2019, 12-17 Study SessionAGENDA
SPOKANE VALLEY CITY COUNCIL
STUDY SESSION FORMAT
Tuesday, December 17, 2019 6:00 p.m.
CITY HALL COUNCIL CHAMBERS
10210 E Sprague Avenue
(Please Silence Your Cell Phones During the Meeting)
CALL TO ORDER
ROLL CALL
APPROVAL OF AGENDA
ACTION ITEMS:
1. CONSENT AGENDA: consists of items considered routine which are approved as a group. Any member
of Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion: I move to approve the Consent Agenda.
a. Approval of claim vouchers on Dec 17, 2019 Request for Council Action Form Total: $3,750,508.19
b. Approval of November 26, 2019 Council Meeting Minutes, Formal Format
c. Approval of December 9, 2019 Special Council Meeting Minutes
2. Second Reading Ordinance 19-021 Amending Procurement Code — Erik Lamb [public comment]
3. Proposed Fee Resolution 19-019 for 2020 — Chelsie Taylor [public comment]
4. Motion Consideration: Vactoring Services Contract Renewal — John Hohman [public comment]
NON -ACTION ITEMS:
DISCUSSION LEADER SUBJECT/ACTIVITY GOAL
5. Morgan Koudelka,
Homelessness Related Topics Discussion/Information
Erik Lamb Update
6. Mayor Higgins
7. Mayor Higgins
8. Mark Calhoun
ADJOURN
Study Session Agenda, December 17, 2019
Advance Agenda
Council Comments
City Manager Comments
Discussion/Information
Discussion/Information
Discussion/Information
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: December 17, 2019 Department Director Approval: El
Check all that apply: ® consent ❑ old business ❑ new business ['public hearing
AGENDA ITEM TITLE: Approval of the Following Vouchers:
VOUCHER L1ST VOUCHER NUMBERS
12/05/2019 8599; 8600; 8601
12/05/2019 49290-49317; 8399631; 8402622; 8403045; 8427547
12/10/2019 49318-49372
12/10/2019 6943; 6946; 6948; 6958-6961; 6963; 6974; 49373
12/10/2019 49374-49409
GRAND TOTAL:
TOTAL AMOUNT
$179.00
$2,697,559.79
$578,14737
$351,109.26
$123,512.77
$3,750,508.19
Explanation of Fund Numbers found on Voucher Lists
#001 - General Fund
001.011.000.511. City Council
001.013.000.513. City Manager
001.013.015.515. Legal
001.016.000. Public Safety
001.018.013.513. Deputy City Manager
001.018.014.514. Finance
001.018.016.518. Human Resources
001.040.041. Engineering
001.040.042. Economic Development
001.040.043. Building
001.076.000.576. Parks & Rec—Administration
001.076.300.576. Parks & Rec-Maintenance
001.076.301.571. Parks & Rec-Recreation
001.076.302.576. Parks & Rec- Aquatics
001.076.304.575. Parks & Rec- Senior Center
001.076.305.571. Parks & Rec-CenterPlace
001.090.000.511. General Gov't- Council related
001.090.000.514. General Gov't -Finance related
001.090.000.517. General Gov't -Employee supply
001.090.000.518. General Gov't- Centralized Serv.
001.090.000.5I9. General Gov't -Other Services
001.090.000.540. General Gov't -Transportation
001.090.000.550. General Gov't -Natural & Eco.
001.090.000.595. General Gov't -Pavement Preser.
001.090.000.560. General Gov't -Social Services
001.090.000.594 General Gov't -Capital Outlay
Other Funds:
101--- Street Fund
103 — Paths & Trails
105 — hotel/Motel Tax
106 — Solid Waste
120 — CenterPlace Operating Reserve
121 — Service Level Stabilization Reserve
122 — Winter Weather Reserve
204 --- Debt Service
301— REET 1 Capital Projects
302 — REET 2 Capital Projects
303 — Street Capital Projects
309 — Parks Capital Grants
310 — Civic Bldg. Capital Projects
3 I 1 — Pavement Preservation
312 — Capital Reserve
314 — Railroad Grade Separation Projects
402 — Stormwater Management
403 — Aquifer Protection Area
501 — Equipment Rental & Replacement
502 — Risk Management
RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers.
[Approved as part of the Consent Agenda, or may be removed and discussed separately.]
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS: Voucher Lists
vchlist
12/05/2019 1:41:04PM
Voucher List Page: 1
Spokane Valley
Bank code : pk-ref
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
8599 12/5/2019 007324 PHILLIPS, ANN
8600 12/5/2019 007639 PQH WIRELESS INC
8601 12/5/2019 007640 ZOLL MEDICAL
3 Vouchers for bank code : pk-ref
3 Vouchers in this report
I, the undersigned, do certify under penalty of perjury,
that the materials have been furnished, the services
rendered, or the labor performed as described herein
and that the claim is just, due and an unpaid
obligation against the City of Spokane Valley, and that
I am authorized to authenticate and certify said claim.
Finance Director Date
Council member reviewed:
Mayor Date
Council Member Date
REISSUE PARK REFUNE 001.237,10.99
PARK REFUND
PARK REFUND
001.237.10.99
001.237.10.99
DEPOSIT REFUND: GREENACRES 75.00
Total : 75.00
DEPOSIT REFUND: ROOM 207 52.00
Total : 52.00
DEPOSIT REFUND: ROOM 109 52.00
Total : 52.00
Bank total : 179.00
Total vouchers : 179.00
Page: 1
vchlist
12/05/2019 2:02:07PM
Voucher List
Spokane Valley
1
Page: —1—
Bank code: apbank
Voucher
Date Vendor
Invoice
49290 12/5/2019 000197 ACRANET
49291 12/5/2019 007632 ADVANCE CO PROPERTY MGMT
49292 12/5/2019 000234 ARLT, SHANE
49293 12/5/2019 003122 CALHOUN, MARK
49294 12/5/2019 000322 CENTURYLINK
49295 12/5/2019 007645 CRAPO, DENNIS
49296 12/5/2019 002604 DELL FINANCIAL SERVICES LLC
49297 12/5/2019 002604 DELL FINANCIAL SERVICES LLC
49298 12/5/2019 000734 DEPT OF TRANSPORTATION
12559
CPA -2020-0005
Q4-2019
December 2019
EXPENSES
Nov 19 -Dec 19 2019
NOVEMBER 2019
CPA -2020-0004
80211851
80211852
80211624
80211847
80211848
80211849
80211850
Fund/Dept
001.018.016.518
001.040.043.345
101.042.000.542
001.013.000.513
001.013.000.513
001.090.000.518
001.076.000.576
001.040.043.345
001.090.000.548
001.090.000.548
001.090.000.548
001.090.000.548
001.090.000.548
001.090.000.548
001.090.000.548
RE -313 -ATB 91118062 101.042.0 0 0.542
RE -313 -ATB 91118069 101.042.0 0 0.542
49299 12/5/2019 003274 EXCHANGE PUBLISHING LLC 553077
553078
001.013.000.513
001.013.000.513
Description/Account
Amount
BACKGROUND CHECKS FOR EMP
Total :
COMP PLAN AMENDMENT REFUN[
Total :
Q4-2019 CELL PHONE ALLOWANC1
Total :
MONTHLY AUTO ALLOWANCE FOR
EXPENSE REIMBURSEMENT
Total :
CITY HALL PHONES
2019 PHONE SVCS: ACCT 509214-i
Total :
COMP PLAN AMENDMENT REFUN[
Total :
COMPUTER LEASE: 001-8922117-0
COMPUTER LEASE: 001-8922117-0
Total :
COMPUTER LEASE: 001-8922117-0
COMPUTER LEASE: 001-8922117-0
COMPUTER LEASE: 001-8922117-0
COMPUTER LEASE: 001-8922117-0
COMPUTER LEASE: 001-8922117-0
Total :
REIMBURSE TRAFFIC SVCS MAINZ
REIMBURSE ROADWAY MAINTENA
Total :
220.00
220.00
1,600.00
1,600.00
90.00
90.00
400.00
65.99
465.99
282.69
588.64
871.33
1,600.00
1,600.00
806.78
266.18
1,072.96
231.89
139.58
658.51
368.09
187.76
1,585.83
6,246.20
6,509.70
12,755.90
LEGAL PUBLICATION 33.00
LEGAL PUBLICATION 38.25
Page: 1'�
vchlist
12105/2019 2:02:07PM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher
Date Vendor
Invoice
49299 12/5/2019 003274 EXCHANGE PUBLISHING LLC
49300 12/5/2019 001926 FARR, SARAH
49301 12/5/2019 000007 GRAINGER
49302 12/5/2019 000313 INLAND ASPHALT COMPANY INC.
49303 12/512019 000012 JOURNAL OF BUSINESS
49304 12/5/2019 000662 NAT'L BARRICADE & SIGN CO
(Continued)
553079
553081
553082
553083
553084
553085
EXPENSES
9365385898
PAY APP 3
71117
104988
106366
49305 12/5/2019 004850 NAVIA BENEFIT SOLUTIONS, HRA PLAN 10222410
49306 12/5/2019 000652 OFFICE DEPOT INC.
49307 1215/2019 007280 PATTERSON, MARCI
398932175001
404016340001
406399721001
406420072001
406420717001
Fund/Dept
001.040.043.558
001.013.000.513
001.013.000.513
001.040.043.558
001.040.043.558
001.040.043.558
001.018.014.514
402.402.000.531
311.000.284.595
001.143.70.00
001.040.041.543
402.402.000.531
001.018.016.518
001.040.041.543
001.040.041.543
001.018.016.518
001.040.041.543
001.040.041.543
EXPENSES 001.011.000.511
DescriptionlAccount
Amount
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
Total :
EXPENSE REIMBURSEMENT
Total :
SAFETY EQUIPMENT: STORMWATI
Total :
Total :
Total :
0284 -CONSTRUCTION
2020 R HIGGINS
SUPPLIES: CPW ENGINEERING
SAFETY EQUIPMENT: STORMWATI
Total :
FLEX SPENDING ADMINISTRATION
Total :
OFFICE SUPPLIES: ENGINEERING,
OFFICE SUPPLIES: ENGINEERING,
OFFICE SUPPLIES: HR
OFFICE SUPPLIES: ENGINEERING
OFFICE SUPPLIES: ENGINEERING
Total :
58.50
12.64
35.55
68.73
83.74
83.74
414.15
194.54
194.54
32.50
32.50
4,900.00
4,900.00
49.95
49.95
73.83
134.71
208.54
396.00
396.00
88.52
42.66
62.01
66.07
11.10
270.36
EXPENSE REIMBURSEMENT 20.58
Total : 20.58
vch1ist
12/05/2019 2:02:07PM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher
Date Vendor
Invoice
49308 12/5/2019 003407 RIGHT! SYSTEMS INC
49309 12/5/2019 002288 SARGENT ENGINEERS INC.
49310 12/5/2019 007647 SPECTRIO LLC
49311 12/5/2019 000658 SPOKANE CO SUPERIOR COURT
49312 12/5/2019 000658 SPOKANE CO SUPERIOR COURT
49313 12/5/2019 007646 STATELINE PAVING & MAINT. LLC
49314 12/5/2019 006413 THOMPSON, LINDA
49315 12/5/2019 004800 URS ELECTRONICS INC
49316 12/5/2019 003210 WEST CONSULTANTS INC.
49317 12/5/2019 002651 WOODARD, ARNE
8399631 11/27/2019 000001 SPOKANE CO TREASURER
8402622 11/27/2019 005314 US BANK
SI -163007
32694
997430
3550.289
3550.392
55061.9004
REIMBURSEMENT
772765
772767
772780
772843
012649
EXPENSES
9290201635
1490254
Fund/Dept Description/Account
Amount
001.090.000.518 JUNIPER SWITCH SUPPORT RENE
101.043.000.542
001.013.000.513
001.013.015.515
001.013.015.515
314.000.143.595
001.011.000.511
101.042.099.594
101.042.099.594
101.042.099.594
101.042.099.594
402.000.000.531
001.011.000.511
001.016.000.521
204.204.000.591
Total :
PROFESSIONAL SERVICES - ENGII
Total :
SUBSCRIPTION MARKETING SERI,
Total :
FILING FEE
FILING FEE
Total :
Total :
CIP 0143 TENANT RELOCATION
Total :
REIMBURSEMENT - AWC
Total :
TRAFFIC - CAMERA AND INSTALLA
CAMERA & POSTIONER
TRAFFIC - CAMERA AND INSTALLA
TRAFFIC - CAMERA AND INSTALLA
Total :
PROFESSIONAL SERVICES
EXPENSE REIMBURSEMENT
Total:
Total :
LE CONTRACT BILLING NOVEMBE
Total :
LTGO REFUNDING BONDS 2014
9,794.92
9,794.92
545.00
545.00
130.68
130.68
240.00
240.00
240.00
240.00
18,244.00
18,244.00
338.72
338.72
3,909.40
5,130.98
26.14
133.84
9,200.36
4,676.56
4,676.56
173.88
173.88
1,659,078.00
1,659,078.00
496, 050.00
Page: ��
vchlist
12/0512019 2:02:07PM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount
8402622 11/27/2019 005314 005314 US BANK
8403045 11/27/2019 005314 US BANK.
8427547 12/5/2019 000001 SPOKANE CO TREASURER
32 Vouchers for bank code : apbank
(Continued) Total : 496,050.00
1490214 204.000.000.591 LTGO BONDS 2016 280,625.00
Total : 280,625.00
NOVEMBER 2019 001.016.000.512 SPOKANE COUNTY SERVICES 191,474.04
Total : 191,474.04
Bank total : 2,697,559.79
32 Vouchers in this report Total vouchers : 2,697,559.79
1, the undersigned, do certify under penalty of perjury,
that the materials have been furnished, the services
rendered, or the labor performed as described herein
and that the claim is just, due and an unpaid
obligation against the City of Spokane Valley, and that
I am authorized to authenticate and certify said claim.
Finance Director Date
Council member reviewed:
Mayor Date
Council Member Date
Page:
vchlist
12/10/2019 12: 06: 05PM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher
Date Vendor
Invoice
49318 12/10/2019 007119 AAA HEATING AIR & PLUMBING
49319 12/10/2019 000648 ABADAN REPROGRAPHICS
49320 12/10/2019 006731 ADAMS TRACTOR OF SPOKANE
49321 12/10/2019 006937 ADVANCE AUTO PARTS
49322 12/10/2019 006393 AL'S AUTO GLASS LLC
BLD -2019-3615
110307
3029864
1921-306061
1921-306137
12-2-2019
49323 12/10/2019 003337 ARROW CONSTRUCTION SUPPLY INC 259340
259580
49324 12/10/2019 002891 BASIN SOD INCORPORATED 43076
43085
49325 12/10/2019 001816 BENTHIN & ASSOCIATES 3142
49326 12/10/2019 001545 BERNARDO WILLS ARCHITECTS PC 19930
49327 12/10/2019 000673 BUDGET ARBOR & LOGGING LLC 11-4368
11-4374
49328 12/10/2019 000143 CITY OF SPOKANE IN -033472
Fund/Dept
001.040.043.322
309.000.304.594
101.000.000.542
101.000.000.542
101.000.000.542
101.000.000.542
101.042.000.542
101.042.000.542
101.042.000.542
101.042.000.542
303.000.302.595
309.000.268.595
101.042.000.542
101.042.000.542
001.040.043.558
Description/Account
Arriou nt
PERMIT REFUND: BLD -2019-3615
Total :
CIP 0304: PRINT SERVICE
Total :
SUPPLIES FOR SNOWBLOWERS
Total :
SUPPLIES: SNOWPLOWS
SUPPLIES: SNOWPLOWS
Total :
WINDSHIELD REPLACEMENT#5-21
Total :
SAFETY EQUIPMENT: STREET
SMALL TOOLS/MINOR EQUIP: STRI
Total:
SUPPLIES
SUPPLIES
0302 -SURVEYING
Total :
Total :
0268 -LANDSCAPE ARCHITECTURE
Total :
TREE REMOVAL
TREE REMOVAL
Total :
49.00
49.00
235.94
235.94
623.03
623.03
10.00
9.80
19.80
140.04
140.04
40.40
174.81
215.21
21.78
223.36
245.14
6,662.50
6,662.50
617.50
617.50
17,696.25
2,395.80
20,092.05
HEARING EXAMINER - INTERLOCA 6,025.00
Total : 6,025.00
vchlist
12/10/2019 12:06:05PM
Voucher List
Spokane Valley
Bank code: apbank
Voucher
Date Vendor
Invoice
49329 12/10/2019 000508 CONOCOPHILLIPS FLEET
49330 12/10/2019 000683 DAVID EVANS & ASSOCIATES
49331 12/10/2019 003255 DAY WIRELESS SYSTEMS
49332 12/10/2019 002604 DELL FINANCIAL SERVICES LLC
49333 12/10/2019 002157 ELJAY OIL COMPANY
49334 12/10/2019 000869 EVCO SOUND & ELECTRONICS
49335 12/10/2019 003274 EXCHANGE PUBLISHING LLC
49336 12/10/2019 001447 FREE PRESS PUBLISHING INC
62591131
456383
456456
620254
80206046
80214285
80214504
4295560
11539
552360
553080
50492
50493
50505
50508
50509
50511
50512
50532
Fund/Dept
001.040.043.558
314.000i 43.595
311.000.286.595
101.042.000.543
001.090.000.548
001.090.000.548
001.090.000.548
001.040.041.543
001.090.000.518
309.000.304.594
101.042.000.542
001.013.000.513
001.013.000.513
001.040.043.558
001.040.043.558
001.013.000.513
001.040.043.558
001.040.043.558
001.040.043.558
49337 12/10/2019 001253 GORDON THOMAS HONEYWELL Nov 19 1042 001.011.000.511
Description/Account
Amount
NOVEMBER 2019 FLEET FUEL BILL
Total :
0143 -DESIGN SERVICES
TRAFFIC SERVICES
TOWER RENTAL
Total:
Total :
COMPUTER LEASE: 001-8922117-0
COMPUTER LEASE: 001-8922117-0
COMPUTER LEASE: 001-8922117-0
Total :
FUEL FOR SNOWPLOWS/MAINTEN
Total :
IT SUPPORT
PRINTING & BINDING
ADVERTISING
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
Total :
Total :
Total :
GOVERNMENTAL AFFAIRS SERVIC
Total :
1,807.34
1,807.34
67,588.49
33,257.06
100,845.55
214.45
214.45
392.04
2,288.54
863.72
3,544.30
1,253.12
1,253.12
163.35
163.35
73.47
50.56
124.03
204.05
177.10
132.80
73.95
25.00
90.95
91.80
100.30
895.95
5,042.10
5,042.10
vchlist
12/10/2019 12:06:05PM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher
Date Vendor
invoice
49338 12/10/2019 000011 GREATER SPOKANE VALLEY
49339 12/10/2019 000002 H & H BUSINESS SYSTEMS INC.
49340 12/10/2019 002043 HDR ENGINEERING INC
49341 12/10/2019 002538 HYDRAULICS PLUS INC
49342 12/10/2019 005353 INTERMOUNTAIN MATERIALS
49343 12/10/2019 006328 KREM-TV
49344 12/10/2019 007649 LYNX CONSULTING
49345 12/10/2019 007157 MASTERGRAPHICS AEC, LLC
49346 12/10/2019 000662 NAT'L BARRICADE & SIGN CO
49347 12/10/2019 003090 NORTH 40 OUTFITTERS
49348 12/10/2019 000652 OFFICE DEPOT INC.
30059
AR135221
AR135222
AR135223
AR135224
AR135225
AR135226
1200230845
23373
11409
Fund/Dept
001.040.042.558
001.011.000.511
001.018.014.514
001.018.016.518
001.013.000.513
001.013.015.515
001.040.043.558
314.000.223.595
101.000.000.542
303.000.295.595
Description/Account
Amount
04-2019 ECONOMIC DEVELOPMEI`
Total :
COPIER COSTS: WEST WING/COU
COPIER COSTS: IT
COPIER COSTS: HR
COPIER COSTS: OPS/ADMIN
COPIER COSTS: LEGAL
COPIER COSTS: PERMIT CTR
Total :
0223 -PROJECT DEVELOPMENT
Total :
Total:
Total : 2,160.24
Total :
VEHICLE REPAIRS: #5-210
0295 -MATERIALS TESTING
11-2019 SUMMARY BILL 001.040.042.558 ADVERTISING
SCP -2019-0020
SCP -2019-0022
1-20596
106355
093098/3
396008122001
404781153001
001.040.043.345
001.040.043.345
001.040.043.558
101.042.000.542
101.042.000.542
001.018.014.514
001.090.000.518
5,125.00
5,125.00
101.54
13.51
55,05
240.35
158.16
40.52
609.13
1,802.72
1,802.72
2,410.92
2,410.92.
2,160.24
PERMIT REFUND SCP -2019-0020
PERMIT REFUND: SCP -2019-0022
Total :
BLUEBEAM REVU EXTREME 2019
Total :
SUPPLIES: STREET
Total :
SMALL TOOLS/MINOR EQUIP: STRI
Total :
19,500.00
19,500.00
275.00
275.00
550.00
1,493.93
1,493.93
30.44
30.44
21.77
21.77
OFFICE SUPPLIES: FINANCE 64.86
COMPUTER HARDWARE NON -CAF 170.10
Page: —3—
vchlist
1211012019 12:06:05PM
Voucher List
Spokane Valley
Page:
Bank code: apbank
Voucher Date Vendor Invoice
49348 12/10/2019 000652 000652 OFFICE DEPOT INC.
49349 12/10/2019 006220 PAPE MACHINERY INC 704266
49350 12/10/2019 005049 PEDERSON, MICHAEL ROY
(Continued)
NOVEMBER 2019
49351 12/10/2019 001089 POE ASPHALT PAVING INC. 46400
PAY APP 2
49352 12/10/2019 005968 PRECISE MRM LLC
49353 12/10/2019 002578 REBUILDING & HARDFACING INC
49354 12110/2019 000031 ROYAL BUSINESS SYSTEMS
49355 12/10/2019 003133 SHAMROCK MANUFACTURING INC
49356 12110/2019 004535 SHRED -IT USA LLC
49357 12/10/2019 000230 SPOKANE CO AUDITORS OFFICE
200-1023476
62239
62325
62388
IN115531
7963
8128694547
NOVEMBER 2019
49358 12/10/2019 000001 SPOKANE CO TREASURER 110100248
50319133
49359 12110/2019 002540 SPOKANE HOUSE OF HOSE INC. 775254
780966
Fund/Dept
101.042.000.542
101.042.000.542
101.042.000.542
303.000.295.595
402.402.000.531
101.000.000.542
101.000.000.542
101.000.000.542
001.040.043.558
101.042.000.542
001.090.000.518
001.013.015.515
303.000.276.595
402.402.000.531
101.000.000.542
101.000.000.542
DescriptionlAccount
Amount
Total :
POTHOLE TRAILER REPAIR & PAR
Total :
DEAD ANIMAL REMOVAL
Total :
STREET & STORMWATER MAINTEI
0295 -CONSTRUCTION
DATA PLAN
Total :
Total :
SNOWPLOW BLADES AND GUARD
SNOWPLOW BLADES AND GUARC
SNOWPLOW BLADES AND GUARC
Total :
NOVEMBER 2019 COPIER COSTS
Total :
COLD MIX
DOCUMENT DESTRUCTION
RECORDING FEES
Total :
Total :
Total :
ENGINEERING SERVICES
STORMBILLAPP USAGE FOR 2020
Total :
VEHICLE REPAIR & MAINT. SUPPLI
VEHICLE REPAIR & MAINT. SUPPLI
234.96
2,870.59
2,870.59
1,125.00
1,125.00
6,718.42
263,786.00
270,504.42
250.00
250.00
1,005.71
8,791.50
1,794.67
11,591.88
1,023.15
1,023.15
2,996.11
2,996.11
171.00
171.00
2,173.00
2,173.00
29,885.28
1,350.00
31,235.28
62.01
174.70
Page: -4—.
vchlist
12/10/2019 12:06:05PM
Voucher List
Spokane Valley
Page: -5—
Bank
JJ
Bank code : apbank
Voucher
Date Vendor
Invoice
49359 12/10/2019 002540 SPOKANE HOUSE OF HOSE INC.
49360 12/10/2019 001875 STRATA INCORPORATED
49361 12/10/2019 002597 TWISTED PAIR ENTERPRISES LLC
49362 12/10/2019 000014 TYLER TECHNOLOGIES INC.
49363 12/10/2019 006846 US LINEN & UNIFORM INC
49364 12/10/2019 000087 VERIZON WIRELESS
49365 12/1012019 000964 VOLT MANAGEMENT CORP
49366 12/10/2019 002556 WEATHERNET LLC
49367 12/10/2019 000158 WELCH COMER & ASSOC. INC
49368 12/10/2019 000158 WELCH COMER & ASSOC. INC
49369 12/10/2019 001885 ZAYO GROUP LLC
(Continued)
783048
SP190435-IN
11272019
045-284613
2453799
2457672
2461499
2465351
9842435813
43041840
43060511
2019-15435
51068000-011
51060001-012
2019120005522
Fund/Dept
101.000.000.542
309.000.268.595
001.011.000.511
001.143.70.00
101.042.000.543
101.042.000.543
101.042.000.543
101.042.000.543
001.033.000.518
001.090.000.518
001.090.000.518
101.000.000.542
101.042.000.542
303.000.249.595
001.090.000.518
Description/Account
Amount
VEHICLE REPAIR & MAINT. SUPPLI
Total :
0268 -MATERIALS TESTING
Total :
BROADCASTING COUNCIL MTGS
Total :
EDEN SOFTWARE MAINTENANCE
Total :
SUPPLIES: MAINTENANCE SHOP
SUPPLIES: MAINTENANCE SHOP
SUPPLIES: MAINTENANCE SHOP
SUPPLIES: MAINTENANCE SHOP
Total :
NOVEMBER 2019 CELL PHONE/DE
HELP DESK TEMP
HELP DESK TEMP
31.72
268.43
863.75
863.75
1,154.00
1,154.00
52,418.98
52,418.98
30.66
30.66
10.89
10.89
83.10
2,942.31
Total : 2,942.31
Total :
WEATHER FORCASTING SERVICE
Total :
ENGINEERING SERVICES
0249 -DESIGN SERVICES
INTERNET 626.70
Total : 626.70
Total :
Total :
768.00
1,280.00
2,048.00
1,850.00
1,850.00
6,354.94
6,354.94
644.19
644.19
Page: r
vch l ist
12/10/2019 12:06:05PM
Voucher List
Spokane Valley
Page: %/ —6r
Bank code : apbank
Voucher
Date Vendor
Invoice
49370 12/10/2019 001885 ZAYO GROUP LLC
49371 12/10/2019 001885 ZAYO GROUP LLC
49372 12/10/2019 001163 ZIGGY'S
55 Vouchers for bank code : apbank
55 Vouchers in this report
2019120003578
2019120025710
1009 744525
1009 744526
1009 745021
1009 745055
1009.745253
Fund/Dept
001.090.000.518
Description/Account
Amount
NETWORK INFRASTRUCTURE DAF
Total :
001.090.000.518 INTERNET SERVICES
101.042.000.543
101.042.000.543
101.042.000.542
101.042.000.542
101.042.000.542
Total :
ZIGGY'S HOME IMPROVEMENT
ZIGGY'S HOME IMPROVEMENT
SUPPLIES: CPW
SUPPLIES: CPW
SUPPLIES: CPW
Total :
Bank total : 578,147.37
Total vouchers : 578,147.37
279.80
279.80
242.10
242.10
837.89
303.67
3.25
24,99
506.33
1,676.13
Page: —6—
%�
vchlist Voucher List Page:
12/1012019 1:42:35PM Spokane Valley
Bank code: apbank
Voucher Date Vendor invoice Fund/Dept Description/Account Amount
6943 12/5/2019 000165 DEPT OF RETIREMENT SYSTEMS Ben90391 402.231.15.00 PERS: PAYMENT 117,258.43
Total : 117,258.43
6945 12/5/2019 000699 WA COUNCIL CO/CITY EMPLOYEES Ben90393 402.231.21.00 UNION DUES: PAYMENT 2,694.17
Total : 2,694.17
6948 12/5/2019 006345 IDAHO CHILD SUPPORT RECEIPTING 8en9D395 001.231.20.00 IDAHO CHILD SUPPORT RECEIPTING: 153.33
Total : 153.33
6958 12/5/2019 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben90397 402.231,14.00 401A: PAYMENT 32,126.90
Total : 32,126.90
6959 12/5/2019 000145 VANTAGEPOINT TRANSFER AGENTS. 457 PLL Ben90399 001.231.18.00 457 DEFERRED COMPENSATION: PAY! 9,338.32
Total : 9,338.32
6960 12/5/2019 000682 EFTPS Ben90401 106.231.12.00 FEDERAL TAXES: PAYMENT 33,906.27
Total : 33,9 06.27
6961 12/5/2019 007303 VANTAGEPOINT TRANSFER AGENTS, 457 RC Ben90403 001.231.23.00 457 ROTH OPTION: PAYMENT 1,323.25
Total : 1,323.25
6963 12/5/2019 000162 VANTAGE TRANSFER AGENTS, 401A EXEC PL Ben90405 001.231.14.00 401 EXEC PLAN: PAYMENT 715.93
Total : 715.93
6974 12/5/2019 000692 EFTPS Ben90409 001.231.11.00 FEDERAL TAXES: PAYMENT 2,045.01
Total: 2,045.01
49373 12/5/2019 000120 AWC Ben90389 309.231.16.00 DENTAL PLAN: PAYMENT 140,480.50
Ben90407 001.231.16.00 DENTAL PLAN (COUNCIL): PAYMENT 11,067.15
Total: 151,547.65
10 Vouchers for bank code : apbank Bank total : 351,109.26
10 Vouchers in this report Total vouchers : 351,109.26
Page: tJ
vchlist
12/10120/9 4:40:18PM
Voucher List
Spokane Valley
/5
Page: —'FF
Bank code : apbank
Voucher
Date Vendor
Invoice
49374 12/10/2019 003775 AM HARDWARE 44352
49375 12/10/2019 007136 AMAZON CAPITAL SERVICES INC 1 DRH-HTRV-KXV4
49376 12/10/2019 004046 AMERICAN ONSITE SERVICES A-320526
A-320630
49377 12/10/2019 001545 BERNARDO WILLS ARCHITECTS PC 19928
49378 12/10/2019 000918 BLUE RIBBON LINEN SUPPLY INC
49379 12/10/2019 000572 CARTER, CAROL
49380 12/10/2019 001169 CITY OF SPOKANE VALLEY
49381 12/10/2019 000326 CONSOLIDATED IRRIGATION #19
0114721
0116309
CO228837
S0228837
S0228906
Expenses
Nov 2019
Nov 2019
49382 12/10/2019 005214 DIVERSIFICATION INC, DBA WORKPOIN 22828
49383 12/10/2019 000246 EAST SPOKANE WATER DIST #1 Nov 2019
49384 12/10/2019 007648 GOOD FEET NORTHWEST, REBECCA AI. 2019-10127543
Fund/Dept
001.076.305.575
001.076.305.575
001.076.300.576
001.076.300.576
001.076.000.576
001.076.305.575
001.076.305.575
001.076.305.575
001.076.305.575
001.076.305.575
001.076.305.575
001.040.043.558
001.076.305.575
001.076.305.575
402.402.000.531
001.016.000.342
Description/Account
Amount
DOOR OPERATOR FOR CENTERPI
Total :
SUPPLIES CENTERPLACE
Total :
PORTABLE RESTROOMS AT PARK:
PORTABLE RESTROOMS AT PARK:
Total :
19-03-079 BALFOUR PARK UPDATE
Total :
LINEN SERVICE AND SUPPLY AT C
LINEN SERVICE AND SUPPLY AT C
CREDIT MEMO: FOR INVOICE S02';
LINEN SERVICE AND SUPPLY AT C
LINEN SERVICE AND SUPPLYAT C
Total :
EXPENSE REIMBURSEMENT
Total :
PEI I Y CASH: 18627,28,30,31,32,35
Total :
UTILITIES: NOV 2019 PARKS AND (
Total :
RAPTURE CHAIRS FOR CENTERPI
Total :
WATER CHARGES FOR TURN OFF
Total :
1,628.06
1,628.06
77.10
77.10
169.00
313.00
482.00
2,200.00
2,200.00
86.17
86.17
-4.03
462.08
75.24
705.63
30.88
30.88
21.34
21.34
163.67
163.67
7,423.99
7,423.99
514.00
514.00
FARU REFUND: PAYMENT ID 66562 65.00
Page:
vchlist
1211012019 4:40:18PM
Voucher List
Spokane Valley
/C
Page:
Bank code : aihank
Voucher
Date Vendor
Invoice
49384 12110/2019 007648 007648 GOOD FEET NORTHWEST, REBECC (Continued)
49385 12/10/2019 000007 GRAINGER
49386 12/10/2019 000070 INLAND POWER & LIGHT CO
49387 12/10/2019 000388 IRVIN WATER DIST. #6
49388 12/10/2019 006579 JACKSON, ADAM
49389 12/10/2019 004926 LE CATERING CO
49390 12/10/2019 000252 LOWE'S BUSINESS ACCOUNT
49391 12/10/2019 000157 MOAT, BRIAN
49392 12/10/2019 000387 MODEL IRRIGATION DIST. #18
931864447
Nov 2019
Nov 2019
Expenses
Expenses
E01884
Nov 2019
Expenses
2019 Acct 19300
49393 12/10/2019 007262 PNW BUILDING FORENSICS LLC 7
49394 12/10/2019 002592 PURE FILTRATION PRODUCTS 57528
49395 12/10/2019 000709 SENSKE LAWN & TREE CARE INC. 2018 Retainage
9627238
9627290
9627701
9627711
Fund/Dept
001.076.305.575
101.042.000.542
001.076.300.576
001.018.013.513
001.040.041.543
001.076.305.575
001.018.016.518
001.033.000.518
001.076.300.576
001.033.099.518
001.076.305.575
001.223.40.00
101.042.000.542
101.042.000.542
001.016.016.521
101.042.000.542
Description/Account
Amount
Total :
SUPPLIES FOR CENTERPLACE
Total :
UTILITIES: NOV 2019
UTILITIES: PARKS NOV 2019
Total :
Total :
EXPENSE REIMBURSEMENT
EXPENSE REIMBURSEMENT
Total :
E01884: INLAND EMPIRE GARDENI
Total :
OPERATING SUPPLIES: CITY HALL
Total :
EXPENSE REIMBURSEMENT
Total :
EXCESS WATER CHARGE APRIL -C
Total :
PROFESSIONAL SERVICES
Total :
SUPPLIES FOR CENTERPLACE
Total :
RETAINAGE RELEASE: 2018 PARK
ROADSIDE LANDSCAPING SVCS: c
895 CONTRACT MAINTENANCE
MONTHLY SERVICE AT PRECINCT
FLAGGING CALL OUT ON 10/9/201
65.00
24.08
24.08
387.64
387.64
175.00
175.00
71.80
54.15
125.95
204.64
204.64
600.69
600.69
87.10
87.10
1,506.15
1,506.15
2,100.00
2,100.00
278.44
278.44
36,167.64
8,420.82
531.43
436.69
239.58
Page: --
vchlist
12/10/2019 4:40:18PM
Voucher List
Spokane Valley
/S
Page:
Bank code: apbank
Voucher
Date Vendor invoice
49395 12/10/2019 000709 000709 SENSKE LAWN & TREE CARE INC. (Continued)
49396 12/10/2019 000994 SIMPSON ENGINEERS INC.
49397 12/10/2019 000001 SPOKANE CO TREASURER
49398 12/10/2019 000324 SPOKANE CO WATER DIST #3
49399 12/10/2019 001992 SPOKANE HOTEL MOTEL ASSOC
16858-02
51505176
Nov 2019
1842
49400 12/10/2019 000404 SPOKANE VALLEY HERITAGE MUSEUM 2019
49401 12/10/2019 003532 STERICYCLE COMMUNICATION SOLUT 8011045749
49402 12/10/2019 002306 TERRELL LANDSCAPE ARCHITECT, MIC 3766
3780
3785
49403 12/10/2019 007159 THE HOME DEPOT PRO
49404 12/10/2019 007120 TSHIMAKAIN CREEK LABORATORY
49405 12/10/2019 000167 VERA WATER & POWER
49406 12/10/2019 006610 WHIPPLE CONSULTING ENGINEERS
520306556
520306564
521490383
521931261
9000860
Nov 2019
BLA-2019-0038
Fund/Dept
001.033.099.518
001.040.043.524
402.402.000.531
001.076.305.575
001.090.000.560
001.076.305.575
309.000.304.594
309.000.296.594
001.076.000.576
101.042.000.543
001.016.016.521
001.016.016.521
001.033.000.518
001.076.300.576
101.042.000.542
001.040.043.345
Description/Account
Amount
Total : 45,796.16
CONTRACT 18-189 PROFESSIONA
Total :
WORK CREW INVOICE FOR NOV 2
Total :
WATER CHARGES FOR NOV 2019 ;
Total :
LUNCH MEETING FEES FOR 2019
Total :
2019 SOC SER/ECO DEV REIMBUF
Total :
ANSWERING SVC FOR CENTERPL
Total :
0304 -DESIGN AND CN MANAGEME
0296 -ENG & ARCH. SVCS
19-013 EDGECLIFF PARK SWINGS
Total
SUPPLIES FOR MAINT SHOP
SUPPLIES FOR PRECINCT
SUPPLIES FOR PRECINCT
SUPPLIES FOR CITY HALL
Total :
ENVIRONMENTAL TESTING AT PAF
Total :
UTILITIES: NOV 2019
Total
3,088.89
3,088.89
419.80
419.80
141.43
141.43
125.00
125.00
1,286.35
1,286.35
54.44
54.44
27,753.29
1,308.88
60.49
29,122.66
101.34
30.57
496.39
542.98
1,171.28
25.00
25.00
6,536.85
6,536.85
PERMIT REFUND: B LA -2019-0038 105.00
Page: -3�
vchlist
12110/2019 4:40:18PM
Voucher List
Spokane Valley
`4,
Page:
—
Bank code : apbank
Voucher Date Vendor invoice Fund/Dept DescriptionlAccount Amount
49406 12/10/2019 006610 006610 WHIPPLE CONSULTING ENGINEER: (Continued) Total : 105.00
49407 12/10/2019 005715 WIDOW'S MIGHT 2019 001.090.000.560 2019 SOC SER GRANT REIMBURSI 3,460.66
Total : 3,460.66
49408 12/10/2019 000487 YMCA OF THE INLAND NW Nov 2019 001.076.302.576 OPERATING EXPENSES & MGMT F 13,277.91
Total : 13,277.91
49409 12/10/2019 001163 ZIGGY'S 1009743846 309.000.280.594 SUPPLIES FOR APPLEWAY TRAIL 99.98
Total : 99.98
36 Vouchers for bank code : apbank Bank total : 123,512.77
36 Vouchers in this report
I, the undersigned, do certify under penalty of perjury,
that the materials have been furnished, the services
rendered, or the labor performed as described herein
and that the claim is just, due and an unpaid
obligation against the City of Spokane Valley, and that
1 am authorized to authenticate and certify said claim.
Finance Director Date
Council member reviewed:
Mayor Date
Council Member Date
Total vouchers : 123,512.77
Page:
DRAFT
MINUTES
SPOKANE VALLEY COUNCIL REGULAR MEETING
FORMAL FORMAT
Spokane Valley City Hall Council Chambers
Spokane Valley, Washington
November 26, 2019
Mayor Higgins called the meeting to order at 6:00 p.m.
Attendance:
Councilmembers
Staff
Rod Higgins, Mayor
Pam Haley, Deputy Mayor
Brandi Peetz, Councilmember
Linda Thompson, Councilmember
Ben Wick, Councilmember
Arne Woodard, Councilmember
Sam Wood, Councilmember
Mark Calhoun, City Manager
John Hohman, Deputy City Manager
Cary Driskell, City Attorney
Chelsie Taylor, Finance Director
Mike Stone, Parks & Recreation Director
Bill Helbig, City Engineer
Erik Lamb, Deputy City Attorney
Glenn Ritter, Senior Engineer
Lesli Brassfield, Economic Dev. Specialist
Jeff Kleingartner, Public Information Officer
Mark Werner, Police Chief
Christine Bainbridge, City Clerk
INVOCATION: Prior to the invocation, Mayor Higgins asked for a few moments of silence in recognition
of the passing of Tony Lazanis, longtime resident and supporter of Spokane Valley and its incorporation.
Pastor Mathew Larson of the Advent Lutheran Church then gave the invocation.
PLEDGE OF ALLEGIANCE Council, staff, and the audience stood for the Pledge of Allegiance.
ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present.
APPROVAL OF AGENDA It was moved by Deputy Mayor Haley, seconded and unanimously agreed to
approve the agenda.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a
COMMITTEE, BOARD, LIAISON SUMMARY REPORTS
Councilmember Wood: no report.
Councilmember Peetz: said she attended the Central Valley School District Obsolete Book Sale; went to
the ribbon cutting/dedication for the Appleway Trail; attended the Chamber of Commerce annual meeting
where they honored the outgoing chair; and she extended congratulations for the Spokane Valley Police
Department's recent re -accreditation.
Councilmember Woodard: reported that he also attended the Appleway Trail ribbon cutting; went to the
Central Valley Community Connections event at their High School; said he was invited to a West Valley
City School robotics class presentation; attended the Widows Might appreciation lunch where he was asked
to speak on the topic of homelessness; and that he attended various Chamber events.
Councilmember Thompson: reported that the Spokane Valley Youth Voice met last week and decided to
narrow their focus on mental well-being; attended the NLC (National League of Cities) meeting in San
Antonio, Texas as part of their Crime Prevention & Public Safety Committee; said there was a great
presentation concerning firefighters nationwide suffering from PTSD (Post-traumatic Stress Disorder).
Regular Formal Council Meeting: 11-26-2019 Page 1 of 5
Approved by Council:
DRAFT
Councilmember Wick: said he attended the GSI (Greater Spokane, Inc.) economic forecast where he heard
that we have had one hundred consecutive months of economic strength, and that it is largely due to
consumer spending; attended the Visit Spokane meeting where the hoteliers are celebrating the year and
looking for a change in the legislative session for tourism; attended the Board of Health Executive
Committee where there was discussion about the hepatitis A outbreak, including two fatalities, and that all
those affected were homeless; attended the FMSIB (Freight Mobility Strategic Investment) Board meeting
where Deputy City Manager Hohman and City engineer Adam Jackson gave a great presentation on the
Pines Grade Separation Project, making a case to reactivate the project; he said the board was interested
but with the passing of initiative 976 it did not get re -activated, but didn't get cancelled either; he said the
project will be re-evaluated at the next budget call; said he also attended a AWC (Association of
Washington Cities) webinar regarding impacts of I-976; and said he met with Representative Ormsby along
with other Councilmembers.
Deputy Mayor Haley: she also mentioned I-976 and said that it will not affect the small transit agencies,
although paratransit could lose funding; she mentioned that the paratransit is now back on track and
operating on time; said there is a plan for ticketing machines to be available at bus stops to speed up things,
but the problem is cash use on buses is high and the machines will only accept cards.
MAYOR'S REPORT
Mayor Higgins stated he attended many of the previously mentioned events, and therefore had no additional
report.
PROCLAMATION n/a
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion: I move to approve the Consent Agenda.
a. Approval of claim vouchers on Nov 26, 2019, Request for Council Action Form total: $4,199,201.83
b. Approval of Payroll for Pay Period Ending Nov 15, 2019: $361,564.06
c. Approval of Resolution 19-017 Contracting with MRSC for Public Roster Process
It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the Consent Agenda.
NEW BUSINESS:
2. Resolution 19-018 Voicing Opposition to City Levied Income tax — Cary Driskell
It was moved by Deputy Mayor Haley and seconded to approve Resolution 19-018 voicing opposition to a
City Levied Income Tax. It was noted Councilmembers had a revised version on the dais. City Attorney
Driskell explained about the background of the topic as noted on his Request for Council Action form.
Mayor Higgins said he suggested this is a good opportunity to oppose the option of a local income tax, even
if allowed by the state, and mentioned the revised copy on the dais is from him. Councilmember Thompson
asked if resolutions can change in the future and Mr. Driskell replied that most things are subject to review
by future councils depending on the needs of the City, and Councils have a wide latitude to address issues.
Mayor Higgins explains the process, and then invited public comment.
