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2019, 06-04 Study Session MINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION Spokane Valley City Hall Council Chambers Spokane Valley, Washington June 4,2019 Attendance: Councilmembers Staff Rod Higgins, Mayor Mark Calhoun, City Manager Pam Haley,Deputy Mayor Cary Driskell, City Attorney Brandi Peetz, Councilmember John Hohman, Deputy City Manager Linda Thompson, Councilmember Mike Stone,Parks &Rec.Director Ben Wick, Councilmember Erik Lamb,Deputy City Attorney Sam Wood, Councilmember Adam Jackson, Planning/Grants Engineer Arne Woodard, Councilmember Chelsie Taylor, Finance Director Jenny Nickerson,Building Official Gloria Mantz,Engineering Manager Erica Amsden, Senior Engineer Rob Lochmiller, Senior Engineer Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Haley, seconded, and unanimously agreed to approve the agenda. ACTION ITEMS: 1. PUBLIC HEARING: 2020-2025 Six-Year Transportation Improvement Program--Adam Jackson Mayor Higgins opened the public hearing at 6:02 p.m. Via his PowerPoint presentation, Mr. Jackson explained that the City is required to hold a public hearing and adopt a comprehensive transportation program for the ensuing six calendar years, and that the Transportation Improvement Program (TIP) is required for REET expenditures as well as for grant eligibility; he briefly went over the 14 projects slated as closeout projects for 2019-2020, the five bridge and grade separation projects, the 15 intersection improvement projects, the 17 reconstruction/preservation projects, the five City-wide projects, and the seven sidewalk, trail, and stormwater projects. In viewing slide#7, Mr. Jackson noted that the Park Road sidewalk project is not shown as that is part of project#53, Park Road Improvements-Valleyway to Tent, and is built into that project as an option. Mayor Higgins invited public comment. No comments were offered and Mayor Higgins closed the public hearing at 6:08 p.m. 2. Resolution 19-008 Adopting the 2020-2025 Six Year TIP--Adam Jackson It was moved by Deputy Mayor Haley and seconded to approve Resolution 19-008 adopting the 2020-2025 Six Year TIP as presented. Mr. Jackson said he is available for questions. There was brief Council discussion concerning having adequate REET funds to cover any city match required for these projects. City Manager Calhoun explained that each year as part of the budget development process, the Finance Department runs five-year projections on REET funds, including what we know, and what we think is coming for the next five years;he said to the best of our ability we make sure the TIP is constrained by our financial reality,and this is an ongoing exercise by the Finance Department. Vote by acclamation:In favor: unanimous. Opposed: none. Motion carried Council Study Session: 06-04-2019 Page 1 of 4 Approved by Council: 06-18-2019 3. CONSENT AGENDA: consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda, a. Approval of claim vouchers on June 4,2019 Request for Council Action Form Total: $274,017.37 b. Approval of May 15,2019 Council Meeting Minutes, Special meeting c. Approval of May 21, 2019 Council Meeting Minutes, Study Session It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the Consent Agenda. 4. Second Reading Ordinance 19-006, Second Amendment to 2019 Budget—Chelsie Taylor After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded to approve Ordinance 19-006 amending Ordinance 18-024 which adopted a budget.for the period January 1, 2019 through December 31, 2019, as subsequently amended by Ordinance 19-003. Finance Director Taylor gave a brief explanation of the items included in this 2019 budget amendment. As there was a previous public hearing on this issue, no public comments were solicited. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 5.First Reading Ordinance 19-007 Amending Addressing Standards—Karen Kendall After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded to advance Ordinance 19-007 to a second reading as proposed. Building Official Nickerson, standing in for Ms. Kendall, gave a brief overview of the addressing standards and that this action would amend the Municipal Code by adding a new chapter 22.135,and add definitions in Appendix A;and she also explained some of the addressing functions. Councilmember Thompson asked about the sometimes confusing repetitive names for streets, for example Main Street and Main Court. Mr. Hohman explained that all the detail on street naming is contained within the street standards; but that a court is like a cul-de-sac; a drive, road or avenue is public, and a lane is a private road which the City does not own or maintain; that we try to stay on the grid and streets are already determined through development and continue with new development; and he suggested if citizens are confused, to please direct them to staff for assistance. As there was a previous public hearing on this issue,no public comments were solicited. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 6. Motion Consideration: BUILD 2019 Grant Potential—Adam Jackson It was moved by Deputy Mayor Haley and seconded to authorize the City Manager or designee to apply for the BUILD FY 19 program for the Pines Road./BNSF grade Separation Project.Mr. Jackson explained that BUILD stands for `Better Utilizing Investments to Leverage Development,' said applications are due July 15 with award announcements set for on or before November 12, 2019; that if awarded, BUILD funding must be obligated by September 30,2021 and that the obligation requires the City to have a signed and executed grant agreement in place with USDOT by that deadline. Mr. Jackson said staff recommends applying for the grant for the City's Pines Road/BNSF Grade Separation Project; and assuming a $29 million total cost, a minimum 20% non-federal match of$5.8 million would be required. Council/staff discussion ensued regarding the importance of showing the impact of this project on the intersection and the rural community; mention of possible regional partners' competing projects; whether SRTC (Spokane Regional Transportation Council) has been approached for a letter of support; that the likely funded project would be one that is most ready; and the deferred status of the Freight Mobility Strategic Investment Board's previous award.Mayor Higgins invited public comment; no comments were offered. Vote by acclamation:In favor: unanimous. Opposed.' none. Motion carried. NON-ACTION ITEMS: 7. Pines Grade Separation Project Design Alternatives--Erica Aansden, Gloria Mantz Senior Engineer Amsden introduced City Engineering Manager Mantz, and HDR Senior Project Manager/Vice President Kurt Reichelt, and HDR Project Manager Scott Marshall. As noted in the Council Study Session: 06-04-2019 Page 2 of 4 Approved by Council: 06-18-2019 PowerPoint presentation, Ms. Amsden explained the location of the project, existing conditions, project purpose, project funding, steps to acquire funding, and alternatives evaluation for Phase 1 design. Mr. Marshall then went over the alternative evaluation for alternative 1 and alternative 2, along with those pros and cons,and he explained a depiction of how to accommodate trucks on the roundabout. Ms. Mantz went over the list of previous Council presentations and the various dates and types of public outreach,and ended by stating that staff seeks Council consensus to advance to alternative 2 with a roundabout. After brief discussion, all Councilmembers concurred to advance to alternative 2 with a roundabout.It was noted this is scheduled for a motion consideration at the June 18,2019 Council meeting. 8. Appleway Trail Project,Evergreen to Sullivan Update—Rob Lochmiller, Gloria Mantz, Mike Stone Parks and Recreation Director Stone introduced City Engineer Manager Mantz, Project Engineer Loehmiller, and Mr. Jeremy Clark with David Evans and Associates. Ms. Mantz explained the project, adding that because other agencies were not able to obligate federal funds this fiscal year, the funding for this project became available in 2019 rather than in 2020 when it was programmed. Mr. Lochmiller went over the trail components, landscaping,trailhead parking, and restroom; followed by an explanation from Mr. Clark of the crossing treatment evaluation HAWK signal at SR-27, and traffic crossing devices. Ms. Mantz went over the estimated cost and budget, after which there was discussion about how to bid the project, including whether to include the receptacles and/or restroom in the base bid, or have them as alternates. Mr. Calhoun suggested having a base bid with two alternates: park amenities as one and the restroom as the second and that we can discuss financing the alternates if necessary, and therefore won't run the risk of having to reject an entire bid. Council agreed. Mayor Higgins called for a five-minute recess at 7:15 p.m.; he reconvened the meeting at 7:20 p.m. 9. Point in Time Count 2019—Gija Danzig,Homeless &Rehousing Program Manager City of Spokane staff Ms.Tija Danzig,along with and Mr.Kelly Keenan,Director of Community Housing Services Department went through their presentation on the"Point in Time Count 2019"which is a point- in-time census of the homeless population in Spokane. Ms. Danzig explained that this count effort is one where the City of Spokane strives to use data and knowledge in order to improve the lives of vulnerable citizens throughout the region; and that the data provides a snapshot that captures circumstances and situations of homeless people; she said the count date was January 24, and the count focused on two main categories of people experiencing homelessness: sheltered during the night of the count, and unsheltered during the night of the count. Ms. Danzig went over their methodology of the 1,309 people surveyed; she showed the data and demographics broken out various groups of people such as those in general; and then by race, ethnicity, male and female veterans, chronically