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20-177.00 EVCO Sound & Electronics: CenterPlace Cameras Contract No. 20-177.00 AGREEMENT FOR SERVICES EVCO Sound and Electronics Inc. THIS AGREEMENT is made by and between the City of Spokane Valley,a code City of the State of Washington,hereinafter"City"and EVCO Sound and Electronics Inc.,hereinafter"Consultant,"jointly referred to as"Parties." IN CONSIDERATION of the terms and conditions contained herein,the Parties agree as follows: 1. Work to Be Performed. Consultant shall provide all labor, services, and material to satisfactorily complete the Scope of Services, attached as Exhibit A. A. Administration. The City Manager or designee shall administer and be the primary contact for Consultant. Prior to commencement of work, Consultant shall contact the City Manager or designee to review the Scope of Services,schedule,and date of completion. Upon notice from the City Manager or designee, Consultant shall commence work, perform the requested tasks in the Scope of Services,stop work,and promptly cure any failure in performance under this Agreement. B. Representations. City has relied upon the qualifications of Consultant in entering into this Agreement. By execution of this Agreement, Consultant represents it possesses the ability, skill, and resources necessary to perform the work and is familiar with all current laws, rules, and regulations which reasonably relate to the Scope of Services. No substitutions of agreed-upon personnel shall be made without the prior written consent of City. Consultant represents that the compensation as stated in paragraph 3 is adequate and sufficient for the timely provision of all professional services required to complete the Scope of Services under this Agreement. Consultant shall be responsible for the technical accuracy of its services and documents resulting therefrom,and City shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City-furnished information. C.Standard of Care. Consultant shall exercise the degree of skill and diligence normally employed by professional consultants engaged in the same profession, and performing the same or similar services at the time such services are performed. D. Modifications. City may modify this Agreement and order changes in the work whenever necessary or advisable. Consultant will accept modifications when ordered in writing by the City Manager or designee, so long as the additional work is within the scope of Consultant's area of practice. Compensation for such modifications or changes shall be as mutually agreed between the Parties. Consultant shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by City without additional compensation. 2.Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in effect until completion of all contractual requirements have been met as determined by City. Consultant shall complete its work by December 31, 2020, unless the time for performance is extended in writing by Agreement for Services(without professional liability coverage) Page 1 of 8 Contract No. 20-177.00 the Parties. Either Party may terminate this Agreement for material breach after providing the other Party with at least 10 days'prior notice and an opportunity to cure the breach. City may,in addition,terminate this Agreement for any reason by 10 days' written notice to Consultant. In the event of termination without breach, City shall pay Consultant for all work previously authorized and satisfactorily performed prior to the termination date. 3.Compensation. City agrees to pay Consultant a flat fee of$10,390,(which does not include Washington State Sales Tax if any is applicable)as full compensation for everything done under this Agreement,as set forth in Exhibit A. Consultant shall not perform any extra,further,or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. 4. Payment. Consultant shall be paid monthly upon presentation of an invoice to City. Applications for payment shall be sent to the City Finance Department at the below-stated address. City reserves the right to withhold payment under this Agreement for that portion of the work(if any)which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Services,City standards,City Code,and federal or state standards. 5.Notice. Notices other than applications for payment shall be given in writing as follows: TO THE CITY: TO THE CONSULTANT: Name:Christine Bainbridge,City Clerk Name: Kevin SantefaBauer Phone:(509)720-5000 Phone:(509)535-8718 Address: 10210 East Sprague Avenue Address: 3511 E Trent Ave. Spokane Valley,WA 99206 Spokane,WA 99202 6.Applicable Laws and Standards. The Parties,in the performance of this Agreement,agree to comply with all applicable federal, state, and local laws and regulations. Consultant warrants that its designs, construction documents,and services shall conform to all federal, state,and local statutes and regulations. 7. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions. A. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible,or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public(federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or Agreement for Services(without professional liability coverage) Page 2 of 8 Contract No. 20-177.00 destruction of records,making false statements,or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph(A)(2)of this certification;and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions(federal,state,or local)terminated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification,such prospective participant shall attach an explanation to this Agreement. 8. Relationship of the Parties. It is understood and agreed that Consultant shall be an independent contractor and not the agent or employee of City,that City is interested in only the results to be achieved, and that the right to control the particular manner,method,and means in which the services are performed is solely within the discretion of Consultant. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Consultant. The Consultant shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 9. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by Consultant under this Agreement are and shall be the property of City,and may be subject to disclosure pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Consultant under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports,reproduction quality mylars of maps,and copies in the form of computer files,for the City's use. City shall have unrestricted authority to publish,disclose,distribute, and otherwise use,in whole or in part,any reports,data,drawings,images,or other material prepared under this Agreement,provided that Consultant shall have no liability for the use of Consultant's work product outside of the scope of its intended purpose. 10.Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Consultant's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine, make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, and record of matters covered by this Agreement for a period of three years from the date final payment is made hereunder. 11.Insurance. Consultant shall procure and maintain for the duration of the Agreement,insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Consultant,its agents,representatives,employees,or subcontractors. A. Minimum Scope of Insurance. Consultant's required insurance shall be of the types and coverages described below: 1. Automobile liability insurance covering all owned, non-owned, hired, and leased vehicles. Coverage shall be at least as broad as Insurance Services Office(ISO)form CA 00 01. Agreement for Services(without professional liability coverage) Page 3 of 8 Contract No. 20-177.00 2.Commercial general liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises,operations,stop-gap independent contractors and personal injury, and advertising injury. City shall be named as an additional insured under Consultant's commercial general liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of$1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $2,000,000 each occurrence,and $2,000,000 general aggregate. C.Other Insurance Provisions. The Consultant's policies are to contain,or be endorsed to contain, the following provisions for automobile liability and commercial general liability insurance: 1. Consultant's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or self-insured pool coverage maintained by City shall be in excess of Consultant's insurance and shall not contribute with it. 2.Consultant shall provide City and all additional insured for this work with written notice of any policy cancellation within two business days of their receipt of such notice. 3. If Consultant maintains higher insurance limits than the minimums shown above, City shall be insured for the full available limits of commercial general and excess or umbrella liability maintained by Consultant, irrespective of whether such limits maintained by Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by Consultant. 4.Failure on the part of Consultant to maintain the insurance as required shall constitute a material breach of the Agreement, upon which the City may, after giving at least five business days' notice to Consultant to correct the breach, immediately terminate the Agreement, or at its sole discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to City on demand,or at the sole discretion of the City,offset against funds due Consultant from the City. D.Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.Best rating of not less than A:VII. E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Consultant shall furnish the City with original certificates and a copy of the amendatory Agreement for Services(without professional liability coverage) Page 4 of 8 Contract No. 20-177.00 endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Agreement before commencement of the work. 12. Indemnification and Hold Harmless. Consultant shall, at its sole expense, defend, indemnify, and hold harmless City and its officers,agents,and employees,from any and all claims,actions,suits,liability, loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts,errors,or omissions in the services provided by Consultant, Consultant's agents, subcontractors, subconsultants, and employees to the fullest extent permitted by law,subject only to the limitations provided below. However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial insurance,Title 51, RCW, solely for the purpose of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 13.Waiver. No officer,employee,agent,or other individual acting on behalf of either Party has the power, right,or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance shall not be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law shall be taken and construed as cumulative and in addition to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other Party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 14. Assignment and Delegation. Neither Party may assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without prior written consent of the other Party. 15. Subcontracts. Except as otherwise provided herein, Consultant shall not enter into subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of City. 16. Confidentiality. Consultant may, from time-to-time,receive information which is deemed by City to be confidential. Consultant shall not disclose such information without the prior express written consent of City or upon order of a court of competent jurisdiction. 17. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes between City and Consultant shall be resolved in the Superior Court of the State of Washington in Spokane County. Notwithstanding the foregoing, Consultant agrees that it may, at City's request, be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or that are related to Consultant's services under this Agreement. Consultant further agrees that an arbitrator's decision therein shall be final and binding on Consultant and that judgment may be entered upon it in any court having jurisdiction thereof. Agreement for Services(without professional liability coverage) Page 5 of 8 Contract No. 20-177.00 18. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this Agreement shall be entitled to its attorney's fees and costs of such litigation(including expert witness fees). 19. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified,or altered except in writing signed by the Parties hereto. 20.Anti-kickback. No officer or employee of City,having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted,or granted a present or future gift,favor,service,or other thing of value from any person with an interest in this Agreement. 21.Assurance of Compliance with Applicable Federal Law. During the performance of this Agreement,the Consultant,for itself, its assignees,and successors in interest agrees as follows: A. Compliance with Regulations: The Consultant shall comply with the federal laws set forth in Section 7 of this Exhibit("Acts and the Regulations")relative to non-discrimination in federally- assisted programs of the U.S. Department of Transportation, Washington State Department of Transportation (WSDOT), as they may be amended from time-to-time, which are herein incorporated by reference and made a part of this Agreement. B. Non-discrimination: The Consultant, with regard to the work performed by it during this Agreement, shall not discriminate on the grounds of race,color,or national origin in the selection and retention of subcontractors,including procurements of materials and leases of equipment.The Consultant shall not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations,including employment practices when the contract covers any activity,project, or program set forth in Appendix B of 49 CFR Part 21. C.Solicitations for Subcontracts,Including Procurements of Materials and Equipment: In all solicitations,either by competitive bidding, or negotiation made by the Consultant for work to be performed under a subcontract, including procurements of materials,or leases of equipment,each potential subcontractor or supplier shall be notified by the Consultant of the Consultant's obligations under this Agreement and the Acts and the Regulations relative to non-discrimination on the grounds of race,color,or national origin. D. Information and Reports: The Consultant shall provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto, and shall permit access to its books,records,accounts, other sources of information, and its facilities as may be determined by the City or the WSDOT to be pertinent to ascertain compliance with such Acts, Regulations, and instructions.Where any information required of Consultant is in the exclusive possession of another who fails or refuses to furnish the information, the Consultant shall so certify to the City or the WSDOT,as appropriate,and shall set forth what efforts it has made to obtain the information. E. Sanctions for Noncompliance: In the event of a Consultant's noncompliance with the non-discrimination