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2020, 05-05 Study SessionAGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT Tuesday, May 5, 2020 6:00 p.m. CITY HALL COUNCIL CHAMBERS 10210 E Sprague Avenue (Please Silence Your Cell Phones During the Meeting) NOTE: In response to Governor Inslee's March 24, 2020 Proclamation concerning our recent State of Emergency, which waives and suspends the requirement to hold in -person meetings and provides options for the public to attend remotely, all meeting guidelines contained in the Governance Manual are hereby superseded until the Governor's order has been rescinded or amended. Therefore, effective immediately and until further notice, a live feed of the meeting will be available on our website and on Comcast channel 14. Public comments will be accepted via the following links and must be received by 4:00 pm the day of the meeting. • Sign up to Provide Oral Comment at the Meeting via Calling -In • Submit Written Public Comment Prior to the Meeting • Join the Zoom Meeting CALL TO ORDER ROLL CALL APPROVAL OF AGENDA ACTION ITEMS: 1. Motion Consideration: Pines Road Grade Separation Project, Final Engineering Design Contract — Bill Helbig [public comment] NON -ACTION ITEMS: DISCUSSION LEADER SUBJECT/ACTIVITY GOAL 2. Adam Jackson 3. Chelsie Taylor, Erik Lamb 4. Morgan Koudelka 5. Morgan Koudelka 6. Mayor Wick Six -Year Proposed Transportation Improvement Program Lodging Tax Advisory Committee Update Commute Trip Reduction Five Year Plan Update Commute Trip Reduction Interlocal Agreement Advance Agenda 7. Information Only (will not be reported or discussed): Finance Monthly Report 8. Mayor Wick 9. Mark Calhoun ADJOURN Council Check in City Manager Comments Discussion/Information Discussion/Information Discussion/Information Discussion/Information Discussion/Information Discussion/Information Discussion/Information Study Session Agenda May 5, 2020 Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 5, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Pines Road/BNSF Grade Separation Project - Engineering Design Contract GOVERNING LEGISLATION: SVMC 3.35.10 — Contract Authority PREVIOUS COUNCIL ACTION TAKEN: • May 7, 2013: Administrative report, Bridging the Valley, • June 23, 2015: Council passed Resolution No. 17-011 adopting the 2016-2021 Six Year Transportation Improvement Program (TIP), which Pines Road Grade Separation Project (Project) • January 10, 2017: Motion consideration to acquire Pinecroft property • February 28, 2017: Council passed Resolution 17-006, amending the 2017 TIP which included the Project • March 28, 2017: Administrative report seeking Council consensus to move forward with project design • May 23, 2017: Resolution No. 17-011 adopting the 2018-2023 Six -Year TIP, which included the Project • July 11, 2017: Motion consideration select a Consultant for Phase 1 Design • October 17, 2017: Admin Report on Design Alternatives • March 27, 2018: Motion consideration to apply for Spokane Regional Transportation Council's (SRTC) federal grants • May 22, 2018: Motion consideration to apply for Consolidated Rail Infrastructure and Safety Improvements Program, FY2017, (CRISI #1) grant • June 5, 2018: Motion consideration to apply for Better Utilizing Investments to Leverage Development (BUILD) grant • August 21, 2018: Motion consideration to apply for Consolidated Rail Infrastructure and Safety Improvements Program, FY2018, (CRISI #2) grant • December 4, 2018: Admin Report on Design Alternatives • June 4, 2019: Admin Report on Design Alternatives • June 4, 2019: Motion consideration to apply for BUILD grant • June 18, 2019: Motion consideration to advance Alternative 2 to Phase 2 design • April 14, 2020: Motion consideration to apply for BUILD grant BACKGROUND: On July 11, 2017, the City Council authorized the City Manager to complete the design of the Project in two phases. In the first phase, the City will analyze and compare two alternatives in terms of cost, right-of-way needs, impacts to existing properties, constructability, safety, and other pertinent project elements so the City can select an alternative. In the second phase, final engineering design and contract documents would be developed for the selected alternative. On that same date, Council also authorized the City Manager to finalize and execute a contract with HDR Engineering/DEA team for the design of Phase I. In the first phase, staff conducted extensive coordination with the BNSF Railroad, stakeholders, state legislators, and citizens. Based on the Phase I engineering evaluation, on June 18, 2019, City Council passed a motion to advance Alternative 2 with a roundabout to design. The cost of professional services for the first phase was approximately $195,000. On June 12, 2019, the City was awarded a $1,246,500 Consolidated Rail Infrastructure and Safety Improvement (CRISI) program grant for preliminary engineering. The City was also awarded a $3,795,000 Federal Highway Administration (FHWA) grant for the right-of-way acquisition of the project through Spokane Regional Transportation Council. In total, the project has secured the following funding: City Funds $4,685,000 FHWA Grant $3,795,000 CRISI Grant $1,246,500 Total Funding $9,726,500 Since June of 2019, staff has been coordinating with the Federal Railroad Administration (FRA) to execute the CRISI agreement, which was finalized on March 27, 2020. On February 28, 2020, the city issued a request for qualifications for engineering design services for the second phase of the engineering design. The City received proposals from two engineering firms and selected HDR Engineering (HDR) as the most qualified firm. To continue the project into preliminary engineering, environmental review, right-of-way acquisition, and construction document preparation, staff has negotiated a scope and fee with HDR to provide final engineering and ROW services for $2,062,269.14. Surveying, environmental permitting, traffic engineering, and other miscellaneous professional services will be performed under separate contracts with Common Street, Simpson Engineering, Wideners & Associates, and Fehr & Peers. The fees for these services are estimated at $450,000. The estimated expenditures for all professional services associated with Phase I and Phase II of the project are: Phase I Alternatives Evaluation (Completed June 2019) Phase II Design (HDR) Phase II Design (Others) Total Design and ROW Services $ 195,000 $ 2,062,269 $ 450,000 $ 2,707,269 OPTIONS: 1) Authorize the City Manager to execute an agreement with HDR for the next project phase, or 2) take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to finalize and execute the contract with HDR in an amount not to exceed $2,062,269.14 for the Pines Road/BNSF Grade Separation Project Phase II. BUDGET/FINANCIAL IMPACTS: To date, the City has secured funding in excess of $9.7 million for the project from three sources. The HDR contract will be funded from these sources. STAFF CONTACT: William Helbig, PE — City Engineer ATTACHMENTS: Contract Contract No. 20-093 AGREEMENT FOR PROFESSIONAL SERVICES BDR Engineering, Inc. THIS AGREEMENT is made by and between the City of Spokane Valley, a code City of the State of Washington, hereinafter "City" and HDR Engineering, Inc., hereinafter "Consultant," jointly referred to as "Parties." IN CONSIDERATION of the terms and conditions contained herein, the Parties agree as follows: 1. Work to Be Performed. Consultant shall provide all labor, services, and material to satisfactorily complete the Scope of Services, attached as Exhibit B. A. Administration. The City Manager or designee shall administer and be the primary contact for Consultant. Prior to commencement of work, Consultant shall contact the City Manager or designee to review the Scope of Services, schedule, and date of completion. Upon notice from the City Manager or designee, Consultant shall commence work, perform the requested tasks in the Scope of Services, stop work, and promptly cure any failure in performance under this Agreement. B. Representations. City has relied upon the qualifications of Consultant in entering into this Agreement. By execution of this Agreement, Consultant represents it possesses the ability, skill, and resources necessary to perform the work and is familiar with all current laws, rules, and regulations which reasonably relate to the Scope of Services. No substitutions of agreed -upon personnel shall be made without the prior written consent of City. Consultant represents that the compensation as stated in paragraph 3 is adequate and sufficient for the timely provision of all professional services required to complete the Scope of Services under this Agreement. Consultant shall be responsible for the technical accuracy of its services and documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City -furnished information. C. Standard of Care. Consultant shall exercise the degree of skill and diligence normally employed by professional consultants engaged in the same profession, and performing the same or similar services at the time such services are performed. D. Modifications. City may modify this Agreement and order changes in the work whenever necessary or advisable. Consultant shall accept modifications when ordered in writing by the City Manager or designee, so long as the additional work is within the scope of Consultant's area of practice. Compensation for such modifications or changes shall be as mutually agreed between the Parties. Consultant shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by City without additional compensation. 2. Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in effect until completion of all contractual requirements have been met as determined by City. Consultant shall complete its work by December 31, 2025 unless the time for performance is extended in writing by the Parties. Either Party may terminate this Agreement for material breach after providing the other Party with at least 10 days' prior notice and an opportunity to cure the breach. City may, in addition, terminate this Agreement for Agreement for Professional Services (with professional liability coverage) Page 1 of 16 Contract No. 20-093 any reason by 10 days' written notice to Consultant. In the event of termination without breach, City shall pay Consultant for all work previously authorized and satisfactorily performed prior to the termination date. 3. Compensation. City agrees to pay Consultant an agreed upon hourly rate up to a maximum amount of $2,062,269.14 as full compensation for everything done under this Agreement, as set forth in Exhibit C. Consultant shall not perform any extra, further, or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. 4. Payment. Consultant shall be paid monthly upon presentation of an invoice to City. Applications for payment shall be sent to the City Finance Department at the below -stated address. City reserves the right to withhold payment under this Agreement for that portion of the work (if any) which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Services, City standards, City Code, and federal or state standards. 5. Notice. Notices other than applications for payment shall be given in writing as follows: TO THE CITY: Name: Christine Bainbridge, City Clerk Phone: (509) 720-5000 Address: 10210 East Sprague Avenue Spokane Valley, WA 99206 TO THE CONSULTANT: Name: Kurt Reichelt Phone: 503-423-3700 Address: 835 N Post Street, Suite 101 Spokane, WA 99201 6. Applicable Laws and Standards. The Parties, in the performance of this Agreement, agree to comply with all applicable federal, state, and local laws and regulations. Consultant states that its designs, construction documents, and services shall conform to all federal, state, and local statutes and regulations. City has received a Consolidated Rail Infrastructure and Safety Improvements grant award for the Pines Grade Separation Project ("Federal grant"). All City contracts and subcontracts are subject to certain additional federal requirements as part of the Federal grant funding. The City has provided a copy of the Federal grant agreement to Consultant and the Parties agree that Consultant was selected in part because of its ability to comply with applicable Federal grant requirements. Parties agree that Consultant and all subconsultants shall be subject to and comply with all applicable Federal grant award requirements as described in Exhibit A and as may be updated or amended from time to time. The Scope of Services shall be deemed amended if the Parties determine any modification is necessary to ensure compliance with the Federal grant requirements. 7. Certain Certifications — Debarment, Suspension, and Other Responsibility Matters, Drug -Free Workplace, and Other Certifications. A. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; Agreement for Professional Services (with professional liability coverage) Page 2 of 16 Contract No. 20-093 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (A)(2) of this certification; and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this Agreement. C. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief that it and its principals will, or will continue, to provide a drug -free workplace in conformance with the requirements of 49 C.F.R. part 32 by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the Consultant's workplace, and specifying the actions that will be taken against employees for violation of such prohibition. 2. Establishing an ongoing drug -free awareness program to inform employees about: (a) The dangers of drug abuse in the workplace; (b) The Consultant's policy of maintaining a drug -free workplace; (c) Any available drug counseling, rehabilitation, and employee assistance programs; and, (d) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. 3 Making it a requirement that each employee to be engaged in the performance of work under this Agreement be given a copy of the statement required by paragraph 7(C)(1) above. 4. Notifying the employee in the statement required by paragraph 7(C)(1) that, as a condition of employment for work under this Agreement, the employee will: (a) Abide by the terms of the statement; and (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. 5. Notifying the City in writing, within ten calendar days after receiving notice from an employee or otherwise receiving actual notice of conviction. Employers of convicted employees must provide notice, including position title, to the City. The City will provide any such notice to the Federal Railroad Administration as well. Agreement for Professional Services (with professional liability coverage) Page 3 of 16 Contract No. 20-093 6. Taking one of the following actions, within 30 days of receiving notice with respect to any employee who is so convicted: (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State or local health, law enforcement, or other appropriate agency. 7. Making a good faith effort to continue to maintain a drug -free workplace through implementation of this Section 7. D. In addition to the certifications above, Consultant shall complete and sign all Certification Documents set forth in Exhibit D and such certifications are hereby incorporated by reference herein. The Consultant shall ensure that such certifications remain in effect for the term of this Agreement. 8. Relationship of the Parties. It is understood and agreed that Consultant shall be an independent contractor and not the agent or employee of City, that City is interested in only the results to be achieved, and that the right to control the particular manner, method, and means in which the services are performed is solely within the discretion of Consultant. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Consultant. The Consultant shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 9. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by Consultant under this Agreement are and shall be the property of City, and may be subject to disclosure pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Consultant under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports, reproduction quality mylars of maps, and copies in the form of computer files, for the City's use. City shall have unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data, drawings, images, or other material prepared under this Agreement, provided that Consultant shall have no liability for the use of Consultant's work product outside of the scope of its intended purpose. 10. Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Consultant's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine, make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, and record of matters covered by this Agreement for a period of three years from the date final payment is made hereunder. Consultant shall retain all records related to all matters covered in this Agreement for a period of three years after completion of project close-out, unless a longer time is requested by City or required by law. 11. Insurance. Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives, employees, or subcontractors. The Consultant's maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the Public Entity's Agreement for Professional Services (with professional liability coverage) Page 4 of 16 Contract No. 20-093 recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Consultant shall obtain insurance of the types described below: 1. Automobile liability insurance covering all owned, non -owned, hired, and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. 2. Commercial general liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury, and advertising injury. City shall be named as an additional insured under Consultant's commercial general liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. 4. Professional liability insurance appropriate to Consultant's profession. B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of no less than $1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $2,000,000 for each occurrence, and $2,000,000 for general aggregate. 3. Professional liability insurance shall be written with limits no less than $5,000,000 per claim and $5,000,000 policy aggregate limit. C. Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the following provisions for automobile liability and commercial general liability insurance: 1. Consultant's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by City shall be in excess of Consultant's insurance and shall not contribute with it. 2. Consultant shall fax or send electronically in .pdf format a copy of insurer's cancellation notice within two business days of receipt by Consultant. 3. If Consultant maintains higher insurance limits than the minimums shown above, City shall be insured for the full available limits of commercial general and excess or umbrella liability maintained by Consultant, irrespective of whether such limits maintained by Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by Consultant. 4. Failure on the part of Consultant to maintain the insurance as required shall constitute a material breach of the Agreement, upon which the City may, after giving at least five business days' notice to Consultant to correct the breach, immediately terminate the Agreement, or at Agreement for Professional Services (with professional liability coverage) Page 5 of 16 Contract No. 20-093 its sole discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to City on demand, or at the sole discretion of the City, offset against funds due Consultant from the City. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Consultant shall furnish acceptable insurance certificates and amendatory endorsements to the City Clerk at the time Consultant returns the signed Agreement, which shall be Exhibit E. The certificate and amendatory endorsements shall include, but not be limited to specifying all of the parties who are additional insureds, and shall include applicable policy endorsements, and the deduction or retention level. Insuring companies or entities are subject to City acceptance. If requested, complete copies of insurance policies shall be provided to City. Consultant shall be financially responsible for all pertinent deductibles, self -insured retentions, and/or self-insurance. 12. Indemnification and Hold Harmless. Consultant shall, at its sole expense, defend, indemnify, and hold harmless City and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts, errors, or omissions in the services provided by Consultant, Consultant's agents, subcontractors, subconsultants, and employees to the fullest extent permitted by law, subject only to the limitations provided below. Consultant's duty to defend, indemnify, and hold City harmless shall not apply to liability for damages arising out of such services caused by or resulting from the sole negligence of City or City's agents or employees pursuant to RCW 4.24.115. Consultant's duty to defend, indemnify, and hold City harmless against liability for damages arising out of such services caused by the concurrent negligence of (a) City or City's agents or employees, and (b) Consultant, Consultant's agents, subcontractors, subconsultants, and employees shall apply only to the extent of the negligence of Consultant, Consultant's agents, subcontractors, subconsultants, and employees. Consultant's duty to defend, indemnify, and hold City harmless shall include, as to all claims, demands, losses, and liability to which it applies, City's personnel -related costs, reasonable attorneys' fees, the reasonable value of any services rendered by the office of the City Attorney, outside consultant costs, court costs, fees for collection, and all other claim -related expenses. Consultant specifically and expressly waives any immunity that may be granted it under the Washington State Industrial Insurance Act, Title 51 RCW. These indemnification obligations shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable to or for any third party under workers' compensation acts, disability benefit acts, or other employee benefits acts. Provided, that Consultant's waiver of immunity under this provision extends only to claims against Consultant by City, and does not include, or extend to, any claims by Consultant's employees directly against Consultant. Consultant hereby certifies that this indemnification provision was mutually negotiated. 13. Waiver. No officer, employee, agent, or other individual acting on behalf of either Party has the power, right, or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance shall not be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law shall be taken and construed as cumulative and in addition to every other remedy Agreement for Professional Services (with professional liability coverage) Page 6 of 16 Contract No. 20-093 provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other Party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 14. Assignment and Delegation. Neither Party shall assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without prior written consent of the other Party. 15. Subcontracts. The City permits subcontracts for those items of services as shown in Exhibit B attached hereto and by this reference made part of this Agreement solely as provided in this section. The Consultant shall not subcontract for the performance of any services under this Agreement without prior written permission of the City. No permission for subcontracting shall create, between the City and sub -consultant, any contract or any other relationship. Compensation for this sub -consultant services shall be based on the cost factors shown on Exhibit C attached hereto and by this reference made part of this Agreement. The services of the sub -consultant shall not exceed its maximum amount payable identified in each task order unless a prior written approval has been issued by the City. All reimbursable direct labor, indirect cost rate, direct non -salary costs and fee costs for the sub -consultant shall be negotiated and substantiated in accordance with applicable payment sections of this Agreement herein and shall be memorialized in a final written acknowledgement between the Consultant and sub -consultant, a copy of which shall be provided to the City upon request. All subcontracts shall contain all applicable provisions of this Agreement, and the Consultant shall require each sub -consultant or subcontractor, of any tier, to abide by the terms and conditions of this Agreement, including any and all applicable Federal grant and other requirements. Consultant shall make all payments to sub - consultants timely and City shall not be responsible or liable for any missed, late, or withheld payments by Consultant. 16. Confidentiality. Consultant may, from time -to -time, receive information which is deemed by City to be confidential. Consultant shall not disclose such information without the prior express written consent of City or upon order of a court of competent jurisdiction. 17. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes between City and Consultant shall be resolved in the Superior Court of the State of Washington in Spokane County. Notwithstanding the foregoing, Consultant agrees that it may, at City's request, be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or that are related to Consultant' s services under this Agreement. Consultant further agrees that the Arbitrator(s)' decision therein shall be final and binding on Consultant and that judgment may be entered upon it in any court having jurisdiction thereof. 18. Cost and Attornev's Fees. The prevailing party in any litigation or arbitration arising out of this Agreement shall be entitled to its attorney's fees and costs of such litigation (including expert witness fees). 19. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified, or altered except in writing signed by the Parties hereto. 20. Anti -kickback. No officer or employee of City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted, or granted a present or future gift, favor, service, or other thing of value from any person with an interest in this Agreement. Agreement for Professional Services (with professional liability coverage) Page 7 of 16 Contract No. 20-093 21. Business Registration. Consultant shall register with the City as a business prior to commencement of work under this Agreement if it has not already done so. 22. Severabilitv. If any section, sentence, clause, or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section, sentence, clause, or phrase of this Agreement. 23. Exhibits. Exhibits attached and incorporated into this Agreement are: A. Assurance of compliance with applicable federal law. B. Scope of Services C. Fee proposal D. Certification Documents E. Insurance Certificates The Parties have executed this Agreement this _ day of , 20. CITY OF SPOKANE VALLEY Consultant: Mark Calhoun, City Manager By: Its: Authorized Representative ATTEST: Christine Bainbridge, City Clerk: APPROVED AS TO FORM: Office of the City Attorney Agreement for Professional Services (with professional liability coverage) Page 8 of 16 Contract No. 20-093 Exhibit A — Assurance of Compliance with Applicable Federal Law During the performance of this Agreement, the Consultant, for itself, its assignees, and successors in interest (hereinafter referred to as the "Consultant") agrees as follows: 1. Compliance with Regulations: The Consultant shall comply with the federal laws set forth in Section 7 of this Exhibit ("Acts and the Regulations") relative to non-discrimination in federally -assisted programs of the U.S. Department of Transportation, Washington State Department of Transportation (WSDOT), as they may be amended from time -to -time, which are herein incorporated by reference and made a part of this Agreement. 2. Non-discrimination: The Consultant, with regard to the work performed by it during this Agreement, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Consultant shall not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. 3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the Consultant for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier shall be notified by the Consultant of the Consultant' s obligations under this Agreement and the Acts and the Regulations relative to non-discrimination on the grounds of race, color, or national origin. 4. Information and Reports: The Consultant shall provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City or the WSDOT to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of Consultant is in the exclusive possession of another who fails or refuses to furnish the information, the Consultant shall so certify to the City or the WSDOT, as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance: In the event of a Consultant's noncompliance with the non-discrimination provisions of this Agreement, the City will impose such contract sanctions as it or the WSDOT may determine to be appropriate, including, but not limited to: a. withholding payments to the Consultant under the Agreement until the Consultant complies; and/or b. cancelling, terminating, or suspending the Agreement, in whole or in part. 6. Incorporation of Provisions: The Consultant shall include the provisions of paragraphs one through six of this Exhibit in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The Consultant shall take action with respect to any subcontract or procurement as the City, WSDOT, USDOT, or Federal Railroads Administration may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if the Consultant becomes involved in, or is threatened with litigation by a subcontractor or supplier because of such direction, the Consultant may request that the City enter into any litigation to protect the interests of the City. In addition, the Consultant may request the United States to enter into the litigation to protect the interests of the United States. 7. Pertinent Non -Discrimination Authorities: During the performance of this Agreement, the Consultant agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Agreement for Professional Services (with professional liability coverage) Page 9 of 16 Contract No. 20-093 Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);23 CFR Part 200; 49 CFR Part 21; and 49 Part 26. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects); Federal -Aid Highway Act of 1973, (23 U.S.C. §324 et seq.), (prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. §6101 et seq.), (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 USC §471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. § § 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. §47123) (prohibits discrimination on the basis of race, color, national origin, and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures Non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. §1681 et seq.); 49 U.S.0 § 306, which prohibits discrimination on the basis of race, color, national origin, or sex in railroad financial assistance programs; and RCW 49.60.180 Agreement for Professional Services (with professional liability coverage) Page 10 of 16 Contract No. 20-093 Any other nondiscrimination regulation implemented related to any of the prior above stated statutes, any other nondiscrimination Executive Order implemented related to the above stated statutes, any USDOT Order implemented related to nondiscrimination, and any other applicable federal laws, regulations, requirements, and guidance prohibiting discrimination. 8. Compliance with 2 C.F.R. Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements: This Agreement shall be subject to 2 C.F.R. Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards and the United States Department of Transportation implementing regulations at 2 C.F.R. Part 1201 (see 2 C.F.R. § 200.101), and such provisions are incorporated by reference herein. 9. Compliance with Subconsultant provisions of Consolidated Rail Infrastructure and Safety Improvements Cooperative Agreement between City and USDOT Federal Railroad Administration, Agreement No. 69A36520501240CRSWA ("CRISI Agreement"): Consultant has read CRISI Agreement, is familiar with, and agrees to comply with all provisions applicable to City's subconsultants therein. All provisions of the CRISI Agreement applicable to City's subconsultants are hereby incorporated by reference herein. 10. Prohibition in Trafficking in Persons: Consultant and any subconsultant shall not (a) engage in sever forms of trafficking in persons during the period of this Agreement; (b) procure a commercial sex act during the period of time that the award is in effect, or (c) use forced labor in the performance of this Agreement. This Agreement shall be terminated if Consultant, subconsultant, or any of their employees, officers, or officials is determined to have either violated any provision of this paragraph directly or through such conduct is imputed to the City or Consultant pursuant to the standards set forth in 2 C.F.R. part 180, as implemented at 2 C.F.R. part 1200. Consultant and any subconsultants shall notify the City immediately if they receive information from any source alleging a violation of this paragraph during the term of this Agreement. 11. DBE Requirements: This Agreement is not subject to a mandatory Underutilized Disadvantaged Business Enterprises ("UDBE") goal. In the absence of a mandatory UDBE, the Consultant shall continue their outreach efforts to provide SBE firms maximum practicable opportunities. 12. Federal Railroad Administration Review: The Federal Railroad Administration shall have the right to participate in the review of examination of any services provided as part of this Agreement or sub -agreement while such services are in progress or upon completion. Agreement for Professional Services (with professional liability coverage) Page 11 of 16 Contract No. 20-093 Exhibit D — Certification Documents Exhibit D-1 Certification of Consultant Exhibit D-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters Exhibit D-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying Exhibit D-4 Certification of Current Cost or Pricing Data Agreement for Professional Services (with professional liability coverage) Page 12 of 16 Contract No. 20-093 Exhibit D-1 Certification of Consultant I hereby certify that I the duly authorized representative of the firm of whose address is and that neither the above firm nor I have: 1. Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above consultant) to solicit or secure this Agreement; 2. Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out this Agreement; or 3. Paid, or agreed to pay, to any firm, organization, or person (other than a bona fide employee working solely for me or the above consultant) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out this Agreement; except as hereby expressly stated (if any). I acknowledge that this certificate is to be furnished to the City of Spokane Valley and may be furnished to the Federal Railroad Administration and/or USDOT in connection with this Agreement involving participation of FRA funds, and is subject to applicable State and Federal laws, both criminal and civil. Consultant (Firm Name) Signature (Authorized Official of Consultant) Date Agreement for Professional Services (with professional liability coverage) Page 13 of 16 Contract No. 20-093 Exhibit D-2 Certification Regarding Debarment, Suspension, and Other Responsibility Matters 1. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; b) Have not within a three year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State anti-trust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d) Have not within a three year period preceding this application/proposal had one or more public transactions (Federal, State, and local) terminated for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Consultant (Firm Name) Signature (Authorized Official of Consultant) Date Agreement for Professional Services (with professional liability coverage) Page 14 of 16 Contract No. 20-093 Exhibit D-3 Certification Regarding Restrictions of the Use of Federal Funds for Lobbying The prospective participant certifies, by signing and submitting this certification, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative Agreement, and the extension, continuation, renewal, amendment, or modification of Federal contract, grant, loan or cooperative Agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative Agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000.00, and not more than $100,000.00, for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier sub -contracts, which exceed $100,000, and that all such sub -recipients shall certify and disclose accordingly. Consultant (Firm Name) Signature (Authorized Official of Consultant) Date Agreement for Professional Services (with professional liability coverage) Page 15 of 16 Contract No. 20-093 Exhibit D-4 Certificate of Current Cost or Pricing Data This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section 2.101 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted, either actually or by specific identification in writing, to the City in support of the matters covered in this Agreement, are accurate, complete, and current as of the date of this Agreement. This certification includes the cost or pricing data supporting any advance Agreements and forward pricing rate Agreements between the offeror and the Government that are part of the proposal. Consultant (Firm Name) Signature (Authorized Official of Consultant) Date Agreement for Professional Services (with professional liability coverage) Page 16 of 16 F�2 jUalley Scope of Services Pines Road/BNSF Grade Separation Phase 2 - Final Design, Right -of -Way Services and PS&E Services Project No. 0223 City of Spokane Valley, WA April 29, 2020 Scope of Services — Phase 2 L��° Pines Road/BNSF Grade Separation rit Table of Contents PROJECT DESCRIPTION 1 PROJECT COORDINATION 1 DESIGN CRITERIA 2 INFORMATION, RESPONSIBILITIES, AND SERVICES PROVIDED BY THE CLIENT 3 GENERAL PROJECT ASSUMPTIONS 4 SERVICES NOT REQUIRED 5 CHANGE MANAGEMENT 5 TASK 1 - PROJECT MANAGEMENT AND COORDINATION 5 TASK 1.1 — PROJECT MANAGEMENT AND CONTROLS (HDR) 5 TASK 1.2 — Update Project Management Plan (HDR) 6 TASK 1.3 — Develop Project CPD Schedule and Updates (HDR) 6 TASK 1.4 — QUALITY ASSURANCE (HDR) 7 TASK 1.5 — PROJECT MEETINGS (HDR, Simpson, GEO) 7 TASK 1.6 — INTERNAL TEAM MEETINGS (HDR, Simpson, GEO) 8 TASK 1.7 — GRANT REPORTING (HDR) 9 TASK 2 - PUBLIC INVOLVEMENT PROGRAM (HDR) 10 TASK 2.1 — PROJECT EXHIBITS 10 TASK 2.2 — STAKEHOLDER BRIEFINGS 10 TASK 3 — SURVEYING and BASE MAPPING (HDR and Simpson) 11 TASK 3.1 — Topographic Surveying (HDR, Simpson) 11 TASK 3.2 — Survey topographic and right-of-way base map, and surface conversion (HDR) 12 TASK 4 — UTILITIES (HDR) 13 TASK 4.1 — UTILITY COORDINATION 13 TASK 4.2 — UTILITY RELOCATION COORDINATION 14 TASK 5 - RAILROAD COORDINATION (HDR) 14 TASK 5.1 — BNSF DESIGN PACKAGE B COORDINATION AND SUBMITTALS 15 TASK 5.2 — BNSF DESIGN PACKAGE C COORDINATION AND SUBMITTALS 17 TASK 5.3 — BNSF DESIGN PACKAGE D COORDINATION AND SUBMITTALS 18 TASK 5.4 — WASHINGTON UTILITIES AND TRANSPORTATION COMMISSION COORDINATION AND SUBMITTALS 19 TASK 6 — INTERSECTION PLAN FOR APPROVAL (IPA) (HDR) 20 TASK 6.1 — BASIS OF DESIGN 20 TASK 6.2 — WSDOT TRAFFIC ANALYSIS COORDINATION 20 TASK 6.3 — INTERSECTION PLAN FOR APPROVAL (IPA) 21 TASK 7 — ENVIRONMENTAL SERVICES 22 TASK 7.1 — ENGINEERING EXHIBITS IN SUPPORT OF PERMITS (HDR) 23 April 29, 2020 1 i Scope of Services - Phase 2 Pines Road/BNSF Grade Separation TASK 8 - GEOTECHNICAL & SEISMIC ENGINEERING SERVICES (GEO) 23 TASK 9 - DESIGN (HDR) 26 TASK 9.1 - ROADWAY 27 TASK 9.2 - RAILROAD BRIDGE 27 TASK 9.3 - ALIGNMENT PLAN 27 TASK 9.4 - Project Footprint and Earthwork Quantities 28 TASK 9.5 - ROADWAY SECTIONS 29 TASK 9.6 - Hydraulics/Drainage 29 TASK 9.7 - Roadside Restoration and Site Development 30 TASK 9.8 - Signing Design 31 TASK 9.9 - Illumination Design 31 TASK 9.10 - Work Zone Traffic Control (VVZTC) - Design 32 TASK 9.11 - Design Documentation Package 32 TASK 9.12 - Railroad Features 33 TASK 9.13 - Centennial Trail Connection Design 39 TASK 9.14 - Retaining Wall Design 40 TASK 9.15 - Prepare Engineer's Estimate Probable Construction Cost 41 TASK 10 - PS&E Conceptual, Draft Preliminary, Preliminary, Final & AD Ready (HDR) 41 Task 10.1 - Contract Plans 41 Task 10.2 - Contract Specifications 43 Task 10.3 - Working Day Estimate 43 Task 10.4 Bid Support 44 TASK 11 - DESIGN REVIEWS (HDR) 44 Task 11.1 - Conceptual Design Review Meeting 44 Task 11.2 - Draft Preliminary Constructability Review Meeting 44 Task 11.3 - Preliminary Constructability Review Meeting 44 Task 11.4 - Final Contract Plans for Region Review Meeting 45 Task 11.5 - AD Ready Plans Review Meeting 45 TASK 12 - RIGHT-OF-WAY (R/W) PLANS AND LEGAL DESCRIPTIONS (HDR/Simpson) 45 Task 12.1 - Right -of -Way Plans per WSDOT Standards (HDR) 45 Task 12.2 - Right -of -Way Plans for City Acquisition (HDR) 46 Task 12.3 - Legal Descriptions (Simpson) 46 TASK 13 - RIGHT-OF-WAY (R/W) Valuation, Acquisition, and Relocation Services (HDR) 46 Task 13.1 - Real Estate Services Management 47 Task 13.2 - Appraisal and Appraisal Review 48 Task 13.3 - Acquisition and Negotiation Services 50 Task 13.4 - Relocation Services 51 Task 13.5 - Certification 53 Task 13.6 - Condemnation Assistance (Optional) 53 ii 1 April 29, 2020 Scope of Services — Phase 2 L�W° Pines Road/BNSF Grade Separation riz TASK 14 - MANAGEMENT RESERVE FUND 54 APPENDIX A - BASELINE DESIGN SCHEDULE 55 APPENDIX B -ANTICIPATED PLAN SHEETS 56 APPENDIX C - ESTIMATED COST OF SERVICES 58 April 29, 2020 1 iii Scope of Services — Phase 2 Pines Road/BNSF Grade Separation PROJECT DESCRIPTION HDR Engineering, Inc. (HDR) and associated subconsultants will provide surveying, right of way plans and acquisition, final Plans, Specifications and Estimate (PS&E) for the Pines Road/BNSF Grade Separation improvements (PROJECT) under the direction of the City of Spokane Valley (CLIENT). The CLIENT has selected Alternative 2 from the Phase 1 alternatives analysis with the addition of the connection of the north leg of the roundabout to Empire Avenue, which will be moved forward into further design and associated environmental analysis. North Pines Road will cross under BNSF tracks, requiring the construction of two railroad bridges. Per the Union Pacific Railroad — BNSF Railway Guidelines for Railroad Grade Separation Projects, dated May 2016, the CLIENT has submitted and received comments from BNSF for the Design Phase A Concept of the preferred alternative. The following is HDR's understanding of the proposed PROJECT: • HDR will provide all design for the two railroad bridges supporting the existing mainline and planned BNSF mainline tracks. The railroad bridges will be designed to align with BNSF Standards as much as possible but will be designed and detailed independent of BNSF Standards. All elements of the bridges will be designed by HDR. • The new bridges are expected to be 4-span structures, consisting of skewed steel superstructures supported on precast concrete cap and driven steel H-pile bents. • The roadway design will accommodate a future 3rd and 4th track. The design of the railroad bridges to support these future tracks is currently not included in the PROJECT or this scope of work since the construction of these tracks are currently not planned by BNSF. However, based on BNSF comments from the Concept submittal review, the new railroad bridges will be spaced 40-ft apart to accommodate the future tracks and associated structures between and on either side. • The new bridges will be designed such that the existing rail elevations are maintained. • Each track will be designed to be supported by an individual railroad bridge, independent of the other track's bridge, in order to accommodate construction staging. • The bridges will be constructed in stages with a single track shoofly track, such that one track is kept open at all times, except for short outages to accommodate construction. • With a single track live during construction and 40 foot bridge and shoofly track centerline spacing. • The proposed railroad bridges will be designed to accommodate concrete ties. • Submittals will be sent to BNSF and WSDOT by CLIENT. PROJECT COORDINATION This scope of work uses the following references for PROJECT team members: April 29, 2020 1 1 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation • CLIENT = City of Spokane Valley - PROJECT Sponsor and owner of facilities within City of Spokane Valley rights -of -way • BNSF = BNSF Railway (Major PROJECT Stakeholder) • WSDOT = Washington State Department of Transportation • CONSULTANT = The HDR Consultant Team • HDR = HDR Engineering, Inc. (Prime Consultant on the PROJECT) • Simpson = Simpson Engineering - subconsultant to HDR (Surveying inside the BNSF right-of- way, right-of-way Legal Descriptions, exhibits); contracted directly with the CLIENT for other surveying activities • GEO = GeoEngineers, Inc. (Geotechnical Engineering subconsultant to HDR) • Fehr & Peers = The CLIENT's Traffic Engineering CONSULTANT contracted directly with the CLIENT • Widener & Associates = The CLIENT's NEPA and SEPA CONSULTANT contracted directly with the CLIENT DESIGN CRITERIA As part of the design effort on this PROJECT, design criteria will be developed and approved by the CLIENT, WSDOT, and BNSF Railway. When developing design criteria, the CLIENT's standards will govern within CITY's rights -of -way, WSDOT standards will govern within State rights -of -way, and BNSF Railway's requirements will be met for portions of the PROJECT within BNSF rights -of -way. The CLIENT will designate the basic premises and criteria for the design. Reports and plans will be developed in accordance with the latest edition and amendments (as of the date of signing of this Agreement) of the following documents. Changes in any design standards or requirements after work has begun may result in Extra Work. In general, the following publications, standards, and guidelines shall be used: (Manuals in effect upon execution of this agreement shall take precedence over dates shown.) • City of Spokane Valley Street Standards (SVSS) (non-WSDOT roads) • WSDOT's Local Agency Guidelines (LAG) Manual, May 2019 • AASHTO's "A Policy on Geometric Design of Highways and Streets" 2018 • AASHTO Roadside Design Guide 2011 • AASHTO LRFD Bridge Design Specifications, 7th Edition 2014 with current Interims • AASHTO Guide Specifications for LRFD Seismic Bridge Design, 2nd Edition, 2011 • AASHTO Guide for the Development of Bicycle Facilities, 4th Edition, 2012 • AREMA Manual for Railway Engineering, 2017 • Manual of Uniform Traffic Control Devices (MUTCD), 2009, with Revisions 1 and 2, May 2012 • WSDOT Design Manual 2 I April 29, 2020 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation • WSDOT Highway Runoff Manual • WSDOT Hydraulic Manual • WSDOT Bridge Design Manual LRFD • WSDOT Geotechnical Design Manual • WSDOT Temporary Erosion and Sediment Control Manual • WSDOT Right -of -Way Manual • WSDOT Traffic Manual • WSDOT Standard Traffic Control Plans • Spokane Regional Stormwater Manual, April 2008 • Hydraulic Engineering Circular No. 22, Third Edition, September 2009 • WSDOT Standard Plans • WSDOT Sign Fabrication Manual • WSDOT Standard Specifications, 2020 • Washington State Regulations, Accessibility Design for All (ADA) • Union Pacific Railroad - BNSF Railway Guidelines for Railroad Grade Separation, May 2016 • Union Pacific Railroad - BNSF Railway Guidelines for Temporary Shoring, October 2004 • American Public Works Associations General Special Provisions INFORMATION, RESPONSIBILITIES, AND SERVICES PROVIDED BY THE CLIENT The following information shall be provided by the CLIENT and WSDOT if available. This is not intended to be an exhaustive list and additional data to be provided by the CLIENT and WSDOT is included throughout the scope of work: • Roadway and utility as -built drawings for adjacent or related projects. • Geotechnical data, boring logs, and as -built drawings showing geotechnical information. • Existing right-of-way or plat maps for the PROJECT area. • Existing right-of-way plans for the PROJECT area. At this point, the team anticipates needing the following services to be provided by the CLIENT consultants: • Fehr & Peers for all traffic engineering required for final design. • Widener Associates to perform all tasks associated with environmental permit approvals. • Agreements with BNSF will be prepared by CLIENT. April 29, 2020 13 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation GENERAL PROJECT ASSUMPTIONS This scope of work is based upon certain assumptions and exclusions, identified below and under specific tasks. The following assumptions were used in the development of this scope of services: • WSDOT standard bid items will be used for all items on the PROJECT, unless unavailable for items specified by special provisions. • WSDOT will review and approve PROJECT elements that could impact SR-290 and SR-27. • MicroStation© Version 8i, SELECTseries 2 will be utilized on the PROJECT. • WSDOT workspace will be utilized and the WSDOT Title Block will be used for plan sheets. • InRoads© Version 8i, SELECTseries 2 will be utilized as the PROJECT's design platform. • Bentley StormCAD, FlowMaster, CivilStorm, and/or other hydrologic and hydraulic software will be utilized for drainage design. • AG132 software will be used for illumination design. • MS Excel will be utilized for spreadsheets. • MS Word will be utilized for word processing. • MS Project will be utilized for scheduling. • MS Power Point will be utilized for presentations. • PROJECT -specific CAD Standards will continue to be consistent with those developed in Phase 1 by the CONSULTANT. • Survey will be in State Plane Coordinates. • AutoTurn for MicroStation© Version 8i will be utilized to evaluate vehicle turning movements. • ESRI ArcGIS products will be used for the processing and presentation of geospatial information. • Each memo deliverables defined in this scope of work includes a draft and final version of the memo deliverable. The CLIENT will comment on the draft deliverable. The CONSULTANT shall compile client comments, provide a proposed resolution in a comment log, and will issue a final deliverable that incorporates the CLIENT's comments. • CLIENT comments to plans, specifications, and estimates (PS&E) will be cataloged by CONSULTANT. CONSULTANT will provide a proposed resolution in a comment log. CLIENT comments will be incorporated into later PS&E submittals. • Submittals will be in electronic format and hard copy. All deliverables defined in this scope of work have an embedded quality control step, unless noted otherwise. • Construction bid estimates and other opinions of cost and schedule are estimates. Therefore, CONSULTANT makes no warranty that actual project costs, financial aspects, economic feasibility, or schedules will not vary from CONSULTANT's opinions, analyses, projections, or estimates. • WSDOT may manage the construction phase of the project so contract documents must conform to WSDOT standards. 4 I April 29, 2020 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation SERVICES NOT REQUIRED • Permitting will be performed by the CLIENT. • Agreements with BNSF will be prepared by CLIENT. CHANGE MANAGEMENT This is a time and materials contract, with a not to exceed maximum contract value. If the scope of work increases or decreases as it relates to this scope of work, then an adjustment to the associated fees and delivery schedule will be implemented once the CLIENT and the CONSULTANT mutually agree on the terms of the change and an agreement to formalize the terms is executed. TASK 1 - PROJECT MANAGEMENT AND COORDINATION TASK 1.1 - PROJECT MANAGEMENT AND CONTROLS (HDR) The purpose of this task is to describe those services necessary to plan, perform, and control the various elements of the PROJECT so that this scope of work is delivered by CONSULTANT. Activities: • The CONSULTANT shall provide management, coordination, and direction to the CONSULTANT'S staff in order to complete the PROJECT on the schedule included and within budget. The CONSULTANT shall provide project management activities associated with filing, contract initiation, oversight of subconsultants, preparation of invoices, documentation of meetings, and other internal administrative tasks. • The CONSULTANT shall develop and maintain a detailed schedule for the tasks defined in this scope of work. The CONSULTANT shall provide the CLIENT with a monthly schedule update with planned expenditures, actual expenditures, and forecasted expenditures (earned value). A Phase 2 detailed schedule can be found in Appendix A. • The CONSULTANT shall maintain a change log for the tasks defined in this scope of work. The change log will document items of work that deviate from the key understanding and assumptions defined in the scope for work. • The CONSULTANT shall maintain an issue log for the tasks defined in the scope of work. The issue log will document items of work that pose risk to the PROJECT and require input from stakeholders to resolve. • The CONSULTANT shall transmit electronic copies of deliverables defined in the scope of work to the CLIENT. The CONSULTANT shall keep a log of deliverable documents transmitted to the CLIENT. The log will include document name, type, version, and date. April 29, 2020 15 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation • The CONSULTANT shall update the overall Project Management Plan developed in Phasel for the elements of the work defined in this scope of work. • The CONSULTANT shall provide monthly invoices, detailed progress report, and earned value reports. Assumptions: • The contract duration is assumed to be from June 2020 through November 2022, or 30 months. Deliverables: • Monthly invoice documenting cost to date by activity • Monthly progress report detailing activities performed • Monthly design schedule update • Monthly earned value report • Monthly change log • Monthly issue log • Monthly log of deliverable materials transmitted to the client • CONSULTANT Project Management Plan TASK 1.2 — Update Project Management Plan (HDR) The purpose of this task is to describe those services necessary to update the Project Management Plan so that elements of the PROJECT so that this scope of work is delivered by CONSULTANT. Activities: • HDR will update the project files for Phase 2, prepare subconsultant agreements, update the accounting system, and update the Project Management Plan for use by the PROJECT team. The plan will include key PROJECT information such as communication protocols, contact information for key team members, PROJECT schedule, PROJECT delivery process, quality control procedures and will be updated as needed during the PROJECT development process. Deliverables: • Subconsultant agreements. • Project Management Plan for information only, no review. TASK 1.3 — Develop Project CPD Schedule and Updates (HDR) The purpose of this task is to outline the tasks and timeline necessary to plan, perform, and control the various elements of the PROJECT so that this scope of work is delivered by CONSULTANT. 6 I April 29, 2020 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation Activities: • HDR will prepare a schedule in Microsoft Project. The PROJECT team will use the schedule, which will be updated monthly with actual milestone achievements, to check the budget, staffing levels, and where the deliverable schedule might be affected. These tools will be used to adjust staff assignments so that our schedule and fee commitments are met. PROJECT team meetings will enforce the schedule and hold team members accountable for progress on their components of the PROJECT. Schedule updates will be submitted monthly to the CLIENT as part of our invoice package. Deliverables: • PROJECT Schedule • Monthly PROJECT Schedule updates TASK 1.4 — QUALITY ASSURANCE (HDR) The purpose of this task is to describe quality assurance activities that the CONSULTANT shall perform to verify that each deliverable meets the criteria defined in this scope of work. Activities: • The CONSULTANT shall prepare a PROJECT specific Quality Management Plan. The plan will define key quality assurance and control activities for each deliverable defined in the scope of work, designated time frames for quality reviews, and key individuals who will conduct the quality reviews. • The CONSULTANT shall prepare a Quality Assurance Documentation at completion of each deliverable that will document that the quality steps defined in the Quality Management Plan were performed. Assumptions: • CLIENT reviews of deliverables will occur after CONSULTANT has completed the quality process defined in the Quality Management Plan. • The CONSULTANT shall perform a quality control review of each deliverable prior to submittal. Deliverables: • Quality Management Plan • Quality Assurance Documentation TASK 1.5 — PROJECT MEETINGS (HDR, Simpson, GEO) The purpose of this task is to identify meetings for the CLIENT, the CONSULTANT, and third parties to coordinate and review the design of the overall PROJECT during the development of the PROJECT design. Activities: • The CONSULTANT shall attend an initial overall team kickoff meeting as organized by the CLIENT. April 29, 2020 17 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation • The CONSULTANT shall organize and attend a monthly coordination meeting with the CLIENT to coordinate the elements of design contained in the scope of work. The CONSULTANT shall detail PROJECT action items and proposed resolutions in a tracking log. • The CONSULTANT shall attend up to 24 additional meetings to support the CLIENT with PROJECT stakeholder briefings, negotiations and coordination, such as with WSDOT, BNSF, Property Owners, or PROJECT Stakeholders. Assumptions: • The initial kickoff meeting and monthly coordination meeting will occur in Spokane Valley, WA. The kickoff meeting and monthly coordination meeting will last three hours, with travel included. CONSULTANT staff attending the initial kickoff meeting and monthly coordination meeting with the CLIENT shall include the Project Manager and Transportation Lead. Other discipline leads will attend on an as -needed basis. • A total of 24 monthly internal team coordination meetings are anticipated lasting one hour each. • CONSULTANT staff travels to/from meeting is reimbursable by the CLIENT. • The CONSULTANT shall prepare and distribute meeting agendas for the meetings the CONSULTANT is organizing. • Additional technical meetings with the CLIENT or other third parties to support technical activities defined in the tasks below have been included in those tasks. Deliverables: • Meeting agenda and minutes for meetings the CONSULTANT has organized. TASK 1.6 — INTERNAL TEAM MEETINGS (HDR, Simpson, GEO) The purpose of this task is to coordinate with the HDR team independently from the monthly PROJECT meetings. The team will meet bi-weekly from PROJECT kick-off through Draft Preliminary design. The team will meet monthly after Draft Preliminary submittal through Preliminary design. The team will meet bi-weekly after Preliminary design to Final PS&E to coordinate and review the design of the overall PROJECT during the development of the PROJECT design. Activities: • The CONSULTANT shall organize and attend a monthly coordination meeting with the team to coordinate the elements of design contained in the scope of work. Assumptions: • The team will meet bi-weekly from PROJECT kick-off through Draft Preliminary design. • The team will meet monthly after Draft Preliminary submittal through Preliminary design. • The team will meet bi-weekly after Preliminary design to Final PS&E. • The meetings will be held via conference call and Skype and last approximately one hour. CONSULTANT staff attending the meetings shall include the Project Manager, Transportation Lead, and Bridge Lead. Other discipline leads will attend on an as -needed basis. 8 I April 29, 2020 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation • The CONSULTANT shall prepare and distribute meeting agendas for the meetings the CONSULTANT is organizing. Deliverables: • None TASK 1.7 - GRANT REPORTING (HDR) The purpose of this task is to coordinate and report with the Federal Railroad Administration (FRA) for compliance with the Consolidated Rail Infrastructure and Safety Improvements (CRISI) program grant. Activities: • The CONSULTANT will support the CIENT with preparing Project Deliverables and documentation on -time and according to schedule, including periodic receipts and invoices. • The CONSULTANT will update the Detailed Project Work Plan for submittal to the FRA. • The CONSULTANT will prepare monthly invoicing documentation costs to date by activity. • The CONSULTANT will update the FRA Quarterly progress report template • The CONSULTANT will prepare a quality management plan. Assumptions: • The Detailed Project Work Plan will be updated up to ten times. • Widener and Associates will provide updates to Task 2, Environmental Review in the Detailed Project Work Plan. • The project invoices, progress reports, change log, issue log, and deliverable log will be prepared per Task 1.1. • The project schedule will be updated per Task 1.3. • The quality management plan will be prepared in Task 1.4. Deliverables: • Detailed Project Work Plan (PDF) • FRA quarterly report template submitted to the City of Spokane Valley by the 15th of the month after the end of the quarter (i.e. April 20th, July 20th,.etc) • Quality Management Plan April 29, 2020 19 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation TASK 2 -PUBLIC INVOLVEMENT PROGRAM (HDR) The purpose of this task is to provide graphic materials to support CLIENT's public outreach and coordination efforts and to represent the CLIENT at stakeholder briefings. TASK 2.1 - PROJECT EXHIBITS Activities: • The CONSULTANT shall prepare up to four display boards for project presentations. Assumptions: • The display boards will include CLIENT'S logo and project identifiers and will make use of existing project graphics and maps. Deliverables: • Up to four display boards. TASK 2.2 - STAKEHOLDER BRIEFINGS Activities: • The CONSULTANT shall prepare presentation materials and talking points for a PROJECT briefings to CLIENT identified stakeholders or at Public Meetings • The CONSULTANT shall present materials on behalf of the CLIENT to CLIENT -identified stakeholders or the Public. Assumptions: • The briefing materials will make use of existing project graphics and maps, or from material developed by the design team. • City Council Meetings are anticipated at Draft Preliminary design, Final PS&E, and preconstruction. • One Public Meeting is anticipated prior to Draft Preliminary design. Deliverables: • PowerPoint presentation of up to 15 slides and bulleted speaking points that align with the presentation slides. • Up to 10 briefings. 10 1 April 29, 2020 Scope of Services — Phase 2 F"1 Pines Road/BNSF Grade Separation J TASK 3 —SURVEYING and BASE MAPPING (HDR and Simpson) TASK 3.1 — Topographic Surveying (HDR, Simpson) Simpson is contracting directly with the CLIENT under a separate agreement to perform the surveying (outside of BNSF right-of-way) and right-of-way base mapping for the project. However, HDR will need to coordinate with Simpson Engineers on the locations needed for surveying and especially the BNSF track elevations within the corridor. Since HDR has already obtained a Temporary Occupancy Permit during Phase 1, Simpson will be added to HDR's Temporary Occupancy Permit to have access permission to the BNSF right-of-way. Activities: • HDR will coordinate for Simpson to have access to the BNSF right-of-way • HDR will coordinate with Simpson during the surveying and right-of-way process • Simpson will perform topographic surveying within the BNSF ROW will include locating of all existing utilities, geotechnical borings, and utility potholing locations. • Simpson will coordinate schedules with BNSF and HDR. • Simpson Engineers will coordinate rail survey guidance from HDR and BNSF in order to collect sufficient and accurate data with conventional surveying methods on the rail and associated features. Assumptions: • Simpson Engineers will require access to an approximately 2600 linear foot section of railroad near the Pines Road and BNSF railroad intersection for a top of rail survey and the conventional topography within the BNSF right of way. • Simpson Engineers will utilize HDR's Temporary Occupancy Permit • Railroad varying peak traffic times throughout the day can significantly impact survey production. This will also include the effort necessary to collect the top of rail topographic information (the top of each rail will be shot during the survey (left and right). • A BNSF-approved flagger or lookout will be scheduled during Simpson Engineers topographic surveying activities within the BNSF right of way. • BNSF flagging costs will be covered as a direct expense. • Simpson's surveying work outside of the BNSF right-of-way is contracted directly with the CLIENT • Simpson's right-of-way tasks in support of the right of way plan and legal description process is listed later in this scope of services • Temporary Traffic Control required for Pines Road (SR-27) Rail Crossing is included in this contract. HDR and Simpson will submit a temporary traffic control plan to City of Spokane Valley for approval prior to beginning surveying work on Pines Road. April 29, 2020 1 11 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation Deliverables: • Simpson will process the survey data collected in the BNSF right-of-way into one base map and surface TASK 3.2 — Survey topographic and right-of-way base map, and surface conversion (HDR) The purpose of this task is to convert the topographic and right-of-way base map and existing ground surface to WSDOT standards for design purposes. Simpson Engineers will provide an AutoCAD DWG file with survey features (e.g. edge of pavement, striping, signs, utility appurtenances, existing right-of-way (BNSF, WSDOT, Parcel Lines), Utility easements (with labels), etc.) this file will also include survey points and 3D break lines on WSDOT layer names with 3D coordinates. Additionally the file will have contours displayed at the appropriate surface accuracy (i.e. if survey accuracy is 0.2 feet, 0.4 foot contours will be displayed). An XML surface file and survey point file (ASCII; Point number, Northing, Easting, Elevation, and Description) will also be provided for HDR to create an InRoads DTM file. Activities: • HDR will import the copy the survey features and right-of-way line -work into a DGN file and review the features are on the correct levels and display properties — "by level" (this controls the color, line -type, and weight of line -work). • HDR will spot check 10 coordinate locations to verify they are identical from AutoCAD to MicroStation • HDR will find and replace AutoCAD blocks of features like signs with WSDOT cells. • HDR will import the surface XML and create an InRoads DTM and display the contours at the same interval provided by Simpson Engineers. • HDR will overlay the contours. If the contours appear to be identical, HDR will use the surface for design. • If not, HDR will use the ASCII point file and 3D break lines to build a surface and display the contours. Again the contours will be overlaid to confirm identical ground surfaces created. Assumptions: • Simpson Engineers will provide DWG files saved to a version of AutoCAD (most likely a 2000 DWG) to a version MicroStation will open/reference. • Simpson Engineers will provide the files in a coordinate system WSDOT will accept for right-of- way plans and construction activities, and/or archiving. • HDR does not take ownership of the survey elevations, positions, and attributes provided by Simpson Engineers. Deliverables: • MicroStation DGN of topographic and right-of-way mapping to WSDOT Standards • InRoads DTM to WSDOT standards of existing ground surface 12 I April 29, 2020 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation TASK 4 -UTILITIES (HDR) TASK 4.1 - UTILITY COORDINATION The purpose of this task is to continue to identify utilities within the proposed limits of the PROJECT and identify parties responsible for relocation beyond what was previously identified in Phase 1. The existing facilities will need to be evaluated for impacts and relocation during the Conceptual/Draft Preliminary/Preliminary stages of the PROJECT and reflected on the Utility Plans. A summary of existing utility facilities and how they will be impacted is provided below: • Sanitary Sewer: Based on information provided by Spokane County, no sewer mains are anticipated to be impacted with the project. • Water: Numerous water mains will be reconstructed along Pines Road, Trent Avenue, North Cement Road, and East Pinecroft Way. • Telecommunications: Overhead telecom lines (TV, telephone, fiber optic) are located along the west side of Pines Road and along the south side of the BNSF tracks. Buried telecom lines (TV, telephone, fiber optic) are located along the east side of Pines Road. This utility will be impacted and will require relocation. • Power: Overhead power lines are located along the west side of Pines Road and along the south side of the BNSF tracks. Overhead power lines cross the BNSF tracks approximately 300 feet east of Pines Road that will require relocation. CONSULTANT will coordinate with BNSF for the relocation as the BNSF double track project will also require the overhead power lines be relocated. • Natural Gas: An existing 12-inch Avista gas main is located along the south side of Trent Avenue and may require relocation, depending on the depth. An existing Avista gas main is located along Cement Road may require relocation, depending on the depth. • Petroleum Products: An existing 10-inch Yellowstone Pipe Line is located along south side of the BNSF tracks that will require relocation to the south. • Buried Cable: Existing buried fiber optic is located along the south side of the BNSF tracks that will require relocation or lowering to avoid excavation for the proposed roadway. • Utility Relocation Research: Finalize utility relocation list. Identify and determine responsible parties for relocation of each affected utility. Activities: • The CONSULTANT shall continue to identify potential conflicts with franchise utilities, public utilities, and private property owners within the proposed PROJECT limits. • The CONSULTANT shall update the utility conflicts identified in the Alternatives Evaluation Report dated October 19, 2018, which was developed in Phase 1. • Meetings with each utility purveyor will be held to discuss the PROJECT and potential relocations. Assumptions: • No wells are still in operation and or impacted due to the PROJECT. April 29, 2020 113 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation • Two CONSULTANT staff will meet with each of the utility purveyors. Deliverables: • Updated utility conflict matrix. • Meeting Minutes from meetings. • Copies of information and documents received from utility companies. TASK 4.2 - UTILITY RELOCATION COORDINATION The purpose of this task is to facilitate relocation of impacted utilities within the PROJECT limits. Activities: • The CONSULTANT shall conduct Utility Coordination Meeting with utilities to discuss Draft Preliminary Plans and identify utility conflicts to be resolved. Prepare and distribute meeting notes. • The CONSULTANT shall provide potential conflict information to franchise utilities, public utilities, and private property owners, and coordinate with them to remove, relocate, or reconnect their facilities. • The CONSULTANT shall identify existing utility conflicts and develop a relocation plan, if required. • The CONSULTANT shall deliver Conceptual/Draft Preliminary/Preliminary plans to each utility company and contact them to review questions and coordinate potential proposed utility improvements within the PROJECT site. Assumptions: • Potholing is anticipated to determine utility conflicts and will be added as a third party expense to CONSULTANT'S contract. A subcontractor will provide potholing of utilities at select locations. The pothole data will be compiled and distributed to utilities. • No more than 10 potholes will be needed. Deliverables: • Utility Relocation Meeting Minutes • Potholing plan • Potholing data • Utility relocation plan, distributed to the CLIENT and utility agencies TASK 5 -RAILROAD COORDINATION (HDR) The purpose of this task is to prepare submittals B, C, and D for BNSF Railway review in accordance with the Underpass Structure requirements of the Union Pacific Railroad - BNSF Railway Guidelines for Railroad Grade Separation Projects. BNSF Submittal A Concept Plan was completed under Phase 1 services. 14 I April 29, 2020 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation Assumptions: The following assumptions apply to all Task 5 subtasks: • The BNSF Design Phase A Package (Concept Railroad Submittal) was done in Phase 1 and BNSF comments have been received. • The number of main line tracks will be live during construction of the new railroad bridges. This assumption will hold regardless of the BNSF completing construction of the second main track from the Spokane River westward through the limits of this project. • Railroad bridges will be spaced 40-ft apart, resulting in no temporary shoring needed. • This task will be based on BNSF's Grade Separation Policy: https://www.up.com/cs/groups/public/documents/document/pdf rr grade sep projects.pdf • The CLIENT will be responsible for any costs associated with railroad reviews or approval. At this time, the CONSULTANT is not aware of any costs the Railroad may apply. • BNSF rights of entry agreements for survey and geotechnical activities were received in Phase 1 and in place until October 14, 2020. • The Alternative 2 bridge from Phase 1 will be progressed with no further alternatives analysis. The Alternative 2 bridge concept will be developed and included for the BNSF Design Phase B, C, and D packages. • Aesthetic and architectural treatments are not included in the bridge design. • This tasks includes three meetings, each lasting two hours, with three HDR staff (PM, Bridge Lead, and Transportation Lead) attending the meetings. TASK 5.1 - BNSF DESIGN PACKAGE B COORDINATION AND SUBMITTALS The purpose of this task is prepare final submittals for BNSF review in accordance with the Overpass Structure requirements of the Union Pacific Railroad - BNSF Railway Guidelines for Railroad Grade Separation Projects. Activities: • The CONSULTANT shall prepare the BNSF Design Phase B Package. The following items will be developed for the Design Phase B Package: • The Design Phase B Package submittal will include responses to one (1) BNSF review comment set on the concept submittal. • Bridge Plans (Design Phase B Package) ■ The Bridge Plans will show Plan View, Elevation View, and Typical Sections and the CONSULTANT's response to BNSF's comments on the Concept Railroad Submittal. Plans will depict top of rail profile for 1,000 feet from the bridge each direction. The plans will include General Bridge Notes, a summary of bridge design criteria, and Crossing Exhibit for crossings that will be closed. This submittal package will also include draft material requirements railroad coordination requirements in draft form. April 29, 2020 115 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation • Structure Type Selection Memo (Design Phase B Package) • The Railroad Submittal will include a Structure Type Selection Memo that documents considerations and recommendations for the structure type selected. • Railroad Profile Grade Diagrams (Design Phase B Package) • Railroad Profile Grade Track Diagrams will be prepared for submittal with the Design Phase B Package. • Railroad Shoofly Plans and Alignment Data (Design Phase B Package) • The shoofly track will be constructed 20 feet north of the he existing main -line track. • If the second main line track is constructed prior to the Pines Road Underpass construction the shoofly will be used first to construct the northerly railroad bridge. Once the northerly railroad bridge is constructed the shoofly track will used to construct the southerly railroad bridge. • If the second main line track is not constructed prior to the Pines Road Underpass construction the shoofly will be used to construct the railroad bridge for the existing main line track. • The shoofly track will be tangent through the Pines Road Underpass and be connected to the main line tracks at each end. The connection to the tangent track will include the necessary horizontal reverse curve geometry to maintain main line track speeds. If the second main line track is constructed prior to the Pines Road Underpass construction two shoofly track designs will be required. One to connect to the northerly main line track and one to connect to the southerly main line track. • The Design Phase B Package submittal will include responses to BNSF review comments on the concept submittal. The Design Phase B Package Shoofly Plans will show the location of the shoofly and indicate the footprint of the structure in relation to centerline of shoofly. This submittal will include a Phase 1 and Phase 2 for the new main track. • Construction Phasing Plans (Design Phase B Package) • The Design Phase B Package Phasing Plans will depict anticipated construction methods, required phasing, construction procedures, controlling dimensions, and elevations. Assume no temporary shoring will be needed. Assumptions: • See Task 5 general assumptions. Deliverables: • Draft and Final BNSF Railway Design Phase B Package 16 I April 29, 2020 Scope of Services — Phase 2 I�'•1 Pines Road/BNSF Grade Separation 1�J TASK 5.2 - BNSF DESIGN PACKAGE C COORDINATION AND SUBMITTALS The purpose of this task is prepare final submittals for BNSF review in accordance with the Overpass Structure requirements of the Union Pacific Railroad - BNSF Railway Guidelines for Railroad Grade Separation Projects. Activities: • The CONSULTANT shall prepare the BNSF Design Phase C Package. The following items will be developed for the Design Phase C Package submittal: • The Design Phase C Package submittal will include responses to one (1) BNSF review comment set on the Design Phase B Package submittal. • Bridge Plans (Design Phase C Package) ■ The Design Phase C Package submittal will include responses to BNSF review comments on the Design Phase B Package submittal. The items for the Design Phase B Package design will be revised to address the review comments. The Design Phase C Package Bridge Plans and Calculations will show finalized Plan View, Elevation View, and Typical Sections, and include superstructure and substructure details, bearing details, deck and waterproofing details, miscellaneous bridge details, and a complete set of structural calculations, fully checked. Design Phase C Package Construction Phasing Plans and anticipated construction methods along with the other sheets from the Design Phase B Package submittal will be included. Design Calculations shall be clear, legible, and easy to follow. Design calculations shall be completed in accordance with the AREMA Manual for Railway Engineering (AREMA) and the BNSF Grade Separation Guidelines. Computer program generated output or data sheet calculations shall be accompanied by input data information and sample calculations to verify the accuracy of the computer output. • Railroad Profile Grade Diagrams (Design Phase C Package) • CONSULTANT will finalize the Railroad Profile Grade Track Diagrams as part of the Design Phase C Package. The package will also include responses to BNSF review comments on the Design Phase B Package submittal. • Geotechnical Reports/Recommendations (Design Phase C Package) • A geotechnical report, prepared in Task 4, shall be provided addressing bridge construction. The preliminary geotechnical report shall include enough information to support foundation design calculations and backfill design requirements. The final geotechnical report shall have recommendations consistent with those used in the final structural design. • Access Road Diagrams providing a 20 foot access as required by BNSF • PROJECT Specifications and/or Special Provisions • CONSULTANT will draft the PROJECT Specifications and/or Special Provisions, including Railroad coordination requirements as part of the Design Phase C April 29, 2020 117 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation Package. The package will also include responses to BNSF review comments regarding materials on the Design Phase B Package submittal. • Railroad Shoofly Plans and Alignment Data (Design Phase C Package) ■ CONSULTANT will finalize the Railroad Shoofly design as part of the Design Phase C Package. The package will also include responses to BNSF review comments on the Design Phase B Package submittal and alignment data. • Drainage Report (Design Phase C Package) • The Design Phase C Package submittal will include the Draft Drainage Report prepare in Task 9 Final Design. • Construction Phasing Plans (Design Phase C Package) • The Design Phase C Package Construction Phasing Plans will depict anticipated construction methods, required phasing, construction procedures, controlling dimensions, and elevations. Assume no temporary shoring will be needed. Assumptions: • See Task 5 general assumptions. Deliverables: • Draft and Final BNSF Railway Design Phase C Package. TASK 5.3 - BNSF DESIGN PACKAGE D COORDINATION AND SUBMITTALS The purpose of this task is prepare final submittals for BNSF review in accordance with the Overpass Structure requirements of the Union Pacific Railroad - BNSF Railway Guidelines for Railroad Grade Separation Projects. Activities: • The CONSULTANT shall prepare the BNSF Design Phase D Package The following items will be developed for the Design Phase D Package submittal: • The Design Phase D Package submittal will include responses to BNSF review comments on the Design Phase C Package submittal. • Bridge Plans (Design Phase D Package) ■ The Design Phase D Package submittal will include responses to BNSF review comments on the Design Phase C Package submittal. The items for the Design Phase C Package design will be revised to address the review comments. The railroad special provisions and railroad coordination requirements will be finalized. The Design Phase D Package Bridge Plans will show finalized Plan View, Elevation View, and Typical Sections. Finalized Construction Phasing Plans and anticipated construction methods along with the other sheets from the Design Phase C Package submittal will be included. The Design Phase D Package submittal will also include Design Phase D Package Specifications. • Railroad Profile Grade Diagrams (Design Phase D Package) 18 I April 29, 2020 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation • HDR will finalize the Railroad Profile Grade Track Diagrams as part of the Design Phase D Package. The package will also include responses to BNSF review comments on the Design Phase C Package submittal. • Final Hydraulics Summary Report (Design Phase D Package) ■ The Design Phase D Package Railroad Submittal will include a Final Hydraulics Summary Report for culverts and drainage as it relates to the railroad. It will also include responses to BNSF review comments on the Design Phase C Package submittal. • Geotechnical Reports/Recommendations (Design Phase D Package) ■ CONSULTANT will finalize the Geotechnical Report in Design Phase D Package. The package will also include responses to BNSF review comments on the Design Phase C Package submittal. • Access Road Diagrams providing a 20 foot access as required by BNSF • PROJECT Specifications and/or Special Provisions (Design Phase D Package) • CONSULTANT will finalize the PROJECT Specifications and/or Special Provisions, including Railroad coordination requirements as part of the Design Phase D Package. The package will also include responses to BNSF review comments on the Design Phase C Package submittal. • Railroad Shoofly Plans and Alignment Data (Design Phase D Package) • CONSULTANT will finalize the Railroad Shoofly design as part of the Design Phase D Package. The package will also include responses to BNSF review comments on the Design Phase C Package submittal and alignment data. • Construction Phasing Plans (Design Phase D Package) • The Design Phase D Package submittal will include responses to BNSF review comments on the Design Phase C Package submittal. The Design Phase D Package Construction Phasing Plans will depict anticipated construction methods, required phasing, construction procedures, controlling dimensions and elevations. Assume no temporary shoring will be needed. Assumptions: • See Task 5 general assumptions. Deliverables: • Draft and Final BNSF Railway Design Phase D Package TASK 5.4 - WASHINGTON UTILITIES AND TRANSPORTATION COMMISSION COORDINATION AND SUBMITTALS The purpose of this task is prepare a submittals to Washington Utilities and Transportation Commission (WUTC) for the replacement of the existing at -grade crossings at North Pines Road. An initial diagnostic meeting with WUTC was completed under Phase 1 services. April 29, 2020 119 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation Activities: • The CONSULTANT shall meet with WUTC, BNSF, and the CLIENT to conduct a second diagnostic meeting. Meeting will occur after BNSF Phase C plans have been developed and reviewed by the CLIENT. • The CONSULTANT shall develop the Rail Crossing Order. CONSULTANT shall coordinate with BNSF, the CLIENT, and WSDOT Rail Section to produce an exhibit based on the proposed design. Once the proposed design exhibit is approved, CONSULTANT shall apply for a Rail Crossing Order to modify the existing at -grade railroad crossing. Assumptions: • This scope of services does not include preparation for, testifying at, or supporting a crossing hearing or other legal matter related to the crossing should the Rail Crossing Order be disputed by other individuals or organizations. Deliverables: • Diagnostic Meeting Notes • Crossing Order exhibit and application TASK 6 -INTERSECTION PLAN FOR APPROVAL (IPA) (HDR) TASK 6.1 - BASIS OF DESIGN The purpose of this task is to update the Interim Basis of Design (BOD) that was created in Phase 1 and approved by WSDOT on June 7, 2019 with the addition of the connection of the north leg of the roundabout to Empire Avenue, which defines project design parameters, agreed upon by the CONSULTANT, WSDOT, and the CLIENT. Activities: • The CONSULTANT shall develop a final BOD based on the WSDOT approved Interim Basis of Design dated June 7, 2019, which describes the design criteria that are to be applied to the PROJECT, and submit to CLIENT for review. • The CONSULTANT shall prepare design exceptions for design elements not meeting the WSDOT standards. Assumptions: • None Deliverables: • Final Basis of Design to be included in the Design Documentation Package TASK 6.2 - WSDOT TRAFFIC ANALYSIS COORDINATION This work includes coordinating with CLIENT's consultant Fehr & Peers on documents submitted to WSDOT for approval of the Traffic Analysis. This includes: Collision Data and Analysis Report, 20 I April 29, 2020 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation Traffic Analysis Report, Traffic Volumes and Movement, Traffic Model, and Intersection Control Evaluation (ICE). 