2021, 02-02 Study SessionMINUTES
City of Spokane Valley
City Council Regular Meeting
Study Session Format
Tuesday, February 2, 2021
Mayor Wick called the meeting to order at approximately 6 pm. The meeting was held in City Hall with
Council, staff and the public participating via Zoom meeting.
Attendance:
Councilmembers
Ben Wick, Mayor
Brandi Peetz, Deputy Mayor
Pam Haley, Councilmember
Tim Hattenburg, Councilmember
Rod Higgins, Councilmember
Linda Thompson, Councilmember
Arne Woodard, Councilmember
Staff
John I-lohman, Deputy City Manager
Cary Driskell, City Attorney
Bill Helbig, City Engineer
Erik Lamb, Deputy City Attorney
Adam Jackson, Planning & Grants Engineer
Carrie Koudelka, Deputy City Clerk
ROLL CALL: Deputy City Clerk Koudelka called the roll; all Councilmembers were present.
APPROVAL OF AGENDA: It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to
approve the agenda.
ACTION ITEMS:
1. Motion Consideration: Potential Grant Opportunity, National Hwy System Asset Mgrnt — Adam Jackson
It was moved by Deputy Mayor Peetz and seconded to authorize the City Manager or designee to apply to the
NHS Asset Management Program for the Sullivan Road from Sprague to 8th Avenue preservation project.
Planning and Grants Engineer Jackson said staff selected the Sullivan Road between Sprague and 81h Avenues
project to apply for the NHS grant. He said the state has funds of at least $50 million for statewide principal
arterials, and this is the City's most competitive project. He said staff recommends requesting the grant for the
construction phase of the project with a fifty percent City match and that will help maximize our return and score
higher on the application. There were no registered public comments. Vote by acclamation: in favor: unanimous.
Opposed: none. Motion carried.
NON -ACTION ITEMS:
2. Streets Sustainability Committee Update — Adam Jackson
Senior Engineer Helbig said that two weeks ago this was brought before Council to discuss creating the Streets
Sustainability Committee to help guide the City and create a stakeholder's group to help with the public process
and decipher information. Mr. Jackson said the committee will be a tool to reach out to the community and bring
value to the public outreach process; the committee is not the sole source of information and he said staff will
be sure to maximize our resources from meetings, workshops and surveys to spread the message and seek input.
He went through the slide presentation and said they are currently proposing twenty stakeholders to participate
on the committee and an application process for the three citizen participants that would be brought back to
Council for mayoral appointment on March 23rd. It was the consensus of Council to proceed with developing
the committee.
3. Barker Grade Separation Project Bid Award Update — Bill Helbig
City Engineer Helbig said that WSDOT advertised the project on November 23rd and opened the bids on January
1311'; there were five valid bids. He said the engineer's estimate was about $13.9 million, the bids ranged from
$1 1.6 million to $16 million and he said the low responsible bidder was Max J Kuney Company at $1 1.6 million.
Mr. Helbig said that in June, the City executed a construction administration agreement contract with WSDOT
to manage the construction and inspection of the project and with that, the City will have approval authority on
change orders that are over $100,000 or when the total of change orders exceed $350,000 and at the end of the
Council Meeting Minutes, Study Session: 02-02-2021 Page 1 of 2
Approved by Council: 02-09-2021
project the City will have sole discretion (oaccept the pro1jecton VV3U(}T`x hehu|[ He said UnatVVSD(}T is in
tho process of scheduling u pn:cnonbuution mcc1ixA and oonstructiun will not nbd before March Oth; he said
they are looking at options f0ra grOLInd-breaking ceremony and possibly having time-lapse footage of tile project
as it progresses.
4. Proposed Amendments NSpokane County Library District lnterloca| Agreement —CaryDhskeU
City Attorney Driskell said the City negotiated an agreement with Spokane County Library District (SCLD) for
purchase ofuportion n[tile property v/opurchased across from City Hall for Construction o[unew library;
originally it was u five-year agreement that was extended for an additional five years with an additional two-
year extension opbon. He said tile SCL[)has been looking n1other funding options rather than u bond and they
have obtained the needed funding. Because ihc h/0odocu| agreement anticipated the funding mechanism vvou|d
he through voted bonds, he said we need to amend the |unAouAe in the agreement; and we made other
amendments k`the |m/gua8c that will allow the 8CLD more flexibility with regard to tile size and numherof
levels of the building. It was the consensus ol'Council to 1)roceed ivith the j)i-oj.)ose(1 amenthnews (,md cifittul-e
o/o//oxconxide/otion.
5. Proposed Amendments to CD 825 S\/MC, Solicitation from Vehicle Occupants —Cary [kiukeU
City Attorney Dhake|isaid that the City adopted ooduprovixionuin20|0inrospouso0oso|iokutiou6nmvehic|ca
that was occurring primarily around busy intersections and off -ramps of tile interstate, and the provisions focused
Oil public and traffic safety. He said there have been recent Court decisions that call into question the legality of
this approach and that led |henok` revisit the code provisions. Hu said the drafted amendments protect the
pedestrian -vehicle interaction and ncnoovr language around holding signs. 8csaid that in discussions with our
police department and other attorneys, they think it is within the law and itremoves the concern as to whether
someone will chu||oogo our current regulations. |twas the consensus (#'Council/o hringbuc6fox'omotion
conxicle/otion.
0. CihUuUOndate—]ohnHomuo,CuwDhskeU
City Attorney Ddokr|| said the City Uu|| building was completed in early September, 2017 and that soon u0or
moving in we noticed issues of concern and uouoboxdon defects; we identified those issues to Meridian
Construction, the contractor, and they did not resolve all the issues. He said tile City filed suit on March 5, 2020
against Meridian Construction and other parties and we have worked with their attorneys to seek resolution. A
work plan was identified but due to the pandemic it was slowed down, Full analysis of the Construction defects
was done by u strucluru| engineering firm and u6orcooic architect firm and we are working on uwork plan and
cost analysis to pot Out to hid for repairs. He said we are trying to move forward as quickly as possible but We
want to make sure it is dmno correctly. Be said Council originally authorized $500,000 in expenditures and
Currently we have spent $411,000.
7.Advance Agenda
No comments.
8.Council Comments:
No Comments.
9.Ci(y Manager Comments:
No Comments,
kwas moved6v Deputy MomrPoeiz,xecmulec/ondmmxinmuslY /oucljomoThe meetadj
ourned
6:45 pm.
ATTEST: Ben Wick, Mayor
Office oFtile City Clerk
Council Mcoho&Minutes, Study Session: 02-02-202|
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