The URL can be used to link to this page

2019, 07-30 Study SessionAGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT Tuesday, July 30, 2019 6:00 p.m. CITY HALL COUNCIL CHAMBERS 10210 E Sprague Avenue (Please Silence Your Cell Phones During the Meeting) CALL TO ORDER ROLL CALL APPROVAL OF AGENDA PROCLAMATION: Goodguys Great NW National Rod & Custom Show ACTION ITEMS: 1. Motion Consideration: Bid Award, Appleway Trail Project, Evergreen to Sullivan — Gloria Mantz [public comment] 2. Motion Consideration: Council Goals/Priorities, Lodging Tax Advisory Committee - Chelsie Taylor [public comment] NON -ACTION ITEMS: DISCUSSION LEADER SUBJECT/ACTIVITY GOAL 3. Vicki Carter, Spokane County Spokane County Conservation District Discussion/Information Project Update 4. Adam Jackson Proposed Second Amendment 2019 Discussion/Information Transportation Improvement Program 5. Mark Calhoun, CenterPlace West Lawn Project Discussion/Information Mike Stone Phase 2 6. Mayor Higgins Advance Agenda Discussion/Information 7. Information Only: a. Neighborhood Restoration Pilot Event b. Admin Quarterly Report 8. Mayor Higgins 9. Mark Calhoun c. Police Department Monthly Report d. Homelessness Shelter Meetings Council Check in Discussion/Information City Manager Comments Discussion/Information 10. Executive Session: [RCW 42.30.110(1)(b)] Acquisition of Real Estate ADJOURN Study Session Agenda, July 30, 2019 Page 1 of 1 Spokane .000 Val ley City of,Spo&ane Valley, Washington '1' roclamation GOODGUYS GREAT NORTHWEST NATIONALS ROD AND CUSTOM SHOW August 9-11, 2019 Spokane County Fair & Expo Center Spokane Valley, Washington WHEREAS, the Goodguys Great Northwest Nationals Rod and Custom Show is a yearly event that is dedicated to recognizing the artistry and craftsmanship of talented automotive restorers from around the nation; and WHEREAS, 2019 is the 18th year of the Goodguys show and since establishment of this event, it has maintained a long history of providing fun and family -centered entertainment; and WHEREAS, the show has expanded and flourished since its inception, growing into a highly -respected and destination weekend event; and WHEREAS, each year nearly 25,000 automobile enthusiasts from across the country gather in Spokane Valley to view and admire a variety of the finest automobiles selected for display; and WHEREAS, past years have showcased more than 1,500 rods, customs, classics, and muscle cars and trucks through 1987; and WHEREAS, the event includes not only an indoor automobile show, but a classic swap meet, dragster exhibition, burnout competition, kids zone, vendor booths, arts and crafts gallery and much more; and WHEREAS, in recognition of the value that the Goodguys show brings to Spokane Valley each year, the Spokane Valley Mayor will present an award at the event to honor the restored automobile of his choice. NOW, THEREFORE, I, Rod Higgins, Mayor of the City of Spokane Valley, on behalf of the Spokane Valley City Council and the citizens of Spokane Valley, do hereby invite all citizens and community members throughout the region and beyond to join in the August 9-11, 2019 event known as the Goodguys 18th Great Northwest Nationals Dated this 30th day of July, 2019. L.R. Higgins, Mayor CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 30 2019 Department Director Approval: Check all that apply: ['consent ❑ old business ® new business ['public hearing ['information ❑admin. report ['pending legislation ['executive session AGENDA ITEM TITLE: Motion Consideration: Bid Award - Appleway Trail (Evergreen Rd to Sullivan Rd) GOVERNING LEGISLATION: SVMC 3.35.10 — Contract Authority PREVIOUS COUNCIL ACTION TAKEN: • 6/28/2016: Council passed Resolution 16-009, adopting the 2017-2022 Six Year Transportation Improvement Program (TIP), which included this project. • 5/23/2017: Council passed Resolution 17-011, adopting the 2018-2023 Six Year TIP, which included this project. • 2/13/2018: Council Workshop discussion regarding Appleway Trail. • 2/27/2018: Council passed a motion to repackage two segments of the Appleway Trail to fully fund the trail segment from Evergreen to Sullivan • 6/4/19: Project Administrative Report BACKGROUND: When fully constructed, the Appleway Trail will provide a five mile urban trail that will extend from the eastern City limits to City Hall. The segments from the eastern City limit to Sullivan, University to Pines, and Pines and Evergreen have been completed. With this contract, if awarded, construction for the segment from Evergreen to Sullivan will likely begin in September 2019 and be completed in Spring 2020. The project scope includes a 12 -foot wide multi -use asphalt path and trail amenities such as irrigation, plantings, lightings, crossings, and traffic crossing devices. The project was designed in-house and advertised on June 28, 2019. The contract documents included the following schedules: • Base Bid o Schedule A - Includes the asphalt trail, landscaping, irrigation, lighting, parking lot and rough plumbing for the restroom. o Schedule B - Stormwater improvements at Sullivan Road • Alternate #1 (Schedule C) - Contractor supplies and installs trash receptacles, benches and dog waste dispensers. • Alternate #2 (Schedule D) - Contractor supplies and installs restroom facility Two bids were received and opened on July 19, 2019. The lowest, responsive bidder, for all work including the Base Bid and Alternates #1 and #2, is WM Winkler with a bid of $1,943,799.15, including sales tax. The Engineer's Estimate for the Base Bid and Alternates #1 and #2, was $2,145,033.00. Originally, the federal funds granted for this project were programmed for the year 2020. However, because other agencies in the region were not able to obligate their federal funds this fiscal year, the federal funding for this project became available in 2019 and staff worked to reprogram project funds for this year. The project budget includes: City Fund 312 Fund 403 TAP Grant CMAQ Grant Total budget $ 323,325 $ 121,550 $ 198,950 $ 1,872,725 $ 2,516,550 OPTIONS: Award the contract to the lowest responsive and responsible bidder for: 1) Base Bid and Alternate 1 and Alternate 2; 2) Base Bid and Alternate 1; 3) Base Bid alone; or, 4) take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to award the Appleway Trail — Evergreen to Sullivan #0268 to W.M. Winkler Company in the amount of $1,931,986.60 plus applicable sales tax which includes the Base Bid, Alternate 1 and Alternate 2, and authorize the City Manager to finalize and execute the construction contract. BUDGET/FINANCIAL IMPACTS: The estimated project cost is $2,516,550 which includes a 12 percent construction contingency. There are sufficient funds to cover the cost for this project. STAFF CONTACT: Gloria Mantz, PE, Engineering Manager ATTACHMENTS: Bid Tab BID TABULATION Appleway Trail Project Protect CIP No. 0268 spoka e Val ley ITEM 8 005CRPTIO19 UNITS QUANTITY ENGINEERS ESTIMATE WM. WINKLER COMPANY LA 0IVIERE, INC. UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST SCHEDULE A -TRAIL AND TR AILHAED IMPROVEMENTS 100 101 MOBILIZATION L.S. 1 5136,000.00 $ 136,000.00 8165,092.00 $ 165,092.00 $100,000,00 $ 100,00000 CONSTRUCTION SURVEYING L.S. 1 $15,00000 $ 15,000.00 $17,269.00 $ 17,269.00 $20,000.00 $ 20,00000 102 CLEARING AND GRUBBING L9, 1 $25,007,00 $ 25,000.00 545,775.00 $ 45,775,00 537,000,00 $ 37,000.00 103 REMOVAL OFSTRIJCTURFS ANDORSTRIICTIONS 19. 1 $5,0110.00 $ 5,900.00 $7,94200 $ 7,947.00 $16,00000 $ 16,00000 104 REMOVE CEMENT CONCRETE CURB LF, 1,450 85.00 $ 7,250.00 $6.40 $ 9,280.00 $8.00 $ 11,600.00 105 REMOVE CEMENT CONCRETE SIDEWALK/DRIVEWAY APPROACH 5.1. 570 $13.00 $ 5,700,00 515.60 $ 8,892.00 59.00 $ 5,130.00 106 REMOVE ASPHALT PAVEMENT S.Y. 260 $10.00 $ 2,600.00 010.70 $ 2,782.00 $9.00 $ 2,340.00 107 REMOVE FENCE LF. 890 05.00 0 4,450.00 04.50 $ 4,005.00 55,00 5 4,450.00 108 REMOVE GATE EACH 2 $503.00 $ 1,000.00 8464.50 $ 929.00 5500.00 $ 1,00000 109 ROADWAY EXCAVATION C.V. 2,100 $33.00 $ 63,000.00 519.40 $ 40,740.00 $15.00 5_ 31,50000 110 UNCLA551FIEOEXCAVATION INC.. I IAUL C,Y. 200 55000 $ 10,000.00 $10.90 $ 3,380.00 .$10;00 $ 3,800.00 111 CATCH BASIN TYPE EOCH3 52,500.00 $ 7,500.00 $2,026.00 $ 6,076.00 52,300.00 $ 6,900.00 112 SOLID WALL PVC STORM SEWER PIPE 10 IN. L.F. 190 $35.00 $ 6,650.00 535.80 $ 6,802.00 $41.00 $ 7,790.00 113 TRENCH EXCAVATION SAFETY SYSTEM L5. 1 $100.00 $ 100.00 51665.00 $ 1,865.00 5570.00 $ 570.00 114 CRUSHED SURFACING TOP 00085E, 21N. DEPTH S,Y. 1,860 $6.00 $ 11,160.00 04,50 $ 6,370,00 $6.00 $ 11,06000 115 CRUSHED SURFACING TOP COURSE, 41N. DEPTH 5.5. 7,360 $8,00 $ 58,880.00 $7.25 $ 53,360.00 $7.00 $ 51,520.00 116 CRUSHED SURFACING TOP COURSE, 6 IN. DEPTH 9.1. 670 $15.00 $ 10,050.00 $13.30 $ 8,911,00 511.00 $ 7,37000 117 RESTROOM SEWER SERVICE L.S. 1 58,000.00 $ 8,000.00 53,70700 $ 3,707.00 $7,500.00 $ 7,500.00 118 SERVICE CONNECTION 2 IN. DIAM. EACH 1 85,000,00 $ 5,00000 81,752.00 $ 1,752.00 $2,800,00 $ 2,800.00 119 HMA 013/8" PG 64H-28, 21N. DEPTH 5-Y. 6950 512.00 $ 83,400.00 $10.80 $ 75,060.00 512.00 $ 83,40(000 120 HMP CL3/8" PG 64H-28, 2.5 IN. DEPTH S.Y. 670 517.50 $ 11,725.00 $17.70 $ 11,859.00 $19.00 $ 12,730.00 021 HMA 603/8" PG 649-28, 61N. DEPTH 5.7. 50 0100,00 5 5,000.00 0108.50 $ 5,425.00 8115.00 $ 5,750.00 122 ASPHALT COST PRICE ADJUSTMENT CALL1 $ 5,00000 $ 5,070.00 $ 5,00009 123 JOB MIX COMPLIANCE PRICE ADJUSTMENT CALC 1 $ (1.00) $ (1.00) $ (1.00) 124 COMPACTION PRICE ADJUSTMENT CALC1 $ (1.00) $ (1.00) $ (1.00) 125 UTILITY CASTING DEPTH COMPLIANCE C400 1 $ (1.00) - $ (1.00) $ (100) 126 IRRIGATION SYSTEM L.S. 1 $200,000.00 0 200,000.00 0118,602.00 $ 118,602.00 0140,000.00 $ 140,000.00 127 IRRIGATION SYSTEM REVISION EST. 1 $ 5,000.00 $ 5,000.00 _ $ 5,00000 128 EROSION CONTROL AND WATER POLLUTIONL5. 1 $10,000.00 $ 10,000.00 04,043.00 $ 4,043.00 $17,000.00 $ 17,00000 129 HYDROSEEDING ACRE 5 $10,000.00 $ 52,000.00 515,793.00 $ 82,123.60 54,500.00 $ 23,400.00 130 500 INSTALLATION S.Y. 740 015.00 5 11,100.00 07.20 $ 5,32600 017.00 $ 12,580.00 131 TOPSOIL TYPE A,3" DEPTH 5,Y. 24,850 $5.00 0 124,250.00 52,60 $ 64,610.00 57.00 $ 173,950.00 132 TOPSOIL TYPE A,6"DEPTH S.Y. 740 510.00 0 7,400.00 52.60 $ 1,924.00 514.00 $ 11,360.00 133 TOPSOIL TYPE A, 12" DEMI 5.0. 1,630 $20.00 $ 32,600.00 02.60 0 4,238.00 $2300 $ 37,49000 134 PLANT SELECTION HELICTOTRICHON SEMPERVIRENS EACH 131 540.00 5 5,240.00 $17.20 $ 2,253.20 027.00 $ 3,537.00 135 PLANT SELECTION CALAMAGROSTJS X ACUTIFLORA EACH 115 583.00 $ 9,200.00 $26.10 0 3,001.50 $59.00 $ 6,785.00 136 PLANT SELECTION HEMEROCALLIS X STELLA DE ORO EACH 18 $40.00 $ 720.00 517,00 $ 305.00 $26.00 $ 468.00 137 PLANTSELECTIDN MAHDNIA REPEN5 EACH 30 $40.00 $ 1,200.00 $17.10 $ 513.00 $26.00 $ 780.00 138 PLANT SELECTION PENSTEMON DIGITALIS "HUSKER RED" EACH 32 542.00 5 1,280.00 $16,90. $ 540.80 $2600 0 832.00 139 PLANT SELECTION P8952086005 OPULIFOLIS "CENTER GLOW" EACH 53 080.00 $ 4,240.00 $40.90 $ 2,167.70 565.00 $ 3,445.00 140 PLANTSELECTION ARCHTOSTAPHYL05 LOA 0951 EACH 38 $40.00 $ 1,520.00 517.00 $ 646.00 $27.00 $ 1,026.00 141 PLANT SELECTION ROSA W00051 EA[H2 $8000 $ 160.00 $35.10 $ 70.20 $65.00 0 13000 142 PLANT SELECTION ACER REBRUM "AUTUMN BLAZE" EACH 15 $500.00 0 7,500.00 5423.50 $ 6,352.50 $550.00 $ 8,250.00 143 PLANT SELECTION PLATANUS X ACERIFOLIA "BLOODGOOD" EACH9 $500.00 0 4,500.00 5423.50 $ 3,811.50 $550.00 $ 4,950.00 144 PLANT SELECTION VANDERWOLF PINE EACH 20 5500.00 0 10,200.00 5422.00 $ 8,440.00 0550.00 $ 11,000.00 145 PLANT SELECTION ZELKOVASERRATA "CITY SPIRE" EACH 21 $50000 0 10,50000 $422.00 0 8,86200 $550.00 0 11,550.00 146 PLANT SELECTION PRUNUS X HILLIER! "SPIRE" EACH 20 0500.00 0 10,000.00 $434.00 0 8,680.00 $550.00 0 11,000.00 147 PLANT SELECTION PINUS PONDEROSA EACH4 $500.00 $ 2,000.00 $245.00 $ 980.00 $550.00 0 2,200.00 148 PLANT SELECTION PINUS NIGRA EACH 14 $500.00 $ 1,00000 $423.50 $ 5,929.00 $550.00 $ 7,70000 149 DECOMPOSED GRANITE MULCH, 2" DEPTH 5,Y. 1,630 035,00 0 57,050.00 514.70 $ 23,961,00 515.00 $ 24.450,00 150 GRANITE BOULDER EACH 65 5150.00 $ 9,750.00 5268.00 $ 17,420.00 $235.00 $ 15,275,00 151 CEMENT CONCRETE MOW CURB LF. 1,510 520.00 $ 30,200.00 $29.20 $ 44,092.00 531.00 $ 46,810.00 152 CEMENT CONC. TRAFFIC CURB AND GUTTER L.F, 290 $30.00 $ 8,700.00 540.70 0 11,803.00 547.00 $ 13,630.00 153 CEMENT CONC. TRAFFIC CURB _ L.F. 1,710 $30.00 $ 51,300.00 024.90 $ 42,579.00 $3000 $ 51,300.00 154 CEMENT CONC. PEDESTRIAN CURB L,F. 70 $28.00 $ 1,960.00 $30.00 $ 2,102.00 560.00 0 4,200.00 155 PAINT LINE L.F. 510 54.00 $ 2,040.00 51.05 $ 535.50 51.10 $ 56100 156 PLASTIC CROSSWALK LINE S.E. 150 515.00 5 2,250.00 510.00 $ 1,500.00 511.00 0 1,650,00 157 PAINTED ACCESS PARKING SPACE SYMBOL EACH 1 5402,00 $ 400.00 579.00 $ 79.00 585.00 $ 85.00 158 RAISED PAVEMENT MARKER TYPE 2 EACH 16 $30.00 5 480.00 512.60 5 201.60 $14.00 $ 224.00 159 BULLNOSE MARKER EACH 4 $250.00 $ 1,00000 0658.00 $ 2,632.00 0700.00 $ 2,800.00 160 PERMANENT SIGNING L5. 1 520000.00 5 20,00000 511,087.00 $ 11,08700 052,000,00 $ 12,000.00 1 of 3 BID TABULATION Appleway Trail Project Project CIP No. 0268 Spokane jVaHey ITEM ft.. PE4CRPTION. UNITS QUANTITY ENGINEERS ESTIMATE WM. WINKLER COMPANY L4 RI WERE, INC. UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST 161 PROJECT TEMPORARY TRAFFIC CONTROL L.S. 1 550,000.00 $ 50,000.00 596,016.00 $ 96,016.00 5100,000.00 $ 100,000.00 162 ILLUMINATION SYSTEM -BEST RD SERVICE CONNECTION L.S. 1 5220,000.00 $ 220,00000 5185,145.00 $ 185,145.00 $200,000.00 $ 200,000.00 163 ILLUMINATION SYSTEM -PROGRESS RD SERVICE CONNECTION L.S. 1 5200,000.00 $ 200,000.00 $205,518.00 $ 205,518.00 5225,000.00 $ 225,000.00 164 RRFB ASSEMBLY EACH 8 55,000.00 $ 40,000.00 51,474.00 $ 11,792.00 51,700.00 $ 13,600.00 165 CHAIN LINK FENCETYPE 3 L.F. 810 525.00 $ 20,25000 523.20 $ 18,792.00 $26.00 $ 21,060.00 166 UDUDLE 14 FI. CHAIN LINK GATE EACH 2 51,500.00 $ 3,000.00 51,158.00 s 2,316.00 $1,3u0.60 $ 2s00.00 167 DRINKING FOUNTAIN EACH1 54,300.00 55,000.00 $ 5,00000 57,127.00 $ 7,127.00 $6,000.00 6,000.00 1613 PARK BOLLARD EACH 7 52,500.00 $ 17,500.00 5771.50 $ 5,400.50 51,600.00 $ 11,200.00 169 RAISED MEDIAN ISLAND S.Y. 60 $65.00 $ 3,90000 5116.50 $ 6,990.00 5160.00 $ 9,600.00 170 DETECTABLEWARNINGSURFACE S.F. 260 550.00 $ 13,00000 522.00 5 5,720.00 530.00 $ 7,800.00 171 CFMFNTCONC. 910FWALK S.Y. 320 580.00 $ 25,50000 598.70 $ 31,58400 513.5.00 5 43,700.00 172 CEMENT CONC. DRIVEWAY APPROACH S.Y. 30 585.00 $ 2,550.00 5146.00 5 4,380.00 5105.00 $ 3,150.00 173 CONCRETE PAD 4° THICK 5.F. 1,260 515.00 $ 18,900.00 $30.90 $ 38,934.00 521.00 $ 26,460.00 174 CONCRETE PAD 6"THICK 5.0. 