6.2.1 ICE Coordination Meetings Activities: • Identify potential traffic control analysis for detour, if any • HDR and the CLIENT's traffic engineering consultant will meet with CLIENT and WSDOT representatives to discuss the 2D layout of the roundabout (geometric review) to gather feedback and recommendations on the design. As part of this meeting, the Design Team will determine what is necessary to complete the roundabout Intersection Plan for Approval (IPA). Assumptions: • Fehr & Peers will develop Traffic Analysis reports and documentation for the PROJECT to facilitate IPA approval. Deliverables: • None 6.2.2 Traffic Management Plan This work includes preparing a Transportation Management Plan (TMP) that describes the workzone safety and mobility impacts for the project. Activities: • HDR will prepare the TMP and plans and actions for staging strategies and working with the local businesses to maintain access to the adjacent properties. Assumptions: • HDR will use the regional template from WSDOT for the TMP Deliverables: • Draft Transportation Management Plan (PDF) • Final Transportation Management Plan (PDF) TASK 6.3 - INTERSECTION PLAN FOR APPROVAL (IPA) This work includes preparing the roundabout geometrics at the intersection of Pines Road (SR-27) and Trent Avenue (SR-290). Activities: • HDR will prepare an initial Draft IPA for submittal to WSDOT for review. • After WSDOT's Review, a meeting will be held at WSDOT Eastern Region offices, with at a minimum, Region Geometrics and Traffic Staff along with Headquarters' Traffic Staff in attendance to discuss the review comments to gain consensus on the roundabout geometrics and agree upon comment resolution. • The CONSULTANT shall then prepare a second IPA for review. April 29, 2020 121 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation • A second meeting with the aforementioned staff in attendance will held to confirm resolution of the initial geometric design concepts and determine further refinements needed for the roundabout geometrics. • The CONSULTANT shall then prepare the Final IPA for review and approval. Assumptions: • The initial and secondary IPA submittals will include roundabout geometrics and a list of assumptions used for the design along with initial design methodology. The plan will have enough dimensions and notes to allow a geometric review. Splitter islands will not be detailed for this submittal. Truck movement exhibits, speed curves and calculations analysis, and entry angles exhibits will be submitted. • The Final IPA submittal will include the intersection control geometrics and data required in the WSDOT IPA checklist. Splitter Island details, truck movement exhibits, speed curves and calculations analysis, and entry angles exhibits will be submitted as a PDF. • Once WSDOT has reviewed and approved the Final IPA PDF. A hard copy will be provided to WSDOT for signature (22"x34"). Deliverables: • Draft IPA and supporting documents (PDF) • Second IPA and supporting documents (PDF) • Final IPA and supporting documents (PDF) • Final IPA for signature (22"x34") TASK 7 - ENVIRONMENTAL SERVICES The CLIENT is responsible for permitting activities which could include this incomplete list of performing various permitting activities, submitting and obtaining permits such as: • State Environmental Policy Act Documentation • Cultural Resources • ESA Section 7 Documentation • Wetland Delineation • Hazardous Materials • Noise Analysis • Air Quality Analysis • JARPA Preparation • City of Spokane Valley permits • Spokane County permits 22 I April 29, 2020 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation • NPDES Construction Stormwater Permit TASK 7.1 - ENGINEERING EXHIBITS IN SUPPORT OF PERMITS (HDR) The purpose of this task is for the engineering team to prepare exhibits, as needed, to support the permitting process. Activities: • The CONSULTANT shall prepare engineering exhibits, as needed, to support permit applications. The exhibits will included a description, areas of impact, and quantities of materials, as required by the permitting agencies. Assumptions: • None Deliverables: • Engineering exhibits in support of permits TASK 8 - GEOTECHNICAL & SEISMIC ENGINEERING SERVICES (GEO) The purpose of this task is to provide recommendations for sign bridge foundations, bridge foundation design, design of permanent bridge abutments, wingwalls, and/or retaining walls, pavement thickness design of new right-of-way on Empire Road, on -site stormwater disposal and site preparation and earthwork, based on site exploration, laboratory testing and engineering analyses. METHODOLOGY • Previous explorations, including borings and subcontracted geophysical testing were completed by Budinger & Associates, Inc. in 2003 for preliminary feasibility and conceptual design purposes. In order to meet CLIENT, WSDOT and American Railway Engineering and Maintenance -of -Way Association (AREMA) guidelines for subsurface exploration programs for projects of this scope, we propose to supplement the existing subsurface data with additional explorations borings and test pits near the proposed railway bridge, overhead signs, roadways, and stormwater facilities. Activities: • Contacting the one -call utility notification system and assisting in coordinating with BNSF, WSDOT and private land owners during siting of our explorations relative to underground utilities. • Supporting HDR in obtaining street obstruction permits for explorations within public right-of-way. • Completing a geologic reconnaissance of the site. April 29, 2020 123 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation • Exploring soil, rock and groundwater conditions underlying the site by drilling borings using a truck -mounted drill rig and excavating test pits using a backhoe. Specifically, explorations will be distributed across the site as follows: o Six (6) borings near the proposed bridges. The exact locations of the borings will depend on site access and underground utilities. The borings will be advanced to depths in the range of about 100 to 150 feet below current site grade. o Four (4) borings within proposed stormwater ponds located north of the proposed roundabout. The borings will be advanced to depths of about 25 feet below current site grade. o Two (2) borings within existing paved portions of Empire Road. The borings will be advanced to depths of about 8 feet below current site grade. o Eight (8) borings near anticipated overhead sign structures and luminaries. The borings will be advanced to depths of about 15 to 20 feet below current site grade. o Eight (8) to ten (10) test pits along the proposed re -aligned Pines Road, Pines Road/SR 290 Roundabout, and Empire Road Extension. The test pits will be excavated to depths in the range of about 5 to 10 feet below site grade. o As a contingency, we also will include scope and fee to drill an additional 4 to 6 borings (one day's worth of drilling) to depths of about 25 feet at alternative stormwater swale locations. This component of our field work will only be completed upon authorization by HDR. o Each boring and test pit will be monitored by an experienced engineer or geologist from GeoEngineers. Soil samples will be collected from the borings at approximate 21/2-, 5-, 10-foot- intervals depending on the depth of exploration. Grab and bulk samples of site soil will be obtained from the test pits. Relatively undisturbed (Shelby tube) samples might be collected if fine-grained (silt or clay) soil is encountered during drilling. Soil samples will be returned to our laboratory for subsequent evaluation. Each boring, following its completion, will be backfilled in accordance with state regulations. Borings completed in public roadways will be patched with like material. Each test pit, upon completion, will be backfilled with excavation spoils, tamped into place, and the ground surface smoothed with the excavator bucket. • Laboratory testing to assess pertinent physical and engineering properties of soil encountered relative to the proposed construction. For budget estimating purposes, we anticipate the testing program could include: 2 R-Value/CBR tests; 2 modified Proctor tests; a combination of 15 gradation analyses and/or Atterburg limits tests; 15 percent fines passing the U.S. No. 200 sieve tests; 10 moisture content/dry density determinations. Laboratory testing will be completed in general accordance with applicable ASTM International (ASTM) standards. • Recommendations for site preparation and fill placement including: criteria for clearing, stripping and grubbing; an evaluation of the suitability of on -site soil for use as structural fill; gradation criteria for imported fill; guidance for preparation of subgrade soil, which will support pavements; and criteria for structural fill placement and compaction. We also will provide recommendations for allowable cut and fill slope inclinations and estimates of settlement caused by embankment construction. 24 I April 29, 2020 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation • Recommendations for design of driven steel piling at select bridge bent and abutment locations including: capacity versus pile depth (penetration) for downward and uplift load conditions; estimates of single pile settlement; estimates of pile response to lateral loading using LPIIe, and group reduction factors, if appropriate. Our results and recommendations will be presented in Allowable Stress Design (ASD) format per the AREMA Manual for Railway Engineering (AREMA). • Recommendations for lateral earth pressure criteria for design of bridge abutment walls, wingwalls, and retaining walls including equivalent fluid densities for the active, at -rest and passive earth pressure states of stress. • Providing geotechnical seismic design criteria based on the AREMA Manual for Railway Engineering (AREMA) for the railroad -related structures. • Recommendations for design of foundations for support of overhead sign structures and luminaires, including allowable lateral bearing pressures which can be used to size standard foundations. We also will provide suitable design criteria for design of shallow spread footings, if needed, using load and resistance factor (LRFD) design criteria. • Conducting pavement layer thickness design for proposed new portions of Empire Road based on vehicle type and traffic volumes provided by CONSULTANT , and recommendations for hot mix asphalt (HMA) pavement construction including: criteria for base course thickness, gradation and required degree of compaction; and thickness and compaction criteria for HMA surfacing. • Recommendations for surface and subsurface drainage, as appropriate, including an evaluation of the feasibility of subsurface disposal of stormwater, and design parameters; if appropriate. Our analyses will be based on correlations of soil grain -size analyses to permeability found in the Spokane Regional Stormwater Manual (SRSM) and the WSDOT Highway Runoff Manual. • A discussion regarding feasibility of temporary shoring systems including engineering soil parameters that may be used by the Contractor's shoring designer for design of temporary shoring. Assumptions: • Laboratory testing and design of pavement thicknesses for SR 290 (Trent Avenue), SR 27(Pines Road), and the SR 290/SR 27(Pines Road) Roundabout will be completed by WSDOT. GeoEngineers will provide exploration logs and soil samples from borings and test pits completed along these alignments at the request of WSDOT. • GeoEngineers will provide pavement thickness design for the north leg of the Roundabout (Empire Road) in accordance with City of Spokane Valley design standards. • Temporary lane closures and traffic control will not be required for most of the field activities (other than placement of signs as needed for work beyond the roadway). Traffic control might be required for drilling at proposed overhead sign structures. We assume that drilling for these structures will occur off of traveled lanes and temporary lane closures will not be required. We assume traffic control will consist of placement of signs and cones for shoulder work. • Railroad Bridge Work plan coordination will be accomplished by HDR • HDR will review the Draft and Final Geotechnical Reports. • Coordinating with BNSF to obtain a Right of Entry Permit is covered under other tasks (HDR) April 29, 2020 125 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation • The boring locations are accessible to truck -mounted drilling equipment. • Fieldwork will be performed during normal daytime hours (Monday through Friday). Street obstruction permits for explorations in public streets and private land access agreements will allow for 8 am to 6 pm work. • Written permission to access explorations on private property (including BNSF and WSDOT right-of-way [ROW]) will be obtained by the CONSULTANT team with assistance from the CLIENT. • BNSF will provide permission to access and drill and/or excavate test pits at proposed locations on BNSF ROW in a timely manner that allow for all drilling and test pit services to be completed under a single mobilization of equipment. • A BNSF-approved lookout or flagger, if required to support our field activities, will be scheduled and provided by others. • Underground utilities located on private property will be located by the current property owner. If this is not possible or acceptable, a private utility locator will be subcontracted for an additional cost. • Temporary road building is not anticipated for truck -equipment access. Hydro -seeding, re vegetation or other improvements are not included in this scope of work. • We understand initial environmental assessments have been conducted by others and that possible recognized environmental concerns (RECs) were not identified. We assume that contaminated soil will not be encountered during drilling of geotechnical borings or excavation of test pits. As such, GeoEngineers will not provide field screening, which is used to assess possible presence of volatile and semi -volatile compounds in soil. If obvious contaminated materials (based on coloration or odor) are encountered, drilling will be stopped, the drill crew will be put on stand-by and GeoEngineers will notify CONSULTANT. • Drill cuttings (non -contaminated) that cannot be returned to completed exploratory borings will be evenly distributed near the borings in undeveloped areas. If on -site disposal is not acceptable to BNSF, GeoEngineers will collect the soil in drums on site and transport them to a facility approved by BNSF within 5 miles of the boring locations. Deliverables: • A draft and final written report containing our findings, conclusions and recommendations. The draft geotechnical report will include enough information to support foundation design calculations and backfill design requirements. The final geotechnical report shall have recommendations consistent with those used in the final structural design. GEO assumes there will be one round of comments to our draft report from CONSULTANT, the CLIENT, WSDOT and BNSF. GEO will address the comments, and submit a final report. TASK 9 -DESIGN (HDR) The purpose of this task is to prepare a design for the CLIENT. This design will begin after the IPA has been approved by WSDOT. A detailed list of expected drawings to be delivered is included in Appendix B. 26 I April 29, 2020 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation TASK 9.1 - ROADWAY Pines Road (SR-27) crosses under the BNSF tracks at a skew oriented southwest to northeast and intersects Trent Avenue (SR-290) between the existing Pines Road / Trent Avenue intersection and the Spokane River Bridge. Pines Road will be substantially lower than existing to provide clearance at the railroad underpass. Trent Avenue will remain at its existing elevations. The East Portland Avenue will terminate at a new cul-de-sac easterly of Portland Avenue that provides access to properties. The north leg of the roundabout will connect to Empire Lane/Avenue and create a four - legged intersection at Trent Avenue and Pines Road. The Pines Road / East Pinecroft Way intersection may be eliminated and westbound East Pinecroft Way may terminate at a cul-de-sac. Assumptions: • Total width of the roadway approaches and bridge overpass will depend on the dimensions of walls/traffic barriers, sidewalks, shared use path, bike lanes, travel lanes, and shoulders. Deliverables: • See Task 10 TASK 9.2 - RAILROAD BRIDGE The railroad bridge structure will accommodate the near term and long term BNSF main line track configuration, including approaching access roads, and maintenance walkways, which will all be coordinated with BNSF. The railroad bridge structure will span the travel lanes, shoulders, sidewalk, and bike lane (and shared use path) of Pines Road. A detailed evaluation and coordination with BNSF of the railroad bridge superstructure and foundation types will be performed as part of this task. Deliverables: • See Task 10 TASK 9.3 - ALIGNMENT PLAN Activities: • The CONSULTANT shall develop the plans depicting the horizontal and vertical design. • Typical Sections ■ The CONSULTANT shall develop the following Conceptual Roadway Design Typical Section Sheets for: ■ North Pines Road, SR-27 ■ Trent Avenue, SR-290 ■ East Empire Avenue/Lane ■ East Pinecroft Way ■ East Portland Avenue ■ Local Roadway Plans/Profiles ■ Cement Road April 29, 2020 127 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation ■ The CONSULTANT shall develop Plan and Profile Sheets for: ■ North Pines Road, SR-27 ■ Trent Avenue, SR 290 ■ East Empire Avenue ■ Cement Road ■ Associated profiles required for the roundabout ■ The CONSULTANT shall also develop Conceptual design plans for the proposed intersections at: o North Pines Road(SR-27) and Trent Ave(SR-290) (based on the IPA) o North Cement Road and East Empire Avenue o Portland Avenue termination just east of Cement Road. Assumptions: • WSDOT Design manual will be followed except where street section needs to be modified. This will be included in a Design Deviation request. • Alignment changes will not be required since the IPA was approved prior to beginning Conceptual Design. Deliverables: • See Task 10. TASK 9.4 — Project Footprint and Earthwork Quantities Activities: • The CONSULTANT shall model the alignments and roundabout with the proposed typical sections to determine cut/fill lines and PROJECT footprint along with earthwork quantities. The PROJECT footprint will be displayed on the existing R/W base map to identify needs for ROW or easements. Assumptions: • Earthwork will be analyzed 1:1 without shrink/swell factors applied. • The PROJECT is not anticipated to balance and will be a waste project (material from excavation will have to be hauled and disposed of off -site). Deliverables: • InRoads earthwork reports for the Design Documentation Package. 28 I April 29, 2020 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation TASK 9.5 — ROADWAY SECTIONS Activities: • The CONSULTANT shall prepare geometric roadway cross sections from the subgrade to finished grade. Deliverables: • Cross Sections at intervals per the WSDOT Design Manual TASK 9.6 — Hydraulics/Drainage Activities: • The CONSULTANT will meet with Eastern Region(ER) WSDOT Hydraulic Engineer to discuss the design requirements and concepts used to provide runoff treatment and flow control facilities for the PROJECT. • The CONSULTANT shall perform a site visit (two staff). • The CONSULTANT shall obtain and review existing information regarding flow patterns, facilities, and water resource deficiencies within the PROJECT limits and for the tributary basin. This will include the following activities: • Utilize GIS and site survey information to establish existing drainage basins and flow patterns. • Conduct a site visit to verify existing stormwater features. • The CONSULTANT shall develop options for meeting state and city stormwater requirements, including onsite stormwater management, runoff treatment, flow control, and pump design. This will include the following: • Review the Natural Resources Conservation Service soil characterization mapping and geotechnical report to establish existing soil types. • Review infeasibility criteria to determine onsite stormwater management measures applicable to the PROJECT. • Identify potential locations for stormwater facilities. Develop conceptual layouts and sections for facilities at the alternative sites. • Discuss potential locations for facilities with the city and determine where facilities will be situated. • The CONSULTANT shall develop preliminary hydrologic models for estimating flow rates for each stormwater facility proposed for the PROJECT site. This will include: • Develop existing conditions hydrologic models. • Determine design flow rates for sizing facilities. • Size each facility and determine the approximate land area requirements. • The CONSULTANT shall prepare Draft Type A Hydraulics Report meeting meet WSDOT and CLIENT standards. April 29, 2020 129 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation Assumptions: • Stormwater analysis and design will be developed in accordance with the Highway Runoff Manual and/or Spokane Regional Stormwater Manual, April 2008, as applicable. • Threshold Discharge Area (TDA) delineations were not included in the scope of work. It is assumed that all runoff infiltrates and is therefore hydrologically connected via ground water. As such, there is only one TDA for this PROJECT and the stormwater design will be developed assuming one TDA. • StormShed 3G will be used to determine the contributing basin flow rates and volumes for sizing BMPs and conveyance features including the storm drain network • The soils are suitable for infiltration for all BMP designs • Curb cuts are assumed for curbed sections and WSDOT inlet spreadsheet will be used to locate curb cuts. • Pines Road (SR-27) is anticipated to have a sag, storm drain pipe system and pumping facility. The Trent Avenue (SR-290) is anticipated to have inlets and curb cuts with runoff treatment and flow control facilities. We anticipate sizing bio-infiltration facilities for runoff treatment and flow control (will design with drywells, if approved by WSDOT). Documentation of the facility designs will be provided in the Draft Type A Hydraulics Report. • No more than two revisions to facilities will be required as part of PROJECT development. Deliverables: • Type A Hydraulics Report (Draft (Region and HQ)) and Final; PDF format and one hard copy with table of responses to WSDOT comments). TASK 9.7 — Roadside Restoration and Site Development Activities: • The CONSULTANT shall develop, review, and finalize design criteria, reports, plans, and specifications related to roadside restoration associated with new or alterations to existing roadway projects. Assumptions: • The RAB center island will be hard -surfaced and not rock-scaped • The roadside ditches are anticipated to be dryland seeded without an irrigation system. • The Pinecroft property to the south will be reseeded or sod with a revised irrigation system. • Parcels affected by the project that have existing irrigation and grass or landscape beds that are impacted will be rehabilitated with revised sod or seed and irrigation system. • Design will include conduit for future irrigation and landscaping option in the roundabout center island. 30 I April 29, 2020 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation TASK 9.8 — Signing Design Activities: • The CONSULTANT will first conduct the Existing Signing Inventory, then the CONSULTANT Project Manager and Roadway Lead will attend a design assumptions meeting (lasting four hours) at WSDOT Eastern Region to confirm the signing and illumination layout and design prior to beginning the design effort. • The CONSULTANT shall document PROJECT -specific design decisions, deviations, justifications, and other approvals. Request soils investigation, foundation design, and utility service agreement. • The CONSULTANT shall design Traffic Signing along with the sign specification sheets and details, specifications, and construction estimate for the Preliminary Constructability Review. • The CONSULTANT shall prepare the Final Traffic Signing plans along with the sign specification sheets and details, specifications, and construction estimate for the Region Review. Deliverables: • Existing Signing Inventory (PDF format) • See Task 10 TASK 9.9 — Illumination Design Activities: • The CONSULTANT shall design the illumination based on CONSULTANT developed AG132 photometric model developed to determine lighting levels and luminaire placement along the PROJECT limits. Lighting fixture information to will come from the Design Manual. The CONSULTANT shall prepare a technical memo for the illumination design for the PROJECT including calculations summaries and AGI design exhibits. • The CONSULTANT shall document PROJECT -specific design decisions, deviations, justifications, and other approvals. Request soils investigation, foundation design, and utility service agreement. • Soils investigation for foundation design of will be performed in Task 8. • The CONSULTANT shall prepare the Traffic Illumination concept plans for the Conceptual & Draft Preliminary Constructability Review. • The CONSULTANT shall prepare the Preliminary Traffic Illumination plans along with Q-tabs and details, specifications, and construction estimate for the Preliminary Constructability Review. • The CONSULTANT shall prepare the Final Traffic Illumination plans along with Q-tabs and details, specifications, and construction estimate for the Region Review. Deliverables: • Illumination Design Technical Memo • Lighting Level Exhibits • See Task 10 April 29, 2020 131 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation TASK 9.10 — Work Zone Traffic Control (WZTC) — Design Activities: • The CONSULTANT shall plan and facilitate a meeting with the Work Zone Traffic Control (WZTC) design team, CLIENT, and other stakeholders to discuss various traffic control strategies for the PROJECT. • The CONSULTANT shall coordinate this meeting with WSDOT and CITY. The CONSULTANT Project Manager and Transportation Lead will participate in this meeting. This meeting is assumed to last no more than two hours in duration. • The CONSULTANT shall prepare a Transportation Management Plan (TMP) to describe and detail the plans and actions to address the work zone safety and mobility impacts for the PROJECT. This plan will also include the plans and actions for staging strategies and working with the local businesses to maintain access to the adjacent properties. The CONSULTANT shall use the regional template for the TMP, to be provided by WSDOT. • The TMP shall be included in the Draft Preliminary Constructability Review. • The CONSULTANT shall prepare a construction sequence/staging strategy that is efficient, cost- effective, safe, and maintains traffic through the work zone. • The CONSULTANT shall prepare Conceptual, Draft Preliminary, and Preliminary Staging Design, Specifications, and Construction Estimate. • The CONSULTANT shall prepare Final Staging Design, Specifications, and Construction Estimate for the Region Review. • The CONSULTANT shall prepare Conceptual, Draft Preliminary, Preliminary WZTC Design, Specifications, and Construction Estimate. • The CONSULTANT shall prepare Final WZTC Design, Specifications, and Construction Estimate for the Region Review. Deliverables: • WZTC Meeting Summary (PDF format) • Transportation Management Plan (Draft and Final; PDF format) • Staging Design, Specifications, and Construction Estimate in PDF format • WZTC Design, Specifications, and Construction Estimate in PDF format TASK 9.11 — Design Documentation Package Activities: • The CONSULTANT shall prepare a compilation of assumptions, decisions, justifications, and approvals that support the ultimate design of the PROJECT, to include with the review of the package. This file is designated for long term storage in accordance with WSDOT's document retention policies. • The CONSULTANT shall submit the draft Design Documentation Package to the CLIENT for review. The comments from the reviewers shall be documented and resolved as detailed in the 32 1 April 29, 2020 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation Project Deliverables Quality Matrix and Quality Management Plan. The CONSULTANT shall revise/update the Design Documentation Package for final approvals and signatures. Assumptions: • Design Analysis will not be required • Maximum extent feasible will not be required • WSDOT Local Programs and Eastern Region will review the documentation; HQ and Eastern Region will provide approvals Deliverables: • Design Documentation Package as required by WSDOT for approval (Draft and Final; pdf format) • Two hard copy notebooks will be prepared for the CLIENT and WSDOT TASK 9.12 — Railroad Features The purpose of this scope element is to progress the CLIENT selected Alternative 2 bridge design to a Conceptual, Draft Preliminary, Preliminary, and Final level design. For the Draft Preliminary design, the necessary design calculations will be completed and checked with a complete but unchecked plan set. For the Preliminary design, the calculations will be finalized and the plans completely checked. Based on the final design calculations, the geotechnical report, and drainage report and plan both provided by WSDOT, the bridge design will be finalized at Final design. A run list of anticipated General and Project Special Provisions shall be developed and provided as a deliverable. The opinion of probable construction costs shall be updated based on the PROJECT elements developed at each design level. • CONSULTANT will prepare plans for the shoofly track to accommodate the construction of the existing Main 2 track bridge for the Pine Grade Separation Project. The design will include necessary phasing and shoofly removal Activities: • The CONSULTANT shall prepare railroad bridge and track plans, specifications and estimate of probable construction cost for railroad and railroad bridge features for the Draft Preliminary, Preliminary, and Final documents. • Conceptual Design' • The CONSULTANT shall address BNSF comments from CLIENT'S Concept submittal to BNSF. The CONSULTANT shall proceed with the selected structure and develop bridge plans consisting of a general layout and elevation sheet, two typical sections sheets, foundation plan w/ borings, and construction staging sheet. • The CONSULTANT shall coordinate with the PROJECT team to establish bridge length, profile, approach interface, and other design elements to advance the PROJECT. • The CONSULTANT shall perform calculations to support the layout of a multi -span, multi -girder bridge supported by deep foundations. • The CONSULTANT shall prepare BNSF Design Phase B design submittal per Task 6 Railroad Coordination. April 29, 2020 133 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation • The CONSULTANT shall include ground improvements for the bridge or walls as recommended by the geotechnical subconsultant. • The CONSULTANT shall develop a Railroad Bridge Design Criteria document detailing the railroad bridge design standards, policies, and criteria. • The CONSULTANT shall perform an initial design analysis to determine substructure and superstructure quantities. The preliminary substructure foundation design will be based on subconsultant geotechnical preliminary recommendations. The Conceptual preliminary plans will show elevation and plan views with a typical bridge cross section on base mapping showing the roadway alignment configuration to exist during construction and when the PROJECT is completed. Quantities will be developed from this information for use in creating the estimate of probable construction cost. Construction phasing, documented in a construction phasing plan sheet. • Aesthetic and architectural treatments are not included in the bridge design. • Shoofly • CONSULTANT will prepare plans containing the following information for BNSF review, comment and approval: • Plans include all items as described in Task 5.1 BNSF Design Package B Coordination and Submittals submittal plus the following; • Track plans will conform to City of Spokane Valley, WSDOT and BNSF standards. • Typical sections will be included showing all different grading conditions (cut, fill, access roads, ditches, slopes, benching, signal berms) • Cross sections every 100' station showing existing ground line, existing track centerline, new track centerline, existing ROW line, proposed ROW line, grading elevations and offsets, cut/fill slopes (if they vary) & cut/fill end areas • Table of contents, abbreviations, symbols & general notes • Conceptual structure plans (bridge and box culvert layouts, elevations & typical sections) • Conceptual construction estimate ■ Conduct Field Walk -Through with BNSF • CONSULTANT will conduct a field walk-through with BNSF and provide a memorandum of additional comments made during the field walk-through • This Task will include a single walk -thorough. • Draft Preliminary Design • The CONSULTANT shall address Conceptual preliminary design comments from WSDOT and BNSF and proceed to develop final bridge plans. In the development of the bridge plans, calculations shall be completed and checked for primary load carrying 34 I April 29, 2020 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation components of the structure for vertical and lateral loads as outlined in the current AREMA Manual for Railway Engineering. • Shoofly ■ CONSULTANT will prepare plans containing the following deliverable information for BNSF review, comment and approval: • plans will include all items from Conceptual submittal plus the following; • revisions from field walk-through and BNSF comments included in the memorandum • road crossing plans and profiles showing road centerline profile, with road grading limits, asphalt limits, new roadway percent grade with vertical curves if necessary ■ stormwater/erosion control plans and details ■ track center drain details and locations • survey control plan with control point descriptions and coordinates, and state plane and vertical datum used • Proposed BNSF access roads • Draft Preliminary structure plans • Draft Preliminary Project Manual including schedule of bid items • Draft Preliminary construction estimate • Preliminary Design • The CONSULTANT shall address Draft Preliminary design comments from WSDOT and BNSF and proceed to develop fully completed/checked bridge plans. In the development of the bridge plans, calculations shall be updated and finalized based on WSDOT and BNSF comments received. • Shoofly ■ CONSULTANT will prepare plans containing the following deliverable information for BNSF review, comment and approval: • plans include all items from Draft Preliminary submittal plus the following; • revisions from BNSF comments and any changes due to results of utility negotiations or excessive costs • Preliminary Project Manual including schedule of bid items (will not include BNSF standard specs with submittal) • Preliminary construction estimate • Final structure plans • Final Design April 29, 2020 135 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation • The CONSULTANT shall address Preliminary design comments from WSDOT and finalize bridge plans. • Shoofly ■ CONSULTANT will prepare plans containing the following deliverable information for BNSF review, comment and approval: • plans include all items from Preliminary submittal plus the following; • revisions from BNSF comments and any changes due to results of utility negotiations or excessive costs • Final Project Manual with final schedule of bid items, BNSF standard specs, and all final details/dates concerning bid info and project schedule • Distribution of plans and project manual will occur with grade separation project as incorporated into the package for bidding. Assumptions: • All bridge and track drafting will be performed utilizing MicroStation V8 in accordance with PROJECT CAD standards. • At Conceptual Design • Initial design analysis will be performed to determine substructure and superstructure quantities. • The preliminary substructure foundation design will be based on subconsultant geotechnical preliminary recommendations. • A single track shoofly will be necessary to divert train traffic around the site during construction of the railroad bridge. • Design criteria follows the BNSF/UPRR Grade Separation Guidelines, AREMA Manual, and industry standard freight railroad design practices. • The approved Conceptual design will be utilized as the basis in preparing the remaining project documents. A final package containing bid documents covering railroad and railroad bridge features will be submitted for inclusion in the overall PROJECT bid documents • At Draft Preliminary design the calculations will be completed and checked. Plans will be completed and reviewed, but not detail checked in full. • Geotechnical analysis open, H-pile deep foundation bents will be completed and provided to CONSULTANT 1-month in advance of the Draft Preliminary submittal to WSDOT. The geotechnical report shall conform with the following: • Be completed in accordance with the 2017 AREMA Manual of Recommended Practice. • Once completed, be signed/stamped by a Professional Engineer, registered in Washington, who is familiar with railroad requirements. • Contain recommendations for the design of the railroad bridges and temporary shoring. • Borings shall be deep enough to support proposed loads. 36 I April 29, 2020 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation • The geotechnical report shall contain an axial capacity graph (depth vs. capacity), table of LPile parameters for use in the design, suggested seismic parameters for the PROJECT, settlement estimates, slope stability analysis for abutment fills, other construction and design recommendations, and any risks the structures design team or CLIENT should be aware of from the geotechnical perspective. • CONSULTANT will develop the Hydraulics Report and Drainage Plan if required by BNSF. • BNSF standard plans and details will be used by the CONSULTANT as a basis of design, to the extent practical. The CONSULTANT shall provide independent plans and calculations for each element of the bridge. • WSDOT's Standard Specifications for Road, Bridge, and Municipal Construction 2020, Amendments, General Special Provisions, and Project Special Provisions will be used as the basis of construction. For a contractor -built Railroad Bridge, a single Project Special Provision dealing with coordination with BNSF is assumed to be required. • If BNSF Forces agree to build the bridge, the plans and specifications will need to be revisited and work split between BNSF Forces (bridge) and Contractor Forces (roadway). This effort to modify the plans and specifications is not currently included in this scope of work and would be considered additional effort. • Seismic design of the structure shall be limited to 3-level ground motion criteria with an Equivalent Lateral Force (ELF) analysis as outlined in AREMA §9-1.4.5. Alternatively, since the bridge is located in a relatively low seismic area, seismic design may be simplified by considering a Level 3 event only, for a bridge response within the elastic range. • The opinion of probable construction cost shall use an appropriate contingency for the level of design. Costs for a BNSF flagger will be included. Allowance will be made for Construction Management and State Administration. Cost will be based on construction labor at prevailing wage. BNSF will be responsible for providing an estimate of probable construction cost for BNSF crews to construct the bridge. • CLIENT will approve of the Draft Preliminary and Final Submittals before submitted to BNSF. One round of comments on the Draft Preliminary and Final Submittals from BNSF is assumed, with minimal changes being required. • CLIENT will approve of the Draft Preliminary, Preliminary, and Final Submittals before submitted to WSDOT. One round of comments on the Draft Preliminary and Preliminary Submittals from WSDOT is assumed, with minimal changes being required. • Plans will be prepared in accordance with WSDOT Bridge and Structures detailing practice, as stated in Chapter 11 of the WSDOT Bridge Design Manual. Plans will include the WSDOT Bridge and Structures Office standard title block. Plans will be completed in MicroStation. • BNSF double track plans through the limits of the Pines Grade Separation project are unknown at time of soaping regarding the timing of future track construction. If BNSF double track construction occurs prior to the construction of the Pine Grade Separation project, modifications and corrections will need to be made to the shoofly track package and will require change to the documents listed under Task 2. April 29, 2020 137 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation • CONSULTANT will provide general physical arrangement information for the Pine Road grade crossing modification and BNSF track signals for Main 1 and Main 2. BNSF will provide all detailed design information for these features. • The project plans will identify the temporary shoring layout per requirements of the BNSF/UPRR Grade Separation Guidelines. • The Contractor will be responsible for the design, construction and performance of the temporary shoring system in accordance with the BNSF/UPRR Guidelines for Temporary Shoring. Deliverables: • Responses to WSDOT and BNSF comments on the Conceptual, Draft Preliminary, and Preliminary design, as applicable. • Checked design calculation package. • See Task 10. 38 I April 29, 2020 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation TASK 9.13 — Centennial Trail Connection Design The purpose of this scope element is to design a connection to the existing Centennial Trail on the north side of Trent Avenue. There is already a connection to the Centennial Trail, but it appears to be substandard with respect to paved width. Existing grades and ADA compliance is unknown. Activities: • The CONSULTANT will review the existing trail profile grades and design a connection to the existing trail that meets shared -use path standards. • Consultant will prepare an alignment, profile and typical section connecting the shared -use path to Centennial Trail. • The CONSULTANT will evaluate the Avista owned parcels and design a trailhead parking area at this location Assumptions: • The trail typical section will be 2-inches of HMA over 4-inches of CSBC. • The trail will not be modeled for a finished grade contour. • The connection is anticipated to be approximately 200 feet in length and add 5 feet of paved surface (1000 square feet). April 29, 2020 139 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation • The trail connection will not require a stormwater design for runoff treatment of flow control since the connection already appears to exist and less than 5000 square feet of pollution generating surface will be created. • The trailhead will require one site/paving plan sheet and one grading plan sheet • The trail connection is not within a FEMA flood zone and no hydraulic modeling or permitting is required for shoreline work or floodplain permitting. II"'�rgj F IncMinniconnrr.tinn Deliverables: • Sheet with plan, profile, and typical section for the proposed trail connection. • Grading and paving plan for trailhead TASK 9.14 — Retaining Wall Desigr The purpose of this scope element is to design a retaining wall near the northeast corner of the CLIENT owned parcel so as not to impact the adjacent parcel to the east. Activities: • The CONSULTANT will prepare a retaining wall plan and elevation/profile for the wall. • The CONSULTANT will prepare a detail sheet for the design. Assumptions: • The wall structural design will be a WSDOT standard plan drawing utilizing cast -in -place concrete construction since the wall is anticipated to be within the BNSF ROW. Deliverables: • Retaining Wall Plan, Elevation and detail sheet. 40 I April 29, 2020 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation TASK 9.15 — Prepare Engineer's Estimate Probable Construction Cost Activities: • The CONSULTANT shall develop cost estimate for Conceptual, Draft Preliminary, Preliminary, and Final. Assumptions: • These cost estimates will use WSDOT Standard Bid Items to the extent practical. Only major work items will be quantified. Miscellaneous items such as landscaping, barrier, etc. will not be quantified but will be included as a percentage of major work items. Deliverables: • Estimate of Probable Construction Cost TASK 10 — PS&E Conceptual, Draft Preliminary, Preliminary, Final & AD Ready (HDR) Task 9 Deliverables will be at the following submittals per the sheet list in Appendix B: • Conceptual • Draft Preliminary • Preliminary, including Quantity Tabulation Sheets (Qtabs) • Final Specifications, and Cost Estimate • Ad Ready Contract Documents Sheets for some Task 9 design deliverables may be placeholders only at Conceptual and Draft Preliminary. Task 10.1 — Contract Plans Activities: Development of the Contract Plan sheets. The following plan sheets are anticipated for this PROJECT: • Index/Vicinity Map • Summary of Quantities • Quantity Tabulations Sheets • Roadway Section Plans • Grading Section Plans and Details • Stage Construction Plans and Details April 29, 2020 141 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation • Alignment Plans • Right -of -Way Plans (to WSDOT standards) • Right -of -Way Plans (formatted to CLIENT needs to assist acquisition) • Existing Utility Plans • Utility Relocation Plans (Gas/Petroleum pipelines) • Site Preparations/TESC Plans and Details (Combined) • Roadway Plan and Profiles • Roundabout Curb Profiles • Roundabout Details • Splitter Island Details • Drainage Plans (pump station, plans, profiles, and details) • Roadside Restoration Plans and Details • Paving Plans and Details • Pavement Marking Plans and Details • Signing Specification & Detail Plans • Illumination Plans and Details • WZTC Plans • Railroad Shoofly Track Plans • General Notes, Quantities, Drawing List • General Plan, Elevation and Railroad Profile Grade Diagram • Typical Sections • Construction Phasing Plan (2 phases, shoring limits) • Foundation Plan, Bore Logs and Table • Foundation Details - Pile Tips, Splices, Welds • Abutment General • Abutment Details • Wingwall Details • Bent General • Bent Details • Steel Beam Spans - Framing Plans • Steel Beam Spans - Details • Miscellaneous Steel Details 42 I April 29, 2020 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation • Bearing and Lateral Restraint Details • Walkway and Handrailing Layout and Details • Deck Waterproofing Layout and Details • Slope Paving Details • Centennial Trail Connection plan, profile, typical section • Centennial Trailhead (Site/paving plan and grading plan) • Retaining Wall Sheets (plan, elevation and typical section) A sheet list is provided in Appendix B. Task 10.2 — Contract Specifications Activities: • Development of Contract Provisions, Amendments, General Special Provisions, and appendices. • The CONSULTANT shall prepare a runlist for the special provisions to be included in the PROJECT. The CONSULTANT shall use the WSDOT PSE Word program to develop the runlist and the Provisions (P.doc) documents for reviews and submittals. Assumptions: • None Deliverables: • List of GSPs and Special Provisions at Draft Preliminary (PDF) • Final GSPs and Special Provisions (WORD and PDF) Task 10.3 — Working Day Estimate Activities: • The CONSULTANT shall prepare a schedule that details the work to be performed during construction and the total construction duration. • The CONSULTANT shall prepare the Working Day Estimates using Microsoft Project software. The CONSULTANT shall submit a Gantt Chart report in PDF format for the Constructability Reviews. Assumptions: • None Deliverables: • Preliminary Working Day Estimate for Preliminary Constructability Review (PDF) • Final Working Day Estimate for Region PS&E Review (PDF) April 29, 2020 143 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation Task 10.4 Bid Support Activities: • The CONSULTANT shall be available to answer question and to assist the CLIENT during the advertising and bidding process. Assumptions: • 40 hours of time is estimated for questions (10 hours for PM, 10 hours for Deputy PM and 20 hours for support staff) Deliverables: • Answers to questions via email or PDF. TASK 11 - DESIGN REVIEWS (HDR) Task 11.1 — Conceptual Design Review Meeting Activities: • The CONSULTANT will attend a design review meeting. Discipline task leads will attend the meeting that will be held at the City of Spokane Valley or WSDOT's Eastern Region Office. Deliverables: • Meeting Minutes and responses to review comments in a comment tracking spreadsheet. Task 11.2 — Draft Preliminary Constructability Review Meeting Activities: • The CONSULTANT will attend a design review meeting. Discipline task leads will attend the meeting that will be held at the City of Spokane Valley or WSDOT's Eastern Region Office. Deliverables: • Meeting Minutes and responses to review comments in a comment tracking spreadsheet. Task 11.3 — Preliminary Constructability Review Meeting Activities: • The CONSULTANT will attend a design review meeting. Discipline task leads will attend the meeting that will be held at the City of Spokane Valley or WSDOT's Eastern Region Office. Deliverables: • Meeting Minutes and responses to review comments in a comment tracking spreadsheet. 44 I April 29, 2020 Scope of Services — Phase 2 IIL Pines Road/BNSF Grade Separation 1�J Task 11.4 — Final Contract Plans for Region Review Meeting Activities: • The CONSULTANT will attend a design review meeting. Discipline task leads will attend the meeting that will be held at the City of Spokane Valley or WSDOT's Eastern Region Office. Deliverables: • Meeting Minutes and responses to review comments in a comment tracking spreadsheet. Task 11.5 — AD Ready Plans Review Meeting Activities: • The CONSULTANT will attend a design review meeting. Discipline task leads will attend the meeting that will be held at the City of Spokane Valley or WSDOT's Eastern Region Office. Deliverables: • Meeting Minutes and responses to review comments in a comment tracking spreadsheet. TASK 12 — RIGHT-OF-WAY (R/W) PLANS AND LEGAL DESCRIPTIONS (HDR/Simpson) Task 12.1 — Right -of -Way Plans per WSDOT Standards (HDR) Activities: • The CONSULTANT will prepare R/W plans to WSDOT standards for review and approval. Please note that the Right of Way plans are listed in Task 10.1 under contract plans. • The R/W plans will reference a R/W basemap that will be prepared by a Washington State licensed professional land surveyor. • The R/W plans will for authorization will be stamped by a Washington State licensed professional engineer. • Simpson will work directly with HDR to review proposed Right of Way plans. It is anticipated that the proposed Right of Way Plans may require multiply iterations and additional data to meet Agency requirements. Simpson Engineers will support HDR to obtain approved WSDOT ROW plans. Assumptions: • Parcels acquired through early acquisition will be incorporated in the ROW plans Deliverables: • Right of Way Plans to WSDOT standards (Listed in Task 10.1). April 29, 2020 145 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation Task 12.2 — Right -of -Way Plans for City Acquisition (HDR) Activities: • The CONSULTANT will create a separate set of R/W files that reformat the line types on the R/W plans that are more easily interpreted for use for the CLIENT and during acquisition and appraisal activities. • The R/W plans will reference a R/W basemap that will be prepared by a Washington State licensed professional land surveyor. • The R/W plans will for authorization will be stamped by a Washington State licensed professional engineer. Assumptions: • Files developed in Task 12.1 will be copied and referenced into new files for this task. An additional right-of-way base map will be created to color code the parcels for acquisition, permanent easement, and temporary easement. • The line types will be overridden to the Washington State Department of Transportation workspace line types that were shown in the Barker Grade Separation project. Deliverables: • Right of Way Plans to for City acquisition (Listed in Task 10.1). Task 12.3 — Legal Descriptions (Simpson) Activities: • Simpson will create legal descriptions for Right of Way takes, utility easements, ingress/egress easements, and any other required easements and/or property takes. • Simpson will create exhibit drawings to correspond with the legal descriptions for the acquisition process. Assumptions: • Multiple iterations are assumed to meet WSDOT, City of Spokane Valley, and BNSF standards and requirements. Deliverables: • Signed and sealed legal descriptions • Acquisition exhibits TASK 13 — RIGHT-OF-WAY (R/W) Valuation, Acquisition, and Relocation Services (HDR) The following scope of work details the necessary effort to acquire right-of-way for the PROJECT. CONSULTANT will accomplish this task unless specified otherwise. General Assumptions: 46 I April 29, 2020 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation This scope encompasses services to complete R/W acquisition and relocation for the PROJECT. It is anticipated that the following elements of these services will be completed within a period of 24 months. Scope of services includes the following: • Ongoing management and administration of the R/W process. • CONSULTANT shall coordinate with the CLIENT, as necessary, and in accordance with the Federal Uniform Relocation Assistance and Real Property Acquisitions Policies Act (URA), WSDOT LAG Manual guidelines, applicable State and local laws, and CLIENT administrative rules, to facilitate the acquisition of identified properties. • CLIENT shall provide CONSULTANT with available PROJECT information such as, but not limited to, the CLIENT's State approved R/W and limited access procedures, approved environmental documentation, and any pre -approved CLIENT R/W forms, including legal documents. • CONSULTANT and CLIENT agree to maintain clear lines of communication, determine and document the appropriate decision making process to achieve PROJECT goals and to provide open access to available data that is pertinent to the PROJECT. • All deliverables will be produced in accordance with the approved quality control/quality assurance (QC/QA) process established by the CLIENT and the CONSULTANT team. • All deliverables prepared by CONSULTANT shall be provided to the CLIENT — one electronic version and one hard copy. • Notice to Proceed for each parcel will be given to the CONSULTANT by the CLIENT prior to beginning any ROW work for that parcel. Task 13.1 — Real Estate Services Management HDR will provide general ongoing coordination, administration direction, and guidance for the HDR staff working on this PROJECT. CONSULTANT will provide monthly PROJECT updates on progress of work. CONSULTANT will also perform management and administration for the following real estate services tasks as follows: • Update the R/W Cost Estimate of parcel impacts. • Prepare for and attend R/W kick off meeting and monthly PROJECT update meetings with the CLIENT. • Prepare and provide a landowner list and R/W schedule for the overall PROJECT. • Prepare and provide monthly PROJECT status report to include acquisition and relocation milestones. • Manage CONSULTANT's subconsultants. • Provide QA/QC Services. CLIENT Responsibilities: • Attend R/W kick off meeting and monthly PROJECT update meetings. • Review and approve landowner contact list, preliminary R/W cost estimate, and R/W schedule. • Review monthly status reports and provide comments as needed. April 29, 2020 147 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation Assumptions: • R/W cost estimate will be updated up to two times. • Up to four CONSULTANT RES staff will attend the kick off meeting. Staff commitment is estimated at three hours per staff. • Up to one CONSULTANT RES staff will attend up to eighteen recurring monthly client meetings. Staff time commitment is estimated at three hours per staff and per meeting for preparation, participation in the meeting, and notes. • All meetings are anticipated to be held at the City of Spokane Valley. • CONSULTANT shall distribute status reports at least one business day in advance of meetings. • CONSULTANT shall prepare the R/W schedule within seven days of Notice to Proceed and update up to an additional six times as needed. Deliverables: • Preliminary R/W Cost Estimate in Microsoft Excel • R/W Schedule and updates • Landowner Contact List • Project Status Report Task 13.2 — Appraisal and Appraisal Review CONSULTANT will manage the appraisal process for up to thirty-eight acquisitions over twenty-two properties. As part of the appraisal process, CONSULTANT's appraiser shall complete a Project Funding Estimate (PFE). Administrative Offer Summary (AOS) reports will be prepared where appropriate in lieu of appraisals. CONSULTANT's appraiser and review appraiser shall meet all requirements set forth in 49 CFR 24.103. HDR will perform the following work: • Prepare an appraisal schedule for delivery of a PFE, appraisal, and AOS reports. • Prepare one PFE including worksheets. • Develop AOS reports for eligible acquisition parcels. • Assemble all needed appraisal data and appraisal scope for each assigned parcel. • Send out landowner contact letters to all affected parcels in advance of the appraisal, if needed. • Agents will attend appraisal inspections, where possible. • Manage delivery of appraisal services. • Prepare before and after appraisal reports, as needed, and supply all completed reports to the appraisal reviewer selected by CONSULTANT. • Develop appraisal reviews for all parcels that are appraised. CLIENT Responsibilities: • Review and approve appraisal schedule. • Review and approve the PFE. 48 I April 29, 2020 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation • Approve appraisal reviews via signed Determinations of Value. • Review and approve by signature all AOS reports. Assumptions: • CONSULTANT will manage their appraisal staff to develop the most expeditious schedule for delivery of all valuation deliverables. • CLIENT shall provide all information to CONSULTANT that is required to complete the assigned appraisals. • One draft and one final PFE shall be prepared. • It is anticipated there will be a total of thirty-eight parcel valuations impacting twenty-two properties, with seven complex parcels, eight non-complex parcels to be appraised and five parcels to be valued by AOS reports. • All valuation services will be performed by a WSDOT certified independent appraiser to WSDOT LAG manual standards. • Appraisals will be before and after short form narrative appraisal reports or in AOS report form where appropriate. • It is anticipated there will be up to seven complex appraisal reports, eight non-complex appraisal reports and five AOS reports. If the PFE identifies additional parcels to be appraised, or complex parcels, the cost for the appraisals will be adjusted accordingly. • Any additional appraisals in increase in level of effort will result in additional costs to the CLIENT. • Comparable sales will be researched for four land use types: commercial, SFR, multifamily, and industrial. • NTP for the appraiser will be the date of receipt of sufficient right of way plans or exhibits; title information; and landowner contact information. The estimated delivery schedule for the PFE, appraisal reports and AOS documents is within 4 weeks from the date of NTP. • NTP for the review appraiser will be upon delivery of the appraisal report. Estimated delivery time is 30 days from NTP. Deliverables: • PFE and Appraisal Schedule • PFE Spreadsheet and Worksheets • Administrative Offer Summary Reports • Landowner Contact Letters • Appraisal Reports • Appraisal Reviews April 29, 2020 149 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation Task 13.3 — Acquisition and Negotiation Services CONSULTANT will prepare offer packages, present offers and negotiate purchases, prepare administrative settlement memos, and prepare executed documents for CLIENT approval and processing for a maximum of thirty-eight parcels impacting twenty-two properties. All acquisition files will be transmitted to the CLIENT with all original documents at the completion of negotiations. Services include: • Prepare and maintain electronic and hard copy parcel files. • Review title reports provided by Simpson and prepare encumbrance reports. • Review R/W plans or exhibits and legal descriptions for up to thirty-eight parcels. • Prepare documents and deeds required for up to thirty-eight parcels. • Prepare and provide all documents required for the assigned parcels including Offer Letters, Deeds, Easements, W9s, Real Property Vouchers, Real Estate Tax Affidavits, Encumbrance Reports, and Negotiator Diaries. • Act as the agent of the CLIENT in negotiations. • Make a minimum of three contacts with each of the impacted landowners in an effort to negotiate a fair settlement. • Acquire easements and fee acquisitions, as approved by the CLIENT. • Provide a justification memorandum for settlements above the approved offering price, for approval by the CLIENT. • Provide a condemnation cover memorandum and parcel file, as approved by the CLIENT. • Process all landowner payments through the CLIENT. • Transmit parcel files to the CLIENT. CLIENT Responsibilities: • Provide CONSULTANT with a copy of WSDOT approved ROW acquisition procedures. • Approve all real estate documents and forms that HDR will use consistent with CLIENT acquisition practice. • Approve offer packages prior to delivery. • Provide written approval for all administrative settlements agreed to by the CLIENT. • Approve all landowner payments, and approve all encumbrances to be cleared or accepted. • Make prompt payment to the owner or Escrow Company for all approved acquisitions. • Review and approve all transmitted files. Assumptions: • CONSULTANT shall make the initial offer to purchase in person if possible, or by certified mail. During the COVID-19 period, CONSULTANT will also send offers via email or regular mail in addition to certified mail. 50 I April 29, 2020 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation • If in -person meetings are requested by the property owner, CONSULTANT will follow COVID-19 safety protocols as outlined in CONSULTANT'S project safety plan. • CONSULTANT shall make a minimum of three good faith attempts atnegotiationsfor each parcel assigned, with those attempts being defined as an in -person visitwith landowner (physical or virtual), a detailed phone conversation, or a substantive correspondence or email exchange. • CONSULTANT's acquisition duties shall be deemed complete if any of the following occur: • A negotiated settlement approved by the CLIENT is reached and the necessary closing documents are executed. • A paid P&U is secured and the acquisition file is transmitted to CLIENT. • A negotiated settlement cannot be reached or a parcel cannot close due to title issues. • The offer to purchase is rescinded. • When the CLIENT receives acceptable documents from CONSULTANT, they will be signed by the CLIENT and returned to CONSULTANT for processing, recording and closing by Escrow Company. • CONSULTANT will manage the closing process in house and contract directly with the escrow company for up to eighteen closings. The escrow costs are based on purchase price up to $95,000 per parcel. Should any purchases go beyond $95,000, the escrow fees will be adjusted accordingly for payment by the CLIENT. • It is anticipated there will be no more than two encumbrance clearances per parcel. • CONSULTANT will be available to assist CLIENT'S legal department with information on any files handed back to CLIENT for condemnation. • The assumed level of effort per parcel is 50 hours for negotiations. Should negotiations exceed this amount, the hours may be renegotiated. Deliverables: • Offer packages • Administrative Settlement Memos • Paid Possession and Use Agreements • Executed Acquisition Documents or files to Condemnation Proceedings • Completed Parcel Files Task 13.4 — Relocation Services CONSULTANT shall make site visits, estimate relocation costs, interview potential displacees, and prepare a Relocation Plan for the PROJECT. CONSULTANT shall also prepare and present all relocation notices and benefit letters, provide relocation services, and prepare executed documents for CLIENT approval and process all relocation payments. At the end of the PROJECT, all relocation files will be transmitted to the CLIENT with all original documents. CONSULTANT services include: • Prepare and maintain electronic and hard copy relocation files. • Interview potential displacees and estimate relocation costs. April 29, 2020 151 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation • Update relocation plan as needed. • Prepare and present all relocation documents. • Act as extension of the CLIENT's staff while serving as the CLIENT's relocation agent for affected parcels. • Preparation of Move Bids solicitation. • Obtaining and analyzing move estimates. • Monitor actual relocation of displacees from displacement sites. • Assist displacees with filing claims • Provide advisory assistance as required by law. • Process relocation payments through the CLIENT. • Transmit completed relocation files to the CLIENT. CLIENT Responsibilities: • Review and approve relocation plan. • Approve the format of all documents used. • Review and authorize all relocation payments in advance. • Make prompt payment to displacees for all approved relocations. • Review and approve all transmitted files. • Track any additional claims made by displacee(s) after move is completed and approved relocation payments have been made. Assumptions: • CONSULTANT shall submit a relocation plan to the CLIENT with up to four updates to the plan. • The CLIENT will review and approve the relocation plan prepared by CONSULTANT within ten working days. • There will be up to one non-residential relocation and up to six personal property move only relocations. There will be no residential relocations. • CLIENT will provide any approved relocation forms for CONSULTANT's use. • CONSULTANT shall present relocation notices in person if possible, or by certified mail. During the COVID-19 period, CONSULTANT will also send notices via email or regular mail in addition to certified mail. • If in -person meetings are requested by the displacee, CONSULTANT will follow COVID-19 safety protocols as outlined in CONSULTANT'S project safety plan. • CONSULTANT's participation in any relocation appeal will be limited to supplying supporting documentation and attending two meetings. • Relocation services will be deemed complete if any of the following occur: • The Notice of Eligibility or offer to purchase is rescinded. 52 I April 29, 2020 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation • Relocation payments are made and the site is cleared. • The CLIENT allows displacee to maintain tenancy on the site after an approved replacement site has been identified and or relocation payments made. • The CLIENT will be responsible for negotiating any leasebacks. • The CLIENT will be responsible for claims monitoring or additional relocation services after vacation of the site, and relocation payments have been made to any displacee. • At the end of the PROJECT (properties vacated and relocation payments made), all relocation files will be transmitted by CONSULTANT to the CLIENT with all original documents. Deliverables: • Relocation Plan • Relocation documents • Completed relocation files Task 13.5 — Certification The CONSULTANT shall prepare all files for certification to the standards of the WSDOT LAG manual and prepare a certification memo for CLIENT. CONSULTANT Services: • Prepare acquisition files and documents for pre -acquisition review by WSDOT. • Attend the WSDOT pre -acquisition review meeting. • Prepare Post -Acquisition Files for Certification. • Prepare Draft Certification Memo. • Participate in LPA Certification Reviews. CLIENT Responsibilities: • CLIENT shall supply all R/W documentation needed for parcel files to CONSULTANT in advance of all WSDOT reviews. • Review files prior to pre and post -acquisition certification WSDOT review. • Review and approve draft certification memo. • Transmit final certification memo(s) to Highways and Local Programs. • Participate in WSDOT LPA certification reviews. Assumptions: • A maximum of twenty-two acquisition files shall be prepared for certification. Task 13.6 — Condemnation Assistance (Optional) The CONSULTANT will assist with the condemnation process as directed by the CLIENT. April 29, 2020 153 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation Assumptions: • The CONSULTANT Deputy PM and the Real Estate Services Lead will assist to a maximum of 60 hours as approved by the CLIENT. TASK 14 - MANAGEMENT RESERVE FUND A Management Reserve Fund (MRF) will be created in accordance with LAG Manual to account for any unanticipated needs outside of the above listed Scope of Services. This fund can only be utilized with advance written authorization by the CLIENT. 54 I April 29, 2020 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation APPENDIX A - BASELINE DESIGN SCHEDULE Major Milestones: City of Spokane Valley Notice to Proceed June 1, 2020 Draft IPA Plan August 2020 Approved IPA October2020 Concept Plans, Specification Outline, and Estimate January 2021 Draft Preliminary Plans, Specifications, and Estimate September 2021 Preliminary Plans, Specifications, and Estimate October 2021 Final Plans, Specifications, and Estimate January 2022 WSDOT Review of Final Plans December 2021 Refine PS&E based on WSDOT comments January 2022 Begin R/W Plan Preparation August 2020 R/W Plans for Authorization September 2021 Property Acquisition Appraisals September 2021 — November 2021 Legal Descriptions November 2021 Property Offers December 2021 Negotiation December 2021 — February 2022 Relocation December 2021 — March 2022 Final Closing or File to condemnation March 2022 Possession September 2022 April 29, 2020 155 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation APPENDIX B - ANTICIPATED PLAN SHEETS Task Number Title HDR 10.1.01 Cover Sheet 1 10.1.02 Index 2 10.1.03 Vicinity Map 2 10.1.04 Summary of Quantities 8 10.1.05 Roadway Sections 6 10.1.06 Contour Grading Plans 9 10.1.07 Stage Construction Plan 6 10.1.08 Alignment Plan 9 10.1.09 Quantity Tabulation - Site Preparation 2 10.1.10 Site Preparation and TESC Plans 9 10.1.11 Existing Utilities 9 10.1.12 Roadway Profiles 15 10.1.13 TESC Details 2 10.1.14 Structure Notes - Drainage 4 10.1.15 Drainage Plans 9 10.1.16 Drainage Profiles 11 10.1.17 Drainage Details 2 10.1.18 Underpass Pump System Plans and Details 7 10.1.19 Quantity Tabulation - Utility 2 10.1.20 Utility Plans 9 10.1.21 Utility Details 2 10.1.22 Landscape Plans 9 10.1.23 Quantity Tabulation - Paving 8 10.1.24 Paving Plans 9 10.1.25 Paving Details 14 10.1.26 Quantity Tabulation - Pavement Marking 4 10.1.27 Pavement Marking Plan 9 10.1.28 Pavement Marking Details 2 10.1.29 Illumination Plans 11 10.1.30 Illumination Details 2 10.1.31 Sign Specification Sheets 3 10.1.32 Signing Plans 9 10.1.33 Signing Details 2 10.1.34 Traffic Control Plans 24 10.1.35 Traffic Control Details 2 56 I April 29, 2020 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation 10.1.36 R/W Plans —WSDOT Standards 6 10.1.37 R/VV Plans — CITY Formatted for Acquisition/Negotiations 6 10.1.38 Railroad Shoofly - Track Plans 4 10.1.39 Railroad Shoofly - Phasing Plans 6 10.1.40 Railroad Shoofly - Roadway Crossing 2 10.1.41 Railroad Shoofly - Signal/Controls 2 10.1.42 Railroad Shoofly - Cross Sections 6 10.1.43 Bridge Plans - General Notes, Quantities, Dwg List 1 10.1.44 Bridge Plans - General Plan, Elevation and RR profile 1 10.1.45 Bridge Plans - Typical Sections 2 10.1.46 Bridge Plans - Construction Phasing Plan (2 phases, shoring limits) 2 10.1.47 Bridge Plans - Foundation Plan, Bore Logs, and Tables 1 10.1.48 Bridge Plans - Foundation Details - Pile Tips, Splices, Welds 1 10.1.49 Bridge Plans - Abutment General 1 10.1.50 Bridge Plans - Abutment Details 2 10.1.51 Bridge Plans - Wingwall Details 1 10.1.52 Bridge Plans - Bent General 1 10.1.53 Bridge Plans - Bent Details 2 10.1.54 Bridge Plans - Steel Beam Spans - Framing Plans 2 10.1.55 Bridge Plans - Steel Beam Spans - Details 2 10.1.56 Bridge Plans - Miscellaneous Steel Details 1 10.1.57 Bridge Plans - Bearing and Lateral Restraint Details 1 10.1.58 Bridge Plans - Walkway and Handrailing Layout and Details 1 10.1.59 Bridge Plans - Deck Waterproofing Layout and Details 1 10.1.60 Bridge Plans - Slope Paving Details 1 10.1.61 Centennial Trail Connection plan, profile, typical section 1 10.1.62 Centennial Trailhead Site plan and grading plan sheets 2 10.1.63 Retaining Wall Plan, Elevation, and Detail sheets 2 295 April 29, 2020 157 Scope of Services — Phase 2 Pines Road/BNSF Grade Separation APPENDIX C - ESTIMATED COST OF SERVICES FEE ESTIMATE City of Spokane Valley: Pines RoadWBNSF Underpass Phase 2 (Amendment) F)R 11 Task # Task Description Total Labor Total Expenses Total Subconsultants 1 11 Project Management $ 161,675.85 $ 20,679.00 $ 6,660.09 2 T2 Public Involvement $ 25,920.28 $ 2,629.50 $ - 3 T3 Survey Services $ 13,983.16 ', $ - $ 10,257.00 4 14 Utilities $ 35,510.56 $ 5,075.00 $ 10,000.00 5 T5 Railroad Coordination $ 31,902.92 $ - $ - 6 T6 Intersection Plan for Approval $ 43,590.52 $ 31.20 $ - 7 T7 Environmental Services $ 2,692.34 $ 6 16 Geoteehnical & Seismic Design Services $ 6,14704 $ - $ 144,01500 9 19 Design $ 474.825.10 $ - $ - 10 110 PSBE Conceptual, Draft Preliminary, Preliminary, 100% $ 343,737.49 $ - $ - 11 T11 Design Reviews $ 16,963.90 , $ 3,382.20 $ - 12 112 Right of Way Plans and Legal Descriptions $ 73,402.58 $ - $ 40,29300 13 113 Right of Way Valuation, Acquisition, and Relocation Services $ 368 645.50 ', $ 8,75000 $ 113,30000 14 114 Management Reserve Fund $ 100 000 00 $ 111111111111111111111111111111111111111 Total From Spreadsheet 189,014.85 $ 27,649.78 $ 23,340.16 $ 50,585.56 $ 31,902.92 $ 43,621.72 $ 2,692.34 $ 150,162.64 $ 474,825.10 $ 343,737.49 $ 20,346.10 113,695.58 $ 490,695.50 100.000.60 $ 2,062,269.14 58 I April 29, 2020 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 5, 2020 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Draft 2021-2026 Six -Year Transportation Improvement Program (TIP) GOVERNING LEGISLATION: RCW 35.77.010, Perpetual advanced six -year plans for coordinated transportation program expenditures. PREVIOUS COUNCIL ACTION TAKEN: Annual adoption of the TIP and its amendments. BACKGROUND: The TIP is composed of transportation projects intended to be implemented in the next six years that address the transportation needs within the City of Spokane Valley. The City is required by RCW 35.77.010 to prepare and, after holding a public hearing, adopt a comprehensive transportation program for the ensuing six calendar years. This plan must be submitted to the Washington State Department of Transportation by June 30th of each year. The attached draft six -year TIP presents an integrated approach to project selection and phasing that has been aligned with recent master plans, upcoming redevelopment projects, economic development efforts, land use changes, stormwater and water district plans, and capital projects by partner agencies. The six -year TIP is required to be financially constrained. Currently the six -year TIP may exceed financial expectations; however, it does accurately reflect the City's short-term transportation needs and provides a prioritized path forward. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: None at this time. The public hearing for this TIP is scheduled for May 26, 2020, along with a resolution to adopt the TIP, for Council's consideration. BUDGET/FINANCIAL IMPACTS: The required City match on federal and state funded projects is typically between 10% and 20%. A review of projected REET funds through 2026 will be provided to determine if there are sufficient funds to provide the City's match for the recommended projects. STAFF CONTACT: Adam Jackson, P.E. — Planning & Grants Engineer ATTACHMENTS: PowerPoint Presentation Draft 2021-2026 Six -Year TIP Report Draft Resolution 20-xxx 2021-2026 E L to 0 L 0 +.• c 0 E 0 0 L o_ E- -0 c 1— .-- 1 co 1 L 0 o_ u) co L L co 0 A • 0 Adam Jackson, P.E. - Planning & Grants Engineer E L so 0 L 0 4..a. 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A-, a) • T.)a). a> U .0 0 CD Cl.)m > (I) Cl.) � 06 U U CC CC C C0 U� U -0-tea � co U U 0 U) J N CO ▪ r-I Ln r-I r-I N CO Cr) 00 Sidewalk, Trail, and Stormwater Projects 14. Park Rd. Sidewalk co E • o > o > • n o co ▪ a) - o • m E o L cD } o CO > ,, Q COa)CC a)• tiD Q-0 < cn dad N N Cr) 55. Appleway Trail - University to Dishman Mica c' cn O ^� W a ']:7_1 1KIIYA:S. 0_ E 0) 0 0 a) E a) 0 L Q E rans.ortatio a_ 1- E co O �a a) a) ) O CI 0- - 0 0 o_ tn CD a c co off o~ a. N 145 Ec7i o UUN Glossary & Abbreviations ect Phases: 0) c a) a) c 0) c W 0 � � U C 9- O L 12 o o- 62 o W z o- ct o a) c.) 0 c c u_ 0 N _ CI) cv co O LL U D 2 U o_ 2 z 0 rZ— 0 a) O 7 12 O Qc co .... a) O O a) m E co Lco yJ L .E._ (, (B E O U o 12 12 co ▪ - co E � n o_ o (D (D j c m• Q o C • a)a ° o o E 9- cam..•_ 0 >,.� �. ..mm E o a) a) c 73 .c p) L> o) D L X (n O c c a) N C EEa)0E0o2.a)0oca o-�OO> a) o � �� ����~ -C 0 3 CO CO Q2-t (a (a Q T-0 a) U) • 0 W Q L L U) (a a>i 0O 0 ?� aa) C WW O c u if) c jO cn 00 0 a>) � o CO W Cr) a) o �� . 0 0 o _ . 1. c� .. .. Ems. a)o=� >,— E co�-� o L OHH o 0)0) (i E a) w�_c, c�EW ��� 0 0 co co �LL >'g �65.>D•ad)D �' uu)) cu. >,° 0 2 5005au_u_U_=z:�ctcn0c co0)F- 1- .<am tt au_a)0000om�>cnF-Ow F_F_F_� >,�AoOW=�n2 UWCtCmaT cOcOcOcOou_u_u_=zOOC .c WWWWWH55 2021-2026 Project / Description / Current Status / Length O OA Barker Rd. & 1-90 WB Interchange a) rn -c a) U a) a) a) O O) 0 7 0 (0 a) 0 w a `O 1- 0 0 L • •§ O o_ Q L U -0 d O O O) Funding Status: Length (miles): 0 O OA O OA O 1— N N a U 2 U 2 N. Sullivan Rd. ITS Project O O v W a Funding Status: c 2020 CN, 2021 Closeout. Z U Length (miles): 2 O 1— N CO N (O w m U 00 3 Adams Rd. Sidewalk O E O a) 0 (0 (0 O O 00 co a ct U o o 2 2 = = U U a) a) Funding Status: 2020 CN, 2021 Closeout. Length (miles): 0.4 00 00 O 1— Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances. 2021-2026 Project / Description / Current Status / Length M ch U m U M 4 Conklin Rd. Sidewalk O O M ch UJ a C U D D D 2 2 2 o o 0 U a) a) a) Funding Status: Length (miles): 0.0 M M 0 1- 10 M 10 M 5 2020 Local Access Streets (Barker Rd. Homes) O O 10 M LLI a ii U -0 o 2 2 = = o o a) a) Funding Status: a) a) N a) o N Q) : N o o +�+ CI 0 in C/) 2020 CN, 2021 Closeout. Length (miles): 2 10 M 00 6 Ella Rd. Sidewalk O O 00 co UJ a C U o o 0 2 2 2 o o 0 U a) a) a) Funding Status: a) Y_ O a) > a) a) O E O a) 7 N N a) a) s o c0 co !Z 7 () fn Z U) 2020 CN, 2021 Closeout. Length (miles): 0.2 00 00 0 1- Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances. 2021-2026 Project / Description / Current Status / Length 0 M co ch U ao M 7 Indiana Ave. Preservation - Evergreen to Sullivan Funding Status: co co Length (miles): 0.9 0 M an 8 Sullivan Rd. Bridge Deck Resurfacing 0 0 0 10 UJ a U -0 -0 0 (1) (1) (1) C C C C C C CO CO CO d d d Funding Status: 2020 CN, 2021 Closeout. Program delays may push CN to 2021. Length (miles): 0 0 10 O H (0 LO 9 Appleway Trail - Evergreen to Sullivan 0 0 10 UJ a U 0 0 0 2 2 2 0 0 0 (1) (1) (1) Funding Status: 2020 CN, 2021 Closeout. Length (miles): 1 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances. 2021-2026 9- 0 1- co N O N N O N N O N M N O N N N O N E N (Q N L O c v aco-D • u- ^yW W 0 1 ~ 0 L 0- E w a 0 c L o . m .od 0 L o 0 cn c c L L VJ Project / Description / Current Status / Length O O M M O CO 10 Garland Ave. Extension Project O LU aCt U Funding Status: Length (miles): 1 O CO O CO CO V O N M Pines Rd. / Mission Ave. Intersection Improvement O N 00 M M 10 O N 0 N (h (.0 O co V UJ a U ( ( ( a a a Funding Status: a) 2 a`) Q 0_E o .— a) o ' > N N N N N -o 'O Ul O (p _ 7 O) 0 0) C 0 — = a) .N Intersection Length (miles): O N M 00 O I0 R 0 CO M 12 Citywide Reflective Post Panels (2018) CO M 0 rn N E Funding Status: 2020-2021 CN Length (miles): 0 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances. N 00 N 00 10 M N 10 O M 00 CO 00 00 CO N M 00 M 10 1� M M O O CO CO 2021-2026 E c 0 a 4, W 1 0 SL N E w a 0 c L 0 L o 0 Q cn c W VJ Project / Description / Current Status / Length co a a U N 00 13 Citywide Reflective Signal Backplates (2018) Funding Status: co Length (miles): 0 N 00 00 00 CO 14 Park Rd. Sidewalk 0 a) E (6 a) 0) O Q 0 .(0 (0 0 Q Lc N co Funding Status: 2020 PE, 2021 CN. Length (miles): 0.2 00 00 CO N N CO CO CO w (D CO a > UJ Z V y 2= 0 ili CO CO 10 15 Barker Rd. Improvements - Spokane River to Euclid Funding Status: 2020-2021 CN Length (miles): 0.5 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances. CO a CO CO O O O CO O CO O )0 CO CD (O )0 O O (0 (O 2021-2026 Project / Description / Current Status / Length CO N 0) CO CO N 0) CO O CO 16 Sullivan Rd. / Wellesley Ave. Intersection Improvement Funding Status: O ch O ch O M n O M n N (0 V CO V r- LO N 17 Broadway Ave. Preservation - Havana to Fancher N co co O N V a0 a c U o o 0 a) a) a) c c U c c a) co a) co 0 0 Funding Status: 2020 PE. 2021 CN Possible funding via TIB or City Fund 311. Length (miles): 1 CO )0 N )0 CO N N )0 (0 (O 18 8th Ave. Preservation - Progress to Sullivan Funding Status: 2020 PE with City funds, potential Fund 311 project in future CN years. Length (miles): 0.2 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances. O O N N CO 1, N M 1� N CO N 10 O O 10 CO 10 O CD 10 10 O O O 10 2021-2026 Project / Description / Current Status / Length co co co U 19 Park Rd. / Mission Ave. Intersection Improvement N N O CO N V uJ a C U -0 -0 -0 () () () C C C C C C (6 (6 (6 d d d Funding Status: N 0 O O 0) 0 0 (6 O) � Z 0 O NN 0 Length (miles): 0 CO CO 0 1- V 0) 0) N (O N Other State 10 O 20 Appleway Blvd. Stormwater Improvements a U N ✓ (h co uJ a C U Funding Status: 2020 PE, 2021 CN, 2022 Closeout. 25% local match. Length (miles): 0.6 n CO n O a U O 10 21 Pedestrian & Bicycle Safety Analysis LLI a U Funding Status: Length (miles): 0 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances. 2021-2026 Project / Description / Current Status / Length N N 03 1s '— CD 1� N 22 Barker Rd. at Union Pacific Crossing 0 U 0) (0 0) 1, 10 Q) N 03 N N N UJ a c U Funding Status: 2020 PE + RW, 2021 CN Length (miles): 0 10 N O 1- O co w L U � 0 23 Sullivan Rd. Preservation - Sprague to 8th 0 0 N 0 0 CO LU 0- -0 0 0 (1) (1) 0) C C C C 0) 0) 03 d d d Funding Status: Length (miles): 0.3 O 0 0 N CO V M N O 0 0 N 0 00 0 0 0 24 Sullivan Rd. Preservation - 8th to 16th UJ a c U Funding Status: Length (miles): 0.3 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances. 2021-2026 Project / Description / Current Status / Length CO CO 0 10 O O) O N O 0) 0 CO I"- V V I"- CO CO 0) 0 (0 ch (O N m c� U m tl) '0 O O N N O O t0 O O N O 0 N N N 0) W a Funding Status: c6 C c6 0 C L" (0 U) -o E C O w 0 .1..)c 1- O Et CI C �_ U) CI O la C O C '- N C t_ _ }1 O C C C O N =) U E N N N a) > 4) > 2 C CI Q ._ 0- E L C N N cO 0 N N O O O 1.-0)N C.)O t O O O O o C 2 N U o -0O Cr N c m C �E .o t I-E O 0_ : o w rn L O a)RS N2 QE o r:t (n�0 to N Z U Length (miles): 0.3 O N O O CD CD o O CO co co ch N CO O O O N 26 Evergreen Rd. Preservation - Sprague to Mission 0 N to CO O O) Funding Status: 9- R co 2021 PE, 20212CN, 2023 Closeout. "Other" funding: TIB or City Fund 311. Length (miles): 0.9 O O O N CO M N n O O O) co ch 27 Balfour Park Frontage Improvements (0 co ch 0 N (O CO ct U a Funding Status: 2020 PE, 2021 CN. Partially funded REET, local street wear fee, CDBG, Length (miles): 0.4 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances. 2021-2026 E c 0 a W 1 0 SL ▪ N E w a 0 c L 0 L. o cn c c W ,x VJ Project / Description / Current Status / Length oCO 03 a CO 1� M 28 Sprague Ave. / Barker Rd. Intersection Improvement M O )O M 1, M N CO x- CO (0 W a Funding Status: Intersection Length (miles): M N 1- M M I0 0 O) N 0 1- CO 0 N N- N Other State 29 Sprague Ave. Stormwater Improvements co N N CO CO co 0) a ct U o o 2 2 = = U U a) a) Funding Status: 2021 PE, 2022 CN, 2023 Closeout. 25% Local match. Length (miles): 2 CO M CO CA CO 0 .7 O � O (Y) CO O) N 30 Wilbur Rd. Sidewalk - Boone to Mission O O v CO N CO O W a Z U o o 0 2 2 2 o • o o U a) a) a) Funding Status: 2021 PE, 2022 CN. Length (miles): 0.3 N 10 10 0 1- Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances. 2021-2026 Project / Description / Current Status / Length O O N O O O O M O O O O M CO O O M O M (O (O LO N O 0 C0 CO CO N O 0 CO N N O 0 CO (CO 0 x- 0N O 0 CO N N O 0 CO (CO 0 x- 0N O 0 CO N N a a U = z 31 Barker Rd. / BNSF Grade Separation Project w CO a CD 2 E- LL d O 0 0 0 0 UJ a C U o o 0 2 2 2 U U U 0) 0) 0) Funding Status: 0) 0 0 0 0 LO N ++ = 4 (0 U) < Intersection Length (miles): 0 1� O H M 00 00 00 O 1, 00 CO V I) O) CO - CO V I) O) CO- N I".... CO CO V CO - (.0 O0) V CO N CO CO 32 Pines Rd. (SR27) / BNSF Grade Separation Project 0 LO N 0 CON LO CO x- N- UJ a C U 0 0 2 2 E U U 0) 0) d (1) Funding Status: Intersection Length (miles): I, CO a N x- x- x- CO 1, 00 (O O N x- O 0 N CO LO 0 V CO N LO N LO N 1� N CO N () (O N () () 1� V O) 00 (OCO LO O) M (O 1 N M (O N 011 CO 0) CO CO N M To w d H U 0 33 Sullivan Rd. / SR 290 Interchange Reconstruction 0 0 N LO V (O 0 N UJ a C U 0 0 0 () () () C C C C C C CO CO CO d d d Funding Status: City initiate PE in 2021, seek RW+ CN funding by 2025. Length (miles): 0 CO CO M O H Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances. 2021-2026 O CD CDO O O +' CDO O O O O 0 10 10 O O I— 00 1, 00 OA (D 0 (O - (!i CD (!i N N 0 0 0 o O 0 (fl - N!i CD ( O O O O O 0 co - u') CD U Cl ch (h M c) O O O O O 0 (o - (n CD (n N N 0 (moo - u�) CD LO N (h (h M O O O COCD CD 00 O OV O V O O V O O v O V E O (o o - V (a N L O CO> W >' W> Z L Cc°�i U a� U i� a�U 0-c c -0 D .4.U 1 • uil) c co W d PI L f4 O O O O ` 00 OA 0 L SL N E w a c L ~ 0 .¢d • o L o 0 Q cn is c,)L S i U 0) (0 S..E co O -'c' CU (0 d 0) a) m E � D Q c -w x a)co • co In 0 E �/1 `o *CZ . (1 O O_.Q fii' N 0) U O Q (0 w N c (6 O c N o U (6 (a co N O N 0) 0) (0 '6 0_O (6 0) N o.,O 00 0) U O- L N O (6 2 To = — C d U +OQ+ UILVC) 1.5 E'oNm.N. NViOs ai ��,/7/1 —U C Q =U .ONU C (6 U a) C pN N a.)OC .. Wir▪ f O N N Q _ 3 rn 4\•LO to OC.ON �O V NN +, U V• o• N i = w a) 92 c +, 0_ m-Ni C (3 C • NN VVV 0 a a CO CO E Uu) J 1 3 Funding Status: 3 Funding Status: O O 10 O O 10 0 x— co co ✓ � (O 0 co co co (.O 0 CO x— co co ✓ � 00 36 Citywide Safety Projects - Biennial O O O 00 O O x— 0 - V 0▪ 3 LO CO CO 03 - (0 03 - I- 00 v v d Funding Status: PI Length (miles): 0 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances. 2021-2026 9- 0 1- co O N O N N O N M N O N N O N E N (Q N L O v aco-D • u- N _ N o 1 ~ 0 L 0- E w a 0 c L o . m .od 0 L o 0 cn c c L L c } V) Project / Description / Current Status / Length O O O N I� t O co 37 Sullivan Rd. Preservation - 16th to S. City Limit N 0 0 0 O co LLJ aLL 0 0co co D a a a Funding Status: m � w E `O 3 tl) (6 Length (miles): 0.8 O O O N LO O � N N O 00 U • : 0 O O O N 38 8th Ave. / Carnahan Rd. Intersection Improvement 10 O 10 I, 10 I ▪ N �C) O. U LL 0 0 0 co co co a a a Funding Status: Assumes 20% City match. OTHER may be TIB, DEV or City. Intersection Length (miles): O O O N 39 Mission Ave. Preservation - Mullan to University Q O O O O 10 10 ch N N O O. U LL 0 0 0 CO CO CO a a a Funding Status: Assumes 100% City funded (Fund 311). Length (miles): 0 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances. 2021-2026 O N +' O O O 10 O 1 N O O N V O 0 N O O N V O O N 0 L E w a c L ~ 0 ..d o L o 0 Q 0 c c To ai • ' a) C > -= U Q L. a) N a) L (AN c6 E a N 3 E O U.. ( = L 2i X 3 0 coQ E O 0 O 0 CD a) p O 'O a)c U � c O o w co (no a) NQ c m O) O U O Ul Ul (>O J .0'� a.) CO U U c c H w Ew ' ( w cu a) m H U E > O a) Ul 7 a) N C C U 0c CO co a) .c (o a).� E ul Qom a )a) - V S c U) o 0 N O O m p_ 3p 4,„„„ Q w E ulY9- 'C > N p .� U 0 a) a) .O O a) a) - O- 4-, L 0 V 1 O fn Cl Z .E fn a o_d o 4 Funding Status: N O O Length (miles): 3 R O O O O M 0 0 0 O 10 O Funding Status: Assumes 100% City funded (Fund 311). 0 N Length (miles): 1 O O M O) 4- 03 4- CD 71" )O V V CO O a CO O) � � O N -0) X- 10 V (O V (O 42 Mullen Rd. Preservation - Broadway to Mission N Funding Status: 9- R Applying for STBG Preservation funds. O) O Length (miles): 0.3 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances. 2021-2026 E c 0 0 i a) E a) 1 0 SL ▪ N E w a 0 c L 0 .4d • 0 L o cn c c W V) Project / Description / Current Status / Length O 10 M 1� N CO 0 10 O an m v O O O O (0 N O 00 CO 0 Funding Status: O O co (fl 10 O OA (O CO CO 00 I- N CO V 0 co - CD O O O I� CO N I� O LO LO N () (.O x- CO 0 10 (O 44 Barker Rd. Improvement Project - 1-90 to Appleway O O O O O O • O (O ▪ N M O O O O O O O O co- LLI a U -0 -0 -0 a) a) a) C C C C C C CO CO CO a a a Funding Status: Anticipated to follow 1-90 interchange improvements. Length (miles): 0.3 O O O O O (O V (O M O O O O N CO O N O O O 0 O N CO 0 O x- 45 Flora Rd. Reconstruction - Euclid to Garland N O O O O O LLI a U -0 -0 -0 a) a) a) C C C C C C CO CO CO a a a Funding Status: Seeking funding, assume 20% City match. Length (miles): 0.6 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances. O CO M O O O Is. M O N O 10 O O O 10 O 0 0 10 10 '0 M O 0 0 0 0 0 0 0 M 10 2021-2026 Project / Description / Current Status / Length 0 0 O O O O CO M 46 Park Rd. Preservation - Sprague to Trent O co O 0 0 LLI a o - - - 0) 0) 0) C C C C C C CO CO CO 0_ 0_ 0_ Funding Status: Assumes 100% City funded (Fund 311). Length (miles): 0.8 O 1- _a U O 10 L O co O O Funding Status: Z U Length (miles): 0 M M M COCO N 0 CD CO NN O N O) CO CO M N (Y) M O N CO 0 O M N- CO 00 LO V N CO N 10 CO 71" 10 O 1- 48 Barker Rd. Intersection Improvements at 4th & 8th T 0 0 0 `o U 0`) m 0) 0 0 o 0 O 0) .(0 0 0• U 7 co 5 a LU a 0 Lr- - - - 0) 0) 0) C C C C C C CO CO CO 0_ 0_ 0_ Funding Status: Assume City funded, but may be eligible for grant funds. O 1- Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances. O o O o o O 00 N O O O O O 10 CD O O O O O O O O O 2021-2026 Project / Description / Current Status / Length O O 0 (O V O LO O LO LO O N N O O 0 N (h LO 49 Cataldo Ave. Realignment at Barker Rd. O LO O Ln O O V LLJ a 13 13 -0 a) a) a) C C C Cco co o_ o_ o Funding Status: Length (miles): 0.2 a 0 O O O 50 Wellesley Ave. Preservation - Sullivan to Flora Ln Funding Status: 9- R 2024 PE 2025 CN Length (miles): 1 CD (O (O 0 a V V OA O) O) a V V O LO LO _a 0 O O O 51 32nd Ave. Preservation - Pines to SR 27 Funding Status: 9- R 2024 PE, 2025 CN Length (miles): 0.8 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances. 2021-2026 Project / Description / Current Status / Length 0 O O O N 52 8th Ave. Preservation - Havana to Park D 0) O D 0) co 0) (0 0 (0 0 CO 0 0 0 0) 0) (0 L 0 a) 0 Q 0 CO 0) Ul C 0 Q C 0) L c.i E C d O O O CO O v ao (O 0 O LLI a U 0 0 0 0) 0) 0) C C C C C C CO CO CO 0_ 0_ 0_ Funding Status: Z 0 m 0 0 N 0 co N 0 Length (miles): 1 O O O o o o o I, 00 N N O V (O 0 (O N � N CD (O V O ( v O O 10 N CO 53 Barker Rd. Improvement- Appleway to S. City Limits urban secti O O O O O 10 10 O O O O O O O O CD • O 10 10 N N 10 M M NN O N ON N N l0 CD 10 N N O O O 0 lf) (f) 0 O 0 CO 00 N N l!i 10 0 O O LO LO 0 O O O N N l!i 10 LLI a U o o 0 0) 0) 0) C C C C C C CO CO CO 0_ 0_ 0_ Funding Status: Identified in S. Barker Corridor Study. Length (miles): 0.8 O 10 54 Flora Rd. / SR 290 Intersection Improvement LLJ aLL -0 - 0 0) 0) 0) C C C Cco co 0_ 0_ 0_ Funding Status: Length (miles): 0 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances. 2021-2026 Project / Description / Current Status / Length U 0 O O N 55 Appleway Trail - University to Dishman Mica O O O O 10 O N O N O N a U -0 -0 -0 4) 4) 4) C C C C C C CO CO CO 0_ 0_ 0_ Funding Status: Length (miles): 1 O O O O O O O 10 O 10 100 lU N- O N O 10 U > m (9 1- LL N O O 10 56 Argonne Rd. & 1-90 Interchange Bridge Widening O O 0 0 CO N 0 0 0 0 O 10 10 N Cl M CD lLO 10 N CO CD 0 NN V ((D N N N N LO l(- (0 coC 10 CO N Funding Status: Planned CN Length (miles): 0.1 57 8th Ave. / Park Rd. Intersection Improvement O. no. U LL 4) 4) 4) C C C C C C CO CO CO 0_ 0_ 0_ Funding Status: Assume 2025 PE, 2026 ROW, 2027 CN. Length (miles): 0 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances. 2021-2026 Project / Description / Current Status / Length 10 10 O O O O O O O N N O 10 10 00 N O x— x— N N x- 0 CD N-N- 0 0N- LO 10(.00 - x- 0 0 0 O 0 LO (f) LO LO 0 O N N O 10 N 58 Pines Rd. (SR-27) / 16th Ave. Intersection Improvement LU a U -0 -0 -0 4) 4) 4) C C C C C C CO CO CO 0_ 0_ 0_ Funding Status: O 0 0) (0 0) Intersection Length (miles): O O N 59 Barker Rd. / Boone Ave. Intersection Improvement O O O O O (Of) 00 O aLL 0 0 0 4) 4) 4) C C C Cco co its 0_ 0 o Funding Status: Length (miles): 0 O O O O O O O CD Cs1 03 CD CD CD N CO CD (fl N 0 CD 10 0 N O N V (O 10 10Y (.0W 000 60 Broadway Ave. Improvements - Flora to Barker O. LU U LL 0 0 0 4) 4) 4) C C C C C C CO CO CO 0_ 0_ 0_ Funding Status: Possible partnership with WSDOT. Length (miles): 5E Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances. O CD O 03 I, in N M O O O O O N 10 O O O O 1._ M O CD v O -CD M 2021-2026 Project / Description / Current Status / Length O O 0 CO N 0 O O 1 61 Barker Rd. - Mission to Interstate 90 O O N 0 0 LLJ 0- 0 0 -0 (1) (1) 4) C C C Cco co o_ o_ o Funding Status: Length (miles): 0.3 O O 10 N O 0 0 O 0 0 N _a 0 O O M 62 4th Ave. / Pines Rd. (SR 27) Intersection Improvements 0 CD- (O CO N N O. puo U LL -0 -0 -0 (1) (1) (1) C C C C C C CO CO CO 0_ 0_ 0_ Funding Status: Est. $1M total cost. 2025 PE, 2026 ROW, 2027 CN. Length (miles): 0 O O L U 0 O 03 63 Sullivan Rd. / Kiernan Ave. Intersection Improvement O. U LL -0 -0 -0 (1) (1) (1) C C C C C C CO CO CO 0_ 0_ 0_ Funding Status: $2M est. total. Planned PE in 2026. Assume 20% City match. Length (miles): 0 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances. 2021-2026 Project / Description / Current Status / Length CO a CO (D v 0 0 64 Sullivan Rd. / Marietta Ave. Intersection Improvement 0 0 0 03 o co LU a U -0 -0 -0 a) a) a) C C C C C C CO CO CO 0_ 0_ 0_ Funding Status: U Length (miles): 0 o 10 0 I 0 1 65 Boone Ave. Reconstruction - Flora to Barker 10 0 0 1 LLI a c U Funding Status: Est. $4M total cost. 2025 City -funded PE, 2026 ROW, 2027 CN. Length (miles): 1 10 '0 o CO '0 UO 0 0 1- 0 1 66 Flora Rd. Reconstruction - Sprague to Indiana 10 0 0 1 LLI a c U Funding Status: Assume 20% City match. Possible funding from SRTC, RCO, TIB, WA Leg. Length (miles): 2 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances. 2021-2026 Project / Description / Current Status / Length O 10 O N O 10 67 Euclid Ave. Preservation - Barker to E. City Limit O O O 10 O N Funding Status: co • d N 0 Length (miles): 0.5 O O O �C) N 00 O O O 10 N CO O O 68 Sullivan Rd. Improvements - Trent to Wellesley U . O O LLI a U Funding Status: Length (miles): 0.3 40,273 171,734 27,983 28,655 Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances. 1. Barker Rd. & 1-90 WB Interchange Spokane Valley Project Type: Intersection Improvement Project Description: Partnership with WSDOT for PE of westbound I-90/Barker interchange roundabout. Funding Status: Secured Project Phase(s): Secured Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 900 2019-2020 Right of Way (RW): 0 Construction (CN): 0 Total Cost: 900 2. N. Sullivan Rd. ITS Project Project Type: Traffic Operations & Maintenance Project Description: Extend Intelligent Transportation Systems conduit and controls along Sullivan Corridor. Funding Status: Secured Project Phase(s): Secured Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 105 2017-2019 Right of Way (RW): 100 2019 Construction (CN): 709 2020 Spokane Valley Total Cost: 914 3. Adams Rd. Sidewalk Project Type: Pedestrian/Bicycle Improvement Project Description: New sidewalk and stormwater on the east side from 16th to 22nd. Funding Status: Secured Project Phase(s): Secured Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 40 2019 Right of Way (RW): 0 Construction (CN): 400 Total Cost: 440 2020 Spokane Valley 4. Conklin Rd. Sidewalk Spokane Valley IUIIUI6*!!!!!!°!!!!!V uui��iii�! 116 li ulluiuuuuuiegroro Project Type: Pedestrian/Bicycle Improvement Project Description: New sidewalk on the west side from Appleway Trail to Riceland Lane. Funding Status: Secured Project Phase(s): Secured Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 26 2019 Right of Way (RW): 0 Construction (CN): 155 Total Cost: 181 2020 5. 2020 Local Access Streets (Barker Spokane Valley Rd. Homes) +�',rt'111}1}/1�J��If1lfJlf111�1111., Project Type: Street Preservation Project Description: County sewer partnership. City to reimburse County for paving and stormwater costs. Funding Status: Secured Project Phase(s): Secured Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 50 2019 Right of Way (RW): 0 Construction (CN): 1,750 Total Cost: 1,800 2020 6. Ella Rd. Sidewalk Project Type: Pedestrian/Bicycle Improvement Project Description: New sidewalk on the west side from Broadway Ave. to Alki Ave. Funding Status: Secured Project Phase(s): Secured Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 43 2019 Right of Way (RW): 0 Construction (CN): 383 Total Cost: 426 2020 Spokane Valley 7. Indiana Ave. Preservation - Evergreen to Sullivan Project Type: Street Preservation Project Description: Street preservation project. Funding Status: Secured Project Phase(s): Secured Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 100 2019 Right of Way (RW): 0 Construction (CN): 1,900 Total Cost: 2,000 2020 Spokane Valley 8. Sullivan Rd. Bridge Deck Resurfacing Project Type: Bridge Project Description: Resurface existing bridge deck on northbound bridge over UPRR tracks. Funding Status: Secured Project Phase(s): Secured Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 68 2019-2020 Right of Way (RW): 0 Construction (CN): 270 Total Cost: 338 2020 Spokane Valley 9. Appleway Trail -Evergreen to Sullivan Project Type: Pedestrian/Bicycle Improvement Project Description: Construct shared -use pathway along public utility corridor. Funding Status: Secured Project Phase(s): Secured Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 145 2019 Right of Way (RW): 0 Construction (CN): 2,250 Total Cost: 2,395 2019-2020 Spokane Valley 10. Garland Ave Extension- Flora to Spokane Valley Barker y ppyyw xPue.��., Project Type: Arterial Improvement Project Description: Construct 3-lane urban section between Flora and Barker. Funding Status: Secured Project Phase(s): Secured Cost Estimate (in $1,000) Preliminary Engineering (PE): 0 Right of Way (RW): Construction (CN): 0 3,000 Estimated Project Schedule 2019-2020 Total Cost: 3,000 11. Pines Rd. / Mission Ave. Intersection Improvement Project Type: Intersection Improvement Spokane Valley Project Description: Two phases with signal and channelization upgrades (Ph 1) & additional turn lanes on Pines (Ph 2). Funding Status: Secured (Ph 1) Project Phase(s): Secured (Ph 1) Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 210 2020 (Ph. 1) Right of Way (RW): 32 Construction (CN): 1,158 Total Cost: 1,400 2021 (Ph. 1) 12. Citywide Reflective Post Panels Spokane Valley (2018) Project Type: Safety Project Description: Installation of reflective post panels to stop signs and speed limit signs on select streets. Funding Status: Secured Project Phase(s): Secured Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 6 2019 Right of Way (RW): 0 Construction (CN): 72 Total Cost: 78 2020 13. Citywide Reflective Signal Backplates (2018) Project Type: Safety Project Description: Installation of reflective backplate panels at select traffic signals. Funding Status: Secured Project Phase(s): Secured Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 15 2019 Right of Way (RW): 0 Construction (CN): 165 Total Cost: 180 2020 Spokane Valley 14. Park Rd. Sidewalk Project Type: Pedestrian/Bicycle Improvement Spokane Valley Project Description: New sidewalk on west side from Sharp to Mission with potential marked crossing at Sharp or Cataldo. Funding Status: Secured Project Phase(s): Secured Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 50 2020 Right of Way (RW): 0 Construction (CN): 683 Total Cost: 733 2021 15. Barker Rd. Improvements - Spokane River to Euclid Project Type: Arterial Improvement Project Description: Reconstruct and widen to 3-lane urban section to east leg of Euclid. Funding Status: Secured Project Phase(s): Secured Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 165 2019 Right of Way (RW): 195 2020 Construction (CN): 2,831 2020-2021 Spokane Valley Total Cost: 3,191 16. Sullivan Rd. / Wellesley Ave. Intersection Improv. Project Type: Intersection Improvement Project Description: Traffic signal and intersection improvement project, partnership with Spokane County. Funding Status: Secured Project Phase(s): Secured Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 175 2018-2020 Right of Way (RW): 135 2020 Construction (CN): 1,460 2021-2022 Spokane.000 Valley Total Cost: 1,770 17. Broadway Ave. Preservation - Havana to Fancher Project Type: Street Preservation Project Description: Pavement preservation, including stormwater improvements as necessary. Funding Status: Secured Project Phase(s): Secured Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 100 2019-2020 Right of Way (RW): 0 Construction (CN): 2,900 Total Cost: 3,000 2021 Spokane Valley 18. 8th Ave. Preservation - Progress Spokane Valley to Sullivan Project Type: Street Preservation Project Description: Street preservation with potential sidewalk extension and partnership with Vera Water & Power. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 50 2020 Right of Way (RW): 0 Construction (CN): 650 Total Cost: 700 2021 19. Park Rd. / Mission Ave. Intersection Improvement Spokane Valley Project Type: Intersection Improvement Project Description: Improve channelization and signal operations. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 100 2020 Right of Way (RW): 60 2021 Construction (CN): 1,172 2022 Total Cost: 1,332 20. Appleway Blvd. Stormwater Improvements Project Type: Stormwater Project Description: Improve stormwater facilities between University and Farr. Funded by Dept. of Ecology. Funding Status: Secured Project Phase(s): Secured Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 150 2020 Right of Way (RW): Construction (CN): 0 850 2021 Spokane Valley Total Cost: 1,000 21. Pedestrian & Bicycle Safety Analysis 00 1�u/uu Project Type: Safety Spokane Valley Project Description: Evaluate vehicle vs. pedestrian/bicycist crashes, as identified in the Local Road Safety Plan. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 50 2021-2022 Right of Way (RW): 0 Construction (CN): 0 Total Cost: 50 22. Barker Rd. at Union Pacific Crossing Project Type: Arterial Improvement Project Description: Recnstruct and widen to 3-lane urban section at UPRR and E. Euclid Ave. Funding Status: Secured Project Phase(s): Secured Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 85 2020 Right of Way (RW): 50 2020-2021 Construction (CN): 1,299 2021 Spokane Valley Total Cost: 1,434 23. Sullivan Rd. Preservation - Sprague to 8th Project Type: Street Preservation Spokane Valley Project Description: Pavement preservation with signal, sidewalks and stormwater improvements as necessary. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 100 2021 Right of Way (RW): 0 Construction (CN): 1,300 Total Cost: 1,400 2022 24. Sullivan Rd. Preservation - 8th to Spokane 4.000 Valley 16th Project Type: Street Preservation Project Description: Pavement preservation with signal, sidewalks and stormwater improvements as necessary. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 100 2021 Right of Way (RW): 0 Construction (CN): 1,300 Total Cost: 1,400 2022 25. Argonne Rd. Concrete Pave. - Indiana to Montgomery Project Type: Arterial Improvement Project Description: Reconstruct with concrete and improve signal timing at Montgomery. Funding Status: Secured Project Phase(s): Secured Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 125 2020 Right of Way (RW): 40 2020-2021 Construction (CN): 5,000 2021-2022 Spokane Valley Total Cost: 5,165 26. Evergreen Rd Preservation - Sprague to Mission Project Type: Street Preservation Project Description: Pavement preservation project. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 100 2021 Right of Way (RW): 0 Construction (CN): 1,900 Total Cost: 2,000 2022 Spokane Valley 27. Balfour Park Frontage Improvements Project Type: Street Preservation Spokane Valley Project Description: Pavement preservation, widen paved shoulder, install curb and sidewalk on Herald, Main and Balfour. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 100 2020 Right of Way (RW): 0 Construction (CN): 1,900 Total Cost: 2,000 2021 28. Sprague Ave. / Barker Rd. Intersection Improvement Project Type: Intersection Improvement Project Description: Provide new roundabout and with sidewalks and bike accomodations. Funding Status: Partial Project Phase(s): Partial Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 165 2020 Right of Way (RW): 270 2021 Construction (CN): 1,835 2022 Spokane Valley Total Cost: 2,270 29. Sprague Ave. Stormwater Improvements Project Type: Stormwater Project Description: Drywell retrofits between University and Park. Funded by Dept. of Ecology. Funding Status: Secured Project Phase(s): Secured Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 100 2021 Right of Way (RW): 0 Construction (CN): 1,900 Total Cost: 2,000 2022 Spokane Valley 30. Wilbur Rd. Sidewalk - Boone to Spokane Valley Mission Project Type: Pedestrian/Bicycle Improvement Project Description: Install sidewalk from Boone to Mission on one side of road. Funding Status: Secured Project Phase(s): Secured Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 60 2021 Right of Way (RW): 20 2021 Construction (CN): 564 2022 Total Cost: 644 31. Barker Rd. / BNSF Grade Separation Project Project Type: Bridge Project Description: Construct Grade Separation at Barker/BNSF RR/Trent (SR290). Funding Status: Secured Project Phase(s): Secured Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 2,595 2019 Right of Way (RW): 2,545 2020 Construction (CN): 21,030 2020-2023 Spokane` Valley Total Cost: 26,170 32. Pines Rd. (SR27) / BNSF Grade Spokane Valley Separation Project Project Type: Bridge Project Description: Construct Grade Separation at Pines/BNSF RR/Trent (SR290). Funding Status: Partial Project Phase(s): Partial Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 2,494 2020-2021 Right of Way (RW): 4,700 2020-2022 Construction (CN): 21,806 2023-2025 Total Cost: 29,000 33. Sullivan Rd. / SR 290 Interchange Spokane Valley Reconstruction Project Type: Bridge Project Description: Reconstruct interchange to improve safety and capacity. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 2,650 2021-2023 Right of Way (RW): 1,380 2024-2025 Construction (CN): 22,600 2026-2028 Total Cost: 26,630 34. Street Preservation Projects - $3M Annually _-'_100, Project Type: Street Preservation Spokane Valley Project Description: Preservation projects, typically arterials or collectors, or used as matching funds for grants. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 500 Annually Right of Way (RW): 0 Annually Construction (CN): 17,500 Annually Total Cost: 18,000 35. Local Access Street Improvements - $1.5M Annually _-'_100, Project Type: Street Preservation Spokane Valley Project Description: Funded by Street Wear Fee. Project type varies (surface treatments, grind/inlays, reconstruction). Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 600 Annually Right of Way (RW): 0 Annually Construction (CN): 8,400 Annually Total Cost: 9,000 36. Citywide Safety Projects - Biennial 00 r 1 0 �u/uu Project Type: Safety Spokane Valley Project Description: Projects are consistent with the City's Local Road Safety Plan. Awarded projects specified in TIP. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 100 Annually Right of Way (RW): 0 Annually Construction (CN): 1,700 Annually Total Cost: 1,800 37. Sullivan Rd Preservation - 16th Spokane .00.0 Valley Ave. to City Limit il444/7"Nni 7, 174' nnn" .47* 4., • - ," 1 11. ... ,i, n C. nnnn,i ' 0 n — ,.. '44 r l' 4 . • •, 44 • t ' - ' •-- " ' , a. .4 44 7 II .... • ' 4,- ' ' " .v • ' "''' 1 V. '' "'' 4' n A , ..,,,,, ,, ,,, ., „ . ,,,, . n . 4, • . k,., 4a "k. : ''' a L 4 . — ' — • , , ",-,, ', . ' 40. Project Type: Street Preservation Project Description: Pavement preservation with signal, sidewalks and stormwater improvements as necessary. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 100 2022 Right of Way (RW): Construction (CN): 0 2,100 2023 Total Cost: 2,200 38. 8th Ave. / Carnahan Rd. Intersection Improvement Project Type: Intersection Improvement Project Description: Add intersection control (turn lanes, potential signal). Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 175 2022 Right of Way (RW): 250 2023 Construction (CN): 1,575 2024 Spokane` Valley Total Cost: 2,000 39. Mission Ave. Preservation - Mullan to University Project Type: Street Preservation Spokane Valley Project Description: Pavement preservation and possible widening project with stormwater improvements as necessary. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 100 2022 Right of Way (RW): 150 2023 Construction (CN): 1,750 2024 Total Cost: 2,000 40. South Bowdish Rd. -Phased Corridor Improvements Project Type: Arterial Improvement Spokane Valley Project Description: Reconstruct Sprague to Dishman Mica as a modified urban street with improvements at 16th/32nd. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 1,000 2022 Right of Way (RW): 500 2023 Construction (CN): 11,500 2024 Total Cost: 13,000 41. Dishman-Mica Rd. Pres. - Schafer Spokane Valley to S. City Limit Project Type: Street Preservation Project Description: Pavement preservation project. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 50 2023 Right of Way (RW): 0 Construction (CN): 1,250 Total Cost: 1,300 2024 42. Mullan Rd. Preservation - Broadway to Mission Project Type: Street Preservation Project Description: Preservation project with conduit for future ITS infill, signals improvements at Mission. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 149 2023 Right of Way (RW): 160 2023 Construction (CN): 1,091 2024 Spokane Valley Total Cost: 1,400 43. Mirabeau / Mansfield Intersection Spokane Valley Improvements Project Type: Intersection Improvement Project Description: Intersection capacity improvements. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 120 2023 Right of Way (RW): 100 2024 Construction (CN): 685 2025 Total Cost: 905 44. Barker Rd. Improvements - Appleway to 1-90 ° 111111111111111 1IIIIIIIIIN414.,, Project Type: Arterial Improvement Spokane Valley Project Description: Reconstruct 5-lane urban section with alignment/channelization improvements at Appleway & Broadway. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 1,000 2023 Right of Way (RW): 2,000 2024 Construction (CN): 3,500 2025 Total Cost: 6,500 45. Flora Rd. Reconstruction - Euclid Spokane Valley to Garland Project Type: Arterial Improvement Project Description: Reconstruct to an urban arterial section in partnership with Spokane County Sewer Extension Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 100 2023 Right of Way (RW): 100 2024 Construction (CN): 2,000 2025 Total Cost: 2,200 46. Park Rd. Preservation - Sprague Spokane Valley to Trent Project Type: Street Preservation Project Description: Pavement preservation project with potential sidewalks at select locations. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 70 2023 Right of Way (RW): 30 2024 Construction (CN): 1,200 2025 Total Cost: 1,300 47. Vera Crest + Rocky Ridge Street Spokane Valley Reconstruction Project Type: Street Reconstruction Project Project Description: Stormwater/road reconstruction in mulltiple areas: Kahuna Hills, Heather Park, Ridgemont Estates. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 150 2023-2025 Right of Way (RW): 0 Construction (CN): 0 Total Cost: 150 48. Barker Rd. Intersection Improvements at 4th & 8th Project Type: Intersection Improvement Project Description: Provide new traffic signal or roundabout, per S. Barker Corridor Study. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 100 2023-2024 Right of Way (RW): 100 2025 Construction (CN): 3,300 2026 Spokane Valley Total Cost: 3,500 49. Cataldo Ave. Realignment at Barker Rd. Project Type: Intersection Improvement Spokane Valley Project Description: Realign Cataldo Ave east of Barker to Intersect Boone Ave., per adopted Planned Action Ordinance. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 100 2023-2024 Right of Way (RW): 500 2024-2025 Construction (CN): 1,400 2026 Total Cost: 2,000 50. Wellesley Ave. Preservation - Sullivan to Flora Project Type: Street Preservation Project Description: Pavement preservation project. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 60 2024 Right of Way (RW): Construction (CN): 0 940 2025 Spokane Valley Total Cost: 1,000 51. 32nd Ave. Preservation - Pines to Spokane SR 27 . Valley Project Type: Street Preservation Project Description: Pavement preservation project. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 60 2024 Right of Way (RW): Construction (CN): 0 940 2025 Total Cost: 1,000 52. 8th Ave. Preservation - Havana to Spokane 4.000 Valley Park 1.1 Project Type: Arterial Improvement Project Description: Pavement preservation project with select locations of sidewalk and road widening. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 60 2024 Right of Way (RW): 100 2025 Construction (CN): 1,840 2026 Total Cost: 2,000 53. Barker Rd. Improvement - Appleway to S. City Limit Project Type: Arterial Improvement Spokane Valley Project Description: Reconstruct 3-lane urban section from Appleway to Sprague and 2-lane urban section south of Sprague. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 200 2024 Right of Way (RW): 100 2025 Construction (CN): 3,200 2026 Total Cost: 3,500 54. Flora Rd. / SR 290 Intersection Improvement Project Type: Intersection Improvement Spokane Valley Project Description: Provide new signal or roundabout, per adopted Planned Action Ordinance. Assume ROW & CN after 2026. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 100 2024-2025 Right of Way (RW): 100 2026-2027 Construction (CN): 3,800 2028 Total Cost: 4,000 55. Appleway Trail - University to Dishman Mica Project Type: Pedestrian/Bicycle Improvement Spokane Valley Project Description: Extend Shared Use pathway to Dishman Mica with north connections to City Hall and Balfour Park. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 100 2024-2025 Right of Way (RW): 100 2026-2027 Construction (CN): 1,800 2028 Total Cost: 2,000 56. Argonne Rd. & 1-90 Interchange Spokane Valley Bridge Widening Project Type: Bridge Project Description: Widen Argonne Road bridge to 3 lanes southbound and improve sidewalks. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 500 2025-2026 Right of Way (RW): Construction (CN): 0 14,500 2027-2028 Total Cost: 15,000 57. 8th Ave. / Park Rd. Intersection Spokane 4.00.0 Valley Improvement Project Type: Intersection Improvement Project Description: Provide new traffic signal or roundabout. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 100 2025 Right of Way (RW): 300 2026 Construction (CN): 2,600 2027 Total Cost: 3,000 58. Pines Rd (SR-27) / 16th Intersection Improvement Project Type: Intersection Improvement Project Description: Add traffic control at five -leg intersecton. Funding Status: Partial Project Phase(s): Partial Cost Estimate (in $1,000) Preliminary Engineering (PE): 200 Right of Way (RW): 100 Construction (CN): 4,700 Estimated Project Schedule 2025-2026 2026-2027 2028 Spokane Valley Total Cost: 5,000 59. Barker Rd. / Boone Ave. Intersection Improvement Project Type: Intersection Improvement Spokane Valley Project Description: Provide new signal or roundabout, per adopted Planned Action Ordinance. Assume ROW & CN after 2025. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 100 2025-2026 Right of Way (RW): 200 2026-2027 Construction (CN): 2,500 2028 Total Cost: 2,800 60. Broadway Ave. Improvements - Spokane Valley Flora to Barker Project Type: Arterial Improvement Project Description: Extend 3-lane urban section to Barker Rd and realign connection east of Barker. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 100 2025 Right of Way (RW): 500 2026 Construction (CN): 4,400 2027 Total Cost: 5,000 61. Barker Rd. - Mission to Interstate Spokane Valley 90 Project Type: Arterial Improvement Project Description: Reconstruct to 5-lane urban section. Improvements at Boone intersection are identified separately. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 200 2025 Right of Way (RW): 500 2026 Construction (CN): 2,300 2027 Total Cost: 3,000 62. 4th Ave. / Pines Rd. (SR 27) Intersection Improv. Project Type: Intersection Improvement Project Description: Install new intersection control. Price assumes new signal and channelization. Funding Status: Planned Project Phase(s): Planned Cost Estimate (in $1,000) Preliminary Engineering (PE): 100 Right of Way (RW): 200 Construction (CN): 700 Estimated Project Schedule 2025 2026 2027 Spokane Valley Total Cost: 1,000 63. Sullivan Rd. / Kiernan Ave. Intersection Improv. Project Type: Intersection Improvement Project Description: Improve channelization and signal operations and reconstruct intersection with concrete. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 100 2026 Right of Way (RW): 100 2027 Construction (CN): 1,800 2028 Spokane Valley Total Cost: 2,000 64. Sullivan Rd. / Marietta Ave. Intersection Improv. Project Type: Intersection Improvement Project Description: Improve channelization and signal operations and reconstruct intersection with concrete. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 100 2026 Right of Way (RW): 100 2027 Construction (CN): 1,800 2028 Spokane Valley Total Cost: 2,000 65. Boone Ave. Reconstruction - Flora to Barker Project Type: Street Reconstruction Project Project Description: Reconstruct corridor to city standards. Funding Status: Planned Project Phase(s): Planned Cost Estimate (in $1,000) Preliminary Engineering (PE): 150 Right of Way (RW): 350 Construction (CN): 3,500 Estimated Project Schedule 2026-2027 2028-2029 2030 Spokane Valley Total Cost: 4,000 66. Flora Rd. Reconstruction - Sprague to Indiana Project Type: Arterial Improvement Spokane Valley Project Description: Reconstruct to city standards, including a shared -use path connecting Appleway & Centennial Trails. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 150 2026-2027 Right of Way (RW): 250 2028-2029 Construction (CN): 3,600 2030 Total Cost: 4,000 67. Euclid Ave. Preservation - Barker *wane .00.0 Valley to E. City Limit 4 t mllekop, .14.0M 44 r'S _ t .17 Project Type: Street Preservation Project Description: Pavement preservation project. City may elect to improve road section to meet City standards. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 50 2026 Right of Way (RW): 0 Construction (CN): 450 Total Cost: 500 2027 68. Sullivan Rd. Improvements - Trent to Wellesley Spokane .00.0 Valley 1 7 „.. „ Au. 1111' • e- - ° 7 . - i1+ 1: 7 ...„ k 2410 ' a ii, ti :4 ' +f 0 . i , - •,. , all - -'' , ,. ' .. . Pak 111 r,ire „ r Project Type: Arterial Improvement Project Description: Widen for center turn lane, improved access management, lighting, and addition of shared -use path. Funding Status: Planned Project Phase(s): Planned Cost Estimate Estimated Project (in $1,000) Schedule Preliminary Engineering (PE): 200 2026-2027 Right of Way (RW): 300 2027-2028 Construction (CN): 2,500 2029 Total Cost: 3,000 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION 20-xxx A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING THE 2021-2026 TRANSPORTATION IMPROVEMENT PROGRAM FOR THE CITY OF SPOKANE VALLEY, AND OTHER MATTERS RELATING THERETO. WHEREAS, to provide for the proper and necessary development of the street system within the City of Spokane Valley, the City shall, as required by State law, develop and adopt annually a Six -Year Transportation Improvement Program (Six -Year TIP) with such program acting as a guide for the coordinated development of the City's transportation system; and WHEREAS, the Six -Year TIP of the City shall specifically set forth those projects and programs of both City and regional significance that benefit the transportation system and promote public safety and efficient vehicle movements; and WHEREAS, the Six -Year TIP shall be consistent with the City's Comprehensive Plan and be adopted following one or more public hearings before the City Council; and WHEREAS, a draft copy of the Six -Year TIP was submitted to the Washington State Department of Commerce and has been reviewed and approved prior to the scheduled adoption of the TIP in accordance with RCW 36.70A.106; and WHEREAS, the City Council conducted a public hearing on May 26, 2020 for the purpose of inviting and receiving public comment on the proposed Six -Year TIP. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: Section 1. The City Council hereby adopts the attached Six -Year TIP for the City of Spokane Valley for the purpose of guiding the design, development and construction of local and regional transportation improvements for the years 2021 through 2026. The City Clerk is directed to file the 2021- 2026 Six -Year TIP with the Washington State Secretary of Transportation before June 30, 2020. The Six - Year TIP shall be reviewed at least annually for the purpose of determining the work to be accomplished under the program and the City's transportation requirements. Projects and timeframes identified in the Six -Year TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. Section 2. Effective Date. This Resolution shall be in full force and effect upon adoption. Adopted this 26th day of May, 2020. ATTEST: City of Spokane Valley Christine Bainbridge, City Clerk Ben Wick, Mayor Approved as to Form: Office of the City Attorney Resolution 20-xxx, Adopting Six -Year TIP CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 5, 2020 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Lodging Tax Funds - COVID-19 Pandemic Update. GOVERNING LEGISLATION: State Law RCW 67.28, and Spokane Valley Municipal Code 3.20 PREVIOUS COUNCIL ACTION TAKEN: December 10, 2019, City Council voted to approve the 2020 Lodging Tax allocations as described below. Council heard an administrative report on potential decreases to lodging tax revenues at the April 7, 2020 Council meeting, and Council requested additional information at that time regarding the ability of the applicants to deliver the services included in their lodging tax award contracts with the City. BACKGROUND: In 2003 the City implemented a 2% hotel/motel tax (the "2% lodging tax portion"), the proceeds of which may be used to promote conventions and tourist travel to our City pursuant to chapter 67.28 RCW. In addition to the 2% lodging tax portion, the City also imposed an additional 1.3%, which was codified to be used solely for capital costs for tourism capital facilities pursuant to SVMC 3.20.010(A)(2) and 3.20.020(B) (the "1.3% lodging tax portion"). In addition to the 1.3% portion that is dedicated to capital facilities, since 2017, the City Council has annually voted to transfer a portion of the 2% revenues from the Hotel/Motel Tax Fund #105 to the Hotel/Motel Tax — Tourism Facilities Fund #104 for capital facilities purposes. Council then allocates the remainder of the 2% revenues to applicants for various tourism related purposes. Fund #104 had a fund balance of $2,690,945 as of December 31, 2019. Of this amount $775,000 is derived from the 2% tax revenues with another $450,000 approved to be transferred to Fund #104 during 2020. 2020 Allocation Awards In 2019, the City staff anticipated that the 2% lodging tax would generate $650,000 in 2020 in lodging tax revenues with $795,000 being available for allocation which included a planned spend -down of $145,000 of Hotel/Motel Tax Fund #105 reserves. At the December 10, 2019 City Council meeting, Council voted approve $769,000 of awards including a transfer of $450,000 to Fund #104 and allocated the remaining $319,000 as follows: 1 Amount LTAC Applicant Requested Recommend 1) HUB Sports Center 55,100 55,020 2) JAKT - Crave NW 38,000 18,600 3) JAKT - Farmers Market 18,000 8,000 4) JAKT - Oktoberfest 20,000 8,400 5) Northwest Winterfest 50,000 48,000 6) Spokane Co Fair and Expo Center 75,000 66,000 7) Spokane Sports Com mission 50,000 45,000 8) Valleyfest 150,000 18,600 9) Valleyfest Cycle Celebration 25,000 1,380 10) Visit Spokane 50,000 50,000 531,100 319,000 Proposed Transfer to Fund #104 450,000 Total Awarded in 2020 Budget 769,000 There are two important points to be aware of with regard to the 2020 allocations. First, the allocations and distributions are based upon anticipated 2020 lodging tax collections, as the City does not maintain an annual balance other than a small amount (approximately $164,000 or 25% of expected revenues) for cash -flow purposes. Secondly, each applicant receives its lodging tax funds pursuant to a grant agreement with the City on a reimbursement basis. This allows the City to ensure that the funds are used for the purposes identified in the application and for allowable tourism promotion purposes as allowed by State law. Note that JAKT previously notified the City that Oktoberfest will not occur in 2020 prior to the impacts of COVID-19, and so the actual amount for which the City has entered into grant agreements for 2020 is $310,600. COVID-19 Pandemic Impacts Beginning in late February and early March of 2020, Governor Inslee began issuing a series of Emergency Declarations and Proclamations in response to the COVID-19 Pandemic, to limit group gatherings such as sports events and concerts, limit exposure, and to attempt to slow and stem the spread of the COVID-19 coronavirus. The Governor's "Stay Home, Stay Healthy" proclamation on March 24, 2020 required non -essential businesses to cease operations except through remote means. At this time, it is still too early to determine the full impact from the COVID- 19 Pandemic on lodging tax revenues. However, staff believes that the COVID-19 Pandemic and the various limitations placed on gatherings and businesses by the Governor are and will continue to have a significant negative effect on hotel/motel stays, which will certainly decrease the lodging tax revenues collected in 2020. Although staff cannot anticipate the total effect at this time, we believe that the 2020 lodging taxes collected will fall below the $650,000 that was originally projected. Accordingly, it is necessary to begin addressing the decrease at this time. 2 Update on Lodging Tax Grant Awardees Staff has contacted all of the applicants with outstanding 2020 lodging tax grant contracts. At this time, only two of the applicants awarded lodging tax money indicated their events would not take place in 2020 including JAKT's Oktoberfest event and JAKT's Crave NW event. However, there were marketing costs for Crave in January, February, and early March that still qualify for reimbursement. JAKT stated that marketing costs incurred were for about half of their grant award of $18,600, and that the remaining amount of approximately $9,300 would not be spent. All of the other applicants are either able to continue the services indicated in their grant contracts during the closures or are continuing to plan for events happening later in the year with the hope that they will be able to occur. Based on these discussions, Staff believes that it would require $301,300 of lodging tax revenues to fully fund all grantees for 2020. The City has collected $67,238 as of April 28, 2020; however, this only represents activity from January and February. Accordingly, the City would need to collect $234,062 for March through December to fully fund all grantees and leave a balance for cash -flow purposes. Staff has completed preliminary revenue estimates, and is currently estimating total 2020 collections of $346,000 for the 2% lodging tax, which is $304,000 less than the $650,000 revenue estimate currently in the 2020 Budget. Staff expects to see the effects of the COVID-19 Pandemic more in the next few months and will continue to revise the revenue estimates as we get more information. As identified above, the City also has $775,000 in Fund #104 derived from the 2% portion that could be re -allocated. The $775,000 is the funds on hand and does not include the $450,000 transfer that was approved as part of the 2020 awards. Based on such estimates, City staff believes that the City could fully fund all grantees from 2020 lodging tax collections, but it will not be able to fully fund the $450,000 transfer to Fund #104. Options During the April 7, 2020 Council meeting, City Council indicated an initial desire to fully fund all grantees that would conduct their activities, depending on revenue estimates and the anticipated activities of the grantees. Based on current estimated tax collections of $346,000 and a beginning 2020 fund balance of $518,240, fully funding the 2020 awards appears to be possible. If City Council desires to fully fund grantees and direct any remaining collected amounts to the transfer to Fund #104 as discussed at the April 7, 2020 meeting, no formal action is required by City Council at this time. Instead, the action could be accomplished at a later date since final action modifying the amount to be transferred to Fund #104 would only need to occur prior to the end of the year. This could be accomplished as part of the regularly scheduled LTAC meeting process, which is typically fully completed by December. If City Council desired to take other action, such as reducing the number of grantees, it would require action by City Council at this time. The RCA and minutes from the April 7, 2020 meeting describe other available options. Staff are seeking consensus on whether to proceed with fully funding grantees and to transfer any remaining to Fund #104 or whether City Council desires to take other action to address the likely shortfall in lodging tax revenues. OPTIONS: Consensus to fully fund grantees and to transfer any additional 2020 lodging tax collections to Fund #104, or take another action to address the anticipated shortfall. 3 RECOMMENDED ACTION OR MOTION: Consensus to fully fund grantees and to transfer any additional 2020 lodging tax collections to Fund #104; or take such other action as deemed appropriate by City Council. BUDGET/FINANCIAL IMPACTS: The 2020 Budget currently includes total revenues of $656,000 including $650,000 of lodging taxes. Total expenditures are budgeted at $825,000 including $30,000 to offset advertising at CenterPlace and up to $795,000 to be allocated through the award process. At the December 10, 2019 Council meeting, actual awards brought the total expenditures for the year down to $799,000, including $319,000 in awards to applicants as well as $450,000 deducted from the available funds for the award distributions and approved for transfer into the 1.3% Lodging Tax Fund account dedicated for a large sports venue or venues for tourism facilities. One applicant, JAKT — Oktoberfest, has indicated Oktoberfest will not occur and so the City currently has grant agreements committing $310,600. We were also notified that Crave NW would also not be occurring during 2020, and JAKT only expected to expend half of the award for that event for marketing that was already completed earlier this year. With the current economic impacts expected from the COVID-19 Pandemic, a reduction in lodging tax revenues is anticipated. The current revenue estimates for the 2% lodging tax is $346,000, which is $304,000 less than the $650,000 revenue estimate currently in the 2020 Budget. STAFF CONTACT: Chelsie Taylor, Finance Director; Erik Lamb, Deputy City Attorney ATTACHMENTS: • RCA from December 10, 2019 meeting regarding 2020 allocation of lodging taxes. • Minutes of December 10, 2019 meeting regarding 2020 allocation of lodging taxes. • Chart reflecting a history of hotel/motel tax receipts from January 2011 through February 2020. • Fund #105 — Hotel/Motel Tax — history of revenues and expenditures — 2015 through 2019 Actuals and 2020 Budget. • Lodging Tax Application and Award History for the years 2003 through 2020. • RCA from April 7, 2020 City Council meeting • Minutes from April 7, 2020 City Council meeting 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 10, 2019 Check all that apply: ❑ consent ❑ old business ❑ information ❑ admin. report Department Director Approval: new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Lodging Tax Funds GOVERNING LEGISLATION: State Law RCW 67.28, and Spokane Valley Municipal Code 3.20 PREVIOUS COUNCIL ACTION TAKEN: Thus far in 2019 for the 2020 awards, the Council has had discussions pertaining to lodging tax on three previous occasions: • July 16, 2019 where we discussed: o Lodging tax in general — what it is and how it may be expended. o The LTAC — what it is and its role in the process. o The Council's role in the process. o Council goals and priorities for the LTAC. • July 30, 2019 where Council discussed and reached consensus on the goals and priorities that should be included in the lodging tax grant application and also communicated to the LTAC. • November 12, 2019 where Council heard an administrative report on the 2020 recommended lodging tax grant allocations from the LTAC. BACKGROUND: In 2003 the City implemented a 2% hotel/motel tax, the proceeds of which are used to promote conventions and tourist travel to our City. The organizations to which the tax proceeds are distributed are ultimately determined by the City Council which receives a recommendation from the Lodging Tax Advisory Committee (LTAC). The LTAC is comprised of five members who are appointed by the City Council. The LTAC membership must include: • At least two representatives of businesses that are required to collect the tax, • At least two people who are involved in activities that are authorized to be funded by the tax, and • One elected city official who serves as chairperson of the LTAC. The LTAC makes its recommendations based upon a combination of written application materials and a presentation that is made to them by each applicant. On October 19, 2019, the LTAC met to consider application materials and presentations from applicants seeking a portion of the $795,000 appropriated in the City's 2020 Budget. After applicant presentations, the LTAC passed a motion that $450,000 be deducted from the available Lodging Tax funds for distribution in 2020 and have those funds moved into the 1.3% Lodging Tax Fund account dedicated for a large sports venue or venues for tourism facilities that generate overnight guests and recommended that this motion be provided for the Council's approval. This left $345,000 of the $795,000 available in the 2020 Budget to be recommended for awards to the applicants. Also, the LTAC chose to allocate only $319,000 of the $345,000 available and leave the excess remaining in the Fund to be available for award in future years. Presentations were made by the HUB Sports Center, JAKT for Crave NW, JAKT for the farmer's market, JAKT for Spokane Oktoberfest, Northwest Winterfest, Spokane County Fair and Expo 1 Center, Spokane Sports Commission, Valleyfest, Valleyfest Cycle Celebration, and Visit Spokane. Following applicant presentations the LTAC discussed both the merits of making particular awards to various applicants and how they felt revenues should be allocated. Ultimately, the LTAC recommended the following awards be advanced to the City Council for consideration: Amount LTAC Applicant Requested Recommend 1) HUB Sports Center 55,100 55,020 JAKT - Crave NW 38,000 18,600 3) JAKT Farmers Market 18,000 8,000 4) JAKT - Oktoberfest 20,000 8,400 5) Northwest Winterfest 50,000 48,000 6) Spokane Co Fair and Expo Center 75,000 66,000 7) Spokane Sports Commission 50,000 45,000 8) Valleyfest 150,000 18,600 9) Valleyfest Cycle Celebration 25,000 1,380 10) Visit Spokane 50,000 50,000 531,100 319,000 Proposed Transfer to Fund #104 450,000 Total Awarded in 2020 Budget 769,000 At times some organizations apply for funding through both the Outside Agency and the Lodging Tax award processes. JAKT, Northwest Winterfest, and Valleyfest all applied for Lodging Tax Funding for 2020, as well as for 2020 Outside Agency funding, and were awarded $14,862, $0, and $28,146, respectively, in Outside Agency funding at the October 22, 2019 Council meeting. OPTIONS: Washington law provides two very clear options for City Council. First, the City Council may approve all or some of the listed recipients and amounts recommended by the LTAC. Under this option, the City Council may essentially line -item veto one or more of the recommended award amounts to individual recipients. Any amount not awarded would be kept in the Lodging Tax fund for consideration next year. Under this option, no further action is required by the LTAC or City Council after the award is made. The second option is for City Council to reject the entire recommendation and to return it to the LTAC for reconsideration and for a new recommendation. Under this option, the LTAC would have to reconsider the requests, develop a new recommendation, and resubmit to the City Council for consideration. This option does delay award of the lodging tax funds considerably for the requestors, which may put strain on their budgeting process. Under a relatively recent informal attorney general's opinion, a third possible option has also been identified. Under RCW 67.28.1817, a municipality may propose "a change in the use of revenue received under [RCW 67.281," but must submit the proposal to the LTAC for review and comment. Then, the LTAC must be given at least 45 days to review and provide comments prior to final action by the municipality. This would allow the City Council to conduct its own 2 review of the materials submitted, including the minutes and recommended amounts by the LTAC, to come up with its own proposed distribution of the revenue for any of the applicants, which may be the same or different from the LTAC recommendation. If it is different, the City must give the LTAC 45 days to review and provide comments on the proposed revised distribution before taking final action. Under this option, the process would also be delayed considerably as well, due to the additional 45 days for the LTAC review and opportunity to comment. Further, though this is an option, it is one that is untested in the courts and may face additional scrutiny for appearing to take away the recommendation from the LTAC. The City used this option in 2017 for the 2018 awards to ensure transparency and the public confidence due to questions from the public that arose during the LTAC review and recommendation process. To date, there have been no such issues identified with the LTAC review and recommendation process this year for the 2020 awards. RECOMMENDED ACTION OR MOTION: I move to deduct $450,000 from the available Lodging Tax funds for distribution in 2020 and move those funds into the 1.3% Lodging Tax Fund account dedicated for a large sports venue or venues for tourism facilities that generate overnight guests; and to make the following allocation of Lodging Tax funds for calendar year 2020: HUB Sports Center - $55, 020 JAKT — Crave NW - $18,600 JAKT — Farmers Market - $8,000 JAKT — Oktoberfest - $8,400 Northwest Winterfest - $48, 000 Spokane County Fair & Expo $66, 000 Spokane Sports Commission - $45, 000 Valleyfest - $18,600 Valleyfest Cycle Celebration - $1,380 Visit Spokane - $50, 000 BUDGET/FINANCIAL IMPACTS: The 2020 Proposed Budget includes total revenues of $656,000 including $650,000 of lodging taxes. Total expenditures are budgeted at $825,000 including $30,000 to offset advertising at CenterPlace and up to $795,000 to be allocated through this award process. The $795,000 includes the $345,000 available for recommended awards by the LTAC as well as $450,000 the LTAC recommended for the Council to deduct from the available funds for the award distributions for 2020 and transfer that amount into the 1.3% Lodging Tax Fund account dedicated for a large sports venue or venues for tourism facilities. Total expenditures are expected to exceed total revenues by $169,000 and this will be offset through the use of a portion of the fund balance. The fund balance at the conclusion of 2020 is expected to be $163,929 which should be adequate to cover cash flow needs. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Minutes of October 17, 2019, Lodging. Tax Advisory Committee meeting. • Chart reflecting a history of hotel/motel tax receipts from January 2010 through September 2019. • Fund #105 — Hotel/Motel Tax — history of revenues and expenditures — 2015 through 2018 Actuals and 2019 and 2020 Budgets. • Lodging Tax Application and Award History for the years 2003 through 2019. • Separately distributed binder titled "Lodging Tax 2020" that was also utilized by the Lodging Tax Advisory Committee at their October 17, 2019 meeting. 3 MINUTES SPOKANE VALLEY COUNCIL REGULAR MEETING FORMAL FORMAT Spokane Vallcy City I-lall Council Chambers Spokane Valley, Washington December 10, 2019 Mayor Higgins called the meeting to order at 6:00 p.m. Attendance: Councilmembers Staff Rod Higgins, Mayor Pam Haley, Deputy Mayor Brandi Pectz, Councilmember Linda Thompson, Councilmember Tien Wick, Councilmember Arne Woodard, Councilmember Sam Wood, Councilmember Mark Calhoun, City Manager John Holtman, Deputy City Manager Cary Driskell, City Attorney Chelsie Taylor, Finance Director Mike Stone, Parks & Recreation Director Bill I-lelbig, City Engineer Mark Werner, Police Chief Christine Bainbridge, City Clerk INVOCATION: Pastor Sid Johnson of the Spokane Valley Baptist Church gave the invocation, PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Couneilmemhcr Thompson: reported that she attended the City Tree Lighting Ceremony and said it was a wonderful celebration; went to the Board of health meeting where they heard a report from the new administrator who has been on the job for six months now, said the budget is not balanced but that she and other board members. asked for a balanced budget for the next six months; said she also went to the A WC (Association of Washington Cities) Board of Directors meeting where they talked about their legislative agenda and the importance of cities working together, and she enumerated several of their goals; said they also talked about their clean fiscal audit; and said she attended several legislative meetings. Councilmember Wick: said he attended an AWC Elected Officials essential training class, and said that even though this wasn't his first time in such a class, there is always something new to learn, and he mentioned that this time it was hosted at CenterPlace; said he attended a ribbon cutting for the new restaurant TT's BBQ; he also attended the tree lighting and he extended compliments to staff on the decorations; went to the Board of Health meeting where they agree that works needs to be done on the budget, and said that even though the budget isn't balanced, they do have a reserve account. Councilmember Wood: no report. Councilmember Peetz: said she also attended the celebration of lights and tree lighting and extended kudos to staff for their work; said she went to the Northwest Winterfest kickoff at the Mirabeau and said it was a lot of fun. Councilmember Woodard: reported that he attended the tree lighting, and ina.ny Chamber of Commerce events, including the ribbon cutting for the new restaurant; said he and other Councilmembers met with Senator Billig and talked about some of our projects and concerns associated with Initiative 976; said the Regular Formal Council Meeting: 12-10-2019 Page 1 of 5 Approved by Council: 01-14-2020 attended a regional robotics tournament at Shaw Middle School, which he said was very impressive; and that he and other members of Council met yesterday with our state legislators and talked about our legislative agenda. Deputy Mayor Haley: said she attended many of the things already discussed, as well as several STA (Spokane Transit Authority) meetings, and said their budget does balance; said there was some initial concern with STA and initiative 976, but that it could result in STA receiving lower than expected bids. MAYOR'S REPORT Mayor Higgins said he too attended many of the events already mentioned, and therefore, has no report. PROCLAMATION nia 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Dec 10, 2019, Request for Council Action Form Total:$ 1,776,838.43 b. Approval of Payroll for Pay Period Ending Nov 30, 2019: $ 494,671.14 c. Approval of Council Meeting Minutes of November 12, 2019, Regular Formal Format d. Approval of Council Meeting Minutes of November 19, 2019, Study Session Format It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the consent agenda. NEW BUSINESS: 2, first Reading Ordinance 19-021 Amending, Procurement Code —Erik Lamb After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded to advance Ordinance No. 19-021, adopting public works and purchasing amendments, to a second reading. City Attorney Driskell, standing in for Deputy City Attorney Lamb, gave the highlights of this proposed amendment which he said are mostly as a result of changes made by state legislature this year, and to also reflect that we are changing our rosters from being handled internally, to contracting with MRSC to handle those functions, which he said most jurisdictions around here do as well. Mr. Driskell asked Council if they were comfortable with the change in the City Manager's contract authority to match that of the state, of$350,000, and there were no objections front Council. Mr. Driskell also asked Council if they were comfortable with the change in contract threshold from $15,000 to $25,000, but that we would still do a competitive process depending on the complexity and dollar amount of the project, and there no objections from Council. Mayor Higgins invited public comment. Mr. Al Merkel, Spokane Valley, said he thinks it is important to consider tax money as our own and that the federal government doesn't even have limits this high; said the bid process should always be value based not based on the cheapest bid. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 3. Motion Consideration: Outside Agency Scope Change Spokane Valley Summer Theater—Chelsie Taylor It was moved by Deputy Mayor Haley and seconded to reallocate the $5, 000 awarded through the Outside Agency process to the Spokane Valley Summer Theater, from the wormer camp program to the programming expenses of'the 2019 summer musicals. Finance Director Taylor explained the situation, as noted in her Request for Council Action form, which was followed by further explanation by Ms. Yvonne Johnson of the Summer Theater. Councilmember Thompson asked why this request didn't come earlier, and Ms. Taylor explained that she and Ms. Johnson had been attempting to contact each outer during the summer via phone and e-mail, and then there were problems with c-mails not going through. Mayor Higgins ns invited public comment; no comments were offered. Vote by acclamation: in fervor: unanimous. Opposed: none. Motion carried. Regular Formal Council Meeting: 12-10-2019 Page 2 of 5 Approved by Council: 01-14-2020 4. Motion Consideration: Lodging Tax Awards for 2020 — Chelsie Taylor It was rnoved by Deputy Mayor Haley and seconded to deduct $450, 000 from the available Lodging Tax funds for distribution in 2020 and move those Jimdv into the 1.3% Lodging Tax Fwzd account dedicated for a large sports venue or venues for tourism facilities that generate overnight guests; and to make the following allocation of Lodging Tax, fundsfor° calendar year 2020: HUB Sports Center: $55,200; JAKT- Crave NW' $18,600; JAK7-Farmers Market: $8,000; JAKT Oktobea fast: $8,400; Northwest Winterfest: $0; Spokane County Fair & Expo: $66, 000,' Spokane Sports Commission: $45, 000; Valleyfest: $18, 600; Valleyfest Cycle Celebration: $1, 380; and Visit Spokane: $50,000. After Finance Director Taylor went over the background explaining the process, Couneilmember Peetz asked Deputy Mayor Haley why she changed the original allocation recommendation. Deputy Mayor 1-Ialey said she wasn't convinced the Northwest Winterfest could do what they said they wank! do and was not convinced it would be good use of our money. Councilmember Thompson voiced her concern with the $450,000 and said she would rather see that at $250,000 and sec the remaining $200,000 distributed to the others, or would be fine with just saving it. Mr. Calhoun explained that this is like a line item option where Council must go with the recommendation, or can choose zero, and can't give more, but can only give less as per state law. Couneilmember Wick said that the Northwest Winterfest has also solicited a fiinding request from AVISTA so he doesn't feel they would be cutting back the event. Councilmember Woodard added that that group had indicated they didn't need the money, but just needed our park, but now it appears they do want funding in addition, and said he has problems with a 'bait and switch' as it causes problems when working with taxpayer's money. Deputy Mayor Haley stated that she isn't saying the group doesn't have the best intention of having the event, but that they did promise it in the past and it wasn't delivered, and therefore she has a concern it would not be a good use of our money. Couneilmember Peetz remarked that she attended the group's kickoff and they reiterated their presentation, and they also mentioned they have sought other partners to help with the funding, and that site prefers the LTAC's committee's recommendation. Councilmember Wick asked what would happen if the event would not be held, and Director Taylor explained that the City pays on a reimbursement basis for a completed project, and if they could not complete the project, they would not receive any funding, adding that when they submit their paperwork, staff would compared what they are seeking reimbursement for, against what they applied for, and if it matched, the funding would be provided. It was then moved by Councilmen:her Wick and seconded to amend the motion and adcl hack the $48; 000.. Councilmember Wood said the original motion received the I.TAC's (Lodging 'Fax Advisory Committee) unanimous decision, and he therefore, supports that now as he did then. Mayor Higgins invited public comment. Ms. Barb Howard, Spokane Valley: site asked if' this is a campaign promise being kept and Couneilmember Peetz called for a point of order stating that since this is campaign related, this is not allowed. Mayor Higgins noted the campaign is over and City Attorney Driskell agreed that this does not violate the rules as there is no current campaign. There were no other public comments. Couneilmember Peetz stated that she knows some of the people associated with the event but believes she can be objective as she feels this is a great asset for the city. Mayor Higgins mentioned that the original request was for the use of the park only, and said he would be surprised if the production ends up as promised. Vote by acclamation to amend the motion: In favor: Councihnemrbers Wood, Peetz, Wick and Thompson; opposed: Mayor Higgins, Deputy Mayor Haley, and Couneilmember Woodard. Motion passed. Mayor Higgins invited public comment on the fully amended motion. Mr. Al Merkel, Spokane Valley; said the argument just now was over $48,000; and if that were a contract, staff could have just awarded that, and he said that is why pl'ocurernent is so important. Ms. Barb Howard, Spokane Valley: asked if this is the same group a few years ago that was having problems. Vole by acclamation on the filly amended motion, which adds back the $48, 000: In favor: Councilnrember's Wood, Peetz, Wick and Thompson; opposed: Mayor Higgins, Deputy Mayor Haley, and Couneilmember Woodard. Motion passed. Regular Formal Council Meeting: 12-10-2019 Page 3 of 5 Approved by Council: 01-14-2020 5. Motion Consideration: Arts Council Sculpture Donation — Mike Stone; Dr. Harken It was moved by Deputy Mayor Haley and seconded to authorize the City Manager to accept, on behalf of the City, the "The Assent" sculpture by Gary Lee Price which is to be placed into storage until Balfour Park is fully developed. Parks and Recreation Director Stone explained the background of the Arts Council donating sculptures to the City, and of the agreement associated with those donations; he said that staff is bringing forward a motion consideration for the approval and acceptance of the sculpture entitled "The Assent" by Gaty Lee Price. After Dr. Harken spoke of the background ofthis piece and its estimated value, Councilmember Peetz asked about the cost to store the item, and then later place it. Mr. Stone explained there is no cost to store the item, and when it comes to installation, that will be included as part of the park construction costs. Dr. Harken also noted the Arts Council has several pieces coming up for the next year, and in particular, one item about five to six feet tall, and that the artist said he doesn't want any cost except for the marble block and transportation; and said it will take about two years to build and the hope is it will be light enough to be placed inside City Hall. Dr. Harken mentioned that this is just advance information now and once he sees the concept, this will be brought back to Council for further discussion. Mayor Higgins invited public conilnent, Mr. Al Merkel, Spokane Valley: asked about liability insurance when we store these pieces. Vote by acclamation: in favor: unanimous. Opposed, none. Motion carried. PUBLIC COMMENTS:: Mayor Higgins explained the process, and then invited public comment. Mr. Al Merkel, Spokane Valley: said this last year has been a trying one for our city; that uncontrolled development has ruined many neighborhoods; property crime is soaring and homelessness is growing; said our City's great reputation has been mired by elected officials; from regional elected officials who want to start a holy war to local officials who want to dredge up and mischaracterize divisive racial issues from the 90s'; said our valley has been plagued by elected officials who make questionable public policy choices; said our city has run into management problems from crumbling buildings to unclear development decisions; said he is thankful for the upcoming year with a new city council with members eager to listen to the public; said we need someone at the helm who is level-headed and listens to citizens; he voiced his support for Tien Wick as next mayor and Brandi Peetz as the next deputy mayor. Ms. Barb I -toward, Spokane Valley: she said if Mr. Ben Wick does become mayor, that she will ask him to devise himself from his paper or start printing the truth; she extended thanks to Mayor Higgins, Deputy Mayor Haley and Councihncmber Woodard; that about the racist issues; said she is getting sick of it also and she suggests people stop it now as it hurts the valley; regarding her other continents about the campaign promise, she said those people did a fundraiser for three council candidates and said she has a copy of everything. Ms. Peggy Doering, Spokane Valley: as executive director of Valleyfest, she extended thanks to Council for supporting this community event, and said they are already working on the 2020 celebration. Mr. John Harding, Spokane Valley; said the previous person who mentioned a holy war, that cvciyone knows who is was referring to; but to comment about a holy war is typical of people who would rather create an argument then understand the reasons of what is going on, and said context is important; said he'd be curious about how our Council feels about holding onto the investigation about our representative as people should ask for the report and where the investigation is, and that it should have been made public, and he wants to see the whole thing and not a redacted copy; said he wants Council to ask people in Olympia about this report and investigation. ADMINISTRATIVE REPORTS: 6. Fee Resolution for 2020 - Chelsie Taylor Finance Director Taylor gave background information on the Master Fee Schedule, and as included in her Request for Council Action, explained the proposed and recommended changes, for Planning and Parks and Recreation. Councilmember Woodard asked when was the last time we did a general overall analysis Regular Formal Council Meeting: 12-10-2019 Page L4 of 5 Approved by Council: 01-14-2020 of the fees, and Mr. Calhoun said he presumed it was prior to 201 1. Councilmember Thompson asked if the fees cover our cost and Ms. Taylor said without further research, she couldn't answer definitely, but the goal is to cover costs. Mr. Stone said Parks & Recreation also strives to recover costs but when it comes to aquatics, there is no way to recover costs and still provide a program.. In response to a question from Deputy Mayor Maley about scholarships for swim lessons, Mr. Stone said that Make a Splash Foundation does provide scholarships for swim lessons and for the swim team; and they also provided one free day of swimming, adding that he has never had to turn down anyone who has asked for a scholarship. Councilmember Woodard said perhaps next year Council can take a more thorough look at our fees. 7. Advance Agenda — Mayor Higgins Councilmember Woodard suggested having a future discussion on the fee resolution and to have an analysis for the permits costs and other fees, and what it might take to stay even. There were at least four Counciltttembers who agreed. CITY MANAGER COMMENTS City Manager Calhoun reminded everyone that next Tuesday is the final Council meeting of this year, and prior to that meeting, at 5:00 p.m. in Council Chambers, there will be a reception for outgoing Councilmember Sam Wood. It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:22 p.m. ATTST. idL I ..t iristine Bainbridge, City Clerk I3cn Wick, Mayor Regular Formal Council Meeting: 12-10-2019 Page 5 of 5 Approved by Council: 01-14-2020 P:IFinancelFinance Activity Reports\Tax RevenuelLodging Tax120201105 hotel motel tax 2020 10 r • 10 0 0) C7 N O a (714- a0 (O mco era O N O N O O m O N ti 0 N m N In o N ID N O N N M 1.0 O CO N 0 M • 0) In (D N co. 00 co - 0) co ID . ti m ro ED N 04 O 10 04 N N 1� M c0 1'- M N N r O c O r N N U) V d _ 0 In (0 N N m • 0) r O V 1n N N 10 N N N (N N 1- N N 0 0) M m CO N (0 CO CO CO CO (O O C7 (D h 1n 11) LO 0 (D Cr; N 10 O m N Q in Total Collections CO O O O O O O O O O h Y 0) N N CO CO CO In h r' t` CO CO In O N 00 O O M M r 0- 11 0) V I23 1n n CO 0I O 0- 11) (D V 0. co co m r CO 00 CO O (D 0- ' CD (D (0 N CD (0 d) CO h O SO co co co CO CO. ✓ l-r ( r 0) al- r NO M ID In (D ti ti N. 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L -- U Q p7 UUUU C)U W ti Ci II_ ei2 c c QQQ �J Ztl to u)(nU)(nu] u) 0) u) u) u) u) U) 00 u). 0. u) u) D>>>5En �>->- Transfer out to Fund #104 0 1— CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 7, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business 111 public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Lodging Tax Funds - COVID-19 Pandemic Update. GOVERNING LEGISLATION: State Law RCW 67.28, and Spokane Valley Municipal Code 3.20 PREVIOUS COUNCIL ACTION TAKEN: December 10, 2019, City Council voted to approve the 2020 Lodging Tax allocations as described below. BACKGROUND: In 2003 the City implemented a 2% hotel/motel tax (the "2% lodging tax portion"), the proceeds of which may be used to promote conventions and tourist travel to our City pursuant to chapter 67.28 RCW. In addition to the 2% lodging tax portion, the City also imposed an additional 1.3%, which was codified to be used solely for capital costs for tourism capital facilities pursuant to SVMC 3.20.010(A)(2) and 3.20.020(B) (the "1.3% lodging tax portion"). In addition to the 1.3% portion that is dedicated to capital facilities, since 2017, the City Council has annually voted to transfer a portion of the 2% revenues from the Hotel/Motel Tax Fund #105 to the Hotel/Motel Tax — Tourism Facilities Fund #104 for capital facilities purposes. Council then allocates the remainder of the 2% revenues to applicants for various tourism related purposes. Fund #104 had a fund balance of $2,690,945 as of December 31, 2019. Of this amount $775,000 is derived from the 2% tax revenues with another $450,000 approved to be transferred to Fund #104 during 2020. 2020 Allocation Awards In 2019, the City anticipated that the 2% lodging tax would generate $650,000 in 2020 in lodging tax revenues with $795,000 being available for allocation. The City Council voted to transfer $450,000 to Fund #104 and allocated the remaining $319,000 as follows: 1 Amount LTAC Applicant Requested Recommend 1) HUB Sports Center 2) JAKT - Crave NW 3) JAKT - Farm ers Market 4) JAKT - Oktoberfest 5) Northwest Winterfest 6) Spokane Co Fair and Expo Center 7) Spokane Sports Commission 8) Valleyfest 9) Valleyfest Cycle Celebration 55,100 38,000 18,000 20,000 50,000 75,000 50,000 150,000 25,000 55,020 18,600 8,000 8,400 48,000 66,000 45,000 18,600 1,380 10) Visit Spokane 50,000 50,000 531,100 319,000 Proposed Transfer to Fund #104 450,000 Total Awarded in 2020 Budget 769,000 There are two important points to be aware of with regard to the 2020 allocations. First, the allocations and distributions are based upon anticipated 2020 lodging tax collections, as the City does not maintain an annual balance other than a small amount (approximately $164,000 or 25% of expected revenues) for cash -flow purposes. Secondly, each applicant receives its lodging tax funds pursuant to a grant agreement with the City on a reimbursement basis. This allows the City to ensure that the funds are used for the purposes identified in the application and for allowable tourism promotion purposes as allowed by State law. Note that JAKT has notified the City that Oktoberfest will not occur in 2020 and so the actual amount for which the City has entered into grant agreements for 2020 is $310,600. COVID-19 Pandemic Impacts Beginning in late February and early March of 2020, Governor lnslee began issuing a series of Emergency Declarations and Proclamations in response to the COVID-19 Pandemic, to limit group gatherings such as sports events and concerts, limit exposure, and to attempt to slow and stem the spread of the COVID-19 coronavirus. The Governor's "Stay Home, Stay Healthy" proclamation on March 24, 2020 required non -essential businesses to cease operations except through remote means. At this time, it is still too early to determine the full impact from the COVID- 19 Pandemic on lodging tax revenues. However, staff believes that the COVID-19 Pandemic and the various limitations placed on gatherings and businesses by the Governor are and will continue to have a significant negative effect on hotel/motel stays, which will certainly decrease the lodging tax revenues collected in 2020. Although staff cannot anticipate the total effect at this time, we believe that the 2020 lodging taxes collected will fall below the $650,000 that was originally projected. Accordingly, it is necessary to begin addressing the decrease at this time. Indeed, staff have already been contacted by at least one entity requesting information on whether the City will still pay the entire awarded amount. 2 Options There are a number of options for the City to address the decreased collections. As required pursuant to State law, any change in revenue distribution requires consideration and comment by the Lodging Tax Advisory Committee. See RCW 67.28.1817(2). Three possibilities include: (1) prioritize distribution of collected revenues between applicants and Fund ##104; (2) re -allocate available 2020 funds to a fewer number of applicants; or (3) re -allocate money in Fund #104 that was originally allocated from 2% portion to the 2020 applicants. The City will also be amending all agreements to make clear that distributions will be based on pro-rata share of actual collections. The City has collected $67,238 as of March 31, 2020; however, this only represents activity from January and February. Staff expects to see the effects of the COVID-19 Pandemic more in the next few months, and at this point there is not enough information to make an accurate estimate. During the Great Recession that began in 2008, annual collections of the 2% lodging tax hit a low of just under $424,000. That represents a decrease of $226,000 from the $650,000 revenue estimate currently in the 2020 Budget. As identified above, the City also has $775,000 in Fund #104 derived from the 2% portion that could be re -allocated. The $775,000 is the funds on hand and does not include the $450,000 transfer that was approved as part of the 2020 awards. Option 1: Allocate available 2% funds to applicants first, and any remaining collections to Fund #104. At this time, staff believes that since there was no priority designation by City Council, allocations to applicants and Fund #104 will occur on a pro-rata basis. This means all applicants and Fund #104 will receive some portion of the funds collected, but all will likely receive a smaller amount than was allocated in December due to anticipated lower collections of tax revenues. Under this option, City Council could prioritize the use of funds as it determines is appropriate. Examples could include prioritizing certain of the applicants for full funding first, or prioritizing all applicants first with any remaining amount collected to be put into Fund #104. Option 2: Re -allocate available 2020 funds to fewer number of applicants. Under this option, City Council could re -allocate anticipated 2020 funds to a fewer number of applicants and/or Fund #104 or "line -item veto" one or more of the recipients. Under this option, rather than prioritizing (meaning potentially all will receive something depending on the amount actually collected), City Council would conduct a review and re -allocation based on a revised estimate of anticipated revenues. Option 3: Re -allocate money in Fund #104 that was originally allocated from the 2% portion to the 2020 applicants. Since 2017, City Council has transferred $775,000 of the 2% tax funds to Fund #104 for capital purposes. City Council could re -allocate a portion of this amount to fully fund all applicants in 2020. This would be allowable since the 2% can be used for any tourism promotion purposes as determined appropriate and allocated by City Council. Under all options, since City Council has already approved the 2020 awards and grant agreements have been executed, any change to priority or allocation would constitute a "change in use of revenues" and require review and comment from the LTAC prior to final action by the Council. 3 Given that we have limited information at this time on the impact of the COVID-19 Pandemic, this material and these options are being presented for discussion purposes to make City Council and recipients aware of the likely decrease and necessity for changes in distribution. Staff are not seeking a determination on an option at this time, but likely will come forward at a later date to seek consensus on how to address the anticipated decrease in lodging tax revenues once more information is known about the impacts of the COVID-19 Pandemic. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion. BUDGET/FINANCIAL IMPACTS: The 2020 Budget currently includes total revenues of $656,000 including $650,000 of lodging taxes. Total expenditures are budgeted at $825,000 including $30,000 to offset advertising at CenterPlace and up to $795,000 to be allocated through the award process. At the December 10, 2019 Council meeting, actual awards brought the total expenditures for the year down to $799,000, including $319,000 in awards to applicants as well as $450,000 deducted from the available funds for the award distributions and approved for transfer into the 1.3% Lodging Tax Fund account dedicated for a large sports venue or venues for tourism facilities. One applicant, JAKT — Oktoberfest, has indicated Oktoberfest will not occur and so the City currently has grant agreements committing $310,600. With the current economic impacts expected from the COVID-19 Pandemic, a reduction in lodging tax revenues is anticipated. If the reduction is similar to that seen during the Great Recession, lodging tax collections could be as low as $424,000, which is $226,000 less than the $650,000 currently included in the 2020 Budget. STAFF CONTACT: Chelsie Taylor, Finance Director; Erik Lamb, Deputy City Attorney ATTACHMENTS: • RCA from December 10, 2019 meeting regarding 2020 allocation of lodging taxes. • Minutes of December 10, 2019 meeting regarding 2020 allocation of lodging taxes. • Draft letter to recipients regarding decrease in 2020 lodging taxes due to COVID-19 pandemic. • Chart reflecting a history of hotel/motel tax receipts from January 2011 through February 2020. • Fund #105 — Hotel/Motel Tax — history of revenues and expenditures — 2015 through 2018 Actuals and 2019 and 2020 Budgets. • Lodging Tax Application and Award History for the years 2003 through 2020. 4 There was general Council consensus that none of the Cauncilmembers wants option 1 or 3; that staff will. do further research on option 2 including contacting the County for their viewpoint on us taking that option, to get more information on the trust fund, and to come back for a motion consideration at a future meeting. 5. Gambling Tax: Punchboards and Pulltabs — Chelsie Taylor Finance Director Taylor explained that at the March 24, 2020 Council meeting, a Councilmember mentioned that he had a request from a business, that the City waive gambling taxes for punchboards and pull tabs for two quarters in 2020 due to the economic hardship being experienced as a result of the current pandemic, and Council agreed that staff would bring forth an administrative report at a future meeting. Director Taylor stated that the City collected $76,573 in taxes on punchboards and pull tabs in 2019, and if taxes were waived, that would mean a reduction in revenues of approximately $19,000 per quarter; and she noted if all gambling taxes were based on total collections, that would mean an estimated revenue reduction of approximately $105,000 per quarter. Director Taylor said that since the last conversation from the dais, she has received a total of three e-mails making a request to waive taxes. Councilmember Higgins said when he was initially contacted by a business, that person said they were speaking on behalf of several people who felt as that person felt. Councilmember Higgins added that if we were to waive those taxes after mid -March, due to the current economy and business closures, those waived taxes would be substantially less than the $38,000 for two quarters. Councilmember Haley stated that she was contacted by some businesses and there was discussion about some money coming from the federal government for small business, but she added that $10,000 in assistance won't even pay payroll taxes; she said small businesses will be in trouble so we need to offer some help. There was brief discussion about how the tax is paid and Ms. Taylor noted that tax, along with the telephone tax, is remitted directly to the City; she also noted the first quarter tax due date is generally April 1. There were some suggestions about postponing the tax versus waiving it; or whether to waive some or all; and if extending the deadline, what would be the new deadline date. City Attorney Driskell reminded everyone that the first quarter is already past and under Washington law, we cannot forgive a tax due; however, he said we could discuss extending the time to pay; and he suggested if Council wants to do something in that regard, that it should be done before the second quarter taxes are due. Councilmember Thompson said she supports delaying the payment and she recognizes this is a special request from a special sector of business; but if we give one type of business a break, there are plenty of others who could use some assistance too; said she cannot support waiving the taxes on pull tabs or punchboards but is not opposed to a two month delay. Deputy Mayor Peetz said she too is not opposed to postpone the taxes and agrees with Councilmember Thompson's comments as all small businesses are taking hard hits; she also noted that these establishments can still sell food and liquor so there are other ways to get revenues; said she knows we need to remain fiscally responsible while taking care of businesses and she agrees with delaying the payment, but doesn't want to waive the tax. There was discussion about how long to delay each quarter's tax and what the deadline should be and Mr. Driskell suggested he and Finance Director Taylor look at what a logical timeframe would be based on past payments, and then come back to Council and make a recommendation. Councilmember Hattenburg also noted that he doesn't want the public to think Council is favoring one type of business over another. Based on the discussion, Mr. Calhoun asked if Council would be in favor of extending the deadline to pay the first and second quarter taxes or if Council would like to waive the taxes. All Councilmembers except Councilmember Woodard concurred to extend the deadline rather than waive the taxes; and Mr. Calhoun said that staff will bring this issue back to Council for a determination as soon as possible. 6. Lodging Tax Update — Erik Lamb, Chelsie Taylor Finance Director Taylor gave a brief background of the Lodging Tax Funds and associated 2% hotel/motel tax; she also mentioned the additional 1.3% portion dedicated to capital facilities which funds are put into Fund 104, which as of December 31, 2019, has a balance of over $2..6 million. Director Taylor went over Council Meeting Minutes: 04-07-2020 Page 4 of 6 Approved by Council: 04-28-2020 the allocation of awards approved by Council at their December 2019 meeting, which is as shown on page two of her Request for Action Form; and she informed everyone that we were notified that Oktoberfest would not be held. Director Taylor said we know our revenues won't measure up when it comes to malting the payments on these allocations and that there will be an impact to the lodging tax revenues. Deputy City Attorney Lamb explained that staff doesn't have all the necessary information tonight about the full impact we will be facing, and said tonight is just to give Council an opportunity to think about it; he said staff has some options for Council to consider but he and Ms. Taylor are not looking for any direction tonight; and that staff will return once we have more information on trending revenues. Mr. Lamb said that the City has entered into agreements with all the recipients listed on the chart, and reminded Council that disbursements are given on a reimbursement basis. Mr. Lamb stated that we have never encountered anything like this before where we wouldn't have sufficient funds and the agreements did not address what kind of allocation would be made if there were a lack of funds; he said he feels at this time that all recipients awards would be pro-rata based on the total amount of funds collected, and that all agreements will be amended to make that clear. Mr. Lamb said there are options to address the decreased collections: (1) allocate available 2% funds to applicants first and any remaining collections to Fund 104; (2) re -allocate available 2020 funds to fewer number of applicants; or (3) re -allocate money in Fund #104 that was originally allocated from the 2% portion, to the 2020 applicants. Mr. Lamb stressed that under all options, since Council already approved the 2020 awards and agreements have been executed, any change to an allocation would require review and comment from the LTAC (Lodging Tax Advisory Committee). Mr. Lamb also noted that the City doesn't transfer funds into fund 104 until the end of the year. He stated that ultimately any action would have to take some kind of motion to indicate the desire to fund the first 9 agencies (minus Oktoberfest); and that any remaining funds beyond that $310,600 would be put into fund 104, keeping in mind that it would be far less than the $450,000 indicated. Again Mr, Lamb said that any change in use of revenues would have to be reviewed by the LTAC and then Council could modify or move forward from there. Mr. Lamb said staff does not have a specific date of when to come back with more information and Ms. Taylor indicated that some collection of lodging taxes have been moved out to June so we won't know about those funds until sometime in July. Councilmember Thompson commented that it would be good to know how many recipients would still be able to do their projects. Mr. Calhoun noted that some of the grants would be used almost exclusively for marketing purposes so there is a difference between a project or event and marketing; that if an event were not to occur, then we would not pay. Mr. Lamb reiterated that any change in funding would have to go back to the LTAC since they already made their recommendations and Council also made allocations, and that agreements have been entered into. Mr. Calhoun said staff will contact each of the nine remaining recipients to determine their intentions, and Council concurred. It was also suggested that if one agency decided they could not do their activity, and another agency determined they just needed more funds, maybe funds could be redistributed; and Mr. Lamb again stressed that Council could not do that without going to the LTAC and that we would have to look at each particular circumstance. Mr. Lamb said since we know that Oktoberfest won't happen, those funds would go back into the fund unless Council wants to make a different award; but the change would have to go back to the LTAC for review. In summary, Mr. Lamb said staff will contact the remaining nine agencies to see how and if each wants to move forward; that this will be discussed again. It was also decided that the proposed letter to each award recipient would not be necessary. 7. Advance Agenda — Mayor Wick CounciIrnember Haley mentioned that Meals on Wheels has had a huge increase in clientele due to the COVID-19 pandemic, which increase was not budgeted; said just for those new Spokane Valley clients they would need about $8000 and if this continues until August, they would need about $23,400; she also mentioned that many of their volunteers are elderly and should not be going out delivering meals, but mostly Council Meeting Minutes: 04-07-2020 Page 5 of 6 Approved by Council: 04-28-2020 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 5, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Commute Trip Reduction Plan Update 2020-2024 GOVERNING LEGISLATION: RCW 70.94 (Clean Air Act), RCW 82.70 (Commute Trip Reduction Incentives), RCW 47.01.440 (Goals to Reduce Annual Per Capita Vehicle Miles Travelled), RCW 70.235.020 (Greenhouse Gas Emissions Reductions), Governor's Executive Order 14-04 (Washington Carbon Pollution Reduction and Clean Energy Action) PREVIOUS COUNCIL ACTION TAKEN: Ordinance No. 10-013 Adopting the City of Spokane Valley Commute Trip Reduction Plan adopted on July 27, 2010; CTR Plan Update adopted January 27, 2015. BACKGROUND: Council adopted the original Commute Trip Reduction (CTR) ordinance and plan in 2010. Subsequently, Council approved the four year plan (2011-15) and the updated plan for 2015-2019. The State Commute Trip Reduction Board adopts its own plan every four years and local jurisdictions implement the new goals into their own plans based upon previous results from CTR surveys. These plans are approved by the local Regional Transportation Councils and the state CTR Board. This version is for 2020-2024 (mid -year to mid -year). The plan has not changed significantly and has been updated to reflect current versions of the City's comprehensive plan and transportation improvement plan. The new goal is to increase the use of commute alternatives by 6% while reducing vehicle miles travelled and greenhouse gas emissions goals by 13% from the baseline survey conducted in 2007-2008. OPTIONS: With Council consensus, item will advance to Motion Consideration to adopt the CTR Plan on May 12. RECOMMENDED ACTION OR MOTION: Council Consensus to place a motion on the May 12 Agenda. BUDGET/FINANCIAL IMPACTS: None. State supplied funds are transferred to Spokane County as the City contracts with the County to provide Commute Trip Reduction services and oversight over affected employers within the City of Spokane Valley. City CTR responsibilities are provided by employees with existing responsibilities. CTR responsibilities are added responsibilities. STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst ATTACHMENTS: CTR Plan Commute Trip Reduction Implementation Plan Update: 2020-2024 Jurisdiction: City of Spokane Valley Goals, targets and other performance measures Goals for the 2023-2024 survey period include an increase of non -drive alone travel (NDAT), and reductions of VMT and GHG from the City of Spokane Valley's jurisdiction baseline surveys in 2007-2008. 2007-2008 Percent Change 2023-2024 NDAT 19.9% 6% points 25.9% VMT 11.0 13% 9.6 GHG 13,645 13% 11,871 NDAT — Non Drive Alone Travel, VMT— Vehicle Miles Traveled, GHG — Green House Gases Strategies What specific steps and strategies will you implement to meet your goal? Please include (a) policies and regulations, (b) services and facilities, and (c) marketing and incentives. The City of Spokane Valley will continue to implement the strategies identified in the local CTR plan. The CTR program in the City of Spokane Valley is administered by Spokane County through an inter -local agreement. The focus will continue in developing and implementing a set of strategies that will help CTR employers achieve their goals for increasing commute alternative use and reducing vehicle miles traveled and greenhouse gas emissions including, but not limited to: CTR employers will receive promotional materials to post on their commuting option boards to be used specifically for promoting and encouraging transportation options. Each board displays the Employee Transportation Coordinator's (ETCs) name and contact information. CTR Plan/Implementation Plan Update: 2020-2024 ETCs are required to attend 15 hours of mandatory ETC training within six months of being appointed ETC. Seasoned ETCs will be encouraged to take refresher courses as needed. The comprehensive ETC training classes will be offered throughout the year and include: - ETC Orientation - Management Support - Marketing CTR / Subsidies and Incentive - CommuteSmartNW.org — online tracking calendar - Commute Finder Northwest — online ride matching tool - Transit Workshop - CTR Survey Workshop Networking opportunities will be offered throughout the year to update ETCs on CTR and transportation related issues, promotional campaigns and opportunities, incentives, events, etc. Collaborate with local agencies and organizations to enhance and improve CTR promotional efforts, media coverage, CTR events and joint projects to ensure maximum leverage and exposure. Develop and implement promotional campaigns that will encourage the use of commute options including riding the bus, carpooling, vanpooling, walking, bicycling, teleworking and compressed work schedules. Meet annually or as needed with CTR employers to review and discuss their CTR program, review CTR survey results, strategize improvements to help employers achieve their CTR targets and goals. Require employers to make program improvements and modifications as needed based on survey results. Work collaboratively with Spokane Transit to provide updates and feedback to CTR employers on all STA projects and service improvements. Work collaboratively to provide updates and feedback to CTR employers on all projects and improvements that impact and encourage walking, bicycling and transit use within the City of Spokane Valley and surrounding area. Attend and interact at community events and at employment benefit/transportation fairs to engage and encourage employees to use commute options. Provide ongoing assistance to employers to enhance, strengthen and grow their CTR program. Comprehensive planning & community goals Governor's Executive Order 14-04 Washington Carbon Reduction and Clean Energy Action directs state agencies to assist local governments to update their comprehensive plans to produce travel and land - use patterns that maximize efficiency in movement of goods and people, and reduce greenhouse gas emissions. 