17-098.02 HDR Engineering: Pines/BNSF Grade Separation Washington State
I; Department of Transportation
Supplemental Agreement Organizagun and Address
Number 02 City of Spokane Valley
Original Agreement Number 10210E Sprague Avenue
Spokane Valley,WA 99206
17-098
Phone. 509-720-5000
Project Number Execution Date Completion Date
0223 07/27/17 12/31/19
Project Title New Maximum Amount Payable
Pines RoadBNSF Grade Separation Project#0223 $139,000.93
Description of Work
To improve safety by developing a grade separated facility at the intersection of Pines Rd and the BNSF Railway railroad tracks.
Other major work associated with this project includes modifications to the intersection of Pines Rd and 511290(Trent Ave)and
closing the Pines/BNSF and University/BNSF Railway at-grade intersections in the City of Spokane Valley,Washington.The
design development will expand on the Concept Design and Plans prepared as part of the Bridging the Valley project completed in
2004
The Local Agency of City of Spokane Valley
desires to supplement the agreement entered in to with ADR Engineering,Inc.
and executed on 07/27/17 and identified as Agreement No. 17-098
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
See attached Scope of Work.
II
Section IV,TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: No change.
III
Section V, PAYMENT, shall be amended as follows:
The contract amount increases from$124,349.85 to$139,000.93,a net increase of$14,651 08
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action. nn
By:v VL Pa EMI-Err By: Bark atl1wuh
Fitj ConsultantSignature Approving Authority gnature
4(z3720p
DOT Form 140-063
Revised 09/2005
Exhibit"A"
Summary of Payments
Basic Supplement#1 Total
Agreement
Direct Salary Cost $29,663.57 $4,724.75 $34,388.32
Overhead $46,522.75 $7,054.53 $53,577.28
(Including Payroll Additives)
Direct Non-Salary Costs $39,264.45 $1,454.37 $40,718.82
Fixed Fee $8,899.08 $1,417.43 $10,316.51
Total $124,349.85 $14,651.08 $139,000.93
DOT Form 140-063
Revised 082005
City of Spokane Valley,WA Scope of Services Amendment 2
Pines RoadBNSF Grade Separation April 1,2019
City of Spokane Valley, WA
Pines Road/BNSF Grade
Separation
Project No.0223
CITY OF
e
,,, *.Valley. Phase 1 — Design Services
Amendment 2
April 1, 2019
a
0
City of Spokane Valley,WA
Pines Road/BNSF Grade 5 pa at one of Services Amendment 2 Apnl 1,2019
Task t - Project Management
1 .1 Monthly Progress Reports and Invoices
HDR will provide monthly progress reports and invoices in accordance with the
CLIENT's standard procedures. Each progress report and invoice package will
include HDR's invoice showing all labor and direct expenses included for the
period, the monthly progress report, and full documentation of labor hours and
direct expenses charged for the period for HDR and each Subconsultant. A
maximum of six (6) progress report and invoice packages (March 2019 to August
2019) will be submitted as part of this initial contract.
ASSUMPTIONS
• Progress Report and Invoice packages will be prepared monthly for six (6)
months.
DELIVERABLES
• Monthly Progress Report and Invoice Packages
• Monthly Project Schedule update
1 .2 City Council Meeting Presentation
CONSULTANT will prepare, and attend one City Council meeting to report
progress to the Council and to support CLIENT staff representatives. Preparation
for the City Council Meeting will include developing graphics and a PowerPoint
presentation.
ASSUMPTIONS
• For budgetary purposes, one graphic will be prepared
• For budgetary purposes, one PowerPoint presentation will prepared
• One (1) staff member from CONSULTANT will attend meeting
DELIVERABLES
• Graphics
• PowerPoint Presentation
1
Valley,
Pines Road/BNSF Grade Separation e of Services Amendment 2 April 1,2019
Task 2 - Public Involvement Program
The remaining public involvement process will be performed as described below.
2.1 Public Open House
CONSULTANT will prepare, and attend one Public Open House meeting.
CONSULTANT RESPONSIBILITIES AND DELIVERABLES
• Coordinate logistics for the meetings
• Provide sign in sheet
• Provide project displays (a total of four displays are anticipated)
• Provide a Project Presentation
• Provide a summary of the Public Open House
CLIENT RESPONSIBILITIES
• Prepare, print, and mail postcards to the public and identified stakeholders.
• Provide facility for Public Open House
• Advertise the Public Open House in the newspaper
• Send open house notifications to local civic organizations
• Attend Public Open House
• Include Public Open House dates in City newsletter and on City website (if
one is developed for the project)
ASSUMPTIONS
• Public Open House will last for four(4) hours including set up and take down.
• Two (2) staff members from CONSULTANT will attend meeting
2.2 Stakeholder Meetings
CONSULTANT will prepare, and attend four (4) Stakeholder meetings.
Stakeholders may include police, fire, school district, and Matt Ewers.
CONSULTANT RESPONSIBILITIES AND DELIVERABLES
• Provide project exhibits (a total of four exhibits are anticipated)
• Provide a summary of the meeting
2
F�•1 City of Spokane Valley,WA I Scope of Services Amendment 2
(( Pines Road/BNSF Grade Separation April 1,2019
CLIENT RESPONSIBILITIES
• Schedule the stakeholder meetings
ASSUMPTIONS
• Each Stakeholder meeting will last for three (3) hours including travel time
• Meeting Summary will require one (1) hour each
• One (1) staff member from CONSULTANT will attend meetings
2.3 Legislator Outreach Meetings
CONSULTANT will prepare, and attend three (3) meetings with CLIENT and one
each with Bob McCaslin, Mike Padden and Matt Shea.
ASSUMPTIONS
• All three (3) meetings to take place over the course of one day in Olympia. If
the meetings take place in Spokane Valley no travel expenses will be
incurred.
• WSDOT will not be attending the meetings
• Travel and Meeting in Olympia will be one day (12 hours)
• Meeting Summaries will require one (1) hour each (3 hours total)
• One (1) staff member from CONSULTANT will attend meeting
Task 3 - Alternatives Analysis: Roadway and Bridge Configuration
The CONSULTANT will complete the Intersection Control Evaluation (ICE) portion
of the BOD. The CONSULTANT will address final WSDOT and CLIENT
comments to WSDOT Basis of Design (BOD).
ASSUMPTIONS
• No changes to the current alternatives
• No more than three iterations of the ICE
DELIVERABLES
• Final Basis of Design
Project Deliverable Schedule
This scope of work will be completed by August 31, 2019
3
City of Spokane Valley: Pines Road(SR27)/BNSF Underpass-Phase 1 Supplement
From"Labor Budget Tab From"Expenses'Tab
Task B Task Description Billable Labor Billable Expenses Total From Total For I
Spreadsheet Proposal
1 Project Management and Quality Control $ 1,31058 $ 5.80 $1,316.38
2 Public Involvement Program $ 9,68933 $ 1,00857 $11,131.90
3 Alternatives Analysis-Roadway and Bridge Configuration $ 2,19680 $ - $2,196.80
$14,651.08 $0.00
Escalation I $0.001 $0 00
$14,651.08 $0.00
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