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2020, 07-07 Study Session MINUTES City of Spokane Valley City Council Regular Meeting Study Session Format Tuesday, July 7,2020 Mayor Wick called the meeting to order at 6 pm. The meeting was held in City Hall with Council and staff 'participating via ZOOM. Ben Wick,Mayor Mark Calhoun, City Manager Brandi Peetz, Deputy Mayor John Hohman, Deputy City Manager Pam Haley, Councilmember Cary Driskell, City Attorney Tim Hattenburg,Councilmember Mike Stone, Parks &Rec Director Rod Higgins, Councilmember Chelsie Taylor,Finance Director Linda Thompson, Councilmember Erik Lamb, Deputy City Attorney Arne Woodard,Councilmember Morgan KoudeIka, Sr. Admin. Analyst Bill Helbig, City Engineer Others Present: Christine Bainbridge, City Clerk Matthew Davis, Spokane City,Homeless Program Specialist Leslie Camden-Goold, Central Valley School District, Social Worker Fawn Schott, President/CEO Volunteers of America Arielle Anderson, SNAP (Spokane Neighborhood Action Partners) ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AMENDED AGENDA: It was moved by Councilmember Hattenburg, seconded and unanimously agreed to approve the amended agenda. ACTION ITEMS: 1. Motion Consideration: Washington State Dept. of Commerce Interagency Agreement for Coronavirus Relief Funds—Chelsie Taylor,Erik Lamb It was moved by Deputy Mayor Peetz and seconded to authorize the City Manager to finalize and execute the grant contract with the Department of Commerce for CRF funds in substantially the form provided. Finance Director Taylor gave some background on the Coronavirus Relief Fund (CRF) and that the funds are administered through the U.S. Department of the Treasury; said funds were allocated to cities and counties based on 2019 population estimates for each jurisdiction, and that our City was awarded $2.9 million. She explained that in order to access the funds, we must enter into a contract with the Washington State Department of Commerce, and that the grant would be on a reimbursement basis. She further explained that the funds may only be used for costs incurred by local governments in response to the COVID-19 public health emergency during the period of March 1,2020 through October 31,2020.. Director Taylor also noted examples of eligible expenditures, and the eligibility criteria, all as listed on page 2 of her Request for Council Action form; and went over the costs thus far incurred by our City.Director Taylor said staff is asking Council to first address the motion, and afterwards, to discuss allocation of remaining CRF funds. Deputy City Attorney Lamb added that staff has provided small business grant information as requested, and he referenced his information showing the total businesses with less than 50 employees,and those with more than 50 employees,with information pulled from Emsi,a consulting company that provides workforce data analytics. Director Taylor mentioned the spreadsheet/worksheet and she asked that each Councilmember please complete the sheet for their recommended allocations, and that information will be used for the July 14 meeting to do calculations, much the same way Council did for the outside agency process.Mayor Wick invited public comment. Ms. Barb Howard, Spokane Valley: expressed a concern about Council people who have small businesses who donated to their campaigns; said she doesn't understand the Chamber's involvement with this, but Council Meeting Minutes:07-07-2020 Page f of 5 Approved by Council:07-28-2020 would like to see funds given to Partners and SNAP, and said the businesses really need help. City Clerk Bainbridge reminded speakers that comments should be addressed to the motion, which is whether to contract with the Department of Commerce for the CRF funds. Spokane County Commissioner Mary Kuney: she spoke about what Spokane County has done so far with their grant dollars; said that the County gave Spokane Regional Health District $6 million in funding; she said that is her top commitment because we can't continue to open our community and our businesses if we don't have public health; said that was just an initial funding for them and the County anticipates there will be a surge in the fall and therefore anticipates a revision in their budget; said that Second Harvest was another priority and the County gave them over$2 million; said when the County asked if they are getting that to other food pantries and other organizations and said the County was told yes; said the County is also committed to essential government and said she doesn't know the exact amount the County has expended so far, but that it will be several million dollars; said they are looking at criminal justice but the amount to be allocated has not yet been finalized; said the Spokane County Court system effects all citizens and municipalities, and said they need to look at what will be more efficient moving forward; said at the Fairgrounds they got over $2 million that they purchased in PPE (personal protection equipment) which went out to all local businesses within the County, which she said was very successful and that they will continue to put money into that if needed; said$14.5 million went to a joint project that came to the County from Greater Spokane, Visit Spokane, the Downtown Spokane Partnership and the Valley Chamber and the West Plains Chamber, and $10 million is going to small business loans for small businesses and non- profits, and said criteria will be brought back next week; she said if they do that for the County across the board, then if Spokane Valley wants to supplement as they know $10 million won't go to every business that needs it, perhaps that would be something for Spokane Valley to examine, i.e. to supplement within the City of Spokane Valley; said they were just awarded $5.9 million from the State of Washington, and that the$5.9 million will be used for rent assistance that will go directly to the landlords and not the renters, and not for mortgage assistance. City Clerk Bainbridge acknowledged that comments were received from Ms.Jennifer Wilcox in support of rental/mortgage assistance programs and in support of this motion. There were no further public comments. Vote by acclamation:In favor: unanimous. Opposed: none. Motion carried. Discussion then moved to the spreadsheet and the