
2. Maintenance of all project records.
3. Timely submittal of all required performance items including the Post Project
Assessment Plan, progress reports, and financial vouchers.
4. Write and submit a one to two page summary of project accomplishments and
outcomes at project completion, including pictures, to be published in the
DEPARTMENT's Annual Water Quality Financial Assistance Report following the
DEPARMENT's water quality stories format
Total Task Cost $5,120
Task 2: Riparian Restoration and Management Plan
A. The RECIPIENT will negotiate with and hire a qualified Consultant to assist in
preparing a riparian restoration and management plan for the Chester Creek channel
between Schafer Road to Thorpe Rd. in the City of Spokane Valley.
B. The RECIPIENT will coordinate with Ecology staff, regulatory and permitting
authorities, and others interested and having a stake in the well-being of the Chester
Creek area regarding the riparian plan, the initial implementation projects proposed to be
paid with this grant, and the long-term maintenance and operations details.
C. The RECIPIENT will perform this work over a 13 month period, presumably from the
start of the grant award in July of 2012 through the end of August 2013.
Required Performance:
1. Evaluate Existing creek channel conditions
2. Identify Needs and Deficiencies
3. Coordinate with Regulatory and Permitting authorities regarding long-term outcomes
and permitting of the Creek if a riparian action plan is developed and followed.
Discuss routine best management practices of the action plan that may or may not
require permits.
4. Identify short term restoration improvement needs and develop a sustainable riparian
action plan including detailed initial implementation plans ready for bid or quote for
construction.
5. The Consultant will include in the sustainable riparian action plan detailed
instructions for how the community and City is to operate and maintain the best
management practices assigned to the creek.
6. Prepare cost estimates for initial implementation of the plans and annual costs for
routine activities.
7. Prepare SEPA/SERP Environmental Review of proposed improvements and provide
at least one public open house during the public review period to discuss the plan
with interested parties.
8. Obtain all permits required for implementation of the plan, both short and long-term
as available and applicable.
Total Task Cost $80,000
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Task 3: Construction Administration
A. The RECIPIENT will coordinate with Ecology which projects of the capital
improvement plan could be implemented and paid for with this grant and proceed to
finalize a bid package for construction or implementation of those projects.
B. The RECIPIENT will bid for construction the designs and plans as outlined under Task 2
of this Scope of Work and per local, state, and federal rules and permits as required.
C. The RECIPIENT will enter into a contract with the lowest responsible and responsive
bidder (CONTRACTOR) for the construction of this project, within specified range of
engineer's final construction cost estimate.
D. The RECIPIENT will hire a CONSULTANT to provide Construction Administration
and inspection of the CONTRACTOR'S work, process CONTRACTOR'S payment
requests, ensure quality per specifications is met, and monitor the CONTRACTOR' S
completion schedule.
Required Performance:
1. Bid the project by August 2013.
2. Enter into contract with lowest responsible and responsive bidder by the end of
September 2013.
3. Effectively negotiate and enter into an agreement with a CONSULTANT to
provide construction administration tasks.
4. Monitor overall progress of CONTRACTOR and CONSULATANT through end
of project by December 31, 2013.
Total Task Cost $15,000
Task 4: Construction
A. The CONTRACTOR will construct the design as bid in Task 3 of this Scope of Work and
per local, state, and federal rules as required.
B. The CONTRACTOR will bring the facility to operational status through the final
commissioning process as lead by the CONSULTANT in Task 3 of this Scope of Work.
Required Performance:
1. Enter into contract with the RECIPIENT by the end of September 2013.
2. Construct improvements as detailed in bid documents by December 2013.
Total Task Cost $75,000
Task 5: Project Close Out and Water Quality Documentation
A. The RECIPIENT will provide project close out documentation with CONTRACTOR.
B. The RECIPIENT will provide an action plan to assess post -project performance and water -
quality improvement.
Required Performance:
1. Project close out documentation completed by October 31, 2014.
2. Post Project Performance Action Plan completed by December 31, 2013 and
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implemented within 30 days of substantial construction completion.
3. Post Project Performance report completed by October 31, 2014.
Total Task Cost $10,000
2. PROPOSED BUDGET
TOTAL Eligible Costs by Task Elements
Proposed Project Budget and Time Frame
Task Elements
Total Project
Cost
Total Eligible
Cost
Months
Needed to
Complete
1. Project administration/management
$5,120
$5,120
28
2. Riparian Restoration & Management Plan
$80,000
$80,000
9
3. Construction Administration
$15,000
$15,000
4
4. Construction
$75,000
$100,000
4
5. Project Close-out & Water Quality Documentation
$10,000
$10,000
12
Total Costs and Months Needed to Complete:
$185,120
$185,120
28
TOTAL Eligible Cost by Budget Object
Salaries:
Benefits:
Indirect costs:
Contracts:
Materials, goods, and
services (list major item): $
Equipment (list major items): $
Travel: $
Other (please outline): $
Total Eligible Cost: $185,120
$4,000
$1,120
$180,000
(May include up to 25 percent of employee salaries and benefits)
Match Source (for nonpoint source activity projects requesting grant funding)
List other funding sources and amounts, including local matching funds, volunteer in-kind value, or interlocal
contributions (25 percent = 0.25 multiplied by the total eligible project cost):
Funding Source Dollar Amount Describe the status of matching funds:
City Stormwater Fund $46,280 Committed
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Costs for the Riparian plan were developed from the City's past experience with similar stormwater projects, and
discussions with a consultant familiar with similar planning and construction projects. It is anticipated that the bulk of
the required work will involve the background data collection and site evaluations required for the environmental
review. Given the sensitive nature of working in a natural creek channel, it is anticipated that a detailed and thorough
evaluation of the environmental impacts will be required to comply with applicable permitting requirements. The total
estimated cost of the plan is comparable to studies of a similar nature and scope.
The City will provide oversight of the plan preparation. The City has extensive experience with administering funding
from a wide variety of State and Federal funding programs and understands the financial oversight requirements
required for responsible use of the funding.
The City intends to hire a consultant to prepare the plan. The City will actively monitor the progress of the project and
require routine progress and budget updates to ensure compliance with the proposed scope -of -work, schedule and
budget.
The proposed project will provide the City with an approved plan for addressing existing needs and deficiencies in the
Chester Creek Channel and provide a plan for long term maintenance to prevent the need for major improvements to the
channel in the future.
3. WATER QUALITY AND PUBLIC HEALTH IMPROVEMENTS
The entire City lies over the Spokane Valley-Rathdrum Prairie Aquifer, the sole source of drinking water for nearly
400,000 people in Spokane County, Washington and Kootenai County, Idaho. The U.S. Environmental Protection
Agency (EPA) designated the Aquifer as a Sole Source Aquifer as defined under section 1424(e) of the Safe Drinking
Water Act of 1974. For these reasons, limiting the pollutant load reaching the Aquifer is of high priority to our
stormwater utility program. The Aquifer is composed of unconsolidated coarse-grained sand, gravel, cobbles, and
boulders primarily deposited by a series of catastrophic glacial outburst floods during the Pleistocene Epoch.
The sediment deposited in this high-energy depositional environment is coarser grained than is typical for most basin -
fill deposits, resulting in one of the most productive Aquifers in the United States (Molenaar, 1988). Estimated
transmissivity values range from several thousand to several million feet squared per day, with estimated ground -water
velocities exceeding 60 feet per day in some areas (Drost and Seitz, 1978). The Aquifer is mostly unconfined; having a
water -table surface that is free to move up and down with seasonal variation in recharge and discharge. This means that
water from the land surface (along with contaminants) is free to percolate to the groundwater table below. These
characteristics make the Aquifer highly susceptible to contamination.
The portion of Chester Creek proposed for this project typically only flows from December to April. Chester Creek
flows terminate into the Dishman Infiltration Facility located north of Schafer Road and west of Dishman-Mica Roads.
The facility fills each year during normal seasonal flows and infiltrates into the ground. Several community water wells
in the area pump water from the Aquifer that could be influenced by the seasonal flows. Water quality of the Chester
Creek and the infiltration facility is of potential concern.
This project will preserve and enhance water quality and the overall environment by giving the City a clear and routine
action plan to address growing concerns to manage Chester Creek riparian areas including plantings in the main
channel section. Existing sections of the creek have been very successful in establishing plants and trees along the
channel banks and in certain locations in the creek channel itself. Since the channel was originally cleared in 1997 for
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hydraulic purposes, a number of the plants that have grown need to be removed to restore the water quantity capacity of
the creek. However, this work will cause a potential water quality problem in the removal of these trees and plantings.
If a plan had been approved for the application of routine management and pruning of certain plantings originally, the
City would not be in a position now to disturb the ground and cause potential impairment with the larger diameter trees
and shrubs.
The project will identify locations in the creek channel and banks where certain plants should be replaced or added to
enhance or improve the long-term water quality in the channel. Early in the project, the Consultant and regulatory team
could determine appropriate measures of success. Several measures are suggested as follows:
1. The Consultant and regulatory team could document and measure the existing inventory, quality, and quantity
of plant growth along the stream channel. The team will then make recommendations of plant changes that will
enhance or maintain water quality while improving or repairing other affected beneficial uses.
2. A product of this project could include a specific action plan detailing routine management practices to keep
large plantings from growing in the channel bottom and dealing with unwanted plantings and noxious weeds
along the stream in a cost effective and environmentally friendly manner. Part of the problem with routine
management of the area is the apprehension of dealing with the sometimes long process of permitting. A key
success of the project would be to negotiate with regulatory authorities and secure, if possible, approval of the
management plan that would include routine management practices that would not require annual permit
application or at a minimum would streamline the permitting process.
3. Success of the project over time could also be measured through a routine inspection, documentation, and
reporting process developed and agreed upon in the riparian management project document. One suggestion
might include establishing stations along the creek at various locations where photo documentation and routine
inspection of plantings would show overall success of beneficial uses.
The riparian management project document itself would make it possible for the City to provide the Chester Creek with
long-term sustainability of water quality, flood control, habitat, recharge, and other beneficial uses. The document
would list the routine measures and management steps required to keep plantings that help with water quality and
quantity.
4. COORDINATION WITH STATE AND FEDERAL PRIORITIES
The proposed project is necessary to maintain the effective operation capacity of the Chester Creek channel and balance of
beneficial uses. Prior to a previous channel restoration and improvement project in late 1997 and early 1998, the area
adjacent to the creek was subject to frequent flooding and stormwater capacity issues. To address these serious issues, a
Chester Creek Watershed Plan was prepared in the 1990's that developed a capital improvement plan to resolve
stormwater and run-off issues for the channel basin. Spokane County executed a series of projects that were
recommended in the watershed plan to clean out the overgrown vegetation and sediment that impeded the natural flow of
the channel and reduced the channel capacity.
Since the completion of the previous Chester Creek restoration projects, unwanted vegetation has slowly begun to take
hold in the channel again. To prevent the recurrence of frequent flooding and maintain the balance of competing
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beneficial uses, the City intends to develop a plan for short term restoration improvements and development and
implementation of a long-term maintenance plan to minimize the need for major restorative improvements in the future.
The City lies over the Spokane Valley-Rathdrum Prairie Aquifer, the sole source of drinking water for nearly 400,000
people in Spokane County, Washington and Kootenai County, Idaho. The City has worked with Ecology and the U.S.
Environmental Protection Agency (EPA) to protect the Aquifer as a Sole Source Aquifer as defined under section 1424(e)
of the Safe Drinking Water Act of 1974.
The City of Spokane Valley Stormwater Utility has not adopted a Greenhouse Gas policy at this time.
5. PROJECT TEAM
Project team description:
Art Jenkins, P.E., - Project Manager
Mr. Jenkins will be the main contact lead for this project on behalf of the City, performing grant administration tasks and
manage the project mainly utilizing Consultants. It is estimated that Art will spend approximately 5% of his time
working on the project over its duration. He has over 17 years of Civil Engineering experience, including road, bridge
and stormwater design, project management. He has over 9 years of direct stormwater experience designing, managing,
and implementing NPDES permit and UIC requirements, programs, and projects.
Ryan Brodwater, E.I.T — Project Support Staff
Mr. Brodwater will assist in project management tasks of this project, working mostly with the Consultant. It is
estimated that Ryan will spend approximately 5-10% of his time working on this project over its duration. Mr.
