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19-143.02 CSL: Sports Field Feasibility CONTRACT AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SPOKANE VALLEY AND CONVENTIONS, SPORTS & LEISURE INTERNATIONAL, LLC Spokane Valley Contract#19-143.02 For good and valuable consideration, the legal sufficiency of which is hereby acknowledged, City and Conventions, Sports&Leisure International, LLC mutually agree as follows: 1.Purpose: This Amendment is for the Contract for new outdoor sports facilities in Spokane Valley by and between the Parties, executed by the Parties on October 24, 2019, and which terminates on June 30, 2020. Said contract shall be referred to as the "Original Contract" and its terms are hereby incorporated by reference. Total compensation under the Original Contract is not to exceed $25,000.00. 2. Original Contract Provisions: The Parties agree to continue to abide by those terms and conditions of the Original Contract and any amendments thereto which are not specifically modified by this Amendment. 3. Amendment Provisions: This Amendment is subject to the following amended provisions, which are either as follows,or attached hereto as Appendix"A". All such amended provisions are hereby incorporated by reference herein and shall control over any conflicting provisions of the Original Contract, including any previous amendments thereto. 4. Compensation Amendment History: This is Amendment# 2_ of the Original Contract. The history of amendments to the compensation on the Original Contract and all amendments is as follows: Date Compensation Original Contract Amount October 21,2019 $25,000.00 Amendment#1 January 24, 2020 Time Only Amendment#2 March 4,2020 $4,000.00 Total Amended Compensation pry, $29,000.00 The parties have executed this Amendment to the Original Contract this iv— day of March,2020. CITY OF SPOKANE VALLEY: CONVENTIONS, SPORTS &LEISURE INTERNATIONAL, LLC:: MOAL Mark Calhoun By: City Manager Its: Title Principal ATTE . APPROVED A FORM: /5a-i.134 (6-L /3‘ ristine Bainbridge, CityClerk Offic the�Ci orney � r 1 APPENDIX"A" 1. Paragraph 3 (Compensation) of the Original Contract is hereby amended to change the total compensation paid from $25,000.00,to $29,000.00. Paragraph 3 of the Original Contract is amended to read as follows:City agrees to pay Consultant$29,000.00,(which includes Washington State Sales Tax if any is applicable)as full compensation for everything done under this Agreement,as set forth in Exhibit B. Consultant shall not perform any extra, further, or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. The City agrees to pay up to$29,000.00 as full compensation for everything furnished and done under this contract, in accordance with the provisions outlined in the scope of work, as previously and/or presently amended. 2. The Scope of Work, (Exhibit A) of the Original Contract, is hereby amended to include the following additional tasks and/or services: Consultant / Contractor shall review possible sports fields in Spokane Valley. Additional scope is attached as A.1 2 CONVENTIONS SPORTS ci csis March 5, 2020 LEISURE Mr. John Hohman Deputy City Manager City of Spokane Valley 10210 E. Sprague Avenue Spokane Valley, Washington 99206 Dear Mr. Hohman: The purpose of this letter is to outline a scope of services for the requested added services to the signed and executed engagement letter concerning a study for new outdoor sports facilities in Spokane Valley, signed and dated October 24, 2019, and amended January 27, 2020. We are excited about the potential opportunity to assist you and other stakeholders with these evaluation and planning issues. PROPOSED SCOPE OF WORK The added services that are the subject of this Addendum consist of broadening the original scope of services to include assistance in evaluating the viability of a new development scenario including the incorporation of enhanced soccer facilities at the Plante's Ferry Sports Complex. Specifically, we will conduct the following: 1. Competitive Facility and Destination Analysis — We will update our analysis of the sports tourism and amateur sports facilities/complexes throughout western Washington and the greater regional area to determine the level of competition within the marketplace for multipurpose rectangle field usage. We will review our analysis of existing and potential new sports tourism and amateur sports facility infrastructure with updated data, documentation and resources, historical event and financial operations among existing sports tourism and amateur sports facilities, facility/site plans, land/building acquisition cost estimates, lease agreements for potential sports organizations/tenants and other such information. 2. Market Outreach, Interviews and Surveys—We will connect/reconnect via telephone with a sample of current and potential new users of multipurpose rectangle fields at an enhanced Plante's Ferry Sports Complex (e.g., soccer, football, rugby, lacrosse, etc. organizations). 3. Usage, Participation and Attendance Estimates—We will project the anticipated usage among local, drive-in and overnight visitors for the new Plante's Ferry Sports Complex development scenario for comparison purposes with the previously conducted scenario analysis. 4. Financial Operations Analysis—We will update our detailed financial operating projections to reflect the new Plante's Ferry development scenario based on the potential event/usage mix, projected facility usage levels, attendance, rent and fee structures, per capita spending estimates and other such factors. We will develop an operating budget and pro-forma financial statements for the first few years of operations through a stabilized year of operations for the new development scenario. 5. Economic Impact and Cost/Benefit Analysis — We will update the estimated economic and fiscal (tax) impacts associated with the operation of an enhanced Plante's Ferry Sports Complex. We will compare and contrast the results of the new Plante's Ferry development scenario with the projections from our initial development scenario analysis. 6. Preparation of Summary Report — We will update the summary document outlining key findings, projections and conclusions related to the above work effort. Conventions,Sports&Leisure International 520 Nicollet Mall•Suite 520•Minneapolis,MN 55402• Telephone 612.294.2000•Facsimile 612.294.2045 Mr. John Hohman Page 2 of 2 March 5, 2020 PROPOSED TIMING AND FEES We are prepared to continue this engagement upon receipt of notice to proceed. We would look forward to further discussing the specific study preferences or alternatives you may have for the study. We expect to be able to complete the scope of services outlined herein within 4 weeks. In addition, regular progress updates will be forwarded to you in-person or via conference call during the study period. Furthermore, we anticipate completing the contracted elements in full, performing all work as set forth in the final contract. In the event that a decision not to proceed occurs within the time frame finally agreed upon for this engagement, we will cease our work, and bill you for time incurred on the project at that point in time. Total proposed professional fees and expenses associated with all tasks outlined within the proposed scope of work will not exceed $4,000. This fee and expense figure does not assume any visits to Spokane Valley by CSL staff. Should one or more visits be explicitly requested by you, we would bill at cost out-of-pocket expenses incurred, plus additional hourly fees related to the requested travel. Out-of-pocket expenses, including travel costs, postage, telephone, report preparation and reproduction will be billed separately at cost. Professional fees and out-of-pocket expenses will be billed and are payable on a monthly basis. Should additional work be required beyond the scope of services detailed herein, professional fees will be billed on an hourly rate basis. Total professional fees for additional services will depend on the number of hours required to complete the services and skill levels of the assigned personnel. Upon your review of this information, please do not hesitate to contact me at (612) 294-2006 or jfeldman@cslintl.com. We would look forward to the opportunity to assist you with your planning concerning this project and could put together an engagement letter(contract) at your request. Sincerely, Joel Feldman Project Director CSL International Client#: 1638760 LEGENHOS2 ACORDr. CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) 10/11/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT USI Insurance Services,LLC PHONE FAX 2502 N Rocky Point Dr Ste 400 E-MAILo,Eat):813 321-7500 (A/C,No): Tampa,FL 33607-1421 ADDRESS: 813 321-7500 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Nova Casualty Company 42552 INSURED INSURER B: p y 10120 Everest National Insurance Com an Conventions Sports&Leisure INSURER C:Pacific Indemnity Comp■ny 20346 International,LLC INSURER D Continental Casualty Company 20443 61 Broadway Suite 2400 INSURER E:Pennsylvania Manufacturers Assoc.Ins. 12262 New York,NY 10006 INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IN�SRR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP INSR WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS A COMMERCIAL GENERAL LIABILITY 3019011100379 08/01/2019 06/01/2020 EACH q�ES(EOCCURRENCE $1,000,000 CLAIMS-MADE X OCCUR PREMISa xarErrence) $ MED EXP(Any one person) $ PERSONAL 8 ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 PR - POLICY ECT LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: $ E AUTOMOBILE LIABILITY 1519011100379 08/01/2019 06/01/2020 Ea aoclid DtSINGLE LIMIT $1,000,000 X ANY AUTO BODILY INJURY(Per person) $ AWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ X HIRED ONLY X NON-OWNED PROPERTY DAMAGE AUTOS ONLY (Per accident) $ B _ UMBRELLA LIAR _ OCCUR SI8EX00881191 08/01/2019 06/01/2020 EACH OCCURRENCE $10,000,000 X EXCESS LIAB X CLAIMS-MADE AGGREGATE $10,000,000 DED X RETENTION$10000 $ C WORKERS COMPENSATION 79573708 06/01/2019 06/01/2020 ;MUTE EMPLOYERS'LIABILITY Y/N STATUTE ER OFFICERR/MB EXCLUDED?PROPRIETOR/PARTNER/EXECUTIVE N N/A E.L.EACH ACCIDENT $1,000,000 (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 D Professional 652119428 06/18/2019 06/01/2020 10,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) City of Spokane Valley are named as additional insured as it relates to general liability in accordance with the terms and conditions of the policy. CERTIFICATE HOLDER CANCELLATION City of Spokane Valley SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 10210 East Sprague Avenue ACCORDANCE WITH THE POLICY PROVISIONS. Spokane,WA 99206 AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) 1 of 1 The ACORD name and logo are registered marks of ACORD #526881990/M26472972 HXMZP