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2020, 10-27 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT Tuesday, October 27, 2020 6:00 p.m. Remotely via ZOOM Meeting 10210E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting NOTE: In response to Govemor Inslee's March 24, 2020 Proclamation concerning the COVID-19 Emergency, which waives and suspends the requirement to hold in -person meetings and provides options for the public to attend remotely, physical public attendance at Spokane Valley Council meetings are suspended until the Governor's order has been rescinded or amended. Therefore, effective immediately and until further notice, a live feed of the meeting will be available on our website and on Comcast channel 14. Public comments will only be accepted for those items noted on the agenda as "public comment opportunity," will be accepted via the following links, and must be received by 4:00 pm the day of the meeting. • Sign up to Provide Oral Public Comment at the Meeting via Calling -In • Submit Written Public Comment Prior to the Meeting • NEW: Join the Zoom WEB Meeting CALL TO ORDER ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATION: National American Indian Heritage Month GENERAL PUBLIC COMMENT OPPORTUNITY 111: Use the link above to sign up for oral public comments and indicate if you want to speak at General Public Comment Opportunity [1] or [2]. Citizens may only speak at one or the other, but not both. If there is no indication of which comment opportunity, you will be placed in the first. The link will guide you to directions to sign up for oral public comments. This is an opportunity for the public to speak on any subject except agenda action items, as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep the remarks civil. Remarks will be limited to three minutes per person. 1. PUBLIC HEARING #2 — 2021 Proposed Budget — Chelsie Taylor [public comment opportunity] 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Oct. 27, 2020, Request for Council Action Form Total: $2,606,873.02 b. Approval of Payroll for Pay Period Ending October 15, 2020: $390,193.00 c. Approval of October 6, 2020 Council Meeting Minutes, Study Session Format d. Approval of October 13, 2020 Council Meeting Minutes, Formal Format Council Agenda October 27, 2020 Page 1 of 2 NEW BUSINESS: 3. Second Reading Ordinance 20-013 Nonconforming Use Code Text Amendment 2020-0003 — Jenny Nickerson [no public comment] 4. Second Reading Ordinance 20-014 Street Vacation STV 2020-0001 — Connor Lange [no public comment] 5. First Reading Ordinance 20-016 Declaring Substantial Need — Chelsie Taylor [public comment opportunity] 6. First Reading Ordinance 20-017 Property Tax Ordinance — Chelsie Taylor [public comment opportunity] 7. Motion Consideration: Amending WSDOT Interlocal for Regional Decant Facility - Bill Helbig [public comment opportunity] 8. Motion Consideration: City Hall Holiday Closure — Mark Calhoun [public comment opportunity] GENERAL PUBLIC COMMENT OPPORTUNITY 121: Use the link above to sign up for oral public comments and indicate if you want to speak at General Public Comment Opportunity [1] or [2]. Citizens may only speak at one or the other, but not both. If there is no indication of which comment opportunity, you will be placed in the first. The link will guide you to directions to sign up for oral public comments. This is an opportunity for the public to speak on any subject except agenda action items, as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep the remarks civil. Remarks will be limited to three minutes per person. ADMINISTRATIVE REPORTS: 9. 2020 Budget Amendment — Chelsie Taylor 10. Advance Agenda — Mayor Wick INFORMATION ONLY (will not be reported or discussed): 11. Council Election Night Meeting History 12. Update on LIME Scooter Share Program 13. Department Monthly Reports 14. Department Quarterly Reports CITY MANAGER COMMENTS ADJOURNMENT Council Agenda October 27, 2020 Page 2 of 2 Sticlkane Valley Proclamation City of Spokane ralrey, Washington 5\rationalAmerican Indian .--feritage .Month WHEREAS, The history and culture of our great nation have been significantly influenced by American Indians and indigenous peoples; and WHEREAS, The contributions of American Indians have enhanced the freedom, prosperity, and greatness of America today; and WHEREAS, Native Americans' customs and traditions are respected and celebrated as part of a rich legacy throughout the United States; and WHEREAS, Native American Awareness Week began in 1976 and recognition was expanded by Congress and approved by President George H. W. Bush in August 1990, designating the month of November as National American Indians Heritage Month; and WHEREAS, In honor of National American Indian Heritage Month, community celebrations as well as numerous cultural, artistic educational and historical activities have been planned. NOW, THEREFORE, I, Ben Wick, Mayor of the City of Spokane Valley, on behalf of the Spokane Valley City Councilmembers, do hereby proclaim the month of November as National Native American Heritage Month in Spokane Valley, and I urge citizens to observe this month and take the opportunity learn more about the American Indian cultures, including taking visits to the Spokane Valley Heritage Museum, and the Northwest Museum of Arts and Culture. Dated this 27th day of October, 2020. Ben Wick, Mayor CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 27, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ® public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing #2 on 2021 Budget. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: No formal Council action has been taken on the 2021 Budget. BACKGROUND: This marks the fifth occasion where the Council will discuss the 2021 Budget and by the time the Council is scheduled to adopt the 2021 Budget on December 8, 2020, Council will have had an opportunity to discuss it on eight separate occasions, including three public hearings to gather input from citizens: • August 4 Council Budget Workshop • September 8 Admin report: Estimated 2021 revenues and expenditures • September 22 Public hearing #1 on 2021 revenues and expenditures • October 13 City Manager's presentation of preliminary 2021 Budget • October 27 Public hearing #2 on 2021 Budget • November 10 First reading on ordinance adopting the 2021 Budget • November 24 Public hearing #3 on 2021 Budget • December 8 Second reading on ordinance adopting the 2021 Budget This evening's meeting represents the second public hearing on the 2021 Budget and the purpose of the hearing is to consider input from the public on the proposed 2021 budget. 2021 Budget Overview: • The 2021 Budget currently includes appropriations of $97,968,784 including $32,524,699 in capital expenditures, comprised in -part of: o $8,876,315 in Fund #303 Street Capital Projects. o $1,120,305 in Fund #309 Park Capital Projects. o $4,676,350 in Fund #311 Pavement Preservation including $991,843 financed by the General Fund. o $759,600 in Fund #312 Capital Reserve Fund. o $13,796,320 in Fund #314 Railroad Grade Separation Projects. o $2,878,109 in Stormwater Management Fund #402 and Aquifer Protection Area Fund #403 projects. • To partially offset the $32,524,699 in capital costs we anticipate $21,079,702 in grant revenues which results in 64.75% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 24 separate funds. The City Hall Construction Fund #313 will be closed and a new Affordable & Supportive Housing Sales Tax Fund #108 will be created through the 2020 Budget Amendment. 1 • The full time equivalent employee (FTE) count will remain 95.25 in 2021. There is one vacant position in Economic Development being repurposed to Engineering due to workload and one vacant Engineer position that was budgeted 50/50 between Engineering and Street Capital Projects being repurposed to a Housing & Homeless Services Coordinator in the City Manager department. Pertaining Specifically to the General Fund: • The 2021 recurring revenue estimate of $45,426,419 is $978,119 or 2.20% greater than the 2020 proposed amended budget of $44,448,300. The 2021 amount is $2,855,381 or 5.91 % less than the original adopted 2020 budget estimate. • The 2021 recurring expenditure proposal of $45,101,466 is $2,203,341 or 5.14% greater than the 2020 proposed amended appropriation of $42,898,125. The 2021 amount is $1,879,480 or 4.35% greater than the original adopted 2020 budget amount. • Budgeted recurring revenues currently exceed recurring expenditures by $324,953 or 0.72% of recurring revenues. • Nonrecurring expenditures total $2,176,300 and include: o $212,800 for Information Technology expenditures including ■ $10,000 to replace outdated copiers ■ $159,000 for server upgrades and to replace the card access systems at CenterPlace and the Maintenance Shop ■ $43,800 for software upgrades and Laserfiche workflow o $78,900 for various Public Safety items including: ■ $37,500 for the replacement of handguns (split 50% with the County) ■ $11,400 for a radar trailer ■ $20,000 to replace the access control gate at the Precinct ■ $10,000 to replace the fire panel at the Precinct o $25,000 for an update to the Shoreline Master Plan that is funded by a grant from the Department of Ecology o $1,859,600 transfer out to the Street O&M Fund #101 to cover the deficit in recurring expenditures exceeding recurring revenues in that fund • The total of 2021 recurring and nonrecurring expenditures exceeds total revenues by $2,151,300. • The projected ending fund balance for the General Fund at the end of 2021 is currently $33,036,464 or 73.25% of recurring expenditures. Housing & Homeless Services Coordinator Position: • The prospect of creating a new Housing & Homeless Services division was discussed at the Budget Workshop on August 4, 2020. During that discussion, it was determined that Council did not wish to establish a new division at this time; however, Council asked staff to research the possibility of repurposing a current vacant position for this use in order to meet immediate City needs in this area. • Staff determined that a vacant Engineer position could be repurposed for this use. The Engineer position has been budgeted 50/50 in the Engineering division and Street Capital Projects. This position will be converted to a Housing & Homeless Services Coordinator in the City Manager Department beginning in the fourth-quarter of 2020 and a full year in the current 2021 proposed budget. This will result in an increase to the City Manager's budget 2 with a corresponding reduction in the Engineering budget from what was seen on August 4th. This has not changed since the September 8th presentation to Council. Other Funds: 2021 Budget appropriations (expenditures) in the other funds total $50,691,018 as follows: Fund Number Fund Name 2021 Appropriation 101 Street Fund 103 Paths and Trails Fund 104 Hotel / Motel Tax - Tourism Facilities Fund 105 Hotel / Motel Tax Fund 106 Solid Waste Fund 107 PEG Fund 108 Affordable & Supportive Housing Sales Tax Fund 120 CenterPlace Operating Reserve Fund 121 Service Level Stabilization Reserve Fund 122 Winter Weather Reserve Fund 204 Debt Service Fund 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 309 Parks Capital Projects Fund 310 Civic Facilities Capital Projects Fund 311 Pavement Preservation Fund 312 Capital Reserve Fund 314 Railroad Grade Separation Projects Fund 402 Stormwater Management Fund 403 Aquifer Protection Area Fund 501 Equipment Rental and Replacement Fund 502 Risk Management Fund 5,567,200 0 0 708,240 1,737,000 73,000 0 0 0 500,000 1,043,850 1,224,673 3,698,125 8,876,315 1,120, 305 0 4,726,350 2,050,524 13, 796, 320 2,626,007 2,378,109 140,000 425,000 50,691,018 Primary sources of revenues in these other funds include: • Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street Fund is anticipated to be $2,062,000. • Telephone Tax revenues remitted to the City that supports Street Fund operations and maintenance are anticipated to be $1,431,000. • Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed street projects are anticipated to total $2,000,000. • Hotel / Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $559,000 ($346,000 in the Hotel/Motel Tax Fund #105 and $213,000 in the Hotel/Motel Tax — Tourism Facilities Fund #104). • Stormwater Management Fees that are estimated at $1,900,000. • Aquifer Protection Area Fees are estimated at $460,000. Funding Challenges: • The COVID-19 Pandemic continues to impact revenues and as a consequence, as we receive updated information on tax collections and revenue sources we anticipate there may be changes to revenue projections as we progress through this 2021 Budget development process. You'll note there has been a relatively material change to estimates since the August 4th Budget Workshop in one revenue source. 3 o We've received two additional months of sales tax receipts since information was prepared for the Workshop. Overall, receipts are currently tracking with what was received at this time during 2019. However, sources at the state and national level as well as observations of the current economy make it unclear as to whether the current level of collections is sustainable or will decrease in future months. In response to new information, staff has increased sales tax estimates to reflect a 10% decrease from 2019 collections rather than the 20% that was used in the estimates at the Budget Workshop. We will continue to monitor collections and adjust accordingly. o Other revenues are tracking with estimates that were given at the Budget Workshop and have not been adjusted since that time. • Declining revenues in the Street O&M Fund #101 are impacting our ability to deliver historic levels of service. Fund #101 is dependent upon motor vehicle fuel tax revenues and telephone utility tax revenues. o Motor vehicle fuel taxes have increased slightly due to recent State legislation; however, they are generally flat or declining in recent years due to improvements in vehicle fuel mileage. o Telephone utility taxes have been declining at an average of 5.90% per year from 2009 through 2019. We believe the decline is primarily due to the elimination of land lines by individual households. The revenues from this tax reached a high of $3.1 million in 2009 (the year the tax was implemented) and is currently estimated to generate $1.4 million in 2021. • Balancing the cost of pavement preservation against other transportation and infrastructure needs. o Pavement Preservation Fund #311 is relying more heavily on REET revenues due to an elimination of the contribution from the Street Fund #101 related to declining revenues and an elimination of contributions from the Civic Facility Replacement Fund #123. The fund balance in Fund #123 was entirely depleted at the end of 2016, and the fund was closed during 2017. o Reliance on REET revenues to fund pavement preservation in Fund #311 limits the City's ability to provide match funding for State and Federal grants received for other street projects. o Railroad grade separation projects (overpasses and underpasses) are exceptionally expensive endeavors and are largely beyond the City's ability to finance through existing sources of revenue. The City has secured funding for the Barker Rd. Grade Separation project; however, funding is still needed for other grade separation projects within the City. OPTIONS: State law requires a public hearing on the proposed 2021 budget; and this is the second of such hearings. RECOMMENDED ACTION OR MOTION: As the purpose of the public hearing is to gather input from the public in regard to the 2021 Budget, no action is requested at this time. BUDGET/FINANCIAL IMPACTS: Given that the budget is not scheduled to be adopted by the Council until December 8, 2020, it is possible the figures may be modified as we refine estimates of revenues and expenditures. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Power Point presentation; Draft 2021 Budget Book as of October 27, 2020 4 City of Spokane Valley 2021 Budget Discussion Public Hearing #2 2021 Budget October 27, 2020 2021 Budget Summary All Funds Total appropriations across all City Funds of $98 million including: $47.3 million in the General Fund which is comprised of $45.1 million recurring and $2.2 million nonrecurring. $50.7 million spread across 23 additional funds. $32.6 million in capital expenditures. 2 2020 Budget Summary All Funds FTE count proposed to be 95.25 employees in 2021, which is the same as 2020. However, two positions transitioned between departments. There is one vacant position in Economic Development being repurposed to Engineering due to workload and one vacant Engineer position that was budgeted 50/50 between Engineering and Street Capital Projects being repurposed to a Housing & Homeless Services Coordinator in the City Manager department. General Fund —Housing & Homeless Services At the Budget Workshop, Council decided against creating a new Housing & Homeless Services division at this time but asked about the ability to repurpose a vacant position. Staff determined that a vacant Engineer position could be repurposed for this use. The Engineer position was budgeted 50/50 in the Engineering division and Street Capital Projects. This will also be included in a future budget amendment for a partial year in 2020. General Fund REVENUES: Total recurring 2021 revenues of $45,426,419 as compared to $44,448,300 in 2020 for an increase of $978,119 or 2.20%. All revenue estimates are based upon a combination of historical collections and future projections with some increasing and others decreasing. Two largest sources are Sales Tax and Property Tax which are collectively estimated to account for $37,861,400 or 83.35% of 2021 General Fund recurring revenues. General Fund General sales tax collections are estimated at $22,220,000, an increase of $436,000 or 2.00% over the 2020 Budget. In response to new information, staff has increased sales tax estimates to reflect a 10% decrease from 2019 collections rather than the 20% that was used in the estimates at the Budget Workshop. We will continue to monitor collections and adjust accordingly. General Fund Property Tax levy is not proposed to include the 1 % increase authorized by State law. 2021 Levy is estimated at $12, 724, 200 Levy assumes we start with the 2020 levy of $12,399,226 + estimated new construction of $325,000 General Fund EXPENDITURES: 2021 recurring expenditure proposal of $45,101,466 as compared to $42,898,125 in 2020 proposed amended budget for an increase of $2,203,341 or 5.14%. The 2021 amount is 1,879,480 or 4.35% greater than the adopted 2020 budget. Recurring revenues currently exceed recurring expenditures by $324,953 or 0.72% of recurring revenues. General Fund Nonrecurring revenues include $25,000 in grant proceeds from the Department of Ecology to fund an update to the Shoreline Master Plan. General Fund Nonrecurring expenditures total $2,176,300 and include: $212,800 of IT related capital replacements $78,900 for various Public Safety items including $37,500 for the replacement of handguns (split 50% with the County) $11,400 for a radar trailer $20,000 to replace the access control gate at the Precinct $10,000 to replace the fire panel at the Precinct $25,000 for an update to the Shoreline Master Plan $1,859,600 transfer out to the Street O&M Fund #101 to cover the deficit in recurring expenditures exceeding recurring revenues in that fund 10 General Fund The total of 2021 recurring and nonrecurring expenditures exceeds total revenues by $2,151,300. Projected fund balance at the end of 2021 is currently $33,036,464 or 73.25% of recurring expenditures. Other Funds Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street Fund is anticipated to be $2,062,000 Telephone Taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated to be $1,431,000 Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed street projects are anticipated to total $2,000,000 12 Other Funds Hotel/Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $559,000 Stormwater Management Fees of $1,900,000 Aquifer Protection Area fees of $460,000 Grant Revenues of $21,079,702: Fund #001 — General Fund - $25,000 Fund #303 — Street Capital Projects - $6,843,308 Fund #309 — Parks Capital Projects - $480,530 Fund #314 — RR Grade Separation Projects - $11,508,819 Fund #402 — Stormwater Fund - $100,000 Fund #403 — Aquifer Protection Area Fund - $2,122,045 Other Funds —Challenges COVID-19 Pandemic revenue impacts Declining revenues in the Street O&M Fund #101 that will impact our ability to deliver historic levels of service. Telephone utility tax revenues Balancing the cost of pavement preservation against other transportation and infrastructure needs. Use of REET for pavement preservation limits availability of funds for grant matching Railroad grade separation projects 14 Future Council Budget Discussions Nov. 10 — First reading of ordinance adopting 2021 Budget. Nov. 24 — Public hearing #3 on the 2021 Budget. Dec. 8 — Second reading of ordinance adopting 2021 Budget. Spokane Val lcy City of Spokane Valley, WA 2021 Preliminary Budget As of October 27, 2020 �� oiioiitmorm00000a0000�a000�ggv;n� This page left intentionally blank. Spokane �� Valley City Manager's Budget Message 2021 Annual Budget Dear Citizens, Mayor and City Council of Spokane Valley: It is with cautious optimism that I present the 2021 Budget for the City of Spokane Valley. Noteworthy is that the 2021 Budget development process occurred in the midst of a recession brought on by the COVID-19 global pandemic. As a consequence, we slowed down the budget development and adoption process in order to get a better sense of the resultant impact on revenue projections for both the 2020 and 2021 Budgets. As I write this message it is still unclear what the depth and breadth of revenue reductions will be across the variety of City funds for which we adopt budgets but we recognize that the most material impacts will be felt in the following revenue areas: • Sales taxes (recorded in General Fund #001) • Building and permitting fees (recorded in General Fund #001) • Motor vehicle fuel taxes (recorded in Street O&M Fund #101) • Lodging taxes (recorded in Hotel/Motel Tax Fund #'s 104 and 105) • Real estate excise taxes (recorded in REET Fund #'s 301 and 302 and support capital projects in a number of City funds) This Council adopted 2021 Budget includes what we consider to be fiscally responsible revenue adjustments based upon what we currently know. Because the City has a long history of making prudent financial decisions dating back to our 2003 incorporation, because it has engaged in consistently responsible budgeting and restrained spending, because we have restrained the growth of City programs and related spending, and because we have adhered to the key Fiscal Policies noted in following pages, we have accumulated fund reserves that we believe will allow the City to deliver status quo levels of service throughout all of 2021. Budget Development Goals We recognize that to ensure continued financial stability, it is imperative that we achieve two key goals within our General Fund: 1. Recurring annual revenues must be greater than or equal to recurring annual expenditures, and 2. The ending General Fund fund balance must be sufficient enough to meet cash flow needs which is no less than 50% of recurring expenditures and represents roughly six months of General Fund operations. Even in light of the global pandemic and resultant recession, I am pleased to report that each of these goals have again been achieved in the 2021 General Fund Budget. 1 Beyond recurring operating activity, and due to our exceptionally strong financial position, we have been afforded the opportunity to use the portion of the General Fund fund balance that exceeds 50% of recurring expenditures for capital construction projects that are important to the City Council and Community. Following this policy of transferring the fund balance in excess of 50%, since 2013, City Councils have made the decision to transfer $27.8 million of excess General Fund reserves to partially finance a variety of projects including each phase of the Appleway Trail, Sullivan Road West Bridge Replacement, Appleway Avenue Landscaping, construction of a new City Hall, the future Barker/BNSF Grade Separation Project, and setting aside money for the Pines/BNSF Grade Separation Project, Barker Corridor Project and development of Balfour Park. Fiscal Policies Fiscal Health is at the Core of Providing a Good Public Service The Fiscal Policies adopted by the City Council are important for the long-range fiscal strength of Spokane Valley. These policies set a framework that the City will follow to responsibly manage resources and if necessary, under what circumstances we will utilize reserves to sustain operations during economic downturns. Financial Management The City will strive to: 1. Maintain basic service levels with minimal resources to achieve success. 2. Minimize personnel costs and overhead by continuing to contract for services when it makes financial sense to do so. 3. Continue the six -year Business Plan process. 4. Leverage City funds with grant opportunities. 5. Minimize City debt with a pay as you go philosophy. o The State of Washington sets the maximum level of allowable debt for cities based on assessed value of property. The City of Spokane Valley carries an exceptionally low debt burden and currently utilizes only 1.53% of its total debt capacity, and more importantly, only 7.66% of non -voted bond capacity. 6. Strive to prioritize spending in the annual budget process and minimize the mid -year addition of projects and appropriations. Financial Objectives The City's financial objectives are: 1. Adopt a General Fund Budget with recurring revenues equal to, or greater than recurring expenditures. 2. Maintain a minimum General Fund Ending Fund Balance of at least 50% of the recurring expenditure budget. This is adequate to meet cash flow needs and is the equivalent of six months of general fund operations. 3. If necessary, utilize a portion of the Service Level Stabilization Reserve Fund #121 ($5.5 million) to maintain ending fund balance minimum. 4. Commitment to the strategy that the Service Level Stabilization Reserve Fund #121 will not be reduced below $3.3 million (60% of $5.5 million) without City Council approval. If Council should deem this necessary, the City will then first replenish Fund #121 to at least $3.3 million before any annual General Fund transfers are made to Capital Reserve Fund #312. 5. Maintain the 2021 property tax assessment the same as 2020 with the exception of new construction. As in the previous 11-years, the City will forego the 1% annual increase to 2 property tax allowable by RCW 84.52.050. We anticipate this will result in a levy of $12,399,200 plus estimated new construction of $325,000 for a total levy of $12,724,200. The allowable potential increase will be banked for future use as provided by law. This represents the twelfth consecutive year that we have not increased our City property tax assessment. 6. Grow our economy so the existing tax base can support basic programs. Commitment — By committing to these policies and the checks and balances they afford, the City will ensure financial sustainability well into the future. 2021 Budget Highlights City Priorities The City's chief budget priorities are: • Public Safety • Pavement Preservation • Transportation and Infrastructure (including railroad grade separations and park related projects), and • Economic Development Ensuring that we've committed adequate resources to these activities accounts for much of the effort that Council and Staff collectively dedicate to the annual development of our Business Plan and Operating and Capital budgets. Moderate Growth in Recurrinq General Fund Expenditures Investing in essential core services identified by the Council and Community establishes the baseline expenditures we have included in this budget. Similar to the trend experienced in most jurisdictions, we find that the cost of providing these services often increases at a faster rate than the moderate growth we see in the underlying tax revenues that support these core services. With that said however, City staff and Council collectively strive to meet the challenge of continuing to provide historic levels of service and we will again meet this challenge in 2021 where we anticipate recurring General Fund revenues will increase over those of 2020 by 2.20%, while expenditures increase by 5.14%. The 5.14% increase is computed after a 2020 Budget amendment that includes a $615,000 reduction in Parks and Recreation expenditures which is in recognition of the fact that the COVID-19 event has resulted in the elimination of many programs. If the $615,000 reduction in 2020 expenditures were not included, the 2021 Budget actually increases by 3.65%. 3 Increases at the •oint of budget adoption over the past 8-years have been: 2021 compared to 2020 2020 compared to 2019 2019 compared to 2018 2018 compared to 2017 2017 compared to 2016 2016 compared to 2015 2015 compared to 2014 2014 compared to 2013 Recurring Revenues Expenditures 2.20% 6.12% 5.56% 3.73% 4.38% 3.08% 2.72% 4.39% 5.14% 3.00% 1.90% 1.81% 0.87% 2.79% 3.90% 4.28% Public Safety Costs Over the years Council has consistently committed to the maintenance and at times enhancement of public safety service levels and this is again reflected in the 2021 Budget where public safety costs including law enforcement, courts, prosecution, public defense and jail related services represent the City's primary operating expenditure and total $28,101,615 which is a 4.57% increase over the 2020 Budget. Noteworthy about the public safety budget are the following observations: • It represents 62.3% of the 2021 General Fund recurring expenditure budget ($28,101,615 / $45,101,466). • It is equivalent to 221% of anticipated 2021 property tax collections ($28,101,615 / $12,724,200). In other words, if property taxes were to double they alone would not be sufficient to cover Spokane Valley's public safety commitment. Staffing Levels The Staff count remains unchanged from 2020 to 2021 with 95.25 full-time equivalent employees (FTEs) but does reflect the reallocation of Staff between departments, including: • A vacant 1.0 FTE Senior Transportation Planner position allocated to the Economic Development division has been repurposed to a 1.0 FTE Assistant Engineer position in the Engineering Division. • A vacant 1.0 FTE Engineer position allocated 50% to the Engineering Division and 50% to Street Capital Projects Fund #303 has been repurposed to a 1.0 FTE Housing and Homeless Services Coordinator position in the General Fund City Manager budget. This position will begin coordinating the City's approach to proactively addressing housing and homeless issues in our community. 4 The FTE count allocated among City funds is as follows: General Fund #001 Street O&M Fund #101 Street Capital Projects Fund #303 Stormwater Fund #402 2020 Budget as Adopted 2021 Staff Reallocation 2021 New Positions 2021 Budget Difference Between 2020 and 2021 75.78 7.47 8.10 3.90 0.50 0.00 (0.50) 0.00 0.00 0.00 0.00 0.00 76.28 7.47 7.60 3.90 0.50 0.00 (0.50) 0.00 95.25 0.00 0.00 95.25 0.00 The personnel costs for the 76.28 FTEs charged to the General Fund represent just 21.9% of recurring expenditures. Taking into consideration that we contract for police services and are served by Fire and Water districts as well as a Library District, for a major city we operate substantially below the normal employee count and consequently at a significantly reduced payroll cost relative to many cities across the country. Spokane Valley staff levels average about one employee for every 1,023 citizens (= population of 97,490 per the WA State OFM / 95.25 FTEs) while comparably sized cities in the State of Washington have a much higher ratio of employees to citizens. Since incorporation, the City has taken a conservative approach to adding new staff and continues to have the lowest per capita employee count of any Washington city with a population of 50,000 or greater. By all comparisons, the City of Spokane Valley continues to be a lean, productive City government. Pavement Preservation Some may question paving roads that "don't look so bad" but the truth is the best time to repave is before a road deteriorates to the point that full reconstruction is necessary. Full reconstruction costs substantially more than pavement preservation treatments such as crack sealing or grinding and repaving and this is why the City has committed critical financial resources to the preservation of our transportation infrastructure. We're proud of our fine road system and will endeavor to continue to maintain it in the best manner possible with available financial resources. Beginning in 2012, the City initiated a program of expending general fund, special revenue fund and capital project fund revenues and reserves for the purpose of financing our street preservation efforts. In 2021, our community will again see an aggressive program of caring for roadways including the potential of surface treatment programs that would be new to Spokane Valley. For 2021, we project total revenues in Pavement Preservation Fund #311 of $4,146,400 that combined with $579,950 of fund reserves will be applied against $4,726,350 in projected expenditures. Sources of revenue in 2021 are anticipated to include $1,500,000 from the Street Wear fee that was adopted by Council in 2018, and $2,646,400 in transfers from other City funds consisting of: • $991,843 from the General Fund • $827,278 from REET 1 Capital Projects Fund #301 • $827,279 from REET 2 Capital Projects Fund #302 5 While Pavement Preservation is one of our critical service and budget priorities we find that sustaining adequate levels is a constant challenge and I address this in the portion of this budget message titled "Challenges". Transportation and Infrastructure The 2021 Budget includes $32,524,699 of capital expenditures that we anticipate will be in -part offset with $21,079,702 in grant revenues which results in 64.75% of capital projects being financed with State and Federal dollars. The projects we'll work on in 2021 partially include: • $8.88 million in Street Capital Projects Fund #303 • $1.12 million in Park Capital Projects Fund #309 • $4.68 million in Pavement Preservation Fund #311 • $759,600 for the final installment to WSDOT for the acquisition of nearly 14 acres future park property located north of Sullivan Park. • $13.80 million in Railroad Grade Separation Projects Fund #314 • $2.88 million in Stormwater Fund #402 and Aquifer Protection Area Fund #403 • $212,800 for Information Technology equipment acquisitions in the General Fund • $130,000 from Equipment Rental and Replacement Fund #502 for the replacement of existing vehicles in the Engineering Division of the General Fund #001 and the Street Fund #101. Challenges Beyond the annual challenge of balancing the General Fund budget, the City of Spokane Valley has a number of on -going financial challenges. 1. Declining revenues in Street O&M Fund #101 that will impact our future ability to deliver historic service levels This Fund depends upon a combination of gas and telephone tax receipts. • Because the gas tax is a flat amount per gallon, and because each generation of newer vehicles get better gas mileage, we find our gas tax revenues hover somewhere between flat or slightly declining. Calendar year 2020 revenues were materially impacted by the COVID-19 event and amended downward by $331,700 (16.2%) from the initial 2020 Budget projection of $2,046,700 reflecting a material change in driving habits as much of the State population stayed home in order to physical distance from others. The 2021 Budget projection reflects a .7% increase over the 2020 Budget as initially adopted ($2,062,000 / $2,046,700) in anticipation of a return to normal (assuming a COVID-19 vaccine becomes available in early 2021 and widely distributed by yearend). • The 6% telephone utility tax generated $3,050,000 million in the first year of collections in 2009. Since that time however we have experienced a decline averaging 5.90% per year and at this point are projecting 2021 revenues of just $1,431,000 which is just 47% of the 2009 collections. We believe the decline is primarily due to the elimination of land lines by individual households. 6 • Because of the ongoing decline in telephone utility tax revenues, 2021 will be the fifth consecutive year of budgeted recurring expenditures exceeding recurring revenues. o We have been able to continue to deliver historic levels of service in the previous 4- years by doing the following: ■ 2017 - a $328,000 operating deficit was resolved by drawing down fund reserves. ■ 2018 - a $415,000 operating deficit was resolved by drawing down fund reserves. ■ 2019 - a $907,000 operating deficit was resolved through a transfer from Capital Reserve Fund #312. This is a noteworthy departure from the historic intended use of these monies which has been for one-time capital projects. ■ 2020 - a $1,714,096 operating deficit was resolved through a combination of transfers of $1,364,706 from Capital Reserve Fund #312 and $350,200 from the General Fund. 2021 - a $1,859,600 operating deficit was resolved through a transfer directly from the General Fund. • Determining "how" to fully finance Street O&M Fund #101 operations beyond 2021 will continue to be a Council conversation. 2. Balancing the cost of pavement preservation against other transportation and infrastructure needs • Pavement preservation has historically been financed from a combination of sources including: o General Fund dollars, o Street O&M Fund dollars, o Civic Facility Replacement Fund #123 (Fund #123) reserves that were dedicated towards this purpose until their depletion in 2016. o Real estate excise tax (REET) revenues, o Grant revenues, and o Beginning in 2018, the addition of a street wear fee that was negotiated by the City as part of an updated solid waste collection contract that recognized the damage that heavily laden garbage trucks do to our road system. o Following is a table that reflects pavement preservation related revenues over the 10- year period 2011 through 2021: Fund 001 101 106 123 301/302 310 Street Civic Fac. Civic Fac. General Street O&M Wear Fee Replace. REET 1&2 Capital Grants Total Actual 2011 584,681 0 0 0 0 500,000 0 1,084,681 2012 2,045,203 0 0 0 0 0 0 2,045,203 2013 855,857 282,000 0 616,284 300,000 0 35,945 2,090,086 2014 888,823 282,000 0 616,284 368,944 0 2,042,665 4,198, 716 2015 920,000 206,618 0 616,284 502,098 0 835,224 3,080,224 2016 943,800 67,342 0 559,808 730,572 0 1,654,698 3,956,220 2017 953,200 67,342 0 0 1,320,958 0 89,208 2,430,708 2018 962,700 67,342 1,000,000 0 1,370,658 0 1,422,404 4,823,104 2019 972,300 0 1,608,028 0 1,545,277 0 2,398,330 6,523,935 Budget 2020 982,023 0 1,513,532 0 1,545,277 0 10,588 4,051,420 2021 991,843 0 1,500,000 0 1,654,557 0 0 4,146,400 11,100,430 972,644 5,621,560 2,408,660 9,338,341 500,000 8,489,062 38,430,697 7 • The City used Civic Facility Replacement Fund #123 reserves over the 4-year period 2013 through 2016 in order to give the City time to determine how best to finance the pavement preservation plan in 2017 and beyond. • In the years leading up to 2020 we existed in a fairly robust economy and beginning in 2017, following the depletion of Fund #123 reserves, we began applying a portion of our strong Real Estate Excise Tax (REET) collections towards pavement preservation. During this time frame we recognized that when the economy inevitably waned in the future, so too would REET revenues, and a consequence of over reliance on that source of money could in the future limit the City's ability to provide the necessary match needed for State and Federal grants that are applied to other street construction and reconstruction projects. Now, existing in the COVID-19 induced recession we find that our predictions may be coming to pass and recognize that the need to address alternative funding is more important than ever. • For a number of years Spokane Valley struggled to develop a pavement management plan that clearly delineated the pavement condition index (PCI) that should be maintained throughout our road system and define the amount of money we should dedicate annually to achieve that plan. • The results of one of our most recent studies was communicated to Council on April 2, 2019 and this answered the question of how pavement management resources should be allocated between the local access, collector and arterial portion of our street network. This study also estimated the annual cost to meet the needs of both Street O&M Fund #101 and Pavement Preservation Fund #311 to be $10 million. • Because the City annually commits approximately $6 million to pavement management needs this leaves us with an estimated annual shortfall of $4 million. • Even though the City's investment in our street network has consistently fallen short of that figure however we find that the PCI is not in a free fall and is in fact holding fairly steady at a rating of 76 (out of 100) which is considered to be in the "Good" category. • We continue to evaluate our pavement management plan and are currently considering a variety of pavement treatments beyond our historic use of crack sealing and grind and overlays. • Council and Staff will continue to work collectively to determine how to finance a realistic pavement management plan. 3. Railroad Grade Separation Projects (overpasses and underpasses) Bridging the Valley is a proposal to separate vehicle traffic from train traffic in the 42 mile corridor between Spokane and Athol, ID. The separation of railroad and roadway grades in this corridor is intended to promote future economic growth, traffic movement, traffic safety, aquifer protection in the event of an oil spill, and train whistle noise abatement. The underlying study outlined the need for a grade separation at four locations in Spokane Valley. • Barker and Trent Road Overpass (fully funded at $24.7 million), • Pines and Trent Underpass (estimated cost of $29.0 million), • Sullivan Road Overpass improvements, and • Park Road Overpass Because grade separation projects are exceptionally expensive endeavors and largely beyond our ability to finance solely through existing sources of internal revenue, the City has pursued grant funding from both the Federal and State Governments over the past several years. 8 Barker/Trent Grade Separation Project We reached the point of being fully funded for this project in early 2018, the design is complete, and we have acquired all necessary right-of-way with the exception of one parcel upon which we've received notification of a Cert 3 acceptance. We anticipate that construction funds will be obligated by late 2020 with construction beginning in 2021. Revenue sources are comprised of the following: Barker Grade Separation Project Financing Sources City of Spokane Valley General Fund reserves Real Estate Excise Tax (REET) Total from Spokane Valley Federal Earmark 2017 WA Legislature appropriation National Highway Freight Program TIGER 9 FMSIB (20% of total) (assume $19.0 million) $ 1,421,000 2,209,000 $ 3,630,000 721,000 1,500,000 6,000,000 9,020,000 3,800,000 $ 24,671,000 Pines / Trent Grade Separation Project Progress to date includes: • We anticipate the project cost will be $29.0 million and thus far we have secured $9.7 million including $4.7 million set aside by the City. Additionally, there exists an inactive Freight Mobility Strategic Investment Board (FMSIB) grant in the amount of $3.36 million. It is currently unclear whether these funds will be made available to Spokane Valley in the future. Following is a detailed list of sources secured: 9 Pines Grade Separation Project (Estimated cost of $29 million) Financing Secured City of Spokane Valley 2016 General Fund Property acquisition $ 500,000 2017 General Fund dedication 1,200,000 2017 General Fund allocation of fund balance > 50% 721,000 2018 General Fund allocation of fund balance > 50% 764,000 2019 General Fund allocation of fund balance > 50% 1,500,000 Total from Spokane Valley 2018 - SRTC for ROW (FHWA) 2019 - CRISI 2 for Design 2020 - SRTC (FHWA) 4,685,000 1,890,000 1,246,500 1,905,000 $ 9,726,500 Inactive FMSIB Grant from 2000 that was awarded to WSDOT $ 3,360,000 • In late 2016 the City acquired property valued at approximately $500,000 that was applied to the acquisition of property that will in -part satisfy the right-of-way needs for this project. • On July 11, 2017 Council approved a Phase 1 contract with an engineering firm valued at $124,000 with a scope of services that called for evaluating two potential sites, each of which included a roundabout and signalized intersection alternative. • Staff presented subsequent reports to Council that provided design progress updates on October 17, 2017, December 13, 2018 and June 4, 2019. • A total of five public outreach meetings were held between October 2017 and May 2019 to seek input on the design alternatives. • Input was sought from a variety of stakeholders including BNSF, the Spokane Valley Police Department, Spokane Valley Fire Department, East Valley School District, the Fourth District Legislative Delegation and freight industry representatives. • On June 18, 2019 Council approved a design alternative that moves the intersection to the east of the current location with a roundabout as intersection control. • In early June 2019 the City was awarded a Consolidated Rail Infrastructure and Safety Improvements (CRISI) grant through the Federal Rail Administration (FRA) in the amount of $1,246,500. The related contract for the CRISI grant was completed in March 2020 and the proceeds are being applied towards the engineering design phase. • In May 2020 Council approved the contract to complete the engineering design phase of the project which we anticipate will be completed in the latter part of 2021. • In early 2020 the City was awarded an additional $1,905,000 towards right-of-way acquisition through the Spokane Regional Transportation Council (SRTC). • In July 2020 the City began acquiring right-of-way through the acquisition of three parcels. • Future property acquisitions will be necessary during the right-of-way phase of the project but this cannot be determined until the final phase of the design is well underway. We anticipate right-of-way activities will continue into 2022. 10 • With the engineering design phase completed by the end of 2021 and right-of-way acquisition phase completed in 2022 we anticipate the project will be "shovel ready" by December 2022. • For the construction phase of the project the City has applied for a variety of both state and federal grants including the TIGER, FASTLANE , INFRA, CRISI and BUILD programs. • We will continue to apply for grant programs as they become available. We are hopeful that having a 100% design will make us more competitive as we will then have a "shovel ready" project. Economic Development To the best of our ability we focus on business retention and expansion of existing businesses and recruitment of new businesses. Examples of economic development efforts include: Comprehensive Plan — In the latter part of 2016 the City updated its Comprehensive Plan and included an economic development element. Contained within this element is a summary of the local economy; an assessment of strengths and weaknesses; and policies, programs and projects to foster economic growth. The plan also included implementation strategies to improve retail, enhance tourism, and grow businesses in the City. Among other things, the plan also streamlined land uses by consolidating many zones and reducing many development requirements. Additionally the plan was also designed to provide flexibility in an effort to encourage market driven growth. Retail Recruitment— In 2017 the City expanded into the area of Retail Recruitment by contracting with a firm specializing in this type of service. The services we are seeking in this effort include a review of the retail recruitment strategy; conducting a market and retail gap analysis; development of a recruitment plan; identification of a strategic retail prospect list; and recruitment of retail on behalf of the City. We have again included money in the 2021 Budget to continue this effort. Planned Action Ordinance (PAO) — In the latter part of 2016 the City received a $114,200 grant from the Department of Commerce that with an additional investment of $55,000 from the City, resulted in a streamlined environmental permitting process in the northeast industrial area of our community. This study completed the environmental permitting requirements for the northeast industrial area which lead to the development of a Planned Action Ordinance (PAO) adopted by Council March 12, 2019. The PAO saves industrial developers a minimum of 6 weeks permitting time while providing a predictable path to ensure that adequate infrastructure is in place to serve the expected developments and as a result of the PAO properties can now be marketed as truly "shovel ready". Northeast Industrial Area — In addition to the adoption of the Planned Action Ordinance the City has engaged in a number of capital projects in our Northeast Industrial Area that resulted in the expansion and improvement of our infrastructure and have the dual benefit of improving our road system and making the area more attractive for future economic development. These include: • In 2019 we rebuilt Barker Road from Euclid Avenue to the southern limits of the Barker Grade Separation project including the extension of sewer service by Spokane County. • In partnership with Centennial Properties, in 2020 we completed a project that began in 2019 that resulted in the construction of a new one -mile section of Garland Avenue that stretches from Flora to Barker. This new stretch of road made 150 additional acres of industrial property accessible to development. 11 • The City began a construction project in 2020 that will be completed in 2021 what will rebuild Barker Road from Euclid Avenue running south to the Spokane River. The Budget for 2021 Strong but Guarded Recognizing that fiscal health is at the core of providing good public services, one of the most important tests of fiscal management is the ability of a municipal enterprise to maintain basic services during an economic downturn. The creation and ongoing maintenance of financial reserves since incorporation has served the intended purpose of providing Spokane Valley the means to sustain critical public services during turbulent economic conditions including those experienced during the Great Recession that began in 2008 and the COVID-19 induced global recession we are currently experiencing. The 2021 Budget again reflects a prudent and guarded continuation of service delivery capabilities. In the budget message I wrote last year I included the following statement: "We are cognizant of the fact that we currently exist in the longest economic expansion in United States history and at this point, with each passing day we are closer to the next economic downturn. Given this, we will remain vigilant in our observance of local, state and national events and economic trends that may impact our own community and work towards capitalizing on our strengths, minimizing our weaknesses, and being ever watchful towards both threats and opportunities." As I write this message we exist in a global recession brought on by the COVID-19 pandemic. While we are uncertain of the depth and breadth of the impact this event will have on City revenues and the programs they support, we will in the future, as we have in the past, "continue to remain vigilant in our observance of local, state and national events and economic trends that may impact our own community and work towards capitalizing on our strengths, minimizing our weaknesses, and being ever watchful towards both threats and opportunities." Balanced Budget Means exactly what it says — recurring General Fund operating expenses and the programs they support have been balanced with known or reasonably predictable recurring revenues with no increase in property tax or in sales tax rates for the City. The budget is designed to maintain the healthy, positive fund balance at year-end which provide for the City's cash flow needs without costly borrowing. In pursuit of fiscal responsibility, special attention is given to limiting the growth in new programs and financial commitments. This approach allows available resources to be put toward sustaining services consistent with the City Council's priorities for 2021 and beyond. 12 Acknowledgments I would like to acknowledge the Community, City Council and Staff for a long history of financially responsible spending and sensible fiscal planning. By saving and conserving the taxpayers' money and by adopting and adhering to prudent Tong -term fiscal policies, the City will in 2021 provide levels of service on par with those we've provided in past years even while in the grip of a global recession induced by the COVID-19 pandemic. The City Council continues to set a path to ensure the long-term financial sustainability of the City. The management staff and employees have worked together to develop the Business Plan and 2021 Budget recommendations to achieve the Council's ongoing goal of sustainability. I hope the Citizens of Spokane Valley are proud of the programs and strong financial condition of their City. We invite your examination and questions regarding the 2021 Budget. Respectfully, Mark Calhoun City Manager 13 Spokane jValley FINANCE DEPARTMENT Chelsie Taylor, Finance Director 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509) 720-5000 ♦ Fax: (509) 720-5075 • www.spokanevalley.org TO: City Manager and Members of the City Council FROM: Chelsie Taylor, Finance Director SUBJECT: About the 2021 Budget and Budget Development Process The budget includes the financial planning and legal authority to obligate public funds. Additionally, the budget provides significant policy direction by the City Council to the staff and community. As a result, the City Council, staff and public are involved in establishing the budget for the City of Spokane Valley. The budget serves four functions: 1. It is a Policy Document The budget functions as a policy document in that the decisions made within the budget will reflect the general principles or plans that guide the actions taken for the future. As a policy document, the budget makes specific attempts to link desired goals and policy direction to the actual day-to- day activities of the City staff. 2. It is an Operational Guide The budget of the City reflects its operation. Activities of each City function and organization have been planned, debated, formalized, and described in the following sections. This process will help to maintain an understanding of the various operations of the City and how they relate to each other and to the attainment of the policy issues and goals of the City Council. 3. It is a Link with the General Public The budget provides a unique opportunity to allow and encourage public review of City operations. The budget describes the activities of the City, the reason or cause for those activities, future implications, and the direct relationship to the citizenry. 4. It is a Legally Required Financial Planning Tool The budget is a financial planning tool, which has been its most traditional use. In this light, preparing and adopting a budget is a State law requirement of all cities as stated in Title 35A of the Revised Code of Washington (RCVV). The budget must be adopted as a balanced budget and must be in place prior to the beginning of the City's fiscal year. The budget is the legal authority to expend public monies and controls those expenditures by limiting the amount of the appropriation at the fund level. The revenues of the City are estimated, along with available cash carry -forward, to indicate funds available. The budget takes into account unforeseen contingencies and provides for the need for periodic adjustments. 2021 BUDGET DEVELOPMENT PROCESS Historically the City has utilized a budgeting approach that assumed for most functions of government that the current year's budget was indicative of the base required for the following year. However, with the volatility that was seen in the economy with the Great Recession and again with the COVID-19 pandemic, the City moved to a Budget development process that consciously reviews service levels in each department and determines the appropriate level of funding that meets Council goals relative to available resources. 14 The 2021 Budget development process began at the February 11, 2020 Council workshop where among other topics, Council and staff discussed the budget in general terms. Due to the COVID- 19 pandemic, the City's budget development process was delayed in order to account for some of the uncertainty surrounding revenue projections. In mid -April 2020 the Finance Department notified City Departments that their 2021 revenue and expenditure estimates were due by mid - May. Through the summer, the City Manager's office and Finance Department worked to prepare budget worksheets that were communicated to the City Council at a Budget workshop held August 4, 2020. Following the workshop, the Finance Department continued work on the budget including refinements of revenue and expenditure estimates and through September, the Finance Department and City Manager reviewed updated budget projections. By the time the 2021 Budget is scheduled to be adopted on November 24, 2020, the Council will have had an opportunity to discuss it on eight separate occasions, including three public hearings to gather input from citizens: August 4 Council budget workshop September 8 Admin report: Estimated 2021 revenues and expenditures September 22 Public hearing #1 on 2021 revenues and expenditures October 13 City Manager's presentation of preliminary 2021 Budget October 27 Public hearing #2 on 2021 Budget November 10 First reading on ordinance adopting the 2021 Budget November 24 Public hearing #3 on the 2021 Budget December 8 Second reading on ordinance adopting the 2021 Budget Once adopted, the final operating budget is published, distributed, and made available to the public. After the budget is adopted, the City enters a budget implementation and monitoring stage. Throughout the year, expenditures are monitored by the Finance Department and department directors to ensure that actual expenditures are in compliance with the approved budget. The Finance Department provides the City Manager and City Council with monthly reports to keep them abreast of the City's financial condition and individual department compliance with approved appropriation levels. Any budget amendments made during the year are adopted by City Council ordinance following a public hearing. The City Manager is authorized to transfer budgeted amounts within a fund; however, any revisions that alter the total expenditures of a fund, or that affect the number of authorized employee positions, salary ranges or other conditions of employment must be approved by the City Council. When the City Council determines that it is in the best interest of the City to increase or decrease the appropriation for a particular fund, it may do so by ordinance adopted by Council after holding one public hearing. 15 BUDGET PRINCIPLES • Department directors have primary responsibility for formulating budget proposals in line with City Council and City Manager priority direction, and for implementing them once they are approved. • The Finance Department is responsible for coordinating the overall preparation and administration of the City's budget. This function is fulfilled in compliance with applicable State of Washington statutes governing local government budgeting practices. • The Finance Department assists department staff in identifying budget problems, formulating solutions and alternatives, and implementing any necessary corrective actions. • Interfund charges will be based on recovery of costs associated with providing those services. • Budget amendments requiring City Council approval will occur through the ordinance process at the fund level prior to fiscal year end. • The City's budget presentation will be directed at displaying the City's services plan in a Council/constituent friendly format. • No long term debt will be incurred without identification of a revenue source to repay the debt. Long term debt will be incurred for capital purposes only. • The City will strive to maintain equipment replacement funds in an amount necessary to replace the equipment at the end of its useful life. Life cycle assumptions and required contributions will be reviewed annually as part of the budget process. New operations in difficult economic times may make it difficult to fund this principle in some years. • The City will pursue an ending general fund balance at a level of no less than 50% of recurring expenditures. This figure is based upon an evaluation of both cash flow and operating needs. BASIS OF ACCOUNTING AND BUDGETING Accounting Accounting records for the City are maintained in accordance with methods prescribed by the State Auditor under the authority of the Revised Code of Washington (RCVV), Chapter 43.09.20, and in compliance with generally accepted accounting principles as set forth by the Governmental Accounting Standards Board. Basis of Presentation - Fund Accounting The accounts of the City of Spokane Valley are organized on the basis of funds, each of which is considered a separate accounting entity. Each fund is accounted for with a separate set of double -entry accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. The City's resources are allocated to and accounted for in individual funds depending on their intended purpose. The following are the fund types used by the City of Spokane Valley: 16 Governmental Fund Types Governmental funds are used to account for activities typically associated with state and local government operations. All governmental fund types are accounted for on a spending or "financial flows" measurement focus, which means that typically only current assets and current liabilities are included on related balance sheets. The operating statements of governmental funds measure changes in financial position, rather than net income. They present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. There are four governmental fund types used by the City of Spokane Valley: 1. General Fund This fund is the primary fund of the City of Spokane Valley. It accounts for all financial resources except those required or elected to be accounted for in another fund. 2. Special Revenue Funds These funds account for revenues that are legally restricted or designated to finance particular activities of the City of Spokane Valley. Special Revenue funds include: • #101 — Street Fund • #103 — Paths & Trails Fund • #104 — Hotel / Motel Tax — Tourism Facilities Fund • #105 — Hotel / Motel Tax Fund • #106 — Solid Waste Fund • #107 — PEG Fund • #108 — Affordable & Supportive Housing Sales Tax Fund • #120 — CenterPlace Operating Reserve Fund • #121 — Service Level Stabilization Reserve Fund • #122 — Winter Weather Reserve Fund 3. Debt Service Funds These funds account for financial resources which are designated for the retirement of debt. Debt Service Funds are comprised of the #204 — LTGO Debt Service Fund. 4. Capital Project Funds These funds account for financial resources, which are designated for the acquisition or construction of general government capital projects. Capital Project Funds include: • #301 — REET 1 Capital Projects Fund • #302 — REET 2 Capital Projects Fund • #303 — Streets Capital Projects Fund • #309 — Parks Capital Projects Fund • #310 — Civic Facilities Capital Projects Fund • #311 — Pavement Preservation Fund • #312 — Capital Reserve Fund • #314 — Railroad Grade Separation Projects Fund Proprietary Fund Types A second type of fund classification is the Proprietary Funds that are used to account for activities similar to those found in the private sector where the intent of the governing body is to finance the full cost of providing services based on the commercial model which uses a flow of economic resources approach. Under this approach, the operating statements for the proprietary funds focus on a measurement of net income (revenues and expenses) and both current and non -current assets and liabilities are reported on related balance sheets. Their reported fund equity (total net assets) is segregated into restricted, unrestricted and invested 17 in capital assets classifications. As described below, there are two generic fund types in this category: 1. Enterprise Funds These funds account for operations that provide goods or services to the general public and are supported primarily by user charges. This type of fund includes: • #402 — Stormwater Management Fund • #403 — Aquifer Protection Area Fund 2. Internal Service Funds These funds account for operations that provide goods or services to other departments or funds of the City. This type of fund includes: • #501 — Equipment Rental and Replacement Fund • #502 — Risk Management Fund Basis of Accounting Basis of accounting refers to when revenues and expenditures are recognized, recorded in the accounting system and ultimately reported in the financial statements. • Modified Accrual Basis of Accounting is used for all governmental funds. Modified accrual recognizes revenues when they become both measurable and available to finance expenditures of the current period. • Accrual Basis of Accounting is used for enterprise and internal service funds. Under this system revenues and expenses are recognized in the period incurred rather than when cash is either received or disbursed. Budgets and Budgetary Accounting Annual appropriation budgets are adopted for all funds with Governmental Funds utilizing a modified cash basis of accounting for budget purposes and Proprietary Funds utilizing a working capital approach. Budgets are adopted at the fund level that constitutes the legal authority for expenditures, and annual appropriations for all funds lapse at the end of the fiscal period. EXPLANATION OF MAJOR REVENUE SOURCES General Fund #001 • Property Tax Property taxes play an essential role in the finances of the municipal budget. State law limits the City to a $3.60 levy per $1,000 assessed valuation, deducting from there the levy of up to $1.50 by the Spokane County Fire Districts #1 and #8, along with deducting up to $0.50 for the Library District, which leaves the City with the authority to levy up to $1.60 for its own purposes. The levy amount must be established by ordinance by November 30th prior to the levy year. • Retail Sales and Use Tax The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.9%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the 8.9% tax rate to the agencies is as follows: 18 State of Washington City of Spokane Valley Spokane County Criminal Justice Spokane Public Facilities District Public Safety Juvenile Jail Mental Health Law Enforcement Communications Spokane Transit Authority 6.50% _ 0.85% 0.15% 0.10% 0.10% * 0.10% * 0.10% * 0.10% * 0.10% * 0.80% * 8.90% * Indicates voter approved sales taxes. 2.30% local tax • Criminal Justice Sales Tax Local Sales Tax for Criminal Justice funding is to be used solely for criminal justice purposes, such as the City's law enforcement contract. This tax is authorized at 1/10 of 1% of retail sales transacted in the County. Of the total amount collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and cities within the County. • Public Safety Sales Tax Beginning in 2005, an additional 0.1% voter approved increase in sales tax was devoted to public safety purposes. This 0.1% was approved by the voters again in August 2009. Of the total amount collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. • Gambling Tax Gambling tax revenues must be spent primarily on law enforcement purposes pertaining to gambling. Funds remaining after necessary expenditures for such enforcement purposes may be used for any general government purpose. Gambling taxes are to be paid quarterly to the City, no later than the last day of January, April, July and October. An extension of the deadlines for the 2nd and 3rd quarters of 2020 was authorized by the City Council due to the COVID-19 pandemic and related economic shut -downs mandated at the State level. The City imposes a tax on the following forms of gambling at the following rates: Bingo (5% gross, less prizes); Raffles (5% gross, less prizes); Punchboards and Pull tabs (5% gross, less prizes); Amusement Games (2% gross, less prizes); Card playing (6% gross). • Leasehold Excise Tax Taxes on property owned by state or local governments and leased to private parties (City's share). 19 • Franchise Fees Cable TV is the only franchise fee levied in the City at a rate of 5% of gross revenues. This is a fee levied on private utilities for the right to use city streets, alleys, and other public properties. • State -Shared Revenues State -shared revenues are received from liquor sales, marijuana revenues, and motor vehicle excise taxes. These taxes are collected by the State of Washington and shared with local governments based on population. State -shared revenues are distributed on either a monthly or quarterly basis, although not all quarterly revenues are distributed in the same month of the quarter. The 2020 population figure used in the 2021 Budget is 97,490 as reported by the Office of Financial Management for Washington State on April 1, 2020. This figure is important when determining distribution of State shared revenues on a per capita basis. • Fines and Forfeitures / Public Safety Fines and penalties are collected as a result of Municipal Court rulings, false alarm fees, and other miscellaneous rule infractions. All court fines and penalties are shared with the State, with the City, on average, retaining less than 50% of the amount collected. • Community Development Community Development revenues are largely composed of fees for building permits, plan reviews, and right-of-way permits. • Recreation Program Fees The Parks and Recreation Department charges fees for selected recreation programs. These fees offset direct costs related to providing the program. • CenterPlace Fees The Parks and Recreation Department charges fees for use of CenterPlace. Uses include regional meetings, weddings, receptions and banquets. Rental rooms include classrooms, the great room and dining rooms. • Investment Interest The City earns investment interest on sales tax money held by the State of Washington prior to the distribution of the taxes to the City, as well as on City initiated investments. Street Fund #101 • Motor Vehicle Fuel Excise Tax (gas tax) The State of Washington collects a $0.494 per gallon motor vehicle fuel tax at the pump. Of this amount, the State remits a portion of the tax back to cities on a per capita basis. For 2021 the Municipal Research and Services Center estimates the distribution back to cities will be $21.24 per person. Based upon a City of Spokane Valley population of 97,490 (per the Washington State Office of Financial Management on April 1, 2020) we anticipate the City will collect $2,070,700 in 2021. RCW 47.30.050 specifies that 0.42% of this tax must be expended for paths and trails activities and based upon the 2021 revenue estimate this computes to 20 $8,700. The balance of $2,062,000 will be credited to Fund #101 for street maintenance and operations. • Telephone Utility Tax The City of Spokane Valley levied a 6% telephone utility tax via Ordinance #08-014 with collections beginning in 2009. Telephone companies providing this service pay the tax to the City monthly. Telephone tax has been estimated at $1.4 million for 2021. Paths & Trails Fund #103 Cities are required to spend 0.42% of the motor vehicle fuel tax receipts on paths and trails (please see the explanation for Street Fund #101) which we anticipate will be $8,700 in 2021. Because the amount collected in any given year is relatively small, it is typical to accumulate State distributions for several years until adequate dollars are available for a project. Hotel / Motel Tax — Tourism Facilities Fund #104 The City imposes a 1.3% tax under RCW 67.28.181 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The revenues generated by this tax may only be used for capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism -related facilities. The hospitality industry, including hotels, was one of the industries affected the most by the COVID- 19 pandemic due to reduced travel from the State's stay home order. This being the case, the City experienced significant reductions in hotel/motel tax collections in 2020 which are expected to continue into 2021. This tax is estimated to generate $213,000 in 2021. Hotel / Motel Tax Fund #105 The City imposes a 2% tax under RCW 67.28.180 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The tax is taken as a credit against the 6.5% state sales tax, so that the total tax that a patron pays in retail sales tax and hotel/motel tax combined is equal to the retail sales tax in the jurisdiction. The revenues generated by this tax may be used solely for paying for tourism promotion and for the acquisition and/or operation of tourism -related facilities. The reductions described under Fund #104 above also apply to these revenues. This tax is estimated to generate $346,000 in 2021. Solid Waste Fund #106 Under the City's contract for solid waste transfer, transport and disposal services with Sunshine Recyclers, Inc., Sunshine pays an annual contract administrative fee of $125,000 to the City. Also, under the City's contract for solid waste collection services with Waste Management of Washington, Inc., Waste Management pays an administrative fee of 12.5% of gross receipts. This fee shall be used by the City for costs related to solid waste services, including costs for contract administration, solid waste planning and management, and for a portion of the City's street preservation and maintenance programs. Of the amounts collected under the fee, no more than 1% of gross receipts may be used for contract administration. PEG Fund #107 Under the City's cable franchise, the franchise grantee remits to the City in a capital contribution in support of Public Education Government (PEG) capital requirements an amount equal to $0.35 per subscriber per month to be paid to the City on a quarterly basis for the life of the franchise. Capital contributions collected under this agreement are allocated to PEG capital uses 21 exclusively. PEG capital uses include, in part, the set-up of equipment in the City Council Chambers that allows Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital recordings available on the City's website. Affordable and Supportive Housinq Sales Tax Fund #108 In the year 2020, the Council authorized the City to collect the affordable and supportive sales tax, which is a rebate of the State sales tax to cities and counties. The amount received by the City is up to .0146% of the taxable retail sales within the City capped at the 2019 fiscal year taxable retail sales. The department of Revenue has estimated this capped distribution to be $193,000 for the City. The City will receive these revenues for 20 years, and the revenues may only be used to support affordable housing within the City or for rental assistance as outlined in RCW 82.14.540. LTGO Debt Service Fund #204 This fund is used to account for the accumulation of resources for, and the payment of limited tax general obligation (LTGO) bonds also referred to as councilmanic or non -voted bonds. When LTGO bonds are issued the City irrevocably pledges the full faith, credit and resources necessary to make timely payments of principal and interest, within constitutional and statutory limitations pertaining to non -voted general obligations. In 2003 the City issued $9,430,000 in limited tax general obligation (LTGO) bonds the proceeds of which were used to finance both the construction of CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond repayment (much like refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000 of LTGO bonds. Of this total: • $5,650,000 remained on the original debt used towards the construction of CenterPlace. These bonds will be paid off in annual installments over the 20-year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1, 2021, the outstanding balance on this portion of the bond issue will be $4,100,000. • $1,385,000 remained on the original debt used towards the road and street improvements. These bonds will be paid off in annual installments over the 10-year period ending December 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax. At January 1, 2021 the outstanding balance on this portion of the bond issue will be $450,000. In 2016 the City issued $7,275,000 in LTGO bonds, the proceeds of which were used to finance the construction of a new City Hall along with $6.3 million of City cash that has been set aside for this purpose. These bonds will be paid off in annual installments over the 30-year period ending December 1, 2045. Annual debt service payments on these bonds are provided by transfers in from the General Fund. At January 1, 2021, the outstanding balance on the bond issue will be $6, 570, 000. REET 1 Capital Projects Fund #301 Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise tax on each sale of real property at the rate of one -quarter of one percent of the selling price. The revenue generated is used for financing capital projects as specified in the capital facilities plan under the Growth Management Act. 22 REET 2 Capital Projects Fund #302 Under Washington State Law, RCW 82.46.010, the City is allowed to impose an additional excise tax on each sale of real property at the rate of one -quarter of one percent of the selling price. The revenue generated is used for financing public works capital projects as specified in the capital facilities plan under the Growth Management Act. Stormwater Manaqement Fund #402 A stormwater fee is imposed upon every developed parcel within the City, which is an annual charge of $21 for each single family unit and $21 per 3,160 square feet of impervious surface for all other properties. These charges are uniform for the same class of customers and service facilities. These fees are estimated to generate $1,900,000 in 2021. Aquifer Protection Area (APA) Fund #403 These are voter approved fees, the proceeds of which are applied to aquifer protection related capital construction projects. Fees are collected by Spokane County and remitted to the City twice each year. These fees are estimated to generate $460,000 in 2021. Fees include: • An annual fee of $15 per household for the withdrawal of water from properties within the APA. • An annual fee of $15 per household for on -site sewage disposal by properties within the APA. • For commercial properties an annual fee ranging from $15 to $960 depending upon water meter size. Interfund Transfers Many funds receive a portion of their revenues from other funds in the form of an interfund transfer. These transfers typically represent payments for either services rendered by one fund for another or a concentration of revenues for a specific project or purpose. The following interfund transfers are planned for 2021: In. 001 101 104 204 303 309 311 314 501 502 Total Out Out: 001 105 106 301 302 312 Total In 0 30,000 0 0 0 0 30,000 1,859,600 0 0 0 0 0 1,859,600 0 453,840 0 0 0 0 453,840 401,500 0 0 80,775 80,775 0 563,050 0 0 0 316,620 1,662,684 0 1,979,304 160,000 0 0 0 0 565,150 725,150 991,843 0 1,500,000 827,278 827,279 0 4,146,400 0 0 0 0 1,127, 387 725,774 1,853,161 36,600 0 0 0 0 0 36,600 425,000 0 0 0 0 0 425,000 12,072,105 Total in 3,874,543 483,840 1,500,000 1,224,673 3,698,125 1,290,924 12,072,105 Total out 0 #001 — General Fund is budgeted to transfer out $3,874,543 including: • $1,859,600 to Fund #101 — Street Fund as coverage of the estimated deficit in recurring activity for the 2021 Budget. 23 • $401,500 to Fund #204 — LTGO Debt Service Fund for bond payments on the 2016 LTGO Bonds for the City Hall construction. • $160,000 to Fund #309 — Park Capital Projects Fund for park related projects. • $991,843 to Fund #311 — Pavement Preservation Fund for pavement preservation projects. • $36,600 to Fund #501 — Equipment Rental and Replacement Fund to fund a CenterPlace kitchen equipment replacement reserve for $36,600. • $425,000 to Fund #502 — Risk Management Fund for the 2021 property and liability insurance premium. #105 — Hotel / Motel Tax Fund is budgeted to transfer $30,000 to Fund #001 — General Fund for the purpose of financing advertising at CenterPlace and to transfer $453,840 to Fund #104 — Hotel/Motel Tax — Tourism Facilities Fund for a future tourism related venue. #106 — Solid Waste Fund is budgeted to transfer $1,500,000 to the Pavement Preservation Fund #311 for the purpose of funding pavement preservation projects on local access streets. #301 — REET 1 Capital Projects Fund is budgeted to transfer out $1,224,673 including: • $80,775 to Fund #204 — LTGO Debt Service Fund to pay a portion of the annual payment on the 2014 LTGO bonds. • $316,620 to Fund #303 — Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $827,278 to Fund #311 — Pavement Preservation Fund for pavement preservation projects. #302 — REET 2 Capital Projects Fund is budgeted to transfer out $3,698,125 including: • $80,775 to Fund #204 — LTGO Debt Service Fund to pay a portion of the annual payment on the 2014 LTGO bonds. • $1,662,684 to Fund #303 — Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $827,279 to Fund #311 — Pavement Preservation Fund for pavement preservation projects. • $1,127,387 to Fund #314 — Railroad Grade Separation Projects Fund for the Barker Rd. grade separation project. #312 — Capital Reserve Fund is budgeted to transfer out $1,290,924 including: • $565,150 to Fund #309 — Parks Capital Projects Fund that will be applied towards segments of the Appleway Trail. • $725,774 to Fund #314 — Railroad Grade Separation Projects Fund that will be applied to grade separation projects at Barker, Pines, and Sullivan Roads. SIGNIFICANT ASSUMPTIONS IN THE 2021 BUDGET Budget Summary for All Funds • Based upon funding levels anticipated in the 2021 budget, City staff will strive to maintain adequate levels of service. • Appropriations for all City Funds will total $98 million including $32.6 million in capital expenditures, comprised in -part of: o $8.9 million in Fund #303 — Street Capital Projects. o $1.1 million in Fund #309 — Park Capital Projects. o $4.7 million in Fund #311 — Pavement Preservation projects. o $760 thousand in Fund #312 — Capital Reserve land acquisition. o $13.8 million in Fund #314 — Railroad Grade Separation Projects. o $500 thousand in Fund #402 — Stormwater Management projects. 24 o $2.4 million in Fund #403 — Aquifer Protection Area projects. • To partially offset the $32.6 million in capital costs, we anticipate $21.1 million in grant revenues which results in 64.75% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 24 separate funds. • The full time equivalent employee (FTE) count will remain 95.25 in 2021. There is one vacant position in Economic Development being repurposed to Engineering due to workload and one vacant Engineer position that was budgeted 50/50 between Engineering and Street Capital Projects being repurposed to a Housing & Homeless Services Coordinator in the City Manager department. • The 2021 Budget reflects the seventh consecutive year the City will set aside City monies in an amount equivalent to 6% of General Fund recurring expenditures for pavement preservation in Fund #311 — Pavement Preservation. This 6% equals $2,646,400. • Positions and salary ranges are based on the City's compensation and classification plan. • Payroll tax and benefit amounts are based on staff benefit plans. • Contract costs for public safety, park maintenance, aquatics and street maintenance are based on estimates by City staff. • The City is setting money aside in Fund #501 — Equipment Rental and Replacement for the eventual replacement of its vehicles as well as a reserve to replace equipment in the kitchen at CenterPlace. 2021 General Fund Revenues • Total recurring 2021 revenues are estimated at $45,426,419 as compared to $44,448,300 in 2020, which is an increase of $978,119 or 2.20%. However, this is a decrease of 5.91 % from the original adopted 2020 Budget amount of $48,281,800. Revenue estimates in 2020 were amended down due to the effects of the COVID-19 pandemic on the economy. • The two largest sources of revenue continue to be Sales Tax and Property Tax which are collectively estimated to account for 83.35% of 2021 General Fund recurring revenues. • The 2021 general sales tax estimate (excluding criminal justice and public safety sales taxes) is reflective of the revised estimated 2020 receipts to date due to the COVID-19 pandemic and are currently estimated at $22.2 million which reflects an increase of $436,000 or 2.0% over the 2020 estimate. • The Property Tax levy does not include the potential annual increase allowed by Initiative #747 which was approved by the voters in November 2001 and the subsequent action by the State Legislature in November 2007. o The 2021 levy is estimated at $12,724,200. o The levy assumes we start with the 2020 levy of $12,399,226, forgo the potential annual increase allowed by State law, and finally add taxes related to new construction which we estimate to be $325,000. • Franchise fees and business registrations are primarily based on projected receipts in 2020. • State shared revenues are based upon a combination of historical collections including 2020 collections through July, and per capita distribution figures reported by the Municipal Research and Services Center. • Fines and forfeitures are estimated by Spokane Valley and based on historical collections. • Building permit and land use fees are estimated by Spokane Valley and based on historic collections. 25 2021 General Fund Expenditures • Total 2021 recurring expenditures are budgeted at $45,101,466 as compared to $42,898,125 in 2020. This is an increase of $2,203,341 or 5.14%. The 2021 amount is $1,879,480 or 4.35% greater than the original adopted 2020 budget amount which was amended down due to the effects of the COVID-19 pandemic on the economy. • The City commitment of 6% of recurring General Fund expenditures to pavement preservation equals $2,646,400 and is computed by multiplying total recurring expenditures prior to adding the pavement preservation element ($2,646,400 / $45,101,466 = 6%). The $2,646,400 that is transferred to Pavement Preservation Fund #311 is comprised of the following: o $991,843 from General Fund #001 o $827,278 from REET 1 Capital Projects Fund #301 o $827,279 from REET 2 Capital Projects Fund #302 • 2021 Nonrecurring expenditures total $2,176,300 and include: o $212,800 for Information Technology expenditures including: ■ $10,000 to replace outdated copiers ■ $159,000 for server upgrades and to replace the card access systems at CenterPlace and the Maintenance Shop ■ $43,800 for software upgrades and Laserfiche workflow o $78,900 for various Public Safety items including: ■ $37,500 for the replacement of handguns (split 50% with the County) ■ $11,400 for a radar trailer ■ $20,000 to replace the access control gate at the Precinct ■ $10,000 to replace the fire panel at the Precinct o $1,859,600 transfer out to the Street O&M Fund #101 to cover the deficit in recurring expenditures exceeding recurring revenues in that fund General Fund Revenues Over (Under) Expenditures and Fund Balance • 2021 recurring revenues are anticipated to exceed recurring expenditures by $324,953. • Total 2021 expenditures are anticipated to exceed total revenues by $2,151,300. • The total unrestricted General Fund ending fund balance is anticipated to be $33,036,464 at the end of 2021 which is 73.25% of total recurring expenditures of $45,101,466. Our goal is to maintain an ending fund balance of at least 50.0%. Highlights of Other Funds Revenues • Motor vehicle fuel tax (MVFT) revenue that is collected by the State and remitted to the City is estimated to be $2,070,700 according to per capita estimates provided by the Municipal Research and Services Center. Of this amount, $2,062,000 will be credited to the Street O&M Fund #101 and 0.42% or $8,700 to the Paths and Trails Fund #103. • Telephone taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated at $1,431,000. • Real estate excise tax (REET) revenue is computed by the City and is primarily used to match grant funded street projects as well as pay a portion of the annual payment on the 2014 general obligation bonds. In 2020 we estimate these revenues to be $1,000,000 per each '/4% for a total of $2,000,000. • Hotel/Motel tax revenues are computed by the City and are dedicated to the promotion of visitors and tourism. In 2021 we estimate the tax will generate $559,000, which includes $346,000 in Fund #105 Hotel / Motel Tax Fund from the 2% tax and $213,000 in Fund #104 Hotel / Motel Tax — Tourism Facilities Fund from the 1.3% tax that was effective as of July 1, 2015. 26 • The City began receiving the affordable and supportive housing sales tax in 2020, and will receive these revenues as rebate of the State's sales taxes for 20 years. The amount received by the City is capped at 0.0146% of the taxable retail sales within the City for fiscal year 2019, and the revenues may only be used to support affordable housing or rental assistance within the City as outlined in RCW 82.14.540. These revenues are estimated at $193,000 in 2021 in the Affordable & Supportive Housing Sales Tax Fund #108. • The Stormwater Management Fee is based on an equivalent residential unit (ERU) that is equal to 3,160 square feet of impervious surface that is billed at a rate of $21 per single family residence and $21 per ERU for commercial properties (an ERU for a commercial property is computed as total square feet of impervious surface divided by 3,160). In 2021 we estimate this will fee will generate $1,900,000. • The Aquifer Protection Area Fund is expected to generate $460,000 in fees that are collected on the City's behalf by Spokane County and remitted in two installments during the year. • Grant revenues that will be applied to a variety of construction projects are estimated at $21,079,702 in 2021. By fund we anticipate grant revenues as follows: o Fund #001 — General Fund - $25,000 o Fund #303 — Street Capital Projects - $6,843,308 o Fund #309 — Parks Capital Projects - $480,530 o Fund #314 — Railroad Grade Separation Projects Fund - $11,508,819 o Fund #402 — Stormwater Fund - $100,000 o Fund #403 — Aquifer Protection Area Fund - $2,122,045 Expenditures • Fund #101 — Street Fund appropriations include: o $5,567,200 for maintenance of City streets, including $751,652 in snow operations and $935,000 in intergovernmental payments for services. • Fund #106 — Solid Waste Fund appropriations include: o a $1,500,000 transfer out to the Pavement Preservation Fund #311 for street preservation activities • Fund #301 — REET 1 Capital Projects Fund includes a $1,224,673 appropriation to cover: o a $80,775 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's annual repayment of the 2014 LTGO Bonds. o a $316,620 transfer to Street Capital Projects Fund #303 to partially offset the cost of street construction / reconstruction projects. o a $827,278 transfer to Pavement Preservation Fund #311 for pavement preservation projects. • Fund #302 — REET 2 Capital Projects Fund includes a $3,698,125 appropriation to cover: o a $80,775 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's annual repayment of the 2014 LTGO Bonds. o a $1,662,684 transfer to Street Capital Projects Fund #303 to partially offset the cost of street construction / reconstruction projects. o a $827,279 transfer to Pavement Preservation Fund #311 for pavement preservation projects o a $1,127,387 transfer to Railroad Grade Separation Projects Fund #314 for the Barker Road Grade Separation Project. 27 • Fund #303 — Street Capital Projects Fund includes an appropriation of $8,876,315 for a variety of street construction projects. • Fund #309 — Parks Capital Projects includes a $1,120,305 appropriation to cover a variety of City park improvements that will be financed through a combination of a $160,000 transfer from the General Fund #001, a $656,150 transfer in from the Capital Reserve Fund #312, and $480,530 in grant proceeds. • Fund #311 — Pavement Preservation includes $4,676,350 of pavement preservation projects that will be financed through transfers from other City funds as outlined above under the heading of General Fund Recurring Expenditures. • Fund #312 — Capital Reserve includes $565,150 in transfers to Fund #309 — Parks Capital Projects that will be applied toward frontage improvements at Balfour Park. It also includes $725,774 in transfers to Fund #314 — Grade Separation Projects for Barker, Pines, and Sullivan Roads and $759,600 in park land acquisitions. • Fund #314 — Railroad Grade Separation Projects includes appropriations in the amount of $13,796,320 towards the Barker Road Grade Separation project, the Pines Road Grade Separation project, and the Sullivan Road Interchange project. • Fund #402 — Stormwater Fund includes $700,000 for nonrecurring expenditures including: o $500,000 for various capital projects o $100,000 for the studies related to the City's Stormwater permit and the watershed o $100,000 for an update to the Stormwater Comprehensive Plan • Fund #403 — Aquifer Protection Area Fund includes a $2,378,109 appropriation to various capital projects. 28 CITY OF SPOKANE VALLEY, WA 2021 Budget Summary Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 Affordable & Supportive Housing Sales Tax 108 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 Railroad Grade Separation Projects Fund 314 34,862,811 556,265 23,115 2,927,945 521,240 526,650 122,255 144,750 300,000 5,500,000 528,736 0 1,238,567 4,055,658 67,402 95,362 856,285 4,209,098 7,753,610 765,548 45,451,419 5,567,200 8,900 690,840 352,000 1,737,000 79,000 193,000 0 0 1,900 1,043,850 1,025,000 1,025,000 8,876,315 1,205,680 3,100 4,146,400 100,000 13,361,980 80,314,230 6,123,465 32,015 3,618,785 873,240 2,263,650 201,255 337,750 300,000 5,500,000 530,636 1,043,850 2,263,567 5,080,658 8,943,717 1,301,042 859,385 8,355,498 7,853,610 14,127,528 47,277,766 5,567,200 0 0 708,240 1,737,000 73,000 0 0 0 500,000 1,043,850 1,224,673 3,698,125 8,876,315 1,120,305 0 4,726,350 2,050,524 13,796,320 33,036,464 556,265 32,015 3,618,785 165,000 526,650 128,255 337,750 300,000 5,500,000 30,636 0 1,038,894 1,382,533 67,402 180,737 859,385 3,629,148 5,803,086 331,208 65,055,297 84,868,584 149,923,881 92,399,668 57,524,213 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Stormwater Management Fund 402 1,616,616 2,040,000 3,656,616 2,626,007 1,030,609 Aquifer Protection Area Fund 403 1,911,428 2,597,045 4,508,473 2,378,109 2,130,364 Equipment Rental & Replacement Fund 501 1,401,693 155,400 1,557,093 140,000 1,417,093 Risk Management Fund 502 276,004 425,000 701,004 425,000 276,004 Total of all Funds 5,205,741 70,261,038 5,217,445 90,086,029 10,423,186 160,347,067 5,569,116 97,968,784 4,854,070 62,378,283 29 CITY OF SPOKANE VALLEY, WA 2021 Budget #001 - GENERAL FUND RECURRING ACTIVITY Revenues Property Tax Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice Gambling Tax and Leasehold Excise Tax Franchise Fees/Business Registration State Shared Revenues Fines and Forfeitures/Public Safety Community and Public Works Recreation Program Revenues Miscellaneous Department Revenue Miscellaneous & Investment Interest Transfers in -#105 (h/m tax-CP advertising) 2020 As As Adopted Amendment Amended 12,432,400 24,632,900 1,162,600 2,052,300 384,000 1,220,000 1,688,200 1,077,700 2,129,800 659,200 21,000 791,700 30,000 0 (2,848,900) (128,600) (226,300) (90,000) 0 0 0 0 (539,700) 0 0 0 12,432,400 21,784,000 1,034,000 1,826,000 294,000 1,220,000 1,688,200 1,077,700 2,129,800 119,500 21,000 791,700 30,000 2021 Budget 12,724,200 22,220,000 1,054,800 1,862,400 384,000 1,215,000 1,760,000 1,010,200 1,908,719 643,600 21,000 592,500 30,000 10/27/2020 Difference Between 2020 and 2021 291,800 436,000 20,800 36,400 90,000 (5,000) 71,800 (67,500) (221,081) 524,100 0 (199,200) 0 2.35% 2.00% 2.01% 1.99% 30.61% (0.41 %) 4.25% (6.26%) (10.38%) 438.58% 0.00% (25.16%) 0.00% Total Recurring Revenues 48,281,800 (3,833,500) 44,448,300 45,426,419 978,119 2.20% Expenditures City Council 622,187 0 622,187 631,566 9,379 1.51% City Manager 997,882 33,300 1,031,182 1,158,089 126,907 12.31% City Attorney 707,942 0 707,942 718,593 10,651 1.50% Public Safety 26,599,214 274,489 26,873,703 28,101,615 1,227,912 4.57% Deputy City Manager 277,187 0 277,187 284,844 7,657 2.76% Finance / IT 1,478,523 0 1,478,523 1,500,659 22,136 1.50% Human Resources 313,316 0 313,316 318,540 5,224 1.67% City Hall Operations and Maintenance 296,270 0 296,270 301,093 4,823 1.63% Community & Public Works - Engineering 1,971,731 (16,650) 1,955,081 2,098,642 143,561 7.34% Community & Public Works - Economic Dev 1,119,829 0 1,119,829 1,045,762 (74,067) (6.61%) Community & Public Works - Building & Planning 2,420,414 0 2,420,414 2,487,066 66,652 2.75% Parks & Rec - Administration 352,227 (15,000) 337,227 356,467 19,240 5.71 % Parks & Rec - Maintenance 917,500 0 917,500 940,003 22,503 2.45% Parks & Rec - Recreation 325,921 (83,000) 242,921 328,534 85,613 35.24% Parks & Rec - Aquatics 501,853 (369,000) 132,853 510,053 377,200 283.92% Parks & Rec - Senior Center 43,447 0 43,447 35,403 (8,044) (18.51 %) Parks & Rec - CenterPlace 965,359 (148,000) 817,359 972,214 154,855 18.95% General Government 1,321,111 0 1,321,111 1,297,380 (23,731) (1.80%) Transfers out - #204 (2016 LTGO debt service) 401,450 0 401,450 401,500 50 0.01 % Transfers out - #309 (park capital projects) 160,000 0 160,000 160,000 0 0.00% Transfers out - #311 (pavement preservation) 982,023 0 982,023 991,843 9,820 1.00% Transfers out - #501 (CenterPlace kitchen reserve) 36,600 0 36,600 36,600 0 0.00% Transfers out - #502 (insurance premium) 410,000 0 410,000 425,000 15,000 3.66% Total Recurring Expenditures 43,221,986 (323,861) 42,898,125 45,101,466 2,203,341 5.14% Recurring Revenues Over (Under) Recurring Expenditures 5,059,814 (3,509,639) 1,550,175 324,953 30 CITY OF SPOKANE VALLEY, WA 2021 Budget #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Revenues Grant Proceeds Reimbursement of chamber wall repairs Miscellaneous Total Nonrecurring Revenues Expenditures General Government - IT capital replacements 190,000 0 190,000 212,800 22,800 12.00% City Manager (office furniture for Housing Sery employee) 0 5,000 5,000 0 (5,000) (100.00%) Public Safety (full facility generator) 0 58,310 58,310 0 (58,310) (100.00%) Public Safety (carpet & workstation replacement) 15,000 0 15,000 0 (15,000) (100.00%) Public Safety (replace HVAC units at Precinct) 0 60,000 60,000 0 (60,000) (100.00%) Public Safety (replace handguns) 0 0 0 37,500 37,500 0.00% Public Safety (radar trailer) 0 0 0 11,400 11,400 0.00% Public Safety (Precinct access control gate) 0 0 0 20,000 20,000 0.00% Public Safety (Precinct fire panel replacement) 0 0 0 10,000 10,000 0.00% City Hall chamber east wall repairs 0 500,000 500,000 0 (500,000) (100.00%) Economic Dev (CERB Appleway Trail Study) 0 25,000 25,000 0 (25,000) (100.00%) Economic Dev (Commerce Housing Action Plan) 0 100,000 100,000 0 (100,000) (100.00%) Economic Dev (Ecology SMP Update) 0 3,000 3,000 25,000 22,000 733.33% Building (equipment for new Code Enf. Officer) 13,700 0 13,700 0 (13,700) (100.00%) Parks & Rec (carpet at CenterPlace) 9,500 0 9,500 0 (9,500) (100.00%) General Government (City Hall generator) 0 44,993 44,993 0 (44,993) (100.00%) COVID-19 related expenditures 0 4,352,400 4,352,400 0 (4,352,400) (100.00%) Transfers out - #101 (Street Fund operations) 0 350,200 350,200 1,859,600 1,509,400 431.01 % Transfers out - #122 (replenish reserve) 0 500,000 500,000 0 (500,000) (100.00%) Transfers out - #309 (Browns Park 2019 Impr) 0 121,298 121,298 0 (121,298) (100.00%) Transfers out - #309 (CenterPlace west lawn) 1,500,000 401,581 1,901,581 0 (1,901,581) (100.00%) Transfers out - #309 (CenterPlace roof repairs) 0 810,000 810,000 0 (810,000) (100.00%) Transfers out - #309 (Browns Park 2020 Impr) 0 75,000 75,000 0 (75,000) (100.00%) Transfers out - #501 (new Code Enf. Vehicle) 30,000 0 30,000 0 (30,000) (100.00%) 2020 As As Adopted Amendment Amended 2021 Budget 10/27/2020 Difference Between 2020 and 2021 70,000 4,480,400 4,550,400 25,000 (4,525,400) (99.45%) 0 500,000 500,000 0 (500,000) (100.00%) 0 0 0 0 0 0.00% 70,000 4,980,400 5,050,400 25,000 (5,025,400) (99.50%) Total Nonrecurring Expenditures 1,758,200 7,406,782 9,164,982 2,176,300 (6,988,682) (76.25%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance Fund balance as a percent of recurring expenditures General Fund Summary Total revenues Total expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance (1,688,200) (2,426,382) (4,114,582) (2,151,300) 3,371,614 (5,936,021) (2,564,407) (1,826,347) 37,427,218 37,427,218 34,862,811 40,798,832 34,862,811 33,036,464 94.39% 81.27% 73.25% 48,351,800 1,146,900 49,498,700 45,451,419 44,980,186 7,082,921 52,063,107 47,277,766 3,371,614 (5,936,021) (2,564,407) (1,826,347) 37,427,218 37,427,218 34,862,811 40,798,832 34,862,811 33,036,464 31 CITY OF SPOKANE VALLEY, WA 2021 Budget SPECIAL REVENUE FUNDS #101 - STREET FUND 'RECURRING ACTIVITY Revenues Utility Tax Motor Vehicle Fuel (Gas) Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Miscellaneous 2020 As As Adopted Amendment Amended 2021 Budget 10/27/2020 Difference Between 2020 and 2021 1,521,000 0 1,521,000 1,431,000 (90,000) (5.92%) 2,046,700 (331,700) 1,715,000 2,062,000 347,000 20.23% 131,500 (18,500) 113,000 130,600 17,600 15.58% 70,000 0 70,000 70,000 0 0.00% 17,000 0 17,000 4,000 (13,000) (76.47%) 10,000 0 10,000 10,000 0 0.00% Total Recurring Revenues 3,796,200 (350,200) 3,446,000 3,707,600 261,600 7.59% Expenditures Wages / Benefits / Payroll Taxes 1,059,613 0 1,059,613 1,127,920 68,307 6.45% Supplies 146,050 0 146,050 156,050 10,000 6.85% Services & Charges 2,426,467 0 2,426,467 2,525,828 99,361 4.09% Snow Operations 543,776 0 543,776 751,652 207,876 38.23% Intergovernmental Payments 922,000 0 922,000 935,000 13,000 1.41% Vehicle rentals - #501 (non -plow vehicle rental) 14,500 0 14,500 10,250 (4,250) (29.31 %) Vehicle rentals - #501 (plow replace.) 48,500 0 48,500 60,500 12,000 24.74% Total Recurring Expenditures 5,160,906 0 5,160,906 5,567,200 406,294 7.87% Recurring Revenues Over (Under) Recurring Expenditures (1,364,706) (350,200) (1,714,906) (1,859,600) NONRECURRING ACTIVITY Revenues Transfers in - #001 0 350,200 350,200 1,859,600 1,509,400 431.01 % Transfers in-#312 1,364,706 0 1,364,706 0 (1,364,706) (100.00%) Total Nonrecurring Revenues 1,364,706 350,200 1,714,906 1,859,600 144,694 8.44% Expenditures Spare traffic signal equipment 0 0 0 0 0 0.00% Total Nonrecurring Expenditures 0 0 0 0 0 0.00% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures 1,364,706 350,200 1,714,906 1,859,600 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures 0 0 0 0 Beginning fund balance 556,265 556,265 556,265 Ending fund balance 556,265 556,265 556,265 Street Fund Summary Total revenues 5,160,906 0 5,160,906 5,567,200 Total expenditures 5,160,906 0 5,160,906 5,567,200 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures 0 0 0 0 Beginning unrestricted fund balance 556,265 556,265 556,265 Ending unrestricted fund balance 556,265 556,265 556,265 32 CITY OF SPOKANE VALLEY, WA 2021 Budget SPECIAL REVENUE FUNDS - continued #103 - PATHS & TRAILS FUND Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Transfers out - #309 Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 2020 As As Adopted Amendment Amended 2021 Budget 8,600 0 8,600 8,700 10/27/2020 Difference Between 2020 and 2021 100 1.16% 400 0 400 200 (200) (50.00%) 9,000 0 9,000 8,900 (100) (1.11 %) 0 0 0 0 0 0.00% 0 0 0 9,000 14,115 23,115 9,000 14,115 23,115 0 8,900 23,115 32,015 0 0.00% #104 - HOTEL / MOTEL TAX - TOURISM FACILITIES FUND Revenues Hotel/Motel Tax 420,000 (207,000) 213,000 213,000 0 0.00% Investment Interest 24,000 0 24,000 24,000 0 0.00% Transfers in - #105 0 0 0 453,840 453,840 0.00% Total revenues 444,000 (207,000) 237,000 690,840 453,840 191.49% Expenditures Capital Outlay 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures 444,000 237,000 690,840 Beginning fund balance 2,690,945 2,690,945 2,927,945 Ending fund balance 3,134,945 2,927,945 3,618,785 #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax 650,000 (304,000) 346,000 346,000 0 0.00% Investment Interest 6,000 0 6,000 6,000 0 0.00% Total revenues 656,000 (304,000) 352,000 352,000 0 0.00% Expenditures Transfers out - #001 30,000 0 30,000 30,000 0 0.00% Transfers out - #104 0 0 0 453,840 453,840 0.00% Tourism Promotion 795,000 (476,000) 319,000 224,400 (94,600) (29.66%) Total expenditures 825,000 (476,000) 349,000 708,240 359,240 102.93% Revenues over (under) expenditures (169,000) 3,000 (356,240) Beginning fund balance 518,240 518,240 521,240 Ending fund balance 349,240 521,240 165,000 #106 - SOLID WASTE FUND Revenues Solid Waste Administrative Fee 225,000 0 225,000 225,000 0 0.00% Solid Waste Road Wear Fee 1,500,000 0 1,500,000 1,500,000 0 0.00% Investment Interest 12,000 0 12,000 12,000 0 0.00% Total revenues 1,737,000 0 1,737,000 1,737,000 0 0.00% Expenditures Education & Contract Administration 237,000 0 237,000 237,000 0 0.00% Transfers out - #311 1,500,000 13,532 1,513,532 1,500,000 (13,532) (0.89%) Total expenditures 1,737,000 13,532 1,750,532 1,737,000 (13,532) (0.77%) Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 (13,532) 540,182 540,182 540,182 0 526,650 526,650 526,650 33 CITY OF SPOKANE VALLEY, WA 2021 Budget SPECIAL REVENUE FUNDS - continued #107 - PEG FUND Revenues Comcast PEG Contribution Total revenues Expenditures PEG Reimbursement - CMTV Capital Outlay Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 2020 As As Adopted Amendment Amended 79,000 2021 Budget 0 79,000 79,000 10/27/2020 Difference Between 2020 and 2021 $ 1 0 0.00% 79,000 0 79,000 79,000 0 0.00% 39,500 0 39,500 39,500 0 0.00% 45,500 0 45,500 33,500 (12,000) (26.37%) 85,000 0 85,000 73,000 (12,000) (14.12%) (6,000) 128,255 122,255 (6,000) 6,000 128,255 122,255 122,255 128,255 #108 - AFFORDABLE & SUPPORTIVE HOUSING SALES TAX Revenues Affordable & Supportive Housing Sales Tax 0 144,750 144,750 193,000 48,250 33.33% Miscellaneous 0 0 0 0 0 0.00% Total revenues 0 144,750 144,750 193,000 48,250 33.33% Expenditures Operations 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures 0 144,750 193,000 Beginning fund balance 0 0 144,750 Ending fund balance 0 144,750 337,750 #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0.00% Total revenues 0 0 0 0 0 0.00% Expenditures Operations 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 Beginning fund balance 300,000 300,000 300,000 Ending fund balance 300,000 300,000 300,000 #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0.00% Total revenues 0 0 0 0 0 0.00% Expenditures Operations 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 Beginning fund balance 5,500,000 5,500,000 5,500,000 Ending fund balance 5,500,000 5,500,000 5,500,000 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 5,400 0 5,400 1,900 (3,500) (64.81%) Transfers in - #001 0 500,000 500,000 0 (500,000) (100.00%) Subtotal revenues 5,400 500,000 505,400 1,900 (503,500) (99.62%) Expenditures Street maintenance expenditures Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 500,000 0 500,000 500,000 0 0.00% 500,000 0 500,000 500,000 0 0.00% (494,600) 23,336 (471,264) 5,400 (498,100) 23,336 528,736 28,736 30,636 34 CITY OF SPOKANE VALLEY, WA 2021 Budget DEBT SERVICE FUNDS #204 - LTGO BOND DEBT SERVICE FUND Revenues Spokane Public Facilities District Transfers in - #001 Transfers in - #301 Transfers in - #302 Total revenues 2020 As As Adopted Amendment Amended 2021 Budget 10/27/2020 Difference Between 2020 and 2021 $ 1 459,500 0 459,500 480,800 21,300 4.64% 401,450 0 401,450 401,500 50 0.01% 80,375 0 80,375 80,775 400 0.50% 80,375 0 80,375 80,775 400 0.50% 1,021,700 0 1,021,700 1,043,850 22,150 2.17% Expenditures Debt Service Payments - CenterPlace 459,500 0 459,500 480,800 21,300 4.64% Debt Service Payments - Roads 160,750 0 160,750 161,550 800 0.50% 2016 LTGO Bond Principal & Interest 401,450 0 401,450 401,500 50 0.01% Total expenditures 1,021,700 0 1,021,700 1,043,850 22,150 2.17% Revenues over (under) expenditures 0 0 0 Beginning fund balance 0 0 0 Ending fund balance 0 0 0 35 CITY OF SPOKANE VALLEY, WA 2021 Budget CAPITAL PROJECTS FUNDS #301 - REET 1 CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues 2020 As As Adopted Amendment Amended 1,000,000 2021 Budget O 1,000,000 1,000,000 10/27/2020 Difference Between 2020 and 2021 $ 0 1 0.00% 35,000 0 35,000 25,000 (10,000) (28.57%) 1,035,000 0 1,035,000 1,025,000 (10,000) (0.97%) Expenditures Transfers out - #204 80,375 0 80,375 80,775 400 0.50% Transfers out - #303 1,089,148 (216,543) 872,605 316,620 (555,985) (63.72%) Transfers out - #311 (pavement preservation) 772,639 0 772,639 827,278 54,639 7.07% Transfers out - #314 (Barker Grade Separation) 49,041 819,967 869,008 0 (869,008) (100.00%) Total expenditures 1,991,203 603,424 2,594,627 1,224,673 (1,369,954) (52.80%) Revenues over (under) expenditures Beginning fund balance Ending fund balance #302 - REET 2 CAPITAL PROJECTS FUND Revenues REET 2 - Taxes Investment Interest (956,203) 2,798,194 1,841,991 1,000,000 35,000 (1,559,627) (199,673) 2,798,194 1,238,567 1,238,567 1,038,894 O 1,000,000 O 35,000 1,000,000 25,000 0 0.00% (10,000) (28.57%) Total revenues 1,035,000 0 1,035,000 1,025,000 (10,000) (0.97%) Expenditures Transfers out - #204 80,375 0 80,375 80,775 400 0.50% Transfers out-#303 404,318 113,881 518,199 1,662,684 1,144,485 220.86% Transfers out - #311 (pavement preservation) 772,638 0 772,638 827,279 54,641 7.07% Transfers out-#314 0 0 0 1,127,387 1,127,387 0.00% Total expenditures 1,257,331 113,881 1,371,212 3,698,125 2,326,913 169.70% Revenues over (under) expenditures (222,331) (336,212) (2,673,125) Beginning fund balance 4,391,870 4,391,870 4,055,658 Ending fund balance 4,169,539 4,055,658 1,382,533 36 CITY OF SPOKANE VALLEY, WA 2021 Budget CAPITAL PROJECTS FUNDS - continued #303 - STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds Developer Transfers in - #301 Transfers in - #302 Transfers in - #312 - Barker Corridor Transfers in - #312 - Garland Ave Total revenues 2020 As As Adopted Amendment Amended 2021 Budget 10/27/2020 Difference Between 2020 and 2021 6,596,718 (656,213) 5,940,505 6,843,308 902,803 15.20% 110,499 1,200,560 1,311,059 53,703 (1,257,356) (95.90%) 1,089,148 (216,543) 872,605 316,620 (555,985) (63.72%) 404,318 113,881 518,199 1,662,684 1,144,485 220.86% 39,512 455,779 495,291 0 (495,291) (100.00%) 75,000 1,211,436 1,286,436 0 (1,286,436) (100.00%) 8,315,195 2,108,900 10,424,095 8,876,315 (1,547,780) (14.85%) Expenditures 205 Sprague/Barker Intersections Improvement 195,499 0 195,499 329,453 133,954 68.52% 249 Sullivan/Wellesley Intersection 100,000 50,000 150,000 1,020,522 870,522 580.35% 259 N. Sullivan Corridor ITS Project 810,232 111,117 921,349 0 (921,349) (100.00%) 267 Mission Ave Sidewalk 19,852 116,223 136,075 11,310 (124,765) (91.69%) 273 Barker/I-90 Interchange 90,000 478,655 568,655 0 (568,655) (100.00%) 275 Barker Rd Widening - River to Euclid 3,729,143 (1,750,748) 1,978,395 1,132,320 (846,075) (42.77%) 276 Barker Rd Widening - Euclid to Garland 0 380,269 380,269 0 (380,269) (100.00%) 285 Indiana Ave Pres - Evergreen to Sullivan 300,000 54,060 354,060 7,210 (346,850) (97.96%) 291 Adams Sidewalk Infill 444,645 0 444,645 0 (444,645) (100.00%) 293 2018 CSS Citywide Reflective Signal BP 99,000 0 99,000 74,250 (24,750) (25.00%) 294 Citywide Reflective Signal Post Panels 47,775 0 47,775 17,875 (29,900) (62.59%) 295 Garland Ave Construction 150,000 2,342,371 2,492,371 0 (2,492,371) (100.00%) 299 Argonne Rd Concrete Pvmt Indiana to Mont 32,000 0 32,000 2,392,450 2,360,450 7376.41 % 300 Pines and Mission Intersection Improvement 516,000 0 516,000 498,000 (18,000) (3.49%) 301 Park and Mission Intersection Improvements 0 152,992 152,992 693,000 540,008 352.96% 302 Ella Sidewalk - Broadway to Alki 371,760 0 371,760 0 (371,760) (100.00%) 303 S. Conklin Sidewalk 124,125 0 124,125 0 (124,125) (100.00%) 310 Sullivan Rd Overcrossing UP RR Deck Repl 0 337,625 337,625 317,625 (20,000) (5.92%) 313 Barker Rd/Union Pacific Crossing 0 121,500 121,500 1,312,500 1,191,000 980.25% 318 Wilbur Sidewalk - Boone to Mission 0 0 0 50,000 50,000 0.00% 320 Sullivan Preservation - Sprague to 8th 0 0 0 19,800 19,800 0.00% 069 Park Rd Reconstruction #2 (Repay Grant Funds) 285,164 (285,164) 0 0 0 0.00% Contingency 1,000,000 0 1,000,000 1,000,000 0 0.00% Total expenditures 8,315,195 2,108,900 10,424,095 8,876,315 (1,547,780) (14.85%) Revenues over (under) expenditures 0 0 Beginning fund balance 67,402 67,402 Ending fund balance 67,402 67,402 0 67,402 67,402 Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades that were bid with the pavement preservation work. 37 CITY OF SPOKANE VALLEY, WA 2021 Budget CAPITAL PROJECTS FUNDS - continued #309 - PARK CAPITAL PROJECTS FUND Revenues Grant Proceeds Transfers in - #001 Transfers in - #312 Total revenues 2020 As As Adopted Amendment Amended 2,500 1,660,000 7,500 1,603,083 1,407,879 111,873 1,605,583 3,067,879 119,373 2021 Budget 10/27/2020 Difference Between 2020 and 2021 480,530 (1,125,053) (70.07%) 160,000 (2,907,879) (94.78%) 565,150 445,777 373.43% 1,670,000 3,122,835 4,792,835 1,205,680 (3,587,155) (74.84%) Expenditures 268 Appleway Trail (Evergreen to Sullivan) 5,000 1,604,376 1,609,376 0 (1,609,376) (100.00%) 296 Browns Park improvements 2019 5,000 116,298 121,298 0 (121,298) (100.00%) 304 CenterPlace west lawn improvements - Ph. 2 1,500,000 401,581 1,901,581 0 (1,901,581) (100.00%) 305 CenterPlace roof repairs 0 810,000 810,000 0 (810,000) (100.00%) 314 Balfour Park frontage improvements 0 59,850 59,850 565,150 505,300 844.28% 315 Browns Park improvements 2020 0 62,995 62,995 499,805 436,810 693.40% 316 Balfour Park improvements - Ph 1 0 11,000 11,000 0 (11,000) (100.00%) Install stage fill speakers Great Room 0 0 0 6,346 6,346 0.00% Repair failed pixels Great Room 0 0 0 6,505 6,505 0.00% Reprogram Great Room A/V System 0 0 0 12,499 12,499 0.00% Repair/replace siding at Mirabeau restroom 0 0 0 30,000 30,000 0.00% Transfers out - #312 (park land acquisition) 0 200,000 200,000 0 (200,000) (100.00%) Total expenditures 1,510,000 3,266,100 4,776,100 1,120,305 (3,655,795) (76.54%) Revenues over (under) expenditures Beginning fund balance Ending fund balance #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 160,000 78,627 238,627 17,000 16,735 78,627 85,375 95,362 95,362 180,737 0 17,000 3,100 (13,900) (81.76%) Total revenues 17,000 0 17,000 3,100 (13,900) (81.76%) Expenditures Transfers out - #312 0 16,700 16,700 0 (16,700) (100.00%) Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 16,700 16,700 0 (16,700) (100.00%) 17,000 855,985 872,985 300 3,100 855,985 856,285 856,285 859,385 Note: The fund balance in #310 includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2022 then the City may repurchase this land at the original sale price of $839, 285.10. #311 - PAVEMENT PRESERVATION Revenues Transfers in - #001 982,023 0 982,023 991,843 9,820 1.00% Transfers in-#106 1,500,000 13,532 1,513,532 1,500,000 (13,532) (0.89%) Transfers in - #301 772,639 0 772,639 827,278 54,639 7.07% Transfers in - #302 772,638 0 772,638 827,279 54,641 7.07% Grant Proceeds 10,588 0 10,588 0 (10,588) (100.00%) Total revenues 4,037,888 13,532 4,051,420 4,146,400 94,980 2.34% Expenditures Pavement preservation 4,217,523 0 4,217,523 4,676,350 458,827 10.88% Pre -project GeoTech 50,000 0 50,000 50,000 0 0.00% Total expenditures 4,267,523 0 4,267,523 4,726,350 458,827 10.75% Revenues over (under) expenditures (229,635) (216,103) (579,950) Beginning fund balance 4,425,201 4,425,201 4,209,098 Ending fund balance 4,195,566 4,209,098 3,629,148 38 CITY OF SPOKANE VALLEY, WA 2021 Budget CAPITAL PROJECTS FUNDS - continued #312 - CAPITAL RESERVE FUND Revenues Transfers in - #309 Transfers in - #310 Investment Interest Total revenues 2020 As As Adopted Amendment Amended 2021 Budget 10/27/2020 Difference Between 2020 and 2021 O 200,000 200,000 0 (200,000) (100.00%) O 16,700 16,700 0 (16,700) (100.00%) 100,000 0 100,000 100,000 0 0.00% 100,000 216,700 316,700 100,000 (216,700) (68.42%) Expenditures Transfers out-#101 1,364,706 0 1,364,706 0 (1,364,706) (100.00%) Transfers out - #303 (Barker Road Corridor) 39,512 455,779 495,291 0 (495,291) (100.00%) Transfers out - #303 (Garland Ave.) 75,000 1,211,436 1,286,436 0 (1,286,436) (100.00%) Transfers out - #309 (Appleway Trail - Evergreen -Sullivan, 7,500 41,023 48,523 0 (48,523) (100.00%) Transfers out - #309 (Balfour Park frontage improvements 0 59,850 59,850 565,150 505,300 844.28% Transfers out - #309 (Balfour Park improvements ph 1) 0 11,000 11,000 0 (11,000) (100.00%) Transfers out - #314 (Pines Rd Underpass) 64,192 3,308 67,500 64,192 (3,308) (4.90%) Transfers out - #314 (Barker Rd Overpass) 0 0 0 411,582 411,582 0.00% Transfers out - #314 (Sullivan Rd Interchange) 0 75,000 75,000 250,000 175,000 233.33% WSDOT Sullivan Park Property Acquisition 0 0 0 759,600 759,600 0.00% WSDOT Flora Park Property Acquisition 0 2,091,600 2,091,600 0 (2,091,600) (100.00%) Total expenditures 1,550,910 3,948,996 5,499,906 2,050,524 (3,449,382) (62.72%) Revenues over (under) expenditures (1,450,910) (5,183,206) (1,950,524) Beginning fund balance 12,936,816 12,936,816 7,753,610 Ending fund balance 11,485,906 7,753,610 5,803,086 #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds 12,808,751 (9,282,373) 3,526,378 11,508,819 7,982,441 226.36% Transfers in - #301 49,041 819,967 869,008 0 (869,008) (100.00%) Transfers in-#302 0 0 0 1,127,387 1,127,387 0.00% Transfers in - #312 64,192 78,308 142,500 725,774 583,274 409.32% Total revenues Expenditures 143 Barker BNSF Grade Separation 223 Pines Rd Underpass 311 Sullivan Rd Interchange Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 12,921,984 (8,384,098) 4,537,886 13,361,980 8,824,094 194.45% 11,475,292 (8,069,316) 3,405,976 9,396,870 5,990,894 175.89% 1,562,500 (262,500) 1,300,000 4,149,450 2,849,450 219.19% O 75,000 75,000 250,000 175,000 233.33% 13,037,792 (8,256,816) 4,780,976 13,796,320 9,015,344 188.57% (115,808) (243,090) (434,340) 1,008,638 1,008,638 765,548 892,830 765,548 331,208 39 CITY OF SPOKANE VALLEY, WA 2021 Budget ENTERPRISE FUNDS #402 - STORMWATER FUND 'RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest 2020 As As Adopted Amendment Amended 1,900,000 40,000 O 1,900,000 O 40,000 2021 Budget 1,900,000 40,000 10/27/2020 Difference Between 2020 and 2021 0 0.00% 0 0.00% Total Recurring Revenues 1,940,000 0 1,940,000 1,940,000 0 0.00% Expenditures Wages / Benefits / Payroll Taxes 519,582 0 519,582 538,864 19,282 3.71% Supplies 14,750 0 14,750 14,750 0 0.00% Services & Charges 1,298,153 0 1,298,153 1,320,643 22,490 1.73% Intergovernmental Payments 37,500 0 37,500 45,000 7,500 20.00% Vehicle rentals - #501 14,000 0 14,000 6,750 (7,250) (51.79%) Total Recurring Expenditures 1,883,985 0 1,883,985 1,926,007 42,022 2.23% Recurring Revenues Over (Under) Recurring Expenditures 56,015 0 56,015 13,993 NONRECURRING ACTIVITY Revenues Grant Proceeds 59,828 0 59,828 100,000 40,172 67.15% Total Nonrecurring Revenues 59,828 0 59,828 100,000 40,172 67.15% Expenditures Capital - various projects 500,000 0 500,000 500,000 0 0.00% Watershed studies 80,000 0 80,000 100,000 20,000 25.00% Stormwater Comprehensive Plan Update 100,000 0 100,000 100,000 0 0.00% Total Nonrecurring Expenditures 680,000 0 680,000 700,000 20,000 2.94% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (620,172) 0 (620,172) (600,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (564,157) Beginning working capital 2,180,773 Ending working capital 1,616,616 1,616,616 1,030,609 O (564,157) (586,007) 2,180,773 1,616,616 Stormwater Fund Summary Total revenues Total expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance 2,180, 773 1,616,616 1,999,828 2,563,985 1,999,828 2,040,000 2,563,985 2,626,007 (564,157) 0 (564,157) (586,007) 2,180, 773 1,616,616 1,616,616 1,030,609 #403 - AQUIFER PROTECTION AREA Revenues Spokane County Grant Proceeds Investment Interest Total revenues 460,000 0 460,000 460,000 0 0.00% 349,000 97,700 446,700 2,122,045 1,675,345 375.05% 20,000 0 20,000 15,000 (5,000) (25.00%) 829,000 97,700 926,700 2,597,045 1,670,345 180.25% Expenditures Capital -various projects 500,000 633,571 1,133,571 2,378,109 1,244,538 109.79% Total expenditures 500,000 633,571 1,133,571 2,378,109 1,244,538 109.79% Revenues over (under) expenditures 329,000 (206,871) 218,936 Beginning working capital 2,118,299 2,118,299 1,911,428 Ending working capital 2,447,299 1,911,428 2,130,364 40 CITY OF SPOKANE VALLEY, WA 2021 Budget INTERNAL SERVICE FUNDS #501 - ER&R FUND Revenues Vehicle rentals - #001 Vehicle rentals - #101 Vehicle rentals - #101 (plow replace.) Vehicle rentals - #402 Transfer in - #001 (CenterPlace kitchen reserve) Transfer in - #001 (Code Enforcement Vehicle) Investment Interest Total revenues 2020 As As Adopted Amendment Amended 2021 Budget 10/27/2020 Difference Between 2020 and 2021 28,000 0 28,000 31,300 3,300 11.79% 14,500 0 14,500 10,250 (4,250) (29.31%) 48,500 0 48,500 60,500 12,000 24.74% 14,000 0 14,000 6,750 (7,250) (51.79%) 36,600 0 36,600 36,600 0 0.00% 30,000 0 30,000 0 (30,000) (100.00%) 19,000 0 19,000 10,000 (9,000) (47.37%) 190,600 0 190,600 155,400 (35,200) (18.47%) Expenditures Small tools & minor equipment 20,000 0 20,000 10,000 (10,000) (50.00%) Vehicle purchase 30,000 0 30,000 130,000 100,000 333.33% Snow plow purchase 235,000 0 235,000 0 (235,000) (100.00%) Total expenditures 285,000 0 285,000 140,000 (145,000) (50.88%) Revenues over (under) expenditures (94,400) (94,400) 15,400 Beginning working capital 1,496,093 1,496,093 1,401,693 Ending working capital 1,401,693 1,401,693 1,417,093 #502 - RISK MANAGEMENT FUND Revenues Transfers in - #001 410,000 0 410,000 425,000 15,000 3.66% Total revenues 410,000 0 410,000 425,000 15,000 3.66% Expenditures Auto & Property Insurance 410,000 0 410,000 425,000 15,000 3.66% Total expenditures 410,000 0 410,000 425,000 15,000 3.66% Revenues over (under) expenditures 0 0 0 Beginning fund balance 276,004 276,004 276,004 Ending fund balance 276,004 276,004 276,004 TOTAL OF ALL FUNDS Total of Revenues for all Funds Total of Expenditures for all Funds 90,026,301 (1,543,781) 88,482,520 90,086,029 89,998,731 9,055,209 99,053,940 97,968,784 Total grant revenues (included in total revenues) 19,827,385 (3,757,403) 16,139,982 21,079,702 Total Capital expenditures (included in total expenditures) 28,594,710 (2,084,942) 26,509,768 32,554,699 41 CITY OF SPOKANE VALLEY, WA 2021 Budget Revenues by Fund General Fund Property Tax Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice Gambling and Leasehold Excise Tax Franchise Fees/Business Registration State Shared Revenues Service Revenues Fines and Forfeitures Recreation Program Fees Miscellaneous, Investment Int., Transfers Total General Fund 12,724,200 22,220,000 1,054, 800 1,862,400 384,000 1,215, 000 1,760, 000 1,908, 719 1,010,200 643,600 668,500 $ 45,451,419 Other Funds 101 Street Fund $ 5,567,200 103 Paths & Trails Fund 8,900 104 Hotel/Motel Tax Tourism Facilities Fund 690,840 105 Hotel/Motel Tax Fund 352,000 106 Solid Waste Fund 1,737,000 107 PEG Fund 79,000 108 Affordable & Supportive Housing Sales Tax 193,000 122 Winter Weather Reserve Fund 1,900 204 LTGO Bond Debt Service Fund 1,043,850 301 REET 1 Capital Projects Fund 1,025,000 302 REET 2 Capital Projects Fund 1,025,000 303 Street Capital Projects Fund 8,876,315 309 Parks Capital Projects Fund 1,205,680 310 Civic Facilities Capital Projects Fund 3,100 311 Pavement Preservation Fund 4,146,400 312 Capital Reserve Fund 100,000 314 Railroad Grade Separation Projects Fund 13,361,980 402 Stormwater Management Fund 2,040,000 403 Aquifer Protection Area Fund 2,597,045 501 Equipment Rental & Replacement Fund 155,400 502 Risk Management Fund 425,000 Total Other Funds 44,634,610 Total All Funds $ 90,086,029 42 CITY OF SPOKANE VALLEY, WA 2021 General Fund Revenues $45,451,419 Recreation Program Fees 1% Fines & Forfeitures 2% Service Revenues 4% State Shared Revenues 4% Franchise Fees/Business Registrations 3% Gambling Tax 1% Public Safety Sales Tax 2% Criminal Justice Sales Tax 4% Miscellaneous 2% Property Tax 28% Sales Tax 49% Debt Service Fund _ 1% Other Special Revenue Funds 3% Street Fund 6% CITY OF SPOKANE VALLEY, WA 2021 City Wide Revenues $ 90,086,029 General Fund 51% Capital Projects Funds 33% Stormwater Management Fund 2% APA Fund 3% Internal Service Funds 1% 44 Property Tax Property Tax Property Tax - Delinquent Sales Taxes Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice CITY OF SPOKANE VALLEY, WA 2021 Budget - General Fund Detail Revenues by Type 2017 Actual 2018 Actual 2019 Actual 2020 Amended Budget 2021 Proposed Budget 11,433,071 11,511,773 11,977,663 12,432,400 12,724,200 179,986 197,138 187,462 0 0 11,613,057 21,089,134 983,025 1,765,040 23,837,199 11,708,911 12,165,125 22,642,855 1,074,037 1,906,001 24,204,763 1,149,040 2,028,789 25,622,893 27,382,592 12,432,400 12,724,200 21,784,000 1,034,000 1,826,000 22,220,000 1,054,800 1,862,400 24,644,000 25,137,200 Gambling and Leasehold Excise Tax Amusement Games 14,841 13,456 14,401 10,000 13,000 Card Games 279,611 284,720 326,721 214,000 285,000 Bingo & Raffles 1,060 1,278 2,101 0 1,000 Punch Boards & Pull Tabs 72,292 64,303 76,573 52,000 67,000 Leasehold Excise Tax 11,073 5,469 8,029 7,000 7,000 Leasehold Excise Tax (State) 9,175 11,140 13,790 11,000 11,000 388,052 380,366 441,615 294,000 384,000 Licenses & Permits General Business Licenses 124,006 117,917 115,235 120,000 115,000 Franchise Fees 1,152,203 1,092,287 1,100,597 1,100,000 1,100,000 1,276,209 1,210,204 1,215,832 1,220,000 1,215,000 State Shared Revenues City Assistance State Revenue 0 27,311 112,334 0 0 Streamline Mitigation of Sales Tax 550,976 333,140 2,004 0 0 Payment in Lieu of Taxes - DNR 7,738 0 3,630 4,000 4,000 CJ - High Crime 190,802 268,009 263,038 0 0 MVET Criminal Justice - Population 26,834 27,780 29,063 30,000 32,000 CJ Contracted Services 165,647 171,356 179,012 165,000 165,000 CJ Special Programs 98,475 100,300 104,438 108,300 114,000 Marijuana Enforcement 34,147 0 0 0 0 Marijuana Excise Tax Distribution 41,164 259,242 187,547 110,200 109,000 DUI - Cities 14,187 14,004 13,038 14,000 14,000 Liquor Board Excise Tax 458,560 487,739 533,694 531,000 552,000 Liquor Board Profits 794,980 786,251 781,018 725,700 770,000 2,383,510 2,475,132 2,208,816 1,688,200 1,760,000 Service Revenues Accessory Dwelling 588 420 588 300 353 Building & Planning Fees 175,123 77,010 263,991 186,200 158,390 Building Permits 1,327,855 1,414,420 1,508,693 1,130,000 905,216 Code Enforcement 8,198 15,050 10,734 7,000 6,440 Demolition Permits 4,143 4,074 4,553 4,000 2,732 Entertainment License 11,649 0 7,087 0 4,252 Grading Permits 11,610 22,619 26,286 9,000 15,772 Home Profession Fee 5,124 3,192 2,520 3,600 1,512 Mechanical Permits 129,766 146,519 147,879 110,000 88,727 Misc. Permits & Fees 5,967 18,492 23,968 6,000 13,128 Planning Fees 475,409 751,859 909,688 490,000 547,702 Plumbing Permits 62,542 79,097 74,808 62,000 44,885 Right of Way Permits 123,067 204,963 197,026 120,000 118,216 Street Vacation Permits 1,365 0 4,095 1,300 1,300 Temporary Use Permit Fees 471 157 157 400 94 2,342,877 2,737,872 3,182,073 2,129,800 1,908,719 45 CITY OF SPOKANE VALLEY, WA 2021 Budget - General Fund Detail Revenues by Type Fines and Forfeitures Public Safety False Alarm Services Public Safety Grants Fines & Forfeits - Traffic Other Criminal- Non Traffic Fines Recreation Program Charges Activity Fees (To use a recreational facility) Program Fees (To participate in a program) 2017 Actual 5,534 0 421,240 464,056 2018 Actual 27,134 0 414,647 536,505 2019 Actual 64,845 0 428,191 459,460 2020 Amended Budget 100,000 50,000 447,000 480,700 2021 Proposed Budget 75,000 50,000 421,000 464,200 890,830 978,286 952,496 1,077,700 1,010,200 467,504 459,368 526,026 112,331 460,600 271,566 205,289 205,914 7,169 183,000 739,070 664,657 731,940 119,500 643,600 Miscellaneous AWC Health & Wellness 0 949 0 1,000 1,000 Investment Interest 309,826 690,528 916,684 700,000 500,000 Sales Tax Interest 18,315 34,772 46,720 35,000 35,000 Interest on Gambling Tax 271 70 138 500 300 Interest on Liens & Judgments 0 0 187 0 1,000 Police Precinct Rent 37,446 38,244 39,178 39,000 39,000 Police Precinct Maintenance 12,891 14,694 14,717 15,000 15,000 Judgments and Settlements 44,489 0 1,686 0 0 Miscellaneous Revenue & Grant Proceeds 170,760 20,776 28,458 4,571,400 46,000 Copy Charges 595 766 1,520 0 0 SCRAPS pass -through 1,145 1,137 1,172 1,200 1,200 Reimbursement of Chamber wall repairs 0 0 0 500,000 0 595,738 801,936 1,050,460 5,863,100 638,500 Transfers Transfers in - #101 (street admin) 39,700 39,700 0 0 0 Transfers in - #105 (h/m tax-CP advertising) 15,778 26,037 30,000 30,000 30,000 Transfers in - #106 (solid waste repayment) 40,425 40,425 40,422 0 0 Transfers in - #310 498,500 0 0 0 0 Transfers in - #402 (storm admin) 13,400 13,400 0 0 0 Transfers in - #501 77,000 0 0 0 0 684,803 119,562 70,422 30,000 30,000 Total General Fund Revenue 44,751,345 46,699,819 49,401,371 49,498,700 45,451,419 46 101 - Street Fund Utilities tax Motor Vehicle Fuel (Gas) Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Other Miscellaneous Revenues & Grants Nonrecurring Transfer in - #001 Nonrecurring Transfer in - #122 Nonrecurring Transfer in - #312 CITY OF SPOKANE VALLEY, WA 2021 Budget - Other Funds Detail Revenues by Type 2017 Actual 2018 Actual 2019 Actual 2020 Amended Budget 2021 Proposed Budget 1,982,391 1,854,641 1,563,981 1,521,000 1,431,000 2,032,175 2,063,390 2,018,186 1,715,000 2,062,000 98,994 133,525 132,637 113,000 130,600 136,112 94,571 84,704 70,000 70,000 7,842 17,504 4,022 17,000 4,000 135,826 97,958 23,911 10,000 10,000 O 0 0 350,200 1,859,600 O 0 620,000 0 0 O 0 907,544 1,364,706 0 4,393,340 4,261,589 5,354,985 5,160,906 5,567,200 103 - Paths & Trails Fund Motor Vehicle Fuel (Gas) Tax 8,571 8,703 8,512 8,600 8,700 Investment interest 370 390 186 400 200 8,941 9,093 8,698 9,000 8,900 104 - Hotel/Motel Tax - Tourism Facilities Fund Hotel/Motel Tax 400,509 415,295 454,283 213,000 213,000 Transfers in - #105 250,000 250,000 275,000 0 453,840 Investment interest 6,854 24,183 43,589 24,000 24,000 657,363 689,478 772,872 237,000 690,840 105 - Hotel/Motel Tax Fund Hotel/Motel Tax 615,981 646,975 743,852 346,000 346,000 Investment Interest 3,548 7,058 8,459 6,000 6,000 619,529 654,033 752,311 352,000 352,000 106 - Solid Waste Solid Waste Administrative fee 172,550 182,900 252,396 225,000 225,000 Solid Waste Road Wear fee 0 1,108,028 1,513,532 1,500,000 1,500,000 Grant Proceeds 59,389 0 0 0 0 Investment Interest 1,335 12,486 24,752 12,000 12,000 233,274 1,303,414 1,790,680 1,737,000 1,737,000 107 - PEG Fund Comcast PEG contribution 76,471 81,322 79,498 79,000 79,000 Investment Interest 1,676 971 2,096 0 0 78,147 82,293 81,594 79,000 79,000 108 - Affordable & Supportive Housing Sales Tax Affordable & Supportive Sales Tax O 0 0 144,750 193,000 0 0 0 144,750 193,000 121 - Service Level Stabilization Reserve Fund Investment Interest 16,575 0 0 0 0 16,575 0 0 0 0 122 - Winter Weather Reserve Fund FEMA Grant Proceeds 3,170 0 10,366 0 0 Investment Interest 3,712 5,354 9,899 5,400 1,900 Transfer in - #001 258,000 490,000 120,000 500,000 0 264,882 495,354 140,265 505,400 1,900 204 - Debt Service - LTGO 03 Fund Facilities District Revenue 379,750 414,050 432,150 459,500 480,800 Transfers in-#001 397,350 399,350 401,250 401,450 401,500 Transfers in - #301 79,426 82,000 82,475 80,375 80,775 Transfers in - #302 79,425 82,000 82,475 80,375 80,775 935,951 977,400 998,350 1,021,700 1,043,850 47 301 - REET 1 Capital Projects Fund REET 1 - 1st Quarter Percent Investment Interest 302 - REET 2 Capital Projects Fund REET 2 - 2nd Quarter Percent Investment Interest CITY OF SPOKANE VALLEY, WA 2021 Budget - Other Funds Detail Revenues by Type 2017 Actual 1,503,787 21,599 1,525,386 1,503,787 2018 Actual 2019 Actual 1,968,317 1,695,344 47,045 61,383 2,015,362 1,756,727 1,968,317 1,695,344 2020 Amended Budget 2021 Proposed Budget 1,000,000 1,000,000 35,000 25,000 1,035,000 1,025,000 1,000,000 1,000,000 25,594 61,879 80,784 35,000 25,000 1,529,381 2,030,196 1,776,128 1,035,000 1,025,000 303 - Street Capital Projects Fund Grant Proceeds 3,499,888 6,566,816 2,783,332 5,940,505 6,843,308 Developer Contributions 124,488 29,144 228,953 1,311,059 53,703 Investment Interest 0 0 586 0 0 Transfers in - #301 294,558 901,287 517,107 872,605 316,620 Transfers in-#302 81,613 1,031,071 (192,297) 518,199 1,662,684 Transfers in-#312 2,138,145 (547,287) 1,999,130 1,781,727 0 6,138,692 7,981,031 5,336,811 10,424,095 8,876,315 309 - Parks Capital Projects Fund Grant Proceeds 1,657,548 1,605,948 1,114,049 1,605,583 480,530 Investment Interest 215 183 83 0 0 Transfers in - #001 160,000 583,206 1,334,369 2,992,879 160,000 Transfers in - #103 0 50,000 0 0 0 Transfers in - #312 277,437 289,661 262,599 119,373 565,150 2,095,200 2,528,998 2,711,100 4,717,835 1,205,680 310 - Civic Facilities Capital Projects Fund Investment Interest 9,029 14,049 16,700 17,000 3,100 9,029 14,049 16,700 17,000 3,100 311 - Pavement Preservation Fund Grants 89,209 1,422,404 3,665,905 10,588 0 Investment Interest 20,536 54,724 49,593 0 0 Transfers in - #001 953,200 962,700 972,300 982,023 991,843 Transfers in - #101 67,342 67,342 0 0 0 Transfers in - #106 0 1,000,000 1,608,028 1,513,532 1,500,000 Transfers in - #301 660,479 685,329 734,300 772,639 827,278 Transfers in - #302 660,479 685,329 734,300 772,638 827,279 2,451,245 4,877,828 7,764,426 4,051,420 4,146,400 312 - Capital Reserve Fund Investment Interest 52,170 126,565 225,908 100,000 100,000 Sale of Land 0 405,056 0 0 0 Transfers in - #001 3,003,929 3,795,429 7,109,300 0 0 Transfers in - #309 0 0 0 200,000 0 Transfers in - #310 0 0 18,452 16,700 0 Transfers in - #313 0 0 88,589 0 0 3,056,099 4,327,050 7,442,249 316,700 100,000 313 -City Hall Construction Fund Investment Interest 18,894 1,416 953 0 0 2016 LTGO Bond Issue Proceeds/Premium 0 0 0 0 0 18,894 1,416 953 0 0 48 314 - Railroad Grade Separation Projects Fund Grant Proceeds Investment Interest Transfers in - #301 Transfers in - #302 Transfers in - #312 CITY OF SPOKANE VALLEY, WA 2021 Budget - Other Funds Detail Revenues by Type 2017 Actual 2018 Actual 2019 Actual 2020 Amended Budget 2021 Proposed Budget 87,610 571,136 1,447,398 3,526,378 11,508,819 4,072 16,591 15,883 0 0 1,200,000 0 104,918 869,008 0 111,941 (8,147) 0 0 1,127,387 482,216 0 0 142,500 725,774 1,885,839 579,580 1,568,199 4,537,886 13,361,980 402 - Stormwater Management Fund Stormwater Management Fee 1,895,033 1,920,509 1,936,362 1,900,000 1,900,000 Grant Proceeds - Nonrecurring 370,207 128,695 58,746 59,828 100,000 Investment Interest 20,564 40,465 48,642 40,000 40,000 403 - Aquifer Protection Area Fund Spokane County Grant Proceeds Investment Interest 2,285,804 2,089,669 2,043,750 452,110 462,980 58,722 597,733 10,238 28,620 521,070 1,089,333 469,429 101,715 37,329 608,473 1,999,828 2,040,000 460,000 446,700 20,000 460,000 2,122,045 15,000 926,700 2,597,045 501 - Equipment Rental & Replacement Fund Interfund Vehicle Lease 146,429 141,929 0 0 0 Vehicle rentals - #001 0 0 30,000 28,000 31,300 Vehicle rentals - #101 0 0 21,250 14,500 10,250 Vehicle rentals - #101 (plow replace.) 0 0 77,929 48,500 60,500 Vehicle rentals - #402 0 0 12,750 14,000 6,750 Transfers in - #001 (CenterPlace kitchen reserve) 36,600 36,600 36,600 36,600 36,600 Transfers in - #001 (Code Enforcement Vehicle) 0 0 0 30,000 0 Investment Interest 9,651 19,874 26,715 19,000 10,000 192,680 198,403 205,244 190,600 155,400 502 - Risk Management Fund Transfers in - #001 350,000 370,000 390,000 410,000 425,000 Investment Interest 1,107 2,135 2,124 0 0 351,107 372,135 392,124 410,000 425,000 Total of "Other Fund" Revenues 29,268,428 36,577,704 41,522,639 38,908,820 44,634,610 General Fund Revenues 44,751,345 46,699,819 49,401,371 49,498,700 45,451,419 Total Revenues 74,019,773 83,277,523 90,924,010 88,407,520 90,086,029 49 CITY OF SPOKANE VALLEY, WA 2021 Budget Expenditures by Fund and Department General Fund Council $ 631,566 City Manager 1,158,089 City Attorney 718,593 Public Safety 28,180,515 Operations & Administrative Deputy City Manager 284,844 Finance 1,500,659 Human Resources 318,540 City Hall Operations and Maintenance 301,093 Community & Public Works Engineering 2,098,642 Economic Development 1,070,762 Building and Planning 2,487,066 Parks & Recreation Administration 356,467 Maintenance 940,003 Recreation 328,534 Aquatics 510,053 Senior Center 35,403 CenterPlace 972,214 General Government 5,384,723 Total General Fund $ 47,277,766 Other Funds 101 Street Fund 105 Hotel/Motel Tax Fund 106 Solid Waste 107 PEG Fund 122 Winter Weather Reserve Fund 204 LTGO Bond Debt Service Fund 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 309 Parks Capital Projects Fund 311 Pavement Preservation 312 Capital Reserve Fund 314 Railroad Grade Separation Projects 402 Stormwater Management Fund 403 Aquifer Protection Area 501 Equipment Rental & Replacement (ER&R) 502 Risk Management Fund 5,567,200 708,240 1,737,000 73,000 500,000 1,043,850 1,224,673 3,698,125 8,876,315 1,120,305 4,726,350 2,050,524 13,796,320 2,626,007 2,378,109 140,000 425,000 Total Other Funds $ 50,691,018 Total All Funds $ 97,968,784 50 Community & Public Works 12% City Hall Operations 1% Operations & Administrative 4% Council & Executive 5% CITY OF SPOKANE VALLEY, WA 2021 General Fund Expenditures $47,277,766 Public Safety / 60% General Government 11% Parks & Recreation 7% 51 CITY OF SPOKANE VALLEY, WA 2021 City Wide Expenditures $ 97,968,784 Capital Projects Funds 36% Tourism Promotion 1% Street Fund 6% Parks & Recreation 3% Community & Public Works 6% Council / Executive/ Ops & Admin 5% General Government 5% Risk Management 0% Debt Service Public Safety 29% 1% Stormwater & APA Funds 5% Other Activities 3% 52 Wages, Benefits & Payroll Taxes CITY OF SPOKANE VALLEY, WA 2021 Budget General Fund Expenditures by Department and Type Supplies Services & Charges Intergovernmental Interfund City Council $ 301,266 $ 5,500 $ 324,800 $ 0 $ City Manager 1,087,699 6,800 63,590 0 City Attorney 627,353 4,185 87,055 0 Public Safety 19,000 89,500 277,715 27,752,900 Operations & Administrative Deputy City Manager 243,944 700 40,200 0 0 0 284,844 Finance 1,476,684 3,000 20,975 0 0 0 1,500,659 Human Resources 293,505 1,000 24,035 0 0 0 318,540 Capital Expenditures Total 0 $ 0 $ 631,566 0 0 1,158, 089 0 0 718,593 0 41,400 28,180,515 City Hall Operations and Maintenance 106,593 27,000 167,500 0 0 0 301,093 Community & Public Works Engineering 1,855,308 30,500 212,834 0 0 0 2,098,642 Economic Development 639,017 3,000 428,745 0 0 0 1,070,762 Building and Planning 2,134,016 35,050 318,000 0 0 0 2,487,066 Parks & Recreation Administration 292,667 5,000 58,800 0 0 0 356,467 Maintenance 0 3,500 936,503 0 0 0 940,003 Recreation 230,484 9,150 88,900 0 0 0 328,534 Aquatics 0 2,000 508,053 0 0 0 510,053 Senior Center 28,303 1,600 5,500 0 0 0 35,403 CenterPlace 542,938 85,537 343,739 0 0 0 972,214 General Government 0 81,400 813,050 372,930 3,874,543 242,800 5,384,723 Total $ 9,878,777 $ 394,422 $ 4,719,994 $ 28,125,830 $ 3,874,543 $ 284,200 $ 47,277,766 53 CITY OF SPOKANE VALLEY, WA 2021 Budget General Fund Department Changes from 2020 to 2021 City Council Wages, Payroll Taxes & Benefits Supplies Services & Charges Total City Manager Wages, Payroll Taxes & Benefits Supplies Services & Charges Total City Attorney Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Public Safety Non -Departmental (Fines & Forfeits) Wages/Payroll Taxes/Benefits Supplies Other Services and Charges Intergovernmental Services Total Deputy City Manager Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Finance/IT Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Human Resources Wages, Payroll Taxes & Benefits Supplies Services & Charges Total City Hall Operations & Maintenance Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Community & Public Works - Engineering Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Community & Public Works - Economic Dev Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 2020 Adopted Budget 2020 Amended Budget 290,187 4,950 327,050 290,187 4,950 327,050 622,187 622,187 920,892 4,300 72,690 954,192 4,300 72,690 997,882 1,031,182 616,403 4,414 87,125 616,403 4,414 87,125 707,942 707,942 2021 Budget 301,266 5,500 324,800 631,566 1,087,699 6,800 63,590 1,158,089 627,353 4,185 87,055 718,593 516,550 516,550 485,900 13,266 13,266 19,000 30,500 30,500 52,000 587,515 337,515 277,715 25,451,383 25,975,872 27,267,000 26,599,214 26,873,703 28,101,615 234,012 950 42,225 234,012 950 42,225 277,187 277,187 1,443,953 6,450 28,120 1,443,953 6,450 28,120 1,478,523 1,478,523 281,331 1,280 30,705 281,331 1,280 30,705 313,316 313,316 94,270 28,000 174,000 94,270 28,000 174,000 296,270 296,270 1,726,845 32,850 212,036 1,710,195 32,850 212,036 1,971,731 1,955,081 724,084 3,000 392,745 724,084 3,000 392,745 1,119,829 243,944 700 40,200 284,844 1,476,684 3,000 20,975 1,500,659 293,505 1,000 24,035 318,540 106,593 27,000 167,500 301,093 1,855,308 30,500 212,834 2,098,642 639,017 3,000 403,745 1,119,829 1,045,762 Difference Between 2020 and 2021 Increase Decrease) Ok 11,079 550 (2,250) 3.82% 11.11% (0.69%) 9,379 1.51% 133,507 2,500 (9,100) 13.99% 58.14% (12.52%) 126,907 12.31% 10,950 (229) (70) 1.78% (5.19%) (0.08%) 10,651 1.50% (30,650) 5,734 21,500 (59,800) 1,291,128 (5.93%) 43.22% 70.49% (17.72%) 4.97% 1,227,912 4.57% 9,932 (250) (2,025) 7,657 4.24% (26.32%) (4.80%) 2.76% 32,731 (3,450) (7,145) 2.27% (53.49%) (25.41 %) 22,136 1.50% 12,174 (280) (6,670) 4.33% (21.88%) (21.72%) 5,224 1.67% 12,323 (1,000) (6,500) 13.07% (3.57%) (3.74%) 4,823 1.63% 145,113 (2,350) 798 8.49% (7.15%) 0.38% 143,561 7.34% (85,067) 0 11,000 (11.75%) 0.00% 2.80% (74,067) (6.61 %) Continued to next page 54 CITY OF SPOKANE VALLEY, WA 2021 Budget General Fund Department Changes from 2020 to 2021 (Continued from previous page) 2020 Adopted Budget 2020 Amended Budget 2021 Budget Community & Public Works - Building & Planning Wages, Payroll Taxes & Benefits 2,044,559 2,044,559 2,134,016 Supplies 47,000 47,000 35,050 Services & Charges 328,855 328,855 318,000 Total Difference Between 2020 and 2021 Increase Decrease) Ok 89,457 (11,950) (10,855) 4.38% (25.43%) (3.30%) 2,420,414 2,420,414 2,487,066 66,652 2.75% Parks & Rec- Admin Wages, Payroll Taxes & Benefits 283,127 283,127 292,667 9,540 3.37% Supplies 5,000 5,000 5,000 0 0.00% Services & Charges 64,100 49,100 58,800 9,700 19.76% Total 352,227 337,227 356,467 19,240 5.71% Parks & Rec- Maintenance Supplies 3,500 3,500 3,500 0 0.00% Services & Charges 914,000 914,000 936,503 22,503 2.46% Total 917,500 917,500 940,003 22,503 2.45% Parks & Rec- Recreation Wages, Payroll Taxes & Benefits 231,081 181,081 230,484 49,403 27.28% Supplies 8,650 8,650 9,150 500 5.78% Services & Charges 86,190 53,190 88,900 35,710 67.14% Total 325,921 242,921 328,534 85,613 35.24% Parks & Rec- Aquatics Supplies 2,000 2,000 2,000 0 0.00% Services & Charges 499,853 130,853 508,053 377,200 288.26% Total 501,853 132,853 510,053 377,200 283.92% Parks & Rec- Senior Center Wages, Payroll Taxes & Benefits 36,347 36,347 28,303 (8,044) (22.13%) Supplies 1,600 1,600 1,600 0 0.00% Services & Charges 5,500 5,500 5,500 0 0.00% Total 43,447 43,447 35,403 (8,044) (18.51%) Parks & Rec- CenterPlace Wages, Payroll Taxes & Benefits 538,083 468,083 542,938 74,855 15.99% Supplies 85,537 67,537 85,537 18,000 26.65% Services & Charges 341,739 281,739 343,739 62,000 22.01 % Total 965,359 817,359 972,214 154,855 18.95% General Government Supplies 99,000 99,000 81,400 (17,600) (17.78%) Services & Charges 802,100 802,100 813,050 10,950 1.37% Intergovernmental Services 362,511 362,511 372,930 10,419 2.87% Capital outlays 57,500 57,500 30,000 (27,500) (47.83%) Total 1,321,111 1,321,111 1,297,380 (23,731) (1.80%) Transfers out - #204 401,450 401,450 401,500 50 0.01 % Transfers out - #309 160,000 160,000 160,000 0 0.00% Transfers out - #311 Pavement Preservation 982,023 982,023 991,843 9,820 1.00% Transfers out - #501 36,600 36,600 36,600 0 0.00% Transfers out - #502 410,000 410,000 425,000 15,000 3.66% Total recurring expenditures 43,221,986 42,898,125 45,101,466 2,203,341 5.14% Continued to next page 55 CITY OF SPOKANE VALLEY, WA 2021 Budget General Fund Department Changes from 2020 to 2021 (Continued from previous page) Summary by Category Wages, Payroll Taxes & Benefits Supplies Services & Charges Transfers out - #204 Transfers out - #309 Transfers out - #311 Transfers out - #501 Transfers out - #502 Non -Departmental (fines & forfeits) Intergovernmental Svc (public safety) Intergovernmental Svc Capital outlay 2020 Adopted Budget 2020 Amended Budget 2021 Budget Difference Between 2020 and 2021 Increase Decrease) Ok 9,478,440 9,375,090 9,878,777 503,687 5.37% 368,981 350,981 356,922 5,941 1.69% 4,996,548 4,269,548 4,694,994 425,446 9.96% 401,450 401,450 401,500 50 0.01% 160,000 160,000 160,000 0 0.00% 982,023 982,023 991,843 9,820 1.00% 36,600 36,600 36,600 0 0.00% 410,000 410,000 425,000 15,000 3.66% 516,550 516,550 485,900 (30,650) (5.93%) 25,451,383 25,975,872 27,267,000 1,291,128 4.97% 362,511 362,511 372,930 10,419 2.87% 57,500 57,500 30,000 (27,500) (47.83%) 43,221,986 42,898,125 45,101,466 2,203,341 5.14% 56 Fund: 001 Dept: 011 General Fund Legislative Branch Spokane Valley 2021 Budget This department accounts for the cost of providing effective elected representation of the citizenry in the governing body. The Council makes policy decisions for the City and is accountable to Spokane Valley citizens by making decisions regarding how resources are allocated, the appropriate levels of service, and establishing goals and policies for the organization. Accomplishments for 2020 • Updated and adopted a 2021 State Legislative Agenda. • Updated and adopted a Federal Legislative Agenda. • Worked with State and Federal Legislators and Lobbyists on behalf of City interests including lobbying trips to Olympia. • Began the right-of-way acquisition process on the Pines/BNSF Grade Separation Project. • Completed the right-of-way acquisition on the Barker/BNSF Grade Separation Project with the exception of one parcel upon which we've received notification of a Cert 3 acceptance. • Obligated construction funds for the Barker/BNSF Grade Separation Project. • Completed the CenterPlace West Lawn and roof replacement projects at CenterPlace. • In response to the COVID-19 pandemic event and the subsequent federal approval of the CARES Act the City successfully established programs to allocate the nearly $4.4 million we received to partially meet the needs of those members of our community that have suffered the greatest economic loss. This money was used in a variety of ways including rent, mortgage and utility assistance; food security; small business and nonprofit grants; and assisting local school districts in the acquisition of personal protection equipment. • Authorized Staff to apply for a grant of up to $1 million to reimburse the potential acquisition of a 45-acre parcel of land that would in the future be used for park development. • Completed the Evergreen to Sullivan portion of the Appleway Trail project which now means Spokane Valley has a trail running for 5.5 contiguous miles from University to Corbin. • Completed improvements to Indiana Avenue fronting the Spokane Valley Mall with minimal impacts to the adjoining businesses. • Completed the construction of Garland Avenue between Flora and Barker. • Adopted a balanced 2021 Budget and for the twelfth consecutive year did so without taking the 1 % increase in property taxes that is allowed by State Law. • In the midst of a COVID-19 induced recession, adopted a 2021 Budget with status quo levels of service and a General • Fund budget that has recurring revenues exceeding recurring expenditures and an ending fund balance of at least 50% of recurring expenditures. Goals for 2021 1) Work with state and federal legislators towards advancing the concepts outlined in the Bridging the Valley study including obtaining financial assistance for the Pines, Sullivan, and Park Grade Separation Projects. 2) Actively pursue a plan to sustain the City's Pavement Preservation Program, to include sustained financing in Street Fund #101 and Pavement Preservation Fund #311. 3) Pursue state and federal financial assistance to address transportation concerns along the entire Barker Corridor. 4) Sustain and expand where possible, economic development efforts including the retention and expansion of existing businesses and recruitment of new businesses. 5) Continue to foster relationships with federal, state, county and local legislators. 6) Pursue financing for Balfour Park and Appleway Trail amenities, and continue the acquisition of park land. 7) Pursue financing for connections between the Appleway Trail, Balfour Park, Dishman Hills and the Centennial Trail creating where possible, a continuous loop for users. 8) Maximize the law enforcement contract to address staffing levels by enhancing recruiting efforts, minimizing out -of -service days, increasing retention, and taking steps to make the officer positions and the Spokane Valley Police Department increasingly appealing as a career path for those seeking to pursue a law enforcement career in Spokane Valley. 9) Increase community interactions, share information, and obtain feedback on current and future projects and priorities. 10) Prioritize involvement in public safety, in particular discussions regarding the jail and the criminal justice system, in order to maintain an understanding of options to keep our costs under control. (continued on next page) 57 Fund: 001 Dept: 011 General Fund Legislative Branch Spokane Valley 2021 Budget (continued from prior page) Personnel - FTE Equivalents Mayor Council Total FTEs Budget Summary 2017 Actual 1.0 6.0 7.0 2018 Actual 1.0 6.0 7.0 2019 Actual 1.0 6.0 7.0 2020 Budget 1.0 6.0 7.0 2021 Budget 1.0 6.0 7.0 Budget Detail Wages, Payroll Taxes & Benefits $ 219,902 $ 198,884 $ 262,268 $ 290,187 $ 301,266 Supplies 1,974 6,923 5,489 4,950 5,500 Services & Charges 186,243 197,306 295,366 327,050 324,800 Total Legislative Branch $ 408,119 $ 403,113 $ 563,123 $ 622,187 $ 631,566 58 Fund: 001 Dept: 013 General Fund Executive Branch Spokane Valley 2021 Budget 013 - City Manager Division This department is accountable to the City Council for the operational results of the organization, effective support of elected officials in achieving their goals, fulfillment of the statutory requirements of the City Manager, implementation of City Council policies, and provision of a communication linkage between citizens, the City Council, City departments, and other government agencies. Accomplishments for 2020 • Worked to support City Council's 2020 Goals as referenced in the Legislative Branch Budget. • Worked with all City departments to update the 2021 Business Plan that is a precursor to the development of the 2021 Budget which is accomplished by linking community priorities, financial projections and City Council goals. • Prepared a 2021 General Fund Budget with status quo levels of service. • Worked with Council to prepared a 2021 State Legislative Agenda that was discussed by Council on three separate occasions. This was followed by a separate meeting with our 4th District Legislative Delegation where Councilmembers and Legislators discussed areas of common interest, including our legislative agenda. • Worked with Council and Staff to update our Federal Legislative Agenda. • Worked with State and Federal Legislators and Lobbyists on behalf of City interests including lobbying in Olympia. • Continued discussions focused on developing a sustainable plan to finance the City's Pavement Preservation Program including Street O&M Fund #101 and Pavement Preservation Fund #311 including a discussion on options for preservation surface treatments. Goals for 2021 • Focus staff efforts on the City's budget priorities that are composed of public safety, pavement preservation, transportation and infrastructure and economic development. • Work to support City Council's 2021 Goals as referenced under the Legislative Branch Budget. • Present Council with a balanced 2022 Budget that includes General Fund recurring revenues exceeding recurring expenditures and an ending fund balance that is at least 50% of recurring expenditures. • Work with Federal and State Legislators and Lobbyists on behalf of the interests of our City. • Prepare the 2022 State and Federal Legislative Agendas for Council consideration. Personnel - FTE Equivalents City Manager City Clerk Deputy City Clerk Administrative Analyst Senior Administrative Analyst Administrative Assistant (CC) Executive Assistant (CM) Housing & Homeless Services Coordinator Total FTEs Budget Summary 2017 Actual 1.0 1.0 1.0 0.0 0.0 1.0 1.0 0.0 5.0 2018 Actual 1.0 1.0 1.0 1.0 1.0 1.0 1.0 0.0 5.0 2019 Actual 1.0 1.0 1.0 1.0 1.0 0.5 1.0 0.0 7.0 2020 Budget 1.0 1.0 1.0 1.0 1.0 0.5 1.0 1.0 7.5 2021 Budget 1.0 1.0 1.0 1.0 1.0 0.5 1.0 1.0 7.5 Budget Detail Wages, Payroll Taxes & Benefits $ 580,529 $ 783,650 $ 830,903 $ 954,192 $ 1,087,699 Supplies 3,569 3,470 3,750 4,300 6,800 Services & Charges 26,059 48,380 53,604 72,690 63,590 Nonrecurring expenditures 0 7,341 0 5,000 0 Total City Manager Division $ 610,157 $ 842,841 $ 888,257 $ 1,036,182 $ 1,158,089 59 Fund: 001 Dept: 013 General Fund Executive Branch Spokane Valley 2021 Budget 015 - City Attorney Division Accomplishments for 2020 • Provided significant assistance to Council and other staff regarding homelessness issues, including issues related to funding affordable housing, available resources, land use issues related to affordable housing and homeless shelters, regional collaboration, and enforcement options. Assisted in development and implementation of new park regulations, and regulations addressing camping on public property. • Provide wide range of assistance to Council and staff regarding response to COVID-19 pandemic. • Significant involvement in a number of legislative land use and permitting issues, including conducting administrative appeals and litigation in Superior Court. • Provide advice and assistance to City Manager and staff regarding ongoing implementation issues with solid waste collection contracts related to changes in recycling markets. • Assisted with issues related to the 2020 lodging tax revenue distributions, including revisions. • Conducted various trainings for Council, Planning Commission, the Lodging Tax Advisory Committee, and staff. • Assisted with various litigation cases against the City. • Provided legal support to Code Enforcement for prosecuting and abating nuisance cases. • Provided support to senior staff regarding pursuit of City Hall Council Chambers curved wall construction defect issues. • Assisted staff in numerous property acquisition issues associated with the Barker Grade Separation Project. • Assisted staff and Council in drafting legislative agenda for state and federal lobbying efforts, primarily aimed at securing additional funding for the Pines Grade Separation Project. • Negotiated/finalized agreement with Valleyfest for adoption. • Acted as City liaison with regional entities on a broad range of criminal justice and mental health issues, including the Spokane Regional Law and Justice Council, and the Justice Task Force. • Responded to numerous public record issues, including review of records. Goals for 2021 • Have a fully -operational office that proactively assists in program development, advises all departments on legal issues in a timely manner and manages all potential and existing litigation. • Work with Community and Public Works and Finance in identifying and implementing economic development options. • Assist other departments in analyzing and mapping existing processes to determine compliance with laws and whether higher levels of customer service can be achieved. • Assist Council and staff in accomplishing items on the 2021 state Legislative Agenda. Personnel - FTE Equivalents City Attorney Deputy City Attorney Attorney Administrative Assistant - Legal Total FTEs Budget Summary 2017 Actual 1.0 1.0 0.0 1.0 3.0 2018 Actual 1.0 1.0 0.5 1.0 3.0 2019 Actual 1.0 1.0 0.5 1.0 3.5 2020 Budget 1.0 1.0 1.0 1.0 4.0 2021 Budget 1.0 1.0 1.0 1.0 4.0 Interns 2.0 2.0 2.0 2.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 411,988 $ 472,873 $ 510,618 $ 616,403 $ 627,353 Supplies 1,030 1,340 1,220 4,414 4,185 Services & Charges 66,130 49,896 53,911 87,125 87,055 Nonrecurring expenditures 0 5,919 0 0 0 Total City Attorney Division $ 479,148 $ 530,028 $ 565,749 $ 707,942 $ 718,593 60 Fund: 001 Dept: 016 General Fund Public Safety Spokane Valley 2021 Budget The Public Safety department budget provides funds for the protection of persons and property in the city. The City contracts with Spokane County for law enforcement, district court, prosecutor services, public defender services, probation services, jail and animal control services. See following page for detail information on each budgeted section. Recurring Expenditures: Judicial System - The Spokane County District Court is contracted to provide municipal court services. The contract provides for the services of judge and court commissioner with related support staff. Budgeted amount also includes jury management fees. Law Enforcement - The Spokane County Sheriffs Office is responsible for maintaining law and order and providing police services to the community under the direction of the Police Chief. The office provides for the preservation of life, protection of property, and reduction of crime. Jail System - Spokane County provides jail and probation services for persons sentenced by any City of Spokane Valley Municipal Court Judge for violating laws of the city or state. Animal Control - Spokane County will provide animal control services to include licensing, care and treatment of lost or stray animals, and response to potentially dangerous animal confrontations. Non -Departmental Fines and forfeitures to the State of Washington Grant expenditures $ 2,245,000 23,480,715 1,500,000 350,000 485,900 40,000 Total Recurring Expenditures 28,101,615 Nonrecurring Expenditures: Building repair and office furniture Machinery and equipment Total Nonrecurring Expenditures Total Recurring and Nonrecurring Expenditures 30,000 48,900 78,900 $ 28,180,515 61 Recurring: Judicial System: District Court Contract Public Defender Contract Prosecutor Contract Pretrial Services Contract Subtotal Judicial System Law Enforcement System: City of Spokane Valley 2021 Budget 016 - Public Safety 2017 Actual 2018 Actual 2019 Actual 2020 Budget 2021 Budget $ 712,168 $ 836,995 $ 888,965 $ 919,269 $ 925,000 697,986 788,302 745,088 740,207 750,000 464,250 457,949 424,896 383,169 450,000 107,807 105,793 109,783 120,000 120,000 1,982,211 2,189,039 2,168,732 2,162,645 2,245,000 Sheriff Contract 17,792,178 20,177,258 20,272,826 22,218,101 23,072,000 Emergency Management Contract 97,094 92,296 89,425 100,000 100,000 Wages, Payroll Taxes & Benefits 2,819 9,802 16,164 13,266 19,000 Operating Supplies 3,509 2,346 72 2,500 0 Clothing & Uniform 0 358 636 0 0 Repair& Maintenance. Supplies 1,202 2,730 11,208 3,000 12,000 Professional Services 0 3,373 3,773 3,500 4,000 Cell Phones 0 278 469 0 0 Registrations 0 0 70 0 0 Electricity/Gas 18,283 16,505 16,579 18,000 18,000 Water 1,621 1,806 1,762 2,000 2,000 Sewer 2,102 1,348 1,079 2,300 2,000 Waste Disposal 3,442 585 0 0 0 Janitorial Services 0 32,325 28,631 0 30,000 Law Enf. Bldg Maintenance Contract 74,108 26,235 16,706 61,000 20,000 Taxes and Assessments 715 715 715 715 715 Equipment Rental 0 0 767 0 1,000 Miscellaneous Services/Contingency 0 0 0 250,000 200,000 False Alarm Charges & Fees 3,135 404 809 0 0 Bank Fees 2,333 0 0 0 0 Subtotal Law Enforcement System 18,002,541 20,368,364 20,461,691 22,674,382 23,480,715 Jail System: Jail Contract 1,331,721 1,249,948 1,493,325 1,145,126 1,500,000 Subtotal Jail System 1,331,721 1,249,948 1,493,325 1,145,126 1,500,000 Other: Fines & Forfeitures State Remittance 464,056 495,683 441,880 516,550 485,900 Animal Control Contract 293,425 299,139 306,509 350,000 350,000 Non -Capital Equipment for JAG Grant 0 0 0 25,000 40,000 Settle & Adjust (1,087,807) 0 0 0 0 Subtotal Other (330,326) 794,822 748,389 891,550 875,900 Subtotal Recurring 20,986,147 24,602,173 24,872,137 26,873,703 28,101,615 Nonrecurring: Police Athletic League Grant 0 0 4,069 0 0 Building Repair and Maintenance 0 0 0 15,000 30,000 Carpet and Workstation Replacement 0 0 59,272 0 0 Replace HVAC units 0 0 0 60,000 0 Replace handguns and speed trailer 0 0 0 0 48,900 LEC Labor Contract Settlement 323,445 0 0 0 0 Full Facility Generator 0 0 141,690 58,310 0 Capital outlay - CAD / RMS 131,018 22,372 0 0 0 Subtotal Nonrecurring 454,463 22,372 205,031 133,310 78,900 Total Public Safety $ 21,440,610 $ 24,624,545 $ 25,077,168 $ 27,007,013 $ 28,180,515 62 $- City of Spokane Valley 2021 Budgeted Contract Expenditures 23,072,000 450,000 100,000 20,000 350,000 District Court Public Defender Prosecutor Sheriff Contract Emergency Law Enf. Bldg Jail Contract Animal Control Contract Contract Contract Management Maintenance Contract Contract Contract 63 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2021 Budget The Operations & Administrative Services Department is composed of three divisions, the Deputy City Manager Division, the Finance Division, and the Human Resources Division. 013 - Deputy City Manager Division The Deputy City Manager (DCM) supervises the Community and Public Works Department, assists the City Manager in organizing and directing the other operations of the City, and assumes the duties of City Manager in his/her absence. Accomplishments for 2020 • Supported the 2020 Goals of the Legislative and Executive Branch. • Worked with the City Manager and Staff to develop the 2021 Business Plan. • Maintained City operations for permitting and capital projects throughout the COVID-19 pandemic. • Completed the infrastructure projects within the Northeast Industrial Area and continued the recruitment processes for ongoing industrial projects. • Completed the design for the Barker Grade Separation Project and obligated state and federal construction funds. Goals for 2021 • Initiate construction of the Barker Grade Separation Project. • Conduct Council discussions on localized and city wide traffic impact fees for new development. • Complete the design of the Pines Grade Separation Project. • Continue to seek funding for the Pines Grade Separation Project. • Oversee the design of the City Hall repairs. Personnel - FTE Equivalents Deputy City Manager Senior Administrative Analyst Public Information Officer Administrative Analyst Office Assistant I Office Assistant 11 Total FTEs Budget Summary 2017 Actual 1.0 1.0 1.0 1.0 1.0 1.0 6.0 2018 Actual 1.0 0.0 0.0 0.0 1.0 1.0 3.0 2019 Actual 1.0 0.0 0.0 0.0 0.0 0.0 1.0 2020 Budget 1.0 0.0 0.0 0.0 0.0 0.0 1.0 2021 Budget 1.0 0.0 0.0 0.0 0.0 0.0 1.0 Intern 1.0 0.0 0.0 0.0 0.0 Budget Detail Wages, Payroll Taxes & Benefits $ 637,606 $ 354,918 $ 222,070 $ 234,012 $ 243,944 Supplies 1,277 425 0 950 700 Services & Charges 52,555 83,335 37,162 42,225 40,200 Nonrecurring Software Purchase (Q-Alert) 0 13,195 0 0 0 Total Deputy City Manager Division $ 691,438 $ 451,873 $ 259,232 $ 277,187 $ 284,844 64 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2021 Budget 014 - Finance Division The Finance Division provides financial management services for all City departments. Programs include accounting and financial reporting, payroll, accounts payable, purchasing, budgeting and financial planning, treasury, information technology and investments. The division is also responsible for generating and analyzing financial data related to the City's operations. The department prepares Finance Activity Reports for review by the City Manager and City Council as well as the Comprehensive Annual Financial Report (CAFR) that is subject to an annual audit by the Washington State Auditor's Office. Accomplishments for 2020 • Implemented audit recommendations. • Completed the 2019 CAFR by the extended deadline of July 1, 2020, and received a "clean audit opinion" despite being short staffed due to turnover and the COVID-19 pandemic. • Maintained consistent levels of service in payroll, accounts payable, budget development, periodic financial report preparation, and information technology services. • Worked with Finance staff to cross -train position responsibilities and knowledge base where possible; The Finance department will implement further cross training procedures among department personnel to provide adequate coverage if or when unforeseeable circumstances arise. • Replaced financial statement preparation software, and provided training to staff on the new software. • Continued with the ongoing process of refining the replacement program for IT resources. • Added a new IT Manager position to the department. • Completed an IT cybersecurity audit with the State Auditor's Office and began long term planning to strengthen the City's cybersecurity infrastructure. • Implemented software to provide testing and training to City staff on common cyber attacks, such as phishing emails. • Worked with City Council, the City Attorneys Office, and other departments to allocate the CARES Act funding received by the City in response to the COVID-19 pandemic. Performed financial reporting and grant reimbursements for the funding through the Department of Commerce. Evaluated expenditures for eligibility with the program. • Implemented a new electronic accounts payable process in order to facilitate invoice review and approval while City staff were required to work from home due to the COVID-19 pandemic. Goals for 2021 • Maintain a consistent level of service in payroll, accounts payable, budget development, periodic and annual financial report preparation and information technology services. • Work with Finance staff to cross -train position responsibilities and knowledge base where possible. The Finance department will implement further cross training procedures among department personnel to provide adequate coverage if or when unforeseeable circumstances arise. • Provide adequate training opportunities to allow staff members to remain current with changes in pronouncements by the Governmental Accounting Standards Board (GASB), changes in the Eden financial management system, and changes in the electronic technology that allows all City employees to be more efficient and effective. • Continue with the ongoing process of refining the replacement program for IT hardware resources including server hardware, network hardware, printers, and network -based appliances (firewalls, email backup, network switches, intrusion prevention hardware, etc.), desktop computers, and the phone system. This will continue to be the foundation for future budget developments and in large part dictate operational workload through the course of the next year. • Explore new software to replace the Eden Financial Management System which has reached end of life. • Implement Laserfische Workflow for City processes. (continued on next page) 65 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2021 Budget (continued from prior page) Personnel - FTE Equivalents Finance Director Accounting Manager Accountant/Budget Analyst Accounting Technician IT Manager IT Specialist GIS/Database Administrator Help Desk Technician Total FTEs Budget Summary 2017 Actual 1.00 1.00 3.75 2.00 0.00 3.00 1.00 0.00 11.75 2018 Actual 1.00 1.00 3.75 2.00 0.00 3.00 1.00 0.00 11.75 2019 Actual 1.00 1.00 3.75 2.00 0.00 3.00 1.00 0.00 11.75 2020 Budget 1.00 1.00 3.75 2.00 1.00 2.00 1.00 0.00 11.75 2021 Budget 1.00 1.00 3.75 2.00 1.00 2.00 1.00 0.00 11.75 Budget Detail Wages, Payroll Taxes & Benefits $ 1,209,761 $ 1,269,966 $ 1,275,580 $ 1,443,953 $ 1,476,684 Supplies 3,507 3,350 2,798 6,450 3,000 Services & Charges 20,764 20,667 18,113 28,120 20,975 Total Finance Division $ 1,234,032 $ 1,293,983 $ 1,296,491 $ 1,478,523 $ 1,500,659 66 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2021 Budget 016 - Human Resources Division Human Resources (HR) is administered through the City Manager. The HR operation provides services in compensation, benefits, training and organizational development, staffing, employee relations, and communications. The Human Resources Office also provides Risk Management services as well as Website and Mobile App design and maintenance Accomplishments for 2020 • Implemented the City's comprehensive Employee Emergency Response Plan. • Supported management and employees responding to COVID 19 . • Offered on-line training to employees working remotely. • Supported the City's update of the Continuity Of Operations Plan. • Attained the 2020 Wellcity Award reducing health care plan expense for the City and employees. • Revised the City's Anti -Harassment and Equal Employment Opportunity policies in preparation for future training. Goals for 2021 • Successfully bargain a successor Collective Bargaining Agreement with Local 270v. • Support departments in the Cities return from COVID-19 precautions. • Increase timely completion of annual employee reviews. • Examine employee benefit options to target employee needs and reduce employment expenses. • Provide Anti -Harassment and Equal Employment Opportunity training to employees and Supervisors. Budget Summary Personnel - FTE Equivalents Human Resource Manager Human Resource Technician Total FTEs 2017 Actual 1.0 1.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 235,127 Supplies 1,469 Services & Charges 15,947 Total Human Resources Division $ 252,543 2018 Actual 1.0 1.0 2.0 $ 251,995 1,227 21,949 $ 275,171 2019 Actual 1.0 1.0 2.0 $ 268,140 1,888 23,302 $ 293,330 2020 Budget 1.0 1.0 2.0 $ 281,331 1,280 30,705 $ 313,316 2021 Budget 1.0 1.0 2.0 $ 293,505 1,000 24,035 $ 318,540 67 Fund: 001 Dept: 032 General Fund Public Works Spokane Valley 2021 Budget The Public Works Department was consolidated into the new Community and Public Works Department during the City's reorganization effective April 1, 2017. Historical information will be included here for comparison purposes until the prior years' activity drops off of the below Budget Summary. Personnel - FTE Equivalents Public Works Director Administrative Assistant Capital Improvements Program Manager Engineer Engineering Technician I Engineering Technician 11 Maint/Const Inspector Planning Grants Engineer Senior Engineer Senior Engineer - Proj Mgmt Total FTEs Budget Summary 2017 Actual 1.0 2.0 1.0 1.0 2.0 1.0 0.5 0.375 0.0 2.0 10.875 2018 Actual 0 0 0 0 0 0 0 0 0 0 0 2019 Actual 0 0 0 0 0 0 0 0 0 0 0 2020 Budget 0 0 0 0 0 0 0 0 0 0 0 2021 Budget 0 0 0 0 0 0 0 0 0 0 0 Budget Detail Wages, Payroll Taxes & Benefits $ 658,439 $ 0 $ 0 $ 0 $ 0 Supplies 12,469 0 0 0 0 Services & Charges 88,179 0 0 0 0 Total Public Works $ 759,087 $ 0 $ 0 $ 0 $ 0 68 Fund: 001 Dept: 033 General Fund City Hall Operations and Maintenance Spokane Valley 2021 Budget The Community and Public Works Division provides management and oversight of the City Hall Operations and Maintenance Department. This department is responsible for the overall operations and maintenance of the City Hall facility, the construction of which broke ground in June of 2016 and was completed in the Fall of 2017. The building is located on a 3.38 acre site at the southeast corner of Sprague Avenue and Dartmouth Road. The City Hall Operations and Maintenance Department is responsible for, among other things, the grounds maintenance, janitorial services, and maintenance of the HVAC and other building systems. This department is also responsible for the operations and maintenance of other City facilities, such as the Valley Precinct and the Street Maintenance Shop, as time allows. Accomplishments for 2020 • Explored opportunities for cost savings related to contract services: landscape maintenance, etc. • Tracking maintenance request system with the newly created tracking system to more easily prioritize requests. • Continue to coordinate maintenance activities with SVPD Precinct staff. • Continue to coordinate maintenance activities with Street Maintenance Shop staff. • Refined City Hall security system functions to reduce false alarms. • Created annual building systems maintenance schedule: elevator, alarm, suppression, etc. • Complete City Hall facade improvements following maintenance/repair activities. Goals for 2021 • Continue options for cost savings related to contract services: landscape maintenance, etc. • Monitor maintenance tracking system in order to prioritize work. • Continue to coordinate maintenance activities with SVPD Precinct staff. • Continue to coordinate maintenance activities with Street Maintenance Shop staff. • Coordinate emergency preparedness drills with affected staff and coordinating agencies. Budget Summary Personnel - FTE Equivalents Maintenance Worker - Facilities Total FTEs 2017 Actual 0.0 0.0 2018 Actual 1.0 1.0 2019 Actual 1.0 1.0 2020 Budget 1.0 1.0 2021 Budget 1.0 1.0 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 74,264 $ 86,534 $ 94,270 $ 106,593 Supplies 3,289 27,757 32,920 28,000 27,000 Services & Charges 55,159 163,323 156,699 174,000 167,500 Nonrecurring expenditures 36,509 0 174,807 500,000 0 Total Administrative Division $ 94,957 $ 265,344 $ 450,960 $ 796,270 $ 301,093 69 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2021 Budget The Community and Public Works Department is a new department as a result of the City's reorganization effective April 1, 2017. This Department is a consolidation of the previous Public Works and Community and Economic Development Departments. It is comprised of three divisions: the Engineering Division, the Economic Development Division, and the Building and Planning Division. 041 - Engineering Division The Engineering Division combines Development Engineering from the previous Community & Economic Development Department with the engineering service provided by the previous Public Works Department. The Engineering Division includes the following functions: Capital Improvement Program (CIP) plans, designs, and constructs new facilities and maintains, preserves, and reconstructs existing facilities owned by the City of Spokane Valley. Development Engineering (DE) ensures that land actions and commercial building permits comply with the adopted codes for private infrastructure development through plan review and construction inspection. Traffic Management and Operations provides traffic engineering for safe and efficient multi -faceted transportation systems throughout the City (included in the Street Fund #101). Utilities oversees the City's surface and Stormwater Utility, manages the City's contracts for solid waste collection and disposal, and coordinates other utility issues on behalf of the City as assigned (included in the Stormwater Management Fund #402). Street Maintenance provides responsive maintenance and repairs for 461 center line miles of City streets. The City of Spokane Valley operates ten City -owned snow plows which are responsible for the clearing of the priority 1 and 2 roads along with selected hillsides (included in the Street Fund #101). Accomplishments for 2020 • Implemented approved capital projects. • Administered and managed state and federal funds received for capital projects. • Assisted with the preparation of grant applications for capital projects. • Completed the design and right-of-way acquisition processes for the Barker Road Grade Separation Project. • Secured federal funds to fully fund the right-of-way phase of the Pines Road Grade Separation Project. • Continued to coordinate regional transportation issues with Spokane Regional Transportation Council, adjoining municipalities, and the Washington State Department of Transportation. • Began the preliminary engineering design of the Pines Road GSP project and acquired 3 parcels needed for the project. • Completed the construction of the Appleway Trail between Sullivan and Evergreen - providing a contiguous 5.1 mile trail. • Maintain development engineering plan review times of less than two weeks. Goals for 2021 • Implement approved capital projects. • Administer the construction phase of the Barker Road Grade Separation Project. • Advance the preliminary engineering and right-of-way phase of the Pines Road Grade Separation Project. • Continue pursuing opportunities to fund the completion of the Pines Road Grade Separation Project. • Administer and manage state and federal funds received for capital projects. • Assist in the preparation of grant applications for capital projects. • Continue to coordinate regional transportation issues with SRTC, WSDOT, and other agencies. • Begin the process of developing a city-wide, comprehensive Asset Management Program. • Begin a review of the City's adopted Street Standards, providing updates where necessary. (continued on next page) 70 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2021 Budget (continued from prior page) Personnel - FTE Equivalents Administrative Assistant Assistant Engineer City Engineer Engineer Engineering Manager Engineering Tech I Engineering Tech 11 Main/Construction Inspector Planning Grants Engineer Senior Dev Engineer Senior Engineer-Proj Mgmt. Water Resource Sr. Engineer Total FTEs Budget Summary 2017 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2018 Actual 2.0 0.0 1.0 1.0 1.0 1.0 0.5 2.0 0.0 1.0 1.5 1.0 0.0 2019 Actual 2.0 0.45 1.0 0.5 1.0 1.5 0.75 2.0 0.375 1.0 1.7 1.0 12.0 2020 Budget 2.0 0.20 1.0 1.0 1.0 1.5 0.75 2.0 0.375 1.0 1.7 1.0 13.525 2021 Budget 2.0 0.70 1.0 1.0 1.0 1.5 0.75 2.0 0.375 1.0 1.7 1.0 14.025 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 1,234,170 $ 1,472,750 $ 1,710,195 $ 1,855,308 Supplies 0 22,772 30,616 32,850 30,500 Services & Charges 0 149,142 200,147 212,036 212,834 Total Engineering Division $ 0 $ 1,406,084 $ 1,703,513 $ 1,955,081 $ 2,098,642 * These positions are budgeted partially to the Engineering Division in the General Fund with the balance budgeted as a part of Capital Projects Funds, the Street Fund #101, and the Stormwater Fund #402. 71 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2021 Budget 042 - Economic Development Division The Economic Development Division oversees the Comprehensive Plan, the Six -Year Transportation Improvement Plan (TIP), Community Development Block Grants and Public Relations. The Division works to build relationships with businesses, the community, and economic development partners to pursue economic development strategies ensuring long-term fiscal strength of the City. Accomplishments for 2020 • Worked with our retail recruiter to implement the retail improvement strategy and developed a sales tax estimation tool. • Processed the annual Comprehensive Plan amendments that included a city -initiated areawide rezone. • Collaborated with the private sector to facilitate the successful development of Mirabeau Point. • Evaluated and approved projects in the Northeast Industrial Area as Planned Actions expediting permit reviews. • Developed and processed a code text amendment to provide criteria to evaluate annexations. • Researched and identified new target industries for recruitment, retention and expansion. • Collaborated with economic development partners and related service providers. • Used CDBG funds to provide sewer hookup assistance in low and moderate income areas. • Worked with Visit Spokane to complete an updated tourism brochure and website content. • Developed a branded series of print materials informing citizens of city services. • Updated the city's newsletter to a magazine format producing fewer but more comprehensive issues. • Utilized new and existing social media platforms to increase citizen pride and the public's awareness of city services. • Completely overhauled the content management system for the Economic Development website. • Completed a paid digital marketing campaign to promote restaurants that provided takeout/delivery during pandemic. • Completed paid digital marketing campaigns to promote federal and city CARES Act grants. • Developed extensive web content to keep businesses, nonprofits and residents updated on pandemic. • Completed digital campaigns for manufacturing, aerospace, health sciences/tech industries and skilled labor recruitment. • Developed videos on the completion of the Appleway Trail and on the Pines Rd/BNSF Grade Separation Project. • Completed Appleway Trail Economic Development Study funded by CERB grant. • Sent emails or postcards to more than 10,000 businesses who purchased a new or renewed city business license. • Developed and promoted virtual business workshops with Spokane Valley Chamber, SNAP and StartUp Spokane. • Created new messages quarterly for the phone system about city services, programs and events. • Informed media/public about road construction projects with map, press release, newsletter article and mailers. • Partnered with Parks & Recreation to publicize programs, events and related construction projects. Goals for 2021 • Implement the retail recruitment strategy. • Collaborate with the private sector to facilitate the successful development of Mirabeau Point. • Continue industry recruitment, retention and expansion. • Develop marketing campaigns to promote business recruitment, retention and expansion. • Collaborate with economic development partners and related service providers. • Identify infrastructure improvements needed to foster economic development. • Use CDBG funds to support economic vitality in low and moderate income areas. • Seek grants to support economic development initiatives. • Coordinate the development and adopt the Housing Action Plan. • Facilitate the development of the Shoreline Master Program update. • Review and process city and privately initiated amendments to the Comprehensive Plan. • Develop homelessness goals and policies to provide direction to City leaders. • Continue to analyze impacts of COVID-19 on city businesses and provide guidance to improve local economy. • Work with partners to enhance existing events, including state of the city, and bring new events to Spokane Valley. • Develop marketing campaigns to promote city events in 2021 to enhance tourism. • Enhance the Economic Development website content to attract skilled labor, with an emphasis on remote workers. • Enhance the use of video as a communications tool and strategy on city websites and in social media. • Developed strategies to enhance business connections to Appleway Trail, as identified in 2020 CERB study. • Utilize new and existing social media platforms to increase citizen pride and the public's awareness of city services. • Produced semi-annual newsletter informing citizens of current projects, services and events. • Continue to develop a PIO group of city, county and emergency services that meets periodically. • Increase media contacts and establish and retain media relationships for greater sharing of city services. • Partner with Parks and Recreation to publicize programs, events and related construction projects. • Create and upload new messages quarterly for the phone system about city services, programs and events. • Continue evaluating city website to determine potential improvements to design, navigation and content. • Gather updated high resolution photos of City Council, CenterPlace, area parks and scenic sites. (continued on next page) 72 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2021 Budget (continued from prior page) Personnel - FTE Equivalents Economic Development Manager Economic Development Specialist Planning Grants Engineer Public Information Officer Senior Transportation Planner Office Assistant I Total FTEs Interns Budget Summary 2017 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2018 Actual 2019 Actual 2020 Budget 2021 Budget 1.0 1.0 1.0 1.0 2.0 2.0 2.0 1.0 0.4 0.0 0.0 0.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 6.4 6.0 6.0 5.0 0.0 1.0 1.0 1.0 1.0 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 655,942 $ 582,027 $ 724,084 $ 639,017 Supplies 0 3,008 1,954 3,000 3,000 Services & Charges 0 294,699 333,157 392,745 403,745 Nonrecurring Expenditures 0 23,000 25,000 128,000 25,000 Total Engineering Division $ 0 $ 976,649 $ 942,138 $ 1,247,829 $ 1,070,762 73 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2021 Budget 043 - Building and Planning Division The Building and Planning Division is responsible for implementing and enforcing the State Building Code as required by state law. The purpose of the International Codes, as adopted by the State of Washington and City of Spokane Valley, is to promote the health, safety, and welfare of the occupants or users of the building and structures and the general public by requiring minimum performance standard for structural strength, exit systems, stability sanitation, light, ventilation, energy conservation, and fire safety to ensure the City's comply with various codes. The Planning program's current primary responsibilities include processing revisions to the City's Municipal Code, reviewing land use applications to ensure compliance with adopted development regulations, with the State Environmental Policy Act (SEPA)(RCW 43.21C), and with the state subdivision law (RWC 58.17). Accomplishments for 2020 • Redefined processes in order to work on an online submittal process. • Enhanced electronic plan submittal/review capabilities. • Continued to expand online permitting to include additional project types. • Continued development of educational opportunities for public awareness of Code Enforcement Program. • Sought out additional opportunities to develop relationships with outside agencies. • Worked to repair/enhance SMARTGov reporting accuracy. • Participate in SMARTGov system focus group with other jurisdictions. • Utilized Office of City Attorney staff expertise related to legal aspects of code enforcement to improve case close-out. • Work with Economic Development team to improve website content/function. Goals for 2021 • Begin process for scanning commercial address files. • Continue to coordinate with the City Attorneys office on code enforcement cases. • Work to enhance relationships with our outside agencies. • Continue to work on website enhancements for better customer service. • Install customer terminal in Permit Center for self-help services. • Implement 2018 building codes as per SBCC adoption; process CTA related to SVMC Title 24 accordingly. • Continue to work to improve SMARTGov reporting accuracy. • Continue to improve processes for online submittals. Budget Summary Personnel - FTE Equivalents Administrative Assistant Assistant Building Official Building Inspector II Building Official Code Enforcement Officer Development Service Coordinator Engineering Tech Office Assistant I Office Assistant II Permit Facilitator Permit Specialist/Facilitator Planner Plans Examiner Senior Planner Senior Plans Examiner Total FTEs 2017 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2018 Actual 1.0 1.0 3.0 1.0 1.0 1.0 1.0 2.0 0.0 2.0 0.0 3.0 1.0 1.0 1.0 19.0 2019 Actual 1.0 1.0 3.0 1.0 1.0 1.0 1.0 3.0 1.0 1.0 1.0 3.0 1.0 1.0 0.0 19.0 2020 Budget 1.0 1.0 3.0 1.0 2.0 1.0 1.0 3.0 1.0 0.0 2.0 3.0 1.0 1.0 0.0 21.0 2021 Budget 1.0 1.0 3.0 1.0 2.0 1.0 1.0 3.0 1.0 0.0 2.0 3.0 1.0 1.0 0.0 21.0 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 1,614,264 $ 1,860,223 $ 2,044,559 $ 2,134,016 Supplies 0 25,114 17,305 47,000 35,050 Services & Charges 0 228,090 299,929 328,855 318,000 Intergovernmental Payments 0 38,718 0 0 0 Nonrecurring expenditures 0 0 0 13,700 0 Total Building Division $ 0 $ 1,906,186 $ 2,177,457 $ 2,434,114 $ 2,487,066 74 Fund: 001 Dept: 058 General Fund Community & Economic Development Spokane Valley 2021 Budget The Community and Economic Development Department was consolidated into the new Community and Public Works Department during the City's reorganization effective April 1, 2017. Historical information will be included here for comparison purposes until the prior years' activity drops off of the below Budget Summary. 050 - Administration Division Budget Summary Personnel - FTE Equivalents Community Development Director Administrative Assistant Total FTEs 2017 Actual 1.0 1.0 2.0 2018 Actual 0 0 0 2019 Actual 0 0 0 2020 Budget 0 0 0 2021 Budget 0 0 0 Budget Detail Wages, Payroll Taxes & Benefits $ 77,974 $ 0 $ 0 $ 0 $ 0 Supplies 2,463 0 0 0 0 Services & Charges 9,484 0 0 0 0 Nonrecurring expenditures 0 0 0 0 0 Total Administrative Division $ 89,921 $ 0 $ 0 $ 0 $ 0 Personnel - FTE Equivalents Engineer Senior Planner - CD E.D. Project Specialist Total FTEs 051 - Economic Development Division Budget Summary 2017 Actual 0.65 1.0 1.0 2.65 2018 Actual 0 0 0 0 2019 Actual 0 0 0 0 2020 Budget 0 0 0 0 2021 Budget 0 0 0 0 Budget Detail Wages, Payroll Taxes & Benefits $ 291,881 $ 0 $ 0 $ 0 $ 0 Supplies 965 0 0 0 0 Services & Charges 191,615 0 0 0 0 Nonrecurring expenditures 0 0 0 0 0 Total Economic Development Division $ 484,461 $ 0 $ 0 $ 0 $ 0 75 Fund: 001 Dept: 058 General Fund Community & Economic Development Spokane Valley 2021 Budget Personnel - FTE Equivalents Development Services Manager Engineer Assistant Engineer Senior Planner Planner Maint/Construction Inspector Code Enforcement Officer ROW Inspector Office Assistant I Senior Engineer Engineering Technician Total FTEs Budget Detail Wages, Payroll Taxes & Benefits Supplies Services & Charges Intergovernmental Payments Total Development Services Division Personnel - FTE Equivalents Building Official Building Inspector II Planner Development Service Coordinator Engineering Tech Office Assistant I Permit Facilitator Plans Examiner Senior Plans Examiner Code Enforcement Officer Assistant Planner Total FTEs Budget Detail Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Building Division 055/056 - Development Services Division Budget Summary 2017 Actual 1.0 2.0 1.0 1.0 2.0 1.0 0.0 1.0 1.0 0.0 0.0 11.0 $ 843,860 10,374 227,112 39,546 2018 Actual 0 0 0 0 0 0 0 0 0 0 0 0 2019 Actual 0 0 0 0 0 0 0 0 0 0 0 0 $ 0 $ 0 0 0 2020 Budget 0 0 0 0 0 0 0 0 0 0 0 0 O $ 0 0 0 $ 1,120,892 $ 0 $ 057 - Building Division Budget Summary 2017 Actual 1.0 3.0 1.0 1.0 1.0 2.0 2.0 1.0 1.0 1.0 0.0 14.0 2018 Actual 0 0 0 0 0 0 0 0 0 0 0 0 $ 1,096,598 $ 10,413 75,917 2021 Budget 0 0 0 0 0 0 0 0 0 0 0 0 O $ 0 0 0 O $ 2019 Actual 0 0 0 0 0 0 0 0 0 0 0 0 O $ 0 0 $ 1,182,928 $ O $ 2020 Budget 0 0 0 0 0 0 0 0 0 0 0 0 O $ 0 0 O $ 0 $ 0 0 0 0 0 2021 Budget 0 0 0 0 0 0 0 0 0 0 0 0 O $ 0 O 0 O 0 O $ 0 76 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2021 Budget The Parks and Recreation Department is composed of six divisions including Administration, Maintenance, Recreation, Aquatics, Senior Center, and CenterPlace. The overall goal of the department is to provide quality recreation programs and acquisition, renovation, development, operation and maintenance of parks and maintenance of parks and recreation facilities. 000 - Parks Administration Division The Administration Division provides direction and leadership for the Parks and Recreation Department in implementing the goals and objectives of the City Council and facilitates the general upkeep of parks and public areas of the City. Accomplishments for 2020 • Completed Phase 2 of CenterPlace West Lawn Master Plan. • Completed Valley Mission Horse Arena Master Plan. • Completed construction of the Evergreen to Sullivan section of the Appleway Trail. • Completed RCO grant application for the acquisition of the Flora Road property. Goals for 2021 • Complete construction of play equipment, restroom and shelter at Browns Park. • Work with DNR on the partnership for the 100 acre natural area adjacent to Mirabeau Park. • Complete one land acquisition. • Prepare 2022 budget requests to begin developing a Phase of the Horse Arena Master Plan. • Replace siding on Mirabeau Meadows restroom. • Become a Tree City USA. Personnel - FTE Equivalents Parks & Recreation Director Administrative Assistant Total FTEs Budget Summary 2017 Actual 1.0 1.0 2.0 2018 Actual 1.0 1.0 2.0 2019 Actual 1.0 1.0 2.0 2020 Budget 1.0 1.0 2.0 2021 Budget 1.0 1.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 242,763 $ 249,140 $ 266,534 $ 283,127 $ 292,667 Supplies 2,468 2,626 2,778 5,000 5,000 Services & Charges 42,953 36,520 56,899 49,100 58,800 Nonrecurring expenditures 364,346 0 0 0 0 Total Parks Administration Division $ 652,530 $ 288,286 $ 326,211 $ 337,227 $ 356,467 77 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2021 Budget 300 - Maintenance Division The Parks Maintenance Division is responsible for the contracted maintenance and upkeep of our parks and public areas including the Centennial Trail. Budget Detail Supplies Services & Charges Total Maintenance Division Budget Summary 2017 Actual 2018 Actual 2019 Actual 2020 Budget 2021 Budget $ 1,625 $ 414 $ 381 $ 3,500 $ 3,500 845,108 886,122 935,374 914,000 936,503 $ 846,733 $ 886,536 $ 935,755 $ 917,500 $ 940,003 301 - Recreation Division The Recreation Division coordinates and facilitates the delivery of recreation programs and service throughout the City and the City's Park system. Accomplishments for 2020 • Provided two outdoor drive-in movies. Continue to provide quality Recreation programs for Spokane Valley Community. • Completed RCO grant application for the acquisition of the Flora Road property. • Foster relationships with Community partners. *Several prior year goals were unable to be completed due to COV/D-19. Goals for 2021 • Expand and continue the summer camp for teens. • Provide walking program for community members. • Expand and continue the summer camp for teens. • Continue National Parks and Recreation community celebration at Terrace View Park. • Foster relationships with Community partners. • Enhance Summer Parks Programs Kick -Off events. • Continue with free outdoor movies for the community. Budget Summary 2017 Actual Personnel - FTE Equivalents Recreation Coordinator 1.0 2018 Actual 1.0 2019 Actual 1.0 2020 Budget 1.6 2021 Budget 1.6 Budget Detail Wages, Payroll Taxes & Benefits $ 95,062 $ 128,784 $ 152,492 $ 181,081 $ 230,484 Supplies 3,976 3,968 6,368 8,650 9,150 Services & Charges 54,312 65,745 68,726 53,190 88,900 Total Recreation Division $ 153,350 $ 198,497 $ 227,586 $ 242,921 $ 328,534 78 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2021 Budget 302 - Aquatics Division The City of Spokane Valley owns three pools: Park Road Pool, Terrace View Pool, and Valley Mission Pool. Services include open swim, swim lessons, swim team and facility rentals. In addition, the City leases a portion of Valley Mission Park to Splashdown Inc. for a water park. The City currently is contracting with the YMCA for all aquatic activities within the City. The YMCA provides the lifeguards and maintains the pools during the season. Accomplishments for 2020 *Prior year goals were unable to be completed due to COV/D-19. The pools never opened for 2020. Goals for 2021 • Maintain full summer swimming program. • Maintain Paws in the Pool Program. • Continue to partner with Make A Splash to offer free swim sessions at all pools. • Continue to partner with Make A Splash to offer free water safety clinics at all pools. Budget Summary Budget Detail Supplies Services & Charges Total Aquatics Division 2017 Actual 2018 Actual 2019 Actual $ 42 $ 240 $ 37 474,626 471,427 515,370 2020 Budget 2021 Budget $ 2,000 $ 2,000 130,853 508,053 $ 474,668 $ 471,667 $ 515,407 $ 132,853 $ 510,053 79 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2021 Budget 304 - Senior Center Division The City of Spokane Valley Parks and Recreation Department assumed operational control of the Valley Senior Center in 2003. Accomplishments for 2020 • Worked closely with the Parks & Recreation Director on programs being offered to seniors. • Developed transition plan for new Senior Center staff. • Installed new carpet in the Senior Association office. "Several prior year goals were unable to be completed due to COVID-19. Goals for 2021 • Continue to enhance the resource and referral information at the reception desk to be better equipped to handle calls. • Continue to work with the Board on providing opportunities for Board training. • Improve and enhance relationship between the Recreation Specialist and the Board. • Continue to work with Parks & Recreation Director and Recreation Coordinator on new programs for seniors. Budget Summary Personnel - FTE Equivalents Senior Center Specialist Total FTEs 2017 Actual 1.0 1.0 2018 Actual 1.0 1.0 2019 Actual 1.0 1.0 2020 Budget 0.4 0.4 2021 Budget 0.4 0.4 Budget Detail Wages, Payroll Taxes & Benefits $ 88,210 $ 90,998 $ 17,716 $ 36,347 $ 28,303 Supplies 592 212 0 1,600 1,600 Services & Charges 1,473 870 781 5,500 5,500 Total Senior Center Division $ 90,275 $ 92,080 $ 18,497 $ 43,447 $ 35,403 80 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2021 Budget 305 - CenterPlace Division Construction of Mirabeau Point CenterPlace began in late 2003 and was completed mid -year 2005. The project represented the culmination of eight years of planning and fundraising by Mirabeau Point Inc. and the joint involvement of the City and Spokane County. The approximately 54,000 square foot facility houses the City of Spokane Valley Senior Center, a great room/banquet facility, numerous meeting rooms, multi -purpose rooms and a high tech lecture hall. The facility combines with Mirabeau Meadows Parks and Mirabeau Springs to form a regional focal point for Northeastern Washington and Northern Idaho. Accomplishments for 2020 • Continued to improve Farmers Market event at CenterPlace. • Replaced carpet in Park Admin offices and Rooms 108 and 111. • Completed Phase 2 of the West Lawn Master Plan. *Several prior year goals were unable to be completed due to COV/D-19. Goals for 2021 • Update/create a marketing plan to include new West Lawn improvements. • Continue to improve Farmers Market event at CenterPlace. • Add a minimum of two new events to CenterPlace and the West Lawn. • Create new marketing materials for West Lawn venue. • Add new stage fill speakers in the Great Room. • Repair failed pixels in the Great Room Video Wall. • Rebuild Great Room control and system programming. Budget Summary Personnel - FTE Equivalents Customer Relations/Facilities Coordinator Administrative Assistant Office Assistant I Maintenance Worker Total FTEs 2017 Actual 1.0 1.0 1.0 2.0 5.0 2018 Actual 1.0 1.0 1.0 2.0 5.0 2019 Actual 1.0 1.0 1.0 2.0 5.0 2020 Budget 1.0 1.0 1.0 2.0 5.0 2021 Budget 1.0 1.0 1.0 2.0 5.0 Budget Detail Wages, Payroll Taxes & Benefits $ 491,576 $ 440,345 $ 466,281 $ 468,083 $ 542,938 Supplies 81,169 74,498 98,232 67,537 85,537 Services & Charges 297,318 303,321 321,020 281,739 343,739 Nonrecurring Expenditures 1,000 8,255 0 9,500 0 Total CenterPlace Division $ 871,063 $ 826,419 $ 885,533 $ 826,859 $ 972,214 81 Fund: 001 Dept: 090 General Fund General Government Spokane Valley 2021 Budget The General Government Department accounts for those activities that are not specific to the functions of any particular General Fund Department or operation. Expenditures recorded here are composed of City Hall bond payments; information technology equipment and services; capital costs that benefit more than one department; support of agencies external to the City that provide social service programs and economic development services; and transfers to other City funds for property/casualty insurance premiums (Fund #502), park capital projects (Fund #309) and the pavement preservation program (Fund #311). Budget Summary 2017 Actual 2018 Actual 2019 Actual 2020 Budget 2021 Budget Supplies Employee Recognition -Operating Supplies $ 1,674 $ 2,975 $ 3,156 $ 2,700 $ 3,500 Office & Operating Supplies 527 432 0 0 0 Small Tools & Minor Equipment 3,030 2,907 1,746 5,600 7,000 Computer Hardware - Non Capital 46,050 24,674 36,414 46,700 31,000 Computer Software - Non Capital 11,249 8,417 2,979 35,300 30,200 Office & Operating Supplies 8,900 4,242 4,309 9,700 9,700 71,430 43,646 48,604 100,000 81,400 Other Services & Charges Professional Services - Misc. Studies 81,667 173,310 72,359 218,000 218,000 Accounting & Auditing 83,684 86,302 92,353 95,000 97,000 Postage 0 367 2,974 2,500 2,500 Telephone Service 11,205 12,319 12,801 12,500 13,000 Cell Phones 1,649 2,297 1,561 3,000 2,000 Internet Service 7,696 8,639 8,793 9,000 9,600 Taxes and Assessments 912 781 0 1,000 1,000 Electricity 0 1,462 0 0 0 City Wide Records Management 0 0 0 10,000 0 Sewer 523 949 91 0 0 Facility Repairs & Maintenance 4,003 8,508 0 5,000 0 Professional Services 0 1,400 762 0 1,500 Equip Repair & Maint-Hardware Support 32,936 26,572 27,859 32,200 24,850 IT Support 18,716 30,312 37,474 27,500 18,000 Software Licenses & Maintenance 91,463 86,169 122,478 91,200 124,550 Merchant Charges (Bankcard Fees) 186 226 300 500 500 Network Infrastructure Access 4,732 4,714 5,184 5,000 6,000 Equipment Rental 4,264 4,264 4,267 4,300 4,300 Interfund Vehicle Lease 1,000 500 500 500 500 Printing & Binding 0 646 623 600 650 Miscellaneous Services 4,919 6,992 7,859 7,000 7,000 General Operating Leases: Computer 57,556 53,894 67,179 55,000 70,000 Economic Development -Site Selector 9,373 10,897 0 11,000 0 Outside Agencies- Social Svc & Econ. Dev. 91,924 82,381 0 182,000 182,000 Professional Services - Economic Dev. 0 0 765 0 1,000 Professional Services - Social Services 55,911 66,251 174,664 0 0 Alcohol Treatment: Liquor Excise Tax 9,077 9,594 10,477 9,600 10,500 Alcohol Treatment: Liquor Profits 15,900 15,725 15,620 16,000 16,000 $ 589,297 $ 695,472 $ 666,943 $ 798,400 $ 810,450 (continued to next page) 82 Fund: 001 Dept: 090 General Fund General Government Spokane Valley 2021 Budget (continued from previous page) Intergovernmental Services Election Costs Voter Registration Taxes and assessments Spokane County Air Pollution Authority Capital Outlays Computer Hardware - Capital Debt Service: Principal Interest and Other Debt Service Costs Interfund Payments for Service Transfer out - #204 (City Hall bond payment) Transfer out - #309 (park capital projects) Transfer out - #311 (pavement preservation) Transfer out - #501 (CenterPlace kitchen reserve) Transfer out - #502 (risk management) Budget Summary 2017 Actual 2018 Actual 2019 Actual 2020 Budget 2021 Budget $ 69,973 $ 91,980 $ 75,432 $ 110,000 $ 110,000 86,932 20 94,787 100,000 100,000 0 0 12,020 12,100 12,100 130,928 134,493 13 7, 219 140,411 150,830 287,834 226,493 319,458 362,511 372,930 7,387 125,799 7,387 125,799 600 600 397,350 399,350 160,000 160,000 953,200 962,700 36,600 36,600 350,000 370,000 1,897,150 1,928,650 0 0 57,500 30,000 57,500 30,000 600 600 600 401,250 160,000 972,300 36,600 390,000 1,960,150 401,450 160,000 982,023 36,600 410,000 401,500 160,000 991,843 36,600 425,000 1,990,073 2,014,943 Miscellaneous SCRAPS pass through 1,145 1,137 1,172 1,300 1,200 Leasehold Excise Tax Pass -Through 778 544 530 800 800 1,923 1,681 1,702 2,100 2,000 Subtotal Recurring Expenditures $ 2,855,621 $ 3,022,341 $ 2,997,457 $ 3,311,184 $ 3,312,323 Nonrecurring/Nonrecurring Capital City Hall lease payment (2017 final year) 438,565 0 0 0 0 IT capital replacement 26,386 0 0 0 10,000 Heavy Duty Mach. & Equip.- City Hall Generator 0 0 158,007 44,993 0 COVID-19 related expenditures 0 0 0 4,352,400 0 Computer Hardware - Capital 111,450 23,877 106,517 190,000 159,000 Computer Software - Capital 0 0 0 0 43,800 Transfer out - #101 0 0 0 350,200 1,859,600 Transfer out - #122 (Replenish Winter Weather Resery 258,000 490,000 120,000 500,000 0 Transfer out - #309 (Park Capital) 0 423,206 1,174,369 2,907,879 0 Transfer out - #312 (capital reserve fund) 3,003,929 3,795,429 7,109,300 0 0 Transfer out - #314 (RR Grade Separation) 1,200,000 0 0 0 0 Transfer out - #501 (new code enf. vehicle) 0 0 0 30,000 0 5,038,330 4,732,512 8,668,193 8,375,472 2,072,400 Total Governmental Division $ 7,893,951 $ 7,754,852 $ 11,665,650 $ 11,686,656 $ 5,384,723 83 Fund: 101 Street Fund Spokane Valley 2021 Budget The Street Fund was established to account for the activities associated with the provision of efficient and safe movement of both motorized and non -motorized vehicles, as well as pedestrians within the limits of the City, and coordinate convenient interconnect to the regional transportation system. Maintenance work includes snow and ice control, street pavement repairs, traffic signals and signs, landscaping and vegetation control, and many other street maintenance and repair activities. Accomplishments for 2020 • Implemented new contracts with private contractors for street maintenance services. • Continue on -going roadway and bridge maintenance and repairs. • Finalized the 6-year Bridge Maintenance Program and begin its implementation. • Implemented identified signal timing plans for the Argonne Corridor. • Collaborated with WSDOT and Spokane County on traffic signal evaluation and monitoring. • Began the process of implementing Urban Growth Area Traffic Mitigation Fees for major arterial corridors. • Completed the update of the Pavement Management and Preservation program evaluation system. Goals for 2021 • Implement new contracts with private contractors for street maintenance services. • Continue on -going roadway and bridge maintenance and repairs. • Continue evaluations of traffic signal timings for the Pines, Sullivan, and Sprague corridors. • Continue implementing Urban Growth Area Traffic Mitigation Fees for major arterial corridors. • Implement the 6-year Bridge Maintenance Program, prioritizing bridges requiring significant upgrades. • Finalize a comprehensive Pavement Preservation Program, including funding source identification. • Work with other departments in developing a city-wide, comprehensive Asset Management Program, which will include transportation operations facilities. Personnel - FTE Equivalents Assistant Engineer Construction Inspector Engineering Tech II Maintenance/Construction Inspector Planning Grants Engineer Public Works Superintendent Senior Engineer - Traffic Traffic Engineer Total FTEs Budget Summary 2017 Actual 1.0 0.0 0.0 2.35 0.375 1.0 1.0 0.0 5.725 2018 Budget 1.0 0.0 0.0 2.35 0.375 1.0 1.0 0.0 5.725 2019 Budget 0.3 1.5 0.3 2.35 0.375 1.0 1.0 1.0 7.725 2020 Budget 0.00 1.50 0.25 2.35 0.375 1.0 1.0 1.0 7.475 2021 Budget 0.0 1.50 * 0.25 * 2.35 * 0.375 * 1.0 1.0 1.0 7.475 (continued to next page) * These positions are budgeted partially to the Street Fund with the balance budgeted as a part of the General Fund, Capital Projects Funds, and the Stormwater Fund #402. 84 Fund: 101 Street Fund Spokane Valley 2021 Budget (continued from previous page) Revenues Utility Tax Motor Vehicle Fuel Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Miscellaneous Insurance proceeds Budget Summary 2017 Actual $ 1,892,906 2,032,175 98,994 136,112 7,844 0 85,074 2018 Actual $ 1,758,370 2,063,390 133,525 94,571 17,503 22,265 11,711 2019 Actual $ 1,563,981 2,018,186 132,637 84,704 4,022 8,063 15,848 Total revenues 4,253,105 4,101,335 3,827,441 Nonrecurring Revenues Grant Proceeds 1,340 0 0 0 0 Utility Tax Recovery 138,896 160,254 0 0 0 Transfers in - #122 0 0 620,000 350,200 1,859,600 Transfers in - #312 0 0 907,544 1,364,706 0 Total Nonrecurring Revenues 140,236 160,254 1,527,544 1,714,906 1,859,600 2020 Budget $ 1,521,000 1,715,000 113,000 70,000 17,000 10,000 0 3,446,000 2021 Budget $ 1,431,000 2,062,000 130,600 70,000 4,000 10,000 0 3,707,600 Expenditures Wages, Payroll Taxes & Benefits 811,264 774,688 943,237 1,059,613 1,127,920 Supplies 98,747 94,918 100,504 146,050 156,050 Services & Charges 2,125,091 2,014,797 2,599,034 2,426,467 2,525,828 Snow Operation 637,358 580,166 1,033,218 543,776 751,652 Intergovernmental Payments 748,291 824,175 725,008 922,000 935,000 Transfers out - #001 39,700 39,700 0 0 0 Transfers out -#311 (pavement preservation) 67,342 67,342 0 0 0 Interfund Vehicle Lease -#501 (non -plow) 23,250 21,250 21,250 14,500 10,250 Interfund Vehicle Lease - #501 (plow replace) 77,929 77,929 77,929 48,500 60,500 Nonrecurring Expenditures Small tools & minor equipment 0 0 25,339 0 0 Construction 0 21,216 0 0 0 Traffic control improvements 0 17,252 45,329 0 0 Capital Equipment 0 0 7,295 0 0 Traffic Control Devices- Repair & Maint 0 10,478 5,549 0 0 Battery Backups for Intersections 15,579 0 0 0 0 Total Nonrecurring expenditures 4,644,551 4,543,911 5,583,692 5,160,906 5,567,200 Revenues over (under) expenditures (251,210) (282,322) (228,707) 0 0 Beginning fund balance 1,318,504 1,067,294 784,972 556,265 556,265 Ending fund balance $ 1,067,294 $ 784,972 $ 556,265 $ 556,265 $ 556,265 85 Fund: 103 Paths & Trails Fund Spokane Valley 2021 Budget The State of Washington collects a $0.494 per gallon motor vehicle fuel tax at the pump. Of this amount, the State remits a portion of the tax back to cities on a per capita basis. For 2020 the Municipal Research and Services Center estimates the distribution back to cities will be $21.24 per person. Based upon a City of Spokane Valley population of 97,490 (per the Washington State Office of Financial Management on April 1, 2020) we anticipate the City will collect $2,070,700 in 2020. RCW 47.030.050 specifies that 0.42% of this tax must be expended for the construction of paths and trails and based upon the 2020 revenue estimate this computes to $8,700. The balance or $2,062,000 will be credited to Fund #101 for Street maintenance and operations. The portion of the motor vehicle tax allocated to the Paths and Trails Fund is by State Law restricted for the construction and/or improvement of paths and trails within the City. Because the cost of such projects is typically much greater than the funds generated in a single year, we typically leave the fund balance untouched until an adequate fund balance is available. The City transferred $50,000 in 2014 and $9,300 in 2016 and $50,000 in 2018 to Parks Capital Projects Fund #309 to be applied towards the Appleway Trail projects. Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Capital Outlay Transfers out- #309 Total expenditures Budget Summary 2017 Actual 2018 Actual 2019 Actual 2020 Budget 2021 Budget $ 8,571 $ 8,703 $ 8,512 $ 8,600 $ 8,700 369 390 186 400 200 8,940 9,092 8,698 9,000 8,900 O 0 0 0 0 O 50,000 0 0 0 O 50,000 0 0 0 Revenues over (under) expenditures 8,940 (40,908) 8,698 9,000 8,900 Beginning fund balance 37,384 46,325 5,417 14,115 23,115 Ending fund balance $ 46,325 $ 5,417 $ 14,115 $ 23,115 $ 32,015 86 Fund: 104 Hotel/Motel Tax - Tourism Facilities Fund Spokane Valley 2021 Budget The Hotel/Motel Tax - Tourism Facilities Fund accounts for the receipt and expenditure of a special excise tax of 1.3% on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism -related facilities, which facilities generate overnight guests at lodging facilities subject to the taxes imposed. Revenues Hotel/Motel Tax Investment Interest Transfers in -#105 Total revenues Expenditures Capital Outlay Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2017 Actual 2018 Actual 2019 Actual 2020 Budget 2021 Budget $ 400,509 $ 415,295 $ 454,283 $ 213,000 $ 213,000 6,854 24,182 43,590 24,000 24,000 250,000 250,000 275,000 0 453,840 657,363 689,477 772,873 237,000 690,840 0 0 0 0 0 0 0 0 0 0 657,363 689,477 772,873 237,000 690,840 571,232 1,228,595 1,918,072 2,690,945 2,927,945 $ 1,228,595 $ 1,918,072 $ 2,690,945 $ 2,927,945 $ 3,618,785 Fund: 105 Hotel/Motel Tax Fund Spokane Valley 2021 Budget The Hotel/Motel Fund accounts for the receipt and expenditure of a special excise tax of 2% on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for the purpose of paying all or any part of the cost of tourism promotion, acquisition or operation of tourism -related facilities, and marketing of special events and festivals designed to attract tourists. Revenues Hotel/Motel Tax Investment Interest Total revenues Expenditures Tourism Promotion Transfers out- #001 Transfers out- #104 Total expenditures Budget Summary 2017 Actual 2018 Actual 2019 Actual 2020 Budget 2021 Budget $ 615,980 $ 646,975 $ 743,852 $ 346,000 $ 346,000 3,549 7,058 8,459 6,000 6,000 619,529 654,033 752,311 352,000 352,000 351,674 321,934 207,000 319,000 224,400 15,778 26,037 30,000 30,000 30,000 250,000 250,000 275,000 0 453,840 617,452 597,971 512,000 349,000 708,240 Revenues over (under) expenditures 2,077 56,062 240,311 3,000 (356,240) Beginning fund balance 219,790 221,867 277,929 518,240 521,240 Ending fund balance $ 221,867 $ 277,929 $ 518,240 $ 521,240 $ 165,000 87 Fund: 106 Solid Waste Fund Spokane Valley 2021 Budget In 2003, the City of Spokane Valley entered into an interlocal agreement with the City of Spokane and Spokane County to join the existing Spokane Regional Solid Waste Management System for a period of eight years. In 2011, that agreement was extended through November 16, 2014. Committed to ensuring Spokane Valley citizens are provided with solid waste services that are affordable, sustainable, and environmentally responsible, in June 2014 the City of Spokane Valley opted to contract for solid waste transfer, transport and disposal services with Sunshine Recyclers, Inc. Services provided under the contract were effective November 17, 2014, and continue for a period of ten years with options for two three-year extensions. Terms of the contract require Sunshine to pay the City an annual administrative fee of $125,000 that will be used by the City to offset contract administrative costs and solid waste management within the city, including solid waste public educational efforts. The contract also provides that a road maintenance fee will be paid by Sunshine at the rate of $1 per ton for each ton in excess of 45,500 tons in a single contract year. Payments will be made to the City by March 31 of the year following the calendar year being measured. In June 2017, the City entered a contract with Waste Management for the collection of garbage, recyclables, and compostables for the period of April 1, 2018 through March 31, 2028 with the option of two additional two-year extensions. Terms of the contract require Waste Management to pay the City a one-time fee of $47,500 upon contract execution to reimburse the City for the costs of procuring the contract. Waste Management is also required to pay the City an monthly administrative fee of 12.5% of gross receipts, which is estimated to be approximately $1,500,000 in 2021. During the years of 2013 and 2014, the General Fund #001 funded various studies and fees related to the solid waste program and transferred $60,000 to the Solid Waste Fund #106 for the purpose of providing information materials and marketing necessary to inform residents and businesses of the change in solid waste transfer, transport and disposal. The total amount paid out of the General Fund for these expenditures was $202,121. Beginning in 2015 the Solid Waste Fund will reimburse the General Fund for these costs over a 5-year period, which equated to an annual payment of $40,425 in the years 2015 through 2018, and a final payment of $40,422 in 2019. Revenues Administrative fees Solid Waste Road Wear Fee Investment interest Total revenues Budget Summary 2017 Actual 2018 Actual 2019 Actual 2020 Budget 2021 Budget $ 172,550 $ 182,900 $ 252,396 $ 225,000 $ 225,000 59,389 1,108,028 1,513,532 1,500,000 1,500,000 1,334 12,487 24,752 12,000 12,000 233,273 1,303,415 1,790,680 1,737,000 1,737,000 Expenditures Education & Contract Administration 81,288 22,313 33,407 237,000 237,000 Transfers out - #001 40,425 40,425 40,422 0 0 Transfers out - #311 0 1,000,000 1,608,028 1,513,532 1,500,000 Total expenditures 121,713 1,062,738 1,681,857 1,750,532 1,737,000 Revenues over (under) expenditures 111,560 240,677 108,823 (13,532) 0 Beginning fund balance 79,122 190,682 431,359 540,182 526,650 Ending fund balance $ 190,682 $ 431,359 $ 540,182 $ 526,650 $ 526,650 88 Fund: 107 PEG Fund Spokane Valley 2021 Budget Under the City's cable franchise, the franchise grantee remits to the City as a capital contribution in support of Public Education Government (PEG) capital requirements an amount equal to $0.35 per subscriber per month to be paid to the City on a quarterly basis for the life of the franchise. Capital contributions collected under this agreement are allocated to PEG capital uses exclusively. PEG capital uses include in part the set up of equipment in the City Council Chambers that allows Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital recordings available on the City's website. Revenues Comcast PEG contribution Investment interest Total revenues Budget Summary 2017 Actual 2018 Actual 2019 Actual 2020 Budget 2021 Budget $ 76,471 $ 81,322 $ 79,498 $ 79,000 $ 79,000 1,676 971 2,097 0 0 78,147 82,293 81,595 79,000 79,000 Expenditures PEG Reimbursement - CMTV 0 38,955 37,256 39,500 39,500 New City Hall Council Chambers 208,714 0 0 0 0 Capital Outlay 54,937 13,344 915 45,500 33,500 Total expenditures 263,651 52,299 38,171 85,000 73,000 Revenues over (under) expenditures Beginning fund balance Ending fund balance (185,504) 29,994 43,424 (6,000) 6,000 240,341 54,837 84,831 128,255 122,255 $ 54,837 $ 84,831 $ 128,255 $ 122,255 $ 128,255 Fund: 108 Affordable & Supportive Housing Sales Tax Spokane Valley 2021 Budget In the year 2020, the Council authorized the City to collect the affordable and supportive sales tax, which is a rebate of the State sales tax to cities and counties. The amount received by the City is up to 0.0146% of the taxable retail sales within the City capped at the 2019 fiscal year taxable retail sales. The Department of Revenue has estimated this capped distribution to be $193,000 for the City. The City will receive these revenues for 20 years, and the revenues may only be used to support affordable housing within the City or for rental assistance as outlined in RCW 82.14.540. Budget Summary 2017 Actual Revenues Affordable & Supportive Housing Sales Tax $ Investment Interest Total revenues Expenditures Professional Services Total expenditures 2018 Actual O $ 0 0 2019 Actual 0 $ 0 0 2020 Budget 2021 Budget O $ 144,750 $ 193,000 O 0 0 O 144,750 193,000 O 0 0 0 0 O 0 0 0 0 Revenues over (under) expenditures 0 0 0 144,750 193,000 Beginning fund balance 0 0 0 0 144,750 Ending fund balance $ 0 $ 0 $ 0 $ 144,750 $ 337,750 89 Fund: 120 CenterPlace Operating Reserve Fund Spokane Valley 2021 Budget The CenterPlace Operating Reserve Fund was established as a result of a covenant related to the issuance of limited tax general obligation bonds initially issued in 2003 and refunded in 2014. The bonds were issued for the purpose of constructing the CenterPlace facility. As a part of the bond issuance the City agreed to establish a $300,000 operating reserve account that could be used to make debt service payments on the bonds and/or pay for operating expenses of CenterPlace. If at any time the City were to draw on these reserves it would have to prepare and follow a plan for reinstatement of those funds drawn. This reserve is required to be in place for the life of the bonds which run through December 1, 2033. Revenues Investment Interest Transfers in Total revenues Expenditures Operations Total expenditures Budget Summary 2017 Actual $ 2018 Actual 2019 Actual 2020 Budget 2021 Budget O $ 0 $ 0 $ 0 $ O 0 0 0 O 0 0 0 O 0 0 0 O 0 0 0 0 0 0 0 0 Revenues over (under) expenditures 0 0 0 0 0 Beginning fund balance 300,000 300,000 300,000 300,000 300,000 Ending fund balance $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 90 Fund: 121 Service Level Stabilization Reserve Fund Spokane Valley 2021 Budget The City has committed to maintaining an ending fund balance in the General Fund of at least 50% of recurring expenditures which is equivalent to 6-months of operations. The Service Level Stabilization Reserve Fund serves as an emergency source of temporary financing to the General Fund in the event a downturn in the local economy resulted in a reduction of revenues that would otherwise compromise either the General Fund's minimum 50% reserve balance or historical levels of service. If an event such as a downturn in the economy resulted in the General Fund reserves dropping below 50% of recurring expenditures, then the Service Level Stabilization Reserve Fund could be drawn against to maintain the fund balance minimum. The Service Level Stabilization Reserve Fund will not be reduced to less than 60% of the current $5.5 million balance, or $3.3 million, without Council approval. If Coucil should deem this necessary, the City will then first replenish Fund #121 to at least $3.3 million before any annual General Fund transfers are made to the Capital Reserve Fund #312.During 2018, this reserve balance was capped at $5.5 million and any additional interest earned was accumulated in the General Fund. This represents a Fiscal Policy of the City that is also stated in the City Manager's 2021 Budget Message located near the front of this budget document. Revenues Investment Interest Transfers in Total revenues Expenditures Operations Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2017 Actual 2018 Actual $ 16,575 $ 0 21,636 2019 Actual 0 $ 0 0 2020 Budget 0 $ 0 0 2021 Budget 0 $ 0 0 0 0 0 0 0 0 0 0 16,575 0 0 0 0 0 0 0 0 0 5,483,425 5,500,000 5,500,000 5,500,000 5,500,000 $ 5,500,000 $ 5,500,000 $ 5,500,000 $ 5,500,000 $ 5,500,000 Fund: 122 Winter Weather Reserve Fund Spokane Valley 2021 Budget The Winter Weather Reserve Fund was established through Ordinance No. 05-018 to provide an emergency reserve for use during unusually harsh winters and storms where the Street Fund #101 budget and fund balance are inadequate to accommodate the amount of related street maintenance, including but not limited to snow plowing, sanding, and deicing, that may be necessary. In the event the City draws against this fund in any given winter, we will strive to replenish the balance back to approximately $500,000 through subsequent years' transfers. Due to the uncertainty of when this fund might be drawn upon we actually budget the same $500,000 in both 2020 and 2021 even though we recognize there exists only $500,000 to address this issue if it should arise. Revenues Investment Interest Transfers in - #001 FEMA Grant Proceeds Total revenues Budget Summary 2017 Actual 2018 Actual 2019 Actual 2020 Budget 2021 Budget $ 3,712 $ 5,353 $ 9,899 $ 5,400 $ 1,900 258,000 490,000 120,000 500,000 0 3,170 0 10,367 0 0 264,882 495,353 140,266 505,400 1,900 Expenditures Transfer out - #101 0 0 620,000 0 0 Street Maintenance Expenditures 500,000 0 0 500,000 500,000 Total expenditures 500,000 0 620,000 500,000 500,000 Revenues over (under) expenditures (235,118) 495,353 (479,734) 5,400 (498,100) Beginning fund balance 242,835 7,717 503,070 23,336 528,736 Ending fund balance $ 7,717 $ 503,070 $ 23,336 $ 28,736 $ 30,636 91 Fund: 204 Limited Tax General Obligation (LTGO) Bond - Debt Service Fund Spokane Valley 2021 Budget This fund is used to account for the accumulation of resources for, and the payment of limited tax general obligation (LTGO) bonds also referred to as councilmanic or non -voted bonds. When LTGO bonds are issued the City irrevocably pledges the full faith, credit and resources necessary to make timely payments of principal and interest, within constitutional and statutory limitations pertaining to non -voted general obligations. In 2003 the City issued $9,430,000 in LTGO bonds, the proceeds of which were used to finance both the construction of CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond payments (much like refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000 of LTGO bonds. Of this total: • $5,650,000 remained on the original debt used towards the construction of CenterPlace. These bonds will be paid off in annual installments over the 20-year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1, 2021, the outstanding balance on this portion of the bond issue will be $4,100,000. • $1,385,000 remained on the original debt used towards the road and street improvements. These bonds will be paid off in annual installments over the 10-year period ending December 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax (Funds #301 and #302). At January 1, 2021, the outstanding balance on this portion of the bond issue will be $450,000. In 2016 the City issued $7,275,000 in LTGO bonds, the proceeds of which will be used to finance the construction of a new City Hall building along with $6.3 million of City cash that has been set aside for this purpose. These bonds will be paid off in annual installments over the 30-year period ending December 1, 2045. Annual debt service payments on these bonds are provided by transfers in from the General Fund. At January 1, 2021, the outstanding balance on the bond issue will be $6,570,000. Revenues Spokane Public Facilities District Transfers in - #001 Transfers in - #301 Transfers in - #302 Total revenues Budget Summary 2017 Actual 2018 Actual 2019 Actual 2020 Budget 2021 Budget $ 379,750 $ 414,050 $ 432,150 $ 459,500 $ 480,800 397,350 399,350 401,250 401,450 401,500 79,426 82,000 82,475 80,375 80,775 79,425 82,000 82,475 80,375 80,775 935,951 977,400 998,350 1,021,700 1,043,850 Expenditures Debt Service Payment - CenterPlace 379,750 414,050 432,150 459,500 480,800 Debt Service Payment - Roads 162,900 164,000 164,950 160,750 161,550 Debt Service Payments - City Hall/LTGO'16 397,350 399,350 401,250 401,450 401,500 Total expenditures 940,000 977,400 998,350 1,021,700 1,043,850 Revenues over (under) expenditures (4,049) 0 0 0 0 Beginning fund balance 4,049 0 0 0 0 Ending fund balance 0 0 0 0 0 92 Fund: 301 REET 1 Capital Projects Fund Spokane Valley 2021 Budget This fund is used to account for the collection and expenditures of the first one -quarter of one -percent real estate excise tax (REET 1) that is authorized through RCW 82.46. This quarter percent must be expended for purposes identified in the capital facilities plan element of our comprehensive plan. RCW 82.46.010(6), defines "capital projects" as: those public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets; roads; highways; sidewalks; street and road lighting systems; traffic signals; bridges; domestic water systems; storm and sanitary sewer systems; parks; recreational facilities; law enforcement facilities; fire protection facilities; trails; libraries; administrative and judicial facilities. Revenues recorded in this fund are typically used as a matching funds for street related construction projects that are accounted for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment on the City's 2014 LTGO bonds that are accounted for in the LTGO Debt Service Fund #204. Revenues REET 1 - Taxes Investment Interest Total revenues Expenditures Transfers out - #204 Transfers out - #303 Transfers out - #311 (pavement preservation) Transfers out - #314 (Barker Grade Separation) Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2017 Actual $ 1,503,787 21,598 1,525,385 79,426 294,558 660,479 111,941 2018 Actual $ 1,968,317 47,046 2,015,363 82,000 901,287 685,329 (8,147) 1,146,404 1,660,469 2019 Actual $ 1,695,344 61,382 1,756,726 2020 Budget $ 1,000,000 35,000 1,035,000 2021 Budget $ 1,000,000 25,000 1,025,000 82,475 80,375 80,775 517,107 872,605 316,620 734,300 772,639 827,278 104,918 869,008 0 1,438,800 2,594,627 1,224,673 378,981 354,894 317,926 (1,559,627) (199,673) 1,746,393 2,125,374 2,480,268 2,798,194 1,238,567 $ 2,125,374 $ 2,480,268 $ 2,798,194 $ 1,238,567 $ 1,038,894 93 Fund: 302 REET 2 Capital Projects Fund Spokane Valley 2021 Budget This fund is used to account for the collection and expenditures of the second one -quarter of one -percent real estate excise tax (REET 2) that is authorized through RCW 82.46. This quarter percent may only be levied by cities that are planning under the Growth Management Act and may only be expended for purposes identified in the capital facilities plan element of their comprehensive plan. RCW 82.46.035(5) defines "capital projects" as: public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets, roads, highways, sidewalks, street and road lighting systems, traffic signals, bridges, domestic water systems, storm and sanitary sewer systems, and planning, construction, reconstruction, repair, rehabilitation, or improvement of parks. Noteworthy here is that acquisition of land for parks is not a permitted use of REET 2 receipts, although it is a permitted use for street, water and sewer projects. Revenues recorded in this fund are typically used as a matching funds for street related construction projects that are accounted for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment on the City's 2014 LTGO bonds that are accounted for in the LTGO Debt Service Fund #204. Revenues REET 2 - Taxes Investment Interest Total revenues Expenditures Transfers out - #204 Transfers out - #303 Transfers out - #311 (pavement preservation) Transfers out - #314 Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2017 Actual $ 1,503,787 25,594 1,529,381 2018 Actual $ 1,968,317 61,879 2,030,196 79,425 82,000 81,613 1,031,071 660,479 685,329 0 0 821,517 1,798,400 707,864 231,796 2,300,560 3,008,424 2019 Actual $ 1,695,344 80,784 1,776,128 82,475 (192,297) 734,300 0 624,478 2020 Budget $ 1,000,000 35,000 1,035,000 2021 Budget $ 1,000,000 25,000 1,025,000 80,375 80,775 518,199 1,662,684 772,638 827,279 0 1127387 1,371,212 3,698,125 1,151,650 (336,212) (2,673,125) 3,240,220 4,391,870 4,055,658 $ 3,008,424 $ 3,240,220 $ 4,391,870 $ 4,055,658 $ 1,382,533 94 Fund: 303 Street Capital Projects Fund Spokane Valley 2021 Budget The Street Capital Projects Fund accounts for monies used to finance street construction and reconstruction projects adopted in the City's 6-year Transportation Improvement Plan (TIP). Revenues to finance the projects comes from a combination of State and Federal Grants, which typically cover upwards of 80% of projects costs, with the City match portion coming from transfers from the REET 1 Capital Projects Fund #301, REET 2 Capital Projects Fund #302, and sometimes Stormwater Management Fund #402. Revenues Grant Proceeds Developer Contribution Miscellaneous Transfers in - #301 Transfers in - #302 Transfers in - #312 - Euclid Ave - Flora to Barker Transfers in - #312 - 8th & Carnahan Intersection Transfers in -#312 - Barker Corridor Transfers in -#312 - Garland Ave Total revenues Expenditures 000 Construction -Street Lighting 069 Park Rd Reconstruction (Repay grant) 123 Mission Ave -Flora to Barker 141 Sullivan & Euclid PCC 142 Broadway @ Argonne/Mullan 155 Sullivan Rd W Bridge Replacement 166 Pines Rd (SR27) & Grace Ave. Intersect study 167 City wide safety improvements 201 ITS Infill Project Phase 1 205 Sprague/Barker Intersection Improvement 211 Sullivan Trent to Wellesley 221 McDonald Rd Diet (16th to Mission) 222 Citywide Reflective Signal Backplates 238 Mirabeau Pkwy & Pines (SR-27) Traffic Signal 239 Bowdish Sidewalk - 8th to 12th Budget Summary 2017 Actual $ 3,561,989 62,244 0 294,701 81,613 455,465 1,464,381 218,299 0 6,138, 693 2018 Actual $ 6,562,793 33,032 136 901,287 1,031,071 (1,251,465) 241,466 428,774 33,938 7,981,032 2019 Actual $ 2,783,332 228,953 586 517,107 (192,297) 0 0 1,999,130 0 5,336,811 2020 Budget $ 5,940,505 1,311,059 0 872,605 518,199 0 0 495,291 1,286,436 2021 Budget $ 6,843,308 53,703 0 316,620 1,662,684 0 0 0 0 10,424,095 8,876,315 O 0 71,486 0 0 O 0 285,164 0 0 250,119 3,081,873 30,696 0 0 1,512,193 14,722 0 0 0 3,702 1,956,617 14,544 0 0 722,384 898 0 0 0 60,574 567,749 1,444 0 0 3,055 0 0 0 0 7,006 411,320 1,397 0 0 O 0 24,770 195,499 329,453 (17,811) 0 0 0 0 675 0 0 0 0 38,355 15,548 0 0 0 (21) 0 0 0 0 389,898 0 0 0 0 (continued to next page) 95 Fund: 303 Street Capital Projects Fund Spokane Valley 2021 Budget Expenditures, continued 247 8th & Carnahan Intersection Improvements 249 Sullivan/Wellesley Intersection 250 9th Ave. Sidewalk 251 Euclid Ave. - Flora to Barker 258 32nd Ave Sidewalk - SR27 to Evergreen 259 N. Sullivan Corridor ITS Projects (PE start 201 i 263 Citywide Signal Backplates 264 8th Ave Sidewalk 265 Wellesley Sidewalk Project 267 Mission Ave Sidewalk 273 Barker/I-90 Interchange 275 Barker Rd Widening - River to Euclid 276 Barker Rd Widening - Euclid to Garland 278 Wilbur Rd Sidewalk - Boone to Broadway 279 Knox Ave Sidewalk - Hutchinson to Sargent 281 Highland Estates Connector 285 Indiana Ave Pres - Evergreen to Sullivan 287 University Pres - Dishman-Mica to 16th 291 Adams Sidewalk Infill 292 Mullan preservation : Broadway -Mission 293 2018 CSS Citywide Reflective Signal BP 294 Citywide Reflective Signal Post Panels 295 Garland Avenue Extension 299 Argonne Rd Concrete Pvmt Indiana to Mont 300 Pines & Mission Intersection Improvement 301 Park & Mission Intersection Improvement 302 Ella Sidewalk - Broadway to Alki 303 S. Conklin Sidewalk 310 Sullivan Rd Overcrossing UP RR Deck Repl 313 Barker Rd/Union Pacific Crossing 318 Wilbur Sidewalk - Boone to Mission 320 Sullivan Preservation - Sprague to 8th Contingency Total expenditures 2017 Actual Revenues over (under) expenditures Beginning fund balance Ending fund balance 218,299 15,112 181,053 2,601,774 32,157 96,567 143 11,606 20,727 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2018 Actual 428,774 90,162 0 293,956 428,840 58,713 96,218 355,465 26,314 34,453 0 29,144 33,938 16,631 11,687 27,661 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2019 Actual (155) 93,804 0 5,111 0 27,581 0 0 542,277 279,348 331,345 50,942 2,210,790 400,578 339,689 17,396 0 80,908 22,666 3,667 6,849 3,661 407,628 33,512 11,993 508 21,901 14,950 0 0 0 0 0 6,147,567 7,980,683 5,336,450 2020 Budget 0 150,000 0 0 0 921,349 0 0 0 136,075 568,655 1,978,395 380,269 0 0 0 354,060 0 444,645 0 99,000 47,775 2,492,371 32,000 516,000 152,992 371,760 124,125 337,625 121,500 0 0 1,000,000 2021 Budget 0 1,020,522 0 0 0 0 0 0 0 11,310 0 1,132,320 0 0 0 0 7,210 0 0 0 74,250 17,875 0 2,392,450 498,000 693,000 0 0 317,625 1,312,500 50,000 19,800 1,000,000 10,424,095 8,876,315 (8,874) 349 361 0 0 75,566 66,692 67,041 67,402 67,402 66,692 67,041 67,402 67,402 67,402 96 Fund: 309 Park Capital Projects Fund Spokane Valley 2021 Budget The Park Capital Projects Fund was created to account for park related capital improvements. The source of financing typically consists of an annual transfer from the General Fund #001; however, in some years the City will utilize money set aside for capital projects in other funds. This has occurred with transfers in from the Paths and Trails Fund #103 and the Capital Reserve Fund #312, which have been applied towards various sections of the Appleway Trail project and frontage improvements at Balfour Park. Revenues Grant Proceeds FEMA Grant Proceeds - Windstorm Transfers in - #001 (General Fund) Transfers in - #103 (Paths & Trails) Transfers in - #312 (Capital Reserve) Investment Interest Total revenues Expenditures 227 Appleway Trail (Pines to Evergreen) 237 Appleway Trail (Sullivan to Corbin) 242 Browns Park Splashpad 261 Edgecliff Park Splashpad 268 Appleway Trail (Evergreen to Sullivan) 270 CenterPlace outdoor venue - Phase 1 271 Brown Park lighting and pathway 274 Park signs (Sullivan, Park Rd, Balfour) 280 Appleway Trail Amenities (Univ- Pines) 282 Browns Park volleyball courts 283 Electrical Upgrade Mirabeau Point Park 288 Heart of the Valley Sculpture 296 Browns Park improvements 304 CenterPlace west lawn improvements - Ph. 2 305 CenterPlace roof 306 Discovery Playground Surface Repair 307 Edgecliff Park Swing sets 314 Balfour Park frontage improvements 315 Browns Park improvements 2020 316 Balfour Park improvements - Ph 1 Install stage fill speakers Great Room Repair failed pixels Great Room Reprogram Great Room A/V System Repair/replace siding at Mirabeau restroom Transfers out - #312 (park land acquisition) Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2017 Actual $ 1,657,548 0 160,000 0 277,437 215 2,095,200 2018 Actual $ 1,605,948 0 583,206 50,000 289,661 183 2019 Actual $ 1,114,049 0 1,334,369 0 262,599 85 2,528,998 2,711,102 1,816,928 14,860 129,986 2,127,384 11,222 0 122,577 0 O 29,479 O 204,302 O 22,602 O 13,837 O 19,894 O 170,879 O 7,693 O 4,975 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 2,080,713 2,615,905 14,487 (86,907) 111,714 126,201 0 16,791 0 0 756,028 0 0 0 679,259 1,249 0 0 1,038,701 113,419 9,288 20,061 36,973 0 0 0 0 0 0 0 0 2,671,769 2020 Budget $ 1,605,583 0 3,067,879 0 119,373 0 2021 Budget $ 480,530 0 160,000 0 565,150 0 4,792,835 1,205,680 0 0 0 0 1,609,376 0 0 0 0 0 0 0 121,298 1,901,581 810,000 0 0 59,850 62,995 11,000 0 0 0 0 200,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 565,150 499,805 0 6,346 6,505 12,499 30,000 0 4,776,100 1,120,305 39,333 16,735 85,375 39,294 78,627 95,362 $ 126,201 $ 39,294 $ 78,627 $ 95,362 $ 180,737 97 Fund: 310 Civic Facility Capital Projects Fund Spokane Valley 2021 Budget The Civic Building Capital Projects Fund was initially set-up to accumulate resources to ultimately acquire or construct a City Hall building. The initial sources of revenue to set-up the fund reserves were transfers from the General Fund during 2005 through 2007, and as recently as December 31, 2009, this fund had a fund balance of $5,828,600. During 2010 and 2011 the City determined that street repairs and reconstruction represented a more immediate City need and opted to expend nearly $2,000,000 of the fund balance for these projects. The projects themselves were part of a septic tank elimination program (STEP) initiated by Spokane County that resulted in the installation of sewer lines down many City streets. At that time the City decided to completely reconstruct the effected streets rather than patch them. In 2012 the City used this fund to finance a variety street related capital projects as well as the $2.5 million acquisition of an 8.4 acre parcel of land on Sprague Avenue that is adjacent to Balfour Park. Partially offsetting the cost of the land acquisition was the subsequent sale of 2.82 acres of this parcel to the Spokane County Library District who had planned to construct a library building consisting of no less than 30,000 square feet. In order for the Library District to actually construct a new building on this site they first had to have a successful voted bond issue to provide the necessary financing. In the event the Library District is unable to pass a bond, they may sell the 2.82 acres parcel back to the City for the original purchase price of $839,285. An amendment was made to the interlocal agreement in October 2017 which extended the agreement through October 2022 with the option to extend through October 2024. Through this amendments, the City also agreed to contribute $1.3 million, of which the $839,285 would be part, in frontage and/or joint site improvements on the Library site. In 2015 the General Fund began to make two annual transfers to this fund that were each related to the eventual construction of a new City Hall facility. These transfers ended after 2016: • The first transfer in the amount of $72,500, when added to the City's $434,600 annual lease payment for space in its current space totals $507,100 which was the amount we anticipated our annual bond repayment would be if we were to issue approximately $8,000,000 of limited tax general obligation bonds with a 2% issue cost over 30-years at 4.50%. • The second transfer was our estimate of the annual operating costs of a City Hall facility including utilities, janitorial, grounds maintenance and snow removal, and operating and maintenance supplies. The purpose behind making these transfers beginning in 2015 was to "create" this appropriation capacity within the General Fund. These amounts were transferred out to the General Fund in 2016 and 2017 in order to cover lease payments for the prior City Hall location in years in which the City had both a lease payment and a bond payment for the new City Hall building. Revenues Investment Interest Total revenues Expenditures Transfers out - #001 Transfers out - #312 Total expenditures Budget Summary 2017 Actual 2018 Actual 2019 Actual 2020 Budget 2021 Budget $ 9,029 $ 14,049 $ 16,700 $ 17,000 $ 3,100 9,029 14,049 16,700 17,000 3,100 498,500 0 0 0 0 0 0 18,452 16,700 0 498,500 0 18,452 16,700 0 Revenues over (under) expenditures (489,471) 14,049 (1,752) 300 3,100 Beginning fund balance 1,333,159 843,688 857,737 855,985 856,285 Ending fund balance $ 843,688 $ 857,737 $ 855,985 $ 856,285 $ 859,385 98 Fund: 311 Pavement Preservation Fund Spokane Valley 2021 Budget This fund was created during the 2011 Budget development process for the purpose of setting money aside for yet to be determined street capital improvement projects. Since inception, the pavement preservation program has been funded through a series of transfers from other City funds as well as grant proceeds. Below is a table summarizing the funding sources for Fund #311, including actuals for 2011 through 2019 and budgeted amounts for 2020 and 2021: Fund 001 101 106 123 301/302 310 Street Civic Fac. Civic Fac. General Street O&M Wear Fee Replace. REET 1&2 Capital Grants I I Total Actual 2011 584,681 0 0 0 0 500,000 0 1,084,681 2012 2,045,203 0 0 0 0 0 0 2,045,203 2013 855,857 282,000 0 616,284 300,000 0 35,945 2,090,086 2014 888,823 282,000 0 616,284 368,944 0 2,042,665 4,198,716 2015 920,000 206,618 0 616,284 502,098 0 835,224 3,080,224 2016 943,800 67,342 0 559,808 730,572 0 1,654,698 3,956,220 2017 953,200 67,342 0 0 1,320,958 0 89,208 2,430,708 2018 962,700 67,342 1,000,000 0 1,370,658 0 1,422,404 4,823,104 2019 972,300 0 1,608,028 0 1,545,277 0 2,398,330 6,523,935 Budget 2020 982,023 0 1,513,532 0 1,545,277 0 10,588 4,051,420 2021 991,843 0 1,500,000 0 1,654,557 0 0 4,146, 400 11,100, 430 972,644 5,621,560 2,408,660 9,338,341 500,000 8,489,062 38, 430, 697 Beginning in 2013, the City committed to finance pavement preservation at a level equivalent to 6% of General Fund recurring expenditures, which has continued from that year through the 2021 budget development. Because this is a Capital Project Fund whose sole purpose is to provide for Pavement Preservation projects, any money not expended in a given year will remain in the fund and will be available for re -appropriation in subsequent years. The fund balance of Fund #123 was exhausted with the 2016 transfer of $559,808 as a consequence of following this funding strategy. In order to maintain the City's practice of setting aside funds for pavement preservation in an amount equivalent to 6% of General Fund recurring expenditures, the City began to rely more heavily on REET funds. We have determined that the 2021 funding level representing approximately 6% of General Fund recurring expenditures is $2,646,400 and that this level of funding is sustainable through 2025 assuming a General Fund contribution of $991,843 and a collective contribution of $1,654,557 from the REET 1 Capital Projects Fund #301 and the REET 2 Capital Projects Fund #302. The City will take advantage of grant programs directed at pavement preservation as they become available. Revenues Transfers in - #001 Transfers in - #101 Transfers in - #106 Transfers in - #301 Transfers in - #302 Investment Interest Grant Proceeds Intergovernmental Rev. - Model Irrigation Total revenues Budget Summary 2017 Actual 2018 Actual 2019 Actual 2020 Budget 2021 Budget $ 953,200 $ 962,700 $ 972,300 $ 982,023 $ 991,843 67,342 67,342 0 0 0 0 1,000,000 1,608,028 1,513,532 1,500,000 660,479 685,329 734,300 772,639 827,278 660,479 685,329 734,300 772,638 827,279 20,535 54,724 49,593 0 0 89,209 1,422,404 2,398,330 10,588 0 0 0 1,267,575 0 0 2,451,244 4,877,828 7,764,426 4,051,420 4,146,400 Expenditures Pavement preservation 2,042,305 3,559,755 7,954,415 4,217,523 4,676,350 Pre -project GeoTech 0 43,261 22,125 50,000 50,000 Total expenditures 2,042,305 3,603,016 7,976,540 4,267,523 4,726,350 Revenues over (under) expenditures 408,939 1,274,812 (212,114) (216,103) (579,950) Beginning fund balance 2,953,564 3,362,503 4,637,315 4,425,201 4,209,098 Ending fund balance $ 3,362,503 $ 4,637,315 $ 4,425,201 $ 4,209,098 $ 3,629,148 99 Fund: 312 Capital Reserve Fund Spokane Valley 2021 Budget This fund was created in 2013 to be used to account for the accumulation of resources for yet to be determined capital projects. The initial source of funds was a 2013 General Fund transfer of $7,826,207 which was followed by additional transfers from the General Fund from 2014 through 2019 in the amount of $19,974,400. Projects approved by City Council from this fund include in part: • $1,713,284 for the City's share of the $15.5 million Sullivan Road West Bridge Replacement • $2,396,813 for construction of various sections of the Appleway Trail. • $5,143,844 for construction of a new City Hall building. • $1,800,000 to remove and reconstruct Euclid Ave. from Flora to Barker after County installation of sewer. • $1,421,321 towards a Barker Road / BNSF Grade Separation project. • $3,485,417 towards a Pines Road / BNSF Grade Separation project. • $3,034,400 towards Barker Road corridor improvements. • $2,935,600 for park land acquisitions. • $460,715 towards improvements at the Spokane County Library's proposed Balfour site. Commitments to future projects include: • $500,000 towards Sullivan Road / BNSF Interchange project. • $875,023 towards Balfour Park development. Future projects are yet to be determined. Revenues Transfers in - #001 Transfers in - #309 Transfers in -#310 Transfers in -#313 Investment Interest Budget Summary 2017 Actual 2018 Actual 2019 Actual 2020 Budget 2021 Budget $ 3,003,929 $ 3,795,429 $ 7,109,300 $ 0 $ 0 O 0 0 200,000 0 O 0 18,452 0 0 O 405,056 88,590 16,700 0 52,170 126,565 225,907 100,000 100,000 Total revenues 3,056,099 4,327,050 7,442,249 316,700 100,000 Expenditures City Hall Sculpture Siting 41,376 5,383 0 0 0 Professional Services 0 31,659 0 0 0 Transfers out - #101 0 0 907,544 1,364,706 0 Transfers out - #303 - Sullivan Rd W Bridge 455,465 0 0 0 0 Transfers out - #303 - Euclid Ave - Flora to Barker 1,464,381 (547,287) 5,111 0 0 Transfers out - #303 - 8th & Carnahan Intersection 218,300 0 (155) 0 0 Transfers out - #303 - Barker Road Corridor 0 0 1,718,874 495,291 0 Transfers out - #303 - Garland Ave 0 0 203,814 1,286,436 0 Transfers out - #303 - Crosswalk lighting on Indians 0 0 71,486 0 0 Transfers out - #309 -Appleway Trail -Pines-Evergr 277,437 0 0 0 0 Transfers out - #309 -Appleway Trail -Corbin 0 289,661 0 0 0 Transfers out - #309 -Appleway Trail -Evergreen-Sr 0 0 262,599 48,523 0 Transfers out - #309 - Balfour Park frontage improvc 0 0 0 59,850 565,150 Transfers out - #309 - Balfour Park frontage improvc 0 0 0 11,000 0 Transfers out - #314 - Pines Grade Separation 482,216 0 0 67,500 64,192 Transfers out - #314 - Barker Rd Overpass 0 0 0 0 411,582 Transfers out - #314 - Sullivan Rd Interchange 0 0 0 75,000 250,000 Precinct property acquisition 0 0 226,700 0 0 Park property acquisition 0 0 84,380 2,091,600 759,600 Total expenditures 2,939,175 (220,584) 3,480,353 5,499,906 2,050,524 Revenuesover(under)expenditures 116,924 4,547,634 3,961,896 (5,183,206) (1,950,524) Beginning fund balance 4,310,362 4,427,286 8,974,920 12,936,816 7,753,610 Ending fund balance $ 4,427,286 $ 8,974,920 $12,936,816 $ 7,753,610 $ 5,803,086 100 Fund: 314 Railroad Grade Separation Projects Fund Spokane Valley 2021 Budget This fund was created to account for the design and construction costs of various railroad grade separation projects that are included in the Bridging the Valley concept. Due to the anticipated size, scope, and duration of these projects, managing them in a separate fund allows for the necessary monitoring without being obscured by the variety and quantity of the other projects in the Street Capital Projects Fund #303 as well as keeping these projects from skewing the average volume of activity in Fund #303. Revenues for this fund consist of grant proceeds and transfers in from other City funds, such as the General Fund #001, the REET 1 Capital Project Fund #301 and the Capital Reserve Fund #312. Expenditures in the years of 2020 and 2021 are related to design and right of way costs for the Pines Road Underpass project and the right of way and construction costs for the Barker Road Overpass project. Design work is also beginning for the Sullivan Road Interchange. Revenues Grant Proceeds Investment Interest Transfers in -#001 Transfers in - #301 Transfers in - #302 Transfers in -#312 Total revenues Budget Summary 2017 Actual 2018 Actual 2019 Actual 2020 Budget 2021 Budget $ 87,611 $ 571,136 $ 1,447,398 $ 3,526,378 $ 11,508,819 4,072 16,591 15,883 0 0 1,200,000 0 0 0 0 111,941 (8,147) 104,918 869,008 0 0 0 0 0 1,127,387 482,216 0 0 142,500 725,774 1,885,840 579,580 1,568,199 4,537,886 13, 361, 980 Expenditures Barker BNSF Grade Separation 3,893 562,988 1,552,316 3,405,977 9,396,870 Pines Rd Underpass 12,975 48,923 43,717 1,300,000 4,149,450 Sullivan Rd Interchange 0 0 0 75,000 250,000 Total expenditures 16,868 611,911 1,596,033 4,780,977 13,796,320 Revenues over (under) expenditures 1,068,804 (32,331) (27,834) (243,091) (434,340) Beginning fund balance 0 1,068,804 1,036,473 1,008,639 765,548 Ending fund balance $ 1,068,804 $ 1,036,473 $ 1,008,639 $ 765,548 $ 331,208 101 Fund: 402 Stormwater Management Fund Spokane Valley 2021 Budget The purpose of the Stormwater Management Fund is to account for the funds related to the cleaning, maintenance, and improvement of the City's storm drainage system. The revenue for this fund originates from a stormwater fee collected by Spokane County on behalf of the City. The annual fee is $21 for each single family unit, and for other property types a fee of $21 per each 3,160 square feet of parcel impervious surfacing is collected. Accomplishments for 2020 • Continued the work on the Glenrose and Central Basins Floodplain Delineation Project (FEMA Mapping). • Continue collaboration efforts with local, State, and Federal stormwater regulatory bodies. • Continue the inventory and mapping of all City stormwater facilities. • Continue on -going stormwater maintenance and repairs utilizing in-house and contracted services. • Coordinated and financed stormwater system improvements with capital projects developed by the City. • Continued stormwater management and NPDES coordination efforts with other Eastern Washington agencies. • Begin developing stormwater requirements to meet new National Pollution Discharge Elimination System (NPDES) Permit. Goals for 2021 • Continue the evaluation efforts for the Glenrose and Central Floodplain mapping for FEMA. • Work with other departments in developing a city-wide, comprehensive Asset Management Program, which will include stormwater facilities. • Continue collaboration efforts with local, State, and Federal stormwater regulatory bodies. • Continue the inventory and mapping of all City stormwater facilities. • Continue on -going stormwater maintenance and repairs utilizing in-house and contracted services. • Implement stormwater system improvements, integrating with other capital projects for efficiency. • Begin efforts in developing a Comprehensive Stormwater Management Plan for the City. Personnel - FTE Equivalents Engineer Engineering Technician I Engineering Technician 11 Stormwater Forman Assistant Engineer Maintenance/Construction Inspector Planning Grants Engineer Budget Summary 2017 Actual 1.0 0.0 1.0 0.0 1.0 1.15 0.25 4.40 2018 Actual 1.0 0.0 1.0 0.0 1.0 1.15 0.25 4.40 2019 Actual 1.0 0.0 1.0 0.0 0.5 1.15 0.25 3.90 2020 Budget 1.0 0.0 1.0 0.0 0.5 1.15 0.25 3.90 2021 Budget 1.0 0.5 1.0 0.9 0.0 0.25 0.25 3.90 Interns 2.0 3.0 2.0 2.0 2.0 (continued to next page) 102 Fund: 402 Stormwater Management Fund Spokane Valley 2021 Budget (continued from previous page) Budget Summary Recurring Activity 2017 Actual 2018 Actual 2019 Actual 2020 Budget 2021 Budget Revenues StormwaterManagementfees $ 1,895,033 $ 1,920,509 $ 1,936,362 $ 1,900,000 $ 1,900,000 Investment Interest 20,564 40,465 48,642 40,000 40,000 Miscellaneous & Grants Proceeds 25,000 0 58,746 0 0 1,940,597 1,960,974 2,043,750 1,940,000 1,940,000 Expenditures Wages, Payroll Taxes & Benefits 465,102 403,470 436,115 519,582 538,864 Supplies 11,064 12,418 16,956 14,750 14,750 Services & Charges 1,010,643 1,149,170 1,135,846 1,298,153 1,320,643 Intergovernmental Services 32,661 35,430 37,984 37,500 45,000 Transfers out - #001 13,400 13,400 0 0 0 Interfund vehicle lease -#501 0 0 0 14,000 6,750 1,532,870 1,613,888 1,626,901 1,883,985 1,926,007 Recurring revenues over (under) Recurring Expenditures 407,727 347,086 416,849 56,015 13,993 Nonrecurring Activity Revenues Grant Proceeds 338,384 128,695 106,000 59,828 100,000 FEMA Grant Proceeds - Windstorm 6,823 0 0 0 0 345,207 128,695 106,000 59,828 100,000 Expenditures Capital - Various Projects 528,433 354,085 423,585 500,000 500,000 Stormwater Comprehensive Plan 0 0 0 100,000 100,000 Watershed studies 0 64,541 48,576 80,000 100,000 528,433 418,626 472,161 680,000 700,000 Nonrecurring revenues over (under) Nonrecurring Expenditures (183,226) (289,931) (366,161) (620,172) (600,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures 224,501 57,155 50,688 (564,157) (586,007) Beginning working capital 1,761,416 1,973,424 2,216,210 2,180,773 1,616,616 Ending working capital $ 1,985,917 $ 2,030,579 $ 2,266,898 $ 1,616,616 $ 1,030,609 103 Fund: 403 Aquifer Protection Area Fund Spokane Valley 2021 Budget In 1985 voters of Spokane County approved a ballot proposition to create the Spokane Aquifer Protection Area (APA) as well as corresponding aquifer protection area fees with both sunsetting December 31, 2005. Boundaries of the APA included portions of unincorporated areas (including what is now Spokane Valley) and the cities of Liberty Lake, Millwood and Spokane. In 2004 the City of Spokane Valley approved a resolution authorizing the inclusion of its municipal boundaries within the APA. The APA program was subsequently reauthorized through 2025 with voter approval. All fees are collected by Spokane County and include: • An annual fee of $15 per household for the withdrawal of water from properties within the APA. • An annual fee of $15 per household for on -site sewage disposal within the APA. • For commercial properties an annual fee ranging from $15 to $960 depending upon water meter size. In 2004 the City of Spokane Valley (City) entered into an interlocal agreement with Spokane County (County) that authorized the County to collect and retain APA fees through 2010 for a variety of projects including: • up to $100,000 annually through 2010 to the Spokane Regional Health District to provide for data base management related to monitoring of septic tanks and their potential impact on water quality in the Spokane Valley Rathdrum Prairie Aquifer. • a septic tank elimination program (STEP) designed to replace septic tanks with sanitary sewer systems. In the 2004 interlocal agreement the City and County also agreed that for the years 2011 through 2025 the APA fees remaining after the payment of reasonable administration and billing fees incurred by the County would be distributed annually between the County, City and City of Spokane on a proportional basis relative to the amount generated in unincorporated areas, the City and City of Spokane. The fees collected on the City's behalf by Spokane County are expended entirely on stormwater related projects that are designed to protect the aquifer. These fees plus grant monies received from a number of granting agencies finance a variety of capital projects. Revenues Spokane County Grant Proceeds Investment Interest Total Revenues Expenditures Capital - Various projects Total Expenditures Revenues over (under) expenditures Beginning working capital Ending working capital Budget Summary 2017 Actual $ 521,070 0 0 521,070 2018 Actual $ 462,981 597,733 28,620 1,089,334 2019 Actual $ 469,429 101,715 37,329 2020 Budget 2021 Budget $ 460,000 $ 460,000 446,700 2,122,045 20,000 15,000 608,473 926,700 2,597,045 58,722 662,402 329,829 1,133,571 58,722 662,402 329,829 1,133,571 462,348 426,932 278,644 (206,871) 950,725 1,413,073 1,840,005 2,118,299 $ 1,413,073 $ 1,840,005 $ 2,118,649 $ 1,911,428 2,378,109 2,378,109 218,936 1,911,428 $ 2,130,364 104 Fund: 501 Equipment Rental & Replacement Fund Spokane Valley 2021 Budget The Equipment Rental & Replacement Fund (ER&R) is an Internal Service Fund that is designed to provide the funds necessary to purchase new vehicles and equipment at predetermined life cycles. This fund operates by charging each City department a monthly rental rate for the vehicles they use. The fee is based upon the estimated useful life of the vehicle and its replacement cost. The theory behind this program is that it allows City departments to budget vehicle replacement costs as a reoccurring expense over an extended period of time rather than as an intermittent capital expense that may be difficult to afford in any single year. In the event a City department requires an additional vehicle that actually adds to the fleet rather than simply replaces an existing vehicle, then that department must budget for the initial purchase price and transfer the necessary funds to the ER&R Fund to make the acquisition. In subsequent years the department will then begin paying a replacement fee spread out over the estimated useful life of the new vehicle. Beginning in 2017 a CenterPlace Kitchen Reserve was established through a transfer in from the General Fund in the amount of $36,600 per year for 5 years to build a total reserve of $183,000, which is the estimated replacement cost of the significant kitchen appliances and equipment at CenterPlace. Snow Plow Replacement Program The snow plow fleet currently consists of nine plow trucks. Six of the trucks are equipped with sanders and three of the trucks are equipped with 1,000-gallon tanks for placement of liquid deicer. Over the past five years the City has continued to improve the snow removal operations and has updated the snow plan accordingly. These improvements in snow operations have dictated that operating nine plows is a very efficient way to remove snow from the arterial and hillside roadways. Operating nine plows allows the performance of a full city arterial and designated hillsides plow in approximately 12 hours. In the future new plows will be purchased to replace the aging fleet as noted below and older plows will serve as backups and eventually be retired from the fleet beginning in 2022. The recommended snow plow fleet consists of eleven plows with two serving as backup plows. The two backup plows ensure that arterial roadways and hillside priority roadways can be cleared of snow per the snow plan. Having backup plows provides the City with additional plows that can be deployed in case of a mechanical breakdown or an accident during a winter storm event. Snow Plow Fleet Truck # Model Year YRAcquired Age at Retirement ReplacementYr Notes 206 1996 2009 26 2022 207 1997 2009 28 2025 204 1995 2009 33 2028 203 1995 2009 36 2031 Existing Fleet 205 1996 2009 38 2034 (9) Snow Plows 208 1997 2009 40 2037 209 1998 2011 42 2040 211 2000 2012 43 2043 210 2010 2011 36 2046 212 2016 2016 33 2049 Truck 206 becomes a backup 213 2020 2020 32 2052 Truck 207 becomes a backup 214 2022 2022 33 2055 Truck204 becomes a backup /206 is retired 215 2025 2025 33 2058 Truck203 becomes a backup /207 is retired 216 2028 2028 33 2061 Truck205 becomes a backup /204 is retired 217 2031 2031 33 2064 Truck208 becomes a backup /203 is retired 218 2034 2034 33 2067 Truck209 becomes a backup /205 is retired 219 2037 2037 33 2070 Truck211 becomes a backup /208 is retired 220 2040 2040 33 2073 Truck210 becomes a backup /209 is retired 221 2043 2043 33 2076 Truck212 becomes a backup /211 is retired (continued to next page) 105 Fund: 501 Equipment Rental & Replacement Fund Spokane Valley 2021 Budget (continued from previous page) Revenues Vehicle rentals - #001 Vehicle rentals - #101 Vehicle rentals - #101 (plow replace.) Vehicle rentals - #402 Transfers in - #001 (CenterPlace kitchen reserve) Transfers in - #001 (Code Enforcement Vehicle) Investment Interest Total Revenues Budget Summary 2017 Actual 32,500 23,250 77,929 12,750 36,600 0 9,651 2018 Actual 30,000 21,250 77,929 12,750 36,600 0 19,873 2019 Actual 2020 Budget 30,000 28,000 21,250 14,500 77,929 48,500 12,750 14,000 36,600 36,600 0 30,000 26,715 19,000 192,680 198,402 205,244 190,600 2021 Budget 31,300 10,250 60,500 6,750 36,600 0 10,000 155,400 Expenditures Wages, Payroll Taxes & Benefits 0 3,714 0 0 0 Vehicle maintenance equipment 46,039 0 122 20,000 10,000 Snow plow purchase 110,309 0 0 235,000 0 Vehicle Purchase 0 0 0 30,000 130,000 Transfer out - #001 (networking equipment) 77,000 0 0 0 0 Total Expenditures 233,348 3,714 122 285,000 140,000 Revenues over (under) expenditures Beginning working capital Ending working capital (40,668) 194,688 205,122 (94,400) 15,400 1,136,951 1,096,283 1,290,971 1,496,093 1,401,693 $ 1,096,283 $ 1,290,971 $ 1,496,093 $ 1,401,693 $ 1,417,093 Fund: 502 Risk Management Fund Spokane Valley 2021 Budget The City of Spokane Valley is exposed to risks of loss related to a number of sources including tort; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; natural disasters; and unemployment claims filed by former employees through the State of Washington. The Risk Management Fund was established to account for all such related revenues and expenses. Revenues for this fund are comprised almost entirely from an annual transfer of money from the General Fund and the single largest expense is typically the insurance premium the City pays to our insurance provider, the Washington Cities Insurance Authority (WCIA). Revenues Transfers in - #001 Investment Interest Total Revenues Expenditures Auto & Property insurance Unemployment Claims Total Expenditures Budget Summary 2017 Actual 2018 Actual 2019 Actual 2020 Budget 2021 Budget $ 350,000 $ 370,000 $ 390,000 $ 410,000 $ 425,000 1,107 2,135 2,124 0 0 351,107 372,135 392,124 410,000 425,000 311,467 345,769 348,794 410,000 425,000 29,066 6,849 31,104 0 0 340,533 352,618 379,898 410,000 425,000 Revenues over (under) expenditures 10,574 19,517 12,226 0 0 Beginning working capital 233,687 244,261 263,778 276,004 276,004 Ending working capital $ 244,261 $ 263,778 $ 276,004 $ 276,004 $ 276,004 106 CITY OF SPOKANE VALLEY, WA Capital Expenditures for 2021 SOURCE OF FUNDS #001 #106 #107 #301 #302 #311 #312 #314 #402 #403 #501 2021 REET 1 REET 2 Aquifer Equipment Expenditure Solid Capital Capital Pavement Capital Grade Stormwater Protection Rental & Developer Capital Outlay Description Budget General Waste PEG Projects Projects Preservation Reserve Separation Management Area Replacement Grants Contributions #001 General Fund - IT capital replacements 242,800 242,800 - Public Safety replacements 41,400 41,400 Subtotal 284,200 284,200 I 0 I 0 I 0 I 0 I 0 I 0 I 0 I 0 I 0 I 01 0 � 0 #107 PEG Fund s - PEG Capital outlay 33,500 33,500 Subtotal 33,500 0 0 33,500 0 0 0 0 0 0 0 0 0 #303 Street Capital Projects Fund 205 Sprague/Barker Intersection Improvements 329,453 305,750 23,703 249 SullivanlWellesley Intersection 1,020,522 133,720 856,802 30,000 267 Mission Ave Sidewalk 11,310 8,460 2,850 275 Barker Rd Widening - River to Euclid 1,132,320 1,132,320 285 Indiana Ave Pres - Evergreen to Sullivan 7,210 7,210 293 2018 CSS Citywide Reflective Signal BP 74,250 74,250 294 Citywide Reflective Signal Post Panels 17,875 17,875 299 Argonne Rd Concrete Pvmt Indiana to Mont 2,392,450 500,326 1,892,124 300 Pines & Mission Intersection Improvement 498,000 67,230 430,770 301 Park and Mission Intersection Improvements 693,000 277,200 415,800 310 Sullivan Rd Overcrossing UP RR Deck Rep 317,625 317,625 313 Barker Road/Union Pacific Crossing 1,312,500 758,608 553,892 318 Wilbur Sidewalk: Boone to Mission 50,000 6,750 43,250 320 Sullivan Preservation: Sprague-8th 19,800 19,800 Contingency' 1,000,000 100,000 100,000 800,000 Subtotal 8,876,315 0 0 I 316,620 I 1,662,684 I 0 I 0 I 0 I 0 I 0 I 0 I 6,843,308 I 53,703 #309 Parks Capital Projects Fund 314 Balfour Park Frontage Improvements 565,150 565,150 315 Browns Park Improvements 2020 499,805 19,275 480,530 Install stage fill speakers Great Room 6,346 6,346 Repair failed pixels Great Room 6,505 6,505 Reprogram Great Room NV System 12,499 12,499 Repair/replace siding at Mirabeau restroom 30,000 30,000 Subtotal 1,120,305 74,625 I 0 I 0 I 0 I 0 I 0 I 565,150 I 0 I 0 I 0 I 0 I 480,530 I 0 #311 Pavement Preservation Fund 4,676,350 991,843 1,500,000 827,278 827,279 529,950 - Pavement preservation Subtotal 4,676,350 991,843 I 1,500,000 I 0 I 827,278 I 827,279 I 529,950 I 0 I 0 I 0 I J 0 I 0 I 0 #312 Capital Reserve Fund 759,600 759,600 - Park land acquisition Subtotal 759,600 0I 0I 0I 0I 0I 0I 759,650 I 0I 0I 0I 0I 0I 0 #314 Grade Separation Fund 143 Barker BNSF Grade Separation 9,396,870 1,127,387 411,582 7,857,901 223 Pines Rd Underpass @ BNSF & Trent' 4,149,450 64,192 434,340 3,650,918 311 Sullivan Rd Interchange @ Trent 250,000 250,000 13,796,320 0 I 0 I 0 I 0 I 1,127,387 I 0 I 725,774 I 434,340 I 0 I 0 I 0 I 11,508,819 I 0 #402 Stormwater Management Fund 500,000 500,000 - Capital - various projects Subtotal 500,000 0I 0I 0I 0I 0I 0I 0I 0I 500,000 I 0I 0I 0I 0 #403 Aquifer Protection Area Fund 2,378,109 256,064 2,122,045 -Capital- various projects Subtotal 2,378,109 0 I 0 I 0 I 0 I 0 I 0 I 0 I 0 I 0 I 256,064 I 0 I 2,122,045 I 0 #501 Equipment Rental and Replacement Fund 130,000 0 130,000 - Vehicle purchase Subtotal 130,000 0I 0I 0I 0I 0I 0I 0I 0I 0I 0I 130,000 I 0I 0 Total Capital Expenditures and Related Financing 32,554,699 1,350,668 1,500,000 33,500 1,143,898 3,617,350 529,950 1,290,924 434,340 1 Contingency amount is to cover unforseen overruns, costs related to projects that were expected to complete in 2016 and the costs of projects that have not yet had funding sources identified. 2 Use of Fund Balance for CIP 0223-Pines Rd Underpass BNSF & Trent is a portion of the $1,200,000 transferred from the General Fund in 2017. - Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project. 500,000 256,064 130,000 20,954,702 53,703 107 #001 - General Fund City Manager / City Clerk City Attorney Public Safety Deputy City Manager Finance Human Resources Public Works City Hall Operations & Maintenance CPW- Engineering CPW- Economic Development CPW- Building and Planning CED - Administration CED - Economic Development CED - Development Services CED - Engineering CED - Planning CED - Building Parks & Rec - Admin Parks & Rec - Recreation Parks & Rec - Senior Center Parks & Rec - CenterPlace CITY OF SPOKANE VALLEY, WA Full Time Equivalent Employees Adopted 2011 I 2012 I 2013 I 2014 I 2015 I 2016 I 2017 I 2018 I 2019 I 2020 Amended 2020 Proposed 2021 CO 5 5 5 5 5 5 5 3 3 3 3 3 3 3 0 0 0 0 0 0 0 7 7 6 6 6 6 6 11 11 10.75 11.75 11.75 11.75 11.75 2 2 2 2 2 2 2 7.5 7.5 7 7.375 7.375 7.375 6.375 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3 3 2 2 2 2 1 0 0 0 0 2.5 2.65 4 0 0 0 0 11 11 10 6 6 8 7 0 0 0 8.5 8.5 8 8 0 0 0 12.75 12.75 11.5 12.5 14 14 15 2 2 2 2 2 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 5 5 5 5 5 5 5 Difference from 2020 to 2021 + (-) (2) 7 6.5 6.5 7.5 7.5 1.000 1 3.5 3.5 4 4 4 0.000 0 0.12 0.12 0.12 0.12 0.000 3 1 1 1 1 0.000 11.75 11.75 11.75 11.75 11.75 0.000 2 2 2 2 2 0.000 0 0 0 0 0 0.000 1 0.88 0.88 0.88 0.88 0.000 12.5 13.275 13.525 13.025 14.025 0.500 (3) (4) 6.375 6 6 6 5 (1.000) (3) 18 20 21 21 21 0.000 0 0 0 0 0 0.000 0 0 0 0 0 0.000 0 0 0 0 0 0.000 0 0 0 0 0 0.000 0 0 0 0 0 0.000 0 0 0 0 0 0.000 2 2 2 2 2 0.000 1 1 1.6 1.6 1.6 0.000 1 1 0.4 0.4 0.4 0.000 5 5 5 5 5 0.000 Total General Fund 74.75 74.75 72.25 73.625 73.625 73.775 74.125 74.125 74.025 75.775 76.275 76.275 0.500 #101 - Street Fund 5 4.5 5 5.375 5.725 5.725 5.725 5.725 7.725 7.475 7.475 7.475 0.000 #303 - Street Capital Project Fund 3.5 3.5 3.5 3.5 3.5 3.5 3.5 5 8.1 8.1 7.6 7.6 (0.500) #402 - Stormwater Fund 4 4.5 4.5 4.75 4.4 4.4 4.4 4.4 3.9 3.9 3.9 3.9 0.000 Total FTEs 87.25 87.25 85.25 87.25 87.25 87.4 87.75 89.25 93.75 95.25 95.25 95.25 0.000 (1) FTEs for 2017 reflect the reorganization that was effective in April 2017. The original 2017 Budget had FTEs of 88.4. (2) FTEs for 2018 reflect the budget amendment approved on May 29, 2018. (3) One vacant position in Economic Development was repurposed to Engineering due to workload. (4) Vacant Engineering position that was split 50/50 between the General Fund and Street Capital Projects Fund was repurposed to a Housing & Homeless Services Coordinator in the City Manager department. 108 2019 Work Force Comparison The 30 Washington Communities with a Population of 30,000 to 100,000 City Population Full-time Part-time Auburn 80,615 445 1 Bellingham 88,500 885 16 Bothell 45,260 336 12 Bremerton 41,500 345 19 Burien 51,850 75 6 Des Moines 31,140 147 3 Edmonds 41,820 228 7 Federal Way 97,440 324 7 Issaquah 37,110 250 10 Kennewick 81,850 397 7 Kirkland 87,240 627 12 Lacey 50,170 267 3 Lake Stevens 32,570 86 4 Lakewood 59,350 205 4 Longview 37,710 303 7 Lynnwood 38,260 290 6 Marysville 67,040 275 5 Mount Vernon* 35,180 210 50 Olympia 52,490 600 25 Pasco 73,590 370 0 Pullman 33,730 215 31 Puyallup 41,100 281 8 Redmond 64,050 623 10 Richland* 55,320 475 23 Sammamish** 63,470 106 7 Shoreline 55,730 172 14 Spokane Valley 95,810 90 2 University Place 32,820 44 9 Walla Walla 34,000 276 14 Wenatchee 34,530 172 4 Yakima 94,190 684 27 Source: AWC's 2019 Salary and Benefits Survey, participants data for cities and towns * 2019 data not reported. Numbers from 2018 ** Neither 2019 nor 2018 data reported. Numbers from 2017. 109 Appendix A EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Effective January 1, 2021 Position Title Grade 2021 Range City Manager Unclassified Deputy City Manager 22 10,063.44 - 16,365.38 City Attorney 21 9,066.16 - 14,728.96 Finance Director 21 9,066.16 - 14,728.96 Parks and Recreation Director 20 8,159.44 - 13,257.04 City Engineer 19 7,343.36 - 11,931.46 Deputy City Attorney 19 7,343.36 - 11,931.46 Human Resources Manager 19 7,343.36 - 11,931.46 Planning Manager 18 6,609.87 - 10,737.79 Building Official 18 6,609.87 - 10,737.79 Engineering Manager 18 6,609.87 - 10,737.79 Economic Development Manager 18 6,609.87 - 10,737.79 Senior Engineer 17 5,948.55 - 9,663.61 Accounting Manager 17 5,948.55 - 9,663.61 Assistant Building Official 17 5,948.55 - 9,663.61 Public Works Superintendent 17 5,948.55 - 9,663.61 Senior Administrative Analyst 17 5,948.55 - 9,663.61 IT Manager 17 5,948.55 - 9,663.61 Attorney 16 5,353.16 - 8,696.69 City Clerk 16 5,353.16 - 8,696.69 Engineer 16 5,353.16 - 8,696.69 Senior Planner 16 5,353.16 - 8,696.69 Development Services Coordinator 16 5,353.16 - 8,696.69 GIS/Database Administrator 16 5,353.16 - 8,696.69 Accountant/Budget Analyst 16 5,353.16 - 8,696.69 Housing and Homeless Services Coordinator 16 5,353.16 - 8,696.69 Associate Planner 15 4,818.50 - 7,827.56 Assistant Engineer 15 4,818.50 - 7,827.56 IT Specialist 15 4,818.50 - 7,827.56 Engineering Technician II 15 4,818.50 - 7,827.56 Economic Development Project Specialist 15 4,818.50 - 7,827.56 Senior Plans Examiner 15 4,818.50 - 7,827.56 Public Information Officer 15 4,818.50 - 7,827.56 Administrative Analyst 15 4,818.50 - 7,827.56 Maintenance/Construction Foreman 15 4,818.50 - 7,827.56 Mechanic 14 4,336.92 - 7,045.35 Human Resource Analyst 14 4,336.92 - 7,045.35 CenterPlace Coordinator 14 4,336.92 - 7,045.35 Planner 14 4,336.92 - 7,045.35 Building Inspector II 14 4,336.92 - 7,045.35 Plans Examiner 14 4,336.92 - 7,045.35 Engineering Technician I 14 4,336.92 - 7,045.35 Senior Permit Specialist 14 4,336.92 - 7,045.35 Code Enforcement Officer 14 4,336.92 - 7,045.35 Maintenance/Construction Inspector 14 4,336.92 - 7,045.35 Recreation Coordinator 13 3,902.91 - 6,340.57 Deputy City Clerk 13 3,902.91 - 6,340.57 Customer Relations/Facilities Coordinator 13 3,902.91 - 6,340.57 Building Inspector I 13 3,902.91 - 6,340.57 Executive Assistant 13 3,902.91 - 6,340.57 Planning Technician 13 3,902.91 - 6,340.57 Human Resources Technician 13 3,902.91 - 6,340.57 Senior Center Specialist 12 3,513.90 - 5,706.37 Permit Facilitator 12 3,513.90 - 5,706.37 Help Desk Technician 12 3,513.90 - 5,706.37 Accounting Technician 12 3,513.90 - 5,706.37 Administrative Assistant 12 3,513.90 - 5,706.37 Recreation Specialist 12 3,513.90 - 5,706.37 Maintenance Worker 11-12 3,161.54 - 5,706.37 Permit Specialist 11 3,161.54 - 5,135.98 Office Assistant II 10-11 2,845.20 - 5,135.98 Custodian 10 2,845.20 - 4,621.30 Office Assistant I 9-10 2,561.00 - 4,621.30 Note : Slight rounding differences may exist between the figures reflected on this page and the actual payroll rates computed by the Eden Payroll System. 110 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 27, 2020 Department Director Approval: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST VOUCHER NUMBERS 10/08/2020 7228;7230;7296;7297;7300;7302;7309-7312;7314;7320; 7321 10/12/2020 51933-51941; 10887350; 10931513 10/15/2020 51942-51964 10/15/2020 51965-52007 10/20/2020 7313; 7323-7324; 7329-7330; 7332 GRAND TOTAL: TOTAL AMOUNT $411,673.61 $1,700,293.42 $205,408.65 $199,554.22 $89,943.12 $2,606,873.02 Explanation of Fund Numbers found on Voucher Lists #OO1I - General Fund 001.011.000.511. City Council 001.013.000.513. City Manager 001.013.015.515. Legal 001.016.000. Public Safety 001.018.013.513. Deputy City Manager 001.018.014.514. Finance 001.018.016.518. Human Resources 001.040.041. Engineering 001.040.042. Economic Development 001.040.043. Building 001.076.000.576. Parks & Rec—Administration 001.076.300.576. Parks & Rec-Maintenance 001.076.301.571. Parks & Rec-Recreation 001.076.302.576. Parks & Rec- Aquatics 001.076.304.575. Parks & Rec- Senior Center 001.076.305.571. Parks & Rec-CenterPlace 001.090.000.511. General Gov't- Council related 001.090.000.514. General Gov't -Finance related 001.090.000.517. General Gov't -Employee supply 001.090.000.518. General Gov't- Centralized Serv. 001.090.000.519. General Gov't -Other Services 001.090.000.540. General Gov't -Transportation 001.090.000.550. General Gov't -Natural & Eco. 001.090.000.595. General Gov't -Pavement Preser. 001.090.000.560. General Gov't -Social Services 001.090.000.594 General Gov't -Capital Outlay Other Funds: 101 — Street Fund 103 — Paths & Trails 105 — HotellMotel Tax 106 — Solid Waste 120 — CenterPlace Operating Reserve 121 — Service Level Stabilization Reserve 122 — Winter Weather Reserve 204 — Debt Service 301—REET 1 Capital Projects 302 — REET 2 Capital Projects 303 — Street Capital Projects 309 — Parks Capital Grants 310 — Civic Bldg. Capital Projects 311— Pavement Preservation 312 -- Capital Reserve 314 — Railroad Grade Separation Projects 402 — Stormwater Management 403 — Aquifer Protection Area 501— Equipment Rental & Replacement 502 —Risk Management RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vehlist 10/08/2020 4:00:15PM Voucher List Spokane Valley Page: 1 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept 7228 10/5/2020 000164 LABOR & INDUSTRIES Ben95594 7230 10/5/2020 006863 EMPLOYMENT SECURITY DEPT, FAMILY & ME Ben95596 7296 10/5/2020 000120 AWC 7297 10/5/2020 000165 DEPT OF RETIREMENT SYSTEMS 7300 10/5/2020 000699 WA COUNCIL CO/CITY EMPLOYEES 7302 10/5/2020 007657 WA STATE SUPPORT REGISTRY Ben95576 Ben95578 Ben95580 Ben95582 7309 10/5/2020 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben95584 7310 10/5/2020 000682 EFTPS Ben95586 7311 10/5/2020 007303 VANTAGEPOINT TRANSFER AGENTS, 457 RO Ben95588 7312 10/5/2020 000145 VANTAGEPOINT TRANSFER AGENTS, 457 PL/ Ben95590 7314 10/5/2020 000162 VANTAGE TRANSFER AGENTS, 401A EXEC Pl Ben95592 7320 10/5/2020 000120 AWC Ben95598 7321 10/5/2020 000682 EFTPS Ben95600 403.231.17.00 001.231.22.00 101.231.16.00 001.231.15.00 311.231.21.00 101.231.20.00 106.231.14.00 403.231.12.00 101.231.23,00 303.231.18.00 001.231.14.00 001.231.16.00 001.231.11.00 Description/Account Amount LABOR & INDUSTRIES: PAYMENT Total: PAID FMLY & MED LEAVE: PAYMENT Total : DENTAL PLAN: PAYMENT PERS: PAYMENT UNION DUES: PAYMENT Total: Total: Total: DIVISION OF CHILD SUPPORT: PAYME Total: 401A: PAYMENT FEDERAL TAXES: PAYMENT 457 ROTH OPTION: PAYMENT Total : Total : Total : 457 DEFERRED COMPENSATION: PAYI Total: 401 EXEC PLAN: PAYMENT Total : DENTAL PLAN (COUNCIL): PAYMENT Total: FEDERAL TAXES: PAYMENT 23,633.98 23,633.98 7,833.13 7,833.13 145,906.97 145,906.97 129, 303.71 129, 303.71 2,783.75 2,783.75 458.00 458.00 37,372.56 37,372.56 38,705.35 38,705.35 1,974.45 1,974.45 9,609.54 9,609.54 703.31 703.31 11,307.10 11,307.10 2,081.76 Page: 1 vchlist Voucher List Page; 2 10108/2020 4:00:15PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 7321 10/5/2020 000682 000682 EFTPS 13 Vouchers for bank code : apbank 13 Vouchers in this report t, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date (Continued) Total: 2,081,76 Bank total : 411,673.61 Total vouchers : 411,673.61 Page: 2 vchiist Voucher List Page 10/12/2020 8:52:53AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 51933 10/12/2020 005516 CITY OF SPOKANE VALLEY, PERMIT CENTER SEPA Fees 001.040.043.558 CTA-2020-0005 SOUTH BARKER CORR 350.00 Total : 350.00 51934 10/12/2020 007958 COMMUNITY COLLEGES OF SPOKANE REFUND 8-2020 RENT 001,076,305.362 REFUND 8-2020 RENT DUE TO COVID- 718.57 Total: 718.57 51935 10/12/202D 001926 FARR, SARAH TUITION EXPENSE 001,018,016.518 TUITION REIMBURSEMENT 3,063.75 Total: 3,063.75 51936 10/12/2020 007959 GRIGORYAN, SAMUEL BLD-2020-1371 001,040,043.322 PERMIT REFUND: BLD-2020-1371 829.26 Total: 829.26 51937 10/12/2020 000421 HOHMAN, JOHN EXPENSES 001.018.013.513 EXPENSE REIMBURSEMENT 116.00 Total : 116.00 51938 10/12/2020 005931 LDCHMILLER, ROBERT EXPENSES 001.040.041.543 EXPENSE REIMBURSEMENT 46.00 Total : 46.00 51939 10/12/2020 007878 SIGNATURE ROOFING PAY APP 3 309.000.305.594 0305-CONSTRUCTION 77,351.47 Total: 77,351.47 51940 10/12/2020 007960 WESSELMAN, RONALD BLD-2020-2745 001,040.043,322 PERMIT REFUND: BLD-2020-2745 110.59 Total : 110.59 51941 10/12/2020 007168 ZOOM VIDEO COMMUNICATIONS INC INV41699516 001.090.000.518 SOFTWARE LICENSES & MAINTENANC 126.43 Total: 126.43 10887350 10/5/2020 000001 SPOKANE CO TREASURER SEPTEMBER 2020 001.016.000.512 SPOKANE COUNTY SERVICES 68,211.35 Total: 68,211.35 10931513 10/6/2020 007957 INNOVIA FOUNDATION ROUND 1 001.090.099.518 COSV CARES ACT GRANT 1,549,370.00 Total : 1,549,370.00 11 Vouchers for bank code : apbank Bank total : 1,700,293.42 11 Vouchers in this report Total vouchers : 1,700,293.42 Page: —'ram vchlist 10/15/2020 2:22:52PM Voucher List Spokane Valley Page: Bank code: apbank Voucher Date Vendor Invoice Fund/Dept 51942 10/15/2020 000652 OFFICE DEPOT INC. 51943 10/15/2020 000002 H & H BUSINESS SYSTEMS INC. 51944 10/15/2020 001885 ZAYO GROUP LLC 51945 10/15/2020 00&427 RETAIL STRATEGIES LLC 51946 10/15/2020 000093 SPOKESMAN -REVIEW, THE 51947 10/15/2020 007136 AMAZON CAPITAL SERVICES INC 51948 10/15/2020 002891 BASIN SOD INCORPORATED 125208360001 127275153001 127275865001 AR168458 AR168459 AR168460 AR168461 AR168462 AR168463 AR168464 AR168465 AR168466 2020100003578 2020100005522 2020100025710 372-10 50869092020 1 G93-TNMW-W6CH 48450 48501 48591 51949 10/15/2020 001083 STANDARD PLBG HEATING CONTROLS 60468 001.040.041.543 001.040.041.543 001.040.041.543 001.011.000.511 001.0113.014.514 001.018.016.518 001.013.000.513 001.013.015.515 001.040.043.558 001.040.041.543 101.042.000.542 001.076.000.576 001.090.000.518 001.090.000.518 001,090,000.519 001.040.042.558 001.090.099.518 001.033.000.518 001.033.000.518 001.033.000.518 001.033.000.518 001.016.016.521 Description/Account Amount OFFICE SUPPLIES: ENGINEERING/DE\ OFFICE SUPPLIES: ENGINEERING/DE\ OFFICE SUPPLIES: ENGINEERING/DE\ Total : COPIER COSTS: WEST WING/COUNC1I COPIER COSTS: IT COPIER COSTS: HR COPIER COSTS: OPS/ADMIN COPIER COSTS: LEGAL COPIER COSTS: PERMIT CTR COPIER COSTS: CPW ENGINEERING COPIER COSTS: MAINTENANCE SHOF COPIER COSTS: CENTERPLACE Total: NETWORK INFRASTRUCTURE INTERNET INTERNET SERVICES PROFESSIONAL SERVICES ADVERTISING: COVID Total: Total: Total : CITY HALL SUPPLIES/OFFICE SUPPLIE Total: BARK FOR CITY HALL PROPERTY BARK FOR CITY HALL PROPERTY BARK FOR CITY HALL PROPERTY Total: 156.60 22.51 74.69 253.80 79.54 9.00 23.50 122.36 99.38 63.26 278.66 13.68 85.74 775.12 283.80 626.70 245.04 1,155.54 8,000.00 8,000.00 215.79 215.79 150.22 150.22 381.15 571.73 381.15 1,334.03 REPAIR SERVICE: PRECINCT 564.10 Page: vchlist Voucher List Page: 10/15/2020 2:22:52PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 51949 10/15/2020 001083 001083 STANDARD PLBG HEATING CONTROLS (Continued) Total : 564.10 51950 10/15/2020 000065 STAPLES ADVANTAGE 3458542508 001.040.043.558 OFFICE SUPPLIES: BLDG DEPT 62.90 3458542510 001.040.043.558 OFFICE SUPPLIES: BLDG DEPT 81.57 Total : 144.47 51951 10/15/2020 000337 UPS 000031V836390 001.040.043.558 SHIPPING CHARGES 20.34 Total: 20.34 51952 10/15/2020 007231 WESTERN EXTERMINATOR COMPANY 5569953 001.016.016.521 PEST MGMT SERVICES AT PRECINCT 189.49 Total: 189.49 51953 10/1512020 001194 DEPT OF ECOLOGY 21-WAR046507-3 402.402.000.531 MUNICIPAL STORMWATER PHASE 2 P1 41,831.30 Total: 41,831.30 51954 10/15/2020 003274 EXCHANGE PUBLISHING LLC 580202 001.013.000.513 LEGAL PUBLICATION 24.75 580203 001.013.000.513 LEGAL PUBLICATION 31.60 580204 001.013.000.513 LEGAL PUBLICATION 37.92 580205 001.013.000.513 LEGAL PUBLICATION 59.25 580950 001.040.043.558 LEGAL PUBLICATION 41.08 580951 001.013.000.513 LEGAL PUBLICATION 41.08 580952 001.040.043.558 LEGAL PUBLICATION 58.46 581763 001.040.043.558 LEGAL PUBLICATION 39.00 581764 001.013.000.513 LEGAL PUBLICATION 39.00 581765 001.013.000.513 LEGAL PUBLICATION 30.02 581766 001.013.000.513 LEGAL PUBLICATION 28.44 581767 001.013.000.513 LEGAL PUBLICATION 37.13 581768 001.040.043.558 LEGAL PUBLICATION 63.20 581769 001.040.043.558 LEGAL PUBLICATION 85.35 581770 001.040.043.558 LEGAL PUBLICATION 109.02 581771 001.040.043.558 LEGAL PUBLICATION 70.31 582494 001.013.000.513 LEGAL PUBLICATION 27.00 582497 001.040.043.558 LEGAL PUBLICATION 60.83 582498 001.013.000.513 LEGAL PUBLICATION 21.33 582500 001.040.043.55E LEGAL PUBLICATION 101.91 Total : 1,005.68 51955 10/15/2020 001447 FREE PRESS PUBLISHING INC 51275 001.013.000.513 LEGAL PUBLICATION 82.25 Page: vehlist 10115/2020 2:22:52PM Voucher List Spokane Valley Page: Bank code: apbank Voucher Date Vendor Invoice 51955 10/15/2020 001447 FREE PRESS PUBLISHING INC 51956 10/15/2020 004046 AMERICAN ONSITE SERVICES 51957 10/15/2020 000795 EARTHWORKS RECYCLING INC. 51958 10/15/2020 007396 ENGINEERING/REMEDIATLON 51959 10/15/2020 001860 PLATT ELECTRIC SUPPLY 51960 10/15/2020 002475 POST FALLS CHAMBER OF COMMERCE 51961 10/15/2020 000415 ROSAUERS FOOD & DRUG CENTER 51962 10/15/2020 000709 SENSKE LAWN & TREE CARE INC. (Continued) 51276 51277 51278 51292 51309 51310 51311 51312 51313 51314 51315 51326 51327 51328 51329 357993 364946 13217 0T57627 2020/2021 09-1730296 10279672 10288173 Fund/Dept 001.013.000.513 001.013.000.513 001.013.000.513 001.040.043.558 001.044.043.558 001.013.000.513 001.013.000.513 001.013.000.513 001.040.043.558 001.040.043.558 001.040.043.558 001.013.000.513 001.040.043.558 001.040.043.558 001.040.043.558 001.076.300.576 001.076.305.575 309.000.296.594 001.076.305.575 001.076.305.575 001.076.305.575 001.076.300.576 001.090.099.518 Descript€onfAccount Amount LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total: PORTABLE RESTROOMS AT PARKS Total : RECYCLING COLLECTION AT CENTER Total : 0296-CONSTRUCTION SUPPLIES FOR CENTERPLACE Total: Total : ADVERTISING FOR CENTERPLACE Total: SUPPLIES FOR CENTERPLACE Total: 36.55 44.20 68.00 71.40 91.20 81.60 36.55 44,20 97.75 75.65 83.30 62.40 233.60 64.60 71.40 1,244.65 289.00 289.00 20.00 20.00 68,666.73 68,668.73 13.07 13.07 500.00 500.00 8.69 8.69 CONTRACT MAINT PARKS: SEPTEMBE 63,630.03 ADDITIONAL EMPLOYEETO CLEAN PA 1,524.60 Page: vchlist 10/15!2020 2:22:52PM Voucher List Spokane Valley Page: Bank code: apbank Voucher Date Vendor Invoice 51962 10/15/2020 000709 000709 SENSKE LAWN & TREE CARE INC. 51963 10/15/2020 003261 FEHR & PEERS 51964 10/15/2020 001887 VALMONT 23 Vouchers for bank code : apbank 23 Vouchers in this report I. the undersigned, do certify under penaity of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley. and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date 140916 141098 141102 (Continued) CD2177309 Fund/Dept 001.090.000.513 001.040.041.543 001.040.041.543 303.000.285.595 Description/Account Amount Total : PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES Total : 0285-SIGNAL EQUIPMENT Total: Bank total Total vouchers : 65,154.63 715.00 2,666.40 10,000.00 13,381.40 489.60 489.60 205,408.65 205,408.65 Page: vchlist Voucher List 10/15/2020 2:56:57PM Spokane Valley Page: Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 51965 10/15/2020 000001 SPOKANE CO TREASURER 110100279 101.042.000.542 SEPTEMBER 2020 ENGINEERING 58,509.51 Total: 58,509.51 51966 10/15/2020 000683 DAVID EVANS & ASSOCIATES 474382 101.042.000.542 TRAFFIC SERVICES 6,709.95 Total: 6,709.96 51967 10/15/2020 004800 URS ELECTRONICS INC 780061 101.042.000.542 TRAFFIC CAMERA (APPLEWAY/UNIVEE 5,132.18 Total : 5,132.18 51968 10/15/2020 006773 SMARSH INV00604774 001.011.000.511 2020 SMARSH RENEWAL 3,121.09 Total : 3,121.09 51969 10/15/2020 003274 EXCHANGE PUBLISHING LLC 580948 001.011.000.511 ADVERTISING 34.50 Total : 34.50 51970 10/15/2020 000388 IRVIN WATER DIST. #6 September 2020 001.076.300.576 UTILITIES: PARKS AND CPW SEPTEME 6,108.80 Total : 6,108.80 51971 10/15/2020 004535 SHRED -IT USA LLC 8180588448 001.090.000.518 DOCUMENT DESTRUCTION 168.00 Total: 168.09 51972 10/15/2020 005012 SPOKANE CO ENVIRONMENTAL October 2020 001.076.300.576 SPOKANE CO SEWER CHARGES: OCT 1,617.09 Total : 1,617.09 51973 10/15/2020 000668 SPOKANE CO TREASURER 35241.4101 001.076.000.576 2ND HALF 2020 STORMWATER/AQUIFE 127.46 45093.0646 001.076.000.576 2ND HALF 2020 STORMWATER/AQUIFE 873.99 45105.9010 001.076.000.576 2ND HALF 2020 STORMWATER/AQUIFE 1,412.58 45114.9015 001.076.000.576 2ND HALF 2020 STORMWATER/AQUIFE 371.52 45121.9118 101.042.000.543 2ND HALF 2020 STORMWATER/AQUIFE 411.86 45162.0327 001_076.000.576 2ND HALF 2020 STORMWATER/AQUIFE 552.72 45174.9059 001.076.000.576 2ND HALF 2020 STORMWATER/AQUIFE 28.40 45182.9132 001.076.000.576 2ND HALF 2020 STORMWATER/AQUIFE 214.46 45201.0122 001.033.600.518 2ND HALF 2020 STORMWATER/AQUIFE 358.41 45222.0227 001.016.016.521 2ND HALF 2020 STORMWATER/AQUIFE 357.61 45222.0230 001.016.016.521 2ND HALF 2020 STORMWATER/AQUIFE 39.80 45271.9007 001.076.000.576 2ND HALF 2020 STORMWATER/AQUIFE 81.03 45271.9008 001.076.000.576 2ND HALF 2020 STORMWATER/AQUIFE 151.20 Page: vchlist 10/15/2020 2:56:57PM Voucher List Spokane Valley Page: Bank code: apbank Voucher Date Vendor Invoice Fund/Dept 51973 10/15/2020 000668 SPOKANE CO TREASURER 51974 10/15/2020 000202 SRCAA 51975 10/15/2020 D00065 STAPLES ADVANTAGE 51976 10/15/2020 000167 VERA WATER & POWER 51977 10/15/2020 000921 A TO Z RENTAL & SALES INC 51978 10/15/2020 007136 AMAZON CAPITAL SERVICES INC 51979 10/15/2020 003337 ARROW CONSTRUCTION SUPPLY INC 51980 10/15/2020 007856 BRIAN'S AUTOMOTIVE INC 51981 10/15/2020 002517 BROWN BEARING CO INC 51982 10/15/2020 003224 CAD OF SPOKANE INC 51983 10/15/2020 002562 CD'A METALS (Continued) 45273.9036 45332.1517 55061.9074 14839 3458542511 3458542512 3458542515 SEPT 2020 431059-1 431188-1 1 P3T-NDTL-NQ9D 284433 7924 9501471352 39423 657325 001,076,000.576 001.076.000.576 314.000.143.595 001.090.000.553 001.090.000.519 001.090.099.518 001.090.099,518 101.042.000.542 101.042.000.543 101.042.000.543 101.000.000.542 101.042.000.542 001.040.041.543 101.042.000.542 101.043.000.542 101.042.000.543 Description/Account Amount 2ND HALF 2020 STORMWATER/AQUIFE 2ND HALF 2020 STORMWATER/AQUIFE 2ND HALF 2020 STORMWATER/AQUIFE Total: 4TH QTR 2020 ASSESSMENT Total: KITCHEN SUPPLIES KITCHEN SUPPLIES: CLOROX WIPES KITCHEN SUPPLIES: CLOROX WIPES Total: UTILITIES: SEPT 2020 EQUIPMENT RENTAL EQUIPMENT RENTAL Total: Total SMALL TOOLS/MINOR EQUIPMENT Total : SUPPLIES: STREET DEPT Total : SERVICE' #2-300 - 2003 EXPLORER Total : SMALL TOOLS/MINOR EQUIPMENT Total: SULLIVAN BRIDGE MAINTENANCE Total : 158.85 148.06 283.79 5,571.74 35,102.75 35,102.75 138.18 20.65 20.65 179.48 4,610.48 4,610.46 27.23 43.56 70.79 437.72 437.72 109.20 109.20 137.16 137.16 94.20 94.20 429.34 429.34 BOLLARDS FOR CORD REELS 2,252.20 Page: vchlist 10/15/2020 2:56:57PM Voucher List Spokane Valley Page: � / fir Bank code: apbank Voucher Date Vendor Invoice 51983 10/15/2020 002562 002562 CD'A METALS 51984 10/15/2020 003255 DAY WIRELESS SYSTEMS 51985 10/15/2020 002157 ELJAY OIL COMPANY 51986 10/15/2020 003274 EXCHANGE PUBLISHING LLC 51987 10/15/2020 001296 H.D. FOWLER CO INC 51988 10/15/2020 002518 INLAND PACIFIC HOSE & FITTINGS 51989 10/15/2020 007947 INTERSTATE BATTERIES OF E WASH 51990 10/15/2020 007939 K&H INDUSTRIES INC 51991 10/15/2020 002466 KENWORTH SALES COMPANY 51992 10/15/2020 002203 NAPAAUTO PARTS Fund/Dept Description/Account Amount (Continued) Total : 2,252.20 INV649168 4306211 580949 15605275 1054701 607281 INV1114591 SPOCM15401050 SPO I N4230237 S PO I N4230237-2 SPOIN4230240 SPOIN4231196 SPOIN4235503 S POI N4236741 S POI N4238708 S POIN4238708-2 SPOIN4242933 SPOIN4245415 SPOIN4246724 0538-008307 101.042.000.543 001.040.041.543 101.000.000.542 101.042.000.543 101.000.000.542 001.040.041.543 101.042.000.543 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.01)0.542 101.000.000.542 101.000.000.542 001.040.041.543 TOWER RENT FUEL FOR MAINTENANCE SHOP ADVERTISING SUPPLIES Total: Total: Total : Total: VEHICLE REPAIR & MAINT. SUPPLIES Total : VEHICLE REPAIR & MAINT. SUPPLIES Total : CORD REEL STATION Total : VEHICLE REPAIR & MAINT SUPPLIES VEHICLE REPAIR & MAINT SUPPLIES VEHICLE REPAIR & MAINT SUPPLIES VEHICLE REPAIR & MAINT SUPPLIES VEHICLE REPAIR & MAINT SUPPLIES VEHICLE REPAIR & MAINT SUPPLIES VEHICLE REPAIR & MAINT SUPPLIES VEHICLE REPAIR & MAINT SUPPLIES VEHICLE REPAIR & MAINT SUPPLIES VEHICLE REPAIR & MAINT SUPPLIES VEHICLE REPAIR & MAINT SUPPLIES VEHICLE REPAIR & MAINT SUPPLIES Total: VEHICLE REPAIR & MAINT. SUPPLIES 216.57 216.57 754.54 754.54 31.50 31.50 37.74 37.74 198.60 198.60 136.07 136.07 18,947.63 18,947,63 -32.67 604.13 93.52 180.93 209.28 264.13 28.77 314.27 112.06 136.87 107.44 129.63 2,148.36 74.37 Page: �� vchlist 10/15/2020 2:56:57PM Voucher List Spokane Valley Page: // .4r Bank code: apbank Voucher Date Vendor Invoice Fund/Dept 51992 10/15/2020 002203 NAPAAUTO PARTS 51993 51994 10/15/2020 005049 10/15/202D 001860 PEDERSON, MICHAEL ROY PLATT ELECTRIC SUPPLY 51995 10/15/2020 007949 POWER MACHINE SERVICE INC 51996 10/15/2020 005968 PRECISE MRM LLC 51997 10/15/2020 002520 RWC GROUP 51998 10/15/2020 005503 SALT DISTRIBUTORS 1NC, 51999 10/15/2020 000709 SENSKE LAWN & TREE CARE INC. (Continued) 0538-008595 0538-008672 0538-010039 0538-010041 SEPTEMBER 2020 0Q61121 0U14696 0U14822 OU55613 0U61675 0U61686 0U69235 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 Description/Account Amount VEHICLE REPAIR & MAINT SUPPLIES VEHICLE REPAIR & MAINT. SUPPLIES VEHICLE REPAIR & MAINT. SUPPLIES VEHICLE REPAIR & MAINT. SUPPLIES Total: 101.042.000.542 DEAD ANIMAL REMOVAL 101.042.000.543 SUPPLIES 101.042.000.543 SUPPLIES 101.042.000.543 SUPPLIES 101.042.000.543 SUPPLIES 101.042.000.543 SUPPLIES 101.042.000.543 SUPPLIES 101.042.000.543 SUPPLIES 29789 101.000.000.542 REPAIR SERVICE #5-206 200-1027609 129172N 129323N 129367N 129472N 129739N 129740N 129901 N 402.402.000.531 DATA PLAN 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 Total : Total: Total : Total: VEHICLE REPAIR & MAINT. SUPPLIES VEHICLE REPAIR & MAINT. SUPPLIES VEHICLE REPAIR & MAINT. SUPPLIES VEHICLE REPAIR & MAINT. SUPPLIES VEHICLE REPAIR & MAINT. SUPPLIES VEHICLE REPAIR & MAINT. SUPPLIES VEHICLE REPAIR & MAINT. SUPPLIES Total: 3689 101.000.000.542 ICE KICKER Total: 21.03 -42.26 32.28 16.14 101.56 1,050.00 1,050.00 3.52 979.36 161.56 243.67 -24.27 45.67 98.98 1,508.49 2,627.21 2,627.21 250.00 250.00 985.09 592.99 104.48 269.65 72.33 72.33 41.55 2,138.42 31,232.38 31,232.38 10279755 101.042.000.542 895 CONTRACT MAINTENANCE 531.43 Page: 4 — vchlist 10/15/2020 2:56:57PM Voucher List Spokane Valley Page: Bank code: apbank Voucher Date Vendor Invoice Fund/Dept 51999 10/15/2020 000709 000709 SENSKE LAWN & TREE CARE INC. 52000 10/15/2020 000001 SPOKANE CO TREASURER 52001 10/15/2020 004099 SPOKANE VALLEY ACE HARDWARE 52002 10/15/2020 00D385 SUN RENTAL CENTER 52003 10/15/2020 001969 SUNSHINE DISPOSAL 52004 10/15/2020 003318 TACOMA SCREW PRODUCTS [NC 52005 10/15/2020 006846 US LINEN & UNIFORM INC 52006 10/15/2020 007814 WESCO KC AUTO PAINT 52007 10/15/2020 007742 WHALEN TIRE SPOKANE INC 43 Vouchers for bank code : apbank 43 Vouchers in this report 51505529 51505553 27403 27424 27443 (Continued) 386869-D6 1651113 24170031 24170158 2609944 2613570 2617140 2620666 2624220 027WG3325 853788 001.033.000.518 001.076.300.576 101.042.000.542 101.042.000.542 101.042.000.543 101.042.000.543 101.042.000.542 101.042.000.542 101.000.000.542 101.042.000.543 101.042.000.543 101.042.000.543 101.042.000.543 101,042,000.543 101.000.000.542 101.000.000.542 Description/Account Amount Total: WORK CREW INVOICE AUGUST 2020 WORK CREW CREDIT AUGUST 2020 Total: REPAIR & MAINTENANCE SUPPLIES REPAIR & MAINTENANCE SUPPLIES REPAIR & MAINTENANCE SUPPLIES Total: EQUIPMENT RENTAL Total : TRANSFER STATION CPW/PARKS SEP Total : SMALL TOOLS/MINOR EQUIPMENT SUPPLIES & SMALL TOOLS Total : SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP Total: VEHICLE REPAIR & MAINT SUPPLIES Total: VEHICLE REPAIR & MAINT. SUPPLIES Total : Bank total : 531.43 5,726.79 -234.90 5,491.89 65.05 104.88 48.98 218.91 119.79 119.79 312.56 312.56 33.07 219.18 252.25 18.49 18.49 18.49 18.49 18.49 92.45 613.39 613.39 146.31 146.31 199,554.22 Total vouchers : 199,554.22 Paae: 5 vchlist Voucher List 1012012020 2:15:43PM Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 7313 10/20/2020 002227 IDAHO TAX COMMISSION Ben95903 001.231.50.03 IDAHO STATE TAX BASE: PAYMENT 1,679.63 Total: 1,679.63 7323 10/20/2020 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben95905 001.231.14.00 401A: PAYMENT 37,230.80 Total : 37, 230.80 7324 10/20/2020 000682 EFTPS Ben95907 001.231.11.00 FEDERAL TAXES: PAYMENT 38,743.17 Total : 38, 743.17 7329 10/20/2020 007303 VANTAGEPOINT TRANSFER AGENTS, 457 RC Ben95909 001.231.23.00 457 ROTH OPTION: PAYMENT 1,974.45 Total: 1,974.45 7330 10/20/2020 000145 VANTAGEPOINT TRANSFER AGENTS, 457 PLJ Ben95911 001.231.18.00 457 DEFERRED COMPENSATION: PAY 9,611.76 Total : 9,611.76 7332 10/20/2020 D00162 VANTAGE TRANSFER AGENTS, 401A EXEC PL Ben95913 001.231.14.00 401 EXEC PLAN: PAYMENT 703.31 Total : 6 Vouchers for bank code : apbank Bank total : 6 Vouchers in this report Total vouchers : 703.31 89,943.12 89,943.12 Page: 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 27, 2020 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending October 15, 2020 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Employees Council Total $ 321,633.87 $ $ 321,633.87 $ 68,559.13 $ $ 68,559.13 $ 390,193.00 $ $ 390,193.00 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Study Session Format Tuesday, October 6, 2020 Mayor Wick called the meeting to order at approximately 6 pm. The meeting was held in City Hall with Council, staff and presenters participating via Zoom. Ben Wick, Mayor Brandi Peetz, Deputy Mayor Pam Haley, Councilmember Tim Hattenburg, Councilmember Rod Higgins, Councilmember Linda Thompson, Councilmember Arne Woodard, Councilmember Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Chelsie Taylor, Finance Director Mike Stone, Parks & Rec Director Bill Helbig, City Engineer Adam Jackson, Planning/Grants Engineer Jenny Nickerson, Building Official Christine Bainbridge, City Clerk ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the agenda. PROCLAMATION: Fire Prevention Week After Mayor Wick read the proclamation, Fire Marshall Greg Rogers expressed thanks for the proclamation; he lauded Council and staff and mentioned the great working relationship with the City, and he urged people to check out the Fire Department's website for tips on fire safety. ACTION ITEMS: 1. First Reading Ordinance 20-012 Cable Code Amendment — Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Peetz and seconded to advance Ordinance 20-012 amending chapter 3.65 SVMC relating to cable television franchises to a second reading. City Attorney Driskell stated that there have been no changes since this was discussed last week. There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 2. Motion Consideration: WSDOT/Flora Road Property Acquisition — Cary Driskell, Mike Stone It was moved by Deputy Mayor Peetz and seconded to authorize staff to finalize and execute any documents necessary to acquire Spokane County parcel numbers 55072.0324, 55072.0318, 55072.0319, and 55075.0218 from the Washington State Department of Transportation for parks and recreation purposes, and that any funds used for this purchase that were previously earmarked for use in the Balfour Park project be replenished by the City with the next available access carryover funds in Capital Reserve Fund #312. City Attorney Driskell said he and Parks & Recreation Director Stone worked very closely with members of the Department of Transportation, and greatly appreciate their assistance and willingness to work with us as we consider this purchase. Mr. Stone went through the PowerPoint presentation, and noted this property was specifically identified by the public as part of the Master Plan process, and is one of the last remaining parcels in our City. It was noted four people signed up speak to this issue. Ms. Barb Howard, Spokane Valley: said she is not in favor of this purchase right now and feels Council should wait as we don't know if the grant will be Council Meeting Minutes: 10-06-2020 Page 1 of 5 Approved by Council: DRAFT approved; and if funds are taken from Balfour Park what happens if Council wants to develop that later. Ms. Petra Hoy, Spokane County: she thanked Council for taking this opportunity and is very happy to see the City go forward with this purchase, and she thanked Mr. Stone and his department as well as others who worked on this project. Mr. Bob West, Spokane Valley: stated he too is in favor of this purchase as quality land is rare and funds are available. City Clerk Bainbridge added that e-mails have been received, copies of which were previously sent to Council, from the following people who are also in favor of the land purchase: Mr. Curt Craig, Spokane Valley; Ms. Peggy Doering, Spokane Valley; Ms. Susan Delucchi, Spokane Valley; Ms. Darla Arnold, Spokane Valley; Mr. Dave Boge, Spokane Valley; and Mr. Mike Geraghty, Spokane Valley. Ms. Diana Wilhite, Spokane Valley, also spoke as she was having technical problems in joining the meeting earlier, and she voiced her opinion that this is a good opportunity, and if not purchased, it could likely go to a private developer. There was discussion on the pros and cons of purchasing this property now, with Councilmember Haley explaining that this was never an either/or situation, purchase it or lose it, as members from the Department of Transportation said we could wait until December and still buy the property; and said she feels it is not fiscally responsible at this time. Councilmember Higgins said we are not out of the Covid business yet and still don't know the full impact and said waiting won't hurt and we won't lose anything. Councilmember Woodard added that the Painted Hills area keeps coming up and we never missed anything as we were asked by two private individual groups not to purchase that; and also noted he feels we don't have to do anything yet as it is not an emergency as the Department of Transportation is willing to let us wait; said we all like it and want it but because of the optics and suffering in the community, thinks it doesn't look to the public now. Councilmember Hattenburg said he spoke to many people in the community who are in favor of this purchase, and feels we can do this in a financially responsible manner. Deputy Mayor Peetz mentioned she was privy to the public's concerns during the Parks Master Plan meeting and the number one priority was park land; said nothing will change between now and December and the funds used would not be funds to supplement our general fund. Mayor Wick asked how this would be funded and City Manager Calhoun went over the budget/financial impact as noted on the Request for Council Action form; and said if the grant is approved, it would still have to go before the Legislature for approval; said he is hopeful but not counting on it. Vote by acclamation: in favor of the purchase: Mayor Wick, Deputy Mayor Peetz, and Councilmembers Thompson and Hattenburg. Opposed: Councilmembers Haley, Higgins, and Woodard. Motion carried. NON -ACTION ITEMS: 3. Nonconforming Uses Code Text Amendment — Jenny Nickerson Building Official Nickerson went through the PowerPoint explaining the current regulations, and the proposal, as shown on slide 5 and 6, with slide 6 showing the added words 'and zoning classification' to the recommendation. Councilmembers voiced their agreement that this change captures the Council's intent and there was Council consensus to move this forward to a first reading with the stated clarification. 