20-150.01 SNAP: CARES Act Coronavirus Act Relief Funds CONTRACT AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF
SPOKANE VALLEY AND
SPOKANE NEIGHBORHOOD ACTION PARTNERS dba SNAP
Spokane Valley Contract#20-150.01
WHEREAS.Section 601(a)of the Social Security Act,as added by section 5001 of the Coronavirus
Aid.Relief, and Economic Security Act("CARES Act")(PL 116-136),established the Coronavirus Relief
Fund (the "Fund") and appropriated $150 billion under Title V of the CARES Act to the Fund to be used
to make payments for specified uses to States and certain local governments;and
WHEREAS, on September 10, 2020, the City was notified that it was awarded an additional
$1,450,000 of Fund resources to reimburse certain additional local governments in the state for specified
expenditures through contracts administered by the State Department of Commerce("Commerce")and that
the time for use of such funds was extended from October 31,2020 to November 30,2020; and
WHEREAS, the City entered into an amendment to the Interagency Agreement with Commerce
regarding acceptance of the additional amounts from the Fund and extending the period of use from October
31, 2020 to November 30,2020.
NOW THEREFORE,for good and valuable consideration,the legal sufficiency of which is hereby
acknowledged.City and the Subrecipient mutually agree as follows:
1. Purpose: This Amendment is for the Contract for SNAP to distribute Spokane Valley CARES Act funds
to those in need of mortgage, rent, and utility assistance as a direct result of the COV1D-19 pandemic by
and between the Parties,executed by the Parties on August 17,2020,and which terminates on October 31,
2020. Said contract is referred to as the "Original Contract" and its terms are hereby incorporated by
reference.
2.Original Contract Provisions:The Parties agree to continue to abide by those terms and conditions of the
Original Contract and any amendments thereto which are not specifically modified by this Amendment.
3. Amendment Provisions: This Amendment is subject to the following amended provisions:
The Scope of Services set forth in EXHIBIT A is amended and replaced as identified in the attached
Amended Scope of Services, a copy of which is attached as Exhibit A-I and incorporated by
reference. All references to Exhibit A and Scope of Services shall be deemed to refer to the
Amended Scope of Services.
Section 3. TERM OF CONTRACT is hereby amended to read as follows:
This Agreement shall be in full force and effect upon execution and shall remain in effect until
completion of all contractual requirements have been met as determined by the City. Subrecipient
shall complete its services by November 30, 2020, unless time for performance is extended in
writing by the Parties.
Either Party may terminate this Agreement for material breach after providing the other Party with
at least 10 days' prior notice and an opportunity to cure the breach. City may,in addition,terminate
this Agreement for any reason by 10 days' written notice to Subrecipient, including but not limited
CARES Act Amendment# 1 -(Rent, Mort., Utility) Page 1 of 5
to withdrawal of funding by Commerce. In the event of termination without breach,City shall pay
Subrecipient for all services and distributions previously authorized and satisfactorily performed
prior to the termination date.
Section 5(A). PAYMENT AND RECAPTURE is hereby amended to read as follows:
A. Payment. Subrecipient shall be paid upon presentation of an invoice no more frequently than
weekly along with any required certification(Exhibit A)to City,provided that all invoices shall be
provided no later than November 18, 2020, to allow payments to be processed by November 30,
2020. Applications for payment shall be sent to the City Finance Department at the below-stated
address.
City reserves the right to withhold payment under this Agreement for that portion of the work(if
any) which is determined in the reasonable judgment of the City Manager or designee to be
noncompliant with the Scope of Services,City standards,City Code,and federal or state standards.
The Parties agree that in the event an expenditure is submitted that is ineligible for payment per
Exhibit B, it shall not be reimbursed by Commerce or the City.
EXHIBIT B is amended and replaced as identified in the attached Amended Fee Schedule, a copy
of which is attached as Exhibit B-1 and incorporated by reference. All references to Fee Schedule
and Exhibit B shall be deemed to refer to the Amended Fee Schedule.
EXHIBIT C is amended to include the amendment to the Interagency Agreement with Commerce,
for the period through November 30, 2020, a copy of which is attached as Exhibit C-1 and
incorporated by reference. All references in the Original Agreement to "Commerce Agreement"
shall be deemed to include the amendment to the Interagency Agreement with Commerce.
All such amended provisions are hereby incorporated by reference herein and shall control over any
conflicting provisions of the Original Contract, including any previous amendments thereto.
4. Compensation Amendment History: This is Amendment # 1 of the Original Contract. There is no
modification to the total fee amounts or other terms of the Original Contract except as provided in Exhibit
B-1.
The parties have executed this Amendment to the Original Contract this 1 T�I day of October,2020.
CIT OF��SPOK�NE V LLEY: SUBRECIPIENT:
Mifi
fi�
Mark Calhoun By: ('
City Manager Its: Autheorfzed Representative
APPRO D))AS TO FORM:Al
Office if the City Attorney
CARES Act Amendment# I -(Rent, Mort., Utility) Page 2 of 5
Exhibit A-1 —Amended Scope of Services
City of Spokane Valley COVID Rental Assistance/Utility Assistance August 2020
General overview of the proposed project
Spokane Neighborhood Action Partners, SNAP, proposes in partnership with the City of Spokane Valley
to operate the City's COVID-19 Housing and Utility Response Effort. SNAP is sensitive to both the
pressing needs of City of Spokane Valley COVID-19 impacted clients as well as the challenge of
deploying these funds promptly. SNAP stands ready to meet this challenge.
SNAP shall provide the following rental/mortgage assistance:
Utilize the City's allocation of S-7-3-379-9-5$833,995 for rental/mortgage assistance and associated
SNAP costs as set forth in Exhibit B.
Serve City of Spokane Valley households who have experienced a financial hardship or loss of
income(including self-employment)due to COVID-19,as evidenced through a self-certification.
Certification shall meet the requirements set forth under"Federal Compliance"below.
Serve an estimated 300 City of Spokane Valley COVID impacted households at or below 80%
AMI over an estimated seven-week time period.
Serve primarily renter households with up to four months rental assistance, but will serve income
qualified homeowners provided we can receive lender documentation promptly and be assured
that a lender will accept a payment on behalf of the client. Mortgage payments can be up to the
equivalent of four months mortgage payments(no dollar limit).
Serve clients primarily virtually(phone and online),but will have limited office locations where
staff may see clients in person with social distancing and COVID-19 pandemic protections in
place.
Implement a communication plan to engage vulnerable and underserved populations, with
program information shared over multiple platforms(online, radio,TV, social media)and in the
languages commonly spoken.
Households could receive up to 4 months of assistance to pay missed housing payments between
April 1 —October 1,2020,payable to the landlord.
Provide payments only to residents who reside in the City of Spokane Valley.
Have Landlords complete a form with required residency,location certifications,declaration of
past due rental amount and a commitment to waive tenant late fees and other penalties.
SNAP shall provide the following utility assistance:
Utilize the City's allocation of$259,129$159,429 for utility assistance and associated SNAP
costs as set forth in Exhibit B.
CARES Act Amendment# I - (Rent, Mort., Utility) Page 3 of 5
Serve City of Spokane Valley households who have experienced a financial hardship or loss of
income(including self-employment)due to COVID-19,as evidenced through a self-certification.
Serve an estimated 204290 City of Spokane Valley COVID impacted households at or below
80% AMI.
Up to $1000 per client, one time assistance, paid directly to service providers.
Clients could apply for help with water,garbage, sewer, electric utility or Internet help. Benefit
can be to multiple sources.but not exceed total of$1000.00.
Federal Compliance Requirements:
SNAP shall be responsible for ensuring that all disbursements to recipients meet all applicable federal
requirements, including applicable CARES Act requirements, Treasury Guidelines, the Commerce
Agreement, the"WA State Department of Commerce's Coronavirus Relief Funds for Local Governments
Program Guidelines," the"Coronavirus Relief Fund Frequently Asked questions" (dated July 8, 2020, or
the most current version if a later update is provided), and the "Coronavirus Relief Funds for Local
Governments Eligible Cost Test"as follows:
i. The expense is connected to the COVID-19 emergency.
ii. The expense is"necessary."
iii.The expense is not filling a shortfall in government revenues.
iv. The expense is not funded through another budget line item, allotment or
allocation,as of March 27,2020.
v. The expense would not exist without COVID-19 or would be for a
"substantially different" purpose.
The City agrees to accept self-certification forms from recipients certifying that their expenses meet such
requirements and other documentation evidencing missed rental,mortgage,or utility payments; provided
that SNAP takes reasonable actions to review any self-certification that is not supported by other
documentation. SNAP shall maintain such forms and provide copies to the City upon request.
CARES Act Amendment# I - (Rent, Mort., Utility) Page 4 of 5
Exhibit B-1 Amended Fee Schedule
CARES Act Amendment# 1 -(Rent, Mort., Utility) Page 5 of 5
Exhibit B-1 Amended Fee Schedule
- City of Spokane Valley - SNAP
Draft Budget 10.08.20
Rental & Mortgage Assistance
Admin $17,300
Subtotal $17,300
Project Delivery
Salaries & Benefits $129,749
Other Program Expenses $28,090
Subtotal $157,839
Total non-direct
Direct Service (roughly 300 households) $658,856
Subtotal $658,856
Total Direct
Total Grant $833,995
Utility Assistance
Admin $3,348
Subtotal $3,348
Project Delivery
Salaries& Benefits $24,775
Other Program Expenses $5,357
Subtotal $30,132
Total non-direct
Direct Service (roughly 290 households) $125,949
Subtotal $125,949
Total direct
Total Grant $159,429