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2020, 04-14 Regular Formal MINUTES SPOKANE VALLEY COUNCIL REGULAR MEETING FORMAL FORMAT Spokane Valley City Hall Spokane Valley, Washington April 14, 2020 Mayor Wick called the meeting to order at 6:00 p.m. The meeting was held remotely via ZOOM meeting. Attendance: Councilmembers _ Staff Ben Wick, Mayor Mark Calhoun, City Manager Brandi Peetz,Deputy Mayor John Hohman,Deputy City Manager Pam Haley, Councilmember Chelsie Taylor, Finance Director Tim Hattenburg, Councilmember Cary Driskell, City Attorney Rod Higgins, Councilmember Bill Helbig, City engineer Linda Thompson, Councilmember Mike Stone, Parks &Recreation Director Arne Woodard, Councilmember Jenny Nickerson,Building Official Christine Bainbridge, City Clerk ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a MAYOR'S REPORT: Mayor Wick mentioned the County's Community Development Block Grant program will be getting about $1 million; mentioned the CARES federal program with about $70 to $90 million coming to local governments, although he said there has not been guidance on how those funds can be used; mentioned the ongoing meetings with County Commissioner French, business leaders, Mr. Calhoun and others concerning the emergency pandemic; and said there has been a motion filed in the Supreme Court about the release of inmates over the age of 50. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda. a. Approval of claim vouchers on April 14, 2020,Request for Council Action Form Total: $3,026,050.18 b.Approval of Payroll for Pay Period Ending March 31, 2020: $539,338.83 c. Approval of Council Meeting Minutes of March 10,2020 Formal Meeting Format d. Approval of Council Meeting Minutes of March 17, 2020 Study Session Format e. Approval of Council Meeting Minutes of March 24, 2020 Formal Meeting Format f. Approval of Council Meeting Minutes of March 31,2020 Study Session Format It was moved by Councilmember Hattenburg, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 2.First Reading Ordinance 20-005 Street Vacation 2019-005 —Bill Helbig After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Peetz and seconded to suspend the rules and adopt Ordinance 20-005 on the first reading. After Mr. Helbig went over the PowerPoint explaining the proposed street vacation, Councilmember Hattenburg asked how this vacation would affect the wetlands.Mr.Helbig said that once this becomes a single parcel,development could occur and they would have to follow all the rules and regulations for critical areas.There were no public comments as the Planning Commission held a public hearing on this item January 9, 2020. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried Regular Formal Council Meeting: 04-14-2020 Page 1 of 3 Approved by Council: 04-28-2020 3. First Reading Ordinance 20-006 Deferring Gambling Tax Remittance—Chelsie Taylor After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Peetz and seconded to suspend the rules and approve Ordinance 20-006 deferring remittance of gambling taxes for the first and second quarters of 2020. Finance Director Taylor explained the background of this issue, as noted in her Request for Council Action form,adding that this would include all gambling taxes due the City and would defer those taxes only for the first and second quarters. City Clerk Bainbridge said we received one public comment from Ms. Barb Howard, of Spokane Valley,who indicated she was in favor of the ordinance but would like to extend the deadline out further. There were no other public comments. Director Taylor said this does not appear to be an issue for other municipalities, and Councilmember Haley added that other municipalities are doing other things, such as waiving sewer or water fees, but this tax is about all we have control over. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 4. Motion Consideration: 2020 BUILD Grant Application—John Hohman It was moved by Deputy Mayor Peetz and seconded to authorize the City Manager or designee to apply for the BUILD FY 20 program for the Pines Road/BNSF Grade Separation Project. Deputy City Manager Hohman said this issue was discussed during the April 7 Council meeting at which time there was Council consensus that staff apply for BUILD FY 20 grant program for the Pines Road/BNSF Grade Separation Project; and that tonight staff seeks Council's formalized vote on the issue to allow staff to move forward with an application.There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 5. Motion Consideration: Meals on Wheels Contract—Cary Driskell It was moved by Deputy Mayor Peetz and seconded to authorize the City Manager to finalize and execute the funding agreement with Greater Spokane County Meals on Wheels to provide emergency funding relating to providing additional meals to Spokane Valley senior citizens. As noted in the Request for Council Action form, City Attorney Driskell said that as a result of the pandemic, Meals on Wheels has seen a significant increase in the number of people using their service,and that this additional$8,000 would assist greatly, and the contract would run through July 30, 2020. There was brief Council discussion about assisting Meals on Wheels as well as Spokane Valley Partners. There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. ADMINISTRATIVE REPORTS: 6.Hazard Mitigation Agreement—Jenny Nickerson Building Official Nickerson explained that our part of the Hazard Mitigation Plan is contained in Chapter 7 in Volume 2; said we approved the original plan in 2007 as well as an update to the plan in 2014 and that the Plan requires updating every five years.Mayor Wick asked if a pandemic is considered part of a hazard and Ms.Nickerson pointed out several pages in Volume 1 that speak to hazard identification and said we don't have a lot of history for local pandemics. City Manager Calhoun added that during the H1N1 pandemic in 2009,the City developed a continuity of operations plan and that staff has been in the process of updating the plan, and said we will include a chapter specifically for pandemics; and once that is complete, we will submit it to the Greater Spokane Emergency Management for their approval. Mr. Calhoun also noted there are two volumes of the County's Hazard Mitigation Plan with well over 500 pages, but that we are focusing on Chapter 7 in Volume 2. There was Council consensus to bring this back on the next Consent Agenda for approval consideration. 7. CenterPlace Roof Repair---John Hohrnan Deputy City Manager Hohman explained that Council saw this item in June and November of last year where discussion was held regarding the roof repair, and tonight is follow-up from those discussions. Mr. Hohman noted that in November, Council concurred to proceed with this project using the standing seam metal roofing material,as opposed to composition/shingles,or metal tile.Mr. Holtman noted that the project was advertised for bid in February, and at the February 21 bid opening, four bids were received, ranging from a low bid of just under $500,000, to a high bid of about$1.3 million; with an engineer's estimate of $613,000; and that after careful consideration, staff decided it was best to reject all bids and re-bid the project. Regular Formal Council Meeting: 04-14-2020 Page 2 of 3 Approved by Council: 04-28-2020 Mr. Hohman explained that staff had discussions with the low bidder as there were some discrepancies in that bid which lead staff to question if that bidder could perform the work at that low amount. Mr.Hohman said that now, however,there are concerns about the budget for this and next year;that in working with Mr. Calhoun,Mr.Hohman said he asked Architects West to look again at the figures to make sure their estimate was reasonable and to consider the cost differential for composition shingles instead of standing seam metal. As noted in Mr. Hohman's Request for Council Action form, those figures are shown along with each material's life expectancy. He noted that while the life expectancy for the standing seam metal is greater, staff is recommending changing the roof material selection to composition shingles to keep more in line with the initial anticipated project budget. Mr.Hohman also mentioned that because of the years of leakage, the insulation is damaged but we won't know the extent of that damage until the project begins.Mr.Hohman also explained that the plan is to re-advertise by the end of the month with the hope of getting it constructed this year;he said composition roof would also likely give us more bidders and the work would be of shorter duration as shingles are easier to measure and install. Deputy Mayor Peetz asked about warranty on any work that would happen and Mr.Hohman said the work would include a warranty;he also noted that a full- time inspector would be retained from a firm as well as another part-time inspector on site to make sure mistakes such as were made in the past,won't be repeated. A question arose about the pitch of the roof and Mr. Hohman replied that the pitch is steep enough that shingles will work on that site. Councilmember Thompson asked if it is normal to have a full-time as well as a part-time inspector and Mr. Hohman said that it is, especially with what we have learned on other vertical construction projects. There were no objections from Council to proceed with composition shingles. Mr. Calhoun said this will be re-bid and Council will see this item again when it comes time to approve the bid award. 8.Department of Commerce ETS Grant—Adam Jackson Standing in for Mr. Jackson, City Engineer Helbig explained that the Spokane Regional Transportation Council (SRTC) and Avista intend to apply for the Department of Commerce's Electrification of Transportation Systems grant under a single, regional application, and have asked for our City's participation; he said the application would include project elements that would benefit many of the cities and agencies and said although we could apply separately, the intent is to leverage a regional application benefitting multiple agencies. Mr. Helbig explained that the SRTC application intends to propose a 50% match towards the total project cost and assumes Avista will provide all matching funds. He further explained that we were questioned where we might put these charging stations, and said we could put two at CenterPlace and two at City Hall, and they could either be AC or DC; he noted that if Avista doesn't come up with a full match, the City would have to put in funds as identified in Table 3 on the Request for Council Action form. Mr. Helbig said staff is looking for Council consensus that staff coordinate with SRTC for the submittal of the grant. There were no objections from Council for staff moving forward as indicated. 9. Advance Agenda- Mayor Wick There were no suggested changes to the Advance Agenda. CITY MANAGER COMMENTS City Manager Calhoun stated that staff has worked hard to bring items for last week and this week's agendas, and therefore,there is no meeting next week;he said the next meeting will be April 28, 2020. It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to adjourn. The meeting adjourned at 6:53 p.m. A a Si Ben Wick,Mayor 4 A . ire r,Z hristine Bainbridge, City Clerk Regular Formal Council Meeting: 04-14-2020 Page 3 of 3 Approved by Council: 04-28-2020 April 14, 2020 Council Meeting Comments for Item #3 Chris Bainbridge From: CenturyLink Customer <jandbhoward@q.com> Sent: Tuesday,April 14, 2020 1:03 PM To: Council Meeting Public Comment Subject: NEW BUS #3 PULL TABS Barb Howard Spokane Valley Wa I would like to point out that the PULL TABS can not be taken out of the building...and even that some places have the games in machines they are shut down..and CAN NOT BE PLAYED... I have been trying to support some of the places and DAVE"S is one of them I call place my order and go and pick it up they bring it to my CAR...and I also understand some think that citizens are playing theses games while they wait for your food that is untrue they are not that I have seen...And if some people on the council were smart they may know if they are caught selling pull tabs or any kind of gaming they could lose their GAMING LICENCE Also some think they are selling MIXED DRINKS... THEY ARE SELLING KITS.. When they arrive home they put the alcohol in their mix... So please I ask you to extend this order out further...Because no one knows when this be over..And the way I rea+ is r a mu e poin .... eses-folks are not trying to get out of paying their Taxes they are asking for a extension and in this case where there is a STATE of EMERGENCY it should be GRANTED... Thank You... CAUTION: This email originated from outside your organization. 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