160 520.00 $ 3,200.00 530.90 $ 4,944.00 534.00 $ 5,440.00 175 ADJUST MANHOLETO GRADE EACH 12 5400.00 5 4,800.00 5453.00 $ 5,436.00 5550.00 $ 6,600.00 176 SPCC PLAN L.S. 1 5500.00 $ 500.00 51,149.00 $ 1,149.00 51,700.00 $ 1,700.00 177 MINORCFIANGE CA -C. 1 1 $ 20,000.00 $ $ 20,000.00 '.. $ 20,000.00 SCHEDULE A -TOTAL $ 1,838,102.00. $ 1,641,927.60 $ 1,806,135.0D I711,1 WI 141181. MI tVVNgillai7...7. L,S. 1 $11,000.00 $ 11,000.00 $15,598.00 $ 10 $ 25,000.00 200 MOBILIZATION - 15,596.00 525,000.00 201 CONSTRUCTION SURVEYING L.S. 1 515,000.00 $ 15,000.00 53,773.00 $ 3,773.00 53,100.00 $ 3,100.00 202 REMOVECEMENTCONCRETECURB LF. 10 55.00 $ 5000 5202.00 $ 2,020.00 58.00 $ 80.00 203 REMOVECEMENTCONCRETESIDEWALK/DRIVEWAYAPPROACH S.Y. 10 510.00 $ 10100 5319.00 S 3,190.00 59.00 5 90.00 204 REMOVE ASPHALT PAVEMENT S:Y. 20 58.00 5 160.00 515.10 $ 302.00 $8.00 $ 160.00 205 SWALE EXCAVATION INCL HAUL C.Y. 7,810 530.00 $ 54,300.00 518.00 5 32,761.00 59.00 $ 16,290.00 206 SOLID WALL PVC STORM SEWER PIPE 15 IN. LF. 110 550.00 $ 5,500.00 557.80 $ 6,358.00 553.00 $ 5,830.00 207 PRCCAST CONCRETE ORYWELI, TYPED CACTI 1 $7,500.00 $ 7,500.00 54,726.00 5 4,726.00 54,400.00 , 4,400.00 208 CATCH BASIN TYPE 2481N. DIAM. EACH1 $5,000.00 $ 5,000.00 53034131 5 3,034.00 52,500.00 $ 2,50000 209 QUARRY WALLS 5.Y. 10 540.00 $ 400.00 5151.00 $ 1,510.00 $59.00 $ 590.00 210 TRENCH EXCAVATION SAFETY SYSTEM 15. 1 $1,000.05 $ 1,000.00 51.30 $ 1.30 5570.00 $ 570.00 211 CRUSHED SURFACING TOP COURSE, 418. 010TH 5.0. 20 $10.00 $ 200.00 534.50 $ 690.00 $11,00 $ 220.00 212 HMA CL. 3781N. 06 649-28, 61N. DEPTH S Y. 20 5100.00 $ 2,00000 5269.00 $ 5,380.00 $280:00 $ 5,600.00 213 JOB MIX COMPLIANCE PRICE ADJUSTMENT CALC 1 $ (1.00) '.. $ (1.00) 101 $ 11.00) 214 COMPACTION PRICE ADJUSTMENT CALC 1 $ (1.00) 5 (1.09) $ (1.00) 215 UTILITY CASTING DEPTH COMPLIANCE CALC1 $ (1.00) _=.;° $ :1.00) $ (1.00) 216 HVDROSEEDING ACRE 0 510,000.00 $ 4,000.00 515,793.00 $ 6,31].20 $4,100.00 1,800 UU 217 TOPSOIL TYPE A, 3 INCH DEPTH 5.0. 1,410 $8.00 $ 11,28000 52.60 5 3,666.00 57.00 $ 9,870.00 218 TOPSOIL -TYPE A, 12 INCH DEPTH S.Y. 290 520.00 $ 5,800.00 52.60 $ 754.00 58300 $ 6,670.00 219 CEMENT CONC. TRAFFIC CURB AND GUTTER L.F. 10 530.00 $ 300.00 $40.70 407.00 5100.00 1,000.00 220 CHAIN LINK FENCETYPE 3 L.F. 570 $30.00 $ 17,100.00 523.20 $ 13,224.00 5,16.00 19,820.00 271 000BLE 14 FT. CHAIN LINK GATE 6014 1. 51,500.00 5 150000 51,158.00 S 1,158 00 $1,300.00 $ 1,301)00 222 CEMENT CONC. SIDEWALK S.Y.6 5100.00 $ $ _ 600.00 5,000.00 598.70 $ $ 592.20 5,000.00 $165.00 $ $ 99000 223 MINOR CHANGE CALC. 1 5,000. UD SCHEDULE B.TOTAL $ 147,787.00 $ 110,458.70 $ 105,877.00 SCHEDULE C -SITE FURNISHINGS. 300 BENCH EACH 10 33,000.00 $ 30,000.00 52,263.00 $ 22,630.00 52,300.00 $ 23,000.00 301 010050 RECEPTACLE EACH 6 $3,000.00 $ 18,00000 52,930.00 $ 17,580.00 52,500.00 $ 17,40000 302 DOG WASTE DISPENSER EACH 6 5750.00 $ 4,50000 5748.50 5 4,491.00 5000.00 $ 0,800.00 303 DIKE RACK EACH $1,000.00 $1,000.00 $ 2,000.00 $1,087.00 $ 2,174.00 5630.00 $ 1,360.00 SCHEDULE C -TOTAL $ 54,500.00 $ 46,875.00 $ 46,560.00 2013 BID TABULATION Appleway Trail Project Project CIP No. 0268 SiSokan e'.— Valley. ITEM N OESCRPTION UNITS QUANTITY ENGINEERS ESTIMATE WM. WINKLER COMPANY LA0181ERE, INC. UNIT PRICE TOTAL COST UNIT PRICE TOTAL C05T UNIT PRICE TOTAL COST SCHEDULE D.PREFABRICATED RESTROOM 400 401 RESTROOMWATER SERVICE L.S. 1 25,000.00 $ 5,000.00 23,349.00 $ 3,349.00 $8,800.00 $ 8,800.00 TRENCH EXCAVATION SAFETY SYSTEM LS. 1 21,000.00 $ 1,000.00 $1.30 $ 1.30 $570.00 $ 570.00 402 FURNISH AND DELIVER PREFABRICATED RESTROOM L.S. 1 $75,000.00 $ 75,000.00 687,041.00 $ 87,041.00 $71,000.00 $ 71,000.00 403 INSTALL PREFABRICATED RESTROOM LS. 1 210,000.00 $ 10,000.00 $5,110.00 $ 5,116.00 26,800.00 $ 4,800.00 404 BUILDING POWER AND LIGHTING L.S. 1 $5,000.00 $ 5.000.00 237,218.00 $ 37,218.00 240,000.00 5 40,000.00 SCHEDULE 0 -SUBTOTAL $ -96,000.00$ 132,725.30 $ 127,170.00 SCHEDULED -SALES TA% $ 8,544.00 5 11,812.55 $ 11,318.13 SCHEDULE 0 -TOTAL $ 104,544.00 $ 144,517.85 $ 138,488.13 BASE BID (SCHEDULE A+8) $ 1,965,989.00 $ 1,752,386.30 $ 1,911,012.00 BASE BID + ALTERNATE 1(SCHEDULE A+B+C) $ 2,040,489.00 $ 1,799,261.30 $ 1,957,572.00 BASE BID + ALTERNATES 1 & 2(SCHEDULE A+6+C+D) $ 2,145,033.00 5 1,943,799.15 $ 2,096,060.13 3af3 CHECKLIST Addenda Acknowledged VE5 YES Competitive bids were opened an July 19, 2019. I hereby certify to the best of No. 1 ✓ ✓ my ability that this Is a true and correct bid tabulation for the Appleway Trail No.2 / ✓ Project,C/I/�P N 0268 Contractor Certif'cation Wage Law Compliance Contractors Administrative Information ✓ ✓ ✓ ✓ Bidder Oualifnation Statement Subcontractor List ✓ ✓ V'YY��v ✓ By Robert Lochmiller, PE Bid Deposit Form ✓ ✓ Bid Depositsurety Form ✓ ✓ Surety Power of Attomey ✓ ✓ Representations and Certifications ✓ ✓ Non -Collusion Declaration ✓ ✓ Local Agency Certification for Federal -Aid Contracts ✓ ✓ UDBE Utilization CertlfIcatIan ✓ ✓ Written DBE Confirmation ✓ ✓ 3af3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 30, 2019 Department Director Approval: Check all that apply: ['consent ❑ old business ® new business ['public hearing ['information ❑ admin. report ['pending legislation ['executive session AGENDA ITEM TITLE: Motion Consideration: Council Goals and Priorities for Use of Lodging Tax Revenues. GOVERNING LEGISLATION: Imposition of tax, set-up of Lodging Tax Advisory Committee (LTAC) and determination of qualified expenditures is governed by RCW 67.28, as amended by Engrossed Substitute House Bill 1253 in 2013; and Spokane Valley Municipal Code 3.20. PREVIOUS COUNCIL ACTION TAKEN: An administrative report was delivered to Council on this topic on July 16, 2019. BACKGROUND: On July 16, 2019 an administrative report was delivered to Council that addressed the process leading to the annual award of lodging tax proceeds to applying organizations. Topics in the report included a discussion on the tax itself as well as the roles of the Lodging Tax Advisory Committee (LTAC) and City Council. At the conclusion of the discussion on July 16th Council determined to omit goal #6: "Council wishes to establish a future plan for the City to best utilize the 1.3% lodging tax that is accounted for in the Hotel/Motel Tax — Tourism Facilities Fund #104." Staff mentioned that the revised goals would be delivered to the LTAC in order to inform that body of what Council will consider when it ultimately makes the 2020 awards. Council Goals and Priorities for Use of the Initial 2% Lodging Tax In August 2013 Council for the first time adopted goals and priorities for how it would distribute lodging tax revenues and that it encouraged the LTAC to consider when making award recommendations. Based upon subsequent discussion between Council and staff in 2014 through 2019, these have evolved as proposed below: 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing b. The marketing and operations of special events and festivals c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. 2. Council will emphasize the utilization of funds for capital expenditures to develop tourism destination facilities or venues within the City of Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). Council would like to move in the direction of allocating a majority of lodging taxes toward this purpose. 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration 1 to a lesser degree the economic impact of all major components of our tourism -based economy including shopping, dining and overnight visits. 4. Council will take into consideration revenues derived from lodging sources within Spokane Valley received by applicants from other municipal entities and agencies such as the Spokane County Tourism Promotion Authority and Spokane Public Facilities District. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. 2019 Timeline Leading to 2020 Awards of the Initial 2.0% Lodging Tax The calendar we plan to follow in 2019 for 2020 lodging tax awards is as follows: Tues 7/16/2019 Admin Report - Review Council goals and priorities for use of lodging tax proceeds. Tues 7/30/2019 Motion seeking Council consensus on Council goals and priorities for use of lodging tax proceeds. Wed 8/30/2019 City runs notice in newspaper, places on web site, and sends letters to 2019 award recipients and others agencies that may have expressed interest. Fri 10/4/2019 Grant proposals are due to City by 4pm (no late submittals will be accepted). Fri 10/11/2019 Applications sent to Lodging Tax Advisory Committee for review. Thurs 10/17/2019 * 8:30 am Applicant presentations to Committee. Tues 11/12/2019 Formal Council Meeting Admin Report: LTAC Recommendations to City Council Tues 12/10/2019 * Formal Council Meeting City Council Motion Consideration: Award Lodging Tax for 2020 RCW 67.28.1817 requires that the City wait fora period of at least 45 days after the LTAC meeting before action can be taken by the City Council. * 12/10/2019 Council Action * 10/17/2019 LTAC meeting 54 days OPTIONS: Approve Council goals and priorities for the use of lodging tax revenues with or without modifications. RECOMMENDED ACTION OR MOTION: Move to approve the Council goals and priorities for the use of lodging tax revenues as written. BUDGET/FINANCIAL IMPACTS: In 2020 the 2% portion of the lodging tax is currently anticipated to generate approximately $650,000. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: JLARC 2018 Lodging Tax Expenditures Update — http://leca.wa.gov/ilarc/reports/JLARCLodgincaTax/default.html 2 LODGING TAX REPORT: 2018 Lodging Tax Expenditures Update JLARC COMPILATION OF MUNICIPAL REPORTS About the Report Report presents data from municipalities about use of lodging tax revenue This report summarizes lodging tax data for calendar years 2014 through 2018, as reported by cities, towns, and counties that received a distribution of lodging tax revenue. JLARC compiles but does not verify expenditure reports from municipalities In 2013, the Legislature directed the Joint Legislative Audit and Review Committee (JLARC) to collect and report information about local use of lodging tax revenue for tourism purposes (Ch. 196, Laws of 2013). JLARC staff maintains an online reporting system, provides , and compiles data each year. Municipalities are responsible for the accuracy of their data. JLARC staff do not independently verify the information. DEPARTMENT OF REVENUE distributes lodging tax revenue to municipalities. MUNICIPALITIES report data to JLARC. JLARC STAFF compiles and presents data as reported. Municipalities collect and use lodging tax revenue for tourism activities Municipalities (cities, towns, and counties) may levy a tax on lodging in two ways. They may: 1. Collect a lodging tax of up to 2 percent that is taken as a credit against the state sales tax. 2. Collect an additional sales tax of up to 2 percent on lodging stays. Municipalities may use lodging tax revenue for specific tourism -related activities under RCW 67.28.1816: • Tourism marketing. 2018 Lodging Tax Expenditures I July 2019 • Operations of special events and festivals designed to attract tourists. • Capital expenditures for tourism -related facilities owned by the municipality. The municipality may spend the funds directly or award the funds to local organizations, such as convention and visitors bureaus or destination marketing agencies. With the exception of King County, any municipality that receives a distribution of lodging tax revenue must report information to JLARC ( ). Questions about the reported information should be directed to the individual municipality. To learn more about the reporting process, please visit JLARC's Lodging Tax Data Coilection pag . JLARC COMPILATION OF MUNICIPAL REPORTS Statewide Summary 97% of municipalities reported in 2018 The Department of Revenue identified 197 municipalities that received a distribution of lodging tax revenue in 2018. Of these, 191 (97 percent) reported information to JLARC. An additional municipality also reported information to JLARC. The Reporting Compliance tab includes more details. * These municipalities may have received a distribution of lodging tax revenue in previous years. Statewide, municipalities reported $57.3 million awarded, 60.9 million attendees, 16.8 million paid lodging nights The following table summarizes the data statewide. You can find additional detail on the Municipal Summaries and Activity -Specific Data tabs. Our defines each term. 2018 Lodging Tax Expenditures 1 July 2019 2014 2015 2016 2017 2018 Received funds (report required) 195 195 202 198 197 Reported lodging tax expenditures 152 180 184 180 178 Reported no expenditures 13 12 14 12 14 Did not report 30 3 4 6 5 Did not receive funds, but filed a report* 4 1 * These municipalities may have received a distribution of lodging tax revenue in previous years. Statewide, municipalities reported $57.3 million awarded, 60.9 million attendees, 16.8 million paid lodging nights The following table summarizes the data statewide. You can find additional detail on the Municipal Summaries and Activity -Specific Data tabs. Our defines each term. 2018 Lodging Tax Expenditures 1 July 2019 2014 2015 2016 2017 2018 Funding Funds requested for activities $57,418,410 $44,201,383 $49,778,123 $56,394,096 $58,177,372 Funds awarded by municipalities $37,134,016 $40,413,415 $46,908,930 $55,531,303 $57,290,807 Total activity cost (including other funds) $142,352,632 $147,828,485 $162,993,138 $173,449,450 $192,291,450 Attendance at activities funded by lodging tax revenue (actual) Overall attendance 35,425,504 54,877,411 56,921,660 60,383,853 60,950,379 Attendees who traveled 50+ miles 17,627,699 24,353,595 25,114,620 26,939,845 26,761,020 Attendees from out of state or country 5,150,003 8,765,332 8,697,034 15,380,454 11,119,250 Lodging Paid lodging nights 7,015,259 6,995,235 8,529,793 16,104,523 16,837,470 Attendees who did not pay for overnight lodging 4,327,691 9,852,330 14,286,640 20,097,887 16,534,953 Attendees who paid for overnight lodging 8,858,370 10,234,630 13,239,848 9,158,710 9,221,637 Note: Some municipalities reported incomplete data to JLARC, so attendance and lodging totals may not equal the overall attendance. Source: Reports provided by municipalities that received a distribution of lodging tax revenue during 2014 - 2018, as identified by the Department of Revenue. Statute exempts King County from the reporting requirement. Some municipalities did not spend lodging tax revenue or submit reports. JLARC staff compile, but do not verify the information. 