Brodwater is the Assistant Stormwater Engineer for the Stormwater Utility. Mr. Brodwater received his engineer in
training certificate in 2010. He worked for the City of Post Falls for 7 years inspecting construction projects, including
stormwater construction. He has worked for our Development Engineering department reviewing and approving
engineered plans for new construction. He has worked in our Stormwater Utility for 2 years designing and constructing
stormwater projects.
Aaron Clary — Project Support Staff
Mr. Clary will assist in the grant administration of this project and providing review of plans involving long-term
landscaping or riparian attention. It is estimated that Aaron will spend approximately 5% of his time working on this
project over its duration. Mr. Clary is the stormwater Geographic Information System (GIS) technician keeping track of
stormwater assets for the City. He maintains large, complex GIS databases for all aspects of stormwater management.
Mr. Clary also provides contract administration and direction for the street landscape maintenance contracts for the City.
Mr. Clary is actively involved with the stormwater program making maps and analyzing data. He has worked in
stormwater for the City over 5 years.
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6. PROJECT DEVELOPMENT, LOCAL SUPPORT AND PAST PERFORMANCE
The City's Stormwater department develops an annual capital improvement plan to address stormwater issues throughout
the city. The process involves collecting data on known trouble spots, developing solutions, reviewing solutions with the
Public Works director and selecting the most cost effective and appropriate improvements for each specific site
conditions. Projects of significant impact are reviewed by the City Council and subject to public hearings and comments.
The goal of the City's stormwater projects is to address failing infrastructure and upgrade facilities as necessary to meet
current stormwater standards. The City also looks at addressing developing situations before they cause damage to
adjacent properties.
The proposed project was identified as part of this project development process. Periodic reviews of the Chester Creek
channel were recommended to verify that the channel was functioning appropriately. During the most recent review the of
the channel conditions, it was observed that invasive vegetation was developing that would have a detrimental effect on
the drainage in the channel without restorative efforts. The subject of work on the Chester Creek was discussed
informally with the City Council on November 1, 2011 and concurrence was given to proceed with a grant application.
Due to the young age of the City, it frequently interacts with State and County agencies to continue planning and design
efforts that were started before the City incorporated. The City has been interacting with Spokane County to understand
the history of the stormwater issues in the Chester Creek channel and gather previous planning documents and
engineering studies. The City has also discussed the scope of the project with officials with Department of Ecology to
gather input on the eligibility of the proposed project.
The City routinely performs stormwater and other capital improvement projects on an annual basis. These projects can
vary widely in size and scope. The City utilizes a combination of in-house staff to manage and design projects, or selects
a consultant to prepare the design and provide construction management services. When selecting consultants, the City
has an established system for reviewing qualifications and experience to select the most highly qualified consultant is
accordance with Washington State regulations. For either in-house or consultant managed projects, a detailed scope of
work is prepared with deliverable tasks and schedules identified to measure project progress and execution. The City's
Finance Department provides management of funds in accordance Washington State requirements.
The City has previously managed Department of Ecology funded projects with Stormwater funding for NPDES Permit
Implementation and Pass-through grants and is currently managing a project to eliminate the last of the City's outfalls to
the Spokane River on the Sullivan Road Bridge.
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7. READINESS TO PROCEED
The proposed project would provide a plan for identifying and evaluating stormwater issues in Chester Creek and
implementation of BMPs to address those issues. The City has visually inspected the project area and collected survey
data on the channel to establish existing conditions and compare them to channel conditions immediately after the
completion of the previous restoration efforts. The initial efforts have helped develop the need for the proposed project.
The City will conduct the environmental review as part of this project. It is anticipated that a Biological Assessment with
wetlands delineation and cultural resource survey will be prepared as part of this project.
The proposed project does traverse private property. Due to the demonstrated benefits for the project to the adjacent
properties and past cooperation of adjacent private landowners, it is anticipated that securing landowner agreements and
easements will not encounter significant delays. BMPs appropriate for proposed project will be determined as part of this
project.
The City will be able to execute the project upon notice of award of funding or after the final grant agreement is executed.
8. RATEPAYER IMPACT
Is a Financial Hardship Evaluation Form included with this application?
n Yes 171 No
SEE ATTACHED MAPS & PHOTOS
Thank you!
This concludes Part 2.
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