21-118.00 Spokane County: Sullivan Wellesley Intersection 21- 118
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SPOKANE
VALLEY AND SPOKANE COUNTY REGARDING THE SULLIVAN
ROAD/WELLESLEY AVENUE INTERSECTION IMPROVEMENT PROJECT, AND
OTHER MATTERS RELATING THERETO
WHEREAS, the City of Spokane Valley (City) has been planning for the Sullivan
Road/Wellesley Avenue Intersection Improvement Project (the Intersection Project). The Project
became necessary as a result of traffic volumes, wait times and level of service at the intersection.
This improvement was intended to be an interim intersection project prior to the Spokane County
(County)'s Bigelow Gulch—Phase 6 Project (Bigelow Project); and,
WHEREAS, the Bigelow Project will improve and widen Forker Road south of Bigelow
Gulch Road and redirect traffic to the intersection of Sullivan Road and Wellesley Avenue. The
Bigelow Project was intended to include construction of a traffic signal at Sullivan Road/Wellesley
Avenue and improve the intersection to a full buildout condition; and
WHEREAS, the City was previously granted Congestion Management/Air Quality
(CMAQ) funds by the Spokane Regional Transportation Council (SRTC)to improve the Sullivan
Road/Wellesley Avenue intersection. The CMAQ grant is to be used to design, acquire
right-of-way, and construct an interim intersection project until such time as the Bigelow Project
connects to the Sullivan Road/Wellesley Avenue intersection; and
WHEREAS, the County has committed to paying the costs necessary to improve the
Sullivan-Wellesley intersection for the full intersection configuration that accommodates
additional lanes for Sullivan Road and Wellesley Avenue to match the to-be-revised Bigelow
Gulch Corridor; and
WHEREAS,the Parties agree that constructing an interim intersection improvement at the
Sullivan/Wellesley intersection is not in the best interest of the public or either Party, nor is it the
best use of public funds. As such, the City and County agree to forego the construction of the
interim intersection and instead proceed with the full intersection design and construction; and
WHEREAS,the City and County desire to enter into this Memorandum of Understanding
(MOU) to establish the mutually agreed terms to accomplish the tasks set forth herein.
NOW THEREFORE, the City and County do herby agree as follows:
ARTICLE 1: JOINT RESPONSIBILITIES
1.1 The City and County agree to proceed with the full buildout of the intersection (Full
Intersection Project). The original concept was for an interim intersection for use until the
Bigelow Project reached the intersection of Sullivan Road and Wellesley Avenue, at which
time Spokane County would construct the Full Intersection Project at the cost of County. The
Parties acknowledge that, in the interest of creating construction delays and inconvenience
once instead of twice, and in the interest of using public funds more wisely by just doing the
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construction once, the Full Intersection Project will be constructed instead of the interim
intersection.
1.2 Representatives from the County and City agree to meet regularly as needed to jointly
decide matters pertaining to the administration of the Full Intersection Project until project
closure.
1.3 The City and County agree to advertise the Bigelow Project and the Full Intersection
Project as one project, collectively referred to as the"Contract Project".
1.4 The City and County agree to establish the obligations of each party for the construction
administration of the Contract Project under a separate agreement.
ARTICLE 2—RESPONSIBILITIES OF THE CITY OF SPOKANE VALLEY
2.1 The City will complete construction plans and specifications for the Full Intersection
Project.
2.2 The City shall be responsible for paying the cost for construction of an interim intersection
project,had it been constructed (including but not limited to design,right of way, construction
and construction administration). The interim project would have included two lanes on
Sullivan Road north of Wellesley Avenue terminating a short distance north of the intersection,
four lanes on Sullivan Road south of Wellesley Avenue, three lanes on Wellesley Avenue
within the existing pavement footprint (pavement widening would not have been required), a
signal and a shared use path on Sullivan Road south of the intersection. The limits of an interim
project as it would have been constructed are shown in Exhibit A. To establish the City's
financial responsibilities, an engineering estimate with bid quantities for an interim project is
included in Exhibit B.
2.3 The City shall be responsible for the cost of bid unit overruns and change orders for the
portion of an interim intersection project as it would have been constructed, as identified in
section 2.2.
2.4 The City shall make available any remaining funds from the CMAQ grant for Contract and
Contract Administration Payments if not exhausted for completion of section 2.2.
2.5 The City shall take over ownership and maintenance of right-of way, roads, drainage
facilities, and street elements within the city, at completion of the project.
ARTICLE 3: RESPONSIBILITIES OF SPOKANE COUNTY:
3.1 The Full Intersection Project includes five lanes on Sullivan Road north and south of the
intersection. North of the intersection, Sullivan Road includes bike lanes, swales and
sidewalks. Wellesley Avenue will include three lanes. However, it needs to be widened to
accommodate truck movement and bike lanes, which triggers replacement of sidewalks. The
project also includes the shared use path south of the intersection and the signal improvements.
The northern limits of the project extend approximately 185 feet north of the intersection as
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requested by Spokane County to meet the limits of the Bigelow Project. The limits and
configuration of the Full Intersection Project are shown in Exhibit C.
3.2 An engineering estimate with bid quantities for the Full Intersection Project is included in
Exhibit D.The cost estimates were developed in October 2020 and were reviewed and accepted
by both Parties at that time. Spokane County and City-Spel acknowledge that bids may be
higher than the estimate. The County shall be responsible for the additional, actual cost to
improve the intersection from an interim intersection project to the full intersection
configuration, currently estimated as the difference in total cost shown in Exhibits D and B.
Actual costs and the County's financial responsibilities will be determined at project closeout.
3.3 The County shall be responsible for the cost of bid unit overruns and change orders for the
portion of the Full Intersection Project identified in Section 3.1 beyond the scope of Article 2.
3.4 The County shall be the administrator for the Contract Project and have responsibility for,
and sole contractual control over the resultant construction contract of the Contract Project.
3.5 In the same contract the County shall construct a realigned portion of Forker Road from
Progress Road to Wellesley Avenue (Bigelow/Forker Corridor Project 6). The City is not
financially participating in this segment of the work.
3.6 The County will transfer ownership of any right of way obtained for the projects within the
city,to the City, at the completion of the project.
The Parties have executed this MOU this I day of '�L , 2021.
CITY OF SPOKANE VALLEY SP NE O NTY
COL-C)Strt
By: Mark Calhoun By: Chad Col s, P.E.
City Manager County Engineer
APPROVED AS TO FORM:
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Office e City Atto ey
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Exhibit B-Interim Intersection Cost Estimate
Project: iSullivan and Wellesley Interim Signal
Take-off Performed By:WC&COSV
Date: 9/23/2020
Pay Total Unit Total
Pay Item Description Unit Quantity Price Amount
BASE BID:SCHEDULE A-ROAD
Section 1:Preparation
0001 MOBILIZATION(10%) LS 1.00 $68,900.00 $68,900.00
0035 CLEARING AND GRUBBING LS 1.00 $4,000.00 $4,000.00
SP 0100 REMOVING CEMENT CONC.SIDEWALK SY 250.00 $15.00 $3,750.00
GSP 0110 REMOVING CEMENT CONC.CURB LF 485.00 $7.00 $3,395.00
GSP 0120 REMOVING ASPHALT CONC.PAVEMENT SY 2365.00 $8.00 $18,920.00
0187 REMOVING PAINT LINE LF 2481.00 $1.00 $2,481.00
