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2019, 04-09 Regular MeetingMINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, April 9, 2019 Mayor Higgins called the meeting to order at 6:00 p.m. Attendance: Rod Higgins, Mayor Pam Haley, Deputy Mayor Linda Thompson, Councilmember Ben Wick, Councilmember Sam Wood, Councilmember Arne Woodard, Councilmember ABSENT: Brandi Peetz, Councilmember Staff: Mark Calhoun, City Manager Cary Driskell, City Attorney Chelsie Taylor, Finance Director Mike Stone, Parks & Recreation Director Mark Werner, Police Chief John Hohman, Deputy City Manager Erik Lamb, Deputy City Attorney Bill Helbig, City Engineer Connor Lange, Planner Christine Bainbridge, City Clerk INVOCATION: In the absence of a pastor, a moment of silence was observed. PLEDGE OF ALLEGIANCE Council, staff, and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Peetz. It was moved by Deputy Mayor Haley, seconded and unanimously agreed to excuse Councilmember Peetz from tonight's meeting. APPROVAL OF AGENDA It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Councilmember Thompson: reported that there was a follow-up to the Spokane Valley Youth Voice community engagement meeting, said they didn't have as large a turnout as they had hoped, but they made some good partnerships and it was a great event; said some of the feedback was students would like to have the Spokane Valley Youth Voice in their schools; said she attended the Health Department meeting where they looked at their strategic plan and had discussion about ways for the community to be more involved; she attended the National League of Cities Conference on Public Safety and Crime Prevention Committee meeting where they talked about the opioid crisis; said some states were interested in the effects on our city of legalized marijuana; and that they also talked about the need for more law enforcement officers; said she had a nice meeting with our senators and an individual meeting with Representative Cathy McMorris Rodgers about transportation issues. Councilmember Wick: had no report. Councilmember Wood: mentioned some demographic information that was shared during a recent STA (Spokane Transit Authority) meeting, about people who use bus service; said he attended a revenue forecast workshop with Avista's Chief Economist Mr. Grant Forsyth. Councilmember Woodard: said he attended an eagle scout banquet about three weeks ago honoring 192 eagle scouts; gave a civics class to some 4t1i grade Boy Scouts; also attended Mica Peak for their civics class; attended a Chamber of Commerce meeting; went to an SRTC (Spokane Regional Transportation Minutes Regular Council Meeting: 04-09-2019 Page I of 5 Approved by Council: 04-23-2019 Council) meeting where they worked on prioritizing their list of projects; also attended a Continuum of Care meeting which discussed homelessness and prioritizing funds for projects. Deputy Mayor Haley: reported that she attended the STA Board meeting, and also traveled to Washington, D.C. with STA to talk about FTA (Federal Transit Administration) funding of $53 million awarded, of which $15 or $16 million went to the central city line; said she also attended two revenue forecast meetings; said she attended The Oaks school and judged a senior thesis, and said she was very impressed with the kids, and said that school has a 100% college graduation rate; also mentioned that STA is working with the downtown businesses concerning the Sprague bus stop. MAYOR'S REPORT Mayor Higgins reported that he gave a welcoming address to the Inland NW Partners, that they usually meet in Hayden or Pullman but he convinced them to come to CenterPlace and there were about 200 in attendance; sent he went to a reception for a four-star Air Force general who was visiting here; said he read the Vietnam proclamation for the recognition of the 50t'' anniversary of the ending of the Vietnam war, which was held in front of City Hall; went to a Regional Clean Air Meeting; was also a judge at The Oaks; and went to Vietnamese Heritage Day at north Spokane; and went to Mica Peak School. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on April 9, 2019 Request for Council Action Form Total: $1,853,395.76 b. Approval of Payroll for Pay Period Ending March 31, 2019: $500,720.53 c. Approval of March 19, 2019 Council Meeting Minutes, Study Session d. Approval of Resolution 19-005 Initiating Street Vacation 2019-0001: NE Industrial Area e. Approval of Resolution 19-006 Setting Planning Commission Public Hearing for St. Vacation 2019-0001 It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the consent agenda. NEW BUSINESS: 2. Proposed Resolution 19-007 Setting Planning Commission Public Hearing for Baldwin Avenue Street Vacation, 2019-0002 — Connor Lange It was moved by Deputy Mayor Haley and seconded to approve resolution 19-007 setting May 23, 2019 as the date for a public hearing before the Planning Commission on street vacation application STV -2019- 0002. Planner Lange explained the area in question as shown on his map, and stated that this action merely sets a Planning Commission public hearing for this privately -initiated street vacation. Councilmember Wick said since we have several studies on University Road, he wants to make sure to pass on and to encourage the Planning Commission to not just look at this as an all -in -one project, but maybe break it up into potential alternatives. Councilmember Wood asked about plans for the property and Mr. Lange said the property owner is proposing a landscape yard. Mayor Higgins invited public comment. Ms. Diana Wilhite, Spokane Valley: asked if we will get any revenue for this vacation. In response, City Attorney Driskell explained that there is a provision in City Code to allow Council to make a determination whether or not to charge based on a formula set in the code, which is based on state law, so it will be a Council decision. Ms. Marcia Sands, Spokane Valley: said she wants to be sure that property owners of the surrounding properties are notified as landscape companies can generate quite a bit of dust in the summer. Ms. Barbara Howard, Spokane Valley: asked if a business in going in there. Mayor Higgins replied that it what was stated. There were no further public comments. Councilmember Wick reminded the public that we are just setting a date for the Planning Commission hearing and not discussing what kind of business might go in there. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. Minutes Regular Council Meeting: 04-09-2019 Page 2 of 5 Approved by Council: 04-23-2019 3. Motion Consideration: Bid Award, Wilbur Avenue Sidewalk — Bill Helbig It was moved by Deputy Mayor Haley and seconded to award the Wilbur Road Sidewalk project (Broadway to Boone) CIP #0278 to W.M. Winkler in the amount of $371,520.00 and authorize the City Manager to finalize and execute the construction contract. City Engineer Helbig explained the project and the bid award, and mentioned the revised Request for Council Action form at the dais which corrects a typo in the bid award amount. Mayor Higgins invited public comment; no comments were offered. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. PUBLIC COMMENTS: After Mayor Higgins explained the process, he invited general public comments. Ms. Barb Howard, Spokane Valley: concerning the tourist venue, said she knows people want a sports complex, but she wants to know if we have all the money; said at a cost of $2 million a year to run it, she would rather see money used for CenterPlace, as with the bookings, it could likely pay for itself. Ms. Candice Mumm, Spokane: she introduced herself as Spokane City Councilwoman; and mentioned that it has been a big day for their region thanks to the FTA granting $53 million towards the completion of Spokane's Central City Line Bus Rapid Transit service; said the new line is expected to generate about $175 million in economic development, and expressed thanks to Spokane Valley for the assistance. Ms. Marcia Sands, Spokane Valley: she requested our city consider making a resolution to join the Arbor Day Society and their Tree City USA program; said it will help bring the community together; and she went over the four standards needed to have such a program, including a flexible ordinance; said a community forestry program includes a budget of at least $2.00 per capita, and said we are already spending that considering how many trees we have; and said she is willing to volunteer her help. Mr. Jerin Watkins, Spokane: said he wanted to make Council aware that he was invited to attend a meeting with the Union Gospel Mission in Spokane Valley to talk about the homeless but the meeting was cancelled due to threats made to the woman who runs Players & Spectators, which is where the meeting was to have been held. ADMINISTRATIVE REPORTS: 4. Update on Tourism Venues — John Hohman, Chelsie Taylor, Mike Stone Deputy City Manager Hohman gave an overview of some of the past Council actions concerning tourism venues; he went through the PowerPoint presentation which included information on the hiring of CAI to develop a retail improvement strategy; he mentioned the engagement with the tourism industry including interviews and workshops with stakeholders; said that the City's key tourism assets were inventoried and strengths and deficits were identified; that Phase II of the study evaluated strategies for potential investments in such things as whitewater and waterfront park, trail development, Balfour Park, and others; and that Phase III narrowed down those venues to the Fairgrounds and Stadium District, an Outdoor Sports Complex, and the CenterPlace West Lawn Expansion; he went over the rationale and some of the details for each of those three venues followed by an explanation by Finance Director Taylor of the financial analysis of the Fairgrounds and the Sports Complex. Regarding the fairgrounds, Mr. Hohman added that he spoke with Spokane County Chief Executive Officer Gerry Gemmill who is interested in discussing this with the County Commissioners about partnering for a building on County property; he said that it would be a County building as it would be difficult for us to own a building on their property; that they were contacted by a private company looking for an expanded venue at the fairground, which would fit well with our proposal. Mr. Hohman explained that the idea is to develop a venue to draw in tournaments and bring people in from outside the area to come to a `pay -to -play' facility, and mentioned the idea of the renovation to Plantes Ferry Park. Concerning the HUB, Mr. Hohman said the area near the HUB is limited and could only accommodate eight play fields while the study said twelve fields would be needed to bring in those larger Minutes Regular Council Meeting: 04-09-2019 Page 3 of 5 Approved by Council: 04-23-2019 tournaments, and mentioned that such facility would need about 72 acres, which would allow for parking and other amenities to support those uses. Mr. Hohman said the CLS study also envisions having a professional organization to schedule, maintain, and properly operate such a facility, adding that it would be a challenge for a City to try to handle that. Finance Director Taylor went over the figures shown on slides 18 and 19 with the focus on the middle column on slide 19, adding that by year five, the venue would be an established facility; she also mentioned the $1.7 million annual deficit, as well as capital costs, which she said haven't been updated since 2016; she added that large increase in the prevailing wages for landscape construction must also be considered, but to obtain a more accurate cost, we would need to engage a consult to update the figures, which she said is currently not included in the 2019 budget. Mr. Hohman brought attention to the copy of the map which was distributed to Councilmembers and as shown on the screens, which shows locations where a play fields might be located, and most of which, Mr. Hohman said are on unsuitable areas as the property is on a hillside or other nonflat area; said the Department of Natural Resources property is in a trust and is not suitable for development of playfields; that the area across from CenterPlace, owned by Centennial Properties, is being developed for retail and residential housing so it is an active development project, which means we would be in a position to gain sales tax revenues from such a development. Mr. Hohman said the green areas on the map are existing parks owned by us and Spokane County. Lengthy discussion ensued including remarks about the limited use of sports fields year-round; artificial turf versus natural fields; youth sports teams travelling in packs to attend tournaments and sharing hotel rooms; Plantes Ferry renovations and mention of Mr. Chase's proposal and general information as noted on slide 21. There was Council consensus to invite Mr. Chase to a future council meeting to give a report on the proposal. Mr. Stone gave an explanation of the CenterPlace West Lawn Master Plan, and Director Taylor went over the financial analysis of the West Lawn. Mr. Hohman discussed the next steps and said staff is looking for Council direction. There was other discussion about CenterPlace, Balfour Park, event venues to accommodate an assortment and variety of activities; the idea of a microbrewery and restaurant at the Fairgrounds; along with the idea of having some `break-out' space at that facility; that the HUB property is contained within the City of Liberty Lake so there would be a problem funding a project in another city; that perhaps Central Valley has suitable acreage available; and a suggestion that staff contact Kaiser about potential venues, or even perhaps between two property owners. Lodging Tax (LTAC) funds were also mentioned and Mr. Hohman said that will be discussed more at the June budget workshop, with Director Taylor adding that any potential use of LTAC funds must go through the application process, so it would not be a guarantee. To recap, Mr. Calhoun said it appears we would like to have the County come discuss the concept of Plantes Ferry, and Councilmembers nodded in agreement. Mr. Calhoun added that once that discussion has been held, perhaps we could get the venues narrowed down and get a consensus of what Council is interested in pursuing of those remaining concepts. Deputy Mayor Haley said she is not in favor of a sports complex as there are other things needed more. Mayor Higgins asked Councilmembers if they were in favor of having a consultant for the fairgrounds, and apparently all Councilmembers except Councilmembers Wick and Wood favored that idea. It was also mentioned that the idea of Central Valley School could be explored further after hearing from the County. Councilmember Wick said he is not in favor of doing a bond, but likes the idea of phasing in a project; to buy the land and figure out what we want to do with it, as a vote for a sports complex would be a vote to buy property. Mr. Hohman noted that the map did not include any of the Kaiser owned property, and said staff will follow-up with that as the assumption was, Kaiser would not be interested, but affirmed he would make that contact. The final result of all the discussion was to wait until after we hear from the County before proceeding further in any direction. 5. Advance Agenda — Mayor Higgins There were no suggested changes to the Advance Agenda. Minutes Regular Council Meeting: 04-09-2019 Page 4 of 5 Approved by Council: 04-23-2019 CITY MANAGER COMMENTS City Manager Calhoun said that Mayor Higgins had been approached by Mayor Condon's office to sign on to a letter in support of Senate Bill 5492, which concerns the Department of Corrections' supervision of property crimes, such as vehicle thefts. After explaining the bill, City Attorney Driskell said that the Department of Correction's supervision of offenders hadn't changed in about eleven years, and offenders were being released without adequate supervision; so this would change the ratio of offender to supervisor. Mayor Higgins mentioned that the bill is co-sponsored by Senator Padden. Councilmember Wick questioned the explanation in the letter of the change in the ratio, and Mr. Driskell said he would research that to make sure it is correct. With that, Council agreed to have the Mayor sign the letter. Mr. Calhoun also mentioned that there will be two upcoming community meetings to seek input on the Pines/Grade Separation Proj ect. 6. Executive Session Review the Performance of a Public Employee [RCW 42.30.110(1)(g)] It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn into executive session for approximately sixty minutes to review the performance of a public employee, and that no action will be taken upon return to open session. Council adjourned into executive session at 7:53 p.m. At 8:49 p.m. Mayor Higgins declared Council out of executive session at which time it was moved by Councilmember Wood, seconded and unanimously agreed to adjourn. ATTEST: CevvuL(��c� Christine Bainbridge, City Clerk Minutes Regular Council Meeting: 04-09-2019 Page 5 of 5 Approved by Council: 04-23-2019 Amended Agenda Item #3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 9, 2019 Department Director Approval: El Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation Li executive session AGENDA ITEM TITLE: Motion Consideration: Bid Award- Wilbur Road Sidewalk (Broadway to Boone) — CIP #0278 GOVERNING LEGISLATION: SVMC 3.35.10 — Contract Authority PREVIOUS COUNCIL ACTION TAKEN: • 10/24/2017: Council held a Public Hearing for the 2018 Community Development Block Grant Program, which included this project • 6/5/2018: Council passed Resolution 18-003 adopting the 2019-2024 Six Year Transportation Improvement Program (TIP), which included this project • 1/29/19: Council passed Resolution 19-002 amending the 2019 TIP, which included this project • 2/5/19: Administration Report provided an update on the project status BACKGROUND: This project will install new sidewalk, curb and gutter, and widen the pavement on the east side of Wilbur Road between Broadway Avenue and Boone Avenue. The stormwater division identified needed stormwater improvements that can be done in conjunction with the project. The project costs and budget are: Project Costs Preliminary Engineering Construction Bid Award 10% Constr. Contingency Construction Engineering Total estimated costs $ 42,927 $ 371,520 $ 37,000 $ 25,550 $ 476,997 Project Budget City Fund 302 City Fund 402 CDBG Grant Total Budget $ 88,791 $ 45,000 $ 343,206 $ 476,997 The Engineer's Estimate for construction was $438,575. The project was advertised on March 15, 2019 and bids were opened on Friday March 29, 2019. Five bids were received. W.M. Winkler submitted the lowest bid of $371,520.00 which is $67,055 below the Engineer's Estimate. N.A. Dergerstrom, Bacon Concrete, J7 Contracting and National Native American Construction also submitted bids. A copy of the Bid Tabulation is attached. BUDGET/FINANCIAL IMPACTS: There are sufficient funds in the budget to construct the project. OPTIONS: 1) Move to award the contract to the lowest responsive and responsible bidder, or 2) take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to award the Wilbur Road Sidewalk Project (Broadway to Boone) CIP #0278 to W.M. Winkler in the amount of $371,520.00 $371,525.00 and authorize the City Manager to finalize and execute the construction contract. STAFF CONTACT: Bill Helbig PE, City Engineer ATTACHMENTS: 3/29/19 CIP #0278 Bid Tabulation Subdivision (Valley Springs South) Subdivision (Summerfield East) i/. ITEM 4 E 29thA Fairmount Memorial