2018 Lodging Tax Expenditures 1 July 2019 Funds Requested Funds Awarded Total Activity Costs Overall Attendance, Attendance, 50+ Attendance, Predicted Miles, Predicted State/Out of i Predict: Municipal Summary View each municipality's annual funding, attendance, and lodging data This table presents annual totals for activities funded by lodging tax revenue in each municipality. Data includes predicted and actual figures for attendance and lodging nights. • All data columns are listed in blue across the top of the window. Our each term. defines • Use drop-down filters at the top of the window filter data by year, activity type, and municipality. • Highlighted fields indicate that the municipality did not report data. If you choose "activity type," the table will show the totals for all activities within the type. You can find data about individual activities (e.g., a community festival) on the Activity -Specific Data tab. Municipal Summary Select yaarto filter data ID (Au) 2 2014 ❑✓ 2015 ,,ra, Total Municipality 2016 2 2017 Aberdeen ❑J 2018 Adams County Airway Heights Cancel Apply Anacottes Select activity type to filter data Arlington ❑d (All) Asotin QJ Event/Festival Asotin County ❑✓ Facility Auburn m [-346.752 __00 X000 5344.026 10,' 04,07D - __ 337,200 53.7.3., :124,_. 1 2 _ 240 51,718,403 01.19 .760. 01.09797,5 2.,097,430 ,29,336 5752,564 5710.965 ..1,..3,513 372,450 52,830 0439 5744 53,594 1,500 230 0365,944 5340.453 3437,223 111,900 105,850 0176,568 115=.31- 52,908,560 187,995 41,028 ,,I Click here to view interactive dash -board Asotin County ❑a Auburn ❑✓ Bainbridge Island 0/ Battle Ground 2 Bellevue Q Bellingham 0 Blaine 2 Bothell ❑✓ Bremerton ❑✓ Brewster n✓ Bridgeport ❑J Buckley ©? Burlington Cancel Apply Burlington 5;.'7.:.9 Camas 040 0o0 Ca m- _ Centralia -_ :44 :10 Chehalis __ 062 -50 Chelan 34.032,967 Chelan County 5843,308 Cheney $155,504 V Chewelah $81,592 City of Mount Vernon 5108.700 _..] 53,022,348 2,851,299 1,249,996 0.0.117 1176,093 BC7,00 2,200 54.E.17:75 _5.0774 4,190 _l.. 2u,751 _45.31; as3.10 51.571564 501.176 51,301 78,237 4,106,000 433,686 69.554 2 F. 2018 Lodging Tax Expenditures I July 2019 4 Activit -S • ecific Data View the funding, attendance, and lodging data for each activity This table provides funding, attendance, and lodging data for over 7,500 activities funded by lodging tax revenue. • All data columns are listed in blue across the top of the window. Our defines each term. • Use drop-down filters at the top of the window filter data by year, activity type, and municipality. • Highlighted fields indicate that the municipality did not report data. Activity -Specific Data Select year to filter data ❑✓ (All) Q✓ 2014 ❑J 2015 ❑J 2016 E✓ 2017 ❑J 2018 Cancel Apply Select activity type to filter data ❑J (411) ❑r Event/Festival n Facility Municipality Organization Activity Name Activity Type Funds Funds Total Activity Overall Paid Lo. Requested Awarded Costs Attendance, Nigh', Predicted Predic Aberdeen Abe duer Aher deur, Aft 1"ia k Revitalization Movement Art Walk k-r_ila$ Downtown E,er L rustoval Event/Festival Event/festival $8,000 $5000 $6.800 810.000 06,000 $3.067 $6,000 56.000 817,500 10,000 1,000 00Hl.1. Click here to view interactive dashboard Asotin ❑� Asotin County ❑J Auburn ❑✓ Bainbridge Osland 0 Battle Ground 7 Bellevue ❑✓ Bellingham Blaine Bothell ❑� Bremerton El Brewster O✓ Bridgeport ❑✓ Buckley ❑✓ Burlington Cancel Apply v ARM Founders Day Parade Founders Day Parade Event/Festival 'Sc.J00 54.000 $6.000 1,000 City of Aberdeen Founders Day Event/Festival 810,000 $5.500 $11.604 1.000 Aberdeen City Beautirication Marketing $33.000 020,000 $55.318 0.000.000 SPLASH Festival Event/Festival $15,000 $15,000 $38,000 12,000 2018 Lodging Tax Expenditures I July 2019 5 Re . ortin : Com . Iiance Reporting is required by state law requires local governments to report expenditures of lodging tax revenue. Statute exempts King County from the reporting requirement. JLARC staff summarized compliance into four categories: 1. Did not report: the municipality received a distribution of lodging tax revenue during the year, but failed to report expenditures to JLARC. 2. No state distribution: the municipality did not receive lodging tax revenue during this year and did not report expenditures to JLARC. 3. Reported: the municipality reported lodging tax expenditures to JLARC. 4. Reported no expenditures: the municipality received a distribution of lodging tax revenue and reported to JLARC that they did not expend any lodging tax revenue. Use the drop-down filters at the top of the window to filter data by municipality and year. Reporting Compliance Select municipality to filter data I _ Aberdeen Adams County Airway Heights Arrarortes Arlington Asotin Asotin County Auburn 6ainbridge Island Battle Ground Bellevue Select 2018 status to f i lter data (Au) .te=ased Re_,ced ::,ported No Expen drtures P. 7.ed torted Reported Betorted Reported Reported Reported Reported Reported Reported Reported Reported Reported Reported Reported Reported Reported Reported Reported Reported Reported Reported Reported Reported Reported Reported Reported Reported Retorted Report_ I I.. .. Reported Reported Reported Reported Reported Reported Re Reported Re Reearted Re Re Click here to view interactive dashboard Select 2015 status to f i ler data (Ai ) ld,,1r1rere TM__, rreRur.eu KCp.Leu Kt, u,eu .a., Cast pod. ns__c_d Reported Reported Reported Re Reported Reported No E.pendItures D Not Report 0, ter �.�„ raa-rl Reported Reported Reported Re Ow, al - Pa torten Reported Reported Reported Re Chelan Retorted Reported Reported Reported Re Chelan Lou •,.y 1,,,,ad Reported Reported Reported Re Cheney P.eaorted Reported Reported Reported Re Select 2014 status to filter data Chessel eh p,,ported Reported Reported Reported Re Clallam County Reported Reported Reported Reported Re Clark Coo my Reported Reported Reported 0d Not Report D: Clarkston Reported Reported Reported Reported Re +ableau 2018 Lodging Tax Expenditures I July 2019 6 Download the Data You can view or save the data The Excel file linked below contain complete lodging tax data reported to JLARC for 2014 - 2018. • Please note that JLARC staff do not independently verify the data in these files. • Blank fields indicate that the municipality did not report data. To download the data, click the link below. Washington Joint Legislative Audit and Review Committee 106 11th Avenue SW, Suite 2500 PO Box 40910 Olympia, WA 98504-0910 Phone: 360-786-5171 Fax: 360-786-5180 Email: JLARC@leg.wa.gov 2018 Lodging Tax Expenditures I July 2019 7 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 30, 2019 Check all that apply: ['consent ❑ old business ['information ® admin. report Department Director Approval: ['new business ['public hearing ['pending legislation ['executive session AGENDA ITEM TITLE: Spokane Conservation District Program Update GOVERNING LEGISLATION: n/a PREVIOUS COUNCIL ACTION TAKEN: n/a BACKGROUND: Spokane Conservation District Director Ms. Vicki Carter will give a presentation on the various projects associated with the Conservation District. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: n/a STAFF CONTACT: ATTACHMENTS: PowerPoint, Handout D sERVA 7., i i ic ¢� n4.0 onservation Matters "Our tomorrows depend on what we do today." Vicki Carter & Walt Edelen Spokane Conservation District July 2019 Conservation History 1930's — Dust Bowl Era leads to Soil Conservation Service 1939 — WA RCW 89.08 authorizes Conservation Districts 1941 irst Spokane County CD forms for LOCALLY LED CONSERVATION Spokane Calmly Compr.kensivr Plus lee Crate. Lawry _-1...1•1 • Spokane County • 1.1 million acres • Over 500 miles of rivers, streams and tributaries • 68 lakes • Wide landscape and habitat diversity • 500,000 citizens • 1 Conservation District • 5 Board of Supervisors 3 On -Site SepticProgram • To date (1/2019) SCD has completed 159 projects! • Average of 35 projects a year cr O o. ER VA Ti oy N 20 Repairs/Replacements 139 Connections to Sewer 90% of these in Valley! Spokane River Projects (Access) Islands Trailhead Spokane River Projects (Access) Stateline Spokane River Projects (Access) Sullivan Park Voluntary Stewardship Program o.•�a•�.,, a 9 • Plan completed and submitted (2018) Nay • New 10 member Implementation Work Group — approved by BOCC • Implementation funds in July 2019 ($240,000) • Implement plan elements • Outreach, cost -share projects • Monitoring/reporting • Coordinated with RCPP 4• IP The Regional Conservation Partnership Program Cost -incentive program for agricultural producers Tillage operations, forestry, easements Approximately 600,000 tons of soil! RCPP 52,000 Acres of conservation tillage/no-till 8,100 acres of precision ag 871 Acres of Forest Management Reducing erosion Over 100 producers to date Farmed SMART Certification Offers farmers a promotable consumer brand Adherence to defined conservation standards, Certifies that they are utilizing sustainable practices, and develops markets for certified sustainable product Regulatory compliance letter ov- 4 4 PACIFIC NORTHWEST direct . seed ASSOCIATION SERV4 " 04.<1. -{ Commodity Buffer Program Compensate producer for value of buffer area out of production 211 acres under contract 49 miles of buffer No impact on bottom line! 0 m 21O N. Havana St. Spokane, WA 9920"2 • P: 509.535.7274 • F: 509.535.7410 • www .sccd orgp, Stream Bank Stabilization and Riparian Habitat Program Stream bank Stabilization on Hangman Creek River Mile 17 Hangman Creek Stream*bnk Stabilization 411. 3F2P Family Forest Fish Passage Program 25 Barrier corrections 22 landowners 120.5 miles of habitat opened 2017/2018 project —Deer Cr. 13.9 miles o habitat _ _ _ -erCreek - After 24 Annual Tree Sale Tree City USA Sick and Diseased Tree Assessments Leave a Legacy Susie Forest Firewise 8/450 Forestry Prepare your property BEFORE a wildfire strikes your area. A New Mission Awaits! Farm Stand Opens May 22 TRANISITION CCULTIVA1E -Ef 14,7,„v, U October 25-26 2019 The 2019 Farm & Food Expo is proud to host Singing Frogs Farm who leads the industry in small acreage and urban farming for profit. Elizabeth and Paul Kaiser jointly operate Singing Frogs Farm is Sebastopol, CA. They drew from their background in tropical agroforestry, natural resource management and public health in West Africa, Central America and Northern California, to develop Singing Frogs Farm's innovative, multi -award winning intensive, no -till, ecological management system for their small but mighty vegetable farm and CSA. The Kaisers grow over 100 different crops year-round on three acres, a third of which goes to their 130 member CSA and two-thirds to various farmers' markets, restaurants and a local food hub. The Kaisers method of farming has resulted in an increase of over 300% in their soil organic matter, while drastically reducing their water use, and generates over $100,000 per acre in sales. Learn how to adopt their techniques to bring tremendous benefit to your farm or garden's soil, increasing yield and improving the natural ecology. FARM CORRIDOR The South Spokane Farm Corridor was created for the community to experience lovingly grown and locally owned farms. We believe people should know their farmers... and kno what's in their food! 5O0SI.7 SPOKANE . KNOW YOUR FARMERS... KNOW WHAT'S IN YOUR FOOD. Our Farms Spokane Valley Urban Eden Farm 2. Vets on the Farm °0 3. Heron Pond Farms 4. Snapdragon Rower Farm 5. Emtman Bros Farms 6. CasaCano Farms Experience lovingly grown, locally owned farms! SHOP - LEARN - HAVE FUN! Experience and learn about locally and sustainably produced farm products at the South Spokane Farm Corridor! Where's your farm? Learn about joining the SSFC family of farms: southspokanefarmcorridor.com/signup E Ileyford - Our Goals - Bring together families, neighbors, visitors, and local farm and food producers to create a sense of community and social gathering. Provide educational opportunities to the community on the nutritional, environmental, and economic value of buying local, sustainably produced farm products. To Learn More Visit us at www.southspokanefarmcorridor.com The South Spokane Farm Corridor is sponsored by the Voluntary Stewardship Program of Spokane County. Spokane Conservation District 210 N. Havana St. Spokane. WA 99202 �,.„l~ 509-535-7274 1 www.sccd.org Future SCD Programs • Storm water (tree inventory/planting) • Home Ignition Zone Fire Prevention • Ditch Management • Water Quality Volunteer Program • Land Conservation SCD Budget Summary :tIier 2020 Proposed Budget E•:iverse Les=+-I-ar 'lay Non-Grsr PrograI i S De btSe rvic e 243 o e r 3tiI fS 215.6 Dart Program 439 2020 Estimated Budget $t.4 rilliDn THE 8T AiENUE :go„ PFS �a WHERE IS THE SITE? PROGRAM PARTNERS FIREWISE USA'" f� RE IUEM 115 REDWING W ILUI-UM RISKS Mint PROJECTTEW ..-- OM integrus3�, 4 4 -n CAMPUS MASTER PLAN THE 8TH AVENUE QUARRY CAMPUS MASTER PLAN -Chxeservafrrn arf Mature!. Area Imides Per Farffunq !-A"stancar&rortyOpenstIon. The 5pannnc E'arlserVniklrl rJi,rrser, Imeasinn to in r1,,essp and internam program ; lfilsh win pratccl and corssaP C Gus natural and rcrIowt4o feEOurtieS, 11 dle Spring ur 2017, the Spcilale Cansereation District purchased the estrus% Spokane Rock Products, facility an Ste and Havana. Ira OIgUU4llarl IrllUGCk.91 nonny 511 MIES faT Kind antl a 7,CCO Eq ft office building. The Elle Domed as a Ininilg dam -alloy its over 40 years and p ovided roc, and gravel used in the construction oi the Spasm Valley andsin-mulct g area. This IMr4A•anal R WHAM -Minn R AxlrrlIGUIy iMFv10tA ft/ AA II Maar RAR 341111 Rr3nniue rare Manna AM 1sr me GienresL' 001111 The SCO dusir# W tail pl the ploleh11 hackto a more natural condition offering *Id fa habitat, snn :rr0IA]n nul reorealion LINK, end gr1e1I ARRra In Rn IahA n RrnirnranA R. -THIS UNiOUE PROPERTY ACOUISITnON WILL ALSO ALLOW US TO EXPAND OUR EDUCATION AND- PROGRAM DEMONSTRATION AREAS AS WE DEVELOP A CONSERVATION CAMPUS FOR OUR COMMUNITY" - VMail C-Af!rm.1101 T caRrcron THF ATH AUFNI_!F QI TARRY „- WHAT DO WE HAVE? A Rllll KIN[; D. VILW HHpM UYF'tH l tJ I 0.3 VIF. bHL]M 1.1P I -R 1 UIS E A'. -,H11/2.1 1 I -I11 F.2 fAf;I r7; NFS'TRn C,K P11 F G.1 POND G2 POND H.2 UHAINAGh POND 1.1 FUHtSILL. rIHLA 1.2 HUHESIEU AREA F.1 EAGLES NEST ROCK FILE H.1n J SIUHAGh SHEDS !S OUR RESPONSIBILITY TO SE GOOD STETNARD3 OF OUR RESOURCES PR1Na0NG RAI Auer TO TUB- FNWITIONMFNT ANT)! If!MAN INTFRACTI()M' ,1NU SHRAUGERL 1104110 mnASER P4013RANI PARTNERS N( 11* FIREWISE USA - RE 510 EM 15 nawGMC WIEUrlRE RISKS Prinkin-rtTFAM HI d L rntegri .. :M CAMPUS MASTER PLAN TI I{ BTI I AVENUE MARRY COMBINED STUDIES OPPORTUNITIES /�elinr• Our Rtisslcr rs p,ILr'-y rondentaiimt an Me ground. I ro-m outdoor educaRan a1181 demonstrations b urban and Foral landscape solutions, this campus will be a conS1rvalian n1Cdel and one -slap -shop ter !echnca! as$lotance and resources. As we prumdu a uppo1unily Iw people 10 eOrlor-. 