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20-032.00 Lemonade Graphics: Newsletter -..k N derentenatte 509.389.2851 heather@lemonadegraphics.com1 lemonadegraphics.com Client City of Spokane Valley Project Scope } Provide graphic design services to the City of Spokane Valley. Deliverables to include: » Two 20-page"View"magazines - City staff will provide written content, images and ads, etc. - Lemonade will provide layout, creation of specialized graphics(infographics, etc.), image retouching,and final print files Lemonade will perform due diligence to ensure that typefaces and images are licensed for commercial use.Any other copyright and/or trademark work is the responsibility of the client. Estimated Fee } Fees (design, art direction, production, travel, client services, print bids, etc.)are estimated at a total of$5000. Project estimates are valid for 60 days from the date of estimate. Project estimate may be adjusted if, upon receipt of all project elements,the designer determines the scope of the project has been altered dramatically from the originally agreed upon concept. Printing fees will be estimated separately and payment arrangements made between client and printer. Fee Schedule } The City of Spokane Valley(CSV)contract is based upon the deliverables listed above. Lemonade's ability to fulfill deliverables is predicated upon CSV's provisions of all necessary information and approvals in a timely manner.Any work outside the specified deliverables will be billed on a"time and materials" basis at$65 per hour. Billing will occur at the end of each completed magazine(estimated to be April and October of 2020).All payments will be due 21 days from the time of the invoice. Ownership of all production and final files created by Lemonade will remain with Lemonade until all invoices are paid in full.At that time, the ownership of the final deliverables will transfer to CSV.The project may be terminated at any time by either party, at which point a final invoice will be given and completed work will be delivered on full payment. Reproduction } The client assumes full reproduction rights upon payment for completed project. The designer retains personal rights to use the completed project and any preliminary designs for the purpose of design competitions, future publications on design, educational purposes and the marketing of the designer's business. Where applicable the client will be given any necessary credit for usage of the project elements. Cancellation } The client shall not unreasonably withhold acceptance of, or payment for,the project. If, prior to completion of the project, the client observes any nonconformance with the design plan, the designer must be promptly notified, allowing for necessary corrections. Rejection of the completed project or cancellation during its execution will result in for- feiture of deposit and the possible billing for all additional labor or expenses to date.All elements of the project must then be returned to the designer.Any usage by the client of those design elements will result in appropriate legal action. Client shall bear all costs, expenses, and reasonable attorney's fees in any action brought to recover payment un- der this contract or in which Lemonade Graphics may become a party by reason of this contract. Completion } The estimated competion date of this project is Dec 31. 2020.Any alteration of deviation from the above specifications involving extra costs will be executed only upon approval with the client.Any delay in the completion of the project due to actions or negligence of client, unusual transporation delays, unforeseen illness, or external forces beyond the control of the designer, shall entitle the designer to extend the completion/delivery date, upon notifying the client, by the time equivalent to the period of such delay. Acceptance } By submitting work to Lemonade Graphics for the City of Spokane Valley projects you are agreeing to the terms and expectations presented in this agreement. Thank you. Lemonade Graphics 5706 E. 19th Ave. Spokane Valley, WA 99212 Designer Signature Date 2-13-20 Client Signature v Ad Cal„""'"t - Date 2J R 666 Exhibit A Scope of Services - Lemonade Graphics The Consultant shall be responsible for the following tasks: Task 1—Design of print and digital city newsletter(spring and fall Issues) A. Consultant will partner with the City in 2020 to provide graphic design services in the production of two magazine style newsletter issues both 20 pages in total length. A. City will provide Consultant an outline of each issue, with designated pages for specific articles,written content, images for reproduction and any additional assets required. B. The Consultant shall be responsible for layout, creation of specialized graphics, image retouching, and final print files, including a PDF file of the final version of each newsletter for email distribution. C. The Consultant will perform due diligence to ensure that typefaces and images are licensed for commercial use.Any other copyright and/or trademark work is the responsibility of the City. D. Consultant will interact as needed with printer the City selects in the building of digital files as requested by printer. Printing expenses will be managed by the City and are not the responsibility of the Consultant. E. The estimated completion date of this project is December 31, 2020. Any alteration or deviation from the above specification involving extra costs will be executed only upon approval with the City.Any delay in the completion of the project due to action of the City shall entitle the Consultant to extend the completion/delivery date, upon notifying the City, by the time equivalent to the period of such delay. F. The City assumes full reproduction rights upon payment for completed project.The Consultant retains personal rights to use the completed project and any preliminary designs for the purpose of design competitions,future publications on design, educational purposes and the marketing the designer's business. Where applicable the City will be given any necessary credit for usage of the project elements. 1 Exhibit B Fee Proposal - Lemonade Graphics Task 1—Fees and Fee Schedule A. The Consultant will receive$5,000 in total for design, art direction, production, and client services.This agreement is based on Lemonade's ability to fulfill deliverables predicated upon the City's provisions of all necessary information and approvals in a timely manner.Any work outside the specified deliverables will be billed on a "time and materials" basis at$65 per hour. B. Billing will occur monthly based on completed work.All invoices will be due in 21 days from the time the invoice is received by the City. C. Ownership of all production and final files created by Lemonade will remain with Lemonade until all invoices are paid in full.At that time,the ownership of the final deliverables will transfer to the City.The project may be terminated at any time by either party, at which point a final invoice will be provided and completed work delivered on payment in full. D. City shall not withhold acceptance of,or payment for the project. If prior to completion of the project,the City observes nonconformance with the design plan,the designer must be promptly notified,allowing for necessary corrections. 2 HEATHBE-01 TCAMPTON ACORO' CERTIFICATE OF LIABILITY INSURANCE DATD12YYY) �.�• 2//12/212/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the pollcy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER ACT Tatyana Campton NAME: Stonebraker McQuary PHONE FAX 1401E 57th Ave (NC,No,Ext):(509)755-4500I(NC,No):(509)755-4508 Spokane,WA 99223 ADDRL ESS:tcampton@stonebrakermcquary.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Massachusetts Bay Ins Co INSURED INSURER B: Heather H Berndt DBA Lemonade Graphic Design INSURER C: 5706 E 19th Ave INSURER D: Spokane,WA 99212 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD (MM/DD/YYYY) (MM/DD/YYYY) A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR OD2 H181123 2/12/2020 2/12/2021 DAMAGE TO RENTED 300,000 X PREMISES(Ea occurrence) $ MED EXP(Any one person) $ 10,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIESPER: GENERAL AGGREGATE $ 2,000,000 X POLICY 5' LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: WA STOP GAP $ 1,000,000 A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 (Ea accident) ANY AUTO OD2 H181123 2/12/2020 2/12/2021 BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ X AUTOS ONLY X AUTO S ONLYED (pPerr ac identDAMAGE UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER AND EMPLOYERS'LIABILITY �,I N STATUTEH ER ANYICEWMEIETOR EXCLUDED ECUTIVE N/A E.L.EACH ACCIDENT $ , (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101 Additional Remarks Schedule,may be attached If more space Is required) City of Spokane Valley Is listed as Additional Insured under the General Liability coverage with respect to Named Insured's work/operations. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE City of Spokane Valley 10210 E Sprague Avenue !Spokane.WA 99206 ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD