21-080.00 Spokane County: Emergency Management Services 2(-000
No.21 - 0367
BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF SPOKANE COUNTY, WASHINGTON
IN THE MATTER OF EXECUTING INTERLOCAL )
AGREEMENTS BETWEEN SPOKANE COUNTY )
AND MUNICIPALITIES WITHIN SPOKANE ) RESOLUTION
COUNTY FOR EMERGENCY MANAGEMENT )
SERVICES THROUGH SPOKANE COUNTY )
EMERGENCY MANAGEMENT )
WHEREAS, pursuant to the Constitution and laws of the State of Washington, Spokane County,
Washington is a class A county duly organized and existing; and
WHEREAS, pursuant to the provisions of RCW 36.01.030, the powers of Spokane County can only be
exercised through the Board of County Commissioners of Spokane County, Washington ("Board" or
"Board of County Commissioners"); and
WHEREAS, pursuant to the provisions of RCW 36.32.120(6), the Board of County Commissioners has the
care of County property and the management of County funds and business;and
WHEREAS, pursuant to the provisions of Spokane County Code Chapter 1.08, the Board of County
Commissioners established Spokane County Emergency Management ("SCEM") as an emergency
management agency within the Spokane County Sheriff's Office;and
WHEREAS, pursuant to RCW 38.52.070, two or more political subdivisions may join in the establishment
and operation of a local organization for emergency management. Consistent with RCW 38.52.070, the City
of Airway Heights, City of Cheney, City of Deer Park, City of Liberty Lake, City of Medical Lake, City of
Spokane Valley, Town of Latah, Town of Millwood, and Town of Rockwood("Parties") are authorized and
directed to establish local organization for emergency management in accordance with the Washington State
Comprehensive Emergency Manage Plan and Program;and
WHEREAS, chapter 39.34 RCW ("Interlocal Cooperation Act"), authorizes counties and cities to contract
with each other to perform certain functions which each may legally perform; and
WHEREAS, the City of Airway Heights, City of Cheney, City of Deer Park, City of Liberty Lake, City of
Medical Lake, City of Spokane Valley, Town of Latah, Town of Millwood, and Town of Rockwood
("Parties") have previously entered into various interlocal agreements with Spokane County wherein SCEM
would provide certain emergency management services, the most recent interlocal agreement executed under
Spokane County Resolution No.2012-0169,on February 28,2012,("ILA"); and
WHEREAS, the Parties desire to enter into new interlocal agreements to supersede and replace the ILA
executed under Spokane County Resolution No.2012-0169, on February 28,2012.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of County Commissioners of
Spokane County, Washington, pursuant to the provisions of RCW 36.01.030, RCW 36.32.120(6), chapter
39.34 RCW and RCW 38.52.080, that either the Chairman of the Board, or a majority of the Board, Chief
Executive Officer, Chief Operations Officer, Chief Budget Officer or the Deputy Director of the Spokane
County Emergency Management be and is hereby authorized to execute those documents entitled
"INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES,"a copy of which is
attached hereto as Attachment"A", wherein the City of Airway Heights,City of Cheney,City of Deer Park,
City of Liberty Lake, City of Medical Lake,City of Spokane Valley,Town of Latah,Town of Millwood,and
Town of Rockwood will individually contract with Spokane County for the receipt of emergency
management services from the SCEM. The execution of the "INTERLOCAL AGREEMENT FOR
EMERGENCY MANAGEMENT SERVICES" by the entities will supersede and replace the ILA entered
into under Spokane County Resolution No. 2012-0169, executed by the Parties on February 28, 2012. The
Page 1 of 2
provision of services by SCEM under the "INTERLOCAL AGREEMENT FOR EMERGENCY
MANAGEMENT SERVICES" will augment, but not supplant the entities responsibilities and obligation
under chapter 38.52 RCW.
PASSED AND ADOPTED this 25thrlay of M , 2021.
BOARD OF COUNTY COMMISSIONERS
T
OF SPOKANE COUNTY, WASHINGTON
- OM'�sOQttM!E� S�
• Josh Kerns,Chair
N •,; pM ' C
V :-
P S
ATTEST: �1`y coutit' _
Mary L. Kuneyce-Chair
ABSENT
Ginna Vasquez, Clerk o e Board Al French,Commissioner
Page 2 of 2
2I 080
INTERLOCAL AGREEMENT FOR EMERGENCY
MANAGEMENT SERVICES
THIS INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES
(the "Agreement") is made and entered into this 13-'h day of MAL , 2021, by and
between SPOKANE COUNTY, a political subdivision of the State of Washington (the "County"),
and the CITY/TOWN OF °)el L VAI , a municipal corporation of the State of
Washington (the"City" or the "Town")(inddually"Party"and collectively"Parties")pursuant to
the Interlocal Cooperation Act, Chapter 39.34 RCW.
RECITALS
A. The County has established Spokane County Emergency Management(hereinafter
"SCEM") as an emergency management agency within the Spokane County Sheriff's Office
pursuant to Chapter 1.08 SCC.
B. The County, acting through SCEM, operates as a local organization for emergency
management in accordance with relevant comprehensive emergency management plans and
programs pursuant to Chapter 38.52 RCW.
C. The City/Town and the County have previously contracted for coordinated
emergency management services through a series of Interlocal Agreements for Emergency
Management Services, most recently dated July 17, 2012.
D. The coordinated emergency management services that SCEM provides, augment,
but do not supplant, the City/Town's responsibilities and obligations under Chapter 38.52 RCW.
E. The County and City/Town believe that it is in the public interest to provide
coordinated emergency management services as provided herein.