Association Legend Q Spokane Valley K/A Urban Growth Area (UGA) Cantigous Ownership 48+Acres Park Land 0 0.5 1.5 ':/ Miles 7-g2dt9 SPOKANE VALLEY CITY COUNCIL MEETING 0 Tuesday, April 9, 2019 6:00 p.m. Regular Meeting GENERAL CITIZEN COMMENTS SIGN -IN SHEET YOUR SPEAKING TIME WILL GENERALLY BE LIMITED TO THREE MINUTES This sign -in sheet is for making comments not associated with an action item on tonight's agenda. If you wish to comment about an individual action item on tonight's agenda (such a a otion to approve an ordinance, resolution, or contract) the Mayor will ask for comme s on ose items once that item is reached on the agenda. Please sign in if you wish to make public comments. \A NAME PLEASE PRINT TOPIC OF CONCERN YOU YOUR CITY OF RSIDENCE WILL SPEAK ABOUT 'io IV6A A- t--Voc-i)aAj 6_ NP4\ \eoZcuro COAckQ M U.VMAk, STA J eQA4kLa C „ S ac l in cmat,� Q S � . l' u.5 /9' c-7, kGn-2 of ,/ (�IM �w l Please note that once information is entered on this form, it becomes a public record subject to public disclosure. 4-11-77-eoehtte; ritlYfrift- 69-71A. a& 14 AtAsce.4-a- This statement has eighteen signatures that include individuals and communities representing Atheists, Buddhists, Christians, Jews, Muslims, Sufis, and community organizations. A Statement from the Faith Leaders and Leaders of Conscience, March 22, 2019 Rick: We, the Faith Leaders and Leaders of Conscience of Eastern Washington and North Idaho, stand in deepest sorrow with you, our Muslim neighbors and friends. fl We mourn and weep for the fifty Muslim children, women, and men who were killed in a horrific act of violence as they gathered peacefully for Friday prayers in Christchurch, New Zealand .on March 15, 2019. We share the global condemnation of this and all similar acts of violence. We join with our Muslim neighbors and friends in prayer. Joan: We call all people of faith and conscience to join us in listening to those hurt and threatened by anti -Muslim bigotry. We stand in solidarity with the American Muslim Institute's recent statement, proclaiming that: "We join the Prime Minister, Jacinda Ardern, in condemning the worst terrorist attacks ever in one of the most peaceful and welcoming countries in the world. We join all peace - loving New Zealanders in mourning the loss of all the victims and their families involved in this senseless and hate -filled attack. Islamophobia, hate, and xenophobia have no place in New Zealand nor any other country in the world." Tamar We stand together in the compassion that is rooted in each of our different religious and moral traditions. We declare that all humans are neighbors and deserve love and respect. Love for every human being will triumph over hate. We offer comfort to our American Muslim neighbors and join them in sorrow and outrage. We love you and hold each of you as precious to the fullness of our country and our communities. You belong with us and we with you. We will persist in the higher way of compassion known in many practices and by many names. May we gain the needed strength, even while we grieve, to be transformed from fear to love, from division to unity, from desperation to hope. Let us recommit to shaping a world of respect, tolerance, safety, and peace for all. No exceptions. Sr. Patricia Millen, illen, OSF, Sisters of St. Francis rancis of Philadelphia; Rev. Genavieve Heywood, United Church of Christ; Rev. Rick Matters, , Episcopal Priest; Quan Yin, Sufi; Rev. Heather Tadlock, Pastor, Bethany Presbyterian Church; Professor Pat McCormick, 350 Spokane; Rev. Joan Broeckling, One Peace Many Paths; Rev. Kaye Hult, United Church of Christ; Rev. Christopher Snow, Christian Church Disciples of Christ; Rev. Scott Starbuck, Manito Presbyterian Church; Rev. Pamela Starbuck, Manito Presbyterian Church; Naghmana Sherazi, Muslim Community; Rabbi Tamar Malino, rabbi of Temple Beth Shalom and Congregation Emanu-el; Temple Beth Shalom; Congregation Emanu-El; Ven. Thubten Chodron, Abbess, Sravasti Abbey; Sravasti Abbey Buddhist monastic community; Silver Valley Community Resource Center Dear Representatives, On behalf of the citizens of Spokane I want to convey our strong support of Senate Bill 5492 related to DOC supervision of property crimes. We need your assistance to ensure that the Senate version of the bill which requires 1:3 supervision -to -sentence reduction is retained. It is critical that an adequate period of supervision be given in exchange for time served and we ask for your assistance to maintain this ratio. We do not support the change recommended in SSB5492 that reduces the ratio of supervision -to -sentence to 1:2. The current lack of supervision for offenders is frustrating our citizens, impacting their quality of life and diminishing their sense of feeling safe in our community. SB 5492 as written is a targeted program that will make a big impact in our community and be a positive step toward ending the cycle of recidivism for vehicle -related thefts. We believe that the 1:3 ratio for property crime offenders covered under SB 5492 is an appropriate reduction of incarceration versus community supervision this bill would authorize. Many of these offenders have a long history of struggles with addiction, poor choices and criminal behavior, often dating back years. The initial sentence, based on state-wide sentencing guidelines, is appropriate considering the impact the offender had to the community and victims. However we also believe that an opportunity to have that sentenced reduced at the ratio of 1:3 will hold individuals accountable for the felony(ies) they were convicted of after judicial proceedings, while also giving them an opportunity for a reduced sentence to assist them in reintegrating back into their communities in a productive and healthy manner. We do not believe a greater reduction of incarceration and decreased time in community supervision provides a sufficient length of time to ensure those released do not fall back into the habits that led to their convictions. Many of these behaviors have been ingrained in the lifestyle of the offenders for many, many years, and the 1:3 ratio provides a greater opportunity to monitor and assist them. Together, with your help to deliver a quality community supervision program, we will add structure for offenders re-entering the system and connect them with vital services such as drug treatment, education, and job training. I urge you to press forward with community supervision and help improve public safety in Spokane for all. We also support our partners The Washington Association of Prosecuting Attorneys (WAPA) and the Washington Association of Sheriffs and Police Chiefs (WASPC) in their request that you oppose SB 5848 (Concerning individuals under the department of corrections' jurisdiction). We agree that this bill will create tangible and unnecessary public safety risks in the community and that eliminating the required sanctions for low level violations of the teinis of community supervision undermines one of the central elements to justify the Swift & Certain approach to community supervision violations in the first place. We do not believe the potential savings that SB 5848 offers to the state is worth the public safety cost, and ask that you oppose the bill. City of Spokane Valley 9 April 2019 Dear Mr. Mayor and City Council Members: I understand that we live in a forest and for that reason many people do not feel a need to point out our beautiful trees but the fact is that the trees in our City are a large part of what makes us unique. Trees make our town a special place to live. They shade our homes, our businesses and our streets. They clean our air and water, reduce storm water run-off, increase our property values, reduce energy costs and make our neighborhoods greener, safer, and healthier. And I know that as a leader in our community, you share in understanding the value of community trees. Tree City USA recognition from the Arbor Day Foundation would highlight our commitment to urban forestry, community improvement and civic pride. I urge you to help our town earn this annual, national recognition by supporting community forestry in our city. Our trees are a vital asset. In fact, our green infrastructure is likely the only part of our city's infrastructure that actually increases in value and service over time. The Tree City USA program provides an outstanding framework for managing this important asset. Thank you for your support of our trees as a vital community resource. I'm happy to help with Tree City USA application in any way I can. Please take becoming a "Tree City USA" into serious consideration. I am sure that the City is very near to meeting the requirements for this designation already. Sincerely, Marcia Sands } 10618 E Ferret Dr. Spokane Valley, WA 99206 (,)/6' 0/1/4 establishes the tree board or forestry Standard 1 A Tree Board or Department 4.70A Someone must be legally responsible for the care of all t s on city- or to -owned property. By delegating tree care decisions to a professional forester, arbo ist, city department, citizen -led tree board or some combination, city leaders determine who will perform necessary tree work. The public will also know who is accountable for decisions that impact community trees. Often, both professional staff and an advisory tree board are established, which is a good goal for most communities. The formation of a tree board often stems from a group of citizens. In some cases a mayor or city officials have started the process. Either way, the benefits are immense. Involving residents and business owners creates wide awareness of what trees do for the community and provides broad support for better tree care. Standard 2 A Tree Care Ordinance A basic public tree care ordinance forms the foundation of a city's tree care program. It provides an opportunity to set good policy and back it with the force of law when necessary. A key section of a qualifying ordinance is one that department—or both—and gives one of them the responsibility for public tree care (as reflected in Standard 1). It should also assign the task of crafting and implementing a plan of work or for documenting annual tree care activities. Ideally, the ordinance will also provide clear guidance foulanting, maintaining and removing trees from streets, parks and other public spaces as well as activities that are uire or prohibited. Beyond that, the ordinance should be flexible enough to fit the needs and circumstances of the particular community. For tips and a checklist of important items to consider in writing or improving a tree ordinance, see Tree City USA Bulletin #9. Standard 3 A Community Forestry Program With an Annual Budget of at Least $2 Per Capita City trees provide many benefits—clean air, clean water, shade and beauty to name a few—but they also require an investment to remain healthy and sustainable. By providing support at or above the $2 per capita minimum, a community demonstrates its commitment to grow and tend these valuable public assets. Budgets and expenditures require planning and accountability, which are fundamental to the long-term health of the tree canopy and the Tree City USA program. To meet this standard each year, the community must document at least $2 per capita toward the planting, care and removal of city trees—and the planning efforts to make those things happen. At first this may seem like an impossible barrier to some communities. However, a little investigation usually reveals that more than this amount is already being spent on tree care. If not, this may signal serious neglect that will cost far more m the long run. In such a case, working toward Tree City USA recognition can be used to reexamine the community's budget priorities and redirect funds to properly care for its tree resources before it is too late. Standard 4 An Arbor Day Observance and Proclamation IA YW 0 An effective program for community trees would not be complete without an annual Arbor Day ceremony. Citizens join together to celebrate the benefits of community trees and the work accomplished to plant and maintain them. By passing and reciting an official Arbor Day proclamation, public officials demonstrate their support for the community tree program and complete the requirements for becoming a Tree City USA! This is the least challenging—and probably most enjoyable—standard to meet. An Arbor Day celebration can be simple and brief or an all -day or all -week observation. It can include a tree planting event, tree care activities or an award ceremony that honors leading tree planters. For children, Arbor Day may be their only exposure to the green world or a springboard to discussions about the complex issue of environmental quality. The benefits of Arbor Day go far beyond the shade and beauty of new trees for the next generation. Arbor Day is a golden opportunity for publicity and to educate homeowners about proper tree care. Utility companies can join in to promote planting small trees beneath power lines or being careful when digging. Fire prevention messaging can also be worked into the event, as