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19-061.02 Clearwater Summit Group: Roadway Weed Control Svcs Spokane Valle10210 E Sprague Avenue • Spokane Valley WA 99206 y Phone: (509)720-5000 ♦ Fax:(509)720-5075 • www.spokanevalley.org Email:cityhall@spokanevalley.org December 8, 2020 Contract No. 19-061.02 Clearwater Summit Group PO Box 6470 Spokane, WA 99217 Re: Implementation of 2021 option year,Agreement for Roadway Weed Control Services, Contract number 19-061, executed May 20, 2019. Dear Mr. Hatfield: The City executed an Agreement for provision of Roadway Weed Control Services on May 20, 2019, by and between the City of Spokane Valley, hereinafter "City", and Clearwater Summit Group, hereinafter"Contractor" and jointly referred to as "Parties." The original Agreement states that it was for one year, with four optional one-year terms possible if the parties mutually agree to exercise the options each year. This is the second of four possible option years that can be exercised and runs through December 31, 2021. The City would like to exercise the 2021 option year of the Agreement. The Compensation as outlined Exhibit A, Scope of Services includes the labor and material cost negotiated and shall not exceed $39,000. The history of the annual renewals, including dollar amounts, is set forth as follows: Original contract amount ..$ 39,000 2020 Renewal $ 39,000 2021 Renewal $ 39,000 All of the other contract provisions contained in the original Agreement shall remain in place and remain unchanged in exercising this option year. If you are in agreement with exercising the 2021 option year, please sign below to acknowledge the receipt and concurrence to perform the 2021 option year. Please return two copies to the City for execution, along with current insurance information. A fully executed original copy will be mailed to you for your files. CITY OF SPOKANE VALLEY CLEARWATER SUMMIT GROUP ,, � G .� C L Mark Calhoun, City Manager LA.L./ e L . Title ATTEST: G ``` Cam-- - - Christine Bainbridge, City Clerk APPROVED AS TO FORM: Office4the Cit orney EXHIBIT A SCOPE OF SERVICES General work includes keeping sidewalks, curbing, medians, and other hardscape areas in and along City-owned arterial vegetation and weed free.The work includes all appropriate and lawful methods for the prevention and eradication of vegetation including pre and post- emergent spraying, and/or physical removal of vegetation in hardscape areas. APPROXIMATE QUANTITIES OF WORK • The approximate total amount of hardscape to be maintained includes: o 154 miles of curbing o 128 miles of sidewalks o 12 miles of medians ANNUAL COST The annual cost for maintaining the hardscape listed in the RFB is $39,000. ___.........IN CLEASUM-01 BJONES2 ACORD' DATE(MM/DD/YYYY) 4.----- CERTIFICATE OF LIABILITY INSURANCE 3/5/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT Amy Cathey PRODUCER NAME: Hub International Northwest LLCPHE PO Box 3144 (A/CO N�N�o,Ext):(509)863-0323 FAX ( ,No): Spokane,WA 99220 ADDRESS:amy.catheyq hubintemational.com INSURERS)AFFORDING COVERAGE NAIC N INSURER A:Western National Assurance Company 24465 INSURED INSURER B:Western National Mutual Insurance Company 15377 Clearwater Summit Group,Inc. INSURER C:Idaho State Insurance Fund 36129 Po Box 6470 INSURER D:Underwriters at Lloyd's London 15792 Spokane,WA 99217 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYYI (MM/DD/YYYYI LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR CPP 1253652 12/22/2020 12/22/2021 DAMAGE TO RENTED 100,000 X X PREMISES(Ea accurtencel $ 5,000 MED EXP(Any one person) $ PERSONAL&ADV INJURY $ 1,000,000 GEN'LAGGREGATE LIMIT APPLIESPER: GENERAL AGGREGATE $ 2,000,000 POUCY X yea LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: WA Stop Gap $ 1,000,000 B AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 (Ea accident) $ X ANY AUTO CPP 1253085 12/22/2020 12/22/2021 BODILY INJURY(Per person) $ _ OWNED ONLY SCHEDULED AUTOS pBOODILY INJURYp (Per accident) $ X AUTOS ONLY X AUTO ONLY (Parr amdeent)AMAGE $ $ A X UMBRELLA UAB X OCCUR EACH OCCURRENCE $ 5,000,000 EXCESS LIAR CLAIMS-MADE UMB 1042892 12/22/2020 12/22/2021 AGGREGATE $ 5,000,000 DED X RETENTION$ 10,000 $ C WORKERS COMPENSATION X STATUTE ERH AND EMPLOYERS'LIABILITY 621690 7/1/2020 7/1/2021 1,000,000 ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N E.L.EACH ACCIDENT $ FFICER/MEMNEREXCLUDED? N/A (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ D Professional Liab ANE419642020 12/22/2020 12/22/2021 Ded:$10,000 2,000,000 D 'Pollution Liability ANE419642020 12/22/2020 12/22/2021 Ded:$10,000 2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more apace Is required) RE:Roadway Weed Control Services-Contract 19-061 City of Spokane Valley and any other party as required by written contract,are included as Additional Insured as respects the ongoing and completed operations of the Named Insured,as required by written contract or agreement.Coverage is primary non-contributory;Waiver of Subrogation and Per Project Aggregate apply.See attached forms. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Cityof Spokane ValleyTHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN P ACCORDANCE WITH THE POLICY PROVISIONS. 10210 E Sprague Avenue Spokane Valley,WA 99206 AUTHORIZED 7REPRESENTATIVE �}E-P�R-E-S-E NTATIV E ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD