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18-197.01 Senske Lawn & Tree Care: City Hall & Precinct Landscaping & Snow Plowing CONTRACT AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SPOKANE VALLEY AND Senske Lawn and Tree Care Inc. Spokane Valley Contract#18-197.01 For good and valuable consideration,the legal sufficiency of which is hereby acknowledged,City and the Senske Lawn and Tree Care mutually agree as follows: I. Purpose: This Amendment is for the Contract for landscaping services by and between the Parties, executed by the Parties on December 10,2018,and which terminates on December 31,2019. Said contract shall be referred to as the"Original Contract" and its terms are hereby incorporated by reference. Total compensation under the Original Contract is not to exceed$20,000.00. 2.Original Contract Provisions:The Parties agree to continue to abide by those terms and conditions of the Original Contract and any amendments thereto which are not specifically modified by this Amendment. 3. Amendment Provisions: This Amendment is subject to the following amended provisions,which are either as follows,or attached hereto as Appendix"A". All such amended provisions are hereby incorporated by reference herein and shall control over any conflicting provisions of the Original Contract, including any previous amendments thereto. 4. Compensation Amendment History:This is Amendment#_01_of the Original Contract. The history of amendments to the compensation on the Original Contract and all amendments is as follows: see new attached scope, not to exceed $5,000.00, to include snow plowing for City Hall and the Spokane Valley Precinct properties through April 30,2020. Date Compensation Original Contract Amount December 10,2018 $20,000.00 Amendment#1 December 19.2019 $-15.000.00 Total Amended Compensation $ 5,0000.00 The parties have executed this Amendment to the Original Contract this ,day of December 2019. CITY OF SPOKANE VALLEY: • SENS LAWN AND T E CA v� ark Calhoun y:Timo F"f.'ugh City Manager ts:Title A APPROVED S TO FORM: Kristine Bainbridge,City Clerk Office of e Attorney APPENDIX"A" 1. Paragraph 3 (Compensation) of the Original Contract is hereby amended to change the total compensation not to exceed from $20,000.00, to $5,000.00. Paragraph 3 of the Original Contract is amended to read as follows:City agrees to pay Consultant an agreed upon fees for specific services and an hourly rate up to a maximum amount of$5,000.00 as full compensation for everything done under this Agreement,as set forth in Exhibit B. Consultant shall not perform any extra,further,or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore.. 2. The Scope of Work,(Exhibit A) of the Original Contract, is hereby amended to include the following additional tasks and/or services: Consultant/Contractor shall SNOW REMOVAL A. Contractor shall provide all manner of material and labor for the performance of snow removal and de-icing service. Only a deicer which is safe for concrete shall be allowed. B. Snow shall be pushed to designated placements from the areas being serviced as indicated on a map provided by the City. C. Except by prior arrangement,snow shall not be relocated or transported off the property. D. Contractor shall remove snow from the two parking lots at City Hall,all sidewalks on and around City Hall,beginning first with entry and exit paths. At the Precinct the secure and unsecured parking areas and sidewalks around the Precinct,beginning first with entry and exit paths, including the walk path from Sprague Avenue. E. Unless otherwise specifically directed by the City,snow shall be plowed when snow has accumulated to the depth of two inches. Snow shall be cleared by 7:30 a.m. F. The duration of a snow event lasts from the start of precipitation and ends when the precipitation ends. G. The sidewalks at City Hall shall be shoveled and deiced prior to 7:30 a.m.if plowing is required. Also, paths between parking spaces shall be kept clean of snow so patrons do not have to climb snow berms while trying to reach the front doors. H. At the Precinct, the front side walk,east side door stoop, back door entrance,in