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2020, 10-20 Study Session MINUTES City of Spokane Valley City Council Regular Meeting Study Session Format Tuesday, October 20, 2020 Mayor Wick called the meeting to order at approximately 6 pm. The meeting was held in City Hall with Council, staff and the public participating via Zoom. Ben Wick,Mayor Mark Calhoun, City Manager Brandi Peetz, Deputy Mayor John Hohman, Deputy City Manager Pam Haley, Councilmember Cary Driskell, City Attorney Tim Hattenburg, Councilmember Erik Lamb, Deputy City Attorney Rod Higgins, Councilmember Chelsie Taylor, Finance Director Linda Thompson, Councilmember Mike Stone, Parks &Rec Director Arne Woodard, Councilmember Bill Helbig, City Engineer Christine Bainbridge, City Clerk ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AMENDED AGENDA: It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the amended agenda. ACTION ITEMS: 1. Mayoral Appointment: Planning Commissioner—Mayor Wick It was moved by Deputy Mayor Peetz and seconded to confirm the Mayor's nomination of Mr. Karl Joseph Granrath to the Planning Commission for a term effective immediately upon appointment and ending December 31, 2021, which appointment will compete the unexpired term of Mr. Timothy Kelley. Mayor Wick explained that he met with all three applicants;that Mr. Granrath had applied before and he feels he will be a good fit. There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 2. Motion Consideration: Awards to Outside Agencies—Chelsie Taylor It was moved by Deputy Mayor Peetz and seconded to award 2021 Outside Agency funding as follows: Christ Kitchen - $4,893; Elevations, a Children's Therapy Resource Foundation - $5,244; Feed Spokane - $3,225; Family Promise of Spokane - $14,151; Greater Spokane County Meals on Wheels - $15,722; HUB Sports Center- $4,222; JAKT Foundation - $10,765; Project Beauty Share - $850; Spokane Rapids - $1,937; Spokane Valley Arts Council- $15,365; Spokane Valley Heritage Museum - $11,008; Spokane Valley Partners - $39,508; Spokane Valley Summer Theatre - $9,008; Teen & Kid Closet - $7,965; Valleyfest - $20,179; Valleyfest Multicultural Event - $3,607; Widows Might - $12,437; and YWCA - $1,914. Finance Director Taylor went over the information contained in her Request for Council Action, including the methodology used to make the awards.There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 2a. Proposed Resolution 20-015 Garland Ave. Street Vacation—John Hohman, Cary Driskell[added agenda item] It was moved by Deputy Mayor Peetz and seconded to approve Resolution 20-015 initiating a street vacation for a portion of Garland Avenue and setting a public hearing in front of the City Council for November 17, 2020. Deputy City Manager Hohman explained about this City-initiated street vacation of a portion of Garland Avenue, as we work in partnership with Centennial Properties for the construction of Garland Avenue between Flora Road and Barker Road. There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. Council Meeting Minutes: 10-20-2020 Page 1 of 4 Approved by Council: 11-10-2020 2b. Motion Consideration: License Agreement Garland Ave.—John Hohman, Cary Driskell [added agenda item] It was moved by Deputy Mayor Peetz and seconded to authorize the City Manager to finalize and execute the License Agreement with Panattoni Development LLC regarding the portion of Garland Avenue between the east boundary of Tschirley Road and the western edge of parcel number 55061.1408, as depicted on Attachment A to the License Agreement.Deputy City Manager Hohman explained that this is the companion piece to the proposed Garland Avenue street vacation; and the agreement would allow Panattoni to work in the area currently occupied by a portion of Garland Avenue. There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. NON-ACTION ITEMS: 3. Code Text Amendment 2019-0005, Subdivision Regulations—Connor Lange After Planner Lange went through his PowerPoint explaining about the amendments for subdivision regulations,there was Council consensus to proceed to an ordinance first reading. 4. 2021 State Legislative Agenda—Cary Driskell, John Hohman,Mark Calhoun City Manager Calhoun said tonight's agenda represents our second of three planned opportunities to discuss our proposed 2021 State Legislative Agenda, with the third opportunity November 17 when this comes before Council for a motion consideration; he said that once adopted, we will share the agenda with the 4th District Legislators,and will look to meet with them before mid-December and well in advance of the 2021 legislative session. City Attorney Driskell went over the items on the agenda, with emphasis on the transportation issues; he added that staff has been working with representatives from the Washington State Department of Transportation (WSDOT) on the Flora Park Property and said our City ranked 23 out of 80 to receive a $2 million grant for that property to reimburse the City for a portion of the purchase costs; adding that he thinks we are pretty well situated with the project. Deputy City Manager Hohman went through the PowerPoint slides and said he has been discussing the project with the Board of County Commissioners and the fairground staff about what it would take to improve some of that property; said the County CEO is very supportive and ready to have their lobbyist work with our Lobbyist Briahna Murray to move this forward; said parking would not be included at this time, however, that issue could be re- examined later if this moves forward. There was Council consensus to move forward with the proposal as part of the 2021 Legislative Agenda,and Mr.Hohman said staff will continue to work with Spokane County to further develop the project and partnership details. Deputy Mayor Peetz expressed concern with asking for $10 million when we only have $3 million; and said she thinks we should not bond the project; said the County is not contributing financially and the legislators want to see regional coordination; said she is glad we are not adding the parking lot, and would rather have a backup or something else. Mr. Calhoun asked Deputy Mayor Peetz if she has an idea for a project; and she again expressed her desire for a backup plan since the County is not contributing financially. Deputy City Manager Hohman explained that the County is contributing financially as they own the property and the property has value,which can be seen as a contribution;that there is a commitment to own and operate the project so they will have operation and maintenance costs as well as utility and staffing costs for this building. There was concern expressed by Councilmember Woodard about a backup idea;that we don't want to 'bait and switch' and therefore, suspects we should go for it and if it doesn't go, we could start again next year; he said we have made no commitment to proceed, and said he thinks it should be on the legislative agenda. Councilmember Haley said she is torn on this item; that legislators want to put people to work right away to supply an economic benefit for the community, and things have been hugely impacted by Covid; she also said this seems almost a perfect fit; said the County will be using their lobbyist, and she feels this should be on the legislative agenda. Councilmember Thompson asked if we have reached out to Senator Billig for his support and Mr. Calhoun said staff thought reaching out to legislators would be premature not knowing if Council agrees with this; but once adopted, he envisions we will have lots of zoom meetings with lots of legislators. The question came up again about the County Council Meeting Minutes: 10-20-2020 Page 2 of 4 Approved by Council: 11-10-2020 putting this on their legislative agenda; and Mr. Hohman noted if Council includes it on our agenda, they will do likewise. Mayor Wick mentioned the idea of having an expo-type area or open space and Mr. Hohman said that the majority of open space would accommodate additional programs with different events;and said the building would also have an actual new entrance aside from the existing gate; and the area for a restaurant would include outdoor seating; said there is also potential for some office space for fair individuals who operate the facility; again, adding that this is just a concept. Again, Mr. Calhoun said the idea is to first