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2020, 11-17 Study Session minutesMINUTES City of Spokane Valley City Council Regular Meeting Study Session Format Tuesday, November 17, 2020 Mayor Wick called the meeting to order at approximately 6 pm. The meeting was held in City Hall with Council, staff and the public participating via Zoom. Ben Wick, Mayor Brandi Peetz, Deputy Mayor Pam Haley, Councilmember Tim Hattenburg, Councilmember Rocl Higgins, Councilmember Linda Thompson, Councilmember Arne Woodard, Councilmember Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Mike Stone, Parks & Rec Director Mike Basinger, Economic Dev. Manager Chaz Bates, Senior Planner Carrie Koudelka, Deputy City Clerk ROLL CALL: Deputy City Clerk Koudelka called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the agenda. ACTION ITEMS: 1. Public Hearing: Garland Avenue Street Vacation — Mike Basinger At 6:01 p.m., Mayor Wick opened the public hearing. Economic Development Manager Basinger said that on October 20, 2020, Council passed Resolution 20-015 setting the public hearing date and tonight will be the first reading of the ordinance for the street vacation located between Tschirley Road and vacated Greenacres Road. He said the street vacation was initiated to support economic development in the northeast industrial area and it will be used as a detour route for the Barker Road Grade Separation Project. We received a comment letter from Spokane Transit Authority requesting that sidewalks be constructed concurrent with the rebuilding of Garland Avenue and that the street design consider the location of future bus stops. There were no other public comments. Mayor Wick closed the public hearing at 6:03 p.m. 2. First Reading Ordinance 20-025 Garland Avenue Street Vacation — Mike Basinger After Deputy City Clerk Koudelka read the ordinance title, it was moved by Councilmember Woodard and seconded to suspend the rules' and adopt Ordinance No. 20-025 on one reading, relating to vacation ()fa portion of Garland Avenue between Tshirley Road and Barker Road. Mr. Basinger said he had no further remarks. Mayor Wick stated that because we had a public hearing on this and the hearing has been closed, there would be no further public comments taken on the ordinance even if we were to have had a second reading. Vote by acclamation: in,favor: rararrinrorrs. Opposed: none. Motion carried. 3. Motion Consideration: Approval of 2021 State Legislative Agenda — Cary Driskell, John Hohman, Mark Calhoun It was moved by Councilmember Woodard and seconded to approve the 2021 State Legislative Agenda as drafted. City Manager Calhoun said this is the third and final touch of the Legislative Agenda for 2021 and includes Council changes from previous discussions. He noted that a special meeting is tentatively anticipated for Tuesday, December 15 at 5:00 p.m. prior to the regular schedules( Council meeting with the 4th District Legislative delegation to discuss the agenda. Deputy City Manager Hohman said he met with the Spokane County Fair board and they developed the flyer for the Regional Expo Expansion project (distributed to Council) and he said all members of the board are looking forward to the project. Mr. Calhoun said that the maximum commitment from the City is $10 million. There were no public comments. Councilmember Higgins cautioned that financing will be heavily dependent on lodging tax funding. Mr. Calhoun said this will go before the legislature and it could be 2021 or 2022 before the issuing of bonds Council Meeting Minutes: 11-17-2020 Page 1 a 3 Approved by Council: I 1-24-2020 and hopefully that would put us past the pandemic. Vole by acclamation: in favor: unanimous. Opposed.: none. Motion carried. 4. Motion Consideration: Western Dance Hall Amended Agreement — Mike Stone It was moved by Councilmember Haley and seconded to approve the lease agreement. Parks & Recreation Director Stone said this amendment reduces the financial hardship until such time as they are able to utilize the dance hall. Ms. Barb Howard, residing in Spokane Valley, asked if the contract could include language that the dance hall would be responsible for removing the homeless camps from the parking lot. There were no other public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. NON -ACTION ITEMS: 5. Comprehensive Plan Amendments — Chaz Bates Senior Planner Bates presented the PowerPoint slideshow, beginning with the process for annually amending the Comprehensive Plan. He said the deadline to submit applications was October 30th and that any applications received after that date are reserved for the next cycle. He said there are four amendments this year consisting of three map amendments and one text amendment. Mr. Bates noted there is a correction to the slide for CPA-2020-0003, as it is not yet a City -owned property but we are in the process of purchasing it. He added that it is slightly impacted by a critical area with its location in the flood zone, and he said that would be addressed as it moves forward through the process. Council consensus to advance to a motion consideration at the November 24 meeting. 