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2021, 09-07 Study Session MINUTES City of Spokane Valley City Council Study Session Meeting Tuesday, September 7, 2021 Mayor Wick called the meeting to order at 6:00 p.m. The meeting was held in person in Council Chambers, and also remotely via Zoom meeting. Attendance: Councilmembers Staff Ben Wick,Mayor Mark Calhoun, City Manager Brandi Peetz, Deputy Mayor John Hohman, Deputy City Manager Pam Haley, Councilmember Chelsie Taylor, Finance Director Tim Hattenburg Councilmember Bill Helbig, City Engineer Rod Higgins, Councilmember John Bottelli, Parks, Rec &Facilities Director Linda Thompson, Councilmember Cary Driskell, City Attorney Arne Woodard, Councilmember Erik Lamb,Deputy City Attorney Dave Ellis,Police Chief Adam Jackson, Planning/Grants Engineer Jerremy Clark, Sr. Traffic Engineer John Whitehead,Human Resources Mgr. Christine Bainbridge, City Clerk ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the agenda. PROCLAMATION: National Recovery Month Mayor Wick read the proclamation for National Recovery Month, which was accepted with thanks from Ms.Amanda Dugger, Community Outreach Specialist with the Greater Spokane Substance Abuse Council. ACTION ITEMS: 1. First Reading Ordinance 21-011 Amending SVMC 20.20.03 0—Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Peetz and seconded to suspend the rules and adopt Ordinance 21-011 on the first reading. City Attorney Driskell explained about the previously adopted ordinance which clarified what constitutes a legal lot and of the codifier's error in a subsequent ordinance, adding the word 'or' between two sections, thereby making the change that an innocent purchaser apparently would have a unilateral right to develop an illegal lot and that the criteria contained in the previous ordinance's subsection would no longer need to be met. Mr. Driskell said the change was not intended by the City and the codifier's error was unintentional; he said staff felt strongly that this should be brought to Council's attention, and thereby give Council the opportunity to reverse the error on the record.There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 2.First Reading Ordinance 21-012 Adopting Complete Streets Program—Adam Jackson,Bill Helbig After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Peetz and seconded to advance Ordinance 21-012, adopting a Complete Streets Policy, to a second reading. Mr. Jackson stated that this is the ordinance which if adopted, will fulfill the TIB (Transportation Improvement Board) requirement of having an adopted ordinance to be eligible for their grant awards. Mr. Clark went over the Council Meeting Minutes,Study Session: 09-07-2021 Page 1 of 4 Approved by Council: 09-28-2021 highlights of having this ordinance, as stated in the Request for Council Action form. There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried 3. First Reading Ordinance 21-013 Adopting Findings of Fact Supporting Emergency Shelter—Erik Lamb After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Peetz and seconded to suspend the rules and adopt Ordinance 21-013 on the first reading. Deputy City Attorney Lamb explained that the ordinance is the culmination in adopting the interim regulations related to emergency shelters,indoor housing,transitional housing,and permanent supportive housing; he briefly went over some of the elements and impacts of House Bill (FIB) 1220. As a public hearing had been previous held on this item, public comments were not solicited. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried 4. Motion Consideration: Homeless Housing Assistance Act(HHAA) Grant Opportunity—John Hohman, Arielle Anderson It was moved by Deputy Mayor Peetz and seconded to authorize the City Manager or designee to submit the application for the$180,000 HHAA funds, by September 10, 2021.Deputy City Manager Hallman stated that this motion is in follow-up to discussion held a few weeks ago about the potential opportunity to apply for HI-IAA monies that are collected by the County on transactions that require a document to be recorded at the auditor's office;that there is a substantial fee associated with each recording and that goes into a fund for homeless issues; said traditionally we have not applied for those, but we are working on an overall action plan and outreach is a big component of that; he said that Mayor Wick has previously suggested we look at the dedicated officer position in the 2022 budget and put that in this grant application; he said that Ms. Anderson followed up with the County and was informed that no one has used those funds yet for offsetting police expenditures, so we are on the cutting edge; said the suggested 50% request of the funds is just a suggestion, and that$160,000 is included in the 2022 budget at this point. There was some discussion about the total amount of funds,perhaps$1.3 to$1.8 million;whether we should ask for the full amount of the officer or half; and discussion about possible funding amounts, including applying for the total $260,000. There were no public comments via zoom. In person, Mr. John Harding, Spokane Valley: expressed his concern about these grants;that it is a one-year grant so he questioned about assurances the funds would be available in the future; said there is a misconception that the homeless people want to go and live someplace or have a place to stay; said Mr. Altmeyer of the Union Gospel Mission has worked with homeless people almost his entire life and works better than any government as he helps those who want the help and said the government isn't doing the job the citizens hope the government can do. There were no other comments. After further brief discussion about the amount to apply for, it was moved by Councilmember Thompson and seconded to amend the motion to request$260,000.There were no public comments on the amendment. Vote by acclamation on the amendment: in favor:Mayor Wick, Deputy Mayor Peetz, and Councihnembers Thompson, Haley and Hattenburg. Opposed: Councilmembers Woodard and Higgins. Mot ion passed Vote on the complete motion as amended: in favor: Mayor Wick, Deputy Mayor Peetz, and Councilmembers Thompson, Haley and Hattenburg. Opposed: Councilmembers Woodard and Higgins. Motion passed. [It was noted Councilmember Higgins did not vote;which according to the Governance Manual,an abstention is a nay vote.] S. Motion Consideration: Approval of Collective Bargaining Agreement Between City of Spokane Valley and the Washington State Council of County and City Employees—John Whitehead It was moved by Deputy Mayor Peetz and seconded to rats the Collective Bargaining Agreement between the City of Spokane Valley and the Washington Stale Council of County and City Employees; Local 270V, American Federation of State, County and Municipal Employees (AFSCME),for the term of.January 1, 2022—December 31, 2024, and authorize the City Manager to finalize and execute the Agreement. Human Council Meeting Minutes, Study Session: 09-07-2021 Page 2 of 4 Approved by Council: 09-28-2021 Resources Manager Whitehead went over the highlights of the contract, that it maintains merit-based performance, strong management, and includes a modest 3% increase for the salary structure which allows us to attract and retain excellent employees; he said the term of the agreement is three years. There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. NON-ACTION ITEMS: 6. 2021 Comp Plan Amendments—Chaz Bates,Arielle Anderson Mr. Bates went through the PowerPoint explaining the annual comp plan amendment process; noted the amendment materials contained in the separate yellow binder; mentioned approval criteria; and then went over the four items on the docket. On slide 13, Mr. Bates noted that CPA-2021-0003 notes there are no critical areas, but said that is incorrect and will be fixed by the first reading, as the area does contain a floodplain. Ms. Anderson went over the fourth proposed amendment, which is a City initiated text amendment to add goals, policies and strategies to formalize the City's position on community resources to assist in areas from homeless services to housing instability. It was noted this is scheduled for a first reading at the September 28, 2021 Council meeting. 7. Street Sustainability Committee Update—Adam Jackson Mr.Jackson gave an overview of the Streets Sustainability Committee status including the public outreach process, brief summary of their first four meetings, 2021 public outreach milestones, and that an administrative report is scheduled to come before Council at Council's November 9 meeting. 8. Petty Cash Procedures Amendment—Cary Driskell After City Attorney Driskell explained that the changes to this resolution are to update the language and/or position titles, and that there are no substantive changes. Council had no objection to placing this on next week's Consent Agenda. 9.American Rescue Plan Act(ARPA)Update Bill Helbig, Chelsie, Taylor,Erik Lamb Finance Director Taylor explained that although the Request for Council Action is fairly inclusive,she went over the background including CLFR funds, eligible services and programs for costs related to the public health emergency; ways to address the negative economic impacts caused by the pandemic; providing premium pay to essential workers; replacing lost public sector revenue; investing in water, sewer and broadband infrastructure; that this addresses funds other than CLFR including assistance for small businesses and families and workers; assistance for education, housing and homeless services; and current identified funding option categories; and she noted the spreadsheet with potential programs. It was determined the best way to start on this was to either indicate yes or no for consensus, with the following results: Potential Program Consensus Notes Internal City Costs Y Park Amenities or Construction Y Sullivan Park Water Line N Landlord Assistance Y Mental Health Assistance Y Need more information Small Business Assistance Y Prcm ium Pay for Law Enforcement Y Social Service Agenda Partnerships Y Water Infrastructure Y Need more information; need to contact water districts to see what their needs are Sewer Infrastructure Y Homeless Services Y Council Meeting Minutes, Study Session: 09-07-2021 Page 3 of 4 Approved by Council: 09-28-2021 Mayor Wick stated that Family Promise might need some seed money.Deputy Mayor Peetz mentioned that family housing is lacking, and she would like to know what the County and Spokane City are doing so we are not duplicating efforts, and that perhaps gang violence could be brought in under law enforcement. Director Taylor stated that staff has hired a consultant to assist with this Aet,and that various future reports will be coming to Council. 10.Advance Agenda—Mayor Wick Councilmember Woodard mentioned the idea of asking staff to start on an interlocal agreement with the County on HHAA funds that allocate a minimum of 50%of those funds every year.Mr.Calhoun mentioned that all those funds go into the regional system that in part supports us;that the County is staffed to manage those funds with four employees, and we don't have any staff for that; said staff meets every week to work in the background on some programs being talked about now, and feels we could make a dent in those without taking it over. 11. Information Only The Finance Department monthly report, and the Police Department monthly report were for information only, and were not reported or discussed. 12. CounciI check-in—Mayor Wick Councilmember Haley mentioned STA partnering with the County Fair with shuttle rides from SCC, discounted fair tickets, and a savings on parking. 13. City Manager Comments—Mark Calhoun City Manager Calhoun said there was previous mention of a possible Council of Governments meeting this month, but that has now been cancelled. It was moved by Councilrnernber Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:43 p.m. 4 up ATTES . Ben Wick,Mayor ristine Bainbridge, City Clerk Council Meeting Minutes,Study Session: 09-07-2021 Page 4 of 4 Approved by Council: 09-28-2021