can conservation education about soil erosion or the need to protect wildlife habitat. up back to top Garth Davis Forestry Program Manager 210 N. Havana St. Spokane, WA 99202 p: 509.535.7274 x212 f: 509.535.7410 garth-davis@sccd.org www.sccd.org Tree City 7ride in a ou have seen the signs along the .itLL road and perhaps a Tree City USA flag flying at city hall in other communities. Towns and cities that have received their Tree City USA recognition take pride in this distinction. And the people who live there enjoy the valuable benefits of having a greener, healthier community. Tree City USA is a national recognition program that began in 1976 and is sponsored by the Arbor Day Foundation in partnership with the U.S. Forest Service and National Association of State Foresters. By meeting four fundamental standards, an incorporated municipality of any size can qualify. Applying for the Tree City USA award is easy and the recognition is outstanding. There are now thousands of communities that proud- ly receive roadside signs, fly the flag of Tree City USA and - knowing the value of participa- tion - renew their application every year. Whether you are a business leader, a community official, or simply a citizen with an interest in trees, you are invited to visit arborday.org/TreeCityUSA for more information and to apply for recognition on behalf of your community. < < Tree City USA is a great way to get the community involved in green space. A community that feels involved will take better care of their environment. > — Alison Litchy, Fort Smith, AR Why Your City Should be a Tree City USA Community 4 With emphasis today on the environment, residents need to know the importance of trees and the importance of the care of those trees. 11 — Bernard Whitely, Velda Village Hills, MO WHY YOUR CITY SHOULD BE A TREE CITY USA COMMUNITY The Tree City USA program provides direction, assis- tance, and national recognition to your community. It's the framework for a healthy, sustainable urban forestry program in your town. By becoming a Tree City USA your community is ensuring that its trees will benefit your community in many ways: Reduce costs for energy, stormwater management, and erosion control. Trees yield three to five times their cost in overall benefits to the city. Cut energy consumption by up to 25 percent. Studies indicate that as few as three additional trees planted around each building in the United States could save $2 billion annually in energy costs. Boost property values across your community. Proper- ly placed trees can increase property values from 7 - 20 percent. Buildings in wooded areas rent more quickly and tenants stay longer. Build stronger ties to your neighborhood and community. Trees and green spaces directly correlate to greater connec- tions to neighbors. Honor your community and demonstrate your commit- ment to a healthier environment through Arbor Day cele- brations and Tree City USA recognition. Use the framework for action provided by the four core standards as a way to begin caring for city trees. Some communities regularly enhance urban forest management through improved ordinances, innovative programs, and increased emphasis on planting and care. Educate people living in your city about the value of trees and the importance of sustainable tree management. Annual participation as a Tree City USA community provides this opportunity and makes it easier to engage individuals and organizations through the city. Tree City USA status can also create a strong working relationship with your state forestry agency and other groups. Increase community pride. Participation in the Tree City USA program helps residents feel good about the place they live and work. Annual recognition shows visi- tors and prospective residents that trees, conservation, and the environment are important to your community. Gain publicity with recognition materials. Tree boards, parks departments, public works officials, and volunteers are recognized for the valuable work they provide to the community. Many communities share their Tree City USA recognition across city departments and with elected officials, students, and business leaders. 2 • TRI:I: cIT1 CS,\ — lour Community i,, Ready • \rbor Ray Foundation Why Community Trees are Important Trees along our streets and in parks have been treasured since the earliest days of settlement. Unmatched beauty, and cooling shade are still important, but there is more. ENVIRONMENTAL SERVICES A modest investment in community trees has a big pay- back. Studies show that for every dollar invested, there is often a four or five dollar annual return in environmental services, not to mention that green infrastructure is the only part of a city's infrastructure that actually appreciates in value over time. ■ Trees clean the air, absorbing pollutants that trigger asthma attacks and other health problems. ■ Trees absorb carbon dioxide .and provide life-giving oxygen. ■ Shade from trees cools the urban landscape. ■ Water vapor given off through transpiration adds to the cooling influence of trees. ■ Stormwater runoff can be reduced by tree canopies by as much as 65 percent, reducing flooding and the need for expensive facilities. TREE CITY USA The Four Standards These are the simple but important requirements for becoming eligible to be named a Tree City USA. 1. A tree board or department 2. A tree care ordinance 3. A community forestry program with an annual budget of at least $2 per capita 4. An Arbor Day proclamation and observance FINANCIAL BENEFITS Much depends on the nature of the neighborhood, but real estate professionals report that houses with adjoining healthy trees and pleasant landscaping can contribute as much as 20 percent to the property value. • In some cases, a single tree has raised the value by 9 per- cent compared to similar houses without such tree. • Scientists with the U.S. Forest Service report that a tree planted today on the west side of a house can reduce en- ergy bills by 3 percent in only five years and by 12 percent annually in 15 years. PUBLIC HEALTH BENEFITS Research has consistently shown the positive impact trees have on people, including worker satisfaction, students' ability to concentrate, faster healing time for hospital patients, and lower blood pressure among senior citizens. Their presence has even been found to reduce crime by providing inviting places that promote positive social interaction. In summary, the growing volume of research says that trees: • facilitate mental restoration. ■ reduce depression, anger, anxiety, mental fatigue, and stress. ■ focus attention and improve concentration. ■ encourage healthful, outdoor activity for the young and old. TRIG CITY USA — Your Community is Ready • Arbor Day Foundation • 3 Fundamental Components of Tree City USA he benefits enjoyed by communities that receive Tree City USA recognition usually include a more organized and effective approach to the care of their trees. In fact, that is exactly what the four standards are intended to encourage - a systematic, continuous tree care program. syr tynt, aro 1: A TREE BOARD OR DEPARTMENT Larger cities usually have a department or other government official that is responsible for tree care. These communities meet Standard 1. The benefit of Tree City USA recognition will enhance recognition of the department's efforts and perhaps even help at budget time. The formation of a tree board often stems from a group of citizens. In some cases a mayor or city officials have started the process. Either way, the benefits are immense. Involving residents and business owners creates wide awareness of what trees do for the community and pro- vides broad support for better tree care. c;�— J)-stil'rr. i c J A TREE CARE ORDINANCE City ordinances reflect the values of a community. That is, they speak about what its residents believe are worth pro- tecting to create or maintain their quality of life and an en - vironment that is both safe and pleasant. Trees are certainly worthy of this formal attention for the common good. A public tree care ordinance encourages beautification, air cooling and purification, noise abatement, property value en- hancement, nhancement, and all the other attributes of trees in cities of all sizes. It also enables city government to prevent and control destructive insects and diseases, avoid unnecessary costs and liability from hazardous trees and tree -related accidents, and protect residents from unscrupulous or careless operators. Length of the ordinance does not matter. It should be kept simple, clear, and tailored to the needs of your com- munity. A tree ordinance is an important tool for proper tree care — delegating authority to a board or department and establishing protection and regulation for public trees. There are plenty of models and help available to create a tree ordinance. For more information, see Tree City USA Bulletin No. 9 or visit arlborthy.org/bullefins and navigate to the resources for Bulletin No. 9. But above all, remember that the ordinance is modified to serve in your situation. f • (Ul'.F, 11I1 1 S 1 — \our Communis is I(cad) • lrhor I)a foundation STANDARD 3: A COMMUNITY FORESTRY PROGRAM WITH AN ANNUAL BUDGET OF AT LEAST $2 PER CAPITA As pointed out earlier, most communities probably already spend at least $2 per capita. Also, community trees — when cared for — can actually save money. A managed program can ensure benefits that surely out- weigh costs. It does require dollars to plant and keep trees in healthy condition, but this should not be a barrier to becoming a Tree City USA. Even the smallest communities have found ways to raise needed funds: ■ City budget (always a high priority). ■ Local donations, often through adopt -a - tree or memorial tree programs. ■ Including trees as part of public works or downtown revitalization projects that receive state or federal money. ■ Assistance from the utility company. • A donor -established trust with principal used for trees. • Federal grants, often passed through to communities from the state forester's office. ■ State funds from special license plates or tax return checkoffs. ■ Tree donations from local nurseries or retail outlets, especially in late autumn. Tree City USA Bulletin 34 and its supple- mental resource library at arba-rday.org/ bulletins provide additional ideas. The importance of this tree -planting holiday provides an excellent opportunity to educate about trees and tree care. STANDARD 4: AN ARBOR DAY PROCLAMATION AND OBSERVANCE Arbor Day began in 1872 as the idea of founder J. Sterling Morton, a Nebraska farmer and newspaper editor. Since then it has spread to every state in the nation and many countries overseas. Most importantly, it has been the initial inspiration for generations of children who grew into adults who love trees and care about the environment. The importance of this tree -planting holiday provides an excellent opportunity to educate about trees and tree care. It also creates pride within the community and can help garner public support for the city's entire urban forestry program. Part of the fun of Arbor Day is creating something that will be enjoyed by the whole community. Here are some of the ways Tree City USA communities are making the celebration memora- ble. More help is available at ariaorrslay.org/celebrate. ■ Involving school children, Scouts, church groups. ■ Combining with an art and craft festival. ■ Sponsoring contests for young people and adults (art, crafts, essays, best landscaping, etc.). ■ A "Tree of the Year" contest. • Presentations by celebrities. • Honoring individuals who have made important contributions. ■ Theatrical or musical performances. • Food from nature -cooking demonstrations. ■ And, of course - planting trees! TREE CITY USA Arbor Day Foundation IRI]. (111 1 S.1— lour Communis is stead) • Idiot- Ila) Foundation • Myths and Truths about Tree City USA Many communities fail to take advantage of Tree City USA recognition because of misconceptions about the program. Here are the perceived obstacles and the facts. RTITH:We don't know MUCK about iLrees.o. ,........ TRUTH: If this is true, it is a very good reason to pursue Tree City USA status! There is plenty of assistance avail- able and a network of people who are passionate about the role trees play in every community. Help will be provided in forming a tree board if that's what you need. Materials are available to help you plan an Arbor Day cel- ebration. Even a suggested proclamation for the mayor to read will be sent. You can be sure that you will learn and grow, and your entire community will benefit from it. MYTH: WCan'tGord6t... TRUTH: We think you can. First of all, there are no application or membership fees. Even the award materials are complimentary. Other services are part of what your state foresty department contributes. As for the $2 per capita required, you are probably already spending this much on tree care. For example, in even the smallest of cities, if an employee removes a tree that fell during a storm or that appears dangerous, labor and equipment costs count. And if volunteers help plant trees, their time and expenses can count, too. Of course, the goal of this stan- dard is to have community tree care be part of the local budget, but even without that, most communities already meet this standard. People 1n our community view tees as e frill or juice to 6iave, but that's about1fi ...... (TRUTH: This is probably because they don't understand that trees not only lend beauty to our communities, they provide benefits such as leaner air and water, lower energy costs, stormwater retention, and a host of others. There are also numerous proven public health and economic benefits. Living in a Tree City USA community usually instills a sense of pride among the residents and opens opportuni- ties for education about the benefits of a healthy tree canopy. With a little understanding, trees become viewed not as a frill but as a necessary and profitable part of the city infrastructure. MY T H: Another or nancelAst frilean. more restricti ns and more bureaucracy ... TRUTH: H: A tree ordinance is needed' for systemat- ic and continuous care of your community's pub- lic trees - an d public safety. However, there is no single ordinance that fits every community. Some might be lengthy and detailed, but others are very short. The ordinance should fit the needs of the community. MYTH: Our commwfoly is too small ... TRUTH: If there was genius in the founding of the Tree City USA program, it was in the require- ment that qualifying expenditures are on a per capita basis. This provides a level playing field for communities ranging from New York City with its population of more than 8 million peo- ple to Sibley, North Dakota, and its 28 residents. The real advantage to the designation is it speaks to the rest of the world about who you are as a community and what you value in your world. > — Steve Ayers, Camp Verde, AZ 6 • f ki t CI11. I SI— lour Community is Ready • Arbor Ray foundation • MYTH: We lack leadership ... TRUTH: This thought may be the number one obstacle to achieving Tree City USA recognition. On the other hand, it takes only one motivated in- dividual to get the ball rolling. Maybe that person is you. Whoever starts the Tree City USA process usually finds that there actually is support from others. It may be the mayor, a council member, a park staffer, or someone else affiliated with the city. Or, it may be another resident or two who share the desire to move forward. In searching for supportive individuals, you might start with other organizations such as a Garden Club, civic group, business associations, or just a group of friends. Kindred spirits are out there. MYTH: No one here wants the responsibility of taking care of trees ... TRUTH: Ouch! This attitude can hurt in more ways than one. Not only can citizens be injured, it is also a plaintiff lawyer's dream. Cities have the responsibility for public safety. Tree City USA stan- dards help communities be more aware not only of the duty of care owed to citizens and visitors, but how to make conditions safer down the road. MYTH: There is no Arbor Day celebration (or proclamation) in our community ... TRUTH: Arbor Day is one of the nation's oldest celebrations. The first one was in 1872 and the idea spread quickly to all states in the nation. If your community doesn't have an Arbor Day celebration of some kind, it's time to start. Countless numbers of adults can trace their earliest memories of stewardship to an Arbor Day celebration at school. Ways to celebrate can be as simple as a brief ceremony and planting a new tree near city hall, the library, a home for the elderly, or some other public or private building. For ideas and a copy of a proclamation that can be read at the ceremony, see the Celebrate Arbor Day section online at arborday.org/celebrate. HOW TO EARN TREE CITY USA RECOGNITION 1. Get Your Community Interested — Find Allies and Partners 2, Contact Your State Urban and Community Forestry Coordinator 3. Work Together to Fulfill the Four Tree City USA Standards 4, Celebrate Arbor Day! 5. Submit your Application Communities that receive Tree City USA recognition receive support that helps make the celebration easy to plan and conduct. Here is some of what you will receive in your first year: ■ Two road signs. IN A 4' x 6' Tree City USA flag. ■ Beautiful wall plaque. With a bit of organizing, virtually any community — large or small — can qualify for Tree City USA recognition. The end result will be safer community trees, better informed citizens, and a higher quality of life for residents and businesses. TREE CF II 1 51 — lour Communil) is Heade • Irbur Da) Foundation • 7 It's Time to Get Recognized Becoming a Tree City USA is a way to make your community stand out. It shows you're dedicated to the management of your urban forest and strive to provide a beautiful landscape to the residents you serve. 9 — Mike Fraider, Alsip, IL FREE CITY USA® •• .i70,';'11) As the first step in helping your town or city become a Tree City USA community, an important person for you to contact is the urban and community forestry coordinator in your state forester's office. Visit airborday.crg/coordi.nators for your contact's information and a directory list of all states. Your state coordinator is the resource for beginning your Tree City USA application. He or she will have answers to your questions and will be more than happy to help your community become a Tree City USA. tior i a rFouridat on 1 )(J Aihut Aac.tute • 1 y ENE 11t�1 0 A 417124-/ f', ;L/L'Li How to Apply Simplicity is one of the principles of the Tree City USA application and annual recertification process. Experi- ence has shown that getting started as a Tree City USA often results from a single individual or a small group taking the lead. Here is all you have to do: ATalk with the person in your community currently responsible for trees (city forester, park superintendent, public works director, etc.). Also discuss with your mayor, city manager, city clerk, a key council person, or whomever else in your city government should be informed and whose support you will need. Co to perttaLarberday.org. The Tree City USA application can easily be completed online. The application is normally completed by the city forester or other person responsible for trees, or the tree board chair. Once your applica- tion is submitted, it's reviewed at a state level and then it will be reviewed by the Arbor Day Foundation at a national level. To learn more about applying and your state's deadlines visit aril-Dorday.org/treecityusa.