2021, 07-06 Study SessionAGENDA
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
STUDY SESSION FORMAT
Tuesday, July 6, 2021 6:00 p.m.
Remotely via ZOOM Meeting
10210 E Sprague Avenue
Council Requests Please Silence Your Cell Phones During Council Meeting
NOTE: In response to Governor Inslee's most recent announcement concerning the COVID-19 Emergency,
physical public attendance at Spokane Valley Council meetings is now permitted. The option to participate
and comment via Zoom is still available per the links below. Also note a live feed of the meeting will be
available on our website and on Comcast channel 14. Public comments will only be accepted for those
items noted on the agenda as "public comment opportunity." If wishing to make a comment via Zoom,
comments must be received by 4:00 pm the day of the meeting. Otherwise, comments will be taken in -
person at the meeting in Council Chambers, as noted on the agenda below.
• Sign up to Provide Oral Public Comment at the Meeting via Calling -In
• Submit Written Public Comment Prior to the Meeting
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CALL TO ORDER
ROLL CALL
APPROVAL OF AGENDA
PROCLAMATION: July is Parks & Recreation Month
ACTION ITEM:
1. Motion Consideration: Balfour Park Consultant Agreement — John Hohman, John Bottelli
[public comment opportunity]
NON -ACTION ITEMS:
DISCUSSION LEADER
SUBJECT/ACTIVITY GOAL
2. Adam Jackson
Potential Grant Opportunity, Discussion/Information
Transportation Improvement Board
3. John Bottelli Update on City Art Sculptures Discussion/Information
4. Mayor Wick Advance Agenda Discussion/Information
5. Mayor Wick Council Comments Discussion/Infoiniation
6. Mark Calhoun City Manager Comments Discussion/Information
ADJOURN
Council Agenda July 6, 2021 Page 1 of 1
Spokane
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City of Spokone )alrey, Washington
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WHEREAS, Parks and recreation activities provide opportunities for citizens of all ages to
grow and develop into contributing members of their communities; and
WHEREAS, Parks and recreation programs strengthen the community, foster individual
growth, and increase cultural diversity; and
WHEREAS, Parks and recreation programs provide outlets for physical activities,
socialization and stress reducing experiences; and
WHEREAS, Parks, playgrounds, nature trails, open spaces, aquatic facilities, senior and event
centers make our community an attractive and desirable place to live, work, play
and visit which contributes to our economic vitality; and
WHEREAS, Parks, greenways and open spaces provide a welcome respite from our fast -
paced, high-tech lifestyles while protecting and preserving our natural
environment; and
WHEREAS, Thousands of Spokane Valley children, adults and seniors benefit from the wide
range of services, facilities, and programs provided by the Spokane Valley Parks
and Recreation Department.
NOW, THEREFORE, I, Ben Wick, Mayor of the City of Spokane Valley, on behalf of the
Spokane Valley City Council and the citizens of the City of Spokane Valley, do hereby proclaim
the month of July, 2021 as
Parks and Recreation Month
and I encourage all citizens to participate in and support the many recreational programs and
facilities provided by public and private agencies, but to do so carefully and with social
distancing.
Dated this 6th day of July, 2021.
Ben Wick, Mayor
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: July 6, 2021 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration — Balfour Park Improvements Consultant
Agreement
GOVERNING LEGISLATION: SVMC 3.35.10 — Contract Authority
PREVIOUS COUNCIL ACTION TAKEN:
• 08/28/2007
• 09/11/2012
• 09/25/2012
• 10/29/2013
• 07/25/2017
• 01/26/2021
• 02/02/2021
• 02/09/2021
Admin Report; Approval for Feasibility Study for Balfour Park
Administration Report - Spokane County Library District (SCLD) Interlocal
Agreement
Passed motion to execute SCLD Interlocal Agreement
Passed motion to adopt Balfour Park / Library Conceptual plan
Passed motion to approve 2017 Amendment to Interlocal Agreement
Administration Report - SCLD Update by Director Patrick Roewe
Administration Report - SCLD Interlocal Agreement Proposed
Amendment
Passed motion to amend SCLD Interlocal Agreement
BACKGROUND: The City entered into an Interlocal Agreement with the SCLD in 2012 shortly
after the City purchased 8.4 acres of property from Pring Corporation in anticipation of SCLD
constructing and operating a new central library facility within Spokane Valley.
The City sold a total of 2.82 acres to SCLD for construction of a new library, which was
anticipated to occur within a five year period. In 2017, the Interlocal Agreement timeframe for
completion was extended from 2017 to 2022, with a possible additional extension to October
2024. SCLD submitted a bond proposal to the voters in 2013 and 2014, both of which failed to
reach the required 60% approval threshold to pass. Recently, SCLD has identified funding
options other than just going for a voted bond. Construction of the new library is anticipated to
begin 2022.
According to the Interlocal agreement, the City is responsible for constructing the frontage
improvements adjacent to the Library which will be completed the summer of 2021. These
frontage improvements include pavement widening, curb and utility relocations. The sidewalks
will be installed by SCLD as per the library contract.
There is an opportunity at this time to begin design of the park improvements and actually
complete the park grading work and non -architectural park elements required for Balfour Park
improvements concurrently with the library construction. This coordinated construction effort will
result in savings for both the City and SCLD. Additionally, staff believes that advancing the
design of the park structures to 30 percent will be beneficial as we pursue funding opportunities
for full park construction.
Staff issued a Request For Qualifications (RFQ) in March 2021 to develop contract documents
for the improvement of Balfour Park. The City received five proposals and interviewed two
consultant teams. The City selected the AHBL, Inc/Integrus Architecture team, as the most
qualified consultant team to complete the City's work.
Staff recommends moving forward with the project design in at least two phases:
• In the first phase, the Consultant will advance the park design to 30 percent including all
of the architectural park elements including an events plaza, play areas, splash pad and
amphitheater. The consultant will also develop park renderings and update the cost
estimate for full park construction to be used for grant applications and budgeting
purposes. The consultant will also advance the design of site grading, initial parking
areas, site lighting, multi -use plaza, and open play areas to 90 percent. For this first
phase, staff negotiated a scope and fee with the consultant team for the above services
for $326,173.04.
• For the second phase of park development, as budget allows or as funding is secured, a
portion of or the rest of the park improvements design may be advanced further towards
construction.
Project costs for the first phase and funding sources are shown below:
Project Costs
Earmarked Project Funding
Preliminary Engineering
$420,500
Fund 312 $1,875,023
OPTIONS: Authorize the City Manager to finalize and execute a contract with AHBL, Inc. for
design services of the first phase of Balfour Park, or take other appropriate action.
RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to finalize and
execute a contract with AHBL, Inc. in the amount of $326,173.04 for the Balfour Park project
design services.
BUDGET/FINANCIAL IMPACTS: The City previously earmarked $1,875,023 for the
development of Balfour Park in the Capital Reserve Fund 312. Of this amount, $15,435 has
been expended to date, leaving $1,859,588 available for future expenditures. This project is not
currently included in the 2021 Budget, and it will need to come forward as part of a future
budget amendment if the motion is approved.
STAFF CONTACT: John Bottelli, Parks Director
John Hohman, Deputy City Manager
ATTACHMENTS: AHBL Agreement
DRAFT Contract No.
AGREEMENT FOR PROFESSIONAL SERVICES
AHBL, Inc.
THIS AGREEMENT is made by and between the City of Spokane Valley, a code City of the State
of Washington, hereinafter "City" and AHBL, Inc. hereinafter "Consultant," jointly referred to as "Parties."
IN CONSIDERATION of the terms and conditions contained herein, the Parties agree as follows:
1. Work to Be Performed. Consultant shall provide all labor, services, and material to satisfactorily
complete the Scope of Services, attached as Exhibit A.
A. Administration. The City Manager or designee shall administer and be the primary contact for
Consultant. Prior to commencement of work, Consultant shall contact the City Manager or
designee to review the Scope of Services, schedule, and date of completion. Upon notice from the
City Manager or designee, Consultant shall commence work, perform the requested tasks in the
Scope of Services, stop work, and promptly cure any failure in performance under this Agreement.
B. Representations. City has relied upon the qualifications of Consultant in entering into this
Agreement. By execution of this Agreement, Consultant represents it possesses the ability, skill,
and resources necessary to perform the work and is familiar with all current laws, rules, and
regulations which reasonably relate to the Scope of Services. No substitutions of agreed -upon
personnel shall be made without the prior written consent of City.
Consultant represents that the compensation as stated in paragraph 3 is adequate and sufficient for
the timely provision of all professional services required to complete the Scope of Services under
this Agreement.
Consultant shall be responsible for the technical accuracy of its services and documents resulting
therefrom, and City shall not be responsible for discovering deficiencies therein. Consultant shall
correct such deficiencies without additional compensation except to the extent such action is
directly attributable to deficiencies in City -furnished information.
C. Standard of Care. Consultant shall exercise the degree of skill and diligence normally employed
by professional consultants engaged in the same profession, and performing the same or similar
services at the time such services are performed.
D. Modifications. City may modify this Agreement and order changes in the work whenever
necessary or advisable. Consultant shall accept modifications when ordered in writing by the City
Manager or designee, so long as the additional work is within the scope of Consultant's area of
practice. Compensation for such modifications or changes shall be as mutually agreed between the
Parties. Consultant shall make such revisions in the work as are necessary to correct errors or
omissions appearing therein when required to do so by City without additional compensation.
2. Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in
effect until completion of all contractual requirements have been met as determined by City. Consultant
shall complete its work by December 31, 2023 unless the time for performance is extended in writing by
the Parties.
Either Party may terminate this Agreement for material breach after providing the other Party with at least
10 days' prior notice and an opportunity to cure the breach. City may, in addition, terminate this Agreement
AHBL, Inc. Agreement, Balfour Park Page 1 of 8
DRAFT Contract No.
for any reason by 10 days' written notice to Consultant. In the event of termination without breach, City
shall pay Consultant for all work previously authorized and satisfactorily performed prior to the termination
date.
3. Compensation.
City agrees to pay Consultant an agreed upon hourly rate up to a maximum amount of $326,173.04 as full
compensation for everything done under this Agreement, as set forth in Exhibit B. Consultant shall not
perform any extra, further, or additional services for which it will request additional compensation from
City without a prior written agreement for such services and payment therefore.
4. Payment. Consultant shall be paid monthly upon presentation of an invoice to City. Applications for
payment shall be sent to the City Finance Department at the below -stated address.
City reserves the right to withhold payment under this Agreement for that portion of the work (if any) which
is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the
Scope of Services, City standards, City Code, and federal or state standards.
5. Notice. Notices other than applications for payment shall be given in writing as follows:
TO THE CITY:
Name: Christine Bainbridge, City Clerk
Phone: (509) 720-5000
Address: 10210 East Sprague Avenue
Spokane Valley, WA 99206
TO THE CONSULTANT:
Name: Erik Fitzpatrick, Principal
Phone: (509) 252-5019
Address: 827 W First Avenue, Suite 220
Spokane, WA 99201
6. Applicable Laws and Standards. The Parties, in the performance of this Agreement, agree to comply
with all applicable federal, state, and local laws and regulations. Consultant states that its designs,
construction documents, and services shall conform to all federal, state, and local statutes and regulations.
7. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary
Covered Transactions.
A. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief
that it and its principals:
1. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal department or
agency;
2. Have not within a three-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission of fraud or a criminal offense
in connection with obtaining, attempting to obtain, or performing a public (federal, state,
or local) transaction or contract under a public transaction; violation of federal or state
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
3. Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the offenses
enumerated in paragraph (A)(2) of this certification; and
AHBL, Inc. Agreement, Balfour Park Page 2 of 8
DRAFT Contract No.
4. Have not within a three-year period preceding this application/proposal had one
or more public transactions (federal, state, or local) terminated for cause or default.
B. Where the prospective primary participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this Agreement.
8. Relationship of the Parties. It is understood and agreed that Consultant shall be an independent
contractor and not the agent or employee of City, that City is interested in only the results to be achieved,
and that the right to control the particular manner, method, and means in which the services are performed
is solely within the discretion of Consultant. Any and all employees who provide services to City under
this Agreement shall be deemed employees solely of Consultant. The Consultant shall be solely responsible
for the conduct and actions of all its employees under this Agreement and any liability that may attach
thereto.
9. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared
by Consultant under this Agreement are and shall be the property of City, and may be subject to disclosure
pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped,
photographic, or visual documents prepared by Consultant under this Agreement shall, unless otherwise
provided, be deemed the property of City. City shall be permitted to retain these documents, including
reproducible camera-ready originals of reports, reproduction quality mylars of maps, and copies in the form
of computer files, for the City's use. City shall have unrestricted authority to publish, disclose, distribute,
and otherwise use, in whole or in part, any reports, data, drawings, images, or other material prepared under
this Agreement, provided that Consultant shall have no liability for the use of Consultant's work product
outside of the scope of its intended purpose.
10. Records. The City or State Auditor or any of their representatives shall have full access to and the right
to examine during normal business hours all of Consultant's records with respect to all matters covered in
this Agreement. Such representatives shall be permitted to audit, examine, make excerpts or transcripts
from such records, and to make audits of all contracts, invoices, materials, payrolls, and record of matters
covered by this Agreement for a period of three years from the date final payment is made hereunder.
11. Insurance. Consultant shall procure and maintain for the duration of the Agreement, insurance against
claims for injuries to persons or damage to property which may arise from or in connection with the
performance of the work hereunder by Consultant, its agents, representatives, employees, or subcontractors.
A. Minimum Scope of Insurance. Consultant's required insurance shall be of the types and
coverages as stated below:
1. Automobile liability insurance covering all owned, non -owned, hired, and leased
vehicles. Coverage shall be at least as broad as Insurance Services Office (ISO) form CA
00 01.
2. Commercial general liability insurance shall be at least as broad as ISO occurrence form
CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent
contractors and personal injury, and advertising injury. City shall be named as an
additional insured under Consultant's commercial general liability insurance policy with
respect to the work performed for the City using an additional insured endorsement at least
as broad as ISO CG 20 26.
3. Workers' compensation coverage as required by the industrial insurance laws of the
State of Washington.
AHBL, Inc. Agreement, Balfour Park Page 3 of 8
DRAFT Contract No.
4. Professional liability insurance appropriate to Consultant's profession.
B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits:
1. Automobile liability insurance with a minimum combined single limit for bodily injury
and property damage of $1,000,000 per accident.
2. Commercial general liability insurance shall be written with limits no less than
$2,000,000 each occurrence, and $2,000,000 general aggregate.
3. Professional liability insurance shall be written with limits no less than $2,000,000 per
claim and $2,000,000 policy aggregate limit.
C. Other Insurance Provisions. The Consultant's policies are to contain, or be endorsed to contain,
the following provisions for automobile liability and commercial general liability insurance:
1. Consultant's insurance coverage shall be primary insurance with respect to the City.
Any insurance, self-insurance, or self -insured pool coverage maintained by City shall be
in excess of Consultant's insurance and shall not contribute with it.
2. Consultant shall provide City and all additional insured for this work with written notice
of any policy cancellation within two business days of their receipt of such notice.
3. If Consultant maintains higher insurance limits than the minimums shown above, City
shall be insured for the full available limits of commercial general and excess or umbrella
liability maintained by Consultant, irrespective of whether such limits maintained by
Consultant are greater than those required by this Agreement or whether any certificate of
insurance furnished to the City evidences limits of liability lower than those maintained by
Consultant.
4. Failure on the part of Consultant to maintain the insurance as required shall constitute a
material breach of the Agreement, upon which the City may, after giving at least five
business days' notice to Consultant to correct the breach, immediately terminate the
Agreement, or at its sole discretion, procure or renew such insurance and pay any and all
premiums in connection therewith, with any sums so expended to be repaid to City on
demand, or at the sole discretion of the City, offset against funds due Consultant from the
City.
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A:VII.
E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement,
Consultant shall furnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement,
evidencing the insurance requirements of the Agreement before commencement of the work.
12. Indemnification and Hold Harmless. Consultant shall, at its sole expense, defend, indemnify, and
hold harmless City and its officers, agents, and employees, from any and all claims, actions, suits, liability,
loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever
relating to or arising out of the wrongful or negligent acts, errors, or omissions in the services provided by
AHBL, Inc. Agreement, Balfour Park Page 4 of 8
DRAFT Contract No.
Consultant, Consultant's agents, subcontractors, subconsultants, and employees to the fullest extent
permitted by law, subject only to the limitations provided below.
