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2019, 11-26 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT Tuesday, November 26, 2019 6:00 p.m. Spokane Valley City Hall Council Chambers 10210 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER INVOCATION: Pastor Mathew Larson, Advent Lutheran Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATION 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Nov 26, 2019, Request for Council Action Form Total:$4,199,201.83 b. Approval of Payroll for Pay Period Ending Nov 15, 2019: $361,564.06 c. Approval of Resolution 19-017 Contracting with MRSC for Public Roster Process NEW BUSINESS: 2. Resolution 19-018 Voicing Opposition to City Levied Income tax — Cary Driskell [public comment] 3. Motion Consideration: State Lobbyist Contract — Cary Driskell [public comment] 4. Motion Consideration: Interlocal Agreement Barker Road Homes Sewer Project — John Hohman [public comment] PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except action items above, as public comments will be taken on those action items where indicated at the time those items are discussed. When you come to the podium, please state your name and city residence, spell your last name for the record, and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 5. CenterPlace Roof — Mike Stone, Glenn Ritter; Steve Roth of Architects West 6. Marketing & Communications Report — Lesli Brassfield, Jeff Kleingartner 7. Procurement Code Amendment — Erik Lamb 8. Advance Agenda — Mayor Higgins Council Agenda 11-26-19 Formal Format Meeting Page 1 of 2 INFORMATION ONLY (will not be reported or discussed): 9. Department Reports CITY MANAGER COMMENTS ADJOURNMENT Council Agenda 11-26-19 Formal Format Meeting Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 26, 2019 Department Director Approval: Check all that apply: /1 consent ❑ old business ❑ new business public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER 11/07/2019 11/07/2019 I 1/07/2019 11/07/2019 11/12/2019 11/14/2019 11/15/2019 LIST VOUCHER NUMLBERS 49013-49073; 8193871; 8202815; 8257233 8587; 8588 6902; 6906; 6908; 6922-6925; 6927; 6938; 49074 49075-49106 8589-8598 49107-49166 49167-49198 GRAND TOTAL: TOTAL AMOUNT $3,190,819.52 $106.00 $367,214.56 $124,322.61 $1,095.00 $404,807.77 $110,836.37 $4,199,20I.83 #001 - General Fund 001.011.000.511. 001.013.000.513. 001.013.015.515. 001.016.000. 001.018.013.513. 001.018.014.514. 001.018.016.518. 001.040.041. 001.040.042. 001.040.043. 001.076.000.576. 001.076.300.576. 001.076.301.571. 001.076.302.576. 001.076.304.575. 001.076.305.571. 001.090.000.511. 001.090.000.514. 001.090.000.517. 001.090.000.518. 001.090.000.519. 001.090.000.540. 001.090.000.550. 001.090.000.595. Explanation of Fund Numbers found on Voucher Lists City Council City Manager Legal Public Safety Deputy City Manager Finance Human Resources Engineering Economic Development Building Parks & Rec—Administration Parks & Rec-Maintenance Parks & Rec-Recreation Parks & Rec- Aquatics Parks & Rec- Senior Center Parks & Rec-CenterPlace General Gov't- Council related General Gov't -Finance related General Gov't -Employee supply General Gov't- Centralized Serv. General Gov't -Other Services General Gov't -Transportation General Gov't -Natural & Eco. General Gov't -Pavement Preser. 001.090.000.560. General Gov't -Social Services 001.090.000.594 General Gov't -Capital Outlay Other Funds: 101 — Street Fund 103 — Paths & Trails 105 -- HoteI/Motel Tax 106 — Solid Waste 120 -- CenterPlaee Operating Reserve 121 — Service Level Stabilization Reserve 122 — Winter Weather Reserve 204 — Debt Service 301 — REET I Capital Projects 302 -- REET 2 Capital Projects 303 — Street Capital Projects 309 —Parks Capital Grants 310 — Civic Bldg. Capital Projects 3 1 1 — Pavement Preservation 312 Capital Reserve 314 — Railroad Grade Separation Projects 402 Stormwater Management 403 — Aquifer Protection Area 501 — Equipment Rental & Replacement 502 — Risk. Management RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist 11!0712019 8:50:27AM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice 49013 11/7/2019 002543 AIR ELECTRIC EQUIPMENT & TOOLS 239593 49014 11/7/2019 003078 ALLWEST TESTING & ENGINEERING Fund/Dept Description/Account Amount 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLI Total : 95153 311.000.267.595 0267 -MATERIAL TESTING 49015 11/7/2019 002594 ARC ELECTRIC & LIGHTING CORP PAY APP 1 49016 11/7/2019 003337 ARROW CONSTRUCTION SUPPLY INC 256440 256664 256731 49017 11/7/2019 002891 BASIN SOD INCORPORATED 49018 11/7/2019 007366 BIG SKY ID CORP 49019 11/7/2019 000815 BNSF RAILROAD CO 49020 11/7/2019 000673 BUDGET ARBOR & LOGGING LLC 49021 11/7/2019 003122 CALHOUN, MARK 15859 19-3544 26 42370 43011 PAY APP 4 SPOKA071719 11-4312 November 2019 04-2019 49022 11/7/2019 007185 CARLSON SHEET METAL WORKS INC 187768 Total : 001.090.099.594 CITY HALL GENERATOR INSTALLA Total: 101.000.000.542 101.042.000.542 101.043.000.542 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 SUPPLIES: MAINTENANCE SHOP COLD MIX - PATCH EZ STREET SUPPLIES: BRIDGE SUPPLIES: STREET DEPT SUPPLIES: STREET DEPT SUPPLIES: STREET DEPT SUPPLIES: STREET DEPT SUPPLIES: STREET DEPT 303.000.276.595 0276 -CONSTRUCTION Total : Total : Total : 101.042.000.542 SIGNAL DAMAGE BARKER RD 7-17 Total : 101.042.000.542 TREE REMOVAL 001.013.000.513 001.013.000.513 Total : MONTHLY AUTO ALLOWANCE FOR 04-2019 CELL PHONE ALLOWANCI Total : 101.043.000.542 SUPPLIES: BRIDGE Total : 17.73 17.73 10,217.98 10, 217.98 34,792.46 34,792.46 24.57 1,163.57 28.90 1,217.04 7.30 163.90 102.15 -11.00 -11.00 251.35 716,333.23 716,333.23 554.73 554.73 1,960.20 1,960.20 400.00 135.00 535.00 264.63 264.63 Page: 1 vchiist 11/07/2019 8:50:27AM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice 49023 11/7/2019 000101 CDW-G 49024 11/7/2019 002837 CENTRAL PRE -MIX CONCRETE CO 49025 11/7/2019 000322 CENTURYLINK VHQ9827 2913202 Oct 19 -Nov 19 2019 OCTOBER 2019 49026 11/7/2019 006516 CITY OF SPOKANE VALLEY, PERMIT CEI SVFD-2019-0137 49027 11/7/2019 003319 CO -ENERGY, CONNELL OIL 0279109 -IN 49028 11/7/2019 002469 COMMUNITY MINDED ENTERPRISES OCTOBER 2019 49029 11/7/2019 001880 CROWN WEST REALTY LLC 49030 11/7/2019 000683 DAVID EVANS & ASSOCIATES 49031 11/7/2019 003255 DAY WIRELESS SYSTEMS 49032 11/7/2019 003624 DEHN, SHELLY 49033 11/7/2019 002604 DELL FINANCIAL SERVICES LLC NOVEMBER 2019 454201 619170 EXPENSES 80174424 80174653 80174654 80174655 80174656 Fund/Dept 001.090.000.518 101.000.000.542 001.090.000.518 001.076.000.576 001.090.099.594 101.000.000.542 107.000.000.518 101.042.000.543 314.000,143.595 101.042.000.543 001.018.016.518 001.090.000.548 001.090.000.548 001.090.000.548 001.090.000.548 001.090.000,548 Description/Account Amount COMPUTER HARDWARE NON -CAF Total : SUPPLIES: MAINTENANCE SHOP Total : CITY HALL PHONES 2019 PHONE SVCS: ACCT 509Z144 Total : FUEL STORAGE PERMIT - CITY HA Total : SUPPLIES: SNOWPLOWS PEG REIMBURSEMENT Total : Total : COMMON AREA CHARGES FOR M/ Total : 0143 -DESIGN SERVICES TOWER RENTAL Total : Total : EXPENSE REIMBURSEMENT Total : COMPUTER LEASE 3050 MICRO COMPUTER LEASE: 001-8922117-0 COMPUTER LEASE: 001-8922117-0 COMPUTER LEASE: 001-8922117-0 COMPUTER LEASE: 001-8922117-0 Total : 59.75 59.75 163.35 163.35 283.55 584.32 867.87 125.00 125.00 46.16 46.16 37,255.62 37,255.62 155.92 155.92 73,425.77 73,425.77 214.45 214.45 124.02 124.02 231.89 139.58 658.51 368.09 187.76 1,585.83 Page: 2 vch fist 1110712019 8:50:27AM Voucher List Spokane Valley Page: 3 Bank code : apbank Voucher Date Vendor Invoice 49034 11/7/2019 000734 DEPT OF TRANSPORTATION 49035 49036 49037 11/7/2019 006586 11/7/2019 000278 11/7/2019 003274 DILLARD, TAYLOR DRISKELL, CARY EXCHANGE PUBLISHING LLC 49038 11/7/2019 001232 FASTENAL CO 49039 11/7/2019 001447 FREE PRESS PUBLISHING INC Fund/Dept RE -313 -ATB 910140 50 101.042.000.542 R E -313 -ATB 91014060 101.042.000.542 EXPENSES 04-2019 545448 545449 548682 548684 549463 549464 549465 549466 549467 549468 WASPK311648 50389 50390 50391 50393 50395 49040 11/7/2019 000007 GRAINGER 9334078350 49041 11/7/2019 003037 H2 PRE -CAST CONCRETE 145156 Description/Account Amount REIMBURSE TRAFFIC SVCS MAIN -I REIMBURSE ROADWAY MAINTEN/2 Total : 001.013.000.513 EXPENSE REIMBURSEMENT Total : 001.013.015.515 Q4-2019 CELL PHONE ALLOWANCE Total : 001.040.043.558 001.040.043.558 314.000.223.595 106.000.000.537 314.000.223.595 001.040.043.558 106.000.000.537 314.000.143.595 001.040.043.558 001.013.000.513 LEGAL PUBLICATION LEGAL PUBLICATION ADVERTISING ADVERTISING ADVERTISING LEGAL PUBLICATION ADVERTISING ADVERTISING LEGAL PUBLICATION LEGAL PUBLICATION 101.042.000.542 SUPPLIES: STREET 314.000.223.595 001.040.043.558 106.000.000.537 001.040.043.558 001.013.000.513 ADVERTISING LEGAL PUBLICATION ADVERTISING LEGAL PUBLICATION LEGAL PUBLICATION 101.042.000.542 SUPPLIES: STREET Total : Total : Total : Total : 101.042.000.542 TRAFFIC - JBOX FOR 8TH AND DIS Total : 1,289.38 8,713.16 10,002.54 19.14 19.14 135.00 135.00 82.95 85.32 63.20 26.07 60.00 72.00 24.75 54.51 85.32 29.23 583.35 19.01 19.01 134.40 156.80 52.80 96.90 32.30 473.20 179.31 179.31 1,100.98 1,100.98 Page: 3 vchlist 11/07/2019 8:50:27AM Voucher List Spokane Valley Page: 4 Bank code : apbank Voucher Date Vendor Invoice 49042 11/7/2019 000421 HOHMAN, JOHN 49043 11/7/2019 002518 INLAND PACIFIC HOSE & FITTINGS 49044 11/7/2019 005353 INTERMOUNTAIN MATERIALS 49045 11/7/2019 007408 KLEINGARTNER, JEFF 49046 11/7/2019 001944 LANCER LTD 49047 11/7/2019 002203 NAPAAUTO PARTS 49048 11/7/2019 000662 NAT'L BARRICADE & SIGN CO Q4-2019 1037281 1037302 1037310 1037528 11196 Q4-2019 0475365 1 71 3-1 71285 106036 106037 49049 11/7/2019 004850 NAVIA BENEFIT SOLUTIONS, HRA PLAN 10218490 49050 11/7/2019 007057 OEDEWALDT, LISA 49051 11/7/2019 000652 OFFICE DEPOT 1NC. 49052 11/7/2019 001089 POE ASPHALT PAVING INC. EXPENSES 386730291001 386745182001 Fund/Dept 001.018.013.513 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 303.000.265.595 001.040.042.558 001.013.000.513 101.000.000.542 101.042.000.542 101.042.000.542 001.018.016.518 001.040.043.558 001.040.041.543 001.040.041.543 PAY APP 1 303.000.295.595 Description/Account Amount 04-2019 CELL PHONE ALLOWANCI Total : VEHICLE REPAIR & MAINT. SUPPLI VEHICLE REPAIR & MAINT. SUPPLI VEHICLE REPAIR & MAINT. SUPPLI VEHICLE REPAIR & MAINT. SUPPLI Total : 0265 MATERIALS TESTING Total : 04-2019 CELL PHONE ALLOWANCI Total : SIGNS Total : VEHICLE REPAIR & MAINT. SUPPLI Total : ISLAND MARKERS SUPPLIES: STREET Total : FLEX SPENDING ADMINISTRATION Total : EXPENSE REIMBURSEMENT Total : OFFICE SUPPLIES: ENGINEERING, OFFICE SUPPLIES: ENGINEERING, Total : 0295 -CONSTRUCTION Total : 135.00 135.00 391.01 83.00 89.65 11.98 575.64 6,576.73 6,576.73 135.00 135.00 80.59 80.59 7.34 7.34 1,143.45 171.52 1,314.97 392.00 392.00 98.02 98.02 279.45 6.96 286.41 122,901.00 122,901,00 Page: 4 vchlist 11/07/2019 8:50:27AM Voucher List Spokane Valley Page: 5 Bank code : apbank Voucher Date Vendor Invoice 49053 11/7/2019 005968 PRECISE MRM LLC 49054 11/7/2019 000019 PURFECT LOGOS LLC 49055 11/7/2019 000031 ROYAL BUSINESS SYSTEMS 49056 11/7/2019 000994 SIMPSON ENGINEERS INC. 49057 11/7/2019 000230 SPOKANE CO AUDITORS OFFICE 49058 11/7/2019 005012 SPOKANE CO ENVIRONMENTAL 49059 11/7/2019 000001 SPOKANE CO TREASURER 49060 11/7/2019 000324 SPOKANE CO WATER DIST#3 49061 11/7/2019 002540 SPOKANE HOUSE OF HOSE INC. 200-1023101 52379 IN113433 16891-1 16891-2 OCTOBER 2019 45232,9123 40101345 51505133 1749 1750 776569 777561 777823 778621 778757 778813 49062 11/7/2019 001903 SPOKANE TRAFFIC CONTROL INC 4626 4627 Fund/Dept 402.402.000.531 001.033.000.518 001.040.043.558 001.040.042.558 303.000.276.595 001.040.043.558 309.000.268.595 309.000.268.595 101.042.000.542 311.000.297.595 311.000.297.595 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.043.000.542 101.043.000.542 Description/Account Amount DATA PLAN DECALS & NAME PLATES Total : Total : OCTOBER 2019 COPIER COSTS Total : PROFESSIONAL SERVICES 0276 -ROW PROFESSIONAL SERVI' Total : RECORDING FEES Total : SEWER CONNECTION CHARGE AC Total : SEWER PLAN REVIEW FEE WORK CREW INVOICE SEPTEMBE Total : PAY REQUEST 2 PAY REQUEST 3 Total : VEHICLE REPAIR & MAINT. SUPPLI VEHICLE REPAIR & MAINT. SUPPLI SNOW PLOW REPAIR PARTS - FLE VEHICLE REPAIR & MAINT. SUPPLI VEHICLE REPAIR & MAINT. SUPPLI VEHICLE REPAIR & MAINT. SUPPLI Total : 250.00 250.00 364.82 364.82 1,274.62 1,274.62 2,500.00 3,750.00 6,250,00 2,320.00 2,320.00 4,630.00 4,630.00 200.00 4,432.90 4,632.90 72,514.13 164, 811.66 237,325.79 83.48 47.52 1,291.11 -295.41 344.15 62.92 1,533.77 TRAFFIC CONTROL 2,697.00 TRAFFIC CONTROL 900.00 Page: 5 vchlist 11107/2019 8:50:27AM Voucher List Spokane Valley Page: 6 Bank code : apbank Voucher Date Vendor Invoice 49062 11/7/2019 001903 001903 SPOKANE TRAFFIC CONTROL INC (Continued) 49063 11/7/2019 004099 SPOKANE VALLEY ACE HARDWARE 49064 11/7/2019 000065 STAPLES ADVANTAGE 49065 11/7/2019 005267 UTILITY TRAILER SALES OF IDAHO 49066 11/7/2019 000087 VERIZON WIRELESS 49067 11/7/2019 007466 VICTORY MEDIA 49068 11/7/2019 000964 VOLT MANAGEMENT CORP 49069 11/7/2019 000140 WALT'S MAILING SERVICE LTD 49070 11/7/2019 003210 WEST CONSULTANTS INC. 49071 11/7/2019 002960 WICK, BEN 49072 11/7/2019 005507 WINTER EQUIPMENT CO INC 26483 26496 26498 3427353548 3427353549 3427353550 3427353551 3427353552 3427353553 3427353554 18539PS 9840385046 1156 42962680 70080 012475 04-2019 1 V42121 Fund/Dept 101.042.000.542 101.042.000.542 101.042.000.542 001.011.000.511 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043.558 001.090_000.519 001.090.000.519 101.000.000.542 001.033.000.518 Description/Account Amount Total : SMALL TOOLS/MINOR EQUIP.: STR SMALL TOOLS/MINOR EQUIP.: STR SMALL TOOLS/MINOR EQUIP.: STR Total : OFFICE SUPPLIES: CITY COUNCIL OFFICE SUPPLIES: COMM. DEV. OFFICE SUPPLIES: COMM. DEV. OFFICE SUPPLIES: COMM. DEV. OFFICE SUPPLIES: COMM. DEV. KITCHEN SUPPLIES KITCHEN SUPPLIES Total : SNOW PLOW - FLEET#210 - PUMF Total : 3,597.00 32.33 18.51 5.53 56.37 101.90 21.77 299.37 -21.77 128.80 93.68 137.74 761.49 4,252.01 4,252.01 OCTOBER 2019 CELL PHONE/DEVI 2,974.59 001.040.042.558 ADVERTISING 001.090.000.518 HELP DESK TEMP 303.000.273.518 POSTAGE SERVICES 402.000.000.531 001.011.000.511 101.000.000.542 PROFESSIONAL SERVICES Total : 2,974.59 Total : 4,215,00 1,280.00 Total : 1,280.00 Total : Total 04-2019 CELL PHONE ALLOWANCI Total : 4,215.00 979.70 979.70 3,461.45 3,461.45 135.00 135.00 CUTTING EDGES - SNOWPLOWS 7,661.84 Page: 6 vchlist 11/07/2019 8:50:27AM Voucher List Page: 7 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 49072 11/7/2019 005507 005507 WINTER EQUIPMENT CO INC (Continued) Total : 7,661.84 49073 11/7/2019 000842 WM WINKLER COMPANY PAY APP 4 311.000.290.595 0290 -CONSTRUCTION 27,541.23 Total : 27,541.23 8193871 10/28/2019 000001 SPOKANE CO TREASURER 9290201623 001.016.000.521 LE CONTRACT BILLING OCTOBER 1,659,078.00 Total : 1,659,078.00 8202815 10/29/2019 000409 DEPT OF REVENUE 71-0914170 001.239.90.01 UNCLAIMED PROPERTY PAYMENT 138.50 Total : 138.50 8257233 11/5/2019 000001 SPOKANE CO TREASURER OCTOBER 2018 001.016.000.512 SPOKANE COUNTY SERVICES 190,922.12 Total : 190,922.12 64 Vouchers for bank code : apbank Bank total : 3,190,819.52 64 Vouchers in this report Total vouchers : 3,190,819.52 Page: 7 vchlist 11/07/2019 9:46:30AM Voucher List Spokane Valley Page: C "IJ Bank code : pk-ref Voucher Date Vendor Invoice 8587 11/7/2019 007621 KIPELIAN, DAVID 8588 11/7/2019 007620 TUPPERWARE 2 Vouchers for bank code : pk-ref 2 Vouchers in this report 1, the undersgned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date PARK REFUND PARK REFUND Fund/Dept 001.237.10.99 001.237.10.99 Description/Account Amount DEPOSIT REFUND: ROOM 111 Total : DEPOSIT REFUND: GREAT ROOM Total : Bank total : Total vouchers : 52.00 52.00 54.00 54.00 106.00 106.00 Page: �I"� vchlist Voucher List 11/07/2019 10:31:45AM Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 6902 11/5/2019 000165 DEPT OF RETIREMENT SYSTEMS Ben89844 6906 11/5/2019 000699 WA COUNCIL CO/CITY EMPLOYEES Ben89846 6908 11/5/2019 006345 IDAHO CHILD SUPPORT RECEIPTING Ben89848 6922 11/5/2019 000048 VANTAGE TRANSFER AGENTS, 401A PLS Ben89850 6923 11/5/2019 000682 EFTPS Ben89852 6924 11/5/2019 007303 VANTAGEPOI NT TRANSFER AGENTS, 4.E Ben89854 6925 11/5/2019 000145 VANTAGEPOINT TRANSFER AGENTS, 4E Ben89856 6927 11/5/2019 000162 VANTAGE TRANSFER AGENTS, 401A EX Ben89858 6938 11/5/2019 000682 EFTPS 49074 11/5/2019 000120 AWC 10 Vouchers for bank code : apbank 10 Vouchers in this report Total vouchers : Ben89862 Ben89842 Ben89860 Fund/Dept Description/Account Amount 501.231.15.00 PERS: PAYMENT 101.231.21.00 UNION DUES: PAYMENT 001.231.20.00 IDAHO CHILD SUPPORT RECEIPTI Total : 001.231.14.00 401A: PAYMENT 001.231.11.00 FEDERAL TAXES: PAYMENT 001.231.23.00 457 ROTH OPTION: PAYMENT Total : 001.231.18.00 457 DEFERRED COMPENSATION: 1 Total : 001.231.14.00 401 EXEC PLAN: PAYMENT 001.231.11.00 FEDERAL TAXES: PAYMENT Total : Total : Total : Total : 106.231.16.00 001.231.16.00 Total : Total : DENTAL PLAN: PAYMENT DENTAL PLAN (COUNCIL): PAYMEN Total : Bank total : 124,590.99 124,590.99 2,767.95 2,767.95 153.33 153.33 36, 346.10 36,346.10 37,942.48 37,942.48 1,323.25 1,323.25 9,444.74 9,444.74 676.26 676.26 2,045.01 2,045.01 140, 857.30 11, 067.15 151,924.45 367, 214.56 367,214.56 vchlist Voucher List 11107/2019 3:15:20PM Spokane Valley /67 Page: Bank code : apbank Voucher Date Vendor Invoice 49075 11/7/2019 007119 AAA HEATING AIR & PLUMBING 49076 11/7/2019 003076 AMSDEN, ERICA 49077 11/7/2019 004278 ARCHITECTS WEST INC 49078 11/7/2019 000334 ARGUS JANITORIAL LLC 49079 11/7/2019 004271 BARTON ROOFING 49080 11/7/2019 001545 BERNARDO WILLS ARCHITECTS PC 49081 11/7/2019 000918 BLUE RIBBON LINEN SUPPLY INC 0108790 0110739 BLD -2019-3203 Expenses 10482 INV06112 BLD -2019-3189 19804 49082 11/7/2019 001169 CITY OF SPOKANE VALLEY 49083 11/7/2019 001770 CONSOLIDATED SUPPLY CO 49084 11/7/2019 007592 DE EXPO & EVENT SERVICES 49085 11/7/2019 001876 DIAMOND ROCK CONSTRUCTION 49086 11/7/2019 007623 DOUGLAS MA, MELISSA 10/31/2019 S009492194.001 298277 FPD -2019-0006 CSV Refund Fund/Dept 001.040.043.322 001.040.041.543 001.090.000.513 001.033.000.518 001.040.043.322 001.076.000.576 001.076.305.575 001.076.305.575 001.040.041.543 001.033.000.518 001.076.305.575 001.040.043.322 001.000.000.321 Description/Account Amount PERMIT REFUND: BLD -2019-3203 Total : EXPENSE REIMBURSEMENT Total PROFESSIONAL SERVICES 9.00 9.00 42.92 42.92 2,580.00 Total : 2,580.00 JANITORIAL SVCS: CITY HALL, PRE Total : PERMIT REFUND: BLD -2019-3189 Total : 19-03-079 BALFOUR PARK UPDATE Total : LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY FOR Total : PETTY CASH: 18629 Total : SINK FOR MENS ROOM AT CITY HE Total : SUPPLIES FOR BRIDAL FAIR Total : PERMIT REFUND: FPD -2019-0006 Total : 9,229.99 9,229.99 111.25 111.25 3,720.00 3,720.00 86.17 86.17 172.34 10.50 10.50 51.03 51.03 64.25 64.25 367.00 367.00 CSV ENDORSEMENT REFUND 13.00 Total : 13.00 vchlist 11/07/2019 3:15:20PM Voucher List Page: Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 49087 11/7/2019 003188 GENERAL FIRE EXTINGUISHER SERV 84086 001.076.305.575 FIRE EXTINGUISHER SVC AT CENT 223.63 Total : 223.63 49088 11/7/2019 000288 INT'L CODE COUNCIL RII 2019 001.040.043.558 CODE OFFICAL INSTITUTE CONFE 150.00 Total : 150.00 49089 11/7/2019 006579 JACKSON, ADAM Expenses 001.040.041.543 EXPENSE REIMBURSMENT 64.86 Total : 64.86 49090 11/7/2019 000012 JOURNAL OF BUSINESS 324920 001.076.305.575 ADVERTISING FOR CENTERPLACE 2,310.00 Total : 2,310.00 49091 11/7/2019 007624 JUHNKE, MONTE BLD -2019-2763 001.040.043.322 PERMIT REFUND:BLD-2019-2763 136.15 Total : 136.15 49092 11/7/2019 005169 LATIOLAIS, LORRI Expenses 001.040.041.558 EXPENSE REIMBURSEMENT 29.53 Total : 29.53 49093 11/7/2019 006778 MAINSTREAM ELECTRIC INC BLD -2019-2841 001.040.043.322 PERMIT REFUND: BLD -2019-2841 51.00 BLD -2019-2975 001.040.043,322 PERMIT REFUND: BLD -2019-2975 51.00 Total : 102.00 49094 11/7/2019 007622 MILLER, MICHELLE CSV Refund 49095 11/7/2019 000157 MOAT. BRIAN Expenses 49096 11/7/2019 000469 NORTHWEST PLAYGROUND EQUIP INC 45861 001.000.000.321 001.033.000.518 CSV ENDORSEMENT REFUND 13.00 Total : 13.00 EXPENSE REIMBURSEMENT 23.16 Total : 23.16 309.000.306.594 0306 -CONSTRUCTION Total : 20, 060.62 20,060.62 49097 11/7/2019 006348 POWERS-HENDERSON, CANDICE Expenses 001.040.041.543 EXPENSE REIMBURSEMENT 6.84 Total : 6.84 49098 11/7/2019 000019 PURFECT LOGOS LLC 51731 001.033.000.518 PHOTOS FOR GENERATOR VINYL 272.25 Total : 272.25 49099 11/7/2019 000404 SPOKANE VALLEY HERITAGE MUSEUM 2019 105.000.000.557 2019 LODGING TAX GRANT REIMB 300.00 Page: 2' vchlist 11/0712019 3:15:20PM Voucher List Spokane Valley Page: —3-- Bank code : apbank Voucher Date Vendor Invoice 49099 11/7/2019 000404 SPOKANE VALLEY HERITAGE MUSEUM (Continued) 2019 49100 11/7/2019 007107 STANTEC CONSULTING SVCS INC 1572425 49101 11/7/2019 003532 STERICYCLE COMMUNICATION SOLUT 8011032576 49102 11/712019 007159 THE HOME DEPOT PRO 49103 11/7/2019 000295 VALLEYFEST 49104 11/7/2019 000066 WCP SOLUTIONS 49105 11/7/2019 005715 WIDOW'S MIGHT 49106 11/712019 000487 YMCA OF THE INLAND NW 32 Vouchers for bank code : apbank 32 Vouchers in this report 516631462 516631470 516853090 516853108 517316402 2019 2019 11447094 2019 Oct 2019 Oct 2019 Fund/Dept 105.000.000.557 001.040.043.558 001.076.305.575 001.033.000.518 001.033.000.518 001.033.000.518 001.033.000.518 001.033.000.518 105.000.000.557 001.090.000.560 001.076.305.575 001.090.000.560 001.076.302.576 001.076.302.576 DescriptionlAccount Amount 2019 LODGING TAX GRANT REIMB Total : PROFESSIONAL SERVICES Total : ANSWERING SVC FOR CENTERPL Total : SUPPLIES FOR CITY HALL SUPPLIES FOR CITY HALL SUPPLIES FOR CITY HALL SUPPLIES FOR CITY HALL SUPPLIES FOR CITY HALL Total : 2019 LODGING TAX GRANT REIMB 2019 SOC SER/ECO DEV GRANT R Total : SUPPLIES FOR CENTERPLACE Total : 2019 SOC SER GRANT REIMBURSI Total : OPERATING EXPENSES & MGMT F OPERATING EXPENSES & MGMT F Total : 432.00 732.00 1,217.25 1,217.25 39.44 39.44 144.17 86.71 115.85 77.56 265.57 689.86 1,000.00 14, 557.50 15,557.50 286.80 286.80 1,337.00 1,337.00 22, 076.58 42,622.86 64,699.44 Bank total : 124,322.61 Total vouchers : 124,322.61 Page: 3�� vchlist 11112/2019 3:25:10PM Voucher List Spokane Valley Page: --9� Bank code : pk-ref Voucher Date Vendor Invoice 8589 11/12/2019 007153 567 WORKSHOPS 8590 11/12/2019 002426 AARP ORGANIZATION 8591 11/12/2019 006372 BAHA'IS OF SPOKANE 8592 11/12/2019 004931 DUNCAN MOTIVATION INC 8593 11/12/2019 007629 GARRISON-STUBER, JEN 8594 11/12/2019 007626 GREGORY, MARY JO 8595 11/12/2019 007627 HARWOOD, NANCY 8596 11/12/2019 007628 NEW CELL NORTHWEST 8597 11/12/2019 000391 SPOKANE VALLEY FIRE DIST. #1 8598 11/12/2019 007029 WIKS, MEGAN 10 Vouchers for bank code : pk-ref 10 Vouchers in this report PARK REFUND PARK REFUND PARK REFUND PARK REFUND PARK REFUND PARK REFUND PARK REFUND PARK REFUND PARK REFUND PARK REFUND Fund/Dept Description/Account Amount 001.237.10.99 DEPOSIT REFUND: AUDITORIUM Total : 001.237.10.99 DEPOSIT REFUND: GREAT ROOM Total : 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI Total : 001.237.10.99 DEPOSIT REFUND: GREAT ROOM Total : 001.237.10.99 DEPOSIT REFUND: ROOM 108 Total : 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI Total : 001.237.10.99 DEPOSIT REFUND: ROOM 109 Total : 001.237.10.99 DEPOSIT REFUND: ROOM 111 Total : 001.237.10.99 DEPOSIT REFUND: ROOM 108 Total : 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI Total : Bank total : 52.00 52.00 60.00 60.00 145.00 145.00 210.00 210.00 52.00 52.00 210.00 210.00 52.00 52.00 52.00 52.00 52.00 52.00 210.00 210.00 1,095.00 Total vouchers : 1,095.00 vchlist Voucher List 11/14/2019 2:47:49PM Spokane Valley /9 Page: Bank code : apbank Voucher Date Vendor Invoice 393333-1 49107 11/14/2019 000921 ATO Z RENTAL & SALES INC 49108 11/14/2019 001873 ACME CONCRETE PAVING INC 49109 11/14/2019 006731 ADAMS TRACTOR OF SPOKANE 49110 11/14/2019 002931 ALL WESTERN INDUSTRIAL SUPPLY 49111 11/14/2019 007630 ANYTIME TOWING LLC 49112 11/14/2019 003337 ARROW CONSTRUCTION SUPPLY INC 49113 11/14/2019 000796 BUDINGER & ASSOCIATES INC 49114 11/14/2019 007114 CARDINAL INFRASTRUCTURE LLC 49115 11/14/2019 007619 CHAS HEALTH 49116 11/14/2019 003795 CLEARWATER SUMMIT GROUP PAY APP 5 43907 108917 58930 58988 58995 257409 257790 257801 257818 M19262 -3A M19262 -3B M19262-4 1601 2019-1001 M0819.6850 Fund/Dept 309.000.268.595 303.303.142.595 101.042.000.542 101.000.000.542 001.090.000.518 001.090.000.518 001.090.000.518 101.000.000.542 101.042.000.542 101.000.000.542 101.000.000.542 311.000.290.595 311.000.290.595 311.000.290.595 001.011.000.511 303.000.000.595 402.402.000.531 Description/Account Amount CIP 0268: EQUIPMENT RENTAL Total : 0142 -CONSTRUCTION CONTRACT Total : BILLY GOAT BRUSH MOWER Total : REPAIR & MAINT. SUPPLIES: SNO\ Total : TOWING TOWING TOWING Total : SMALL TOOLS/MINOR EQUIP.: MAI PATCHER RENTAL SMALL TOOLS/MINOR EQUIP.: MAI REPAIR & MAINT. SUPPLIES: MAIN Total : 0290-GEOTECH/MATERIALS TESTI 0290 -MATERIALS TESTING 0290 -MATERIALS TESTING PROFESSIONAL SERVICES Total : Total : REIMBURSEMENT FOR STREET LI Total : ARTERIAL WEED SPRAYING Total : 196.02 196.02 13,959.58 13,959.58 4,107.80 4,107.80 451.17 451.17 285.60 190.40 285.60 761.60 24.57 1,633.50 147.58 5.87 '1,811.52 3,219.21 8,071.69 8,675.38 19,966.28 6,500.00 6,500.00 71,486.32 71,486.32 17, 764.50 17,764.50 vchlist 11/1412019 2:47:49PM Voucher List Spokane Valley / Page: Bank code : apbank Voucher Date Vendor Invoice 49117 11/1412019 000571 CODE PUBLISHING COMPANY 49118 11/14/2019 003319 CO -ENERGY, CONNELL OIL 49119 11/14/2019 000508 CONOCOPHILLIPS FLEET 49120 11/14/2019 003255 DAY WIRELESS SYSTEMS 49121 11/14/2019 002604 DELL FINANCIAL SERVICES LLC 49122 11114/2019 000999 EASTERN WA ATTORNEY SVC INC 49123 11/14/2019 002157 ELJAY OIL COMPANY 49124 11/14/2019 002075 ENVIROTECH SERVICES INC 65112 65152 0279876 -IN 62079136 497020 80176875 80177104 124446 124453 4294534 C D202000576 C D202000577 CD202000578 CD202000579 CD202000580 CD202000581 CD202000582 CD202000583 C D 202000584 CD202000585 49125 11/14/2019 000869 EVCO SOUND & ELECTRONICS 11017 Fund/Dept 001.013.000.513 001.013.000.513 101.000.000.542 001.040.043.558 101.042.000.543 001.090.000.548 001.090.000.548 001.013.015.515 001.013.015.515 001.040.041.543 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 001.090.000.518 Description/Account Amount ELECTRONIC CODE UPDATE WEB HOSTING SUPPLIES: SNOWPLOWS Total : Total : OCTOBER 2019 FLEET FUEL BILL Total : SERVICE RADIOS Total : COMPUTER LEASE: 3 YR WORKS1 COMPUTER LEASE: 001-8922117-0 Total : PROFESSIONAL SERVICES PROFESSIONAL SERVICES Total : FUEL FOR MAINTENANCE SHOP Total : ICE SLICER ICE SLICER ICE SLICER ICE SLICER ICE SLICER ICE SLICER ICE SLICER ICE SLICER ICE SLICER ICE SLICER Total : 403.40 480.00 883.40 419.16 419.16 2,087.77 2,087.77 250.47 250.47 2,288.54 863.72 3,152.26 50.00 100.00 150.00 2,073.16 2,073.16 6,018.28 6,002.41 5,952.82 5,996.46 5,978.61 5,972.67 6,000.43 5,976.63 5,978.61 5,984.57 59,861.49 IT SUPPORT 225.97 vchlist 11114/2019 2:47:49PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 49125 11/14/2019 000869 000869 EVCO SOUND & ELECTRONICS (Continued) 49126 11/14/2019 003274 EXCHANGE PUBLISHING LLC 49127 11/14/2019 001447 FREE PRESS PUBLISHING INC 49128 11/14/2019 000179 GFOA 49129 11/14/2019 000321 GREATER SPOKANE INC 49130 11/14/2019 000011 GREATER SPOKANE VALLEY 49131 11/14/2019 001296 H.D. FOWLER CO INC 49132 11/14/2019 002518 INLAND PACIFIC HOSE & FITTINGS 49133 11/14/2019 007612 KNOWBE4 INC 49134 11/14/2019 006328 KREM-TV 550365 550366 550367 550368 550369 550370 551038 551039 551040 50417 50418 50419 50442 0156860S 123250 29981 15317383 1037568 1 NV73676 Fund/Dept 001.013.000.513 001.013.000.513 001.013.000.513 001.040.043.558 001.013.000.513 001.011.000.511 001.013.000.513 001.013.000.513 001.011.000.511 001.013.000.513 001.013.000.513 001.040.043.558 001.013.000.513 001.143.70.00 001.040.042.558 001.018.013.513 402.402.000.531 101.000.000.542 001.090.000.518 Description/Account Amount LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION ADVERTISING LEGAL PUBLICATION LEGAL PUBLICATION ADVERTISING LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : Total : Total : GAAFR REVIEW NEWSLETTER 20: Total : MEMBERSHIP DUES/ECONOMIC D Total : ANNUAL MEMBERSHIP DUES Total : SUPPLIES: STORMWATER SUPPLIES: SNOWPLOWS Total : Total : KNOWB4 PHISHING TRAINING Total : 225.97 37.92 12.64 20.54 62.41 34.76 40.29 19.50 33.00 38.25 299.31 39.95 25.00 68.85 40.00 173.80 50,00 50.00 3,583.34 3,583.34 479.00 479.00 678.21 678.21 48.31 48.31 2,177.79 2,177.79 10-2019 SUMMARY BILL 001.040.042.558 ADVERTISING 9,250.00 Page: 3� vch fist 11/14/2019 2:47:49PM Voucher List Spokane Valley /2 Page: Bank code : apbank Voucher Date Vendor Invoice 49134 11/14/2019 006328 006328 KREM-TV 49135 11/14/2019 002259 MENKE JACKSON BEYER LLP 49136 11/14/2019 002948 NA DEGERSTROM 49137 11/14/2019 001546 NORCO INC 49138 11/14/2019 000652 OFFICE DEPOT INC. 49139 11/14/2019 004621 OREILLYAUTOMOTIVE STORES INC 49140 11/14/2019 002678 ORNAMENTAL GATE AND FENCE 49141 11/14/2019 007154 PAINE HAMBLEN LLP 49142 11/14/2019 007280 PATTERSON, MARCI 49143 11/14/2019 005049 PEDERSON, MICHAEL ROY 49144 11/14/2019 001089 POE ASPHALT PAVING INC. 49145 11/14/2019 007618 PRO -RECYCLE LLC 49146 11/14/2019 002290 PURCHASE POWER (Continued) 419 462 PAY APP 3 31419287638 400363834001 2862-374636 9201 380294 EXPENSES OCTOBER 2019 6952 5445 POSTAGE Fund/Dept 001.013.015.515 001.013.015.515 Description/Account Amount Total : PROFESSIONAL SERVICES PROFESSIONAL SERVICES Total : 303.000.279.595 0279 -CONSTRUCTION 101.042.000.542 001.018.014.514 101.000.000.542 Total : VEHICLE REPAIR & MAINT. SUPPLI Total : OFFICE SUPPLIES: FINANCE Total : VEHICLE REPAIR & MAINT. SUPPLI Total : 101.042.000.543 SERVICE CALL 001.033.099.518 001.013.000.513 101.042.000.542 101.042.000.542 101.042.000.542 001.143.70.00 Total : CONTRACT ATTORNEY SERVICES Total : EXPENSE REIMBURSEMENT DEAD ANIMAL REMOVAL WASTE DISPOSAL WASTE DISPOSAL REFILL POSTAGE METER Total : Total : Total : Total : Total : 9,250.00 46.58 774.00 820.58 4,658.70 4,658.70 69.96 69.96 71.07 71.07 171.14 171.14 507.93 507.93 3,732.50 3,732.50 391.94 391.94 1,275.00 1,275.00 356.80 356.80 160.00 160.00 5,017.00 5,017.00 Page: vchlist Voucher List 11/1412019 2:47:49PM Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 49147 11/14/2019 002288 SARGENT ENGINEERS INC. 49148 11/14/2019 000318 SHAMROCK PAVING INC 49149 11/14/2019 004247 SIX STATES DISTRIBUTORS INC 49150 11/14/2019 001892 SKILLINGS CONNOLLY INC 49151 11/14/2019 007281 SPIRIT PRUNERS LLC 49152 11/14/2019 000001 SPOKANE CO TREASURER 49153 11/14/2019 002540 SPOKANE HOUSE OF HOSE INC. 49154 11/14/2019 004099 SPOKANE VALLEY ACE HARDWARE 49155 11/14/2019 000093 SPOKESMAN -REVIEW, THE 49156 11/14/2019 000065 STAPLES ADVANTAGE 49157 11/14/2019 007625 T LARIVIERE [NC 32675 4738 11 234038 12102 2507 51505134 779029 779071 779962 26530 26531 0000010468 3430207623 3430207625 3430207627 PAY APP 1 Fund/Dept 101.043.000.542 101.042.000.542 101.000.000.542 303.000.259.595 303.000.291.595 001.040.043.524 101.000.000.542 101.000.000.542 101.000.000.542 101.042.000.542 101.042.000.542 001.076.301.571 001.090.000.519 001.090.000.519 001.090.000.519 402.402.000.594 Description/Account Amount PROFESSIONAL SERVICES - ENG Total : SUPPLIES: STREET Total : VEHICLE REPAIR & MAINT. SUPPLI Total : 0259 -ROW SERVICES CIP 0291 Total : Total : WORK CREW INVOICE OCTOBER Total : VEHICLE REPAIR & MAINT. SUPPLI VEHICLE REPAIR & MAINT. SUPPLI VEHICLE REPAIR & MAINT. SUPPLI Total : SMALL TOOLS/MINOR EQUIP.: STH SMALL TOOLS/MINOR EQUIP. - STI Total : ADVERTISING ACCT 50869 - CENTI Total : KITCHEN SUPPLIES KITCHEN SUPPLIES KITCHEN SUPPLIES Total : STORMWATER SMALL WORKS 19 - Total : 9,076.26 9,076.26 519.62 519.62 66.87 66.87 516.36 516.36 90.00 90.00 419.80 419.80 189.36 119.55 37.25 346.16 99.94 29.88 129.82 174.25 174.25 28.73 6.03 7.78 42.54 146,538.50 146, 538.50 vchlist 11/1412019 2:47:49PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 49158 11/14/2019 004740 THOMSON REUTERS -WEST 49159 11/14/2019 006846 US LINEN & UNIFORM INC 49160 11/14/2019 006847 VALLEY MACHINE 49161 11/14/2019 000964 VOLT MANAGEMENT CORP 49162 11/14/2019 007156 WIDENER & ASSOCIATES 49163 11/14/2019 000962 WSBA 49164 11/14/2019 001885 ZAYO GROUP LLC 49165 11/14/2019 001885 ZAYO GROUP LLC 49166 11/14/2019 001885 ZAYO GROUP LLC 60 Vouchers for bank code : apbank 60 Vouchers in this report 841237257 2434585 2438462 2442275 2446105 2449940 C2423049 23355 42982845 206636 2020 2020 2020 2019110005522 2019110003578 2019110025710 Fund/Dept 001.013.015.515 101.042.000.543 101.042.000.543 101.042.000.543 101.042.000.543 101.042, 000.543 101.042.000.543 101.000.000.542 001.090.000.518 303.000.275.595 001.013.015.515 001.013.015.515 001.013.015.515 001.090.000.518 001.090.000.518 001.090.000.518 Description/Account Amount SUBSCRIPTION CHARGES Total : SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP Total : SERVICE HELP DESK TEMP Total : Total : 0275 -ENVIRONMENTAL SERVICES Total : LICENSE DUES FOR LAMB 40557 LICENSE DUES FOR C. DRISKELL: LICENSE DUES FOR C. PRUNTY 4; Total : INTERNET Total : NETWORK INFRASTRUCTURE DAf Total : INTERNET SERVICES Total : Bank total : Total vouchers : 821.97 821.97 30.66 30.66 30.66 30.66 30.66 -1.53 151.77 49.00 49.00 1,280.00 1,280.00 1,842.00 1,842.00 528.00 488.00 488.00 1,504.00 636.10 636.10 279.80 279.80 242.10 242.10 404,807.77 404,807.77 vchlist 11115/2019 2:00:59PM Voucher List Spokane Valley G' Page: — r Bank code : apbank Voucher Date Vendor Invoice 49167 11/15/2019 007632 ADVANCE CO PROPERTY MGMT 49168 11/15/2019 001081 ALSCO 49169 11/15/2019 007136 AMAZON CAPFTALSERVICES INC 49170 11/15/2019 004046 AMERICAN ONSITE SERVICES A-316826 A-316960 STV -2019-0004 LSP02228623 LSP02233503 LSP02238358 14RH-KTGQ-46M7 1 L3T-J9KD-FYMD 1 LPD-7GHD-YCPG 49171 49172 11/15/2019 000135 APA 11/15/2019 000030 AVISTA 49173 11/15/2019 003229 BARGREEN ELLINGSON 101794-19106 202975-19106 Oct 2019 OCT 2019 9271320 49174 11/15/2019 000918 BLUE RIBBON LINEN SUPPLY INC S0227040 S0228653 49175 11/15/2019 007634 BOZHKO, TORN 49176 11/15/2019 001169 CITY OF SPOKANE VALLEY FundlDept 001.040.043.369 001.016.016.521 001.016.016.521 001.016.016.521 001.040.043.558 001.040.043.558 001.076.305.575 001.076.300.576 001.076.300.576 001.040.043.558 001.040.043.558 001.076.300.576 101.042.000.542 001.076.305.575 001.076.305.575 001.076.305.575 PRE -COMM -2019-0095 001.040.043.345 10/23/2019 2019-10153026 001.076.301.571 001.076.305.575 DescriptionlAccount Amount PERMIT REFUND: STV -2019-0004 1,365.00 Total : 1,365.00 FLOOR MATS FOR PRECINCT FLOOR MATS FOR PRECINCT FLOOR MATS FOR PRECINCT Total : SUPPLIES FOR BUILDING SUPPLIES:BUILDING/CITY HALL SUPPLIES FOR CENTERPLACE Total : PORTABLE RESTROOMS AT PARK PORTABLE RESTROOMS AT PARK Total : APA MEMBERSHIP: BARLOW APA MEMBERSHIPS Total: UTILITIES: PARKS MASTER AVISTA UTILITIES: PW MASTER AVISTA OC Total : DINNER PLATES FOR CENTERPLA Total : LINEN SERVICE AND SUPPLY FOR LINEN SERVICE AND SUPPLY FOR Total : PERMIT REFUND: PRE -COMM -201E Total : PETTY CASH PARKS: 15360, 15361 SV -02010 FALSE ALARM AT CENTE 24.86 24.14 24.14 73.14 175.58 323.90 440.13 939.61 169.00 313.00 482.00 446.00 529.00 975.00 8,744.02 25,608.63 34,352.65 3,987.54 3,987.54 102.78 502.73 605.51 250.00 250.00 37.00 65.00 Page: vchlist 11/15/2019 2:00:59PM Voucher List Spokane Valley 2/ Page: Bank code : apbank Voucher Date Vendor Invoice 49176 11/15/2019 001169 001169 CITY OF SPOKANE VALLEY (Continued) 49177 11/15/2019 000326 CONSOLIDATED IRRIGATION #19 49178 11/15/2019 000246 EAST SPOKANE WATER DIST#1 49179 11/15/2019 005046 FASTSIGNS 49180 11/15/2019 004813 FIRST CHOICE COFFEE SERVICES 49181 11/15/2019 006515 HELBIG, BILL 49182 11/15/2019 000070 INLAND POWER & LIGHT CO 49183 11/15/2019 000388 IRVIN WATER DIST. #6 49184 11/15/2019 001635 ISS FACILITY EVENT SERVICES 49185 11/15/2019 000132 MODERN ELECTRIC WATER CO 49186 11/15/2019 007633 PALMER CONSTRUCTION Oct 2019 Oct 2019 Oct 2019 540-11527 262738 Expenses OCT 2019 Oct 2019 1423011 NOV 2019 Oct 2019 BLD -2019-2577 BLD -2019-3192 49187 11/15/2019 007631 PERFORMANCE ROOFING, AND EXTERI BLD -2019-2747 Fund/Dept 402.402.000.531 001.076.300.576 402.402.000.531 001.076.000.576 001.076.305.575 001.040.041.543 101.042.000.542 001.076.300.576 001.076.305.575 101.042.000.542 001.076.302.576 001.040.043.322 001.040.043.322 001.040.043.322 Description/Account Amount Total : UTILITIES: OCT 2019 UTILITIES: OCT 2019 PARKS AND C Total : WATER CHARGES FOR OCT 2019 Total : SIGNAGE FOR DISCOVERY PLAYG Total : COFFEE SUPPLIES FOR CENTERF Total : EXPENSE REIMBURSEMENT UTILITIES: OCT 2019 Total : Total : UTILITIES: PARKS AND CPW OCT Total : OCT 2019 MONTHLY CLEANING AT Total UTILITIES: NOV 2019 CPW UTILITIES: PARKS OCT 2019 Total : PERMIT REFUND: BLD -2019-2577 PERMIT REFUND: BLD -2019-3192 Total : PERMIT REFUND: BLD -2019-2747 Total : 102.00 288.58 495.12 783.70 1,874.34 1,874.34 75.15 75.15 135.41 135.41 607.33 607.33 453.19 453.19 319.00 319.00 8,085.09 8,085.09 12,510.34 4,595.99 17,106.33 125.25 111.25 236.50 168.00 168.00 VCIlllst 11I15/2019 2:00:59PM Voucher List Spokane Valley 22— Page: Bank code : apbank Voucher Date Vendor Invoice 49188 11/15/2019 001860 PLATT ELECTRIC SUPPLY X272505 X438235 49189 11/15/2019 006351 PROFESSIONAL CRANE INSPECTIONS 190589 49190 11115/2019 005012 SPOKANE CO ENVIRONMENTAL 49191 11/15/2019 001969 SUNSHINE DISPOSAL Nov 2019 1508380 49192 11/15/2019 002306 TERRELL LANDSCAPE ARCHITECT, MIC 3738 3742 49193 11/15/2019 007159 THE HOME DEPOT PRO 49194 11/15/2019 007120 TSHIMAKAIN CREEK LABORATORY 49195 11/15/2019 000167 VERA. WATER & POWER 49196 11/15/2019 006178 WALTER E NELSON CO 517563383 517563391 519172555 9000840 Oct 2019 394149 49197 11/15/2019 000038 WASTE MANAGEMENT OF SPOKANE 0070798-1518-4 49198 11/15/2019 000066 WCP SOLUTIONS 32 Vouchers for bank code : apbank 11466747 Fund/Dept 001.033.000.518 001.076.305.575 001.016.016.521 001.076.302.576 001.040.043.524 309.000.296.594 309.000.304.594 001.033.000.518 001.016.016.521 001.033.000.518 001.076.300.576 101.042.000.542 001.076.305.575 402.402.000.531 001.076.305.575 Description/Account Amount SUPPLIES FOR CITY HALL SUPPLIES FOR CENTERPLACE Total : VEHICLE LIFT EVALUATION AT PRE Total SPOKANE CO SEWER CHRGS: NO Total : ABATEMENT Total : 0296 -ENG & ARCH. SVCS 0304 -DESIGN AND CN MANAGEME Total : SUPPLIES FOR CITY HALL SUPPLIES FOR PRECINCT SUPPLIES FOR CITY HALL Total : ENVIRONMENTAL TESTING AT PAF Total : UTILITIES: OCT 2019 Total : SUPPLIES FOR CENTERPLACE Total : WASTE MGMT: VACTORING WAST Total : SUPPLIES FOR CENTERPLACE Total : 17.34 11.63 28.97 637.07 637.07 1,605.93 1,605.93 975.70 975.70 2,042.55 24,366.84 26,409.39 132.01 26.13 160.17 318.31 25.00 25.00 5,096.99 5,096.99 200.69 200.69 2,311.36 2,311.36 250.47 250.47 Bank total : 110,836.37 Page: ��^ CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 26. 2019 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending November 15, 2019 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Council Total Gross: $ 299,042.52 $ $ 299,042.52 Benefits: $ 62,521.54 $ $ 62,521.54 Total payroll $ 361,564.06 $ $ 361,564.06 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 26, 2019 Check all that apply: ® consent ❑ old business ❑ information ❑ admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Resolution 19-017: MRSC Rosters — Public Agency Membership GOVERNING LEGISLATION: RCW 39.04.155 and RCW 39.04.190; SVMC 3.41, 3.45, 3.46. and 3.48 PREVIOUS COUNCIL ACTION TAKEN: Admin Report November 19, 2019: Council consensus to bring this forward as part of the November 26 Consent Agenda. BACKGROUND: Currently it is the City Clerk's responsibility to maintain four rosters for the City: the small works roster, the consultant roster for architectural and engineering services, the consultant roster for non -architectural and engineering services, and the vendor roster. The small works roster is comprised of contractors properly licensed and registered to perform contracting work in the state of Washington, and it may be used where the estimated cost of the work is $300,000 or less. The roster for architectural and engineering services is used to select firms that provide services to the City. In accordance with current City policies, for contracts up to $100,000 the City may use either the roster or a formal request for qualifications; for contracts over $100,000, the City shall continue using the formal request for services. The roster for non -architectural and engineering services is used where a contract is expected to exceed $100,000, or greater than $15,000 and expected to be effective for more than one year. In cases where the contract is expected to be greater than $15,000 but less than $100,000, the responsible department obtains three or more proposals for the services required, and selects the lowest responsible proposal. For contracts where the contract is not expected to exceed $15,000, the Department is encouraged to use a competitive selection process, such as obtaining three proposals. The vendor list is used for the purchase of goods, equipment and supplies in an amount less than $40,000. Municipal Research and Services Center (MRSC) Rosters is an efficient and affordable way for Washington cities, counties, and special purpose districts to procure services using a roster contracting process. For a nominal annual membership fee, public agencies save staff time and financial resources by having MRSC provide full maintenance of the agency's Small Public Works, Consultant, and Vendor rosters. MRSC Rosters is the only contracting directory that connects businesses directly with public agencies. Businesses register once with as many participating agencies as desired. Businesses registering online is easy, and approval is fast; the business selects the categories of products and services, and then chooses the agencies they want to work with, and the agencies contact the business directly with contract opportunities. There are over 500 public agencies in Washington State utilizing MRSC Rosters, including the cities of Airway Heights, Cheney, Liberty Lake, Medical Lake, Millwood and Spokane, as well as many local school and special purpose districts. Full maintenance includes hosting of the individual rosters in MRSC's shared database as well as publishing state required advertising legal notices twice a year. The notices are posted the first Monday in January and June in publications of general circulation per county, which for our area includes the Spokesman Review as well as our official newspaper The Valley News Herald. Although the Washington Department of Transportation (WSDOT) Local Programs division has in the past approved the use of MRSC Rosters for use on roster projects receiving federal funds via WSDOT, MRSC has been informed that WSDOT no longer grants such approval. For any such project, staff will utilize a separate consultant selection process. The MRSC membership fee is based on a five-year average of total capital expenditures. We estimate that we would either fall into the 10 to 15 million dollar bracket which means our annual membership fee would be $425.00; or the 15 to 25 million dollar bracket which means our annual membership fee would be $575.00. In either case, the City's membership fee falls below the cost to annually advertise the rosters as required by law. OPTIONS: Approve Resolution 19-017 Contracting with MRSC for Public Roster Process RECOMMENDED ACTION OR MOTION: Approve Resolution 19-017 Contracting with MRSC for Public Roster Process. [approved as part of the Consent Agenda] BUDGET/FINANCIAL IMPACTS: Should result in a net savings STAFF CONTACT: City Engineer Bill Helbig, City Clerk Chris Bainbridge, Deputy City Clerk Carrie Koudelka ATTACHMENTS: Draft Resolution 19-017 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY WASHINGTON RESOLUTION NO. 19-017 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ON ESTABLISHING A SMALL PUBLIC WORKS ROSTER PROCESS TO AWARD PUBLIC WORKS CONTRACTS, A CONSULTING SERVICES ROSTER FOR ARCHITECTURAL, ENGINEERING, AND OTHER PROFESSIONAL SERVICES, AND A VENDOR ROSTER FOR GOODS AND SERVICES NOT RELATED TO PUBLIC WORKS CONTRACTS; AND OTHER MATTERS RELATED THERETO. WHEREAS, RCW 39.04.155 and other laws regarding contracting for public works by municipalities, allow certain contracts to be awarded by a small works roster process; and WHEREAS, Ch. 39.80 RCW and other laws regarding contracting for consulting services by municipalities allow certain contracts to be awarded by a consultant roster process; and WHEREAS, RCW 39.04.190, regarding purchase of materials, supplies, or equipment not connected to a public works project, allows certain purchasing contracts to be awarded by a vendor roster process. NOW, THEREFORE, THE CITY OF SPOKANE VALLEY, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. MRSC Rosters. The City of Spokane Valley is authorized to contract with the Municipal Research and Services Center of Washington (MRSC) to adopt for City use those state-wide electronic databases for the City of Spokane Valley's use for small public works contracts, consulting services, and vendor services developed and maintained by MRSC through MRSC Rosters, and authorizes the City Manager or designee to sign that contract. Section 2. Effective Date. This Resolution shall be in full force and effective upon adoption. Adopted this 26`h day of November, 2019. City of Spokane Valley ATTEST: Christine Bainbridge, City Clerk L. R. Higgins, Mayor Approved as to Form: Office of the City Attorney Resolution 19-017 MRSC Rosters Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 26, 2019 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Resolution 19-018 Voicing Opposition to City Levied Income Tax. GOVERNING LEGISLATION: Washington State Constitution, Article VII, § 1; RCW 35.22.280. PREVIOUS COUNCIL ACTION TAKEN: During advance agenda discussion at the October 1, 2019 Council meeting, there was Council consensus for staff to research the issue of and perhaps bring forth, a resolution to prohibit a city income tax. BACKGROUND: The City of Spokane recently had Proposition 2 on the ballot regarding prohibiting the future taxing of "wages, salaries, investments, the sale of goods or services, or any other income source" under the City's Charter. As of November 19, 2019, Proposition 2 was ahead 72% to 28%, and will undoubtedly pass. Council indicated it would like additional information regarding this issue as it may relate to possible future local income taxation in Spokane Valley. There are no cities in Washington currently imposing a local option income tax. It is widely believed to be an illegal tax under Washington law. The City of Seattle approved a local income tax on high-income residents. Suit was filed challenging the tax, and the trial court issued an Order on Summary Judgment ruling that cities lack authority to impose an income tax, that it could not be a tax on net income. On appeal to the Washington State Court of Appeals, Division II, that court ruled that Seattle had statutory authority to impose an income tax generally. However, prior court decisions in the 1930's determined that income was considered "property" in Washington and was therefore subject to the uniformity requirement in taxation found in Article VII, § 1 of the Washington State Constitution. In other words, a tax had to apply uniformly to all similarly situated people. Because this did not apply uniformly, the tax was unconstitutional. This decision may be subject to further review by the Washington State Supreme Court. Seattle filed a Petition for Review, and the Court has not ruled yet on whether to accept review. If the Court accepts review, the primary issue will be an analysis of whether case law from the 1930s should be overruled to say that income is not "property" for purposes of income tax analysis. If it is not "property," then the uniformity requirement will not apply. There is a split between various states throughout the United States as to whether they consider income to be a form of property. Given the uncertain nature of whether a local option income tax will continue to be prohibited in Washington, and based upon a suggestion by Mayor Higgins, staff drafted a proposed resolution identifying that this issue is in a state of legal flux at this time, that it identifies the importance of creating a beneficial regulatory and taxing climate for the residents and businesses of Spokane Valley, that the City greatly values the tremendous work of our small and large businesses in creating a healthy community, and declaring that the City of Spokane Valley strongly opposes the imposition of a local option income tax within our City. OPTIONS: (1) Approve resolution 19-018 as drafted or amended; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: Move to approve Resolution 19-018 Voicing Opposition to City Levied Income Tax. BUDGET/FINANCIAL IMPACTS: None. STAFF CONTACT: Cary Driskell, City Attorney. ATTACHMENTS: Draft Resolution 19-018 opposing imposition of a local option income tax. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 19-018 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, REGARDING OPPOSITION TO A LOCAL INCOME TAX ON THE RESIDENTS AND BUSINESSES OF THE CITY, AND OTHER MATTERS RELATING THERETO. WHEREAS, Article VII, § 1 of the Washington State Constitution establishes the basic framework for taxation in the state of Washington, including what shall be permitted as a tax; and WHEREAS, the City of Seattle recently attempted to enact an income tax on certain individuals applicable within its municipal boundaries. The Washington State Court of Appeals, Division I ruled that such a tax, when selectively applied, was unconstitutional and invalid. Kunath v. City of Seattle, Slip Opinion 79447-7-1 (2019). Certain language in the court's ruling has caused discussion in various communities across Washington as to whether cities have authority to impose a local income tax, which is legally considered a tax on property; and WHEREAS, the City of Seattle is seeking further review from the Washington State Supreme Court in the Kunath case, and that court has not ruled yet on that request for further appeal; and WHEREAS, the City Council wants to declare its position regarding the potential for cities to impose a local income tax on its residents and businesses; and WHEREAS, businesses large and small provide the economic lifeblood in our City, the region, state, and country; and WHEREAS, businesses are already subject to a highly regressive business and occupation tax imposed by the state of Washington. Although many cities across the state additionally impose a local business and occupation tax, the Spokane Valley City Council has deliberately chosen not to, electing to create a regulatory and taxing climate based on opportunity for businesses to operate in; and WHEREAS, Spokane Valley sits several miles from Washington's border with the state of Idaho, which already results in substantial loss of commerce to businesses located in north Idaho. Furthermore, Idaho has a more favorable business regulatory climate, including lower taxes, as an enticement for businesses to locate there to attract commerce from Washington's border communities; and WHEREAS, the City Council knows that a strong and encouraging business climate is one of the best ways to attract and retain good businesses to employ people in family wage jobs; and WHEREAS, use of a local income tax may generate additional revenue in the short term, but would most likely result in less long-term revenue due to the dampening effect it would have on our businesses. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington as follows: Resolution 19-018 Page 1 of 2 DRAFT Section 1. The City Council hereby declares that the imposition of a local income tax on the businesses and residents of the City of Spokane Valley would be in direct conflict with the high value the City places on promoting economic development through the attraction and expansion of financially healthy, family wage -paying employers. Small businesses are the backbone of our local, regional, state, and national economy and it is imperative that the City not put unnecessary hurdles in the way of their success. As such, the Spokane Valley City Council strongly opposes the imposition of a local income tax in the event a local income tax is determined legal and permissible by the Washington State Supreme Court or the Washington State Legislature. Section 2. Effective Date. This Resolution shall be effective upon adoption. Adopted this 26th day of November, 2019. City of Spokane Valley L.R Higgins, Mayor ATTEST: Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Resolution 19-018 Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 26, 2019 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Agreement with Gordon Thomas Honeywell - state lobbying services. GOVERNING LEGISLATION: Chapter 3.46 SVMC. PREVIOUS COUNCIL ACTION TAKEN: The City has contracted with Gordon Thomas Honeywell (GTH) since 2007 for state lobbying services; administrative report October 29. 2019; administrative report November 19, 2019. BACKGROUND: As previously discussed with Council on October 29, the City received one response to the Request for Qualifications it issued in September for state lobbying services. Staff was asked to negotiate the financial terms of a new agreement. The cost of these basic services in 2007 started at $26,000, increased to $36,000 in 2009, $37,000 in 2012, and $40,000 in 2015. In each year of the contract from 2007, a maximum of $2,500 may be used for expenses such as travel. In 2016, the City requested an increase in the scope of work to include a broader range of state administrative agency oversight and reporting to the City. The additional cost for enhanced agency reporting is $15,000, for a total annual cost of $55,000. The nature and complexity of the City's needs during contractual relationship has changed significantly since 2007, reflecting the maturation of the City and its various policy and capital project needs. The proposed new agreement would be an 18 -month agreement for $90,000 through June 30, 2021, with up to four one-year renewable options from that date that include an annual cost of living increase of 3%. The first "year" would be 18 months to get this on a cycle that ends June 30. The advantage of this is that when the City puts this back out to competitive process, we are not doing so right before an upcoming legislative session when there may not be time to work with a new lobbyist before the session. A new proposed scope of services includes appropriate monitoring of state agency rule-making Expenses would be capped at a maximum of $2,000 annually ($3,000 for first 18 months). This is set forth in table form, below. Contract Duration Annual Contract Amount Expenses Jan. 1, 2020 — June 30, 2021 $90,900 Capped at $3,000/year July 1, 2021— June 30, 2022 $62,700 Capped at $2,000/year July 1, 2022 — June 30, 2023 $64,581 Capped at $2,000/year July 1, 2023 — June 30, 2024 $66,518 Capped at $2,000/year July 1, 2024 — June 30, 2025 $68,514 Capped at $2,000/year Staff reviewed fees for similarly -sized jurisdictions, and this would put us roughly in the middle of those. OPTIONS: (1) Authorize staff to finalize and execute an agreement with Gordon Thomas Honeywell; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: I move we authorize the City Manager to finalize and execute the proposed agreement for state lobbying services with Gordon Thomas Honeywell. BUDGET/FINANCIAL IMPACTS: Current cost is $55,000 annually, new agreement would be $60,000 for 2020 ($90,900 for 18 months), paid from the General Fund. STAFF CONTACT: Cary Driskell, City Attorney. ATTACHMENTS: Proposed agreement with Gordon Thomas Honeywell for state lobbying services. Contract No. AGREEMENT FOR SERVICES GORDON THOMAS HONEYWELL THIS AGREEMENT is made by and between the City of Spokane Valley, a code City of the State of Washington, hereinafter "City" and Gordon Thomas Honeywell, hereinafter "Consultant," jointly referred to as "Parties." IN CONSIDERATION of the terms and conditions contained herein, the Parties agree as follows: 1. Work to Be Performed. Consultant shall provide all labor, services, and material to satisfactorily complete the Scope of Services, attached as Exhibit A. A. Administration. The City Manager or designee shall administer and be the primary contact for Consultant. Prior to commencement of work, Consultant shall contact the City Manager or designee to review the Scope of Services, schedule, and date of completion. Upon notice from the City Manager or designee, Consultant shall commence work, perform the requested tasks in the Scope of Services, stop work, and promptly cure any failure in performance under this Agreement. B. Representations. City has relied upon the qualifications of Consultant in entering into this Agreement. By execution of this Agreement, Consultant represents it possesses the ability, skill, and resources necessary to perform the work and is familiar with all current laws, rules, and regulations which reasonably relate to the Scope of Services. No substitutions of agreed-upon personnel shall be made without the prior written consent of City. Consultant represents that the compensation as stated in paragraph 3 is adequate and sufficient for the timely provision of all professional services required to complete the Scope of Services under this Agreement. Consultant shall be responsible for the technical accuracy of its services and documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City -furnished information. C. Standard of Care. Consultant shall exercise the degree of skill and diligence normally employed by professional consultants engaged in the same profession, and performing the same or similar services at the time such services are performed. D. Modifications. City may modify this Agreement and order changes in the work whenever necessary or advisable. Consultant will accept modifications when ordered in writing by the City Manager or designee, so long as the additional work is within the scope of Consultant's area of practice. Compensation for such modifications or changes shall be as mutually agreed between the Parties. Consultant shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by City without additional compensation. 2. Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in effect until June 30, 2021. The Parties may mutually exercise up to four one-year options under the same terms set forth herein. Agreement for Services (without professional liability coverage) Page 1 of 8 Contract No. Either Party may terminate this Agreement for material breach after providing the other Party with at least 10 days' prior notice and an opportunity to cure the breach. City may, in addition, terminate this Agreement for any reason by 10 days' written notice to Consultant. In the event of termination without breach, City shall pay Consultant for all work previously authorized and satisfactorily performed prior to the termination date. 3. Compensation. City agrees to pay Consultant an annual contract rate as set forth in Exhibit B (which includes Washington State Sales Tax if any is applicable) as full compensation for everything done under this Agreement. Consultant shall not perform any extra, further, or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. 4. Payment. Consultant shall be paid monthly upon presentation of an invoice to City. Applications for payment shall be sent to the City Finance Department at the below -stated address. City reserves the right to withhold payment under this Agreement for that portion of the work (if any) which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Services, City standards, City Code, and federal or state standards. 5. Notice. Notices other than applications for payment shall be given in writing as follows: TO THE CITY: Name: Christine Bainbridge, City Clerk Phone: (509) 720-5000 Address: 10210 East Sprague Avenue Spokane Valley, WA 99206 TO THE CONSULTANT: Name: Briahna Murray Phone: (253) 310-5477 Address: 1201 Pacific Avenue Tacoma, WA 98402 6. Applicable Laws and Standards. The Parties, in the performance of this Agreement, agree to comply with all applicable federal, state, and local laws and regulations. Consultant warrants that its designs, construction documents, and services shall conform to all federal, state, and local statutes and regulations. 7. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions. A. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (A)(2) of this certification; and Agreement for Services (without professional liability coverage) Page 2 of 8 Contract No. 4. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this Agreement. 8. Relationship of the Parties. It is understood and agreed that Consultant shall be an independent contractor and not the agent or employee of City, that City is interested in only the results to be achieved, and that the right to control the particular manner, method, and means in which the services are performed is solely within the discretion of Consultant. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Consultant. The Consultant shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 9. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by Consultant under this Agreement are and shall be the property of City, and may be subject to disclosure pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Consultant under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports, reproduction quality mylars of maps, and copies in the form of computer files, for the City's use. City shall have unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data, drawings, images, or other material prepared under this Agreement, provided that Consultant shall have no liability for the use of Consultant's work product outside of the scope of its intended purpose. 10. Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Consultant's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine, make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, and record of matters covered by this Agreement for a period of three years from the date final payment is made hereunder. 11. Insurance. Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives, employees, or subcontractors. A. Minimum Scope of Insurance. Consultant shall obtain insurance of the types described below: 1. Automobile liability insurance covering all owned, non -owned, hired, and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. 2. Commercial general liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury, and advertising injury. City shall be named as an additional insured under Consultant's commercial general liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26. Agreement for Services (without professional liability coverage) Page 3 of 8 Contract No. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of no less than $1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $1,000,000 for each occurrence, and $2,000,000 for general aggregate. C. Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the following provisions for automobile liability and commercial general liability insurance: 1. Consultant's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by City shall be in excess of Consultant's insurance and shall not contribute with it. 2. Consultant shall fax or send electronically in .pdf format a copy of insurer's cancellation notice within two business days of receipt by Consultant. 3. If Consultant maintains higher insurance limits than the minimums shown above, City shall be insured for the full available limits of commercial general and excess or umbrella liability maintained by Consultant, irrespective of whether such limits maintained by Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by Consultant. 4. Failure on the part of Consultant to maintain the insurance as required shall constitute a material breach of the Agreement, upon which the City may, after giving at least five business days' notice to Consultant to correct the breach, immediately terminate the Agreement, or at its sole discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to City on demand, or at the sole discretion of the City, offset against funds due Consultant from the City. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Consultant shall furnish acceptable insurance certificates to the City Clerk at the time Consultant returns the signed Agreement, which shall be Exhibit C. The certificate shall specify all of the parties who are additional insureds, and shall include applicable policy endorsements, and the deduction or retention level. Insuring companies or entities are subject to City acceptance. If requested, complete copies of insurance policies shall be provided to City. Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance. 12. Indemnification and Hold Harmless. Consultant shall, at its sole expense, defend, indemnify, and hold harmless City and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or Agreement for Services (without professional liability coverage) Page 4 of 8 Contract No. arising out of the wrongful or negligent acts, errors, or omissions in the services provided by Consultant, Consultant's agents, subcontractors, subconsultants, and employees to the fullest extent permitted by law, subject only to the limitations provided below. Consultant's duty to defend, indemnify, and hold City harmless shall not apply to liability for damages arising out of such services caused by or resulting from the sole negligence of City or City's agents or employees pursuant to RCW 4.24.115. Consultant's duty to defend, indemnify, and hold City harmless against liability for damages arising out of such services caused by the concurrent negligence of (a) City or City's agents or employees, and (b) Consultant, Consultant's agents, subcontractors, subconsultants and employees, shall apply only to the extent of the negligence of Consultant, Consultant's agents, subcontractors, subconsultants, and employees. Consultant's duty to defend, indemnify, and hold City harmless shall include, as to all claims, demands, losses, and liability to which it applies, City's personnel -related costs, reasonable attorneys' fees, the reasonable value of any services rendered by the office of the City Attorney, outside consultant costs, court costs, fees for collection, and all other claim -related expenses. Consultant specifically and expressly waives any immunity that may be granted it under the Washington State Industrial Insurance Act, Title 51 RCW. These indemnification obligations shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable to or for any third party under workers' compensation acts, disability benefit acts, or other employee benefits acts. Provided, that Consultant's waiver of immunity under this provision extends only to claims against Consultant by City, and does not include, or extend to, any claims by Consultant's employees directly against Consultant. Consultant hereby certifies that this indemnification provision was mutually negotiated. 13. Waiver. No officer, employee, agent, or other individual acting on behalf of either Party has the power, right, or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance shall not be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law shall be taken and construed as cumulative and in addition to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other Party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 14. Assignment and Delegation. Neither Party may assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without prior written consent of the other Party. 15. Subcontracts. Except as otherwise provided herein, Consultant shall not enter into subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of City. 16. Confidentiality. Consultant may, from time -to -time, receive information which is deemed by City to be confidential. Consultant shall not disclose such information without the prior express written consent of City or upon order of a court of competent jurisdiction. 17. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes between City and Consultant shall be resolved in the Superior Court of the State of Washington in Spokane Agreement for Services (without professional liability coverage) Page 5 of 8 Contract No. County. Notwithstanding the foregoing, Consultant agrees that it may, at City's request, be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or that are related to Consultant' s services under this Agreement. Consultant further agrees that the Arbitrator(s)' decision therein shall be final and binding on Consultant and that judgment may be entered upon it in any court having jurisdiction thereof. 18. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this Agreement shall be entitled to its attorney' s fees and costs of such litigation (including expert witness fees). 19. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified, or altered except in writing signed by the Parties hereto. 20. Anti -kickback. No officer or employee of City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted, or granted a present or future gift, favor, service, or other thing of value from any person with an interest in this Agreement. 21. Business Registration. Prior to commencement of work under this Agreement, Consultant shall register with the City as a business if it has not already done so. 22. Severabilitv. If any section, sentence, clause, or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section, sentence, clause, or phrase of this Agreement. 23. Exhibits. Exhibits attached and incorporated into this Agreement are: A. Scope of Services B. Fee proposal C. Insurance Certificates D. Assurance of compliance with applicable federal law The Parties have executed this Agreement this _ day of , 20 . CITY OF SPOKANE VALLEY Consultant: Mark Calhoun, City Manager By: Its: Authorized Representative ATTEST: Christine Bainbridge, City Clerk APPROVED AS TO FORM: Office of the City Attorney Agreement for Services (without professional liability coverage) Page 6 of 8 Contract No. Exhibit D — Assurance of Compliance with Applicable Federal Law During the performance of this Agreement, the Consultant, for itself, its assignees, and successors in interest (hereinafter referred to as the "Consultant") agrees as follows: 1. Compliance with Regulations: The Consultant shall comply with the federal laws set forth in Section 7 of this Exhibit ("Acts and the Regulations") relative to non-discrimination in federally -assisted programs of the U.S. Department of Transportation, Washington State Department of Transportation (WSDOT), as they may be amended from time -to -time, which are herein incorporated by reference and made a part of this Agreement. 2. Non-discrimination: The Consultant, with regard to the work performed by it during this Agreement, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Consultant shall not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. 3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the Consultant for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier shall be notified by the Consultant of the Consultant' s obligations under this Agreement and the Acts and the Regulations relative to non-discrimination on the grounds of race, color, or national origin. 4. Information and Reports: The Consultant shall provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City or the WSDOT to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of Consultant is in the exclusive possession of another who fails or refuses to furnish the information, the Consultant shall so certify to the City or the WSDOT, as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance: In the event of a Consultant's noncompliance with the non-discrimination provisions of this Agreement, the City will impose such contract sanctions as it or the WSDOT may determine to be appropriate, including, but not limited to: a. withholding payments to the Consultant under the Agreement until the Consultant complies; and/or b. cancelling, terminating, or suspending the Agreement, in whole or in part. 6. Incorporation of Provisions: The Consultant shall include the provisions of paragraphs one through six of this Exhibit in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The Consultant shall take action with respect to any subcontract or procurement as the City or the WSDOT may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if the Consultant becomes involved in, or is threatened with litigation by a subcontractor or supplier because of such direction, the Consultant may request that the City enter into any litigation to protect the interests of the City. In addition, the Consultant may request the United States to enter into the litigation to protect the interests of the United States. Agreement for Services (without professional liability coverage) Page 7 of 8 Contract No. 7. Pertinent Non -Discrimination Authorities: During the performance of this Agreement, the Consultant agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects); Federal -Aid Highway Act of 1973, (23 U.S.C. §324 et seq.), (prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. §6101 et seq.), (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 USC §471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. §47123) (prohibits discrimination on the basis of race, color, national origin, and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures Non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); and Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. §1681 et seq.). Agreement for Services (without professional liability coverage) Page 8 of 8 EXHIBIT A SCOPE OF WORK Assist in the development of a program of priority State legislative objectives of the City; strategies shall be developed and implemented in order to successfully promote the City's legislative objectives; such strategies shall be consistent with the City's currently -adopted Legislative Agenda; Represent the City's legislative objectives to members of the Legislature, the Governor's Office, and appropriate legislative committees, state agencies, legislative staff, major public interest groups, and coalitions; Maintain effective relationships with members of the Legislature, the Governor's Office, and appropriate legislative committees, state agencies, legislative staff, major public interest groups, and coalitions, including but not limited to the Association of Washington Cities; Monitor specified State legislation, legislative committees, and the activities of appropriate interest groups which pertain to the stated interests, goals, and objectives of the City; Recommend appropriate City action regarding pertinent legislation; Identify opportunities for Councilmembers and staff to testify before legislative committees and subcommittees with respect to proposed legislation; assist in preparation of testimony to be given; and as requested, testify on behalf of the City; Maintain a daily presence at the State Capitol throughout the legislative session to advance the City's legislative objectives; Attend meetings with Council or staff as requested in order to brief Councilmembers and staff as appropriate on legislative activities; and Provide written and oral reports to Councilmembers and staff weekly during the legislative session, or as mutually agreed upon, in order to keep Council and staff informed regarding the status of pertinent legislation and lobbying activity. EXHIBIT B FEE STATEMENT Contract Duration Annual Contract Amount Expenses Jan. 1, 2020 — June 30, 2021 $90,900 Capped at $3,000/year July 1, 2021— June 30, 2022 $62,700 Capped at $2,000/year July 1, 2022 — June 30, 2023 $64,581 Capped at $2,000/year July 1, 2023 — June 30, 2024 $66,518 Capped at $2,000/year July 1, 2024 — June 30, 2025 $68,514 Capped at $2,000/year CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 26, 2019 Department Director Approval: Check all that apply: ❑ Consent ❑ Old business ® New business ❑ Public Hearing ❑ Information ❑ Admin. Report ❑ Pending Legislation AGENDA ITEM TITLE: Motion Consideration Barker Road Homes Sewer Project Interlocal Agreement GOVERNING LEGISLATION: Revised Code of Washington 39.34 and Spokane Valley Resolution 19-014 PREVIOUS COUNCIL ACTION TAKEN: Administrative Reports on July 23, 2019 and September 10, 2019, and adoption of Resolution 19-014 on October 15, 2019 BACKGROUND: The City of Spokane Valley is a member of the Spokane County Community Development Block Grant (CDBG) Consortium. Each year the Federal Department of Housing and Urban Development provides CDBG entitlement funding to Spokane County. The City receives a 20 percent set-aside of Spokane County's annual federal appropriation for infrastructure projects. Spokane Valley's typical annual set-aside is approximately $270,000 for eligible projects. On July 23, 2019 and September 10, 2019, City Council was presented the concept of using the City's CDBG set-aside for a collaborative sewer project between the City, Spokane County Environmental Services Division and Spokane County Housing & Community Development Division. The sewer project is located east of Barker (see attached map) in a manufactured home subdivision. The project will eliminate septic systems above the region's sole source aquifer. In this collaborative effort, Spokane County Environmental Services would install sewer and pave back the roadway, with the City providing financial support through our Street Wear Fee. The proposed streets to be repaved are all in poor condition. On October 15, 2019 the City Council approved Resolution 19-014 formally authorizing the relinquishment of the City's 2020 and 2021 program year CDBG Spokane County set-aside in order to assist eligible low and very low-income homeowners with Assessment and Connection charges on the Barker Road Homes project; Spokane County Housing and Community Development will manage this portion of the program. Tonight, staff is presenting the proposed interlocal agreement between Spokane County Environmental Services and the City of Spokane Valley for the installation of sewer and the pave back of the roadways for the Barker Road Homes Sanitary Sewer project. The purpose of the interlocal agreement is to identify the roles of each jurisdiction regarding financing, design, and construction of the project. The tables below provide an overview of the proposed costs and funding summary for the Barker Road Home Sanitary Sewer project. 1 Preliminary Cost Estimates Sewer Design, Construction, and Contract Administration $ 1,250,000 Developer Reimbursement — Late Comer Agreement $ 330,000 Roadway Reconstruction and Insp. in Sewer Installation Area $ 1,250,000 Additional 1" ACP in Sewer Installation Area and Insp. $ 400,000 Roadwa Reconstruction in "Gas" Areas and Ins•. $ 125,000 TOTAL PROJECT COST $ 3,355,000 Preliminary Funding Summary Capital Facilities Rates paid by Property Owners $ 683,500 City of Spokane Valley Street Wear Fee for Construction $ 1,615,000 Spokane County Sewer Reserves — Fund 403 $ 1,056,500 SUBTOTAL PROPERTY OWNERS $ 683,500 SUBTOTAL CITY SHARE $ 1,615,000 SUBTOTAL COUNTY SHARE $ 1,056,500 TOTAL PROJECT FUNDING $ 3,355,000 OPTIONS: Authorize the City Manager to enter into and execute the Interlocal Agreement as drafted or modified; or take other appropriate action. RECOMMENDED ACTION OR MOTION: I move Council authorize the City Manager to enter into and execute the Interlocal Agreement with Spokane County regarding the Barker Road Homes Sanitary Sewer Project. BUDGET/FINANCIAL IMPACTS: The table below summarizes the expected budget impacts to the City. City Share of Construction $ 1,615,000' Cit 's CDBG set-aside $ 540,0002 TOTAL IMPACT $ 2,155, 000 1: City's Street Wear Fee 2: CDBG set-aside relinquishment for 2020 and 2021 STAFF CONTACT: John Hohman, Deputy City Manager ATTACHMENTS: Interlocal Agreement; Barker Road Manufacturing Home Community Map 2 INTERLOCAL AGREEMENT BETWEEN THE CITY OF SPOKANE VALLEY AND SPOKANE COUNTY REGARDING THE BARKER ROAD HOMES SANITARY SEWER PROJECT (NO. 228C), AND OTHER MATTERS RELATING THERETO. THIS AGREEMENT, made and entered this day of 2019, by and between Spokane County, a political subdivision of the State of Washington ("COUNTY"), and the City of Spokane Valley (CITY), a municipal corporation of the State of Washington, jointly hereinafter referred to as the "Parties." WITNESSETH: WHEREAS, pursuant to the provisions of RCW Section 36.32.120(6), the Board of County Commissioners of Spokane County (the "Board") has the care of County property and management of County funds and business; and WHEREAS, pursuant to the provisions of chapter 35A.11 RCW, the CITY Council has the care of CITY property and management of CITY funds and business; and WHEREAS, pursuant to the provisions of chapters 36.70 and 36.94 RCW, the Board has adopted a Comprehensive Wastewater Management Plan as an element of the County's Generalized Comprehensive Plan; and WHEREAS, pursuant to the provisions of chapter 36.94 RCW and the Comprehensive Wastewater Management Plan, Spokane County has the power to construct, operate and maintain a system of sewerage within the Spokane County area; and WHEREAS, pursuant to the Interlocal Agreement between CITY and the COUNTY, regarding wastewater management, dated July 21, 2009, the Parties have agreed that the COUNTY will own and manage the system of sewerage within the CITY; and WHEREAS, the Parties agree on the importance of eliminating individual on-site sewer facilities north of the Spokane River east of Barker Road, and have been planning for the joint undertaking of the Barker Road Homes Sanitary Sewer Project (the "Project"); and WHEREAS, pursuant to CITY Resolution No. 19-014, dated October 15, 2019, the CITY relinquishes its set-aside of 2020 and 2021 Community Development Block Grant (CDBG) funds for the use of assisting eligible low and very low income homeowners within the Project area with connection fees and costs, said funds to be administered by COUNTY; and WHEREAS, pursuant to the provisions of chapter 39.34 RCW, two or more public entities may jointly contract between each other to perform functions which each may individually perform; and Interlocal Agreement — Barker Road Homes Sanitary Sewer Project No. 228C Page 1 of 8 WHEREAS, the Parties desire to clearly identify what role each jurisdiction is to have regarding financing, design, and construction of the Project. NOW THEREFORE, for and in consideration of the mutual promises set forth hereinafter, the Parties hereto agree as follows: SECTION 1: PURPOSE The purpose of this Agreement is for the Parties to clearly identify the respective roles each jurisdiction is to have regarding financing, design, and construction of the Barker Road Homes Sanitary Sewer Project. SECTION 2: TERM Subject to any other provisions contained herein, the period of performance of this Agreement shall commence on December 1, 2019, and be completed no later than December 31, 2023 unless terminated sooner as provided herein. SECTION 3: TERMINATION Except as otherwise provided in this Agreement, either Party may terminate this Agreement upon at least 30 days written notification. If this Agreement is so terminated, the terminating Party shall be liable only for performance in accordance with the terms of this Agreement for performance rendered prior to the effective date of termination. SECTION 4: CONTRACT MANAGEMENT The Parties hereby designate the following individuals, or their designees, as their representatives for the purpose of ensuring compliance with the Agreement: SPOKANE COUNTY: Spokane County Environmental Services Director 1026 West Broadway Avenue Spokane, WA 99260 CITY OF SPOKANE VALLEY: City Manager 10210 East Sprague Avenue Spokane Valley, WA 99206 SECTION 5: OBLIGATIONS OF THE PARTIES COUNTY's Obligations: Engineering Design: The COUNTY shall be responsible for completing the sewer design engineering for the Project, including the public outreach and coordination with property owners being served. The COUNTY will integrate road and drainage design and Interlocal Agreement — Barker Road Homes Sanitary Sewer Project No. 228C Page 2 of 8 specifications provided by CITY into the contract documents for bidding and award. Construction and Inspection Costs: The construction contract bidding, award and management of the Project shall be provided by the COUNTY. The COUNTY shall be responsible for the following: a. 100% of the cost of the construction and inspection related to sewer installation (less CITY funding contribution described below) b. 100% of the costs of inspection of sewer installation in the Project area c. 50% of the costs of inspection of roadway removal and replacement in sewer installation areas d. 50% of the construction costs related to roadway removal and replacement in sewer installation areas (road replacement section will be 2" Asphalt Concrete Pavement (ACP) over 6" crushed surfacing) e. Anticipated advertisement date for the project is April 20, 2020 f. Anticipated start of construction is June 1, 2020 CITY's Obligations: Engineering Design: CITY shall be responsible for completing the road, drainage, and signal design engineering for the Project and obtaining any required right-of-way for restoration and/or improvements. CITY will complete construction plans and specifications for the associated road restoration and/or improvements and provide them to the COUNTY for integration into the Project bid documents. See Attachment A for the Project limits and right-of-way responsibilities. Construction and Inspection Costs: The CITY shall reimburse the COUNTY for CITY's share of costs associated with; a. 50% of the costs of inspection of roadway removal and replacement in sewer installation areas b. 50% of the construction costs related to roadway removal and replacement in sewer installation areas (Road replacement section will be 2" ACP over 6" crushed surfacing) c. 100% of the cost of ACP removal and replacement and crushed surfacing in designated "gap" areas d. 100% of the cost of increasing the ACP thickness from 2" to 3" (1" increase) throughout Project area e. 100% of the cost of road and drainage improvements not related to sewer installation activities f. Additional contribution to the cost of the road installation in the amount of $465,000 Accordingly, the COUNTY shall send monthly invoices to CITY during construction and CITY shall pay those invoices within 30 days. CITY shall pay $465,000 towards the cost of the road installation by September 30, 2020. Interlocal Agreement — Barker Road Homes Sanitary Sewer Project No. 228C Page 3 of 8 Joint Obligations Representatives from the COUNTY and CITY shall meet regularly as needed, but no less frequently than once per month, to jointly consider matters pertaining to the administration of the Project throughout the term of the Project. The COUNTY shall coordinate with CITY prior to the start of Project construction regarding the proposed construction management and inspection team and the estimated cost of construction management and inspection services. SECTION 6: INDEMNITY & HOLD HARMLESS The COUNTY shall protect, defend, indemnify, and hold harmless the CITY, its officers, officials, employees, and agents while acting within the scope of their employment as such, from any and all costs, claims, judgments, and/or awards of damages (both to persons and/or property) The COUNTY will not be required to indemnify, defend, or save harmless the CITY if the claim, suit, or action for injuries, death, or damages (both to persons and/or property) is caused by the sole negligence of the CITY. Where such claims, suits, or actions result from the concurrent negligence of both Parties, the indemnity provisions provided herein shall be valid and enforceable only to the extent of each Party's own negligence. The CITY agrees to protect, defend, indemnify, and hold harmless the COUNTY its officers, officials, employees, and agents while acting within the scope of their employment as such, from any and all costs, claims, judgments and/or awards of damages (both to persons and/or property). The CITY will not be required to indemnify, defend, or save harmless the COUNTY if the claim, suit, or action for injuries, death, or damages (both to persons and/or property) is caused by the sole negligence of the COUNTY. Where such claims, suits, or actions result from the concurrent negligence of both Parties, the indemnity provisions provided herein shall be valid and enforceable only to the extent of each Party's own negligence. The COUNTY and the CITY agree that their mutual obligations under this section extend to any claim, demand and/or cause of action brought by, or on behalf of, any COUNTY or the CITY employees or agents while performing work authorized under this Agreement. For this purpose, the COUNTY and the CITY, by mutual negotiation, hereby waives any immunity that would otherwise be available to it against such claims under the Industrial Insurance provisions of chapter 51.12 RCW. These indemnifications and waiver shall survive the termination of this Agreement. No officer or employee of the CITY or the COUNTY shall be personally liable for any act, or failure to act, in connection with this Agreement, it is understood that in such matters they are acting solely as agents of their respective agencies. Interlocal Agreement — Barker Road Homes Sanitary Sewer Project No. 228C Page 4 of 8 SECTION 7: INSURANCE During the term of the Agreement, the CITY and COUNTY shall each maintain in force at its sole expense, each insurance coverage with minimum limit noted below: (1) Workers' Compensation Insurance in compliance with Title 51 RCW, which requires subject employers to provide workers' compensation coverage for all their subject workers and Employer's Liability Insurance in the statutory amount.; (2) General Liability Insurance on an occurrence basis, with a combined single limit of not less than $5,000,000 each occurrence for bodily injury and property damage. It shall include contractual liability coverage for the indemnity provided under this Agreement; (3) Automobile Liability Insurance with a combined single limit, or the equivalent of not less than $5,000,000 each accident for bodily injury and property damage, including coverage for owned, hired and non -owned vehicles; and Each insurance policy/liability coverage document shall be endorsed and the certificate shall reflect that the insurance afforded therein shall be primary insurance and any insurance or self-insurance carried by the other entity shall be excess and not contributory insurance to that provided by the other entity There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from either entity or their insurer(s) to the other entity. Insurance requirements for general and professional liability may be satisfied by providing proof of insurance with membership in an authorized Risk Pool formed under and meeting the requirements of RCW 48.62.031. As evidence of the insurance/liability coverage required by this Agreement, each entity shall furnish written evidence of acceptable commercial insurance or Risk Pool liability coverage to the other entity within 30 days of the Agreement becoming effective. If requested, complete copies of commercial insurance policies or Risk Pool liability coverage documents shall be provided to either entity. The CITY and COUNTY shall be financially responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance. SECTION 8: COUNTERPARTS This Agreement may be executed in one or more counterparts, each of which, when so executed and delivered, shall be an original, but such counterparts shall together constitute but one and the same Agreement. Interlocal Agreement — Barker Road Homes Sanitary Sewer Project No. 228C Page 5 of 8 SECTION 9: ENTITIES/ PROPERTY A. No new entities are created by this Agreement. B. No real or personal property will be transferred as part of this Agreement. C. No joint board will be created to administer the provisions of this Agreement. SECTION 10: RELATIONSHIP OF THE PARTIES The Parties intend that an independent contractor relationship will be created by the Agreement. No agent, employee, servant or otherwise of a Party shall be deemed to be an employee, agent, servant, or otherwise of any other Party for any purpose, and the employees of a Party are not entitled to any of the benefits that any other Party provides for its employees. Each Party shall be solely and entirely responsible for its acts and for the acts of its agents, employees, servants, subcontractors, or otherwise during the performance of this Agreement. SECTION 11: RECORDS MAINTENANCE The Parties shall each maintain books, records, documents and other evidence which sufficiently and properly reflect all direct and indirect costs expended by all Parties in the performance of the services described herein. These records shall be subject to inspection, review or audit by personnel of the Parties, other personnel duly authorized by any Party, the Office of the State Auditor, and federal officials so authorized by law. The Parties will retain all books, records, documents, and other material relevant to this agreement for five years after expiration and the Office of the State Auditor, federal auditors, and any persons duly authorized by the parties shall have full access and the right to examine any of these materials during this period. SECTION 12: AGREEMENT TO BE FILED The COUNTY may either file this Agreement with the Spokane County Auditor or post it on its internet website. CITY shall file this Agreement with its City Clerk, and shall either file this Agreement with the Spokane County Auditor or post it on its internet website. SECTION 13: MISCELLANEOUS PROVISIONS A. Non -waiver. No waiver by any Party of any of the terms of this Agreement shall be construed as a waiver of the same or other rights of that Party in the future. B. Entire agreement. This Agreement contains the entire understanding of the Parties. No representations, promises, or agreements not expressed herein have been made to induce either Party to sign this Agreement. C. Modification. No modification or amendment to this Agreement shall be valid until put in writing and signed with the same formalities as this Agreement. D. Assignment. Neither Party may assign its interest in this Agreement without the express written consent of the other Party. Interlocal Agreement — Barker Road Homes Sanitary Sewer Project No. 228C Page 6 of 8 E. Severability. In the event any portion of this Agreement should become invalid or unenforceable, the rest of the Agreement shall remain in full force and effect. F. Compliance with laws. The Parties shall observe all federal, state and local laws, ordinances and regulations, to the extent that they may be applicable to the terms of this Agreement. G. Anti -discrimination. No individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this contract because of age, sex, race, color, religion, creed, marital status, familial status, sexual orientation, national origin, honorably discharged veteran or military status, the presence of any sensory, mental or physical disability, or use of a service animal by a person with disabilities. H. Venue stipulation. This Agreement shall be construed under the laws of Washington State. Any action at law, suit in equity or judicial proceeding regarding this Agreement or any provision hereto shall be instituted only in courts of competent jurisdiction within Spokane County, Washington. SECTION NO. 14: CLAUSES REQUIRED BY CHAPTER 39.34 RCW A. Purpose: See Section No. 1, above. B. Duration: See Section No. 2, above. C. No creation of separate entity: See Section No. 9, above. D. Responsibilities of the Parties: See Section No. 5 and other provisions, above. E. Agreement to be filed: See Section No. 12, above. F. Financing: See Section No. 5, above. G. Termination: See Section No. 3, above. H. Property upon termination: See Section No. 9 above. I. Contract management: See Section No. 5, above. Interlocal Agreement — Barker Road Homes Sanitary Sewer Project No. 228C Page 7 of 8 IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on the date set forth on page one. City of Spokane Valley: Spokane County: BOARD OF COUNTY COMMISSIONERS: Mark Calhoun, City Manager Mary L. Kuney, Chair Al French, Vice -Chair ATTEST: Josh Kerns, Commissioner Christine Bainbridge, City Clerk ATTEST: Approved as to form: Ginna Vasquez, Clerk of the Board Office of the City Attorney Approved as to form: Spokane County Prosecutor's Office Interlocal Agreement — Barker Road Homes Sanitary Sewer Project No. 228C Page 8 of 8 Barker Road Manufacturing Home Community Map Nattarner �n s urn View Drf*iA • E Grace Ave t, Fat r Legend Municipal Boundaries Sewer - Force Main Sewer - Gravity Sewered Not Sewered 0 100 200 300 400 500 Feet N CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 26, 2019 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: CenterPlace Regional Event Center Roof Update GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: City Council approved the construction of CenterPlace on March 23, 2004. A budget amendment for the 2015 General Fund budget to allow for the recommended CenterPlace Roof repairs was approved on October 27, 2015. BACKGROUND: CenterPlace Regional Event Center opened to the public on September 24, 2005. While staff had been dealing with a few minor roof leaks, it was not until 2014 that the leaks became significant enough to be evaluated and a plan for repair put into place. In December 2014, Northwest Roof Consultants conducted an inspection. They found two main areas where roof leaks were concentrated: the Great Room and the Small Dining Room. In July 2015, a contract with Barton Roofing was initiated to address the two previously identified leaks. The City wanted to do additional work over the entry barrel roof with Barton Roofing in October 2015. That contract failed to move forward as the City experienced a severe windstorm and Barton decided to work on residential roofs instead. The City Council was updated on the CenterPlace roof status on May 17, 2016. As a result of that update, a contract with ICON Corp. was initiated on July 15, 2016 to repair seven new areas that were leaking. Staff has continued to deal with the leak issue and prevent disruptions to CenterPlace events. This past June, the City Council discussed the CenterPlace roof issue at the budget workshop. Based upon direction from the Council at the workshop, staff has contracted with Architects West to provide consulting and design services to replace the roof. Staff and the Consultant will be providing an overview of the roof related issues at CenterPlace including re -roofing options, estimated costs and anticipated lifespans and recommending to proceed with the standing seam metal roof option. The estimated budget for this recommendation is $21,000 -Architecture & Engineering, $13,500 -City staff time, $532,500 - construction and $40,000 -construction contingency (-7.5% of construction) for a total estimated cost of $607,000. OPTIONS: 1) Consensus on staff recommendation; or 2) take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Seeking City Council consensus to accept staff's recommendation to proceed with replacing the CenterPlace roof with standing seam metal roofing material. BUDGET/FINANCIAL IMPACTS: $607,000. A 2020 budget amendment would be necessary to construct the project and this would be financed as a nonrecurring General Fund expenditure. The General Fund has reserves that are sufficient to accommodate this expense. STAFF CONTACT: Glenn Ritter -Senior Engineer, Mike Stone -Director of Parks and Recreation ATTACHMENTS: PowerPoint presentation Sp©kane ,.Valley. CenterPlace Roof Repair Roof Replacement Options November 26, 2019 Presentation Agenda November, 26 2019 Project Background Existing Roof System Roof System Options Roof System Comparisons Staff and Consultant Recommendation Estimated Cost and Budget Tentative Schedule Questions 2 Spokane _s Va11eyA 3 Project Background November, 26 2019 CenterPlace opened on September 24, 2005 In 2014 leaks began to become significant Northwest Roof Consultants evaluated leaks and developed a repair plan In 2015 leaks in Great Room and Small Dining Room repaired In 2016 Council discussion regarding roof leak status In 2016 seven new leak areas repaired — see slide 4 In 2019 Council discussion results in hiring of Architects West for roof replacement design work S`P Okane _ Valley 4 Project Background November, 26 2019 Valley A = Purple Valley B = Dark Blue Area C = Green Area D = Petah Area E = Bright Blue Area F = Entrance Barrel Roof = Red C S` `"okane P .0.10Va11ey 5 Existing Roof November, 26 2019 — Roofing Material — Slip Sheet (Felt) Nail Base — Rigid Insulation NN % Vapor Barrier Approx. 35,500 square feet Majority 3.5/12 slope Some 8/12 Slope Existing Metal Deck Spokane ArchitectsWest �sValley Roof System Options November, 26 2019 • 1 • — Roofing Material Slip Sheet (Felt) Nail Base Rigid Insulation Design Principles: 6 Leakproof Budget -Appropriate Visually Appealing Vapor Barrier Existing Metal Deck Spokane ArchitectsWest �sValley November, 26 2019 Roof System Options —Asphalt Composition 7 ArchitectsWest .0.10Va11ey November, 26 2019 Roof System Options - Standing Seam Metal Spokane ArchitectsWest .Valley November, 26 2019 Roof System Options —Metal Tile 9 Spokane ArchitectsWest �sValley November, 26 2019 Roof System Comparisons Cost Comparison Roofing Material Area 8" insulation w/nail base Roofing Felt Roofing Total Life - Years 50 year life cycle cost Composition 35500 $6 $1 $5 $426,000 15-30 $639,000 Standing Seam Metal 35500 $6 $1 $8 $532,500 50+ $532,500 Metal Tile 35500 $6 $1 $10 $603,500 50+ $603,500 Pros & Cons Maintenance Pros Cons Composition Total Roofing replacement after 15- 30 years. 1. Consistent with Spokane Valley City Hall Roofing 2. lowest first cost 1. Least durable 2. Shortest Life Span Standing Seam Metal None 1. Long Life 2. Zero maintenance 3. Excellent weathertightness 1. Higher first cost Metal Tile None 1. Tile look with durability and long life of metal 2. Zero Maintenance 3. Attractive Visual Appearance 1. Highest first cost 2. More susceptible to leakage than other two options. Spokane ArchitectsWest �sValley Estimated Cost and Budget November, 26 2019 Project Estimated Cost Architecture & Engineering $ 21,000 Staff Costs $ 13,500 Construction $ 532,500 Construction Contingency (N7.5% of Const.) $ 40,000 Total Estimated Cost $ 607,000 Project Estimated Budget City Fund 309 $ 607,000 Total Estimated Budget $ 607,000 Spokane .000 Valley November, 26 2019 Staff and Consultant Recommendation Recommend standing seam metal roof option Virtually no maintenance Long life Excellent weather tightness Color match existing facility 12 Spokane ArchitectsWest .Valley Tentative Schedule November, 26 2019 January 31 February 21 March 3 Mid -April End of May 13 Bid Advertisement Bid Opening Council Bid Award Construction Start Project Completion Spokane .000 Valley Questions November, 26 2019 14 Spokane .000 Valley CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: Nov. 26, 2019 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: 2019 Marketing and Communications Report GOVERNING LEGISLATION: None PREVIOUS COUNCIL ACTION TAKEN: 2016, 05-17: Admin Report on Economic Development Marketing Contract with Atlas 2016, 05-24: Motion passed to award contract to Atlas Advertising 2016, 11;15: Admin Report, Marketing Study Update, Atlas Advertising 2017, 08-29: Admin Report: Marketing Report 2018, 04-24: Admin Report on 2018 Marketing Consultant Selection, KREM 2019, 01-22: Admin Report; 2018 Marketing Report BACKGROUND: In May 2018, the City awarded a $125,000 marketing agreement to KREM Marketing Solutions, a full-service marketing agency, to continue to implement the five-year economic development marketing strategy that was developed in 2016 by Atlas Advertising. The agreement included a three-year renewal option. The marketing strategy is focused on three key areas: branding and community engagement, tourism and event development, and economic/business development. As part of the 2018 services agreement, KREM Marketing Solutions: • Developed and implemented marketing campaigns that utilized both video and digital advertising. • Developed printed materials, including brochure templates and the Hot Topic survey. • Reviewed and recommended changes to enhance the City's communication tools, including websites and social media content, and enhance user interaction through search engine optimization and other marketing strategies. In 2019, the city exercised the first year renewal option with KREM Marketing; the agreement was for $135,000. As part of the 2019 services agreement, KREM Marketing Solutions: • Developed and implemented targeted marketing campaigns that utilized video for Spokane and Seattle/Tacoma markets • Developed and implemented marketing campaigns that utilized digital advertising in regional and national markets focusing on 1) business recruitment and expansion and 2) skilled labor/workforce recruitment in the manufacturing and distribution industry. • Developed and implemented marketing campaigns that utilized digital media to strengthen the city's brand and promote events that generate tourism. • Recommended changes to enhance the City's communications and customer engagement tools, including website improvements, use of additional social media platforms, and other strategies. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: No action required. This report is intended to summarize the marketing and communication activities completed in 2019. BUDGET/FINANCIAL IMPACTS: The City has opted to exercise a second -year renewal option with KREM Marketing Solutions to continue marketing services. STAFF CONTACT: Lesli Brassfield, Economic Development Specialist Jeff Kleingartner, Public Information officer ATTACHMENTS: PowerPoint Presentation City of Spokane Valley Marketing Strategy 2016 2019 Marketing and Communications Initiatives November 26, 2019 Lesli Brasfield, Economic Development Specialist Jeff Kleingartner, Public Information Officer Spokane Dalley Five-year Marketing Plan Developed in 2016 by Atlas Advertising Three key strategies: Promote business recruitment, retention, and expansion Increase events; promote tourism Build brand, identity, and engage community CITY OF SPOKANE VALLEY MARKETING STRATEGY City of Spokane Valley RETAIL IMPROVEMENT STRATEGY Fehruary. 7015 Multi -channel marketing & communications Video Digital marketing Social media Point of service Website content Email marketing Traditional media Video BRITISH COLUMBIA ALBERTA WINN IFINErt ID MT Four 30 -second commercials Two for Spokane TV market (TAPA Business Park and Numerics) Two for Seattle/Tacoma TV market Three-minute pavement preservation video for 2020 Videos utilized in digital advertising, social media, and presentations Video Spokane TV market Commercials aired 811 times in March -May and Aug.- Oct. Projected to be viewed by 386,659 adults three times, and 594,860 adults at least once Reached 80 percent of the viewing market Seattle/Tacoma TV market Commercials aired 88 times Sept. - Nov. Projected to be viewed by 509,435 adults three times, and 861,719 adults at least once Reached 24 percent of the viewing market TOM ANDERSEN TAPA BUSINESS PARK DEVELOPER BORN IN SPOKANE VALLEY Digital marketing Paid digital impressions Digital impression Impressions target users by location, demographics, user behavior Key strategies: Business, workforce development (Linkedln) Event promotion and tourism (Facebook) Brand recognition, community engagement (Facebook) ,901,525 followers SEE MORE 83% y 1:48 PM +Po ow Are 3youcready to expand or relocate your business? onbusjness, 4 Comment Brett Boutin, CPPD likes this Erin Bail • 3rd Markwtinn K Traininn Mananor I Fidrrrlary Rwal s* Share 6 Digital campaigns City of Spokane Valley Promoted Manufacturing is a growrng industry .d economic driver in Washington State Learn how your business can benefit by relocating to the OW of Spokane Valley. Come Join the Growing E‘ononly of Spokane Valley! 6 Like El Comment Find the Next Step in Your Career in Spokane Valley! ke Comment 4 Share New business recruitment in manufacturing -related industries Skilled labor recruitment for business retention & expansion 1,217,023 impressions (June 1 - Sept. 30) 12,021 website visitors (June 1 -Sept 30) 125% increase in website traffic Digital ads generating 35% of website traffic Digital campaigns Events promotion Farmers Market, Crave, Valleyfest, Cycle Celebration, Oktoberfest 677,404 digital impressions Utilized VisitSpokaneValley.com Shop local holiday campaign With GSV Chamber utilizing Facebook Targeted campaign; ads run Nov. 25 through Dec. 22 SPK+4NE VA��EV Fro! MARKET Miro6¢ u Porn Park Social media - Facebook Launched account January 2019 2,968 followers (11/15/2019) Advertise events and posts Post 1-3 news items per day Share posts from organizations we follow Followers can choose to like posts, react, comment and/or share 19 Social media Twitter 759 followers (11/15/2019) 232 new followers in 2019 (44% increase) Linkedln 978 followers (11/15/2019). Promote jobs and economic development news I nstagra m Newest social media tool, launched in early November Site utilizes photos to promote parks, events, recreation and natural beauty. Potential advertising to millennial workforce .�.. Sharinarg.TTn4 C&p4N1" ama`N'V • oGiEidlc ,peapleneLwork C. networising r. x , .r,,, s 4 ndus y. `_ nffl2„rucle 10 Point of service Provided on hold music & messaging service on all phones Installed welcome/thank you signs in top five languages spoken in the city Building branded, service-oriented flyers for display racks Installing display board in lobby to post public notices Bienvenicfa 2J o6po no)xanosah Begruftung *lane ley SpokaneVallev.or;.. Please come again crorfavor, vuefve noxcanyincra, npxxoror a cnona bitte kommen Sie wieder *done�►s. t City website visitors 2019 rippieway Trali 447,486 page views (Jan. 1- Oct. 31) Increase of 21.4 percent from 2018 Most frequented pages: employment, parks and recreation, permits, police, snow info, planning, and zoning Where site visitors from? Spokane (30.5%), Seattle (18.5%), Spokane Valley (14.7%), Chicago (4.8%), Liberty Lake (2.4%) Economic Development website visitors 2019 21,378 page views (Jan. 1- Oct. 31) Increase of 49.3 percent from 2018 Most frequented webpages: business climate, work opportunities, available properties, blog entries Where are visitors from? Spokane (13.1%), Seattle (8.1%), Spokane Valley (5.5%), Coffeyville, Richmond, Chicago, Roanoke, New York, Liberty Lake, etc. AL ANN YALLEY SPOKANE VALLEY ECONOMIC DEVELOPMENT Success Stories DOMPANN I. APING 13 Email communications 3,700+ contacts 252 media contacts 200 emails to 11 subscriber lists 57 press releases sent to media Send `thank you' emails to new, renewing business licensees Send automated `welcome' emails to new subscribers Traditional media Hot Topic Quarterly Newsletter Direct mail to approx. 49,000 households Print advertising (focus on business development, tourism) Spokane Visitors Guide (120,000 circulation) SV Chamber Magazine (40,000 readership) GSI "Connect" Magazine (40,000 readership) Radio advertising (event promotion) Partnerships Visit Spokane Visitors map VisitSpoka neVa I ley.com Greater Spokane Valley Chamber of Commerce State of the City Shop local holiday campaign Greater Spokane Incorporated Business recruitment Advantage Spokane website STATE OF THE CITY a,a 1.11,oePe,.141K 16 2019 marketing by strategy Economic Development 45 percent • Branding/Community Engagement 43 percent • Tourism/hvents Promotion 12 percent Tourism/Events Promotion 40 12% Branding/Communit Engagement 43% Economic Development 45% 2020 projects Additional video and digital marketing Re -brand `Hot Topic' newsletter Evaluate city website Grow email subscribers Continue to plan community events Continue to leverage partnerships 2019 marketing report In .- well as - consumersnr allocation theory A E r' 'Basic E t established I¢r tsU w` E° group thought %u o f _ resourcesoal,pian a C.i - overarching 4. m e ngiJgeted � ,a�ketioactionne><f 0 tkgmlltlCc L 4?� V c 4% ch ...tamersetvact2 aa) ma¢rketkey actions a o_., -1,4__a) successfully�3costE Qo •No� ¢ ti etrame" integrates 0 oorganizatioilm�, � ; Q statement plannetlproducts 0 additional T ..t=L O m Q -sets` mission exan,I. consumers !JJ (� d t E A♦,OC60)Udistribution 0mv Cti _strategies Stra_,..,..0-....,- �� •- might 4 orchestrated 'a Many _come y Qom— m _ Ol ..might foundation�. "Plains k0p n y tested : re cui Jude d m poli a integral ' ry ro v within firm public m Questions? CITY OF SPOKANE VALLEY MARKETING STRATEGY Version 2 — October 2016 CONTENTS Executive Summary 1 The Challenge 2 Description of the City of Spokane Valley 3 Research and Discovery 4 Concurrent Regional Initiatives 6 Competitor Analysis 7 SWOT Analysis 8 Desired Outcomes 14 Connecting Strategic Elements 15 Brand Positioning 16 Objectives and Targets 17 Community Metrics 18 Resource Allocation 19 Tactics 21 Key Performance Indicators 28 Appendix 29 ATLAS ADVERTISING PAGE 1 EXECUTIVE SUMMARY The City of Spokane Valley is ambitiously exploring opportunities to position itself as a great community to live, work and visit through the development of a comprehensive plan and multiple segment strategies. There is certainly much potential for the City of Spokane Valley. Located within the Spokane MSA in a highly valuable manufacturing corridor with robust recreational opportunities, the community is well positioned for growth in the residential, tourism and economic sectors. In addition to product development, one of the community leadership's greatest challenges will be their ability to generate buy -in among residents and partner organizations for investing in the future. This marketing strategy and plan includes an overview of our research, an analysis of the City of Spokane Valley's current situation, as well as recommendations for positioning the community for local engagement, tourism and economic development. This document aims to answer the following questions: • Who are the target audiences within the focus areas of local engagement, tourism and economic development? • What are the priorities for investment for each focus area? • How can the City of Spokane Valley drive awareness to each focus area and what tactics can be used? Desired outcomes of the engagement: After conducting both in-person interviews and an online survey, Atlas Advertising reconsidered and reshaped the desired outcomes to focus our marketing efforts and overall scope of work. Below are the outcomes identified and agreed upon by stakeholders. 1. Resident engagement and business retention - Foster a sense of community pride among residents and companies that compels them to stay and grow with the City of Spokane Valley. 2. Business recruitment - Capitalize on the business park and diversify the economy. 3. Set the stage for future tourism promotion - Develop new tourism assets to drive long-term competitiveness that enables promotional activities that attract regional drive market visitors. THE CHALLENGE While the City of Spokane Valley has a number of assets that appeal to residents and businesses alike, the local economy primarily depends on the raw materials manufacturing industry and retail sales that are both known to fluctuate. Despite some limited regional efforts, many leaders and residents within the City are focused on assets and efforts within the municipal boundaries. In addition, this relatively newly formed community has not yet come together with an identity that accurately reflects the assets and overall personality of the City. PAGE 3 DESCRIPTION OF THE CITY OF SPOKANE VALLEY Incorporated in 2003, the City of Spokane Valley is located within the Spokane MSA near the eastern border of the state of Washington. It is the 9th largest city in Washington state and has a population of nearly 100,000 people. The community has a significant retail base including the Spokane Valley Mall, numerous auto dealerships and many restaurants. Major public facilities include CenterPlace Regional Event Center, Avista Stadium (home to the Spokane Indians, a minor league baseball team) and the Spokane County Fair and Expo Center. An industrial park in the region is primarily focused on the manufacturing sector producing mainly raw materials including aluminum, concrete and other building materials, and electronic components. Other major economic contributors and employers include traditional community employers (healthcare, education and local government), logistics and distribution, and non-metallic mineral mining. Workers include an almost equal mix of City of Spokane Valley residents, who appreciate the low cost of housing and ample land, as well as regional commuters from Liberty Lake, Spokane and Idaho border towns. Outdoor recreation is one of the City of Spokane Valley's major assets with multiple hiking and biking trails, including Centennial Trail's 37 miles of paved path alongside the Spokane River. The community is near more than 75 lakes and is a gateway to majestic mountains and four ski resorts within an hour's drive. Community Values: • Community Identity and Pride - the City of Spokane Valley promotes an environment that supports the home and family, and job and education opportunities. • Focus on the Future - the City of Spokane Valley is a visionary place, encouraging citizens and their government to look to the future beyond the present generation, and to bring such ideas to public discussion, enhancing a sense of community identity. • Open, Collaborative Government - the City of Spokane Valley values a "user-friendly government, in which governance practices and general operations consider how citizens will be served in the most responsive, effective and courteous manner." Source: www.spokanevalley.org LL COMMUNITYVISION: "A community of opportunity where individuals and families can grow and play, and businesses will flourish and prosper." 77 RESEARCH AND DISCOVERY To inform our strategic marketing recommendations, Atlas Advertising works closely with our clients to gather background documentation of past and present marketing efforts, along with conducting conversations and online surveys with key stakeholders and partners. We blend this mix of quantitative and qualitative details with our experience and best practices in other communities to present recommendations specifically tailored to the City of Spokane Valley. PAGE 5 STAKEHOLDER RESEARCH Stakeholder research was conducted with residents of the City of Spokane Valley and regional leaders both in-person and via digital surveys from June to the end of July, 2016. Insights and perspectives were provided about the community's assets and also suggested priorities for efforts to attract and engage residents, tourists and businesses to the area. Attendees and survey respondents included: City Council Members, City Staff Members, Regional Partners (i.e. Greater Spokane Incorporated, the Chamber of Commerce, Visit Spokane), Business Leaders, Educators and Community Members. Community Engagement Participants felt strongly that efforts need to be made to engage the community and build resident pride in the City of Spokane Valley. They are interested in further developing existing festivals and events and adding to the community calendar with additional events and a farmers' market. Participants also emphasized the need for clear communication to residents about the city's efforts to attract tourists and businesses. Tourist Attraction Feedback was focused on creating additional products to attract visitors to the area. Suggestions included riverfront development, a sports facility and events facilities (i.e. youth sports, performing arts, mega sports for the region). Participants indicated that the measure of success for tourist attraction efforts would be an increase in overnight visitors as well as occupancy rates in the off seasons. Economic Development Suggestions centered around business attraction including articulating more clearly what the City of Spokane Valley has to offer and forging new partnerships between the private sector and the city. Participants emphasized that efforts needed to be on both business retention and attraction and that it is important to diversify the industry mix in the community. Overall, they define success as a rise in the median income of residents in the City of Spokane Valley and a decrease in the unemployment rate. n ATLAS ADVERTISING CONCURRENT REGIONAL INITIATIVES The Big Five Prior to the research and discovery undertaken by Atlas Advertising, the Greater Spokane Valley Chamber of Commerce conducted a community engagement effort to identify initiatives that will "nurture community vitality and stimulate economic prosperity in the Greater Spokane Valley region." 274 Spokane Valley stakeholders participated in the process which generated 1,081 "thoughts and ideas." The Big Five initiatives identified by the process include: 1. Promoting and protecting the vitality of the outdoors. (Greater Outdoors) Through collaboration with business, government entities, and citizen groups, the Chamber encourages opportunities to enhance the quality of recreation, nature and parks, while stimulating economic growth. 2. Promoting the Greater Spokane Valley as an emerging leader in high-tech manufacturing. (Greater Goods) With a strong manufacturing base present in the Greater Spokane Valley, this initiative supports a sustainable economic future for the manufacturing industry through advocacy and innovative collaboration. 3. Integrating business and education to create the workforce of the future. (Greater Learning) The vitality of our community resides in the quality of our workforce. This initiative brings together industry and education to facilitate innovative learning opportunities and partnerships, which inspire a vibrant and educated workforce for the future. 4. Growing medical research from concept to cure. (Greater Cures) By focusing on the expertise of medical providers, local medical schools and available suitable property in the Greater Spokane Valley, this initiative propels the advancement of medical research for our region. 