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2021, 09-14 Formal Meeting MINUTES City of Spokane Valley City Council Regular Formal Meeting Tuesday, September 14, 2021 Mayor Wick called the meeting to order at 6:00 p.m. The meeting was held in City Hall with Council,staff and some members of the public participating in person; and some members of the public participating remotely via Zoom meeting. Attendance: Councilmembers Staff Ben Wick, Mayor Mark Calhoun, City Manager Pam Haley, Councilmember John Hohman,Deputy City Manager Tim Hattenburg Councilmember Chelsie Taylor,Finance Director Rod Higgins, Councilmember Bill Helbig, City Engineer Linda Thompson, Councilmember John Bottelli, Parks, Rec, Facilities Director Arne Woodard, Councilmember Cary Driskell, City Attorney Jerremy Clark, Sr. Traffic Engineer Absent: Adam Jackson,Planning& Grants Engineer Brandi Peetz, Councilmember Chaz Bates, Senior Planner Chief Ellis, Police Chief Christine Bainbridge, City Clerk INVOCATION: Pastor Al Hulten of Valley Assembly Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present except Deputy Mayor Peetz. It was moved by Councilmember Woodard, seconded and unanimously agreed to excuse Deputy Mayor Peetz from tonight's meeting. APPROVAL OF AGENDA It was moved by Councilmember Haley, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE,BOARD,LIAISON SUMMARY REPORTS Councilmember Woodard: spoke about the CDBG (community development block grant) applications coming to the HCDAC (Housing and Community Development Advisory Committee) and of a special request for funding to start up an isolation facility. Councilmember Hattenburg: mentioned the STA (Spokane Transit Authority) meeting and that a beacon signal for crossing Sprague has been ordered, which will be ADA (American with Disabilities Act) assess ible; spoke of the design of the Sprague High Performance Transit which should be completed by 2022 with $7 million set aside for that; and said he attended our city's Farmers Market. Councilmember Haley: said she also attended an STA Board operations committee meeting and of some nonprofit groups that received funds to transport people with disabilities; said they discussed strategic planning and a vision `refresh'for STA; said she went to the 9-1-1 memorial at the corner of 14`h and David and recommends people see it after dark as it is very impressive;went to the tour of Inland Paper;mentioned the STA shuttle for the fair from SCC, and of half price shuttle fares and a fair ticket discount. Councilmember Higgins: said he also attended the Inland Paper tour and said he learned that the water in the river is more pure than our drinking water standards; said the Clean Air meetings are now held in their Airway Heights facility, and although this year was smoky, it was not as bad as last year. Council Meeting Minutes,Formal: 09-14-2021 Page 1 of 4 Approved by Council: 09-28-2021 Councilmember Thompson: reported that she attended the ribbon cutting for the Giant Storage Facility; spoke of the NLC (National League of Cities) re-imaging public safety task force which discussed supportive and innovative ways to help law enforcement do their job; spoke of the 9-1-1 remembrance held by the Fire Department; said she is working with the NLC Infrastructure advocacy group to move the infrastructure bills forward; and attended the SRTC (Spokane Regional Transit Council) meeting. MAYOR'S REPORT Mayor Wick reported that he attended the Association of Builders and Contractors legislative roundtable to talk about construction and what we are seeing and how we are handling Covid; said he attended the SRTC meeting with a focus on preservation and maintenance and that our Pines Grade Separation project was one of their priorities; said he attended the 9-1-1 remembrance with the Fire Department; participated in a mayors' roundtable at Fairchild AFB to hear some concerns of the base, and that their number one concern is housing; said the County Fair is going on for one more weekend; and the Farmers Market is also going on for one more week; said the census figures were released and we are officially a city of over 100,000. PROCLAMATION: Constitution Week After Mayor Wick read the proclamation, it was received with thanks by DAR(Daughters of the American Revolution) Chapter Regent Ms. Janet Ulbright, Project Patriot Chair Ms. Rae Anna Victor. GENERAL PUBLIC COMMENT OPPORTUNITY ill: There were no public comments. 1.PUBLIC HEARING: 2022 Budget Revenues, Property Taxes—Chelsie Taylor Mayor Wick opened the public hearing at 6:23 p.m. Finance Director Taylor reminded everyone that we don't expect any further changes from this point,and she went over the highlights on the budget worksheets, mentioning the changes shown in blue font; said there is now an additional FTE (full time equivalent)) of an assistant engineer. Mr. Hohman further explained that the additional FTE would be in development engineering; said this is in follow-up from the budget workshop and subsequent report on the Argonne/Montgomery project, which he said we were able to work through with businesses and the contractor following those initial tough times; said that project provided an opportunity to look at some areas where we are struggling, and one area is planned review on the development side as it currently draws resources from individuals who had assisted on capital projects;he mentioned our record number of permits and revenues; said Senior Engineer Chad Riggs is the only person who reviews civil plans and he extended great appreciation to Mr.Riggs for the work he does,but added that it is time for him to get some assistance and by filling this position,we will be in a better position to respond to the public on these types of projects. There was brief discussion about the position with Ms. Taylor explaining that there is room in the existing 2021 budget to accommodate the position if that is Council's decision, and comment from Mr. Calhoun that if Council is agreeable, we could start recruitment now with the hope of having someone on board before the end of the year. There was general support from all Coimcilmembers to start the recruitment now. After Director Taylor went through the remaining PowerPoint slides, Mayor Wick invited public comment.No comments were offered and Mayor Wick closed the public hearing at 6:42 p.m. NEW BUSINESS: 2. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda. a.Approval of Claim Vouchers on Sept 14,2021, Request for Council Action Form: $2,546,474.41 b. Approval of Payroll for Pay Period Ending August 31, 2021; $574,314.65 c. Motion to Set 2022 Budget Hearing to October 12,2021 d. Resolution 21-006 Amending Petty Cash Procedures e. Approval of August 17,2021 Council Meeting Minutes, Study Session Council Meeting Minutes,Formal: 09-14-2021 Page 2 of 4 Approved by Council: 09-28-2021 f. Approval of August 24,2021 Council Meeting Minutes,Regular Format It was moved by Councilmember Hattenburg, seconded and unanimously agreed to approve the Consent Agenda. 3. Second Reading Ordinance 21-012 Adopting Complete Streets Program—Adam Jackson,Bill Helbig After City Clerk Bainbridge read the ordinance title,it was moved by Councihnember Haley and seconded to approve Ordinance 21-012 adopting a Complete Streets Policy. After Mr. Jackson briefly explained about the purpose of the ordinance, Mayor Wick invited public comments. No comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 4. Motion Consideration: Potential TIB Grant Opportunity—Adam Jackson It was moved by Councilmember Haley and seconded to authorize the City Manager or designee to apply for the TIB Complete Streets finding through its approved nominating agencies. [See 9-14-2021 Request for Council Action form for names of those agencies.] Mr. Jackson said now that we have the approval of the ordinance, we are eligible to apply for the TIB complete streets funding. There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 5. Motion Consideration: Park Road at Mission Avenue Traffic Signal—Bill Helbig,Jerremy Clark It was moved by Councilmember Haley and seconded, that based on the recommendation of the City Engineer and Traffic Engineering Manager, that the traffic signal system at the intersection of Park Road and Mission Avenue be replaced with an enhanced all-way control which includes flashing beacons. Mr. Helbig said this is a first touch on this item as it has become more of an emergency situation; he mentioned that Park Road is a minor arterial and Mission Avenue is a major collector with Park Road one of nine crossings of 1-90 in our City, with Seth Woodard Elementary just west of the intersection. Mr. Clark continued by explaining that there are industrial uses to the north and west and residential uses to the south and east with substantial heavy vehicle movements through the intersection;he noted the leaning poles and sagging signal heads with decreased head clearance; he pointed out current damage on the pole and of staff's concern with the resulting and continued strain on the pole; and said the options are to just replace the traffic signal, or to replace the signal with an enhanced all-way stop control, Mr. Clark stated that the intention is to have this as an interim fix and that staff will continue to monitor the area; he said staff provided contact information to Seth Woodard Elementary for any concerns; and that staff also met with county staff and they are ready to complete the work which can be done in about a day. Mayor Wick invited public comments; none were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. GENERAL PUBLIC COMMENT OPPORTUNITY [21: Mayor Wick invited public comments. Mr. John Harding, Spokane Valley: spoke of the Governor's mandate and of the potential loss of first responders and others and of the impact it would have on our City. ADMINIS MAUVE REPORTS: 6. Retail Recruitment Update—Chaz Bates Mr. Bates introduced Retail Strategies Chief Operating Officer Scott vonCannon, and Vice President of Development Joe Strauss, who went over their goals and challenges, talked about their partnership, relationships,team, our deliverables, and the customized trade area. 7.Bike Patrol Summary—Chief Ellis Chief Ellis gave a recap of the Police Department's Bicycle Team Deployment, including patrol priorities, work schedule, results and future plans. 8. Advance Agenda—Mayor Wick There were no additions to the advance agenda. Council Meeting Minutes,Formal: 09-14-2021 Page 3 of 4 Approved by Council: 09-28-2021 CITY MANAGER COMMENTS Mr. Calhoun had no additional comments. 9.EXECUTIVE SESSION [RCW 42.30.110(1)(i)] Pending Litigation It was moved by Councilrnember Woodard, seconded and unanimously agreed to adjourn into executive session for approximately 30 minutes or up to 30 minutes to discuss pending litigation and that no action is anticipated upon return to open session. Council adjourned into executive session at 7:38 p.m. At 8:03 p.m.Mayor Wick declared Council out of executive session at which time it was moved by Councilmember Woodard, seconded and unanimously agreed to adjourn. u,12. ATTE Ben Wick,Mayor 1 r istine Bainbridge, City Clerk • Council Meeting Minutes, Formal: 09-14-2021 Page 4 of 4 Approved by Council: 09-28-2021 ITEM # 5 i - • Y1 ---® — k Road-at-Mission Avenue *w � �� , i - , „,..,_,.. 61 FIT „ - Traffic Si naLRenioval 11E A,—,-1�-— k ,� I 111 l t ',....j.i. 0 rrt7k'�i ' ° .ti; ' �i ', . k t,Se Sept 14, 2' 21 441fr \ ...Jr . t I. Bill Helbig, City Engineer .000 Valley y Clark, Traffic Engineering Manager AIM Oft6 Intersection r, r Background i ° fII� p ` I s.`.l l 'ty or i• Nu r ' L s, �,, E j r S ,�I e �i !a 1 " ' Ise` • Park Road is a Minor Arterial, - � Mission Avenue is a Major I tK.k. J ',.° , . Collector 4 _ • Park Road is one of nine »aa= -`. h crossings of I-90 in the City al } ,' �^ i • Seth Woodard Elementary is 4 i 'a ,r g F just west of the intersection f i i 'i I ' L.', '' ' Ei • Industrial uses to the north and i'I; ; i i '' °f " ' ;, .1 i . west, residential uses to the '!, ,;, - `' " "- south and east J. .}i c� rr, P;-°; , "M� ' y 3a73jsn �- •.- • There are substantial heavy +- vehicle movements through the o�,>m w rg ,,,ii,14 intersection; particularly the } W north and west legs. 9 aDal»ar, ©ax %I E. . •4 0 1 9VV — /Z/ -' C1 ,i Intersection Background . H. ___, A • Numerous vehicle conflicts and observations of leaning poles and sagging signal heads prior �`t i •,• to 2019 1 '. a r • Strain Pole • Span Wire a f' • i ,- • Signal Head 1 r x a�d� 3 Maintenance History ii • Northbound and southbound 7.�. signal heads converted from �1 , i .11., vertical to horizontal ;ll • Northbound signal head clearance decreased 3"from May 2019 to -------,,,_ ,, May 2021 • Northwest strain pole leaning toi L,..4t-----,,,,,,, the east, 1.8'over the height of .-- . 4- ',., . , the pole e m .r ' awAnY1 ' 4 • rl a .' A 2 Current -{ ' Damage u • The strain pole on the northeast corner was struck on or before s` Friday, 9/3/2021 1'111" o ' • • Significant damage was observed it f `'''''i t ,,�,` 'y, on the pole and the clearance to rr 1" Y,. r<. the heads was measured _ * ' ' .'"1 e� ',; +may a 3r- , , i i W • The Northbound signal head w " clearance decreased an additional ., 'a , 17:2"from May 2021 to September , ` r '^`>/ •i`_.tg 2021. t (ef'--- 11 Mitigation Alternatives . �_: - _ _ __ • Staff is concerned regarding the •_ ,,i,,. _ _ - - - - damage to the pole and the ..41.". ,, '�� continued strain on the pole. ', _ • Option 1 - Replace Traffic Signal 1 ma's t �. ..�.+•..• pa ; • Option 2-- Replace Traffic Signal with Enhanced All-Way Stop * o Control r% ■ Install stop signs and --• _ - - J1 advanced "stop ahead" -, '� .,„.. -- signage on each approach ---__- -- ---. _ • Remove unnecessary wiring — _ and signal heads lT _ a 'i 'I µ/ • 6 #* 7. 3 Replace Traffic Signal �" • Includes all associated ADA upgrades: east side curb, jl . sidewalk, curb ramps, etc. ?.' ' • Full-build out of intersection/signal -4 - y. based on current standards "� — `f • Prior cost estimate of$1.5Mv '-' • Replace witha5 1 ,.., ,, i 7,, ? : Stop Control ° j t l 11 t Libiallip. 2_ .:.!. • Install stop signs and advanced ., Ii + t i . "stop ahead signage on each -T 1- approach . �' • Remove unnecessary wiring and �` signal heads I • Option 2a M$2,500 l.t---�--� �� • Retain all strain poles I '� Y 11 ■ Install one overhead flashing .- -- _ _. beacon for each approach on r� ' e t� •o---i _,,... span wires - - -i 1._ 1 i 1 .. i' �1 / • Option 2b -$10,000 __ _ "a . 1 4;- _ • Remove northwest strain pole STOP • Install foundation for stop sign _ i `t with top-mounted beacons for 1 southbound approach • Install two flashing beacons on ....1} I i 8 each of two remaining span 1 k wires I 0 4 Conclusion and Discussion .„°' • Staff recommends removing the traffic signal and replacing it with enhanced all-way stop control using all four strain poles (Option 2a). • Staff will continue to monitor the intersection and remove the damaged strain pole if any further movement occurs. • Questions? 9 5