4. INFRA Grant Debrief — Adam Jackson Planning and Grants Engineer Jackson went through the information contained in his Request for Council Action, debriefing Council on the INFRA 20 grant process, and of some of the issues and ratings associated with our application which was not selected for funding. 5. Pavement Preservation Surface Treatment — Adam Jackson, Bill Helbig As Mr. Jackson went through his PowerPoint presentation, he noted staff is looking for discussion of the various issues; he briefly mentioned the history of our pavements beginning with a proposed utility tax in 2004; he mentioned the current pavement condition index score and the annual cost of $10 million to maintain that condition; and that based on historical annual expenditures, we have an average annual deficit of $4 million; he showed local street repair types by miles and costs; and went over some of the methods Council Meeting Minutes: 10-06-2020 Page 2 of 5 Approved by Council: DRAFT and options for maintaining streets. Mr. Jackson stated that staff will not decide on surface treatments without first bringing it before Council. He also noted that some of the street wear fees will be used in 2021 for street improvements around Balfour Park. Lengthy discussion ensued with comments about the pros and cons of chip sealing as well as chip sealing on certain streets; critical streets versus noncritical streets; looking for innovative ways to maintain streets; and funding challenges now and in the future. City Manager Calhoun mentioned that staff is trying to provide a sense of available options; that the idea of alternate surface treatments is interesting and maybe we will try to pair some alternate street treatments with specific sections of roadway, then come talk to Council about those outcomes; and that staff will look into that possibility and return for future Council discussion. Council agreed. Mayor Wick called for a recess at 7:44 p.m.; he reconvened the meeting at 7:50 p.m. 6. Cable Franchise TDS — Cary Driskell After City Attorney Driskell went over the information included in his Request for Council Action concerning the proposed TDS cable television franchise ordinance. There were no objections from Council to move this forward for an ordinance first reading. 7. Federal Lobbyist Contract — Cary Driskell City Attorney Driskell explained about our current federal lobbyist contract with Cardinal Infrastructure, and that in November 2018, they were awarded a one-year contract with renewable options, and all parties agreed to renew the contract for 2020. Mr. Driskell said staff is bringing this to Council to see if Council has an opinion on whether to renew the contract, or consider other options such as advertising again for another Request for Qualifications. Mr. Driskell also noted that travel is included in the current contract, but due to Covid, there were no trips this year from staff and Council, or from Cardinal. Councilmember Woodard said he feels it is too soon to change or cancel as building relationships takes time, and that he feels this is a good start and we should stay for at least another year and get beyond the pandemic; and Councilmember Haley agreed. There was also discussion about hearing more from them and having them more involved, also of having remote meetings. Deputy Mayor Peetz said she would like to look further at the contract since we are paying them $78,000 regardless of travel; or maybe change a future contract if something like this pandemic or other issues come up to prevent travel, to perhaps include a clause to not pay that much when there is no travel involved. Mr. Driskell said staff is sensitive to the amount of the contract and is weighing the potential cost and benefit, which he said is why this is on tonight's agenda; and he asked if there is Council interest in talking with Cardinal about a reduction in the fee this year since there was no travel. Mayor Wick noted he feels it would be reasonable to reach out as a means to improve relationships, with Councilmember Thompson stating she would like to have reports about what they have been doing. City Manager Calhoun said he periodically gets e-mails about activities taking place in Washington, D.C., and he will start forwarding those to Council. 8. Advance Agenda — Mayor Wick There were no suggested changes to the Advance Agenda. 9. Finance Department Monthly Report This report was for information only and was not reported or discussed 10. Council Comments — Mayor Wick Councilmember Haley mentioned that concerning the homelessness issues, the grant award process started through the [Continuum of Care] Board's program funding, but there were only two people who actually Council Meeting Minutes: 10-06-2020 Page 3 of 5 Approved by Council: DRAFT put in a responsive bid to take it over; that the one being recommended already has a building so it could start December 1; and then they have the view that it should then be built possibly with a crosswalk near Spokane Community College; so it is moving forward; that at the last meeting several people commented they are happy our City is involved and they are happy to work with us and our staff. Mayor Wick reported there was a conversation last week on CARES dollars; there was a couple homeless shelters, and the regional partnership, that the City of Spokane applied for County dollars from, and part of that was to acquire the Mission Street facility and renovate some of Mission and Cannon, but unfortunately they were way over budgets for those with the City of Spokane about $1.5 million short for continuing renovations; said they were willing to put forth $750,000 of their own CARES funds but were looking around to see who else might be able to contribute CARES funds; they heard someone mention on the radio that we had lots of CARES dollars so they reached out to us; he said he let them know we awarded all our CARES funds last week; and said that he heard the County was going to consider that as part of their CARES allocations. Concerning SRTC (Spokane Regional Transportation Council), Mayor Wick said he distributed copies of an SRTC Agenda item for that board's October 8 meeting, which discussed legislative regional priority projects and key discussion points associated with those; said the list of projects has been greatly reduced from the original list of about 100 projects; that the Chambers had some discussion with the SRTC to discuss what projects are considered ready in order to put forth from a regional perspective, to be considered for a revenue package for the next legislative session, and via the GSI (Greater Spokane, Inc.) they are seeking a quick turnaround of a list of projects, as listed on the information. Mayor Wick noted the Spokane Valley projects and he asked for Councilmember input. There were no objections from Council to move forward with this list. On another matter, Mayor Wick explained that for about the last year and a half, there has been discussion among members of the Regional Transportation Board regarding tribal membership; said about three years ago the Spokane Tribe requested membership on the Regional Transportation Council; they were added to the TCC, which is a staff sub -committee; they reached out again asking for inclusion on the full board and that request was not carried forward, so the Spokane Tribe approached the state legislature. Mayor Wick said the state legislature passed a law in 2019 that states that all Metropolitan Planning Organizations, which includes SRTC, must provide voting rights for tribes that have lands inside the County, or state funding will be restricted to the organization, and this must be done within two years of the passing of the legislation, or when the interlocal agreement would be modified. Mayor Wick said this discussion is coming up before the board with two ways to add members: renegotiate the interlocal agreement which must be approved unanimously, adding that the last time this occurred it took one year to finally be approved by all municipalities; and although there appears to be some conflicting information, the other option is to add membership with a majority vote of the members. Mayor Wick said during last month's meeting the Board opted to move with the second option to add the tribal membership, but that issue remains controversial, and he mentioned an e-mail received from the County stating their position; and said the issue might come before Council concerning amending the interlocal. City Attorney Driskell said the mentioned letter was addressed by Commissioner Al French and although he (Mr. Driskell) does not know for certain, the letter does not appear to be on behalf of the County. Mr. Driskell said a recommendation will be coming from SRTC to the membership jurisdictions with a request to consider voting on whether to admit the Spokane and Kalispell Tribes. Mayor Wick said the next SRTC Board meeting is Thursday. Mayor Wick also noted the International Airport withdrew their membership from the SRTC; that legal counsel including City Attorney Driskell, feel that the withdraw of the airport is a modification of the SRTC Agreement and that the law states a deadline of August 1, or whenever the interlocal agreement is modified; said the airport's withdraw is effective December 31 so our date is more likely December 31; adding that this issue is rapidly evolving. Councilmember Woodard said this was Council Meeting Minutes: 10-06-2020 Page 4 of 5 Approved by Council: DRAFT discussed about two years ago and the question remains, how to incorporate another entity that is its own sovereign nation or government. Mayor Wick said now that the state law has passed, we must provide voting membership and do so soon; that WSDOT has been frank reminding us they are the keepers of the state law and funding, and if by the deadline we have not invited tribal membership for voting to the board, WSDOT will cut our funding. 11. City Manager Comments — Mark Calhoun Mr. Calhoun had no additional comments. It was moved by Councilmember Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:21 p.m. ATTEST: Ben Wick, Mayor Christine Bainbridge, City Clerk Council Meeting Minutes: 10-06-2020 Page 5 of 5 Approved by Council: DRAFT MINUTES SPOKANE VALLEY COUNCIL REGULAR MEETING FORMAL FORMAT Spokane Valley City Hall Spokane Valley, Washington October 13, 2020 Mayor Wick called the meeting to order at 6:00 p.m. The meeting was held remotely via ZOOM meeting. Attendance: Councilmembers Ben Wick, Mayor Brandi Peetz, Deputy Mayor Pam Haley, Councilmember Tim Hattenburg Councilmember Rod Higgins, Councilmember Linda Thompson, Councilmember Arne Woodard, Councilmember Staff Mark Calhoun, City Manager John Hohman, Deputy City Manager Chelsie Taylor, Finance Director Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Mike Stone, Parks & Recreation Director Bill Helbig, City Engineer Connor Lange, Planner Jenny Nickerson, Building Official Christine Bainbridge, City Clerk ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AMENDED AGENDA: It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the amended agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: Councilmember Woodard: reported that he attended the HCDAC (Housing Community Development Advisory Committee) meeting dealing with HUD (Housing and Urban Development), CDBG (Community Development Block Grant), and Covid- 19 dollars and said they have up to five years to disburse and account for the money, that they had $1.25 million and then received another $2.5 million; said they also held public hearings for renewal of the CDBG five-year plan. Councilmember Haley: said she attended STA (Spokane Transit Authority) board meetings most of which discussed their annual Strategic Plan and 2021 budget; said they proposed some edits to the Plan to improve the customer experience such as the idea of putting the bus pass on individual cell phones; and said there was discussion about some amendments to the para-transit contract as ridership is down due to Covid. Councilmember Higgins: reported that the Clean Air Board reported a smooth transition to the new executive director. Councilmember Thompson: mentioned working with the NLC (National League of Cities) on upcoming webinars regarding re -imagining public safety; and that the AWC (Association of Washington Cities) and NLC are working on their respective legislative agendas. Deputy Mayor Peetz: mentioned the AWC Legislative Priorities meeting adopted that committee's recommendations with one amended change dealing with independent prosecutions and said there was discussion about whether it needed to be state or private, with the majority wanting it to be private, then it was changed to endorse support; she also mentioned the top AWC 2021 City Legislative priorities, which can be viewed on the AWC website. MAYOR'S REPORT Mayor Wick said that he has been interviewing applicants for the vacated Planning Commission position; said he went to a series of cub scout meetings to help them with their civic service badge; attended the AWC Large City Transportation listening session which included meeting with the ten largest cities concerning transportation leadership, and said he emphasized our projects and what we would like to see Regular Formal Council Meeting: 10-13-2020 Page 1 of 3 Approved by Council: DRAFT the state put together for transportation; said the Regional Homelessness Steering committee had discussions concerning several shelters and social distancing requirements; said the COVID response team has changed from meeting weekly to semi -weekly as things seem to be in a holding pattern; concerning the regional transportation council, said the tribes had asked municipalities to appoint a member and come back and talk about how to add the tribes to the board; said he met with the Health District, and the Lodging Tax Advisory Committee meeting will be held this week. He also mentioned Representative Cathy McMorris Rodgers will be in town and would like to meet with us, perhaps Thursday for about thirty minutes; and if a quorum or more Councilmembers want to meet, then a special meeting will be held, which would be via Zoom. It was apparent most Councilmembers preferred to hold the special meeting and it was mentioned that details will be forthcoming. PROCLAMATION: n/a GENERAL PUBLIC COMMENT OPPORTUNITY I11: Mayor Wick explained the process for giving public comment, and City Clerk Bainbridge said one person signed up to speak. Mr. John Wilkinson, Spokane Valley: spoke about an e-mail he previously sent to Council concerning his property and that he wants to put up a fence to help reduce noise, but with our Code's setback regulations in 22.70, this makes it extremely problematic and suggested there might be a gap in this section of the code around signalized intersections and setbacks. Mayor Wick said someone will be in contact with him regarding this issue. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Oct. 13, 2020, Request for Council Action Form Total: $3,860,002.75 b. Approval of Payroll for Pay Period Ending September 30, 2020: $534,096.17 c. Approval of September 15, 2020 Council Meeting Minutes, Study Session Format d. Approval of September 22, 2020 Council Meeting Minutes, Formal Format e. Approval of September 29, 2020 Council Meeting Minutes, Study Session Format f. Approval of Resolution 20-014 Declaring Dcsmct Property as Surplus It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 2. Second Reading Ordinance 20-012 Cable Code Amendment — Cary Driskell After City Clerk Bainbridge read the Ordinance title, it was moved by Deputy Mayor Peetz and seconded to approve Ordinance 20-012 amending chapter 3.65 SVMC relating to cable television franchises. Mr. Driskell gave a brief recap of this amendment, and said there have been no changes since Council heard the administrative report. There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 3. First Reading Ordinance 20-013 Nonconforming Use CTA 2020-0003 — Lori Barlow, Jenny Nickerson After City Clerk Bainbridge read the Ordinance title, it was moved by Deputy Mayor Peetz and seconded to advance Ordinance 20-013 to a second reading as proposed. Building official Nickerson briefly explained about residential uses in nonresidential zones and of the zoning classification. There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 4. First Reading Ordinance 20-014 Street Vacation STV 2020-0001 — Connor Lange After City Clerk Bainbridge read the Ordinance title, it was moved by Deputy Mayor Peetz and seconded to advance Ordinance #20-014 to a second reading at the October 27, 2020 Council meeting. Mr. Lange went through his PowerPoint presentation explaining the street vacation. There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 5. First Reading Ordinance 20-015 TDS Cable Franchise — Cary Driskell City Clerk Bainbridge read the title of Ordinance 20-015. City Attorney Driskell said once adopted, this will be consistent with the new cable code. It was moved by Deputy Mayor Peetz and seconded to suspend Regular Formal Council Meeting: 10-13-2020 Page 2 of 3 Approved by Council: DRAFT the rules and adopt the ordinance tonight. There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. GENERAL PUBLIC COMMENT OPPORTUNITY 121: Mayor Wick said the same rules apply to this public comment opportunity as with the first. There was one person who signed up to speak: Ms. Barb Howard, Spokane Valley: said she noted in the claim vouchers something about a work crew, and said she assumes that is the Sheriff's Office people who work on picking up garbage, and she asked why those costs are not included in the contract; she also mentioned the idea of taking bids for law enforcement from other places such as Liberty Lake or the City of Spokane and said she feels we are not getting what we are paying for. ADMINISTRATIVE REPORTS: 6. 2021 Preliminary Budget — Mark Calhoun As required by RCW 35A.33.050, City Manager Calhoun, via his PowerPoint, submitted the proposed 2021 preliminary budget; he stated that this focus will be more on concept than numbers and that tonight represents the fourth time to review and discuss the proposed 2021 budget; and that once the budget is adopted, Council will have had eight separate occasions including three public hearings to discuss this budget; he noted the draft tonight is the first draft and this will change as staff works toward finalization. He encouraged Council and others to read his budget message on page 1 as well as that of the Finance Director on subsequent pages. Mr. Calhoun stated that our City continues to be in excellent financial condition with strong reserves and responsibly managed operations and related costs, even in the midst of a recession. After Mr. Calhoun's presentation, there was brief discussion about the concerns with pavement preservation fund #311 and the estimated annual shortfall of $4 million. Councilmember Thompson mentioned the idea of a utility tax or other means to keep the city streets in good shape, and about actively pursuing a plan and engaging the community such as with a pavement preservation citizen committee. 7. Advance Agenda — Mayor Wick Councilmember Woodard mentioned he will be zooming in for next week's Council meeting. Councilmember Thompson asked to hear more about the fence situation and regulations mentioned during tonight's public comments. City Manager Calhoun said that staff will contact the man and let Council know the outcome. Mr. Driskell also noted that Mr. Wilkinson called him earlier and they talked and that he spoke with Building Official Nickerson and that staff is working on this issue. CITY MANAGER COMMENTS City Manager Calhoun noted there will be a virtual open house tomorrow at 6 p.m. for the development of park property; said the purpose of the open house is to gather suggestions from citizens to create a master plan for the future development of the former horse arena portion of Valley Mission Park; and he noted an email address for those interested in attending this Zoom meeting. Mr. Calhoun also mentioned the windstorm taking place now, and he asked if citizens see downed trees across roads or in parks or see downed power lines, to please call Crime Check at 456-2233, or if an emergency, to call 911. Mr. Calhoun said he spoke with the City's Street Superintendent who has a crew on -call tonight, and that if needed, we will get assistance from the Geiger crew tomorrow. It was moved by Councilmember Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:41 p.m. ATTEST: Ben Wick, Mayor Christine Bainbridge, City Clerk Regular Formal Council Meeting: 10-13-2020 Page 3 of 3 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 27, 2020 Department Director Approval: El Check all that apply: ['consent ❑ old business ® new business ❑ public hearing ❑ information ❑ Admin. Report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Second Reading Ordinance No. 20-013 Nonconforming Use Code Text Amendment — CTA-2020-0003 GOVERNING LEGISLATION: SVMC 17.80.150; SVMC 19.30.040; and SVMC 19.25; RCW 36.70A.106; and 36.70A.200; WAC 365-196-550 PREVIOUS COUNCIL ACTION TAKEN: Admin Reports 9-22-2020 and 10-6-2020; First Ordinance Reading 10-13-2020 BACKGROUND: The proposed amendment is a City -initiated code text amendment to chapter 19.25 SVMC. The amendment originally proposed was to prohibit the expansion of a nonconforming use onto adjacent lots and to clarify that residential uses located in nonresidential zones are permitted uses. The Planning Commission (Commission) review resulted in a proposal to modify the criteria to allow for expansion outside of the original property boundaries onto properties commonly owned at the time the use became nonconforming. After consideration at the October 6, 2020 the City Council further modified the criteria to allow for expansion onto properties that were under the same ownership and had the same zoning classification at the time of purchase. Additionally, CTA-2020-0003 included a proposed revision to Chapter 19.25 SVMC that identifies a residential structure in a nonresidential zone as a permitted structure not subject to the nonconforming use regulations. During the September 22, 2020 discussion council indicated concurrence on this section of the proposal. OPTIONS: Move to approve Ordinance no. 20-013 with or without further amendments, or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance No. 20-013 as proposed. BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Jenny Nickerson, MCP, Building Official, Community and Public Works Dept. ATTACHMENTS: A. Draft Ordinance No. 20-013 B. Planning Commission's Findings of Fact and recommendation C. Planning Commission Meeting Minutes: 7/23/2020, 8/13/2020, and 8/27/2020 D. Staff Report CTA-2020-0003 Draft CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 20-013 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON AMENDING CHAPTER 19.25 OF THE SPOKANE VALLEY MUNICIPAL CODE RELATED TO NONCONFORMING USES, AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley (City) previously adopted Title 19 of the Spokane Valley Municipal Code (SVMC) relating to zoning and land use regulations, and has made subsequent amendments from time -to -time as appropriate; and WHEREAS, such regulations are authorized pursuant to chapter 36.70A RCW; and WHEREAS, City staff have proposed amendments to the SVMC to amend chapter 19.25 SVMC to allow nonconforming uses to expand onto properties that were under the same ownership and had the same zoning classification at the time of purchase and to consider a residential use in a nonresidential zone as a permitted use not subject to the nonconforming use regulations; and WHEREAS, on July 21, 2020 the Washington State Department of Commerce was notified pursuant to RCW 36.70A.106, providing a notice of intent to adopt amendments to Spokane Valley development regulations; and WHEREAS, on July 23, 2020, the Planning Commission (Commission) held a study session; and WHEREAS, on July 24 and 31, 2020, notice of the Commission's public hearing was published in the Valley News Herald; and WHEREAS, on August 13, 2020, the Commission held a public hearing, received evidence, information, public testimony, and a staff report with a recommendation, followed by deliberations; and WHEREAS, on August 27, 2020, the Commission approved the findings and recommended that City Council adopt the amendments with the modifications proposed by the Commission; and WHEREAS, on September 22, 2020 and October 6, 2020, City Council reviewed the proposed amendments and Commission Findings and Recommendations; and WHEREAS, on October 13, 2020 City Council considered a first ordinance reading to adopt the proposed amendments; and WHEREAS, the amendments set forth below are consistent with the goals and policies of the City's Comprehensive Plan; and WHEREAS, chapter 19.25 SVMC as amended, bears a substantial relation to the public health, safety, welfare and protection of the environment. NOW, THEREFORE, the City Council of the City of Spokane Valley ordains as follows: Section 1. Purpose. The purpose of this Ordinance is to amend chapter 19.25 SVMC to allow nonconforming uses to expand onto properties that were under the same ownership and had the same zoning classification at the time of purchase, and to consider a residential use in a nonresidential zone as a permitted use not subject to the nonconforming use regulations. Ordinance 20-013 —Nonconforming Use Regulations Page 1 of 5 Draft Section 2. Findings and Conclusions. The City Council acknowledges that the Planning Commission conducted appropriate investigation and study, held a public hearing on the proposed amendments and recommends approval of the amendments. The City Council has read and considered the Planning Commission's findings. The City Council hereby makes the following findings: A. Growth Management Act Policies - Washington State Growth Management Act (GMA) provides that each city shall adopt a comprehensive land use plan and development regulations that are consistent with and implement the comprehensive plan. B. City of Spokane Valley Goals and Policies - The City of Spokane Valley has adopted goals and policies consistent with the GMA and adopted County -Wide Planning Policies, set forth below. LU-G1 Maintain and enhance the character and quality of life in Spokane Valley. LU-P5 Ensure compatibility between adjacent residential and commercial or industrial uses LU-P7 Protect residential neighborhoods from incompatible land uses and adverse impacts associated with transportation corridors. ED-G3 Balance economic development with community development priorities and fiscal sustainability. T-G2 Ensure that transportation planning efforts reflect anticipated land use patterns and support identified growth opportunities. T-P2 Consider neighborhood traffic and livability conditions and address potential adverse impacts of public and private projects during the planning, designing, permitting, and construction phases. C. Conclusions 1. The proposed amendments bear a substantial relation to public health, safety, welfare and protection of the environment. Allowing nonconforming uses to operate and expand on site, protects the interests of the current property owners and the investments made. Allowing nonconforming uses to expand to an adjacent lot having the same ownership and zoning classification as the lot at the time the use on the original lot became nonconforming, protects the long term interests of those property owners and promotes business retention. The rights and interests of the property owners are balanced against the limits on nonconforming uses on other neighboring properties because restricting the expansion of nonconforming uses outside of those properties commonly held at the time the use became nonconforming, ensures that future growth is consistent with the Comprehensive Plan and protects the interest of the surrounding properties. The proposed amendments recognize that nonconforming residential uses may be the best use of the property until the market supports the redevelopment of the property to either a commercial or industrial use and establishes a stable framework for the residential property owner to address the concerns of financial lenders. Ordinance 20-013 —Nonconforming Use Regulations Page 2 of 5 Draft 2. The proposed City -initiated Code text amendment is consistent with the City's adopted Comprehensive Plan and the approval criteria pursuant to SVMC 17.80.150(F). Section 3. Amendment. Chapter 19.25 SVMC is hereby amended as follows: 19.25.010 Applicability. A. Legal nonconforming uses and structures include: 1. Any use which does not conform with the present regulations of the zoning district in which it is located that was in existence and in continuous and lawful operation prior to the adoption of SVMC Title 19; 2. Any permanent structure in existence and lawfully constructed at the time of any amendment to SVMC Title 19, which by such amendment is placed in a zoning district wherein it is not otherwise permitted and has since been in regular and continuous use; 3. Any permanent structure lawfully used or constructed that was in existence at the time of annexation into the City and which has since been in regular and continuous use; 4. Existing legally established single-family residential structuresuses located in a nonresidential zoning district shall not be deemed nonconforming and shall be permitted as a legal structure. B. Structures or uses deemed nonconforming only pursuant to the SMA (Chapter 90.58 RCW) and the City SMP (Chapter 21.50 SVMC, Shoreline Regulations) shall comply with the provisions of SVMC 21.50.160. 19.25.020 Continuing lawful use of property. A. The lawful use of land at the time of passage of SVMC Title 19, or any amendments hereto, may be continued, unless the use is discontinued or abandoned for a period of 12 consecutive months; except that any nonconforming use discontinued as a result of foreclosure or judicial proceedings, including probate, shall be permitted to continue for a period not to exceed 24 months. The right to continue the nonconforming use shall transfer to all successive interests in the property. Discontinuance of a nonconforming use shall commence on the actual act or date of discontinuance. B. A nonconforming use that is abandoned or discontinued shall not be replaced with another nonconforming use. C. A nonconforming use which has not been abandoned or discontinued may be replaced with a conforming use or another nonconforming use when the use meets the following criteria: 1. The new use is not less conforming than the prior use. This determination shall be made by the city manager or designee; 2. The proposed use does not place a greater demand on transportation and other public facilities than the original use; and 3. The proposed use does not adversely impact the use of neighboring property. D. A nonconforming use in residential zones may be expanded only within the boundaries of the original lot and any adjacent lot having the same ownership and zoning classification as the lot at the time the use on the original lot became nonconforming, if: 1. The expanded use does not degrade the transportation level of service greater than the original use; 2. The expanded use does not adversely impact the use of neighboring property; Ordinance 20-013 —Nonconforming Use Regulations Page 3 of 5 Draft 3. Any transfer of ownership on adjacent lots was made concurrently with the transfer of ownership of the lot on which the nonconforming use is located as part of a single transaction; and 34. The expansion does not create additional development opportunities on adjacent lots that would not otherwise exist.-; and 4. The use is not a single-family residential use. E. A nonconforming use in a nonresidential zoning district may be expanded only within the boundaries of the original lot and any lot adjacent to the original lot, if; 1. The original lot and the "expansion" lot are in the same zoning district; 2. The expanded use does not degrade the transportation level of service greater that the original use; and 3. The expanded use does not adversely impact the use of neighboring property. EE. Residential lots made nonconforming relative to dimensional requirements shall be deemed conforming if the use is allowed in the respective zoning district. FG. Nonconforming uses that do not provide the required number of off-street parking spaces pursuant to current standards shall not be required to meet parking standards. G1. Any nonconforming use damaged by fire, flood, neglect, or act of nature may be replaced if: 1. Restoration of the use is initiated within 12 months; and 2. The damage represents less than 80 percent of market value. Ht. Any nonconforming use changed to a conforming use shall not be permitted to convert to a nonconforming use. 19.25.030 Nonconforming structures. A nonconforming structure may be expanded in accordance with the following: A. The expansion or alteration does not change the occupancy classification under adopted building codes; B. The expansion or alteration does not create additional nonconformity with respect to building setbacks or lot coverage; additions to nonconforming structures shall meet setbacks required within the zoning district; C. The number of dwelling units does not increase so as to exceed the number of dwelling units permitted within current regulations; D. Off-street loading and/or parking, stormwater facilities, and landscaping shall be provided for the alteration or expansion in accordance with Chapter 22.50 SVMC; and E. Nonconforming structures damaged by fire, flood, neglect, or act of nature may be replaced if: 1. Restoration of the structure is initiated within 12 months; and 2. The damage represents less than 80 percent of market value of the structure. Ordinance 20-013 —Nonconforming Use Regulations Page 4 of 5 Draft 19.25.040 Completion of permanent structures. Compliance with Chapter 19.25 SVMC shall not require changes to the plans, construction, or designated use of a structure for which: A. A building permit has been issued or a site plan approved by the City or county prior to incorporation of the City or the effective date of SVMC Title 19; or B. A substantially complete application for a building permit was accepted by the building official on or before the effective date of the SVMC Title 19; provided, that the building permit shall comply with all applicable regulations on the date that the application was filed and the building permit is issued within 180 days of the effective date of Chapter 19.25 SVMC. Section 5. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 6. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as provided by law. Passed by the City Council this 27th day of October, 2020. ATTEST: Ben Wick, Mayor Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 20-013 —Nonconforming Use Regulations Page 5 of 5 FINDINGS AND RECOMMENDATIONS OF THE SPOKANE VALLEY PLANNING COMMISSION CTA-2020-0003 Proposed Amendment to Spokane Valley Municipal. Code (SVMC) Pursuant to SVMC 17.80.150(E) the Planning Commission shall consider the proposal and shall prepare and forward a recommendation to the City Council following the public hearing. The following findings are consistent with the Planning Commission recommendation. Background: 1. Pursuant to RCW 36.70A.130, Spokane Valley adopted its 2016 Comprehensive Plan Update and updated development regulations on December 13, 2016, with December 28, 2016 as the effective date. 2. CTA-2020-0003 is a City -initiated text amendment to the SVMC, amending chapter 19.25 of the SVMC to prohibit the expansion of a nonconforming use onto adjacent lots and determine residential uses located in nonresidential zones are permitted uses, and to address other housekeeping items. 3. The Planning Commission held a properly noticed public hearing and conducted deliberations on August 13, 2020. The Commissioners voted 6-0 to recommend that the City Council adopt the amendment. Planning Commission Findings: 1. Compliance with SVMC 17.80.150(F) Approval Criteria a. The proposed text amendment is consistent with the applicable provisions of the Comprehensive Plan. Findings: The proposed amendment is supported by the Comprehensive Plan and is consistent with the following goals and policies: LU-G1 Maintain and enhance the character and quality of life in Spokane Valley. LU-P5 Ensure compatibility between adjacent residential and commercial or industrial uses LU-P7 Protect residential neighborhoods from incompatible land uses and adverse impacts associated with transportation corridors. ED-G3 Balance economic development with community development priorities and fiscal sustainability. T-G2 Ensure that transportation planning efforts reflect anticipated land use patterns and support identified growth opportunities. T-P2 Consider neighborhood traffic and livability conditions and address potential adverse impacts of public and private projects during the planning, designing, permitting, and construction phases. Conclusion: The proposed text amendment is supported by the Comprehensive Plan and consistent with the goals and policies. Findings and Recommendations of the Spokane Valley Planning Commission CTA-2020-0003 Page 1 of 2 b. The proposed amendment bears a substantial relation to public health, safety, welfare and protection of the environment. Findings: The proposed amendment bears substantial relation to public health, safety, welfare and protection of the environment. Allowing nonconforming uses to operate and expand onsite protects the interests of the current property owners and the investments made; allowing nonconforming uses to expand to an adjacent lot having the same ownership as the lot at the time the use on the original lot became nonconforming protects the long term interests of those property owners and promotes business retention; restricting the expansion of nonconforming uses outside of those properties commonly held at the time the use became nonconforming ensures that future growth is consistent with the comprehensive plan and protects the interest of the surrounding properties. The proposed amendment recognizes that nonconforming residential uses may be the best use of the property until the market supports the redevelopment of the property to either a commercial or industrial use and establishes a stable framework for the residential property owner to address the concerns of financial lenders. Conclusion: The proposed text amendment is consistent with Comprehensive Plan and bears a substantial relation to public health, safety, welfare, and protection of the environment. 2. Recommendation: The Spokane Valley Planning Commission therefore recommends the City Council approve CTA-2020- 0003 as amended. Attachment: Exhibit 1 — Proposed Amendment CTA-2020-0003 Approved this 27th day of August, 2020 Planning Commission Chairman ATTEST Marianne Lemons, Office Assistant Findings and Recommendations of the Spokane Valley Planning Commission CTA-2020-0003 Page 2 of 2 Regular Meeting Minutes Spokane Valley Planning Commission Council Chambers — City Hall July 23', 2020 I. Chair Johnson called the meeting to order at 6:00 p.m. The meeting was held remotely via ZOOM meeting. II. Commissioners, staff and audience stood for the pledge of allegiance. III. Administrative Assistant Taylor Dillard took roll and the following members and staff were present: Fred Beaulac, Joined At 6:25 pm Walt Haneke James Johnson Danielle Kaschmitter Tim Kelley Bob McKinley Sherri Robinson Erik Lamb, Deputy City Attorney Jenny Nickerson, Building Official Mike Basinger, Economic Development Manager Lori Barlow, Senior Planner Chaz Bates, Senior Planner Taylor Dillard, Administrative Assistant Marianne Lemons, Office Assistant There was a consensus from the Planning Commission to excuse Commissioner Beaulac from the meeting. IV. AGENDA: Commissioner Kaschmitter moved to approve the July 23, 2020 agenda as presented. There was no discussion. The vote on the motion was six in favor, zero against and the motion passed. V. MINUTES: Commissioner Kaschmitter moved to approve the amended June 11, 2020 minutes as presented. There was no discussion. The vote on the motion was six in favor, zero against and the motion passed. Commissioner Kaschmitter moved to approve the July 9, 2020 minutes as presented. There was no discussion. The vote on the motion was six in favor, zero against and the motion passed. VI. COMMISSION REPORTS: Chairman Johnson reported that he has continued to attend the Spokane County Human Rights Task Force meetings. There were no other reports. VII. ADMINISTRATIVE REPORT: Building Official Jenny Nickerson reminded the commissioners to drop off their yellow binders to City Hall so they can be used for the City Council packets. Ms. Nickerson also requested that the letter from applicant Jay Rambo regarding CPA-2020-0003 and the agency comments included for CTA-2020-0003 be removed from the Planning Commission Packet. They were included in error. VIII. PUBLIC COMMENT: There was no public comment. 1 07-23-2020 Planning Commission Minutes Page 2 of 4 IX. COMMISSION BUSINESS: a. Findings of Fact: 2020 Annual Comprehensive Plan Amendments Senior Planner Chaz Bates gave a presentation to the commission. He explained that there were two study sessions held on March 6, 2020 and June 11, 2020 regarding these amendments. The public hearing was held on June 25, 2020 and the Planning Commission deliberated on each amendment individually and came up with recommendations to be submitted to the City Council. The PIanning Commission voted to recommend approval of CPA-2020-0001, CPA-2020-0002, and CPA-2020-0006. The Planning Commission voted to recommend denial of CPA-2020-0003 and CPA-2020-0007. This item is being heard to formalize those findings and the Planning Commission vote on each amendment. Commissioner Kaschmitter moved to approve and forward to City Council the findings and recommendation of the Planning Commission for the proposed Comprehensive Plan amendments CPA-2020-0001, CPA-2020-0002, CPA-2020-0003, CPA-2020-0006, and CPA-2020-0007. There was no discussion. The vote on the motion was six in favor, zero against and the motion passed. b. Findings Of Fact: CTA-2020-0001, A proposed atnendment to Spokane Valley Municipal Code (SVMC) 19.180 Annexations Economic Development Manager Mike Basinger explained that the proposed amendment to the SVMC is to clarify the process and criteria to annex areas which are adjacent and contiguous to the City. It also ensures that the fiscal impacts of providing the facilities, utilities, services, and maintenance of the annexation areas are adequately considered prior to annexation. The process included a study session on June 11, 2020 and a public hearing on July 9, 2020. During the public hearing, the Planning Commission voted to recommend approval of the proposed change. This item is being heard to formalize those findings and the Planning Commission vote. Commissioner Kaschinitter moved to approve and forward to City Council the findings and recommendation of the Planning Commission for the proposed amendment CTA-2020-0001. There was no discussion. The vote on the motion was six in favor, zero against and the motion passed. c. Findings Of Fact: CTA-2020-0002, A proposed amendment to SVMC 19.90 Essential Public Facilities Senior Planner Lori Barlow stated that this proposed amendment is to prohibit locally significant Essential Public Facilities (EPF) in residential zones and allow EPF's in the Mixed -Use zone. The process included a study session on June 11, 2020 and a public hearing on July 9, 2020. The Planning Commission voted to recommend approval of the proposed change. This item is being heard to formalize those findings and the Planning Commission vote. Commissioner Kasehmitter moved to approve and forward the City Council the findings and recommendations of the Planning Commission for proposed amendment CTA-2020-0002. 2 07-23-2020 Planning Commission Minutes page 3 of 4 There was no discussion. The vote on the motion was six in favor, zero against and the motion passed. d. Study Session: CTA-2020-0003, Nonconforming Use Code Text Amendment Senior Planner Lori Barlow gave the Commission a presentation explaining that Chapter 19.25 of the SVMC regulates nonconforming uses and structures and defines what is considered a legal nonconforming use or structure. According to the municipal code, nonconforming uses are uses or structures that were legally permitted under the applicable regulations at the time the use or structure came into existence and began lawful operations but subsequent changes or amendments to the zoning regulations occurred and made the use or structure nonconforming. Under this section of the municipal code, these nonconforming uses are allowed to continue and are subject to regulations of this chapter. The chapter also outlines the circumstances that a nonconforming use can be expanded. There are two reasons that the City has been prompted to look at this item. The first reason is regarding single family residential uses in a non-residential zoning district. In the applicability section of SVMC 19.25.010(4) states that existing legally established single- family residential uses located in a nonresidential zoning district are defined as a legal nonconforming use or structure. According to SVMC 19.25.030(E), if a structure is damaged by fire, flood, neglect, or act of nature more than eighty percent of the market value, it may not be rebuilt. This notation in the municipal code is causing problems for residents to get financing to either refinance a current mortgage or get a new mortgage. Banks want to make sure that they can retain their value in the event of a disaster. Staff is proposing to make a change to item four of the applicability regulation that states "existing legally established single-family residential uses located in a nonresidential zoning district shall not be deemed nonconforming and shall be permitted as a legal use." Commissioner Beaulac joined the meeting at 6:25 pin. Ms. Barlow continued that the second reason that has prompted the code text amendment is regarding the ability for property owners to expand nonconforming uses. The current regulations state that nonconforming uses can be expanded within the boundaries of the original lot and any lot adjacent to the original lot if they meet all eriteria laid out in the code. Staff is proposing to remove the language from the code allowing expansion onto adjacent lots. Nonconforming uses will continue to be allowed to expand only within the confines of the boundaries of the original lot. Commissioner Haneke asked if a nonconforming use is only allowed to expand one time onto an adjacent lot. Ms. Barlow answered that staff interpretation would be that owners are limited to expand only one time onto an adjacent lot. However, this isn't a situation that has come up for review yet. The proposed amendment would limit expansions to only occur on the confines of the original lot and would prohibit expansion onto any adjacent locations. Commissioners Haneke and McKinley expressed concern over the change because it would limit businesses from growing. It's substantially less expensive to expand than relocate and relocation could be outside of the City limits. Commissioner Haneke asked how many nonconforming residential units there are within the City limits. Ms. Barlow stated that she will try to get that data from the GIS analyst for the next meeting. 3 07-23-2020 Planning Commission Minutes Page 4 of 4 Deputy City Attorney Erik Lamb mentioned that this will also apply to all mining operations, Currently in the code, all mining within the City limits is considered a nonconforming use because mining really isn't appropriate within an urban setting. However, under the current regulations mining can be expanded onto adjacent properties if the owners purchase the land. This change will eliminate that ability. X. GOOD OF THE ORDER: Commissioner Beaulac apologized for being late to the meeting. Commissioner Haneke and Commissioner Kaschmitter thanked staff for their hard work. XI. ADJOURNMENT: Commissioner McKinley moved to adjourn the meeting at 6:54 pm. The vote on the motion was seven in favor, zero against, and the motion passed. James Johnson, Chair Date signed Deanna Horton, Secretary 4 Regular Meeting Minutes Spokane Valley Planning Commission Council Chambers — City Hall August 13, 2020 I. Chair Johnson called the meeting to order at 6:00 p.m. The meeting was held remotely via ZOOM meeting. H. Commissioners, staff and audience stood for the pledge of allegiance. III. Administrative Assistant Taylor Dillard took roll and the following members and staff were present: Fred Beaulac Walt Haneke James Johnson Danielle Kaschmitter, absent Tim Kelley Bob McKinley Sherri Robinson Erik Lamb, Deputy City Attorney Jenny Nickerson, Building Official Lori Barlow, Senior Planner Connor Lange, Planner Taylor Dillard, Administrative Assistant Marianne Lemons, Office Assistant There was a consensus from the Planning Commission to excuse Commissioner Kaschmitter from the meeting. IV. AGENDA: Commissioner Beaulac moved to approve the August 13, 2020 agenda as presented. There was no discussion. The vote on the motion was six in favor, zero against and the motion passed, V. MINUTES: Commissioner McKinley moved to approve the amended July 23, 2020 minutes as presented with one change to page 3 paragraph 7 sentence 2 to read: "It's substantially less expensive to expand than relocate and relocation could be outside of the City limits," There was no discussion. The vole on the motion was six in favor, zero against and the motion passed. VI. COMMISSION REPORTS; Chair Johnson reported that he continues to attend the Human Rights Task Force meetings. He also informed the Planning Commission that he attended the City Council meeting on August 4, 2020 and they came to a consensus to approve all of the Comprehensive Plan amendments that were submitted. VII. ADMINISTRATIVE REPORT: There was no administrative report. VIII. PUBLIC COMMENT: There was no public comment. IX. COMMISSION BUSINESS: 1 08-13-2020 Planning Commission Minutes Page 2 of 5 a. Public Hearing: CTA-2020-0003, Proposed amendment to Spokane Valley Municipal Code (SVMC) Chapter 19.25, Nonconforming Uses and Structures The Public Hearing was opened at 6:09 pm. Senior Planner Lori Barlow gave the Commission a presentation explaining that Chapter 19.25 of the SVMC regulates nonconforming uses and structures and defines what is considered a legal nonconforming use or structure. According to the municipal code, nonconforming uses are uses or structures that were legally permitted under the applicable regulations at the time the use or structure came into existence and began lawful operations but subsequent changes or amendments to the zoning regulations occurred and made the use or structure nonconforming. Under this section of the municipal code, these nonconforming uses are allowed to continue and are subject to regulations of this chapter. The chapter also outlines the circumstances that a nonconforming use can be expanded. This item was presented to the Commission as an administrative report on July 23, 2020 and proper noticing has been done for the public hearing. An environmental review has been conducted and it concluded that there would be no environmental impacts if this code text amendment were approved. Ms. Barlow explained that there are two reasons that the City has been prompted to look at this item. The first reason is regarding single family residential structures in a non- residential zoning district. The applicability section of SVMC 19.25.010(4) states that existing legally established single-family residential structures located in a nonresidential zoning district are defined as a legal nonconforming use or structure. According to SVMC 19.25.030(E), "if a structure is damugcd b}afire, flood, neglect, or act of nature more than eighty percent of the market value, it may not be rebuilt." This notation in the municipal code causes problems for residents to get financing to either refinance a current mortgage or get a new mortgage. Banks want to make sure that they can retain their value in the event of a disaster. Staff is proposing to make a change to item four of the applicability regulation that states "existing legally established single-family residential structures located in a nonresidential zoning district shall not be deemed nonconforming and shall be permitted as a legal use." This change to the language removes these homes from being reviewed and regulated under the nonconforming use regulations. Ms. Barlow noted that there is a change in this language from the last meeting. Previously, the language read single-family residential "uses". That language has been updated to single-family residential "structures" to prevent additional nonconformities within zoning districts. A damaged single-family home cannot be replaced with a multifamily dwelling and cannot be subdivided for residential purposes. According to the City's GIS Department, there are approximately 190 single-family residential structures identified that will be affected by this change. Ms. Barlow continued that the second item that has prompted this code text amendment is regarding the ability for property owners to expand nonconforming uses. The current regulations state that nonconforming uses can be expanded within the boundaries of the original lot and any lot adjacent to the original lot if they meet all criteria laid out in the municipal code. Staff is proposing to remove the language from the municipal code allowing expansion onto adjacent lots. Nonconforming uses will continue to be allowed to expand within the confines of the boundaries of the original lot only. Commissioner Haneke asked if a property owner owns a lot adjacent to a nonconforming use prior to it being deemed nonconforming, would this change stop the business from being allowed to expand onto the second lot. Ms. Barlow answered that this change would prohibit 2 08-13-2020 Planning Commission Minutes Page 3 of 5 that expansion. Commissioner Haneke expressed that he would like the municipal code to allow expansion on adjacent properties that were owned by the same property owner prior to the nonconforming designation. Ms. Barlow explained that currently the municipal code defines the ability to expand into two categories: nonconforming uses in residential zones and nonconforming uses in non- residential zones. The existing language regarding residential zones states that property owners can expand to an adjacent lot if both lots were owned prior to the nonconforming designation. The language pertaining to nonresidential zones states that expansion could happen on an adjacent lot subject to specific criteria. The proposal is to eliminate the expansion criteria onto adjacent lots and limit expansion to the confines of the existing lot regardless of whether the property is residential or nonresidential. The public hearing was closed at 6: 48 PM Commissioner McKinley expressed concern that this change could cause businesses to leave the City limits if they are unable to expand in their current location and need additional space. He feels that businesses should be allowed to expand rather than forcing them to relocate. Commissioner Kelley expressed that he feels that residential and nonresidential should be treated equally within the code. Ms. Barlow responded that residential and nonresidential are reviewed differently. The proposed change to residential would allow legal nonconforming single-family residences to continue and expand under the regulations. Businesses would need to comply and expansion would only be allowed within the confines of their existing lot or they would have to relocate their business to a location that is zoned properly for their business use. The logic for this difference is based on the market dictating when those residential uses will become more valuable as commercial or industrial. A pocket of residences isn't going to change until the market creates an opportunity where there is a significant value in making adjustment to the property. Staff wants to make sure that the municipal code does not create a burden on the single-family home property owners causing them to be unable to refinance or sell their property. There was consensus from the Commission regarding approval of the change to the residential portion of the municipal code that protects homeowners of legal nonconforming structures. Chairman Johnson clarified that the primary concern of the Commission is that this change will limit a property owner that owns an adjacent property to a nonconforming use to utilize that property as expansion for the nonconforming business. He asked if there should be a time limitation on their ability to expand onto that property. Commissioner Haneke responded that he feels the property owners should be allowed to maintain the expansion ability for as long as they own the property (if the property was purchased prior to the nonconforming designation). However, if the property is sold it would lose that possibility. He would like to see this change apply to both residential and nonresidential, There was lengthy discussion regarding how to make these changes to the code text. Deputy City Attorney Erik Lamb presented an updated draft code based on the conversation updating Chapter 19.25.020(D) to state the following: 3 08-13-2020 Planning Commission Minutes Page 4 of 5 D. A nonconforming use in-Pes-identiakenes may be expanded only within the boundaries of the original lot and any adjacent lot having the same ownership as the lot at the time the use on the original lot became conforming, if 1. The expanded use does not degrade the transportation level of service greater than the original use; 2. The expanded use does not adversely impact the use of neighboring property; 3. Any transfer of ownership on adjacent lots was made concurrerrtlp with the transfer of ownership of the lot on which the nonconforming use is locates as part of a single transaction; and 4. The expansion does not create additional development opportzmities on adjacent lots that would not otherwise exist; and 5. The use is not a single-family residential use. Section 19.25.020(E) will be removed from the code in its entirety. The Commission came to a consensus regarding these changes. Chairman Johnson moved to recommend approval of CTA-2020-0003 including the changes to Section 19.25.010(4) regarding single firmily residential structures, the addition of line item five in Chapter 19,25.020(D) and removing Chapter 19.25.020(E). There was no discussion. The vote on the motion was six in favor, zero against and the motion passed, Chairman Johnson moved to take a ten-minute break. The vote on the motion was six in favor, zero against and the motion passed. b. Study Session: STV-2020-0001, A proposed street vacation of a portion of Desmet Court between Indiana and Flora Planner Connor Lange gave the Commission a presentation regarding STV-2020-0001, a privately initiated street vacation for a portion of Desmet Court. He explained that the City received the application on May 28, 2020 from Hanson Industries requesting to vacate 220 feet of Desmet Court. The proposed vacation in located between Indiana Avenue (west), Flora Road (east), I-90 (north) and adjacent to three parcels. The total area to be vacated is approximately 12,847 square feet. The proposed vacation will reduce the length of Desmet Court by 220 feet and dedicate a new cul-de-sac to serve the public. The reduced length of Desmet Court will reduce City maintenance costs of snow removal and repaving. The vacation will allow maximum use of abutting properties because parcels 45131.0507, 45131.0509 and 45131.0510 owned by Hanson Industries; which accounts for the majority of ownership along Desmet Court. Commissioner Beaulac asked about comments received from the utility companies. Mr. Lange answered that there are utilities located in the border easement and rights -of -way. The applicant is aware they will have to pay to have all of these relocated to the new cul-de-sac. This will be a condition of approval for the street vacation. Commissioner Haneke expressed that his company is working on the construction on. Desmet and he has been involved in discussions regarding possible future development. He asked if he needed to recuse himself from discussion on this matter. Chairman Johnson answered that he should recuse himself if he feels that his involvement in the project would cause him not to consider this matter equably and fairly. Commissioner Haneke responded that he feels he 4 08-13-2020 Planning Commission Minutes Page 5 of 5 can consider this matter fairly and equably but he did want to make sure that the Commission was aware of the possible conflict. X. GOOD OF THE ORDER: Commissioner Beaulac stated that he works for the US Census Bureau and encouraged everyone to send in their census reports and to be helpful to any of the Census agents. Commissioner Robinson thanked the staff and the Commission for all their work on these matters. XI. ADJOURNMENT: Commissioner Kelley moved to adjourn the meeting at 8:12 p. m. The vote on the motion was six in favor, zero against, and the motion passed. James Johnson, Chair Date signed Deanna Horton, Secretary 5 Regular Meeting IVlinntes Spokane Valley Planning Commission Council Chambers — City Hall August 27, 2020 I. Chair Johnson called the meeting to order at 6:00 p.m. The meeting was held remotely via ZOOM meeting. H. Commissioners, staff and audience stood for the pledge of allegiance. III. Administrative Assistant Taylor Dillard took roll and the following members and staff were present: Fred Beaulac Walt Haneke James Johnson Danielle Kaschmitter, absent Tim Kelley Bob McKinley Sherri Robinson Erik Lamb, Deputy City Attorney Jenny Nickerson, Building Official Lori Barlow, Senior Planner Connor Lange, Planner Taylor Dillard, Administrative Assistant Marianne Lemons, Office Assistant There was a consensus from the Planning Commission to excuse Commissioner Kaschmitter from the meeting. IV. AGENDA: Commissioner Robinson moved to approve the August 27, 2020 agenda as presented. There was no discussion. The vote on the motion was six in favor, zero against and the motion passed. V. MINUTES: Commissioner Beaulac moved to approve the August 13, 2020 minutes as presented There was no discussion. The vote on the motion was six in favor, zero against and the motion passed, VI. COMMISSION REPORTS: Chair Johnson reported that he continues to attend the Human Rights Task Force meetings. VII. ADMINISTRATIVE REPORT: Building Official Jenny Nickerson stated that the Council Chamber windows of City Hall will be lit up with purple and gold lights to commemorate the 100`h anniversary of "Women's Right To Vote," VIII. PUBLIC COMMENT: There was no public comment. IX. COMMISSION BUSINESS: 08-27-2420 Planning Commission Minutes Page 2 of 4 a. Findings Of Fact: CTA-2020-0003, Proposed Amendment To Spokane Valley Municipal Code (SVMC) Chapter 19.25, Nonconforming Uses and Structures Senior Planner Lori Barlow requested approval of the findings of fact from the meeting held on August I3, 2020 regarding the proposed amendment to the SVMC regarding nonconforming uses and structures. This document will formalize the Planning Commission's actions and the recommendation will be submitted to the City Council for approval. Chairman Johnson moved to approve the Findings of Fact as presented. There was no discussion. The vote on the motion was six in favor, zero against and the motion passed. b. Public Hearing: STV-2020-0001, A proposed street vacation of a portion of Desmet Court between Indiana and Flora Commissioner Haneke recused himself from this due to a conflict of interest as his company is involved in the project. He was placed in the Zoom waiting room for the duration of the agenda item. The public hearing was opened at 6:11 p.m. Planner Connor Lange gave the Commission a presentation regarding STV-2020-0001, a privately initiated street vacation for a portion of Desmet Court. He explained that the City received the application on May 28, 2020 from Hanson Industries requesting to vacate 220 feet of Desmet Court. A study session was held on this request on August 13, 2020. The proposed vacation is located between Indiana Avenue (west), Flora Road (east), I-90 (north) and adjacent to three parcels. The total area to be vacated is approximately 12,847 square feet. The proposed vacation will reduce the length of Desmet Court by 210 feet and dedicate a new cul-de-sac to serve the public. The reduced length of Desmet Court will reduce City maintenance costs of snow removal and repaving. The vacation proposal will not impact circulation of City streets because there is no right-of-way available for a future connection to Flora Road to the east. The vacation will allow maximum use of abutting properties because parcels 45131.0507, 45131.0509 and 45131.0510 are all owned by Hanson Industries. The public hearing meets all of the notification requirements: posted in three places, published in the Valley Herald twice, written notice sent out to abutting property owners immediately along Desmet Court and signs posted at each end of the proposed vacation area. The request meets all of the SVMC criteria of approval for a street vacation. The site contains utility improvements (cable, internet, sewer, gas, and power). The utility companies all provided comments addressing the existence of these utilities and requesting they be relocated to the new cul-de-sac at the time of dedication. Staff has informed the applicants that this work will have to be done at their expense. Planner Connor expressed that staff recommends approval of this request subject to conditions I 11 outlined in pages five and six of the staff report. Chairman Johnson asked about compensation from the developers. Planner Lange responded that there has not been any conversation about compensation but staffs determination would be not to request such since the developers are required to dedicate a new cul-de-sac. Chair Johnson asked if anyone from the public wished to testify. 2 08-27-2020 Planning Commission Minutes Page 3 of 4 Todd Whipple, Whipple Consulting Engineers: Mr. Whipple commented that the property is going to be purchased by Lance Douglass who owns the apartment project under construction to the north of the property. He plans to build additional apartments on these parcels. Mr. Whipple also mentioned that all of this basin drains into the large pond on the property. During discussions with Chad Riggs in Development Engineering, it was determined that the size of the pond could be reduced based on new standards that are in place. He requested that the Planning Commission recommend approval of the street vacation to City Council. Commissioner Robinson asked for clarification regarding reducing the pond size. Mr. Whipple responded that when this project was originally created, the guidelines for stormwater management required ponds to be 40% bigger than they needed to be. Those guidelines have now been adjusted and the changes allow for more developed land area. The public hearing was closed at 6:28 p. rn. Chairman Johnson moved to recommend approval of the proposed street vacation for Desmet Court to the City Council subject to staff conditions. There was no discussion. The vote on the motion was five in favor, zero against and the motion passed. Commissioner Haneke rejoined the meeting. C. Study Session: CTA-2019-0005, A proposed amendment to Title 20, Subdivisions Planner Connor Lange gave a staff presentation. He explained that the Revised Code of Washington (RCW) 58.17 provides the state requirements for subdivisions and Title 20 of the SVMC provides the local standards for processing subdivisions. Local jurisdictions can incorporate their own additional processes regarding short subdivisions (9 or fewer lots) but state law outlines the regulations regarding long subdivisions (10 or more lots). Changes have been made to the RCW in recent years and the City needs to update their code to reflect those changes and requirements. Planner Lange outlined the current processes for short/long subdivisions and preliminary/final plat alternations. He also explained scenarios an applicant might need to do a plat alteration. Commissioner Haneke asked about the regulations regarding bonding of projects. Planner Lange answered that the City doesn't generally enter into performance bonds for completion of a project. The City requires all improvements to be completed prior to recording of final plats. But the City does utilize warranty bonds for projects that have been completed and are in the warranty stage. Deputy City Attorney Lamb clarified that the City's street standards outline when a performance bond can be used. Planner Lange explained general design requirements and criteria staff uses when analyzing proposed plats that are submitted. This includes the design, shape, size, and orientation of the lots, lot arrangement, block dimensions, access, adequate public domestic water supply, stormwater run-off and utility easements. He explained that a formal study session will be held at the next Planning Commission meeting that will outline all proposed code text language. 3 08-27-2020 Planning Commission Minutes Page 4 of 4 X. GOOD OF THE ORDER: Commissioner McKinley, Beaulac, and Robinson all thanked the staff for a well-done presentation. Commissioner Kelley expressed frustration with the lack of adherence to Robert's Rules of Order during previous Planning Commission meetings. M. ADJOURNMENT: Commissioner Haneke moved to adjourn the meeting at 7:15 p.m. The vote on the motion was six in favor, zero against, and the motion passed. James Johnson, Chair Date signed Deanna Horton, Secretary 4 Spokane COMMUNITY AND PUBLIC WORKS BUILDING & PLANNING STAFF REPORT AND RECOMMENDATION TO THE PLANNING COMMISSION CTA-2020-0003 STAFF REPORT DATE: August 4, 2020 HEARING DATE AND LOCATION: August 13, beginning at 6:00 p.m.; Due to the restrictions on public gatherings arising from the covid-19 outbreak, and pursuant to Governor Inslee's Stay Home, Stay Healthy Proclamation (No. 20-25) and Proclamation 20-28 (and associated extensions), this hearing will be conducted remotely using web and telephone conference tools. A link to the Zoom meeting will be provided on the agenda and posted to the City's webpage: www.spokanevalley.org/planningcominission. Proposal Description: A city -initiated code text amendment (CTA) to chapter 19.25 of the Spokane Valley Municipal Code (SVMC) to prohibit the expansion of a nonconforming use onto adjacent lots, determine residential uses located in nonresidential zones are permitted uses, and other housekeeping items. APPROVAL CRITERIA: Spokane Valley Comprehensive Plan, SVMC 17.80.150, 19.30.040. SUMMARY OF CONCLUSIONS: Staff concludes that the proposed amendments to chapter 19.25 SVMC is consistent with the minimum criteria for review and approval, and consistent with the goals and policies of the Comprehensive Plan. STAFF CONTACT: Lori Barlow, AICP, Senior Planner. REVIEWED BY: Jenny Nickerson, Building Official. ATTACIIMENTS: Exhibit 1: Proposed Amendment APPLICATION PROCESSING: Chapter 17.80 SVMC, Permit Processing Procedures. The following table summarizes the procedural steps for the proposal. Process Date Department of Commerce 60-day Notice of Intent to Adopt Amendment July 21, 2020 SEPA —DNS Issued July 24, 2020 Published Notice of Public Hearing: July 24 and 31, 2020 Background: Chapter 19.25 SVMC regulates nonconforming uses and structures. Appendix A Definitions of the SVMC defines a nonconforming use as, "A lot, use, building, or structure, which was legal when commenced or built, but which does not conform to subsequently enacted or amended regulations pursuant to Chapter 19.25 SVMC." Chapter 19.25 SVMC defines what is considered a legal nonconforming use or structure, then provides conditions for how a legal nonconforming use may continue and be expanded. Generally, if a use or structure was legally Staff Report and. Recommendation CTA-2020-0003 permitted under the applicable regulations at the time the use or structure came into existence and began lawful operations, the use or structure is considered a legal nonconforming use if the current regulations and amendments to regulations otherwise prohibit such use. See SVMC 19.25.010. Legal nonconforming uses are allowed to continue as is until the use is discontinued or abandoned for a period of 12 consecutive months. See SVMC 19.25.020. The City's nonconforming use regulations were adopted in 2007 by Ordinance No. 07-015 and modified by Ordinance Nos. 09-036, 10-016, and 10-023. Ordinance No. 16-018 repealed the development regulations as part of the 2016 Legislative Update and adopted updated titles, which included chapter 19.25 SVMC, although no substantial substantive changes were made at that time. The chapter was further modified by Ord. 17-004 with housekeeping items. The primary amendments occurred in Ordinance No. 10-016 in 2010, by allowing nonconforming uses to expand onto properties outside of the original boundaries of the use if certain criteria were met. However, allowing nonconforming uses to expand circumvents the intent of the comprehensive plan and zoning as the use becomes more invested at that location, rather than discontinuing the use, and moving to an appropriately zoned location. CTA 2020-0003 proposes to remove the criteria which allows for expansion outside of the original property boundaries, but allow expansion on site, subject to criteria. The language proposed rolls back the criteria and returns the development regulations to that language previously implemented prior to Ordinance No. 10-016. During the 2016 Legislative Update, minor changes were made in chapter 19.25 SVMC that provided that a residential use in a nonresidential zone was a legal nonconforming use. Previously, the language provided that residential uses in nonresidential zones "shall not be deemed nonconforming and shall be permitted as a legal use." The implication of the change to those residential uses is that if they are damaged by fire, flood, or neglect, and the damage represents more than 80% of market value of the structure, they may not be rebuilt. This has created a financing issue for affected single family homes. The language proposed returns the language to the previous verbiage and identifies the residential use as a permitted use not subject to the nonconforming use regulations. ANALYSIS: Currently legal nonconforming uses are allowed to continue indefinitely so long as operations are not abandoned or discontinued for more than 12 months, may be replaced with a conforming use or another nonconforming use and expanded onto adjacent lots, if certain criteria are met subject to the criteria in SVMC 19.25.020. Additionally, legally established single-family residential uses located in a nonresidential zone are subject to the regulations of chapter 19.25 SVMC. The proposed amendment: 1. Prohibits the expansion of a legal nonconforming use onto adjacent properties to protect the interests of property owners within the immediate area consistent with the zoning district. As noted above legal nonconforming uses are allowed to continue, be replaced by another nonconforming use, and even expand onto adjacent lots if several criteria are met. The purpose of nonconforming use regulations is generally to create a regulatory framework to allow a nonconforming use to continue operations with the intention that at some point the use will transition to a conforming use after the nonconforming use ceases. The Comprehensive Plan land use designation is the guide for future development, and over time it anticipates that the use will conform to the Plan. However, because the regulations allow for expansion on site, on adjacent lots, and the ability of a nonconforming use to transition to a different nonconforming use, it has been found that the nonconforming uses are not transitioning to appropriate zones, but growing and changing operations in those locations. The byproduct of these regulations has been continued investment in the sites, making it less likely that the use will transition to a conforming Page 2 of 5 Staff Report and Recommendation CTA-2020-0003 use consistent with the comprehensive plan, and encroachment of an incompatible use into adjacent areas. The City can cite two examples. The first example is the Hite Crane example. The previous use of the Hite Crane properties appears to have been a fence company with a contractors yard for product, vehicle and equipment storage. The business was operating on two parcels in an area zoned Corridor Mixed Use (CMU). Surrounding land uses included the Greenacres Middle School, single family uses and an older manufactured home park. CMU allows a range of commercial, limited light industrial uses, and residential uses. The fence company was nonconforming. The Hite Crane business purchased the two lots of the former fence company after it was determined to meet the criteria that would allow a different nonconforming use to begin operations, and then allowed to expand operations to the adjacent lot following the purchase. Pursuant to SVMC 19.20.015(F) the CMU allows for light manufacturing, retail, multifamily, and offices along major transportation corridors and provides that adjacent residential zones are protected through transitional standards. Although the CMU zoning district requires transitional regulations to offset the impacts of higher intensity uses on less intensive uses, they attempt to use setbacks and vegetation to create a buffer between the uses and preserve privacy. The standards cannot fully mitigate the impacts of fumes and noises from trucks and equipment. or noise from employees or customers and industrial vehicle traffic that affect the reasonable enjoyment of adjacent properties. The investment of the expansion decreases the likelihood that the nonconforming use will transition to a nonconforming use and increases the incompatibility with the existing land uses that are consistent with the intent of the comprehensive plan. The second example involves property located at 11323 S. Dishtnan Mica Road. In 2014 the property owner requested a Nonconforming Use Determination (ADI-2014-0001) to allow recreational marijuana processing as a nonconforming use to replace the Industrial Supply and Rigging business that previously existed on the site as a nonconforming use. The decision determined that marij uana processing would be allowed to replace the existing nonconforming use at that location with the stipulation that processing would be limited to cutting and bagging marijuana. In 2017 a second determination was requested (ADI-2017-0001) to determine if the nonconforming use rights of the property would include marijuana growing and carbon dioxide processing, in addition to the marij uana processing currently allowed. The request was denied. While the example doesn't speak to an expansion of the use to adjacent properties, it does identify how a nonconforming use is replaced by a new nonconforming use, and how the use continues to grow outside of the intent of the zoning district. At the time the initial determination was made, the carbon dioxide processing was not the typical form of processing. Over time, carbon dioxide processing became a more typical method, and as a result the business owner requested to expand the use. It was determined that several public safety risks were associated with that type of processing, and that the growing operation may also present issues not anticipated by the code. As a result the request was denied, and the nonconforming use was limited by the decision of AD1-2014-0001. The example highlights how original nonconforming properties can evolve into new nonconforming uses, how the changing land use trends are absorbed into the community, and how continued investment in the property continues the likelihood of future nonconforming uses that are inconsistent with the Comprehensive Plan. Based on the current code, the regulations would allow a request to expand to adjacent properties, and if the criteria were met, the request would be approval. Page 3 of 5 Staff Report and Recommendation CTA-2020-0003 2. Determines legal nonconfonning single family residential uses in nonresidential zones to be permitted uses and not subject to the chapter 19.25 SVMC Nonconforming use regulations. The amendment recognizes that residential uses exist within the RC, IMU and I zones. The amendment recognizes that until the market determines that the value of those existing residences is great enough to warrant the redevelopment costs of the property that the residential uses Zvi 11 remain. At this point, adequate available land exists to provide for commercial and industrial uses that may not support the redevelopment of the land, and as a result it is anticipated that those nonconforming pockets of residential development will continue as residential. Until the market changes, the regulations create an unnecessary burden on the property owners that affects their ability to sell or refinance the property. The primary issue impacting the property stems from the regulation that restricts the rebuilding of the property if it is damaged to an extent that is greater than 80% of the market value of the property. This creates uncertainty for financial lenders knowing that damages could determine if the use could be rebuilt or continue as residential. It additionally creates a situation where the property could remain vacant subsequent to damages if a residence could not be rebuilt, and the market is not ready to absorb the cost of redeveloping other immediate residential properties in order to aggregate an adequately sized parcel. The purpose of the amendment is to establish a stable regulatory framework allowing nonconforming residential uses to continue until the market supports the redevelopment of the residential property. Between the study session and public hearing, staff identified a minor change to clarify that while such uses are allowed to allow rebuilding damaged homes, further subdivision of the land is not allowed since it further expands and amplifies the nonconformity of the use. A. FINDINGS AND CONCLUSIONS SPECIFIC TO THE MUNICIPAL CODE TEXT AMENDMENT 1. Compliance with Title 17 (General Provisions) of the Spokane Valley Municipal Code Findings: SVMC 17.80.150(F) Municipal Code Text Amendment Approval Criteria The City may approve a Municipal Code Text amendment if it finds that: i. The proposed text amendment is consistent with the applicable provisions of the Comprehensive Plan: Staff Analysis: The proposed amendment is supported by the Comprehensive Plan and is consistent with the following Comprehensive goals and policies: LU-G1 Maintain and enhance the character and quality of life in Spokane Valley. LU-P5 Ensure compatibility between adjacent residential and commercial or industrial uses LU-P7 Protect residential neighborhoods from incompatible land uses and adverse impacts associated with transportation corridors. ED-G3 Balance economic development with community development priorities and fiscal sustainability. T-G2 Ensure that transportation planning efforts reflect anticipated land use patterns and support identified growth opportunities. Page 4 of 5 Staff Report and Recommendation CTA-2020-0003 T-P2 Consider neighborhood traffic and livability conditions and address potential adverse impacts of public and private projects during the planning, designing, permitting, and construction phases. ii. The proposed amendment bears a substantial relation to public health, safety, welfare, and protection of the environment: Staff Analysis: The proposed amendment bears substantial relation to public health, safety, welfare and protection of the environment. Allowing nonconforming uses to operate and expand onsite protects the interests of the property owners and the investments made; restricting the expansion to those properties on site ensures that future growth is consistent with the comprehensive plan and protects the interest of the surrounding properties. The proposed amendment recognizes that nonconforming residential uses may be the best use of the property until the market supports the redevelopment of the property to either a commercial or industrial use and establishes a stable framework for the residential property owner to address the concerns of financial lenders. b. Conclusion(s): The proposed text amendment is consistent with the approval criteria contained in the SVMC 17.80.150(F). 2. Finding and Conclusions Specific to Public Comments a. Findings: No public comments have been received to date. b. Conclusion(s): Adequate public noticing was conducted for CTA-2020-0003 pursuant to adopted public noticing procedures. 3. Finding and Conclusions Specific to Agency Comments a. Findings: The City has not received any agency comments to date. b. Conclusion(s): No concerns noted. B. CONCLUSION For the reasons set forth in Section A the proposed code text amendment to prohibit the expansion of legal nonconforming uses onto adjacent properties, determine that legally permitted residential uses located in nonresidential zones are permitted uses, and other housekeeping items is consistent with the requirements of SVMC 17.80.150(F) and the Comprehensive Plan. Page 5 of 5 Exliibit 1 Draft Draft Chapter 19.25 NONCONFORMING USES AND STRUCTURES Sections: 19.25.010 Applicability. 19.25.020 Continuing lawful use of property. 19.25,030 Nonconforming structures. 19.25.040 Completion of permanent structures. 19.25.010 Applicability. A. Legal nonconforming uses and structures include: 1. Any use which does not conform with the present regulations of the zoning district in which it is located that was in existence and in continuous and lawful operation prior to the adoption of SVMC Title 19; 2, Any permanent structure in existence and lawfully constructed at the time of any amendment to SVMC Title 19, which by such amendment is placed in a zoning district wherein it is not otherwise permitted and has since been in regular and continuous use; 3. Any permanent structure lawfully used or constructed that was in existence at the time of annexation into the City and which has since been in regular and continuous use; 4. Existing legally established single-family residential userstructures located in a nonresidential zoning district shall not be deemed noncontormine. and shall be permitted as a lcaal usestructure. B. Structures or uses deemed nonconforming only pursuant to the SMA (Chapter 90.58 RCW) and the City SMP (Chapter 21.50 SVMC, Shoreline Regulations) shall comply with the provisions of SVMC 21.50,160, (Ord. 16-018 6 (Att. B) 2016), 19.25.020 Continuing lawful use of property. A. The lawful use of land at the time of passage of SVMC Title 19, or any amendments hereto, tnay be continued, unless the use is discontinued or abandoned for a period of 12 consecutive months; except that any nonconforming use discontinued as a result of foreclosure or.judicial proceedings, including probate, shall be permitted to continue for a period not to exceed 24 months. The right to continue the nonconforming use shall transfer to all successive interests in the property. Discontinuance of a nonconforming use shall commence on the actual act or date of discontinuance. B. A nonconforming use that is abandoned or discontinued shalt not be replaced with another nonconforming use. C. A nonconforming use which has not been abandoned or discontinued may be replaced with a conforming use or another nonconforming use when the use meets the following criteria: 1. The new use is not less conforming than the prior use, This determination shall be made by the city manager or designee; 2. The proposed use does not place a greater demand on transportation and other public facilities than the original use; and 3. The proposed use does not adversely impact the use of neighboring property. D. A nonconforming use i-resicletxiul zime4-may be expanded only within the boundaries of the original lot mid any - adjacent lot hawing tl c same ownership as the -let at the time the use on the original lot became nonconforming, if: 1. The expanded use does not degrade the transportation level of service greater than the original use; 2, The expanded use does not adversely impact the use of neighboring property; CTA-2020-0003 Page 1 July 13, 2020 Draft 3. Any transfer of ownership on adjacent lots was made concurrently with the transfer of ownership of the lot on which the nonconforming use is located as part of a single transaction; and 4. The expansion does not create additional development opportunities on adjacent lots that would not otherwise exist. E. A-r e n-lea g nfe :,r. ,eja-1 z ri:-trict may be cap 4le4*1n y-* 4thin the-l*aundaries o-thy adjec-eNt to the original lot. il: 1. `1"h o.�igi„tH ~ d Lhc ..c xrnsion" lot arc in the scum zoning district: 2. "fhe ll ntlet ,._•., �toc rn-degrade fhe-transpe+1t44on level of service greater than the original use: 7+td 3-.The ndyd_use.r,.., ...,._tdve.,__.,_y.._im act-thrtr,eofncivhborineproperly. F. Residential lots made nonconforming relative to dimensional requirements shall be deemed conforming if the use is allowed in the respective zoning district, G. Nonconforming uses that do not provide the required number of off-street parking spaces pursuant to current standards shall not be required to meet parking standards, H. Any nonconforming use damaged by fire, flood, neglect, or act of nature may be replaced if: 1. Restoration of the use is initiated within 12 months; and 2, The damage represents less than 80 percent of market value. 1. Any nonconforming use changed to a conforming use shall not be permitted to convert to a nonconforming use. (Ord. 17-004 § 3, 2017; Ord. 16-018 § 6 (Att. B), 2016), 19.25.030 Nonconforming structures. A nonconforming structure tnay be expanded in accordance with the following: A. The expansion or alteration does not change the occupancy classification under adopted building codes; B. The expansion or alteration does not create additional nonconformity with respect to building setbacks or lot coverage; additions to nonconforming structures shall meet setbacks required within the zoning dint ict; C. The number of dwelling units does not increase so as to exceed the number of dwelling units permitted within current regulations; D, Off-street loading and/or parking, stormwater facilities, and landscaping shall be provided for the alteration or expansion in accordance with Chapter 22,50 SVMC; and E. Nonconforming structures damaged by fire, flood, neglect, or act of nature may be replaced if: 1. Restoration of the structure is initiated within 12 months; and 2. The damage represents less than 80 percent of market value of the structure. (Ord. 16-018 § 6 (Att. B), 2016). 1.9.25.040 Completion of permanent structures. Compliance with Chapter 19.25 SVMC shall not require changes to the plans, construction, or designated use ofa structure for which: A. A building permit has been issued or a site plan approved by the City or county prior to incorporation of the City or the effective date of SVMC Title 19; or CTA-2020-0003 Page 2 July 13, 2020 Draft B. A substantially complete application for a building permit was accepted by the building official on or before the effective date of the SVMC Title 19; provided, that the building permit shall comply with all applicable regulations on the date that the application was filed and the building permit is issued within 180 days of the effective date of Chapter 19.25 SVMC. (Ord. 16-018 § 6 (Att. B), 2016). CIA-2020-0003 Page 3 July 13, 2020 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 27, 2020 Department Director: Check all that apply: ❑ consent n old business ® new business n public hearing ❑ information n admin. report n pending legislation AGENDA ITEM TITLE: Second Reading of Proposed Ordinance 20-014 — Street Vacation of Desmet Court GOVERNING LEGISLATION: Spokane Valley Municipal Code (SVMC) 22.140; Revised Code of Washington (RCW) 35A.47.020 and RCW 35.79 PREVIOUS ACTION TAKEN: At the July 28, 2020 City Council meeting, a public hearing date was set with the Planning Commission for August 27, 2020. On September 29, 2020, City Council heard an administrative report on the proposed street vacation. On October 13, 2020, City Council voted to forward Ordinance 20-014 to a second reading. BACKGROUND: The City received an application on May 28, 2020 from Hanson Industries, the owner of the adjacent properties, requesting a street vacation of 210-feet of Desmet Court. The total area to be vacated for Desmet Court is approximately 12,847 square feet. The right-of-way width is 48-feet and increases to 95-feet wide at a cul-de-sac. Upon vacation, right-of-way immediately west along Desmet to terminate in a cul-de-sac will be dedicated to the City. The property owner is making a request for the following reasons: 1. The proposed vacation will reduce the length of Desmet Court by 210-feet and dedicate a new cul-de-sac to serve the public use. 2. The vacation of Desmet Court will not impact circulation of City streets, there is no right-of- way available for a future connection to Flora Road to the east. 3. The vacation will allow maximum use of abutting properties because parcels 45131.0507, 45131.0509 and 45131.0510, owned by Hanson Industries, account for the all of the abutting properties of ownership along Desmet Court. The right-of-way for Desmet Court was dedicated as part of the recording for Binding Site Plan (BSP) 02- 09 on September 10th, 2009. The BSP dedicated 48-feet of right-of-way and a cul-de-sac with a 50.50- foot radius. In addition to the right-of-way, a 16-foot border easement and 10-foot utility easement was required along the entire street frontage of Desmet Court. Along the north side of the cul-de-sac (Lot 7 of the BSP) a 20-foot wide sewer easement was required by Spokane County Division of Utilities and a 16- foot wide border and utility easement was also required. The modification of the easements in order to relocate the cul-de-sac will require a Final BSP Alteration as a condition of street vacation approval. The site contains both city facilities (pavement) and utility improvements (cable, internet, sewer, gas and power). Comcast, Century Link, Avista Utilities, Spokane County Environmental Services and Consolidated Irrigation District #19 all have provided comments demonstrating the existence of their facilities within the right-of-way or easements. These facilities will all need to be relocated to the new cul-de-sac location at the time of dedication. The Planning Commission conducted a study session on August 13, 2020 and a public hearing on August 27, 2020. Following public testimony and deliberations, the Planning Commission voted 5-0 to RCA 2°d Ordinance Reading for STV-2020-0001 Page 1 of 2 recommend approval of the proposal (as described above) to vacate the cul-de-sac for Desmet Court. The findings and recommendations were approved by the Planning Commission on September 10, 2020. SVMC Section 22.140.040 directs City Council to consider the Planning Commission's findings, conditions and/or limitations appropriate to preserve the public use or benefit and the division of the vacated right-of-way among abutting property owners. RCW 35.79.030 provides the framework for determining whether compensation for the right-of-way to be vacated is allowed: `If the street or alley has been part of a dedicated public right-of-way for twenty-five years or more, or if the subject property or portions thereof were acquired at public expense, the city or town may require the owners of the property abutting the street or alley to compensate the city or town in an amount that does not exceed the full appraised value of the area vacated. " However, the right-of-way proposed to be vacated was dedicated 11 years ago in 2009. Additionally, the right-of-way was obtained through a platting action (binding site plan) and was not acquired at the public expense. Therefore, the City cannot ask for compensation regarding the vacation of Desmet Court. OPTIONS: Move to approve with or without amendments. RECOMMENDED ACTION: Move to approve Ordinance No. 20-014 STAFF CONTACT: Connor Lange, Planner ATTACHMENTS: 1. Proposed Ordinance 20-014 2. Signed Planning Commission Findings and Recommendation 3. Staff Report and Recommendation to the Planning Commission 4. Approved Planning Commission Meeting Minutes August 13, 2020 5. Approved Planning Commission Meeting Minutes August 27, 2020 6. Approved Planning Commission Meeting Minutes September 10, 2020 RCA 2°d Ordinance Reading for STV-2020-0001 Page 2 of 2 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 20-014 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY WASHINGTON, PROVIDING FOR A RIGHT-OF-WAY VACATION OF APPROXIMATELY 12,847 SQUARE FEET OF DESMET COURT ADJACENT TO THREE PARCELS (45131.0507, 45131.0509 AND 45131.0510) AND PROVIDING FOR OTHER MATTERS PROPERLY RELATING THERETO. WHEREAS, on May 28, 2020, a completed application for vacation was filed requesting the vacation of Desmet Court of approximately 12,847 square feet; and WHEREAS, on July 28, 2020, the City Council by Resolution 20-012 set a public hearing date for August 27, 2020 with the Planning Commission; and WHEREAS, on August 27, 2020, the Planning Commission held a public hearing; and WHEREAS, following the hearing, the Planning Commission found that the notice and hearing requirements of Spokane Valley Municipal Code (SVMC) 22.140.020 had been met; and WHEREAS, the Planning Commission findings and minutes have been filed with the City Clerk as part of the public record supporting the vacation; and WHEREAS, none of the property owners abutting the street to be vacated filed a written objection to the proposed vacation with the City Clerk; and WHEREAS, pursuant to chapter 22.140 SVMC, upon vacation of the street, the City shall transfer the vacated property to abutting property owners, the zoning district designation of the properties adjoining the street shall attach to the vacated property, a record of survey shall be submitted to the City, and all direct and indirect costs of title transfer to the vacated street shall be paid by the proponent or recipient of the transferred property. In this particular case, the vacated property shall be transferred to parcels 45131.0507, 45131.0509 and 45131.0510; and WHEREAS, the City Council desires to vacate the above street pursuant to chapter 22.140 SVMC. NOW, THEREFORE, the City Council of the City of Spokane Valley, Spokane County, Washington, do ordain as follows: Section 1. Findings of Fact. The City Council makes the following findings of fact: 1. The area proposed to be vacated is currently serving three vacant parcels owned by Hanson Industries. The dedication of the cul-de-sac further west is being required as a condition of the vacation in order to provide the same level of service to the public. The street vacation requires the relocation of the border easement and utility easements in order to serve the public interest. The vacated street will allow for maximum use of the property. 2. The existing cul-de-sac will no longer be required for public access with the new design and dedication of the new cul-de-sac further west. The new cul-de-sac, border easement and utility easement will provide the same level of service as is currently provided. 3. The new cul-de-sac will serve the public better because it allows Hanson Industries to maximize the use of their property in an area where urban services are in place. 4. There is no additional right-of-way east of Desmet Court that would allow for a future connection to Flora Road. Therefore, the dedication of the cul-de-sac will provide an equal level of service to the public. Spokane Valley Public Works has expressed support of the street vacation. 5. No objections or public comment has been received. The utility providers all provided comments supporting the street vacation of Desmet Court if all their utilities are moved (at the owner/developers expense) to their acceptance and approval. Ordinance 20-014 - Street Vacation STV-2020-0001 Page 1 of 4 DRAFT 6. The subject ROW is adjacent to parcels 45131.0507, 45131.0509 and 45131.0510 and title shall vest to each parcel for 50 percent of the right-of-way dedicated. 7. Resolution 07-009 and RCW 35.79.030 states that compensation can be requested from the City for a vacation "If the street or alley has been part of a dedicated public right-of-way for twenty- five years or more, or if the subject property or portions thereof were acquired at public expense, the city or town may require the owners of the property abutting the street or alley to compensate the city or town in an amount that does not exceed the full appraised value of the area vacated." However, the right-of-way proposed to be vacated was dedicated 11 years ago in 2009. Additionally, the right-of-way was obtained through a platting action (binding site plan) and was not acquired at the public expense. Therefore, the City cannot ask for compensation regarding the vacation of Desmet Court. Section 2. Property to be Vacated. Based upon the above findings and in accordance with this Ordinance, the City Council does hereby vacate the street or alley which is incorporated herein by reference, and legally described as follows: DESMET COURT VACATION A PARCEL OF LAND LOCATED IN THE NORTHEAST QUARTER OF SECTION 13, TOWNSHIP 25 NORTH, RANGE 44 EAST, WILLAMETTE MERIDIAN, BEING A PORTION OF BINDING SITE PLAN BSP-02-09, RECORDED IN BOOK 3 OF BINDING SITE PLANS, PAGE 20, RECORDS OF SPOKANE COUNTY, WASHINGTON, AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS; BEGINNING AT POINT ON THE NORTH BOUNDARY OF DESMET COURT, SAID POINT BEING THE CORNER COMMON TO LOTS 6 AND 7 OF SAID BINDING SITE PLAN, THENCE SOUTH 89°49'33" EAST FOLLOWING THE RIGHT OF WAY OF DESMET COURT, AS SHOWN IN SAID BINDING SITE PLAN, A DISTANCE OF 174.95 FEET, TO A POINT OF CURVATURE OF A CURVE TO THE RIGHT. SAID CURVE HAVING A RADIUS OF 50.50 FEET, AND A DELTA ANGLE OF 250°01'29"; THENCE ALONG SAID CURVE, A DISTANCE OF 220.37 FEET, TO A POINT OF REVERSE CURVATURE AND THE BEGINNING OF A CURVE TO THE LEFT. SAID CURVE HAVING A RADIUS OF 30.00 FEET, AND A DELTA ANGLE OF 70°01 '29 "; THENCE ALONG SAID CURVE, A DISTANCE OF 36.66 FEET, TO A POINT OF TANGENCY, THENCE NORTH 89°49'33" WEST, A DISTANCE OF 50.58 FEET, TO THE POINT OF CURVATURE OF A NON TANGENT CURVE TO THE LEFT. SAID CURVE HAVING A RADIUS OF 50.50 FEET, A DELTA ANGLE OF 85°12'531, AND A CHORD WHICH BEARS NORTH 45°15 "39" WEST, 68.37 FEET; THENCE LEAVING SAID RIGHT OF WAY OF DESMET COURT, FOLLOWING SAID CURVE A DISTANCE OF 75.10 FEET, TO THE POINT OF BEGINNING, AND THE TERMINUS OF HIS DESCRIPTION. SAID PARCEL CONTAINS 12,847.3 SQUARE FEET, OR 0.29 ACRES, MORE OR LESS. Section 3. Division of Property to be Vacated. Pursuant to RCW 35.79.040 and SVMC 22.140.040(C), the vacated portion of the street or alley shall belong to the abutting property owners, one- half to each, unless factual circumstances otherwise dictate a different division and distribution of the street or alley to be vacated. In this case the street to be vacated is adjacent to parcels 45131.0507, 45131.0509 and 45131.0510. The right-of-way shall be divided in half to each side of the right-of-way. The completion of the vacation shall be recorded in the record of survey which shall be created and recorded with Spokane County as required pursuant to SVMC 22.140.090. Section 4. Zoning. The zoning designation for the vacated street shall be the designation attached to the adjoining properties as set forth within the respective property or lot lines. The City Manager or designee is authorized to make this notation on the official Zoning Map of the City. Ordinance 20-014 - Street Vacation STV-2020-0001 Page 2 of 4 DRAFT Section 5. Conditions of Vacation. The following conditions shall be fully satisfied prior to the transfer of title by the City. 1. Initial work to satisfy conditions of the street vacation (File No. STV-2020-0001), including all conditions below shall be submitted to the City for review within 90 days following the effective date of approval by the City Council. 2. The vacated property shall be transferred into the abutting parcels (45131.0507, 45131.0509 and 45131.0510) as shown on the record of survey created and recorded with Spokane County Auditor's Office pursuant to condition 10. 3. The following easements shall be established. Submit recording number on record of survey and written documentation of easement for City verification. a. An easement acceptable to Spokane County Environmental Services for access to public sewer 30-feet in width centered on the existing pipe. 4. Applicant shall submit a Final BSP Alteration application concurrently with the record of survey for the street vacation for review. The street vacation record of survey cannot be recorded until the Final BSP Alteration has been approved and is ready to record. The final map shall include the following relocated easements/dedications: a. A 16-foot border easement adjacent to newly dedicated right-of-way. b. A 10-foot utility easement running parallel to the border easement around the cul- de-sac. c. The dedication of right-of-way for a cul-de-sac with a 52.50-foot radius in compliance with the Spokane Valley Standard Plan R-130. 5. All the existing utilities located in the right-of-way, border easement and utility easements shall be relocated at the expense of the owner/developer prior to recording the street vacation. Verification from all of the utility purveyors must be received prior to recording the street vacation that their utilities have been relocated in an acceptable manner. 6. Following the City Council's passage of the Ordinance approving the street vacation, a record of survey of the area to be vacated, prepared by a registered surveyor in the State of Washington, including an exact metes and bounds legal description, and specifying any and all applicable easements for construction, repair and maintenance of existing and future utilities and services, shall be submitted by the proponent to the City Manager, or designee, for review. 7. The surveyor shall locate a monument at the intersection of the centerline of the vacated right-of-way with each street or right-of-way in accordance with the standards established by the SVSS. 8. All direct and indirect costs of title transfer of the vacated street from public to private ownership, including but not limited to, title company charges, copying fees, and recording fees shall be paid by the proponent. The City shall not and does not assume any financial responsibility for any direct or indirect costs for the transfer of title. 9. The zoning district designation of the properties adjoining the street to be vacated shall be automatically extended to the center of such vacation, and all area included in the vacation shall then and henceforth be subject to all regulations of the districts. The adopting Ordinance shall specify this zoning district extension inclusive of the applicable zoning district designations. Ordinance 20-014 - Street Vacation STV-2020-0001 Page 3 of 4 DRAFT 10. The record of survey and certified copy of the Ordinance shall be recorded by the City Clerk in the office of the Spokane County Auditor. 11. All conditions of City Council authorization shall be fully satisfied prior to any transfer of title by the City. Section 6. Closing. Following satisfaction of the above conditions, the City Clerk shall record a certified copy of this Ordinance in the office of the County Auditor, and the City Manager is authorized to execute and finalize all necessary documents in order to complete the transfer of the property identified herein. Section 7. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 8. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as provided by law. PASSED by the City Council this day of October, 2020. ATTEST: Ben Wick, Mayor Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 20-014 - Street Vacation STV-2020-0001 Page 4 of 4 FINDINGS AND RECOMMENDATIONS OF THE SPOKANE VALLEY PLANNING COMMISSION STV-2020-0001 Street vacation of a portion of Desmet Court Pursuant to SVMC 17.80.150(E) the Planning Commission shall consider the proposal and shall prepare and forward a recommendation to the City Council following the public hearing. The following findings are consistent with the Planning Commission recommendation. A. Background: 1. Chapter 22.140 of the Spokane Valley Municipal Code (SVMC), governing street vacations, was adopted in September 2007 and became effective on October 28, 2007. 2. The privately -initiated street vacation, STV-2020-0001, to vacate the east 210-feet of Desmet Court and subsequently dedicate public right-of-way in the form of a cul-de-sac to the west providing the same level of service. 3. The Planning Commission held a public hearing and conducted deliberations on August 27, 2020. The Planning Commission voted 5-0 to recommend approval of STV-2020-0001 to the City Council. B. Planning Commission Findings: Compliance with SVMC 22.140.030 Planning Commission review and recommendation Find ing(s): 1. Whether a change of use or vacation of the street or alley will better serve the public? The area proposed to be vacated is currently serving three vacant parcels owned by Hanson Industries. The dedication of the cul-de-sac further west is being required as a condition of the vacation in order to provide the same level of service to the public. The street vacation requires the relocation of the border easement and utility easements in order to serve the public interest. The vacated property will allow for maximum use of the property. 2. Whether the street or alley is no longer required for public use or public access? The existing cul-de-sac will no longer be required for public access with the new design and dedication of the new cul-de-sac further west. The new cul-de-sac, border easement and utility easement will provide the same level of service as is currently provided. 3. Whether the substitution of a new and different public way would be more useful to the public? The new cul-de-sac will serve the public better because it allows Hanson Industries to maximize the use of their property in an area where urban services are in place. 4. Whether conditions may so change in the future as to provide a greater use or need than presently exists? Findings and Recommendations of the Spokane Valley Planning Commission STV-2020-0001 Page 1 of 3 There is no additional right-of-way east of Desmet Court that would allow for a future connection to Flora Road. Therefore, the dedication of the cul-de-sac will provide an equal level of service to the public. Spokane Valley Public Works has expressed support ofthe street vacation. 5. Whether objections to the proposed vacation are made by owners of private property (exclusive of petitioners) abutting the street or alley or other governmental agencies or members of the general public? No objections or public comment has been received. The utility providers all provided comments supporting the street vacation of Desmet Court if all their utilities are moved (at the owner/developers expense) to their acceptance and approval. Conclusion: The findings confirm criteria set forth in SVMC 22.140.030 have been met. C. Recommendation: The Spokane Valley Planning Commission therefore recommends the City Council approve STV-2020- 0001 for Desmet Court subject to the following: 1. Initial work to satisfy conditions of the street vacation (File No. STV-2020-0001), including all conditions below shall be submitted to the City for review within 90 days following the effective date of approval by the City Council. 2. The vacated property shall be transferred into the abutting parcels (45131.0507, 45131.0509 and 45131.0510) as shown on the record of survey created and recorded with Spokane County Auditor's Office pursuant to condition 10. 3. The following easements shall be established. Submit recording number on record of survey and written documentation of easement for City verification. a. An easement acceptable to Spokane County Environmental Services for access to public sewer 30-feet in width centered on the existing pipe. 4. Applicant shall submit a Final BSP Alteration application concurrently with the record of survey for the street vacation for review. The street vacation record of survey cannot be recorded until the Final BSP Alteration has been approved and is ready to record. The final map shall include the following relocated easements/dedications: a. A 16-foot border easement adjacent to newly dedicated right-of-way. b. A 10-foot utility easement running parallel to the border easement around the cul-de-sac. c. The dedication of right-of-way for a cul-de-sac with a 52.50-foot radius in compliance with the Spokane Valley Standard Plan R-130. 5. All the existing utilities located in the right-of-way, border easement and utility easements shall be relocated at the expense of the owner/developer prior to recording the street vacation. Verification from all of the utility purveyors must be received prior to recording the street vacation that their utilities have been relocated in an acceptable manner. Findings and Recommendations of the Spokane Valley Planning Commission STV-2020-0001 Page 2 of 3 6. Following the City Council's passage of the Ordinance approving the street vacation, a record of survey of the area to be vacated, prepared by a registered surveyor in the State of Washington, including an exact metes and bounds legal description, and specifying any and all applicable easements for construction, repair and maintenance of existing and future utilities and services, shall be submitted by the proponent to the City Manager, or designee, for review. 7. The surveyor shall locate a monument at the intersection of the centerline of the vacated right-of- way with each street or right-of-way in accordance with the standards established by the SUSS. 8. All direct and indirect costs of title transfer of the vacated street from public to private ownership, including but not limited to, title company charges, copying fees, and recording fees shall be paid by the proponent. The City shall not and does not assume any financial responsibility for any direct or indirect costs for the transfer of title. 9. The zoning district designation of the properties adjoining the street to be vacated shall be automatically extended to the center of such vacation, and all area included in the vacation shall then and henceforth be subject to all regulations of the districts. The adopting Ordinance shall specify this zoning district extension inclusive of the applicable zoning district designations. 10. The record of survey and certified copy of the Ordinance shall be recorded by the City Clerk in the office of the Spokane County Auditor. 11. All conditions of City Council authorization shall be fully satisfied prior to any transfer of title by the City. Approved this loth day of September, 2020 rsGc9ErA__ James Johnson (Oct 14, 2020 16:39 PDT) Planning Commission Chairman ATTEST Deanna Horton Digitally signed by Deanna Horton DN: cn=Deanna Horton, o=City of Spokane Valley, ou=Planning Commission, email=dhorton@spokanevalley.or c=US Date: 2020.10.08 13:48:48 -07' 00' Marianne Lemons, Office Assistant Findings and Recommendations of the Spokane valley Planning Commission STV-2020-0001 Page 3 of 3 COMMUNITY AND PUBLIC WORKS Siionlane001\e, Valley BUILDING & PLANNING STAFF REPORT AND RECOMMENDATION TO THE PLANNING COMMISSION FILE: STV-2020-0001 STAFF REPORT DATE: August 18, 2020 FILE NO: STV-2020-0001 PROPOSAL DESCRIPTION: Request to vacate the east 210-feet of Desmet Court and subsequently dedicate public right-of-way in the form of a cul-de-sac to the west providing the same level of service. STAFF PLANNER: Connor Lange, Planner, Community & Public Works APPLICANT: Todd Whipple, Whipple Consulting Engineers, 21 S Pines Rd, Spokane Valley, WA 99206 PROPERTY OWNER: Hanson Industries Inc., 15807 E Indiana Ave, Spokane Valley, WA, 99216 PROPOSAL LOCATION: The portion of right-of-way proposed to be vacated is located between Indiana Avenue (west) and Flora Road (east) and adjacent to three parcels (45131.0507, 45131.0509 and 45131.0510) further located in the SE quarter of the NE quarter of Section 13, Township 25 North, Range 44 East, Willamette Meridian, Spokane Valley, Washington. BACKGROUND: The City received an application on May 28, 2020 from Hanson Industries, the owner of the adjacent properties, requesting a street vacation of 210-feet of Desmet Court. The total area to be vacated for Desmet Court is approximately 12,847 square feet. The right-of-way width is 50-feet and increases to 95-feet wide at a cul-de-sac. Upon vacation, right-of-way immediately west along Desmet to terminate in a cul-de-sac will be dedicated to the City. The property owner is making a request for the following reasons: 1. The proposed vacation will reduce the length of Desmet Court by 210-feet and dedicate a new cul-de-sac to serve the public use. 2. The vacation of Desmet Court will not impact circulation of City streets, there is no right-of- way available for a future connection to Flora Road to the east. 3. The vacation will allow maximum use of abutting properties because parcels 45131.0507, 45131.0509 and 45131.0510, owned by Hanson Industries, account for the all of the abutting properties of ownership along Desmet Court. The right-of-way for Desmet Court was dedicated as part of the recording for Binding Site Plan (BSP) 02-09 on September 10th, 2009. The BSP dedicated 48-feet of right-of-way and a cul-de-sac with a 50.50-foot radius. In addition to the right-of-way, a 16-foot border easement and 10-foot utility Staff Report and Recommendation STV-2020-0001 Page 1 of 11 August 18, 2020 easement was required along the entire street frontage of Desmet Court. Along the north side of the cul- de-sac (Lot 7 of the BSP) a 20-foot wide sewer easement was required by Spokane County Division of Utilities and a 16-foot wide border and utility easement was also required. The modification of the easements in order to relocate the cul-de-sac will require a Final BSP Alteration as a condition of street vacation approval. The site contains both city facilities (pavement) and utility improvements (cable, internet, sewer, gas and power). Comcast, Century Link, Avista Utilities, Spokane County Environmental Services and Consolidated Irrigation District #19 all have provided comments demonstrating the existence of their facilities within the right-of-way or easements. These facilities will all need to be relocated to the new cul-de-sac location at the time of dedication. A new border easement and utility easement will be required as part of the BSP alteration and re -dedication of the cul-de-sac for Desmet Court. The vacation of the Desmet Court cul-de-sac will not leave any lots without street frontage or access that don't currently have access to Desmet Court. Therefore, no access easements are required to serve any properties. APPROVAL CRITERIA: 1. SVMC — Title 20 (Subdivision Regulations) 2. SVMC — Title 21 (Environmental Controls) 3. SVMC — Title 22 (Street Vacations) 4. City of Spokane Valley Street Standards ATTACHMENTS: Exhibit 1: Vicinity Map Exhibit 2: Aerial Map Exhibit 3: Application Material Exhibit 4: Notice of Public Hearing Exhibit 5: Agency Comments Exhibit 6: Email from Applicant regarding Noticing I. PROPERTY INFORMATION Size and Characteristics of proposed vacation: The area to be vacated includes asphalt paving, adjacent landscaping with street trees and sidewalk. The proposed vacation accounts for 12,847 square feet of public right-of- way. Adjacent Comprehensive Plan Designation: Mixed Use (MU) Adjacent Zoning: Mixed Use (MU) Adjacent Land Use(s): Parcel 45131.0507, 45131.0509 & 45131.0510 are all owned by Hanson Industries and are currently vacant. The owner has submitted for an apartment complex on the four properties. Staff Report and Recommendation STV-2020-0001 August 18, 2020 Page 2 of 11 II. STAFF ANALYSIS OF STREET VACATION PROPOSAL A. COMPLIANCE WITH SPOKANE VALLEY MUNICIPAL CODE (SVMC) TITLE 22.140.030 Findings: 1. Whether a change of use or vacation of the street or alley will better serve the public? The area proposed to be vacated is currently serving three vacant parcels owned by Hanson Industries. The dedication of the cul-de-sac further west is being required as a condition of the vacation in order to provide the same level of service to the public. The street vacation requires the relocation of the border easement and utility easements in order to serve the public interest. The vacated property will allow for maximum use of the property. 2. Whether the street or alley is no longer required for public use or public access? The existing cul-de-sac will no longer be required for public access with the new design and dedication of the new cul-de-sac further west. The new cul-de-sac, border easement and utility easement will provide the same level of service as is currently provided. 3. Whether the substitution of a new and different public way would be more useful to the public? The new cul-de-sac will serve the public better because it allows Hanson Industries to maximize the use of their property in an area where urban services are in place. 4. Whether conditions may so change in the future as to provide a greater use or need than presently exists? There is no additional right-of-way east of Desmet Court that would allow for a future connection to Flora Road. Therefore, the dedication of the cul-de-sac will provide an equal level of service to the public. Spokane Valley Public Works has expressed support of the street vacation. 5. Whether objections to the proposed vacation are made by owners of private property (exclusive of petitioners) abutting the street or alley or other governmental agencies or members of the general public? No objections or public comment has been received. The utility providers all provided comments supporting the street vacation of Desmet Court if all their utilities are moved (at the owner/developers expense) to their acceptance and approval. Conclusions: The findings confirm criteria set forth in SVMC 22.140.030 have been met. B. COMPLIANCE WITH SVMC TITLE 21 —ENVIRONMENTAL CONTROLS The Planning Division has reviewed the proposed project and has determined that the project is categorically exempt pursuant to WAC 197-11-800(2)(i) and SVMC 21.20.040 from environmental review under the provisions of the State Environmental Policy Act (SEPA). III. PUBLIC COMMENTS Staff Report and Recommendation STV-2020-0001 Page 3 of 11 August 18, 2020 Findings: No public comments have been received following the notice of public hearing issued, mailed and posted on August 12, 2020. A Notice of Public Hearing sign was posted on the property August 12, 2020 at the Desmet Court cul-de-sac and public hearing notices were mailed to all owners immediately adjacent to the properties fronting on the portion of Desmet Court to be vacated. Notices were posted in the Spokane Valley Public Library, City of Spokane Valley main reception area and CenterPlace Event Center on August 12, 2020. Lastly, the notice was published in the Spokane Valley Herald on August 7, 2020 and August 14, 2020. Conclusion(s): SVMC 22.140.020(F) requires noticing 20 days prior to the Public Hearing for street vacation applications. However, the City provided 15 days' notice for posting signage onsite, at City locations, and in mailings. The City provided 20 days' notice through the published notice in the newspaper. The City has contacted the Application/Owner about the discrepancy and the Applicant stated a desire to proceed with the public hearing as provided since the Owner owns all abutting property to the portion of Desmet being vacated. See Exhibit 6 for the Applicant response. IV. AGENCY COMMENTS Notice was provided to agencies and service providers on August 5, 2020. Comments were received from the following agencies and are attached as exhibits to this staff report. Where necessary, comments have been incorporated into the recommended conditions of approval in Section V. Agency Received Comments Comments Dated City of Spokane Valley Public Works Yes 8-6-20 Spokane Valley Fire District No.1 Yes 5-14-20 (w/ application) Spokane County Environmental Services Yes 5-28-20 (w/ application) Spokane Regional Health District No Avista Utilities Yes 8-11-20 Spokane Transit Authority No City of Spokane Valley Police Department No Century Link Yes 8-7-20 Comcast Yes 8-6-20 Consolidated Irrigation District #19 Yes 5-26-20 (w/ application) WA Archaeology and Historic Preservation No WA Department of Transportation No Staff Report and Recommendation STV-2020-0001 August 18, 2020 Page 4of11 Findings: Notice of application was routed to jurisdictional agencies, utilities, and public districts for review and comment. All of the utility agencies commented stating they have facilities in either the existing right- of-way and/or the existing utility easements. The facilities will need to be relocated (at the owners expense) outside of the vacated area and into the easements and right-of-way for the new dedicated cul-de-sac. No agencies have stated opposition to the street vacation so long as their utilities are relocated. No other substantive agency comments have been received to date. Conclusion(s): Staff concludes that jurisdictional agencies, utilities, and or public districts have no concerns regarding the proposed street vacation for Desmet Court so long as conditions are met. V. OVERALL CONCLUSIONS AND FINDINGS Staff concludes that STV-2020-0001 as proposed is generally consistent, or will be made consistent, through the recommended conditions of approval based on the approval criteria stated herein. RECOMMENDATION: Approve the request to vacate the east 210-feet of Desmet Court and subsequently dedicate public right-of-way in the form of a cul-de-sac to the west on parcel 45131.0510 subject to the following: 1. Initial work to satisfy conditions of the street vacation (File No. STV-2020-0001), including all conditions below shall be submitted to the City for review within 90 days following the effective date of approval by the City Council. 2. The vacated property shall be transferred into the abutting parcels (45131.0507, 45131.0509 and 45131.0510) as shown on the record of survey created and recorded with Spokane County Auditor's Office pursuant to condition 10. 3. The following easements shall be established. Submit recording number on record of survey and written documentation of easement for City verification. a. An easement acceptable to Spokane County Environmental Services for access to public sewer 30-feet in width centered on the existing pipe. 4. Applicant shall submit a Final BSP Alteration application concurrently with the record of survey for the street vacation for review. The street vacation record of survey cannot be recorded until the Final BSP Alteration has been approved and is ready to record. The final map shall include the following relocated easements/dedications: a. A 16-foot border easement adjacent to newly dedicated right-of-way. b. A 10-foot utility easement running parallel to the border easement around the cul-de-sac. c. The dedication of right-of-way for a cul-de-sac with a 52.50-foot radius in compliance with the Spokane Valley Standard Plan R-130. 5. All the existing utilities located in the right-of-way, border easement and utility easements shall Staff Report and Recommendation STV-2020-0001 Page 5 of 11 August 18, 2020 be relocated at the expense of the owner/developer prior to recording the street vacation. Verification from all of the utility purveyors must be received prior to recording the street vacation that their utilities have been relocated in an acceptable manner. 6. Following the City Council's passage of the Ordinance approving the street vacation, a record of survey of the area to be vacated, prepared by a registered surveyor in the State of Washington, including an exact metes and bounds legal description, and specifying any and all applicable easements for construction, repair and maintenance of existing and future utilities and services, shall be submitted by the proponent to the City Manager, or designee, for review. 7. The surveyor shall locate a monument at the intersection of the centerline of the vacated right- of-way with each street or right-of-way in accordance with the standards established by the SVSS. 8. All direct and indirect costs of title transfer of the vacated street from public to private ownership, including but not limited to, title company charges, copying fees, and recording fees shall be paid by the proponent. The City shall not and does not assume any financial responsibility for any direct or indirect costs for the transfer of title. 9. The zoning district designation of the properties adjoining the street to be vacated shall be automatically extended to the center of such vacation, and all area included in the vacation shall then and henceforth be subject to all regulations of the districts. The adopting Ordinance shall specify this zoning district extension inclusive of the applicable zoning district designations. 10. The record of survey and certified copy of the Ordinance shall be recorded by the City Clerk in the office of the Spokane County Auditor. 11. All conditions of City Council authorization shall be fully satisfied prior to any transfer of title by the City. Staff Report and Recommendation STV-2020-0001 Page 6 of 11 August 18, 2020 EXHIBIT 1 Staff Report and Recommendation STV-2020-0001 Page 7 of 11 August 18, 2020 0 190 380 Feet I E Boone Ave Esri, HERE, Garmin, (c) O.�nStreetMap contributors, and the GIS user community EXHIBIT 2 Staff Report and Recommendation STV-2020-0001 Page 8 of 11 August 18, 2020 8/19/2020, 3:28:57 PM rJ • City of Spokane Valley Streets Valley Parcels Site Address Point D •.r. nat•:�t, 131.P51:1 City of Spokane Valley a,LI z it i eintaw 1:1,128 0 0.0125 0.025 0 0.02 0.04 Flaa 0.05 mi r I 0.018 k Source: Esri, Maxar, GeoEye, Earthstar Geographics, CN ES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community CSV Esri, HERE, Garmin, (c) OpenStreetMap contributors, and the GIS user community CSV l Spokane Image Consortium, Maxar l Esri, HERE, Garmin, iPC l EXHIBIT 3 Staff Report and Recommendation STV-2020-0001 Page 9 of 11 August 18, 2020 crr STREET VACATION APPLICATION e SVMC 22.140 ♦AIA— 10210 E Sprague Avenue • Spokane Valley WA 99206 Project #il1/-2t1ZD - Ong5 9) 720-5240 ♦ Fax: (509) 720-5075 • peruntcenterr�vukanelalley.o� RECEIVED STAFF USE ONLY MAY 2 8 2020 Date Submitted: PLUS #: c ug EV.#-Fiterfl+ Fee: PART I — REQUIRED MATERIAL `*THE APPLICATION WILL NOT BE ACCEPTED IF THE REQUIRED MATERIALS ARE NOT PROVIDED`" NT Completed Application Form O Application Fee Notice of Application Packet (17.80.110) - Adjacent Property(ies) • Written Narrative -- A written narrative describing the reasons for the proposed street vacation, the physical limits of the proposed street vacation and the public benefit of the proposed street vacation. [Written Correspondence from Utility Purveyors ✓Telephone ✓Cable Electric _ Other (Specify )_ .4Water District /Fire District /Gas Utility ZSewer Utility (A Vicinity Map — Submit a map showing the general area of the proposed vacation Li Record of Survey, if available, for the subject street and/or alley proposed for vacation, and abutting properties, streets and alleys within 100 feet on all sides of the proposed vacation. rk Written Evidence of all easements, allowances or reservations, if available, pertaining to the street and/or alley proposed for vacation. PART II APPLICATION INFORMATION APPLICANT NAME: Whipple Consulting Engineers MAILING ADDRESS: 21 S. Pines Rd. CITY: Spokane Valley PHONE: (509)893-2617 FAx: (509)926-0227 STATE: WA CELL: ZIP: 99206 EMAIL:TODDWWWHIPPLE.COM PROPERTY OWNER No. 1: HANSON INDUSTRIES MAILING ADDRESS: 15807 E INDIANA AVE Cirv: SPOKANE I -STATE: WA ZIP: 99216 PL-15 V1.0 Page 1 of ve an a STREET VACATION APPLICATION PHONE: FAX: CELL: EMAIL: PROPERTY OWNER No. 2: MAILING ADDRESS: CITY: SPOKANE STATE: WA ZIP: PHONE: FAX: CELL: EMAIL: If more than two (2) abutting property owners, include information and written authorization on a separate sheet of paper for each, NAME OF STREET/ALLEY TO BE VACATED: A PORTION OF E DESMET CT. AND CUL DE SAC DIMENSIONS OF STREET/ALLEY TO BE VACATED: DESMET CT= 50' wide SQUARE FEET OF STREET/ALLEY TO BE VACATED: -12,847.3 SF ABUTTING TAx PARCEL No(s).: 45131.0624, 45131.0507, 45131.0509 AND 45131.0510 ADDRESSES OF ABUTTING PARCELS: 16609, 17010, 16926 AND 16916, E DESMET CT ZONING DESIGNATION: MU THE FOLLOWING IS CRITERIA EVALUATED BY THE PLANNING COMMISSION IN FORMULATING A RECOMMENDATION TO THE CITY COUNCIL. ON A SEPARATE SHEET OF PAPER THE FOLLOWING QUESTIONS SHALL BE ANSWERED IN A DETAILED MANNER; 1, How DOES A CHANGE OF USE OR VACATION OF THE STREET/ALLEY IMPROVE SERVICE TO THE PUBLIC? 2. IS THE STREET OR ALLEY NO LONGER REQUIRED FOR PUBLIC USE OR PUBLIC ACCESS? EXPLAIN. 3. WOULD SUBSTITUTION OF A NEW AND/OR DIFFERENT PUBLIC RIGHT-OF-WAY BETTER SERVE THE PUBLIC? EXPLAIN. 4. How WILL USE OR NEED FOR THIS RIGHT-OF-WAY BE AFFECTED BY FUTURE CONDITIONS? EXPLAIN. 5. WILL EASEMENTS BE RETAINED FOR ALL UNDERGROUND AND OVERHEAD UTILITIES? THE REQUESTED VACATION IS LOCATED IN THE SERVICE AREA OF WHAT UTILITY COMPANIES. (SPECIFY)? 6. DOES THE RIGHT-OF-WAY INCLUDE STORMWATER DRAINAGE FACILITIES (SPECIFY)? PLEASE NOTE: PER RCW 35.79.040 (TITLE TO VACATED STREET/ALLEY), THE PROPERTY WITHIN A PUBLIC STREET OR ALLEY VACATED BY THE CITY COUNCIL SHALL BELONG TO THE ABUTTING PROPERTY OWNERS, ONE-HALF (1 /2) TO EACH. THEREFORE, PROPERTY OWNER SHALL BE REQUIRED TO SIGN THE STREET VACATION APPLICATION. PL-15 V1.0 Page 2 of STREET VACATION APPLICATION PER RESOLUTION 07-009 OF THE CITY OF SPOKANE VALLEY, THE CITY COUNCIL HAS THE AUTHORITY TO IMPOSE CHARGES FOR STREET/ALLEY VACATION PURSUANT TO RCW 36.79.030 PART III - AUTHORIZATION (Signature of owner or authorized representative) I, SUSAN M MOSS , (print name) swear or affirm that the above responses are made truthfully and to the best of my knowledge. ,J/(• (Signature) STATE OF WASHINGTON) ss: COUNTY OF SPOKANE SUBSCRIBED AND SWORN to before me this NOTARY SEAL I�l►lllllllllr/,, `,```'I �1ORADE '��,," �' •• �� - r o4146 U aAkts - • A 4,r..ti,1o0o • : = Residing at: • ctiz. . x . a� :. .• •! V w . • to s01. ., r.9,... 4rE OFIWA��`NN` NOTARY 13t1/\ NOTIGNATURE Notary Public in and for the State of Washington /zc, (Date) ci)°k-a 0-Q Cou-phi My appointmentexpires: ro/rz/zcia o 1 LEGAL OWNER NO. 1 AUTHORIZATION: AA V1,0 h, -'3'j„ A n p+ie t . j If the a pli ant is no the gal ow er(s), the owner must�pr ide the following acknowledgement; „..„ 1 kw �° nrer Of the above described property do hereby authorize WHIPPLE CON regarding this application. LTING ENGINEERS to represent me and my interests in all matters PL-15 V1,0 Page 3 of LOT 11 BSD 0209 LOT 6 DESMET CO UR T 44.09' o N89'49'33'W R27.5' ad N, BS D LOT 7 7• 133.69' .�`• • 47.66 R52.5' AREA OF NEW DEDICATION LOT 10 02 09 AREA OF PROPOSED VACATION W LOT 9 N S E PROJ #: 20-2605 DATE: 8/5/20 DRAWN: DAC APPROVED: DAC SCALE: 1 "=50' ROADWAY DEDICATION EXHIBIT DESMET COURT WITHIN BINDING SITE PLAN 02-09 SPOKANE VALLEY, WASHINGTON ZWC E WHIPPLE CONSULTING ENGINEERS CIVIL AND TRANSPORTATION ENGINEERING 12528 NORTH SULLIVAN ROAD SPOKANE VALLEY, WASHINGTON 99216 PH: 509-893-2617 FAX: 509-926-0227 Johanna Herzog Subject: FW: 2266 Desmet Ct. Street Vacation From: Susan Moss Sent: Wednesday, May 13, 2020 5:31 PM To: Johanna Herzog <jherzog@whipplece.com> Subject: FW: 2266 Desmet Ct. Street Vacation rer,,a JS Susan Moss, ASIA .. rick{: aT . _,t;, 9.J-2'S1 Whipple Consu'Ung Enginooro M1 From: Kevin Wells <KWellsi verawaterand::^ower.com> Sent: Wednesday, May 13, 2020 5:23 PM To: Susan Moss < oss .:. whi:::lece.com> Subject: RE: 2266 Desmet Ct. Susan, Project # 310117/ RECEIVED MAY 2 8 2020 COSV PERMIT CENTER SUB # REV # J 1 I don't have access to all of the old easement and annexation documents while working at home. My guess is that if this area is within the original boundary, it is covered by our 1908.blanket easement. It is either just inside or just outside of that boundary and I have no way of knowing without the old documentation. We don't have any current facilities within the road, but we have a joint annexation with Consolidated in the area and they may have facilities serving property within their or our districts. To provide further information will require significant investigation that is impossible to complete under these circumstances. I will be happy to do the research as soon as we re -open the office. Kevin Sent from M 3 F for Windows 10 From: Susan Moss Sent: Monday, May 11, 2020 11:21 AM To: Kevin WEI1, Subject: FW: 2266 Desmet Ct. Hi Kevin, To all Utilities, Reference a Street Vacation at the end of E Desmet Ct. past 16609 E Desmet, Spokane Valley. Attached are pdfs showing the vicinity map and an exhibit of a proposed street vacation we are proposing for a project located at the end of Desmet Ct. in Spokane Valley. Can you please provide correspondence regarding this vacation on if your business has an issue with the vacation or not and what the issues may be. Can you also send any easement documents, if there is an easement within 100' of the vacations. This correspondence will be submittal to the City of Spokane with our street vacation packet. Please contact me if you have any questions, Thank you for your help. 4'4 sor;ir "4.3c,,.•3!3r1 L•�Cr.[n.rr•,r:�rr.t3.gd (•;.3 r9.ro-A'a.u. ti•;.V-a•.;•ct.:ria-rC 2 Johanna Herzog From: Byus, Dave <Dave.Byus@avistacorp.com> Sent: Thursday, May 14, 2020 1:52 PM To: Johanna Herzog Subject: RE: [External] 2266 Desmet Ct. street vacation - Following Up T hanks Johanna. We will review it and k, back to you, I think I have looked at these apartment plans before. From: Johanna Herzog [mailto:jherzog@whipplece.com] Sent: Thursday, May 14, 2020 1:37 PM To: Byus, Dave <Dave.Byus@avistacorp.com> Cc: Susan Moss <smoss@whipplece.com>; Allyson Andrade <aandrade@whipplece.com> Subject: RE: [External] 2266 Desmet Ct. street vacation - Following Up Hi :D a v,ti , Thanks for the i nwe attacin_ri most recent Site Plan for the Quarry Apartments, which} <hre panned tor north of Desmet Court have also attached ci.;r tentative Street Vacation Application w:th a vicnity r-nr,l. Please let me know if there is anything eke ' can send your way that would help. Thant, vou, Hanna Herzog From: Byus, Dave [ Sent: Thursday, May 14, 2020 10:37 AM To: Johanna Herzog < >; Susan Moss < > Subject: FW: [External] 2266 Desmet Ct. street vacation - Following Up Las as I review all street vacations and any land planning actions in this part of Avista's territory. I de Have an issue with the street vacation with the limited information that was supplied, We would normally receive a full application with full details from the City. In this case all i have is a vicinity map and proposed area of vacation. We have full electrical and gas services installed all the way around Desmet Ct and the proposed area to be vacated, There is no future site plan or indication as to how this service will be rerouted tc serve the future parcels I would need to coordinate with John Luse on a plan to cut and reroute the services based on the future plans. Also, will new utility easements be needed for the new rerouted service? Our current utilities are under easements dedicated in a previous Binding Site Plan. Please elaborate and provide information regarding the future for the surrounding parcels and what the plan will be to relocated the existing utilities. r�anxx Dmva8yun Rea� Estate Representative � _-.n boba con"Mr-ft From: Luse, John Sent: Thursday, May 14,2O2O1O.2S4M To: Byus,Dave <�t3i7.nIp » Subject: FVV:[Externa|]2266UesmetCt. street vacation ' Following Up JphnLuee Customer Proj,,1Coordinator From: Johanna Herzog (`^`r n-tw*h\pplece.cunn Sent Thuraday, May 14,lOI09:584K4 To: nirk yye|{'if@kentur`�__rr Luse, John <]ohn.Luse Qaavistacorp. corn:; conso|idatcdirdcaUon(!'corncast net; to 1) ,aneva|teyhre.con; CKoudson@spokuoecounTvorR; Br/an Richardson4comcast , Cc: AUysonAndrade «aand/adr@vvhipp|ece >; Susan Moss < ooCa)vvhipp|ece.cn > Subject: [Exte,na|]3266DesmetCt.street vacation - Following Vp 2 To all Utilities, am following up on a request sent by Susan Moss last Friday in regards to correspondence on the Desmet Ct. Street Vacation. If you could please send comments or easement documents regarding this Street Vacation sometime today, that would be greatly appreciated. Reference a Street Vacation at the end of E Desmet Ct. past 16609 E Desmet, Spokane Valley. Attached are pdfs showing the vicinity map and an exhibit of a proposed street vacation we are proposing for a project located at the end of Desmet Ct. in Spokane Valley. Can you please provide correspondence regarding this vacation on if your business has an issue with the vacation or not and what the issues may be. Can you also send any easement documents, if there is an easement within 100' of the vacations. This correspondence will be submittal to the City of Spokane with our street vacation packet. Please contact me if you have any questions. Thank you for your help. Hanna rte.1og Civil Engineering intern Phone: 509.893.2617 l Fax: 509.926.0227 WCE Whipple Consulting Engineers S;:ueie.fJf !lc Tr;,?r, Et.r.f cerrn9, i 1.3r;r1:7.9 :t, tiJ L, WMypMrti,tool MUD WA 99201 USE CAUTION - EXTERNAL SENDER Do not click on links or open attachments that are not familiar. For questions or concerns, please e-mail s hlshingLavi CONFIDENTIALITY NOTICE he contents of this email nessanti and any atlachrnen:s are intender solely for the addressee(s) and may :ontain conffdentraI and/or privile eir InforTnl3'.IQr, and may be legally pro aciei1 from disclosure If yc)„, are n:.l he otended recipient of this message Or ar aaert �t the intended recipient, er it rats rnessa,e has been arddre. __ed h:: you .n error. pleasee mrnediate y aer1 the senner by reply emsem5ii and then dE fele message and any atnchr11eras 3 Johanna Herzog From: Welch, Mark <Mark.Welch@CenturyLink,corn> Sent: Wednesday, May 27, 2020 11:20 AM To: Johanna Herzog Subject: RE: RE: 2266 Desmet Ct. street vacation - Following Up Here you go.. Mark Welch Engineer II 904 N, Columbus St., Spokane, WA, 99202 tel: 509.835.4604 cell: 509.703.2705 CenturyLink• From: Johanna Herzog <jherzog@whipplece.com> Sent: Wednesday, May 27, 2020 11:14 AM To: Welch, Mark <Mark.Welch@CenturyLink.com> Subject: FW: RE: 2266 Desmet Ct. street vacation - Following Up From: Johanna Herzog Sent: Friday, May 22, 2020 3:52 PM To: Cc: Susan Moss < >; Allyson Andrade < Subject: RE: 2266 Desmet Ct. street vacation - Following Up Hello Mr. Welch, I am following up on a request sent by Susan Moss last Friday in regards to correspondence on the Desmet Ct. Street Vacation. Susan mentioned that she has heard back from you regarding this project, however you did not provide the written response we need to complete our application. If you could please send comments or easement documents regarding this Street Vacation sometime today, that would be greatly appreciated. Reference a Street Vacation at the end of E Desmet Ct. past 16609 E Desmet, Spokane Valley. Attached are pdfs showing the vicinity map and an exhibit of a proposed street vacation we are proposing for a project located at the end of Desmet Ct. in Spokane Valley. Can you please provide correspondence regarding this vacation on if your business has an issue with the vacation or not and what the issues may be. Can you also send any easement documents, if there is an easement within 100' of the vacations. This correspondence will be submittal to the City of Spokane with our street vacation packet. Please contact me if you have any questions. If you need more information to complete the comments, please let me know. Thank you for your help. Hanna Herzog Civil Engineering Intern Phone: 509.893.2617 I Fax: 509.926.0227 2 IWC E Whipple Consulting Engineers • .L a-, « ry• : L,^.��(1 {:?^t'C.' ?rr>C.7," v!'.^Vm: rs SN4,cc..t,' ;z:10 Tr;rrrr,; C:: enetrcrr`, t. c'f1 r),.rrrinrrfl «:. PCf ! ei r:ri4 C:.j'?;.•+.Ch t,�r funk .2 '54 RD,?d • 6'A03 2,ra Va...trif 4':A ram wh'vrot<E .earl This communication is the property of CenturyLink and may contain confidential or privileged information. Unauthorized use of this communication is strictly prohibited and may be unlawful. If you have received this communication in error, please immediately notify the sender by reply e-mail and destroy all copies of the communication and any attachments. 3 Johanna Herzog From: Sent: To: Cc: Subject: consolidatedirrigation@comcast.net Tuesday, May 26, 2020 9:42 AM Johanna Herzog Susan Moss; Allyson Andrade RE: 2266 Desmet Ct. street vacation - Following Up D1 511 LARGE POND AR A EX STING FIOME SERVED BY VERA (RV BY CID O D. BASI VERA 5 5. AREA 14" LINi: ACROSS 0510 RF,WAY) 1509 1 IAlISOIIDATEO IRRIGATION DISTRICT ie IRRIGATION DISTRICT 19 Phone: 1.509 924 1855 The District has an easement on the 12" main running north and south just west of the Large Pond Area and a 16" watermain on the north side running east and west along the pond area which I don't think affect the Street Vacation. The District has a 12" main on Desmet Court within the existing ROW. Thanks, From: Johanna Herzog <jherzog@whipplece.com> Sent: Friday, May 22, 2020 3:56 PM To: consolidatedirrigation@comcast.net Cc: Susan Moss <smoss@whipplece.com>; Allyson Andrade <aandrade@whipplece.com> Subject: RE: 2266 Desmet Ct. street vacation - Following Up Hello Mr. Sheppard, 1 I am following up on a request sent by Susan Moss last Friday in regards to correspondence on the Desmet Ct. Street Vacation. If you could please send comments or easement documents regarding this Street Vacation sometime today, that would be greatly appreciated. Reference a Street Vacation at the end of E Desmet Ct. past 16609 E Desmet, Spokane Valley. Attached are pdfs showing the vicinity map and an exhibit of a proposed street vacation we are proposing for a project located at the end of Desmet Ct. in Spokane Valley. Can you please provide correspondence regarding this vacation on if your business has an issue with the vacation or not and what the issues may be. Can you also send any easement documents, if there is an easement within 100' of the vacations. This correspondence will be submittal to the City of Spokane with our street vacation packet. Please contact me if you have any questions. If you need more information to complete the comments, please Met me know. Thank you for your help. Hanna Herzog Civil Engineering Intern Phone: 509.893.2617 I Fax: S09.926.0227 WCE Whipple Consulting Engineer; 0,•o 're{': t.. 1(1 f/cve:7orrilt:,'1r C,"aryl ,3aff1•«: ).r� G,rthl. ,i:X2 r,a rr 6.r;r;. x ertPlf'. l.:)l1,:f ff1;r rep,r1 J : o; w;P 3 a,1t1sCRat• ,1! V/411: tcorE•, 2 Johanna Herzog From: Depner, Colin <CDEPNER@spokanecounty.org> Sent: Thursday, May 28, 2020 1:51 PM To: Johanna Herzog Cc: Susan Moss Subject: RE: 2266 Desmet Ct, Street Vacation Attachments: Desmet Ct pub swr.pdf Hi Hanna - Please see attached. Environmental Services will require an easement for all the public sewer pipes within the vacation. Because of the depth of the existing public sewer, the minimum easement width will be 30', and all easements should be centered on the pipe. Regarding the attached pdf, the stub connected to the north MH invert is private, but all other pipes connected to that MH are public. Easements should extend 10' beyond the ends of the pipes. Also, I don't think the City of Spokane Valley has officially requested comments from Environmental Services yet on this project. Typically we comment directly to the planners or permit techs within a planning jurisdiction, so it's important that the City of Spokane Valley still routes this project through the regular communication channels if they haven't yet. We're quite busy and backed up in our office, so it's possible they've already routed it but we just haven't issued our official comments yet. Anyhow contact me again if you need additional information. Colin Depner Spokane County Environmental Services 1026 W. Broadway Ave. 4th Floor Spokane, WA 99260 509-477-7282 Video Inspection Requests Electronic Plan Submittal From: Johanna Herzog [mailto:jherzog@whipplece.com] Sent: Thursday, May 28, 2020 10:51 AM To: Depner, Colin <CDEPNER@spokanecounty.org> Cc: Susan Moss <smoss@whipplece.com> Subject: FW: 2266 Desmet Ct. Street Vacation Hello Mr. Depner, Whipple is working on a Street Vacation at the end of E Desmet Ct. past 16609 E Desmet, Spokane Valley. Attached are pdfs showing the vicinity map and an exhibit of a proposed street vacation we are proposing for a project located at the end of Desmet Ct. in Spokane Valley. Can you please provide correspondence regarding this vacation on if the county has an issue with the vacation or not and what the issues may be. Can you also send any easement documents, if there is any sewer easement within 100' of the vacations. This correspondence will be in a submittal to the City of Spokane Valley with our street vacation packet. Please contact me if you have any questions. If you need more information to complete the comments, please let me know. Thank you for your help. Hanna Herzog Civil Engineering Intern Phone: 509.893.2617 I Fax: 509.926.0227 IWC E v51�14pplo ` �r ;ult ,� .n.gineor. . WCE p:u:rdc; _.:nnr t7cr..Ja+.kvr in 717 1c/50.1 a .7 .1i a5 !.,0,,,e}"n.). Cr.I. 5t U.C. Wat .1.71G rla.% 6.!(J✓ 4-;Cr ins i. "1n:! rktrr!ni, JJ:k; t arUr'r^Cht+c'. 2 Johanna Herzog From: Harvey, Traci <HarveyT@SpokaneValleyFire.com> Sent: Thursday, May 14, 2020 11:28 AM To: Johanna Herzog Subject: RE: 2266 Desmet Ct. street vacation - Following Up We have not concerns or easements. All specific fire department requirements shall be conditioned on future commercial permits. Traci Harvey Fire Protection Engineer Spokane Valley Fire Department 2120 N. Wilbur Spokane Valley. \VA 99206 509-892-4183 Work 509-892-4144 Fax From: Andersen, Patricia On Behalf Of Inspections Sent: Thursday, May 14, 2020 10:25 AM To: Harvey, Traci <HarveyT@SpokaneValleyFire.com> Subject: FW: 2266 Desmet Ct. street vacation - Following Up From: Johanna Herzog [ i ;�_r, pTh _ Sent: Thursday, May 14, 2020 9:58 AM To: mark.vvelcn@centuryiink core; J-,' Ls6etc avistacorp,cc+ ; Consolidated Irrigation District 1119 < ;'isolidatedirrig'ation[tcomcast,ntt>; Inspections <Inspectk,iw1 Jp3,,d,,evt >; Hudson a@spokanecounty.org,; Bryan Richardson@comcast.com 1 Cc: Allyson Andrade < >; Susan Moss < Subject: 2266 Desmet Ct. street vacation - Following Up To all Utilities, > am following up on a request sent by Susan Moss last Friday in regards to correspondence on the Desmet Ct. Street Vacation. If you could please send comments or easement documents regarding this Street Vacation sometime today, that would be greatly appreciated. Reference a Street Vacation at the end of E Desmet Ct. past 16609 E Desmet, Spokane Valley. Attached are pdfs showing the vicinity map and an exhibit of a proposed street vacation we are proposing for a project located at the end of Desmet Ct. in Spokane Valley. Can you please provide correspondence regarding this vacation on if your business has an issue with the vacation or not and what the issues may be. Can you also send any easement documents, if there is an easement within 100' of the vacations. This correspondence will be submittal to the City of Spokane with our street vacation packet. Please contact me if you have any questions. Thank you for your help. Hanna Herzog Civil Engineering Intern r_ i L Phone: 509.893.2617 ! . Fax: 509.926.0227 'IWCE Whipple Consulting Engineers 71 �o.r:'s Penis Rt.:i • Spokanrvn"rt, Yid O'2706 Whip[•*C C.c oat, CUD 2 May 11, 2020 W.O No. 2018-2266 City of Spokane Valley 10210 E. Sprague Ave. Spokane Valley, WA 99206 t',C E ',Nhi nie Li:insulting Engineers, Inc. RE: Desmet Court Street Vacation Narrative Project • / RECEIVED MAY 2 8 2020 COSY PERMIT CENTER SUB #=:j R E V. #E:=1 To Whom it May Concern; This letter will serve as the narrative for the Street Vacation of E. Desmet Court approximately 220 feet in length. Our discussion of the vacation can be seen below in bold. The street vacation of E Desmet Ct is 12,847.4 sf, see the roadway vacation exhibit for more details. The vacation is due to the design of the remaining undeveloped lots and how best to develop said lots. These lots will be aggregated for a future multi- family project. This new design would require less Right of Way access all lots moving the cul de sac and all affected utilities by the street vacation will be relocated to fit the design. 1. How does a change of use or vacation of the street/alley improve service to the public? This street vacation will shorten Desmet Ct. by approximately 220 feet with a new cul de sac for the public following all city requirements. The lots will use this additional land which was vacated to its full potential. 2. Is the street or alley no longer required for public use or public access? Explain. The subject street vacation is no longer required for public use due to new design of the adjacent lots. The public will still have use of a new cul de sac. 3. Would substitution of a new and/or different public right-of-way better serve the public? Explain. See previous answers. 4. How will use or need for this right-of-way be affected by future conditions? Explain. The vacated right of way will be used in the development for a better layout of the lots being developed. All utilities which are within the street vacation may be 21 South Pines Rd • Spokane Valley, WA 99206 PO Box 1 566 • Veradale, WA 99037 Phone 509-893-2617 • Fax 509-926-0227 • WhippleCE.com • Into@WhippleCE.com Civil, Structural, Traffic, Survey, Landscape Architecture and Entitlements relocated if there is any conflict with the new cul de sac. Those easements which may extend into the vacated street will be updated per city requirements. 5. Will easements be retained for all underground and overhead utilities? The requested vacation is located in the service area of what utility companies. (specify)? There may be some easements which can remain, but most easements will need to be relocated due to their placement around the existing cul de sac. 6, Does the right-of-way include stormwater drainage facilities (specify)? The vacated right of way does have stormwater drainage facilities which will be need to be revised for the new cul de sac and onsite changes. Should you have any further questions regarding the project or this narrative. please call our office at (509)893-2617. Sincerely, Susan M. Moss, A.S.L.A. Whipple Consulting Engineers 432 10713O HIS INDENTURE, Made this seventh -day of June EASEMENT . A.A. 19,04 between Orla Bacon an unmarried man party .of the first part and John A. Week, party of the see- 'ond part, WITNESSETH, WtERE,AS, the said party of the second part is the 'owner of lot two (2) of section ten (10) in Filed Oct. 14, 19O4. .tovmehip twenty-five (25)-north, of range forty-four ® 9:58 A.4 M.', (44) East of the Willamette Meridian,,adjoining the epbkane River, -and is desirous bf bonbtructing a dam Req. John A. Week. _ or dams serene the said Spokane river, on the said lot two (2) b3'..suoh eime er sizes or diMenaions, and Z. Stewart. Co. Auditor. at such point upon said lot two (2), oe the eaid R. W. Butler, Deputy. party.of the second pert','iis heirs and assigns, Shall detirtnine. Recorded 0ot. 26;,.1904, That the eaid,party of the first part, for and By R. C. Peterson, Deputy. in oonaiderat],on of the eum of Three hundred dollars ($300,00/100) to him in hand paid, by the bald party of Mail Req. 1914 let Avenue. the second part, the receipt whereof is hereby sok- noiledged, does hereby grant', bafTain, sell and convey ,itt$; $r$$$r$$$6$$$$$.;.,:' unto the ediii party of'the- second part, hid'heirs and assigne'forever, et appurtenant to lot two (2)-of section ten (1O)'in township twenty-five,(2 ),north'of range forty-four (44) East of the Willamette Meridian., above Mentioned and described, the right end privilege .to flow and cover -with, water by.means of such dam ek dams, as hereinbefore mentioned and deeoribea, so far as'it may be heoeasery irishah use of said'dan or dams, as -to the eaid,party_.of the eeoond part „his heirs and assign,, ehall'seem expedient, the following described lands and premises to-wit't " t,ot two (2) of Beo'lon`tbirtseii. 113) in township twenty five (25) north of range forty four (44) :Eabt' Of the Willamette ,meridian and the right.and privilege of'frae-and-uninterrupted aocese tO and from the banks of said Spokane River,.ae the river now nuns, ink through, over and'aor0ee.the lands and premioee, above described, and'the'right and privilege of -using said banks, as shall be considered neoedsary-•by-said party of -the seoond pant, his heirs and asa- igns, to the'full etf'joyment.of all the-riglate agd_.privileges hereby granted. TO'• RAVIR'ANb To HOLD THE-SAMZ,.togetheF with'ail the'hereditaments'and appur- teniLncee thereunto 'beioxrging, or in anywise appertaining,, to the said.party of the eeoond pert, hie heirs and aeeigns forever. And the:eaid Orla Bacon,,party of the first part, for his heirs, exeout ors And edminiletratore, doe, covenant with the aaid party of the second part, his heirs and assgns, thrtt he is Well seized in fee of the rights end privileges, .aforesai id, and has godd,right to de11.and convey the 'same in manner 'and form aforesaid; and that the same are free. from all encum- brances. And the above bargained and granted rights and privileges in the Wet and peaceable possession of the Said party of the second dart; his heirs and 'assigns, 'against all pernone'lawfully claiming, or to Clain; the whole or any,part thereof, the said party of the first part will warrant and defend: And that eaoh.and every of."the covenants herein set forth shall run with the lands and premises herein described. ' IN TESTYMONY WHEREOF, the said party of the first part'has hereunto set his hand and seal the day and year first above written.' ., ' Signed, sealed and,delivered Orla Bacon. (SEAL) Orla Bacon. to John A. Week. in the presence of: Reese H. Voorheee. E.:-R. Week. STATE OP WASHINGTONO County of Spokane..) SB-- I, Fred.C. Pugh, a Notary Public in and for said county and state'do hereby Certify that on this 7th day of June A.D. 1904, personally ,appeared bef,dre me Orla Bacon tome known to be the individual described in and who executed the with- in inetrument, and acknowledged that he'signed end sealed -the same as his free and voluntary.aot and deed, for the uses and purposes therein mentioned.' WITNESS my hand and oi'fieial seal the day and year in this certificate first above written. esaoaouwaeaoeeasiaifpwp Pred C. .- Fred C. Pugh. drortaY PUBldd, "Suit, er lrashdsgl s . ae Onin.miArioss Smarm 6 s g. '.fl..beepeeaeeeeseeeee0eee fig. q. $$$$$4440$ P$$$$$$$$#V0'' $$$$ $$0 0$000000iY 91W97 $$$## P$0YSVT VP$001 Notary Publie, residing at Spokane, Wash. RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: DREW M. BODKER, P.S. ATTORNEY AT LAW 2607 S. SOUTHEAST BLVD. SUITE A201 SPOKANE, WASHINGTON 99223 6391422 R000rdino Foe a.ea Page l 5 INSURANCE COMPANY Rs0000nt Foe Eaq� EaaM•nt F��T�FMERiCP�'1 spoksns County {1ashlnoton Sid' 111111111111111111111111 Document Storm Water Drainage Easement Grantor: Grantee: Abbreviated Legal: Tax Parcel Nos. Hanson Industries, Inc., a Washington corporation Pacific Cataract and Laser Institute, Inc., P.C., a Washington professional corporation Providence Health & Services - Washington, a Washington non- profit corporation, dba Providence Health Care Pacific Cataract and Laser Institute, Inc., P.C., a Washington professional corporation Lots 6, 10, 11, 12, 13, 14, 15 and 16, Hanson Center East Addition, BSP-02-09 (fully described on attached Exhibit "A") 45131.0506; .0510; .0511 .0512; .0513; .0514.,.0515 .0516 & .0521 STORM WATER DRAINAGE EASEMENT RECITALS: WHEREAS, Hanson Industries, Inc., a Washington corporation, ("Hanson"), is the owner of Lots 6, 10 and Tract A of Hanson Center East Addition, as legally described in Exhibit "A" attached hereto ("Hanson Property"), and Pacific Cataract and Laser Institute, Inc., P.C., a Washington professional corporation ("Pacific"), is the owner of Lot 1 I of Hanson Center East Addition, as legally described in Exhibit "A" attached hereto ("Pacific Property"), which Pacific has acquired from Hanson, and SEWER EASEMENT -1 R. E. Excise Tax Exempt Date Ll .att 2015 Spokane County Maas By e. L 6391422 Page 2 of 5 04/24/2015 11:37:48 AM WHEREAS, Hanson has previously sold Lots 12, 13, 14, 15 and 16 of Hanson Center East to Providence Health & Services - Washington, a Washington non-profit corporation dba Providence Health Care ("Providence"), which real property is also described on Exhibit "A" attached hereto ("Providence Property"), and WHEREAS, Providence has previously constructed a storm water drainage pipeline that lies partially within the Hanson Property and the Pacific Property, and said pipeline transports storm water drainage from the Providence Property to a storm water drainage facility located in Tract A, and the parties desire to create an easement for that portion of the storm water drainage pipeline that travels across the Hanson Property and the Pacific Property, and to further grant an easement which will give all parties the right to drain the storm water from their respective properties into the drainage facility on Tract A, NOW, THEREFORE, in consideration of the premises and the mutual benefits to be derived by the parties hereto, no monetary consideration, the parties agree as follows: 1. Hanson hereby grants and conveys to Providence and Pacific, and Pacific likewise grants and conveys to Providence, for the benefit of the Providence Property and the Pacific Property, a ten (10') foot wide storm water drainage pipeline easement (the "Easement") on, over and under that portion of the Manson Property and the Pacific Property upon which the storm water pipeline has been constructed, being five (5') feet on either side of the center Iine of said pipeline. Hanson further grants to Providence and to Pacific an easement to drain the storm water from the Providence and Pacific properties into the drainage easement area on Tract A that is shown on the Final Plat of Hanson Center East Addition Binding Site Plan BSP-02-09. 2. The Easements granted herein are for installing, constructing, operating, maintaining, protecting, repairing and replacing said storm water drainage pipeline, with all connections and appurtenances thereto and for storm water drainage into the drainage easement on Tract A. Manson and Pacific shall have the right to tap into and use said storm water drainage pipeline to transport storm water from the Hanson Property and the Pacific Property to Tract A, and they shall retain the right to use and occupy the portions of their respective properties which are subject to this Easement, but they shall not construct any permanent building structures on the Easement, nor otherwise hinder or interfere with the storm water drainage pipeline. 3. Providence and Pacific shall indemnify, defend, and hold Hanson harmless from any Toss, claim, or other liability of any nature, including attorney's fees and costs, that may result from their use of that part of the Easement the lies in the Hanson Property, and Providence shall do likewise for Pacific for that portion of the Easement that lies on the Pacific Property. Pacific and. Providence agree to restore the Easement area to substantially its natural state following any future reconstruction, installation or repair of the storm water drainage pipeline facilities. SEWER EASEMENT -2 6391422 Page 3 of 5 04/24/2015 11:37:48 AM 4. Ali of the promises, covenants, terms and conditions of this Easement shall survive any conveyance of the properties owned by the parties hereto, and this Easement shall extend to and bind the successors, heirs and assigns of the parties hereto. This Easement shall be a perpetual and appurtenant easement that shall run with the lands described on Exhibit "A". IN WITNESS WHEREOF, the undersigned have caused this instrument to be executed on this A4e day of 400 / , 2015. Providence Health & Services — Washington, a Washington non-profit corporation dba Providence Health Care By ik, By_ �D V ic•At. we. r Robert J. Boyl Its: President (name) Its: R.E 1 c SEWER EASEMENT -3 Hanson Industries, Inc., a Washington corporation Pacific Cataract and Laser Institute, Inc., P.C., a Washington professional corporation By Debbie Eldredge Its: Executive VP/COO 6391422 Page 4 of 5 04/24/2015 11:37:48 AM STATE OF WASHINGTON ss, County of Spokane On this / day of 1 2015, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Robert J. Boyle to me known to be the President of Hanson Industries, Inc., the corporation that executed the foregoing instrument and acknowledged the said instrument to be the free and voluntary act and deed of said corporation for the uses and purposes therein mentioned, and on oath stated that he is authorized to execute the said instrument. Witness my hand and official seal hereto affixed the day . ear first above written. DritEWMtoDCEa I. State o1 Washington ENotary--- °4-- RING IN COMMISSION EX,P:s,ES 5-17.2418 STATE OF WASHINGTON ) ss. County of Le•sAA S ) Notary Pu . is in and for the State of Washington., residing at Spokane My Appointment Expires: rw[7'fQ On this 451 day of er i 1 , 2015, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Debbie Eldredge to me known to be the Executive VP/COO of Pacific Cataract and Laser Institute, Inc., P.C., the corporation that executed the foregoing instrument and acknowledged the said instrument to be the free and voluntary act and deed of said corporation for the uses and purposes therein mentioned, and on oath stated that he is authorized to execute the said instrument. Witness my hand and official seal hereto affixed the day and year first above written. ��v g,,E ttr. /� 424...r o a _'R- DARCEA R. � GSA q �� ;'� %-..'�ss,b..:y'::, Notary Public in and for the State of o F. 4.•`�M A Washington, residingat Wi n l o * ; N0TARr ;-c-,.. ,: ,n,• �• p��L!C :• * My Appointment Expires: 06144.? 019 4t. : ;.- ..i, .• (•`': , SEWER EASEMENT -4 6391422 Page 5 of 5 04/24/2015 11:37.48 AM EXHIBIT "A" Providence Property Lots 12, 13, 14, 15 and 16, Hanson Center East Addition Binding Site Plan BSP-02-09, according to the plat thereof recorded in Volume 3 of Binding Site Plans, Pages 20, 21 and 22, records of Spokane County, Washington. Situate in the City of Spokane Valley, County of Spokane, State of Washington. Hanson Property Lots 6, 10, and Tract A, Hanson Center East Addition Binding Site Plan BSP-02-09, according to the plat thereof recorded in Volume 3 of Binding Site Plans, Pages 20, 21 and 22, records of Spokane County, Washington. EXCEPT a portion of said Lot 10, more particularly described as follows; BEGINNING at the Southeasterly ante point of said Lot 10, said point also being on a non - tangent curve concave to the Northeast and having a radius of 2750.44 feet and a chord bearing and distance of N85°41'52°W, 13.51 feet; thence Northwesterly along said curve through a central angle of 00°18'53` an arc distance of 13.51 feet; thence NOO°00'00°E a distance of 23.92 feet thence N89°42`25'E a distance of 13.38 feet; thence SOD°12'33"E a dunce of 25.00 feet to the POINT OF BEGINNING. Situate in the City of Spokane Valley, County of Spokane, State of Washington. Pacific Property Ali of Lot 11 Of the Final Plat of Hanson Center East Addition Binding Site Plan BSP-02- 09, Recorded In Book 3 of Binding Site plans, Pages 20 thru 22, located in the Northeast Quarter of Section 13, Township 25 North, Range 44 East, W.M., City of Spokane Valley, Spokane County, Washington.. EXCEPT a portion of Hid Lot 11, more particularly described as follows; BEGINNING at the Southeast corner of said Lot 11, said point also being on a non -tangent curve concave to the Northeast and having a radius of 2750.44 feel and a chord bearing and distance of N83`38'19"W, 184.13 feet thence Northwesterly along said curve through e central angle of 03°50'l 1. an arc distance of 184.16 feet; thence NOD°O0'00'E a distance of 2.58 feet; thence N89°42'25'E a distance of 183.00 feet to a point on the Easterly Line of said Lot 11; thence S00°00'00"E a distance of 23.92 feet to the POINT OF BEGINNING. SEWER EASEMENT -5 6661/S0/80 EP6FT0066 2 2O8'1 Filed for Record at Request of and copy returned to: LUKINS & ANN1S. P.S. 1600 Washington Trust Financial Center 717 W Sprague Ave. Spokane, WA 99201-0466 Attention: JAMES S. BLACK Project #,9V 7_JO2�-A/o,J RECEIVED MAY 2 82020 C©SV PERMIT CENTER SUB # L1 REV. # 11119J1,1111111 111 4g398851 088105 0999 �04:46P S t 06 Simian to. itt STATUTORY WARRANTY DEED -ate- Abbreviated Legal Description: Pin. Of Tract 133, Vera and ptn of S V2 of NE 'A of 13-25-44 Parcel Nos.: 45 E31.0214, 45131.9029, and 45131.0210 The GRANTOR, J. JAMAW L.P., a Washington limited partnership who took title as J. JAMAW PARTNERSHIP, a Washington general partnership, in consideration of the terms of an I.R.C. 1031 exchange transaction and other valuable consideration, in hand paid, conveys and warrants to HANSON INDUSTRIES, INC., a Washington corporation, as GRANTEE, all of Grantor's 48.4% undivided interest in the real estate situate in the County of Spokane, state of Washington, which is legally described on the attached Exhibit "A". SUBJECT TO second half 1999 real estate taxes and aquifer assessment, liens not yet payable. SUBJECT TO Agreement between Vera Electric Water Company and D.K. McDonald, et at, as recorded April 25, 1908, at Recording No. 2000528. SUBJECT TO assessments or charges levied by Vera Irrigation District No. 15. SUBJECT TO relinquishment of easements for access, light, view and air, and for ingress, egress and regress to, from .and between the land and the highway or highways to be constructed on land conveyed by deed to the State of Washington, recorded on May 13, 1974, at Recording No. 7405130136. MAIMS I.ISS.DOC. 014M 1 tO 1 II N mi 1 111 Cfl1O511�5 O4 46P TRINSNA11011, TfTtF 11A C0 W0 S 1 00 Soakane Co. $A SUBJECT TO reservations, of mineral rights, etc., contained in Quit Claim Deed recorded on December 29, 1989, at Recording No. 8912290297. DATED the day of , 1999. J. JAMAW L.P., a Washington limited partnership By: ALVIN J. WOLFF, JR., Managing General Partner STATE OF WASHINGTON ) :ss. County of Spokane ) On this tt day of , 1999, before me personally appeared ALVIN J. WOLFF, IR., to me known t be the Managing General Partner of J. JAMAW L.P., the partnership that executed the foil -going instrument, and acknowledged the said instrument to be the free and voluntary act of sal,partnership, for the uses and purposes herein mentioned, and on oath stated that he was au,.torized to execute the said instrument on behalf of said partnership. GIVEN UNDER MY HAND AND OFFICIAL SEAL the day and year in this certificate first above written. MHA028 }-19®- 7A0099 )1te_gexii TDO hni (Print Name) NOTARY PUBLIC, for the §tate of Washington, residing at L It a_ttoclej My appointment expires 3 - ! - 600 2 I PARCEL 1: 11111111111 485 Pa398; 3of14 D8r31.11999 44.46P Sti.uu Sadoe Co, WA Tract 133 of VERA, as per plat thereof recorded in Volume "0" of Plats, page 30; EXCEPT the North 150 feet of the East 580 feet; EXCEPT any portion. conveyed for highway purposes; AND EXCEPT any portion of railroad right of way lying within said Tract 133; Situate in the County of Spokane, State of Washington. PARCEL 2: All those portions of the following described Tracts "A" and "B" lying Northerly and Westerly of the following described line: BEGINNING at a point opposite Highway Engineers Station (H.E.S.) 440+00 on the centerline survey of SR 90 (PSH 2), Spokane: to Greenacres, and 100 feet Northeasterly therefrom; thence Southeasterly parallel with said centerline to a point opposite H.E.S. 447+00; thence Northeasterly to a point opposite HB 447+00 and 115 feet Northeasterly therefrom; thence Southeasterly parallel with said centerline to intersect the East line of Tract "A" produced South; thence Northerly along the East line of Tract "A" and its Southerly production to the Northeast corner of said Tract "A" and the end of this line description; TRACT "A": That portion of the South half of the Northeast Quarter of Section 13, Township 25 North, Range 44 E.W.M., described as follows: BEGINNING at a point in the North line of the County Road, 20 feet North and 3668.78 feet East of the West Quarter corner of said Section; thence North 0°21' East 1310.47 feet to the North line of said South half of the Northeast Quarter; thence East 952.2 feet; thence South 0°23' West 621.75 feet, more o7: less, to a point 52 feet North of the North line of irrigation canal right of way; thence West parallel with said canal right of wa,► 848.2 feet; thence South 1°05' West 690.9 feet, more or les, to the North line of County Road; thence West, along said'County Road 104.29 feet, more or less, to the point of beginning; (� I �I TA4NSNMTThN, TTTI F TNS C0 wii FiIBIT ' A" (con't) TRACT "B": �I III4398851 08/05/ 999 o04 46P 100 Snakana Ca. IA A strip of land 52 feet wide, lying along and parallel to the North line of the Spokane Valley Irrigation Company right of way, running from the West line of Blocks 132 and 133 of VERA, as per plat thereof recorded in Volume "O" of Plats, page 30, and extending West 848.2 feet; Situate in the County of Spokane, State of Washington PARCEL 3: That portion of Abandoned former Great Northern Railway right of way 50 feet in width within the Southeast Quarter of the Northeast Quarter in Section 13, Township 25 North, Range 44 E.W.M., extending in a Southwesterly direction form a line drawn parallel with and 100 feet West from the center line of Flora Road and to the North right of way line of P.S.H. No.'2; Situate in the County of Spokane, State of Washington 8E3 E66T/! O/80 266XT0066 BT"E8!4ZT$ Filed for Record at Request of and copy returned to: LUKINS & ANNIS, P.S. 1600 Washington Trust Financial Center 717 W Sprague Ave. Spokane, WA 99201-0466 Attention: JAMES S. BLACK 1111141111,11111 MY i u Si, nn 4398852 Page: 1of5 0$10511999 04:46P SnO ro Ca, Itt STATUTORY WARRANTY DEED t� Abbreviated Legal Description: Ptn. Of Tract 133, Vera and ptn of S ''A of NE '/, of 13.25-44 Parcel Nos.: 45131.0214, 45131.9029, and 45131.0210 The GRANTORS, HAROLD L. INMAN and JEFF A. MORRIS, Co -Trustees of the FLOWSON TRUST, in consideration of the terns of an I.R.C. 1031 exchange transaction and other valuable consideration, in hand paid, conveys and warrants to HANSON INDUSTRIES, INC., a Washington corporation, as GRANTEE, all of Grantor's 51.6 % undivided interest in the real estate situate in the County of Spokane, state of Washington, which is legally described on the attached Exhibit "A". SUBJECT TO second half 1999 real estate taxes and aquifer assessment, liens not yet payable. SUBJECT TO Agreement between Vera Electric Water Company and D.K. McDonald, et al., as recorded April 25, 1908, at Recording No. 2000528. SUBJECT TO assessments e„ charges levied by Vera Irrigation Distract No. I5. SUBJECT TO relinquishment of easements for access, light, view and air, and for ingress, egress and regress to, from and between the land and the highway or highways to be constructed on land conveyed by deed to the State of Washington, recorded on May 13, 1974, at Recording No. 7405130136. ANA02E1-1a8 DOC- e/el99 1 111 IIIIII 11111 I 11111 1 11 I I 1111 Ew'0fa.,=« TRMNSNATTON. TTTMF NS CD Min S12 00 Spokane Co. U SUBJECT TO reservations, of mineral rights, etc., contained in Quit Claim Deed recorded on December 29, 1989, at Recording No. 8912290297. DATED the I day of STATE OF WASHINGTON County of Spokane : ss. ) 1999. FLOWSON TRUST On this tom_ day of T 9,9�-�9before me personally appeared HAROLD L. INMAN, as Co-Tru of . ,land acknowledged that he signed the same as Co -Trustee of the Flowson Trust, for the uses and purposes therein mentioned, and on oath stated that he was authorized to execute the said instrument on behalf of said Trust. GIVEN UNDER MY HAND AND OFFICIAL SEAL the day and year in this certificate first above written. 14—"GL— 116tithcV (Signature) 0Yin. (e. Naito -Kai (Print Nance) NOTARY PUBLIC, for the State of Washington, residing at '(f My appointment expires -.,fig —)49 p 2 >, BAME 1J59. 7A41,99 STATE OF WASHINGTON 11 II Hill IIIII } ss FILIAN1TTMI 1 11111 DDLS ri Stt County of Spokane ) On this +tit day of Jam' , 1999, before me personally appeared JEFF A. MORRIS, as Co-Tnistee of J. TAMAW L.F., and acknowledged that he signed the same as Co -Trustee of the Flowson Trust, for the uses and purposes therein mentioned, and on oath stated that he was authorized to execute the said instrument on behalf of said Trust. GIVEN UNDER MY HAND AND OFFICIAL SEAL the day and yea in this certificate first above written. MBAO1EI-JSR DOC. $449 1111111 4398852 OB10501999 °04 46P S17. ilfl Snnkbne r,n W4 DEt 9 J. 1...O4AIJy (Print Name) NOTARY PUBLIC, for the State of Washington, residing at roST FAu..451 lbfiht, My appointment expires 4/1/63 3 IIINIIMIII10I5 EXHIBIT nAii PARCEL 1: 11 11111 4398852 0674511999 �44.46P sty.m snetim cn. ru Tract 133 of VERA, as per plat thereof recorded in Volume "O" of Plats, page 30; EXCEPT the North 150 feet of the East 580 feet; EXCEPT any portion conveyed for highway purposes; AND EXCEPT any portion of railroad right of way lying within said Tract 133; Situate in the County of Spokane, State of Washington. PARCEL 2: All those portions of the following described Tracts "A" and "B " lying Northerly and Westerly of the following described line: BEGINNING at a point opposite Highway Engineers Station (H.E.S.) 440+00 on the centerline survey of SR 90 (PSH 2), Spokane to Greenacres, and 100 feet Northeasterly therefrom; thence Southeasterly parallel with said centerline to a point opposite H.E.S. 447+00; thence Northeasterly to a point opposite HB 447+00 and 115 feet Northeasterly therefrom; thence Southeasterly parallel with said centerline to intersect the East line of Tract "A" produced South; thence Northerly along the East line of Tract "A" and its Southerly production to the Northeast corner of said Tract "A" and the end of this line •iescription; TRACT "A": That portion of the South half of the Northeast Quarter of Section 13, Township 25 North, Range 44 E.W.M., described as follows: BEGINNING at a point in the North line of the County Road, 20 feet North and 3668.78 feet East of the West Quarter corner of said Section; thence North 0°21' East 1310.47 feet to the North :line of said South half of the Northeast Quarter; thence East 952.2 feet; thence South 0°23' West 621.75 feet, more or less, to a point 52 feet North of the [North line of irrigation canal right of way; thence West parallel with said canal right of way 848.2 feet; thence South 1°05' West 690.9 feet, more or less, to the North line of County Road; thence West, along said County Road 104.29 feet, more or less, to the point of beginning; 111111111P4;:: '852 f� 5 of 5f I�� EXHIBITNSATION. TITIF INS 0O Ir0 $12.O0 SoakaneCD. '46P (won't) TRACT "B": A strip of land 52 feet wide, lying along and parallel to the North line of the Spokane Valley Irrigation Company right of way, running from the West line of Blocks 132 and 133 of VERA, as per plat thereof recorded in Volume "0" of Plats, page 30, and extending West 648.2 feet; Situate in the County of Spokane, State of Washington PARCEL 3: That portion of Abandoned former Great Northern Railway right of way 50 feet in width within the Southeast Quarter of the Northeast Quarter in Section 13, Township 25 North, Range '.4 E.W.M., extending in a Southwesterly direction form a line drawn parallel with and 100 feet West from the center line of Flora Road and to the North right of way line of P.S.H. No. 2; Situate in the County of Spokane, State of Washington Order No. Sp 19574 Guarantee No. SGW 08003282 SUBJECT TO THE EXCLUSIONS FROM COVERAGE, THE LIMITS OF LIABILITY AND THE CONDITIONS AND STIPULATIONS OF THIS GUARANTEE, * * OLD REPUBLIC NATIONAL *`t * TITLE INSURANCE COMPANY * * a Corporation, of Minneapolis, Minnesota * herein cal ed the Company GUARANTEES the Assured named in Schedule A against actual monetary Toss or damage not exceeding the liability stated in Schedule A, which the Assured shall sustain by reason of any incorrectness in the assurances set forth in Schedule A. Issued through the office of: SPOKANE COUNTY TITLE COMPANY NORTHBANK BUILDING, SUITE 100 1010 N. NORMANDIE STREET SPOKANE, WASHINGTON 99201 TELEPHONE: (509) 326-2626 Countersigned: Authorized Officer or Agent OLD REPUBLIC NATIONAL TITLE INSURANCE COMPANY A Corporation 400 Second Avenue South, Minneapolis, Minnesota 55401 (612) 371.1111 Hy Mast Piet Certificate - Sub Guarantee / Plant. Information Guarantee / Chain of Title Guarantee Presrdenf Secretary Spokane County Title Company 1010 N. Normandie Street, #203 Spokane, WA 99201 Phone: 509-326-2626 Fax: 509-324-1375 SUBDIVISION GUARANTEE SCHEDULE A Office File Number Policy Number Date of Policy Amount of Insurance Premium SP19574 SGW 08003282 February 15, 2019 $1,000.00 $300.00 Tax Ref. No.: at 8:00 AM $26.40 E DESMET CT Total PROPERTIES $326.40 NAME OF ASSURED: WHIPPLE CONSULTING ENGINEERS INC THE ASSURANCES REFERRED TO ON THE FACE PAGE ARE: THAT, ACCORDING TO THOSE PUBLIC RECORDS WHICH, CONSTRUCTIVE NOTICE OF MATTERS RELATIVE TO THE DESCRIPTION OF WHICH IS FULLY SET FORTH IN UNDER THE RECORDING LAWS, IMPART FOLLOWING DESCRIBED REAL PROPERTY: SEE ATTACHED EXHIBIT "A" TITLE TO SAID REAL PROPERTY IS VESTED IN: HANSON INDUSTRIES, INC., A WASHINGTON CORPORATION SUBJECT TO THE MATTERS SHOWN BELOW UNDER EXCEPTIONS, WHICH EXCEPTIONS ARE NOT NECESSARILY SHOWN IN THE ORDER OF THEIR PRIORITY. EXCEPTIONS: 1. GENERAL TAXES AND ASSESSMENTS, IF ANY, NO SEARCH HAVING BEEN MADE THEREOF; ALSO, TAXES OR ASSESSMENTS WHICH ARE NOT SHOWN AS EXISTING LIENS BY THE RECORDS OF ANY TAXING AUTHORITY THAT LEVIES TAXES OR ASSESSMENTS ON REAL PROPERTY OR BY THE PUBLIC RECORDS. 2. UNPATENTED MINING CLAIMS, RESERVATIONS OR EXCEPTIONS IN THE UNITED STATES PATENTS OR IN ACTS AUTHORIZING THE ISSUANCE THEREOF; WATER RIGHTS, CLAIMS OR TITLE TO WATER, 3. TITLE TO ANY PROPERTY BEYOND THE LINES OF THE REAL PROPERTY EXPRESSLY DESCRIBED HEREIN, OR TITLE TO STREETS, ROADS, AVENUES, LANES, WAYS OR WATERWAYS ON WHICH SUCH REAL PROPERTY ABUTS, OR THE RIGHT TO MAINTAIN THEREIN VAULTS, TUNNELS, RAMPS, OR ANY OTHER STRUCTURE OR IMPROVEMENT; OR ANY RIGHTS OR EASEMENTS THEREIN UNLESS SUCH PROPERTY, RIGHTS OR EASEMENTS ARE EXPRESSLY AND SPECIFICALLY SET FORTH IN SAID DESCRIPTION. Subdivision Guarantee Policy Number: SGW 08003282 ADDITIONAL EXCEPTIONS: 4. GENERAL REAL ESTATE TAXES (INCLUDING AMOUNTS FOR AQUIFER, STORM WATER, IRRIGATION, DRAINAGE, WATER, AND FLOOD CONTROL, IF ANY), FOR THE YEAR 2019. THE FIRST HALF THEREOF MUST BE PAID ON OR BEFORE April 30, 2019, TO AVOID INTEREST AND PENALTIES; FULL YEAR AMOUNT: $4,633.72 FIRST HALF AMOUNT: $2,316.86 TAX ACCOUNT NO.: 45131.0501 AFFECTS: LOT 1 FULL YEAR AMOUNT: $5,763.89 FIRST HALF AMOUNT: $2,881.94 TAX ACCOUNT NO.: 45131.0502 AFFECTS: LOT 2 FULL YEAR AMOUNT: $7,353.36 FIRST HALF AMOUNT: $3,676.68 TAX ACCOUNT NO.: 45131.0503 AFFECTS: LOT 3 FULL YEAR AMOUNT: $6,434.92 FIRST HALF AMOUNT: $3,217.46 TAX ACCOUNT NO.: 45131.0504 AFFECTS: LOT 4 FULL YEAR AMOUNT: $5,975.75 FIRST HALF AMOUNT: $2,987.87 TAX ACCOUNT NO.: 45131.0505 AFFECTS: LOT 5 FULL YEAR AMOUNT: $5,128.09 FIRST HALF AMOUNT: $2,564.04 TAX ACCOUNT NO.: 45131.0506 AFFECTS: LOT 6 FULL YEAR AMOUNT: $3,125.13 FIRST HALF AMOUNT: $1,562.56 TAX ACCOUNT NO.: 45131.0621 AFFECTS: TRACT A 5. LIABILITY TO ASSESSMENTS, IF ANY, BY THE CITY OF SPOKANE VALLEY. FURTHER INFORMATION CAN BE OBTAINED BY CALLING (509) 921-1000. 6. LIABILITY TO ASSESSMENTS, IF ANY, BY VERA WATER AND POWER. FURTHER INFORMATION CAN BE OBTAINED BY CALLING (509) 924-3800. 7. UNPAID CHARGES AND ASSESSMENTS, IF ANY, LEVIED BY HANSON CENTER EAST PROPERTY OWNERS' ASSOCIATION. 8. EASEMENT AND THE TERMS AND CONDITIONS THEREOF: GRANTEE: JOHN A. WEEK PURPOSE: THE RIGHT AND PRIVILEGE TO FLOW AND COVER WITH WATER RECORDED: October 20, 1904 AUDITOR'S FILE NO.: 107138 AREA AFFECTED: LOTS 1 & 2 AND OTHER PROPERTY Subdivision Guarantee Policy Number: SGW 08003282 9. COVENANTS, CONDITIONS, RESTRICTIONS, EASEMENTS OR RESERVATIONS CONTAINED IN INSTRUMENT, BUT OMITTING ANY COVENANTS OR RESTRICTIONS, IF ANY, BASED UPON RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, FAMILIAL STATUS, MARITAL STATUS, DISABILITY, HANDICAP, NATIONAL ORIGIN, ANCESTRY, OR SOURCE OF INCOME, AS SET FORTH IN APPLICABLE STATE OR FEDERAL LAWS, EXCEPT TO THE EXTENT THAT SAID COVENANT OR RESTRICTION IS PERMITTED BY APPLICABLE LAW; RECORDED: May 09, 2001 AUDITOR'S FILE NO.: 4584983 10. AGREEMENT AND THE TERMS AND CONDITIONS THEREOF: BETWEEN: HANSON INDUSTRIES, INC., A WASHINGTON CORPORATION AND SPOKANE COUNTY REGARDING: DEVELOPER REIMBURSEMENT RECORDED: July 17, 2002 AUDITOR'S FILE NO.: 4750178 11. COVENANTS, CONDITIONS, RESTRICTIONS, EASEMENTS OR RESERVATIONS CONTAINED IN INSTRUMENT, BUT OMITTING ANY COVENANTS OR RESTRICTIONS, IF ANY, BASED UPON RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, FAMILIAL STATUS, MARITAL STATUS, DISABILITY, HANDICAP, NATIONAL ORIGIN, ANCESTRY, OR SOURCE OF INCOME, AS SET FORTH IN APPLICABLE STATE OR FEDERAL LAWS, EXCEPT TO THE EXTENT THAT SAID COVENANT OR RESTRICTION IS PERMITTED BY APPLICABLE LAW; RECORDED: May 04, 2011 AUDITOR'S FILE NO.: 5997418 12. TERMS, COVENANTS AND PROVISIONS OF THAT CERTAIN EASEMENT, AS CREATED BY INSTRUMENT; RECORDED: April 24, 2015 AUDITOR'S FILE NO.: 6391422 IN FAVOR OF: PROVIDENCE HEALTH 8 SERVICES-WASHINGTON, A WASHINGTON NON-PROFIT CORPORATION, DBA PROVIDENCE HEALTH CARE PACIFIC CATARACT AND LASER INSTITUTE, INC., P.C., A WASHINGTON PROFESSIONAL CORPORATION PURPOSE: STORM WATER DRAINAGE AFFECTS: TRACT A AND A PORTION OF LOT 6 AND OTHER PROPERTY 13. CERTIFICATION OF ORDER INCLUDING LANDS IN CONSOLIDATED IRRIGATION DISTRICT NO. 19 WITH APPROVAL OF VERA WATER AND POWER AND THE TERMS AND CONDITIONS THEREOF: REGARDING: AS SHOWN THEREIN RECORDED: July 10, 2015 AUDITOR'S FILE NO.: 6415980 AFFECTS: A PORTION OF LOT 6 AND OTHER PROPERTY 14. CERTIFICATION FOR INTERLOCAL COOPERATION AGREEMENT BETWEEN CONSOLIDATED IRRIGATION DISTRICT NO. 19 AND VERA WATER AND POWER AND THE TERMS AND CONDITIONS THEREOF: REGARDING: AS SHOWN THEREIN RECORDED: July 10, 2015 AUDITOR'S FILE NO.: 6415981 AFFECTS: A PORTION OF LOT 6 AND OTHER PROPERTY Subdivision Guarantee Policy Number: SGW 08003282 15. AGREEMENT AND THE TERMS AND CONDITIONS THEREOF: BETWEEN: CONSOLIDATED IRRIGATION DISTRICT NO, 19, A WASHINGTON IRRIGATION DISTRICT AND QUASI -MUNICIPALITY; VERA WATER AND POWER, A WASHINGTON IRRIGATION DISTRICT AND QUASI MUNICIPALITY; AND HANSON INDUSTRIES, INC., A WASHINGTON CORPORATION REGARDING: WATER AND ELECTRICITY SERVICE SUPPLY RECORDED: July 10, 2015 AUDITOR'S FILE NO.: 6415982 AFFECTS: A PORTION OF LOT 6 AND OTHER PROPERTY 16. RESTRICTIONS, EASEMENTS, SETBACKS AND OTHER MATTERS AS MAY BE DELINEATED AND/OR CONTAINED ON THE FACE OF SAID PLAT, BUT OMITTING ANY COVENANTS OR RESTRICTIONS, IF ANY, BASED UPON RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, FAMILIAL STATUS, MARITAL STATUS, DISABILITY, HANDICAP, NATIONAL ORIGIN, ANCESTRY, OR SOURCE OF INCOME, AS SET FORTH IN APPLICABLE STATE OR FEDERAL LAWS, EXCEPT TO THE EXTENT THAT SAID COVENANT OR RESTRICTION IS PERMITTED BY APPLICABLE LAW. 17, RESTRICTIONS, EASEMENTS, SETBACKS AND OTHER MATTERS AS MAY BE DELINEATED AND/OR CONTAINED ON THE FACE OF HANSON CENTER EAST, BUT OMITTING ANY COVENANTS OR RESTRICTIONS, IF ANY, BASED UPON RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, FAMILIAL STATUS, MARITAL STATUS, DISABILITY, HANDICAP, NATIONAL ORIGIN, ANCESTRY, OR SOURCE OF INCOME, AS SET FORTH IN APPLICABLE STATE OR FEDERAL LAWS, EXCEPT TO THE EXTENT THAT SAID COVENANT OR RESTRICTION IS PERMITTED BY APPLICABLE LAW. 18. ORDINANCE AND THE TERMS AND CONDITIONS THEREOF, AS RESERVED BY:. ORDINANCE NO.: 98-0862 APPROVED AND FILED: November 19, 1985 AFFECTS: THIS AND OTHER PROPERTY AMENDMENT THERETO: RECORDED: March 14, 2000 AUDITOR'S FILE NO.: 4463162 19. SATISFACTION OF CONDITIONS AGREEMENT AND THE TERMS AND CONDITIONS THEREOF: RECORDED: November 10, 1998 AUDITOR'S FILE NO.: 4292087 20. AGREEMENT AND THE TERMS AND CONDITIONS THEREOF: BETWEEN: SPOKANE COUNTY, A POLITICAL SUBDIVISION; AND HANSON INDUSTRIES, INC. REGARDING: LATECOMER FEES RECORDED: March 14, 2000 AUDITOR'S FILE NO.: 4463161 Subdivision Guarantee Policy Number: SGW 08003282 21. COVENANTS, CONDITIONS, RESTRICTIONS, EASEMENTS OR RESERVATIONS CONTAINED IN INSTRUMENT, BUT OMITTING ANY COVENANTS OR RESTRICTIONS, IF ANY, BASED UPON RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, FAMILIAL STATUS, MARITAL STATUS, DISABILITY, HANDICAP, NATIONAL ORIGIN, ANCESTRY, OR SOURCE OF INCOME, AS SET FORTH IN APPLICABLE STATE OR FEDERAL LAWS, EXCEPT TO THE EXTENT THAT SAID COVENANT OR RESTRICTION IS PERMITTED BY APPLICABLE LAW; RECORDED: May 01, 2001 AUDITOR'S FILE NO.: 4582480 SAID INSTRUMENT IS A RE-RECORD OF INSTRUMENT RECORDED October 13, 2000 UNDER FILE NO. 4524769. ANNEXATION AND SUPPLEMENTARY DECLARATION; RECORDED: November 03, 2010 AUDITOR'S FILE NO.: 5949961 SAID INSTRUMENT IS A RE-RECORD OF INSTRUMENT RECORDED April 08, 2010 UNDER FILE NO. 5890343. SAID COVENANTS, CONDITIONS AND RESTRICTIONS HAVE BEEN MODIFIED BY INSTRUMENT; RECORDED: December 20, 2010 AUDITOR'S FILE NO.: 5963318 22. EASEMENT, OR QUASI -EASEMENT, DEDICATED IN THE PLAT OF HANSON CENTER EAST FOR THE RIGHT OF THE PUBLIC TO MAKE NECESSARY SLOPES FOR CUTS OR FILLS UPON SAID PREMISES IN THE REASONABLE ORIGINAL GRADING OF STREETS, AVENUES, ALLEYS AND ROADS. 23. AGREEMENT AND THE TERMS AND CONDITIONS THEREOF: BETWEEN: HANSON INDUSTRIES, INC., A WASHINGTON CORPORATION; AND HANSON CENTER EAST PROPERTY OWNERS' ASSOCIATION REGARDING: STORMWATER MAINTENANCE RECORDED: November 20, 2009 AUDITOR'S FILE NO.: 5853508 24. AGREEMENT AND THE TERMS AND CONDITIONS THEREOF: BETWEEN: HANSON INDUSTRIES, INC.; AND THE CITY OF SPOKANE VALLEY REGARDING: DEVELOPER MITIGATION OF TRAFFIC -RELATED IMPACTS RECORDED: April 08, 2011 AUDITOR'S FILE NO.: 5991757 END OF SCHEDULE A EXCEPTIONS, Subdivision Guarantee Policy Number: SGW 08003282 NOTES: AT THE REQUEST OF THE ASSURED THE FOLLOWING INFORMATION IS PROVIDED: a. THE ADDRESS OF THE SUBJECT PROPERTY IS: 16609 E DESMET 16625 E DESMET 16711 E DESMET 16727 E DESMET 16815 E DESMET 16829 E DESMET VACANT LAND CT SPOKANE VALLEY, WA 99216 CT SPOKANE VALLEY, WA 99216 CT SPOKANE VALLEY, WA 99216 CT SPOKANE VALLEY, WA 99216 CT SPOKANE VALLEY, WA 99216 CT SPOKANE VALLEY, WA 99216 AS TO LOT 1 AS TO LOT 2 AS TO LOT 3 AS TO LOT 4 AS TO LOT 5 AS TO LOT 6 AS TO TRACT A b. ACCORDING TO THE RECORDS OF SPOKANE COUNTY ASSESSOR, THE CURRENT VALUE OF SAID PREMISES IS AS FOLLOWS: TAX ACCOUNT NO.: LAND: IMPROVEMENTS: TOTAL: AFFECTS: TAX ACCOUNT NO.: LAN D: IMPROVEMENTS: TOTAL: AFFECTS: TAX ACCOUNT NO.: LAND: IMPROVEMENTS: TOTAL: AFFECTS. TAX ACCOUNT NO.: LAND: IMPROVEMENTS: TOTAL: AFFECTS: TAX ACCOUNT NO.: LAND: IMPROVEMENTS: TOTAL: AFFECTS: TAX ACCOUNT NO: LAND: IMPROVEMENTS: TOTAL: AFFECTS: TAX ACCOUNT NO.: LAND: IMPROVEMENTS: TOTAL: AFFECTS: 45131.0501 $399,450.00 $0.00 $399,450.00 LOT 1 45131.0502 $497,020.00 $0.00 $497, 020. 00 LOT 2 45131.0503 $634,240.00 $0.00 $634,240.00 LOT 3 45131.0504 $554,950,00 $0.00 $554,950.00 LOT 4 45131.0505 $515,310.00 $0.00 $515,310.00 LOT 5 45131,0506 $442,130.00 $0.00 $442 130.00 LOT 6 45131.0521 $269,200 00 $0.00 $269,200.00 TRACT A Subdivision Guarantee Policy Number: SGW 08003282 c. THE FOLLOWING ABBREVIATED LEGAL DESCRIPTION IS PROVIDED AS A COURTESY TO ENABLE THE DOCUMENT PREPARER TO CONFORM WITH THE REQUIREMENTS OF RCW 65.04.045, PERTAINING TO STANDARDIZATION OF RECORDED DOCUMENTS ABBREVIATED LEGAL DESCRIPTION: LTS 1 - 6 & TRACT A BSP 02-09 THE SUBJECT PREMISES MAY LIE WITHIN A COUNTY SEWERAGE AREA. AN INQUIRY SHOULD BE MADE TO THE SPOKANE COUNTY UTILITIES DEPARTMENT FOR ANY CHARGES THAT MAY BE OWED. FOR MORE INFORMATION CALL (509) 477-3604. e. PLEASE NOTE OUR RECORDING TIMES: MONDAY - THURSDAY: 8:30 A.M., 10:30 A.M., 1:00 P.M. AND 2'30 P.M. FRIDAY: 8:30 A.M., 10:30 A.M. AND 12:00 P.M. E-RECORDING AVAILABLE MONDAY - FRIDAY UNTIL 3:00 P.M. TITLE INFORMATION Title Officer: Virginia Clemens Email: virginia@spokanetitie.com Spokane County Titte 1010 N. Normandie St., #100 Spokane, WA 99201 PH: (509) 326-2626 FX: (509) 327-7570 Subdivision Guarantee Spokane County Title Company Privacy Policy Notice PURPOSE OF THIS NOTICE Title V of the Gramm -Leach -Bliley Act (GLBA) generally prohibits any financial institution, directly or through its affiliates, from sharing nonpublic personal information about you with a nonaffiliated third party unless the institution provides you with a notice of its privacy policies and practices, such as the type of information that it collects about you and the categories of persons or entities to whom it may be disclosed. In compliance with the GLBA, we are providing you with this document, which notifies you of the privacy policies and practices of Spokane County Title Company We may collect nonpublic personal information about you from the following sources: Information we receive from you such as on applications or other farms. Information about your transactions we secure from our files, or from (our affiliates or) others. Information we receive from a consumer reporting agency. Information that we receive from others involved in your transaction, such as the real estate agent or lender. Unless it is specifically stated otherwise in an amended Privacy Policy Notice, no additional nonpublic personal information will be collected about you. We may disclose any of the above information that we collect about our customers or former customers to our affiliates as permitted by law. WE DO NOT DISCLOSE ANY NONPUBLIC PERSONAL INFORMATION ABOUT YOU WITH ANYONE FOR ANY PURPOSE THAT IS NOT SPECIFICALLY PERMITTED BY LAW. We restrict access to nonpublic personal information about you to those employees who need to know that information in order to provide products or services to you. We maintain physical, electronic, and procedural safeguards that comply with federal regulations to guard your nonpublic personal information. ORT 287-C 5/07/01 Subdivision Guarantee Order No,: SP19574 EXHIBIT "A" LOTS 1, 2, 3, 4, 5, 6 AND TRACT A, HANSON CENTER EAST ADDITION BINDING SITE PLAN BSP-02-09, AS PER PLAT RECORDED IN VOLUME 3 OF BINDING SITE PLANS, PAGES 20, 21 AND 22, RECORDS OF SPOKANE COUNTY; SITUATE IN THE CITY OF SPOKANE VALLEY, COUNTY OF SPOKANE, STATE OF WASHINGTON. Subdivision Guarantee SST ParcellD: 45131.0501 16609 E Desmet Ct Spokane Valley, WA 99216 This map/plat is being furnished as an aid in locating the herein described land in relation to adjoining streets, natural boundaries and other land, and is not a survey of the land depicted. Except to the extent a policy of title insurance is expressly modified by endorsement, If any, the company does not insure dimensions, distances, location of easements, acreage or other matters shown thereon. SCHEDULE OF EXCLUSIONS FROM COVERAGE OF THIS GUARANTEE 1. Except to the extent that specific assurances are provided In Schedule A of this Guarantee, the Company assumes no liability for loss or damage by reason of the following: (a) (b) 1. DEFINITION OF TERMS The folowing terms when used In the Guarantee mean: (a) the 'Assured": the party or parties named as the Assured In this Guarantee, or on a supplemental writing executed by the Company. (b) "land"• the land described or referred to in Schedule (A) or in Part 2, and improvements affixed thereto which by law constitute real property. The term 'land" does not Include any property beyond the lines of the area described or referred to in Schedule (A) or in Part 2, nor any right, title, interest, estate or easement In abutting streets, roads, avenues, alleys, lanes, ways or waterways. (c) "mortgage": mortgage, deed of trust, trust deed, or other security Instrument. (d) "public records": records established under state statutes at Date of Guarantee for the purpose of imparting constructive notice of matters relating to real property to purchasers for value and without knowledge. (e) "date": the effective date. 2. NOTICE OF CLAIM TO BE GIVEN BY ASSURED CLAIMANT An Assured shall notify the Company promptly in writing in case knowledge shall come to an Assured hereunder of any claim of tide or interest which is adverse to the title to the estate or interest, as stated herein, and which might cause Toss or damage for which the Company may be liable by virtue of this Guarantee. If prompt notice shall not be given to the Company, then all liability of the Company shall terminate with regard to the matter or matters for which prompt notice is required; provided, however, that failure to notify the Company shall in no case prejudice the rights of any Assured under this Guarantee unless the Company shall be prejudiced by the failure and then only to the extent of the prejudice. Defects, liens, encumbrances, adverse claims or other matters against the title, whether or not shown by the public records. (1) Taxes or assessments of any taxing authority that levies taxes or assessments on real property; or, (2) Proceedings by a public agency which may result in taxes or assessments, or notices of such proceedings, whether or not the matters excluded under (1) or (2) are shown by the records of the taxing authority or by the public records. (c) (1) Unpatented mining claims; (2) reservations or exceptions In patents or in Acts authorizing the Issuance thereof; (3) water rights, claims or title to water, whether or not the matters exduded under (1), (2) or (3) are shown by the public records. 2. Notwithstanding any specific assurances whidi are provided in Schedule A of this Guarantee, the Company assumes no liability for loss or damage by reason of the following: (a) Defects, liens, encumbrances, adverse claims or other matters affecting the title to any property beyond the lines of the land expressly described in the description set forth in Schedule (A), (C) or in Part 2 of this Guarantee, or title to streets, roads, avenues, lanes, ways or waterways to which such land abuts, or the right to maintain therein vaults, tunnels, ramps or any structure or improvements; or any rights or easements therein, unless such property, rights or easements are expressly and specifically set forth in said description. (b) Defects, liens, encumbrances, adverse claims or other matters, whether or not shown by the public records; (1) which are created, suffered, assumed or agreed to by one or more of the Assureds; (2) which result in no loss to the Assured; or (3) which do not result in the Invalidity or potential invalidity of any Judicial or non -judicial proceeding which is within the scope and purpose of the assurances provided. (c) The identity of any party shown or referred to In Schedule A. (d) The validity, legal effect or priority of any matter shown or referred to In this Guarantee. GUARANTEE CONDITIONS AND STIPULATIONS 3. NO DUTY TO DEFEND OR PROSECUTE The Company shall have no duty to defend or prosecute any action or proceeding to which the Assirred is a party, notwithstanding the nature of any allegation in such action or proceeding. 4. COMPANY'S OPTION TO DEFEND OR PROSECUTE ACTIONS; DUTY OF ASSURED CLAIMANT TO COOPERATE Even though the Company has no duty to defend or prosecute as set forth in Paragraph 3 above: (a) The Company shall have the right, at its sole option and cost, to institute and prosecute any action or proceeding, interpose a defense, as limited In (b), or to do any other act which in its opinion may be necessary or desirable to establish the title to the estate or interest as stated herein, or to establish the lien rights of the Assured, or to prevent or reduce loss or damage to the Assured. The Company may take any appropriate action under the terms of this Guarantee, whether or not it shall be liable hereunder, and shall not thereby concede liability or waive any provision of this Guarantee. If the Company shall exercise its rights under this paragraph, it shall do so diligently. (b) If the Company elects to exerdse Its options as stated In Paragraph 1(a) the Company shall have the right to select counsel of its choice (subject to the right of such Assured to object for reasonable cause) to represent the Assured and shall not be liable for and will not pay the fees of any other counsel, nor will the Company pay any fees, costs or expenses incurred by an Assured in the defense of those causes of action which allege matters not covered by this Guarantee. (c) Whenever the Company shall have brought an acbon or Interposed a defense as permitted by the provisions of this Guarantee, the Company may pursue any litigation to final determination by a court of competent jurisdiction and expressly reserves the right, In its sole discretion, to appeal from an adverse judgment or order. (d) In all cases where this Guarantee permits the Company to prosecute or provide for the defense of any action or proceeding, an Assured shall secure to the Company the right to so prosecute or provide for the defense of any action or proceeding, and &I appeals therein, and permit the Company to use, at its option, the name of such Assured for this purpose. Whenever requested by the Company, an Assured, at the Company's expense, shall give the Company all reasonable aid in any action or proceeding, securing evidence, obtaining witnesses, prosecuting or defending the action or lawful act which in the opinion of the Company may be necessary or desirable to establish the title to the estate or interest as stated herein, or to establish the lien rights of the Assured. If the Company Is prejudiced by the failure of the Assured to furnish the required cooperation, the Company's obligations to the Assured under the Guarantee shall terminate, 5. PROOF OF LOSS OR DAMAGE In addition to and after the notices required under Section 2 of these Conditions and Stipulations have been provided to the Company, a proof of foss or damage signed and sworn to by the Assured shall be furnished to the Company within ninety (90) days after the Assured shall ascertain the facts giving rise to the loss or damage. The proof of loss or damage shall describe the matters covered by this Guarantee which constitute the basis of loss or damage and shall state, to the extent possible, the basis of calculating the amount of the loss or damage. If the Company is prejudiced by the failure of the Assured to provide the required proof of Toss or damage, the Company's obligation to such assured under the Guarantee shall terminate. In addition, the Assured may reasonably be required to submit to examination under oath by any authorized representative of the Company and shall produce for examination, inspection and copying, at such reasonable times and places as may be designated by any authorized representative of the Company, all records, books, ledgers, checks, correspondence and memoranda, whether bearing a date before or after Date of Guarantee, which reasonably pertain to the loss or damage. Further, if requested by any authorized representative of the Company, the Assured shall grant its permission, in writing, for any authorized representative of the Company to examine, inspect and copy all records, books, ledgers, checks, correspondence and memoranda in the custody or control of a third party, which reasonably pertain to the loss or damage. All information designated as confidential by the Assured provided to the Company pursuant to this Section shall not be disclosed to others unless, In the reasonable judgment of the Company, it is necessary in the administration of the claim. Failure of the Assured to submit for examination under oath, produce other reasonably requested information or grant permission to secure reasonably necessary information from third parties as required In the above paragraph, unless prohibited by law or governmental regulation, shall terminate any liability of the Company under this Guarantee to the Assured for that claim. 6. OPTIONS TO PAY OR OTHERWISE SETTLE CLAIMS: TERMINATION OF LIABILITY In case of a claim under this Guarantee, the Company shall have the following additional options, (a) To Pay or Tender Payment of the Amount of Liability or to Purchase the Indebtedness. The Company shall have the option to pay or settle or compromise for or in the name of the Assured any claim which could result in Toss to the Assured within the coverage of this Guarantee, or to pay the full amount of this Guarantee or, If this Guarantee is issued for the benefit of a holder of a mortgage or a llenholder, the Company shall have the option to purchase the indebtedness secured by said mortgage or said lien for the amount owing thereon, together with any costs, reasonable attorneys' fees and expenses incurred by the Assured claimant which were authorized by the Company up to the time of purchase. Such purchase, payment or tender of payment of the full amount of the Guarantee shall terminate all liability of the Company hereunder. In the event after notice of claim has been given to the Company by the Assured the Company offers to purchase said indebtedness, the owner of such indebtedness shall transfer and assign said indebtedness, together with any collateral security, to the Company upon payment of the purchase price. Upon the exercise by the Company of the option provided for in Paragraph (a) the Company's obligation to the Assured under this Guarantee for the claimed loss or damage, other than to make the payment required In that paragraph, shall terminate, including any obligation to continue the defense or prosecution of any litigation for which the Company has exercised its options under Paragraph 4, and the Guarantee shall be surrendered to the Company for cancellation. (b) To Pay or Otherwise Settle With Parties Other Than the Assured or With the Assured Claimant. To pay or otherwise settle with other parties for or in the name of an Assured claimant any claim assured against under this Guarantee, together with any costs, attorneys' fees and expenses incurred by the Assured claimant which were authorized by the Company up to the time of payment and which the Company is obligated to pay. Upon the exercise by the Company of the option provided for In Paragraph (b) the Company's obligation to the Assured under this Guarantee for the claimed loss or damage, other than to make the payment required In that paragraph, shall terminate, Including any obligation to continue the defense or prosecution of any litigation for which the Company has exercised its options under Paragraph 4. 7, DETERMINATION AND EXTENT OF LIABILITY Thls Guarantee Is a contract of Indemnity against actual monetary loss or damage sustained or incurred by the Assured claimant who has suffered loss or damage by reason of reliance upon the assurances set forth In this Guarantee and only to the extent herein described, and subject to the Exclusions From Coverage of This Guarantee, The liability of the Company under this Guarantee to the Assured shall not exceed the least of: (a) the amount of liability stated in Schedule A or in Part 2; (b) the amount of the unpaid principal indebtedness secured by the mortgage of an Assured mortgagee, as limited or provided under Section 6 of these Conditions and Stipulations or as reduced under Section 9 of these Conditions and Stipulations, at the time the Toss or damage assured against by this Guarantee occurs, together with interest thereon; or (c) the difference between the value of the estate or Interest covered hereby as stated herein and the value of the estate or interest subject to any defect, lien or encumbrance assured against by this Guarantee. 8. LIMITATION OF LIABILITY (a) If the Company establishes the title, or removes the alleged defect, lien or encumbrance, or cures any other matter assured against by this Guarantee in a reasonably diligent manner by any method, including lit:gation and the completion of any appeals therefrom, it shall have fully performed its obligations with respect to that matter and shall not be liable for any loss or damage caused thereby. (b) In the event of any litigation by the Company or with the Company's consent, the Company shall have no liability for loss or damage until there has been a final determination by a court of competent jurisdiction, and disposition of all appeals therefrom, adverse to the title, as stated herein. (c) The Company shall not be liable for loss or damage to any Assured for liability voluntarily assumed by the Assured in settling any claim or sue without the prior written consent of the Company. 9. REDUCTION OF LIABILTITY OR TERMINATION OF LIABILITY All payments under this Guarantee, except payments made for costs, attorneys' fees and expenses pursuant to Paragraph 4 shall reduce the amount of liability pro tanto. 10. PAYMENT OF LOSS (a) No payment shall be made without producing this Guarantee for endorsement of the payment unless the Guarantee has been lost or destroyed, in which case proof of loss or destruction shall be furnished to the satisfaction of the Company. (b) When liability and the extent of Toss or damage has been definitely fixed in accordance with these Conditions and Stipulations, the loss or damage shall be payable within thirty (30) days thereafter. 11. SUBROGATION UPON PAYMENT OR SETTLEMENT Whenever the Company shall have settled and paid a claim under this Guarantee, all right of subrogation shall vest in the Company unaffected by any act of the Assured claimant. The Company shall be subrogated to and be entitled to all rights and remedies which the Assured would have had against any person or property in respect to the claim had this Guarantee not been issued. If requested by the Company, the Assured shall transfer to the Company all rights and remedies against any person or property necessary in order to perfect this right of subrogation. The Assured shall permit the Company to sue, compromise or settle in the name of the Assured and to use the name of the Assured in any transaction or litigation involving these rights or remedies. If a payment on account of a claim does not fully cover the Toss of the Assured the Company shall be subrogated to all rights and remedies of the Assured after the Assured shall have recovered its prindpal, interest, and costs of collection. 12. ARBITRATIOiI Unless prohibited by applicable law, either the Company or the Assured may demand arbitration pursuant to the Title Insurance Arbitration Rules of the American Land Title Association. Arbitrable matters may include, but are not limited to, any controversy or claim between the Company and the Assured arising out of or relating to this Guarantee, any service of the Company in connection with its issuance or the breath of a Guarantee provision or other obligation. All arbitrable matters when the Amount of Liability Is $2,000,000 or less shall be arbitrated at the option of either the Company or the Assured. All arbitrable matters when the amount of liability is in excess of $2,000,000 shall be arbitrated only when agreed to try both the Company and the Assured. The Rules in effect at Date of Guarantee shall be binding upon the parties. The award may Include attorneys' fees only If the laws of the state In which the land is located permits a court to award attorneys' fees to e prevailing party. Judgment upon the award rendered by the Arbitrator(s) may be entered in any court having jurisdiction thereof. The law of the situs of the land shall apply to an arbitration under the Title Insurance Arbitration Rules. A copy of the Rules may be obtained from the Company upon request. 13. LIABILITY LIMITED TO THIS GUARANTEE; GUARANTEE ENTIRE CONTRACT (a) This Guarantee together with all endorsements, if any, attached hereto by the Company is the entire Guarantee and contract between the Assured and the Company. In interpreting any provision of this Guarantee, this Guarantee shall be construed as a whole. (b) Any claim of loss or damage, whether or not based an negligence, or any action asserting such claim, shall be restricted to this Guarantee. (c) No amendment of or endorsement to this Guarantee can be made except by a writing endorsed hereon or attached hereto signed by either the President, a Vice President, the Secretary, an Assistant Secretary, or validating officer or authorized signatory of the Company. 14. NOTICES, WHERE SENT All notices required to be given the Company and any statement in writing required to be furnished the Company shall include the number of this Guarantee and shall be addressed to the Company at the office which issued this Guarantee or to its Home Office: 400 Second Avenue South, Minneapolis, Minnesota 55401, (612) 371-1111. EXHIBIT 4 Staff Report and Recommendation STV-2020-0001 Page 10 of 11 August 18, 2020 Spakan e' 4000 Val ley Community & Public Works Building & Planning Division NOTICE OF PUBLIC HEARING THE SPOKANE VALLEY COMMUNITY & PUBLIC WORKS IS SENDING THIS NOTICE OF PUBLIC HEARING TO ALL PROPERTY OWNERS WITHIN 400 FEET OF THE SUBJECT PROPERTY BASED ON THE MOST CURRENT RECORDS FROM THE SPOKANE COUNTY ASSESSOR'S OR TREASURER'S OFFICE. Due to the restrictions on public gatherings arising from the COVID-19 outbreak, this hearing will be conducted remotely using web and telephone conference tools, as described below. Hearing Date: Thursday, August 27, 2020 beginning at 6:00 p.m. Meeting Details: Join Zoom meeting by computer, smartphone, or tablet at: A link to the Zoom meeting will be provided on the agenda and posted to the City's webpage: www.spokanevalley.org/planningcommission. Application/Description of Proposal: Request to vacate the east 220-feet of Desmet Court including the cul-de-sac at the end and re -dedicate a new cul-de-sac further to the west. Applicant: Whipple Consulting Engineers, 21 S Pines Road, Spokane Valley WA 99206 Owner: Hanson Industries, 15807 E Indiana Avenue, Spokane WA 99216 Location of Proposal: The portion of right-of-way proposed to be vacated is located between Indiana Avenue (west) and Flora Road (east) and adjacent to three parcels (45131.0507, 45131.0509 and 45131.0510) further located in the SE quarter of the NE quarter of Section 13, Township 25 North, Range 44 East, Willamette Meridian, Spokane Valley, Washington. Approval Criteria: Section 22.140 (Street Vacations) of the City of Spokane Valley Municipal Code (SVMC); Title 21 (Environmental Controls) of the City of Spokane Valley Municipal Code; the City of Spokane Valley Street Standards; the Regional Stormwater Manual; and the Spokane Regional Health District regulations. Hearing Process and Appeals: The Planning Commission will conduct the remote hearing pursuant to the rules of procedure adopted in SVMC Title 18 (Boards and Authorities). The public is encouraged to submit written comments prior to the hearing by sending the comments to Connor Lange, 10210 E Sprague Ave, Spokane Valley, WA 99206, or email to clange@spokanevalley.org. Comments will need to be submitted no later than 4:00 PM on August 27, 2020 in order for them to be received and prepared for submission into the record. Comments received will be entered into the record at the time of the public participation portion of the Public Hearing. If you would like to deliver comments to City Hall you may contact City Hall at (509) 720-5000 prior to 4:00 PM on August 27, 2020 to schedule an appointment for delivery and allow staff to scan and include in the report. Comments received through US Mail will be included if they are received prior to the hearing. All interested persons may testify at the remote public hearing via the zoom meeting address and/or phone number. Interested persons will need to sign up to speak no later than 4:00 p.m. on August 27, 2020 at the link provided in the agenda posted at the link referenced above. Use the link above to sign up for oral public comments. The link will direct you to directions to sign up for oral public comments. This is not an opportunity for questions or discussion. Remarks will be limited to three minutes per person. Written comments and documents may only be submitted prior to the hearing. Any appeal of the Planning Commission's decision will be based on the record established before the Planning Commission, pursuant to SVMC 17.90 (Appeals). The Planning Commission will forward a recommendation on the request to the Spokane Valley City Council. Environmental Determination: The Planning Division has reviewed the proposal/project and has determined that the project is categorically exempt pursuant to WAC 197-11-800 and City of Spokane Valley Municipal Code (SVMC); Title 21 (Environmental Controls) from environmental review under the provisions of the State Environmental Policy Act (SEPA). Staff Report and Inspection of File: A staff report will be available for inspection seven (7) calendar days before the hearing. The staff report and application file may be inspected by logging on to the Spokane Valley SmartGov Public Portal at this web address: ci-spokanevalley-wa.smartgovcommunity.com/Public/Home Go to applications and search for STV-2020-0001 to review or download the staff report. If you have any questions, please contact Connor Lange, Planner, Building & Planning Division, at clange@spokanevalley.org. 10210 East Sprague • Spokane Valley, WA • 99206 • (509) 720-5240 • Fax (509) 720-5375 EXHIBIT 5 Staff Report and Recommendation STV-2020-0001 Page 11 of 11 August 18, 2020 From: Welch, Mark To: fonnorlewe Subject: FW: ST/-2020-0001_Agency Routing (Hanson Industries) Date: Friday, August 7, 2020 10:55:27 AM Attachments: image001.onq Hi Connor, We have previously responded to this request, and I sent this map of our facilities which I believe you already have included in your information package. I guess at this point, if they do want us to vacate/relocate, it would be a billing job to them to have us take care of that. Let me know if you need more information. Thanks, E DE,I_J AOQYG PEA-16918 Pedestal (default) Mark Welch Sr Network Implementation Program Manager 904 N. Columbus St, Spokane, WA, 99202 tel: 509.666.8545 cell: 509.703.2705 mark.welch@centurylink.com al re; Centurylink• E Desmer c..r 1. Ue From: Stoddard, Karen <Karen Stoddard1 Centurvl ink corn> Sent: Thursday, August 6, 2020 9:33 AM To: Welch, Mark<Mark.WelchPCenturyLink.com> Subject: FW: STV-2020-0001_Agency Routing (Hanson Industries) Hi Mark, L; EPIE52&QESMEF PED-1 701 G-DESMET Would you please check to see if we have any facilities on the east 220' of Desmet Court and Cul De Sac that the City wants to vacate located between Interstate 90 (north) and Nora Avenue (south) west of N Flora Rd.? Thanks, Karen Karen Stoddard Capacity Provisioning Specialist CenturyLink 904 N Columbus St Spokane, WA 99202 New Office Number: 509-666-8534 From: Connor Lange <clange(wspokanevalley.org> Sent: Wednesday, August 5, 2020 4:20 PM To: Bill Helbig <bhelbigPspokanevalley.org>• Chad Phillips<cphillips(olspokanevalley.org>• Jerremy Clark <jclark(olspokanevalley.org>• Shane Arlt <sarltPspokanevalley.org>• Spokane Valley Fire(inspectionsPSpokaneValleyFire.cam) <inspectionsPSpokaneValleyFire.cam>• Chris Johnston <crjohnstonPspokanesheriff.org>• CKnudsonPspokanecounty.org. CDEPNERPspokanecounty.org; Bruner, Jennifer S. <IBRUNERPSpokaneCounty.org>• Megan Bickley <MBickleyPSpokaneCounty.org>• Spokane Regional Health District <psavagePsrhd.org>; GreppPspokanecounty.org; Consolidated Irrigation District #19 <consolidatedirrigation(olcomcast.net>. ffyaaPwsdot.wa.gov. Spokane Transit Authority <kotterstrom1 spokanetransit.cam>. WA Dept of Arch and Hist Preservation <benaf dahn wa gov>• dave bvltsf avistacorn corn. Stoddard, Karen <Karen Stoddard1 Centurvl ink cam>• Comcast <brvan richardsonf cable comcast com> Subject: STV-2020-0001_Agency Routing (Hanson Industries) Good afternoon all, Attached is the Street Vacation application for Desmet Court for Hanson Industries for your review and comments. The comment period ends on August 17, 2020. The Public Hearing for street vacation will be held August 27th, 2020. Please let me know if you have any questions. Connor Lange 1 Planner 10210 E. Sprague Avenue 1 Spokane Valley, WA 99206 (509) 720-5332 1 clanae@sookanevallev.orp Y1 .0000s This email and any attachments may be subject to disclosure pursuant to Washington State's Public Record Act, chapter 42.56 RCW. This communication is the property of CenturyLink and may contain confidential or privileged information. Unauthorized use of this communication is strictly prohibited and may be unlawful. If you have received this communication in error, please immediately notify the sender by reply e-mail and destroy all copies of the communication and any attachments. CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. From: Bvus, Dave To: Connor Lanae Subject: RE: [External] STV-2020-0001_Agency Routing (Hanson Industries) Date: Tuesday, August 11, 2020 11:40:39 AM Attachments: imaae002.aif image003.gif imaae004.1pq Hi Connor, Avista Utilities serves the existing BSP-02-09 that is being impacted by this proposed street vacation. My comments relating to this proposal would be that we will need to relocate our existing utilities and would also need to review the altered BSP that will be required as a condition of the street vacation. We would like to pick up the utility easements and dedications for the relocated facilities in the alteration if possible. Please let me know if you need anything else or have any questions Thanks Dave Byus Real Estate Representative PO Box 3727 MSC-25 Spokane, WA 99220 1411 E Mission Ave. MSC-25 Spokane, WA 99202 P 509.495.2013 C 509.993.7852 http://www.avistautilities.com This email (including any attachments) may contain confidential and privileged information, and unauthorized disclosure or use is prohibited. If you are not an intended recipient, please notify the sender and delete this email from your system. Thank you. From: Connor Lange [mailto:clange@spokanevalley.org] Sent: Wednesday, August 5, 2020 4:20 PM To: Bill Helbig <bhelbig@spokanevalley.org>; Chad Phillips <cphillips@spokanevalley.org>; Jerremy Clark <jclark@spokanevalley.org>; Shane Arlt <sarlt@spokanevalley.org>; Spokane Valley Fire (inspections@SpokaneValleyFire.com) <inspections@SpokaneValleyFire.com>; Chris Johnston <crjohnston@spokanesheriff.org>; CKnudson@spokanecounty.org; CDEPNER@spokanecounty.org; Bruner, Jennifer S. <JBRUNER@SpokaneCounty.org>; Megan Bickley <MBickley@SpokaneCounty.org>; Spokane Regional Health District <psavage@srhd.org>; Grepp@spokanecounty.org; Consolidated Irrigation District #19 <consolidatedirrigation@comcast.net>; figgg@wsdot.wa.gov; Spokane Transit Authority <kotterstrom@spokanetransit.com>; WA Dept of Arch and Hist Preservation <sepa@dahp.wa.gov>; Byus, Dave <Dave.Byus@avistacorp.com>; Karen. Stoddard (karen.stoddard@centurylink.com) <karen.stoddard@centurylink.com>; Comcast<bryan_richardson@cable.comcast.com> Subject: [External] STV-2020-0001_Agency Routing (Hanson Industries) Good afternoon all, Attached is the Street Vacation application for Desmet Court for Hanson Industries for your review and comments. The comment period ends on August 17, 2020. The Public Hearing for street vacation will be held August 27th, 2020. Please let me know if you have any questions. Connor Lange I Planner 10210 E. Sprague Avenue I Spokane Valley, WA 99206 (509) 720-5332 I clange@spokanevalley.org la This email and any attachments may be subject to disclosure pursuant to Washington State's Public Record Act, chapter 42.56 RCW. USE CAUTION - EXTERNAL SENDER Do not click on links or open attachments that are not familiar. For questions or concerns, please e-mail phishing@avistacorp.com CONFIDENTIALITY NOTICE: The contents of this email message and any attachments are intended solely for the addressee(s) and may contain confidential and/or privileged information and may be legally protected from disclosure. If you are not the intended recipient of this message or an agent of the intended recipient, or if this message has been addressed to you in error, please immediately alert the sender by reply email and then delete this message and any attachments. CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. From: Stoddard, Karen To: Connor Lanae Subject: RE: STV-2020-0001_Agency Routing (Hanson Industries) Date: Friday, August 7, 2020 9:34:49 AM Hi Connor, CenturyLink has facilities in the portion E Desmet Court that is to be vacated and we would like to retain the easement. Mark Welch has added the map of our facilities in the information that was in the attached documents on the original email. Thanks, Karen Karen Stoddard Capacity Provisioning Specialist CenturyLink 904 N Columbus St Spokane, WA 99202 New Office Number: 509-666-8534 From: Connor Lange <clange@spokanevalley.org> Sent: Wednesday, August 05, 2020 4:20 PM To: Bill Helbig <bhelbig@spokanevalley.org>; Chad Phillips <cphillips@spokanevalley.org>; Jerremy Clark <jclark@spokanevalley.org>; Shane Arlt <sarlt@spokanevalley.org>; Spokane Valley Fire (inspections@SpokaneValleyFire.com) <inspections@SpokaneValleyFire.com>; Chris Johnston <crjohnston@spokanesheriff.org>; CKnudson@spokanecounty.org; CDEPNER@spokanecounty.org; Bruner, Jennifer S. <JBRUNER@SpokaneCounty.org>; Megan Bickley <MBickley@SpokaneCounty.org>; Spokane Regional Health District <psavage@srhd.org>; Grepp@spokanecounty.org; Consolidated Irrigation District #19 <consolidatedirrigation@comcast.net>; figgg@wsdot.wa.gov; Spokane Transit Authority <kotterstrom@spokanetransit.com>; WA Dept of Arch and Hist Preservation <sepa@dahp.wa.gov>; dave.byus@avistacorp.com; Stoddard, Karen <Karen.Stoddard@CenturyLink.com>; Comcast <bryan_richardson@cable.comcast.com> Subject: STV-2020-0001_Agency Routing (Hanson Industries) Good afternoon all, Attached is the Street Vacation application for Desmet Court for Hanson Industries for your review and comments. The comment period ends on August 17, 2020. The Public Hearing for street vacation will be held August 27th, 2020. Please let me know if you have any questions. Connor Lange I Planner 10210 E. Sprague Avenue I Spokane Valley, WA 99206 (509) 720-5332 I clange@spokanevalley.org This email and any attachments may be subject to disclosure pursuant to Washington State's Public Record Act, chapter 42.56 RCW. This communication is the property of CenturyLink and may contain confidential or privileged information. Unauthorized use of this communication is strictly prohibited and may be unlawful. If you have received this communication in error, please immediately notify the sender by reply e-mail and destroy all copies of the communication and any attachments. CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. From: Chad Phillips To: Connor Lanae; Bill Helbiq; Jerremv Clark; Shane Arlt Subject: RE: STV-2020-0001_Agency Routing (Hanson Industries) Date: Thursday, August 6, 2020 10:12:28 AM Connor — No concerns from a stormwater perspective. Roadway runoff is flowing away and there are no stormwater facilities in the vicinity of the proposed vacation. Thanks Chad Chad Phillips, P.E. I Engineer, Stormwater 10210 E. Sprague Avenue I Spokane Valley, WA 99206 (509) 720 - 5013 I cphillips@spokanevalley.ore From: Connor Lange Sent: Wednesday, August 5, 2020 4:20 PM To: Bill Helbig <bhelbig@spokanevalley.org>; Chad Phillips <cphillips@spokanevalley.org>; Jerremy Clark <jclark@spokanevalley.org>; Shane Arlt <sarlt@spokanevalley.org>; Spokane Valley Fire (inspections@SpokaneValleyFire.com) <inspections@SpokaneValleyFire.com>; Chris Johnston <crjohnston@spokanesheriff.org>; CKnudson@spokanecounty.org; CDEPNER@spokanecounty.org; Bruner, Jennifer S. <JBRUNER@SpokaneCounty.org>; Megan Bickley <MBickley@SpokaneCounty.org>; Spokane Regional Health District <psavage@srhd.org>; Grepp@spokanecounty.org; Consolidated Irrigation District #19 <consolidatedirrigation@comcast.net>; figgg@wsdot.wa.gov; Spokane Transit Authority <kotterstrom@spokanetransit.com>; WA Dept of Arch and Hist Preservation <sepa@dahp.wa.gov>; dave.byus@avistacorp.com; Karen. Stoddard (karen.stoddard@centurylink.com) <karen.stoddard@centurylink.com>; Comcast<bryan—richardson@cable.comcast.com> Subject: STV-2020-0001_Agency Routing (Hanson Industries) Good afternoon all, Attached is the Street Vacation application for Desmet Court for Hanson Industries for your review and comments. The comment period ends on August 17, 2020. The Public Hearing for street vacation will be held August 27th, 2020. Please let me know if you have any questions. Connor Lange I Planner 10210 E. Sprague Avenue I Spokane Valley, WA 99206 (509) 720-5332 I clange@spokanevalley.org This email and any attachments may be subject to disclosure pursuant to Washington State's Public Record Act, chapter 42.56 RCW. From: Fisher, Brent To: Connor Lanae Subject: RE: STV-2020-0001_Agency Routing (Hanson Industries) Date: Thursday, August 6, 2020 1:33:20 PM Attachments: Comcast Facilities on Flora.pdf Conner, Comcast has multiple buried Fiber & Coax cables in the proposed vacation area (see attached pdf). With that being the case, Comcast does not agree to the vacation. Someone would have to pay us to relocate our existing facilities — and it would be costly. Thank you, Ewe e:diteir Comcast Spokane Construction Specialist 2 509-755-4804 brent fisher@comcast.com From: Richardson, Bryan <Bryan—Richardson@cable.comcast.com> Sent: Thursday, August 6, 2020 6:44 AM To: Fisher, Brent <Brent—Fisher@cable.comcast.com> Subject: FW: STV-2020-0001_Agency Routing (Hanson Industries) Have you done these before? We have fiber in this area From: Connor Lange <clange( sookanevallev.org> Sent: Wednesday, August 5, 2020 4:20 PM To: Bill Helbig <bhelbigPsookanevallev.org>; Chad Phillips <cohilliosCisookanevallev.org>; Jerremy Clark <iclarkPsookanevalley.org>; Shane Arlt <sarltPsookanevallev.org>; Spokane Valley Fire (inspectionsPSpokaneValleyFire.com) <inspectionsPSpokaneValleyFire.com>; Chris Johnston <crjohnstonPsookanesheriff.org>; CKnudsonPsookanecountv.org; CDEPNERPsookanecountv.org; Bruner, Jennifer S. <JBRUNER( SookaneCountv.org>; Megan Bickley <MBickleyPSookaneCountv.org>; Spokane Regional Health District <osavagePsrhd.org>; Greoo( sookanecountv.org; Consolidated Irrigation District #19 <consolidatedirrigationPcomcast.net>; figggPwsdot.wa.gov; Spokane Transit Authority <kotterstromPspokanetransit.com>; WA Dept of Arch and Hist Preservation <sepaPdahp.wa.gov>; dave.byusPavistacorp.com; Karen. Stoddard(karen.stoddardPcenturylink.com) <karen.stoddardCicenturylink.com>; Richardson, Bryan <Bryan_RichardsonCicable.comcast.com> Subject: [EXTERNAL] STV-2020-0001_Agency Routing (Hanson Industries) Good afternoon all, Attached is the Street Vacation application for Desmet Court for Hanson Industries for your review and comments. The comment period ends on August 17, 2020. The Public Hearing for street vacation will be held August 27th, 2020. Please let me know if you have any questions. Connor Lange I Planner 10210 E. Sprague Avenue I Spokane Valley, WA 99206 (509) 720-5332 I clange@spokanevalley.org 40,00Val ei ` This email and any attachments may be subject to disclosure pursuant to Washington State's Public Record Act, chapter 42.56 RCW. CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. 7 5' #113553 (PCO) Comcast is on pole. Comcast has a surface mount Power Supply here (Alpha cabinet) and a green "doghouse" pedestal. Comcast has underground plant here. Multiple fibers and coax buried. Comcast has underground plant here. Multiple fibers and coax buried. #404346 (PCO) No Comcast on pole. Comcast has underground plant here. Multiple fibers and coax buried. F O 23r • PM. Comcast has aerial plant here. Multiple fibers and coax bundled. E BOONE AVE #A4213260 (PCO) D-End 2 Comcast Risers on pole (Fiber & Coax) Transition from overhead to underground. ❑ = PEDESTAL 0 = POLE - =AERIAL - =UNDERGROUND 1l� EXHIBIT 6 Staff Report and Recommendation STV-2020-0001 Page 12 of 12 August 18, 2020 From: Todd Whipple To: Connor Lanae; Bob Boyle Cc: Susan Moss; Save; Elliot Whipple Subject: RE: STV-2020-0001 STV Public Hearing_Noticing info Date: Tuesday, August 18, 2020 12:09:58 PM Attachments: image002.pnq Connor, Thank you, will you be inviting us, or will we need to log in ... thanks. Sincerely, Whipple Consulting Engineers, Inc. Todd R. Whipple, PE President Wk 509-893-2617 Cell 509-995-2939 toddw@whipplece.com IWCE Whipple Consulting Encji rb WCC priamdbli Wad DirveNOMOr aavrrccs Inro kitmime2 meas.i.M0dSuruel itq, CM, S t Ctura/ &rod TiMe. Erae/kaservq, oso rr;14TurrIIJ form Ltorticape! Araiiecrrrt 71 M..AuF.i rRnrB road . %[' kar.n Yr'..'V. WA V124 1NP 1IIGC, coin From: Connor Lange <clange@spokanevalley.org> Sent: Tuesday, August 18, 2020 11:15 AM To: Todd Whipple <toddw@whipplece.com>; Bob Boyle <bboyle@hansonind.com> Cc: Susan Moss <smoss@whipplece.com>; Save <save@whipplece.com> Subject: STV-2020-0001 STV Public Hearing_Noticing info Good morning Todd and Bob, I am emailing to remind you of the upcoming Public Hearing regarding the Street Vacation of Desmet Court on August 27th, 2020 with Planning Commission at 6pm (Via Zoom). However, before we move forward to the Public Hearing I wanted to inform you of an error that occurred on Staffs part with regards to the public hearing noticing. Noticing for Street Vacations are required 20 days prior to the public hearing for the newspaper, posting on -site, mailing to neighboring properties and posting in 3 conspicuous places in town. Staff provided the full 20 days for the newspaper noticing but only provided the typical (Type III public notice) of 15 days for the mailings, posting on -site and postings in conspicuous places. I am trying to gauge whether you want to proceed with the public hearing knowing that the error in the public noticing requirements was made because there is some risk if someone opposed was to challenge the vacation based on the procedural error. If you want to move forward with the Public Hearing knowing the risk could you please respond to this email and agree to move forward. If you don't want to move forward at this time we will work to get it on the agenda for Council (ASAP) to set a new public hearing date knowing that proper noticing requirements would be followed. I will note that no public comments have been received at this time nor has anyone reached out to me regarding the street vacation. I want to sincerely apologize for the error and any inconvenience this causes you. I also want to put it on your radar screen that a requirement of the street vacation (in addition to moving all the utilities that exist within the area) will be to file a Final BSP Alteration altering those easements that were created by the BSP. This can be done subsequently to the ROS for the street vacation or can be submitted prior. If you have any questions please don't hesitate to call. Thank you Connor Lange I Planner 10210 E. Sprague Avenue I Spokane Valley, WA 99206 (509) 720-5332 I clange@spokanevalley.org This email and any attachments may be subject to disclosure pursuant to Washington State's Public Record Act, chapter 42.56 RCW. CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Regular Meeting Minutes Spokane Valley Planning Commission Council Chambers — City Hall August 13, 2020 I. Chair Johnson called the meeting to order at 6:00 p.m. The meeting was held remotely via ZOOM meeting. II. Commissioners, staff and audience stood for the pledge of allegiance. III. Administrative Assistant Taylor Dillard took roll and the following members and staff were present: Fred Beaulac Walt Haneke James Johnson Danielle Kaschmitter, absent Tim Kelley Bob McKinley Sherri Robinson Erik Lamb, Deputy City Attorney Jenny Nickerson, Building Official Lori Barlow, Senior Planner Connor Lange, Planner Taylor Dillard, Administrative Assistant Marianne Lemons, Office Assistant There was a consensus from the Planning Commission to excuse Commissioner Kaschmitter from the meeting. IV. AGENDA: Commissioner Beaulac moved to approve the August 13, 2020 agenda as presented. There was no discussion. The vote on the motion was six in favor, zero against and the motion passed. V. MINUTES: Commissioner McKinley moved to approve the amended July 23, 2020 minutes as presented with one change to page 3 paragraph 7 sentence 2 to read: "It's substantially less expensive to expand than relocate and relocation could be outside of the City limits." There was no discussion. The vote on the motion was six in favor, zero against and the motion passed. VI. COMMISSION REPORTS: Chair Johnson reported that he continues to attend the Human Rights Task Force meetings. He also informed the Planning Commission that he attended the City Council meeting on August 4, 2020 and they came to a consensus to approve all of the Comprehensive Plan amendments that were submitted. VII. ADMINISTRATIVE REPORT: There was no administrative report. VIII. PUBLIC COMMENT: There was no public comment. IX. COMMISSION BUSINESS: 1 08-13-2020 Planning Commission Minutes Page 2 of 5 a. Public Hearing: CTA-2020-0003, Proposed amendment to Spokane Valley Municipal Code (SVMC) Chapter 19.25, Nonconforming Uses and Structures The Public Hearing was opened at 6:09 pm. Senior Planner Lori Barlow gave the Commission a presentation explaining that Chapter 19.25 of the SVMC regulates nonconforming uses and structures and defines what is considered a legal nonconforming use or structure. According to the municipal code, nonconforming uses are uses or structures that were legally permitted under the applicable regulations at the time the use or structure came into existence and began lawful operations but subsequent changes or amendments to the zoning regulations occurred and made the use or structure nonconforming. Under this section of the municipal code, these nonconforming uses are allowed to continue and are subject to regulations of this chapter. The chapter also outlines the circumstances that a nonconforming use can be expanded. This item was presented to the Commission as an administrative report on July 23, 2020 and proper noticing has been done for the public hearing. An environmental review has been conducted and it concluded that there would be no environmental impacts if this code text amendment were approved. Ms. Barlow explained that there are two reasons that the City has been prompted to look at this item. The first reason is regarding single family residential structures in a non- residential zoning district. The applicability section of SVMC 19.25.010(4) states that existing legally established single-family residential structures located in a nonresidential zoning district are defined as a legal nonconforming use or structure. According to SVMC 19.25.030(E), "if a structure is damaged by fire, flood, neglect, or act of nature more than eighty percent of the market value, it may not be rebuilt." This notation in the municipal code causes problems for residents to get financing to either refinance a current mortgage or get a new mortgage. Banks want to make sure that they can retain their value in the event of a disaster. Staff is proposing to make a change to item four of the applicability regulation that states "existing legally established single-family residential structures located in a nonresidential zoning district shall not be deemed nonconforming and shall be permitted as a legal use." This change to the language removes these homes from being reviewed and regulated under the nonconforming use regulations. Ms. Barlow noted that there is a change in this language from the last meeting. Previously, the language read single-family residential "uses". That language has been updated to single-family residential "structures" to prevent additional nonconformities within zoning districts. A damaged single-family home cannot be replaced with a multifamily dwelling and cannot be subdivided for residential purposes. According to the City's GIS Department, there are approximately 190 single-family residential structures identified that will be affected by this change. Ms. Barlow continued that the second item that has prompted this code text amendment is regarding the ability for property owners to expand nonconforming uses. The current regulations state that nonconforming uses can be expanded within the boundaries of the original lot and any lot adjacent to the original lot if they meet all criteria laid out in the municipal code. Staff is proposing to remove the language from the municipal code allowing expansion onto adjacent lots. Nonconforming uses will continue to be allowed to expand within the confines of the boundaries of the original lot only. Commissioner Haneke asked if a property owner owns a lot adjacent to a nonconforming use prior to it being deemed nonconforming, would this change stop the business from being allowed to expand onto the second lot. Ms. Barlow answered that this change would prohibit 2 08-13-2020 Planning Commission Minutes Page 3 of 5 that expansion. Commissioner Haneke expressed that he would like the municipal code to allow expansion on adjacent properties that were owned by the same property owner prior to the nonconforming designation. Ms. Barlow explained that currently the municipal code defines the ability to expand into two categories: nonconforming uses in residential zones and nonconforming uses in non- residential zones. The existing language regarding residential zones states that property owners can expand to an adjacent lot if both lots were owned prior to the nonconforming designation. The language pertaining to nonresidential zones states that expansion could happen on an adjacent lot subject to specific criteria. The proposal is to eliminate the expansion criteria onto adjacent lots and limit expansion to the confines of the existing lot regardless of whether the property is residential or nonresidential. The public hearing was closed at 6: 48 PM Commissioner McKinley expressed concern that this change could cause businesses to leave the City limits if they are unable to expand in their current location and need additional space. He feels that businesses should be allowed to expand rather than forcing them to relocate. Commissioner Kelley expressed that he feels that residential and nonresidential should be treated equally within the code. Ms. Barlow responded that residential and nonresidential are reviewed differently. The proposed change to residential would allow legal nonconforming single-family residences to continue and expand under the regulations. Businesses would need to comply and expansion would only be allowed within the confines of their existing lot or they would have to relocate their business to a location that is zoned properly for their business use. The logic for this difference is based on the market dictating when those residential uses will become more valuable as commercial or industrial. A pocket of residences isn't going to change until the market creates an opportunity where there is a significant value in making adjustment to the property. Staff wants to make sure that the municipal code does not create a burden on the single-family home property owners causing them to be unable to refinance or sell their property. There was consensus from the Commission regarding approval of the change to the residential portion of the municipal code that protects homeowners of legal nonconforming structures. Chairman Johnson clarified that the primary concern of the Commission is that this change will limit a property owner that owns an adjacent property to a nonconforming use to utilize that property as expansion for the nonconforming business. He asked if there should be a time limitation on their ability to expand onto that property. Commissioner Haneke responded that he feels the property owners should be allowed to maintain the expansion ability for as long as they own the property (if the property was purchased prior to the nonconforming designation). However, if the property is sold it would lose that possibility. He would like to see this change apply to both residential and nonresidential. There was lengthy discussion regarding how to make these changes to the code text. Deputy City Attorney Erik Lamb presented an updated draft code based on the conversation updating Chapter 19.25.020(D) to state the following: 3 08-13-2020 Planning Commission Minutes Page 4 of 5 D. A nonconforming use in residential zones may be expanded only within the boundaries of the original lot and any adjacent lot having the same ownership as the lot at the time the use on the original lot became conforming, f. 1. The expanded use does not degrade the transportation level of service greater than the original use; 2. The expanded use does not adversely impact the use of neighboring property; 3. Any transfer of ownership on adjacent lots was made concurrently with the transfer of ownership of the lot on which the nonconforming use is locates as part of a single transaction; and 4. The expansion does not create additional development opportunities on adjacent lots that would not otherwise exist; and 5. The use is not a single-family residential use. Section 19.25.020(E) will be removed from the code in its entirety. The Commission came to a consensus regarding these changes. Chairman Johnson moved to recommend approval of CTA-2020-0003 including the changes to Section 19.25.010(4) regarding single-family residential structures, the addition of line item five in Chapter 19.25.020(D) and removing Chapter 19.25.020(E). There was no discussion. The vote on the motion was six in favor, zero against and the motion passed. Chairman Johnson moved to take a ten-minute break. The vote on the motion was six in favor, zero against and the motion passed. b. Study Session: STV-2020-0001, A proposed street vacation of a portion of Desmet Court between Indiana and Flora Planner Connor Lange gave the Commission a presentation regarding STV-2020-0001, a privately initiated street vacation for a portion of Desmet Court. He explained that the City received the application on May 28, 2020 from Hanson Industries requesting to vacate 220 feet of Desmet Court. The proposed vacation in located between Indiana Avenue (west), Flora Road (east), I-90 (north) and adjacent to three parcels. The total area to be vacated is approximately 12,847 square feet. The proposed vacation will reduce the length of Desmet Court by 220 feet and dedicate a new cul-de-sac to serve the public. The reduced length of Desmet Court will reduce City maintenance costs of snow removal and repaving. The vacation will allow maximum use of abutting properties because parcels 45131.0507, 45131.0509 and 45131.0510 owned by Hanson Industries, which accounts for the majority of ownership along Desmet Court. Commissioner Beaulac asked about comments received from the utility companies. Mr. Lange answered that there are utilities located in the border easement and rights -of -way. The applicant is aware they will have to pay to have all of these relocated to the new cul-de-sac. This will be a condition of approval for the street vacation. Commissioner Haneke expressed that his company is working on the construction on Desmet and he has been involved in discussions regarding possible future development. He asked if he needed to recuse himself from discussion on this matter. Chairman Johnson answered that he should recuse himself if he feels that his involvement in the project would cause him not to consider this matter equably and fairly. Commissioner Haneke responded that he feels he 4 08-13-2020 Planning Commission Minutes Page 5 of 5 can consider this matter fairly and equably but he did want to make sure that the Commission was aware of the possible conflict. X. GOOD OF THE ORDER: Commissioner Beaulac stated that he works for the US Census Bureau and encouraged everyone to send in their census reports and to be helpful to any of the Census agents. Commissioner Robinson thanked the staff and the Commission for all their work on these matters. XL ADJOURNMENT: Commissioner Kelley moved to adjourn the meeting at 8:12 p. m. The vote on the motion was six in favor, zero against, and the motion passed James Johnson, Chair Deanna Horton, Secretary D7�2��Zo2o Date signed 5 Regular Meeting Minutes Spokane Valley Planning Commission Council Chambers — City Hall August 27, 2020 I. Chair Johnson called the meeting to order at 6:00 p.m. The meeting was held remotely via ZOOM meeting. II. Commissioners, staff and audience stood for the pledge of allegiance. III. Administrative Assistant Taylor Dillard took roll and the following members and staff were present: Fred Beaulac Walt Haneke James Johnson Danielle Kaschmitter, absent Tim Kelley Bob McKinley Sherri Robinson Erik Lamb, Deputy City Attorney Jenny Nickerson, Building Official Lori Barlow, Senior Planner Connor Lange, Planner Taylor Dillard, Administrative Assistant Marianne Lemons, Office Assistant There was a consensus from the Planning Commission to excuse Commissioner Kaschmitter from the meeting. IV. AGENDA: Commissioner Robinson moved to approve the August 27, 2020 agenda as presented. There was no discussion. The vote on the motion was six in favor, zero against and the motion passed. V. MINUTES: Commissioner Beaulac moved to approve the August 13, 2020 minutes as presented. There was no discussion. The vote on the motion was six in favor, zero against and the motion passed. VI. COMMISSION REPORTS: Chair Johnson reported that he continues to attend the Human Rights Task Force meetings. VII. ADMINISTRATIVE REPORT: Building Official Jenny Nickerson stated that the Council Chamber windows of City Hall will be lit up with purple and gold lights to commemorate the 100th anniversary of "Women's Right To Vote." VIII. PUBLIC COMMENT: There was no public comment. IX. COMMISSION BUSINESS: 1 08-27-2020 Planning Commission Minutes Page 2 of 4 a. Findings Of Fact: CTA-2020-0003, Proposed Amendment To Spokane Valley Municipal Code (SVMC) Chapter 19.25, Nonconforming Uses and Structures Senior Planner Lori Barlow requested approval of the findings of fact from the meeting held on August 13, 2020 regarding the proposed amendment to the SVMC regarding nonconforming uses and structures. This document will formalize the Planning Commission's actions and the recommendation will be submitted to the City Council for approval. Chairman Johnson moved to approve the Findings of Fact as presented. There was no discussion. The vote on the motion was six in favor, zero against and the motion passed. b. Public Hearing: STV-2020-0001, A proposed street vacation of a portion of Desmet Court between Indiana and Flora Commissioner Haneke recused himself from this due to a conflict of interest as his company is involved in the project. He was placed in the Zoom waiting room for the duration of the agenda item. The public hearing was opened at 6:11 p.m. Planner Connor Lange gave the Commission a presentation regarding STV-2020-0001, a privately initiated street vacation for a portion of Desmet Court. He explained that the City received the application on May 28, 2020 from Hanson Industries requesting to vacate 220 feet of Desmet Court. A study session was held on this request on August 13, 2020. The proposed vacation is located between Indiana Avenue (west), Flora Road (east), I-90 (north) and adjacent to three parcels. The total area to be vacated is approximately 12,847 square feet. The proposed vacation will reduce the length of Desmet Court by 210 feet and dedicate a new cul-de-sac to serve the public. The reduced length of Desmet Court will reduce City maintenance costs of snow removal and repaving. The vacation proposal will not impact circulation of City streets because there is no right-of-way available for a future connection to Flora Road to the east. The vacation will allow maximum use of abutting properties because parcels 45131.0507, 45131.0509 and 45131.0510 are all owned by Hanson Industries. The public hearing meets all of the notification requirements: posted in three places, published in the Valley Herald twice, written notice sent out to abutting property owners immediately along Desmet Court and signs posted at each end of the proposed vacation area. The request meets all of the SVMC criteria of approval for a street vacation. The site contains utility improvements (cable, internet, sewer, gas, and power). The utility companies all provided comments addressing the existence of these utilities and requesting they be relocated to the new cul-de-sac at the time of dedication. Staff has informed the applicants that this work will have to be done at their expense. Planner Connor expressed that staff recommends approval of this request subject to conditions 1-11 outlined in pages five and six of the staff report. Chairman Johnson asked about compensation from the developers. Planner Lange responded that there has not been any conversation about compensation but staff's determination would be not to request such since the developers are required to dedicate a new cul-de-sac. Chair Johnson asked if anyone from the public wished to testify. 2 08-27-2020 Planning Commission Minutes Page 3 of 4 Todd Whipple, Whipple Consulting Engineers: Mr. Whipple commented that the property is going to be purchased by Lance Douglass who owns the apartment project under construction to the north of the property. He plans to build additional apartments on these parcels. Mr. Whipple also mentioned that all of this basin drains into the large pond on the property. During discussions with Chad Riggs in Development Engineering, it was determined that the size of the pond could be reduced based on new standards that are in place. He requested that the Planning Commission recommend approval of the street vacation to City Council. Commissioner Robinson asked for clarification regarding reducing the pond size. Mr. Whipple responded that when this project was originally created, the guidelines for stormwater management required ponds to be 40% bigger than they needed to be. Those guidelines have now been adjusted and the changes allow for more developed land area. The public hearing was closed at 6:28 p.m. Chairman Johnson moved to recommend approval of the proposed street vacation for Desmet Court to the City Council subject to staff conditions. There was no discussion. The vote on the motion was five in favor, zero against and the motion passed. Commissioner Haneke rejoined the meeting. C. Study Session: CTA-2019-0005, A proposed amendment to Title 20, Subdivisions Planner Connor Lange gave a staff presentation. He explained that the Revised Code of Washington (RCW) 58.17 provides the state requirements for subdivisions and Title 20 of the SVMC provides the local standards for processing subdivisions. Local jurisdictions can incorporate their own additional processes regarding short subdivisions (9 or fewer lots) but state law outlines the regulations regarding long subdivisions (10 or more lots). Changes have been made to the RCW in recent years and the City needs to update their code to reflect those changes and requirements. Planner Lange outlined the current processes for short/long subdivisions and preliminary/final plat alternations. He also explained scenarios an applicant might need to do a plat alteration. Commissioner Haneke asked about the regulations regarding bonding of projects. Planner Lange answered that the City doesn't generally enter into performance bonds for completion of a project. The City requires all improvements to be completed prior to recording of final plats. But the City does utilize warranty bonds for projects that have been completed and are in the warranty stage. Deputy City Attorney Lamb clarified that the City's street standards outline when a performance bond can be used. Planner Lange explained general design requirements and criteria staff uses when analyzing proposed plats that are submitted. This includes the design, shape, size, and orientation of the lots, lot arrangement, block dimensions, access, adequate public domestic water supply, stormwater run-off and utility easements. He explained that a formal study session will be held at the next Planning Commission meeting that will outline all proposed code text language. 3 08-27-2020 Planning Commission Minutes Page 4 of 4 X. GOOD OF THE ORDER: Commissioner McKinley, Beaulac, and Robinson all thanked the staff for a well-done presentation. Commissioner Kelley expressed frustration with the lack of adherence to Robert's Rules of Order during previous Planning Commission meetings. XL ADJOURNMENT: Commissioner Haneke moved to adjourn the meeting at 7:15 p.m. The vote on the motion was six in favor, zero against, and the motion passed. James Johnson, Chair Deanna Horton, Secretary 6��Z4�vzo Date signed 4 Regular Meeting Minutes Spokane Valley Planning Commission Council Chambers — City Hall September 10, 2020 I. Chair Johnson called the meeting to order at 6:03 p.m. The meeting was held remotely via ZOOM meeting. II. Commissioners, staff and audience stood for the pledge of allegiance. III. Administrative Assistant Deanna Horton took roll and the following members and staff were present: Fred Beaulac Walt Haneke James Johnson Danielle Kaschmitter Tim Kelley, late Bob McKinley, absent Sherri Robinson Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Jenny Nickerson, Building Official Connor Lange, Planner Deanna Horton, Administrative Assistant Taylor Dillard, Administrative Assistant Marianne Lemons, Office Assistant There was a consensus from the Planning Commission to excuse Commissioner McKinley from the meeting. IV. AGENDA: Commissioner Kaschmitter moved to approve the September 10, 2020 agenda as presented. There was no discussion. The vote on the motion was five in favor, zero against and the motion passed. V. MINUTES: Commissioner Kaschmitter moved to approve the August 27, 2020 minutes as presented. There was no discussion. The vote on the motion was five in favor, zero against and the motion passed. VI. COMMISSION REPORTS: Chair Johnson reported that he continues to attend the Human Rights Task Force meetings. VII. ADMINISTRATIVE REPORT: Building Official Jenny Nickerson mentioned an email sent out to Commission members from Administrative Assistant Deanna Horton regarding staff being willing to work with Commissioners one-on-one to answer any questions regarding agenda items. VIII. PUBLIC COMMENT: There was no public comment. IX. COMMISSION BUSINESS: a. Findings of Fact: STV-2020-0001, A Proposed Street Vacation Of A Portion Of Desmet Court Between Indiana And Flora. 1 09-10-2020 Planning Commission Minutes Page 2 of 4 Commissioner Haneke recused himself from this due to a conflict of interest as his company is involved in the project. He was placed in the Zoom waiting room for the duration of the agenda item. Planner Connor Lange reminded the Planning Commission the findings support the decision to recommend approval to the City Council based on their deliberations after the public hearing that was held on August 27, 2020 for STV-2020-0001, a privately initiated street vacation for a portion of Desmet Court between Indiana Avenue and Flora Road. Commissioner Robinson moved to approve the Findings of Fact for STV-2020-0001. There was no discussion. The vote on the motion was three in favor, zero against and the motion passed. Commissioner Kaschmitter abstained from the vote since she was not attendance at the public hearing. Commissioner Haneke rejoined the meeting. b. Study Session: CTA-2019-0005, A Proposed Amendment to Spokane Valley Municipal Code (SVMC) Title 20 and Title 17, Subdivisions Planner Connor Lange gave a presentation outlining the proposed changes to SVMC Title 20 and Title 17. He explained that the SVMC Title 20 regulates the subdivision of land and provides the framework and procedures for processing preliminary and final subdivisions (both long and short plats), subdivision alterations, binding site plans and vacations of plats. The proposed code text amendment is to ensure that the SVMC Title 20 is consistent with RCW 58.17 so that all procedures and language is consistent with state law. The proposed changes in Title 20 require changes to the Permit Type and Land Use Application table in Chapter 17.80.030 in order to make the codes consistent. Mr. Lange outlined the proposed changes to the municipal code: • Chapter 20.20 General Provisions: Proposed changes will ensure consistency with state law by adding clarification and correct references to "Title 20 SVMC". • Chapter 20.30 Preliminary Short Subdivision, Subdivisions, and Binding Site Plans: Proposed changes include reducing the number of required copies, removing other unnecessary requirements and align the code with state law and other areas of the SVMC. • Chapter 20.40 Final Short Subdivision, Subdivision and Binding Site Plans: Proposed changes include reducing the number of required copies, removing other unnecessary requirements, and updating language in 20.40.020 regarding City Manager final plat authorization and reviewing requirements and 20.40.050 regarding subdivision phasing. • Chapter 20.50 Preliminary Plat, Short Plat, and Binding Site Plan Alterations: Proposed changes include renaming the chapter "Subdivision Alterations" and adding language to 20.50.010 regarding application submittal requirements, adding updates to 20.50.020 outlining procedures for preliminary plat alterations and adding updates to 20.50.030 outlining procedures for final plat alterations. • Chapter 20.60 Final Plat, Short Plat, and Binding Site Plan Alterations: Proposed changes include renaming the chapter "Short Subdivision and Binding Site Plan Alterations", adding language to 20.50.005 regarding purpose, adding language to 20.60.010 regarding application requirements, and adding updates to 20.60.020 regarding procedures for short plat and binding site plan alterations. 2 09-10-2020 Planning Commission Minutes Page 3 of 4 • Chapter 20.70 Subdivision, Short Subdivision, and Binding Site Plan Vacation: Proposed changes include language updates to 20.70.020 regarding the subdivision vacation process and language updates to 20.70.030 regarding the short subdivision and binding site plan vacation process. • Chapter 17.80 Permit Processing Procedures: Permit Type and Land Use Application table updated to reflect new definitions in Chapter 20 regarding Type II and Type III land uses and updates to cross references. Commissioner Kelley joined the meeting at 6:28 p.m. Commissioner Haneke asked about changes to 20.40.020 regarding approval of final plats. He asked why it is being changed from City Council approval to City Manager approval. City Attorney Cary Driskell answered that the language is being corrected so that it reflects the protocol that is currently in place for all final plats. They are all currently approved by the City Manager (not City Council). Mr. Lange also gave a follow-up discussion regarding the City's use of performance surety. He explained that the use of performance surety is outlined in the Spokane Valley Street Standards 9.14 and an applicant must meet the criteria outlined in the standards. Commissioner Haneke asked about using a performance surety for paving of a project because paving is generally affected by weather. Deputy City Attorney Erik Lamb explained that under the City's street standards regarding proper function and operation of the transportation system, paving would be required prior to allowing a performance surety to be used. However, final determination would be granted by the engineering department if a performance surety could be used for paving in the event of adverse weather. Commissioner Johnson asked for further clarification on this matter from engineering at the next meeting. Commissioner Beaulac asked for clarification about the process when a development is abandoned and someone else decides to continue the development. He wanted to know if the project has to start the whole process over or if it can be picked up where it was left off by the previous developer. Mr. Lange answered that approval would have to be received from the original developer allowing the new person to move forward with the project. Deputy City Attorney Lamb stated that it would also depend on where the project is in the process. With no other questions, Mr. Lange said that a public hearing will be held on September 24, 2020 and he would provide answers to those questions posed by the Commission. X. GOOD OF THE ORDER: Commissioner Beaulac commended Commissioner Johnson on his handling of the chairman position. At the August 27, 2020 meeting Commissioner Kelley raised several issues regarding the way he felt about Commissioner Johnson's involvement in a previous council meeting. Commissioner Kelley wanted to bring to light additional concerns when Commissioner Johnson stated the Commission meeting was not the appropriate place to raise his concerns, and offered to meet him at a more appropriate forum. As Commissioner Kelley continued, Commissioner Kaschmitter requested the conversation to stop. Commissioner Kelley stated he had not heard a motion. Commissioner Kaschmitter moved to end the conversation. The vote on the motion was five in favor, one opposed, and the motion passed. XI. ADJOURNMENT: Commissioner Beaulac moved to adjourn the meeting at 7:10 p.m. There was no discussion. The vote on the motion was six in favor, zero against, and the motion passed. 3 09-10-2020 Planning Commission Minutes Page 4 of 4 James Johnson (Oct 14, 2020 16:39 PDT) James Johnson, Chair Date signed Deanna Horton Digitally signed by Deanna Horton DN: cn=Deanna Horton, o=City of Spokane Valley, ou =Plan ni ng Commission, email=dhorton@spokanevalley.org, c=US Date: 2020,1 0.08 13:42:0 6-07'00' Deanna Horton, Secretary 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 27, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading of Ordinance #20-016 Declaring Substantial Need GOVERNING LEGISLATION: Chapter 84.55 RCW Limitations Upon Regular Property Taxes PREVIOUS COUNCIL ACTION TAKEN: Through the 2021 Budget development process there have been discussions regarding the 2021 property tax levy including a public hearing on September 22nd, and an administrative report on September 29tn BACKGROUND: State law requires that the City pass an ordinance that establishes a property tax levy, and per our 2021 Budget calendar we are scheduled to adopt this legislation on November 10, 2020. The potential increase in the property tax levy is limited by State law to the lesser of the increase in the Implicit Price Deflator (IPD), which is a measure of inflation, or 1%. The increase in the IPD for the 2021 tax year was just issued on September 25, 2020, and it is 0.602%. As such, the increase in the property tax levy or the increase in the City's banked capacity is limited to 0.602%. If the City wanted to increase the property tax levy or bank excess capacity greater than the IPD of 0.602% up to 1%, a second property tax ordinance must be passed demonstrating substantial need for the increased limit. As has been discussed by Council throughout the 2021 Budget development process, the proposed property tax levy for 2021 does not include any increase from the 2020 levy (except the increase from new construction); therefore if a second property tax ordinance were passed it would just bank the excess capacity up to 1%, not increase the property tax levy. This second ordinance would need to be passed by the majority plus one of the Councilmembers, which is 5 Councilmembers for the City of Spokane Valley. The following table demonstrates the estimated banked capacity for the City at an increase of 0.602% and 1%; Highest Lawful Levy - 2020 Increase New Construction Increase = IPD of 0.602% 13,146,195.95 79,140.10 276,939.68 Increase = 1% Limit 13,146,195.95 131,461.96 276,939.68 Est. Highest Lawful Limit - 2021 13,502,275.73 13,554,597.59 2021 Property Tax Levy 12,724,200.00 12,724,200.00 Estimated Banked Capacity 778,075.73 830,397.59 (1) 2020 Highest Lawful Levy per the Spokane County Assessor's Office. (2) Above calculation of the 2021 Highest Lawful Levy includes the Spokane County Assessor's estimation of new construction as of 9/17/20, but does not include an estimation of the increase in state assessed values, which will have an effect on the Highest Lawful Limit calculation. The difference in the estimated banked capacity for the City between the calculation at the 1% limit and the IPD limit of 0.602% is just over $53,300. If Council approves the Ordinance declaring substantial need, this amount would be available for future potential use by the City. There is no official definition of substantial need provided in state law. This being the case, a jurisdiction approving a declaration of substantial need must document its support of the declaration in the ordinance. The draft ordinance included in the agenda packet this evening lists the support for substantial need as being the City's uncertain economic conditions and revenue collections due to the effect of the COVID-19 pandemic as well as increasing costs in excess of inflation in areas such as public safety, labor and benefits, and other General Fund services and supplies. OPTIONS: Advance the ordinance to a second reading with or without modifications, or reject the proposed ordinance to keep the limit factor for the 2021 property tax levy at 0.602%. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance #20-016 making a declaration of substantial need for the purpose of setting the limit factor for the property tax levy for the 2021 tax year, to a second reading. BUDGET/FINANCIAL IMPACTS: The 2021 Budget includes estimated property taxes in the amount of $12,724,200. The declaration of substantial need would not affect the 2021 budgeted amount; however, it would maintain the City's banked capacity at a higher amount which would be available for future use by the City. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Proposed Ordinance No. 20-016 Declaring Substantial Need DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 20-016 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, MAKING A DECLARATION OF SUBSTANTIAL NEED FOR THE PURPOSE OF SETTING THE LIMIT FACTOR FOR THE PROPERTY TAX LEVY FOR THE 2021 TAX YEAR, AND OTHER MATTERS RELATING THERETO. WHEREAS, pursuant to RCW 84.55.010, a taxing jurisdiction may levy taxes in an amount no more than the limit factor multiplied by the highest levy of the most recent three years plus additional amounts resulting from new construction and improvements to property, newly constructed wind turbines, and any increase in the value of state -assessed utility property; and WHEREAS, pursuant to RCW 84.55.005(2)(c), the limit factor for a taxing jurisdiction with a population of 10,000 or more is the lesser of 101 percent or 100 percent plus inflation; and WHEREAS, RCW 84.55.005(1) defines inflation as "the percentage change in the implicit price deflator for personal consumption expenditures for the United States as published for the most recent twelve-month period by the bureau of economic analysis of the federal department of commerce by September 25th of the year before the taxes are payable;" and WHEREAS, inflation for the most recent 12 month period as published in September 2020, is 0.602 percent and the limit factor is 100.602 percent, limiting taxes levied in the City of Spokane Valley in 2020 for collection in 2021 to an increase of 0.602 percent; and WHEREAS, RCW 84.55.0101 provides for use of a limit factor of 101 percent or less with a finding of "substantial need" by a majority plus one of the City Council; and WHEREAS, the City of Spokane Valley has experienced declining and unstable revenues for sales taxes, real estate excise taxes, lodging taxes, motor vehicle fuel taxes as well as other sources of revenue as a result of mixed economic conditions from the COVID-19 pandemic; and WHEREAS, the City of Spokane Valley has incurred increasing costs far in excess of the one percent limit factor in police services, labor and benefits, park and general maintenance services, supplies and other applicable general fund services; and WHEREAS, the City of Spokane Valley's General Fund would benefit from a declaration of substantial need; and WHEREAS, the City Council of the City of Spokane Valley finds there is a substantial need to set the levy limit at hundred one percent (101 %). NOW, THEREFORE, the City Council of the City of Spokane Valley, do ordain as follows: Section 1. Substantial Need - A finding is made of substantial need pursuant to RCW 84.55.0101, which authorizes the use of a limit factor of 101 percent for the property tax levy for 2021. Section 2. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality Ordinance 20-016 Declaring Substantial Need for 2021 Property Taxes Page 1 of 2 DRAFT shall not affect the validity or constitutionality of any other section, sentence, clause, or phase of this Ordinance. Section 3. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. PASSED by the City Council this day of , 2020. ATTEST: Ben Wick, Mayor Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 20-016 Declaring Substantial Need for 2021 Property Taxes Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 27, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First reading of Ordinance #20-017 levying 2021 regular property taxes GOVERNING LEGISLATION: State law. PREVIOUS COUNCIL ACTION TAKEN: Through the 2021 Budget development process there have been discussions regarding the 2021 property tax levy including a public hearing that was held on September 22nd. This topic was also addressed on September 29th through an administrative report on this single topic. BACKGROUND: 2021 Levy and Estimated Rate per $1,000 of Assessed Value • State law requires that the City pass an ordinance that establishes a property tax levy, and per our 2021 Budget calendar we are scheduled to adopt this legislation on November 10, 2020. • State law limits the increase in the property tax levy to the lesser of the increase in the Implicit Price Deflator (IPD), which is the specific measure of inflation used by the State for property tax increases, or 1%. The IPD rate for the 2021 tax year was just issued on September 25, 2020, and it is 0.602%, meaning that the City's allowed increase is limited to 0.602% for 2021 without the passage of a second ordinance declaring substantial need to keep the limit factor at 1%. The second ordinance would need to be approved by a majority plus one of Councilmembers. • Our proposed 2021 property tax levy does not include the increase allowed by State law. • The levy will include property taxes on new construction. • With the passage of this ordinance we estimate the City will collect between $12,676,166 (based upon the most recent Spokane County estimate) and $12,724,226 (based upon the City estimate). These estimates are computed as follows: City Estimate Spokane County Update as of 9/17/2020 Difference 2020 Actual Levy 12,399,226 12,399,226 0 + 0% Increase 0 0 0 2021 Levy after increase 12,399,226 12,399,226 0 + Estimated new construction 325,000 276,940 48,060 Total estimated 2021 Levy 12,724,226 12,676,166 48,060 • The $48,060 difference between the two revenue figures is a result of the differences in the estimated new construction. • Because Spokane County figures are still preliminary and don't include administrative refunds and other adjustments, I recommend we stay with the City of Spokane Valley estimate. • This levy is based upon a September 17th update to the preliminary estimate of assessed property values provided to the City by the Spokane County Assessor of $11,505,109,472. • Total property tax revenue of $12,724,226 on preliminary assessed values of $11,505,109,472 will produce a levy of approximately $1.105963 per $1,000 of assessed value in 2021 ($12,724,226 / ($11,505,109,472/1,000) = $1.105963). • The 2021 estimated levy rate of $1.105963 per $1,000 is $0.109605 less than the 2020 levy rate of $1.215568. • It is important to note that this estimate is based upon the Assessor's latest preliminary projections of assessed value as of September 17, 2020. A change in any of the elements including assessed value, new construction estimate and/or a change in the amount of our proposed levy will change the levy rate per $1,000. Banked Capacity Banked capacity is the difference between what the City could levy (the Highest Lawful Levy) and what it actually does. In any case, the City of Spokane Valley's maximum levy rate is $1.60 per $1,000 of assessed value. Any amount levied that is less than Highest Lawful Levy represents "banked capacity." Included in the analysis below is history of Spokane Valley levies including seven years of actual figures (2014 through 2020) and a preliminary estimate for 2021: Levy Year A B C D E F G H Taxable Value Highest Lawful Levy Actual Levy Refund Total Levy (= C + D) Levy Rate per $1,000 (= E/(A/1000)) Maximum Levy Rate per $1,000 Banked Levy Rate per $1,000 (=I/(A/1 000)) Banked Capacity (= B - C) 2020 assessment for 2019 assessment for 2018 assessment for 2017 assessment for 2016 assessment for 2015 assessment for 2014 assessment for 2013 assessment for Note: $13,554,598 $12,724,226 $12,382,505 $12,051,459 $11,796,100 $11,580,265 $11,477,044 $11,230,806 $11,049,400 $16,721 $130,977 $8,302 $65,857 $12,474 $48,346 $27,744 $12,724,226 $12,399,226 $12,182,436 $11,804,402 $11,646,122 $11,489,518 $11,279,152 $11,077,144 $1.105963 $1.215568 $1.302741 $1.367181 $1.433459 $1.482848 $1.525452 $1.545147 $1.60 $1.60 $1.60 $1.60 $1.60 $1.60 $1.60 $1.60 $0.494037 $0.384432 $0.297259 $0.075321 $0.072937 $0.063368 $0.068957 $0.058989 Figures reflected for the 2021 levy are preliminary and subject to change. The taxable value is the prelminary estimate provided by the Spokane County Assessor. The highest lawful levy was calculated by the Spokane County Assessor as of Sep. 17, 2020. $830,372 $763,691 $766, 488 $650,326 $592,574 $490,992 $509,868 $422,890 • Generally speaking, you'll note there is a direct relationship between the Taxable Value listed in column A, and the Banked Capacity in columns H and I. In other words, as the Taxable Value increases the Banked Capacity also increases. This did not hold true for 2016 due to the Implicit Price Deflator (IPD) being less than 1%, which held the Highest Lawful Levy to a lower dollar value. • Alternatively though, there is an inverse relationship between the directions of the Taxable Value in column A and the Levy Rate per $1,000 in column F. In other words, as the Taxable Value increases (as is the case in 2020) the Levy Rate per $1,000 decreases. Essentially what occurs in this case is that even though the Levy Rate per $1,000 may decrease, the actual amount paid by a property owner may not change significantly because the value of the property has increased. By the same token, as the economy declines and Taxable Values decrease, the Levy Rate per $1,000 will likely increase. • In the years the City does not levy the increase in property tax revenue that is allowed by State law (the lesser of the increase in the IPD or 1%), that potential increase is "banked" for potential future use. • The estimated banked capacity shown above in the table is calculated based on a 1% property tax increase limit. If a second ordinance declaring substantial need is not approved by Council, the estimated banked capacity will be calculated at 0.602%, which would be about $778,076. • The banked capacity can be accessed by the City through the annual property tax levy ordinance adopted by the Council. However, the City may only take the banked capacity up to a level where the levy rate per $1,000 of assessed value does not exceed $1.60. • Accessing the banked capacity does not mean we can go back in time and collect the property taxes we've left behind. It simply means we can reset the base upon which the calculation is made. OPTIONS: Passage of an ordinance is required by law in order to levy 2021 property taxes; proceed to second reading of ordinance with or without modifications. 2021 $11, 505,109, 472 2020 $10,200,357,539 $13,146,196 2019 $9,351,389,045 $12,817,947 2018 $8,634,114,798 $12,446,426 2017 $8,124,487,663 $12,172,839 2016 $7,748,275,097 $11,968,036 2015 $7,393,971,582 $11,740,674 2014 $7,168,991,028 $11,472,290 RECOMMENDED ACTION OR MOTION: Move to advance Ordinance #20-017 levying regular property taxes for 2021, to a second reading. BUDGET/FINANCIAL IMPACTS: This ordinance levies property taxes for the City's 2021 Budget where we anticipate property tax revenues to be approximately $12,724,200 or 28.01% of total General Fund recurring revenues of $45,426,419. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Proposed Ordinance No. 20-017 Levying 2021 Regular Property Taxes DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 20-017 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, LEVYING THE REGULAR PROPERTY TAXES FOR THE CITY OF SPOKANE VALLEY, WASHINGTON FOR THE YEAR COMMENCING JANUARY 1, 2021 TO PROVIDE REVENUE FOR CITY SERVICES AS SET FORTH IN THE CITY BUDGET, AND OTHER MATTERS RELATING THERETO. WHEREAS, the City Council of the City of Spokane Valley has met and considered its budget for the calendar year 2021; and WHEREAS, the City's actual levy amount from the previous year was $12,399,226; and WHEREAS, the population of the City is more than 10,000. NOW, THEREFORE, the City Council of the City of Spokane Valley, do ordain as follows: Section 1. Property Tax Levy - An increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2021 tax year. The dollar amount of the increase over the actual levy amount from the previous year shall be $0.00 which is a percentage increase of 0.0% from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occurred, and refunds made. Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor, and to the Association of Washington Cities. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. PASSED by the City Council this day of , 2020. Ben Wick, Mayor ATTEST: Christine Bainbridge, City Clerk Approved As To Form: Date of Publication: Office of the City Attorney Effective Date: Ordinance 20-017 Levying 2021 Property Taxes Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 27, 2020 Department Director Approval: Check all that apply: ❑ Consent ❑ Old Business ® New Business ❑ Public Hearing ❑ Information ❑ Admin. Report ❑ Pending Legislation ❑ Executive Session AGENDA ITEM TITLE: Motion Consideration — WSDOT (Washington State Department of Transportation) Interlocal Agreement Amendment — Regional Decant Facility GOVERNING LEGISLATION: RCW 90.48, Chapter 173-200 WAC, Title 33 U.S.C. 1251-1376; Storm and Surface Water Utility: SVMC 3.80; Aquifer Protection Area Fund: RCW 36.36. The Federal Clean Water Act of 1987, Section 319, Chapter 173-95A WAC PREVIOUS COUNCIL ACTION TAKEN: Among the numerous times this topic came before Council, some of which are included in the background material below, some of the more significant dates of Council actions include: • November 1, 2011 — Administrative Report discussing stormwater grant opportunities resulting in Council having no objection to proceed with grant applications. • November 15, 2011 — motion passed for staff to submit application for a stormwater grant for the proposed decant facility. • January 29, 2013 — Motion passed to have City Manager execute the Interlocal Agreement between WSDOT and City of Spokane Valley for Regional Decant Facility • June 11, 2013 — Motion passed to award Decant Facility Phase 1 project to MDM Construction • October 21, 2014 — Administrative Report discussing Washington State Department of Ecology stormwater grant opportunities resulting in consensus to apply for grants. • October 11, 2016 — Administrative Report discussing Washington State Department of Ecology stormwater grant opportunities resulting in consensus to apply for grants. • November 13, 2018 — Ordinance 18-024 adopting the 2019 City Budget, including $832,600 for Fund 403 (Aquifer Protection Area Fund) expenditures. • May 28, 2019 — Council approved finalization and execution of the Water Quality Financial Assistance Agreement. BACKGROUND: The Department of Ecology, through the Water Quality Program for State Fiscal Year (SFY) 2016, issued a call for projects on September 1, 2014. Consensus from City Council to apply for grants was received on October 21, 2014. On July 07, 2015 this project was selected by the Department of Ecology for award, contingent on funding availability. In 2016, Ecology received direction from the Legislature to delay funding for 67 state-wide stormwater projects proposed to receive funding from the Stormwater Financial Assistance Program (SFAP) in SFY16 and SFY17. These delays were necessary to address a shortfall in the Model Toxics Control Act funds and were accompanied by significant reductions in both operating and capital budgets, across many environmental program areas. This stormwater project application was included on the SFY16 and SFY17 list of delayed projects. In 2016, a supplemental grant application was developed to revise the scope of the project. Consensus from City Council to supplement the 2014 application was received on October 11, 2016. On February 23, 2018, the City was informed by the Department of Ecology that the 2017 — 2019 Washington State Biennial Budget successfully addressed funding shortfalls, and Ecology was authorized to resume agreement negotiation for this project. The ultimate execution of the agreement was approved by City Council on May 28, 2019. Page 1 of 2 The Department of Ecology Water Quality Agreement will be used to complete improvements at the Washington State Department of Transportation's Regional Decant Facility by providing a canopy as envisioned in the engineering study and design. This canopy will make the facility a true 24 hour -a -day, year-round facility, as envisioned in the facility's Type, Size and Location Study completed February 5, 2013. Currently the facility can only be utilized about 60% of the year due to wet and cold weather. City benefits include expanded use during the wet and cold months of the year, and access to a state-owned and operated facility throughout the year. The project will be completed by the City through finalization of the final phase plans and specifications. Construction will be coordinated between the City and WSDOT and will be completed by a contractor under contract with the City, following State bidding laws and processes. Securing WSDOT contributing funds requires this amendment to Interlocal Agreement GCB 1358 between WSDOT and the City of Spokane Valley for a Regional Decant Facility. The City and WSDOT coordinated on the proposed amendment labeled Interlocal Agreement GCB 1358 Amendment No. 1. OPTIONS: 1) Motion for City Council to approve the finalization and execution of the Interlocal Agreement GCB 1358 Amendment No. 1 with the Washington State Department of Transportation; or 2) take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to finalize and execute Interlocal Agreement GCB Amendment No. 1 for a Regional Decant facility with the Washington State Department of Transportation. BUDGET/FINANCIAL IMPACTS: The current proposed project funding and cost breakdown shows the City contributing to the design and management of the project. WSDOT will contribute to the canopy construction. Current Funding Sources: City (Fund 402/403) $ 20,000 (3%) Ecology Grant $ 446,651 (73%) WSDOT $ 150,000 (24%) Total Available Funds $ 616,651 Current anticipated costs: Task Total Ecology City WSDOT Project Management $ 10,000 $ 0 $ 10,000 $ 0 Consulting Engineer $ 25,000 $ 18,750 $ 6,250 $ 0 Construction $ 550,000 $ 412,500 $ 0 $ 137,500 TOTAL Funds/Costs $ 585,000 $ 431,250 $ 16,250 $ 137,500 There are sufficient funds available in Fund 402 or 403 required to manage the project, including the grant, the consultant, and construction. STAFF CONTACT: Bill Helbig, PE — City Engineer ATTACHMENTS: WSDOT Interlocal Agreement GCB 1358 — Amendment 1 WSDOT Interlocal Agreement GCB 1358 Page 2 of 2 Interlocal Agreement GCB 1358 Amendment No. 1 This Amendment No. 1 is made and entered into between Washington State, Department of Transportation, hereafter the "WSDOT," and the City of Spokane Valley, hereinafter referred to as "City" hereinafter to be referred to individually as the "Party" and collectively as the "Parties." RECITALS 1. The Parties entered into an Interlocal Agreement, GCB 1358, on February13, 2013, for the design and construction of the Spokane Valley Regional Decant Facility. 2. During the design of the facility, WSDOT was unable to secure its portion of the funds to cover the facility canopy cover, so that portion was removed from the project. 3. WSDOT has now secured the funds in the amount of $150,000 to contribute to the City for the design and construction of the facility canopy cover. 4. The Parties desire to amend the Agreement in accordance with Section 20, to design and construct the facility canopy cover. NOW, THEREFORE, pursuant to the provisions of RCW 39.34 and the above recitals and Exhibits that are incorporated herein as if fully set forth below and in consideration of the terms, conditions, covenants and performances contained in or attached hereto and by this reference made a part of this Agreement: IT IS MUTUALLY AGREED AS FOLLOWS: 1. The amount payable under the Agreement is hereby increased by One Hundred Fifty Thousand Dollars ($150,000). The estimated cost of the work. 2. Exhibit B — plans is hereby added as part of this amendment. 3. Section 5.2 is replaced with, For Project design and construction costs, the CITY agrees to submit a single invoice to WSDOT for WSDOT review and approval for CITY work completed by June 30, 2021. The invoice shall detail the work accomplished and include a detailed breakdown of all costs being billed. WSDOT agrees to deduct its permitting, design and construction support costs from the invoice and make payment to the CITY for up to One Hundred Fifty Thousand Dollars ($150,000) based upon an approved invoice within thirty (30) calendar days of invoice receipt. UTB 1225 Amendment No.1 Page 1 of 2 4. All other terms and conditions of the Agreement shall remain in full force and effect except as modified by this Amendment No. 1. IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. 1 as of the Party's date last signed below. City of Spokane Valley Washington State Department of Transportation By: By: Printed: Printed: Mike Gribner, P.E. Title: Title: Regional Administrator Date: Date: UTB 1225 Amendment No.1 Page 2 of 2 Spokane Valley Regional Decant Facility Interlocal Agreement INTERLOCAL AGREEMENT GCB 1358 BETWEEN WSDOT AND THE CITY OF SPOKANE VALLEY FOR A REGIONAL DECANT FACILITY This Agreement is made and entered into by and between the Washington State Department of Transportation (WSDOT) and the City of Spokane Valley (CITY), individually "Party" and collectively "Parties." WHEREAS, the CITY and WSDOT have a need for a Spokane Valley Regional Decant Facility, hereinafter "Facility," to process vacuum truck Eductor Material for regulation and operational purposes; and WHEREAS, the CITY and WSDOT have mutually agreed to design and construct such a Facility that, when completed will be owned, operated, and maintained by WSDOT; and WHEREAS, WSDOT will provide the property for the Facility; and WHEREAS, the CITY will manage the design and construction of the Facility with a financial contribution from WSDOT; and WHEREAS, in accordance with the terms and conditions contained herein, the CITY has agreed to be the lead for the construction of this Facility in consideration of the WSDOT's agreement to reimburse the CITY One Hundred Fifty Thousand Dollars ($150,000) for expenses associated with its construction; and WHEREAS, in accordance with the terms and conditions contained herein, WSDOT has agreed to be responsible for the operation, maintenance, and major refurbishment of this Facility in consideration of the CITY's agreement to reimburse WSDOT for the CITY's share of the expenses associated with its operation, maintenance, and major refurbishment; and WHEREAS, the Facility will be available as an Eductor Material Decant Facility for the CITY and WSDOT, WHEREAS, the cooperative provisions of this Interlocal Agreement (hereinafter the "Agreement") are in the best interests of the public, NOW, THEREFORE, pursuant to RCW 39.34, the above recitals that are incorporated herein as if fully set forth below, and in consideration of the terms, conditions, covenants, and performances contained herein, and Exhibit A, City of Spokane Valley Yearly Estimated Decant Facility Costs, which is attached hereto and by reference made part of this Agreement, THE PARTIES MUTUALLY AGREE AS FOLLOWS: GCB 1358 Page 1 of 10 Spokane Valley Regional Decant Facility Interlocal Agreement 1 PURPOSE 1.1 The purpose of this Agreement is to permit the Parties to jointly use the Facility designed and constructed by the CITY on WSDOT property, as well as share in the costs of the operation, maintenance, and major refurbishment of the Facility by WSDOT. 1.2 WSDOT and the CITY individually collect Eductor Material to maintain street, roads and highways and have a need for a permanent Facility to process the liquids and material collected in accordance with environmental regulations. To accomplish this, WSDOT and the CITY will finance, site, permit, design, construct, operate and maintain a joint use Facility that will handle, separate, and process Eductor Material generated by the Parties, hereinafter, the "Project." 1.3 The finished Facility will process Eductor Material for each Party. The Facility will provide a decant feature for liquids and a storage and sorting pad for materials collected, including unknown waste, that is in compliance with Federal, State, and Local environmental regulations. This Agreement further provides for contributory funding of the Project by the CITY and by WSDOT. 2 DEFINITIONS 2.1 "Eductor" means a large industrial vacuum used to clean, temporarily store, and transport material from structures, pipes, ponds, and associated facilities to transfer or final disposal locations. 2.2 "Eductor Material" means the solid or liquid debris collected with an Eductor from stormwater structures, pipes, ponds, and associated facilities. Eductor Material does not include waste from sanitary sewer systems. 2.3 "Facility" means the Spokane Valley Regional Decant Facility. 2.4 "Liquid Waste" means liquids which cannot be discharged to surface water, groundwater, or air of the State of Washington as defined by WAC 173-200, WAC 173-201A and WAC 173-400. 2.5 "Maintenance and Operation Plan" means the written plan developed for and by WSDOT and the CITY detailing Facility operation and maintenance during the active life of the Facility. 2.6 "Major Refurbishment" means any work that is not normally performed on a regular daily, weekly, or monthly schedule. Examples would include repairs and needed replacements of roofing, concrete sections, etc. 2.7 "Regulatory Guidelines" means those applicable federal, state, and local regulations and policies that govern the treatment and reuse of Eductor Material. 2.8 "Solid Waste" means that waste defined by RCW 70.95.030 (23) and WAC 173-304-100 (73) with the exception of wastes excluded by WAC 173-304-015. 2.9 "Spokane Valley Regional Decant Facility" means a handling facility designed for the specific intent of providing a place where collected Eductor Materials are processed, therein rendering the material suitable for reuse, recycling, composting, or disposal according to Regulatory Guidelines and operational processes. GCB 1358 Page 2 of 10 Spokane Valley Regional Decant Facility Interlocal Agreement 2.10 "Subtitle C Hazardous Waste Landfill" means a permitted landfill that accepts hazardous waste as specified in Subtitle C of the Resource Conservation and Recovery Act (RCRA). 2,11 "Subtitle D Municipal Solid Waste Landfill" means a permitted landfill that accepts non- hazardous solid waste as specified in Subtitle D of the Resource Conservation and Recovery Act (RCRA). 2.12 "Suspect Load" means loads which require special handling or testing due to unusual or unknown characteristics that might indicate the material would be designated as a dangerous waste in accordance with WAC 173-303 or would be unsuitable for any planned land application. 2.13 "Working days" for this Agreement are defined as Monday through Friday, excluding Washington State holidays per RCW 1.16.050. 3 ADMINISTRATION 3.1 The Area Maintenance Superintendent, or designee, for WSDOT shall administer and manage the Facility. The CITY and WSDOT shall share the use of the Facility. Incoming trucks will be handled on a first come, first served, basis. 3.2 WSDOT may enter into similar Agreements for access and use of the Facility with other local or county governments with the CITY's prior written approval. The CITY and WSDOT shall share primacy of access and use over all other users that have been authorized to access and use the Facility. 3.3 The CITY will restrict its unloading of Eductor Material to that generated from within the city limits of the City of Spokane Valley and which is the legal responsibility of the CITY to pick up and process. 4 PARTY RESPONSIBILITIES 4.1 WSDOT RESPONSIBILITIES: 4.1.1 4.1.2 4.1.3 Provide the property for the Facility. Be the lead agency for regulatory permitting of the Facility. Jointly with the CITY, provide input, approval and acceptance at each stage of the CITY's Project on WSDOT property, including the planning, design, bid, construction, and final acceptance phases. 4.1.4 Operate and maintain the Facility. WSDOT agrees to work cooperatively with the CITY in drafting WSDOT's Maintenance and Operation Plan for the Facility. WSDOT will, however, have final say as to the content of the final version of the Maintenance and Operation Plan adopted for the Facility. The Maintenance and Operation Plan will be adopted prior to the acceptance of any Eductor Material at the Facility. WSDOT also agrees to consult with the CITY prior to any future amendments to the Maintenance and Operation Plan. 4.1.5 The CITY has the right to unload the equivalent of Sixty (60) cubic yards or Six (6) Eductor Material loads per day. GCB 1358 Page 3 of 10 Spokane Valley Regional Decant Facility Interlocal Agreement 4.1.6 Pay the proportionate share of operations and maintenance costs monthly for WSDOT-delivered Eductor Material as determined from actual documented costs for management, handling, and disposal of the WSDOT delivered Eductor Material. 4.1.7 Invoice the proportionate share of operations and maintenance costs monthly for CITY -delivered Eductor Material as determined from actual documented costs for management, handling, and disposal of the CITY -delivered Eductor Material, 4.1.8 Invoice the proportionate share of major refurbishment projects to the CITY based on annual percentage use of the Facility by the CITY. 4.2 CITY RESPONSIBILITIES: 4.2.1 Provide materials, equipment, and labor to design and construct the Facility. 4.2.2 Provide management of the Project through the planning, design, bid, construction, commissioning, and final acceptance phases of the Project. Obtain approvals from WSDOT at each stage prior to beginning subsequent stages. 4.2.3 The CITY may provide WSDOT with input for all proposed major refurbishments planned for the Facility; however, WSDOT shall have the final say as to what work is performed. 4.2.4 Pay the CITY's proportionate share of the Facility's monthly costs for CITY - delivered Eductor Material as determined from actual documented costs for operation and maintenance of the Facility and WSDOT's disposal of the CITY - delivered Eductor Material, The CITY also agrees to pay its proportionate share of all major refurbishment costs based on its annual percentage use of the Facility. 5 BILLING AND PAYMENT FOR CONSTRUCTION, MAINTENANCE & OPERATION OF THE FACILITY, INCLUDING MAJOR REFURBISHMENTS 5.1 WSDOT agrees to reimburse the CITY for the actual direct salary and direct non -salary costs for the design and construction of the Project minus WSDOT permitting, design, and construction support costs. WSDOT agrees to provide up to One Hundred Fifty Thousand Dollars ($150,000) toward the design and construction of the Project. 5.2 For Project design and construction costs, the CITY agrees to submit a single invoice to WSDOT for WSDOT review and approval for CITY work completed by June 30, 2013. The invoice shall detail the work accomplished and include a detailed breakdown of all costs being billed. WSDOT agrees to deduct its permitting, design and construction support costs from the invoice and make payment to the CITY for up to One Hundred Fifty Thousand Dollars ($150,000) based upon an approved invoice within thirty (30) calendar days of invoice receipt. 5.3 WSDOT charges for Eductor Material shall be based on WSDOT's actual direct salary and direct non -salary costs for performing all work associated with the receiving of Eductor Material, its processing and disposal, Facility operation and maintenance. 5.4 For operations, and maintenance costs, WSDOT shall invoice the CITY on a monthly basis, and the CITY agrees to pay its proportionate share of Facility operations and maintenance costs based on actual documented costs for management, handling, and/or GCB 1358 Page4of10 Spokane Valley Regional Decant Facility Interlocal Agreement disposal of CITY -delivered Eductor Material. For Major Refurbishment costs, WSDOT shall invoice the CITY upon completion of the work, and the CITY agrees to pay its proportionate share of the work. Invoices will be addressed to the attention of the CITY's Public Works Director, current address 11707 E. Sprague, Suite 106, Spokane Valley, WA 99206. Should the address change, the CITY shall provide WSDOT with at least sixty (60) calendar days advance written notice. 5.5 The CITY agrees to pay all properly documented and approved invoices within thirty (30) calendar days from the date received. Should a dispute arise regarding any amounts billed to the CITY, the CITY agrees to process payment on any undisputed amounts. Any disputed amount will be handled following the process set forth in Section 14, DISPUTE RESOLUTION. 5.6 It is estimated that the CITY's share of the cost of routine maintenance and operation in the first year will be Thirty Six Thousand, Five Hundred Dollars, ($36,500) as detailed in Exhibit A, attached hereto and by reference made part of this Agreement. The CITY agrees to set aside funds for payment to the WSDOT for such work in this amount. It is anticipated that actual costs will vary as materials, wages, amount of usage, and other costs are actually incurred. It is also anticipated that these costs may increase or decrease as circumstances change in future years. These costs will be invoiced by WSDOT according to Section 5.4, above. 6 ACCEPTABLE MATERIAL RECEIVED FROM EACH PARTY 6.1 Each Party shall assure that Eductor Material delivered to the Facility is from normal maintenance and operations of its roadways, culverts, ponds and storm drainage systems. Each Party shall assure to the greatest extent practicable that Eductor Material delivered to the Facility contains only material appropriate for disposal at a Subtitle D Municipal Solid Waste Landfill (for solids) and the Spokane County Water Reclamation Facility or other approved method (for liquids) under applicable local, state and federal laws, which shall for the purposes of this Agreement be considered acceptable Eductor Material. WSDOT shall only be obligated to accept and process acceptable Eductor Material. WSDOT may test incoming loads to identify Suspect Loads. 7 MATERIAL REUSAGE OR DISPOSAL 7.1 After the Eductor Material solids are separated from the liquids, each Party retains the right to reuse the solids portion of its Eductor Material by hauling it off site to another appropriate location, such as a job site. If not reused by the responsible Party, each Party will be individually responsible for hauling and disposal of its own solids at a suitable site. WSDOT may agree to haul and dispose of the CITY's Educator Material at the CITY's request 7.2 Each Party will be individually responsible for any cost associated with disposal of its solid Eductor Material to a permitted land fill, unless such solids are disposed of accordance with Section 7.1. 7.3 Should WSDOT find a suitable end use for Eductor Material, it will notify the CITY, and the CITY may agree to participate in that end use. The CITY will notify WSDOT of its preferred reuse -disposal decision. GCB 1358 Page 5 of 10 Spokane Valley Regional Decant Facility Interlocal Agreement 7.4 WSDOT shall invoice the CITY for disposal costs according to the terms and conditions in Sections 5.4 and 5,5. 8 ADDITIONAL CHARGES FOR SUSPECT LOADS 8.1 Suspect Loads shall only be deposited in a separate designated area reserved for Suspect Loads only. 8.2 If the CITY unloads a Suspect Load at the Facility, the CITY shall be responsible to pay all handling, testing, profiling, transportation, and proper disposal costs to WSDOT. The CITY agrees that it will pay the additional costs incurred by WSDOT in dealing with Suspect Loads, including the cost of disposal, if after testing the solids must be taken to a Subtitle C Hazardous Waste Landfill. Invoicing and payment shall be pursuant to Section 5, above. 8.3 WSDOT will invoice the CITY all additional charges incurred by WSDOT as a result of a CITY deposited Suspect Load in accordance with Section 5, above. 8.4 Each Party will retain ownership of Suspect Loads for purposes of documenting and reporting as required by law. 9 WSDOT RESERVATION OF RIGHTS IN AN EMERGENCY 9.1 WSDOT reserves the right to manage the Eductor Materials of each Party as necessary in emergency situations to ensure unbiased, uninterrupted and compliant operation of the Facility. In the event of an emergency, WSDOT shall (a) provide advance notice to the CITY of any changes to normal operations and maintenance, to the extent practicable and (b) notify the CITY by the end of the following working day of any changes in operation and maintenance, if advance notice could not be provided. 10 RIGHT OF ENTRY 10.1 WSDOT grants the CITY, it's employees, authorized agents, and/or contractors a non- exclusive right of entry onto the Facility property during normal business hours for the purpose of accomplishing the design and construction of the Facility and only for the purposes outlined in this Agreement. No other rights to the Facility property prior to completion of the Facility for any other purpose shall be allowed unless the Parties enter into a written Amendment prior to any additional use. 10.2 Once the Facility is operational, the CITY, its employees, authorized agents, and/or contractors shall be authorized to enter the Facility at any time for the purpose of delivering Eductor Materials and picking up processed solids for the purpose of delivering to another location. 10.3 If there is an imminent risk of loss of life, health or property, WSDOT may restrict or discontinue access to the Facility without prior notice to the CITY, but WSDOT shall notify the CITY as soon as reasonably possible after discovery of the imminent risk and the temporary change in access to the Facility. GCB 1358 Page 6 of 10 Spokane Valley Regional Decant Facility Interiocal Agreement 11 TERM 11,1 The term of this Agreement is from the date of execution of this Agreement and shall continue through June 30, 2043, unless extended by mutual agreement or terminated sooner according to Section 12, TERMINATION. This term coincides with the life expectancy of the Facility. 12 TERMINATION 12.1 Either Party may terminate this Agreement through written mutual agreement. 12.2 With the termination of this Agreement, the CITY agrees to reimburse WSDOT for its cost obligations incurred through the date of termination, as well as all disposal costs incurred by WSDOT for CITY -delivered Eductor Material that remains at the Facility at the time the termination is effective. 12.3 If WSDOT terminates its participation in this Agreement, WSDOT agrees to reimburse the CITY a prorated amount of the CITY's funding contribution (a combination of the original grant amount plus the CITY's matching funds) based on the number of months remaining of the thirty (30) year term of the Agreement. 12.4 If the CITY terminates this Agreement, the CITY may no longer use the Facility. 13 REGULATIONS AND REQUIREMENTS 13.1 Each Party agrees to follow all current and future applicable Federal, State and Local Eductor Material collection, processing, reuse and disposal laws, regulations, and policies. 14 DISPUTE RESOLUTION 14.1 In the event that a dispute arises under this Agreement, it shall be resolved as follows: The WSDOT and the CITY shall each appoint a member to a disputes board, these two members shall select a third board member not affiliated with either Party. The three - member board shall conduct a dispute resolution hearing that shall be informal and unrecorded. An attempt at such dispute resolution in compliance with aforesaid process shall be a prerequisite to the filing of any litigation concerning the dispute. The Parties shall equally share in the cost of the third disputes board member; however, each Party shall be responsible for its own costs and fees. 15 VENUE 15.1 In the event that either Party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this Agreement, the Parties agree that any such action or proceedings shall be brought in the Superior Court situated in Spokane County. Each Party shall be responsible for its own costs, including the costs of its attorneys. 16 INDEMNIFICATION 16.1 The Parties shall protect, defend, indemnify, and hold harmless each other and their employees and/or authorized agents, while acting within the scope of their employment as such, from any and all costs, claims, judgments, and/or awards of damages (both to GCB 1358 Page 7 of 10 Spokane Valley Regional Decant Facility Interloeal Agreement persons and/or property), arising out of, or in any way resulting from, each Party's obligations to be performed pursuant to the provisions of this Agreement. The Parties shall not be required to indemnify, defend, or hold harmless the other Party if the claim, suit, or action for injuries, death, or damages (both to persons and/or property) is caused by the negligence or wrongful act of the other Party; provided that, if such claims, suits, or actions result from the concurrent negligence or wrongful act of (a) the WSDOT, its employees and/or authorized agents and (b) the CITY, its employees and/or authorized agents, or involves those actions covered by RCW 4.24.115, the indemnity provisions provided herein shall be valid and enforceable only to the extent of the proportionate responsibility of each Party, its employees and/or authorized agents. 16.2 The CITY agrees that its obligations under this section extends to any claim, loss, demand, cause of action, lawsuit, obligation, liability, judgment, award and/or damage of any kind or nature brought by or on behalf of any of its officials, employees or agents (the "Claims"). For this purpose, the CITY, by mutual negotiation, hereby waives any immunity that would otherwise be available to the CITY regarding such Claims under the Industrial Insurance provisions of Title 51 RCW of the State of Washington. 16.3 This indemnification and waiver shall survive the termination of this Agreement. 17 INDEPENDENT CONTRACTOR 17.1 The WSDOT shall be deemed an independent contractor for all purposes, and the employees of the WSDOT or any of its contractors, subcontractors, consultants, and the employees thereof, shall not in any manner be deemed to be employees of the CITY. 17.2 The CITY shall be deemed an independent contractor for all purposes, and the employees of the CITY or any of its contractors, subcontractors, consultants, and the employees thereof, shall not in any manner be deemed to be employees of the WSDOT. 1S AUDITS/RECORDS 18.1 During the term of this Agreement and for a period not less than six (6) years from the date of the termination of this Agreement, the records and accounts pertaining to the work pursuant to this Agreement shall be kept available by both Parties for inspection and audit by both Parties, and copies of all records, accounts, documents, or other data pertaining to this Agreement will be furnished upon request. Both Parties shall have full access to and right to examine and copy said records, during normal business hours and as often as it deems necessary. Both Parties agree that the work performed herein is subject to audit by either Party. Should an audit, enforcement, or litigation process be commenced, but not completed, during the aforementioned six (6) year period then both Parties' obligations hereunder shall be extended until the conclusion of that pending audit, enforcement or litigation process. 19 FORCE MAJEURE 19.1 Except for payment of sums due, neither Party shall be liable to the other Party or deemed in default under this Agreement if and to the extent that such Party's performance of this Agreement is prevented by reason of force majeure, including but not limited to an GCB 1358 Page 8 of 10 Spokane valley Regional Decant Facility Interlocal Agreement unforeseeable or inevitable event caused by nature, fires, strikes, insurrections, riots, embargoes, delays in transportation or inability to obtain supplies. 20 AMENDMENT 20.1 The provisions of this Agreement may be amended with the mutual consent of the Parties. No additions to, or alterations of, the terms of this Agreement shall be valid unless made in writing and formally approved and executed by the duly authorized agents of both Parties prior to commencing any modified activities authorized under the Amendment. 21 DOCUMENT EXECUTION AND FILING 21.1 Upon execution, the executed originals of this Agreement shall be returned such that each Party has one executed original. Each Party shall file the Agreement as may be allowed by applicable law, 22 AUTHORITY 22.1 This Agreement is executed in accordance with the authority of chapter 39.34 RCW, the Interlocal Cooperation Act. The following information is given pursuant to the provisions of RCW 39.34.030. 22.2 Unless otherwise specifically agreed to in writing by WSDOT, all property, personal and real, utilized by the Parties hereto in the execution of this Agreement are, and shall remain the property of WSDOT upon completion of construction and acceptance of the Facility by WSDOT. The CITY shall have no ownership interest in the Facility or WSDOT's property upon which it is constructed. 22.3 Nothing in this Agreement shall preclude any Party from maintaining and utilizing its own holding facilities. GCB 1358 Page 9 of 10 Spokane Valley Regional Decant Facility Interlocal Agreement IN WITNESS WHEREOF, the Parties hereto have executed this Agreement number GCB 1358 as of the Party's date signed last below. STATE OF WASHINGTON DEPARTMENT OF TRANSPORTATION Title: Eastern Region Administrator Title: Assistant Attorne t1neral GCB 1358 Page 10 of 10 Spokane Valley Regional Decant Facility InterIocal Agreement EXHI 11 City of Spokane Valley Yearly Estimated Decant Facility Costs Cost Factor Estimated Cost Est. Decant Facility $5,500 Est. Bio-infiltration Swale $2,500 Est. Decant Facility Operations Labor $7,500 Est. Decant Facility Equipment $2,500 Est. Haul Labor $7,000 Est. Haul Equipment $3,500 Est. Haul Site Labor $4,000 Est. Haul Site Equipment $500 Dump Fees N/A - City prefers to be invoiced separately if material must be taken to a landfill Est. Administrative Fees $3,500 Total: $36,500 GCB 1358 January 2013 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 27, 2020 Check all that apply: ❑ consent ❑ information Department Director Approval: ❑ ❑ old business ® new business ❑ public hearing ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Motion Consideration: City Hall Holiday Closure BACKGROUND: The regularly scheduled holiday of Christmas Day and New Year's day are on Fridays this year. Closure will not affect snow plowing or police operations. OPTIONS: RECOMMENDED ACTION OR MOTION: I move to authorize the closure of City Hall and CenterPlace, at noon Wednesday, November 25, 2020, to allow staff time to prepare for their Thanksgiving Holiday; to close City Hall and CenterPlace for the entire day on Thursday, December 24, 2020, and to close at noon Thursday, December 31, 2020; that this closure will affect only normal administrative functions of the City, however, all pre -planned events at CenterPlace will take place as scheduled. BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Mark Calhoun ATTACHMENTS CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 27, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Proposed 2020 Budget Amendment. GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law requires the Council to approve an ordinance that appropriates additional funds. PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2020 Budget when it was adopted on November 12, 2019. BACKGROUND: Since the initial adoption of the 2020 Budget on November 12, 2019, a number of events have transpired that necessitate a 2020 Budget amendment. The proposed budget amendments include: #001 - General Fund The total of both recurring and nonrecurring revenues reflect an increas of $1,146,900, which is comprised of: • $2,848,900 decrease in general sales tax collections due to the effects of the COVID-19 pandemic on the economy. • $128,600 decrease in public safety sales tax collections due to the effects of the COVID-19 pandemic on the economy. • $226,300 decrease in criminal justice sales tax collections due to the effects of the COVID- 19 pandemic on the economy. • $90,000 decrease in gambling tax collections due to the effects of the COVID-19 pandemic on the economy. • $539,700 decrease in parks and recreation revenues due to the effects of the COVID-19 pandemic on program operations. • $3,000 increase for a grant from the Department of Ecology to update the City's Shoreline Master Plan. • $25,000 increase for a CERB grant to complete an economic development study on the Appleway Trail. • $100,000 increase for a grant from the Department of Commerce to complete a Housing Action Plan. • $4,352,400 increase for the City's CARES Act allocation of Coronavirus Relief Funds passed through the Department of Commerce. • $500,000 increase for potential settlement funds related to the repairs on the City Hall Chambers east wall. Provide additional appropriations (expenditures) of $7,082,921 comprised of: • $33,300 increase in salaries and related payroll taxes and benefits in the City Manager Department and a corresponding decrease of $16,650 in salaries and related payroll taxes and benefits in the Engineering Department due to repurposing a vacant Engineer position to a new Housing and Homeless Services Coordinator position. The remaining difference was budgeted as personnel costs related to capital projects. The repurposing of this position has been a discussion topic during the 2021 Budget development process, and the amount proposed to be amended in the 2020 Budget represents approximately 3 months of expenditures for the new position. Page 1 of 6 • $274,489 increase in the Public Safety Department due to updated County contract costs. This includes a decrease of $523,241 in the district court, public defender, prosecutor, and detention services contracts, an increase of $1,047,730 in the law enforcement contract, and a decrease of $250,000 in the contingency. • $15,000 decrease in professional services for the Parks and Recreation Admin Division. There is a corresponding increase of $15,000 in the nonrecurring transfers out to the Parks Capital Projects Fund #309 for soil, turf and irrigation to finish a small strip of property adjacent to the CenterPlace West Lawn improvement project that was not originally included in the scope of the project. • $600,000 decrease to the Parks and Recreation Department representing in decreases in costs due to not being able to run various parks, recreations and aquatics programs throughout the year as well as having CenterPlace closed to the public due to limitations from the COVID-19 pandemic. • $5,000 increase for furniture for the new Housing and Homeless Services Coordinator position. • $103,303 increase to move the remainder of the budget for the generators at City Hall ($44,993) and the Precinct ($58,310) into 2020 to allow for residual installation costs that were not completed during 2019. This is not an increase in the overall cost. • $60,000 increase to replace the HVAC units at the Precinct. • $500,000 increase for estimated costs related to repairs for the City Hall Chamber east wall. • $3,000 increase for an update to the City's Shoreline Master Plan paid for through a grant from the Department of Ecology. • $25,000 increase for an economic development study on the Appleway Trail paid for by a CERB grant. • $100,000 increase to complete a Housing Action Plan paid for by a grant from the Department of Commerce. • $4,352,400 increase for COVID-19 related expenditures paid for through the City's allocation of CARES Act dollars passed through the State. • $350,200 increase in transfers out to the Street O&M Fund #101 to cover an increase in the estimated operating deficit caused by the decrease in fuel taxes from the effects of the COVID- 19 pandemic on the economy. • $500,000 to replenish the Winter Weather Reserve Fund #122 back to a fund balance of $500,000. The Street O&M Fund was over budget on snow removal expenditures in 2019 by about $578,000, of which $500,000 was reimbursed to Fund #101 from Fund #122. • $121,298 increase in transfers to the Parks Capital Projects Fund #309 for the Browns Park 2019 improvements. This increase is due to a change in the timing of the project. • $401,581 increase in transfers to the Parks Capital Projects Fund #309 for the CenterPlace west lawn improvements. Except for $15,000 that was discussed above as a decrease to the Parks and Recreation Admin Division, this does not constitute an increase in the cost of the project but rather a change in the timing of the costs to reflect the actual timing of the work. • $810,000 increase in transfers to the Parks Capital Projects Fund #309 for the CenterPlace roof replacement. • $75,000 increase in transfers to the Parks Capital Projects Fund #309 to cover increased costs for the Browns Park 2020 improvements due to receiving higher than anticipated bids. This is being covered by the large decrease in the Parks and Recreation operating budget for 2020 as discussed above. #101 — Paths & Trails Fund Revenues have a net change of $0; however, recurring revenues are estimated to decrease by $350,200 due to the effects of the COVID-19 pandemic on the economy. The decrease is comprised of $331,700 in motor vehicle fuel taxes and $18,500 in multimodal transportation revenues. The estimated deficit of $350,200 in operating activity caused by this decrease is then proposed to be covered by a transfer in from the General Fund in the same amount. Page 2 of 6 #104 — Hotel / Motel Tax — Tourism Facilities Fund Decrease revenues by $207,000 reflecting updated estimates of lodging taxes due to the effects of the COVID-19 pandemic on the economy. See additional discussion at the end of this RCA regarding comments from and recommendations made by the Lodging Tax Advisory Committee (LTAC) for the 2020 award year. #105 — Hotel / Motel Tax Fund Decrease revenues by $304,000 reflecting updated estimates of lodging taxes due to the effects of the COVID-19 pandemic on the economy. Decrease expenditures by $476,000 due to direction by the Council to first fund 2020 lodging tax grant awards, and then determine how much or whether to fund the approved transfer to Fund #104. See additional discussion at the end of this RCA regarding comments from and recommendations made by the Lodging Tax Advisory Committee (LTAC) for the 2020 award year. #106 — Solid Waste Fund Increase transfers out to the Pavement Preservation Fund #311 by $13,532 due to 2019 receipts of the road wear administration fee related to the Waste Management collection contract exceeding previous estimates. #108 — Affordable and Supportive Housing Sales Tax Fund Add estimated revenues of $144,750 for the new affordable and supportive housing sales tax. The City first began collecting this tax in May 2020. #122 — Winter Weather Reserve Fund Revenues are increased by $500,000 reflecting a transfer in from the General Fund #001 to replenish the fund balance to $500,000. The Street O&M Fund was over budget on snow removal expenditures in 2019 by about $578,000, of which $500,000 was reimbursed to Fund #101 from Fund #122. #301 — REET 1 Capital Projects Fund Increase expenditures by $603,424 due to changes in expected transfers out to the Street Capital Projects Fund #303 to reflect current estimates for various projects and the Railroad Grade Separation Projects Fund #314 for the Barker Grade Separation project. Grant proceeds are expected to be expended prior to City REET funds to the extent possible. #302 — REET 2 Capital Projects Fund Increase expenditures by $113,881 due to changes in the expected transfers out to the Street Capital Projects Fund #303 to reflect current estimates for various projects. #303 — Street Capital Projects Fund Revenues and expenditures are proposed to increase by $2,108,900 to reflect current estimates on a number of projects, including the Barker/I-90 interchange, various sections of widening of Barker Road, and construction of the extension of Garland Avenue. #309 — Park Capital Projects Fund This fund is being amended to reflect current estimates on a number of projects. Revenues are increased by $3,122,835 reflecting: • $1,634,083 increase in grant proceeds for the Evergreen to Sullivan segment of the Appleway Trail and the Browns Park 2020 improvements. Page 3 of 6 • $1,407,879 increase in transfers in from the General Fund for Browns Park 2019 improvements, phase two of improvements to the CenterPlace west lawn, and the replacement of the CenterPlace roof. See additional information above under the General Fund #001. • $111,873 increase in transfers in from the Capital Reserve Fund #312 for the Evergreen to Sullivan section of the Appleway Trail, frontage improvements at Balfour Park, and some preliminary engineering costs for phase one of improvements at Balfour Park. Expenditures increase by $3,266,100, including: • An increase of $1,604,376 for the Evergreen to Sullivan segment of the Appleway Trail due to construction on this project being moved to 2020 from 2019. • An increase of $116,298 for Browns Park 2019 improvements due to some work being performed in 2020. • An increase of $401,581 for phase two of improvements to the CenterPlace west lawn. See additional information above under the General Fund #001. • An increase of $810,000 for the replacement of the CenterPlace roof. • An increase of $59,850 for frontage improvements at Balfour Park. • An increase of $62,995 for Browns Park 2020 improvements. • And increase of $11,000 for preliminary engineering costs for phase one of improvements at Balfour Park. • $200,000 in transfers out of reserves to the Capital Reserve Fund #312 as part of the acquisition of WSDOT Flora park property. #310 — Civic Facilities Capital Projects Fund Expenditures are increased by $16,700 in transfers out to the Capital Reserve Fund #312. This amount reflects excess investment earnings that have accumulated in Fund #310. #311 — Pavement Preservation Fund Increase transfers in from the Solid Waste Fund #106 by $13,532 due to 2019 receipts of the road wear administration fee related to the Waste Management collection contract exceeding previous estimates. #312 — Capital Reserve Fund Revenues increase by $216,700 in transfers in from the Park Capital Projects Fund #309 for park land acquisition and the Civic Facilities Capital Projects Fund #310 representing accumulated investment earnings in that fund. See explanations under those funds for additional information. Increases expenditures/appropriations of $3,948,996 include: • Increase of $455,779 in transfers to the Street Capital Projects Fund #303 for widening sections of the Barker Road corridor. • Increases of $1,211,436 in transfers to the Street Capital Projects Fund #303 for construction of Garland Avenue. • Increases of $111,873 in transfers out to the Parks Capital Projects Fund #309 for the Evergreen to Sullivan section of the Appleway Trail, Balfour Park frontage improvements, and preliminary engineering on phase one of improvements to Balfour Park. • $2,091,600 for the purchase of the WSDOT Flora park property. #314 — Railroad Grade Separation Projects Fund Revenues decrease by $8,384,098, comprised of: • Decrease of $9,282,373 in grant proceeds to reflect current estimates on the grade separation projects. • Increases of $819,967 in transfers in from the REET 1 Capital Projects Fund #301 for the Barker Road grade separation project. Page 4 of 6 • Increase of $78,308 in transfers in from the Capital Reserve Fund #312 for the Pines Road grade separation project. Expenditures decrease by $8,256,816, comprised of: • Decrease of $8,069,316 due to updated estimates for the Barker Road grade separation project. • Decrease of $262,500 due to updated estimates for the Pines Road grade separation project. • Increase of $75,000 for preliminary engineering for the Sullivan Road interchange project. #403 — Aquifer Protection Area Fund Revenues increase by $97,700 in grant proceeds related to updated estimates on construction projects. Provide additional appropriations (expenditures) of $633,571 including updated estimates on construction projects such as the Regional Decant Facility canopy, the Barker Homes local access streets project, and various pavement preservation projects with aquifer protection updates. The 2020 Budget amendment reflects the changes noted above and will affect 16 funds resulting in total revenue decreases of $1,543,781 and expenditure increases of $9,055,209. Revenue Expenditure Fund Fund Increase Increase No. Name (Decrease) (Decrease) 001 General Fund 1,146,900 101 Street O&M Fund 0 104 HotelMotel Tax- Tourism Facilities Fund (207,000) 105 HotelMotel Tax Fund (304,000) 106 Solid Waste Fund 0 108 Affordable & Supportive Housing Sales Tax F 144,750 122 Winter Weather Reserve Fund 500,000 301 REET 1 Capital Projects Fund 0 302 REET 2 Capital Projects Fund 0 303 Street Capital Projects Fund 2,108,900 309 Parks Capital Projects Fund 3,122,835 310 Civic Facilities Capital Projects Fund 0 311 Pavement Preservation Fund 13,532 312 Capital Reserve Fund 216,700 314 Railroad Grade Separation Fund (8,384,098) 403 Aquifer Protection Area Fund 97,700 7,082,921 0 0 (476,000) 13,532 0 0 603,424 113,881 2,108,900 3,266,100 16,700 0 3,948,996 (8,256,816) 633,571 (1,543,781) 9,055,209 The 2020 Budget amendment also includes one change to the Employee Position Classification Monthly Salary Schedule in order to add a Housing and Homeless Services Coordinator position. 2020 Lodging Tax Grant Awards and LTAC Comments At the May 5, 2020 meeting, Council reached consensus that it wished to first fund the grant awards and then transfer any remaining revenues up to $450,000 to Fund #104 if possible. Staff has determined that the Council recommendation to fund the grant awards but not the previously approved transfer constitutes a change in the use of revenue as described under RCW 67.28.1817, which states that the change must be submitted to the LTAC for review and comment 45 days prior to final action by City Council. Specifically, the LTAC should provide comments that "include an analysis of the extent to which the proposal will accommodate activities for tourists or Page 5 of 6 increase tourism, and the extent to which the proposal will affect the long-term stability of the [lodging tax fund]." This communication of the change to the LTAC occurred October 15, 2020 at the annual LTAC meeting regarding the 2021 awards. At that meeting, the LTAC passed a motion recommending to Council that no transfer to Fund #104 be done in 2020. Instead, the Committee recommended that after all the grant awards are paid out for 2020 and 2021 any remaining balance available be transferred to Fund #104 in 2021 so that the ending fund balance is approximately $165,000 at the end of 2021 in Fund #105. This recommendation is currently reflected in the 2020 Budget amendment and 2021 preliminary budget as of October 27, 2020. There is also an attachment to the RCA showing the expected amounts in Fund #105. Staff will provide the minutes of the October 15th LTAC meeting at a later date. Council will take formal action on this issue by adopting the 2020 Budget Amendment, which was scheduled to occur on November 24, 2020. However, due to the 45 day requirement in RCW 67.28.1817, Council is now scheduled to adopt the 2020 Budget Amendment on December 8, 2020. OPTIONS: Future options are to accept the proposed amendments in whole or in -part. RECOMMENDED ACTION OR MOTION: Staff seek Council consensus to move forward with amendments to the 2020 Budget as presented. If approved, we anticipate the following calendar of events leading to Council approval of the amending ordinance. • November 10, 2020 — Public hearing on the 2020 Budget Amendment. • November 10, 2020 — First reading of Ordinance #20-021 amending the 2020 Budget. • December 8, 2020 — Second reading of Ordinance #20-021 amending the 2020 Budget. BUDGET/FINANCIAL IMPACTS: Once approved, this action amends the estimated revenues and appropriations for the 2020 Budget that was adopted on November 12, 2019. There are adequate funds available to pay for these amendments. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Fund level line -item detail of revenues and expenditures. • Fund summaries for all funds affected by the proposed budget amendment. • Proposed amended Employee Position Classification Monthly Salary Schedule. • Hotel/Motel Tax Fund #105 — Revenue and Expenditure History for 2016 through 2019 and Budget for 2020 and 2021 Page 6 of 6 CITY OF SPOKANE VALLEY, WA 2020 Budget - Amendment #1 Line Item Detail 10/27/2020 Account Account Initial Amended Description Number Description 1 Justification Budget Amendment Budget #001 - General Fund Recurring Revenues Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice Gambling Taxes Parks & Recreation Revenues 001.000.000.313.11.00 001.000.000.313.15.00 001.000.000.313.71.00 001.000.000.316.8x.00 001.076.xxx.3xx.xx.xx Recurring Expenditures Salaries & Wages - City Manager 001.013.000.513.10.10.00 Payroll Taxes & Benefits - City Mngr 001.013.000.513.10.2x.00 Misc/Contingency - Public Safety District Court - Public Safety Public Defender - Public Safety Prosecutor - Public Safety Law Enforcement - Public Safety Detention Services - Public Safety Salaries & Wages - Engineering 001. 016.000.521.20,49.06 001.016.000.512.50.46.52 001.016.000.515.31.46.51 001.016.000.515.31.46.52 001.016.000.521.20.46.51 001.016.000.523.60.46.52 001.040.041.543.10.10.00 Payroll Taxes & Benefits - Engineering 001.040.041.543.10.2x.00 Professional Services - P&R Admin 001.076.000.576.80.41.05 Temp/Seasonal Wages - P&R Recreatic 001.076.301.571.10.10.01 Professional Services - P&R Recreation 001.076.301.571.10.41.05 Misc Services - P&R Recreation 001.076.301.571.10.49.06 Professional Services - P&R Aquatics 001.076.302.576.20.41.05 Electricity - P&R Aquatics 001.076.302.576.20.47.01 - Estimated decrease due to COVID-19 pandemic - Estimated decrease due to COVID-19 pandemic - Estimated decrease due to COVID-19 pandemic - Estimated decrease due to COVID-19 pandemic - Estimated decrease due to COVID-19 pandemic Total recurring revenues - Repurpose position for Housing & Homeless Services Coordinator - Repurpose position for Housing & Homeless Services Coordinator - Updated estimates on public safety contracts - Updated estimates on public safety contracts - Updated estimates on public safety contracts - Updated estimates on public safety contracts - Updated estimates on public safety contracts - Updated estimates on public safety contracts - Repurpose position for Housing & Homeless Services Coordinator - Repurpose position for Housing & Homeless Services Coordinator - Reduction to help pay for additional costs on the CenterPlace West Lawn project - Reduction due to COVID-19 pandemic - Reduction due to COVID-19 pandemic - Reduction due to COVID-19 pandemic - Reduction due to COVID-19 pandemic - Reduction due to COVID-19 pandemic 24,632,900 1,162, 600 2,052,300 366,000 659,200 (2,848,900) (128, 600) (226, 300) (90, 000) (539,700) (3,833,500) 21, 784, 000 1,034,000 1,826,000 276,000 119,500 647,049 21,588 668,637 273,343 500,000 950,000 805,941 487,882 21,170,371 1,467,189 11,712 (250,000) (30, 731) (65, 734) (104,713) 1,047,730 (322, 063) 285,055 250,000 919,269 740,207 383,169 22,218,101 1,145,126 792,082 (10,794) 781,288 353,889 (5,856) 348,033 35,000 (15,000) 20,000 79,721 (50,000) 29,721 37,000 (18, 000) 19,000 28,900 (15,000) 13,900 430,000 (354,000) 76,000 25,000 (15,000) 10,000 Page 1 of 8 CITY OF SPOKANE VALLEY, WA 2020 Budget - Amendment #1 Line Item Detail 10/27/2020 Account Description Account Number Description / Justification _ Initial Budget Amendment Amended Budget #001 - General Fund, continued Recurring Expenditures, continued Temp/Seasonal Wages - P&R CenterPk 001.076.305.575.50.10.01 Linens - P&R CenterPlace Advertising - P&R CenterPlace Electricity- P&R CenterPlace 001.076.305.575.50.31.04 001.076.305.575.50,41.17 001.076.305.575.50.47.01 Nonrecurring Revenues Grant Proceeds Settlement Proceeds 001.040.324.334.03.10 001.040.312.334.04.20 0 01.040.319 , 33 4.04.20 001.090.099.333.21.01 001.033.099.369.40.00 Nonrecurring Expenditures Furniture & Equipment Heavy Duty Machinery & Equipment Professional Services Professional Services Professional Services Professional Services Heavy Duty Machinery & Equipment COVED-19 related expenditures Transfer out - #101 Transfer out - #122 Transfer out - #309 Transfer out - #309 001.013.099.594.13.64.01 001.016.099.594.21.64.05 001.016.099.594.21.64.05 001.033.099.518.30.41.05 001.040.324.558.60.41.05 001.040.312.558.60.41.05 001.040.334.558.60.41.05 001.090.099.594.18.64.05 001.090.099.518.xx.xx.xx 001.090.099.597,10.00.10 001.090.099.597,12.00.20 001.090.099. 597.30. 00. 90 001.090.099.597.30.00.90 - Reduction due to COVED-19 pandemic - Reduction due to COVED-19 pandemic - Reduction due to COVED-19 pandemic - Reduction due to COVED-19 pandemic Total recurring expenditures - Grant for update to Shoreline Master Plan - Grant for Appleway Trail economic dev study - Grant for Housing Action Plan - Allocation of CARES Act funding - Potential settlement amounts for repairs to City Hall Chambers east wall Total nonrecurring revenues - Furniture for Housing & Homeless Services Coordinator - Remainder of budget for Precinct Generator - Replace HVAC units at Precinct - Costs related to Council Chamber wall repairs - Shoreline Master Plan update - Appleway Trail economic development study - Housing Action Plan study - Remainder of budget for City Hall Generator - COVED-19 related expenditures - Transfer to the Street Fund to cover estimated operating deficit in 2020 - Replenish winter weather reserve - Browns Park 2019 improvements - costs moved from prior year due to delays in construction - CenterPlace west lawn improvements - costs moved from prior year due to project timing 95,167 (70,000) 29,050 (18,000) 60,000 (45,000) 99,000 (15,000) (323, 861) 25,167 11,050 15,000 84,000 70,000 3,000 25,000 100,000 4,352,400 4,550,400 0 500,000 500,000 4,980,400 0 5,000 5,000 0 58,310 60,000 118,310 0 500,000 500,000 0 3,000 3,000 0 25,000 25,000 0 100,000 100,000 0 44,993 44,993 0 4,352,400 4,352,400 0 350,200 350,200 0 500,000 500,000 0 121,298 121,298 1,500,000 401,581 1,901,581 Page 2 of 8 CITY OF SPOKANE VALLEY, WA 2020 Budget - Amendment #1 Line Item Detail 10/27/2020 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #001 - General Fund, continued Nonrecurring Expenditures, continued Transfer out - #3D9 Transfer out - #309 001.090.099.597.30.00.90 - CenterPlace roof replacement 001.090.099.597.30.00.90 - Browns Park 2020 improvements - increase due to high bids received Total nonrecurring expenditures #101 - Street O&M Fund Revenues Motor Vehicle Fuel Tax Multimodal Transportation Revenue Transfer in - #001 101.042.0 0 0.33 6.0 0.87 101.042.000.336.00.71 101.042.000.397.00.10 #104 - Hotel/Motel Tax- Tourism Facilities Fund Revenues Hotel/Motel Tax 0 810,000 810,000 0 75,000 7,406, 782 Total of all General Fund revenues Total of all General Fund expenditures 1,146, 900 7,082,921 - Estimated decrease due to COVID-19 pandemic - Estimated decrease due to COVID-19 pandemic - Transfer in from the General Fund to cover estimated operating deficit Total revenues 104.000.000.313.31.01 - Estimated decrease due to COVID-19 pandemic 2,046,700 131,500 0 (331,700) (18,500) 350,200 0 75,000 1,715,000 113,000 350,200 420,000 (207,000) 213,000 Total revenues (207,000) Page 3 of 8 CITY OF SPOKANE VALLEY, WA 2020 Budget - Amendment #1 Line Item Detail 10/27/2020 Account Description Account Number Description 1 Justification Initial Budget Amendment Amended Budget #105 - Hotel/Motel Tax Fund Revenues Hotel/Motel Tax Expenditures Tourism Promotion 105.105.000.313.31.00 - Estimated decrease due to COVID-19 pandemic Total revenues 105.105.000.557.30.41.00 - Decrease in spending due to COVID-19 #106 - Solid Waste Fund Expenditures Transfer out - #311 Total expenditures 106.000.000.597.31.00.10 - 2019 road wear fee in excess of estimates #108 - Affordable & Supportive Housing Sales Tax Fund 650,000 (304,000) 346,000 (304, 000) 795,000 (476,000) 319,000 (476, 000) 1,500,000 13,532 1,513,532 Total expenditures 13532; Revenues Affordable & Supportive Housing Sales 108.000.000.313.27.00 - Estimated collections of the new affordable & Tax supportive housing sales tax for 2020 #122 - Winter Weather Reserve Fund Revenues Transfer in - #001 0 144,750 144,750 Total revenues 144,750 122.122.000.397,00.10 - Replenish Winter Weather Reserve 0 500,000 500,000 #301 - REET 1 Capital Projects Fund Expenditures Transfer out-#303 Transfer out - #314 Total revenues 500,000 301.000.000.597.30.00.30 - Updated construction project estimates 301.000.000.597.31.00.40 - Updated construction project estimates 1,089,148 (216,543) 872,605 49,041 819,967 869,008 Total expenditures 603,424 Page 4of8 CITY OF SPOKANE VALLEY, WA 2020 Budget - Amendment #1 Line Item Detail 10/27/2020 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #302 - REET 2 Capital Projects Fund Expenditures Transfer out - #303 302.000.000.597.30.00.30 - Updated construction project estimates #303 - Street Capital Projects Fund Revenues Grant Proceeds Developer Fees Transfer in - #301 Transfer in - #302 Transfer in - #312 Transfer in - #312 Expenditures Sullivan/Wellesley Intersection N. Sullivan Corridor ITS Project Mission Ave. Sidewalk Barker/1-90 Interchange Barker Rd - Euclid to River Barker Rd - Euclid to Garland Indiana Pres - Evergreen to Sullivan Garland Ave Construction Park & Mission Intersection lmprov Sullivan Rd Overcrossing UP Deck Barker/UP Crossing Park Rd Reconstruction (Repay Grant) 303.000. ooc330.00.00 303.000.xxx.367.12.01 303.000.xxx.397.30.10 303.000.xxx.397.30.20 303.000.xxx. 397.31.20 303.000.xxx. 397.31.20 Total expenditures - Updated construction project estimates - Garland Ave Construction - Updated construction project estimates - Updated construction project estimates - Barker Rd Corridor - Garland Ave Construction Total revenues 303.000.249.595. ocxx.xx - 2020 Construction Costs 303.00D.259.595.xx.xx.xx - 2020 Construction Costs 303.000267,595.xx.xx.xx - 2020 Construction Costs 303.000.273.595.xx.xx.xx - 2020 Construction Costs 303.000.275.595.xx.xx.xx - 2020 Construction Costs 303.000.276.595.xx.xx.xx - 2020 Construction Costs 303.000.285.595.xx.xx.xx - 2020 Construction Costs 303.000.295.595.x x.xx.xx - 2020 Construction Costs 303.000.301.595ioc o .xx - 2020 Construction Costs 303.000.310.595.xx.xx.xx - 2020 Construction Costs 303.000.313.595.)x.xx.xx - 2020 Construction Costs 303.000.069.595. 000 .xx - Done in 2019 404,318 113,881 518,199 113,881 6,596,718 (656, 213) 5,940,505 110,499 1,200,580 1,311,059 1,089,148 (216,543) 872,605 404,318 113,881 518,199 39,512 455,779 495,291 75,000 1, 211,436 1,286,436 2,108, 900 100,000 50,000 150,000 810,232 111,117 921,349 19,852 116,223 136,075 90,000 478,655 568,655 3,729,143 (1,750,748) 1,978,395 0 380,269 380,269 300,000 54,060 354,060 150,000 2,342,371 2,492,371 0 152,992 152,992 0 337,625 337,625 0 121,500 121,500 285,164 (285,164) 0 Total expenditures 2,108,900 Page 5 of 8 CITY OF SPOKANE VALLEY, WA 2020 Budget - Amendment #1 Line Item Detail 10/27/2020 Account Description Account Number ❑escription / Justification Initial Budget Amendment Amended Budget #309 - Park Capital Projects Fund Revenues Grant Proceeds Transfer in - #001 Transfer in - #312 Expenditures Appleway Trail - Evergreen to Sullivan Browns Park Improvements 2019 CenterPlace West Lawn Improvements CenterPlace Roof Replacements Balfour Park Frontage Improvements Browns Park Improvements 2020 Balfour Park - Phase 1 Transfer out - #312 309.000. xxx.330.00.00 309.000. xxx.397.00.10 309.000. xxx.397.31.20 309.000.268.595.xx.x;c.xx 309.000.296.595aoc. xx.>oc 309.000.304.595.xx. xx.>oc 309.000.305.595.xx.xx.xx 309.000.314.595. ocxx.x( 309.000.315.595.xx.xx.xx 309.000.316.595.)c xx. o 309.000.000.597.31.00.20 #310 - Civic Facilities Capital Projects Fund Expenditures Transfer out -#312 - Appleway Trail and Browns Park 2020 - Browns Park 2019, CP West Lawn, CP roof - Balfour Park frontage Improvements Total revenues - 2020 Construction Costs - 2020 Construction Costs - 2020 Construction Costs - 2020 Construction Costs - 2020 Construction Costs - 2020 Construction Costs - 2020 Construction Costs - Park land acquisition Total expenditures 310.000.000.597.31.00.20 - Excess interest income #311 - Pavement Preservation Fund Revenues Transfer in - #106 Total expenditures 311.000.000.397.10.60 - 2019 road wear fee in excess of estimates 2,500 1,603,083 1,605,583 1,660,000 1,407,879 3,067,879 7,500 111,873 119,373 3,122, 835 5,000 1,604,376 1,609, 376 5,000 116,298 121,298 1,500,000 401,581 1,901,581 0 810,000 810,000 0 59,850 59,850 0 62,995 62,995 0 11,000 11,000 0 200,000 200,000 3,266,100 0 16,700 16,700 16,700 1,500, 000 13,532 1,513,532 Total revenues 13,532 Page 6 of 8 CITY OF SPOKANE VALLEY, WA 2020 Budget - Amendment #1 Line Item Detail 10/27/2020 Account Description Account Number Description 1 Justification initial Budget Amendment Amended Budget #312 - Capital Reserve Fund Revenues Transfer in - #309 Transfer in -#310 Expenditures Transfer out - #303 Transfer out - #303 Transfer out -#309 Transfer out - #309 Transfer out - #309 Transfer out - #314 Transfer out - #314 Park Land Acquisition 312.000.000.397.30.90 312. 000. 000.397.31.00 - Park land acquisition - Excess interest income Total revenues 0 200,000 200,000 0 16,700 16,700 216,700 312.000.000.597.30,00.30 - Barker Rd Corridor 39,512 455,779 495,291 312.000.000.597.30.00.30 - Garland Ave Construction 75,000 1,211,436 1,286,436 312.000.000.597.30.00.90 - Appleway Trail - Evergreen to Sullivan 7,500 41,023 48,523 312.000.000.597.30.00.90 - Balfour Park frontage improvements 0 59,850 59,850 312.000.000.597.30.00.90 - Balfour Park improvements - Phase 1 0 11,000 11,000 312.000.000.597.31.00.40 - Pines Rd Overpass 64,192 3,308 67.500 312.000.000.597.31.00.40 - Sullivan Rd Interchange 0 75,000 75,000 312.000.000.594.76.61.00 - WSDOT Flora Park Property 0 2,091,600 2,091,600 #314 - Railroad Grade Separation Projects Fund Revenues Grant Proceeds Transfer in - #301 Transfer in - #312 Total expenditures 3,948,996 314.000.xxx.330.00.00 - Updated construction project estimates 12,808,751 (9,282,373) 3,526,378 314.000.143.397.30.10 - Barker Rd Grade Separation Project 49,041 819,967 869,008 314.000.223.397.31.20 - Pines Rd Underpass 64,192 78,308 142,500 Total revenues (8,384,098) Expenditures Barker BNSF Grade Separation 314.000.143.595.xx.xx_xx - 2020 Construction Costs 11,475,292 (8,069,316) 3,405,976 Pines Rd Underpass 314.000.223.595.xx.xx.xx - 2020 Construction Costs 1,562,500 (262,500) 1,300,000 Sullivan Rd Interchange 314.000.311.595_xx.xx.xx - 2020 Construction Costs - PE 0 75,000 75,000 Total expenditures (8.256,8161. Page 7 of 8 CITY OF SPOKANE VALLEY, WA 2020 Budget - Amendment #1 Line Item Detail 10/27/2020 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #403 - Aquifer Protection Area Fund Revenues Grant Proceeds Expenditures Capital Projects 403.000.xxx.374.03.80 - Updated construction project estimates Total revenues 403.000.xxx.595.40.63.00 - 2020 Construction Costs Total expenditures Totals Across all Funds 349,000 97,700 446,700 97,700 500.000 633,571 1,133,571 633,571 Total revenues Total expenditures (1,543,781) 9,055,209 Page 8 of 8 CITY OF SPOKANE VALLEY, WA 2020 Budget Amendment 2020 As Adopted Proposed Amendment As Amended #001 - GENERAL FUND RECURRING ACTIVITY Revenues Property Tax 12,432,400 0 12,432,400 Sales Tax 24,632,900 (2,848,900) 21,784,000 Sales Tax - Public Safety 1,162,600 (128,600) 1,034,000 Sales Tax - Criminal Justice 2,052,300 (226,300) 1,826,000 Gambling Tax and Leasehold Excise Tax 384,000 (90,000) 294,000 Franchise Fees/Business Registration 1,220,000 0 1,220,000 State Shared Revenues 1,688,200 0 1,688,200 Fines and Forfeitures/Public Safety 1,077,700 0 1,077,700 Community and Public Works 2,129,800 0 2,129,800 Recreation Program Revenues 659,200 (539,700) 119,500 Miscellaneous Department Revenue 21,000 0 21,000 Miscellaneous & Investment Interest 791,700 0 791,700 Transfers in - #105 (h/rn tax-CP advertising) 30,000 0 30,000 Total Recurring Revenues 48,281,800 (3,833,500) 44,448,300 Expenditures City Council 622,187 0 622,187 City Manager 997,882 33,300 1,031,182 City Attorney 707,942 0 707,942 Public Safety 26,599,214 274,489 26,873,703 Deputy City Manager 277,187 0 277,187 Finance / IT 1,478,523 0 1,478,523 Human Resources 313,316 0 313,316 City Hall Operations and Maintenance 296,270 0 296,270 Community & Public Works - Engineering 1,971,731 (16,650) 1,955,081 Community & Public Works - Economic Dev 1,119,829 0 1,119,829 Community & Public Works - Building & Planning 2,420,414 0 2,420,414 Parks & Rec - Administration 352,227 (15,000) 337,227 Parks & Rec - Maintenance 917,500 0 917,500 Parks & Rec - Recreation 325,921 (83,000) 242,921 Parks & Rec - Aquatics 501,853 (369,000) 132,853 Parks & Rec - Senior Center 43,447 0 43,447 Parks & Rec - CenterPlace 965,359 (148,000) 817,359 General Government 1,321,111 0 1,321,111 Transfers out - #204 (2016 LTGO debt service) 401,450 0 401,450 Transfers out - #309 (park capital projects) 160,000 0 160,000 Transfers out - #311 (pavement preservation) 982,023 0 982,023 Transfers out - #501 (CenterPlace kitchen reserve) 36,600 0 36,600 Transfers out - #502 (insurance premium) 410,000 0 410,000 Total Recurring Expenditures 43,221,986 (323,861) 42,898,125 Recurring Revenues Over (Under) Recurring Expenditures 5,059,814 (3,509,639) 1,550,175 10/27/2020 Page 1 of 10 CITY OF SPOKANE VALLEY, WA 2020 Budget Amendment #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Revenues Grant Proceeds Reimbursement of chamber wall repairs Miscellaneous Total Nonrecurring Revenues Expenditures General Government - IT capital replacements City Manager (office furniture for Housing Sery emplo Public Safety (full facility generator) Public Safety (carpet & workstation replacement) Public Safety (replace HVAC units at Precinct) Public Safety (replace handguns) Public Safety (radar trailer) Public Safety (Precinct access control gate) Public Safety (Precinct fire panel replacement) City Hall chamber east wall repairs Economic Dev (Ecology SMP Update) Economic Dev (CERB Appleway Trail Study) Economic Dev (Commerce Housing Action Plan) Building (equipment for new Code Enf. Officer) Parks & Rec (carpet at CenterPlace) General Government (City Hall generator) COVID-19 related expenditures Transfers out - #101 (Street Fund operations) Transfers out - #122 (replenish reserve) Transfers out - #309 (Browns Park 2019 tmpr) Transfers out - #309 (CenterPlace west lawn) Transfers out - #309 (CenterPlace roof repairs) Transfers out - #309 (Browns Park 2020 lmpr) Transfers out - #501 (new Code Enf. Vehicle) Total Nonrecurring Expenditures Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance Fund balance as a percent of recurring expenditures 2020 As Adopted Proposed Amendment As Amended 70,000 0 0 4,480,400 500,000 0 4,550,400 500,000 0 70,000 4,980,400 5,050,400 190,000 0 0 15,000 0 0 0 0 0 0 0 0 0 13,700 9,500 0 0 0 0 0 1,500,000 0 0 30,000 0 5,000 58,310 0 60,000 0 0 0 0 500,000 3,000 25,000 100,000 0 0 44,993 4,352,400 350,200 500,000 121,298 401,581 810,000 75,000 0 190,000 5,000 58,310 15,000 60,000 0 0 0 0 500,000 3,000 25,000 100,000 13,700 9,500 44,993 4,352,400 350,200 500,000 121,298 1,901,581 810,000 75,000 30,000 1,758,200 7,406, 782 9,164, 982 (1,688,200) 3,371,614 37,427,218 40,798,832 (2,426,382) (4,114,582) (5,936,021) 94.39% (2,564,407) 37,427,218 34,862,811 81.27%' 10/27/2020 Page 2 of 10 CITY OF SPOKANE VALLEY, WA 2020 Budget Amendment SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Revenues Utility Tax Motor Vehicle Fuel (Gas) Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Miscellaneous 2020 As Adopted Proposed 1 Amendment As Amended 1,521,000 0 1,521,000 2,046,700 (331,700) 1,715,000 131,500 (18,500) 113,000 70,000 0 70,000 17,000 0 17,000 10,000 0 10,000 Total Recurring Revenues 3,796,200 (350,200) 3,446,000 Expenditures Wages / Benefits / Payroll Taxes 1,059,613 0 1,059,613 Supplies 146,050 0 146,050 Services & Charges 2,426,467 0 2,426,467 Snow Operations 543,776 0 543,776 Intergovernmental Payments 922,000 0 922,000 Vehicle rentals - #501 (non -plow vehicle rental) 14,500 0 14,500 Vehicle rentals - #501 (plow replace.) 48,500 0 48,500 Total Recurring Expenditures 5,160,906 0 5,160,906 Recurring Revenues Over (Under) Recurring Expenditures NONRECURRING ACTIVITY (1,364,706) (350,200) (1,714,906) Revenues Transfers in -#001 0 350,200 350,200 Transfers in -#312 1,364,706 0 1,364,706 Total Nonrecurring Revenues Expenditures Spare traffic signal equipment Total Nonrecurring Expenditures Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning fund balance Ending fund balance 1,364,706 350,200 1,714,906 0 0 0 0 0 0 1,364,706 350,200 1,714,906 0 556,265 0 0 556,265 556,265 556,265 10/27/2020 Page 3 of 10 CITY OF SPOKANE VALLEY, WA 2020 Budget Amendment 2020 As Adopted Proposed Amendment As Amended SPECIAL REVENUE FUNDS - continued #104 - HOTEL / MOTEL TAX - TOURISM FACILITIES FUND Revenues Hotel/Motel Tax Investment Interest Transfers in - #105 Total revenues Expenditures Capital Outlay Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 420,000 (207,000) 213,000 24,000 0 24,000 0 0 0 444,000 (207,000) 237,000 0 0 0 0 0 0 444,000 2,690,945 237,000 2,690,945 3,134, 945 2,927,945 #105 - HOTEL 1 MOTEL TAX FUND Revenues Hotel/Motel Tax 650,000 (304,000) 346,000 Investment Interest 6,000 0 6,000 Total revenues 656,000 (304,000) 352,000 Expenditures Transfers out - #001 30,000 0 30,000 Transfers out - #104 0 0 0 Tourism Promotion 795,000 (476,000) 319,000 Total expenditures 825,000 (476,000) 349,000 Revenues over (under) expenditures Beginning fund balance Ending fund balance (169,000) 518,240 3,000 518,240 349,240 521,240 #106 - SOLID WASTE FUND Revenues Solid Waste Administrative Fee 225,000 0 225,000 Solid Waste Road Wear Fee 1,500,000 0 1,500,000 Investment. Interest 12,000 0 12,000 Total revenues 1,737,000 0 1,737,000 Expenditures Education/Contract Admin 237,000 0 237,000 Transfers out - #311 1,500,000 13,532 1,513,532 Total expenditures 1,737,000 13,532 1,750,532 Revenues over (under) expenditures 0 (13,532) Beginning fund balance 540,182 540,182 Ending fund balance 540,182 526,650 10/27/2020 Page 4 of 10 CITY OF SPOKANE VALLEY, WA 2020 Budget Amendment 2020 As Adopted Proposed Amendment As Amended SPECIAL REVENUE FUNDS - continued #108 - AFFORDABLE & SUPPORTIVE HOUSING SALES TAX FUND Revenues Affordable & Supportive Housing Sales Tax Investment Interest Total revenues Expenditures Professional Services Total expenditures 0 0 144,750 144,750 0 0 0 144,750 144,750 0 0 0 0 0 0 Revenues over (under) expenditures 0 Beginning fund balance 0 Ending fund balance 0 144,750 0 144,750 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 5,400 0 5,400 Transfers in - #001 0 500,000 500,000 Total revenues 5,400 500,000 505,400 Expenditures Street maintenance expenditures 500,000 0 500,000 Transfers out - #101 0 0 0 Total expenditures 500,000 0 500,000 Revenues over (under) expenditures Beginning fund balance Ending fund balance (494,600) 23,336 5,400 23,336 (471,264) 28,736 10/27/2020 Page 5 of 10 CITY OF SPOKANE VALLEY, WA 2020 Budget Amendment CAPITAL PROJECTS FUNDS #301 - REET 1 CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues 2020 As Adopted Proposed Amendment As Amended 1,000,000 35,000 0 1,000,000 0 35,000 1,035,000 0 1,035,000 Expenditures Transfers out - #204 80,375 0 80,375 Transfers out - #303 1,089,148 (216,543) 872,605 Transfers out - #311 (pavement preservation) 772,639 0 772,639 Transfers out - #314 (Barker Grade Separation) 49,041 819,967 869,008 Total expenditures 1,991,203 603,424 2,594,627 Revenues over (under) expenditures (956,203) (1,559,627) Beginning fund balance 2,798,194 2,798,194 Ending fund balance 1,841,991 1,238,567 #302 - REET 2 CAPITAL PROJECTS FUND Revenues REET 2 - Taxes 1,000,000 0 1,000,000 Investment Interest 35,000 0 35,000 Total revenues 1,035,000 0 1,035,000 Expenditures Transfers out - #204 80,375 0 80,375 Transfers out - #303 404,318 113,881 518,199 Transfers out - #311 (pavement preservation) 772,638 0 772,638 Transfers out - #314 0 0 0 Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 1,257,331 (222,331) 4,391,870 113,881 1,371,212 (336,212) 4,391,870 4,169,539 4,055,658 10/27/2020 Page 6 of 10 CITY OF SPOKANE VALLEY, WA 2020 Budget Amendment 2020 As Adopted Proposed Amendment As Amended CAPITAL PROJECTS FUNDS - continued #303 - STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 6,596,718 (656,213) 5,940,505 Developer 110,499 1,200,560 1,311,059 Transfers in - ##301 1,089,148 (216,543) 872,605 Transfers in - #302 404,318 113,881 518,199 Transfers in -#312 Barker Corridor 39,512 455,779 495,291 Transfers in - ##312 Garland Ave 75,000 1,211,436 1,286,436 Total revenues 8,315,195 2,108,900 10,424,095 Expenditures 205 Sprague/Barker Intersections Improvement 195,499 0 195,499 249 Sullivan/Wellesley Intersection 100,000 50,000 150,000 259 N. Sullivan Corridor ITS Project 810,232 111,117 921,349 267 Mission Ave Sidewalk 19,852 116,223 136,075 273 Barker/I-90 Interchange 90,000 478,655 568,655 275 Barker Rd Widening - River to Euclid 3,729,143 (1,750,748) 1,978,395 276 Barker Rd Widening - Euclid to Garland 0 380,269 380,269 285 Indiana Ave Pres - Evergreen to Sullivan 300,000 54,060 354,060 291 Adams Sidewalk Infill 444,645 0 444,645 293 2018 CSS Citywide Reflective Signal BP 99,000 0 99,000 294 Citywide Reflective Signal Post Panels 47,775 0 47,775 295 Garland Ave Construction 150,000 2,342,371 2,492,371 299 Argonne Rd Concrete Pvmt Indiana to Mont 32,000 0 32,000 300 Pines and Mission Intersection Improvement 516,000 0 516,000 301 Park and Mission Intersection Improvements 0 152,992 152,992 302 Ella Sidewalk - Broadway to Alki 371,760 0 371,760 303 S. Conklin Sidewalk 124,125 0 124,125 310 Sullivan Rd Overcrossing UP RR Deck Repl 0 337,625 337,625 313 Barker Rd/Union Pacific Crossing 0 121,500 121,500 318 Wilbur Sidewalk - Boone to Mission 0 0 0 320 Sullivan Preservation - Sprague to 8th 0 0 0 069 Park Rd Reconstruction #2 (Repay Grant Funds) 285,164 (285,164) 0 Contingency 1,000,000 0 1,000,000 Total expenditures 8,315,195 2,108,900 10,424,095 Revenues over (under) expenditures 0 0 Beginning fund balance 67,402 67,402 Ending fund balance 67,402 67,402 10/27/2020 Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades that the were hid with the pavement preservation work. Page 7 of 10 CITY OF SPOKANE VALLEY, WA 2020 Budget Amendment CAPITAL PROJECTS FUNDS - continued #309 - PARK CAPITAL PROJECTS FUND Revenues Grant Proceeds Transfers in - #001 Transfers in - #312 Total revenues 2020 As Adopted Proposed Amendment As Amended 2,500 1,660,000 7,500 1,603,083 1,407,879 111,873 1,605,583 3,067,879 119,373 1,670,000 3,122,835 4,792,835 Expenditures 268 Appleway Trail (Evergreen to Sullivan) 5,000 1,604,376 1,609,376 296 Browns Park improvements 2019 5,000 116,298 121,298 304 CenterPlace west lawn improvements - Ph. 2 1,500,000 401,581 1,901,581 305 CenterPlace roof repairs 0 810,000 810,000 314 Balfour Park frontage improvements 0 59,850 59,850 315 Browns Park improvements 2020 0 62,995 62,995 316 Balfour Park improvements - Ph 1 0 11,000 11,000 Install stage fill speakers Great Room 0 0 0 Repair failed pixels Great Room 0 0 0 Reprogram Great Room AN System 0 0 0 Repair/replace siding at Mirabeau restroom 0 0 0 Transfers out - #312 (park land acquisition) 0 200,000 200,000 Total expenditures 1,510,000 3,266,100 4,776,100 Revenues over (under) expenditures 160,000 16,735 Beginning fund balance 78,627 78,627 Ending fund balance 238,627 95,362 #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 17,000 0 17,000 Total revenues 17,000 0 17,000 Expenditures Miscellaneous 0 0 0 Transfers out -#312 0 16,700 16,700 Total expenditures 0 16,700 16,700 Revenues over (under) expenditures 17,000 300 Beginning fund balance 855,985 855,985 Ending fund balance 872,985 856,285 10/27/2020 Note: The fund balance in 4310 includes $839, 281.10 paid by the Library District for 2.82 acres at the Balfour Park site. if the District does not succeed in getting a voted bond approved by October 2022 then the City may repurchase this land at the original sale price of $839,285.10. Page 8 of 10 CITY OF SPOKANE VALLEY, WA 2020 Budget Amendment CAPITAL PROJECTS FUNDS - continued #311 - PAVEMENT PRESERVATION Revenues Transfers in - #001 Transfers in - #106 Transfers in - #301 Transfers in - #302 Grant Proceeds Total revenues Expenditures Pavement preservation Pre -project GeoTech Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #312 - CAPITAL RESERVE FUND Revenues Transfers in -#309 Transfers in -#310 Investment interest Total revenues Expenditures Transfers Transfers Transfers Transfers Transfers Transfers Transfers Transfers Transfers out - #101 out - #303 (Barker Road Corridor) out - #303 (Garland Ave.) out - #309 (Appleway Trail - Evergreen -Su out - #309 (Balfour Park frontage improver out - #309 (Balfour Park improvements Ph out - #314 (Pines Rd Underpass) out - #314 (Barker Rd Overpass) out - #314 (Sullivan Rd Interchange) WSDOT Sullivan Park Property Acquisition WSDOT Flora Park Property Acquisition Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 2020 As Adopted Proposed Amendment As Amended 982,023 1,500,000 772,639 772,638 10,588 0 13,532 0 0 0 982,023 1,513, 532 772,639 772,638 10,588 4,037,888 13,532 4,051,420 4,217,523 50,000 0 4,217,523 0 50,000 4,267,523 (229,635) 4,425,201 4,195,566 0 0 100,000 0 4,267,523 (216,103) 4,425,201 200,000 16,700 0 4,209,098 200,000 16,700 100,000 100,000 216,700 316,700 1,364,706 39,512 75,000 7,500 0 0 64,192 0 0 0 0 0 455,779 1,211,436 41,023 59,850 11,000 3,308 0 75,000 0 2,091,600 1,364,706 495,291 1,286,436 48,523 59,850 11,000 67,500 0 75,000 0 2,091,600 1,550,910 (1,450,910) 12,936,816 3,948,996 5,499,906 (5,183,206) 12,936,816 11,485, 906 7,753,610 10/27/2020 Page 9 of 10 CITY OF SPOKANE VALLEY, WA 2020 Budget Amendment 2020 As Adopted Proposed Amendment As Amended CAPITAL PROJECTS FUNDS - continued #314 - RAILROAD GRADE SEPARATION PROJECT S FUND_ Revenues Grant Proceeds Transfers in #301 Transfers in #302 Transfers in #312 Total revenues 12,808,751 (9,282,373) 3,526,378 49,041 819,967 869,008 0 0 0 64,192 78,308 142,500 12,921,984 (8,384,098) 4,537,886 Expenditures 143 Barker BNSF Grade Separation 11,475,292 (8,069,316) 3,405,976 223 Pines Rd Underpass 1,562,500 (262,500) 1,300,000 311 Sullivan Rd Interchange 0 75,000 75,000 Total expenditures 13,037,792 Revenues over (under) expenditures Beginning fund balance Ending fund balance ENTERPRISE FUNDS (115,808) 1,008,638 (8,256,816) 4,780,976 (243,090) 1,008,638 892,830 765,548 #403 AQUIFER PROTECTION AREA Revenues Spokane County 460,000 0 460,000 Grant Proceeds 349,000 97,700 446,700 Investment Interest 20,000 0 20,000 Total revenues Expenditures Capital - various projects Total expenditures 829,000 97,700 926,700 500,000 633,571 1,133,571 500,000 633,571 1,133, 571 Revenues over (under) expenditures 329,000 (206,871) Beginning working capital 2,118,299 2,118,299 Ending working capital 2,447,299 1,911,428 10/27/2020 Page 10of10 Appendix A EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Effective January 1, 2020 Position Title Grade 2020 Range Cit _Manager Unclassified Deputy City Mana_c'er 22 10,063,44 - 15,966.22 City Attorney 21 9,066.16 - 14,369.72 Finance Director 21 9,066.16 - 14,369.72 Parks and Recreation Director 20 8,159.44 - 12,933.70 City Engineer 19 7,343.36 - 11,640.45 Deputy City Attorney 19 7,343.36 - 11,640.45 Human Resources Manager 19 7,343.36 - 11,640.45 Planning Manager 18 6,609.87 - 10,475.89 Building Official 18 6,609.87 - 10,475.89 Engineering Manager 18 6,609.87 - 10,475.89 Economic Development Manager 18 6,609.87 - 10,475.89 Senior Engineer 17 5,948.55 - 9,427.91 Accounting Manager 17 5,948,55 - 9,427.91 Assistant Building Official 17 5,948.55 - 9,427.91 Public Works Superintendent 17 5,948.55 - 9,427.91 Senior Administrative Analyst 17 5,948.55 - 9,427.91 IT Manager 17 5,948.55 - 9,427.91 Attorney 16 5,353.16 - 8,484,58 City Clerk 16 5,353.16 - 8,484.58 Engineer 16 5,353.16 - 8,484.58 Senior Planner 16 5,353.16 - 8,484.58 Development Services Coordinator 16 5,353.16 - 8,484.58 GIS/Database Administrator 16 5,353.16 - 8,484.58 Accountant/Budget Analyst 16 5,353.16 - 8,484.58 Housing and Homeless Services Coordinator 16 5,353.16 - 8,484.58 Associate Planner 15 4,818.50 - 7,636.64 Assistant Engineer 15 4,818.50 - 7,636.64 IT Specialist 15 4,818.50 - 7,636.64 Engineering Technician II 15 4,818.50 - 7,636.64 Economic Development Project Specialist 15 4,818,50 - 7,636.64 Senior Plans Examiner 15 4,818.50 - 7,636.64 Public Information Officer 15 4,818.50 - 7,636.64 Administrative Analyst 15 4,818.50 - 7,636.64 Human Resource Analyst 14 4,336.92 - 6,873.51 CenterPlace Coordinator 14 4,336.92 - 6,873.51 Planner 14 4,336.92 - 6,873.51 Building Inspector II 14 4,336.92 - 6,873.51 Plans Examiner 14 4,336.92 - 6,873.51 Engineering Technician I 14 4,336.92 - 6,873.51 Senior Permit Specialist 14 4,336.92 - 6,873.51 Code Enforcement Officer 14 4,336.92 - 6,873.51 Maintenance/Construction Inspector 13-14 3,902.91 - 6,873.51 Recreation Coordinator 13 3,902.91 - 6,185.92 Deputy City Clerk 13 3,902.91 - 6,185.92 Customer Relations/Facilities Coordinator 13 3,902.91 - 6,185.92 Building Inspector I 13 3,902.91 - 6,185.92 Executive Assistant 13 3,902.91 - 6,185.92 Planning Technician 13 3,902.91 - 6,185.92 Human Resources Technician '13 3,902.91 - 6,185.92 Senior Center Specialist 12 3,513.90 - 5,567.19 Permit Facilitator 12 3,513.90 - 5,567.19 Help Desk Technician 12 3,513.90 - 5,567.19 Accounting Technician 12 3,513.90 - 5,567.19 Administrative Assistant 12 3,513.90 - 5,567.19 Recreation Specialist 12 3,513.90 - 5,567.19 Maintenance Worker 11-12 3,161.54 - 5,567.19 Permit Specialist 11 3,161.54 - 5,010.71 Office Assistant II 10-11 2,845.20 - 5,010.71 Custodian 10 2,845.20 - 4,508,59 Office Assistant I 9-10 2,561.00 - 4,508.59 Note : Slight rounding differences may exist between the figures reflected on this page and the actual payroll rates computed by the Eden Payroll System. CITY OF SPOKANE VALLEY, WA 2020 Budget Amendment and 2021 Budget Fund #105 - Hotel / Motel Tax Fund - Actuals for 2016 through 2019 - 2020 and 2021 Budgets Revenues Hotel/Motel Tax investment Interest Subtotal revenues Expenditures Transfers out - #001 CenterPlace Transfers out - #104 Transfers out - #309 Parks Capital Tourism Promotion Subtotal expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance P:\Finance\2021 Budget\Budget Worksheets\105 Rev and exp Actual 2016 I 2017 2018 2019* 596.373 615,980 1,275 3,549 646,975 743,852 7,058 2020 As Adopted Annualized r 8/13/2020 2021 Budget 650,000 346,000 346,000 8,459 6,000 597,648 619,529 654,033 752,311 656,000 30,000 0 58,388 498,172 15,778 250.000 0 351.674 26,037 250,000 0 321. 934 30,000 275,000 0 207,000 586,560 617,452 597,971 30,000 0 0 795,000 512,000 825,000 11,088 208,702 219,790 2,077 219.790 221,867 2020 Awards by Agency 56,062 221,867 277,929 240,311 (169,000) 277,929 518.240 518,240 %� 349,240 6,000 6,000 352,000 352,000 30,000 0 0 319,000 30,000 453,840 0 224,400 349,000 708,240 3,000 (356,240) > 518,240 521,240 521,240- 165,000 HUB Sports Center JAKT - Crave NW JAKT - Farmers Market JAKT - Oktoberfest Northwest Winterfest Spokane County Fair & Expo Spokane Sports Commission Valleyfest - Cycle Celebration Valleyfest - marketing Visit Spokane - marketing 55,020 18,600 8.000 8,400 48,000 66,000 45,000 1,380 18,600 50,000 319,000 for LTAC To: From: Re: DRAFT ADVANCE AGENDA as of October 22, 2020; 9:00 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings Nov 3, 2020, Study Session, 6:00 p.m. [due Tue Oct 271 ACTION ITEMS: 1. Public Hearing: To Consider Planned Final Action & Initiate Condemnation Proceedings (45021.5907) - B.Helbig-10 min 2. First Reading Ordinance 20-019 Final Action for Condemnation, parcel 45021.5907 - Bill Helbig (10 min) 3. Public Hearing: To Consider Planned Final Action & Initiate Condemnation Proceedings (45021.5909) - B. Helbig-10 min 4. First Reading Ordinance 20-020 Final Action for Condemnation, parcel 45021.5909 - Bill Helbig (10 min) 5. First Reading Ordinance 20-018 Donations & Facility Naming - Cary Driskell, Mike Stone (10 min) NON -ACTION ITEMS: 6. Western Dance Hall Amended Agreement - Mike Stone 7. Advance Agenda - Mayor Wick 8. Info Only: Finance Dept Monthly Report (10 minutes) (5 minutes) [*estimated meeting: 65 mins] Nov 10, 2020, Formal Meetin2 Format, 6:00 p.m. 1. Public Hearing: 2020 Budget Amendment - Chelsie Taylor 2. First Reading Ordinance 20-021 for 2020 Budget Amendment - Chelsie Taylor 3. Public Hearing: State Auditor's Audit of City IT Department - Chad Knodel 4. Consent Agenda (claims, payroll, minutes) 5. Second Reading Ordinance 20-016 Declaring Substantial Need - Chelsie Taylor 6. Second Reading Ordinance 20-017 Property Tax - Chelsie Taylor [due Tue Nov 31 (10 minutes) (10 minutes) (10 minutes) (5 minutes) (10 minutes) (10 minutes) 7. Second Reading Ordinance 20-018 Re Donations & Facility Naming - Cary Driskell, Mike Stone (10 min) 8. Second Reading Ordinance 20-019 Final Action for Condemnation, parcel 45021.5907-Bill Helbig (10 min) 9. Second Reading Ordinance 20-020 Final Action for Condemnation, parcel 45021.5909-Bill Helbig (10 min) 10. First Reading Ordinance 20-022 Adopting 2021 Budget - Chelsie Taylor (10 minutes) 11. First Read Ordinance 20-023 Amends Title 17.80; & Title 20, Subdivision Regs. Connor Lange(10 mins) 12. Admin Report: STA Preliminary Service Changes - Susan Meyer (15 minutes) 13. Admin Report: Advance Agenda - Mayor Wick (5 minutes) [*estimated meeting: 125 mins] Nov 17, 2020, Study Session, 6:00 p.m. ACTION ITEMS: 1. Public Hearing: Garland Avenue Street Vacation - John Hohman 2. First Reading Ordinance 20-024 Garland Ave Street Vacation - John Hohman 3. Motion Consideration: Approval of '21 St. Legislative Agenda- C.Driskell, J.Hohman, 4. Motion Consideration: Western Hall Amended Agreement - Mike Stone NON -ACTION ITEMS: 5. Horse Arena, Master Plan - Mike Stone 6. Advance Agenda - Mayor Wick [due Tue Nov 10] (10 minutes (10 minutes) M. Calhoun(15 min) (10 minutes) (10 minutes) (5 minutes) [*estimated meeting: 60 mins] Nov 24, 2020, Formal Meetin2 Format, 6:00 p.m. 1. Public Hearing #3 - 2021 Budget - Chelsie Taylor 2. Consent Agenda (claims, payroll, minutes) 3. Second Read Ordinance 20-023 Amends Title 17.80; & Title 20, Subdivision Regs. 4. Second Reading Ordinance 20-024 Garland Ave Street Vacation - John Hohman 5. Admin Report: Code Text Amendment: Traffic Impact Fees - Adam Jackson 6. Admin Report: LTAC Recommendations to Council - Chelsie Taylor 7. Admin Report: 2021 Fee Resolution - Chelsie Taylor [due Tue Nov 10] (10 minutes) (5 minutes) Connor Lange(10 mins) (10 minutes) (15 minutes) (15 minutes) (15 minutes) Draft Advance Agenda 10/22/2020 1:32:09 PM Page 1 of 2 8. Admin Report: Advance Agenda — Mayor Wick (5 minutes) 9. Info Only: Department Monthly Reports [*estimated meeting: 85 mins] Dec 1, 2020, Study Session, 6:00 p.m. - Cancelled due to Thanksgiving Holiday December 8, 2020, Regular Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Second Reading Ordinance 20-021 for 2020 Budget Amendment — Chelsie Taylor 3. Second Reading Ordinance 20-022 Adopting 2021 Budget — Chelsie Taylor 4. First Reading Ordinance 20-025 Impact Fees — Adam Jackson 5. Resolution for 2021 Fees (if changes are needed) — Chelsie Taylor 6. Motion Consideration: Award Lodging Tax for 2021 — Chelsie Taylor 7. Admin Report: Tourism Venues — John Hohman 8. Admin Report: Advance Agenda — Mayor Wick [*estimated m Dec 15, 2020, Study Session, 6:00 p.m. ACTION ITEMS: 1. Second Reading Ordinance 20-025 Impact Fees — Adam Jackson NON -ACTION ITEMS: 2. Advance Agenda — Mayor Wick December 22, 2020, Regular Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Wick Dec 29, 2020, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Wick 2. Info Only: Department Monthly Reports Jan 5, 2021, Study Session, 6:00 p.m. ACTION ITEMS: 1. Mayoral Appointments: Councilmembers to committees — Mayor Wick 2. Mayoral Appointments- Planning Commissioners — Mayor Wick 3. Mayoral Appointments: Lodging Tax Advisory Committee — Mayor Wick NON -ACTION ITEMS: 4. Advance Agenda — Mayor Wick *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Appleway Trail Amenities Arts Council Sculpture Presentations Artwork & Metal Boxes Comcast Cable Franchise Core Beliefs Resolution Fee Resolution Cost of Service Analysis Flashing Beacons/School Signage Health District Stats Horse Arena Master Plan Mirabeau Park Forestry Mgmt. Park Lighting [due Tue Dec 1] (5 minutes) (10 minutes) (10 minutes) (15 minutes) (10 minutes) (15 minutes) (15 minutes) (5 minutes) eeting: 85 mins] Idue Tue Dec 81 (10 minutes) (5 minutes) [due Tue Dec 15] (5 minutes) (5 minutes) Idue Tue Dec 221 (5 minutes) 1due Tue Dec 291 (15 minutes) (10 minutes) (10 minutes) (5 minutes) PFD Presentation SPEC Report/Update St. Illumination (owners, cost, location) St. O&M Pavement Preservation Vehicle Wgt Infrastructure Impact Water Districts & Green Space Way Finding Signs Draft Advance Agenda 10/22/2020 1:32:09 PM Page 2 of 2 To: From: Re: DRAFT ADVANCE AGENDA as of October 22, 2020; 9:00 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings Nov 3, 2020, Study Session, 6:00 p.m. [due Tue Oct 271 ACTION ITEMS: 1. Public Hearing: To Consider Planned Final Action & Initiate Condemnation Proceedings (45021.5907) - B.Helbig-10 min 2. First Reading Ordinance 20-019 Final Action for Condemnation, parcel 45021.5907 - Bill Helbig (10 min) 3. Public Hearing: To Consider Planned Final Action & Initiate Condemnation Proceedings (45021.5909) - B. Helbig-10 min 4. First Reading Ordinance 20-020 Final Action for Condemnation, parcel 45021.5909 - Bill Helbig (10 min) 5. First Reading Ordinance 20-018 Donations & Facility Naming - Cary Driskell, Mike Stone (10 min) NON -ACTION ITEMS: 6. Western Dance Hall Amended Agreement - Mike Stone 7. Advance Agenda - Mayor Wick 8. Info Only: Finance Dept Monthly Report (10 minutes) (5 minutes) [*estimated meeting: 65 mins] Nov 10, 2020, Formal Meetin2 Format, 6:00 p.m. 1. Public Hearing: 2020 Budget Amendment - Chelsie Taylor 2. First Reading Ordinance 20-021 for 2020 Budget Amendment - Chelsie Taylor 3. Public Hearing: State Auditor's Audit of City IT Department - Chad Knodel 4. Consent Agenda (claims, payroll, minutes) 5. Second Reading Ordinance 20-016 Declaring Substantial Need - Chelsie Taylor 6. Second Reading Ordinance 20-017 Property Tax - Chelsie Taylor [due Tue Nov 31 (10 minutes) (10 minutes) (10 minutes) (5 minutes) (10 minutes) (10 minutes) 7. Second Reading Ordinance 20-018 Re Donations & Facility Naming - Cary Driskell, Mike Stone (10 min) 8. Second Reading Ordinance 20-019 Final Action for Condemnation, parcel 45021.5907-Bill Helbig (10 min) 9. Second Reading Ordinance 20-020 Final Action for Condemnation, parcel 45021.5909-Bill Helbig (10 min) 10. First Reading Ordinance 20-022 Adopting 2021 Budget - Chelsie Taylor (10 minutes) 11. First Read Ordinance 20-023 Amends Title 17.80; & Title 20, Subdivision Regs. Connor Lange(10 mins) 12. Admin Report: STA Preliminary Service Changes - Susan Meyer (15 minutes) 13. Admin Report: Advance Agenda - Mayor Wick (5 minutes) [*estimated meeting: 125 mins] Nov 17, 2020, Study Session, 6:00 p.m. ACTION ITEMS: 1. Public Hearing: Garland Avenue Street Vacation - John Hohman 2. First Reading Ordinance 20-024 Garland Ave Street Vacation - John Hohman 3. Motion Consideration: Approval of '21 St. Legislative Agenda- C.Driskell, J.Hohman, 4. Motion Consideration: Western Hall Amended Agreement - Mike Stone NON -ACTION ITEMS: 5. Horse Arena, Master Plan - Mike Stone 6. Advance Agenda - Mayor Wick [due Tue Nov 10] (10 minutes (10 minutes) M. Calhoun(15 min) (10 minutes) (10 minutes) (5 minutes) [*estimated meeting: 60 mins] Nov 24, 2020, Formal Meetin2 Format, 6:00 p.m. 1. Public Hearing #3 - 2021 Budget - Chelsie Taylor 2. Consent Agenda (claims, payroll, minutes) 3. Second Read Ordinance 20-023 Amends Title 17.80; & Title 20, Subdivision Regs. 4. Second Reading Ordinance 20-024 Garland Ave Street Vacation - John Hohman 5. Admin Report: Code Text Amendment: Traffic Impact Fees - Adam Jackson 6. Admin Report: LTAC Recommendations to Council - Chelsie Taylor 7. Admin Report: 2021 Fee Resolution - Chelsie Taylor [due Tue Nov 10] (10 minutes) (5 minutes) Connor Lange(10 mins) (10 minutes) (15 minutes) (15 minutes) (15 minutes) Draft Advance Agenda 10/22/2020 1:32:09 PM Page 1 of 2 8. Admin Report: Advance Agenda — Mayor Wick (5 minutes) 9. Info Only: Department Monthly Reports [*estimated meeting: 85 mins] Dec 1, 2020, Study Session, 6:00 p.m. - Cancelled due to Thanksgiving Holiday December 8, 2020, Regular Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Second Reading Ordinance 20-021 for 2020 Budget Amendment — Chelsie Taylor 3. Second Reading Ordinance 20-022 Adopting 2021 Budget — Chelsie Taylor 4. First Reading Ordinance 20-025 Impact Fees — Adam Jackson 5. Resolution for 2021 Fees (if changes are needed) — Chelsie Taylor 6. Motion Consideration: Award Lodging Tax for 2021 — Chelsie Taylor 7. Admin Report: Tourism Venues — John Hohman 8. Admin Report: Advance Agenda — Mayor Wick [*estimated m Dec 15, 2020, Study Session, 6:00 p.m. ACTION ITEMS: 1. Second Reading Ordinance 20-025 Impact Fees — Adam Jackson NON -ACTION ITEMS: 2. Advance Agenda — Mayor Wick December 22, 2020, Regular Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Wick Dec 29, 2020, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Wick 2. Info Only: Department Monthly Reports Jan 5, 2021, Study Session, 6:00 p.m. ACTION ITEMS: 1. Mayoral Appointments: Councilmembers to committees — Mayor Wick 2. Mayoral Appointments- Planning Commissioners — Mayor Wick 3. Mayoral Appointments: Lodging Tax Advisory Committee — Mayor Wick NON -ACTION ITEMS: 4. Advance Agenda — Mayor Wick *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Appleway Trail Amenities Arts Council Sculpture Presentations Artwork & Metal Boxes Comcast Cable Franchise Core Beliefs Resolution Fee Resolution Cost of Service Analysis Flashing Beacons/School Signage Health District Stats Horse Arena Master Plan Mirabeau Park Forestry Mgmt. Park Lighting [due Tue Dec 1] (5 minutes) (10 minutes) (10 minutes) (15 minutes) (10 minutes) (15 minutes) (15 minutes) (5 minutes) eeting: 85 mins] Idue Tue Dec 81 (10 minutes) (5 minutes) [due Tue Dec 15] (5 minutes) (5 minutes) Idue Tue Dec 221 (5 minutes) 1due Tue Dec 291 (15 minutes) (10 minutes) (10 minutes) (5 minutes) PFD Presentation SPEC Report/Update St. Illumination (owners, cost, location) St. O&M Pavement Preservation Vehicle Wgt Infrastructure Impact Water Districts & Green Space Way Finding Signs Draft Advance Agenda 10/22/2020 1:32:09 PM Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 27, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Update on operation of LIME scooter share programs within the City. GOVERNING LEGISLATION: Title 46 Revised Code of Washington (RCW); RCW 46.04.336, RCW 46.61.710, RCW 46.20.500; chapter 9.20 Spokane Valley Municipal Code (SVMC). PREVIOUS COUNCIL ACTION TAKEN: September 22, 2020: City Council adopted amendments to Motorized Personal Transportation Devices regulations. BACKGROUND: This "Info item" is to provide an update to City Council on pending LIME e-scooter operations within Spokane Valley. Last month, City Council adopted amendments to chapter 9.20 SVMC regarding the use of electric bikes and scooters. The regulations mainly aligned SVMC with updated state regulations and clarified where electric bikes and scooters can operate within the City. The main purpose of the regulations is to increase mobility and safety within the City. LIME, a company that provides a variety of bike and scooter share programs throughout the state of Washington as well as around the nation, contacted the City after the regulations passed. In its discussion with the City, LIME sought clarification on the regulations and indicated a desire to begin operations within the City. Specifically, LIME plans on starting a "soft opening" with a limited number of scooters within the next few weeks and will continue operations while weather permits. LIME intends to have a "full" opening in the spring. Staff believes that LIME will focus operations around the Appleway Trail and Centennial Trail, at least initially. In both the soft opening and the full launch of spring 2021, LIME will emphasize rider education. This will include informing riders about local rules such as permitted and prohibited operating locations, parking standards, and speed limits. LIME wants to comply with local regulations and is willing to assist the City in ensuring user compliance. OPTIONS: This is an informational item only and no additional action by City Council is anticipated. RECOMMENDED ACTION OR MOTION: This is an informational item only and no additional action by City Council is anticipated. BUDGET/FINANCIAL IMPACTS: N/A. STAFF CONTACT: Erik Lamb, Deputy City Attorney; Carly Johnson, Legal Intern. ATTACHMENTS: E-mail from LIME Chris Bainbridge From: Erik Lamb Sent: Wednesday, October 21, 2020 10:45 AM To: Chris Bainbridge Subject: FW: Info for press Please add this as an attachment to the Info Item on LIME Scooters. Thanks, Erik Erik Lamb I Deputy City Attorney 10210 E. Sprague Avenue I Spokane Valley, WA 99206 (509) 720-5030 I eramb@spokanevalley.org lley This email and any attachments may be subject to disclosure pursuant to Washington State's Public Record Act, chapter 42.56 RCW. Confidentiality Notice: The information contained in this email and any accompanying attachment(s) is intended only for the use of the intended recipient and may be confidential and/or privileged. If any reader of this communication is not the intended recipient, unauthorized use, disclosure or copying is strictly prohibited, and may be unlawful. If you have received this communication in error, please immediately notify the sender by return email, and delete the original message and all copies from your system. Thank you. From: Jonathan Hopkins <jonathan.hopkins@li.me> Sent: Wednesday, October 21, 2020 10:34 AM To: Erik Lamb <elamb@spokanevalley.org> Cc: Michael Norco <michael.norco@li,me> Subject: Info for press Erik, We are planning to push this out to press later today. For Immediate Release Contact: Jonathan Hopkins I ionathan.hopkins@li.me Lime Scooters Arriving Soon in Spokane Valley Complements a growing regional system that will operate through the winter Spokane Valley, WA (October 21, 2019) — Lime's Spokane County presence is expanding starting Saturday with the addition of scooters in Spokane Valley. The city recently amended city code to allow scooters and e- bikes on trails, and clarified parking rules throughout the city. Lime will begin with the launch of 50 scooters, but anticipates the fleet may increase to 200 by spring 2021, depending on demand. 1 Scooters and e-bikes may be parked in the "furniture zone" near the curb of sidewalks. They may not be parked in the street, and when parked on the sidewalk must not block access along the sidewalk for people on foot or in a wheelchair/mobility device. Scooters and e-bikes are allowed on trails throughout the city. When riding along roads, riders must use a bike lane if one is available. If no bike lane is available, scooters may be ridden on the road or sidewalk. If riding on a sidewalk, users must yield to pedestrians and should operate scooters or e-bikes in a courteous and safe manner. Scooter service in Spokane Valley augments the up to 1,500 scooters and over 50 red Jump e-bikes that Lime has deployed in the City of Spokane. Lime will continue operations of the e-bike and scooter fleet throughout the winter, except on days when weather conditions necessitate removal. Lime has been operating in Spokane since September 2018, first as part of a 74-day pilot program and now as part of a long term contract with the City of Spokane. Lime is the region's sole operator. Quote, attributable to Jonathan Hopkins, Director of Strategic Development for PNW & Canada, Lime: "We could not be more pleased, expanding the impact of our shared scooter and e-bike fleet by making it possible for people to ride in both Spokane and Spokane Valley. Local residents will benefit from more mobility options; local businesses benefit because scooters increase business sales; and we all will benefit from cleaner air. We thank both cities for being open to these great new mobility tools in our community." NOTES ON COVID PRECAUTIONS Lime is laser -focused on keeping its riders safe during these unprecedented times. Lime recently collaborated with an independent medical professional on a white paper examining COVID transmission risks on publicly - available transportation options and found shared bikes and scooters are the safest way to get around. While the most recent guidance from the CDC is that"the primary mode of transmission for COVID-19 is through close contact from person -to -person," and that surface transmission is "not thought to be the main way the virus spreads," we have enhanced our cleaning methods and increased the frequency of cleaning and disinfecting our scooters. We are cleaning all parts of the scooter that are touched by people and we are only using products recommended by the Centers for Disease Control and Prevention (CDC) on the Center for Biocide Chemistries list that have been approved by the EPA for use against the coronavirus. In our offices and warehouses, we are distributing hand sanitizer, masks, gloves and other personal protective equipment (PPE). All of our mechanics and operators in the field are required to wear gloves and wash their hands regularly. We're following the CDC, the World Health Organization (WHO), federal agencies, and other global health organizations to collect the most up-to-the-minute information to ensure the actions we're taking are comprehensive and expedient. Based on this information, we will decide to continue, pause, or suspend operations in certain markets. As always, we ask riders to stay safe and take the necessary steps to help protect themselves and their communities as advised by public health officials. We focus our rider communication on the below health and safety tips when riding with Lime, delivering education through in-app messaging, emails, social media, local media and our blog. We ask them to: • • Listen • to advice from your local public health officials on COVID-19 prevention 2 • Inspect • the e-scooter or e-bike to ensure the wheels, brakes, throttle, lights, and frame are all in good working condition • Mask • up in public settings and wash your hands or use hand sanitizer before and after riding with Lime • • Educate • yourself on safe, vigilant, and socially -distanced riding. Don't forget your helmet! Visit • • https://safetv.li.mef. About Lime Lime's mission is to foster people -first cities by empowering residents with more affordable, reliable, and sustainable transportation options. As the global leader in micromobility, Lime partners with cities to deploy electric bikes and scooters enabled with GPS and self -activating locks. Lime has powered more than 150 million rides in more than 120 cities across five continents, spurring a new generation of clean alternatives to car ownership. Learn more at li.me. —Jonathan Lime Unlock Life Jonathan Hopkins Director, Strategic Development, Canada & NIVV US 360.957.5/168 Pronouns: He, Hine, His CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. 3 City of Spokane Valley Community & Public Works Department Monthly Report 01 /01 /2020 - 09/30/2020 Page Title 1 Cover Sheet 2 Pre -Application Meetings Requested 3 Online Applications Received 4 Construction Applications Received 5 Land Use Applications Received 6 Construction Permits Issued 7 Land Use Applications Approved 8 Development Inspections Performed 9 Code Enforcement 10 Revenue 11 Building Permit Valuations Printed 10/05/2020 15:49 Page 1 of 11 Community & Public Works Department Monthly Report 01 /01 /2020 - 09/30/2020 Pre -Application Meetings Requested A Pre -Application Meeting is a service provided to help our customers identify the code requirements related to their project proposal. Community & Public Works Department scheduled a total of 7 Pre -Application Meetings in September 2020. 30 20 10 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Land Use Pre -Application ® Commercial Pre-App Meeting Commercial Pre-App Land Use Pre -Application Meeting Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 6 10 11 5 2 6 2 2 5 0 0 0 9 13 6 9 3 6 1 3 2 0 0 0 Monthly Totals 15 23 17 14 5 12 3 5 7 0 0 0 Annual Total To -Date: 101 Printed 10/05/2020 15:49 Page 2 of 11 Community & Public Works Department Monthly Report 01 /01 /2020 - 09/30/2020 Online Applications Received Community & Public Works Department received a total of 419 Online Applications in September 2020. 600 400 200 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Trade Permit Sign Permit ,,1,,� kd Right of Way Permit Pre -Application Meeting Request Demolition Permit Reroof Permit i Other Online Applications Approach Permit Approach Permit Demolition Permit Other Online Applications Pre -Application Meeting Request Reroof Permit Right of Way Permit Sign Permit Trade Permit Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 0 2 7 9 9 0 4 1 5 12 4 0 1 32 61 83 116 0 0 0 2 0 0 0 5 25 29 30 59 76 55 65 61 0 0 0 37 51 41 51 68 51 46 55 44 0 0 0 6 7 9 4 6 10 5 11 7 0 0 0 139 109 151 108 139 208 210 203 188 0 0 0 0 0 0 12 24 15 6 5 12 0 0 0 95 98 92 0 0 0 0 0 0 0 0 Monthly Totals 187 197 265 268 376 474 429 461 419 0 0 0 Annual Total To -Date: 3,076 Printed 10/05/2020 15:49 Page 3 of 11 Community & Public Works Department Monthly Report 01 /01 /2020 - 09/30/2020 Construction Applications Received Community & Public Works Department received a total of 463 Construction Applications in September 2020. 600 400 200 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Commercial - TI Residential - New ® Other Construction Permits Commercial - New Commercial - TI Residential - New Commercial - Trade Residential - Trade Residential - Accessory Demolition Sign Other Construction Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 24 70 21 4 1 2 0 1 2 0 *2 *15 *12 55 49 34 2 3 1 0 1 12 16 12 1 0 1 2 1 119 71 76 0 5 4 3 0 4 8 5 8 0 0 3 4 *2 0 0 0 0 3 *7 *5 *5 *12 *4 *6 *5 *13 0 0 0 *10 *8 *10 *6 *6 *11 *5 *11 *7 0 0 0 *232 *256 *321 *296 *393 *492 *448 *467 *432 0 0 0 7 1 *7 1 *5 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Monthly Totals 463 483 489 314 422 533 487 495 463 0 0 0 Annual Total To -Date: 4,149 *Includes Online Applications. Printed 10/05/2020 14:09 Page 4 of 11 Community & Public Works Department Monthly Report 01 /01 /2020 - 09/30/2020 Land Use Applications Received Community & Public Works Department received a total of 65 Land Use Applications in September 2020. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adjustment Short Plat Preliminary fit!! Long Plat Preliminary MI Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 3 5 5 3 *6 4 5 1 2 0 0 0 4 4 2 4 3 4 4 5 2 0 0 0 o o 1 0 1 1 1 0 0 0 0 0 1 0 0 0 2 1 0 0 0 0 0 0 5 3 3 0 1 2 6 4 9 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3 1 0 1 0 1 1 2 0 0 0 0 1 0 1 0 2 4 0 2 1 0 0 0 68 146 93 *73 *61 *70 104 *89 *51 0 0 0 Monthly Totals 85 159 1051 o ovmo moi 103 65 0 0 0 Annual Total To -Date: 882 *Includes Online Applications. Printed 10/05/2020 14:09 Page 5 of 11 Community & Public Works Department Monthly Report 01 /01 /2020 - 09/30/2020 Construction Permits Issued Community & Public Works Department issued a total of 439 Construction Permits in September 2020. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Commercial - TI Residential - New Other Construction Permits Commercial - New Commercial - TI Residential - New Commercial - Trade Residential - Trade Residential - Accessory Demolition Sign Other Construction Permits Monthly Totals Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 23 49 25 22 11 24 5 0 0 0 0 0 1 0 1 1 0 6 10 10 8 0 0 0 43 48 49 6 8 3 1 0 3 0 0 0 13 16 6 1 3 2 5 1 3 0 0 0 84 91 91 4 13 7 3 0 9 0 0 0 7 5 6 2 3 2 3 1 1 0 0 0 1 5 5 3 7 6 6 2 12 0 0 0 6 10 11 6 5 13 5 6 8 0 0 0 212 209 278 249 319 476 417 412 395 0 0 0 390 433 47" Annual Total To -Date: 3,823 Printed 10/05/2020 14:11 Page 6 of 11 Community & Public Works Department Monthly Report 01 /01 /2020 - 09/30/2020 Land Use Applications Approved Community & Public Works Department approved a total of 0 Land Use Applications in September 2020. 60 40 20 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec • Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary MI Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 23 39 41 0 0 1 2 2 0 0 0 0 Monthly Totals 23 39 0 Annual Total To -Date: 108 Printed 10/05/2020 14:11 Page 7 of 11 Community & Public Works Department Monthly Report 01 /01 /2020 - 09/30/2020 Development Inspections Performed Community & Public Works Department performed a total of 1,291 Development Inspections in September 2020. Development Inspections include building, planning, engineering and ROW inspections. 2,000 1,500 1,000 500 0 2020 2019 2018 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2018 2019 - 2020 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals 998 1,180 1,232 735 1,405 1,675 1,730 1,453 1,291 0 0 0 1,113 772 1,050 1,402 1,417 1,363 1,300 1,485 1,285 1,525 1,137 1,030 1,026 990 1,442 1,384 1,621 1,754 1,413 1,483 1,338 1,451 1,165 962 Printed 10/05/2020 14:13 Page 8 of 11 Community & Public Works Department Monthly Report 01 /01 /2020 - 09/30/2020 Code Enforcement Code Enforcement Officers responded to 61 citizen requests in the month of September. They are listed by type below. Please remember that all complaints, even those that have no violation, must be investigated. 100 50 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec CE-Stop Work Order Environmental General Nuisance Ell Property Complaint, Non -Violation CE-Stop Work Order Complaint, Non -Violation Environmental General Nuisance Property Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 0 1 0 0 0 0 0 1 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 4 2 7 5 7 3 2 0 0 0 0 0 32 40 26 49 32 39 29 35 46 0 0 0 10 18 21 18 17 19 39 22 14 0 0 0 Monthly Totals 46 60 55 72 56 61 70 57 61 0 0 0 Annual Total To -Date: 538 Printed 10/05/2020 14:13 Page 9 of 11 Community & Public Works Department Monthly Report 01 /01 /2020 - 09/30/2020 Revenue Community & Public Works Department Revenue totaled $268,487 in September 2020. 500,000 400,000 300,000 200,000 100,000 Jan 0 Feb Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Mar Apr -} 2020 2019 Five -Year Trend May Jun Jul Aug Sep $230,256 $402,862 $371,956 $237,120 $402,525 $309,668 $226,943 $188,990 $268,487 $159,604 $156,291 $228,212 $198,243 $251,439 $198,641 $204,983 $242,691 $194,002 $216,861 $192,571 $179,943 $2,423,484 $162,441 $228,717 $265,529 $195,244 $241,906 $233,496 $355,943 $304,988 $228,157 $294,794 $299,906 $349,821 $3,160,942 $177,431 $117,425 $220,845 $206,090 $234,009 $158,168 $260,179 $362,478 $253,342 $270,649 $204,016 $169,751 $2,634,383 $174,349 $146,874 $133,382 $221,935 $309,558 $265,383 $134,394 $135,242 $149,194 $197,639 $232,319 $159,618 $2,259,887 $212,038 $183,405 $375,848 $187,053 $356,403 $229,293 $124,020 $264,735 $243,514 $163,819 $139,562 $124,778 $71,763 $105,035 $145,457 $180,895 $115,321 $106,864 $150,381 $146,012 $95,805 $157,403 $87,053 $95,749 Oct i Nov Dec Totals $0 $0 $0 ''2,638,807 $2,604,468 1,457,738 Printed 10/05/2020 14:16 Page 10 of 11 Community & Public Works Department Monthly Report 01 /01 /2020 - 09/30/2020 Building Permit Valuation Community & Public Works Department Building Permit Valuation totaled $20,603,175 in September 2020. Jan $22.13M $10.62M $5.66M $12.84M $23.82M $7.83M $2.93M $20.94M $17.16M $22.21M $6.35M $18.37M $28.14M $10.71M Jan Feb Mar Apr May Jun Jul Aug Sep ❑ct Nov Dec $36.68M $23.50M $19.46M $27.60M $6.98M $55.63M $7.82M Apr $27.67M $15.92M $12.46M $7.87M $30.99M $10.10M $18.16M -- 2020 2019 Five -Year Trend May $51.38M $22.33M $23.15M $9.55M $35.66M $36.56M $6.73M Jun $30.66M $20.71M $15.02M $26.26M $35.63M $19.11M $7.53M Jul Aug $17.84M $19.56M $46.65M $29.25M $9.78M $7.07M $5.05M $7.60M $20.58M $18.80M $25.44M $9.05M $41.53M $8.06M Sep $20.60M $16.55M $14.36M $20.69M $8.88M $33.68M $5.15M Oct $0.00M $14.51M $17.16M $21.88M $10.05M $9.06M $14.42M Nov Dec $0.00M $28.28M $35.21M $25.46M $67.10M $7.76M $5.86M $0.00M $13.64M $34.15M $6.70M $16.78M $5.52M $5.06M Totals '$235.50M 223.35M 264.29M 219.89M Printed 10/05/2020 14:16 Page 11 of 11 Community & Public Works Department Monthly Report 09/01/20 — 09/30/20 MAINTENANCE Agreements for Services Adopted and In Operation * Budget estimates ** Does not include September ** Waiting on current month invoices Street Maintenance Street Sweeping Storm Drain Cleaning Landscaping Weed Spraying Emergency Traffic Control Litter and Weed Control State Highway Maintenance Traffic Signals, Signs, Striping Dead Animal Control Poe Asphalt AAA Sweeping AAA Sweeping Senske Clearwater Senske Geiger Work Crew WSDOT Spokane County Al Mike Pederson $1,500,000.00 $560,000.00 $202,587.50 $62,985.00 $39,000.00 $15,000.00 $70,000.00 $265,000.00 $737,000.00 $20,000.00 $1,085,264.93 $357,371.73 $194,840.96 $22,407.86 $39,000.00 $5,775.16 $32,780.19 $188,520.38 $492,350.45 $7,825.00 72.35% 63.82% 96.18% 35.58% 100.00% 38.50% 46.83% 71.14% 66.80% 39.13% ©®®©©.®..® Snow Season - October 2019 - April 2020 On Call - Graders On Call - Plow Drivers On Call - Sidewalk Operator Multiple Multiple Valley Landscape $500,000.00 $265,000.00 $40,000.00 $76,062.32 $105,336.80 $5,593.38 15.21% 39.75% 13.98% Citizen Requests for Public" terns"- .sepremner 2020 Request Submitted In Progress Resolved / Waiting Broken Sprinkler Construction - CPW Construction - Private Dead Animal Removal Downed Tree / Branch General Street Maint Hazard on Street Illegal Dumping - Objects Report a Pothole Street Sweeping Vegetation / Weeds SOLID WASTE STORMWATER Traffic Signs: Missing/ Damaged 8 6 1 6 1 13 2 10 2 1 11 1 10 19 19 0 0 0 0 0 1 0 0 0 0 2 1 4 0 2 8 6 1 6 1 12 2 10 2 1 9 0 6 19 17 Totals 110 10 100 STREET MAINTENANCE ACTIVITY The following is a summary of Contractor maintenance activities in the City of Spokane Valley for September 2020: • Geiger Work Crew— Cutting dryland grass, tree trimming and garbage and dump site removal. Helped remove horse stalls and building at Mission Park. • Pothole patching, tree trimming, graffiti removal. • Poe Maintenance Contract — Asphalt patching on Utah, Raymond, Main, Mission and Montgomery. Manhole adjustments and repair, stormwater inlet and drywell repairs. • AAA sweeping Contract — Arterial sweeping. • AAA Sweeping Vactor Contract — Cleaning drywells, sidewalk inlets and north/south arterial catchbasins. WASTEWATER Status of the process can be monitored at: http://www.spokaneriver.net/, http://www.ecy.wa.gov/geographic/spokane/spokane river basin.htm, http://www.spokanecounty.org/utilities/WaterReclamation/content.aspx?c=2224 and http://www.spokaneriverpartners.com/ STORMWATER UTILITY The following is a summary of City Stormwater Utility activities for September 2020: • Drywell Retrofit with Pavement Preservation (Dept of Ecology grant) — Submitted to Department of Ecology for approval design report to capture proposed retrofits on Argonne/Montgomery I/S and Broadway Havana to Fancher projects. • Spokane Valley Regional Decant Facility: Department of Ecology provided comment and approval on 90% design package. Moving forward with development of bid design package. • Continued. In concert with the release of the revised Stormwater Management Manual for Eastern Washington (Dept. of Ecology), COSV Stormwater Utility began coordinated effort with City of Spokane, and Spokane County to evaluate the Spokane Regional Stormwater Manual for equivalency. • Appleway Stormwater Improvement project (DOE grant project): continue defining project scope with CIP management and continue developing design report requirements. • Continue process to identify the merits for jurisdictional coverage under the UIC program. Begin subbasin delineation, continued development of 2021 UIC stormwater Management Plan, update sink maps. • Continued updating the Stormwater Utility 0 & M plan. • Participation and support Glenrose, Central Park Flood Insurance Study. • Continued annual management and/or participation of the following service contracts: o Roadway Landscape Maintenance Contract — Contract Awarded — Work underway - Senske. o Street Sweeping Contract — Work underway — AAA Sweeping. o Storm Drain Cleaning Contract — Work underway - AAA Sweeping. o Roadway Weed Control Contract — Work underway - Clearwater Summit • Continued working on the following tasks: o Responded to stormwater related issues, 10 sites. o Stormwater action requests 2020. 2 Current status to date is shown below: Stormwater Action Requests (Incl. Public and In -Staff Requests) September - 20 Total Requests Logged Since 2009: 682 2020 Completed Project sites: Completed Projects 2009-2019: Locations not warranting work: 13 295 303 Total Project Backlog: 84 DEVELOPMENT ENGINEERING The following is a summary of Development Engineering activities for September 2020: • Assisted Building and Planning Division with preparation of design requirements for (10) Commercial and (2) Land Use Pre -Application meetings. • Prepared multiple Recommended Conditions of Approvals for preliminary plats and Dedication Languages for final plats. Reviewed multiple final plats and submittal packages to record final plats. • Reviewed civil plans and drainage reports for Engineered Grading Permits associated with commercial and land use projects. Coordinated with private Engineers and Developers. • Reviewed civil plans for the following projects: o Mirabeau Point BSP Improvements (EGR-2020-0038) o Affinity at Mirabeau Point (EGR-2020-0041) o Summerfield East 10th Add — 37 lots (EGR-2020-0046) o Progress Road Short Plat — 5 lots (EGR-2020-0056) o Vistas at Belleaire Offsite Sewer Grading Plans (EGR-2020-0059) o Quarry Apartments South (EGR-2020-0060) o Ace Business Park (EGR-2020-0062) o TCF Office Building (EGR-2020-0064) o Garabedian Short Plat — 3 lots (EGR-2020-0066) o Park & Broadway Gas Station (EGR-2020-0068) o Younker Private Driveway (EGR-2020-0069) o Long Road Frontage Improvements (EGR-2020-0070) o Riverbend at Mission Subdivision — 25 lots (EGR-2020-0071) o Montgomery Short Plat — 5 lots (EGR-2020-0073) o Mansfield Apartments (EGR-2020-0075) o PODS Warehouse (EGR-2020-0077) o Mayhew Plat— 26 lots (EGR-2020-0080) o Cameo Loft Apartments (EGR-2020-0081) o Kaffa Ethiopian Cafe (EGR-2020-0083) o Nora Office Complex (EGR-2020-0084) o Conklin & Broadway Apartments (EGR-2020-0085) o Dr. Love DDS (EGR-2020-0086) o Storage Solutions (EGR-2020-0087) o Spokane Valley West (EGR-2020-0088) • Spoke with and emailed citizens and developers to answer inquiries and discuss design requirements for potential commercial and land use projects. • Conducted preconstruction meetings, performed site visits, prepared punch lists, reviewed surety estimates, and reviewed and approved construction certification packages to finalize final plats and to issue commercial building certificates of occupancy. 3 CAPITAL PROJECTS Spokane .000 Valley. Public Works Projects Monthly Summary - Design & Construction September Proposed Bid % Estimated Total Project# Design &Construction Projects Funding Open Complete Construction Project Ad Date Date PE I CN Completion Cost Street Projects 0143 Barker Rd/BNSF Grade Separation FHWA - STP(U) 11/16/20 12/16/20 100 0 12/31/22 $ 6,484,000 0249 Sullivan & Wellesley Intersection Improv FHWA - STP(U) TBD TBD 90 0 12/31/21 $1,370,000 0273 Barker/I-90 I nterchange WSDOT N/A N/A 100 100 12/31/20 $ 900,000 0275 Barker Rd Widening -River to Euclid FHWA-STP(U) 06/12/20 07/08/20 100 20 12/31/21 $3,850,141 0291 Adams Sidewalk Infil I Project TIB -SP 02/28/20 03/20/20 100 99 11/01/20 $ 440,300 0295 Garland Avenue Extension COSV 04/05/19 04/19/19 100 99 12/31/20 $2,900,000 0299 Argonne Rd Concrete Pvmt Indiana to Mont TIB- UAP TBD TBD 50 0 10/31/21 $2,800,000 0302 Ella Sidewalk: Broadway to Alki CDBG 02/28/20 03/20/20 100 100 11/01/20 $ 431,487 0303 S. Conklin Road Sidewalk CDBG 02/28/20 03/20/20 100 100 11/01/20 $ 179,520 0309 Local Access Streets: Barker Homes COSV 04/24/20 05/20/20 100 85 10/30/20 $1,812,088 0310 Sullivan Rd Overcrossing UP RR Deck Rep. FHWA - BR TBD TBD 100 0 12/31/21 $ 337,625 0313 Barker Road/Union Pacific Crossing FMSIB TBD TBD 90 0 12/31/22 $1,434,000 0318 Wilbur Sidewalk: Boone to Mission TBD TBD 0 0 12/31/22 $ 60,000 Street Preservation Projects 0267 Mission SW - Bowdish to Union TIB- SP 0285 Indiana Ave Pres - Evergreen to Sullivan COSV 03/01/19 03/22/19 100 99 12/31/20 $2,196,922 03/06/20 03/06/20 100 95 12/31/20 $2,343,166 Traffic Projects 0259 North Sullivan ITS Project FHWA - CMAQ 02/14/20 03/06/20 100 75 12/31/20 $1,104,209 0293 2018CSS Citywide Reflective Signal BP HSIP N/A N/A 100 30 12/31/21 $ 180,000 0294 Citywide Reflective Post Panels HSIP N/A N/A 100 25 12/31/21 $ 78,000 0300 Pines & Mission Intersection Improvement FHWA - CMAQ TBD TBD 60 0 11/01/21 $ 588,000 Parks Projects 0268 Appleway Trail -Evergreen to Sullivan FHWA-STP(U) 06/28/19 07/19/19 100 99 12/31/20 $2,516,550 0304 CenterPlace West Lawn Phase 2 COSV 11/22/19 12/20/19 100 95 12/31/20 $2,000,000 0305 CenterPlace Roof Repair COSV 05/01/20 05/15/20 100 70 12/31/20 $ 815,000 0314 Balfour Park Frontage Improvements COSV TBD TBD 100 0 12/31/21 $ 66,500 0315 Brown's Park 2020 Improvements COSV 08/28/20 09/18/20 100 0 06/30/21 $ 562,780 0316 Balfour Park Improvements- Phase 1 COSV TBD TBD 0 0 10/15/22 $ 217,500 Design % Total Project# Design Only Projects Funding Complete Complete Project Date PE Cost Street Projects 0205 Sprague/Barker Intersection Improvement FHWA - CMAQ 12/31/20 0223 Pines Rd Underpass @ BNSF &Trent FHWA - STP(U) 12/31/21 0301 Park & Mission Intersection Improvements COSV 03/31/21 0311 Sullivan Rd./SR 290 Interchange Project COSV 12/31/23 0320 Sullivan Preservation: Sprague-8th COSV 12/31/20 0321 Argonne Corridor Imprv- North of Knox COSV 12/31/21 0323 Evergreen Road Preservation Project COSV 04/30/21 52 27 0 0 0 5 0 $ 517,337 $ 7,295,000 $ 733,000 $ 500,000 $ 138,000 $ 30,000 $ 75,000 Street Preservation Projects 0286 Broadway Preservation: Havana to Fancher COSV 03/31/21 70 $ 67,600 0292 Mullan Preservation: Broadway -Mission COSV 08/31/21 25 $ 75,000 Stormwater Projects 0308 Regional Decant Facility Canopy 0317 Appleway Stormwater Improvements Dept of Ecology TBD Dept of Ecology 03/31/21 0 20 $ 595,535 $ 90,244 4 PLANNING AND GRANTS WSDOT's City Safety Program WSDOT administers the federal Highway Safety Improvement Program and funds projects under the City Safety Program (CSP). Applications were submitted on March 3, 2020 and due March 6, 2020. Awards are anticipated by October 2020. Washington State Department of Commerce Electrification Transportation Systems Grant Program Spokane Regional Transportation Council and Avista Corp. have partnered to submit a regional application for the installation of electric vehicle charging stations for public use. The City would participate by applying to install charging stations at City Hall and CenterPlace. Applications were submitted by SRTC on June 1, 2020 and awards are anticipated in December 2020. USDOT's BUILD Program USDOT administers the Better Utilizing Investment to Leverage Development (BUILD) discretionary grant program. The City's application for the Pines/BNSF GSP was not selected for funding. In October, USDOT will begin scheduling debrief meetings, at that time the City will reach out to USDOT for a debrief. WSDOT's Safe Routes To School (SRTS) and Pedestrian and Bicyclist Program (PBP) WSDOT administers two parallel funding programs to improve safety for pedestrians and bicyclists. Submitted applications included the Sprague Ave. crossing at City Hall and Bowdish Rd. sidewalks from 12th to 16th Ave., and Bowdish Rd. bike lane and sidewalk from 16th to 22nd Ave. Awards are anticipated by December 2020. Washington State Transportation Improvement Board (TIB) TIB announced its 2020 Call for Projects, making available $60 million statewide, and $6.4 million to our northeast region, for the Urban Arterial Program (UAP). Submitted applications included Argonne Corridor Concrete Reconstruction (Indiana to Montgomery) and Sullivan Preservation and Sidewalk (Sprague to 8th Ave.). Applications were submitted on August 7 and awards are expected Nov. 20, 2020. Pavement Management Update Public Outreach & Education Staff has tabled the topic of an ad -hoc committee due to funding challenges introduced by the annual budgeting process and the impacts of COVID-19. Staff will coordinate with City Council to determine an appropriate time to restart this process. StreetScan — Pavement Condition Evaluation Through September, StreetScan has completed and updated their contract scope, with exception of final report delivery, which is expected in October. At that time, staff will make available the final report for Council review. 5 Dave Ellis Chief ofPolice Spokane Valley Police Department Accredited Since 2011 Services provided in partnership with the Spokane County Sheriff's Office and the Community, Dedicated to Your Safety. Ozzie Knezor'ich Sheriff TO: Mark Calhoun, City Manager FROM: Dave Ellis, Chief of Police DATE: October 19, 2020 RE: Monthly Report September 2020 ADMINISTRATIVE: Chief Ellis attended Counter -Unmanned Aerial Systems Discussion and Table Top in mid - September with other law enforcement and federal agencies in the area. Background: Following the Unmanned Aerial System (UAS) attack at Gatwick Airport in December of 2018, various federal agencies moved ahead to formalize a response plan to address the emerging threat of UAS to critical infrastructure in the United States. The end result was the Unified National -Level Response to Persistent UAS Disruption of Operations at Core 30Airports. This response plan is being used across the nation as the blue print for the federal response for all infrastructure disruption from UAS. The Transportation Security Administration of the Department of Homeland Security has been designated as the Lead Federal Agency and Kevin Holden have been designated at the Lead Federal Official here in Eastern Washington. There was a discussion on the issue, agency capabilities, agency limitations, and most importantly how we as various local, state and federal agencies can work together if/when we have persistent UAS problem(s) in the greater Spokane area. The participants then worked through a simple scenario, in a table -top format. In mid -September, the Spokane Regional Emergency Communications Governing Board held their regular monthly meeting at the Fire Training Center. The Spokane Records IT folks provided a demo from Axon reference body cams to Chief Ellis and Assistant Chief Kittilstved along with other command staff. Chief Ellis participated in late September with others from the Sheriffs Office in interviews of potential deputies. Later in the month, he participated in interviews of current deputies interested in promoting to the rank of detective/corporal. Page 1 The HUB held their 7u' Annual All -Star Breakfast Fundraiser at the end of September. Unfortunately, it was a virtual event this year, due to COVID. The featured guest speaker was Nigel Williams -Goss who played collegiately at Gonzaga and is currently with the Utah Jazz team. Proceeds from the breakfast go to the HUB Sports Center, which is non-profit. Donations provide funding for outreach programs like HUB 360, an afterschool program for at -risk middle school students, HUB Camp Scholarships for disadvantaged youth, or where it is needed most to achieve their mission. Chief Ellis and others from the Sheriff's Office attended the program. Chief Ellis attended the Spokane County Ground Breaking Ceremony for Mental Health Crisis Stabilization Facility in late September, at 1302 W. Gardner Avenue. This facility will be Spokane's first true pre -booking jail diversion option for eligible individuals, and the first in Washington State to offer a full range of medical, mental health, and substance use treatment services all at a single location. Pioneer Human Services is the contracted provider partnering with Spokane County and local municipalities for this facility. Construction of the approximately 18,800 square foot facility is expected to commence soon after the ceremony and be completed in the second quarter of 2021, with operations starting soon thereafter. A formal ribbon cutting ceremony with tours for the public and media will follow completion of construction. Sheriff Knezovich was presented an award at the end of September from the Daughters of the American Revolution for his three decades of public service. SHERIFF'S COMMUNITY ORIENTED POLICING EFFORT (SCOPE): In the month of September, S.C.O.P.E. participated in: • The ValleyFest Procession (a parade of Spokane Valley City Council members, Spokane Valley Police Chief Ellis, S.C.O.P.E., Spokane Valley Fire Dept. and Lilac Princesses). • Clergy Police Council formed by Pastor Ian Robertson. (LE Support group). • S.C.O.P.E. Bicycle Patrol Startup (Patrolled the Appleway Trail) . • S.C.O.P.E. Volunteers delivering PPE supplies weekly to medical, fire stations, senior care facilities and others. • S.C.O.P.E. Volunteers helping with some Food Bank drop offs. • S.C.O.P.E. Volunteers patrolling neighborhoods and businesses. • Radar Speed Awareness Volunteer Patrols working throughout Spokane Valley. September 2020 Volunteers Hours per Station *Includes estimated volunteer service hours that are provided in the City of Spokane Valley. These two locations cover both Spokane Valley and the unincorporated portion of the county. Location # Volunteers Admin Hours L.E. Hours Total Hours Central Valley 3 37.5 0 37.5 East Valley* 16 87 236.5 323.5 Edgecliff 5 16.5 18 34.5 Trentwood 6 148 54.5 202.5 University 17 256.5 30.5 287 West Valley* 13 305 37.5 342.5 TOTALS 60 850.5 377 1,227.5 Page 2 Volunteer Value ($31.72 per hour) $38,936.30 for September 2020 The SCOPE Latent Fingerprint Team was given 92 cases for the month of September. Out of those 92 cases, 56 were from crimes in Spokane Valley. The team located fingerprints on 18 vehicles; 12 of those were Spokane Valley cases. Again, there was a large number of cancellations; out of 92 cases, 64 were cancelled. Due to the extremely poor air quality, the sallyport was closed during the second full week of the month; most were rescheduled to the following week. Members of the team received training by the Forensic Unit in early September. There are a couple of people in training and are doing well, but they can still use additional help. S.C.O.P.E. Incident Response Team (SIRT) volunteers contributed 122 on -scene hours (including travel time) in September, responding to crime scenes, motor vehicle accidents and providing traffic control; 50 hours were for incidents in Spokane Valley. There was one special event in September, which the Valleyfest Procession. Total volunteer hours contributed by SIRT, including training, stand-by, response and special events is 1,396 for September; total for 2020 is 11,145. Abandoned Vehicles July 2020 August 2020 30 September 2020 34 Tagged for Impounding 48 Cited/Towed 0 3 2 Hulks Processed 22 30 14 Total Vehicles Processed 153 117 122 Yearly Total of Vehicles Processed 637 754 876 SCOPE DISABLED PARKING ACTIVITY REPORT City of Spokane 'Valley, # of Vol. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 4 22.5 2 25 0 February 4 18.5 3 30 0 March 2 6 0 8 0 April 0 0 0 0 0 May 0 0 0 0 0 June 0 0 0 0 0 July 0 0 0 0 0 August 0 0 0 0 0 September 0 0 0 0 0 YTD Total 10 47 5 63 0 Page 3 Spokane County # of Vol. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 2 16.4 4 10 0 February 3 12.5 1 10 0 March 2 9 0 4 0 April 0 0 0 0 0 May 0 0 0 0 0 June 0 0 0 0 0 July 0 0 0 0 0 August 3 3.5 0 2 0 September 0 0 0 0 0 YTD Total 10 41.4 5 26 0 OPERATIONS: Deputy's Shared Information Led to Arrest of Robbery Suspect After Alert Deputy Recognized the Suspect Vehicle — A Spokane Valley Patrol Deputy received information regarding a robbery suspect and his vehicle. He provided the robbery information, including pictures, to Spokane Valley and Spokane County Patrol Deputies. Several hours later, a Spokane Valley Deputy observed a vehicle without license plates or taillights. During the traffic stop and investigation, the driver and SW were identified as the robbery suspect and vehicle. In late September, at approximately 1:40 p.m., Spokane Valley Deputy Jeffrey Zickler responded to a reported robbery at a store located in the 11500 block of E. Sprague in Spokane Valley. The victim said she was working at the store three days earlier, at about 10:30 p.m., and noticed a male enter the store and pick-up several items. The 28-year-old male suspect turned and hurriedly left the store without paying for the merchandise. She followed him into the parking lot to a white four -door SUV. He got into the driver's seat as the employee approached the passenger side door. A female in the passenger's seat blocked the view of her face as the driver/suspect backed up the vehicle. The employee/victim stepped in front of the car, which came to a stop. It then rapidly accelerated forward, knocked the victim to the ground, and left the area. The victim said she feared for her life when the suspect accelerated toward her and may have momentarily lost consciousness when she fell to the ground. She did not initially report the robbery because she was afraid. The victim received injuries to her arm, neck, and hip. Deputy Zickler reviewed the store's security camera video and noticed the white SUV appeared to be an early 2000's Chevy Trailblazer. He sent out the information to all Patrol Deputies, hoping to identify and locate the suspect or vehicle. Later that evening, at approximately 9:30 p.m., Spokane Valley Deputy Joseph Reno noticed a white Chevy Trailblazer without license plates or taillights travelling on Mullen, near Boone. He conducted a traffic stop of the vehicle and identified the suspect as the driver. A check of the suspect's name revealed his driving privileges were suspended in Washington, and he was arrested. Recognizing the Trailblazer and the suspect as Page 4 possibly being connected to the robbery, Deputy Reno reviewed the pictures provided by Deputy Zickler and continued the investigation. He matched several of the vehicle's features and the suspect to the pictures from the robbery, including specific jewelry and the bandana wom by the suspect, which was now hanging on the SUV's rearview mirror. The suspect was advised of his rights and agreed to answer questions. He admitted taking items from the store without paying for them. He explained because he was "high on adrenaline," he did not see what happened to the victim when he drove away. The male suspect was transported and booked into the Spokane County Jail for Robbery 1st Degree. He was also issued a misdemeanor criminal citation for Driving While Suspended. Juvenile Female Arrested for Arson and Attempted Murder - Spokane Valley Fire Fighters/Arson Investigators and Spokane Valley Patrol Deputies/Major Crimes Detectives responded to investigate an early morning fire at an apartment in Spokane Valley. Through the investigation, deputies developed probable cause to arrest a juvenile female, charging her with Arson 1st Degree and four counts of Murder Pt Degree (attempted). In late September, at approximately 3:50 a.m., Spokane Valley Deputies responded to a fire at a residence in a 10200 block of E. 14th in Spokane Valle . Arriving deputies learned the four adults living at the location were able to escape the flames, but a 15-year-old female's location was unknown. The initial information received from the adult victims indicated they woke up due to the fire alarms, giving them time to escape. Some reported smelling the odor of gasoline and described seeing a path or trail of fire. A few minutes later, the juvenile female appeared, walking toward the home. Deputies developed probable cause to arrest the juvenile female, charging her with Arson 1st Degree and 4-counts of Murder 1st Degree (attempted). She was transported and booked into the Spokane County Juvenile Detention Center. Major Crimes Detectives and Fire Investigators responded to the scene to continue the investigation and process the scene for evidence. One of the adults remains hospitalized for treatment for non -life -threatening bums and cuts to his feet, legs, and hands. Vandalism/Theft in South Spokane Valley Neighborhood Appears Politically Motivated - Spokane Valley Patrol Deputies responded to several vandalism reports (malicious mischief), which appear to be politically motivated, in the latter part of September. This criminal activity was occurring in the neighborhood located south of 32"`' Avenue, between Pines and just west of Bowdish in Spokane Valley. The suspect(s) spray -painted garage doors/vehicles, destroyed yard signs, and stole property. The victims estimated the total damage at nearly Page 5 $20,000. The incident occurred during the later evening or early morning hours of darkness. At this time, it is not known if the destruction was caused by the same male or if there are others involved. Anyone with information regarding these incidents or has surveillance video of the possible suspect(s) is urged to call Crime Check at 509-456.2233, reference #10128874. 1) 11400 block of E. 37th Ave. (between 8:00-11:00 pm), the victim reported a political sign supporting the Trump campaign was stolen, and the suspect(s) had spray painted F*** Trump on one garage door and "BLM" on the other. A sealed glass salsa jar filled with a clear liquid, and a note was left on the victim's front porch. The handwritten note asked, "Do you like ALCOHOL?" and stated, "I like it, the BURN." It went on referencing a "cocktail" named "Vyacheslav Molotov" (1880-1986: Bolshevik party revolution leader and the Union of Soviet Socialist Republics USSR Prime Minister under Stalin). The note went on, stating, "someone like you might like the idea of cleansing." The note claimed the liquid was a "gift" of alcohol to cleanse the victim's hands for all the "wrongful deaths your POTUS caused." It has not been determined what the liquid actually was, but a sample and the jar were collected as evidence. The victim estimated the cost of repairs to be $2,500. The victim also stated similar incidents of vandalism, political signs being stolen, and incidents of theft have occurred over the last two years, which were not reported to law enforcement. 2) 3400 block of S. Bates, the victim reported his garage door and vehicle had been vandalized. The suspect(s) used black spray paint to write F*** Trump on his white garage door and white spray paint to write F*** Trump on his black SUV. A support Trump yard sign was cut into strips in the front yard, and a front porch light was damaged. The victim estimated the cost of repairs to be $15,000 or more. Just before midnight, a surveillance camera in the area captured footage of a suspect walking north on Bates, crouching near the victim's vehicle. A couple of minutes later, a suspect is seen running away from the victim's home, southbound on Bates. 3) 3700 block of S. Loretta Drive, while searching the area for discarded spray paint cans or other evidence, the deputy noticed damage to a home. White spray paint was used to write "TRUMP is a Fascist" on the victim's garage door. The suspect(s) cut the Trump yard sign and stole a support Trump flag. The victim estimated the cost of repairs to be $1,500 or more. 4) 3700 block of S. Union, again, searching the area, the Deputy observed damage to another residence. The home's front window had a "Trump Keep America Great 2020" sign affixed to the inside of the window. Suspect(s) used white spray paint to line out "Keep America Great" and wrote, "is a fascist" below Trump. A small yard decoration was stolen. The victim said his surveillance camera captured footage of a male approach his front door at approximately 12:20 a.m. The victim estimated the suspect's description as possibly a white male, 5' 11 "-6'0", 140 lbs., wearing a dark hoodie and dark pants. The victim estimated the cost of repairs to be $230.00. ** In a separate and probably unrelated incident in the same area: At approximately 4:25 p.m., at a residence located in the 3700 block of S. Union, a victim reported two teenaged (14, 15) girls were caught using a rock, unsuccessfully, to scrape off an "ALM" (All Lives Matter) sticker from the back window of his vehicle. The victim did not want to pursue charges. Instead, he wanted to use this incident as an educational experience. He explained he was a Vietnam Veteran Page 6 and that every life is precious. He did not want the girls to be mixed up with criminal activity by making a wrong decision, no matter their political views. The one suspect said she and her friend were "out looking for trouble." She apologized and admitted to trying to remove the sticker. The other suspect said she didn't do anything wrong. She just stood there and watched. Both knew their actions were wrong. The Deputy explained "complicity," and by Washington law, as an accomplice, she could be held accountable for the crime. Both juveniles were released to their parents and were not charged. NEW SCAM Warning - Investigators have received two reports of a new, but similar SCAM that appears to be active in our community. Please, do not send your hard-earned money to anyone contacting you by phone until you independently confirm you are talking to a legitimate employee of the company. Taking a little time may save you from losing a lot of money - Spokane County Sheriff's Detectives have reviewed two reports of scams where victims potentially lost thousands of dollars. Always independently verify the identity of the employee and business from phone contacts, especially ones that are unsolicited, before you send your money to potential scammers. If you receive unsolicited phone calls or emails stating you owe money or from people trying to sell you services, take the time to contact the company directly at phone numbers you looked up and verified. Any reputable company concerned for your wellbeing will understand your desire to make sure the transaction is legitimate. One victim reported she received a phone call from "Austin Parker" (323-366-9465), who claimed he worked for a company called "360 Total Security." He informed her that her McAfee Security for her computer was about to expire and wanted to know if she would switch to 360 Total. He stated they Nvould refund the victim a prorated amount of $117 if she wanted to change, and she agreed. "Parker" told the victim he accidentally sent her $117,777 and asked her to please refund the money with a cashier's check. The victim went to her bank, obtained two checks totaling over $116,000, and sent them via UPS as requested. Later, "Parker" called back, stating there was an issue receiving the checks and asked her to send another check for $79,670 via FedEx, and she complied. The victim was later informed the $117,777, which showed as a deposit into her account, was fraudulent. The victim promptly closed her account. The bank is conducting a fraud investigation, but at this time, it appears the victim has lost the total amount of the checks she sent to the predatory scammer. Another victim reported she received an email to renew her service agreement on her computer. She was told to fill out a form online, and she complied. The "employee, Jeremy Jones" (712-372-5817) told her she accidentally sent them too much money. He stated he could not send her cash, but he would deposit $14,000 into her account. "Jeremy" then told her this was a mistake and to send "Alex" (309-324-2639) $10,000 via FedEx. She did as he requested. The victim later found out this was a scam. She called the Attorney General's Office, and they advised her to try and get the funds back, but the bank informed her it was too late. These are just two horrible examples of victims being scammed of thousands of dollars by despicable predatory thieves. Unfortunately, once victims send money via cashier's checks, electronic transfers, prepaid credit cards, etc. they are usually unable to get their money back. These scarnmers are convincing, and their criminal acts must be profitable because law enforcement across the country continues to receive reports from people who have been duped. With untraceable/disposable cell phones, electronic transfers, and prepaid credit cards, these life -ruining thieves are almost untraceable, and more than likely, not from the local area or even the United States. These scams are federal crimes, but again, it is very hard if not almost impossible, for federal agencies to identify the criminals and hold them accountable. If you want to do business with a company that contacts you unsolicited, take down the company information and the Page 7 employee's name. Look up the company yourself and contact them directly using the number or email address you independently verified. Do NOT send money to anyone you have not independently verified, or you Fisk losing it all. If you have any doubt, contact your bank, a friend or family member, or anyone else you trust for assistance. For more information regarding Common Scams and Frauds or to report incidents, please go to the usa.gov website. https://www.usa.gov/common-seams-frauds Report Telephone Scams It's important to report phone scams to federal agencies. They can't investigate individual cases, but your report can help them collect evidence for lawsuits against scammers. • Report telephone scams online to the Federal Trade Commission. You can also call 1- 877-3 82-4357. The FTC is the primary government agency that collects scam complaints. Report Banking Scams The proper organization to report a banking scam depends on which type you were a victim of. • Report fake checks you receive by mail to the US Postal Inspection Service. • Report counterfeit checks to the Federal Trade Commission, either online or by phone at 1-877-382-4357. • Contact your bank to report and stop unauthorized automatic withdrawals from your account. • Forward phishing emails to the Federal Trade Commission at spam@uce.gov. We Will NOT Call & Demand Money for Warrants/Fines - EVER The Spokane County Sheriffs Office is again beginning to receive reports of scammers trying to lie, intimidate, trick, and threaten people into giving up their hard-earned money or personal information, Ieaving them vulnerable to identity theft. Law Enforcement, Courts, or any other government agency will never call you and demand prepaid credit cards for payment while threatening arrest if you don't. However, scammers will, so don't be fooled. Recently, these criminals have fraudulently claimed to be "Detective Chris Thompson" and "Deputy Wayne Farley." The scammers left a voicemail asking the potential victim to call them back and provided a phone number with a (509) area code. In a different incident, they either "spoofed" a Sheriff's Office phone number on the potential victim's caller ID or provided the number during the call to try and add legitimately to their deception. (Spoofing: is when a caller deliberately falsifies the information transmitted to your caller ID display to disguise their identity.) The stammers threaten and intimidate, with the goal of convincing victims to purchase prepaid credit cards to pay a "fine" and avoid a warrant being issued for their arrest. They may also demand personal identification numbers or banking information, which opens a potential victim to identity theft or having their bank accounts drained. This is a Scam!! Doii't Fall for ➢t! Don't LOSE your money! Page 8 People who receive calls from stammers can report the information to the Federal Trade Commission (FTC) https://www.ftccomplaintassistant.gov/iicrnt&panell -2 or Crime Check at 509-456-2233. The FTC website has additional information, tips, and different scamming alerts. `COPS' Film Crews Riding with Deputies - Two COPS film crews are riding with Spokane County Sheriff's Office and Spokane Valley Deputies throughout their shifts. We have a longstanding relationship with COPS and Langley productions, and we are pleased they have decided to return, highlighting the outstanding work our deputies provide to all of you. COPS film crews have ridden with Spokane County Sheriff's Office and Spokane Valley Deputies for many years. During that time, they have documented segments of the great work our deputies continually provide. This allows the viewer a glimpse of what takes place during a deputy's shift and how unpredictable any situation can be. Sheriff Knezovich said, "Shows like COPS highlight the work of law enforcement. They show, even for a few minutes, what the men and women out protecting our communities deal with day in and day out. People need to see how quickly things can turn, the decisions that need to be made quickly, and how well deputies and officers adjust and respond appropriately. They show the hard work and professionalism of law enforcement, despite what some anti -law enforcement activists and those in the media want you to believe." The COPS film crews began riding with deputies this September and will be here through the first week of November. We encourage residents who have operational surveillance cameras outside their home to go to the Sheriff's website and register their home and video cameras. Thank you. https://www.s • okanecount .or_/1080/Sheriff VIP Video Identification Program CLICK HERE lu.alune,.lWs tnevnP prognm LOCK ITEMS IN YOUR TRUNK OBSERVE CARSSHOULD I(EERGARAGE ANDREPORT NEVERRUN DOORSCLOSED UNATTENDED Page 9 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Burglary Month Count Year 2017 2018 2019 Calendar 2020 January 55 51 33 40 February 53 26 20 56 March 42 33 37 53 April 49 36 35 70 May 47 34 57 69 June 59 29 38 69 July 51 44 48 63 August 56 51 57 58 September 78 38 50 67 October 37 48 46 November 32 49 40 December 33 47 40 Grand Total 592 486 501 545 * IBR Offense: Burglary/Breaking & Entering 220 Produced: 10/19/2020 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriffs Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Murder NonNeg Manslaughter 1.2 1 0.8 0.6 0.4 0.2 FEBRUARY u ■ } LLI ¢ z 2 • SEPTEMBER OCTOBER • NOVEMBER BECEMBER —•— 2017 --M-- 2018 --sir-2019 Calendar 2020 Month Count Year 2017 2018 2019 Calendar 2020 January February 1 March April May 1 June 1 July 1 August September October November l December 1. Gra04To aJ? ,_ 2 1 1 2 *IBR Offense: Murder/Non-Negligent Manslaughter 09A Produced: 10/19/2020 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriffs Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Identity Theft 500 450 400 350 300 250 200 150 100 50 i _ —1 r w r F— cc oc u w ¢ z oc a j m m a a L 2 O 2 D w a u H a O JANUARY FEBRUARY w Lh NOVEMBER DECEMBER ---II— 2017 —f— 2018 —fir-- 2019 Calendar 2020 Month Count Year 2017 2018 2019 Calendar 2020 January 9 20 19 17 February 24 16 10 16 March 22 13 13 J.2 April 16 22 19 17 May 32 21 13 442 June 19 17 5 48 Jufy 23 14 12 25 August 13 14 8 28 September 17 13 14 16 October 15 21 17 November 19 23 12 December 25 16 7 _ Grand Total 234 210 149 621 *IBR Offense: Identity Theft 26F Produced: 10/19/2020 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Fraud Month Count Year 2017 2018 2019 Calendar 2020 January 26 69 65 70 February 36 46 32 58 March 37 59 63 49 April 43 55 57 61 May 53 67 56 85 June 57 65 50 74 July 61 65 65 65 August 53 62 65 70 September 66 49 55 66 October 64 60 75 November 54 56 68 December 43 60 49 Grand Total 593 713 700 598 * IBR Offense: Fraud - Credit Card/ATM 26B, Fraud - False Pretenses/Swindling/Can Games 26A, & Fraud - Impersonation 26C Produced: 10/19/2020 For Law Enforcement Use only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: DUI Month Count Year 2017 2018 2019 Cafendar 2020 January 22 21 32 25 February 26 18 21 28 March 33 39 21 9 April 18 13 27 18 May :19 33 18 16 June 28 23 27 27 July 26 15 25 25 August 24 28 23 22 September 19 37 40 22 October 24 33 29 November 18 31 35 December 20 22 21 Grand Total 277 313 319 192 * IBR Offense: DUI 90D Produced: 10/19/2020 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56,420 Spokane County Sheriffs Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Drugs 80 70 60 50 40 30 20 10 0 JANUARY Atot„ 04 FEBRUARY J CC CL >- w >- r c¢ z J vi D Q SEPTEMBER OCTOBER NOVEMBER DECEMBER + 2017 — l-- 2018 - 2019 Calendar 2020 Month Count Year 2.0:1.7 2018 2019 Calendar 2020 January 19 42 52 49 February 30 38 42 61 March 30 64 58 53 April 37 57 67 38 May 23 36 40 64 June 20 56 30 53 July 21 57 45 38 August 26 43 54 35 September 25 33 43 35 October 24 52 44 November 39 41 56 December 25 48 40 J and Tptah_ __ 319 567 571 426 * IBR Offense: Drug Equipment Violations 35B & Drugs/Narcotics Violations 35A Produced: 10/19/2020 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Theft From Motor Vehicle Month Count Year 2017 2018 2019 Calendar 2020 January 99 75 51 67 February 104 32 44 98 March 94 78 72 58 April 130 62 120 75 May 78 69 140 85 June 107 66 84 81 July 97 106 112 77 August 69 87 98 149 September 118 85 80 131 October 70 104 97 November 52 112 96 December 70 70 112 Grand Total 1088 946 1106 821 * IBR offense: Theft From Motor Vehicle 23F Produced: 10/19/2020 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriffs Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Motor Vehicle Theft Month Count Year 2017 2018 2019 Calendar 2020 January 44 36 34 32 February 37 24 22 32 March 44 28 19 31 April 42 27 29 29 May 27 25 33 29 June 28 24 25 34 July 41 39 31 25 August 36 18 31 25 September 43 26 37 27 October 40 31 25 November 34 45 36 December 28 29 35 Grand Total 444 352 357 264 * I BR Offense: Motor Vehicle Theft 240 Produced: 10/19/2020 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Robbery Month Count Year 2017 2018 20.1.9 Calendar 2020 January 3 6 3 8 February 6 2 8 12 March 7 5 4 6 April 3 6 4 8 May 2 8 6 3 June L 3 2 8 July 4 7 8 5 August 1 6 11 6 September 4 6 8 8 October 4 5 7 November 3 3 11 December 1 4 10 Grand Total 39 61 82 64 * IBR Offense: Robbery 120 Produced: 10/19/2020 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Assault Month Count Year 2017 2018 2019 Calendar 2020 January 96 84 71 93 February 95 62 62 95 March 78 100 74 80 April 90 88 68 97 May 93 80 87 87 June 93 102 79 104 July 95 112 103 87 August 73 84 95 98 September 92 76 72 79 October 87 82 67 November 84 79 85 December 84 89 77 Grand Total 1060 1038 940 820 * IBR Offense: Aggravated Assault 13A & Simple Assault 138 Produced: 10/19/2020 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Theft Month Count Year 2017 2018 2019 Calendar 2020 January 205 238 238 241 February 199 165 188 199 March 214 208 212 197 April 203 202 208 181 May 235 230 230 153 June 251 223 230 220 July 236 236 236 196 August 222 213 256 169 September 213 194 230 223 October 237 234 239 November 219 198 206 December 198 251 231 Grand Total 2632 2592 2704 1779 * IBR Offense; Theft - All Other 23H, Theft - Pocket -Picking 23A, Theft - Purse -Snatching 23B, Theft - Shoplifting 23C, Theft From Building 23D, Theft From Coin -Operated Machine 23E, & Theft of Motor Vehicle Parts/Accessories 23G Produced: 10/19/2020 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Rape Month Count Year 2017 2018 2019 Calendar 2020 January 9 16 3 2 February 2 4 3 2 March 3 8 4 2 April 7 6 5 May 9 9 3 3 June 2 7 5 4 July 6 5 3 1 August 5 3 4 3 September 2 3 9 3 October 7 1 4 November 1 6 2 December 4 7 4 Grand Total 57 75 49 20 *IBR Offense: Rape - Forcible 11A, Sodomy - Forcible 11B, Sexual Assault with Object - 11C Produced: 10/19/2020 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42,56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Counterfeiting Forgery Month Count Year 2017 2018 2019 Calendar 2020 January 9 18 22 23 February 11 10 13 11 March 20 24 17 14 April 20 22 13 14 May 26 21 10 10 June 15 15 14 7 July 21 15 10 9 August 14 17 13 10 September 20 14 11 2 October 18 11 14 November 9 20 21 December 9 14 :15 Grand Total 192 201 173 100 *IBR Offense: Counterfeiting/Forgery 250 Produced: 10/19/2020 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Destruction Damage Vandalism 250 200 150 100 50 0 JANUARY FEBRUARY /► 41I "p#.1► = J } LU U z Q 2 cc a 2 D Q Q 2 SEPTEMBER OCTOBER NOVEMBER DECEMBER --2017 —M—2018 —tr-- 2019 --Calendar 2020 Month Count Year 2017 2018 2019 Calendar 2020 January 159 146 124 113 February 148 95 67 141 March 136 121 122 105 April 173 127 144 158 May 139 142 161 118 June 143 140 133 154 July 178 141 156 147 August 149 132 144 172 September 160 155 141 191 October 119 165 165 November 131 155 140 December 105 125 174 Grand Total 1740 1644 1671 1299 1813 Offense: Destruction/Damage/Vandalism 290 Produced: 10/19/2020 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 In the first quarter of 2020, the City received 127 requests for public records, averaging 10.6 per week. The City is required to respond to PRRs within 5 business days and our average response time for the first quarter was 1.26 days. There was a significant spike in the completion time for the month of March, due in large part to finally closing out two lengthy requests from 2019. The first took approximately320 days to complete and the other took approximately 270 days. 60 50 40 30 20 10 0 I PRRs Received/Completed 50 53 55 51 52 42 45 46 44 42 44 35 38 33 53 41 33 2018 2019 2020 2018 2019 2020 # Received # Completed •Jan • Feb • Mar 25 20 15 10 5 0 •Jan • Feb • Mar 12.5 8.75 i 13.2510.5 10.25 111.25 I 1.1 Average Processing Time 11 11.5 9.5 5.55 22.64 2.75 8.14 7.12 0 9 1.49 1.16 4.35 5.09 PP 16 111 0.76 10.66 1.2 J1.009 1.22 1.39 3.48 ®�MI 2.78 2020 2018 I 2019 I 2020 2018 I 2019 I 2020 k Avg # Days to Respond i Avg # Days to Complete 2018 I 2019 Avg # Rec'd/week 12.5 13.25 10.25 8.75 11.25 11.5 11 9.5 0.76 1.2 1.22 0.9 1.49 0.66 1.09 •Jan • Feb • Mar 1.16 1.39 3.48 2.75 4.35 8.14 5.55 7.12 2.78 5.09 22.64 For reporting purposes, the City tracks the demographic of the person submitting the request. In 2020, of those reporting, 5% of our requests were from Spokane Valley residents. 2019 QTR 1 Title Company 1% Other Organization 15% Employee 0% Insurance Agency 0% Gov't Agency 0% Land Use Review Agency 23% Legal Firm 7% 2020 QTR 1 Title Company Other 1% Organization Gov't Agency 3% Insurance Agency r 1% Land Use Review Agency 8% Legal Firm 5°% Media 5% 38% In 2018 staff members began tracking the time spent working on PRRs, providing us with the costs associated with processing the requests. Because we can only charge for the actual costs to provide copies and not for staff time, the impact to the City and our taxpayers is significant. In the first quarter of 2020, the calculated reported impact was $15,563. Jan Feb Mar # Staff Hours $ Staff Time Fees Collected Impact 2019 2020 2019 2020 2019 2020 2019 2020 101.38 117.5 $ 5,390.84 $ 7,579.15 $ 27.35 $ 194.64 $ (5,363.49) $ (7,384.51) 83.45 98.75 $ 4,941.71 $ 6,044.16 $ 51.25 $ 54.66 $ (4,890.46) $ (5,989.50) 106.25 45.45 $ 6,096.20 $ 2,579.56 $169.49 $ 391.03 $ (5,926.71) $ (2,188.53) Total 291.08 261.70 $ 16,428.75 $16,202.87 $248.09 $ 640.33 $ (16,180.66) $ (15,562.54) PRR's of Note • On April 22, 2019, we received a request from a legal firm with regard to the Trent and Barker Grade Separation project. Our search produced 34,389 emails to review, of which 2,297 were responsive to the request. Including the emails, redaction log and departmental records, there were a total of 3,639 documents provided in three installments and $83.50 collected in allowable fees. The request was completed and closed on March 23, 2020. • On June 4, 2019, we received a request from a legal firm for communication records related to the WSAMA v WCOG v MRSC et al. lawsuit. Our search produced nearly 68,000 emails, 1,427 of which were responsive and provided in four installments. We collected $62.90 in allowable fees and closed the request on March 3, 2020. Council Meetings/Materials Council held 13 meetings in the first quarter: 4 regular meetings, 7 study sessions, and 2 special meetings. 1st Qtr Regular Meetings 1st Qtr Study Sessions 1st Qtr Special Meetings Totals 2020 _ __ 2020 ___; 2020 ____ 2020 # Mtgs packet pages # Mtgs packet pages # Mtgs packet pages Mtgs packet pages # Mtgs packet pages Total pages Total pages 4 579 5 864 7 883 1 106 2 208 1,700 1,670 450 400 350 300 250 200 150 100 50 0 ■ Regular ■ Study Session ■ Special 362 361 Jan 2019 362 361 0 0 COUNCIL MEETINGS Agenda Packet Pages 383 385 166 307 156 115 106 0 185 208 212 196 228 0 0 Jan Feb Feb Mar 2020 2019 2020 2019 166 156 185 115 307 383 196 0 106 208 0 0 Regular Study Session •Special 212 Mar 2020 228 385 2019 Regular Study Session Special 8-Jan 157 15-Jan 89 22-Jan 205 29-Jan 272 Total Jan 362 361 0 5-Feb 307 19-Feb 106 26-Feb 156 Total Feb 156 307 106 5-Mar 118 12-Mar 279 19-Mar 78 26-Mar 205 Total Mar 212 196 0 Total Q1 730 864 106 2020 Regular Study Session Special 7-Jan 43 14-Jan 166 21-Jan 72 Total Jan 166 115 0 4-Feb 177 1 11-Feb 207 18-Feb 206 25-Feb 185 Total Feb 185 383 208 3-Mar 134 10-Mar 109 17-Mar 78 24-Mar 119 31-Mar 173 Total Mar 228 385 0 Total Q1 579 883 208 Not counting the special meetings, Council meeting packets averaged 128 pages in the first quarter of 2020, compared to 154 pages on average in the first quarter of 2019. In the second quarter of 2020, the City received 77 requests for public records, averaging 6 per week. The PRRs were significantly impacted by the COVID-19 pandemic and while the Governor issued a proclamation that temp- orarily revoked the mandatory response time of five days, our average response time was 0.96 days. Priority was placed on necessary and essential functions of the City and, with many employees working from home, the total time to complete PRRs was extended to accommodate the schedules of staff. 60 50 40 30 20 10 53 53 PRRs Received/Completed 40 49 46 49 52 26 27 24 2018 2019 2020 2018 2019 2020 # Received Apr May "Jun # Completed 25 20 15 10 5 0 • Apr • May •Jun 2018 13.25 10 7 Avg # Rec'd/week 11.5 10.6 12 Average Processing Time 2020 5.25 5.75 7.25 2.75 2.96 8.53 1.58 1.45 0.65 4.94 0.64 0.71 1.2 0.9 0.9 1.31 1.12 2018 2019 2020 Avg # Days to Respond 0.64 1.58 0.71 1.2 1.45 0.9 •Apr •May •Jun 0.9 0.65 1.31 010000000011 19.81 5 3.38 5.73 III 15.38 2018 I 2019 I 2020 Avg # Days to Complete 4.94 2.96 1.12 8.53 2.75 3.38 5.73 19.81 15.38 For reporting purposes, the City tracks the demographic of the person submitting the request. In the second quarter of 2020, of those reporting, 12% of our requests were from Spokane Valley residents. 2019 QTR 2 Unknown 35% SV Citizen 15% Gov't Agency 2% Land Use Review Agency 14% Title Company 1% Legal Firm 5% Other Organizatio n Media 12% Title Company 1% Other Organization 32% SV Citizen 12% Gov't Agency Land Use Review Agency 10% Legal Firm 4% Media 7% Staff members estimate and self -report their time spent working on PRRs allowing us to track the costs associated with processing the requests. Because we can only charge for the actual costs to provide copies and not for staff time, the impact to the City and our taxpayers is significant. Due to the City Hall closure in response to COVID-19, nearly all records were provided electronically and many of the copy fees were waived. In the second quarter of 2020, the calculated reported impact was just under $9,422.00. Apr May Jun # Staff Hours $ Staff Time Fees Collected Impact 2019 2020 2019 2020 2019 2020 2019 2020 65.20 59.55 $ 3,334.84 $ 3,214.90 $ 168.11 $ 5.65 $ (3,166.73) $ (3,209.25) 65.00 54.5 $ 3,134.70 $ 2,312.09 $ 188.09 $ 198.90 $ (2,946.61) $ (2,113.19) 95.25 90.75 $ 6,184.55 $ 4,101.02 $ 120.46 $ 1.50 $ (6,064.09) $ (4,099.52) Total 225.45 204.8 $ 12,654.09 $ 9,628.01 $ 476.66 $ 206.05 $(12,177.43) $ (9,421.96) Council Meetings/Materials In response to the Governor's order banning in -person meetings, we worked with the IT department to put new measures in place to hold web -based Council meetings, including new procedures to allow the public to join the meeting via phone or computer, and to provide public comments during the meetings. In the second quarter, Council held 11 meetings: 6 regular meetings, 5 study sessions, and 1 special meeting. 2nd Qtr Regular Meetings 2nd Qtr Study Sessions 2nd Qtr Special Meetings Totals 9 2020 ui9 2020 2020 2t, 2020 Mtgs packe pages # Mtgs packet pages - Mtg: packet pages # Mtgs packet pages >acket ,)ages # Mtgs packet pages Tota page Total pages 5 1,43 6 1,369 6 1,493 5 702 224 1 1 ' 2,072 1000 900 800 700 600 500 400 300 200 100 0 • Regular • Study Session • Special 715 536 it Apr 2019 536 715 0 0 COUNCIL MEETINGS Agenda Packet Pages 882 49 Ap r 2020 882 49 0 0 653 296 366 256 2 0 482 May May Jun 2019 2020 2019 653 366 249 296 256 482 2 0 222 RI Regular IP Study Session ■ Special 397 121 1 Jun 2020 121 397 1 2019 Packet Pages Regular Study Session Special 2-Apr 135 9-Apr 368 16-Apr 530 23-Apr 168 30-Apr 50 Total Apr 536 715 0 14-May 273 15-May 1 21-May 296 28-May 380 1 Total May 653 296 2 4-Jun 290 1 11-Jun 221 18-Jun 192 24-Jun 249 Total Jun 249 482 222 Q2 Total 1438 1493 224 2020 Packet Pages Regular Study Session Special 7-Apr 49 14-Apr 168 28-Apr 714 Total Apr 882 49 0 5-May 256 12-May 85 26-May 281 Total May 366 256 0 2-Jun 165 9-Jun 75 16-Jun 115 23-Jun 46 30-Jun 117 1 Total Jun 121 397 1 Q2 Total 1369 702 1 n the third quarter of 2020, the City received 100 requests for public records, averaging 8.33 new requests per week. The COVID-19 pandemic impacted both our response and completion times due to employees working from home but our average response time was still just over one day and our average days to completion was 6.18 days. In addition, due to the closure of City Hall to the public, fees for providing copies of records were waived if the request was to review records. 70 60 50 40 30 20 10 0 PRRs Received/Completed 58 57 44 43 42 40 34 36 36 40 34 37 39 39 36 28 28 29 2018 2019 2020 2018 2019 2020 # Received # Completed Jul Aug °'°Sep Average Processing Time 16 10.75 14.510 14 9 ' .i111l u 10.62 12 11 )!l IC _oo ,xrvrrr 8.5 9 18 i 1 i 5.88 9 5.87 216.41 3. 6061.43 1.36 2 84 3.85 2 _ I II 0.84 0.75 0.91 0.68 1.17� II ,.. 0 ■ Jul • Aug • Sep 11 10.75 7 14.5 10 8.5 9 9 7 0.84 0.6 0.75 0.91 1.43 0.68 rJul •Aug •Sep 1.17 1.36 0.79 4.08 2018 I 2019 I 2020 Avg # Days to Complete 5.88 3.95 5.87 2.84 2.14 6.41 3.85 10.62 4.08 For reporting purposes, the City tracks the demographic of the person submitting the request. In the third quarter of 2020, of those reporting, 15% of our requests were from Spokane Valley residents. Land Use Review Agency 12% Other Organization 19% Unknown 20% Title Company 2% Other Organization 33% SV Citizen 15% Gov't Agency 3% Media 6% Land Use Review Agency 16% Legal Firm 5% 2018 I 2019 I 2020 Avg # Days to Respond 2018 I 2019 I 2020 Avg # Rec'd/week Staff members estimate and self -report their time spent working on PRRs allowing us to track the costs associated with processing the requests. Because we can only charge for the actual costs to provide copies and not for staff time, the impact to the City and our taxpayers is significant. Due to the City Hall closure in response to COVID-19, nearly all records were provided electronically and many of the copy fees were waived. In the third quarter of 2020, the impact was $12,376. Jul Aug Sep # Staff Hours $ Staff Time Fees Collected Impact 2019 2020 2019 2020 2019 2020 2019 2020 88.10 54.7 $ 4,367.69 $ 2,907.48 $ 85.32 $ 4.40 $ (4,282.37) $ (2,903.08) 96.25 117.25 $ 5,224.19 $ 5,455.81 $ 35.10 $ 15.50 $ (5,189.09) $ (5,440.31) 67.80 72.5 $ 3,934.30 $ 4,036.35 $ 32.75 $ 3.60 $ (3,901.55) $ (4,032.75) Total 252.15 244.45 $ 13,526.18 $ 12,399.64 $ 153.17 $ 23.50 $ (13,373.01) $ (12,376.14) Council Meetings/Materials We continue to hold web -based Council meetings in response to the Governor's order banning in -person meetings. In the third quarter, Council held 12 meetings: 5 regular meetings, 5 study sessions, and 2 special meetings. Total Council Meetings Total Agenda Packet Pages 2019 2020 2019 2020 12 12 1,886 2,871 2019 Packet Pages Regular Study Session Special 2-Jul 25 9-Jul 230 16-Jul 22 23-Jul 237 30-Jul 103 Total Jul 467 150 0 13-Aug 83 20-Aug 49 27-Aug 179 Total Aug 83 49 0 3-Sep 71 10-Sep 232 17-Sep 434 24-Sep 400 Total Sep 632 505 0 Q3 Total 1182 704 0 2020 Packet Pages Regular Study Session Special 7-Jul 201 14-Jul 207 21-Jul 25 28-Jul 209 Total Jul 416 226 0 4-Aug *281 11-Aug 607 25-Aug 217 0 Total Aug 607 217 281 8-Sep 229 15-Sep 499 22-Sep 218 29-Sep 178 Total Sep 447 677 0 Q3 Total 1470 1120 281 *Note: two special meetings were held on August 4, 2020 800 700 600 500 400 300 200 100 467 150 0 COUNCIL MEETINGS Agenda Packet Pages 416 226 0 83 49 0 607 217 0 632 505 447 1 677 0 Jul 2019 Jul 2020 Aug 2019 Aug 2020 Sep 2019 Sep 2020 ■ Regular 467 416 83 607 632 447 • Study Session 150 226 49 217 505 677 ■ Special 0 0 0 0 0 0 " Regular " Study Session NI Special El io„lane s.01.0Val Human Resources: lst Quarter Administrative - Human Resources 1 sc _ 3rd Quarter 2020 Recruitment Filled or Recruiting Recruitment Filled or Recruiting Part -Time Recreation Assistant — Host Recruiting Park Program Lead Recruiting IT Manager Filled Summer Day Camp Counselor Recruiting Mechanic Filled Summer Day Camp Asst. Lead Counselor Recruiting Office Assistant I (Central Reception) Filled Summer Day Camp Lead Counselor Recruiting Recreation Intern Filled Park Ambassador Recruiting Sr. Plans Examiner Recruiting Seasonal Maintenance Worker Recruiting Accounting Manager Recruiting Special Projects: • Wellness Campaign • Employee Appreciation Events Human Resources: 2°d Quarter Recruitment Filled or Recruiting Recruitment Filled or Recruiting Part -Time Recreation Assistant — Host No Hire (Covid) Park Ambassador No Hire (Covid) Sr. Plans Examiner No Hire (Covid) Seasonal Maintenance Worker Filled Accounting Manager Filled Park Program Lead No Hire (Covid) Summer Day Camp Counselor No Hire (Covid) Summer Camp Asst. Lead Counselor No Hire (Covid) Summer Camp Lead Counselor No Hire (Covid) Human Resources: 3rd Quarter Recruitment Filled or Recruiting Recruitment Filled or Recruiting Plans Examiner Recruiting Acctg Technician — Limited Term Recruiting On -Call Snow Plow Operators Recruiting Spokane _Valley THIRD QUARTER REPORTJULY—SEPTEMBER 2020 PARKS AND RECREATION ADMINISTRATIO CONTRACTS WORKED ON: • Recreational Services for providing and showing the outdoor drive-in movies. • Agreement for Services for flagger/ traffic control services for the drive-in movies. • Construction Agreement for the CenterPlace Carpet Replacement Project 2020. • Amendments to Agreements for: o Lease of CenterPlace classrooms temporarily suspended. o Implementation of the 2021- 2023 option years for the Parks Maintenance Agreement. o Implementation of the 2021 option year for CenterPlace Food & Beverage Services. o Waiving the least payment for 2020 for use of Splash -Down water park. o Implementation of 2021-2023 option years for Maintenance of Pool Facilities. • The CenterPlace Roof Repair project is continuing. While there have been challenges due to weather and COVID- 19, we are hopeful that the project will be completed by the end of October. We are fortunate to be able to work with Glenn Ritter and Don Hesse from Community and Public Works (CPW) on this project. Their efforts have been outstanding. • New carpet was installed in the Parks administration offices. AINTENANC COVID-19 restrictions and requirements continued to be a daily challenge for our department. Because we are still in Phase 2 of the Governor's Safe Start Washington phased reopening of WA, reservations continued to be cancelled and refunded week -by -week and then simply cancelled to the end of our park reservation season that ends on October 15. Parks were being used and abused, so we completed a thorough assessment of the condition of all amenities and devised a maintenance and repair game plan. We continued to brainstorm as to what we can and can't do for the citizens, and trying to come up with new, innovative ideas. We closely monitored the Governor's and Spokane Regional Health District's press conferences and guidance for restrictions to be lifted. In Zoom meetings with other jurisdictions, staff continued to discuss the possibilities and restrictions of opening swimming pools, recreation programs, and our facilities, and what that would look like. By the end of August, everything was cancelled or never opened for the remainder of the summer season. 1 • N A - MAINTENANCE, continued • The CenterPlace West Lawn project is nearing substantial completion. Again we want to thank Glenn and Don from CPW for their efforts in managing this project. It will be a real gem for our City when completed. Most all of the work has been completed. Final items to be completed include the gateway sign, a few lights, and the shelter. • Staff spent considerable time working on an acquisition grant from the Washington State Recreation Conservation Office (RCO) for the purchase of the 45.73- acre Flora Rd. property which WSDOT owns. The final presentation to the RCO was given in September via Zoom. Our accomplished team was so in sync with each other, their outfits even matched for the presentation without even being planned. • The Browns Parks Improvements 2019 project is now completed. Staff has been working with CPW staff on the final phase of the park, the Browns Park Playground and Shelter project, which will be constructed in 2021. Bids were opened on September 18. All bids received were over budget and thus rejected. It will go out for bids again before yearend. • While we couldn't have any park reservations this year because of COVID-19, we still hired a Park Ambassador to work weekends for just the months ofJune-August. This position has proven to be useful as a direct liaison with the citizens and being our "eyes and ears" out in the parks. • A continuing challenge we are facing daily are the homeless/transient issues in our parks and trails. Staff has been participating in the "homeless huddle" meetings with Morgan Koudelka, police dept., and social service agencies every two weeks. We are extremely appreciative of their efforts in addressing this challenging issue. • Staff participated in the 2021 budget workshop on August 4 presenting the Parks and Recreation Department budget. • Staff began preparing for the Master Plan process for the development of the Valley Mission Horse Arena area. Public meetings are planned for October. 2 CENTERPLACE REGIONAL EVENT CENTER Moving Forward With COVID-19: • Due to COVID-19, CenterPlace remains closed to the public. As of October, we will be allowed to host essential business meetings, trainings, and testings. CenterPlace developed a COVID-19 policy and staff was trained. We are starting to book small trainings, and it is exciting to have people in the building once again. • CenterPlace will be hosting Spokane County Elections starting on October 16 through November 3, 2020. Our building will be used as a Voter Service Center. The public will be able to come in to cast a ballot, update registration, register to vote, and obtain a ballot if theirs was lost or misplaced. Elections staff will be available to answer any questions or issues that voters may have. Ikt krA • CenterPlace cancelled a total of 483 events that were scheduled to be held this year due to COVID-19, which equates to approximately $250,000 in lost revenue. We were able to replace aging carpet in the front entry, two classrooms, and in the parks admin offices. • During closure, our facilities maintenance staff continue to be busy doing maintenance to the building and furniture. They are also assisting with projects at City Hall, the Police Precinct, and the Street Maintenance Shop. • Community Colleges of Spokane signed an amendment to their contract. They decided to put their contract on hold for up to 48 months. This is good news as we hope to see their classes back in the building as soon as everything returns to normal. • Staff is working with the IT Department to secure cameras to mount onto the exterior of CenterPlace to deter vandalism of the West Lawn. We are planning to do the camera cabling in-house to keep the costs at a minimum. • Staff assisted with hosting the Outside Agencies grant presentations for the City Council. There were 25 grant candidates that had the opportunity to Zoom into the City Council meeting from CenterPlace conference rooms. • The 2"d annual Farmers Market, which is held every Friday throughout the summer and hosted by JAKT, was extended through the end of September. Even though the affect of COVID-19 seems to have affected the lower attendance this year, the vendors were pleased with the sales. • CenterPlace partnered with Tru by Hilton, which is the new hotel being built across the street, to put up a billboard on Sullivan and Indiana. This billboard is to announce that CenterPlace will have a hotel within walking distance which makes us eligible to bid on more conferences through Visit Spokane and is appealing to business and private groups. The billboard will be up through mid -January 2021. 3 RECREATION COVID-19 Cancellations • Spokane Valley outdoor swimming pools were not open for the 2020 season, due to COVID-19 restrictions. • Unfortunately, there were no in -person Summer Day Camps or Teen Camps this summer and the annual "Game On" event at Terrace View Park was cancelled. All Adult Dance Lessons were cancelled. Camp in a Box We continued to offer Camp In A Box options throughout the summer for families to get a "camp experience" at home, with interesting crafts and fun activities provided. • The Free Summer Meal Program was conducted at Terrace View, Valley Mission, and Edgecliff Parks. Free "to - go" breakfasts and lunches were provided to all children under age 18 by East Valley School District Meal Program. Recreation staff were at the parks distributing these meals along with to -go activity kits. This year, 4,477 children received free meals through this summer meal program. This is up almost 1,000 participants from last year! • The Parks and Recreation Department offered two Free Drive -In Movies this summer. This was the first time we offered drive-in movies! "Abominable" was shown on August 7, and "Raiders of the Lost Ark" on August 21. Both drive-in movies were shown at the south parking lot of Valley Mission Park, and we had great weather each time. Registration was required for both movies and filled to capacity within hours of registration opening. Cars were parked with 10-ft. spacing between each vehicle to accommodate the COVID-19 mandates. Movies were sponsored in part by WSECU. Both citizens and staff enjoyed these fun events. We look forward to offering these events in the future! THANK YOU, WSECU! 4 OKANE VALLEY SENIOR CENTER • The Senior Center is still currently closed due to COVID-19. • The Spokane Valley Senior Citizens Association Board continues to conduct board meetings through Zoom. • The SVSCA Board has a new Vice President, Gay LeBret, who is a previous board member. • A newsletter was distributed in September. The newsletter contained an article celebrating the Senior Center's 15th anniversary, new ideas to connect virtually, and ways to donate. • The Senior Center administration offices received a facelift and an updated look. Our maintenance staff were busy painting and moving furniture to accommodate the new carpeting that was installed. 5