30n..r•:e. OM enjoy aur natural resouaces can open up to a hugger rsat: ,egarding aur food ervirt relent and uur Influence an term lnnnnrnne we mu nnrne -.. T11L ..rr r.4r,r ry LrrurrJIIJLL✓ r_.LLLLIHA, rC•S uffArr 111 11 "v 1 3 r^.• 1 11 "i N: r 11 11 8 )8 )1 01 1 rl F,DMF 171 H1 1 r GI -1C11 Ft 1T! IrlF 11SF. ;1' HUI r , �pon�"I 11=n HOW DID WE GET THERE? LfJ[ING IIF r.)H,4i-RVA l IIIN,ti I II 11 Lela SPACE NEEDS SHADOW STUDY JL - SIGNIFICANT SIT[ TI-ATIIRE S .CONSERVATION 1S ABOUT LEAVING SOMETHING FOR OUR FUTURE GENERAT?ONS. BRINGING PEOPLE ANO RESOURCES TOGETHER !S WHAT WE DO BEST' Jtl Yid' L.'C1fiLLLL, 800481)04001 11.10[riia LraiilSr y i f PROGRAM PACTNER6 FIREWISE USA - RESIDENTS REV -ICING WILDFIRE RISKS _ vems PA PROJECT 1EAd1 Alma' rnteg ..., Ley s s. n v a r6� CAM PUS MASTER PLAN IHEHIFIAVENl1El1LJ/ HV PHA 1 - ERVE NATURE 1 PARKING &OEMONSTRATION AREAS 2 I;i3NSFRVATIQN 1-71fiTRICT t1FFII;F2 3 [ISE EXISTING ACCESS ROAD 4 SCALE HOUSE STORAGE 5 FASF FXISTING 81111 riIN1 B SECURED SHOP THE FUTURE I::]VI]] j#i : JTid11iFC.r plan nerves SS & VlSfCfl '�VfTi f1 Captt3fCS FhC p11^,F whIla erMsfanIng tG. Sixkk:ale CansevaUpi' r?isle;a porullawd the 50-aue <:nl v:lI' I'ie ililera of r,.I;Il.:r:inn ilei yfhive and Field uuaaliui slu Ll iu ,i.e. TI !U3 al.sJ Unlined II le alk, ul 'raMinn ,i ,.Y n'. (;,i :.,1!ch kn: ,i adnad ots history as well as tale 'ed unique opponwiiies to ower regional resource partners• both private and padi1, as welI as ONO community al -large. €he SIre'.vnlsnnrllva Roti ITalfeelr FR semen AS r1 frunnnnm far rha S-phnza planninu hmraAa_ Kempley T6fl aim I f�n1111111Insly rnennfral mill 5211113) in mewl. mn clan encompasses live Rey oL1Cepvee: Preserving Nalure — Work In Nature — Teach Nature — Explore FAilure — Llw In Naitmi. LYILL tii nnr.a,.15 f 11ATE 1e1., i :f IMM( /N r :r3f II INf ] (31 !'1 1:::.'141 L 1111 WItN(]l iff11IHIAN AVJll fii1Ar 11e 1i77FAC2F.`. Fiferl fw (.11V 111 `;. ...;?.:41:F FOff ANTJ :[ �fif'T FI Pill ;IC-SNIP/1: 11ti1 fY TO C PMF TO3 FTHFP, PHASE 2 = WORK IN NATURE 7 NEW ACCESS WITH MIDGE CONFERENCE CENTER 9 INTFRPRFTlVF TRAII S 10 STACCTrRONTAGCIMPROVCMCNTS 11 PARKING & DEMONSTRATION AREAS 12 SF IRFD SHOP PHASE 3 - TEACH RE 13 PUBLIC ACCESS PARK-BIRDD'SNESTLOOK-CLTT 14 111 SCLC 1 ICUSC INCUBATOR LUSINCSS 17 SECURED SHOPS PHASE 4 - EXPLORE N 1 O TEAM BUILDING OPPOITTUNITILS 19 CUIDUUH CUMMUNIIY SF'RUt 20RECREATIf7NA! ACTIVITIES 21 DRAINAGE POND GAZEBO 22 ROCK GAZEBO 23 FOREST GAZEBO ■ PHASE 5 - LIVE IN NATURE 24 LOW IMPACT DEVELOPMENT W/ VIEWS - I Z5 LO'IN IMNACI LJL_VLLLIF'MLV I -2 26 NAT IRF ART FXHfiIT 27 LJJW IMPACT ❑CVCLOPMCNT - - 111131 41. SriOr 1 A SPURFAr ['r AOC wurrrr WP Wm 1 (1r AAS F TO COMF TCJCFTHFR AND OFT FXCITFFJ ARO! JT CONSERVATION AND THE ENVIRONMENT, [COMMUNITY Of mOOR ART AND REG/184770N, AND OUR LOCAL FOOD PRODUCTION." wt,,,rxlrr.0 rr rxa414J ,vrv.m4111 PROGRAM PARTNERS 4* FIREWISE IDSA" N RESIDENTS REDUCING WILOFlRE RISKS s ;,f f•PfRIF l:7 TFAM es LI. Imra inter $us 4-= Goats at Work! Questions? www.sccd.org sERV4 Spokane Conservation District a n a+ Y T�°M rNe ca°.1N° u r 2019 Programs and Projects On -Site Septic (OSS) The program offers financial assistance (loans/grants) to eligible Spokane County property owners for replacing and repairing failing systems and connecting to sewer. Overall the OSS program has been exceptionally successful with the completion of 159 projects and working with over 30 different contractors to date. Regional Conservation Partnership Program (RCPP) This program focuses on NRCS Farm Bill programs and partner incentives to assist producers and private landowners in the delivery of conservation practices. Funded practices include: Conservation Planning; No -till seeding incentives to reduce erosion & improve soil health; Riparian buffer incentives to protect water quality; and effectiveness monitoring. Shoreline/Riparian Protection: Program provides cost -share to promote, maintain, and enhance riparian areas throughout Spokane County. The SCD will assist both rural and urban residents to address and resolve erosion and habitat issues. This program provides free technical assistance visits to evaluate the current stream and wetland conditions. We can provide recommendations, designs and plans for project implementation. Commodity Buffer: Unlike any other buffer program in the nation, the commodity buffer is an opportunity to showcase a practice that works on all fronts! It compensates a producer for the true value of the ground, can help provide regulatory certainty for the agricultural community, and protects water quality. Compensation rates to install buffers at or above adjacent crop rotation values (based on RMA projected prices). Vets on the Farm (VOTF): Vets on the Farm is designed for Veterans seeking a new mission and a way to transition back into civilian life through careers in agriculture, farming, ranching or other conservation based industries. Vets on the Farm encourages exploration of agricultural and conservation based education by offering programs and curriculum in partnership with WSU Extension and Spokane Community Colleges. Farmed Smart Certification: The program offers farmers a marketable consumer brand for adherence to defined conservation standards, certifies that they are utilizing sustainable practices, and develops markets for certified sustainable products. The certification standard will benefit water quality, air quality, soil quality, and the economic viability for each farm Agricultural Equipment Loans: Our Direct Seed Loan Program makes it easy for you to switch to direct seed and no -tillage operations as we offer low-interest loans to producers for major agricultural equipment purchases that: Aid in the direct placement of seed and/or fertilizers in one or two passes; aid in the removal or management of residue Firewise: Get a free Firewise Risk Assessment to evaluate your home's risk. A District Forester will visit your property for approximately one hour and will provide you with a list of practical ways to lessen your wildfire risk. The most important element to lowering your wildfire risk is the effective use of defensible space. Environmental Education/Outreach: SCD educational programs include hands-on, interactive demonstrations and activities about natural resources and local issues concerning these resources. The lessons are designed by a certified teacher to be grade level appropriate and in line with all state standards. Most lessons will also connect with the science education that students are receiving in their schools. Voluntary Stewardship Program (VSP): The Spokane Conservation District is proud to announce the Voluntary Stewardship Program (VSP). It's an alternative approach to protect the viability of agriculture and balanced protection of critical areas in Spokane County. The program works with producers on a voluntary basis to provide cost -share and give agriculture a larger voice in the community. All SCD Programs and Services are offered without discrimination 2 i 4a0 e Ag�.1c �y ri FARMED °ro, to j Ein eble Agr}co will your home survive a WILDFIRE? Schedule your FREE Firewise Risk Assessment". Prepare your property BEFORE. a wiEdfire strikes your area. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 30, 2019 Department Director Approval: ❑ Check all that apply: ['consent ❑ old business ['new business ['public hearing ['information ® admin. report ['pending legislation ['executive session AGENDA ITEM TITLE: 2019 Transportation Improvement Program (TIP) Amendment #2 GOVERNING LEGISLATION: RCW 35.77.010 PREVIOUS COUNCIL ACTION TAKEN: April 30, 2019, City Council consensus to return 2009 federal funds awarded for the engineering phase of the Park Road Reconstruction project in the amount of $285,164. January 29, 2019, City Council adopted 2019 TIP amendment #1 by Resolution 19-002. October 23, 2018, City Council authorized the City manager to apply for Community Development Block Grant (CDBG) program funds for the Conklin, Farr and Ella sidewalk projects. June 5, 2018, Council adopted the 2019-2024 Six Year TIP by Resolution #18-003. March 27, 2018, City Council authorized the City manager to apply for Congestion Mitigation & Air Quality (CMAQ) program funds for the Pines & Mission intersection improvement project. BACKGROUND: The projects and costs listed in the adopted TIP are based upon available information at the time of adoption. This amendment includes updates for anticipated 2019 expenses for several previously adopted projects, including allocation of street preservation funds to specific projects. In addition, the City received grant awards from CDBG and CMAQ, necessitating the addition of new projects into the 2019 TIP. The CMAQ project was moved forward to help Spokane Regional Transportation Council (SRTC) meet its regional allocation of federal funds for the current fiscal year. The refund of federal funds (via STBG program) for Park Road Reconstruction is also anticipated to occur by the end of 2019. Based on this information, it is recommended that the 2019 TIP be amended to include these projects. Attached is a summary of the proposed changes. OPTIONS: Discussion. RECOMMENDED ACTION OR MOTION: Discussion only. This material will be presented again at the August 13, 2019 public hearing on the amended TIP, as well as a proposed resolution for Council to consider adopting the amended TIP. BUDGET/FINANCIAL IMPACTS: Some of the project costs shown in the proposed amendment to the 2019 TIP are based on grant award letters received from TIB and WSDOT. There are sufficient funds available to meet the local match requirements for these projects. STAFF CONTACT: Adam Jackson, Planning & Grants Engineer ATTACHMENTS: DRAFT 2019 TIP Amendment #2 City of Spokane Valley Department of Community & Public Works Adopted 2019 Transportation Improvement Program (Adopted by Resolution 19-002 on 1-29-19) Primary City Total 2019 Prof # Project From To Source Amount Project Costs 1 0223 Pines (SR27)/BNSF Grade Separation Pines (SR27) Pines (SR27) BNSF RR $ 949,000 $ 949,000 2 0142 Broadway Ave Intersections - Closeout Argonne Mullan Rd TIB $ 5,000 $ 25,000 3 0123 Mission Ave Reconstruction - Closeout Flora Barker City $ 50,000 $ 50,000 4 0272 Euclid Ave Preservation - Closeout Sullivan Flora City $ 25,000 $ 25,000 5 0237 Appleway Trail - Closeout Sullivan Corbin RCO/COM $ 10,000 $ 10,000 6 0143 Barker Rd / BNSF Grade Separation (PE/RW only) Barker @ BNSF RR Fed/Other $ 670,500 $ 2,020,500 7 2019 Street Preservation Projects Citywide Citywide City 0290 2019 Local Access Streets (Midilome) 34th/Loretta/37th Bates/Fox City $ 1,300,000 $ 1,300,000 0285 Indiana Ave Preservation Evergreen Sullivan City $ 50,000 $ 50,000 Valleyway Ave Preservation Marguerite Mullan City $ 112,861 $ 112,861 8th Ave Preservation (PE only) Sullivan Progress City $ 17,882 $ 17,882 Farr Rd Preservation Appleway 8th City $ 185,000 $ 185,000 Broadway Rd Preservation Havana Fancher City $ 1,837,033 $ 1,837,033 Mullan Rd Preservation (PE only) Broadway Mission City $ 45,373 $ 45,373 VVoodruff Rd 9th 10th City $ 70,000 $ 70,000 0284 Argonne Rd Preservation Valleyway Broadway City $ 312,500 $ 312,500 University Rd Preservation 16th Dishman Mica TIB/City $ 1,250,000 $ 3,125,000 8 0252 Argonne Rd Preservation Broadway Mission STP $ 269,306 $ 756,151 9 0249 Sullivan -Wellesley Intersection Project (PE/RVV only) Sullivan @ Wellesley CMAQ $ 40,500 $ 300,000 10 0269 Evergreen Rd Resurfacing Mission Indiana STP(U) $ 232,350 $ 760,000 11 0278 VVilbur Rd Sidewalk Project Broadway Boone CDBG $ 55,865 $ 383,500 12 0267 Mission Ave Sidewalk and Street Preservation University Union TIB/City $ 1,736,519 $ 2,149,969 13 0265 Wellesley Ave Sidewalk McDonald Evergreen SRTS $ 340,000 $ 720,000 14 0279 Knox Ave Sidewalk Hutchinson Sargent CDBG $ 51,409 $ 325,795 15 0276 Barker Rd Reconstruction Euclid Garland City $ 1,900,000 $ 2,350,000 16 0268 Appleway Trail (PE Only) Evergreen Sullivan CMAQ $ 17,550 $ 130,000 17 0259 North Sullivan ITS - 2018 Carryover 1-90 Trent CMAQ $ 95,678 $ 708,723 18 0277 Barker Rd Reconstruction Garland GSP City $ 800,000 $ 1,050,000 19 0275 Barker Rd Reconstruction (PE only) Spokane River Euclid City $ 132,000 $ 132,000 20 0205 Sprague/Barker Intersection Improvement (PE only) Sprague Sprague DEV $ 128,000 $ 128,000 21 Adams Rd Sidewalk (PE only) 16th 22nd TIB $ 101,410 $ 507,051 22 0273 Barker Rd VVestbound Interchange (PE only) Boone 1-90 VVSDOT $ - $ 900,000 23 Citywide Reflective Signal Backplates Phase 3 Citywide Citywide HSIP $ 1,500 $ 178,500 24 Citywide Reflective Post Panels Citywide Citywide HSIP $ 700 $ 78,000 25 Garland Ave Construction Flora Barker DEV $ 1,500,000 $ 3,000,000 ADOPTED TOTAL $ 14,292,936 $ 24,692,838 City of Spokane Valley Department of Community & Public Works Amended 2019 Transportation Improvement Program Resolution 19-012, (08-13-2019) Primary City Total 2019 Prof # Unchanged Projects From To Source Amount Project Costs 1 0223 Pines (SR27)/BNSF Grade Separation Pines (SR27) Pines (SR27) BNSF RR $ 949,000 $ 949,000 2 0142 Broadway Ave Intersections - Closeout Argonne Mullan Rd TIB $ 5,000 $ 25,000 3 0272 Euclid Ave Preservation - Closeout Sullivan Flora City $ 25,000 $ 25,000 4 0237 Appleway Trail - Closeout Sullivan Corbin RCO/COM $ 10,000 $ 10,000 5 0292 Mullan Rd Preservation (PE only) Broadway Mission City $ 45,373 $ 45,373 6 8th Ave Preservation (PE only) Sullivan Progress City $ 17,882 $ 17,882 7 0205 Sprague/Barker Intersection Improvement (PE only) Sprague Sprague DEV $ 128,000 $ 128,000 8 0273 Barker Rd VVestbound Interchange (PE only) Boone 1-90 VVSDOT $ - $ 900,000 Proj. # Closeout Projects Primary City Total 2019 From To Source Amount Project Costs Primary City Total 2019 Proj. # Updated Projects and 2018 Carryover Projects From To Source Amount Project Costs 9 0123 Mission Ave Reconstruction -Closeout Flora Barker TIB $ 8,000 $ 40,000 10 0143 Barker Rd / BNSF Grade Separation (PE/RW only) Barker @ BNSF RR State/Fed $ - $ 4,671,921 11 0249 Sullivan-VVellesley Intersection Project (PE/RVV only) Sullivan @ VVellesley CMAQ $ 21,600 $ 160,000 12 0252 Argonne Rd Preservation Broadway Mission STP $ 269,306 $ 756,244 13 0259 North Sullivan ITS - 2018 Carryover 1-90 Trent CMAQ $ 6,750 $ 50,000 14 0265 VVellesley Ave Sidewalk McDonald Evergreen SRTS $ 484,200 $ 886,500 15 0267 Mission Ave Sidewalk and Street Preservation University Union City/TIB $ 1,667,861 $ 2,029,860 16 0268 Appleway Trail Evergreen Sullivan CMAQ/STBGSA $ 484,275 $ 2,530,000 17 0269 Evergreen Rd Resurfacing Mission Indiana STP(U) $ 228,739 $ 793,686 18 0275 Barker Rd Reconstruction (PE only) Spokane River Euclid City $ 50,000 $ 50,000 19 0276 Barker Rd Reconstruction Euclid Garland City $ 2,041,060 $ 2,591,062 20 0277 Barker Rd Reconstruction (Delete - Combined #0276) Garland GSP City $ - $ - 21 0278 VVilbur Rd Sidewalk Project Broadway Boone CDBG $ 142,000 $ 427,000 22 0279 Knox Ave Sidewalk Hutchinson Sargent CDBG $ 202,000 $ 487,000 23 0284 Argonne Rd Preservation Valleyway Broadway City $ 286,365 $ 286,365 24 0285 Indiana Ave Preservation Evergreen Sullivan City $ 67,905 $ 67,905 25 0286 Broadway Rd Preservation (PE Only) Havana Fancher City $ 95,763 $ 95,763 26 0287 University Rd Preservation 16th Dishman Mica TIB/City $ 1,250,000 $ 4,100,000 27 0290 2019 Local Access Streets (Midilome) 34th/Loretta/37th Bates/Fox City $ 1,572,028 $ 1,572,028 28 0291 Adams Rd Sidewalk (PE only) 16th 22nd TIB $ 12,481 $ 62,406 29 0293 Citywide Reflective Signal Backplates Phase 3 Citywide Citywide HSIP $ 1,500 $ 15,000 30 0294 Citywide Reflective Post Panels Citywide Citywide HSIP $ 700 $ 6,500 31 0295 Garland Ave Construction Flora Barker DEV/City $ 950,000 $ 1,800,000 32 0297 Valleyway Ave (2019 SCVVD#3 Street Preservation) Marguerite Mullan City $ 93,669 $ 93,669 33 0297 Farr Rd (2019 SCVVD#3 Street Preservation) Appleway 8th City $ 178,557 $ 178,557 34 0297 VVoodruff Rd (2019 SCVVD#3 Street Preservation) 9th 10th City $ 2,062 $ 2,062 Primary City Total 2019 Prof # Added Projects From To Source Amount Project Costs 35 Ella Road Sidewalk Broadway Alki CDBG $ 25,000 $ 49,000 36 Conklin Road Sidewalk Appleway Trail Riceland CDBG $ 5,000 $ 10,000 37 Evergreen Road Preservation Sprague Mission City $ 50,000 $ 50,000 38 Sullivan Road Preservation Sprague S. City Limit City $ 50,000 $ 50,000 39 Park& Mission Intersection Park@ Mission City $ 100,000 $ 100,000 40 2020 Local Access Street Improvements TBD TBD City $ 75,000 $ 75,000 41 0069 Park Road Reconstruction 2 (payback) Broadway Indiana STBG $ 285,164 $ 285,164 42 Sullivan & Kiernan Intersection Improvement Sullivan @ Kiernan City $ 30,000 $ 30,000 43 Pines & Mission Intersection Improvement Pines Mission CMAQ $ 12,150 $ 90,000 44 Argonne & Montgomery Intersection Improvement Argonne @ Montgomery City $ 50,000 $ 50,000 AMENDED TOTAL $10,716,869 $24,350,574 Projects and timeframes identified in the TIP are w be considered estimates only that may change Are to a variety of circ stances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 30, 2019 Department Director Approval: El Check all that apply: ['consent ❑ old business ['new business ❑ public hearing ['information ® admin. Report ['pending legislation ['executive session AGENDA ITEM TITLE: CenterPlace West Lawn Project — Phase 2 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: The adopted 2018 Budget included a $200,000 appropriation from the General Fund to finance Phase 1 of the West Lawn Master Plan at the CenterPlace Regional Event Center. Numerous discussion on this topic have taken place over the past three -years. BACKGROUND: CenterPlace Regional Event Center opened in September of 2005 and since that time usage of the facility including the west lawn and north meadow have dramatically increased. CenterPlace has been the long-time home of Valleyfest and in recent years has become the venue for CRAVE, Oktoberfest and a farmers market. While the facility, including the recently completed Phase 1 project has generated a great deal of excitement, there are additional improvements that could be made to further enhance the appeal to our community and make this an outstanding civic asset. Council has discussed this topic on a number of occasions including: • During the development of the 2018 Budget in 2017, Council discussed a potential project to renovate the CenterPlace west lawn and north meadows. • On November 14, 2017 Council approved the 2018 Budget including a $200,000 appropriation for Phase 1 of the CenterPlace West Lawn and North Meadow Project. • On November 21, 2017 staff presented an administrative report to Council that discussed the CenterPlace West Lawn and North Meadow Master Plan. • On December 12, 2017 Council approved the CenterPlace West Lawn and North Lawn Master Plan. • Work commenced on Phase 1 of the CenterPlace West Lawn project in the spring of 2018 and was complete in time for summer events. • On July 10, 2018 staff presented an administrative report to Council that summarized the work accomplished. • In 2016 the City began evaluating potential tourism venue or event projects that could conceivably be financed with the proceeds of a 1.3% lodging tax that became effective July 1, 2015. A total of ten projects were considered including the CenterPlace West Lawn and North Meadow Project. Administrative reports on this topic have been presented to Council on eleven occasions including March 8, 2016; August 16, 2016; November 30, 2016; December 20, 2016; November 17, 2017; February 13, 2018; May 29, 2018; July 10, 2018; August 14, 2018, April 9, 2019 and April 23, 2019. • At the July 10, 2018 Council meeting, the list of potential tourism venue projects was narrowed down to three including the CenterPlace West Lawn and North Meadow Project. • At the June 11, 2019 Budget Workshop staff presented to Council a concept of the City self- financing the completion of the West Lawn and North Meadow Project through a nonrecurring General Fund appropriation of $2,000,000 in the 2020 Budget. Council appeared to be collectively interested. The purpose of this evening's discussion is to gauge Council's interest in pursuing the project with a planned completion by July 1, 2020, which would minimize the impact on use of the facility in calendar year 2020 but would necessitate beginning the design process as quickly as possible and putting the project out to bid by October 2019. OPTIONS: Discussion. RECOMMENDED ACTION OR MOTION: No recommended action from Council this evening but presuming a Council consensus to proceed with the project and a target completion of July 1, 2020, staff will return with a motion consideration. BUDGET/FINANCIAL IMPACTS: Cost to complete the Center Place West Lawn and North Meadow Master Plan is estimated to be $2,000,000. In order to minimize the impact on patrons of the facility, staff would recommend this $2,000,000 appropriation be split between 2019 and 2020 with details to be determined as we progress through discussion on this project as well as the 2020 Budget development process. The 2019 Budget would have to be amended if Council choses to begin in 2019. STAFF CONTACT: • Mark Calhoun, City Manager • Michael D. Stone, CPRP, Director of Parks and Recreation ATTACHMENTS: PowerPoint Presentation Spokane Valley REGIONAL EVENT CENTER CENTERPLACE WEST LAWN PHASE 2 PROJECT UPDATE Master Plan LEGEND: 1. CenterPlace 2. Existing Event Patio 3. CenterPlace Plaza 4. Performance /WeddingVenue 5. Event Space / Lawn Seating 6. Landscape Screening 7. New Turn Around 8. Restroom / Support Building 9. Storage Building 10. Open Lawn For Events 11. Plaza Gateway 12. Vendor Tents (10'x10') 13. Fence 14. New Path 15. North Meadow 16. North Meadow Event /WeddingVenue 2 Master Plan: CenterPlace Plaza West Lawn Plaza (3/28/19) MOBILIZATION: $12,000.00 ESC: $3,670.00 DEMOLITION (W/ ROCK ALLOWANCE): $60,000.00 EARTHWORK: $107,000.00 STORM DRAINAGE (NEW CULDESAC) $28,000.00 UTILITIES, ELECTRICAL (NEW 2x400amp SERVICE): $210,300.00 FENCING: $51,500.00 CULDESAC, WALKS, TRAILS, PLAZA CONSTRUCTION: $335,000.00 IRRIGATION: $53,000.00 LANDSCAPE: $124,300.00 GATEWAYS, PERFORMANCE AREA, FURNISHINGS: $110,000.00 BUILDINGS (RESTROOM, STORAGE) $355,500.00 BONDING, PERMITTING, MISC. $36,736.31 TAX: $127,623.76 A&tE: $135,00.00 CONTINGENCY (15%): $217,540.50 GRAND TOTAL: $1,967,170.57 West Lawn Plaza Timeline SCHEMATIC DESIGN: 3 WEEKS 7/22/19 PRE -DEVELOPMENT APPLICATION SCHEMATIC DESIGN 100% COST ESTIMATE GEOTECHNICAL INVESTIGATION DESIGN DEVELOPMENT: 3 WEEKS 8/6/19 COORDINATION MEETINGS CITY PRE -DEVELOPMENT CITY COUNCIL 100% SUBMITTAL 8/23/19 CONSTRUCTION DOCUMENTS: 3 WEEKS 8/28/19 COORDINATION MEETINGS 100% SUBMITTAL 9/6/19 BIDDING: ADVERTISE FOR BIDS 9/13/19 BIDS DUE 10/3/19 CONSTRUCTION: NOTICE TO PROCEED 10/20/19 SUBSTANTIAL COMPLETION 5/15/20 FINAL COMPLETION 6/1/20 Any Questions? 6 To: From: Re: DRAFT ADVANCE AGENDA as of July 25, 2019; 10:30 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings August 6, 2019, Study Session, 6:00 p.m. — Meeting cancelled Councilmembers attend National Night Out Au2ust 13, 2019, Formal Meetin2 Format, 6:00 p.m. 1. PUBLIC HEARING: Proposed Amended 2019 TIP — Adam Jackson 2. Proposed Resolution 19-012 Adopting Amended 2019 TIP — Adam Jackson 3. Consent Agenda (claims, payroll, minutes) 4. Admin Report: DNR (Dept. of Natural Resources) Property Discussion— Mike Stone, 5. Admin Report: Advance Agenda — Mayor Higgins Au2ust 20, 2019, Study Session, 6:00 p.m. 1. 2020 Budget: Estimated Revenues & Expenditures — Chelsie Taylor 2. Potential and Pending Projects — Chelsie Taylor 3. Council Draft 2020 Budget Goals — Mark Calhoun 4. Advance Agenda — Mayor Higgins August 27, 2019, Formal Meetin2 Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Higgins 3. Info Only: Department Reports [due Tue Aug 61 (10 minutes) (10 minutes) (5 minutes) Cary Driskell(30 min) (5 minutes) [*estimated meeting 60 mins] [due Tue Aug 131 (10 minutes) (20 minutes) (15 minutes) (5 minutes) [*estimated meeting 50 mins] [due Tue Aug 201 (5 minutes) (5 minutes) [*estimated meeting mins] Sept 3, 2019, Study Session, 6:00 p.m. [due Tue Aug 271 1. Advance Agenda — Mayor Higgins (5 minutes) Special Meetin2: Friday, September 6, 2019, Spokane County Council of Governments, 9:30 a.m. to Noon, Spokane Co. Fair & Expo Center; Conference Facility, 404 N Havana Street Sept 10, 2019, Formal Meetin2 Format, 6:00 p.m. [due Tue Sept 31 1. PUBLIC HEARING: #1-2020 Budget Estimates Revenues & Expenditures — Chelsie Taylor (10 minutes) 2. Consent Agenda (claims, payroll, minutes) 3. Motion Consideration: Set 2020 Budget Hearing for Oct 8, 2019 — Chelsie Taylor 4. Admin Report: Advance Agenda — Mayor Higgins Sept 17, 2019, Study Session, 6:00 p.m. 1. Outside Agencies Presentations — Chelsie Taylor 2. Proposed Ordinance 2020 Property Taxes — Chelsie Taylor 3. Advance Agenda — Mayor Higgins Sept 24, 2019, Formal Meetin2 Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: 2020 Preliminary Budget Presentation by City Manager— Mark Calhoun 3. Admin Report: Advance Agenda — Mayor Higgins 4. Info Only: Department Reports (5 minutes) (5 minutes) (5 minutes) [*estimated meeting: 25 mins] [due Tue Sept 101 (— 90 minutes) (10 minutes) (5 minutes) [*estimated meeting 105 mins] [due Tue Sept 171 (5 minutes) (60 minutes) (5 minutes) [*estimated meeting: 70 mins] Draft Advance Agenda 7/25/2019 2:21:43 PM Page 1 of 2 Oct 1, 2019, Study Session, 6:00 p.m. 1. Proposed 2019 Budget Amendment — Chelsie Taylor 2. New Employee Quarterly Report — John Whitehead 3. Advance Agenda — Mayor Higgins Oct 8, 2019, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: #2 — 2020 Budget — Chelsie Taylor 2. Consent Agenda (claims, payroll, minutes) 3. First Reading Proposed Ordinance, 2020 Property Tax — Chelsie Taylor 4. Admin Report: Advance Agenda — Mayor Higgins Oct 15, 2019, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Higgins Oct 22, 2019, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: 2019 Budget Amendment — Chelsie Taylor 2. First Reading 2019 Budget Amendment — Chelsie Taylor 3. Consent Agenda (claims, payroll, minutes) 4. Second Reading Proposed Ordinance, 2020 Property Tax — Chelsie Taylor 5. First Reading Proposed Ordinance, 2020 Budget — Chelsie Taylor 6. Motion Consideration: Outside Agency Grant Awards — Chelsie Taylor 7. Admin Report: Advance Agenda — Mayor Higgins 8. Info Only: Department Reports Oct 29, 2019, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Higgins Nov 5, 2019, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Higgins Nov 12, 2019, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: #3 — Final 2020 Budget — Chelsie Taylor 2. Second Reading Proposed Ordinance, 2020 Budget — Chelsie Taylor 3. Consent Agenda (claims, payroll, minutes) 4. Second Reading 2019 Budget Amendment — Chelsie Taylor 5. Admin Report: LTAC Recommendations to Council — Chelsie Taylor 6. Admin Report: Advance Agenda — Mayor Higgins Nov 19, 2019, Study Session, 6:00 p.m. 1. Proposed 2020 Fee Resolution — Chelsie Taylor 2. Advance Agenda — Mayor Higgins *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Affordable Housing SHB 1406 Appleway Trail Amenities Camping in RVs Crisis Co -response team funding Donation Recognition Duplexes, Townhouses, Cottages Graffiti Health District Re SV Stats Land Use Notice Requirements Mirabeau Park Forestry Mgmt. Naming City Facilities Protocol New Employee Qrt Rpt (Jan, April, July, Oct) Park Lighting Park Reg. Ord. amendments PFD Presentation Police Dept. Qtr Rpt (Jan, April, July, Oct) Right -of -Way process Safe Routes to School Sign Ordinance [*est [due Tue Sept 24] (15 minutes) (10 minutes) (5 minutes) [due Tue Oct 11 (10 minutes) (5 minutes) (10 minutes) (5 minutes) [due Tue Oct 8l (5 minutes) [due Tue Oct 15] (10 minutes) (10 minutes) (5 minutes) (10 minutes) (10 minutes) (15 minutes) (5 minutes) imated meeting 65 mins] [due Tue Oct 22] (5 minutes) [due Tue Oct 29] (5 minutes) [due Tue Nov 5] (10 minutes) (10 minutes) (5 minutes) (10 minutes) (15 minutes) (5 minutes) [due Tue Nov 121 (10 minutes) (5 minutes) Snow Removal: Streets, Sidewalks SRTC/Census Coordinator St. Illumination (ownership, cost, location) St. O&M Pavement Preservation Studded Snow Tires Utility Facilities in ROW Vaping Water Districts & Green Space Way Finding Signs Draft Advance Agenda 7/25/2019 2:21:43 PM Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 30, 2019 Department Director Approval: Check all that apply: ['consent ❑ old business ['new business ['public hearing ® information ['admin. report ['pending legislation ['executive session AGENDA ITEM TITLE: Neighborhood Restoration Pilot Event GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: February 13, 2018; February 19, 2019 City Council Workshop. BACKGROUND: The City Council previously identified a desire to begin a City of Spokane Valley Neighborhood Restoration Program to identify and provide neighborhood clean-up events around the City. Staff