have both us and the County include this on the respective agendas,and then find out how much they might be willing to allocate toward this project. Mayor Wick noted when he was on the fair board several years ago, they lost some shows because of the lack of a break-out meeting space/conference center; and suggested maybe talking to Visit Spokane to see about the demand for such a space. There was discussion about the financing;that we and the County should use the services of our respective lobbyists since we pay them for their expertise in these areas;whether to seek$3 million or$5 million; and that we don't want to seem overly aggressive;discussion about this project compared to others;and whether we need to propose a figure. Mr. Calhoun said in talking with Lobbyist Murray, she felt$3 million is more realistic, but$5 million won't get us kicked out of the running. It was ultimately decided to use $4 million. Mr.Calhoun said staff will put together a one-page flyer similar to that done for the Pines Grade Separation Project flyer. The idea of public/private partnerships was also bantered about and Mr. Calhoun said he will note that as something to pursue as the project evolves. Councilmember Woodard was zooming in from elsewhere and noted he was having difficulty with his zoom connection. Councilmember Woodard then excused himself at 7:15 p.m. from the remainder of the meeting. Mr. Driskell asked about the other policy items and there were no objections from Council to move forward. Councilmember Thompson suggested having contact information on the one page flyer for a person to call,with perhaps contact information for the lobbyist or the City Manager. 5. Donation Recognition&Facility Naming Protocol—Cary Driskell, Mike Stone Mr. Driskell and Mr. Stone went over the information contained in the Request for Council Action about new proposed criteria for Council to consider when it comes to naming such things as parks; and also went over the proposed changes in 3.34 SVMC concerning the donation process. Mr. Driskell emphasized that when someone makes a donation, it becomes the property of the City and the City gets to say what happens to it. Councilmember Thompson said she wants to make sure we are respectful of all cultures and perhaps add something to that effect that we are a respectful community and are inclusive of all cultures. Mr. Driskell said he will look at that, adding that the more criteria there is the more you have to be careful not to have unintended consequences;and said he will make sure the language is appropriate and neutral. There was Council consensus to bring this item forward for an ordinance first reading. 6. Parliamentary Processes—Chris Bainbridge City Clerk Bainbridge went over some of the Parliamentary processes Council experiences during meetings. 7. Advance Agenda—Mayor Wick There were no suggested changes to the Advance Agenda. 8. Council Comments—Mayor Wick Councilmember Hattenburg mentioned that CenterPlace will be a temporary voting center, run by the County Elections Department; and that this temporary voting center will remain open until 8 p.m. on November 3, 2020. Councilmember Thompson mentioned some of the problems with the remote meeting concerning Mission Park Horse Arena. Mayor Wick brought up the roof project for CenterPlace and City Manager Calhoun noted we live in a low-bid world; that our engineers and Mr. Hohman have been in Council Meeting Minutes: 10-20-2020 Page 3 of 4 Approved by Council: 11-10-2020 contact with the contractor and we understand the intent is to finish by October 30; he noted we also have staff inspectors at the project. 9. City Manager Comments— Mark Calhoun City Attorney Driskell mentioned the previous TPA (Tourism Promotion Area) report about requesting a change to the room assessment from $2 to $4 a night, as well as some other changes. 1-le again noted any change requires a change in the Interlocal, which also must be approved by our City as one of the signatories; said there were three items to discuss: having our own Spokane Valley zone; the desire for more accurate and more reporting, perhaps quarterly; and the current lack of a termination provision. Mr. Driskell said the City of Spokane also would like better reporting; the TPA said they are not supportive of a Spokane Valley only zone but suggested a zone for each assessment amount; and also that the TPA is not supportive of adding a termination provision. Mr. Driskell said he explained that Council desires having more of an active role in this interlocal; he also suggested a two-year termination window and said the TPA said they will consider the request. Mr. Driskell said he has not heard back from the City or the County on that issue. Mr. Driskell said another reason for our own zoning district is that it would give us a better idea of the revenue coming into our City. Councilmembers nodded in agreement to continue to pursue that and Mr. Driskell said he would keep Council apprised. City Manager Calhoun brought up the previous discussion of the renewal of the federal lobbyist contract with Cardinal; said they are agreeable to renew for 2021 and when asked to consider reducing the amount we paid due to no travel because of the pandemic, Cardinal indicated they will be willing to cut our 2021 fee by 25%, which results in a $19,500 decrease. Mr. Calhoun stated that the special meeting with Representative Cathy McMorris-Rodgers will be Thursday at 1:30 via zoom; and that an agenda was e- mailed out today; he said that due to her schedule, the meeting will last thirty minutes, and Mayor Wick will manage that meeting to keep us within Representative McMorris-Rodgers' time constraints. Councilmember Thompson mentioned the annual Christmas tree lighting, and Mr. Calhoun said per the Governor's orders, we are still prohibited from outdoor gatherings of more than about five so there is no way to hold that event this year; but we still plan to decorate the building. It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:55 p.m. AT ,r7:7 Ben Wick, Mayor Lit hristine ainbridge, City Clerk Council Meeting Minutes: 10-20-2020 Page 4 of 4 Approved by Council: 11-10-2020 AMENDED AGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT Meeting Held via ZOOM Tuesday, October 20,2020 6:00 p.m. CITY HALL COUNCIL CHAMBERS 10210 E Sprague Avenue (Please Silence Your Cell Phones During the Meeting) NOTE: In response to Governor Inslee's March 24, 2020 Proclamation concerning the COVID-19 Emergency, which waives and suspends the requirement to hold in-person meetings and provides options for the public to attend remotely, physical public attendance at Spokane Valley Council meetings are suspended until the Governor's order has been rescinded or amended. Therefore,until further notice, a live feed of the meeting will be available on our website and on Corncast channel 14.Public comments will only be accepted for those items noted on the agenda as"public comment opportunity," will be accepted via the following Iinks, and must be received by 4:00 pm the day of the meeting. • Sign up to Provide Oral Public Comment at the Meeting via Calling-In • Submit Written Public Comment Prior to the Meeting • NEW: Join the Zoom WEB Meeting CALL TO ORDER ROLL CALL APPROVAL OF AMENDED AGENDA ACTION ITEMS: 1. Mayoral Appointment: Planning Commissioner—Mayor Wick [public comment opportunity] 2.Motion Consideration: Awards to Outside Agencies—Chelsie Taylor [public comment opportunity] 2a. Proposed Resolution 20-015 Garland Avenue Street Vacation—John Hohman, Cary Driskell [public comment opportunity] 2b. Motion Consideration: License Agreement Garland Avenue—John Holtman, Cary Driskell [public comment opportunity] NON-ACTION ITEMS: DISCUSSION LEADER SUBJECT/ACTIVITY GOAL 3. Connor Lange Code Text Amendment 2019-0005 Discussion/Information Subdivision Regulations 4. Cary Driskell,John Hohman, 2021 State Legislative Agenda Discussion/Information Mark Calhoun 5. Cary Driskell,Mike Stone Donation Recognition&Facility Discussion/Information Naming Protocol 6. Chris Bainbridge Parliamentary Processes Discussion/Information 7. Mayor Wick Advance Agenda Discussion/Information 8. Mayor Wick Council Comments Discussion/Information 9. Mark Calhoun City Manager Comments Discussion/Information ADJOURN Study Session AMENDED Agenda,October 20,2020 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 20, 2020 Department Director Approval: ►� Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: City-initiated street vacation — portion of Garland Avenue. GOVERNING LEGISLATION: Chapter 22.140 SVMC; RCW 35A.47.020 and Chapter 35.79 RCW. PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: The City, in partnership with Centennial Properties, recently completed the construction of Garland Avenue between Flora Road and Barker Road in Spring of 2020. The construction of Garland Avenue was dual purpose in that the City needed a detour route to allow for the construction of the Barker Grade Separation Project overpass and to further economic development strategies by providing access to prime industrial property. Recently, the City became aware of the need to vacate a segment of Garland to support economic development within the northeast industrial area. The proposed resolution initiates the street vacation and sets the public hearing before City Council on November 17, 2020. The areas proposed for vacation are located between Tschirley Road and vacated Greenacres Road, adjacent to ten parcels (55062.1404, 55062.1405, 55065.1406, 55061.1407, 55061.1408, 55065.1409, 55065.1410, 55065,1411, 55065.1412, and 55065.1413). OPTIONS: (1) Approve Resolution 20-015, or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: Move to approve Resolution 20-015 initiating a street vacation for a portion of Garland Avenue and setting a public hearing in front of the City Council for November 17, 2020. BUDGET/FINANCIAL IMPACTS: None anticipated as Garland Avenue will be reconstructed at no cost to the City prior to start of the Barker Grade Separaton Project. STAFF CONTACT: John Hohman, Deputy City Manager; Mike Basinger, Economic Development Manager; Cary Driskell, City Attorney. ATTACHMENTS: 1. Proposed Resolution 20-015. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON RESOLUTION NO.20-015 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON,INITIATING A STREET VACATION AND SETTING THE PUBLIC HEARING DATE AND TIME FOR THE CITY COUNCIL TO CONSIDER VACATION OF A PORTION OF GARLAND AVENUE; AND OTHER MATTERS RELATED THERETO. WHEREAS, pursuant to SVMC 22.140.020, "the City Council may initiate a vacation by resolution;" and WHEREAS, the City Council desires to initiate a street vacation for the vacation of a portion of Garland Avenue located between Tschirley Road and vacated Greenacres Road, adjacent to ten parcels (55062.1404, 55062.1405, 55065.1406, 55061.1407, 55061.1408, 55065.1409, 55065.1410, 55065.1411, 55065.1412, and 55065.1413). The initiation of this street vacation is for the promotion of economic development; and WHEREAS,pursuant to RCW 35.79.010 and SVMC 22.140.020(D),the legislative authority shall establish by resolution the time when a street vacation shall be considered by the City Council or a committee thereof; and WHEREAS, chapter 22.140 SVMC establishes regulations and procedures for vacating public streets (hereafter referred to as"street vacation"); and WHEREAS, pursuant to SVMC 22.140.020(D), "[wjhere the City Council initiates the vacation by resolution,that resolution shall fix the time when the proposed vacation will be heard by the City Council or a committee of the City Council;" WHEREAS, City Council hereby declares that time is of the essence and it is necessary and appropriate for City Council to conduct the public hearing on the proposed street vacation; and NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington,as follows: Section 1. City Council initiation of street vacation process. The City Council, by this action, initiates the process to consider the vacation of the above-identified Garland Avenue right-of-way. Section 2. Establishment of Public Hearing Date and Time for consideration of street vacation. The City Council hereby declares that time is of the essence and it is necessary and appropriate for City Council to conduct the public hearing. The required public hearing for street vacation proposal, the boundaries of which are set forth in Attachment "A," shall be conducted before the Spokane Valley City Council, November 17, 2020 beginning at 6:00 p.m. or as soon thereafter as practical. The hearing will take place in the City Council Chambers at the Spokane Valley City Hall if allowed by law, or if in-person meetings are still prohibited due to the COVID-19 pandemic, via ZOOM meeting, and will be hosted by the City of Spokane Valley, 10210 East Sprague Avenue, Spokane Valley, Washington 99206. Section 3. Effective Date. This Resolution shall be in full force and effect upon adoption. Resolution No.20-015 Initiating STV and Setting Public Hearing Date and Time. Page 1 of 3 Attachment"A" '-� UN-PLAY Yn4, 2. s• ��qqE�� BT�04• RBS 559'44'71'E 13t0,79 r•r'"' 6 '16' h NT • yS.T y1Y 241.25- - 525.00- 7 OS $ l-- 167.7T..----R65�501T14'37•E �- 544.54 �0 Y_ - 43.70 lLBUAA R;5659's9�v Y PACIFIC RA L:1Lxd,93 ,4.vt� -`-- 70'07'E ft +{_6 11'01.0g• T:5 .12 � ^y4'3T 57 • 23311.99 .. `-JW!'07'(7-Y 910Y5'1$£(R) S1V-7019-MI�`I ifir ,7'1406" �0676'13'E[R.1 CENTERLINE AS ~ PEN A DNE EASEMENT N }IV PEN AN 6594574 3 'RST91G 10'EASEMENT PER MN 11020SC I I 20'WATERLINE :n 8 =1 a r h EITSEMENT `a o LOT 7 $ . v ----- --- _-I 10,57 ACRES I '.n ++1 � LOT. F A 6.SBaAL:RES 9,43OA[9ES 10�1L E 15.73 ACRES o 177T3 E.GARLAND A41:. ,,}}Tf��I 1e109 E.OARLAN7 ME. II�7511 E-GARLAND AYE. 17905 E.CARLAi1(11ME. II C[H fERUNf 111 C 44TERL*IC NB9'44'I1 e li 1 I 9 T 1651.6] I -10'V11L1TY EASEMENT 0 I 1 2 1.4: L•90Ax __- __-_DVS___._-..._ ti__NEST_____ .._`+3y __�-11 � 203.l4 Ir.23+7, yyY R:200.00 --- 6',4,1/2 C:25'4Y2, �I 1'`41. 496.30 4,p0 , , 00,....4.4, �yet/- 47 �95P BOUNDARY `r RV unLITY EASOIENT I H0„,..„0.... 10'UNEITY EASEN IIT CEd1ERUNE 47.1x }�' L:50 i.1; I- `1,7 LOT „ LOT B CENTERLINE I R;550.00 { I 18. 5.10 AERE; - LOT IO ;, 6.0 Ames, L:504.12 3 451.34'44'II 1791x E.dAgU1ND ME- 0 v o, lip. E.CAAL/140 AVE, lit 560,00 d9.{4 5.46 ACRES &6`42'S3' F i '°' 651.34'44- 569Y!'11'E 1 v I 1T71!E dxRLxND AyE. § W 54yT17'3941,04 • x00] 1 I n 44.04 _ LOT sz I AB1 312.30 RB2 R32 l T '+[T1„ ale ACRES �� I '599L4`11.'E 312.30 122.T4 5$ 5 a 16010 E.GARLAND AVf. 1,.,67.g _^ -N;466.71 • Z 1'3Fs7 I hl'61,3 t 0 9 L.ISB.6i N:xao,o5 21.0 I1 644'S1`SI' - I 575T7,6, 4 AGO LOTO �. I �TEp TRACT$ ` 17 i#a 161126E"CAARRLLA/0 AVC. I II iv p,EST �AR�CS lNltl J - y s47.4 I II °� _ 11 61,nR Area of street vacation a sa• RB1 / RB5 / II I Resolution No.20-0I5 Initiating STV and Setting Public Hearing Date and Time. Page 3 of 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 20, 2020 Department Director Approval: P! Check all that apply: ❑ consent ❑ old business A/ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion consideration- License Agreement—Garland Avenue. GOVERNING LEGISLATION: SVMC 3.49.020(D). PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: This is a companion piece to the proposed Garland Avenue street vacation. This License Agreement would allow Panattoni Development, LLC,to work in the area currently occupied by a portion of Garland Avenue relating to their grading permit. In the event the project fails to proceed, Panattoni would be obligated, entirely at their cost, to reinstall Garland Avenue. This License Agreement is necessary to allow Panattoni to proceed with its grading permit on its desired timeline. If the project does not move forward, the License Agreement contains requirements for a financial surety that would pay for the road to be put back in its original place prior to May 15, 2020 when it is anticipated to be needed as a detour for the Barker Road Grade Separation Project. OPTIONS: (1)Approve the License Agreement as drafted; or(2)take other action as appropriate. RECOMMENDED ACTION OR MOTION:Move to authorize the City Manager to finalize and execute the License Agreement with Panattoni Development LLC regarding the portion of Garland Avenue between the east boundary of Tschirley Road and the western edge of parcel number 55061.1408, as depicted on Attachment A to the License Agreement. BUDGET/FINANCIAL IMPACTS: None anticipated because Panattoni Development LLC will either dedicate the new roadway area and construct a new portion of Garland Avenue, or they will replace it in its current location. STAFF CONTACT: John Hohman,Deputy City Manager; Cary Driskell,City Attorney. ATTACHMENTS: Proposed License Agreement.