2009, 07-14 Regular Meeting MinutesMINUTES
City of Spokane Valley
City Council Regular Meeting
Tuesday, July 14, 2009
Mayor Munson called the meeting to order at 6:00 p.m. and welcomed everyone to the 163rd meeting.
Attendance:
Rich Munson, Mayor
Dick Denenny, Deputy Mayor
Rose Dempsey, Councilmember
Bill Gothmann, Councilmember
Gary Schimmels, Councilmember
Diana Wilhite, Councilmember
City Staff:
Dave Mercier, City Manager
Mike Jackson, Deputy City Manager
Mike Connelly, City Attorney
Mike Stone, Parks & Recreation Director
Kathy McClung, Community Development Dir.
Neil Kersten, Public Works Director
Ken Thompson, Finance Director
Rick VanLeuven, Police Chief
Carolbelle Branch, Public Information Officer
Bill Miller, IT Specialist
Chris Bainbridge, City Clerk
INVOCATION: Pastor Manuel Denning of Fountain Ministries gave the invocation.
PLEDGE OF ALLEGIANCE: Deputy Mayor Denenny led the Pledge of Allegiance.
ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present.
APPROVAL OF AGENDA: It was moved by Deputy Mayor Denenny, seconded and unanimously
agreed to approve the agenda as amended
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: nia
COMMITTEE, BOARD, LIAISON SUMMARY REPORTS:
Councilmember Wilhite: reported that she attended the Spokane Valley Business Association (SVBA)
meeting; attended a roundtable meeting about affordable housing where they discussed some of the
stimulus funding coning into our state and that the east side of Washington didn't received as much
stimulus funding as the western side, and there was some discussion on what kind of programs we could
do to capture some of those funds; said she also attended a health care meeting with Insurance
Commissioner Mike Kreidler who said he feels we should include input on affordable health care and
how that will impact our state; and that she also attended the Spokane Valley Chamber luncheon where
Commissioner Kreidler also spoke.
Deputy Mayor Denenny. reported he attended a SRTC meeting on behalf of Spokane Transit and as chair
of the STA Board, which topic will be further elaborated upon tonight.
Councilmember Dempsey: stated that she also attended the SVBA meeting.
Councilmember Schimmels and Gothmann had no report.
MAYOR'S REPORT: Mayor Munson reported that he attended the SVBA meeting where he heard from
three of the candidates who applied to fill Mr. Taylor's position; he attended the opening of the only
Islamic Mosque in the Spokane Region; he attended a meeting concerning the jail, and he explained that
the US Marshall has put together a group of civil leaders, that the jail situation has culminated in two
choices: the downtown jail which is approved; he said that the costs have increased from $254 million to
$265 million; that they anticipate another tower will be required within the next twenty years, and based
on current dollars, that will amount to another $146 million; and he said that option two is a rural site at a
Council Regular Meeting: 7 -14 -2009 Page 1 of 9
Approved by Council: 07 -28 -09
pervious estimate of $190 million but because of a lack of land in the chosen area, which has not been
approved yet, the estimate is now $229 million. Mayor Munson said the expansion of this facility could
be more controlled, that the US Marshall's office provides funding for the federal prisoners that the jail
houses, and if they take that money from the feds and put it away in a replacement fund, they could fully
fund the increase of the facility in the future years, so the request of $229 million would be a one -time
request. Mayor Munson further explained that the delta between the downtown option and the rural option
is approximately $75 million, and as a result, the Sheriff has asked civic and business leaders to write to
the County Commissioners asking them to re -open the essential public facilities process; but that we must
keep in mind that Spokane Valley is "off the table" for this discussion as the possible site areas are in the
West Plains area and possibly Cheney, or the airport property near the Waste -to- Energy plant; but to
examine those sites, the essential public facilities process must be re- opened. Mayor Munson said that
next week he would provide Council the detailed briefing he received yesterday; and he will ask for
Council's permission to write two letters: one for all the cities and businesses to sign in one letter, and the
other letter would be just from the Spokane Valley Council. Mayor Munson explained that they hope the
Essential Public Facilities process will be completed by February of next year, and that a bond issue
would take place in April 2010; and he said he asked the Sheriff if he would officially consider
withdrawing his 2009 date for a bond issue, and the Sherriff indicated that is under consideration and he
would let us know. Mayor Munson further reported he attended the Chamber luncheon, and reiterated that
no decisions have been made yet concerning the State's health care issue, but that this particular plan
deals with catastrophic insurance which would be universal in Washington State. Councilmember Wilhite
added that Commissioner Mike Kreidler also brought up the idea of a payroll tax; and she said she told
Mr. Kreidler that the small businesses in the state of Washington would not be very receptive to that idea.
Deputy Mayor Denenny added that he thought it unusual that Commissioner Kreidler would explain that
the underinsured are costing our society a great deal of money because we pay for them one way or
another, then say that a $10,000 deductible plan would be okay to have, with no mandate to cover the
underlying cost.
PUBLIC COMMENTS: Mayor Munson invited general public comments.
Edward Schiffner, 11310 E. 30th: said that concerning disincorporation, there seems to be more and more
signs to disincorporate, that he worked on four committees to incorporate this city and he said that he
feels disincorporation would absolutely be the worst thing we could possibly ever do; that one of the
reasons we incorporated was we had a commissioner, and he said that he wouldn't even mention Keith
Shepard's name, but he said we could not work with him at all, that he (Shepard) put an article in the
newspaper that no amount of money was too much to spend to protect our aquifer, thus we had to sewer
the valley; and the cost of sewering the valley would be between $10,000 and $160,000 per household;
and he said that any time a politician tells you that no amount of is too much to spend, you can be sure of
one thing, that he is not putting a dime of his own money in it; he said that disincorporation seems to be
gaining steam, and he suggested when we see one of those signs, we drop in and talk to those people, as
he said he believes those people are misinformed; that they feel that their taxes will go way down if they
disincorporate and he said he doesn't believe that would be true; that they believe that a lot of the things
that happened due to the sewers, like the $38.00 monthly charge, would go away if they disincorporated
the city but Mr. Schiffner said that is not true; he said that they believe that a lot of the tax increases over
the last ten years or so due to the increased valuation is money that the city is raking off and taking away
from them; he suggested we put a booth or something up at the Valleyfest and at the Fair, and we
distribute literature about how efficient this city is; and said that when we have a cancer growing, we
must attack that cancer as we cannot sit back and doing nothing about it hoping they won't get the
signatures.
Mike Thompson, Fire Chief: he explained that they recently submitted a grant application for the
construction of Fire Station #10 at 17217 E. Sprague; that the grant was funded through stimulus funds,
Council Regular Meeting: 7 -14 -2009 Page 2 of 9
Approved by Council: 07 -28 -09
about $211 million across the nation for construction or remodel of fire stations; that they applied for that
grant and are requesting about $1.4 million to construct that station; that part of the grant requirements
include that it has 30% reduction in energy use, and meets some LEEDS requirements; he said they feel it
would come in at a "Silver" in the LEEDS certification program; and said they should know if they are
successful by the end of September; and that they included in the grant application, that if they are
awarded the grant, within forty days of receiving that notice, they would be in construction; that they had
a pre - construction meeting with the City; that their plans are 98% complete and so it would be a matter of
going to bid, finishing the final review and approval by the City for permits; then start the actual
construction. Councilmember Gothmann asked if a letter of support from the Council would be helpful
and Chief Thompson said it would; and said they have asked their Congressional Delegation to submit a
letter, and that he has an address of where to send the letter. Council concurred with the idea of sending a
letter of support.
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered
separately.
a. Claim Vouchers, Voucher #17648 through #17718; 618090009, 701090034: total: $4,534,352.94
b. Payroll for pay period ending June 30, 2009: $367,132.78
d. Approval of June 20, 2009 Council Retreat Meeting Minutes
e. Approval of June 29, 2009 Council Executive Session Meeting Minutes
Councilmember Gothmann asked that Consent Agenda Item lc be removed to be discussed separately. It
was then moved by Deputy Mayor Denenny, seconded, and unanimously agreed to approve the consent
agenda excluding item lc.
c. Approval of Private Sewer Easement: It was moved by Deputy Mayor Denenny and seconded to
approve Item lc of the Consent Agenda. Councilmember Gothmann explained that the City would be
granting an easement to a couple of residents so that they can build their private line down the street to
connect to the sewer; and he said it bothers him that the County previously provided an unfunded
mandate to all residents that they will connect to the sewer, but does not provide the service and makes
the homeowner go through the City's streets to hook up; and he said it bothers him that the County
refuses to do what he feels is their obligation to lay public sewers where people can connect to them.
Public Works Director Kersten explained that regarding those two lots, that the County works with each
homeowner regarding where the stub is located; that Ponderosa is unique; that typically sewer lines are in
all the streets, but Ponderosa has lots which are one - acre long so there is no cross - lots on Felts Street, just
two lots on the north and two on the south and those lots face 48 and Holman Road; so the County feels
if they go across one side of the lot, they've met their obligation; and the County did not want to run a
sewer line down Felts; he said the County recognizes that both these property owners had unusual
features, and Dr. Benage is on bedrock and a basement could not be built so the work is going along the
front of his house with the bedrock about two inches under the pavement, with a 20' deep trench with
solid rock; and Dr. Whiting's lot is narrow and he built a pool and added some improvements on one side
so he would have to tear out the pool to get past the house; so the County offered to build a private line
that could reach their sewers on the back; that the County is being pretty reasonable about the cost; and
they will provide stubs to the back side which will allow the property owners to resolve the problems; and
Mr. Kersten said he feels it is a good solution; and if the County were to do all the roads it would be
expensive, and just to run down Felts would amount to hundreds of thousands of dollars. Councilmember
Gothmann asked why can't they own the line that exists from the connection that the two homeowners are
making to the line on 48 and Mr. Kersten said they have not done that anywhere else, so he felt if that
occurred here, they would start to have to do it elsewhere; and said he believes we don't have the
authority to ask the County to do that. Councilmember Gothmann mentioned that this sounds like the best
Council Regular Meeting: 7 -14 -2009 Page 3 of 9
Approved by Council: 07 -28 -09
solution, but said he feels the pipe and street should belong to and be serviced by the County and not the
residents; and reiterated that in his discussions with Mr. Kersten and the homeowners, that this appears to
be the best solution. In response to Mayor Munson's question about the line maintenance, Mr. Kersten
said the property owners are responsible to maintain the line; which is normal if the person owns the line,
and under the easement, they would have to maintain that. City Attorney Connelly added that under
normal circumstances, a homeowner would use their own property and connect to the County line in front
of their house, and they have chosen not to do that as they want to use our right -of -way because of the
rock problems and that there is already a pool in place; and said it is not unusual if a private easement is
run to benefit the property owner to save them some cost and inconvenience, that they maintain that line;
and said that it is not inconsistent for the County to maintain as a private line if they make every
accommodation public, then their responsibility to maintain those lines would increase exponentially; and
there are anomalies throughout the city where people would like to do it a little differently. Mayor
Munson asked if there is a break in the line which requires going through the street, who repairs the
streets, and City Attorney Connelly said the easement agreement would put the property owner
responsible for making the repairs if they breach the street; and for curb -to -curb repaving, they would
have to follow the repaving rules we have in place. Mr. Kersten said for the new street, we would pay for
that; but if they had to tear it up and re -do it, they'd have to follow the cut ordinance; but the likelihood of
that occurring is pretty remote; and they are saving money as to do it on their property would be a lot
more expensive. Mayor Munson invited public comments, no comments were offered. Vote by
Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried.
S,P�cia Adnfaisitratiark• ° eoornt° S,po - an,0 egional Iran po0a 4,Ta. .oua it (S ° 7[ C) ° oorgani .tan':
Milt m e� b 'U,J_All)Zite
Mayor Munson mentioned that prior to this issue being placed on the legislative docket, Council needs to
be informed of the issue and be sure to give Councilmember Wilhite input from Councilmembers.