and three City Councilmembers (Deputy Mayor Pam Haley and Councilmembers Arne Woodard and Sam Wood) met and prepared a pilot program for the Edgecliff area. At the February 19, 2019 City Council workshop, staff presented information on the pilot cleanup program and City Council gave consensus to finalize the pilot program and to have SCOPE provide volunteer services to operate the pilot event on behalf of the City, with costs reimbursed by the City. Staff have developed a draft agreement that outlines the responsibilities of SCOPE and the City in the pilot program. Staff provided the draft agreement to SCOPE for consideration by its Board in early May. Recently, the City received communication that the SCOPE Board had approved the draft agreement, but that SCOPE staff had requested changes to the agreement. However, those changes have not yet been communicated to staff. City staff are currently working with SCOPE to go over the proposed changes and to finalize the draft agreement. Once the draft is finalized, staff will bring it forward to City Council for final review and approval. At that time, the date for the pilot program event will also be selected by City Council. OPTIONS: Information only. RECOMMENDED ACTION OR MOTION: Information only. BUDGET/FINANCIAL IMPACTS: Estimated cost of pilot event is $20,000, funded through 106 Solid Waste Fund — Administrative Fees STAFF CONTACT: Henry Allen, Senior Engineer; Erik Lamb, Deputy City Attorney ATTACHMENTS: Spokane jValley' Administrative 2nd Quarter 2019 Contract Administration: • Prepared 2019 precinct lease —$40k annual • Prepared 2018 precinct maintenance reconciliation —$90k • Prepared 2019 precinct maintenance estimate —$110k • Prepared year-end 2018 liability projection for Public Safety budget including $720k Law Enforcement settle and adjust credit owing impact • Prepared memo outlining timeline for cable franchise negotiation including recommended terms to consider for renegotiation • In conjunction with SVPD and PIO, prepared police response Hot Topics article • Provided mid -year WA office of public defense grant report to State • Completed review of Detention Services 18 reconciliation and 19 estimate • Completed review of District Court 18 reconciliation and 19 estimate • Completed review of Emergency Management 17 reconciliation and 19 estimate • Completed review of Prosecutor 17 reconciliation and 19 estimate • Completed review of Public Defender 17 reconciliation and 19 estimate • Reviewed and Processed 23 public safety service contract billings in the amount of $5.5 million • Reviewed and processed five public safety contract reconciliations in the amount of $560k with $21k in corrections • Reviewed and processed three public safety contract rate updates in the amount of $41k • Evaluated response to SCRAPS disparity with Spokane • Part of team that evaluated response to changes to recycling program • Evaluated ability to enhance prosecuting services to provide better outcomes for SVPD investigative cases • Assisted with Council presentation on homelessness • Assisted with evaluation of contract GIS services -2 - Human Resources: Recruitment Filled or Recruiting Recruitment Filled or Recruiting Part -Time Recreation Assistant — Host Recruiting Public Information Officer Filled Engineering Technician I Filled Senior Traffic Engineer Recruiting Park Program Lead Filled Summer Day Camp Counselor Filled Park Ambassador Filled Stormwater Intern Filled Office Assistant I — P&R Filled Summer Day Camp Asst. Lead Counselor Filled Special Projects: • Emergency Preparedness • Step Up To The Plate Wellness Challenge • WCIA Public Works Audit The City received 147 requests for public records in the second quarter of 2019, averaging 11.4 requests per week. The City is required to respond to PRRs within 5 business days and our average response time for the second quarter was 1.18 days and 4.89 days for completion of the request. The numbers reflect an increase of 26 PRRs over the first quarter and a decrease in our average response time and total days to completion. 60 50 40 30 20 15 10 PRRs Received/Completed 29 23 53 40 28 i 53 46 48 1111111111111111 28 I19 21 2017 2018 2019 2017 # Received ®Apr May Jun 4946 49 52 25 44 2018 2019 # Completed 14 12 10 8 6 4 2 0 7.25 13.75 II 5.75 13.25 10 7 Average Processing Time 11.5 10.6 12 0.73 1 el 0.7 2017 2018 2019 Avg # Rec'd/week 2017 9.63 3.32 1.58 1.45 0.64 0.71 1.2 I 0.9 2018 2019 2017 EAVVIk 2.05 Avg # Days to Respond ■Apr May Jun 8.53 4.94 2.96 X1.12 2018 Avg # Days to Complete 3.38 2.75 — 2019 There are several criteria tracked for reporting purposes, one of which is the demographic of the person submitting the request. Of those reporting, in 2018, 19% of our requests were from Spokane Valley residents and 15% in QTR 2 of 2019. 2018 (FY) Unknown 32% Title Company 2% Other Organization 17% SV Citizen 19% Employee 0% Media 9% Gov't Agency 3% Insurance Agency 1% Land Use Review Agency 13% Legal Firm 4% 2019 QTR 2 Unknown 35% Title Company 1% Other Organization 16% SV Citizen 15% Gov't Agency 2% Land Use Review Agency 14% Legal Firm 5% Media 12% PRR's from business organizations and other agencies made up 49% of the requests in 2018 and 50% for 2019 QTR 2. Staff members track the time they spend working on PRRs, providing us with the costs associated with processing the requests. Because we can only charge for the actual costs of the copies and not for staff time, the impact to the City and our taxpayers is significant. Apr May Jun # Staff Hours $ Staff Time Fees Collected Impact 2018 2019 2018 2019 2018 2019 2018 2019 56.8 65.20 $ 3,691.60 $ 3,334.84 $ 1.05 $ 168.11 $ (3,690.55) $ (3,166.73) 5.65 65.00 $ 1,931.91 $ 3,134.70 $ 59.81 $ 188.09 $ (1,872.10) $ (2,946.61) 2.67 95.25 $ 1,801.73 $ 6,184.55 $ 22.17 $ 120.46 $ (1,779.56) $ (6,064.09) 2018 (FY) 965.97 $ 49,909.76 $ 703.10 $ (49,206.66) 2019 YTD 516.53 $ 29,082.84 $ 724.75 $ (28,358.09) PRR's of Note • In September of 2018, we received a request from a legal firm with regard to records pertaining to Washington State Association of Municipal Attorneys (WSAMA), an organization of which our City Attorneys are members. The request was completed in mid-April, consisted of five installments and 11,490 records; however, in June they submitted a new request related to the same issue that is still in process. Council Meetings and Packet Materials Council held 16 meetings in the second quarter: 5 regular meetings, 6 study sessions and 5 special meetings. 800 600 400 200 0 Apr 2018 COUNCIL MEETINGS QTR 2 Agenda Packet Materials (pgs) Apr May May 2019 2018 2019 Regular Study Session Special INEMMIt 000 Jun 2018 Jun 2019 On average, and not including the special meetings, the meeting packet materials consisted of 268 pages in the second quarter of 2019 compared with approximately 132 pages for the same quarter in 2018. 2nd Qtr Regular Meetings 2nd Qtr Study Sessions 2nd Qtr Special Meetings Totals 2019 2019 199 2019 17 -Apr 2019 94 24 -Apr 174 Total Apr 373 164 0 1 -May 536 72 0 8 -May Total pages 5 1,438 67 1 6 156 1,493 29 -May 5 163 224 Total May 3,037 2018 Packet Pages 2019 Packet Pages Regular Study Session Special 3 -Apr 70 10 -Apr 199 17 -Apr 94 24 -Apr 174 Total Apr 373 164 0 1 -May 536 72 0 8 -May 68 15 -May 67 1 22 -May 156 296 29 -May 380 163 1 Total May 224 302 0 5 -Jun 189 1 14 -Jun 242 19 -Jun 198 Total Jun 0 387 242 Q2 Total 597 853 242 2019 Packet Pages Regular Study Session Special 2 -Apr 135 9 -Apr 368 16 -Apr 530 23 -Apr 168 30 -Apr 50 Total Apr 536 715 0 14 -May 273 15 -May 1 21 -May 296 28 -May 380 1 Total May 653 296 2 4 -Jun 290 1 11 -Jun 221 18 -Jun 192 24 -Jun 249 Total Jun 249 482 222 Q2 Total 1438 1493 224 Mark Werner Chief ofPolice Spokane Valley Police Department Accredited Since 2011 Services provided in partnership with the Spokane County Sheriff's Office and the Community, Dedicated to Your Safety. Ozzie Knezovich SheiIff TO: Mark Calhoun, City Manager FROM: Mark Werner, Chief of Police DATE: July 11, 2019 RE: Monthly Report June 2019 In August 2016, we switched from UCR to NIBRS classification, which means we went from reporting based on a hierarchy to reporting all the crimes for each incident. Consequently, comparing crime statistics before August 2016 to crime statistics after that timeframe is not recommended using the data provided in the attached charts and graphs. ADMINISTRATIVE:_ Chief Werner attended the Valleyfest Breakfast at the Mirabeau Park Hotel in early June. Quarterly Leadership was held in mid-June, which Chief Werner attended along with all commissioned personnel with the rank of detective and above. Chief Werner also attended various monthly meetings in association with Spokane Regional Communications (SREC). Four deputies graduated from the Basic Law Enforcement Academy in mid-June, and began their assignments paired with Field Training Officers (FTO). Deputy Ray Anderson, Deputy Elijah Jones, Deputy Josiah Loos, and Deputy Jeff Zickler will remain assigned to an FTO until approximately November 2019. In early June, the Motor Unit traveled to Grant County where they participated in the annual Chief for a Day Event in Ephrata. The event is for less -fortunate kids suffering from various illnesses or having some type of significant disability. This is the greatest day of the year to be a cop and watch the kids and families brighten up. This year, the Chief for a Day was Thomas Boruff. The Motor Unit assisted the Grant County Sheriffs Office providing a full escort for the "Chief' on his special day. The Spokane Valley Police Department obtained its initial accreditation in 2011 from the Washington Association of Sheriffs and Police Chiefs (WASPC). With the reaccreditation process conducted Page 1 every four years, this year will be our second reaccreditation. The purpose of law enforcement agency accreditation is to professionalize the law enforcement industry by providing a review process for agencies to be certified as operating under industry best practices and standards. In 1976, WASPC was directed by the Washington State Legislature to develop standards and goals for Washington State Law Enforcement. WASPC has maintained an operational accreditation program since that time. The current accreditation program was created in 2007 and is overseen by the Professional Services Committee, Accreditation Commission, and WASPC Board of Directors. The Committee is responsible for maintaining accreditation standards. The Commission is responsible for reviewing accreditation on-site reports and making recommendations to the Board of Directors. The Board of Directors is responsible for conferring accreditation. Benefits of Accreditation Include: • To increase public confidence in the agency • To increase credibility • To provide a systemized agency self-assessment • To broaden perspectives • To intensify administrative and operational effectiveness • To ensure recruitment, selection, and promotion processes are fair and equitable • To strengthen understanding of agency policies and procedures by agency personnel • To improve agency morale and pride • To decrease susceptibility to litigation and costly civil court settlements • To potentially reduce liability insurance costs • To provide state and local recognition of professional competence In the self-assessment phase, agencies assess their ability to meet all the Accreditation standards addressing major law enforcement areas as established by WASPC's Accreditation Committee. Major areas of assessment include emphasis on: • Goals and Objectives • Role and Authority • Use of Force • Management, Staffing, Organization and Utilization of Personnel • Records Management • Information Technology • Unusual Occurrences • Health and Safety • Fiscal Management • Recruitment and Selection • Training • Performance Evaluation • Code of Conduct • Internal Affairs • Patrol Function • Investigative Function • Evidence and Property Control Function • Prisoner Security Page 2 During the on-site assessment and evaluation phase, which is scheduled for 7/17/19 at the Valley Precinct, the on-site assessment team, a group of assessors from law enforcement agencies across Washington State will confirm the agency's ability to meet the WASPC accreditation standards. The assessors review agency files for policies and procedures as well as documentation (proofs) showing the agency is operating under the direction of those policies and procedures. Assessors also interview agency members to gather additional information. As part of the WASPC on-site process, assessors are encouraged to note areas where improvement can be made. Suggestions for improvement are compiled in the final on-site report. If an agency is unable to meet an accreditation standard at the time of the on-site assessment, a 60 -day extension may be requested for the agency to make appropriate changes and submit proof to the WASPC Director of Professional Services. Non-compliance issues must be reconciled to the satisfaction of the Director of Professional Services before the agency's presentation to the Accreditation Commission. An agency must resolve non-compliance issues at least 30 days prior to the Commission meeting at which time the Commission considers the agency's accreditation. In the Accreditation Commission review phase, the WASPC Director of Professional Services or the on-site review team leader, the chief administrator of the agency seeking accreditation, and the departmental accreditation manager may appear before the Accreditation Commission to determine if they have met the standards and the on-site review team has done a complete job. The Accreditation Commission then forwards its recommendations to the WASPC Board of Directors for final consideration. In the Executive Board review phase, the WASPC Executive Board reviews the recommendations by the Accreditation Commission and issues a final decision. The reaccreditation award is generally provided to the agency head at the WASPC Fall Conference in November. SHERIFF'S COMMUNITY ORIENTED POLICING EFFORT (SCOPE): In the month of June, S.C.O.P.E. participated in: • S.C.O.P.E. Basic Training (3 new volunteers) • West Valley S.C.O.P.E. Parade and Carnival • Adams Elementary School Carnival • County Tire Reclamation — West Valley SCOPE • Valleyfest Cycle Celebration Meeting • Valleyfest Park Meeting • Crime Stoppers Meeting • S.C.O.P.E. Moving Forward Valley Meeting (Edgecliff, University, Trentwood and West Valley S.C.O.P.E. stations) • East Valley Community Coalition Meeting (Underage Drinking/Drug Prevention) • GSSAC Coalition Meeting Page 3 June 2019 Volunteers Hours per Station *Includes estimated volunteer service hours that are provided in the City of Spokane Valley. These two locations cover both Spokane Valley and the unincorporated portion of the county. Location # Volunteers Admin Hours L.E. Hours Total Hours Central Valley 8 137 37 174 East Valley* 23 477 449.5 926.5 Edgecliff 12 167.5 23 190.5 Trentwood 6 126.5 84 210.5 University 25 417 102.5 519.5 West Valley* 19 424.5 84.5 509 TOTALS 73 1,749.5 780.5 2,530 Volunteer Value ($30.46 per hour) $67,331.83 for May 2019 SCOPE members assist the Sheriff's Office and Spokane Valley Police Department each month by placing speed radar boards throughout Spokane County and Spokane Valley in conjunction with the Traffic Unit, in an effort to reduce speed in locations that have been identified by law enforcement or brought to their attention by the community as having excessive speeding vehicles. For the month of June, the radar board was placed at a total of 10 locations; 5 utilized the radar trailer with data recorder, and 5 utilized radar gun and reader board. Locations included three by Scope North and two by Scope West Valley. Total hours of radar coverage were 84. The SCOPE Latent Fingerprint Team was given 45 cases for the month of June. Out of those 45 cases, 28 were from crimes in Spokane Valley. The team located fingerprints on 22 vehicles; 16 of those were Spokane Valley cases. Of those 16 Spokane Valley cases, fingerprints were found on 14 vehicles. Great job SCOPE Latent Fingerprint Team! S.C.O.P.E. Incident Response Team (SIRT) volunteers contributed 22 on -scene hours (including travel time) in June, responding to crime scenes, motor vehicle accidents and providing traffic control; no hours were for incidents in Spokane Valley. There were seven special events in June, with two held in Spokane Valley; namely the West Valley Parade, and Neighbor Days Event at Felts Field; and the Otis Day Parade in Otis Orchards. Total volunteer hours contributed by SIRT, including training, stand-by, response and special events is 1,537; total for 2019 is 9,101. Abandoned Vehicles Page 4 Apr 2019 May 2019 June 2019 Tagged for Impounding 73 45 38 Cited/Towed 0 3 0 Hullos Processed 21 10 12 Total Vehicles Processed 196 150 122 Yearly Total of Vehicles Processed 599 749 871 Page 4 SCOPE DISABLED PARKING ACTIVITY REPORT City of Spokane Valley # of Vol. # of Vol. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 2 12 2 7 0 February 2 13.5 5 3 0 March 3 15 3 20 0 April 1 2 0 2 0 May 2 4 1 3 0 June 1 4 2 5 0 YTD Total 12 50.5 13 40 0 Spokane County # of Vol. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 2 3.5 1 1 0 February 4 28 9 11 0 March 5 20.5 4 17 0 April 3 21 5 9 0 May 7 27 2 21 0 June 0 0 0 0 0 YTD Total 21 100 21 59 0 OPERATIONS: Firearm, Vehicle, and Wallet Stolen During a Burglary of an Occupied Home: Spokane Valley Deputies located and arrested two suspects who entered a victim's home, and stole his wallet, car keys, and a loaded pistol from the bedroom where he was asleep. They also stole his vehicle and used his credit card to purchase snacks and cigarettes from a gas station, which ultimately led deputies to the location of the burglar. In early June, at approximately 5:40 a.m., Spokane Valley Deputy Jeff Conway responded to a citizen reporting his home and garage were burglarized during the night. When Deputy Conway arrived at the residence located in the 10600 block of E. Baldwin, the victim said he made sure the front door was locked and went to bed around midnight. When he woke up in the morning, he found the front door and the door leading into the garage wide open. The victim also noticed his 2015 Jeep Cherokee, which had been parked in the garage, was also missing. He walked into the living room and discovered a pair of shorts on the floor. He explained the shorts were in his bedroom when he went to sleep. He found his wallet and car keys that he had left in the shorts, were gone. He went to his bedroom and learned a loaded Glock Page 5 .40 caliber pistol and one magazine inside a fanny pack had been stolen from the nightstand next to his bed. The victim notified his bank and canceled the bank cards he had in his wallet. A short while later, the bank advised him his Visa card had been used at a Maverick gas station located on Montgomery. Deputy Conway responded to the Maverick gas station and contacted the clerk who called the manager. A short time later, the store manager arrived at the store, and she provided Deputy Conway with the information regarding the credit card transaction and allowed him to review the store surveillance video. The video showed a male and female arrive in a red Honda Accord, which was registered to a 35 -year-old male, and the pair using the victim's stolen credit card. After some additional investigation, Deputy Conway tentatively identified the female as the male suspect's 33 - year -old girlfriend. Deputies began searching the area for the victim's stolen Jeep or the suspect's Honda. Deputy Conway located the Honda parked in the south parking lot of Motel 6. Additional deputies took up position around the motel as they attempted to determine the room where the suspects were. Deputy Eaton soon noticed the couple walking outside the motel with a group of four other individuals. While other deputies converged on the group, Deputy Eaton gave commands for them to show their hands and to get on the ground, not knowing who, if any, was still in possession of the stolen firearm. All of them complied except for the male suspect. He reached in his pockets several times and suddenly turned, pulling the backpack from his back and threw it toward the roof of the motel. The backpack crashed into a second story window, shattering the glass, before falling to the ground. With the male suspect's continued erratic behavior and his choice not to follow commands, Deputy Jones deployed his Taser, which was effective. All five people were detained without further incident. Two of them were released at the scene without being charged. One of the individuals, a 25 -year-old male, was found to have an active warrant for his arrest. He was transported and booked into the Spokane County Jail. The male and female suspects were both transported to the Spokane County Jail and booked. The male suspect was charged with Burglary 1st Degree, Theft of a Firearm from a Building, and Theft of a Motor Vehicle. The female suspect was charged with Burglary 1st Degree and Theft of a Motor Vehicle. The stolen Cherokee was recovered a short distance away from the motel. Detectives were called to the scene to continue this investigation, obtain search warrants, and record/process evidence. This continues to be an active investigation, and additional charges are expected. After their first court appearance, the male remained in custody with his bond set at $15,000.00. The court released the female suspect on her own recognizance . The second male suspect remained in custody with a set bond of $4,500.00 for nine charges of Violation of a Domestic Violence Order. SVIU Detectives WARN of Rent Drop Box Thieves: Spokane Valley Investigative Unit Detectives are attempting to locate theft suspects who have victimized multiple apartment complexes in Spokane Valley. They are asking renters to be vigilant and report any suspicious activity around their rent drop boxes to Crime Check at 509-456-2233. In early June, several apartment complexes in the Spokane Valley had rent checks or money orders stolen from their monthly rent drop boxes. The thieves appear to be using a long wire or something similar, with a sticky (glue or adhesive) type substance on the end, to fish the checks out of the slot. These thefts have the potential to victimize multiple people and possibly cause thousands of dollars in loss if the victims are unable to stop payment in time. Detectives are attempting to identify the two white males obtained from surveillance video at one of the victimized apartment complexes. It is believed they have information or are possibly involved in these thefts. The suspect vehicle appears to be a 2011-2017, white 4 -door Mazda CX7 with no front license plate and possibly a temporary license plate on the rear of the car. Detectives believe the vehicle is driven by a third person, unknown male or female. The two Page 6 males are described as possibly in their 30's. Residents and managers of apartment complexes are asked to be vigilant and report suspicious activity around their rent drop boxes, especially during the hours of darkness. If you have any information regarding these thefts or can help identify the males, please call Crime Check at 509-456-2233, reference #10076074. Citizens, Deputies, and Fire Investigators Work Together to Hold Arson Suspect Accountable: Spokane County Sheriff's Office Deputies responded to multiple reports of two fires west of Carnahan near 16th Avenue. Witnesses stated a 28 -year-old female was walking around and starting the fires. Spokane Valley Fire quickly extinguished the small fires, which caused minimal damage. The female suspect was booked into jail for two counts of Arson 2"d Degree. In late June, at approximately 6:55 p.m., Spokane County Sheriffs Deputies responded to reports of a female acting strange and starting fires as she walked on Carnahan between 14th and 16th Avenue. Spokane County and Spokane Valley Deputies arrived in the area and found two small fires, one mainly grass and brush, and one in an electrical/utility box. Witnesses told deputies that. the female suspect was the one responsible for setting the fires. As Deputy McKenzie approached the female, he observed she was holding a BIC lighter in her hand. The female suspect was detained without incident pending an investigation. Spokane Valley Fire personnel responded to assist and quickly extinguished the fires. A Washington Department of Natural Resources Forester also responded to assist. Witnesses observed the suspect near the burning electrical/utility box and noted she was the only person on foot in the area. After she walked further down the road, the suspect sat down and began lighting a pile of pine needles with a cigarette lighter. She was advised of her rights and declined to make any statements or answer questions. The female suspect was transported and booked into the Spokane County Jail for two felony charges of Arson 2nd Degree. SHERIFF ......I eta. a outs.:11 LOCK ITEMS IN YOUR TRUNK OBSERVE CARS SHOULD KEEP GARAGE AND REPORT NEVER RUN DOORS CLOSED UNATTENDED Page 7 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Burglary 90 80 70 60 I 50 40 30 20 10 0 FEBRUARY 2 w r F Q - J V ▪ 1.7 SEPTEMBER OCTOBER NOVEMBER DECEMBER —$-2017 -2018 -*— 2019 Month Count Year 2017 2018 2019 January 55 51 33 February 53 26 20 March 42 33 37 April 49 36 35 May 47 34 57 June 59 29 34 July 51 44 August 56 51 September 78 38 October 37 48 November 32 49 December 33 47 N s F IIIIIIIIIIIIIIIIIIIIIIIIIIIII@Illllllllli@Illllli@iilllll 0 NIl IBR Offense: Burglary/Breaking & Entering 220 Produced: 7/11/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Murder NonNeg Manslaughter 1.2 1 0.8 0,6 0.4 0.2 0 JANUARY FEBRUARY u 2 ■ t • s- w s- r - a z _, u-+ -, to 0 SEPTEMBER OCTOBER NOVEMBER DECEMBER X2017 2018 .—A2019 Month Count Year 2017 2018 2019 January February March April May June July 1 August September October November December Grand Total 2 1 *IBR Offense: Murder/Non-Negligent Manslaughter 09A Produced: 7/11/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56,420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts I BR Classification: Identity Theft Month Count Year 1 2017 2018 2019 January 9 20 19 February 24 16 10 March 2.2 13 13 April :1.6 22 19 May 32 21 13 June 19 17 5 July 23 14 August 13 14 September 17 13 October 15 21 November 19 23 December 25 16 Grand Total 234 210 79 *IBR Offense: Identity Theft 26F Produced: 7/11/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Fraud Month Count Year 2017 2018 2010 January 26 69 65 February 36 46 32 March 37 59 63 April 43 55 56 May 53 67 56 June 57 65 49 July 61 65 August 53 62 September 66 49 October 64 60 November 54 56 December 43 60 Grand Total 593 713 321 * IBR Offense: Fraud - Credit Card/ATM 26B, Fraud - False Pretenses/Swindling/Con Games 26A, & Fraud - Impersonation 26C Produced: 7/11/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: DUI Month Count Year 2017 2018 2019 January 22 21 32 February 26 18 21 March 33 39 21 April 18 13 27 May 19 33 18 June 28 23 2.7 July 26 15 August 24 28 September 19 37 October 24 33 November 18 31 December 20 22 Grand Total 277 313 146 * IBR Offense: DUI 90D Produced: 7/11/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 4256.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Drugs Month Count Year 2017 2018 2019 January 19 42 51 February 30 38 42 March 30 64 58 April 37 56 67 May 23 36 40 June 20 56 30 July 21 57 August 26 43 September 25 33 October 24 52 November 39 41 December 25 48 Grand Total 319 566 288 *1138 Offense: Drug Equipment Violations 35B & Drugs/Narcotics Violations 35A Produced: 7/11/2019 For Law Enforcement Use Only This document Is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56,420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Theft From Motor Vehicle Month Count Year 2017 2018 2019 January 99 75 51 February 104 32 44 March 94 78 72 April 130 62 120 May 78 69 141 June 107 66 85 July 97 106 August 69 87 September 118 85 October 70 104 November 52 112 December 70 70 Grand Total 1088 946 51.3 IBR Offense: Theft From Motor Vehicle 23F Produced: 7/11/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Motor Vehicle Theft Month Count Year 2017 2018 2019 January 44 36 34 February 37 24 22 March 44 28 19 April 42 27 29 May 27 25 33 June 28 24 25 July 41 39 August 36 18 September 43 26 October 40 31 November 34 45 December 28 29 Grand Total 444 352 162 * IBR Offense: Motor Vehicle Theft 240 Produced: 7/11/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional intelligence Group Spokane Valley Districts IBR Classification: Robbery Month Count Year 2017 2018 2019 January 3 6 3 February 6 2 8 March 7 5 4 April 3 6 4 May 2 8 6 June 1 3 2 July 4 7 August 1 6 September 4 6 October 4 5 November 3 3 December 1 4 Grand Total 39 61 27 * IBR Offense: Robbery 120 Produced: 7/11/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56,420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Assault Month Count Year 2017 2018 2019 January 96 84 71 February 95 62 62 March 78 100 74 April 90 88 68 May 93 80 87 June 93 102 ' 79 July 95 112 August 73 84 September 92 76 October 87 82 November 84 79 December 84 89 Grand Total 1060 1038 441 * IBR Offense: Aggravated Assault 13A & Simple Assault 13B Produced: 7/11/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Theft 300 250 200 150 100 50 0 z Q FEBRUARY '1•4,10" _ ..a W >- F- U - 4 Z cc cc a a 2 0 4. SEPTEMBER NOVEMBER DECEMBER —4— 2017 2018 —A-2019 Month Count Year 2017 2018 2019 January 205 238 238 February 199 165 188 March 214 208 212 April 203 202 208 May 235 230 231 June 251 223 228 July 236 236 August 222 213 September 213 194 October 237 234 November 219 198 December 198 251 Grand Total 2632 2592 1305 * IBR Offense: Theft - All Other 23H, Theft - Pocket -Picking 23A, Theft - Purse -Snatching 23B, Theft - Shoplifting 23C, Theft From Building 230, Theft From Coin -Operated Machine 23E, & Theft of Motor Vehicle Parts/Accessories 23G Produced: 7/11/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriffs Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Rape Month Count Year 2017 2018 2019 January 9 16 3 February 2 4 2 March 3 8 4 April 7 6 5 May 9 10 1 June 2 7 5 .luly 6 5 August 5 3 September 2 3 October 7 1 November 1 6 December 4 7 Grand Total 57 76 20 *IBR Offense: Rape Forcible 11A, Sodomy - Forcible 11B, Sexual Assault with Object - 11C Produced: 7/11/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriffs Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Counterfeiting Forgery 30 25 20 15 10 5 0 Y 4 Z 4 FEBRUARY /0'4\ 441 u Q 2 >- w >- 1– .4 Z J el SEPTEMBER OCTOBER NOVEMBER DECEMBER + 2017 -- 2018 —A— 2019 Month Count Year 2017 2018 2019 January 9 18 22 February 11 10 13 March 20 24 17 April 20 22 13 May 26 21 11 June 15 15 13 July 21 15 August 14 17 September 20 14 October 18 11 November 9 20 December 9 14 Grand Total 192 201 89 *1130 Offense: Counterfeiting/Forgery 250 Produced: 7/11/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriffs Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Destruction Damage Vandalism 200 180 160 140 120 100 80 60 40 20 r 4 Z 4 FEBRUARY U Ec4 R 4 4 Z SEPTEMBER OCTOBER NOVEMBER DECEMBER —e-2017 —f— 2018 —A-2019 Month Count Year 201.7 2018 2019 January 159 146 124 February 148 95 67 March 136 121 122 April 173 127 144 May 139 142 161 June 143 140 133 July 178 141 August 149 132 September 160 155 October 119 165 November 131 155 December 105 125 Grand Total 1740 1644 751 IBR Offense: Destruction/Damage/Vandalism 290 Produced: 7/11/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 30, 2019 Department Director Approval: Check all that apply: ['consent ❑ old business ['new business ['public hearing ® information ['admin. report ['pending legislation ['executive session AGENDA ITEM TITLE: Homelessness Shelter Meetings GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Administrative report on homelessness related issues on July 9, 2019; July 16, 2019 consideration and consensus for Mayor to send letter from City to Spokane County regarding funding of proposed homeless shelter. BACKGROUND: On July 9, 2019, staff provided an administrative report regarding a number of homelessness -related issues. One item of discussion was the City of Spokane's purchase of a facility at Havana and Sprague to utilize as a homeless shelter. Council had discussion regarding the funding sources that already exist such as Spokane Valley -associated HUD funds and recording fees from within the City. As part of that discussion, staff also indicated that Spokane County was considering setting aside approximately $1.2 million dollars from those and other regional funding sources to put towards the purchase of the Havana facility, with the intent that the Havana facility then be a regionally -accessible homeless shelter to allow all jurisdictions to comply with the constitutional requirements identified in the Martin v. City of Boise case. On July 16, 2019, Council gave consensus for the Mayor to send a letter to the Spokane County Board of County Commissioners to identify Spokane Valley's desire to be included in discussions regarding the purchase and operation of the Havana facility in order to determine how it might work for the City's needs. As of Thursday, July 25, 2019, staff became aware of two meetings regarding the Havana facility: # 1. Spokane County Board of County Commissioners and Spokane County Community Services, Housing, and Community Development Department are hosting a discussion regarding the City of Spokane funding request to Spokane County regarding the City of Spokane purchasing property located at 4210 E. Sprague Avenue, Spokane, WA for a new emergency homeless shelter. Stakeholders from the City of Spokane Valley, HCDAC (Housing and Community Development Advisory Committee), City of Spokane leadership including Kelly Keenan, Spokane County leadership and legal are invited to attend this meeting on Monday, July 29 at 9:00-10:30am at the Spokane County Human Resources Training Room (824 N. Adams Rd.). # 2. A public meeting hosted by the City of Spokane providing a chance for constituents to share their concerns and get some of their questions answered about the shelter, will be held 6 p.m., Tuesday, July 30, at the Project ID office, 4209 E. Pacific Ave. Staff will be attending both and have generated the following list of potential shelter and funding requirements and questions for talking points. These were generated from the discussion with Council on July 9 and the responses to date from Spokane County and City of Spokane. Spokane Valley potential talking points: ■ Acceptance of individuals needing shelter originating from all of Spokane County, including those transported by emergency responders. ■ Acceptance of men, women and adults with children with segregated zones for safety. ■ Detox areas where individuals experiencing withdrawal systems can be sheltered without disturbing other occupants. ■ Participation in and transportation to the Envision Resource Center for assistance with job training, job search, education, financial assistance, transitional housing, low-income housing, and legal assistance for shelter users. ■ Participation by shelter users with shelter chores as physical ability allows, creating personal investment in the shelter. ■ Identifying causes of homeless for each shelter participant and providing assistance to address those causes. ■ Shelter users working toward transitioning out of homelessness through creation of and participation in a plan to find permanent housing. ■ Providing appropriate shelter security, police patrols, screening, and enforcement of no - camping and trespassing ordinance to control the impact to the surrounding neig hborhood. ■ Notifying shelter participants of requirements related to Chapter 8.25 of the Spokane Valley Municipal Code, Offenses against Public Peace, so that they may stay in compliance should they travel in Spokane Valley as they leave the shelter. ■ Removal from the shelter premises participants that are visibly impaired due to alcohol or drug use and that may present a safety concern to other participants. ■ Provision of communication hotline to allow emergency providers to verify that bed space is available. ■ Prohibition against use of alcohol or drugs on premises. Locate suitable treatment programs for those in need. ■ Execution of an Interlocal Agreement to confirm the details of shelter operations and obligations related to funding provided by partner jurisdictions. ■ Ability of Spokane Valley City Council to review the draft agreement before the BOCC votes on it. ■ Inclusion of a recapture provision that requires repayment of the County (and participating jurisdictions') investment should the property later be sold by Spokane without reinvestment in similar facilities. Further, staff have received the following list of questions generated by the Spokane County Board of County Commissioners related to the Havana facility. ■ What will the ongoing operational costs for the shelter be, preferably projected annually? ■ What will be the City's source of funding, and, the entities that will be expected to pay for the ongoing operational/maintenance costs for the shelter? Is the City of Spokane receptive to establishing a Regional Governance and Oversite structure with responsibility for evaluating and reporting on utilization and performance outcomes on a Regional basis? ■ When will HCDAC and BoCC's questions be answered by the City of Spokane? ■ Where is the business plan, and when will it be received by HCDAC and BoCC for review? ■ What is the total cost of purchasing the building and property and the method of valuation? ■ Who chose the site for the shelter location, and, other location considerations? ■ Why did the City of Spokane choose this location for the shelter? ■ Was anyone from the Spokane County's 12 cities and towns, that HCDAC represents, part of the shelter site selection process? If not, why not? ■ How will shelter beds be made available for the County's 12 cities and towns? Including first -responders from outside of the City of Spokane. ■ What is the City of Spokane's plan for the individuals in the shelter to access community resources, since its location doesn't seem to be near them? ■ There is concern that the location of the shelter is in a high crime area. By placing the shelter in this location, does the City of Spokane expect the crime rate to become better or worse, and why? Finally, staff has attached a letter provided to Spokane County and copied to the City of Spokane Valley from Mayor Condon. OPTIONS: Information only. RECOMMENDED ACTION OR MOTION: Information only. BUDGET/FINANCIAL IMPACTS: Unknown, although none directly at this time. STAFF CONTACT: Cary Driskell, City Attorney; Morgan Koudelka, Senior Analyst; Erik Lamb, Deputy City Attorney ATTACHMENTS: Letter from Mayor Condon dated July 19, 2019. i7% Mayor David A. Condon July 19, 2019 Board of Commissioners, Spokane County 1116 West Broadway Avenue, First Floor Spokane, WA 99260 Dear Chair Kuney and County Commissioners, I first want to thank you for your continued collaboration with the City of Spokane in addressing the response to housing and homeless issues in Spokane County. As you are already aware, this is an extremely complicated and crucial matter that takes a multifaceted approach to obtain the positive outcomes we all work so hard to achieve for some of our most vulnerable citizens. Our Community, Housing, and Human Services (CHHS) Department continues to work closely with the County's Community Service, Housing, and Community Development Department and have recently taken this partnership to the next level. This is truly a regional effort and having Spokane County, City of Spokane Valley, and City of Spokane members on the Continuum of Care Board reiterates how determined Spokane is to serving all of our citizens to the best of our ability. The City of Spokane began exploring alternative/new shelter options to better meet the needs of single adults experiencing homelessness approximately 1.5 years ago. CHHS staff have engaged with Continuum of Care experts to identify criteria for a new shelter location. CHHS staff also visited shelter models to help with the design of a possible new space (e.g. the Bergen County Housing, Health, and Human Services Center, which combines a traditional shelter model with a continuous/targeted-capacity project and an "EnVision Center", and is credited with helping the community end homelessness for both veterans and chronically homeless individuals). In October 2018 the City of Spokane identified 4210 E. Sprague (former Grocery Outlet) as a possible location based on what we learned from our local experts and people successfully working in the field on a national level. This was also identified as an ideal location to be a regional hub to better address needs for overcoming barriers for people experiencing homelessness and move them more effectively into permanent housing. This location also serves as a great resource for emergency response agencies (fire, law enforcement, emergency medical) to use when they are working with citizens that do not have secure housing and the emergency no longer exists. The region witnessed how important additional shelter space is last winter when Spokane Valley and Spokane County emergency responders began transporting people to city warming centers and shelters. Earlier this year CHHS staff began soliciting applications for a shelter operator. The City received three proposals, and staff are currently in the review process where the CoC RFP review The City of Choice 808 \V Spokane Falls Blvd. • Spokane, Washington 99201-3335 Phone: 509.625.6250 FAX: 509.625.6563 committee will make recommendations to the CoC Board for approval. If approved, the contract will proceed to City Council for approval. The intent of this shelter is to have overnight sleeping, a day center space with case management, and service providers, with the goal of empowering the client to overcome barriers and participate in the Coordinated Entry process. Through regional partnerships with service providers, this shelter will support client self-efficacy by providing employment referrals, mental health and substance use treatment, disability assistance, and many other services. The City is also researching best practices to add additional components to include: transportation, hygiene, meal services, and storage. We hope to combine best practice with data gleaned from HMIS about what works well in our community to create a wrap-around service site with a shelter. We very much look forward to our collaborative efforts and appreciate the time and resources Spokane County continues to provide. Sincerely, David A. Condon Mayor Ca. CC: Spokane Valley City Council Spokane County HC DAC Kelly Keenan, Director. City of Spokane Community, Housing, and Human Services Kathleen Torella, Director, Spokane County Community Services, Housing, and Community Development CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 30, 2019 Department Director Approval Check all that apply: ['consent ❑ old business ❑ new business ['public hearing ['information ❑admin. report ['pending legislation ® executive session AGENDA ITEM TITLE: EXECUTIVE SESSION: Acquisition of Real Estate GOVERNING LEGISLATION: [RCW 42.30.110(1)(b)] PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: "I move that Council adjourn into executive session for approximately thirty minutes to discuss acquisition of real estate, and that no action will be taken upon return to open session." BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: John Hohman ATTACHMENTS: