21-108.00 Avista Utilities: Mullan Rd Preservation LtIoS
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF SPOKANE VALLEY AND AVISTA CORPORATION FOR PAVING
REQUIRED FOR GAS LINE REPLACEMENT TO BE INCLUDED IN THE CITY OF SPOKANE
VALLEY MULLAN RD PRESERVATION PROJECT, CAPITAL IMPROVEMENT PROJECT
0292
WHEREAS, the City of Spokane Valley (hereinafter the "City") intends to construct a road
improvement project known as the Mullan Road Preservation, Capital Improvement Project 0292
(hereinafter the"Project"),including sections of Mission Avenue within the City's jurisdiction;and
WHEREAS, Avista Corporation (hereinafter "Avista") owns and operates gas utilities within the
City's rights-of-way and within the Project's limits;and
WHEREAS,Avista has requested to replace a portion of its gas line within the Project's limits, Mullan
Road near Mission Avenue,prior to the completion of the Project;and
WHEREAS,the City and Avista agree to include the replacement of the pavement section required for
trench excavation (hereinafter the "Pavement Replacement") pursuant to the Inland Northwest Regional
Pavement Cut Policy,effective January 1,2021 (hereinafter the"Cut Policy")as a part of the City pavement
preservation Project; and
WHEREAS,Avista will pay for the Pavement Replacement as described herein; and
NOW,THEREFORE,in consideration of the terms and conditions set forth herein,it is agreed among
and between the City and Avista as follows:
ARTICLE 1—RESPONSIBILITY OF AVISTA
1.1. Avista shall obtain all necessary permits to perform its responsibilities under Article 1.
1.2. Avista shall fund and complete all gas main replacements within the scheduled dates of the
Project.
1.3. Avista shall comply with the Cut Policy and the City's Street Standards(Street Standards).
1.4. Avista shall complete all backfilling with crushed surfacing top course to level with the existing
pavement grade pursuant to the Street Standards.
1.5. Avista shall fund the costs associated with constructing Pavement Replacement based on the
following:
1.5.1. Avista shall pay the costs for Pavement Replacement construction items quantified by unit
increments (such as acre, cubic yard, day, ton, each, linear foot) based on the actual
quantities installed in the Pavement Replacement and the City's contractor's unit costs for
those items.Preliminary replacement areas are provided in EXHIBIT A. Items include,but
may not be limited to the following:
1.5.1.1. Pavement repair excavation including haul,per square yard
1.5.1.2. Hot mix asphalt patch,per square yard.
1.5.1.3. Hot mix asphalt overlay,per ton.
Page 1 of 3
1.5.1.4. Crushed surfacing top course,8 inch Depth,per square yard
1.5.2.Avista shall pay the costs incurred by the City associated with additional pavement removal
if trench limits do not conform to the Cut Policy and modifications are required,as determined
by the City.
1.6. Avista shall reimburse the City amounts billed within 45 days following receipt of the invoice
from the City.
ARTICLE 2—RESPONSIBILITIES OF THE CITY
2.1. City shall complete the Pavement Replacement above the gas main replacement on Mullan Road
near Mission Avenue to construct the Project.
2.2. Incorporate the Pavement Replacement design, details, and specifications into the Project's
construction contract. The City's roadway work bid items shall be listed as the Base Bid for the
project, quantities which are Avista responsibility will be field measured based on the Cut
Policy.
2.3. The City shall have sole responsibility for awarding the construction contract for the Project and
may do so at its sole discretion. The City intends to award the Project contract to the bidder
with the lowest combined responsible bid for the total base bid schedules as allowed by law.
The City may reject all bids and rebid the Project at its discretion.
2.4. Provide field inspection and material testing of asphalt replacement for the Pavement
Replacement.
2.5. Provide construction management and control surveying for the Pavement Replacement.
2.6. Make monthly progress payments to the contractor.
2.7. Provide a monthly statement of progress payments made to the contractor for the Pavement
Replacement,and a bill requesting reimbursement for those costs to Avista.
2.8. Provide a report of final costs for the Pavement Replacement to Avista following completion of
the construction contract. The report shall include a breakdown of costs incurred by the City.
ARTICLE 3—DURATION
This Memorandum of Understanding shall terminate upon the completion of the construction project
provided for hereunder and completion of payments under the prevailing wage laws, provided that any
warranties from the contractor to the City or Avista shall continue in full force and effect.
ARTICLE 4—PROJECT& UTILITY WORK LIMITS
The Project limits include the following street segment: Mullan Road from Broadway Avenue to the north
side of the intersection of Mission Avenue, and Mission Avenue from Argonne Road to 250 feet east of
Mullan Road.
The Pavement Replacement limits include the trench excavation and Cut Policy limits on Mullan Road
from Mission Avenue to approximately 250 feet south of Mission Ave.
Page 2 of 3
jThe Parties have executed this Memorandum of Understanding this z-� day of UK2 ,20 Z1
CITY OF SPOKANE VALLEY:
1 Mk. CALbt__-.
Mark Calhoun,City Manager
APPROVED AS TO FORM:
Office o e Ci A ey
AVISTA CORPORATION:
By: Date: C—/ 7- Z/
Printed Name: etA i G Sue_yv 4)
Title: Ge& .:we fwfies44.✓//ssf IrIAm1/13 r_
Page 3 of 3
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