AGREEMENT
NOW,THEREFORE, in consideration of the respective agreements set forth below and for
other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged,the County and the City/Town agree as follows:
1. Purpose of Agreement.
This Agreement is authorized by and entered into pursuant to Chapter 39.34 RCW. The
purpose and intent of this Agreement is to provide an economical mechanism for administration
and coordination of County and City/Town emergency management programs, generally to
protect the public peace, health, and safety and to preserve the lives and property of the people
of the County and City/Town.
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2. Effective Date and Duration.
This Agreement shall not take effect unless and until it has been duly executed by both
Parties and filed with the County Auditor. The term of this Agreement is three (3) years; and the
Agreement shall remain in effect through midnight December 31, 2023, unless earlier terminated
pursuant to the provisions of Section 12 below, and the term of this Agreement may be extended
or renewed for up to one (1) additional three (3) year term, upon the City/Town providing the
County written notice on or before March 30, 2023.The County shall in writing approve or reject
the extension or renewal within thirty (30) days of receiving notice of intent to extend or renew;
PROVIDED FURTHER,that each Party's obligations after December 31, 2023, are contingent upon
local legislative appropriation of necessary funds for this specific purpose in accordance with
applicable law. In the event that funds are not appropriated for this Agreement, then this
Agreement shall terminate as of the last fiscal year for which funds are appropriated. The Party
shall notify the other Party in writing of any non-allocation of funds at the earliest possible date.
3. Administrators.
Each Party to this Agreement shall designate an individual (an "Administrator"), who may
be designated by title or position, to oversee and administer such Party's participation in this
Agreement. The Parties' Initial Administrators shall be the following individuals:
County's Initial Administrator: City/Town's Initial
Administrator:
Chandra Fox, Deputy Director
Spokane County Emergency
Management
1121 W Gardner Ave
Spokane, WA 99201
Either Party may change its Administrator at any time by delivering written notice of such
Party's new Administrator to the other Party.
4. Emergency Management Services.
The County shall provide emergency management services, as described herein, to the
City/Town during the term of this Agreement in accordance with Chapter 38.52 RCW.The County
will endeavor to provide the Services as described in its comprehensive emergency management
plan and in Schedule A, attached hereto and incorporated herein. At its option, the City/Town
may elect to receive any or all of the additional services described in Schedule D, which is
attached hereto and incorporated herein, upon at least 30 days written notice provided to the
County and subject to the availability of County resources. All Services shall be provided without
warranty of any kind, including, but not limited to, the sufficiency or adequacy of the actions of
the Parties in response to an emergency or disaster. The City/Town shall remain responsible for
the provision of all those services identified in Schedule B, attached hereto, as well as any other
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES
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services the City/Town is otherwise required by law to perform.
5. Emergency Management Policy Board.
The City/Town shall be entitled duringthe term of this Agreement to voting representation
on the SCEM Emergency Management Policy Board established by SCC 1.08.030. The duties of
the Policy Board are set forth in SCC 1.08.030, as it now exists or is hereafter amended.
6. Independent Contractor.
The County will perform all Services under this Agreement as an independent contractor
and not as an agent, employee, or servant of the City/Town. The County shall be solely
responsible for control, supervision, direction and discipline of its personnel, who shall be
employees and agents of the County and not the City/Town. The County has the express right to
direct and control the County's activities in providing the Services in accordance with the
specifications set out in this Agreement. The City/Town shall only have the right to ensure
performance.
7. Compensation.
7.1 Annual Service Charge. The City/Town shall pay an Annual Service Charge to the
County. Beginning January 1, 2021, and as adjusted annually each January 1 thereafter, the
Annual Service Charge shall be a per capita rate based on: 1) SCEM's proposed General Fund
budget, minus funding for the Deputy Director, and; 2)the City/Town's population number from
the annual Office of Financial Management (OFM) Estimate for Population of Cities, Towns and
Counties Used for Allocation of Selected State Revenues State of Washington, the 2020 version of
which attached hereto and incorporated herein at Schedule C. ByJuly 15 of each year,the County
shall issue a revision to Schedule C to reflect changes to the City/Town's population number from
the annual Office of Financial Management (OFM) Estimate for Population of Cities, Towns and
Counties Used for Allocation of Selected State Revenues State of Washington and the resulting
Annual Service Charge for the subsequent year. For 2021,the Annual Service Charge shall be set
at a rate of $0.89 per capita. The County agrees to pay the annual service charge assigned to
cities and towns that have a population of less than 1,000.
At the end of each calendar year, using the population methodology and actual SCEM
costs plus Countywide and Sheriff's Department Indirect Costs from the Law Enforcement Cost
Allocation Plan, the County will re-compute each City/Town's actual cost share. Annual
adjustments will be made on or before October 315t of each year based on actual expenditures
for the previous year.
72 Invoicing. The Annual Service Charge includes the services described in this
Agreement's Schedule A, and reasonable operation and maintenance costs for which there will
be no separate billing.The County shall invoice the City/Town or its designee for the Annual Service
Charge for all services performed by the County.The City/Town shall be responsible for complete
and timely payment of all amounts invoiced regardless of whether the City/Town opts to
participate in the invoiced services. Invoices will be sent quarterly or on any other schedule that
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is mutually convenient to the Parties. Payment of the Annual Service Charge is due and payable
in quarterly installments on January 31, April 30, July 31, and October 31.
73 Additional Services. If a City/Town elects to receive additional service(s)s as
described in Schedule D, one half of the cost of additional service(s) shall be added to the
quarterly invoice after the City/Town notifies SCEM and the remaining half shall be added to the
quarterly invoice that follows the delivery of the additional service(s).
74 Homeland Security and Emergency Management Performance Grants.The Parties
acknowledge the importance of sustaining SCEM staff currently funded by federal grants. In the
event that SCEM receives notice of cuts to federal grants that may jeopardize SCEM's ability to
fulfill the Services outlined in this Agreement, the County agrees to notify the City/Town within
15 days of receipt of notice of such cuts from proponent of the federal grant. Following such
notification,the Parties agree to reassess the Services and Annual Service Charge.The City/Town
agrees that by entering into this Agreement, it will forego applying for Emergency Management
Performance Grant (EMPG) monies.
8. Hold Harmless and Indemnification.
Except in those situations where the Parties have statutory or common law immunity for
their actions and/or inactions and to the extent permitted by state law, and for the limited
purposes set forth in this Agreement, each Party shall protect, defend, hold harmless and
indemnifythe other Party, its officers,elected officials, agents and employees,while acting within
the scope of their employment as such, from and against any and all claims (including demands,
suits, penalties, liabilities, damages, costs, expenses, or losses of any kind or nature whatsoever
including attorney's fees) arising out of or in any way resulting from such Party's own negligent
acts, errors, or omissions or willful misconduct related to such Party's participation and
obligations under this Agreement. Each Party agrees that its obligations under this subsection
extend to any claim, demand, and/or cause of action brought by or on behalf of any of its
employees or agents. For this purpose, each Party, by mutual negotiation, hereby waives, with
respect to the other Party only, any immunity that would otherwise be available against such
claims under the industrial insurance act provisions of Title 51 RCW.
9. Privileges and Immunities.
Whenever the employees of the County or the City/Town are rendering outside aid
pursuant to the authority contained in RCW 38.52.070 and 38.52.080(1), such employees shall
have the same powers, duties, privileges, and immunities as if they were performing their duties
in the County or the City/Town in which they are normally employed. Nothing in this Agreement
shall affect any other power, duty, right, privilege, or immunity afforded the County or the
City/Town in Chapter 38.52 RCW.
10. Liability Related to City/Town Ordinances, Policies, Rules and Regulations.
In executing this Agreement, the County does not assume liability or responsibility for or
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES
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in any way release the City/Town from any liability or responsibility which arises in whole or in
part from the existence or effect of City/Town ordinances, policies, rules or regulations. If any
cause, claim, suit, action or administrative proceeding is commenced in which the enforceability
and/or validity of any such City/Town ordinance, policy, rule or regulation is at issue, the
City/Town shall defend the same at its sole expense and, if judgment is entered or damages are
awarded against the City/Town, the County, or both, the City/Town shall satisfy the same,
including all chargeable costs and reasonable attorney's fees.
11. Compliance with Laws.
In the performance of its obligations under this Agreement, each Party shall comply with
all applicable federal, state, and local laws, rules and regulations.
12. Early Termination.
Either Party may terminate this Agreement, with or without cause, upon written notice
to the other Party by no later than March 30 of the year of termination. Termination pursuant to
this Section 12 will become effective on December 31 of the calendar year in which the
termination notice is given.
13. Dispute Resolution.
In the event differences between the parties should arise over the terms and conditions
or the performance of this Agreement, the parties shall use their best efforts to resolve those
differences on an informal basis. If those differences cannot be resolved informally, the matter
shall be referred for mediation to a mediator mutually selected by the parties. If mediation is not
successful, either of the parties may institute legal action for specific performance of this
Agreement or for damages.
14. Notices.
All notices required to be given by any Party to the other Party under this Agreement shall
be in writing and shall be delivered either in person, by United States mail, or by electronic mail
(email)to the applicable Administrator or the Administrator's designee. Notice delivered in person
shall be deemed given when accepted by the recipient. Notice by United States mail shall be
deemed given as of the date the same is deposited in the United States mail, postage prepaid,
and addressed to the Administrator, or their designee, at the addresses set forth in Section 3 of
this Agreement. Notice delivered by email shall be deemed given as of the date and time received
by the recipient.
15. Performance.
Time is of the essence of the Agreement in each and all of the provisions and scope of
services in which performance is a factor.
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES
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16. Entire Agreement;Amendment.
This Agreement constitutes the entire agreement between the Parties regarding the
subject matter hereof, and supersedes any and all prior oral or written agreements between the
Parties regarding the subject matter contained herein. This Agreement may not be modified or
amended in any manner except by a written document executed with the same formalities as
required for this Agreement and signed by the Party against whom such modification is sought
to be enforced.
17. Conflicts between Attachments and Text.
Should any conflicts exist between any attached exhibit or schedule and the text or main
body of this Agreement, the text or main body of this Agreement shall prevail.
18. Governing Law and Venue.
This Agreement shall be governed by and enforced in accordance with the laws of the State
of Washington. The venue of any action arising out of this Agreement shall be in the Superior
Court of the State of Washington, in and for Spokane County. In the event that a lawsuit is
instituted to enforce any provision of this Agreement, the prevailing Party shall be entitled to
recover all costs of such a lawsuit, including reasonable attorney's fees.
19. Interpretation.
This Agreement and each of the terms and provisions of it are deemed to have been
explicitly negotiated by the Parties, and the language in all parts of this Agreement shall, in all
cases, be construed according to its fair meaning and not strictly for or against either of the Parties
hereto. The captions and headings in this Agreement are used only for convenience and are not
intended to affect the interpretation of the provisions of this Agreement. This Agreement shall
be construed so that wherever applicable the use of the singular number shall include the plural
number, and vice versa, and the use of any gender shall be applicable to all genders.