2 CTR Plan/Implementation Plan Update: 2020-2024 How does trip reduction support the goals of your community and comprehensive plan, and vice versa? How will you further integrate trip reduction through the updating of your comprehensive plan (e.g., parking, land use)? Creating and maintaining an expedient transportation system is one of the main goals of the City's comprehensive plan. Trip reduction reduces the need for costly infrastructure expansion and allows tax dollars to be more effectively spent on a diverse transportation system with a variety of options that is less costly to maintain. Additionally, trip reduction results in less pollution, creating a healthier environment for our public. Updates to the comprehensive plan are guided by policies. Crucial to land use development and management is having high -capacity transportation corridors, public transportation services, mixed - use design, and pedestrian friendly neighborhoods that all promote trip reduction. Following is a summary of elements of the City of Spokane Valley Comprehensive Plan that pursue the use of commute alternatives. The GMA encourages efficient multimodal transportation systems that are consistent with the land use assumptions in the Comprehensive Plan, The U.S. Census Bureau tracks how Spokane Valley residents travel to work —a statistic known as mode share. As shown in Figure 22, 80.4% of Spokane Valley residents drove to work alone (SOV), while an additional 10.7% carpooled (HOV, 3.1% of Spokane Valley workers rode public transit to work. Of the remaining 5.8% of workers who reside in Spokane Valley, most worked from home while others walked, biked, took taxis, rode motorcycles, or used other means. Pedestrian Facilities Residents and visitors in Spokane Valley walk as part of their daily travel for many reasons. Children attending school, commuters taking the bus or connecting with a carpool to get to work, and senior citizens making midday trips all require safe pedestrian amenities. Sidewalks, crosswalks, curb ramps, and small curb radii are all key features in creating a safe and welcoming environment for people to walk. Furthermore, research suggests that people are more likely to walk to their destinations when those destinations are within a reasonable walking distance and when the trip offers an engaging and aesthetically pleasing, strolling environment. To that end, providing buffers between sidewalks and lanes of traffic, such as landscaping or on -street parking, can also increase safety and comfort for pedestrians, particularly on arterial streets. Existing Bicycle Facilities Similar to sidewalks, bicycle facilities are an important element in the transportation network that provide a safe and identifiable bicycling environment. Bicyclists in the Spokane Valley can utilize a variety of facilities, including shared -use paths, bike lanes, and bike friendly routes to reach their destination. CTR Plan/Implementation Plan Update: 2020-2024 Increasing Bicycle and Pedestrian Connectivity Many residential streets do not have curbs, gutters, or sidewalks. While some streets are low -volume and may not need these features, key access routes to schools, transit stops, and civic buildings could benefit from enhancements. Spokane Valley has a strong pedestrian and bicycle plan. The City has been aggressively expanding the trail network by leveraging regional and federal funding. Public Transit Public transit, provided by STA via buses and vans, serves as a key component of the transportation network that connects residents with employment centers, public places, and regional destinations. Many Spokane Valley residents and employees use public transit for trips around and outside of the City. These routes serve 7,000 riders per day during the week and cover most of Spokane Valley's major destinations, including the Spokane Valley Mall, the University Shopping Center, the Valley Hospital Medical Center, the Argonne Village Shopping Center, the Spokane Industrial Park, and many area schools. In addition to growth in vehicle traffic, there is also expected to be significant growth in pedestrian, bicycle, and transit usage in the future. In fact, due to the planned expansions of the non -auto infrastructure, we anticipate somewhat higher growth rates for non -auto modes compared to auto traffic, which is consistent with the expectations of Horizon 2040, the SRTC's long range transportation and land use vision. Overall, it is the City's policy to consider strategies such as transportation demand management, access restrictions, design modifications, transit enhancements, and intelligent transportation systems prior to adding new lane capacity to the system, particularly for single -occupancy vehicles. Adopted Goals and Policies in the Comprehensive Plan Related to Commute Trip Reduction: T-G5 Maintain and enhance a comprehensive multimodal transportation system that promotes, supports, and improves the safe, efficient, and reliable movement of people, vehicles, and goods. The following Land Use Goal and Policies align with commute trip reduction goals. T-P6 Work collaboratively with developers to ensure that areas experiencing new development are well served by motorized and non -motorized transportation options. T-P10 Develop a citywide trail system that provides improved access and linkages between Spokane Valley's existing trails, neighborhoods, and community amenities. T-P13 Evaluate opportunities to improve multimodal connectivity in all transportation planning projects. T-P15 Encourage all Commute Trip Reduction employers in the City to achieve travel reduction goals. 4I CTR Plan/Implementation Plan Update: 2020-2024 L T-P19 Coordinate with Spokane Regional Transportation Council (SRTC) and Spokane Regional Clean Air Agency on actions to reduce vehicle air pollution emissions through regular vehicle inspections and to lobby federal agencies for appropriate air pollution standards that balance public health and economic growth. T-P20 Consider evaluating multimodal level of service for citywide planning efforts, particularly focusing on the quality of pedestrian, bicycle, and transit facilities. LU-P8 Ensure that neighborhoods are served by safe and convenient motorized and non -motorized transportation routes. LU-P16 Maximize the density of development along major transit corridors and near transit centers and commercial areas. Lastly, the City has adopted a Bike and Pedestrian Master Program and created a connected system of bikeways and sidewalks/paths to allow bike riders and pedestrians to move easily about the City. Land use and transportation conditions How do existing and future anticipated land -use and transportation conditions affect CTR worksites? The City of Spokane Valley has identified several CTR related projects as a priority in the upcoming years. Council has adopted the City's Six Year Transportation Improvement Program (TIP) 2020-2025 which identifies eight projects that will provide infrastructure improvements including sidewalks and multi -use paths. The cost of these projects is $828,000. Financial plan What are the anticipated funding sources and amounts for local trip reduction, including grants and local funding? The CTR program in the City of Spokane Valley is administered by Spokane County through an inter -local agreement. State funding is allocated and based on the approved state budget and on how many affected worksites are in the City of Spokane Valley. In addition, Spokane County secures CMAQgrants to help enhance and maintain the CTR program and will continue to apply for the grants when available, approximately every three years. The following is a list of identified projects in the City's Six Year Transportation Improvement Program, including costs and funding sources. S CTR Plan/Implementation Plan Update: 2020-2024 Full Funded Projects City Other Outside Funding Sources Appleway Trail $ 6,000 $ 39,000 CMAQ and STBG Knox Avenue Sidewalk $ 1,000 $ 5,000 CDBG Mission Avenue Sidewalk $ 8,000 $ 33,000 TIB Wellesley Ave. Sidewalk $ 10,000 $ 7,000 Safe Routes to School Wilbur Road Sidewalk $ 1,000 $ 5,000 CDBG Adams Road Sidewalk $ 89,000 $ 356,000 TIB Conklin Rd Sidewalk $ 8,000 $ 68,000 CDBG Ella Rd Sidewalk $ 39,000 $ 315,000 CDBG Total $ 162,000 $ 828,000 GTEC report (if your jurisdiction has a designated GTEC) Are you continuing to implement? Optional: Describe the (a) strategies, (b) land use and transportation conditions, (c) population and employment demographics, and (d) financial plan, and how they differ from those in the CTR plan. N/A What specific policy, service changes and land -use steps will be accomplished during this period for the GTEC area? N/A Regional transportation planning organization CTR plan review ❑ Recommended ❑ Not recommended RTPO comments: 6 I CTR Plan/Implementation Plan Update: 2020-2024 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 5, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Interlocal Agreement for Commute Trip Reduction GOVERNING LEGISLATION: RCW 70.94 PREVIOUS COUNCIL ACTION TAKEN: The Council authorized the City Manager to execute interlocal agreement C11-146 on September 13, 2011; agreement C13-155 on August 27, 2013; agreement C15-151, on December 29, 2015; and agreement C17-177 on December 12, 2017. BACKGROUND: The attached interlocal agreement is between Spokane County and the City of Spokane Valley. The agreement allows the Spokane County Commute Trip Reduction (CTR) department to retain the City's state -issued CTR funds in return for developing, implementing, and administering CTR plans and ordinances for all affected employers within the City of Spokane Valley. The CTR Law was passed by the State legislature in 1991 to address traffic congestion, air pollution and petroleum fuel consumption. The CTR Efficiency Act was passed in 2006 requiring local governments in urban areas with traffic congestion to develop programs that reduce drive -alone trips and vehicle miles travelled per capita. All employers with one hundred or more full time employees are required to implement CTR programs and make good faith efforts to achieving goals for reducing single -occupant vehicle trips. There are 18 affected employers in Spokane Valley. This agreement replaces the previous agreement, C17-177, which expired on June 30, 2019. The agreement is for two years and expires on June 30, 2021. The agreement aligns with the state budget cycle but each new agreement comes out a few months after the previous cycle has ended. The County continues to provide services through the interim period. There are no substantive changes from the previous agreement. The legal department has reviewed the agreement. OPTIONS: 1.) Consensus to move forward to authorize the City Manager to execute the agreement; 2.) request changes or more information; 3.) have the City assume responsibility for overseeing the CTR programs for all affected employers in the City; or (4) other action deemed appropriate RECOMMENDED ACTION OR MOTION: Consensus to move forward to motion consideration on May 12, 2019. BUDGET/FINANCIAL IMPACTS: The County would retain the City's state -appropriated funds of $67,699.09. If the agreement is not approved, the City would have to dedicate these funds to the CTR program and administer the CTR programs of all 18 affected employers in Spokane Valley. STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst ATTACHMENTS: Interlocal Agreement DRAFT INTERGOVERNMENTAL AGREEMENT Between Spokane County and the City of Spokane Valley Regarding Commute Trip Reduction Implementation THIS AGREEMENT, made and entered into by and between the City of Spokane Valley, a municipal corporation of the State of Washington, having offices for the transaction of business at 10210 E. Sprague Ave, Spokane Valley, WA, 99206, hereinafter referred to as the "City" and Spokane County, a political subdivision of the State of Washington, having offices for the transaction of business at West 1026 Broadway Avenue, Spokane, Washington, 99260, hereinafter referred to as the "County," jointly hereinafter referred to as the "Parties." WITNESSETH WHEREAS, the Washington State Legislature has adopted legislation codified in RCW 70.94.521 through 555, the purpose of which is to improve air quality, improve transportation system efficiency and reduce the consumption of petroleum fuels through employer -based programs that encourage the use of alternatives to the single occupant vehicle for commute trips and reduce vehicle miles traveled (VMT); and WHEREAS, RCW 70.94.527 requires counties containing urban growth areas and cities and towns with "major employers," that are located within urban growth areas with a state highway segment exceeding the threshold of one hundred person hours of delay or jurisdictions that are located in contiguous urban growth areas, or are within an urban growth area with a population greater than seventy thousand people that adopted an ordinance before the year 2000 or jurisdictions that are located in contiguous urban growth areas, or contain a major employment installation in an affected county to develop ordinances, plans and programs to reduce Vehicle Miles Traveled (VMT) and Single Occupant Vehicle (SOV) commute trips, and thereby reduce vehicle -related air pollution, traffic congestion and energy use, and WHEREAS, the County and each affected city within Spokane County have adopted Commute Trip Reduction Ordinances and must implement a Commute Trip Reduction (CTR) Plan for all major employers; and WHEREAS, the Washington State Department of Transportation (WSDOT) Public Transportation Division is responsible for administering funds on behalf of the state Legislature and is desirous of making available to Spokane County certain funds and requiring Spokane County to enter into agreements through the Interlocal Cooperation Act or by Resolution or Ordinance as appropriate with other jurisdictions, local transit agencies, or regional transportation planning organizations to coordinate the development, implementation and administration of CTR Plans and Ordinances as described in RCW 70.94.521-555. WHEREAS, Spokane County has entered into an agreement with WSDOT under Agreement No. PTD0130, hereinafter referred to as "WSDOT Agreement," pursuant to which Spokane County is eligible to receive a reimbursable amount of funds which the County will distribute to itself and cities to implement and administer CTR Plans and Ordinances; and WHEREAS, Spokane County has allocated $67,699.09 to the City from the Agreement No. PTD0130 which the City is now desirous of making available to the County to perform those tasks which are the responsibility of the City. NOW, THEREFORE, for and in consideration of the mutual promises set forth hereinafter, and as authorized under chapter RCW 70.94.527 (5), the parties hereto do mutually agree as follows: Page - 1 DRAFT Section 1: PURPOSE The County has entered into a WSDOT Agreement with WSDOT under which it will receive $367,001 for two years. This funding is to be allocated to the County and cities within Spokane County for their use in the implementation and administration of their CTR Plans and Ordinances. The County, based upon an allocation formula established by the WSDOT, has determined that the City shall receive $67,699.09 from the WSDOT Agreement from which it shall perform certain tasks. The City agrees to its proportionate share of the monies made available to the County in the WSDOT Agreement and agrees to allow Spokane County to retain its proportionate share in consideration of the County performing those tasks as more particularly set forth in Attachment "A" attached hereto and incorporated herein by reference. In conjunction with allowing the County to retain its proportionate share of monies, the City will execute any and all necessary documents which may be required by WSDOT. It is understood by the parties hereto, that in order for the County to perform those tasks as set forth in Attachment "A" for the City, the City must perform certain tasks. Attached hereto as Attachment "B" and incorporated herein by reference, is a listing of tasks which the City agrees to perform in conjunction with the County performing those tasks set forth in Attachment "A." Section 2: DURATION The County agrees to provide those tasks set forth in Section 1 and complete performing such tasks on or before June 30, 2021. Section 3: TERMINATION The parties agree that this Agreement may be terminated by either party for material breach of any provision set forth herein, upon ninety (90) days advance written notice to the other party at the address set forth hereinabove. Provided, however, the parties agree that any notification of termination shall set forth the specific provision(s) for which such notification is being provided and additionally, advise that if such default is cured within such ninety (90) day time frame, said termination notification shall be of no force and effect. In the event of termination, the County agrees to provide to the City all written documentation which it has completed to the date of termination under the terms of this Agreement. Additionally, the County agrees to return to the City that portion of the monies set forth in Section 1 hereinabove, which has not been expended by the county, prior to the date of termination, on the City's behalf in providing those tasks as set forth in Attachment "A." Provided, further, the parties recognize that the WSDOT in Agreement No. PTD0130, has retained the right to unilaterally terminate all or a part of such contract if there is a reduction of funds from the funding source. Accordingly, in the event that the WSDOT terminates all or part of the WSDOT Agreement with Spokane County, and such action affects the allocation of funds by the County to the City herein, and/or modifies the tasks to be performed hereunder, the parties will immediately meet to renegotiate the provisions of this Agreement. Section 4: DESIGNATION OF ADMINISTRATOR The County hereby designated Ms. LeAnn M. Yamamoto, the Spokane County Transportation Demand Management Manager, as its designee for the purpose of administering and coordinating the County's responsibilities under the terms of this Agreement. Page - 2 DRAFT Section 5: ACQUISITION/DISPOSITION OF PROPERTY The parties hereto agree that any real or personal property acquired by the County with those monies made available to the County by the City under Section 1 hereinabove shall be and remain the sole property of the County upon acquisition and/or termination of this Agreement. Section 6: COMPLIANCE WITH LAWS The County agrees to observe all applicable federal, state and local laws, ordinances and regulations including, but no necessarily limited to, the Americans with Disabilities Act and chapter 49.60 RCW, to the extent that they may have any bearing on performing those tasks for the City as set forth in Section 1 hereinabove. Additionally, the County agrees to comply with all applicable funding audit requirements of WSDOT in conjunction with performing those tasks for the City. The County agrees to make available to the City or its duly authorized representative during normal County business hours and all records which it has kept in conjunction with providing those services for the City as set forth herein above. Section 7: NOTICES All notices or other communications given under this Agreement shall be considered given on the day such notices or other communications are received when sent by personal delivery; or the third day following the day on which the notice or communication has been mailed by certified mail delivery, receipt requested and postage prepaid addressed to the other Party at the address set forth below, or at such other address as the Parties shall from time -to -time designate by notice in writing to the other Party: CITY: COUNTY: City Clerk City of Spokane Valley 10210 E. Sprague Ave Spokane Valley, WA, 99206 Board of County Commissioners Spokane County Courthouse 1116 West Broadway Avenue Spokane, Washington 99260 Section 8: HEADINGS The section headings in this Agreement have been inserted solely for the purpose of convenience and ready reference. In no way do they purport to, and shall not be deemed to, define, limit or extend the scope or intent of the sections to which they appertain. Section 9: MODIFICATION No modification or amendment of this Agreement shall be valid until the same is reduced to writing and executed with the same formalities as this present Agreement. Section 10: ALL WRITINGS CONTAINED HEREIN This Agreement contains all the terms and conditions agreed upon by the Parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the Parties hereto. The City has read and understands all of this Agreement, and now states Page - 3 DRAFT that no representation, promise or agreement not expressed in this Agreement has been made to induce the City to execute the same. Section 11: LIABILITY The County shall indemnify, defend and hold harmless the City, its officers and employees from all claims, demands, or suits in law or equity arising from the County's intentional or negligent acts or breach of its obligations under the Agreement. The County's duty to indemnify shall not apply to loss or liability caused by the intentional or negligent acts of the City, its officers and employees. The City shall indemnify, defend and hold harmless the County, its officers and employees from all claims, demands, or suits in law or equity arising from the City's intentional or negligent acts or breach of its obligations under the Agreement. The City's duty to indemnify shall not apply to loss or liability caused by the intentional or negligent acts of the County, its officers and employees. If the comparative negligence of the Parties and their officers and employees is a cause of such damage or injury, the liability, loss, cost, or expense shall be shared between the Parties in proportion to their relative degree of negligence and the right of indemnity shall apply to such proportion. Where an officer or employee of a Party is acting under the direction and control of the other Party, the Party directing and controlling the officer or employee in the activity and/or omission giving rise to liability shall accept all liability for the other Party's officer or employee's negligence. Each Party's duty to indemnify shall survive the termination or expiration of the Agreement. Each Party waives, with respect to the other Party only, its immunity under RCW Title 51, Industrial Insurance. The Parties have specifically negotiated this provision. Section 12: ANTI -KICKBACK No officer or employee of the City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in the Agreement, or have solicited, accepted or granted a present or future gift, favor, service or other thing of value from or to any person involved in the Agreement. Section 13: VENUE STIPULATION This Agreement has been and shall be construed as having been made and delivered within the State of Washington. This Agreement shall be governed by the laws of the State of Washington both as to interpretation and performance. Any action at law, suit in equity or judicial proceeding for the enforcement of this Agreement, or any of its provisions, shall be instituted only in courts of competent jurisdiction within Spokane County, Washington. Section 14: COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which, when so executed and delivered, shall be an original, but such counterparts shall together constitute but one and the same. Section 15: SEVERABILITY If any parts, terms or provisions of this Agreement are held by the courts to be illegal, the validity of the remaining portions or provisions shall not be affected and the rights and obligations of the Parties shall not be affected in regard to the remainder of the Agreement. If it should appear that any part, term or Page - 4 DRAFT provision of this Agreement is in conflict with any statutory provision of the State of Washington, then the part, term or provision thereof that may be in conflict shall be deemed inoperative and null and void insofar as it may be in conflict therewith and this Agreement shall be deemed to modify to conform to such statutory provision. Section 16: RCW 39.34 REQUIRED CLAUSES A. PURPOSE: See Section 1. B. DURATION: See Section 2. C. ORGANIZATION OF SEPARATE ENTITY AND ITS POWERS: No new or separate legal or administrative entity is created to administer the provisions of this Agreement. D. RESPONSIBILITIES OF THE PARTIES: See Agreement provisions. E. AGREEMENT TO BE FILED: The City shall file this Agreement with its City Clerk. The County shall file this Agreement with its County Auditor or place it on its web site or other electronically retrievable public source. F. FINANCING: See Section 1. G. TERMINATION: See Section 3. H. PROPERTY UPON TERMINATION: See Section 5. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals the day and year as noted below. CITY OF SPOKANE VALLEY BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON Mark Calhoun, City Manager Chair Approved by: Vice Chair Office of the City Attorney Commissioner ATTEST: ATTEST: Christine Bainbridge, City Clerk Ginna Vasquez, Clerk of the Board Date Date Page - 5 DRAFT Exhibit I Funding Allocation Methodology RCW 70.94.544 authorizes the CTR Board to determine the allocation of program funds made available for the purpose of implementing CTR plans. The funding allocated for local implementation of CTR activities in July 1, 2019 through June 30, 2021 is based on the 2019-2021 Commute Trip Reduction (CTR) Notice of Award issued by WSDOT on July 2, 2019. Page - 6 DRAFT ATTACHMENT "A" STATEMENT OF WORK The County will: 1. Promote consistency within all affected local government jurisdictions within Spokane County, while serving the City's specific needs. 2. Maintain and administer the City's CTR Ordinances and Plan. 3. Employ a full-time Transportation Demand Management Manager to administer the County's and City's CTR Plans and Ordinances. 4. Take reasonable measures to identify and notify all affected employers within the City. 5. Assist each affected employer within the City in preparing a program and promoting the principles of Transportation Demand Management (TDM) with the employer's employees. 6. Maintain an appeals process consistent with RCW 70.94.537(2)(e) by which major employers, who as a result of special characteristics of their business or its locations would be unable to meet the requirements of a commute trip reduction plan, may obtain a waiver or modification of those requirements and criteria for determining eligibility for waiver or modification. Within 30 days from the date of approval, submit to WSDOT the name and employer identification code for any worksite that has been granted an exemption. Include information about the duration of all exemptions and information on the type of modification granted. 7. Submit to WSDOT periodic progress reports summarizing the overall CTR implementation costs incurred by the County and shall be reported in a format provided by WSDOT. 8. Provide WSDOT with a public hearing notice and copies of any proposed amendments to the CTR ordinance, plan, and/or administrative guidelines within the first week of the public review period and final copies of all actions within one (1) month of adoption. 9. Coordinate and administer baseline and measurement CTR employer surveys. Provide employer survey assistance, training and state -supplied survey forms. 10. Notify WSDOT prior to sending any surveys to University of Washington for processing. The notification must include the name of the worksite, employer identification code and type of survey for each survey being submitted for processing. The notification shall be submitted as an electronic spreadsheet via electronic mail. The County agrees to wait for confirmation from WSDOT prior to sending or delivering the surveys for processing. 11. Provide WSDOT with updated lists of affected worksites and jurisdiction contacts on a periodic basis or as requested by WSDOT. These updates will be submitted electronically in a format specified by WSDOT. 12. Continue to monitor the programs of each of the affected employers in the City to determine compliance with the CTR Ordinance and Plan. Complete annual review of employer CTR programs Page - 7 DRAFT including a determination as to whether the employer is acting in good faith to meet the goals established by the CTR Law. 13. Provide on -going support to all employer designated Employee Transportation Coordinators (ETCs) and assist ETCs in facilitating regular employer networking opportunities and obtaining information necessary to perform their duties including information materials that explain a range of measures and activities to encourage employee use of commute alternatives. 14. Market available services to affected employers to assist in accomplishing CTR goals. 15. Work collaboratively with and provide technical guidance and support to employers in developing successful CTR programs. 16. Conduct at least one Basic ETC Training Course per year, using WSDOT-provided ETC Handbook and other training materials reviewed and approved by WSDOT. 17. Provide employers with written information on basic requirements of the CTR ordinance and goals set forth in approved CTR plans. 18. Attend transportation or health/benefits fairs at affected employer worksites to encourage high - occupancy vehicle commuting and promote the employer's CTR program. 19. Design, construct and distribute worksite Commuting Options Boards. Provide professional materials such as brochures, flyers, posters, newsletters, clip art and other tools to assist employer implementation of worksite CTR programs. 20. Provide all affected employers with the WSDOT-approved "Program Description & Employer Annual Report" form. Ensure completed reports are submitted by affected employers to meet applicable deadlines. 21. Submit to WSDOT periodic invoices along with progress reports that accurately assess the progress made by County, on behalf of City, in implementing RCW 70.94.521-555. Report contents include: a. Detailed summary of CTR events and projects, including implementation assistance provided to affected employers within the City; b. Actual total CTR expenditures used by the County for all state CTR funds expended by the County during the previous quarter for the purpose of CTR implementation using WSDOT pre - approved format; c. Updated list of affected employers and worksites (electronic); d. Total number of worksites by jurisdiction; e. List of sites which have applied for exemptions or modifications; 22. Establish and maintain books, records, documents and other evidence and accounting procedures and practices sufficient to reflect properly all direct and indirect costs of whatever nature claimed to have been incurred and anticipated to be incurred solely for the performance of this Agreement. Establish and maintain a separate "CTR Account" within Spokane County along with supporting documentation such as payroll and time records, invoices, contracts, vouchers or products proving in proper detail the nature and propriety of the charges. Page - 8 DRAFT 23. Participate in local implementation of statewide CTR public awareness and recognition programs developed by WSDOT. 24. Offer recommendations to the City for policies on parking and site design which will encourage the use of alternative transportation modes. 25. Encourage employers to develop site designs and improvements to office and industrial sites that promote the use of alternative transportation modes. 26. Assist WSDOT with CTR evaluation. 27. Serve as liaison between WSDOT and cities, towns, transit agencies and regional transportation planning organizations for the purpose of RCW 70.94.521-555. 28. Continue applying for funding opportunities to further encourage the use of commute alternatives. Page - 9 DRAFT ATTACHMENT "B" STATEMENT OF WORK The City will: 1. Provide Spokane County with copies of any proposed amendments to the CTR Plan and Ordinance. 2. Provide Spokane County with copies of any CTR-related amendments to parking ordinances prior to public review. 3. Develop, implement and maintain its own CTR Program as an affected employer or as otherwise specified in the CTR Board Guidelines or RCW 70.94.521-555. 4. Reimburse the County for the services provided by this Agreement in an amount equal to the City's share of the CTR funding as provided in RCW 70.94.544. Page - 10 To: From: Re: DRAFT ADVANCE AGENDA as of April 30, 2020; 11:00 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings Mav 12, 2020, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Resolution 20-008 RCO Grant Applications — Mike Stone [due Tue Mav 51 (5 minutes) (5 minutes) 3. Motion: Bur. of Justice Assist. COVID-19 Emerg.Supplemental Funding Program — M.Koudelka (10 min) 4. Motion Consideration: Commute Trip Reduction 5-Year Plan Update — Morgan Koudelka 5. Motion Consideration: Commute Trip Reduction Interlocal Agreement — Morgan Koudelka 6. Admin Report: Mental Health Crisis Stabilization Facility Update 7. Admin Report: Advance Agenda — Mayor Wick Mav 19 2020, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Wick Mav 26, 2020, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: 2021-2026 TIP 2. Proposed Resolution Adopting 2021-2026 TIP — Adam Jackson 3. Consent Agenda (claims, payroll, minutes) 4. Motion Consideration: Interlocal Agreement, CDBG — Mike Basinger 5. Admin Report: WSDOT Land Acquisition, Flora Road — Cary Driskell (10 minutes) (10 minutes) (40 minutes) (5 minutes) [*estimated meeting 85 mins] [due Tue Mav 121 (5 minutes) [due Tue Mav 191 (10 minutes) (5 minutes) (5 minutes) (10 minutes) (10 minutes) 6. Admin Report: Pavement Preservation Program Update —Adam Jackson, Bill Helbig, John Hohman (15 min) 7. Admin Report: Tourism Venues — John Hohman, Chelsie Taylor (45 minutes) 8. Admin Report: Advance Agenda — Mayor Wick (5 minutes) 9. Info Only: Department Monthly Reports [*estimated meeting 105 mins] June 2, 2020, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Wick June 9, 2020, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Wick June 16, 2020, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Wick June 23, 2020, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Info Only: Department Monthly Reports June 30, 2020, Study Session, 6:00 p.m. Oath of Office: Administered to New Police Chief 1. Advance Agenda — Mayor Wick July 7, 2020, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Wick July 14, 2020, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Council Goals & Priorities for use of Lodging Tax — Chelsie Taylor [due Tue May 26] (5 minutes) [due Tue June 21 (5 minutes) (5 minutes) [due Tue June 9] (5 minutes) [due Tue June 161 (5 minutes) [due Tue June 23] (5 minutes) [due Tue June 30] (5 minutes) [due Tue July 7] (5 minutes) (15 minutes) Draft Advance Agenda 4/30/2020 11:11:05 AM Page 1 of 2 3. Admin Report: Advance Agenda — Mayor Wick (5 minutes) July 21, 2020, Study Session, 6:00 p.m. 1. Advance Agenda July 28, 2020, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Motion Consideration: Council Goals & Priorities for use 3. Admin Report: Advance Agenda — Mayor Wick 4. Info Only: Department Monthly Reports of Lodging Tax — Chelsie Taylor August 4, 2020, Special Meeting: Budget Workshop 8:30 a.m August 4, 2020, Study Session, 6:00 p.m. - Cancelled August 11, 2020, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Wick August 18, 2020, Study Session, 6:00 p.m. 1. Council 2021 Budget Goals — Chelsie Taylor 2. Advance Agenda August 25, 2020, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Wick 3. Info Only: Department Monthly Reports Sept 1, 2020, Study Session, 6:00 p.m. 1. Advance Agenda [due Tue July 141 (5 minutes) [due Tue July 211 (5 minutes) (10 minutes) (5 minutes) . — 2:30 p.m. [due Tue July 281 *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Aging & Long Term Care Update Way Finding Signs Appleway Trail Amenities Art Sculptures Placements Artwork & Metal Boxes CenterPlace Roof Replacement Bid Award Comp Plan Amendments Donation Recognition Fee Resolution Cost of Service Analysis Flashing Beacons/School Signage Graffiti Health District Re SV Stats Mirabeau Park Forestry Mgmt. Naming City Facilities Protocol Park Lighting PFD Presentation SPEC Report/Update St. Illumination (owners, cost, location) St. O&M Pavement Preservation Trunk or Treat Utility Facilities in ROW Vaping Water Districts & Green Space [due Tue Aug 41 (5 minutes) (5 minutes) [due Tue Aug 111 (20 minutes) [due Tue Aug 181 (5 minutes) (5 minutes) [due Tue Aug 251 (5 minutes) Draft Advance Agenda 4/30/2020 11:11:05 AM Page 2 of 2 Spokane Valley Memorandum FINANCE DEPARTMENT Chelsie Taylor, Finance Director 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509) 720-5000 • Fax: (509) 720-5075 • www.spokanevalley.org To: Mark Calhoun, City Manager From: Chelsie Taylor, Finance Director Date: April 27, 2020 Re: Finance Department Activity Report — March 2020 Following is information pertaining to Finance Department activities through the end of March 2020 and included herein is an updated 2019 Budget to Actual Comparison of Revenues and Expenditures through the end of December 2019. At this point we anticipate no further material changes to the 2019 figures reported herein, but it's always possible we'll receive an extremely late invoice that would force us to recognize the related expense. Subsequent Finance Activity Reports will focus on 2020 operations. We will provide a final 2019 report once the books have been finalized. 2019 Year-end Process In March we have continued to work on closing the books for 2019. This process typically continues through March because we continue to receive additional information pertaining to both revenues and expenditures (particularly construction related activity). We are now beginning the process of preparing our annual financial report which will be finished by the end of May. We hope to have the State Auditor's Office on site by early July to begin the audit of 2019. 2021 Budget Development The process of developing the 2021 Budget calendar was initiated. This involves setting up schedules for the 2021 Budget, 2020 Budget Amendment, 2021 Outside Agency process, 2021 Lodging Tax award process, 2021 property tax levy, and fee resolution process. We also began updating worksheets that will ultimately be reviewed by Council at the August 11, 2020 workshop. Budget to Actual Comparison Report A report reflecting 2019 Budget to Actual Revenues and Expenditures for those funds for which a 2019 Budget was adopted is located on pages 5 through 17. It's important to keep in mind that the figures included are preliminary, and though we don't anticipate any material changes, the figures may change if we receive invoices related to 2019 expenditure activity. We will follow up with final 2019 figures once the books are closed. We've included the following information in the report: • Revenues by source for all funds, and expenditures by department in the General Fund and by type in all other funds. • A breakdown between recurring and nonrecurring revenues and expenditures in the General Fund, Street O&M Fund and Stormwater Fund. P:IFinancelFinance Activity Reports\Council Monthly Reports1202012020 03 31 - 2019 12 PRELIMINARY No 4.docx Page 1 • The change in fund balance including beginning and ending figures. The beginning fund balance figures are those that are reflected in our 2018 Annual Financial Report. • Columns of information include: o The 2019 Budget as adopted o December 2019 activity o Cumulative 2019 activity through December 2019 o Budget remaining in terms of dollars o The percent of budgeted revenue collected or budgeted expenditures disbursed A few points related to the General Fund #001 (page 5): Recurring revenues collections are currently at 108.48% of the amount budgeted with 100.00% of the year elapsed. • Property taxes are paid to Spokane County in two installments each year on April 30 and October 31 and are then remitted to the City primarily in May and November with lesser amounts typically remitted in June and December. Property taxes received in 2019 are $12,165,125 or 100.92% of the amount budgeted. In January we received one final payment related to 2019 collections that is reflected herein. • Sales tax collections finished the year at $24,204,763 which was $1,287,763 or 5.62% greater than the amount budgeted. • Gambling taxes are at $441,673 or 114.13% of the amount budgeted. Gambling taxes are paid quarterly with fourth quarter payments due by January 31st. At this point we have received and booked all of the 2019 revenues. • Franchise Fee and Business Registration revenues are typically received in the month following a calendar year quarter. In 2019 we have received $1,215,832 or 99.33% of the amount budgeted. • State shared revenues are composed of State of Washington distributions that include items such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal justice monies. Most of these revenues are paid by the State in the month following a calendar quarter. These have collectively finished the year at $2,208,816 or 15.66% greater than the amount budgeted. • Fines and forfeitures revenues are composed of monthly remittances from Spokane County with payments made in the month following the actual assessment of a fine and false alarm fees. These have finished the year at $952,496 which is $126,004 or 11.68% less than the amount budgeted. • Community and Public Works service revenues are largely composed of building permit and plan review fees as well as right of way permits. Revenues are currently at $3,183,873 or 169.15% of the amount budgeted. The amount collected is far in excess of the amount of the budget expectation primarily due to several large construction projects in the City that were permitted during 2019. • Recreation program revenues are composed of revenues generated by the variety of parks and recreation programs including classes, swimming pools (in -season), and CenterPlace. The year ended with revenues totaling $731,940 or 16.40% greater than the amount budgeted. Recurring expenditures are currently at $39,567,471 or 94.29% of the amount budgeted with 100.00% of the year elapsed. P:IFinancelFinance Activity Reports\Council Monthly Reports1202012020 03 31 - 2019 12 PRELIMINARY No 4.docx Page 2 Fund Balance / Reserves The fund balance at December 31, 2019 was anticipated to be $30,898,854 but actually finished the year at $37,580,079. The difference of $6,681,225 is the result of: • Recurring revenues are $3,858,421 greater than budgeted. • Recurring expenditures are $2,394,001 less than budgeted. • Deficit from non -recurring activities is $428,804 less than budgeted. Investments (page 18) Investments at December 31 total $71,519,301 and are composed of $66,384,081 in the Washington State Local Government Investment Pool and $5,135,220 in bank CDs. Total Sales Tax Receipts (page 19) Total sales tax receipts reflect State remittances through December and total $27,382,592 including general, criminal justice, and public safety taxes. This figure is $1,759,698 or 6.87% greater than the same twelve-month period in 2018. Economic Indicators (pages 20 — 22) The following economic indicators provide information pertaining to three different sources of tax revenue that provide a good gauge of the health and direction of the overall economy. 1. Sales taxes (page 20) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel / Motel taxes (page 21) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 22) provide us with a sense of real estate sales. Page 20 provides a 10-year history of general sales tax receipts (not including public safety or criminal justice) with monthly detail beginning January 2011. • Compared with calendar year 2019, 2020 collections have increased by $141,185 or 3.63%. • Tax receipts reached an all-time high in 2019 at $24,204,762, besting the previous record year of 2018 when $22,642,856 was collected. • This activity does not yet reflect the effects of COVID-19 on the economy. Page 21 provides a 10-year history of hotel/motel tax receipts with monthly detail beginning January 2011. • Compared with calendar year 2019, 2020 collections have increased by $2,552 or 3.95%. • Collections reached an all-time high in 2019 of $743,851, exceeding the previous high set in 2018 of $646,976. • This activity does not yet reflect the effects of COVID-19 on the economy. Page 22 provides a 10-year history of real estate excise tax receipts with monthly detail beginning January 2011. • Compared with calendar year 2019, 2020 collections have increased by $135,421 or 42.32%. • Collections reached an all-time high in 2018 of $3,800,432, and subsequently decreased to $3,333,549 in 2019. • This activity does not yet reflect the effects of COVID-19 on the economy. Debt Capacity and Bonds Outstanding (page 23) This page provides information on the City's debt capacity, or the dollar amount of General Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the City currently has outstanding. P:IFinancelFinance Activity Reports\Council Monthly Reports1202012020 03 31 - 2019 12 PRELIMINARY No 4.docx Page 3 • The maximum amount of G.O. bonds the City may issue is determined by the assessed value for property taxes which for 2020 is $10,200,357,539. Following the December 1, 2019 debt service payments, the City has $11,715,000 of nonvoted G.O. bonds outstanding which represents 7.66% of our nonvoted bond capacity, and 1.53% of our total debt capacity for all types of bonds. Of this amount: o $4,390,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of the 1/10 of 1 % sales tax that is collected by the Spokane Public Facilities District. o $590,000 remains on bonds issued for road and street improvements around CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected by the City. o $6,735,000 remains on bonds issued for construction of the new City Hall. The bonds are to be repaid with General Fund revenues. Street Fund Revenue Sources (pages 24 and 25) The last two charts reflect a history for the two primary sources of revenue in Street Fund #101. These include: • Page 24 provides a 10-year history of Motor Vehicle Fuel Tax collections with monthly detail beginning January 2011. o Compared with calendar year 2019, 2020 collections have decreased by $7,206 or 2.18%. o Tax receipts peaked in 2007 at just approximately $2.1 million, and subsequently decreased to a range of approximately $1,858,000 to $2,027,000 in the years 2011 through 2019. o This activity does not yet reflect the effects of COVID-19 on the economy. • Page 25 provides a 10-year history of Telephone Utility Tax collections with monthly detail beginning January 2011. o Compared with 2019, 2020 collections have decreased by $23,413 or 8.70%. Unlike tax revenues collected by the State and remitted monthly, these taxes are paid to the City directly by the service provider. Consequently there is not a "clean cutoff' in terms of when a vendor pays the tax. o Tax receipts peaked in 2009 at $3,054,473 and have decreased each year since due to what we suspect is the reduction in land lines by individual households. o The 2019 Budget was adopted with a revenue estimate of $1,600,000, and actual receipts came in at approximately $1.56 million. The 2020 Budget is set at $1,521,000, and we will closely watch actual receipts as we progress through 2020. o The City has hired a consultant to perform an audit of providers who pay the telephone utility tax. The audit will assess whether providers are accurately remitting all taxes owed to the City, and the consultant will be paid on a contingent basis out of revenues recovered from the telephone providers. Three audits have been completed, and the City has received payments totaling $398,865 which is comprised of recovered revenue plus interest and penalty fees. Per the contract with the consultant, the City paid $99,716 or 25% of the amount recovered. P:IFinancelFinance Activity Reports\Council Monthly Reports1202012020 03 31 - 2019 12 PRELIMINARY No 4.docx Page 4 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 03 31 - 2019 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2019 #001 - GENERAL FUND RECURRING ACTIVITY Budget Year Elapsed = 2019 100.00% 2019 Budget Actual Actual through Budget December December 31 Remaining % of Budget Revenues Property Tax 12,054,400 516,569 12,165,125 110,725 100.92% Sales Tax 22,917,000 4,084,399 24,204,763 1,287,763 105.62% Sales Tax - Public Safety 1,081,900 195,805 1,149,040 67,140 106.21% Sales Tax - Criminal Justice 1,944,000 345,450 2,028,789 84,789 104.36% Gambling Tax and Leasehold Excise Tax 387,000 108,675 441,673 54,673 114.13% Franchise Fees/Business Registration 1,224,000 292,059 1,215,832 (8,168) 99.33% State Shared Revenues 1,909,800 546,565 2,208,816 299,016 115.66% Fines, Forfeitures and Penalties 1,078,500 140,820 952,496 (126,004) 88.32% Community and Public Works 1,882,300 360,831 3,183,873 1,301,573 169.15% Recreation Program Revenues 628,800 7,898 731,940 103,140 116.40% Miscellaneous Department Revenue 1,500 125 21,820 20,320 1454.65% Miscellaneous & Investment Interest 358,200 205,286 1,021,655 663,455 285.22% Transfers in - #105 (h/m tax-CP advertising) 30,000 30,000 30,000 0 100.00% Total Recurring Revenues 45,497,400 6,834,482 49,355,821 3,858,421 108.48% Expenditures City Council 622,461 53,168 563,123 59,338 90.47% City Manager 964,527 96,882 888,257 76,270 92.09% City Attorney 648,756 44,645 569,424 79,332 87.77% Public Safety 25,927,488 2,352,471 24,703,542 1,223,946 95.28% Deputy City Manager 271,044 18,651 270,453 591 99.78% Finance / IT 1,427,700 104,154 1,296,430 131,270 90.81% Human Resources 305,843 29,137 293,330 12,513 95.91% City Hall Operations and Maintenance 291,894 32,412 275,992 15,902 94.55% Community & Public Works - Engineering 1,841,617 174,193 1,703,086 138,531 92.48% Community & Public Works - Econ Dev 1,030,737 94,038 917,138 113,599 88.98% Community & Public Works - Bldg & Plan 2,281,474 204,892 2,177,093 104,381 95.42% Parks & Rec - Administration 340,120 38,990 326,028 14,092 95.86% Parks & Rec - Maintenance 893,500 207,106 935,755 (42,255) 104.73% Parks & Rec - Recreation 254,818 10,090 227,586 27,232 89.31 % Parks & Rec - Aquatics 491,153 63,948 515,407 (24,254) 104.94% Parks & Rec - Senior Center 102,907 1,210 18,497 84,410 17.97% Parks & Rec - CenterPlace 956,332 119,910 885,533 70,799 92.60% General Government 1,348,950 242,795 1,040,647 308,303 77.14% Transfers out - #204 ('16 L TGO bond debt service) 401,250 33,438 401,250 0 100.00% Transfers out - #309 (park capital projects) 160,000 13,333 160,000 0 100.00% Transfers out - #311 (Pavement Preservation) 972,300 81,025 972,300 0 100.00% Transfers out - #501 (CenterPlace kitchen reserve) 36,600 3,050 36,600 0 100.00% Transfers out - #502 (insurance premium) 390,000 32,500 390,000 0 100.00% Total Recurring Expenditures 41,961,471 4,052,039 39,567,471 2,394,001 94.29% Recurring Revenues Over (Under) Recurring Expenditures 3,535,929 2,782,443 9,788,351 6,252,422 Page 5 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 03 31 - 2019 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2019 #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Budget Year Elapsed = 2019 100.00% 2019 Budget Actual Actual through Budget December December 31 Remaining % of Budget Revenues Transfers in - #106 (Repymt of Solid Waste) 40,422 3,369 40,422 0 100.00% Potential Settlement Proceeds 500,000 0 0 (500,000) 0.00% FEMA/State Grant Proceeds 0 0 55 55 0.00% Miscellaneous 0 0 5,000 5,000 0.00% Total Nonrecurring Revenues 540,422 3,369 45,477 (494,945) 8.42% Expenditures General Government - IT capital replacements 107,000 0 106,517 483 99.55% Public Safety (carpet & workstation replacement) 50,000 61,468 61,468 (11,468) 122.94% Public Safety (full facility generator) 200,000 120,730 141,690 58,310 70.84% Public Safety (SV Police Athletic League Grant) 0 790 4,069 (4,069) 0.00% City Hall chamber east wall repairs 500,000 121,950 171,132 328,868 34.23% Community & Public Works (Retail Recruitment) 25,000 0 25,000 0 100.00% General Government (City Hall generator) 203,000 4,467 158,007 44,993 77.84% Transfers out - #122 (replenish reserve) 120,000 0 120,000 0 100.00% Transfers out - #309 (Browns Park & CenterPlace) 1,681,000 1,174,369 1,174,369 506,631 69.86% Transfers out - #312 7,109,300 0 7,109,300 0 100.00% Total Nonrecurring Expenditures 9,995,300 Nonrecurring Revenues Over (Under) 1,483,774 9,071,552 923,748 90.76% Nonrecurring Expenditures (9,454,878) (1,480,405) (9,026,074) 428,804 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (5,918,949) 1,302,037 762,276 6,681,225 Beginning fund balance 36,817,803 36,817,803 Ending fund balance 30,898,854 37,580,079 Page 6 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 03 31 - 2019 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2019 SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Budget Year Elapsed = 2019 100.00% 2019 Budget Actual Actual through Budget December December 31 Remaining % of Budget Revenues Telephone Utility Tax 1,600,000 251,254 1,564,054 (35,946) 97.75% Motor Vehicle Fuel (Gas) Tax 2,030,900 350,490 2,018,186 (12,714) 99.37% Multimodal Transportation 132,200 33,157 132,637 437 100.33% Right -of -Way Maintenance Fee 70,000 80,681 84,704 14,704 121.01 % Investment Interest 6,000 461 4,022 (1,978) 67.04% Miscellaneous Revenue 10,000 0 7,484 (2,516) 74.84% Total Recurring Revenues 3,849,100 716,043 3,811,087 (38,013) 99.01% Expenditures Wages / Benefits / Payroll Taxes 1,057,744 100,742 942,261 115,483 89.08% Supplies 113,300 7,577 88,657 24,643 78.25% Services & Charges 2,326,974 233,541 2,600,765 (273,791) 111.77% Snow Operations 497,200 130,534 1,044,178 (546,978) 210.01% Intergovernmental Payments 855,000 155,848 718,427 136,573 84.03% Transfers out - #501 (non -plow vehicle rental) 21,250 1,771 21,250 0 100.00% Transfers out - #501 (plow replace.) 77,929 6,494 77,929 0 100.00% Total Recurring Expenditures 4,949,397 636,506 5,493,468 (544,071) 110.99% Recurring Revenues Over (Under) Recurring Expenditures (1,100,297) 79,537 (1,682,381) (582,084) NONRECURRING ACTIVITY Revenues FEMA/State Grant Proceeds 0 0 578 578 0.00% Insurance Proceeds (traffic signal cabinet) 0 409 15,848 15,848 0.00% Transfers in - #122 120,000 0 120,000 0 100.00% Transfers in - #312 907,544 75,629 907,544 0 100.00% Total Nonrecurring Revenues 1,027,544 76,037 1,043,971 16,427 101.60% Expenditures Spare Traffic Signal Equipment 68,000 9,200 70,599 (2,599) 103.82% Trailer for Sidewalk Snow Removal 0 7,295 7,295 (7,295) 0.00% Emergency Traffic Control Repairs 0 0 5,618 (5,618) 0.00% Total Nonrecurring Expenditures 68,000 16,496 83,512 (15,512) 122.81% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures 959,544 59,542 960,459 915 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (140,753) 139,079 (721,922) (581,169) Beginning fund balance 784,972 784,972 Ending fund balance 644,219 63,050 #103 - PATHS & TRAILS Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest 8,800 1,478 8,512 (288) 96.73% 400 34 186 (214) 46.54% Total revenues 9,200 1,512 8,698 (502) 94.55% Expenditures Capital Outlay 0 Transfers out - #309 (Appleway Trail - Sullivan to C 0 0 0 0 0.00% 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 9,200 Beginning fund balance 5,417 Ending fund balance 14,617 1,512 8,698 (502) 5,417 14,115 Page 7 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 03 31 - 2019 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2019 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2019 100.00% 2019 Budget Actual Actual through Budget December December 31 Remaining % of Budget #104 - TOURISM FACILITIES HOTEL/MOTEL TAX FUND Revenues Tourism Facilities Hotel/Motel Tax 390,000 62,913 454,283 64,283 116.48% Investment Interest 7,000 6,772 43,589 36,589 622.70% Transfers in - #105 275,000 0 275,000 0 100.00% Total revenues Expenditures Capital Expenditures Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax Investment Interest 672,000 69,685 772,872 100,872 115.01% 0 0 0 0 0.00% 0 0 0 0 0.00% 672,000 69,685 772,872 100,872 1,918,072 1,918,072 2,590,072 2,690,944 600,000 100,927 743,852 143,852 123.98% 2,000 1,482 8,459 6,459 422.97% Total revenues 602,000 102,409 752,311 150,311 124.97% Expenditures Transfers out - #001 30,000 30,000 30,000 0 100.00% Transfers out - #104 275,000 0 275,000 0 100.00% Tourism Promotion 242,000 80,522 207,000 35,000 85.54% Total expenditures 547,000 110,522 512,000 Revenues over (under) expenditures 55,000 (8,113) 240,311 Beginning fund balance 277,929 277,929 Ending fund balance 332,929 518,240 #106 - SOLID WASTE Revenues Solid Waste Administrative Fees Solid Waste Road Wear Fee Investment Interest Total revenues 225,000 1,500,000 1,300 45,607 248,810 5,036 252,396 1,513,532 24,752 35,000 93.60% 115,311 (27,396) 112.18% (13,532) 100.90% (23,452) 1904.02% 1,726,300 299,454 1,790,680 (64,380) 103.73% Expenditures Transfers out - #001 40,422 3,369 40,422 0 100.00% Transfers out - #311 1,608,028 1,414,391 1,414,391 193,637 87.96% Education & Contract Administration 185,878 3,580 33,407 152,471 17.97% Total expenditures 1,834,328 1,421,340 1,488,220 346,108 81.13% Revenues over (under) expenditures (108,028) (1,121,886) 302,460 (410,488) Beginning fund balance 431,359 431,359 Ending fund balance 323,331 733,819 Page 8 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 03 31 - 2019 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2019 SPECIAL REVENUE FUNDS - continued #107 - PEG FUND Revenues Comcast PEG Contribution Investment Interest Total revenues Budget Year Elapsed = 2019 100.00% 2019 Budget Actual Actual through Budget December December 31 Remaining % of Budget 76,000 19,849 79,498 (3,498) 104.60% 0 276 2,096 (2,096) 0.00% 76,000 20,125 81,594 (5,594) 107.36% Expenditures PEG Reimbursement - CMTV 40,100 0 37,256 2,844 92.91% Capital Outlay 31,000 0 915 30,085 2.95% Total expenditures 71,100 0 38,170 32,930 53.69% Revenues over (under) expenditures 4,900 20,125 43,424 (38,524) Beginning fund balance 84,831 84,831 Ending fund balance 89,731 128,255 #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest Transfers in 0 0 o o 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 300,000 300,000 Ending fund balance 300,000 300,000 #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest Transfers in 0 0 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 5,500,000 5,500,000 Ending fund balance 5,500,000 5,500,000 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 5,000 1,330 9,899 4,899 197.98% Transfers in - #001 120,000 0 120,000 0 100.00% Grant proceeds - Windstorm Cleanup 0 0 10,366 10,366 0.00% Subtotal revenues 125,000 1,330 140,265 15,265 112.21 % Expenditures Snow removal expenses 500,000 0 0 500,000 0.00% Transfers out - #101 120,000 0 120,000 0 100.00% Total expenditures 620,000 0 120,000 500,000 19.35% Revenues over (under) expenditures (495,000) 1,330 20,265 (484,735) Beginning fund balance 503,070 503,070 Ending fund balance 8,070 523,335 Page 9 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 03 31 - 2019 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2019 DEBT SERVICE FUNDS Budget Year Elapsed = 2019 100.00% 2019 Budget Actual Actual through Budget December December 31 Remaining % of Budget #204 - DEBT SERVICE FUND Revenues Spokane Public Facilities District 432,150 0 432,150 0 100.00% Transfers in - #001 401,250 33,438 401,250 0 100.00% Transfers in - #301 82,475 6,873 82,475 0 100.00% Transfers in - #302 82,475 6,873 82,475 0 100.00% Total revenues 998,350 47,183 998,350 0 100.00% Expenditures Debt Service Payments - CenterPlace 432,150 0 432,150 0 100.00% Debt Service Payments - Roads 164,950 0 164,950 0 100.00% Debt Service Payments -'16 LTGO Bond 401,250 0 401,250 0 100.00% Total expenditures 998,350 0 998,350 0 100.00% Revenues over (under) expenditures 0 47,183 0 Beginning fund balance 0 0 Ending fund balance 0 0 0 Page 10 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 03 31 - 2019 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2019 CAPITAL PROJECTS FUNDS #301 - CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues Budget Year Elapsed = 2019 100.00% 2019 Budget Actual Actual through Budget December December 31 Remaining % of Budget 1,400,000 267,763 1,695,344 295,344 121.10% 22,000 9,191 61,382 39,382 279.01% 1,422,000 276,954 1,756,726 334,726 123.54% Expenditures Transfers out - #204 82,475 6,873 82,475 0 100.00% Transfers out - #303 475,736 (167,771) 517,107 (41,371) 108.70% Transfers out - #311 (pavement preservation) 734,300 734,300 734,300 0 100.00% Transfers out - #314 451,053 55,946 104,918 346,135 23.26% Total expenditures 1,743,564 629,348 1,438,800 304,764 82.52% Revenues over (under) expenditures (321,564) (352,394) 317,926 29,963 Beginning fund balance 2,480,268 2,480,268 Ending fund balance 2,158,704 2,798,194 #302 - SPECIAL CAPITAL PROJECTS FUND Revenues REET 2 - Taxes 1,400,000 267,763 1,695,344 295,344 121.10% Investment Interest 25,000 12,969 80,784 55,784 323.13% Total revenues 1,425,000 280,732 1,776,128 351,128 124.64% Expenditures Transfers out - #204 82,475 6,873 82,475 0 100.00% Transfers out - #303 355,587 136,708 (192,297) 547,884-54.08% Transfers out - #311 (pavement preservation) 734,300 734,300 734,300 0 100.00% Total expenditures 1,172,362 877,881 624,478 547,884 53.27% Revenues over (under) expenditures Beginning fund balance Ending fund balance 252,638 (597,149) 1,151,650 3,240,220 3,240,220 3,492,858 4,391,870 (196,756) Page 11 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 03 31 - 2019 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2019 CAPITAL PROJECTS FUNDS -continued Budget Year Elapsed = 2019 100.00% 2019 Budget Actual Actual through Budget December December 31 Remaining % of Budget #303 STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 3,982,328 375,961 2,783,332 (1,198,996) 69.89% Developer Contribution 988,221 228,953 228,953 (759,268) 23.17% Transfers in - #301 475,736 (167,771) 517,107 41,371 108.70% Transfers in - #302 355,587 136,708 (192,297) (547,884)-54.08% Transfers in - #312 3,331,798 1,999,130 1,999,130 (1,332,668) 60.00% Investment Interest 0 0 586 586 0.00% Total revenues 9,133,670 2,572,980 5,336,811 (3,796,859) 58.43% Expenditures 069 Park Road Reconstruction #2 0 0 285,164 (285,164) 0.00% 123 Mission Ave - Flora to Barker 28,791 1,905 30,696 (1,905) 106.62% 142 Broadway @ Argonne/Mullan 585 0 14,544 (13,959) 2486.18% 166 Pines Rd. (SR27) & Grace Ave. Int. Safety 5,000 0 1,444 3,556 28.87% 201 ITS Infill Project Phase 1 (PE Start 2014) 5,000 0 1,397 3,603 27.94% 205 Sprague/Barker Intersection Improvement 53,102 2,955 24,770 28,332 46.65% 247 8th & Carnahan Intersection Improvements 0 0 (155) 155 0.00% 249 Sullivan & Wellesley Intersection 80,000 25,461 93,804 (13,804) 117.25% 251 Euclid Ave Reconstruction Project 5,000 2,408 5,111 (111) 102.21% 259 North Sullivan ITS Project 63,698 9,825 27,581 36,117 43.30% 265 Wellesley Sidewalk Project 591,125 1,006 542,277 48,848 91.74% 267 Mission Ave Sidewalk 406,881 52 279,348 127,533 68.66% 273 Barker/I-90 Interchange 810,000 124,973 331,345 478,655 40.91% 275 Barker Rd Widening - River to Euclid 270,857 24,595 50,942 219,915 18.81 % 276 Barker Rd Widening - Euclid to Trent 2,591,060 397,659 2,210,790 380,270 85.32% 278 Wilbur Sidewalk - Boone to Broadway 415,367 136 400,578 14,789 96.44% 279 Know Ave Sidewalk: Hutchinson to Sargent 361,619 3,055 339,689 21,930 93.94% 281 Highland Estates Connector 46,000 0 17,396 28,604 37.82% 287 University Pres - Dishman Mica to 16th 79,000 0 80,908 (1,908) 102.42% 291 Adams Sidewalk Infill Project 62,406 2,809 22,666 39,740 36.32% 292 Mullan Preservation: Broadway -Mission 0 3,667 3,667 (3,667) 0.00% 293 2018 CSS Citywide Reflective Signal BP 23,250 840 6,849 16,401 29.46% 294 Citywide Reflective Post Panels 5,200 928 3,661 1,539 70.40% 295 Garland Avenue Extension 1,950,000 265,946 407,628 1,542,372 20.90% 299 Argonne Rd Concrete Pvmt Indiana to Mont 48,000 18,043 33,512 14,488 69.82% 300 Pines & Mission Intersection Improvements 72,000 9,104 11,993 60,007 16.66% 301 Park & Mission Intersection Improvements 112,750 0 508 112,242 0.45% 302 Ella Sidewalk: Broadway to Alki 30,979 11,191 21,901 9,078 70.70% 303 S. Conklin Road Sidewalk 16,000 8,470 14,950 1,050 93.44% Small Works Projects 0 0 71,486 (71,486) 0.00% Contingency 1,000,000 0 0 1,000,000 0.00% Total expenditures 9,133,670 915,027 5,336,450 3,797,220 Revenues over (under) expenditures 0 1,657,953 361 (7,594,079) Beginning fund balance 67,041 67,041 Ending fund balance 67,041 67,402 Note: Work performed in the Street Capital Projects Fund for preservation projects is for items such as sidewalk upgrades that were bid with the pavement preservation work. 58.43% Page 12 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 03 31 - 2019 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2019 CAPITAL PROJECTS FUNDS -continued Budget Year Elapsed = 2019 100.00% 2019 Budget Actual Actual through Budget December December 31 Remaining % of Budget #309 - PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 2,704,460 3,846 1,114,049 (1,590,411) 41.19% Transfers in - #001 1,841,000 1,187,702 1,334,369 (506,631) 72.48% Transfers in - #312 311,238 178,977 262,599 (48,639) 84.37% Investment Interest 0 0 83 83 0.00% Total revenues 4,856,698 1,370,525 2,711,100 (2,145,598) 55.82% Expenditures 237 Appleway Trail - Sullivan to Corbin 16,791 0 16,791 0 100.00% 268 Appleway Trail - Evergreen to Sullivan 2,365,521 190,418 756,028 1,609,493 31.96% 280 Appleway Trail Amenities: Univ. - Pines 687,515 122 679,259 8,256 98.80% 282 Browns Park Sand Volleyball Courts 1,249 0 1,249 0 99.99% 296 Browns Park 2019 Construction Improvements 1,160,000 819,214 1,038,701 121,299 89.54% 304 CenterPlace West Lawn Phase 2 500,000 46,004 113,419 386,581 22.68% 305 CenterPlace Roof Repair 21,000 4,374 9,288 11,712 44.23% 306 Discovery Playground Surface Repair 40,000 0 20,061 19,939 50.15% 307 Edgecliff Park Swings 37,000 36,973 36,973 27 99.93% Total expenditures 4,829,076 1,097,105 2,671,767 Revenues over (under) expenditures 27,622 273,420 39,333 Beginning fund balance 39,294 39,294 Ending fund balance 66,916 78,627 #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 2,157,309 (4,302,907) 55.33% 9,000 2,223 16,700 7,700 185.56% Total revenues 9,000 2,223 16,700 7,700 185.56% Expenditures Transfers out 18,452 18,452 18,452 0 100.00% Total expenditures 18,452 18,452 18,452 0 100.00% Revenues over (under) expenditures (9,452) (16,229) (1,752) 7,700 Beginning fund balance 857,737 857,737 Ending fund balance 848,285 855,985 Note: The fund balance includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. Page 13 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 03 31 - 2019 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2019 CAPITAL PROJECTS FUNDS -continued Budget Year Elapsed = 2019 100.00% 2019 Budget Actual Actual through Budget December December 31 Remaining % of Budget #311 - PAVEMENT PRESERVATION FUND Revenues Transfers in - #001 972,300 81,025 972,300 0 100.00% Transfers in - #106 1,608,028 1,414,391 1,414,391 (193,637) 87.96% Transfers in - #301 734,300 734,300 734,300 0 100.00% Transfers in - #302 734,300 734,300 734,300 0 100.00% Grant Proceeds 2,869,227 25,973 2,398,330 (470,897) 83.59% Developer Contribution 1,140,000 17,293 1,267,575 127,575 111.19% Investment Interest 0 1,256 49,593 49,593 0.00% Total revenues 8,058,155 3,008,538 7,570,789 (487,366) 93.95% Expenditures Pre -Project GeoTech Services 50,000 0 22,125 27,875 44.25% Pavement Preservation 9,259,821 0 0 9,259,821 0.00% 248 Sprague Street Pres - Sullivan to Corbin 0 0 7,324 (7,324) 0.00% 252 Argonne Resurfacing: Broadway to Indiana 0 0 692,886 (692,886) 0.00% 254 Mission - McDonald to Evergreen 0 915 3,461 (3,461) 0.00% 256 University Rd Pres - 24th to Dishman Mica 0 0 2,831 (2,831) 0.00% 257 University Rd Pres - 16th to 24th 0 0 3,009 (3,009) 0.00% 267 Mission SW - Bowdish to Union 0 491 881,978 (881,978) 0.00% 269 Evergreen - Mission Connector to Indiana 0 2,309 811,273 (811,273) 0.00% 284 Argonne Rd. Pres - Valleyway to Broadway 0 3,987 223,901 (223,901) 0.00% 285 Indiana Ave Pres - Evergreen to Sullivan 0 25,538 67,863 (67,863) 0.00% 286 Broadway Preservation: Havana to Fancher 0 685 20,526 (20,526) 0.00% 287 University Pres - Dishman Mica to 16th 0 9,985 3,513,415 (3,513,415) 0.00% 290 2019 Local Access Streets (Midilome) 0 11,355 1,414,391 (1,414,391) 0.00% 292 Mullen Preservation: Broadway -Mission 0 3,753 19,357 (19,357) 0.00% 297 2019 SCWD#3 Street Preservation 0 22,202 292,199 (292,199) 0.00% Total expenditures 9,309,821 81,220 7,976,540 1,333,281 85.68% Revenues over (under) expenditures (1,251,666) 2,927,318 (405,751) (1,820,647) Beginning fund balance 4,637,315 4,637,315 Ending fund balance 3,385,649 4,231,564 #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 7,109,300 0 7,109,300 0 100.00% Transfers in - #310 18,452 18,452 18,452 0 100.00% Transfers in - #313 88,590 88,589 88,589 (1) 100.00% Investment Interest 50,000 38,147 225,909 175,909 451.82% Total revenues 7,266,342 145,187 7,442,249 175,907 102.42% Expenditures Transfers out - #101 907,544 75,629 907,544 0 100.00% Transfers out - #303 3,331,798 1,999,130 1,999,130 1,332,668 60.00% Transfers out - #309 311,238 178,977 262,599 48,639 84.37% Land Acquisitions 1,070,700 0 311,080 759,620 29.05% Total expenditures 5,621,280 2,253,735 3,480,353 2,140,927 61.91% Revenues over (under) expenditures 1,645,062 (2,108,548) 3,961,896 (1,965,020) Beginning fund balance 8,974,920 8,974,920 Ending fund balance 10,619,982 12,936,816 Page 14 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 03 31 - 2019 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2019 CAPITAL PROJECTS FUNDS -continued Budget Year Elapsed = 2019 100.00% 2019 Budget Actual Actual through Budget December December 31 Remaining % of Budget #313 - CITY HALL CONSTRUCTION FUND Revenues Investment Interest 954 0 953 (1) 99.88% Total revenues 954 0 953 (1) 99.88% Expenditures Transfers out - #312 88,590 88,589 88,589 1 100.00% Total expenditures 88,590 88,589 88,589 1 100.00% Revenues over (under) expenditures (87,636) (88,589) (87,636) (2) Beginning fund balance 87,636 87,636 Ending fund balance 0 0 #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds 2,954,923 111,093 1,447,398 (1,507,525) 48.98% Investment Interest 0 2,286 15,883 15,883 0.00% Transfers in - #301 451,053 55,946 104,918 (346,135) 23.26% Total revenues 3,405,976 169,325 1,568,199 (1,837,777) 46.04% Expenditures 143 Barker Rd/BNSF Grade Separation 3,405,976 245,188 1,552,316 1,853,660 45.58% 223 Pines Rd Underpass 900,000 7,532 43,717 856,283 4.86% Total expenditures 4,305,976 252,720 1,596,033 Revenues over (under) expenditures (900,000) (83,395) (27,834) Beginning fund balance 1,036,472 1,036,472 Ending fund balance 136,472 1,008,638 2,709,943 (4,547,720) 37.07% Page 15 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 03 31 - 2019 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2019 ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest Budget Year Elapsed = 2019 100.00% 2019 Budget Actual Actual through Budget December December 31 Remaining % of Budget 1,890,000 94,520 1,936,362 46,362 102.45% 20,000 6,536 48,642 28,642 243.21% Total Recurring Revenues 1,910,000 101,056 1,985,004 75,004 103.93% Expenditures Wages / Benefits / Payroll Taxes 502,325 38,095 436,115 66,210 86.82% Supplies 10,700 2,542 16,956 (6,256) 158.47% Services & Charges 1,236,575 129,696 1,123,096 113,479 90.82% Intergovernmental Payments 37,500 19,536 37,984 (484) 101.29% Vehicle Rentals - #501 12,750 1,063 12,750 0 100.00% Office Furniture & Equipment 0 (491) 0 0 0.00% Total Recurring Expenditures 1,799,850 190,440 1,626,901 172,949 90.39% Recurring Revenues Over (Under) Recurring Expenditures 110,150 (89,384) 358,103 247,953 NONRECURRING ACTIVITY Revenues Grant Proceeds 106,000 0 58,746 (47,254) 55.42% Total Nonrecurring Revenues 106,000 0 58,746 (47,254) 55.42% Expenditures Capital - various projects 340,160 0 146,761 193,399 43.14% 193 Effectiveness Study 10,000 0 0 10,000 0.00% 252 Argonne Resurfacing: Broadway to Mission 0 0 51,701 (51,701) 0.00% 265 Wellesley Sidewalk Project 60,000 0 53,471 6,529 89.12% 278 Wilbur Sidewalk - Boone to Broadway 24,600 0 50,752 (26,152) 206.31% 279 Knox Ave Sidewalk: Hutchinson to Sargent 25,240 0 105,377 (80,137) 417.50% 284 Argonne Rd. Pres - Valleyway to Broadway 0 1,150 1,150 (1,150) 0.00% 285 Indiana Ave Pres - Evergreen to Sullivan 0 5,078 5,547 (5,547) 0.00% 287 University Pres - Dishman-Mica to 16th 0 0 8,826 (8,826) 0.00% Watershed Studies 100,000 22,233 48,576 51,424 48.58% Total Nonrecurring Expenditures 560,000 Nonrecurring Revenues Over (Under) 28,462 472,161 87,839 84.31% Nonrecurring Expenditures (454,000) (28,462) (413,415) 40,585 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (343,850) (117,846) (55,312) 288,538 Beginning working capital 2,216,210 2,216,210 Ending working capital 1,872,360 2,160,898 Note: Work performed in the Stormwater Fund for preservation projects is for stormwater improvements that were bid with the pavement preservation work. #403 - AQUIFER PROTECTION AREA Revenues Spokane County 460,000 206,103 469,429 9,429 102.05% Grant Proceeds 317,200 0 101,715 (215,485) 32.07% Investment Interest 10,000 4,802 37,329 27,329 373.29% Total revenues Expenditures Capital - various projects Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital 787,200 210,905 608,473 (178,727) 77.30% 832,600 20,693 330,179 502,421 39.66% 832,600 (45,400) 1,840,005 20,693 190,212 330,179 502,421 39.66% 278,294 (681,148) 1,840,005 1,794,605 2,118,299 Page 16 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 03 31 - 2019 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2019 INTERNAL SERVICE FUNDS Budget Year Elapsed = 2019 100.00% 2019 Budget Actual Actual through Budget December December 31 Remaining % of Budget #501 - ER&R FUND Revenues Interfund vehicle lease - #001 30,000 2,500 30,000 0 100.00% Interfund vehicle lease - #101 21,250 1,771 21,250 0 100.00% Interfund vehicle lease - #101 (plow replace) 77,929 6,494 77,929 0 100.00% Interfund vehicle lease - #402 12,750 1,063 12,750 0 100.00% Transfers in - #001 (CenterPlace kitchen reserve) 36,600 3,050 36,600 0 100.00% Investment Interest 9,500 3,797 26,715 17,215 281.21% Total revenues 188,029 18,674 205,244 17,215 109.16% Expenditures Equipment Repair & Maintenance 20,000 0 2,503 17,497 12.51 % Total expenditures 20,000 0 2,503 17,497 12.51% Revenues over (under) expenditures 168,029 18,674 202,741 (283) Beginning working capital 1,290,971 1,290,971 Ending working capital 1,459,000 1,493,712 #502 - RISK MANAGEMENT FUND Revenues Investment Interest Transfers in - #001 0 705 2,124 2,124 0.00% 390,000 32,500 390,000 0 100.00% Total revenues 390,000 33,205 392,124 2,124 100.54% Expenditures Auto & Property Insurance 390,000 0 349,527 40,473 89.62% Equipment Repair & Maintenance 0 0 (733) 733 0.00% Unemployment Claims 0 1,277 31,105 (31,105) 0.00% Total expenditures 390,000 1,277 379,899 10,101 97.41% Revenues over (under) expenditures 0 31,928 12,225 (7,977) Beginning working capital 263,778 263,778 Ending working capital 263,778 276,003 SUMMARY FOR ALL FUNDS Total of Revenues for all Funds 94,082,340 16,361,934 90,230,373 Per Revenue Status Report 94,082,340 16,361,934 90,230,373 Difference - - Total of Expenditures for all Funds Per Expenditure Status Report 100,870,187 100,870,187 14,175,624 14,175,624 83,415,847 83,415,847 Total Capital expenditures (included in total expenditures) 29,470,143 2,562,629 18,836,102 Page 17 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 03 31 - 2019 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Investment Report For the Twelve -Month Period Ended December 31, 2019 Beginning Deposits Withdrawls Interest Jan'20 Accrued Interest Receivable Ending 001 General Fund 101 Street Fund 103 Trails & Paths 104 Tourism Facilities Hotel/Motel 105 Hotel/Motel 106 Solid Waste Fund 107 PEG Fund 120 CenterPlace Operating Reserve 121 Service Level Stabilization Reserve 122 Winter Weather Reserve 301 Capital Projects 302 Special Capital Projects 303 Street Capital Projects Fund 309 Parks Capital Project 310 Civic Buildings Capital Projects 311 Pavement Preservation 312 Capital Reserve Fund 313 City Hall Construction Fund 314 Railroad Grade Separation Projects 402 Stormwater Management 403 Aquifer Protection Fund 501 Equipment Rental & Replacement 502 Risk Management "Local Government Investment Pool 4/21/2020 LGI P" NW Bank CD #2068 UMPQUA CD #0689 Total Investments $ 69,525,438.71 $ 2, 956, 432.82 (6, 200, 000.00) 199, 409.48 (97,200.52) 3, 000, 000.00 $ 2, 045, 830.26 $ 60,146,128.50 0.00 0.00 2,956,432.82 0.00 0.00 (6,200,000.00) 33,287.68 56,102.16 288,799.32 0.00 0.00 (97,200.52) $ 66, 384, 080.49 $ 3, 033, 287.68 $ 2,101, 932.42 $ 71, 519, 300.59 matures: 7/23/2020 rate: 2.50% 11/15/2020 1.75% Balance Earnings Current Period Year to date Budget $ 33,627,137.13 153,413.33 11, 390.26 2, 254, 539.07 493, 386.59 1, 676, 620.31 91,728.91 0.00 5, 500, 000.00 442, 827.38 3, 059, 584.90 4, 317, 398.22 0.00 0.00 739,916.58 418,150.95 12,699,119.32 0.00 761, 042.45 2,175,796.02 1, 598, 669.49 1, 263, 954.99 234,624.69 $ 191,497.32 460.83 34.22 6,772.36 1,482.07 5,036.36 275.54 0.00 0.00 1,330.19 9,190.61 12, 968.93 0.00 0.00 2,222.62 1,256.07 38,146.56 0.00 2,286.08 6,535.82 4,802.20 3,796.76 704.78 916,684.35 4,022.12 186.16 43, 589.15 8,459.30 24, 752.20 2,095.79 0.00 0.00 9,898.79 61, 382.00 80, 783.67 586.08 83.02 16, 700.03 49, 593.10 225, 908.51 952.83 15, 882.85 48, 641.64 37, 329.34 26, 714.53 2,123.90 $ 300,000.00 6,000.00 400.00 7,000.00 2,000.00 1,300.00 0.00 0.00 0.00 5,000.00 22, 000.00 25,000.00 0.00 0.00 9,000.00 0.00 50,000.00 954.00 0.00 20, 000.00 10, 000.00 9,500.00 0.00 $ 71,519,300.59 $ 288,799.32 $ 1,576,369.36 $ 468,154.00 Page 18 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 03 31 - 2019 12 PRELIMINARY No 4 CITY OF SPOKANE VALLEY, WA Sales Tax Receipts For the Twelve -Month Period Ended December 31, 2019 Month Received 2018 2019 4/21/2020 Difference 0/0 February 2,353,128.35 2,530,639.23 177,510.88 7.54% March 1,744,900.00 1,861,849.29 116,949.29 6.70% April 1,757,754.18 1,758,550.64 796.46 0.05% May 2,173,916.87 2,208,350.09 34,433.22 1.58% June 1,991,560.58 2,200,987.91 209,427.33 10.52% July 2,115,585.73 2,333,320.72 217,734.99 10.29% August 2,328,306.22 2,530,196.67 201,890.45 8.67% September 2,238,047.38 2,405,945.26 167,897.88 7.50% October 2,280,671.98 2,504,583.31 223,911.33 9.82% November 2,272,076.06 2,422,514.22 150,438.16 6.62% December 2,196,294.60 2,341,644.57 145,349.97 6.62% January 2,170,652.01 2,284,009.79 113,357.78 5.22% 25,622,893.96 27,382,591.70 25,622,893.96 27,382,591.70 1,759,697.74 6.87% Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.9%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.9% tax rate to the agencies is as follows: - State of Washington 6.50% - City of Spokane Valley 0.85% - Spokane County 0.15% - Spokane Public Facilities District 0.10% * - Criminal Justice 0.10% - Public Safety 0.10% * 2.40% local tax - Juvenile Jail 0.10% * - Mental Health 0.10% * - Law Enforcement Communications 0.10% * - Spokane Transit Authority 0.80% * 8.90% * Indicates voter approved sales taxes In addition to the .85% reported above that the City receives, we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county -wide and of the total collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety: The tax is assessed county -wide and of the total collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. Page 19 0 0 CO CO 0 O r 0 N a) O) Ol P:\Finance\Finance Activity Reports\Tax Revenue\Sales Tax\2020\sales tax collections 2020 0 N 0 N co CD i O } N Lu J 0) J � • ' O > C.L. W O Z YN L a 0 co Ci) X W O • ' 2 O c u 2019 to 2020 a) U C a) a) 0 ER 0 N 0 N 0) 0 N 00 0 N 0 N 0 0 N LO) 0 N 0 N co 0 N N 0 N 0 N G)) N N CO- N— N LO60) CO CO MLO CO N r N N- 00 r O LO) O 0 0 CO - NI" V N CO N N— N N N— LO) • N CO- O• . O LLO)O N N— M 0 N N U• ) 0) 0 O M LO) N N CO M CO - CO N— CO M O M N M N 0) M U) r 0 CO M I� O r (.0 0) r (9 V N M N M CO N— r CS) CO CO 0) 6• ) 00 0 LO O CO N- ✓ l LO) N— O O V 7 7 C OS • Li LO) 00 0 LO) O co 0 LO) 0 LO) O) 00 00 M 0 0 0 co co 0 N CO CO C) O 0 0) co - CO N N O) N 0) N N 0 CO - CO N 0 CO 0 O CO N- CO N 0) 0) LO) N LO) 0 0 LO) N Collected to date 0 0 0 0 0 0 0 0 0 0 LO) 0 N r N CO LO) V LO) r r N— CO V LO) r CO 0 0) N V N 0 M 0 LO O LO CO 0 LO CO r • N • N • M V • V • 0) S0) 0) O N N- N N- 0 LO)6O 0 N— N— N— N N • N • N • N • N • N N N— CO LO) N CO NY CO0) CO N- N— N 0 N— 0 U) 0 N— CO CO V V CO N • N— (6 0 • 0• ) LO LO CO - CO N CO r LO) CO 0 N LO) 6) r CO 0 0) 0 0 0) 0) N— N— N— N— N N— N N V M N—M N 60) 000 CCO r a00 CO U) N— U) 0 CO CO 0 CO 0) CO CO (.0 LO) M r V 6) (.0 LO) M r LO r U) CO U) CO r CO O M V Mr N 0 0) LO CO CO M 6) N— 0 0 M 6) 6)N— CO- O • CO • CO CO CO N • N• V r V 0 V r V N LO 0 0 LO O r r CO CO 0 (.0 LNO) 60) 0 0 CO 0 0 N N O N 0 r V V r 0) CO 0 6) LO) N • M • M • CO- V • M • CO- 0 • N— N V (.0r CO O 0 V - 6) 0 CO N 0 M V 0 O M LO) LO) LO) r M 0 LO) 6) O LO) 6) LO) 0 M r LO) N LO) o CO 0 • N• LO- LO- N• V • CO- M- O V 0 0 V r LO 6) N CO N V V V LO LO LO LO V M N— 00M (3)O V M CO 0 N N (( ) V aO V aO N LO N—M O N- 00 CO- 0 • 0• ) V • LO) CO 6• ) N • CO- NY LO) N CO N 0 0 M 0 0 N—M M M V V V V M V M N 0 (.0 CO M M 0 0) M N (.0 r 0 r N M CO CO (.0 U) U) r (.0 LO LO r r • V • 0 • N • 0• ) (6 CO- 0• ) M (.0 r r 0) 0 0) CO LO) V N O N N—N M N M M M M COa00 M 0 (() O O r M ON N r N CO LO) V N 6) 0) LO) V • r • CO- N • 0 • V • N N - CO CO V M r 0• ) 6) O 0LO 0 r 0 O N 0 M V V N M 0 r 0 NY- 0 r O 0) N N N LO0 CO 0) N N— NY CO (.0 CO N O N N M 0 0) N- - CO CO0 - O N 0) 0 O LO) COCO CO NI" O 00 CO 0 LO) O CO- O M 00 N CO 0 0 0 O 0 V0)- NY r 0 r - 0 0 0 (--- CO O LO N 0 LO) r 0 M 0 N O ✓ N LO) O O V 0 O 0 LO N- 00 N V V O U) N 0 CO 0 N N 0 N-- CO N 0 LO) 0) O 0 co O CO M N 0) 0 0 0 00 0 00 LO) co 00 0 0 LO) 0 co co co N O 0 0 rn 7 ID C W a) O O N r _o ID C) N O i • >, c >, 0 Q 0> U p 7,9 (CS 0_O, 7 a) U O a) H oo U 2<2 <ci)Oz0 < co co (6 (6 CO C C O co O N N 0 r 00 0 c r 0 00 0 0 L) 0 O O 0) 0 r M 0 O 0 0 N 0) c co 00 r 0 0 V 0 0 N r 0 co co 00 LO) N— a) a) U a) O ra O a R 0 O L6 C 0 O 0 0) V 0 0) 0) 0) 0 0 Lcc) 00 0 0 LO) a) LL _c O) O O O O O O O O O O 0 O O O O O O O O 0 O O O O O O O O O Ln O Lf) O Lf) O Lf) O Lf) a a m m N N r-i c-i 0 P:\Finance\Finance Activity Reports\Tax Revenue\Lodging Tax\2020\105 hotel motel tax 2020 O 0 0 0) 0 U 0 .8 ER 0 0 0) O 00 O N O 0 O O O O O O 0 00 (O M OD V � M (0 0 CO N 0 0 N- CO Cr) (0 (O N 00 00 N— N- M CO N CO LO I- I� W 00 00 N N O 0 N- (3) N I� I� 0 N N I.- CO CO N- CO N- C) N M N- 0 N— N N (0 N V 0 (0 CO- N N (0 (0 CO N- N— (3) V (0 N N N (3) ((0 N N N_ M N I� N N N mco N LL U co N 0 0 co 0 (0 0 O 0 lf') O O lf') O 0 0 0) O N 0) lf) 0 0 (0 0) 0) O O Total Collections O O O O O O 0 O O O 0LO 0) N N M M N IN N- O LO I� 0 0 (0 Cr) N 0 O 0) CO- CO- V 0) 0) 0) LO LO N.-00 d) d) LO CO V I- 00 0 00 CO W CO 0 CO I� V CO CO 0 N 0 CO 0) CO I� O OD M 0 OD CO CO N N— 0) 0) . 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V (N 0 N- N V MM I� (3) In CO N— CO N- CO (0 N I� O O 0 CO- O CO- N() N V V V LO 0 I� V V CO LO (n O CON 0 N O) 0) O M O N V (3) CO N N 0 M In N N- M N V CO- 0) O- N (n M V (0 (0 0 V M M N—O C) N N 00 00 (3) M N—M 0) O N—(0 O N M N O N - M V 0) O M LO V CO- M 0) I� CO- 0) I� N N M M V V (0 (0 M M M M 0 N 0 I- 0 0 O 0 0 00 0 CO- 0 (0 CO 0 I.- 0 0) 0 CO- 0 l(0 000 0 0 0) 0 0 O- N- CO 0 (0 V 0 I� 0 CO 0 CO- O 0l0 M 0 N 0 0 l0 l0 0 0 N 0 0) CO 0 0 N 0 CO 0 OO LO 0) 0 0 0 0 OCO O V V CO 0 CO 0 (0 0 V V (0 CO 0 0 (0 0) 0 0 0) 0 00 0 0 (0 0) d) N N .8 (6 (6 O C C 0 00 d) cv 0 0 0 CO 0 00 0 Lci 0 O .8 0 0 00 Lc) 0 M .8 M .8 0) d) U') O 0 N O d) U') 00 0 0 .8 N 0 N 0 00 O 0 0) 0 00 0) 0 0 00 0) m 7 N N O Q O m N as U i C w N Q C N (p D O C O O C 73 U i U U p COO _0N N CO .c N 0)LL N N N O Ill 7 0 N- n v E s s U 00 m c°) m — T° o o o ° t m 4- 0 m >. O) 02 . > U O 7 f) O U) U O 2a2-,-,a(.noz°o~0°a H 1° 0 ° 0C % of actual total collected .8 0) 00 O O 0 0 0) .8 00 0) through February Chart Reflecting History of Collections through the Month of 1II oo oo 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o o 0 0 o 0 0 o P:\Finance\Finance Activity Reports\Tax Revenue\REET\2020\301 and 302 REET for 2020 2019 to 2020 N N N O EFT 0 N 0 N O) 0 N co 0 N 0 N O 0 N 0 N 0 N 0 N N 0 N 0 N O 0 0)- 0 O I� N CO CO 0 r - (0 O) V N I� - N O 0) N N N - N 0) 0) O 0 CO N O 0) N O) IO N CO 0) O M V N � (0 V O LO CO In (0 In N O M CO In 0 cO O - CO 0 CO- (0- - 0) 0 N O) O) 0 0 O - CO CO O O) N O CO- In O O O) O O CO- O In CO CO N V (O CO 0 M N O) co 0 0 M O) M co - co co N 0 O co co O) (0 O O) O) 0 N co N N N N M N 0 uo O 0 0 Collected to date 0 0 0 0 0 0 0 0 0 0 c) CO V CO N V CO CO N I. V (0 N CO N O) In O CO M O N N (0(0In N.O lf) lf) 0) O 0) V CO CO N 0 C) N M M N V CO CO CO N M N N N I. V CO N N In N CO V O) N V N 0) 0) In CO CO V O) O V N O) O co CO- I� (V 0) V (') CO- ,- V I- O CO O CO CO CO N CO N M N N In N N 0 V CO V 0 CO In 0 O N CO M CO In N V 0) 0 0) I� 0 r r CO V (0 CO CO 0) N O) N CO- 0) N r r 0) O co co O V V I� CO 0 N r N N N V V N N N I. V CO I� 0) 0 CO CO V O M L0 0 0) 0) 0 V M C) O CO CO CO CO CO N O O O lf) (V V • CO- CO- (') CO- V N 0 0) CO V(0 O CO CO N N N N N N CO CO LO LO O) M 0 0) CO ▪ (0 I� CO In r V (0 In CO CO CO O) lf) CO- In r • N.-- CO CO (.0 V 0 N M N N CO 0 CO 0) CO (0 In r N N V I� r 0) (0 N 0 N CO I. V CO CO In M In N CO lf) co co- co- (V (V (') (V N.-- CO 0 0) 0 0 r lf) N r N N I� O 0 0 CO V 0) I� r CO N O r 0 N N • M O) O CO M N O CO- 0) co- O I- 0) M N r N.- 0 I� r CO 0) r r LO CO 0 lM CO 0) O In O O CO 0(0 O V CO- ( co V V n. co N O O O M O I- O N 0) 0) N 0 CO () I� CO CO 0) r N r N O) In CO CO CO In CO V O (0 N O lf) 0) V • O) 0) O V In 0) r N CO r N CO CO r CO Q Q Q E N Q U— 0 C >. O) Q O> U Q2Q(nOza 0) O CO 0 0 In 0- In 0 O N 0) 0 0) 0 In O C') O- M 0 M CO (0 N 0 CO 0 0 O O CO 0 CO 0 In 0 O 0 O 0 C6 N N O CO0 (0O LO CO 0 N N CO 0 In 0 - O- M 0 CV - 0) 0 0 (0 O (0 0 LO 0 CO 0 - O O I� CO O) 0 o 00 O LO- CO N.- CO - 0 In 0 I� 0 (00 CO 0) O O) M M 0 O O M O 0 O N co M co O) V O 0 O O co - es, O 0 M O co C (6 C(6 0 CO O O) o co 0 0 d) 0 CO N N o O N 0 CO O N 0 0 0 0 CO co 0 V N CO 0 2 C C -O a) O) U U .O 0 N N N 0 0 0 CO 0 CO CO 0 O N 0 O) co N 0 0 CO O) 0 0 0 O) 0 0 d) 0 0 O 0 O 0 0 Chart Reflecting History of Collections through the Month of O O 0 0 0 0 0 0 0 0 0 O O 0 0 0 0 0 0 0 0 �s. �s. �s. � n o Oo Oo Oo Oo V) 7 7 M M N N c-1 c-I P:\Finance\Finance Activity Reports\Debt Capacity\2020\debt capacity 2020 CITY OF SPOKANE VALLEY, WA Debt Capacity 4/1 /2020 2019 Assessed Value for 2020 Property Taxes 10,200,357,539 Voted (UTGO) Nonvoted (LTGO) Voted park Voted utility 1.00% of assessed value 1.50% of assessed value 2.50% of assessed value 2.50% of assessed value Maximum Outstanding Remaining Debt as of Debt ok Capacity 12/31/2018 Capacity Utilized 102,003,575 153,005,363 255,008,938 255,008,938 765,026,814 0 102,003,575 11,715,000 141,290,363 0 255,008,938 0 255,008,938 11,715,000 753,311,814 0.00% 7.66% 0.00% 0.00% 1.53% 2014 LTGO Bonds Road & LTGO Bonds Period Street 2016 LTGO Grand Ending CenterPlace Improvements Total Bonds Total 12/1/2014 Bonds 12/1/2015 Repaid - 12/1/2016 12/1/2017 12/1/2018 12/1/2019 225,000 175,000 185,000 190,000 230,000 255,000 1,260,000 135,000 125,000 130,000 130,000 135,000 140,000 795,000 360,00 300,00 315,000 320,000 365,000 395,000 2,055,000 0 0 75,000 150,000 155,000 160,000 540,000 360,000 300,000 390,000 470,000 520,000 555,000 2,595,000 12/1/2020 290,000 140,000 430,000 165,000 12/1/2021 320,000 145,000 465,000 170,000 12/1/2022 350,000 150,000 500,000 175,000 12/1/2023 390,000 155,000 545,000 180,000 12/1/2024 430,000 0 430,000 185,000 12/1/2025 465,000 0 465,000 195,000 12/1/2026 505,000 0 505,000 900,000 12/1/2027 395,000 0 395,000 '05,000 12/1/2028 300,000 0 300,000 15,000 12/1/2029 245,000 0 245,000 2'0,000 12/1/2030 225,000 0 225,000 2. ,000 Bonds 12/1/2031 180,000 0 180,000 23.,000 Remaining 12/1/2032 130,000 0 130,000 246,000 12/1/2033 165,000 0 165,000 250,000 12/1/2034 0 0 0 260, 1 00 12/1/2035 0 0 0 270,000 12/1/2036 0 0 0 280,0 0 12/1/2037 0 0 0 290,0 0 12/1/2038 0 0 0 305,00 12/1/2039 0 0 0 315,00 12/1/2040 0 0 0 330,000 12/1/2041 0 0 0 340,000 12/1/2042 0 0 0 355,000 12/1/2043 0 0 0 365,000 12/1/2044 0 0 0 375,000 12/1/2045 0 0 0 390,000 595,000 635,000 675,000 725,000 615,000 660,000 705,000 600,000 515,000 465,000 450,000 415,000 370,000 415,000 260,000 270,000 280,000 290,000 305,000 315,000 330,000 340,000 355,000 365,000 375,000 390,000 4,390,000 590,000 4,980,000 6,735,000 11,715,000 5,650,000 1,385,000 7,035,000 7,275,000 14, 310, 000 Page 23 N a) co 0 P:\Finance\Finance Activity Reports\Tax Revenue\MVFT\2020\motor vehicle fuel tax collections 2020 0 N 0 N LL Q N c0 C N L J N J O 7 O x L w co Z p (7 y a W a) u_ O LL >- L w OO L Cr) 2 u 2019 to 2020 a) O C a) a) 0 ER 0 N 0 N O) O N 00 O N O N Co O N LC) O N O N M O N N O N 0 o O CO in N co' CO N LO CO H CO CO CO V IN O O M M W 00 H V 00 O) CO LC) M M N LO- CO N— V LO 0 CO CO O NY- LO CO 00 O) 0 C) C) CO CO CO LO LOLO N LO LO CO 00 0 H 0) N 00 LO NY U N— LO 00 V 0) H CO LO - NI- V I"- CO 0 O O LC) LC) M N M O LC) I� M LLO V 00 N Cfl O M N M M LC) M O M M LO O) N 00 M M (0 LC) C) LO LO O) CO- LO 0 00 - 0') N 0 0 O M M N O) N LC) 00 O N LC) O M Collected to date 0 0 0 0 0 0 0 0 0 0 0) 0 0) LC) LC) I� 0 CO O CO CCO O CO r 0 C0O CO N r H V LC) LC) 6) LC) 0 N CO LO - M V CO I� CO 0) CO CO 6) LC) CO CO CO CO I— CO V N N 0 N 0) CO 0 CO M I� CO CO CO CO I" O M N V CO O N 0) CO- C) V V LC) 0 CO- 0) CO - M CO 0) V 0) 0 CO LO 6) V O ON-M°' 000 V 000VM N O N CO O I� CO N CO- CO- - LC) V M V V M CO I" r r 0) CO CO 0) LC) V 6) r r r 0 0) CO I— M O N M N CO V CO N-00 LO M CO I� V LO CO M LC) V CO CO N V CO I� LC) 0) CO I� LC) O V 6) N LC) LC) 0 H CO O) 6) LC) I� 0 r 0 N r M O) O N CO N N LO LC) N M NY LO LOCO M 000 r CO CO LO 0) 0 LC) LC) CO O) 6)H CO V CO LC) CO 0 0 0) M 0) N N CO O) CO M N LO CO N CO CO N C) 0 LC) M LC) LC) CO LC) r CO CO V LC) 6) LC) 0) CO M M 0 O N 6) r V CO 0) V 0 V CO LO LO V M O) M V M N— LC) CO H LC) M LC) M V N- M LC) LC) CO LC) M CO V I� CO 0 r LC) 0 N V M O V N CO LC) LC) N N N N LO CO CO LO 0 CO 0 M N M V 0) 0 V H M N CO- NY LC) V LC) CO CO I� LC) CO M 0) OO CO 0L0)COCN CO COCNI- NY CO 0 C) CO CO V I— LO V CO- LO M M CO- O NY - NY CO LO LO CO LO r LO CO N V 0 N— M LamO M 0 N- CO 0 CO LO CO 0) O O N N 0)) 0 O H r CO 0 0 N N NY 0 r O O 00 VNY O N N O 00 coco 0 V (0 O O N N M) 0 O V CO O) 00 r 0 V V W CO 00 00 LO0 O O) 00 00 CO CO 00 00 00) 0 0) CO CO LC) CONY 0 M O O I"- 0 LO- LO N- CO CO C) LC) N M O0 00 N O) O O N LC) 00 M O) O M LC) O N W O 00 00 M O) N O O O O 0 O V Ln 0 (7 00 M 00 V N M M r Ln O Cfl a3 C O M M M M N M M N 0 0 N Co 0) a) ta 7 C N 'O N O U (' U )O Ul a) O N O - D a) i i C -O N C — a) f0 a) O C C 0 3 3 U O O OO _0 w a) tia) a) o a) ao a) — a) LL R L m _ 0 OC*' 0)0 C 0 .0 -C 0 Ot-CO 0) -C tlNE a)E E —O N >,oC > rnQ° > w asUa( _ 7 f6 7 _C as Oo o 0O OO O ,~mO QQcnOZOQ H o o o" i cu cu Chart Reflecting History of Collections through the Month of P:\Finance\Finance Activity Reports\Tax Revenue\Telephone Tax\2020\telephone utility tax collections 2020 2019 to 2020 C 0 • 0 0 0) 0 co 0 0 0 0 0 N V 0 0 N 0 0 0 0 r- CO 0) N CO 0 M 0 N CO 0) V N V C) N N 0,1 In CO (0 M CO ID CO CO O 0 O CD • 0 CO 0 N 0 CO 0 I- M O 0 • N— O T- 0) d) CO CO (0 Off) W I� N • N I- M N- 0) O U7 CV O N N CO N ▪ (0 • (0 I� 0 N N CO V co 0 CO- (0 • N I- CO (0 0 CO CO N— 0 N N 0 Co M M N O V r- (0 V N La 0 N 0 (0 N 0) N V M O 0 M CO M 0) 0 M O el 0 0 O V N W V U7 V N N Collected to date 0 0 0 0 0 0 0 0 0 0 N I O O CO CO CO T- N CO I� V I� CO N.. CO O N O N co 0 • LO 0) Os: co I- (0 0 CO N CO N CO N N N N N CO 0) V 0 CO O In 0) N M CO CO In 0) N O O ✓ In V I� N T- N 0) N T- OOT O 03O • I� OO T- N 0) O In V V In V V V V M V CO COOCOo0NOVI��OT- In N In O In CO O) ON T- N- I,- T- O I-O(0 CO- T- O In CO In In In In In In CO O � N I000 CO CO CO COCV N I� In V V 0) V I� CO CO V O • V 0 0 0 OO I- N- N- N- N- N- N- CO CO CO (0 MMM M T- CO� In � I� V CO V 0) M I- N V V V • Io co • 0U7 CO- M LO- • T- CO CO 0) CO CO CO I� CO • N CO co 0 0) (0 C IT V I,- CDN O O CO CO CO CD CO O co 0 • 0O• LOLO O)MM N CD CD_ _ 000) CO O N N N N N N T- T- N N W CO N- (00 co N CV O I V 0) CO CO N CO 0 0) CO In 0) O CO- V • d) M • M 0 CD N N N T- N N N N ON N N M 00) N CO 0) N 00) M l0CO ' ll T�O�M CO V 0) V • 0 OO I- LO IO T- C) N N CO N N N N N N N N N N N N N N N N M (0 coM 0) (O0 T (0V In In 0) O T- CO V N V LO cO 0 O) V O) N- O 0 ✓ CO CO CO V V V CO V CO N N N N N CO N N N N dr 0 N- 0 la- • N N U7 IN 0 N— 0 O 0 (0 0 O 0N- 0 CO 0 (0 0 N- 0) O o (3) 0 W 0 N— CO o CO 0 O M N CO 0 (0 0 N (0 CD0 O 0 c- 0 (0 La W 0 0 0 0 0 (0 (3) N- 0 0 0 ✓ 0 CO 0 N- 0 (MO 0 (3) 0 CO 0 (3) 0 O O OO V co 0 0 (0 0) 0 0 N 0) 0 0 cy N 0) O O 0) co co N Oo M co (0 0 CV O 0) 0 0 N N (Ci C C 0 N 0) N 0) (0 0 OO co 0 O OO co V 0) co co 0) 0) 0) N co CCi 0 r- 0 1.6 La 0 N T- 0 N N N 0 N N M N 73 CM 7 N U Q 0 c» O N _ -O O O tl) N N U E 7 • N �' U �' C -O N C — (6 fp (6 O E c C 73 0 7 7 (6 .0 _ U O O ) O- O S N u) Mi _ .' 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