6. Horse Arena, Master Plan — Mike Stone Parks & Recreation Director Stone started his presentation by pointing out that Resolution 20-011 declaring horse arena property surplus that is listed on the RCA under Previous Council Action Taken is unrelated to this discussion and will be removed from future RCAs. He said during the 2019 Park Master Plan process, the public expressed interest in new amenities at Valley Mission Park with a bike pump track, a skate park or both. In 2020, he worked with a consultant to design the Master Plan and we received feedback from the community that showed 40 percent in favor of an asphalt pump track and 28 percent in favor of a skate park and he said that bike pump tracks are good for people of all ages. During the process, he said he was approached by Evergreen Mountain Alliance, which advocates for bike pump tracks throughout the state and has over 586 members and a local chapter in Spokane, stating they would be willing to adopt the project and maintain the track. The design includes a bike pump track, skate park, play area, restroom, dog park, perimeter path, and a new shelter in the south end of the park. He said it consists of three phases, the first phase being the largest phase that will include infrastructure, earthwork, landscape and irrigation, a new restroom, playground, and the bike pump track, and cost approximately $2.25 million. He said the second phase will include earthwork, utilities, the skate park, a new structure, landscape and irrigation and cost approximately $1.1 million; and the third phase will consist of earthwork, landscape, the perimeter path and upper shelter and cost approximately $1.6 million. He said the total cost for all three phases is approximately $3.4 million and added that the cost to improve Bowdish Road to the improved area is approximately $400,000. City Manager Calhoun said that adoption of the Master Plan does not commit money to the park but provides staff a long term goal for future planning and consideration. Council consensus to advance to a motion consideration at a Attire meeting. 7. Municipal Tree Ordinance — Mike Stone, Cary Driskell Parks and Recreation Director Stone began his slideshow presentation and he said that in March 2020, Council discussed the Tree City USA program, the requirements for communities to manage public trees, and the criteria needed to meet and obtain Tree City USA status. He said the ordinance encourages beautification, enables cities to control destructive insects and diseases, avoid unnecessary cost and liability from hazardous trees and tree related accidents and it protects residents from unscrupulous or careless operators. He concluded by saying he recommends adopting the ordinance which outlines the process for managing the urban forest, that we track our expenditures and continue to have an Arbor Day celebration Council Meeting Minutes: I 1-17-2020 Page 2 of3 Approved by Council: I 1-24-2020 and proclamation, and that we submit the application to become a Tree City USA. Council consensus 10 advance the drefl ordinance to Ors! reading at a failure meeting. 8. Advance Agenda — Mayor Wick Councilmember Thompson mentioned that with regard to the PRD (planned residential development) at 8th Avenue and Long Road, it appears there may be loop hole in our code and she asked that our PRD regulations be looked into and modified to protect the interest of what we just went through. City Manager Calhoun said staff have been discussing this issue and will report back to Council in the very near future. 6. Council Comments — Mayor Wick Mayor Wick said a member of the Planning Commission resigned effective the end of the year and that typically the Mayor makes committee appointments to the in the beginning of January after a new Mayor is selected. Because a new Mayor will not be selected in January, he asked if Councilmembers had any objections to appointing members to the Planning Commission in December. No objections. 