Councilmember Wilhite, in going through the PowerPoint presentation, mentioned that SRTC is re-
examining their mission and vision statements and examining the Council's representation of who sits on
that board. Councilmember Wilhite explained that SRTC functions through an interlocal agreement
among the cities and the county to do regional transportation planning and coordination, and they help
select project priorities when funds are available from the federal government; that they examined other
agencies which deal with transportation issues and how the SRTC might want better coordination with
them, such as the local transportation committees within the various cities, the legislators, the
transportation agencies such as WSDOT, and the economic development businesses including the
Regional Chamber, the STA, the Airport Board (which is generally not routed through the SRTC), and
she mentioned that rail transportation is usually not included as railroads are private which only come to
us when they have a need, but are difficult to locate at other times. Councilmember Wilhite said SRTC is
examining existing challenges such as lack of coordinated effort for advocacy as a region, which item is
tied to the North Spokane Corridor and the funding issues; the challenge of conflict of local priorities
versus regional priorities, the need for a closer relation with economic development, a stronger need for
public outreach, the challenge of limited resources, and of land use connection such as planning for any
annexations which would have an impact on transportation. Ms. Wilhite also discussed specific sections
of the interlocal such as Section 2 concerning the SRTC purpose; the structure of the SRTC, and the
existing versus the proposed board composition; existing and proposed committees, explaining the
structure of the Transportation Advisory Committee (TAC), the Bi- Partisan Council (BPC), the Small
Caucus (SCC), and the Citizen's Advisory Committee (CAC).
Mayor Munson mentioned the material given to Council tonight from City Attorney Connelly concerning
the SRTC. Mr. Connelly explained that these materials include an overview of how SRTC is organized
according to state and federal law, and how the current interlocal agreement interplays with the state and
federal law; that the structure can be confusing so he included all the underlying statutes as well as the
actual interlocal so Council can see what was signed. Mr. Connelly mentioned that they are in the middle
Council Regular Meeting: 7 -14 -2009 Page 4 of 9
Approved by Council: 07 -28 -09
of another effort, which materials should be available by Council's next meeting, which is a flow chart of
authority and of what steps would have to be taken to modify that structure. Mayor Munson pointed out
on page four of Mr. Connelly's materials, mention that the "SRTC will prepare a regional transportation
plan as set forth by the RCW which is "consistent with County -wide Planning Policies (CWPP) if such
have been adopted;" and further, that the "regional transportation improvement program shall be based on
the programs, projects and transportation demand measures of regional significance as identified by
transit agencies, cities, and counties." Mayor Munson asked if that is being done, and Councilmember
Wilhite responded that there has been some discussion about the transit and their representation on the
board; that the SRTC has looked at some of the transit but until now, funds from transit go directly to
transit; and SRTC has no say in how transit is planned; so when STA does the plan, SRTC simply accepts
the plan. Mayor Munson stated if the SRTC is going to develop a regional transportation plan according
to this, it should be based upon the cities' and the county's goals for growth, and he asked if the Plan does
that. Mayor Wilhite said the plan that was done was done three years ago, she believes it looked at what
was done with the land use planning and transportation plan, but that is not a plan that is done every year,
although it is updated as changes are made. Mayor Munson said that plan is required to be updated every
two years; and that is one of the reasons he wanted to discuss this tonight, as Mayor Munson said he does
not believe that they have examined Spokane Valley's Comprehensive Plan as previously it wasn't
completed, that the plans have all been updated except the County has not yet completed their plan; and
he said these are the kind of things we need to be concerned about and he asked if the regional
transportation plan includes the plan of Spokane Valley, and Councilmember Wilhite said the SRTC is
discussing that to make sure that is done; and that is why SRTC is working on this major revision.
Councilmember Wilhite further reported that there was a meeting in 2008 of people from the community,
including elected officials, which meeting was referred to as the "Big Tent Meeting;" and they were the
group that said the plan needs to be reviewed and updated and unified in the vision regarding the
governance and financing strategy, which has been ongoing; and she quoted the mission as "To provide
for the safe and effective movement of people and goods into, within, and through the Spokane Region
with the integration of a balanced multi -modal transportation choices" and that they are considering
changing the wording slightly. Councilmember Gothmann said he feels the mission should reflect the
mission to coordinate those plans that exist in other localities; to include something that it will develop
with the cooperation or consultation with stakeholders. Councilmember Wilhite said the group is also
examining the interlocal agreement as it was brought to the group's attention that the STA needs a bigger
voice at the table, and that every change must be routed through each entity which is part of the interlocal
agreement, and that all that takes time; she said the main committee only meets monthly, but a sub-
committee meets about every two weeks to examine these issues further on how the SRTC structure will
be changed. Councilmember Wilhite explained about the board's structure, that they wanted to increase
the board, and the discussion of the different needs of the various entities, from small cities to large cities,
and even splitting small cities into two groups: one over 5,000 and one group with population over 5,000;
and she mentioned that some of the very small cities are not interested nor have the time to sit on such
committees, so finding people to serve is difficult; that regarding private sector, they wanted to have
someone with a background in transportation, perhaps freight mobility or trucking; and to have that
person chair a transportation advocacy committee, which would help to bring in other public members.
Councilmember Gothmann added that most of our major projects, especially those dealing with major
arterials, have to go through SRTC for funding by the state and feds, and added that most of our projects
have been funded at approximately 80 %. Councilmember Wilhite said that any project that receives
federal funding must come before the SRTC Board where the Technical committee reviews the project
and determines approval recommendation to the board.
Ms. Wilhite then further discussed the structure of the various committees. Mayor Munson stated that
Spokane Valley only has one representative yet represents 19% of the region's population; that Spokane
City comprises 44% of the region and the County about 23 %; and he asked why we only have one
Council Regular Meeting: 7 -14 -2009 Page 5 of 9
Approved by Council: 07 -28 -09
representative. Councilmember Wilhite said that was how the interlocal was written when we were
originally incorporated as a city, but that it could be changed; that the representation is based on cost and
population, which has changed some in the last six plus years. Mayor Munson asked Councilmembers
how they felt about paying a little more and having two representatives. The question arose of what we
pay now; and while no one had exact figures, Mr. Mercier said we could check. Ms. Wilhite said the
board composition was based on population and then that determined how much they paid, and that the
argument from the STA was that they paid a greater amount of money and only had one representative,
and they felt they were entitled to two. Deputy Mayor Denenny said that STA's argument is not so much
the dollars, but that there is no question that mass transit is not incorporated in the planning process even
close to how it is in other counties; that there is no question in the future that transit will be the recipient
of many dollars, and that this community is "behind the curve" in relationship to integrating public
transportation /mass transit into their regional transportation planning; and in the unique circumstances of
STA, there has been discussion that the CEO should not be at the table, but the committee includes
WSDOT and a State Commissioner who are not elected officials; but the STA CEO is someone who is
fully integrated into the transportation planning process, and he asked that the SRTC look at the argument
of having STA have two members, one would be the CEO a voting member, and the other would be a
staff person. Mayor Munson asked for Council preference on Deputy Mayor Denenny's suggestion, and
there was no definitive preference; and Mayor Munson said it may be incumbent upon this council to
determine if this Council wishes to request a second member for STA; and he said he supports that
position. Mr. Mercier reminded Council that this is an administrative report and voting would come at a
different time; that currently Spokane Valley has a voice of one of nine members of the Board, and the
proposal would mean that it would change to one out of thirteen votes, which is a dilution of voting
influence for our City; and he said only in one of the new areas of suggestion is there an indication as to
who the voting representative would be from that group; which is the small cities caucus, but there is no
indication who would be the voting voice of the transportation advisory committee or the bi- partisan
council.
Councilmember Wilhite said that currently the only committee which exists is the technical committee,
and they are looking at adding the transportation advisory committee; that they felt the chair of that would
be the public member from the SRTC Board, and that the current public member is Mr. Jim Williams, a
non - elected official. Regarding the bi- partisan council, Ms. Wilhite said because of the nature of the
legislature and that they are represented by two parties, SRTC felt it would be difficult for them to elect a
chair, and she suggested whoever is the most senior person on the committee be the chair; but in speaking
with several staff of the legislature, they would prefer just to come and comment and act more as an ex-
official instead of having a vote. She further explained that some of the problems with the federal
projects is that staff doesn't receive information until just before the funding application is due making
the timing difficult; so the group is trying to come up with a means of being more proactive. Suggested
projects, Ms. Wilhite explained might include the "Inland Hub" which is seeking funding to provide a
freight mobility half -way from Canada into Spokane via Eastport, which is the crossing across the
Canadian border; that this was suggested as a means of being pro- active in keeping the expenses down,
that the port is a 24 -hour port; and that Homeland Security has already put in x -ray equipment so the train
cars can be x -rays as they come to the crossing; that the Inland Hub before connecting with SRTC did
lobby the Congress for planning money, and they got $250,000 from the Washington State Delegation
and they are expecting to get funding from the Idaho Delegation to do planning on this particular project;
and they asked if the SRTC would serve as a conduit for monitoring the spending and the development of
this project. Councilmember Wilhite added that the SRTC was responsible this year for printing and
distributing the bike map. Deputy Mayor Denenny said that the problem with getting citizen participation
is that they will come in with just a single agenda, and once that issue is resolved, they no longer
participate; so it is important to be sure citizens know of the long -term commitment. Councilmember
Wilhite concluded by explaining that the SRTC is anticipating acting on the recommendations some time
this fall; that there are different levels of interest, and reading through all the materials will take time so
Council Regular Meeting: 7 -14 -2009 Page 6 of 9
Approved by Council: 07 -28 -09
the committee felt it would be wiser to give people adequate time to research the topics, and she said that
she anticipated perhaps September that the group will look further at making changes; that they will look
at the current plan and determine where any gaps may exist; then they will go out to the individual cities
and ask for input on where they see that gaps may still exist; and that it is more likely it will be the end of
the year before an interlocal agreement will be ready for review and adoption; including the structure of
the SRTC Boards and committees.
NEW BUSINESS:
2. First Readin Pro r used Ordinance 09 -014 Ci of S sokane/Hite Crane Ordinance Amendment — Mike
Connelly /James Richman
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Denenny and
seconded to advance Ordinance 09 -014 to a second reading. City Attorney Connelly explained that this
is a second visit of the condemnation action for the Hite property and is necessary for the reconstruction
of that road and bridge over to Trent Ave; that it was discussed at the first meeting that this might be
necessary or more appropriate to take the entire property as the initial action seemed to restrict the ability
of Mr. Hite to do his business; he said that the City of Spokane concluded it would create difficulties for
Mr. Hite and they felt it was more appropriate to expand the action to the entire property; and thus the
reason for tonight's action. Mr. Connelly said that the change is in the legal description changing it from
the strip to the entire property; and as such, this is also the change which will be incorporated into the
amended interlocal, which is on tonight's agenda as Item 47; and he said we would quit claim the entire
property to the City of Spokane for them to dispose of the property; and he said he feels the change was
anticipated in prior discussions. Mayor Munson invited public comment.
Ga Hite owner of Hite Crane & Ri in 4323 E Broadway, 99212: said that he received a copy of this
ordinance wherein it refers to an Exhibit C, the amended interlocal, and that is not included; and he asked
about the previous ordinance and if the one "whereas" recital was stricken concerning the `good faith"
actions. Mr. Connelly explained that the amended interlocal is included with agenda #7, and that the
referred to the clause was in fact omitted prior to the original ordinance being finalized. Mr. Hite said he
is in favor of this action; and explained about this process and his need to hire counsel and for him to pay
attorney's fees with no real results; that an appraisal of the property was discussed in April but he has not
been made aware of those results; and that he urges Council to pass this as he has gone through another
three months of not being able to run his business with knowing what he can or can't do, and he asked
Council to urge the City of Spokane to move forward and deal with this in good faith.
Jim Richman S , okane Ci Attorne 's office: explained that an offer was extended, which was
significant to acquire the entire property, but that the offer wasn't accepted, so they filed the
condemnation petition and since then, Mr. Hite was represented by counsel so they could not freely
communicate with Mr. Hite; that they have completed the appraisal and determined their project will
make it difficult for him to continue at that location and as such, they offered to acquire the entire
property at the full amount of their appraisal. City Attorney Connelly also mentioned that he would have
nothing more to report when we got to Agenda Item #7. Vote by Acclamation: In favor: Unanimous.
Opposed: None. Abstentions: None. Motion passed.
3. Pro • osed Resolution 09 -010 Declarin Sur s lus Items — Ken Thompson
It was moved by Councilmember Wilhite and seconded to approve Resolution 09 -010 declaring surplus
items and authorizing disposal of the equipment in a manner deemed to be in the best interests of the City.
Finance Director Thompson explained the process as noted in the resolution, and said the listed
equipment is obsolete, or in disrepair; and said that the vin number included a typo on the last digit and
should be a 7 instead of a 4; and said that he would likely contact auction houses and/or used office
equipment retailers with the hope of acquiring a minimum bid on the entire package; adding that he
would ask Councilmembers and staff not to bid on the items. Mayor Munson invited public comments; no
Council Regular Meeting: 7 -14 -2009 Page 7 of 9
Approved by Council: 07 -28 -09
comments were offered. Vote by acclamation: In favor: Unanimous. Opposed: None. Abstentions: None.
Motion passed.
4. Motion Consideration: Broadway Rehab. Phase 2 Bid Award — Neil Kersten /Steve Worley
After Mr. Kersten explained the project as noted on the July 14, 2009 Request for Council Action, it was
moved by Deputy Mayor Denenny and seconded to award the Broadway Avenue Rehabilitation Project —
Phase 2 to the lowest responsible bidder, Knife River in the amount of $508,306.75. Mayor Munson
invited public comment; no comments were offered. Vote by Acclamation: In favor: Unanimous.
Opposed: None. Abstentions: None. Motion passed.
5. Motion Consideration: Wastewater Treatment Plant Interlocal Agreement — Mike Connelly
City Attorney Connelly explained that this item will be coming to Council at the next council meeting as
he has been working with the County's attorney and discussed the issues raised at our last meeting; and
said he received a letter asking for a delay of one week, or until July 21, in the consideration of the
interlocal so they have time to confer with their clients, and Mr. Connelly said he expects a revised
agreement tomorrow and will be meeting with the attorney Thursday, and therefore hopes to have the
document in time for the packet for next week.
Mayor Munson called for a recess at 7:39 p.m. and reconvened the meeting at 7:50 p.m.
6. Motion Consideration: Procedure for Filling City Council Vacancy — Cary Driskell
It was moved by Councilmember Wilhite and seconded to approve the Spokane Valley City Council
Procedure for Filling a Vacancy on the City Council that is attached to the RCA, which will be binding
on this City Council, and each and every member thereof as amended. Deputy City Attorney Driskell
explained that he tried to incorporate in the attached draft procedure, the discussion and consensus of
council from last week's meeting; that there are several contingencies specifically in paragraph 3 and
since there are more then eight applicants, the original schedule is the one we will follow; and in response
to council questions, it was noted there is no maximum or minimum number of applicants Council may
choose to interview. Councilmember Gothmann said that in the process of voting as noted in Section C if
there is a vote of three, to one, to one, to one, the next process would be to select the top three candidates,
which means one of the people who got one vote would be dropped if there is a tie among three, so
perhaps that needs to be covered, to be perhaps determined by lot or some other method; and said there
needs to be a solution to address multiple ties. Councilmember Dempsey said there is also the possibility
of having a vote result in two, two and two. City Attorney Connelly said the only time to flip a coin
would be at the end rather than dwindling the list down by a flip of a coin or drawing lots; and he said if
council cannot narrow it down to three candidates because of the three, one, one, and one, that Mr.
Connelly suggested putting in some language about dealing with the four candidates, then take an
additional vote. It was also noted that Council concurred that the blank in paragraph C5 will be the "City
Manager" who will flip a coin if needed. Mr. Mercier explained that if Council wanted a nomination only
period, then they could nominate as many as they desired, close the nominations, then offer a motion to
elect to appoint someone. Mayor Munson invited public comment; no comments were offered. Vote by
acclamation: In favor: Unanimous. Opposed: None. Abstentions: None. Motion passed
After discussion concerning the potential questions, and that each candidate will have a maximum
interview of thirty minutes, it was determined that the Clerk will send the complete list of questions to
each candidate for their review; and that during the interview process Council will ask the candidates
questions at Council discretion.
Council Regular Meeting: 7 -14 -2009 Page 8 of 9
Approved by Council: 07 -28 -09
PUBLIC COMMENTS: Mayor Munson invited general public comment.
Richard Mayer, 2607 S Sunnybrook Lane: commented regarding the repairs on the streets that have been
undertaken this year, and he thanked the city for the attention to the projects and the projects' rapid
completion; and the quality of the repairs that have taken place.
ADMINISTRATIVE REPORTS:
7. Amendment to Interlocal Agreement Havana Bridge — Mike Connelly
There was no further report as per Mr. Connelly's' comments under agenda item #2 above.
8. Panhandling Ordinance — Cary Driskell
Deputy City Attorney Driskell explained the background of the panhandling issue as indicated on his July
14, 2009 Request for Council Action form; that in review of Spokane City's ordinance, Mr. Driskell
mentioned two additional possible prohibitions: (1) that panhandling not be permitted within fifty feet of
a payphone; and (2) that it not be permitted within fifteen feet of a self -serve car wash. Mr. Driskell said
with the rapid decline of the payphone, and the limited number of self -serve car washes, Council may not
want to include those prohibitions, and after brief Council discussion, there was no Council objection to
remove those prohibitions. There was some discussion concerning very small median strips and
obstructing traffic, and mention that solicitation within the right -of -way can only be done with a special
events permit as that activity addresses several safety requirements. Prior to moving this ordinance
forward for a first reading, Mr. Driskell said he would like to send it to the Center for Justice for their
comments; adding that he would inform Council once he receives comments from the Center for Justice.
There was also mention of the education committee and moving that issue forward including determining
who might chair the committee, but it was determined to wait until an ordinance is passed.
9. 2010 Census Partnership Opportunity — Carolbelle Branch [moved from an information only item to an
administrative report)
Public Information Officer Branch explained that she was approached by a representative of the US
Census to ask Council to consider participating in helping them assure a complete count in the 2010
decennial census; she outlined some of the reasons to participate as indicated on her July 9 memorandum,
and said this proposal is for the City of Spokane Valley to apply for in -kind support of the purchase of the
1200 to 1400 canvas grocery bags imprinted with the "Count Me In Spokane Valley" message with the
2010 Census Logo; and said the bags would be distributed to visitors to the City's 2009 ValleyFest booth
along with 2010 Census information; adding that the partnership request deadline is July 15, 2009. There
was some discussion about the actual census forms, and US Census Bureau Representative Joel Gardella
explained that for this census, the smaller form containing eight questions will be used, as it generates
more mail -in responses and is easier for the public to complete. Ms. Branch said the Bureau needs the
information signed and returned by the 15 and the partnership application includes the in -kind purchase
of the bags. There was Council consensus to proceed.
EXECUTIVE SESSION: Land Acquisition
It was moved by Mayor Munson to adjourn for approximately thirty minutes to discuss land acquisition;
and that no action is anticipated thereafter. Council adjourned into executive session at 8:35 p.m. At
8:59 p.m., Mayor Munson declared Council out of Executive Session. It was then moved by
Councilmember Wilhite, seconded and unanimously agreed to a' ou . The meeting adjourned at 9:00
p.m.
AT
ristine Bainbrid_ ; City Clerk
Council Regular Meeting: 7 -14 -2009
Approved by Council: 07 -28 -09
and Mun • . 1'ayor
Page 9 of 9
NAME
PLEASE PRINT
TOPIC OF CONCERN YOU
WILL SPEAK ABOUT
ADDRESS
TELEPHON E
C b Sr I A i F " t ' 4-=
0 I e ,-- ,i o ‹_ro /� ; ib r
' 3 ' 0 F 3 0
z_ 5 -35
t e_.- -V„../,'Os," a_,,,,,u-,
/ A5/9 t_-.--,...,,,ze,e_40<ggc—/7,--6
i ‘ /kikpi-zw
GENERAL PUBLIC COMMENT
SIGN -IN SHEET
SPOKANE VALLEY CITY COUNCIL MEETING
DATE: July 14, 2009
GENERAL CITIZEN COMMENTS
YOUR SPEAKING TIME WILL GENERALLY BE LIMITED TO THREE MINUTES
Please sign in if you wish to make Dublic comments.
MI 01 - o ��cl� ritgus are o oz Aram oogQ
DRAFT
SRTC Proposed
Board Changes
Respectfully Submitted by
SRTC Policy Committee
0
Regional Transportation
Responsibilities
SRTC — Functions through an inter -local agreement for the purposes of
regional transportation planning, coordination & project priorities
❑ Local Jurisdictions — Local transportation planning, funding & implementation,
also participates on the SRTC Board
❑ Legislators — Connect funding requests with regional prioritized plans to secure
state & federal transportation funding for the region's priority projects
❑ Transportation Agencies — Plan, deliver and operate transportation services
and systems, also participates on the SRTC Board
❑ Economic Development/Business — Economic development alignment,
transportation public policy, and advocacy
7 iy 49
1
Existing Challenges
❑ Lack of coordinated effort for advocacy as a
region
❑ Conflict of local priorities versus regional
priorities
❑ Need closer relationship with economic
development and other partners
❑ Need stronger public outreach component
❑ Limited resources
❑ Land Use Connection
Agreed -Upon Functions
❑ Development of a vision for the region
❑ Develop a strategic regional transportation plan
❑ Establish regional transportation priorities
❑ Facilitate timing, funding and development of regionally significant
transportation projects
❑ Provide environmental screening during the planning process
❑ Receive and direct regionally collected transportation revenues based
on adopted plans, programs and projects
❑ Monitor whether programs and projects that have been selected for
public funding are on schedule for completion and within budget
❑ Provide for regular and consistent communications for all
transportation stakeholders
2
Stakeholder Request (s)
The Spokane region has a dynamic, safe, efficient,
effective, sustainable multi -modal inter- and intra-
jurisdictional transportation system that is a catalyst to
a vibrant regional economy and is unified in a vision,
governance and financing strategy.
"Big Tent Fall 2008"
Our Mission
"SRTC provides for the safe and
efficient movement of people and
goods into, within, and through the
Spokane Region with an integration of
balanced multi -modal transportation
choices."
Regional transportation planning requires an understanding of the past,
recognition of current conditions, and the ability to provide an economically
achievable, environmentally balanced, and consumer - friendly
transportation system that enables
the Spokane community to
reach its full potential.
3
SRTC Purpose:
Section 2 interlocal Agreement
Recognizing that coordinated transportation planning of the
City, County, WSDOT, Washington State Transportation
Commission, STA and Other Members are necessarily
interwoven and interdependent, and that the interest of all
citizens will be best served by coordinated and cooperative
transportation planning, this Council is established to
facilitate such appropriate coordination and cooperation and
provide for continuing area wide transportation planning.
SPOKANE REGIONAL TRANSPORTATION COUNCIL (SRTC)
STRUCTURE
Joe Shogan
— Nancy McLaughlin
City of Spokane
Council Members
Todd Mmlke
Mark
Spokane County
Commissioners
Transportanon Technical Committee
Appointed Technical Staff
from Jurisdictions
City of Spokane
Valley
Council Member
— Spokane County (3)
.—WSDOT (3)
— City of Spokane Valley (2)
— Spokane Transit 42J
—Small Cues (2)
— Spokane Regional Clean Air Agency
— Spokane Airport System
— Idaho Transportation Department
— Commissioner
Latisha Hill
• AA n ntraror
'e: i •eca
WA State Dept. of
Transportation
SRTC BOARD
Appointed pursuant to Inter -local Agreement
_ Wendy Van Orman
Harman Jim Williams
Small Cities/
Transit
Elected Officials
Glenn F. Miles
Transportation Manager
Appointed by the Board
SRTC Support Staff
Hired by the Manager
Advertised Posidoru
— Senior Transportauon Planner (3J
'- Transportation Planner II
— Network Manager
-- Desktop Computer Analyst
— Transportauon Air Quality Planner
— Public Education/ Info Coordinator
— Manager of Transportation Relations
— GIS Analyst (2)
— Accountant
— Administrative Secretary
— Administrative Assistant
Private Sector
Transportation
Provider
4
5
Technical
EXISTING
Committees
PROPOSED
Committees
Technical Committee
Transportation Advisory
Committee
Bi- Partisan Council
Small City Caucus
Citizen's Advisory Committee
Committee
5
Board
EXISTING
1
Composition
PROPOSED
Board Composition
City of Spokane (2)
City of Spokane Valley (1)
County (2)
Small Cities (2)
STA (1)
WSDOT (1)
State Commission (1)
Transportation Advisory Committee (1)
Bi-Partisan Council (1)
Air (1)
Rail ( Ex- Officio)
City of Spokane (2)
City of Spokane Valley (1)
County (2)
Small Cities (1)
STA (1) 1
WSDOT (1)
State Commission (1)
5
Transportation Advisory
Committee (TAC)
❑ Appointed by SRTC Board
❑ Make recommendations to SRTC Board
on regional and /or multi- industry
transportation issues
❑ Provide forum for public input
❑ Work with SRTC Board, other board
committees and the general public to
develop regional legislative agenda.
Bi- Partisan
Council (BPC)
❑ Meet bi- annually to discuss
transportation issues at local, state and
federal level.
❑ Composed of elected officials with
interest in transportation
❑ Advise and inform SRTC Board on policy
environment
6
Small City
Caucus (SCC)
❑ Composed of regional small cities
❑ Meet as needed to discuss regional
transportation issues
❑ Make recommendations to Small City
representative (s)
❑ Appoint small city representative to
SRTC Board.
Citizen's Advisory
Committee (CAC)
❑ Composed of general members of the
community
❑ Appointed by SRTC Board
❑ Responsible for communication linkage
to general public on transportation
issues of significance
❑ Work closely with SRTC
Communications Manager to share
topics with community
7
Stand Up,
Be Counted!
The Census Questionnaire
is a count of everyone
living in the United States..
Achieving a complete and accurate
2010 Census is in our hands. In 2010,
the U.S. Census Bureau will define who
we are as a nation. The form is short,
your answers are protected, and many
benefits rely upon an accurate count.
Help your community receive the funds
it requires.
Ensure that everyone
is counted.
al I
Census
www.2010census.gov 2010
It's Easy!
In 2010, every household will receive a short
questionnaire that is simple and fast to complete
and return.
► Number of people in household
► Phone number
► Name of each person in household
■ Relationship
► Gender
► Age /Date of Birth
► Race /Ethnicity
► Tenure (rent or own ?)
The Census takes just a few minutes to complete
and return by mail.
It's Safe!
Every Census Bureau worker takes an oath
for life to protect the confidentiality of Census
responses. By law, the Census Bureau does not
share your answers with anyone. Not even other
government agencies.
► Your answers are protected
► Your identity is safe
It's Important!
Every year more than $300 billion in federal funds
are awarded to states and communities based on
census data. That's more than $3 trillion over a
10 -year period. Completing the Census helps to
provide:
► Each state's delegation of seats for the U.S.
House of Representatives
► Community planning such as roads, hospitals,
and schools
► Jobs
► Language services
► Health services
Need help completing the form?
CaII toll -free: 1 - 866 - 872 - 6868
www.2010census.gov
J
THE 2010 CENSUS
IS IMPORTANT.
It determines the
distribution of
more than $300
billion annually of
government funding
for critical community
services. It generates
thousands of jobs
across the country.
And it impacts your
voice in Congress.
YOU CAN MAKE A
DIFFERENCE.
As an influential elected
official, you can raise
awareness of and
encourage participation
in this historic event.
By doing so. you can
help your constituents
receive their fair share
of federal funds, census
jobs and congressional
representation.
United States
Cen
2010
The Census: A Snapshot
• What: The census is a count of everyone residing in the
United States.
• Who: All U.S. residents must be counted — people of all races
and ethnic groups, both citizens and non- citizens.
• When: Census Day is April 1, 2010. Questionnaire responses
should represent the household as it exists on this day. More
detailed socioeconomic information will be collected annually
from a small percentage of the population through the
American Community Survey.
• Why: The U.S. Constitution requires a national census
once every 10 years. The census will show state population
counts and determine representation in the U.S. House of
Representatives.
▪ How: Census questionnaires will be delivered or mailed to
households via U.S. mail in March 2010; many households
will receive a replacement questionnaire in early April.
Census workers also will visit households that do not return
questionnaires.
A Complete Count: The Importance of Census Data
• Every year, the federal government can allocate more than
$300 billion to states and communities based, in part, on
census data.
• Census data guide planning for new hospitals, roads, job
training centers, schools and more.
• Census data are used to determine the need for additional
social services, block grants and other grant programs
essential to many communities.
• Census data inform a diverse range of local initiatives, from
justifying the need for an after - school program to designating
urban revitalization areas.
2010 Census Questionnaire: Quick, Easy
and Confidential
• With only 10 questions, the 2010 Census questionnaire is
one of the shortest questionnaires in history and takes just
10 minutes to complete.
• By law, the Census Bureau cannot share an individual's
census questionnaire responses with anyone, including
other federal agencies and law enforcement entities.
The U.S. Census Bureau
is issuing a call to action for
every resident of our nation:
"BE COUNTED IN 2010."
2010 CENSUS
IT'S IN OUR HANDS
2010 CENSUS: PARTNERSHIP AT A GLANCE
Become a 2010 Census Partner
Your partnership sends a strong message to your community about the importance of the census
and the benefits of being counted. By partnering with the Census Bureau, you can help
• Spread the word about temporary census jobs in your community.
• Ensure accurate census data, which inform important funding decisions you make on behalf of
your community.
Take Action for Your Community and Country
As a partner, you will play an important role in making the 2010 Census successful by encouraging
people in your community to take part in the count. You can:
• Issue a proclamation or other public endorsement of the 2010 Census.
• Conduct "town hall" meetings or other events to encourage census participation.
• Help recruit census workers in your community.
• Provide space for Be Counted and Questionnaire Assistance Centers or for testing and training
census employees.
• Create a Complete Count Committee (CCC) in your area and invite other influential community
leaders and elected officials to join you in the effort to increase census participation.
2010 Census Timeline: Key Dates
Fall 2008
Spring 2009
Fall 2009
February - March 2010
April 1, 2010
May - July 2010
December 2010
March 2011
Recruitment begins for local census jobs for early census operations.
Census employees go door -to -door to update address lists nationwide.
Recruitment begins for census takers to support peak workload in 2010.
Census questionnaires are mailed or delivered to households.
Census Day
Census takers visit households that did not return a questionnaire by mail.
By law, Census Bureau delivers population counts to the president for apportionment.
By law, Census Bureau completes delivery of redistricting data to states.
kfi
2010 CENSUS
MIN IT'S IN OUR HANDS 1
Issued February 2009
Form D -3238 (E)
• More accurately represent your constituents' interests.
A COMPLETE AND ACCURATE COUNT
IS IN OUR HANDS
For more information about the 2010 Census, go to 2010census.gov.
,‘United States
c ensus
2010
U.S. Department of Commerce
Economics and Statistics Administration
U.S. CENSUS BUREAU
THE 2010 CENSUS
IS IMPORTANT.
It determines the
distribution of
more than $300
billion annually of
government funding
for critical community
services. It generates
thousands of jobs
across the country.
And it impacts your
voice in Congress.
YOU CAN MAKE
A DIFFERENCE.
As an influential media
organization leader, you
can raise awareness
of and encourage
participation in this
historic event. With
your help, the Census
Bureau will continue
to produce accurate
Jata, which will directly
affect the quality of life
in your community.
m
C ensus United States
2010
The Census: A Snapshot
• What: The census is a count of everyone residing in the
United States.
• Who: All U.S. residents must be counted — people of all races
and ethnic groups, both citizens and non - citizens.
• When: Census Day is April 1, 2010. Questionnaire responses
should represent the household as it exists on this day.
More detailed socioeconomic information will be collected
annually from a small percentage of the population through
the American Community Survey.
• Why: The U.S. Constitution requires a national census once
every 10 years. The census will show state population counts and
determine representation in the U.S. House of Representatives.
• How: Census questionnaires will be delivered or mailed to
households via U.S. mail in March 2010; many households
will receive a replacement questionnaire in early April.
Census workers also will visit households that do not return
questionnaires.
A Complete Count: The Importance of Census Data
• Every year, the federal government can allocate more than
$300 billion to states and communities based, in part, on
census data.
• Increased participation in the census will result in more
accurate data that media outlets can trust and share with the
public in articles and reports.
• Census information helps determine locations for schools,
roads, hospitals, job training, child -care and senior citizen
centers, and more.
• Census data determine how many seats each state will have in
the U.S. House of Representatives as well as the boundaries of
legislative districts.
2010 Census Questionnaire: Quick, Easy
and Confidential
• With only 10 questions, the 2010 Census questionnaire is
one of the shortest questionnaires in history and takes just
10 minutes to complete.
• By law, the Census Bureau cannot share an individual's census
questionnaire responses with anyone, including other federal
agencies and law enforcement entities.
The U.S. Census Bureau
is issuing a call to action for
every resident of our nation:
"BE COUNTED IN 2010."
2010 CENSUS
IT'S IN OUR HANDS
2010 CENSUS: PARTNERSHIP AT A GLANCE
Become a 2010 Census Partner
Your partnership sends a strong message to your community about the importance of the
census and the benefits of being counted. By partnering with the Census Bureau, you can help:
• Assure people that it is important - and safe - to answer the census.
• Ensure more accurate census data.
• Spread the word about temporary census jobs in your community.
Take Action for Your Community and Country
As a partner, you will play an important role in making the 2010 Census successful by encouraging
people in your community to take part in the count. You can:
• Include 2010 Census information, events and announcements in your news coverage, PSAs and
on your Web site.
• Invite Census Bureau representatives to participate in events hosted by media.
• Meet with 2010 Census spokespeople and help communicate news of the census to a wider
audience.
• Join a Complete Count Committee (CCC), an organized group of other influential community
leaders in your area dedicated to increasing participation in the census.
2010 Census Timeline: Key Dates
(Fall 2008
Spring 2009
Fall 2009
February - March 2010
April 1, 2010
May - July 2010
December 2010
March 2011
Recruitment begins for local census jobs for early census operations.
Census employees go door -to -door to update address lists nationwide.
Recruitment begins for census takers to support peak workload in 2010.
Census questionnaires are mailed or delivered to households.
Census Day
Census takers visit households that did not return a questionnaire by mail.
By law. Census Bureau delivers population counts to the president for apportionment.
By law. Census Bureau completes delivery of redistricting data to states.
2010 CENSUS
EMI IT'S IN OUR HANDS
Issued February 2009
Form D -3240 (E)
A COMPLETE AND ACCURATE COUNT
IS IN OUR HANDS.
For more information about the 2010 Census, go to 2010census.gov.
U.S. Department of Commerce
Economics and Statistics Administration
U.S. CENSUS BUREAU
YOU CAN MAKE
A DIFFERENCE.
As an influential
educator, you can
raise awareness of
and encourage
participation in this
historic event. With
your help, the Census
Bureau will continue
to produce accurate
data, which will directly
affect the quality of
life in your community.
THE CENSUS IN
SCHOOLS PROGRAM
The J.S. Census Bureau
and Scholastic Inc.. have
teamed up to create
a Census in Schools
program for the 2010
Census. The Census in
Schools program will
provide educators with
resources to teach the
nation's students about
the importance of the
census, so children can
help deliver this message
to their families. For
more information. visit
www.census.gov /schools /.
C United States
ensus
2010
The Census: A Snapshot
• What: The census is a count of everyone residing in the
United States.
•
•
Who: All U.S. residents must be counted— people of all
races and ethnic groups, both citizens and non - citizens.
When: Census Day is April 1, 2010. Questionnaire responses
should represent the household as it exists on this day.
More detailed socioeconomic information will be collected
annually from a small percentage of the population through
the American Community Survey.
• Why: The U.S. Constitution requires a national census
once every 10 years. The census will show state population
counts and determine representation in the U.S. House of
Representatives.
• How: Census questionnaires will be delivered or mailed to
households via U.S. mail in March 2010; many households
will receive a replacement questionnaire in early April.
Census workers also will visit households that do not return
questionnaires.
A Complete Count: The Importance of Census Data
• Every year, the federal government can allocate more than
$300 billion to states and communities based,
in part, on census data.
• Census data affect school budgets. including the
distribution of Title I funding and college tuition grant
and loan programs.
• Community planners use census data to determine where to
build new schools, develop public transportation and create
new roads.
• Census data affect your voice in Congress as well as the
redistricting of state legislatures, county and city councils
and voting districts.
2010 Census Questionnaire: Quick, Easy
and Confidential
• With only 10 questions, the 2010 Census questionnaire is
one of the shortest questionnaires in history and takes just
10 minutes to complete.
• By law, the Census Bureau cannot share an individual's
census questionnaire responses with anyone, including
other federal agencies and law enforcement entities.
The U.S. Census Bureau
is issuing a call to action for
every resident of our nation:
"BE COUNTED IN 2010."
2010 CENSUS
IT'S IN OUR HANDS
2010 CENSUS: PARTNERSHIP AT A GLANCE
Become a 2010 Census Partner
Your partnership sends a strong message to your community about the importance of the census
and the benefits of being counted. By partnering with the Census Bureau, you can help:
• Shape school budgets.
• Build awareness of the Census in Schools program, which teaches students and their families
about demography, civics and the value of being counted.
• Spread the word about temporary census jobs in your community.
Take Action for Your Community and Country
As a partner, you will play an important role in making the 2010 Census successful by encouraging
people in your community to take part in the count. You can:
• Use Census in Schools lessons within your school curriculum or organization. Visit
www.census.gov /schools/ for free K -12 lesson plans and other materials.
• Impress on students that children have traditionally been "hard -to- count" and that they should
encourage their parents /guardians to complete the questionnaire.
• Include information about the 2010 Census in school newsletters and newspapers, cn school
marquees, at parent - teacher conferences and in school or campus lobbies.
• Participate in speaking opportunities at your education conferences, school symposiums, and
school board or parent meetings.
• Provide space for Be Counted sites and Questionnaire Assistance Centers or for testing and
training census employees.
• Join a Complete Count Committee (CCC), an organized group of other influential leaders in your
area dedicated to increasing participation in the census.
2010 Census Timeline: Key Dates
(Fall 2008
Spring 2009
Fall 2009
Spring 2009
February - March 2010
April 1, 2010
May - July 2010
December 2010
March 2011
Recruitment begins for local census jobs for early census operations.
Census employees go door - to - door to update address lists nationwide.
Recruitment begins for census takers to support peak workload in 2010 and
Census in Schools materials become available.
Census in Schools Web site is launched.
Census questionnaires are mailed or delivered to households.
Census Day
Census takers visit households that did not return a questionnaire by mail.
By law, Census Bureau delivers population counts to the president for apportionment.
By law, Census Bureau completes delivery of redistricting data to states.
2010 CENSUS
6A11.1 IT'S IN OUR HANDS
Issued February 2009
Form D -3237 (E)
A COMPLETE AND ACCURATE COUNT
IS IN OUR HANDS.
For more information about the 2010 Census, go to 2010census.gov.
United States
census
2010
U.S. Department of Commerce
Economics and Statistics Administration
U.S. CENSUS BUREAU
THE 2010 CENSUS
IS IMPORTANT.
It determines the
distribution of
more than $300
billion annually of
government funding
for critical community
services. It generates
thousands of jobs
across the country.
And it impacts your
voice in Congress.
YOU CAN MAKE
A DIFFERENCE.
As an influential
community-L:,,,::i
organization leaLler,
you can ensure the
people you represent
are fully counted. 'vNith
your help, the Census
Bureau will continue
to produce accurate
data, which will directly
affect the quality of life
in your community.
•
UnitedStates The U.S. Census Bureau
C ens u s is issuing a call to every resident of our nation:
"BE COUNTED IN 2010."
2010
The Census: A Snapshot
• What: The census is a count of everyone residing in the
United States.
• Who: All U.S. residents must be counted — people of all
races and ethnic groups, both citizens and non- citizens.
• When: Census Day is April 1, 2010. Questionnaire responses
should represent the household as it exists on this day.
More detailed socioeconomic information will be collected
annually from a small percentage of the population through
the American Community Survey.
• Why: The U.S. Constitution requires a national census
once every 10 years. The census will show state population
counts and determine representation in the U.S. House of
Representatives.
• How: Census questionnaires will be delivered or mailed to
households via U.S. mail in March 2010; many households
will receive a replacement questionnaire in early April.
Census workers also will visit households that do not return
questionnaires.
A Complete Count: The Importance of Census Data
• Every year, the federal government can allocate more than
$300 billion to states and communities based, in part, on
census data.
• Census data can be used for writing grant proposals.
• Community planners and governments rely on census data
to determine where there is a need for additional social
services and funding.
• Census data can help you estimate the number of potential
volunteers in your community and the number of residents
who may need your services.
2010 Census Questionnaire: Quick, Easy
and Confidential
• With only 10 questions, the 2010 Census questionnaire is
one of the shortest questionnaires in history and takes just
10 minutes to complete.
• By law, the Census Bureau cannot share an individual's
census questionnaire responses with anyone, including
other federal agencies and law enforcement entities.
2010 CENSUS
IT'S IN OUR HANDS
2010 CENSUS: PARTNERSHIP AT A GLANCE
2010 CENSUS
IT'S IN OUR HANDS if
Issued February 2009
Form D -3236 (E)
• Issue a proclamation or other public endorsement of the 2010 Census.
• Create a Complete Count Committee (CCC) in your area and invite other influential community
leaders to join you in the effort to increase census participation.
Become a 2010 Census Partner
Your partnership sends a strong message to your community about the importance of the census
and the benefits of being counted. By partnering with the Census Bureau, you can help:
• Ensure accurate census data, which guide funding decisions for your community and affect your
representation in Congress.
• Spread the word about temporary census jobs in your community.
• Reassure your community it is safe to answer the census.
• Include 2010 Census information in newsletters, on bulletin boards, in lobbies and online.
• Help recruit applicants for 2010 Census positions, providing jobs to those in need in your
community.
• Provide space for Be Counted sites and Questionnaire Assistance Centers or for testing and
training census employees.
Take Action for Your Community and Country
As a partner, you will play an important role in making the 2010 Census successful by encouraging
people in your community to take part in the count. You can:
• Answer questions and help people overcome misconceptions about the 2010 Census. Share
the benefits of being counted and reassure your community their questionnaire responses
are confidential.
2010 Census Timeline: Key Dates
%United States
census
2010
Fall 2008
Spring 2009
Fall 2009
February - March 2010
April 1, 2010
May - July 2010
December 2010
March 2011
Recruitment begins for local census jobs for early census operations.
Census employees go door -to -door to update address list nationwide.
Recruitment begins for census takers to support peak workload in 2010.
Census questionnaires are mailed or delivered to households.
Census Day
Census takers visit households that did not return a questionnaire by mail.
By law, Census Bureau delivers population counts to the president for apportionment.
By law, Census Bureau completes delivery of redistricting data to states.
A COMPLETE AND ACCURATE COUNT
IS IN OUR HANDS.
For more information about the 2010 Census, go to 2010census.gov.
U.S. Department of Commerce
Economics and Statistics Administration
U.S. CENSUS BUREAU
Complete Count Committee Guide
IT'S IN OUR HANDS
USCENSH'SBUREAU
www.census.gov /2010census
U.S. Department of Commerce
Economics and Statistics Administration
U.S. CENSUS BUREAU
Issued November 2008
D -1280
United States
Census
2010
TABLE OF CONTENTS
Message From the Director 3
Why Do We Take the Census? 5
How Are Census Data Used? 6
Are Census Data Really Confidential? 7
What is a Complete Count Committee (CCC)? 8
How Do You Organize a Complete Count Committee? 9
State Government Complete Count Committees 9
Local Government Complete Count Committees 11
Community Complete Count Committees 12
When Should a Complete Count Committee Organize? 14
What Is the Subcommittee Structure of a Complete Count Committee? 15
Suggested Schedule for the Complete Count Committee 17
Summary: What Are the Benefits of a Complete Count Committee? 19
Appendix A: 50 Ways Census Data Are Used 20
Appendix B: Understanding the Language of the 2010 Census 21
Regional Office Contact List 24
2010 Census Complete Count Committee Guide 1
Every decade since 1 790, the U.S. Census Bureau has conducted a constitutionally mandated census to
determine the number of people living within the United States and our territories. These data are used by
our nation's leaders to help make vital decisions on behalf of all residents, including reapportionment and
redistricting. Census data also affect how more than $300 billion in federal funds are distributed to tribal,
state, and local governments each year.
One of the primary goals of the 2010 Census is to increase the national mailback response rate. This not
only reduces the overall cost of the census, but it also increases the accuracy of these data as well. Tribal,
state, and local governments, as well as community and business organizations can help us achieve this
goal by bringing local knowledge and expertise to the process.
The Complete Count Committee is a major vehicle for planning and implementing local, targeted efforts
that will uniquely address the special characteristics of your community. The role of the Complete Count
Committee will be to plan and implement local outreach efforts to publicize the importance of the
2010 Census. The work of this committee will be innovative, exciting, and rewarding.
The 2010 Census Complete Count Committee Guide provides guidelines for the active involvement of
government officials, community leaders, and businesses in promoting the 201 0 Census to residents in
your area. The guide suggests a structure for organizing a local campaign, provides examples of activities
that may be implemented, and gives a timetable for these activities. If you have any questions about the
guide or how to get started forming your own Complete Count Committee, please refer to the back of this
guide for your local Census Bureau Regional Office or visit <www.census.gov /2010Censu.s>.
Your participation in the 2010 Census program is voluntary. However, many government officials and
community leaders understand that their participation is vital to help ensure an accurate and complete
count of their community.
The Census Bureau is strongly committed to the most accurate and efficient census in 2010. With your
help, we will ensure every resident is counted once —only once —and in the right place. We look forward
to partnering with you to obtain an accurate count for your community.
Sincerely,
/r
Steve H. Murdock
Message
From the Director
U.S. Census Bureau
2010 Census Complete Count Committee Guide 3
2 2010 Census Complete Count Committee Guide
2010 Census Complete Count Committee Guide
WHY DO WE
TAKE THE
CENSUS?
• The U.S. Constitution (Article I, Section 2) mandates a
headcount every 10 years, of everyone residing in the
United States: in all 50 states, Puerto Rico, and the Island
Areas. This includes people of all ages, races, ethnic
groups, citizens, and noncitizens. The first census was
conducted in 1 790 and has been carried out every
10 years since then.
• The next census occurs in 2010. The population totals
from this census will determine the number of seats
each state has in the House of Representatives. States
also use the totals to redraw their legislative districts.
• The U.S. Census Bureau must submit state popula-
tion totals to the President of the United States by
December 31, 2010.
• The totals also affect funding in your community, and
data collected in the census help inform decision makers
how your community is changing. Approximately $300
billion in federal funding is distributed to communities
each year.
Will the 2010 Census be the same as 2000?
No, there are some important changes:
• 2010 Census will be short form only just 10
easy questions.
• The long form is now part of the annual American
Community Survey.
• Handheld computers with Global Positioning System
will be used to check our address list in 2009.
2010 Census Complete Count Committee Guide
6
HOW ARE CENSUS
DATA USED?
Census data are widely and wisely used.
Determining congressional seats and federal funding is just a
hint of the many important uses of census data. Take a look
at examples below and refer to the appendix for even more
uses of census data. (See Appendix A: 50 Ways Census Data
Are Used.)
• The federal government uses population data to
allocate funds in a number of areas:
• Title 1 grants to educational agencies
(school districts across the nation)
• Head Start programs
• Women, Infants, and Children (WIC) (food grants)
• Public transportation
• Road rehabilitation and construction
• Programs for the elderly
• Emergency food and shelter
• Empowerment zones
• The data help the private sector as well as state and
federal governments determine where jobs and job
programs are needed.
• Census data help potential homeowners research prop-
erty values, median income, and other demographic
information about a particular community.
• Corporations use population data for market research to
determine locations for commercial enterprises, such as
food stores, pharmacies, and other essential services.
2010 Census Complete Count Committee Guide
ARE CENSUS
DATA REALLY
CONFIDENTIAL?
• ABSOLUTELY!
• Your answers are protected by law (Title 13 of the
U.S. Code, Section 9) and are strictly confidential. It
is illegal for the Census Bureau, or its employees, to
share your personal information with any other govern-
ment agency —not law enforcement, IRS, Welfare, FBI,
Immigration, etc.
• No court of law, not even the President of the United
States, can access your individual responses.
1953— During the Truman administration, the White House
had to undergo renovation. It was necessary to relocate the
President until the renovation was completed. The Secret Service
requested from the Census Bureau information on residents liv-
ing in the proposed relocation area for the purpose of performing
background checks. However, because census data are ABSOLUTELY
CONFIDENTIAL, even to the President, the request was denied.
President Truman spent his exile at Blair House.
• Census workers must pass security and employment
reference checks and are highly motivated to protect your
answers. All Census Bureau employees are subject to a
5250,000 FINE AND /OR A 5 - YEAR PRISON TERM for dis-
closing any information that could identify a respondent
or household.
1980--Armed with a search warrant authorizing them to
seize census documents, four FBI agents entered the Census Bureau's
Colorado Springs office. No confidential information was ever
released because a census worker held off the agents until her
superiors resolved the issue with the FBI.
2010 Census Complete Count Committee Guide 7
WHAT IS A
COMPLETE COUNT
COMMITTEE (CCC)?
How Does a Complete Count
Committee Work?
Now that you are familiar with what a census is and why
we conduct a census every 10 years, you can appreciate
how much work is required to count every resident living
in the country. The Census Bureau cannot do this alone.
We require the assistance of partners — individuals, groups,
and organizations across the nation that can help us
build awareness about the census, why it is important,
and encourage their community to participate. One very
effective way to accomplish this is through Complete Count
Committees.
What Is a Cornpiete Count Committee?
A Complete Count Committee (CCC) is a volunteer
committee established by tribal, state, and local governments,
and /or community leaders, to increase awareness about the
census and motivate residents in the community to respond.
The committees work best when they include a cross section
of community representatives from government agencies,
education, business, religious organizations, and the media.
The CCC is charged with developing and implementing a
plan designed to target the unique characteristics of their
community.
Complete Count Committees (CCCs) come in different
types and sizes, depending on how they are organized and
where they are located. The following table gives you an idea
of the types and sizes that are most common.
2010 Census Complete Count Committee Guide
Type of
CCC
State
Local
Community
Responsible
Body
State government
Local government
(Regional, County,
City, Town)
Community
organization/
leader
Size
Large
Large,
Medium,
or Small
Large,
Medium,
or Small
Location
Statewide
Urban,
Rural, or
Suburban
Urban,
Rural, or
Suburban
Government - sponsored CCCs may have a state,
regional, or local focus, and operate within the
jurisdiction of their highest elected official(s). Local
government CCCs may include more than one
jurisdiction. Community- sponsored CCCs may be
organized by a community group or a coalition of
community groups. A CCC may also be assumed
by or assigned to an existing committee or group
such as a city planning board, a regional planning
commission, or a local community committee.
Once the CCC members have been identified,
chairpersons may wish to divide the members
into subcommittees based on the activities that
the committee plans to undertake. For example,
a media subcommittee may be formed to identify
local officials and other persons of influence to
record public service announcements (PSAs) and
appear on local television and radio shows about
the census. A second subcommittee might be on
education, targeting the schools, colleges, and uni-
versities with promotional materials and ensuring
that the Census in Schools materials are being
used by schools across the state. Another may be
a business subcommittee that targets businesses
and encourages them to post census materials and
sponsor local events. Other possible subcommittees
may include a faith -based focus to reach religious
groups in a community or a youth focus to target
organizations providing services to children, such
as Head Start or day care centers. The type of
subcommittee created is really based on the needs
of the community the CCC serves or the focus of
committee outreach. Tailor subcommittees to meet
the community needs. Examples of subcommittees
and what they do are covered under "What is the
subcommittee structure of a Complete Count
Committee ?" on page 1 5.
The common thread among all CCCs is that they
are a team.
CCCs are a team:
• Charged with influencing members of their
community to complete the 2010 Census
questionnaire in a timely and accurate
manner.
• Of community members that will lead their
community in the promotion of a 2010 Census
awareness campaign from now through
October 2010.
Why Form a Complete Count
Committee?
A Complete Count Committee should be
formed to:
• Increase the response rate for residents mailing
back their questionnaire through a focused,
structured, neighbor -to- neighbor program.
• Utilize the local knowledge, expertise, and
influence of each Complete Count Committee
member to design and implement a census
awareness campaign targeted to the commu-
nity.
• Bring together a cross section of community
members whose focus is 2010 Census aware-
ness.
The CCC speaks the language of its community,
therefore establishing an information highway that
even the Internet cannot rival— neighbor informing
neighbor.
The CCC makes sure each resident is aware of the
importance of an accurate census count.
How Do You Organize a
Complete Count Committee?
Based on the previous table, there are three types
of Complete Count Committees, state government -
sponsored, local government- sponsored, or
community- sponsored. Let's take a look at each
of these and review the differences between the
committee types and sizes. Knowing what the
differences are will help determine how to form
your Complete Count Committee.
State Government Complete
Count Committees
The Governor of the state, who appoints individuals
to serve as members on the committee, typically
creates state Complete Count Committees. The
committee may be chaired by an individual desig-
nated by the Governor, such as the Governor's
Liaison or staff from the State Data Center. State
CCCs may be fairly large with anywhere from 20 to
100 members. The committee members should be
representative of the residents of the state and have
2010 Census Complete Count Committee Guide 9
the time and commitment needed for a successful
committee. State CCCs typically have members
from various state agencies, local government
agencies, schools, churches, media, and community
organizations. Tap groups or organizations that
will best help you implement and achieve your
goals. State CCCs may operate with or without a
subcommittee structure. Examples of subcommittees
and what they do are covered under "What is the
subcommittee structure of a Complete Count
Committee ?" on page 15.
State CCCs often have a better understanding of the
economic impact of a complete count and are highly
motivated to develop a comprehensive outreach
plan. They tend to have more resources (funds
and /or staff) to support a CCC.
Examples of State Complete
Count Committee Strategies
Several states organized Complete Count
Committees in Census 2000, and we can look
to them for best practices. The important thing
to remember is to do the best you can with the
resources you have. Here are some suggested
strategies that worked well for them:
• Allocate state funds for implementation of
the state CCC.
• Develop an action plan.
• Assign staff to work with the state CCC.
• Set clear, achievable goals and objectives.
• Identify targets (populations or areas) for
aggressive outreach through—
+ direct community outreach— touching as
many people as possible through swap meets,
sports events, festivals, parades, etc.
• strategic partnerships with counties, schools,
state agencies, and community -based organi-
zations.
• a state media campaign with a catchy slogan.
Example: California state CCC in 2000 used
the slogan "California, You Count!"
• Coordinate activities with local CCCs throughout
the state.
• Develop a state 2010 Census Web site
with links to the Census Bureau Web site.
• Create promotional materials and items for
populations or areas identified.
• Create events in key areas where none exist.
Sample Activities of State
Complete Count Committees
2008 -2009
• Allocate funds to conduct CCC outreach.
• Encourage local governments to form Complete
Count Committees.
• Develop a list of barriers or concerns that might
impede the progress of the 2010 Census in your
state, such as pockets of populations speaking a
language other than English, recent immigrants,
and significant numbers of children under age
18. Explore ways /activities to address or
overcome these barriers.
• Develop and implement activities to involve
state government employees in 2010 Census
awareness campaign.
• Include the 2010 Census logo and messages on
letterhead, brochures, newsletters, and Web site.
• Display census information /materials in all state
government buildings.
• Sponsor a contest to create a state slogan and/
or mascot for promoting the 2010 Census.
January — March 2010
▪ Add census messages to meetings and corres-
pondence.
• Implement major promotional events around
mailout of questionnaires and nonresponse
follow -up.
• Provide information on federally funded
programs that have benefited the state.
• Saturate targeted areas with census information
that is easy -to -read and understand.
• Change telephone hold messages in state offices
to remind residents to complete and return their
questionnaire immediately.
April 2010
• Have government employees answer the phones
with a 2010 Census message.
• Change telephone hold messages in state offices
to one that encourages residents to cooperate
with the census workers that may come to their
home if they don't return their questionnaire.
10 2010 Census Complete Count Committee Guide
May -July 2010
• Prepare final report of committee activities and
provide a copy of your report to your regional
census contact person.
Local or Tribal Government
Complete Count Committees
Local Complete Count Committees are formed by
the highest elected official in that jurisdiction, such
as a mayor, county commissioner, tribal leader, or
regional chairman. The highest elected official may
appoint a chair of the CCC and may then appoint
residents of the community to serve as members of
the CCC. Members appointed could be representative
of a cross section of the community, be willing
and able to serve until the census is over, and help
implement a creative outreach campaign in areas
that may pose a challenge in 2010. Members could
include persons from the areas of education, media,
business, religion, and community groups. Most
local government CCCs are small to medium size
depending on the jurisdiction. A town may have a
small committee with only 3 -5 members, while a city
CCC may be medium to large size with anywhere
from 10 to more than 100 members, depending on
the size of the city or tribe.
Both county and regional CCCs, since they cover
a larger geography, tend to be larger in size with
20 -50 members. The size and number of members
depends on what works best for each jurisdiction
and what will make the most effective and successful
committee. Mayors, county commissioners, and
heads of regional boards understand the importance
of getting a complete and accurate census count
and how census data impacts their communities.
In previous censuses, experience has shown that
local government CCCs are more productive with
subcommittee structure.
Examples of subcommittees and what they do are
covered under "What is the subcommittee structure
of a Complete Count Committee ?" on page 1 5.
Examples of Local and Tribal Complete
Count Committee Strategies
Nationwide, there were 1 1 ,800 Complete Count
Committees formed in Census 2000, and the major-
ity of them were local government committees. Here
are some suggested strategies that worked for them:
• Allocate funds for the CCC, and assign a staff
person to work with the committee.
• Set clear, achievable goals and objectives.
• Identify areas of the community that you want to
target, either a geographical area or a population
group that might be hard to count.
• Use a "grassroots" approach, working with
community -based organizations and groups
who have direct contact with residents,
especially those who may be hard to count.
• Create promotional materials and products
customized for your area.
• Implement special events such as a Census Day
"Be Counted" parade.
Sample Activities of Local Complete
Count Committees
2008 -2009
• Develop a list of barriers or concerns that might
impede the progress of the 2010 Census in
your local area, such as recent immigrants,
non - English speaking groups, high crime areas,
and communities with gated residents. Explore
ways /activities to address or overcome those
barriers.
• Create ways to dispel myths and alleviate fears
about the privacy and confidentiality of census
data.
• Place census messages in water bills, property
tax bills, and other correspondence generated
by the jurisdiction.
• Develop and implement activities to involve
local government employees in 2010 Census
awareness campaign.
• Encourage corporations to become official
sponsors of your census activities.
• Have census banners, posters, and other
signage placed in highly visible public locations.
• Include the 2010 Census logo and message on
bus schedules, brochures, newsletters, and
your local jurisdiction Web site.
• Sponsor a census booth at county fairs,
carnivals, and festivals (especially cultural or
ethnic celebrations).
• Sponsor a contest to design a sticker or poster
promoting the 2010 Census.
• Have census information available during voter
registration drives.
2010 Census Complete Count Committee Guide 1 1
January -March 2010
• Add a census message to all meetings, events,
and correspondence.
• Provide information on federally funded
programs that have benefited the community.
• Plan a major promotional event around the
mailout of census questionnaires.
• Saturate public access areas with easy -to-
read and understandable census information
customized for your community.
• Ask elected officials to encourage residents to
complete and return questionnaires immediately.
• Place a census message on all municipal
marquees urging residents to complete and
return their questionnaires.
April 2010
• Place public service announcements in local
media encouraging residents to cooperate
with census workers.
Community Complete
Count Committees
Community Complete Count Committees are often
formed in areas that do not have a government
CCC or areas that may require a more targeted
outreach approach. Community CCCs may be
formed by a community group /organization or a
coalition of several organizations. For example, an
organization in a predominantly elderly community
may want to form a community CCC in order
to build awareness among that population and
encourage them to respond when questionnaires
are delivered. A tenant's association may form a
committee to educate tenants about the census and
help those needing assistance in completing their
questionnaire. Community CCCs identify their own
chair and committee members. They may choose
residents who are influential leaders or gatekeepers
in the community to serve as members or others
that will help accomplish the goals of the committee.
Community CCCs are usually small to medium in
size with anywhere from 5 to 25 members depend-
ing on the sponsoring organization(s) and the size
of the community it represents.
Small committees may not need subcommittees,
however, larger committees may find this structure
helps them focus and work more effectively.
Examples of Community Complete
Count Committee Strategies
A number of organizations formed community
Complete Count Committees in Census 2000.
Some examples of these organizations are
Community Action groups, Hispanic Service Center,
Delta Sigma Theta Sorority, and Human Development
Commission. Here are some suggested strategies
that worked for them:
• Set clear, achievable goals and objectives for
your committee.
• Identify what your committee will focus on.
Some examples include increasing the response
rate in public housing communities among
cultural /ethnic groups in your area or among
students in colleges /universities, outreach and
promotion to youth or elderly in the community,
or a global approach if no other CCCs are in
the area.
• Develop an action plan that will include activi-
ties, events, etc., which will support your efforts
and help you meet your goals and objectives.
• Create promotional materials that appeal to your
focus areas, if resources are available.
• Implement special events that will generate
interest and participation in the census.
Sample Activities of Community
Complete Count Committees
2008 -2009
• Identify organizations in the community that
can provide space for Questionnaire Assistance
Centers and will serve as a Be Counted site.
Pass this information on to your census contact
person.
• Make a list of community -based organizations
in your area. Hold a meeting with leaders of the
organizations and solicit their help in creating
a census awareness campaign targeted for
community residents.
• Check the community calendar in your area for
events. Contact event organizers to see if you
can a have a census table or pass out census
materials to increase awareness.
• Plan and solicit sponsors for a "Census Day/
Night Street Festival" in late 2009. Think of
creative games or activities where census
information can be incorporated.
• Develop a 2009 Census Activity Calendar, ask
organizations to choose a month in which they
will sponsor census activities or promote census
awareness.
12 2010 Census Complete Count Committee Guide
• Ask organizations to include a census article
or message in all of their publications from
April 2009 to August 2010.
January through March 2010
• Encourage organizations to include 2010 Census
on the agenda of their meetings, workshops, or
conferences.
• Distribute /post fliers announcing the delivery of
the census questionnaire at busy locations in
the community.
• Check with your census contact person about
the locations of Questionnaire Assistance
Centers and Be Counted sites in your commu-
nity. Get signs from the contact person with
the days and times the centers will be open.
If signs are not available, make and post them
as a committee project.
• Sponsor a "Little Miss /Mr. Census" contest and
have the winners complete and mail a "symbolic"
census questionnaire.
April 2010
• Encourage residents to complete and mailback
their census questionnaires.
• Plan a Census Day event to motivate community
response.
• Check with your census contact person about
response rates for your community. If rates are
low, plan special events or activities to motivate
residents to respond.
• Remind residents if they don't mailback their
questionnaire a census worker may come to
their home. Encourage residents to cooperate
with census workers.
May 2010
• Continue to encourage community residents
to cooperate with census workers.
• Evaluate what worked best for your community
and briefly report this information to your
census liaison.
• Celebrate your success and thank all those
involved in making it happen.
2010 Census Complete Count Committee Guide 13
14
WHEN SHOULD A
COMPLETE COUNT
COMMITTEE
ORGANIZE?
Get Organized RIGHT NOW!
• Although the 2010 Census questionnaires will not
be delivered to households until mid -March of 2010,
the census awareness campaign should start TODAY.
Residents will begin to experience, by the end of 2008,
some type of census operation such as address listing.
These operations are necessary to verify the accuracy
and location of each address in the United States.
• The immediate formulation of a Complete Count
Committee will ensure that local residents are kept
abreast of the various census operations before the
information is nationally circulated.
• The more informed residents are about the 2010 Census
operations, the better their understanding of the census
process becomes, thus increasing their willingness to be
a part of the successful enumeration in 2010.
2010 Census Complete Count Committee Guide
WHAT IS THE
SUBCOMMITTEE
STRUCTURE OF A
COMPLETE COUNT
COMMITTEE?
The Structure
• The Census Bureau regional staff will serve as a liaison or
an informational resource.
• The operation of the Complete Count Committee flows
from the highest elected official or community leader to
the chairperson, the committee members, and /or to the
community at large.
• The highest elected official or community leader
appoints a chairperson. The chairperson is the liaison
or main source of contact between the Complete Count
Committee and the Census Bureau.
• The chairperson collaborates with the highest elected
official or community leader to select subcommittee
chairs.
• The Complete Count Committee should involve every
aspect of a local community in its subcommittee
structure — government, education, faith - based, media,
community -based organizations, business, and recruiting.
The U.S. Census Bureau does not manage the
Complete Count Committee.
The following are examples of a typical subcommittee struc-
ture. Other subcommittees may be formed based on the
focus of the CCC or the needs of the community. Examples
of other subcommittee topics are migrant and seasonal
farmworkers, children /youth services, immigrants, senior
services, and the disabled community.
Government subcommittee — Assists in all activities
between the Census Bureau and the local government, such
as participation in decennial geography programs, free space
2010 Census Complete Count Committee Guide 1 5
for Questionnaire Assistance Centers, and identifying
other resources for CCC activities.
Education subcommittee — Facilitates census
awareness for local schools from prekindergarten
through twelfth grade, as well as postsecondary
education institutions in the area. May also
encourage school administrators, teachers, and
students to use Census In Schools materials.
Faith - based subcommittee — Creates and coordi-
nates activities and materials that can be used by
any local faith -based institution in the promotion
of the 2010 Census awareness and participation.
Media subcommittee — Creates and facilitates
ways to get the census message to all community
residents, using all available sources such as local
newspapers, newsletters, fliers, local festivals,
billboards, radio, and television.
Community -based organizations
subcommittee — Collaborates with community
organizations to inform residents of the importance
of participating in the 2010 Census and the benefits
derived from census data.
Business subcommittee — Creates and coordi-
nates activities that involve businesses in census
awareness, such as distribution of census infor-
mation and census messages on packaging (grocery
bags), and the inclusion of the census logo and
message on sales promotion materials.
Figure 1.
Sample Organizational Chart
CHAIRPERSON
(Liaison)
GOVERNMENT EDUCATION FAITH- BASED MEDIA
SUBCOMMITTEE SUBCOMMITTEE SUBCOMMITTEE SUBCOMMITTEE
Recruiting subcommittee — Disseminates informa-
tion about census job openings for the 2010 Census.
Information will include the number of jobs avail-
able, types of jobs available, and the locations of
testing and training sites.
The subcommittee chairpersons may recruit mem-
bers for their respective teams. The ideal candidates
for a Complete Count Committee are those com-
munity members who have expertise, influence, and
experience in the area of the respective committee.
Committees are more productive and successful if
willing to invest time, resources, and energy in this
project.
Figure 1 is a sample Complete Count Committee
organizational chart. The organizational chart is a
guide to assist in forming a CCC and implementing
the CCC plan. Once discussion has started about the
focus and goals of the committee, subcommittees
and /or activities may be added to fit the customized
plan.
Both the government -led and the community -led
Complete Count Committee operation flows
the same, from chairperson to committee and /or
subcommittees and then to the community at large.
The community CCC essentially functions the same
as the governmental CCC.
COMMUNITY -
BASED
ORGANIZATIONS
SUBCOMMITTEE
BUSINESS RECRUITING
SUBCOMMITTEE SUBCOMMITTEE
16 2010 Census Complete Count Committee Guide
Suggested Schedule for
the Complete Count
Committee
Now Through March 2010
Action Steps
2008 Summer and Fall
• Highest elected official or community leader
meets with regional office partnership staff
to discuss forming a partnership for the
2010 Census and the establishment of a
Complete Count Committee.
■ Highest elected official or community leader
appoints the chairperson of the CCC.
• Highest elected official or community leader, with
the assistance of the chairperson, appoints the
subcommittee chairpersons (if necessary).
• Highest elected official or community leader
holds a press conference to announce the
formation of a CCC and the appointment of
the chairperson.
• Official or community leader issues a
proclamation /resolution stating that it will
formulate a Complete Count Committee for
the 2010 Census.
2008 Fall and Winter
• Hold first Complete Count Committee meeting:
• Give an overview of the roles and
responsibilities of a CCC.
• Select a secretary to record minutes
of meetings.
• Establish committees (if necessary).
• Develop a plan of action for 2010 Census
awareness campaign to cover the period
from now through October 2010.
• Set a schedule for the CCC meetings as
well as the subcommittees.
February December 2009
• CCC members participate in census CCC
training.
■ Hold regularly scheduled meetings to report on
tasks and subcommittee activities.
• Proceed with census awareness activities
generated by each subcommittee.
• Evaluate the activities for effectiveness.
• Modify action plan as needed.
• Saturate community with at least one census
awareness activity each month.
January 2010
• Hold monthly CCC and subcommittee meetings.
■ Finalize plans for activities surrounding question-
naire delivery days and Census Day activities.
■ Review task lists and subcommittee activity
plans.
• Proceed with 2010 Census activities generated
by subcommittees.
• Finalize plans for activities to encourage residents
to complete and return census questionnaires.
• Develop and finalize plans for motivating resi-
dents who do not return their questionnaires
to cooperate with census workers during non -
response follow -up. Plan these activities for
April 2010.
February 2010
• Hold regular CCC and subcommittee meetings.
■ Review and modify, as needed, plans for ques-
tionnaire delivery and Census Day activities.
• Review and modify, as needed, plans for residents
who do not respond.
• Finalize plans for all activities scheduled for
March and April.
• Check with subcommittee chairs on the number
and location of Questionnaire Assistance Centers
and Be Counted Sites. Publicize the location,
dates, and times of operations in the community.
March 2010
Countdown to Census Day
■ Review and implement activities leading to
Census Day —April 1, 2010.
• Finalize plans for all activities planned for the
end of March and the month of April.
• Proceed with activities generated by subcommit-
tees.
• Send press release highlighting 2010 Census
activity schedule.
• Encourage community members to participate
with census workers during address canvassing
operations.
2010 Census Complete Count Committee Guide 1 7
Census Day —April 1, 2010
April 2010
The time has come to act.
• Implement Census Day activities.
• Hold daily activities to encourage residents
to complete questionnaires accurately and to
return them quickly.
• Evaluate activities and make changes as
necessary.
• Prepare to implement activities for residents
that did not return their questionnaire.
• Implement activities to keep the census
awareness and interest strong.
May July 2010
Nonresponse follow -up
• Use all sources to encourage residents to
cooperate with census workers.
• Continue to meet regularly to give and receive
2010 Census progress reports.
• Prepare summary report of CCC activities,
operations, and member feedback.
• Celebrate the success of the 2010 Census
enumeration and recognize the efforts of the
CCC members.
2010 Census Complete Count Committee Guide
2010 Census Complete Count Committee Guide
SUMMARY:
WHAT ARE THE
BENEFITS OF A
COMPLETE COUNT
COMMITTEE (CCC)?
The CCC speaks the language of and knows the pulse of its
community, therefore establishing an information highway
that even the Internet cannot rival— neighbor informing
neighbor.
The CCC will help ensure an accurate 2010 Census count.
The CCC gains valuable knowledge about the census process
at the local level and develops a plan to impart that know-
ledge to each and every resident as only a neighbor and
fellow stakeholder can do.
The CCC increases the participation ratio and the response
rate by continuing awareness of the 2010 Census through
July of 2010.
19
APPENDIX A:
50 Ways Census Data Are Used
• Decision making at all levels of government.
• Drawing federal, state, and local legislative
districts.
• Attracting new businesses to state and local
areas.
• Distributing over $300 billion in federal funds
and even more in state funds.
• Forecasting future transportation needs for all
segments of the population.
• Planning for hospitals, nursing homes, clinics,
and the location of other health services.
• Forecasting future housing needs for all segments
of the population.
• Directing funds for services for people in poverty.
• Designing public safety strategies.
• Development of rural areas.
Analyzing local trends.
• Estimating the number of people displaced by
natural disasters.
• Developing assistance programs for American
Indians and Alaska Natives.
• Creating maps to speed emergency services to
households in need of assistance.
• Delivering goods and services to local markets.
• Designing facilities for people with disabilities,
the elderly, or children.
• Planning future government services.
• Planning investments and evaluating financial
risk.
• Publishing economic and statistical reports
about the United States and its people.
• Facilitating scientific research.
• Developing "intelligent" maps for government
and business.
• Providing proof of age, relationship, or residence
certificates provided by the Census Bureau.
• Distributing medical research.
• Reapportioning seats in the House of
Representatives.
• Planning and researching for media as backup
for news stories.
• Providing evidence in litigation involving land
use, voting rights, and equal opportunity.
• Drawing school district boundaries.
• Planning budgets for government at all levels.
• Spotting trends in the economic well -being of
the nation.
• Planning for public transportation services.
• Planning health and educational services for
people with disabilities.
• Establishing fair market rents and enforcing
fair lending practices.
• Directing services to children and adults with
limited English language proficiency.
• Planning urban land use.
• Planning outreach strategies.
• Understanding labor supply.
• Assessing the potential for spread of
communicable diseases.
• Analyzing military potential.
• Making business decisions.
• Understanding consumer needs.
• Planning for congregations.
• Locating factory sites and distribution centers.
• Distributing catalogs and developing direct mail
pieces.
• Setting a standard for creating both public and
private sector surveys.
• Evaluating programs in different geographic
areas.
• Providing genealogical research.
• Planning for school projects.
• Developing adult education programs.
• Researching historical subject areas.