provisions of this Agreement,the City will impose such contract sanctions as it or the WSDOT may determine to be appropriate, including,but not limited to: Agreement for Services(without professional liability coverage) Page 6 of 8 Contract No. 20-177.00 1. withholding payments to the Consultant under the Agreement until the Consultant complies;and/or 2.cancelling,terminating,or suspending the Agreement, in whole or in part. F. Incorporation of Provisions: The Consultant shall include the provisions of paragraphs one through six of this Exhibit in every subcontract,including procurements of materials and leases of equipment,unless exempt by the Acts,the Regulations and directives issued pursuant thereto.The Consultant shall take action with respect to any subcontract or procurement as the City or the WSDOT may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if the Consultant becomes involved in, or is threatened with litigation by a subcontractor or supplier because of such direction,the Consultant may request that the City enter into any litigation to protect the interests of the City. In addition,the Consultant may request the United States to enter into the litigation to protect the interests of the United States. G. Pertinent Non-Discrimination Authorities: During the performance of this Agreement, the Consultant agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Title VI of the Civil Rights Act of 1964(42 U.S.C. §2000d et seq.,78 stat.252),(prohibits discrimination on the basis of race,color,national origin);and 49 CFR Part 21; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §4601),(prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highway Act of 1973,(23 U.S.C. §324 et seq.),(prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794 et seq.), as amended, (prohibits discrimination on the basis of disability);and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. §6101 et seq.), (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 USC §471, Section 47123), as amended,(prohibits discrimination based on race,creed,color,national origin,or sex); The Civil Rights Restoration Act of 1987,(PL 100-209),(Broadened the scope,coverage and applicability of Title VI of the Civil Rights Act of 1964,The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms"programs or activities"to include all of the programs or activities of the Federal- aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems,places of public accommodation,and certain testing entities(42 U.S.C.§§12131- Agreement for Services(without professional liability coverage) Page 7 of 8 Contract No. 20-177.00 12189)as implemented by Department of Transportation regulations at 49 C.F.R.parts 37 and 38; The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. §47123) (prohibits discrimination on the basis of race,color, national origin,and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures Non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency(LEP).To ensure compliance with Title VI,you must take reasonable steps to ensure that LEP persons have meaningful access to your programs(70 Fed.Reg.at 74087 to 74100);and Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities(20 U.S.C.§1681 et seq.). 22. Business Registration. Prior to commencement of work under this Agreement, Consultant shall register with the City as a business if it has not already done so. 23.Severability. If any section,sentence,clause,or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction,such invalidity shall not affect the validity of any other section,sentence,clause,or phrase of this Agreement. 24. Exhibits. Exhibits attached and incorporated into this Agreement are: A. Statement of Work B. Insurance Certificates E r_ The Parties have executed this Agreement this day of 0G�OI'�C ,20.40 CITY OF SPOKANE VALLEY Consulta : 16AL CAM, -7 I- Mark Calhoun,City Manager By: Its: Authorized Representative APPROVED AS TO FORM: 7. 7 Office the i . e p' h' Y Agreement for Services(without professional liability coverage) Page 8 of 8 Evco Sound O ' & Electronics, Inc. AV I PRO SOUND I LIFE SAFETY SYSTEMS 4— 0 SOW Centerplace Camera Additions for Agreement to Perform Consulting Services to City of Spokane Valley a) Date Services Performed By: Services Performed For: September 24,2020 EVCO Sound and Electronics Inc. City of Spokane Valley W 3511E Trent Ave 10210 E Sprague Ave Spokane,WA 99202 Spokane,WA 99202 0 This Statement of Work(SOW)is issued between City of Spokane Valley("Client"or"Customer")and EVCO Sound and Electronics Inc. ("Contractor"or"EVCO").This SOW:Centerplace Camera Additions(hereinafter called the"SOW"),effective as of signing date,is entered into by and between Contractor and Client,and is subject to the terms and conditions specified below.The Exhibit(s)to this SOW, if any,shall be deemed to be a part hereof. In the event of any inconsistencies between the terms of the body of this SOW and the terms of the Exhibit(s) hereto,the terms of the body of this SOW shall prevail. Engagement Resources Client Name Contact Chad Knodel cknodel@spokanevalley.org Scope of Work Contractor shall provide the Services and Deliverable(s)as follows:Spokane Valley would like to add additional external cameras at Centerplace to be able to see viewpoints in the promenade area. Statement of Work for City of Spokane Valley •September 24,2020 1 Deliverable Materials EVCO to provide and install additional cameras,sized properly to be able to capture the areas desired. EVCO will reuse existing exterior mounting location on the North side of the West wing to install a wall mount 20MP multi-lens camera. EVCO will also provide and install an exterior corner mount 20MP multi-lens camera on the Northwest corner of the North wing. Optionally EVCO can provide and install a weather proof/attack resistant wall mount 4MP varifocal dome with IR illumination on the front of the newly constructed concession stand. These cameras will be configured to be brought into the Existing Valarus NVR that is located at the City Hall building.Owner has existing fiber between the two buildings that should support the 3 new cameras. Owner responsible for all race way and rough-in including non-standard backboxes. Owner responsible for all 120VAC requirements. Owner responsible for installation of all category cable for the system. Owner responsible for providing POE switches/ports and all networking equipment that will be required by the system including but not limited to fiber,media converters, POE injectors and Wi-Fi networking components. Exclusions: The following work is not included in our Scope of Work • All conduit, high voltage,wiring panels, breakers, relays, boxes, receptacles,etc. • Running wire as needed to accomplish project. • Concrete saw cutting and/or core drilling. • Fire wall,ceiling, roof and floor penetration. Contractor Responsibilities • Provide all materials listed needed for Project. • Provide all Professional Services needed to accomplish Project • Includes offsite system setup, programming and testing. • Includes onsite installation,setup and training. Client Responsibilities • Owner responsible for all race way and rough-in including non-standard backboxes. • Owner responsible for all 120VAC requirements. • Owner responsible for installation of all category cable for the system. • Owner responsible for providing POE switches/ports and all networking equipment that will be required by the system including but not limited to fiber, media converters, POE injectors and Wi-Fi networking components Statement of iVork for City of Spokane Valley •September24,2020 2 • In developing a comprehensive proposal for equipment and integration services Evco's Sales Representatives and Engineering teams must make some assumptions regarding the physical construction of your facility,the availability of technical infrastructure and site conditions for installation. If any of the conditions we have indicated in the site survey form are incorrect or have changed for your particular project or project site, please let your Sales representative know as soon as possible. Conditions of the site found during integration effort which are different from those documented may have an • Conditions of the site found during integration effort which are different from those documented may have an effect on the price of the system solution,integration or services.To ensure that you have an accurate proposal based on your facility and specific to the conditions of your project, please review all project documentation carefully. Fee Schedule This engagement will be conducted on a Fixed Fee basis.Only the work outlined in this SOW will be completed for the costs below.Materials will be billed as they are invoiced by the vendor.The total value for the Services pursuant to this SOW will be agreed upon with acceptance unless otherwise agreed to by both parties via the project change control procedure,as outlined within.A Change Order will be issued specifying the amended value.Project will be considered completed upon final walkthrough punch list with final contingencies listed and timeline to complete set. Item Description Quantity Rate Cost VICON 20 MP Multi-sensor Camera w/ 2 $3,600.00 $7,000.00 Mount Materials Sub-total $7,200.00 Installation Services including Travel (prevailing wage) $1,400.00 Programming/Staging Services $1,000.00 Engineering/Design Services $450.00 Project Management/Training/Warranty Services $340.00 Labor Sub-total $3,190.00 Project Total $10,390.00 OPTIONAL ITEMS Concession Stand 4 MP Camera-Installed 1 427200.00 *****Rates do not include applicable sales tax which may vary by location.Shipping is included***** • Statement of Work for City of Spokane Valley •September 24,2020 3 Bill to Address ! Client Project Manager Client Cost Center 10210 E Sprague Ave Spokane,WA 99202 Chad Knodel NA Completion Criteria Contractor shall have fulfilled its obligations when any one of the following first occurs: • Contractor accomplishes the Contractor activities described within this SOW,including delivery to Client of the materials listed in the Section entitled"Deliverable Materials,"and Client accepts such activities and materials without unreasonable objections.No response from Client within 2-business days of deliverables being delivered by Contractor is deemed acceptance. • If additional items need to be accomplished after the final walkthrough the project will be moved into completed status and Service dept.will take over the remaining items with a set date by client and contractor. Project Change Control Procedure The following process will be followed if a change to this SOW is required: • A Project Change Order(PCO)will be the vehicle for communicating change.The PCO must describe the change,the rationale for the change,and the effect the change will have on the project. • The designated Project Manager of the requesting party(Contractor or Client)will review the proposed change and determine whether to submit the request to the other party. • Both Project Managers will review the proposed change and approve it for further investigation or reject it.Contractor and Client will mutually agree upon any charges for such investigation,if any. If the investigation is authorized,the Client Project Managers will sign the PCR,which will constitute approval for the investigation charges.Contractor will invoice Client for any such charges.The investigation will determine the effect that the implementation of the PCR will have on SOW price,schedule and other terms and conditions of the Agreement. • Upon completion of the investigation, both parties will review the impact of the proposed change and,if mutually agreed,a Change Authorization will be executed. • A written Change Authorization and/or PCO must be signed by both parties to authorize implementation of the investigated changes. Statement of Work for City of Spokane Valley •September 24,2020 4 Knowledge Transfer (Training) This is geared specifically towards the end-user/operator. The purpose of this knowledge transfer is to provide operators with the necessary knowledge to confidently and comfortably operate all aspects of the integrated system. Areas covered include the following: • Equipment and system overview • Equipment operation and function • Equipment start up,stop,and shut Down • Equipment automatic and manual operation • Discussion and documentation relating to control system operation • Discussion and documentation relating to system processor and its control applications • Powering up,powering down Sound system via control system • Manual operation of display systems,audio system and all other related components • Use/operation of patch panels,when and where to be used • Who to call when help is required Period of Performance Warranty and Service EVCO will provide a labor warranty for all systems listed for a period of 90 days from substantial completion. Equipment holds a 1-year warranty and will be replaced on a time cost basis outside of the 90-day period. EVCO is an authorized dealer for all listed systems to provide sales,service and ongoing warranty support. Any service required during the warranty period will be as follows: Initial response via phone or email to be within 2 hours during normal business hours followed by authorized service technician dispatched within 3 business days.After hours,weekend and holiday work if required will be billed at the following rates, Weekday evenings and Saturday-$200/hour,2 hour minimum,Sunday and holiday-$300/hour,2 hour minimum. Exclusions The following items/circumstances are not covered under these terms: Damage caused by misuse,abuse,neglect,accident,vandalism,disaster,fire,flood,water,wind,lightning,and other acts of God. Items designed to fail in order to protect the equipment,such as power and/or lightning suppressors,are also not covered by this plan.Damage caused by failure to provide adequate electrical power or unsuitable building conditions(i.e. HVAC). Damage caused by repairs done to the equipment by unauthorized individuals (other contractors,employees,etc.). Statement of Work for City of Spokane Valley .September 24,2020 5 Project Approval IN WITNESS WHEREOF,the parties hereto have caused this SOW to be effective as of the day,month and year first written above. EVCO Sound and Electronics City of Spokane Valley Inc. By: MIL PP Name: Mark CAI . 9e4/‘�OW\ Name: Josh Helgeson (�Title: y Title: Commercial Account Executive y 441 er Prepared by: Josh Helgeson Commercial Account Executive: josh@evcosound.com 509-979-9948 Statement of Work for City of Spokane Valley•September24,2020 6 Assumptions • The room(s) matches)the drawings provided • Site preparation will be verified by EVCO project supervisor or representative before scheduling of the installation.All work areas should be clean and dust free prior to the beginning of on-site integration of electronic equipment. • Customer communication of readiness will be considered accurate and executable by EVCO project manager. • In the event of any arrival to site that EVCO is not able to execute work and definable progress,the Customer will be charged a$450 Fee to offset the lost time due to the lack of readiness. The$450 Fee will be presented as a Contract Change Order and will/may halt work until acceptance by the Customer and rescheduling of the integration effort is agreed upon. • Rescheduling and redeployment of EVCO technicians due to Client changes or unacceptable site preparation may cause scheduling delays of up to 10 business days. • There is ready access to the building/facility and the room(s)for equipment and materials. • There is secure storage for equipment during a multiple-day integration. • If Customer furnished equipment and existing cabling is to be used, EVCO assumes that these items are in good working condition at this time and will integrate into the designed solution. Any repair, replacement and/or configuration of these items that may be necessary will be made at an additional cost. • All Network configurations including IP addresses are to be provided,operational and functional before project integration begins. EVCO will not be responsible for testing the LAN connections. • Cable or Satellite drops must be in place with converter boxes operational before the completion of integration. Any delay resulting in extra work caused by late arrival of these items will result in a change order for time and materials. • Document review/feedback on drawings/correspondence will be completed by the Customer within two business days{unless otherwise noted} • The documented Change Control process will be used to the maximum extent possible—the Customer will have an assigned person with the authority to communicate/approve project Field Directed Change Orders and Contract Change Orders(see Appendix) Statement of Work far City of Spokane Valley•September 24,2020 7 Client#:2164711 124EVCOSOU ACORD1 DATE(MM/DDlYYYI)CERTIFICATE OF LIABILITY INSURANCE 10/09/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Cert Team McGriff Insurance Services PHONE( C,No,Ext):678-726-1000 FAx (A/C,No): 877-657-1559 1071 Founders Blvd. E-MAIL mea certificates riffinsurance.com ADDRESS: certificatesga@mcgriffinsurance.com Suite B INSURER(S)AFFORDING COVERAGE NAIC# Athens,GA 30606 INSURER A:Atlantic Specialty Insurance Company 27154 INSURED INSURER B:Crum&Forster Specialty Insurance Co 44520 Evco Sound&Electronics Inc INSURER C: 3511 E Trent Ave INSURER D: Spokane,WA 99202-4416 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP/Y LIMITS LTR INSR WVD POLICY NUMBER (MM/DDYYY) (MM/DD/YYYY) A X COMMERCIAL GENERAL LIABILITY 7110160550002 11/26/2019 11/26/2020 EACH OCCURRENCE $1,000,000 CLAIMS-MADE X OCCUR PREMISES(EaEoNxurrDence) $500,000 MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 PRO- POLICY JECT LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: $ A AUTOMOBILE LIABILITY 7110160550002 11/26/2019 11/26/2020 COMBINED SINGLE LIMIT (Ea accident) $1,000,000 X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ NON-OWNED PROPERTY D X AUTOS ONLY X AUTOS ONLY (Per accident)AMAGE ' A )( UMBRELLA LIAB X OCCUR 7110160550002 11/26/2019 11/26/2020 EACH OCCURRENCE $2,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $2,000,000 DED X RETENTION$0 $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ B Cyber/E&O TE0100225400 11/26/2019 11/26/2020 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Project: Centerplace/EVCO CCTV CERTIFICATE HOLDER CANCELLATION City f Spokane Valle SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE y o p y THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 10210 E.Sprague Avenue ACCORDANCE WITH THE POLICY PROVISIONS. Spokane,WA 99206 AUTHORIZED REPRESENTATIVE aro,t, wmauia '9. $wo8S ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) 1 of 1 The ACORD name and logo are registered marks of ACORD #S26625499/M24722347 DF1 Chad Knodel From: Josh Helgeson <jhelgeson@evcosound.com> Sent: Friday, October 9, 2020 10:46 AM To: Chad Knodel;Trevor Thompson Subject: Re: Centerplace/EVCO CCTV 10%holdback will work for us.Thanks! JOSH HELGESON Commercial Account Executive Evco Sound & Electronics Inc.Since 1969 D (509) 321-7024 M (509) 979-9948 josh@evcosound.com From: Chad Knodel<cknodel@spokanevalley.org> Sent: Friday, October 9, 2020 10:25:35 AM To:Trevor Thompson<tthompson@evcosound.com>;Josh Helgeson <jhelgeson@evcosound.com> Subject: RE: Centerplace/EVCO CCTV Thank you. We will also need either the performance/payment bond, or elect for the City to withhold 10%of the contract amount until the job is done. Thank you, Chad Knodel I IT Manager 10210 E.Sprague Avenue I Spokane Valley,WA 99206 (509)720-5055 I cknodel@spokanevalley.org x�9pIC � This email and any attachments may be subject to disclosure pursuant to Washington State's Public Record Act,chapter 42.56 RCW From:Trevor Thompson<tthompson@evcosound.com> Sent: Friday, October 9, 2020 9:52 AM To:Josh Helgeson<jhelgeson@evcosound.com>; Chad Knodel<cknodel@spokanevalley.org> Subject: RE: Centerplace/EVCO CCTV Thanks! Trevor Thompson 1