Mr. Chris Cargill, Eastern Washington Director at Washington Policy Center, an independent research
center: he said as Council is aware, Council's constituents are strongly opposed to an income tax, and the
last ten times local and statewide voters voted on this issue, there was a resounding no; however, some
attorneys on the west side of the state think you still might want to adopt an income tax, and have taken
two different paths on this issue: a state and a local path; he explained that in the last legislative session
state lawmakers tried and failed to adopt an income tax starting with capital gains; he said they have
promised to bring this issue back in the next legislative session; he said the problem for them is that former
Supreme Court Justices, former attorneys general and former state governors have all concluded that that
would likely be ruled unconstitutional; he said the state Supreme Court has ruled that your income is your
Regular Formal Council Meeting: 11-26-2019 Page 2 of 5
Approved by Council:
DRAFT
property and therefore it must be taxed uniformly, which means flat and across the board; he said members
of the legislature are trying to give you the authority to implement local income taxes, and there was a bill
in the last legislative session to do that; he said that the Association of Washington Cities wants to give you
the authority as well, and he explained that the City of Seattle is the mechanism they hope will get them
there; that a few years ago the City of Seattle passed a graduated income tax which was shot down by the
courts, but the courts also said that as a city, you now have the authority to implement a local income tax
provided it is flat and across the board. Mr. Cargill said the issue is still working its way through the courts,
and Seattle indicates it will now try to approve a flat income tax; he said Olympia has also looked at a flat
income tax; he said that a few weeks ago Spokane took the opposite approach and passed proposition 2
with 73% support and passed in every precinct in the city; he said this Council can go along with the path
of Seattle and leave in place the possibility of a future local income tax, or can keep this city's competitive
advantage and go the way of Spokane and pass a ban or prohibition on a city income tax, which he said
Council has the authority to do.
Ms. Kristine Schuler, Spokane- said she supports this resolution and suggested maybe even doing this in
the form of an ordinance; said it could be changed in the future; she urged Council not to become like
Seattle; said this kind of tax ruins businesses and it is important to include as many logical reasons as you
can, in opposition to such a tax There were no further public comments.
Councilmember Wick asked for clarification on which version the motion applies to, and Deputy Mayor
Haley said the motion is for the one as amended, not the one originally in the council packet.
Councilmember Thompson said she hesitates using the word prohibit as we can't anticipate what could
come down the road in twenty-five or thirty years, and maybe there needs to be an option. Deputy City
Attorney Lamb said that in terms of prohibiting future councils from acting on an income tax, that the courts
have determined that Councils act in two capacities: purely governmental for the common good of all on
such things as taxation, and also in a proprietary function for specific benefits of the corporate entity; that
courts have state that when you have a governmental power at issue, a council action cannot absolutely
prohibit a future successive council from using and acting on that governmental authority; he cautioned
Council that using prohibit would be a very strong statement to this city's citizens, but from a practical legal
standpoint, said he is not sure if that is enforceable if a future council desires to repeal the resolution or take
action on an income tax; so it locks it in until council makes a different determination. Vote by acclamation:
In favor: unanimous. Opposed: none. Motion carried.
3. Motion Consideration: State Lobbyist Contract — Cary Driskell
It was moved by Deputy Mayor Haley and seconded to authorize the City Manager to .finalize and execute
the proposed agreement for state lobbying services with Gordon Thomas Honeywell. City Attorney Driskell
briefly explained the background of this contract, as noted in his previous administrative report November
19, and as contained in the November 26 Request for Council action Form. Mayor Higgins invited public
comment; no comments were offered. Vote by acclamation: In favor: unanimous. Opposed: none. Motion
carried.
4. Motion Consideration: Interlocal Agreement Barker Road Homes Sewer Project — John Hohman
It was moved by Deputy Mayor Haley and seconded to authorize the City Manager to enter into and execute
the Interlocal Agreement with Spokane County regarding the Barker Road Homes Sanitary Sewer Project.
Deputy City Manager Hohman explained that this is the fourth discussion of this particular cooperative
effort; that this would be a Spokane County project; he said we'd provide the initial design and funding to
carry out the project, and as noted with Council's previously approved resolution, we will formally
relinquish the City's 2020 and 2021 program year CDBG Spokane County set-aside in order to assist
eligible low and very low income homeowners with assessment and connection charges; and he mentioned
that the roles of each jurisdiction regarding financing, design and construction are included in the
agreement. Mr. Hohman also noted the availability of grants and a low interest loan program to assist
Regular Formal Council Meeting: 11-26-2019 Page 3 of 5
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residents in making that sewer connection. Mr. Hohman said we had anticipated using the aquifer protection
funds, but transferring those funds would have been very difficult as the County collects them and send us
a check twice a year; and we had already committed those funds to a different stormwater project; said most
of the money would be coming out of the street wear money associated with replacement of the roadway
in that area; and he added that the Spokane County Board of County Commissioners approved the interlocal
last week, and so we are looking for approval tonight. Councilmember Thompson asked who would be
tracking who can't afford to do the hookups and Mr. Hohman said staff will stay on top of that and can
report back if Council desires. Mayor Higgins invited public comment. Ms. Barb Howard, Spokane Valley:
said concerning senior citizens hooking up, that when she hooked up she couldn't afford it so the County
put a lien on her property, so when she and her husband pass and the property is sold, then the County
would get their money; said in this case she wouldn't be concerned as they are getting more help than she
and her husband did when they had to hook up. There were no further public comments. Vote by
acclamation: In favor: unanimous. Opposed: none. Motion carried.
PUBLIC COMMENTS: After explaining the process, Mayor Higgins invited public comment.
Ms. Kristine Schuler, Spokane- concerning the Martin v. Boise case, said that case will never be over -turned
as it is; that you can't criminalize homelessness; said if you live one year as a homeless person you can get
a free apartment; she cautioned Council not to go the path of Spokane as they are handling it all wrong as
there will never be enough shelters; said she likes the idea of a designated park and if someone wants to
camp, they can camp there and not just anywhere they want to.
Ms. Sarah Neelands, Spokane Valley: she mentioned Spokane working on creating a new center for the
homeless, but said that it should be a working center and people should clean sidewalks, or perform graffiti
abatement; said they are looking for a building and she hopes the City has some ideas; that she is aware of
a program in Ft. Worth Texas they call a clean state, and she said she calls her program the Spokes of a
Wheel, and said she would like to start with a warming center here and get a work force together.
Mr. Albert Merkel, Spokane Valley: regarding the procurement changes, said he thinks the city should
seriously consider not making the changes; thinks we can do better than doing sole source contracts and he
urged Council not to make the changes, but to emphasize more on competition which he said keeps prices
low.
Ms. Barb Howard, Spokane Valley: concerning the sewer hook-up, said when they did their sewer hookup
it was about $88.00 a month for the next 20 years; so if someone is on a fixed income, they could choose
to have the County put a lien on their property.
ADMINISTRATIVE REPORTS:
5. CenterPlace Roof — Mike Stone, Glenn Ritter; Steve Roth of Architects West
Parks & Recreation Director Stone started with the PowerPoint presentation, explaining the project
background, existing roof system, and that staff and Mr. Roth of Architects West, recommend and are
seeking Council consensus on the option of a standing seam metal roof. Staff and Mr. Roth went over the
pros and cons of the options as shown in the PowerPoint, as well as maintenance and cost. A question arose
about funding and Mr. Calhoun noted that all park related capital projects use fund 309, but this would have
to come from the general fund, and would require a 2020 budget amendment to tap into some of the
reserves. There was also some discussion about the current roof, what kind of roof is used on our City Hall,
warranties, installation, whether the prior roof or parts could be recycled, and of building in a contingency
plan. Mayor Higgins asked for Council consensus on option 2 — the standing seam metal roof; and all
Councilmembers concurred except Councilmember Wick.
Mayor Higgins called for a recess at 7:22 p.m.; he reconvened the meeting at 7:30 p.m.
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6. Marketing & Communications Report — Lesli Brassfield, Jeff Kleingartner
Ms. Brassfield briefly went over the five-year marketing plan and the three key strategies; the multi -channel
marketing and communications including video, website content, and social media; she mentioned digital
campaigns to promote such events as farmers market, Valleyfest, etc. Mr. Kleingartner then discussed the
aspects of social media including Facebook, Twitter, Linkedln, and Instagram; and they both discussed the
economic development website and the increased number of visitors; they noted our traditional media such
as the Hot Topic Quarterly newsletter, and the various print advertising, as well as radio advertising. Council
discussion included commenting about our positive educating of the public about what we do in the
community; the idea of promoting restaurant week; partnering with the County on similar things we both
do; and whether we are or could link with the School Districts; with Ms. Brassfield commenting that we
work closely with the school districts now especially in promoting our Parks & Recreation information,
which she said is one of the most popular sought after content on our website.
7. Procurement Code Amendment — Erik Lamb
Deputy City Attorney Lamb gave a brief background on proposed amendments to our purchasing and
contracting sections of our municipal code; and of the heavily regulated aspects of bidding; he noted that
the majority of the changes are in response to legislation passed this year concerning public works; and that
some of the proposed changes relate to the use of MRSC managing our rosters; and he briefed Council on
the proposed changes as noted in the ordinance draft. There was Council consensus to move this forward
to a first reading.
8. Advance Agenda — Mayor Higgins
There were no suggested changed to the Advance Agenda.
9. Department Reports
These reports were for information only and were not reported or discussed.
CITY MANAGER COMMENTS
Mr. Calhoun mentioned we received two grants for the Argonne and Montgomery Concrete Intersection
$2.7 million dollar project, with the grant coming in just under $2 million; he also noted that the December
3 meeting will be cancelled in recognition of Thanksgiving, so the next meeting will be December 10; and
reminded everyone of the 17th annual Celebration of Lights set for December 5, at 5:30 here at City Hall.
It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting
adjourned at 8:24 p.m.
ATTEST: L.R. Higgins, Mayor
Christine Bainbridge, City Clerk
Regular Formal Council Meeting: 11-26-2019 Page 5 of 5
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MINUTES
City of Spokane Valley
Special Council Meeting
Monday, December 9, 2019
2:00 p.m.
Spokane Valley City Hall Council Chambers
10210 E. Sprague Ave., Spokane Valley, Washington
Attendance:
Spokane Valley Council
Mayor Higgins
Deputy Mayor Haley
Councilmember Peetz
Councilmember Thompson
Councilmember Wick
Councilmember Woodard
ABSENT:
Councilmember Wood
Staff
Mark Calhoun, City Manager
John Hohman, Deputy City Manager
Cary Driskell, City Attorney
Erik Lamb, Deputy City Attorney
Mike Stone, Parks & Recreation Director
John Whitehead, Human Resources Manager
Christine Bainbridge, City Clerk
Others in Attendance:
Legislators: Senator Mike Padden, Representative Bob McCaslin
Lobbyist Briahna Murray of Gordon Thomas Honeywell Governmental Affairs
Approximately fifteen members from the public
Mayor Higgins called the meeting to order at 2:00 p.m. and welcomed everyone to the meeting.
City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Wood. It
was moved by Councilmember Woodard, seconded and unanimously agreed to excuse Councilmember
Wood from the meeting.
Mayor Higgins again thanked everyone for coming, and turned the meeting over to City Manager Calhoun.
Spokane Valley Legislative Agenda
City Manager Calhoun explained that he, City Attorney Driskell, and Ms. Briahna Murray, Lobbyist with
Gordon Thomas Honeywell, will be leading the discussion on the City's legislative agenda; and he brought
attention to the distributed copies of the flyers concerning the Pines Road project, and Initiative 976. After
Mr. Calhoun gave a brief summary of the Bridging the Valley Transportation Funding Request,
Councilmember Wick explained about some of the funding issues associated with the project, as well as
possible impacts on the project due to the passing of Initiative 976, with Senator Padden noting he is very
aware of those issues, and that he believes it is a good idea to keep that project front and center as it is the
number one unfunded priority project, and said he will keep pushing it through the respective leaders.
Councilmember Wick talked about other funds for this project, noting that we don't have any state funding
yet for this project. Senator Padden indicated with new development from the feds, there are more
possibilities; and he suggested reaching out to and working with Senator Maria Cantwell and Representative
Cathy McMorris Rodgers in working on additional suggestions for funding. Senator Padden said he would
also be happy to write letters of support to help eliminate or reduce some of the federal regulations
concerning projects and project funding. Representative McCaslin noted that Representative Frey, Chair of
the Transportation Committee, also has this project as #1 on his list.
Ms. Murray then spoke about the previous year's House transportation proposal and what is expected in
the next round, including that it is her understanding that the House will put together a project list but not
Special Council Meeting, State Legislators 12/09/2019 Page 1 of 3
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identify a revenue source; she said the goal is to make sure the Pines project is included in the conversations
for the next package, and said it is not likely something will pass for this session. Conversation went back
to mention of Representative Frye with Councilmember Wick asking how we could solicit Mr. Frye's
assistance. Senator Padden suggested making an appointment with Mr. Frye and to include himself as well
as Representative McCaslin. Councilmember Woodard further suggested this should be one of the
appointments set for the City Action days; and he stressed the importance of the project and of not losing
any funding on this or the Barker project. Senator Padden stated he will work closely with the leadership
of both transportation committees as well as with Ms. Murray, adding that sometimes it takes being awarded
multiple times before a project actually gets funding.
In moving back to the Legislative Agenda, City Manager Calhoun brought attention to the final paragraph
on the first page dealing with the I-90 Barker -to -Harvard Project Cost Overruns; he summarized the
paragraph, adding that this supports language we believe Senator Padden will be introducing in the next
legislative session. Senator Padden replied that it will be a proviso; that it has already been drafted and at
this point we have the support of the Chair and ranking members, and said he hopes it will go smoothly.
Mr. Calhoun told Senator Padden if he needs a letter from Spokane Valley, we'd be happy to oblige.
Mr. Calhoun then discussed the Sullivan Park Water Line request, after which Senator Padden said it sounds
like a worthy project, but this is the first he has heard of it and he that he has already committed on some
other capital projects; said funding is possible but it is limited on the supplemental on what you can do; said
sometimes the Senate does one request and the House does another, but said we can work at it. Mr. Calhoun
explained that this is a new request even though we have talked about this for several years, but the situation
is now different since we own the park, and currently there is a blank slate as we look forward for
development ideas. Councilmember Woodard also noted we can't develop that park without water, with
Mr. Calhoun noting that it is north of the UP Rail line so it is a fair distance. Councilmember Wick added
that having to go under the UP tracks is what makes it expensive; and agreed that regardless of the project
for that property, it will need water. Senator Padden mentioned Attorney Carroll, whom City Attorney
Driskell said he is familiar with, and that they can discuss this issue as well. Mr. Calhoun noted staff will
also draft a one-page flyer on this project as well. Senator Padden stated that the capital budget leadership
has communicated that they are looking for requests under $500,000 as they all recognize there is a lot of
competition and demand for those funds; and he suggested adding into the request the reasons why this is
necessary, as well as looking at other alternatives to reduce the cost.
City Attorney Driskell then discussed the `Economic Development Tools' item, and further explained that
Washington and Idaho have different regulations, with Washington's more difficult; and suggested working
to make it easier for businesses to locate here and be more successful. Senator Padden added that we also
want to make sure there aren't many negative or unusual impacts on growth, and he referenced the past
Condo Reform effort. Ms. Murray mentioned the idea of extending the .09 sales tax credit for economic
development to Spokane County, and that the legislature will be re -visiting that; she said Spokane County
was left out as one of the eligible counties when the tax credit was originally created, and said this fund can
be beneficial; and having a county located next to Idaho makes good sense to extend the credit to Spokane
County.
Mr. Driskell then explained the `Defend Local Control' item, in particular, to have local zoning control for
recreational marijuana; he also noted that there was a bill last year related to mandatory regulations on
allowing accessory dwelling units, and said we fought against that as we feel we should be able to identify
where those units can be located. Senator Padden noted another local control item is zoning density; said
there is scientific evidence showing how unhealthy a `pack'em and stack'em idea is with bigger buildings
and lots of housing; said our growth has been purposeful and organic and encourages people to move here.
Councilmember Thompson added that concerning economic development, we have to have enough housing
when businesses do locate here.
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Concerning the Protect and Restore Local State Shared Revenues item, City Manager Calhoun said this is
one of our annual requests; he said we get about $2.1 million in state revenue sharing and that we are
interested in protecting that, and as well, we want to restore the part concerning the Liquor Board profits
which were frozen in 2011. Representative McCaslin said it is his understanding that the Liquor and
Cannabis Board has been telling enforcement officers not to investigate any kind of money laundering; said
that is a huge source of revenue and said he knows personally of people seeing double bags of cash going
back and forth untagged; said we are missing accountability about the money coming in and where it is
going, and in the future we would need a bill to have the Board investigate and confiscate laundered money.
Concerning restoring that approximate $800,000, Ms. Murray said the proposal is to restore it gradually.
She also noted House Bill 1406 provided jurisdictions with a credit against the state sales tax for affordable
housing; and she spoke of a technical clarification in that bill concerning population and which population
figure should be used in the calculation: the figure from the census or from the Office of Financial
Management.
Concerning the item "Protect Businesses," City Attorney Driskell said, for example, a B&O tax is
regressive and harmful to businesses; he mentioned that there are some other state agencies like the
Department of Youth and Family Oversight program which changed regulations that were not helpful to
daycares. Senator Padden remarked that we are seeing more daycares close due to these regulations, and
Deputy Mayor Haley agreed that the regulations mean additional cost of trying to run a business, which
means the cost of daycare also increases. Representative McCaslin noted there is a huge cry for competitive
wages within the private child care businesses, and suggested there is no way for the private sector to keep
up with competitive wages, and said they are looking for ways to address that; said we have lost over 3,000
daycares state-wide in the last four years. Councilmember Peetz added that the minimum wage is also an
issue for small businesses.
There was also brief discussion about the statement on the legislative agenda that the 'City supports AWC
legislative agenda items' and City Manager Calhoun noting that we do so only when they serve the best
interests of Spokane Valley.
It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting
adjourned at 3:11 p.m.
ATTEST:
L.R. Higgins, Mayor
Christine Bainbridge, City Clerk
Special Council Meeting, State Legislators 12/09/2019 Page 3 of 3
Approved by Council:
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: December 17, 2019 Department Director Approval:
Check all that apply: ❑ consent
❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Second Reading Ordinance No. 19-021 adopting amendments to chapters
3.35, 3.40, 3.41, 3.42, 3.46, and 3.48 SVMC regarding purchasing and contracting
GOVERNING LEGISLATION: RCW 35A.11.030; RCW 35A.23.352; Chapter 39.04 RCW; Title 3
SVMC.
PREVIOUS COUNCIL ACTION TAKEN: Adoption of chapters 3.35 through 3.49 SVMC in 2015
relating to public contracting of all kinds in the City; amendments in 2018 related to State Legislative
amendments to public works purchasing and contracting. Staff provided an administrative report on the
proposed amendments to City Council on November 26, 2019. City Council heard a first reading on
December 10, 2019.
BACKGROUND: The City has adopted comprehensive purchasing code provisions to provide legal
authority and structure regarding public contracts for the City. The City's code, currently set forth in
chapters 3.35-49 SVMC, covers all public contracts, including public works contracts and non-public
works contracts. The distinction is notable as public works contracts are primarily governed by state law
and the City's code must comply with state requirements. Generally, state law requires the City to use
formal competitive bidding for large public works projects, but allows use of bidders off a "small works
roster" for small public works projects. Finally, the State Legislature has set limits for very small public
works projects and does not require competitive bidding below those limits.
In 2019, the State Legislature adopted a number of amendments to public works contracting requirements.
Staff are now proposing changes to the City's code to comply with the amendments. The State
amendments and proposed SVMC changes are generally as follows:
a. State amendment: Changes the lower cost threshold for when public bidding is required
from $65,000 to $116,155 for two or more crafts or trades are involved, and from
$40,000 to $75,000 for one craft or trade.
Proposed SVMC amendment: Amend chapter 3.42 SVMC to reference the increases to
"$75,000" and "$116,155 or such other maximum amounts as set forth in RCW
35.23.352." This will allow the threshold to automatically increase as the State increases
the threshold and allow the City to remain in compliance with State law without having
to continually amend the SVMC. Staff also propose increasing the minimum, under
which no bidding is required, from $15,000 to $25,000 to follow the increases set forth in
state law.
b. State amendment: Changes lowest responsible bidder definition to mean a) low bidder
who meets criteria of RCW 39.04.350 or b) second lowest bidder within 5% of the lowest
bidder, if City issues written finding that lowest bidder delivered project to City that was
late, over budget, or not up to specifications within the last three years and low bidder has
not shown how they can improve performance to meet specifications. If the City utilizes
the second lowest bidder, the City must provide an annual report to Washington
Department of Commerce that includes total number of bids awarded to certified
minorities or women contractors and describing how notice was provided to certified
minority or women contractors.
Proposed SVMC amendment: Amend definitions in SVMC 3.35.005 to add new
definition of "lowest responsible bidder."
c. State amendment: After an award is made, bid quotes shall be open for public
inspection by both telephonic and electronic request. Further, within two days after bid
opening, City must provide, if requested by bidder, copies of the bid received. City must
wait at least an additional two business days after providing requested copies before
executing the contract.
Proposed SVMC amendment: Amend chapters 3.40 and 3.41 SVMC to comply with
bid award, bid protest, and bid request requirements.
d. State amendment: The contract amount where use of the small works roster is
authorized is increased from $300,000 to $350,000.
Proposed SVMC amendment: Amend chapters 3.40 and 3.41 to reference increase to
$350,000 "or such other amount as set forth in RCW 39.04.155." This will allow the
small works roster limit to automatically increase as the State increases the limit and
allow the City to remain in compliance with State law without having to continually
amend the SVMC.
e. State amendment: Requires the City to equitably distribute opportunities under the
small works process.
Proposed SVMC amendment: Amend SVMC 3.41.040 to reference requirement to
equitably distribute opportunities under state law.
Other State amendments: The State also adopted an amendment to allow waiver of retainage under
RCW 60.28.011(1), in certain instances, but since such waiver requires City to assume all liability and
risk for nonpayment on the project if retainage is not collected, staff do not propose to include referencing
it within local code. The State also increased the amount for utilizing the limited public works process
from $35,000 to $50,000, but due to the bid limits for trades, staff did not believe it was necessary to
reference the amendment. Finally, the State Legislature has required the Capital Projects Advisory
Review Board (CPARB) to provide a report on statutory procedures for public works contracting. The
report must address issues such as better addressing inflation, considering more uniform procedures, and
rates of participation by contractor types.
Other Proposed SVMC Amendments:
In addition to amendments to comply with State Legislative changes, staff propose to amend the small
works roster, consultant rosters, and vendor lists to allow the City to contract for such services with any
public or private entity, such as MRSC. As discussed by Staff on November 19, 2019, staff believes there
are economic and operational benefits to using MRSC for roster services.
Finally, under SVMC 3.35.010, the City Manager's contract authority is currently set at $200,000. This
amount was originally set to match the amount for small works, and has not been amended in a number of
years. Since the State Legislature is proposing to amend the small works roster, staff propose to amend
the City Manager's contract authority to match the small works amount, which, as discussed above, is
currently $350,000.
OPTIONS: Move to approve, with or without further amendments; take other action deemed appropriate.
RECOMMENDED ACTION OR MOTION: Move to approve Ordinance No. 19-021, adopting public
works and purchasing amendments.
BUDGET/FINANCIAL IMPACTS: Not applicable.
STAFF CONTACT: Erik Lamb, Deputy City Attorney; Cary Driskell, City Attorney
ATTACHMENTS: Proposed Ordinance No. 19-021.
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
ORDINANCE NO. 19-021
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, AMENDING CHAPTERS 3.35, 3.40, 3.41, 3.42, 3.45, 3.46, AND 3.48 TO
COMPLY WITH AMENDMENTS ADOPTED BY THE 2019 STATE LEGISLATURE
RELATED TO PUBLIC WORKS AND TO AUTHORIZE THE CITY TO CONTRACT FOR
ROSTER SERVICES ASSOCIATED WITH PURCHASING REQUIREMENTS; AND OTHER
MATTERS RELATING THERETO.
WHEREAS, RCW Title 39 authorizes a city to adopt policies and procedures within its
jurisdiction for contracting and purchasing; and
WHEREAS, the City of Spokane Valley previously adopted Spokane Valley Municipal Code
provisions to provide for contracting and purchasing on behalf of the City; and
WHEREAS, in 2019, the Washington State Legislature adopted amendments to public works
procurement laws; and
WHEREAS, RCW 39.04.155, RCW 39.04.190, and chapter 39.80 RCW authorize the City to
award certain public works, consulting services, and vendor services through a roster process; and
WHEREAS, the City has determined that there are times when it may be in the best interest of the
City to contract with other entities to provide certain roster services.
NOW THEREFORE, the City Council of the City of Spokane Valley, Washington, ordains as
follows:
Section 1. Intent. The City of Spokane Valley City Council declares that the intent of this Ordinance is
to amend Chapters 3.35, 3.40, 3.41, 3.42, 3.45, 3.46, and 3.48 to (1) comply with amendments adopted by
the Washington Legislature related to public works, and (2) to authorize the City to contract for certain
roster services associated with public works, consultant, and vendor services.
Section 2. Amendment. Chapter 3.35 is hereby amended as set forth in Exhibit A.
Section 3. Amendment. Chapter 3.40 is hereby amended as set forth in Exhibit A.
Section 4. Amendment. Chapter 3.41 is hereby amended as set forth in Exhibit A.
Section 5. Amendment. Chapter 3.42 is hereby amended as set forth in Exhibit A.
Section 6. Amendment. Chapter 3.45 is hereby amended as set forth in Exhibit A.
Section 7. Amendment. Chapter 3.46 is hereby amended as set forth in Exhibit A.
Section 8. Amendment. Chapter 3.48 is hereby amended as set forth in Exhibit A.
Ordinance 19-021 Amending Public Works and Purchasing Codes Page 1 of 19
DRAFT
Section 9. Severability. If any part of this Ordinance is declared unenforceable, it shall not affect the
remainder.
Section 10. Effective Date. This Ordinance shall become five days after the City shall publish the
Ordinance, or a summary thereof, in the official newspaper of the City.
Adopted this day of December, 2019.
City of Spokane Valley
ATTEST:
L.R. Higgins, Mayor
Christine Bainbridge, City Clerk
Approved as to Form:
Office of the City Attorney
Date of Publication:
Effective Date:
Ordinance 19-021 Amending Public Works and Purchasing Codes Page 2 of 19
DRAFT
EXHIBIT A
Chapter 3.35
CONTRACT AUTHORITY
3.35.005 Definitions.
The terms defined in SVMC 3.35.005 shall apply to Chapters 3.35, 3.40, 3.41, 3.42, 3.45, 3.46,
3.47, 3.48, and 3.49 SVMC and shall have the following meanings:
"Architectural and engineering services" means professional services rendered by any person,
other than an employee of the City, contracting to perform activities within the scope of the
general definition of professional practice in Chapter 18.08, 18.43, or 18.96 RCW.
"Bid" means an offer submitted by a bidder to furnish services, labor, supplies, materials, goods,
equipment, and other property in conformity with the specifications, delivery terms, and
conditions, and other requirements included in the invitation for bids or otherwise required by
the City.
"Bid bond" means a bond or other appropriate bid proposal deposit as approved in advance by
the City, the purpose of which is to provide security to the City in the event the successful bidder
fails to enter into a contract with the City.
"Bidder" means a firm or individual who regularly maintains a place of business, transacts
business, solicits business, or maintains an inventory of merchandise for sale in, and whose
business is registered with, the City and who submits or has submitted a bid to the City.
"Bidding" means the procedure used to solicit quotations on price and delivery from prospective
suppliers of contractual services, materials, goods, and equipment which can be through either a
formal or informal competitive bid process.
"Capital equipment" means any equipment of the City having an initial value of $5,000 or more
and an estimated useful life of three or more years.
"Change orders" and "requests for additional work" mean a request for additional or alternative
services, work or procurement where there are changed conditions, a requirement that extra work
or service be performed, or such other circumstances that necessitate a modification to the
contract, and where such additional or alternative services, work, or procurement is in the best
interest of the City.
"City manager" means the city manager or designee.
"City property" means any property or equity interest in real or personal property held or owned
by the City.
"Consultant" means any person providing professional services to the City who is not an
employee of the City.
"Contractual services" means services provided by professional and general service contracts to
accomplish a particular project or service.
Exhibit A
DRAFT
"Person" means any individual, organization, group, association, partnership, firm, joint venture,
corporation, or any combination thereof.
"Public work" has the meaning set forth in RCW 39.04.010, as adopted or may be amended.
"Purchase" means the acquisition of supplies, materials, goods or equipment, and other property.
"Purchase order" means a written authorization calling on a vendor or supplier to furnish
supplies, materials, goods, equipment, and other personal property to the City with a promise for
payment to be made later.
"Purchasing agent" means a person who purchases supplies, materials, goods, equipment, and
other property on behalf of the City.
"Requisition" means a standard form providing detailed information as to quantity, description,
estimated price, possible vendors, fund account, signature, and other information necessary to
make purchasing decisions.
"Responsible bidder" means a bidder who meets the requirements set forth in RCW 39.04.350 as
adopted or may be amended. Additionally, a bidder shall prove by experience or information
furnished to the satisfaction of the city manager that current financial resources, production or
service facilities, service reputation and experience are adequate to make satisfactory delivery of
supplies of acceptable quality, equipment, or contractual services and who has not violated or
attempted to violate any provision of Chapter 3.35 SVMC. In addition to price, the City shall
take into account the following when determining the responsible bidder:
1. The ability, capacity, and skill of the bidder to perform the contract or provide the service
required;
2. The character, integrity, reputation, judgment, experience, and efficiency of the bidder;
3. Whether the contractor can perform the required work within the time specified by the
City;
4. Quality of the contractor's performance under previous contracts with the City or other
governmental entity; and
5. The previous and existing compliance by the contractor with laws relating to contracts or
services with the City.
The five supplemental criteria described above shall be included in the documents for all bids so
prospective bidders may be aware of such supplemental criteria. The City may include additional
supplemental criteria as provided in RCW 39.04.350 for particular projects as is determined
necessary.
"Lowest Responsible Bidder" means the responsible bidder who submits the lowest bid; or if all
of the criteria set forth in RCW 35.23.352(2) are met, the responsible bidder who submits the
second lowest bid, provided the bid is within five percent of the lowest bid and the second lowest
bidder meets the same criteria as the lowest bidder.
Exhibit A
DRAFT
3.35.010 Contract authority.
A. The city manager is authorized to enter into contracts, contract modifications, or change
orders without city council approval when the aggregate amount of the contract and all existing
contract amendments or change orders does not exceed $200,000the amount set forth in RCW
39.04.155 for small works, as adopted or amended; —subject to any increases authorized except
pursuant to SVMC 3.35.010(C).
B. Any contract, contract amendment, and/or change order in excess of the city manager's
authority shall require prior approval of the city council.
C. On contracts for which prior city council approval is required and received, the city manager
shall have authority to execute any amendments or change orders which, when aggregated, are
less than 15 percent of the original contract amount, or up to the amount set forth in RCW
39.04.155 for small works, as adopted or amended$200,000, whichever is less.
D. The city council finance committee is authorized to approve change orders on short notice
that are in excess of the amounts authorized in SVMC 3.35.010(C), in circumstances where such
a change order is necessary to avoid a substantial risk of harm to the City. In such an event, the
city manager shall provide appropriate information to the city council at its next regular meeting
setting forth the factual basis for the action.
E. Change orders shall only be approved if they are for additional or alternative services, work or
procurements that are within the scope of purpose and intent of the original bid and contract.
3.35.020 Rules and policy.
The city manager may develop rules, policies, and procedures to implement Chapters 3.35
through 3.49 SVMC.
3.35.030 Administration.
Under the direction of the city manager, the contracting and purchasing procedures shall be
administered pursuant to Chapters 3.35 through 3.49 SVMC and other applicable laws, including
all applicable state and federal laws. The city manager shall have the responsibility to:
A. Administer and maintain the contracting process and the purchasing system according to the
rules and regulations established or authorized by applicable ordinances and statutes.
B. Coordinate the negotiation, purchase, and disposition of all City supplies, materials, and
equipment in consultation with City staff.
C. Seek to obtain a competitive price on all City contracts or purchases by bidding, submitting
requests for proposals and qualifications, using a small works roster, consultant roster, and
vendor list, or negotiating on such contracts or purchases as appropriate, unless otherwise
specifically excluded Chapters 3.35 through 3.49 SVMC.
D. Prescribe and maintain such administrative policies, procedures, and forms as are reasonably
necessary to implement Chapters 3.35 through 3.49 SVMC.
E. Coordinate the inspection of all City -purchased equipment to ensure conformance with
specifications.
Exhibit A
DRAFT
F. Ensure that the small works roster(s), consultant roster(s), vendors list(s), and other records
needed for the efficient operation of the purchasing system are maintained.
G. Maintain the property inventory and fixed asset systems of the City.
H. Determine the need for any routine preventive maintenance contracts on various pieces of
equipment, and establish and maintain said maintenance contracts.
I. Periodically prepare a comprehensive list of surplus, worn out, or obsolete City -owned
equipment. Items which cannot be used or reassigned to another department shall be
recommended for disposal pursuant to SVMC 3.49.020.
3.35.040 Prohibited practices.
The following types of purchasing and bidding practices are hereby prohibited and may result in
disqualification of the bid, proposal, or procurement quote:
A. Collusion among Bidders. Any agreement or collusion among bidders, prospective bidders,
vendors or prospective vendors to either buy or sell or fix prices in restraint of free competition.
Such bidders or vendors may be subject to exclusion from future bidding or procurement
processes with the City when determined by the city manager to be in the best interests of the
City.
B. Disclosure of Formal Bid Contents. Any disclosure of information contained in the sealed bid
prior to bid opening, unless otherwise required pursuant to law. Notwithstanding anything herein
to the contrary, all bids submitted by bidders taking advantage of any information revealed
contrary to SVMC 3.35.040 shall become null and void.
C. Gratuities. In accordance with high standards of behavior, the acceptance of any gift or
gratuity in the form of cash, merchandise, or any other thing of value by an official or employee
of the City from any bidder, vendor or contractor, or prospective bidder, vendor, or contractor.
D. Employee -Owned Businesses. Obtaining City goods or services from businesses in which
City officials, employees, or their immediate family members have a majority ownership interest
or otherwise exceed the "interests" standards pursuant to Chapter 42.23 RCW.
E. Sale of Materials and Supplies. The City acquiring goods or services for any private party, or
selling its materials or supplies to City officials, employees or the public except when such
materials have been declared surplus and disposed of pursuant to Chapter 3.49 SVMC.
Exhibit A
DRAFT
Chapter 3.40
COMPETITIVE BIDDING
3.40.0105 Competitive bidding - General ' • • .. ! ! ! ! .
Washington state law governs competitive bidding requirements for public works. Chapters
3.40, 3.41, and 3.42 SVMC are specifically intended to comply with and be complementary to
applicable state law governing bidding requirements for and procurement of public works. To
the extent that any applicable SVMC provisions are in conflict with state law, state law shall
govern and control. Nothing herein shall excuse compliance with other applicable state laws.
3.40.010 Competitive bidding — Public work in excess of $350,000.
For public work contracts in excess of $3850,000, or such amount as provided pursuant to RCW
39.04.155 as adopted or may be amended, the following competitive bid process shall be used.
When using federal funds, the City shall also comply with all mandatory federal requirements.
A. Publication of Notice. Sealed bids shall be invited by a single publication in a newspaper of
general circulation at least 13 days before the date and time set for receiving such bids, and shall
include an estimate of the probable cost, together with a description of the work, and shall state
that plans/specifications may be obtained from the City, and include the manner, place, date, and
time for submitting a bid to the City. The city clerk shall also post notice of the request in a
public place.
B. Rejection of Bids. The city manager may reject, without cause, any and all bids and may re -
advertise for bids pursuant to the procedures herein described. If no bids are received on the first
call or any subsequent re -advertisement, the city manager may negotiate a contract with a
contractor at the lowest cost possible to the City.
C. Performance and Payment Bonds. Before entering into a contract for any public work or work
by contract on which prevailing wage is required to be paid, regardless of the amount of such
contract except as provided below, a performance bond and a payment bond shall be required in
such amounts as are reasonably necessary to protect the best interests of the City and to ensure
complete, proper and full performance of the contract and full payment of all laborers,
mechanics, and subcontractors and material suppliers. A performance bond and a payment bond
shall be required on all public work projects pursuant to RCW 39.08.010 through 39.08.030, as
adopted or amended. Performance and payment bonds shall be released upon completion of all
necessary performance and payment conditions.
Pursuant to RCW 39.08.010, for certain public works and works by contract on which prevailing
wage is required to be paid, at the contractor's option, the City may, in lieu of requiring payment
and performance bonds, retain a percentage of the contract amount until the later of 30 days after
final acceptance or until receipt of all necessary releases from the Washington State Department
of Revenue, the Employment Security Department, and the Washington State Department of
Labor and Industries and settlement of any labor, material, or tax liens filed pursuant to Chapter
60.28 RCW. This option is only available for contracts at the amount set forth in RCW 39.08.010
as adopted or hereafter amended. The amount retained by the City shall be the amount as set
forth in RCW 39.08.010. Retainage in lieu of payment and performance bonds may only be used
Exhibit A
DRAFT
by the City for contracts when the requirement of bonds substantially increases the cost of the
contract.
D. Bid Bonds. As a condition of bidding, a bid bond in the amount of five percent of the bid
amount shall be required. Such bid bond shall be required on all formally bid public work
construction projects, and shall be due at such time as the bid is submitted to the City. When the
contract is let, all bid bonds shall be returned to the bidders except that of the successful bidder,
which shall be retained until a contract is entered into and a bond to perform the work furnished
as provided above. If the successful bidder fails to enter into the contract in accordance with the
bid within 10 days from the date at which the bidder is notified of bid award, the bid bond shall
be forfeited.
E. Bid Protest. This section shall apply to all public works bids. The City shall comply with the
bid request and bid protest procedures set forth in RCW 39.04.105, as adopted or amended.
EF. Award of Bid. Except as otherwise provided herein, the City will accept the bid of the lowest
responsible bidder. If no proposals are received, City staff shall not be required to resubmit for
additional proposals, but may negotiate with any available contractor.
G. Award to Other Than Low Bidder. When the bid award is not given to the lowest responsible
bidder, a full and complete statement of the reasons shall be prepared by the city manager and
placed in the City file relating to the transaction.
3.40.020 Exemptions to competitive bidding requirements.
The following types of purchases are exempt from competitive bidding requirements. The factual
basis for any purchase deemed exempt pursuant to SVMC 3.40.020(A) through (C) shall be filed
with the contract with the city clerk and shall be open to public inspection.
A. Sole Source or Equipment Repair. Purchases which by their nature are not adapted to
competitive bidding, such as purchases which are clearly and legitimately limited to a single
source, and contracts to repair equipment owned by the City which may be more efficiently
accomplished by a certain person or firm with previous experience on the equipment.
B. Special Facilities or Market Conditions. Purchases involving special facilities or market
conditions that generally relate to acquisition of unique facilities that may be specially
manufactured or not otherwise generally available. Special market conditions may require
immediate acquisition based upon a favorable offer, including, but not limited to, liquidation
sales, public or private party offers, and similar circumstances where the acquisition can be
obtained at below-market value.
C. Emergency Public Work Projects. In the event that an emergency should arise which requires
immediate action on the part of the City to protect the health, safety, or welfare of the citizens of
the City and where it is not possible to timely adhere to the bidding practices set forth above, the
person authorized by state law or otherwise designated by the city council to act in the event of
an emergency may declare an emergency situation exists, waive competitive bidding
requirements, and award all necessary contracts to address the emergency situation. If a contract
is awarded pursuant to SVMC 3.40.020(C) without bidding due to an emergency, a written
finding of the existence of an emergency shall be made by the governing body or its designee
and duly entered of record no later than two weeks following the award of the contract.
Exhibit A
DRAFT
For purposes of SVMC 3.40.020(C), an emergency means unforeseen circumstances beyond the
control of the City that either: (1) present a real immediate threat to the proper performance of
essential functions; or (2) will likely result in material loss or damage to property, bodily injury,
or loss of life if immediate action is not taken.
D. Auction. The purchase of supplies, materials, or equipment not exceeding a cost of $200,000
through auctions conducted by the government of the United States or any agency thereof, any
agency of the state of Washington, any municipality or other government agency, or any private
party may be authorized by the city manager if the item may be obtained at a competitive cost.
E. Exchanges. By mutual agreement, the City may exchange supplies, materials, services, or
equipment with other public agencies.
Exhibit A
DRAFT
Chapter 3.41
SMALL WORKS ROSTER
3.41.010 Small works roster.
The city clerk shall maintain one or more small works rosters comprised of contractors who (A)
have requested to be on the roster, and (B) are properly licensed or registered to perform
contracting work in the state of Washington. The City Clerk may maintain the small works
roster(s) by (1) contracting with public or private entities to maintain such roster(s) on behalf of
the City, or (2) through compliance with the procedures set forth in this chapter. Use of a small
works roster by contract shall comply with the procedures set forth in state law. Use of a small
works roster by contract shall not excuse performance with any other contracting requirements of
this chapter or state law, such as requirements for performance and payment bonds.
-A small works roster may be used in lieu of formal sealed competitive bid procedures to award
contracts for public work where the estimated cost of the work is $350,000 $300,000 or less or
such other amount as set forth in RCW 39.04.155 as adopted or amended. Small works rosters
shall be maintained pursuant to the laws of the state of Washington as now enacted or hereafter
amended.
3.41.020 Creation of separate small works rosters.
The City may elect to establish small works rosters for different specialties or categories of
anticipated work with such rosters making distinctions between contractors based upon such
specialties or work.
3.41.030 Maintenance of small works roster.
Small works rosters shall be maintained as follows:
A. At least once per year, the city clerk shall publish in a newspaper of general circulation a
notice of the existence of the small works roster(s) and soliciting the names of contractors for
such small works roster(s). The city clerk shall place on each small works roster the names of
qualified contractors who respond to the published notice requesting to be included on each
small works roster. Thereafter, the city clerk shall add to each small works roster the names of
contractors who submit a written request and appropriate records.
B. In order to be included on a small works roster, the contractor shall supply information on a
contractor qualification form developed by the City. The contractor qualification form shall
include, at a minimum, the name, address, e-mail address and phone number of the contractor,
the contractor's Washington registration number, the contractor's insurance company, the
contractor's bonding company, and the contractor's area or areas of work.
3.41.040 Use of small works rosters.
A. The City may utilize a small works roster when seeking to construct any public work or
improvement with an estimated cost including labor, material, supplies, and equipment of
$350,000 $300,000 or less, or such other amount as set forth in RCW 39.04.155 as adopted or
may be amended.
B. Procedures shall be established for securing quotations from contractors on the appropriate
small works roster to ensure that a competitive price is established and to award contracts to the
Exhibit A
DRAFT
lowest responsible bidder, as provided in SVMC 3.41.040(C). Invitations for bids shall include
the scope and nature of the work to be performed as well as materials and equipment to be
furnished. Detailed plans and specifications need not be included in the invitation. Quotations
shall be invited from all appropriate contractors on the appropriate small works roster.
C. When awarding a contract for work from a small works roster, the City shall award the
contract to the lowest responsible bidder. However, the City reserves the right under applicable
law to reject any or all bids and to waive procedural irregularities in the bid or bidding process.
D. The City may receive bids in writing, which may be submitted electronically. The time and
date of receipt shall be recorded to ensure all bids are presented in a timely fashion for review
and consideration. After expiration of the time and date for submission of all bids or quotations,
the City shall review the bids submitted and either offer a contract to perform the public work or
reject all bids. If no proposals are received, City staff shall not be required to resubmit for
additional proposals, but may negotiate with any available contractor.
E. The City shall comply with applicable state law requirements to equitably distribute bids to
qualified contractors.
F. Immediately after an award is made, the bid quotations obtained shall be recorded, open to
public inspection, and available by telephonic or electronic request.
G. The City shall post on the City's website a list of the contracts awarded pursuant to Chapter
3.41 SVMC at least once every year. The list shall contain the name of the contractor or vendor
awarded the contract, the amount of the contract, a brief description of the type of work
performed or items purchased under the contract and the date it was awarded. The list shall also
state the location where the bid quotations for these contracts are available for public inspection.
FH. A contract awarded from a small works roster under Chapter 3.41 SVMC need not be
advertised in a legal newspaper of general circulation. Immediately after an award is made, the
bid quotations shall be recorded, open to public inspection, and available by telephone inquiry.
KT. Performance and Payment Bonds. Before entering into a contract for any public work or
work by contract on which prevailing wage is required to be paid, regardless of the amount of
such contract except as provided below, a performance bond and a payment bond shall be
required in such amounts as are reasonably necessary to protect the best interests of the City and
to ensure complete, proper and full performance of the contract and full payment of all laborers,
mechanics, and subcontractors and material suppliers. A performance bond and a payment bond
shall be required on all public work projects, as provided for and in the manner set forth in RCW
39.08.010 through 39.08.030, as adopted or amended. Performance and payment bonds shall be
released upon completion of all necessary performance and payment conditions.
Pursuant to RCW 39.08.010, for certain public works and works by contract on which prevailing
wage is required to be paid, at the contractor's option, the City may, in lieu of requiring payment
and performance bonds, retain a percentage of the contract amount until the later of 30 days after
final acceptance or until receipt of all necessary releases from the Washington State Department
of Revenue, the Employment Security Department, and the Washington State Department of
Labor and Industries and settlement of any labor, material, or tax liens filed pursuant to Chapter
Exhibit A
DRAFT
60.28 RCW. This option is only available for contracts at the amount set forth in RCW 39.08.010
as adopted or hereafter amended. The amount retained by the City shall be the amount as set
forth in RCW 39.08.010. Retainage in lieu of payment and performance bonds may only be used
by the City for contracts when the requirement of bonds substantially increases the cost of the
contract.
Exhibit A
DRAFT
Chapter 3.42
PUBLIC WORK CONTRACTS
3.42.010 Public work equal to or less than ', 75,000 for one trade and $116,1554198 for
two or more trades and greater than $125,000.
When entering into a contract for public work equal to or less than $75,000 $10,000 if only one
trade or craft is involved, or $116,155 $65,000 if two or more trades are involved, or such other
maximum amounts as set forth in RCW 35.23.352 as adopted or may be amended, but greater
than $4-25,000, the responsible department shall obtain three or more proposals for the public
work required, select the lowest responsible proposal, and maintain a record of the process
followed. Alternatively, the department may utilize the small works roster and process pursuant
to Chapter 3.41 SVMC. If less than three proposals are received, City staff shall not be required
to resubmit for additional proposals, but shall select from the proposals submitted. If no
proposals are received, City staff shall not be required to resubmit for additional proposals, but
may negotiate with any available contractor.
3.42.020 Public work equal to or less than $245,000.
When entering into a contract for public work in an amount equal to or less than $425,000, the
responsible department is encouraged, but is not required, to use a competitive bidding process,
including obtaining three proposals pursuant to SVMC 3.42.010, or using the small works roster
and process pursuant to Chapter 3.41 SVMC. If a competitive process is not utilized, the
responsible department shall seek to achieve maximum quality at minimum cost by making an
award based on its experience and knowledge of the market.
3.42.030 Exception to selection processes.
If a situation should arise which requires immediate action on the part of the City to protect the
best interests of the City or the health, safety or welfare of the citizens of the City, and where it is
not possible to timely adhere to the procedures set forth in SVMC 3.42.010 and 3.42.020, the
selection procedures set forth in Chapter 3.42 SVMC may, with prior approval of the city
manager, be waived by the department director, and the contract may be awarded without
following the procedures set forth in SVMC 3.42.010 and 3.42.020. The circumstances giving
rise to such waiver shall be documented in writing.
3.42.040 Performance and payment bonds.
Before entering into a contract for any public work or work by contract on which prevailing
wage is required to be paid, regardless of the amount of such contract except as provided below,
a performance bond and a payment bond shall be required in such amounts as are reasonably
necessary to protect the best interests of the City and to ensure complete, proper and full
performance of the contract and full payment of all laborers, mechanics, and subcontractors and
material suppliers. A performance bond and a payment bond shall be required on all public work
projects, pursuant to and in the manner set forth in RCW 39.08.010 through 39.08.030, as
adopted or amended. Performance and payment bonds shall be released upon completion of all
necessary performance and payment conditions.
Pursuant to RCW 39.08.010, for public works and works by contract on which prevailing wage
is required to be paid, at the contractor's option, the City may, in lieu of requiring payment and
performance bonds, retain a percentage of the contract amount until the later of 30 days after
Exhibit A
DRAFT
final acceptance or until receipt of all necessary releases from the Washington State Department
of Revenue, the Employment Security Department, and the Washington State Department of
Labor and Industries and settlement of any labor, material, or tax liens filed pursuant to Chapter
60.28 RCW. This option is only available for contracts at the amount set forth in RCW 39.08.010
as adopted or hereafter amended. The amount retained by the City shall be the amount as set
forth in RCW 39.08.010. Retainage in lieu of payment and performance bonds may only be used
by the City for contracts when the requirement of bonds substantially increases the cost of the
contract.
Exhibit A
DRAFT
Chapter 3.45
ARCHITECTURAL AND ENGINEERING SERVICES
3.45.010 Consultant roster for architectural and engineering services.
Annually, or in response to specific projects or work as set forth below, the City shall encourage,
through notice published in a newspaper of general circulation, architectural and engineering
firms to submit a statement of qualifications and performance data which can be used to select
firms that provide services to the City. The city clerk shall maintain the consultant roster for
architectural and engineering services, to be called the "consultant roster for architectural and
engineering services" or such other title as may be appropriate, and shall further maintain all
statements of qualifications submitted, all of which shall be available for public inspection.
Alternatively, the City Clerk may maintain the consultant roster by contracting with public or
private entities to maintain such roster(s) on behalf of the City. The city manager shall establish
procedures for the maintenance and use of the consultant roster.
3.45.020 Selection process — Consultant roster for architectural and engineering services
for contracts up to $100,000 — Request for qualifications for contracts over $100,000.
A. For contracts up to $100,000, the City may use the consultant roster for architectural and
engineering services, or may use the formal request for qualifications process pursuant to
subsection B of this section to select a consultant.
B. For contracts over $100,000, the City shall, at least 13 days prior to contracting for
architectural or engineering services, publish a notice stating the specific project or scope of
work or announce generally the category or type of professional services required. The notice
shall contain the name and address of a City representative who can provide information and
details on the request for qualifications or request for proposals.
3.45.030 Procurement of architectural and engineering services.
A. The City shall utilize the following process for procurement of architectural and engineering
services:
1. If the City elects to use the consultant roster for architectural and engineering services, the
City shall review the current statements of qualifications on file with the city clerk, and shall
conduct discussions with one or more firms regarding anticipated scope of services and the
consultant's ability to provide such services. If the City elects to use a combination of
consultants from the consultant roster for architectural and engineering services and a more
formal request for qualifications process, the City shall review both current statements on
file and statements submitted in response to the notice for the request for qualifications.
2. If the City elects to use the more formal request for qualifications process, the City shall
review statements submitted in response to the notice pursuant to SVMC 3.45.020(B) and
shall conduct discussions with one or more firms regarding anticipated scope of services and
the consultant's ability to provide such services.
3. The City may conduct interviews with the top three qualified consultants on non -federally
funded projects. The City shall conduct interviews with the top three qualified consultants on
federally funded projects.
Exhibit A
DRAFT
B. The City shall select the most highly qualified firm to provide the services based upon the
criteria set forth below and in the request. The evaluation criteria include, but are not limited to:
1. The ability of the firm to provide the requested services;
2. The scope of work or methods to furnish the services;
3. Qualifications, experience, and references;
4. Performance under previous contracts with the City; and
5. Such other information as deemed relevant.
After identification of the most highly qualified firm, the City shall request a fee proposal from
the firm and thereafter proceed to negotiate a contract at a price which is determined by the City
to be fair and reasonable. In making this determination, the City shall evaluate the estimated
value of the services, the scope, complexity, and nature of the request. If the City is unable to
negotiate a fair and reasonable price for services, negotiations shall be terminated and the next
most qualified firm shall be selected.
C. When the parties have reached a fair and reasonable price, and depending upon the amount of
the contract, the city manager, or when appropriate the city council, shall review and, if they so
choose, authorize the contract. During the negotiation process, the selected firm shall not contact
any member of the city council to discuss the fee for services unless otherwise authorized.
The City reserves the right to cancel any request for qualifications or proposals. The request for
qualifications or proposals shall not be deemed an offer of contract nor shall any firm be entitled
to recover any cost associated with preparing a response.
3.45.040 Emergency and limitation.
Nothing contained herein shall limit or prevent the City from procuring architectural or
engineering services in the event of an emergency. This chapter shall be expressly limited to the
professional services identified herein.
Exhibit A
DRAFT
Chapter 3.46
NON -ARCHITECTURAL AND ENGINEERING SERVICES
3.46.010 Contracts for services.
A. Chapter 3.46 SVMC shall not apply to architectural and engineering services, the
procurement of which is governed by Chapter 3.45 SVMC.
B. When entering into a contract for services where the contract is (1) expected to exceed
$100,000 or (2) expected to be greater than $15,000 and expected to be effective for more than
one year, a competitive selection process shall be used. This process may include a "request for
qualifications" or "request for proposals" process or formal competitive bidding procedures
pursuant to SVMC 3.40.010.
C. When entering into a contract for services where the contract is not expected to exceed
$100,000, is expected to be greater than $15,000, and is not expected to be effective for more
than one year, the responsible department shall obtain three or more proposals for the services
required, select the lowest responsible proposal, and maintain a record of the process followed.
The responsible department may use the consultant roster pursuant to SVMC 3.46.020 to obtain
proposals.
D. When entering into a contract for services where the contract is not expected to exceed
$15,000, the responsible department is encouraged, but is not required, to use a competitive
selection process, such as obtaining three proposals pursuant to SVMC 3.46.010(C). If a
competitive process is not utilized, the responsible department shall seek to achieve maximum
quality at minimum cost by making an award based on its experience and knowledge of the
market.
3.46.020 Consultant roster for non -architectural and engineering services.
Annually, or in response to specific projects or work as set forth above, the City shall encourage,
through notice published in a newspaper of general circulation, non -architectural and engineering
firms to submit a statement of qualifications which can be used to select firms that provide
services to the City. The city clerk shall maintain the consultant roster for non -architectural and
engineering services, to be called the "consultant roster for non -architectural and engineering
services" or such other title as may be appropriate, and further shall maintain all statements of
qualifications submitted, all of which shall be available for public inspection. Alternatively, the
City Clerk may maintain the consultant roster by contracting with public or private entities to
maintain such roster(s) on behalf of the City. The city manager shall establish procedures for the
maintenance and use of the consultant roster for non -architectural and engineering services.
3.46.030 Exception to selection processes.
A. Notwithstanding SVMC 3.46.010 and 3.46.020, when contracting for services which have
historically and traditionally been considered professional services, such as attorneys and
accountants, the responsible department may, when determined to be in the best interest of the
City, obtain such services by negotiation without going through a competitive procurement
process. Such services significantly rely upon the quality of expertise provided, rather than the
cost of service.
Exhibit A
DRAFT
B. If a situation should arise which requires immediate action on the part of the City to protect
the best interests of the City or the health, safety or welfare of the citizens of the City, and where
it is not possible to timely adhere to the procedures set forth in SVMC 3.46.010, the selection
procedures set forth in Chapter 3.46 SVMC may, with prior approval of the city manager, be
waived by the department director, and the contract may be awarded without following the
procedures set forth in SVMC 3.46.010. The circumstances giving rise to such waiver shall be
documented in writing within 14 days.
Exhibit A
DRAFT
Chapter 3.48
VENDOR LIST — PURCHASE ORDERS
3.48.010 Use of vendor list.
A vendor list is authorized and maintained for the purchase of goods, equipment, and supplies in
an amount less than $40,000. The vendor list shall be maintained by the city clerk.
3.48.020 Advertising for vendor list.
At least annually, the City shall publish in a newspaper of general circulation a notice of the
existence of a vendor list for purchases of goods, equipment, and supplies and solicit the names
of vendors who wish to be added to the list. Alternatively, the City Clerk may maintain the
vendor list by contracting with public or private entities to maintain such list(s) on behalf of the
City. The city manager shall establish policies and procedures to ensure that a competitive price
is established and for purchasing from the vendor list.
3.48.030 Purchase orders.
Purchase orders shall be used for the purchase of goods, equipment, and supplies with a
cumulative cost of $1,000 or more per purchase. The responsible department shall receive prior
written approval from the city manager for the use of a purchase order to purchase goods,
equipment, and supply items in an amount greater than $20,000. All purchase orders shall be
accompanied by any applicable vendor bid or quote documentation. No purchase order is
required for the purchase of assets or consumable goods when required as part of preapproved
projects, for services, or for utility payments by the City. The city manager shall establish
policies and procedures governing the use of purchase orders.
Exhibit A
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: December 17, 2019
Check all that apply: ['consent ❑ old business
❑ information ['admin. report
Department Director Approval:
® new business ❑ public hearing
❑ pending legislation ['executive session
AGENDA ITEM TITLE: Proposed Resolution #19-019 Amending Fees for 2020
GOVERNING LEGISLATION: The Master Fee Schedule setting 2019 fees was established via
Resolution #18-010 and was adopted by the City Council on December 11, 2018.
PREVIOUS COUNCIL ACTION TAKEN: On December 10, 2019, Council considered an
Administrative Report on the proposed resolution establishing 2020 fees. No formal action has
been taken to date. Revenues generated by the fee resolution in 2020 account for:
• $3,039,000 or 6.29% of total General Fund recurring revenues of $48,281,800.
• $1,900,000 or 97.94% of total Stormwater Management Fund recurring revenues of
$1,940,000.
BACKGROUND: Part of the annual operating budget development process involves City
Departments reviewing the Master Fee Schedule that is currently in place, and determining
whether changes in the fees charged and/or language used in the governing resolution should be
altered. Recommended changes to the fee schedule are as follows:
• Under Schedule A — Planning — Add an item small cell permit application fees. Fees of $500
for up to five small cell sites, with an additional $100 for each site beyond five, which is
consistent with guidance from the Federal Communications Commission (FCC).
• Under Schedule C — Parks and Recreation — The Parks and Recreation Department is
proposing some changes to the fee schedule in order to clarify and simplify various fees
related to CenterPlace and parks:
o Aquatics:
■ Increase swimming lesson to $40 from $35
■ Increase swim team fee to $60 from $45
o CenterPlace:
■ (Add) Executive Conference Room %2 day rental - $156 per 4 hours
■ (Add) Executive Conference Room full day rental - $416 per day
o West Lawn and CenterPlace
■ (Add) West Lawn Weddings — 2 hours - $1,000 (CenterPlace Reception)
o Miscellaneous
■ (Expand) Cleanup fee for groups bringing their own food in on Sundays
• Groups under 30 in small meeting room - $52
• Groups under 150 in large meeting room or lounge - $210
• Groups over 150 in Great Room - $500
o Picnic Shelter Reservation
■ Browns (up to five hours) - $84 (new shelter so fee is consistent with other shelters)
o (Delete) Valley Mission Horse Arena Fee
o Revise Damage Deposit to state Refundable Facility/Pool Damage Deposit
o (ADD) Undeveloped Balfour Park Rental/Use - $500 per day
OPTIONS: Move to approve the updated fee resolution changes as presented this evening, with
or without further modifications.
RECOMMENDED ACTION OR MOTION: Move to approve Resolution #19-019 repealing and
replacing Resolution 18-010, and approving the Master Fee Schedule for 2020.
BUDGET/FINANCIAL IMPACTS: The proposed changes are not expected to have a significant
impact on 2020 revenues.
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS:
• Email from City Attorney's Office that provides details for the addition of the small cell permit
application fees.
• Memo from the Parks and Recreation Department that provides a detailed description and
rationale for proposed fee changes.
• Resolution #19-019 — clean copy and redlined version.
Chelsie Taylor
From: Erik Lamb
Sent: Tuesday, November 12, 2019 9:55 AM
To: Chelsie Taylor; Jonathan Lakey
Cc: Jenny Nickerson
Subject: Fee Resolution
Attachments: Resolution 18-010 Fee Resolution Clean Draft small cell addition 11.7.19....docx
Chelsie and Jonathan,
Sorry for the delay in getting this to you. Please see the attached resolution for a proposed change on small cells, and
the support below to include in the RCA.
From time to time, the City receives applications for permits for Small Cell Wireless Facilities. These applications are
subject to heavy federal regulation. Recently, the Federal Communications Commission ("FCC"), published its Third
Report and Order ("Order"), clarifying how much a locality may charge providers for these applications. The Order states
that fees charged must be a "reasonable approximation of the state or local government's [actual] costs." The FCC also
identified that a fee of $500 for a small cell application with up to five small cell sites, with an additional $100 for each site
beyond five is presumptively "reasonable". Staff has reviewed the time and expense for reviewing small cell permits and
determined that utilizing the FCC's safeharbor will allow the City to recoup appropriate fees while also still complying with
the FCC Order.
Please let me know if you have any questions.
Erik
Erik Lamb 1 Deputy City Attorney
10210 E. Sprague Avenue 1 Spokane Valley, WA 99206
(509) 720-5030 1 elamb@spokanevalley.org
.000 Va11ey
This email and any attachments may be subject to disclosure pursuant to Washington State's Public Record Act, chapter 42.56 RCW.
Confidentiality Notice: The information contained in this email and any accompanying attachment(s) is intended only for the use of the
intended recipient and may be confidential and/or privileged. If any reader of this communication is not the intended recipient, unauthorized
use, disclosure or copying is strictly prohibited, and may be unlawful. If you have received this communication in error, please immediately
notify the sender by return email, and delete the original message and all copies from your system. Thank you.
1
s
11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall@spokanevalley.org
Memorandum
To: City Council Members; Mark Calhoun, City Manager
From: Michael D. Stone, CPRP, Director of Parks and Recreation
Date: December 10, 2019
Re: 2020 Fee Resolution Proposals
The Parks and Recreation Department would like to propose some changes to the
current fee resolution for 2020. These new fee proposals are being submitted in an effort
to clarify and simplify various fees related to Aquatics, CenterPlace or Parks as well as
improving our customer service. The proposed fees are necessary due to the addition of
new facilities, maintaining cost recovery, area competiveness or the elimination of
facilities.
Proposed Changes under the following fee resolution categories:
• Aquatics
o Swimming Lessons - $40
o Swim Team Fee - $60
• CenterPlace
o (Add) Executive Conference Room 1/2 day rental - $156 per 4 hours
o (Add) Executive Conference Room full day rental - $416 per day
• West Lawn and CenterPlace
o (Add) West Lawn Weddings — 2 hours - $1,000 (CenterPlace Reception)
• Miscellaneous
o (Replace ex. with this) Cleanup fee for groups bringing their own food in on
Sundays
■ Groups under 30 in small meeting room - $52
■ Groups under 150 in large meeting room or lounge - $210
■ Groups over 150 in Great Room - $500
• Picnic Shelter Reservation
o Browns (up to five hours) - $84 (new shelter so fee is consistent with other
shelters)
• (Delete) Valley Mission Horse Arena Fee
1
• (Add) Undeveloped Balfour Park Rental/Use - $500 per day
• (Revise) Refundable Damaqe Deposit to read Refundable Facility/Pool Damaqe
Deposit
If you have any questions, or need additional information, please let me know. Thank
you.
2
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
RESOLUTION NO. 19-019
A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, REPEALING AND REPLACING RESOLUTION 18-010, AND APPROVING
THE 2020 MASTER FEE SCHEDULE, AND OTHER MATTERS RELATING THERETO.
WHEREAS, it is the general policy of the City to establish fees that are reflective of the cost of
services provided by the City; and
WHEREAS, the City uses a resolution to establish the schedule of fees for City programs, permits
and services, and periodically the fee resolution and fee schedule must be amended to incorporate new or
modified services; and
WHEREAS, Council desires to amend the resolution and accompanying fee schedule.
NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane
County, Washington, as follows:
Section 1. The amendments needed at this time are incorporated into the attached schedules and
include new fees and changes to existing fees.
Section 2. Repeal. Resolution 18-010 is hereby repealed in its entirety.
Section 3. Effective Date. This Resolution shall be in full force and effect January 1, 2020.
Approved this 17th day of December, 2019.
ATTEST: CITY OF SPOKANE VALLEY
Christine Bainbridge, City Clerk L.R. Higgins, Mayor
Approved as to form:
Office of the City Attorney
Resolution 19-019 Amending Fee Schedule for 2020 Page 1 of 14
DRAFT
MASTER FEE SCHEDULE
Fee Schedule Page No.
Schedule A: Planning 3
Schedule B: Building 5
Schedule C: Parks and Recreation 10
Schedule D: Administrative 13
Schedule E: Other Fees 14
Schedule F: Police Fees 14
Resolution 19-019 Amending Fee Schedule for 2020 Page 2 of 14
DRAFT
MASTER FEE SCHEDULE
Schedule A — Planning
AMENDMENTS
Comprehensive Plan Amendment
Zoning or other code text amendment
APPEALS
Appeal of Administrative Decision
Appeal of Hearing Examiner Findings
Transcript/record deposit on Appeals of Hearing Examiner Decisions
Appeal of Administrative Decision - Code Enforcement Final Decision
pursuant to chapter 17.100 SVMC
ENVIRONMENTAL REVIEW
STATE ENVIRONMENTAL POLICY ACT (SEPA)
Single Dwelling (when required)
All other developments
Environmental Impact Statement (EIS) Review, minimum deposit
Addenda of existing EIS Review
SHORELINE
Substantial Development Permit
Shoreline Exemption
CRITICAL AREAS
Floodplain Permit not associated with a subdivision
Floodplain Permit associated with a subdivision
Small Cell Permit Application
$500.00 for up to five
OTHER PERMITS
Home Occupation Permit and Accessory Dwelling Units (ADU)
Conditional Use Permit
Temporary Use Permit
LAND USE ACTIONS
Subdivisions
Preliminary plat
Final Plat
Time extensions — file review and letter
Short Plats
Preliminary 2 to 4 lots
Final plat 2 to 4 lots
Preliminary plat 5 to 9 lots
Final plat 5 to Slots
Time extensions — file review and letter
Resolution 19-019 Amending Fee Schedule for 2020
FEE AMOUNT
$1,500.00
$1,500.00
$1,050.00
$315.00
$157.00
$500.00 unless otherwise
waived pursuant to SVMC 17.110
sites
$100.00
$350.00
$2,200.00
$350.00
$840.00
$420.00
$315.00
$315.00 + $52.00 per lot
+ $100.00 per additional site
$84.00
$840.00
$157.00
$2,324.00 + $40.00 per lot
$1,424.00 + $10.00 per lot
$80.00
$1,224.00
$924.00
$1,424.00 + $25.00 per lot
$1,224.00 + $10.00 per lot
$80.00
Page 3 of 14
DRAFT
Plat Alteration
Subdivision plat
Short plat
Plat Vacation
Binding Site Plan
Binding site plan alteration
Change of Conditions
Preliminary binding site plan
Creating lots within final binding site plan via Record of Survey
Final Binding Site Plan
Aggregation/Segregation
Lot line adjustment
Lot line elimination
Zero lot line
SIGNS
Review of permanent sign
Review of temporary sign
$682.00
$278.00
$1,474.00
$278.00
$650.00
$1,674.00
$500.00
$924.00
$105.00
$105.00
$105.00 + $10.00 per lot
$50.00 + $25.00 if public works review needed
$50.00
OTHER
Administrative Exception $315.00
Variance $1,575.00
Administrative Interpretations $100.00
NEW RESIDENTIAL SITE PLAN REVIEW $50.00
SITE PLAN REVIEW - PER DIVISION REVIEW $275.00
STREET VACATION APPLICATION $1,365.00
Pre -application Meetings $250.00
Fee shall be deducted from land use application, building permit or commercial permit application fee
when application is filed within one year of pre -application meeting.
ZONING
Zoning map amendments (rezone)* $1,650.00
Planned residential development plan $1,575.00 + $26.00 per lot
Planned residential development modification $525.00
Zoning letter $210.00
*If rezone is combined with other action(s), cost of other action(s) is additional
Resolution 19-019 Amending Fee Schedule for 2020 Page 4 of 14
DRAFT
Schedule B — Building
Fee Payment
Plan review fees are collected at the time of application. Such fees may be adjusted during plan review.
Overages or under payments shall be appropriately adjusted at the time of permit issuance.
Plan review fees are separate from and additional to building permit fees. Permit fees and any other unpaid
fees shall be collected prior to issuance of the permit.
Fees for outside professional services required during the permit process shall be paid by the applicant.
Examples of outside professional services include review by contract reviewers, special inspection or
construction services, consultant services for special topics, surveying or other services required to
determine compliance with applicable codes.
Fee Refund Policy. Refunds authorized under this policy apply only to Schedule B.
PLAN REVIEW FEES
• Plan review fees are non-refundable once any plan review work has been started.
• Paid plan review fees may be refunded when an eligible request is received in writing.
• At a minimum, a $35.00 administrative fee shall be retained.
• If the paid plan review fee is less than $35.00, no refund is authorized.
• If the paid plan review fee is more than $35.00, the amount for refund shall be calculated
at the rate of 100% of the paid plan review fee minus $35.00.
PERMIT FEES
• Permit fees are non-refundable once work authorized by the permit has begun.
• Paid permit fees may be refunded when an eligible request is received in writing.
• At a minimum, a $35.00 administrative fee will be retained when fees are refunded.
• If the paid permit fee is less than $35.00, no refund is authorized.
• If the paid permit fee is more than $35.00, the refund shall be calculated at the rate of 95%
of the paid permit fee minus $35.00.
For any application taken or permit issued in error, a full refund of fees paid shall be made. No portion of
the paid fees shall be retained.
FEES
GENERAL
Hourly Rate for City Employees
Overtime rate for City Employees (1.5 times regular rate)
Investigation fee: Work commenced without required permits
Replacement of lost permit documents
$61.00
$92.00
Equal to permit fee
Hourly rate; 1 hour minimum
Revisions to plans requested by the applicant or permit holder shall be charged the hourly rate with a
minimum of one hour. Revised plans submitted in response to reviewer correction letters are not subject
to the hourly assessment.
Washington State Building Code Council Surcharge (WSBCC) — see the Washington State Building Code
Council website for fees.
Resolution 19-019 Amending Fee Schedule for 2020 Page 5 of 14
DRAFT
BUILDING PERMIT:
Building permit fees for each project are set by the following fees. The figures below shall be used to
determine the building permit fees and plans check fees based on the value of the construction work as
stated by the applicant or the value calculated by the Building Official using the latest valuation data
published in the Building Safety Journal by the International Code Council, whichever value is greater.
Valuations not listed in the Building Safety Journal:
Building Type
Residential garages/storage buildings (wood frame)
Residential garages (masonry)
Miscellaneous residential pole buildings
Residential carports, decks, porches
Valuation Per Square Foot
$19.00
$22.00
$19.00
$15.00
Building Permit Fee Calculation
Total Valuation Building Permit Fee
$1.00 to $25,000.00
$25,001.00 to $50,000.00
$50,001.00 to $100,000.00
$100,001.00 to $500,000.00
$500,001.00 to $1,000,000.00
$69.25 for first $2,000.00 +
$14.00 for each additional $1,000.00 (or fraction thereof)
Up to and including $25,000.00
$391.25 for first $25,000 +
$10.10 for each additional $1,000.00 (or fraction thereof)
Up to and including $50,000.00
$643.75 for first $50,000.00 +
$7.00 for each additional $1,000.00 (or fraction thereof)
Up to and including $100,000.00
$993.75 for first $100,000 +
$5.60 for each additional $1,000.00 (or fraction thereof)
Up to and including $500,000.00
$3,233.75 for first $500,000.00 +
$4.75 for each additional $1,000.00 (or fraction thereof)
Up to and including $1,000,000.00
$1,000,001 and up $5,608.75 for first $1,000,000.00 +
$3.15 for each additional $1,000.00 (or fraction thereof)
Plan Review Fee Calculation % of Building Permit Fee
Plans review fee (general) 65%
Plans review fee — Group R-3 occupancies (single family less than 7,999 sq. ft.) 40%
Plans review fee — Group R-3 occupancies (single family 8,000 sq. ft. or more) 65%
Plans review fee — Group U occupancies (sheds, barns, et.) 25%
Initial Plan Review Fees are capped at $35,000 not including pass-through expenses for outside review as
noted in the "Fee Payment" section of this schedule.
Resolution 19-019 Amending Fee Schedule for 2020 Page 6 of 14
DRAFT
OTHER BUILDING PERMITS:
Over -the -Counter Service
Demolition Permit
Single Family Residence
Commercial Buildings
Garage or accessory building associated with residence or commercial building
Foundation Only:
Swimming Pools, over 2 feet in depth
Re -roof (no plan review charge unless submitted for review)
Change of Use or Occupancy Classification Permit
Towers, elevated tanks, antennas
GRADING PERMIT:
100 cubic yards (cu yd) or less
101 to 1,000 cubic yards
1,001 to 10,000 cubic yards
10,001 to 100,000 cubic yards
100,001 to 200,000 cubic yards
200,000 or more cubic yards
GRADING PLAN REVIEW FEE:
50 cubic yards or less
51 to 100 cubic yards
101 to 1,000
1,001 to 10,000
10,001 to 100,000
100,001 to 200,000
200,001 or more
Land Clearing Only (without earth being moved)
Paving Permit (greater than 5,000 sq. ft. — new paving only)
Resolution 19-019 Amending Fee Schedule for 2020
$61.00 flat fee
$46.00 flat fee
$131.00 flat fee
$21.00 flat fee
25% of building permit fee
$52.00 + plumbing fees
Based on Project Valuation
Hourly
Hourly
$21.00
$21.00 for first 100 cu yd. +
$7.00 each additional 100 cu yd
$88.00 for first 1,000 cu yd +
$6.00 each additional 1,000 cu yd
$154.00 for first 10,000 cu yd+
$15.00 each additional 10,000 cu yd
$386.00 for first 100,000 cu yd +
$15.00 each additional 100,000 cu yd
$528.00 for first 200,000 cu yd +
$15.00 for each additional 200,000 cu yd
No Fee
$12.00
$21.00
$27.00
$27.00 for first 100,000 cu yd +
$7.00 each additional 10,000 cu yd
$104.00 for first 100,000 cu yd +
$6.00 for each additional 100,000 cu yd
$166.00
$68.00
$263.00
Page 7 of 14
DRAFT
MECHANICAL PERMIT:
Plan review fees for mechanical permits shall be collected at the time of application as noted in the "Fee
Payment" section of this schedule. Permit fees shall be collected when the permit is issued. If submitted
as part of a building permit application, the unit costs are added, but not the "basic" fee for issuing the
permit.
Mechanical Permit Fees
A. BASIC FEES
1. Basic fee for issuing each permit
2. Basic fee for each supplemental permit
B. UNIT FEES (in addition to the basic fee)
1. Installation or relocation of Furnaces and suspended heaters
a. up to and including 100,000 btu
b. over 100,000 btu
2. Duct work system
3. Heat pump and air conditioner
a. 0 to 3 tons
b. over 3 tons to 15 tons
c. over 15 tons to 30 tons
d. over 30 tons to 50 tons
e. over 50 tons
4. Gas water heater
5. Gas piping system
6. Gas log, fireplace, and gas insert installation
7. Appliance vents installation; relocation; replacement
8. Boilers, compressors, and absorption systems
a. 0 to 3 hp - 100,000 btu or less
b. over 3 to 15 hp - 100,001 to 500,000 btu
c. over 15 - 30 hp - 500,001 to 1,000,000 btu
d. over 30 ph - 1,000,001 to 1,750,000 btu
e. over 50 hp - over 1,750,000 btu
9. Air Handlers
a. each unit up to 10,000 cfm, including ducts
b. each unit over 10,000 cfm
10. Evaporative Coolers (other than portable)
11. Ventilation and Exhausts
a. each fan connected to a single duct
b. each ventilation system
c. each hood served by mechanical exhaust
12. Incinerators
a. residential installation or relocation
b. commercial installation or relocation
13. Unlisted appliances
a. under 400,000 btu
b. 400,000 btu or over
14. Hood
a. Type 1
b. Type II
15. LP Storage Tank
16. Wood or Pellet Stove insert
17. Wood stove system - free standing
Resolution 19-019 Amending Fee Schedule for 2020 Page 8 of 14
$37.00
$8.00
$13.00
$16.00
$11.00
$13.00
$21.00
$26.00
$37.00.
$63.00
$11.00
$1.00 per outlet
$11.00
$10.00 each
$13.00
$21.00
$26.00
$37.00
$63.00
$13.00
$16.00
$11.00
$11.00
$13.00
$13.00
$21.00
$23.00
$52.00
$105.00
$52.00
$11.00
$11.00
$11.00
$26.00
DRAFT
PLUMBING PERMIT:
Plan review fees for mechanical permits shall be collected at the time of application as noted in the "Fee
Payment" section of this schedule. Permit fees shall be collected when the permit is issued. If submitted
as part of a building permit application, the unit costs shall be added, but not the "basic" fee for issuing the
permit.
A. BASIC FEES
1. Basic fee for issuing each permit $37.00
2. Basic fee for each supplemental permit $8.00
B. UNIT FEES (in addition to the basic fee)
1. Each plumbing fixture on a trap $6.00 each
(includes garbage disposals, dishwashers, backflow device, drainage, hot tubs, built-in water softener, water
closets, lavatories, sinks, drains, etc.)
2. Water Heater $6.00 each
3. Industrial waste pretreatment interceptor $16.00
(includes its trap and vent, except kitchen type grease interceptors functioning as fixture traps.)
4. Repair or alteration of water piping, drainage or vent piping $6.00 each fixture
5. Atmospheric type vacuum breaker $6.00 each
6. Backflow protective device other than atmospheric type vacuum breakers $6.00 each
7. Medical gas $6.00 per outlet
8. Interceptors $6.00 each
RIGHT-OF-WAY PERMIT:
A traffic plan and traffic plan review is required if more than 50% of the width of any street is closed or if
a single arterial lane is closed. A minimum plan review fee of $61.00 (hourly rate for City employees)
applies to all right-of-way permits that require a traffic plan. If additional staff time is required, it shall be
charged at the hourly rate.
Category
1. Non -cut obstruction without clean up
2. Non -cut obstruction with clean up
3. Pavement cut obstruction, non -winter
4. Pavement cut obstruction, winter
5. Approach Permit
6. Multiple Use Permit - overhead
7. Multiple Use Permit - underground
$73.00
$110.00
$168.00
$210.00
$52.00
$110.00 per .25 mile
$650.00 per .25 mile
SIGN PERMIT:
Sign permits shall be subject to assessment of planning division review fees as found in Schedule A. Sign
Permits shall also be subject to the assessment of the WSBCC fee as noted in Schedule B "General" section.
Signs mounted on buildings $48.00 per sign (flat fee)
Sign and pole mounting $68.00 per sign (flat fee)
Resolution 19-019 Amending Fee Schedule for 2020 Page 9 of 14
DRAFT
Schedule C - Parks and Recreation
ADMINISTRATIVE FEES
Basic fees to be considered when applying rates
Administrative Fee
Refuse Fee
AQUATICS
Pool admission (age 5 and under)
Pool admission (age older than 5)
Pool punch pass (25 swims)
Weekend family discount - 1 child under 13 free with paying adult
At the discretion of the City Manager, the Parks and Recreation Department may on occasion offer free
admission open swim days.
$32.00
$52.00
free
$1.00
$20.00
Swimming Lessons
Swim Team Fee
Reservation (less than 50 people)
Food fee (less than 50 people, if applicable)
Reservation (50-100 people)
Food fee (50-100 people, if applicable)
Reservation (101-150 people)
Food fee (101-150 people, if applicable)
**Minimum 2 hours
ALCOHOLIC BEVERAGE PERMIT
CENTERPLACE
Conference Center Wing
Auditorium
Auditorium
Auditorium
Auditorium w/Presentation System
Auditorium w/Presentation System
Auditorium w/Presentation System
Auditorium Deposit
Executive Conference Room
Executive Conference Room 1/2 day
Executive Conference Room full day rental
Executive Conference Room Deposit
Meeting Room (day and evening use)
Meeting Room
Large Meeting Room
Large Meeting Room
Large Meeting Room
Meeting Room
Meeting Room Deposit
Patio Event Package
Portable Sound System
Platinum Package
Resolution 19-019 Amending Fee Schedule for 2020
$40.00
$60.00
$105.00 per hour**
$25.00
$131.00 per hour**
$52.00
$157.00 per hour**
$79.00
$10.00
$79.00 per hour
$475.00 per day
$236.00 per half day
$52.00 per hour***
$315.00 per day***
$158.00 per half day***
$52.00
$52.00 per hour
$156 per 4 hours
$416 per day
$52.00
$42.00 per hour
$263.00 per day
$75.00 per hour
$225.00 per half day
$450.00 per 9 hr. day
$131.00 per half day
$52.00
$500.00 per event
$150.00 per event
$500.00 per event
Page 10 of 14
DRAFT
*** Requires rental of presentation system, see next page
Great Room
Kitchen deposit
Multi-use/Banquet Hall
Multi-use/Banquet Hall
Multi-use/Banquet Hall
Small Dining Area
Refundable Deposit
Refundable Deposit - Weddings
Stage
Stage Removal
Table Settings (linens and tableware)
Pipe & Drape rental
Chair Cover rental
Senior Center Wing
Lounge with Dance Floor
Lounge with Dance Floor
Refundable Lounge deposit
Refundable Lounge deposit - Weddings
Meeting room (evening use)
Meeting room (evening use)
Meeting room (weekend use)
Meeting room (weekend use)
Meeting room deposit
Private Dining Room
Private dining room deposit
Wellness Center
West Lawn and CenterPlace
Rental fee
West Lawn Weddings- 2 hours (CenterPlace Reception)
Miscellaneous
Cleanup fee for groups bringing their own food in on Sundays
• Groups under 30 in small meeting room
• Groups under 150 in large meeting room or lounge
• Groups over 150 in Great Room
Host/Hostess (after hours)
Presentation System * * *
(includes projector, podium, DVD/VCR sound system, camera system)
Room Setup
Satellite Video Conferencing
Sound System
Additional Microphones
Technical Support
Television/VCR
Touch Pad Voting System
LCD Projector
LCD Projector
Coffee Service
Linens Only
Resolution 19-019 Amending Fee Schedule for 2020
$452.00
$105.00 per hour
$840.00 per 9 hr session
$1,575.00 all day (6 a.m.-1 a.m.)
$52.00 per hour
$210.00
$500.00
$21.00 per section per day
$150.00
$3.00 per place setting
$100/day
$3/chair per day
$16
$105.00 per hour
$850.00 per 6 hours
$210.00
$500.00
$42.00 per hour
$131.00 per 4 hr session
$262.00 per day
$131.00 per half day
$52.00
$52.00 per hour
$52.00
$105.00 per hour
$3,500.00 per day
$1,000
$52
$210
$500
$16.00 per hour
$262.00 per day
$26.00 per hour
$262.00 per hour
$42.00 per day
$25.00 each
$42.00 per hour
$79.00 per day
$121.00 base station per day +
.00 per keypad per day per hour
$25.00 per hour
$100.00 per day
$25.00 service
$5.00 per table
Page 11 of 14
DRAFT
Wine glass only rental
Children's Birthday Package
Conference Phone
Easel Paper Pad
Laptop Usage
$.50 per glass
$175.00 per package
$100.00 per event
$20.00 per pad
$50.00 per event
Business Incentive Rental Policy — The Parks & Recreation Director has the authority to reduce the room
rental rate by one hr. when the rental meets the following criteria: minimum of 25 participants; utilize a
classroom at CenterPlace eight or more times per calendar year; and use in-house caterer for a meal each
reservation.
PICNIC SHELTER RESERVATION
(For groups fewer than 200 people)
Browns (up to five hours)
Edgecliff (up to five hours)
Discovery Playground #1 (up to two hours)
Discovery Playground #2 (up to two hours)
Greenacres — large (up to five hours)
Mirabeau Meadows — shelter and stage (up to five hours)
Mirabeau Springs — shelter and dock (up to two hours)
Sullivan (up to five hours)
Terrace View (up to five hours)
Valley Mission (up to five hours)
EVENT RESERVATION — include shelter
(For groups of 200 or more people)
Events include but are not limited to activities such
Parks and Recreation Director shall make the final
General fee (up to five hours):
Non-profit applications with proof of qualifying as
EVENT PHOTOS
Mirabeau Springs shelter and dock
BALL FIELD RENTAL/USE
$84.00
$84.00
$35.00
$35.00
$84.00
$84.00
$250.00
$84.00
$84.00
$84.00
as car shows, tournaments, or high-risk activities. The
determination.
$157.00
a 501(c)(3) entity (up to five hours): $84.00
REFUNDABLE FACILITY/POOL DAMAGE DEPOSIT
Fewer than 200 people
Weddings, Special Events and events with 200 or more people
SPECIAL EVENTS (See Spokane Valley Municipal Code 5.15)
Application Fee
RECREATION
Recreation program fees
Recreation revenue policy.
are established at amounts to recover costs, as
UNDEVELOPED BALFOUR PARK RENTAL/USE
Resolution 19-019 Amending Fee Schedule for 2020
$150.00 per hour
$26.00 1st hour +
$15.00 each additional hour
$75.00
$300.00
$40.00
specified in the Parks and
$500 per day
Page 12 of 14
DRAFT
Schedule D — Administration
COPY FEE
Paper copies up to 11"x17" (b/w or color)
Paper copies larger than 11"x17" (b/w or color)
Scanned copies of paper records
Electronics records uploaded to email, cloud -based storage,
CD/DVD, or flash drive
Records transmitted in electronic format
Digital Storage Media Device (CD/DVD, flash drive)
Envelope
Postage
Records sent to outside vendor for reproduction
Customized Service Charge - When the request would require
$0.15 per page*
$0.87 per square foot*
$0.10 per page *
$0.05 per every 4 electronic
files or attachments*
$0.10 per GB*
Actual Cost*
Actual Cost*
Actual Cost*
Actual Cost*
the use of IT expertise to prepare data
compilations or when such customized access services are not used by the agency for other business
purposes, the agency may charge the actual cost. The agency must notify the requestor that it will be doing
a customized service and can require a 10 percent deposit.*
*It is the intent of the City of Spokane Valley to recover the cost of providing public records when the total
cost, including but not limited to the per -page, device, envelope, or postage costs, amounts to $1.00 or
more.
Copy charges above may be combined to the extent more than one type of charge applies to copies
responsive to a particular request. When combining fees associated with the request, the City will determine
the total cost and charge accordingly.
Copy charges are assessed for each installment of records provided to the requestor. A deposit of 10% may
be required on public record requests.
NSF CHECK RETURN FEE $26.00
CREDIT CARD TRANSACTION PROCESSING FEE
Applies to all City fees paid by credit card/debit card except
for those fees under Schedule F — Police Fees (amount of the
alarm fee is intended to cover the total cost of administering
the false alarm program, including, but not limited to, payment
processing fees). Credit card transaction processing fees are
non-refundable.
Resolution 19-019 Amending Fee Schedule for 2020
2.5% of transaction amount
Page 13 of 14
DRAFT
Schedule E — Other Fees
BUSINESS REGISTRATION
Business Registration
Nonprofit Registration
$13.00 annual
$3.00 annual
Out -of -City Business Registration with
annual revenues equal to or less than $2,000 (SVMC 5.05.020(D)) $0.00
Adult Entertainment
Establishment License, Live Adult Entertainment
Establishment License, Adult Arcade
Adult Arcade Device License
Manager License
Entertainer License
Late Adult Entertainment License Fee (charged in addition to the license fee)
7 to 30 calendar days past due
31 to 60 calendar days past due
61 and more calendar days past due
$1,575.00
$1,575.00
$157.00
$157.00
$157.00
25% of license fee
50% of license fee
75% of license fee
Appeal of Administrative Determination — Adult Entertainment License
Adult Entertainment License denial, suspension or revocation pursuant
to SVMC 5.10 $1,050.00
TOW OPERATOR REGISTRATION FEE $105.00 annual
OVERSIZED LOAD PERMIT FEE $26.00
STORMWATER UTILITY CHARGE ON DEVELOPED PARCELS:
Each single-family unit $21.00 annual
All other properties each $21.00 per 3,160 sq. ft impervious surface
Schedule F — Police Fees
FALSE ALARM RECOVERY FEE
Amount of the fee is intended to cover the total cost
of administering the false alarm program, including,
but not limited to, payment processing fees.