• Determining areas eligible for housing assistance
and rehabilitation loans.
20 2010 Census Complete Count Committee Guide
APPENDIX B:
Understanding the Language
of the 2010 Census
Glossary
The 2010 Census From A to Z
Advance Letter
A Census Bureau letter sent to alert households that
the census questionnaire will be mailed or delivered
to them soon.
American Community Survey (ACS)
A monthly sample household survey conducted by
the Census Bureau to obtain information similar to
the long -form census questionnaire. The ACS is sent
to a small percentage of the U.S. population on a
rotating basis. First tested in 1995, it will replace
the long form for the 2010 Census. Since 2004, ACS
has provided annual data for social and economic
characteristics for many geographic entities and
population groups.
Be Counted Site
The Be Counted program provides a means for
people who believe they were not counted to be
included in the 201 0 Census. Special Be Counted
census forms in five different languages— Spanish,
Chinese, Korean, Vietnamese, and Russian, will be
available at different locations in the community.
Businesses and organizations may agree to be a
Be Counted site by donating space to display a Be
Counted box with forms in appropriate languages
for their location. The Be Counted program runs for
about 4 weeks in spring 2010.
Census
A complete enumeration of a population or business
and commercial establishments, factories, farms, or
governments in an area. (See decennial census.)
Census Bureau
An agency within the U.S. Department of Commerce
and the country's preeminent statistical collection
and dissemination agency. It publishes a wide
variety of statistical data about people, housing,
and the economy of the nation. The U.S. Census
Bureau conducts approximately 200 annual surveys,
conducts the decennial census of the United States
population and housing, the quinquennial economic
census, and the census of governments.
Census Day
The reference date for collection of information for a
census. For the decennial census, this has been
April 1 of the decade year (year ending with zero)
since the 1930 census. April 1, 2010, is the
reference date, Census Day, for the 2010 Census.
Census in Schools (CIS)
A national program component of the 2010 Census
with an emphasis on kindergarten through eighth
grade students in schools located in hard to count
areas. The purpose of Census in Schools is to
educate all of the nation's K -1 2 students about the
importance of the 2010 Census.
Commitment
An agreement or pledge to carry out a particular
task or activity that will in some way help the census
achieve its goals.
Complete Count Committee (CCC)
A volunteer committee established by tribal,
state, and local governments, and /or community
organizations leaders to include a cross section
of community leaders, including representatives
from government agencies; education, business,
and religious organizations; community agencies;
minority organizations; and the media. The
committees are charged with developing and
implementing a 2010 Census outreach, promotion,
recruiting, and enumeration assistance plan of action
designed to target and address the needs of their
communities.
Confidentiality
The guarantee made by law (Title 1 3, United States
Code) to individuals who provide information to the
Census Bureau, ensuring that the Census Bureau will
not reveal information to others.
Decennial Census
The census of population and housing taken by the
Census Bureau in each year ending in zero. Article 1,
Section 2, of the U.S. Constitution requires that a
census be taken every 10 years for the purpose of
apportioning the U.S. House of Representatives. The
first census of population was taken in 1 790.
2010 Census Complete Count Committee Guide 21
Early Local Census Offices (ELCO)
A temporary office opened to conduct early census
operations such as check addresses and develop and
refine the Master Address File for mailing census
questionnaires.
Enumeration
The process of interviewing people and recording
the information on census forms.
Enumerator
A Census Bureau employee who collects census
information by visiting households during census
field operations.
Governmental Unit (GU)
A geographic entity established by legal action for
the purpose of implementing specified general- or
special - purpose governmental functions. Most gov-
ernmental units have legally established boundaries
and names. GU officials (elected or appointed)
have the power to carry out legally prescribed
functions, provide services for the residents, and
raise revenues. To meet Census Bureau criteria,
a government must be an organized entity that,
in addition to having governmental character,
has sufficient discretion in the management of its
own affairs to distinguish it as separate from the
administrative structure of any other governmental
unit. To have governmental character, an entity must
exist as a legally organized entity and have legally
defined responsibilities to its residents.
Hard to Count (HTC)
Groups or populations who have historically
been undercounted and /or traditionally have not
responded well to the decennial census question-
naire, such as ethnic /minority populations, renters,
low- income, etc.
Hard to Enumerate (HTE)
An area for which the environment or population
may present difficulties for enumeration.
Highest Elected Official (HEO)
The elected or appointed person who is the chief
executive official of a governmental unit and is
most responsible for the governmental activities
of the governmental unit such as the governor of a
state, chair of a county commission, or mayor of an
incorporated place.
Household (HH)
A person or group of people who occupy a housing
unit as their usual place of residence. The number of
households equals the number of occupied housing
units in a census.
Housing Unit (HU)
A house, townhouse, mobile home or trailer,
apartment, group of rooms, or single room that is
occupied as separate living quarters or, if vacant, is
intended for occupancy as separate living quarters.
Local Census Office (LCO)
A temporary office established to oversee census
operations in a specific area. These operations
include address listing field work, local recruiting,
and visiting living quarters to conduct the
2010 Census.
Mailout /Mailback (MO /MB)
A method of data collection in which the U.S. Postal
Service delivers questionnaires to housing units,
based on geocoded addresses (usually city -style
mailing addresses) recorded in the Census Bureau's
Master Address File. Residents are asked to com-
plete and mail the questionnaires to a specified data
capture center.
Mail Return Rate (MRR)
The total number of households returning a ques-
tionnaire by mail divided by the number of estimated
housing units that received a questionnaire by mail
or from a census enumerator (the only units that
can return a questionnaire). This measure cannot
be finalized until the enumeration is completed,
and the final number of occupied housing units is
determined.
Master Address File (MAF)
A Census Bureau computer file of every address
and physical location, including their geographic
locations, that will be used to conduct the next
decennial census, as well as some ongoing surveys.
This address file is updated throughout the decade
and is supplemented by information provided by
tribal, state, and local governments.
Nonresponse (NR)
A housing unit for which the Census Bureau does
not have a completed questionnaire and from which
the Census Bureau did not receive a telephone or
Internet response.
Nonresponse Follow - up (NRFU)
A field operation designed to obtain a completed
interview from households where a questionnaire
was not returned. Enumerators will make personal
visits to these households to obtain completed
interviews. The enumerator will enter respondents'
answers to interview questions or information about
the status of the housing unit (for example, vacant or
nonexistent). If all attempts to contact the residents
of a household are unsuccessful, an enumerator will
obtain as much information as possible about the
household from a neighbor, building manager, or
another reliable source.
Partner
A partner is a group or individual that commits to
participate in some way with census activities.
22 2010 Census Complete Count Committee Guide
Partnership
An agreement with tribal, state, and local govern-
ments, national organizations, and community
groups (faith -based organizations, businesses,
media, schools, etc.) that allows their active
participation in various census activities.
Partnership Specialist
The Partnership Specialist takes a lead role in
outreach and promotional efforts before and during
census operations. Their main duties are increasing
awareness and outreach in communities and
gaining cooperation and participation from those
communities.
Privacy Act
The Privacy Act of 1974 requires that each federal
agency advise respondents of their rights. Specifi-
cally, every respondent must know under what
law the information is being collected, how the
information will be used, whether he or she must
answer the questions, and the consequences of not
answering the questions.
Questionnaire Assistance Center (QAC)
A center established by a local census office to
assist people with completing their questionnaires.
For Census 2000, the centers were established in
community centers, large apartment buildings,
churches, and so forth. The centers are staffed by
Census Bureau employees. QAC's are open when
census questionnaires are mailed, about 4 weeks
from mid -March to mid -April 2010.
Regional Census Center (RCC)
One of 12 temporary Census Bureau offices
established to manage census field office and local
census office activities and to conduct geographic
programs and support operations.
Regional Office (RO)
One of 12 permanent Census Bureau offices that
direct and advise local census offices for the
2010 Census. The Regional Office also conducts
one -time and ongoing Census Bureau surveys, such
as the Current Population Survey (CPS), which is used
to publish unemployment figures each month, and
the American Community Survey (ACS), a nationwide
survey designed to obtain information similar to
long -form data and to provide communities a fresh,
more current look at how they are changing.
Respondent
The person who answers the Census Bureau's
questions about his or her living quarters and its
occupants. The respondent is usually the member of
the household who owns or rents the living quarters.
Title 13 (U.S. Code)
The law under which the Census Bureau operates.
This law guarantees the confidentiality of census
information and establishes penalties for disclosing
this information. It also provides the authorization
for conducting censuses in Puerto Rico and the
Island Areas.
Value Added
Refers to any service or activity provided by partners
that would ordinarily require payment such as room/
space for testing or training, use of staff time, and
use of other business resources.
2010 Census Complete Count Committee Guide 23
If You Live Here
Regional Office Contact List
Call This Regional Office Phone Number
ALABAMA Atlanta 404 - 730 -3832
ALASKA Seattle 206 -381 -6200
ARIZONA Denver 303- 264 -0202
ARKANSAS Kansas City 913-551 -6728
CALIFORNIA Los Angeles 818-267-1700
CALIFORNIA Seattle 206 -381 -6200
COLORADO Denver 303 -264 -0202
CONNECTICUT Boston 617- 424 -4501
DELAWARE Philadelphia 215 -717 -1800
DISTRICT OF COLUMBIA Philadelphia 215-717-1800
FLORIDA Atlanta 404 - 730 -3832
GEORGIA Atlanta 404- 730 -3832
HAWAII Los Angeles 818-267-1700
IDAHO Seattle 206 -381 -6200
ILLINOIS Chicago 630- 288 -9200
INDIANA Chicago 630- 288 -9200
IOWA Kansas City 913-551-6728
KANSAS Kansas City 913 -551 -6728
KENTUCKY Charlotte 704- 424 -6400
LOUISIANA Dallas 214 - 253 -4400
MAINE Boston 617 - 424 -4501
MARYLAND Philadelphia 215 -717 -1800
MASSACHUSETTS Boston 617-424-4501
MICHIGAN Detroit 313 -259 -1 1 58
MINNESOTA Kansas City 913-551-6728
MISSISSIPPI Dallas 214-253-4400 MM
MISSOURI Kansas City 913 -551 -6728
MONTANA Denver 303 - 264 -0202
NEBRASKA Denver 303- 264 -0202
NEVADA Denver 303 - 264 -0202
NEW HAMPSHIRE Boston 617-424-4501
NEW JERSEY Philadelphia 215-717-1800
NEW JERSEY New York 212-584-3400
NEW MEXICO Denver 303- 264 -0202
NEW YORK Boston 617-424-4501
NEW YORK New York 212- 584 -3400
NORTH CAROLINA Charlotte 704 - 424 -6400
NORTH DAKOTA Denver 303 - 264 -0202
OHIO Detroit 313 -259 -1158
OKLAHOMA Kansas City 913-551-6728
OREGON Seattle 206 -381 -6200
PENNSYLVANIA Philadelphia 215-717-1800
RHODE ISLAND Boston 617-424-4501
SOUTH CAROLINA Charlotte 704- 424 -6400
SOUTH DAKOTA Denver 303- 264 -0202
TENNESSEE Charlotte 704 - 424 -6400
TEXAS Dallas 214- 253 -4400
UTAH Denver 303- 264 -0202
VERMONT Boston 617-424-4501
VIRGINIA Charlotte 704 - 424 -6400
WASHINGTON Seattle 206 -381 -6200
WEST VIRGINIA Detroit 313 -259 -1 1 58
WISCONSIN Chicago 630 -288 -9200
WYOMING Denver 303 - 264 -0202
24 2010 Census Complete Count Committee Guide
Regional Office Contact List
Note: For more information, go to <www.census.gov >.
1 The Los Angeles Regional Office covers Fresno, Imperial, lnyo, Kern, Kings, Los Angeles, Madera, Mariposa,
Merced, Monterey, Orange, Riverside, San Benito, San Bernardino, San Diego, San Luis Obispo, Santa Barbara,
Tulare, and Ventura counties. The remaining counties are covered by the Seattle Regional Office.
2 The New York Regional Office covers Bergen, Essex, Hudson, Middlesex, Morris, Passaic, Somerset, Sussex,
Union, and Warren counties in New Jersey. The remaining New Jersey counties are covered by the Philadelphia
Regional Office.
3 The New York Regional Office covers Bronx, Kings, Nassau, New York, Queens, Richmond, Rockland,
Suffolk, and Westchester counties. The Boston Regional Office covers the balance of New York State.