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2019, 09-17 Study SessionAGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT Tuesday, September 17, 2019 6:00 p.m. CITY HALL COUNCIL CHAMBERS 10210 E Sprague Avenue (Please Silence Your Cell Phones During the Meeting) CALL TO ORDER ROLL CALL APPROVAL OF AGENDA PROCLAMATION: (a) Constitution Week; (b) Alcohol and Drug Addition Recovery Month DISCUSSION LEADER SUBJECT/ACTIVITY GOAL 1. Erica Amsden, Gloria Mantz 2. Chelsie Taylor 3. Mayor Higgins 4. Mayor Higgins 5. Mark Calhoun ADJOURN Study Session Agenda, September 17, 2019 Barker/I-90 WSDOT Interchange Project Outside Agency Funding Requests Agency: 1. Baskets for Babies 2. Elevations Childrens Therapy 3. The Family Guide -Earth Day 4. The Family Guide-Winterfest 5. Family Promise 6. GSC Meals on Wheels 7. JAKT 8. KYRS Thin Air Comm. Radio 9. NAOMI Discussion/Information Presentations Amount Requested: $2,500 $10,000 $5,000 $150,000 $18,750 $18,900 $82,000 $2,000 $10,000 10. Spokane Ctr for Independent Living $20,000 11. Spokane Valley Arts Council $175,300 12. Spokane Valley Heritage Museum $18,110 13. Spokane Valley Partners $75,000 14. Spokane Valley Summer Theatre $5,000 15. Teen & Kid Closet $20,000 16. Valley Parent Co -Op Preschool $4,975 17. Valleyfest $100,000 18. Wa. Small Business Dev. Ctr $30,000 19. Widows Might $35,000 20. YWCA $7,000 Advance Agenda Council Comments City Manager Comments Discussion/Information Discussion/Information Discussion/Information CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 17, 2019 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. Report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: WSDOT Barker Rd/I-90 Westbound and Eastbound Interchange Projects Update GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: September 4, 2018 — Administrative Report on Project and WSDOT Interlocal Agreement November 20, 2018 — Motion Consideration on WSDOT Interlocal Agreement January 8, 2019 — Motion Consideration: Barker Rd/I-90 Westbound (WB) Interchange — Modified WSDOT Interlocal Agreement BACKGROUND: Improvements at the existing Barker Road/I-90 interchanges are warranted to handle current traffic volumes. Currently, the Barker Road Bridge over 1-90 has two lanes which is the limiting factor for traffic capacity and does not meet height clearance requirements. To add additional lanes, the existing bridge will need to be reconstructed or 1-90 will need to be lowered. Based on this, construction of a new bridge would likely be the best option for increasing capacity at Barker next to 1-90. The Washington State Department of Transportation (WSDOT) has secured funding to improve the eastbound and the westbound interchange at Barker Road. Part of the funding includes Connecting Washington funds which includes improvements to the 1-90 corridor from Barker Road to Harvard Road. WSDOT has hired HDR Inc. to design the interim improvements for the eastbound interchange on the south side of the freeway. Per WSDOT's request, the City is managing the engineering design of the interim improvements of the westbound interchange, WSDOT is paying for the costs of the engineering phase, including internal City costs. Interim improvements for both projects include a single roundabout with additional approach lanes. Interim improvements are expected to begin failing in 2027. Full buildout requires two lane roundabouts and adding capacity to the Barker Road Bridge over 1-90. Due to the proximity of Boone Avenue and Broadway Avenue to the roundabouts, the location of the splitter islands require that traffic from Boone and Broadway (east of Barker) be restricted to right -in right -out access only. HDR Inc., the consultant designing both projects, will discuss the impacts of these restrictions. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: The Interlocal Agreement between the City of Spokane Valley and WSDOT specifies that the City will design the westbound interchange on behalf of WSDOT and that the City will be reimbursed for its costs up to $900,000. All construction costs for this project will be borne by WSDOT. STAFF CONTACT: Gloria Mantz, Engineering Manager; Erica Amsden, Project Manager ATTACHMENTS: Power Point Presentation Erica Arriglort, PE, Spokane Vallel Project Manager Gloria Mantz, PE, Spokane Valley Engineering Manager Scott Marshall, PE, HDR Engineering Tom Brasch, PE, WSDOT WSDOT Project Location September 17, 2019 Barker Road and I-90 Interchange (EB and WB Ramp Terminals) High Average Daily Traffic (ADT) Barker Rd — 13,700 I-90 Eastbound: 8,800 (off) Westbound: 10,000 (on) 2 mane 4, Val ley Existing Conditions September 17, 2019 Project Detai Vehicle ADT at Barker Rd Total Vehicle Collisions (2013- 2017) Injury Collisions (2013-2017) Property Damage Collisions (2013-2017) 3 13,200-13,700 WB— 10 EB — 7 WB -6 EB -2 WB -4 EB -5 Siollane .000Val ley Project Purpose September 17, 2019 Improve Safety Improve Level of Service Add Non -Motorized Facilities Spokane .000 Val ley WSDOT Combined Budget September 17, 2019 Funding Sources State Funds (Connecting Washington Account) Federal Funds (Federal Corridor Earmark Funds) Total Project Dollars Project Expenditures Preliminary Engineering Right of Way Construction Total Project Dollars 5 $ 3,900,000 $ 2,709,449 $ 6,609,449 1,709,449 600,000 4,300,000 6,609,449 Spokane .000 Val ley 2020 Level of Service (LOS) & v/c Ratio S`�embe11019 Table 4. and 6.: 2020 AM and PM Peak Hour Traffic Operations Adapted Barker Road Intersection Control Type AM Delay LOS Ma WIC PM Delay LOS Max a/c NO BUILD OPTION (SIGNAL REMAIN SI 1-90 WB Ramp Terminal='Gataldo Avenue Signal 72.2 E 21.3 c I-00 EB Ramp Terminal BUILD OPTION (ROUNDABOUT) I-00 WB Ramp Terminal= Gataldo Avenue 1-90 EB Ramp Terminal Signal 84..E 93 R':und a,OUt 6.4 A 0.54 5 A 0. 5 Round- about oundabout & 2 A 0.77 7.9 A 0.75 *Source: Draft ICE Troffrc Arlo fysis Report dated August 12, 2019 6 .000Val ley 2027 Level of Service (LOS) & v/c Ratio S`�embe11019 Table 7. and 8 • 2027 M and PM Peak Hour Traffic Operations (Adapted) NO BUILD OPTION (SIGNAL REMAINS) Control Type AM Delay LOS Max v)c 1-90 WB Ramp Terminal:Catalda Avenue Signal 102.8 F 1-90 EBRamp Terminal Signal 122.5 F BUILD OPTION iROUNDABaUT7 1-90 WB Ramp Terminal' Lataldo Avenue 1-90 EB Ramp Terminal Round- about Round- ab0Llt `Source, Draft :CE Troffic.4.naly-sls Report doted August 12..2019 7 0.59 0.75 28.6 0 141.7 F 0.64 i 117 1H Val ley Project Design Summary - Overview September 17, 2019 1-90 EB ROUNDABOUT lit z L 1-90 WB ROUNDABOUT 8 LIJ 4011,40 BARKER RD woma.711!!!-N - • • i BARKER RD • ane 4..00 Val ley 9 Project Design Summary — I-90 WB September 17, 2019 Roadway Configuration and Design I-90 Westbound Ramp Terminal (Partial Cloverleaf) Two-way I-90 WB on/off ramp, Barker Road and Cataldo Avenue Intersection Provide southbound to westbound on-ramp right turn lane for capacity Extend raised channelization through Boone Avenue Spokane .000 Val ley 1 Project Design Summary — I-90 WB September 17, 2019 BIKE LANE TERMINATION AND TRANSITION SB TO WB RIGHT TURN LANE SINGLE LANE ROUNDABOUT 10 MEDIAN EXTENDS NORTH BOONE AVE REQUIRED TO BE 1 RIGHT -IN, RIGHT -OUT PEDESTRIAN FACILITIES MAINTAIN CATALDO-1 AVENUE ACCESS Project Design Summary — I-90 WB September 17, 2019 GREENACRES RD MISSION AVE SHARP AVE BOONE AVE v BARKER RD BOONS AVE I I ai EXISTING INTERSECTION SPACING DOES NOT MEET STANDARDS. ACCESS RESTRICTION REQUIRED. 11 Boone Ave access 41 CROSSWALK WITH PROTECTED REFUGE PROPOSED MEDIAN EXTENDS NORTH BOONE AVE REQUIRED TO BE RIGHT -IN, RIGHT -OUT I-90 WB (ON/OFF) Project Design Summary — I-90 EB September 17, 2019 12 Roadway Configuration and Design I-90 Eastbound Ramp Terminal (Diamond) Diamond configuration, one-way EB on/off ramps and Barker Road Provide eastbound off -ramp right turn lane for capacity Extend raised channelization through Broadway Avenue east of Barker Road Spokane .000 Val ley Project Design Summary — I-90 EB 13 September 17, 2019 SINGLE LANE ROUNDABOUT F.7I. 90 EB (OFF) �Nl EB TO SB RIGHT TURN LANE MEDIAN EXTENDS SOUTH BROADWAY AVE REQUIRED TO BE RIGHT -IN, RIGHT -OUT BROADWAY AVE PEDESTRIAN FACILITIES SHOULDER TRANSITION FOR BIKES Spokane .000 Val ley Project Design Summary — I-90 EB September 17, 2019 EXISTING INTERSECTION =:. SPACING DOES NOT MEET STANDARDS. ACCESS RESTRICTION REQUIRED. BROADWAY AVE MEDIAN EXTENDS SOUTH BROADWAY AVE REQUIRED TO BE RIGHT -IN, RIGHT -OUT Broadway Ave (east) access 14 Siiikane al ley Project Design Summary — I-90 EB 15 September 17, 2019 BROADWAY AVE CONCEPTUAL REALIGNMENT OF BROADWAY AVE kane Val le) Roundabout Truck Accommodation September 17, 2019 pi 5 hi J F(;FNIZ Design truck can navigate all turning movements. WB -67 Truck DESICH VE.CLE 0.11.571 VE NICLR PATH FRONT MIL TRAGISNRI REAR WHEEL TAACI IN3 16 AUTOTURN SOFTWARE TO MODEL TRUCK MOVEMENTS CATALDO AVE — DESIGNED FOR WB -50 (ACCOMMODATES WB -67) >Val ley Construction Traffic Management PIan September 17, 2019 17 Traffic Management Plan (TMP) under WSDOT review. Draft TMP is considering: Summer construction, 3 to 4 month duration Constructed under traffic Partial/limited closures of interchanges on weekends, with detours in place (Mission, Sprague, Flora, etc.) Night time work to expedite duration Maintain business access at all times Spokane .000 Val ley Next Steps September 17, 2019 Public Open House —October City Council Project Update — late October WSDOT Design Approval — early 2020 Construction Schedule —summer 2020 18 Spokane .000 Val ley 19 Questions September 17, 2019 117 IN tan~ jUalley Spokane Valley 'l0 ro cta.matio n City of Spokane vatTy, Washington Constitution Week WHEREAS, September 17, 2019, marks the two hundred thirty second anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS, It is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary, and to the patriotic celebrations which will commemorate the occasion; and WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 23, as Constitution Week. NOW, THEREFORE, 1, Rod Higgins, Mayor of the City of Spokane Valley, on behalf of the Spokane Valley City Councilmembers, do hereby proclaim the week of September 17 - 23 as Constitution Week and I encourage all citizens to reaffirm the ideals the Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering lost rights may never be regained. Dated this 17th day of September, 2019. L.R. Higgins, Mayor Spokane jUalley TROCLA31ATION CITY OE STP070E V. LGE ; WA,SJ1I7(gTON A1 o'; . W and Druviddiction Agovety & 1ontfi WHEREAS, Substance abuse in Washington State is an ongoing challenge to the economic and physical health and welfare of our communities; and WHEREAS, Every day, men, women, and youth enter into treatment for substance abuse while families seek hope and recovery in support programs offered through community resources and counseling; and WHEREAS, Treatment and recovery programs help thousands of individuals get their lives back through restored health and productivity which in turn helps our young people succeed in school, provides children with capable and caring parents, and returns valued members of society back to their communities; and WHEREAS, The key to eroding social stigmas about addiction is to first, recognize addiction as an illness; second, to treat people who are struggling with addiction, in recovery, or at risk for alcohol and other drug problems, with respect and dignity; and third, to educate others about illnesses such as addiction to create better understanding and avenues for support; and WHEREAS, Acknowledging National Alcohol and Drug Addiction Recovery Month offers an opportunity to educate citizens, community organizations, public officials, and civic leaders about the impact alcohol and other drugs has on our community while giving hope for recovery. NOW, THEREFORE, 1, Rod Higgins, Mayor of the City of Spokane Valley, on behalf of the citizens of Spokane Valley do hereby proclaim the month of September 2019, as ALCOHOL AND DRUG ADDICTION RECOVERY MONTH in the City of Spokane Valley and 1 urge citizens to join in promoting the benefits of drug and alcohol addiction treatment and recovery. L.R. Higgins, Mayor CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 9th, 2019 before 4:00 p.m. Applicant: Baskets for Babies Phone: 509-214-2634 E-mail contactus@basketsforbabies.org Address: PO Box 14594 City: Spokane Valley State WA Zip 99214 Applicants are: Non-profit 501 c 3 Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Tamara A McClellan Phone: 50-216-0742 E-mail contactus@basketsforbabies.org 2 Address PO Box 14594 City Spokane Valley State WA Zip 99214 Amount requested: $ 2500. 00 Applicant's match: $ We currently buy cribs as our funds allow. Total project budget: 2500. Is this a new or continuing activity? continuing City of Spokane Valley Request for 2020 Grant Page 4 of 6 HISTORY: Baskets for Babies is a 501(c)3 non-profit organization and all donations are tax-deductible. We are currently located in the Spokane Valley. We are incorporated with the State of Washington. We have been distributing to families in our community since February of 2010 Our goal is to provide basic baby supplies and clothing to new parents, who cannot afford to do so, due to the loss of a job, illness, or other life struggle, living in the Spokane area. We are a Cribs for Kids partner. We promote Safe Sleep to all of our families. Our Baby Basket program gives children born into hard times, the chance for healthy development that every child deserves. Being able to provide their baby with a safe bed and basic necessities increases the self-esteem of new mothers in need and makes for happier, more confident moms. Newborn babies are a blessing and a joy. Their first days should be a time of joy for new parents; bonding with baby and focusing on getting their new life off on the right foot. Unfortunately many families are struggling to do so in this trying economy and cannot even provide the basic necessities to their newborn. No parent should ever have to choose between food and diapers. PROJECT SUMMARY: Our greatest need for this program is the purchase of portable cribs ( pack and plays) . We give them out on a loaner basis, hoping they will be re -donated to the program for another family to use, however that is not always the case. Some families move away, some are lost when families lose housing, some give them away, and some are just damaged and unsafe to pass one to another child. Each crib runs around $60, but it is a small price to pay for that child to have a safe place to sleep. With funding we could purchase new cribs to give to these families. We average 4 cribs per class bringing the year total to approximately 44 cribs a year (we don't have a class in December due to weather, holidays, and our Christmas event.) and that number continues to climb. We are a cribs for kids partner, and order the majority of our cribs from Cribs for Kids. The Cribs for Kids® Exclusive Unit meets all ASTM F-406, JPMA, and CPSIA safety requirements and has the safest Air Permeability test of 93.9. The cost of 44 cribs with shipping is $2991.57 and would cover our yearly crib costs, but any amount would be a blessing to our program, in buying as many cribs as the funding would allow. SCOPE OF WORK: There are so many charities, in the Spokane area, but I want to tell you why we are different... First off, let me tell you what we do. We run a 100% volunteer 501c3, that teaches infant safety to new parents free of charge,.. they also receive a $100+ layette for their baby with diapers and all the things baby needs, also free of charge... We also have a crib program, which is where most of our money goes. We purchase portable cribs and give them out, also free of charge to low income families who cannot afford a bed for their new baby. SIDS ( Sudden infant death syndrome) is the leading cause of death among infants 1 month to 1 year old, and claims the lives of about 1,400 each year in the United States. All babies need a safe bed of their own. Why Baskets for Babies? • -We are 100% volunteer. O Low income families attend a free baby shower, and receive almost everything they need to bring new baby home. • We teach new parents about Shaken Baby syndrome, and offer local resources to get support. © Shaken Baby syndrome is the leading cause of physical child abuse deaths in the U.S.. O 1300 cases in the US each year- 80% suffer life long disabilities, and 20% die. • We teach recall awareness. o Many of our parents are getting items used, and from other parents;which most likely do not meet current safety guidelines. • Many families cannot afford a safe bed for baby. We offer safe beds on a loaner basis. a We teach Safe sleep; We teach about SIDS and educate our new parents on how to avoid accidental suffocation and strangulation. O In 2017, there were about 1,400 deaths due to SIDS, about 1,300 deaths due to unknown causes, and about 900 deaths due to accidental suffocation and strangulation in bed. We are located in the Spokane Valley but serve all over Eastern WA and Northern ID. We are different! We assist new parents with much needed items for free, but we do not give a hand out, we give a hand up. They not only get items for their new baby, but learn a ton about infant safety! Shaken baby syndrome, SIDS and suffocation hazards, recall awareness and more! There have been some horrible deaths in our community over the last few years.( here's just a few) *Fri 19 Aug 2005 Police investigate parents in death of 5 -month-old *Wed 13 Jun 2018 Spokane Valley mother accused of killing her 6 -month-old baby *Wed 14 Sep 2016 Police suspect 2 -year-old killed by mother's boyfriend *Tue 20 Oct 2015 CPS caseworker missed chances to intervene before death of Pullman baby * Wed 31 Aug 2016 Infant found dead Monday was face -down beneath recliner The number of SIDS deaths in Washington state hasn't changed much over the last few years either, with our classes we may be able to change some of these numbers. While our services are for new low income parents, anyone is welcome to take our class. Mortality Table FI. Selected Causes for Infants (< I Year) Washington Residents, 2006-2015 2006 -50 2007 -64 2008 -73 2009 -60 2010 -52 2011 -52 2012 -51 2013 -47 2014 -51 2015 -55 Source: Center for Health Statistics, Washington State Department of Health, 10/2016. We were able to rent a small space in the basement at Spokane Valley Partners, which brought about some amazing additions and changes to our program. In the previous year, we were teaching one class, every other month, at the Spokane Valley library, transporting everything back and forth from our storage unit. Since moving to SVP, we now teach a class every month, and we have raised the age limit from 3 months to 6 months. We have an amazing layette room at SVP, that we have set up for parents to "shop" for their baby items, and what mom doesn't love to shop for her baby?! We also have use of the adjoining conference room to host our Baby Showers M. We have volunteers and local businesses that donate refreshments for the showers, and we have boosted our Cup o' love program this year, thanks to the Spokane Gives grant and local business support. With the stresses of being a new mom, we remind these moms, (and dads) that it is o.k. to step back and take a breath..That being a mom is a 24/7 job ...and they NEED to remember to nurture themselves... As donations permit, we gift our parents, "Cups of Love". A coffee mug or water bottle, stuffed with little goodies, and a coffee card, donated by local businesses. BUDGET: Cribs for Kids® Cribette Scroll for more items English 44 $ 2,639.56 Cost summary Description Price Subtotal $ 2,639.56 Shipping $352.00 Total USD $ 2991.57 METRICS: While we try to cover all safety aspects, the one that is the most costly is a safe place for every baby. If we had to pick a #2 it is new car seats, but the sate insurance programs do try to help cover those. There are not a lot of resources for a safe crib. After our classes parents fill out a survey so that we can track what is being taught. Safe sleep and recall awareness are the two topics the parents really seem to find important. In the recall section, having an unsafe crib in their home, has often been the number one concern to these parents. We have on several occasions removed the unsafe crib, and given them a safe one through our program. In addition to retrieving these unsafe cribs we teach other agencies, churches and local thrift stores about their unsafe products. We are one of 3 Spokane Cribs for Kids partners listed, however We have been contacted by both of them in the past for a crib, so 1 am unsure of how many they keep on. hand at any given time. We strongly feel that safe cribs are a very large need to families in the Spokane area. VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. We have attached our profit and loss slatement for the past year, as you can see we have very tittle overhead, and are 100% volunteer. We are working on a budget 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. *Currently we have had two of our 4 yearly meetings and are waiting on the typed copies of those minutes. It a given that when crib funding comes in, we purchase cribs) 4. List of members of the organization's board of directors and principal staff. Tamara McGtellan, exec director, president and Founder. Brenda Palmer co founder and VP, Frances Beth Overbay, Secretary and Tresurer, Andrea Berndt, Terri Reugh, Amara Bales, Lisa Mcelyea 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By:si natu (� ` 6f/+f C�'u,�� ( g ��1-`�-� t'2�� (print or type name) /tC Title: F.;< .e.c- .)(ke. Date: g- 7- -11 City of Spokane Valley Request for 2020 Grant Page 6 of 6 In addition I have attached some of the safety information we give out to parents who attend our classes so you can see what we cover. As well as our brochure and class flier. Thank you for your time and consideration. Tamara McClellan Exec. Director Baskets for Babies P.O. Box 14594, Spokane Valley, WA 99214-0594 Office Phone: 509-214-2634 Cell: 509-216-0742 www.basketsforbabies.org Facebook: Baskets for Babies - Spokane INTERNAL REVENUE SERVICE P. 0. BOX 2508 CINCINNATI, OH 45201. Date: MAY 08;2012 BASKETS FOR BABIES C/O SUSAN AMSTADTER 721 N CINCINNATI STREET SPOKANE, WA 99220-3528 DEPARTMENT OF THE TREASURY Employer Identification B0-0651152 DLN: 17053089348002 Contact Person: SHAWNTEL R SANDERS Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 170(h) (1) (A) (vi) Form 990 Required: Yes Effective Date of Exemption: July 21, 2010 Contribution Deductibility: Yes Addendum Applies: No RECEIVED Number:MAY 17 2012 UNIVERSITY LEGAL ASSISTANCE ID# 31456 Dear Applicant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under as either public charities a public charity under the letter. section 501(c) (3) of the Code are further classified or private foundations. We determined that you are Code section(s) listed in the heading of this Please see enclosed Publication 4221 -PC, Compliance Guide for 501(c)(3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Letter 947 (DO/CG) -2- BASKETS FOR BABIES We have sent a copy of this letter to your representative as indicated in your power of attorney. Enclosure: Publication 4221 -PC Lois G. Lerner Director, Exempt Organizations Letter 947 (DO/CG) Accrual Basis Beginning Bank Balance: 01/01/2018 $1,067.01 Revenues: Interest Income Fundraising Disc Golf Tournament Easter/Santa All Other Corp. Donations Indiv. Contributions Total Revenues Cost of Sales: otal Cost of Sales Gross Profit Page 1 Baskets for Babies Profit & Loss For the One Month Ending January 31, 2018 Current Month 0.00 0.00 0.00 0.00 0.00 Year to Date 0.00 0.00 0.00 0.00 Expenses: Baby Shower & Supplies Expense insurance Expense Events Expense Office Supplies Expense Office Expense Advertising Expense Utilities Expense Rent Expense ABC MiniStorage Rent Expense PO Box Bank Fees Expense Repairs & Maintenance Expense Bus. Licences/Fees Expense Auto Expense (Gas) Fundraising Expenses Disc Golf Tournament Expense Easter/Santa Expenses 38.90 48.56 92.33 95.94 13.00 48.75 38.90 0.00 0.00 48.56 0.00 92.33 95.94 13.00 0.00 0.00 0.00 0.00 48.75 0.00 0.00 •AII Other Fundraising Expenses Crib Expense 0.00 0.00 Total Expenses 337.48 337.48 nn1 Aft Accrual Basis Revenues: Interest Income Fundraising Disc Golf Tournament Easter/Santa All Other Corp. Donations Indiv. Contributions Total Revenues Cost of Sales: . atal Cost of Sales Gross Profit Expenses: Baby Shower & Supplies Expense Insurance Expense Events Expense Office Supplies Expense Office Expense Advertising Expense Utilities Expense Rent Expense ABC MiniStorage Rent Expense PO Box Bank Fees Expense Repairs & Maintenance Expense Bus. Licences/Fees Expense Auto Expense (Gas) Fundraising Expenses Baskets for Babies Profit & Loss For the Two Months Ending February 28, 2018 Current Month 0.00 356.52 356.52 0.00 356.52 10.43 74.00 48.56 98.35 0.00 13.00 Year to Date 0.00 0.00 0.00 0.00 0.00 356.52 356.52 0.00 356.52 49.33 0.00 74.00 48.56 0.00 190.68 95.94 26.00 0.00 0.00 0.00 Page 1' Disc Golf Tournament Expense ,Easter/Santa Expenses All Other Fundraising Expenses Crib Expense Total Expenses 48.75 293.09 0.00 48.75 0.00 0.00 0.00 0.00 293.09 Accrual Basis Baskets for Babies Profit & Loss For the Three Months Ending March 31, 2018 1 Current Month Revenues: Interest Income Fundraising Disc Golf Tournament Easter/Santa All Other Corp. Donations Indiv. Contributions Total Revenues Cost of Sales: 372.00 0.00 79.69 451.69 Year to Date 0.00 0.00 372.00 0.00 0.00 436.21 451.69 Page 1 . otal Cost of Sales 0.00 0.00 Gross Profit Expenses: Baby Shower & Supplies Expense Insurance Expense Events Expense Office Supplies Expense Office Expense Advertising Expense Utilities Expense 451.69 153.13 Rent Expense ABC MiniStorage Rent Expense PO Box Bank Fees Expense Repairs & Maintenance Expense Bus. Licences/Fees Expense Auto Expense (Gas) Fundraising Expenses Disc Golf Tournament Expense Easter/Santa Expenses All Other Fundraising Expenses Crib Expense 77.31 28.35 15,00 103.22 0.00 13.00 451.69 202.46 0.00 77.31 76.91 15.00 211.87 135.00 48.08 77.37 95.94 39.00 0.00 0.00 0.00 159.00 96.83 0.00 114.36 0.00 0.00 Total Expenses 650.46 650.46 Accrual Basis Page 1 Baskets for Babies Profit & Loss For the Four Months Ending April 30, 2018 Current Month Year to Date Revenues: Interest Income 0.00 Fundraising Disc Golf Tournament 0.00 Easter/Santa 372.00 All Other 0.00 Corp. Donations 100.00 100.00 Indiv. Contributions 45.00 480.68 Total Revenues 145.00 145.00 Cost of Sales: i otal Cost of Sales 0.00 0.00 Gross Profit 145.00 145.00 Expenses: Baby Shower & Supplies Expense 63.31 265.77 Insurance Expense 0.00 Events Expense 77.31 77.31 Office Supplies Expense 48.47 125.38 Office Expense 15.00 15.00 Advertising Expense 73.01 78.44 Utilities Expense 0.00 95.94 Rent Expense ABC MiniStorage 13.00 52.00 Rent Expense PO Box 0.00 Bank Fees Expense 0.00 Repairs & Maintenance Expense 0.00 Bus, Licences/Fees Expense 50.00 74.00 Auto Expense (Gas) 48.08 96.83 Fundraising Expenses Disc Golf Tournament Expense 41.79 41.79 Easter/Santa Expenses 74.91 111.90 All Other Fundraising Expenses 0.00 Crib Expense 0.00 Total Expenses 504.88 504.88 Accrual Basis Page 1 Baskets for Babies Profit & Loss For the Five Months Ending May 31, 201.8 Current Month Year to Date Revenues: Interest Income 0.00 Fundraising Disc Golf Tournament 0.00 Easter/Santa 372.00 All Other 0.00 Corp. Donations 476.29 576.29 Indiv. Contributions 270.00 750.68 Total Revenues 746.29 746.29 Cost of Sales: . otal Cost of Sales 0.00 0.00 Gross Profit 746.29 746.29 Expenses: Baby Shower & Supplies Expense 143.65 409.42 Insurance Expense 0.00 Events Expense 3.00 80.31 Office Supplies Expense 47.44 171.79 Office Expense 0.00 Advertising Expense 15.89 94.33 Utilities Expense 0.00 95.94 Rent Expense ABC MiniStorage 13.00 65.00 Rent Expense PO Box 0.00 Bank Fees Expense 3.00 3.00 Repairs & Maintenance Expense 0.00 Bus. Licences/Fees Expense 74.00 Auto Expense (Gas) 46.84 143.67 Fundraising Expenses 36.99 - -- DiscGolf Expense Easter/Santa Expenses 36.99 All Other Fundraising Expenses 272.82,1111..- - 0.00 0.00 272.82---- ---- Crib Expense Total Expenses Accrual Basis Page 1 Baskets for Babies Profit & Loss For the Six Months Ending June 30, 2018 Current Month Year to Date Revenues: interest Income 0.00 Fundraising Disc Golf Tournament 2193.22 2193.22 Easter/Santa 372.00 All Other 0.00 Corp. Donations 576.29 Indiv. Contributions 750.68 Total Revenues 2193.22 2193.22 Cost of Sales: I otal Cost of Sales 0.00 0.00 Gross Profit 2193.22 2193.22 Expenses: Baby Shower & Supplies Expense 43.89 488.81 Insurance Expense 200.00 200.00 Events Expense 80.31, Office Supplies Expense 124.35 Office Expense 0.00 Advertising Expense 83.01 193.23 Utilities Expense 0.00 95.94 Rent Expense ABC MiniStorage 13.00 78.00 Rent Expense PO Box 0.00 Bank Fees Expense 0.00 Repairs & Maintenance Expense 0.00 Bus. Licences/Fees Expense 14.00 88.00 Auto Expense (Gas) 143.67 Fundraising Expenses Disc Golf Tournament Expense 1741.79 Easter/Santa Expenses Ail Other Fundraising Expenses 36.99 0.00 Crib Expense 0.00 Total Expenses 353.90 353.90 Accrual Basis Page 1 Baskets for Babies Proft&Loss For the Seven Months Ending July 31, 2018 Current Month Year to Date Revenues: Interest Income Fundraising Disc Golf Tournament 200.00 2393.22 Easter/Santa 372.00 All Other 0.00 Corp. Donations 576.29 Indiv. Contributions 750.68 Total Revenues 200,00 4092.19 Cost of Sales: Total Cost of Sales 0.00 0.00 Gross Profit 200.00 200.00 Expenses: Baby Shower & Supplies Expense 123.89 612.70 Insurance Expense 200.00 Events Expense 80.31 Office Supplies Expense 124.35 Office Expense 0.00 Advertising Expense 12.94 206.17 Utilities Expense 0.00 95.94 Rent Expense ABC MiniStorage 13.00 91.00 Rent Expense PO Box 0.00 Bank Fees Expense 0.00 Repairs & Maintenance Expense 0.00 Bus. Licences/Fees Expense 14.00 Auto Expense (Gas) 63.68 207.35 Fundraising Expenses Disc Golf Tournament Expense 398.21 2140.00 Easter/Santa Expenses 36.99 All Other Fundraising Expenses 0.00 Crib Expense 0.00 Total Expenses 611.72 3808.81 Accrual Basis Page 1 Baskets for Babies Profit & Loss For the Eight Months Ending August 31, 2018 Current Month Year to Date i_ Revenues: Interest Income Fundraising Disc Golf Tournament 2235.54 4428.76 Easter/Santa 372.00 All Other 0.00 Corp. Donations 200.00 776.29 Indiv. Contributions 100.00 850.68 Total Revenues 2535,54 6427.73 Cost of Sales: Total Cost of Sales 0.00 0.00 Gross Profit 2535.54 2535.54 Expenses: Baby Shower & Supplies Expense 488.81 Insurance Expense 200.00 Events Expense 80.31 Office Supplies Expense 35.89 160.24 Office Expense 0.00 Advertising Expense 206.17 Utilities Expense 0.00 95.94 Rent Expense ABC MiniStorage 26.00 117.00 Rent Expense PO Box 0.00 Bank Fees Expense 0.00 Repairs & Maintenance Expense 0.00 Bus. Licences/Fees Expense 14.00 Auto Expense (Gas) 207.85 Fundraising Expenses Disc Golf Tournament Expense 1005.91 3145.91 Easter/Santa Expenses 36.99 All Other Fundraising Expenses 0.00 Crib Expense 0.00 Total Expenses 1067.80 4753.22 Accrual Basis Page 1 Baskets for Babies Profit & Loss For the Nine Months Ending September 30, 2018 Current Month Year to Date Revenues: Interest Income Fundraising Disc Golf Tournament 2193.22 Easter/Santa 372.00 All Other 0.00 Corp. Donations 576.29 Indiv. Contributions 20.00 870.68 Total Revenues 20.00 4012.19 Cost of Sales: Total Cost of Sales 0.00 0.00 Gross Profit 20.00 20.00 Expenses: Baby Shower & Supplies Expense 123.86 612.67 Insurance Expense 200.00 Events Expense 80.31 Office Supplies Expense 25.01 185.25 Office Expense 133.93 133.93 Advertising Expense 47.00 253.17 Utilities Expense 95.94 Rent Expense ABC MiniStorage 26.00 143.00 117.00 Rent Expense PO Box 0.00 Bank Fees Expense 0.00 Repairs & Maintenance Expense 0.00 Bus. Licences/Fees Expense 14.00 Auto Expense (Gas) 60.01 267.86 Fundraising Expenses Disc Golf Tournament Expense 3145.91 Easter/Santa Expenses 36.99 All Other Fundraising Expenses 0.00 Crib Expense 0.00 Total Expenses 415.81 5169.03 Accrual Basis Page 1 Baskets for Babies Prof't & Loss For the Ten Months Ending October 31, 2018 Current Month Year to Date Revenues: Interest Income Fundraising Disc Golf Tournament 174.00 2367.22 Easter/Santa 372.00 All Other 554.17 554.17 Corp. Donations 576.29 lndiv. Contributions 75.00 925.68 Total Revenues 803.17 4795.36 Cost of Sales: Total Cost of Sales 0.00 0.00 Gross Profit 803.17 803.17 Expenses: Baby Shower & Supplies Expense 127.10 739.77 Insurance Expense 200.00 Events Expense 91.61 171.92 Office Supplies Expense 56.17 241.42 Office Expense 12.41 146.34 Advertising Expense 25.01 278.18 Utilities Expense 95.94 Rent Expense ABC MiniStorage 26.00 169.00 Rent Expense PO Box 82.00 82.00 Bank Fees Expense 0.00 Repairs & Maintenance Expense 0.00 Bus. Licences/Fees Expense 14.00 Auto Expense (Gas) 65.00 332.86 Fundraising Expenses Disc Golf Tournament Expense 3145.91 Easter/Santa Expenses 36.99 All Other Fundraising Expenses 665.69 1218.69 Crib Expense 0.00 Total Expenses 1150.99 6873.02 Accrual Basis Page 1 Baskets for Babies Profit & Loss For the Eleven Months Ending November 30, 2018 Current Month Year to Date Revenues: Interest income Fundraising Disc Golf Tournament 2367.22 Easter/Santa 372.00 All Other 554.17 Corp. Donations 576.29 Indiv. Contributions 84.18 1009.86 Total Revenues 84.18 4879.54 Cost of Sales: Total Cost of Sales 0.00 0.00 Gross Profit 84.18 84.18 --�-� 736.77 -- Expenses: Baby Shower & Supplies Expense 200.00 -- Insurance Expense Events Expense 48.61 220.53 Office Supplies Expense 241.42 Office Expense 146.34 Advertising Expense 31.88 310.06 Utilities Expense 95.94 Rent Expense ABC MiniStorage 26.00 195.00 Rent Expense PO Box 0.00 Bank Fees Expense 0.00 Repairs & Maintenance Expense 0.00 Bus. Licences/Fees Expense 14.00 Auto Expense (Gas) 60.83 393.69 Fundraising Expenses Disc Golf Tournament Expense 3145.91 Easter/Santa Expenses 36.99 All Other Fundraising Expenses 1218.69 Crib Expense 0.00 Total Expenses 167.32 6955.34 Accrual Basis Page 1 Beginning Bank Balance: Baskets for Babies 01/01/2018 Prof't & Loss $1,067.01 For the Twelve Months Ending December 31, 2018 Ending Bank Balance: 12/31/2018 Current Month Year to Date $2,585.05 Revenues: Interest income Fundraising Disc Golf Tournament 2367.22 Easter/Santa 642.00 1014.00 All Other 346.00 900.17 Corp. Donations 1100.00 * 1676.29 Indiv. Contributions 338.76 1348.62 Total Revenues 2426.76 7306.30 Cost of Sales: Total Cost of Sales 0.00 0.00 Gross Profit 2426.76 2426.76 Expenses: Baby Shower & Supplies Expense 22.80 759.57 Insurance Expense 200.00 Events Expense 48.61 269.20 Office Supplies Expense 20.54 261.96 Office Expense 41.34 187.68 Advertising Expense 31.88 310.06 Utilities Expense 95.94 Rent Expense ABC MiniStorage 26.00 221.00 Rent Expense PO Box 0.00 Bank Fees Expense 0.00 Repairs & Maintenance Expense 124.51 124.51 Bus. Licences/Fees Expense 65.00 79.00 Auto Expense (Gas) 47.96 441.65 Fundraising Expenses Disc Golf Tournament Expense 3145.91 Easter/Santa Expenses 435.15 * 472.14 All Other Fundraising Expenses 150.41 1369.10 Crib Expense 94.00 Total Expenses 1014.20 8031.72 FREQUEE.. LY ASKED QUESTIONS -For multiple births, please provide a letter from your doctor. (so that we can give you what you need accordingly.= 2 of everything For twins, ect.) • If you are Looking for older children's items, maternity clothing , or diapers, we no Longer provide these services, but there is 'local resources' on our website.. • We DO NOT give out car seats, (unless we have been donated new ones.) At this time we are recommending parents check with their State insurance. You may qualify for a free car seat from your insurance, call the number on the back of your card and ask? . • If you do not know the history of your car seat do NOT use it. • We do "loan" out portable cribs. We do not give out full size cribs. Limited to stock on hand. • Also please note, if you have a drop side crib, they are now banned and considered unsafe for your child. Heaven Sent memory boxes are made by our volunteers and delivered to local hospitals, to be given to parents who have lost a child. Why? "We are parents and grandparents, who know what it is like to struggle in life. We strive to give a hand up, not a hand out, to struggling parents in the covnvnunity by building a partnership with public health nurses and social service agency workers to identiFy new mothers in need." "We've been there -That's why were here. Ms. Tammi Baskets for Babies Founder Baskets for Babies P.O. Box 14594 Spokane Valley WA 99214 Message box: 509-214-2634 contactus©basketsforbabies.org Oar/fete/I-0P- Oakes/ Being able to provide their baby with a safe bed and basic necessities increases the self esteem of new mothers in need and makes for happier, more confident morns (and dads). http://www.basketsforbabies.org https://www.facebook.com/Baskets-for- Babies-Spokane Baskets for Babies is a 501(c)3 non-profit organization and donations are tax-deductible. *donation locations- listed on the website. Who iRe we? 0,q,detsc to '& has been distributing to families in the Spokane Washington area, since February of 2010. "Babies are especially vulnerable during the first few months of their lives. Being able to provide their baby with a safe bed and basic necessities increases the self-esteem of new mothers in need and makes for happier, more confident moms (and dads)." Our goal is to provide basic baby supplies and clothing to new parents, who cannot afford to do so, due to the loss of a job, illness, or other life struggle, living in Eastern Washington and Northern Idaho. We are a Cribs for Kids partner, promoting Safe Sleep to all of our families, and supplying portable cribs to families who cannot afford a safe place for their baby to sleep. Our Baby Basket program gives children born into hard times, the chance for healthy development that every child deserves. In order to receive baby items, parents are required to attend a "Baby Shower" class, in the Last 60 days of their pregnancy. (The class may be taken, until baby reaches the age of six months.) We serve Washington and Idaho Low income families. Anyone can attend a class - Proof of income for layette & crib services. Grandparents encouraged to attend. What? The Baby Showers are a 2 hour- long class that covers; "Safe Sleep", "The Period of Purple Crying", "Basic Car Seat Safety" and "Recall awareness". • The class will Last approximately 2 hours • Registered parent will "shop" for layette items after the class. (appointments available for shoppina prior to class - items picked up after dass.) • We will also briefly interview that parent to discuss other needs. • Snacks provided * registered low income parents receive a layette for their baby,- • clothing • blankets • toys • bottles • new book • diapers & wipes • baby wash • sleep sack • and more! *YOU MUST REGISTEr, via website: Due to the "class" atmosphere and Limited space, we ask that you do not bring children as they disrupt the class and space is limited. Spouse/significant other/grandparents are welcome and encouraged to come! (*non-mobile babies welcome - not crawling/walking) After the class the registered parent will "shop" for Layette items. *Remember to show up 20 minutes early to fill out paperwork- bring aperworkbring LD. and WIC folder or other proof of income to qualify for layette/crib.. Our program serves expectant parents in their last trimester; and families with a new baby, up to the age of 6 months. When? Classes are held monthly. (No class in December) Classes start promptly! you must attend the entire class to get your layette. No exceptions WtieRe? at: the Spokane Valley Partners located at 10814 E Broadway Ave, Spokane Valley, WA (Downstairs) (You must register for the class.) We do NOT accept donations at Spokane Valley Partners, (You may bring them to class) *please see website for donation locations. ae%/& &z6th& Baskets for Babies — P.O. Box 14594 — Spokane Valley, WA 99214 Baskets for Babies is a 501(c)3 non-profit organization and all donations are tax-deductible. We are currently located in the Spokane Valley. We are incorporated with the State of Washington. We have been distributing to families in our community since February of 2010.Our goal is to provide basic baby supplies and clothing to new parents, who cannot afford to do so, due to the loss of a job, illness, or other life struggle, living in the Spokane (and Coeur d'Alene) areas. We are a Cribs for Kids partner. We promote Safe Sleep to all of our families. Our Baby Basket program gives children born into hard times, the chance for healthy development that every child deserves. Being able to provide their baby with a safe bed and basic necessities increases the self-esteem of new mothers in need and makes for happier, more confident moms. in order to receive baby items, all parents are required to attend a "Baby Shower" class, in the last 60 days of your pregnancy. (You may take this class, up until baby reaches the age of six months.) The Baby Showers are an hour-long class that covers; "Safe Sleep", "The Period of Purple Crying", "Basic Car Seat Safety" and recall safety, —The class itself, will last approximately 2 hours and new parents will get to shop the layette room for free. -You will also be briefly interviewed to discuss your other needs. Clot o ? —We accept: • preemie, newborn, 0/3, 3/6, 6/9 month clothing. • preemie, newborn, 0/3, 3/6, 6/9 month sleepers • bibs, hats, towels, socks, • bottles, & burp rags • Clean Pack n plays • Baby Shower snacks/refreshments • File folders/printer paper • Baby wash/shampoo/diaper cream/lotion • Diapers/wipes/pacifiers/diaper bags • New and gentle used infant toys • Items for our Heaven Sent memory boxes (see website) —To qualify for our crib program, families must attend the Baby Shower class, and apply. * Classes held monthly at Spokane Valley Partners located at 10814 E Broadway Ave, Spokane Valley Baskets for Babies Baby Shower Infant safety lass September 26thth, 2019 (for September/October due dates ) and babies under 6 months October 24thth, 2019 ( for October/November due dates ) and babies under 6 months November 14th"', 2019 (for November, December & January due dates) and babies under 6 months *NO CLASS IN DECEMBER *Class times: 11:45am to 2:30pnm *check out our Local Resources page on our website for other resources for these items. —If you have donations or returns: please drop them at an upcoming Baby Shower class or check our website for donation locations. TO REGISTER, VISIT OUR WEBSITE: WWW.basketsforbabies.org Layette items each infant will receive: 12 - Onesies / T-shirts 12 - Outfits (lmt 1 new) 1 pk. - Diapers (approx 4o-5o) 1- Baby wipes 1- Baby wash/shampoo or lotion 1- Sleep sack 3 - Receiving blankets (lmt. 1 aden + anais/gauze) (lmt. 1 new) 2 - Quilt or Blanket 1 - Hooded bath towels/2 washcloths 2 - Bottles 3 - Rattles/age appropriate toys ( limit 1 larger toy) (can substitute another book for a toy) 1 — Book 2 - Burp rags 8 - Pairs of socks (lmt.1 new) 1 - Baby mittens 1- Pair of shoes 8 - Gowns or footed sleepers (lmt 2 new) 5— Bibs amt. inew) 5 - Hats (or 3 hats and 2 hair bows) (lmt.1 new) 1 Misc Larger item (swing, bouncer, breast pump, carrier, boppy, floor mat, diaper bag, etc.) 2 - Misc Small item (Bottle brush, new pacifiers, new teether, safety item, decor item, frame, etc.) The Period of PURPLE Crying The Letters in rPUJillf,t1. i` Stand for PEAK OF CRYING Your baby may cry more each week, the most In month 2, then less In months 34 UNEXPECTED RESISTS SOOTHING Crying ran come Your baby may and go and you not stop crying don't know why no mat ter whet you try PAIN -LIKE FACE A crying baby may look like they are in pain, even when they are not LE LONG EVENING LASTING Cryin5 can Iasi as much as 5 hours a day, or more The word Period means that the Crying has a beginning and an end. Your baby may cry more in the late afternoon and evening Starting at about two weeks of age, some babies begin crying more and may be hard to soothe. As a result, parents may feel guilty and angry if they aren't able to console them. The Period of Purple Crying explains that if the baby is not i11 and parents have tried everything they can think of to soothe the baby, it is okay if they cannot stop their baby from crying. This is true even if the crying lasts for hours. Not being able to soothe an infant does not make mom and dad bad parents. Some babies are just going to cry. It will end, and life will return to normal. IN 149lh Cifar ■ Average Crim Low rake 20-30 Minutes 2 Works 2 Months 4-5 Months figura 3.2 *vino eeeno emir In (ha i..lMenti. U, IheIrR„t mon*, or We, tricots ellen qv la no oonrent Ramo. source: eon, 2009 How to Cope Even if you know that non-stop infant crying is not your fault, crying can still be hard to cope with. The keys to getting through it are trying different things and having a plan. Try Different Things—Basic Soothing Tips for a Fussy Baby rd Your Baby - The main reason babies cry is because they are hungry. A full tummy may be just what baby is looking for. Keep in mind that even adults sometimes get hungry before the next mealtime. So even if it hasn't been that long since your baby was fed, hunger may still be the cause of the crying, Check Your Baby's Temperature -- He may be fussing because he is not feeling well. Use a clean digital thermometer under the arm. If he is less than 3 months old and his temperature is above 100.4A° F or if you think he is sick, call the doctor. Hold Your Baby – This may be on your lap, in a sling, or against your chest—whatever is most comfortable for you and baby. Always remember to support your baby's head. Cuddle, coo, read, sing. (P.S. Your baby doesn't know if you can't carry a tune—it's all music to his ears!) Rock baby – Gently, walk around, dance slowly. Even if your baby doesn't stop crying, he will know you care and are there for him. A baby swing may work. Make sure you use one that rocks side to side and not front to back. Check Your Baby's Diaper – Check to see if your baby has a dirty diaper. Babies should have between eight and ten wet diapers each day. Your baby may be crying to let you know it is time for a change. – Also watch for diaper rash, which can make baby fussy. Ask your doctor what to use to treat diaper rash. Check Your Baby's Clothes – Is something too tight? Is a tag rubbing baby's skin? – Is baby too hot or too cool? – Try taking off socks or putting on a little hat. Some babies feel better wrapped up securely in a light blanket. Create "white noise" – Some babies like the sound of the vacuum cleaner or dishwasher. A radio or TV playing in the background may work, too. take Baby for a Walk – A change of scenery may help. It will probably help you to get out, too. Have a Plan Let Others Help You -Take friends and family up on their offers to watch the baby for a while. Use this time to get some work done, run an errand, or even take a nap. Do not feel bad about leaving your baby with someone for a couple of hours. Moms and Dads need some time for themselves as well. Join a Play or Support Group —By getting together with others who have babies the same age, you can share stories and tips. Just seeing that you are not alone can be a big help. If you can't get to a group, perhaps you can find one or two other parents in your neighborhood who would like to get together. Call First Call for Help211 (just dial 211) to get information about local groups that meet your needs (twins, stay-at-home moms, newcomers, etc.) Take a Break —If nothing else works and you have no one to call on, put the baby in the cradle or crib and walk away. You need to take care of you before you can take care of the baby. Relax for a few minutes, calm down and regroup. Listen to some music, read, have a snack, do something else for a few minutes. A parent who is angry and upset may take it out on the baby. Remember, this is It your fault and it is not the baby's fault. It is just the way it is. This stage will end! Your baby will learn to smile and laugh and play. If you can be as comforting as possible through this difficult time, your baby will also learn that you are there for him no matter what. Remember --Never Shake A Baby! Seven Products Not to Buy, for Your Baby,.. Bedside and other co -sleeping devices Although sleeping with a baby in an adult bed is a common practice among some cultures, it can be dangerous. The new bassinet -like devices designed to go in between parents or alongside an adult bed don't necessarily make co -sleeping with a baby safer. Currently, safety standards don't exist for either co -sleepers or bedside sleepers. Until they do, we think the safest place for your baby to sleep is in a crib. Drop -side Cribs (recalled in 2010) CPSC staff has completed a comprehensive review of crib -related infant fatalities reported to the agency between January 2000 and the present. CPSC staff is aware of 32 infant and toddler suffocation and strangulation deaths and hundreds of incidents that were caused by or related to drop -side detachments in cribs made by various manufacturers. Baby bath seats Each year, an average of 10 babies drown while using baby bath seats. Nearly all of those deaths occurred when a parent or caregiver left the baby unattended momentarily. The problem is that these seats, intended to make it easier to hold the baby in the bathtub, can give parents a false sense of security. It's better to use an infant bathtub for bathing and never, even for a second, leave the baby beyond arm's reach. Sleep positioners These devices are intended to keep infants on their back in a secure sleeping position. But the youngest infants, for whom these are designed, are rinot able to roll over from their backs, on their own, which makes this product unnecessary. The soft foam in the sleep positioners can pose a suffocation hazard and our medical experts don't recommend them. Nap Nanny and Nap Nanny Chill Recliner and Cover (recalled in 2010) According to CPSC's website, Since 2010, safety problems with the Nap Nanny have been explained in recalls, a safety blog, and a legal settlement against the now out -of -business firm. CPSC is again warning parents to stop using these infant recliners because deaths occurred in two ways: -The baby partly falls or hangs over the side of a Nap Nanny and gets trapped between the product and crib bumpers; or the baby suffocates on the inside of the Nap Nanny. • ‘.1/Crib bumper pads f: Designed to prevent bumps and bruises, crib bumpers can create their own hazards. One study found 27 cases of infant death involving bumper pads or similarly padded bassinets. Most of the deaths occurred when the infant became wedged between the bumper and another object or when the infant's face was against the bumper. And since bumper pads cannot be safety secured to cribs with solid end panels and should 1 not be used with toddlers who can stand, we think it's best to avoid them altogether. Sling carriers Over the past five years, at least four babies died and there have been many reports of serious injury associated with the use of sling -type carriers. The incidents include skull fractures, head injuries, contusions and abrasions. Most occurred when the child fell out of the sling. As slings grow in popularity, so do the number of serious injuries. No safety standards exist for slings. We think you should skip the sling and opt for other types of infant carriers, which have safer track records. http:/toribsforkids.org/&ve-products-not-to-buy/ Play yards with newborn nappers: safe or not? Our concerns with the napper was how it was designed and marketed to parents as a place for newborns to sleep. Here's how Graco describes it: "",e Newborn Napper's soft, cushy fabrics make it the perfect nap spot for your new arrival. Yve stated in the book that we consider soft fabrics and items like the flapper's the head support a risk for Sudden Infant Death Syndrome (SIDS). Graco contacted us to share safety and testing data on the Newborn Napper. So let's take a second and look at this controversy and give you both sides of the argument. First, a bit of background: the play yard in recent years as morphed into a second nursery. Graco was one of the first play yard makers to spot this trend and began adding features to their best-selling Pack N Play to meet this use. Hence, play yards began sprouting bassinets, diaper changing stations and the like. In 2008, Graco introduced the Newborn Napper, a separate space that sat above the bassinet mattress. This proved popular and Graco has expanded the number of Pack N Plays with this feature in the past year to include ten models. It is currently the fifth best-selling play yard on Amazon. Graco includes several safety warnings for the napper. First, the napper is only for "supervised sleep": "You are responsible for providin adult supervision when using your napper," says the instruction manual. Parents are supposed to discontinue use of the napper when a baby can roll over (that typically happens at two to four months of age). As for safety standards, The Newborn Napper falls into a grey zone—there are no specific federal safety standards for a napping device that is attached to a playpen. Graco told us they believe the Napper falls under standards that would be similar to swing or a car seat. It i. not intended for overnight sleep. As for "soft cushy fabrics," Graco told us they think it is safe. "The Napper is designed with a breathable material that has been tested ft gross misuse and has passed a number of third party tests for risk of suffocation, CO2 rebreathing, and strangulation. The napper is also designed to keep the baby in a safe position and prevents them from rolling by centering the child's weight and sitting at an incline to i;p the child in a safe position," the company said in an email. Finally, Graco notes that in the hundreds of thousands of Newborn Nappers that have been sold, there hasn't been a single consumer complaint about the product causing suffocation or asphyxiation. All this is well and good—but we still aren't going to recommend the Newborn Napper. Here are our reasons: 1. The American Academy of Pediatrics (AAP) just released an updated policy statement on SIDS that clearly states infants should ONI be put to sleep on a flat, firm surface with NO soft bedding of any kind. The Newborn Napper clearly does not meet this test. While we understand that Graco has tested the product and believes the "soft, cushy fabrics" it uses are safe, we believe this at best sends a mixed message to parents. Just to be clear: we think the BASSINET feature on Graco and many other play yards is safe—this provides a flat, firm surface for babies to sleep. 2. It is unrealistic to think that a parent will be able to supervise their baby sleeping in the Newborn Napper at all moments. And babies can roll over with little or no notice, as soon as two months old. 3. The head support pillow is completely unnecessary and a potential safety risk, in our opinion. Yes, car seats have head support pillow: but they are not designed as a place for infants to sleep. The pillows are for crash protection. The head support on the Newborn Napper serves no obvious function. 4. The AAP also recommends against using "sitting devices" for routine sleep: Sitting devices, such as car safety seats, strollers, swings, infant carriers, and infant slings, are not recommended for routine sleep in the hospital or at home. Infants who are younger than 4 months are particularly at risk, because they might assume positions that can create risk of suffocation or airway obstruction. So you might ask what is "routine sleep"? Is a newborn nap in a Napper "routine sleep"? We'd argue there isn't much difference betwee naps and "routine sleep". Newborns sleep for 2-4 hours at a stretch, eat and then go back to sleep again. There is little time they are actually awake. Hence, the safest place for a newborn to sleep (whether you call it a nap, nighttime sleep or whatever) is in a full-size cr " bassinet withe a flat, firm surface. ...ttom line: our recommendation stands. We recommend the Graco Pack N Play with the bassinet feature. WE DO NOT RECOMMEN THE NEWBORN NAPPER FEATURE. https://www.babybargains.cornlplay-yards-newborrnnappers-safe-not/ Selling used baby gear: is a great way to recoup some of the cost of the things your baby has outgrown. However, the Consumer Product Safety Improvement Act (CPSIA) recently made it illegal to sell recalled products, which means that you should be careful to investigate the baby items you're selling to avoid trouble down the line. This is not a personal attack, merely a warning to the new crib laws, which you may not be aware of. We would hate to see a child injured in a recalled item, and we would hate to see that parent bring a lawsuit against you for selling an illegal item. Unsure if you have a drop side? It is now illegal to sell any crib that does not meet the new safety standards. Traditional drop -side cribs cannot be made or sold; immobilizers and repair kits are also NOT allowed. Many people are very good about checking recalls, however, any and all drop side style cribs whether they have a recall or not, are now illegal. • What is the new standard for cribs? Beginning June 28, 2011, all cribs manufactured and sold (including resale) must comply with new and improved federal safety standards. The new rules, which apply to full-size and non full-size cribs, prohibit the manufacture or sale of traditional drop -side rail cribs, strengthen crib slats and mattress supports, improve the quality of hardware and require more rigorous testing. The details of the rule are available on CPSC's website at www.cpsc.gov/businfo/frnotices/fr11 /cribfinal.pdf. The new rules also apply to cribs currently in use at child care centers and places of public accommodation. By December 28, 2012, these facilities must use only compliant cribs that meet the new federal safety standards. If your crib has these slides, either metal, or the plastic ones, then it is a "drop side" the slides are what the side of the crib, slides or drops down on.. , these are NOT legal. f_ -_.- r .1:r • Is this new regulation simply a ban on all drop -side rail cribs? No, these are sweeping new safety rules that will bring a safer generation of cribs to the marketplace in 2011. CPSC's new crib standards address many factors related to crib safety in addition to the drop -side rail. A crib's mattress support, slats, and hardware are now required to be more durable and manufacturers will have to test to the new more stringent requirements to prove compliance. • Are all drop -side rail cribs "recalled" because of the new regulation?There has not been a specific "recall" of all drop -side cribs due to the new regulation. Instead, some manufacturers recently have recalled their cribs in cooperation with the CPSC because a specific defect or risk of harm has been discovered relating to a particular crib. Although these recalls are separate from CPSC's new crib standards, traditional drop -side cribs will not meet the new crib standards that became effective on June 28, 2011, and cribs with traditional drop -sides CANNOT be sold after that date. If your crib was designed to be used as a toddler bed, you may dispose of the drop side and sell it as such. Please do not include the drop side in your sale. CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. 1 PROJECT APPLICATION DEADLINE: August 9th, 2019 before 4:00 p.m. Applicant: Elevations: A Children's Therapy Resource Foundation Phone: 509-385-2116 E-mail info@elevationsspokane.org Address: 325 S University Rd STE 203 City: Spokane Valley State WA Zip 99206 Applicants are: Non-profit X Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Mary Anne Ruddis Phone: 509-385-2116 E-mail maryanner@elevationsspokane.org Address 325 S. University Rd Ste 203 Spokane Valley WA 99206 City State Zip Amount requested: $ 10,000.00 Total project budget: $120,000.00 Is this a new or continuing activity? continuing Applicant's match: $ 10,000.00 City of Spokane Valley Request for 2020 Grant Page 4 of 6 11. HISTORY The mission of Elevations: A Children's Resource Therapy Foundation is "Elevating children with special needs to reach their full potential by providing access to the resources and support they need to improve their families' overall quality of life." Elevations was founded to address the needs of children with special health care needs who have limited or inadequate access to the therapies, services and/or equipment they need to live as fully and productive a life as possible regardless of economic constraints. We believe that we all benefit when children are given what they need to become as successful in their community as their abilities allow III. PROJECT SUMMARY Elevations provides social services support for families of children with special needs through two grant funding cycles per year to cover out-of-pocket therapy costs and specialized equipment. By helping families cover the costs of treatment and home equipment, Elevations' support works to stabilize families who are making hard choices between getting their child the services they need or putting food on the table. Qualifying children must be undergoing therapy and require a recommendation from a licensed provider. Our organization works with therapy providers to identify and qualify children for assistance to ensure that a families' inability to pay will not hinder access to the care their child needs. Since inception, 123 grants have been awarded to Spokane Valley families totaling $71,974.00. IV. SCOPE OF WORK Caring for children with special needs can be an emotionally and financially draining challenge for families, particularly with respect to meeting the medical needs of their children. Many families rely on only one income due to the demands of caring for their medically fragile child. Addressing the financial needs of families by ensuring that children get the services and/or equipment they need also addresses an underlying family stress. Helping families with copays, (sometimes multiple times a week or for more than one child), deductibles, and paying for therapy visits after yearly insurance allotments have been allocated can force families to choose between food on the table and therapy for their child. The weight of realizing that your child's future isn't affordable is a burden no family should bear. Funding for home equipment that is not covered by insurance allows parents to work with children outside of the therapy environment to increase their progress. Children also have tools to use at home to self-sooth thereby reducing the overall family stress. The entire family is strengthened which leads to a healthier Spokane Valley. These children are part of our community and providing the services they need when they are young will allow them to grow up and contribute to our community up to their fullest potential. Elevations provides two funding cycles for families per year, in the spring and fall and releases payments throughout the year as services are received and billed by the therapy provider or equipment is purchased based on grant awards. The project term is January 1, 2020 through December 31, 2020 and is an ongoing program. Historically, Elevations provided 429 grants and of those, 123 were for Spokane Valley children. In dollars, grants awarded to Spokane Valley children ($71,974.00) represented 27% of the total awards of $263,813.00. V. BUDGET Summary Program Budget 2019 [[Requested Agency Funds [ Total $0 $75,438.00 $75,438.00 I. Personnel rA. Salaries, Wages, Benefits, Taxes II. Non -Personnel-------___. __ ----- A. Space Costs C. Expense -other D. Office and Postage Expense ----..�_$O r$3060.00 SOF $4250.00 $0 $5422.001 v� $0 [ $2550.00 $3060.00 $4250.00 $5422.00 $2550.00 E. Telephone F. Promotion & Awareness G. Professional Fees SO, $276.00 SOF $10,000.00 (� $0 $8500.00 [._ $276.00 $10,000.00 $8500.00 la Therapy /Equipment Program Cost $0 $120,000.00 $120,000.00 Total Therapy Program Budget _ -- $10,000.00 Total Organization Budget 3.5 % OF TOTAL $10,000.00 $219,496.00 $229,496.00 $277,525.00 $287,525.00 VI. METRICS Our goal is that every child in Spokane Valley who can be helped by therapy is able to receive the support and services they need regardless of their parents' ability to pay. These children will grow up, and as a community, we have the opportunity to ensure that they have access to the services and support that will help them reach their full potential as contributing members of our community. Currently, we use family surveys to measure the successful use of grant funds. "Thank your and words cannot fully describe my immense gratitude towards the Elevations grant. We rely heavily on it for continued therapy sessions and love that our daughter continues to show progress with the weekly appointments. Thank you so much for helping those who need it! " grant recipient VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the, information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) Mary Anne Ruddis Title: Executive Director Date: August 8, 2019 City of Spokane Valley Request for 2020 Grant Page 6 of 6 INTERNAL REVENUE SERVICE P. 0. SOX 2508 CINCINNATI, OH 45201 Date: SEP 2 0 201? ELEVATIONS A CHILDRENS THERAPY RESOURCE FOUNDATION C/0 DAVID OWEN 325 S UNIVERSITY RD SPOKANE VALLEY, WA 99206 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 45-4130330 DLN: 17053230375022 Contact Person: SHERRY Q WAN Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 170 (h) (1) (A) (vi) Form 990 Required: Yes Effective Date of Exemption: January 18, 2012 Contribution Deductibility: Yes Addendum Applies: No TD## 31052 We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. Contributions to youare deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under as either public charities a public charity under the letter. section 501(c)(3) of the Code are further classified or private foundations. We determined that you are Code section(s) listed in the heading of this Please see enclosed Publication 4221 -PC, Compliance Guide for 501(c)(3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Letter 947 (DO/CG) 3:03 PM Elevations: A Childrens Therapy Resource Foundation 08107/19 Profit & Loss Budget Overview Accrual Basis January through December 2019 Jan - Dec 19 Ordinary Income/Expense Income Donations 60,000,00 Fundraising Income 210,000.00 Grant Income 20,000.00 In -Kind Donations 7,000.00 Total Income 297,000.00 Expense Credit card expense 3,000.00 Dues & Subscriptions 250.00 Fundraising Expense Ghost Ball expense 25,000.00 Stache Dash 10,000.00 Fundraising Expense - Other 3,000.00 Total Fundraising Expense 38,000.00 Grant Recipient Expense 120,000.00 Liability Insurance 2,200.00 License 150.00 Memberships 250.00 Office Expenses 3,000.00 Professional Fees 10,000.00 Promotion & Awareness 10,000.00 Rent Expense 3,600.00 Technology 5,000.00 Telephone Expenses 325.00 Training and Workshops 1,500.00 Travel and Meetings 500.00 Volunteer Appreciation 1,000.00 Wages Expenses 88,750.00 Total Expense 287,525.00 9,475.00 Net Ordinary Income Net Income 9,475.00 Page 1 Resolution 2019.8.9 City of Spokane Valley Grant Application August 9, 2019 The Board of Directors of Elevations: A Children's Therapy Resource Foundation hereby authorizes and directs Executive Director Mary Anne Ruddis to complete a 2020 City of Spokane Valley grant application for Therapy/Equipment Program. Requirements of the grant; 1. Grantee must sign a contract with the city 2. Contracts are reimbursed based 3. All materials due at Spokane Valley August 9, 2019 by 4:OOpm Complete application available for review in documents Vote: Signed: Molly Everson Secretary Date: August 9 2019 Elevations Board Members 2019-2021 and Staff Kelly Lynch, President Physical Therapist (currently stay-at-home mom) Brian M. Price, Vice President Parent special needs children, Ignition Academy, Independent Business Owner David Owan, Treasurer Youthful Horizons Therapy, Owner and Physical Therapist Molly Everson, Secretary Speech Therapist, Youthful Horizons Therapy Julie Hannan, Director Speech Therapist, Youthful Horizons Therapy Chanda Neu, Director Milestones Pediatric Therapy, Owner and Occupational Therapist Lora Norton, Director Speech Therapist, Center for Pediatric Therapy Grace Thompson, Director Parent special needs children, Independent Hair Stylist Jeff Thompson, Director Parent special needs children, Independent business owner — Panic Button IT services Brad Messerschmidt, Director Parent special needs children, Thrivent Financial Staff Mary Anne Ruddis, Executive Director Rev. 1/1/2019 elevations a children's therapy resource foundation WE ASSIST SPOKANE COUNTY FAMILIES WITH: HAUL LE CO—PAYS LIMITED NSURANC the amount of money awarded to Spokane County families by Elevations in 2018. These grants provided access to care for therapy services and specialized equipment that can forever impact a child's life. The average grant awarded in 2018 amounted to $667. 725 the number of granted requests in 2018. 125 granted requests was a31% increase from 2017 and a 200% increase from 2016. children ages birth to 18 are eligible for semi-annual renewable grants to help them reach their full potential. 334 the total number of Spokane County families assisted since Elevations' first funding cycle in 2013. The total amount awarded has been approximately $210,000. "Elevating children with special needs to reach their full potential by providing access to the resources and support they need to improve their family's overall quality of life." To learn more about the resources we offer, ways in which to contribute, and upcoming events, visit: www.elevationsspokane.org ±6 •* "forever a from this experience." "Our family was changed in a positive way fp ce." nearing the news that one of our sons would have a permanent life-long disability was a crushing and heartbreaking event. We didn't appreciate the gravity of the situation until his twin brother began to run around and play and talk to us, while Parker was relegated to our arms or the floor. Bathing was difficult, and being a part of social gatherings was nigh -on impossible. We received a very generous and life -altering gift from Elevations in the form of a Firefly Friends Go -To - Seat and Splashy. The Go -To -Seat has enabled us to share experiences and Parker with family members like never before. Our family was forever changed in a positive way from this experience." View the full impact of Parker's story at: http;//elevatingparker.elevationsspokane.org 509. 385. 2116 info@elevationsspokane.org 509. 558. 8464 Elevations is a registered 5oi(c) 3 charity within Washington State. elevations e children's therapy resource foundation elping children with special needs each their full potential by providing ccess to the resources and support hey need to improve their overall uality of life. Elevations: A Children's Therapy Resource Foundation was established by committed medical professionals, families and community members who see too many children with physical and mental challenges who could be helped by therapy — but who have limited or no resources to meet the cost. WHO WE CAN HELP Children and Their Families If your child has been diagnosed with a delay in his or her motor, language, cognitive, and/or social -emotional development, AND your family does not have resources or insurance to cover the cost, there may be help, Elevations: A Children's Therapy Resource Foundation works with therapy providers in the greater Spokane area to identify and qualify children and families for grants that may cover all or part of the cost of a course of therapy and/or therapeutic devices and equipment. Children ages 0-18 who live in the/greater Spokane area can qualify for financial resources, How Does the Process Work? Families will be screened for need and depletion of any insurance benefits. A recommendation from a participating licensed provider is required. The Elevations Board will review applications and available funds will be dispersed to providers to cover the cost of selected services. Funds will only be made available for therapy services and equipment, and funds will be channeled through licensed providers. No guarantee is made for future financial resources, either for new or ongoing needs. We invite you to contact us with any questions you may have about our services. (509) 385-2116 Visit us at Elevationsspokarte.org elevations Li a children's therapy resource foundation Our Mission: Elevating children with special needs to reach their full potential by providing access to the resources and support they need to improve their family's overall quality of life. Established 201 2 Need: Children with physical and mental challenges who could be helped by therapy but who have limited or no resources to meet the cost were not receiving the services they need. Solution: Provide access to care through funding to assist Spokane County families with the high cost of insurance deductibles, co - pays, under -insured therapies, and uninsured therapy and equipment for children with special needs ages birth -18. Barriers to receiving care •Multiple co -pays •High deductibles •Exhausted and limited insurance benefits •Services and equipment that are not covered by insurance 90000 80000 70000 60000 50000 40000 30000 20000 10000 0 13330 Elevations Grant Awards 26000 2015 2016 ■ 59659 83282 2017 2018 2015 -#29 2016 #41 2017#95 2018 #12 5 Fyi 10. .® dkitt ® ▪ - .� '■ ■ - _E w - ■■ __ ., • . • • • - ■ e ■ Grants Awarded NOVEMBER 2013 -MAY 2019 ■ Total Amount: $2. IalIoween Chari SPOKANE'S PREMIER MASQUERADE BALL SAVE THE DATE OCTOBER 26, 2019 imAGPwiTH "Thank you and words cannot fully describe my immense gratitude towards the Elevations grant. We rely heavily on it for continued therapy sessions and love that our daughter continues to show progress with the week/y appointments. Thank you so much for he/ping those who need it!" grant recipient parent elevations a children's th rapy resource foundation www.ElevationsSpokane.org info@elevationsspokane.org (509) 385-2116 Elevations is a registered 501(c) 3 Charity with the Secretary of State of Washington. EIN: 45-4130330 CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. PROJECT APPLICATION DEADLINE: August 10th, 2018 before 4:00 p.m. Applicant: The Family Guide 1 Charity Doyl Phone: 509-928-9664 E-mail Charity@thefamilyguide.org Address: 10922 E. 47th Ave City: Spokane Valley State WA Zip 99206 Applicants are: Non-profit YES Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Phone: E-mail Address City State Amount requested: $5,000 Applicant's match: $7,500 Total project budget: $20,000 Is this a new or continuing activity? Continuing Activity Zip 3 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) 1. (print or type name) @lo 1) 0 t IR Title: Date: City of Spokane Valley Request for 2018 Grant Page 6 of 6 The Family Guide Staff, Board of Directors & Event Committee Members: Executive Director: Charity Doyl Accountant: Donna Enburg CPA Board of Directors: Kim Brown Dean Cameron Daniel Legg Dennis Mitchell Suzette Rahn Earth Day 2020 Event Committee & Volunteers: April Beasely Michael Beasely Darren Eldredge Miguel Maltos Gonzales Jacob Johns Jon Lossing Tina Wiseman Spokane Valley Earth Day 2020 Sponsors: This is the only signature event for City of Spokane Valley, City of Spokane, Spokane County & N. Idaho. Spokane Valley Mall — Host Sponsor Value Village — In -Kind Sponsor for Art Walk Zome Designs — T-shirt Sponsor Spokane Earth Day 2020 Sponsor: Spokane Library - Their sponsorship is limited to small educational events held in City of Spokane Libraries during the month of April 2020. • X 3) east day spc c ne AFLNe.facebook.com seaTc l i:, 'Q '.rita 2 -O %C2spobil,?. epa=S=AR _''OX uid ... i,_S' unread; - _h_ari,.. {td 3ioc e :aierdar L9om Disp ayir g imaae0 ',..L.4h` ps;JrsC17Gi5rspac, Earth Day Spokane June. 2.7 See you on Monday - July 1st from 3 - 5 pm at the Shade Library Community Room and learn how you can be a part of the 50th Earth Day Spokane in April 2020. 2020 will mark Earth Day Spokane's 50th Anniversary op,'7q=earl:1 day spnk.-aneEi.epa.SE4 H_B-OX= yhecommunityisimilted tojoin iEarth DaySpokane's founders &organiizaers for a discussion to On 1ur2020 which wiltinclude ideas on hosting smaiiand large events throughout the City of. Spoken and City of Spokane Valley. Monday -Judyl,2O1Afrom 3pmto5pm Shadle Library Ceininonity Roan 2111 W Wellesley AveSpokanelin 99205. Complimentary baked goods& beverages provided. INTERNAL REVS= SERVICE P. 0, AOX 2500 CINCINNATI, OH 4520?. Date, JUL Ia2D14 THE FAMILY 0uxce 10922 8 47TH AVE SPOKANE, WA 99206 • Dear Applicant: DEPARTMENT OP THE TREASURY Employer Identification Number: 24-0223132 DLN: 170530423390%4 Contact Persian: cUSTOMER SERVICE Contact Telepbc*tes Number: (077) 029.5500 Aacaunting Period Ending: December 32 Public Charity Statue t 509() (2) Fortn.990 Required: Yes Effective Date of Exemption: November 15, 2012 contribution Deductibility: Yen Addendum Appiieii: Hu ID l 31954 .... .. We are pleased to inform you that upon review of your epplicntion for tax exempt statue we have determined that you ate excnppt from leedcral income tax under aect:ion 5011c) 13) of the Internal Revenue Code. Contributions: to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequeeta, devtnee, tri nnterss or gi,fte under section 2055, 2106 or 2522 of the Code. haesune t hia letter could help resolve any gutptioae regarding your exempt ntattw, you should keep it in your permanent records. organizations exempt tinder section 501(c) (3) of the Cade arc further claaeified on either public charities or private foundations. WO determined that you are e ptzblia charity under the Code ucct ion t8) listed in the heading of this letter. For important information about your respcnaibilitics on a twex-exempt organization. go to w't+w.irs.gov/clnirities. Enter '4221 -PC" in the -Dearth bar to view Publication 42.21 -PC, Compliance Guide for 501(c) (3) Public charities", which deeeriboa your reeordkeeping, reporting, and disc1o8uro requirement's. sincerely. 4177.--otottO .454424444.) Director. Exempt organizations Letter 947 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? The Family Guide is a 501-C3 Organization established in 2006. Based in the City of Spokane Valley, we publish a parenting resource guide that is distributed at local schools, libraries and family friendly businesses. We also organize family friendly events in Spokane, Spokane Valley & N. Idaho to connect families and educators with resources available in our community. III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. Earth Day Spokane Valley Earth Day is now recognized worldwide as the planet's most significant civic engagement event each year. 2020 will mark Earth Day's 50th Anniversary and will be marked by tens of thousands of rallies and community events in every country in the world, and large-scale signature events to take place in major cities in the USA and other global capitals. The Earth Day is celebrated each year on 22 April with a mission to broaden and diversify the environmental movement worldwide. Earth Day is Everyday and the economic impact of hosting an event will be the most effective vehicle to build a healthy, sustainable environment, address climate change, and protect the Earth for future generations. Earth Day at Spokane Valley will lead the way in featuring social services, educational awareness, and community resources for the region. It will the premier event destination to unite the vast array of groups and individuals from the surrounding communities (The City of Spokane, Spokane County and N. Idaho) who care for and protect the earth. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? Our goal is to host Earth Day's 50th Anniversary in the City of Spokane Valley. b. How and why the community will benefit? On this day, people think about new ways to reduce their carbon imprint, improve water quality, reduce pollution, learn how they can be better stewards of their environment. The City of Spokane Valley and its community will benefit by learning about local programs available to reduce waste, recycle, re -use, volunteer opportunities and make earnest strides towards making our city a better, and healthier, place to live. c. What are the beginning and ending dates of your project: We will have educational events and displays throughout the month of April and the grand signature event on Thursday April 22nd d. Is it a seasonal activity appropriate to its location? The event will take place indoors at The Spokane Valley Mall's common areas and depending on the weather there will be outdoor activities and displays at the Spokane Valley Mall parking lot. e. If an outdoor activity, are there any weather-related constraints? in April 13, 2019 — we held the 49th Earth Day at Balfour Park, Spokane Valley. We attracted 113 vendors, artists, businesses but strong winds, cold weather and heavy rain affected the success of the event. Spokane Valley Mall has offered to be the host offering both an indoor and outdoor option for Earth'Day activities. f. Brief history of event or organization. Earth Day is an annual event celebrated around the world on April 22 to demonstrate support for environmental protection. First celebrated in 1970 in major US Cities including Spokane's Riverfront Park, it now includes events coordinated globally by the Earth Day Network in more than 193 countries. Records from 2015, 2016 & 2017 for Earth Day Spokane shows an attendance of 8,000 to 12,000 (depending on the weather). If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. (PLEASE SEE ATTACHED BUDGET) As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. If the grant money is less than the amount requested, we would adjust the marketing budget and event budget to make sure the event reaches sustainability and becomes a successful annual event for the City of Spokane Valley and our neighboring communities. VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds? What specific impact will the grant funds have on your program? What methodology will you use to determine if you met your goals? The attendance is the key factor in measuring the successful use of the funds. In 2019 — the event had 113 vendors at Balfour Park and in spite the weather conditions of wind, cold and rain, it still drew an attendance of over 700 from 11 am — 3 pm. We had attendees from Seattle, North Idaho, Moses Lake, and the surrounding counties who participated. Reports from past organizers (2015 — 2018) Earth Day Spokane shows an average attendance of 8,000 to 12,000 (depending on the weather). For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. Upon grant closeout this should be the focus of the required post grant reporting. Spokane Valley Mall, hotels, restaurants and businesses will benefit from the influx of guests from all over the region. This is the only Earth Day Signature Event happening in Spokane, Spokane County and N. Idaho and the surrounding areas. The Spokane Valley Mall can measure the economic impact from the sales of their merchants during the event which we can submit. EARTH DAY 2020 Reven ue Grant and Sponsorship Grant $5,000.00 Sponsorship $5,000.00 In-kind donation $5,000.00 Vendor Fee $5,000.00 Total $20,000.00 Additional Revenue Source T-Shirt Sales w/ Zome Designs $500.00 Fill-A-Truck w/ Value Village $500.00 Grand Total Estimated Revenue: $21,000 Expenditures Spokane Valley Mall Fees $500.00 Spokane Valley Permit Fees $40.00 Spokane Valley Fire Dept Event Inspection Fee $80.00 Portable Sanitation Units $1,000.00 Portable Handwashing Station $500.00 Temporary Fencing $1,000.00 Advertising $3,000.00 Performers $1,500.00 Stage & Sound $1,500.00 interactive Educational Displays $1,000.00 insurance $1,000.00 Staff to set-up& tear down $750.00 Volunteer Meals $250.00 Rental Truck $200.00 Miscellaneous $500.00 Waste Management $100.00 Table Rental, Linen & Chairs $500.00 Posters & Signage $250.00 Grand Total $13,670.00 Profits $6,330 50% will be donated to projects in the City of Spokane Valley & surrounding communities to preserve the natural environment & support community gardens Net Profit $3,165 will be seed for Earth Day 2021 EARTH DAY SPOKANE April 13, 2019 at Balfour Park In spite the min, cold and wind. The people of Spokane Valley still came to support what they love. 113 Vendors, Electric Car Show, Human Orca Mural, Fill — A -Truck w/ Value Village, Live Performances, Educational Displays, Recycled & Upcycled Art Walk, Petting Zoo & Apiary Display, Interactive Earth Goddess, Giant Inflatable Salmon, Orca & Planet Earth Displays, Farmer's Market and local Businesses. I ARE THE EARTH pROTECTIO 'OURSELVES Past Earth Day Spokane Attendance & Community Support 2015- 2017 Spokane Riverfront Park CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 9th, 2019 before 4:00 p.m. Applicant: The Family Guide/WOW CHINA dba Northwest Winterfest Phone: 509.928.9264 E-mail : Charity(a thefamilyquide.org Address: _10922 E 47th Ave City: Spokane Valley State WA Zip 99206 Applicants are: Non-profit X Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Phone: E-mail Address City State Zip Amount requested_$150,000 Applicant's match: _$226,750_ Total project budget: _$905,960 Is this a new or continuing activity? _New Activitty City of Spokane Valley Request for 2020 Grant Page 4 of 6 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? (Please see attachment Page 1 as labeled accordingly) III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. (Please see attachment Page 1 as labeled accordingly) IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather-related constraints? f. Brief history of event or organization. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." (Please see attachment Page 2 as labeled accordingly) V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. (Please see attachment Page 3-5 as labeled accordingly) VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds? What specific impact will the grant funds have on your program? What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. Upon grant closeout this should be the focus of the required post grant reporting. (Please see attachment Page 6 as labeled accordingly) City of Spokane Valley Request for 2020 Grant Page 5 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) Title: Date: NAay -1•6\ City of Spokane Valley Request for 2020 Grant Page 6 of 6 ATTACHMENT to APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? The Family Guide was established in 2006. Our mission is to connect families with resources in the community through our parenting guide that is distributed at local schools in Spokane and N. Idaho. We also organize family friendly events such as The Family Fun Fair — A Parenting Expo, Earth Day Spokane, Back to School Supply Drive & Resource Fair and Winterfest a Celebration of Holiday Traditions. WOW China is founded by Sam Song, the Chairperson for Washington State Chinese Lantern Festival in 2017. Its mission statement is "Seek to create passion in cross cultural understanding and appreciation in the global Community". The key values are RESPECT, PASSION, WIN-WIN, CREATIVITY AND INTEGRITY. Since its inception, WOW China has focused its efforts in partnership with the Family Guide to create the flagship event Northwest Winterfest, which fit perfectly with its mission statement. III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. Northwest Winterfest (NWW) will be the premier annual winter festival in our region, featuring local, regional and international talents, art and crafts, food, entertainment and cultures, all happening during the holiday season. It is inspired by the Award-winning Washington State Chinese Lantern Festival, which generated a total economic impact of $4.67 million in 2015 for the region. The economic impact of NWW to the City of Spokane Valley and our region will be long-term oriented as it is an annual event and has a successful track record by its creators. The social and cultural impact of NWW is even greater, because it will not only bring people together, but most importantly introducing culture, arts, creativity, in turn understanding and appreciation of diversities to the younger generation. Northwest Winterfest will thus greatly enhance the unity and bonding of our diversified cultures and people in our region. 1 1 I ,1 f„ � , IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? Create an annual premier winter festival at Mirabeau Meadows starting from the winter of 2020. b. how and why the community will benefit? NWW will first celebrate holidays, Thanksgiving, Christmas and New Year being the anchor holidays, then it is inclusive and welcoming to other holidays such as Hanukkah and Kwanzaa; NWW is also creative, showcasing holiday spirits in the form of traditional Chinese Lantern arts; NWW is fun, with annual Christmas Caroling Contest, European Christmas Market, international food and beverages, local and regional performances, and FIREWORKS; most importantly, NWW will bring people together, with its holiday culture village with lantern trees featuring diversified cultural groups in our region. c. What are the beginning and ending dates of your project? November 27, 2020 to January 1, 2021. d. Is it a seasonal activity appropriate to its location? Yes. And it is also previously approved by City of Spokane Valley Council and Spokane Valley Parks Department, which manages the uses for the Mirabeau Meadows. e. If an outdoor activity, are there any weather-related constraints? The festival is designed and planned to withstand the typical winter weather in our region. f. Brief history of event or organization. The Northwest Winterfest is inspired by the diversities of cultures, the richness of arts, hospitalities of our region and the success of Washington State Chinese Lantern Festival. We are encouraged and motivated by the overwhelmingly positive feedback from people we have shared the idea with, from the City of Spokane Valley Council, Parks Department, to local businesses like Mirabeau Park Hotel, to community groups and individuals. We have a vision that this will come into fruition with the generous support of all of them. Both the Family Guide and WOW China are S01(c)3 organizations with goals for community contribution. 2Ii .1 V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. Northwest Winterfest Budget 7/1/2019 Revenue Grant and Sponsorhsip Grant $ 200,000.00 Sponsorship $ 50,000.00 In-kind donation $ 25,000.00 Total $ 275,000.00 Tickets revenue Regular tickets $665,000.00 Season passes $40,000 Family passes $17,500 Total $722,500.00 In -House Food and Merchandise Food $ 20,000.00 Merchandise $ 20,000.00 Total $ 40,000.00 Vendor fees Food $ 3,000.00 Merchandise $ 3,000.00 Total $ 6,000.00 Grand Total $ 1,043,500.00 Expenditures Lantern Displays Production material $ 155,000.00 ' Labor $ 210,000.00 Transportation $ 52,160.00 Airfare/Visas for staff/Food $ 76,000.00 3 1 I' Insurance $ 7,450.00 Artistic design $ 24,000.00 Total $ 524,610.00 Customs and Transportation Customs $ 24,000.00 Seattle to Spokane Valley $ 22,500.00 Potential tariffs $ 54,250.00 Total $ 100,750.00 Marketing Targeted marketing $ 95,000.00 Branding $ 45,000.00 Total $ 140,000.00 COGS Food $ 8,000.00 Merchandise $ 6,600.00 Total $ 14,600.00 Event Power $ 10,000.00 Staff $ 40,000.00 Stage & Sound $ 8,000.00 Porta Potty $ 3,000.00 Heating $ 2,000.00 Fencing $ 7,000.00 Security $ 5,000.00 Insurance $ 12,000.00 Waste $ 8,000.00 Performers $ 10,000.00 Tents, table, chairs rental $ 5,000.00 As it is common for awarded amounts to be Tess than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. If the grant money is less than the amount requested, we would have to adjust the marketing budget and event budget to make sure the event reaches its sustainability goal to become a successful annual event. 511'r,� Uniform and others $ 2,000.00 Crane rental $ 4,000.00 Misc. $ 10,000.00 Total $ 126,000.00 Grand Total $ 905,960.00 Net profits $ 137,540.00 As it is common for awarded amounts to be Tess than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. If the grant money is less than the amount requested, we would have to adjust the marketing budget and event budget to make sure the event reaches its sustainability goal to become a successful annual event. 511'r,� VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds? What specific impact will the grant funds have on your program? What methodology will you use to determine if you met your goals? The goals for the use of the grant funds will be evaluated by its marketing reach, as the report generated by Visit Spokane for the 2015 Lantern Festival as well as the attendance and guest reviews. The attendance will be the key factor in measuring the successful use of the funds. The funds will be pooled in with funding from organizers and other resources to pay for all aspects of the event, such as logistics, marketing, event operations, etc. For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. Upon grant closeout this should be the focus of the required post grant reporting. Local hotels, Spokane Valley Mall and restaurants will benefit from the influx of guests from all over the region. We will generate a final report to calculate the final economic impact of Northwest Winterfest after the event. 6 1 ,., S0 li ...z) Itlir Uf ,n esse r , ..,fy �4 1889 o °r 00 aJjtniton Ci ec-r 't .1ry O I, KIM WYMAN, Secretary of State of the State of seal, hereby issue this CERT'IF'ICATE OF INCORPORATION to WOW! CHINA a/an WA Non-Profit Corporation. Charter documents below, Date: 10/9/2017 UBI Number: STAT' . Ot tc. Washington and custodian of its are effective on the date indicated 604-178-988 14 i fl •• ;l 0 Given under my hand and the Seal of the State of Washington at Olympia, the State Capital : uff 021958 Depatlmettt nithe'Iteasmy j, InteumI IievcIIIie Srrvicc P.O. Box 2508 Cincinnati OH 45201 WOW CHINA INC JEFF KAVADIAS 3328 E 24TH AVE SPOKANE WA 99223 In reply refer to: 0248232325 Nov. 29, 2017 LTR 4168C 0 82-2326334 000000 00 00012417 BODC: TE Employer ID Number: 82-2326334 Form 990 required: Yes Dear Taxpayer: This is in response to your request dated Nov. 17, 2017, regarding your tax-exempt status. We issued you a determination letter in August 2017, recognizing you as tax-exempt under Internal Revenue Code (IRC) Section 501(c) (3). Our records also indicate you're not a private foundation as defined under IRC Section 509(a) because you're described in IRC Section 509(a)(2). Donors can deduct contributions they make to you as provided in IRC Section 170. You're also qualified to receive tax deductible bequests, legacies, devises, transfers, or gifts under IRC Sections 2055, 2106, and 2522. In the heading of this letter, we indicated whether you must file an annual information return. If a return is required, you must file Forin 990, 990 -EZ, 990-N, or 990 -PF by the 15th day of the fifth month after the end of your annual accounting period. IRC Section 6033(j) provides that, if you don't file a required annual information return or notice for three consecutive years, your exempt status will be automatically revoked an the filing due date of the third required return or notice. For tax fortes, instructions, and publications, visit www.irs.gov or call 1 -800 -TAX -FORM (1-800-829-3676). If you have questions, call 1-877-829-5500 between 8 a.m. and 5 p.nl., local time, Monday through Friday (Alaska and Hawaii follow Pacific Time). INTERNAL REVENUE SERVICE P. 0. SOK 2500 CINCINNATI, OK 45207. Dates JUL I02014 THE FAMILY OUxpe 10922 E 47TH AVE SPOKANE, WA 99206 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 26-0223132 1705304233907.4 Contact Version: CUSTOMER SERVICE Contact Telephone Number: (8771 829-5500 Accounting Period Ending: December 31 Public Charity Status: s09(.) (2) Form.990 Required: Yee Effective Data of Exemption: November 7.5, 2012 Contribution Deductibility: Yea Addendum Applies No TON 321.954 .O_ We are p1eaeod to inform you that upon review of your application for taut exempt status we have determined that you are exert from Federal income tax under oection 501(c)(3) or the Internal Revenue Code. Contribution° to you Are deductible under eaction 170 of the Code. You arc deo qualified to receive tax deductible bequeute, devieea. tranafera or gifts under Section 2055, 2106 or 2522 of the Code. pocauce thin latter could help reoo9.ve any queentions regarding your exempt ntatua, you should keep It in your permanent records. organizations exempt udder eecti.on 501(c)(3) of the Code are further classified ao either public charities or private foundations. We. determined that you are a public charity under the Code oection(a) listed in the heeding of this letter. For important information about your respatnaibilitieo Ap a tax-exempt organization, go to wwrw.irv.gov/charities. bitter "4221 -Pc" in the - search bar to view Publication 4221 -PC, Compliance Guide for 503.(c) (3) Public Ch&ritien, which describer your recordkeop.ng, reporting, and disclosure requirement:. Sincerely, 7•12--P"Igtmet) 8 a4•4-•61) Director. Exempt organizations Latter 947 NORTHWEST WINTERFEST 2020 Presentation Handouts Total economic impact: $4,664,400.00 With that momentum and success, a new event is created to become an annual holiday tradition at Mirabeau Meadows Park, Spokane Valley Welcome to NORTIIN EST CPO/it CO Washington State Chinese Lantern Festival Results More than 80,000 attended the Washington State Chinese Lantern Festival, exceeding our projection of 50,000 attendees by 60%! 15 Spokane area hotels realized 840 trackable rooms generated by this year's festival. In addition, hotels sold 1,882 additional tickets. The overall economic impact of 2015 festival was... LONTEkAi FrsnNfL Northwest Winterfest 2020 — Site Birdview 8/8/2019 Northwest Winterfest 2020 -Entrance Northwest Winterfest 2020— North Pole Northwest Winterfest 2020 — Giant Christmas Tree Northwest Winterfest 2020 — Interactive Lights Experiences 1 8/8/2019 Northwest Winterfest 2020— Interactive Lights Experiences 2 Northwest Winterfest 2020 — Santa's Slay Northwest Winterfest 2020— Holiday Lights Gallery 8/8/2019 Northwest Winterfest 2020 — Dragon 8/8/2019 Northwest Winterfest 2020— Culture Village of Trees Northwest Winterfest2020—International Food & Beverages Northwest Winterfest 2020 — Christmas Market Northwest Winterfest 2020 Holiday Events 8/8/2019 Northwest Winterfest 2020 — Caroling Contest & Performances Northwest Winterfest is an event that will enhance holiday celebration in Northwestern US. with our guests enjoying arts. crafts lights. cultures. food. beverages and performances al in one place: Mirabeau Meadows Park November 27, 2020 to January 1, 2021 Please help us bring this vision alive to our community THANK YOU! Charity Doyl and Sam Song tialen awrx•r 09Werfa�r7 8/S/2019 The Family Guide Staff & Board of Directors Executive Director: Charity Doyl Accountant: Donna Enburg CPA Board of Directors: Kim Brown Dean Cameron Daniel Legg Dennis Mitchell Suzette Rahn CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and S0CII AL SERVICES GRANTS Applicant: Family Promise of Spokane Phone: 509-747-5487 Email: office@farnilypromiscofspokanc.org Address: 904 E Hartson Avenue City: Spokane State: WA Zip: 92202 Applicants are: Non -Profit Yes Public/Municipal Agency N/A Contact Person: Joe Ader. Executive Director Phone: 949-294-4510 Address: 904 E Hartson Avenue City: Spokane Email: jader n,faniilypromiseofspokane.org State: WA Zip: 99202 Amount Requested: $18,750 Total Projected Budget: $778,726 Is this a new or continuing activity? Continuing Activitiy Applicant's Match: $0 5 HISTORY For the past 22 years, Family Promise of Spokane (FPS) has developed a wrap-around model for addressing family homelessness in Spokane County. FPS defines a family as any person(s) caring for a minor child or who is pregnant. FPS envisions a future where no child experiences homelessness in Spokane County. We work towards this goal by equipping families and communities to end the cycle of homelessness through four programs - Neighbors, Open Doors, Bridges, and Village. Bridges (formerly known as the Interfaith Hospitality Network) was established in 1997 as a unique traveling shelter model to provide holistic services, targeted case management, and shelter. Since its inception, over 85% of Bridges shelter families have achieved and maintained permanent housing. In 2016, FPS opened the first and only 24/7 low -barrier walk-in emergency shelter for families in the Inland Northwest, Open Doors. Since January 2017, over 2,000 children and their parents have accessed services at Open Doors. Additionally, since opening, the average length of family homelessness in Spokane has been reduced from 55+ clays to 30 days. In July 2017, FPS established the Neighbors program to support at -risk families and prevent them from entering the homeless system. Since then, Neighbors has stabilized 398 people at an average cost of $85.27 per person. In 2018, FPS relaunched Village, an aftercare support program designed to stabilize families beyond the risk of returning to homelessness. In 2018, Village stabilized 107 children and 59 adults, composing 55 families. Five Village families have remained in stable housing for over one year. These four programs work to prevent families from becoming homeless, to provide for them while experiencing homelessness, and to support them in remaining in stable housing. PII o.UI[:C SUM! Al ARY FPS is requesting $18,750 in Social Services grant funds to support mass shelter and support services funding for the FPS family emergency shelters, Bridges and Open Doors. Funds will be used to support and expand shelter and support services for up to 50 additional City of Spokane Valley residents for up to 30 days in either shelter program. From July 1, 2018, to June 30, 2019, the Bridges and Open Doors family shelters served a combined total of 36 City of Spokane Valley residents. Spokane Valley residents came from four primary zip codes - 99206 (61%), 99037 (25%), 99216 (11%), and 99212 (3%). Funds will be used to supplement the costs of consumable supplies, transportation costs, and direct expenses related to housing families, which can include but are not limited to, housing application fees, birth certificate costs, and equipment and tools for employment. In the organization's experience, covering these costs vastly increases a family's chances of securing stable housing. SCOPE OF WOIU( FPS envisions a future where no child experiences homelessness in Spokane County. While our organization is working to expand programs that prevent homelessness, there is still a great need to provide shelter and resources to families with children currently experiencing homelessness. Spokane County has higher rates of children and family homelessness than Washington State as a whole'. In the most recent Spokane Point -in -Time Count, families represented 23% of people experiencing homelessness'. Since 2016, 45% of individuals served in the Bridges and Open Doors Emergency 'Spokane Trends: Housing - http://spokanetrends.org/graph.cfm?cat id=6&sub cat id=4&ind id=1 2 Spokane Point -in -Time Count, 4/18/19 - https://static.spokanecity.org/documents/ending-homelessness/everybody-counts/2019-everybody-counts-camps ign-presentation-2019-04-18.pdf Shelters have been age 12 or under. In addition to the extreme difficulty experienced by families while homeless, there is growing evidence that the length of homelessness increases family trauma and attributes to major health concerns throughout life for children. Children who have experienced homelessness are 7 times more likely to attempt suicide' and at higher risk of experiencing domestic violence, alcohol and substance abuse, mental health issues, chronic health problems, and experiencing homelessness themselves. Spokane experiences youth suicides at double the average rate of Washington State.' FPS is requesting $18,750 in Social Services funding to supplement funding for our two family emergency shelters, Bridges and Open Doors. FPS has designed our emergency shelter programs to reduce the amount of trauma children experience while homeless because we believe homeless children still deserve to be children. The Bridges and Open Doors shelter layouts have been designed to reduce fear and trauma triggers among guests, the majority of whom have endured abuse in the past. Our facilities look more like a home and less like a shelter. We have a children's play area (designed by a 9 -year-old) which is well stocked with books and toys for children to use. There are Kids Activities each Saturday designed to engage our kids in educational, enriching, and fun activities. FPS staff work to mitigate the trauma of the children who enter our shelter so that they may have a chance at ending the generational cycle of homelessness. Another solution to reducing a child's trauma is by equipping their parents with the tools and resources to secure and maintain stable housing. Both of the Bridges and Open Doors Family Emergency Shelters provide essential services such as showers, laundry, computers, kitchen and food access, secure belonging storage, safe and secure parking, a car clean out station, and an area for pets. In addition to basic services, Bridges and Open Doors offer case management to families to help them navigate the County's complex social service systems, identify resources and secure stable housing. Case Managers have the authorization to provide financial assistance to qualified individuals in the form of Family Service Funds. Family Service Funds support families in four major areas - Housing, Transportation, Food, and General. Transportation funds are especially useful in supporting Spokane Valley families who often need to travel into the City of Spokane to receive other forms of assistance. Additionally, Family Service Funds can be used to cover expenses such as housing application fees, birth certificate costs, purchasing tools and resources for employment or education, and more. Family Service Funds are used to help families experiencing homelessness to overcome their personal barriers and increase their chances of securing housing. In our experience, covering these types of expenses exponentially increases a family's chances of securing and remaining in stable housing. BUDGET Refer to Attachment - Draft Budget Document - City of Spokane Valley Refer to Attachment - FY19 Budget Overview with Division Refer to Attachment - Budget Explanation Letter 3 School House Connection - httos://www.schoolhouseconnectton.org/nisi<-and-resilience-differences-in-risk-factors-and-health-outcomes-betty een-homeless-and-non-homeless-students-in-2017-vrhs-data/ a Spokane Trends Health - http://spokanetrends.org/graoh.cfm?cat id=5&sub cat id=2&ind id=17 METRICS FPS intends to use Social Service Grant funds to provide emergency shelter, support services, and case management to up to 50 additional Spokane Valley residents. This program will be considered successful by 50 Spokane Valley residents achieving stable housing within 30 days of entering an FPS emergency shelter program. Data will be collected using Case Management Records and the City of Spokane's Homeless Management Information System (IIMIS). Data is collected daily. The City of Spokane Valley Social Services Grant fiends will supplement current funding for the FPS Emergency Family Shelters, Bridges and Open Doors. $18,750 will not cover all expenses associated with shelter operations and direct assistance to homeless families. However, it will allow FPS to couple these funds with other grant funds to provide consistent care and case management support to the families we serve. A consistent source of shelter funding allows FPS staff to provide comprehensive quality services to meet the immediate needs of families and assist them in securing stable housing and breaking the generational cycle of homelessness. ATTACHMENTS I. Letter of Determination of 50I(c)3 exempt status II. Approved and Proposed Budget III. Meeting Minutes showing official approval of project and authorization of the application IV. List of members of the organization's Board of Directors and Principal Staff V. List of co-sponsors (N/A) La TABLE 07 CON 1E -N' L DR ET BUDGET DOCUMENT ® CIITV OF SPOKANE VALLEY Ilse F1/19 BUDGET OVERVIEW WITH DIVISION Ii�l[0 BUDGET EXPLANATION LETTER 1IV DIETEI Ml[NATIION OF SO1(C)3 EXEMPT STATUS V SU 1LV 23, 2019 FPS BOARD OF DIRECTOR MEETING MINUTES VL LIST OF BOARD MEMBERS d : PRINCIPAL STAFF IUDG F°]I` DGCUMITNT CITY 011 NE V ILLEY Agency Name: Family Promise of Spokane Program Name: Social Services Grant - Bridges & Open Doors Emergency Family Shelters Agency Fiscal Year End: 2020 Line Number Required For All Years PRIOR YEAR- END ACTUAL ENTER oio AR: CURRENT YEAR TO DATE PROJECTED ENTER YEAR: 2019 PROPOSED BUDGET ENTERYEAR: NOTES (Financial narrative required on any o line item changes of more than 20 /o) REVENUE la City of Spokane Valley Allocation 30 $3,239 318,750 Family Promise of Spokane has entered a draft version of the Proposed Budget, which is to be voted upon by our Board of Directors on July 23, 2019. 1b Other: Private/Foundation $125,316 $140,689 $150,000 Program Supplies 2 City, State & Federal Grants $327,837 $566,725 $459,976 Funding reduction in City of Spokane's 5 -Year Grant Award 3 investment Income $0 $0 $0 Facilities (incl. utilities) 4 Other Fund Raising Sources $154,240 $144,445 $150,000 Specific Assistance to Individuals 5 Total Revenue from all sources $607,393 $855,098 $778,726 Communication Expense EXPENSES 6 Direct Program Expenses 6a Program Payroll $245,971 $414,366 $410,000 6b Program Supplies $2,789 $15,336 $16,000 6c Program Insurance $8,103 $7,868 $10,000 6d Facilities (incl. utilities) $63,822 $61,864 $60,000 6e Specific Assistance to Individuals $47,314 $70,685' $70,000 6f Communication Expense $6,202 $4,585 $6,000 Added communication expenses with the new Open Doors shelter facility. 6g Program Other $93,267 $127,185 $125,000 6h Total Direct Program Expenses $467,468 $701 889' $697,000 7 Indirect Program Expenses 8 Dues/Licenses $8,440 $8,697 $9,000 9 Management Expenses $90,297 $70,188 $69,700 10 Total Expenses $566,205 $780,774 $775,700 11 Net Program Income (Deficit) $41,188 $74,324 $3,026 Lower income expected from City of Spokane's funding reductions in the 5- Year Grant. liAY' RUIDG OV_ INTERFAITH HOSPITALITY NETWORK Budget Overview: FY 2019 I3y Division - FY19 P&L Divisions July 2018 - June 2019 Rental 2002 E Mission Family Promise Neighbors Open Doors Properties Village Total Income 4120 individual 23,333.33 19,793.52 1,200.00 1.500.00 636.00 46,462.85 4125 Congregations 23,333.33 40,402.08 1,200,00 1.500.00 66,435.41 4130 CorparatolOrganizatlonlFoundation 23,333.34 58,170.48 20,004,00 7,200,00 4,600.00 113,507.82 4136 Printing Donations 1,219.80 1,219.80 4137 Newsletter 120.00 120.00 4140 In•Kind Donation 9,405.60 14,628.00 24,033.60 4145 Restricted Grants 6,702.00 6,702.00 4145-2 City of Spokane 950,000.00 498,170.25 1,448,170.25 4145-4 Olher Restricted 3,.120,00 32,400.00 35,520.00 Total 4145 Restricted Grants $ 950,000.00 $ 6,702.00 $ 0.00 S 501,290.25 $ 0.00 $ 32,400,00 $ 1,490,392.25 4152 Fundraiser Income 2,208.00 2,208.00 4152-1 Alphabet 734.40 734.40 4152-10 Soupor Bowl 7.966,00 7,986.00 4152-11 LOS -Supply Drive 420.00 420.00 4162-12 Smile for Smile 9,932.00 9,932.00 4152-14 Appeal 80,000.00 60,000.00 4152-16 Gala 58,029.99 58,029.99 4152-4 Civic Theater 13,517.60 13,517.60 4152-6 Monthly Donors30,000,00 30,000.00 Total 4152 Fundraiser Income $ 0.00 $ 182,827,99 $ 0,00 $ 0.00 $ 0,00 $ 0.00 $ 182,827.99 4180 Rental income16,252,00 16,252.00 Total Income $ 1,020,000.00 $ 315,641.47 $ 22,404.00 $ 526,118.25 $ 16,252.00 $ 37,839.00 5 1,941,251.72 Gross Profit $ 1.020,000.00 $ 318,641.47 5 22,404.00 $ 526,118.25 5 16,252.00 $ 37,636.00 $ 1,941,251,72 Expenses 6000 Auto Expense 4,232.16 4,232.16 6005 Family Promise Affiliate Fee 4,602.00 4,002.00 6010 BankiServlce Charges 952.56 952.56 6020 Bldg Repair& Maintenance 6,837.60 3,600,00 10,437.60 6040 Program Expenses 2,283.48 7,200.00 9,483.48 6040-1 Mears 626.28 2,400.00 3,026,26 Total 6040 Program Expenses $ 0,00 $ 2,909.76 $ 0.00 $ 9,600.00 $ 0.00 $ 0.00 $ 12,509.76 6050 Dues & Subscriptions 6,810.60 6,816.60 6055 Copier Expense 4,991.76 4,991,76 6056 Fundraising Expense 0.00 8050-1 Art far a Homo 1,148.60 1,146.60 6056.3 Smile for Smile 590.40 590.40 6056-4 Gala19,038.24 19,038.24 6056-5 Civic Theater Exp5,744.64 5,744.64 6056-6 Annual Appeal 833.16 633.16 6056.8 Events 10.56 10.56 Total 6056 Fundraising Expanse 5 0.00 $ 27,363.60 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 27,363.60 6065 Family Services 4,355.60 115.32 02.68 4,553,88 6065-1 General 11,245.56 54.00 15,390.24 567.16 27,276.96 6065-2 Housing 683.84 18,000.00 964.44 264.00 19,892.28 6065-3 Transportation 199.92 1,095.36 637.92 1,933.20 6065-4 Food 747,60 188,40 120.00 1.056,00 Total 6005 Family Services $ 0.00 $ 17,212.80 $ 18,054.00 $ 17,753.78 $ 0.00 $ 1,691.76 $ 54,712.32 6065 insurance 7,958.56 500.00 6,458.86 6090 Interest Expense 9,3113.00 9,318.00 6095 Business Licenses 220.56 220.56 6100 Business (donor) Development 1,098.72 1,098.72 6105 Professional Development 3,737.76 34.92 3,772.68 6105-1 Meals 905.28 905,28 Tata16105 Professional Development $ 0.00 5 4,643.04 $ 0,00 5 0.00 $ 0.00 $ 34,92 $ 4,677.96 6110 Miscellaneous 9,660.00 9,660.00 6115 PIR Exp 0,00 6120 Directors Wages 51,300.00 86,615.69 139,315,69 6125 Administrative Assistant 81,760.04 27,020.04 88,780,08 6131 Case Manager Wages 32,250.05 23,754.12 56,004.12 6134 PT Staff Wages 15,950.00 3,900.00 234,850.78 2,541.00 257,281.76 6135 intern Program Expense 10,900.00 10,000.00 6150 Payroll taxes 17,023.80 369.48 41,496.92 2,490.24 61,380.44 Total 6115 PIR Exp $ 0.00 $ 178,323.84 $ 4,269.48 $ 401,383.43 $ 0.00 $ 28,785.36 S 612,762.11 6157 Printing & Publications 36.36 36.36 6159 Staffing/Employee Expenses 7,700.00 120.00 7,820.00 6159-1 Meals 131.40 131.40 6159-2. Employee Gift 353.96 303.95 Total 6159 Staffing/Employee Expenses $ 0.00 $ 8,135.36 $ 0.00 5 120,00 3 0.00 $ 0.00 S 8,255.35 6160 Volunteer Expenses 84.24 84.24 6160-1 Volunteer Expense - Appreciation 791.88 794.88 Total 6160 Volunteer Expenses 5 0.,0D $ 879.12 $ 0,00 $ 0.00 $ 0.00 $ 0.00 $ 870.12 6175 Professional Fees 0.00 6175 Accounting Expense 11,190.06 11,190.00 Total 6170 Professional Fees $ 0.00 $ 11,190.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 11,190.00 6185 Promotional Expense 265,44 265.44 6193 Postage & Shipping 831,84 931,84 6196 Credit card expense 493.44 493.44 6201 Supplies Office 1,041.60. 058.00 5,599.60 6203 Janitorial 4.800.00 4,600.00 6210 UIII1l1es/Telco 7.228.08 20,400.00 27,628.08 6211 Telephone and Internet 3,591.481.404.00 4,995.48 6212 Security Expense 579.12 579.12 6240 Furniture & Equipment Expense 704.52 3,000.00 3,704.52 6250 Rent Expense 11,707.88 21,600.00 33,307.68 6270 EscrowiSetttement"fees 131.10 131.16 7550 Bad Debt Expense 963.24 963.24 9050 Depreciation Expense 7,400.407,323.80 14,724.00 Total Expenses $ 11,707.88 5 320,953.04 $ 22,323.48 $ 505,702,79 S 0.00 $ 30,512,04 $ 891,199.23 Net Operating Income $ 1,008,292.12 -$ 2,311,57 $ 80.52 $ 20,415.46 $ 16,252.00 $ 7,323.96 $ 1,050,052.,49 Other Income 8000 Interest Income 24.12 24.12 Total Other Income $ 24.12 $ 24.12 Other Expanses 68901 Reconclliallon Ulscrepancfes.1 498.48 498.48 6800 Vendor Rewards -17.52 -17.52 9500 Overhead Between Divisions -17,135.16 29,668.16 12,533.00 9700 Use Tax 459.24 459,24 Total Other Expenses $ 0.00 -5 16.194,98 $ 0 00 $ 29,668.16 $ 0.00 $ 0.00 $ 13,473.20 Net Other Income $ 0.00 S 16,219.08 $ 0.00 -5 29,669.16 $ 0.00 5 0.00 4 13,449.08 Net Income $ 1,008,292.12 $ 13,907.51 $ 80.52 4 9,252,70 5 16,252.00 $ 7,323,96 $ 1,036,603,41 Thursday, Jul 11, 2019 11:13,16 AM GMT -7 -Accrual Basis 904 E, Hartson Ave Equipping Families to End the Cycle of Homelessness . Spokane, WA 99202 Fa 1 1 11lyP 1 o 1 1 1 i s e Phone: 503-747-5487 Fax: 509-747-5537 of Spokane www.familypromiseofspokane.org, August 9, 2019 To the City of Spokane Valley, Thank you for the opportunity for Family Promise of Spokane (FPS) to apply for funding through the City of Spokane Valley's Economic Development and Social Services Grant. Attached is FPS 's Budget Overview from July 1, 2018, through June 30, 2019 (FY 19 Budget Overview with Division), as well as a draft budget for the current fiscal year (Draft Budget Document - City of Spokane Palley). FPS is currently in the process of finalizing the budget for the upcoming fiscal year. The FPS Board of Directors will be voting on the proposed budget later this month. FPS is requesting $18,750 to support and expand mass shelter and support services for up to 50 additional Spokane Valley residents for up to 30 days in either the Bridges or Open Doors Family Emergency Shelter programs. The City of Spokane Valley Social Services Grant funds will supplement current funding for the FPS Emergency Family Shelters, Bridges and Open Doors. $18,750 will not cover all expenses associated with helter operations and direct assistance to homeless families. However, it will allow FPS to couple these funds with other grant funds to provide consistent care and case management support to the families we serve. A consistent source of shelter funding allows FPS staff to provide comprehensive quality services to meet the immediate needs of families and assist them in securing stable housing and breaking the generational cycle of homelessness. If there are questions regarding the budget documents or the grant application, please do not hesitate to contact Hilary Beardslee, Administrative Coordinator at office(a7,familypromiseofspokane,org or 509-747-5487. Sincerely, Joe Ader, Executive Director jader a,familypromiseofspokane.org 949-294-4510 Family Promise of Spokane Tax ID: 91-1707988 904 E Hartson Ave, pokane, WA 99202 rlIgITIECV EXEM STATUS INTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, OH 45201 Date: MAY 2 4 2001 Interfaith Hospitality Network of Spokane 517 E. Indiana Avenue Spokane, Washington 99207 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 91-1707988 DLN : 17053097720021 OF Contact Person: FRANK F THOMAS Contact Telephone Number: (877) 829.5500 Our Letter Dated: March 1993 Addendum Applies: No ID# 31397 This modifies our letter of the above date in which we stated that you would be treated as an organization that is not a private foundation until the expiration of your advance ruling period. Your exempt status under section, 501 (a) of the Internal revenue Code as an organization described in section 501(c)(3) is still in effect. Based on the information you submitted, we have determined that you are not a private foundation within the meaning of section 509(a) of the Code because you are an organization of the type described in section 509(a) (1) and 170 (b) (1) (A) (vi) . Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However, if you lose your section 509(a)(1) status, a grantor or contributor may not rely on this determination if he or she was in part responsible. for, or was aware of, the act or failure to act, or the substantial or material change on the part of the organization that resulted in your loss of such status, or if he or •she acquired knowledge that the Internal Revenue Service had given notice that you would no longer be classified as a section 509(a) (1) organization. You are required to make your annual information return, form 990 or Form 990 -EZ, available for public inspection for three years after the later of the due date of the return or the date the return is filed. You are also required to make available for public inspection your exemption application, any supporting documents, and your exemption letter. Copies of these documents are also required to be provided to any individual upon written or in .person request without charge other than reasonable fees for copying and postage. You may fulfill this requirement by placing these documents on the Internet. Penalties may be imposed for failure to comply with these requirements. Additional information is available in Publication 557, Tax -Exempt Status for Your Organization, or you may call aur toll free number shown above. If we have indicated in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Letter 1050 (DO/CG) -2 - INTERFAITH HOSPITAbITY NETWORK OF Because this letter could help resolve any questions about your private foundation status, please keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shown above. Sincerely yours, Steven T. Miller Director, Exempt Organizations Letter 1050 (DO/CG) QJJ IJF ULY 239 20119 JAI' 10 07 ]JJTRHCifOR ME2i1....LING- MENtt 'FES Board Meeting Minutes June 17, 2019 - Gpm In attendance: Joe Ader (Executive Director), Greg Plummer (Vice President), Rick Chasteen (Treasurer), Jon Schuler (Secretary), John Lloyd, Kirk Miller, Dave Walker, Liz Fleming (joined at 6:34) Absent: Arnold Peterson (President), Marie Pence, Angie Kelleher Guest: Emma Harms (joined at 6:30) Opening prayer - Joe June minutes: Motion to approve minutes - 1st John Lloyd, 2nd Dave Walker Board Packet review (Joe): Received a big food donation from The Cleaning Authority - filled the fridge and donated extras to other nonprofits. Applied for EFSP grant for $72,500 (much higher than recent years of $13,000-$35,000) Got update from Multicare, awarded grant of $15,000 for general operations. Currently applying for the Spokane Valley Grant to support shelter care and aftercare support ($ TBD). Avista donated two solar panels, which means we'll get last year's credit for them ($800) as well as $800 each additional year moving forward. 5 Year Grant Contract Update: After we had laid off staff and reduced capacity, city council approved additional funding. New funding levels: Years 1-2: $440,741 Years 3-5: $320,741 Waiting on contract from city, then the paperwork will cycle through our board, the Mayor's office, etc. Funding will be applied retroactively to July 1. In the meantime we are floating the cost of operations. Joe has been authorized to execute the contract, as per June minutes. Open Doors is operating at reduced capacity at present. July 1 was relatively positive among guests and staff - much better than anticipated. Currently operating at reduced capacity around 30 people each night, and additional funding means we anticipate being able to accomodate 60 guests per night when we move into the new facility. Budget: New part time bookkeeper Evan Christoulis needs time to get up to speed, so no budget presented at this meeting. At next board meeting, a full budget will be presented. Adjusting chart of accounts, consolidating to make reports more clear and easier to understand - will mimic the way that we currently report to the city. Our current budget layouts are difficult for program managers to interact with. At next board meeting, Joe will present 5 pages - including budget and P/L for each program. Staff changes: Cutbacks on Open Doors side, Marianne and Corbin leaving. A new list of responsibilities means Emma Harms will take on some HR responsibilities, as well as volunteer coordinating, church recruitment and marketing/outreach. Both Hillary and Dennis have been working extended hours, at roughly $13/hr. Joe and the Executive Board proposed a bonus for both of them, taken from surplus money. Bonus will be $2500, and then look at increasing hourly wage within the budget cycle. Dennis has been invaluable with new building, and Hillary has been writing grants (including the $15000 Multicare grant just awarded and the current Spokane Valley grant). Capital Campaign: Two donors have agreed to provide the cost of the consulting company in the case that we can't raise enough to cover Tim Card's services. Planning began officially on July 8. Already meeting with potential donors (Burke Blevins) and learning what materials we need when we launch (around end of August/beginning of September). Board Capital Campaign Strategy meeting will be scheduled TBD. More strategy and materials coming. Goal is to develop a list of -35 people/organizations that would donate $10,000 and up. Update from Emma Harms: Outreach and Recruitment Manager. Role has changed a few times. Originally from Portland; oldest of 4 sisters. "1 think I have a good balance of big picture thinking and practical application. I've worked with the families for the last year and a half, and I'm excited to link what we're doing with our families to the larger community. Will be really fun." Dad is a professional fundraiser, so the concept of money has never been taboo. Partners can choose to give or not, but we don't take it personally when they do or don't. Its not really about the money - it's about the relationships, and making sure that everyone is set up to serve really well. And if our volunteers have a good experience, the money will roll in. Rebuilding Bridges is a major priority for this year. It's essentially a self -run program, but it doesn't have the support to sustain what they're doing. Bridges in a Box is a physical box of gear, marketing materials, recruiting guidelines, etc that help church coordinators to prepare for their week. We've talked about branded tablecloths, information and photos about families in the program (including updates after they are housed), etc. Treasurer's Report (Rick): The good news is we're in the black for the year ( $194,167 cash in the bank - nearly as much as the entire budget from 3 years ago). Interest payments will go up, when considering the various loans we have open. We have a $50,000 line of credit with Washington Trust which we may have to access in order to fund Open Doors while all the paperwork for the 5 year grant goes through the proper channels. Regarding the Hartson property, no changes have been made. We may be obligated to be a bit more aggressive to move it, considering the terms of our loan. At present, our Bridges program and administrative staff is housed there, so we are not rushing to move it. Construction Update (Rick) An updated budget shows we are currently on budget, but some upcoming changes may make a problem. One glass slider is up and in place. The concrete vault between the building and the street has been a 415,OOO hiccup. One air exchange (ERV) is creating headaches - property line is only 5 feet out, but R&R said the unit needs much more space to sit. One option is to see if the neighbor will allow us another 5 feet of egress. Another option is to build a platform to hold the ERV up in the air over the property line. Essentially going back to the drawing board, considering all options. Bales Construction has been given a deadline of August 23. Stoves and washer/dryer units have been purchased - on hold, and will be delivered around end of August. All furniture has been purchased, just waiting for building to be done. Avista commissioned Boone Electric to change out all exterior fixtures to LED, changed ballasts and tubes to LEDs on the main floor. Also installed can lights to be used as night lights. Bridges Church Update (Jon): Whitworth Church and Antioch Church have partnered together to remain a host church for Bridges. Jon and Antioch will come alongside the Whitworth Missions Board to discuss options and staff their host week. Bridges team is focusing on refining how we recruit and train churches - when the procedure is established, we want to pitch to existing churches all over again. Redeemer Lutheran (connected through Rob Stevens) out in Dishman Hills, has nearly 35 acres of unused land. When Joe met with them, they asked about suggestions for how to use their land. In addition to hosting our Bridges program, there are a lot of interesting possibilities when it comes to making use of their land. Joe: Homelessness is shaping up to be the biggest issue of the upcoming election cycle. There is a lot of media that's going to be corning out in the next few months. There are three camps emerging in the homeless conversation: UGM on one side, Catholic Charities on one side, Camp Hope on one side. Our goal is to sit somewhere in the middle, and not get trampled. NPR recorded a segment at Open Doors in February, and will be released on August 12-13, nationwide. Their angle is on homeless students K-12. We'll have a press release prepared to answer questions from local news media. David Walker Update: David is retiring from the board, effective end of this meeting. "At age 63 I'm enrolling at the University of the South for a 1 -year seminary program." Leaving on August 12 for Tennessee. Greg will suggest to Arnie that he form the Nominating Committee to bring on more board members. Motion to Adjourn: Greg Plummer Scheduled Next Board Meeting - August 27, 2019 Itlq. 17 3IF BOARD MEM3IS PRMC1 I"A , SA -‹117 Family Promise of Spokane List of [hoard Members & Principal Staff Name Title Arnold Peterson Board of Directors, President Greg Plummer Board of Directors, Vice President Richard Chasteen Board of Directors, Treasurer Jon Schuler Board of Directors, Secreary Angie Kelleher Board of Directors David Walker Board of Directors John Lloyg Board of Directors Kirk Miller Board of Directors Liz Fleming Board of Directos Marie Pence Board of Directors Joe Ader Executive Director Serena Granves Open Doors Program Manager Susan Heitstuman Neighbors & Bridges Program Manager Lynnetta Lewis Village Program Manager Amy Robinson Lead Case Manager Hilary Beardslee Administrative Coordinator Emma Harms Recruitment & Outreach Manager Evan Christoulis Bookkeeper CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 9th, 2019 before 4:00 p.m. 1 1 Applicant: G R: Lte cS (�o%C Phone: ( `1 91c,/ le E-mail l AJ -r" (. .l} L' f l ()its Address: /.Z. / 6 / Sp /2G U e \i„ City: State �. Zip 9 9 „ _0 �J Applicants are: Non-profit Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): A/C__ D , Phone: ('�( 0 9,2Y-6 9 7 E-mail G ./u'e- Cys! 5 C /in 1- LS o till e e A. Address C. L/ / 37) �� 1 e -- City City 5p4) C ll ! f State j id /- Zip 26 (c Amount requested: $ / , C) 6 Applicant's match: Total project budget: f 1 960 Is this a new or continuing activity? City of Spokane Valley Request for 2020 Grant Page 4 of 6 Greater Spokane County Meals on Wheels More Than Just a Meal 11. Who We Are Greater Spokane County Meals on Wheels fights senior hunger and social isolation. These two threats from aging jeopardize the health and well-being of all older adults especially those with limited means. They also place a strain on our region's healthcare system and economy. Added to this already complex problem is the fact that the City of Spokane Valley is aging at a rapid pace — 1 % higher than the state average. Right now, two in five people here in our area are over sixty. In twenty years, it will be three in five. Solution to an Escalating Problem very day, there are seniors in the City of Spokane Valley going hungry. Some because they cannot afford nutritious food; others because they are no longer able to shop or cook for themselves. For others, loneliness and isolation put them at risk of falls, depression and general poor health. GSC Meals on Wheels is a proven public-private partnership that addresses the challenges of aging by promoting health and an improved quality of life for aur area's most vulnerable seniors. In our Home Delivered Meal Program, GSC Meals on Wheels volunteers drive hundreds of miles each day to deliver hot, nutritious meals. But they bring so much more than "just" a meal. Fifty-eight percent of homebound seniors in Spokane County report that our Meals on Wheels volunteer is the only person that they see on a given day. That volunteer brings a friendly smile, a word of encouragement, and the peace of mind knowing that there will be someone there to check on the wellbeing of each person we serve. Our twelve Silver Cafes are restaurant -style sites that provide meals and a place for seniors to get together with friends, learn about resources in the community and get information on topics that are important to them. This social interaction is a vital component in keeping seniors active, healthy and connected to their community. In addition, GSC Meals on Wheels is a "gateway" organization to dozens of other agencies. The daily visits by our volunteers provide unique opportunities to address a decline in health, safety hazards, and provide resources to participants that they may not otherwise have access to. Mission ur mission is to prolong the ability of elderly in Spokane County to remain living independently in their own homes by providing nutritious meals, daily health checks and companionship. Vision Statement To allow every senior to live their life with dignity and respect without the fear of hunger or loneliness. A Unique Business Model and History Meals on Wheels has been guided by a single goal since the first known U.S. delivery by a small group of Philadelphia citizens in 1954. That goal was to support senior neighbors and extend their independence and health as they age. What started as a compassionate idea has grown into one of the largest and most effective social movements in America, currently helping nearly 2.4 million seniors annually. As the local organization, Greater Spokane County Meals on Wheels was founded 45 years ago in the basement of a church by the youth group. What started as a small, community effort has grown into a county -wide program facing the escalating problem of our senior population going hungry and growing exponentially. Meals Each day, our kitchen produces prepares our meals fresh in our own kitchen. These meals meet the dietary guidelines set by the Older Americans Act Nutrition Program and are often tailored to meet medical needs of a client. Participants can get meals through our home delivery program and through one of our 12 congregant sites that we call Silver Cafes. Our in-home meals participants are provided with one hot meal per day, 5 days per week with frozen meals for weekends and liquid nutrition as needed. Congregant site meals are delivered once per day throughout the week. Health When GSC Meals on Wheels knocks on the door, vulnerable seniors open it with a smile. Being invited into the homes of the most high-risk seniors is an honor and privilege. It's also the first and most effective lines of defense in avoiding additional healthcare costs. Every visit comes with a nutritious meal, a safety check around the house and an assessment of any changes that might impact future medical needs. This can mean the difference between independent living at home and an unwelcome transfer to a costly long-term care facility. One in four of today's seniors lives alone, increasing their chances of high blood pressure, diabetes and heart disease. GSC Meals on Wheels can be a valuable asset for healthcare providers and insurers by helping to avoid unnecessary hospitalizations, reducing hospital readmissions and post -discharge needs through daily nutrition, socialization and safety checks. = 1 YEAR ` MEALS ON WHEELS CAN SERVE A SENIOR FOR AN ENTIRE YEAR _ ,4..i° FOR THE SAME COST AS JUST ONE DAY IN A HOSPITAL OR 10 DAYS IN A NURSING HOME 1 DAY 10 DAYS We provide: • Long-term preventative services, including nutrition, socialization, safety checks and connections to community services. • Short-term post -discharge services, including nutrition, socialization and safety checks. Customizable depending on the needs of the provider. Organization Budget Our annual operating budget is approximately $1.8M with roughly 50% being provided through Federal Funding via the Older Americans Act of 1965. The balance is made up through donations, grant writing and various fundraising activities. For more than 50 years, the Older Americans Act (OAA) has been the primary piece of federal legislation supporting the social and nutritional needs of our country's most at -risk seniors. Despite decades of broad bipartisan support, funding for this vital program continually FAILS TO KEEP PACE with the rapidly growing need for services While Meals on Wheels is the most respected and well-known home -delivered service for seniors, less than 2% of all corporate, community and family philanthropy goes to organizations like GSC Meals on Wheels. By the Numbers GSC Meals on Wheels volunteers deliver to all of Spokane County including the City of Spokane, Spokane Valley, Airway Heights, Deer Park, Cheney, Fairfield and Rockford as well as the unincorporated parts of the county. 1,800 miles GSCMOW Senior Lunch Programs or Silver Cafes. 12 Daily meals prepared in our kitchen 1,200 Total meals served each year 312,000 People served home -delivery meals each year 2,100 Number of volunteers 252 Number of hot meal home delivered routes 42 Clients that receive home delivered meals and say it allows then to have enough food to eat 91% Clients that say receiving home delivered meals helps them to remain living in their own homes. 81% Volunteer hours donated yearly (equates to 515 forty hour weeks) 20,600 Clients who feel that receiving Meals on Wheels has improved their overall health. 80% III. Project Summary Homelessness is a visible problem. It's on the street corner and being talked about on the news. Senior hunger is a different story. It's hidden within homes where many seniors must choose between their medication, paying bills or buying food. For others who have physical limitations, those choices may not even be available because they are unable to drive to the grocery store or drop into a food bank. While the problem may be hidden, the results are not. The financial impact of senior hunger is evident in the healthcare costs associated with isolation and malnutrition. In a recent study by Meals on Wheels of merica, 5% of seniors on Medicare accounted for 42% of the spending with a total $51 billion being spent alleviate the symptoms associated with senior hunger. In the city of Spokane Valley, 22% of the residents are 60 years old or older. That demographic will double in less than twenty years. Currently 19% of the city's seniors live below the poverty level. That's an income of $228 per week or less, These older adults are nearly twice as likely to be unable to live independently which means they will be forced into a costly long-term care facility without assistance. IV. Scope of the Project In our current budget, GSC serves 72,800 meals each year to 274 participants in the City of Spokane Valley. That number equals 33% of our total participants. There is gap in funding provided by Aging and Long -Term Care of Eastern Washington to serve the seniors that are already on our program of $940,833. The amount of this gap for participants in the City of Spokane is $28,900, Greater Spokane County Meals on Wheels must find this money through grants and private funding in order to maintain the current service levels to the participants who reside in the City of Spokane Valley. V. Budget for Project Item Description Total Food Bulk food and meal packs 22,000 per year Administrative (non -salary) Copying, filing, assessments preparation, route sheets preparation insurance, computer usage 1,800 Building and Equipment Rental (at 33%) Waste management, rent, utilities 1,400 Supply Costs Trays, wrap, napkins, silverware, cooler and heater bags 2,400 Transportation Passes for mobile senior to sites in Spokane Valley 1,300 Total 28,900 VI. METRICS Our metrics are measured in the simplest terms: feeding a senior. We have not included in this grant our efforts to increase the number of seniors in the City of Spokane Valley, just our attempt to ask for assistance in continuing the service we already have. Final Words Keeping up with the ever-changing field of senior nutrition and nonprofit management is no easy task. From menu planning and volunteer management to healthcare integration and HIPAA compliance, GSC Meals on Wheels provides our participants with both daily nutrition and eyes -on health checks that allows them to live an independent life in the home they love. To move forward and face the exponential growth of our senior population in the City of Spokane Valley, we must work with our current partners to address the future issues faced by one of the most vulnerable and deserving populations in our area — seniors. Greater Spokane County Meals on Wheels has the honor and privilege of being welcomed into the homes of the people in our program. By combining our vision and resources, we can add to the quantity and quality of services these seniors need and deserve and provide them with a life of dignity, respect, care and companionship. �s ' IRSDepartment of lite Treu�iuiy Internal Revenue servlco P.O. Box 2508, Room 4010 Cincinnati OH 45201 PIt r 032694 GREATER SPOKANE COUNTY MEALS ON WHEELS PO BOX 14278 SPOKANE VLY WA 99214-0278 In reply refer to: 4055289886 Nov. 21, 2016 LTR 4168C 0 91-1042546 000000 00 00025919 BODC: TE Employer ID Number: 91-1042546 Form 990 required: Yes Dear Taxpayer: This is in response to your request dated Oct. 18, 2016, regarding your tax-exempt status. We issued you a determination letter in February 1983, recognizing you as tax-exempt under Internal Revenue Code (IRC) Section 501(c) (3). Our records also indicate you're not a private foundation as defined under IRC Section 509(a) because you're described in IRC Section 509(a)(2). Donors can deduct contributions they make to you as provided in IRC Section 170. You're also qualified to receive tax deductible bequests, legacies, devises, transfers, or gifts under IRC Sections 2055, 2106, and 2522. In the heading of this letter, we indicated whether you must file an annual information return. If a return is required, you must file Form 990, 990 -EZ, 990-N, or 990 -PF by the 15th day of the fifth month after the end of your annual accounting period. IRC Section 6033(j) provides that, if you don't file a required annual information return or notice for three consecutive years, your exempt status will be automatically revoked on the filing due date of the third required return or notice. For tax forms, instructions, and publications, visit www.irs.gov or call 1 -800 -TAX -FORM (1-800-829-3676). If you have questions, call 1-877-829-5500 between 8 a.m. and 5 p.m., local time, Monday through Friday (Alaska and Hawaii follow Pacific Time). GREATER SPOKANE COUNTY MEALS ON WHEELS PD BOX 14278 SPOKANE VLY WA 99214-0278 4055289886 Nov. 21, 2016 LTR 4168C 0 91-1042546 000000 00 00 025920 Sincerely yours, Jeffrey I. Cooper Director, ED Rulings & Agreement TOTAL Ordinary Income/Expense Income ALTCEW 955423.4 CDBG 57948.48 EFSP- Emergency Food & Shelter 8000 Medicaid Reimbursement Programs 49792.25 Commercial Contracts 375793.7 Foundation, Corp & NGO Grants 15250 Basic Food Outreach 31374 Fundraising 149723.1 Individual Donations 205505 Participant Contributions 179860 Liquid & Supplement Meals 18037.5 Interest Earned Total Income 2046707 Expense Salaries & Wages 726264.6 Personnel Benefits 93172.89 Operating Supplies 659594.1 Small Tools/Minor Equipment 3000 _ Program Support Services 31563.66 Communication 9734.41 Meal Delivery Costs 41255.75 Advertising & Marketing 30835.2 Rental & Leases 21298.02 Unreimbursed Expenses 40188.96 Insurance 13529 Office Supplies 5960 Utilities 28708 Repairs & Maintenance 35786.73 Printing Dues & Subscriptions 6878.07 Training, Conferences, Travel 11150.57 Bank Fees, Interest & Penalties 3133.89 Postage 2025.15 Fundraising Expenses 31595.51 Professional Services 56804.85 Taxes 3152.55 Other Costs 2450 Total Expense 1858082 Net Ordinary Income 188625.3 Other Income/Expense Other Income 531594 Other Expense Net Other Income Ntt Income 536169 4575 184050.3 MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS GREATER SPOKANE COUNTY MEALS ON WHEELS JULY 17, 2019 The Board of Directors of Greater Spokane County Meals on Wheels met Wednesday, July 17, 2019, 8:30 a.m. at the Hennessey Funeral Home, 1315 N. Pines Road. Present were: Alan Curryer Chris Thosath, Dr. Helen Schmidt, Bruce Andre, Terri Wagar, Grand Person and Joan Kilian. Staff present: Marta Harrington — Executive Director, Carol — Accounting and Business Manager, Janet Dixon — Development and Communications Director, and Josh Roe — Organizational Development Consultant. The meeting was called to order by Alan Curryer, Chair. A motion was made by Chris Thosath, seconded by Helen Schmidt to accept the minutes of the June 19 meeting of the Board of Directors — Motion passed. Financial Review: Marta Harrington reviewed the financial statement. May through August are hard months. Contracts expire and are renewed — there is a waiting period for funds to be sent in. Medicaid payments have increased 85% since the beginning of the year. This is connected to many other programs. More clients are qualifying for Medicaid funds first and then ALTCEW as a secondary. The office will be able to bill more appropriately. In 2020 home delivered meals will be a service of health insurance companies for qualifying clients (patients). Participant contributions are still down. The staff is continually telling clients that the $5.00 donation per meal is a suggested donation. Clients should contribute what they are able to. $10,000 has been received from Better Health Together —GSC MOW is a partner. This is a 5 year program and currently in the 3rd year. Expense: Wages have increased. There are new people hired and vacation payouts. A new refrigerator has had to be purchased. GSCMOW has been in the black for the entire year. Balance sheet— Brady Hatfield has been working with Carol Bertapelle on ascertaining that items are in compliance with accounting codes. Road Rally: Terri Wagar — chair — said that there was good flow this year and people seemed to be satisfied and enjoyed the day. There was about $23,000 in sponsorships. The building and parking was good and the Eagles enjoyed the event being held there. Terri Wagar estimates, after expenses, that $15,000 will be raised. There needs to be more outreach for sponsorships. Janet Dixon said that she is working on a final report which will be presented to the Board with income, expense and changes that need to be made to the event Volunteer Janet Dixon said that a manual for volunteers is now available. Every month there will be a volunteer orientation. Volunteers will know exactly what is expected of them. The staff members are helping. Janet Dixon said thatvolunteer appreciation events will be scheduled. 2019 Budget: Marta Harrington, Carol and Josh Roe have presented the 2019 Status Quo Budget to the Finance Committee. Marta Harrington discussed the budget with the Board. The budget is for $2,000,000 with expenses at $1,800,000. -or 2020 there will be an increase of the minimum wage. Marta Harrington and the program directors have been .,ssessing their work loads and needs for additional staff. Data entry is vital. It is necessary for reporting, grant writing and basically identifying the areas that need changing/improvement, etc. The Business and Finance will need a data & information specialist. Senior nutrition program will need a GetCare data entry person and, managers and program assistants. The Development and Communications program will need a fund raising assistant and a volunteer coordinator. Marta Harrington, Carol Bertabella and Josh Roe are also working on a 2020 budget that should be available in the next few months. There was discussion. A motion was made by Rick Waldt, Seconded by Grant Person that the Status Quo 2019 budget be approved; Marta Harrington will provide (via e-mail) information on the priority needs of new staff positions to the board for a vote. She will also write a proposal for future positions. Motion passed. The meeting was adjourned. Marta Harrington, Carol Bertabella and Janet Dixon left the meeting and the Board went into Executive session. Joan Kilian, Sec. Next meeting, Wednesday, August, 2019, 8:30 a.m. at Hennessey Funeral Home, 1315 N. Pines Road. The Board of Directors of Greater Spokane County Meals on Wheels Alan Curryer - President Chris Thosath Dr. Helen Schmidt Bruce Andre Terri Wagar Grand Person Joan Kilian - Secretary Rick Waldt Jamie Albertinin Linda Helett Michael Mccliment Virginia McMulkin Stacey Spohr -- Treasurer Anne Tresidder Jason Tusa Staff Marta Harrington — Executive Director Carol — Director of Business and Finance Janet Dixon — Director of Development and Communications Joey Yanago — Director of Senior Nutrition Services Jerri Horton — Director of Food Services SENIOR NUTRITION MEAL SITES (509) 924-6976 SPOKANE Greater Spokane County American Indian Center 610 E North Foothills Drive Spokane, WA 99207 Monday — Friday Meals served at 11:00am Corbin Senior Center 827 W Cleveland Avenue Spokane, WA 99205 Monday — Thursday Meals served at 11:OOam Delaney Apartments 242 W Riverside Avenue Spokane, WA 99201 Monday — Friday Meals served at 11:00am Hillyard Senior Center 4001 N Cook Street Spokane, WA 99207 Meals served M -Th at Noon Fri at 11:45am Canterbury Court SPOKANE SOUTH HILL 1010 S Rockwood Boulevard Spokane, WA 99203 Monday — Friday Meals served at 11:OOam ClareView South 4827 S Palouse Highway Spokane, WA 99223 Monday — Friday Meals served at 11:OOam SPOKANE VALLEY Appleway Court 221 S Farr Road Spokane Valley, WA 99206 Monday — Friday Meals served at 11:00 Opportunity Pres. Church 202 N Pines Road Spokane Valley, WA 99206 Monday — Friday Meals served at 11:OOam Spokane Valley Senior Center 2426 N Discovery Road Spokane Valley, WA 99216 Monday -- Friday Meals served at 11:OOam Talon Hills Apartments 25000 E Hawkstone Loop Liberty Lake, WA 99019 Monday -- Friday Meals served at 11:OOam Deer Park Senior Center DEER PARK 316 E Crawford Avenue Deer Park, WA 99006 Monday — Friday Meals served at 11:30am Sessions Village CHENEY 2221 N 6th Street Cheney, WA 99004 Mon — Fri Salad Bar at 11:OOam Hot Meal Served at 11:30am VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) Title: Date: /rEt,/ X O} (U ,i) , o Dei i /0/0,7y) 6/J0/9 //q -17 of Spokane Valley Request for 2020 Grant Page 6 of 6 Let's Do Lunch • 0111kAll %41, MP'ic ^RI Whr Greater Spokane County Volunteer Greater Spokane County Meals on Wheels Orientation WHY VOLUNTEER? Jtl/ Greater Spokane County • Each day, 1,200 meals are made fresh in our kitchen. • Annually, we serve over 250,000 meals to seniors. • For every dollar donated, 91 cents goes to help feed hungry seniors in our community. • For almost 25% of the seniors on our program, the meal we deliver is their only meal of the day. • For 92% of the seniors, Meals on Wheels provides independence and an opportunity for them to stay in the communities where they've established roots. 3 VOLUNTEER OPPORTUNITIES Home Delivery Kitchen Office and Events 4 WHAT'S EXPECTED Greater Spokane County • Attendance • Dress Code • Use of personal vehicle • Representing GSC Meals on Wheels 5 Meals on Wheels Greater Spokane County 8 MANDATORY REPORTING Ala Greater Spokane County 9 YOUR T STEP Meals on Wheels Greater Spokane County 1 0 CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT & SOCIAL SERVICES GRANT 7 Applicant: JAKT Foundation Phone: 509-621-0124 E-mail: tom@JAKTFoundation.org Address: PO Box 85 City: Newman Lake State: WA Zip: 99025 Applicant is: Non-profit YES Contact Person (if different than applicant): Tom Stebbins Amount requested: $82,000 Applicant's match: $125,000 Total project budget: $356,310 Is this a new or continuing activity? NEW & continuing. II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? The JAKT Foundation was founded in 2017 to support events such as Crave, Oktoberfest, a Spokane Valley Farmers Market and other to be determined events to support Spokane Valley's development of community events. Vision: To create, celebrate, enrich, and expand our sense of community through events. Mission: Be the catalyst to build collaborations for the betterment of community. The sum of many parts, together, creates more. Core Values: * Build Community * Collaborate * Highlight chefs * Partner of Spokane Valley * Catalyst for community alliances * Passion for food and cultural events * Inclusionary, everyone benefits * Culinary leadership locally, regionally & nationally III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. if your request is part of a larger project, you may briefly describe the over --all project. Flowever, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. JAKT Foundation desires to execute and follow our vision and mission statement by continuing work of Crave, Oktoberfest and the Spokane Valley Farmers Market plus add a new TBD event at Spokane Valley CenterPlace. All efforts are focused on Spokane Valley CenterPlace to build brand and rent revenue as the region's newest and best option to create community events. Events develop a sense of community for those who live here and shape the perception of the surrounding communities in Spokane County as well as throughout the Northwest. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? Underwrite the hard costs of renting CenterPlace as each event works to become financially successful and if funding permits underwrite structural/rental needs required for outdoor events. b. How and why the community will benefit? Highlight local farmers and artisans while creating a vibrant and fun market that residents will be happy to support and proud to show off their friends throughout the region. c. What are the beginning and ending dates of your project? Crave is July 16 —19, 2020, Oktoberfest is October 2 — 4, 2020, the Spokane Valley Farmers Market is every Friday night from 5pm to 8pm at CenterPlace from June 5 to September 11, 2020. d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather-related constraints? JAKT Foundation is working with Spokane Valley CenterPlace to highlight the assets of this beautiful location and design events to fit what the venue offers. f. Brief history of event or organization. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. JAKT Foundation, founded in 2017, was established to create community events that enhanced a community perception internally and externally by creating events of interest to all citizens of the Northwest while building Spokane Valley event assets specifically for the local community. V. BUDGET • Please provide a detailed budget for the use of your requested funds. Below. • This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. • As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. Expenses will be reduced as required up to and including not producing an event, most likely the new event. The inability to redirect grant funds to labor could be onerous and problematic in the event of sponsorship success for SVFM and SV lodging tax success. • If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. We request a minimum of $41,500 to insure we can cover rent at CenterPlace for all events and maintain the momentum of the Spokane Valley Farmers Market. JAKT Foundation 2020 Approved 7/24/19 Income 2019 Actual Farmers Market EBT 610 Kernel 600 Fresh Bucks 400 Artisan 2120 Farmer 690 Prepared Food 852 Processor 3500 Farmers Market Vendors Food Trucks 1500 Donations 5000 Economic Grant 20389 INWFMA 1200 Lodging Grant 7000 SVFM Sponsorship 11500 Farmers Market Revenue 55361 SVFM Expenses Advertising 9500 Market music 1500 Office supplies/acct 2000 One Time Costs 10834 7162 v subtotal 2020 Budget 0 0 0 2100 1000 1000 3500 1500 500 12000 1500 10000 11500 44600 7500 1500 2000 4600 Rent 9000 Market Manager 18000 Setup/down/training 4000 ' SVFM Expenses 54834 Net Revenue SVFM 527 Oktoberfest Income 18 Actual Sponsorship 17610 Merchandising 8600 Food & Beverage Beer 16668 Food concessions 180 Food German Specific 2379 Advance Ticket Sales 7089 Door 6368 Total Oktoberfest Income 58894 Oktoberfest Expenses Event Entertainment 20700 Event Management (VM) 0 Lodging for bands 2085 Media Partners / Advertising 5000 Merchandising Inventory 1260 CenterPlace 9475 Tents 10000 Operating 5500 On Site Exp. 4635 Donation Wishing Star 1668 Total Expenses 60323 Net Income (lossi Oktoberfest -1429 Crave Income 2019 Actual Grand Tasting Tickets 15287 Thursday Seafood Tickets 11716 Friday Smoke & Fire Tickets 11332 Saturday World Food Tickets 11419 Ticket Packages 5495 Walk up 3851 Grand Tasting Table & Booth 13988 Sponsors City of SV Economic Office 28500 City of SV Lodging Tax 21500 City of SV Economic Grant 0 FSA 12000 CDA Casino 10000 Spokane TPA 7000 Zipline 5000 Heart Media 10000 Pellegrino 8000 9000 18000 2000 44600 0 2019 Budget 12610 9500 25000 500 3000 8000 7000 65610 25000 15000 2085 2500 2000 10000 10000 6500 5000 2500 80585 -14975 2020 Budget 21000 21000 21000 21000 16600 50000 38000 12000 10000 7000 5000 10000 8000 Mirabeau Park Hotel 1000 1000 A to Z Rental 5000 5000 Other sponsors 2000 2000 Total Crave Revenue 183088 248600 Crave Expenses Advertising Social Media 14000 15000 Spokesman 20000 20000 Radio 10000 10000 PR General Chef Related Chef Host Chefs Chef supplies Food for chefs all events Chef & Volunteer SWAG Accountant Project Mgmt (team of 5) Previous Debt Insurance Office Graphic Design Website Office Supplies Signage Operations CenterPlace Rent Electrical Tents Health Department Permits Security Golf Carts/Gators Porta Potties/Fencing Total Crave Expenses Net Income (loss) Crave New Event - Beer or Wine Event CenterPlace rent A to Z Tent Rental VI. METRICS 2000 3000 2500 3000 5632 5000 7000 7500 3500 3500 16000 16000 3055 4000 2000 2000 43000 43000 25000 1500 1500 2500 2500 2500 2500 3000 3000 1800 2000 13500 15000 2500 2000 22217 23000 6040 4000 2400 2800 800 800 2500 2500 189944 218600 -6856 30000 7500 7500 What are the specific goals for the use of the grant funds? To underwrite costs of utilizing Spokane Valley CenterPlace and building the reputation for hosting regional community events. How do you measure the successful use of your grant funds? Are we building community? Are we closer to financial success in one year? Is the feedback from the community positive? Can we adjust and get better within budget constraints? What specific impact will the grant funds have on your program? It ensures our continued work, collaboration with other Spokane Valley partners and overall regional community partners to use Spokane Valley CenterPlace as a venue. `What methodology will you use to determine if you met your goals? 1. Fiscally it will be simple to look at the budget and determine did we end in the black or red. 2. We will be survey attendees so we can be responsive to desires for all events. 3. Combine the objective results shared in our wrap up report to Spokane Valley City Council and administration subjective perceptions for final results and return on investment of these valuable funds, VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c}(6) exempt status. Attached. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. Our only budget for JAKT Foundation is included within the request given the 2020 request for broader funding on multiple events by JAKT Foundation. However, for more context we've provided some executive summary information below. Quick Overview JAKT Foundation 2017 2018 2019 Oktoberfest Net Rev w/o Mgmt Fee -18772 -1095 ?? Spokane Valley Lodging 10000 5000 Spokane TPA 5000 0 0 Deferred event mgmt fees -15000 -15000 ?? Crave Net Revenue w/o Mgmt Fee -45000 -14000 -8856 SV Economic Office 50000 20000 50000 Spokane Valley Lodging 30000 Spokane TPA 8000 7000 Deferred event mgmt fees 0 0 -43000 SV Farmers Market Net Revenue 527 Once the JAKT Foundation is on positive footing excess revenue will go towards a combination of retiring all debt, building a reserve and reinvestment into the growth of culinary and community events specific to Spokane Valley. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. Attached. 4. List of members of the JAKT Foundation's board of directors and principal staff. a) Adam Hegsted — President b) Karen Stebbins —Vice President c) Jennifer Hegsted — Secretary d) Thomas Stebbins — Treasurer e) Spokane Valley Farmers Market Manager: Katy Ryder 5. List co-sponsors, if any, by title and type. None Certification The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in the Grant application and will comply with all provisions thereof. Certified By: Thomas W. Stebbins Date Treasurer, JAKT Foundation MINUTES OF JULY 24, 2019 MEETING OF BOARD OF DIRECTORS AND OFFICERS OF JAKT FOUNDATION The Board of Directors of JAKT Foundation (the "Company") met as follows: 1. Date: July 24, 2019. 2. Time: Noon. 3. Place: Newman Lake, Washington. 4. Present: Adam Hegsted, Jennifer Hegsted, Thomas Stebbins, and Karen Stebbins. 5. Presiding Officer: Adam Hegsted. 6. Acting Secretary: Karen Stebbins. A. Waiver of Notice. The undersigned, by execution of these minutes, hereby waives all requirements as to formal notice of the time, place, and object of this meeting and consents to all action taken at this meeting or any adjournment thereof. B. Spokane Oktoberfest. The Presiding Officer described the upcoming 2019 Oktoberfest event in September at Spokane Valley CenterPlace. The board, upon a brief discussion, unanimously approved the event as matching JAKT Foundation objectives and to continue seeking funding moving forward. C. Crave! The Presiding Officer and board discussed the recently completed 2019 Crave! food and drink celebration. Adjustments were discussed and agreed upon for 2020. Pleasure was expressed with the Spokesman partnership & expanded tourism interest. The board, upon a lengthy recap, unanimously approved continuing to fund and underwrite the event in 2020 as matching the JAKT Foundation objectives and to continue seeking funding moving forward. D. Spokane Valley Farmers Market. The Presiding Officer and board reviewed the Spokane Valley Farmers Market. Given the financial neutrality and positive response from the Spokane Valley Community the board unanimously approved continuing to fund and underwrite this effort. E. New event for 2020 at CenterPlace. The Presiding Officer and board discussed the concept of partnering with iHeart Media and/or the Spokesman Review to produce a new event in partnership or at the urging of the JAKT Foundation. Preliminary discussions are underway to host one or more NW Passages events at CenterPlace as well as a beer or wine event. F. Officers. The following officers were unanimously approved following a motion and a vote: Adam Hegsted — President Karen Stebbins — Secretary Jennifer Hegsted — Member Tom Stebbins — Treasurer Minutes -- JAKT Foundation G. Directors. A motion was made and seconded and the following resolution was unanimously adopted: RESOLVED, Thomas Stebbins has the full authority to pursue a lodging grant from Spokane Valley, an economic development grant from Spokane Valley for all JAKT events and the Spokane County TPA to support Spokane Oktoberfest, Crave! and Spokane Valley Farmers Market. There being no further business to come before the meeting, the meeting was adjourned. APPROY:D. Adam Hegsted, President omas Stebbi s, President Minutes — JAKT Foundation 4AON_ Karen Stebbins, Secretary INTERNAL REVENUE SERVICE P. 0. BOX 2508 CINCINNATI, OH 45201 Date: SEP 1 1 201? JAKT FOUNDATION C/O THE LEVY LAW FIRM PLLC 421 W RIVERSIDE STE 381 SPOKANE, WA 99201 DEPARTMENT OF THE TREASURY Employer Identification Number: 81-5319087 DLN: 17053087331017 Contact Person: JEFFREY GAUNCE Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 509(a)(2) Form 990/990-EZ/990-N Required: Yes Effective Date of Exemption: February 10, 2017 Contribution Deductibility: Yes Addendum Applies: No ID# 31614 Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c)(3). Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106,eokeep it This letter help resolve questions on your exempt status. P Organizations exempt under IRC Section 51(c)(3)Ware e eefurfurther erdclassrfiedapas either public charities or private foundations. charity under the IRC Section listed at the top of this letter. If we indicated at the top of this letter that you're required to file Form 990/990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990 -EZ) or electronic notice (Form 990-N, the e -Postcard). If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt organization, go to www•ir�'gComcl�anceeCuideEnter for 501(c)(3)ln PublecsChariit�es, ar to view Publication 4221 -PC, p which describes your recordkeeping, reporting, and disclosure requirements. Letter 947 -2- JAKT FOUNDATION Sincerely, Director, Exempt Organizations Rulings and Agreements Letter 947 ONE_ ION City of Spokane Valley Presentation for Economic Development fl Social Services Grant JA FOUNDATION The JAKT Foundation was founded in 2017 to support events such as Crave, Oktoberfest, a Spokane Valley Farmers Market and other to be determined events to support Spokane Valley's development of community events. Vision: To create, celebrate, enrich, and expand our sense of community through events. 8/9/2019 DUNDATION Mission: Be the catalyst to build collaborations for the betterment of community. The sum of many parts, together, creates more. FOUNDATION Core Values: * Build Community * Collaborate " `} Highlight chefs* Partner of Spokane Valley* Catalyst for community alliances * Passion for food and cultural events* Inclusionary, everyone benefits * Culinary leadership loeally, regionally & nationally The JAKT Foundation followed the 2015 CAI 1� Study for Spokane Valley which called out: Asti -crop connection between retail fl tourism. Spotane Dailey lags behind in retail sales per capita in torsion retail sectors to Spoliane and Spokane [aunty A need to create fun naw special events to complement Vatiey Fest flCyclr Celebration, in just three years you have: • Crave! • Oktoberfest • Spokane Valley Farmers Marflet, • • A new 2010 T50 event 1 FJA�Al�p� UNC JAKT in partnership with, and only because of, Spokane Val€ey is making things happen! Long term Is positioned to be a iunding mechanism for new events (as coiled for In Spokane Valley T rfsm Analysis Plums II, page 88, on 1/17} JAK Together, we are �p4Tf UKd N building a stronger _ community! • Wew,Clava Is fantastic lee Spoknno Volley Prot only Is it a great elant OIb,egbn dkdn't hav , It lelaly taws eaowty where Spaken<VJley Ir gang keneedl yog hew a winner hotolty end ...thief to Pe proud or That wet d•aw forks hors nuongholn the IhW end oath..• Chuck Welling Orener.li0lrrood&ewer JAKi QUN� Together, we are building a stronger community! •We L<Maned copartner with the JP%T Fo'mdation end toll oto Sugar fws05110K Fun Ido foto Spokanem'inherfe,1. tnemllabwatloo wit{ help both rotleswM tote hro.luelt bead hedges within the Spohane Veneytn the dnWepmenl of camaedlyercnto. We epotetsate the sense or energy end gloom the lh0Tfo.datkn her node N Spokane Valley.' (et Soblente Spokane Yeaey Putnwk• JAKi F $A N Together, we are building a stronger community! "rhenkyou Spokane Melte, Sily faendl for underwnnsie the VOLT roundallm and handling the poker, Valley Pameet 00, Net. Al a lifetime Spot.: Wiley rwidentollowatto demtaxn I<m so happy to twee dowroaity moth.. In nyharctwm.' Ryan Punka Palin l.'uketlflt 8/9/2019 JA FOUNDATION New collaboration discussions with partners: til Spokesman.Reylew and IIW Passages al IHeart with Baby Fafr O Kfdsfest JA UN`s Together, we are building a stronger community and community assets! 2 OUN City of Spokane Valley Presentation for Economic Development 8 Social Services Grant The JAKT Foundation was founded in 2017 to support events such as Crave, Oktoberfest, a Spokane Valley Farmers Market and other to be determined events to support Spokane Valley's development of community events. UNC Vision: To create, celebrate, enrich, and expand our sense of community through events. Mission: Be the catalyst to build collaborations for the betterment of community. The sum of many parts, together, creates more. UNDAl10N Core Values: * Build Community * Collaborate * Highlight chefs * Partner of Spokane Valley * Catalyst for community alliances * Passion for food and cultural events * Inclusionary, everyone benefits * Culinary leadership locally, regionally Et nationally The JAKT Foundation followed the 2015 CAI Study for Spokane Valley which called out: A strong connection between retail & tourism. Spokane Valley lags behind in retail sales per capita in tourism retail sectors to Spokane and Spokane County A need to create fun new special events to complement Valley Fest St Cycle Celebration. In just three years you have: • Crave! • Oktoberfest • Spokane Valley Farmers Market • A new 2020 TBD event UNDATION JAKT in partnership with, and only because of, Spokane Valley is making things happen! Long term is positioned to be a funding mechanism for new events (as called for in Spokane Valley Tourism Analysis Phase 11, page 86, on 3/17) FOOD & DRINK CELEBRATION SPOKANE VALLEY Together, we are building a stronger community! "Wow, Crave is fantastic for Spokane Valley. Not only is it a great event the region didn't have, it totally reflects exactly where Spokane Valley is going - forward! You have a winner locally and something to be proud of that will draw folks from throughout the NW and nation." Chuck Watkins Owner, Millwood Brewer JAK FPij4IION Together, we are building a stronger community! "We are pleased to partner with the JAKT Foundation and roll our Sugar Rush 5/10K Fun Run into Spokane Oktoberfest. The collaboration will help both parties and more importantly build 1 bridges within the Spokane Valley in the t development of community events. We appreciate the sense of energy and growth the JAKT Foundation has made in Spokane Valley." Cal Coblentz Spokane Valley Partners iff Together, we are OUNDP4TION building a stronger community! "Thank you Spokane Valley City Council for underwriting the JAKT Foundation and launching the Spokane Valley Farmers Market. As a lifetime Spokane Valley resident who works downtown I am so happy to have community activities in my hometown." Ryan Pirello Power Marketing UNC New collaboration discussions with partners: A) Spokesman -Review and NW Passages B) iHeart with Baby Fair Et Kidsfest UNDATION Together, we are building a stronger community and community assets! 8 CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. 1 PROJECT APPLICATION DEADLINE: August 9th, 2019 before 4:00 p.m. Applicant: KYRS - Thin Air Community Radio Phone: (509) 747-3012 E-mail lupito@kyrs.com (Lupito Flores, KYRS Station Manager) Address: 35 W. Main, Suite 340 City: Spokane State Washington Zip 99201 Applicants are: Non-profit X Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Lupito Mores Phone: E-mail Address City State Zip Amount requested: $ 2'°00 Applicant's match: $ Total project budget: $5,°0° Is this a new or continuing activity? Continuing activity City of Spokane Valley Request for 2020 Grant Page 4 of 6 Il. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather-related constraints? f. Brief history of event or organization. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds? What specific impact will the grant funds have on your program? What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. Upon grant closeout this should be the focus of the required post grant reporting. City of Spokane Valley Request for 2020 Grant Page 5 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) Lupito Flores Title: KYRS Station Manager Date: August 8, 2019 City of Spokane Valley Request for 2020 Grant Page 6 of 6 Lupito Flores, Station Manager 35 W. Main, Suite 340 Spokane, WA 99201 Phone (509) 747-3012 City of Spokane Valley Application for Social Services Grant History KYRS Thin Air Community Radio is a non-profit, non-commercial community station. Since 2003, Thin Air Radio has served the City of Spokane Valley with local arts, culture, news and music, providing programming to diverse communities and underserved groups. KYRS began as a 100 -watt Low Power FM community station with a dozen locally produced programs. KYRS achieved its 501(c) 3 status in 2007 and is now governed by a board of directors. In 2011, KYRS became a full -power, non-commercial, educational station, broadcasting with 6,800 watts, reaching parts of six counties, three Native American reservations, and a population of approximately 400,000. We now have more than 40 locally produced programs, all hosted by local volunteers, including the only locally produced Arts program, youth programs, open poetry, non-profit news, a poverty issues program, and cultural programs, to name just a few. Three years in a row, KYRS was voted #2 Best Radio Station in the region by readers of The Inlander. Other awards include: The 2012 EPA Clean Air Excellence Award for our Native American program; the 2010 Spirit of Jim Chase Group Award for "Dragonflies on Thin Air;" the 2010 Champion of Youth Award from Chase Youth Commission; the 2009 Spokane Arts Commission Bold Strokes Award; the 2009 Northwest Alliance for Responsible Media Award for Contributing to Excellence in Media Literacy; and two Rainbow Awards from Pride Foundation. Project Summary KYRS radio programming provides a platform for local creatives in Spokane Valley to connect and share ideas, empowering citizens to affect change and contribute to a vibrant, thriving community. By connecting these creatives and their audiences with the diversity of their community through a welcoming, public platform, KYRS nurtures community participation, providing a unique and invaluable social service to the citizens of Spokane Valley. For nearly 14 years, the contributions KYRS has made to support and champion the arts, culture, and perspectives of the Spokane Valley community have been significant. Among KYRS' music and interview programs alone, we have conducted hundreds of interviews, collaborated with dozens of organizations, and promoted thousands of local events. KYRS has made the diverse culture of the Spokane Valley community accessible to the general population, while providing individuals and organizations with in- depth, meaningful on -air discussions and coverage of the issues that matter most to them. Grant funding for KYRS community radio is a direct investment into the Spokane Valley community and its citizens. Scope of Work Community radio is a free and flexible platform to highlight local talent and to share important work, promote events, and connect new audiences to the Arts. "Art Hour" is a weekly, hour-long live program consisting of interviews with artists, local galleries, and musicians, and providing cultural commentary and announcements for the creative community in Spokane. This locally produced program is unique to Spokane Valley radio and provides a vital social service in exposing the general public to the Arts and inspiring listeners to enjoy and interact with local arts and culture. While a 2007 Arbitron report showed that 60% of KYRS listeners are between the age of 24-44, we appeal to a very broad demographic. Our arts radio programs, like many other programs on KYRS, provide an important service to these groups: an opportunity to enter a shared community space and engage with new perspectives and interests. During the 2020 grant period, our "Art Hour" program will produce approximately 50 distinct radio episodes. Funding from the City of Spokane Valley would support the production and distribution of 50 episodes of each of these radio programs. All locally produced programs on KYRS are hosted by volunteers from the community. Each program is autonomous, and the hosts are free to develop their content and independently produce their programs. Each program must comply with FCC regulations and KYRS policies, and must provide programming content that supports our mission. KYRS program directors supervise these programs and ensure compliance and quality. Please see attachments for full KYRS radio programming schedule. Budget KYRS is a certified 501(c)(3) organization which depends largely on community and individual contributions, sponsorships, and grant funding to sustain its service to the Spokane Valley community. The requested grant funding of $2,000 for the 2020 year will be absorbed by expenditures related to the regular production, recording, editing, and engineering of "Art Hour" community radio programming. Associated costs include program coordination and oversight, engineering costs, / '\ computer and equipment repair (such as microphones and / Foundations Comnu nicy Thin Air headphones), broadcaster's insurance, license fees, streaming ( Corporations Creativity Government in in the and archiving, marketing, and studio/tower occupancy Donors Ails nits expenses. Broadcasts also require supervision and coordination, maintenance of on -air equipment, recording and editing ` equipment, program logs and reporting, website maintenance, and equipment for phone interviews. Please see attachments for detailed KYRS project budget. The requested grant of $2,000, while only partial coverage of programming -related expenses, would be sufficient to have beneficial impact on the organization. No portion of the requested grant funding would be appropriated to fund capital assets or salaries of individuals not employed by the city. Metrics A creative city attracts and keeps artistic people in the community, making it a more vibrant place to live and work. A 2007 economic impact study of the Arts in the Spokane area (including Spokane Valley) concluded that the Arts have an estimated direct impact of more than $206 million annually, generating 3,420 jobs and attracting more than 737,000 patrons. Since 2004, the UNESCO Creative Cities Network (UCCN) has promoted cooperation with and among cities that have identified creativity as a strategic factor for sustainable urban development. In compliance with the objectives of the global Creative Cities Network, KYRS is committed to being an agent of change and sustaining the following measurable impacts in the City of Spokane Valley: o Broadening recognition of creativity as a strategic factor of community development; o Stimulating and enhancing initiatives to make creativity an essential component of community development, notably through partnerships involving the public and private sectors; o Strengthening the creation, production, distribution and dissemination of cultural activities, goods and services; o Nurturing the development of hubs of creativity and innovation and broadening opportunities for creators and professionals in the cultural sector; o Improving access to and participation in cultural life as well as the enjoyment of cultural goods and services, notably for marginalized or vulnerable groups and individuals; o Proliferation of these ideals through awareness raising programming, activities and events; o Nurturing a deeper sense of ownership of and care for Spokane Valley among its residents. The goals of KYRS in the utilization of these grant funds are to create and sustain the community radio programming that meets these Creative Cities criteria. The success of the program is also measured by the number and amount of donations received during our on -air fund drives, by listener feedback, social media, and by support from community partners and underwriters. Further, each locally produced program on KYRS is evaluated annually for quality and content by our program directors. The radio programs will succeed if they consistently air on-time with compelling, quality programming that engages and activates the public to support and get involved in the local Arts scene. Because the requested grant funds translate directly to quality radio programming, every dollar affects measurable impact for the citizens of Spokane Valley who contribute to and benefit from KYRS radio. Attachments (7) Social Services Grant Application 501(c)(3) Certification Letter Authorization Letter List of Staff and Board Members Recent Approved Budgets (2019) Approved Project Budget KYRS Programming Schedule INTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, OH 45201 Date: AUG 0 f 2007 THIN AIR COMMUNITY RADIO 35 W MAIN STE 340 SPOKANE, WA 99201 DEPARTMENT OF THE TREASURY Employer Identification Number: 20-5354265 DLN: 17053030438007 Contact Person: DONNA ELLIOT-MOORE ID# 50304 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 509(a) (2) Form 990 Required: Yes Effective Date of Exemption: August 15, 2006 Contribution Deductibility: Yes Advance Ruling Ending Date: December 31, 2010 Dear Applicant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c)(3) of the Code are further classified as either public charities or private foundations. During your advance ruling period, you will be treated as a public charity. Your advance ruling period begins with the effective date of your exemption and ends with advance ruling ending date shown in the heading of the letter. Shortly before the end of your advance ruling period, we will send you Form 3734, Support Schedule for Advance Ruling Period. You will have 90 days after the end of your advance ruling period to return the completed form. We will then notify you, in writing, about your public charity status. Please see enclosed Information for Exempt Organizations Under Section 501(c)(3) for some helpful information about your responsibilities as an exempt organization. Letter 1045 (DO/CG) -2 - THIN AIR COMMUNITY RADIO We have sent a copy of this letter to your representative as indicated in your power of attorney, Sincerely, Robert Choi Director, Exempt Organizations Rulings and Agreements Enclosures: Information for Organizations Exempt Under Section 501,(c)(3) Statute Extension Letter 1045 (DO/CG) Lupito Flores, Station Manager 35 W. Main, Suite 340 Spokane, WA 99201 Phone (509) 747-3012 City of Spokane Valley Application for Social Services Grant KYRS Board of Directors William Berry, Board Chair, 2016-2019 Spencer Beaudette, 2019-2022 Larry Hampson, 2019-2022 Bart Haggin, 2017-2020 Penny Achten, 2019-2022 Lupito Flores, Station Manager, Ex Oficio KYRS Staff Lupito Flores, Station Manager Dana Matthews, Program Director Michael Moon Bear, Underwriting Coordinator Annie McKinlay, Bookkeeper August 7, 2019 To Whom It May Concern, This letter confirms that as KYRS Station Manager, Lupito Flores is authorized by the Board of Directors to enter into any grant agreements on behalf of the organization. Sincerely, W herr y William Berry KYRS Board Chair KRS THIN AIR COMMUNITY RADIO Budget - FY19 January - December 2019 Total Income 4100 Underwriting 4130 Gifts in kind - goods 4200 Grants 5200 Membership 5490 Miscellaneous revenue 5800 Fundraising events Total Income $ 35,400.00 4,200.00 10,200.00 96,700.00 5,040.00 17,800.00 169,340.00 Gross Profit $ 169,340.00 Expenses 7200 Wages & Salaries 7250 Payroll Taxes 7260 Employee Benefits 7400 Underwriting Commissions 7500 Professional Fees 8100 General & administrative 8200 Occupancy expenses 8500 Operating Expense 8550 Insurance expenses 8556 Interest Paid 8580 Fundraising Expenses 8600 Business expenses Total Expenses $ 163,551.90 Net Operating income $ 5,788.10 Net Income $ 5,788.10 67,027.32 6,060.00 11,100.00 7,500.00 11,305.00 12,640.00 25, 216.00 10,428.00 6,975.58 1,500.00 3,560.00 240.00 fiNA # REVENUES 1 City of Spokane Valley grant 2 Government Funding (state, local, federal) 3 Individual Contributions 4 Fees for Service 5 Ticket Sales/Events/Merchandise 6 Dues 7 Sponsorships 8 Interest/Dividends 9 In -Kind 13 A TOTAL REVENUES # EXPENDITURES 1 Salaries and Related Expenses 2 Professional and Contract Fees Proposed Project Budget Fiscal Year 2020 2,000.00 1,500.00 500.00 1,000.00 5,000.00 250.00 3 Space Rental and Related Costs 400.00 4 Printing and Copying 5 Postage 6 Supplies and Materials 7 Marketing and Advertising 250.00 8 Travel and Transportation 9 Assistance to Individuals 10 Training and Conferences 11 Equipment/Repairs 1,000.00 12 Production/recording/editing/ engineering 3,000.00 14 Technology 12 On -Air Insurance 100.00 13 14 15 8 TOTAL EXPENDITURES $ 5,000.00 KYRS THIN AIR CiY RADIO 88.1 1 92.3 FM • KYRS.ORG 6:00 AM 7:00 AM 8:00 AM 9:00 AM 10:00 AM 11:00 AM 12:00 PM 1:00 PM 2:00 PM 3:00 PM 4:00 PM 5:00 PM 6:00 PM 7:00 PM 8:00 PM 9:00 PM 10:00 PM 11:00 PM 12:00 AM MONDAY TUESDAY WEDNESDAY SUMMER 2019 THURSDAY FRIDAY Radio -Activity Indy Music Earth Matters Nowl A Shot of Jazz Welcome Home Soul Dimensions of DX Pryme Indy Music Inside the Hype SOS Spokane Northwest UnScene Indy Music Latin Lounge Flavor of the Week The Edge Homegrown Radio Sonic Trash Ultrapop Indy Music Irish Music On Tap Queens of Noise Indy Music Queer Sounds Vinyl Hour The Way Back Hour Indy Music Astral Range Turned On Psychic Radio Suspense KYRS Local News: Tue-Frl 7:55 AM Jim Hightower: Tue & Thu 7:58 AM SATURDAY 6:00 AM 7:00 AM 8:00 AM 9:00 AM 10:00 AM 11:00 AM :ijt-1;E Isi;j; 12:00 PM s 1:00 PM 2:00 PM 3:00 PM 4:00 PM 5:00 PM 6:00 PM Indy Music Indy Music 8:00 PM 10:00 PM 12:00 AM SUNDAY Indy Music Indy Music The In Box Eloise's Feast Indy Musk Layall Arabia Workln' Woman Blues Indy Musk Basement Beats Interzone Simmer Down Indy Musk Indy Music Music CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 9th, 2019 before 4:00 p.m. Applicant: NAOMI Phone: 509-926-6492 Address: 11302 E Broadway Ave E-mail businesscJnaomicommunity.org City: Spokane Valley State WA Zip 99206 Applicants are: Non-profit X Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) ora public agency to be considered for funding. Contact Person (if different than applicant): Angela Slabaugh Phone: 509-879-0539 E-mail aneelannaomicommunity.org Address 11302 E Broadway Ave City Spokane Valley Amount requested: $ 10,000 State WA Zip 99206 Total project budget: $19,500 Applicant's match: $ 9,500 Is this a new or continuing activity? New City of Spokane Valley Request for 2020 Grant Page 4 of 6 Basic Information: NAOMI 11214 & 11302 E. Broadway Spokane Valley, WA 99206 509-926-6492 Applying for Social Services Grant. 0.) Mailing Address: NAOMI PO Box 371 Spokane Valley, WA 99037 Contact Information: Angela Slabaugh, Executive Director 509-879-0539 angela@naomicommunity.org II History: Since 2011, NAOMI has provided a grace -filled community and transitional housing in Spokane Valley to women and children who have experienced homelessness and other various traumas. NAOMI cultivates transformation in the lives of mothers by providing a grace -filled space for women to pursue their personal growth through participation in and facilitation of growth groups focused on overcoming patterns of dependency. III Project Summary: The expansion of current Growth Groups to be available to women and single mothers that may already have housing, but need the added support of authentic and accountable community to break cycles of dependency in their lives. While housing is important, it alone does not foster the crucial process of recovery, growth and healthy interdependency, only intentional hard work in accountability -rich relationships foster that. IV Scope of Work: a. Expand services to include groups that will be available to women seeking to further their healing and recovery in safe community. b. The community benefits when women and mothers break free from cycles of dependency that result in addiction, domestic violence, adverse childhood experiences and the repeated fallout in generations to come c. January 1, 2020- December 31, 2020 d. Not Seasonal e. Not Outdoors f. Historically, we have only allowed current residents of NAOMI to attend growth groups. Info@naomicommunity.org PO BOX 371 Spokane Valley, WA 99037 509-926-6492 V Budget: The $10,000 requested will be dedicated to the following project/items listed below to allow current undesignated funds to cover added costs of the expansion ($19,500 total: $16,000 Staff $3,500 Materials and Supplies). 1. Operational: $7,500 dedicated to operational and maintenance costs such as telephone, utilities, and water/sewer/garbage, and maintenance material purchases. 2. Consultation: $2,500 will be dedicated to the purchase of materials for all Growth Group supplies, Kid's Activities supplies, and contract costs for guest leaders of Growth Groups Efforts have begun and will continue through 2020 to expand our monthly donor base to sustain the expansion after the project timeline has passed. VI Metrics: Attendance will be documented weekly and compiled in an annual report. Goal 1: Expanding Kid's Activities from an average of 2 children attending for 6 hours a week, to an average of 6 children attending for up to 12 hours a week. Goal 2: Expand Growth Groups from an average of 8 hours per month to 12 hours per month Goal 3: Expand direct -service contact participation from an average of 7 women/families at a time to 15 women/families at a time. With your support, NAOMI serves the greatest needs in our community to make lasting impact in the lives of homeless single mothers, their children, and the Spokane Valley community. Thank you for your consideration of supporting the mission of NAOMI and serving women and children in Spokane Valley. Sincerely, Angela Slabaugh NAOMI, Executive Director Info@naomicommunity.org PO BOX 371 Spokane Valley, WA 99037 509-926-6492 " i� 1Yc �,.irl ni ciil .1 Eh, r .uui 1( r nlrrual r2cV-enue ScrNirr 054964 ATLANTA GA 39901-0001 NAOMI PO BOX 371 SPOKANE VLY WA 99037-0371 Employer ID number: 20-1171003 Form 990 required: YES Dear NAOMI : In reply refer to: 0752878111 Feb. 26, 2019 LTR 41680 0 20-1171003 000000 00 00029394 BODC: TE We're responding to your request dated Feb. 14, 2019, about your tax-exempt status. We issued you a determination letter in April 2005, recognizing you as tax-exempt under Internal Revenue Code (IRC) Section 501(c) (03). We also show you're not a private foundation as defined under IRC Section 509(a) because you're described in IRC Sections 509(a)(1) and 170(b)(1)(A)(vi). Donors can deduct contributions they make to you as provided in IRC Section 170. You're also qualified to receive tax deductible bequests, legacies, devises, transfers, or gifts under IRC Sections 2055, 2106, and 2522. In the heading of this letter, we indicated whether you must file an annual information return. If you're required to file a return, you must file one of the following by the 15th day of the 5th month after the end of your annual accounting period: - Form 990, Return of Organization Exempt From Income Tax - Form 990E2, Short Form Return of Organization Exempt From Income Tax Form 990-N, Electronic Notice (e -Postcard) for Tax -Exempt Organizations Not Required to File Form 990 or Form 990 -EZ - Form 990 -PF, Return of Private Foundation or Section 4947(a)(1) Trust Treated as Private Foundation According to IRC Section 6033(j), if you don't file a required annual information return or notice for 3 consecutive years, we'll revoke your tax-exempt status an the due date of the 3rd required return or notice. You can get IRS forms or publications you need from our website at www.irs.gov/forms-pubs or by calling 800 -TAX -FORM (800-829-3676). If you have questions, call 877-829-5500 between 8 a.ln. and 5 p.m., 2019 Ordinary IncomelExpense Income City Grant - Operational Exp - Miscellaneous Income 1,000.00 Private Grants 15,000.00 Interest Income 1,800.00 Program Service Fees 3,000.00 City Grant- Professional - EFS Program Income 15,000.00 Business! Group Cntributions 40,000.00 Individual Donations 75,000.00 Event Income 70,000.00 Total Income 220,800.00 Expense Business Registration Fees 40.00 Property Taxes 72.00 Employment Security 559.00 Drug Testing 250.00 Webslte Expense 200.00 Miscellaneous 500.00 Pest Control 400.00 Postage 1,000.00 House Supplies 2,000.00 L & I taxes 828.00 Online Donation Fees 1,000.00 Petty Cash Misc Rebanding Expense Insurance - Liability, D and 0 1,400.00 Property Maint & lmprovemts 4,500.00 Telephone 2,400.00 Vehicle Expense 3,000.00 Office Supplies 5,000.00 Property Insurance 2,200.00 Professional Development 2,500.00 Resident Support/ Education 10,000.00 Marketing 4,000.00 Utilities 8,500.00 Payroll Taxes - SS/Med 8,834.00 Events 25,000.00 Temporary Expense Holding Event 25,000.00 Payroll Expenses 115,479.00 Total Expense 224,662.00 Net Income (3,862.00) Page 1 of 1 AICD RESOLITt"I ri! N APPR:1 VING ;XPANSION 2 2S' INACHANIIS GROWTH GROG PS In accordance with the NAOMI Vision and Strategic plan, the Board approves efforts to expand InReach and participation in Growth Groups in 2020 and the related costs to be formally approved in October when the 2020 budget is to be presented. The Board understands that funding for this expansion is currently being sought out through the coordination of a fall Monthly Donor Fundraiser and the pursuit of private grant funding including the City of Spokane Valley Social Services and Economic Development Grant. CHAIRPERSON Lee Carney: a - ACTING SECRETARY Sigrid Brannan: 6-L 116LI/Lw DATE: Info@naomicommunity.org PO BOX 371 Spokane Valley, WA 99037 509-926-6492 card of Directors Lee Carney, President & Treasurer Mountain Capital LLC, Owner Since: March 2015 Expires 2022 Connie Hemmer, Board Member Retired CPA -Independent Since: June, 2013 Expires 2020 Erik Larsen, MSW, Secretary Dept of Child and .Family Services, Supervisor Since: August 20.14 Expires 2021 Michelle Mors, Board Member Human Resources, Moss Adams Since: January, 2019 Expires 2025 Sigrid Brannan, PhD, Board Member Leadership Studies, Retired Since: January, 2019 Expires 2025 rincipai Staff Angela Slabaugh, MSW Executive Director (Full Time) Sara Cardwell, BA Program Coordinator (Part Time) Lucille Hanson, MA Community Engagement Coordinator (Part Time) Info©naomicommunity.org PO BOX 371 Spokane Valley, WA 99037 509-926-6492 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) Angela Slabaugh Title: Executive Director Date: 08/07/2019 City of Spokane Valley Request for 2020 Grant Page 6 of 6 \2„/ SCIS SPOKANE CENTER FOR INDEPENDENT LIVING }OVUU�UUU V BRIDGES YOUTH TRANSITION PROGRAM CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 9th, 2019 before 4:00 D.M. Applicant: SPOKANE CENTER FOR INDEPENDENT LIVING (SCIL) Phone: (509) 326-6355 E-mail billAscilwa.org Address: 8817 E. MISSION AVE. STE.106 City: SPOKANE VALLEY State WA Zip 99212 Applicants are: Non-profit X Public/Municipal Agency Must be a non-profit 501(c) (3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): WILLIAM D.KANE Phone: (509) 326-6355 E-mail billAscilwa,org Address 8817 E. MISSION AVE. STE.106 City SPOKANE VALLEY State WA Zip 99212 Amount requested: $20,000 Applicant's match: $00,00 Total project budget: $20,000 Is this a new or continuing activity? NEW SCIS SPOKANE CENTER FOR INDEPENDENT LIVING HISTORY The Coalition of Responsible Disabled (CORD) evolved from a support group that was formed in 1981 by a small group of individuals with varying disabilities. In April 1998, CORD was established as a 501 (c) 3 nonprofit organization and became Spokane's consumer -driven, consumer -controlled, grassroots Center for Independent Living (CIL) with a staff and Board of Directors comprised of at least 51% persons with disabilities. For 26 years, CORD worked with consumers to promote their independence in the community. In 2015, with input from our consumers, community partners, and key stakeholders, the Board of Directors voted to make a new beginning with the birth of the Spokane Center for Independent Living (SCIL). Today SCIL serves consumers in Spokane, Lincoln, Pend Oreille, Whitman, Stevens, and Asotin counties. Spokane Center for Independent Living (SCIL) is a consumer- driven, 501 (c ) (3) non-profit Independent Living Center providing services to meet the needs of the Inland Northwest disability community. SCIL provides a comprehensive range of services designed to educate, assist, empower, and provide resources to the cross- disability community. The goal is to empower them to make their own decisions to live independently. Services include: Advocacy, Independent living skills training, Information and referral, Peer support, Youth transition, Assistive technology loan program, Housing search assistance. 8817 E. Mission Avenue #106, Spokane Valley, Washington 99212 509.326,6355 Fax 509.327.2420 a 501(c)3 Non -Profit - Center for Independent Living - www.scilwa.org MISSION STATEMENT Spokane Center For Independent Living (SCIL) is a peer driven, multi -cultural organization enhancing the lives of people with disabilities in Eastern Washington through innovative approaches. VISION STATEMENT Spokane Center For Independent Living (SCIL) Exists to empower people with disabilities to be self-reliant and self -determined and to advocate for their continued participation in society. 8817 E. Mission Avenue #106, Spokane Valley, Washington 99212 509.326.6355 Fax 509.327.2420 a 501(c)3 Non -Profit - Center for Independent Living - www.scilwa.org SCTL SPOKANE CENTER FOR INDEPENDENT LIVING III. PROJECT SUMMARY B uilding Skills Recognition Independence D eveloping Peer Support G oal Setting Empowerment S elf -Advocacy This program is being designed to be the only one of its kind that understands Independent Living in the Spokane area. Our staff has personal and professional knowledge of disabilities. BRIDGES works with youth and young adults with all types of disabilities on developing skills in areas they need and have an interest. This program provides opportunities for youth to explore and plan for life as an adult. Participants will practice self- determination and self -advocacy. 8817 E. Mission Avenue #106, Spokane Valley, Washington 99212 509.326.6355 Fax 509.327,2420 a 501(c)3 Non -Profit - Center for Independent Living - www.scilwa,org SCIS SPOKANE CENTER FOR INDEPENDENT LIVING What are some steps in becoming independent? o Define your Independence o Develop Independent Living Skills o Prepare for Employment o Develop Advocacy Skills o Have access to Peer Support o Community Resources Examples of Independent Living Skills Training: o Budgeting/money management o Food Planning/Nutrition o Learning access to transportation o Accessing community resources 8817 E. Mission Avenue #106, Spokane Valley, Washington 99212 509.326.6355 Fax 509.327.2420 a 501(c03 Non -Profit - Center for Independent Living - www.scilwa.org SCIS SPOKANE CENTER FOR INDEPENDENT LIVING Program participants will learn about: o Disability History o Disability Leaders oThe Independent Living Movement o Interaction with persons with disabilities o Socialization activities o Advocacy skills 8817 E. Mission Avenue #106, Spokane Valley, Washington 99212 509.326.6355 Fax 509.327.2420 a 501(03 Non -Profit - Center for Independent Living - www.scilwa.org SCIS SPOKANE CENTER FOR INDEPENDENT LIVING IV. SCOPE OF WORK What it is you wish to do? Spokane Center for Independent Living seeks to support, train, and empower youth (ages 14-24) with disabilities to live to their fullest potential through the Youth Transition Services program. With the skills learned from these trainings, it is SCIL's mission to help these youth obtain employment. Training sessions include: BRIDGES curriculum (tentative, not in order) 1. Nutrition Students will learn the daily recommended dietary intake for carbohydrates, fats, protein, and minerals can help you make wise choices when it comes to maintaining a healthy body. This can lead to greater levels of energy and feelings of health in your day to day life. This course will help you understand the importance of a balanced diet 2. Meal preparation Students will purchase well balanced meal options, prepare them as a group, and dine together. 3. Resume and cover letter, Interview preparation & Dress for success This 3 -part session will teach students how to write an effective resume and cover letter, what to expect in an interview and how to respond, as well as assistance in putting together the proper ensemble for an interview. 4. Recreational dates (2) peer-to-peer Activities designed to allow students to interact in the community and hone social skills (i.e. bowling, movies) 5. Art classes (2) painting and pottery peer-to-peer Students will explore their creativeness and also improve social skills. 8817 E. Mission Avenue #106, Spokane Valley, Washington 99212 509.326.6355 Fax 509.327.2420 a 501(c)(3) Non -Profit - Center for Independent Living - www.scilwa.org SCTL SPOKANE CENTER FOR INDEPENDENT LIVING 6. First aid Students will receive basic first aid training from members of the Spokane Valley Fire Department. 7. Transportation navigation Students will learn STA bus routes, how to utilize the information available at the stops, ParaTransit eligibility rules etc. this will give them the confidence to travel to work, medical appointments and social activities independently. 8. Navigating paperwork Rental applications, college applications, social security and DVR paperwork can be a daunting task for first time applicants. This class will guide students on how to complete the process correctly. 9. Budgeting Students will be shown proper money management techniques by representatives of Banner bank. 10. Self Care Students will learn tips & techniques to better care of themselves. How and why the community will benefit? SCIL's BRIDGES Youth Transition Services program benefits the community by helping youth become independent and employed citizens. Navigating how to obtain employment and live independently can be a major hurdle for many youths; with the additional barrier of having a disability, it can be extremely challenging. Assistance to youth with disabilities is greatly needed in order to lead a higher quality of life and help them contribute to the community. What are the beginning and ending dates of your project? The BRIDGES Youth Transition Services project will be ongoing, as there will always be a need for assisting youth with disabilities gain the skills needed to live independently. 8817 E. Mission Avenue #106, Spokane Valley, Washington 99212 509.326.6355 Fax 509.327.2420 a 501(0(3) Non -Profit - Center for Independent Living - www.scilwa.org SCIS SPOKANE CENTER FOR INDEPENDENT LIVING Is it a seasonal activity appropriate to its location? — NO If an outdoor activity, are there any weather-related constraints? — N/A Brief history of event or organization. Spokane Center for Independent Living was started in 1981 as a support group for individuals with disabilities and evolved to the non-profit it is now in April of 1998. SCIL staff and the Board of Directors are comprised of at least 51% persons with disabilities. It is driven by the needs of the individuals it serves, along with the knowledge and experience of the staff who have had many of the same struggles throughout their lives. SCIL has worked with individuals of the Spokane community for over 30 years to promote their independence and help them obtain the assistance needed to thrive. 8817 E. Mission Avenue #106, Spokane Valley, Washington 99212 509.326.6355 Fax 509.327.2420 a 501(c)(3) Non -Profit - Center for Independent Living - www.scilwa.org SCIS SPOKANE CENTER FOR INDEPENDENT LIVING V. BUDGET Grant Request: $20,000 Support Services $12,000 Funds used to run the program and assist individuals. Services to include resume/interview class, independent living skills assistance, and mobility transportation assistance — charged as a flat rate of $1000.00 per session held for instructor fees. One session is held per month, see below for detailed information. Program Materials $5,000 (Classes utilizing collaboration with Spokane Falls Community College charge a participation fee - i.e. nutrition class, cooking class). Funds will also be used for refreshments for peer-to-peer groups and for the yearly graduation program. Promotional materials & supplies $2,000 Office space & equipment use $1,000 8817 E. Mission Avenue #106, Spokane Valley, Washington 99212 509.326.6355 Fax 509.327.2420 a 501(c)(3) Non -Profit - Center for Independent Living - www.scilwa.org SCIL SPOKANE CENTER FOR INDEPENDENT LIVING VI. METRICS Grant funds would assist the specific goal of helping youth, ages 14-24, learn how to live independently to be able to participate in their communities Successful use of grant funds will be measured by tracking the number of individuals who obtain employment, continue their education, navigate independently, obtain housing etc. after participating in the Youth Transition Services program. The percentage of youth who successfully increase their independence will determine if goals are met. Grant funds would enable SCIL to get the program up and running; it is currently operating on a very sparse budget. With these funds, activities such as peer-to- peer networking events, cooking classes, resume and interview skills classes, increasing independent living skills, more could be implemented. 8817 E. Mission Avenue #106, Spokane Valley, Washington 99212 509.326.6355 Fax 509.327.2420 a 501(c)3 Non -Profit - Center for Independent Living - www.scilwa.org qy IRC DoperWien! of the Treasury sY�h�11 1l ILV. Intornnl Ravciiue Sarvlco P.O. Box 2508, Room 4010 Cincinnati OH 45201 55033 SPOKANE CENTER FOR INDEPENDENT LIVING • 8817 E MISSION AVE STE 106 SPOKANE VLY WA 99212-5034 Employer ID Number: 91-1412690 Form 990 required: Yes Dear Taxpayer: In reply refer to: 4077589886 Apr. 21, 2016 LTR 4168C 0 91-1412690 000000 00 00031002 BODC: TE This is in response to your request dated Mar. 30, 2016, regarding your tax-exempt status. We issued you a determination letter in June 1993, recognizing you as tax --exempt under Internal Revenue Code (IRC) Section 501(c) (3). Our records also indicate you're not a private foundation as defined under IRC Section 509(a) because you're described in IRC Sections 509(x)(1) and 170(b)(1)(A)(vi). Donors can deduct contributions they make to you as provided in IRC Section 170. You're also qualified to receive tax deductible bequests, legacies, devises, transfers, or gifts under IRC Sections 2055, 2106, and 2522. In the heading of this letter, we indicated whether you trust file an annual information return. If a return is required, you must file Form 990, 990 -EZ, 990-N, or 990 -PF by the 15th day of the fifth month after the end of your annual accounting period. IRC Section'6033(j) provides that, if you don't file a required annual information return or notice -fo•r three 'coh-sdcutiv6 years, ,your. axeirpt Status Will be lautomatically revoked on the filingdue date of the third required return or notice. For tax forms, instructions, and publications, visit www.irs.gov or call 1 -800 -TAX -FORM (1-800-829-3676). If you have questions, call 1-877-829-5500 between 8 a.m, and 5 p.m., local time, Monday through Friday (Alaska and Hawaii follow Pacific Time). SPOKANE CENTER FOR INDEPENDENT LIVING 8817 E MISSION AVE STE 106 SPOKANE VLY WA 99212--5034 4077589886 Apr. 21, 2016 LTR 41680 0 91-1412690 000000 00 00031003 Sincerely yours, Jeffrey I. Cooper Director, EO Rulings & Agreement 9:23 AM 09110118 Accrual Basis Spokane Center for ' 4ependent Living Profit , _oss Page 1 of 2 ACL Budget Oct '18 - Sep 19 Oct -18 Nov -18 Dec -18 Jan -19 Feb -19 Mar -19 Apr -19 May -19 Jun -19 Jul -19 Aug -19 Sep -19 Ordinary IncomefExpense Income 410.00 • Income 274,160.00 22,847 22,847 22,847 22,847 22,847 22,847 22,847 22,847 22,847 22,847 22,847 22,847 Total Income 274,160.00 22,847 22,847 22,847 22,847 22,847 22,847 22,847 22.847 22,847 22,847 22,847 22,847 Expense 760.05 • Membership/Dues 125.00 125 630.00 • Bank Service Charges 640.00 • Bldg. Maintenance 1,000.00 83 83 83 83 83 83 83 83 83 83 83 83 660.00 - Business Insurance 4,600.00 383 383 383 383 383 383 383 383 383 383 383 383 680.00 - Computer Maintenar 12,560.00 1,047 1,047 1,047 1,047 1,047 1,047 1,047 1,047 1,047 1,047 1,047 . 1,047 710.00 • Copier 4,868.00 406 406 406 406 406 406 406 406 406 406 406 406 740.00 - Licenses 84.00 84 750.00 - Medicat!Dental 18,344.48 1,529 1,529 1,529 1,529 1,529 1,529 1,529 1,529 1,529 1,529 1, 529 1,529 770.00 • Miscellaneous Expel 124.00 780.00.Office Supplies 1,200.00 100 100 100 100 100 100 100 100 100 100 100 100 790.00. Operation Rent 25,200.00 2,100 2,100 2,100 2,100 2,100 2,100 2,100 2,100 2,100 2,100 2,100 2,100 800.00 - Payroll Taxes 22,830.00 1,903 1,903 1,903 1,903 1,903 1,903 1,903 1,903 1,903 1,903 1,903 1,903 820.00 - Postage 200.00 50 50 50 50 840.90 - Professional Service 3,542.00 295 295 295 295 295 295 295 295 295 295 295 295 850.00 • Promo/Advertising 100.00 100 860.00 • Property Taxes 76.00 880.00 - Resource Material 2,400.00 200 200 200 200 200 200 200 200 200 200 200 200 890.00 - Salaries/Wages 119,320.00 9,943 9,943 9,943 9,943 9,943 9,943 9,943 9,943 9,943 9,943 9,943 9,943 910.00 -Telephone 4,296.00 358 358 358 358 358 358 358 358 358 358 358 358 900.00- Supportive Services 920.00- Training & Outreach 2,500.00 930.00 - Travel 75.00 Total Expense 223,444.48 18,347 18,347 18,397 18,431 18,397 18,347 18,497 18,347 18,397 18,347 18.347 18,347 Net Ordinary Income 50,715.52 Other Income/Expense Other Income 1100.00 • Other Income Page 1 of 2 SCIS SPOKANE CENTER FOR INDEPENDENT LIVING SCIL Board of Directors Meeting E-mail motion request E-mail sent to: Ann Farnsworth, Bruce Rafford, Andrea Goddard, Patty Irvin, Patrick Schmidt, Sabrina Ryan -Helton, Trincy Hawkins, Cody Thueringer. In lieu of the fact that there are no scheduled Board of Directors meetings scheduled for July or August 2019, the following e-mail was sent to board members by Executive Director Bill Kane on July 23, 2019 as follows: " On Jul 23, 2019, at 2:47 PM, Bill Kane <Bill@scilwa.org> wrote: Folks, I am working on a Spokane Valley Social Services grant application to re -vitalize our youth program. The packet is due back to City Hall by August 9th, my intention is to be ready to go by mid week next week. To be included in the proposal is as stated 1. " Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application." This is where I need your help, I need someone to make a motion allowing me to proceed with a $20,000 grant application. And I also need someone to second the motion. I will then include the 'minutes" in the grant package. I also need your thoughts concerning an August meeting — should we meet or wait till September? See you al at the fundraiser Friday night — Bill" 8817 E. Mission Avenue #106, Spokane Valley, Washington 99212 509.326.6355 Fax 509.327.2420 a 501(c)3 Non -Profit - Center for Independent Living - www.scilwa.org I vote "Aye"! On Jul 23, 2019, at 7:19 PM, p irvin <pattyirvin@hotmaiil.com> wrote: Just another reminder, We are/I am out of town for Aug meeting date Sent from my iPhone On Jul 23, 2019, at 6:38 PM, Patrick Schmidt <patrick.schmidt@comcast.net> wrote: And I'll second it...and BiII...i May have to be In Tukwila Friday -Sat due to a new work commitment...I'II know more at the week matures...Patrick Sent from my iPhone On Jul 23, 2019, at 5:48 PM, p irvin <pattyirvin@hotmail.com> wrote: I will make the motion! Sent from my iPhone Motion approved Attested by: Ann Farnsworth, Board President Date: 7/24/19 8817 E. Mission Avenue 1$106, Spokane Valley, Washington 99212 509.326.6355 Fax 509.327.2420 a 501(c)3 Non -Profit - Center for Independent Living - www.scilwa.org SCTL SPOKANE CENTER FOR INDEPENDENT LIVING VII. CURRENT BOARD & PRINCIPLE STAFF ANN FARNSWORTH CHAIR PATRICK SCHMIDT VICE CHAIR TRINCY HAWKINS TREASURER PATTY IRVIN SECRETARY BRUCE RAFFORD MEMBER ANDREA GODDARD MEMBER SABRINA RYAN-HELTON MEMBER CODY THUERINGER MEMBER WILLIAM KANE DIRECTOR 8817 E. Mission Avenue #106, Spokane Valley, Washington 99212 509.326,6355 Fax 509.327.2420 a 501(c}3 Non -Profit - Center for Independent Living - www.scilwa.org VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law.. 2. That it has read and understands the, information contained in this Grant application and will comply with all provisions thereof. Certified By (signature) -74L14'" 7 (print or type name) ,143,1 1,Ld y T K n Title: ,.)JaT��o 2' Date: City of Spokane Valley Request for 2020 Grant Page 6 of 6 // CITY OF SPOKANE VALLEY, WA 2020 Economic Development and Social Services Grant Application Instructions General: Each year, the Spokane Valley City Council includes funds in the annual budget to help support economic development activities and/or social service efforts directly benefiting the citizens of Spokane Valley. We are currently seeking applications from qualified non-profit providers of such services for funding in our 2020 budget. Organization must be organized under Internal Revenue Code sections 501(c)(3) or 501(c)(6). General Requirements: • In order to qualify for grant funds, the agency must be a qualified 501(c)(3) or 501(c)(6) organization. • Agency must provide 12 copies of the completed attached application. Other materials intended to further showcase your agency, project, or mission are allowed to be included with the application; if included, provide 12 copies of each. As all materials will be inserted into standard three-ring binders, all materials should be unbound and three -hole punched. • Grant funds should not be used to fund capital assets such as buildings and vehicles to avoid questions relating to insurance and liability. • Grant funds should not be used to fund the salaries of individuals not employed by the city. This approach avoids questions related to workers compensation and unemployment claims, as well as avoiding audits of employee timesheets. • The applying agency will be asked to prepare a presentation of no more than 5 minutes on your request to the Spokane Valley City Council on September 17, 2019 at 6:00 pm in Council Chambers at City Hall. If you plan to distribute handouts at this meeting, 12 copies of the handout must accompany your proposal on the August 9, 2019 deadline. If you wish to use presentation materials with a program such as PowerPoint, all files must also be included with the proposal and presentation handouts by the application deadline of August 9, 2019. City of Spokane Valley Request for 2020 Grant Page 1 of 6 Schedule of Grant Application Events: Following is the proposed schedule for the Grant Application Process (Note: specific dates may be adjusted by the City to meet unexpected circumstances): Notice placed in newspaper and grant package available July 12, 2019 Grant application must be received at City Hall no later than 4:00pm (applications received later than this will not be considered) August 9, 2019 Applicant presentations to City Council September 17, 2019 City Council motion consideration for 2020 awards October 22, 2019 Award/regrets letters sent out to applicants October 30, 2019 Contracts between City and grant recipients to be completed November 2019 Date upon which grant awarded programs must be completed December 31, 2020 Post event reporting due to the City January 15, 2020 Project Management: The City of Spokane Valley Finance Department will issue contracts for approved grants, reimburse expenses, and monitor contract compliance. Applicants will be reimbursed for documented costs, as outlined in the application, up to the amount awarded. Selection Process: Each application will be reviewed by the Finance Department to ensure all required portions of the application are included and that the applicant is an eligible entity. All complete applications from eligible entities will be provided to City Council for determination of award. All applicants are expected to make an oral presentation to City Council. This allows the applicant to better explain their program, as well as affords council the ability to better understand the proposed services. Following the presentations, Council will decide at a later meeting, based on a methodology of their choosing, the amounts of each award. Upon finalization of the awards, each applicant will be notified of their awarded amount. Staff will then consult with applicants of approved projects to develop contracts and scopes of work. After the applicants and the City have signed the contracts, staff will notify applicants to proceed. It is very important that applicants are aware that upon being awarded a grant: 1. The grantee must sign a contract with the City. 2. All contracts are reimbursement based; i.e., the grantee must expend funds on approved items and then seek reimbursement under terms of the governing contract. Grantee will not be reimbursed if information requested by the City (prior or current year) has not been provided. Approved items are those that were outlined by the applicant in the application and oral presentation. 3. The Finance Department will confirm that applicants submitted a report on 2019 activities to the City, if a grant was awarded. Only after these steps are complete is a project grantee authorized to begin incurring costs. City of Spokane Valley Request for 2020 Grant Page 2 of 6 Other Information: Insurance: As part of its contract for performance, the City requires contractors to maintain liability insurance in the amount of $1,000,000 and name the City as an additional insured on its liability insurance policy. Proof of such insurance must be submitted with the contract, or before funds are released. Contract: The City will utilize a standard contract for City -funded grant activities. Payment: Normally, payment is provided once per month or quarter as a reimbursement of expenses, upon receipt of an invoice including appropriate attached backup for the expenses that were incurred. Equal Opportunity: No individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state or federal law. Reporting Requirements: Upon completion of the grant program or the year, grant recipients are required to provide a written summary of their program. The focus of the post grant reporting is to provide the council and citizens information on how the city funds were used. The focus should be on the actual impact these funds had on the citizens of the City of Spokane Valley. A comparison to the planned impact as detailed in the metrics section of your application. The written report will be provided to City Council and the public. Failure to comply with the reporting requirements may affect your organizations ability to effectively apply for future awards Additional Information: Additional information which may be required by a change/interpretation in state law may also be required from the applicant. Proposal Submittal: Please submit 12 copies of your application information no later than 4:00 pm on Friday, August 9th, 2019 to: City of Spokane Valley Attn: Sarah Farr, Finance Department 10210 E. Sprague Avenue, Spokane Valley, WA 99206 City of Spokane Valley Request for 2020 Grant Page 3 of 6 CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 9th, 2019 before 4:00 p.m. Applicant: Spokane Valley Arts Council DBA SVAC Phone: _(509) 995-6313 E-mail _SpokaneValleyArts@yahoo,org Address: PO Box 141676 City: _Spokane Valley State_WA Zip _99214 Applicants are: Non-profit XXX Public/Municipal Agency Must be a non-profit 501(c) (3) or 501(c) (6) or a public agency to be considered for funding. Contact Person (if different than applicant): _Liz McIntosh Phone: _(509) 995-6313 E-mail imlilmac@gmail.com Address 1320 S Robie Ct City _Spokane Valley State_WA Zip _99206 Amount requested: $175,300 Applicant's match: $ Total project budget: _$175,300 Is this a new or continuing activity? New City of Spokane Valley Request for 2020 Grant Page 4 of 6 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? 111 PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather-related constraints? f. Brief history of event or organization. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds? What specific impact will the grant funds have on your program? What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. Upon grant closeout this should be the focus of the required post grant reporting. City of Spokane Valley Request for 2020 Grant Page 5 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) \+70 b Q,I-\. W\ C_3-Y\A-?,5 Title: T slt,Cs.1—r Date: bk ‘q City of Spokane Valley Request for 2020 Grant Page 6 of 6 SPOKANE VALLEY ARTS COUNCIL. PO Box 141676 Spokane Valley, WA 99214 Amended Pages of the City of Spokane Valley Application for Economic Development and Social Services Grants tI. History Since it began in 2004, the Spokane Valley Arts Council has strived to be an active presence in our city and has pursued our goal of bringing art to the citizens in our area. Our mission is to promote, support, and enhance the diversity, quality, and accessibility of arts and culture in our region. As an all -volunteer organization, we continue to fulfill this mission, working independently but with the support of the City of Spokane Valley. III. Project Summary We are requesting funds to help with the administrative expenses of SVAC, continued improvements to our website, printing, postage, advertising, insurance, and production of our eighth, ninth, and tenth bronzes. W. Scope of Work In 2020 Spokane Valley Arts Council has arranged the commission of three slightly smaller sculptures. SVAC plans to donate the finished pieces to the City of Spokane Valley with hopes they will be displayed publicly throughout the community for all to enjoy. Completion of the three pieces will rely on the support of this grant and the fund-raising efforts by SVAC. • Hucklebeny Daze by Jerry McKellar: Mr. McKellar was commissioned by the Ronald McDonald House of Spokane in 2004 to create this life-size bear. Casts of this piece were painted by local artists and displayed around Spokane City during the Summer and Fall of 2005 before being auctioned off to raise money for the charity. • Rock Star by Bob Wilfong: Mr. Wilfong is a world-renowned artist acclaimed for his contemporary bronze sculptures and monuments that reside in 49 states and 20 countries. • Indomitable Spirit by Jerry McKellar: Indomitable Spirit was created as a tribute to man's strength of spirit determination to never give up. V. Budget • Insurance $600 • Attorney Fees and Auditing $1,000 • Federal and stating tax filing to maintain our 501(c)3 status $600 • Artist Showcase $16,000 • Website $500 • Updating supportive software $500 • Printing and postage $3,000 • Monumental bronze production and casting $150,100 • Administrative support and advertising $3,000 Total: $175,300 VI. Metrics Local Non-profit Art -based Organizations: We continue to support DanceFest and Inland Northwest Dance Association, which put on a free dance event once a year showcasing the talents of dancers of all ages and abilities, and demonstrations by national dancers and groups. Filling Display Booths Free of Charge: We continue to maintain art exhibits at CenterPlace and the Spokane Valley Main Library. These exhibits include local amateur and professional artists, local area high school student art, and loaned art from private collections. SU SPOKANE VALLEY ARTS COUNCIL PO Box 141676 Spokane Valley, WA 99214 Amended Pages of the City of Spokane Valley Application for Economic Development and Social Services Grants Annual Fundraiser: The 13thi Annual Artist Showcase will be held October 12, 2019. As our main fundraiser, the event features demonstration artists, great food, and live music, with a loud and silent auction. We have been successful because of the continued support of the attending demonstration artists and the talented national and international artists who submit their art to be juried into our event, and then sold. We also appreciate you, the community members who purchase tickets and art at our event, and the generous advertisers and donors. JERRY D. MCKELLAR, SCULPTOR PO BOX 70 COLVILLE, WA 99114 (509) 684-2148 fax (509)685-9114 1dmckellar@ultraplrx. cam www, jerrymckellar. corn EDUCATION & BACKGROUND GRADUATED UNIVERSITY OF WASHINGTON, DOS DEGREE, JUNE 1969 PRIMARILY A SELF-TAUGHT ARTIST, HIS VIVID IMAGINATION COMBINED WITH INPUT FROM LIFE EXPERIENCES, TRAVEL, AND NATURE INFLUENCE HIS CREATIVE SPIRIT. MCKELLAR'S EDUCATION AT THE UNIVERSITY OF WASHINGTON DENTAL SCHOOL PROVIDED HIM WITH EXTENSIVE STUDIES OF FACIAL AND HUMAN ANATOMY THAT HAS HELPED GREATLY IN SCULPTING THE HUMAN BODY. HE BEGAN MAKING JEWELRY IN DENTAL SCHOOL, AND CONTINUED THROUGHOUT HIS DENTAL CAREER TO EXPERIMENT WITH DIFFERENT ART FORMS, INCLUDING PAINTING, SCRATCHBOARD DRAWING, AND SCULPTING. HE HAS BEEN SERIOUSLY SCULPTING EN BRONZE AND STEEL SINCE 1987 AND RETIRED FROM DENTISTRY IN 1994 TO PURSUE HIS ART CAREER FULL TIME. HE HAS TAKEN PATINA CLASSES, AND HAS EXPANDED ON THAT KNOWLEDGE WITH YEARS OF EXPERIMENTATION. HE CURRENTLY DOES MUCH OF HIS OWN PATINA WORK, INCLUDING HIS LIFESIZE AND LARGER SCULPTURES. CHARACTERISTIC OF MCKELLAR'S WORK IS HIS REALISTIC STYLE, EMBODIED WITH POWER AND MOVEMENT. HIS WORK VARIES FROM EXTREMELY FINE DETAIL TO SMOOTH MUSCLE STUDIES EMPHASIZING THE HUMAN FORM. AS AN ACCOMPLISHED AND INVENTIVE ARTIST, HE IS CONSTANTLY EXPANDING HIS STYLE AND SUBJECT MATTER. MANY MONUMENTAL AND LIFE-SIZE SCULPTURES HAVE BEEN INSTALLED IN PUBLIC AND PRIVATE COLLECTIONS. MUSEUMS/ CORPORATE! PERMANENT PUBLIC SCULPTURE 2018 "Huckleberry Daze" — Colville, WA 2017 "Coup Ponies" Monument -- City of Spokane Valley, WA 2017 "When Buffalo Roamed" — City of Sioux Falls, SD 2017 Life-size "A Bad Hair Day" - City of Creston, B.C., Canada 2016 "Quiet Bear" — Avera McKennon Hospital Group - Sioux Falls, SD 2015 Monumental "Dance of Sun & Moon" - Spokane Valley, WA 2014 Life-size "Huckleberry Daze - Mason City, IA 2013 Life-size "Huckleberry Daze" - Sheridan, WY 2012 "Into Thin Air" - Permanent Outdoor Collection, Chelan, WA 2010 Life-size "Flower Dancing in the Wind" - Sioux Falls, SD 2010 "Message to Sky Father" - Kessler Canyon Guest Ranch - DeBeque, CO 2010 Life-size Steel Mountain Goat Nanny & Kid - City of Chelan, WA 2009 Life-size Steel Mountain Goats — City of Chelan, WA 2009 Monumental "Working the Line" — City of Spokane Valley, WA 2008 Life-size "Flower Dancing in the Wind" -- City of Chelan, WA 2007 Monumental "Dance of Sun & Moon — El Monte Sagrado Resort & Spa, Taos, NM 2007 Monumental "Working the Line" — Sublette County Visitor Center, Pinedale, WY 2006 Steel Wall Sculpture- Colville Public Library — Colville, WA 2005 Monumental "Dance of Sun & Moon" - Casa del Sol y Luna, Lake Forest, IL 2005 Life-size "Flower Dancing in the Wind" — City of Sheridan, WY 2005 Monumental "Bow Stringer" — Beaver Creek Lodge, Beaver Creek, CO 2005 Life-size "Huckleberry Daze"- Kessler Canyon Guest Ranch, DeBeque, CO 2004 Life-size "Huckleberry Daze" Beaver Creek Lodge, Beaver Creek, CO 2004 "He Hunts at Night" —Steel, 10' H - Kessler Canyon Guest Ranch, DeBeque, CO 2003 "Working the Line" — Clymer Museum Permanent.ColIectiont Ellensburg,WA 2001 Life-size "Flower Dancing in the Wind"- Fountain Hiiis Civic Assoc., Fountain Hills, AZ 2001 "New Guinea Tribesman" -- Kessler Collection Boardroom, Orlando, FL 2000 Monumental "Bow Stringer" — Celebration Hotel, Celebration, FL 1999 "Bow Stringer"- Bennington Center for the Arts, Bennington, VT 1999 "Shawl Dancer"- Bennington Center for the Arts, Bennington, VT 1999 "Challenger" -Steel Sculpture, 10' H- City of Ellensburg, WA 1999 "Bow Stringer" - University of Montana Permanent Collection, Missoula, MT 1998 "First of the Season" — Nora Eccles Harrison Museum of Art, Logan, UT 1997 "Osage Silver" — Clymer Museum Permanent Collection, Ellensburg, WA HONORS AND AWARDS 2017 "When Buffalo Roamed" People's Choice Award - Sioux Falls, SD 2017 - "Coup Ponies"- Spokane Valley Arts Council Board Choice Award -- Spokane Valley, WA 2016 "When Wealth Was Pelts" Best of Show - Sioux Falls Sculpture Walk- Sioux Fails, SD 2015 "Quiet Bear" - People's Choice Award - Avera Sculpture Walk - Sioux Falls, SD 2014 "Indomitable Spirit" (life-size) Bronze Award City Art Sculpture Tour, Mankato, MN 2013 Selected as Charter Member of the C. M.Russell Museum Skull Society of Artists 2013 "Indomitable Spirit"(fife-size) Best in Show Sculpture Tour Eau Claire, Eau Claire, WI 2013 "A Bad Hair Day" (life-size) 2nd Place Bronze City Art Sculpture Tour, Mankato, MN 2012 "A Bad Hair Day" (life-size) People's Choice Best in Show Bronze -Sculpture Tour Eau Claire,. Eau Claire, WI 2012 "Indomitable Spirit" (life-size) Director's Award -Sculpture Walk, Sioux Falls, SD 2012 "Double Trouble" People's Choice Award- Lake Chelan Juried Art Show, Chelan, WA 2011 "Dog Society" Best Artisan Award- Lake Chelan Juried Art Show, Chelan, WA 2010 "Flower Dancing in the Wind" (life-size) People's Choice Award -Sculpture Walk Sioux Falls, SD 2010 "Broken Promises" People's Choice Best Sculpture Award- C.M. Russell Show, Great Falls, MT 2010 " A Bad Hair Day" - Patrons' Choice Award- Spokane Valley Arts Council, Spokane Valley, WA 2010 "A Bad Hair Day" Best Artisan Award- Lake Chelan Juried Art Show, Chelan, WA 2009 "Message to. Sky Father" People's. Choice Best Sculpture Award - C.M. Russell. Show,Great Falls, MT 2006 "Coup Ponies" CM Russell Museum CEO Award -C.M. Russell Museum, Great Falls, MT 2006 "Coup Ponies" People's Choice Best Sculpture Award- C.M. Russell Show, Great Falls, MT 2005 "Otter Woman" People's Choice Best Sculpture Award C.M. Russell Show, Great Falls, MT 2004 "Working the Line" Award for Excellence - JH Urology Conference, Jackson, WY 2003 "Working the Line" Western Art Assoc. Purchase Award - Western Art Show, Ellensburg, WA 2003 "Working the Line" Old West Museum Gallery Award- Western Spirit Art Show, Cheyenne, WY 2002 "Indomitable Spirit" John Clymer Award- Western Art Show, Ellensburg, WA 2001 "Serenity" 2nd Place Contemporary Sculpture- Phippen Western Art Show,. Prescott,AZ 1999 "Bow Stringer" Juried Annual Exhibition- National Sculpture Society, NY, NY 1999 "First of the Season" 2nd Place Traditional Sculpture- Phippen Western Art Show, Prescott, AZ 1998 "Woope's Gift" Best of Show/Bronze- Western Art Show, Ellensburg, WA 1998 "Bow Stringer" Honorary Award/Traditional Sculpture- Phippen Western Art Show, Prescott, AZ 1997 "Osage Silver" Artists' Choice Award - C.M Russell Show, Great Falls, MT 1997 "Osage Silver" Best Sculpture- C.M. Russell Show, Great Falls, MT 1997 "Osage Silver" Purchase Award- Clymer Museum, Ellensburg, WA 1997 "Time of the Cold Maker" 1st Place/3 Dimensional- Spokane Western Art Show, Spokane, WA 1996 "Kit Fox Lance Bearer' Best of Show! Bronze- Western Art Show, Ellensburg, WA 1995 "Black Raven" Best of Show/ Bronze - Western Art Show, Ellensburg, WA 1994 "Kwottenai Kanye" 2ND Place Bronze- SCI Art Competition, Reno, NV 1993 "On Eagles' Wings" Best of Show/ Bronze- Western Art Show, Ellensburg, WA COMMISSIONS 2017 "Wind Spirit" to 1 1/4 Life-size Monument - Kessler Collection Commission 2017 EOD Sculpture "The Homecoming" - Private Commission 2016 EOD (Explosive Ordinance Disposal) Memorial Sculpture "The First Goodbye"- Private Commission 2015 "Defiance" - Mirror Image - Private Commission 2014 Two bronze award trophies for SCI, Tucson, AZ 2013 Steel Mountain Goat - Private Commission - Chelan, WA 2013 Bronze Longhorn Bull- "The Boss", Private Commission- Boerne, TX 2012- Life-size steel Mountain Goat - Private Commission - Chelan, WA 2010- Life-size burro "A Bad Hair Day" - Private Commission, Boerne, TX 2010- Steel Mountain Goats (2 additional) - Rotary Club for the City of Chelan, WA 2009- Steel Mountain Goats - Rotary Club for the City of Chelan, WA 2008- Bas-relief bronze sculptures- "Big 5" motorcycle - Mountain Choppers, Colville, WA 2006- Caroline Lambert Gressel) Foundation, Pinedale, WY -Monumental "Working the Line" 2006- Life-size "Coup Ponies" (4 horses/1 rider) Private Commission -Sandy, Utah 2006 Stevens County Library - steel "Reading Tree" - Colville, WA 2005 -Rocky Mountain Elk Foundation, Missoula, MT -- Elk bust "The Challenge" 2004 -Spokane, WA Ronald McDonald House -- life-size bear prototype for Spokane Fundraiser 2004- 16' Monument, "Dance of Sun & Moon" Private Commission - Lake Forest, IL 1999- 8 1/2' Monumental "Bow Stringer" - Private Commission - Hygiene, CO 1997- Private Commission - Sculpture, "Last Load", Seattle, WA 1995 Rotary International - Original Sculpture for Rotary International President -- Calgary, Alberta MEMBERSHIPS: 2013 -Charter Member - C.M. Russell Museum- The Russell Skull Society of Artists National Sculpture Society — Colleague Member Western Art Association Past Member Artist Advisory Board Spokane Valley Arts Council Lake Chelan Arts Council MEDIA Art Chowder Magazine —feature article- March/April 2017 Spokesman -Review — Dance of Sun & Moon Installation -March 2015 KSPS Spokane Public Television — Northwest Profile Segment —May 2015 YouTube — Northwest Profiles: Patina Pizazz Cover Safari Award Magazine — Spring 2015 The Current — Spokane Valley News Magazine — March 201.5 KVCL Radio -- 2 day interview segment — April 2015 Statesman -Examiner- August 2013 Western Art Collector Magazine — February 2010 Spokesman -Review Feature — September 2009 Art of the West Magazine — Mar/April 2008 Coeur d'Alene Magazine — Winter 2005 lnformArt Magazine- Winter Issue 2005,2002 Southwest Art Magazine - July 2001 Art of the West - November/December 2000, July/Aug 2005 InformArt Magazine - Summer Issue -1999 Sculpture Forum Magazine - Summer 1998 Indulge Magazine - Art Review - Summer Issue 1998 Washington State Dental Alumni Magazine - Fall 1997 PAST & CURRENT EXHIBITIONS/ SHOWS Western Masters Show Juried Outdoor Sculpture Juried Outdoor Sculpture Juried Outdoor Sculpture Juried Outdoor Sculpture Juried Outdoor Sculpture Juried Outdoor Sculpture Invitational "Magnificent 7" Artist — C.M. Russell Show Juried Outdoor Sculpture Walk Maryhill Museum 2004 Outdoor Sculpture Invitational 2004 Juried Outdoor Sculpture Art on the Plaza C.M. Russell Show Loveland Sculpture Invitational National Sculpture Society Annual Exhibition (1999) Old West Museum 2003 & 2004 Western Spirit Show Will Rogers Masters Trappings Exhibition Old West Museum 2003 Gallery Awards Art Show Phippen Western Art Show Museum of Fine Arts, University of Montana Jagen Und Fischen Show (SCI Pavilion) Shared Visions Exhibition/Clymer Museum Mountain Oyster Club Art Show Great Falls, MT Sioux Falls, SD Eau Claire, WI Mankato, MN. Mason City, IA Castlegar, B.C., Canada Sheridan, WY Great Falls, MT Gillette, WY Goldendale, WA Sheridan, WY Great Falls, MT Loveland, CO New York, NY Cheyenne, WY Fort Worth, TX Cheyenne, WY Prescott, AZ Missoula, MT Munich, Germany Ellensburg, WA Tucson, AZ Art Associates of the Missoula Art Museum Trails West Western Art Show Spokane Western Art Show Artists for Open Space Fred Oldfield Western Heritage Center Thunderbird Artists Caswell Gallery Out of Africa Exhibition RMEF Banquet Program Artist National Western Art Show REFERENCES MR. JIM CLARK, DIRECTOR SCULPTURE WALK SIOUX FALLS 300 S. PHILLIPS AVE. # L104 SIOUX FALLS, SD 57104 605-838-8102 sculpturewalksf@gmail.com DR. JAMES HARKEN SPOKANE VALLEY ARTS COMMITTEE 13314 E. NORA SPOKANE VALLEY, WA 99216 (509) 924-5009 MR. RICHARD KESSLER, CEO THE KESSLER COLLECTION 4901 VINELAND RD., SUITE 650 ORLANDO, FL 32811 (407) 996-9999 Missoula, MT Vancouver, WA Spokane, WA Bigfork, MT Tacoma, WA Carefree, AZ Troutdale, OR Missoula, MT Ellensburg, WA Installations at Beaver Creek Lodge, Beaver Creek, CO Kessler Canyon Ranch, Grand Junction, CO Celebration Hotel, Celebration, FL, Ef Monte Sagrado, Taos, NM & Gallery affiliation Grand Bohemian Gallery BARB KOENIG MAIN STREET GALLERY & LAKE CHELAN ARTS COUNCIL 208 E. WOODINIPOB 911 CHELAN, WA 98816 (509) 682-9262 PAM EGGEMEYER SPIRITS IN THE WIND GALLERY 1211 WASHINGTON AVE. GOLDEN, CO 80401 "INDOMITABLE SPIRIT" MAN'S UNENDING STRUGGLE TO BE SET FE TESTIFIES TO HIS INDOMITABLE SPIRIT. 663 Te MOW 0.41ft CIO 60640teredee wee Mohandas Ghandi "INDOMITABLE SPIRIT" JERRY MCKELLAR, SCULPTOR "Indomitable Spirit" was created as a tribute to man's strength of spirit and determination to never give up. I have used a clean, classical body form and minimal amount of ornamentation inspired by my study of the great European masters. I've tried to emphasize the power, beauty, and movement of the human body, and also design different surface textures for added compositional interest and varied effects on the stone patina. The sculpture has three figures. One figure with coarse anatomic detail is encased in stone, the second figure is bound and kneeling, and the third figure, with more detailed anatomy has finally broken free. The regular size edition of this sculpture won the "Clymer Award" at the Ellensburg National Art Show & Auction, May 2002 r -r- "HUCKLEBERRY DAZE" In 2004 the artist was commissioned by the Ronald McDonald House of Spokane to create a life-size bear for its annual fundraiser. McKellar donated his creative abilities for the original bear, which was then cast in fiberglass, decorated, and painted by local artists. The bears were displayed throughout the city of Spokane during the summer and fall of 2005 before being auctioned to raise funds for the Ronald McDonald House. This life-size, more realistic, but non -threatening grizzly bear, was then created as a limited edition bronze sculpture by the artist. F� i Gq 7- ; 1 _:k place m hands upon ife ha') raartc 66calr F \trines that, th, "RockStar" C'ZCSTA ti I pCaced my hands upon the strings that then became my heat. .T wrapped my arms aYound tFie box that became my sour. I touched my fingers to the strings that then became my voice. Then from me I gave to you that specaCsong of me. 006 ZViCfong y�+t 1 Rs .3i'rhe 7'rcir.ury rirtar LT 1 R('V ilte &Tyke P.O. Box 2508, Room 4010 Cincinnati, OH 45201 SPOKANE VALLEY ARTS COUNCIL 'I, SPOKANE VALLEY CHAMBER OF COMERCE • PO BOX 141676 L2:9;SPOKANE VLY WA 99216.1676 7: 09150 v 11. tt1 1 bt r1kV1r1V 1a - 1 In reply refer to: 4077589886 June 30, 2014 LTR 4168C 0 20-1021131 000000 00 00044904 BODC: TE Employer Identification Number: 20-1021131 Person to Contact: Pt SCHAT2 Toll Free Telephone Number: 1-877-1329-5500 Dear Taxpayer: This is in response to your June 02, 2014, request for information regarding your tax-exempt status. Our records indicate that you were recognized as exempt under section 501(c)(03) of the Internal Revenue Code in a determination letter issued in November 2004. Our records also indicate that You are not a private foundation within the meaning of section 509(a) of the Code because you are described in section(s) 509(a)(1) and 170(b)(1)(A)(vi). Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes - if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Please refer to our website www.irs.gov/eo for information regarding filing. requirements. Specifically, section 6033(j) of the Code provides that failure to file an annual information return for three consecutive years results in revocation of tax-exempt status as of the filing due date of the third return for organizations required to file. We will publish a list of organizations whose tax-exempt status was revoked under section 6033(j) of the Code on our website beginning in early 2011. 4077589886 June 30, 2014 LTR 4168C 0 .20-1021131 000000 00 00044905 SPOKANE VALLEY ARTS COUNCIL SPOKANE VALLEY CHAMBER OF COhl.ERCE PO BOX 141676 SPOKANE. VLY WA 99214-1676 If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely Yours, Tamers Ripperda Director, Exempt Organizations SVAC ,S1 -. V.,.“ I k' Wk, Attendance Present — Absent -- Excused VII. ATTACHMENTS - 3 Meeting Minutes Ma'ority needed for quorum or 6 Marc McIntosh PA E Jim Sullivan p A E Liz McIntosh P '' A E Jini Harken P '` A P' A E_ E Gail Bongiovanni Russ Braymen P ' P A A E E Dick Denenny Pjay McConnell P A P '` A 1: E Jay Moynahan Saul Hansen P ` A E January 11, 2019 meeting called to order at 12:02 Previous Minutes M- Motion Minutes from 12/21/18 Approved with changes Jim H Corrections: by President, Marc McIntosh S - Seconded Jay A — Approved Unanimously Scholarship Motion: For the next 2 years (October 2019 to be used by October 2021) either high school senior or college student must be resident of Inland Empire or going to school as a declared art major in the Inland Empire. 2019 scholarship funds will be the unclaimed balance in the scholarship fund and a maximum of $4,000 contributed by SVAC. For future years, SVAC will limit their contribution to the scholarship fund to $2000 per year. All monies raised by the sale of student art (excluding Buyers Premiutn.) or donations directly to the scholarship fund will determine the amount total that can be awarded year after year. Elaine Fulton's Gift: The estimated value of the small "Heart ot'the Valley" is $600. Treasurer's Report —Available balance as of end of month General Checking Scholarship Checking $28,429.53 $2000 Note: $1000 check to Jeff Owens has been reissued, Libert Lake Funds $120 scholarship Committee Update: Adjust the verbiage on the applications to. read Inland Empire, include the definition, and reference the website for more information; Add a map of the Inland Empire to the scholarship page. City of Spokane and SVAC Contract Coanmittee Update: Russ has received the last contract and will report back at the next meeting. Public Art Procurements Committee Update: The City of Spokane Valley and Bob Wilfong have accepted our changes and the 2019 bronze will be If 1 Could but Fly. Bob Wilfong passed along that production cost of the large Rockstar will be going up next year. His quoted price was $78,500. During his discussions with the City, Jim H talked about placements for future donated art. While specifies cannot be included in our minutes, the city representative spoke of upcoming changes that could yield three possible placements. Since the City of Spokane Valley cannot commit to grant that would allow for multi-year financing and the price of the large Rockstar will be increasing, Jim H presented three smaller bronzes that he feels would be a good tit for the placements discussed, Small Rockstar by Bob Wilfong, with a retail value of $24,000 but our cost would be $17,000 Huckleberry Daze by Jerry MVIcKellar, with a retail value of $35,000 but our cost would be $15,000 Indomitable Spirit by Jerry McKellar, with a retail value of $50,000 but our cost would be $25,000 M - Jim H, S - Jay M, A - All: For the 2020 Grant proposal, the requesting amount will be $78,500 and include the three pieces presented above. If the funds awarded are less than our three projects combined, we should be able to remove an item without going back to the city to renegotiate the contract. Handshake: Ularc has started the process to request interns through Handshake. He has learned that over 700 schools are linked through Handshake and will look into all available in the area including Eastern, Gonzaga, Community Colleges of Spokane, and North Idaho College. Pjay has offered to take point with the interns once we get theta on board, Display Cabinets at CenterPlace: CenterPlace will be undergoing some remodeling by the front desk and we will be losing a few of our art cabinets. The front desk manager of CenterPlace would like to take over managing the items being displayed in the cabinets. Jim H will follow up with Anna Rector. Board Member Updates: Annual dues are due - $25 for individual, $40 for family, $90 for Business. Since Hunter has not been an active participant in the board for some time, Liz has requested to remove him as a board member; Jim H requested that we just discontinue sending him board notices. Since first attending the November 2018 meeting, Pjay has proven herself to be an active participant during our board meetings and willing to commit her time to attend our regularly scheduled meetings. Feeling she has demonstrated the qualities SVAC, a motion was made, M - Lia, S - Jim H, A - All: SVAC would like to offer Pjay a two year tens to the Board Pay has accepted. Tim S commented that previous non-profit organizations he was involved with were required to file for nonprofit status every year. Liz will follow up with the accountant to see if there are actions SVAC needs to do annually also. . Advertisements: Marc requested a separate form to raise funds for the scholarship program. Liz will update the existing advertising form to highlight the alternative ways to donate and create a one page form specific to the scholarship. Jim H reminded alt that we need to ask everyone we know about advertising. On average, the cost to produce the catalog is $4,000. Any ad income over that can immediately be used to offset our other expenses. Liz reminded all to use their best judgment when selling ads and negotiate on behalf of the board as needed. For example, if a business only has $200 in their budget and the cost of the ad is $400; can they donate something with a $200 value to the silent auction? Website and Facebook: It has becoming increasing difficult for Saul to maintain all the changes on the website. We need to recruit or find an intem that can assist. • The website does not have any information about our advertisement opportunities. An update is needed to include our application and accept payments. Liz will write up some information and Saul will add to the website when finished. This will also allow us to refer people to the website an application or to submit payment. There is a new Donate with PayPal. Liz will Iook into updating our website with revised buttons. To assist with the scholarship fund raising efforts, a Go Fund Me option will be added to the website, Marc will follow up with Elaine and get the Facebook administrator password reset so we can do more communications electronically. More Board Members; Marc has reached out to STCU again looking for someone to join our organization. All board members should be trying to recruit potential board members. We need more bodies to share our workload. Next meeting is scheduled for February 8, 2019 Minutes taken by Liz McIntosh Meeting adjourned at 1:44 PM VII. ATTACHM—NTS - 4 SVAC SPOKANE VALLEYARTS COUNCIL Board of Directors — Effective May 2019 Position Name Address Phone Email Term Start Term Expire 1. President Marc Mclntosh 11024 N Forker Rd Spokane, W 99217 928-6662 (h) 979-5239 (c) theel mac51(c�aol.com February 2009 January 2021 2. Vice President Jim Sullivan 2507 S Arthur Spokane, WA 99203 994-1706 (c) jwsullivan1Wgmail.com March 2011 January 2021 3. Secretary Jessica Davis 14202E Moffat Spokane, WA 99217 509-742-0792 (c) onestrangebird5icloud.com May 2019 4. Treasurer Liz Mclntosh 1320 S Robie Ct Spokane Valley, WA 99206 509-995-6313 (c) imlilmac@gmail.com January 2004 January 2021 5. Volunteer Gail Bongiovanni 14120 E Springfield Coordinator Spokane Valley, WA 99216 922-4493 (h) 220-0621 (c) gaildancer@juno.com February 2007 January 2021 6. Russ Braymen 16836 SE 427' North Bend, WA 98045 425-577-2426 (h) rbraymen(a�comcast.net 425-577-4988 (c) November 2014 January 2021 7. Dick Denenny PO Box 141389 Spokane Valley, WA 99216 998-3612 (c) .dick(o7denenny.com October 2014 January 2021 8. Art Director Jim Harken 11525 E 20' Spokane Valley, WA 99206 509-924-5009 (h) jameshharken(a�gmail.com 509-280-8551 (c) February 2005 January 2021 9. Jay Moynahan 5413 S Helena Ln Spokane, WA 99223 443-1282 (h) profjav comcast.net December 2009 January 2021 10. Web Master Saul Hansen 1101 W 8'" Ave #2 Spokane, WA 99204 509-496-5604 (c) saulripAgmail.com August 2017 January 2021 11. Pjay McConnell 2214 N Dora Rd Spokane Valley, WA 99212 509-251-6489 (c) piayis(7a.gmail.com January 2019 January 2021 Corporate Information Legal Name DBA Address of Record Email Website Spokane Valley Arts Council SVAC 2426 N Discovery PI Spokane Valley, WA 99216 SpokaneValleyArts@yahoo.com SpokaneValleyArts.org CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 9th, 2019 before 4:00 p.m. Applicant: ',�� r• <<' i' i } Appli �•f� 4' (t_ �- l C.(,/Thc-. �,�,_ t;=�`` 7� Phone:6667- � E-mail �lk Ol 5,l) (.: l Address: �' �� } f [`I a_< -;71y e c /-1(7_ . l�� i t V 111/3 `y / City: :r1i G ��(�i__t..h Stateo (-7(7,-:126)11'p ii 1 Za� r p �) Applicants are: Non-profit \/ pp P )( Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Phone: E-mail Address City State Zip Amount requested: $) /) / / (0 d U Applicant's match: $ 7/5 1 0 06 OC) l Total project budget: ,t-3?D-1:3 ) 1 I Is this a new or continuing activity? l_ 6"7t / i,t City of Spokane Valley Request for 2020 Grant Page 4 of 6 SmalTr museum, Big Vision! Organization name: Spokane Valley Heritage Museum Address: 12114 E Sprague Ave PQM Box 141341 Spokane Valley WA 99206 Contact Name: Jayne Singleton, Director 509-922-4570 www.spokanevalleyrnuseum.com spokanevalle_yrnuseurain)gmail.com 11. Uistory: The Spokane Valley Heritage Museum (SVHM) Board of Directors respectfully submits a request under the Economic Development category. SVHM plays a key role in economic development, specifically the tourism and cultural enrichment components of a balanced approach to the vitality of a community. The museum is a valuable asset to the City of Spokane Valley, its residents, travelers, researchers and seekers of historic information. The Museum benefits the community directly by serving as a repository, a center of community identity, a resource for students and as a resource for historic research. Equally significant, the museum brings visitors to our community searching for a tourist attraction or looking for genealogy information. Heritage, Cultural and Genealogy seekers are the fastest growing segment of travelers in the US. The Spokane Valley Heritage Museum is a 501 c 3 non-profit organization as recognized by the IRS. Mission Statement: "To collect, preserve and exhibit the heritage and culture of the Spokane Valley for the inspiration and education of the community, and to share our heritage with visitors to our area in an engaging and interactive presentation" The SVHM was organized and established to create a museum and archives repository for the Spokane Valley and surrounding region. The museum preserves history and provides access to history through exhibits, public history programs, history tours, oral histories, school field trips and group tours. The museum is located in a unique landmark of our community and one of the few remaining historical buildings in the Spokane Valley. It is a fitting purpose for the building to house the heritage of our community. Preservation of; and access to our Spokane Valley heritage is our primary function. The Board of Directors, volunteers and citizens have achieved many goals and milestones in the 15 years the Museum has served the community. They renovated, restored and preserved a historical building. An extraordinary cultural asset now exists in our community as a repository for the heritage of our community Spokane Valley City government, citizens and businesses access the archives for information, maps and photos. Milestones include: Hosted over 18,978 local and traveling visitors, 3 Smithsonian traveling exhibits, 343 group tours, 87 school field trips, archived over 5,500 records and over 10,000 historic photos. The museum also serves as a visitor's bureau; directing tourists to lodging, dining and other attractions in the city. Ht. Project Summary Historic Preservation/community identity The project consists of preserving and maintaining access to our historic records and sustaining the preservation of our community heritage. Project goals include placing historic monuments on significant landmarks; and to continue the archival preservation of archives records, maps, artifacts and photos using museum best practices and standards. The Spokane Valley Museum's value to this community, the traveling public and those who seek to know the past cannot be underestimated. The SVHM is a cultural asset which benefits economic development. The SVHM is a vital part of the economic development of this community. Businesses looking to relocate will find an historic and cultural asset in the city's profile of amenities. Cities that value their heritage have a better sense of foundation and the direction they wish to grow. The historic images on display in City Hall as well as at local businesses have contributed to our identity which fosters pride in this city. The SVHM shares our unique story with the traveling public. Travelers impact our economy by dining here, buying gas or shopping. The SVHM brings travelers into our city as evidenced by our guest log. The guest logs reflect visitors whose place of origin is outside the area. Since opening, the museum has been the welcome place for over 13,714 visitors from beyond city limits and state borders. The value of the museum functioning as a tourist attraction is substantial and impacts the city's image in a positive way. IV: Scope of Work Specifically, we are requesting funding assistance for: 1. Preservation of Archives, artifacts and the general collection: Archives and preservation supplies are continually needed as our collection grows. A storage vault, climate controlled and fire rated, is required to protect and preserve the thousands of original documents, maps, films, oral histories and photographs that comprise the collection thus far, which contains thousands of archival records, 10,000 photos, the Spokane Valley Herald newspapers: 1920-2006, Irrigation maps and hundreds of other archival maps, oral histories, WA Territory Records, and artifacts. The museum software, Past Perfect, used to manage and catalog the collection needs an upgrade to 5.0 for multi-user edition. 2. Protection of exhibits, artifacts, personnel: A new security system to include cameras, monitors, and other necessary equipment to keep the collection secure and to monitor the inside and outside exhibits, as well as keeping personnel safe. 3. Computer Systems: Two new up-to-date systems to manage and maintain the archive and photo collections, to include Monitor, Tower, Keyboard, Mouse and Backup hard drive. One Server System to allow the digitized archives to be accessed on-line. 4. Community Outreach: an up-to-date brochure, website creation, costs related to Public History Presentations, such as venue expense, announcements and handouts. 5. Historic Monument base for the Opportunity Township Hall. The museum received funds for creation of a historic monument in the last grant cycle. We are currently asking for funds for the necessary base to support the monument. The Hall is a prominent part of the history of the Spokane Valley and a treasure to all who value our heritage. The Hall was built in 1912 as a governmental building for the Township's operations. The Hall also served as a center of community activity for over 8 decades. It is unique architecture for a rural area and is listed on the WA State Historical Register and the National Register of Historic Places. It is the last remaining township hall in Washington State. The Valley's first library was located in the Hall. Fraternal organizations met in the Hall. Silent Movies and later, the Talkies were shown. Political debates and government meetings were also held in the Hall. There are many other firsts and notable events that were occurred in the Hall. Historical markers communicate the significance of a community's history; and instill a sense of pride and ownership in our residents. V. Budget for funding request: 1. Preservation supplies & storage of archives, artifacts $6.760 2. Protection of exhibits, artifacts & personnel, Security 3,000 Computer Systems, Server for on-line access to archives 4,100 4. Community Outreach, public presentations, brochures, website 2,750 5. Historic monument base 1,500 Total Request $18,110 The SWAM leverages volunteer and intern hours to accomplish archives preservation. As of July, volunteer hours number 5,351. If our request isn't fully funded then the purchases will be scaled back. VL Metrics Evaluation measures and outcomes are based on: 1. Guest information is captured at the entry point to the museum. 2. Exit survey as guests leave is an accurate measure of success. 3. Interns and volunteer production is a measure of improved tools benefit. 4. The ability to correctly store our archives collection to a greater capacity. 5. Feedback and comments on the historical marker are a measure of the significance, value and worthiness of our community's heritage. VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By:(signature) -:t--C'. i:' •iG_ f ( g f)i_( i (print or type name) L./ /L( . /) Title: {_ .y few' __ l c `]- Date: ./ C City of Spokane Valley Request for 2020 Grant Page 6 of 6 INTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, OH 45201 Date: APR 222008 SPOKANE VALLEY HERITAGE MUSEUM PO BOX 141341 SPOKANE VALLEY, WA 99214-7.341 Dear Applicant: f DEPARTMENT OF THE TREASURY Employer Identification Number: 01-0602585 DLN: 17053089803048 Contact Person: MICHAEL J HANSON ID# 31127 Contact Telephone Number: (877). 829-5500 Public Charity Status: 170(b) (1) (A) (vi) Our letter dated December, 2003, stated you would be exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code, and you would be treated as a public charity, rather than as a private foundation, during an advance ruling period. Based on the information you submitted, you are classified as a public charity under -the Code section listed in the heading of this letter. Since your exempt status was not under consideration, you continue to be classified as an organization exempt from•Federal income tax under section 501(c)(3) of the Code. Publication 557, Tax -Exempt Status for Your Organization,. provides detailed information about your rights and responsibilities as an exennpt_organization._ You may request a copy by calling the toll-free number for forms, (800) 829-3676. Information is also available on our Internet Web Site at www.irs.gov. If you have general questions about exempt organizations, please call our toll-free number shown in the heading. Please keep this letter in your permanent records. — — — — - -Sincerely-yours; ---_ r_ . .Z:` Robert Choi Director, Exempt Organizations Rulings and Agreements Letter 1050 (DO/CG) 2020 Proposed Budget Spokane Valley Heritage Museum Projected Operating Revenue Jan - Dec Notes Entry donation Corporate Membership Individual Membership Heritage Programs/Auctions General Contributions 5,000.00 10,000.00 Estimated 7,500.00 7,000.00 13,200.00 Estimated Estimated Estimated Historical Photo Sales/Gift Shop Grants 3.00 Estimated Misc revenue/sponsorship 25,000.00 Estimated Book Store 3,500.00 Estimated 1,020.00 Estimated Total Projected Revenue 72,223.00 78,820.00 Estimated Projected Operating Expense Exhibits Program Expense 1,600.00 Fundraising Expense 1,000.00 Sports Exhibit, Valley View, Apollo 11 Estimated Marketing&Advertising 1,500.00 Archives & Library 25,000.00 400.00 Book Store 400.00 Personnel 27, 500.00 Alarm 335.00 Licenses & Permits 300.00 Insurance -Liability D&O 2,744.00 Office Expense 2,000.00 Meeting expense 450.00 Postage 470.00 Property Tax 580.00 Printing/Reproduction Costs 600.00 Professional Assoc. Dues/Subscriptions 250.00 Inside bldg repairs/maintenance etc Staff Development/Training Volunteer recognition (bdays, plaques, xma 3,000.00- 500.00 500.00 Supplies -Office 750.00 Building Repairs/Maintenancefvvarehouse 3,000.00 Supplies -Museum Kitchen 300.00 Telephone/Internet Travel 1,200.00 500.00 Utilities/Sewer/Heat/Elect/Water 3,240.00 Historic Map repro costs 300.00 Photo Sales expense Total Projected Expense 400.00 78,820.00 paper/ink 2nd draft 7.25.19 Budget numbers are based on actual costs where possible otherwise they are estimated. (---Doru ger • Dance/Radio exhibit and/or event for 2020. Tom informed the board that in 1920 radio stations began spreading throughout the United States using WW1 surplus materials. Jayne recommended we host an event like the `Nite at the Nat' which would include classic cars, dancing, "old time" music, perhaps having a local radio station sponsor a band. Since 1920 also was Prohibition, the event could include "Keystone Cops" and historical references to the Speakeasy businesses. Don recommended playing a Laurel and Hardy show. Jayne thought the museum could begin this salute to the era by erecting an indoor exhibit in March of 2020. Radio exhibit committee: Bill Phillips, Don, Jayne and Cindy. • Bing Crosby — 2024. Tom suggested the museum put up an exhibition of Bing Crosby, utilizing a Model T and highlight his drive to California. The woman who introduced Bing to Paul Whitman in California was a Coeur D Alene native. New Business: Action Item I: WW1 Monument group wants the museum's Argonne Bridge sign. Jayne read a letter from the group requesting this artifact for a monument they wish to erect in Millwood. Jayne also read a response letter dated back in 2017 regarding this same subject. After discussion, Tom made a motion that the museum respectfully decline the request due to loyalty to the artifact, which needs to be'protected. Board vote was unanimous, Jayne will draft and send a letter notifying the monument group of the decision. Don recommended adding contact information for sign fabrication. Action Item 2: Vote was unanimous in favor of submitting a grant request for funds from City due August 9th. Jayne and Cindy working on this. Jayne asked for recommendations to add to the request. Board suggestions were: security system upgrade, two more computers, archive and preservation supplies, vault, Past Perfect upgrade to 5.0, Security wall to block the bar, marketing, brochures, website management, public history presentation supplies, snow blower, grounds maintenance, sprinkler system, exhibit improvements, cleaning supplies, more comfortable folding chairs, folding tables, rent for linens/tablecloths for events, server to store hard drive information. Action Item 3: Heritage program ticket price: stay at $20 or increase to $25? It has been $20 since 2011. Tom suggested a surcharge as a way of raising the price. Discussion was held regarding the price per meal at the Eagles being $12. No decision was made at this time. Projects: replace back door, paint outside kitchen window facing south, power strip for modem/router etc (Will), need someone to order plaques for the donor Board up front. Marilyn Miller volunteered to do this. Other business: pPOR TV N Z y Spokam Talks ,r%l:ritatie Lilipseunt Spokaaaae Heritage Museum €BOaIr l of DuIrector$ 2019 -2020 Board Chair Bill Philips Vice Chair Nathan Riley Treasurer Nancy Pulham Secretary Jaime McLeod Member Barry Conklin Member Cindy Lundberg Member Tom McArthur Member Bill Crawford Member Jeff Danner Member Carol Anderson Member Larry Lenz Member Marilyn Miller Member Bert Porter Member Jerry Anderson Member Janie Gottschalk Member Marilyn McCall Member Will Mellick Member Byran Jepperson Staff; Jayne Singleton, Director, Grant Writer, Valley Historian HE LKANE VALLEY ITAGE MUSEUM Our Story The Spokane Valley Heritage Museum has served the community for over 15 years. The museum is the repository for archives, photos, maps, oral histories, artifacts, business records, government records and other historic records. The museum serves as a gateway welcome center and visitor center, and hosts visitors from the region, WA State and outside the state. Our community history is shared with students, group tours, researchers, authors, genealogists and the general public through public history presentations, historic tours and publications. The SVHM has achieved many milestones since opening in 2004. Listed the Building on the State and National Historic Registers. We were selected to host 3 Traveling Smithsonian exhibits. We have digitally preserved over 5,500 archives and maintain a searchable database for access to records. There are thousands more archives donated to -date to digitize for access. We have over 10,000 archival photos in the collection. We have hosted 10 public history tours, 362 school field trips and 182 group tours. e historical organization acquired the pportunity Township Hall March 2004 r olunteers ren.d the building! Tourist are drawn to the Spokane Spokane Valley Heritage Museum GUEST LOG Date # in Party Name Email Address State (Abbrev.) & Zip Code How did you hear about the Museum? IF from out of town where are you staying? /J? .k_Ct b1\\a(Lou vo S ai I. 1‘q or,\ , - vAct5 '7:2 1 37t5CT1VC.,bSol Pe_ W i t U 5 7 0 i 5 A 5 R'LY-)\ J XT oL� , ,,P4' ' P4'4,1- Ebrfunii eu Le -p2 4 AL rn to -o-, c vi ; - 7 , (7/s. 1 Co MO ct i47, f0 /0 ci it 31 ,%y A I÷' 0 1 G"N Al. 3-0 11 I`,,) `. .A. L LI i`.41"--) 775y0400 rA/R,c1', 11\1-611/11"P#krf'r57SA 14 n/ e_ 0 r- ' 4.6412,k 4 S)i eY` . cv3. a `icao, A kb 3\ t,c.a.b tr 15 AA jc'".63 s 'e' `- 6 .1 Trf-rn - -s 0- . (4__. 4 A1.4401- rcryviTr- c OAK) A. toccatiLL, 7 ,P.- ( /leek*, airege ii,,,,,,,,e ze ,,,,_. .5 ox //ii -e- Cal: a-1,9. (40 tit -..ii 0 t -t v^YA OlLi 0 C � i.4, -.' "1V .0104 Igtaiedzi_ ,1) r- LX)/ I LLCI- K'`YL 7 l Z (claw\ kto NencciA0140,0 \M.), %. '6 11 e / -. . - / -eza 0 of, -Th tosr-vr-sal 9tsI- 1 ,rztdiac Month 41 in party Name Spokane Valley Heritage Museum -3 Kix-e-,z5 f ; ne.4"41- NIP/Z11 /qC /V 6"-- )4-250P/i4ed) \< 0 LJ LW GUEST LOG City and State V Cki P6v veg (c) 42kb-1CP Froin out of town? Where are you staying LC.L_ ikt646 rht ee 5 d f k 1 4 '- RV fikT4A How did you her about. the museum? C7C.ett.-1 Lit tAy, Student Field Trips begin More Students! ",,r,1011a :attaaAmmatAmacmoymbasmamemasa4m...—___ SPOKANE VALLEY HERITAGE MUSEUM PEMEMBEP Arevi i N SS PSVP SY ALI LIST 4TH FUN -raiser for the Spokane Valley H ritage Museum Food 1 Beer Carden rilles . ci p rk rn 01.) P. at [ 12114 E SPPACIUE AVE POKAN E VALLEY_ WA 90-206 Auf,Iust lith 6 pm 10 pm tbU'Ul U22- nceksa I I Vim WS t.1 rrkg Cirri PA 14: MC A VA I I pi F 1-2:11\1 cIThF STP F . oinrichr_r, go tho p ry DI I pc. . Annual Heritage Programs 1' +rn r,irrtsJ 1#Fsi•e Est kip Cji:c:eun. Spnkra t Exnr.krt is:in7 ?�Jlhi' 1,, ai ,1=1.41. kr'r rrl'erc.reaeviedArs ai!kc&L rtrrtfly 1gop hArx roassiirr �rmnraarrarf firkin! hail 1#e P?rr'rr near Lieny Ter11141#1,111-n' rerdtraf acaaGy crinis r�eit�urir pealin r& ssa11r ares rr .1 R545 ,Irinai{ [utrles i rig -cr L`.5. `wer.inncri i:a se nairxi luzsi Jilri rl tribes, !vole!, pill br rfleubjedi al lae Spak,sr+r Hcntr MtesYcmS . l 1 4na4101 ,-!miter .I1r. ran L- Lbwci.tvs_ O1T ARS CORD] INVI'T'ED To THE SPOKANE VALLEY HERITAGE MUSE M'_ fIl44 CAtineutai Yroglam, d cAseipitm, � �wielreon gaattraiser PUBLIC HISTORY PROC1AM "1858: War Time & the Horse Slaughter Story" Saturday, November 7th, 2015 11: 0 a.m. to 1:30 p.m. Oppc,:tun.ty Presbyterian Church Event ROOin N 202Pines Rd, Spokane Wiley Tickets are $20 and are mailable at the useunm Please RSVP to 509-922-4570 ,,. searing is limited: A fabulous luncheon, informative presentation and silent auction! Your ...wort o. f Ole .'tlerAC driCtiOn bentlidS the Mi. 15th Annual Heritage Program Smiths • • Pk/N1E VALLEY HERITACE 1\11.-1L_Urial PRES EN TS TI 1E S ITI IQNiIAN INSTITUTION! TRAVEL! N EXHIBITION Mail Call ciolivors- much rr-lore than orivolope.t- arid parcei.s. Ft. rJ.kz, 1 iv rs rrirt irl.?ms. c riim i 1 i -vi, t el I_CPLA I- I. C. r T I-? cenith km ; '1:1' cda-ii V kTFLJ V1 —IC3 Lir2f"G • 1.11.f 1- 1 a Y..4.'1 I 1 Fel ,e4 -L7 Al 1 F CIR 4_7. IP t7J1.1 P 1--r_7,L11 IR (5••O'D } S-22-4570 1- I ".) I 14 H.F-I1-1AC;LJ P0 KAE E VALLEY. WASP 1C l•-•1G.TQ N Srnirhsonian InstitutionFr, s ke neva Ereyrn IJ LI Feature Exhibits SPOKANE VALLEY HERITAGE MUSEUM IS HONORED TO PRESENT THE 9TH ANHIV'ERSART DF [discover how Spokane made history with the wort' first non -gip transcontinental round-trip fright! sp.F.asi aI IiXm useum_1u=m c4:19:922-4 '1 Archives Collection A GRAND VIEW OF CRAND VIEW ACRES, litRicATE.D AN ANEEMINEE OF WATER KFI•3. TO EVERT Aay. 'tun FOR LIRE OIK VALENE ELECTRIC R. R tMLR APPROACHING SCIIWAY STATRtm CRAM. VIEW ACRES Cy HA, N vi PORN Cr'N aft NGTON. CO - 7 Study This Plat With Price List and Select a Location 4460 610D L'oi ' '4sit tits minIi f )' OKA E V%ELLY hor11P lgrkitihtre jrt[�t1Ste'1 r cTik a' ' "a , ate\ Spokane'talley pi e lin Re�aj[r[}I)5 i ? j "dR if is :d archives W4A �` kR 3 L 044 4- • Z More than 10,000 archival photos SVI I\t Plxfro FOAE =T €B--ENTON. qO` CROSSED : '- ` T THE ;P-G_AB.VAS _ Historic Tours HISTORY HAPPENED HERE IThe Spokane Valley Heritage Museun - to inspire you to make a connection with our local history. Whether you live here or come from afar. we re sure you can find an interesting nugget of history to ke with you on your further travel rPORTVN Spokane 'Valleg 2le Hoge LA4 USCIJ M 12114 E. SPRAGUE AVE. SPOKANE VALLEY, WA 99212 (509) 922-4570 www.spokanevalleymuseum.com HOURS: Wednesday -Saturday: 11 a.m.-4 p.m. MAILING ADDRESS: P.O. BOX 141341 SPOKANE VALLEY, WA 99212 wed ?eilotatekterita, TOUR OF SPOKANE VALLEY • = A VAL tV-IIIERITA EWIA „„. The Spokane Valley Heritage Museum's archives collection continues to grow. The volunteers and interns are dedicated to the preservation of; and access to the digitized archives. With funding from the Economic Development Grant, the heritage of the Spokane Valley can be preserved and made available on the museum's website. CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 9th, 2019 before 4:00 p.m. Applicant: Spokane Valley Partners / Calvin B. Coblentz, CEO Phone: 509-927-1153 ext. 13 E-mail ceo a©svpartorg Address: 10814 E. Broadway Avenue City: Spokane Valley State WA Zip 99206 Applicants are: Non-profit Yes Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Same Phone: 907-347-1708 (Cat's cell) E-mail Address City State Zip Amount requested: $ 75,000 Applicant's match: $ 3,120,948 Total project budget: $ 3,195,948 Is this a new or continuing activity? Continuing Spokane Valley Partners FOOD BANK & FAMILY SERVICES Calvin B. Coblentz 1 CEO cell: 907.347.1708 ceo@svpartorg City of Spokane Valley Request far 2020 Grant Page 4 of 6 /3 It. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d, Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather-related constraints? f. Brief history of event or organization. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds? What specific impact will the grant funds have on your program? What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. Upon grant closeout this should be the focus of the required post grant reporting. City of Spokane Valley Request for 2020 Grant Page 5 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6, List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2, That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) Calvin B. Coblentz Title: Chief Executive Officer Date: August 7, 2019 City of Spokane Valley Request for 2020 Grant Page 6 of 6 Addendum to: City of Spokane Valley, 2020 Application for Economic Development and Social Services Grant II. History Mission Statement: To prevent hunger and poverty alongside great community partners. Spokane Valley Partners is a 501(c)(3) nonprofit public charity; our Federal Tax Identification Number is 91-1478830. Our food bank serves 10,000 households annually delivering 1.4 million pounds of food. Proudly, we rescue 400,000 pounds from grocers and restaurants. Additionally, 100,000 pounds of food are distributed to 22 Spokane Valley schools to provide weekend food for 500 homeless/extreme low- income students and providing classroom "thinking" snacks. Other major programs include the largest regional clothing bank, career clothing bank, Inland NW Diaper Bank, emergency assistance funds, seniors in need funds, protective payee funds management, and life skills classes. All these programs are delivered while incurring 7 percent administrative and fundraising costs. For every dollar spent, 93 cents go directly to programs and services. Stewardship is our top priority. Our annual independent audit reports reflect the great efforts demonstrated by our leadership to ensure that SVP's operation is transparent and above reproach. Spokane Valley Partners is a unique nonprofit. Unlike many organizations that are founded by an individual with a passion for something, this nonprofit was established by the Spokane Valley community to serve our region. The vision for Spokane Valley Partners began in 1951 when ten Valley churches collaborated to provide joint programs for those in need. Over the next four decades this group built a network of collaboration that included the sectors of faith, business, government, civil groups, schools, and private citizens. In 1990 the community founded Spokane Valley Partners as an independent nonprofit, then called Spokane Valley Center. Since then it has grown to become the second largest food bank in Spokane County serving the entire eastern portion of Spokane County from the Spokane city limits to the Idaho state border, in coordination with 2nd Harvest, Northwest Harvest and many other organizations. Spokane Valley Partners has a 33,000 square foot facility that is truly "one stop shopping" for those seeking help. Tenants on the SVP campus currently include: SNAP (Energy Assistance), YWCA (Domestic Violence Program), Baskets for Babies (Helping new moms), Ignite! Community Theater, and Valleyfest (Headquarters). We are always looking for likeminded partners. We allow many other organizations to work beside us within our facility on any given day, helping to connect their resources to our clients. III. Project Summary We are requesting a $75,000 commitment from the City of Spokane Valley to help us provide vital resources to the citizens of Spokane Valley. Our 2018 audited financial report shows an overall revenue of $3.31 million ($709,000 cash revenue & $2,605,000 in-kind donations). If the City of Spokane Valley fulfills the entire amount of this request it will represent 2.2% of our overall expense budget and 10.5% of our cash expense budget. Our many faithful partners help fund individual programs; however, there is a critical need to offset the cost of operating facilities, equipment, and support systems. City funds will be used specifically for those purposes, which will enable us to provide quality solutions to the citizens of the City of Spokane Valley who fall within poverty thresholds and are experiencing crisis. 1 IV. Scope of Work Requesting $75,000 in general operating support for the fiscal year of 2020 (January — December). The leadership team at Spokane Valley Partners views our organization as a resource that belongs to the community to serve the community. We are resolved to a philosophy that strives to fulfill our niche in concert with government, faith communities, and other nonprofit organizations, each doing their appropriate part to provide solutions, rather than striving to compete with other organizations. Our largest role is to ensure that no one in our valley goes hungry. However, with help from our supporters and in collaboration with our likeminded partners we have become the central safety net for families within the Spokane Valley. The economy of our nation and our region is a fickle thing. Even within a strong economic period many families are just one event away from losing their home or having to choose between feeding their family or paying their rent. When Spokane Valley Partners is asked to meet a need, we don't fret over inventory or levels of community support. We say yes to the need and provide food, clothing or whatever else we can provide to help a family continue working toward self- sufficiency. Many of the families in need that we encounter are working hard to support their household but still fall short when something unexpected happens. The resources provided by Spokane Valley Partners help a struggling family have the breathing room to withstand trouble while continuing to take steps toward more security. Our resources prevent so many families from becoming homeless. We are an "emergency" food bank, available when families need it. We constantly encourage self- reliance to those who can work, and we support their efforts as they move toward employment or better employment. We do this through robust referrals, job related necessities such as business clothing, work boots, specialty items or equipment. We also provide cooking classes, financial security classes, and resource transitional programs in our area that ensure the success of the individual. Two-thirds of those we serve are children or elderly, unable to improve their situation; we will always be here to support them. Our programs provide crucial help to seniors on fixed incomes. In addition to the opportunity to visit our food and clothing banks, our Food Express program delivers groceries to 110 shut in senior households monthly. Additionally, we can help with other needs such as prescription costs, home projects, and utility emergencies. We are hopeful to expand food resources into more senior homes through an inter -agency partnership (developing) with Greater Spokane Meals on Wheels. Many children are trapped in poverty of no fault of their own. We believe that the way to break that cycle of poverty is to help them change their stars by helping them succeed in school. That's why we work so closely with our Valley school districts to drive hunger out of the schools. Children in poverty can receive breakfast and lunch for free at school, but on weekends they often go without. The schools report to us that those children suffering food insecurity on weekends are ineffective in school until about Wednesday. Our Food For Thought program has virtually eliminated this barrier. We provide weekend meals to ANY child who needs it. Last school year we provided well over 100,000 pounds of food to 22 schools. We never turn down a new request from a school to add more students who truly need food. Last year there were over 800 children in Valley schools identified as homeless. We provided food to 500 of them and our partner, 2'' Harvest, provided the rest. This summer we launched a brand-new initiative that identified 58 of the most at risk homeless teens in Spokane Valley. We built a coalition between restaurants, the Spokane Food Truck Association, schools, libraries and businesses to provide over $40,000 in summer support, which included: summer youth bus 2 passes, 55 food truck meals per kid, grocery caches, and other restaurant meals. We have already received reports from some homeless teens who were able to obtain summer employment because of the bus passes we provided. We have vision to provide more elevating services for these at -risk teens that will walk alongside them until they are independent and successful. We believe that poverty can be abated by helping children and youth discover success. This will take a collaborative commitment, and Spokane Valley Partners is willing to engage. There are many other resources and programs Spokane Valley Partners provide to the citizens of Spokane Valley. Please review our attached brochure and annual report to see the full community impact of our programs. V. Budget (See attached 2019 Budget) All funds from this grant will be used to reimburse general operating expenses for facilities, equipment, administration, and support systems to enable successful execution of program objectives. No city funds will be used to fund capital assets or salaries. VI. Metrics The goal of the funds received from the City of Spokane Valley in 2020 is to cover some of our general operating costs. That will allow us to provide more program resources with the funds received from individual donors. Additionally, we have more grant writing success with foundations to cover program expenses, but it's difficult to find funding for operational expenses. Having our primary municipality help us with these operational expenses makes us more successful in other fundraising for programs. We hope to increase the commitment from the City of Spokane Valley to $75,000, which will allow us to meet new identified critical community needs. Last year the City of Spokane Valley dedicated $35,000 toward Spokane Valley Partners. We made up the difference by writing other general grants and directing private donations toward general operating costs. Your full support is critical to help us maintain sustainable programs and step up to meet new challenges. Spokane Valley Partners uses a unified database system to collect information on all our program deliverables and recipients. This allows us to track exactly where recipients live and the demographics of each household. Although we serve clients throughout the eastern portion of Spokane County, 93-94% live within the City of Spokane Valley zip codes. The exception to that is our diaper bank, which delivers over 12,000 diapers per month throughout five counties. Overhead for the diaper bank is covered through fundraising primarily outside of Spokane Valley. We have received laudatory comments from our independent financial auditors for the improvements made in our bookkeeping and accounting procedures. We have also brought the CFO for STCU, Lindsey Myhre, onto our board to serve first as treasurer and now as our president; Lindsey still serves on the finance committee to oversee our accounting system. She is beginning her fourth year of service at SVP. We also brought Johanna Heller onto our board to serve as Treasurer. Johanna is clinic administrator at CHAS Health Valley and has a robust accounting background. We are extremely confident in our ability to provide detailed reporting, with receipts for every dollar spent of City funding we receive. We would anticipate spending those funds within the first three quarters of 2020 and have our accounting reporting completed and to the City by the beginning of the fourth quarter. 3 Summary Spokane Valley Partners is your safety net for Valley residents. We have recently been challenged to find new answers to unmet social needs within the Spokane Valley. Challenges such as homelessness, the lack of emergency shelters, transportation and other resources for homeless teens have become increasingly urgent in the past 18 months. SVP anticipates an expanded role in addressing these areas. We want the City Council to know that we are willing to be your partner to assess the most critical needs and to work together to create strategic solutions that align with the philosophy and lifestyle of the Spokane Valley and its constituents. The leadership team at Spokane Valley Partners wants to extend a sincere thank you to our city council for the longstanding partnering relationship. We hope you will agree to provide full support of our request and can recognize the strength of our organization and the value it provides to your constituents. We are here to serve and cannot do it without a strong allegiance from our city leaders. Your full support of our request goes a long way to establish credibility as we leverage our position within the community to garner additional support from community groups, foundations, and corporations both inside and outside of the Spokane Valley. We know you have limited funds to apply toward these social issues; thank you for considering allocating some of them to the work that we do at Spokane Valley Partners. VII. Attachments • Washington State Articles of Incorporation • IRS Determination Letter • 2019 Approved Budget • Board resolution authorizing CEO to submit grants • Board of Directors & Principal Staff List • Spokane Valley Partners Brochure • Spokane Valley Partners 2017 Annual Report (2018 will be released in September) 4 r � �° 1 ice'' , T ` 1 alt-" Ni -C._;' ) sri 1 C £1 TART T 1, Ralph ttfi<rarnro, Secretary of State of the State of Washington and custodian of its seal, hereby issue this a Washington CERTIFICATE OF .CORPORATION to SPOKANE VALLEY CENTER Non Profit filed for record in this office on the date indicated below: U.R.l. Number: 601 243 794 SSF 57 corporation. Articles of Incorporation were Date: April 11, 1996 Given under my hand and the seal of the State of Washington, at Olympia, the State Capitol fG 1261 LIN Ralph Munro, Secretary of State 2-426380-8 Internal Revenue Service Date: July 12, 2007 SPOKANE VALLEY PARTNERS PO BOX 141360 SPOKANE VLY WA 9921 Department of the Treasury P. O. Box 2508 Cincinnati, OH 45201 Person to Contact: Kathy Masters LD# 17-57024 Customer Service Representative Toll Free Telephone Number: 877-829-5500 Federal Identification Number: 91-1478830 Dear Sir or Madam: This is in response to your request of July 12, 2007, regarding your organization's tax- exempt status. In June 1995 we issued a determination letter that recognized your organization as exempt from federal income tax. Our records indicate that your organization is currently exempt under section 501(c)(3) of the internal Revenue Code. Our records indicate that your organization is also classified as a public charity under sections 509(a)(1) and 170(b)(1)(A)(vi) of the Internal Revenue Code. Our records indicate that contributions to your organization are deductible under section 170 of the Code, and that you are qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Internal Revenue Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, itdik IP( Michele M. Sullivan, Oper. Mgr. Accounts Management Operations 1 Cash Basis Spokane V Partners BL jet January through December 2019 TOTAL Jan 19 Feb 19 Mar 19 Apr 19 May 19 Jun 19 Jul 19 Aug 19 Sep 19 Oct 19 Nov 19 Dec 19 Jan - Dec 19 Ordinary Income/Expense Income 41000 • Operation Revenue 41100 - Donations 41110• Corporation 10,388 522 4,000 2,703 1,949 336 218 749 1,790 1,220 2,450 9,500 35,825 41111 • Religious institution 2,800 2,300 5,000 3,800 3,525 2,919 2,952 3,114 751 5,930 4,400 3,300 41,091 41112•individual/Household 6,935 3,180 2,300 3,700 2,320 3,201 2,271 4,845 1,692 3,775 6,200 31,300 71,720 Total41100 • Donations 20,123 6,002 11,300 10,203 8,094 6,456 5,441 8,709 4,233 10,925 13,050 44,100 148,636 Total 41000 • Operation Revenue 20,123 6,002 11,300 10,203 8,094 6,456 5,441 8,709 4,233 10,925 13,050 44,100 148,636 41200 - Fundraising 41210 • Golf 0 0 0 0 0 4,723 13,006 1,550 0 2,000 0 0 21,279 41211 - Ladies Night Out 0 0 0 0 0 1,550 4,000 2,900 2,400 5,142 24,155 0 40,147 41213 - St Joseph Concert 0 0 14,200 0 0 0 0 0 0 0 0 0 14,200 41214 • Diaper Bank -Sugar Rush 0 0 0 1,000 0 600 2,200 3,300 3,500 3,200 1,000 0 14,800 41215 • Diaper Bank -Stuff the Bus 0 0 0 4,000 5,320 0 0 0 0 0 0 0 9,320 41217 - Central Valley HS 0 0 0 0 0 0 0 0 0 0 13,000 0 13,000 41218 • Naming Rights 9,000 0 0 0 0 0 0 0 0 0 0 0 9,000 Total 41200 - Fundraising 9,000 0 14,200 5,000 5,323 6,673 19,206 7,750 5,900 10,342 38,155 0 121,746 41300 - Grants 41310- CDBG 1,333 1,333 1,333 1,333 1,333 1,333 0 0 0 3,999 2,666 1,337 16,000 41311 • City of Spokane Valley 0 0 0 0 0 0 0 0 35,000 0 0 0 35,000 41312 • Grant for Dev Director 0 0 0 0 0 0 30,000 0 0 0 0 0 30,000 41320 • Other Grants - Unrestricted 0 0 0 0 0 20,000 0 0 0 0 30,000 0 50,000 Total 41300 - Grants 1,333 1,333 1,333 1,333 1,333 21,333 30,000 0 35,000 3,999 32,666 1,337 131,000 41400. Other Revenues 41410 - Interest 20 20 20 20 20 20 20 20 20 20 20 20 240 41412• Protective Payee Bus Passes 300 300 300 300 300 300 300 300 300 300 300 300 3,600 41413 • Protective Payee Fees 5,200 5,200 5,200 5,200 5,200 5,200 5,200 5,200 5,200 5,200 5,200 5,200 62,400 41419 • Bus Passes 0 0 2,000 0 0 0 0 0 0 0 0 0 2,000 41420 - Act 2 0 0 90 0 0 90 0 0 90 0 0 90 360 41441 • SVP Scholarship 0 0 0 0 0 0 0 1,000 0 0 0 0 1,000 41442 • Salary - In Kind 0 0 0 1,900 1,900 1,900 1,900 1,900 1,900 1,900 1,900 1,900 17,100 Total 41400 • Other Revenues 5,520 5,520 7,610 7,420 7,420 7,510 7,420 8,420 7,510 7,420 7,420 7,510 86,703 41500 • Restricted Operations Funds 41530 • Food - Rest., Rev. 41532- Food - In Kind Donations 334,291 206,222 81,901 108,571 185,337 202,897 118,410 149,015 221,695 124,981 267,480 209,620 2,210,420 Tota€ 41530 • Food - Rest, Rev. 334,291 206,222 81,901 106,571 185,337 202,897 118,410 149,015 221,695 124,981 267,480 209,620 2,210,420 41540 - Food for Thought - Rest. Rev. 41547 • Women Helping Woman 0 0 0 0 0 0 10,000 0 0 0 0 0 10,000 41547.1 • Pawn 1 (naming rights) 5,000 0 0 0 0 0 5,000 0 0 0 0 0 10,000 Page 1 of 4 Cash Basis Spokane V• -'may Partners BL jet January through December 2019 TOTAL Jan 19 Feb 19 Mar 19 Apr 19 May 19 Jun 19 Jul 19 Aug 19 Sep 19 Oct 19 Nov 19 Dec 19 Jan - Dec 19 41547.2 • One Church 12,000 0 0 0 0 0 0 0 0 0 0 0 12,000 41547.3 • Spokane Valley School Auction 0 0 0 0 0 0 0 0 0 0 0 13,000 13,000 41547.5 • Other Grants 0 0 0 0 12,500 0 0 0 0 0 12,500 0 25,000 Tota! 41540 • Food for Thought - Rest. Rev. 17,000 0 0 0 12,500 0 15,000 0 0 0 12,500 13,000 70,000 41550 • Clothing Bank-Rest.Rev 41551 - Clothing Bank 5 5 5 5 5 5 5 5 5 5 5 5 60 41552• Clothing Bank -Donation Box 20 20 20 20 20 20 20 20 20 20 20 20 240 41553- Clothing Bank -In -Kind 6,197 5,575 6,337 6,677 8,093 5,956 7,794 8,535 7,394 21,378 5,689 8,712 97,337 Total 41550 • Clothing Bank-ReslRev 6,222 5,600 6,362 6,702 8,118 5,981 7,819 8,560 7,419 21,403 5,714 6,737 97,637 41570 • Community Gardens - Rest Rev. 41571 • CGardens-Income 0 0 0 0 3,000 0 0 0 0 0 0 0 3,000 Total 41570 - Community Gardens - Rest Rev. 0 0 0 0 3,000 0 0 0 0 0 0 0 3,000 41580 • Diaper Bank 41581 • Diaper Bank - Income 0 0 0 0 0 10,000 0 0 0 10,000 0 0 20,000 41583 • DB In Kind -Salary 864 864 864 864 864 864 864 864 864 864 864 864 10,368 41584 - Stuff the Bus -Diapers In Kind 0 0 0 3,600 0 0 0 0 0 0 0 0 3,600 Total 41580 • Diaper Bank 864 864 864 4,464 864 10,864 864 864 864 10,864 864 864 33,968 Total 41500 • Restricted Operations Funds 358,377 212,686 89,127 119,737 209,819 219,742 142,093 158,439 229,978 157,248 287,558 230,221 2,415,025 43000 - Bldg Rent 43130 -Ignite 700 700 700 700 700 700 700 700 700 700 700 700 8,400 43170•SNAP 862 862 862 852 862 662 862 862 862 862 862 862 10,344 43200 • ValleyFest 380 380 380 380 380 380 380 380 380 380 380 380 4,560 43201 - YWCA 235 235 235 235 235 235 235 235 235 235 235 235 2,820 43202 • Community Development 1,044 1,044 1,044 1,044 1,044 1,044 0 0 0 0 0 0 6,264 43203 • Baskets for Babies 148 148 148 148 148 148 146 148 148 148 148 148 1,776 Total 43000• Bldg Rent 3,359 3,369 3,369 3,369 3,369 3,369 2,325 2,325 2,325 2,325 2,325 2,325 34,164 Total Income 397,722 228,910 126,939 147,062 235,355 265,283 206,485 185,643 284,946 192,259 381,174 285,493 2,937,271 Expense 50000 • Payroll 50010 • Salaries 23,254 23,254 23,254 23,254 23,254 23,254 28,254 28,254 28,254 28,254 28,254 28,254 309,048 Total 50000' Payroll 23,254 23,254 23,254 23,254 23,254 23,254 28,254 28,254 28,254 28,254 28,254 28,254 309,048 51600 • Benefits and Taxes 51013 • WA Family & Medical Leave 32 32 32 32 32 32 32 32 32 32 32 32 384 51020 • Medical Benefits 695 695 695 695 695 695 1,195 1,195 1,195 1,195 1,195 1,195 11,340 51630 • Mileage Reimb. 0 0 150 0 0 150 0 0 150 0 0 150 600 51000 - Benefits and Taxes - Other 3,854 3,854 3,854 3,654 3,854 3,854 4,230 4,230 4,230 4,230 4,233 4,230 48,504 Total 51000 • Benefits and Taxes 4,581 4,581 4,731 4,581 4,581 4,731 5,457 5,457 5,607 5,457 5,457 5,607 60,828 52000 • Operation Expense 52011 • CPA-Audit/99D 0 0 0 0 0 0 7,350 0 0 0 1,350 0 8,700 52012 • Bank/Merchant Charges 205 205 205 205 205 205 205 205 205 205 205 205 2450 Page 2 of 4 Cash Basis Spokane V- ",y Partners Bi. jet January through December 2019 TOTAL Jan 19 Feb 19 Mar 19 Apr 19 May 19 Jun 19 Jul 19 Aug 19 Sep 19 Oct 19 Nov 19 Dec 19 Jan - Dec 19 52013 - Copier/Comp Maint 42 205 165 166 261 190 481 239 230 60 60 60 2,159 52014 - Dues/Subscriptions 100 550 200 100 800 100 100 1,250 100 1,000 100 100 4,500 52015-HospitalityNolunteerAck 0 0 0 2,000 0 0 0 0 0 0 0 0 2,000 52016 • Insurance-SocServ, Liab 0 0 0 0 0 12,000 0 0 500 0 0 3 12,500 52017 Meetings 100 100 100 100 100 100 100 100 100 100 100 100 1,200 52018• Postage 130 130 130 130 130 130 130 130 130 130 130 130 1.580 52019 • Printing 0 0 250 0 0 250 0 0 250 0 0 250 1,000 52020 • Supplies 400 400 400 400 400 400 400 400 400 400 400 400 4,800 52021 -Telephone 600 600 600 600 600 600 600 600 600 600 600 600 7,200 52022 - Truck RepairlMaintlFuel 200 200 200 200 200 200 200 200 200 200 200 200 2,400 52023 - Workshop/Education 35 35 35 35 35 35 35 35 35 35 35 35 420 52025 - Marketing/Advertisin9 200 200 4,000 200 200 200 200 200 200 200 200 200 6,200 52027• Salary - In Kind 0 0 0 1,900 1,900 1,900 1,900 1,900 1,900 1,900 1,900 1,900 17,130 52028 • Bus Pass expense 0 0 3 2,300 0 0 0 0 3 0 0 0 2,000 52081 • Professional Srvs 500 0 0 500 0 0 500 0 0 500 0 0 2,000 Total 52000 • Operation Expense 2,512 2,625 6,285 8,536 4,831 16,310 12,201 5,259 4,850 5,330 5,280 4,180 78,199 53000 - Fundraising Expenses 53019 • Golf 0 0 0 0 110 0 7,600 1,100 0 0 0 0 8,810 53020 • Ladies Night Out 0 220 0 0 0 0 0 0 0 495 14,681 709 16,105 54720 • Sugar Rush - Expenses 0 0 0 0 0 0 0 0 3,530 0 0 3 3,530 54730 • Stuff the Bus -Expense 0 0 0 3 2,100 0 0 0 0 0 0 0 2,100 Total 53000 • Fundraising Expenses 0 220 0 0 2,210 0 7,600 1,103 3,530 495 14,681 709 30,545 54000 • Programs 54100 • Clothing Bank 54101 • Clothing Bank Exp 55 55 55 55 55 55 55 55 55 55 55 55 660 54102- Clothing Bank - In Kind 6,197 5,575 6,337 6,677 8,093 5,956 7,794 8,535 7,394 21,378 6,689 6,712 97,337 Total 54100 • Clothing Bank 6,252 5,630 6,392 6,732 8,148 6,011 7,849 8,590 7,449 21,433 6,744 6,767 97,997 54250 • Community.Gardens 54251 - CGardens - Expense 0 0 0 100 2,000 325 80 50 0 0 0 0 2,555 Total 54250 • Community.Gardens 0 0 0 100 2,000 325 80 50 0 0 0 0 2,555 54300 • Food Bank Expenses 54370• Food Bank Expenses 350 350 350 350 350 350 350 350 350 350 350 350 4,200 54380• Food Bank - In Kind 334,291 206,222 81,901 108,571 185,337 202,897 118,410 149,015 221,895 124,981 267,480 209,620 2,210,420 Total 54309- Food Bank Expenses 334,641 236,572 82,251 108,921 185,687 203,247 118,760 149,365 222,045 125,331 267,830 209,970 2,214,620 54400 • Food For Thought - Expenses 54421 • Women Helping Women 3,000 3,000 3,000 1,000 0 0 0 0 0 0 0 0 10,000 54422 • TransCanada 1,000 1,000 1,000 1,000 1,000 0 0 0 0 0 0 0 5,000 Total 54400 • Food For Thought - Expenses 4,000 4,000 4,000 2,000 1,000 0 0 0 0 0 0 0 15,000 54500 - Protective Payee 54510 • Protective Payee Bus Passes 300 300 300 300 300 300 300 300 300 300 300 300 3,600 Page 3 of 4 Cash Basis Spokane V - ,y Partners BL jet January through December 2019 TOTAL Jan 19 Feb 19 Mar 19 Apr 19 May 19 Jun 19 Jul 19 Aug 19 Sep 19 Oct 19 Nov 19 Dec 19 Jan 54540 • Protective Payee Expenses 380 380 380 380 380 380 380 380 380 380 380 380 4,560 Total 54500 • Protective Payee 680 680 680 680 680 680 690 680 680 680 680 680 8,160 54700 • Diaper Bank 54710 • Expense 4,100 0 0 0 0 32 5,187 0 238 0 0 0 9,557 54711 • DB In Kind - Salary 864 864 864 864 864 864 864 864 864 864 864 864 10,368 Total 54700 - Diaper Bank 4,964 864 864 864 864 896 5,051 864 1,102 864 864 864 19,925 Total 54000 • Programs 350,537 217,746 94,187 119,297 198,379 211,159 133,420 159,549 231,276 148,308 276,118 218,281 2,358,257 54902 • SVP Scholarship 0 0 0 0 0 0 0 0 1,000 0 0 0 1,000 55000 • Center Maintenance 55011 • Janitorial Supplies 200 0 200 0 200 0 200 0 200 0 200 0 1,200 55013 • Security 0 0 200 0 110 0 0 0 400 0 0 0 710 55014 • Property Tax -Center 0 0 320 0 0 0 0 0 0 320 0 0 640 55016 • Repairs/Maint - Center 3,000 3,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 3,000 27,000 55017• Gas -Center 520 520 520 520 520 520 520 520 520 520 520 520 6,240 55018• Elec and Water- Center 935 935 935 935 935 935 935 935 935 935 935 935 11,220 55019 - Sewer Usage -Center 200 200 200 200 200 200 200 200 200 200 200 200 2,400 55020 Garbage- Center 700 700 700 700 700 700 700 700 700 700 700 700 8,400 Total 55000• Center Maintenance 5,555 5,355 5,075 4,355 4,665 4,355 4,555 4,355 4,955 4,675 4,555 5,355 57,810 Total Expense 386,439 253,761 133,532 160,023 237,920 259,809 191,487 203,974 279,472 192,519 334,345 262,386 2,895,687 Net Ordinary Income 11,283 -24,871 -6,593 -12,961 -2,565 5,474 14,998 -18,331 5,474 -260 46,829 23,107 41,584 Other Income/Expense Other Income 60001 • SV Connect 0 0 0 1,000 250 0 750 1,250 280 0 0 0 3,530 80001 • Emergency Assistance -Res Revenu 80802 • EA-Avista 0 0 0 0 0 0 0 0 0 0 27,000 0 27,000 80003• EA -Vera 225 225 225 225 225 225 225 225 225 225 225 225 2,700 80004 • EA - Anonymous 100 100 100 100 100 100 100 100 100 100 100 100 1,200 80005 • EA -SIN 0 0 0 0 16,000 0 0 0 0 0 0 0 16,000 Total 80001 • Emergency Assistance -Res Revenu 325 325 325 325 16,325 325 325 325 325 325 27,325 325 45,900 Total Other Income 325 325 325 1,325 16,575 325 1,075 1,575 605 325 27,325 325 50,430 Other Expense 70001 • SV Connect. 0 0 0 0 0 0 0 0 0 840 0 0 840 90001 - Emergency Assistance 90002• EA-Avista 1,000 2,000 2,000 5,000 5,000 5,000. 5,000 1,700 0 0 0 0 26,700 90003- EA -Vera 225 225 225 225 225 225 225 225 225 225 225 225 2,700 90005 • EA -SINS 1,027 1,027 1,027 1,027 1,027 1,027 1,027 1,027 1,027 1,027 1,027 1,027 12,324 Total 90001 - Emergency Assistance 2,252 3,252 3,252 6,252 6,252 6,252 6,252 2,952 1,252 1,252 1,252 1,252 41,724 Total Other Expense 2,252 3,252 3,252 6,252 6,252 6,252 8,252 2,952 1,252 2,092 1,252 1,252 42,564 Net Other Income -1,927 -2,927 -2,927 -4,927 10,323 -5,927 -5,177 -1,377 -647 -1,767 26,073 -927 7,866 Net Income 9,356 -27,798 -9,520 -17,886 7756 -453 9,821 -19,708 4,827 -2,027 72,902 22,180 49,450 Page 4 of 4 Spokane Valley vi o n LTD RANK Partners FAMUMOLY s RvlcEs RESOLUTION TO AUTHORIZE CEO TO FUNDRAISE SPOKANE VALLEY PARTNERS BOARD OF DIRECTORS RESOLUTION NO. 2019-2-21 WHEREAS, the Board of Directors has determined it advantageous to the corporation, be it: RESOLVED, that the Corporation hereby authorizes the Chief Executive Officer and any future CEO, to prepare, present, and submit, either personally or through contract services, any funding grant or other revenue generating proposals to any federal, state, county, city, or private entity, that the CEO deems appropriate. BE IT FURTHER RESOLVED, that this Resolution shall be in full force and effect from February 21, 2019 until that time when the corporation revokes this authority through a passed resolution, or the corporation is legally dissolved. The undersigned hereby certifies that he is the duly elected and qualified Secretary and the custodian of the books and records and seal of SPOKANE VALLEY PARTNERS, a corporation duly formed pursuant to the laws of the state of Washington and that the foregoing is a true record of a resolution duly adopted at a meeting of the Board of Directors and that said meeting was held in accordance with state law and the Bylaws of the above-named Corporation on February 2I, 2019, and that said resolution is now in full force and effect without modification or rescission. IN WITNESS WHEREOF, I have executed my name as Secretary of the above-named Corporationt hips 21st day of February, 2019. Brian Singer Secretary, Spokane Valley Partners PO BOX 141360 SPOKANE VALLEY, WA 99214 (509) 927.1153 WWW,SVPART.ORG Board of Directors Lindsey Myhre, President Nancy Nelson, Past President Johanna Heller, Treasurer Brian Singer, Secretary Pat Dockrey Lisa Lee Theresa Mouser Dave Ross Terrie VanderWegen Principal Staff Calvin Coblentz Angie Kelleher Cheryl Thompson David Stone Lizzie Riesenberg JoAnne Stump Cora Yount Spokane Valley Partners 2019 Leadership Team Chief Financial Officer, STCU Owner, Humanix Clinic Administrator, CHAS Health/Valley VP Operations, Lydig Construction Retired Engineer/Business Owner Community Project Coordinator, Avista Corporation Vice President, Banner Bank National Sales Director, Primerica Assistant Superintendent, Central Valley School District Chief Executive Officer Director of Development and Communication Food Bank Manager Programs Manager Office Manager Payee Program Manager Volunteer Coordinator WAYS Tom-ENGAG E Sponsorships & Donations As a 501c3 public charity your donation is tax deductible to the extent you are eligible. You can also sponsor one of our fundraising events or get your employees and friends involved in our peer-to-peer campaigns. Recurring Donations One of the best ways to support our ongoing work is to set up automatically recurring donations through our website. Thank you!! Host a Drive Your company or group can host a drive to gather much needed resources such as food, diapers, school supplies & clothing. Ask for information! Schedule a Tour Give us a call to schedule a tour of our 30,000 square foot program facility. Donate Food Critical needs always include proteins, tuna, peanut butter, fruits, and vegetables. Donate Items We are in need of gently -used clothing, shoes, bedding, linens, diapers, small household appliances, kitchen items, and un -opened personal care items. Volunteers are the heart of our non-profit. We can accommodate the volunteering capacity and schedule of nearly anyone. Like Spokane Valley Partners "Like" us on our Facebook page. Multiplyin'ur Efforts "Strategic alliances bring our community together to solve poverty related problems. We're committed to assisting our partner agencies in their efforts to elevate the poor. Working together, nonprofits multiply their outcomes for every dollar the community invests in us. We believe in replacing competition and redundancy with collaborative efficiency." - Ca! Coblentz, CEO Spokane Valley -;.\ Partners FOOD BANK & FAMILY SERVICES OUR LOCATION: 10814 E. Broadway Ave. Spokane Valley, WA 99206 MAILING ADDRESS: P.O. Box 141360 Spokane Valley, WA 99214 OUR MISSION: to prevent hunger and poverty alongside great community partners •UR STORY In 1951 the Spokane Valley Ministerial Association established a collaborative interdenominational group to care for distressed families in need. By the 1960's Opportunity Presbyterian Church housed the clothing bank, Spokane Valley United Methodist Church housed the food bank, and other churches supported the mission. By 1990 Spokane Valley Partners {then Spokane Valley Center) was established as an independent nonprofit to oversee all of the charitable programs. Meals on Wheels was also birthed out of this alliance. Since this humble beginning, Spokane Valley Partners has become the primary safety net for the Valley and has programs that extend throughout 5 counties. Our partnerships cross every sector of the community. Spokane Valley Partners' newest program, inland NW Diaper Bank, is the region's sole diaper bank. Our diaper bank provides diapers, wipes, and infant clothing directly to dozens of agencies that work with needy babies. As a member of the National Diaper Bank Network, we can buy diapers for 14 retail. Every baby bum should be clean, dry and healthy! Food Bank: Provides groceries to over 1,000 families each month (700 tons annually). Food for Thought: Provides weekend food for 450+ hungry students weekly (50 tons annually). Food Express: Provides groceries to 90+ households in low-income senior apartment complexes monthly. Clothing Bank: Provides clothing to 900 families each month (40 tons annually). Flumanix Career Clothing Bank: Provides professional clothing to job seekers and job training agencies. Inland NW Diaper Bank: Provides 100,000 diapers for struggling families annually. STCU Community Education Kitchen/ Classroom & Art Studio: Provides learning environment to partnering organizations for life skills classes & after school programs. Emergency Assistance Program: Provides emergency help with utilities to 400+families annually. Protective Payee Program: Manages funds for 120+ disabled individuals monthly. AQ 3 PRO,,AAS Our Community Gardens Provides training and either space in our gardens or container gardening for their home. Baby Layettes We provide baby layettes to more than 100 new mothers each year. Additional Programs Many other smaller or seasonal programs such as: Have a Heart valentines, children's birthday gifts, Tree of Sharing, Coats 4 Kids distribution site, and more. Thank you for supporting our mission, We rely upon grants, donations and sponsorships as well as active participation in ourfundraising events to finance all of these much-needed resources. The backbone of our mission is conducted by our compassionate volunteers. We receive well over 22,000+ volunteer hours each year, the equivalent of almost a dozen full time employees. Thank Youll of CommitmAnt to Dotw,, Spokane Valley Partners incurs less than 6% administrative and fundraising costs annually. For every dollar raised, more than 94 cents go directly into programs and services. Through networking and collaboration, we're able to turn every $i into $4-$5 dollars of service! /y CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 9th, 2019 before 4:00 p.m. Applicant: 6-)QQg-Iii1- N3M-X- ..-1 ` OJAPLEN- Phone: [i-l1L1) (0ta E-mail"if a C5 VA -d M e7 C ,.- Address: Sia\ S a 0- %D. l":4.7(48 City:State L).)k Zip eiQ Applicants are: Non-profit Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): 140,..../14:02.�t7�t{%� a•� - b�Uc- iu,��,,�- ��I. Phone: 6' 0`1. t.Ig') (Q E-mail \f V,, � �1 °? "� S‘,-00wu.,4: y` . c Address cr./a.k clAtioV C: City State Zip Amount requested: $ Applicant's match: $ Total project budget: 'tit �{ Is this a new or continuing activity? -€-4►� City of Spokane Valley Request for 2020 Grant Page 4 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) Title: A Www itrk O ✓ kip Date: g15Ci� 1�1►fe ., r' r .._-- r1+,, o,.R.1,..-.+ f.. on,n r.,.,.+ n...... c .$ INTERNAL REVENUE SERVICE P. 0. BOX 2508 CINCINNATI, OH 45201 Date: N O V 21 2016 SPOKANE VALLEY SUMMER THEATRE 1519 E GILBERT AVE COEUR DALENE, ID 83815 DEPARTMENT OF THE TREASURY Employer Identification Number: 47-5398048 DLN: 17053116333016 Contact Person: ID# 31698 S � YINGLING Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 509(a)(2) Form 990/990-EZ/990-N Required: Yes Effective Date of Exemption: October 29, 2015 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c)(3). Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106, or 2.522. This letter could help resolve questions on your exempt status. Please keep it for your records. Organizations exempt under IRC Section 501(c)(3) are further classified as either public charities or private foundations. We determined you're a public charity under the IRC Section listed at the top of this letter. If we indicated at the top of this letter that you're required to file Form 990/990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990-.E7) or electronic notice (Form 990-N, the e --Postcard). If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt organization, go to wwr.1rs.gov/charities. Enter "4221 -PC" in the search bar to view Publication 4221 -PC, Compliance Guide for 501(c)(3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements. Letter 947 -2 - SPOKANE VALLEY SUMMER THEATRE Sincerely, I/ • / /j/. 7 Jeffrey 1. Cooper Director, Exempt Organizations Rulings and Agreements Letter 947 Spokane Valley Summer Theatre City of Spokane Valley Attn: Sarah Farr, Finance Department 10210 E. Sprague Avenue Spokane Valley, WA 99206 Dear Ms. Farr and City Council Members: July 30, 2019 Please accept the enclosed documents as Spokane Valley Summer Theatre's application for a minor Economic Development grant of $5000 from The City of Spokane Valley. As organizations who are both dedicated to building community, we hope that we can continue our mutually beneficial relationship with you to promote performing arts and theatre education in the region. The arts are a cornerstone of any well-built community. SVST is a professional not-for-profit summer theatre and acting conservatory serving the Pacific Inland Northwest. It is in its fourth season of operation (the fifth will be summer 2020), and is the only local performing arts organization in Spokane County to offer a summer lineup of productions and summer camps. We seek assistance in building our Conservatory program, that we might provide high quality theatre education for any summer student, regardless of need. The benefits to youth participating in the arts is well documented, and the next award winning performer, designer or theatre tech could be from the City of Spokane Valley! SVST serves a market niche as not only the lone local theatrical company to perform during the summer, but also as a budding center for the arts between Spokane and Coeur d'Alene. Our performances are very well attended for their quality, but also for their timely production schedule when no other local shows are running. The first four seasons saw significant growth over the inaugural season, and we expect nothing Tess for 2020. I will elaborate on this more at the City Council meeting on Sept. 17th, as our season will be fully complete by then. In an era where quality summer youth art programs are dwindling (mostly due to budget constraints), SVST would like to offer the opportunity for the region's youth to grow in our program. Spokane and Spokane Valley are home to some of the finest high school arts programs in the nation, which in turn lead to rigorous college programs, careers and promotion of the arts in communities like Spokane Valley across the nation. We hope the City of Spokane Valley will continue our civic partnership and help us make this opportunity available to all local young thespians! Thank you in advance for your consideration. Sincerely, Ma nie Rorholm Development Director marnie(csysumrnertheatre.com Cell #509.981.2656 Business address: Mailing address: Central Valley High School Performing Arts Center c/o Michael J. Muzatko, Theatre Director 821 S. Sullivan Road Spokane Valley Summer Theatre P.D. Box 1368 Spokane Valley, WA 99037 Skane Valley Summer Theat City of Spokane Valley Minor Grant Proposal Narrative SVST Mission Statement: To enrich, entertain and serve our community in a safe, professional environment. Brief summary of organization history SVST is a professional not-for-profit 501(c)3 summer theatre and acting conservatory serving the Pacific Inland Northwest, specifically the City of Spokane Valley. It is in its fourth season of operation (2020 will be the fifth), and is the only local performing arts organization in Spokane County to offer a summer lineup of shows (most community theatres in the region are dark in the summer). The theatre functions under Executive Artistic Director Yvonne A.K. Johnson and stages its shows and educational Conservatory at the Central Valley Performing Arts Center, 821 S. Sullivan Road, Spokane Valley, WA. SVST employs professional talent from New York City (Yvonne's home base), alongside local talent in acting, design, backstage, tech crew, choreographers, administration, marketing and more! Due to unforeseen summer 2019 construction at the Central Valley Performing Arts Center, SVST was required to take our show on the road, in what we coined the 'Field Trip Season", staging our performances at nearby University High School. The Central Valley School district was most generous in allowing us to temporarily move to this new space for the entire summer, and in return received permanent upgrades from our company in 'technical equipment to their facility (sound, lights, etc.). This season saw three mainstage offerings: Always, Patsy Cline (June 21-30) written by Ted Swindley. APC was followed by the brilliant, Tony Award winning family musical by Rodgers & Hammerstein, The Sound of Music (July 12-28). And finally the ABBA jukebox musical seen by over 60 million people worldwide, Mamma Mia (August 9-18). Despite our concerns over temporarily moving our performances to a new venue, The Sound of Music broke all box office records for attendance since the inception of SVST in 2015, only be outdone by Mamma Mia! One month later. This season we have seen a 42% increase in season ticket sales and to date a 37% increase in single ticket sales with Mamma Mia! (still in progress at this writing). The Acting Conservatory is for students entering grades 1-12. They produce play -in -a - week courses culminating into a Friday performance for friends and family. The curriculum, developed by Yvonne A.K. Johnson includes (among others) adaptations of The Wizard of Oz, Adventures of Harry Potter and Friends and James and the Giant Peach. The conservatory is staffed by professional actors and choreographers from New York City. Productions for the 2020 season are still in negotiation with publishing houses. We hope to stage two main -stage musicals for three weeks each, and at least four weeks of Conservatory camps. This is dependent on the Central Valley School district schedule and theatre availability. No matter what shows are finally selected, you can expect another season of high quality, professionally staged family friendly shows! Brief summary of organization mission and goals At SVST, we hope to inspire artistic excellence among the youth of our community in a professional environment. They are the future! Instructors will be preparing students to step into their perspective career field with the appropriate resources, fundamental tools, and decision making abilities to continue their interests and passions on their own during the school year. Each individual student will receive training in specific technical skills to set them above the bar in a competitive field. Through routine practice of physical and mental discipline, they will develop an awareness as they learn from each others' strengths and weaknesses while setting aside differences and learning by example to come together to achieve a common goal. As the City of Spokane Valley continues to establish its identity, SVST also hopes to continue its arts presence in the niche market between Spokane and Coeur d'Alene. The City of Spokane Valley Chamber of Commerce has been a great asset to the theatre in this regard. Description of funding purpose SVST hopes to secure a minor grant of $5000 to assist with the operation of the Conservatory, the theatre arts program for youth. Specifically, the grant would assist with paying quality instructors, purchasing supplies for costumes, set and program production, and the remainder would be put towards scholarships (the David Malinak Scholarship Fund) for underprivileged students who cannot otherwise afford to enroll in the classes/camps. Youth entering first grade through college are welcome to participate in our program in their specified age groups. As SVST educators, we care for, take risks and dream with our students while expecting artistic excellence as a habit, not a moment. A requirement of every member of our educational support staff is a Bachelor's degree or higher from an accredited college or university. In the event that we receive fewer requests for scholarship, we would like to put the grant money towards the cost of the main stage show production rights. Royalties for the caliber of shows produced by SVST can cost between $5,000-$15,000 per show run, and that is before a single costume is sewn or set piece is built. However, our priority is always the educational component. A $5,000 grant would represent approximately 3.5% of our annual $173,000 budget. Projected goals, objectives, timeline, anticipated impact, population served, geographic area served The Conservatory can serve a maximum of 120 students in a summer season, and each student pays $170 in tuition. SVST hopes to at least attract 100 (but, some students wish to attend more than one camp, or families have siblings who want to participate, and some even want to perform with us on the Main Stage). Our goal is to enroll the maximum number of students who want to participate, regardless of financial need, and to provide those students with the highest quality instructors available. The timeline is, of course, Summer 2020 for both mainstage shows and the Conservatory camps (auditions are in February, rehearsals begin in late May, and end with the close of the final show in August). The population served in the Conservatory is first -grade through college -aged students. The population served on the mainstage are culture loving residents of the City of Spokane Valley, especially families, who love to see professional live theatre without travelling a great distance. Anticipated impact, though, is limitless! Performing arts students from our region have gone on to have amazing careers in stagecraft and the performing arts. Many high profile Inland Northwesterners have performed on Broadway, London's West End, and in film and television. And many more have gone on to be accepted in highly competitive theatre arts programs at selective colleges and universities. The City's contribution could help produce the next Tony, Emmy or Oscar winner! The link between SVST and the City of Spokane Valley The direct contact that SVST has with City of Spokane Valley citizens is fairly straightforward. We fill a niche for quality professional theatre in between the markets of Spokane and Coeur d'Alene, at a time when the vast majority of regional theatres are dark. In addition, SVST provides superior summer youth theatre education for Spokane Valley's up and coming stars. So whether an audience member or a parent, Valley citizens now have a professional local arts venue to attend without taking their business to the City of Spokane or to Coeur d'Alene. SVST looks forward to a partnership with the City of Spokane Valley! Budget 2020 INCOME 2020 Budget Single Ticket Sales 100,000 Subscriptions 25,000 Concessions 2,002 5denl Auctions 5.000 Drawings or 50250 1,000 Sponsorships 15,000 Ads 2,000 000350020 3,000 Camp registradons 12,000 Grants 5,000 SVST Broadway In Con 3,000 Total Gross Income: 173.000 EXPENSES P10duceon Ticketing Services 1.002 Production Coordinator 1,000 Costumes and Landry 6,000 Dry Cleaning 500 Wigs 500 Props. 600 Royalties 22.000 Scripts /whisk Rentals 2,000 Sots 0,000 SOunel design 400 Produc0on Subtotal 45,000 Summer Courses Cause Supp0es -pain 200 Coleco Marketing - ads BOO Summer Camps -Subtotal 1,060 0 0 Remaining 111 Budget 0 0 Sliding Far'By tees 0,500 0 Insurance 3.000 0 Concessions 1,000 0 Olga spade 0 Budding Subtotal' 11,300 0 0 Administrative A1OroleAShkessips far l7 3.020 Accounting Fees 3.000 Blanking 1'0,51,564 can 3.000 0000090 and Fees 400 Office Srppies2aplen0 200 Postage and Slipping 3,000 Auditions Local - 09000 5,000 Travel/summer housing 8,006 Administrative Sentinel. 20,200 tarkein Season letter 051317 01 4,000 Ads - print 7,000 000Oards 2.000 Social Moria ads 5600 Posters 600 Programa 2,000 Graphic Designer 2,000 Lliote0aneous 540 PayPal and Ou0kboekc 300 postcard mailer 1,200 IV Commercial 5000 Medicating Subtotal. 20,300 0 1099 Subcontract Personnel E[ecntive Arisen Direct 5,000 0 D iodes 4,000 0 TC hlool Director 0.000 0 Actors 12,000 0 lighting Designer 3,000 0 Scenic Painters 00O 0 Ser Cosigner 2,000 0 0061050 0e020011000 2,000 0 Spotkghl operators 1900 0 Sound Operator 4,000 0 Set Construction team 3.000 0 Music Directors 0,000 0 Musicians 18,000 0 Choreapeaphers 550 0 PSM Nonsense 800 PSM Las 005115hles 1.003 0 AssL Stege Managers( 900 0 B ox Officers - perform; 3.000 0 Conservatory Teachers 4,000 0 Running crew 1200 0 Photopeap000M40ogrs 900 0 Hai/ Wigmosler 400 0 P rop master 300 0 2cen0005 70050 ncl Subtotal: 74,200 0 0 Expense Total: 173,000 0 0 Total Net 0 0 0 SVST 2016-2019 Season Ticket Subscriptions and Single Ticket Sales Comparison Year Type of Season Ticket Subscripttens 0 ST Subscrips Sold TOTAL Season Ticket Subscriptions Said Percentage Growth I0 ST Subscribers 2016-2019 Musical Title (0 of performances) 8 of perform Total Single Tickets Sold Avg per perform Total Single Tia Sold Season 1816) Total Pro)ected Single Sold Avg k Sold Per Perform Percentage Growth In Single Ilk Sales 2016-2019 2 Adult 39 192 Buddy Holly Story 9 1615 179 3694 185 0 1 Senior/Military 152 Oliver 9. 1031 115 6 Student/Child 1 Bring It On 4 1046 262 2 Adult 27 222 16% Always Patsy Cline 12 1809 151 3289 133 0 1 Senior/Military 193 The Secret Garden 12 1345 112 7 Student/Child 2 Broadway Concert 1 135 135 2 0 No Season Tix sod Into the Woods 11 1576 143 1708 138 1 8 Broadway Concert 1 132 132 Adult 30 272 42% Always Patsy Cline 8 1311 164 5053 5499 187 37% 2 0 Senior/Military 227 Sound of Music 11 2038 185 1 Mamma Mia 9 Student/Child 15 (as of 8/6 - opens 8/9) 8 1704 213 IProjected Mamma Mia 8 2150 269 8/7/2019 Spokane Valley Summer Theatre Season Meeting — August 1, 2019 Called To Order at 5:00 P.M. by Yvonne A.K. Johnson Board Members: Sally Anschuetz Yvonne A.K. Johnson Emily Harvey Daniel Hoffmann Ruth Kavanagh Advisory Board Members: Michael J. Muzatko Andrea Olsen Darnelle Preston Halley Weber Marnie Rorholm Paul Villabrille Old Business: The 2019 Season is projected to be in the black at UHS. SVST will return to CVHS for the 2020 season (per Principal Kerri Ames and Director Michael J. Muzatko) WA State business license has been renewed and SVST with the Secretary of State. New Business: Robyn Parks continues to be retained as the new CPA for the season. Barb Schaefer has been hired as Box Office Manager. (1099) Banking with Wells Fargo will continue until a bank sponsor or advertiser is secured. The 2019 season selection will include Nunsense, Broadway in Concert and Les Miserables, depending upon rights. The shows will run for three weeks. David and Christina Lynch has confirmed season sponsorship for 2019. The 2019 play in a week camps will present four play in a week camps for grades 2-8. The Board has approved a preliminary 2020 budget. SVST is applying for the 2020 City of Spokane Valley Economic Development Grant, Meeting adjourned at 6:00 P.M. Respectfully submitted, t._e� Ruth Kavanagh President Spokane Vally Summer Theatre Spokane Valley Summer Theatre 2019 Key Staff and Volunteers • Yvonne A.K. Johnson — Executive Artistic Director • Mike Muzatko -CVHS Theatre Director, SVST Scene Designer, Advisory Board President • Dermis Crumb, Barb and Dean Schaefer - Box office, Website, PayPal Admin • Ginny Baxter - Graphic Designer (posters, social media, program, mailings, billboard, ads, t -shirts) • John and Katie Guarisco - MDI Marketing • Amanda Guarisco and Collin Pittmann - Production Coordinators (program gatherer, poster distribution) • David Baker — Technical Director • Mamie Rorholm — Development, Sponsors, Ads, Donors, Silent Auction • Linay Robison — Costume Designer • Logan Tiedt - Lighting Designer • Daniel Urzika — Sound Engineer • Kevin Egeland and Will Long — CVHS Theatre Manager and Technical Director • Jeanette Brenner - Hair and Wigmaster • Ryan Patterson and Paul Villabrille - Audition Coordinator, Advisory Board • Sue Mihalic - Scenic Painter • David Brewster - Music Director • Darnelle Preston — Choral Director, Advisory Board • Andrea Olsen — Advisory Board • Kristin Larson — House Manager • Susanna Baylon — House Manager, Advisory Board 2019 Board of Directors • President Ruth Kavanagh • Treasurer Daniel Hoffmann • Secretary Emily Harvey • Sal Anschuetz • President Michael J. Muzatko — SVST Advisory Board teen CLOSET CITY or SPOKANE VALLEY APPLICATION F+ ECONOMIC DEVELOPMENT ilENT air d SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and r,rrflof title; I, PROJECT APPLICATION ION DEADLINE: August 9th, 2019 before 4:00 p.m. Applicant: ---ren en + K A (Jose os Phone: _501 - S ✓ `1- 1151 Address: PO 60x. qoq 9 City: State (A) lA Zip R 9 Z, O Email CO f14-aC.# heti kicit"lUSed-, Applicants are: Non-profit Public/Municipal Agency Must be a non-profit 501(c)() or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant) :o i Ve C 1 Phone: (.)9_ 9 R R f %3(n E-mailOl vi�fv r.4,41 • er�fvt Address SC) iia c City 1/eM.CtQ.k State IA) V1 Zip 9 go,7 Amount requested: $ �i, 000 Applicant's match: $ _ ZO, rI (') O Total project budget: Q 00 0 Is this a new or continuing activity? u):\ City of Spokane Valley Request for 2020 Grant Page 4 of 6 teen kid CLOSET hnai!sng Address PO t3ox 4099 Spokane, WA 99220 Store. Address 307 E Sprague Spokane WA 99202 Phone t50C.0 534 115 Ernan1 contact,aiteenkidcloset crg www teenkidcloset org II. HISTORY Teen and Kid Closet is all about dignity for an often overlooked population, children in need. The idea is simple. We give new or gently used clothing to children who need it. Our focus is youth in foster care, in poverty or homelessness. TKC is a brick and mortar shop in Spokane, serving all of eastern WA and North ID. Every shopper, from babies to young adults are welcome to our free shop. Each child has to be referred by someone of authority: social worker, school counselor, the court system, etc. Much of the youth we serve have no other access to nice clothing. Many times they carry a few possessions around in a bag and some don't even have that. By partnering with community members to get clothing donations and using fantastic volunteers, we leverage resources in a big way. Together we are helping our children and youth understand how much our community cares about and believe in them. Mission statement: Every child is important and should feel that way. Teen & Kid Closet caters to children and youth in need, providing them with fashionable, good quality clothing and accessories for free. We give them choices when so often, they have none. teen kid CLOSET I ring Address PO Box 4099 Spokane, WA 99220 Sore Address 307 E Sprague Spokane, WA 99202 Phone (509 534-115' Email contact@teenkidcioset 0(7 �; ww t'eenkidefoset.or 1II. PROJECT SUMMARY Teen & Kid Closet is requesting help from the Spokane Valley Outside Agencies Economic Development and Social Services Grant for our "2020 Jeans Initiative". Our goal through this program is to make sure the youth, in need, in Spokane Valley and surrounding areas have a brand new pair of jeans. It's something so few have or will have. The Social Services aspect of your grant, combined with other funds we raise will help us reach this goal. IV. SCOPE OF WORK a) TKC wishes to outfit the children and youth who are referred to us, with at least one pair of new jeans (with tags). b) This may seem like such a simple request, for a new pair of blue jeans, but so few of our shoppers have ever owned one. We ask that you look back to your school age days, especially, and remember what it was like to go shopping for new school clothes and what it felt like to show them off. It's a huge boost to a child's self esteem. Unfortunately, few of our young shoppers have ever felt that excitement or pride in their appearance. This seems like a small gesture, but it can mean big things. c) Our hope is that we can start purchases in early 2020 and continue as needed throughout the year. d) n/a e) n/a f) n/a ILIteen 4 °"; kid CLOSET Mailer g Addf ess PO Box 4099 Spokane, WA 99220 Store- Address 3r}i E Sprague Spokane, WA 99202 Prone r509) 534.1151 Email. coroactateenk,dclosef_org www teenkidcloset org V. BUDGET TKC 2020 New Jeans Initiative Total amount of shoppers anticipated for 2020: $2,000 Estimated cost of each pair ofjeans: $20 Total Cost: $40,000 Spokane Valley Outside Agencies Grant $20,000 Fundraising/additional grants/donations balance $20,000 You'll notice the low amount we are estimating per pair of jeans. We have some expert shoppers who keep their eyes on deals throughout the year, who also try to work with businesses for special deals. If we are not awarded the amount requested, TKC is prepared to write more grants and fund raise to reach the above goal. VI. METRICS Our goal for this project is easily quantifiable. We can track the children and teens who shop and what items they take. We will know immediately if they were able to receive a new pair ofjeans (chosen by him or herself). J216 0 1 n jj II )l :1 !\\._3 fn[ri II I2 .rule `. .•i vlE'e OGDEN OT 84201-0029 TEEN CLOSET STEPHEN PINCKNEY Po BOX 4099 SPOKANE WA 9922.0-0099 In reply refer to: 4077950277 June 21, 2018 LTR 4168C 0 27-3756238 000000 00 00034268 BODC: TE Employer ID number: 27-3756238 Form 990 required: Yes Dear Taxpayer: We're responding to your request dated Apr. 25, 2018, about your tax-exempt status. We issued you a determination letter in February 2011, recognizing you as tax-exempt under Internal Revenue Code (IRC) Section 501(c) (3). We also show you're not a private foundation as defined under IRC Section 509(a) because you're described iri IRC Sections 509(x)(1) and 170(b)(1)(A)(vi). Donors can deduct contributions they make to you as provided in IRC Section 170. You're also qualified to receive tax deductible bequests, legacies, devises, transfers, or gifts under IRC Sections 2055, 2106, and 2522. In the heading of this letter, we indicated whether you must file an annual information return. If you're required to file a return, you must file one of the following by the 15th day of the 5th month after the end of your annual accounting period: Form 990, Return of organization Exempt From Income Tax - Form 990E2, Short Form Return of Organization Exempt From Income Tax - Form 990-N, Electronic Notice (e -Postcard) for Tax -Exempt Organizations Not Required to File Form 990 or Form 990 -EZ - Form 990 -PF, Return of Private Foundation or Section 4947(a)(1) Trust Treated as Private Foundation According to IRC Section 6033(j), if you don't file a required annual information return or notice for 3 consecutive years, we'll revoke your tax-exempt status on the due date of the 3rd required return or notice. You can get IRS forms or publications you need from our website at www.irs.gov/forms-pubs or by calling 800 -TAX -FORM (800-829-3676). If you have questions, call 877-829-5500 between 8 a.m. and 5 p.m., Budget Budget Time Period: Fisc,11 Year endirr 30, r,koGRAM REA ENT ES Amount Requested Amount from Other Sources Total kmount 26,000 26,000 24,000 24,000 13.000 13:000 TOTAL PROGRAM REVENTTS 63.000 68.000 PROGRAM EXPENSES Pal'roll Expenses 1,1,11:1.0 B,nletits' P3T. ET e'3 Operating Expenses Rent 37,000 CCO Otlice Supplies 1.,200 1:2G0 Telephone...Utilities Internet 7,500 7,500 Consulting Services Ti ninit Pl-ogram Materials 601) 600 Ac15u1.7Nfarketing 600 600 Oth )oao 12,000 Yithig Purchases 1,400 1,400 1.'1111'IT 7,7;:01 OpercilThg 60,300 60,300 Equipment ttc.) ..-1d1/inAtrative hi lirect Expense 1,500 1,S00 1,500 F . r 4,CCC 4,01:0 4,000 Total Proaram Expenses 25,000 Net Program Revenues Less Expenses 136,100 161,100 (68,100) (93400) 6 : 9l�r ri'ti 1-)f Di J. :' ;'1...o s Yid c„1o:ie , i%i)Jtrd oli Directors i N111,ef...-G 'k;r siJ, Co- F tai lnl{. i!', _C) ;i'ector Teen & Kid Closet was the brain -child of Robyn and co-founder Linda Rogers. Robyn is a TV news anchor/reporter for KXLY TV who has been doing "Wednesday's Child" stories for 14 years. Those are reports on children in foster care who are in desperate need of being connected with an adoptive family. As co-founder, Robyn and Linda created TKC and oversee the operation and fundraising for the organization. Linda Rogers, Co -Founder, Directgr Linda, along with Robyn, co-founded Teen & Kid Closet. As co-founders, Robyn and Linda created TKC and oversee the operation and fundraising for the organization. Linda performs all shopping functions for the organization, coordinating the purchase of new clothing for the TKC store. a7.u3 sII'7.140b, � 47aiL— Scan is a licensed Registered Representative and Investment Adviser Representative in the State of Washington and has been on the board for five years. When not serving TKC, Sean is the Chairman and CEO of a local independent Broker Dealer and Registered Investment Adviser practice in Spokane. Sean duties include the oversight of the board and the operations of the organization. Sean is a member of each of the board's committees and chairs the Board Development and Event and Fundraising Committees. Sean is also a member of the TKC Executive Committee. Bandon Kfn°r, Boat i Vice President Brandon works at INB and is a Branch Manager and Retail Team Lead for the Manager group in Spokane and has been with the bank for 23 years. Brandon helps with building an annual budget for the organization as well is the current Vice President. Brandon helps lead the effort to collect donations at all INB locations as well as orchestrates the sock drive at the bank for October (Socktober) to deliver to the organization. Brandon also helps with the banking relationship for TKC. Tana Adams, Treasurer, Director Tana is a CPA licensed in the State of WA and has been on the board for approximately one year. When not serving TKC, she is a full-time Assurance Manager at BDO. Tana oversees the financial functions of the organization, including maintaining financial statements and related records, budget creation and tracking, reconciliation of the bank 8 statements, and tracking monetary donations. She is also the chair of the Finance Committee and member of the Executive Committee of TKC. Meor,a 04 1:��. ,, Director Megan is a 1992 graduate of Gonzaga University in. Public Relations. After spending 9 years in hospitality and event planning, she and her husband started a manufacturing company where she serves on the board currently. Megan has been a church youth leader for over 10 years. Megan played a role in moving TKC to their new location last October and is part of the store committee. She spearheaded the "Fill the Hanger" campaign to involve the community and generate donations. Kim Kelly, Di:i•el or Kim has been .5e ving the Teen & Kid Closet board of directors for several years. When not serving TKC, she is also the Director of Christ Kitchen, another local non-profit organization providing job training for women living in poverty in the Spokane area. Kim advises the board on various functions and operations of running a non-profit and is also in charge of tracking donors through the TKC donor database. Nicole Koyama, Director Nicole is a local attorney practicing in the area of adoption law. She has worked in the area of child welfare for most of her career. She also is a Commissioner Pro Tem with Spokane County Superior Court. Nicole adds legal expertise regarding the vulnerable population we serve and is devoted to store maintenance and community outreach and partnership. Anne:ke t,eowriz Van Dierea, Director Anneke has been serving on the Teen & Kid Closet board for several years. She is a retired Navy veteran and a mom of three grown children, ages 24, 22, and 20. When not serving TKC, she works as an Interior/Decor designer and is also a volunteer Firefighter/EMT. Anneke currently serves as the volunteer coordinator, in charge of scheduling volunteers, maintaining a volunteer database, and developing volunteer materials. Stacy Pincock, Dirtctor Stacy has been on the Teen & Kid Closet board of directors for approximately 11 years. She oversees the store, including sorting through clothing donations, hanging and folding clothes, and making sure the store is always ready for shoppers. She also makes sure items are displayed properly on mannequins and restocks when items are low. Stacy works closely with volunteers to make sure they know what to do when shoppers come in, as well as giving out assignments such as cleaning, restocking and organizing. Tom Tovoas.,at•l, Director 9 Tom is a local business owner and has been on the TKC board of directors for nine years. He is also a former foster parent. Tom is the TKC referrals coordinator, in charge of contacting referrals received and scheduling appointments for clients to shop the store. Tom is a member of the Finance Committee and is the lead coordinator of the Socktober Dash race. 10 i,fortirprest P kkly9.71471, 7146, 1111111441fr Washington Sate 1),opairtigmar, Social if I 7,.,',.161'11: h 3vCh 11,;?,,:itington Si: Allbid 0 .13 ;;4' 60 Department of Se i a 1 ) and Health Services habilitation Administration rnmsfirmung. t iVC. Papa. Auorplay's qiat.P.rate Thomas kra.irirtrineir 11 Christ Kitchen ..1elikpeiry :Design Cent.L,,,r Spopui°.3 ,()41)I.11 N orti-1,r.:ra Qta.q.:st R:.sor1: A Casiiit110 KO Graphic Desigm • • a I R t.-- Li A(.10A1 & As;kit AATen WIPIP"Or Ct AAA 1),,, pi. 12 Ross Printing AMOZOICI Smile Fred Meyer Projeet Beemty • di • ROSS Preto Litho Digital , r'r-_‘-rittteyer. . , ,p, • C U '0:17iI1-71. n , •:„.)/ s 2R17-) H3h,..-)p,o/ng givirg unite PROJECT Beat' ty Share' 13 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the Foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signet re) (print or type name) Title: Date: IR 06.ivi ' lee City of Spokane Valley Request for 2020 Grant Page 6 of 6 CITY OF SPOKANE VALLEY, WA 2020 Economic Development and Social Services Grant Application July 9, 2019 PAilit otai Valley Parent Cooperative Preschool 708 N Pines Road Spokane Valley WA 99206 VPCP 2020 GRANT REQUEST 1 CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in'their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 9th. 2019 before 4:00 p.m. Applicant: Valley Parent Cooperative Preschool Phone: nla E-mail valleycoop@gmail.com Address: 708 N Pines Rd City: Spokane Valley State WA Zip 99206 Applicants are: Non-profit x Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Priscilla Sprague, Secretary Phone: (509) 847-4430 E-mail grandma_cilla@yahoo.com Address 11614E Broadway City Spokane State WA Zip 99206 Amount requested: $ 4975 Total project budget: $4975 Applicant's match: $ Is this a new or continuing activity? new City of Spokane Valley Request for 2020 Grant Page 4 of 6 VPCP 2020 GRANT REQUEST 2 ff. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. if an outdoor activity, are there any weather-related constraints? f. Brief history of event or organization. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds? What specific impact will the grant funds have on your program? What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. Upon grant closeout this should be the focus of the required post grant reporting. City of Spokane Valley Request for 2020 Grant Page 5 of 6 VPCP 2020 GRANT REQUEST 3 "Play gives children a chance to practice what they are learning." Mr. Fred Rogers II. HISTORY Valley Parent Cooperative Preschool is a non-profit social service parent education program, serving Spokane Valley families with children ages birth -6, through a play -based preschool experience. Based on the belief parents are the first and best teachers of their child, we prepare parents to do this as an alternative to traditional drop off programs. Parents attend weekly alongside their children with other like-minded parents creating a learning environment centered in child -directed activities, field trips and other "hands on" opportunities. It can be messy, loud and very busy as they learn and play side by side, parent and child. Families elect a non-profit board that oversees the shared responsibilities of organizing and running the program, clearly defining the moniker "parent cooperative." A part-time paid facilitator acts as a mentor to provide program continuity and content, plus teaches parent education coursework aimed at providing shared ideas, socialization, support and resources for participating families. This education piece is unique to the coop model and partners there with Community Colleges of Spokane's- Institute for Extended Learning, who provides a small faculty stipend for the Facilitator's teaching hours and parents receive credit for enrolling in the program. As a shared parent led non-profit organization, the greatest impact we have is in equipping parents to understand, embrace and enjoy the important early childhood years and set them up for continued success as a family unit. Our children benefit through, "hands on" learning and discovery, cognitive and large motor skills growth, intergenerational social interaction and maturing of their independence and coping skills. Our parents are equipped to transfer the skills we practice in the classroom to every day scenarios, all while we are creating developmental knowledge, and an active community of supportive, caring committed families. We inculcate and embrace other community partners such as the Spokane County Library, Fire Station #9 safety program and embrace a strong model of community engagement and leadership. After completing our program, these become the parents who run the arts, sports and parent volunteer groups our communities depend on. VPCP 2020 GRANT REQUEST 4 III. PROJECT SUMMARY We seek to expand our play based, parent cooperative model to a wider range of Spokane Valley families, affording them the opportunity to play with their children, grow with their families and positively impact other families and our community in the process, To do this we are seeking your support for a $4975 grant that allows us to focus on two major rebuilding goals: If you choose to award us the grant, we will be able to spend this year rebuilding our program, creating a visible presence, and add new programming and facility upgrades that will attract new families and generate enough population to allow us to be self sustaining and serve our community better, (GF= Grant Funded) 1) BECOME SELF SUSTAINING • Create higher enrollment GF operating costs • Sustained enrollment GF facility improvement • Create visible community presence GF marketing/recruitment plan 2) CREATE MORE EDUCATIONAL OFFERINGS • Multiple content/ ages GF supplies/resources • Multiple days/ offerings GF program offerings/content • Community service/ connection piece GF service project If you choose to award us the grant, we will be able to spend this year rebuilding our program, creating a visible presence, and add new programming and facility upgrades that will attract new families and generate enough population to allow us to be self sustaining and serve our community better, VPCP 2020 GRANT REQUEST 5 IV. SCOPE OF WORK Incorporated in 2007, Valley Parent Cooperative Preschool has experienced a wide range of growth and change. Within the past several years it has gone from a high of 20 families to a 2018-2019 low of 3 families. This turnover is due to a myriad of circumstances endemic to this model including normal kindergarten progression as children age out of the program, but it is affected most by a lack of systematic recruitment and marketing strategies to identify and replace families that would benefit from this program and help it grow. There are no current marketing funds or budget for signage, brochures or publicity and we have not been able to produce the population needed to generate a self sustaining program to cover daily operations. Our goal is to raise enrollment sufficient within this 2019-2020 year to become solvent and self sustaining for our overhead costs. Providing half the rent ($150 month) provides a realistic timeframe (one year) to recruit sufficient families to fully fund our overhead costs without additional assistance, Support for our OPERATING COSTS halts the downward financial spiral and allows us to focus on a rebuilding process this year. Our ability to offer age specific program content versus our current broad birth -6 class would generate a larger population and one that would remain longer in the program. We need however : ►rst cas a oal to create a sae inviting multi -sensory environment that appeals to new families who seek us out and is equipped to serve our current families better. Our classrooms have been geared to a 3-5 population with limited toys or equipment to serve the younger 0-3 children. We are rearranging rooms to provide a larger Toddler space with a program change in mind, but we are doing so with dated or non-existent equipment, We have a hodge podge of bookcases, toys and "hand me downs" that hardly resembles the essentials of a play based program, or an organized, interesting play space. A room size crawlers preschool rug is $400; something we can only dream about, but we would love to add this and other crawling or climbing equipment to the space to enhance development of our 1-2 year olds. A $100 monthly FACILITY IMPROVEMENT equipment grant would allow us to create a more inviting child space and replace sub -standard equipment throughout the facility. Additionally, we have an amazing art space that is currently underutilized and under equipped; no paper, limited paints, brushes and materials. We have limited crafting and teaching supplies, and we must ask parents to continually supplement these; with so few families, it is a burden on top the other costs they provide. Our goal is trovide SUPPLIES AND RESOURCES to create a rich daily multi- media sensory and exploratory curriculum. We ask parents to be creative, to come up with one-on-one activities, to play, interact, imagine, or create with their child and others -- but without any budget or funds to do so. Our current budget is $41 a month for any supply or curriculum cost. Increasing our monthly activity budget to $125 a month would allow us to develop new curriculum, plus, build on the capacity of our space. The small size also has impacted the PROGRAM OFFERINGS the non-profit parent led board is able to provide. Our goal is to start two separate age specific part-time course offerings Fall 2019-2020 with the aim of making them permanent in Fall 2020-2021. Our program VPCP 2020 GRANT REQUEST 6 development request would allow us to meet additional needs we have heard from many families where insufficient offerings redirect people to other programs that offer more days or activities. It also balances the ongoing desires of our current families and keeps them within the coop family for several more years so there is no need to move on to alternate programs to satisfy their child's changing literacy, writing and language skill requirements. The birth -6 model Family Day offering we currently have does not allow sufficient individual age appropriate activity development time, the age grouping is too large. We will initiate SMALLER AGE SPECIFIC PROGRAM CONTENT on Monday (ages 3-6) "Lunch Bunch"- Fall 2019; following our Monday Family Day. Students will participate in a 30 -minute sack lunchtime, followed by an hour STEAM activity, with specific core play activities differentiated to this age group. We also plan to pilot an additional enrichment day, Thursdays, to provide age specific content to Toddlers and Preschool age 3-6, determined by our Fall 2019 census. We may choose to rotate the Thursdays between both ages; the end result will be a permanent third day offered Fall 2020. If you choose to fund this portion of the grant it would provide infrastructure support to make these permanent full time class offerings Fall 2020. Besides meeting the needs of our own community we would like to do one SERVICE PROJECT that extends the goals of parent education and it benefits beyond our community. As part of our parent education program we do monthly education classes; our goal is to shpe Three these into a free community r,rurerftaq speoker series with 30� sP9perd r�c�or��e seminar cost, speaik'e etc, This will also create connection with our partnering community agency and more understanding and visibility for our organization, consistent with our overall grant goals. Program visibility is a significant factor in increasing the community engagement and participation level of our program. Although we have an email, webpage and FACEBOOK site, they are ineffective and our public presence is indiscernible. it is...our goal to create a long !er? MARKETING/ COMMUNITY RECRUITMENT PLAN, seek input, better communication and skill tr c ir7rna in the use of our social mediaplatfr ra s and commnit,y presence ance o sustain ort viiability. We would benefit from some marketing and recruitment strategies surrounding better utilization of our resources and long term goals to stabilize us. A $1000 marketing budget would allow us to create a viable recruiting/ marketing plan, and create a community partnership with the Whitworth University School of Business Internship Program. We would seek an Intern to work alongside us for 12 weeks to design and implement successful changes that will gain us new skill sets, create effective marketing materials, and teach us better use of our social platforms. This ultimately will increase our long term self sufficiency and higher sustained enrollment—benefitting both our programs in the process. VPCP 2020 GRANT REQUEST 7 V. BUDGET We are seeking a $4975 grant to support our program growth and development. Parents pay a small monthly fee to fully fund program overhead costs, supplementing it with several small fundraisers yearly. Last year, insufficient enrollment caused failure to meet our budget, drained our reserves and created a growth roadblock for our organization. If you should decide to fund us, your $4975 will provide: 1) Temporary Infrastructure -Operating Costs • $1350 would support our rising RENT supplement ($150 x 9 months) • $1125 would be dedicated to purchase SUPPLIES for curriculum development, such as our art or literacy program ($125 x 9 months) • $900 earmarked for new Toddler EQUIPMENT OR REPLACEMENT of outdated/ broken items, violating current safety standards (high chairs) ($100 x 9 months) 2) Program Development • $300 develops two NEW COURSE OFFERINGS to give options to our families varying schedules ($150 per course) • $300 expands our parent education to create a COMMUNITY SERVICE PROJECT and bring in a local expert for a Speaker Series ($75 speaker fee per session- $225 total; $75 food/ advertising costs) • $1000 initiates MARKETING PLAN/ MATERIALS and creates and sustainable community presence ($300 materials; $700 Intern stipend) Minimum Grant Request Our program viability would require us to at least be funded at a $2475: • $1350 RENT SUPPLEMENT ($150 x months) • $1125 SUPPLIES ($125 x 9 months) The $2475 grant, if awarded, would allow us to provide our current program with the two start- up ideas in place Fall of 2019. The lesser funding grant would impact our overall ability to offer new program content that might recruit new families and increase our size, but we would continue our current course load anticipating an ability to add additional program content when our family numbers increase sufficiently. We would try to address the equipment needs by additional fundraising one project at a time (as we did successfully for art room flooring this past year), but it is time-consuming and limited. We would not have the resources to offer the Speaker Series but would continue to explore options to participate in parent education in a wider community service focus. The marketing piece simply would be out of reach for us and would be dropped from any budget. We would continue to try to increase our community presence and visibility through newsfeeds and our online resources, but these have had limited success. VPCP 2020 GRANT REQUEST 8 VI. METRICS For the purpose of the grant accountability, key metrics are needed in evaluating: the coop operating budget, the effectiveness of changes in the environment, and how the families found, inquired and engaged with the program, including the Speaker Series. The Program Development pieces include the number, quality and content of the course offerings; efficient organization and use of new material, content and space. As an education program we already have a number of formative and summative pieces that help to shape and evaluate our program and keep it on track. These will continue to be used to inform certain aspects of the grant, while a summative program evaluation survey at the conclusion of the year will be used to address specific quality assurance issues the grant requires. The following chart repeats the grant goals as defined above, and shows the expected impact and specifics metrics (whether formative or summative) to measure the productivity or success of the grant in that area. The formative pieces (highlighted in red) are more subjective and occur in simple one-on-one interactions through the weekly staffing sessions and parent interactions as we touch bases during activities with our students. It could change in a moment's notice; the goal is to create a fluid, responsive community of parent learners, shifting to meet the needs of the child. Calendars, weekly notes and quarterly newsletter serve to inform and address changes that have been identified through these interactions. We also add surveys about parent education topics, field trips and personal child goals or family interests into the planning, shaping and formation of the parent coop program (samples are provided in the appendix/ starred on the chart). This formative ebb and flow communication and connection insures parents are heard, informed and growing a community that supports and cares for each other, when things are dynamic and changing. Summative pieces (highlighted in black) are still changeable but are objective contributions that allow us to keep track of where we are and where we are going. Focused, solid curriculum planning, program content and family engagement are organized at the monthly required business meeting and board meetings. Registration and parent attendance records are assessed quarterly, budget reports are monthly and yearly evaluations of the program occur through the Facilitator's faculty evaluation and year end fiscal report. These should allow us to track and follow changes in our infrastructure/ operating costs in real time as a result of the grant. Beyond tracking the numeric values of the grant impact, a year end grant program Likert scale survey has been created with summative statements covering all major grant goals and will be tabulated and analyzed for the final grant report (samples within grant application or appendix, location noted.) VPCP 2020 GRANT REQUEST 9 *(A) Documents located in Appendix p17 GRANT GOAL GRANT IMPACT EVALUATIVE METRIC (GF (Grant Funded) operating costs) Self Sustaining Monthly Balance Sheet/ Treasurer Enrollment Rises/Maintains by year end Monthly Parent Business Mtg/ Board Mtg Rpt (Item #3 p14 ) Year End Budget Rpt (Item #2 p13) *Grant Program Survey (Al p18) (GF service project) Dialogue/ project value High registration- community attendance and support Recruit new families Personal feedback Weekly Staffing Service Project Evaluation Form *Grant Program Survey (A1 p18) Registration Report (GE facility improvement) Dialogue Space changes -value Increased Parent/ child engagement Increased Safety Weekly Staffing Inventory List/ Purchase List (Photos) *Grant Program Survey (Al p18) (GF marketing/ recruitment plan) Increased preschool visitors Registration numbers rise increases Social Media presence Registration *Quarterly Attendance (A2 p19) *Brochure- Source (A3 p20) *Grant Program Survey (Al p18) (GF supplies/ resources) Varied program content Increased parent excitement Increased supplies available Explore new program areas Parent rnore engaged in teaching Weekly Staffing Monthly Parent Business Mtg/ Board Mtg Rpt (Item #3 p14) *Grant Program Survey (Al p18) (GF program offerings/ content) Higher Daily Attendance More Age Specific Classroom Activities/ More Split Time Children Engaging In Deeper Explorative Pay Children Meet Or Exceed Yearly Parent/ Developmental Goals More Whole Family Engagement More Parent Teaching Engagement *Parent Survey Sheet (A4 p21) *Parent Seminar Survey and Results (A5 -A6 p22-23) *Sample Ed class Handout (A7 p24) *Field Trip Survey (A8 p25) Monthly Parent Seminars Weekly Staffing *Facilitators Evaluation (A9 p26) Monthly Parent Business Mtg/ Board Mtg Rpt (Item #3 p14 ) *Grant Program Survey (A71 p18) VPCP 2020 GRANT REQUEST 10 FINAL GRANT IMPACT STATEMENT: To reiterate, if we are granted an award, we will be able to spend time this year re-establishing our program and build community links with Whitworth University and other partners, through a Speaker Series, to construct a more prominent and positive community identity with parent education and service at the core. New programming, supplies and facility upgrades will not only satisfy the needs of our current families, but draw others to us, increasing our participants; thus, allowing us to become self-sustaining. In total, we will become a more known contributing City of Spokane Valley social service partner, advancing parent education and positive play based learning to all families, enhancing the community as a whole. VPCP 2020 GRANT REQUEST 11 VII, ATTACHMENTS Please provide' the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) Priscilla Sprague Title: Secretary, Valley Parent Cooperative Preschool Date: July 7, 2019 City of Spokane Valley Request for 2020 Grant Page 6 of 6 VII. ATTACHMENTS ITEM #1 COPY OF STATE CERTIFICATE OF NON-PROFIT INCORPORATION AND/OR COPY OF FEDERAL DETERMINATION OF 501(C)(3) Olt 501(C)(6) EXEMPT STATUS VPCP 2020 GRANT REQUEST 12 S' filL mut. Akisirt Tbe tate of Secretary of State I, IOW WYMAN, Secretary of State of the State of Washington and custodian of its seal, hereby issue this ARTICLES OF INCORPORATION to VALLEY PARENT PRESCHOOL A WA NONPROFIT CORPORATION, effective on the date indicated below. Effective Date: 02/19/2019 UBI Number: 604 404 986 Given under my hand and the Sea! of the State \Vashington at Olympia, the State Capital Kim Wyman, Secretary of State Date Issued: 02/19/2019 $ 700.00 $ 3.60 vii. HtIHIIIIVICIVIJ ITEMIt2 COPIES FO MOST RECENT APPROVED AND PROPOSED BUDGETS OF THE OVERALL ORGANIZATION VPCP 2020 GRANT REQUEST 13 Projected Budget for 2019-2020 School Year VALLEY PARENT COOPERATIVE PRESCHOOL Coop Preschool Tuition Predicted year totals with NO grant assistance 6,830.00 Coop Registration fees 300.00 