homeless, families, minor youth, young adults, and 55 and older adults; she also showed charts of the primary reasons and reasons in general for homelessness for the unsheltered homeless;and went over the top ten reasons for homelessness;she shared some of the successes such as 8% fewer families than in 2018, as well as a 28% decrease in veteran homelessness since 2017.Ms.Danzig also went over some of the challenges,such as 30%of those surveyed were experiencing homelessness for the first time; she also noted the Homeless Crisis Response System is exiting more people into permanent housing each year over the last three years. There was Council discussion how we contribute financially to this issue; and about the top ten reasons for homelessness and mention of the need for affordable housing,with Mr.Keenan stating that they took a hard look at what is and is not working and where to direct resources; said the landlords, whether nonprofit or for-profit, are one of the most critical partners as the goal needs to be stable, permanent, independent housing. Council thanked Ms. Danzig and Mr. Keenan for their informative presentation. Council Study Session: 06-04-2019 Page 3 of 4 Approved by Council: 06-18-2019 10. Advance Agenda—Mayor Higgins Councilmember Thompson mentioned crosswalks and people not using them or using the signal as it should be used,as well as people jaywalking; said this likely isn't an advance agenda item,but perhaps there could be a crosswalk emphasis patrol. 11. Council Check-in---Mayor Higgins There were no additional Council comments. 12. City Manager Comments—Mark Calhoun City Manager Calhoun mentioned the upcoming June 11 budget workshop, which is the first look at the 2020 budget; said the meeting/workshop will start at 8:30 a.m. and go until about 3:30 p.m.; and as we will be holding the day-long meeting June 11,the June 11 p.m. meeting has been cancelled. Mr. Calhoun also noted the upcoming.AWC (Association of Washington Cities)Conference in Spokane June 25 through 28, and said since most Councilmembers will be attending,we will also cancel the June 25, 6 pin meeting, and we have scheduled a special meeting Monday, June 24, beginning at 6 pm. Mr. Calhoun noted the upcoming Farmers Market inaugural event is this Friday, June 7 at CenterPlace, with a ribbon cutting at 5:15 p.m.; said the Mayor will be giving a welcoming address, and we are working to have a booth set up for Councilmembers to participate; he said there is a sign-up sheet with City Executive Assistant Marci Patterson so we don't run the risk of having more than three Councilmembers present at any given date; and that we are updating some brochures and handouts for Council;said the event will be held Fridays from June 7 through September 13, for a total of fifteen Fridays. It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:13 pm ATTT• L.R. Riggin , • Christine Bainbridge, City Clerk Council Study Session: 06-04-2019 Page 4 of 4 Approved by Council: 06-18-2019 I Everybody The "point-in-time count" provides a snapshot of the circumstances and situations of people experiencing 1ii ' I Counts hornlessness in our region. On January 24th, 2019, across Spokane City and County, our community counted: 3 Where were people staying?-ip309 Homeless persons a j) itith if It• • 0 27°! 780 214 79 236 Emergency Transitional Vehicles Out of Doors people of color Shelters Housing Compared to 11%of the Spokane County population Primary Reasons Survey respondents identified the primary reasons for their homelessness. • 8 „( • Family Conflict - 48 1, decrease in families Lack of Income 38 with children Lack of Affordable Housing 28 now 23% of surveyed Lost Job 28 Drug Use IIIMIIMIiiiiliMiliM 25 Evicted T - 1 25 -o--o- 7 a/ Refused IlMf 17 °°° /0 4 Fleeing Domestic Violence MIIII 14 0000 000 decrease in Other 14 Moved EMI 5 chronically homeless Don't Know 13 Discrimination ® 4 now 18% of surveyed Mental Health 13 Famiy Rejection -y.- 4 Choose to be Homeless - =71 10 Physical Disabilty I. 4 121'0 Jail / Prison /Juvenile Justice 9 CPS Involvement I. 3 Alcohol Use ® 7 Aged Out of Foster Care ■ 2 Illness I. 6 Substandard Housing I 2 decrease in veterans now 6%of surveyed p��� Where people last had permanent housing 0,0 8 /0 increase in Spokane County 59% unaccompanied Other part of WA 15% youth and Idaho 6% young adults Other States 20% now 10% of surveyed 49%response rate Allik onevision.One Plait.One Voice. For the full data presentation visit 17Tx ' �S One Spokane 14 1 Safer Smarter.Healthier. 11f1yI( SpOaneClty.Org/EndltlgHOm@I@S5ne55/tEV@rylJOdy-CdUntS Spokane City and County Homeless Services Funding 7.1.17 — 6.30.19 Housing and Essential Needs,$3,487,836 Emergency Shelter,$4,282,122 Transitional Housing, Warming Centers, $1,319,043 $1,300,000 Prevention, Diversion, $328,325 $266,202 Coordinated Entry, Outreach, Rapid Re-housing,$5,861,047 rmanent Supportive Housing,$4,037,935 $662,585 $374,638 SOAR,$110,000 Total funding over 24 months ^' $22M