20. Severability.
If any provision of this Agreement or the application thereof to any person or circumstance
shall, for any reason and to any extent, be found invalid or unenforceable, the remainder of this
Agreement and the application of that provision to other persons or circumstances shall not be
affected thereby, but shall instead continue in full force and effect, to the extent permitted by
law.
21. No Waiver.
Failure by either Party at any time to require performance by the other Party under this
Agreement or to claim a breach of any provision of this Agreement shall not be construed as
affecting any subsequent breach hereof or the right to require performance or affect the ability
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES
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to claim a breach with respect hereto.
22. No Assignment.
This Agreement shall not be assigned, either in whole or in part, by either Party without
the express written consent of the other Party, which may be granted or withheld in such Party's
sole discretion. Any attempt to assign this Agreement in violation of the preceding sentence shall
be null and void and shall constitute a default under this Agreement.
23. Warranty of Authority.
Each of the signatories hereto warrants and represents that he or she is competent and
authorized to enter into this Agreement on behalf of the Party for whom he or she purports to
sign this Agreement.
24. No Joint Venture.
Nothing contained in this Agreement shall be construed as creating any type or manner
of partnership,joint venture or other joint enterprise between the Parties.
25. No Separate Entity Necessary.
The Parties agree that no separate legal or administrative entities are necessary to carry
out this Agreement.
26. Ownership of Property.
Except as expressly provided to the contrary in this Agreement, any real or personal
property used or acquired by either Party in connection with its performance under this
Agreement will remain the sole property of such Party, and the other Party shall have no interest
therein.
27. No Third-Party Beneficiaries.
This Agreement and each and every provision hereof is for the sole benefit of the
City/Town and the County. No other persons or Parties shall be deemed to have any rights in,
under or to this Agreement.
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES
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28. Execution in Counterparts.
This Agreement may be executed in two or more counterparts, each of which shall
constitute an original and all of which shall constitute one and the same agreement.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first
above written.
COUNTY: CITY/TOWN:
BOARD OF COUNTY COMMISSIONERS City/Town of .p \QJ k , a
muni�r oration
OF SPOKANE COUNTY, WASHINGTON Washingtonp p
By yi0.4),_ C,A,N,„„
JOSH KERNS, CHAIR Name: Mark Cp.thOLUI
Title: Cy4uaer
Apprd a
es MARY K)1titiAV
VICE-CHAIR
City/Tow Attorney
ABSENT
AL FRENCH, COMMISSIONER
ATTEST:
VW)
inns Vasquez, Clerk of a Board
21 — 0367 _.
pF C o1y
Mrs
C' S'i �l
• �.,/ ; 4.
$ SEA L .. i/
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES
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Schedule A
Description of Emergency Management Services
The County shall provide Emergency Management Services (the "Services") through
Spokane County Emergency Management ("SCEM") to Cities, Towns, and Tribes (individually
"Participating Jurisdiction", and collectively "Participating Jurisdictions"). These Services shall
include the following.
1. General: SCEM will maintain an emergency management organization that
complies with state law and federal guidelines. This organization will implement the concepts
of the National Incident Management System (NIMS) and incorporate best practices of
emergency management into its operations. These best practices include a focus on
developing and sustaining Core Capabilities across all mission areas, developing disaster
management relationships with partners throughout the County and Region, and
incorporating the Whole Community perspective into all programs.
2. Planning: SCEM will assist Participating Jurisdictions in the development of
executable disaster-related plans. SCEM will maintain emergency management plans in
accordance with applicable state and federal laws, regulations, and guidance. SCEM will use,
and encourage the use of, systematic planning processes that engage the Whole Community.
a SCEM will maintain the Spokane County Comprehensive Emergency
Management Plan (SCCEMP) and provide technical assistance (templates,
meeting facilitation, and plan review) to Participating Jurisdictions in order for
them to maintain an Emergency Operations Plan (EOP), as either a standalone
plan or as an annex to the County's CEMP, which meets the requirements set
forth in RCW 38.52.030 and WAC 118-30-060. Plans shall include an analysis of
the natural,technological, or human caused hazards that could affect the
County or jurisdiction,respectively. Plans will also describe a NIMS-compliant
incident management structure for use during multiagency/multijurisdictional
operations and include the procedures to be used during emergencies for
coordinating local resources, as necessary, and the resources of County
agencies, departments, commissions, and boards.
b. SCEM will maintain the Spokane County Natural Hazards Mitigation Plan,
a FEMA-approved multi-jurisdictional hazard mitigation plan that complies with
the Disaster Mitigation Act of 2000 (DMA2K) and 44 CFR §201.6, and, upon
request, provide technical assistance (templates, meeting facilitation, and plan
review) to Participating Jurisdictions in order for them to maintain an annex to
the County's FEMA-approved hazard mitigation plan that meets the
requirements set forth in 44 CFR§201.6.
c SCEM will maintain the Spokane County Disaster Recovery Framework
and, upon request, provide technical assistance (templates, meeting
facilitation, and plan review) to Participating Jurisdictions desiring to develop a
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule A A-1
jurisdictional Disaster Recovery Framework.
d. SCEM will maintain standard procedures for its Emergency
Coordination Center (ECC) and provide technical assistance (templates,
meeting facilitation,and document review) to Participating Jurisdictions
in order to develop complementary procedures for their respective
Emergency Operations Centers.
e. SCEM will participate in regional- and state-level planning efforts,
representing Spokane County and, unless otherwise specified, the
Participating Jurisdictions within Spokane County. Examples of such efforts
include the Statewide Catastrophic Incident Planning Team (SCIPT), State
Emergency Response Commission (SERC), and the Emergency Management
Advisory Group (EMAG).