allocation of funds to organizations. Finance Director Taylor explained that the process will be similar to what was done with the outside agencies;that she will take the average of each Councilmember's programs allocations, as well as small business grants; she mentioned the total amount allocated by each Councilmember should equal $2,681.483; on the small business grants, each Councilmember would place the amount of grant award, such as $5,000 or $10,000, for the maximum number of employees. City Manager Calhoun said we would look for Council to return their spreadsheet to Director Taylor or to him by this Thursday at 10:00 a.m., so that it will be ready for the administrative report at next week's Council meeting; he reminded everyone that the deadline to use funds is October 31 so there is a lot to do between now and then,and again,said we don't want to leave any funds on the table, nor do we want any of our requests to be rejected. Lengthy discussion included categories, and what might fit into each, such as a truck for Partners and if that would be food security or another category, or would that fall into the non-profit 501c3 category like a small business grant. Councilmember Woodard mentioned if we start buying trucks the money would go pretty fast. Councilmember Thompson said the forms feels a little restrictive; and she asked about medical assistance or mental health awareness and where that would fit. Ms. Taylor said the guidelines have some examples under those six categories,medical expenses, public health expenses,etc.. Deputy City Attorney Lamb added that those six categories are very broad which makes it difficult, as public health could be all encompassing; said tonight is a good time to discuss that so we are all working from the same sheet. In response to a deadline question, Ms. Taylor stated that the funds must be spent by October 31. Councilmember Higgins asked about the idea of linking up with providers like Aging&Long Term Care. There was also some discussion about the school districts and that they might need funds for physical Council Meeting Minutes:07-07-2020 Page 2 of 5 Approved by Council:07-28-2020 distancing. Ms. Taylor said that they got a direct allocation from the state and they are putting all that towards their on-line learning infrastructure, so maybe assistance with such things as Plexiglas in classrooms. Mayor Wick also mentioned that the hospitality industry has been hit hard, but most of their recovery efforts won't occur until phase 4, adding that these discussions can continue next week. Mr. Calhoun said another line will be added to the spreadsheet form for nonprofits. la. Motion Consideration: Pines Road/BNSF Grade Separation Project, DeRuwe Acquisition — Bill Helbig It was moved by Deputy Mayor Peetz and seconded to authorize the City Manager to finalize and execute any paperwork necessary to complete this transaction with Robin DeRuwe for the purchase price of $525,000 plus applicable closing costs. City Engineer Helbig explained that the City's right-of-way consultant has been negotiating with property owners to acquire the three parcels included in this early acquisition of right-of-way for the project; and that the DeWitt living Trust owns two parcels and Robin DeRuwe owns one; said for the purpose of this agenda item, the right-of-way agent has negotiated a purchase price of$525,000. There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. lb. Motion Consideration: Pines Road/BNSF Grade Separation Project, DeWitt Living Trust Acquisition— Bill Helbig It was moved by Deputy Mayor Peetz and seconded to authorize the City Manager to finalize and execute any paperwork necessary to complete this transaction with DeWitt Living Trust for the purchase price of $375,000 plus applicable closing costs. Mr. Helbig said that for the purpose of this agenda item,the right- of-way agent has negotiated a purchase price of$375,000 for these parcels. Mr. Helbig said the purchase price for these parcels is well within the appraisal range. There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. NON-ACTION ITEMS: 2. Washington Department of Commerce Shelter Program Grant—Morgan Koudelka As Senior Administrative Analyst Koudelka was experiencing technical difficulties,City Manager Calhoun explained that we just became aware of this grant opportunity during the last few weeks; that is a Department of Commerce $2.7 million grant for jurisdictions with populations greater than 25,000, which means that Spokane County, City of Spokane, and the City of Spokane Valley are eligible to apply. Mr. Calhoun noted this would be for homeless housing for young adults ages 18-24;said if all three jurisdictions apply jointly the full amount of funding is available;but if jurisdictions apply individually,they would only be eligible for 80% of the funds, which breaks down for Spokane County of$2.1 million instead of$2.7 million, and Spokane Valley's portion of$562,756 would be reduced to $450,205. Mr.Davis introduced himself and said he is speaking tonight on behalf of the Spokane Regional Continuum of Care for youth and young adult homelessness;said a new shelter program was enacted by the Department of Commerce for new beds; said they all heard about this with a fairly quick application due date of July 17; said this grant cannot be used to support existing shelters; as per his PowerPoint presentation, all new beds created with these funds must be operational by December 2020, proposals must be consistent with the local homeless plan,proposals must not exceed the$56 per bed per day and the$10,000 new bed created reimbursement rate; and to get 100% of the formula award,the jurisdictions must apply jointly. There was some discussion about this program and its three-year period, whether that is renewable, and how would operating costs be handled. Mr. Davis said there would need to be a strategic conversation at that point, but the hope is to build this out to be a service-intensive site. Mr. Davis also noted this this process is moving quickly, they will conduct a quick Request for Proposal (REP); said there are several providers possible like Volunteers of America and SNAP; said they have not pre-selected an operator, and have looked at some sites, adding that this should be a collaboration to meet the needs of all eligible jurisdictions; and a site should be chosen that meets the needs as outlined. Councilmember Haley said she would be happy with a youth shelter as that is a gap that needs to be filled; said she understands youth not Council Meeting Minutes:07-07-2020 Page 3 of 5 Approved by Council:07-28-2020 feeling safe going into an adult center; she suggested perhaps a site somewhere near the Community College;adding that we are limited to whatever facilities we have.As Mr.Koudelka continued experiencing technical difficulties, he could be heard by Mr. Calhoun who relayed that Mr. Koudelka mentioned there might be alternate funding sources at the end of this three-year period. Mr. Davis introduced Ms. Schott, President/CEO of Volunteers of America,to speak on the likely feasibility to start a shelter. Ms. Schott mentioned the Crosswalk Teen Shelter, a youth shelter that serves 13 to 17 year-olds; said it is licensed by the Department of Commerce and has been in operation since 1985 and they offer food,shelter, counseling, and school; said it is a complex process to go through and it took about a year and a half to get the original license; said they are now located on Second and Howard which she said, is a problematic location; said they would like to move the 18 to 24 year-olds as they have independent needs of the younger teens and the older group should be in another location so the shelter can focus on the minor youth. SNAP representative Ms. Anderson, spoke of the challenges of the process while having unsheltered homeless; said the largest gap is having a specific young adult shelter;and having an identified young adult shelter would make it easier to engage; said there are available shelters with wonderful services with House of Charity and Hope House,but they do not target the population in question which she said, is a big reason why young adults don't access those; said we need to make it easier to have an identifiable place for them. When asked about demographics, Ms. Schott mentioned that they serve over 500 young people,with about 30% from the County. Mr. Davis then introduced Central Valley School District Social Worker and teen liaison, Ms. Camden-Goold. Ms. Camden-Goold explained that school districts are required to have a liaison; said she has been supporting students for the past 19 years and that each student or family's situation, backstoiy,and barriers are unique; said they have the right to attend the school they are currently enrolled in;said that 25-30%don't live in the Central Valley School District area;that these homeless youth include ages 13 to 21; and they want a young adult shelter and need different housing options with flexibility; said that in-depth support services are critical to go with the housing or they will never get out of their current situation; and having those services embedded is wonderful; said she is also excited for all jurisdictions coining together to work on this issue; mentioned having the youth in a centralized place is vitally important, adding that there were 425 homeless students this year;and that 21 year-olds can still be in public school. Mr. Davis said they are hopeful to be able to collaborate on this application. Councilmember Woodard said he recognizes we will lose funds if we don't collaborate;that this is one of those processes that started with the Continuum of Care; said he would like to collaborate with the County and the City of Spokane provided we have a say on the site so that it serves the entire region and not just one primarily. Mr. Koudelka thanked the team for their input tonight; said the Continuum of Care looked at this proposal and voted to use the funds for a young adult shelter; said the application is due by July 17, and beds must be up and running by December; said they examined the needs of the population and this age group is the one gap;that this age is vitally important as they are coming out of unstable environments where they didn't learn Iife skills; and if we don't address that, we will lose ground; that an option tonight is to go our own way,which would cost the region about$500,000; and said he is looking for consensus to participate jointly with the County and the City of Spokane. Mayor Wick said he supports this age range and there were no objections from Council. Mayor Wick also mentioned that location is important and asked how we have input for a location. Councilmember Woodard added the quick application deadline; said this plan fits in with the five-year plan of the Continuum of Care and it is important the region get the total dollars. There were no objections from Council to go with the collaboration. Councilmember Higgins said he has confidence that Mr. Koudelka and Councilmember Haley will represent us well and will be able to give input as the process moves along. Mr. Calhoun said it might be a good idea to have a follow-up discussion on where this might actually end up, and Council agreed. Mayor Wick called for a quick recess at 7:45 p.m.; he reconvened the meeting at 7:49 p.m. Council Meeting Minutes: 07-07-2020 Page 4 of 5 Approved by Council:07-25-2020 3. Surplus of Balfour Road Horse Arena Property—Cary Driskell City Attorney Driskell gave the history of how the City acquired this property;that it was used as a horse arena until the late 1980's, and at that point, it was getting very little use so it went into tax foreclosure in 1989;the County owned it following foreclosure until Spokane Valley's incorporation in 2003 when it was transferred to the City. Mr. Driskell said staff have unsuccessfully attempted to identify potential uses; he showed an aerial photo of the property; and said it is currently zoned as single family residential. Mr. Driskell said staff recommends declaring the property surplus because the City doesn't anticipate having a practical, efficient or appropriate use for the property; and if approved for surplus, City Manager Calhoun would seek to maximize the sale proceeds to the City. Council agreed to place a resolution declaring the property surplus, on a future agenda. 4. Governance Manual Revisions—Chris Bainbridge, Cary Driskell After a quick discussion on the proposed changes, including keeping the two general public comments opportunity, and that Council follows both the Manual and Roberts Rules of Order, Council agreed that staff bring forward a resolution adopting the amended Manual,for Council approval consideration. 5. Advance Agenda—Mayor Wick As a member of the TPA (Tourism Promotion Area Committee), Deputy Mayor Peetz suggested hearing from a representative on that committee concerning the idea of raising the TPA dollar amount to$4.00, and other points of negotiation.City Manager Calhoun suggested staff give a presentation prior to hearing from. TPA in order to hear our perspective. Councilmembers agreed. 6. Council Check-in—Mayor Wick Mayor Wick mentioned there was an error in a construction notice about Main and Pines, but to clarify,the construction is in downtown Spokane and not in Spokane Valley on Main and Pines Road; he also mentioned some upcoming STA (Spokane Transit Authority) construction. 7. City Manager Comments—Mark Calhoun City Manager Calhoun announced that he received notice today that the August 4 National Night Out has been cancelled due to COVID concerns; also mentioned that the City's 2021 Budget Workshop will be held remotely, during the day August 4; and that it appears the headphones and microphones seems to have worked well. It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:12 p.m. A • Ben Wick, Mayor Christine Bainbridge, ity Clerk Council Meeting Minutes:07-07-2020 Page 5 of 5 Approved by Council:07-28-2020 7 _2 2I ' 1 / Washington State Department of Isar Commerce DRAFT Eviction Rent Assistance Program - Overview Introduction The COVID-19 Outbreak has reduced incomes for many Washingtonians, leaving them unable to pay their rent.This proposed program is intended to prevent evictions by paying past due and future rent,targeting limited resources to those with the greatest needs while working to distribute funds equitably. The Department is seeking comments on all aspects of this proposal; please provide us your best thinking and critiques. Please provide comments regarding this proposal no later than Noon on Monday,July 13 to jeff.springPcommerce.wa.gov. Program Goals: • Prevent evictions • Target limited resources to people most likely to become homeless after eviction • Target limited resources to people most likely to suffer severe health consequences as a result of eviction • Promote racial equity in who is served, with a focus on equity for groups of people who historically have not been provided equitable access to rent assistance: Black or African American, and American Indian and Alaska Native • Promote equity in who is served, with a focus on equity for groups of people disproportionately impacted by the COVID-19 outbreak: Latinx or Hispanic, young adults, Black or African American, American Indian and Alaska Native, Native Hawaiian or other Pacific Islander,At risk of severe illness as per CDC(65 or older, underlying condition) Funding: $100 million of federal CARES Act. Timeline: July 23—Announcement of final program design and initial formula awards, applications released July 29-Contracts awarded within two business days of complete submission of application materials Allowable use timeframe-Rents from March 1, 2020 to December 30, 2020 Contract closeout—October 31 Draft Eviction Rent Assistance Program Guidance 1 ' Page Grantees and Formula Awards: 85%of funds to existing county government grantees and county lead non-profits (i.e., Consolidated Homeless Grant contractors) with experience managing rent assistance. Awards amounts based on funding formula using the factors of 1) number of renter households; 2) number of people who are unemployed. 10%of funds to existing Office of Homeless Youth grantees. • Award amounts based on funding formula using the factors of 1) number of renter households; 2) number of people who are unemployed. • OHY grantees eligible to receive rent assistance funding are those who operate Street Outreach Services,Young Adult Housing Program, Independent Youth Housing Program, or Youth Homelessness Demonstration Program. • For counties in which there are more than one OHY grantee,funding awards may go to one or more designated lead grantees or be evenly distributed among all grantees in that county. Eligible grantees must collaboratively make this determination and submit with their application. 1/to Department of Children, Youth, and Families for rent assistance to youth exiting foster care. Grantees have option to request that Commerce transfer all or parts of awards between CHG and youth grantees,with mutual agreement between involved grantees. Commerce will reallocate funds away from grantees and counties that are not on pace to spend out the grant. See DRAFT Award Chart. Client Eligibility criteria: Threshold Criteria: • 50%of AMI (current income)—targets people with fewest other housing options (screens out people who could move to less costly rental; and who are more likely to have savings or a social network with resources) AND • Rent more than 30%of current income—evidence that rent is not sustainable AND • At least one month of rent not paid since March 15t. AND for at least the first 20 days of the program, clients must meet at least one of the following Other Criteria. The following eligibility criteria can be "self-certified/stated" by the client. A written statement with client signature is not required. Additionally, Commerce restricts grantees from reviewing or collecting medical evidence to substantiate a client statement. Draft Eviction Rent Assistance Program Guidance 2lPage Consolidated Homeless Grant Grantees serving Office of Homeless Youth grantees serving single adults and families young adults Previously homeless (wide definition) within last five Previously homeless (wide definition) within last five years. years. Eviction history within last three years. Eviction history within last three years. Formal eviction filed by landlord with court. Formal eviction filed by landlord with court. Housing disrupted due to client race, gender Housing disrupted due to client race, gender identity,sexuality, or religion. identity,sexuality,or religion. At risk of severe illness as per CDC(65 or older, At risk of severe illness as per CDC (65 or older, underlying condition). underlying condition). Disability. Includes a physical, developmental, Disability. Includes a physical, developmental, mental, or emotional impairment, including mental,or emotional impairment, including