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2021, 11-09 Formal Meeting MINUTES City of Spokane Valley City Council Regular Formal Meeting Tuesday, November 9, 2021 Mayor Wick called the meeting to order at 6:00 p.m. The meeting was held in City Hall with Council, staff and some members of the public participating in person; and some members of the public participating remotely via Zoom meeting. Attendance: Councilmembers Staff Ben Wick, Mayor John Hohman, Deputy City Manager Brandi Peetz, Deputy Mayor Cary Driskell, City Attorney Tim Hattenburg, Councilmember Erik Lamb, Sr. Deputy City Attorney Rod Higgins, Councilmember Chelsie Taylor, Finance Director Linda Thompson, Councilmember John Bottelli, Parks, Rec& Facilities Director Arne Woodard, Councilmember Adam Jackson, Planning/Grants Engineer Jenny Nickerson, Building Official Absent: Chaz Bates, Senior Planner Councilmember Haley Dave Ellis, Police Chief Christine Bainbridge, City Clerk INVOCATION: Pastor Brad Bruszer of Genesis Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Haley. It was moved by Councilmember Higgins, seconded and unanimously agreed to excuse Councilmember Haley from tonight's meeting. APPROVAL OF AGENDA It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: COMMITTEE,BOARD,LIAISON SUMMARY REPORTS Councilmember Thompson: mentioned she chairs the AWC(Association of Washington Cities)Large City Advisory Committee where they discussed the need to get the infrastructure packet passed, which it did; said there was good discussion on how cities are dealing with Covid; said she went to the Day of the Dead celebration which is a time to celebrate loved ones who have passed on, and which she said was well attended;attended the Trunk or Treat hosted by the Spokane Valley Police Department,and said over 8,000 people came through, about a third of which were kids, and said the Police Department did a great job in organizing this event; and that she attended a federal legislative priority meeting where they discussed how to support law enforcement and bring resources back to our state;and she extended congratulations to Laura Padden in her newly elected position of Councilmember. Councilmember Higgins: said he attended the Clean Air Board Meeting. Councilmember Woodard: had no report but he asked permission from Council to participate in next Tuesday night's Council meeting, either via zoom or telephone. It was then moved by Councilmember Thompson, seconded and unanimously agreed to allow Councilmember Woodard to participate by phone or zoom at the next Council meeting. Council Meeting Minutes,Formal: 11-09-2021 Page 1 of 5 Approved by Council: 11-23-202 Councilmember Hattenburg: mentioned that STA's(Spokane Transit Authority) budget is on their website; said they will start a new transit lane by 2022; mentioned he always thought election day should be on veteran's day; and noted that the Native American culture has had members serve in the armed services. Deputy Mayor Peetz: reported that she attended the Valley Chamber meeting and mentioned the Chamber's building has some space available and they are looking for partnerships; said the presentation from the Performing Arts Center, Summer Theater was very exciting and that $36 million project is anticipated to break ground in August 2022; said she attended the Trunk of Treat and would like to see us partner next year with the police Department; also noted the Chamber has released their legislative agenda which contains many of the same items as our legislative agenda. MAYOR'S REPORT Mayor Wick also noted the Performing Arts Center project is very exciting and said they have raised about $12 million so far; said he went to a ribbon cutting for a way-out shelter, which is a next step for homeless individuals who are ready to move their lives forward, and is a place there they can stay for six months; said GS1 (Greater Spokane, Inc.) is working to help shape their new economic development plan; said there has been some talk about the federal infrastructure package. PROCLAMATIONS: Veterans Day;Native American Heritage Month Mayor Wick read the proclamation honoring Veterans Day,followed by a reading of the National American Indian Heritage Proclamation, both of which were accepted with thanks from DAR Vice-Regent Ms. Rae Anna Victor, who also mentioned there are many different scholarships tailored to Native Americans. GENERAL PUBLIC COMMENT OPPORTUNITY 111: Mr. John Harding, Spokane Valley: mentioned his displeasure with the school vaccination. NEW BUSINESS: 1. Second Reading Ordinance 21-017, Amending 2021 Budget—Chelsie Taylor After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Peetz and seconded to approve Ordinance 21-017 amending Ordinance 20-023 which adopted a budget for the period January 1, 2021 through December 31,2021, as subsequently amended by Ordinance 21-006. Finance Director Taylor gave a brief explanation of the need for this amendment. Vote by acclamation: in favor: unanimous. Opposed. none. Motion carried. 2.PUBLIC HEARING 3;t3: 2022 Budget—Chelsie Taylor Mayor Wick opened the public hearing at 6:26 p.m.,After a brief explanation of the 2022 budget by Finance Director Taylor, Mayor Wick invited public comment. There were no public comments and Mayor Wick closed the public hearing at 6:30 p.m. 3. Second Reading Ordinance 21-018, Adopting 2022 Budget—Chelsie Taylor After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Peetz and seconded to approve Ordinance 21-018 adopting the 2022 budget. Vote by acclamation: in favor: unanimous, Opposed: none. Motion carried. 4.PUBLIC HEARING: CDBG 2022 Projects-Chaz Bates Mayor Wick opened the public hearing at 6:32 p.m. Senior Planner Bates went through his PowerPoint presentation about the selection methodology of the projects, which projects are Park Road, Broadway to Cataldo, and 411i Avenue, Eastern to Catherine Johnson Apartments. There were no public comments and Mayor Wick closed the public hearing at 6:36 p.m. Council Meeting Minutes, Formal: 11-09-2021 Page 2 of 5 Approved by Council: 11-23-2021 5. Motion Consideration: Approval of CDBG Protect Submittal-T C.haz Bates It was moved by Deputy Mayor Peetz and seconded to authorize staff to prepare and submit CDBG applications for the proposed sidewalk projects of Park Road — Broadway to Cataldo Avenue, and 4r1, Avenue — Eastern Road to Catherine Johnson Apartments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. Mr. Bates added that the projects need to be prioritized and he suggested Park Road as the top priority. Councilmembers indicated their agreement. 6. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of Claim Vouchers on November 9,2021, Request for Council Action Form: $5,630,234.68 b. Approval of Payroll for Pay Period Ending October 31, 2021: $564,122.99 c. Approval of Council Meeting Minutes of October 19,2021 Study Session d. Approval of Council Meeting Minutes of October 26,2021 Formal Format It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the Consent Agenda. 7. First Reading Ordinance 21-019 Code Text Amendment 2020-0006, Planned Residential Development Regulations—Jenny Nickerson After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Peetz and seconded to suspend the rules and approve Ordinance No. 21-019, deleting Spokane Valley Municipal Code chapter 19.50. Building Official Nickerson gave a brief explanation. Vote by acclamation: in favor: unanimous, Opposed: none. Motion carried. S. First Reading Ordinance 21-020 Amending SVMC 3.34 Dedicatory Plaques—Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Peetz and seconded to suspend the rules and approve Ordinance No. 21-020 amending chapter 3.34 SVMC. City Attorney Driskell explained that this is coming on as a first touch as Council just approved this new chapter last year; and since then it has been discovered that the plaque size was smaller than was functional; said Council will get a presentation in the future about a donation to the City as he is in the process of talking to the donor,where it was determined that the smaller size would not be practical for some donations. There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 9. Motion Consideration: Approval of Claim Voucher#54977 to Wick Enterprizes, LLC—Chelsie Taylor Since this is a proposed payment to Wick Enterprizes, Mayor Wick handed the meeting over to Deputy Mayor Peetz, and he recused himself and stepped out of the room. It was moved by Councilmember Hattenburg and seconded to approve Claim Voucher 454977 to Wick Enterprizes, in the amount of$956.25. Finance Director Taylor explained that this voucher represents $318.75 paid to advertise the Balfour Park• Community Workshop, and $637.50 to advertise our online pavement management program survey. She noted that these advertisements were also placed in other publications, as well as on social media in order to get the widest publication. Mayor Wick invited public comment; no comments were offered. Vote by Acclamation: in favor: Deputy Mayor Peetz, and Councilmembers Thompson, Hattenburg, Woodard, and Higgins. Opposed: none. Motion passed Mayor Wick returned to the meeting. GENERAL PUBLIC COMMENT OPPORTUNITY 121: Mayor Wick invited public comments; no comments were offered. ADMINISTRATIVE REPORTS: 10. Street Sustainability Committee Report Adam Jackson; Committee members Deputy City Manager Hohman thanked Council for convening this committee and allowing staff to move forward with the process, which has been in the works for several years; said they wanted to find out how the community feels about the program and its importance; said the committee conducted six mandatory Council Meeting Minutes, Formal: 11-09-2021 Page 3 of 5 Approved by Council: 11-23-2021 and one optional meeting, and he extended thanks to the committee members including facilitator Dr. Joy York,and Consulting Engineer with NCE Engineering Dr. Linda Pierce; he also thanked participating staff members. Mr. Hohman added that we were very fortunate to have Dr. York accept our invitation and that she helped structure this whole process,and even helped author parts of the final report.Mr. Hohman added that City Planning/Grants Engineer Adam Jackson was the key staff member helping orchestrate the process. Mr. Jackson mentioned that although the report looks large,the narrative is only 29 pages as the remainder are appendices; he noted the process supports the findings of evaluate, identify, and investigate as shown on slide 9; he noted to maintain our current level of service,we have been spending half of what is currently needed and this process has been about asking the public for their input. Dr. York said her expertise deals with communication practices of leaders, and that she was invited to help design a strategic process to address the three goals of this committee; she noted those goals were open-ended. Dr. Pierce said that the city staff willingly provided the information and there was a good exchange; when someone asked a question staff was right on it; said the `zoom' was a wonderful platform which allowed meeting within a concise period of time as travel didn't have to be taken into consideration; said there were many good discussions and having a facilitator was an incredible asset; said the committee members included a broad range of people with a great amount of expertise to bring in their full perspective;said she found the process very beneficial. Committee citizen representatives Ms. Diana Wilhite,Ms. Kathe Williams,and Mr. Chris Moan discussed the Findings on slides 6 through 8.For Finding 1 of Evaluate citizen interest and support, Ms. Wilhite noted that the citizens feel the streets are in good or fair condition,and the PMP(Pavement Management Program) should be prioritized in the City's budget planning process. Finding 2 identify preference of maintaining city streets,types of treatments used,and long-term levels of service, Mr. Moan said there were interesting results from those survey questions and from the outreach, 60% surveyed supported increasing the prioritization of local access streets. For Finding 3 of investigate current and potential revenue sources for sustaining the recommended level of service, Ms. Williams noted that the most preferred revenue source is the Transportation Benefit District(TBD)for vehicle license fees and sales and use tax. Mr. Jackson noted that in the report's findings, that Finding 3 is key in this report; and he also mentioned the contents of the appendices, after which several committee members shared some of their personal perspectives. Ms. Diana Wilhite said that one of the reasons the city incorporated was because the people wanted the control, and keeping our streets and roads in good conditions is a large part of that; she said that prior to a vote, she encourages Council to do more public outreach maybe in the next four months, to educate the public on the reasons why there is a need to raise these funds. Ms. Melanie Rose, who said she lives here and works for Avista, thanked Council for the commitment to the tremendous public outreach process;that it was thorough and meaningful and was a great learning opportunity for committee members; she also commended staff led by Mr. Adam Jackson; said she was impressed by the survey responses and she encouraged Council to take action on this report; said a lot of work went into this and the public is clearly in support of maintaining the streets; said the most preferred method of revenue was the TBD, and said that would be a great place to start. Mr. Kyle England also extended thanks for allowing such participation; said he works at Kaiser and he realizes some of the potential impacts maintaining streets could have for businesses, and said he looks forward to hearing final results. Ms. Kathe Williams said she appreciates the process and the opportunity to work with Dr. York,Dr. Pierce, and City staff; said this process was set us up for success; mentioned the over 1,000 survey responses in favor for paying for better roads, and to have the local roads have equal sustainable funding to eliminate the shortfall in the pavement management funding;she also encouraged Council to take action;adding that we don't want our roads to look like Spokane's. Mr. Lance Beck added his appreciation for being invited to participate; said that the yellow `fair' rating shown on that first slide isn't necessarily a strength, and he Council Meeting Minutes, Formal: 11-09-2021 Page 4 of 5 Approved by Council: 11-23-2021 doesn't want to see an approach of wait and pause; he encouraged Council to take action on this and he also strongly encouraged additional public outreach on the correct funding mechanism. Mr. Hohman said staff is open to questions from Council, and then will look for any follow-up items for future agendas. Mayor Wick asked about implementing surface treatments,and Mr. Jackson explained that the software we have available allows the creation of scenarios on various methods to do roads; said we have a lot of roads in decent or good shape and have been successful with grind and inlay,but now we can't afford to fix the number of streets that need to be fixed with the types of historical tools; said the AMP is using the right treatment on the right road at the right time; said grind and inlay is not sustainable in the long term, but there are a myriad of options on surface treatments. Mr. Hohman said staff encourages Council to look at options for revenue generating, and that we could have Finance Director Taylor come back and talk about those; said there is a critical need for street maintenance and a critical need to have a replacement or enhancement revenue to patch the O&M Fund 101; he again suggested Council look at the different range of options;said we don't have to have it done all at once and maybe an incremental approach would be preferred;and he asked Council if they would like to have anything brought forward in the future. Councilmember Higgins suggested coining back after the first of the year. There was brief talk about the significant survey results. Mayor Wick said as a first step, he would like to hear more about TBDs, and other Councilmembers nodded in agreement. Mr. Hohman said staff will also bring back a follow-up discussion on project delivery as some contracting ideas were implemented years ago, and now might be an opportunity for more flexibility in that regard; he also thanked the project team,committee members and staff for their tremendous effort and great dedication on behalf of our community. 11. Advance Agenda—Mayor Wick There were no changes to the Advance Agenda. 12. (a)Park& Mission Intersection;(b)Appleway Trail Roadway Crossings; (c)Finance Report;(d) Parks & Recreation Report; (e) Police Department Report These items were for information only and were not reported or discussed. However, Councilmember Thompson said she appreciated receiving the information about the Appleway Trail crossings,that the area is safe,and that those signals are working. CITY MANAGER COMMENTS Deputy City Manager Hohman said he too was going to remark on the safety of the trail that Councilmember Thompson just spoke to; so other than that, he had no further comments. It was moved by Councilmember Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:46 p.m. A T. Ben Wick, Mayor ristine Bainbridge, City Clerk Council Meeting Minutes,Formal: l 1-09-2021 Page 5 of 5 Approved by Council: 11-23-2021