However, should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to
property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers,
officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend,
hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly
understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under
Industrial Insurance, Title 51, RCW, solely for the purpose of this indemnification. This waiver has been
mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination
of this Agreement.
13. Waiver. No officer, employee, agent, or other individual acting on behalf of either Party has the power,
right, or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance
shall not be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded
in this Agreement or by law shall be taken and construed as cumulative and in addition to every other
remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of
this Agreement or to require at any time performance by the other Party of any provision hereof shall in no
way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any
part thereof.
14. Assignment and Delegation. Neither Party shall assign, transfer, or delegate any or all of the
responsibilities of this Agreement or the benefits received hereunder without prior written consent of the
other Party.
15. Subcontracts. Except as otherwise provided herein, Consultant shall not enter into subcontracts for
any of the work contemplated under this Agreement without obtaining prior written approval of City.
16. Confidentiality. Consultant may, from time -to -time, receive information which is deemed by City to
be confidential. Consultant shall not disclose such information without the prior express written consent
of City or upon order of a court of competent jurisdiction.
17. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes
between City and Consultant shall be resolved in the Superior Court of the State of Washington in Spokane
County. Notwithstanding the foregoing, Consultant agrees that it may, at City's request, be joined as a
party in any arbitration proceeding between City and any third party that includes a claim or claims that
arise out of, or that are related to Consultant's services under this Agreement. Consultant further agrees
that the Arbitrator(s)' decision therein shall be final and binding on Consultant and that judgment may be
entered upon it in any court having jurisdiction thereof.
18. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this
Agreement shall be entitled to its attorney's fees and costs of such litigation (including expert witness fees).
19. Entire Agreement. This written Agreement constitutes the entire and complete agreement between
the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed,
modified, or altered except in writing signed by the Parties hereto.
20. Anti -kickback. No officer or employee of City, having the power or duty to perform an official act or
action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited,
accepted, or granted a present or future gift, favor, service, or other thing of value from any person with an
AHBL, Inc. Agreement, Balfour Park Page 5 of 8
DRAFT Contract No.
interest in this Agreement.
21. Assurance of Compliance with Applicable Federal Law. During the performance of this Agreement,
the Consultant, for itself, its assignees, and successors in interest agrees as follows:
A. Compliance with Regulations: Consultant shall comply with the federal laws set forth in
subsection G of this Section 21 ("Pertinent Non -Discrimination Authorities") relative to non-
discrimination in federally -assisted programs of the U.S. Department of Transportation,
Washington State Department of Transportation (WSDOT), as they may be amended from time -
to -time, which are herein incorporated by reference and made a part of this Agreement.
B. Non-discrimination: Consultant, with regard to the work performed by it during this
Agreement, shall not discriminate on the grounds of race, color, or national origin in the selection
and retention of subcontractors, including procurements of materials and leases of equipment.
Consultant shall not participate directly or indirectly in the discrimination prohibited by the Acts
and the Regulations, including employment practices when the contract covers any activity, project,
or program set forth in Appendix B of 49 CFR Part 21.
C. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all
solicitations, either by competitive bidding, or negotiation made by Consultant for work to be
performed under a subcontract, including procurements of materials, or leases of equipment, each
potential subcontractor or supplier shall be notified by Consultant of Consultant's obligations under
this Agreement and the Acts and the Regulations relative to non-discrimination on the grounds of
race, color, or national origin.
D. Information and Reports: Consultant shall provide all information and reports required by the
Acts, the regulations, and directives issued pursuant thereto, and shall permit access to its books,
records, accounts, other sources of information, and its facilities as may be determined by the City
or the WSDOT to be pertinent to ascertain compliance with such Acts, regulations, and instructions.
Where any information required of Consultant is in the exclusive possession of another who fails
or refuses to furnish the information, Consultant shall so certify to the City or the WSDOT, as
appropriate, and shall set forth what efforts it has made to obtain the information.
E. Sanctions for Noncompliance: In the event of a Consultant's noncompliance with the
non-discrimination provisions of this Agreement, the City will impose such contract sanctions as it
or the WSDOT may determine to be appropriate, including, but not limited to:
1. withholding payments to Contractor under the Agreement until Consultant complies;
and/or
2. cancelling, terminating, or suspending the Agreement, in whole or in part.
F. Incorporation of Provisions: Consultant shall include the provisions of paragraphs one through
six of this Section 21 in every subcontract, including procurements of materials and leases of
equipment, unless exempt by the Acts, regulations and directives issued pursuant thereto.
Consultant shall take action with respect to any subcontract or procurement as the City or the
WSDOT may direct as a means of enforcing such provisions, including sanctions for
noncompliance. Provided, that if Consultant becomes involved in, or is threatened with litigation
by a subcontractor or supplier because of such direction, Consultant may request that the City enter
into any litigation to protect the interests of the City. In addition, Consultant may request the United
States to enter into the litigation to protect the interests of the United States.
AHBL, Inc. Agreement, Balfour Park Page 6 of 8
DRAFT Contract No.
G. Pertinent Non -Discrimination Authorities: During the performance of this Agreement, the
Consultant agrees to comply with the following non-discrimination statutes and authorities;
including but not limited to:
Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 CFR Part 21;
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,
(42 U.S.C. §4601), (prohibits unfair treatment of persons displaced or whose property has
been acquired because of Federal or Federal -aid programs and projects);
Federal -Aid Highway Act of 1973, (23 U.S.C. §324 et seq.), (prohibits discrimination on
the basis of sex);
Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794 et seq.), as amended,
(prohibits discrimination on the basis of disability); and 49 CFR Part 27;
The Age Discrimination Act of 1975, as amended, (42 U.S.C. §6101 et seq.), (prohibits
discrimination on the basis of age);
Airport and Airway Improvement Act of 1982, (49 USC §471, Section 47123), as
amended, (prohibits discrimination based on race, creed, color, national origin, or sex);
The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage
and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act
of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of
the terms "programs or activities" to include all of the programs or activities of the Federal -
aid recipients, sub -recipients and contractors, whether such programs or activities are
Federally funded or not);
Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on
the basis of disability in the operation of public entities, public and private transportation
systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-
12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37
and 38;
The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. §47123)
(prohibits discrimination on the basis of race, color, national origin, and sex);
Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low -Income Populations, which ensures Non-discrimination against
minority populations by discouraging programs, policies, and activities with
disproportionately high and adverse human health or environmental effects on minority
and low-income populations;
Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency, and resulting agency guidance, national origin discrimination includes
discrimination because of Limited English proficiency (LEP). To ensure compliance with
Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access
to your programs (70 Fed. Reg. at 74087 to 74100); and
AHBL, Inc. Agreement, Balfour Park Page 7 of 8
DRAFT Contract No.
Title IX of the Education Amendments of 1972, as amended, which prohibits you from
discriminating because of sex in education programs or activities (20 U.S.C. § 1681 et seq.).
22. Business Registration. Consultant shall register with the City as a business prior to commencement
of work under this Agreement if it has not already done so.
23. Severability. If any section, sentence, clause, or phrase of this Agreement should be held to be invalid
for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other
section, sentence, clause, or phrase of this Agreement.
24. Exhibits. Exhibits attached and incorporated into this Agreement are:
A. Scope of Services
B. Fee proposal
C. Insurance Certificates
The Parties have executed this Agreement this
day of , 2021.
CITY OF SPOKANE VALLEY Consultant:
Mark Calhoun, City Manager By:
Its: Authorized Representative
APPROVED AS TO FORM:
Office of the City Attorney
AHBL, Inc. Agreement, Balfour Park Page 8 of 8
City of Spokane Valley — Balfour Park
AHBL No. 2210203
Exhibit A
Balfour Park Improvements - Scope of Work
Revised
Scope of Work
June 24, 2021
Thank you for the opportunity to submit this proposal for services from design through construction
administration of the Balfour Park Improvements project in the City of Spokane Valley. The City (COSV)
seeks to improve the approximately 8-acre park property on the block across from COSV City Hall. The
site consists of four parcels totaling 8.13 acres, a mid -block pedestrian crossing across Sprague from City
Hall to the park, and portions of the City Hall property where the crossing ties in.
The project will be designed in conjunction with the Spokane County Library District owned adjacent 2.8
acres at the west end of the block, northwest of the intersection of East Sprague Avenue and North
Herald Road. The City developed master plan included extensive public input and serves as the list of
elements desired in the park. Our understanding of the scope of work is based on the project RFQ dated
February 26, 2021, the 2019 updated master plan, and conversations with City staff. Partial funding has
been secured for the park, but is known to be insufficient for complete development of the master plan.