impairment caused by alcohol or drug abuse, post- impairment caused by alcohol or drug abuse, post- traumatic stress disorder, or brain injury.A person traumatic stress disorder, or brain injury. A person with HIV or AIDS is considered disabled. with HIV or AIDS is considered disabled. Minors in care, or expecting to be in care,soon. Recipient(current or past)from any one of the following:foster care;adoption; mental health; drug, alcohol treatment; court systems. Grantees would be allowed to use of Threshold Criteria as the sole eligibility criteria if the grantee certifies after 20 days of good faith outreach that funds cannot be spent out using"Threshold Criteria +one Other Criteria." Additional eligibility criteria are disallowed, unless approved as a (rare) exemption by Commerce. Allowable Rent Assistance: Program pays 80%of rent obligation OR up to Fair Market Rent (grantee choice) paid directly to landlords. As condition of receiving rent assistance payment landlords agree that payment is considered as full satisfaction of the rent obligation, and all late fees are cancelled. Up to six months of rent, both back rent and future rent (through December 2020). Quarterly rent payment allowed (up to three months of future rent). 5%of county grants can only be used to sub grant to by and for'organizations,to pay the costs associated with outreach and assistance with application submission. By and For Organizations are those that are operated by and for the marginalized community to be served.By and For organizations have a primary mission and history of serving a specific marginalized community,and are culturally based,directed,and substantially controlled by individuals from Draft Eviction Rent Assistance Program Guidance 3 ] Page Grantee Reporting: Aggregate twice monthly reports to Commerce regarding counts of: Race/ethnicity/gender of heads of households, Household incomes by categories (<30%Area Median Income; 30-50%Area Median Income), Months of back rent paid, Months of future rent paid. Commerce will provide Reporting Form. Program data should not be entered into HMIS. See DRAFT Reporting Form. Performance measurement and targets: Percentage of households provided rent assistance must at least equal the proportion to the population living in poverty in county for each of the following groups as estimated by the Census Bureau American Community Survey (combined performance of all grantees in county): People of Color Black or African American American Indian and Alaska Native Latinx or Hispanic At contract start grantees are authorized to spend 50%of contracted funds. Commerce will release the second 50% of funds after review of performance, and review a sample client files, and (if needed) implementation of corrective action to meet performance and documentation requirements. Reimbursement: Grantees may bill Commerce weekly if necessary to maintain cash flow for large volume of rent checks. Documentation: See DRAFT Client Eligibility Form. Additional client documentation not allowed without an explicit exemption from Commerce. the specific marginalized population they serve.At the core of their programs,these agencies embody the central cultural values of the community to be served Marginalized communities may Include ethnic and racial minorities;Immigrants and refugees;Individuals who are lesbian,gay,bisexual,and transgender;individuals with disabilities or who are deaf;and Native Americans. Draft Eviction Rent Assistance Program Guidance 4IPage Promotion of Equity: At least one week prior to acceptance of applications for assistance,grantees are required to provide By and For organizations identified by Commerce: Application materials and instructions Training on the application process By and For Organizations are those that are operated by and for the marginalized community to be served. By and For organizations have a primary mission and history of serving a specific marginalized community, and are culturally based, directed, and substantially controlled by individuals from the specific marginalized population they serve.At the core of their programs,these agencies embody the central cultural values of the community to be served. Marginalized communities may include ethnic and racial minorities; immigrants and refugees; individuals who are lesbian,gay, bisexual, and transgender; individuals with disabilities or who are deaf; and Native Americans. Commerce will work to identify By and For organizations, and communicate contact information regarding those organizations to grantees. Grantees will submit twice monthly reports on who is served. At contract start,grantees are authorized to spend 50%of contracted funds. Commerce will review progress toward meeting equity performance targets (for county as a whole, all grantees) once 50%of the funds are spent, and release remaining funds if the grantees are on track to meet equity performance targets, or have plan to correct previously inequitable spending. All application materials must be translated into at least the top four spoken languages in each county. Commerce will translate materials as requested. Five percent of grantee funds will be set-aside to subcontract with By and For organizations to assist with outreach and assistance submitting applications. Grantees must explicitly communicate that this assistance does not count as part of a determination of who is a public charge. Draft Eviction Rent Assistance Program Guidance 5IPage f Washington State "1` Department of "4• Commerce DRAFT Eviction Rent Assistance Program - Report Form instructions: Household Payment Information Head of Household Information (select from dropdown) Count of Months of Household Payment Count of Months of Current and Future Rent Household Monthly Commerce Date Back Rent Paid (Arrears) paid Gender Race Ethnicity Income Level Billing Date Summary Total Households Future Months Paid Back Months Paid Less than 34 percent AMI 30 to 50 percent AMI 0 0 0 0 0 Head of Household Gender Trans Female(MTF or Male Trans Male(FTM or Female FGender Non-Conforming Female Male to Female) to Male) (i.e_not exclusively male Refused/Don't know 0 0 0 0 0 0 Head of Household Race American Indian or Native Hawaiian or Other Alaska Native Asian Black or African American Pacific Islander White Refused/Don't know 0 0 0 0 0 C Head of Household Ethnicity Non-Hispanic/Non- Latino Hispanic/Latino Refused/Don't know 0 0 4 .eta Washington State Vi►� Commerce DRAFT Eviction Rent Assistance Program - Report Form Instructions: Household Payment Information Head of Household Information (select from dropdown) Count of Months of Household Payment Count of Months of Current and Future Rent Household Monthly Commerce Date Back Rent Paid (Arrears) paid Gender Race Ethnicity Income Level Billing Date Washington State Department of 4 elf Commerce DRAFT Eviction Rent Assistance Program Award Chart CHG Grantee OHY Grantee County/Service Award CHG Grantee County/Service Award OHY Grantee/s Area Area Asotin $ 168,647 Quality Behavioral Health Adams $ 19,009 HopeSource Benton/Franklin $ 2,602,924 Benton County Benton $ 211,348 Benton Franklin Community Action Center Chelan/Douglas $ 1,217,592 City of Wenatchee Clallam $ 86,321 Serentiy House Clallam $ 761,994 Serenity House Clark $ 558,524 Janus Youth Services, Council for the Homeless Clark $ 4,930,327 Clark County Columbia $ 3,856 Blue Mountain Action Council Columbia/Garfield $ 52,770 Blue Mountain Action Council Cowlitz $ 128,275 Lower Columbia Community Action Center Cowlitz $ 1,132,338 Lower Columbia Community Action Center Ferry $ 6,441 Youth Emergency Services Grant/Adams $ 1,058,808 Housing Auhtority of Grant County Franklin $ 83,520 Catholic Charities Serving Central WA Grays Harbor $ 825,085 Grays Harbor County Garfield $ 2,122 Blue Mountain Action Council island $ 792,632 Island County Grant $ 100,936 HopeSource Jefferson $ 308,862 Olympic Community Action Program Grays Harbor $ 93,468 Coastal Community Action Program King $ 28,740,076 King County Island $ 89,792 Ryan's House; Northwest Youth Services Kitsap $ 2,686,019 Kitsap County Jefferson $ 38,989 Olympic Community Action Program Kittitas $ 556,605 HopeSource King $ 3,255,774 Nexus/YMCA, Multi-Service Center, United Indians of All Tribes, YouthCare Klickitat/Skamania $ 303,770 Washington Gorge Action Programs Kitsap $ 304,281 Coffee Oasis Lewis $ 776,660 Lewis County Kittitas $ 63,054 HopeSource, Catholic Charities Serving Central WA Mason $ 500,876 Mason County Klickitat $ 21,665 ,Washington Gorge Action Programs Okanogan $ 395,512 Okanogan Community Action Center Lewis $ 87,893 'Pacific County- Coastal CAP Pacific $ 190,034 Pacific County Lincoln $ 7,244 Youth Emergency Services Pend Oreille $ 97,955 Family Crisis Network Mason $ 56,741 Shelton Family Center Pierce $ 10,722,687 Pierce County Okanogan $ 44,805 Okanogan Community Action Center; HopeSource San Juan $ 172,816 Opportunity Council Pacific $ 21,528 Pacific County-Coastal CAP Skagit $ 1,412,932 Skagit County Pend Oreille $ 11,097 Youth Emergency Services Snohomish $ 9,173,268 Snohomish County Pierce $ 1,214,702 Pierce County Alliance, REACH Center, Tacoma Housing Authority, Pierce Co Human Services Spokane $ 5,900,907 Spokane County _ Skagit $ 160,062 Skagit Valley Family YMCA, Northwest Youth Services Stevens/Lincoln/Fer $ 446,405 Rural Resources Snohomish $ 1,039,179 Cocoon House Thurston $ 3,183,179 Thurston County Spokane _ $ 668,475 Volunteers of America, City of Spokane Wahkiakum $ 24,209 Wahkiakum County Stevens $ 36,885 Youth Emergency Services Walla Walla $ 561,328 Walla Walla County Thurston $ 360,601 Community Youth Services Whatcom $ 2,689,237 Whatcom County Wahkiakum $ 2,743 Pacific County- Coastal CAP Whitman $ 538,199 Community Action Center _ Walla Walla $ 63,589 Blue Mountain Action Council, Catholic Charities Serving Central WA Yakima $ 2,575,347 Yakima County Whatcom $ 304,646 Northwest Youth Services Whitman $ 60,969 Community Action Center Yakima $ 291,744 Rods House,Yakima Neighborhood Health Svcs, Catholic Charities Service Central WA ei 7e CARES Corona Virus Relief Funding: Small Business Grant Information—July 7, 2020 Businesses in Spokane Valley Per Economic Development staff—All data is pulled from EMSI, which gets its information on business size from DatabaseUSA.com. Total businesses with less than 50 employees =4,739 or 94.8% 20- 49 employees and less= 624 10-19 employees and less = 1,093 5-9 employees and less = 1,433 1-4 employees and less — 1,589 Those businesses with 50 or more employees=208 or 4.2% (There's--- 1% of businesses we don't know the size for) 50-99 employees = 145 100-249 employees =47 250-499 employees = 15 500+ employees — 1 M� / Business Size m 1 to 4 employees 1,589 • 5 to 9 employees 1,433 .s • 10 to 19 employees 1,093 • 20 to 49 employees 624 12 50 to 99 employees 145 100 to 249 employees 47 ■ 250 to 499 employees 15 • 500 to 999 employees 1 Unknown 53 Chris Bainbridge j7L121, From: Chris Bainbridge Sent: Tuesday,July 7, 2020 4:00 PM To: `Jennifer Wilcox' Cc: City Council Subject: RE: 7-7-2020 CRF Comments Thank you. Your comments will be acknowledged tonight and included in the record of tonight's meeting. I have also cc' Council so they will have a copy. Thank you —Chris From:Jennifer Wilcox [mailto:jcode.wilcox@gmail.com] Sent:Tuesday,July 7, 2020 3:55 PM To: Council Meeting Public Comment<councilmeetingpubliccomment@spokanevalley.org> Subject:7-7-2020 CRF Comments Thank you Mayor Wick, Deputy Mayor Peetz and Spokane Valley City Councilmembers for the opportunity to share my comments regarding tonight's council meeting. Per the guidance given on the City of Spokane Valley website, I'm providing the following information: Meeting date: July 7,2020 Agenda item: Agenda item one - Corona Virus Relief Funds (CRF) First and last name: Jennifer Wilcox City of residence: Spokane Valley Comments: 1. Spokesman Review article: I read.today's Spokesman Review article, "Valley to weigh how to spend COVID aid money" (Northwest section, page Cl). Part of the article highlighted councilmembers' interest in allocating a portion of remaining CRF funds towards rental assistance and housing. The article noted Councilmembers Hattenburg and Higgins, specifically. However, I've attended and followed past council meetings and have seen all councilmembers express interest in housing and rental issues, at some time or another. I am writing to encourage continued council support for rental/mortgage assistance programs. 2. My subject matter background: As a veteran and community advocate, I've been involved with the Tenants Union of Washington State- Spokane, Spokane Low Income Housing Consortium(SLIHC), Spokane Homeless Coalition(SHC) and the City of Spokane/Spokane County Continuum of Care, Chronic Singles Homeless Sub-Committee. I was on the planning staff for the first, annual Spokane Valley Connect. The event was designed to assist those in need of resources (not solely those experiencing homelessness) regarding housing,rental,utility, and other forms of support in Spokane Valley. The goal was to highlight the absence of significant resources (save for Spokane Valley Partners) in the City of Spokane Valley. The organizations listed in my first sentence focus on the City of Spokane and have many members and leadership team individuals, who have clearly stated to me, the City of Spokane Valley is a secondary consideration(if considered at all)regarding programs for rental assistance, shelters and homelessness issues. I advocate for more Spokane Valley inclusion/partnership from these organizations, as well as from the Eastern Washington i Veterans Task Force which also addresses veteran resource and housing needs. I've met with minimal progress which is why I appreciate the council and city staff considering using CRF funds to alleviate rental/mortgage concerns (listed as bullet two,on page three of the "Request for Council Action" document). 3. Support for the action item: The previously scarce availability of affordable housing (both HUD and market rent)has been exacerbated by COVID-19, leaving many who were already struggling to be forced out of their housing/homes. I advocate for rental/mortgage assistance to help those who are facing eviction due to the economy and loss of jobs. It's important for Spokane Valley residents to get help from their city and not rely on regional support, alone. I support the "Recommended Action or Motions", as listed on page four, of the Request for Council Action document. Thank you to all for your continued hard work and commitment to the City of Spokane Valley community. Respectfully, Jennifer Wilcox CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 7, 2020 Department Director Approval: Check all that apply: [' consent [' old business LA new business ❑ public hearing [' information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Pines Road/BNSF Grade Separation Project — DeRuwe Acquisition GOVERNING LEGISLATION: SVMC 3.35.10—Contract Authority PREVIOUS COUNCIL ACTION TAKEN: • May 7,2013: Administrative report,Bridging the Valley, • June 23,2015: Council passed Resolution No. 17-011 adopting the 2016-2021 Six Year Transportation Improvement Program(TIP),which Pines Road Grade Separation Project (Project) • January 10, 2017: Motion consideration to acquire Pinecroft property • February 28,2017: Council passed Resolution I7-006, amending the 2017 TIP which included the Project • March 28,2017: Administrative report seeking Council consensus to move forward with project design • May 23, 2017: Resolution No. 17-011 adopting the 2018-2023 Six-Year TIP, which included the Project • July 11, 2017: Motion consideration select a Consultant for Phase 1 Design • October 17,2017: Admin Report on Design Alternatives • March 27,2018: Motion consideration to apply for Spokane Regional Transportation Council's (SRTC)federal grants • May 22, 2018: Motion consideration to apply for Consolidated Rail Infrastructure and Safety Improvements Program, FY2017, (CRISI#1) grant • June 5,2018: Motion consideration to apply for Better Utilizing Investments to Leverage Development(BUILD) grant • August 21,2018: Motion consideration to apply for Consolidated Rail Infrastructure and Safety Improvements Program,FY2018, (CRISI#2)grant • December 4, 2018: Admin Report on Design Alternatives • June 4,2019: Admin Report on Design Alternatives • June 4,2019: Motion consideration to apply for BUILD grant • June 18,2019: Motion consideration to advance Alternative 2 to Phase 2 design • April 14,2020: Motion consideration to apply for BUILD grant • May 5,2020: Motion consideration to authorize city manager to execute design agreement with HDR BACKGROUND: Since 2017,the City has been working on the design of the Pines Road/BNSF Railroad Grade Separation Project. An early right-of-way(ROW) acquisition of a Pinecroft parcel was completed for the project in 2017. Currently the City is working with Commonstreet Consulting (Consultant) on additional early ROW acquisitions for three parcels. The City's ROW consultant has been negotiating with two property owners to acquire the three parcels included in this early acquisition of ROW for the project. DeWitt Living Trust owns two of the parcels and Robin DeRuwe owns one parcel.These three early ROW acquisitions are funded by an FHWA grant along with City match. For the purpose of this agenda item,the ROW agent has negotiated a purchase price for parcel 45033.0308 (Robin DeRuwe)for$525,000. OPTIONS: Staff is recommending the Council authorize the City Manager to finalize the acquisition from Robin DeRuwe or take other action as appropriate. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to finalize and execute any paperwork necessary to complete this transaction with Robin DeRuwe for the purchase price of $525,000 plus applicable closing costs. BUDGET/FINANCIAL IMPACTS: To date,the City has secured funding in excess of$9.7 million for the project from three sources. This ROW acquisition will be funded from these sources. STAFF CONTACT: William Helbig, PE—City Engineer ATTACHMENTS: ROW Plan—DeRuwe Acquisition Roblin DeRuwe Acquisition 1ST �DP* , o �y sus• 7, \ ES a 3 v $LO IE AIR — IR ��� 92� , s e 4.,,3 '�jF, 1* GRAPHIC SCALE (IN FEET) cil o LAT GRAND CA � M� f A03.65 oa. • so pd3 o� 0 50 100 200 n o REP TO vn 0y,-, e• '� f 1' = 100' II f 13653 36.5 LEGEND r � _ _� s NE may ' 1 1 o N 46,6.�'- E�pI E 136 53 2 0.®, 51,000 Sq Ft c3,a_ = Existing Property Line cri 136,55 1 1 1 3 + APN 45033.0201 = Section Line 1 \ r 1 \ ACRES — — = Plotted Lot Lines 4 s © 1 GRANDIE I 186.8 THEEP PARCEL I: THE ONFROMATI N T AREAS O SHEETS WN EFROM M \ I1 ` O� TO \ 3ck ap W o=127.548", SPOKANE COUNTY. 6 1 1 AD _ �- 5]'03 6a, L=127.54' i �, 1, ��,� 7 R=463.34 1 FIBS 1 53, �1 �13.36 APN 136• 15-1•13 64a0 45033.0309 PARCEL DATA TABLE 1 �NEUE 1 13,900 Sq Ft TAX TOTAL A �. N 01 a PARCEL PROPERTY OWNER AREA SF "� r �D ,36 5 1 min N0. 1 1 'rL� 0= 45033.0308 DERUE, ROBIN RAE 28,800 SF _ OR �3 40 APN 450S3.0308 Ili Ail P g3' N 28,800 Sq Ft ��' 45033,0309 DEWITT LIVING TRUST 13,900 SF 1 \�Q� 136• \ 1 % 2 45033.0201 51,000 SF , ` ` o _ ! \ \ u'- CA `L 3 `�� t��� ��/ BASIS OF BEARING r, 36?3 1 P / The bearing of N 73'38100"E, along the center line of z \z \ 1 1 4 \ \ Portland Avenue, per plat of First Addition to .," Grandview Acres, was used as the basis of bearing for \ 5 ' .--7 =0.48'11 this map. L=19.66' R=1402.50 no cp \ ` o) 7 CITY OF SPOKANE VALLEY 1 V 'o'-�y \ t . � / RIGHT OF WAY MAP fi ,po, . A ' 0 . °d SW 1 /4 OF SECTION 3, T25N., R44 E.W.M. g -JP 5a5 be` '0.... ... 4,5- V) w,. SPOKANE COUNTY WASHINGTON f ������'• � of was;;��`�'.T ` r1' ,fY Air ;`; `,,/� Founded 1946 1 ; r I •, : p. im son Engineers Inc.. _ : I 0+;•, 34151 ." ` CIVIL ENGINEERS & LAND SURVEYOR S lv, .CO N. 909 ARGONNE ROAD, SPOKANE VALLEY WA,, 9921Z-2789 4 3 ,a,� „A,` PHONE (509) 926-1322 FAX (509) 926-1323 5/z Z OZ.v DRAWN BY SWT DATE 05/29/2020 PROJECT NO. DRAWING NO. 9 10 CHECKED BY DATE 17061 1 OF 1 /1/6 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 7, 2020 Department Director Approval: Z Check all that apply: ❑ consent ❑ old business 1:1 new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation [' executive session AGENDA ITEM TITLE: Motion Consideration: Pines Road/BNSF Grade Separation Project — DeWitt Living Trust Acquisition GOVERNING LEGISLATION: SVMC 3.35.10—Contract Authority PREVIOUS COUNCIL ACTION TAKEN: • May 7, 2013: Administrative report,Bridging the Valley, • June 23,2015: Council passed Resolution No. 17-011 adopting the 2016-2021 Six Year Transportation Improvement Program(TIP), which Pines Road Grade Separation Project (Project) • January 10, 2017: Motion consideration to acquire Pinecroft property • February 28, 2017: Council passed Resolution 17-006, amending the 2017 TIP which included the Project • March 28, 2017:Administrative report seeking Council consensus to move forward with project design • May 23,2017: Resolution No. 17-011 adopting the 2018-2023 Six-Year TIP,which included the Project • July 11, 2017: Motion consideration select a Consultant for Phase I Design • October 17, 2017: Admin Report on Design Alternatives • March 27, 2018: Motion consideration to apply for Spokane Regional Transportation Council's (SRTC)federal grants. • May 22, 2018: Motion consideration to apply for Consolidated Rail Infrastructure and Safety Improvements Program,FY2017, (CRISI#1)grant • June 5, 2018: Motion consideration to apply for Better Utilizing Investments to Leverage Development(BUILD) grant • August 21, 2018: Motion consideration to apply for Consolidated Rail Infrastructure and Safety Improvements Program, FY2018, (CRISI#2) grant • December 4, 2018: Admin Report on Design Alternatives • June 4,2019: Admin Report on Design Alternatives • June 4,2019: Motion consideration to apply for BUILD grant • June 18,2019: Motion consideration to advance Alternative 2 to Phase 2 design • April 14, 2020: Motion consideration to apply for BUILD grant • May 5,2020: Motion consideration to authorize city manager to execute design agreement with HDR BACKGROUND: Since 2017,the City has been working on the design of the Pines Road/BNSF Railroad Grade Separation Project. An early right-of-way (ROW) acquisition of a Pinecroft parcel was completed for the project in 2017. Currently the City is working with Commonstreet Consulting (Consultant) on additional early ROW acquisitions for three parcels. The City's ROW consultant has been negotiating with two property owners to acquire the three parcels included in this early acquisition of ROW for the project. DeWitt Living Trust owns two of the parcels and Robin DeRuwe owns one parcel. These three early ROW acquisitions are funded by an FHWA grant and city match. For the purpose of this agenda item,the ROW agent has negotiated a purchase price for parcels 45033.0309 and 45033.0201 (DeWitt Living Trust) for$375,000. OPTIONS: Staff is recommending the Council authorize the City Manager to finalize the acquisition from DeWitt Living Trust or take other action as appropriate. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to finalize and execute any paperwork necessary to complete this transaction with DeWitt Living Trust for the purchase price of $375,000 plus applicable closing costs. BUDGET/FINANCIAL IMPACTS: To date, the City has secured funding in excess of$9.7 million for the project from three sources. This ROW acquisition will be funded from these sources. STAFF CONTACT: William Helbig, PE—City Engineer ATTACHMENTS: ROW Plan—DeWitt Trust Acquisition AD D \_ DeWitt Living Trust Acquisition 15 T r °,, �ti 2 CK 1 , CgES _ ��� 3a© �s©. Q ©F $NDVIE A - _To 9�•365' Lis 50. � •'.o�fi as o`�l� 0 GRAPHIC SCALE ON FEET) EV PDA TO GI/A vAcA 1iIAY�, �e� j o 4 A f �A36.53 F"-P 1" = IOW �, LEGEND s �36' ,..A11 �� Ri IRE 136 53 \ 1 1 0 512 ,000 SqFt �'' �, = Existing Property Line 136 53 1 \ 3 APN 45033,0201 �. �± - = Section Line 1 11 1 4 t 1 C S — — = Platted Lot Lines ( 514 1 1 6 \ RA ipVI1 ��6'8 TNOTE:HE PARCEL HE LOT AREAS SHOWN ARE FROM 5 © O G RCEL INFROMATION SHEETS FROM 'r \ 15'46`18", \ \ I A� flo SPOKANE COUNTY. 6 11 DI)I�I�1� -� 5� 11B 0 R.-463.34' 1 1 FIgST , A 5 N�3.363°° APN PARCEL DATA TABLE 1 1 36. EUE 1�� 64.0d 40 13,9003Sq 09 TAX y' TOTAL 1 AVM PARCEL PROPERTY OWNER AREA SF 1 w NO. ' AND 136.53 cr Ppg,Ti'1 �� 43.4(3 APN 45033.0308 �. pi -5� 45033.0308 DERUE, ROBIN RAE 28,800 SF + �l_ _ 136 53 28,800 Sq Ft 45033.0309 DEWITT LIVING TRUST 13,900 SF 4, 45033.0201 51,000 SF 1 36.5 Now f L \ 4., uy U+ 4e" / \ ?c,, \ 3 �� a��6 �h/ BASIS OF BEARING 36 5 1 1 \ ' in ` The bearing of N 73'38'00"E, along the center line of \ 4 \ 1 \ Z Portland Avenue, per plot of First Addition to x-3 1 \ O w 1 51 1 1 f v A=O'48'11", this map. \ L=19.66' nut 6 \ \ / Ol 7 R=1402.50 CITY 1 OF SPOKANE VALLEY 1 rp�a 1 1 1 y 5g i RIGHT OF WAY MAP ' 1 f R A� �125 �a`'"" 'r•, SW 1/4 OF SECTION 3, T25N., R44 E.W.M. T v.->:A0� '. k ��� ai',1,e A-.I.•o, 4 SPOKANE COUNTY, WASHINGTON 4� �",�g,EN / / !T `' "�� / '' / Founded 1946 i .:r 't''' Ir\ �- V `� ' timpsar� Engineers, Inc. Q. .. 341 .. CIVIL ENGINEERS & LAND SURVEYORS focas ?.. N. 909 ARGONNE ROAD SPOKANE VALLEY WA,, 9921z-z789 f AL LAIC PHONE (509) 926-1322 FAX (509) 926-1323 5,"Z9 ZOz0 DRAWN BY SWT DATE 05/29/2020 PROJECT NO. DRAWING NO. 9 10 CHECKED BY DATE 17061 1 OF 1