front of the garage entrance and west side emergency entrance shall be cleared of all snow and deiced. Also, paths between parking spaces shall be kept clean of snow so patrons do not have to climb snow berms while trying to reach the front doors. I. Contractor shall not plow between cars nor within two feet of parked vehicles. It shall be the responsibility of the City to coordinate with the Contractor if a return to the site is necessary. J. Pre-storm ice preventative treatments shall be performed by the Contractor as agreed and needed to keep the concentrations of de-icing material at operating concentrations. De-icier keeps the snow from bonding to pavement and concrete, providing for a cleaner snow push service. De-icing does not replace the need for pushing except in the circumstances of light(less than one-inch depth of snow)or light freezing rain. If preventative treatment has rain or snow on it,re-treatment may need to be done prior to the next snow event. 2 K. After the conclusions of snow plowing and shoveling a de-ice treatment shall be applied as agreed to scheduled surfaces to prepare the surface for the next snow event,continuing snow and freeze-thaw cycles. L. During business hours, Contractor shall respond to requests for snow removal within 30 minutes of request from the City. Such requests shall be limited to when snow has accumulated to two or more inches. M. Periodically,City staff may supplement snow removal services as necessary for the public safety by applying deicer or snow-blowing or shoveling snow from sidewalks. PERSONNEL A. Contractor shall provide all labor,transportation,and supervision necessary to perform the work described herein. B. Field personnel shall be equipped with all necessary supplies, tools, parts and equipment and trained to perform work in a safe manner. C. Contractor recognizes that its personnel are perceived as representatives of the City while on the City's property and, as such, shall conduct themselves in an efficient, well-mannered, welI- groomed and workman-like manner at all times. D. Any damage caused by Contractor personnel shall be repaired promptly at no cost to the City. E. All work performed by Contractor shall be coordinated with the City to minimize disruption and to maximize safety to people and vehicular traffic on the property. VI. ADDITIONAL PROVISIONS A. Any personnel who will be entering through the secure gates to plow snow and service the secure areas at the Precinct are required to pass a background check. B. A Contractor representative shall conduct regular inspections of all work done on both properties. Contractor shall document and correct any damages identified within one week,or provide a status update for work requiring a longer period to accomplish. C. Contractor shall provide the City with a contact list for use in case of emergencies and will have personnel on call after regular business hours to respond accordingly. D. Contractor shall be proactive in identifying any landscape site conditions that affect long-term plant health and vigor and will advise the City accordingly. Contractor shall pay prevailing wage to all personnel working on any landscaping portion of this contract. 3 about:blank NNW www.senske.com EXHIBIT"B" PRICING CONTRACT SN1• Spokane Valley City Hall _ ID a:SITE 10210 E Sprague,Spokane Valley.WA_, __..___-__._._.__._..._. -_..__.-_._ ... SNOW SERVICES .... . . 0-3.9' 4-7.9' 8-I1.9" 12' Snow Plowing Price: 5165.00 S 247.50 5 371.25 Hewerts la Hourly Hale Sidewalk Snow Removal Pike: 5175.00 5 262.50 $393.76 Reverts To Hourly Rate De-Ice Lot: 590.00 Duce Sidewalk 590.00 Shoveling: Plowing: l alder: Dump Truck: Snow Services Hourly Rate: $65.00 �$125.00 5175.00 5 200.00 CONTRACT SNM:-__ ID a. SITE ADDRESS:___r___ ____ . _ -_ .--- • --- •--- SNOW SERVICES 0-3.9' 4•-7.9' 8-11.9" 12' S 5 5 Reverts 10 Hourly Rale Snow Plowing Price: Sidewalk Snow Removal Price: 5 S $ Reverts To Hourly Rate De-Ice Lot: _ $ De-Ice Sidewalk: 5 Shoveling: 1 1 Plowing 'loader: I Dump Truck:Snow Services Hourly Rate: $ S 5 S ID P: CONTRACT SNf: - _— - -M_— SITE ADDRESS:._.__ ----. ____�____ __ __ SNOW SERVICES , 0-3.4' 4-7.9' 8-11.9' 12' Snow Mowing Price: S $ S Reverts to Howly Rate_ 5 S Reverts To Hourly Rate Sidewalk Snow Removal Prke: - S De-ter Lot: 5 De-ice Sidewalk: 5 5hovehnq: O•Plowin 11 natter. I(lump Trurk- 5 Snow Services Hourly Rate: S $ S cucturrorlmt�nb—}1/4 ?• .-.- ,, -6- Sens,e IMUh ...- —. 1 of 1 12/20/2019,6:38 AM t '% fit';,s.}ii;K'9 ,.r. t Ro+ aYSY lC- r-r�cY.p� �`�[�--^s{a���'•ent rV*.ets,„•.�• 't• '.�.r r4-a tom.::, tit t-: ~ 4... y'... i ia•.M i+Cr+ '-a..'r f iT'o7t•AS� _�--.0e--1, . Ott t fir: _ - ..�.,.:... ,:,,5.=3,, :., -,w44,.�`f�• 4.0 rl�p C,S$ � t37 Oct t. . 4• �..Lr ..:: L�..- c50• near..:.. EXHIBIT"B,. ;r'.. ..., PRICING ry` CONTRACT SW:_ Spokane Valley Precinct ID#: SITE ADDRESS: 12710 E Sprague,Spokane Valley,WA D-3.9" 4--7.9" 8-11.9" 12" Snow Plowing Price: $155.00 $232.50 $348.75 Reverts To Hourly Rate Sidewalk Snow Removal Price: $55.00 $82.50 1$123.75 Reverts To Hourly Rate De-ice Lot $75.00 De-Ice Sidewalk: $50.00 -- Shoveling: 1 Plowing: Loader: Dump Truck: Snow Services Hourly Rate: $65.00 $ 125.00 - $175.00 $200.00 CONTRACTSNU: ID#: SITE ADDRESS: SNOW SERVICES . . 0-3.9' 4-7.9" 8-11.9" 12° Snow Plowing Price: S $ $ Reverts To Hourly Rate $ $ Reverts To Hourly Rate Sidewalk Snow Removal Price: • $ De-Ice Lot $ De-ice Sidewalk: $ - Shoveling: I Plowing: Loader: Dump Truck Snow Services Hourly Rate: $ $ II $ $ CONTRACT SN#: ID#: - SITE ADDRESS; SNOW SERVICES 0-3.9" 4-7.9" 8-11.9' 12" . r Snow Plowing Price: $ • $ $ Reverts To Hourly Rate Sidewalk Snow Removal Price: $ $ $ Reverts To Hourly Rate De-Ice Lot: $ -. - De-Ice Sidewalk: $ t Shoveling: Plowing: Loader: Dump Truck: Snow Services Hourly Rate: $ S $ $ Customer Initials 1 1 b.-6- Senske Initials SENSLAW-01 CMEYER .4CORCP- CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 12/20/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER NAME CT Richland Office PHONE FAX PayneWest Insurance,Inc. (ac,No,Ext):(509)946-6161 (ac,No):(866)215-4862 L 390 Bradley Blvd. ADDRESS: Richland,WA 99352 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Cincinnati Insurance Company 10677 INSURED INSURER B:Homeland Insurance Company of New York 34452 Senske Lawn&Tree Care,Inc INSURER C: 400 North Quay Street INSURER D: Kennewick,WA 99336 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD IMM/DD/YYYY1 IMM/DD/YYYYI A X COMMERCIAL GENERAL LIABIUTY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR EPP0177069 1/28/2019 1/28/2020 DAMAGES(RENTED 500,000 X PREMISES(Ea oecurrence) $ MED EXP(Any one person) $ 10,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY j LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER WA Stop Gap $ 1,000,000 A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 (Ea accident) $ X ANY AUTO EBA0177069 1/28/2019 1/28/2020 BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY _ AUTOS BODILY INJURY(Per accident) $ X AUTOS ONLY AUTOS WN ONEp LY (Perr accident)p AMAGE A X UMBRELLA UAB X OCCUR EACH OCCURRENCE $ 4,000,000 EXCESS UAB CLAIMS-MADE EPP0177069 1/28/2019 1/28/2020 AGGREGATE $ 4,000,000 DED RETENTION$ _ _ - - $_ A WORKERS COMPENSATION PEATUTE _X ERH AND EMPLOYERS'LIABILITY EPP0177069 1/28/2019 1/28/2020 1,000,000 ANY PRROPRIIETgORR/PARTNER/EXECUTIVE Y/N E.L.EACH ACCIDENT $ (Muidato/ry In NH)EXCLUDED? N/A 1,000,000 E.L.DISEASE-EA EMPLOYEE $ If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Equipment Floater EPP0177069 1/28/2019 1/28/2020 RENTED/LEASED EQUIP 110,000 B Commercial Pollution 7930017960002 1/28/2018 1/28/2020 POLICY LIMIT 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) SNOW REMOVAL LIABILITY-Gemini Insurance Company Policy Term 1/28/19 to 1/28/20 Policy Number#VCGP02 327-Liability Limit-$1,000,000 Occurrence with $2,000,000 Aggregate EMPLOYEE DISHONESTY COVERAGE-$500,000 with$1,000 Ded. City of Spokane Valley,City Hall and Police Precinct are added as additional insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Cityof Spokane Valley,CityHall and Police Precinct THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN P Y ACCORDANCE WITH THE POLICY PROVISIONS. 10210 E.Sprague Ave. Spokane Valley,WA 99206 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD