12-060.05 Poe Asphalt Paving: Sprague Ave ReconstructionPublic Works Department
Capital Improvement Program
11707 E Sprague Ave Suite 106 0 Spokane Valley WA 99206
509.921.1000 0 Fax: 509.921.1008 0 cltyhall®spokanevalley.org
Memorandum
Date: August 24, 2012
To: Steve Worley
From: Pete Fisch
Re: Change Order #4 for Sprague Avenue Reconstruction Project CIP #0115
Budget Account No. 303.303.115.595.30.63.00 Poe Asphalt & Concrete's Contract 12-007
Change Order #4 pays for additional patrols to maintain traffic control devices during weekends
and over the Labor Day holiday. This is due to an omission in the Traffic Control Plans for the
last stage of paving.
The total estimated cost (incl. tax) for this Change Order work is $2,317.25. There are sufficient
funds in the project budget to cover these costs.
Change order #1 ($54,762,23) was previously approved by the Public Works Director. Change
orders #2 ($7,219.44) and #3 ($1,121.25) were approved by the City Manager (since there was
no Public Works Director at the time).
Original Contract amount
Previous Change Order Cost =
Change Order #4 Cost =
Project Cost including Change Order #4 =
15% of Original Contract amount =
Max Public Works Director (PWD) Contract authority =
PWD Approved Change Order Cost to date =
Remaining P.W. Director Contract Authority after CO #4
Public rks
cc: City Manager
Finance Department
$2,481,291.21
$63,102.92
$2,317.25
$2,546,711.38
$372,193.69
$75,000,00
57,079.48
$17,920.52
Project Manager
Dir
ector
W
Sp k ne
Valley'
DEPARTMENT Or PURI_IC WORKS
CHANGE ORDER TO CONSTRUCTION CONTRACT NO: 12-007
PROJECT: Sprague Ave. Reconstruction
CONTRACTOR: Poe Asphalt Paving, Inc.
CAPITAL IMPROVEMENT PROJECT NO: Ot 15
BID NO.: 11-031
DESCRIPTION OF CHANGES
TNs Change Order pays for costs of additional patrols to maintain traffic control devices during yteekends and build: ys.
CONTRACT DATE: 4/11/2012
CHANGE ORDER NO: A
!torn No Dcscrlptlon
C.O. 4 .Addilinnnl Patrols to Maintain Traffic Control Dovicos
Original Date:
Original Working Days:.
nil Quantity, :ilnit Price Total
L.S, i ..i$2,015.Q0 $2.015.00
15%Contractor markup $302,25
Total Amount of this ChanOo Order{ Inca. Tax}:
SUBSTANTIAL COMPLETION
Prior to ails Change Order:
65 Working Days Added by this CO:
Including this Change Order;
Working Days including this CO:
$2,317.25
THESE CHANGES RESULT IN THE FOLLOWING ADJUSTMENTS OF TOTAL CONTRACT. PRICE;
ORIGINAL TOTAL CONTRACT AMOUNT
TOTAL PRIOR CONTRACT CHANGE ORDER AMOUNT. S
TOTAL CONTRACT PRICE PRIOR TO THJS CHANCE ORDER 5.
NET THIS. CHANGE ORDER
TOTAL CONTRACT AMOUNT INCLUDING' HIS CHANGE ORDER S
2,481,291.,21
63,102,02
2,544,394.13
2,317,25
CC)NTRACT()R ACCEPTANCE:
`the CC•ntractpr hereby Accepts thI .adjustment. turd. . e rrr)s oJthe origin°trnct for allwork porfomod.
RECOMMENDED BY:
APPROVED BY:
f
.2(
rOff tik.44 Works Uitwor
APPROVED BY: /l�
Muliaii +t
DATE:
DATE:
DATE; ? z`f � / 2-
DATE:
ATTACttMENTS:
1sratiorou:
ORIGINALS TO: Contractor, City Clerk's Office
COPIES TO; PW P_roject rile, Finance Copt.
S�Bkane
Va11ey
Memorandum
Public Works Department
11707 E Sprague Ave Suite 106 0 Spokane Valley WA 99206
509.921.1000 4 Fax: 509.921.1008 0 cityhall®spokanevalley.org
Date: Aug. 29, 2012
To: File
From: Pete Fisch
Re: Change Order #4 Explanation
This memo is to explain the costs associated with Change Order #4, Additional Patrols to
Maintain Traffic Control Devices, dated August 24, 2012.
On August 27, North Star Enterprises sent a quote for an additional detour and signing needed
for the final paving phase on the Sprague Project. This quote not only included a cost for the
detour, but also for checking the jobsite on weekends and the Labor Day holiday. It included a
price for Saturday ($370.00) and a separate price for Sunday and the holiday ($425.00).
At the time Change Order #3 was executed I did not believe extra {patrols were necessary due to
the WSDOT Spec. stating the Contractor shall maintain the traffic control and its' devices during
the project and shall also be required to check the project site one time per non -working day.
After executing Change Order #3, Steve Worley and Ryan Kipp decided it would be necessary
and in the Public best interest to add additional trips to have the traffic control devices checked
on more frequently than the specification requires.
To expedite the process I used the prices that were submitted with the quote for CO #3 and
submitted a preliminary cost to Poe Asphalt for the additional trips to the jobsite each Saturday,
Sunday and Labor Day. This added up to two additional Saturday's, two additional Sunday's and
Labor Day.
370 x 2 — $740
425 x 3 = $1,275, total = $2,015, plus the 15% Contractor markup ($302.25) for a total of
$2,317.25.
I received a positive response from Poe and then I drew up the Change Order #4.
Pete Fisch
Project Manager