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2019, 07-16 Study SessionMINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION Spokane Valley City Hall Council Chambers Spokane Valley, Washington July 16, 2019 Attendance: Rod Higgins, Mayor Pam Haley, Deputy Mayor Brandi Peetz, Councilmember Linda Thompson, Councilmember Ben Wick, Councilmember Sam Wood, Councilmember Arne Woodard, Councilmember Mayor Higgins called the meeting to order at 6:00 p.m. John Hohman, Deputy City Manager Chelsie Taylor, Finance Director Erik Lamb, Deputy City Attorney Mike Stone, Parks & Rec. Director Mark Werner, Police Chief Bill Helbig, City Engineer Christine Bainbridge, City Clerk ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Haley, seconded, and unanimously agreed to approve the agenda. 1. Council Goals/Priorities for Use of Lodging Tax Advisory Committee Funds — Chelsie Taylor Finance Director Taylor went over the background information as noted on the RCA, including the 1.3% tax rate, the Lodging Tax Advisory Committee structure, state rules governing use of the initial 2% lodging tax, and the Council goals and priorities, and said she is seeking input on those goals and priorities. Ms. Taylor also noted that the 2020 budget is being developed to include the $30,000 set aside amount for advertising CenterPlace. There was discussion about the last goal with Councilmember Wick suggesting its elimination, since that addresses the 1.3% tax while the title of the Goals and Priorities are for use of the initial 2% lodging tax, and said he still encourages a plan for the 1.3% tax. Councilmember Woodard said the goals have been changing every year and he would like to keep them as they are as changing them confuses those who apply; said that goal #6 was added by Councilmember Wick a year or so ago; said he thinks it is worthwhile to have it there so we don't lose track of that in the future; adding that Council probably needs further reports on Plantes Ferry. Councilmember Wood agreed that goal #6 doesn't seem to be in the right place. Deputy City Manager Hohman noted that goal #6 is to develop a plan; that Council could probably eliminate that as we are moving forward with a plan and will be back to Council relatively soon with an update, perhaps in a month or two. Director Taylor noted that these goals go to the LTAC committee and are also included as part of the lodging tax grant application, but that the application does not reference the 1.3% tax. There was Council consensus to remove goal #6 from the goals and priorities, and there were no other suggested changes. It was noted this item will be included on the July 30 agenda for a motion consideration to formally approve the goals and priorities. 2. Potential and Pending Projects — Chelsie Taylor Director Taylor mentioned the amended spreadsheet before Council correcting the numbers which did not match on the first version. She noted that this matter was just reviewed at the June budget workshop, and tonight's information clarifies some of the data, making sure the committee projects are properly labeled, and moved where they should be, i.e. in progress or as future projects; she brought Council's attention to the figures contained in the box on the left side of the spreadsheet. Discussion moved to the potential allocations shown on page two of the RCA, as discussed by Council at the June 11 budget workshop, for Council Study Session: 07-16-2019 Pagel of3 Approved by Council: 08-13-2019 funds for the Street O&M Fund 101, the Pines Grade Separation Project, Park Land Acquisition, Balfour Park, Sullivan and Trent Interchange, and the funds to be earmarked to address surprises and/or challenges. There was discussion about each potential allocation and confirmation by Director Taylor that `committed' funds means that Council has given consensus to allocate for those projects. Ms. Taylor explained that the list evolves and the generally higher profile projects require multiple years to accumulate funding, and that other shown allocations are a combination of what Council wants and what staff believes are high priority, and that Council is aware of those and generally agrees with those allocation suggestions. Deputy Mayor Haley said she would advocate for funding the Pines Grade Separation project as the cost of property goes up and the more delays, the higher costs; she suggested fully funding Pines through the design and property acquisition which would put us in a good place for receiving a grant. The $1.5 million from the SRTC for the right-of-way, and design funds was mentioned with Councilmember Wick asking if the CRISI grant funds are included. Director Taylor and Mr. Hohman both noted those Figures will need to be refined and brought back to Council. Councilmember Woodard agreed with the need for funds for the Pines Grade Separation project; said we could postpone Balfour Park but will have to come up with funds eventually, and that he would like the Street O&M struck and continue with the subsidy, adding that as long as that subsidy continues, the heart of the matter gets postponed and that Council needs to come up with a solution; and said he would also like to see the earmarked funds at $1 million. Mayor Higgins agreed to come back with more solid numbers for the Pines Grade Separation project; and stated that he isn't sure we need $1 million as earmarked, but agreed some funds should be set aside. Mr. Hohman added that there is the option of including funding for the Street O&M fund or cutting the street maintenance contract; said staff will continue to work to bring options and information to Council as there is not a consensus from Council in looking at other funding options. Mayor Higgins noted that it was brought up at the budget workshop to subsidizc for one more year, keeping in mind that the issue can't be delayed further. To summarize, Director Taylor said she will get refined numbers and needed funding for the Pines Grade Separation project, and Council concurred. Councilmember Thompson agreed with the idea of keeping funds earmarked for the unknown. There was also brief discussion on the Sullivan Trent Interchange and of our partnership with Spokane County, with Mr. Hohman noting that our share is relatively small. Director Taylor said she will revise these figures and bring the information back to Council again in the near future. 3 Spokane Regional Transportation Council Census 2020 Complete Count Contribution — John Hohman Deputy City Manager Hohman explained that staff is seeking Council consensus on a contribution to SRTC (Spokane Regional Transportation Council) regarding hiring a short term Census Coordinator whose salary would be administered through Innova Foundation; that the estimated total cost is $100,000 and Spokane Valley's share would be $10,102, which is based on our relative share of the County's population. As the City's representative on SRTC, Councilmember Woodard said they hired the coordinator last week and SRTC understands budgets are well underway for 2020; said the idea behind hiring this person is to get the most accurate count information as the data is important when it comes to grants and assistance from the state or federal government, as well as other agencies; said the person hired is highly talented and has a background on this type of work. Mr. Hohman asked if there was Council consensus to move this forward as a 2019 budget amendment, or to include it in the 2020 budget. It was mentioned that this would be for one year only. There was general Council consensus to include in this in the 2019 budget. 4. Advance Agenda—Mayor Higgins Councilmember Wick asked about adding an item to have the SRTC Census Coordinator come to a council meeting to discuss their duties and position, and Council agreed. Council Study Session: 07-16-2019 Page 2 of 3 Approved by Council: 08-13-2019 5. Council Comments — Mayor Higgins There were no additional Council comments. 6. DeputCity Manager Comments — John Hohman Mr. Hohman gave an update on the middle school crosswalk; and mentioned the two letters at the dais. There were no suggested changes to the letter addressed to the Washington Association of Sheriffs and Police Chiefs (WASPQ regarding the Mental Health Field Response Team and Council agreed to the Mayor signing the letter and sending it as drafted. There was some discussion about the draft letter to the Board of Commissioners concerning the proposed Havana facility for the homeless, and it was determined to omit the third paragraph on page one, to add a sentence to the end of the preceding paragraph to state "including in the possibility of the purchase and operation of the Havana facility"; after which Council agreed to have the Mayor sign the letter and send as modified. It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting adjourned at 6:52 p.m. A Christine Bainbridge, City Clerk Council Study Session: 07-16-2019 Approved by Council: 08-13-2019 k WOW ���09� a Page 3 of 3 CITY OF SPOKANE VALLEY, WA 16,885,878 Pending I Potential Projects Warksheet 3,86fi 000 - Improvements at proposed SCLD Balfour site Estimated -Phase 2&3- Appleway Landscaping(Park to University) Total - Parkland acquisition Projed - Railroad Quiet Zones study Cos( Completed or In-aroalaSS: 110,000 - Projects completed in prior years (see attached list on pg 2) 37,270,309 - Pavement Pres Program Fund #311 (through 2017) N/A - Appleway Trail- amenities- University to Pines (CN 2019) 664,320 - Appleway Trail - Sullivan to Carbin (CN 2018) 2,362,503 - Appleway Trail - Evergreen to Sullivan (CN 2019) 2,395,000 Bridging the Valley 310,000 --Barker Road / SNSF Grade Separation' 24,671,321 -Pines Road Underpass' 'and 28.776.01M Pm9GMft acquisition ($599.000) - Transfer to Street O&M Fund #101 for 2019 operating deficit 599.690 907,000 Barker Road corridor improvements 125,522,311 -Euclid to Trent 3,400,000 -Additional in 2019 to complete Euclid to Barker GSP 0 - Gotland Ave Construction 3,000,000 Future Construction: 16,885,878 - Balfour Park development 3,86fi 000 - Improvements at proposed SCLD Balfour site 1,300,000 -Phase 2&3- Appleway Landscaping(Park to University) 3,000,00D - Parkland acquisition 1,000,000 - Railroad Quiet Zones study 85,00D - Bus slops and pedestrian crossings on Indiana Ave. 110,000 - Sullivan Park land acquisition 844,000 - Sullivan Park water line installation 152,858 - Appleway Trail - Balfour to University D Barker Road corridor improvements 347,000 -Euclid to Spokane River 4,190,OOD -Additional In 2019 to complete PE for Euclid to Spokane River 310,000 -1-90 to Appleway 3,629,000 -Appleway to South City Limits 2,854,000 - SVPD land acquisition 235,000 Total of Capital Projects 125,522,311 "included In 6 -year TIP 1,485,417 General Fund transfers - 2013 through 2017 16,885,878 General Fund- 2018 transfer for misc. cap projects 1,000,000 General Fund- 2018 transfer of 2016 fund bal>50% 2,795,429 General Fund- 2019 transfer of 2017 fund bal>50% 7,119,300 Developer contribution(Library District) -2013 3,180 Developer contribution (Library District) -2014 4,675 Net proceeds on sale of Carnahan properties -2018 373,397 Fund 310 Civic Buildings Capital Project 28,181,859 Uses 0 Projects Completed in Prior Years 11,363,353 Appleway Trail - Sullivan to Corbin 347,000 Appleway Trail - Evergreen to Sullivan 323,325 Barker Road/ BNSF Grade Separation 1,421,321 Pines Road Underpass 1,985,417 Bus slops & ped crossings on Indiana Ave. 110,000 Sullivan Park land acquisition 844,000 Sullivan Park water line installation 152,858 Barker Road corridor improvements 1,485,417 Additional Barker- Euclid to Trent 1,238,983 Additional Barker- Euclid to Spokane River 310,000 Balfour Park development 1,485,417 Improvements at proposed SCLD Balfour site 460,715 Transfer to Street O&M Fund #101 907,000 Garland Ave Construction 1,500,000 SVPD land acquisition 235,000 Difference P:\l. General Governance\Budget\2020 Budget\Finance\Potential and Pending Projects.xlsx Amended Agenda Item #2 7/10/2019 Project Finandn 0 Grant Financed City Financed Bond Financed Other Total Unfunded Secured Grants Potential / Anticipaled Grants General Fund Fund 101 Street Fund Fond 103 Paths & Tralls Fund 123 Fund 309 Civic Facilities Parks Capital Re lacement Project Fund 310 Civic Buildings Capital Project Fund 312 Capital Reserve Fund 301/302 - REET 0 2,08656 0 0 0 3,222,572 0 36,448 18,066,423 N/A 539,320 0 0 0 14,742,522 0 0 0 59,300 0 0 1,157,368 11,383,353 469,106 7,849,573 1,609,087 37,270,309 0 4,657,738 0 6,835,707 905,302 0 2,08656 0 0 0 3,222,572 0 36,448 18,066,423 N/A 539,320 0 0 0 0 0 125,000 0 0 0 0 0 664,320 0 1,763,000 0 0 0 50,000 0 182,503 0 347,000 0 0 0 2,362,503 D 2,071,675 0 0 0 0 0 0 0 323,325 0 0 0 2,395,000 D 21,041,000 0 0 0 0 0 0 0 1,421,321 2,209,000 0 0 24,671,321 0 1,890,000 24,200,583 1200,000 0 0 0 0 0 1,485,417 0 0 0 _ 28,776,000 'L 0 0 0 9 0 0 0 0 a 500;900 0 0 9 590;000 J 0 0 0 0 0 0 D 0 0 9D7,000 0 0 0 907,000 0 675,600 0 0 0 0 0 0 0 1,485,417 0 0 0 2,161,017 1,238,983 0 0 0 0 0 0 0 0 1,238,983 0 0 0 1,238,983 (1,238,983) 0 0 0 0 0 0 0 0 1,5D0,000 0 0 1,500,000 3,000,000 0 0 0 0 0 0 D 0 0 1,485,417 0 0 0 1,485,417 2,380,583 0 0 0 0 0 0 0 839,285 460,715 0 0 0 1,300,000 0 0 0. 0 0 0 D 0 0 0 0 0 0 0 3,000,000 0 0. 0 0 0 D 0 0 0 0 0 0 0 1,000,000 0 0 0 0 0 0 0 0 0 0 0 0 0 85,000 0 0 0 0 0 0 0 0 110,000 0 0 0 110,000 0 0 D 0 0 0 0 0 0 844,000 0 0 0 844,000 0 0 0 0 0 0 D 0 0 152,858 0 0 0 152,858 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,181,400 0 0 0 0 D 0 0 0 0 0 29,000 3,210,400 979,600 0 D 0 0 0 0 0 0 310,000 0 0 0 310,000 0 0 3,138,00D 0 0 0 0 0 0 0 0 0 0 3,138,000 491,000 0 2,468,00D 0 0 0 0 0 0 0 0 0 0 2,468,000 386,000 0 0 0 0 0 0 0 0 235,000 0 0 0 235,000 0 Page 1 of 2 CITY OF SPOKANE VALLEY, WA Pending I Potential Projects Worksheet Capital Projects Completed in Prior Years: - Phased -Appleway Landscaping (Dora to Park) - Business Route Signage - Joint Site Design- Balfour Park/Library - Sullivan Road West Bridge replacement - City Hall - Sculpture siting at City Hall - Appleway Trail - University to Pines (Completed) - Appleway Trail - Pines to Evergreen (Completed) - Carnahan & 6th - ROW acquisition - Remove & reconstruct Euclid Ave (Flora to Barker) after County Installation of sewer P;\l. General Governance\Budget\2020 Budget\Finance\Potential and Pending Projects.xlsx 7/10/2019 Estimated Total Grant Financed Cit Financed 0 0 0 0 Potential / 0 Fund 101 Funtl 103 Fund 12& Fund 309 Fund 310 Fund 312 Fund 301/302' Project Secured Anticipated General Street Bathe& Civic Facilities Parks Capital Civic Buildings Capital 0 Bond 21,139 0 57,601 0 Cost Grants Grants Fund Fund Trails Re lacement Pro ec( Ca ilei Pfp ect Reserve REET Financed Other Total Unfunded 261,993 0 0 0 0 0 0 0 0 261,993 0 D 0 261,993 0 21,139 0 0 0 0 0 D 0 0 21,139 0 0 0 21,139 0 57,601 0 0 0 0 0 D 0 0 57,601 0 0 0 57,601 0 15,493,248 13,046,330 0 0 0 0 0 0 0 1,713,284 365,803 0 367,831 15,493,248 0 14,104,025 0 0 0 0 0 0 0 1,157,368 5,097 084 0 7,649,573 0 14,104,025 0 46,760 0 0 0 0 0 0 0 0 46,760 0 0 0 46,760 0 1,614,679 0 0 0 0 59,300 0 0 0 1,452026 103,303 0 50 1,614,679 0 1,970,554 1,696,192 0 0 0 0 0 0 0 274,462 0 0 0 1,970,654 0 659,004 0 0 0 0 D 0 0 0 659,004 0 0 0 659,004 0 3,041,206 0 0 0 0 0 0 0 0 1,800,000 0 0 1,241,206 3,041,206 0 37,270,309 14,742,522 0 0 0 59,300 0 0 1,157,368 11,383,353 469,106 7,849,573 1,609,087 37,270309 0 Page 2 of 2 Spokane 10210 E Sprague Avenue 1 Spokane. Valley WA 99206 valley Phone: (509) 720-5000 1 Fax: (Sok) evalle . www.spokanevalley, org July 17, 2019 Board of Commissioners, Spokane County 1116 West Broadway Avenue, First Floor Spokane, WA 99260 Dear County Commissioners: The City of Spokane Valley City Council and staff recently became aware of an on-going effort by the City of Spokane to acquire property at the southwest corner of Havana Street and Sprague Avenue, which is the former Grocery Outlet store. We understand the intended use of the property will be to operate a homeless shelter and Spokane would like other jurisdictions to assist with funding associated with the purchase and remodel costs. We further understand that Spokane County has set aside $1.2 million for this purpose. As these funds are comprised of recording fees that include those originating from Spokane Valley, we felt it important to engage in discussions with you about this issue, and to request that we be included in future discussions between Spokane County and the City of Spokane on any future purchase or operation agreement. Further, we believe that such a cooperative approach will benefit each jurisdiction and the region as a whole in addressing the homelessness issues we are all facing. The City of Spokane Valley does not have any identified or designated homeless shelter bed space within our jurisdictional limits. Due to the recent appellate decision from the Ninth Circuit Court of Appeals case of Martin v. City of Boise, originating from Boise, Idaho, there may be limits for jurisdictions on enforcing prohibitions on public camping based upon availability of homeless beds. Spokane Valley and its citizens currently pat ticipate in the regional system through CDBG, document recording, and Consolidated Homeless Grant Funds. However, given the issues identified in Martin, we desire to discuss how we may be more collaboratively engaged with Spokane and Spokane County in the use of those funds, including in the possibility of the purchase and operation of the Havana facility. We fully understand that a necessary facility must not create unreasonable obstacles to those who need temporary emergency shelter. Our view is that those who use these facilities need to be invested in working to move from their current situation to one where they can acquire permanent, stable housing and become self-sufficient. As such, we would welcome the opportunity to discuss reasonable use requirements with the Board, such as participation in the programs offered at the EnVision Center, limitations on drug and alcohol use, and minimal working requirements such as assisting in food preparation or clean-up. We also understand that there are a number of unanswered questions at this time about the operation of the Havana facility, including whether it will serve men, women, and families or be limited to a particular group. We believe these are necessary questions and would like to participate in such discussions. We feel that providing temporary shelter for our local homeless population to escape the elements in a safe place while they are working toward obtaining employment and permanent housing is the best way to address the homelessness problem and achieve reasonable progress and we hope the Board feels the same. We look forward to working with Spokane County and the City of Spokane in discussing this proposal in more detail. If you have any questions or comments, please feel free to contact City Manager Mark Calhoun, City Attorney Cary Driskell, Senior Administrative Analyst Morgan Koudelka, or Deputy City Attorney Erik Lamb. Very truly yours, L.R. Higgins, Mayor LRH/pd c: Spokane Valley City Council Spokane City Council Spokane County HCDAC Kelly Keenan, Director — Spokane Community, Housing and Human Services Kathleen Torella, Director — Spokane County Community Services, Housing, and Community Development Spokane j• alley 10210 East Sprague Avenue + Spokane Valley WA 99206 509.720.5000 ♦ Fax: 509.720.5075 ♦ cityhatt@spokanevalley.org July 17, 2019 Washington Association of Sheriffs and Police Chiefs (WASPC) 3060 Willamette Drive NE Lacey, Washington 98516 Re: WASPC grant opportunity — Mental Health Field Response Team Please accept this letter of support on behalf of the City of Spokane Valley for the Mental Health Field Response Team Grant Program. Both the Spokane County Sheriffs Office and Spokane Police Department have operated co -deployed teams with Frontier Behavioral Health (Frontier) to respond to individuals experiencing a behavioral health crisis. The intent of the co -deployed teams is to reduce or eliminate involvement and recidivism in the criminal justice system by those individuals with mental health issues and who have contact with our criminal justice system. Both agencies' co -deployed teams have successfully diverted a high number of the target group from jail and emergency departments -82% by the Spokane County Sheriff s Office, and 70% by the Spokane Police Department. Frontier, the Spokane County Sheriffs Office, and Spokane Police Department seek to expand their current co -deployed mental health professional and law enforcement teams under the WASPC grant. A regional team with additional resources would make a significant impact in our community, including the cities of Spokane and Spokane Valley, and incorporated and unincorporated communities in Spokane County. Additional co -deployed teams would result in better continuity of care, improved case planning, and relationship building with individuals. The co -deployed teams would also strengthen the partnerships with providers of diversion services. We think this will make our community a safer place as a result. The reports our Council has received from Police Chief Mark Werner identify positive effects from the co - deployed teams' interactions with individuals who are part of this target population. These co -deployed teams have immediate access to resources such as respite beds, outpatient mental health treatment, voluntary inpatient treatment, primary care clinics, and other necessary supportive services. Furthermore, these co -deployed teams identify individuals who are incarcerated in Spokane County Jail who would likely benefit in the future from their approach. They then visit these individuals in the jail and establish a relationship with them, identify his/her needs, and allow the time to put resources and services in place prior to the individual's release. These stabilizing community resources provide an opportunity to decrease an individual's recidivism rate, directly achieving the primary goal of the Trueblood settlement funding, as well as the WASPC grant program. We thank you for your support, and strongly enforcement/behavioral health professionals in our please let me know if you have any questions. LRH/pd e: Spokane Valley City Council urge you to fund additional co -deployed law community. Thank you for your consideration, and Very truly yours, L.R Higgins, Mayor