3. Training and Exercise: SCEM will assist Participating Jurisdictions to
develop, maintain, or expand their emergency management capabilities. The prioritized
capabilities to train and exercise are operational coordination, operational
communications, situational assessment, logistics, public information, and planning.
a SCEM will conduct an annual training and exercise planning workshop
(TEPW) in order to develop a coordinated training and exercise calendar. SCEM
will also send representatives on behalf of Spokane County and the Participating
Jurisdictions to the State's annual Integrated Preparedness Planning Workshop
(IPPW).
b. SCEM will maintain a Multi-Year Training and Exercise Plan (TEP) that
describes the outcomes of the TEPW. SCEM will produce and electronically
distribute a training and exercise calendar each month to the Participating
Jurisdictions.
c SCEM will maintain a training program that adheres to state and federal
guidance, including the National Incident Management System (NIMS) Training
Plan and FEMA's Core Capability Development Sheets. This training program
includes:
i. SCEM will assist each Participating Jurisdiction in the
development of a jurisdiction-specific NIMS compliance plan. This includes
providing assistance in determining applicable courses and identifying online
and in-person resources that can provide compliance-related courses.
Participating Jurisdictions retain the responsibility to track individual training of
their staff members and, per the State's policy, submit NIMS compliance
reports.
ii. Countywide, SCEM will facilitate the delivery of two (2) ICS-300
(Intermediate ICS for Expanding Incidents) courses and two (2) ICS-400
(Advanced ICS for Complex Incidents) courses each year.
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule A A-2
iii. Countywide, SCEM will facilitate the delivery of two (2) G191
(Emergency Operations Center/Incident Command System Interface)
workshops each year, or as requested.
iv. Upon request, SCEM will facilitate the delivery of the
Community Points of Distribution (CPOD) courses.
v. Upon request, SCEM will deliver ICS-402 (ICS Overview for
Executives/Senior Officials) or its equivalent to each requesting Participating
Jurisdiction in order to educate the Participating Jurisdiction's policy makers
and to help them meet the requirements of the National Incident
Management System (NIMS).
vi. Annually, SCEM will host at least two local deliveries of courses
from FEMA's Emergency Management Institute and/or the National Disaster
Preparedness Consortium.
vii. On behalf of each Participating Jurisdiction, SCEM will process
applications to host training opportunities available through FEMA's Emergency
Management Institute and/or the National Disaster Preparedness Consortium.
The Participating Jurisdiction requesting such courses will be responsible for
identifying a location and any costs associated with the course delivery, e.g.
refreshments.
viii. Countywide, SCEM will deliver two (2) offerings of an ARRL-
approved HAM radio technician class each year.
d. SCEM will maintain an exercise program that adheres to state and
federal guidance, including the Homeland Security Exercise and Evaluation
Program (HSEEP) and applicable grant requirements. Unless otherwise
specified, the intent of SCEM's exercise program is to evaluate established
plans and/or procedures, and identify ways to improve those plans and/or
procedures. The exercise program includes, but is not limited to:
i. Every three (3) years SCEM will conduct a countywide functional
exercise that evaluates Spokane County's CEMP, the procedures used in the
Spokane County Emergency Coordination Center, and our ability to coordinate
with jurisdictions throughout Spokane County. SCEM strongly encourages all
Participating Jurisdictions to participate in that exercise and will provide
technical assistance in the development of their exercise plan.
ii. Countywide, SCEM will facilitate two (2) tabletop exercises(TTXs)
per year. These TTXs will evaluate Participating Jurisdictions' response plans and
capabilities against various hazards that threaten Spokane County.
iii. Countywide, SCEM will facilitate one (1) CPOD exercise per year
in conjunction with CPOD training.
iv. SCEM will facilitate jurisdiction EOC workshops as
requested. These workshops will be used to develop or update the
scheduled Participating Jurisdiction's EOC procedures.
v. SCEM will facilitate jurisdiction EOC drills as requested. These
drills will be used to validate the scheduled Participating Jurisdiction's EOC
procedures.
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule A A-3
vi. Countywide, SCEM will conduct monthly communications drills
with Participating Jurisdictions to ensure the viability of various means of
communications.
4. Coordinating Disaster Response Activities: SCEM and Participating
Jurisdictions will coordinate their emergency response activities in order to endeavor to
minimize death, injury, and damages to property, the economy, and the environment
during natural, technological or human-caused disasters.
a. SCEM will maintain a 24 hour per day Duty Officer, who will serve as the
primary point of contact to address emergency management-related requests on
behalf of Participating Jurisdictions. The Duty Officer is available through direct
phone call, or by request through Dispatch.
b. As resources allow, SCEM will utilize multiple means of communication to
notify, warn, and/or provide information and instruction to the general public
regarding impending or occurring disasters.
c SCEM will maintain and, when necessary, activate the Spokane County
Emergency Coordination Center (SCECC) and implement the Spokane County
CEMP and applicable procedures. The SCECC may activate in anticipation of, or
immediately after, disasters as defined by RCW 38.52.010(6). The SCECC may also
activate to provide support during pre- planned events or at the approved request
of a Participating Jurisdiction. Requests to activate the SCECC will be made via the
Duty Officer to the SCEM Deputy Director.The decision to activate the SCECC, and
at what level, is made by the SCEM Director or Deputy Director.
d. SCEM will maintain and,when necessary,activate the Spokane County Joint
Information Center (SCJIC) and applicable procedures. The SCJIC may activate in
anticipation of, or immediately after, disasters as defined by RCW 38.52.010(6).
