14-084.05 Sunshine Disposal: Solid Waste Transfer, Transport & Disposal H-00`1, 61 5
•
CmO7 � CITY MANAGER
Mark Calhoun,City Manager
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10210 E. Sprague Avenue• Spokane Valley WA 99206
(509) 720-5000 • Fax: (509) 720-5075 ♦ cityha0@spokanevalley.org
November 4, 2019
Marc B. Torre
President
Sunshine Disposal &Recycling
2405 North University Road
Spokane Valley,WA 99206
Re: 2019/2020 Solid Waste Transfer, Transport, and Disposal Rates, Contract 14.084.05
effective December 1,2019
Dear Marc,
We would like to thank Sunshine Disposal & Recycling, Inc. ("Sunshine") for its solid waste
transfer,transport,and disposal services this past year. We very much appreciate your hard
work and customer service and we look forward to our ongoing partnership.
2019/2020 Rate Based on CPI
This letter is in regard to the rates for 2019/2020 effective December 1,2019. All capitalized
terms herein shall have the same meaning as set forth in the Agreement unless otherwise
defined. As you are aware,pursuant to Section 5.3 of the Agreement,Sunshine is entitled to
an automatic increase in the Service Fee and Organics Fee equal to:
90% of the percentage change in the average CPI for the 12 month period July 1
through June 30 of the calendar year the adjustment becomes effective as compared
to the CPI average for the preceding twelve month period and multiplying the result
by the then applicable Service Fee and Organics Fee.
The rate increase was originally effective December 1, 2015, and has and will occur each
December 1 thereafter. Pursuant to our discussions, we understand that this automatic
increase will result in an increase of 2.731% to the Service and Organics Fees,which would
result in increased rates as follows (rates do not include additional administrative fee
amount prior to the inclusion of the 3.6% refuse tax):
• Service Fee:
o Prior to adding 3.6%refuse tax:$101.97 per ton (from$99.26 per ton last year)
o After adding 3.6%refuse tax:$105.64 per ton
• Service Fee minimum:
o Prior to adding 3.6%refuse tax: $16.85 (from$16.40 last year)
o After adding 3.6%refuse tax: $17.46
• Organics Fee:$55.41 per ton (from$53.94 per ton last year)
• Organic Fee minimum: $11.07 (from$10.78 last year)
Administrative Fee
Pursuant to Section 5.4,Sunshine is required to pay the City an annual administrative fee of
$125,000. This fee may be "added, as applicable, to the fees set forth in Section 5.2, as
adjusted,to make up the total tipping fees that[Sunshine] charges."The additional rate shall
be"based upon the annual projected tonnage of Acceptable Waste."
For the 2019/2020 year, the projected tonnage is estimated to be 83,500 tons of waste.
Based on this tonnage, the City fee would be $1.50 per ton to collect the full $125,000
administrative fee. The City has utilized the administrative fee in past years to buy down the
Service Fee and Service Fee minimum rates and desires to do so again this year.
2019/2020 Rates
The City desires that citizens see an after-tax CPI adjustment of 2.731% used above to the
Service Fee rate and Service Fee minimum rate. Accordingly, we request that a portion of
the administrative fee be applied to the Service Fee by reducing the administrative fee
collected to $1.17 per ton. We request that the Service Fee minimum charged for trips with
an amount of waste up to and including 320 pounds be reduced from$16.85 to$15.87,which
results in an after-tax Service Fee minimum of $16.44. The City shall provide for the
reduction by compensating Sunshine$0.98 per trip. The City shall pay for the reductions in
the Service Fee and Service Fee minimum from the $125,000 administrative fee revenue as
part of its ongoing management of its solid waste system. With such reduction,the rates for
2019/20 will be as follows.
Service Fee: $101.97 per ton +$1.17 (administrative fee) = $103.14 per ton ($106.85
per ton including the 3.6% refuse tax)
Service Fee minimum = $15.87 ($16.44 including the 3.6% refuse tax) (up to 320
pounds per trip)
We request that the Organics Fee be assessed at its full amount as follows.
Organics Fee: $55.41 per ton
Organic Fee minimum: $11.07
Note-Refuse tax of 3.6%does not apply to yard waste.
At this time, we understand that you have estimated 83,500 tons of solid waste for 2020.
Further, we understand you have estimated there will be 14,000 trips at the Service Fee
minimum rate. We request that in 2020 you collect and remit to the City the resulting total
administrative fee amount based on the $1.17 per ton Service Fee and necessary $0.98 per
trip reduction to the Service Fee minimum cost based upon the actual tonnage collected and
actual number of trips at the Service Fee minimum, rather than on estimated amounts. We
request that you provide calculations of these amounts (fees, tonnage, trips, etc.) with each
quarterly remittance of the administrative fee. This will allow the City to provide the
appropriate amount from the administrative fee to reduce the Service Fee and Service Fee
minimum in the specified amounts without resulting in varying balances due to differences
in the actual versus estimated tonnage.
These adjustments will go into effect in accordance with the Agreement as of December 1,
2019.
If you are in agreement with the Service Fee, administrative fee rate and Service Fee
minimum as set forth herein, please sign below to acknowledge the receipt and concurrence
to set the rates as provided herein. Please return two copies to the City for execution. A fully
executed original copy evidencing the agreement between the City and Sunshine for the new
rates will be mailed to you for your files. This letter shall supplement the Agreement solely
as provided herein,but shall not otherwise amend or modify the Agreement and all terms of
the Agreement shall remain in full force and effect.
Very truly yours,
CITY OF SPOKANE VALLEY
ILL OIG
Mark Calhoun, City Manager
ATTEST: APPROVED AS TO FORM:
Christine Bainbridge, City Clerlk�- Office o e City Attorney
ACCEPTED AND AGREED:
CONTRACTOR
SUNSHINE RECYCLERS, INC.
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Name: {t1i>.-; 4.3 {art-
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JA ORO Dui CERTIFICATE OF LIABILITY INSURANCE11/6/20019 YI
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on
this certificate does not confer rights to the certificate holder In lieu of such endorsement(s).
PRODUCER XOANTACT
Alliant Insurance Services,Inc. PHONE
PAx 509 3254803
818 W Riverside Ave Ste 800 INC,N0,ETI:(509)3253024 leo Nor( )
Spokane,WA 99201 E-MAIL
INSURER/SI AFFORDING COVERAGE NAICit
INSURER A:West American Insurance Company 44393
INSURED INSURERS:Ohio Security Insurance Company 24082
Sunshine Disposal,Inc;Sunshine Recycle's Inc. INSURER C.Ohio Casualty Insurance Company 24074
PO Box 13369 INSURER o•Evanston Insurance Company 35378
Spokane Valley,WA 99213-3369
INSURER E.
INSURER F
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
INSR TYPE OF INSURANCE ADDL SUER POLICYNUMBER POLICY EFF POLICY UP LIMITS
JTRWen WYDIMMIDO/NWY11MMTD/flVYI
A X COMMERCIAL GENERAL LABILITY EACH OCCURRENCE 1,000'000
CLAIMS-MADE X OCCUR X BKW58819706 9/1/2019 9/1/2020 pRa"Mtt ECibaoNTED 1 1,000,000
MEOEXP Am one oe,son 15,000
PERSONAL&ADV INJURY 1,000,000
GENL AGGREGATE LIMIT APPLIES PER QENERAL AGGREGATE 2,000,000
POLICY X Tock X LOC PRODUCTS-COMPAPAGG 2,000,000
OTHER
B COMBINED SINGLE LIMO 1,000,000
AUTOMOBILE LIABWTY (Ea accident)
X ANY AUTO BAS58819706 9/1/2019 9/1/2020 BODILY INJURY(Per parses)
-AD _ VULEe
AUTOS ONLY SCHEDULED
BODILY INJURY(Per ac denI
-AM ONLY — 1AIMLONp PpmennMAGE
C X UMBRELLA LMB X OCCUR EACH OCCURRENCE 10,000,000
EXCESS SAB CLAIMS-MADE USO58819706 9/1/2019 9/1/2020 AGGREGATE 10'000'000
DED X RETENTIONS 10,000
A ANOREMPPLOYERYW&LITY PER CTATUTE EPH
ANY PROPRIETOR/PARTNERIEXECUTNE YIN BKW58819706 9/1/2019 9/1/2020 EL EACH ACCIDENT 1,000,000
QFRCOEWMFIMBER EXCLUDED? N/A
IMan Iwy nNXI EL DISEASE-EA EMPI OYES 1'00%000
II VOL deembe under 1,000,000
DESCRIPTION OF OPERATIONS below EL DIISEASE-PODGY LIMIT
D Pollution Liability CPLMOL100244 3/15/2019 3/1512021 Each Condition 5,000,000
D Pollution Liability CPLMOL100244 3/15/2019 3/15/2021 Aggregate 5,000,000
DESCRIPTION OF WERATORSI LOCATIONS I VEHICLES 1ACORD 101,Additional Remarks Schedule,may be attached N more ce is required)
City of Spokane Valley is additional insured(pnmary and non-contributory)under General Liability with respect for ongoing operations performed for the City
perform attached.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
Ci 0f6 Spokane ValleyTHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City P ACCORDANCE WITH THE POLICY PROVISIONS.
11707 E Sprague Ave'Suite 103
Spokane Valley,WA 99206
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