10. City Manager Comments — Mark Calhoun Mr. Calhoun had no additional comments. It was moved by Councilrnember Thompson, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:15 p.m. ATTEST: Ben Wick, Mayor MAA--- Christine Bainbridge, City Clerkill Council Meeting Minutes: 1 1-17-2020 Page 3 of 3 Approved by Council: 11-24-2020 AIR& EXPO �!�• M Spokane County sfiokane Regional Expo Expansion jValler The City of Spokane Valley and Spokane County are proposing to construct a new 32,300-square-foot conference building at the Fair and Expo Center, 404 N. Havana Street, in Spokane Valley. The building will create additional space and versatility at the center, increasing its ability to attract and support multiple conferences and special events. It is estimated the expanded facility would generate $3.9 million in new visitor spending annually. In addition to boosting the economy, the building will provide a new and -iting showpiece for the Fair Expo Center, which has not experienced any significant investment in more than 15 years. The Fair and Expo Center sits on 97 acres along Spokane Valley's western boundary. Spokane County will provide the land for the new building; Fair and Expo staff will maintain, manage and market it. The building is envisioned to be attached to the northwest corner of the existing facility. It will include new conferencing space, a full -service restaurant, administrative and ticket sales offices, and a stylish entry that welcomes visitors. A northwest view of the new building. Visitors will use the front entry to access conference events, but an adjacent outside entrance will remain for entry into the fair. I� a Main Entry E. Broadway Ave. • ro Fence and Fairgrounds Access Gate Secondary - a t 104- � i r r I al ire Exhl )It Loading The new building will be attached to the northwest corner of the existing expo building. Projected cost and funding The city estimates the building would cost about $10 million to construct on land currently owned by the county. To date, the city has set aside $2.9 million in lodging tax roceeds to utilize for construction. The city is requesting a $4 million capital appropriation from the state. If approved, the city would bond the remaining balance of the required construction funds. Fair and Expo Center expansion Lodging Tax proceeds $ 2.9 million City bonds $ 3.1 million Capital budget request $ 4.0 million Total cost: $10.0 million | pohdoohnsit November 16,2020 Spokane Valley City Council City o[Spokane Valley 102I0K. Sprague Avenue Spokane Valley, VV899ZO6 RE: STV-2020'0003C0Y-XNJTI&TDD STRG61[V&CA7\WN'PORTION OF GARLAND AVENUE Dear Council Members, Spokane Transit is in receipt of the notice of Public Hearing for the proposed vacation of a portion of Garland Ave. Thank you for the opportunity Locomment. VYchave noted that this portion u[Garland Ave was recently constructed with no sidewalks. It is our understanding that the vacated portion u[Garland will be relocated and replaced, City of Spokane Valley Street standards, specifically section 7.6.1, require sidewalks "on public streets along both sides for all classifications," This isanopportunity bu rebuild this section of the street with sidewalks consistent with the Spokane Valley standards, Sidewalks will contribute to making the new public way "more useful to the public" consistent with the street vacation criteria. While there is currently no timeline for doing so, Spokane Transit anticipates providing bus service to this area in the future as resources allow, Pedestrian amenities ensure that workers employed at job sites along the roadway and other pedestrians have access to future transit facilities, in uoa{e and Ou\k/ accessible manner. SpokaneTransit requests that sidewalks be constructed concurrent with the rebuilding of Garland Avenue in order to comply with City standards and ensure a safe, accessible pedestrian environment. We further request that the street design consider the location Of future bus Stops to prevent expensive retrofits, conserve public resources and prornote a smooth introduction of transit service in the area. Please ensure the design of the new public way is coordinated with Spokane Transit staff. Kad0\terotruolAlCP Director of Planning and Development cc: G.Susan Meyer, CEO 3zo-R/os nmvvBoone Avenue 509,325.6000 ' Spmao^vvasmogtv^pvzo/-2^o^ 5 09.3 25.603 6 .