Resolution 19-019 Amending Fee Schedule for 2020 Page 14 of 14
$65 per incident
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
RESOLUTION NO. 19-019
A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, REPEALING AND REPLACING RESOLUTION 18-010, AND APPROVING
THE 2020 MASTER FEE SCHEDULE, AND OTHER MATTERS RELATING THERETO.
WHEREAS, it is the general policy of the City to establish fees that are reflective of the cost of
services provided by the City; and
WHEREAS, the City uses a resolution to establish the schedule of fees for City programs, permits
and services, and periodically the fee resolution and fee schedule must be amended to incorporate new or
modified services; and
WHEREAS, Council desires to amend the resolution and accompanying fee schedule.
NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane
County, Washington, as follows:
Section 1. The amendments needed at this time are incorporated into the attached schedules and
include new fees and changes to existing fees.
Section 2. Repeal. Resolution 18-010 is hereby repealed in its entirety.
Section 3. Effective Date. This Resolution shall be in full force and effect January 1, 2020.
Approved this 17th day of December, 2019.
ATTEST: CITY OF SPOKANE VALLEY
Christine Bainbridge, City Clerk L.R. Higgins, Mayor
Approved as to form:
Office of the City Attorney
Resolution 19-019 Amending Fee Schedule for 2020 Page 1 of 14
DRAFT
MASTER FEE SCHEDULE
Fee Schedule Page No.
Schedule A: Planning 3
Schedule B: Building 5
Schedule C: Parks and Recreation 10
Schedule D: Administrative 13
Schedule E: Other Fees 14
Schedule F: Police Fees 14
Resolution 19-019 Amending Fee Schedule for 2020 Page 2 of 14
DRAFT
MASTER FEE SCHEDULE
Schedule A — Planning
AMENDMENTS
Comprehensive Plan Amendment
Zoning or other code text amendment
APPEALS
Appeal of Administrative Decision
Appeal of Hearing Examiner Findings
Transcript/record deposit on Appeals of Hearing Examiner Decisions
Appeal of Administrative Decision - Code Enforcement Final Decision
pursuant to chapter 17.100 SVMC
ENVIRONMENTAL REVIEW
STATE ENVIRONMENTAL POLICY ACT (SEPA)
Single Dwelling (when required)
All other developments
Environmental Impact Statement (EIS) Review, minimum deposit
Addenda of existing EIS Review
SHORELINE
Substantial Development Permit
Shoreline Exemption
CRITICAL AREAS
Floodplain Permit not associated with a subdivision
Floodplain Permit associated with a subdivision
Small Ceell Ppermit Aapplication
FEE AMOUNT
$1,500.00
$1,500.00
$1,050.00
$315.00
$157.00
$500.00 unless otherwise
waived pursuant to SVMC 17.110
$500.00 for up to five sites
OTHER PERMITS
Home Occupation Permit and Accessory Dwelling Units (ADU)
Conditional Use Permit
Temporary Use Permit
LAND USE ACTIONS
Subdivisions
Preliminary plat
Final Plat
Time extensions — file review and letter
Short Plats
Preliminary 2 to 4 lots
Final plat 2 to 4 lots
Preliminary plat 5 to 9 lots
Final plat 5 to Slots
Time extensions — file review and letter
Resolution 19-019 Amending Fee Schedule for 2020
$100.00
$350.00
$2,200.00
$350.00
$840.00
$420.00
$315.00
$315.00 + $52.00 per lot
+ $100.00 per additional site
$84.00
$840.00
$157.00
$2,324.00 + $40.00 per lot
$1,424.00 + $10.00 per lot
$80.00
$1,224.00
$924.00
$1,424.00 + $25.00 per lot
$1,224.00 + $10.00 per lot
$80.00
Page 3 of 14
DRAFT
Plat Alteration
Subdivision plat
Short plat
Plat Vacation
Binding Site Plan
Binding site plan alteration
Change of Conditions
Preliminary binding site plan
Creating lots within final binding site plan via Record of Survey
Final Binding Site Plan
Aggregation/Segregation
Lot line adjustment
Lot line elimination
Zero lot line
SIGNS
Review of permanent sign
Review of temporary sign
$682.00
$278.00
$1,474.00
$278.00
$650.00
$1,674.00
$500.00
$924.00
$105.00
$105.00
$105.00 + $10.00 per lot
$50.00 + $25.00 if public works review needed
$50.00
OTHER
Administrative Exception $315.00
Variance $1,575.00
Administrative Interpretations $100.00
NEW RESIDENTIAL SITE PLAN REVIEW $50.00
SITE PLAN REVIEW - PER DIVISION REVIEW $275.00
STREET VACATION APPLICATION $1,365.00
Pre -application Meetings $250.00
Fee shall be deducted from land use application, building permit or commercial permit application fee
when application is filed within one year of pre -application meeting.
ZONING
Zoning map amendments (rezone)* $1,650.00
Planned residential development plan $1,575.00 + $26.00 per lot
Planned residential development modification $525.00
Zoning letter $210.00
*If rezone is combined with other action(s), cost of other action(s) is additional
Resolution 19-019 Amending Fee Schedule for 2020 Page 4 of 14
DRAFT
Schedule B — Building
Fee Payment
Plan review fees are collected at the time of application. Such fees may be adjusted during plan review.
Overages or under payments shall be appropriately adjusted at the time of permit issuance.
Plan review fees are separate from and additional to building permit fees. Permit fees and any other unpaid
fees shall be collected prior to issuance of the permit.
Fees for outside professional services required during the permit process shall be paid by the applicant.
Examples of outside professional services include review by contract reviewers, special inspection or
construction services, consultant services for special topics, surveying or other services required to
determine compliance with applicable codes.
Fee Refund Policy. Refunds authorized under this policy apply only to Schedule B.
PLAN REVIEW FEES
• Plan review fees are non-refundable once any plan review work has been started.
• Paid plan review fees may be refunded when an eligible request is received in writing.
• At a minimum, a $35.00 administrative fee shall be retained.
• If the paid plan review fee is less than $35.00, no refund is authorized.
• If the paid plan review fee is more than $35.00, the amount for refund shall be calculated
at the rate of 100% of the paid plan review fee minus $35.00.
PERMIT FEES
• Permit fees are non-refundable once work authorized by the permit has begun.
• Paid permit fees may be refunded when an eligible request is received in writing.
• At a minimum, a $35.00 administrative fee will be retained when fees are refunded.
• If the paid permit fee is less than $35.00, no refund is authorized.
• If the paid permit fee is more than $35.00, the refund shall be calculated at the rate of 95%
of the paid permit fee minus $35.00.
For any application taken or permit issued in error, a full refund of fees paid shall be made. No portion of
the paid fees shall be retained.
FEES
GENERAL
Hourly Rate for City Employees
Overtime rate for City Employees (1.5 times regular rate)
Investigation fee: Work commenced without required permits
Replacement of lost permit documents
$61.00
$92.00
Equal to permit fee
Hourly rate; 1 hour minimum
Revisions to plans requested by the applicant or permit holder shall be charged the hourly rate with a
minimum of one hour. Revised plans submitted in response to reviewer correction letters are not subject
to the hourly assessment.
Washington State Building Code Council Surcharge (WSBCC) — see the Washington State Building Code
Council website for fees.
Resolution 19-019 Amending Fee Schedule for 2020 Page 5 of 14
DRAFT
BUILDING PERMIT:
Building permit fees for each project are set by the following fees. The figures below shall be used to
determine the building permit fees and plans check fees based on the value of the construction work as
stated by the applicant or the value calculated by the Building Official using the latest valuation data
published in the Building Safety Journal by the International Code Council, whichever value is greater.
Valuations not listed in the Building Safety Journal:
Building Type
Residential garages/storage buildings (wood frame)
Residential garages (masonry)
Miscellaneous residential pole buildings
Residential carports, decks, porches
Valuation Per Square Foot
$19.00
$22.00
$19.00
$15.00
Building Permit Fee Calculation
Total Valuation Building Permit Fee
$1.00 to $25,000.00
$25,001.00 to $50,000.00
$50,001.00 to $100,000.00
$100,001.00 to $500,000.00
$500,001.00 to $1,000,000.00
$69.25 for first $2,000.00 +
$14.00 for each additional $1,000.00 (or fraction thereof)
Up to and including $25,000.00
$391.25 for first $25,000 +
$10.10 for each additional $1,000.00 (or fraction thereof)
Up to and including $50,000.00
$643.75 for first $50,000.00 +
$7.00 for each additional $1,000.00 (or fraction thereof)
Up to and including $100,000.00
$993.75 for first $100,000 +
$5.60 for each additional $1,000.00 (or fraction thereof)
Up to and including $500,000.00
$3,233.75 for first $500,000.00 +
$4.75 for each additional $1,000.00 (or fraction thereof)
Up to and including $1,000,000.00
$1,000,001 and up $5,608.75 for first $1,000,000.00 +
$3.15 for each additional $1,000.00 (or fraction thereof)
Plan Review Fee Calculation % of Building Permit Fee
Plans review fee (general) 65%
Plans review fee — Group R-3 occupancies (single family less than 7,999 sq. ft.) 40%
Plans review fee — Group R-3 occupancies (single family 8,000 sq. ft. or more) 65%
Plans review fee — Group U occupancies (sheds, barns, et.) 25%
Initial Plan Review Fees are capped at $35,000 not including pass-through expenses for outside review as
noted in the "Fee Payment" section of this schedule.
Resolution 19-019 Amending Fee Schedule for 2020 Page 6 of 14
DRAFT
OTHER BUILDING PERMITS:
Over -the -Counter Service
Demolition Permit
Single Family Residence
Commercial Buildings
Garage or accessory building associated with residence or commercial building
Foundation Only:
Swimming Pools, over 2 feet in depth
Re -roof (no plan review charge unless submitted for review)
Change of Use or Occupancy Classification Permit
Towers, elevated tanks, antennas
GRADING PERMIT:
100 cubic yards (cu yd) or less
101 to 1,000 cubic yards
1,001 to 10,000 cubic yards
10,001 to 100,000 cubic yards
100,001 to 200,000 cubic yards
200,000 or more cubic yards
GRADING PLAN REVIEW FEE:
50 cubic yards or less
51 to 100 cubic yards
101 to 1,000
1,001 to 10,000
10,001 to 100,000
100,001 to 200,000
200,001 or more
Land Clearing Only (without earth being moved)
Paving Permit (greater than 5,000 sq. ft. — new paving only)
Resolution 19-019 Amending Fee Schedule for 2020
$61.00 flat fee
$46.00 flat fee
$131.00 flat fee
$21.00 flat fee
25% of building permit fee
$52.00 + plumbing fees
Based on Project Valuation
Hourly
Hourly
$21.00
$21.00 for first 100 cu yd. +
$7.00 each additional 100 cu yd
$88.00 for first 1,000 cu yd +
$6.00 each additional 1,000 cu yd
$154.00 for first 10,000 cu yd+
$15.00 each additional 10,000 cu yd
$386.00 for first 100,000 cu yd +
$15.00 each additional 100,000 cu yd
$528.00 for first 200,000 cu yd +
$15.00 for each additional 200,000 cu yd
No Fee
$12.00
$21.00
$27.00
$27.00 for first 100,000 cu yd +
$7.00 each additional 10,000 cu yd
$104.00 for first 100,000 cu yd +
$6.00 for each additional 100,000 cu yd
$166.00
$68.00
$263.00
Page 7 of 14
DRAFT
MECHANICAL PERMIT:
Plan review fees for mechanical permits shall be collected at the time of application as noted in the "Fee
Payment" section of this schedule. Permit fees shall be collected when the permit is issued. If submitted
as part of a building permit application, the unit costs are added, but not the "basic" fee for issuing the
permit.
Mechanical Permit Fees
A. BASIC FEES
1. Basic fee for issuing each permit
2. Basic fee for each supplemental permit
B. UNIT FEES (in addition to the basic fee)
1. Installation or relocation of Furnaces and suspended heaters
a. up to and including 100,000 btu
b. over 100,000 btu
2. Duct work system
3. Heat pump and air conditioner
a. 0 to 3 tons
b. over 3 tons to 15 tons
c. over 15 tons to 30 tons
d. over 30 tons to 50 tons
e. over 50 tons
4. Gas water heater
5. Gas piping system
6. Gas log, fireplace, and gas insert installation
7. Appliance vents installation; relocation; replacement
8. Boilers, compressors, and absorption systems
a. 0 to 3 hp - 100,000 btu or less
b. over 3 to 15 hp - 100,001 to 500,000 btu
c. over 15 - 30 hp - 500,001 to 1,000,000 btu
d. over 30 ph - 1,000,001 to 1,750,000 btu
e. over 50 hp - over 1,750,000 btu
9. Air Handlers
a. each unit up to 10,000 cfm, including ducts
b. each unit over 10,000 cfm
10. Evaporative Coolers (other than portable)
11. Ventilation and Exhausts
a. each fan connected to a single duct
b. each ventilation system
c. each hood served by mechanical exhaust
12. Incinerators
a. residential installation or relocation
b. commercial installation or relocation
13. Unlisted appliances
a. under 400,000 btu
b. 400,000 btu or over
14. Hood
a. Type 1
b. Type II
15. LP Storage Tank
16. Wood or Pellet Stove insert
17. Wood stove system - free standing
$37.00
$8.00
$13.00
$16.00
$11.00
$13.00
$21.00
$26.00
$37.00.
$63.00
$11.00
$1.00 per outlet
$11.00
$10.00 each
Resolution 19-019 Amending Fee Schedule for 2020 Page 8 of 14
$13.00
$21.00
$26.00
$37.00
$63.00
$13.00
$16.00
$11.00
$11.00
$13.00
$13.00
$21.00
$23.00
$52.00
$105.00
$52.00
$11.00
$11.00
$11.00
$26.00
DRAFT
PLUMBING PERMIT:
Plan review fees for mechanical permits shall be collected at the time of application as noted in the "Fee
Payment" section of this schedule. Permit fees shall be collected when the permit is issued. If submitted
as part of a building permit application, the unit costs shall be added, but not the "basic" fee for issuing the
permit.
A. BASIC FEES
1. Basic fee for issuing each permit $37.00
2. Basic fee for each supplemental permit $8.00
B. UNIT FEES (in addition to the basic fee)
1. Each plumbing fixture on a trap $6.00 each
(includes garbage disposals, dishwashers, backflow device, drainage, hot tubs, built-in water softener, water
closets, lavatories, sinks, drains, etc.)
2. Water Heater $6.00 each
3. Industrial waste pretreatment interceptor $16.00
(includes its trap and vent, except kitchen type grease interceptors functioning as fixture traps.)
4. Repair or alteration of water piping, drainage or vent piping $6.00 each fixture
5. Atmospheric type vacuum breaker $6.00 each
6. Backflow protective device other than atmospheric type vacuum breakers $6.00 each
7. Medical gas $6.00 per outlet
8. Interceptors $6.00 each
RIGHT-OF-WAY PERMIT:
A traffic plan and traffic plan review is required if more than 50% of the width of any street is closed or if
a single arterial lane is closed. A minimum plan review fee of $61.00 (hourly rate for City employees)
applies to all right-of-way permits that require a traffic plan. If additional staff time is required, it shall be
charged at the hourly rate.
Category
1. Non -cut obstruction without clean up
2. Non -cut obstruction with clean up
3. Pavement cut obstruction, non -winter
4. Pavement cut obstruction, winter
5. Approach Permit
6. Multiple Use Permit - overhead
7. Multiple Use Permit - underground
$73.00
$110.00
$168.00
$210.00
$52.00
$110.00 per .25 mile
$650.00 per .25 mile
SIGN PERMIT:
Sign permits shall be subject to assessment of planning division review fees as found in Schedule A. Sign
Permits shall also be subject to the assessment of the WSBCC fee as noted in Schedule B "General" section.
Signs mounted on buildings $48.00 per sign (flat fee)
Sign and pole mounting $68.00 per sign (flat fee)
Resolution 19-019 Amending Fee Schedule for 2020 Page 9 of 14
DRAFT
Schedule C - Parks and Recreation
ADMINISTRATIVE FEES
Basic fees to be considered when applying rates
Administrative Fee
Refuse Fee
AQUATICS
Pool admission (age 5 and under)
Pool admission (age older than 5)
Pool punch pass (25 swims)
Weekend family discount - 1 child under 13 free with paying adult
At the discretion of the City Manager, the Parks and Recreation Department may on occasion offer free
admission open swim days.
$32.00
$52.00
free
$1.00
$20.00
Swimming Lessons
Swim Team Fee
Reservation (less than 50 people)
Food fee (less than 50 people, if applicable)
Reservation (50-100 people)
Food fee (50-100 people, if applicable)
Reservation (101-150 people)
Food fee (101-150 people, if applicable)
**Minimum 2 hours
ALCOHOLIC BEVERAGE PERMIT
CENTERPLACE
Conference Center Wing
Auditorium
Auditorium
Auditorium
Auditorium w/Presentation System
Auditorium w/Presentation System
Auditorium w/Presentation System
Auditorium Deposit
Executive Conference Room
Executive Conference Room 1/2 day
Executive Conference Room full day rental
Executive Conference Room Deposit
Meeting Room (day and evening use)
Meeting Room
Large Meeting Room
Large Meeting Room
Large Meeting Room
Meeting Room
Meeting Room Deposit
Patio Event Package
Portable Sound System
Platinum Package
$3540.00
$4560.00
$105.00 per hour**
$25.00
$131.00 per hour**
$52.00
$157.00 per hour**
$79.00
$10.00
$79.00 per hour
$475.00 per day
$236.00 per half day
$52.00 per hour***
$315.00 per day***
$158.00 per half day***
$52.00
$52.00 per hour
$156 per 4 hours
$416 per day
$52.00
$42.00 per hour
$263.00 per day
$75.00 per hour
$225.00 per half day
$450.00 per 9 hr. day
$131.00 per half day
$52.00
$500.00 per event
$150.00 per event
$500.00 per event
Resolution 19-019 Amending Fee Schedule for 2020 Page 10 of 14
DRAFT
*** Requires rental of presentation system, see next page
Great Room
Kitchen deposit
Multi-use/Banquet Hall
Multi-use/Banquet Hall
Multi-use/Banquet Hall
Small Dining Area
Refundable Deposit
Refundable Deposit - Weddings
Stage
Stage Removal
Table Settings (linens and tableware)
Pipe & Drape rental
Chair Cover rental
Senior Center Wing
Lounge with Dance Floor
Lounge with Dance Floor
Refundable Lounge deposit
Refundable Lounge deposit - Weddings
Meeting room (evening use)
Meeting room (evening use)
Meeting room (weekend use)
Meeting room (weekend use)
Meeting room deposit
Private Dining Room
Private dining room deposit
Wellness Center
West Lawn and CenterPlace
Rental fee
West Lawn Weddings- 2 hours (CenterPlace Reception)
$452.00
$105.00 per hour
$840.00 per 9 hr session
$1,575.00 all day (6 a.m.-1 a.m.)
$52.00 per hour
$210.00
$500.00
$21.00 per section per day
$150.00
$3.00 per place setting
$100/day
$3/chair per day
$105.00 per hour
$850.00 per 6 hours
$210.00
$500.00
$42.00 per hour
$131.00 per 4 hr session
$262.00 per day
$131.00 per half day
$52.00
$52.00 per hour
$52.00
$105.00 per hour
$3,500.00 per day
$1,000
Miscellaneous
Cleanup fee for groups bringing their own food in on Sundays
• Groups under 30 in small meeting room
• Groups under 150 in large meeting room or lounge
• Groups over 150 in Great Room
Host/Hostess (after hours)
Presentation System * * *
(includes projector, podium, DVD/VCR sound system, camera system)
Room Setup
Satellite Video Conferencing
Sound System
Additional Microphones
Technical Support
Television/VCR
Touch Pad Voting System
$16
LCD Projector
LCD Projector
Coffee Service
Linens Only
$52
$210
$500$52 to $315.00 per event
$16.00 per hour
$262.00 per day
$26.00 per hour
$262.00 per hour
$42.00 per day
$25.00 each
$42.00 per hour
$79.00 per day
$121.00 base station per day +
.00 per keypad per day per hour
$25.00 per hour
$100.00 per day
$25.00 service
$5.00 per table
Resolution 19-019 Amending Fee Schedule for 2020 Page 11 of 14
DRAFT
Wine glass only rental
Children's Birthday Package
Conference Phone
Easel Paper Pad
Laptop Usage
$.50 per glass
$175.00 per package
$100.00 per event
$20.00 per pad
$50.00 per event
Business Incentive Rental Policy — The Parks & Recreation Director has the authority to reduce the room
rental rate by one hr. when the rental meets the following criteria: minimum of 25 participants; utilize a
classroom at CenterPlace eight or more times per calendar year; and use in-house caterer for a meal each
reservation.
PICNIC SHELTER RESERVATION
(For groups fewer than 200 people)
Browns (up to five hours)
Edgecliff (up to five hours)
Discovery Playground #1 (up to two hours)
Discovery Playground #2 (up to two hours)
Greenacres — large (up to five hours)
Mirabeau Meadows — shelter and stage (up to five hours)
Mirabeau Springs — shelter and dock (up to two hours)
Sullivan (up to five hours)
Terrace View (up to five hours)
Valley Mission (up to five hours)
EVENT RESERVATION — include shelter
(For groups of 200 or more people)
Events include but are not limited to activities such
Parks and Recreation Director shall make the final
General fee (up to five hours):
Non-profit applications with proof of qualifying as
VALLEY MISSION HORSE ARENA
Rental is for Fri Sun
EVENT PHOTOS
Mirabeau Springs shelter and dock
BALL FIELD RENTAL/USE
$84-8.00
$84.00
$35.00
$35.00
$84.00
$84.00
$250.00
$84.00
$84.00
$84.00
as car shows, tournaments, or high-risk activities. The
determination.
$157.00
a 501(c)(3) entity (up to five hours): $84.00
REFUNDABLE FACILITY/POOL DAMAGE DEPOSIT
Fewer than 200 people
Weddings, Special Events and events with 200 or more people
SPECIAL EVENTS (See Spokane Valley Municipal Code 5.15)
Application Fee
RECREATION
Recreation program fees are established at amounts to
Recreation revenue policy.
$105.00 per weekend
$150.00 per hour
$26.00 1st hour +
$15.00 each additional hour
$75.00
$300.00
$40.00
recover costs, as specified in the Parks and
UNDEVELOPED BALFOUR PARK RENTAL/USE $500 per day
Resolution 19-019 Amending Fee Schedule for 2020 Page 12 of 14
DRAFT
Schedule D — Administration
COPY FEE
Paper copies up to 11"x17" (b/w or color)
Paper copies larger than 11"x17" (b/w or color)
Scanned copies of paper records
Electronics records uploaded to email, cloud -based storage,
CD/DVD, or flash drive
Records transmitted in electronic format
Digital Storage Media Device (CD/DVD, flash_drive)
Envelope
Postage
Records sent to outside vendor for reproduction
Customized Service Charge - When the request would require
$0.15 per page*
$0.87 per square foot*
$0.10 per page *
$0.05 per every 4 electronic
files or attachments*
$0.10 per GB*
Actual Cost*
Actual Cost*
Actual Cost*
Actual Cost*
the use of IT expertise to prepare data
compilations or when such customized access services are not used by the agency for other business
purposes, the agency may charge the actual cost. The agency must notify the requestor that it will be doing
a customized service and can require a 10 percent deposit.*
*It is the intent of the City of Spokane Valley to recover the cost of providing public records when the total
cost, including but not limited to the per -page, device, envelope, or postage costs, amounts to $1.00 or
more.
Copy charges above may be combined to the extent more than one type of charge applies to copies
responsive to a particular request. When combining fees associated with the request, the City will determine
the total cost and charge accordingly.
Copy charges are assessed for each installment of records provided to the requestor. A deposit of 10% may
be required on public record requests.
NSF CHECK RETURN FEE $26.00
CREDIT CARD TRANSACTION PROCESSING FEE
Applies to all City fees paid by credit card/debit card except
for those fees under Schedule F — Police Fees (amount of the
alarm fee is intended to cover the total cost of administering
the false alarm program, including, but not limited to, payment
processing fees). Credit card transaction processing fees are
non-refundable.
2.5% of transaction amount
Resolution 19-019 Amending Fee Schedule for 2020 Page 13 of 14
DRAFT
Schedule E — Other Fees
BUSINESS REGISTRATION
Business Registration
Nonprofit Registration
$13.00 annual
$3.00 annual
Out -of -City Business Registration with
annual revenues equal to or less than $2,000 (SVMC 5.05.020(D)) $0.00
Adult Entertainment
Establishment License, Live Adult Entertainment
Establishment License, Adult Arcade
Adult Arcade Device License
Manager License
Entertainer License
Late Adult Entertainment License Fee (charged in addition to the license fee)
7 to 30 calendar days past due
31 to 60 calendar days past due
61 and more calendar days past due
$1,575.00
$1,575.00
$157.00
$157.00
$157.00
25% of license fee
50% of license fee
75% of license fee
Appeal of Administrative Determination — Adult Entertainment License
Adult Entertainment License denial, suspension or revocation pursuant
to SVMC 5.10 $1,050.00
TOW OPERATOR REGISTRATION FEE $105.00 annual
OVERSIZED LOAD PERMIT FEE $26.00
STORMWATER UTILITY CHARGE ON DEVELOPED PARCELS:
Each single-family unit $21.00 annual
All other properties each $21.00 per 3,160 sq. ft impervious surface
Schedule F — Police Fees
FALSE ALARM RECOVERY FEE
Amount of the fee is intended to cover the total cost
of administering the false alarm program, including,
but not limited to, payment processing fees.
$65 per incident
Resolution 19-019 Amending Fee Schedule for 2020 Page 14 of 14
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: December 17, 2019 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ['admin. report ❑ pending legislation ['executive session
AGENDA ITEM TITLE: Motion Consideration: Storm Drain Cleaning Service Contract — 2020
Option year 2
GOVERNING LEGISLATION: RCW chapter 39.04; RCW 90.48; Chapter 173-200 WAC; Title 33
U.S.C. 1251-1376
PREVIOUS COUNCIL ACTION TAKEN: Approval and award of Storm Drain Cleaning Services
Agreement 04/24/2018. Option year 1 for 2019 was approved on 01/09/19.
BACKGROUND: In 2018, City staff prepared a Request for Bid for Storm Drain Cleaning Services
and received a bid proposal from AAA Sweeping. The proposal was reviewed by staff and found to
be responsible and acceptable and Council awarded the bid to AAA Sweeping, LLC. This contract
may be extended up to four additional one year terms if mutually agreed by both parties. This will
be the second of four renewal terms that may be exercised by the City.
Upon request by the Contractor, contract specifications note that the City and Contractor may
negotiate a rate increase for each option year exercised but shall not be increased or decreased by
more than the percent change in the Consumer Price Index for All Urban Consumers (CPI -U) or 3%,
whichever is smaller. The CPI -U increased 1.8% for the contract specified period (October 1, 2019—
October 2020).
The Contractor requested the full 1.8% hourly rate increase available based on the following items:
• Prevailing wage rates increased from 4.45% to 5.92%; and,
• Health insurance rates projected to increase by 10%.
Staff verified that the 1.8% rate increase is reasonable based on increases in wages, benefits and
business insurance.
AAA Sweeping provided a good level of service throughout the 2019 contract year and staff
recommends exercising the 2020 option year with the 1.8% hourly rate increase. The renewal
amount is recommended at the same contract amount as in previous years.
OPTIONS: 1) Renew the Storm Drain Cleaning Service contract, 2) not renew the contract or 3)
provide additional direction to staff.
RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to finalize and
execute the 2020 contract renewal to AAA Sweeping in an amount not to exceed $202,587.50.00
for storm drain cleaning services.
BUDGET/FINANCIAL IMPACTS: This contract will be funded by the approved 2020 Budget
STAFF CONTACT: John Hohman, Deputy City Manager
ATTACHMENTS: Renewal Letter and proposed 2020 hourly rates.
10210 E Sprague Avenue • Spokane Valley WA 99206
Phone: (509) 720-5000 • Fax: (509) 720-5075 • www.spokanevalley.org
Email: cityhall@spokanevalley.org
December 17, 2019
Contract No. 18-013.02
AAA Sweeping, LLC
PO Box 624
Veradale, WA 99037
Re: Implementation of 2020 option year, Agreement for Storm Drain Cleaning Services,
Contract number 18-013, executed April 24, 2018.
Dear Mr. Sargent:
The City executed an Agreement for provision of Storm Drain Cleaning Services on
April 24, 2018, by and between the City of Spokane Valley, hereinafter "City", and AAA
Sweeping LLC, hereinafter "Contractor" and jointly referred to as "Parties."
The original Agreement states that it was for one year, with four optional one-year terms
possible if the parties mutually agree to exercise the options each year. This is the second
of four possible option years that can be exercised and runs through December 31, 2020.
The City would like to exercise the 2020 option year of the Agreement. The
Compensation as outlined in Exhibit A, 2020 to the Agreement, includes the labor and
material cost negotiated and shall not exceed 202,587.50. The history of the annual
renewals, including dollar amounts, is set forth as follows:
Original contract amount $ 202,587.50
2019 Renewal $ 202,587.50
2020 Renewal $ 202,587.50
All of the other contract provisions contained in the original Agreement shall remain in
place and remain unchanged in exercising this option year.
If you are in agreement with exercising the 2020 option year, please sign below to
acknowledge the receipt and concurrence to perform the 2020 option year. Please return
two copies to the City for execution, along with current insurance information. A fully
executed original copy will be mailed to you for your files.
CITY OF SPOKANE VALLEY AAA SWEEPING, LLC
Mark Calhoun, City Manager Name
Title
ATTEST:
Christine Bainbridge, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
Exhibit A - 2019 Cost Proposal
2019 Storm Drain Cleaning Services
Contractor : AAA Sweeping
Task
Unit
2019 Rate
2019 Rate
Structure Cleaning
Hour
$ 191.81
$ 195.27
Extra Labor
Hour
$ 84.40
$ 85.92
Traffic Control
Hour
$ 76.73
$ 78.11
Absorbant Liquid Hold
Each
$ 51.15
$ 52.07
Absorbant Material
Each
$ 818.40
$ 833.13
Debris Transfer
Hour
$ 191.81
$ 195.27
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: December 17, 2019 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Homelessness Related Topics
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: Spokane Housing Authority Update March 12, 2019;
Presentation on Spokane Valley Homeless Funding March 26, 2019; Point in Time Count
presentation June 4, 2019; Proposed Shelter Discussion August 13, 2019; Resolution 19-013
for SB 1406 Affordable Housing Sales Tax Rebate on September 3, 2019; Camping in Public
Spaces Report October 15, 2019; First Reading Regulating Public Camping Ordinance October
29, 2019; Adopted Regulating Public Camping Ordinance on November 12, 2019.
BACKGROUND: The growing number of homeless individuals is a difficult problem that cities
around the United States are facing. Spokane Valley is no different. While homelessness has
always been a problem for our community, the number of homeless individuals and the visibility
of the homeless have increased in recent years. In the past, Spokane Valley has relied upon
the Spokane County Housing and Community Development Department and Advisory
Committee, the Housing Authority, the Continuum of Care, and the City of Spokane to address
homeless -related concerns. Now, staff and Council have taken a more active role in
collaborating with other jurisdictions and agencies and have begun assessing the homeless -
related issues existing in Spokane Valley and how best to address them.
The attached presentation provides a summary of staff activity to this point and proposed
possible next steps with the intention of receiving feedback and guidance from Council.
OPTIONS: Provide feedback and guidance on next steps.
RECOMMENDED ACTION OR MOTION: N/A
BUDGET/FINANCIAL IMPACTS: Unknown
STAFF CONTACT: Morgan Koudelka, Senor Administrative Analyst; Erik Lamb, Deputy City
Attorney
ATTACHMENTS: PowerPoint, Recent HHAA Funding, Current HHAA RFP Proposals, and List
of Current Shelter Beds.
Spokane
..00Valley
HOMELESSNESS RELATED TOPICS
DECEMBER 17, 2019
STAFF MEETINGS AND PARTICIPATIO
• Spokane County Housing and Community DevelopmentAdvisory Committee
• Spokane Regional Continuum of Care
■ Huddle
■ SNAP
■ Frontier Behavioral
■ Jewels Helping Hands
■ House of Charity
■ Spokane Homeless Coalition
■ Hotspotters
■ Family Promise
■ Volunteers of America
■ Housing Authority
■ SpokaneValley Partners
2
IDENTIFY RESOURCE
■ Current Frontier and SNAP Outreach Team has requested additional funding through a $1.5M CHDAC RFP allocating Homeless
Housing Assistance Act (HHAA) dollars (of which Spokane Valley contributes approximately $550K per year) beginning January 1,
2020. This funding would allow the outreach team to increase staffing and expand availability throughout the County including
Spokane Valley.
■ The Sheriff's Office and Frontier Behavioral received additional funding through the Washington Association of Sheriffs and Police
Chiefs and now have two mental health co -response teams that can be utilized to interact and manage homeless individuals struggling
with mental illness. The City of Spokane Valley has budgeted $100,000 in 2020 to support this effort or similar services.
■ Jewel's Helping Hands has continued to provide relocation, transportation, laundry and shower services through private funding.
■ Currently CDBG, Recording Fees and Commerce Grants funding programs for the homeless, low-income, and affordable housing flow
through the County. We will continue to evaluate flow of those funds and work to align the allocations to the goals of the City.
■ Avista is utilizing dollars from their philanthropy program to fund programs for the homeless, such as the new warming shelter. We
will participate in community talks to make sure Spokane Valley is considered in how these funds are being utilized.
■ Consider utilizing outside agency funding to support agencies that support City's homelessness plan.
3
■ Take advantage of affordable housing sales tax credit and consider other incentives to increase stock of affordable housing.
PROPOSED NEXT STEPS - PHASE 1: OUTREACH
® Utilize outreach services to interact with homeless campers
■ Gain trust and gather information regarding specific circumstances of each individual
■ Connect with services and attempt to move into shelters and housing
■ Transition campers out of areas with permanent no -camping restrictions
■ Prioritize moving individuals out of areas with the greatest amount of potential conflict
■ Set up schedule for weekly outreach to maintain contact with campers, provide case management,
continuity of benefits and support, and progress toward transitioning out of homelessness
■ Provide summary report of homeless individuals and families in SpokaneValley identifying specific
circumstances causing homelessness, needs, available resources, and lack of resources
■ The Goal is remove high -conflict camps from parks, and near businesses and residences while working
to provide assistance to those in need while removing criminal elements and those that are a danger
to others or themselves.
4
PROPOSED NEXT STEPS - PHASE 11: REPORTING AND LONG-TERM
PLAN
▪ Provide summary of homeless individuals in SpokaneValley to Council
■ Identify reality of who the homeless are
■ Discuss various long-term options, pros and cons
■ Provide additional cost benefit information
■ Identify potential funding sources to support City's long term plan
5
WHY NOT JUST ENFORCE NO -CAMPING ORDINANCE NOW?
■ Requires available shelter space which is in short demand now
■ Can potentially result in criminal charges that cause court, prosecutor, and public
defender backlogs; charge turn into failure to appear and warrants. Consumes
tremendous amount of resources
■ Requires securing and storing large amounts of property
■ Pushes problem down the road, likely exacerbating issues for homeless individuals
and disconnecting them from resources while causing negative reactions
■ We continue to chase the same homeless camps again and again
6
Catholic Charities
House of Charity
1
Individual Emrgency
Shelter
4 Original Contract $
2017-2019
$135,000
i
6 Month Extension
July- December
$37,125
Total
$172,125
2017-2019 County Homeless Housing Assistance Act (HHAA) Funded Projects
Catholic Charities
St. Margaret's
Families w/ Children
Emergency Shelter &
Transitional Housing
Original Contract $
2017-2019
$90,000
6 Month Extension
July -December
$24,750
Total
i
$114,750
Salvation Arm
Shelter
Families w/
Children, single
— parents w/ children,
& Homeless
Couples
4 Original Contract $
2017-2019
$46,800
J
6 Month Extension
July- December
$12,870
•
Total
59,670
SNAP
Homeless
Prevention
(Households w/
children 6 & Under)
4 Original Contract $
2017-2019
$328,325
6 Month Extension
July -December
$138,770
Tota I
$467,095
i
1
Croswalk
4..
Homeless Youth
Shelter
Intervention
i
4 Original Contract $
2017-2019
$180,000
6 Month Extension
July- December
$49,500
t i
LLTota I
___$229;500
TOTAL Funds Allocated 2017-2019
$1,134,940
VOA
Hope House I
Women's Shelter
[. Intervention
41
Original Contract $
2017-2019
$72,000
•
1
6 Month Extension
July -December
$17,800
t•
Tota I
$91,800
2020 HHAA Application Snap Shot
Organization
_
- u
Catholic Charites #1
House of Charity Emergency Shelter
$ 204,479.00
Catholic Charites #2
St. Margaret's Shelter, ES & TH Services
$ 179,485.00
Family Promise #1
Open Doors Shelter
$ 150,000.00
Family Promise #2
Bridges Program Emergency Shelter
$ 50,000.00
Family Promise #3
Neighbors Program - Homeless Prevention
$ 50,000.00
Family Promise #4
Village - Homeless Prevention
$ 50,000.00
The Salvation Army
ES & TH Services
$ 74,865.00
SNAP #1
County Diversion/Prevention
$ 280,901.00
SNAP #2
County Outreach
$ 143,851.00
City of Spokane
Regional Targeted-Capacity Shelter
$ 749,607.00
Spokane Regional Mental Health Court
Homeless Prevention
$ 271,844.00
Spokane Workforce Council
Homeless Prevention
$ 237,318.00
Transitions- SCIL Program
Homeless Prevention
$ 50,000.00
Volunteers of America #1
Hope House
$ 281,386.00
Volunteers of America #2
Crosswalk
$ 190,266.00
YWCA
Safe Shelter for Survivors and Children
$ 66,072.00
TOTAL
$3,030,074.00
Summary Table of Shelter Beds by Population
Low -Barrier Emergency Shelters
Population
Capacity
Catholic Charities House of Charity
Adult Men
108
Catholic Charities House of Charity
Adult Women
50
Family Promise Open Doors
Households with Minor
Children
60
Volunteers of America Hope House
Adult Women
36
Volunteers of America Crosswalk
Minor Youth (17 and Under)
21
Other Emergency Shelters*
Population
Capacity
UGM Crisis Shelter for Women and Children
Women with Minor Children
48
UGM Crisis Shelter for Women and Children
Single Women
52
UGM Men's Crisis Shelter
Adult Men
186
Truth Ministries
Adult Men
42
Shelters Accessed Only by
Coordinated Entry or Referral**
Population
Capacity
Volunteers of America Hope House
Medical Respite for Women
12
Catholic Charities House of Charity
Medical Respite for Men
23
Catholic Charities House of Charity
Medical Respite for Women
8
Catholic Charities St. Margaret's Shelter
Households with Minor
Children
30
YWCA Emergency Shelter
People Fleeing Domestic
Violence
19 (+14 overflow)
* Some agencies require payment or participation in exchange for overnight stay. Any emergency shelter with requirements
like this is indicated here.
** These shelters require a person to go through Coordinated Entry or some other referral pipeline to stay (i.e. someone cannot
just show up and get a bed).
TOTAL AVAILABLE SPACES = 709
Total for Adult Men = 359
Total for Adult Women = 158
Total for Families = 171
Total for Youth = 21
DRAFT
ADVANCE AGENDA
as of December 12, 2019; 10:00 a.m.
Please note this is a work in progress; items are tentative
To: Council & Staff
From: City Clerk, by direction of City Manager
Re: Draft Schedule for Upcoming Council Meetings
December 24, 2019, and December 31, 2019 meetings cancelled
January 7, 2020, 5:30 p.m. Swearing in of newly elected councilmembers
[Note: This is NOT a special meeting, but an opportunity to administer the oath of office to newly elected councilmembers.]
Jan 7, 2020, Study Session, 6:00 p.m.
Opportunity for General Public Comment
1. Council Officer Selections for Mayor and Deputy Mayor — Chris Bainbridge
2. New Employee Quarterly Report — John Whitehead
3. Transportation Improvement Program (TIP) 2020 Amendment — Adam Jackson
4. Valley Mission Park — Mike Stone
5. CenterPlace West Lawn Contract Award — Mike Stone, Gloria Mantz
6. Advance Agenda
7. Info Only: Department Monthly Reports (normally 2nd mtg in Dec.)
[due Tue Dec 31
(15 minutes)
(5 minutes)
(10 minutes)
(15 minutes)
(10 minutes)
(5 minutes)
[*estimated meeting: 60 mins]
Jan 14, 2020, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Resolution Amending Bank Signing Authority — Chelsie Taylor
3. Mayoral Appointments: Planning Commissioners
4. Mayoral Appointments: Lodging Tax Advisory Committee Members
5. Mayoral Appointments: Councilmembers to various committees and boards
6. Admin Report: Valleyfest Contract — Cary Driskell
7. Admin Report: Training, Public Records Act, Open Public Meetings — Cary Driskell
8. Admin Report: Advance Agenda
Jan 21, 2020, Study Session, 6:00 p.m.
ACTION ITEMS:
1. Public Hearing: TIP 2020 Amendment — Adam Jackson
2. Motion Consideration: Valleyfest Contract — Cary Driskell
NON -ACTION ITEMS:
3. Spokane Trends— Dr. Patrick Jones, EWU Exe Director, Inst for Public Police & Eco Analysis (20 minutes)
4. CenterPlace Facility Rentals — Mike Stone (15 minutes)
5. Police Department Quarterly Report — Chief Werner (10 minutes)
6. Advance Agenda (5 minutes)
[*estimated meeting: 70 mins]
AWC (Association of Washington Cities) City Action Days, Olympia, Wa. Jan 28-29
Jan 28, 2020, Formal Meeting Format — Meeting Cancelled due to AWC Action Days
[due Tue Jan 71
(5 minutes)
(5 minutes)
(10 minutes
(10 minutes)
(10 minutes)
(10 minutes)
(30 minutes)
(5 minutes)
[*estimated meeting: 85 mins]
[due Jan 14
(10 minutes)
(10 minutes)
Feb 4, 2020, Study Session, 6:00 p.m.
Opportunity for General Public Comment
1. Admin Report: Advance Agenda
2. Info Only: Department Monthly Reports (normally 2nd mtg in Jan.)
Feb 11, 2020, 6:00 p.m. Council Meeting cancelled
Draft Advance Agenda 12/12/2019 10:59:36 AM
[due Tue Jan 28]
(5 minutes)
Page 1 of 2
Feb 11, 2020, Special Meeting, Winter Workshop 8:30 a.m. [due Tue Feb 41
Tentative items: General Fund -Fund Balance; Public Safety Contracts; Potential and Pending Contracts;
Capital Improvement Program (CIP) Process
Feb 18, 2020, Study Session, 6:00 p.m.
Opportunity for General Public Comment
1. Advance Agenda
Feb 25, 2020, Formal Meeting Format, 6:00 p.m.
1. Advance Agenda
2. Info Only: Department Monthly Reports
March 3, 2020, Study Session, 6:00 p.m.
1. Advance Agenda
NLC Congressional City Conf. (March 10-13)
March 10, 2020, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: Advance Agenda
March 17, 2020, Study Session, 6:00 p.m.
1. Advance Agenda
March 24, 2020, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: Advance Agenda
3. Info Only: Department Monthly Reports
March 31, 2020, Study Session, 6:00 p.m.
1. Advance Agenda
*time for public or Council comments not included
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
Accomplishments Report (2019)
Appleway Trail Amenities
Artwork & Metal Boxes
Donation Recognition
Fee Resolution Cost of Service Analysis
Graffiti
Health District Re SV Stats
Homelessness
Land Use Notice Requirements
Mirabeau Park Forestry Mgmt.
Naming City Facilities Protocol
New Employee Rpt (Jan, April, July, Oct)
Park Lighting
PFD Presentation
Police Dept Qtr Rpt (Jan, April, July, Oct)
Sign Ordinance
SREC Report/Update
St. Illumination (owners, cost, location)
St. O&M Pavement Preservation
Draft Advance Agenda 12/12/2019 10:59:36 AM
Tree City USA
Trunk or Treat
Utility Facilities in ROW
Vaping
Water Districts & Green Space
Way Finding Signs
[due Tue Feb 111
(5 minutes)
[due Tue Feb 181
[due Tue Feb 251
(5 minutes)
[due Tue March 31
(5 minutes)
(5 minutes)
[due Tue March 101
(5 minutes)
[due Tue March 171
(5 minutes)
(5 minutes)
[due Tue March 241
(5 minutes)
Page 2 of 2