19-061.01 Clearwater Summit Group: Roadway Weed Control Svcs Spokane
4000` leY 10210 E Sprague ) 20Spokane♦ Valley 99206
�'Gl'1 Phone: (509)720-5000 0 Fax (50720-5075nue • •www.spokanevalley.org
Valle WAl99206
Email:cityhall@spokanevalley.org
October 16, 2019
Contract No. 19-061.01
Clearwater Summit Group
PO Box 6470
Spokane, WA 99217
Re: Implementation of 2020 option year, Agreement for Roadway Weed Control
Services, Contract number 19-061, executed May 20, 2019.
Dear Mr. Hatfield :
The City executed an Agreement for provision of Roadway Weed Control Services on
May 20, 2019, by and between the City of Spokane Valley, hereinafter "City", and
Clearwater Summit Group, hereinafter"Contractor"and jointly referred to as"Parties.'
The original Agreement states that it was for one year, with four optional one-year terms
possible if the parties mutually agree to exercise the options each year. This is the first of
four possible option years that can be exercised and runs through December 31,2020.
The City would like to exercise the 2020 option year of the Agreement. The
Compensation as outlined in 1. Scope of Services, 2020 to the Agreement, includes the
labor and material cost negotiated and shall not exceed$39,000. The history of the annual
renewals, including dollar amounts, is set forth as follows:
Original contract amount $ 39,000
2020 Renewal $ 39,000
All of the other contract provisions contained in the original Agreement shall remain in
place and remain unchanged in exercising this option year.
If you are in agreement with exercising the 2020 option year, please sign below to
acknowledge the receipt and concurrence to perform the 2020 option year. Please return
two copies to the City for execution, along with current insurance information. A fully
executed original copy will be mailed to you for your files.
CITY OF SPOKANE VALLEY CLEARWATER SUMMIT GROUP
kJ ( S "/8A9 .- A
Mark Calhoun,City Manager Na
Title
ATTEST:
Christine Bainbridge,City Cler
APPROVED AS TO FORM:
f' n
Office of a City mey
1 SCOPE OF SERVICES
1.1 SCOPE OF SERVICES
General work includes keeping sidewalks,curbing,medians,and other hardscape areas in
and along City-owned arterial vegetation and weed free.The work includes all appropriate
and lawful methods for the prevention and eradication of vegetation including pre and post-
emergent spraying,and/or physical removal of vegetation in hardscape areas.
1.2 APPROXIMATE QUANTITIES OF WORK
• The approximate total amount of hardscape to be maintained includes:
o 154 miles olcurbing
o 128 miles of sidewalks
o 12 miles of medians
1.3 ESTIMATED ANNUAL COST
The estimated annual cost for maintaining the hardscape listed in the RFB is under$35.000.
1.4 SPECIFICATIONS
The Bidder shall review the contract provisions and the Specifications for Weed Control
Services (Specifications) carefully. Additional information on contract performance and
measures can be found in the Specifications,included as Attachment A to this RFB.
1.5 OTHER CONSIDERATIONS
• Payment of Spokane County prevailing wages must be factored into the bid.
• Sales Tax shall not be applied to services rendered to the City with these Services.
/1 CLEASUM-02 JSCHILB
A`�R� CERTIFICATE OF LIABILITY INSURANCE 05/1s 2801'9
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or he endorsed.
If SUBROGATION IS WANED, subject to the terms and canditlons of the policy,certain policies may require an endorsement A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER NEWT
Mani
T Jill Schilb
Manilnsursnce Services,Inc. PWNL°WNa.arm(509)343.9217 I(ac,NOL(509)325.1803
818 W Riverside Ave Ste 800
Spokane,WA 99201 : 63a.Jill.Schilb@alliantcom
INSURER/SIAFFORDING COVERAGE NAIL II
INSURER A:Firemen's Insurance Company of Washington,D.C. 21784
INSURED INSURER a:
Clearwater Summit Group,Inc. INSURER C:
PO Box 6470 INSURER n•
Spokane,WA 99217
INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBIECTTOALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
I�jp I ° GPOLICY
TYPE OF INSURANCE SD W n POLICY HUNKER IMMD POLICY
IMIATIYI MOTS
LTA" X COMMERCIAL GENERAL LIABILITY EACHMO
AMON�CCTAEMEehe 300,000URRENCE 1,000,000
RFM
CLAIMS-MADE ❑X OCCUR x CPA602662T-22 12/22/2018 12/22/2019 P pRES
MED EXP IAN/ane gvmm 10,000
PERSONAL&ADVINARY 1,000,000
_OWL AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE 2,000,000
I POUCYI Xlir ❑Lac PRDoucrs-cONPAFAGD 2,000,000
COMBINED SINGLE LIMIT 1,000,000
A AUTOMOBILE UA®LRY (ES salient,
X ANY AUTO _ S��FaUL� CPA6028627-22 12/22/2018 12/22/2019 BODILY INJURY lPuooml
�1q�pS ONLY 1AgUTWdY 1F° BODILY INNRY/Pvms/am
X p RONLY X MIY06$e P F YM LVIMGE
x LAgMe R
A X UMBRELLA WS X OCCUR EACH OCCURRENCE 4,000,000
EXCESS UM cwMSMAOE CPA6026621-22 +2/22/2018 1212212019
AGGREGATE 4,000,000
DED RETENTIONS
A ANDBEMPOYERS'LIASWry ISTAME X FR
ANY momETowvARTlrsw¢cU1rvE Y/ CPA6026627-22 12/2212018 12122I2019 EL EACH Ar NT 1,000,000
p[{IMgPJ�FXCLUDERT NIA 1,000,000
MU[fnn.diLateN") EL otaEABE-EA EMROYE
DE9ERIP4e OI OF OPERATIONS below 1,000,000
EL DISEASE LIMIT
DESCRIPTION OF OPERATIONS I LOCATORS/VEHICLES Ineem 10T,Additional Remarks Schedule,1=ore Weeneae more space M nqulna)
RE:Roadway Weed Control Services Bid/19-061
City of Spokane Is named as an additional insured in regards to General Liability per the policy forms. 10 day notice of cancellation applies for non-payment
of premium and 45 day notice for any other reason.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
MS Imre THE EXPIRATION ER
DATE THEREOF, NOTICE WILL BE DELIVERED IN
C
Hy pa ACCORDANCE WITH THE POLICY PROVISIONS.
Dept of Taxes&Licensing
808 W Spokane Falls Blvd
Spokane,WA 99201 A°mORRR W RE1PRPTAESENTA�I1VE/�
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