The SCJIC may also activate to provide support during pre-planned events or at
the request of a Participating Jurisdiction. Requests to activate the SCJIC will be
made via the Duty Officer to the SCEM Deputy Director. The decision to activate
the SCJIC, and at what level, is made by the SCEM Director or Deputy Director.
e. When activated, the SCECC will coordinate resource requests among
affected jurisdictions within Spokane County. The SCECC will also make available
the County's emergency resources not required for use elsewhere during
emergencies,the use of which shall be determined and prioritized by SCECC.When
necessary, SCEM will request state and federal resources on behalf of the
Participating Jurisdictions through Washington's established emergency
management protocols, i.e. from the SCECC to the Washington State Emergency
Operations Center. The Participating Jurisdictions agree that the County shall
remain harmless in the event of non-availability or non-performance of requested
resources.
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule A A-4
f. When activated, the SCECC will coordinate situational awareness among
affected jurisdictions within Spokane County, and with regional and state partners.
g. When activated, the SCJIC shall coordinate public information and
messaging about critical lifesaving and life-sustaining information by all means
necessary to expedite the delivery of emergency services and aid the public to take
protective actions. Participating Jurisdictions will identify appropriate points of
contact with whom the JIC will communicate to form the information network
commonly referred to as the Joint Information System (JIS).
h. When requested,and at the discretion of the SCEM Deputy Director,SCEM
will deploy a liaison to the participating jurisdiction to directly assist with incident
management, technical support and assistance, and/or use of mobile assets.
During activation of the SCECC, SCEM may request that Participating Jurisdictions
deploy liaisons to the Spokane County ECC to enhance communication between
the SCECC and the incident site(s).
i. Upon determining that a disaster as defined by RCW 38.52.010(9a) has
happened or is imminent,SCEM will, under the provisions of SCC Chapter 1.08.020,
initiate through the Board of County Commissioners a Proclamation of Emergency
for Spokane County. Upon determining that a disaster as defined by RCW
38.52.010(9a) has happened or is imminent, Participating Jurisdictions may, under
the provisions of applicable code, initiate through the Participating Jurisdiction's
appropriate authority a Proclamation of Emergency for their jurisdiction.
Participating Jurisdictions will notify SCEM as soon as practicable of their intent to
proclaim a disaster and provide SCEM with a copy of the proclamation as soon as
practicable.
5. Coordinating Disaster Recovery Activities. SCEM and Participating
Jurisdictions will coordinate their disaster recovery activities in order to endeavor to
restore critical services and establish a new normal for the affected area(s) as quickly as
possible.
a. SCEM, in conjunction with the State's Emergency Management Division
(EMD) and the Federal Emergency Management Agency (FEMA), will coordinate
the formal post-disaster Preliminary Damage Assessment (PDA) process.
Participating Jurisdictions will be responsible for tracking and reporting activities
potentially reimbursable by federal and/or state disaster assistance programs.
Each participating jurisdiction remains responsible for the costs it incurs.
b. In the aftermath of a disaster as defined by RCW 38.52.010(6), SCEM will
initiate the transition of disaster response to disaster recovery. This includes
implementing the Spokane County Disaster Recovery Framework and establishing
the Recovery Support Functions found therein. When requested, Participating
Jurisdictions will identify points of contact to be integrated into this process.
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule A A-5
6. Volunteer / Emergency Worker Management: SCEM will work in collaboration
with participating jurisdictions to develop volunteer capabilities that augment participating
jurisdictions' local disaster response efforts; specifically, Disaster Assistance Response Teams
(DART) and/or the Spokane County Auxiliary Communications Service (ACS).
a. Participating Jurisdictions will identify potential DART volunteers. SCEM
will facilitate their registration as emergency workers in accordance with the
Washington State Emergency Workers' Program and maintain a central database
of these volunteers.Annually,SCEM will provide to the participating jurisdictions a
list of the volunteers living within each jurisdiction's respective boundaries.
b. SCEM will provide oversight to the Spokane County Auxiliary
Communications Service (ACS) function, which provides redundant emergency
communications services to SCEM, its Participating Jurisdictions, as well as
hospitals and the Greater Inland Northwest Chapter of the American Red Cross.
SCEM will assign trained ACS volunteers to augment Participating Jurisdictions'
EOCs.
c. Using volunteers (as groups or individuals) for activities outside of the
scope of their intended purpose and/or training places them outside of the scope
of RCW 38.52.180, Chapter 118-04 WAC, and this Agreement. These volunteers
cannot be afforded protection under the Washington State Emergency Workers
Program; therefore Participating Jurisdictions desiring to expand the use of
volunteers beyond the scope established by SCEM are required to provide
coverage in accordance with L&I Industrial Insurance regulations.
7. Outreach and Education: SCEM will work in conjunction with participating
jurisdictions to provide disaster-related outreach and education in order to improve overall
community resilience.
a SCEM will develop, promote, and make available to Participating
Jurisdictions preparedness materials related to Spokane County's identified
hazards of concern, and procure and make available FEMA-produced
preparedness materials. The amount of preparedness materials provided will be
made on a case-by-case basis and based upon available supply.
b. SCEM will develop and promote individual preparedness messages to be
delivered via its affiliation with local radio and TV stations, and across social media
platforms.
c Upon request, and when practicable, SCEM will deliver preparedness
presentations on behalf of a Participating Jurisdiction. Such requests should be
made at least 30 days prior to the presentation. Participating Jurisdictions are
responsible for providing an adequate facility and incurs any extraordinary costs
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule A A-6
associated with such events, e.g. refreshments, room rental costs, etc.
d Quarterly, SCEM will produce a report that summarizes its major activities
for the previous quarter. The quarterly report will be distributed to the Director,
the Emergency Management Policy Board (EMPB), the Emergency Management
Operations Group (EMOG), and Participating Jurisdictions.
8. SCEM Resources: SCEM maintains a number of resources that, when practicable,
will be made available to Participating Jurisdictions. Requests for their deployment shall be made
to the SCEM Duty Officer or, when activated, the Spokane County ECC. These resources include,
but are not limited to:
a. Mobile Command Vehicle, commonly referred to as the "MCV." A
command vehicle provides a motorized, self-contained, climate-controlled
capability to augment incident management. Upon request of the MCV, SCEM
provides the MCV, and as needed, a pilot car to assist in routing the MCV to the
requested ICP location.
b. Communications trailer. The communications trailer provides a self-
contained, climate-controlled capability to augment communications.
c. Mobile emergency response trailer.This trailer provides a towed capability
that can be used to augment community points of distribution, volunteer
reception centers, or emergency operations centers.
d Alert and Warning. SCEM will manage the Alert Spokane program, and
maintain a system that provides alert and warning to county residents. Access to
this system for local alerting will be through SREC Dispatch or the SCEM Duty
Officer. Use of the system for Wireless Emergency Alerts (WEA) or other IPAWS
protocols, is available only through the SCEM Duty Officer.
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule A A-7
Schedule B
Expectations of Participating Jurisdiction
As stated in Section 4 of the Agreement, the services provided by SCEM augment the
participating jurisdictions. This schedule outlines some, but not all, of the areas for which the
Participating Jurisdictions retain responsibility. Fulfillment of the specific Expectations of
Participating Jurisdictions will be commensurate with and appropriate for each individual
jurisdiction (i.e. type and scope of plan(s) needed, and level of required staff training).
1. General:
a. Each Participating Jurisdiction will appoint a coordinator who will serve
as the Jurisdiction's primary point of contact for SCEM.
b. In accordance with SCC 1.08.035, each Participating Jurisdiction will
designate one (1) representative and one (1) alternate to the SCEM Emergency
Management Policy Board and attend the quarterly meetings. Names of and
contact information for the representative and alternate shall be provided to
SCEM's Deputy Director prior to February 1 of each calendar year, and as soon
as possible following the designation of a new representative. The Policy Board
shall advise the director of emergency management in recommending to the
executive actions on emergency management plans and programs; the
department's budget; rate schedules for emergency management service
charges paid by contracting agencies; and other matters as requested by the
county executive or the director.
2. Planning:
a. Participating jurisdictions will develop and maintain Continuity of
Government and Continuity of Operations (COG/COOP) plans for their
respective jurisdictions. Plans will include, at a minimum: provision for the
preservation, maintenance, and/or reconstitution of the jurisdiction's
government accomplished through succession of leadership; and ensure the
continued performance of minimal essential functions; develop the necessary
plans, procedures, and provision for alternate facilities, personnel, resources,
interoperable communications, and vital records/databases.
b. Participating Jurisdictions of sufficient size will maintain an Emergency
Operations Plan (EOP)that describes a NIMS-compliant incident management
structure for use during multiagency/multijurisdictional operations, and
includes the procedures to be used during emergencies for coordinating the
jurisdiction's resources.
c. Participating Jurisdictions will identify a primary and alternate point of
contact for each planning effort. Participating Jurisdictions will convene work
groups and provide meeting space as necessary to facilitate the development
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule B B-1
of plans including the jurisdiction's emergency operations plan, hazard
mitigation plan, functional emergency management plans, etc., as applicable.
3. Training and Exercise:
a. With SCEM's assistance, Participating Jurisdictions will develop
jurisdiction-level NIMS compliance plans. Participating Jurisdictions retain the
responsibilityto track individual training of their staff members.
b. Participating Jurisdictions desiring to schedule specific training and
exercise opportunities should do so by sending a representative the annual
Training and Exercise Planning Workshop (TEPW). Facilitating training and
exercise opportunities not scheduled at the TEPW shall be at the discretion of
the SCEM Deputy Director.
4. Disaster Response Activities:
a. Participating Jurisdictions will coordinate their emergency response
activities with and through SCEM in order to endeavor to minimize death, injury,
and damages to property, the economy, and the environment during natural,
technological or human-caused disasters.
b. During, or in anticipation of, disasters as defined by RCW 38.52.010(6),
affected Participating Jurisdictions will activate their incident management
structure and Emergency Operations Plan, and notify SCEM as soon as practicable.
c. When activated, Participating Jurisdictions will request County, state
and/or federal resources through established emergency management protocols,
i.e. from the SCECC to the Washington State Emergency Operations Center. The
ParticipatingJurisdictions agree that the County shall remain harmless in the event
of non-availability or non-performance of requested resources.
d. Participating jurisdictions are responsible for the costs of response services
provided specifically to their jurisdiction. The jurisdiction will participate in
negotiating those costs with the vendor or service provider at time of request and
prior to any expenditure. There is no expectation or responsibility implied by this
agreement that a jurisdiction would subsidize the response costs of another
jurisdiction.
e. Participating Jurisdictions shall submit incident-related information to the
SCECC and the SCECC shall develop and provide comprehensive situation reports
to the Participating Jurisdictions, as well as to regional and state partners.
f. Participating Jurisdictions will identify appropriate points of contact with
whom the SCJIC will communicate to form the information network commonly
referred to as the Joint Information System (JIS).
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule 8 8-2
g. When requested and practicable, Participating Jurisdictions will deploy
liaisons to the Spokane County ECC to enhance communication between the
SCECC and the incident site(s).
h. Upon determining that a disaster as defined by RCW 38.52.010(9a) has
happened or is imminent, Participating Jurisdictions may, under the provisions of
applicable code, initiate through the jurisdiction's appropriate authority a
Proclamation of Emergency for their jurisdiction. Participating Jurisdictions will
notify SCEM as soon as practicable of their intent to proclaim a disaster and provide
SCEM with a copy of the proclamation as soon as practicable.
5. Coordinating Disaster Recovery Activities. SCEM and Participating
Jurisdictions will coordinate their disaster recovery activities in order to endeavor to
restore critical services and establish a new normal for the affected area(s) as quickly as
possible.
a. Participating Jurisdictions will be responsible for tracking and reporting
activities potentially reimbursable by federal and/or state disaster assistance
programs. Each participating jurisdiction remains responsible for the costs it
incurs.
b. In the aftermath of a disaster as defined by RCW 38.52.010(6), SCEM will
initiate the transition of disaster response to disaster recovery. This includes
implementing the Spokane County Disaster Recovery Framework and establishing
the Recovery Support Functions found therein. When requested, Participating
Jurisdictions will identify points of contact to be integrated into this process.
6. Volunteer / Emergency Worker Management: SCEM will work in collaboration
with Participating Jurisdictions to develop volunteer capabilities that augment Participating
Jurisdictions' local disaster response efforts; specifically, Disaster Assistance Response Teams
(DART) and/or the Spokane County Auxiliary Communications Service (ACS)
a. Participating Jurisdictions will identify potential volunteers to affiliate with
DART and/or ACS.
b. Participating Jurisdictions acknowledge that using volunteers (as groups or
individuals) for activities outside of the scope of their intended purpose and/or
training places them outside of the scope of RCW 38.52.180, Chapter 118-04 WAC,
and this Agreement. These volunteers cannot be afforded protection under the
Washington State Emergency Workers Program; therefore, Participating
Jurisdictions desiring to expand the use of volunteers beyond the scope established
by SCEM are required to provide coverage in accordance with L&I Industrial
Insurance regulations.
7. Outreach and Education: SCEM will work in conjunction with participating
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule 8 8-3
jurisdictions to provide disaster-related outreach and education in order to improve overall
community resilience. Participating Jurisdictions desiring presentations will make such requests
made at least 60 days prior to the presentation.
8. SCEM Resources: SCEM maintains a number of resources that, when practicable,
will be made available to Participating Jurisdictions. Requests for their deployment shall be made
as early as possible to the SCEM Duty Officer or,when activated,the Spokane County ECC.
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule 8 8-4
Schedule C
Estimated 2021 Service Fees by Jurisdiction
Spokane County Emergency Management
2021 Estimate
Total Salary& Benefits $314,307.00
Less Deputy Director S&B ($136,264.00)
Local Salary& Benefits $178,143.00
M &0 $41,525.00
Indirect Costs(21%) $46,131.00
Total Local Operating Costs $265,799.00
City/Town Population % Population 2021 Cost Estimate
Airway Heights 10,010 0.0335 $8,897.89
Cheney 12,640 0.0423 $11,235.70
Deer Park 4,485 0.0150 $3,986.72
Liberty Lake 11,500 0.0385 $10,222.35
Medical Lake 5,040 0.0169 $4,480.06
Millwood 1,840 0.0062 $1,635.58
Spokane Valley 97,490 0.3261 $86,658.86
Fairfield 635 0.0021 $564.45
Latah 195 0.0007 $173.34
Rockford 495 0.0017 $440.01
Spangle 285 0.0010 $253.34
Waverly 135 0.0005 $120.00
Unincorporated 154,250 0.5159 $137,112.83
Total County Population 522,600
Less City of Spokane (223,600)
Cost Share Population 299,000
0.888959866
'Source:Based on projected growth and the State of Washington,Office of Financial Management,April 1,2020 Estimates;
http://www.ofm.wa.gov/pop/apri11/default.asp
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule C C-1
Schedule D
Description of Additional Emergency Management Services
The County offers additional services that the Participating Jurisdiction may choose from in
addition to the basic emergency management services described in Schedule A. If, during the
course of this Agreement, a Participating Jurisdiction desires additional service(s)s as described
below, the City/Town shall notify SCEM in writing as early as practicable prior to the delivery of
the desired additional service(s). The cost and timing of the delivery of any Additional
Service(s) shall be agreed upon by the Administrators of this Agreement. One half of the cost
of additional service(s) shall be added to the quarterly invoice after the Participating
Jurisdiction notifies SCEM and the remaining half shall be added to the quarterly invoice that
follows the delivery of the additional service(s)
1. Planning:
a. SCEM will provide technical assistance in order to develop a functional
emergency operations plan or procedure. Examples of a functional plan include mass fatality
plans and disaster debris management plans.
Participating Jurisdiction elects this service:
(initial)
2. Training and Exercise:
a. SCEM will provide one jurisdiction-specific training opportunity.
Participating Jurisdiction elects this service:
(initial)
b. SCEM will provide one jurisdiction-specific exercise opportunity.
Scheduling this exercise shall occur at the annual TEPW.
Participating Jurisdiction elects this service:
(initial)
c. SCEM will process Participating Jurisdiction's application for FEMA's
Integrated Emergency Management Course.
Participating Jurisdiction elects this service:
(initial)
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule D D-1
3. Outreach and Education:
a. SCEM will develop and promote a jurisdiction-specific outreach
campaign.
Participating Jurisdiction elects this service:
(initial)
4. Communications Support:
a. SCEM's Communications Officer will provide technical support to ensure
interoperable radio communications; specifically, assist with the procurement and installation of
compatiblecommunications hardware.
Participating Jurisdiction elects this service:
(initial)
INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT SERVICES—Schedule D D-2