2021, 06-08 Formal Meeting MINUTES
City of Spokane Valley
City Council Regular Formal Meeting
Tuesday, June 8, 2021
Mayor Wick called the meeting to order at 6:00 p.m. The meeting was held in City Hall with Council, staff
and the public participating remotely via Zoom meeting.
Attendance:
Councilmembers Staff
Ben Wick, Mayor Mark Calhoun, City Manager
Brandi Peetz, Deputy Mayor John Hohman,Deputy City Manager
Pam Haley, Councilmember Cary Driskell, City Attorney
Tim Hattenburg Councilmember Erik Lamb, Deputy City Attorney
Rod Higgins, Councilmember John Bottelli, Parks,Rec&Facilities Dir.
Linda Thompson, Councilmember Chelsie Taylor,Finance Director
Arne Woodard, Councilmember Bill Helbig, City Engineer
Adam Jackson, Planning Grants Engineer
Chaz Bates, Senior Planner
Henry Allen, Senior Engineer
Morgan ICoudelka, Sr. Administrative Analyst
Christine Bainbridge, City Clerk
ROLL CALL: City Clerk Bainbridge called the roll.All Councilmembers were present.
APPROVAL OF AGENDA: It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to
approve the agenda.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a
COMMITTEE,BOARD,LIAISON SUNIlVIARY REPORTS
Councilmember Haley: reported that as part of the state auditor's exit conference for STA, said the audit
was very detailed and they received a clean audit.
Councilmember Woodard: reported that he attended a ribbon cutting for our Farmer's Market at
CenterPlace, and another ribbon cutting at the Tru Value Hardware store in Argonne Village.
Councilmember Higgins: said he also attended some ribbon cuttings, and that this Thursday the Clean Air
Committee will be in their new quarters.
Councilmember Thompson: said she attended the Memorial Day event at Pines Cemetery; went to the
ribbon cutting at Tru Value which also had a 'fill a bucket' campaign with donations going to the HUB;
said she went to the Farmers Market and will be attending several upcoming meetings with the AWC
(Association of Washington Cities)Annual Conference, which will be held on-line.
Councilmember Hattenburg: said he attended STA's Planning and Development Committee meeting and
they are looking at the idea of an ad hoc committee this fall; mentioned an additional park&ride; and said
that in a few years they will be phasing in the extension from downtown Spokane to maybe Post Falls
and/or Coeur d'Alene; and said he also attended the Farmers Market.
Deputy Mayor Peetz: said she also attended the Tru Value ribbon cutting; went to the Farmers Market;
attended a Women in Leadership meeting; a Girl Scout meeting; and a Chamber meeting and said that Mr.
Hohman gave a great presentation; and she noted that the Central Valley School District will be moving
their headquarters to Liberty Lake.
MAYOR'S REPORT: Mayor Wick said he also attended the ribbon cuttings which are always fun to
attend; said he welcomed the Marine Core League which held their convention here in Spokane Valley;
Council Meeting Minutes,Formal: 06-08-2021 Page 1 of 4
Approved by Council: 06-22-2021
mentioned the Farmers Market and that he has received a lot of positive feedback about the new plaza;went
to a Washington State Department of Transportation meeting about semi-truck parking; said the
transportation revenue package from the state legislature continues to be discussed; mentioned the
upcoming Asian American &Pacific Islander Heritage Day event coming up at CenterPlace June 12; said
that he conducted interviews for different committee vacancies; and that he attended the Regional
Homelessness meeting.
PROCLAMATION:June is PTSD Awareness Month
Mayor Wick read the Proclamation for PTSD Awareness Month.
GENERAL PUBLIC COMMENT OPPORTUNITY Ell: After Mayor Wick explained the public
comment process, it was noted that there had been one person who had signed up, but that apparently he
was no longer zooming in as part of this meeting. Mayor Wick acknowledged the individual might be
having technical problems and he will check again during the second general public comment opportunity.
1.PUBLIC HEARING: 2022-2027 Transportation Improvement Program—Adam Jackson
Mayor Wick opened the public hearing at 6:18 p.m. Mr. Jackson went through his PowerPoint explaining
about the six-year TIP and the associated projects. There were no public comments and Mayor Wick closed
the public hearing at 6:25 p.m.
2. Resolution 21-002 Adopting 2022-2027 Transportation Improvement Program—Adam Jackson
It was moved by Deputy Mayor Peetz and seconded to approve Resolution 21-002 adopting the 2022-2027
Six-Year TIP as presented. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried.
NEW BUSINESS:
3. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of
Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion:I move to approve the Consent Agenda.
a.Approval of Claim Vouchers on June 8, 2021, Request for Council Action Form: $3,779,138.37
b. Approval of Payroll for Pay Period Ending May 31,2021: $561,344.68
It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the Consent Agenda.
4.First Reading Ordinance 21-007 Adopting Shoreline Master Plan—Chaz Bates
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Peetz and seconded to
advance Ordinance 21-007, amending chapter 21.50 of the Spokane Valley Municipal Code, to a second
reading. Mr. Bates briefly went over the background of this ordinance. After brief discussion it was moved by
Councilmember Woodard and seconded to amend the motion and waive the rules and adopt the ordinance.
Vote on amending the motion: in favor: unanimous. Opposed• none. Motion passed. Vote by acclamation on
the fully amended motion to waive the rules and adopt ordinance 21-007 amending Chapter 21.50 of the
Spokane Valley Municipal Code: in favor: unanimous. Opposed: none. Motion carried. It was noted there
were no public comments as a public hearing was previously held on this issue before the Planning
Commission.
5. Motion Consideration: Bid Award,Mullan Road Preservation—Bill Helbig
It was moved by Deputy Mayor Peetz and seconded to award the Mullah Road Preservation Project CIP#292
to Inland Asphalt Paving in the amount of$1,529,790 and authorize the City Manager to finalize and execute
the construction contract. City Engineer Helbig explained the project and the bid process, noting that Inland
Asphalt Paving was the lowest responsive and responsible bidder. There were no public comments. Vote by
acclamation: in favor: unanimous. Opposed: none. Motion carried.
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Approved by Council: 06-22-2021
6. Mayoral Appointments—Mayor Wick
Mayor Wick gave a brief explanation of his choices for the committee vacancies, as listed on the Request
for Council Action form.
(1) It was moved by Deputy Mayor Peetz and seconded to confirm the Mayoral appointments to the
HCDAC, with terms of three years effective upon appointment, of Amanda Tainio and Arielle Anderson;
and to further confirm the Mayoral appointment to the HCDAC of Arne Woodard for a term effective upon
appointment and ending December 3l, 2021. Vote by acclamation: in favor: unanimous. Opposed: none.
Motion carried.
(2) It was moved by Deputy Mayor Peetz and seconded to confirm the Mayoral appointment of Jenny
McClenathen to the SHA,for a term offive years effective upon appointment. Vote by acclamation: in favor:
unanimous. Opposed: none. Motion carried.
(3) It was moved by Deputy Mayor Peetz and seconded to confirm the Mayoral appointment of Linda
Thompson to the SRTC, effective upon appointment,for the remainder of 2021. Vote by acclamation: in
favor: Mayor Wick, Deputy Mayor Peetz and Councilmembers Thompson, Haley and Hattenburg.
Opposed: Councilmembers Higgins and Woodard. Motion carried,
There were no public comments on any of the above three motions.
GENERAL PUBLIC COMMENT OPPORTUNITY 121: Mayor Wick invited public comment, and it
was noted that Ms. Barb Howard had signed up to speak. Ms. Barb Howard, Spokane Valley: mentioned a
previous comment from Councilmember Thompson regarding Pinecroft Trailer Court and someone
reporting seeing garbage on someone's deck; said she wants to get the drugs out of her neighborhood and
stop the overcrowding as it will end up as a catastrophe if there is an emergency with people trying to get
out of there, and that there is another 300-unit apartment complex supposedly going up in the area. There
were no further public comments.
ADMINISTRATIVE REPORTS:
7. Boys&Girls Club—Richard Hanlin
Boys and Girls Club Executive Director Hanlin gave a presentation discussing the Club's organization and
mission, the demographics of the members they serve, and of their upcoming new home in the Keystone
Elementary School building. Council thanked Mr. Hanlin for what he does and for tonight's presentation.
8. Union Gospel Mission &Homelessness--Phil Altmeyer
Union Gospel Mission Executive Director Altmeyer talked about the Union Gospel Mission; said the
mission has been here for 70 years and he has been with the organization 35 years. He talked about some
of the background of the Mission, of their partnering with the Inland Northwest to help reach the goal to
end homelessness so those they help can become positive contributing members of society; said they have
four shelters, three recovery programs, an outreach center and summer camp for underprivileged youth;
said rescue is a major component of emergencies and they provide three meals a day and have medical
clinics in all shelters; said they have everything provided that a person needs as they do case management
for people coming out of jail so the person has a safe,healing environment.
Mr. Altmeyer spoke of and explained the various types of shelters including low barrier and no barrier and
of the associated guidelines; he said they believe in restoring the person's dignity through responsibility
and work. He noted that in the last five years they have placed about 200 individuals on jobs as jobs are
important to have in order to help end homelessness; and to have a recovery program as most homeless
people are suffering from addiction, and all homeless people have been through trauma, and it takes time
for people to overcome addiction. He also noted that in downtown Spokane,the people who are getting to
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Approved by Council: 06-22-2021
the top of the line for housing are those who have been homeless and addicted the longest. He said he feels
that system needs to change to reward those who want recovery so they will get the early needed support.
Council thanked Mr. Altmeyer for his time, his work, and tonight's information.
9. Contamination Reduction and Outreach Plan(CROP)—Henry Allen,Morgan Koudelka
Mr. Allen explained the background and purpose of the required CROP; he also gave some examples of
what is and is not acceptable for recycling and that contamination has almost always been a problem; he
noted FIB 1543 requires jurisdictions with solid waste management plans to incorporate this into their plan.
Mr. Allen said that the Department of Ecology has accepted our CROP and gave some suggestions for
formatting and for some data that might be helpful; said he would like to bring forward a resolution for
Council to consider adopting the CROP with EcoIogy's suggestions, adding that this must be adopted by
July of this year. There were no objections to moving this forward as mentioned.
10. Advance Agenda--Mayor Wick
Mayor Wick suggested having an administrative report on our HHAA (Homeless Housing and Assistance
Act) Funds and there were no objections from Council. Mr. Calhoun said staff will include that topic on
the pending advance agenda and will work toward putting together a report.
11. Finance Department Monthly Report
The Finance Department monthly report was for information only and was not reported or discussed.
CITY MANAGER COMMENTS:
City Manager Calhoun announced that we have been notified by AWC that Councilmember Higgins has
received his Certificate of Municipal Leadership, which recognizes accomplishments in training with the
Councilmember having completed at least 30 hours of training. Mr. Calhoun also reminded everyone that
next Tuesday's evening meeting has been cancelled as we will be holding our 2022 Budget Workshop from
8:30 a.m. to 2:30 p.m., that the meeting will be broadcast via zoom, and the Council Chambers and City
Hall are still not open to the public.Mr. Calhoun then had the video shown for the new commercial for Tru
Hotel.
It was moved by Councilmember Thompson, seconded and unanimously agreed to adjourn. The meeting
adjourned at 7:59 p.m.
UjJ
ATTES Ben Wick, Mayor
wU. kll
Christine Bainbridge, City Cie
Council Meeting Minutes,Formal: 06-08-2021 Page 4 of 4
Approved by Council: 06-22-2021
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: June 8, 2021 Department Director Approval: ❑
Check all that apply: ❑ consent 0 old business r/ new business ❑ public hearing
111 information 0 admin. report ❑ pending legislation 0 executive session
AGENDA ITEM TITLE: Motion Consideration: Bid Award—Mullan Road Preservation - Broadway
Ave to Mission Ave
GOVERNING LEGISLATION: SVMC 3.35.10 — Contract Authority
PREVIOUS COUNCIL ACTION TAKEN:
• May 21, 2019: Administrative Report on the 2020-2021 Six Year Transportation
Improvement Plan, which included this project.
• June 4, 2019: Council passed Resolution 19-008, adopting the 2020-2021 Six Year
Transportation Improvement Plan, which included this project.
• May 5, 2020: Administrative Report on the 2021-2026 Six Year Transportation
Improvement Plan, which included this project.
• May 26, 2020: Council passed Resolution 20-009, adopting the 2021-2026 Six Year
Transportation Improvement Plan, which included this project.
• March 16, 2021: Administrative Report providing an update on 2021 construction projects,
which included this project.
BACKGROUND:
The road preservation project grinds and overlays Mullan Road from Broadway Ave to Mission
Ave. The project includes installation of ADA curb ramps, pavement repairs, minor stormwater
upgrades, intelligent transportation system (ITS) conduit, and signal upgrades at the Mission
intersection.
The current estimated project budget and cost are shown below:
Project Costs Project Budget
Preliminary Engineering $ 52,496 City Fund 301 $ 577,101
Construction $ 1,816,805 City Fund 311 $ 1,283,899
City Fund 403 $ 8,301
Total Estimated Costs $ 1,869,301 Total Budget $ 1,869,301
The project was designed in house and advertised on May 21, 2021. The City received and
opened two bids on June 4th, 2021. The engineer's estimate was $1,539,100. The lowest,
responsive bidder wan Inland Asphalt Paving with a bid of $1,529,790, one percent below the
engineer's estimate. A bid tabulation is attached.
OPTIONS: Move to award the contract to the lowest responsive and responsible bidder, or take other
appropriate action
RECOMMENDED ACTION OR MOTION: Move to award the Mullan Road Preservation Project
CIP #292 to Inland Asphalt Paving in the amount of $1,529,790 and authorize the City Manager to
finalize and execute the construction contract.
BUDGET/FINANCIAL IMPACTS: There are sufficient funds to cover the cost for this project in
three separate City funds; the Capital Projects Fund (Fund 311), the Aquifer Protection Area Fund
(Fund 403), and the Pavement Preservation Fund (Fund 311).
STAFF CONTACT: William Helbig, PE, City Engineer
ATTACHMENTS: Project Bid Tabulation
BID TABULATION
Ilakane
Mullen Rd Preservation
Project CIP No.0292 ���
Engineers Estimate Inland Asphalt Co. Shamrock Paving,Inc.
Item# Units Quantity Unit Price I Total Cost Unit Price I Total Cost Unit Price I Total Cost
Schedule A ______
100 MINOR CHANGE CALC 1 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00
101 CONSTRUCTION SURVEYING L.S. 1 $15,000.00 $15,000.00 $16,140.00 $16,140.00 $22,000.00 $22,000.00
102 SPCC PLAN L.S. 1 $1,000.00 $1,000.00 $530.00 $530.00 $1,000.00 $1,000.00
103 PUBLIC LIAISION REPRESENTATIVE L.S. 1 $10,000.00 $10,000.00 $12,650.00 $12,650.00 $24,000.00 $24,000.00
104 MOBILIZATION L.S. 1 $110,000.00 $110,000.00 $145,140.00 $145,140.00 $170,550.00 $170,550.00
105 PROJECTTEMPORARYTRAFFIC CONTROL L.S. 1 $100,000.00 $109,000.00 $159,600.00 $159,600.00 $185,000.00 $185,000.00
106 DOCUMENTATION COMPLIANCE EST. 1 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00
107 REMOVE CEMENT CONC.CURB L.F. 1300 $15.00 $19,500.00 $10.80 $14,040.00 $27.00 $35,100.00
108 REMOVE CEMENT CONCRETE SIDEWALK/DRIVEWAY APPROACH S.Y. 450 $25.00 $11,250.00 $19.10 $8,595.00 $34.00 $15,300.00
109 PAVEMENT REPAIR EXCAVATION INCL,HAUL S.Y. 4500 $24.00 $108,000.00 $25.00 $112,500.00 $34.00 $153,000.00
110 REMOVAL AND REPLACEMENT OF UNSUITABLE MATERIAL C.Y. 25 $100.00 $2,500.00 $235.00 $5,875.00 $75.00 $1,875.00
111 CRUSHED SURFACING TOP COURSE,8IN.DEPTH S.Y. 4500 $18.00 $81,000.00 $22.90 $103,050.00 $22.00 $99,000.00
112 CRACK SEALING-LE L.F. 500 $3.00 $1,500.00 $3.25 $1,625.00 $8.00 $4,000.00
113 PLANING BITUMINOUS PAVEMENT S.Y. 13700 $3.00 $41,100.00 $3.55 $48,635.00 $3.75 $51,375.00
114 HMA CL.3/8 IN.PG 64H-28 TON 1700 $105.00 $178,500.00 $92.00 $156,400.00 $94.00 $159,800.00
115 HMA CL.1/2 IN.PG 64H-28 6 IN.DEPTH PATCH S.Y. 4500 $45.00 $202,500.00 $33.50 $150,750.00 $45.00 $202,500.00
116 UTILITY CASTING DEPTH COMPLIANCE CALL 1 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00
117 JOB MIX COMPLIANCE PRICE ADJUSTMENT _CALL 1 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00
118 COMPACTION PRICE ADJUSTMENT CALC 1 $1,00 $1.00 $1.00 $1.00 $1.00 $1.00
119 H MA SURFACE SMOOTHNESS COMPLIANCE CALL 1 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00
120 REMOVAL&REPLACEMENT ASPHALT CONCRETE DRIVEWAY S.Y. 7 $55.00, $385.00 $300.00 $2,100.00 $1,500.00 $10,500.00
121 ADJUST EXISTING CATCH BASIN OR DRYWELL EACH 14 $1,000.00 $14,000.00 $1,565.00 $21,910.00 $950.00 $13,300.00
122 ADJUST EXISTING MANHOLE EACH 11 $1,000.00 $11,000.00 $1,565.00 $17,215.00 $950.00 $10,450.00
123 ADJUST EXISTING GAS VALVE EACH 1 $1,000.00 $1,000.00 $1,200.00 $1,200.00 $625.00 $625.00
124 ADJUST EXISTING WATER VALVE EACH 35 $1,000.00 $35,000.00 $600.00 $21,000.00 $625.00 $21,875.00
125 EROSION CONTROL AND WATER POLLUTION PREVENTION L.S. 1 $5,000.00 $5,000.00 $14,500.00 $14,500.00 $5,000.00 $5,000.00
126 SITE RESTORATION L.S. 1 $5,000.00 $5,000,00 $24,700.00 $24,700.00 $21,000.00 $21,000.00
127 CEMENT CONC.TRAFFIC CURB L.F. 1000 $55.00 $55,000.00 $49.55 $49,550.00 $29.60 $29,600.00
128 CEMENT CONC.PEDESTRIAN CURB L.F. 420 $45.00 $13,900.00 $51.55 $21,651.00 $29.40 $12,348.00
129 CEMENT CONC.TRAFFIC ISLAND 24 IN.WIDE L.F. 80 $90.00 $7,200.00 $67.50 $5,400.00 - $70.25 $5,620.00
130 CEMENT CONC.DRIVEWAY APPROACH S.Y. 12 $100.00 $1,200.00 $218.00 $2,616.00 $80.00 $960.00
131 DELINEATOR AND CORE HOLE EACH 1 $300.00 $300.00 $190.00 $190.00 $350.00 $350.00
132 BULLNOSE MARKER EACH 1 $600.00 $600.00 $600.00 $600.00 $750.00 $750.00
133 CEMENT CONC.SIDEWALK S.Y. 250 $75.00 $18,750.00 $92.00 $23,000.00 $75.00 $18,750.00
134 CEMENT CONC.CURB RAMP I YPE PARALLEL A EACH 14 $3,000.00 $42,000.00 $3,600.00 $50,400.00 $3,000.00 $42,000.00
135 CEMENT CONC.CURB RAMP TYPE PARALLEL B EACH 1 $2,500.00 $2,500.00 $3,000.00 $3,000.00 $2,500.00 $2,500.00
136 CEMENT CONC.CURB RAMP TYPE CUSTOM EACH 1 $3,000.00 $3,000.00 $3,000,00 $3,000.00 $2,500.00 $2,500.00
137 TRAFFIC SIGNAL SYSTEM L.5. 1 $250,000.00 $250,000.00 $112,500.00 $112,500.00 $112,000.00 $112,000.00
138 PULL BOX EACH 6 $3,500.00 $21,000.00 $5,000.00 $30,000.00 $5,200.00 $31,200.00
139 CONDUIT PIPE 2IN.DIA. L.F. 3200 $24.00 $75,800.00 $28.40 $90,880.00 $28.25 $90,400.00
140 PERMANENT SIGNING L.S. 1 $4,000.00 $4,000.00 $5,000.00 $5,000.00 $4,950.00 $4,950.00
141 PLASTIC LINE L.F. 8000 $2.00 $15,000.00 $1.80 $14,400.00 $1.90 $15,200.00
142 PLASTIC WIDE LANE LINE L.F. 260 $8.00 $2,080.00 $7.00 $1,820.00 $7.50 $1,950,00
143 PLASTIC STOP LINE L.F. 210 $12.00 $2,520.00 $12.00 $2,520,00 $12.50 $2,625.00
144 PLASTIC CROSSWALK LINE S.F. 550 $9.20 $5,060.00 $8.50 $4,675.00 $9.00 $4,950.00
145 PLASTIC TRAFFIC ARROW EACH 12 $200.00 $2,400.00 $125.00 $1,500.00 $130.00 $1,560.00
_146 PLASTIC TRAFFIC LETTER EACH 8 $140.00 $1,120.00 $90.00 $720.00 $100.00 $800.00
147 PLASTIC CROSSHATCH MARKING L.F. 60 $8.00 $480.00 $4.30 $258.00 $5.00 $300.00
Schedule A Total $1,514,149.00 $1,491,839.00 $1,618,567.00
BID TABULATION ,,,,,,
lia
Mullan Rd Preservation
Qn�
Project CIP No.0292 40000 1/411ey
Engineers Estimate Inland Asphalt Co. Shamrock Paving,Inc.
Item It Units Quantity Unit Price 1 Total Cost Unit Price I Total Cost Unit Price I Total Cost
Schedule B
200 REMOVE STORM DRAIN PIPE L.F. 15 $30.00 $450.00 $120.00 $1,800.00 $84.00 $1,260.00
201 ABANDON EXISTING DRYWELL EACH 1 $1,500.00 $1,500.00 $4,500.00 $4,500.00 $2,100.00 $2,100.00
202 REMOVE EXISTING CATCH BASIN EACH 1 $1,000.00 $1,000.00 $2,000.00 $2,000.00 $1,300.00 $1,300.00
203 TRENCH FENCE SAFETY COMPLIANCE CALC 1 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00
Schedule B Total $2,951.00 $8,301.00 $4,661.00
Schedule C
300 'FIBER REINFORCED HMA TON I 1700 $10.001 $17,000.00 $14.501 $24,650.00 $118.001 $200,600.00
Schedule B Total $17,000.00 $24,650.00 $200,600.00
Schedule D
400 (STRIP MEMBRANE L.F. I 500 $10.001 $5,000.00 $10.001 $5,000.00 $10.001 $5,000.00
Schedule BTotal $5,000.00 $5,000.00 $5,000.00
Project Totals I $1,539,100.00I $1,529,790.001 $1,828,828.00
CHECKLIST
Competitive bids were opened on June 4,2021. I hereby Bid Proposal Checklist x x
certify to the best of my ability that this is a true and correct Bid Proposal Form x x
bid tabulation for the Mullan Rd Preservation,CIP#0292 Addendas Acknowledged x x
Cert-Wage Pymt.Compliance x x
j j Local Agency Subcontractor List x x
Contractor Adminstrative Info x x
Bidder Qualifications x x
Kelly L . ,PE Bid Deposit/Surety Bond x x
Engineer/Pro' ct Manager Reps&Certs x x
Recycled Materials Form x x