The goal of the Balfour Park project is to provide a safe central community gathering space
incorporating Balfour Park, the new library, and City Hall into a cohesive campus. In addition to a fully
coordinated design of the Balfour Park with library, the project will explore design of a pedestrian
crossing between City Hall and the park on Sprague Avenue.
Community input has already been incorporated into the park master plan. Continuing input will be
used to prioritize master plan elements to fit into available funds. Public outreach will use digital means
and two (2) public meetings with one being a public workshop session and the second an informational
City Council meeting.
RHBL Page I1
City of Spokane Valley — Balfour Park
AHBL No. 2210203
Anticipated Schedule
Scope of Work
June 24, 2021
In order to catch up with the library design and construction schedule, the park will need to meet the
following timeframes for each task.
Table 1- Anticipated Overall Project Schedule
Description
Duration
(Weeks)
Schedule
Scoping / Notice to Proceed (NTP)
6
May 17 — June 25
15% Schematic Planning
8
June — July
30% Design Development
8
July — Sept
90% Construction Drawings
10
Sept— Dec
Phase 1 Bid Documents (Anticipated)
5
Dec —Jan
Permitting (Anticipated)
3
Jan. 2022
Phase 1 Bidding (Anticipated)
2
Feb. 2022
Phase 1 Construction (Anticipated)
70 - 80
Mar 2022 — Sept 2023
This contract will include Schematic Planning through 90% Construction Drawings. Additional Tasks
(Phase 1 Bid documents, etc.) will be authorized under separate contracts after completion of the 90%
documents. This contract includes the following tasks:
1. Task 1— Project Management
1.1. Prepare monthly invoice review and summary narratives, we have assumed 10 months during
the design and bidding phases of the project.
1.2. Prepare a Work Plan Schedule defining tasks and indicating deliverable dates.
1.3. Prepare monthly progress reports describing work completed, work in progress, anticipated
project needs, and other pertinent information.
2. Task 2 - Schematic Planning (15%)
2.1. Prepare a Site Analysis to support a revised site design and review masterplan element
placements for visibility and adjacency to the library and surrounding streets.
2.1.1. Explore 3 City Center campus and park site organization options.
2.1.2. Meet with the City Project Committee (PC) to discuss options and focus on a single
preferred site plan.
2.2. Establish project priorities
2.2.1. Prepare a ROM construction estimate of master plan elements.
2.2.2. Conduct a public open house and prepare an online public survey to identify potential
community priority elements. Please see Exhibit A-1 for additional public outreach
scope items and approach.
2.3. Conduct preliminary studies and investigations for project development:
2.3.1. Geotechnical evaluation for project development (GeoEngineers)
2.3.2. Soils nutrient and toxicity testing for topsoil specification preparation (GeoEngineers)
RHBL PageI2
City of Spokane Valley — Balfour Park Scoping Meeting Agenda
AHBL No. 2210203 May 17, 2021
2.3.3. Cultural Resources Survey for public projects and future grant applications (Plateau). See
Exhibit A-3 for additional information.
2.4. Reviews and Meetings
2.4.1. Prepare agenda for and meet weekly with the COSV Project Manager.
2.4.2. Prepare agenda for and meet at least monthly with the PC group.
2.4.3. Meet with the PC group to discuss site lighting, tour Riverfront Park at night to review
lighting.
2.4.4. Attend one City Council meeting during SD in conjunction the Public Outreach Open
House.
2.5. Deliverables
2.5.1. Geotechnical Report
2.5.2. Soil Test Reports
2.5.3. Cultural Resources Survey
2.5.4. Site analysis graphic exhibits
2.5.5. Project element priority surveys and final priority list
2.5.6. Conceptual site layout options
2.5.7. Preferred Site Layout Plan (the what and where of the master plan)
3. Task 3 - Design Development (30% PS&E)
Design development (DD) is the stage at which most design decisions of the park design will be
completed. Building on the steps in Schematic Design, our team will select additional materials and
furnishings that match with the Library and City Hall, design structures, select playground equipment,
safety surfacing, and site furnishings. Throughout this process, we will continually check back against the
Master Plan's Design Program and project budgets.
3.1. Advance park site design showing the following elements:
3.1.1. Site vehicular and pedestrian circulation, parking, pathways, and plaza spaces.
3.1.2. Materials, large site furnishings, and all selected master plan elements
3.1.3. Campus Ideation: Prepare exhibits and graphics of potential campus theme elements
and materials.
3.1.4. Artwork integration
3.1.5. STA bus stop integration
3.2. Prepare 30% civil design documents
3.2.1.
3.2.2.
3.2.3.
3.2.4.
Civil Site Plan
Paving and Layout Plans
Utility Plans
Grading and Drainage Plan
3.3. Provide a Sprague Avenue pedestrian crossing plan layout and channelization from
intersections to the east and west of the park.
3.4. Prepare 30% architectural programming for the following elements (Integrus Architecture)
3.4.1. Amphitheater multi -purpose building
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City of Spokane Valley — Balfour Park Scoping Meeting Agenda
AHBL No. 2210203 May 17, 2021
3.4.2. Existing restroom renovation or replacement building
3.4.3. Picnic pavilion / multi -purpose shelter
3.4.4. Programming / exterior elevations
3.4.5. Architect's estimate
3.4.6. See exhibit A-2 for additional information from Integrus
3.5. Prepare exhibits for material and equipment selection of the following elements:
3.5.1. Playground supplier and equipment
3.5.2. Safety surfacing options
3.5.3. Splash pad supplier and equipment
3.5.4. Paving, fencing, guardrails, handrails, site walls, and seat walls
3.5.5. Site lighting fixtures
3.5.6. Site furnishings (benches, trash receptacles, bike racks, etc.)
3.6. Electrical, site lighting, and security (MW Engineers / Escent Lighting)
3.6.1. Electrical & telephone point of service & distribution
3.6.2. Electrical & lighting systems for all new structures
3.6.3. Electrical for splash pad
3.6.4. Site power for seasonal tree lighting and temp event use
3.6.5. Parking, pathway & basketball lighting incl. fixture selection and photometric analysis
3.6.6. Site security systems (cameras, emergency blue phones)
3.6.7. Wireless Access Points
3.6.8. Site audio systems for public address, background music
3.6.9. Engineer's Estimate
3.7. Landscape Design
3.7.1. Prepare a plant palette exhibit showing the designer's suggested species.
3.7.2. Prepare 30% planting and irrigation plans.
3.8. Graphics
3.8.1. Prepare a 2D colored landscape plan and 3D views of the park and key elements for
public outreach, marketing, and grant applications.
3.8.2. 3D views to include: Three birds -eye aerial views in summer, fall, and winter; close up
views of the amphitheater, playground, and events plaza.
3.9. Cost Estimates
3.9.1. Develop preliminary Bid Items List, Summary of Quantities, and Engineers Estimate
based on the 30% Design Plans
3.10. Specifications
3.10.1. Develop preliminary Bid Items List and Unit Measurements
3.10.2. Identify potential bid alternate items
3.11. Reviews and Meetings
3.11.1. Prepare agenda for and meet weekly with the COSV Project Manager
3.11.2. Prepare agenda for and meet at least monthly with the PC group
3.11.3. DD Page Turn Review
3.11.4. City Council Informational Meeting
3.12. Deliverables
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City of Spokane Valley — Balfour Park Scoping Meeting Agenda
AHBL No. 2210203 May 17, 2021
3.12.1. Graphic Exhibits
3.12.2. 30% Plans and Specifications
3.12.3. Preliminary Bid Items List, Summary of Quantities, and Engineers Estimate
4. Task 4 - Construction Documents (90%)
In the Construction Document phase, design decisions previously made are compiled into biddable plans
for contractors. There are still design decisions being made in this phase, but most items, especially
those that cost significant amounts, are finalized. Permitting will be accomplished using the 90% plan set
in Task 4. Two scheduled reviews will be accomplished during this phase allowing the PC group the
opportunity to review and comment on the plans.
4.1. Revise 30% park plans to incorporate PC group comments.
4.2. Prepare 90% Construction Documents for all non -architectural park elements including plans,
elevations, sections, and details. This assumes no architectural elements are included in the
Phase 1 package.
4.3. Prepare project special conditions specifications in WSDOT/APWA format.
4.4. Reviews and Meetings
4.4.1. Prepare agenda for and meet weekly with the COSV Project Manager.
4.4.2. Prepare agenda for and meet at least monthly with the PC group.
4.4.3. 60% CD Page Turn Review
4.4.4. 90% CD Page Turn Review
4.4.5. Prepare final cost estimate using Bid Items list
4.5. Deliverables
4.5.1. 90% Plans and Specifications
4.5.2. Final Engineer's Estimate and Bid Item List
4.6. Reviews and Meetings
4.6.1. Prepare agenda for and meet weekly with the COSV Project Manager.
4.6.2. Prepare agenda for and meet at least monthly with the PC group.
5. Task 5 — Management Reserve Fund
The objective of this task is to provide a contingency fund that may be used for unanticipated work or
for additions to the design. If needed, a separate scope and fee estimate will be prepared by the
Consultant for review and approval by the City Project Manager.
Potential items could include the following:
• Campus monument signage
• Campus wayfinding (maps and locator signs)
• Interpretive sign graphic development
• Additional topographic survey
• Additional 3D rendering graphics
RHBL PageI5
City of Spokane Valley — Balfour Park
AHBL No. 2210203
Table 2 - Balfour Park Improvements Completion Matrix
Scoping Meeting Agenda
May 17, 2021
Item Description
Percent
Complete
Phase 1
Library Project Elements Identified in the Master Plan
Reading Garden
N/A
Mini -Amphitheater
N/A
Interpretive Trail
N/A
Park Project Structures
Multi -purpose Shelter/ Band Shell
30%
Renovated existing restrooms
30%
New Restrooms
30%
Picnic Shelter
30%
Park Project Elements
Grading and Drainage
90%
Sewer, Water, Storm, Power Infrastructure
90%
Internal Pathways and Pedestrian Circulation
90%
Temporary Facilities
90%
Multi -use Plaza
90%
X
Phase 1 Parking Lots and Vehicular Circulation (-50 Total Spaces)
90%
X
Future Parking Lots and Vehicular Circulation (-110 Total Spaces)
90%
Main Amphitheater Grading; Capacity _TBD_
90%
X
Large Open Play Areas
90%
X
Trash / Maintenance Services Structure
90%
Decorative Concrete 'River'
90%
Site Lighting
90%
X
Public Art (2 locations)
90%
X
Water Features
90%
STA Bus Stop
90%
X
Interpretive Displays
90%
Sprague Pedestrian Crossing
10%
"The Grove" Cultural History Court
90%
Internal Gateway Signage
90%
Sprague Ave. Monument Signage
90%
X
Splash Pad
90%
Replace or Relocate Existing Playground Structure
90%
X
Additional Playground Structures
90%
Volleyball Court
90%
Basketball Court
90%
X
Looped Pathways
90%
X
Farmer's Market / Food Truck Infrastructure
90%
X
Pickleball court(s)
90%
Decorative Fencing
90%
Site Furnishings (benches, trash, bike racks, bollards, tree grates, drinking
fountains, planters, handrails and guardrails)
90%
X
RHBL
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City of Spokane Valley — Balfour Park Scoping Meeting Agenda
AHBL No. 2210203 May 17, 2021
Billing Summary
Tasks will be billed on a time and expense basis, not to exceed the amount shown below without prior
authorization from the City. Tasks shown on the invoice will match the task numbers shown below.
Attached is a detailed task hour breakdown estimate used to develop this fee.
PROJECT SUMMARY
Basic Services
AHBL Fees
Subconsultant
Fees
Subtotal
TASK 1 Project Management and Administration $ 4,569 $ 4,569
TASK 2 Schematic Planning $ 35,550 $ 2,840 $ 38,390
TASK 3 Design Development (30%) $ 70,489 $ 54,350 $ 124,839
TASK 4 Full Park Construction Documents (90%) $ 71,695 $ 10,880 $ 82,575
TASK 5 Management Reserve Allow $ - $ 35,000
TASK 6 Future Task $ - $ - $
TASK 7 Future Task $ - $ - $
TASK 8 Future Task $ - $ - $
Basic Services Subtotal $ 182,303 $ 68,070 $ 285,373
Other Services
Task 2.1 Geotechnical Report $ 13,300
Task 2.2 Cultural Resources Survey $ 7,300
Task 3.1 3D Model and Renderings (3 views total) $ 16,200
Other Services Subtotal $ 36,800
Project Total Fees $ 322,173
Reimbursable Expenses Estimate $ 4,000
Project Total $ 326,173.04
Please note: In providing opinions of cost, Consultant has no control over cost or price of labor and
materials, unknown or latent conditions of existing equipment or structures that may affect operation or
maintenance costs, competitive bidding procedures and market conditions, time or quality of
performance by operating personnel or third parties, and other economic and operational factors that
may materially affect the ultimate project cost or schedule. Therefore, Consultant makes no warranty
that the City's actual project costs will not vary from Consultant's opinions, analyses, projections, or
estimates.
Page I 7
City of Spokane Valley — Balfour Park Scoping Meeting Agenda
AHBL No. 2210203 May 17, 2021
Exhibit A-1: Public Outreach Approach
PHASE 1: PUBLIC ENGAGEMENT
The City has been planning the expansion of Balfour Park and new library since 2013 when the City and
the library district entered into an agreement to acquire the site adjacent to the existing Balfour Park.
Open houses were held with the public to develop a conceptual site plan and a steering committee was
formed to guide the development of the site. In 2019, a further effort was taken to validate the 2013
conceptual site plan/master plan through the development of an updated master plan which would
allow the City's Parks Department to pursue funding opportunities as part of their Parks and Recreation
Master Plan.
The purpose of this outreach effort is to confirm the goals and priorities identified in the 2013 and 2019
master planning efforts and solidify a design for Phase 1 of the Balfour Park improvements which will be
sent out for bid in early 2022.
We propose a public engagement strategy that focuses on 1) information dissemination, 2) confirming
goals and priorities that were identified in previous master planning efforts, and 3) prioritizes park
elements based on the City's budget and public needs.
A. Public Engagement Strategy
AHBL will develop a formalized public engagement strategy that will be updated and maintained on the
City's website to provide the public and stakeholders with information about how their feedback will be
incorporated into the final design for Balfour Park. The Public Engagement Strategy will include methods
for soliciting feedback from stakeholders and may include the following methods:
• Preparation of a survey which will affirm the goals of the prior master planning efforts while
prioritizing proposed park elements for inclusion based on the City's budget and public needs;
• One public workshops/open house, to be held in -person or virtually as the pandemic and
restrictions on in -person gatherings allow.
B. Prepare Survey
We will prepare questions for inclusion in a survey for the City's review. These questions will generally
be focused on confirming the goals of the prior master planning efforts and prioritizing park elements
for inclusion in the proposed park design. The survey will be disseminated via the City's website, social
media channels, or other appropriate methods as discussed with the City.
If the City maintains an email listserv, AHBL will provide an email template that can be sent to the
community with the link to the survey and requesting participation.
C. Public Open House
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City of Spokane Valley — Balfour Park Scoping Meeting Agenda
AHBL No. 2210203 May 17, 2021
AHBL's planners and landscape architects will facilitate one public open house workshop to solicit input
from the general public. A second meeting will held at a regularly scheduled City Council meeting and
will focus on informing the community about the proposed project and workshop outcomes.
These meetings can be designed to be appropriate for in -person or online participation. At this point we
assume that the open houses will be in -person, as the pandemic allows, however the City should make
accommodations for those whose comfort level with in -person meetings may be lower but still want to
participate in the process.
If the City is currently live -streaming its public meetings we can piggy -back on the infrastructure in place
at City Hall. We can also use tools like MeetingSift, which shows live visuals and graphics and allows
polling on a mobile device during a public workshop or meeting. Tools like MeetingSift allow community
members to attend meetings online, as well as contribute in real time, while viewing events live.
RHBL PageI9
City of Spokane Valley — Balfour Park Scoping Meeting Agenda
AHBL No. 2210203 May 17, 2021
Exhibit A-2: Architectural Scope and Approach
Thank you for the opportunity to participate in identifying the required scope of work for the City of
Spokane Valley's new Balfour Park.
The new park will have several architectural elements which we understand are desired to be developed
to a level of 30%. Integrus will work with AHBL and the planning committee to understand the context
and locations for these features. Through a collaborative process we will identify the size, quality and
features of each element. These will be documented with plan, elevation and 3D views for each piece
and be sited in the larger park plans by AHBL. Integrus will participate in architectural and structural
concept design for the park Amphitheater, Picnic shelter, and restroom facility.
During the initial concept phase Integrus will participate with AHBL at planning committee meetings or
separate site building meetings as needed. We will engage stakeholders in a workshop format to
understand the vision, image and identity for each structure in the park. We anticipate 2-3 sessions will
be needed to accomplish those tasks. We will first identify the overall goals and functions and then drill
into specific functional details such as required occupants, storage, systems, etc. as needed.
These workshop sessions will be documented and illustrated in the broader park concept package. This
will include context and inspirational images, process diagrams and notes from the sessions. Each
building will have a final program which includes the square footage and other functional requirements.
The graphic style for each building will match the overall deliverable format. Please see the attached
images for an example of the style of deliverable for this project.
We look forward to the next stage of development for this work
Sincerely,
INTEGRUS ARCHITECTURE, P.S.
Steven Clark, AIA
Architect I Associate Principal
RHBL Page I10
City of Spokane Valley - Balfour Park Scoping Meeting Agenda
AHBL No. 2210203 May 17, 2021
Exhibit A-3: Cultural Resource Survey Scope
Cultural resource investigation for the Balfour Park Project will include a review of the Washington
Information System for Architectural and Archaeological Records Data (WISAARD) database maintained
by the Department of Archaeology and Historic Preservation (DAHP) in Olympia, a background literature
review, a pedestrian ground survey, and the preparation of a report. The fieldwork will be completed in
a manner consistent with RCW 27.53.030, and will include inspection techniques to identify both surface
and subsurface archaeological resources. The proper field methods will be completed, at the
archaeologists discretion, depending upon information obtained during the background review and
fieldwork. An unmanned aerial vehicle may be deployed for project mapping. Subsurface inspections
could involve shovel excavations, or mechanical auger excavations, and screening of the fill to identify
the nature and extent of any potential archaeological resources.
The purpose of the investigation is to identify any cultural resources which may be adversely affected by
the project. The area of potential effect to be investigated is the physical location of the proposed
disturbances required by the project. If cultural resources are located during this project, further work,
investigation, or analysis may be required to evaluate whether the resource(s) is/are eligible for
inclusion on the National Register of Historic Places. This task does not include the formal National
Register of Historic Places (NRHP) evaluation of any such resources in or near the project area.
An electronic draft copy of the report in Portable Document Format (PDF) will be provided within twenty
working days of completion of the field work. Any review and comment upon the draft report will be
provided to Plateau within thirty days of receiving the draft report. Plateau will upload the final report
to the DAHP's WISAARD portal, and provide contact information to request a review of the
documentation. Since the submittal process varies by funding and permitting agency, Plateau will assist
with submissions and verify that the reports are submitted with all appropriate cover sheets and/or
exhibits.
RHBL Page I11
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: July 6, 2021 Department Director Approval: El
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Potential Grant Opportunity —Transportation Improvement Board (TIB)
GOVERNING LEGISLATION: RCW 35.77.010: Six Year Transportation Improvement Program
PREVIOUS COUNCIL ACTION TAKEN:
• July 22, 2014 — City Council approval for staff to apply for project funding from TIB, including
Sullivan Road Preservation and Sidewalk project
• March 27, 2018 — City Council approval for staff to apply for project funding from SRTC,
including Mullan Road Preservation and Argonne Reconstruction (which included the
concrete reconstruction of the Argonne/Montgomery intersection with signal and
channelization upgrades)
• July 2, 2019 — City Council approval for staff to apply for project funding from TIB, including
Mullan Road Preservation and Argonne & Montgomery Intersection Reconstruction (which
covered only the north segment of the corridor reconstruction submitted in 2018 to SRTC).
• July 14, 2020 — City Council approval for staff to apply for project funding from TIB, including
the Sullivan Road preservation project from Sprague to 8th and the Argonne Road concrete
reconstruction from Indiana to Montgomery.
• June 8, 2021 — Adoption of Resolution 21-002 adopting the 2022-2027 Six -Year
Transportation Improvement Plan (TIP)
BACKGROUND: On June 1, 2021, the Washington State TIB issued a Call for Projects for the
Urban Arterial Program (UAP) and the Sidewalk Program (SP). The UAP makes approximately
$68M available statewide and Spokane Valley is eligible to apply for funds from the northeast
region's allocation of about $7.7M. The SP makes approximately $5M available statewide and
Spokane Valley is eligible to apply for funds from the east region's allocation of about $1.1M.
TIB requires a minimum 20% match for any awarded grant funds and additional points can be
scored for matching levels between 20% and 40%. Applications are due August 13, 2020.
Awards will be announced on November 19, 2021.
The City has been awarded TIB funding each year between 2015 and 2019. The 2020 TIB call
for projects was unsuccessful for Spokane Valley. The last time the City unsuccessfully
submitted requests to TIB was in back-to-back years 2013 and 2014. However, in 2012, the
City received $3.5M from TIB for the Sullivan West Bridge project; an award of three -times the
city's typical annual award.
TIB grant award results over the last three years provide insight into how projects have been
awarded in the past and how they may be awarded in the future. Generally, UAP project
awards range between $1M to $2M and the average award is approximately $1.2M. Twelve of
the 16 awarded projects provided an overmatch of at least 5% over the required TIB match of
20%. See Table 1 for a detailed breakdown of recent UAP awards.
Table 1: 2018-2020 3-Yr Average Award Data for Urban Arterial Projects (UAP)
Total Project Cost
Amount Awarded
% Overmatch
Median
$2,048,608
$1,210,838
15%
Average
$2,992,599
$1,276,210
21%
Minimum
$494,150
$345,905
0%
Maximum
$11,129,807
$2,467,406
71 %
Total Number of Awarded Projects: 16 (2018: 7, 2019: 5, 2020: 4)
# of Awards — Award Size < $1 M: 7
# of Awards — % Overmatch 0%: 3
# of Awards — Award Size $1M to $1.5M: 4
# of Awards — % Overmatch 1%-10%: 4
# of Awards — Award Size $1.5M to $2M: 3
# of Awards — % Overmatch 10%-20%: 2
# of Awards — Award Size > $2M: 2
# of Awards — % Overmatch >20%: 7
Generally, the last three years for the SP (2017-2019), project awards ranged between $98,000
to $440,000 and the average award was approximately $282,000. Seven of the 11 awarded
projects provided an overmatch of at least 5%. See Table 2 for a detailed breakdown of recent
SP awards.
Table 2: 2017-2019 3-Yr Average Award Data for Sidewalk Projects (SP)
Total Project Cost
Amount Awarded
% Overmatch
Median
$486,000
$260,498
7%
Average
$438,319
$281,997
14%
Minimum
$154,893
$97,269
0%
Maximum
$765,398
$439,800
52%
Total Number of Awarded Projects: 11 (2017: 5, 2018: 4, 2019: 2)
# of Awards — Award Size < $200k: 3
# of Awards — % Overmatch 0%: 4
# of Awards — Award Size $200k to $350k: 3
# of Awards — % Overmatch 1 %-10%: 2
# of Awards — Award Size >$350k: 5
# of Awards — % Overmatch 10%-20%: 3
# of Awards — % Overmatch >20%: 4
Staff has reviewed the grant scoring criterion and compared it to the City's 2022-2027 TIP,
Comprehensive Plan, pavement condition analysis, crash history, and other elements of the
City's transportation network. City matching funds are to be funded by REET revenues. The
proposed 2021 TIB application list is identified in Table 3.
Cost estimates are currently being developed. The recommended City match amount assumes
a 20% minimum required match plus a calculated over -match to maximize scoring potential
while maintaining a competitive funding request. Final project cost estimates and match
amounts will be provided as part of the July 13 Council presentation.
Table 3. Proposed TIB Projects & Preliminary Costs & Funding Requests
Project Name
Total Estimated Cost
Grant (R )quest
City Match (%)
Urban Arterial Program (UAP)
$3,100,000
$2,232,000
$868,000
Preservation + Sidewalk + ITS
(72%)
(28%)
1. Sullivan Road Preservation
(REET)
$700,000
$0
$700,000
& Sidewalk
(Sprague to 8th Ave)
Stormwater
(0%)
(100%)
(Non-REET)
$3,800,000
$2,232,000
$1,568,000
Total Project Combined
(59%)
(41 %)
2. Argonne Corridor
Reconstruction
$2,700,000
$ 1,836,000
$ 864,000
(Indiana to Montgomery)
Concrete Reconstruction
(68%)
(32%)
Sidewalk Program (SP)
3. 8th Ave. (Coleman to Park)
$450,000
$288,000
(72%)
$112,000
(28%)
OPTIONS: Discussion.
RECOMMENDED ACTION OR MOTION: Staff requests Council consensus to proceed with
the proposed projects. A final project list, cost estimates and recommended match amounts will
be brought to Council for a motion consideration at the July 13, 2021 Council meeting.
BUDGET/FINANCIAL IMPACTS: Upon coordination with the City's Finance Dept., REET
balances are sufficient to cover the anticipated match for one UAP award and one SP award. It
is not likely that the City would receive funding for two UAP awards.
For the Sullivan Preservation UAP project, stormwater elements are funded by stormwater
funds 402/403 and also utilize approximately $250,000 of Ecology grant funds.
STAFF CONTACT: Adam Jackson, P.E. — Engineer — Planning & Grants
ATTACHMENTS: PowerPoint Presentation
Potential Grant Opportunity
Transportation Improvement Board
Spokane
jUalley
July 6, 2021
Adam Jackson, Engineer - Planning & Grants
Engineering Division
WHAT IS TIB?
Transportation Improvement Board
Independent state agency created by the Legislature
Distributes and manages street construction and maintenance
grants to 320 cities and urban counties
Funds are generated by three cents of the statewide gas tax
2021 TIB FUNDING
" Applications due by August 13, 2021
" 20% Minimum Match Required
Urban Arterial Program (UAP)
• Total program funds
• City -eligible funds
• Typical Award Value
Sidewalk Program (SP)
Total program funds
City -eligible funds
Typical Award Value
$68 million
$7.7 million
$1-2 million
$5 million
$1.1 million
$150,000-$400,000
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Argonne Corridor
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RECOMMENDED PROJECTS
Preliminary estimates are being developed. Final cost estimates will be finalized by
the time of application but will not exceed the costs presented to Council as part of
the planned motion consideration on July 13, 2021.
Urban Arterial Program (UAP)
" Argonne/Montgomery Reconstruction (Ph. 2) $2.7 million
Completes the 2019 TIB funding of the Argonne/Montgomery Concrete Reconstruction
Generally bound by Indiana Ave. (south) and south property line of Longhorn BBQ (north)
Sullivan Road Preservation $3.8 million
Pavement preservation from Sprague to 8th Avenue
Potential for inclusion of ITS and sidewalk (west side of Sullivan from 4th to 8th Ave.)
TIB supports sidewalk inclusion in its arterial preservation projects rather than standalone sidewalk projects.
Limited ROW available, staff to consider deviation for reduced sidewalk width vs. ROW acquisition.
5
RECOMMENDED PROJECTS
Preliminary estimates are being developed. Final cost estimates will be finalized by
the time of application but will not exceed the costs presented to Council as part of
the planned motion consideration on July 13, 2021.
Sidewalk Program (SP)
8th Ave. Sidewalk (Coleman to Park)
900 LF of sidewalk infill on north side of 8th Ave.
Connects to Edgecliff Park (at Park Rd.)
Leaves 1,300 LF gap from Thierman to Coleman.
$450,000
QUESTIONS?
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: July 6, 2021 Department Director Approval: El
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Administrative Report — City Art Sculptures.
GOVERNING LEGISLATION: Chapter 3.34 SVMC — Acceptance of donations and gifts;
chapter 3.46 SVMC — Non -architectural and engineering services.
PREVIOUS COUNCIL ACTION TAKEN: Since the early days after incorporation, the Spokane
Valley Arts Council has donated a number of sculptures to the City for public display. On March
12, 2019, Council approved the Agreement with the Spokane Valley Arts Council.
BACKGROUND: The Spokane Valley Arts Council (SVAC) is a not -for -profit 501(c)(3)
organization formed in 2004 for the stated purpose of working "with local businesses, civic
leaders and artists to cooperatively conceive, develop and implement art -related programs and
cultural activities." The SVAC has been instrumental in identifying projects to be constructed
and located on property owned by the City, for the cultural benefit of our citizens.
On March 12, 2019, Council approved an agreement with the SVAC that included various
aspects of our long-term relationship. Section 4.a. of the agreement requires that the SVAC
provide Council with a reasonable advance opportunity to provide input on which sculptures are
chosen for donation to the City, recognizing that the ultimate decision to accept or reject any
proposed gift of artwork rests solely with the City Council. Section 4.b. of the agreement further
specifies that the SVAC provide the City with information at least one year prior to the time a
sculpture intended for donation to the City is anticipated to be permanently placed, so the City
has an opportunity to determine where the piece will be installed and also to budget for the
costs related to installing the piece.
Staff will provide an update of seven art sculpture donations previously accepted and their
placements. An additional four recently accepted sculptures, Heart of the Valley by Richard
Warrington, The Ascent by Gary Lee Price, Indomitable Spirit by Jerry McKellar, and
Huckleberry Daze by Jerry McKellar are currently in storage at the City's Maintenance Facility
awaiting future placement. The SVAC also received a 2021 Outside Agency Funding award of
$15,000 toward a potential future sculpture: Soulmates by Joey Marcella.
OPTIONS: Update only
RECOMMENDED ACTION OR MOTION: None
BUDGET/FINANCIAL IMPACTS: There are financial impacts for the installation and ongoing
maintenance costs associated with locating sculptures, depending upon the location.
STAFF CONTACT: John Bottelli, Parks, Recreation & Facilities Director
ATTACHMENTS: PowerPoint Presentation
CITY OF SPOKANE VALLEY SCULPTURES
Accepted Sculptures/Locations
Currently sited:
w Working the Line (Mountain Man) by artist Jerry McKellar CP Campus
N. Dance of Sun and Moon by artist Jerry McKellar CP Campus
- Harvest Time on the Big Missouri (Berry Picker) City Hall
by artist Nancy McLaughlin
sw Coup Ponies by artist Jerry McKellar City Hall
m Great Spirit's Gift (Woman With Horse) by artist Ace Powell City Hall
ow If I Could but Fly by artist Bob Wilfong CP West Lawn
N. Rock Star by artist Bob Wilfong CP West Lawn
mk Siting determined
N. Heart of the Valley by artist Richard Warrington Future Balfour Park
im The Ascent by artist Gary Lee Price Future Balfour Park
m Siting TBD
I. Indomitable Spirit by artist Jerry McKellar TBD
w Huckleberry Daze by artist Jerry McKellar TBD
WORKING THE LINE
Nickname: "Mountain Man"
Artist: Jerry McKellar
Bronze - 9 Feet Tall
Placement: Mirabeau Point Park
Near Discovery Playground
Dedication: August 14, 2009
DANCE OF SUN AND MOON
Artist: Jerry McKellar
Bronze - 16 Feet Tall
Placement: Mirabeau Point Park
Near Discovery Playground
Dedication: March 25, 2015
HARVEST TIME ON THE BIG MISSOURI
Nickname: "Berry Picker"
Artist: Nancy McLaughlin
Bronze - 8.5 Feet Tall
New Placement: City Hall
Rededication: October 25, 2017
COUP PONIES
Artist: Jerry McKellar
Bronze - 16.5 Feet Tall
Placement: City Hall
Dedication: October 25, 2017
GREAT SPIRIT'S GIFT
Nickname: "Woman With Horse"
Artist: Ace Powell
Bronze - 10.5 Feet Tall
Placement: City Hall
Dedication: October 25, 2017
If I COULD BUT FLY
Artist: Bob Wilfong
Bronze - 6 Feet Tall
Placement: CenterPlace
West Lawn
Dedication Date: TBD
ROCK STAR
Artist: Bob Wilfong
Bronze - 6 Feet Tall
Placement: CenterPlace
West Lawn
Dedication Date: TBD
HEART OF THE VALLEY
Artist: Richard Warrington
Aluminum - 12 Feet Tall
Placement: Future Balfour Park
Dedication Date: TBD
THE ASCENT
Artist: Gary Lee Price
Bronze - 7.75 Feet Tall
Placement: Future Balfour Park
Dedication Date: TBD
INDOMITABLE SPIRIT
Artist: Jerry McKellar
Bronze - 7 Feet Tall
Placement: TBD
Dedication Date: TBD
HUCKLEBERRY DAZE
Artist: Jerry McKellar
Bronze - 5.5 Feet Tall
Placement: TBD
Dedication Date: TBD
Potential Construction Costs
Landscaping
w Plant materials & bark
I. Irrigation
Electrical
m Power source
- Conduit
w Lights
m Timer or photocell
Concrete curbing
Sculpture Base
To properly place the sculpture
Total Cost Estimate Range
$4,000 - $6,000
$5,000 - $10,000
$2,000 - $4,000
$1,000 - $3,000
$12,000 - $23,000
Monuments for Sculpture Information — donated by Arts Council
Advanced Preview
Sculpture Name: Soulmates
Artist: Joey Marcella
Marble - 6 feet tall - indoors
2021 Outside Agency Funding
Application
SVAC Requested: $52,000
City Awarded: $15,000
CITY OF SPOKANE VALLEY SCULPTURES
Questions?
DRAFT
ADVANCE AGENDA
as of July 1, 2021; 9:30 a.m.
Please note this is a work in progress; items are tentative
To: Council & Staff
From: City Clerk, by direction of City Manager
Re: Draft Schedule for Upcoming Council Meetings
July 13, 2021, Formal Meeting, 6:00 p.m. [due Tue July 6]
1. Public Hearing Traffic Impact Fee Studies: Mirabeau, & N. Pines Subareas — Bill Helbig (10 minutes)
2. First Reading Ordinance 21-008, Adopting Traffic Fees Studies: Mirabeau & N. Pines Subareas — Bill Helbig, Jerremy Clark (5 min)
3. Consent Agenda (claims, payroll, minutes) (5 minutes)
4. Motion Consideration: Potential Grant Opportunity, Transportation Improvement Board — A.Jackson (5 min)
5. Admin Report: Batch Text Amendments — Marty Palaniuk
6. Admin Report: American Rescue Plan Act — Chelsie Taylor, Erik Lamb
7. Admin Report: Advance Agenda — Mayor Wick
(10 minutes)
(20 minutes)
(5 minutes)
[*estimated meeting: 60 mins]
July 20, 2021, Study Session, 6:00 p.m. [due Tue July 13]
ACTION ITEMS:
1. Second Reading Ord. 21-008, Adopting Traffic Fees Studies: Mirabeau & N. Pines Subareas — Bill Helbig, Jerremy Clark (5 min)
2. Fee Resolution 21-004, Amending Master Fee Schedule - Chelsie Taylor (5 minutes)
NON -ACTION ITEMS;
3. Council Goals & Priorities for Use of Lodging Tax — Chelsie Taylor
4. Advance Agenda — Mayor Wick
[*estimated meeting:
Spokane Valley State of the City: July 21, 2021
(10 minutes)
(5 minutes)
mins]
July 27, 2021, Formal Meeting, 6:00 p.m. [due Tue July 20]
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. First Reading Ordinance 21-009, Batch Text Amendments — Marty Palaniuk (10 minutes)
3. Spokane Valley Library Update — John Hohman, Patrick Roewe, Mark Dailey of Integrus Archi.(20 minutes)
4. Admin Report: Advance Agenda — Mayor Wick (5 minutes)
5. Info Only: Department Monthly Reports [*estimated meeting: mins]
August 3, 2021: National Night Out (Aug 3, 2021, Study Session, 6:00 p.m. cancelled)
Aug 10, 2021, Formal Meeting, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Second Reading Ordinance 21-009, Batch Text Amendments — Marty Palaniuk
3. Motion Consideration: Council Goals & Priorities for Use of Lodging Tax — Chelsie Taylor
4. Admin Report: Advance Agenda — Mayor Wick
Aug 17, 2021, Study Session, 6:00 p.m.
1. Council 2022 Budget Goals — Mark Calhoun
2. Balfour Park Administrative Design Update — John Hohman, John Bottelli, et al
3. Advance Agenda — Mayor Wick
Aug 24, 2021, Formal Meeting, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: 2022 Budget -Estimated Revenues & Expenditures —
3. Admin Report: Potential & Pending Projects — Chelsie Taylor
4. Admin Report: Advance Agenda — Mayor Wick
5. Info Only: Department Monthly Reports
Chelsie Taylor
[due Tue Aug 3]
(5 minutes)
(10 minutes)
(10 minutes)
(5 minutes)
[due Tue Aug 10]
(15 minutes)
(10 minutes)
(5 minutes)
[due Tue Aug 17]
(5 minutes)
(10 minutes)
(15 minutes)
(5 minutes)
[*estimated meeting: mins]
Draft Advance Agenda 7/1/2021 1:52:12 PM Page 1 of 2
Aug 31, 2021, Study Session, 6:00 p.m.
1. Advance Agenda — Mayor Wick
Sept 7, 2021, Study Session, 6:00 p.m.
Proclamation: Alcohol & Drug Recovery Month
1. Advance Agenda — Mayor Wick
Sept 14, 2021, Formal Meeting, 6:00 p.m.
Proclamation: Constitution Week- Sept 17-23
1. PUBLIC HEARING #1: 2022 Budget Revenues, Property Taxes — Chelsie Taylor
2. Motion Consideration: Set Budget Hearing for October 12, 2021 — Chelsie Taylor
3. Advance Agenda — Mayor Wick
Sept 21, 2021, Study Session, 6:00 p.m.
1. Proposed draft ordinance adopting 2022 property taxes — Chelsie Taylor
2. Outside Agencies Presentations — Chelsie Taylor
3. Advance Agenda — Mayor Wick
Sept 28, 2021, Formal Meeting, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: Advance Agenda — Mayor Wick
3. Info Only: Department Monthly Reports
Oct 5, 2021, Study Session, 6:00 p.m.
1. City Manager Presentation of 2022 Preliminary Budget — Mark Calhoun
2. Advance Agenda — Mayor Wick
Oct 12, 2021, Formal Meeting, 6:00 p.m.
1. PUBLIC HEARING #2: 2022 Budget — Chelsie Taylor
2. First Reading Ordinance 21-, Property Tax
3. Admin Report: 2021 Budget Amendment — Chelsie Taylor
4. Advance Agenda — Mayor Wick
Oct 19, 2021, Study Session, 6:00 p.m.
1. Advance Agenda — Mayor Wick
Oct 26, 2021, Formal Meeting, 6:00 p.m.
1. PUBLIC HEARING: 2021 Budget Amendment — Chelsie Taylor
2. First Reading Ordinance 21-, Amending 2021 Budget
3. First Reading Ordinance 21-, Property Tax
4. First Reading Ordinance 21-_, Adopting 2022 Budget — Chelsie Taylor
5. Motion Consideration: Outside Agency Grant Awards — Chelsie Taylor
6. Admin Report: 2021 Budget Amendment — Chelsie Taylor
7. Advance Agenda — Mayor Wick
*time for public or Council comments not included
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
Appleway Trail Amenities
Artwork & Metal Boxes
Consolidated Homeless Grant
Core Beliefs Resolution
HHAA Funds
Mirabeau Park Forestry Mgmt.
Neighborhood Restoration
No Parking Zones
Park Lighting
PFD Presentation
Prosecutor Services
Residency
Ridgemont Area Traffic
SCRAPS Service Update
SREC On-line crime reporting
St. Illumination (owners, cost, location
St. O&M Pavement Preservation
SVPD Precinct Needs Assessment
SVPD Vehicle Replacement
TPA
[due Tue Aug 24]
(5 minutes)
[due Tue Aug 31]
(5 minutes)
[due Tue Sept 7]
(10 minutes)
(5 minutes)
(5 minutes)
[due Tue Sept 14]
(10 minutes)
(-60 minutes)
(5 minutes)
[due Tue Sept 21]
(5 minutes)
(5 minutes)
[due Tue Sept 28]
(30 minutes)
(5 minutes)
[due Tue Oct 5]
(15 minutes)
(10 minutes)
(10 minutes)
(5 minutes)
[due Tue Oct 12]
(5 minutes)
[due Tue Oct 19]
(10 minutes)
(10 minutes)
(10 minutes)
(10 minutes)
(15 minutes)
(10 minutes)
(5 minutes)
Vehicle Wgt Infrastructure Impact
Water Districts & Green Space
Way Finding Signs
Draft Advance Agenda 7/1/2021 1:52:12 PM Page 2 of 2