REMOVE FENCE LF 350.00 $10.00 $3,500.00
Section 2:Grading
0310 ROADWAY EXCAVATION INCL HAUL CY 900.00 $30.00 $27,000.00
0350 UNSUITABLE FOUNDATION EXCAVATION INCL HAUL CY 100.00 $30.00 $3,000.00
GRAVEL BORROW INCL.HAUL TON 360.00 $15.00 $5,400.00
ADJUST EXISTING WATER VALVE EA 7.00 $800.00 $5,600.00
ADJUST EXISTING CATCH BASIN OR DRYWELL EA 6.00 $1,000.00 $6,000.00
ADJUST EXISTING MANHOLE EA 1.00 $1,000.00 $1,000.00
Section 9:Surfacing
5120 CRUSHED SURFACING TOP COURSE-6"DEPTH SY 400 $12.00 $4,800.00
5120 CRUSHED SURFACING TOP COURSE-8"DEPTH SY 2810 $14.00 $39,340.00
Section 14:Hot Mix Asphalt
5767 HMA CL.1/2 IN.PG 64H-28 TON 935.00 $100.00 $93,500.00
5830 JOB MIX COMPLIANCE PRICE ADJUSTMENT CALC 1.00 $1.00 $1.00
5835 COMPACTION PRICE ADJUSTMENT CALC 1.00 $1.00 $1.00
Section 17:Erosion Control and Planting
6490 EROSION/WATER POLLUTION CONTROL EST 1.00 $5,000.03 $5,000.00
6560 SEEDED LAWN INSTALLATION SY 90 $15.00 $1,350.00
Section 18:Traffic
6700 CEMENT CONC.TRAFFIC CURB AND GUTTER LF 390.00 $25.00 $9,750.00
PLASTIC CROSSWALK LINE SF 58 $7.00 $406.00
PLASTIC TRAFFIC ARROW EA 8 $125.03 $1,000.00
PLASTIC WIDE LANE LINE LF 1670 $5.00 $8,350.00
PLASTIC LANE LINE LF 5095 $3.00 $15,285.00
PLASTIC STOP LINE SF 210 $12.00 $2,520.00
PLASTIC BICYCLE LANE SYMBOL EA 6 $150.00 $900.00
6890 PERMANENT SIGNING LS 1 $5,000.00 $5,000.00
GSP 6971 PROJECT TEMPORARY TRAFFIC CONTROL LS 1.00 $50,000.00 $50,000.00
SP TRAFFIC SIGNAL LS 1.00 $300,000.00 $300,000.00
SP ITS EQUIPMENT(CONDUIT,JUNCTION BOXES) LS 1.00 $11,500.03 $11,500.00
Section 19:Other Items
7038 ROADWAY SURVEYING LS 1.00 $15,000.00 $15,000.00
7045 MONUMENT CASE AND COVER EA 1.00 $600.00 $600.00
7055 CEMENT CONC.SIDEWALK SY 53.00 $55.00 $2,915.00
7058 CEMENT CONC.CURB RAMP TYPE 1 EA 8.00 $2,000.00 $16,000.00
7059 CEMENT CONC.DRIVEWAY ENTRANCE TYPE 1 SY 25.00 $70.00 $1,750.00
7736 SPCC PLAN LS 1.00 $750.00 $750.00
MODIFY IRRIGATION LS 1.00 $5,000.00 $5,000.00
CHAINLINK FENCE LF 350.00 $40.00 $14,000.00
SUBTOTAL $758,000
15%CONTINGENCY $110,000
Construction Engineering(10%) $75,800.00
Construction Total $943,800
Project PE Phase $223,000
Project ROW Phase $184,550
Total Project Cost $1,351,350
Total Project Funds $1,370,000
Project Surplus $18,650
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Exhibit D - Full Buildout Intersection Cost Estimate
Project: (Sullivan and Wellesley Signal
Takeoff Performed By:WC&COSV
Date: 9/30/2020
Pay Total Unit Total
Pay Item Description Unit Quantity Price Amount
BID SCHEDULE A-ROAD&REQUIRED STORMWATER
1 MOBILIZATION LS 1 $128,800.00 $128,800.00 y
2 MINOR CHANGE CALC 1 CALC $20,000.00 y
3 SPCC PLAN LS 1 $750.00 $750.00 y
4 CONSTRUCTION SURVEYING LS 1 $20,000.00 $20,000.00 Y
5 ADA FEATURES SURVEYING LS 1 $5,000.00 $5,000.00 y
6 PROJECT TEMPORARY TRAFFIC CONTROL LS 1 $100,000.00 $100,000.00 Y
7 CLEARING AND GRUBBING LS 1 $5,000.00 $5,000.00 x
8 REMOVAL OF STRUCTURES AND OBSTRUCTIONS LS 1 $5,000.00 $5,000.00 x
9 REMOVING CEMENT CONC.CURB LF 1325 $7.00 $9,275.00 x
10 REMOVING CEMENT CONC.SIDEWALK/DRIVEWAY APPROACH SY 800 $15.00 $12,000.00 x
11 REMOVING ASPHALT PAVEMENT SY 6350 $8.00 $50,800.00 x
12 REMOVE EXISTING CATCH BASIN EA 1 $250.00 $250.00 x
13 ABANDON EXISTING DRYWELL EA 1 $500.00 $500.00 x
14 REMOVE FENCE LF 980 $10.00 $9,800.00 x
15 ROADWAY EXCAVATION INCL HAUL CY 3780 $30.00 $113,400.00 x
16 CRUSHED SURFACING TOP COURSE 3"DEPTH SY 870 $9.00 $7,830.00 x
17 CRUSHED SURFACING TOP COURSE 6"DEPTH SY 300 $12.00 $3,600.00 x
18 CRUSHED SURFACING BASE COURSE 8"DEPTH SY 8465 $14.00 $118,510.00 x
19 HMA CL.3/8 IN.PG 64H-28 6"DEPTH SY 8465 $34.00 $287,810.00 x
20 HMA CL.3/8 IN.PG 64H-28 2"DEPTH SY 300 $28.00 $8,400.00 x
21 JOB MIX COMPLIANCE PRICE ADJUSTMENT CALC 1 $1.00 $1.00 x
22 COMPACTION PRICE ADJUSTMENT CALC 1 $1.00 $1.00 x
23 UTILITY CASTING DEPTH COMPLIANCE CALC 1 $1.00 $1.00 x
24 HMA SURFACE SMOOTHNESS COMPLIANCE CALC 1 $1.00 $1.00 x
25 DUCTILE IRON STORM SEWER PIPE 12 IN.DIAM. LF 600 $60.00 $36,000.00 x
26 MANHOLE 48 IN DIAM TYPE 1 EA 1 $2,500.00 $2,500.00 x
27 CONNECTION TO EXISTING DRYWELL EA 1 $900.03 $900.00 x
28 PRECAST CONCRETE DRYWELL TYPE B with Type 4 Grate EA 4 $3,500.00 $14,000.00 x
29 CATCH BASIN TYPE 1 EA 5 $1,800.00 $9,000.00 x
30 CURB INLET TYPE 1 EA 8 $400.00 $3,200.00
31 ADJUST EXISTING EXISITNG CATCH BASIN OR DRYWELL EA 3 $1,000.00 $3,000.00 x
32 ADJUST EXISTING MANHOLE EA 2 $1,000.00 $2,000.00 x
33 TRENCH EXCAVATION SAFETY SYSTEM LS 1 $1,000.00 $1,000.00 X
34 UTILITY POTHOLING EA 4 $300.00 $1,200.00
35 ADJUST UTILITY VAULT EA 2 $1,200.00 $2,400.00 X
36 ADJUST EXISTING WATER VALVE EA 8 $800.00 $6,400.00 x
37 ADJUST EXISTING WATER METER EA 3 $250.00 $750.00 x
38 EROSION/WATER POLLUTION CONTROL LS 1 $8,000.00 $8,000.00 x
39 TOPSOIL,TYPE C SY 910 $3.00 $2,730.00 X
40 SOD INSTALLATION SY 730 $10.00 $7,300.00 X
41 BIOINFILTRATION SOIL SY 900 $15.00 $13,500.00
42 SEEDING AND FERTILIZING SY 1890 $2.00 $3,780.00 X
43 IRRIGATION SYSTEM REVISION FA 1 $10,000.00 $10,000.00 X
44 CEMENT CONC.TRAFFIC CURB LF 51 $20.00 $1,020.00 X
45 CEMENT CONC.TRAFFIC CURB AND GUTTER LF 1770 $25.00 $44,250.00 x
46 CEMENT CONC.PEDESTRIAN CURB LF 160 $20.00 $3,200.00 x
47 CONCRETE SPLASH PAD SY 3 $200.00 $600.00 x
48 CEMENT CONC.DRIVEWAY APPROACH SY 124 $70.00 $8,680.00 x
49 CHAIN LINK FENCE LF 130 $50.00 $6,500.00 x
50 ADJUST EXISTING MONUMENT EA 1 $600.00 $600.00 X
51 CEMENT CONC.SIDEWALK SY 925 $55.00 $50,875.00 X
52 CEMENT CONC.CURB RAMP TYPE 1 EA 8 $2,000.00 $16,000.00 X
53 TRAFFIC SIGNAL SYSTEM LS 1 $320,000.00 $320,000.00 x
54 ITS EQUIPMENT(CONDUIT,JUNCTION BOXES) LS 1.00 $22,000.00 $22,000.00
55 PERMANENT SIGNING LS 1 812,000.00 $12,000.00 X
56 PLASTIC CROSSWALK LINE SF 680 $7.00 $4,760.00
57 PLASTIC TRAFFIC ARROW EA 10 $125.00 $1,250.00
58 PLASTIC WIDE LANE LINE LF 2245 $5.00 $11,225.00
59 PLASTIC LANE LINE LF 5450 $3.00 $16,350.00
60 PLASTIC STOP LINE SF 275 $12.00 $3,300.00
61 PLASTIC BICYCLE LANE SYMBOL EA 7 $150.00 $1,050.00
62 SEGEMENTAL CONCRETE RETAINING WALL SF 85 $50.00 $4,250.00 X
SUBTOTAL $1,562,299
15%CONTINGENCY $230,000
Construction Engineering(10%) $159,000.00
Construction Total $1,851,289.00
Project PE Phase $223,000.00
Project ROW Phase $184,550.00
Total Project Cost $2,358,849.00
Total Project Funds $1,370,000.00
Funding Deficient $988,849.00