5. Building an enterprising identity for the Greater Spokane Valley region. (Greater Vision) By recognizing the strengths of the Greater Spokane Valley region, this initiative defines and promotes our region for its quality of life, dynamic workforce, and vibrant research, manufacturing and technology industries. PAGE 6 2017-2037 Comprehensive Plan Over the course of 2016, the City of Spokane Valley undertook an expensive review and update of the City's Comprehensive Plan. In addition to meeting the requirements outlined by the Washington State Growth Management Act, the City's updated plan will shape future growth and development. The recommendations outlined in this document coincide with a number of those in the Comprehensive Plan, updated in 2016. Tourism Sector Analysis Community Attributes conducted an analysis of the City of Spokane Valley's tourism assets and opportunities in 2016. Their study is intended to be used in conjunction with a retail strategy to contribute to the City's Comprehensive Plan, updated in 2016. The recommendations included in this document are reflective of the contributions made in the Community Attributes work while also building upon that report's contributions. Retail Attraction Study Community Attributes completed a thorough review of the City of Spokane Valley's retail trade area and demographics as well as recommendations for growing the community's retail sector. Several of the suggestions made by Community Attributes dovetail with the tactics put forth in this document, in particular for the community and tourism. PAGE 7 COMPETITOR ANALYSIS To identify the attributes that set the City of Spokane Valley apart in the marketplace, we look at the landscape of competing communities for each of the target groups. This competitor analysis considered entities in the regional vicinity to meet the City of Spokane Valley's goal of differentiating itself within the Spokane MSA and western Idaho. COMMUNITY H v7 0 H ECONOMIC ENGAGEMENT ATTRACTION DEVELOPMENT Spokane MSA Communities i.e. Liberty Lake, West Plains Western Idaho Communities i.e. Post Falls Downtown Spokane and Spokane County Washington State Communities i.e. Tri Cities, Walla Walla Coeur d'Alene, Priest Lake and Sandpoint, ID Spokane MSA Communities i.e. Liberty Lake, West Plains Western Idaho Communities i.e. Post Falls SWOT ANALYSIS A SWOT (Strengths, Weaknesses, Opportunities, Threats) analysis was developed to explore how the City of Spokane Valley can best align its resources within the Spokane regional and national competitive environment. In addition to the traditional SWOT categories, we have added a Neutral section to call out qualities of the community that are important to note but are also common among competitors. The goal of the SWOT exercise is to determine where the City of Spokane Valley can capitalize on its assets and advantages to build local pride and engagement, attract tourists and position itself as an attractive business destination. The analysis was based on interviews with City Council and staff members, local business leaders, educators, community members and regional stakeholders such as Greater Spokane Incorporated, the Greater Spokane Valley Chamber of Commerce and Visit Spokane. PAGE 9 COMMUNITY ENGAGEMENT Recreation assets such as the Spokane River, mountain bike parks in Camp Sekani, hiking trails in Dishman Hills, the Appleway and Centennial Trails, proximity to 75 lakes and rivers and access to Mt. Spokane and Lake Coeur D'Alene. Conservative, family-oriented, laid back community culture with an affordable cost of living (no income tax). Quality housing product averaging less than $200 per square foot. Located within a top 100 MSA with freeway proximity, a 20 -minute average commute and access to quality health care and education. Time of change in local leadership, which creates an opportunity to articulate unified direction and be transparent with goals and results. Community focus on neighborhood groups can be capitalized to generate community identity and instill pride. Leverage the central location of the city and regional assets. Lack of city identity with minimal citizen involvement in community development efforts. No identified city center for gatherings or concentrated activity. Community skepticism about new direction and investments and competing viewpoints could threaten efforts and encourage divisiveness. Traffic interruptions at seven at -grade crossings, negative air quality impacts and the risks of fires and derailments are all connected to Vancouver Energy's proposal that increases the number of trains traveling through the City of Spokane Valley by nearly 1,500 trips each year. ATLAS ADVERTISING PAGE 10 TOURIST ATTRACTION A number of hotels, restaurants and retail businesses that could extend and enhance the visitor experience. Key examples include Latah Creek Winery and the Spokane Valley Mall. Limited destination product to attract visitors for purposes outside of outdoor recreation and shopping. No identified city center for gatherings or concentrated activity. This presents a barrierto usage as amenities are spread out. Weak regional partner collaboration (i.e. Visit Spokane). Lack of travel information on booking sites (i.e. Travelocity) for hotels, restaurants and attractions. NEUTRAL Lack of city identity with distinguishing characteristics that attract visitors and generate preference over other regional options. Recreation assets such as the Spokane River, mountain bike parks in Camp Sekani Park, hiking trails in Dishman Hills, the Appleway and Centennial Trails, proximity to 75 lakes and rivers and access to Mt. Spokane and Lake Coeur D'Alene. Positioning the City of Spokane Valley as a day trip within the regional drive market. In particular, promoting the city's family -friendly hotels and shopping amenities. Raising the profile of the City of Spokane Valley and its amenities to make the community a location of choice within the region. Development of tourism products (i.e. retail amenities along the river and trails, festivals and events) to increase awareness of and traffic to the community. *See Appendix for details. Community skepticism about new direction and investments and competing viewpoints could threaten efforts and encourage divisiveness. PAGE 1 1 ECONOMIC DEVELOPMENT With 80 buildings ranging from 1,200 to 270,000 square feet, the Business & Industrial Park is a significant asset for business attraction. With available space and built -to -suit options, the park connects companies via two rail lines and Interstate 90. The City has direct access to transportation infrastructure including east -west connections via Interstate 90, both BNSF and Union Pacific rail, 9 airports and two major ports all within a 300 -mile radius. Recent growth has been focused within service industries as opposed to economic driver companies. Lack of industrial sites for business location that could employ the existing training of the local workforce. NEUTRAL Lack of city identity to attract businesses and generate preference over other regional options. Commitment to business success with streamlined permitting and regulations processes and a business -oriented economic development team. 500 acres of vacant industrial land with efforts underway to add utility access. Population growth means the city will be at the center of the region within a generation. New job creation in health services, manufacturing, transportation, warehousing, professional and education industries provides an opportunity for related industries and supply chain companies. Strengthened economic development focus and prioritization can improve responsiveness to industries and demonstrate commitment to business' success in the City of Spokane Valley. Community skepticism about new direction and investments and competing viewpoints could threaten efforts and encourage divisiveness. Competition from Idaho communities and their aggressive incentives could pull investment away from the region. The area's aging population means a vacuum within the workforce which could raise doubts about the ability to provide a trained workforce. Port of Seattle 290 miles Seattle-Tacoma International elte 295 miles attle WASHINGTON Port of Tacoma 0 300 miles Olympia Tacoma Portland 0 OREGON Richland 0 The City of Spokane Valley O Fairchild Airforce Base Q 24 miles Pasco 0 Kennewick Boise, ID _ Salt Lake Clty, UT Spokane Interna 16 miles Pullman -Moscow Regional 88 miles D Coeur d'Alene Airport 25 miles ional Lewiston-Nez Perce County Airport /® 117 miles \ 0 Coeur d'Alene Missoula, MT Billings, MT IDAHO DESIRED OUTCOMES To focus our marketing efforts, the outcomes below were identified by stakeholders and agreed upon by stakeholders. Means to achieve these outcomes follow as objectives for each of the identified targets. 1. Resident engagement and business retention - Foster a sense of community pride among residents and companies that compels them to stay and grow with the City of Spokane Valley. 2. Business recruitment - Capitalize on the business park and diversify the economy. 3. Set the stage for future tourism promotion - Develop new tourism assets to drive long-term competitiveness that enables promotional activities that attract regional drive market visitors. PAGE 15 CONNECTING STRATEGIC ELEMENTS To effectively achieve both the short- and long-term successes for the City of Spokane Valley, each component of our overall strategy overlaps and builds on one another. Desired Outcomes What the efforts are ultimately guided by, these high-level outcomes were identified and agreed upon by stakeholders. Brand Positioning How we speak to our target audience through marketing creative and messaging. Objectives & Targets The more specific version of how we will achieve the desired outcomes and who is within our intended audiences. ■ Community Metrics How we will ensure these efforts stay on track and report back on their progress through these objective and measurable means. Resource Allocation How we intend to use marketing dollars and resources in both the short - and near-term. ATLAS ADVERTISING PAGE 16 BRAND POSITIONING To frame marketing efforts moving forward, Atlas Advertising crafts brand positioning statements that expresses how a community fills the needs of its targets in ways that its competitors do not. These statements are used to identify the location's niche. Positioning statements are leveraged to formulate marketing creative and messaging. Community Engagement For residents and existing businesses, the City of Spokane Valley is the ideal home in the Spokane and Western Idaho regions because of its employment opportunities, affordable housing and outdoor quality of life. Tourist Attraction For visitors from throughout the region, the City of Spokane Valley is a destination of choice within the Spokane and Western Idaho regions for shopping and direct access to natural outdoor recreational assets. Economic Development For mid-sized manufacturing companies, the City of Spokane Valley is a location of choice within the Spokane and Western Idaho regions because of its transportation infrastructure, low utility costs, available sites and quality workforce. PAGE 17 OBJECTIVES AND TARGETS Our core objectives are designed to meet the City of Spokane Valley's goal to be recognized as a viable, thriving community that prioritizes quality of life, offers outstanding recreational opportunities for citizens and visitors and fosters business growth. To best achieve these core objectives, the focus will be on targets within each group. There are many individuals and groups who could be considered customers or stakeholders of the City of Spokane Valley. Primary targets defined within the objectives categories will be the main focus of the leadership's efforts while secondary targets are influencers of the primary targets. Objective 1 Foster a sense of community pride among residents that compels them to stay in the City of Spokane Valley as well as encourage others to visit and relocate. Primary Target: Current residents of the City of Spokane Valley Objective 2 Increase awareness of the City of Spokane Valley as a great place to live and work. Primary Target: Residents of the Spokane metropolitan area and western Idaho Secondary Targets: News media, community leaders Objective 1 Create awareness and improve perceptions of the City of Spokane Valley among residents within the regional drive market. Target: Residents of the Spokane metropolitan area and western Idaho Objective 2 Capitalize on existing visitors to the area by connecting them to recreational and shopping opportunities in addition to their planned itineraries. Target: Existing business and recreational travelers Secondary Targets: News media; retail, restaurant and lodging executives and employees in the community Objective Create awareness and foster positive perceptions about the City of Spokane Valley as a business -friendly location among existing businesses and prospects. Target: Site consultants—primarily focused on manufacturing and advanced manufacturing Target: C -level executives and business owners currently located in the City of Spokane Valley Target: C -level executives of traditional and advanced manufacturing companies, and companies driven by conservative values and leaders PAGE 18 COMMUNITY METRICS k k�r..� . } To determine the effectiveness of our plan, we need to define success. We suggest using the following measures: Percentage increase of residents in the City of Spokane Valley beyond the county's growth Increase hotel occupancy rates Increase in sales taxes collected Number of jobs created and retained above the city population's current median income PAGE 19 RESOURCE ALLOCATION The leadership team for the City of Spokane Valley has determined that community resources should be divided between three primary efforts: local engagement and pride, tourist attraction and economic development. In the short term, the majority of marketing funds will be utilized for community engagement and economic development efforts as the City develops tourism product. Over time, the resources will shift, with more funds concentrated in the tourist attraction and business development efforts. SHORTTERM (0-2 YEARS) NEAR TERM (2-5 YEARS) TACT! CS The recommended tactics are specific action steps to achieve the City of Spokane Valley's objectives. Suggestions include both product development and marketing initiatives to make the community more attractive for residents, tourists and businesses. Some tactics will overlap in multiple categories as they impact targets multiple focus areas. n ATLAS ADVERTISING COMMUNITY ENGAGEMENT SHORT TERM (0-2 YEARS) 1. Brand Development: Develop a new City of Spokane Valley brand through the creation of a city logo and tagline. As the new City Hall is built, fully incorporate the new brand throughout the facility and surrounding area. Display the logo on signage at the entrance(s) to the city, at parks, on pole banners and on city assets such as vehicles and buildings. Use the logo on printed materials and provide local businesses with decals to display at their entrances. Encourage use of the logo among community groups. Unveil the new logo at a community event (i.e. Interstate Fair, Valley Fest) and distribute the logo with an accompanying press release to regional news outlets. Provide talking points for community leaders about the importance of the brand, why it was developed and what it is meant to convey. Update the City of Spokane Valley's quarterly newsletter to reflect the new brand and utilize the publication to promote the city's efforts to attract residents, tourists and businesses. 2. Greater Spokane Inc. Content: Identify and develop content that Greater Spokane Inc. can easily integrate into www.MoveToSpokane.com to catalyze interest in the City of Spokane Valley. For example, there is not a City of Spokane Valley resident featured among the 'Faces' on this site. 3. Social Media Campaign: Use Facebook, Twitter and Instagram to connect with residents. Create evergreen content about the City of Spokane Valley that utilizes photography of the community's landscape. Develop additional posts that feature local businesses, recreational amenities and events as appropriate. Whenever possible, include residents in the content via photographs, testimonials and quotes. Follow and share (Facebook), re -tweet (Twitter) and re - gram (Instagram) local residents' and groups' content that showcases the community's assets. Create a hashtag campaign that residents can use on Facebook, Twitter and Instagram posts to encourage engagement with the community. Consider integrating the hashtag with the new logo for use on community signage and business decals. Examples of other municipality campaigns include #goBR, #OmahaWeekend, #TakeOnPokono, #ItsAllGoodEP, #MTLmoments, and #onlyinSF. Consider allowing community leaders to take over your social media accounts to share what they love about the community from their perspective. PAGE 22 4. Awards and Accolades: Determine selection criteria for community rankings such as Forbes Magazine's "America's Ten Fastest Growing Cities" and implement a plan to compete. Apply for marketing and community awards such as the Spokane Addy's or the Association of Washington Cities' Municipal Excellence Awards. Work with Spokane Valley businesses to secure recognition in Greater Spokane Incorporated's AGORA Awards. 5. Community Champion Testimonials: Identify local champions to articulate the benefits of living, working and doing business in the City of Spokane Valley. Develop testimonials by these individuals that can be used in marketing efforts such as advertisements, billboards, local signage, etc. 6. Enhanced City Communications: In addition to updating the existing City communications, including the quarterly newsletter, the new brand elements should incorporated in each touch point with residents including email signatures with the logo and tagline and updated messaging that reflects the positioning recommendations for community engagement. NEAR TERM (2-5 YEARS) 1. Product Development: Identify and develop local and visitor engagement opportunities such as new events in the community. Suggestions include a farmers' market and arts market, as well as festivals. Consider coordinating with programs and contests related to community pride initiatives. 2. Community Engagement: Provide updates about community initiatives for tourism and business attraction to the local community through neighborhood and religious forums to build confidence in the investments being made. Conduct editorial board meetings with regional news outlets semi-annually to inform them about community initiatives to create buy -in and encourage coverage of efforts. 3. Community Pride: Expand the testimonial campaign with the addition of new champions and marketing channels. Develop programs and contests for school children to articulate and celebrate the community's history, natural resources and amenities (i.e. coloring contests, field days, nature explorations, art exhibits). Use these occasions to discuss the community's positive points of difference in the news media. 4. Workforce Development: Encourage partnerships between local businesses and education institutions to develop training programs to educate or re-train workers in preparation for the recruitment of advanced manufacturing companies. n ATLAS ADVERTISING TOURIST ATTRACTION SHORT TERM (0-2 YEARS) 1. Product Development: Pursue and invest in opportunities to enhance the City of Spokane Valley's tourism product such as a regional athlet venue. 2. Brand Development: Develop a new City of Spokane Valley brand through the creation of a city logo and tagline. Display the logo on signage at the entrance(s) to the city, at parks, on pole banners and on city assets such as vehicles and buildings. Use the logo on printed materials and provide local businesses with decals to display at their entrances. 3. Visit Spokane Content: Identify and develop content that Visit Spokane can easily integrate into their existing promotional channels to drive traffic to the City of Spokane Valley. 4. Event Creation: 5. Social Media Campaign: Use Facebook, Twitter and Instagram to connect with visitors c planning trips to Washington state. Create evergreen content about the City of Spokane Valley that utilizes photography of the community's landscape. Develop additional posts that feature local businesses, recreational amenities and events as appropriate. Pursue partnerships to develop 2-3 annual events to appeal to a diverse range of regional visitors. Initial examples include a Trail Crawl, Craft Week (wine and beer) and River Roundup (active and social events along the banks of the river). Follow and share (Facebook), re -tweet (Twitter) and re -gram (Instagram) content that showcases the community's assets. Create a hashtag campaign that visitors can use on Facebook, Twitter and Instagram posts to encourage engagement with the community. Consider integrating the hashtag with the new logo for use on community signage and business decals. Examples of other municipality campaigns include #goBR, #OmahaWeekend, #TakeOnPokono, #ItsAllGoodEP, #MTLmoments and #onlyinSF. * Attempt to create content that will work for both residents and visitors from the same account as much of the content should work for both audiences. PAGE 24 6. Digital Engagement: Provide ongoing education and encourage restaurants, hotels and retail businesses to solicit Yelp and Google reviews of their businesses and services. Maintain their digital reputation by respectfully replying to critiques and leverage the feedback to improve services and overall facilities. Create broader City of Spokane Valley tourism content fortop-performingplanning and booking sites including TripAdvisor and other travel websites about area attractions, shopping, restaurants and recreational destinations. (See Appendix for more information.) To help drive awareness of outdoor recreation opportunities — including river access points — create additional, map - driven assets such as an interactive map. Also, perform an audit of the existing City of Spokane Valley app to offer content and functionality enhancements, or consider replacing with a more intuitive application. NEAR TERM (2-5 YEARS) 1. Product Development: Identify and develop local and visitor engagement opportunities such as new events in the community. Suggestions include a farmers' market and arts market, as well as festivals. Consider coordinating with programs and contests related to community pride initiatives. 2. Hospitality Training: Partner with local businesses to create a module to be included in the training programs for hotel and hospitality workers. The module should provide an overview of the City of Spokane Valley and things to do in the area. Consider providing front desk and wait staff with coupons to local establishments for them to experience what the area has to offer in order to provide accurate recommendations to visitors. 3. Retail Outreach: Develop special offers with local hotels, restaurants and amenities to encourage regional shoppers to extend theirtrip and experience some of the other area attractions. Provide bag inserts with these offers and higher-level offers for people purchasing vehicles. 4. Business Traveler Attraction: Identify top -attended conferences at the Spokane Convention Center and promote City of Spokane Valley hotels as affordable, nearby alternatives. Purchase key words to capture the attention of event planners looking for meeting space near Spokane to promote the CenterPlace. 5. Earned Media: Conduct a campaign to place stories about the City of Spokane Valley in community newspapers as well as local and regional lifestyle and travel publications such as Northwest Travel Magazine and Sip Northwest (wine magazine). Develop weekend itineraries for visitors to the area including outdoor recreation, shopping and dining attractions. 6. Merchandise Creation: Support efforts by local businesses to create merchandise that promotes the City of Spokane Valley. Utilize the logo or brand elements whenever possible. Examples include t -shirts and hats featuring custom artwork, t -shirts and posters for events, reusable shopping bags for groceries and the farmers' market, etc. 7. Hospitality Roundtable: Create a roundtable group of hospitality business leaders in the restaurant, retail and lodging sectors. Use this group as a sounding board for tourist attraction efforts as well as a catalyst to generate business -led initiatives. Encourage the roundtable to develop programs that cross -promote within the tourism sector such as a tourist coupon book or collaborative social media effort. n ATLAS ADVERTISING ECONOMIC DEVELOPMENT SHORT TERM (0-2 YEARS) 1. Brand Development: Develop a new city brand through the creation of a city logo and tagline. Display the logo on signage at the entrance(s) to the city, at parks, on pole banners and on city assets such as vehicles and buildings. Use the logo on printed materials and provide local businesses with decals to display at their entrances. 2. Website Development: Develop a standalone, SEO-optimized, mobile responsive website designed for site consultants and c -level executives considering investment in the City of Spokane Valley. Content should include information about the City of Spokane Valley's business -friendly climate, sites, transportation infrastructure, incentives, advantages for target industries, workforce, utilities, taxes, quality of life, etc. 3. Materials Development: Develop high quality RFP -response materials that fit the new brand and positioning. These materials will articulate the City of Spokane Valley's strategic advantages on taxes, business climate, utilities, transportation infrastructure, sites, quality of life, workforce availability, etc. 4. Greater Spokane Inc. Content: Identify and develop content that Greater Spokane Inc. can easily integrate into their existing promotional channels to catalyze interest in the City of Spokane Valley. 5. Awards and Accolades: Determine selection criteria for community rankings such as Forbes Magazine's "America's Ten Fastest Growing Cities" and implement a plan to compete. Work with Spokane Valley businesses to secure recognition in Greater Spokane Incorporated's AGORA Awards. 6. Digital Content Management: Consolidate and track all digital marketing efforts including email campaigns, site visits, and social media activities leveraging a single tool such as Hubspot. 7. Business Champions: Identify c -level executives whose businesses are located the City of Spokane Valley. Educate these business leaders about the City of Spokane Valley's positioning and messaging so that they can become advocates for the community's business climate. Develop testimonials that can be used in marketing efforts such as the website, targeted emails, advertisements, billboards, local signage, videos, pitch presentations, etc. Each testimonial should go beyond permitting to speak to one or more of the City of Spokane Valley's strategic advantages for business. Ensure that these videos reflect the look and feel of the community's updated brand. PAGE 26 8. Social Media Campaign: Use Twitter and Linkedln to communicate success stories of businesses located in the City of Spokane Valley as well as the community's strategic location for business location and investment. Follow local companies and businesses as well as site consultants and c -level executives within the region. Build a social media content calendar consisting of evergreen posts about strategic advantages that can be used throughout the year. Content might include information about incentives, transportation infrastructure, tax climate, quality of life, testimonials, etc. Analyze engagement to determine most successful content and adjust accordingly. * Note that content developed for your econom c development target is different that content for residents and tourists. Tweets and Linkedln posts should be targeted for businesses—particularly those outside the region. Provide links/buttons from the website for direct access to social media accounts. Closely monitor site activity and gather highly detailed profiles of specific companies visiting the site leveraging LeadIQ, a proprietary tracking tool from Community Systems. NEAR TERM (2-5 YEARS) 1. Online Advertising: Implement a paid media campaign consisting of Google Adwords and digital advertising to drive traffic to the City of Spokane Valley's economic development website. Analyze campaign effectiveness and adjust based on performance. 2. Site Consultant Outreach: Attend a consultant conference to develop relationships. Our recommendation is the annual Industrial Asset Management Council (IAMC). Consider sponsoring the event as the Spokane Business and Industrial Park to raise awareness of this asset. Develop a series of email communications and distribute to a targeted list of site consultants. The series should feature the City of Spokane Valley's strategic advantages including taxes, permitting, business climate, utilities, transportation infrastructure, sites, quality of live, workforce availability, etc. Distribute the branded, html emails weekly over a 6-8 week period. The emails should drive users to engage in the appropriate sections of the new website. Utilize business champion testimonials as appropriate to each topic. 3. Workforce Development: Encourage partnerships between local businesses and education institutions to develop training programs to educate or re-train workers in preparation for the recruitment of advanced manufacturing companies. 4. Business Retention and Expansion: Develop a semi-annual business retention program to reach out to economic driver companies as well as small businesses located in the City of Spokane Valley. Solicit and log feedback about the community's business friendliness and suggestions for improvement. Uncover potential expansion opportunities for companies located in the area as well as supply chain companies to target for investment. Consider creating a small business roundtable to identify ways that the City of Spokane Valley can cultivate the creation and development of small businesses in the community. 5. Supply Chain Company Cultivation: Conduct interviews with manufacturers located throughout the Spokane MSA and in Western Idaho to identify companies that provide inputs to their materials and machinery. Request c -level endorsements and support to recruit those companies to locate in the City of Spokane Valley. Develop targeted messaging and materials unique to each company and supply chain to articulate the city's advantages. Based on information gathered from stakeholder interviews, develop action items to improve the City of Spokane Valley's business climate and product. PAGE 27 6. Values -Based Business Cultivation: Identify companies that have strong conservative corporate values and develop outreach materials that speak directly to the City of Spokane Valley's values system. Consider deploying targeted email and display ads to raise awareness about the City of Spokane Valley among this target. 7. Business Location: Attend a manufacturing conference such as IAMC to cultivate new relationships with businesses and raise awareness about the City of Spokane Valley and its strategic advantages. PAGE 28 KEY PERFORMANCE INDICATORS As we implement our strategy and plan, we will use key performance indicators to determine if we are on track to meet our objectives. COMMUNITY ENGAGEMENT ��IIIIIIII Increase resident engagement Increase social media engagement across channels TOURIST ATTRACTION Increase Revenue Per Available Room (REVpar) Increase social media engagement across channels ECONOMIC DEVELOPMENT Increase in median household income Increase number of business licenses Improve site selector perceptions Increase website visits Increase time spent on website Increase in requests for proposals PAGE 29 APPENDIX Content and reviews on popular travel sites are an important component of a successful visitor -attraction effort. See below for current status on top -performing planning and booking sites (as of September 15, 2016). Travelocity • 13 hotels are displayed • Top ranked hotel with 3/5 stars is the Oxford Suites based on 816 reviews • Lake Roosevelt fly -boarding, boating and jet skiing are the only items Iisted for Things to Do Trivago • 9 hotels are displayed, but the closest listing is 0.7 miles away • Top ranked is the Comfort Inn and Suites with 4/5 stars based on 1,528 reviews Google TripAdvisor Searching "Things to do in Spokane Valley Washington" top three results are: • 13 hotels are displayed, but 2 are in Spokane Valley East • Splash Down • LaQuinta Inn is top rated with 4.5/5 stars based on 457 reviews, and is also advertising to be a featured property • 9 activities are featured as Things to Do, the top three being Maribeau Meadows Park, 14 bars and clubs, and Spokane Valley Heritage Museum • Discovery Playground • Senior Valley Senior Center r, ATLAS ADVERTISING www.Atlas-Advertising.com CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 26, 2019 Department Director Approval: El Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Proposed amendments to chapters 3.35-.48 SVMC regarding purchasing and contracting GOVERNING LEGISLATION: RCW 35A.11.030; RCW 35A.23.352; Chapter 39.04 RCW; Title 3 SVMC. PREVIOUS COUNCIL ACTION TAKEN: Adoption of chapters 3.35 through 3.49 SVMC in 2015 relating to public contracting of all kinds in the City; amendments in 2018 related to State Legislative amendments to public works purchasing and contracting. BACKGROUND: The City has adopted comprehensive purchasing code provisions to provide legal authority and structure regarding public contracts for the City. The City's code currently set forth in chapters 3.35-49 SVMC, covers all public contracts, including public works contracts and non-public works contracts. The distinction is notable as public works contracts are primarily governed by state law and the City's code must comply with state requirements. Generally, state law requires the City to use formal competitive bidding for large public works projects, but allows use of bidders off of a "small works roster" for small public works projects. Finally, the State Legislature has set limits for very small public works projects and does not require competitive bidding below those limits. In 2019, the State Legislature adopted a number of amendments to public works contracting requirements. Staff are now proposing changes to the City's code to comply with the amendments. The State amendments and proposed SVMC changes are generally as follows: a. State amendment: Changes lower cost threshold for when public bidding is required from $65,000 to $116,155 for two or more crafts or trades are involved, and from $40,000 to $75,000 for one craft or trade. Proposed SVMC amendment: Amend chapter 3.42 SVMC to reference the increases to "$75,000" and "$116,155 or such other maximum amounts as set forth in RCW 35.23.352." This will allow the threshold to automatically increase as the State increases the threshold and allow the City to remain in compliance with State law without having to continually amend the SVMC. Staff also propose increasing the minimum, under which no bidding is required, from $15,000 to $25,000 to follow the increases set forth in state law. b. State amendment: Changes lowest responsible bidder definition to mean a) low bidder who meets criteria of RCW 39.04.350 or b) second lowest bidder within 5% of the lowest bidder, if City issues written finding that lowest bidder delivered project to City that was late, over budget, or not up to specifications within the last three years and low bidder has not shown how they can improve performance to meet specifications. If the City utilizes the second lowest bidder, the City must provide an annual report to Washington Department of Commerce that includes total number of bids awarded to certified minorities or women contractors and describing how notice was provided to certified minority or women contractors. Proposed SVMC amendment: Amend definitions in SVMC 3.35.005 to add new definition of "lowest responsible bidder." c. State amendment: After an award is made, bid quotes shall be open for public inspection by both telephonic and electronic request. Further, within two days after bid opening, City must provide, if requested by bidder, copies of the bid received. City must wait at least an additional two business days after providing requested copies before executing the contract. Proposed SVMC amendment: Amend chapters 3.40 and 3.41 SVMC to comply with bid award, bid protest, and bid request requirements. d. State amendment: The contract amount where use of the small works roster is authorized is increased from $300,000 to $350,000. Proposed SVMC amendment: Amend chapters 3.40 and 3.41 to reference increase to $350,000 "or such other amount as set forth in RCW 39.04.155." This will allow the small works roster limit to automatically increase as the State increases the limit and allow the City to remain in compliance with State law without having to continually amend the SVMC. e. State amendment: Requires the City to equitably distribute opportunities under the small works process. Proposed SVMC amendment: Amend SVMC 3.41.040 to reference requirement to equitably distribute opportunities under state law. Other State amendments: The State also adopted an amendment to allow waiver of retainage under RCW 60.28.011(1), in certain instances, but since such waiver requires City to assume all liability and risk for nonpayment on the project if retainage not collected, staff do not propose include referencing it within local code. The State also increased the amount for utilizing the limited public works process from $35,000 to $50,000, but due to the bid limits for trades, staff did not believe it was necessary to reference the amendment. Finally, the State Legislature has required the Capital Projects Advisory Review Board (CPARB) to provide a report on statutory procedures for public works contracting. The report must address issues such as better addressing inflation, considering more uniform procedures, and rates of participation by contractor types. Other Proposed SVMC Amendments: In addition to amendments to comply with State Legislative changes, staff propose to amend the small works roster, consultant rosters, and vendor lists to allow the City to contract for such services with any public or private entity, such as MRSC. As discussed by Staff on November 19, 2019, staff believes there are economic and operational benefits to using MRSC for roster services. Finally, under SVMC 3.35.010, the City Manager's contract authority is currently set at $200,000. This amount was originally set to match the amount for small works, and has not been amended in a number of years. Since the State Legislature is proposing to amend the small works roster, staff propose to amend the City Manager's contract authority to match the small works amount. OPTIONS: (1) Place on a future agenda for an ordinance first reading; or (2) Take other action as appropriate. RECOMMENDED ACTION OR MOTION: Consensus to place on a future agenda for an ordinance first reading. BUDGET/FINANCIAL IMPACTS: Not applicable. STAFF CONTACT: Erik Lamb, Deputy City Attorney; Cary Driskell, City Attorney ATTACHMENTS: Proposed amendments to chapters 3.35-48 SVMC. Spokane Valley Municipal Code Page 1/15 Chapter 3.35 CONTRACT AUTHORITY 3.35.005 Definitions. The terms defined in SVMC 3.35.005 shall apply to Chapters 3.35, 3.40, 3.41, 3.42, 3.45, 3.46, 3.47, 3.48, and 3.49 SVMC and shall have the following meanings: "Architectural and engineering services" means professional services rendered by any person, other than an employee of the City, contracting to perform activities within the scope of the general definition of professional practice in Chapter 18.08, 18.43, or 18.96 RCW. "Bid" means an offer submitted by a bidder to furnish services, labor, supplies, materials, goods, equipment, and other property in conformity with the specifications, delivery terms, and conditions, and other requirements included in the invitation for bids or otherwise required by the City. "Bid bond" means a bond or other appropriate bid proposal deposit as approved in advance by the City, the purpose of which is to provide security to the City in the event the successful bidder fails to enter into a contract with the City. "Bidder" means a firm or individual who regularly maintains a place of business, transacts business, solicits business, or maintains an inventory of merchandise for sale in, and whose business is registered with, the City and who submits or has submitted a bid to the City. "Bidding" means the procedure used to solicit quotations on price and delivery from prospective suppliers of contractual services, materials, goods, and equipment which can be through either a formal or informal competitive bid process. "Capital equipment" means any equipment of the City having an initial value of $5,000 or more and an estimated useful life of three or more years. "Change orders" and "requests for additional work" mean a request for additional or alternative services, work or procurement where there are changed conditions, a requirement that extra work or service be performed, or such other circumstances that necessitate a modification to the contract, and where such additional or alternative services, work, or procurement is in the best interest of the City. "City manager" means the city manager or designee. "City property" means any property or equity interest in real or personal property held or owned by the City. "Consultant" means any person providing professional services to the City who is not an employee of the City. "Contractual services" means services provided by professional and general service contracts to accomplish a particular project or service. Spokane Valley Municipal Code Page 2/15 "Person" means any individual, organization, group, association, partnership, firm, joint venture, corporation, or any combination thereof. "Public work" has the meaning set forth in RCW 39.04.010, as adopted or may be amended. "Purchase" means the acquisition of supplies, materials, goods or equipment, and other property. "Purchase order" means a written authorization calling on a vendor or supplier to furnish supplies, materials, goods, equipment, and other personal property to the City with a promise for payment to be made later. "Purchasing agent" means a person who purchases supplies, materials, goods, equipment, and other property on behalf of the City. "Requisition" means a standard form providing detailed information as to quantity, description, estimated price, possible vendors, fund account, signature, and other information necessary to make purchasing decisions. "Responsible bidder" means a bidder who meets the requirements set forth in RCW 39.04.350 as adopted or may be amended. Additionally, a bidder shall prove by experience or information furnished to the satisfaction of the city manager that current financial resources, production or service facilities, service reputation and experience are adequate to make satisfactory delivery of supplies of acceptable quality, equipment, or contractual services and who has not violated or attempted to violate any provision of Chapter 3.35 SVMC. In addition to price, the City shall take into account the following when determining the responsible bidder: 1. The ability, capacity, and skill of the bidder to perform the contract or provide the service required; 2. The character, integrity, reputation, judgment, experience, and efficiency of the bidder; 3. Whether the contractor can perform the required work within the time specified by the City; 4. Quality of the contractor's performance under previous contracts with the City or other governmental entity; and 5. The previous and existing compliance by the contractor with laws relating to contracts or services with the City. The five supplemental criteria described above shall be included in the documents for all bids so prospective bidders may be aware of such supplemental criteria. The City may include additional supplemental criteria as provided in RCW 39.04.350 for particular projects as is determined necessary. "Lowest Responsible Bidder" means the responsible bidder who submits the lowest bid; or if all of the criteria set forth in RCW 35.23.352(2) are met, the responsible bidder who submits the second lowest bid, provided the bid is within five percent of the lowest bid and the second lowest bidder meets the same criteria as the lowest bidder. Spokane Valley Municipal Code Page 3/15 3.35.010 Contract authority. A. The city manager is authorized to enter into contracts, contract modifications, or change orders without city council approval when the aggregate amount of the contract and all existing contract amendments or change orders does not exceed $200,000the amount set forth in RCW 39.04.155 for small works, as adopted or amended; -subject to any increases authorized except pursuant to SVMC 3.35.010(C). B. Any contract, contract amendment, and/or change order in excess of the city manager's authority shall require prior approval of the city council. C. On contracts for which prior city council approval is required and received, the city manager shall have authority to execute any amendments or change orders which, when aggregated, are less than 15 percent of the original contract amount, or up to the amount set forth in RCW 39.04.155 for small works, as adopted or amended$200,000, whichever is less. D. The city council finance committee is authorized to approve change orders on short notice that are in excess of the amounts authorized in SVMC 3.35.010(C), in circumstances where such a change order is necessary to avoid a substantial risk of harm to the City. In such an event, the city manager shall provide appropriate information to the city council at its next regular meeting setting forth the factual basis for the action. E. Change orders shall only be approved if they are for additional or alternative services, work or procurements that are within the scope of purpose and intent of the original bid and contract. 3.35.020 Rules and policy. The city manager may develop rules, policies, and procedures to implement Chapters 3.35 through 3.49 SVMC. 3.35.030 Administration. Under the direction of the city manager, the contracting and purchasing procedures shall be administered pursuant to Chapters 3.35 through 3.49 SVMC and other applicable laws, including all applicable state and federal laws. The city manager shall have the responsibility to: A. Administer and maintain the contracting process and the purchasing system according to the rules and regulations established or authorized by applicable ordinances and statutes. B. Coordinate the negotiation, purchase, and disposition of all City supplies, materials, and equipment in consultation with City staff. C. Seek to obtain a competitive price on all City contracts or purchases by bidding, submitting requests for proposals and qualifications, using a small works roster, consultant roster, and vendor list, or negotiating on such contracts or purchases as appropriate, unless otherwise specifically excluded Chapters 3.35 through 3.49 SVMC. D. Prescribe and maintain such administrative policies, procedures, and forms as are reasonably necessary to implement Chapters 3.35 through 3.49 SVMC. E. Coordinate the inspection of all City -purchased equipment to ensure conformance with specifications. Spokane Valley Municipal Code Page 4/15 F. Ensure that the small works roster(s), consultant roster(s), vendors list(s), and other records needed for the efficient operation of the purchasing system are maintained. G. Maintain the property inventory and fixed asset systems of the City. H. Determine the need for any routine preventive maintenance contracts on various pieces of equipment, and establish and maintain said maintenance contracts. I. Periodically prepare a comprehensive list of surplus, worn out, or obsolete City -owned equipment. Items which cannot be used or reassigned to another department shall be recommended for disposal pursuant to SVMC 3.49.020. 3.35.040 Prohibited practices. The following types of purchasing and bidding practices are hereby prohibited and may result in disqualification of the bid, proposal, or procurement quote: A. Collusion among Bidders. Any agreement or collusion among bidders, prospective bidders, vendors or prospective vendors to either buy or sell or fix prices in restraint of free competition. Such bidders or vendors may be subject to exclusion from future bidding or procurement processes with the City when determined by the city manager to be in the best interests of the City. B. Disclosure of Formal Bid Contents. Any disclosure of information contained in the sealed bid prior to bid opening, unless otherwise required pursuant to law. Notwithstanding anything herein to the contrary, all bids submitted by bidders taking advantage of any information revealed contrary to SVMC 3.35.040 shall become null and void. C. Gratuities. In accordance with high standards of behavior, the acceptance of any gift or gratuity in the form of cash, merchandise, or any other thing of value by an official or employee of the City from any bidder, vendor or contractor, or prospective bidder, vendor, or contractor. D. Employee -Owned Businesses. Obtaining City goods or services from businesses in which City officials, employees, or their immediate family members have a majority ownership interest or otherwise exceed the "interests" standards pursuant to Chapter 42.23 RCW. E. Sale of Materials and Supplies. The City acquiring goods or services for any private party, or selling its materials or supplies to City officials, employees or the public except when such materials have been declared surplus and disposed of pursuant to Chapter 3.49 SVMC. Chapter 3.40 COMPETITIVE BIDDING 3.40.0105 Competitive bidding - General ' .. • ., ! ! Washington state law governs competitive bidding requirements for public works. Chapters 3.40, 3.41, and 3.42 SVMC are specifically intended to comply with and be complementary to applicable state law governing bidding requirements for and procurement of public works. To the extent that any applicable SVMC provisions are in conflict with state law, state law shall govern and control. Nothing herein shall excuse compliance with other applicable state laws. Spokane Valley Municipal Code Page 5/15 3.40.010 Competitive bidding — Public work in excess of $350,000. For public work contracts in excess of $3950,000, or such amount as provided pursuant to RCW 39.04.155 as adopted or may be amended, the following competitive bid process shall be used. When using federal funds, the City shall also comply with all mandatory federal requirements. A. Publication of Notice. Sealed bids shall be invited by a single publication in a newspaper of general circulation at least 13 days before the date and time set for receiving such bids, and shall include an estimate of the probable cost, together with a description of the work, and shall state that plans/specifications may be obtained from the City, and include the manner, place, date, and time for submitting a bid to the City. The city clerk shall also post notice of the request in a public place. B. Rejection of Bids. The city manager may reject, without cause, any and all bids and may re - advertise for bids pursuant to the procedures herein described. If no bids are received on the first call or any subsequent re -advertisement, the city manager may negotiate a contract with a contractor at the lowest cost possible to the City. C. Performance and Payment Bonds. Before entering into a contract for any public work or work by contract on which prevailing wage is required to be paid, regardless of the amount of such contract except as provided below, a performance bond and a payment bond shall be required in such amounts as are reasonably necessary to protect the best interests of the City and to ensure complete, proper and full performance of the contract and full payment of all laborers, mechanics, and subcontractors and material suppliers. A performance bond and a payment bond shall be required on all public work projects pursuant to RCW 39.08.010 through 39.08.030, as adopted or amended. Performance and payment bonds shall be released upon completion of all necessary performance and payment conditions. Pursuant to RCW 39.08.010, for certain public works and works by contract on which prevailing wage is required to be paid, at the contractor's option, the City may, in lieu of requiring payment and performance bonds, retain a percentage of the contract amount until the later of 30 days after final acceptance or until receipt of all necessary releases from the Washington State Department of Revenue, the Employment Security Department, and the Washington State Department of Labor and Industries and settlement of any labor, material, or tax liens filed pursuant to Chapter 60.28 RCW. This option is only available for contracts at the amount set forth in RCW 39.08.010 as adopted or hereafter amended. The amount retained by the City shall be the amount as set forth in RCW 39.08.010. Retainage in lieu of payment and performance bonds may only be used by the City for contracts when the requirement of bonds substantially increases the cost of the contract. D. Bid Bonds. As a condition of bidding, a bid bond in the amount of five percent of the bid amount shall be required. Such bid bond shall be required on all formally bid public work construction projects, and shall be due at such time as the bid is submitted to the City. When the contract is let, all bid bonds shall be returned to the bidders except that of the successful bidder, which shall be retained until a contract is entered into and a bond to perform the work furnished as provided above. If the successful bidder fails to enter into the contract in accordance with the bid within 10 days from the date at which the bidder is notified of bid award, the bid bond shall be forfeited. Spokane Valley Municipal Code Page 6/15 E. Bid Protest. This section shall apply to all public works bids. The City shall comply with the bid request and bid protest procedures set forth in RCW 39.04.105, as adopted or amended. EF. Award of Bid. Except as otherwise provided herein, the City will accept the bid of the lowest responsible bidder. If no proposals are received, City staff shall not be required to resubmit for additional proposals, but may negotiate with any available contractor. G. Award to Other Than Low Bidder. When the bid award is not given to the lowest responsible bidder, a full and complete statement of the reasons shall be prepared by the city manager and placed in the City file relating to the transaction. 3.40.020 Exemptions to competitive bidding requirements. The following types of purchases are exempt from competitive bidding requirements. The factual basis for any purchase deemed exempt pursuant to SVMC 3.40.020(A) through (C) shall be filed with the contract with the city clerk and shall be open to public inspection. A. Sole Source or Equipment Repair. Purchases which by their nature are not adapted to competitive bidding, such as purchases which are clearly and legitimately limited to a single source, and contracts to repair equipment owned by the City which may be more efficiently accomplished by a certain person or firm with previous experience on the equipment. B. Special Facilities or Market Conditions. Purchases involving special facilities or market conditions that generally relate to acquisition of unique facilities that may be specially manufactured or not otherwise generally available. Special market conditions may require immediate acquisition based upon a favorable offer, including, but not limited to, liquidation sales, public or private party offers, and similar circumstances where the acquisition can be obtained at below-market value. C. Emergency Public Work Projects. In the event that an emergency should arise which requires immediate action on the part of the City to protect the health, safety, or welfare of the citizens of the City and where it is not possible to timely adhere to the bidding practices set forth above, the person authorized by state law or otherwise designated by the city council to act in the event of an emergency may declare an emergency situation exists, waive competitive bidding requirements, and award all necessary contracts to address the emergency situation. If a contract is awarded pursuant to SVMC 3.40.020(C) without bidding due to an emergency, a written finding of the existence of an emergency shall be made by the governing body or its designee and duly entered of record no later than two weeks following the award of the contract. For purposes of SVMC 3.40.020(C), an emergency means unforeseen circumstances beyond the control of the City that either: (1) present a real immediate threat to the proper performance of essential functions; or (2) will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken. D. Auction. The purchase of supplies, materials, or equipment not exceeding a cost of $200,000 through auctions conducted by the government of the United States or any agency thereof, any agency of the state of Washington, any municipality or other government agency, or any private party may be authorized by the city manager if the item may be obtained at a competitive cost. Spokane Valley Municipal Code Page 7/15 E. Exchanges. By mutual agreement, the City may exchange supplies, materials, services, or equipment with other public agencies. Chapter 3.41 SMALL WORKS ROSTER 3.41.010 Small works roster. The city clerk shall maintain one or more small works rosters comprised of contractors who (A) have requested to be on the roster, and (B) are properly licensed or registered to perform contracting work in the state of Washington. The City Clerk may maintain the small works roster(s) by (1) contracting with public or private entities to maintain such roster(s) on behalf of the City, or (2) through compliance with the procedures set forth in this chapter. Use of a small works roster by contract shall comply with the procedures set forth in state law. Use of a small works roster by contract shall not excuse performance with any other contracting requirements of this chapter or state law, such as requirements for performance and payment bonds. -A small works roster may be used in lieu of formal sealed competitive bid procedures to award contracts for public work where the estimated cost of the work is $350,000 $300,000 or less such other amount as set forth in RCW 39.04.155 as adopted or amended. Small works rosters shall be maintained pursuant to the laws of the state of Washington as now enacted or hereafter amended. 3.41.020 Creation of separate small works rosters. The City may elect to establish small works rosters for different specialties or categories of anticipated work with such rosters making distinctions between contractors based upon such specialties or work. 3.41.030 Maintenance of small works roster. Small works rosters shall be maintained as follows: A. At least once per year, the city clerk shall publish in a newspaper of general circulation a notice of the existence of the small works roster(s) and soliciting the names of contractors for such small works roster(s). The city clerk shall place on each small works roster the names of qualified contractors who respond to the published notice requesting to be included on each small works roster. Thereafter, the city clerk shall add to each small works roster the names of contractors who submit a written request and appropriate records. B. In order to be included on a small works roster, the contractor shall supply information on a contractor qualification form developed by the City. The contractor qualification form shall include, at a minimum, the name, address, e-mail address and phone number of the contractor, the contractor's Washington registration number, the contractor's insurance company, the contractor's bonding company, and the contractor's area or areas of work. 3.41.040 Use of small works rosters. A. The City may utilize a small works roster when seeking to construct any public work or improvement with an estimated cost including labor, material, supplies, and equipment of Spokane Valley Municipal Code Page 8/15 $350,000 $300,000 or less, or such other amount as set forth in RCW 39.04.155 as adopted or may be amended. B. Procedures shall be established for securing quotations from contractors on the appropriate small works roster to ensure that a competitive price is established and to award contracts to the lowest responsible bidder, as provided in SVMC 3.41.040(C). Invitations for bids shall include the scope and nature of the work to be performed as well as materials and equipment to be furnished. Detailed plans and specifications need not be included in the invitation. Quotations shall be invited from all appropriate contractors on the appropriate small works roster. C. When awarding a contract for work from a small works roster, the City shall award the contract to the lowest responsible bidder. However, the City reserves the right under applicable law to reject any or all bids and to waive procedural irregularities in the bid or bidding process. D. The City may receive bids in writing, which may be submitted electronically. The time and date of receipt shall be recorded to ensure all bids are presented in a timely fashion for review and consideration. After expiration of the time and date for submission of all bids or quotations, the City shall review the bids submitted and either offer a contract to perform the public work or reject all bids. If no proposals are received, City staff shall not be required to resubmit for additional proposals, but may negotiate with any available contractor. E. The City shall comply with applicable state law requirements to equitably distribute bids to qualified contractors. F. Immediately after an award is made, the bid quotations obtained shall be recorded, open to public inspection, and available by telephonic or electronic request. EG. The City shall post on the City's website a list of the contracts awarded pursuant to Chapter 3.41 SVMC at least once every year. The list shall contain the name of the contractor or vendor awarded the contract, the amount of the contract, a brief description of the type of work performed or items purchased under the contract and the date it was awarded. The list shall also state the location where the bid quotations for these contracts are available for public inspection. H. A contract awarded from a small works roster under Chapter 3.41 SVMC need not be advertised in a legal newspaper of general circulation. Immediately after an award is made, the bid quotations shall be recorded, open to public inspection, and available by telephone inquiry. Ki Performance and Payment Bonds. Before entering into a contract for any public work or work by contract on which prevailing wage is required to be paid, regardless of the amount of such contract except as provided below, a performance bond and a payment bond shall be required in such amounts as are reasonably necessary to protect the best interests of the City and to ensure complete, proper and full performance of the contract and full payment of all laborers, mechanics, and subcontractors and material suppliers. A performance bond and a payment bond shall be required on all public work projects, as provided for and in the manner set forth in RCW 39.08.010 through 39.08.030, as adopted or amended. Performance and payment bonds shall be released upon completion of all necessary performance and payment conditions. Spokane Valley Municipal Code Page 9/15 Pursuant to RCW 39.08.010, for certain public works and works by contract on which prevailing wage is required to be paid, at the contractor's option, the City may, in lieu of requiring payment and performance bonds, retain a percentage of the contract amount until the later of 30 days after final acceptance or until receipt of all necessary releases from the Washington State Department of Revenue, the Employment Security Department, and the Washington State Department of Labor and Industries and settlement of any labor, material, or tax liens filed pursuant to Chapter 60.28 RCW. This option is only available for contracts at the amount set forth in RCW 39.08.010 as adopted or hereafter amended. The amount retained by the City shall be the amount as set forth in RCW 39.08.010. Retainage in lieu of payment and performance bonds may only be used by the City for contracts when the requirement of bonds substantially increases the cost of the contract. Chapter 3.42 PUBLIC WORK CONTRACTS 3.42.010 Public work equal to or less than $4975,000 for one trade and $116,1550109 for two or more trades and greater than 5425,000. When entering into a contract for public work equal to or less than $75,000 $10,000 if only one trade or craft is involved, or $116,155 $65,000 if two or more trades are involved, or such other maximum amounts as set forth in RCW 35.23.352 as adopted or may be amended, but greater than $4-25,000, the responsible department shall obtain three or more proposals for the public work required, select the lowest responsible proposal, and maintain a record of the process followed. Alternatively, the department may utilize the small works roster and process pursuant to Chapter 3.41 SVMC. If less than three proposals are received, City staff shall not be required to resubmit for additional proposals, but shall select from the proposals submitted. If no proposals are received, City staff shall not be required to resubmit for additional proposals, but may negotiate with any available contractor. 3.42.020 Public work equal to or less than $245,000. When entering into a contract for public work in an amount equal to or less than $4-25,000, the responsible department is encouraged, but is not required, to use a competitive bidding process, including obtaining three proposals pursuant to SVMC 3.42.010, or using the small works roster and process pursuant to Chapter 3.41 SVMC. If a competitive process is not utilized, the responsible department shall seek to achieve maximum quality at minimum cost by making an award based on its experience and knowledge of the market. 3.42.030 Exception to selection processes. If a situation should arise which requires immediate action on the part of the City to protect the best interests of the City or the health, safety or welfare of the citizens of the City, and where it is not possible to timely adhere to the procedures set forth in SVMC 3.42.010 and 3.42.020, the selection procedures set forth in Chapter 3.42 SVMC may, with prior approval of the city manager, be waived by the department director, and the contract may be awarded without following the procedures set forth in SVMC 3.42.010 and 3.42.020. The circumstances giving rise to such waiver shall be documented in writing. 3.42.040 Performance and payment bonds. Before entering into a contract for any public work or work by contract on which prevailing wage is required to be paid, regardless of the amount of such contract except as provided below, Spokane Valley Municipal Code Page 10/15 a performance bond and a payment bond shall be required in such amounts as are reasonably necessary to protect the best interests of the City and to ensure complete, proper and full performance of the contract and full payment of all laborers, mechanics, and subcontractors and material suppliers. A performance bond and a payment bond shall be required on all public work projects, pursuant to and in the manner set forth in RCW 39.08.010 through 39.08.030, as adopted or amended. Performance and payment bonds shall be released upon completion of all necessary performance and payment conditions. Pursuant to RCW 39.08.010, for public works and works by contract on which prevailing wage is required to be paid, at the contractor's option, the City may, in lieu of requiring payment and performance bonds, retain a percentage of the contract amount until the later of 30 days after final acceptance or until receipt of all necessary releases from the Washington State Department of Revenue, the Employment Security Department, and the Washington State Department of Labor and Industries and settlement of any labor, material, or tax liens filed pursuant to Chapter 60.28 RCW. This option is only available for contracts at the amount set forth in RCW 39.08.010 as adopted or hereafter amended. The amount retained by the City shall be the amount as set forth in RCW 39.08.010. Retainage in lieu of payment and performance bonds may only be used by the City for contracts when the requirement of bonds substantially increases the cost of the contract. Chapter 3.45 ARCHITECTURAL AND ENGINEERING SERVICES Sections: 3.45.010 Consultant roster for architectural and engineering services. 3.45.020 Selection process — Consultant roster for architectural and engineering services for contracts up to $100,000 — Request for qualifications for contracts over $100,000. 3.45.030 Procurement of architectural and engineering services. 3.45.040 Emergency and limitation. 3.45.010 Consultant roster for architectural and engineering services. Annually, or in response to specific projects or work as set forth below, the City shall encourage, through notice published in a newspaper of general circulation, architectural and engineering firms to submit a statement of qualifications and performance data which can be used to select firms that provide services to the City. The city clerk shall maintain the consultant roster for architectural and engineering services, to be called the "consultant roster for architectural and engineering services" or such other title as may be appropriate, and shall further maintain all statements of qualifications submitted, all of which shall be available for public inspection. Alternatively, the City Clerk may maintain the consultant roster by contracting with public or private entities to maintain such roster(s) on behalf of the City. The city manager shall establish procedures for the maintenance and use of the consultant roster. 3.45.020 Selection process — Consultant roster for architectural and engineering services for contracts up to $100,000 — Request for qualifications for contracts over $100,000. A. For contracts up to $100,000, the City may use the consultant roster for architectural and engineering services, or may use the formal request for qualifications process pursuant to subsection B of this section to select a consultant. Spokane Valley Municipal Code Page 11/15 B. For contracts over $100,000, the City shall, at least 13 days prior to contracting for architectural or engineering services, publish a notice stating the specific project or scope of work or announce generally the category or type of professional services required. The notice shall contain the name and address of a City representative who can provide information and details on the request for qualifications or request for proposals. 3.45.030 Procurement of architectural and engineering services. A. The City shall utilize the following process for procurement of architectural and engineering services: 1. If the City elects to use the consultant roster for architectural and engineering services, the City shall review the current statements of qualifications on file with the city clerk, and shall conduct discussions with one or more firms regarding anticipated scope of services and the consultant's ability to provide such services. If the City elects to use a combination of consultants from the consultant roster for architectural and engineering services and a more formal request for qualifications process, the City shall review both current statements on file and statements submitted in response to the notice for the request for qualifications. 2. If the City elects to use the more formal request for qualifications process, the City shall review statements submitted in response to the notice pursuant to SVMC 3.45.020(B) and shall conduct discussions with one or more firms regarding anticipated scope of services and the consultant's ability to provide such services. 3. The City may conduct interviews with the top three qualified consultants on non -federally funded projects. The City shall conduct interviews with the top three qualified consultants on federally funded projects. B. The City shall select the most highly qualified firm to provide the services based upon the criteria set forth below and in the request. The evaluation criteria include, but are not limited to: 1. The ability of the firm to provide the requested services; 2. The scope of work or methods to furnish the services; 3. Qualifications, experience, and references; 4. Performance under previous contracts with the City; and 5. Such other information as deemed relevant. After identification of the most highly qualified firm, the City shall request a fee proposal from the firm and thereafter proceed to negotiate a contract at a price which is determined by the City to be fair and reasonable. In making this determination, the City shall evaluate the estimated value of the services, the scope, complexity, and nature of the request. If the City is unable to negotiate a fair and reasonable price for services, negotiations shall be terminated and the next most qualified firm shall be selected. C. When the parties have reached a fair and reasonable price, and depending upon the amount of the contract, the city manager, or when appropriate the city council, shall review and, if they so Spokane Valley Municipal Code Page 12/15 choose, authorize the contract. During the negotiation process, the selected firm shall not contact any member of the city council to discuss the fee for services unless otherwise authorized. The City reserves the right to cancel any request for qualifications or proposals. The request for qualifications or proposals shall not be deemed an offer of contract nor shall any firm be entitled to recover any cost associated with preparing a response. 3.45.040 Emergency and limitation. Nothing contained herein shall limit or prevent the City from procuring architectural or engineering services in the event of an emergency. This chapter shall be expressly limited to the professional services identified herein. Chapter 3.46 NON -ARCHITECTURAL AND ENGINEERING SERVICES 3.46.010 Contracts for services. A. Chapter 3.46 SVMC shall not apply to architectural and engineering services, the procurement of which is governed by Chapter 3.45 SVMC. B. When entering into a contract for services where the contract is (1) expected to exceed $100,000 or (2) expected to be greater than $15,000 and expected to be effective for more than one year, a competitive selection process shall be used. This process may include a "request for qualifications" or "request for proposals" process or formal competitive bidding procedures pursuant to SVMC 3.40.010. C. When entering into a contract for services where the contract is not expected to exceed $100,000, is expected to be greater than $15,000, and is not expected to be effective for more than one year, the responsible department shall obtain three or more proposals for the services required, select the lowest responsible proposal, and maintain a record of the process followed. The responsible department may use the consultant roster pursuant to SVMC 3.46.020 to obtain proposals. D. When entering into a contract for services where the contract is not expected to exceed $15,000, the responsible department is encouraged, but is not required, to use a competitive selection process, such as obtaining three proposals pursuant to SVMC 3.46.010(C). If a competitive process is not utilized, the responsible department shall seek to achieve maximum quality at minimum cost by making an award based on its experience and knowledge of the market. 3.46.020 Consultant roster for non -architectural and engineering services. Annually, or in response to specific projects or work as set forth above, the City shall encourage, through notice published in a newspaper of general circulation, non -architectural and engineering firms to submit a statement of qualifications which can be used to select firms that provide services to the City. The city clerk shall maintain the consultant roster for non -architectural and engineering services, to be called the "consultant roster for non -architectural and engineering services" or such other title as may be appropriate, and further shall maintain all statements of Spokane Valley Municipal Code Page 13/15 qualifications submitted, all of which shall be available for public inspection. Alternatively, the City Clerk may maintain the consultant roster by contracting with public or private entities to maintain such roster(s) on behalf of the City. The city manager shall establish procedures for the maintenance and use of the consultant roster for non -architectural and engineering services. 3.46.030 Exception to selection processes. A. Notwithstanding SVMC 3.46.010 and 3.46.020, when contracting for services which have historically and traditionally been considered professional services, such as attorneys and accountants, the responsible department may, when determined to be in the best interest of the City, obtain such services by negotiation without going through a competitive procurement process. Such services significantly rely upon the quality of expertise provided, rather than the cost of service. B. If a situation should arise which requires immediate action on the part of the City to protect the best interests of the City or the health, safety or welfare of the citizens of the City, and where it is not possible to timely adhere to the procedures set forth in SVMC 3.46.010, the selection procedures set forth in Chapter 3.46 SVMC may, with prior approval of the city manager, be waived by the department director, and the contract may be awarded without following the procedures set forth in SVMC 3.46.010. The circumstances giving rise to such waiver shall be documented in writing within 14 days. Chapter 3.47 PURCHASES OF GOODS 3.47.010 Purchases of goods greater than $40,000. A. When making a purchase of goods, equipment, or supplies in excess of $40,000 the responsible department shall, at least 13 days prior to purchasing such goods, publish a notice of request for bids stating the written specifications of the goods required and desire of the City to purchase such goods. The notice shall contain the written specifications, the date for submitting bids, and name and address of the City representative who can provide information on the request for bids. Upon receipt of the written bids, the City shall select and purchase the goods from the vendor submitting the lowest bid; provided, that such bid meets all specifications provided in the notice. When determining the lowest bid, the City may take into account sales tax revenues received by the City, shipping, and transportation costs. All purchases of goods in the amount of $1,000 or more shall comply with SVMC 3.48.030. B. For purposes of this section, the threshold limits shall only apply to a single good, piece of equipment, or supply item. 3.47.020 Purchases of goods equal to or less than $40,000 and greater than $15,000. A. When making a purchase of goods, equipment, or supplies equal to or less than $40,000, but greater than $15,000, the responsible department shall obtain three or more quotes for the goods, equipment, or supplies required, select and purchase the goods from the vendor submitting the lowest quote, and maintain a record of the process followed. Alternatively, the department may utilize the vendor list and process set forth in Chapter 3.48 SVMC. The department may consider quotes by any vendor with which the City has a vendor account as one of the three required Spokane Valley Municipal Code Page 14/15 quotes. City staff may take verbal quotes and reduce them to writing. When determining the lowest quote, the City may take into account local sales tax revenues, shipping, and transportation costs. If less than three quotes are received, City staff shall not be required to resubmit for additional quotes, but shall select from the quotes submitted. All purchases of goods in the amount of $1,000 or more shall also comply with SVMC 3.48.030. B. For purposes of this section, the threshold limits shall only apply to a single good, piece of equipment, or supply item. 3.47.030 Purchases of goods equal to or less than $15,000. When purchasing goods, equipment, or supplies in an amount equal to or less than $15,000, the responsible department is encouraged, but is not required, to use a competitive selection process, including obtaining three quotes pursuant to SVMC 3.47.020, or using the vendor list and process set forth in Chapter 3.48 SVMC. The responsible department shall contact vendors at least once annually to establish prices on common items that may be purchased in bulk. Such prices may be used when determining the threshold limits for purposes of this chapter. A City department may aggregate a group of common items so long as each of such items individually are less than $15,000. Any individual items greater than $15,000 shall be bid pursuant to SVMC 3.47.010 or 3.47.020. If a competitive process is not utilized, the responsible department shall seek to achieve maximum quality at minimum cost by making an award based on its experience and knowledge of the market. All purchases of goods in the amount of $1,000 or more shall also comply with SVMC 3.48.030. 3.47.040 Exception to purchase processes. If a situation should arise which requires immediate action on the part of the City to protect the best interests of the City or the health, safety or welfare of the citizens of the City, and where it is not possible to timely adhere to the procedures set forth in SVMC 3.47.010 through 3.47.030, the purchasing procedures set forth in this chapter may, with prior approval of the city manager, be waived by the department director, and the purchase may be made without following the procedures pursuant to SVMC 3.47.010 through 3.47.030. The circumstances giving rise to such waiver shall be documented in writing within 14 days. Chapter 3.48 VENDOR LIST — PURCHASE ORDERS 3.48.010 Use of vendor list. A vendor list is authorized and maintained for the purchase of goods, equipment, and supplies in an amount less than $40,000. The vendor list shall be maintained by the city clerk. 3.48.020 Advertising for vendor list. At least annually, the City shall publish in a newspaper of general circulation a notice of the existence of a vendor list for purchases of goods, equipment, and supplies and solicit the names of vendors who wish to be added to the list. Alternatively, the City Clerk may maintain the vendor list by contracting with public or private entities to maintain such list(s) on behalf of the City. The city manager shall establish policies and procedures to ensure that a competitive price is established and for purchasing from the vendor list. Spokane Valley Municipal Code Page 15/15 3.48.030 Purchase orders. Purchase orders shall be used for the purchase of goods, equipment, and supplies with a cumulative cost of $1,000 or more per purchase. The responsible department shall receive prior written approval from the city manager for the use of a purchase order to purchase goods, equipment, and supply items in an amount greater than $20,000. All purchase orders shall be accompanied by any applicable vendor bid or quote documentation. No purchase order is required for the purchase of assets or consumable goods when required as part of preapproved projects, for services, or for utility payments by the City. The city manager shall establish policies and procedures governing the use of purchase orders. Dec 3, 2019, Study Session, Meeting Cancelled (due to Thanksgiving Week) DRAFT ADVANCE AGENDA as of November 21, 2019; 9:30 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings Dec 9 or 10, 2019, Special Council Meetin2: 2:00 — 3:00 p.m. — Council Chambers w/4th Dist. Legislators Topic: 2020 State Legislative Agenda Dec 10, 2019, Formal Meetin2 Format, 6:00 p.m. [due Tue Dec 3] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. First Reading Ordinance 19-021 Amending Procurement Code — Erik Lamb (10 minutes) 3. Proposed Fee Resolution for 2020 — Chelsie Taylor (15 minutes) 4. Motion Consideration: Outside Agency Scope Change, SV Summer Theater — Chelsie Taylor (10 minutes) 5. Motion Consideration: Lodging Tax Awards for 2020 — Chelsie Taylor (20 minutes) 6. Admin Report: Advance Agenda — Mayor Higgins (5 minutes) [*estimated meeting: 65 mins] Dec 17, 2019, Study Session, 6:00 p.m. [due Tue Dec 10] ACTION ITEM: 1. Second Reading Ordinance 19-021 Amending Procurement Code — Erik Lamb (10 minutes) NON -ACTION ITEMS: 2. Spokane Reg. Emergency Comm (SREC) Bd Update— Chief Werner, Chief Collins, & SREC Director Lori Markham (20 minutes) 3. Advance Agenda — Mayor Higgins (5 minutes) December 24, 2019, and December 31, 2019 meetings cancelled January 7, 2020, 5:30 p.m. Swearing in of newly elected councilmembers [Note: This is NOT a special meeting, but an opportunity to administer the oath of office to newly elected councilmembers.] Jan 7, 2020, Study Session, 6:00 p.m. [due Tue Dec 311 Opportunity for General Public Comment 1. Council Officer Selections for Mayor and Deputy Mayor — Chris Bainbridge (15 minutes) 2. Advance Agenda (5 minutes) 3. Info Only: Department Monthly Reports (normally 2nd mtg in Dec.) [*estimated meeting: mins] Jan 14, 2020, Formal Meetin2 Format, 6:00 p.m. [due Tue Jan 71 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Resolution Amending Bank Signing Authority — Chelsie Taylor (5 minutes) 3. Mayoral Appointments- Planning Commissioners (10 minutes 4. Mayoral Appointments: Lodging Tax Advisory Committee Members (10 minutes) 5. Mayoral Appointments: Councilmembers to various committees and boards (10 minutes) 6. Admin Report: Advance Agenda (5 minutes) [*estimated meeting: 45 mins] Jan 21, 2020, Study Session, 6:00 p.m. [due Jan 141 1. Spokane Trends— Dr. Patrick Jones, EWU Exe Director, Inst for Public Police & Eco Analysis (20 minutes) 2. New Employee Quarterly Report — John Whitehead 3. Police Department Quarterly Report — Chief Werner 4. Advance Agenda (5 minutes) (10 minutes) (5 minutes) [*estimated meeting: 40 mins] Draft Advance Agenda 11/21/2019 1:28:00 PM Page 1 of 2 AWC (Association of Washington Cities) City Action Days, Olympia, Wa. Jan 28-29 Jan 28, 2020, Formal Meetin2 Format, 6:00 p.m. (possibly cancel meeting due to AWC Action Days) Feb 4, 2020, Study Session, 6:00 p.m. 1. Admin Report: Advance Agenda 2. Info Only: Department Monthly Reports (normally 2nd mtg in Jan.) Feb 11, 2020, Special Meeting, Winter Workshop 8:30 a.m. Tentative items: General Fund -Fund Balance; Public Safety Contracts Feb 18, 2020, Study Session, 6:00 p.m. 1. Advance Agenda Feb 25, 2020, Formal Meetin2 Format, 6:00 p.m. 1. Advance Agenda 2. Info Only: Department Monthly Reports March 3, 2020, Study Session, 6:00 p.m. 1. Advance Agenda NLC Congressional City Conf. (March 10-13) March 10, 2020, Formal Meetin2 Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda March 17, 2020, Study Session, 6:00 p.m. 1. Advance Agenda March 24, 2020, Formal Meetin2 Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda 3. Info Only: Department Monthly Reports *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Accomplishments Report (2019) Appleway Trail Amenities Artwork & Metal Boxes CenterPlace Facility Rentals Donation Recognition Graffiti Health District Re SV Stats Homelessness Land Use Notice Requirements Mirabeau Park Forestry Mgmt. Naming City Facilities Protocol New Employee Rpt (Jan, April, July, Oct) Park Lighting PFD Presentation Police Dept Qtr Rpt (Jan, April, July, Oct) [due Tue Jan 281 (5 minutes) [due Tue Feb 4l [due Tue Feb 111 (5 minutes) [due Tue Feb 18 [due Tue Feb 25l (5 minutes) [due Tue March 3j (5 minutes) (5 minutes) [due Tue March 101 (5 minutes) [due Tue March 171 (5 minutes) (5 minutes) Sign Ordinance St. Illumination (owners, cost, location) St. O&M Pavement Preservation Tree City USA Trunk or Treat Utility Facilities in ROW Vaping Water Districts & Green Space Way Finding Signs Draft Advance Agenda 11/21/2019 1:28:00 PM Page 2 of 2 Community & Public Works Department Monthly Report 10/01/19 — 10/31/19 MAINTENANCE Agreements for Services Adopted and In Operation * Budget estimates ** Does not include October Contract Name Contractor Contract Amount Total % of Contract Expended Expended Street Maintenance Street Sweeping Storm Drain Cleaning Snow- On Call Operators Landscaping Weed Spraying Emergency Traffic Control Litter and Weed Control State Highway Maintenance Traffic Signals, Signs, Striping Dead Animal Control Poe Asphalt AAA Sweeping AAA Sweeping Multiple Senske Clearwater Senske Geiger Work Crew WSDOT Spokane County Mike Pederson $1,561,663.00 $490,200.00 $202,587.50 $765,000.00 $134,877.83 $39,000.00 $20,000.00 $70,000.00 $265,000.00 $670,000.00 $20,000.00 $1,345,995.45 $441,512.37 $185,593.73 $237,653.33 $50,524.92 $39,000.00 $11,294.44 $51,897.00 $178,922.75 $416,618.93 $9,500.00 86.19% 90.07% 91.61% 31.07% 37.46% 100.00% 56.47% 74.14% 67.52% 62.18% 47.50% IMEMMENEEE Citizen Requests for Public Works - October 2019 Request Submitted In Progress Resolved / Waiting Broken Sprinker Construction - CPW Construction - Private Dead Animal Removal Downed Tree/Branches General Street Maint Graffiti on City Property Gravel Shouldering Hazard on Street Illegal Dumping - Objects Report a Pothol Street Sweeping Vegetation / W SOLID WASTE STORMWATER Traffic Totals 1 2 1 7 9 9 1 2 2 6 3 4 7 2 13 17 11 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3 0 0 1 2 1 7 9 9 1 2 2 6 3 4 7 2 10 17 11 STREET MAINTENANCE ACTIVITY The following is a summary of Contractor maintenance activities in the City of Spokane Valley for October 2019: • Poe Asphalt — Gravel shoulder maintenance. Completed asphalt patches on Thierman and Vista Road in conjunction with the Union Pacific Railroad. • AAA Sweeping — Arterial sweeping continued. Swept around all schools. • AAA Sweeping Vactor Contract — Cleaning arterial catchbasins and drywells, sidewalk underdrains and swale inlets. • Geiger Work Crew — Litter Pickup, tree trimming and cutting dryland grass along city right of ways and swale properties. • Pothole patching WASTEWATER Status of the process can be monitored at: http://www.spokaneriver.net/, http://www.ecy.wa.gov/geographic/spokane/spokane river basin.htm, http://www.spokanecounty.org/utilities/WaterReclamation/content.aspx?c=2224 and http://www.spokaneriverpartners.com/ STORMWATER UTILITY The following is a summary of City Stormwater Utility activities for October 2019: • Continue Task Management of the Drywell Retrofit with Pavement Preservation Water Quality Agreement. Environmental tasks SEPA, and Inadvertent Discovery Plan completed. Cultural Resources still pending. • In concert with the release of the revised Stormwater Management Manual for Eastern Washington (Dept. of Ecology), COSV Stormwater Utility began coordinated effort with City of Spokane, and Spokane County to evaluate the Spokane Regional Stormwater Manual for equivalency. • Continue process to identify the merits for jurisdictional coverage under the UIC program. • Completed 2019 Stormwater Small Works Project. Mitigated 57 sites for ponding along non -curbed roadways. 30 sites were generated from public complaint and 27 sites were staff recommended. • Completed an additional 2 Stormwater Evaluation and Recommendation packets. These packets provide recommendation for stormwater improvements on CIP preservation projects. • Continued annual management and/or participation of the following service contracts: o Senske — swale maintenance o AAA Sweeping — Spring Sweep o AAA Sweeping — Storm Drain Cleaning • Continued working on the following tasks: o Responded to stormwater related issues, 11 sites. o Stormwater action requests for small works and maintenance projects 2019. 2 Current status to date is shown below: Stormwater Project Requests (Incl. Public and In -staff Requests) OCt - 19 Total Requests Logged Since 2009: 546 2019 Completed Project sites: Completed Projects 2009-2019: Locations not warranting work: 67 282 223 Total Project Backlog: 41 DEVELOPMENT ENGINEERING The following is a summary of Development Engineering activities for October 2019: • Assisted Building and Planning Division with preparation of design requirements for (7) Commercial and (6) Land Use Pre -Application meetings. • Prepared multiple Recommended Conditions of Approvals for preliminary plats and Dedication Languages for final plats. Reviewed multiple final plats and submittal packages to record final plats. • Reviewed civil plans and drainage reports for Engineered Grading Permits associated with commercial and land use projects. Coordinated with private Engineers and Developers. • Reviewed civil plans for the following projects: o Main Residential Care Facility (EGR-2019-0041) o Adams & 28th PUD Ped. Path (EGR-2019-0042) o Centennial Access Road (EGR-2019-0046) o 4th Avenue Apartments (EGR-2019-0052) o Bella Tess Apartments — Phase 3 (EGR-2019-0058) o Broadway Townhomes (EGR-2019-0059) o Carnahan West — Grading Only (EGR-2019-0061) o Tru Hotel by Hilton (EGR-2019-0062) o Mirabeau Commons Apartments (EGR-2019-0065) o Ruebush Development (EGR-2019-0066) o Brown's Park Addition (EGR-2019-0067) o Patriot Fire — Pinecroft Building (EGR-2019-0069) o Meadows at Plantes Ferry— Phase 2 (EGR-2019-0070) o Basin Sod & Retail (EGR-2019-0071) o Porter Yett Commercial Approach (EGR-2019-0072) o Hamilton House (EGR-2019-0074) o Summerfield Pond Low -Flow Intercept (EGR-2019-0075) o DeLeo Short Plat — 8 lots (EGR-2019-0076) o Kulchitskiy Private Driveway (EGR-2019-0077) o Industrial Park 5th Street Reconstruction (EGR-2019-0078) o Krueger Sheet Metal (EGR-2019-0080) o Monika Apartments (EGR-2019-0081) o Sammy's Pit Stop (EGR-2019-0083) • Met with citizens and developers in Permit Center to answer inquiries and discuss design requirements for potential commercial and land use projects. • Conducted preconstruction meetings, performed site visits, prepared punch lists, reviewed surety estimates, and reviewed and approved construction certification packages to finalize final plats and to issue commercial building certificates of occupancy. 3 CAPITAL PROJECTS Spokane Val ley Public Works Projects Monthly Summary - Design & Construction October -2019 Project # Design &Construction Projects Funding Proposed Ad Date Bid Open Date %Complete Estimated Construction Completion Total Project Cost PE I CN Street Projects 0143 Barker Rd/BNSF Grade Separation (PE & ROW) FHWA - STP(U) TBD TBD 60 0 12/31/22 $ 5,215,702 0249 Sullivan & Wellesley Intersection Improv FHWA- STP(U) TBD TBD 60 0 12/31/20 $ 1,370,000 0265 Wellesley Sidewalk Project FHWA- CMAQ 05/24/19 06/14/19 100 99 12/31/19 $ 886,367 0276 Barker Rd Widening - Euclid to Trent COSV 03/22/19 04/12/19 100 99 12/31/25 $ 2,625,000 0291 Adams Sidewalk Inn Project TIB - SP TBD TBD 0 0 11/01/20 $ 507,051 0295 Garland Avenue Extension COSV 04/05/19 04/19/19 100 10 12/31/19 $ 2,900,000 0302 Ella Sidewalk: Broadway to Al ki CDBG TBD TBD 0 0 11/01/20 $ 402,739 0303 S. Conklin Road Sidewalk CDBG TBD TBD 0 0 11/01/20 $ 140,125 Street Preservation Projects 0267 Mission SW - Bowdish to Union TIB - SP 03/01/19 03/22/19 100 70 12/31/19 $ 2,196,922 0269 Evergreen - Mission Connector to Indiana FHWA- STP(U) 04/05/19 04/26/19 100 98 12/31/19 $ 822,050 0285 Indiana Ave Pres - Evergreen to Sullivan COSV TBD TBD 70 0 12/31/20 $ 70,400 0287 University Pres-Dishman-Mica to 16th TIB- UAP 03/01/19 03/22/19 0 75 12/31/19 $ 4,095,000 0297 2019 SCWD#3 Street Preservation SCWD#3 N/A N/A 100 99 11/01/19 $ 321,127 Traffic Projects 0259 North Sullivan ITS Project FHWA - CMAQ TBD TBD 100 0 12/31/20 $ 1,029,209 0293 2018 CSS Citywide Reflective Signal BP HSIP N/A N/A 65 0 12/31/20 $ 180,000 0294 Citywide Reflective Post Panels HSI P N/A N/A 25 0 12/31/20 $ 78,000 Parks Projects 0268 Appleway Trail -Evergreen to Sullivan FHWA- STP(U) 06/28/19 07/19/19 100 0 12/31/20 $ 2,516,550 Project # Design Only Projects Funding Design Complete Date %Complete Total Project Cost PE Street Projects 0069 Park Rd Recon. #2 Brdwy & Ind. SRTC06-12 FHWA - STP(U) TBD 0205 Sprague/Barker Intersection Improvement COSV 12/31/20 0223 Pines Rd Underpass @ BNSF &Trent COSV TBD 0259 North Sullivan ITS Project FHWA- CMAQ 02/01/18 0273 Barker/I-90 Interchange TBD 0275 Barker Rd Widening - River to Euclid COSV 12/31/20 0299 Argonne Rd Concrete Pvmt Indiana to Mont COSV TBD 0300 Pines & Mission Intersection Improvement FHWA - CMAQ TBD 0301 Park & Mission Intersection Improvements COSV TBD Street Preservation Projects 0286 Broadway Preservation: Havana to Fancher COSV TBD 0292 Mullan Preservation: Broadway -Mission COSV TBD 4 90 9 26 100 60 30 5 0 0 65 25 $ 335,148 $ 142,021 $ 1,710,000 $ 1,029,209 $ 903,000 $ 220,000 $ 85,000 $ 588,000 $ 153,500 $ 100,000 $ 75,000 PLANNING AND GRANTS Better Utilizing Investments to Leverage Development (BUILD) Program FY19 On June 4th, 2019, City Council authorized the City Manager to apply for the Pines Road/BNSF Grade Separation Project with a total project cost of $29 million. Applications awards are anticipated by November 12, 2019. Transportation Improvement Board (TIB) Call for Projects On July 2, 2019, City Council authorized the City Manager to apply for four projects: MuIlan Road preservation from Broadway Ave. to Mission Ave., the Argonne Road & Montgomery Ave. intersection concrete reconstruction project, Farr Road sidewalk from 6th Ave. to 8th Ave. and Park Road sidewalk from Mission Ave. to Boone Ave. Applications were submitted prior to the August 16, 2019 due date and awards are anticipated by November 22, 2019. Freight Mobility Strategic Investment Board (FMSIB) project list In 2000, WSDOT was awarded a 30% award (up to a max. amount of $3.36 million) for an $11.2 million total cost for the Pines Rd/BNSF Grade Separation Project. The project is eligible to be cancelled by FMSIB. On October 29, 2019 City Council gave consensus for staff to request that FMSIB re -activate the project, which is currently in deferred status. The request will be made at the 11/15/19 Board meeting in Tacoma. A meeting report will be provided in the November report. Pavement Management Update Public Outreach & Education On October 29, 2019, staff received Council consensus to move forward with an ad-hoc committee for input regarding the City's pavement management program. Staff will work with the Mayor's office to develop a recommended committee member ship program and roster. This information will be brought forward to council for a motion to create and appoint the committee and its members. It is anticipated that the motion will occur in December or January of this winter. 5 Spokane 4.0 Valley Memorandum FINANCE DEPARTMENT Chelsie Taylor, Finance Director 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509) 720-5000 • Fax: (509) 720-5075 • www.spokanevalley.org To: Mark Calhoun, City Manager From: Chelsie Taylor, Finance Director Date: November 19, 2019 Re: Finance Department Activity Report — October 2019 Following is information pertaining to Finance Department activities through the end of October 2019 and included herein is an updated 2019 Budget to Actual Comparison of Revenues and Expenditures through the end of October. 2018 Year-end Process The 2018 books were closed in April and the annual financial report was submitted in May. The State Auditor's Office issued an unmodified opinion on the audit of the financial statements for the fiscal year 2018 and the Federal single audit on September 13, 2019. The accountability audit and related exit conference were completed in September as well. 2019 Budget Amendment #3 As we have progressed through 2019 the need for a number of budget amendments has arisen. Council review will take place at the following meetings: • October 1 Admin Report • October 22 Public Hearing • October 22 First reading on proposed ordinance amending the 2019 Budget • November 12 Second reading on proposed ordinance amending the 2019 Budget 2020 Budget Development The 2020 Budget development process began in the Finance Department in early March, and on April 81h we sent detailed budget requests to all departments to complete by mid-May. By the time the budget is scheduled to be adopted on November 121h, the Council will have had an opportunity to discuss the budget on eight occasions including three public hearings. • June 11 Council budget workshop • August 20 Admin report on 2020 revenues and expenditures • September 10 Public hearing #1 on the 2020 revenues and expenditures • September 24 City Manager's presentation of preliminary 2020 Budget • October 8 Public hearing #2 on 2020 Budget • October 22 First reading on proposed ordinance adopting the 2020 Budget • November 12 Public hearing #3 on the 2020 Budget • November 12 Second reading on proposed ordinance adopting the 2020 Budget P:IFinancelFinance Activity Reports\Council Monthly Reports1201912019 10 31.docx Page 1 2020 Property Tax Levy A significant part of the budget development process includes the annual levy of property taxes which in 2019 are expected to account for approximately 26.5% of recurring General Fund revenues. Council discussions specifically related to this topic will take place at the following meetings: • September 10 • September 17 • October 8 • October 22 Public hearing on 2020 revenues including property taxes Admin Report on proposed ordinance levying 2020 property taxes First reading of ordinance levying 2020 property taxes and confirming tax levy Second reading of ordinance levying 2020 property taxes and confirming tax levy Outside Agency Funding in the 2020 Budget The City has historically provided funding for local organizations involved in either social services or economic development activities and the preliminary 2020 Budget currently has $244,000 collectively available for this, with $62,000 being set aside for contracted economic development. The schedule leading to awarding funds is as follows: • July 12 Letters mailed to agencies that have historically received funding, media release to City website and notice to newspapers • August 9 Agency requests are due at City Hall • September 17 Economic development and social service agency presentations to Council • October 22 Council makes final determination of awards Lodging Tax The schedule leading • August 30 • October 4 • October 17 • November 12 • December 10 to awarding funds is as follows: Letters mailed to agencies that have historically received funding, media release to City website and notice to newspapers Grant applications due at City Hall Grant applicant presentations to lodging tax advisory committee Admin report to Council on results of lodging tax advisory committee meeting City Council motion consideration: Award lodging tax for 2020 Budget to Actual Comparison Report A report reflecting 2019 Budget to Actual Revenues and Expenditures for those funds for which a 2019 Budget was adopted is located on pages 6 through 18. Because we attempt to provide this information in a timely manner, this report is prepared from records that are not formally closed by the Finance Department at month end or reconciled to bank records. Although it is realistic to expect the figures will change over subsequent weeks, I believe the report is materially accurate. We've included the following information in the report: • Revenues by source for all funds, and expenditures by department in the General Fund and by type in all other funds. • A breakdown between recurring and nonrecurring revenues and expenditures in the General Fund, Street O&M Fund and Stormwater Fund. • The change in fund balance including beginning and ending figures. The beginning fund balance figures are those that are reflected in our 2018 Annual Financial Report. P:IFinancelFinance Activity Reports\Council Monthly Reports1201912019 10 31.docx Page 2 • Columns of information include: o The 2019 Budget as adopted o October 2019 activity o Cumulative 2019 activity through October 2019 o Budget remaining in terms of dollars o The percent of budgeted revenue collected or budgeted expenditures disbursed A few points related to the General Fund #001 (page 6): Recurring revenues collections are currently at 76.93% of the amount budgeted with 83.33% of the year elapsed. • Property taxes are paid to Spokane County in two installments each year on April 30 and October 31 and are then remitted to the City primarily in May and November with lesser amounts typically remitted in June and December. Property taxes received thus far in 2019 are $7,160,285 or 59.40% of the amount budgeted. • Sales tax collections represent only nine months of collections thus far because taxes collected in October are not remitted to the City by the State until the latter part of November. Collections are currently at $17,985,379 or 78.48% of the amount budgeted. • Gambling taxes are at $241,671 or 62.45% of the amount budgeted. Gambling taxes are paid quarterly with third quarter payments due by October 31St • Franchise Fee and Business Registration revenues are typically received in the month following a calendar year quarter. So far in 2019 we have received $916,122 or 74.85% of the amount budgeted. • State shared revenues are composed of State of Washington distributions that include items such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal justice monies. Most of these revenues are paid by the State in the month following a calendar quarter. Through October we've received remittances totaling $1,662,252 or 87.04% of the amount budgeted. • Fines and forfeitures revenues are composed of monthly remittances from Spokane County with payments made in the month following the actual assessment of a fine and false alarm fees. Through October we've received remittances through the month of September with receipts of $726,893 or 67.40% of the amount budgeted. • Community and Public Works service revenues are largely composed of building permit and plan review fees as well as right of way permits. Revenues are currently at $2,519,031 or 133.83% of the amount budgeted. • Recreation program revenues are composed of revenues generated by the variety of parks and recreation programs including classes, swimming pools (in -season), and CenterPlace. Currently, revenues total $665,280 or 105.80% of the amount budgeted. Recurring expenditures are currently at $32,203,798 or 76.82% of the amount budgeted with 83.33% of the year elapsed. Investments (page 19) Investments at October 31 total $71,735,509 and are composed of $66,689,679 in the Washington State Local Government Investment Pool and $5,045,830 in bank CDs. Total Sales Tax Receipts (page 20) Total sales tax receipts reflect State remittances through October and total $20,334,423 including general, criminal justice, and public safety taxes. This figure is $1,350,552 or 7.11% greater than the same nine-month period in 2018. P:IFinancelFinance Activity Reports\Council Monthly Reports1201912019 10 31.docx Page 3 Economic Indicators (pages 21 — 23) The following economic indicators provide information pertaining to three different sources of tax revenue that provide a good gauge of the health and direction of the overall economy. 1. Sales taxes (page 21) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel / Motel taxes (page 22) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 23) provide us with a sense of real estate sales. Page 21 provides a 10 -year history of general sales tax receipts (not including public safety or criminal justice) with monthly detail beginning January 2010. • Compared with calendar year 2018, 2019 collections have increased by $1,192,586 or 7.10%. • Tax receipts reached an all-time high in 2018 at $22,642,856, besting the previous record year of 2017 when $21,089,134 was collected. Page 22 provides a 10 -year history of hotel/motel tax receipts with monthly detail beginning January 2010. • Compared with calendar year 2018, 2019 collections have increased by $73,073 or 14.85%. • Collections reached an all-time high in 2018 of $646,976, exceeding the previous high set in 2017 of $615,980. Page 23 provides a 10 -year history of real estate excise tax receipts with monthly detail beginning January 2010. • Compared with calendar year 2018, 2019 collections have decreased by $110,167 or 4.14%. The decrease is primarily related to there being an unusually high amount collected in May of 2018. • Collections reached an all-time high in 2018 of $3,800,432, exceeding the previous high set in 2017 of $3,007,573. Debt Capacity and Bonds Outstanding (page 24) This page provides information on the City's debt capacity, or the dollar amount of General Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the City currently has outstanding. • The maximum amount of G.O. bonds the City may issue is determined by the assessed value for property taxes which for 2019 is $9,351,389,045. Following the December 1, 2018 debt service payments, the City has $12,270,000 of nonvoted G.O. bonds outstanding which represents 8.75% of our nonvoted bond capacity, and 1.75% of our total debt capacity for all types of bonds. Of this amount: o $4,645,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of the 1/10 of 1% sales tax that is collected by the Spokane Public Facilities District. o $730,000 remains on bonds issued for road and street improvements around CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected by the City. o $6,895,000 remains on bonds issued for construction of the new City Hall. The bonds are to be repaid with General Fund revenues. P:IFinancelFinance Activity Reports\Council Monthly Reports1201912019 10 31.docx Page 4 Street Fund Revenue Sources (pages 25 and 26) The last two charts reflect a history for the two primary sources of revenue in Street Fund #101. These include: • Page 25 provides a 10 -year history of Motor Vehicle Fuel Tax collections with monthly detail beginning January 2010. o Compared with calendar year 2018, 2019 collections have decreased by $53,249 or 3.40%. o Tax receipts peaked in 2007 at just approximately $2.1 million, and subsequently decreased to a range of approximately $1,857,000 to $2,072,000 in the years 2011 through 2018. • Page 26 provides a 10 -year history of Telephone Utility Tax collections with monthly detail beginning January 2010. o Compared with 2018, 2019 collections have decreased by $150,449 or 11.26%. Unlike tax revenues collected by the State and remitted monthly, these taxes are paid to the City directly by the service provider. Consequently there is not a "clean cutoff' in terms of when a vendor pays the tax. o Tax receipts peaked in 2009 at $3,054,473 and have decreased each year since due to what we suspect is the reduction in land lines by individual households. o The 2019 Budget is set at $1,700,000. We will watch actual receipts closely as the year progresses. o The City has hired a consultant to perform an audit of providers who pay the telephone utility tax. The audit will assess whether providers are accurately remitting all taxes owed to the City, and the consultant will be paid on a contingent basis out of revenues recovered from the telephone providers. Three audits have been completed, and the City has received payments totaling $398,865 which is comprised of recovered revenue plus interest and penalty fees. Per the contract with the consultant, the City paid $99,716 or 25% of the amount recovered. P:IFinancelFinance Activity Reports\Council Monthly Reports1201912019 10 31.docx Page 5 P:\Finance\Finance Activity Reports\Council Monthly Reports \2019\2019 10 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2019 #001 - GENERAL FUND RECURRING ACTIVITY Budget Year Elapsed = 2019 83.33% 2019 Budget Actual Actual through Budget October October 31 Remaining % of Budget Revenues Property Tax 12,054,400 236,819 7,160,285 (4,894,115) 59.40% Sales Tax 22,917,000 2,223,576 17,985,379 (4,931,621) 78.48% Sales Tax - Public Safety 1,081,900 101,234 848,694 (233,206) 78.44% Sales Tax - Criminal Justice 1,944,000 179,774 1,500,351 (443,649) 77.18% Gambling Tax and Leasehold Excise Tax 387,000 14,817 241,671 (145,329) 62.45% Franchise Fees/Business Registration 1,224,000 287,396 916,122 (307,878) 74.85% State Shared Revenues 1,909,800 288,272 1,662,252 (247,549) 87.04% Fines, Forfeitures and Penalties 1,078,500 64,635 726,893 (351,607) 67.40% Community and Public Works 1,882,300 300,655 2,519,031 636,731 133.83% Recreation Program Revenues 628,800 57,883 665,280 36,480 105.80% Miscellaneous Department Revenue 1,500 181 21,674 20,174 1444.91% Miscellaneous & Investment Interest 358,200 65,737 754,220 396,020 210.56% Transfers in - #105 (h/m tax -CP advertising) 30,000 0 0 (30,000) 0.00% Total Recurring Revenues 45,497,400 3,820,978 35,001,849 (10,495,551) 76.93% Expenditures City Council 612,359 38,629 472,173 140,186 77.11% City Manager 964,527 70,267 720,024 244,503 74.65% City Attorney 618,756 18,807 480,883 137,873 77.72% Public Safety 25,927,488 3,786,579 20,259,003 5,668,485 78.14% Deputy City Manager 271,044 18,115 233,111 37,933 86.01% Finance / IT 1,427,700 105,865 1,088,039 339,661 76.21 % Human Resources 305,843 24,541 239,151 66,692 78.19% City Hall Operations and Maintenance 291,894 60,482 252,310 39,584 86.44% Community & Public Works - Engineering 1,841,617 131,145 1,378,075 463,542 74.83% Community & Public Works - Econ Dev 1,030,737 93,440 744,993 285,744 72.28% Community & Public Works - Bldg & Plan 2,281,474 179,928 1,814,296 467,178 79.52% Parks & Rec - Administration 340,120 29,126 260,638 79,482 76.63% Parks & Rec - Maintenance 893,500 83,058 723,900 169,600 81.02% Parks & Rec - Recreation 254,818 15,286 210,909 43,909 82.77% Parks & Rec - Aquatics 491,153 5,356 381,994 109,159 77.77% Parks & Rec - Senior Center 102,907 35 17,183 85,724 16.70% Parks & Rec - CenterPlace 956,332 86,526 697,533 258,799 72.94% General Government 1,348,950 147,527 759,471 589,479 56.30% Transfers out - #204 ('16 L TGO bond debt service) 401,250 0 300,938 100,313 75.00% Transfers out - #309 (park capital projects) 160,000 0 120,000 40,000 75.00% Transfers out - #311 (Pavement Preservation) 972,300 0 729,225 243,075 75.00% Transfers out - #501 (CenterPlace kitchen reserve) 36,600 0 27,450 9,150 75.00% Transfers out - #502 (insurance premium) 390,000 0 292,500 97,500 75.00% Total Recurring Expenditures 41,921,369 4,894,711 32,203,798 9,717,571 76.82% Recurring Revenues Over (Under) Recurring Expenditures 3,576,031 (1,073,734) 2,798,051 (777,980) Page 6 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 10 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2019 #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Budget Year Elapsed = 2019 83.33% 2019 Budget Actual Actual through Budget October October 31 Remaining % of Budget Revenues Transfers in - #106 (Repymt of Solid waste) 40,422 0 30,317 (10,106) 75.00% FEMA/State Grant Proceeds 0 0 55 55 0.00% Miscellaneous 0 0 5,000 5,000 0.00% Total Nonrecurring Revenues 40,422 0 35,372 (5,050) 87.51% Expenditures General Government - IT capital replacements 107,000 0 106,517 483 99.55% Public Safety (carpet & workstation replacement) 50,000 0 0 50,000 0.00% Public Safety (full facility generator) 200,000 13,340 20,960 179,040 10.48% Public Safety (SV Police Athletic League Grant) 0 0 3,279 (3,279) 0.00% Community & Public Works (Retail Recruitment) 25,000 0 25,000 0 100.00% General Government (City Hall generator) 203,000 64,719 152,415 50,585 75.08% Transfers out - #122 (replenish reserve) 120,000 0 120,000 0 100.00% Transfers out - #309 (Browns Park restroom & othe 1,160,000 0 0 1,160,000 0.00% Transfers out - #312 7,109,300 0 7,109,300 0 100.00% Total Nonrecurring Expenditures 8,974,300 78,059 7,537,471 1,436,829 83.99% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (8,933,878) (78,059) (7,502,099) 1,431,779 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (5,357,847) (1,151,792) (4,704,048) 653,799 Beginning fund balance 36,817,956 36,817,956 Ending fund balance 31,460,109 32,113,908 Page 7 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 10 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2019 SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Budget Year Elapsed = 2019 83.33% 2019 Budget Actual Actual through Budget October October 31 Remaining % of Budget Revenues Telephone Utility Tax 1,700,000 128,018 1,185,684 (514,316) 69.75% Motor Vehicle Fuel (Gas) Tax 2,092,300 179,846 1,506,189 (586,111) 71.99% Multimodal Transportation 132,200 0 99,480 (32,720) 75.25% Right -of -Way Maintenance Fee 70,000 0 4,023 (65,977) 5.75% Investment Interest 6,000 273 3,561 (2,439) 59.35% Miscellaneous Revenue 10,000 168 635 (9,365) 6.35% Total Recurring Revenues 4,010,500 308,305 2,799,573 (1,210,927) 69.81% Expenditures Wages / Benefits / Payroll Taxes 1,057,744 72,506 767,065 290,679 72.52% Supplies 113,300 7,373 75,571 37,729 66.70% Services & Charges 2,326,974 177,971 2,027,353 299,621 87.12% Snow Operations 497,200 107,995 835,487 (338,287) 168.04% Intergovernmental Payments 855,000 31,775 500,077 354,923 58.49% Transfers out - #501 (non -plow vehicle rental) 21,250 0 9,443 11,807 44.44% Transfers out - #501 (plow replace.) 77,929 0 64,941 12,988 83.33% Total Recurring Expenditures 4,949,397 397,619 4,279,938 669,459 86.47% Recurring Revenues Over (Under) Recurring Expenditures (938,897) (89,314) (1,480,365) (541,468) NONRECURRING ACTIVITY Revenues FEMA/State Grant Proceeds 0 0 578 578 0.00% Insurance Proceeds (traffic signal cabinet) 0 2,073 15,440 15,440 0.00% Transfers in - #122 120,000 0 120,000 0 100.00% Transfers in - #312 907,544 0 680,658 (226,886) 75.00% Total Nonrecurring Revenues 1,027,544 2,073 816,676 (210,868) 79.48% Expenditures Misc 68,000 16,898 67,016 984 98.55% Total Nonrecurring Expenditures 68,000 16,898 67,016 984 98.55% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures 959,544 (14,825) 749,660 (209,884) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures 20,647 (104,139) (730,705) (751,352) Beginning fund balance 784,972 784,972 Ending fund balance 805,619 54,267 #103 - PATHS & TRAILS Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest 8,800 759 6,353 (2,447) 72.19% 400 18 135 (265) 33.87% Total revenues 9,200 777 6,488 (2,712) 70.52% Expenditures Capital Outlay 0 Transfers out - #309 (Appleway Trail - Sullivan to C 0 0 0 0 0.00% 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 9,200 Beginning fund balance 5,417 Ending fund balance 14,617 777 Page 8 6,488 (2,712) 5,417 11,905 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 10 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2019 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2019 83.33% 2019 Budget Actual Actual through Budget October October 31 Remaining % of Budget #104 - TOURISM FACILITIES HOTEL/MOTEL TAX FUND Revenues Tourism Facilities Hotel/Motel Tax 390,000 59,047 343,688 (46,312) 88.13% Investment Interest 7,000 3,882 33,390 26,390 477.00% Transfers in - #105 275,000 0 275,000 0 100.00% Total revenues Expenditures Capital Expenditures Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax Investment Interest 672,000 62,929 652,078 (19,922) 97.04% 0 0 0 0 0.00% 0 0 0 0 0.00% 672,000 62,929 652,078 (19,922) 1,918,072 1,918,072 2,590,072 2,570,150 600,000 97,531 564,993 (35,007) 94.17% 2,000 722 6,289 4,289 314.46% Total revenues 602,000 98,253 571,282 (30,718) 94.90% Expenditures Transfers out - #001 30,000 0 0 30,000 0.00% Transfers out - #104 275,000 0 275,000 0 100.00% Tourism Promotion 350,000 19,918 96,067 253,933 27.45% Total expenditures 655,000 19,918 371,067 283,933 56.65% Revenues over (under) expenditures (53,000) 78,335 200,215 (314,651) Beginning fund balance 277,929 277,929 Ending fund balance 224,929 478,144 #106 - SOLID WASTE Revenues Solid Waste Administrative Fees 225,000 27,751 192,005 32,995 85.34% Solid Waste Road Wear Fee 1,500,000 95,019 1,131,665 368,335 75.44% Investment Interest 1,300 2,569 17,481 (16,181) 1344.71% Total revenues 1,726,300 125,339 1,341,151 385,149 77.69% Expenditures Transfers out - #001 40,422 0 30,317 10,106 75.00% Transfers out - #311 1,500,000 0 0 1,500,000 0.00% Education & Contract Administration 185,878 3,389 26,786 159,092 14.41 % Total expenditures 1,726,300 3,389 57,102 1,669,198 3.31% Revenues over (under) expenditures 0 121,951 1,284,049 (1,284,049) Beginning fund balance 431,359 431,359 Ending fund balance 431,359 1,715,408 Page 9 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 10 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2019 SPECIAL REVENUE FUNDS - continued #107 - PEG FUND Revenues Comcast PEG Contribution Investment Interest Total revenues Budget Year Elapsed = 2019 83.33% 2019 Budget Actual Actual through Budget October October 31 Remaining % of Budget 76,000 19,713 59,649 16,351 78.49% 0 191 1,678 (1,678) 0.00% 76,000 19,904 61,326 14,674 80.69% Expenditures PEG Reimbursement - CMTV 40,100 0 0 40,100 0.00% Capital Outlay 31,000 0 0 31,000 0.00% Total expenditures 71,100 0 0 71,100 0.00% Revenues over (under) expenditures 4,900 19,904 61,326 (56,426) Beginning fund balance 84,831 84,831 Ending fund balance 89,731 146,157 #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest Transfers in 0 0 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 300,000 300,000 Ending fund balance 300,000 300,000 #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest Transfers in 0 0 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 5,500,000 5,500,000 Ending fund balance 5,500,000 5,500,000 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 5,000 787 7,886 2,886 157.72% Transfers in - #001 120,000 0 120,000 0 100.00% Grant Reimbursement - Windstorm Cleanup 0 0 10,366 10,366 0.00% Subtotal revenues 125,000 787 138,253 13,253 110.60% Expenditures Snow removal expenses 500,000 0 0 500,000 0.00% Transfers out - #101 120,000 0 120,000 0 100.00% Total expenditures 620,000 0 120,000 500,000 19.35% Revenues over (under) expenditures (495,000) 787 18,253 (486,747) Beginning fund balance 503,070 503,070 Ending fund balance 8,070 521,323 Page 10 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 10 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2019 DEBT SERVICE FUNDS Budget Year Elapsed = 2019 83.33% 2019 Budget Actual Actual through Budget October October 31 Remaining % of Budget #204 - DEBT SERVICE FUND Revenues Spokane Public Facilities District 432,150 0 88,575 (343,575) 20.50% Transfers in - #001 401,250 0 300,938 (100,313) 75.00% Transfers in - #301 82,475 0 61,856 (20,619) 75.00% Transfers in - #302 82,475 0 61,856 (20,619) 75.00% Total revenues 998,350 0 513,225 (485,125) 51.41% Expenditures Debt Service Payments - CenterPlace 432,150 0 88,575 343,575 20.50% Debt Service Payments - Roads 164,950 0 12,475 152,475 7.56% Debt Service Payments -'16 LTGO Bond 401,250 0 120,625 280,625 30.06% Total expenditures 998,350 0 221,675 776,675 22.20% Revenues over (under) expenditures 0 0 291,550 (1,261,800) Beginning fund balance 0 0 Ending fund balance 0 291,550 Page 11 P:\Finance\Finance Activity Reports\Council Monthly Reports \2019\2019 10 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2019 CAPITAL PROJECTS FUNDS #301 - CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues Budget Year Elapsed = 2019 83.33% 2019 Budget Actual Actual through Budget October October 31 Remaining % of Budget 1,000,000 164,577 1,267,689 267,689 126.77% 22,000 5,131 47,554 25,554 216.15% 1,022,000 169,707 1,315,242 293,242 128.69% Expenditures Transfers out - #204 82,475 0 61,856 20,619 75.00% Transfers out - #303 504,172 0 333,336 170,836 66.12% Transfers out - #311 (pavement preservation) 734,300 0 0 734,300 0.00% Transfers out - #314 50,000 0 3,529 46,471 7.06% Total expenditures 1,370,947 0 398,721 972,226 29.08% Revenues over (under) expenditures (348,947) 169,707 916,521 (678,983) Beginning fund balance 2,480,268 2,480,268 Ending fund balance 2,131,321 3,396,789 #302 - SPECIAL CAPITAL PROJECTS FUND Revenues REET 2 - Taxes Investment Interest 1,000,000 164,576 1,267,688 267,688 126.77% 25,000 7,308 61,290 36,290 245.16% Total revenues 1,025,000 171,885 1,328,979 303,979 129.66% Expenditures Transfers out - #204 82,475 0 61,856 20,619 75.00% Transfers out - #303 167,434 (333,795) (331,091) 498,525 -197.74% Transfers out - #311 (pavement preservation) 734,300 0 0 734,300 0.00% Total expenditures 984,209 (333,795) (269,234) 1,253,443 -27.36% Revenues over (under) expenditures 40,791 505,680 1,598,213 (949,465) Beginning fund balance 3,240,220 3,240,220 Ending fund balance 3,281,011 4,838,433 Page 12 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 10 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2019 CAPITAL PROJECTS FUNDS -continued #303 STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds Developer Contribution Transfers in -#301 Transfers in -#302 Transfers in - #312 Investment Interest Total revenues Budget Year Elapsed = 2019 83.33% 2019 Actual Actual through Budget % of Budget October October 31 Remaining Budget 5,084,281 26,423 1,855,332 (3,228,949) 36.49% 1,535,700 0 0 (1,535,700) 0.00% 504,172 0 333,336 (170,836) 66.12% 167,434 (333,795) (331,091) (498,525) -197.74% 4,584,400 0 0 (4,584,400) 0.00% 0 0 586 586 0.00% 11,875,987 (307,372) 1,858,164 (10,017,823) 15.65% Expenditures 069 Park Road Reconstruction #2 0 285,164 285,164 (285,164) 0.00% 123 Mission Ave - Flora to Barker 5,000 0 28,791 (23,791) 575.83% 142 Broadway @ Argonne/Mullan 12,500 0 585 11,915 4.68% 166 Pines Rd. (SR27) & Grace Ave. Int. Safety 5,000 0 1,444 3,556 28.87% 201 ITS Infill Project Phase 1 (PE Start 2014) 5,000 0 1,397 3,603 27.94% 205 Sprague/Barker Intersection Improvement 35,700 56 14,701 20,999 41.18% 247 8th & Carnahan Intersection Improvements 45,000 0 (155) 45,155 -0.34% 249 Sullivan & Wellesley Intersection 1,167,287 9,618 66,633 1,100,654 5.71% 251 Euclid Ave Reconstruction Project 5,000 0 2,703 2,297 54.06% 258 32nd Ave Sidewalk-SR27 to Evergreen 5,000 0 0 5,000 0.00% 259 North Sullivan ITS Project 730,000 4,695 14,770 715,230 2.02% 265 Wellesley Sidewalk Project 382,000 16,381 534,695 (152,695) 139.97% 267 Mission Ave Sidewalk 420,000 115,904 262,164 157,836 62.42% 273 Barker/I-90 Interchange 500,000 12,006 204,321 295,679 40.86% 275 Barker Rd Widening - River to Euclid 310,000 2,320 19,590 290,410 6.32% 276 Barker Rd Widening - Euclid to Trent 3,400,000 274,697 1,091,935 2,308,065 32.12% 278 Wilbur Sidewalk - Boone to Broadway 354,500 388 400,442 (45,942) 112.96% 279 Know Ave Sidewalk: Hutchinson to Sargent 294,000 87 331,511 (37,511) 112.76% 281 Highland Estates Connector 200,000 0 17,396 182,604 8.70% 287 University Pres - Dishman Mica to 16th 0 0 80,908 (80,908) 0.00% 291 Adams Sidewalk Infill Project 0 2,657 16,157 (16,157) 0.00% 293 2018 CSS Citywide Reflective Signal BP 0 284 3,543 (3,543) 0.00% 294 Citywide Reflective Post Panels 0 254 1,953 (1,953) 0.00% 295 Garland Avenue Extension 3,000,000 4,620 18,433 2,981,567 0.61% 299 Argonne Rd Concrete Pvmt Indiana to Mont 0 7,039 13,824 (13,824) 0.00% 300 Pines & Mission Intersection Improvements 0 423 2,104 (2,104) 0.00% 301 Park & Mission Intersection Improvements 0 67 508 (508) 0.00% 302 Ella Sidewalk: Broadway to Alki 0 5,727 6,228 (6,228) 0.00% 303 S. Conklin Road Sidewalk 0 2,878 4,459 (4,459) 0.00% Contingency 1,000,000 0 0 1,000,000 0.00% Total expenditures 11,875,987 745,266 3,426,203 8,449,784 Revenues over (under) expenditures 0 (1,052,638) (1,568,039) (18,467,607) Beginning fund balance 66,906 66,906 Ending fund balance 66,906 (1,501,133) Note: Work performed in the Street Capital Projects Fund for preservation projects is for items such as sidewalk upgrades that were bid with the pavement preservation work. Page 13 28.85% P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 10 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2019 CAPITAL PROJECTS FUNDS -continued Budget Year Elapsed = 2019 83.33% 2019 Budget Actual Actual through Budget October October 31 Remaining % of Budget #309 - PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 572,308 0 702,007 129,699 122.66% Transfers in - #001 1,320,000 0 120,000 (1,200,000) 9.09% Transfers in - #312 (Appleway Trail) 14,788 0 27,658 12,870 187.03% Investment Interest 0 0 83 83 0.00% Total revenues 1,907,096 0 849,748 (1,057,348) 44.56% Expenditures 237 Appleway Trail - Sullivan to Corbin 5,000 0 16,791 (11,791) 335.81 % 268 Appleway Trail - Evergreen to Sullivan 72,500 15,689 169,635 (97,135) 233.98% 280 Appleway Trail Amenities: Univ. - Pines 509,595 0 678,977 (169,382) 133.24% 282 Browns Park Sand Volleyball Courts 0 0 1,249 (1,249) 0.00% 296 Browns Park 2019 Construction Improvements 1,000,000 7,985 55,737 944,263 5.57% 304 CenterPlace West Lawn Phase 2 0 32,091 39,313 (39,313) 0.00% 305 CenterPlace Roof Repair 0 2,235 2,235 (2,235) 0.00% 306 Discovery Playground Surface Repair 40,000 0 0 40,000 0.00% Browns Park Restroom 160,000 0 0 160,000 0.00% Swing Sets 25,000 0 0 25,000 0.00% Total expenditures 1,812,095 57,999 963,936 Revenues over (under) expenditures 95,001 (57,999) (114,188) Beginning fund balance 39,294 39,294 Ending fund balance 134,295 (74,894) #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 848,159 (1,905,507) 53.19% 9,000 1,316 13,337 4,337 148.19% Total revenues 9,000 1,316 13,337 4,337 148.19% Expenditures Transfers out 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 9,000 1,316 13,337 4,337 Beginning fund balance 857,737 857,737 Ending fund balance 866,737 871,074 Note: The fund balance includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. Page 14 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 10 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2019 CAPITAL PROJECTS FUNDS -continued Budget Year Elapsed = 2019 83.33% 2019 Budget Actual Actual through Budget October October 31 Remaining % of Budget #311 - PAVEMENT PRESERVATION FUND Revenues Transfers in - #001 972,300 0 729,225 (243,075) 75.00% Transfers in - #106 1,500,000 0 0 (1,500,000) 0.00% Transfers in - #301 734,300 0 0 (734,300) 0.00% Transfers in - #302 734,300 0 0 (734,300) 0.00% Grant Proceeds 1,820,000 736,834 2,447,870 627,870 134.50% Investment Interest 0 75 48,141 48,141 0.00% Total revenues 5,760,900 736,909 3,225,235 (2,535,665) 55.98% Expenditures Pre -Project GeoTech Services 50,000 0 22,125 27,875 44.25% Pavement Preservation 7,238,200 0 0 7,238,200 0.00% 248 Sprague Street Pres - Sullivan to Corbin 0 69 7,200 (7,200) 0.00% 252 Argonne Resurfacing: Broadway to Indiana 0 3,788 682,757 (682,757) 0.00% 254 Mission - McDonald to Evergreen 0 60 2,447 (2,447) 0.00% 256 University Rd Pres - 24th to Dishman Mica 0 0 2,831 (2,831) 0.00% 257 University Rd Pres - 16th to 24th 0 0 3,009 (3,009) 0.00% 267 Mission SW- Bowdish to Union 0 338,054 539,948 (539,948) 0.00% 269 Evergreen - Mission Connector to Indiana 0 2,495 806,891 (806,891) 0.00% 284 Argonne Rd. Pres - Valleyway to Broadway 0 119 219,914 (219,914) 0.00% 285 Indiana Ave Pres - Evergreen to Sullivan 0 5,250 42,202 (42,202) 0.00% 286 Broadway Preservation: Havana to Fancher 0 845 19,681 (19,681) 0.00% 287 University Pres - Dishman Mica to 16th 0 1,373,703 3,400,674 (3,400,674) 0.00% 290 2019 Local Access Streets (Midilome) 0 5,061 1,354,704 (1,354,704) 0.00% 292 Mullan Preservation: Broadway -Mission 0 997 14,876 (14,876) 0.00% Page 15 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 10 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2019 CAPITAL PROJECTS FUNDS -continued #313 - CITY HALL CONSTRUCTION FUND Revenues Investment Interest Budget Year Elapsed = 2019 83.33% 2019 Budget Actual Actual through Budget October October 31 Remaining % of Budget 0 0 953 953 0.00% Total revenues 0 0 953 953 0.00% Expenditures Transfers out - #312 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 953 953 Beginning fund balance 87,636 87,636 Ending fund balance 87,636 88,589 #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds 3,750,000 0 877,687 (2,872,313) 23.40% Investment Interest 0 856 12,492 12,492 0.00% Transfers in - #301 50,000 0 3,529 (46,471) 7.06% Total revenues 3,800,000 856 893,708 (2,906,292) 23.52% Expenditures 143 Barker Rd/BNSF Grade Separation 3,800,000 164,410 1,225,633 2,574,367 32.25% 223 Pines Rd Underpass 900,000 1,412 33,424 866,576 3.71 % Total expenditures 4,700,000 165,822 1,259,057 3,440,943 26.79% Revenues over (under) expenditures (900,000) (164,965) (365,349) (6,347,234) Beginning fund balance 1,036,455 1,036,455 Ending fund balance 136,455 671,106 Page 16 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 10 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2019 ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest Budget Year Elapsed = 2019 83.33% 2019 Budget Actual Actual through Budget October October 31 Remaining % of Budget 1,890,000 27,118 1,165,439 (724,561) 61.66% 20,000 3,245 38,698 18,698 193.49% Total Recurring Revenues 1,910,000 30,362 1,204,137 (705,863) 63.04% Expenditures Wages / Benefits / Payroll Taxes 502,325 36,906 363,663 138,662 72.40% Supplies 10,700 1,777 12,870 (2,170) 120.28% Services & Charges 1,236,575 44,265 939,600 296,975 75.98% Intergovernmental Payments 37,500 0 18,447 19,053 49.19% Vehicle Rentals - #501 12,750 0 9,563 3,188 75.00% Office Furniture & Equipment 0 0 491 (491) 0.00% Total Recurring Expenditures 1,799,850 82,947 1,344,634 455,216 74.71 % Recurring Revenues Over (Under) Recurring Expenditures 110,150 (52,585) (140,497) (250,647) NONRECURRING ACTIVITY Revenues Grant Proceeds 106,000 0 53,498 (52,502) 50.47% Total Nonrecurring Revenues 106,000 0 53,498 (52,502) 50.47% Expenditures Capital - various projects 275,160 0 223 274,937 0.08% 193 Effectiveness Study 10,000 0 0 10,000 0.00% 252 Argonne Resurfacing: Broadway to Mission 0 0 51,701 (51,701) 0.00% 265 Wellesley Sidewalk Project 60,000 0 53,471 6,529 89.12% 267 Mission SW- Bowdish to Union 65,000 0 0 65,000 0.00% 278 Wilbur Sidewalk - Boone to Broadway 24,600 0 50,752 (26,152) 206.31% 279 Knox Ave Sidewalk: Hutchinson to Sargent 25,240 0 105,718 (80,478) 418.85% 285 Indiana Ave Pres - Evergreen to Sullivan 0 38 84 (84) 0.00% 287 University Pres - Dishman-Mica to 16th 0 2,790 8,593 (8,593) 0.00% Watershed Studies 100,000 0 3,374 96,626 3.37% Total Nonrecurring Expenditures 560,000 2,827 273,917 286,083 48.91% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (454,000) (2,827) (220,419) 233,581 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (343,850) (55,413) (360,916) (17,066) Beginning working capital 2,216,210 2,216,210 Ending working capital 1,872,360 1,855,294 Note: Work performed in the Stormwater Fund for preservation projects is for stormwater improvements that were bid with the pavement preservation work. #403 - AQUIFER PROTECTION AREA Revenues Spokane County 460,000 0 263,325 (196,675) 57.24% Grant Proceeds 317,200 0 34,232 (282,968) 10.79% Investment Interest 10,000 2,894 30,094 20,094 300.94% Total revenues 787,200 2,894 327,652 (459,548) 41.62% Expenditures Capital - various projects 832,600 52,532 253,898 578,702 30.49% Total expenditures 832,600 52,532 253,898 578,702 30.49% Revenues over (under) expenditures (45,400) (49,638) 73,754 (1,038,250) Beginning working capital 1,840,005 1,840,005 Ending working capital 1,794,605 1,913,759 Page 17 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 10 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2019 INTERNAL SERVICE FUNDS Budget Year Elapsed = 2019 83.33% 2019 Budget Actual Actual through Budget October October 31 Remaining % of Budget #501 - ER&R FUND Revenues Interfund vehicle lease - #001 30,000 0 22,500 (7,500) 75.00% Interfund vehicle lease - #101 21,250 0 15,938 (5,313) 75.00% Interfund vehicle lease - #101 (plow replace) 77,929 0 58,447 (19,482) 75.00% Interfund vehicle lease - #402 12,750 0 9,563 (3,188) 75.00% Transfers in - #001 (CenterPlace kitchen reserve) 36,600 0 27,450 (9,150) 75.00% Investment Interest 9,500 2,181 20,989 11,489 220.94% Total revenues Expenditures Equipment Repair & Maintenance Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital #502 - RISK MANAGEMENT FUND Revenues Investment Interest Transfers in - #001 188,029 2,181 154,886 (33,143) 82.37% 20,000 1,406 2,503 17,497 12.51% 20,000 1,406 2,503 17,497 12.51% 168,029 1,290,971 775 152,383 1,290,971 1,459,000 1,443,354 (50,640) 0 270 1,100 1,100 0.00% 390,000 0 292,500 (97,500) 75.00% Total revenues 390,000 270 293,600 (96,400) 75.28% Expenditures Auto & Property Insurance 390,000 0 349,527 40,473 89.62% Equipment Repair & Maintenance 0 0 (733) 733 0.00% Unemployment Claims 0 2,047 29,828 (29,828) 0.00% Total expenditures 390,000 2,047 378,622 11,378 97.08% Revenues over (under) expenditures 0 (1,777) (85,022) (107,778) Beginning working capital 263,778 263,778 Ending working capital 263,778 178,756 SUMMARY FOR ALL FUNDS Total of Revenues for all Funds Per Revenue Status Report Difference Total of Expenditures for all Funds Per Expenditure Status Report 90,725,228 90,725,228 5,271,363 5,271,363 60,733,733 60,733,733 97,124,436 97,124,436 7,918,820 7,918,820 61,061,310 61,061,310 Total Capital expenditures (included in total expenditures) 27,567,882 2,847,751 13,641,333 Page 18 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 10 31.xlsx CITY OF SPOKANE VALLEY, WA Investment Report For the Ten -Month Period Ended October 31, 2019 Beginning Deposits Withdrawls Interest Ending 001 General Fund 101 Street Fund 103 Trails & Paths 104 Tourism Facilities Hotel/Motel 105 Hotel/Motel 106 Solid Waste Fund 107 PEG Fund 120 CenterPlace Operating Reserve 121 Service Level Stabilization Reserve 122 Winter Weather Reserve 301 Capital Projects 302 Special Capital Projects 303 Street Capital Projects Fund 309 Parks Capital Project 310 Civic Buildings Capital Projects 311 Pavement Preservation 312 Capital Reserve Fund 313 City Hall Construction Fund 314 Railroad Grade Separation Projects 402 Stormwater Management 403 Aquifer Protection Fund 501 Equipment Rental & Replacement 502 Risk Management "Local Government Investment Pool 11/14/2019 LGI P" NW Bank CD #2068 UMPQUA CD #0689 Total Investments $ 63,904,136.27 $ 3,000,000.00 $ 2,045,830.26 $ 60,146,128.50 3,173, 910.26 0.00 0.00 3,173, 910.26 (500,000.00) 0.00 0.00 (500,000.00) 111, 632.13 0.00 0.00 111, 632.13 $ 66,689,678.66 $ 3,000,000.00 $ 2,045,830.26 $ 71,735,508.92 matures: 7/23/2020 11/15/2019 rate: 2.50% 2.85% Balance Earnings Current Period Year to date Budget $ 33,540,724.89 $ 56,904.21 163, 046.71 272.92 10,742.88 17.98 2,319,265.55 3,882.23 431,469.23 722.24 1,534,890.84 2,569.26 114,102.13 191.00 0.00 0.00 5, 500, 000.00 0.00 470,434.19 787.46 3,065,211.88 5,130.87 4,366,130.16 7,308.48 0.00 0.00 0.00 0.00 786, 044.56 1,315.76 44,647.35 74.74 13,745,894.26 23,009.31 0.00 0.00 511,624.23 856.41 1,938,297.54 3,244.52 1,728,957.37 2,894.11 1,302,717.68 2,180.62 161, 307.47 270.01 673,046.97 $ 300,000.00 3,561.29 6,000.00 135.47 400.00 33,390.14 7,000.00 6,289.15 2,000.00 17, 481.23 1,300.00 1,677.70 0.00 0.00 0.00 0.00 0.00 7,886.21 5,000.00 47, 553.81 22, 000.00 61, 290.10 25, 000.00 586.08 0.00 83.02 0.00 13,337.20 9,000.00 48,140.82 0.00 168, 020.69 50, 000.00 952.83 0.00 12,491.63 0.00 38,697.82 20,000.00 30, 094.39 10, 000.00 20,989.47 9,500.00 1,100.05 0.00 $ 71,735,508.92 $ 111,632.13 $ 1,186,806.07 $ 467,200.00 Page 19 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 10 31.xlsx CITY OF SPOKANE VALLEY, WA Sales Tax Receipts For the Ten -Month Period Ended October 31, 2019 Month Received 2018 2019 11/14/2019 Difference February 2,353,128.35 2,530,639.23 177,510.88 7.54% March 1,744,900.00 1,861,849.29 116,949.29 6.70% April 1,757,754.18 1,758,550.64 796.46 0.05% May 2,173,916.87 2,208,350.09 34,433.22 1.58% June 1,991,560.58 2,200,987.91 209,427.33 10.52% July 2,115,585.73 2,333,320.72 217,734.99 10.29% August 2,328,306.22 2,530,196.67 201,890.45 8.67% September 2,238,047.38 2,405,945.26 167,897.88 7.50% October 2,280,671.98 2,504,583.31 223,911.33 9.82% 18, 983, 871.29 November 2,272,076.06 December 2,196,294.60 January 2,170,652.01 20,334,423.12 25,622,893.96 20,334,423.12 1,350,551.83 7.11% Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.9%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.9% tax rate to the agencies is as follows: - State of Washington 6.50% - City of Spokane Valley 0.85% - Spokane County 0.15% - Spokane Public Facilities District 0.10% * - Criminal Justice 0.10% - Public Safety 0.10% * 2.40% local tax - Juvenile Jail 0.10% * - Mental Health 0.10% * - Law Enforcement Communications 0.10% * - Spokane Transit Authority 0.80% * 8.90% Indicates voter approved sales taxes In addition to the .85% reported above that the City receives, we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county -wide and of the total collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety: The tax is assessed county -wide and of the total collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. Page 20 ■ 1 CITY OF SPOKANE VALLEY, WA Sales Tax Collections - September For the years 2010 through 2019 January February March April May June July August September P:\Finance\Finance Activity Reports\Tax Revenue\Sales Tax\2019\sales tax collections 2019.xlsx 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 1 2018 1 2019 1,491,059 1,460,548 963,749 990,157 1,018,468 1,015,762 1,184,137 1,284,180 1,102, 523 1,187, 737 1,123, 907 1,248, 218 1,260,873 1,332,834 1,211,450 1,279,500 1,191, 558 1,294, 403 1,589,887 1,009,389 1,067,733 1,277,621 1,174, 962 1,290,976 1,302,706 1,299,678 1,383,123 1,671,269 1,133, 347 1,148, 486 1,358,834 1,320,449 1,389,802 1,424,243 1,465,563 1,466,148 1,677,887 1,170, 640 1,201,991 1,448,539 1,400,956 1,462,558 1,545,052 1,575,371 1,552,736 1,732,299 1,197, 323 1,235,252 1,462,096 1,373,710 1,693,461 1,718,428 1,684,700 1,563,950 1,863,225 1,316,682 1,378,300 1,640,913 1,566,178 1,641,642 1,776,653 1,746,371 1,816,923 1,992,273 1,369,740 1,389,644 1,737,933 1,564,119 1,751,936 1,935,028 1,877,899 1,946,689 2,078,412 1,536,252 1,564,282 1,926,551 1,762,119 1,871,077 2,053,961 1,980,940 2,019,198 2,240,908 1,648,657 1,549,275 1,955,470 1,946,112 2,067,987 2,232,342 2,121,051 2,223,576 Collected to date 10,547,724 11,093,339 11,396,075 12,378,141 13,035,730 13,661,219 14,746,887 15,565,261 16,792,792 17,985,378 October 1,269,505 1,291,217 1,358,533 1,439,321 1,594,503 1,618,821 1,822,998 1,898,067 2,005,836 0 November 1,139,058 1,217,933 1,349,580 1,362,021 1,426,254 1,487,624 1,652,181 1,768,817 1,925,817 0 December 1,141, 012 1,247, 920 1,323,189 1,408,134 1,383, 596 1,441,904 1,664, 983 1,856, 989 1,918, 411 0 Total Collections 14,097,299 14,850,409 15,427,377 16,587,617 17,440,083 18,209,568 19,887,049 21,089,134 22,642,856 17,985,378 Budget Estimate 14,410,000 14,210,000 14,210,000 15,250,000 16,990,000 17,628,400 18,480,500 19,852,100 20,881,900 22,917,000 Actual over (under) budg (312,701) 640,409 1,217,377 1,337,617 450,083 581,168 1,406,549 1,237,034 1,760,956 (4,931,622) Total actual collections as a % of total budget % change in annual total collected % of budget collected through September 97.83% 104.51% 108.57% 108.77% 102.65% 103.30% 107.61% 106.23% 108.43% n/a (1.06%) 5.34% 3.89% 7.52% 5.14% 4.41% 9.21% 6.04% 7.37% n/a 73.20% 78.07% 80.20% 81.17% 76.73% 77.50% 79.80% 78.41% 80.42% 78.48% % of actual total collected through September 74.82% 74.70% 73.87% 74.62% 74.75% 75.02% 74.15% 73.81% 74.16% n/a Chart Reflecting History of Collections through the Month of September 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 September 11/13/2019 2019 to 2018 Difference ok 162,496 7.82% 112,405 7.32% (15,007) (0.96%) 28,919 1.50% 183,993 10.44% 196,910 10.52% 178,381 8.68% 140,111 7.07% 204,378 10.12% 1,192,586 7.10% 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 ■ September ■ August ■ July ■ June ■ May ■ April ■ March ■ February ■ J an ua ry Page 21 1 • • i CITY OF SPOKANE VALLEY, WA Hotel/Motel Tax Receipts through - September Actual for the years 2010 through 2019 January February March April May June July August September Total Collections P:\Finance\Finance Activity Reports\Tax Revenue\Lodging Tax\2019\105 hotel motel tax 2019.xlsx 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 1 2018 1 2019 11/13/2019 2019 to 2018 Difference 22,707 22,212 21,442 24,185 25,425 27,092 31,887 27,210 28,752 31,865 3,113 10.83% 23,417 22,792 21,549 25,975 26,014 27,111 27,773 26,795 28,878 32,821 3,943 13.65% 24,232 24,611 25,655 27,739 29,384 32,998 34,330 31,601 31,906 40,076 8,170 25.61% 39,463 38,230 52,130 40,979 48,246 50,455 52,551 52,242 57,664 59,117 1,453 2.52% 34,683 33,791 37,478 40,560 41,123 44,283 50,230 50,112 51,777 53,596 1,819 3.51% 39,935 41,403 43,971 47,850 52,618 56,975 55,060 60,637 62,048 73,721 11,673 18.81% 47,385 49,312 52,819 56,157 61,514 61,809 65,007 69,337 71,865 84,628 12,763 17.76% 54,923 57,452 57,229 63,816 70,384 72,697 73,700 76,972 79,368 91,637 12,269 15.46% 59,419 58,908 64,299 70,794 76,100 74,051 70,305 80,173 79,661 97,531 17,870 22.43% 346,166 348,712 376,572 398,056 430,807 447,471 460,843 475,079 491,919 564,992 73,073 14.85% October 41,272 39,028 43,699 43,836 45,604 49,880 55,660 56,631 61,826 0 November 34,330 37,339 39,301 42,542 39,600 42,376 46,393 47,090 52,868 0 December 26,777 32,523 30,432 34,238 33,256 41,510 33,478 37,180 40,363 0 Total Collections 448,545 457,603 490,004 518,672 549,267 581,237 596,374 615,980 646,976 564,992 Budget Estimate 380,000 480,000 430,000 490,000 530,000 550,000 580,000 580,000 580,000 600,000 Actual over (under) budg 68,545 (22,397) 60,004 28,672 19,267 31,237 16,374 35,980 66,976 (35,008) Total actual collections as a % of total budget % change in annual total collected % of budget collected through September 118.04% 95.33% 113.95% 105.85% 103.64% 105.68% 102.82% 106.20% 111.55% n/a 5.79% 2.02% 7.08% 5.85% 5.90% 5.82% 2.60% 3.29% 5.03% n/a 91.10% 72.65% 87.57% 81.24% 81.28% 81.36% 79.46% 81.91% 84.81% 94.17% % of actual total collected through September 77.18% 76.20% 76.85% 76.75% 78.43% 76.99% 77.27% 77.13% 76.03% n/a Chart Reflecting History of Collections through the Month of September 600,000 500,000 400,000 300,000 200,000 100,000 0 September 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 September • August ■ July • June • May ■ April • March • February • January Page 22 1 CITY OF SPOKANE VALLEY, WA 1st and 2nd 1/4% REET Collections through September Actual for the years 2010 through 2019 January February March April May June July August September Collected to date P:\Finance\Finance Activity Reports\Tax Revenue\REET\2019\301 and 302 REET for 2019.xlsx 2010 2011 2012 2013 2014 2015 1 2016 1 2017 1 2018 1 2019 59,887 64,122 86,204 99,507 109,625 105,680 84,834 72,630 75,812 64,128 36,443 95,880 79,681 124,692 81,579 79,629 129,472 68,020 46,359 56,115 71,730 86,537 111,627 124,976 101,049 106,517 63,517 56,898 155,226 72,172 90,377 116,165 139,112 128,921 117,150 174,070 61,192 67,049 81,724 105,448 198,870 106,676 208,199 172,536 152,323 96,141 103,508 165,868 236,521 165,748 347,421 217,375 202,525 179,849 104,446 83,583 220,637 205,654 192,806 284,897 248,899 231,200 178,046 153,661 124,514 282,724 169,060 202,734 248,768 449,654 472,420 187,348 239,437 146,892 310,562 218,842 646,397 277,424 302,941 261,626 259,492 11/13/2019 2019 to 2018 Difference 120,809 (118,628) (49.54%) 199,209 52,317 35.62% 193,913 (116,649) (37.56%) 347,528 128,686 58.80% 263,171 (383,226) (59.29%) 465,044 187,620 67.63% 327,636 24,695 8.15% 300,312 38,686 14.79% 335,824 76,332 29.42% 758,302 759,525 768,426 1,050,091 1,154,016 1,714,956 1,750,170 2,290,883 2,663,613 2,553,446 (110,167) (4.14%) October 93,256 61,396 238,095 117,806 123,505 128,833 253,038 207,895 584,792 0 November 72,021 74,753 104,886 78,324 172,227 129,870 186,434 229,800 263,115 0 December 38,725 65,077 74,300 75,429 117,682 157,919 164,180 278,995 288,912 0 Total distributed by Spokane County 962,304 960,751 1,185,707 1,321,650 1,567,429 2,131,578 2,353,822 3,007,573 3,800,432 2,553,446 Budget estimate 1,380,000 780,000 875,000 975,000 1,100,000 1,400,000 2,000,000 2,000,000 3,000,000 2,000,000 Actual over (under) budget (417,696) 180,751 310,707 346,650 467,429 731,578 353,822 1,007,573 800,432 553,446 Total actual collections as a % of total budget 69.73% 123.17% 135.51% 135.55% 142.49% 152.26% 117.69% 150.38% 126.68% n/a % change in annual total collected (11.57%) (0.16%) 23.41% 11.47% 18.60% 35.99% 10.43% 27.77% 26.36% n/a % of budget collected through September 54.95% 97.37% 87.82% 107.70% 104.91% 122.50% 87.51% 114.54% 88.79% 127.67% % of actual total collected through September 78.80% 79.06% 64.81% 79.45% 73.62% 80.45% 74.35% 76.17% 70.09% n/a Chart Reflecting History of Collections through the Month of September 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 2011 2012 2013 2014 September 2015 2016 2017 2018 2019 September ■ August ■ July • June • May • April • March • February ■ January Page 23 P:\Finance\Finance Activity Reports\Debt Capacity\2019\debt capacity 2019.xlsx CITY OF SPOKANE VALLEY, WA Debt Capacity 2018 Assessed Value for 2019 Property Taxes 9,351,389,045 Voted (UTGO) Nonvoted (LTGO) Voted park Voted utility 1.00% of assessed value 1.50% of assessed value 2.50% of assessed value 2.50% of assessed value Maximum Outstanding Remaining Debt as of Debt ok Capacity 12/31/2018 Capacity Utilized 93,513,890 140,270,836 233, 784, 726 233, 784, 726 701, 354,178 0 93,513,890 12, 270, 000 128, 000, 836 0 233,784,726 0 233,784,726 12,270,000 689,084,178 0.00% 8.75% 0.00% 0.00% 1.75% Bonds Repaid 2014 LTGO Bonds 12/1/2014 12/1/2015 12/1/2016 12/1/2017 12/1/2018 225,000 175,000 185,000 190,000 230,000 135,000 125,000 130,000 130,000 135,000 360,000 300,000 315,000 320,000 365,000 0 0 75,000 150,000 155,000 360,000 300,000 390,000 470,000 520,000 1,005,000 655,000 1,660,000 \ 380,000 2,040,000 12/1/2019 255,000 140,000 395,000 160,000 555,000 12/1/2020 290,000 140,000 430,000 165,000 595,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 95,000 660,000 12/1/2026 505,000 0 505,000 00,000 705,000 12/1/2027 395,000 0 395,000 2 5,000 600,000 12/1/2028 300,000 0 300,000 2 5,000 515,000 12/1/2029 245,000 0 245,000 220,000 465,000 12/1/2030 225,000 0 225,000 225,000 450,000 Bonds 12/1/2031 180,000 0 180,000 235,000 415,000 Remaining 12/1/2032 130,000 0 130,000 240,000 370,000 12/1/2033 165,000 0 165,000 250,000 415,000 12/1/2034 0 0 0 260,000 260,000 12/1/2035 0 0 0 270,000 270,000 12/1/2036 0 0 0 280,000 280,000 12/1/2037 0 0 0 290,000 290,000 12/1/2038 0 0 0 305,00 305,000 12/1/2039 0 0 0 315,00 315,000 12/1/2040 0 0 0 330,000 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 355,000 355,000 12/1/2043 0 0 0 365,000 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 4,645,000 730,000 5,375,000 6,895,000 12,270,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 24 4/22/2019 Road & LTGO Bonds Period Street 2016 LTGO Grand Ending CenterPlace Improvements Total Bonds Total 12/1/2014 12/1/2015 12/1/2016 12/1/2017 12/1/2018 225,000 175,000 185,000 190,000 230,000 135,000 125,000 130,000 130,000 135,000 360,000 300,000 315,000 320,000 365,000 0 0 75,000 150,000 155,000 360,000 300,000 390,000 470,000 520,000 1,005,000 655,000 1,660,000 \ 380,000 2,040,000 12/1/2019 255,000 140,000 395,000 160,000 555,000 12/1/2020 290,000 140,000 430,000 165,000 595,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 95,000 660,000 12/1/2026 505,000 0 505,000 00,000 705,000 12/1/2027 395,000 0 395,000 2 5,000 600,000 12/1/2028 300,000 0 300,000 2 5,000 515,000 12/1/2029 245,000 0 245,000 220,000 465,000 12/1/2030 225,000 0 225,000 225,000 450,000 Bonds 12/1/2031 180,000 0 180,000 235,000 415,000 Remaining 12/1/2032 130,000 0 130,000 240,000 370,000 12/1/2033 165,000 0 165,000 250,000 415,000 12/1/2034 0 0 0 260,000 260,000 12/1/2035 0 0 0 270,000 270,000 12/1/2036 0 0 0 280,000 280,000 12/1/2037 0 0 0 290,000 290,000 12/1/2038 0 0 0 305,00 305,000 12/1/2039 0 0 0 315,00 315,000 12/1/2040 0 0 0 330,000 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 355,000 355,000 12/1/2043 0 0 0 365,000 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 4,645,000 730,000 5,375,000 6,895,000 12,270,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 24 4/22/2019 P:\Finance\Finance Activity Reports\Tax Revenue\MVFT\2019\motor vehicle fuel tax collections 2019.xlsx CITY OF SPOKANE VALLEY, WA Motor Fuel (Gas) Tax Collections - September For the years 2010 through 2019 January February March April May June July August September Collected to date 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 1 2018 1 2019 161,298 154,792 145,869 146,353 140,486 141,849 161,721 165,019 158,119 154,700 168,146 158,351 164,221 165,398 176,869 153,361 175,067 173,820 159,607 135,208 144,297 153,546 144,670 159,827 160,565 164,050 171,651 146,145 145,998 135,695 156,529 151,595 167,479 155,348 173,983 195,397 152,906 148,118 131,247 156,269 156,850 161,965 157,805 172,308 173,299 152,598 145,455 140,999 157,994 156,259 164,872 168,205 186,277 174,505 163,918 163,037 145,537 167,304 171,829 157,737 177,427 177,567 194,640 150,654 164,807 138,205 168,000 174,211 174,838 177,019 195,780 184,342 162,359 175,936 139,826 168,796 193,986 144,308 194,267 205,438 180,874 148,530 181,823 131,009 144,080 185,669 175,985 169,733 195,107 180,605 1,451,796 October 164,475 November 168,477 December 143,257 Total Collections 1,928,005 Budget Estimate 1,900,000 Actual over (under) budg 28,005 Total actual collections 1,413,643 158,889 160,461 124,714 1,857,707 1,875,000 (17,293) 1,393,421 153,022 162,324 138,223 1,846,990 1,905,800 (58, 810) 1,428,169 133,441 164,303 142,140 1,868,053 1,868,900 (847) 1,410,767 1,447,164 1,518,996 160,539 161,520 166,369 165,871 181,771 176,178 141,298 153,338 152,787 1,878,475 1,943,793 2,014,330 1,866,400 1,867,700 2,013,400 12,075 76,093 930 1,527,856 163,780 194,814 154,298 2,040,748 2,048,900 (8,152) 1,565,790 158,062 199,282 148,960 2,072,094 2,061,100 10,994 11/13/2019 2019 to 2018 Difference (13,829) 5,887 (8,817) (24, 716) (8,317) 31,677 (24, 534) (10, 331) (269) ok (8.52%) 3.35% (6.31 %) (14.64%) (4.29%) 21.95% (12.63%) (5.03%) (0.15%) 1,512,541 (53,249) (3.40%) 0 0 0 1,512,541 2,101,100 (588, 559) as a % of total budget 101.47% 99.08% 96.91 % 99.95% 100.65% 104.07% 100.05% 99.60% 100.53% n/a % change in annual total collected % of budget collected through September % of actual total collected through September 0.07% (3.65%) (0.58%) 1.14% 0.56% 3.48% 3.63% 1.31% 1.54% n/a 76.41% 75.39% 73.11% 76.42% 75.59% 77.48% 75.44% 74.57% 75.97% 71.99% 75.30% 76.10% 75.44% 76.45% 75.10% 74.45% 75.41% 74.87% 75.57% n/a Chart Reflecting History of Collections through the Month of September 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 2010 2011 2012 2013 September 1 2014 2015 2016 2017 2018 2019 September August ■ July • June • May ■ April • March • February •January Page 25 1 P:\Finance\Finance Activity Reports\Tax Revenue\Telephone Tax\2019\telephone utility tax collections 2019.xlsx CITY OF SPOKANE VALLEY, WA Telephone Utility Tax Collections - September For the years 2010 through 2019 January February March April May June July August September 2010 1 2011 1 2012 1 2013 1 2014 1 2015 2016 2017 2018 2019 234,622 266,041 264,175 254,984 255,056 251,880 250,593 246,261 240,111 241,357 230,366 245,539 238,561 236,985 239,013 244,191 349,669 241,476 193,818 261,074 234,113 229,565 227,469 234,542 226,118 228,789 227,042 217,478 216,552 223,884 214,618 129,270 293,668 213,078 211,929 210,602 210,777 205,953 208,206 206,038 210,010 210,289 205,651 205,645 199,193 177,948 212,845 174,738 214,431 187,856 187,412 190,984 185,172 183,351 182,167 173,971 177,209 171,770 174,512 170,450 174,405 171,909 170,476 162,734 163,300 162,536 157,285 161,506 156,023 157,502 150,644 155,977 130,196 164,060 158,416 146,519 149,434 150,780 147,281 148,158 141,290 136,615 132,538 138,727 126,455 135,704 129,602 130,723 127,303 128,018 11/19/2019 2019 to 2018 Difference 6,419 4.93% (31,522) (19.21%) (19,689) (12.43%) (20,064) (13.69%) (13,730) (9.19%) (21,178) (14.05%) (16,558) (11.24%) (20,855) (14.08%) (13,272) (9.39%) Collected to date 2,263,723 2,267,157 2,062,530 1,931,079 1,861,762 1,714,737 1,566,869 1,427,507 1,336,134 1,185,685 (150,449) (11.26%) October 238,500 237,111 225,735 205,559 183,767 183,739 166,784 153,075 142,925 0 November 247,848 240,246 225,319 212,947 213,454 175,235 166,823 151,208 139,209 0 December 236,065 236,449 221,883 213,097 202,077 183,472 168,832 161,115 140,102 0 Total Collections 2,986,136 2,980,963 2,735,467 2,562,682 2,461,060 2,257,183 2,069,308 1,892,905 1,758,370 1,185,685 Budget Estimate 2,800,000 3,000,000 3,000,000 2,900,000 2,750,000 2,565,100 2,340,000 2,000,000 1,900,000 1,700,000 Actual over (under) budg 186,136 (19,037) (264,533) (337,318) (288,940) (307,917) (270,692) (107,095) (141,630) (514,315) Total actual collections as a % of total budget 106.65% 99.37% 91.18% 88.37% 89.49% 88.00% 88.43% 94.65% 92.55% n/a % change in annual total collected % of budget collected through September % of actual total collected through September (2.24%) (0.17%) (8.24%) (6.32%) (3.97%) (8.28%) (8.32%) (8.52%) (7.11%) n/a 80.85% 75.57% 68.75% 66.59% 67.70% 66.85% 66.96% 71.38% 70.32% 69.75% 75.81% 76.05% 75.40% 75.35% 75.65% 75.97% 75.72% 75.41% 75.99% n/a Chart Reflecting History of Collections through the Month of September 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 September 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 September • August ■ July • June • May ■ April • March • February • January Page 26 Mark Weiner Chief of Police Spokane Valley Police Department Accredited Since 2011 Services provided in partnership with the Spokane County Sheriff's Office and the Conznnunity, Dedicated to Your Safety. Ozzie Knezovich Sheriff TO: Mark Calhoun, City Manager FROM: Mark Werner, Chief of Police DATE: November 14, 2019 RE: Monthly Report October 2019 ADMINISTRATIVE: At the beginning of October, Chief Werner attended the October Joint Public Safety Leadership meeting followed by SNAP's Annual Luncheon at the Convention Center. Chief Werner attended the Spokane Regional Emergency Communications (SREC) Regular Governing Board Meeting at the Combined Communications Center at the beginning of the month, and then mid -month attended the SREC Regular Policy Board Meeting. In mid-October, Chief Werner and Inspector Lyons attended with Sheriff Knezovich and other command staff members the swearing in of eight new deputies: Ryan Terrell- Is 23 -years old and Lives in Post Falls, Idaho. He was employed as a press brake operator for Pacific Steel and Recycling in Dalton Gardens before joining the Sheriff's Office. He was looking for a career in law enforcement so he could "make a difference in people's lives." Justin Korpi- Is 30 -years old, and is married to Alysha. They live in Spokane Valley with their two dogs, three ducks, and a cat. Justin also plays the fiddle. Justin was a Reserve Officer with Spokane PD for six years. Before joining the Sheriff's Office, he worked for SCRAPS as an Animal Protection Officer for a year and a half. Samuel Harding- Is 24 -years old, and is engaged. They own a couple of dogs and cats. He is originally from Omak. Sam served three years as an Airborne Infantryman in the US Army, 173rd Airborne Brigade in Vicenza, Italy, before joining the Sheriffs Office. Christopher Kilpatrick- Is 26 -years old, and is married to Virginia. They have a dog and two cats. He earned a Bachelor's Degree in Biology from Eastern Washington University. Before joining the Sheriff's Office, he worked as a realtor for Prime Real Estate. Devon Hill- Is 25 -years old, and is married to Kylie. They have a one -year-old son named Wesley, who keeps them busy. Devon earned his eagle Scout Award with the Boy Scouts of America. He Page 1 teaches Sunday School and participates in competitive strength sports. Before joining the Sheriff's Office, he worked as a Fitness Coach at Lift Fitness & Nutrition. Christian Ochoa- Is 37 -years old, and is married to Amanda. They have three children. Christian and his family moved to Spokane three years ago from California. He has always had an interest to go into Law Enforcement. Before joining the Sheriff's Office, he worked for WA State Department of Corrections -Airway Heights as a Correctional Officer. Steven Dwyer- Is 22 -years old, and is engaged. Steven is from Montana and attended the University of Montana where he earned a Bachelor's Degree in Sociology. He also serves in the Montana Army Guard as an Infantryman. Before joining the Sheriff's Office, he worked for Missoula PD as a Police Support Specialist. Paul Ziegman- Is 38 -years old, and is married to Tosha. They have two children. Paul wanted to work for this agency because, "The Sheriff's Office is professional holding their deputies to a high standard of conduct on and off the job." Before joining the Sheriff's Office, he worked as a Sheet Metal Journeyman for 21 years at Carlson Sheet Metal. The monthly Joint Terrorism Task Force meeting was held at the end of October, which Chief Werner attended. At the end of October, Spokane Valley Police partnered with Sun City Church to hold a Trunk or Treat event in the church's parking lot and lobby. It's estimated that there were approximately 1700 children who participated in the event. SVPD along with a few Sheriff's deputies had their patrol vehicles decorated and had a contest where participants voted on the best decorated vehicle. Candy and supplies were donated by many local stores and individuals frorn the church and SVPD. The church provided volunteers, hot chocolate and the music for the event. SIRT was also there providing their services for the evening with respect to parking. In addition to all the candy, coloring pictures, and games, Airl flew in and was available to children and parents to take a closer look at the helicopter. The event was such a success, SVPD and Sun City Church are planning an event in the spring focused around children safety, in addition to next year's Trunk or Treat event. Finally, we would like to thank Sun City Church who has partnered with Spokane Valley Police in not only reaching out to the neighborhood of Spokane Valley, but who has also set up a room at the church where deputies can stop by and get something to drink and/or snack while they write up reports. They have provided deputies with key codes so that there can be a presence there even in the church's off hours. SHERIFF'S COMMUNITY ORIENTED POLICING EFFORT (SCOPE): In the month of October, S.C.O.P.E. participated in: • S.C.O.P.E. Basic Training (four new volunteers started in October) • Crime Prevention Conference • Valleyfest Wrap up Meeting • S.C.O.P.E. Volunteer Appreciation Banquet • Crime Stoppers Meeting • Take Back and Lock up Drug event • Let's Talk about Teen Vaping presentation • Halloween Events at Sun City and several S.C.O.P.E. Stations • Greater Spokane Substance Abuse Coalition Meeting • S.C.O.P.E. Moving Forward Valley Meeting (Edgecliff, University, Trentwood and West Valley S.C.O.P.E. stations) • East Valley Community Coalition Meeting Underage Drinking/Drug Prevention. Page 2 October 2019 Volunteers Hours per Station *Includes estimated volunteer service hours that are provided in the City of Spokane Valley. These two locations cover both Spokane Valley and the unincorporated portion of the county. Location # Volunteers Admin Hours L.E. Hours Total Hours Central Valley 6 85.5 51 136.5 East Valley* 22 290 361 651 Edgecliff 11 251 27 278 `1'rentwood 6 128.5 76 204.5 University 20 384 47.5 431.5 West Valley* 20 355.5 55.5 411 TOTALS 65 1,494.5 618 2,112.5 Volunteer Value ($31.72 per hour) $67,008 50 for October 2019 The SCOPE Latent Fingerprint Team was given 55 cases for the month of October. Out of those 55 cases, 32 were from crimes in Spokane Valley. The team located fingerprints on 12 vehicles; 7 of those were Spokane Valley cases. Great job SCOPE Latent Fingerprint Team! S.C.O.P.E. Incident Response Team (SIRT) volunteers contributed 36 on -scene hours (including travel time) in October, responding to crime scenes, motor vehicle accidents and providing traffic control; 13 hours were for incidents in Spokane Valley. There were 3 special events in October; 1 event was in Spokane Valley, namely the Model Railroad Train Show at the fairgrounds. Total volunteer hours contributed by SIRT, including training, stand-by, response and special events is 1,571; total for 2019 is 14,740. Abandoned Vehicles SCOPE DISABLED PARKING ACTIVITY REPORT August 2019 September 2019 October 2019 Tagged for Impounding 56 41 33 Cited/Towed 1 1 1 Hulks Processed 22 14 8 Total Vehicles Processed 174 123 106 Yearly Total of Vehicles Processed 1275 1398 1504 SCOPE DISABLED PARKING ACTIVITY REPORT City of Spokane Valley # of Vol. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 2 12 2 7 0 February 2 13.5 5 3 0 March 3 15 3 20 0 April 1 2 0 2 0 May 2 4 1 3 0 June 1 4 2 5 0 Page 3 July 2 20 4 14 0 August 1 9 3 8 0 September 1 3 0 5 0 October 2 16.5 4 25 0 YTD Total 18 99 24 92 0 Spokane County # of Vol. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 2 3.5 1 1 0 February 4 28 9 11 0 March 5 20.5 4 17 0 April 3 21 5 9 0 May 7 27 2 21 0 June 0 0 0 0 0 July 0 0 0 0 0 August 2 22 5 7 0 September 2 15.5 2 9 0 October 1 19 1 17 0 YTD Total 30 177.5 44 89 0 OPERATIONS: Wanted Driver Recklessly Attempts to Flee: Spokane Valley Deputies safely and successfully ended a pursuit after the driver fled from a traffic stop. The driver continued to drive recklessly after the pursuit was initially terminated. Due to the danger he posed to the public, deputies reengaged the vehicle, successfully deployed spike strips slowing the vehicle, and attempted a PIT maneuver. The driver became more erratic during the PIT attempt and contacted the PIT bumper of the patrol car, ending with the same result. No one was injured during this incident. The frightened passenger in the vehicle was released at the scene without charges. In early October, at approximately 12:45 a.m., Spokane Valley Deputy Nathan Booth observed a black Infinity traveling at speeds too fast for the conditions and above the posted speed limit. A check of the license plate showed it was expired in 2018 and a company as the registered owner. Deputy Booth activated his emergency lights to conduct a traffic stop at Valley Way and Argonne. As he approached the driver side of the vehicle, the 33 -year-old male driver accelerated rapidly. Deputy Booth advised via dispatch, the car was fleeing as he ran back to his patrol vehicle. With little to no vehicle or pedestrian traffic, Deputy Booth pursued the suspect while additional deputies responded to assist. The male suspect continued to recklessly try to evade the marked patrol car, choosing to endanger himself, the public, and the responding deputies. Near Felts and Mission, due to the suspect's increasingly dangerous behavior, Deputy Booth ter mated the pursuit due to the risk to the public. A short time later, Deputy Wallace observed the Infinity traveling south at a high rate of speed, on University approaching Broadway. He prepared to position his patrol car to block any potential cross traffic at the intersection. The male suspect went through the intersection at a high speed, ignoring Page 4 the red light, and crossed over into oncoming lanes of travel without being pursued. Even after deputies tried to deescalate the situation by terminating the pursuit, it was apparent the male suspect was willing to continue his dangerous actions, and Deputy Wallace reinitiated a pursuit. Ahead of the pursuit, Deputy Getchell successfully deployed spike strips at the intersection of 4th and Bowdish. With at least one tire slowly deflating, Deputy Wallace backed off of the vehicle, but kept it in sight. The suspect continued east on 4th, demonstrating his unwillingness to stop, but slowed as he approached McDonald. Deputy Wallace, wanting to end this pursuit safely and quickly, decided to attempt a PIT maneuver at the intersection of 4th and McDonald. With no vehicles or pedestrians in the area, Deputy Wallace moved his patrol car into position. Suddenly, the male suspect violently swerved toward Deputy Wallace's vehicle and slammed on his brakes. Deputy Wallace took evasive measures to avoid hitting the suspect's vehicle, but it slammed into Deputy Wallace's pit bumper. With the male suspect's violent and dangerous choice to further risk his, and Deputy Wallace's safety, Deputy Wallace maintained contact with the rear of the suspect's vehicle, causing a similar result. The Infinity started to spin out and stall in some bushes on the side of the road. The male suspect, unable to escape, followed commands and was taken into custody without further incident. The adult female passenger of the vehicle also followed commands and was detained. While clearing the vehicle to ensure no one else was inside, Deputy Wallace noticed a clear plastic bag containing a white crystalline substance believed to be methamphetamine on the driver's seat. The vehicle was seized, pending a search warrant at a later time. Deputy Booth contacted the male suspect and advised him of his rights. The suspect said, "1 knew I had a warrant. Dumb, dumb, dumb. I was hot rodding the car and saw the red and blue." A check of the suspect's name revealed a Washington State Department of Correction Escape Community Custody (original charge: possession of dangerous drugs) warrant for his arrest. The female passenger said the male suspect decided to run from the deputy because he knew he had a warrant, and he wasn't going back to jail. She asked the male suspect multiple times to pull over and let her out because she was afraid for her life. The male suspect said he'd let her out when he lost the cops. As a victim of this incident, she was released without charges. The male suspect was transported and booked into the Spokane County Jail for Attempting to Elude a Police Vehicle, Reckless Endangerment, and his felony warrant. Female Suspect Attempts to Pull "Karambit Style" Fighting Knife on Deputies: In mid-October, a transient/homeless female, reportedly "high" and bothering residents of an apartment complex, attempted to pull a curved fighting style knife on Spokane Valley Deputies. Deputies quickly took control of the suspect and disarmed her even as she continued to resist. During a search, after she was safely restrained in handcuffs, substances believed to be heroin and methamphetamine were located. In mid-October, at approximately 10:20 p.m., Spokane Valley Deputies responded to an apartment complex, located in the 100 block of S. Havana, for a reported person bothering call. The caller stated the 34 -year-old female transient suspect was possibly "high" and bothering people. He explained his bicycle was stolen the night before, and he believes the theft was related to homeless people staying in the area. Deputy Sullivan and Deputy Criswell arrived at the complex and located the suspect in the grass on the east side on the property. Deputy Sullivan identified himself and began a conversation while Deputy Criswell observed. Although acting strangely, the female suspect was initially cooperative. She said she lived "in the area" and admitted she did not live at the apartments or know anyone that did. When asked her name, suddenly, her Page 5 demeanor immediately and drastically changed. She said something similar to, "You don't want to ask me that" while she stepped back with one foot, brought her hands up toward her chest, and mumbled something. Sensing an impending attack, Deputy Sullivan dropped his flashlight and notepad as Deputy Criswell noticed a ring of what appeared to be a knife hidden under a portion of the female's jacket. With all of this coinciding, and within fractions of a second, the deputies knew they were in a life-threatening situation. Deputy Criswell ordered the female suspect to get her hand away from the knife as both deputies took control of her wrists. Deputy Sullivan also grabbed the knife and threw it to the ground a short distance behind them. The female suspect continued to struggle and thrash as the deputies attempted to maintain control of her hands, forcing them to bring her to the ground. The female suspect thrashed and tried to reach back toward her waistband or under her jacket. Not knowing if she was armed with any other weapons, the suspect was held down, limiting her ability to fight. The deputies gained control of her arms and secured her in handcuffs. Despite additional deputies arriving to help, the female suspect continued to resist throughout the incident and refused to identify herself. During a search after her arrest, a sunglass case containing what appeared to be a white crystalline substance believed to be methamphetamine, and a brown tar -like substance, believed to be heroin, was located inside her jacket. The substances were later field-tested and showed a presumptive positive result for each. The female suspect was provided medical attention at the scene for a small cut to her leg. She was medically cleared before being transported and booked into the Spokane County Jail for Assault 2nd Degree, Possession of a Controlled Substance -Methamphetamine, Possession of a Controlled Substance -Heroin, Resisting Arrest and a Washington State Department of Corrections Escape Community Custody felony warrant. Suspect, Armed with a Knife, Arrested for Robbery, Assault, and Threats to Kill: Spokane Valley Deputies located a suspect, reportedly armed with a knife, who had just robbed the WinCo Foods. The initially uncooperative suspect was safely taken into custody after deputies deescalated the situation. The suspect was charged with Robbery 1st Degree, Assault 2"d Degree, and two counts of Harassment -Threats to Kill. In late October, at approximately 4:00 a.m., several Spokane Valley Deputies responded to the report of a male, armed with a knife, threatening employees at WinCo Foods in Spokane Valley. Deputies arrived in the area in less than three minutes and began looking for the 29 -year-old male suspect. The suspect, described as wearing a red/black hoodie, tan pants, and a black hat, had walked away from the store toward the east on Sprague. Immediately, Deputy Bitzer located the male suspect, who matched the description and stood with his hands raised in the air, just east of the store parking lot on Sprague. Several deputies, including Deputy Blaakman, Deputy Baken, and Deputy Giacomini, also arrived to assist and began giving commands to the suspect. Not knowing if the male suspect was still armed, deputies deployed less -lethal options while giving commands to go down to the ground. The suspect yelled random phrases and did not comply. He stripped off his clothes from the waist up and finally sat down, but remained defiant and refused to lay on his stomach. Refusing to follow commands, the suspect continued to yell at the deputies. At one point, the male suspect said, "I'll kill you, then I'll kill your (expletive) (expletive) too! I will (expletive) execute you!" — s rwavcc�nwn SHERIFF .11. -cid u Page 6 With the high likelihood, the male suspect was still armed with the knife, and possibly other weapons, deputies kept their distance. Deputy Giacomini gained the suspect's attention and began trying to deescalate the situation. Deputy Giacomini achieved the male suspect's compliance, and he was taken into custody without further incident. The male suspect was found to be unarmed. The suspect was provided medical attention at the scene for a cut to his hand received prior to contact with deputies. Deputy Bitzer located a large red kitchen knife, believed to have been discarded by the suspect, on the east side of the parking lot. The cashier working the register told deputies that the suspect came through his line. The suspect placed a beer can, the contents of his pockets, and a large (12") red kitchen knife on the conveyor belt. The male suspect told the employee to tell his boss he (the suspect) tried to "slice" him and made a stabbing/slashing motion in the victim's direction. The male suspect grabbed the knife, beer, and the rest of the items before exiting the store. The victim said he was afraid for his safety and believed the suspect was going to stab him. The male suspect was transported and booked into the Spokane County Jail for Robbery 1st Degree, Assault 2"d Degree, and two counts of Harassment -Threats to Kill. Thankfully, except for the minor cut to suspect's hand, no one was injured during this extremely volatile and dangerous incident. Wanted Suspect Attempts to Flee, Finds Out He Can't Outrun K9 Gunnar: Spokane Valley Deputies and K9 Gunnar apprehended a suspect after he tried to flee in a vehicle and then on foot. Initially, the suspect fled from a traffic stop in the city. Soon after, the suspect vehicle was reportedly driving east on 1-90, in the westbound lanes. When deputies located the suspect, he failed to stop for their emergency lights. During the ensuing pursuit, spike strips were successfully deployed, and a NT maneuver attempted before the suspect ran from the vehicle and was captured by K9 Gunnar. In late October, at approximately 11:40 p.m., Spokane Valley Deputies located a suspect vehicle near Pines and Mission. The driver of the car, a 26 -year-old male, fled from an earlier traffic stop and was reportedly driving the wrong way on 1-90. Sergeant Streltzoff observed the suspect driving south on Pines and turn west on Cataldo. The suspect turned into the parking lot of an apartment complex and continued through as he looked over his shoulder at the patrol car. The suspect turned west on Cataldo and increased his speed above the posted speed limit. Sergeant Streltzoff activated his emergency lights and siren, but the suspect did not yield. Sergeant Streltzoff advised, over the radio, he was in pursuit of the vehicle as additional deputies responded to assist. The male suspect turned off his headlights and accelerated in a blatant attempt to avoid pursuing patrol cars. With little to no vehicle or pedestrian traffic in the area, the pursuit continued. At the intersection of Broadway and Progress, Deputy Hunt successfully deployed spike strips, causing the passenger's side tires to deflate slowly. The suspect continued his reckless attempt to avoid capture. Hoping to end the pursuit safely, Deputy Sullivan attempted a PIT Maneuver as the suspect turned west on Sprague from Conklin. The suspect's vehicle spun 180 degrees, but he was able to regain control and drove through a business parking lot. He suddenly stopped on the far side of the parking lot, exited his car, looked back at the patrol cars, and began to run. Deputy Hunt, who had joined the pursuit with his partner K9 Gunnar, gave chase along with other deputies. Deputy Hunt warned the suspect to stop, and if he didn't, a K9 would be used, and he would be bitten. The male suspect chose to continue running and ignore the commands to stop. Deputy Hunt remotely deployed K9 Gunnar from his patrol car. K9 Gunnar quickly closed the divide and caught up to Deputy Hunt. K9 Gunnar continued and contacted the suspect, taking him to the ground. The suspect fought with K9 Gunnar, trying to get him to release his grip, but K9 Gunnar held firm and would not let go. Eventually, the suspect complied with commands and was taken into custody without further incident. A check of the male suspect's name revealed an active felony warrant (Identity Theft 2"d Degree) for his arrest. The suspect was advised of his rights and agreed to answer questions. He said he ran because he knew he Page 7 had warrants. He later told Deputy Hunt when asked why he continued to run after the K9 warning, the suspect said, "That dog is awesome, once he got me, he didn't let go!" He admitted to hearing the K9 warning, but kept running because he hoped he would get away. The male suspect was provided medical attention prior to being transported and booked into the Spokane County Jail for Attempting to Elude a Police Vehicle and his felony warrant (four counts of ID Theft 2" Degree). He remains in custody with a combined bond of $15,000. Deputies Recover Three Stolen Vehicles in Separate Incidents: Five Suspects Arrested: Spokane Valley Deputies responding to separate incidents recovered three stolen vehicles in two days. Five people in total were arrested for various charges during the subsequent investigations. In late October, during the early morning hours, Spokane Valley Deputies responded to a report of a naked male in the backyard of a residence in the 400 block of S. Barker. The male stole a dog bed and wrapped himself up in it before running away. A short time later, another caller reported someone tried to enter the back door of his residence located in the 100 block of S. Barker earlier. The victims said they later learned the male suspect ran to their woodshed, where they found a taped up "Huggies" diapers box and a set of high visibility clothing. They believed the suspect must have been naked when he ran from the location. They also said a suspicious vehicle was parked just north of the residence and was thought to be possibly involved. The victim decided not to pursue charges since their property wasn't damaged. Deputies located a 34 -year-old male who had multiple law enforcement contacts/arrests, hiding in an outbuilding in the backyard of a residence located in the 18800 block of E. 8th Ave. He was completely naked and had the stolen dog bed draped over his head, attempting to hide. The homeowner, where the suspect was located, was contacted and wanted to press trespassing charges. While investigating the suspicious vehicle, deputies learned it had been stolen. The victim arrived to take possession of the car. He stated the car was stolen sometime in the last few hours from the 2600 block of N. Pines area. He said the high visibility construction clothes that the male suspect was believed to have been wearing were his along with the Huggies box. The items were in the car when it was stolen. After being advised of his rights, the male suspect told deputies he had "smoked some weed and tripped out." The suspect eventually admitted he stole the car after finding the keys were left inside. The male suspect was booked into the Spokane County Jail for Theft of a Motor Vehicle. He was issued a criminal citation for Trespassing 2°`1 Degree. Additional charges were added the next day of Theft of a Motor Vehicle, 3 counts of Theft 2"d Degree, and Indecent Exposure stemming from an incident in North Spokane County in August of this year. In late October, at approximately 2:40 p.m., Spokane Valley Deputies responded to a vehicle theft in progress. The victim reported she just returned home, located in the 14700 block of E. 12th Ave., to find a male suspect trying to steal another one of her cars. The 24 -year-old male suspect, who also has had multiple law enforcement contacts/arrests, was starting to pull away when she arrived and blocked his path. She said the suspect got out of her vehicle and walked north on Adams. Within minutes, Corporal Welton advised he located the male suspect near 10th and Warren. Deputy Materne arrived, and the suspect was taken into custody without incident. The male suspect was found to be in possession of "shaved keys" commonly used by vehicle thieves to defeat worn ignition locks. The suspect was transported and booked into the Spokane County Jail for Theft of a Motor Vehicle, Making or Possessing Motor Vehicle Theft Tools and Driving While Suspended. He remains in custody with a total bond set at $5,000. In late October, just before 11:00 a.m., Spokane Valley Deputy Hall observed a 39 -year-old male suspect pushing a red Nissan pickup on Chronicle near E. 1St Ave. Deputy Hall drove past the suspect Page 8 to make a U-turn to pull in behind the truck and check if the suspect needed assistance. As he did, he ran the vehicle license plate on his mobile computer and learned the Nissan had been reported stolen. By the time Deputy Hall turned around, the suspect had pushed the truck off the side of the road, closed the door and began to walk away. Due to the Nissan being reported as stolen, the suspect was detained. He was advised of his rights and agreed to answer questions. Initially, the male suspect's story did not make sense, but he later admitted he was staying in an abandoned house in the 4800 block of E. 2nd Ave. with his girlfriend. The suspect eventually said a friend left the truck at the residence. No key to the vehicle, nor any other evidence supporting he stole the car, was located. Deputy Hall spoke to a neighbor in the area who confirmed three people were staying in the abandoned home. The witness said the Nissan had been parked at the abandoned house for a few days, but was unable to say who drove it there. Two people, a 31 -year-old female and a 51 -year-old male, were contacted inside the residence. The female suspect had an active felony warrant for Burglary 1St Degree. The older male suspect had an active Washington State Department of Corrections Escape Community Custody felony warrant for his arrest. The younger male suspect was also found to have four active warrants (two felony/two misdemeanor). With no evidence to show the younger male suspect stole the vehicle or knew it was stolen, all three were transported and booked into the Spokane County Jail for their warrants. The investigation into the actual theft of the truck remains active. Two Juveniles in Stolen Vehicle Captured After Attempt to Run: Spokane Valley Deputies initially responded to a report of two males throwing items from a moving vehicle. They located the car, which had been reported stolen from Centralia, WA, in late October. The driver would not stop and tried to evade deputies. The pursuit was terminated for safety on I-90, but the driver continued driving recklessly and took the Barker Exit from eastbound 1-90. The suspect collided with another vehicle in the intersection and continued south on Barker. Deputies later located the two juvenile suspects, placing them under arrest. In late October, at approximately 8:45 a.m., a motorist reported the occupants of a white Volkswagen Jetta were throwing objects from the vehicle. The caller described the driver as a black male with a purple sweatshirt and white male passenger. She said the pair threw items at her window, but had not caused damage. Radio Communications Dispatchers checked the license plate of the suspect vehicle provided by the caller and learned it was reported stolen in Centralia, WA, in late October. Deputy Bruner located the stolen vehicle near Sullivan and I-90. He activated his emergency lights assisted by Deputy Chamberlin in a second, fully -marked patrol car. The driver failed to yield, making a reckless lane change and entering onto 1-90 eastbound. With deputies in pursuit, the driver made several reckless lane changes with speeds approaching 100 mph. With concerns for the public due to the suspect's reckless disregard, the deputies turned off their emergency lights/siren, slowed and pulled toward the right -side shoulder, terminating the pursuit. The suspect continued at a high rate of speed and took the Barker exit. Deputies, still on 1-90, observed the Volkswagen collide with a vehicle on Barker and flee the collision scene south on Barker without stopping to check on the other driver. Deputies stopped to contact the driver of the victim vehicle who was shaken up, but appeared not to be injured while other deputies attempted to locate the suspects. A few minutes later, Deputy Wilson observed the suspect vehicle driving on a private driveway near Henry and Sprague. Deputy Wilson, via radio, advised of the suspect's location and that the two male suspects were jumping fences. Ignoring commands to stop, the suspect ran up the large hill toward a housing development. Deputies assisted by Liberty Lake Police Officers drove to the top of the hill and made their way to the suspects, successfully taking them into custody without further incident. The suspects were identified and found to be juveniles in their late teens. They were transported and booked into the Spokane County Juvenile Detention Center Page 9 for Attempting to Elude a Police Vehicle, Possession of a Stolen Motor Vehicle, Resisting Arrest, Obstructing Law Enforcement, and Hit and Run Property Damage. Thieves Look to Steal Your Packages, Valuables and Personnel Information — Don't Help Them Succeed: We've sent out reminders, we've all heard the warnings, but we continue to receive reports of predatory thieves taking advantage of easy "opportunities." The Spokane County Sheriff's Office and Spokane Valley Police would like to urge you to limit these opportunities. Please take steps to protect your valuables, package deliveries, future gift purchases, and your identity. As the holiday season is fast approaching, don't let these thieves seize an opportunity to take your joy and happiness. Criminals continue to prowl our streets, parking lots, and neighborhoods just looking for a mistake to capitalize upon. A purse left on a car seat, a cell phone in a cup holder, a wallet in the center console, packages left unattended on a front porch, bags of recently purchased items left in a car parked at a shopping center, unsecured mail with personal or banking information, and the list goes on and on. They've shown they don't care about the pain and difficulty they might cause you, your family, or your friends. They are only interested in stealing what they can when the opportunity is presented. It can be during a vehicle prowl, burglary, mail theft, package theft, in addition to a myriad of other crimes. Please look after your neighbors by reporting suspicious activity, vehicles with license plate if safely possible, and take steps to limit a criminal's ability to make easy prey of your valuables or personal information. • Lock your cars and remove items of value or at a minimum, keep them out of sight, such as securing them in a locked trunk. • Don't leave your vehicle running unattended while it warms up. Cold hands are far better to deal with than what you will go through if your car is stolen, especially if personal information or valuables are left inside. • If you have packages being delivered, schedule a time for them to be delivered when you are home. Have them delivered to a family member or neighbor you trust that will be home, provide special delivery instructions where packages can be left out of sight or in a secured lockbox. Install a video doorbell or security system that will alert you when someone is on the porch, letting you know when a package has arrived and needs to be picked up. Also, you can check with your employer to see if personal packages can be delivered there, while you are working. ALWAYS, report suspicious activity to Crime Cheek at 509-456-2233 or 911 if you observe a crime in progress. Last, but not least, visit our Crime Prevention webpage for additional information http://www.spokanecounty.org/ 1 376/Crime-Prevention-Unit • Contact Spokane Valley Police Crime Prevention Deputy Chris Johnston at 509-477-2592 • Contact Spokane County Sheriff's Crime Prevention Deputy David Morris at 509-477-6044 Page 10 Receiving Calls Threatening Your Arrest if You Don't Give Them Money? It's a SCAM! The Spokane County Sheriffs Office continues to receive reports of scammers trying to lie, intimidate, trick, and threaten people into giving up their hard-earned money or personal information, leaving them vulnerable to identity theft. The "IRS Scam," "Grandparents Scam," "You have warrants..." scam, and the "You've won a huge amount of money, but you have to send us a small fee to get it" scam are still active in our area. All of these SCAMS have the same theme with a slightly different storyline. If someone calls you stating you've done something wrong (missed jury duty, failed to pay taxes, have a warrant for your arrest, or a myriad of other lies), and now, if you don't pay them immediately, you will be arrested, lose your home, a family or friend will spend years in jail, or some other catastrophe will happen, a SCAMMER is trying to swindle you out of your hard- earned money. Don't fall for their lies and deception; hang up! Although you may "think" your family, friends, and neighbors know this and would "never" fall for these lies, don't be so sure. Take the time to talk to everyone you know or to any group you belong to and make sure they know. Predatory scammers don't continue making these calls because they have nothing better to do. They do it because they continue to terrify people into handing over their money or private information. The more people who know about these scams, the fewer people will be victimized. Just recently, a citizen reported she received a call from 877-692-2835. The male caller (predator) claimed he was with the IRS, and she was being charged with tax evasion, among other charges. He demanded she go to Target, WalMart, or eBay, and get $2,000 in gift cards, and call hien back. Scared and not wanting to be charged with "additional crimes," she, unfortunately, obtained the cards as instructed. She provided the access codes from the cards to the criminal caller (which gives him immediate access to the funds) and was placed on hold. When he returned to the phone call, he again lied, stating a lien had already be placed on her home, and she needed to pay another $1,000. Afraid she would lose her home, she did as instructed and provided the account access numbers. The stammer also told her, she would later receive a full refund along with tax counseling to ensure this would never happen again. Because she provided the access numbers for the cards, more than likely, she has no fraud protections and will never be able to recover the money stolen from her. From the IRS Tax Seams/Consumer Alerts webpage (https://www.irs.gov/newsroorn/tax-scams- consumer-alerts), "Thousands of people have lost millions of dollars and their personal information to tax scams. Stammers use the regular mail, telephone, or email to set up individuals, businesses, payroll, and tax professionals. The IRS doesn't initiate contact with taxpayers by email, text messages or social media channels to request personal or financial information. Recognize the telltale signs of a scam. See also: How to know it's really the IRS calling or knocking on your door." Assume ANY similar phone call or email you receive is a scam until you prove otherwise by doing a little research. Don't call the numbers the caller provides; you'll just be calling the stammer or one of his/her fellow predators. Use the internet and search the phone numbers provided. Look at the information the search provides; others may have already reported it as a scam. Search for the actual IRS, or other government agency or business' website, call them directly and check for scam alerts. Or, you can always call your local police department or sheriff's office. These stammers are counting on victims becoming fearful, and they use that fear to confuse and intimidate people into making quick decisions based on emotion. Don't let it be you! Page 11 Please, take the time to help spread this information, share it on social media, or with any person or group you have the opportunity to speak with. You just may save someone thousands of dollars in pain and hardship. For more information about protecting your privacy, identity and online security, including how to report phishing emails to the Federal Trade Commission (FTC), along with other scams and consumer information, go to the FTC website https://www.consumer.ftc.gov/ or the FBI Internet Crime Complaint Center (IC3) at https://www.ic3.gov/. "You have a Warrant" Call: Hang Up! It's a SCAM: Spokane County Sheriff's Office Deputies and Crime Check have been receiving reports of the "You have warrants" scam again. ANYTIME someone calls you and demands payment (prepaid credit card, money, personal info) for a warrant or threatens your arrest; it's a scam. Law Enforcement or other government agencies will NOT do this. This time, a predatory stammer called a potential victim and identified himself as "Sergeant Rosenthal." She was told she had a warrant for her arrest. The scamrner explained she could save herself a lot of time, and would not need to be booked into jail if she went to the courthouse with $1,500. She explained she didn't have that kind of money, and she'd need to check if her mother could loan it to her. The scammer told her it would not be in her "best interest" to contact anyone about the conversation. As she spoke with the scammer, she texted her mother about the information. Her mother replied, stating she had just received a call from "Lieutenant McNall" who explained her daughter had a warrant. He explained monetary amounts that would keep her daughter out of jail. When she began asking questions, the scammer hung up. Her caller ID fraudulently showed as Crime Check (509-456-2233). BOTH of these calls were SCAMMERS trying to steal money from these potential victims. The only difference from previous scams, these stammers did a little internet research to provide realistic names, and even "spoofed" Crime Checks phone number to fool caller ID. It does not matter the names used or how "official" sounding these criminals are; it IS a SCAM. (Spoofing: is when a caller deliberately falsifies the information transmitted to your caller ID display to disguise their identity. Stammers often use neighbor spoofing so it appears that an incoming call is coming from a local number, or spoof a number from a company or a government agency that you may already know and trust. If you answer, they use scam scripts to try to steal your money or valuable personal information, which can be used in fraudulent activity." Federal Trade Communications Commission: Caller ID Spoofing) FCC Consumer Video: Don't Hang On, Hang Up! Page 12 FCC 1 CONSUMER CONNECTIONS Avoid Spoofing Scams Phone scammers often disguise their identity by using illegal spoofing techniques to send false information to your caller ID display. To trick you into answering, spoofers may use local area codes and numbers that look familiar. Or they may impersonate a company you do business with, such as a local utility, or even a government agency. Here are some good ways to avoid being spoofed: • Don't answer calls from unknown numbers. 17 If you answer and it's not who you expected, don't hang on, hang up. g If a caller asks you to hit a button to stop getting calls, just hang up. • Never assume an unexpected call is legitimate. Hang up and call back using a number you can verify on a bill, a statement, or an official website. • Be suspicious. Con artists can be very convincing: They may ask innocuous questions, or sound threatening, or sometimes seem too good to be true. [� Don't give out personal information — account numbers, Social Security numbers or passwords — or answer security questions. [ Use extreme caution if you are being pressured for immediate payment. • Ask your phone company about call blocking tools for landlines or apps for mobile devices. 7 Report spoofing scams to law enforcement, the FCC and the FTC. Page 13 DO NOT LOSE YOUR MONEY to these predatory criminal scammers who don't care about you, your family, loved ones, friends, neighbors, coworkers, or acquaintances. They only want your money! Please tell everyone you know about these scammer's activities and don't assume people know about it. That's what they are hoping for, a victim they can scare because they haven't heard about this scam. To be clear, law enforcement (Sheriff's Office, Spokane Valley Police, the IRS, or any other government agency) will NEVER call and threaten you with arrest or demand you pay fines over the phone. They WILL NOT demand personal banking information. PLEASE help us inform everyone in our community about these scams and share this information. We encourage residents who have operational surveillance cameras outside their home to go to the Sheriffs website and register their home and video cameras. Thank you. https://www.spokanecounty.orgil 080/Sheriff ° VIP Video Identification Program CLICK HERE to vatuntar(]y Join the VIP program LOCK ITEMS IN YOUR TRUNK OBSERVE CARS SHOULD KEEP GARAGE AND REPORT NEVER RUN DOORS CLOSED UNATTENDED Page 14 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Burglary Month Count Year 2016 2017 2.018 2019 January 72 55 51 33 February 73 53 26 20 March 78 42 33 37 April 87 49 36 35 May 73 47 34 57 June 93 59 29 37 July 89 51 44 48 August 103 56 51 56 September 91 78 38 50 October 71 37 48 45 November 92 32 49 December 63 33 47 Grand Total 985 592 486 418 * IBR Offense: Burglary/Breaking & Entering 220 Produced: 11/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional intelligence Group Spokane Valley Districts IBR Classification: Murder NonNeg Manslaughter L2 1 • 0.8 0.6 0.4 0.2 0 FEBRUARY • A = J >- w > r () FY_ Q Z J lel, 2 2 2 2 < cD SEPTEMBER OCTOBER NOVEMBER DECEMBER X2016 —II-- 2017 sir– 2018 2019 Month Count Year 2016 2017 2018 2019 January 1 February March 1 April May June I July August 1 September October November 1 1 December Grand Total 4 2 1 *1ER Offense: Murder/Non-Negligent Manslaughter 09A Prod ac:eri: 11/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Identity Theft Month Count Year 2016 2017 2018 2019 January 9 20 19 February 3. 24 16 10 March 22 13 13 April 16 22 19 May 32 21 13 3une 19 17 5. July 23 14 12 August 9 13 14 8 September 7 17 13 13 October 7 15 21 16 November 10 19 23 December 8 25 16 Grand Total 42 234 210 128 *IBR Offense: Identity Theft 26F Produced: 11/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Fraud Month Count 1 Year 2016 2017 2018 2019 January 23 26 69 65 February 17 36 46 32 March 21 37 59 63 April 15 43 55 56 May 8 53 67 56 June 1.9 57 65 50 July 26 61 65 67 August 15 53 62 65 September 16 66 49 55 October 42 64 60 75 November 38 54 56 December 30 43 60 Grand Total 270 593 713 584. * IBR Offense: Fraud - Credit Card/ATM 26B, Fraud - False Pretenses/Swindling/Con Games 26A, & Fraud - Impersonation 26C Produced: 11/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: DUI Month Count Year 2016 2017 2018 2019 January 30 22 21 32 February 30 26 18 21 March 31 33 39 21 April 22 18 13 27 May 27 19 33 18 June 31 28 23 27 July 19 26 15 25 August 18 24 28 23 September 20 19 37 40 October 19 24 33 29 November 28 18 31 December 27 20 22 Grand Total 302 277 313 263 * IBR Offense: DUI 90D Produced: 11/20/2019 For law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42,56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Drugs Month Count Year 2016 2017 2018 2019 January 5 19 42 51 February 3 30 38 42 March 2 30 64 58 April 1 37 56 67 May 5 23 36 40 June 2 20 56 30 July 1 21 57 45 August 16 26 43 54 September 28 25 33 43 October 18 24 52 44 November 20 39 41 December 27 25 48 Grand Total 12.$ 3:19 5.66 474 * IBR Offense: Drug Equipment Violations 35B & Drugs/Narcotics Violations 35A Produced: 11/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Theft From Motor Vehicle 200 180 160 140 120 100 80 60 40 20 FEBRUARY U 2 >- 2 2 SEPTEMBER OCTOBER NOVEMBER DECEMBER --M-2016 —U— 2017 —it— 2018 . 2019 Month Count Year 2016 2017 2018 2019 January 101 99 75 51 February 76 104 32 44 March 72 94 78 72 April 134 130 62 120 May 108 78 69 140 June 177 107 66 84 July 138 97 106 112 August 131 69 87 99 September 103 118 85 80 October 124 70 104 97 November 153 52 112 December 119 70 70 Grand Total 1436 1088 '946: 899 * 1BR Offense: Theft From Motor Vehicle 23F Produced: 11/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 4236.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Motor Vehicle Theft Month Count Year 2016 2017 2018 2019 January 112 44 36 34 February 53 37 24 22 March 66 44 28 19 April 75 42 27 29 May 59 2.7 25 33 June 80 28 24 25 July 73 41 39 31 August 39 36 18 31 September 35 43 26 37 October 50 40 31 25 November 33 34 45 I)ecnmber 39 28 29 Grand Total 714 444 352 286 * IBR Offense: Motor Vehicle Theft 240 Produced; 11/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriffs Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Robbery Month Count Year 2016 2017 2018 2019 January 3 3 6 3 February 7 6 2 8 March 8 7 5 4 April 3 3 6 4 May 8 2 8 6 June 5 1 3 2 July 4 4 7 8 August 3 1 6 11 September 2 4 6 8 October 10 4 5 7 November 10 3 3 December 3 1 4 Grand Total 66 39 61 61. * IBR Offense: Robbery 120 Produced: 11/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Assault Month Count Year 2016 2017 2018 2019 January 131 96 84 71 February 140 95 62 62 March 145 78 100 74 April 142 90 88 68 May 143 93 80 87 June 115 93 102 79 July 120 95 :1.12 103 August 63 73 84 95 September 81 92 76 72 October 99 87 82 66 November 97 84 79 December 88 84 89 'Grand Total 1364 1060 1038 777 * IBR Offense: Aggravated Assault 13A & Simple Assault 13B Produced: 11/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Theft Month Count Year 2016 2017 2018 2019 January 240 205 2.38 238 February 208 199 165 188 March 215 214 208 212 April 232 203 202 208 May 194 235 230 230 June 263 251 223 231 July 242 236 236, 236 August 203 222 213 254 September 222 213 194 232 October 232 237 234 239 November 244 219 198 December 225 198 251 Grand Total 2720 2632 2592 2268 * IBR Offense: Theft - All Other 23H, Theft - Pocket -Picking 23A, Theft - Purse -Snatching 23B, Theft - Shoplifting 23C, Theft From Building 23D, Theft From Coin -Operated Machine 23E, & Theft of Motor Vehicle Parts/Accessories 23G Produced: 11/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Rape 18 16 14 12 10 8 6 4 2 0 cc Z 11(\ 'Itt44.47 FEBRUARY u — J LC Y w > F - Q Z J vi 7 Q SEPTEMBER OCTOBER NOVEMBER DECEMBER —*-2016 —-� 2017 --2018 2019 Month Count Year 2016 2017 2018 2019 January 7 9 16 3 February 7 2 4 3 March 9 __ 8 4 April 6 7 5 5 May 13 9 9 2 June 9 2 7 5 July 4 6 5 3 August 2 5 3 6 September 4 2 3 7 October 6 7 1 3 November 6 1 6 December 5 4 7 Grand Total 78 57 75 *]BR Offense: Rape - Forcible 11A, Sodomy - Forcible 118, Sexual Assault with Object - 11C Produced: 11/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Counterfeiting Forgery Month Count Year 2016 2017 20:18 2019 January 14 9 18 22 February 13 11 10 13 March 25 20 24 17 April 6 20 22 13 May 9 2.6 21 10 June 15 15 15 14 July 11 21 15 10 August 7 14 17 13 September 11 20 14 11 October 7 18 11 14 November 15 9 20 December 12 9 141 Grand Total 145 192 201 _.i *IBR Offense: Counterfeiting/Forgery 250 Produced: 11/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Destruction Damage Vandalism Month Count Year 2016 2017 2018 2019 January 133 159 146 124 February 111 148 95 67 March 148 136 121 122 April 151 173 127 144 May 134 139 142 161 June 176 143 140 133 July 154 178 141 156 August 160 149 132 144 September 118 160 155 142 October 165 119 165 165 November 196 131 155 December 161 105 125 Grand Total 1807 1740 1644 1358 IBR Offense: Destruction/Damage/Vandalism 290 Produced: 11/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420