Late fees $ Donations $ Fundraisers Interest Earnings $ 1,760.00 Grant Funds requested Income totals 8,773.60 EXPENSES Predictions including grant money awarded $ 6,830.00 $ 300.00 $ $ $ 1,760.00 $ 3.60 $ 4,975.00 $ 13,868.60 Rent Insurance $ 2,700.00 300.00 Gross Wages Employer Contributions 5,024.52 $ 473.94 Office Supplies/coursework Cleaning Supplies Scholarships $ 2,700.00 $ 300.00 $ 5,024.52 $ 473.94 $ 1,125.00 $ 550.00 $ 80.00 Snacks Education toys/equiprnent $ 270.00 Books Seminar Speakers $ 500.00 Recruitment Efforts/Advertising $ 300.00 Intern Stipend: marketing $ 300.00 $ 1,125.00 $ 550.00 $ 80.00 $ 270.00 $ 700.00 $ 500.00 $ 300.00 Fundraiser Supplies Income totals $ $ 700.00 700.00 $ 13,723.46 300.00 700.00 700.00 13,723.46 Total expenses $ 13,723.46 Cash (short)/extra (4,949.86) $ 13,723.46 $ 145.14 estimates based on current enrollment numbers of 8 kids @ 2 days per week: Sept thru Dec. estimates for Jan thru Aug are based on a projected number of enrollments assuming our recruitment efforts and our expanse to 3 days per week are both successful. Breakdown: Assume 10 kids @ 2 days per week plus 4 kids @ 3 days one day enrollment: $55 two: $65 three: $75 VII. ATTACHMENTS ITEM #3 COPY OF MEETING MINUTES SHOWING OFFICIAL APPROVAL OF PROJECT AND AUTHORIZATION OF APPLICATION (HIGHLIGHTED IN RED) VALLEY PARENT COOPERATIVE PRESCHOOL BOARD MEETING, Wednesday, July 31, 2019 VPCP 2020 GRANT REQUEST 14 FINANCIALS: Treasury Transfer — Sara Stultz CALENDAR: > SUMMER SCHEDULE, PLAY DATES AND LOCATIONS — August 5, Millwood Park 9:30 —11:30 play time with children August 14, Edgecliff Park 5:30 Taco Bar dinner Family time. See Shutterfly for food sign up September 12, 10:30 Interstate Fair Field Trip- Family Event -Group Entry. Enter in SOUTH GATE > Project workshops — Personal cubbies boxes— Unit #1 built, needs paint/ Installation of #2 unit all painting scheduled September set up dates 9/8-9/1 Art Floor Adam and Lawrence will install new laminate vinyl floor; will complete by end of August. Need volunteers to clean and prep beforehand/ notify parents Art tabletop — Scheduled for September set up dates 9/8-9/11 > 2019-2020 School Year TEAM BUILDING —Training session for board only. First week in September TBA ORIENTATION — Week September TBA Family — Ice Cream Social kick off SET UP DATE — September 9 -11, 10-2 Set up rooms/ Painting/ Class Preparation. Each FAMILY MUST HELP 1 DAY. > FALL START UP — Classes will begin: Monday 9/16/2019 9:30 to 11:30 Normal class time all ages. 11:30-1:00 Lunch Bunch — Ages 3-6 bring a sack lunch, eat together then followed by 1 hour *STEAM lesson *Science, Technology, Engineering, Art and Math Wednesday 9/17/2019 9:30 — 11:30 Normal class time all ages. Thursday 9/18/2019 10 — 11:30 Enrichment Day NEW BUSINESS • GRANT PROPOSAL — We agreed to submit and authorize a grant application to the City of Spokane Valley, WA 2020 Economic Development and Social Services Grant. Hanna Berkoff made the motion and it was seconded by Priscilla Sprague. Vote was unanimous by all board members. Details discussed and agreed for project inclusion in the grant were: COSTS To stabilize us — Rent/ Supplies/ Equipment NEW CLASSES — Two pilot programs offered 2019-2020 school year 1. "Lunch Bunch" for 3 — 6 year olds 2. Rotating Thursday Enrichment program (Toddler or 3-6s) SPEAKER SERIES — The Winter quarter parent seminars will become a 3 date speaker series open to the public, featuring Sommer Kraft -Purvis MARKETING— Request an intern from Whitworth University School of Business and Marketing to help develop a more visible presence and marketing plan The completed application packet is due August 9, 2019. VII. ATTACHMENTS ITEM #3 COPY OF MEETING MINUTES SHOWING OFFICIAL APPROVAL OF PROJECT AND AUTHORIZATION OF APPLICATION (H9GHLIGHTD #N RED) VPCP 2020 GRANT REQUEST 14 ➢ Website changes — The new sign, website and brochure have been updated but Char suggests we simplify/ redesign logo and update all the content, plus like FACEBOOK ➢ Budget — Further discussion on 2019/2020 budget and new enrollment fees tabled to September Board Team Meeting ➢ Facilities/Facilitator contracts — New contracts tabled until church sets date/ Denise will contact them. Denise's summer hours/ contract tabled to Board Team Meeting TABLED OLD BUSINESS: ➢ Yearbook—Jasmyne is still finishing the 2019 photo yearbooks and will have them available for purchase through Shutterfly soon Start time: 2:15 End time: 3:05 A(/a-Gdt -A Ga") Present: Amanda Cohen (Chair), Hanna Berkoff (Treasurer), Priscilla Sprague (Secretary), Char Colwell (Member at Large), Denise Hinnenkamp, (Facilitator) VII. ATTACHMENTS ITEM #4 LIST OF MEMBERS OF THE ORGANIZATION'S BOARD OF DIRECTORS AND PRINCIPAL STAFF VPCP 2020 GRANT REQUEST 15 VALLEY PARENT COOPERATIVE PRESCHOOL 2019-2020 BOARD OF DIRECTORS AND PRINCIPAL STAFF VALLEY PARENT COOPERATIVE PRESCHOOL 708 N PINES RD SPOKANE VALLEY WA 99206 valleycoop@gmai1.com Amanda Cohen, Chair 11611 E 7th Ct Spokane Valley WA 99206 (509) 280-7349 Priscilla Sprague, Secretary 11614 E Broadway Spokane WA 99206 (509) 847-4430 Hanna Berkoff, Treasurer 4229 S Driftwood Drive Spokane Valley WA 99206 (509) 435-5332 Char Colwell, Member at Large 2308 E Marshall Ave Spokane Valley WA 99206 (509) 715-5001 Denise Hinnenkamp, Facilitator 6723 N Fleming Spokane WA 99208 (509) 326-4410 VII. ATTACHMENTS ITEM #6 VPCP 2020 GRANT REQUEST 16 LIST OF SPONSORS, IF ANY, BY TITLE AND TYPE VALLEY PARENT COOPERATIVE PRESCHOOL 2019-2020 SPONSORS TITLE- Opportunity Christian Church TYPE- FINANCIAL Subsidized rental facility COMMUNITY PARTNER Program support - fundraisers Publicity/ donated equipment TITLE- CCS- Institute for Extended Learning Parent Education Program TYPE- FINANCIAL Small part-time facilitator stipend - parent education coursework (2 hours weekly/ 1 hour monthly seminar) Group risk insurance provided for our members and facility Parent CCS credit for parent education coursework APPENDIX VPCP 2020 GRANT REQUEST 17 VALLEY PARENT COOPERATIVE PRESCHOOL 2020 GRANT APPLICATION APPENDIX APPENDIX ITEM (A1) (SUMMATIVE) GRANT PROGRAM SURVEY SPOKANE VALLEY PARENT COOP PRESCHOOL SUMMATIVE SURVEY, SEPT, 2019 NO CHANGE 1 DID YOUR CHILD ADVANCE IN: MET GOAL EXCEEDED GOAL A. INCREASE CHILD PARTICIPATION B. YOUR KNOWLEDGE AND CAPACITY TO INCREASE PLAY AND SPONTANEITY COMMENTS: 2 ENROLLMENT EXPECTATIONS: A. SOCIAL B. ACTIVITIES - FIELD TRIPS C. CHILD INTEREST COMMENTS: 3 FACILITIES; A. ARE YOU HAPPY WITH HOW THINGS ARE B. DO YOU LIKE TIME LARGE/SMALL MOTOR SKILLS AREA C. HAS ART AND CURRICULUM IMPROVED COMMENTS: 4 SUPPLIES: A. QUALITY OF ITEMS FOR CRAFTS B. WHAT HANDS ON TOOLS C. WHAT IS OUTDATED OR NEED TO BE REPLACED OR D. SKILLS - WHAT ARTS, WHAT TOYS E. WHAT DO YOU WANT TO TRY THIS YEAR E WHAT TOYS DO WE NEED COMMENTS: 5 ACTIVITIES: 7 A. FIELD TRIPS B, COMMUNITY SERVICES, COMMUNITY ENGAGEMENT C. SCIENCE. LITERACY COMMENTS: J 6 AGE SEPARATION; • A. 1 - 3 YEAR OLDS: WERE CHILD'S LANGUAGE, SOCIAL, SELF-CARE, INCREASED B. 3 - G YEARS OLD: WAS YOUR CHILD PROPERLY PREPARED FOR KINDERGARTEN BY LISENING, FOLLOWING INSTRUCTIONS, SOCIAL, MATH C. COMMENTS; PARENT EDUCATION: A. DID YOU LEARN BETTER PARENTING SKILL B. WERE YOUR SPECIFIC NEEDS MET C. HOW MANY SESSIONS MET THAT GOAL COMMENTS: S COMMUNICATION: A. WAS THE WEBSITE, FACEBOOK, AND SHUTTERFLY HELPFUL B. HAS COMMUNICATION BEEN EFFECTIVE C. WERE YOU SUFFICIENTLY INFORMED OF ?LANNED ACTIVITIES, FIELD TRIPS, SPECIAL VENTS IN ATIMELY MANNER ICOMMENTS: THANK YOU. 1T IS IMPORTANT THAT YOU LET THE CO-OP KNOW OF ANYTHING YOU SEE. VPCP 2020 GRANT REQUEST 18 VPCP 2020 GRANT REQUEST Co-op: PARENT CO-OP ATTENDANCE RECORD Quarter: heck X for each week•that the parent attends at €east one classroom day, and for each meeting/seminar attended. Write W if/when a parent withdrawws.) parent Name 1,2,3 Credits Quarterly Classroom/Lab Attendance 1 2 3 4 5 6• 7 8 9 10 1 11 Total Weeks Attended Business Mtg. Parent Seminar 1 2 3 Comments N b ` TOTAL CREDITS: D 0 VPCP 2020 GRANT REQUEST z 0 0 u- z z 0 cc w cc w 0 m m .1 w w x0 00 Z Lu a. a. Comm s of Spokane rent Ed u �., orogram, costs lude: $50 Yearly Enrollment Fee Quarterly College Registration — ($17 monthly) Paid Fall, Winter, Spring Quarter: $34 -- 1 Day —1-3 credits $51 — 2 Days — 4 credits VAiiY PArep4 (oor+iye PrSckooj Learn and Grow with your Chits Monthly Participation Fee — covers facility rental, facilitator salary & program costs: $55/month —1 Day $65/month — 2 Days Siblings (age 3-5) $35.00 (2 & under) FREE expires 9/1/19 2019-202o Academic Year Class Schedule Monday (kFamilY DaY) 9:30-11:30 Wednesday (*Family DaY) 9:30-11:30 COMING 2019-2020 Monday- 3(6 "Lunch Bunch" 4 - Thursday Enrichment DaY 'pilot *Family days include Birth - 6 Years of age *indicates required field *NAME *J4DDRE,SS" *EMAIL OR. PHONE # CHILDREN j4GE,5I131RTHDATE,S CL4,C51 INFO 7 EQUE,S'T REFERRAL SOURCE CIRCLE) UEBP4GE FACE/300X COLLEGE OTHER: FOR COOP CJ$ RESPONSE WALK THRU VISIT -FOLLOW UP PACKET STATUS APPENDIX ITEM (A4) VPCP 2020 GRANT REQUEST 21 PARENT SURVEY SHEET COOP PARENT SURVEY FORM- 2019/2020 NAME: OCCUPATIONS (HUSBAND AND WIFE) WHERE IF FIELD TRIP IS POSSIBLE: HOBBIES/ SKILLS/ TALENTS: FIELD TRIP IDEAS: ART IDEAS: CURRICULUM IDEAS: PARENT SEMINAR IDEAS: SKILLS FOR YOUR CHILD TO WORK ON THIS YEAR: OTHER COMMENTS/FEEDBACK/ SUGGESTIONS: Pt Survey Fm/DH2018 APPENDIX ITEM (A5) VPCP 2020 GRANT REQUEST 22 PARENT SEMINAR SURVEY PARENT EDUCATION CIRCLE YOUR TOP 10 IDEAS- RANK THE F 1. Book Club (Specify Book/ Idea) 2. Panel Discussions (Specific Questions/ Topic) 3. Roundtable (Q Taped to Table/ Rotate -Time Limit) 4. Guest Speakers- • CPR/ First Aid- Mark (509) 270-2272 • Fire Safety • Car Seat Safety • Kindergarten Readiness Debbie Debbie c@Snokaneschools.Org • Positive Parenting/ Stress Management Sommer Kratt-Pervis Som mer@Som merkvaftpervis.Com • Siblings/ Birth Order & "Have A Kid by Friday" Jill Spunich (509) 928-6336 • "Circle of Security" Jennifer Duggan • Speech Therapist Michelle Gifford (509) 835-4404 5. Anger Management/ Temper Tantrums 6. Bedtime Routines 7. Bedwetting 8. Discipline Problems (Specify) 9. Stress Management 10. Positive Discipline 11. Logical/ Natural Consequences 12. Setting Limits 13. Problem -Solving Techniques 14. Responsibility (Values/ Chores) 15. Special Needs Children 16. Parenting Teens/ Grandchildren 17. Sibling Relationships 18. Sexuality & Children 19. Sexually Transmitted Diseases 20. Child Abuse/ Neglect 21. Touching/ Personal Safety/ Sexual Abuse SEMINAR TOPICS IRST 8 IN ORDER OF IMPORTANCE 22. Attachment/ Parent -Child Bonding 23. Aggressiveness In Children/ Strong -Willed Child 24. Assertiveness 25. Temperament 26. Birth Order 27. Brain Development 28. Child Development- Social, Emotional 29. Child Development- Physical, Language 30. Child Management (School? Home?) 31. Language Development 32. Sharing/ Generosity (Wants Vs Needs) 33. Praise Vs Encouragement 34. Self Esteem for Kids/ Adults 35. Separation/ Trust 36. Loss - Effects of Death/ Divorce on Children 37. Time Management 38. Balancing Work/ Family 39. Budget Financial Planning 40. Communication/ Listening Skills 41. Decision Making 42. Goal Setting 43. Group Processes/ Teamwork 44. Leadership 45. Developing Support Systems 46. Taking Care of Yourself 47. Families (Specify) 48. Single Parenting 49. Step Parenting/ Blended Families 50. Father Involvement in Raising Children/ Gender Differences in Parenting 51. Family Meetings 52. Gangs & Kids 53. Protecting Your Family with a Will 54. Health & Safety (Specify) 55. CPR 56. Dental Care 57. Children & Money 58. College Savings 59. Choosing Child Care APPENDIX ITEM (A6) PARENT SEMINAR SURVEY RESULTS VPCP 2020 GRANT REQUEST 23 PARENT EDUCATION SEMINAR TOPICS RESULTS CIRCLE YOUR TOP 10 IDEAS- RANK THE FIRST 8 IN ORDER OF IMPORTANCE RANKING TOPICS WITH MULTIPLE VOTES 1/2 Positive Parenting/ Stress Management Sommer Kratt-Pervis Sommer@Sommerkvaftpervis.Com • • 1/3 Attachment/ Parent -Child Bonding 1/6 Separation/ Trust 1/7/8 Nutrition (Snacks, Food Problems, Eating Habits) 2/3 Stress Management 2/2/8 X Positive Discipline 3/5 XX Anger Management/ Temper Tantrums 5 X Responsibility (Values/ Chores) 5/6 X Sharing/ Generosity (Wants Vs Needs) 6/7 Father Involvement in Raising Children/ Gender Differences in Parenting 6/8 Homeschooling RANKING TOPICS WITH SINGLE VOTES 1 • Book Club (Specify Book/ Idea) 3 • Language Development • Family Meetings 4 • CPR/ First Aid- Mark (509) 270-2272 • Assertiveness • Birth Order • Holiday -Traditions 5 • Parenting Teens/ Grandchildren • Praise Vs Encouragement 6 • Decision Making 7 • • • Sibling Relationships Step Parenting/ Blended Families Cooking With Kids 8 • • Child Development- Physical, Language Communication/ Listening Skills 9 • • "Circle of Security" Jennifer Duggan Balancing Work/ Family 10 • • Setting Limits Touching/ Personal Safety/ Sexual Abuse RANKING TOPICS CIRCLED OR SUGGESTED / NO RANKING X • • • • • • Bedtime Routines Aggressiveness In Children/ Strong - Willed Child Time Management Budget Financial Planning Goal Setting CPR Other? Specify • • • Naptime Science- Vinegar/ Baking soda Reactions Spring Activities/ Water Table/ Scavenger Hunt APPENDIX ITEM (A7) PARENT EDUCATION SAMPLE CLASS VPCP 2020 GRANT REQUEST 24 Unoccupied Play Solitary Play Onlooker Play The random movements that Infants make with no clear purpose is the beginning of play. When children start to play on their own. Children do not seem to notice other children sitting or playing nearby during this type of play When children watch others play, The child who is looking may ask questions but there is no effort to join the play. Parallel Play Associative Play Social Play When children begins to play side-by-side with other children without any interaction. They are paying attention to each other. When children start asking questions of each other. They have similar goals but there are no set rules. When children begin to share ideas and toys, and follow established rules and guidelines. www.encouragepl.ay.com Parten, M (1932). "Social participation among preschool children". Journal of Abnormal and Social Psychology 28 (3): 136-147. APPENDIX ITEM (A8) VPCP 2020 GRANT REQUEST 25 FIELD TRIP SURVEY COOP FIELD TRIP LIST CIRCLE YOUR TOP 10 IDEAS- RANK THE FIRST 8 IN ORDER OF IMPORTANCE 1. Krispy Kreme 2. Fire Station 3. Red Lobster- Adam 4. Northwest Seed and Pet- Jasmyne 5. Pet Store -Sarah 6. Cabela's- Sarah 7. Home Depot- Sarah 8. Library -Sarah 9. Tomato Street- Amanda Upton 10. Pizza Hut 11. Great Harvest Bakery 12. Main Market Coop Tour 13. Sweet Dreams Bakery Tour 14. Costco Bakery 15. Grocery Stores 16. Rocky Mountain Chocolate Factory (1330 Argonne Rd SV 99212) 17. Meals on Wheels Kitchen Tour 18. Post Office (11712 E Sprague 99206) 19. Bus Ride 20. Adam's Tractor 21. Buck Knives 22. Interstate Fair 23. Community Helpers (Police/ Patrol Car- Fire workers/ Truck - Musicians) 24. St Luke's Rehab Tour 25. Dental Clinic 26. KXLY Station 27. FOX TV 28. Spokesman -Review 29. Inland Paper Presentation 30. Aunties Bookstore Tour 31, North Bowl- Bowling VPCP DH 11/18 32. Mobius- Children's Museum 33. SFCC Planetarium 34. Avista Dams 35. National Weather Service Office Tour 36. Waste of Energy Plant 37. Livingston Rock Ranch Dig 38. Apple Store Tour/Class 39. West Valley Outdoor Center 40. Dishman Hills (Camp Caro) 41. SFCC Science Lab Open 42. Manito Japanese Gardens Manito Park - Conservatory, Duncan Gardens 43, Finch Arboretum 44. Mountain View Petting Zoo (16616 East Foothills Road 99207 509 928-1800 45. Cat Tales (Mead) 46. Bees, Honey and Candle Tour/APIS Candles 47. Fish Hatchery 48. Turnbull Wildlife Tour 49. Pet Smart 50. Spokane Symphony 51. CYT Show 52. Page of Harmony Class Presentation 53. MAC 54. Jundt Art Museum Tour 55. Carr's Museum 56. Davenport Hotel Historical Tour 57. Glover Mansion 58. St John's Cathedral Tour 59. Ft Mukagawa Tour APPENDIX ITEM (A9 ) FACILITATOR'S FACULTY EVALUATION VPCP 2020 GRANT REQUEST 26 Facilitator's Name Parent Education/Cooperative Preschool Program Facilitator and Co-op Evaluation Form 2018-2019 Number of surveys submitted? How many years have you been involved in Co-op? Circle which class(es): Toddler (2) Preschool (.) Co-op 1-2yrs (' ) 3-4yrs (. 5+yrs (:.j Unknown (.) Pre -K f ) Family Day (' ) Unknown (.: ) plpacp ch ire your tho .ight :,•'t]ur experience based on your experience with the FACILITATOR (as a Parent Not observed Does Not Meet Expectations Meets Expectations . - -* ik Definite Strength *k* * Educator), please rate on the following: Knowledge of Parenting Education: . - Provides Information about normal childhood growth and behavior. - Is knowledgeable and skilled as a parent educator. - Teaches guidance and discipline techniques for handling typ- ical behavior of young children. 2 _ Classroom Leadership: - is a positive role modes with the children and parents. - Works cooperatively with the children and parents. Professionalism: - Demonstrated an ability to be flexible and adaptable. - is responsible and dependable. - Projects enthusiasm for the program and their role. 4 Parent Relationships: - Establishes a mutually respectful relationship with the par - ent group, - Listens and communicates effectively with individuals and in group discussions. - Accepts and supports individual differences/values. 5 Parent Seminar/Business Meetings: - Works with the chairperson to facilitate effective group dis- cussions. - Provides Information and raises issues about parenting and family life to stimulate and extend interest, - Presents accurate information in an interesting and concise manner, identifying sources of information. plpacp ch ire your tho .ight :,•'t]ur experience Please share your thoughts on your experience: Based on your experience in the classroom, please rate the FACILITATOR (as a preschool teacher) on the following: Not Observed Does Not Meet Expectations * Meets Expectations * .* Definite Strength * * * Work with children in the classroom: - Provides developmentally appropriate environment and cur- riculum to promote healthy early childhood growth and be- havior. - Is knowledgeable and skilled as an early childhood classroom teacher. - incorporates appropriate parent suggestions and activities. 2 Classroom Leadership: • - Provides guidance and interaction with children. - is a positive role model with the children and their parents. - Facilitates a team of parent helpers in the classroom. - Provides guidance and interaction with parents. - Demonstrates effective -classroom management. Approachability: - Is approachable and open to suggestions. Work Habits:• - Is responsible and dependable. - Projects enthusiasm for the program and their role in it. - Accepts and supports individual differences/values. Feedback on Some other. aspects -of "the Co -Op:- '" Not Observed Does Not iVieet Expectations * Meets Expectations ** Definite - Strength - How was your initial contact for co-op? - Was the Co-op atmosphere inviting? - Meetings/Seminars? - Schedules/Fees? Co-op Executive Board: - Is approachable and organized - Respects confidentiality - Are you comfortable speaking up with question/concerns 3 Strengthening Parenting Skills: - Do you feel that your experience of being involved in a coop - erative preschool has given you the opportunity to otrcnathvn yq=u-Fr =kfil-, vas u raror.t oral �trc3-.0-Eh4.. Eho carr• munication and relationships within your family? Will you be returning to coop next year? - if not, please let us know why... E • We are moving Yes l Maybe No Please share your thoughts on your experience: CITY OF SPOKANE VALLEY, WA 2020 ECONOMIC DEVELOPMENT AND SOCIAL SERVICES GRANT VALLEY PARENT COOPERATIVE PRESCHOOL Priscilla Sprague Denise Hinnenkamp, Facilitator PARENTS Parent Education Program Play- Based Preschool - Ages Birth -6 Parent Led/ Child Directed Activities Parent Organized/ Run -Elected Board Part-time Facilitator (mentor, coach, teacher) LEARNERS BECOME SELF SUSTAINING Create higher enrollment Sustained enrollment Create visible community presence CREATE MORE EDUCATIONAL OFFERINGS Multiple content/ ages Multiple days/ offerings Community service/ connection piece ASKING REBUILDING YEAR CREATE VISIBLE PRESENCE CREATE NEW PROGRAMMING FACILITY UPGRADE ATTRACT NEW FAMILIES GENERATE SELF SUSTAINING POPULATION SERVE OUR COMMUNITY BETTER $4975 SOCIAL SERVICE GRANT: TEMPORARY INFRASTRUCTURE -OPERATING COSTS $1350 Rent Supplement ($150 X 9 Months) $1125 Supplies ($125 X 9 Months) $900 Toddler Equipment ($100 X 9 Months) PROGRAM DEVELOPMENT $300 Two New Courses ($150 Per Course) $300 Community Service Project- Speaker Series ($75 Speaker Fee Per Session- $225 Total; $75 Food/ Advertising) $1000 Marketing Plan/ Materials ($300 Materials; $700 Intern Stipend) YoU c Create environment parents learn alongside child through play o Build culture/ community where it is safe to practice what they have learned Carry it our into wider communities sharing what they know "Play gives children a chance to practice what they are learning." Mr. Fred Rogers /7 CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS I. PROJECT APPLICATION DEADLINE; August 9th. 2019 before 4:00 D.M. Applicant: Valleyfest Phone: 509 922-3299 E-mail info a val leyfest.org Address: 10814 E. Broadway Ave; 99037 City: Spokane Valley 99206 PO Box 368 Spokane Valley, WA State WA Zip Applicants are: Non-profit x Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Peggy Doering Phone: 509 922-3299 E-mail peggy[ vallleyfest.or0 Address 10814 E. Broadway Ave. City Spokane Valley 99206 State WA Zip Amount requested: $100,000 Applicant's match: $25,000 Total project budget$129,000 Is this a new or continuing activity? continuing City of Spokane Valley Request for 2020 Grant Page 1 II. HISTORY Valleyfest is a non-profit committed to Spokane Valley. The Valleyfest mission is to produce community driven, safe, family oriented, visually dramatic festivals. Valleyfest exposes the talent that enriches the region and celebrates the visual and performing arts, education, science, and recreation so the entire community can experience them. A part-time staff of one, summer interns, and community volunteers work throughout the year securing the funding necessary to provide safe, quality events, which showcase the Spokane Valley. Over the years, the average economic impact of Valleyfest is estimated at 1.8 million dollars for the three-day festival. In 2019, Valleyfest celebrated the 30 -year anniversary. III. PROJECT SUMMARY Valleyfest requests a grant to market and advertise to the Inland Northwest Region which includes North Idaho, Western Montana, and Eastern Washington. Valleyfest brings visitors to Spokane Valley and brings the community together to celebrate the assets of the Spokane Valley. The dates for the Cycle Celebration are July 26, 2020, and Valleyfest is September 25, 26 and 27th, 2020. Valleyfest will invite and market Spokane Valley to the Inland Northwest Region through TV, radio, social media, print, and email campaigns. The citizens of Spokane Valley and the business community benefit by having visitors spend money in the Valley while they visit Valleyfest. Onsite spending and off-site spending related to the festival generates revenue for the local economy. IV. SCOPE OF WORK Marketing materials include the City of Spokane Valley, Mirabeau Point Park, and CenterPlace Regional Event Center as part of the media campaigns. Citizens of the Spokane Valley and surrounding region are invited to attend the three-day festival to watch the Hearts of Gold parade on Friday evening, register for recreational activities, enjoy free entertainment at the three live festival stages, or to engage with over 200 vendors at the event. Each year over 7,600 volunteer hours produce Valleyfest, the Spokane Valley Cycle Celebration, the Hearts of Gold parade, and the Spokane Valley Hearts of Gold float. The business community, the nonprofit sector, schools, and community outreach groups step forward to volunteer for the events. Valleyfest is possible because of the donated time and energy by the community's citizens. The objectives are to create lasting sustainability and growth which economically benefit the City of Spokane Valley. Valleyfest is part of the cultural identity of the City of Spokane Valley bringing over 15,000 attendees to the Sprague Avenue parade and over 35,000 to Mirabeau Point Park, CenterPlace Regional Event Center, Spokane River, Plantes Ferry, and Centennial Trail. Valleyfest is a community -driven, safe, family-oriented, visually dramatic festival in Spokane Valley and funded through grants, sponsorships, and booth fees. Money from this economic grant is required for the organization to continue promoting Spokane Valley. City of Spokane Valley Request for 2020 Grant Page 2 Page 2 IV. SCOPE OF WORK Regional marketing develops Spokane Valley's tourism objectives. Through effective marketing and promotion, Valleyfest invites both event visitors and vendors to shop and stay in Spokane Valley, with Valleyfest as the primary incentive for conducting commerce. Expected visitors and participants in Valleyfest can be categorized into several groups—each with unique economic impacts on Spokane Valley. 1. New sales revenue to businesses in immediate and regional event vicinity 2. Exposure of Valley -based businesses to residents living outside Spokane Valley 3. Future Valley -based business opportunity 4. Hotel/Motel Room Nights 5. Branding/community advantages for Valley -based business. Research supports the fact that consumers may switch purchasing preferences to businesses that support favorable community causes/events, i.e. Valleyfest 6. Impact on restaurants, local vendors and merchants, and gas stations. The Valleyfest volunteers work in collaboration with Spokane Valley businesses to reach more of the Spokane Valley business community. In 2019, Valleyfest and the Miss Spokane Valley Royalty Court attended the Lilac, Millwood, Tekoa, Fairfield, Davenport, Chewelah, and Deer Park community events inviting those communities to the Spokane Valley. City of Spokane Valley Request for 2020 Grant Page 3 V. Project Budget 2020 Valleyfest Marketing Budget Graphic Design Print Media TV/Radio Website Social Media Commercial Production Event Photographer Email Marketing Printing Signage/Banners $15,000 $25,000 $30,000 $15,000 $10,000 $6,000 $5,000 $6,000 $12,000 $5,000 Total $129,00 City of Spokane Valley Request for 2020 Grant Page 4 VI. METRICS Valleyfest's specific goals for the grant funds is to market and invite the Pacific NW to visit Spokane Valley. At the event, Valleyfest collects attendee surveys that ask visitors where they are from, where they are staying, and what shopping they plan to do while in Spokane Valley. Without the economic development grant, Valleyfest will have Tess money to advertise the event. Funds are used to reach out to tourists outside of the greater Spokane area. Attendee surveys are compiled and analyzed to determine the economic impact the event has on the community. Over the years, the average economic impact of Valleyfest is estimated at 1.8 million dollars for the three-day festival. Cycle Celebration 2019 1 MultiSport 2018 City of Spokane Valley Request for 2020 Grant Page 5 \hTi e yfest' Visitor Survey 1. Including yourself, how many people are in your group? la. Your group includes: (Check all that apply) 0 Your child(ren) 0 Friends/relatives (18+ years) 0 Spouse/partner 0 Child(ren) of friends/relatives 2. What was the main transportation method you used to get to the festival? (Check one) 0 Car 0 Carpool 0 Bike/Walk 0 Bus 0 Airplane 0 Other 3. How many miles do you live from the festival grounds? 4. How important was the festival in your decision to come to this area? (1) Not important (2) Neutral (3) Somewhat important (4) Very important 5. Are you staying overnight? 0 Yes 0 No 5a. If staying overnight, how many nights will you stay in the area? 5b. Are you staying overnight in a paid accommodation (Hotel/Motel/Campground) or unpaid accommodation (Home/Family/Friends)? 5c. If you are staying in paid accommodations, where are you staying? 6. How much do you estimate to spend during this visit? 7. How many hours do you plan to spend at the festival? 8. What days do you plan to attend the festival? (Check all that apply) 0 Friday 0 Saturday 0 Sunday 9. How many years have you attended the festival? 10. How likely are you to attend next year? (1) Not likely (2) Neutral (3) Somewhat likely (4) Very likely 11. Where do you reside? (Zip Code): Optional: To receive emails regarding next year's events, list your email here: Internal Revenue Service Department of the Treasury P. 0. Box 2508 Cincinnati, OH 45201 Date: March 19, 2003 Person to Contact: Shawndea Krebs 31-02330 Customer Service Specialist Valleyfest Toll Free Telephone Number: P 0 Box 368 8:00 a.m. to 6:30 p.rn. EST Veredale WA 99037 877-829-5500 Fax Number: 513-263-3756 Federal Identification Number: 94-3152294 Dear Sir or Madam: This is in response to your request regarding your organization's tax exempt status. Our records indicate that a determination letter issued in April 1992 granted your organization exemption from federal income tax under section 501(c)(3) of the Internal Revenue Code. That letter is still in effect. Based on information subsequently submitted, we classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Code because it is an organization described in sections 509(a)(1) and 170(b)(1)(A)(vi). This classification was based on the assumption that your organization's operations would continue as stated in the application. If your organization's sources of support, or its character, method of operations, or purposes have changed, please let us know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its gross receipts each year are normally more than $25,000. If a return is required, it must he filed by the 15th day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty of $20 a day, up to a maximum. of 510,000, when a return is filed late, unless. there is reasonable cause for the delay. All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Art (social security taxes) on remuneration of $100 or more paid to each ernployee during a calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are not automatically exempt from other federal excise taxes. Donors may deduct contributions to your organization as provided in section 170 of the Code, Bequests, legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gift tax purposes it they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Valleyfest 2019 Budget City of Spokane Valley Request for 2020 Grant Approved Budget Category Income Cycle Celebration $ 9,800.00 Miss Spokane Valley Event $ 2,500.00 Booth income $ 36,000.00 TotFest $ 4,500.00 Marketing City of Spokane Valley $ 59,576.00 Publication $ 6,000.00 Sponsors Income $ 60,000.00 Valleyfest Income Other $ 8,700.00 Multisport $ 5,000.00 Children's Foundation $ 3,000.00 Total Income Revenue $ 195,076.00 Category Expense Foundation Grants $3,000 Cycle Celebration $8,400 Miss Spokane Valley $3,750 TotFest $4,500 Booth Expense $1,400 Car Show Expense $1,150 Contract Services $2,800 Entertainment Expense $34,000 Equipment Rental $12,000 Marketing Expense $59,576 Publication $7,500 Security $6,000 Insurance, Permits and Fees,Misc $7,000 Office $14,000 Professional Fee $4,800 Payroll $25,200 Total Expense $195,076 \/�ileijfesfr' 2020 Summary Budget INCOME Booth $36,000 Cycle Celebration $9,800 Hotel Motel Grant - Cycle Celebratic $5,000 Hotel Motel Grant - Valleyfest $0 Economic Development Grant $100,000 Miscellaneous $10,000 Multi -Sports Registrations $6,000 Publication $10,000 Sponsor $103,000 Total Income $279,800 EXPENSES Booth $2,000 Contract Services $2,000 Entertainment $25,000 Equipment Rental $20,000 Event Production $28,000 Hearts of Gold Parade Float $2,000 Marketing Expenses $129,000 Miscellaneous $5,000 Miss Spokane Valley Pageant $1,000 Office/Admin $15,000 Publication $10,000 Security $6,000 Sponsor Activiation $4,000 Volunteer/Employee $3,000 Wages $27,800 Total Expenses $279,800 )411eLy est' July 17, 2019 Vaileyfest Board of Directors PO Box 368 Spokane Valley, WA 99037 TO: City of Spokane Valley Attn: Sarah Farr, Finance Department 10210 E. Sprague Ave Spokane Valley, WA 99206 RE: Outside Agencies Economic Development and Social Services Grant The Valleyfest Board of Directors was made aware of the subject Grant this date. In accordance with the Valleyfest Bylaws, a vote of all board members was taken to either approve or disapprove authorization for the Valleyfest Executive Director to submit application. All members of the Valleyfest Board of Directors submitted a vote. The result was an unanimous approval. Rick Wilhite Gail Bongiovanni j President Secretary Valleyfest Board of Directors Valleyfest Board of Directors Valleyfest is a 501 (C) 3 non-profit organization PO Box 368 • Spokane Valley, WA • 99037 • www.valleyfestorg ` phone: 509-922-3299 • 509-928-8463 2019 - 2020 VALLCYFEST BOARD OF DIRECTORS Rick Wilhite — President Wilhite Enterprises 1010 Sunnyvale Lane, Spokane Valley, WA 99037 Home: (509) 922-3808 * Cell: 509-991-6634 wilhite rick,, chotniail.com Steve Florance - Vice President Inland Northwest Insurance 12319 E Broadway, Spokane Valley, WA 99216 Spokane Valley Rotary Work: (509) 892-6373 Cell: 509-953-7262 stevel'a,inlandnwi.com Gail Bongiovanni — Secretary Gail's School of Dance 14120 E. Springfield, Spokane Valley, WA 99216-2053 Phone: (509) 922-4493 Cell: t~aildancer(ijuno.com Rory Henneberg - Treasurer Umpqua Bank 507 N. Mullan Rd, Spokane Valley, WA 99206 Phone: (509) 842-1627 * Cell: 509-939-7908 RoryHenneberg@ji mpquaban k.com. Marcia Asmussen 1606 S Blake Rd., Spokane Valley, WA 99216 Phone: 509-590-5412 m a rc i a2214(a)yahoo. c o m Carrie Hoag C&S Construction Spokane, WA Owner/Vice President/Project Manager 525 S. Barker Spokane WA 99016 Cellular: 509-998-7673 choao9796(a)comcast net Peggy Doering — Valleyfest Executive Director 11522 E. Sun View Cir, Spokane Valley, WA 99206 CeII Phone: 509-230-6829 * Office: 509-922- 3299 oegey(eevalleyfest.org or doerineneg v(i)gmail.com Stephanie Hughes 124 W 16`h Ave, Spokane, WA 99203 Home: (509) 994-8681 * Cell: 509-456-4722 sumoman a comcast,net Judy Lippman Cell: 509-294-1437 judylippman50@gmail.com Katrina Nebel 4321 S. Bowdish Rd Spokane Valley, WA 99206 Phone: 509-720-3675 knebel@ymcainw.org ymcainw.org Shirene Young Inland Empire Paper Company 3320 N Argonne Rd, Spokane, WA 99212 Work: 924-191 1x309 Cell: shirenevoung (1).iepco.com Tim Lane Tim Lane Agency State Farni 1014 N. Pines Rd. Suite 101 Spokane Valley, WA 99206 Phone: 509 209-9948 tii17 d,timelaneagency.conl City of Spokane Valley Request for 2020 Grant Attachment 4 2019 Valleyfest Sponsors City of Spokane Valley Multi -Care Valley Hospital, Title Sponsor Modern Electric, Major Family Sponsor Inland Empire Paper Co, Main Sponsor The Current, Main Sponsor Spokane Valley Mall, Main Sponsor STA, Main Sponsor Fleet Feet, Main Sponsor Canopy Partner Sponsor PacificSource Partner Sponsor Washington Trust Bank, Partner Sponsor BECU, Partner Sponsor Sunshine Disposal, Partner Sponsor Waste Management, Partner Sponsor Pinecroft Business Park, Partner Sponsor Umpqua, Partner Sponsor ambetter - Coordinated Care, , Partner Sponsor Inlander, Partner Sponsor Larry H. Miller Lexus Spokane, Cycle Celebration Main Sponsor Followerwonk, Cycle Celebration Main Sponsor Spokane International Airport, Supporting Sponsor Anderson& Peretti Supporting Sponsor Horizon Credit Union Supporting Sponsor WA Arts Commission, Contributing Sponsor Banner Bank, Contributing Sponsor Dishpan Dodge, Contributing Sponsor Spokane Valley Partners, Contributing Sponsor Yoke's, , Contributing Sponsor Tim Lane Insurance Contributing Sponsor Fred Meyer, Contributing Sponsor Dave's Bar and Grill, Contributing Sponsor Molina, Contributing Sponsor First Interstate Bank, Contributing Sponsor Office Depot, Contributing Sponsor Inland Northwest Insurance, Contributing Sponsor Premier Manufacturing, Inc, Float Sponsor Rich's Exxon on 16t, Float Sponsor Purfect Logos, LLC, Float Sponsor Celestial Selections, Float Sponsor More group Sponsors include: Spokane Valley Fire Department Spokane Valley Police Department Vera Water and Power S.C.O.P.E. The Bike Hub City of Spokane Valley Request for 2020 Grant Attachment 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) Title: Date:EZW y62-6/ 42 City of Spokane Valley Request for 2020 Grant Page 6 of 6 City of Spokane Valley Washington Small Business Development Center I. PROJECT APPLICATION DEADLINE: August 9th, 2019 before 4:00 p.m. Applicant: Dan Nordquist, Assoc. Vice President Office of Research Support and Operations Washington State University Washington Small Business Development Center Phone: (509) 335-9661 E-mail: orso@wsu.edu Address: PO Box 641060 City: Pullman State: WA Zip: 99164 Applicants are: Non-profit Public/Municipal Agency X Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Duane Fladland, State Director Washington Small Business Development Center Phone: 509-358-7894 E-mail: duane.fladland@wsbdc.org Address: 901 E. 2nd Ave., Ste 210 City: Spokane State: WA Amount requested: $ 30,000 Applicant's match: $ n/a Total project budget: $ 30,000 Zip: 99202 Is this a new or continuing activity? Expanding small business training seminars in Spokane Valley. 11. History The nationwide network of Small Business Development Centers (SBDCs) are hosted by leading universities, colleges, state economic development agencies and private partners, and funded in part by the United States Congress through a partnership with the U.S. Small Business Administration (SBA.) In 1980, Washington State University (WSU) entered into a cost -share agreement with SBA to create the Washington Small Business Development Center (www.WSBDC.org) program. The WSBDC is an accredited member of America's SBDC, the national association that represents the Nation's most comprehensive business technical assistance provider to existing or aspiring owners of small businesses. III. Project Summary The Washington SBDC will provide a minimum of six training seminars and workshops for small businesses in the City of Spokane Valley including, but not limited to: Profit Mastery, Marketing, Cybersecurity, Business Resilience, Export Readiness and Export Compliance. City of Spokane Valley Washington Small Business Development Center In order to provide services at little or no direct cost to the small businesses we serve, we rely on collaborative relationships with community funding partners to underwrite the expenses incurred when presenting training seminars and workshops to small businesses. We draw upon the combined knowledge of more than 30 Certified Business Advisors in the state-wide WSBDC Network as well as the expertise of non -Network trainers. Learning best practices helps small business entrepreneurs make informed business decisions about how to grow their businesses. Training business owners and their staff on short range and long range planning along with financial, cybersecurity, business resilience, exporting, and other topics relevant to the business community, allows those small business owners to make complex decisions with confidence and prepares them in advance with critical -thinking skills to achieve small business success. The valuable learning opportunities presented by the Washington SBDC will provide Spokane Valley businesses the tools and capabilities to a remain viable and healthy part of the community. The strength and stability of a community's small businesses is vital to the growth of the community as well as the local and regional economies. With a grant of the requested funds the WSBDC will provide training throughout the funding period to Spokane Valley small businesses on the following subjects: • Profit Mastery (cash flow management, financial literacy and basic accounting principals) • Marketing • Cybersecurity • Business Resilience • Export Readiness • Export Compliance Other trainings may occur as time and resources allow. Funding Overview: The Washington SBDC requests $30,000 from the City of Spokane Valley through the Economic Development and Social Services Grant opportunity. This proposal will benefit the citizens of the City of Spokane Valley through Economic Development. IV. Scope of Work Funding is requested for a series of six multi -day training workshops and seminars during the CY 2020 grant time -period. These trainings will be held in the City of Spokane Valley and marketing of the trainings will be targeted to City of Spokane Valley businesses. The trainings fully incorporate the City of Spokane Valley's values and will support community identity & pride, focus on the future, and embrace open, collaborative government. Additionally, funding will allow for expanded business advising services to be provided to small business owners in Spokane Valley. a) What is it you wish to do? We wish to provide business advising services and training for all small businesses in the service territory and will give priority to Growth and Development clients, as defined by the SBDC, which in -turn will benefit the City of Spokane Valley's economic ecosystem. City of Spokane Valley Washington Small Business Development Center With 31 full time certified business advisors, we work collaboratively across the state to provide tailored, confidential, no -cost, one-on-one advising to small business owners and entrepreneurs who want to start, grow or transition a business. We also employ student interns, trained to provide in-depth market intelligence not easily accessible to most small business owners. In addition, we offer in-person and online workshops at little or no cost on topics such as: • Cyber security for small businesses • Business Resilience for small businesses • Cash flow management and financial literacy • Export training • Export compliance • Mitigating the impacts of road construction b) How and why will the community benefit? When small businesses are successful, communities reap the rewards. The City of Spokane Valley will benefit by funding this request. The City will realize increased sales tax revenues, capital infusion, new business starts, jobs supported, and jobs created. The Washington SBDC plays a critical role in the long-term health of small businesses, providing in-depth guidance in topics such as: • Planning or growing your business • Analyzing financial statements • Acquiring capital and managing cash flow • Buying, selling or transitioning a business • Exporting to markets around the world • Domestic and international market research • Business systems and record keeping • Getting and keeping customers • Cost-cutting strategies • Marketing strategies • Finding and keeping qualified employees Small businesses are job creators and innovators. The Washington SBDC is part of the nation's proven, cost-effective, and accredited infrastructure focused on small businesses. From 2008 to 2017, clients reported that the Washington SBDC helped them create 6,927 jobs and save another 3,800 jobs; start 1,038 new businesses and access more than $510 million in new capital. And according to an independent study conducted annually over that same period, the WSBDC helped clients increase their sales an average of 15.3%, create an average of 7.3% more jobs, more than $7.6 million in state taxes.* In addition, SBDCs are recognized nationally as being excellent stewards of public funds. For example, a U.S. Government Accounting Office (GAO) report urged Congress to support programs that produce concrete and measured results. GAO studies confirm that SBDCs are leading the way in accountability. http://www gao gov/assets/650/647267,pdf The WSBDC operates on a calendar year basis per its contract with the SBA, which has been renewed annually since 1980. The Washington SBDC recently had their accreditation renewed for the 8th consecutive accreditation cycle. Quarterly activity and impact reports are submitted to SBA, along with City of Spokane Valley Washington Small Business Development Center a variety of client success stories, including Flexhibit and Planet Turf, Spokane Valley clients which can be found in Attachment C and at http://wsbdc.org/quarterly-checkups-sbdc-partnership-pave-growth- for-turf-company/ https://wsbdc.org/flexhibit-named-2019-sba-pacific-northwest-small-business- expo rt e r -of -t h e -yea r/. Flexhibit was named the 2019 Small Business Administration Pacific Northwest Small Business Exporter of the Year. FLEXHIBIT sought export assistance from the Washington Small Business Development Center (SBDC) after being approached by an overseas buyer for the first time in 2015. Export sales now account for 45 percent of company revenue and have enabled the staff to grow by 25 percent. c. What are the beginning and ending dates of your project? January 1, 2020 through December 31, 2020 d. Is it a seasonal activity due to its location? N/A e. If an outdoor activity, are there any weather-related constraints? N/A f. Brief history of event or organization. America's Small Business Development Center Network grew — from a small pilot program in 1976 to a nationwide business education and training infrastructure with nearly 1,000 centers throughout the nation providing management and technical assistance to over a million Americans annually. The Washington SBDC program is a partnership between the U.S. Small Business Administration (SBA) at the federal level, and institutions of higher education and/or economic development centers at the state level. The Washington SBDC (www.WSBDC.org) is among the oldest in the nation and has been hosted by Washington State University (WSU) since 1980. With 30+ advisors in 29 locations working in communities throughout the state, the WSU-SBDC collaboration yields meaningful local impact for our local stakeholders and community partners. Over the past 5 years, the Washington SBDC has assisted 12,372 small businesses across the state develop comprehensive business plans, find access to capital formation, and identify succession planning, marketing, labor, personnel and business management resources. During this time, the Washington SBDC has helped infuse the state's small business community with more than $315 million in capital, 6,000+ jobs created and saved, and has hosted 779 training seminars and workshops. Mission, Vision, Values Vision: Together, the passionate, committed people of the WSBDC will set the standard for responsive, relevant and vital guidance to help entrepreneurs translate their visions into long-term success. As a dynamic partner in the small business community, we will energize Washington's economic engine for sustainable growth. Mission: We are a network of professional advisors providing insight and solutions for the development and growth toward the long-term success of businesses. City of Spokane Valley Washington Small Business Development Center Our values include: "Do the Right Thing" — "Learn and Grow" — "Play well with others" V. Budget $30,000 grant funds will be utilized in the following manner: Salary and Benefits: to be provided by WSBDC Marketing Materials $3,850 Course Materials & Publications $4,250 Speaker Fees — Personal Svs. Contract $1,500 Space Usage Fees $6,500 Refreshments $1,500 Misc. Office Supplies $750 Office Service Contracts $3,200 Database Access/Maintenance Fees $3,875 Speaker Travel Expenses $4,000 Advisor Local Travel $575 Total $30,000 While the Washington Small Business Development Center will cover all salaries and benefits dedicated to the success of this project, the proposed budget covers all other associated costs related to the organization and presentation of 6 or more multi -day training sessions and on-going small business support services provided to Spokane Valley small business owners. This includes: Marketing Materials — cover the cost of marketing 6 or more multi -day workshops. Course Materials & Publications — includes the costs of all printed course material and reference materials provided to course participants. Speaker Fees — anticipate the costs associated with hiring a training specialist to offer specialized training as detailed above. Space Usage Fees — includes the costs of renting training spaces in Spokane Valley to conduct the detailed workshops. This also includes a proportional amount of office space rental for advisors who will focus on Spokane Valley small business owners. Refreshments — includes the costs of drinks and refreshments for participants of the workshops. These sessions will be full-day events. Providing refreshments will help clients better focus on the training. Misc. Office Supplies — includes the costs of everyday office supplies used by WSBDC staff in support of the work being conducted in Spokane Valley. Office Service Contracts — proportional amount of service contracts supporting the lead office. This includes Internet, telephones, insurance, and other office expenditures. City of Spokane Valley Washington Small Business Development Center Database Access/Maintenance Fees — proportional amount of access/maintenance fees for systems and databases used by Certified Business Advisors in support of this project, including access to the CRM, WSBDC Advisor portal, and business databases. Speaker Travel Expenses — includes the costs associated with travel for specialized workshop trainers to travel to Spokane Valley to conduct these workshops. Advisor Local Travel —covers the costs of local travel for advisors to meet with clients throughout the Spokane Valley. VI. Metrics Specific goals for use of grant funds: • Present a minimum of six multi -day training workshops in the City of Spokane Valley on the following subjects; Profit Mastery (cash flow management, financial literacy and basic accounting principles) / Marketing / Cybersecurity / Business Resilience / Export Readiness / Export Compliance • Provide small business training to 90 participants in the City of Spokane Valley • Increase the current number of the City of Spokane Valley Washington SEDC small business clients by 21%. From 38 currently to a goal of 46. • Increase capital infusion in the City of Spokane Valley • Increase new business starts in the City of Spokane Valley • Increase the number of jobs created and jobs supported in the City of Spokane Valley How do you measure the successful use of grant funds? We measure the successful use of grant funds by inputting accurate information into our CRM database management system, Neoserra and tracking results. What specific impact will the funds have on your program? The funds will be dedicated to helping small businesses in the City of Spokane Valley thrive and succeed. The funds will specifically impact the Washington SBDC and assist us in reaching and exceeding service delivery goals. The funds will directly impact the citizens of Spokane Valley in a meaningful, positive way. What methodology will you use to determine if you met your goals? We will review our Neoserra database reports quarterly, to analyze results and ensure we are on -track to achieve stated goals. (see attachment C, example of type of report generated.) City of Spokane Valley Washington Small Business Development Center CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature): (print or type name): Title: Date: Dan Nordtiuist Associate Vice President 8/8/2019 City of Spokane Valley Washington Small Business Development Center FY 2019 Approved Budget Washington Small Business Development Center Budget Federal Share Non -Federal Share a. Personnel $1,389,180 $1,337,046 b. Fringe Benefits $459,038 $474,316 c. Travel $142,152 $14,147 d. Equipment $0 $0 e. Supplies $40,640 $5,821 f. Contractual $23,500 $2,250 G. Consultants $3,145 $5,000 h. Other $203,319 $26,091 i. Total Direct Charges $2,260,974 $1,864,671 j. Indirect Charges $380,806 $782,833 Totals $2,641,780 $2, 647,504 City of Spokane Valley Washington Small Business Development Center Washington Small Business Development Center Principal Staff • Duane Fladland, State Director • Sheryl McGrath, Associate State Director • Steve Burke, Western Regional Manager • Ron Nielson, Eastern Regional Manager • Craig Abbs, Administrative Manager • Stacey Dacar, Marketing Manager • Cindy Doyl, Training & MIS Manager • Hope Tinney, Communications Manager • Tim Taylor, Research Intern Supervisor City of Spokane Valley Economic Development Grant Proposal CY 2020 Profit Mastery A workshop to teach City of Spokane Valley small businesses: •cash flow management •financial literacy • basic accounting principals Cybersecurity A workshop to help City of Spokane Valley small businesses to address potential cybersecurity threats: • Identify • Protect • Detect • Respond • Recover 8/9/2019 1 Business Resilience A workshop to teach the City of Spokane Valley small businesses how to: • Assess risks and make contingency plans that will enable businesses to recover from immediate threats as well as disruptions that could continue over weeks or months; from natural disasters to road construction interruptions and more. Export Readiness A workshop to transform New -to -Export & New -to -Market City of Spokane Valley small businesses into Successful and Sustainable Exporters: • CUSTOMIZED EXPORT PLAN • MARKET FIT ANALYSIS • MARKET ENTRY STRATEGY • EXPORT SUPPLY CHAIN ExportCompliance A workshop to: • Help City of Spokane Valley small businesses understand and be aware of current U.S. export controls and identify resources to establish and manage a compliance program & procedures 8/9/2019 2 The Washington SBDC... Serves the City of Spokane Valley small businesses and positively impacts lives and communities Helping small businesses thrive 8/9/2019 3 AMERICAS SBDC WASHINGTON Washington Small Business Development Center City of Spokane Valley Economic Development Grant Proposal CY 2020 Profit Mastery A workshop to teach City of Spokane Valley small businesses: •cash flow management •financial literacy • basic accounting principals A workshop to help City of Spokane Valley small businesses to address potential cybersecurity threats: • Identify • Protect • Detect • Respond • Recover Business Resilience A workshop to teach the City of Spokane Valley small businesses how to: • Assess risks and make contingency plans that will enable businesses to recover from immediate threats as well as disruptions that could continue over weeks or months; from natural disasters to road construction interruptions and more. Export Readiness A workshop to transform New -to -Export & New -to -Market City of Spokane Valley small businesses into Successful and Sustainable Exporters: • CUSTOMIZED EXPORT PLAN • MARKET FIT ANALYSIS • MARKET ENTRY STRATEGY • EXPORT SUPPLY CHAIN Export Compliance A workshop to: • Help City of Spokane Valley small businesses understand and be aware of current U.S. export controls and identify resources to establish and manage a compliance program & procedures The Washington SBDC... Serves the City of Spokane Valley small businesses and positively impacts lives and communities Helping small businesses thrive CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: Alt sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADUNE: August 9th, 2019 before 4:00 p.rn. Applicant: Widows Might Phone (509)922-4535 E-mail widowsmightspokane©gmail.com Address: P.O. Box 14051 City: Spokane Valley State WA Zip 99214 Applicants are: Non-profit Y Public/Municipal Agency Must bo a non-profit 5J 1(c)(3) or 501(c)(61 or a public agency to be consider .d for funding. Contact Person (if different than applicant): Wes Teterud, President Phone: (5091991-2871 E-mail.wteterud©gmail.coni. Address 11613 E 48th Ave City Spokane ValleyState WA zip 99206 Amount requested: $ 35,000 Applicant's match: , $ 35,000 Tatar project budget: $80,000 Is this a naw or continuing activity? continuing City of Spokane Valley Request for 202C) Grant Page 4 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) Title: Date: I i (5i cir, r " I(arf [At,f6?' t City of Spokane Valley Request for 2020 Grant Page 6 of 6 Widows Might PO Box 14051 Spokane Valley, WA 99214 Request $35,000 for Social Services Grant From City of Spokane Valley, WA Submitted by Wes Teterud, President August 9, 2019 P. O. Box 14051 Spokane Valley, WA 99214 509-922-4535 wtetcrud@gmail.com WIDOWS MIGHT SOCIAL SERVICES GRANT PROPOSAL II. History Widows Might was founded by Wes and Adrienne Teterud over twenty -years ago in Spokane Valley to embrace the cause of widows in the Spokane region by engaging in their financial= housing, medical, transportation and other critical needs related to the plight of widowhood. III. Project Summary Widows Might is a unique organization that specifically serves as a distinctive resource for over 3,400 (Demographics Now) widows in Spokane Valley. The Widows Fund is the singular project that addresses the following needs of widows: • Assist widows with necessary housing needs (e.g., mortgage relief, repairs, property taxes). • Sponsor educational luncheons throughout the year at no charge to the widows (e.g., protection against identity fraud, health issues, automobile issues, long term care and aging resources). • Collaborate with other organizations who can assist widows in need. • Aid with medical expenses that widows may not afford. • Facilitate transportation challenges (e.g., no longer able to drive, automobile repairs and purchases). Homelessness is a current issue that is crossing over into the borders of Spokane Valley. Our request for $35,000 can go a long way in assisting widows to stay in their homes and not become a statistic of homelessness. We cannot help all, but we can help some in our community by receiving the requested grant. Widows Might is governed by a 11 -person, volunteer Board of Trustees. No salaries or administrative costs are incurred. 100% of the fiends benefit widows in the Spokane Valley. For these reasons, Widows Might is respectfully requesting the Spokane Valley City Council to consider a $35,000 grant for the Widows Fund project. 2 WIDOWS MIGHT SOCIAL SERVICES GRANT PROPOSAL IV. Scope of Work a. What it is you wish to do? The requested $35,000 grant will partially fund the Widows Fund for Widows Might in 2020. These funds will be available to assist widows who have neither family nor faith - based support for essentials (home mortgages, rent, utilities, medical needs, automobile repairs). b. How and why the community will benefit? Widows living in Spokane Valley are at risk because many may lose at least 40 to 60 percent of their income and lifestyle when their husbands die. The more than 3,400 widows (Demographics Now) living in the Spokane Valley have an exclusive resource in the Widows Might they can access for specific issues related to widowhood. c. What are the beginning and ending dates of your project? Funding and distributions for the Widows Fund start and end on the fiscal calendar year (January 1, 2020 — December 31, 2020). d. Is it a seasonal activity appropriate to its location? N/A e. If an outdoor activity, are there any weather-related constraints? N/A .1 Brief histor y of event or organization. The Widows Fund has recently made a significant difference in the lives of hundreds of widows in Spokane Valley. The fund has been used by: Paying mortgage payments for widows whose husbands died unexpectantly. The risk was that they may have lost their homes. Paying for home repairs that provided safety for widows. Sponsoring educational luncheons that feature key programs dealing with critical matters of widowhood (e.g., staying in their home as long as they can, real estate issues when having to sell their home, how to avoid identity fraud). 3 WIDOWS MIGHT SOCIAL SERVICES GRANT PROPOSAL V. Budget Budget is attached with the proposal, VI. Metrics There are no "expiration dates" on our birth certificates which means that a woman never knows for sure when her husband is going to die. At the beginning of 2019, a 59 -year-old woman from Spokane Valley found her husband dead on the family place. She was left with bankrupt businesses, little assets and worked a minimum wage job. She and her husband just processed a mortgage modification on their home and needed to pay the first three months mortgage payments on time in order for the modification to be approved. These payments were made through the Widows Fund. She is still living in her home. The unexpectant and inevitable deaths of husbands leaving widows behind in Spokane Valley cannot be measured. The budget is labeled, Total Anticipated Widows' Assistance because we can only project based upon past history of requests and our significant growth over the past 20 -years as an organization. To the point of "metrics," the solid measurements include the responses to our educational luncheons which reach over 400 widows each year, the Widows Might website receives hundreds of hits each year and hundreds of "likes" on Face Book. There is very little cash on hand at the end of each year which reflects the usage of the Widows Fund to its fullest. The grant closeout The closeout report for the Outside Agencies grant is relatively simple and accurate because the reimbursements from the grant need to be approved by both the Board of Trustees for Widows Might and the City of Spokane Valley Finance Department. 4 WIDOWS MIGHT SOCIAL SERVICES GRANT PROPOSAL Widows Might Board of Trustees President — Wesley M Teterud Vice President — Robert Delaney, Attorney at Law Secretary — Lynda Hutchins Treasurer — Dona DaSilva Trustee — Adrian DaSilva Trustee — Adrienne Teterud Trustee — Jan Miller Trustee — Earnie Miller Trustee- Betty Starr Trustee — Lee Doerschuk Trustee — Cynthia Doerschuk 5 INTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, OH 45201 Date: APR 0 7 2011 'rt -i DOWS MIGHT 0:L3 E 48TH AVE PO BOX 14005 Po1<1NE VALLEY, WA 99214 1)+ :ar Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 01.09.8768 DLN: 1'70!m:, .'�Y;0 10 Copt.. i. ,,c, ;,ou: "PRA(°. 1' BERRY t k 1. Telephone Number: ,i7) 829-5500 Ac ,.punting Period Ending: ,'ember 31 Pul) Lic C'11t-1.a. i t.'YStatus: 170(b)(1)(? (v:i) Form 990 Required: Yes Effective Date of. Exemption: February 7, 2010 Contribution Deductibility: Yes Addendum Applies: No ID* 95129 We are pleased to inform you thu,t: upon. review . L yr alt :q pl 1.c'.at iori for 1.:A exempt. stratus we have determined that you ELCe exempt from Pc-:de.Y.;z1. income e Lax. under section S01(c) (3) of the Internal Revenue Code. (1)11t_, Wut-i.on.s to you are t7ed.hc,,t h1<, air, -lc,; etion 170 of the Code. YoU are (Sil.;o goof t.f:ied to receive tsaxl cl(rwt L H e l;c-;.la = si s, devises, transfers or gifts under uect_.iou 2055, 2106 01:1)22 of: to - ('ode. Ptu•-.'.:al.tse this letter could help resolve any que stiona rurtrl:cd 1 uc3 y.,,; r. c x ..;nl,t: l3t:.it , :; you should keep it in your pa.:mi:,ale-:tat: Aecords. Organi v.Rt i ons e•sootnpt under section 501(c)(3) of. the Cob ;ore further classified Via., F>i>IJl �. "11saa"i Y 'I['::� Ol: p):.i.v ie flialai: ]Vo:. We determined. that y::u are „r1 , 1 i r. the Code sec.;i.. 1 ; ; ti'1i the heading of thi€t I c:u ;e >:,atc c>r;i'd Lon 4221 -PC, Compliance Guide for 501 (c) (3) Public 1i;arities, for t,(,1LL( :i ,,., >i ;nation about your responsibilities as an L,ia:i+:,,,ua:e: Publication 4221 -PC Sincerely, Lois G. i,erner Director, Exempt Organizations Letter 947 (DU/CG) \'hV1fLa,SE, V 1��ARC."ur�;i Anticipated Cash on Hand January 1, 2019 Anticipated Income: Individual Donations Church Donations Corporate Donations City of Spokane Valley Luncheon Donations Civic Donations (Rotary) Total Anticipated Income WIDOWS MIGHT 2019 BUDGET $6,000.00 3,600.00 11,000.00 21,500.00 2,000.00 10 000.00 $15,000.00 $54,100.00 2019 Anticipated Income + Cash -on -hand $69,100.00 Anticipated Expenses: A. Widows Fund: Widows' Assistance Educational Luncheons Luncheon Programs Total Widows Fund Expenses: $50,000.00 9,000.00 600.00 B. Operational Fund: Appreciation Luncheon $ 1,200.00 Annual Meeting Luncheon 300.00 Fees (incl. audit) 525.00 Office Expenses (incl. printing) 2,000.00 Postage 390.00 Website (Pay Pal, Search Eng.) 500.00 Total Operational Fund Expenses: Total Anticipated Expenses: Carry-over to 2020: $59,600.00 $ 4,915.00 $64,515.00 $ 4,585,00 Total Expenses + Carry-over $69,100.00 7 WIDOWS MIGHT SOCIAL SERVICES GRANT PROPOSAL Widows Might Minutes from Board of Trustee Annual Meeting Wednesday December 5, 2018 CenterPlace Regional Event Center Meeting was called to order by president, Wes Teterud. Those present: Wes Teterud, President Adrienne Teterud Dona DaSilva, Treasurer Lynda Hutchins, Secretary Betty Starr Dick Olson Margaret Olson Earnie Miller Jan Miller Bob Delany Absent: Adrian DaSilva Guests: Cynthia Doerschuk and Larry Vanderberg Wes had Cynthia and Larry introduce themselves and tell a little about what they do and how they are interested in the possibility of working with Widows Might in the area of Grant Writing. They are both taking a class in grant writing at the library which Wes has taken also. Wes explained to them the various grants that we have received during the past few years. He also explained the costs to Centerpoint for luncheons and how we are able to get the facilities free by having 2 smaller meals during the year, which has been our annual meeting and also an appreciation luncheon for those who have given grants to us. After lunch we proceeded with the meeting. Minutes of the December 6, 2017 meeting were read and approved. Dona gave the financial report. We were given copies of the 2018 and revised 2019 budgets to compare. Anticipated income and expenses have gone up substantially for 2019. Will be discussed in New Business. New Business. Wes read a letter from Dick and Margaret Olson, resigning from the Board. They will be missed. They felt that maybe new or younger board members to be found Their letter will be entered into the minutes of the meeting. Board members were approved for the next year. They are Wes Teterud, president, Bob Delaney, vice president, Dona DaSilva, treasurer and Lynda Hutchins, secretary. Other trustees are Adrienne Teterud, Adrian DaSilva, Betty Starr and Earnie and Jan Miller. Earnie made a motion and was seconded by Margaret.to accept this Board. Motion passed. 8 WIDOWS MIGHT SOCIAL SERVICES GRANT PROPOSAL The location and dates for next year's luncheon are as follows: March 3, 2019, April 14, 2019, September 15,2019 and November 10,2019. Motion made by Betty, seconded by Dick to accept this schedule. Motion approved. Dona explained that the Statement of Operations will change at the end of year. Only covered through November at this time. Wes explained the increase in the Office Expenses with the need for a post office box (about $82 per year). Also need a separate phone number for calling in reservations for meetings that will include leaving names of those attending and followed up with a e-mail to confirm.($32.90 per month). This could be used for gaining other information also. We also need a new brochure. This would cost approximately $700-$800. This would be done by Richie Schut. Bob made motion to accept the budget seconded by Betty, motion approved. Motion to accept funds be spent on a mail box and phone made by Dick, seconded by Jan. Motion approved. Wes handed out his Presidents report to be read on our own. Wes then asked for comments on the Widows Might Organizational Structure, stating the Vision, Mission, Purpose, Goals and Objectives of Widows Might. It was mentioned possibly starting each with a verb such as (Desires to be, etc.). Also mentioned adding ing to each of first words in the Goals section (Providing, etc). This will be looked over. We were then given a copy of Trustees, their responsibilities, power and composition. This is something to be read over. Meeting was adjourned at 2 p.m. Respectfully submitted Lynda Hutchins, secretary 9 JOURNAIServingSp�kane y&& Kal Qtteenai Counties Reprinted from the August 2, 2018 issue of the Journal of Business, Spokane, Washington. © Copyright 2013 - Northwest Business Press Inc. Valley concern helps widows find independence Widows Might nonprofit offers resources, guidance By Virginia, Thomas virginiat@spokanejournal.com Twenty years ago, Wes Teterud and his wife, Adrienne, started Widows Might in the basement of a local church, with the goal of the Spokane Valley nonprofit to provide guidance and resources on prac- tical matters for widows who might not have support from family or faith organi- zations. 'We're embracing the cause of widows by engaging with their issues of widow- hood," says Wes Teterud, who has been president of the organization since its founding. The group's name refers to the Bible story of the widow's mite in which a wid- ow gives two small coins, called mites, to the temple. Teterud says he chose the word "might," however, to represent the empowerment of widows. In all, just over 16,400 widows live in Spokane County, he says, citing statis- tics from demographics database Demo- graphics Now. Teterud says 2011 U.S. Census Bureau data shows the median age of a widow to be 59.4 years. "That's kind of a thing that I think peo- ple need to get out of their mind, that it's not a geriatric issue," Teterud says. The organization holds several educa- tional luncheons through- out the year at CenterPlace Regional Event Center, at 2426 N. Discovery Place in Spokane Valley. Teter- ud estimates between 100 and 125 widows attend each luncheon. The events provide healthy food, so- cial contact with other widows, and talks from lo- cal experts. "We had an auto me- -hanic come one time to ,peak about how not to get ripped off when you go to buy a car or have a car repaired, because women are vulnerable when they're alone and they don't have the husband to advo- cate for them," he says. —vIRGINIA THOMAS Adrienne and Wes Teterud founded Widows Might 20 years ago. The nonprofit is managed by an 11 -person board and is staffed by volunteers. Widows Might is run by an 11 -person board of trustees, one of whom is Adri- enne Teterud, and is staffed entirely by volunteers. The organization doesn't have an office space; Teterud says most operations are conducted online or at the CenterPlace Regional Event Center. He says people can get in touch by visit- ing isiting the organization's website, widows- mightspokane.com. Widows Might relies solely upon donations and grants, which are used to fund luncheons or are placed in the orga- nization's Widow's Fund, Teterud says. "Probably the great- est need for a lot of the widows we work with is financial, because they lose at least 40 to 60 per- cent of their income and lifestyle when the hus- band dies," Wes Teterud says. "If the husband hasn't planned with life insurance or investments and that sort of thing, that puts her in a real bind, because then she's relying on Social Security. She only gets her husband's Social Security, "Probably the greatest need for a lot of the widows we work with is financial." Wes Teterud Widows Might or hers, whichever is greater. She doesn't get both. And a lot of widows don't realize that until it's too late? Teterud is also a life insurance agent for New York Life, so he's familiar with the potential complexities of life insur- ance, along with pensions and Social Se- curity. He says even widows who know of their deceased spouse's life insurance policy and Social Security benefits often have trouble understanding, planning for, and keeping track of household expenses. "A lot of them don't have a clue," Teter- ud says. "Their husband's been doing all of the bookkeeping and all the money stuff." Teterud says the organization restricts membership to widows because "statisti- cally, they don't remarry, and widowers do." Widows tend to live in a state of wid- owhood for 20 to 30 years, Teterud says, meaning they may live independently for decades after the death of a spouse. Helping widows to navigate their financial situation is part of Widows Might's mission. Teterud says many cou- ples don't fully understand the amount of planning necessary to ensure a surviving spouse isn't left penniless after the death of the other spouse. "From a preparation standpoint, peo- ple who have a pension, like schoolteach- ers, government workers, things like that, when they get ready to retire, they have two options to take their pension," Teter- ud says. 'They have a single life, which is more money. Or they can take a joint life, which means when they die, the widow would get, say 75 percent of that. If he takes a single life and dies, she gets noth- ing, no income. When the husband gets ready to retire, the husband and wife, in preparation for widowhood, they kind of need to figure that out." Widows often worry about how to stretch their finances so that they don't outlive their income and savings. Teterud says he recommends placing some invest- ments in a guaranteed life annuity. "It's like a pension, they'll never run out of it," he says. "That decision can be made even after they're widowed, because sometimes they do have a chunk of money that they got through investments or life insurance or whatever, and the challenge is: How are they going to hang onto it?" Teterud says medical insurance can be a concern for widows who were on their husband's plan. Widows who can't afford to buy their own insurance and who are too young for Medicare are often forced to take advantage of the Consolidated Om- nibus Budget Reconciliation Act or to ap- ply for Medicaid. Planning for long-term care also is im- portant for widows, Teterud says, espe- cially as the average cost of long-term care in Spokane County can be over $100,000 per year. 'Typically, the husband dies and the wife is the one who's left. If you go into a nursing home, it's more women than guys because women outlive their hus- band usually by about seven years," he says. "With that in mind, a lot of times they need to start looking at some kind of long-term care coverage, either insurance like what I sell, or have enough assets. If they don't, they have to spend down to poverty." Teterud says widows who are too young to retire often have trouble find- ing employment. He gives the example of a 53 -year-old widow the organization works with who had been a stay-at-home mom for 20 years when her husband died. 'We call them a displaced homemak- er, which means she's too old to get back into the marketplace, because she's been out of it for so long ... but she's too young for Social Security benefits because she. won't qualify for Social Security until age 60," Teterud says. "So we help them with. trying to find employment. We try to net- work them with employment services, so- cial services, that sort of thing." Widows Might also connects widows with community assistance organizations, such as Spokane Neighborhood Action Partners for help with energy assistance, Meals on Wheels for help with food and nutrition, and Aging and Long Term Care of Eastern Washington for a variety of services. When Widows Might receives a call for aid from a widow or from a widow's friend or family member, Teterud visits the wid- ow at her home. "Our process is, Adrienne and I make an appointment and we go do an intake survey with the widow to find out what the need is and how we can address it," Teterud says. "In the New Testament, in James 1:27, it says pure religion ... is to visit the widow and the orphan in their affliction. The word 'visit' in the Greek doesn't mean just a social call. It's a word used that mayors and kings of domains would send some of their people out from the government into a community, and they would take inventory ... to see what needed to be repaired, what the priorities were." Teterud says that Widows Might func- tions on the premise of analyzing and pri- oritizing a widow's needs. "You can't just come in and have a so- cial visit with a widow and find out what her needs are," he says. "You've got to look around and see." During the intake process, Teterud also helps the widow to compile a com- prehensive list of assets and debts. Once needs are identified and solutions found, Widows Might connects the widow with necessary services. If payment for a ser- vice such as a plumbing repair is needed, Widows Might cuts a check directly to the plumber. Planning for the future is key to pre- venting a widow from needing the help of Widows Might or other organizations, Teterud says. "One of the things they can do, and I'm advising my clients to do this, is that they try to put off Social Security benefits to age 70. Our full retirement age is 66 ... but I want to put off my retirement to age 70 because every year, from age 66 to 70, your Social Security benefit grows. That would be one thing I would advise for husbands if they want to provide income for their wives down the road." Teterud says spouses should both go through legal documents like wills and pensions to make sure they're accurate and up to date. "Check your beneficiary arrangement on your pension because if it's the ex-wife, that will not bode well when the husband dies," he says. "That's probably the No. 1 mistake we see in our business, is wrong beneficiary designations." Teterud also recommends that each person compile vital information for their spouse to access in the event of their death. "I encourage husbands to make a list of their accounts, their important papers, passwords, their contact information for retirement and Social Security, and all that stuff so that the widow knows who to touch base with," he says. `There's a lot of those things that husbands, preretire- ment and during retirement, could do to make it a little easier for their wife." as CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 9th, 2019 before 4:00 p.m. Applicant: YWCA Spokane Phone: (509) 326-1190 Address: 930 North Monroe E-mail City: Spokane State WA Zip 99201 Applicants are: Non-profit X Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Regina Malveaux, Chief Executive Officer Phone: (509) 789-9303 E-mail reginamPywcaspokane.org Address 930 North Monroe City Spokane State WA Zip 99201 Amount requested: $7,000 Applicant's match: $191,797 Total project budget: $198,797 Is this a new or continuing activity? Continuing activity City of Spokane Valley Request for 2020 Grant Page 4 of 6 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? See attached. III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. See attached. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather-related constraints? f. Brief history of event or organization. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." See attached. V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. See attached VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds? What specific impact will the grant funds have on your program? What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. Upon grant closeout this should be the focus of the required post grant reporting. See attached. City of Spokane Valley Request for 2020 Grant Page 5 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. See attachments. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) Title: CEO Date: August 1, 2019 City of Spokane Valley Request for 2020 Grant Page 6 of 6 2020 City of Spokane Valley, Economic Development Activities and Social Service Grants 11 History Since 1903, YWCA Spokane has been helping women and children overcome social, economic, and personal barriers in order to accomplish their goals and achieve healthier and more fulfilling lives. Today our areas of focus are supporting victims of intimate partner domestic violence (DV), promoting early childhood education, and confronting racial and social justice issues that negatively impact our clients and our community. The vision that propels our DV work is a community in which DV is no longer tolerated. For 43 years we have embraced this vision, establishing a continuum of wrap-around services: 24-hour Crisis Line and Safe Shelter, Counseling Center, Mental Health Services, Child Advocacy, Civil Legal Assistance, Legal Advocacy, Economic Empowerment Advocacy, and free drop-in childcare. Our Early Childhood Education and Assistance Program (ECEAP) supports families living at or below 110% of the federal poverty level. We provide 3- and 4 -year-old children with the social and learning skills necessary for successful entry into kindergarten, and we support their parents as they progress towards self-sufficiency. Each year YWCA ECEAP serves over 100 families at three distinct sites. In 2018, we served 16,800 women and children. By working at the intersections of inequality, poverty, and DV we disrupt longstanding societal patterns of trauma. III. Project Summary YWCA provides confidential, safe shelter to victims of DV and their dependent children in the City of Spokane Valley. Victims are eligible for shelter when they flee DV, are in imminent danger, and have no other housing options. Our advocates screen victims in to shelter services when they contact YWCA directly by calling our 24-hour Crisis Line or when they are referred to us by law enforcement. YWCA provides victims with safe shelter by Ieasing 4 apartments in Spokane Valley using a scattered -site leasing model. This model allows us to change the location of our shelter units throughout the year. Our request will benefit the citizens of Spokane Valley with Social Services that create safety for victims of DV and their children. Safe shelter options in Spokane Valley give victims in the east side of the county a shelter option that may be closer to where they work and where their children go to school. Further, besides our shelter options in Spokane Valley, all other YWCA shelter facilities are communal. Apartment -style shelter is ideal for families and individuals with special needs and provides a better option for sheltering male victims. YWCA's request to the City of Spokane Valley will pay for food supplies for victims and children in our apartment -style shelter units. YWCA strives to keep these apartments stocked Page 1 of 7 with food so victims are able to focus on what they will do after shelter, not worry about where their next meal will come from or how they will feed their children. Our shelter is intended to be temporary (<90 days). In our experience, victims need this time secure permanent housing, maintain or increase their employment, and meet with social service providers to address other ancillary needs. YWCA provides food (and other necessities) to victims and their children to meet their basic nutritional needs, which allows them to use their time in shelter effectively, establish stable housing, and meet other needs when they exit our program. YWCA uses hotels to accommodate victims when all other shelter facilities are full. Though not part of our proposed request, YWCA's Shelter Program also directly supports the Economic Development interests of Spokane Valley because 2 of the 3 hotels that we use to accommodate victims are located in Spokane Valley. IV. Scope of Work Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? YWCA leases 4 Valley shelter units and assumes responsibility for compliance with rental terms and conditions. Our model creates economical, family -friendly, temporary safe shelter and gives DV victims in Spokane Valley the option to seek safe shelter and still preserve their relationships in their local communities. Our request to the City of Spokane Valley will fund food supplies for the Valley apartments. The U.S. Department of Agriculture estimates that a household of 3 (1 adult and 2 children) will spend at least $370 per month on the most economic food plan to nourish their family, which equates to $4,440 per year.' At this rate, 4 Valley apartment units accommodating a household of 3 people in each unit would require a food budget of $17,760 annually. To reduce this expense, YWCA has already established a connection with Spokane Valley Partners, which will allow us to pick up monthly food donations to supplement our grocery budget and stretch limited grant dollars. With their partnership, we believe we can reduce our annual grocery budget down to approximately $10,000 per year for all 4 units. We request $7,000 from the City of Spokane Valley and will raise the remaining funds through other contributions/grants. b. How and why the community will benefit? DV is a frequent and serious occurrence in Spokane County. It is currently the most common 911 call received by local law enforcement. As the tenth largest city in the State of Washington, the City of Spokane Valley bears its share of DV. As table 1 shows, the number of reported incidences of DV in Spokane Valley increased by 22% between 2017 and 2018. Consistently, almost every type of injury related to DV also rose over the past year. 'Official USDA Food Plans: Cost of Food at Home at Four Levels, U.S. Average, June 2019. https://fns- prod. azureedge.net/sites/default/files/media/file/CostofFoodJun2019.pdf Page 2 of 7 Spokane Valley DV Incidents by year 2017 2018 Difference Total Population 94,890 95,810 +1% Total DV Reports 607 740 +22% Unconscious 1 5 +400% Severe lacerations 3 8 +167% Possible internal injuries 6 29 +383% Other major injury 8 10 +25% No physical injury 289 289 no change Minor injury 294 393 +34% Loss of teeth 0 0 no change Broken bones 6 6 no change In response, YWCA proposes to provide safe shelter in Spokane Valley that will give victims of DV and their children a confidential option for safety in their local community. Apartment -style shelter in Spokane Valley is made possible because YWCA leverages existing infrastructure, partnerships, and management capacity to create a cost-effective solution to address an otherwise unmet need. Existing Infrastructure Our 24-hour Crisis Line is staffed at our main shelter in the City of Spokane and will be leveraged to give victims in Spokane Valley 24-hour access to a confidential advocate who can help connect them with safe shelter. YWCA is the only shelter in Spokane County that admits victims 24/7. We do so to give victims an immediate, local option for safety when they are in imminent danger. Without our apartments in Spokane Valley, victims would be forced to uproot themselves and their children from their local community to relocate to our shelter in Spokane. Requiring a victim to relocate perpetuates the impact of abuse because her employment, social network, and children's education are all negatively impacted by relocating. YWCA is committed to offering victims in Spokane Valley a safe solution to increase their safety and we are asking the City of Spokane Valley to join us in our efforts. Partnerships For the past 5 years, YWCA has partnered with Spokane County law enforcement to develop protocols for responding officers to connect victims of DV to confidential safety services. We launched these partnerships in response to best practices identified from the Lethality Assessment Program (LAP). LAP is based on research that shows for about 1/3 of victims "the homicide or attempted homicide was the first act of violence, which suggests that physical violence isn't necessarily the most accurate predictor of homicide." When assessing for dangerousness, those in contact with victims must also consider non-physical tactics that abusers use such as threats to kill the victim or children in the household. Washington State has a mandatory arrest policy for DV, but less than one-third of the estimated annual 15,000 domestic violence -related (911 or law enforcement) service calls in Spokane County result in arrest. Law enforcement officers must find probable cause in order to make an arrest but not all domestic violence is physical. LAP gives officers another tool when making an arrest is not possible. With LAP, officers use an 11 -question assessment of dangerousness. When the victim responds Page 3 of 7 affirmatively to several questions that are predictive of lethality, the officer asks the victim if s/he can call YWCA's Crisis Line to help the victim find safety via shelter or other services. LAP has given officers an effective tool for increasing victim safety when arrest is not possible but lethality is a concern, which, in turn, has increased the need for shelter services. Management Capacity YWCA's existing management capacity is also a plus that will benefit this project. YWCA has the technical capacities to ensure high quality program delivery and demonstrated fiscal management to administer funding in accordance with contractual obligations. The YWCA's DV services were established in 1976. YWCA is currently the only state -recognized provider of DV services in Spokane County and is the only Spokane County DV service provider listed on the "Domestic Violence Emergency Shelter Programs and Advocacy Services" page of the WA State Department of Social and Health Services website. Furthermore, we are Spokane County's sole provider of DV services that conform to the "Supportive Services and Administrative Standards for Domestic Violence Agencies" as codified in the Washington Administrative Code (WAC). Our fiscal management capacity is equally robust. YWCA manages 40+ funding streams, of which about two-thirds are allocated to DV and violence prevention services. Our agency's annual expenditures exceed $750,000 in federal funds, and we are, therefore, required to complete a comprehensive Single Audit each year. The thoroughness of a Single Audit ensures YWCA's operations comply with Office of Management and Budget (0M13) regulations. YWCA's Director of Housing, Jen Haynes -Harter, is the Project Director of the Valley Shelter. Ms. Haynes -Harter brings over 15 years of experience working in housing and shelter through the lens of DV. Under her leadership, YWCA's shelter program has grown from a single facility close to downtown Spokane to multiple facilities available across Spokane County. She also launched YWCA's housing program that gives survivors access to permanent housing options that meet a variety of financial circumstances. c. What are the beginning and ending dates of your projects? Spokane Valley Shelter is an ongoing service with no specific beginning and ending dates. When resources fluctuate, we may increase or decrease the number of apartments we lease, but YWCA has supported Valley shelter in some form since 2013. d. Is it a seasonal activity appropriate to its location? Not applicable. e. If an outdoor activity, are there any weather-related constraints? Not applicable. f Brief history of event or organization. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Page 4 of 7 YWCA has long been recognized as a trusted resource for victims of DV and their children. Safe Shelter has been the cornerstone of our DV work for more than four decades because shelter and services meet an immediate need and give victims and their children life-saving services. YWCA recognizes that fleeing DV and seeking safety at an emergency shelter is a traumatic life event. As Spokane County's only state -recognized 24-hour shelter program for DV victims, our goal is to provide the best accommodation possible to reduce trauma and help victims and their children feel a greater sense of security. Our shelter program encompasses several facilities at locations across the county. In addition to the Valley Shelter apartments, our other shelter options include: • Main Shelter: Our main shelter is an 11 -unit facility located in the City of Spokane, near the downtown area. The number of beds available at the main shelter can fluctuate between roughly 30 and 40, depending on the makeup of the households in our facility. YWCA shelter policy places less emphasis on bednight occupancy and more emphasis on unit occupancy, which means that we do not divide or double -up families or ask more than 2 single women to share one room. This approach aligns with contemporary best practices for generating greater privacy, autonomy, and dignity by decreasing communal living. • Catholic Charities of Spokane: Saint Margaret's Shelter provides overflow capacity for victims with children/dependents. • Volunteers of America: This partner is constructing a new all -women's shelter facility, which is expected to launch in 2020. This facility will provide overflow capacity for single victims when YWCA's main shelter is full. • For-profit hotel partners: Local hotel partners provide YWCA a short-term, emergency overflow option when all other shelter options are full and a victim is in imminent danger with no other housing options. Two of our three partnering hotels are located in Spokane Valley. Victims from Spokane Valley are eligible to access any of our shelter facilities if remaining in Spokane Valley is not a safe option. V. Budget During calendar year 2020, YWCA anticipates serving 16-20 households in Spokane Valley, to include approximately 16-20 victims fleeing DV and their 16-48 dependent children. We have acquired grants for leasing and staffing for the Valley shelter, and we expect to raise funds to cover a portion of food costs. We need support from the City of Spokane Valley to make up the difference. We request $7,000 for food expenses, which will give us a grocery budget of $145 per apartment unit per month. We will supplement this budget with donated food from Spokane Valley Partners so victims and children are adequately nourished throughout their shelter stay. VI. Metrics YWCA will have direct contact with 16 to 20 victims fleeing domestic violence andtheir 16 to 48 children who are City of Spokane Valley residents. All these households will receive the following services: Page 5 of 7 • 24-hour Crisis Line: This is typically the first contact that a Valley resident who is fleeing domestic violence will have with the YWCA. The Crisis Line is staffed by trained advocates who help survivors explore their options and learn about their resources, all with an aim of increasing safety. When a survivor from the City of Spokane Valley calls the Crisis Line, the advocate will be responsible for discussing housing options, coordinating transportation, and preparing shelter or hotel for the arrival of the survivor and her children. • Safety planning: YWCA defines safety planning as a process of thinking through with a survivor how to increase safety for both herself and her children. Safety planning addresses both immediate and long-term risks, barriers, and concerns regarding the survivor and any dependent children. It is based on knowledge about the specific pattern of the domestic violence perpetrator's tactics and the potential protective factors of the survivor and any dependent children. • Advocacy: The foundation of YWCA's work, advocates provide individualized support to survivors primarily by focusing on safety planning, empowerment, and education. Advocates strive to reinforce each survivor's autonomy and self-determination using methods that include: o Identifying barriers to, and strategies for enhancing, safety. a Clarifying and increasing awareness of the power and control associated with domestic violence and the options available to obtain resources while staying safe. o Supporting survivors' independent decision-making based on the unique needs and circumstances of each individual. • Basic food, necessities, and shelter: YWCA ensures that every survivor and her children who are admitted into shelter services have a safe place to stay, clean bedding, basic hygiene items, food, clothing, toiletries, and necessities so they can focus on their next steps. Beyond these activities, we expect to achieve several important outcomes, which are informed by our past performance. Compared with other shelters in Washington State and Spokane County, data show our shelter is exiting more victims to permanent housing while minimizing returns to homelessness as shown in the following table. Shelter Location/Program Permanent Housing Exits Returns to Homelessness WA State Average2 30% 14% Spokane County Average3 32% 21. % YWCA Shelter4 60% 14% Our YWCA Shelter numbers above are aggregated and reflect the entirety of the program. The rate of transition from shelter to permanent housing is typically even higher for victims in Spokane Valley. We anticipate that 65% of victims who access shelter in Spokane Valley will transition from shelter to safe, permanent housing. 2 Retrieved from https://public.tableau.com/profile/comhau#!/vizhome/CountyReportCardWinter2018/ReportCard 3 Ibid. 4 HMIS Performance Dashboard Page 6 of 7 VII. Attachments Please provide the following as attachments. I. Copy of non-profit determination letter 2, Copies of most recent approved and proposed budgets of the overall organization. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application 4. List of members of the organization's board of directors and principal staff 5. List of co-sponsors, if any, by title and type Page 7 of 7 Internal Revenue Service Department of the Treasury District Director Date: November 10, 1999 Young Womens Christian Association YWCA of Spokane 829 W. Broadway Ave. Spokane, WA 99201 Dear Sir or Madam: P.O. Box 2508 Cincinnati, OH 45201 Person to Contact: Miss Hensley 31-03886 Customer Service Representative Telephone Number: 877-829-5500 Fax Number: 513-263-3756 Federal Identification Number: 91-0565025 Accounting Period Ends: December 31 This is in response to your request for a letter affirming your organization's exempt status. In July 1942 we issued a determination letter that recognized your organization as exempt from federal income tax under section 101 (6) of the Internal Revenue Code of 1939 (now section 501 (c)(3) of the Internal Revenue Code of 1986). That determination letter is still in effect. We classified your organization as a publicly supported organization, and not a private foundation, because it is described in section 509(a)(2) of the Code. This classification was based on the assumption that your organization's operations would continue as stated in the application. If your organization's purposes, character, method of operations, or sources of support have changed, please let us know so we can consider the effect of the change on the organization's exempt status and foundation status. Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty of $20 a day, up to a maximum of $10,000, when a return is filed late, unless there is reasonable cause for the delay. As of January 1, 1984, your organization is liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $100 or more the organization pays to each of its employees during a calendar year. There is no liability for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are not automatically exempt from other federal excise taxes. if you have any questions about excise, employment, or other federal taxes, please let us know. -2 - Young Women's Christian Association YWCA of Spokane 91-0565025 Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated business income under section 511 of the Code. If your organization is subject to this tax, it must file an income tax return on Form 990-T, Exempt Organization Business Income Tax Return. in this letter, we are not determining whether any of your organization's present or proposed activities are unrelated trade or business as defined in section 513 of the Code. The law requires you to make your organization's annual return available for public inspection without charge for three years after the due date of the return. If your organization had a copy of its application for recognition of exemption on July 15, 1987, it is also required to make available for public inspection a copy of the exemption application, any supporting documents and the exemption letter to any individual who requests such documents in person or in writing. You can charge only a reasonable fee for reproduction and actual postage costs for the copied materials. The law does not require you to provide copies of public inspection documents that are widely available, such as by posting them on the Internet (World Wide Web). You may be liable for a penalty of $20 a day for each day you do not make these documents available for public inspection (up to a maximum of $10,000 in the case of an annual return). Because this letter could help resolve any questions about your organization's exempt status and foundation status, you should keep it with the permanent records of the organization. If you have questions, please call us at the telephone number shown in the heading of this letter. Sincerely, A/17 Agot-tif C. Ashley Bullard District Director YWCA 2019 Board Approved Budget Revenue YWCA Contributions 177,500 In-kind Contributions 283,000 United Way 195,858 Events 455,000 Government Grants 3,673,318 Private Grants 222,702 Program Fees 70,000 Facility Rentals 167,112 Miscellaneous Revenue - Financial Income (Expense) (14,976) Total Revenue 5,229,514 Operating Expenses Salaries and Wages 2,722,897 Payroll Taxes 272,349 Employee Benefits 329,615 Retirement 91,094 Professional Fees & Licenses 93,145 Supplies 74,531 Printing 22,890 Telephone (connectivity) 39,975 Office Equipment 79,276 Postage 6,300 Dues 27,605 Occupancy 393,403 Staff Development 95,127 Event Costs 111,000 Insurance 29,465 Other expenses 147,613 Client services 435,148 In-kind Expenses 283,000 Total Operating Expenses 6,254,433 NET SURPLUS/(DEFICIT) (24,919) eliminating racism empowering women ywca YWCA of Spokane Resolution of the Board of Directors Upon a motion, which was seconded and passed unanimously at a meeting of the Board of Directors of the YWCA of Spokane ("Corporation") on November 16, 2016: It is RESOLVED that Regina Malveaux, CEO of the Corporation, is authorized to sign contracts on behalf of the Corporation for grants awarded to the Corporation; and It is further RESOLVED that any such contracts heretofore signed by Ms. Malveaux on behalf of the Corporation are hereby ratified, confirmed and approved; and It is further RESOLVED, that Ms. Malveaux will inform the Board of Directors of any such grants and related contracts, and copies of all said contracts shall be kept at the offices of the Corporation. 671 Susan Ashe, Board Chair /1- f6- -- r c Date C75 E 0 .>, cip Q) 0 930 N Monroe St Spokane, WA 99201 509.326.1190 24 -Hour Crisis Helpline: 509.326.CALL (2255) www.ywcaspokane.org eliminating racism empowering women SPOKANE 261S SOARD OF D ECTORS 1 ROSTER First Mary Last Alberts Main 'A;e s;.r�P^? 930 North Monroe Street Spokane, WA 99201 (509) 326-1190 Community Volunteer April Anderson 930 North Monroe Street Spokane, WA 99201 (509) 326-1190 Randall 1 Danskin Christina Balkenbush 930 North Monroe Street Spokane, WA 99201 (509) 326-1190 Community Volunteer Kate Burke 930 North Monroe Street Spokane, WA 99201 (509) 326-1190 Spokane City Council Ashley Cameron 930 North Monroe Street Spokane, WA 99201 (509) 326-1190 Sysco Camille Christiansen 930 North Monroe Street Spokane, WA 99201 (509) 326-1190 Moss Adams Shari Clarke 930 North Monroe Street Spokane, WA 99201 (509) 326-1190 EWU Office for Diversity & Inclusion Marlene Feist 930 North Monroe Street Spokane, WA 99201 (509) 326-1190 City of Spokane Mireya Fitzloff 930 North Monroe Street Spokane, WA 99201 (509) 326-1190 MctGnstry Anna Franklin 930 North Monroe Street Spokane, WA 99201 (509) 326-1194 Providence Health Care Unda Hendricksen 930 North Monroe Street Spokane, WA 99201 (509) 326-1190 Northwest Farm Credit Services Catherine Kashork 930 North Monroe Street Spokane, WA 99201 (509) 326-1190 Community Volunteer Kelsey Marlin 930 North Monroe Street Spokane, WA 99201 (509) 326-1190 Community Volunteer Laura McAloon 930 North Monroe Street Spokane, WA 99201 (509) 326-1190 McAloon Law, PLLC Kiana McKenna 930 North Monroe Street Spokane, WA 99201 (509) 326-1190 Empire Health Foundation Tracie Meidl 930 North Monroe Street Spokane, WA 99201 (509) 326-1190 Spokane Police Department Nancy Norbury -Harter 930 North Monroe Street Spokane, WA 99201 (509) 326-1190 Numerica Credit Union Shantel Nydegger 930 North Monroe Street Spokane, WA 99201 (509) 326-1190 Kalispel Tribe of Indians and Northern Quest Resort & Casino Vange Ocasio Hochheimer 930 North Monroe Street Spokane, WA 99201 (509) 326-1190 Whitworth University Julie Schmidt 930 North Monroe Street Spokane, WA 99201 (509) 326-1190 Itron Debra Schultz 930 North Monroe Street Spokane, WA 99201 (509) 326-1190 Community Volunteer Leanne Scott 930 North Monroe Street Spokane, WA 99201 (509) 326-1190 RiskLens Paula Tarbert-Gumm 930 North Monroe Street Spokane, WA 99201 (509) 326-1190 Nuvodia Laura Vickers 930 North Monroe Street Spokane, WA 99201 (509) 326-1190 Aviste Corporation YWCA SPOKANE STAFF EXECUTIVE LEADERSHIP Regina Malveaux 930 North Monroe Street Spokane, WA 99201 789-9303 Chief Executive Officer Jeanette Hauck 930 North Monroe Street Spokane, WA 99201 789-9302 Chief Financial Officer Lance Laurier 930 North Monroe Street Spokane, WA 99201 789-9306 Chief Grants, Contracts, & Compliance Officer Dana Morris 930 North Monroe Street Spokane, WA 99201 789-9304 Chief Philanthropy Officer YWCA SPOKANE BOARD EXECUTIVE COMMITTEE Catherine Kashork Chair Laura McAloon Vice Chair Laura Vickers Treasurer Mireya Fitzloff Secretary Nancy Norbury -Harter Past Chair *Indicates Work Adress 2020 City of Spokane Valley Economic Development Activities and Social Service Grants YWCA Spokane List of Co -Sponsors Title Type Status Amount Consolidated Homeless Grant (CHG) State grant funds passed- through the City of Spokane Committed $181,037 Spokane Valley Partners In-kind donation Committed $7,760 City of Spokane Valley Direct grant Proposed $7,000 George F. Jewett Foundation Direct grant Proposed $3,000 Total $198,797 8/8/2019 ma Safe Shelter for Women and ION Children Fleeing Violence Providing Healthy Pantry Staples Target Population: Domestic violence victims fleeing their homes to escape life-threatening violence. • US Department of Housing & Urban Development (HUD) recognizes that persons experiencing domestic violence, particularly women and children with limited economic resources, are at increased vulnerability to homelessness. Emergency shelter is often the first step towards safety for victims fleeing abuse. In 2018, the YWCA shelter program served 46o clients. Of these shelter residents, 44.% were children/dependents. 1 8/8/2019 Spokane Valley victims are eligible for shelter when they flee in DV, are in imminent danger, and have no other housing options. • In Spokane Valley, YWCA provides safe shelter by leasing 4 apartments. • This best -practice is referred to as a scattered -site leasing model. Safe shelter options in Spokane Valley give victims in the east side of the county a shelter option that is closer to where they work and where their children go to school. • Apartment -style shelter is ideal for families and individuals with special needs and provides a better option for sheltering male victims. A grant from the City of Spokane Valley will help pay for healthy basic food staples for victims and children in our ® Valley apartment -style shelter units. We stock the pantries of our Valley shelter units with basic staples (sugar, flour, cooking oil, canned foods, eggs, fresh fruit, paper towels, toilet paper, etc.). • We also supply special foods for adults and children with dietary restrictions (diabetes, gluten intolerance), disabilities (autism), and other circumstances (infants) that impact dietary needs. • The food that we provide is meant to sustain our shelter families for a short time while we work to connect them to other resources such as food banks and job readiness programs. 8/8/2019 We desire a partnership with the City of Spokane Valley. • U.S. Department of Agriculture estimates that a household of 3 (1 adult and 2 children) will spend at least $370 per month on the most economic food plan to nourish their family. • We are asking the City of Spokane Valley to cover 39% of the basic food costs for Valley shelter residents. • The City's contribution of $7,000 equates to 3.5% of the total operating costs for our Valley shelter units, • Consider that infant formula costs about $o.19/ounce, which equates to approximately $15o/month. 11. Need for DV shelter services in Spokane Valley Spokane Valley DV Incidents (According to the WA Association of Sheriffs & Police Chiefs) Total Population Total DV Reports 94,89a 607 95,810 740 • City of Spokane Valley population increased by i%. • Total number of reported domestic violence incidents during the same time period increased by 22%. +22% Returns to Homelessness 8/8/2019 111 Shelter program partners also include: • Catholic Charities: Provides overflow shelter capacity for victims with children/dependents when YWCA's shelter program is full. • Volunteers of America: Provides overflow shelter capacity for single victims when YWCA's shelter program is full. • For-profit hotel partners: Local hotel partners provide short-term, emergency overflow when all other shelter options are full and a victim is in imminent danger with no other housing options. Two of our three partnering hotels are located in Spokane Valley. • Spokane Valley Partners: Provides nourishing food for Valley shelter residents. YWCA will provide shelter services for i6 to 20 victims fleeing domestic violence and their i6 to 48 children who 111 are City of Spokane Valley residents. Shelter Location/Program 30% YWCA Shelters z 32% 6o% 14% 21% 14% https:f/publ€atableau.com/profilefcomhau#!fVIzhome!CountyReportCardW inter2018fReportCard Ibid HMIS Performance Dashboard The rate of transition from shelter to permanent housing is typically higher for victims in Spokane Valley. Therefore, we anticipate that 65% of victims who access shelter in Spokane Valley will transition from shelter to safe, permanent housing. Safe Shelter for Women and Children Fleeing Violence Providing Healthy Pantry Staples Target Population: Domestic violence victims fleeing their homes to escape life-threatening violence. US Department of Housing & Urban Development (HUD) recognizes that persons experiencing domestic violence, particularly women and children with limited economic resources, are at increased vulnerability to homelessness. Emergency shelter is often the first step towards safety for victims fleeing abuse. In 2018, the YWCA shelter program served 46o clients. Of these shelter residents, 44% were children/dependents. Spokane Valley victims are eligible for shelter when they flee DV, are in imminent danger, and have no other housing options. In Spokane Valley, YWCA provides safe shelter by leasing 4 apartments. This best -practice is referred to as a scattered -site leasing model. Safe shelter options in Spokane Valley give victims in the east side of the county a shelter option that is closer to where they work and where their children go to school. Apartment -style shelter is ideal for families and individuals with special needs and provides a better option for sheltering male victims. A grant from the City of Spokane Valley will help pay for healthy basic food staples for victims and children in our Valley apartment-style shelter units. We stock the pantries of our Valley shelter units with basic staples (sugar, flour, cooking oil, canned foods, eggs, fresh fruit, paper towels, toilet paper, etc.). We also supply special foods for adults and children with dietary restrictions (diabetes, gluten intolerance), disabilities (autism), and other circumstances (infants) that impact dietary needs. The food that we provide is meant to sustain our shelter families for a short time while we work to connect them to other resources such as food banks and job readiness programs. We desire a partnership with the City of Spokane Valley. U.S. Department of Agriculture estimates that a household of 3 (i adult and 2 children) will spend at least $370 per month on the most economic food plan to nourish their family. We are asking the City of Spokane Valley to cover 39% of the basic food costs for Valley shelter residents. The City's contribution of $7,000 equates to 3.5% of the total operating costs for our Valley shelter units. Consider that infant formula costs about $o.19/ounce, which equates to approximately si5o/month. 111, Need for DV shelter services in Spokane Valley Spokane Valley DV Incidents (According to the WA Association of Sheriffs & Police Chiefs) Increase Total Population Total DV Reports 94,890 607 95,810 740 City of Spokane Valley population increased by i%. Total number of reported domestic violence incidents during the same time period increased by 22%. Shelter program partners also include: Catholic Charities: Provides overflow shelter capacity for victims with children/dependents when YWCA's shelter program is full. Volunteers of America: Provides overflow shelter capacity for single victims when YWCA's shelter program is full. For-profit hotel partners: Local hotel partners provide short-term, emergency overflow when all other shelter options are full and a victim is in imminent danger with no other housing options. Two of our three partnering hotels are located in Spokane Valley. Spokane Valley Partners: Provides nourishing food for Valley shelter residents. YWCA will provide shelter services for i6 to 20 victims fleeing domestic violence and their i6 to 48 children who are City of Spokane Valley residents. Shelter Location/Program WA State Averagel Spokane County Average YWCA Shelter3 Permanent Housin • Exits 3o% 32% 6o% Returns to Homelessness 14% 21% 14% 1 https://public.tableau.com/profile/comhau#!/vizhome/CountyReportCardVnter2018/ReportCard 2 !bid 3 HMIS Performance Dashboard The rate of transition from shelter to permanent housing is typically higher for victims in Spokane Valley. Therefore, we anticipate that 65% of victims who access shelter in Spokane Valley will transition from shelter to safe, permanent housing. To: From: Re: DRAFT ADVANCE AGENDA as of Sept 11, 2019; 1:00 p.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings Sept 24, 2019, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Second Reading Ordinance 19-013 Street Vacation 2019-0003 — Karen Kendall 3. First Reading Ordinance 19-014 Code Compliance Amendments — Caitlin Prunty 4. Motion Consideration: Circle M License Agreement — Chad Riggs, Erik Lamb 5. Admin Report: CRAVE, Farmers' Market Update — Tom Stebbins 6. Admin Report: 2020 Preliminary Budget Presentation by City Manager— Mark Calhoun 7. Admin Report: Advance Agenda — Mayor Higgins 8. Info Only: Department Reports [due Tue Sept 17] (5 minutes) (10 minutes) (15 minutes) (10 minutes) (15 minutes) (60 minutes) (5 minutes) [*estimated meeting: 120 mins] Oct 1, 2019, Study Session, 6:00 p.m. 1. New Employee Quarterly Report — John Whitehead 2. Proposed 2019 Budget Amendment — Chelsie Taylor 3. Parks & Recreation Master Plan Update — Mike Stone, Mike Basinger, Chaz Bates 4. Grant Award History — Adam Jackson 5. WSDOT Rail Grant, Pines Right -of -Way — Adam Jackson 6. Pavement Preservation — John Hohman, Adam Jackson 7. Advance Agenda — Mayor Higgins [due Tue Sept 24] (5 minutes) (15 minutes) (20 minutes) (15 minutes) (15 minutes) (30 minutes) (5 minutes) [*estimated meeting: 105 mins] Oct 8, 2019, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: #2 — 2020 Budget — Chelsie Taylor 2. Consent Agenda (claims, payroll, minutes) 3. Second Reading Ordinance 19-014 Code Compliance Amendments — Caitlin Prunty 4. First Reading Ordinance 19-015, 2020 Property Tax — Chelsie Taylor 5. Admin Report: Advance Agenda — Mayor Higgins [*estimated m Oct 15, 2019, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Higgins Oct 22, 2019, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: 2019 Budget Amendment — Chelsie Taylor 2. First Reading Ordinance 19-016 Budget Amendment for 2019 — Chelsie Taylor 3. Consent Agenda (claims, payroll, minutes) 4. Second Reading Ordinance 19-015, 2020 Property Tax — Chelsie Taylor 5. First Reading Ordinance 19-017, 2020 Budget — Chelsie Taylor 6. Motion Consideration: Outside Agency Grant Awards — Chelsie Taylor [due Tue Oct 11 (10 minutes) (5 minutes) (15 minutes) (10 minutes) (5 minutes) eeting: 45 mins] [due Tue Oct 8l (5 minutes) [due Tue Oct 15] (10 minutes) (10 minutes) (5 minutes) (10 minutes) (10 minutes) (15 minutes) 7. Admin Rpt: 2020 State Legislative Agenda — M. Calhoun, C. Driskell, Briahna Murray, Josh Weiss (20min) 8. Admin Report: Advance Agenda — Mayor Higgins (5 minutes) 9. Info Only: Department Reports [*estimated meeting 85 mins] Oct 29, 2019, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Higgins Nov 5, 2019 Meeting Cancelled (election night) [due Tue Oct 221 (5 minutes) Draft Advance Agenda 9/12/2019 11:07:31 AM Page 1 of 2 Nov 12, 2019, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: #3 — Final 2020 Budget — Chelsie Taylor 2. Consent Agenda (claims, payroll, minutes) 3. Second Reading Ordinance 19-016 for Budget Amendment 2019 — Chelsie Taylor 4. Second Reading Ordinance 19-017, 2020 Budget — Chelsie Taylor 5. Admin Report: LTAC Recommendations to Council — Chelsie Taylor 6. Admin Report: Advance Agenda — Mayor Higgins [due Tue Nov 51 (10 minutes) (5 minutes) (10 minutes) (10 minutes) (15 minutes) (5 minutes) [*estimated meeting: 55 mins] Nov 19, 2019, Study Session, 6:00 p.m. [due Tue Nov 121 ACTION ITEMS: 1. Motion: 2020 State Legislative Agenda — M.Calhoun, C. Driskell, Briahna Murray, Josh Weiss (10 minutes) NON -ACTION ITEMS: 2. Proposed 2020 Fee Resolution — Chelsie Taylor 3. Advance Agenda — Mayor Higgins Nov 26, 2019, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Higgins 3. Info Only: Department Reports [*estimated meeting: (10 minutes) (5 minutes) mins] [due Tue Nov 19] (5 minutes) (5 minutes) [*estimated meeting: mins] Dec 3, 2019, Study Session, Meeting Cancelled (due to Thanksgiving Week) Dec 10, 2019, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Proposed Fee Resolution for 2020 — Chelsie Taylor 3. Motion Consideration: Lodging Tax Awards for 2020 — Chelsie Taylor 4. Admin Report: Advance Agenda — Mayor Higgins Dec 17, 2019, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Higgins December 24, 2019, and December 31, 2019 meetings cancelled *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Appleway Trail Amenities Camping in RVs Donation Recognition Duplexes, Townhouses, Cottages Graffiti Health District Re SV Stats Land Use Notice Requirements Mirabeau Park Forestry Mgmt. Naming City Facilities Protocol New Employee Rpt (Jan, April, July, Oct) Park Lighting Park Reg. Ord. amendments PFD Presentation Police Dept Qtr Rpt (Jan, April, July, Oct) Right -of -Way process Safe Routes to School Draft Advance Agenda 9/12/2019 11:07:31 AM [due Tue Dec 31 (5 minutes) (15 minutes) (20 minutes) (5 minutes) [due Tue Dec 10] (5 minutes) Sign Ordinance SRTC/Census Coordinator St. Illumination(owners, cost, location) St. O&M Pavement Preservation Studded Snow Tires Tree City USA Utility Facilities in ROW Vaping Water Districts & Green Space Way Finding Signs Page 2 of 2