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2021, 12-14 Formal Meeting AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT Tuesday,December 14,2021 6:00 p.m. Remotely via ZOOM Meeting and In Person at 10210 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting NOTE: In response to Governor Inslee's announcement reopening Washington under the "Washington Ready" plan, members of the public may attend Spokane Valley Council meetings in-person at City Hall at the address provided above, or via Zoom at the link below. Members of the public will be allowed to comment in-person or via Zoom as described below. Public comments will only be accepted for those items noted on the agenda as"public comment opportunity." If wishing to make a comment via Zoom, comments must be received by 4:00 pm the day of the meeting. Otherwise,comments will be taken in- person at the meeting in Council Chambers,as noted on the agenda below.Per Governor Inslee's expanded emergency order Proclamation 20-25 reinstituting a statewide mask mandate regardless of vaccination status, all those entering or remaining in City Hall must wear a mask or face covering. Masks are available for the public at City Hall. • Sign up to Provide Oral Public Comment at the Meeting via Calling-In • Submit Written Public Comment Prior to the Meeting • Join the Zoom WEB Meeting CALL TO ORDER INVOCATION: Pastor Joe Pursch,Valley Fourth Memorial Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: Mr. Matt Albright, Executive Director of Service Lines, and Dr. Dan Getz, Chief Medical Officer with Providence Health Care: Covid- 19 Update COMMITTEE,BOARD,LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATIONS GENERAL PUBLIC COMMENT OPPORTUNITY 111: This is an opportunity for the public to speak on any subject except agenda action items,as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government.This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to three minutes per person. To comment via zoom: use the link above for oral or written comments as per those directions. To comment at the meeting in person: speakers may sign in to speak but it is not required.A sign-in sheet will be provided in Council Chambers.Whether in person or via zoom, speakers should indicate if they want to speak at General Public Comment Opportunity [1] or [2] and may only speak at one or the other,but not both. Council Agenda December 14,2021 Page 1 of 2 NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda. a.Approval of Claim Vouchers on December 14,2021,Request for Council Action Form: $2,710,819.90 b.Approval of Payroll for Pay Period Ending November 30,2021: $563,444.83 c.Approval of Council Meeting Minutes of November 16,2021, Study Session d.Approval of Council Meeting Minutes of November 23,2021,Formal Format e.Approval of Council Meeting Minutes of November 30,2021, Study Session 2.Motion Consideration:Acceptance of Donated Sculpture—John Hohman [public comment opportunity] 3.Motion Consideration: Lodging Tax Awards for 2022—Erik Lamb, Sarah Fan [public comment opportunity] 4. Motion Consideration: Letter Listing Discussion Topics for Spokane Regional Law and Justice Council—Cary Driskell [public comment opportunity] GENERAL PUBLIC COMMENT OPPORTUNITY 121: This is an opportunity for the public to speak on any subject except agenda action items,as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government.This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to three minutes per person. To comment via zoom: use the link above for oral or written comments as per those directions. To comment at the meeting in person: speakers may sign in to speak but it is not required.A sign-in sheet will be provided in Council Chambers.Whether in person or via zoom, speakers should indicate if they want to speak at General Public Comment Opportunity [1] or [2] and may only speak at one or the other,but not both. ADMINISTRATIVE REPORTS: 5.Bipartisan Infrastructure Bill,Lobbyist Bennett Resnick,Cardinal Infrastructure—John Hohman 6. Interlocal Agreement for Data Processing Services —Morgan Koudelka 7. Balfour Park Update—Bill Helbig,John Hohman 8. Custodial Services Update—John Bottelli 9. Advance Agenda—Mayor Wick CITY MANAGER COMMENTS ADJOURNMENT Council Agenda December 14,2021 Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 14, 2021 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Providence Health Care: Covid-19 Update GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Earlier this year, Deputy Mayor Peetz suggested Council hear a presentation from Mr. Matt Albright of Providence Health Care, to hear about Providence's perspectives of Covid-19. OPTIONS: RECOMMENDED ACTION OR MOTION: BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: ATTACHMENTS: PowerPoint from Providence _____, ,..r 4 '' Providence 4,, rF ki Creatinghealthier yr . ,t,., , 2', . ,. communities togetherk I 444,1e Matt Albright — Executive Director of Service Lines Board Chair - 2022 Greater Spokane Valley Chamber of Commerce Dr. Dan Getz — Chief Medical Officer a ANCHORAGE VALOQ SEWARD 0 1- . ' KODIAK • Serving our communities EVERETT ik EDMONDS SEATTLE COLVILLE ISSAQUAH CHEWELAH OLYMPIA SPOKANE We provide an abundance of diverse SEASIDE CENTRALIA P©LSON TRI-CITIES WALLA capabilities and services to our communities WALLA /+ �+�+ �+ states. HOOD RIVER MISSOULA11111 across seven states. OREGOND DREGON CITY!MILWAUKIE NEWBERG 120k 1,08 17 MEDFORD CAREGIVERS U CLINICS 4 SUPPORTIVE HOUSING FACILITIES EUREKA I FORTUNA SANTA ROSA I NAPA Isimissi ° 52 00 � PLTALUMA �o o I] 1 1° 1 .7b — m) HOSPITALS HEALTH PLAN COMMUNITY BENEFIT �+s 1 700+ a... 25k °°° 2.1m ail l o PUBLISHED PHYSICIANS COVERED LIVES RESEARCH STUDIES APPLE 11111 VALLEY `,1, 25.6m HIGH SCHOOL _ 36k =r NURSING SCHOOLS ' TOTAL &UNIVERSITY BURBANK PLAINVIEav a NURSES PATIENT VISITS LOS ANGELES FULLERTON LUBBOCK!LEVELLAND ORANGE EWPORT MISSION Ow Providence EACH BELAACH VIEfO 2 Y LF.Il BEACH Over 40,000 employees providing care + Northwest Washington • Providence Regional Medical Center Southwest Washington • St. Peter Hospital • Centralia Hospital Southeast Washington • St. Mary Medical Center • Kadlec Regional Medical Center Providence Health Care • Sacred Heart Medical Center • Sacred Heart Children's Hospital • Holy Family Hospital • St. Luke's Rehabilitation Medical Center • Mount Carmel Hospital • St. Joseph's Hospital Montana • St. Patrick Hospital • St. Joseph Medical Center Seattle • Swedish Medical Center—First Hill • Swedish Medical Center—Cherry Hill • Swedish Medical Center—Ballard • Swedish Medical Center—Edmonds • Swedish Medical Center—Issaquah Providence Hospital Campuses Swedish Hospital Campuses Service Areas Providence Inland Northwest Service Area Overview 3 Your Health Partner 0 650+ 35500+ RN�ARr8 300+ °RANCGAN 7 a a ' SIEVENE CAREGIVERS PMG EMPLOYED INPATIENT ACUTE HE RUNNER PROVIDERS ADMISSIONS .�4. oouuLAs L..OLN .. K001ENA1 5 HOSPITALS ••• 60+ fill 875 000+ SPO%ANE 0EENEWAH iHOSHONE WHITWIAN ■ • ■ CLINIC OUTPATIENT VISITS LATAH FWAN%LIN CLEARWATER LOCATIONS ` ARWL", NEZ "ON WALLA PE RCE WALLA G ,~ ini 147 .8 M 126,000+s ' $ IP $6 .6M 01.1ATLL5 wauuwa COMMUNITY FOUNDATION EMERGENCY UPJION INVESTMENT CONTRIBUTIONS ROOM VISITS 0 Providence Our Ministries & Services Types of care Locations „�, f�"` + Providence St. Luke's /` , Providence NE WA The breadth of our Rehabilitation Medical Center— A. 1 medical expertise includes: • Providence Medical Group—600+ 102 bed inpatient rehab hospital ..„} "4 physicians and advanced practitioners with 5+ outpatient locations '' j4 'ram r!, ¢? Heart and Vascular with more than 60 clinic locations in 1 Transplant Spokane and Stevens County Providence Home & gyp .u, ^ r" Providence Sacred Heart Medical Community Care (PHCC) Neurology and Center and Sacred Heart Children's • Providence Emilie Court Assisted Neurosurgery Center—691 beds (largest hospital Living —offers 60 assisted living in the State of WA with 160 beds apartments Orthopedics and , � � . dedicated to the only Children's Providence Infusion and — — _ _'. , °' s �� Sports Medicine Pharmacy ,_ ii hospital in the Inland Northwest Services—has an average daily Occupational Medicine Region) home infusion census of 1,001 �4 — 411 : General/Complex Providence Holy Family Hospital— patients _ ,. , 197 beds � mg„. ,... Surgical Services Providence St.Joseph Care Center Providence Mount Carmel Hospital —is a 112-bed skilled nursing facility Women and Children's —25 bed Critical Access Hospital and transitional care unit +M ov,aE Cancer (CAH) in Colville, WA Providence VNA Home Health— "° Digestive Health Providence St.Joseph's Hospital— provides over 68,000 home health , 25 bed Critical Access Hospital in visits : j Emergency and Trauma Chewelah,WA t - Primary Care Providence Medical Park,Spokane Providence Ambulatory win Valley— 127,000 square foot Care Network Behavioral Health multi-use ambulatory facility • Providence ExpressCare Virtual, Physical Medicine & ExpressCare and Urgent Care sites Rehabilitation provide convenience and access for the greater Spokane area. 4 Providence Inland Northwest Service Area Overview 5 Providence in Spokane Valley • 25+ clinic locations in Spokane Valley • Large infusion and pharmacy presence in Spokane Business & Industrial Park • Providence Medical Park Urgent Care / Imaging / lab �_-_ = • .%� n. � F Occupational Medicine and Rehabilitation , IP Orthopedics & Sports Medicine . ' 0'-` "-1 ,Ri "' . 1""°` Heart & Vascular services _ • $ ; Pediatrics & Adult primary care Same-day, outpatient surgeries 1 Providence Washington and Montana Region&Swedish Health Services Service Area Overview I July 2021 6 COVID Update • Have seen steady decline in in-patient COVID cases • Still very high acuity for in-patients • Ready for potential increase due to holiday and Omicron variantrill.° ,.....iwo4-7,,, , . . • Encouraging vaccination, boosters and continued masking ow 1 4,1.:7- ''' ' 1:'' W110 lik° 1 + ti 1 1 i L. "A" ;,"kli • i i .. f __ . Ilak - k V 1 , a i, - , 0 Providence Inland Northwest Service Area Overview 7 Community health improvement We invest and strategic partnerships $5 MILLION iii Eastern 4. Health professions education and research •Wa shingtods $15.4 MILLION IQ, Subsidized health services health � $8.4 MILLION Free and discounted care for the a ® uninsured and underinsured 11 $13 MILLION ■ Unpaid cost of Medicaid and other Total benefit to our Anil means-tested government programs .}{�„,it communities in 202© Itl'I_il $106 MILLION 4 • l `Data is consolidated based on unaudited financial reporting. The numbers include home and community care investments. Health for a better world. 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Providence CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 14,2021 Department Director Approval: Al Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 11-16-2021 55198-55218 139,774.70 11-17-2021 55219-55237, wires 21650384, 321411877 236,373.50 11-17-2021 55238 4,081.47 11-18-2021 55239 2,002.82 11-22-2021 55240-55269 191,995.62 11-23-2021 55270 286,215.50 11-23-2021 55271-55304,wires 14826206, 14826247 1,116,234.97 11-24-2021 55305-55325 61,721.22 12-02-2021 55326-55343 49,858.35 12-02-2021 55344-55369(Iess 55364$295.61) 611,613.90 12-03-2021 55370-55373 10,947.85 GRAND TOTAL: $2,710,819.90 Explanation of Fund Numbers found on Voucher Lists #001 -General Fund Other Funds: 001.011.000.51 I. City Council 101 —Street Fund 001.013.000.513. City Manager 103 —Paths &Trails 001.013.015.515. Legal 105 —Hotel/Motel Tax 001.016.000. Public Safety 106—Solid Waste 001.018.013.513. Deputy City Manager 107—PEG Fund 001.018.014.514. Finance 108—Affordable& Supplemental Housing Sales Tax 001.018.016.518. Human Resources 120—CenterPlace Operating Reserve 001.040.041. Engineering 121 —Service Level Stabilization Reserve 001.040.042. Economic Development 122—Winter Weather Reserve 001.040.043. Building 204—Debt Service 001.076.000.576. Parks &Rec—Administration 301 —REET 1 Capital Projects 001.076.300.576. Parks & Rec-Maintenance 302—REET 2 Capital Projects 001.076.301.571. Parks&Rec-Recreation 303 —Street Capital Projects 001.076.302.576. Parks&Rec-Aquatics 309—Parks Capital Grants 001.076.304.575. Parks &Rec-Senior Center 310—Civic Bldg. Capital Projects 001.076.305.571. Parks&Rec-CenterPlace 311 —Pavement Preservation 001.090.000.511. General Gov't-Council related 312—Capital Reserve 001.090.000.514. General Gov't-Finance related 314—Railroad Grade Separation Projects 001.090.000.517. General Gov't-Employee supply 315—Transportation Impact Fees 001.090.000.518. General Gov't-Centralized Serv. 316—Economic Development Capital Projects 001.090.000.519. General Gov't-Other Services 402--Stormwater Management 001.090.000.540. General Gov't-Transportation 403 —Aquifer Protection Area 001.090.000.550. General Gov't-Natural &Eco. 501 —Equipment Rental &Replacement 001.090.000.560. General Gov't-Social Services 502—Risk Management 001.090.000.594 General Gov't-Capital Outlay 632—Passthrough Fees &Taxes. 001.090.000.595. General Gov't-Pavement Preser. RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist Voucher List Page: 1 11116/2021 2:24:15PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 55198 11/16/2021 000958 AAA SWEEPING LLC 2020 RETAINAGE 402.223.40.00 2020 VACTORING RETAINAGE RELEAE 10,030.09 2020 RETAINAGE 101.223A0.00 2020 STREET SWEEPING RETAINAGE 27,964.05 Total: 37,994,14 55199 11/16/2021 000648 ABADAN REPROGRAPHICS 125996 303.000.249.595 CIP 0249:PRINT SERVICE 104.08 Total: 104.08 55200 11/16/2021 003775 AM HARDWARE 47758 001.016.016.521 REPAIR&MAINTENANCE SUPPLIES:F 54.45 Total: 54.45 55201 11/16/2021 007136 AMAZON CAPITAL SERVICES INC 17NP-7QML-4WGD 001.033.000.518 JANITORIAL SUPPLIES:CITY HALL 133.39 1TYL-NXR3-QCXF 001.040.041.543 OFFICE SUPPLIES:ENGINEERINGIDE\ 97.96 1XQ6-3TFT-Y6PQ 001.076.305.575 SUPPLIES:CENTERPLACE 163.36 Total: 394.71 55202 11/16/2021 004046 AMERICAN ONSITE SERVICES 436375 001.076.300.576 PORTABLE RESTROOM AT CENTERPL 85.00 Total: 85.00 55203 11/16/2021 007965 ARGUS JANITORIAL INV11514 001.033.000.518 JANITORIAL SVCS:CITY HALL,PRECII' 10,054.86 Total: 10,054.86 55204 11/16/2021 007872 BENDER,DONALD A OCTOBER 2021 001.000.322.518 PROFESSIONAL SVCS:CONTRACT 21. 3,825.00 Total: 3,825.00 55205 11/16/2021 000918 BLUE RIBBON LINEN SUPPLY INC 0306896 001.076.305.575 LINEN SERVICE&SUPPLY AT CENTER 69.81 S0278243 001.076.305.575 LINEN SERVICE&SUPPLY AT CENTER 87.44 Total: 157.25 55206 11/16/2021 003795 CLEARWATER SUMMIT GROUP M1021.6933 402,402,000.531 ROADWAY WEED CONTROL 19,500.00 Total: 19,500.00 55207 11/16/2021 007637 COMMONSTREET CONSULTING LLC CSROW 21241 303.000.205.595 0205-RIGHT-OF-WAY SERVICES 4,997.52 Total: 4,997.92 55208 11/16/2021 007705 CT NORTHWEST KI072123 303,000,323.595 0323 EVERGREEN RD PRESERVATION 208.48 KI082144 303.000.323.595 0323 EVERGREEN RD PRESERVATION -208,48 KI092108 101.042.000.542 SMALL TOOLS/MINOR EQUIPMENT 192.85 Page: 1 vchlist Voucher List Page: 2 11/16/2021 2:24:15PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 55208 11/16/2021 007705 007705 CT NORTHWEST (Continued) Total: 192.85 55209 11/16/2021 003255 DAY WIRELESS SYSTEMS INV696991 101.042.000.543 TOWER RENT 216.57 Total: 216.57 55210 11/1612021 000734 DEPT OF TRANSPORTATION RE-313-ATB11019063 101.042.000.542 REIMBURSE TRAFFIC SVCS 21,113.21 RE-313-ATB11019074 101.042.000.542 REIMBURSE ROADWAY MAINTENANCI 8,399.88 Total: 29,513.09 55211 11/16/2021 007673 DIBBLE ENGINEERS INC 32140 001.000.322.518 CITY HALL STRUCTURAL REVIEW 2,932.85 Total: 2,932.85 55212 11/16/2021 000795 EARTHWORKS RECYCLING INC. 367645 001.076.305.575 RECYCLING COLLECTION AT CENTER 20.00 Total: 20.00 55213 11/16/2021 002157 ELJAY OIL COMPANY 0913936 501.000.000.548 VEHICLE REPAIR&MAINT.SUPPLIES: 933.06 4321159 001.040.041.543 FUEL FOR MAINTENANCE SHOP VEHI' 944.47 Total: 1,877.53 55214 11/16/2021 003274 EXCHANGE PUBLISHING LLC 616961 316.000.336.575 CIP 0336:ADVERTISING 60.04 620911 001.013.000.513 LEGAL PUBLICATION 25.50 620912 001.040.043.558 LEGAL PUBLICATION 93.00 620913 001.013.000.513 LEGAL PUBLICATION 36.75 620914 001.013.000.513 LEGAL PUBLICATION 14.22 621670 001.013.000.513 LEGAL PUBLICATION 25.50 621671 001.013.000.513 LEGAL PUBLICATION 41.08 621672 001.013.000.513 LEGAL PUBLICATION 33.18 621673 001.013.000.513 LEGAL PUBLICATION 36.34 621674 001.013.000.513 LEGAL PUBLICATION 39.50 621675 001.013.000.513 LEGAL PUBLICATION 37.92 621676 001.040.043.558 LEGAL PUBLICATION 80.58 Total: 523.61 55215 11/16/2021 001447 FREE PRESS PUBLISHING INC 52358 001.040.043.558 LEGAL PUBLICATION 208.00 52359 001.013.000.513 LEGAL PUBLICATION 70.40 • 52363 001.013.000.513 LEGAL PUBLICATION 25.00 52379 001.013.000.513 LEGAL PUBLICATION 89.30 52381 001.013.000.513 LEGAL PUBLICATION 48.45 Page: 2 vehlist Voucher List Page: 3 11/16/2021 2:24:15PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount 55215 11116/2021 001447 FREE PRESS PUBLISHING INC (Continued) 52382 001,040,043.556 LEGAL PUBLICATION 91.80 Total: 532.95 55216 11/1612021 008107 GORDON THOMAS HONEYWELL LLP 908744 001.013.015.515 PROFESSIONAL SERVICES RENDERS 840.00 Total: 840.00 55217 11/1612021 002201 HARBOR FREIGHT TOOLS 964780 101.042.000.542 SUPPLIES:STREET 13.48 Total: 13.48 55218 11/16/2021 002043 HDR ENGINEERING INC 1200382726 314.000.223.595 0223-FINAL ENGINEERING DESIGN 25,944.76 Total: 25,944.76 21 Vouchers for bank code: apbank Bank total: 139,774.70 21 Vouchers in this report Total vouchers: 139,774.70 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: 3 vchlist Voucher List Page: 1 11117/2021 4:00:23PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Descriptlon1Account Amount 55219 11/17/2021 002607 HUB SPORTS CENTER 2021#3 105.000.000.557 2021 LODGING TAX GRANT REIMBURE 17,493.39 Total: 17,493.39 55220 11/17/2021 001635 ISS FACILITY EVENT SERVICES 1572253 001.090.331.514 CLFR TOUCHPOINT CLEANING:CITY I• 4,215.12 Total: 4,215.12 55221 11/17/2021 002466 KENWORTH SALES COMPANY SPOIN4805447-2 101.000.000.542 VEHICLE REPAIR&MAINT.-SNOWPLC 127.30 SPOIN4832625 101.000.000.542 SNOWPLOW ITEMS 907.14 SPOIN4839286 101.000.000.542 VEHICLE REPAIR&MAINT.-SNOWPLC 11.63 SPOIN4848586 101.000.000.542 VEHICLE REPAIR&MAINT.-SNOWPLC 115.82 SPOIN4852382 101.000.000.542 SNOWPLOW ITEMS 509.22 Total: 1,671.11 55222 11/17/2021 001944 LANCER LTD 0481286 001.040.041.543 BUSINESS CARDS 76.22 Total: 76.22 55223 11/17/2021 006381 LAWSON PRODUCTS INC 9308921567 101.000.000.542 SMALL TOOLS:DRILL BITS,CONNECT! 325.76 Total: 325.76 55224 11/17/2021 000387 MODEL IRRIGATION DIST.#18 2021 Acct 19300 001.076.300.576 1930.0-3400 S UNIVERSITY WATER C; 1,325.20 Total: 1,325.20 55225 11/17/2021 000132 MODERN ELECTRIC WATER CO 20354486 403.000.317.595 CIP 0317 WATER CHARGES 10.95 20354487 403.000.317.595 CIP 0317 WATER CHARGES 10.95 20354488 403.000.317.595 CIP 0317 WATER CHARGES 10.95 20354489 403.000.317.595 CIP 0317 WATER CHARGES 1.46 203544913 403.000.317.595 CIP 0317 WATER CHARGES 4.02 Total: 38.33 55226 11/17/2021 000662 NAT'L BARRICADE&SIGN CO 209669 403.000.317.595 CIP 0317 EOUIPMENT RENTAL LITTLE 76.23 Total: 76.23 55227 11/17/2021 001546 NORCO INC 33335842 501.000.000.548 VEHICLE REPAIR&MAINT.SUPPLIES: 155.78 Total: 155.78 55228 11/17/2021 000652 OFFICE DEPOT INC. 202345126001 001.013.015.515 OFFICE SUPPLIES:LEGAL 245.62 202418547001 001.013.015.515 OFFICE SUPPLIES:LEGAL 41.15 Page: �'1N. I- vchlist Voucher List Page: 2 11/1712021 4:00:23PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 55228 11/17/2021 000652 OFFICE DEPOT INC. (Continued) 202418548001 001.013.015,515 OFFICE SUPPLIES:LEGAL 25.80 206188591001 001.018.014.514 OFFICE SUPPLIES:FINANCE 82.74 206189168002 001.018.014.514 OFFICE SUPPLIES:FINANCE 2.60 Total: 397.91 55229 11/17/2021 004621 OREILLYAUTOMOTIVE STORES INC 2862-135275 101.000.000.542 VEHICLE REPAIR&MAINT.SUPPLIES: 402.36 2862-135447 101.000.000.542 VEHICLE REPAIR&MAINT.SUPPLIES: 42.41 Total: 444.77 55230 11/17/2021 002578 REBUILDING&HARDFACING INC 64582 101.000.000.542 SNOWPLOW BLADES&CURB BUMPEI 9,637.65 64584 101.000.000.542 SNOWPLOW BLADES&CURB BUMPEI 2,058.21 Total: 11,695.86 55231 11/17/2021 007730 ROYAL BUSINESS SYSTEMS IN156422 001.018.014.514 OCTOBER 2021 COPIER COSTS 465.79 Total: 465.79 55232 11/17/2021 002520 RWC GROUP XA106020387:01 101.000.000.542 VEHICLE REPAIR&MAINT.SUPPLIES: 12.01 XA106020407:01 101,000,000.542 VEHICLE REPAIR&MAINT.SUPPLIES: 52.76 XA106020447:01 101.000.000.542 SNOW PLOW VEHICLE MAINT PARTS 971.47 XA106020530:01 101.000.000.542 SNOW PLOW VEHICLE MAINT PARTS 83.70 XA106020558:01 101.000.000.542 SNOW PLOW VEHICLE MAINT PARTS 92.65 XA106020707:01 101.000.000.542 VEHICLE REPAIR&MAINT.SUPPLIES: 864.50 Total: 2,077.09 55233 11/17/2021 000709 SENSKE LAWN&TREE CARE INC. 11131671 101.042.000.542 895 CONTRACT MAINTENANCE 531.43 Total: 531.43 55234 11/17/2021 005012 SPOKANE CO ENVIRONMENTAL 40300110 311.000.309.595 LOCAL ACCESS STREETS:BARKER He 177,515.15 Total: 177,515.15 55235 11/17/2021 007159 THE HOME DEPOT PRO 647662956. 101.042.000.543 SUPPLIES:MAINTENANCE SHOP 30.32 Total: 30.32 55236 11/17/2021 002556 WEATHERNET LLC 2021-19219 101.000.000.542 WEATHER FORCASTING SERVICES 1,850.00 Total: 1,850.00 55237 11/17/2021 003210 WEST CONSULTANTS INC. 015411 402.000.000.531 PROFESSIONAL SERVICES 10,928.96 Page: 2 r 5 vehlist Voucher List Page: 3 1111712021 4:00:23PIVI Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 55237 11117/2021 003210 WEST CONSULTANTS INC. (Continued) 015942 402.000.000.531 PROFESSIONAL SERVICES 318.40 Total: 11,247.36 21650384 8/212021 000409 DEPT OF REVENUE Q2-2021 001.076.305.575 COMBINED EXCISE TAX RETURN 4,205.68 Total: 4,205.68 321411877 10/29/2021 000409 DEPT OF REVENUE 71-0914170 001.239.90.01 UNCLAIMED PROPERTY PAYMENT FOI 535.00 Total: 535.00 21 Vouchers for bank code: apbank Bank total: 236,373.50 21 Vouchers in this report Total vouchers: 236,373.50 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayer Date Council Member Date Page: i, vchlist Voucher List Page: 1 11117/2021 4:12:27PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 55238 11/17/2021 001860 PLATT ELECTRIC SUPPLY 1050539 001.016.016.521 PARTS FOR RTU INSTALLATION AT PR 3.02 2B32513 001.016.016.521 PARTS FOR RTU INSTALLATION AT PR 349.47 2670046 001.016.016.521 PARTS FOR RTU INSTALLATION AT PR 133.08 2B81379 001.016.016.521 PARTS FOR RTU INSTALLATION AT PR 10.43 2C06124 001.016.016,521 PARTS FOR RTU INSTALLATION AT PR 1,682.10 2C07882 001.016.016.521 PARTS FOR RTU INSTALLATION AT PR 274.85 2C08050 001.016.016.521 PARTS FOR RTU INSTALLATION AT PR 365.50 2C09196 001.016.016.521 PARTS FOR RTU INSTALLATION AT PR -50.52 2c15085 001.016.016.521 PARTS FOR RTU INSTALLATION AT PR 136.17 2C25796 001.016.016.521 PARTS FOR RTU INSTALLATION AT PR 10.90 2C34757 001.016.016.521 PARTS FOR RTU INSTALLATION AT PR 139.68 2C37542 001.016.016.521 PARTS FOR RTU INSTALLATION AT PR 42.24 2C43755 001.016.016.521 PARTS FOR RTU INSTALLATION AT PR 384.49 2C51512 001.016.016.521 PARTS FOR RTU INSTALLATION AT PR 43.73 2C59419 001.016.016.521 PARTS FOR RTU INSTALLATION AT PR 16.13 2C87832 001.016.016.521 PARTS FOR RTU INSTALLATION AT PR 11.39 2C95887 001.016.016.521 PARTS FOR RTU INSTALLATION AT PR 134.09 2C97541 001.016.016.521 PARTS FOR RTU INSTALLATION AT PR 274.16 2024236 001.016.016.521 PARTS FOR RTU INSTALLATION AT PR 41.67 2D25472 001.016.016.521 PARTS FOR RTU INSTALLATION AT PR 78.89 Total: 4,081.47 I Vouchers for bank code: apbank Bank total: 4,081.47 1 Vouchers in this report Total vouchers: 4,081.47 Page: 'h r vchlist Voucher List Page: 1 1111S12021 9:51:16AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 55239 11/1812021 002538 HYDRAULICS PLUS INC 24317 101.000.000.542 PUMP FOR SNOWPLOW 2,002.82 Total: 2,002.82 I Vouchers for bank code: apbank Bank total: 2,002.82 1 Vouchers in this report Total vouchers: 2,002.82 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vchlist Voucher List Page: 1 1112212021 3:46:54PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount 55240 11/22/2021 000958 AAA SWEEPING LLC 71613 402.402.000.531 STREET SWEEPING OCTOBER 2021 68,999.13 71614 402.402.000.531 STORM DRAIN CLEANING OCTOBER 2 37,703.17 Total: 106,702.30 55241 11/22/2021 006382 AHBL INC 127644 309.000.316.594 0316-BALFOUR PARK IMPROVEMENT: 28,609.00 Total: 28,609.00 55242 11/22/2021 003076 AMSDEN,ERICA EXPENSES 001.040.041.543 EXPENSE REIMBURSEMENT 46.48 Total: 46.48 55243 11/22/2021 008216 BERRYDUNN 409582 001.090.000.513 CONSULTING SERVICES 12,430.00 Total: 12,430.00 55244 11/22/2021 002615 BULLOCK,SUSAN EXPENSES 001.013.015.515 EXPENSE REIMBURSEMENT 12.45 Total: 12.45 55245 11/22/2021 008483 BYBEE,NATASCHA PRE-LU-2021-0097 001.040.043.345 PERMIT REFUND:PRE-LU-2021-0097 250.00 Total: 250.00 55246 11/22/2021 007114 CARDINAL INFRASTRUCTURE LLC 2109 001.011.000.511 PROFESSIONAL SERVICES 4,875.00 Total: 4,875.00 55247 11/22/2021 008053 CITY OF SPOKANE VALLEYY,PETTY CASH REI OCT 2021 001.040.043.558 PETTY CASE:25487,25488,25489,254 2.35 Total: 2.35 55248 11/22/2021 006443 CRAIG GOODWIN PHOTOGRAPHY 491 001.040.042.558 PHOTOGRAPHY SERVICES 1,987.50 Total: 1,987.50 55249 11/2212021 000683 DAVID EVANS&ASSOCIATES 497985 101.042.000.542 0044-ON-CALL TRAFFIC SERVICES 3,431.49 Total: 3,431.49 55250 11/22/2021 003624 DEHN,SHELLY EXPENSES 001.018.016.518 EXPENSE REIMBURSEMENT 65.29 Total: 65.29 55251 11/22/2021 000278 DRISKELL,CARY EXPENSES 001.013.015.515 EXPENSE REIMBURSEMENT 10.08 Total: 10.08 Page: 'h Ci vchlist Voucher List Page: 2 11/22/2021 3:46:54PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 55252 11/22/2021 001253 GORDON THOMAS HONEYWELL Oct 2021 1042 001.011.000.511 GOVERNMENTAL AFFAIRS SERVICES 5,225.00 Total: 5,225.00 55253 11/22/2021 000388 IRVIN WATER DIST.#6 October 2021 001.076.300.576 UTILITIES:PARKS OCTOBER 2021 175.00 Total: 175.00 55254 11/22/2021 006579 JACKSON,ADAM EXPENSES 001.040.041.543 EXPENSE REIMBURSEMENT 802.18 Total: 802.18 55255 11/22/2021 007408 KLEINGARTNER,JEFF EXPENSES 001.040.042.558 EXPENSE REIMBURSEMENT 14.11 Total: 14.11 55256 11/22/2021 003185 LAMB,ERIK EXPENSES 001.013.015.515 EXPENSE REIMBURSEMENT 22.90 Total: 22.90 55257 11/22/2021 007672 MULTICARE CENTERS OF 149581 001.018.016.518 EMPLOYEE PHYSICAL EXAMS 325.00 Total: 325.00 55258 11/22/2021 007133 PRUNTY,CAITUN EXPENSES 001.013.015.515 EXPENSE REIMBURSEMENT 23.65 Total: 23.65 55259 11/22/2021 002592 PURE FILTRATION PRODUCTS 70714 001.033.000.518 SUPPLIES:CITY HALL 403.02 Total: 403.02 55260 11/22/2021 007678 RANDALL DANSKIN PS 142001 001.000.322.518 PROFESSIONAL SERVICES 6,933.45 Total: 6,933.45 55261 11/22/2021 002288 SARGENT ENGINEERS INC. 34121 101.043.000.542 PROFESSIONAL SERVICES 10,988.56 Total: 10,988.56 55262 11/22/2021 004535 SHRED-IT USA LLC 8000317617 001.090.000.518 DOCUMENT DESTRUCTION 160.50 Total: 160.50 55263 11/22/2021 002135 SPRAY CENTER ELECTRONICS INC 261166 101.000.000.542 LIQUID MAG TRUCKS-FLOW CONTRC 1,361.95 Total: 1,361.95 55264 11/22/2021 003318 TACOMASCREW PRODUCTS INC 240019736-00 101.000.000.542 VEHICLE REPAIR&MAINT.SUPPLIES 333.83 Total: 333.83 Page: '.2• l° vchlist Voucher List Page: 3 11/22/2021 3:46:54PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 55265 11/22/2021 007159 THE HOME DEPOT PRO 649861119 001.033.000.518 SUPPLIES FOR CITY HALL 375.29 649861127 001.016.016.521 SUPPLIES FOR PRECINCT 150.31 Total: 525.60 55266 11/22/2021 000980 WESTERN SYSTEMS INC 49140-M 101.042.000.542 REFLECTIVE BACKPLATES 1,001.45 Total: 1,001.45 55267 11/22/2021 004917 WHITE,KARLA EXPENSES 001.018.014.514 EXPENSE REIMBURSEMENT 183.62 Total: 183.62 55268 11/22/2021 002651 WOODARD,ARNE EXPENSES 001.011.000.511 EXPENSE REIMBURSEMENT SEP 2021 22.40 EXPENSES 001.011.000.511 EXPENSE REIMBURSEMENT OCT 202' 8.96 Total: 31.36 55269 11/22/2021 008079 YORK,JOY 6 101.042.000.542 PMP MEETINGS 2,250.00 7 101.042.000.542 PMP MEETINGS 2,812.50 Total: 5,062.50 30 Vouchers for bank code: apbank Bank total: 191,995.62 30 Vouchers in this report Total vouchers: 191,995.62 Page: 3\ vchlist Voucher List Page: 1 1112312021 9:37:58AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 55270 11/23/2021 000001 SPOKANE CO TREASURER 55073.0458 312.000.000.594 PARCELACQUISITION 55073.0458-17' 286,215.50 Total: 286,215.50 1 Vouchers for bank code: apbank Bank total: 286,215.50 1 Vouchers in this report Total vouchers: 286,215.50 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Dale Council Member Date Page: f�= vchlist Voucher List Page: 1 11/23/2021 2:39:08PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 55271 11/23/2021 002543 AIR ELECTRIC EQUIPMENT&TOOLS 253811 101.000.000.542 REPAIR:CHAMPION 80V 230/IP 188.65 Total: 188.65 55272 11/23/2021 007808 AMENTO GROUP INC 102131 001.000.322.518 PROFESSIONAL SERVICES:CITY HALL 323.00 102132 001.000.322.518 PROFESSIONAL SERVICES:CITY HALT 1,061.58 Total: 1,384.58 • 55273 11/23/2021 000030 AVISTA OCTOBER 2021 101.042.000.542 UTILITIES:CPW MASTER AVISTA OCTC 25,113.52 OCTOBER 2021 001.076.302.576 UTILITIES:PARKS MASTERAVISTAOC 8,380.59 Total: 33,494.11 55274 11123/2021 000918 BLUE RIBBON LINEN SUPPLY INC 0308783 001.076.305.575 LINEN SERVICE AND SUPPLY AT CENT 69.81 0310689 001.076.305.575 LINEN SERVICE AND SUPPLY AT CENT 69.81 S0278375 001.076.305.575 LINEN SERVICE AND SUPPLY AT CENT 178.67 S0279229 001.076.305.575 LINEN SERVICE AND SUPPLY AT CENT 174.68 Total: 492.97 55275 11/23/2021 008140 CORRIDOR CONTRACTORS LLC PAYAPP 4 303.000.299.595 0299-ARGONNE/MONTGOMERY CONC 35,213.74 Total: 35,213.74 55276 11/23/2021 000734 DEPT OF TRANSPORTATION RE 46 JG6453 L012 314.000.223.595 0223 PINES RD AGREEMENT JG-6453 297.54 Total: 297.54 55277 11/23/2021 002920 DIRECTV INC 051738547X211105 101.042.000.543 CABLE SERVICE FOR MAINTENANCE I 81.24 Total: 81.24 55278 11/23/2021 003274 EXCHANGE PUBLISHING LLC 622333 001.013.000.513 LEGAL PUBLICATION 31.50 622334 001.013.000.513 LEGAL PUBLICATION 34.50 622335 001.013.000.513 LEGAL PUBLICATION 37.50 622336 001.013.000.513 LEGAL PUBLICATION 36.00 622337 001.040.043.558 LEGAL PUBLICATION 80.58 Total: 220.08 55279 11/23/2021 001232 FASTENAL CO IDLEW164818 101.042.000.542 CUTTING WHEEL,STEEL CUT BLADE, 165.34 WASPK394570 101.042.000.542 1/2 KLA-13-10 CHAIN 328 FT 171.25 Total: 336.59 Page: "4-.. 1 .3 vchlist Voucher List Page: 2 11/2312021 2:39:08PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 55280 11/23/2021 001447 FREE PRESS PUBLISHING INC 52398 001.040.043.558 LEGAL PUBLICATION 90.10 Total: 90.10 55281 11/23/2021 000917 GRAYBAR 9324258507 001.090.000.518 WIRE MGMT PANEL 147.36 9324258508 001.090.000.518 26 CAT 5E VIP 5FT RED 87.49 Total: 234.85 55282 11/23/2021 000321 GREATER SPOKANE INC 133025 001.011.000.511 24TH ANNUAL ECONOMIC FORECAST: 40.00 Total: 40.00 55283 11/23/2021 000011 GREATER SPOKANE VALLEY 31773 001.143.70.00 2022 ANNUAL MEMBERSHIP DUES:DE 489.00 31815 001.011.000.511 1112021 ANNUAL MEETING:B.PEETZ 40.00 31823 001.011.000.511 11/2021 ANNUAL MEETING:T.HATTENI 40.00 Total: 569.00 55284 11/23/2021 002712 GTFX INC. 51381 001.076.305.575 SERVICE GREASE TRAP:CENTERPLA 137.15 Total: 137.15 55285 11/23/2021 002518 INLAND PACIFIC HOSE&FITTINGS 1077254 101.000.000.542 PRESSURE GAUGE 0-500 PSI 35.45 Total: 35.45 55286 11/23/2021 002466 KENWORTH SALES COMPANY SPOIN4848586-2 101,000,000.542 FILTERS:SNOW PLOW FLEET 84.65 SPOIN4852382-2 101.000.000.542 TIRE CHAINS:SNOW PLOW FLEET 602.30 Total: 686.95 55287 11/23/2021 006328 KREM-TV 10-2021 SUMMARY BILL 001.040.042.558 ADVERTISING 16,250.00 Total: 16,250.00 55288 11/2312021 007656 MRSC ROSTERS 59459 001.143.70.00 2022 MEMBERSHIP 745.00 Total: 745.00 55289 11/23/2021 003090 NORTH 40 OUTFITTERS 103698/3 101.000.000.542 BOX BARE TOOL 20 V GRINDER 141.56 Total: 141.56 55290 11/23/2021 000307 OFFICE OF THE STATE TREASURER OCTOBER 2021 632.000.000.589 STATE REMITTANCE 31,371,63 Total: 31,371.63 55291 11/23/2021 002520 RWC GROUP XA106020671:02 101.000.000.542 AIR FILTERS:SNOWPLOW FLEET 220.26 Page: '-2-- PI vchlist Voucher List Page: 3 11/23/2021 2:39:08PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount 55291 11/23/2021 002520 002520 RWC GROUP (Continued) Total: 220.26 55292 11/23/2021 008066 SELLAND CONSTRUCTION INC PAY APP 4 309.000.314.594 0314-BALFOUR PARK FRONTAGE IMP 143,287.89 Total: 143,287.89 55293 11/23/2021 005012 SPOKANE CO ENVIRONMENTAL NOVEMBER 2021 001.076.300.576 SPOKANE CO SEWER CHARGES NOVI 1,342.78 Total: 1,342.78 55294 11/23/2021 000308 SPOKANE CO PROSECUTING ATTY OCTOBER 2021 632.000.000.589 CRIME VICTIMS COMPENSATION REM 382.95 Total: 382.95 55295 11/23/2021 000658 SPOKANE CO SUPERIOR COURT 9607 E 7TH AVE 001.013.015.515 COURTING FILING 240.00 Total: 240.00 55296 11/23/2021 000658 SPOKANE CO SUPERIOR COURT 112 S BELL 001.013.015.515 COURT FILING 240.00 Total: 240.00 55297 11/23/2021 000658 SPOKANE CO SUPERIOR COURT 12402 E VALLEYWAY 001.013.015.515 COURT FILING 240.00 Total: 240.00 55298 11/23/2021 000658 SPOKANE CO SUPERIOR COURT 520 S VAN IVIARTER 001.013.015.515 COURT FILING 240.00 Total: 240.00 55299 11/23/2021 000658 SPOKANE CO SUPERIOR COURT 605 N MARGUERITE 001.013.015.515 COURT FILING 240.00 Total: 240.00 55300 11/23/2021 004740 THOMSON REUTERS-WEST 845277696 001.013.015.515 SUBSCRIPTION CHARGES 855.19 Total: 855.19 55301 11/23/2021 001660 TITAN TRUCK EQUIP CO INC 1309433 101.042.000.542 NERF STEP BARS 754.68 Total: 754.68 55302 11/23/2021 000780 UNION PACIFIC RR CO 316763718 309.000.338.595 CIP 0338:RIGHT OF ENTRY FEE-LOO 1,045.00 Total: 1,046.00 55303 11/23/2021 006178 WALTER E NELSON CO SERVICE CHG 11/01/21 001.076.305.575 SERVICE CHG:11/01/2021 STATEMENT 7.93 Total: 7.93 55304 11/23/2021 000038 WASTE MANAGEMENT OF SPOKANE 0075045-1518-5 101.042.000.542 VACTORING WASTE OCTOBER 2021 5,702.10 Page: ""3.,r I vchlist Voucher List Page: 4 11123/2021 2:39:08PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount 55304 11/23/2021 000038 000038 WASTE MANAGEMENT OF SPOKANE (Continued) Total: 5,702.10 14826206 11/29/2021 005314 US BANK 1849215 204.204.000.591 LTGO REFUNDING BONDS 2014 553,675.00 Total: 553,675.00 14826247 11/29/2021 005314 US BANK 1849211 204.000.000.592 LTGO BONDS 2016 285,750.00 Total: 285,750.00 36 Vouchers for bank code: apbank Bank total: 1,116,234.97 36 Vouchers in this report Total vouchers: 1,116,234.97 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: ! vchlist Voucher List Page: 1 11/24/2021 9:47:48AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 55305 11/24/2021 002891 BASIN SOD INCORPORATED 55497 101.042.000.542 SUPPLIES:STREET 21.78 Total: 21.78 55306 11/24/2021 005505 EMERALD SERVICES INC 87323480 101.000.000.542 RECYCLING FOR MAINTENANCE SHOT 174,24 Total: 174.24 55307 11/24/2021 002607 HUB SPORTS CENTER 2021#1 001.090.000.560 2021 SOC SER/ECO DEV GRANT REIM 1,251.25 Total: 1,251.25 55308 11/24/2021 006381 LAWSON PRODUCTS INC 9308948249 101.000.000.542 VEHICLE REPAIR&MAINT.SUPPLIES: 226.88 Total: 226.88 55309 11/24/2021 002259 MENKE JACKSON BEYER LLP 462 10-31-2021 001.013.015.515 PROFESSIONAL SERVICES 046.90 48010-31-2021 314.000.143.595 PROFESSIONAL SERVICES 5,396.60 486 10-31-2021 303.000.313.595 PROFESSIONAL SERVICES 3,249.00 49210-31-2021 001.013.015.515 PROFESSIONAL SERVICES 1,449.00 Total: 14,941.50 55310 11/24/2021 002203 NAPAAUTO PARTS 0538-080675 101.000.000.542 VEHICLE REPAIR&MAINT:SNOW FLEI 42.16 Total: 42.16 55311 11/24/2021 007967 NORTHWEST TRAILER CENTER INC 130843 101.000.000.542 DOT INSPECTION#206 118.70 130844 101.000.000.542 DOT INSPECTION#219 107.81 130845 101.000.000.542 DOT INSPECTION#218 204.84 130846 101.000.000.542 DOT INSPECTION#204 107.81 130847 101.000.000.542 DOT INSPECTION#210 204.84 130848 101.040.000.542 DOT INSPECTION#203 118.70 130850 101.000.000.542 DOT INSPECTION#209 107.81 130851 101.000.000-542 DOT INSPECTION#208 107.81 130852 101.000.000.542 DOT INSPECTION.#207 194.06 2021-10110640 001.016.000.342 FARU REFUND:PMT ID 101945127 65.00 Total: 1,337.38 55312 • 11/24/2021 004621 OREILLYAUTOMOTIVE STORES INC 2862-136308 101.000.000.542 VEHICLE REPAIR&MAINT.:SNOW FLE 104.41 2862-136342 101.000.000.542 VEHICLE REPAIR&MAINT.:SNOW FLE 2.92 2862-136701 101.000.000.542 SUPPLIES:SNOW FLEET 65.32 Page: 1- J 1 vchlist Voucher List Page: 2 11/24/2021 9:47:48AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 55312 11/24/2021 004621 004621 OREILLY AUTOMOTIVE STORES INC (Continued) Total: 172.65 55313 11/24/2021 005049 PEDERSON,MICHAEL ROY October 2021 101.042.000.542 DEAD ANIMAL REMOVAL 2,400.00 Total: 2,400.00 55314 11/24/2021 001860 PLATT ELECTRIC SUPPLY 2E01246 001.033.000.518 REPAIR&MAINT.SUPPLIES:ALL FACII 725.21 2E41034 001.000.322.518 REPAIR&MAINT SUPPLIES:CITY HAL 104.54 2E50326 001.016.016.521 REPAIR&MAINT.SUPPLIES:PRECINC 216.68 Total: 1,046.43 55315 11/24/2021 005968 PRECISE MRM LLC 200-1033393 101.042.000.542 DATA PLAN 272.50 Total: 272.50 55316 11/24/2021 002520 RWC GROUP XA106020671:01 101.000.000.542 VEHICLE REPAIR&MAINT.:SNOW FLE 333.86 Total: 333.86 55317 11/24/2021 005012 SPOKANE CO ENVIRONMENTAL 40300109 311.000.309.595 LOCALACCESS STREETS:BARKER He 36,576.96 Total: 36,576.96 55318 11/24/2021 000090 SPOKANE CO INFO SYSTEMS 50320906 001.040.043.558 COUNTY IT SUPPORT:OCTOBER 2021 759.50 Total: 759.50 55319 11/24/2021 000459 SPOKANE CO TITLE CO SP26552.RF 303.000.205.595 CIP SP26552 657.50 Total: 657.50 55320 11/24/2021 001969 SUNSHINE DISPOSAL 1827244 001.040.043.524 TRANSFER STATION:ABATEMENT 753.90 Total: 753.90 55321 11/24/2021 007159 THE HOME DEPOT PRO 641458799 101.042.000.543 SUPPLIES:MAINTENANCE SHOP 97.88 Total: 97.88 55322 11/24/2021 008484 TIKKA,JEREMY BLA-2021-0048 001.040.043.345 PERMIT REFUND:BLA-2021-0048 250.00 Total: 250.00 55323 11/24/2021 006846 US LINEN&UNIFORM INC 2825037 101.042.000.543 SUPPLIES:MAINTENANCE SHOP 18.49 2828959 101.042.000.543 SUPPLIES:MAINTENANCE SHOP 26.11 Total: 44.60 Page: ..2,. lS" vchlist Voucher List Page: 3 11/2412021 9:47:48AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 55324 1112412021 007231 WESTERN EXTERMINATOR COMPANY 9084812 001.016.016.521 PEST MGMT SERVICES:PRECINCT 198.96 Total: 198.96 55325 11/24/2021 002363 WESTERN STATES EQUIPMENT CO 1N001818367 101.042.000.542 VEHICLE REPAIR&MAINT.:CATERPILI 161.29 Total: 161.29 21 Vouchers for bank code: apbank Bank total: 61,721.22 21 Vouchers in this report Total vouchers: 61,721.22 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: / `;1 vchlist Voucher List Page: 1 12/0212021 8:44:42AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 55326 12/212021 008462 ABSCO SOLUTIONS 80487 001.090.000.518 ACCESS CONTROL SYSTEM 5,619.76 Total: 5,619.76 55327 12/2/2021 006382 AHBL INC 128492 303.000.329.595 0329-BARKER RD IMPROVEMENTS 1,945.00 Total: 1,945.00 55328 12/2/2021 007136 AMAZON CAPITAL SERVICES INC 1HHW-9NV7-G6MW 001.040.043.558 SCALE RULER 29.14 1HL1-7NW3-GLP1 001.090.000.518 STEREO ADAPTERS 45.72 1VWP-FKJR-14MM 001.040.043.558 WEBCAM,WIRELESS HEADSET W/MIC 477.39 Total: 552.25 55329 12/2/2021 007718 APPLETREE 000023-224-721 001.076.305.575 ANSWERING SERVICE FOR CENTERP 44.74 Total: 44.74 55330 12/2/2021 000796 BUDINGER&ASSOCIATES INC M21697-2 403.000.308.531 0308-REGIONAL DECANT FACILITY Cf 368.73 M21999-1 311.000.339.595 0339 2022 LOCAL ACCESS STREETS 446.81 Total: 815.54 55331 12/2/2021 004105 BUNDLE BANDS INDUSTRIES INC 773 001.040.043.558 CLIPPER TAGS 113.01 Total: 113.01 55332 12/2/2021 000322 CENTURYLINK 835E 11-14-2021 001.076.000.576 2021 PHONE SVCS:ACCT 509 Z14-002, 540.32 Total: 540.32 55333 12/2/2021 001888 COMCAST 4668 10/17-12/16/21 001.076.305.575 INTERNET/PHONE CENTERPLACE 711.12 Total: 711.12 55334 12/2/2021 007637 COMMONSTREET CONSULTING LLC CSROW 21270 314.000.223.595 0223-RIGHT-OF-WAY SERVICES 3,500.00 Total: 3,500.00 55335 12/2/2021 000683 DAVID EVANS&ASSOCIATES 497370 314.000.143.595 0143-DESIGN SERVICES 6,767.51 Total: 6,767.51 55336 12/2/2021 000742 DCI ENGINEERS 168833 303.000.318.595 0318-WILBUR SI❑EWALK BOONE TO l 1,685.86 Total: 1,685.86 55337 12/2/2021 000734 DEPT OF TRANSPORTATION RE 46 JG6531 L003 314.000.311.595 CIP 0311:SULLIVAN INTERCHANGE RE 1,449.02 Page: .y vchlist Voucher List Page: 2 1210212021 8:44:42AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 55337 12/2/2021 000734 000734 DEPT OF TRANSPORTATION (Continued) Total: 1,449.02 55338 12/2/2021 008139 E&H ENGINEERING INC SV 0328211002 309.000.328.534 0328 SULLIVAN WATERLINE PROJECT 8,872.10 SV A1211004 403.000.317.595 0317 APPLEWAY STORMWATER MP 4,060.60 Total: 12,932.70 55339 12/212021 004898 ETTER,MCMAHON,LAMBERSON, 07326-STMT#12 314.000.143.595 PROFESSIONAL SERVICES 1,200.00 Total: 1,200.00 55340 12/212021 003274 EXCHANGE PUBLISHING LLC 622992 001.013.000.513 LEGAL PUBLICATION 31.50 622993 001.013.000.513 LEGAL PUBLICATION 34.50 622994 001.013.000.513 LEGAL PUBLICATION 37.50 622995 001.013.000.513 LEGAL PUBLICATION 36.00 622996 001.013.000.513 LEGAL PUBLICATION 61.62 622997 001.013.000.513 LEGAL PUBLICATION 31.60 622998 001.013.000.513 LEGAL PUBLICATION 30.81 622999 001.013.000.513 LEGAL PUBLICATION 42.66 623000 001.013.000.513 LEGAL PUBLICATION 26.86 623001 001.040.043.558 LEGAL PUBLICATION 83.74 623003 001.040.043.558 LEGAL PUBLICATION 84.53 623004 001.040.043.558 LEGAL PUBLICATION 79.00 Total: 580.32 55341 12/2/2021 008109 FAMILY PROMISE OF SPOKANE 2021#1 001,090,000.560 2021 ECON DEV/SOC SVCS GRANT#1 5,341.80 Total: 5,341.80 55342 12/2/2021 003261 FEHR&PEERS 149594 303.000.300.595 0300-ENGINEERING SERVICES 5,095.00 Total: 5,095.00 55343 12/2/2021 001447 FREE PRESS PUBLISHING INC 52413 001.013.000.513 LEGAL PUBLICATION 108.10 52414 001.013.000.513 LEGAL PUBLICATION 105.75 52415 001.013.000.513 LEGAL PUBLICATION 122.20 52416 001.013.000.513 LEGAL PUBLICATION 117.50 52421 001.013.000.513 LEGAL PUBLICATION 49.30 52422 001.013.000.513 LEGAL PUBLICATION 36.55 52423 001.013.000.513 LEGAL PUBLICATION 69.70 52424 001.013.000.513 LEGAL PUBLICATION 37.40 52425 001.040.043.558 LEGAL PUBLICATION 98.60 Page: 11 vchlist Voucher List Page: 3 12/021202/ 8:44:42AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice FundlDept Description/Account Amount 55343 1212/2021 001447 FREE PRESS PUBLISHING INC (Continued) 52426 001.013.000.513 LEGAL PUBLICATION 32.30 52427 001.040.043.558 LEGAL PUBLICATION 97.75 52428 001.040.043.558 LEGAL PUBLICATION 89.25 Total: 964.40 18 Vouchers for bank code: apbank Bank total: 49,858.35 18 Vouchers in this report Total vouchers: 49,858.35 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that !am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: f,2_ vchlist Voucher List Page: 1 12102/2021 2:24:13PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 55344 12/2/2021 000002 H&H BUSINESS SYSTEMS INC. AR214450 001,011,000.511 COPIER COSTS:WEST WING/COUNCII 123.24 AR214451 001.018.014.514 COPIER COSTS:IT 7.29 AR214452 001.018.016.518 COPIER COSTS:FIR 64.51 AR214453 001.013.000.513 COPIER COSTS:OPS/ADMIN 277.87 AR214454 001.013.015.515 COPIER COSTS:LEGAL 105.89 AR214455 001.040.043.558 COPIER COSTS:PERMIT CENTER 52.30 AR214456 001.040.041.543 COPIER COSTS:CPWIENGINEERING 456.78 AR214457 101.042.000.542 COPIER COSTS:MAINTENANCE SHOF 17.53 AR214458 001.076.000.576 COPIER COSTS:CENTERPLACE 132.56 Total: 1,237.97 55345 1212/2021 006729 JAKT FOUNDATION 2021#1 FINAL 105.000.000.557 2021 LODGING TAX GRANT REIMBURE 7,200.00 Total: 7,200.00 55346 12/2/2021 003238 KPFF CONSULTING ENGINEERS 392146R 314.000.311.595 PROJECT 311 PHASE 1 ANALYSIS 390.07 394269 403.000.308.589 PROJECT 398 CONSTRUCTION SERVII 1.212.95 Total: 1,603.02 55347 12/2/2021 004632 LEVEL 3 COMMUNICATIONS 250882731 001.090.000.518 TELECOM SERVICES 1,049.02 Total: 1,049.02 55348 12/2/2021 000132 MODERN ELECTRIC WATER CO 20354359 001.033.034.518 WHITE ELEPHANT ELECTRICNVATER t 85.30 Total: 85.30 55349 12/2/2021 000652 OFFICE DEPOT INC. 208423141001 001.076.305.575 OFFICE SUPPLIES:PARKS 116.85 209954475001 001.018.014.514 OFFICE SUPPLIES:FINANCE 186.35 209954475002 001.018.014.514 OFFICE SUPPLIES:FINANCE 18.45 209962414001 001.018.014.514 OFFICE SUPPLIES:FINANCE 17.30 Total: 338.95 55350 12/2/2021 008265 OSBORN CONSULTING INC 6550 403.000.327.595 SPRAGUEAVE STORMWATER IMPRO\ 15,878.22 Total: 15,878.22 55351 12/2/2021 000041 PROTHMAN COMPANY 2021-7614 001.013.000.513 CITY MANAGER SEARCH 6,500.00 Total: 6,500.00 55352 12/2/2021 000019 PURFECT LOGOS LLC 56125 001.040.043.558 NAME PLATES 174.24 Page: -.1\, vchlist Voucher List Page: 2 12102/2021 2:24:13PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 55352 1212/2021 000019 000019 PURFECT LOGOS LLC (Continued) Total: 174.24 55353 12/2/2021 008424 RAILPROS FIELD SERVICES INC CS3481320211027 309.000.328.534 CIP 0328:LOOKOUT PROTECTION 2,036.00 Total: 2,036.00 55354 12/2/2021 002520 RWC GROUP XA106020447:02 101.000.000.542 SNOW PLOW: FILTERS,ROD AXLE-(2 786.33 XA106020792:01 101.000.000.542 SNOW PLOW: FILTERS,ROD AXLE-(2 249.52 Total: 1,035.85 55355 12/2/2021 003264 SHI INTERNATIONAL CORP B14338264 001.090.000.518 AZURE AD PREM P1GCC SHRDSRV AL 2,301.11 B14341322 001.040.043.558 ADOBE ACROBAT STANDARD FOR LE\ 113.69 Total: 2,414.80 55356 1212/2021 000230 SPOKANE CO AUDITORS OFFICE OCTOBER 2021 001,040,043.558 RECORDING FEES 3,260.50 Total: 3,260.50 55357 12/2/2021 000404 SPOKANE VALLEY HERITAGE MUSEUM 2021#3 001,090,000.560 2021 SOC SERIECO DEV REIMBURSED 3,600.00 2021#4 001.090.000.560 2021 SOC SER/ECO DEV REIMBURSED 356.60 Total: 3,956.60 55358 1212/2021 000093 SPOKESMAN-REVIEW,THE 6737 101.000.000.542 ADVERTISING ACCT 102969 685.10 Total: 685.10 55359 12/2/2021 007107 STANTEC CONSULTING SVCS INC 1850646 001.040.043.558 PROFESSIONAL SERVICES:PAINTED 1 1,030,00 Total: 1,030.00 55360 12/2/2021 000065 STAPLES ADVANTAGE 3491440902 001.040.043.558 OFFICE SUPPLIES:PERMIT CTR 248.03 Total: 248.03 55361 12/2/2021 001875 STRATA INCORPORATED SP210340-IN 311.000.325.595 0325:LOCAL ACCESS STREETS 255.00 Total: 255.00 55362 12/2/2021 006940 STRIPE RITE INC M-21-5602 001.076.302.576 SIGNS FOR POOLS 214.53 Total: 214.53 55363 12/2/2021 007625 T LARIVIERE INC PAY APP 4 403.000.317.595 0317-APPLEWAY STORMWATER IMPR 553,555.95 Total: 553,555.95 Page: 1k • vchlist Voucher List Page: 3 12/02/2021 2:24:13PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 55864 1212/2021 000140 WALTS MAILING SERVICE LTD 82054 311.000.339.525 CP 0339:POSTAGE SERVICES 225.51. Wrong amount paid-kw T- 2°4.61 55365 12/2/2021 007867 WIDENER&ASSOCIATES 421 314.000.223.595 0223-ENVIRONMENTAL SERVICES 3,889.50 Total: 3,889.50 55366 12/2/2021 002497 WILBERT PRECAST INC 1108372 303.000.330.595 0330-WTSC 2021 SCHOOL ZONE BEA{ 1,154.51 1108375 303.000.330.595 CIP 0330:CREDIT FOR PALLETS RETU -64.86 1108391 303.000.330.595 0330-WTSC 2021 SCHOOL ZONE BEA{ 1,984.72 1108417 303.000.330.595 CIP 0330:CREDIT FOR RETURNED PAI -129.72 • Total: 2,944.65 55367 12/2/2021 001885 ZAYO GROUP LLC 2021110003578 001.090.000.518 INTERNET SERVICES 287.22 2021110005522 001.090.000.518 INTERNET SERVICES 626.70 2021110025710 001.090.000.518 INTERNET SERVICES 247.33 Total: 1,161.26 55368 12/2/2021 001163 ZIGGY'S 105651 101.043.000.542 SUPPLIES:BRIDGE-LAG SCREWS&C 603.51 107697 101.043.000.542 SUPPLIES:BRIDGE-FRAMING HAM 92.28 107698 101.043.000.542 SUPPLIES:BRIDGE-GRINDER&GRIN 77.59 Total: 773.38 55369 12/2/2021 007168 ZOOM VIDEO COMMUNICATIONS INC INV103829238 001.090.000.518 WEBINAR 500-1 MONTH 86.04 Total: 86.04 26 Vouchers for bank code: apbank Baak-tetalt 6,14,806.14 26 Vouchers In this report Total s-: 6-14r 4 $611,613.90 Page: --3, vchlist Voucher List Page: 1 12/03/2021 9:42:36AD/I Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 55370 12/3/2021 001606 BANNER BANK 5112 OCTOBER 2021 001.076.305.575 CENTERPLACE:MAINT.SUPPLIES 429.37 5112 OCTOBER 2021 001.076.305.575 CENTERPLACE:MAINT.SUPPLIES 68.07 5112 OCTOBER 2021 001.076.305.575 CENTERPLACE:SUPPLIES 9.74 5112 OCTOBER 2021 001.076.305.575 CENTERPLACE:MAINT.SUPPLIES 95.87 5112 OCTOBER 2021 001.076.305.575 CENTERPLACE:SUPPLIES 692.47 5112 OCTOBER 2021 001.076.305.575 PARKS:MAINT.SUPPLIES 182.95 5112 OCTOBER 2021 001.076.304.575 WEBINAR REGISTRATION 89.00 5112 OCTOBER 2021 001.076.305.575 6'FOLDING TABLES FOR CENTERPLAI 1,873.09 Total: 3,440.56 55371 12/3/2021 001606 BANNER BANK 5138 OCTOBER 2021 001.040.042.558 MARKETING:SUPPLIES 38.17 5138 OCTOBER 2021 001.040.042,558 REGISTRATION 35.00 5138 OCTOBER 2021 001.040.042.558 IT:SUPPLIES 75.13 5138 OCTOBER 2021 001.090.000.518 IT:SOFTWARE 858.13 5138 OCTOBER 2021 001.018.016.518 HR:RECRUITMENT 25.00 5138 OCTOBER 2021 001.016.016,521 PRECINCT:REPAIR&MAINT.SUPPLIE: 39.21 5138 OCTOBER 2021 001.016.016.521 PRECINCT:REPAIR&MAINT.SUPPLIE 41.29 5138 OCTOBER 2021 402.402.000.531 REGISTRATION 165.00 5138 OCTOBER 2021 402.402.000.531 REGISTRATION 220.00 5138 OCTOBER 2021 001.090.000.519 ASSET TAGS 625.73 5138 OCTOBER 2021 001.016.016.521 PRECINCT:REPAIR&MAINT.SUPPLIE: 127.38 5138 OCTOBER 2021 001.033.000.518 CITY HALL:MAINT.SUPPLIES 288.59 5138 OCTOBER 2021 001.016.000.521 2018 JAG ITEMS 1,481.53 5138 OCTOBER 2021 001.013.000.513 CITY MGR:BUSINESS LUNCH 30.49 5138 OCTOBER 2021 001.018.016.518 HR:WELLNESS PROGRAM 97.81 5138 OCTOBER 2021 001.090.000.518 AMAZON WEB SERVICES 24.30 5138 OCTOBER 2021 001.018.016.518 HR:RECRUITMENT 25.00 5138 OCTOBER 2021 001.040.042.558 REGISTRATION 40.00 Total: 4,237.76 55372 12/3/2021 001606 BANNER BANK 5153 OCTOBER 2021 001.040.041.543 CONFERENCE REGISTRATION 200.00 5153 OCTOBER 2021 001,040,042.558 ADS 18.92 5153 OCTOBER 2021 001.090.000.518 SOFTWARE MAINTENANCE 686.12 Page: '9r vchlist Voucher List Page: 2 12/03/2021 9:42:36AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount 55372 12/3/2021 001606 001606 BANNER BANK (Continued) Total: 905,04 55373 12/3/2021 001606 BANNER BANK 5161 OCTOBER 2021 001.016.016.521 PRECINCT:REPAIR&MAINT. 119.03 5161 OCTOBER 2021 001.040.043.558 REGISTRATION 30.00 5161 OCTOBER 2021 001.040.043.558 REGISTRATION 30.00 5161 OCTOBER 2021 001.040.043.558 REGISTRATION 30.00 5161 OCTOBER 2021 001.040.043.558 REGISTRATION 30.00 5161 OCTOBER 2021 001.143.70.00 MEMBERSHIP DUES 270.00 5161 OCTOBER 2021 001,040,043.558 REGISTRATION 27.00 5161 OCTOBER 2021 001.040.043.558 REGISTRATION 27.00 5161 OCTOBER 2021 001.040.043.558 REGISTRATION 57.00 5161 OCTOBER 2021 001.040.043.558 RENEWALS 105.00 5161 OCTOBER 2021 001.033.000.518 CITY HALL:REPAIR&MAINT.EQUIP. 324.29 5161 OCTOBER 2021 001.016.016.521 PRECINCT:REPAIR&MAINT.SUPPLIE; 99.02 5161 OCTOBER 2021 001.016.016.521 PRECINCT:INSTALLATION SUPPLIES 53.30 5161 OCTOBER 2021 001.033.000.518 RENTAL FENCING 163.50 5161 OCTOBER 2021 001,033,000.518 FENCE INSTALL SUPPLIES 501.99 5161 OCTOBER 2021 001.033.000.518 FENCE INSTALL SUPPLIES 53.87 5161 OCTOBER 2021 001.040.043.558 REGISTRATION 40.00 5161 OCTOBER 2021 001.143.70.00 MEMBERSHIP REGISTRATION 265.00 5161 OCTOBER 2021 001.033.000.518 DISPOSAL 11.33 5161 OCTOBER 2021 001.033.000.518 CITY HALL:REPAIR&MAINT.SUPPLE 53.15 5161 OCTOBER 2021 001.033.000,518 VEHICLE:REPAIR&MAINT.SUPPLIES 74.01 Total: 2,364.49 4 Vouchers for bank code: apbank Bank total: 10,947.85 4 Vouchers in this report Total vouchers: 10,947,85 Page: '2- it CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 14,2021 Department Director Approval: Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending November 30, 2021 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: BUDGET/FINANCIAL IMPACTS: Employees Council Total Gross: $ 343,252.84 $ 10,265.00 $ 353,517.84 Benefits: $ 196,992.95 $ 12,934.04 $ 209,926.99 Total payroll $ 540,245.79 $ 23,199.04 $ 563,444.83 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT MINUTES City of Spokane Valley City Council Study Session Meeting Tuesday,November 16,2021 Mayor Wick called the meeting to order at 6:00 p.m. The meeting was held in person in Council Chambers, and also remotely via Zoom meeting. Attendance: Councilmembers Staff Ben Wick,Mayor Mark Calhoun, City Manager Brandi Peetz,Deputy Mayor John Hohman,Deputy City Manager Pam Haley, Councilmember Cary Driskell, City Attorney Tim Hattenburg Councilmember Chelsie Taylor,Finance Director Rod Higgins, Councilmember Erik Lamb,Deputy City Attorney Linda Thompson, Councilmember Chaz Bates, Senior Planner Arne Woodard, Councilmember [via telephone] John Bottelli,Parks,Rec,Facilities Director Christine Bainbridge,City Clerk ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were physically present except Councilmember Woodard. As it was expected that Councilmember Woodard would be participating by zoom or phone,it was moved by Councilmember Higgins,seconded and unanimously agreed to temporarily excuse Councilmember Woodard. Mayor Wick asked for a moment of silence in recognition of the passing of Donna O'Leary,who frequented many Council meetings. APPROVAL OF AGENDA: It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the agenda. PROCLAMATIONS: Honoring Recipient of Girl Scout Gold Award;National Apprenticeship Week After Mayor Wick read the proclamation honoring Girl Scout Gold Award Recipient Kayla Priebe,it was accepted with thanks from Mr. Brian Newberry and from Kayla as well,who also spoke a little about her project to help raise awareness and understanding of the homeless situation. [Councilmember Woodard joined the meeting via phone.] Mayor Wick then read the Proclamation for National Apprenticeship Week,which was received with thanks by Mr. Tim Barnett, certified instructor who accepted the proclamation on behalf of over 8,000 members of the electrical union. ACTION ITEMS: 1.First Reading Ordinance 21-021 Amending SVMC 2.40.010 Oath of Office—Chris Bainbridge After City Clerk Bainbridge read the ordinance title,it was moved by Deputy Mayor Peetz and seconded to suspend the rules and approve Ordinance 21-021 as stated. City Clerk Bainbridge explained that this change does not change the actual oath, only eliminates the need to have the oath given before the mayor, as every other year,there is no mayor at the time the oath is given, and that there is no state law requiring the oath be given before the mayor. There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. Council Meeting Minutes,Study Session: 11-16-2021 Page 1 of 3 Approved by Council: DRAFT 2.Motion Consideration: Adopting 2022 State Legislative Agenda—Cary Driskell,John Hohman It was moved by Deputy Mayor Peetz and seconded that Council approve the 2022 State Legislative Agenda as presented. City Attorney Driskell stated that there have been no changes since Council last saw this. There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. NON-ACTION ITEMS: 3. Lodging Tax Advisory Committee (LTAC)Recommendations to Council—Chelsie Taylor Finance Director Taylor gave the history and background of discussions held so far for the 2022 LTAC awards; she gave a brief background of the committee and some past actions, mentioned the October 13, 2021 LTAC meeting which resulted in two motions —one for allocation to the applicants, and the second to fund the new Expo Center at the Fairgrounds, which is the City's project; said the first motion, which did not include the City's project, passed unanimously, and the second motion which was for the City's project, passed four to one, with Mr. Repetti in opposition, to recommending $3.5 to the Expo Building. Director Taylor said this issue will come to Council in December as two separate motions. There were no objections from Council in moving this forward as stated. 4. 2022 Comp Plan Docket—Chaz Bates Senior Planner Bates briefly explained the comp plan docket process,went over the suggested comp plan amendments, and noted this issue is scheduled to come before Council next week as a motion. There were no objections from Council in moving this forward as stated. 5.Yellowstone Pipe Line Franchise Update —Cary Driskell City Attorney Driskell explained the history of the 50-year franchise Spokane County entered into with Yellowstone Pipe Line Company, which expired in 2007, and that the parties have been negotiating for a replacement franchise even prior to its expiration. He also noted the matter of liability insurance and that the $5 million at the time of the original franchise would likely be insufficient to handle any catastrophic event now. He indicated that the parties reached agreement and that we would like to get this finalized so the terms are in place, including the significantly increased insurance coverage, in the event of a disaster. He noted this franchise is for 25 years,includes$100 million in liability coverage,and requires a one-time franchise fee of$5,000,which is reflective of the large amount of time staff has worked on this issue. There was Council consensus to move forward with this franchise ordinance. 6. Salary Commission— Cary Driskell City Attorney Driskell gave some background on the previous Salary Commission which was formed to consider and review Council's salary, and that during the last Commission meetings, which ended three years ago, there was a suggestion to have council's salary reviewed every three years. Council agreed to have Mr. Driskell start the process to have a commission formed. 7.Advance Agenda—Mayor Wick There were no changes to the Advance Agenda. 8. Council Comments—Mayor Wick Deputy City Mayor Peetz reported that she attended her first Spokane Regional Law and Justice Council meeting last week where they chose a chair and vice chair, and talked about priorities and suggested she and Councilmember Haley and City Attorney Driskell could work together to come up with some priorities, and Mr. Driskell said they will work to come up with a short list to bring back to get Council consensus. Council concurred. Mayor Wick also reminded everyone about the scholarship opportunities for high school seniors and said if anyone would like to be part of the review process,to please let him know. Council Meeting Minutes,Study Session: 11-16-2021 Page 2 of 3 Approved by Council: DRAFT 9. City Manager Comments—Mark Calhoun Mr. Calhoun mentioned that the Greater Spokane Valley Rotary Club will hold a celebration of lights in front of City Hall this December 2, beginning at 5:30; and that the celebration will include among other things, a band and the lighting of the Christmas tree, and he extended many thanks to the Rotary Club and others for putting on this event. 10. Executive Session: Litigation [RCW 42.30.110(1)(i)]; and Evaluate the Qualifications of an Applicant for Public Employment [RCW 42.30.110(1)(g)] It was moved by Deputy Mayor Peetz and seconded that Council adjourn into executive session for approximately one hour to discuss litigation, and also to evaluate the qualifications of an applicant for public employment; and that no action will be taken upon return to open session. Council adjourned into executive session at 6:48 p.m. At 7:38 p.m. City Attorney Driskell returned to the Council Chambers and announced the extension of the executive session to 8:15 p.m. At 8:05 p.m.Mayor Wick declared Council out of executive session, at which time it was moved, seconded and unanimously agreed to adjourn. ATTEST: Ben Wick,Mayor Christine Bainbridge, City Clerk Council Meeting Minutes,Study Session: 11-16-2021 Page 3 of 3 Approved by Council: Draft MINUTES City of Spokane Valley City Council Regular Formal Meeting Tuesday,November 23,2021 Mayor Wick called the meeting to order at 6:00 p.m. The meeting was held in City Hall with Council,staff and some members of the public participating in person; and some members of the public participating remotely via Zoom meeting. Attendance: Councilmembers Staff Ben Wick,Mayor Mark Calhoun, City Manager Brandi Peetz, Deputy Mayor John Hohman,Deputy City Manager Pam Haley,Councilmember Cary Driskell,City Attorney Rod Higgins, Councilmember Erik Lamb, Sr. Deputy City Attorney Linda Thompson, Councilmember Chelsie Taylor,Finance Director Arne Woodard, Councilmember John Bottelli,Parks,Rec&Facilities Director Bill Helbig,City Engineer Absent: Dave Ellis,Police Chief Tim Hattenburg, Councilmember Mike Basinger,Economic Dev.Manager Chaz Bates, Senior Planner Carrie Koudelka,Deputy City Clerk INVOCATION: Pastor Darrell Cole of Living Hope Community Church gave the invocation in the absence of Pastor Mike Munoz of Genesis Church. PLEDGE OF ALLEGIANCE: Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL: Deputy City Clerk Koudelka called the roll; all Councilmembers were present except Councilmember Hattenburg.It was moved by Councilmember Woodard, seconded and unanimously agreed to excuse Councilmember Hattenburg. APPROVAL OF AGENDA: It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: COMMITTEE,BOARD,LIAISON SUMMARY REPORTS Councilmember Thompson said she attended the SRTC board of director's meeting where they discussed priorities and projects, the budget and the public participation plan; she attended the National League of Cities City Summit and she reported that the Reimagining Public Safety committee published their report and recommendations and she will provide that to Council, and they also discussed child care issues and legislation that supports youth. Councilmember Higgins said that he attended the Spokane County Wastewater Treatment meeting and the GSI economic forecast meeting, and he commented that at the GSI meeting the economy was likened to a child on a sugar high. Councilmember Haley said she attended the STA board meeting and they discussed fares and discounted rates for people 60 years of age and older,veterans,youth and students. Councilmember Woodard said he attended the Wastewater Advisory committee meeting and he said the rate "increase"was actually decreased by$0.64 cents. Deputy Mayor Peetz said she attended the Auditor's exit conference,the GSI Economic Forecast meeting, the Valley Chamber of Commerce annual meeting, Visit Spokane board of director's meeting, the TPA meeting and the Spokane Valley Chamber homelessness meeting. Council Meeting Minutes,Formal: 11-23-2021 Page 1 of 3 Approved by Council: Draft MAYOR'S REPORT Mayor Wick said he attended the SRTC meeting and reported that they met their fund obligations on time so the region got an additional$4 million;and he said he will attend the upcoming Spokane Regional Health District board meeting;he said he attended the Freight Mobility Strategic Investment board meeting where they discussed a change in policy to allow pre-construction money allocations for projects. PROCLAMATION GENERAL PUBLIC COMMENT OPPORTUNITY 111:Deputy City Clerk Koudelka informed Council of the written public comment submitted by Michelle Elder, Spokane Valley, asking that Council consider amending the Municipal Code to allow goat keeping in residential neighborhoods; and that a copy of her comment was provided to each Councilmember at the dais.There were no other general public comments. NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a.Approval of Claim Vouchers on November 23,2021,Request for Council Action Form: $3,114,927.79 b.Approval of Payroll for Pay Period Ending November 15,2021: $300,582.92 c.Approval of Council Meeting Minutes of November 9,2021,Formal Format It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the Consent Agenda. 2.First Reading Ordinance 21-022,Yellowstone Pipe Line Franchise—Cary Driskell It was moved by Councilmember Woodard and seconded to suspend the rules and approve Ordinance 21- 022 granting a franchise to Yellowstone Pipe Line Co for a petroleum products pipeline. Deputy City Clerk Koudelka then read the ordinance title and Councilmember Woodard repeated his motion as stated above. City Attorney Driskell said this is a renewal of the franchise that has been in operation since 1957 and consists of a full range of petroleum products.He said the City charged a franchise fee of$5,000 due to the large amount of time and work by staff to put the agreement together.Mr.Driskell said he wasn't expecting Council to suspend the rules although Council can do so, but there is a certain amount of time required before it can be introduced and adopted,which requirement has been met,so Council can suspend the rules but there is no hurry on this ordinance. There were no public comments. Vote by acclamation:In Favor: Unanimous. Opposed:None. Motion passed. 3.Motion Consideration: 2022 Comprehensive Plan Docket—Chaz Bates It was moved by Deputy Mayor Peetz and seconded to approve the 2022 Comprehensive Plan Amendment Docket. Senior Planner Bates said there are four proposed amendments on the 2022 docket, one privately initiated amendment and three city-initiated amendments, detailed in the packet materials, and he briefly outlined each during his slide presentation.There were no public comments. Vote by acclamation:In Favor: Unanimous. Opposed:None. Motion passed. GENERAL PUBLIC COMMENT OPPORTUNITY 121: Mayor Wick invited public comments. Barb Howard, Spokane Valley, said the Current publication owned by Mayor Wick should be removed from the City Hall foyer. ADMINISTRATIVE REPORTS: 4. Sullivan&Wellesley Intersection Project—Bill Helbig City Engineer Helbig outlined the project at the Sullivan and Wellesley intersection and said we opened the bids last Friday that were received from five bidders; the bids were below our engineer's estimate but WSDOT determined that the lowest responsive bid did not meet the criteria and so they are looking at the second lowest bidder,NA Degerstrom, and Mr. Helbig said he anticipates WSDOT will award the project next week if everything goes well. Council Meeting Minutes,Formal: 11-23-2021 Page 2 of 3 Approved by Council: Draft 5. Spokane Valley Police Department Update—Chief Ellis Chief Ellis provided an update on various topics within the Spokane Valley Police Department including the Halloween Trunk or Treat event,officer recruitment efforts and results,fingerprinting,crime statistics, major crimes detectives and acquisition of equipment. 6.Advance Agenda—Mayor Wick There were no additions or changes. INFORMATION ONLY: The Department Reports were not reported on or discussed. CITY MANAGER COMMENTS City Manager Calhoun reminded Council of the Christmas Tree Lighting event at City Hall on December 2nd at 5:30 pm. It was moved by Councilmember Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 6:57 p.m. ATTEST: Ben Wick,Mayor Christine Bainbridge,City Clerk Council Meeting Minutes,Formal: 11-23-2021 Page 3 of 3 Approved by Council: Draft MINUTES City of Spokane Valley City Council Regular Meeting, Study Session Tuesday,November 30,2021 Mayor Wick called the meeting to order at 6:00 p.m. Attendance: Councilmembers: Staff: Ben Wick,Mayor Mark Calhoun City Manager Brandi Peetz,Deputy Mayor Cary Driskell,City Attorney Pam Haley, Councilmember Erik Lamb, Sr. Deputy City Attorney Tim Hattenburg,Councilmember John Whitehead,Human Resources Manager Rod Higgins, Councilmember Christine Bainbridge, City Clerk Linda Thompson, Councilmember Arne Woodard,Councilmember ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. 1. EXECUTIVE SESSION [RCW 42.30.110(1)(g]: Evaluate Qualifications of an Applicant for Public Employment It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to adjourn into executive session for approximately fifteen minutes to evaluate the qualifications of an applicant for public employment, and that action is anticipated thereafter upon return to open session. Council adjourned into Executive Session at 6:02 p.m. At 6:15 p.m.Mayor Wick declared Council out of executive session. It was moved by Deputy Mayor Peetz and seconded that Council appoint Deputy City Manager John Hohman as interim City Manager beginning January 1, 2022 and lasting until such time as a long-term City Manager is appointed, including full execution of an employment contract between that person and the City, and authorize Mayor Wick, Councilmember Peetz and Councilmember Haley to begin negotiations with John Hohman on an employment contract for the interim City Manager position, which would need to subsequently be approved by the full Council. There was no discussion and no public comments. Vote by acclamation and show of hands: In Favor: Councilmembers Thompson, Higgins, Haley, Hattenburg, and Woodard. Opposed: Mayor Wick and Deputy Mayor Peetz. Motion passed. It was then moved by Councilmember Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 6:16 p.m. Ben Wick,Mayor ATTEST: Christine Bainbridge, City Clerk Council Minutes:11-30-2021 Page 1 of 1 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 14, 2021 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration - Art Sculpture Donation Acceptance GOVERNING LEGISLATION: Chapter 3.34 SVMC, Acceptance of Donations and Gifts; chapter 3.46 SVMC Non-architectural and Engineering Services PREVIOUS COUNCIL ACTION TAKEN: Various administrative reports in the past concerning the donation of art sculptures to the City from various donors BACKGROUND: The Wolff Company has a long history of developing, owning, and operating many commercial and multifamily developments in the City of Spokane Valley, including the Riverhouse II multifamily project that was constructed along the Spokane River north of Mission Avenue in 2014. Also at this time, the Wolff Company and the City cooperatively constructed the Old Mission Trailhead project to improve the parking and access areas for this important connection to the Centennial Trail. A new cul-de-sac at the terminus of Mission Avenue was installed as part of these improvements. The Wolff Company recently commissioned a sculpture to be donated to the City called Dragonflies. The sculpture is currently being created by artists Bill and Karma Simmons. The sculpture will be installed in the middle of the cul-de-sac once completed which is projected to be in the spring of 2022. The sculpture will greatly enhance the Trailhead and add to the City's collection of public art displays. The Simmonses have several other sculptures which have been installed in and around Spokane County. "Opening Act" which is a celebration of the performing arts is installed in the lobby of the First Interstate Center for the Performing Arts. "Pool Day" which depicts a mother with her children spending the day at the pool is installed at Comstock Park. "Tapestry" is a history of Spokane that weaves along the river and is installed outside of the Spokane Convention Center. The "Owl" is located at the Spokane Convention Center. They have also completed public art for the City of Sandpoint and the City of Coeur d'Alene. City staff will present a rendering of the sculpture and provide Councilmembers the opportunity to formally accept the artwork. OPTIONS: Accept the Dragonflies sculpture or provide other direction to City staff. RECOMMENDED ACTION OR MOTION: Move to accept the Dragonflies sculpture donated by the Wolff Company. BUDGET/FINANCIAL IMPACTS: Consistent with other donated sculptures, the City will provide a suitable base for the artwork. Staff is currently discussing the requirements with the artist and Rock Placing Company. The estimated cost for the base is $3,000. Funds will be available in the City Manager's 2022 Contingency Budget. STAFF CONTACT: John Hohman, Deputy City Manager ATTACHMENTS: (1)Rendering of the Dragonflies; (2) Estimate of financial value; (3) Acknowledgment of Donation to City LLoyd Simmons Design Estimate DBA 2Simmons PO Box 31465 Date Estimate Spokane Wa 8/30/2021 Dragonfles 99223 Name/Address Fritz Wolff 5820 S Helena Spokane WA 99223 Project Description Qty Cost Total Fabricate CoreTen Dragonflies based on 205 70,00 14,350.00T the drawings. Wing spread approximately 10 feet Install on owner supplied boulder or 10 70.00 700.00T concrete footing CoreTen Steel 6,160.00 6,160.00T Plasma cut CoreTen wings and CorTen 650,00 650.00T pieces Mild Steel material for Cattails 660.00 660.00T Armature and leg material 520.00 520.00T. Shop supplies 480.00 480.00T Subtotal $23,520.00 Sales Tax (8.9%) S2,093.28 Total $25,613.28 Acknowledgement of Donation to City This serves as a written acknowledgment of the City of Spokane Valley's acceptance of a gift or donation provided by to the City. No goods or services were provided by the City in return for the donation. Date: 00U612-1 ,2o2I Name:of Donor: En 0 ' The-- iNIV r LLG . CRoit1('no iG ArrmoitS dro e C.r►rnpa�y Donor Address: W ' 17 ft sprek514 4 0 , �pDM kke qq Amount of Monetary Donation: 0 Description��LL of Nonmonetary Donation (do not include value): Rdl11 art 501pifure of L drapvl h;cc per omit ot4 A 1av Y 0 ck< . Ste Qy c,tS drawIh Auck.cd : Titart avc be cx locA1 rt, F L"ow arhSN 414 KArrwsa Sownrvvm5 See ww ul . 2 Sim. mayo. . tem. City of Spokane Valley CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 14, 2021 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Lodging Tax Awards for 2022 GOVERNING LEGISLATION: State Law RCW 82.08 and 67.28; Spokane Valley Municipal Code 3.20 PREVIOUS COUNCIL ACTION TAKEN: Thus far in 2021 for the 2022 awards, the Council has had discussions pertaining to lodging tax on three previous occasions: • July 20, 2021 where we discussed: o Lodging tax in general —what it is and how it may be expended. o The LTAC —what it is and its role in the process. o The Council's role in the process. o Council goals and priorities for the LTAC. • August 10, 2021 where Council discussed and reached consensus on the goals and priorities that should be included in the lodging tax grant application and also communicated to the LTAC. Council also unanimously approved a motion to authorize staff to submit an application to the LTAC for a new building at the Spokane Fair & Expo Center using amounts in the Hotel/Motel Tax-Tourism Facilities Fund 104. • November 16, 2021 where Council heard an administrative report on the LTAC recommended lodging tax grant allocations. BACKGROUND: Pursuant to SVMC 3.20.010, the City has imposed and levied a total tax of 3.3% on the furnishing of lodging that occurs in Spokane Valley. The total tax consists of two portions and each portion may be used for different purposes. "2% Portion"(Fund# 105): The amounts from the first 2% are referred to as the "2% Portion" and may be used for any and all of the purposes allowed by State law: (1) tourism marketing, (2) marking and operations of special events and festivals, (3) operations and capital expenditures of tourism-related facilities owned or operated by a municipality or public facility district, and (4) operations, but not capital expenditures, of tourism-related facilities owned or operated by non-profit organizations. Historically, all awards have come from the 2% portion. "1.3% Portion" (Fund # 104): The amounts from the additional 1.3% are referred to as the "1.3% Portion" and have specifically been limited by City Council to be used "solely for capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism-related facilities, which facilities generate overnight guests at lodging facilities...." See SVMC 3.20.020(B). The organizations to which the tax proceeds are distributed are ultimately determined by the City Council which receives a recommendation from the Lodging Tax Advisory Committee (LTAC). The LTAC is comprised of five members who are appointed by the City Council. The LTAC membership must include: • At least two representatives of businesses that are required to collect the tax, • At least two people who are involved in activities that are authorized to be funded by the tax, and 1 • One elected city official who serves as chairperson of the LTAC. The LTAC makes its recommendations based upon a combination of written application materials and a presentation that is made to them by each applicant. On October 13, 2021, the LTAC met to consider application materials and presentations from applicants seeking a portion of the $571,000 appropriated in the City's 2022 Budget for the 2% portion of lodging taxes in Fund #105, and for amounts from the 1.3% portion of taxes in Fund #104.This is the first year that the City has received applications for both the 2% and 1.3% lodging taxes. The total of all requests in the applications received for 2022 awards from the 2% tax is $775,000. Presentations for these funds were made by the HUB Sports Center, JAKT for Brews, Beats & Eats, JAKT for a new Craft Beer Event, JAKT for Crave NW, JAKT for the farmer's market, JAKT for a Spokane Valley Events funding pool, Northwest Winterfest, Spokane County Fair and Expo Center, Spokane Valley Heritage Museum, Spokane Valley Summer Theatre, Valleyfest, and Valleyfest Cycle Celebration. One application was received from the City of Spokane Valley for the 1.3% tax for a new Expo Building at the Spokane County Fair and Expo Center.The request was for the entire fund balance of $2,986,573 as of December 30, 2020, plus all future revenues and allocations to Fund #104 until the project was completely funded. Council authorized staff to submit this application to the LTAC at the August 10, 2021 Council meeting. The City also made a presentation to the LTAC for this project. Following applicant presentations, the LTAC discussed both the merits of making particular awards to various applicants and how they felt revenues should be allocated. Ultimately, the LTAC recommended the following awards be advanced to the City Council for consideration: 2 Amount Amounts Applicant Requested Recommended Applicants for 2% Tax: 1) HUB Sports Center 55,000 55,000 2) JAKT-Brews,Beats &Eats 15,000 6,500 3) JAKT-Craft Beer 15,000 6,000 4) JAKT-Crave! 50,000 30,000 5) JAKT-Farmer's Market 25,000 17,000 6) JAKT-Spokane Valley Events 400,000 0 7) Northwest Winterfest 45,000 45,000 8) Spokane Co Fair and Expo Center 75,000 64,000 9) Spokane Valley Heritage Museum 40,000 27,000 10) Spokane Valley Summer Theatre 20,000 20,000 11) Valleyfest 30,000 24,000 12) Valleyfest Cycle Celebration 5,000 3,500 Transfer to Fund#104 (1.3%tax) 273,000 775,000 571,000 Total Available for Awards in 2022 from 2% Tax 571,000 Applicants for 1.3% Tax: 1) City of Spokane Valley 2,986,573 4,948,533 273,000 1-- Total Available for Awards in 2022 from 1.3% Tax 5,221,533 Amount recommended 3,500,000 Fund#104 (1.3% Tax) balance remaining 1,721,533 These recommendations were made in two motions. The first motion included the awards from the 2% lodging tax from Fund #105 as noted above. As part of the first motion, the LTAC also recommended transferring $273,000 from Fund #105 to Fund #104. The first motion passed unanimously. The second motion was regarding funding for the new Expo Center at the Fairgrounds as a capital project from the 1.3% lodging tax in Fund #104. There was significant discussion by the LTAC regarding this project. Committee member Repetti stated that he would have preferred to have funding for improvements to Plantes Ferry or other sports venues. There was also opposition to committing future revenues to this project in order to fully fund the project as was requested in the application, and there was a preference to provide a flat funding level for partial project funding. Ultimately, a motion passed with one committee member (Mr. Repetti) opposing to recommend allocating $3,500,000 to the Expo Building as presented by staff, not to preclude the LTAC from re-addressing further needs at the October 2022 meeting. At times some organizations apply for funding through both the Outside Agency and the Lodging Tax award processes. The HUB, JAKT, Northwest Winterfest, the Spokane Valley Heritage Museum, the Spokane Valley Summer Theatre, and Valleyfest all applied for Lodging Tax Funding for 2022, as well as for 2022 Outside Agency funding, and were awarded $5,000, 3 $12,051, $4,571, $11,622, $7,643, and $17,214, respectively, in Outside Agency funding at the October 26, 2021 Council meeting. On November 16, 2021, staff provided an administrative report to City Council on the LTAC's recommended allocations. As occurred at the LTAC meeting, staff recommends City Council consider the allocation in two separate motions — one for use of money in Fund #104 and one for use of money in Fund #105. This allows independent discussion on the use of funds from the two sources. Notably, the recommended motion for the use of funds is for use of the funds for the project at such time as the project moves forward and is not limited to use in 2022. OPTIONS: The options for City Council action have been viewed as primarily being limited to either (1) approving some or all of the listed recipients and amounts recommended by the LTAC or (2) not approving any recipients and having the LTAC revise its recommendation for further City Council action. However, under RCW 67.28.1817, a municipality may propose "a change in the use of revenue received under [RCW 67.28]," but must submit the proposal to the LTAC for review and comment. Then, the LTAC must be given at least 45 days to review and provide comments prior to final action by the municipality. This allows the City Council to conduct its own review of the materials submitted, including the minutes and recommended amounts by the LTAC, to come up with its own proposed distribution of the revenue for any of the applicants, which may be the same or different from the LTAC recommendation. If it is different, the City must give the LTAC 45 days to review and provide comments on the proposed revised distribution before taking final action. RECOMMENDED ACTION OR MOTION: Motion #1: I move to make the following allocation of Lodging Tax funds for calendar year 2022 from Fund#105 from the 2% tax: HUB Sports Center— up to $55,000 JAKT— Brews, Beats & Eats— up to $6,500 JAKT— Craft Beer— up to $6,000 JAKT— Cra vet— up to $30,000 JAKT—Farmers Market— up to $17,000 JAKT— Spokane Valley Events— 0 Northwest Winterfest— up to $45,000 Spokane County Fair&Expo— up to $64,000 Spokane Valley Heritage Museum— up to $27,000 Spokane Valley Summer Theatre— up to $20,000 Valleyfest— up to $24,000 Valleyfest Cycle Celebration— up to $3,500 And a transfer of the remainder of actual lodging tax collections in the amount of$273,000 to be moved into the 1.3% Lodging Tax Fund#104. Motion #2: I move to allocate $3,500,000 of Lodging Tax funds from Fund #104 from the 1.3% tax, to the design, construction, and other associated costs of the City of Spokane Valley Fairgrounds Expo Center Project as presented in its 2021 lodging tax application. BUDGET/FINANCIAL IMPACTS: The 2022 Budget includes total revenues of $1,000,000 in lodging taxes, including $600,000 from Fund #105 from the 2% tax and $400,000 in Fund #104 from the 1.3% tax. Total expenditures are budgeted at$601,000 in Fund #105, including $30,000 to offset advertising at CenterPlace and up to $571,000 to be allocated through this award process. The $571,000 includes the $298,000 available for recommended awards by the LTAC 4 as well as $273,000 the LTAC recommended for the Council to transfer into Fund #104. The fund balance at the conclusion of 2022 is expected to be $165,016 in Fund #105, which should be adequate to cover cash flow needs, and $4,948,573 in Fund #104. STAFF CONTACT: Erik Lamb, Deputy City Attorney; Chelsie Taylor, Finance Director; Sarah Farr, Accountant/Budget Analyst ATTACHMENTS: • Minutes of October 13, 2021, Lodging Tax Advisory Committee meeting. • Chart reflecting a history of hotel/motel tax receipts from January 2012 through August 2021. • Fund #105 — Hotel/Motel Tax — history of revenues and expenditures — 2017 through 2020 Actuals and 2021 and 2022 Budgets. • Fund #104 — Hotel/Motel Tax — history of revenues and expenditures — 2017 through 2020 Actuals and 2021 and 2022 Budgets. • Lodging Tax Application and Award History for the years 2003 through 2021. • Separately distributed binder titled "Lodging Tax 2022" that was also utilized by the Lodging Tax Advisory Committee at their October 13, 2021 meeting. 5 MINUTES LODGING TAX ADVISORY COMMITTEE MEETING October 13, 2021 8:00 a.m. Spokane Valley City Hall Council Chambers 10210 East Sprague Avenue Attendance: Lodging Tax Advisory Committee Members: Staff: Chair:Mayor Ben Wick Chelsie Taylor,Finance Director Gregory Repetti, The HUB Erik Lamb, Deputy City Attorney Wayne Brokaw, Spokane County Fair Board Sarah Farr, Financial Specialist Grant Guinn, Tru by Hilton Christine Bainbridge, City Clerk Amanda Alcamo, Oxford Suites Chair Mayor Wick called the meeting to order at 8:00 a.m.and welcomed everyone,after which there were self-introductions. Deputy City Attorney Lamb introduced himself, and explained that as appointed officials, members of this committee are subject to laws such as those dealing with open government; and he went through his Open Public Government, PowerPoint training for Committee members, explaining the various portions of the Public Records Act, and the Open Public Meetings Act. Finance Director Taylor explained that there are two different funds connected with lodging tax, one is the 2%typically granted, with the other fund to be used for capital projects; and said if there are no objections, that will be a separate discussion afterwards.There were no objections. Finance Director Taylor then gave an overview of the contents of the notebook, adding that the 13th application is one submitted by the City of Spokane Valley,which seeks funds from the capital projects fund. Presentations were made in the following order: 1. HUB Sports Center—Mr. Phil Champlin The HUB seeks$55,000 for recruiting events to the facility.There was some discussion about how lodging nights are calculated and that it is difficult to get the number of room nights from the hotels. [At 8:58 a.m. Mr. Repetti excused himself from the room.] 2-6 JAKT Mr.Tom Stebbins and Ms. Katie Lee JAKT seeks (2) $15,000 for Brews, Beats & Eats; (3) $15,000 for the Craft Beer Festival; (4) $50,000 for Crave!; (5)$25,000 for Farmers Market;and(6) $400,000 for Spokane Valley Events. After giving a brief history of his company,Mr. Stebbins noted that the $400,000 for Spokane Valley Events would be a type of shark tank for events as he'll work with event producers; said the idea is to have an event at CenterPlace every weekend, which will give some continuity and keep people in Spokane Valley; said this would be a type of giant fund for all events to work from. Regarding farmers market, they said the idea is to have a Tuesday evening event in addition to the Friday event. Again the topic about the difficulty of how to calculate room nights was broached. 7.Northwest Winterfest Ms. Sam Song The applicants seek $45,000 to assist with this event, to include operation and marketing. Mr. Song explained that this year will be a full-scale event; said he is asking less than the previous year,with the goal to eventually have this event self-sustainable; said parking is a challenge which is why they have changed the location to the fairgrounds. [Mr. Repetti returned to the meeting at 9:40 a.m.] 8. Spokane County Fair and Expo Center—Ms. Erin Gurtel and Ms. Rachelle Buchanan. The applicants seek $75,000 to market and advertise the Fair and interim events to an audience in and beyond the Spokane area. After showing their brief video, the applicants explained that the fair is an LTAC Minutes October 13,2021 Page 1 of 4 important occasion and the goal is to come back full speed next year; said that many vendors come from out of town so they stay at area properties. Mr. Guinn said that he will ask that the topic of how hoteliers can accurately count room nights, be included as discussion on a future TPA meeting. Mayor Wick called for a recess at 10:05 a.m. The meeting reconvened at 10:11 a.m. 9. Spokane Valley Heritage Museum—Ms. Jayne Singleton The applicants seek$40,000 to assist in their tourism promotion and marketing efforts to include the 2020 rack card, and for the Smithsonian exhibit. 10. Spokane Valley Summer Theatre—Dr. Mamie Rorholm The applicants are seeking$20,000 to increase television advertising to various regions. Dr. Rorhohn said this is not a community theatre, but a professional theater; said they normally have their performances in Central Valley High School which is difficult now as school is back in session;said they have doubled their budget in their six years of existence with 2019 as their most successful season; said their goal is to have the Best of Broadway caliber but to do it here and keep the revenue here; that they hope to start television marketing and might do billboards as well. 11. Valleyfest—Ms. Peggy Doering Valleyfest seeks $30,000 to assist with marketing materials for the festival. Ms. Doering went over some of the history of Valleyfest's 32 years; mentioned increases in costs to produce the event and that basic wages will increase in 2022; she spoke of the impact on tourism as people who visit Valleyfest typically do other local spending. In response to questions about room night numbers,Ms. Doering explained about the 2019 figures based on those from Gonzaga's School of Business. 12. Valleyfest—Cycle Celebration—Ms. Peggy Doering Cycle Celebration seeks$5,000 to assist in the marketing of this event. Ms. Doering said that the event was cancelled about two weeks prior to the 2020 event;that they were preparing for and excited about the 2021 event and had local bike shops help in advertising. 13. City of Spokane Valley—Capital Construction For the City's project of a new Fairgrounds Expo Center, the City is requesting approximately $3 million from Fund 104 reserves plus all future revenue collections in and allocations to that fund until the project is completed; with an estimated total project budget of$10 million. Mr. Basinger noted the City's match includes $1 million from City reserves, and $750,000 in state funding. Mr. Basinger went through his PowerPoint explaining about the opportunity for future expansion of the Spokane County Expo Center; mentioned the analysis of retail sales that was previously conducted;explained about other possible projects and that City Council determined that the Expo Expansion project could move forward relatively quickly, and would have a high return on investments since the County would not only provide the Iand, but would maintain and operate the facility as well.He explained that the project would construct a 30,000 square foot new structure which would be connected to the existing exposition building, at a cost of approximately$10 million.His slides showed an external and an internal site analysis;and among other amenities,a restaurant space of about 4,000 square feet,which would be a stand-alone facility operating year round; he noted the restaurant would provide a place for people to go before and/or after a baseball game as well as after other Fairground events. Mr. Basinger stated that there is approximately $3 miIlion in that fund balance, and that the idea is to earmark all future allocations in that fund until the facility is paid; he noted the City is also pursuing other funding opportunities, but the intent is to quickly fund the facility; he said the City has set aside$1 million in the 2022 budget to begin the design process and will move forward once necessary funds are secured. LTAC Minutes October 13,2021 Page 2 of 4 Mr.Repetti stated his objection to depleting the fund;and mentioned the depreciating value of the building over thirty years. Mr. Hohman said there are a variety of potential projects, and focusing on this project doesn't mean there will never be a decision to work on anything else; he said this project rose to the top and according to the economic studies,will actually make money.He noted other things are progressing at different speeds and we are not walking away from other projects, but would like to tackle this first then maybe look at some others. He also stated that staff is looking for any type of additional revenues and will be having more discussions with Council depending on how grant opportunities work out;he also noted we don't want to tie up these projects in bonds.Finance Director Taylor stated that staff put forward the request in the application,but the Committee may make different allocation recommendations,or could even decide on a flat amount without commitment of any future funds,or for a period years;she also noted that in order to use capital funds,the facility must be owned by a municipality or a Public Facilities District. Mr. Repetti asked if we would be competing with ourselves since we have CenterPlace as an event facility.Mr.Hohman replied that there are many events conducted at the fairgrounds, and that he does not see it as competing against ourselves. There was also discussion about the viability of a stand-alone restaurant in an area with fast food. Mr. Basinger said again according to the studies, there is a strong demand for such a restaurant; and having the co-location of a baseball field makes him confident the restaurant would be well used. Mr. Hohman said studies show it will generate enough money to sustain itself; at least break even or better for Spokane County; and Mr. Basinger reminded the committee that the County will handle the operation and maintenance so for us, this is a great investment. When asked her opinion, Ms. Erin Gurtel of the Fairgrounds said they haven't always been able to accommodate all existing events; said she has been with the Fair& Expo Center for seventeen years,and there is definitely a need for this type of structure. Lodging Tax Advisory Committee members develop funding recommendations Director Taylor said she will give members a few minutes to complete their individual recommendations, and once complete, to please hand them back to her. Mayor Wick called for a recess at 11:55 a.m., and convened the meeting at 12:07 p.m. Lodging Tax Advisory Committee member discussion and award recommendation Members gave their recommendations to Ms. Taylor who entered them on the spreadsheet; she said the final product will be a formal LTAC motion that states specifically how much money should be awarded to each applicant.After entering all figures, Ms.Taylor also entered the average amount for each applicant. It was moved by Mr. Repetti, seconded and unanimously agreed to accept the amounts on the spreadsheets. The amounts are as follows: 1. HUB $55,000 2. JAKT Brews,Beats & Eats $6,500 3. JAKT—Craft Beer $6,000 4. JAKT Crave! $30,000 5. JAKT Farmer's Market $17,000 6. JAKT Spokane Valley Events 0 7.Northwest Winterfest $45,000 8. Spokane Co.Fair&Expo $64,000 9. SV Heritage Museum $27,000 10. SV Summer Theatre $20,000 11. Valleyfest $24,000 12.Valleyfest Cycle Celebrate $3,500 $298,000 Transfer to Fund#104 (1.3%tax) $273,000 $571,000 Discussion moved to the capital projects fund. Finance Director Taylor said the projection for Fund 104 is about$4.5 million depending on the economy. Mayor Wick commented that the City has put$1.7 million toward the project, and that he too doesn't want to use bond revenues; said he is also not sure he wants to LTAC Minutes October 13,2021 Page 3 of 4 obligate future dollars; that he was surprised that the State's contribution was only $750,000; and that supporting the project with our funds could make for a stronger ARPA grant application; he also noted Council wanted to focus on just this project before starting another project.Mayor Wick stated that several businesses have indicated it would be nice to have a restaurant and/or a meeting place in that area; and it was mentioned that the expansion of the North/South corridor will bring more traffic to that area. Mr. Repetti said there will be a loss in the restaurant in the short time as the area struggles from transferring from light industrial into something more than a ball park; and that he still has a problem in committing all future funds; said further work needs to be done to figure out how to fund this; said he is disappointed in Council and maybe this committee should send a message to put this back on the table; or perhaps figure out how to do this project and to perhaps consider Plantes Ferry as well. Ms. Taylor said that when this comes before Council, the minutes of this meeting will be included, but she can include any other communication from this committee, not necessarily as a motion. Mayor Wick said that the application is for the project to be fully funded.Deputy City Attorney Lamb stated that if the committee wants to consider another project,the law provides that the LTAC must do so from applicants. It was moved by Mr. Repetti and seconded to allocate$3.5 million to the Fair&Expo Building as presented by staff, not to preclude this committee from re-addressing f irther needs at the October 2022 meeting. Vote by acclamation: in favor: Mayor Wick, and Committee members Brokaw, Guinn, and Alcamo. Opposed: Committee member Repetti. Motion passed. It was moved by Mr. Repetti, seconded and unanimously agreed to adjourn. The meeting adjourned at 1:20 p.m. Respectfully submitted, Christine Bainbridge, Spokane Valley City Clerk LTAC Minutes October 13,2021 Page 4 of 4 P:1FinancelFinance Activity Reports\Tax Revenue\Lodging Tax\2021\105 hotel motel tax 2021 C1TY OF SPOKANE VALLEY,WA 10/1/2021 Hotel/Motel Tax Receipts through- August A Actual for the years 2012 through 2021 ..., "_ 2020 to 2021 Difference r 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 $ %, January 21,442 24,185 25,425 27,092 31,887 27,210 28,752 31,865 36,203 26,006 (10,197) (28.17%) February 21,549 25,975 26,014 27,111 27,773 26,795 28,878 32,821 31,035 31,041 6 0.02% March 25,655 27,739 29,384 32,998 34,330 31,601 31,906 40,076 37,395 30,536 (6,859) (18.34%) April 52,130 40,979 48,246 50,455 52,551 52,242 57,664 5.9,117 24,959 44,476 19,517 78.20% May 37,478 40,560 41,123 44,283 50,230 50,112 51,777 53,596 16,906 49,002 32,096 189.85% June 43,971 47,850 52,618 56,975 55,060 60,637 62,048 73,721 28,910 66,262 37,352 129.20% July 52,819 56,157 61,514 61,809 65,007 69,337 71,865 84,628 41,836 94,495 52,659 125.87% August 57,229 63,816 70,384 72,697 73,700 76,972 79,368 91,637 49,772 101,171 51,399 103.27% Total Collections 312,273 327,262 354,707 373,420 390,538 394,906 412,258 467,461 267,016 442,989 175,973 65.90% September 64,299 70,794 76,100 74,051 70,305 80,173 79,861 97,531 59,116 0 October 43,699 43,836 45,604 49,880 55,660 56,631 61,826 77,932 50,844 0 November 39,301 42,542 39,600 42,376 46,393 47,090 52,868 59,252 39,694 0 December 30,432 34,238 33,256 41,510 33,478 37,180 40,363 41,675 26,573 0 Total Collections 490,004 518,672 549,267 561,237 596,374 615,980 646,976 743,851 443,243 442,989 Budget Estimate 430,000 490,000 530,000 550,000 580,000 580,000 580,000 600,000 346,000 346,000 Actual over(under)budg 60,004 28,672 19,267 31,237 16,374 35,980 66,976 143,851 97,243 96,989 Total actual collections as a%of total budget 113.95% 105.85% 103.64%0 105.68% 102.82% 106.20% 111.55% 123.98% 128.10% n/a %change in annual total collected 7.08% 5.85% 5.90% 5.82% 2.60% 3.29% 5.03% 14.97% (40.41%) n/a %of budget collected through August 72.62% 66.79% 66.93% 67.89% 67.33% 68.09% 71.08% 77.91% 77.17% 128.03% %of actual total collected through August 63.73% 63.10% 64.58% 64.25% 65.49% 64.11% 63.72% 62.84% 60.24% n/a. Chart Reflecting History of Collections through the Month of August August 500,000 450,000 400,000 7 August 350,000 July 250,000 II •Mae 250,000 IM i� •Mil Apra 200,000 t pri I 150,000 ■March 100,000 ■February 50,000 ■January 0 , , , , , - , 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Page 23 P:\Finance\2022 Budget\Budget Worksheets\105 Rev and exp CITY OF SPOKANE VALLEY,WA 10/7/2021 2021 Budget Amendment and 2022 Budget Fund #105-Hotel I Motel Tax Fund - Actuals for 2017 through 2020 - 2021 and 2022 Budgets 2021 Actual As 2022 2017 1 2018 2019 2020 Adopted Annualized Budget Revenues Hotel/Motel Tax 615,980 646,975 743,852 443,243 346,000 750,000 600,000 Investment Interest 3,549 7,058 8,459 2,705 6,000 718 1,000 Subtotal revenues 619,529 654,033 752,311 445,948 352,000 750,718 601,000 Expenditures Transfers out-#001 CenterPlace 15,778 26,037 30,000 11,390 30,000 30,000 30,000 Transfers out-#104 250,000 250,000 275,000 0 453,840 1,157,000 0 Tourism Promotion 351,674 321,934 207,000 154,082 224,400 197,400 571,000 Subtotal expenditures 617,452 597,971 512,000 165,472 708,240 1,384,400 601,000 Revenues over(under) expenditures 2,077 56,062 240,311 280,476 (356,240) (633,682) 0 Beginning fund balance 219,790 221,867 s 277,929 7 518,240 798,716 > 798,716 165,033 Ending fund balance 221,867' -277,929 518,240/ 798,716/ r 442,476 165,033/ 165,033 2021 Awards by Agency Historic Flight Foundation 15,000 HUB Sports Center 45,000 JAKT- Brews, Beats & Eats 2,600 JAKT- Crave NW 15,200 JAKT-Farmers Market 7,200 Northwest Winterfest 49,000 Spokane County Fair& Expo-marketing 49,000 Valleyfest-Cycle Celebration 1,800 Valleyfest-marketing 12,600 --k- 197,400 for LTAC P:\Finance\2022 Budget\Budget Worksheets\104 CITY OF SPOKANE VALLEY,WA 10/8/2021 2021 Budget Amendment and 2022 Budget Fund#104-Hotel/Motel Tax-Tourism Facilities Fund - Actuals for 2017 through 2020 - 2021 and 2022 Budgets 2021 _ Actual As 2022 2017 2018 2019 2020 Adopted Annualized Budget Revenues Hotel/Motel Tax 400,509 415,295 454,283 283,721 213,000 400,000 400,000 Investment Interest 6,854 24,182 43,589 11,908 24,000 2,460 2,500 Transfersin-#105 250,000 250,000 275,000 0 453,840 1,157,000 0 Total revenues 657,363 689,477 772,872 295,629 690,840 1,559,460 402,500 Expenditures Tourism Facilities 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Revenues over(under) expenditures 657,363 689,477 772,872 295,629 690,840 1,559,460 402,500 Beginning fund balance 571,232 1,228,595 1,918,072 2,690,944 /l 2,986,573 > 2,986,573 ` 4,546,033 Ending fund balance 1,228,595 1,918,072 2,690,944 2,986,573 / 3,677,413 4,546,033 4,948,533 for LTAC P:\Finance\2022 Budget\Budget Worksheets\Lodging Tax\Lodging Tax Award History 03-21 CITY OF SPOKANE VALLEY,WA Lodging Tax Application I Award History For the years 2003 through 2021 2003 2004 2005 2006 AGENCIES Application I Award Application I Award Application I Award Application I Award Armed Forces&Aerospace Museum 3,327 0 2,531 0 0 0 0 0 Burke Marketing 0 0 0 C 0 0 0 0 CenterPlace-marketing 0 0 0 40,000 0 0 0 40,000 CenterPlace-marketing to regional meeting planners 0 0 0 0 0 0 0 0 Chamber of Commerce 0 0 0 0 15,440 0 15,440 5,000 City of Spokane Valley-Directed Marketing 0 0 0 0 0 0 0 0 City of Spokane Valley-Tourism Study 0 0 0 0 0 0 0 0 City of Spokane Valley-Volleyball courts 0 0 0 0 0 0 0 0 Evergreen Regional Volleyball Court Expansion 0 0 0 0 0 0 0 0 Fair&Expo Marketing 58,376 17,500 35,000 25,000 21,000 18,000 0 0 Fairgrounds 0 0 21,000 15,000 0 0 0 0 Family Guide 0 0 0 0 0 0 0 0 Friends of Centennial Trail 23,480 0 2,000 2,000 0 0 9,000 0 Historic Flight Foundation 0 0 0 0 0 0 0 0 HUB Sports Center 0 0 0 0 0 0 0 0 Inland Dance Association 0 0 0 0 0 0 2,535 0 Inland NW Sr.Wellness Conference 12,500 0 0 0 0 0 0 0 JAKT-Brews,Beats,&Eats 0 0 0 0 0 0 0 0 JAKT-Crave NW 0 0 0 0 0 0 0 0 JAKT-Farmers Market 0 0 0 0 0 0 0 0 JAKT-Oktoberfest 0 0 0 0 0 0 0 0 Latah Creek Wine Cellars 20,000 0 0 0 0 0 0 0 Liberty Lake Rotary Club 0 0 0 0 0 0 0 0 Northwest Winterfest 0 0 0 0 0 0 0 0 Plantes Ferry Park 0 0 71,842 20,000 0 0 23,876 0 Six Bridges Arts Association 0 0 0 0 0 0 0 0 Splash-Down Family Waterpark 230,000 0 0 0 0 0 0 0 Spo Con 0 0 0 0 0 0 0 0 Spokane Arts Commission 15,000 0 0 0 0 0 0 0 Spokane County Fair&Expo Center 0 0 0 0 0 0 0 0 Spokane County Fair&Expo Center-Winter Glow Spe 0 0 0 0 0 0 0 0 Spokane County Parks,Recreation,&Golf 0 0 0 0 0 0 0 0 Spokane Horse Breeders of Inland NW 5,830 0 0 0 0 0 0 0 Spokane Polo Club 30,100 0 0 0 0 0 0 0 Spokane Regional Sports Commission 120,000 52,200 150,000 100,000 100,000 75,000 100,000 84,000 Spokane River Forum 0 0 0 0 0 0 0 0 Spokane Symphony 20,000 0 20,000 0 0 0 0 0 Spokane Valley Heritage Museum 40,000 1,000 0 0 22,100 10,000 49,104 5,000 Spokane Valley Soccer Club 0 0 0 0 0 0 0 0 Spokane Winery Association 3,285 0 8,250 2,000 0 0 0 0 Sports USA Sports Complex 103,000 0 0 0 0 0 0 0 SV Junior Soccer Association 96,642 24,800 71,842 0 0 0 4,000 4,000 U.S.Figure Skating 0 0 0 0 0 0 0 0 Valleyfest 19,724 2,500 49,700 C 27,200 15,000 25,900 15,000 Valleyfest-Cycle Celebration 0 0 0 0 0 0 0 0 Valleyfest(additional for Spring 07(for float) 0 0 0 0 0 0 0 0 Visit Spokane(Spokane Visitor Convention Burtcu) 200,000 83,700 250,000 150,000 200,000 136,000 200,000 165,000 WebMaker 39,000 0 0 0 0 0 0 0 YMCA 50,000 18,000 12,000 6,000 12,000 6,000 17,000 7,000 YMCA Skateboard Park 0 18,000 0 0 0 0 0 0 Transfer out to Fund#104 0 0 0 0 0 0 0 0 Total 1,090,264 218,000 694,165 360,000 397,740 260,000 446,855 325,000 Page 1of5 P:\Finance\2022 Budget\Budget Worksheets\Lodging Tax\Lodging Tax Award History 03-21. CITY OF SPOKANE VALLEY,WA Lodging Tax Application!Award History For the years 2003 through 2021 2007 2008 2009 2010 AGENCIES 07 Apply 07 Award Sprg 07 Appl?Sprg 07 Awar Application I Award Application I Award Application I Award Armed Forces&Aerospace Museum 0 0 0 0 0 0 0 0 0 0 Burke Marketing 0 0 147,500 0 0 0 0 0 0 0 CenterPlace-marketing 0 40,000 0 0 90,000 90,000 0 90,000 0 37,500 CenterPlace-marketing to regional meeting planners 0 0 0 0 0 0 0 0 0 0 Chamber of Commerce 50,000 50,000 50,000 50,000 155,000 0 0 0 0 0 City of Spokane Valley-Directed Marketing 0 0 0 0 0 0 0 0 0 0 City of Spokane Valley-Tourism Study 0 0 0 0 0 0 0 0 0 0 City of Spokane Valley-Volleyball courts 0 0 0 0 0 0 0 0 0 0 Evergreen Regional Volleyball Court Expansion 0 0 0 0 0 0 0 0 0 0 Fair&Expo Marketing 20,000 20,000 0 0 30,000 30,000 30,000 18,250 0 0 Fairgrounds 0 0 0 0 0 0 0 0 0 0 Family Guide 0 0 0 0 0 0 0 0 0 0 Friends of Centennial Trail 0 0 0 0 0 0 0 0 0 0 Historic Flight Foundation 0 0 0 0 0 0 0 0 0 0 HUB Sports Center 0 0 0 0 0 0 0 0 0 0 Inland Dance Association 0 0 2,535 0 0 0 0 0 0 0 Inland NW Sr.Wellness Conference 0 0 0 0 0 0 0 0 0 0 JAKT-Brews,Beats,&Eats 0 0 0 0 0 0 0 0 0 0 JAKT-Crave NW 0 0 0 0 0 0 0 0 0 0 JAKT-Farmers Market D 0 0 0 0 0 0 0 0 0 JAKT-Oktoberfest 0 0 0 0 0 0 0 0 0 0 Latah Creek Wine Cellars 0 0 0 0 0 0 0 0 0 0 Liberty Lake Rotary Club 0 0 0 0 0 0 0 0 0 0 Northwest Winterfest 0 0 0 0 0 0 0 0 0 0 Plantes Ferry Park 30,000 0 0 0 0 0 0 0 0 0 Six Bridges Arts Association 15,000 12,500 0 0 0 0 0 0 0 0 Splash-Down Family Waterpark 0 0 0 0 0 0 0 0 0 0 Spo Con 0 0 0 0 0 0 0 0 0 0 Spokane Arts Commission 0 0 0 0 0 0 0 0 0 0 Spokane County Fair&Expo Center 0 0 0 0 0 0 0 0 D 0 Spokane County Fair&Expo Center-Winter Glow Spe 0 0 0 0 D 0 0 0 0 0 Spokane County Parks,Recreation,&Golf 0 0 0 0 0 0 0 0 0 0 Spokane Horse Breeders of Inland NW 0 0 0 0 0 0 0 0 0 0 Spokane Polo Club 0 0 0 0 0 0 0 0 0 0 Spokane Regional Sports Commission 100,000 100,000 0 0 175,000 145,000 190,000 115,000 150,000 120,000 Spokane River Forum 0 0 0 0 0 0 0 0 0 0 Spokane Symphony 0 0 0 0 0 0 0 0 0 0 Spokane Valley Heritage Museum 27,450 10,000 0 0 0 0 30,260 3,250 11,600 5,000 Spokane Valley Soccer Club 0 C 0 0 0 0 0 0 0 0 Spokane Winery Association 0 0 7,500 7,500 8,300 8,300 9,000 0 0 0 Sports USA Sports Complex 0 0 0 0 0 0 0 0 0 0 SV Junior Soccer Association 0 0 17,000 30,300 0 0 0 0 0 0 U.S.Figure Skating 0 0 0 0 0 15,000 0 15,000 0 0 Valleyfest 30,000 25,000 5,000 5,000 40,000 30,000 50,000 27,500 50,000 30,000 Valleyfest-Cycle Celebration 0 0 0 0 0 0 0 0 0 0 Valleyfest(additional for Spring 07(for float) 0 0 6,000 0 0 0 0 0 0 0 Visit Spokane(Spokane Visitor€onvcntion Suroou) 175,000 175,000 78,000 78,000 325,000 306,000 336,000 236,000 275,000 195,000 WebMaker 0 0 0 0 0 0 0 0 0 0 YMCA 0 0 0 0 0 0 0 0 0 0 YMCA Skateboard Park 0 0 0 0 0 0 0 0 0 0 Transfer out to Fund#104 0 0 0 0 0 0 0 0 0 0 Total 447,450 432,500 313,535 170,800 823,300 624,300 645,260 505,000 486,600 387,500 Page 2 of 5 P:\Finance1,2022 Budget\Budget Worksheets\Lodging Tax\Lodging Tax Award History 03-21 CITY OF SPOKANE VALLEY,WA Lodging Tax Application/Award History For the years 2003 through 2021 2011 2012 2013 2014 - AGENCIES Application I Award Rnd 1 App I Rnd 1 Awrd I Rnd 2 App I Rnd 2 Awrd Application I Award Application I Award Armed Forces&Aerospace Museum 0 0 0 0 0 0 0 0 0 0 Burke Marketing 0 0 0 0 0 0 0 0 0 0 CenterPlace-marketing 0 0 0 30,000 0 0 0 30,000 0 30,000 CenterPlace-marketing to regional meeting planners 0 0 0 0 0 0 0 0 0 0 Chamber of Commerce 0 0 0 0 0 0 0 0 0 0 City of Spokane Valley-Directed Marketing 0 0 0 0 0 0 0 55,000 0 0 City of Spokane Valley-Tourism Study 0 0 0 0 0 0 0 0 , 0 0 City of Spokane Valley-Volleyball courts 0 0 0 0 0 0 0 0 0 0 Evergreen Regional Volleyball Court Expansion 0 0 0 0 0 0 0 0 7,500 7,340 Fair&Expo Marketing 0 0 0 0 0 0 0 0 0 0 Fairgrounds 0 0 0 0 0 0 0 0 0 0 Family Guide 0 0 0 0 0 0 0 0 0 0 Friends of Centennial Trail 0 0 0 0 0 0 0 0 6,600 0 Historic Flight Foundation 0 0 0 0 0 0 0 0 0 0 HUB Sports Center 40,000 40,000 50,000 42,600 0 0 50,000 21,100 40,000 36,000 Inland Dance Association 0 0 0 0 0 0 0 0 0 0 Inland NW Sr.Wellness Conference 0 0 0 0 0 0 0 0 0 0 JAKT-Brews,Beats,&Eats 0 0 0 0 0 0 0 0 0 0 JAKT-Crave NW 0 0 0 0 0 0 0 0 0 0 JAKT-Farmers Market 0 0 0 0 0 0 0 0 0 0 JAKT-Oktoberfest 0 0 0 0 0 0 0 0 0 0 Latah Creek Wine Cellars 0 0 0 0 0 0 0 0 0 0 Liberty Lake Rotary Club 0 0 0 0 5,000 0 0 0 5,000 0 Northwest Winterfest 0 0 0 0 0 0 0 0 0 0 Plantes Ferry Park 0 0 0 0 0 0 0 0 0 0 Six Bridges Arts Association 0 0 0 0 0 0 0 0 0 0 Splash-Down Family Waterpark 0 0 0 0 0 0 0 0 0 0 Spo Con 0 0 70,131 0 0 0 0 0 0 0 Spokane Arts Commission 0 0 0 0 50,000 0 0 0 0 0 Spokane County Fair&Expo Center 0 0 0 0 30,000 25,900 30,000 27,800 50,000 39,800 Spokane County Fair&Expo Center-Winter Glow Spe 0 0 0 0 0 0 0 0 0 0 Spokane County Parks,Recreation,&Golf 0 0 0 0 0 0 0 0 0 0 Spokane Horse Breeders of inland NW 0 0 0 0 0 0 0 0 0 0 Spokane Polo Club 0 0 0 0 0 0 0 0 0 0 Spokane Regional Sports Commission 165,000 155,000 200,000 185,000 0 0 200,000 150,200 200,000 183,800 Spokane River Forum 0 0 0 0 0 0 0 0 0 0 Spokane Symphony 0 0 0 0 0 0 0 0 0 0 Spokane Valley Heritage Museum 5,000 5,000 5,000 3,900 5,000 1,100 12,000 6,400 20,000 13,100 Spokane Valley Soccer Club 0 0 0 0 25,000 0 0 0 0 0 Spokane Winery Association 0 0 0 0 0 0 0 0 0 0 Sports USA Sports Complex 0 0 0 0 0 0 0 0 0 0 SVJuniorSoccerAssociation 0 0 0 0 0 0 0 0 0 0 U.S.Figure Skating 0 0 0 0 0 0 0 0 0 0 Valleyfest 50,00C 36,000 50,000 0 50,000 30,000 50,000 35,200 50,000 20,000 Valleyfest-Cycle Celebration 0 0 0 0 0 0 0 0 0 0 Valleyfest(additional for Spring 07 for float) 0 0 0 0 0 0 0 0 0 0 Visit Spokane(Spokane Visitor Convention Bureou) 250,000 250,000 0 0 275,000 251,720 350,000 184,800 230,000 247,000 WebMaker 0 0 0 0 0 0 0 0 0 0 YMCA 0 0 0 0 0 0 D 0 0 0 YMCA Skateboard Park 0 0 0 0 0 0 0 0 0 0 Transfer out to Fund#104 0 0 0 0 0 0 0 0 0 0 Total 510,000 496,000 375,131 251,500 440,000 308,720' 692,000 510,500 559,100 577,000 Page 3 of 5 P:\Finance\2022 Budget\Budget Worksheets\Lodging Tax\Lodging Tax Award History 03-21 CITY OF SPOKANE VALLEY,WA Lodging Tax Application I Award History For the years 2003 through 2021 2015 2016 2017 201E 2019 AGENCIES Application I Award Application I Award Application I Award Application I Award Application I Award Armed Forces&Aerospace Museum 0 0 0 0 0 0 0 0 0 0 Burke Marketing 0 0 0 0 0 0 0 0 0 0 CenterPlace-marketing 0 30,000 0 30,000 0 30,000 0 30,000 0 30,000 CenterPlace-marketing to regional meeting planners 30,000 17,000 0 0 0 0 0 0 0 0 Chamber of Commerce 0 0 0 0 0 0 0 0 0 0 City of Spokane Valley-Directed Marketing 0 0 0 0 0 0 0 0 0 0 City of Spokane Valley-Tourism Study 0 0 86,750 80,000 0 0 0 0 0 0 City of Spokane Valley-Volleyball courts 120,000 68,000 160,000 60,650 233,508 0 238,000 0 0 0 Evergreen Regional Volleyball Court Expansion 0 0 0 0 0 0 0 0 0 0 Fair&Expo Marketing 0 0 0 0 0 0 0 0 0 0 Fairgrounds 0 0 0 0 0 0 0 0 0 0 Family Guide 0 0 0 0 35,000 0 0 0 0 0 Friends of Centennial Trail 0 0 0 0 0 0 0 0 0 0 Historic Flight Foundation 0 0 Cl 0 0 0 0 0 0 0 HUB Sports Center 40,000 40,000 40,000 40,000 40,000 40,000 54,000 48,400 55,100 52,000 Inland Dance Association 0 0 0 0 0 0 0 0 0 0 Inland NW Sr.Wellness Conference 0 0 0 C 0 0 0 0 0 0 JAKT-Brews,Beats,&Eats 0 0 0 0 0 0 0 0 0 0 JAKT-Crave NW 0 0 0 0 0 0 50,000 30,000 60,000 21,500 JAKT-Farmers Market 0 0 0 0 0 0 0 0 15,000 7,000 JAKT-Oktoberfest 0 0 0 0 0 0 20,000 10,000 20,000 5,000 Latah Creek Wine Cellars 0 0 0 0 0 0 0 0 0 0 Liberty Lake Rotary Club 0 0 0 0 0 0 0 0 0 0 Northwest Winterfest 0 0 0 0 0 0 0 0 0 0 Plantes Ferry Park 0 0 0 0 0 0 0 0 0 0 Six Bridges Arts Association 0 0 0 0 0 0 0 0 0 0 Splash-Down Family Waterpark 0 0 0 0 0 0 0 0 0 0 Spa Con 0 0 0 0 0 0 0 0 0 0 Spokane Arts Commission 0 0 0 0 0 0 0 0 0 0 Spokane County Fair&Expo Center 44,000 44,000 100,000 45,000 60,000 47,000 60,000 50,000 60,000 55,000 Spokane County Fair&Expo Center-Winter Glow Spe 0 0 0 0 20,000 2,170 0 0 0 0 Spokane County Parks,Recreation,&Golf 0 0 0 0 0 0 0 0 75,000 35,000 Spokane Horse Breeders of Inland NW 0 0 0 0 0 0 0 0 0 0 Spokane Polo Club 0 0 0 0 0 0 0 C 0 0 Spokane Regional Sports Commission 200,000 120,000 200,000 121,600 200,000 115,600 200,000 80,000 200,000 0 Spokane River Forum 1,000 1,000 0 0 0 0 0 0 0 0 Spokane Symphony 0 0 0 0 0 0 0 0 0 0 Spokane Valley Heritage Museum 28,209 18,400 35,800 17,200 27,500 9,500 25,000 13,000 28,500 5,500 Spokane Valley Soccer Club 0 0 0 0 0 0 0 0 0 0 Spokane Winery Association 0 0 0 0 0 0 0 0 0 0 Sports USA Sports Complex 0 0 0 0 0 0 0 0 0 0 SV Junior Soccer Association 0 0 0 0 0 0 0 0 0 0 U.S.Figure Skating 0 0 0 0 0 0 0 0 0 0 Valleyfest 64,000 31,600 60,000 28,900 150,000 31,600 150,000 18,600 150,000 12,000 Valleyfest-CycleCelebration 0 0 10,000 3,000 25,000 5,000 25,000 2,000 25,000 1,000 Valleyfest(additional for Spring 07(for float) 0 0 C 0 0 0 0 0 0 0 Visit Spokane(Spokane Vicitor Convention Burcou) 328,430 230,000 253,777 163,650 282,830 103,130 282,830 70,000 200,000 48,000 WebMaker 0 0 0 0 0 0 0 0 0 0 YMCA 0 0 0 0 0 0 0 0 0 0 YMCA Skateboard Park 0 0 0 0 0 0 0 0 0 0 Transfer out to Fund#104 0 0 0 0 0 250,000 0 250,000 0 275,000 Total 855,639 600,000 946,327 590,000 1,073,838 634,000 1,104,830 602,000 888,600 547,000 Page 4 of 5 P:\Finance\2022 Budget\Budget Worksheets\Lodging Tax\Lodging Tax Award History 03-21 CITY OF SPOKANE VALLEY,WA 7/8/2021 Lodging Tax Application/Award History For the years 2003 through 2021 2020 2021 Total AGENCIES Application I Award Application I Award Application II Award Armed Forces&Aerospace Museum 0 0 0 0 5,858 0 Burke Marketing 0 0 0 0 147,500 0 CenterPlace-marketing 0 30,000 0 30,000 90,000 637,500 CenterPlace-marketing to regional meeting planners 0 0 0 0 30,000 17,000 Chamber of Commerce 0 0 0 0 285,880 105,000 City of Spokane Valley-Directed Marketing 0 0 0 0 0 55,000 City of Spokane Valley-Tourism Study 0 0 0 0 86,750 80,000 City of Spokane Valley-Volleyball courts 0 0 0 0 751,508 128,650 Evergreen Regional Volleyball Court Expansion 0 0 0 0 7,500 7,330 Fair&Expo Marketing 0 0 0 0 194,376 128,750 Fairgrounds 0 0 0 0 21,000 15,000 Family Guide 0 0 0 0 35,000 0 Friends of Centennial Trail 0 0 0 0 41,080 2,000 Historic Flight Foundation 0 0 15,000 15,000 15,000 15,000 HUB Sports Center 55,100 55,020 45,000 45,000 509,200 460,120 Inland Dance Association 0 0 0 0 5,070 0 Inland NW Sr.Wellness Conference 0 0 0 0 12,500 0 JAKT-Brews,Beats,&Eats 0 0 20,000 2,600 20,000 2,600 JAKT-Crave NW 38,000 18,600 25,000 15,200 173,000 85,300 JAKT-Farmers Market 18,000 8,000 20,000 7,200 53,000 22,200 JAKT-Oktoberfest 20,000 8,400 0 0 60,000 23,400 Latah Creek Wine Cellars 0 0 0 0 20,000 0 Liberty Lake Rotary Club 0 0 0 0 10,000 0 Northwest Winterfest 50,000 48,000 50,000 49,000 100,000 97,000 Plantes Ferry Park 0 0 0 0 125,718 20,000 Six Bridges Arts Association 0 0 0 0 15,000 12,500 Splash-Down Family Waterpark 0 0 0 0 230,000 0 Spo Con 0 0 0 0 70,131 0 Spokane Arts Commission 0 0 0 0 65,000 0 Spokane County Fair&Expo Center 75,000 66,000 50,000 49,000 559,000 449,500 Spokane County Fair&Expo Center-Winter Glow Spe 0 0 0 0 20,000 2,170 Spokane County Parks,Recreation,&Golf 0 0 0 0 75,000 35,000 Spokane Horse Breeders of Inland NW 0 0 0 0 5,830 0 Spokane Polo Club 0 0 0 0 30,100 0 SpokaneRegionil Sports Commission 50,000 45,000 55,000 0 2,955,000 1,957,400 Spokane River Forum 0 0 0 0 1,000 1,000 Spokane Symphony 0 0 0 0 40,000 0 Spokane Valley Heritage Museum 0 0 0 0 372,523 127,350 Spokane Valley Soccer Club 0 0 0 0 25,000 0 Spokane Winery Association 0 0 0 0 36,335 17,800 Sports USA Sports Complex 0 0 0 0 103,000 0 SV Junior Soccer Association 0 0 0 0 189,484 59,100 U.S.Figure Skating 0 0 0 0 0 30,000 Valleyfest 150,000 18,600 18,000 12,600 1,289,524 425,400 Valleyfest-Cycle Celebration 25,000 1,380 5,000 1,800 115,000 14,180 Valleyfest(additional for Spring 07(for float) 0 0 0 0 6,000 0 Visit Spokane(Spokane Vicitor Convention Bureau) 50,000 50,000 0 0 4,591,867 3,123,000 WebMaker 0 0 0 0 39,000 0 YMCA 0 0 0 0 91,000 37,000 YMCA Skateboard Park 0 0 0 0 0 16,000 Transfer out to Fund#104 0 450,000 0 480,840 0 1,705,840 Total 531,100 799,000 303,000 708,240 13,724,734 9,917,060. Page 5 of 5 LODGING TAX ADVISORY COMMITTEE MEETING October 13, 2021 8:00 a.m. Agenda Meeting Called to Order at 8:00am - Mandatory training on the Open Public Meetings Act by Deputy City Attorney — Erik Lamb Opening Comments at 8:30 - City Councilmember and LTAC Chair— Mayor Ben Wick - Finance Director - Chelsie Taylor Applicant Presentations (should be no greater than 10 minutes + additional time for Q & Al 1. 8:45 a.m. HUB Sports Center 2. 9:00 a.m. JAKT - Brews, Beats, & Eats 3. 9:05 a.m. JAKT—Craft Beer Event 4. 9:10 a.m. JAKT- Crave! 5. 9:15 a.m. JAKT - Farmer's Market 6. 9:30 a.m. JAKT— Spokane Valley Events 7. 9:45 a.m. Northwest Winterfest 8. 10:00 a.m. Spokane County Fair and Expo Center 9. 10:15 a.m. Spokane Valley Heritage Museum 10. 10:30 a.m. Spokane Valley Summer Theatre 11. 10:45 a.m.Valleyfest 12. 10:30 a,m.Valleyfest— Cycle Celebration 13. 10:45 a.m.City of Spokane Valley — Capital Construction Lodging Tax Advisory Committee members develop funding recommendations Development of recommendations will immediately follow applicant presentations. Recommendations may be "tallied" on the enclosed sheet titled "2022 Lodging Tax Funding Requests and LTAC Award Recommendations." These will then be communicated to Chelsie Taylor who will enter the information on a spreadsheet that will be projected on screen. Lodging Tax Advisory Committee member discussion and award recommendation Members will discuss individual award recommendations. Final product will be a formal LTAC motion that states specifically how much money should be awarded to each applicant. Adjournment 01.11.°1\11111MINa Sc1To1 ane FINANCE DEPARTMENT Chelsie Taylor,CPA, Finance Director 1 k 10210 E Sprague Avenue ♦ Spokane Valley WA 99206 Phone: (509)720-5000 ♦ Fax: (509)720-5075 ♦ www.spokanevalley.org Memorandum To: Lodging Tax Advisory Committee From: Chelsie Taylor, Finance Director Date: Friday October 8, 2021 Re: Information regarding Lodging Tax To help you prepare for the October 13, 2021, meeting where you will consider requests that will be financed with 2022 lodging tax receipts, I'm including information that you may find helpful in understanding how much lodging tax we anticipate the City will receive from the 2% portion and 1.3% portion of the lodging tax and allowable uses for each portion. Staff anticipates that the 2022 award process will consist of two actions as the City has received applications for both the 2% (as has been done historically) and the 1.3% taxes for 2022. Prior to the beginning of presentations by those agencies requesting funds I will briefly discuss the enclosed documents and do my best to answer any questions you may have. Please review the following as you consider the 2022 grant awards: 1. Lodging Tax Authority and Use restrictions Washington law allows the City to impose lodging taxes and to use the revenues for the following purposes: • Tourism marketing. • The marketing and operations of special events and festivals. • The operations and capital expenditures of tourism-related facilities owned or operated by a municipality or public facility district. • The operations (but not capital expenditures) of tourism-related facilities owned or operated by non-profit organizations. Pursuant to SVMC 3.20.010, the City has imposed and levied a total tax of 3.3 percent on the furnishing of lodging that occurs with Spokane Valley. The total tax is made of two portions and each portion may be used for different purposes. "2% Portion": The amounts from the first 2% are referred to as the "2% Portion" and may be used for any and all of the four purposes allowed by State law (identified above). All financial activity for the 2% portion is recorded in City's Hotel/Motel Tax Fund #105. Historically, all awards have come from the 2% portion. 12 of the 13 requests are for use of the revenues from the 2% portion. "1.3% Portion": The amounts in Fund #104 from the additional 1.3% are referred to as the "1.3% Portion" and have specifically been limited by City Council to be used "solely for capital P:1Finance12022 Budget\Budget Worksheets\Lodging Tax12021 10 13 LTAC Meeting12021 10 08 memo to lodg tax committee FINAL.docx Page 1 expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism-related facilities, which facilities generate overnight guests at lodging facilities...." See SVMC 3.20.020(B). All financial activity for the 1.3% portion is recorded in City's Hotel/Motel Tax—Tourism Facilities Fund #104. The request from the City is to use revenues from the 1.3% portion. 2. Lodging tax advisory committee process Washington law also establishes application and reporting procedures for cities with a population of greater than 5,000. Applicants must submit their applications to the Lodging Tax Advisory Committee (LTAC) including in that application estimates of how money awarded to them will result in increases in the number of people traveling for business or pleasure on a trip in the following categories: • Away from their place of residence or business and staying overnight in paid accommodations; • To a place 50 miles or more one way from their place of residence or business for the day or staying overnight; or • From another country or state outside their place of residence or their business. Through 2012, the City Council could, at its option, supersede the recommendation of the LTAC and award lodging tax funds to applicants in the amount the Council collectively determined was appropriate based upon their own goals and priorities for promoting conventions, festivals, special events, and tourist travel, regardless of the LTAC recommendation. However, legislative amendments in 2013 (which remain in effect today) altered this authority and the options for City Council action have been viewed as primarily being limited to either (1) approving some or all of the listed recipients and amounts recommended by the LTAC or (2) not approving any recipients and having the LTAC revise its recommendation for further City Council action. However, under RCW 67.28.1817, a municipality may propose "a change in the use of revenue received under[RCW 67.28]," but must submit the proposal to the LTAC for review and comment. Then, the LTAC must be given at least 45 days to review and provide comments prior to final action by the municipality. This allows the City Council to conduct its own review of the materials submitted, including the minutes and recommended amounts by the LTAC, to come up with its own proposed distribution of the revenue for any of the applicants, which may be the same or different from the LTAC recommendation. If it is different, the City must give the LTAC 45 days to review and provide comments on the proposed revised distribution before taking final action. The Council used this process in 2017 for the 2018 awards to ensure transparency and the public confidence due to questions from the public that arose during the LTAC review and recommendation process. This process was again used for a change to the 2020 award allocations due to shortfalls in revenue caused by the COVID-19 pandemic's effects on the economy. Reporting Requirements Recipients must provide a report to the City describing the actual number of people traveling for business or pleasure on a trip: • Away from their place of residence or business and staying overnight in paid accommodations; • To a place 50 miles or more one way from their place of residence or business for the day or staying overnight; or • From another country or state outside their place of residence or their business. P:1Finance12022 Budget\Budget Worksheets\Lodging Tax12021 10 13 LTAC Meeting12021 10 08 memo to lodg tax committee FINAL.docx Page 2 The report must be made available to the City Council and the public and must be furnished to the Joint Legislative Audit and Review Committee (JLARC) and the Lodging Tax Advisory Committee. The JLARC will provide biennial reports to the Washington State Legislature. The City will contact 2022 grant award recipients in approximately January 2023 with specific instructions as to how and when they must have reports turned in to us so we may in turn furnish them to JLARC. 3. Spokane Valley City Council Goals and Priorities for Use of Lodging Tax Revenues In August 2013 Council for the first time adopted goals and priorities that it encouraged the LTAC to consider when making award recommendations. Based upon subsequent discussions between Council and Staff in the years of 2014 through 2021, these have evolved as follows: 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing b. The marketing and operations of special events and festivals c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. 2. Council will emphasize the utilization of funds for capital expenditures to develop tourism destination facilities or venues within the City of Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). Council would like to move in the direction of allocating a majority of lodging taxes toward this purpose. 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism-based economy including shopping, dining and overnight visits. 4. Council will take into consideration revenues derived from lodging sources within Spokane Valley received by applicants from other municipal entities and agencies such as the Spokane County Tourism Promotion Authority and Spokane Public Facilities District. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. Council has also opted to again set aside $30,000 of 2022 lodging tax proceeds to partially offset advertising costs for CenterPlace. This is allowed by RCW 67.28 because it reflects a continued historical use of lodging tax as opposed to a change in use. What this means to the Committee and applicants is that of the $601,000 we anticipate will be available for distribution in 2022 from the 2% tax, $30,000 will be applied to City directed activities and the remaining $571,000 will be available for in this grant award process. For the 1.3% tax, the fund balance available as of December 31, 2020, is $2,986,573. 4. Revenue Impacts of the COVID-19 Pandemic The COVID-19 pandemic and related economic shutdowns and limitations over 2020 and 2021 have had a significant impact on the hospitality industry, including a negative effect on hotel/motel stays. Lodging tax revenues in the City saw the most impact from the COVID-19 pandemic during 2020 and early 2021. Revenue collections later in 2021 appear to be P:1Finance12022 Budget\Budget Worksheets\Lodging Tax12021 10 13 LTAC Meeting12021 10 08 memo to lodg tax committee FINAL.docx Page 3 recovering and are near pre-pandemic levels. Staff will continue to watch these revenue collections for trends and potential impacts. Enclosed are a number of documents including: • A single page with a chart that reflects a history of hotel/motel tax receipts from January 2012 through August 2021. • A one-page financial analysis of the 2% portion of the City's Hotel/Motel Tax Fund #105 with information related to actual activity for the four-year period 2017 through 2020 and budgets for 2021 and 2022. I'd like to point out two items here: 1. The 2021 revenues are tracking to end the year at approximately $706,000, which is $360,000 more than the $346,000 included in the original adopted budget. The revenues in the 2021 Budget are being amended upward to reflect the new estimates. 2. We currently anticipate we will enter 2022 with a fund balance of approximately $165,000 and exit 2022 with approximately $165,000. We generally shoot for an ending fund balance of about 25% of estimated revenues, which is $150,000 in 2022 ($600,000 x 25%0 = $150,000). However, due to the uncertainty in revenue collections right now, we are leaving a higher dollar amount in fund balance. We leave this amount as fund balance for cash flow purposes in recognition of the fact that it takes approximately 2-months from the time the tax is collected at the hotel until when the State remits is to the City. • i.e. tax is collected through the month of July, remitted by hoteliers to the State Department of Revenue by the end of August and remitted to the City by the end of September. • If we ran the fund balance to $0, we would be unable to make timely payments of reimbursement requests to award recipients. • A one-page financial analysis of the 1.3% portion of the City's Hotel/Motel Tax—Tourism Facilities Fund #104 with information related to actual activity for the four-year period 2017 through 2020 and budgets for 2021 and 2022. Some highlights from this analysis are as follows: 1. The 2021 revenues are tracking to end the year at approximately $459,000, which is $246,000 more than the $213,000 included in the original adopted budget. The revenues in the 2021 Budget are being amended upward to reflect the new estimates. 2. We currently anticipate we will enter 2022 with a fund balance of approximately $4,546,033 and exit 2022 with approximately $4,948,533. This includes accumulated revenues from the 1.3% lodging tax as well as past and 2021 anticipated transfers from Fund #105. • A calendar of the 2021 application and award process leading to 2022 awards. • Minutes from the October 15, 2020 Lodging Tax Advisory Committee meetings where recommended 2021 Awards were established. • Tentative calendar of the 2022 application and award process leading to 2023 grants. • A sheet titled "2022 Lodging Tax Funding Requests and LTAC Award Recommendations" that provides a summary of 2022 applicant requests and intended uses as well as the award amount granted in 2021 (if applicable). This sheet will be used by Committee members to keep track of their individual grant award recommendations. Award recommendations from each Committee member will be projected onto screens in the City Council Chambers during our meeting. P:\Finance12022 Budget\Budget Worksheets\Lodging Tax12021 10 13 LTAC Meeting12021 10 08 memo to Iodg tax committee FINAL.docx Page 4 P:IFinancelFinance Activity Reports\Tax RevenuelLodging Tax12021I105 hotel motel tax 2021 CITY OF SPOKANE VALLEY,WA 10/1/2021 Hotel/Motel Tax Receipts through- August ' Actual for the years 2012 through 2021 .� ' r 2020 to 2021 Difference 2012 2013 2014 2015 2016 2017 2016 2019 2020 2021 $ %° January 21,442 24,185 25,425 27,092 31,887 27,210 28,752 31,865 36,203 26,006 (10,197) (28.17%) February 21,549 25,975 26,014 27,111 27,773 26,795 28,878 32,821 31,035 31,041 6 0.02% March 25,655 27,739 29,384 32,998 34,330 31,601 31,906 40,076 37,395 30,536 (6,859) (18.34%) April 52,130 40,979 48,246 50,455 52,551 52,242 57,664 59,117 24,959 44,476 19,517 78.20% May 37,478 40,560 41,123 44,283 50,230 50,112 51,777 53,596 16,906 49,002 32,096 189.85% June 43,971 47,850 52,618 56,975 55,060 60,637 62,048 73,721 28,910 66,262 37,352 129.20% July 52,819 56,157 61,514 61,809 65,007 69,337 71,865 84,628 41,836 94,495 52,659 125.87% August 57,229 63,816 70,384 72,697 73,700 76,972 79,368 91,637 49,772 101,171 51,399 103.27% Total Collections 312,273 327,262 354,707 373,420 390,538 394,906 412,258 467,461 267,016 442,989 175,973 65.90% September 64,299 70,794 76,100 74,051 70,305 80,173 79,661 97,531 59,116 0 October 43,699 43,836 45,604 49,880 55,660 56,631 61,826 77,932 50,844 0 November 39,301 42,542 39,600 42,376 46,393 47,090 52,868 59,252 39,894 0 December 30,432 34,238 33,256 41,510 33,478 37,180 40,363 41,675 26,573 0 Total Collections 490,004 518,672 549,267 581,237 596,374 615,980 646,976 743,851 443,243 442,989 Budget Estimate 430,000 490,000 530,000 550,000 580,000 580,000 580,000 600,000 346,000 346,000 Actual over(under)budg 60,004 28,672 19,267 31,237 16,374 35,980 66,976 143,851 97,243 96,989 Total actual collections as a%of total budget 113.95% 105.85% 103.64% 105.66% 102.82% 106.20% 111.55% 123.98% 128.10% n/a %change in annual total collected 7.08% 5.85% 5.90% 5.82% 2.60% 3.29% 5.03% 14.97% (40.41%) n/a %of budget collected through August 72.62% 66.79% 66.93% 67.89% 67.33% 68.09% 71.08% 77.91% 77.17% 128.03% %of actual total collected through August 63.73% 63.10% 64.58% 64,25% 65.49% 64.11% 63.72% 62.84% 60.24% n/a Chart Reflecting History of Collections through the Month of August August 500,000 450,000 400,000 August 350,000 - - July 300,000 'June 250,000 ■Apra may 200,000 t pri I 150,000 MI aMarch 100,000 ■February 50,000 _.- _. - ■January 0 - , , , , 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 P:\Finance\2022 Budget\Budget Worksheets\105 Rev and exp CITY OF SPOKANE VALLEY,WA 10/7/2021 2021 Budget Amendment and 2022 Budget Fund#105-Hotel!Motel Tax Fund - Actuals for 2017 through 2020 - 2021 and 2022 Budgets 2021 Actual As 2022 2017 I 2018 I 2019 I 2020 Adopted Annualized Budget Revenues Hotel/Motel Tax 615,980 646,975 743,852 443,243 346,000 750,000 600,000 Investment Interest 3,549 7,058 8,459 2,705 6,000 718 1,000 Subtotal revenues 619,529 654,033 752,311 445,948 352,000 750,718 601,000 Expenditures Transfers out-#001 CenterPlace 15,778 26,037 30,000 11,390 30,000 30,000 30,000 Transfers out-#104 250,000 250,000 275,000 0 453,840 1,157,000 0 Tourism Promotion 351,674 321,934 207,000 154,082 224,400 - 197,400 571,000 Subtotal expenditures 617,452 597,971 512,000 165,472 708,240 1,384,400 - 601,000 Revenues over(under) expenditures 2,077 56,062 240,311 280,476 (356,240) (633,682) 0 Beginning fund balance 219,790 -- 221,867 _ 277,929 _ 518,240 798,716 =- 798,716 165,033 Ending fund balance 221,867 277,929 518,240 798,716.- 442,476 165,033,-- 165,033 2021 Awards by Agency Historic Flight Foundation 15,000 HUB Sports Center 45,000 JAKT-Brews, Beats& Eats 2,600 JAKT-Crave NW 15,200 JAKT-Farmers Market 7,200 Northwest Winterfest 49,000 Spokane County Fair&Expo-marketing 49,000 Valleyfest-Cycle Celebration 1,800 Valleyfest-marketing 12,600 -- 197,400 for LTAC P:\Finance\2022 Budget\Budget Worksheets\104 CITY OF SPOKANE VALLEY,WA 10/8/2021 2021 Budget Amendment and 2022 Budget Fund#104-Hotel/Motel Tax-Tourism Facilities Fund - Actuals for 2017 through 2020 - 2021 and 2022 Budgets 2021 Actual As 2022 2017 2018 2019 2020 Adopted Annualized Budget Revenues Hotel/Motel Tax 400,509 415,295 454,283 283,721 213,000 400,000 400,000 Investment Interest 6,854 24,182 43,589 11,908 24,000 2,460 2,500 Transfers in-#105 250,000 250,000 275,000 0 453,840 1,157,000 0 Total revenues 657,363 689,477 772,872 295,629 690,840 1,559,460 402,500 Expenditures Tourism Facilities 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Revenues over(under) expenditures 657,363 689,477 772,872 295,629 690,840 1,559,460 402,500 Beginning fund balance 571,232 1,228,595 1,918,072 2,690,944 7 2,986,573_%' 2,986,573 7 4,546,033 Ending fund balance 1,228,595 1,918,072 2,690,944 2,986,573 3,677,413 4,546,033 4,948,533 for LTAC \\svfsl\Public Folders\Finance\2022 Budget\Budget Worksheets\Lodging Tax\Calendar for LTAC 2022 CITY OF SPOKANE VALLEY,WA 2/8/2021 LODGING TAX-2021 Process Leading to 2022 Awards 6/8/2021 2021 2020 2019 10/7/2021 Budget Budget Budget Tues 7/20/2021 Admin Report- Review Council goals and priorities for use of 7/14/2020 7/16/2019 7/17/2018 lodging tax proceeds. Tues 8/10/2021 Motion seeking Council approval of goals and priorities for the use of 7/28/2020 7/30/2019 7/31/2018 lodging tax proceeds. Wed 8/27/2021 City runs notice in newspaper, places on web site, and sends letters to 8/28/2020 8/30/2019 8/31/2018 2020 award recipients and others agencies that may have expressed interest. Fri 10/1/2021 Grant proposals are due to City by 4pm (no late submittals will be 10/2/2020 10/4/2019 10/5/2018 accepted). Fri 10/8/2021 Applications sent to Lodging Tax Advisory Committee for review. 10/9/2020 10/11/2019 10/12/2018 Thurs 10/13/2021 * 8:30 am Applicant presentations to Committee. 10/15/2020 10/17/2019 10/18/2018 Tues 11/9/2021 Formal Council Meeting 11/24/2020 11/12/2019 11/13/2018 Admin Report: LTAC Recommendations to City Council Tues 12/14/2021 * Formal Council Meeting 12/8✓2020 12/10/2019 12/11/2018 City Council Motion Consideration: Award Lodging Tax for 2022 RCW 67.28.1817 requires that the City wait for a period of at least 45 days after the LTAC meeting before action can be taken by the City Council. * 12/14/2021 Council Action * 10/13/2021 LTAC meeting 62 days 202110 07 MINUTES LODGING TAX ADVISORY COMMITTEE MEETING October 15,2020 8:00 a.m. Spokane Valley City Hall Council Chambers 10210 East Sprague Avenue Meeting Held via Zoom Attendance: Lodging Tax Advisory Committee Menrber s: Staff: Chair:Mayor Ben Wick Chelsie Taylor, Finance Director Lee Cameron, Mirabeau Park Hotel Sarah Farr, Financial Specialist Colleen Heinsebnan, Hampton Inn Suites Erik Lamb,Deputy City Attorney Wayne Brokaw, Spokane County Fair Board Christine Bainbridge, City Clerk Gregory Repetti, The HUB Chair Mayor Wick called the meeting to order at 8:00 a.m.and welcomed everyone,after which there were self-introductions. Deputy City Attorney Lamb went through his Open Public Government PowerPoint training for Committee members and he explained various portions of the Public Records Act,and the Open Public Meetings Act. Mayor Wick made some opening comments about tax trends and what the COVID pandemic is doing to the tourism/lodging industry. He also mentioned the TPA's (aka Hotel/Motel Association) request to the state legislature to change the room tax rates from its current$2.00 a night to $5.00 a night and that there was a request from the Sports Commission to have the change at$4.00 a night rather than the $5.00; he said nothing has been finalized. He also mentioned the Council's goals for the Lodging Tax Advisory Committee(LTAC)and said the goals have not changed from the previous year. Finance Director Taylor went through the information contained in the Memorandum included with the packet materials, about projected revenues and transfer of funds to Fund 104; followed by Deputy City Attorney Lamb explaining the use of funds and any proposed changes as per RCW 78.28.1817; he noted that for this LTAC meeting, committee members should think about how to award for 2021, keeping in mind impact on 2020 and where the ending cash fund might be as well as uncertainty for cash collections for 2020 and 2021. Mr. Lamb stated that comments Committee members might want to pass to Council regarding funding include award recommendations for 2021, as well as any other motions or comments, and that Council will take final action on 2020 through a 2020 budget amendment in December. Mr.Lamb also noted that regarding the applications, some were for marketing and some for actual operations, and due to Covid restrictions,some were not able to proceed as planned;he also reminded committee members the LTAC funds are awarded on a reimbursement basis;so if some applicants used the funds for marketing, those can be reimbursed,but we will not pay for events that did not occur. Finance Director Taylor said she has been in contact with all awardees to let them know that the exact amount the City will be paying is uncertain. Director Taylor also went over the contents of the meeting binder,and mentioned which events took place and which didn't, and that even though some events didn't take place, some could still have partial spending, such as Crave NW which didn't occur but did have marketing expenses; she also mentioned that the NW Winterfest event for this year is still uncertain; she noted the$30,000 set aside for CenterPlace, which is allowed by state statute as it constitutes historic use of the tax. Director Taylor mentioned the $710,000 anticipated amounts for 2021, minus the $30,000 to CenterPlace which leaves $680,000 for award allocations. LTAC Minutes October 15,2020 Page 1 of 3 Presentations were made in the following order: 1. Historic Flight Foundation—Mr. John Sessions Chair of the Board John Sessions noted they seek$15,000 for marketing their Vintage Aircraft Weekend, which will be a community and family event to celebrate vintage aircraft and history. 2. The HUB—Mr. Phil Champlin Mr. Champlin explained that the HUB seeks$45,000 for recruiting events to the facility. 3. JAKT Brews, Beats&Eats—Mr.Tom Stebbins and Executive Director Ms. Katie Lee Mr. Stebbins seeks $20,000 for the Brews, Beats & Arts community event, which is an event for all ages celebrating local beer, food and music; and the funds will be used to assist in conducting the event as well as with infrastructure costs. 4. JAKT Crave—Mr. Tom Stebbins Mr. Stebbins seeks $25,000 for the Crave event, which will include cost for a social media team that includes photography and video assets and PR outreach. 5. JAKT Farmers Market—Mr.Tom Stebbins Mr. Stebbins seeks $20,000 to continue the Farmers Market at CenterPlace; that the requested amount is for the market manager position, a position to maintain organized vendors to bring vendors and the public to the community and the event and to boost attendance. 6.Northwest Winterfest P-Mr. Sam Song and Ms. Charity Doyl The applicants seek$50,000 to assist with this event to include operation and marketing. 7. Spokane County Fair and Expo center—Ms, Erin Gurtel and Ms. Rachelle Buchanan The applicants seek $50,000 to market and advertise the Fair and interim events to an audience in and beyond the Spokane area. 9. Valleyfest—Ms. Peggy Doering Ms. Doering seeks $18,000 for marketing Valleyfest in and beyond the Spokane region. 10.Valleyfest Cycle Celebration—Ms.Peggy Doering Ms. Doering seeks $5,000 for marketing the City of Spokane Valley as a destination to cyclists and their families. 8. Spokane Sports Commission- Ms. Ashley Blake The Sports Commission seeks$55,000 to support tourism events in 2021.There was some discussion about the Sports Commission's request and that they also requested$50,000 from the City of Spokane Lodging Tax.Ms. Blake explained that the City of Spokane has had a bit of a delay in their process and she is hopeful to secure a little more from them. Chair Mayor Wick called for a five-minute recess at 11:04 a.m.; he reconvened the meeting at 11:09 a.m. Lodging Tax Advisory Committee members develop funding recommendations Ms. Taylor distributed a blank spreadsheet to each committee member; went over the actuals for 2016 through 2019 and 2020 as well as the 2021 budget figures;and mentioned the$163,000 minimum for cash flow purposes. There as brief discussion about the minimum cash flow amount and Director Taylor LTAC Minutes October 15,2020 Page 2 of 3 explained she is hesitant to reduce that figure. There was also discussion about the budget and presumed revenues,and the amount of the cash reserve. There was a great deal of discussion about the overall budget for the lodging tax fund and fund 104 with discussion focused on whether to make any transfer of funds into fund 104,Chair Mayor Wick recommended that there be no transfers in 2020 to fund 104.Deputy City Attorney Lamb said a motion wasn't necessary, as the chair identified the recommendation, or a motion could be made based on the desire of the committee. There was ultimately consensus from the committee that LTAC would cancel any transfers from fund 105 to fund 104 in the year 2020. LodEini Tax advisory Committee members discussion and award recommendations. Director Taylor then asked each committee member to complete the allocation sheet and that she and Ms. Fan would be by in a few minutes to collect the sheets with each Committee member's recommended allocation,after which Ms.Taylor would enter the figures on the spreadsheet.Mr.Lamb reminded everyone that the meeting is still in session. Ms. Taylor entered the figures on the master spreadsheet,which figures where then slightly modified by several of the committee members. The final recommended amounts after calculating the averages, are as follows: Historic Flight Foundation $15,000; HUB Sports Center $45,000; JAKT Brews, Beats & Eats $2,600; JAKT Crave $15,200; JAKT Farmers Market$7,200;NW Winterfest$49,000;Spokane County Fair and Expo Center$49,000; Spokane Sports Commission $27,000; Valleyfest $12,600; and Valleyfest Cycle Celebration $1,800 for a total of $224,400.It was moved by Lee Cameron,seconded, and unanimously agreed to accept the average amounts in the total amount of$224,400. Ms. Taylor said she would email a final distribution sheet to each committee member. Discussion resumed about the transfer of funds and the ending fund balance,which finally culminated in a motion by Mr. Repetti as follows: It was moved by Mr. Repetti and seconded that all remaining funds be transferred to fund 104 after complete adjudication of all awards and allowing a reserve And balance of $165,000 at the end of year 2021. Discussion included mention by Director Taylor that getting to exactly $165,000 would be difficult, and perhaps adding the word`approximately' would be better. It was moved by Mr. Cameron and seconded to amend the motion by changing the reserve find balance of$165,000, to 'approximately' $165,000. Vote by acclamation on the amended motion was unanimous in favor. Committee members then voted by acclamation on the fully amended motion with all members voting unanimously in favor. Director Taylor said an administrative report is scheduled to come before Council November 24,with final action scheduled for the December 8 Council meeting. It was moved by Mr.Repetti,seconded and unanimously agreed to adjourn.The meeting adjourned at 12:46 a.m. Respectfully submitted, Christine Bainbridge, Spokane Valley City Clerk LTAC Minutes October 15,2020 Page 3 of 3 \\svfsl\Public Folders\Finance\2022 Budget\Budget Worksheets\Lodging Tax\Calendar for LTAC 2022 CITY OF SPOKANE VALLEY,WA + 110/8/2021 I LODGING TAX-2022 Process Leading to 2023 Awards Wed 8/26/2022 City runs notice in newspaper, places on web site, and sends letters to 2022 award recipients and others agencies that may have expressed (--- interest. L Fri 9/30/2022 Grant proposals are due to City by 4pm (no late submittals will be accepted). Fri 10/7/2022 Applications sent to Lodging Tax Advisory Committee for review. Thurs 10/13/2022 " 8:30 am Applicant presentations to Committee. Tues 11/8/2022 Formal Council Meeting Admin Report: LTAC Recommendations to City Council Tues 12/13/2022 Formal Council Meeting Lam'O City Council Motion Consideration: Award Lodging Tax for 20231:74 RCW 67.28.1817 requires that the City wait for a period of at least 45 days after the LTAC meeting before action can be taken by the City Council. 12/13/2022 Council Action 10/13/2022 LTAC meeting 61 days 2021 10 08 CITY OF SPOKANL .,LLEY,WA 2022 Lodging Tax Funding Requests and LTAC Award Recommendations Amount Amount Awarded Requested Recommended 2022 Agency in 2021 for 2022 Awards-LTAC Summary of the Intended Use of Funds if Awarded Applicants for 2%Tax: HUB Sports Center $ 45,000 $ 55,000 Funds would be used towards recruiting events to the facility,marketing of these events,and operations. We are optimistic for a continuing return to travel events and tournaments for 2022. We saw a willingness for teams to travel in the spring and summer 2021 and are optimistic this wit continue into 2022. In 2021 we hosted 14 events which generate overnight stays. For 2022,we are hopeful to return to 35+events. We averaged 42 prior to COVID. JAKT-Brews,Beats&Eats S 2,600 $ 15000 A one day,all ages,music,food truck,and local craft brewery event(including non-alcoholic products like root beer)on June 4th,Saturday.Support will assist in marketing and event costs to reduce risk of JAKT in producing a new community event. Utilizing CenterPlace west lawn with tent and limited seating to encourage families to enjoy the new space. Lawn games will be available;all ages can move freely within the fenced west lawn area. JAKT-Craft Beer Event Did not apply $ 15,000 A one day,21+age local craft beer event with music will feature the best of the region's craft beer,seltzers,and ciders on Aug 13th,Saturday.Support will assist in marketing and event costs to reduce risk of JAKT in producing a new community event. Utilizing CenterPlace west lawn with tent and limited seating to encourage families to enjoy the new space. Lawn games will be available;all can move freely within the fenced west lawn area. JAKT-Crave! $ 15,200 $ 50.000 Provide a high-end,multi-day,ticketed event to highlight the culinary scene in Spokane and reinforce to Chefs throughout the country that Spokane Valley is a great destination to do business. Support will assist in infrastructure costs of conducting the event and a social media team effort that includes photography and video assets and PR outreach, JAKT-Farmer's Market $ 7,200 $ 25,000 Maintain the Spokane Valley Farmers Market(Fridays)with financial stability while partnering with the greater Spokane Valley Chamber of Commerce with a Sprague Avenue Farmers Market(Mondays/Tuesdays)as we continue our work in creating a community asset for Spokane Valley. JAKT-Spokane Valley Events Did not apply $ 400,000 JAKT in partnership with Valleyfest will form a"shark tank"for review and partnership within their structures with sharks being;JAKT(1),Valleyfest(1), Lodging(1),and regional sponsors(5 is goal)who bring$20,000 or more to the table to support to be Identified events. New events from anyone with an Idea will be encouraged to apply for up to$500,000 of funding. Northwest Winterfest $ 49,000 $ 45,000 We are hosting the Spokane Valley event in 2021 at the Spokane Fair and Expo Center. Funding will help us continue this unique event combining arts,culture,lighted Chinese lanterns,holiday celebrations,food and crafts over the holiday. The funding we request will be used to help all aspects of the events,including but not limited to capital purchases,event operations,marketing,and promotions. Spokane Co Fair and Expo Center $ 49,000 $ 75,000 Funding will be used to market and advertise the Spokane County Interstate Fair and Interim Events to an audience in the Spokane area and beyond. Will continue to enhance the Fair overall as we strive to add new activities,exciting Grandstand entertainment,educational displays,and free entertainment throughout the grounds. We were able to host the 2021 Spokane County Interstate Fair. Spokane Valley Heritage Museum Did not apply $ 40A00 Funds will support the 2022 Smithsonian Exhibit"The Way We Worked"to be installed in late May 2022 and run through the summer of 2022. Also to be used for 2022 rack cards to advertise to tourists at visitor centers,hotels,motels,restaurants,and other tourist related attractions. The SVHM current rack card is out of date and the supply is almost gone. Spokane Valley Summer Theatre Did not apply $ 20,000 SVST seeks$20,000 to increase our TV advertising budget to draw more visitors and tourists to the City of Spokane Valley, We currently have $10,000 budgeted for TV(with an overall$40,000 marketing budget). This would more than double our efforts to bring patrons to the City of Spokane Valley,and make a significant impact on tourism and hospitality. Valleyfest $ 12,600 $ 30,000 Valleyfest brings visitors to Spokane Valley and brings the community together to celebrate the assets of Spokane Valley. Funding will help market and advertise to the Inland Northwest Region which includes North Idaho,Western Montana,and Eastern Washington-through TV,radio,social media,print,and email campaigns. Valleyfest Cycle Celebration $ 1,800 $ 5,000 Funding will be used to market the event to a regional audience. Advertising with statewide publication and online sites for Washington State cyclists, in addition to rack card distribution statewide along the 1-90 corridor. With help of local bike shops,advertising will be distributed through bike trade shows and the bike swap. Totals: $ 182.400 $ 775,000 $ - Total amount available from 2%tax for allocation is I$ 571,000 Applicants for 1.3%Tax: City of Spokane Valley Did not apply $ 2,986,573 The City,in partnership with Spokane County,proposes to construct a new 32,300 square-foot building at the Expo Center. This new facility will provide a boast to the local economy and generate additional foot traffic to nearby businesses. It will provide new and exciting showpiece,and provide new conferencing space,a full service restaurant,administrative and ticket sales offices,and a stylish entry to welcome visitors. Total fund balance from 1.3%tax at December 31,2020,is f$ 2,986,573 f •Request for$2,986,573 fund balance at December 31,2020,plus all future revenues and transfers into Fund#104 until the project is fully funded. JI CITY OF SPOKANE VALLEY APPLICATION FOR LODGING TAX FUND MONIES INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: October 1, 2021, before 4:00 p.m. Project Title: HUB Sports Center 2022 Events Type of Project: General Support for 2022 Tourism related Events Applicant: Spokane Valley HUB Phone: 509-927-0602 _ E-mail: phillC hubsportscenter,orq Address: 19619 E. Cataldo Ave, City: Liberty Lake State: WA Zip: 99016 Applicants are: Non-profit XX Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Phil Champlin Phone: 509-927-0602 E-mail phil(a�hubsportscenter.org Address PO Box 604 City Greenacres State WA Zip 99016 Amount requested: $55,000 Applicant's match: $57,000 Total project budget: $604,000 Is this a new or continuing activity? continuing City of Spokane Valley Request for 2022 Grant IL HISTORY Briefly describe your organization/business. What is its primary function and mission statement? The HUB Sports Center is a 501(c)3 non-profit organization designed to provide the community with an outstanding sports and multi purpose facility. Our mission is to join the communities offaith, sports, education, business and government to positively impact our youth and region through events and programs that enhance life skills. The HUB Sports Center has operated this facility since the latter part of 2007. The facility is 66K sq.f and includes 5 basketball courts, 3 dance studios, lobby/concessions area and office space. The court space is used for basketball, volleyball, soccer, and pickleball, among other things. The studios are used for aerobics,fitness training, dancing, martial arts and meeting rooms. The HUB Sports Center affords many groups the opportunity to host major events and tournaments in the Spokane Valley/Liberty Lake community. There is not another,facility in the area that has the flexible space and capacity. For 2021 the HUB Sports Center will generate around$3.5M in economic impact from events with out-of-town travelers (down from $7M in a normal year). There is additional revenue generated from local weekly and weekend events hosted by the HUB Sports Center throughout the year. Without the HUB Sports Center, these youth organizations would either reduce opportunities for kids to participate or attempt to move to locations farther away from Spokane Valley. This would result in a reduction of activities for our youth and/or a necessity to spend more time away from home traveling to games and practices. III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However,please focus the bulk of your answer on the specific element for which you are requesting funding. The HUB Sports Center is requesting$55,000. These funds would be used towards recruiting events to the facility, marketing of these events, and operations. We are optimistic for a continuing return to travel events and tournaments for 2022. We saw a willingness for teams to travel in the spring and summer 2021 and are optimistic this will continue into 2022. These funds will assist us in keeping the HUB Sports Center available to host events that bring a significant economic impact to the community. Some of these major events are organized and promoted through other non-profit sports organizations. Other events are sponsored and promoted by the HUB Sports Center. For 2021 the HUB Sports Center hosted 3 first-time events which generated overnight stays at our local hotels. Our plan is to continue to develop, cultivate and grow new events to recurring annual events. A portion of these funds will be used toward media campaigns aimed at raising the awareness of the facility and attracting new users to bring their events and activities here. For 2021 we will have hosted 14 events which generate overnight stays. For 2022, we are hopeful to return to 35+ events. We have averaged 42 prior to COVID. Using the formula provided by the Spokane Regional Sports Commission, the HUB Sports Center 2021 events will generate around$3.5 million in economic impact from people traveling from outside the greater Spokane area. City of Spokane Valley Request for 2022 Grant IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather related constraints? f. What measures you will apply to evaluate its success? If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." We will actively pursue organizations and groups to bring their events to our facility. Our strategy is to attract and retain organizations, primarily focused on youth, that will utilize this outstanding facility for their events. Most of these groups have existing recurring events, which are already successful, but need room to expand In addition, we program HUB sponsored events that complement our existing outside user group base and look to fill in gaps in our scheduling and meet activity demands. These funds would be utilized to market and promote the HUB sponsored events as well as to maintain a clean and professional facility. We have invested in the necessary COVID protocols and procedures to plan for our guests to have a safe return to play. We make a positive impression with our organizations and their event participants which encourages them to return year after year. The community benefits from both the "overnight" as well as the "daytrip" traveler to these events. The events provide the area on opportunity to showcase all this community has to offer to families from other areas of the city, state and country. The overnight traveler provides the largest economic impact, but the daytrip traveler will also spend money on retail, gas and food locally. This project is a yearlong commitment to continue to bring more people to the area through the events and activities we attract, retain and host. This is not a seasonal activity as we are conducting activities throughout the year. All of the activities will be indoors so we won't likely be affected by weather. Its success will be measured against our overall attendance from 2019 and growing by 2%. We will also measure the number of teams attending our HUB sponsored leagues and tournaments and growing that segment by 10%. (101 teams in 2019.) The HUB Sports Center has been operating since the fall of 2007. In the fall of 2009 we began pursuing events and activities year-round. We have successfully transitioned to a year-round facility and continue to attract new events and activities each month. We tracked approximately 100,000 people attending our events and activities for 2010 and are projecting 137,970 for 2021 and 171,405 for 2022. Attachment: Events Schedule 2022 City of Spokane Valley Request for 2022 Grant V. IMPACT ON TOURISM "Tourism," as defined in RCW 67.28.080(5), means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. A practical measure of tourism is the number of visitors that are attracted to the area. Provide an estimated or "projected" number of visitors who are expected to be attracted by the proposal in the following categories: Projected (expected to participate) Total Overall Attendance 171,405 Attendees who traveled 50 miles or more to attend Total 56,563 Of total, attendees who traveled from another state or country 25,623 Attendees who stayed overnight Paid Accommodations 19,797 Unpaid Accommodations 9,615 Paid Lodging Nights* 4,949 *one lodging night=one or more persons occupying one room for one night Provide a description of the methods used in making the above estimations as well as a description of the methods that will be used to determine actual attendance and distinguish among the visitor categories (methods include a head count, car count, survey, or other with explanation). Attachments to this section should be labeled "V. Impact on Tourism." Applicants may find more information on the Joint Legislative Audit and Review Committee's guidelines under"Data Collection- How to report lodging tax expenditures" at http://leg.wa.gov/jlarc/Pages/default.aspx. Information requested in this section is required to be included at the time the application is submitted per RCW 67.28, as amended by Engrossed Substitute House Bill 1253 in 2013. If estimates are not given for all items listed in this section, then the application will be considered incomplete and will not be advanced to the Lodging Tax Advisory Committee for funding consideration. HUB Sports Center works closely with our tournament/event directors as well as local hoteliers to gather information on participants and spectators in attendance. Using this information, we have estimated the counts for the above section. We will continue to utilize our partnerships to help track this information. Please note the attached document which accounts for some tracking of where teams are coming from by tournament. We are expecting a "normal"year for 2022 with regards to travel and events and activities happening at capacity. Attachment: 2022 Tracking Information City of Spokane Valley Request for 2022 Grant VI. SPOKANE VALLEY CITY COUNCIL GOALS AND PRIORTITIES THAT SHOULD BE ADDRESSED IN APPLICATION The Spokane Valley City Council will make the final award of lodging tax revenues to candidates based upon the recommendations of the LTAC. The City Council has established goals and priorities for using lodging tax revenues to benefit tourism within Spokane Valley. In addition to the evaluation criteria outlined in the other sections of this application, the SVLTAC desires to understand how the applicant's proposal and project would meet the City Council goals and priorities. Please explain how the proposal meets City Council goals and priorities, listed below. Attachments to this section should be labeled "VI. Consideration of City Council Goals and Priorities" Council Goals and Priorities for Use of the Initial 2% Lodging Tax In August 2013 Council for the first time adopted goals and priorities that it encouraged the LTAC to consider when making award recommendations. Based upon subsequent discussions between Council and Staff in the years of 2014 through 2020, these have evolved as follows: 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing b. The marketing and operations of special events and festivals c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. 2. Council will emphasize the utilization of funds for capital expenditures to develop tourism destination facilities or venues within the City of Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). Council would like to move in the direction of allocating a majority of lodging taxes toward this purpose. 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays; however, Council will also take into consideration the economic impact of all major components of our tourism-based economy including shopping, dining and overnight visits. 4. Council will take into consideration revenues derived from Iodging sources within Spokane Valley received by applicants from other municipal entities and agencies such as the Spokane County Tourism Promotion Authority and Spokane Public Facilities District. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. We believe the HUB Sports Center meets the community and tourism objectives of the Spokane Valley City Council, HUB Sports Center would utilize the grants monies in three categories listed above; Tourism Marketing, marketing and operation of special events and festivals, and the operation of tourism related facilities owned or operated by non-profit organizations. We are expecting to grow our Pac-NW Basketball Championship in 2022 and have a couple other events in the pipeline. Our City of Spokane Valley Request for 2022 Grant economic impact for 2022 should be more in line with our historical averages of over $6Mand close to 5,000 room night stays. The additional impact to the Spokane Valley community from additional events which draw families from the greater Spokane and Coeur d'Alene communities is also significant. These "day trip"people spend monies on gas, dining and shopping in Spokane Valley when they travel to the HUB Sports Center for a day event. Through supporting the HUB Sports Center with these funds, we will continue to play an important role in the economic development of Spokane Valley. HUB Sports Center is "ALL-IN"when it comes to supporting the,families of the Spokane Valley. PROJECT BUDGET Please detail the budget for your project. In addition to completing the chart below, you must also submit your general operating budget, or fund-level budget for public agencies. PROJECT BUDGET SHEET GRANT AMOUNT CATEGORY REQUESTED MATCH* TOTAL To be filled out by Public/Municipal Agencies: 1. Municipality tourism marketing $ $ $ 2. Municipality event and festivals $ $ 3. Municipality facilities (operations &capital) $ $ $ To be filled out by Non-Profit Agencies: 1. Non-municipal entities promoting & advertising tourism $5,000 $2,000 $7,000 2. Non-municipal entities for marketing & operating events and festivals $12,000 $10,000 $22,000 3. Non-municipal entities for operations of tourism-related facilities owned by non-profit orgs $38,000 $45,000 $83,000 TOTALS $55,000 $57,000 $112,000 *While matching funds are not required, the amount of additional funds an organization brings to an event is a good measure of that organization's commitment to success and the broad-base support for the project. VIII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 5. List co-sponsors, if any, by title and type. City of Spokane Valley Request for 2022 Grant CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) _ (print or type name) Phil Champlin Title: Executive Director Date: September 30, 2021 City of Spokane Valley Request for 2022 Grant IV. Scope of Work HUB Sports Center Events Schedule 2022 DATES EVENTS Est. January 2, 2022' HUB Frost Fest Volleyball Jamboree _ 1250 January 9, 2022' Evergreen Region Volleyball - Power League 1250 January 16, 2022' Evergreen Region Volleyball -Winter Warm Up 1250 January 23, 2022' Evergreen Region Volleyball - Power League 1250 January 30, 2022' Club ZZU -Zoopalooza Volleyball Tournament 1250 February 4, 2022' Proving Grounds MMA Event 400 February 6, 2022' Sideout Volleyball Tournament 1200 February 13, 2022' ERVA Volleyball tournament 1000 February 19-20, 2022 ERVA Volleyball tournament 2500 February 23-26, 2022 State B Team Practices 400 Feb 26-27, 2022 ERVA Volleyball tournament 2500 March 5-6, 2022 Apex Volleyball Tournament V 2500 March 11-13, 2022' Middle School Basketball Championships 3000 March 18-20, 2022' Middle School Basketball Championships 3000 March 26-28, 2022 PNQ Volleyball 6000 April 1-3, 2022 PNQ Volleyball 6000 April 9-10, 2022 Inland NW Klassic Volleyball Tournament 2500 April 16-17, 2022' ERVA USA Volleyball Regionals 2500 April 24, 2022' Proving Grounds MMA Event 400 April 24-26, 2022 'Breakthrough Basketball Camp 250 May 1-2, 2022 Inland NW Volleyball Showcase 500 May 7-8, 2022 May Mania Pickleball Tournament 250 May 27-29, 2022 Pac-NW Girls Basketball Championships 2500 June 4-5, 2022 Pac-NW Boys Basketball Championships 2500 June 11, 2022' June Jam 3v3 Youth Basketball Tournament 250 June 18, 2022' _ _ All-State Girls' Basketball Games 1000 June 17-19, 2022 HUB Summer Slam Basketball Tournament 2000 July 8-10, 2022 HUB Summer Slam Basketball Tournament 2000 July 15-17, 2022 HUB Summer Slam Basketball Tournament 2000 July 19-21, 2022' Breakthrough Basketball Camp 150 July 26-28, 2022' Breakthrough Basketball Camp 150 August 1-3, 2022 Nigel Williams-Goss Basketball Camp 200 _ August 13-14, 2022 Pat Powers Volleyball Camp 100 September 17-18, 2022' Slamma Jamma Pickleball Tournament 200 September 26-27, 2022 Breakthrough Basketball Camp 100 October 15-16, 2022 ParaSport Wheelchair BK Showdown 1000 October 29, 2022' Superhero v. Villain Pickleball tournament 100 November 5-6, 2022' AAU Basketball - Boo Ball tournament 3000 December 13, 2022' Spike 2 Care Adult Volleyball Tournament 300 December 17-18, 2022 AAU Basketball - Santa Slammer 3000 V. Impact on Tourism Tracking information In State Out of In State Out of <50 State <50 >50 State>50 February 20, 2021 Evergreen Region Volleyball League Play 10 4 2 0 16 teams February 21, 2021 Evergreen Region Volleyball League Play 20 9 14 1 44 teams February 27, 2021 Evergreen Region Volleyball League Play 4 0 1 0 5 teams March 6, 2021 Evergreen Region Volleyball League Play 11 9 11 0 31 teams March 7, 2021 Evergreen Region Volleyball League Play 9 4 5 1 19 teams March 13, 2021 Evergreen Region Volleyball- Power League 8 0 2 0 10 teams March 14, 2021 Evergreen Region Volleyball- Power League 3 1 2 1 7 teams March 20, 2021 Evergreen Region Volleyball Spring Showdown 9 0 1 0 10 teams March 26, 2021 Lilac City Legends BK vs. Seattle April 9, 2021 Warrior Camp Proving Grounds MMA April 10, 2021 Evergreen Region Volleyball- Power League 11 7 1 2 21 teams April 11, 2021 Evergreen Region Volleyball-Power League 8 2 1 1 12 teams April 17, 2021 Lilac City Legends BK vs. Quad City, Iowa April 23-25, 2021 Breakthrough Basketball Camp April 25, 2021 ERVA Nationals Bid Tournament 0 1 3 0 4 reams May 1, 2021 USA Volleyball Regional's 10 7 6 2 25 teams May 2, 2021 USA Volleyball Regional's 25 12 19 7 63 teams May 15-17, 2021 PNQ Volleyball 3 2 14 19 38 teams May 21-23, 2021 PNQ Volleyball 4 5 16 18 43 teams June 4-6, 2021 Pac-NW Basketball Championships 21 4 6 1 32 teams June 11, 2021 Warrior Camp Proving Grounds MMA June 12, 2021 Lilac City Legends BK vs. Thurston County June 26, 2021 Lilac City Legends BK vs. Vancouver July 5-9, 2021 PGC Basketball Camp 80 campers July 10, 2021 Warrior Camp Boxing 15 0 24 3 42 fighters July 9-11, 2021 HUB Summer Slam Basketball Tournament 10 0 2 7 19 teams July 6-27, 2021 HUB HS Summer Volleyball League 3 3 1 4 11 teams tl July 16-18, 2021 HUB Summer Slam Basketball Tournament 9 5 9 0 23 teams July 17, 2021 Lilac City Legends BK vs. Quad City, Iowa July 20-22, 2021 Breakthrough Basketball Camp 56 campers July 23-25, 2021 Breakthrough Basketball Camp 59 campers August 2-4, 2021 Nigel Williams-Goss Basketball Camp 83 23 4 9 119 campers v August 7, 2021 Abundant Life Conference August 14-15, 2021 Pat Powers Volleyball Camp 65 campers August 28, 2021 Liberty Lake Throwdown Corn Hole Tournament 89 7 0 4 100 teams August 13, 2021 Proving Grounds MMA Event August 14, 2021 Lilac City Legends BK vs. Pacific NW (Federal Way) August 20, 2021 Lilac City Legends BK vs. Fairchild AFB September 2, 2021 Jiu Jitsu Martial Arts Tournament October 8-10, 2021 Breakthrough Basketball Camp October 16-17, 2021 ParaSport Wheelchair BK Spokane Showdown November 6-7, 2021 AAU Basketball -Boo Ball tournament December 18-19, 2021 AAU Basketball -Santa Slammer 52.6%0 15.1% 20.7% 11.5% In State Out of Slate In Stale Out of State <50 <50 >50 >50 2019 Levels 40% 10% 24% 26% INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 APR 7 Z OiC Employer Identification Number: Date: *' 26-0173199 DLN: 609204007 SPOKANE VALLEY HUB Contact Person: C/O JUDI WILLIAMS JOANNA YAWNEY ID# 95078 PO BOX 604 Contact Telephone Number: GREENACRES, WA 99016-0604 (877) 829-5500 • Accounting Period Ending: December 31 Public Charity Status: 170 (b) (1) (A) (vi) • -Form 990 Required: Yes Effective Date of Exemption: May 15, 2007 Contribution Deductibility: Yes Addendum Applies: Yes Dear Applicant: We are pleased-to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c) (3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter. Please see enclosed Publication 4221-PC, Compliance Guide for 501(c) (3) Public Charities, for some helpful information about your responsibilities as an exempt organization. • • Letter 947 (DO/CG) — - I • -2- SPOKANE VALLEY HUB We have sent a copy of this letter to your representative as indicated in your power of attorney. Sincerely, r Robert Choi Director, Exempt Organizations Rulings and Agreements Enclosure: Publication 4221-PC • • • Letter 947 (DO/CG) Budget 2022 HUB SPORTS CENTER Income Studio/Office Rentals $13,000 Court/Facility Rentals $245,000 HUB Programs $136,000 Vending/Concessions $10,000 Donations $65,000 Sponsorship $50,000 Grants $75,000 Miscellaneous $10,000 Total Income $604,000 Expenses Facility Supplies $39,000 Equipment Purchase $5,700 Maintenance/Repairs $40,000 Advertising/Mktg $30,000 Insurance $38,000 Rent $12,000 Utilities $49,000 Taxes $52,000 Consultant / Contractors $30,000 Payroll, Taxes & Benefits $300,000 Miscellaneous $2,500 Total Expense $598,200 Net into Reserve Acct $5,800 fl SPORTS CENTER BOARD OF DIRECTORS MEETING Minutes August 12, 2021 — 7:30am 11 HUB Sports Center — Mezzanine In Attendance: Phil, Ryan B, David, Amy, Ken, Molly, Charlie, Ryan E, Cassi, John, Max, Brian P, Brian A, and Steven. Not in Attendance: Greg, Wayne, Jeff and Nicky. 1. Opening Prayer - David 2. Approval of July Meeting Minutes was motioned by Amy, seconded by Ken and approved by the board. 3. Monthly Financial Update/Approval - motioned by Brian P to approve the financials, this was seconded by David and approved by the board. 4. COVID-19 a. Updated Guidelines — June 30 there were some updated guidelines for Covid and we may be facing more in the future. Low to moderate sports will not need masks. 5. Committee Updates/Discussions a. Executive Committee i. Board Member Recruitment/Executive Committee ii. Board Member Matrix b. Finance i. Investment Account — monthly/quarterly contribution of$15K was deposited. c. Facility i. Inside Air Handling ii. Bleachers d. Development i, Brian P motioned that: The Board of Directors approves and endorses the HUB Sports Center staff applying for Lodging Tax grants from Spokane Valley and Liberty Lake municipalities as well as other grant opportunities that open up with those cities as well as Spokane County. This was seconded by Ryan E and approved by the board. ii. HUB Breakfast 1. Table Captains e. Programming Update i. May-July review ii. August-October preview 6. Action Items a. Strategy Team Meeting — The following were discussed and the Executive Director gave the recommendations to continue to look into these opportunities. b. Murdock Essentials of Development commitment 7. Informational Items a. Volunteers for Corn Hole b. Right of Way from Selkirk MS c. Annual Meeting is Next month Next Board Meeting: September 9th, 7:30am — ANNUAL MEETING Executive Committee Meeting: October date TBD dor • • SPORTS CENTER Board of Directors 2021-2022 Ken VanSickle— Board President Jeff Grimes —Board Member Brian Prior— Board VP John Guarisco —Board Member Ryan Eskelson — Board Treasurer Cherne Haskell—Board Member Charlie Wolff— Board Secretary Nicky Poole-Duris —Board Member Steven Anderson — Board Member Don Savage —Board Member Brian Asmus —Board Member Max Spalding—Board Member Laura Frank—Board Member Rob White — Board Member Wayne Frost—Board Member Staff Phil Champlin —Executive Director Cassi Atwood — Operations Director Ryan Barbieri —Program Director Address: 19619 L. Cataldo Ave, Liberty Lake,WA 99016-Phone: 509-927-9602 Fax:509-927-0622-www.bubsportscenterorg k CITY OF SPOKANE VALLEY APPLICATION FOR LODGING TAX FUND MONIES I. PROJECT APPLICATION DEADLINE: October 1, 2021, before 4:00 p.m. Project Title: Brews, Beats& Eats Type of Project: Music,food and local brewery celebration Applicant:JAKT Foundation, Tom Stebbins Phone: (509)621-0125 E-mail: tom@jaktfoundation.org Address: PO Box 85 City: Newman Lake State WA Zip 99025 Applicants are: Non-profit Yes,JAKT Foundation Amount requested: $15,000 Applicant's match: $18,500 Total project budget: $33,500 Is this a new or continuing activity? NEW Will there be an admission charge for this activity?Yes If so, how much?$10/person depending upon purchase and timing of purchase. fI. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? The JAKT Foundation was founded in 2017 to support events such as Crave and now a Spokane Valley Farmers Market. Vision: To create, celebrate, enrich, and expand our sense of community through events. Mission: Be the catalyst to build collaborations for the betterment of community. Core Values: * Build Community* Collaborate * Highlight chefs * Partner of Spokane Valley * Catalyst for community alliances * Passion for food and cultural events * Inclusionary, everyone benefits * Culinary leadership locally, regionally& nationally III. PROJECT SUMMARY Support of Brews, Beats & Eats will assist in marketing and event costs to reduce risk of JAKT in producing a new community event. Brews, Beats&Eats will be: • A one day all ages music, food truck and local craft brewery event (including locally created non- alcoholic products like root beer)on June 4t",Saturday. • Utilizing CenterPlace west lawn with 40' x 40'tent and limited seating attendees will be encouraged to bring lawn chairs and blankets while enjoying the grass and new space. • Family lawn games will be available, and all ages can freely move within the fenced west lawn area. IV. SCOPE OF WORK a. What it is you wish to do? Create a new event at CenterPlace featuring the new west lawn space. b. How and why the community will benefit?Another event/activity for all ages to enjoy within Spokane Valley city limits and highlighting the expanded and remodeled CenterPlace space. c. What are the beginning and ending dates of your project?June 4, 2022 d. Is it a seasonal activity appropriate to its location? Yes,the event capitalizes on the attributes of CenterPlace' s outside venue options. e. If an outdoor activity, are there any weather-related constraints? None as the event happens rain or shine and tents for shade and cover will be provided for vendors. f. What measures you will apply to evaluate its success? Do hotels see incremental occupancy opening weekend of the SV Farmers Market and the new Brews, Beats & Eats event. One more activity to keep guests in Spokane Valley and enjoying the community. V. IMPACT ON TOURISM Projected(expected to participate) Total Overall Attendance 1,000 Attendees who traveled 50 miles or more to attend Total 100 Of total, attendees who traveled from another state or country 50 Attendees who stayed overnight Paid Accommodations 50 Unpaid Accommodations 100 Paid Lodging Nights 50 Provide a description of the methods used in making the above estimations: 1. Direct Count—We will secure a count from participating lodging properties and note within our wrap up report exact totals reported. 2. Indirect Count—will not be used. 3. Representative Survey—will not be used. 4. Informal Survey—will not be used. 5. Structured estimate—will be used and will be copy of the Spokane Public Facility District/Spokane Sports Commission formula of estimating room nights at 10%of attendance. Description of the methods that will be used to determine actual attendance 1. Gate ticket sales—actual paid attendance which is a combination of presells and packages. 2. Volunteers 3. Staff including vendors VI. SPOKANE VALLEY CITY COUNCIL GOALS AND PRIORITIES THAT SHOULD BE ADDRESSED IN YOUR APPLICATION Council Goals and Priorities for Use of the Initial 2% Lodging Tax 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing i. Brews, Beats& Eats will assist in tourism marketing of Spokane Valley. b. The marketing and operations of special events and festivals i. Funds will be used in making the event occur. c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district. i. Brews, Beats&Eats will pay over$4,000 to Spokane Valley CenterPlace for rent. d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. N/A 2. Council will emphasize the utilization of funds for capital expenditures to develop tourism destination facilities or venues within the City of Spokane Valley as a means of drawing additional visitors to the City(recognizing that this option is limited to facilities owned by a municipality or public facility district). Council would like to move in the direction of allocating a majority of lodging taxes toward this purpose. N/A 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism-based economy including shopping, dining and overnight visits. New event,TBD. 4. Council will take into consideration revenues derived from lodging sources within Spokane Valley received by applicants from other municipal entities and agencies such as the Spokane County Tourism Promotion Authority and Spokane Public Facilities District. a. If available in 2022,we will apply to cover incremental PR and marketing efforts beyond what we're requesting within this application. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. Acknowledged VII. PROJECT BUDGET GRANT AMOUNT ENTITY CATEGORY RECEIVED MATCH TOTAL To be filled out by Non-Profit Agencies: 1. Non-municipal entities promoting and advertising tourism $ $ $ 2. Non-municipal entities for marketing and operating events and festivals $15,000 $18,500 $33,500 3. Non-municipal entities for operations of tourism-related facilities owned by non-profit organizations $ $ $ TOTALS $15,000 $18,500 $33,500 2021 Approved 9/1/21 2022 Brews Beats&Eats Festival Income Budget Admission @ $20 16000 JAKT Grant 2500 Sponsorship 15000 Total BBE Revenue 33500 Brews Beats&Eats Expenses Administration-15%of budget 5625 Advertising 5000 Music/Backline 5000 Event Production 5000 Operations 3200 CenterPlace Rent 2000 Tents 7000 Total BBE Expenses 32825 Net Income/donation of NonProfit 675 2022 Approved 9/1/21 2022 Budget Farmers Market-CenterPlace& Chamber Farmers Market Revenue 88000 SVFM Expenses 88000 Net Revenue SVFM 0 Crave-CenterPlace Crave Revenue 186200 Crave Expenses 165050 JAKT Donation fund/Buffer 21150 Net Revenue Crave 0 Brews Beats&Eats-CenterPlace JAKT Support 2500 BBE Revenue 31000 BBE Expenses 32825 Net Revenue BBE 675 Beer Festival August-CenterPlace JAKT Support 2500 • Festival Revenue 35000 Festival Expenses 37825 Net Revenue Festival -325 VIII. ATTACHMENTS 1. Copy of 501 c 3 exempt status—attached. 2. Copy of most recent approved and proposed budget (above) 3. Copy of meeting minutes showing official approval of project and authorization of application of a signed resolution of the board of directors authorizing the application—attached. 4. List of members of the organization's board of directors and principal staff. a. Adam Hegsted —President b. Karen Stebbins—Vice President c. Jennifer Hegsted —Secretary d. Thomas Stebbins—Treasurer e. Katy Lee—SVFM Market Manager&JAKT staff 5. List co-sponsors, if any, by title and type.—none Certification The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of locadstate, or federal law. 2. That it has read and understa ds the informati•.�. . fined in the Grant application and will m coply with all provisions t reof. Certified By: 011 Thomas W, Stebbins Treasurer,JAKT Foundation September 30, 2021 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 Employer Identification Number: Date: S E P 1 '1 201? 81-5319087 DLN: 17053087331017 JAKT FOUNDATION Contact Person: IDS 31614 C/O THE LEVY LAW FIRM PLLC JEFFREY GAUNCE 421 W RIVERSIDE STE 381 Contact Telephone Number: SPOKANE, WA 99201 (877) 829-5500 Accounting Period Ending; December 31 Public Charity Status: 509(a)(2) Form 990/990-EZ/990-N Required: Yes Effective Date of Exemption: February 10, 2017 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c)(3). Donors can deduct contributions they make to you under IRC Section 170. You're also cualified to receive tax deductible bequests, devises, transfers or gifts under Sectionc2055, 2106, or 2522. This letter ur recocould d help resolve questions on your exempt status. Please keep. for Organizations exempt under IRC Section 501(c)(3) are further classified as either public charitiesvate ns. We of this mined letter. you're a public letter If we indicated at the top of this letter that you're required to file Form 990/990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N. the e-Postcard). if you don't file a required return or notice for three consecutive years. your exempt status will be automatically revoked. encwo send daddendumt its han top tegrallparttofrthistletn teddendum applies, the. For important information about your responsibilities as a tax-exempt organization, go to www.irs.govfchanities. Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities, which describes your recordkeeping. reporting, and disclosure requirements. Letter 947 -2- JAKT FOUNDATION Sincerely, Director, Exempt Organizations Rulings and Agreements Letter 947 MINUTES OF SEPTEMBER 1, 2021 MEETING OF BOARD OF DIRECTORS AND OFFICERS OF JAKT FOUNDATION The Board of Directors of JAKT Foundation(the"Company")met as follows: 1. Date: September 1, 2021. 2. Time: 4pm. 3. Place:Newman Lake, Washington. 4. Present: Adam Hegsted,Jennifer Hegsted, Thomas Stebbins, and Karen Stebbins. 5. Presiding Officer: Adam Hegsted. 6. Acting Secretary: Karen Stebbins. A. Waiver of Notice. The undersigned, by execution of these minutes, hereby waives all requirements as to formal notice of the time, place, and object of this meeting and consents to all action taken at this meeting or any adjournment thereof. B. Confirmed July 19,2021 minutes & actions. C. New Projects: Approved the following projects and budget for each. 1. Brews,Beat& Eats—adjusted to leverage the opening Spokane Valley Farmers Market with infrastructure(tent)and opening food truck night to be followed on Saturday by the all ages event. 2. A To Be Named Craft Beer event to be held in early August with 15+craft breweries with music for those over 21 event. 3. Approved treasurer, Tom Stebbins,to start the effort of building an overall event budget and "event shark tank"to encourage more events representing the culture and diversity of the Spokane Valley region. Minutes—JAKT Foundation C. Officers. The following officers were unanimously approved following a motion and a vote: Adam Hegsted—President Karen Stebbins--Secretaty Jennifer Hegsted—Member Torn Stebbins—Treasurer There being no further business to come before the meeting, the meeting was adjourned. 4Y)QA.0" Karen Stebbins, Secretary APPROyED: • Adam Hegsted, President J ifer f sted, Pres e - T-Lomas Stebb' s, President Minutes—JAKT Foundation 3 CITY OF SPOKANE VALLEY APPLICATION FOR LODGING TAX FUND MONIES I. PROJECT APPLICATION DEADLINE: October 1, 2021, before 4:00 p.m. Project Title: TBD Name Craft Beer Festival Type of Project: 15+Craft Breweries, music and LeCatering food Applicant: JAKT Foundation,Tom Stebbins Phone: (509)621-0125 E-mail: tom@laktfoundation.org Address: PO Box 85 City: Newman Lake State WA Zip 99025 Applicants are: Non-profit Yes,JAKT Foundation Amount requested: $15,000 Applicant's match:$22,500 Total project budget: $37,500 Is this a new or continuing activity? NEW Will there be an admission charge for this activity?Yes If so, how much?$20/person depending upon purchase and timing of purchase. II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? The JAKT Foundation was founded in 2017 to support events such as Crave and now a Spokane Valley Farmers Market. Vision: To create, celebrate, enrich, and expand our sense of community through events. Mission: Be the catalyst to build collaborations for the betterment of community. Core Values: * Build Community * Collaborate * Highlight chefs * Partner of Spokane Valley Catalyst for community alliances * Passion for food and cultural events * Inclusionary, everyone benefits * Culinary leadership locally, regionally& nationally III. PROJECT SUMMARY Support of the TBD Craft Beer Festival will assist in marketing and event costs to reduce risk of JAKT in producing a new community event. The TBD Name Craft Beer Event will be: • A one-day 21+age craft beer event with music will feature the best of the regions craft beer, seltzers and ciders on August 13(h, Saturday. • Utilizing CenterPlace west lawn with 40' x 40' tent and limited seating attendees will be encouraged to bring lawn chairs and blankets while enjoying the grass and new space. • Lawn games will be available, and all attendees can freely move within the fenced west lawn area. IV. SCOPE OF WORK a. What it is you wish to do? Create a new event at CenterPlace featuring the new west lawn space. b. How and why the community will benefit? Another event/activity to enjoy within Spokane Valley city limits and highlighting the expanded and remodeled CenterPlace space. c. What are the beginning and ending dates of your project? August 13, 2022 d. Is it a seasonal activity appropriate to its location? Yes, the event capitalizes on the attributes of CenterPlace' s outside venue options. e. If an outdoor activity, are there any weather-related constraints? None as the event happens rain or shine and tents for shade and cover will be provided for vendors. f. What measures you will apply to evaluate its success? Do hotels see incremental occupancy this weekend as the event generates buzz throughout the NW and the new craft beer event. One more activity to keep guests in Spokane Valley and enjoying the community. V. IMPACT ON TOURISM Projected(expected to participate) Total Overall Attendance 1,000 Attendees who traveled 50 miles or more to attend Total 100 Of total, attendees who traveled from another state or country 50 Attendees who stayed overnight Paid Accommodations 50 Unpaid Accommodations 100 Paid Lodging Nights 50 Provide a description of the methods used in making the above estimations: 1. Direct Count—We will secure a count from participating lodging properties and note within our wrap up report exact totals reported. 2. Indirect Count—will not be used. 3. Representative Survey—will not be used. 4. Informal Survey—will not be used. 5. Structured estimate—will be used and will be copy of the Spokane Public Facility District/Spokane Sports Commission formula of estimating room nights at 10%of attendance. Description of the methods that will be used to determine actual attendance 1. Gate ticket sales—actual paid attendance which is a combination of presells and packages. 2. Volunteers 3. Staff including vendors VI. SPOKANE VALLEY CITY COUNCIL GOALS AND PRIORITIES THAT SHOULD BE ADDRESSED IN YOUR APPLICATION Council Goals and Priorities for Use of the Initial 2% Lodging Tax 1, Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing i. The TBD name Craft Beer Festival will assist in tourism marketing of Spokane Valley. b. The marketing and operations of special events and festivals i. Funds will be used in making the event occur. c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district. i. The Craft Beer Festival will pay over$4,000 to Spokane Valley CenterPlace for rent. d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. N/A 2. Council will emphasize the utilization of funds for capital expenditures to develop tourism destination facilities or venues within the City of Spokane Valley as a means of drawing additional visitors to the City(recognizing that this option is limited to facilities owned by a municipality or public facility district). Council would like to move in the direction of allocating a majority of lodging taxes toward this purpose. N/A 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism-based economy including shopping, dining and overnight visits. New event,TBD. 4. Council will take into consideration revenues derived from lodging sources within Spokane Valley received by applicants from other municipal entities and agencies such as the Spokane County Tourism Promotion Authority and Spokane Public Facilities District. a. If available in 2022,we will apply to cover incremental PR and marketing efforts beyond what we're requesting within this application. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. Acknowledged VII. PROJECT BUDGET GRANT AMOUNT ENTITY CATEGORY RECEIVED MATCH TOTAL To be filled out by Non-Profit Agencies: 1. Non-municipal entities promoting and advertising tourism $ $ $ 2. Non-municipal entities for marketing and operating events and festivals $15,000 $22,500 $37,500 3. Non-municipal entities for operations of tourism-related facilities owned by non-profit organizations $ $ $ TOTALS $15,000 $22,500 $37,500 2021 Approved 9/1/21 2022 Craft Beer Festival Income Budget Admission @$20 20000 JAKT Grant 2500 Sponsorship 15000 Total Festival Revenue 37500 Festival Expenses Administration-15%of budget 5625 Advertising 5000 Music/Backline 8000 Event Production 5000 Operations 3200 CenterPlace Rent 4000 Tents 7000 Total Festival Expenses 37825 Net Income/donation of Nonprofit 325 2022 Approved 9/1/21 2022 Budget Farmers Market-CenterPlace& Chamber Farmers Market Revenue 88000 SVFM Expenses 88000 Net Revenue SVFM 0 Crave-CenterPlace Crave Revenue 186200 Crave Expenses 165050 JAKT Donation fund/Buffer 21150 Net Revenue Crave 0 Brews Beats&Eats-CenterPlace JAKT Support 2500 88E Revenue 31000 OBE Expenses 32825 Net Revenue BBE 675 Beer Festival August-CenterPlace JAKT Support ' Festival Revenue 35000 Festival Expenses 37825 Net Revenue Festival -325 VIII. ATTACHMENTS 1. Copy of 501 c 3 exempt status—attached. 2. Copy of most recent approved and proposed budget (above) 3. Copy of meeting minutes showing official approval of project and authorization of application of a signed resolution of the board of directors authorizing the application—attached. 4. List of members of the organization's board of directors and principal staff. a. Adam Hegsted— President b. Karen Stebbins—Vice President c, Jennifer Hegsted—Secretary d. Thomas Stebbins—Treasurer e. Katy Lee--SVFM Market Manager&JAKT staff 5. List co-sponsors, if any, by title and type.—none Certification The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contain- t i► he Grant application and will comply with all provisions thereof. /////' Certified By: / Thomas W. Stebbins Treasurer,JAKT Foundation September 30, 2021 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 Employer Identification Number: Date: S E P 12017 81-5319087 DLN: 17053087331017 JAKT FOUNDATION Contact Person: ID# 31614 C/O THE LEVY LAW FIRM PLLC JEFFREY GAUNCE 421 W RIVERSIDE STE 381 Contact Telephone Number: SPOKANE, WA 99201 (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 509(a)(2) Form 990/990-EZ/990-N Required: Yes Effective Date of Exemption: February 10, 2017 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c)(3). Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2P se keep it Olear2 This for yourletter records.couldhelp resolve questions on your exempt status. Organizations exempt under IRC Section 501(c)(3) are further classified as either public charities or private foundations. We determined you're a public charity under the IRE Section listed at the top of this letter. If we indicated at the top of this letter that you're required to file Form 990/990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N, the e-Postcard). If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt organization, go to www.irs.gov/chanties. Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities. which describes your recordkeeping, reporting, and disclosure requirements. Letter 947 ) it tl -2- JAK7 FOUNDATION Sincerely, Director, Exempt Organizations Rulings and Agreements Letter 947 MINUTES OF SEPTEMBER 1, 2021 MEETING OF BOARD OF DIRECTORS AND OFFICERS OF JAKT FOUNDATION The Board of Directors of JAKT Foundation (the"Company")met as follows: 1. Date: September 1, 2021. 2. Time: 4pm. 3. Place:Newman Lake, Washington. 4. Present: Adam Hegsted,Jennifer Hegsted,Thomas Stebbins, and Karen Stebbins. 5.Presiding Officer: Adam Hegsted. 6. Acting Secretary: Karen Stebbins. A. Waiver of Notice. The undersigned, by execution of these minutes, hereby waives all requirements as to formal notice of the time, place, and object of this meeting and consents to all action taken at this meeting or any adjournment thereof. B. Confirmed July 19, 2021 minutes &actions. C. New Projects: Approved the following projects and budget for each. 1. Brews, Beat& Eats—adjusted to leverage the opening Spokane Valley Farmers Market with infrastructure(tent) and opening food truck night to be followed on Saturday by the all ages event. 2. A To Be Named Craft Beer event to be held in early August with 15+craft breweries with music for those over 21 event. 3. Approved treasurer, Tom Stebbins,to start the effort of building an overall event budget and "event shark tank"to encourage more events representing the culture and diversity of the Spokane Valley region. Minutes—JAKT Foundation C. Officers. The following officers were unanimously approved following a motion and a vote: Adam Hegsted—President Karen Stebbins—Secretary Jennifer Hegsted—Member Tom Stebbins—Treasurer There being no further business to come before the meeting, the meeting was adjourned. 61)Ct".-19-\.. Karen Stebbins, Secretary APPRO}IE D: Adam Hegsted, President J fifer F steel, Pres e T somas Stebb. s, President Minutes—JAKT Foundation CITY OF SPOKANE VALLEY APPLICATION FOR LODGING TAX FUND MONIES I. PROJECT APPLICATION DEADLINE: October 1, 2021, before 4:00 p.m. Project Title: Crave! Type of Project: Food and drink celebration Applicant:JAKT Foundation,Tom Stebbins Phone: (509)621-0125 E-mail: tom@iaktfoundation.org Address: PO Box 85 City: Newman Lake State WA Zip 99025 Applicants are: Non-profit Yes,JAKT Foundation Amount requested: $50,000 Applicant's match: $136,200 Total project budget: $186,200 Is this a new or continuing activity?Continuing 56 year in Spokane Valley Will there be an admission charge for this activity?Yes If so, how much?$45+/person depending upon purchase and timing of purchase. II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? The JAKT Foundation was founded in 2017 to support events such as Crave and now a Spokane Valley Farmers Market. Vision: To create, celebrate, enrich, and expand our sense of community through events. Mission: Be the catalyst to build collaborations for the betterment of community. Core Values: * Build Community * Collaborate * Highlight chefs * Partner of Spokane Valley * Catalyst for community alliances * Passion for food and cultural events * Inclusionary, everyone benefits * Culinary leadership locally, regionally& nationally III. PROJECT SUMMARY Support of Crave!will assist infrastructure costs of conducting the event and a social media team effort that includes photography and video assets and PR outreach. CRAVE Objectives: • Provide the Spokane region with a high-end multi-day culinary event. • Highlight the culinary scene in Spokane and reinforce to Chefs throughout the country that Spokane Valley is a great destination to do business. • Drive destination travel to the Spokane region using food as a draw and to then experience the many attributes the region enjoys. • Feature local and regional food from fresh seafood, ranch-raised meats to farm-to-table produce and inventive desserts. Crave is: • A multi-day multi ticketed event under one name, Crave! o Each event ticket is all inclusive, one price and everything is hosted. • Main events are Thursday, Friday & Saturday o 15 chefs and a mix of 15 wineries, distillers, or breweries at each event, none repeating. ■ Chef mix is focused on James Beard nominated chefs or similar quality. • Wineries and their winemakers. o Limited in capacity to ensure a quality guest experience. IV. SCOPE OF WORK a. What it is you wish to do? We will continue the build of the region's largest and only multi-day food and drink event with a special focus of growing motel/hotel room nights specifically in Spokane Valley who are nearest to the event. b. How and why the community will benefit?This regional event is in Spokane Valley providing a source of pride to the Spokane Valley community and a recruiting tool for Spokane Valley to talk about their large events that are part of the social fabric and diversity of the city. Further, as the Inland Northwest's only multiple-day food and drink event foodies throughout the Northwest, West Coast and nation will stay and explore all that Spokane Valley has to offer. c. What are the beginning and ending dates of your project?July 13 —17, 2022 d. Is it a seasonal activity appropriate to its location? Yes,the event capitalizes on the attributes of CenterPlace' s inside and outside venue options. e. If an outdoor activity, are there any weather-related constraints? None as the event happens rain or shine and tents for shade and cover will be provided for vendors. f. What measures you will apply to evaluate its success? Do hotels see incremental occupancy Crave! weekend as we look to create "compression" with Spokane Valley as the center of this effort? Do guests have good things to say so word of mouth expands the reach of the event outside of the local region? V. IMPACT ON TOURISM Projected(expected to participate) Total Overall Attendance 1,400 Attendees who traveled 50 miles or more to attend Total 375 Of total, attendees who traveled from another state or country 175 Attendees who stayed overnight Paid Accommodations 150 Unpaid Accommodations 250 Paid Lodging Nights 150 Provide a description of the methods used in making the above estimations: 1. Direct Count—We will secure a count from participating lodging properties and note within our wrap up report exact totals reported. 2. Indirect Count—will not be used. 3. Representative Survey—will not be used. 4. Informal Survey—will not be used. 5. Structured estimate—will be used and will be copy of the Spokane Public Facility District/Spokane Sports Commission formula of estimating room nights at 10%of attendance. Description of the methods that will be used to determine actual attendance 1. Gate ticket sales—actual paid attendance which is a combination of presells and packages. 2. Volunteers 3. Staff including performers VI. SPOKANE VALLEY CITY COUNCIL GOALS AND PRIORITIES THAT SHOULD BE ADDRESSED IN YOUR APPLICATION Council Goals and Priorities for Use of the Initial 2% Lodging Tax 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal,Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing i. Crave!will assist in tourism marketing of Spokane Valley. Further it is a Spokane Valley event the staff of Visit Spokane is fully engaged in supporting. b. The marketing and operations of special events and festivals i. Funds will be used in marketing and operations of Crave! c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district. i. Crave!rents and paid over$8,000 to Spokane Valley CenterPlace for Crave! historically. d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. N/A 2. Council will emphasize the utilization of funds for capital expenditures to develop tourism destination facilities or venues within the City of Spokane Valley as a means of drawing additional visitors to the City(recognizing that this option is limited to facilities owned by a municipality or public facility district). Council would like to move in the direction of allocating a majority of lodging taxes toward this purpose. N/A 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism-based economy including shopping, dining and overnight visits. a. Crave!met this objective in 2017, 2018, 2019, 2021 and anticipates 2022 to increase room night growth by working closely with all lodging properties and specifically being proactive with Spokane Valley specific lodging properties to create event packages to grow this regional destination event. 4. Council will take into consideration revenues derived from lodging sources within Spokane Valley received by applicants from other municipal entities and agencies such as the Spokane County Tourism Promotion Authority and Spokane Public Facilities District. a. Crave!received a$7,000(reduced to$3200 related to COVID)Spokane County TPA grant in 2020. If available in 2022,we will apply to cover incremental PR and marketing costs beyond what we're requesting within this application. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. Acknowledged VII. PROJECT BUDGET GRANT AMOUNT ENTITY CATEGORY RECEIVED MATCH TOTAL To be filled out by Non-Profit Agencies: 1. Non-municipal entities promoting and advertising tourism $15,000 $10,000 $25,000 2. Non-municipal entities for marketing and operating events and festivals $35,000 $126,200 $161,200 3. Non-municipal entities for operations of tourism-related facilities owned by non-profit organizations TOTALS $50,000 $136,200 $186,200 2021 Approved 9/1/21 2022 Crave Income Budget Thursday-Burger Bash 27400 Friday-Foods from Around the World 35000 Saturday-Fire&Smoke 35000 Ticket Packages 8800 Sponsors City of SV Economic Grant 0 Other sponsors 80000 Total Crave Revenue 186200 Crave Expenses Administration-15%of budget 29230 Advertising 36500 Chefs from out of Area 6600 Local lodging for out of area chefs 5000 Food for chefs all events 18000 Event Production 46220 Operations 3200 CenterPlace Rent 8300 Tents 12000 Total Crave Expenses 165050 Net Income/donation of NonProfit 21150 JAKT Foundation 2022 Approved 9/1/21 2022 Budget Farmers Market-CenterPlace& Chamber Farmers Market Revenue 88000 SVFM Expenses 88000 Net Revenue SVFM 0 Crave-CenterPlace Crave Revenue 186200 Crave Expenses 165050 JAKT Donation fund/Buffer 21150 Net Revenue Crave 0 Brews Beats&Eats-CenterPlace JAKT Support 2500 BBE Revenue 31000 BBE Expenses 32825 Net Revenue BBE 675 Beer Festival August-CenterPlace JAKT Support 2500 Festival Revenue 35000 Festival Expenses 37825 Net Revenue BBE -325 VIII. ATTACHMENTS 1. Copy of 501 c 3 exempt status—attached. 2. Copy of most recent approved and proposed budget (above) 3. Copy of meeting minutes showing official approval of project and authorization of application of a signed resolution of the board of directors authorizing the application—attached. 4. List of members of the organization's board of directors and principal staff. a. Adam Hegsted —President b. Karen Stebbins—Vice President c. Jennifer Hegsted —Secretary d. Thomas Stebbins—Treasurer e. Katy Lee—SVFM Market Manager&JAKT staff 5. List co-sponsors, if any, by title and type.—none Certification The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of loca state, or federal law. 2. That it has read and u erstands the informal'. 'on fined in the Grant application and will comply with all prow' ns thereof. 4 /AI'4. Certified By: Thomas W. Stebbins Treasurer,JAKT Foundation September 30, 2021 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 Employer Identification Number: Date: S E P I ZO17 81-5319087 DLN: 17053087331017 JAKT FOUNDATION Contact Person: IDIf 31614 CIO THE LEVY LAW FIRM PLLC JEFFREY GAUNCE 421 W RIVERSIDE STE 381 Contact Telephone Number: SPOKANE, WA 99201 (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 509(a)(21 Form 990/990-EZ/990-N Required: Yes Effective Date of Exemption: February 10. 2017 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c)(3). Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section status.2P�easerkeep2itThis for yourer recordds,help resolve questions on your Organizations exempt under IRC Section 501(c)(3) are further classified as either ypunnder therIRCeSectionilistedoatdtheotop We determined a public If we indicated at the top of this letter that you're required to file Form 990/990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N, the e-Postcard). If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt organization, go to w .irs_gov/charities. Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities. which describes your recordkeeping, reporting, and disclosure requirements. Letter 947 It -2- JAKT FOUNDATION Sincerely, 7-*4 �. ; Director, Exempt Organizations Rulings and Agreements Letter 947 MINUTES OF SEPTEMBER 1, 2021 MEETING OF BOARD OF DIRECTORS AND OFFICERS OF JAKT FOUNDATION The Board of Directors of JAKT Foundation(the"Company")met as follows: 1. Date: September 1, 2021. 2. Time: 4pm. 3. Place:Newman Lake, Washington. 4. Present: Adam Hegsted, Jennifer Hegsted, Thomas Stebbins, and Karen Stebbins. 5. Presiding Officer: Adam Hegsted. 6. Acting Secretary: Karen Stebbins. A. Waiver of Notice. The undersigned, by execution of these minutes, hereby waives all requirements as to formal notice of the time, place, and object of this meeting and consents to all action taken at this meeting or any adjournment thereof. B. Confirmed July 19, 2021 minutes & actions. C. New Projects: Approved the following projects and budget for each. 1. Brews, Beat&Eats—adjusted to leverage the opening Spokane Valley Farmers Market with infrastructure(tent) and opening food truck night to be followed on Saturday by the all ages event. 2. A To Be Named Craft Beer event to be held in early August with 15+craft breweries with music for those over 21 event. 3. Approved treasurer, Torn Stebbins,to start the effort of building an overall event budget and "event shark tank"to encourage more events representing the culture and diversity of the Spokane Valley region. Minutes--JAKT Foundation C. Officers. The following officers were unanimously approved following a motion and a vote: Adam Hegsted—President Karen Stebbins—Secretary Jennifer Hegsted—Member Tom Stebbins—Treasurer There being no further business to come before the meeting, the meeting was adjourned. 1)K)QA,O. Karen Stebbins, Secretary APPROY,ED: Adam Hegsted, President J ifer f sted, Pres' e T omas Stebb. s, President Minutes—JAICT Foundation CITY OF SPOKANE VALLEY APPLICATION FOR LODGING TAX FUND MONIES -� PROJECT APPLICATION DEADLINE: October 1, 2021 before 4:00 p.m. Project Title: Spokane Valley Farmers Market/Sprague Avenue Farmers Market Type of Project: Farmers Market Will there be an admission charge for this activity? No If so, how much? n/a Applicant: JAKT Foundation by Tom Stebbins Phone: (509)621-0125 E-mail: tom@jaktfoundation.org Address: PO Box 85 City: Newman Lake State WA Zip 99025 Applicants are: Non-profit Yes,JAKT Foundation Amount requested: $25,000 Applicant's match: $63,000 Total project budget: $88,000 Is this a new or continuing activity? Continuing,year 4 and new year 1 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? The JAKT Foundation was founded in 2017 to support events such as Crave and now a Spokane Valley Farmers Market. Vision: To create, celebrate, enrich, and expand our sense of community through events. Mission: Be the catalyst to build collaborations for the betterment of community. Core Values: * Build Community * Collaborate * Highlight chefs * Partner of Spokane Valley * Catalyst for community alliances * Passion for food and cultural events * Inclusionary, everyone benefits * Culinary leadership locally, regionally & nationally III. PROJECT SUMMARY JAKT Foundation desires to execute and follow our vision and mission statement by continuing the Farmers Market at Spokane Valley CenterPlace,while adding a new farmers market more central to Spokane Valley on Sprague Avenue in partnership with the Greater Spokane Valley Chamber of Commerce. The Spokane Valley Farmers Market is located at CenterPlace to build upon the role as the Spokane Valley location for events and the Monday/Tuesday Sprague Avenue Farmers Market adds another consistent"event" within Spokane Valley to enhance tourists to stay local and build further economic activity within the farmers market community. We will continue our quest to build a sense of pride and services to Spokane Valley while creating a fun place to meet, greet,find locally grown farm products and handcrafted items every Friday and Monday/Tuesday night. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? Maintain the Spokane Valley Farmers market with financial stability while partnering with the Greater Spokane Valley Chamber of Commerce with a Sprague Avenue Farmers Market as we continue our work in creating a community assets for Spokane Valley. b. How and why the community will benefit? Highlight local farmers and artisans while creating a vibrant and fun market that residents will be happy to support and proud to show off to their friends throughout the region. ,;. What are the beginning and ending dates of your project? Every Friday night from 4pm to 8pm at CenterPlace from June 3 to September 16, 2022 and June 6/7 to September 12/13, 2022 for the Sprague Avenue Farmers Market. d. Is it a seasonal activity appropriate to its location?Yes, the event capitalizes on the attributes of CenterPlace' s inside and outside venue options and adds a community destination amenity to Sprague Avenue. e. If an outdoor activity, are there any weather-related constraints?The Spokane Valley Farmers Market will be held outside in the NW corner of the CenterPlace parking lot and the Sprague Avenue Farmers Market will be held outside at the Greater Spokane Valley Chamber of Commerce parking lot. Rain or shine the Spokane Valley Farmers Market and Sprague Avenue Farmers Market will happen realizing weather can affect attendance. f. What measures you will apply to evaluate its success? Hotels will have a "local" amenity to direct guests too. Another fun thing in Spokane Valley to do on a Friday night and reinforce returning to a Spokane Valley lodging property. 1. We will survey attendees so we can be responsive to desires for events and dates. 2. Combine the objective results shared in our wrap up report to Spokane Valley City Council and administration subjective perceptions for final results and return on investment of these valuable funds. V. IMPACT ON TOURISM Projected(expected to participate) Total Overall Attendance 2020 10,500 Total Overall Attendance 2021 13,650 Total Projected Attendance 2022 25,000 Attendees who traveled 50 miles or more to attend Total (estimate) 500 Of total, attendees who traveled from another state or country 150 Attendees who stayed overnight Paid Accommodations 50 Unpaid Accommodations 100 Paid Lodging Nights 50 Provide a description of the methods used in making the above estimations: 1. Direct Count—We will secure a count from participating lodging properties and note within our wrap up report exact totals reported. 2. Indirect Count—will not be used. 3. Representative Survey—will not be used. 4. Informal Survey—will not be used. 5. Structured estimate—will be used and will be copy of the Spokane Public Facility District/Spokane Sports Commission formula of estimating room nights at 10%of attendance. Description of the methods that will be used to determine actual attendance 1. Head count by the market manager and staff at each market, every half hour. VI. SPOKANE VALLEY CITY COUNCIL GOALS AND PRIORITIES THAT SHOULD BE ADDRESSED IN APPLICATION Council Goals and Priorities for Use of the Initial 2% Lodging Tax 1. Council desires to direct awards toward funding new and innovative projects,activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing i. Spokane Valley Farmers Market&the Sprague Avenue Farmers Market will assist in tourism marketing of Spokane Valley. Further both are Spokane Valley events your lodging tax dollars will support. b. The marketing and operations of special events and festivals i. Funds will be used in marketing and operations of Spokane Valley&Sprague Avenue Farmers Market. c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district. i. Spokane Valley Farmers Market will rent and pay$10,400 to Spokane Valley CenterPlace for holding the farmers market at this location. d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non- profit organizations. N/A 2. Council will emphasize the utilization of funds for capital expenditures to develop tourism destination facilities or venues within the City of Spokane Valley as a means of drawing additional visitors to the City(recognizing that this option is limited to facilities owned by a municipality or public facility district). Council would like to move in the direction of allocating a majority of lodging taxes toward this purpose. N/A 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism-based economy including shopping, dining and overnight visits. a. Spokane Valley Farmers Market will complement this objective in 2022 and the addition of the Sprague Avenue Farmers Market will add to the effort. The farmers market will continue to provide an amenity for tourism and the greater community that is part of any vibrant community. 4. Council will take into consideration revenues derived from lodging sources within Spokane Valley received by applicants from other municipal entities and agencies such as the Spokane County Tourism Promotion Authority and Spokane Public Facilities District.Spokane Valley&the Sprague Avenue Farmers Market will not submit an application from this funding source. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. Acknowledged VII. PROJECT BUDGET GRANT AMOUNT ENTITY CATEGORY RECEIVED MATCH TOTAL To be filled out by Non-Profit Agencies: 1. Non-municipal entities promoting and advertising tourism $ $ $ 2. Non-municipal entities for marketing and operating events and festivals $ 25,000 $ 63,000 $ 88,000 3. Non-municipal entities for operations of tourism-related facilities owned by non- profit organizations $ $ $ • The #1 reason there is a Farmers Market in Spokane Valley is due to Spokane Valley Lodging tax grant continuation of support resulting in $7200 last year which was used to underwrite the cost of a market manager to secure vendors and line up the logistics of the market. • The JAKT Foundation is requesting$25,000, 2/3's of full amount of the market manager position, this year to ensure the market manager position can maintain organized and continues to find the best vendors to bring to the community and boost attendance. It also allows the ability of the SVFM and SAFM to provide space to farmers and vendors at minimal cost, and to allow nonprofit and community partners at no cost. • Your support will allow the Spokane Valley Farmers Market to start planning without a firm commitment of corporate or vendor fees that are needed now as we work towards a June 2022 season launch. !ART Foundation 2022 Approved 7/19/21 Income 2022 Budget Farmers Market-CenterPlace&Chamber CenterPlace Chamber EBT 0 0 Kernel/Kids 0 0 Fresh.Bucks 0 0 Vendors 11000 7500 Farmers Market Vendors Subtotal Food Trucks 1500 500 Donations 1000 Economic Grant 9000 22500 Lodging Grant 25000 0 SVFM Sponsorship 6500 3500 Farmers Market Revenue 54000 34000 SVFM Expenses Administrative 10%of gross 5400 3400 Advertising 3500 2500 Market music 1600 1500 Office Supplies 1100 2000 One Time Costs 2500 Rent 12000 0 Market Manager 24000 22500 Setup/down/training 3000 3000 Reserves/Matching Fund @ 10% 5400 0 SVFM Expenses 50600 37400 Net Revenue SVFM 3400 -3400 MKT Foundation 2022 Approved 9/1/21 2022 Budget Farmers Market=CenterPlace& Chamber Farmers Market Revenue 88000 SVFM Expenses 88000 Net Revenue SVFM 0 Crave-CenterPlace Crave Revenue 186200 Crave Expenses 165050 MKT Donation fund/Buffer 21150 Net Revenue Crave 0 Brews Beats&Eats-CenterPlace JAKT Support 2500 BBE Revenue 31000 BBE Expenses 32825 Net Revenue BBE 675 Beer Festival August-CenterPlace JAKT Support 2500 Festival Revenue 35000 Festival Expenses 37825 Net Revenue BBE -325 VIII. ATTACHMENTS 1. Copy of 501(c)(3) exempt status—attached. 2. Copy of most recent approved and proposed budget (above) 3. Copy of meeting minutes showing official approval of project and authorization of application of a signed resolution of the board of directors authorizing the application—attached. 4. List of members of the organization's board of directors and principal staff. a. Adam Hegsted —President b. Karen Stebbins—Vice President c. Jennifer Hegsted—Secretary d. Thomas Stebbins—Treasurer e. Katy Lee—Market Manager 5. List co-sponsors, if any, by title and type. Lance Beck, CEO of the Greater Spokane Valley Chamber of Commerce. Certification The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in the Grant application and will comply with all provisions thereof. Certified By: Thomas W. Stebbins Treasurer,JAKT Foundation September 30, 2021 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 Employer Identification Number: Date: S E P l 2017 81-5319087 DLN: 17053087331017 JAKT FOUNDATION Contact Person: ID# 31614 C/O THE LEVY LAW FIRM PLLC JEFFREY GAUNCE 421 W RIVERSIDE STE 381 Contact Telephone Number: SPOKANE, WA 99201 (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 509(a)(2) Form 990/990-EZ/990-N Required: Yes Effective Date of Exemption: February 10, 2017 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 5O1(c)(3). Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106, or 2522. This letter could help resolve questions on your exempt status. Please keep it for your records. Organizations exempt under IRC Section 501(c)(3) are further classified as either uder theC pulic n cctio private listedoatdtheotop of thisns. We rletteryou`re a public charity If we indicated at the top of this letter that you're required to file Form 990/990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N, the e-Postcard). If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt • organization, go to www.irs.gov/charities. Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities. which describes your recordkeeping, reporting, and disclosure requirements, Letter 947 4 - -2- JAKT FOUNDATION Sincerely, Director, Exempt Organizations Rulings and Agreements Letter 947 MINUTES OF JULY 19, 2021 MEETING OF BOARD OF DIRECTORS AND OFFICERS OF JAKT FOUNDATION The Board of Directors of JAKT Foundation(the"Company") met as follows: 1. Date: July 19, 2021. 2. Time: 2pm. 3. Place:Newman Lake, Washington. 4. Present: Adam Hegsted, Jennifer Hegsted,Thomas Stebbins, and Karen Stebbins. 5. Presiding Officer: Adam Hegsted. 6. Acting Secretary: Karen Stebbins. A. Waiver of Notice. The undersigned, by execution of these minutes, hereby waives all requirements as to formal notice of the time, place, and object of this meeting and consents to all action taken at this meeting or any adjournment thereof. B. New Farmers Market in Spokane Valley. The Presiding Officer described a new project proposed by JAKT director,Katy Lee, regarding producing a new farmers market in collaboration with the Spokane Valley Chamber of Commerce. Similar to the current farmers market at CenterPlace the new market will occur on the Sprague corridor on Monday or Tuesday late afternoon. The board, upon a brief discussion, unanimously approved pursuing this event. C. Officers. The following officers were unanimously approved following a motion and a vote: Adam Hegsted—President Karen Stebbins—Secretary Jennifer Hegsted—Member Tom Stebbins—Treasurer D. Directors. A motion was made and seconded and the following resolution was unanimously adopted: RECONFIRMED RESOLUTION, Thomas Stebbins has the full authority from the JAKT Board to pursue a lodging grant from Spokane Valley, an economic development grant from Spokane Valley, Spokane TPA or any potential government or municipal support possible for any and all JAKT events. Minutes—.[AK"['Foundation There being no further business to come before the meeting, the meeting was adjourned. Karen Stebbins, Secretary APPROyED: Adam Hegsted, President J ifer 1 sted, Pres' a T-minas Stebbi s, President Minutes—MKT Foundation CITY OF SPOKANE VALLEY APPLICATION FOR LODGING TAX FUND MONIES r� PROJECT APPLICATION DEADLINE: October 1, 2021 before 4:00 p.m. Project Title: JAKT Event Fund for Spokane Valley Type of Project: Spokane Valley Events Applicant: JAKT Foundation by Tom Stebbins Phone: (509)621-0125 E-mail: tomPiaktfoundation.org Address: PO Box 85 City: Newman Lake State WA Zip 99025 Applicants are: Non-profit Yes,JAKT Foundation Amount requested: $400,000 Applicant's match: $100,000 Total project budget: $500,000 Is this a new or continuing activity?Varies Will there be an admission charge for this activity?Will Vary If so, how much? n/a II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? The JAKT Foundation was founded in 2017 to support events such as Crave and now a Spokane Valley Farmers Market. Expanding to encourage and develop community events monthly/weekly will create Spokane Valley lodging "stickiness" good for all. Vision: To create, celebrate, enrich, and expand our sense of community through events. Mission: Be the catalyst to build collaborations for the betterment of community. Core Values: * Build Community * Collaborate * Highlight chefs * Partner of Spokane Valley* Catalyst for community alliances * Passion for food and cultural events * Inclusionary, everyone benefits * Culinary leadership locally, regionally& nationally !I. PROJECT SUMMARY JAKT Foundation will specifically answer the request of Spokane Valley City Council as noted in Section VI., item 1 "Council desires to direct awards toward funding new and innovative projects, activities,events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing i. JAKT and Valleyfest will utilize their existing knowledge base and bring in additional partners and promoters to build Spokane Valley as a destination and something going on and reason to stay right in the Valley." JAI<T Foundation desires to execute and follow our vision and mission statement by creating a bold new concept that follows the Washington RCW laws and builds an economic effort focused on attracting and keeping lodging visitors in Spokane Valley. JAKT in partnership with Valleyfest will form a "shark tank" for review and partnership within their structures with sharks being;JAKT(1),Valleyfest (1), Lodging(1) and regional sponsors(5 is goal) who bring$20,000 or more to the table to support to be identified events. New events from anyone with an idea will be encouraged to apply for up to $500,000 of funding. We anticipate this to be spread around to multiple promoters, non-profit events and anyone wanting to build community events to attract tourists to the city while building reasons for the Spokane Valley community to take notice and recreate right here, IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? Maximize Spokane Valley event assets and build Spokane Valley as the center for community events in the region. b. How and why the community will benefit? Community pride and knowledge of something going on right in the Spokane Valley will generate pride and build perception in the greater Spokane region. c. What are the beginning and ending dates of your project? 2022—monthly events with weekly as possible relative to time of the year. d. Is it a seasonal activity appropriate to its location?Yes, our events will primarily be at CenterPlace given the infrastructure that exists and focus of the City of Spokane Valley to be the event location. We will also utilize Spokane Valley Parks and other venues within Spokane Valley to complete this schedule. e. If an outdoor activity, are there any weather-related constraints?Anytime an event is outdoors it can be impacted by wind, snow/rain, heat/cold but within scheduling as much as possible we will spread events throughout the calendar to not double up and minimize weather concerns. f. What measures you will apply to evaluate its success? Hotels will have a "local" amenity to direct guests too on a regular basis. Another fun thing in Spokane Valley to do on weekends and reinforce returning to a Spokane Valley lodging property. 1. Combine the objective results shared in our wrap up report to Spokane Valley City Council and administration subjective perceptions for final results and return on investment of these valuable funds. V. IMPACT ON TOURISM Projected(expected to participate) Total Overall Attendance 2022 150,000 Attendees who traveled 50 miles or more to attend Total (estimate) 5000 Of total, attendees who traveled from another state or country 3500 Attendees who stayed overnight Paid Accommodations 500 Unpaid Accommodations 1000 Paid Lodging Nights 500 Provide a description of the methods used in making the above estimations: 1. Direct Count—We will secure a count from participating lodging properties and note within our wrap up report exact totals reported. 2. Indirect Count—will not be used. 3. Representative Survey—will not be used. 4. Informal Survey—will not be used. 5. Structured estimate—will be used and will be copy of the Spokane Public Facility District/Spokane Sports Commission formula of estimating room nights at 10%of attendance. Description of the methods that will be used to determine actual attendance 1. Each event will be expected to provide a recap following a template to match requirements of the RCW and City of Spokane. VI. SPOKANE VALLEY CITY COUNCIL GOALS AND PRIORITIES THAT SHOULD BE ADDRESSED IN APPLICATION Council Goals and Priorities for Use of the Initial 2% Lodging Tax 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing i. JAKT and Valleyfest will utilize their existing knowledge base and bring in additional partners and promoters to build Spokane Valley as a destination and something going on and reason to stay right in the Valley. b. The marketing and operations of special events and festivals i. Funds will be used in marketing and operations of Spokane Valley events. c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district. i. JAKT and other events will rent facilities within the Spokane Valley. d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non- profit organizations. N/A 2. Council will emphasize the utilization of funds for capital expenditures to develop tourism destination facilities or venues within the City of Spokane Valley as a means of drawing additional visitors to the City(recognizing that this option is limited to facilities owned by a municipality or public facility district). Council would like to move in the direction of allocating a majority of lodging taxes toward this purpose. N/A 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism-based economy including shopping, dining and overnight visits. a. JAKT(Crave, Spokane Valley Farmers Market and possible other TBD events),Valleyfest(Valleyfest, Bike Celebration, and possible other TBD events)will be funded within this formula at requested level with balance being applied to new events. Events add amenities for tourism and the greater community that is part of any vibrant community. 4. Council will take into consideration revenues derived from lodging sources within Spokane Valley received by applicants from other municipal entities and agencies such as the Spokane County Tourism Promotion Authority and Spokane Public Facilities District.JAKT and Valleyfest applied for Economic Development funding and for Lodging Tax support but this is simply an option with a larger upside and vision while building upon existing Spokane Valley events. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. Acknowledged VII. PROJECT BUDGET GRANT AMOUNT ENTITY CATEGORY RECEIVED MATCH TOTAL To be filled out by Non-Profit Agencies: 1. Non-municipal entities promoting and advertising tourism $ $ $ 2. Non-municipal entities for marketing and operating events and festivals $ 400,000 $ 100,000 $ 500,000 3. Non-municipal entities for operations of tourism-related facilities owned by non- profit organizations $ $ $ JAKT Foundation 2022 Approved 9/1/21 2022 Budget Big Idea Budget Spokane Valley Lodging Tax 400000 Matching Sponsors @ 20% 100000 100000 Net Revenue 500000 Big Idea Expenses Grants Match Grant Administration/Reports 10% 50000 5000 Farmers Market 25000 Farmers Market Sponsors 5000 Crave 35000 Crave Sponsors 7000 Brews Beats Eats 10000 Brews Beats Eats Sponsors 2000 Beer Festival 15000 Beer Festival Sponsors 3000 TBD Events New 80000 16000 New Cultural 75000 15000 Existing 210000 47000 Total Expense/Match 500000 100000 VIII. ATTACHMENTS 1. Copy of 501(c)(3) exempt status—attached. 2. Copy of most recent approved and proposed budget (above) 3. Copy of meeting minutes showing official approval of project and authorization of application of a signed resolution of the board of directors authorizing the application—attached. 4. List of members of the organization's board of directors and principal staff. a. Adam Hegsted--President b. Karen Stebbins—Vice President c. Jennifer Hegsted—Secretary d. Thomas Stebbins—Treasurer e. Katy Lee—Market Manager Certification The applicant here certifies and affirms: 1. That it will abide by all relevant local,state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in the Grant application and will comply with all provisions thereof. l • /1 Certified By: . op/ Thomas W. Stebbins Treasurer,JAKT Foundation September 30, 2021 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 Employer Identification Number: Date: S E P l { Z0l7 81-5319087 DLN: 17053087331017 JAKT FOUNDATION Contact Person: ID# 31614 C/O THE LEVY LAW FIRM PLLC Contact TelephoneNumber: 421 W RIVERSIDE STE 381 o8tac 829-5500T SPOKANE. WA 99201 Accounting Period Ending: December 31 Public Charity Status: 509(a)(2) Form 990/990-EZ/990-N Required: Yes Effective Date of Exemption: • February 10, 2017 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c)(3). Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2oear2 This letter help resolve questions on your exempt status. Please keep it for your records. Organizations exempt under IRC Section 501(c)(3) are further classified as either public charities or private foundations. We determined you're a public charity under the IRC Section listed at the top of this letter. If we indicated at the top of this letter that you're required to file Form 990/990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N. the e-Postcard). If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked, If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt organization. go to ww.irs.gov/charities. Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities, which describes your recordkeeping, reporting. and disclosure requirements. Letter 947 1 ' I -2- JAKT FOUNDATION Sincerely, 4444 �vU.,.._;,yam Director, Exempt Organizations Rulings and Agreements Letter 947 MINUTES OF SEPTEMBER 1, 2021 MEETING OF BOARD OF DIRECTORS AND OFFICERS OF JAKT FOUNDATION The Board of Directors of JAKT Foundation(the"Company")met as follows: 1. Date: September I,2021. 2. Time: 4pm. 3. Place: Newman Lake, Washington. 4. Present: Adam Hegsted, Jennifer Hegsted, Thomas Stebbins,and Karen Stebbins. 5. Presiding Officer: Adam Hegsted. 6. Acting Secretary: Karen Stebbins. A. Waiver of Notice. The undersigned, by execution of these minutes,hereby waives all requirements as to formal notice of the time, place, and object of this meeting and consents to all action taken at this meeting or any adjournment thereof, B. Confirmed July 19, 2021 minutes& actions. C. New Projects: Approved the following projects and budget for each. 1.Brews,Beat&Eats—adjusted to leverage the opening Spokane Valley Farmers Market with infrastructure(tent) and opening food truck night to be followed on Saturday by the all ages event. 2.A To Be Named Craft Beer event to be held in early August with 15+craft breweries with music for those over 21 event. 3. Approved treasurer, Tom Stebbins,to start the effort of building an overall event budget and "event shark tank"to encourage more events representing the culture and diversity of the Spokane Valley region. Minutes—JAKT Foundation C. Officers. The following officers were unanimously approved following a motion and a vote: Adam Hegsted—President Karen Stebbins— Secretary Jennifer Hegsted—Member Torn Stebbins—Treasurer There being no further business to come before the meeting, the meeting was adjourned. iVIQA61-\, Karen Stebbins, Secretary APPRO\I D: Adam Hegsted, President J fifer i sted, Pres` e t T somas Stebbu s, President Minutes—MKT Foundation 9/30/2021 WFS/LAWN PLAZA k pr- JAKT � - _ f n„,„ .- 2022L-adStiteTnx j —1 r� 1••1M�• 1'7 L( 1 JF4Emcn. F`1l1F..F I;IC? ' ' ° ^• .• . I .!, 4 lie . ''' I' "1.C., -'1 11' vs sre y.. to kit.. it �, `: t st The 1t Evewt 3 1 9/30/2021 Next step forJAK.T ®ur r. I44.I.ss[.0101..., MEssLow; 'se tie ` 3 4k catalustto build '' °f collaborations for .. _ I_ - the betterment of r: couuuni.tu. The ',l r .rt parts,together, I ``— creates wore. . — J. I -. ,�'I 4 ,i' .r . '4' *10, L tl W t•. . , ' , owe step bade...awd owe s� ,'� 'Els C.— r eta wtstep forwara 5 1 `r f o l iI' ti• 6 2 9/30/2021 S in a rie t t for evewts... . .P._ + Nik • Exist£wg r r:.:, 1 • Cultural 4 , ' • xecruit Coninttotttb eVewts to stove lcoateaw—Spal¢ant + '4 -�..— wilco wal,t1 kjoul s I. 4 ryl 7 E �4gpl.A ' .`'��,4dF. •.1 d.Cz.N7 f © G WEST LAWN PLAZA R i Q L 1 � 'fit r I 7F1� r,t rs i.i' 7 r� .,�lil�«�i,��. ill ,, ,:. 8 I 9 3 9/30/2021 ', : -� J • ,..Nt, .460,br- •Mil'—.1 .orr,4 , -•j :10..xi.ie.. , . . AL ......,q6,41 1 r ,. , , _.. { 1.r . - �. f 10 Cra f Srewrfest 21+ evewt 1-5+ breweries Live music Food bkj Lt CaterLI.g j1 .S — w •r • together,we are bpdtoti.wg a strowger $41Ethe - - eowow.uwit awd Atth6 CQYLLWIAIwLtid assets! —fide! .. , !~ T I 12 4 CITY OF SPOKANE VALLEY APPLICATION FOR LODGING TAX FUND MONIES INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: October 1, 2021 before 4:00 p.m. Project Title: Northwest Winterfest Type of Project: Holiday, Cultural, and Arts Festival Applicant: Sam Song Phone: 509-280-2739 E-mail samsong44©hotmail.com Address: 3328 E 24th City: Spokane State WA Zip 99223 Applicants are: Non-profit X Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Mary Kae Repp Phone: 509-995-7700 E-mail mk@genesiscreatescolor.com Address 2703 N Pittsburg St City Spokane _ State WA _Zip 99207 Amount requested: $45,000 Applicant's match: $150,000 Total project budget: $1,063,612 Is this a new or continuing activity? Continuing Will there be an admission charge for this activity? ell) No If so, how much?,$1 9.99 City of Spokane Valley Request for 2022 Grant Page 4 of 8 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? The event was brought back to life again in 2020, in a limited capacity at the Mirabeau Park Hotel and Convention Center. The plan for Northwest Winterfest is to be an annual event in Spokane Valley. We are hosting the Spokane Valley event in 2021 at the Spokane Fair and Expo Center and the second location event in Kennewick in 2022 at the Benton County Fairgrounds. It has been inspired by the cultural activities facilitated by the 2015 Washington State Chinese Lantern Festival, which generated a total economic impact of $4.67 million for the region, as well as the two cultural events held in 2018 and 2019 hosted by the Family Guide. Beginning in 2017, the Northwest Winterfest team began development to create the flagship event to become the premier annual winter festival in our region. Our mission is to create passion in cross cultural understanding and appreciation in the global community. The key values are RESPECT, PASSION, WIN-WIN, CREATIVITY AND INTEGRITY. Northwest Winterfest will be featuring life size lights displays in the form of traditional Chinese Lanterns, lantern Christmas trees hand painted by local artists, art, food and entertainment, culture and education, all happening during the holiday season. III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. The marketing and promotion of Northwest Winterfest is being coordinated and enthusiastically supported by Avista, Visit Spokane, Spokane Arts, Mirabeau Park Hotel, City of Spokane Valley, the Spokane Tribe of Indians, the Kalispel Tribe of Indians, Visit Tri-Cities, regional libraries, regional school districts, and 20+ cultural organizations in the region. The impact of Northwest Winterfest on tourism to the City of Spokane Valley and our region will be long-term oriented as it is an annual event and has a successful track record by its creators. The funding we request will be used to help all aspects of the events, including but not limited to capital purchases, event operations, marketing, and promotions. IV. SCOPE OF WORK Fully describe the project. In addition, give a brief history of the event or organization. Expand on your Project Summary to address such issues as: a. What it is you wish to do? The 2022 Northwest Winterfest features the - Winter Wonderland of handcrafted, life-size "Holiday Themed" LED lighted lanterns. - Northwest Winterfest Cultural Celebration. - Display of hand-painted Christmas Trees. City of Spokane Valley Request for 2022 Grant Page 5 of 8 b. How and why the community will benefit? Northwest Winterfest provides an opportunity for the Hispanic, Asian, African American, Native American, Middle Eastern and the Caucasian Community to come together in unity for a cross cultural exchange by celebrating our beloved holiday traditions. Northwest Winterfest will add to the identity of the City of Spokane Valley as being a unique, family friendly and culturally diverse community. Spokane Valley will benefit because hosting a large, annual event will attract tourist from not just Spokane but other states and major cities. Increased tourism will benefit the hospitality and restaurant industries during the holiday season. Tourist will be able to experience all that the Spokane Valley area has to offer and will be encouraged to return during different parts of the year. As our event plans to be held annually, as we grow, we will be able to reach more people and increase tourism in the area each year. c. What are the beginning and ending dates of your project? Beginning: November 25, 2022 End: January 1, 2023 d. Is it a seasonal activity appropriate to its location? Yes, all displays and branding will be winter and holiday-related. There will also be an emphasis on the many cultures that make up the Greater Spokane Region. e. If an outdoor activity, are there any weather-related constraints? The festival is designed and planned to withstand the typical winter weather in our region. We have plans to assess the weather daily and remove any snow and ice. We plan to make sure that the event is accessible to all people. f. What measures will you apply to evaluate its success? 1. Attendance. 2. Economic impact to the City of Spokane Valley and Spokane County. 3. Reviews by participants on social media platforms. 4. Media coverage. 5. Hotel room nights. 6. Cultural awareness. 7. Volunteer hours & participation. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." City of Spokane Valley Request for 2022 Grant Page 6 of 8 V. IMPACT ON TOURISM "Tourism," as defined in RCW 67.28.080(5), means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. A practical measure of tourism is the number of visitors that are attracted to the area. Provide an estimated or "projected" number of visitors who are expected to be attracted by the proposal in the following categories: Projected(expected to participate) Total Overall Attendance 57,000 Attendees who traveled 50 miles or more to attend Total 13,000 Of total, attendees who traveled from another state or country I 1,400 1 , Attendees who stayed overnight Paid Accommodations N/A Unpaid Accommodations 1,700 Paid Lodging Nights* 4,100 *one lodging night=one or more persons occupying one room for one night Provide a description of the methods used in making the above estimations as well as a description of the methods that will be used to determine actual attendance and distinguish among the visitor categories (methods include a head count, car count, survey, or other with explanation). Attachments to this section should be labeled "V. Impact on Tourism." Estimations Method: We used the Lodging Tax Report: 2018 Lodging Tax Expenditures Update compiled by Joint Legislative Audit & Review Committee (JLARC) as the main tool to estimate "Attendees who traveled 50 miles or more to attend", "Attendees who stayed overnight" and "Paid Hotel Nights". Rather than using data from the whole state, we used the interactive dashboard data only from Spokane and Spokane Valley. Based on the total from 2014 to 2018, we used the percentage of each category to the total attendees to generate the estimates. Interactive dashboard can be found from the link below: https:llpublic.tableau.comlprofileljlarc#llvizhome/LodgingTaxMunicipalSummary/MunicipalSummary 2 Actual attendance will be obtained by the ticket sales, ticket giveaways and complimentary access for the underserved or special guests; we will work with local tourism agencies and ticketing agency to identify attendees from over 50 miles radius; we work with the hotels and Visit Spokane to track paid hotel nights. City of Spokane Valley Request for 2022 Grant Page 7 of 8 Spending Habits of Tourists • 83% of families will splurge on their travel destination when planning a vacation, 68% on paid attractions, 68% on staying close to their destination, 63% on eating out/food and 63% on the length of their trip (NYU) • 26% of American domestic travel expenses go towards food services, 20% towards public transportation, 20% towards lodging, 17% towards auto transportation, 10% towards recreation/amusement and 7% towards retail (US Travel Association) • Travelers who book their activities ahead of their trip spend 47% more on lodging than those who wait to book (Booking.com) • Lodging costs are about 26% of total travel expenditures for domestic trips, and 21% for international trips (Value Penguin) • On average, excluding airfare, 30% travelers aged 55-64 spend $1500-$2500 on a one- week trip (Solo Traveler) • 37% of travelers are very likely to splurge on food and drink experiences (WYSE Travel Confederation) • 27% of travelers are likely to spend more on events or festivals (WYSE Travel Confederation) Source: https:l/bloq.accessdevelopment.comltourism-and-travel-statistics-the-ultimate-collection City of Spokane Valley Request for 2022 Grant Page 8 of 8 Applicants may find more information on the Joint Legislative Audit and Review Committee's guidelines under "Data Collection- How to report lodging tax expenditures" at http://leg.wa.gov/j larc/Pages/default.aspx Information requested in this section is required to be included at the time the application is submitted per RCW 67.28, as amended by Engrossed Substitute House Bill 1253 in 2013. If estimates are not given for all items listed in this section, then the application will be considered incomplete and will not be advanced to the Lodging Tax Advisory Committee for funding consideration. VI. SPOKANE VALLEY CITY COUNCIL GOALS AND PRIORITIES THAT SHOULD BEADDRESSED IN YOUR APPLICATION The Spokane Valley City Council will make the final award of lodging tax revenues to candidates based upon the recommendations of the LTAC. The City Council has established goals and priorities for using lodging tax revenues to benefit tourism within Spokane Valley. In addition to the evaluation criteria outlined in the other sections of this application, the LTAC desires to understand how the applicant's proposal and project would meet the City Council goals and priorities. Please explain how the proposal meets City Council goals and priorities, listed below.Attachments to this section should be labeled "VII. Consideration of City Council Goals and Priorities" Recognizing the Council's desire to fund innovative events, Northwest Winterfest is inspired by the diversities of cultures, the richness of arts, hospitalities of our region and the success of Washington State Chinese Lantern Festival which attracted 80,000 attendees in 2015 and generated an economic impact of$4.6 Million to the local economy. Based on the 2015 attendance report, and the overwhelmingly positive responses from this year's preliminary marketing campaign, we are anticipating an attendance of 57,500 in 2022. We are also encouraged and motivated by the overwhelmingly positive feedback from people we have shared the idea with, from the City of Spokane Valley Council, Parks Department, to local businesses like Mirabeau Park Hotel, AVISTA, the Spokane Tribe of Indians, the Kalispel Tribe of Indians, Spokane Arts, Visit Spokane, Spokane Folklore Society, to community groups and individuals. We have a vision that this will come into fruition with the generous support of all of them. The funding we request will help us continue this unique event combining arts, culture, lighted life-size lanterns, holiday celebrations, food and beverages over the holidays, therefore perfectly fitting the goal and priorities of the lodging tax, as stated in the application "Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism." Northwest Winterfest is well positioned to grow into an annual premier holiday event that is based in Spokane Valley, attracting guests from near and far. The event will be marketed throughout the Pacific Northwest. It will distinguish Spokane Valley as the most popular holiday destination in our region. City of Spokane Valley Request for 2022 Grant Page 9 of 8 Council Goals and Priorities for Use of the Initial 2% Lodging Tax In August 2013 Council for the first time adopted goals and priorities that it encouraged the LTAC to consider when making award recommendations. Based upon subsequent discussions betweenCouncil and Staff in the years of 2014 through 2021, these have evolved as follows: 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result inincreases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes forthe purposes allowed in State law, which include: a. Tourism marketing b. The marketing and operations of special events and festivals c. The operation and capital expenditures of tourism related facilities owned or operated bya municipality or public facility district d. The operation (but not capital expenditures) of tourism related facilities owned oroperated by non-profit organizations. 2. Council will emphasize the utilization of funds for capital expenditures to develop tourism destination facilities or venues within the City of Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). Council would like to move in the direction of allocatinga majority of lodging taxes toward this purpose. 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into considerationto a lesser degree the economic impact of all major components of our tourism-based economy including shopping, dining and overnight visits. 4. Council will take into consideration revenues derived from lodging sources within SpokaneValley received by applicants from other municipal entities and agencies such as the Spokane County Tourism Promotion Authority and Spokane Public Facilities District. 5. An award to any particular applicant cannot be greater than the dollar amount requested inthat applicant's application. City of Spokane Valley Request for 2022 Grant Page 10 of Vii. PROJECT BUDGET Please detail the budget for your project. In addition to completing the chart below, you must also submit your general operating budget, or fund-level budget for public agencies, PROJECT BUDGET SHEET GRANT AMOUNT CATEGORY REQUESTED MATCH* TOTAL - I To be filled out by Public/Municipal Agencies: 1, Municipality tourism marketing $ $ $ 2. Municipality event and festivals $ $ $ 3. Municipality facilities(operations and capital) $ $ $ To be filled out by Non-Profit Agencies: 1. Non-municipal entities promoting and advertising tourism $ $ $ 2. Non-municipal entities for marketing and operating events and festivals $45,000 $150,000 $195,000 3. Non-municipal entities for operations of tourism-related facilities owned by non-profit organizations $ $ $ TOTALS $45,000 $150,000 $195,000 *While matching funds are not required, the amount of additional funds an organization brings to an event is a good measure of that organization's commitment to success and the broad-base support for the project. City of Spokane Valley Request for 2022 Grant Page 11 of VIII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) Ma K e Title: Marketing Director Date: September 30, 2021 City of Spokane Valley Request for 2022 Grant Page 12 of INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 Date: A l G D 9 2017 Employer Identification Number: 82-2326334 DLN: 26053615002577 WOW CHINA Contact Person: 3328 EAST 24TH AVE CUSTOMER SERVICE ID# 31954 SPOKANE, WA 99223-0000 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 509(a) (2) Form 990/990-EZ/990-N Required: Yes Effective Date of Exemption: August 1, 2017 T Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We're pleased to tell you we determined you' re exempt from federal income tax under Internal Revenue Code (IRC) Section 501 (c) (3) . Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106, or 2522. This letter could help resolve questions on your exempt status. Please keep it for your records. Organizations exempt under IRC Section 501(c) (3) are further classified as either public charities or private foundations. We determined you' re a public charity under the IRC Section listed at the top of this letter. If we indicated at the top of this letter that you're required to file Form 990/990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N, the e-Postcard) . If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt organization, go to www.irs.gov/charities. Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501 (c) (3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements. Letter 947 -2- WOW CHINA Sincerely, to Director, Exempt Organizations Rulings and Agreements Letter 947 Northwest Winterfest Budget 2022 Revenue Grant and Sponsorhsip Spokane Kennewick Total Grant $ 75,000.00 $ 50,000.00 $ 125,000.00 Sponsorship $ 100,000.00 $ 75,000.00 $ 175,000.00 In-kind donation $ 30,000.00 $ 25,000.00 $ 55,000.00 Total $ 205,000.00 $ 150,000.00 $ 355,000.00 Tickets revenue Regular tickets $ 719,600.00 $719,600 $ 1,439,200.00 Family passes $ 9,998.00 $9,998 $ 19,996.00 Total $ 729,598.00 $729,598 $ 1,459,196.00 Parking Parking fees $35,000 $35,000 Total $35,000 $35,000 in-House Food and Merchandise Food $ 20,000.00 $ 10,000,00 $ 30,000.00 Total Grand Total $ 954,598.00 $ 924,598.00 $ 1,879,196.00 Expenditures Spokane Kennewick Tax $ - $ - Ticket fees $ - $ - Total Spokane Valley City Fees $ - $ 85,000.00 $ 85,000.00 Total $ 85,000.00 $ 85,000.00 $ - Chinese Partner Production material $ 156,250 $ 15,000.00 $ 171,250.00 Labor $ 256,000 $ 230,000.00 $ 486,000.00 Transportation Int'l $ 125,000 $ 125,000.00 Airfare/Visa for staff/Food $ 45,000 $ 15,000.00 $ 60,000.00 Insurance $ 5,000 $ 5,000.00 $ 10,000.00 Artistic design $ - Total $ 587,250 $ 265,000 $ 852,250.00 $ - Customs and Transportation $ - Customs $ 24,000.00 $ 24,000.00 Seattle to Spokane Valley $ 15,000.00 $ 12,600.00 $ 27,600.00 Potential tarrifs $ 25,000.00 $ 25,000.00 Storage $ 16,000.00 $ 16,000.00 $ 32,000.00 Total $ 80,000.00 $ 28,600.00 $ 108,600.00 $ - Marketing $ - Targeted marketing $ 78,000.00 $ 60,000.00 $ 138,000.00 Branding $ 1,000.00 $ 1,000.00 Total $ 79,000.00 $ 60,000.00 $ 139,000.00 $ - COGS $ - Food $ 8,000.00 $ 4,000.00 $ 12,000.00 $ - Total $ 8,000.00 $ 4,000.00 $ 12,000.00 $ - Event $ - Installation/Take down $ 50,000.00 $ 40,000.00 $ 90,000.00 Crane and equpment rental $ 6,000.00 $ 6,000.00 $ 12,000.00 Power $ 12,000.00 $ 12,000.00 $ 24,000.00 staff $ 75,000.00 $ 75,000.00 $ 150,000.00 Parking $ 2,000.00 $ 16,520.00 $ 18,520.00 Ticketing staff $ 6,742.00 $ 6,742.00 $ 13,484.00 Cleaning $ 4,620.00 $ 4,620.00 $ 9,240.00 Stage&Sound $ 8,000.00 $ 4,000.00 $ 12,000.00 Porta Potty $ 2,500.00 $ 2,500.00 $ 5,000.00 Heating $ 2,000.00 $ 1,000.00 $ 3,000.00 Fencing $ 4,000.00 $ 3,000.00 $ 7,000.00 Security $ 35,000.00 $ 35,000.00 $ 70,000.00 Insurance $ 7,500.00 $ 7,500.00 $ 15,000.00 Waste $ 3,500.00 $ 3,500.00 $ 7,000.00 Performers $ 8,000.00 $ 8,000.00 Site restoration $ 15,030.00 $ 15,000.00 Tents, table, chairs rental $ - Total Uniform and others $ 2,000.00 $ 2,000.00 $ 4,000.00 Event planning $ 7,500.00 $ 7,500.00 $ 15,000.00 Misc. $ 38,000.00 $ 38,000.00 $ 76,000.00 Total $ 274,362.00 $ 279,882.00 $ 554,244.00 Sales Tax $ 35,000.00 $ 30,000.00 $ 65,000.00 $ 1,063,612.00 $ 752,482.00 $ 1,816,094.00 Grand Total $ - Net profits/loss $ (109,014.00) $ 172,116.00 $ 63,102.00 wfwestfa_ Planning Committee Meeting Date: September 29, 2021 Time: 3pm 1. City of Spokane Valley, WA 2022 Lodging Tax Grant Application - Grant is requesting funds for Northwest Winterfest to increase tourism and lodging in Spokane Valley and the greater Spokane region. - Final revisions have been made and all board members have reviewed and approved the application. 00tvgatt 9G Northwest Winterfest Board of Directors: Lee Cameron: Co-chair Owner- Mirabeau Park Hotel Sam Song: Co-Chair Owner- Kumon Math & Reading Center of Spokane Charity Doyl: Co-chair Executive Director-The Family Guide Mary Kae Repp: Marketing Director Owner-Genesis Marketing Scott Steele Marketing& Communications-Avista CITY OF SPOKANE VALLEY APPLICATION FOR LODGING TAX FUND MONIES INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: October 1. 2021 before 4:00 o.m. Project Title: Marketing Spokane County Interstate Fair and Interim Events Type of Project: Marketing Applicant: Spokane County Fair & Expo Center- Erin Gurtel Phone: 509-477-2785 E-mail equrtel(c�spokanecounty.orq Address: 404 N Havana, Ste 1 City: Spokane Valley State WA Zip 99202 Applicants are: Non-profit Public/Municipal Agency X Must be a non-profit 501(c)(3) or,01(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Rachelle Buchanan Phone: 509-477-2784 E-mail rbuchanan(a�spokanecounty.org Address 404 N Havana, Ste 1 City Spokane Valley State WA Zip 99202 Amount requested: $75,000.00 Applicant's match: $35,000.00 Total project budget: Is this a new or continuing activity? Continuing Will there be an admission charge for this activity? Yes X No If so, how much? Adults: $13, Youth/Senior $10, Kids 6 and under no charge City of Spokane Valley Request for 2022 Grant Page 4 of II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? The Spokane County Fair & Expo Center host over 100 events a year, including the 10- day Spokane County Interstate Fair. The Spokane County Fair & Expo Center host close to 500,000 guests annually, including nearly 200,000 (2019 attendance) attending the Spokane County Interstate Fair. The Fair & Expo Center 97-acre facility continues to change to meet the growing need of the community and economy. This facility has grown from the site of the annual for to a year-round facility hosting local, regional, national and international events and conferences. Mission Statement As one of Spokane's largest annual events, the Interstate Fair strives to be a place where one can visit the past, explore the future, and enjoy the wonders of the present in a single location by: • Promoting public education related to our agricultural heritage; • Serving as a showcase of the talents of our community by providing a means of education, exhibit, and competition; • Promoting family-oriented entertainment and activities; • Providing superior customer service and an enjoyable experience; • Recognizing the vast cultural diversity of our participants and visitors; • Providing commercial opportunities that showcase information and new products related to agriculture, outdoor living, and other local interests; • Being innovative and creative in planning and growth in a secure and fiscally responsible way; and • Providing a safe and friendly environment. III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. To market and advertise the Spokane County Interstate Fair and Interim Events to our local audience in the Spokane area and beyond. We want to build on bringing in attendees that will reserve hotel/motel room nights and grow the consumers experience in Spokane Valley with shopping, dining, fuel, etc., in conjunction with attending the 2022 Spokane County Interstate Fair and Interim Events held at the Spokane County Fair & Expo Center. The Spokane County Interstate Fair will continue to enhance the Fair overall as we strive to add new activities, exciting grandstand entertainment, educational displays and free entertainment throughout the grounds. This adding to the attendee's positive experience in attending the Spokane County Interstate Fair. While we are learning to navigate the ever changing circumstances that Covid is bringing to the event industry, we were able to host the 2021 Spokane County Interstate Fair. We missed some our community favorites that were not able to join us due to Covid but we did enjoy the following, including some new and exciting entertainment: City of Spokane Valley Request for 2022 Grant Page 5 of • Winterfest Stage, featuring a variety of multi-cultural entertainment • The All-Alaskan Racing Pigs • Canine Stars, featured on America's Got Talent • North Stage with 10-days of local and regional entertainment • Critter Country • 10-Days of local Car Clubs showing off their prized vehicles • Bites and Beats stage featuring the June Bugs • Daily Entertainment in the main beer garden featuring local musicians • Roving entertainment including the Red Hot Mamas and the Animal Crackers • 7 Days of Grandstand Entertainment- Rodeo, Concerts, Truck & Tractor Pulls, and Demolition Derbies To accomplish this, we will continue to increase our advertising efforts to reach areas in Western Montana, Idaho, Canada, Eastern Oregon, and canvas the entire state of Washington. Advertising mediums used will include; social media, radio, television, and print. With the increase in the use of social media we have enhanced our marketing plan to target our advertising to those on social media. This is in addition to TV, Radio, and print advertising. Additionally, we will continue to market our Interim Events throughout the year in regional tourism publications and other media outlets. Some of our larger Interim Events include: The Big Horn Show in March, with over 30,000 attendees in 4-days, The Speed and Custom Show in April with over 10,000 attendees in 3-days, The Farm Chicks in June with over 10,000 attendees in 2-days and the Goodguys Rod & Custom Show in August with over 15,000 attendees in 3-days (based on 2019 attendance). We continue to work with and invite City of Spokane Valley lodging properties to partner with the Interstate Fair. We include our hotel partners on both of our web sites, year-round www.fairandexpo.orq, www.thespokanefair.com and www.interstatefair.orq Through our increased marketing efforts and community partnerships we will see more visitors to the City of Spokane Valley attending the Spokane County Interstate Fair. This, increasing the number of tourists attending the Interstate Fair and the number of room nights reserved in the community. Out of town visitors and attendees will also buy gas, eat at area restaurants, and buy goods and services. IV. SCOPE OF WORK Fully describe the project. In addition, give a brief history of the event or organization. Expand on your Project Summary to address such issues as: a. What it is you wish to do? Continue to enhance the Spokane County Interstate Fair attractions, educational exhibits, and the entertainment acts in the grandstand arena at the 2022 Spokane County Interstate Fair and increase advertising efforts to reach audiences outside the Spokane area. b. How and why the community will benefit? The community will benefit by having an exciting, educational and agriculturally based event to attend. The Fair will continue to bring more overnight hotel/motel stays to the community along with attendees purchasing gas, food, shopping, etc. during the Fair, September 9-18, 2022 in addition to the days prior to the Fair opening and days after the Fair closes. Please note the below numbers are based on 2019 numbers. City of Spokane Valley Request for 2022 Grant Page 6 of • Over 250 vendors participated in the 10-day Fair, many not residing locally, generating over 1,000 room nights • Over 2,000 animals were exhibited at the 2019 Fair, this brining individuals and families to show their animals for serval days at the Fair. For many this requires camping or hotel stays, buying food, supplies for animals, fuel, etc. c. What are the beginning and ending dates of your project? January 2022-October 2022. d. Is it a seasonal activity appropriate to its location? Yes e. If an outdoor activity, are there any weather-related constraints? Potentially there could be. f. What measures will you apply to evaluate its success? • Gate attendance/revenue for Interstate Fair • Entertainment revenue • Food revenue • Carnival revenue • Hotel/Motel revenues (number of nights reserved during Fair) • Number of lodging properties that partner/participate Interim Events: • Gate attendance/revenue for Interim Events • Hotel/Motel room nights If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. IMPACT ON TOURISM "Tourism," as defined in RCW 67.28.080(5), means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. A practical measure of tourism is the number of visitors that are attracted to the area. Provide an estimated or "projected" number of visitors who are expected to be attracted by the proposal in the following categories: Projected(expected to participate) Total Overall Attendance 200,000 I Attendees who traveled 50 miles or more to attend Total 18,000 Of total, attendees who traveled from another state or country 2,600 Attendees who stayed overnight City of Spokane Valley Request for 2022 Grant Page 7 of Paid Accommodations 3,800 Unpaid Accommodations 725 Paid Lodging Nights* Based on 2019 attendance 3,075 I *one lodging night=one or more persons occupying one room for one night Provide a description of the methods used in making the above estimations as well as a description of the methods that will be used to determine actual attendance and distinguish among the visitor categories (methods include a head count, car count, survey, or other with explanation). Attachments to this section should be labeled "V. Impact on Tourism." City of Spokane Valley Request for 2022 Grant Page 8 of Applicants may find more information on the Joint Legislative Audit and Review Committee's guidelines under "Data Collection- How to report lodging tax expenditures" at http://leg,wa.gov/jlarc/Pages/deiault.aspx . Information requested in this section is required to be included at the time the application is submitted per RCW 67.28, as amended by Engrossed Substitute House Bill 1253 in 2013. If estimates are not given for allitems listed in this section, then the application will be considered incomplete and will n L be advanced to the Lodging Tax Advisory Committee for funding consideration. VI. SPOKANE VALLEY CITY COUNCIL GOALS AND PRIORITIES THAT SHOULD BE ADDRESSED IN YOUR APPLICATION The Spokane Valley City Council will make the final award of lodging tax revenues to candidates based upon the recommendations of the LTAC. The City Council has established goals and priorities for using lodging tax revenues to benefit tourism within Spokane Valley. In addition to the evaluation criteria outlined in the other sections of this application, the LTAC desires to understand how the applicant's proposal and project would meet the City Council goals and priorities. Please explain how the proposal meets City Council goals and priorities, listed below. Attachments to this section should be labeled "VII. Consideration of City Council Goals and Priorities" Council Goals and Priorities for Use of the Initial 2% Lodging Tax In August 2013 Council for the first time adopted goals and priorities that it encouraged the LTAC to consider when making award recommendations. Based upon subsequent discussions between Council and Staff in the years of 2014 through 2021, these have evolved as follows: 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing b. The marketing and operations of special events and festivals c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. 2. Council will emphasize the utilization of funds for capital expenditures to develop tourism destination facilities or venues within the City of Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). Council would like to move in the direction of allocating a majority of lodging taxes toward this purpose. 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism-based economy including shopping, dining and overnight visits. 4. Council will take into consideration revenues derived from lodging sources within Spokane Valley received by applicants from other municipal entities and agencies such as the Spokane County Tourism Promotion Authority and Spokane Public Facilities District. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. City of Spokane Valley Request for 2022 Grant Page 9 of VII. PROJECT BUDGET Please detail the budget for your project. In addition to completing the chart below, you must also submit your general operating budget, or fund-level budget for public agencies. PROJECT BUDGET SHEET GRANT AMOUNT CATEGORY REQUESTED MATCH* TOTAL To be filled out by Public/Municipal Agencies: 1. Municipality tourism marketing $ $ $ 2. Municipality event and festivals $ 75,000.00 $ 35,000.00 $ 110,000.00 3. Municipality facilities (operations and capital) $ $ $ To be filled out by Non-Profit Agencies: 1. Non-municipal entities promoting and advertising tourism $ $ $ 2. Non-municipal entities for marketing and operating events and festivals $ $ 3. Non-municipal entities for operations of tourism-related facilities owned by non-profit organizations $ $ $ TOTALS $ 75,000.00 $ 35,000.00 $ 110,000.00 *While matching funds are not required, the amount of additional funds an organization brings to an event is a good measure of that organization's commitment to success and the broad-base support for the project. City of Spokane Valley Request for 2022 Grant Page 10 of VIII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. L- --() Certified By: (signature) (print or type name) � 9-41 Title: _ Date: _ 9161,7 fri City of Spokane Valley Request for 2022 Grant Page 11 of Spokane County Interstate Fair Sponsors Organization Area of Sponsorship BECU Day Sponsor and Bites/Beats Stage Boot Barn Rodeo Butler Amusements Major Sponsor Columbia Bank Major Sponsor Comcast Supporting Sponsor Costco Supporting Sponsor Humana Senior Day Supporting Mattress Firm Major Sponsor McDonalds Rodeo Sponsor Motion Auto Car Show North 40 Rodeo Sponsor Odom Supporting Sponsor Pepsi Major Sponsor Spokane Tribe Supporting Sponsor TDS Major Sponsor Wheatland Bank Rodeo Sponsor Us Bank Parking Sponsor Ziggy's Admission Sponsor Spokane County► Fair and Expo Center Advisory Board Craig Opsal Clint Branz Wayne Brokaw Lee Cameron Jeff Sevigney Kary Gibbs Kiera Scriven (youth position) Fair and Expo Staff Erin Gurtel, Director Craig Crocker, Facilities Manager Rachelle Buchanan, Marketing and Sales Manager Jessica McLaughlin, Fair Coordinator William Johnston, Accounting Jason Hibbs, Maintenance Supervisor Gregg Knapp, Maintenance Cory Goltiani, Maintenance Mark Harris, Maintenance Heather Beavers, Staff Assistant Lily Montgomery, Receptionist LII:14 SPOKANE COUNTY aao4-1 404 N HAVANA SPOKANE WA 99202-4663 DETACH BEFORE POSTING . 4' x �f4 'iKT��n r =-7t ni"n`��Yfe- i.a�(�es ,i�["e`ML' i1+.'hrs'-5143Fiivm+$~e. 4:4:ii+nlCr-� . �d='La- ii�W a7S+'ax3t-11:ti1'tiL$2edfr :75,' -1 T, . .. BUSINESSLICENSE } � ..., , .. C :� rs� �° Issue Date: May 21, 2021 I', ' sTATNE T Unified Business ID#: 328040473 t WR$HINGTON Municipality Business ID#: 001 Location: 0015 SPOKANE COUNTY Expires: Sep 30, 2021 (t. SPOKANE COUNTY FAIR & EXPO CENTER ' 404 N HAVANA 01 SPOKANE, WA 99202-4690 • TAX REGISTRATION -ACTIVE (; CITY ENDORSEMENTS: POKANE VALLEY GENERAL BUSINESS - NON-RESIDENT#02398 -ACTIVE is `.e REGISTERED TRADE NAMES: i SPOKANE COUNTY FAIR & EXPO CENTER - f 4 S� 3 1 la k t a. I ". 4 ri 4 IP This document lists the registrations,endorsements,and licenses authorized for the business I named above.By accepting this document,the licensee certifies the information on the application 1 was complete,true,and accurate to the best of his or her knowledge,and that business will be conducted in compliance with all applicable Washington state,county,and city regulations. Director,Department of Revenue 0..ign41 s�i$f $F11-aL" 9Ya'�—`u - 7 Z.arir ., : _: r y,1u—:"';:' —, ,. x77..zuti.*..f.. �: a-" ,,. _, Y''?_t„ . ._ f7".:i' ' "' .V?,.=J4:. .. `7' .n,! .,} Spokane County Summit 3 Year Department Group Summary Actuals As Of 911812019 2:15:31 PM 407-Interstate Fair Dept Group: 150-Fair Budget Summary: 2019 YTD 2019 Suppl. 2020 Prel. Pre!.Bud I Revenue 2016 Actual 2017 Actual 2018 Actual 2019 Adopted 2019 Modified Actual Estimated Request Budget Adopted Charges for Goods/Services 1,394,397 1,527,234 1,696,317 1,474,621 1,474,621 857,534 0 0 1,589,400 107.8% Fines&Penalties 1,100 2,200 1,700 2,000 2,000 1,800 0 0 1,000 50.0% intergovernmental 108,746 106,921 110,090 60,000 120,000 56,896 0 0 56,896 94.8% Miscellaneous Revenue 3,042,123 3,104,651 3,146,665 3,282,289 3,282,289 2,356,226 0 0 3,205,297 97.7% Other Financing Sources 651,207 242,379 415,107 237,608 237,608 61,304 0 0 408,800 172.0% Proprietary Gains 0 0 80 0 0 0 0 0 0 100.0% Subtotal Dept Group Revenue: 5,197,573 4,983,384 5,369,959 5,056,518 5,116,518 3,333,759 0 0 5,261,393 104.1% Beginning Fund Balance 0 0 0 335,885 386,970 0 0 0 391,000 116.4% Subtotal Dept Group Revenue: 0 0 0 335,885 386,970 0 0 0 391,000 116.4% Total Dept Group Revenue: 5,197,573 4,983,384 5,369,95g 5,392,403 5,503,488 3,333,759 0 0 5,652,393 104.8% 2019 YTD 2019 Suppl. 2020 Prel. Prel.Bud I Expenses 2016 Actual 2017 Actual 2018 Actual 2019 Adopted 2019 Modified Actual Estimated Request Budget Adopted Unclassified 653,219 666,016 718,342 100,000 100,000 0 0 0 100,000 100.0% Salary&Wages 946,461 991,652 997,548 1,011,573 1,011,573 531,702 0 0 1,004,946 99.3% Employee Benefits 424,163 438,706 456,426 492,419 492,419 297,323 0 0 498,414 101.2% Supplies&Services 2,394,776 2,380,711 2,609,847 2,611,352 2,719,931 1,429,494 0 0 2,771,974 106.2% Governmental Transfer/Services 185,050 176,250 173,250 0 0 0 0 0 0 100.0% Debt Services 511,409 488,028 475,232 1,004,630 1,004,630 299,621 0 0 1,004,630 100.0% Subtotal Dept Group Expense: 5,115,078 5,141,363 5,430,645 5,219,974 5,328,553 2,558,139 0 0 5,379,964 103.1% Fund Balance 0 0 0 172,429 172,429 0 0 0 272,429 158.0% Capital 0 0 0 0 2,506 0 0 0 0 100.0% Subtotal Dept Group Expense: 0 0 0 172,429 174,935 0 0 0 272,429 158.0% Total Dept Group Expense: 5,115,078 5,141,363 5,430,645 5,392,403 5,503,488 2,558,139 0 0 5,652,393 104.8% BD53-3Yr Dept Group Summary Page 1 of 2 912412019 2:21:57 PM Spokane County Summit 3 Year Department Group Summary Program Budgets: 2019 YTD 2019 Suppl. 2020 Prel. Prel.Bud 1 Revenues 2016 Actual 2017 Actual 2018 Actual 2019 Adopted 2019 Modified Actual Estimated Request Budget Adopted Fair&Expo Center 1,375,619 1,371,873 1,389,353 1,324,832 1,324,832 1,090,783 0 0 1,419,567 1072% Fair Event 2,473,376 2,688,961 3,049,648 2,734,856 2,734,856 1,948,562 0 0 2,844,196 104.0% Non Operating 1,275,529 875,550 880,879 996,830 996,830 294,414 0 0 997,630 100.1% Refunding of Bond Issues 28,050 0 80 0 0 0 0 0 0 100.0% Marketing of Interstate Fair 45,000 0 0 0 0 0 0 0 0 100.0% County Fair Marketing 0 47,000 0 0 0 0 0 0 0 100.0% 2018 Fair Marketing 0 0 50,000 0 0 0 0 0 0 100.0% 2019 Fair Marketing 0 0 0 0 60,000 0 0 0 0 100.0% Subtotal Dept Group Revenue: 5,197,573 4,983,384 5,369,959 5,056,518 5,116,518 3,333,759 0 0 5,261,393 104.1% Fair&Expo Center 0 0 0 335,885 386,970 0 0 0 391,000 116.4% Refunding of Bond Issues 0 0 0 0 0 0 0 0 0 100.0% Subtotal Dept Group Revenue: 0 0 0 335,885 386,970 0 0 0 391,000 116.4% Total Dept Group Revenue: 5,197,573 4,983,384 5,369,959 5,392,403 5,503,488 3,333,759 0 0 5,652,393 104.8% 2019 YTD 2019 Suppl. 2020 Prel. Prel.Bud I Expenses 2016 Actual 2017 Actual 2018 Actual 2019 Adopted 2019 Modified Actual Estimated Request Budget. Adopted Fair&Expo Center 2,477,681 2,465,815 2,678,990 2,218,285 2,265,680 1,365,353 0 0 2,283,195 102.9% Fair Event 1,940,937 1,964,270 2,053,172 2,004,859 2,006,043 898,371 0 0 2,099,939 104.7% Non Operating 696,459 664,278 648,482 996,830 996,830 294,414 0 0 996,830 100.0% Refunding of Bond Issues 0 0 0 0 2,506 0 0 0 0 100.0% County Fair Marketing 0 47,000 0 0 0 0 0 0 0 100.0% 2018 Fair Marketing 0 0 50,000 0 0 0 0 0 0 100.0% 2019 Fair Marketing 0 0 0 0 60,000 0 0 0 0 100.0% Subtotal Dept Group Expense: 5,115,078 5,141,363 5,430,645 5,219,974 5,331,059 2,558,139 0 0 5,379,964 103.1% Fair&Expo Center 0 0 0 172,429 172,429 0 0 0 272,429 158.0% Subtotal Dept Group Expense: 0 0 0 172,429 172,429 0 0 0 272,429 158.0% Total Dept Group Expense: 5,115,078 5,141,363 5,430,645 5,392,403 5,503,488 2,558,139 0 0 5,652,393 104.8% BD53-3Yr Dept Group Summary Page 2 of 2 9124/2019 2:21:57 PM Spokane County Grant Application Review Form Please contact the Grants Administrator if you need assistance in completing this form. Prepared By Prepared Date Department/ Division Erin Gurtel 09/17/2021 Fair& Expo Center Grantor Grant Title City of Spokane Valley 2022 Spokane County Interstate Fair and Interim Event Marketing CHM# Grant Type 'Grant Start Grant End Applied Amount Direct Award J 02/01/2022 12/30/2022 $75,000 Briefly describe the purpose of the Grant Marketing the Spokane County Interstate Fair&Interim Events Will the activity in this grant have impacts on other departments? NO `io will assume grant administration responsiblities, including monitoring subcontractors, submitting program and activity ,eports, etc.? Erin Gurtel Will new County positions be created? If so, how many and what type are expected? NO 0 Are all wages and benefits paid in the grant? Will the positions be retained at the end of the grant period? NO NO Are indirect costs allowable? Will they be charged and allocated as indirect? NO NO Are there subrecipients? Does the fonder have any sustainability requirements? NO NO Match Required? Grant ID NO 2071 Printed 9/17/2021 2:55:06 PM Page 1 of 2 Spokane County Grant Application Review Form Please contact the Grants Administrator if you need assistance in completing this form. .1 TURE t ji 1.4 cted Officia /Dep meet Head REVIEWED 27-4,. �_�' ��! Grants Administrator tld Grant Application Authorized Ei Grant Application Must be Authorized by BOCC via Resolution El Other Chief Executive Officer ,s form must be signed by the appropriate elected official or department head and submitted to the Grants Administrator prior to application for any competitive grant or acceptance of any non-competitive grant or earmark. Please submit an original copy with signature and email a copy using the button above. If approved, the original form will be returned to the department or office applying for or receiving the grant. The approved form must also be included with the grant contract when it is submitted to the Board of County Commissioners for acceptance. For more information, refer to the Grants Management Policy and Procedures. Printed 9/17/2021 2:55:06 PM Page 2 of 2 CITY OF SPOKANE VALLEY APPLICATION FOR LODGING TAX FUND MONIES INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT AP LIGATION DEADLINE: October 1, 2021 before 4:00 p.m. Project Titl • tri Q 4ciezvr_k Type of Project. ) c_'c` +6_,er-- _' i V Applicant: 0 L V( ��—LIkk , .�r►� / Phone: r 70 E-mail h ___ (-} al .(_vri Addre is: I' / � f City; ,, .. V _ Q-,l? State it)/9-- Zip 9qc_ __6, (�j U Applicants are: Non-profit )< Public/Municipal Agency Must be a non-profit 501(c)(3)or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Phone: E-mail Address City State Zip Amount requested: !P 140 V 6 0 Applicant's matchff,D2 8 I 0 t Total project budget: ) 6 6 6Is this a new or continuing activity? i/`Uc,(iyt_. Will there be an admission charge for this activity? Yes No If so, how much? tf - 0 6) City of Spokane Valley Request for 2022 Grant Page 4 of 8 II. HISTORY In 2022, The Spokane Valley Heritage Museum (SVHM) will celebrate 18 years of serving the community as a repository for the history of Spokane Valley. The museum is housed in the Opportunity Township Hall (OTH), which will be 110 years old in July of 2022. Museum staff were successful in listing the building on the State and National Historic Registers in 2004. OTH is the last remaining township hall in WA State. The Museum has held non-profit 501 c 3 status since 2003,is staffed by volunteers and university interns, and managed by a Director and a Board of Directors. During the past 17 years, the SVHM has hosted 3 Smithsonian exhibits, and numerous exhibits interpreting local and national history. Attendees of Over 300 school field trips, hundreds of group tours and 12 history tours and 30 public history presentations have benefitted from an in-depth understanding of our history; and how history impacts our lives. For over 17 years, SVHM also has attracted the traveling public, seekers of historical and cultural knowledge, genealogists, authors searching for authentic information and history professionals, students; and business travelers looking for places of interest in the Spokane Valley. The museum also maintains a Historic and Cultural Sites database of important places in the timeline of Spokane Valley history. The Archives drive visits as well. In addition to Spokane Valley history, we have also compiled a significant amount of regional material. Expanding our collection to include the region has resulted in more visits to the museum and research requests. We maintain a searchable database which includes more than 7,700 records and the digitized Spokane Valley Herald newspapers, (1920— 1988). Our photo collection has grown to include approximately 11,000 photos. Mission & Function "To collect,preserve and a hi6it the history and heritage of the Spokane Talrey and the region for the inspiration and education of the community; and to promote the Spokane NallyYferitage Museum as a Cu(tura(ancri eritage'Tourist attraction of the region The SVHM also serves as the repository for our community's unique history. Schools, churches, fraternal organizations, clubs and residents have visited the museum and leave with a better sense of belonging to this community and a reason to be proud of who we are. III. PROJECT SUMMARY The project which the SVHM is planning is a tourism promotion project. The SVHM functions as a viable permanent tourist attraction; open all year long, attracting travelers and interpreting the significant history of Spokane Valley and surrounding region. As a tourist attraction, the SVHM plans exhibits and events that continue to attract visitors. Summary of the 2022 project the SVHM is requesting supporting funds for: 1. Smithsonian exhibit, "The Way We Worked". This Smithsonian exhibit will draw visitors from outside the region and from out of state. The exhibit will be installed in late May 2022 and run through the summer of 2022. 2. Tourism Promotion: 2022 Rack Card Rack Cards are a proven method of advertising to tourists. Visitor Centers, Hotels/Motels, Restaurants and other tourist-related attractions provide them for guests. Rack cards are typically mailed to other regions and states. The SVHM's current rack card is out of date and the supply is almost gone. IV. Scope of Work The project for which we are requesting funding is comprised of two components: promoting tourism and marketing the special events/exhibits. A Smithsonian exhibit and a Rack Card are the specific projects. As an established tourism facility, the SVHM works to create opportunities that appeal to tourists. The Smithsonian exhibit, "The Way We Worked", interprets 150 years of changes in the economy and how American workers adapted. The exhibit explores how work has become a central element in American culture. It traces the many changes that have affected the workforce and work environments over the past 150 years, including the growth of manufacturing and increasing use of technology of our communities. The SVHM will be holding a grand opening event and creating a companion exhibit depicting the way the Spokane Valley worked, from apple warehouse workers, truck farm pickers, emerging businesses that employed residents,to the technology companies formed in the Spokane Valley. Tourism marketing and the marketing and operation of special events/exhibits are achieved through the plans detailed below. The SVHM is hosting a traveling Smithsonian Exhibit May 28th -Aug 315t,2022! This will be the Museum's 4th time hosting a Smithsonian Exhibit! There is a rigorous selection process to become approved to host exhibits. The SVHM must pay a fee to host the exhibit, promote and advertise the exhibit and when the exhibit closes, ship the exhibit back at our cost. The Rack Card's purpose is for tourism promotion will attract travelers to the museum. It is being created in-house. Certified Brochure is the method of distribution, as well as mailing the card to out of the area visitor centers. a. We wish to continue to provide engaging exhibits to attract tourists and visitors to the museum. b. The community does benefit from having a museum that preserves and makes accessible the heritage of the Spokane Valley to its residents. Tourists stay at paid lodging, eat at restaurants and visit other amenities in the Spokane Valley. c. Dates of the Smithsonian exhibit are May 28th—Aug 315t, 2002 d. The Smithsonian exhibit is not a seasonal activity. The museum is open year-round. e. This is not an outdoor activity, there are no weather constraints. f. We will evaluate the success of the Smithsonian exhibit and Rack Card using the guest log which documents where people are coming from, where they are staying and how they heard about the Museum and/or Smithsonian exhibit. Exit survey is another tool the museum uses for collecting data pertinent to tourism. Discover YOUR Connection to ►Spoiie Valley History! to Whia, 0-0.11-41,11 ;1:e >, j ,,,%'k, . ,., ., k , r..,t L V Sir op�' 0 'cf` 1'( USEUM' 1474 Listed on the National Historical Register The Museum is open year round Wednesday through Saturday 11 am - 4 pm .te ` , A. �f iii . ,L. . . _ . Living History Presentations and annual events influence, inform and inspire a connection with history for the old and young alike. Annually, the Museum hosts our Heritage Program and History Presentations and Tours. Regularly we bring in a traveling exhibits, including Smithsonian Traveling Exhibits. • Our searchable ■ database contains ` thousands of photographs, • ---- Rim , .. archives, and a '' cultural --, ''�' and historic sites > ,',')' ' ,, ,' { '', s register. 1,,,..... ` ,,,a;.,.° . We are a Nonprofit 501c3. . We accept donations. Please contact us for more information. We offer a Museum membership and our application is available on our website. pPPORTVN I Ty cSpo ane `-Galley "912 .2leritage museum Our MISSION is to collect, preserve, and exhibit the heritage of the Spokane Valley for the education and inspiration of the community. 5I101<ailc 1411101 J 7icrilmgc�•lla out The Museum is located in - the Opportunity Township Hall, the last: remaining THANK YOU ._' Township Hall in the state FOR SUPPORTING of Washington. THE MUSEUM 'nit regions te,E you are Woking far pkaas and geuesif, N 1 To Spokane,WA 1-90 To Coeur d'Alene,ID North Pines Road Spokane Valley Heritage Museum and Parking Lot to the West East Sprague Ave. n a � ® I We are located at: E. 12114 Sprague Ave Spokane Valley, WA 99206 0.. Z 509-922-4570 `•sLi!I. Our mailing address is: Q; } ,' PO Box 141341 Spokane Valley, WA 99214 SCAN ME— spokanevalleyrnusewnergmail.corn spokanevalleymuseum.com 0 v II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. IV. SCOPE OF WORK Fully describe the project. In addition, give a brief history of the event or organization. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather-related constraints? f. What measures will you apply to evaluate its success? If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. IMPACT ON TOURISM "Tourism," as defined in RCW 67.28.080(5), means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. A practical measure of tourism is the number of visitors that are attracted to the area. Provide an estimated or "projected" number of visitors who are expected to be attracted by the proposal in the following categories: vfi4 a,f^ R x f0"1' J �,. �y5i �"_ git ...• ... . -S r+ :, Ki .-.h.. .rt7 .-_ KT 3, Total Overall Attendance ,Y'.P-g-v Total Igo Of total, attendees who traveled from another state or country 50 Q 0,4go*ice S't`f8 'oy i — d � .. a '�. �s._ 'y Paid Accommodations 00 Unpaid Accommodations Paid Lodging Nights* *one lodging night=one or more persons occupying one room for one night Provide a description of the methods used in making the above estimations as well as`a description of the methods that will be used to determine actual attendance and distinguish among the visitor categories(methods include a head count, car count, survey, or other with explanation). Attachments to this section should be labeled "V. Impact on Tourism." City of Spokane Valley Request for 2022 Grant Page 5 of 8 V. Impact on Tourism continued Description of methods used in the estimated numbers: The SVHM has hosted 3 other Smithsonian Exhibits successfully. Data from those exhibits demonstrate that Smithsonian exhibits are a substantial draw. They appeal to people not only in the region, but beyond Spokane County to surrounding counties. Significant numbers of tourists have come from North Idaho as well and as far as western Montana for previous Smithsonian exhibits. Methods employed to be used to determine actual attendance: Visitor data is captured at point of entry. Data captured includes a headcount, where people are coming from, how they heard about the museum, exhibit or event; and if they are staying in local hotels/motels, if so, which ones. Mini exit surveys are used as well to collect data. VI. CONSIDERATION OF CITY COUNCIL GOALS & PRIORITIES The Spokane Valley Heritage Museum's goals are aligned with the City Council's goals and priorities for tourism. The Spokane Valley Heritage Museum absolutely fulfills a significant role in increasing tourism. The museum has consistently demonstrated the ability to draw tourists from out of the area for over 17 years. The data we collect demonstrates visitors come from other areas of WA, and the other 50 states as well. We have a unique opportunity to capture data at the point of entry into the museum. The museum is an established anchor of tourism in the Spokane Valley and demonstrates positive economic impact in our community. Cultural and Heritage tourists and Genealogy travelers continue to hold their place as a rapidly expanding segment of the traveling public. By providing opportunities to discover history,the museum generates tourism dollars. 1. The museum's proposal requesting funding from the Spokane Valley Lodging Tax Fund absolutely meets the priorities of the City Council; and is focused on: a. Tourism Marketing b. The marketing and operations of special events and festivals. The museum's proposal will create identifiable increases in Spokane Valley tourism. The museum is requesting funding to advertise new activities; Smithsonian exhibits are a definite draw for tourists from out of the area. The Smithsonian exhibit is absolutely a special exhibit event! A new brochure is part of the funding request also as they are the tourism marketing pieces that are mailed to local and out of area/out of state visitor's centers. 2. This grant proposal is not submitted by a municipality or a public facility district. 3. Currently,out of area tourists account for 56% of visitors to the museum. The museum is the only Historical & Cultural attraction in the Spokane Valley. The museum is listed on Trip Advisor, the AAA site,American Association of Museums and Washington Association of Museums. We are a Blue Star Museum (free admission to active duty military) and listed on their national website. The Museum's target marketing area includes WA,N ID, and Western MT& Canada. 4. The museum has not received and will not receive funding from the TPA or Spokane Public Facility District other municipal entities or agencies for 2022. 5. We understand funding cannot be awarded above the amount requested. VII. PROJECT BUDGET Please detail the budget for your project. In addition to completing the chart below, you must also submit your general operating budget, or fund-level budget for public agencies. PROJECT BUDGET SHEET GRANT AMOUNT CATEGORY REQUESTED MATCH* TOTAL To be filled out by Public/Municipal Agencies: _ _ _ 1. Municipality tourism marketing $ $ $ 2. Municipality event and festivals $ $ $ 3, Municipality facilities (operations and capital) $ $ , $ To be filled out by Non-Profit Agencies: 1. Non-municipal entities promoting and f `� �a advertising /3" tourism $ D $00 10/ 000 $t 2. Non-municipal entities for marketing and operating events and festivals $ '5 -010 0 $ / U) coo $ 600 3. Non-municipal entities for operations of tourism-related facilities owned by non-profit organizations $ $ $ TOTALS W21 ICXX) $ 8 coo $ SiOOc *While matching funds are not required, the amount of additional funds an organization brings to an event is a good measure of that organization's commitment to success and the broad-base support for the project. City of Spokane Valley Request for 2022 Grant Page 7 of 8 VIII. ATTACHMENTS Please provide the following Information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) - --(-11, _( �so,C.� I� (print or type name) et`/ I Lc 5[ ] )45/4 Title: / v{,e Date: IJ / City of Spokane Valley Request for 2022 Grant Page B of 8 . VC,C Lti/(:1 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. 0. BOX 2508 CINCINNATI, OH 45201 Employer Identification Number: Date: � 2 (t)OR DL01-0602585 17053089803048 SPOKANE VALLEY HERITAGE MUSEUM Contact Person: PO BOX 141341 MICHAEL aT HANSON ID# 31127 SPOKANE VALLEY, WA 99214-1341 Contact Telephone Number: (877) 829-5500 Public Charity Status: 170 (b) (1) (A) (vi) Dear Applicant: Our letter dated December, 2003, stated you would be exempt from Federal income tax under section 501 (c) (3) of the Internal Revenue Code, and you would _ be treated as a public charity, rather than as a private foundation, during an advance ruling period. Based on the information you submitted, you are classified as a public charity under the Code section listed in the heading of this letter. Since your exempt status was not under consideration, you continue to be classified as an organization exempt from Federal income tax under section 501(c) (3) of the Code. Publication 557, Tax-Exempt Status for Your Organization, provides detailed information about your rights and responsibilities as an exempt organization. You may request a copy by calling the toll-free number for forms, (800) 829-3676. Information is also available on our Internet Web Site at www.irs.gov. If you have general questions about exempt organizations, please call our toll-free number shown in the heading. Please keep this letter in your permanent records. Sincerely yours, Robert Choi Director, Exempt Organizations Rulings and Agreements Letter 1050 (DO/CG) 2022 Proposed Budget Spokane Valley Heritage Museum (Could may Impact budget) :_ Estimated Operating Revenue !Jan-Dec — — __, � ._. .__.. .__..__-- Notes L..a r Ent donation 10,000.00. -;Estimated Corporate Membership _.._-_. .I__... _ ..__7,500.00! iEstimated Individual Membership 7,000.00, IEstimated Heritage_ Programs/Auctions _ 13,200.00 ,Estimated/may be cancelled due to Gould General Contributions 5,000.001 iEstimated •Historical Photo Sales/Gift Shop 3,000.00� jEstimated Grants __30_000.00. !Estimated Estimated Book Store 1,020.00 — .u----—--- . ._... Misc revenue/sponsorship 3,500.00 , e 'Estimated I Total Projected Revenue w• — 80,220.001 Estimated Projected Operating Expense 11 Exhibits 1,600.00 (Ellis Island,Vietnam,Spo Bridge Program Expense 1,000.00` i Estimated Fundraising Expense 1,500.00; Marketing&Advertising 26 400.00;- _I -- Archives&Library 400.00 Book Store 400,001 Personnel ,' 27,500.00 _._.—._ Alarm 336.00 i Licenses-&Permits 1 300.001 - Insurance-Liability D&O 2,744.00 -Office Expense ; 2,000.00 l .. _-.._ ___._ Meeting_expense — 450.00, , Postage 470.001 Property Tax _ i 580.00 • Printing/Reproduction Costs -_- 1., 600.00 Professional Assoc. Dues/Subscriptions _ ' 250.00 Inside Bldg repairs/maintenance etc 3,000.00_ Staff DevefopmentfTraining i 500.00 s Volunteer recognition(bda , pla ues,xmas 500.001 Supplies-Office 750.001 Building Repairs/Maintenance/Warehouse i —A_3,000.001 I Supplies-Museum Kitchen 300.00i Telephone/Internet _ 1,200.001, Travel I 500.00 Uticities/Surer/Heat/Elect/Water 3,240.00 Historic Map repro casts--- _ 300.00 .... Photo Sales expense 400.00 paper/ink Total Projected Expense ' 80,220.00 _ -- ---I — — let draft 9.16.21 . Budget numbers are based on actual costs where possible otherwise they are estimated. Meetings Minutes of Spokane Valley Museum 8.26.2021 con't Zoom format, approved as to content New Business: The City of Spokane Valley will be accepting Lodging Tax apps for 2022. Cindy and Jayne and Angie will work on the grant if the museum wants to pursue it. We haven't applied for a Lodging Tax grant since 2019. The Smithsonian exhibit for spring of 2022 would qualify, and the new rack card for tourism promotion would as well. Grant would be for ads and marketing the Smithsonian exhibit and general museum tourism promotion ads. Bill C said we should pursue the grant. Tom seconded the motion. Vote was unanimous to pursue applying for the grant. Outside exhibits: The carriage acquired this summer will need to be stored at the Bill's place for the coming winter. We also need to go through the barn items to see if anything is to be removed. We will schedule a day for that and send out an email with the details. Nathan wilt let us know when the exhibits items will be put away. Heritage Program: A decision will need to be made soon whether we are going to hold the 17th annual program or not. Center Place will need to know as soon as possible. Marilyn McCall said Covid numbers are increasing, and they will probably go up when school starts. There was more discussion about the format this year, no food, only a presentation and merchandise table. Lisa F said we will need to make signs about masks being required and bring hand sanitizer and extra masks. Angie said she has some draft ads ready for review. A decision was tabled until the next meeting. Respectfully submitted. Nancy Pulham, subbing for Jaime McLeod. Q PORTVNITy a1 (Spokane Talley 'y 12 21erifaje il4useurn Spokane Valley Heritage Museum Board of Directors 2020 -2021 Board Chair Bill Phillips Vice Chair Nathan Riley Treasurer Nancy Pulham Secretary Jaime McLeod Member Barry Conklin Member Cindy Lundberg Member Tom McArthur Member Jeff Danner Member Carol Anderson Member Marilyn Miller Member Jerry Anderson Member Janie Gottschalk Member Marilyn McCall Member Will Mellick Member Byran Jepperson Member Joyce Mann Staff: Jayne Singleton, Director, Grant Writer, Valley Historian Maintenance: Riley Zielfelder, Marketing: Angie Terhaar r es �'4 , Spokane ValleySummer Theatre - � , mor � p' . ,___. 1 September 9, 2021 City of Spokane Valley Attn: Sarah Farr, Finance Department 10210 E. Sprague Avenue Spokane Valley, WA 99206 Dear Ms. Farr and City Council Members: Please accept the enclosed documents as Spokane Valley Summer Theatre's application for a LTAC grant of$20,000 from The City of Spokane Valley. As organizations who are both dedicated to building community, we hope that we can continue our mutually beneficial relationship with you to promote performing arts and theatre education in the region. The arts are a cornerstone of any well-built community. SVST is a professional not-for-profit summer theatre and acting conservatory serving the Pacific Inland Northwest. It is in its fifth season of operation (the sixth will be summer 2022), and is the only local performing arts organization in Spokane County to offer a summer lineup of productions and theatre education summer camps. We seek assistance purchasing the rights to three mainstage shows in 2022: Bridges of Madison County(Regional Premiere!), Newsies, and Sister Act. In 2021, SVST brought 32% of its patrons from outside the Cities of Spokane and Spokane Valley, and 11% from out of state. In the history of our company, those figures are 28.5% and 14% respectively. We have traditionally considered our market area from Missoula to Moses Lake and Canada to northern Oregon, serving the professional theatrical needs of the rural communities of the Inland Northwest. SVST seeks a $20,000 grant to increase our television advertising to these regions. We have budgeted $10,000 (with $40,000 for overall marketing), but think we could do much more for tourism and hospitality in the region. We have strong relationships with both the Tru by Hilton and the Mirabeau Hotel, and would like to continue drawing patrons to the area. SVST was the first theatrical company to bring back live in-person indoor theatre to the region in 2021. Little House on the Prairie: The Musical(Regional Premier) broke all box office records in both ticket sales (10%) and attendance (7%), over our previous best-seller, Mamma Mial, in 2019. This proves the very high demand for arts and culture in this region. We hope the City of Spokane Valley will continue our civic partnership and help us make this opportunity available to all local artists and patrons! Thank you in advance for your consideration. Sincerely, 44..ixe 60,44.0 Marnie Rorholm Development Director marnie@sysummertheatre.com Cell#509.981.2656 Business address: Mailing address: Central Valley I-Ggh School Perfo:ming Arts Center Spokane Valley Summer Theatre 821 S.Sullivan Road P.O.Box 1368 Spokane Valley,WA 99037 Spokane Valley,WA 99037 CITY OF SPOKANE VALLEY APPLICATION FOR LODGING TAX FUND MONIES INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: October 1, 2021 before 4:00 p.m. Project Title: _Marketing the 2022 SVST Blockbuster Season Type of Project:^Arts & Culture _ Applicant: _Mamie Rorholm Phone: 509.981.2656 _ E-mail _marnie@sysummertheatre.com Address: P.O. Box 1368 City: _Spokane Valley State_WA Zip_99037 Applicants are: Non-profit X Public/Municipal Agency Must be a non-profit 501(c)(3) or 601(c)(6)or a public agency to be considered for funding. Contact Person (if different than applicant): Phone: E-mail Address City State Zip Amount requested: $20,000 Applicant's match: $20,000 Total project budget: _$360,000 Is this a new or continuing activity?_continuing Will there be an admission charge for this activity? Yes No If so, how much? Yes, season ticket prices (all 3 shows) are: $112/adult, $105 senior/military, $68 student. Individual ticket prices will be determined in early 2022 and go on sale March 1, 2022. City of Spokane Valley Request for 2022 Grant Page 4 of 8 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. IV. SCOPE OF WORK Fully describe the project. In addition, give a brief history of the event or organization. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather-related constraints? f. What measures will you apply to evaluate its success? If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV, Scope of Work." V. IMPACT ON TOURISM "Tourism," as defined in ROW 67.28.080(5), means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. A practical measure of tourism is the number of visitors that are attracted to the area. Provide an estimated or "projected" number of visitors who are expected to be attracted by the proposal in the following categories: Projected(expected to participate) = -— _-- —_ -- Total Overall Attendance 16,000 Attendees who traveled 50 miles or more to attend Total 5,100 Of total, attendees who traveled from another state or country 2,240 Attendees who stayed overnight Paid Accommodations 1120 Unpaid Accommodations 1120 Paid Lodging Nights* 35,840 *one lodging night=one or more persons occupying one room for one night Provide a description of the methods used in making the above estimations as well as a description of the methods that will be used to determine actual attendance and distinguish among the visitor categories (methods include a head count, car count, survey, or other with explanation). Attachments to this section should be labeled "V. Impact on Tourism." City of Spokane Valley Request for 2022 Grant Page 5 of 8 Applicants may find more information on the Joint Legislative Audit and Review Committee's guidelines under "Data Collection- I-low to report lodging tax expenditures" at I�ttp:llleg.wa.Luvhlarcll'agesld data t.aspx . Information requested in this section is required to be included at the time the application is submitted per RCW 67.28, as amended by Engrossed Substitute House Bill 1253 in 2013. If estimates are not given for all items listed in this section, then the application will be considered incomplete and will not be advanced to the Lodging Tax Advisory Committee for funding consideration. VI. SPOKANE VALLEY CITY COUNCIL GOALS AND PRIORITIES THAT SHOULD BE ADDRESSED IN YOUR APPLICATION The Spokane Valley City Council will make the final award of lodging tax revenues to candidates based upon the recommendations of the LTAC. The City Council has established goals and priorities for using lodging tax revenues to benefit tourism within Spokane Valley. In addition to the evaluation criteria outlined in the other sections of this application, the LTAC desires to understand how the applicant's proposal and project would meet the City Council goals and priorities. Please explain how the proposal meets City Council goals and priorities, listed below. Attachments to this section should be labeled "VII. Consideration of City Council Goals and Priorities" Council Goals and Priorities for Use of the Initial 2% Lodctinci Tax In August 2013 Council for the first time adopted goals and priorities that it encouraged the LTAC to consider when making award recommendations. Based upon subsequent discussions between Council and Staff in the years of 2014 through 2021, these have evolved as follows: 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing b. The marketing and operations of special events and festivals c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. 2. Council will emphasize the utilization of funds for capital expenditures to develop tourism destination facilities or venues within the City of Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). Council would like to move in the direction of allocating a majority of lodging taxes toward this purpose. 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism-based economy including shopping, dining and overnight visits. 4. Council will take into consideration revenues derived from lodging sources within Spokane Valley received by applicants from other municipal entities and agencies such as the Spokane County Tourism Promotion Authority and Spokane Public Facilities District. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. City of Spokane Valley Request for 2022 Grant Page 6 of 8 VII. PROJECT BUDGET Please detail the budget for your project. In addition to completing the chart below, you must also submit your general operating budget, or fund-level budget for public agencies. PROJECT BUDGET SHEET GRANT AMOUNT CATEGORY REQUESTED MATCH* TOTAL To be filled out by Public/Municipal Agencies: 1. Municipality tourism marketing $ $ $ 2. Municipality event and festivals $ $ $ 3. Municipality facilities (operations and capital) $ $ $ To be filled out by Non-Profit Agencies: 1. Non-municipal entities promoting and advertising tourism $ $ $ 2. Non-municipal entities for marketing and operating events and festivals $ 20000 $ 20000 $ 40000 3. Non-municipal entities for operations of tourism-related facilities owned by non-profit organizations $ $ $ TOTALS $ 20000 $ 20000 $ 40000 *While matching funds are not required, the amount of additional funds an organization brings to an event is a good measure of that organization's commitment to success and the broad-base support for the project. City of Spokane Valley Request for 2022 Grant Page 7 of 8 VIII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) uz' (print or type name) Marnie Rorholm Title: Director of Development, SVST Date: 09/09/2 1 City of Spokane Valley Request for 2022 Grant Page 8 of 8 Peotk 'SUMMERTHEATR Spokane Valley Summer Theatre City of Spokane Valley LTAC Grant Proposal Narrative SVST Mission Statement: To enrich, entertain and serve our community in a safe, professional environment. II. History(2019-2021) SVST is a professional not-for-profit 501(c)3 summer theatre and acting conservatory serving the Pacific Inland Northwest,specifically the City of Spokane Valley. It is in its fifth season of operation (2021-2022 will be the sixth) and is the only local performing arts organization in Spokane County to offer a summer lineup of shows (most community theatres in the region are dark in the summer). The theatre functions under Executive Artistic Director Yvonne A.K.Johnson and stages its mainstage shows and educational Conservatory at the Central Valley Performing Arts Center, 821 S. Sullivan Road,Spokane Valley,WA, in cooperation with the Central Valley School district. As a professional company, SVST employs professional talent in acting, orchestra, design, backstage,tech crew,choreographers, administration, marketing and more! The past three years have been difficult on the professional performing arts. Due to unforeseen summer 2019 construction at the Central Valley Performing Arts Center, SVST was required to take our show on the road, in what we coined the`Field Trip Season", staging our performances at nearby University High School. The Central Valley School district was most generous in allowing us to temporarily move to this new space for the entire summer, and in return received permanent upgrades from our company in technical equipment to their facility (sound, lights, etc.). Unfortunately,there was no space for the Conservatory at U- High in 2019, so we were not able to offer theatre education. However,this mainstage season saw the highest grossing two shows in company history, The Sound of Music and Mamma Mia! 2019 brought a 42%increase in season ticket sales and to date a 37% increase in single ticket sales. Like most theatrical companies, SVST was not able to stage a 2020 season due to the COVID-19 pandemic. However,we were still able to host our Conservatory(theatre education wing)play-in-a-week camps,following all state mandates and protocols for health and safety. This program sold out.We also used this time to purchase land and begin a capital campaign for the Spokane Valley Performing Arts Center,which will be our permanent home in 2024 and beyond. In cooperation with the City of Spokane Valley Parks Department, SVST scheduled three performances in the new West Lawn Plaza at CenterPlace Regional Event Facility. The first two productions were cabaret-style shows in June which allowed for social distancing of actors and patrons. However,when Governor Inslee opened the State on June 30,the Central Valley School District graciously again offered us the auditorium in University High School to produce Little House on the Prairie: The Musical(Regional Premiere). SVST was the first theatrical company in the entire region to produce,full-capacity, live, indoor theatre. As a result, this production broke all single show attendance records (by 10%) and gross Box Office receipts (by 7%), over our previous best-selling production, Mamma Mia!In 2019. We also saw our largest ever single show audience on Sunday, August 1, at 550+patrons. The return of the Conservatory also brought a sellout to our play-in-a-week camps for grades 2-12,with all sessions full to capacity. In this region,the demand for our product is huge, and we are happy to center it in the City of Spokane Valley! Productions for the 2021-22 season will be Bridges of Madison County(Regional Premiere!)in June, Newsies in July and Sister Act in August. For the first time,we will be offering a Christmas Show at CVHS, Home for the Holidays:A Big Band Christmas. In summer 2022, we hope to return to at least six weeks of Conservatory camps. Ili. Project Summary SVST plans on staging 32 performances in summer 2022. The auditorium at CVHS holds 575 patrons and the last two seasons,we have been selling out. This equates to a projected 16,000 patrons next season. In 2021, SVST drew 32% of its patrons from outside the Cities of Spokane and Spokane Valley, and 1 1%from out of state. In the history of our company, those figures are 28.5% and 14% respectively.We have traditionally considered our market area from Missoula to Moses Lake and Canada to northern Oregon, serving the professional theatrical needs of the rural communities of the Inland Northwest. SVST seeks$20,000 to increase our TV advertising budget to draw more visitors and tourists to the City of Spokane Valley. We currently have$10,000 budgeted for TV(with an overall $40,000 marketing budget). SVST feels confident we can match $20,000 to that budget line,which would cover a wide market. We have collegial relationships with our community partners, the Tru by Hilton (offered a ticket/stay package in 2021) and the Mirabeau Hotel. As the City of Spokane Valley continues to establish its identity, SVST also hopes to continue its arts presence in the niche market between Spokane and Coeur d'Alene. The City of Spokane Valley,the Central Valley School District, and the Spokane Valley Chamber of Commerce have been great assets to our company in this regard. IV.Scope of Work A. What we wish to do SVST hopes to secure a minor grant of$20,000 to assist with television advertising for our 2022 season. This would more than double our efforts to bring patrons to the City of Spokane Valley, and make a significant impact on tourism and hospitality. A$20,000 grant would represent approximately 5% of our annual $360,000 budget. B. How the Community will benefit: The City of Spokane Valley, The Inland Northwest Region, and the rural communities surrounding Spokane County benefit from SVST's arts and culture offerings in Economic Impact. The statistic we like to quote from the National Endowment for the Arts (NEA)is that for every$1 spent on theatre tickets, $33 is pumped back into the local economy (from clothing, babysitting, pre-show meals, concessions, parking, etc.). SVST shows routinely draw audiences of 500+per show,with about 45 shows a season. Little House on the Prairie: The Musical grossed over$76,000 in single tickets, and$100,000 overall, pumping $2.5M -$3.3M into the local economy. Increased advertising in 2022 could do even more! C. Beginning and End Dates Productions will be held summer of 2022, one show is June, July and August each. Advertising would begin late May through mid-August. D.and E. Seasonal Activity and weather-related constraints Productions will be held in the Central Valley Performing Arts Center(CV High School),where patrons enjoy free-parking and air conditioning. After performing outdoors in the heat wave of late June 2021 (100+ temperatures), SVST will no longer be producing outdoor theatre, if we can help it. F. Measures to evaluate success SVST hopes to increase its statistics for patron attendance outside the Spokane/Spokane area and for out of state patrons. For the single 2022 season, we would like to see more than 11% of all patrons attend from out of state, and more than 32% from outside the cities of Spokane/Spokane Valley,thus beating our 2021 visitor attendance. Overall,we would like to beat our company history for drawing tourists, by exceeding 14% patron attendance from out of state, and 28.5% of patrons from outside Spokane/Spokane Valley. At SVST, we pride ourselves on offering professional theatre to serve the extensive rural markets that surround Spokane County. The ticket price and additional expenditures by these patrons (hotel, restaurants, etc.), stays entirely in the local economy. V. Project Budget See Main Application form. INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. 0. BOX 2508 CINCINNATI, OH 45201 -! 2016 Employer Identification Number: Date: N 47-5396048 DLN: 17053116333016 SPOKANE VALLEY SUMMER THEATRE Contact Person: 1519 E GILBERT AVE S J YINGLING ID# 31698 COEUR DALENE, ID 83815 Conta}t8Telephone Number: 0 Accounting Period Ending: December 31 Public Charity Status : 509(a)(2) Form 990/990-EZ/990-N Required: Yes Effective Date of Exemption: October 29, 2015 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We're pleased to tell you we determined you' re exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c)(3) . Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts uncer Section 2055, 2106, or 2522. This letter could help resolve questions on your exempt status. Please keep it for your records. Organizations exempt under IRC Section 501(c)(3) are further classified as either public charities or private foundations. We determined you' re a public charity under the IRC Section listed at the top of this letter. If weindicated at the top of this letter that you' re required to file Form 990/990 -E7/990--N, our records show you're required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Fore 990-N, the e-Postcard) . If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. if we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt organization, go to ww.irs.gov/charities. Enter "4221-PC" in the search bar to view Publication 4221-PC. Compliance Guide for 501(c)(3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements. Letter 947 -2- SPOKANE VALLEY SUMMER THEATRE Sincerely, Jeffrey I. Cooper Director, Exempt Organizations Rulings and Agreements LeLLer 947 Spokane Valley Summer Theatre Budget 2021 - (( iIIMMtA - - - - L FHEArrn.' INCOME . --- 2021 Budget Single Ticket Sales 160,000 Subscriptions 30,000 Concessions 5,000 Silent Auctions 6,000 Sponsorships 30,000 Ads 2,000 Contributions 20,000 Camp registrations 15,000 Grants 50,000 SVST Home for the Holidays in Concert-A Big Band Christmas 20,000 TshirWidoo/pic money 2,000 Total Gross Income: 360,000 EXPENSES Production Ticketing Services-Arts People 7,000 Production Coordinator-2 12,000 Costumes and Laundry 13,000 Dry Cleaning 500 Wigs 500 Props 600 Royalties 22,000 Scripts!Music Rentals 2,800 Sets 10,000 Sound and lighting 2,000 0 0 Production Subtotal: 70,400 Summer Courses Course Supplies 3000 Course Marketing-ads 1,000 Summer Camps Subtotal: 4,000 Bui3dina Facility fees 8,000 Insurance 3,300 Concessions 2,000 Office space 7,200 Contingency fund 2,000 Building Subtotal: 22,500 Administrative Morale fund/Business meetings 4,000 Accounting Fees 4,000 Banking fees/credit card charges 5,000 Licenses and Box Office Fees 3,000 Office Supplies/copying 1,000 Postage and Shipping 5,000 Storage rental 3,600 T-shirts and opening night gifts 3,000 Tech lunches/tips 2,000 Administrative Subtotal: 30,600 Marketing Season[Staid mailing 2,000 Ads-print 7,000 Billboards TV 10,000 Website I Internet ads $1,000 Posters 600 Programs 3,000 Graphic Designer 3,000 Miscellaneous 1,240 PayPal and Quictcbooks 360 postcard mailer 1,500 4 Opening night parties at Mirabeau Park Hotel 10,000 Marketing Subtotal: 39,700 • 1099 Subcontract Personnel Executive Artistic Director 60,000 Box Office Manager 7,000 Actors 25,000 Lighting Designer/Engineer 5,000 Technical Director 7.500 Set Designer 1,500 Assistant Costumer 2,000 Spotlight operators 1.800 Sound Designer/Engineer 5,000 Assistant Technical Director 1,500 Music Directors 6,000 Musicians 25,000 Choreographers 3,000 Directors 15,000 Production Stage Manager 3,500 Asst.Stage Managers(2 per show) 2,400 Sox Officers-performances 5,000 Conservatory Teachers 8,000 Running crew 2,000 PhotographerNideographer 3,000 Hairs Wigmistress 1.500 Prop master 600 Set assistants 1,500 1099 Subcontract Presonnel Subtotal' 192,800 Expense Total: 360,000 Total Net 0 2 SUMMER THEATRE Spokane Valley Summer Theatre Season Meeting — September 2, 2021 Called To Order at 5:00 P.M. by Yvonne A.K. Johnson Board Members: Ruth Kavanagh, President Sally Anschuetz, Director at Large Yvonne A.K. Johnson, Executive Artistic Director Emily Harvey, Secretary Daniel Hoffmann, Treasurer Old Business: • The 2021 Season finished in the black. o Single Ticket sale net income up 10% over the previous best-selling show Mamma Mia! from 2019 o Attendance up 7% over the previous best-selling show Mamma Mia! from 2019 o Single-show attendance record 557 patrons on August 1. o LHP was the first theatre company in the region to stage live in person theatre, indoors at full capacity. o Operating budget Increased 7% from summer 2020-2021 to 2021-2022 o Municipal, State and Federal Funding (Grants) up 71°lo from 2020 o Donations up 55% from 2020 o In-Kind donations up 93% from 2020 o Conservatory (summer camp) attendance sold out! Up 39% from summer 2020 to summer 2021 • SVST will return to CVHS for the 2021 season (per Principal Kerri Ames and Director Michael J. Muzatko) • WA State business license has been renewed and SVST with the Secretary of State. New Business: • Robyn Parks continues to be retained as our CPA for the season. We are changing our fiscal year budget to begin September 1 —August 31 to coincide with our annual programming and in preparation for SVPAC. The budget has doubled since the company's inception. • Barb Schaefer has been hired as Box Office Manager. (1099). Season tickets will go on sale September 7, 2021, • The 2021 season selection will include: A Big Band Christmas, Bridges of Madison County (Regional Premiere!), Newsies and Sister Act. Rights have been secured. o Mamma Mia! Was purchased by Coeur d'Alene Summer Theatre for their 2022 season, so we will pivot to BMC. As another regional premiere, we expect as much or more success as Little House. • David and Christina Lynch, and State Bank Northwest have confirmed season sponsorship for 2021. • The 2021 play in a week camps will present six play in a week camps for grades 2-6 and 2 week camps for drama and musical theatre for grades 7-12. • The Board has approved a preliminary 2021.22 budget. • SVST is applying for the 2021 City of Spokane Valley LTAC (Lodging and Tax) grant for $20k to increase TV advertising in 2022. Meeting adjourned at 6:00 P.M. Respectfully submitted, Ruth Kavanagh President Spokane Valley Summer Theatre SUMMER THEATRE Spokane Valley Summer Theatre 2022 Key Staff, Board of Directors and Advisory Council • Yvonne A.K. Johnson--Executive Artistic Director • Mike Muzatko -CVHS Theatre Director, SVST Scene Designer, Advisory Council President • Barb and Dean Schaefer-Box office, Website,PayPal Admin • Ginny Baxter-Graphic Designer(posters, social media, program, mailings, billboard,ads,t- shirts) • John and Katie Guarisco—Go Victory Marketing • Amanda Guarisco and Collin Pittmann-Production Coordinators (program gatherer, poster distribution) • David Baker—Technical Director • Dr, Mamie Rorholm—Director of Development • Linay Robison—Costume Designer • Logan Tiedt-Lighting Designer and Engineer • Daniel Urzika—Sound Designer and Engineer • Kevin Egeland and Will Long—CVHS Theatre Manager and CVHS Technical Director • Jeanette Brenner-Hair and Wigmistress • Ryan Patterson and Paul VilIabrille -Audition Coordinator,Advisory Council • Sue Mihalic -Scenic Painter • David Brewster and Drew Olsen -Music Directors • Darnelle Preston—Choral Director,Advisory Council • Andrea Olsen—Vocal Director, Choreographer, Advisory Council • Ingrid LaVoie— Choreographer • Lorna Hamilton-Choreographer • Kristin Larson—House Manager • Susanna Baylon—Media Coordinator, Council • Haliey Weber— Conservatory Instructor grades 7-12 • Austin Burrower, Emma Larson,Jennifer Tindall,Molly Robins—Conservatory Instructors grades 2-6 SUMMER fr THEATRE Spokane Valley Summer Theatre 2022 Board of Directors • President Ruth Kavanagh • Treasurer Daniel Hoffmann • Secretary Emily Harvey • Sal Anschuetz • Yvonne A,IC. Johnson Advisory Council Ryan Patterson Michael J. Muzatko Collin J. Pittmann David Lynch Haliey Weber Christina Lynch Andrea Olsen Susanna Baylon Drew Olsen Dean Fries Danielle Preston Dr. Mamie Rorhohn Patti Mortier Michael Rorholm Steve Mortier Paul Villabrille Coniinunity 13artners https://www.systimmertheatre.com/sponsors 2022 Season Sponsors: David & Christina Lynch Foundation State Bank Northwest // CITY OF SPOKANE VALLEY APPLICATION FOR LODGING TAX FUND MONIES I. PROJECT APPLICATION DEADLINE: October 1, 2021 before 4:00 p.m. Project Title: Valleyfest Type of Project: Community Festival Applicant: Valleyfest Phone: 509-922-3299 E-mail peggy@valleyfest.org Address: 10814 E. Broadway Ave City: Spokane Valley State WA Zip: 99206 Applicants are: Non-profit yes Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Peggy Doering Phone: 509 922-3299 E-mail: peggy@valleyfest.org Address: 10814 E. Broadway City: Spokane Valley State WA Zip: 99206 Amount requested: $30,000 Applicant's match: $15,000 Total project budget: -$185,000 Is this a new or continuing activity? continuing Will there be an admission charge for this activity? No If so, how much? free II. HISTORY Valleyfest is a non-profit organization committed to Spokane Valley prosperity. The Valleyfest mission is to produce community driven,safe,family-oriented, visually dramatic festivals.Valleyfest exposes the talent that enriches the region and celebrates the visual and performing arts, education,science,and recreation so the entire community can experience them. A part-time staff of one, summer interns,and community volunteers work throughout the year securing the funding necessary to provide safe,quality events,which showcase the Spokane Valley. Over the years,the average economic impact of Valleyfest is estimated at$2.3 million dollars for the three-day festival. III. PROJECT SUMMARY Valleyfest requests a grant to market and advertise to the Inland Northwest Region which includes North Idaho, Western Montana,and Eastern Washington. Valleyfest brings visitors to Spokane Valley and brings the community together to celebrate the assets of the Spokane Valley. The dates for the Cycle Celebration are July 31,2022,Multicultural Event September 25 and Valleyfest September 23,24 and 25th, 2022.Valleyfest will invite and market Spokane Valley to the Inland Northwest Region through TV, radio, social media, print,and email campaigns. The citizens of Spokane Valley and the business community benefit by having visitors spend money in the Valley while they visit Valleyfest. On-site spending and off-site spending related to the festival generates revenue for the Iocal economy. IV. SCOPE OF WORK A. Marketing materials produced by Valleyfest includethe City of Spokane Valley, Mirabeau Point Park and CenterPlace Regional EventCenter as part of the media campaigns.Citizens of the Spokane Valley and surroundingregion are invited to attend thethree-day festival to watch the Hearts of Gold parade on Fridayevening, participate in recreational activities, enjoy free entertainment at the three live festival stages,andto engage with over200 vendors at the event. The objectives are to create lasting sustainability and growth which economically benefit the City of Spokane Valley. Valleyfest is part of the cultural identity of the City of Spokane Valley bringing over 15,000 attendees to the Sprague Avenue parade and over 35,000 to Mirabeau Point Park, Center Place Regional Event Center, Spokane River, Plantes Ferry Park, and the Centennial Trail. In 2020, Valleyfest moved to a virtual event because of the COVID 19 pandemic. When this happened the City of Spokane Valley and Valleyfest decided not to utilize the LTAC grant for 2020. In 2021, Valleyfest was canceled as well and the LTAC funds for the festival were not used,that allocation was $12,000. The Cycle Celebration was held July 25, 2021 and those LTAC funds were used to promote the City of Spokane Valley. Regional marketing develops Spokane Valley's tourism objectives.Through effective marketing and promotion,Valleyfest invites both event visitors and vendors to shop and stay in Spokane Valley, with Valleyfest as the primary incentive for conducting commerce. Expected visitors and participants in Valleyfest can be categorized into several groups—each with unique economic impacts on Spokane Valley. 1 . New sales revenue to businesses in immediate and regional event vicinity 2. Exposure of Valley-based businesses to residents living outside Spokane Valley 3. Future Valley-based business opportunity 4. Hotel/Motel Room Nights 5. Branding/community advantages for Valley-based business.Research supportsthefactthat consumers may switch purchasingpreferencesto businesses that support favorable community causes/events, i.e. Valleyfest 6. Impact on restaurants,local vendors and merchants,and gas stations The Valleyfest volunteers work in collaboration with Spokane Valley businesses to reach more of the Spokane Valley business community. in 2019, Valleyfest and the Miss Spokane Valley Royalty Court attended the Lilac, Millwood,Tekoa,Fairfield,Davenport, Chewelah, and Deer Park community events inviting those communities to the Spokane Valley. In 2020 these activities were not allowed. In 2021,between June and August Valleyfest attended parades in Deer Park,Davenport, Tekoa. B. Dates of Valleyfest for 2022 are September 23, 24th and 25th It is a seasonal activity appropriate to the locations. C. Yes, weather can be a factor to some events. D. Measures to evaluate its success. Valleyfest' specific goals for the grant funds are to market and invite the Pacific NW to visit Spokane Valley. At the event, Valleyfest collects attendee surveys that ask visitors where they are from, where they are staying and what shopping they plan to do while in the Spokane Valley. Without the Lodging Tax monies,Valleyfest will have less money to advertise the event and promote the City of Spokane Valley. Funds are used to reach out to tourists outside of the greater Spokane area. Attendee surveys are compiled and analyzed to determine the economic impact of the event has on the community. Over the years,the average economic impact of Valleyfest has been estimated at$2.3 million dollars for the three-day festival. V. IMPACT ON TOURISM "Tourism," as defined in RCW 67.28.080(5), means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. A practical measure of tourism is the number of visitors that are attracted to the area. Provide an estimated or "projected" number of visitors who are expected to be attracted by the proposal in the following categories: Projected(expected to participate) Total Overall Attendance 33,000 Attendees who traveled 50 miles or more to attend Total 3615, Of total,attendees who traveled from another state or country 1950 Attendees who stayed ouerntght Paid Accommodations 525 Unpaid Accommodations 650 Paid Lodging Nights* 525 *one lodging night=one or more persons occupying one room for one night Gonzaga University Business Students administered representative surveys at entrances, key events and festival exits. A sample of this survey is attached to this report. The included questions related to demographics, awareness, lodging, spending and distance traveled. This data sample enabled statistical inferences and scale to accurately represent the population of 33,000. A total of219 surveys were collected throughout the duration of the festival. Attendees came from WA, LD, MT, OR, Ut, CO. NE, TN and Canada. VI. Consideration of City Council Goals and Priorities In 2019, Valleyfest partnered with LiteFeet,to bring a country swing dance competition to the festival, called"Swinging in the Valley". LiteFeet was started with the mission of building dance as an industry in Spokane. They work with kids,teens,adults and seniors to get people moving,communicating and enhancing their levels of fitness, friendship and fun. Their goal is to increase quality of life across all demographics in the Inland Northwest! With the goal of showcasing Spokane,Litefeet is building scalable events that are attractive at the local level, but as additional resources are acquired, we will attract dancers from further and further afield. We arc excited to continue to partner with Valleyfest and our amazing local non-profits to show THE WORLD what an amazing place Spokane and the Spokane Valley are to work, play, visit and homestead! In this second year,attendees came from Portland and Boise to compete. In 2020 prior to the cancelation of the event,Lite feet had added a Salsa Congress that would have brought an additional 200 participants. The outside space at CenterPlace was to be used as part of this venue and stage. Country Swing competition was drawing competitors from Colorado and Oregon. In 2021, this plan was again incorporated into the event using the new event space at CenterPlace on the west lawn.The expenses for this event increased with the staging, lighting, and branding the space. The Valleyfest 5K/10K Run is a Bloornsday Qualifier,which increases the registration for this segment of Multisport Sunday. Multisport Sunday is a triathlon, duathlon and a 5K/10K and the family bike ride. Valleyfest is always creating new events for Spokane Valley. With the COVM 19,this event was switched to Virtual in 2020 with 10 challenges around the Spokane Valley. In 2021, this was planned as a in person event,working with the Spokane County Parks and the soccer association at Plantes Ferry Park. The Hearts of Gold Parade Float will hopefully be able to continue outreach to the communities in the area. In 2021, Valleyfest formed a sponsorship with the Spokane Valley Elks Lodge 228,to purchase and travel with a community float for the Spokane Valley. The 35-foot cargo trailer will be wrapped to showcase the Spokane Valley. It is a large moveable billboard. Because of the interest in robotics/stem programs, Valleyfest is exploring a Maker Faire,mini module.In its simplest form, Maker Faire creates opportunities for conversations with Makers. Tech enthusiasts, crafters,educators, tinkerers,hobbyists, engineers,science clubs, authors, artists, students,and entrepreneurs all come together to show their projects and to talk about what they have learned. It is a community-based learning event that inspires everyone to become a maker, and connect with people and projects in their local community. We are going forward with hopes that this will be available in 2022. 2021 STEM/Robotics activities had included many businesses and universities in the Spokane area. In 2021, the newest event scheduled at Valleyfest was the Multicultural Festival which was scheduled for Sunday on the new space at Center Place on the West Lawn. In 2021, there was a full entertainment schedule for the festival stage, plus 18 booths and a very enthusiastic response in the community for this festival. Multicultural events have three key characteristics: 1.) Cultural celebration 2.) Cultural identity and expression 3.) Social interaction This event will serve a multitude of ethnic groups, cultures, religions, and languages. It provides the City of Spokane Valley an opportunity to create a shared environment for interests, identity, belonging, residence, and social status(inclusion)for a diverse population.This event will foster, enable, and focus attention and intention in a positive way. VI. Consideration of City Spokane Valley Goals and Priorities Hotels are marketed on Valleyfest's website with their logos, location, and contact information. All the participating hotels were linked to from the Valleyfest webpage to their hotel fink in 2019. Spokane Valley Mall,a major sponsor of the festival,used 300 tent cards in the food court throughout August and September encouraging visitors to return to the Spokane Valley. From the past numbers that we have from the registered events, festival attendees are shopping,dining and using hotels. The City of Spokane Valley Comprehensive Plan states"P-PI Support performing arts,community events, and relevant facilities."Valleyfest supports the arts through the Artist Corner,working with the Spokane Valley Arts Council and local artists,3 performing stages with dance,music and performance arts, and brings the community together for a full weekend of activities. Valleyfest markets the City of Spokane Valley and promote events that invite families to enjoy the beautiful area. Valleyfest will welcome tourists to Spokane Valley from July through September by promoting to Boise, Portland, Seattle, Western British Columbia,Missoula,Tri-cities, Yakima, Spokane, and Wenatchee. Valleyfest is a non-profit organization.Valleyfest is funded through grants,sponsorships,and registration and booth fees. Money from the hotel motel tax grant is required to promote the City of Spokane Valley. A part-time staff of one,summer interns, and community volunteers work throughout the year securing the finding necessary to provide safe, quality events, which showcase the region. Each year over 8,500 volunteer hours are donated to produce Valleyfest,the Spokane Valley Cycle Celebration,the Hearts of Gold Parade and new this year the Spokane Valley Hearts of Gold Float. The business community, nonprofit sector,schools, and community outreach step forward to volunteer for the event and we could not do it without their time and energy. Our objective is the continued growth of Valleyfest as a premier regional event, which economically benefits the City of Spokane Valley. Valleyfest is part of the cultural identity of the City of Spokane Valley bringing over I5,000 attendees to the Sprague Ave parade and over 35,000 to Mirabeau Point Park, CenterPlace Regional Event Center,the Spokane River, and the Centennial Trail. The specific element for which we request funding is the marketing and advertising of Valleyfest to a 500-mile radius. In order to accomplish this objective, our marketing message must be carried to a regional audience which includes all the Seattle, Portland, Boise,Tri-cities, Wenatchee, Missoula and Yakima. Regional marketing will develop Spokane Valley's tourism objectives. Through effective marketing and promotion, Valleyfest will invite both event visitors and vendors to shop and stay in Spokane Valley, with Valleyfest as the primary incentive for conducting commerce. Valleyfest meets community objectives by: • Providing free enriching experiences for the region's families, • Connecting people to CenterPlace Regional Event Center,the beauty of Mirabeau Point Park, and the City of Spokane Valley and the river that runs through it, • Spurring economic revitalization and development by hosting businesses to market their products to tens of thousands of potential customers, • Engage and build the community by: ■ showcasing the talent that enriches the Spokane Valley region; VL Consideration Of Council Goals and Priorities • Giving exposure of the cultural arts and provoking the mind; • Providing a wide range of artistic and multi-cultural experiences; • Attracting a diverse audience in culture, geography, and generations and • Creating an annual community driven, safe, celebratory event with memories. Vii. PROJECT BUDGET Please detail the budget for your project. In addition to completing the chart below, you must also submit your general operating budget, or fund-level budget for public agencies. PROJECT BUDGET SHEET GRANT AMOUNT CATEGORY REQUESTED I MATCH* TOTAL To be filled out by Public/Municipal Agencies: 1, Municipality tourism marketing , $ $ $ 2. Municipality event and festivals $ $ $ 3. Municipality facilities (operations and capital) $ $ $ To be filled out by Non-Profit Agencies: 1. Non-municipal entities promoting and advertising tourism $ $ $ 2. Non-municipal entities for marketing and operating events and festivals $30,000 $15,000 $45,000 3. Non-municipal entities for operations of tourism-related facilities owned by non-profit organizations $ $ $ TOTALS $30,000 $15,000 $45,000 *While matching funds are not required, the amount of additional funds an organization brings to an event is a good measure of that organization's commitment to success and the broad-base support for the project. Viii. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level, 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) % --C,41/4 (print or type name) ,,�•r .l{ eN r fit, `J~-- r � Title: .;'.e. Date: / ,,,? /`,;1-0,79-7/ Internal Revenue Service Department of the Treasury P. O. Box 2508 Cincinnati, OH 45201 Date: March 19, 2003 Person to Contact: Shawndea Krebs 31-02330 Customer Service Specialist Valfeyfest Toll Free Telephone Number: P 0 Box 368 8:00 a.m.to 5:30 p.m.EST Veredale WA 99037 877-829-5500 Fax Number: 5 1 3-263-3756 Federal Identification Number: 94-3152294 Dear Sir or Madam: This is in response to your request regarding your organization's tax exempt status. Our records indicate that a determination letter issued in April 1992 granted your organization exemption from federal income tax under section 501(c)(3) of the Internal Revenue Code. That letter is still in effect. Based on information subsequently submitted, we classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Code because it is an organization described in sections 509(a)(1) and 170(b)(1)(A)(vi). This classification was based on the assumption that your organization's operations would continue as stated in the application. If your organization's sources of support, or its character, method of operations, or purposes have changed, please let us know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty of $20 a day. t jp to a maximum of S10,000. when a return is filed late, unless there is reasonable cause for the delay. All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of$100 or more paid to each employee during a calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are not automatically exempt from other federal excise taxes. Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. -2- Valieyfest 94-3152294 Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated business income under section 511 of the Code. If your organization is subject to this tax, it must file an income tax return on the Form 990-T, Exempt Organization Business Income Tax Return. In this letter, we are not determining whether any of your organization's present or proposed activities are unrelated trade or business as defined in section 513 of the Code. The law requires you to make your organization's annual return available for public inspection without charge for three years after the due date of the return. You are also required to make available for public inspection a copy of your organization's exemption application, any supporting documents and the exemption letter to any individual who requests such documents in person or in writing. You can charge only a reasonable fee for reproduction and actual postage costs for the copied materials. The law does not require you to provide copies of public inspection documents that are widely available, such as by posting them on the Internet (World Wide Web). You may be liable for a penalty of$20 a day for each day you do not make these documents available for public Inspection (up to a maximum of$10,000 in the case of an annual return). Because this letter could help resolve any questions about your organization's exempt status and foundation status, you should keep it with the organization's permanent records. If you have any questions, please call us at the telephone number shown in the heading of this letter. This letter affirms your organization's exempt status. Sincerely. Ogi Zq&e, John E. Ricketts, Director,TE/GE Customer Account Services Valleyfest Board of Directors Meeting June 10, 2021 Inland Northwest Insurance, 12319 E Broadway, Spokane Valley or Zoom link Call to order 12:05 In Attendance: President, Rick Wilhite; Vice-President, Steve Florance; Secretary, Gail Bongiovanni; Executive rector, Peggy Doering; Carrie Ann Hoag, Stephanie Hughes, Tim Lane, Judy Lippman, Katrina Nebel. ZOOM Attendance: Treasurer, Rory Henneberg; Marcia Asmussen, Shirene Young. Approval March 11, 2021 minutes: Judy Lippman-motion to approve; Stephanie Hughes-2nd; APPROVED Review of Exec. Board minutes of May 13, 2021 OLD BUSINESS- 1. Treasurer's Report— Rory Henneberg 1st Interstate $ 21,436.51; Washington Trust Bank $ 44,994.72: Total $ 66,431.23 2. PPP Loan #2 Rick Wilhite $ 4,900 approved Working on forgiveness 3. Update on the Children's Foundation — Marcia Asmussen Marcia is traveling and will update when home. 4. Insurance update— Steve Florence, Peggy Doering Removed Fundraising Breakfast & Miss Spokane Valley Pageant. Added new float to policy. 5. Update on Valleyfest Web Site Security & Privacy Statements— Peggy Doering/Stephanie Hughes Covered by insurance. Folding Table pays for protection. Privacy document undergoing review from insurance & will send to Steven Anderson for Valleyfest review. BUSINESS: 1. INCITE Consulting — Peggy Doering Reviewed proposal. Not using at this time as Peggy has no plans to retire at this time. Executive Director job description needed. 2. Executive Directors Report—VALLEYFEST 2021 — Peggy Doering (See attached Exec Dir Rept) a. Cycle Celebration update Booths okay. Awaiting Gov Inslee June 30 update. b. Multi-Cultural event update Will cover next month. c. Float update Goal to have ready for Valleyfest Parade in September & use for Lilac Parade Nov 20, 2021. d. Valleyfest—The Event Stephanie Hughes-Motion to join Elks; Judy Lippman-2nd; APPROVED Marcia Asmussen-Motion to ask Elks board member to join Valleyfest board for next 2 years; Stephanie Hughes-2nd; APPROVED Stephanie Hughes-Motion to approve applying for LTAC & Economic Development grants; Marcia Asmussen-2nd; APPROVED Adjourn 1:35 Dates for upcoming Meetings: 1. July 8, 2021 —TBD 2. August 12, 2021 — Board Meeting 3. September 9, 2021 — Board Meeting 4. October 14, 2021 — Exec. Board Meeting A B C D E 1 Valleyfest 2022 Summary Budget , 2 City of Spokane Valley LTAC Grant, 3 2022 Projected Budget 4 Income 5 Booth - $25,000 6 Cycle Celebration $10,000 7 Miss Spokane Valley _ __ $2,000 8 LTAC Funds $20,000 9 Economic Development Grant $20,179.00 10 Multisport Registration $7,000 11 Sponsorship I $65,000 12 2021 Recovery Grants 20,300 13 Funds Brought forward $21,436.00 14 $185,515 15 190915 16 Expenses 17 Booth $1,100 18 Cycle Celebration $8,500 19 Miss Spokane Valley $4,500 20 Contract Services $4,000 21 Entertainment $28,000 22 Equipment Rental $12,000 23 Multisports $8,000 24 Security _ $5,000 25 Valleyfest Foundation Grants $3,000 25 Insurance $5,000 27 Marketing Expenses I _ $40,400 28 Office 1 $14,000 29 Payroll -- I $38,738 30 Misc expenses �- $7,825 31 Float _ _ ' $5,000 32 Event Production _ $5,852 33 $185,515 34 I i I 190915 List co-sponsors, if any, by title and type 2020-2021 Valleyfest Sponsors City of Spokane Valley Multi-Care Valley Hospital, Title Sponsor Modern Electric, Major Family Sponsor Inland Empire Paper Co, Main Sponsor Washington Health Care Finder Major Sponsor TDS Fiber Major Sponsor T Mobile Major Sponsor Spokane Valley Mall, Main Sponsor STA, Main Sponsor Fleet Feet, Main Sponsor Washington Trust Bank, Main Sponsor BECU, Partner Sponsor Sunshine Disposal, Partner Sponsor Inlander Partner Sponsor Waste Management, Partner Sponsor Pinecroft Business Park, Partner Sponsor Umpqua, Partner Sponsor Tim Lane State Farm Sponsor Gesa Credi Union Sponsor Anderson and Peretti Supporting Sponsor Inland Northwest Insurance Supporting Sponsor WA Arts Commission, Contributing Sponsor Banner Bank, Contributing Sponsor Yoke's, Contributing Sponsor Horizon Credit Union, Contributing Sponsor Fred Meyer, Contributing Sponsor Molina, Contributing Sponsor First Interstate Bank Contributing Sponsor Avista, Event Day Sponsor YMCA, Event Day Sponsor Dave's Bar and Grill, Event Day Sponsor KIND Snacks, Event Day Sponsor Premier Manufacturing, Inc, Float Sponsor Rich's Exxon on 16st, Float Sponsor Purfect Logos, LEG, Float Sponsor Celestial Selections, Float Sponsor Major Supporters also include: Spokane Valley Fire Department Spokane Valley Police Department Vera Water and Power Spokesman-Review S.C.O.P.E. The Bike Hub 2020 - 2021. VALLEYFEST BOARD OF DIRECTORS Revised March 12,2020 Rick Wilhite—President Wilhite Enterprises 1010 Sunnyvale Lane,Spokane Valley, WA 99037 Home: (509)922-3808 * Cell: 509-991-6634 wilhiterick@hotmail.com Steve Florance - Vice President Tim Lane Inland Northwest Insurance 1014 n.Pines Rd., Suite 101 12319 E Broadway, Spokane Valley,WA 99216 Spokane Valley Rotary Spokane Valley,WA 99206 Office: 509-926-5135 ' Cell: 509-926-5135 Work: (509)892-6373 Cell: 509-953-7262 tint(atitnlaneagencv.com stoveCi-inlandnwi.coin Gail Bongiovanni—Secretary Gail's School of Dance Judy Lippman 14120 E. Springfield,Spokane Valley,WA 99216-2053 Cell: 509-294-1437 Phone:(509)922-4493 Cell: ledVlippman50t gmaii.com �iildancer@juno.com Katrina Nebel Rory Henneberg - Treasurer 4321 S.Bowdish Rd Umpqua Bank 507 N. Mullan Rd, Spokane Valley, WA 99206 Spokane Valley,WA 99206 Phone:(509)842-1627 * Cell: 509-939-7908 Phone: 509-720-3675 RorvHennebern(itunpcivabank.com knebelit vmcain«.org Peggy Doering—Valleyfest Executive Director 11522 E. Sun View Cir,Spokane Valley, WA 99206 Shirene Young Cell Phone: 509-230-6829 * Office: 509-922-3299 8903 E Liberty pen2Y(a)vaIlevfest.org or doeringpeggy@gmail.com Spokane WA 99212 Youngps2@comcasLnet Marcia Asmussen 509 939 1083 (cell)Or 509 891 9173 (home) 1606 S Blake Rd., Spokane Valley,WA 99216 Phone: 509-590-5412 marcia22I4(cr),yahoo.com -- Carrie Ann Hoag 525 S. Barker Spokane Valley, WA 99016 Cell: 509-998-7673 Clioag9796 a)comcast.net Stephanie Hughes 124 W 16th Ave,Spokane, WA 99203 Home: (509)994-8681 * Cell: 509-456-4722 surn oma nat,comcast.net Tab 12 CTY OF SPOKANE VALLEY APPLICATION FOR LODGING TAX FUND MONIES L o PROJECT APPLICATION 1: .- ' b :T- .11 . ./ . , • ,_ - ,. . _ .. . ; - . July 31 r2_16t221,„ !� ' "g cy cLE lc .._, ....,, -4 CELEBRATION 4 „...., Project Title: 2022 Spokane Valley Cycle Celebration Webpage https://www.cyclecelebration.coni/ Facebook littps://wuw.facebook.com/spokanevalleycyclecelebrationf Twitter https://twitter.corn/cycicelebration Type of Project: Marketing the City of Spokane Valley as a destination to cyclists and their families Will there be an admission charge for this activity? Yes, Varies according to age: Adult$29.00 Applicant: Valleyfest Phone: 509-922-3299 Email: info@a valleyfest.org Address: P.O.Box 368 City: Spokane Valley State WA Zip 99037 Applicants are: Non-profit—Yes, Valleyfest is a 501 (C)3. Contact Person: Peggy Doering Amount requested: $5,000 Applicant's Match: $5,000 Total project budget: $40,000 Is this a new or continuing activity? Continuing IL HISTORY To celebrate the tenth anniversary of the City of Spokane Valley, Valleyfest produced the first annual Spokane Valley Cycle Celebration in 2013. The Spokane River, Centennial Trail, and the Spokane Valley's trail system were highlighted to a regional audience. In 2022 Valleyfest and the Cycle Celebration Committee will host the 10th annual Spokane Valley Cycle Celebration on July 31, 2022. Riders spend the day enjoying the scenic beauty in and around Spokane Valley on their choice of a 10-mile, 25-mile, or 50-mile bike ride. All bike rides start and finish at the North Centennial Trail Head across from Mirabeau Point Park Meadows. • Ride Amenities All routes are patrolled by first-aid teams who are in constant contact with Mirabeau Point Park first aid station. • A medical team staffs a first aid station at Mirabeau Point Park. • The Bike Hub provides mechanical support at Mirabeau Point Park. • SCOPE provides traffic direction at critical intersections. • Rides are clearly marked using signs at critical locations and Dan Henry Markers. • Each of the three comfort stations provides a portable toilet, food, and water and hand sanitizer. The food amenities are individually packed for the riders. These are the bike routes for the 10. 25- and 50-mile rides. . t.,,, - re I , we r... wt :,.. E I.11•xr•A:n Spok'ar6V ley A Colbert 1' :t:. �'• ,1 E.vet ewe St< 'J } 1� .. ' - R C 1 2- , ate- /f" i i- Millwood �� 'Gm f�ve.�-/ Past F ~� Spoken-... -` "" r .- -* •s Litserty Lake: * • . _.`s--- Dlehrwm HHtr A Naturalyaesouroes Spo -y Consnaroatlon Sal ' lands Spokane r .d „ • Ares Co rVatton ' \ N , { a i. Liberty Lakes Y"a•+s?.7 e 7i-- Regional Pa* Libnly La r . it Ragianal f f ' ` CD I • f Dishman Nips' j �T ., Conservancye Mien Peak•Con•ervat on r III. PROJECT SUMMARY The goal is to attract a regional audience to visit and stay in the Spokane Valley the weekend of July 31, 2022. The Cycle Celebration is Sunday morning and provides the opportunity for cyclists to shop,play, and stay in Spokane Valley Saturday before the event on Sunday. Valleyfest requests $5,000 to market the Spokane Valley Cycle Celebration event to a regional audience. The marketing funds will be used to attract a larger audience through advertising with statewide publications and online sites for Washington State cyclists.Rack cards will be distributed statewide along the 1-90 corridor. The marketing funds will be used to attract a larger audience through advertising in Boise,Portland, Seattle, Western British Columbia,Missoula,Tri-cities,Yakima, Spokane,and Wenatchee. With the help of local bike shops,advertising will be distributed through bike trade shows and the bike swap. Print advertising will include The inlander, Out There, Spokesman, Splash,Cycle Celebration website, http://cyclecelebration.conil, Facebook, https://www.facebook.com/spokanevaIleycyelecelebration/, and Twitter, https:Mu itter.coni/cycicelebration. Valleyfest used the 2021 funds to purchase Facebook ads and to distribute rack cards. CycLeCeLebratian.c0m 411, ‘. Illrl _ -4qf ',- .A, ' .... .,/,- . ,_ --- ,...- -.. . , - 'iv. p=rFSEfa TEU by cly cLE• -\v(tikyfest-' °CELEBRATION IV. SCOPE OF WORK a. Through marketing the Spokane Valley Cycle Celebration to a regional statewide audience,we expect to bring more cyclists to the Spokane Valley.The marketing funds will be used to attract a larger audience through advertising in Boise,Portland, Seattle, Western British Columbia,Missoula,Tri-cities, Yakima, Spokane,and Wenatchee.Valleyfest marketing efforts will be accomplished by uniting businesses and organizations with the tens of thousands of people who live in the community as well as visitors from outside the city. b. The community will benefit with continued exposure to the City of Spokane Valley through marketing buys to direct Cycle Celebration attendees and promote shopping,and vendors in City of Spokane Valley. Those visitors will use the Spokane Valley Mall, locally owned stores,gas stations,hotels, and restaurants. Cycle Celebration promotes the use of the trail systems,parks and other amenities of the Spokane Valley. c. The dates arc the following: Cycle Celebration is July 31,2022 d. It is appropriate to its location. Mirabeau Point Park,Centennial Trail,and City of Spokane Valley bike routes. e. Cycle Celebration happens"rain or shine"except in the case of lightening.Then we will ask the attendees to take cover. f. Evaluations will be compared from years' prior. g. To celebrate the tenth anniversary of the City of Spokane Valley,Valleyfest produced the first annual Spokane Valley Cycle Celebration in 2013.The Spokane River,Centennial Trail,and the Valley's trail system were highlighted to a regional audience. In 2022, Valleyfest and the Cycle Celebration Committee will host the 10th annual Spokane Valley Cycle Celebration on July 31, 2022. Riders spend the day enjoying the scenic beauty in and around Spokane Valley on a choice of a 10-mile, 25-mile,or 50-mile bike ride. All bike rides start and finish at the North Centennial Trail Head across from Mirabeau Point Park Meadows. V. IMPACT ON TOURISM 2021 Data Projected(expected to participate) AIL 1110111.1 Total Overall Attendance 210 Attendees fvho traveled SO Miles or more to attend Total 34 Of total,attendees who traveled from another state or country 16 Attendees who stayed overnight - u111.1111 - Paid Accommodations 1 I Unpaid Accommodations unknown Paid Lodging Nights* 11 *one lodging night—one or more persons occupying one room for one night Cycle Celebration registrants have not been formally surveyed. Their registration information is gathered at the time of their registration. In conversations with the registrants,they were informally surveyed as to where they stayed. In 2022,the attendees will be surveyed at the check in through an intercept survey. Our goal is to reach those who travel to North Idaho and Eastern Washington in the summer time,to make Spokane Valley one of their vacation stops, VT. CONSIDERATION OF CITY COUNCIL GOALS AND PRIORITIES In alignment with the City of Spokane Valley goals and objectives, the Cycle Celebration was started to increase awareness of the Centennial Trail,the Spokane River,the City of Spokane Valley's bike routes and the beauty that surrounds our city. This special event started by bringing an active group of volunteers who are passionate about cycling, either as their hobby or business,to plan the bike ride.Also,the City of Spokane Valley Comprehensive Plan states the goal is to"P-PI Support performing arts,community events, and relevant facilities." The bike ride has three routes. The 10-mile ride on the Centennial Trail, the 25-mile which starts on the trail and goes north to Peone Prairie and back to Barker road, with the site line of Mt. Spokane as part of the visual backdrop. The 50-mile ride includes the 25-mile and then extends past Liberty Lake to the hills of the Saltese Flats with Mica Peak as the backdrop. In the park, as the event develops, more festival-like amenities such as food, games, and music are going to be added to the venue. The local bike shops benefit from this event by developing customers and services as do the other local businesses that support the event's development such as the Molina Healthcare, Bernardo Wills, Barden and Barden law firm, and Bike Flub, City of Spokane Valley, Tru by Hilton, Brother's Office Pizza and followerwonk. Further planning includes working closely with social media resources to promote the event statewide. Those resources in 2021 include social media marketing firms with banner ads and posts on online cycling pages. The campaign targets statewide promotions to travel to Spokane Valley. As we reopen after being shuttered in 2020, our attendance numbers reflect the slow return to leisure travel and events. The sponsorship committee has resources that would be able to promote the event to their customers. Outdoor Northwest is one avenue to market statewide.The marketing plan targets cycling groups that travel and would come to Spokane Valley in the summer. Spokane Valley is between Washington lakes and the Idaho lakes. VII. PROJECT BUDGET GRANT AMOUNT CATEGORY REQUESTED MATCH* TOTAL To be filled out by Public/Municipal Agencies: 1.Municipality tourism marketing $ $ $ 2.Municipality event and festivals $ $ $ 3. Municipality facilities(operations and capital) To be filled out by Non-Profit Agencies: 4. Non-municipal entities promoting and advertising tourism $ $ 5,Non-municipal entities for marketing and operating events and festivals $5,000 _$5,000 $10,000 b.Non-municipal entities for operations of tourism-related facilities owned by non-profit organizations $ $ $ TOTALS: $5,000 $5,000 $10.000 VIII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (+- .i L, , (print or type name) js Title: ter ' _ Date: 9/ 7 o -/ Internal Revenue Service Department of the Treasury • P. O. Box 2508 Cincinnati, OH 45201 Date: March 19, 2003 Person to Contact: Shawndea Krebs 31-02330 Customer Service Specialist Valleyfest Toll Free Telephone Number: P 0 Box 368 8:00 a.m.to 8:30 p.m.CST Veredale WA 99037 877-829-5500 Fax Number: 513-263-3756 Federal Identification Number: 94-3152294 Dear Sir or Madam: This is in response to your request regarding your organization's tax exempt status. Our records indicate that a determination letter issued in April 1992 granted your organization exemption from federal income tax under section 501(c)(3) of the internal Revenue Code. That letter is still in effect. Based on information subsequently submitted, we classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Code because it is an organization described in sections 509(a)(1) and 170(b)(1)(A)(vi). This classification was based on the assumption that your organization's operations would continue as stated in the application. if your organization's sources of support, or its character, method of operations, or purposes have changed, please let us know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty of V20 a day, upto a maximum of $10,000,when returnlate, unless isreasonable causethe v,+. e.. a is filed there for : a delay_ All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of 5100 or more paid to each employee during a calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are not automatically exempt from other federal excise taxes. Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. -2- Valleyfest 94-3152294 Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated business income under section 511 of the Code. if your organization is subject to this tax, it must file an income tax return on the Form 990-T, Exempt Organization Business Income Tax Return. In this letter, we are not determining whether any of your organization's present or proposed activities are unrelated trade or business as defined in section 513 of the Code. The law requires you to make your organization's annual return available for public Inspection without charge for three years after the due date of the return. You are also required to make available for public inspection a copy of your organization's exemption application, any supporting documents and the exemption letter to any individual who requests such documents in person or in writing. You can charge only a reasonable fee for reproduction and actual postage costs for the copied materials. The law does not require you to provide copies of public inspection documents that are widely available, such as by posting them on the Internet (World Wide Web). You may be liable for a penalty of$20 a day for each day you do not make these documents available for public inspection (up to a maximum of$10,000 in the case of an annual return). Because this letter could help resolve any questions about your organization's exempt status and foundation status,you should keep it with the organization's permanent records. If you have any questions, please call us at the telephone number shown in the heading of this letter. This letter affirms your organization's exempt status. Sincerely, S'qe1=b -, John E. Ricketts,Director,TEIGE Customer Account Services Valleyfest Board of Directors Meeting June 10, 2021 Inland Northwest Insurance, 12319 E Broadway, Spokane Valley or Zoom link Call to order 12:05 In Attendance: President, Rick Wilhite; Vice-President, Steve Florance; Secretary, Gail Bongiovanni; Executive 'irector, Peggy Doering; Carrie Ann Hoag, Stephanie Hughes, Tim Lane, Judy Lippman, Katrina Nebel. ZOOM Attendance: Treasurer, Rory Henneberg; Marcia Asmussen, Shirene Young. Approval March 11, 2021 minutes: Judy Lippman-motion to approve; Stephanie Hughes-2nd; APPROVED Review of Exec. Board minutes of May 13, 2021 OLD BUSINESS- 1. Treasurer's Report— Rory Henneberg 1st Interstate $ 21,436.51; Washington Trust Bank $ 44,994.72: Total $ 66,431.23 2. PPP Loan #2 — Rick Wilhite $ 4,900 approved Working on forgiveness 3. Update on the Children's Foundation Marcia Asmussen Marcia is traveling and will update when home. 4. Insurance update— Steve Florence, Peggy Doering Removed Fundraising Breakfast & Miss Spokane Valley Pageant. Added new float to policy. 5. Update on Valleyfest Web Site Security & Privacy Statements -- Peggy Doering/Stephanie Hughes Covered by insurance. Folding Table pays for protection. Privacy document undergoing review from insurance & will send to Steven Anderson for Valleyfest review. 7W BUSINESS: 1. INCITE Consulting — Peggy Doering Reviewed proposal. Not using at this time as Peggy has no plans to retire at this time. Executive Director job description needed. 2. Executive Directors Report— VALLEYFEST 2021 — Peggy Doering (See attached Exec Dir Rept) a. Cycle Celebration update Booths okay. Awaiting Gov Inslee June 30 update. b. Multi-Cultural event update Will cover next month. c. Float update Goal to have ready for Valleyfest Parade in September & use for Lilac Parade Nov 20, 2021. d. Valleyfest —The Event Stephanie Hughes-Motion to join Elks; Judy Lippman-2nd; APPROVED Marcia Asmussen-Motion to ask Elks board member to join Valleyfest board for next 2 years; Stephanie Hughes-2nd; APPROVED Stephanie Hughes-Motion to approve applying for LTAC & Economic Development grants; Marcia Asmussen-2nd; APPROVED Adjourn 1:35 Dates for upcoming Meetings: 1. July $, 2021 -TBD 2. August 12, 2021 — Board Meeting 3. September 9, 2021 — Board Meeting 4. October 14, 2021 — Exec. Board Meeting A B I CI D E 1 Valleyfest 2022 Summary Budget 2 City of Spokane Valley LTAC Grant 3 2022 Projected Budget 4 5 Booth $25,000 6 Cyycle Celebration _ $10,000 7 Miss Spokane Valley $2,000 8 LTAC Funds $20,000 9 Economic Development Grant $20,179.00 10 Multisport Registration _ $7,000 11 Sponsorship $65,000 12 21 Recovery Grants 20,300 13 Funds Brought forward $21,436.00 14 $185,515 15 190915 16 Expenses - 17 Booth $1,100 18 Cycle Celebration _ $8,500 19 Miss Spokane Valley $4,500 20 Contract Services , $4,000 21 Entertainment $28,000 22 Equipment Rental $12,000 23 Multisports $8,000 24 Security _ $5,000 25 Valleyfest Foundation Grants $3,000 26 Insurance _ $5,000 27 Marketing Expenses $40,400 28 Office f $14,000 29 Payroll _ $38,738 30 Misc expenses $7,825 31 Float $5,000 32 Event Production $5,852 33 _ _ _ $185,515 34 190915 List co-sponsors, if any, by title and type 2020-2021 Valleyfest Sponsors City of Spokane Valley Multi-Care Valley Hospital, Title Sponsor Modern Electric, Major Family Sponsor Inland Empire Paper Co, Main Sponsor Washington Health Care Finder Major Sponsor TDS Fiber Major Sponsor T Mobile Major Sponsor Spokane Valley Mall, Main Sponsor STA, Main Sponsor Fleet Feet, Main Sponsor Washington Trust Bank, Main Sponsor BECU, Partner Sponsor Sunshine Disposal, Partner Sponsor Inlander Partner Sponsor Waste Management, Partner Sponsor Pinecroft Business Park, Partner Sponsor Umpqua, Partner Sponsor Tim Lane State Farm Sponsor Gesa Credi Union Sponsor Anderson and Peretti Supporting Sponsor Inland Northwest Insurance Supporting Sponsor WA Arts Commission, Contributing Sponsor Banner Bank, Contributing Sponsor Yoke's, Contributing Sponsor Horizon Credit Union, Contributing Sponsor Fred Meyer, Contributing Sponsor Molina, Contributing Sponsor First interstate Bank Contributing Sponsor Avista, Event Day Sponsor YMCA, Event Day Sponsor Dave's Bar and Grill, Event Day Sponsor KIND Snacks, Event Day Sponsor Premier Manufacturing, Inc, Float Sponsor Rich's Exxon on 16st, Float Sponsor Purfect Logos, LLC, Float Sponsor Celestial Selections, Float Sponsor Major Supporters also include: Spokane Valley Fire Department Spokane Valley Police Department Vera Water and Power Spokesman-Review S.C.O.P.E. The Bike Hub 2020 - 2021 VALLEYFEST BOARD OF DIRECTORS Revised March 12,2920 Rick Wilhite—President Wilhite Enterprises 1010 Sunnyvale Lane, Spokane Valley, WA 99037 Home:(509)922-3808 * Cell: 509-991-6634 wilhite rickrahotmail.com Steve Florance - Vice President Tim Lane Inland Northwest Insurance 1014 n.Pines Rd., Suite 101 12319 E Broadway,Spokane Valley,WA 99216 Spokane Valley, WA 99206 Spokane Valley Rotary Office: 509-926-5135 * Cell: 509-926-5135 Work: (509)892-6373 Cell: 509-953-7262 1im tirnlanea�ency.conl stevef(a)inlandriwi.com tim@timlaneagency.com llongiovanni—Secretary Judy Lippman Gail's School of Dance Cell: 509-294-1437 14120 E. Springfield, Spokane Valley,WA 99216-2053 Cell:judylippmanse@gmau.com .com Phone: (509)922-4493 Cell: aaildancer@june.com Rory Henneberg - Treasurer Katrina Nebel Umpqua Bank 4321 S.Bowdish Rd 507 N.Mullan Rd, Spokane Valley, WA 99206 Spokane Valley,WA 99206 Phone:(509)842-1627 * Cell: 509-939-7908 Phone: 509-720-3675 RorvHenneberegumpquabank.com knebel ,ynicainw.org Peggy Doering—Valleyfest Executive Director Shirene Young 11522 E.Sun View Cir,Spokane Valley, WA 99206 Cell Phone:509-230-6829 * Office: 509-922-3299 8903 E Liberty peg2y(vallevfest.org or doeringpeggy@gmail.com Spokane WA 99212 Youngps2(ccomcast.net Marcia Asmussen 509 939 1083 (cell)Or 509 891 9173 (home) 1606 S Blake Rd.,Spokane Valley,WA 99216 Phone: 509-590-5412 marcia221 }( vahoo.cons Carrie Ann Hoag 525 S.Barker Spokane Valley, WA 99016 Cell: 509-998-7673 C:ho ag 9 7960/c one c a sa.n et Stephanie Hughes 124 W 16th Ave, Spokane,WA 99203 Home:(509)994-8681 * Cell: 509-456-4722 sumoinan a.Comeast.net 73 CITY OF SPOKANE VALLEY APPLICATION FOR LODGING TAX FUND MONIES I. PROJECT APPLICATION DEADLINE: October 1, 2021 before 4:00 p.m. Project Title: New Fairgrounds Expo Center Type of Project: Capital Construction Applicant: City of Spokane Valley Phone: 509-720-5000 E-mail cityhall@spokanevallev.org Address: 10210 E. Sprague Ave. City: Spokane Valley State WA Zip 99206 Applicants are: Non-profit Public/Municipal Agency X Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Mike Basinger Phone: 509-720-5331 E-mail mbasinger@spokanevalley.org Address 10210 E.Sprague Ave. City Spokane Valley State WA Zip 99206 Amount requested:$2,986,573 in Fund #104 reserves plus future revenue collections in and allocations to Fund #104 until the project is completed Applicant's match: $1,750,000 ($1,000,000 from City reserves and $750,000 in State funding) Total project budget: $10 000,000 for the completed project Is this a new or continuing activity? New Will there be an admission charge for this activity4:11 No If so, how much? Unknown 1 II. HISTORY The City of Spokane Valley is committed to building a community where individuals and families can grow and play, and businesses will flourish and prosper.This vision provides the foundation for all services provided by the city, and the establishment of economic policies that are business-friendly and support job creation in a variety of sectors. In 2015, the City contracted with Community Attributes Inc. to develop a Retail Improvement Strategy and Action Plan. The plan identified a strong connection between a thriving retail community and successful tourism sector. The study noted that the City was lagging in trade capture for hotel accommodation, food and drinking establishments and performing/sports event spending. Recommended strategies included the expansion of existing events and development of new attractions, and additional marketing to improve the city's identity and brand. Pursuing tourism as an economic driver, the City contracted with Community Attributes a year later to conduct an analysis of its tourism sector and identify economic development strategies and actions.The resulting 2016 Tourism Plan identified nine projects, including an expanded mixed-use facility around the Fairgrounds and Avista Stadium,for future development. These projects would likely boost tourism and help anchor the City's leisure and retail community. In 2017, a more in-depth analysis of six of the nine projects (trails and arts; whitewater/waterfront park; arts and entertainment venue; Fairgrounds/Expo Center facility; Balfour Park; and new Event Space) estimated that an expanded Expo Center facility would cost between $7.5 and $9.5 million, and generate the highest amount of direct, indirect, and associated visitor spending at$3.9 million per year, as well as create 43 jobs annually. Since 2017,the City has moved forward on several smaller projects identified in the Tourism Plan, including developing new events such as Crave! and a seasonal Farmers Market, and construction of the West Lawn Plaza (i.e., new outdoor event space) at CenterPlace Regional Event Center.The city has also extended the Appleway Trail and is finalizing plans to expand Balfour Park. In 2020, the City began discussions with Spokane M&dnEntry County regarding the _' ~ BroadvieyAve. concept of expanding the 1 _ Expo Center to create I' a ! ' additional space and I ! 11 -j� A 4 I I q versatility to attract and i e. Frame antl support multipleltd unrin Ames!Gate :x conferences and special events. • i it M, ts=Eg - r The existing facility has a �. fits . successful history of hosting I s . •� the fair (in its 70th year) and ' e". ligItt trade shows such as RV, Ira. 1 ' 2 auto, boat, equestrian, hobby, craft and vintage shows, but lacks small breakout rooms and catering facilities to attract conferences, corporate events and private parties. III. PROJECT SUMMARY The City, in partnership with Spokane County, proposes to construct a new 32,300-square-foot building at the Expo Center. Owned and operated by the County,the Expo Center sits on 91.4 acres and currently offers 140,000-square-feet of indoor exhibit space, a 5,200-seat grandstand arena, and livestock facilities. sit + om—T ` , .!.- r -, f =1- t I fl FAIR, r BAWL The new building will be attached to the northwest corner of the existing Expo facility, allowing the building entrance to face East Broadway Ave. It will provide a new and exciting showpiece, and provide new conferencing space, a full-service restaurant, administrative and ticket sales offices, and a stylish entry to welcome visitors. The facility will provide a boost to the local economy and generate additional foot traffic to nearby hotels, restaurants and retail shops. It may also serve as a catalyst for further new development in surrounding neighborhoods. The City projects the building will cost$10 million to design and construct. The City is requesting to dedicate$2,986,000 in lodging tax proceeds that have accumulated through December 2020 in Fund #104 to support design and construction of the facility.The City is also requesting to commit all future revenue collections and allocations to Fund#104 until the project is fully funded. Currently, the City has committed$1 million in City funds and $750,000 from a state appropriation to move the project forward. 3 IV. SCOPE OF WORK Specifically,the new building would include the following spaces: ___ ITEM COST PROJECT COST Exhibit Hall 16,000 SF $250 $4,000,000 Lobby 2,000 SF $300 $600.000 Administration 2,500 SF $250 $625,000 Restaurant(shell space built out by 4,000 SF $150 $600,000 tenant) Meeting Room#1 4,000 SF $285 $1,140,000 Meeting Room#2 1,000 SF $285 $285,000 Meeting Room#3 1,000 SF $285 $285,000 Meeting Room#4 1,000 SF $285 $285,000 Meeting Room#5 800 SF $285 $228,000 SUBTOTAL 32,300 SF $8,048,000 $8,048,000 Site Development 162,000 SF $7 $1,134,000 $1,134,000 Project Costs: Design, Permitting, Inspections,Surveys,Geotech, etc. $800,000 $800,000 OVERALL TOTAL $9,982,000 The first floor of the proposed building would house the new exhibit hall, restaurant, lobby and administrative/sales ticket offices.The second floor would include five new meeting rooms (see schematic below). [ _ -- r I a r ;��r� fl ,_ „_, 1 ._ 4 .„ (, .:,_,I,T I ,,,,.,,,,, ,\, II . y 1 Outdoor Seating >� '. ' � 1 tabby Restnur _ ��_ •��, tonl 2,000 st 141x1d . Exhibit Hall , 16,000 sl E n ¢rt i , „. i c r '��SECOND 'FLOtJR ; j - . ..(� t Exhibit Hall f ! ' Meeting 2-Story Below -L-Meeting Room 115 ' Room#1 Lobby !` BOO st / —' 4,000 st - +h t y, Meeting Room N4 t J `- 1� Meeting Room 42 - Meeting Room t13 i :,.,......,._,........_..z.....s.,.._...,- ,i,--_-------- . ,. The existing Expo Center is generally limited to hosting trade show events and lacks the versatility to provide smaller rooms for meetings and conferences. The expansion would create a multipurpose indoor facility with the flexibility to: • Allow existing events to expand and benefit from onsite catering • Host new single events that require conference facilities and small breakout rooms • Host multiple groups/events at one time through improved flexibility in dividing and using new space • Provide on-site restaurant service to event attendees or ballpark visitors (currently, the area is generally limited to fast food establishments) • Provide on-site catering for small events such as corporate meetings, fundraisers,small private parties, and celebrations • Host regional distribution/health testing/vaccination events to meet future public health needs The new facility supports goals outlined in the Spokane County Fair and Expo Center Long Range Master Plan that was developed in 2009.The plan identifies both the need to expand event space and provide new types of facilities, as well as the need for a "onsite sit-down restaurant" where patrons can gather and enjoy a meal between shows or other events. The new building will also compliment any future enhancements to Avista Stadium, home of the Spokane Indians, a Minor League Baseball team affiliated with the Colorado Rockies. In 2021,the Indians' season expanded from 70 to 120 games due to revisions in the minor league system. The City has set aside$1 million in the 2022 budget to begin the design process for the building. Construction will move forward as soon as the necessary funds are secured. The City is seeking additional federal and state funding to support the project. Once completed, the building will be owned, maintained and operated by Spokane County as part of the broader Fair and Expo Center facility.The City will continue to help promote both existing and new public events at the facility as it does currently through its tourism marketing plan. Additional renderings of the proposed facility. , 11( ufa'a 1.161 4P- r_- • _ - • ems = -*.u111:1:11/P. - 1aSz jlir4 L "a 5 , ,., ii„, ,,,..r _ , . .....,,_..., ,, ..., ii. ._,..: z Iyty,�I ii7YYY. _ , ___ �� . _ . . ___ — I ___ .. _ __ ,.___ , _______________—_ _____— ----Th, ,..___, , ______ .... 1 ei u• _ ,_ ,..... �— cw — , ,' _ .., , ...7 - Gc ti• l i m V. IMPACT ON TOURISM An in-depth tourism analysis completed in 2017 by Community Attributes Inc. estimated the new Expo building would provide increased capacity to attract and hold 10 to 30 events annually. These estimations were based on case studies from fair facilities in Reno, Nev.; Lansing, Mich.; Vallejo, Calif.; and Nashville, Tenn. As a baseline scenario to identify potential fiscal impacts, the study projects the expanded facility would hold 20 new events each year that attract 57,600 visitors,generating$1.2 million in direct and indirect (onsite) spending and $2.7 million in associated spending, or a total visitor spending of$3.9 million annually. Further, the study projects about 40 percent of the 57,600 visitors would seek overnight stays, generating 5,100 paid hotel stays in the local area annually. Regarding fiscal impacts,the study projects$34,000 in annual tax revenue to Spokane Valley. Projected(expected to participate) Total Overall Attendance 57,600 Attendees who traveled 50 miles or more to attend Total 23,040 Of total, attendees who traveled from another state or country 6 Attendees who stayed overnight Paid accommodations 5,100 Unpaid accommodations 17,940 Paid Lodging Nights* *one lodging night=one or more persons occupying one room for the night. _ 5,100 VI. CONSIDERATION OF CITY COUNCIL GOALS AND PRIORITIES 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law. a. This project is an allowed use under State law as it is capital expenditures of a tourism related facility owned and operated by a municipality 2. Council will emphasize the utilization of funds for capital expenditures to develop tourism destination facilities or venues within the City of Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). Council would like to move in the direction of allocating a majority of lodging taxes toward this purpose. a. This is a capital project for a new Expo Center building.This is in alignment with Council goals and discussions regarding tourism in the City of Spokane Valley. 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism-based economy including shopping, dining and overnight visits. a. This project is projected to generate significant overnight stays in the City as well as generate additional traffic for retail businesses and restaurants. Events at the Spokane County Fairgrounds have a long history of generating tourism and hotel nights in the City. 4. Council will take into consideration revenues derived from lodging sources within Spokane Valley received by applicants from other municipal entities and agencies such as the Spokane County Tourism Promotion Authority and Spokane Public Facilities District. a. This project does not currently have any funds from other local tourism related revenues. 7 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. a. This project is requesting all revenues and allocations in Fund #104— Hotel/Motel Tax—Tourism Facilities Fund. Fund#104 was created by City Council to account for the City's 1.3 percent lodging tax, and those funds are dedicated solely for capital expenditures for acquiring, constructing, making improvements to or other capital expenditures for tourism-related facilities. Council has authorized staff to apply for these lodging tax funds for the construction of the new Expo Center building. VII. PROJECT BUDGET GRANT AMOUNT CATEGORY REQUESTED MATCH* TOTAL To be filled out by Public/Municipal Agencies: 1. Municipality tourism marketing $ $ $ 2. Municipality event and festivals $ $ $ $2,986,573 in Fund #104 reserves plus future revenue collections in and allocations 3. Municipality facilities (operations and to Fund#104 until the project capital) is completed $1,750,000 $10,000,000 To be filled out by Non-Profit Agencies: 1. Non-municipal entities promoting and advertising tourism $ $ $ 2. Non-municipal entities for marketing and operating events and festivals $ $ $ 3. Non-municipal entities for operations of tourism-related facilities owned by non-profit organizations $ $ $ TOTALS See Above $1,750,000 $10,000,000 8 The City is continuing to search for other grants and funding opportunities for this project and our match of$1,750,000 will allow the City and County to begin the design process for the new facility. VIII.ATTACHMENTS 1. Copy of non-profit status is not applicable as the City is a municipality. 2. See attachment#2—Budget Summary 3. See attachment#3—Council Meeting Minutes, August 10, 2021 4. See attachment#4--City of Spokane Valley Councilmembers and Principal Staff 5. See attachment#5—Co-Sponsors and Letter of Support CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local,state, or federal law. 2.That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) A1192-- (print or type name) John Hohman Title: Deputy City Manager, City of Spokane Valley Date: Oct. 1, 2021 9 Attachment #2: 2021 Budget Summary (at fund level) CITY OF SPOKANE VALLEY, WA 2021 Budget Summary Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 34,862,811 45,451,419 80,314,230 47,277,766 33,036,464 Street Fund 101 556,285 5,567,200 6,123,465 5,567,200 556,265 Paths&Trails Fund 103 23,115 8,900 32,015 0 32,015 Hotel/Motel Tax-Tourism Facilities Fund 104 2,927,945 690,840 3,618,785 0 3,618,785 Hotel/Motel Tax Fund 105 521,240 352,000 873,240 708,240 165,000 Solid Waste 106 526,650 1,737,000 2,263,650 1,737,000 526,650 PEG Fund 107 122,255 79,000 201,255 73,000 128,255 Affordable&Supportive Housing Sales Tax 108 144,750 193,000 337,750 0 337,750 CenterPlace Operating Reserve Fund 120 300,000 0 300,000 0 300,000 Service Level Stabilization Fund 121 5,500,000 0 5,500,000 0 5,500,000 Winter Weather Reserve Fund 122 528,736 1,900 530,636 500,000 30,636 LTGO Bond Debt Service Fund 204 0 1,043,850 1,043,850 1,043,850 0 REET 1 Capital Projects Fund 301 1,238,567 1,025,000 2,263,567 1,224,673 1,038,894 REEF 2 Capital Projects Fund 302 4,055,658 1,025,000 5,080,658 3,698,125 1,382,533 Street Capital Projects 303 67,402 8,876,315 8,943,717 8,876,315 67,402 Park Capital Projects Fund 309 95,362 1,205,680 1,301,042 1,120,305 180,737 Civic Facilities Capital Projects Fund 310 856,285 3,100 859,385 0 859,385 Pavement Preservation Fund 311 4,209,098 4,146,400 8,355,498 4,726,350 3,629,148 Capital Reserve Fund 312 7,753,610 100,000 7,853,610 2,050,524 5,803,086 Railroad Grade Separation Projects Fund 314 765,548 13,361,980 14,127,528 13,796,320 331,208 65,055,297 84,868,584 149,923,881 92,399,668 57,524,213 Estimated Estimated Beginning i Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Stormwater Management Fund 402 1,616,616 2,040,000 3,656,616 2,626,007 1,030,609 Aquifer Protection Area Fund 403 1,911,428 2,597,045 4,508,473 2,378,109 2,130,364 Equipment Rental&Replacement Fund 501 1,366,693 155,400 1,522,093 140,000 1,382,093 Risk Management Fund 502 276,004 425,000 701,004 425,000 276,004 _ 5,170,741 5,217,445 10,388,186 5,569,116 4,819,074 Total of ail Funds 70,226,038 90,086,029 160,312,067 97,968,784 62,343,283 10 Attachment#3: Meeting Minutes MINUTES City of Spokane Valley City Council Regular Formal Meeting Tuesday,August 10, 2021 Mayor Wick called the meeting to order at 6:00 p.m. The meeting was held in City Hall with Council,staff and some members of the public participating in person; and some members of the public participating remotely via Zoom meeting. Attendance: Councilmembers Staff Ben Wick, Mayor Mark Calhoun, City Manager Brandi Peetz, Deputy Mayor John Hohman, Deputy City Manager Pam Haley, Councilmember Cary Driskell,City Attorney Tim Hattenburg Councilmember Chelsie Taylor, Finance Director Rod Higgins, Councilmember Bill Helbig, City Engineer Linda Thompson, Councilmember Morgan Koudelka, Sr. Admin. Analyst Arne Woodard,Councilmember John Bottelli,Parks,Rec, Facilities Director Erik Lamb,Deputy City Attorney Marty Palaniuk, Planner Gloria Mantz, Engineering Manager Christine Bainbridge, City Clerk INVOCATION: Pastor Mike Szott of Living Hope Community Church gave the invocation. PLEDGE OF ALLEGIANCE: Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Peetz, seconded, and unanimously agreed to amend the agenda to add a new item, motion to purchase real property; this will occur right before the Consent Agenda. It was then moved by Deputy Mayor Peetz,seconded and unanimously agreed, to approve the amended agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: nfa COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Councilmember Thompson: reported that she attended some National Night Out parties where there were great conversations and lots of games and opportunities to talk about the new legislation impacting law enforcement; said she attended the Farmers Market;went to the Spokane Regional Transportation Council (SRTC) orientation and said they are getting ready for their new executive director; said she is on the AWC (Association of Washington Cities)Board and they received word that AWC's CEO Peter King announced his retirement after 45 years with the AWC. Councilmember Higgins: said he also attended some National Night Out parties; and via zoom, attended the Aging and Long Term Care meeting, and that based on their membership survey, they will probably continue meeting via zoom; and that part of the Aging and Long term Care,said that the dementia resource catalyst group received $375,000 to be allocated among their participating five counties and that they also have rent increase vouchers to help with the rents that have increased sharply; that the vouches will be financed by American Rescue Plan funds that have not yet been spent; said the Long Term Care group continues with their move to North Point,which should be completed within the next few months; and said he attended the fireball tour this afternoon in Spokane Valley. Council Meeting Minutes, Formai: 08-10-2021 11 Approved by Council: 08-24-202 Councilmember Haley: mentioned that STA (Spokane Transit Authority) does not meet in the month of August; said there have been numerous mails and texts between STA members because of the new legislation dealing with law enforcement; said there can't be Limited Commission Officers, which means the security with STA can no longer have a limited commission; that they are uncertain of all the ramifications of that but some of it includes the security officers can no longer carry pepper spray or handcuffs and that those security officers have been a big help on the buses and on the plaza in keeping the number of assaults and crimes down; said she attended the Continuum of Care meeting and that she is on the grant approval committee, and that they are going through the steps of scoring grant requests;said they are still having trouble getting housing for the people who want housing due to lack of availability. Councilmeinber Woodard:said that he also attended several National Night Out parties;went to the fireball tour today and said the company will have about 800 new employees per shift, and that's during their slow time. Councilmember Hattenburg: mentioned he too attended the tour today and that the building is huge and could likely fit about 12 football fields in it;said he attended some National Night Out gatherings,and there was a lot of talk about not tying the hands of police officials; said lie attended a capital kickoff for a project for a performing arts center, which would be Located in the Mirabeau Park area by the Tru Hilton;that they are going to purchase five acres and have so far raised about$6 million out of a needed $25 million which they hope to raise through endowments,grants,and private donations,that this project will be about three years or more in the making, and said that this group is not affiliated with the City of Spokane Valley. Deputy Mayor Peetz: said she attended the Chamber Board meeting where they had talked about having incubator space in their new building, but decided against that and are instead, looking for tenants; she attended the Regional Transportation meeting; went to the tour of Ridgeline High School; participated in National Night Out; went to the Government Action Committee where it was learned our unemployment rate is back to pre-pandemic levels; said they talked about the upcoming long-term care which will be implemented soon; and said she attended the Fireball tour. MAYOR'S REPORT Mayor Wick reported that he attended some National Night Out parties, went to the fireball building tour which he said included some interesting technology; attended the SRTC meeting and mentioned that the new director starts Monday, and that they also chose new legal counsel; and he reminded everyone of the Farmers Market held Friday evenings.at CenterPlace. • PROCLAMATION: n/a GENERAL PUBLIC COMMENT OPPORTUNITY ill: Mayor Wick explained the process and invited public comment. There were no comments offered, either via Zoom or in person. New Item: Motion to purchase real property. It was moved by Deputy Mayor Peetz and seconded to authorize the City Manager to finalize and execute any paperwork necessary to purchase the real property whose sheet address is 12614 East Sprague Avenue, Spokane County,parcel number 45222.0313, consistent with the terms set forth in the purchase and sale agreement and any adc/endwns, executed by the parties on or about July 29, 2021, the purchase price is $2,225,000 plus normal costs associated with a transaction of this nature. City Attorney Driskell explained that the property in question is the former White Elephant building, and said the property should secure ample space for law enforcement well into the future. Mayor Wick invited public comment; no comments were offered. Mr. Driskell also noted there are no immediate plans for the building, but that a space analysis will be conducted. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried Council Meeting Minutes, Parma]: 08-10-2021 12 Approved by Council:08-24-202 l NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Akelyda. a. Approval of Claim Vouchers on Aug 10,2021,Request for Council Action Form: $1,942,393.99 b. Approval of Payroll for Pay Period Ending July 31,2021: $587,014.80 c. Approval of July 20, 2021 Council Meeting Minutes, Study Session Format d. Approval of July 27,2021 Council Meeting Minutes, Formal Format It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the Consent Agenda. 2. Second Reading Ordinance 21-010 Batch Text Amendments—Marty Palaniuk After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Peetz and seconded to approve Ordinance No. 21-010 as proposed. Planner Palaniuk explained that the purpose of this ordinance is to relocate the regulations governing cargo containers, and add a reference to the R-4 zone in applicable sections of the zoning code. Vote by acclamation:In favor: unanimous. Opposed: none. Motion carried. 3. Motion Consideration: Council Goals&Priorities for Use of Lodging Tax—Chelsie Taylor Finance Director Taylor noted there are two motions,to be taken one at a time, (1) It was moved by Deputy Mayor Peetz and seconded to approve the Council goals and priorities for the use of lodging tax revenues as written. Finance Director Taylor explained that these goals and priorities were presented to Council as an admin report July 20, and there have been no changes. There were no public comments. Vole by acclamation;In favor:unanimous. Opposed: none. Motion carried. (2) It was moved by Deputy Mayor Peetz and seconded to authorize staff to submit an application to the LTAC for a new building at the Spokane Fair&Expo Center using amounts in the Hotel/Motel'fax-Tourism Facilities Fund#104. Director Taylor stated that also at that July 20 Council meeting, the question arose about the process for bringing forward an application for the City to use the funding in the Hotel/Motel Fund 104, and after discussion,staff concluded that an application could be made during the same LTAC (Lodging Tax Advisory Committee)meeting in October when the Committee considers the awards for the 2% lodging tax;she added that if this motion passes,staff will start working on an application to get before the LTAC, and she stated that we would want to tie up all the $2.8 million as well as any future revenues until the building is completely funded. There were no public comments. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried, GENERAL PUBLIC COMMENT OPPORTUNITY {21: Mayor Wick invited public comment. It was noted that no one had signed up viz zoom to comment. In person comments:Mr. John Harding,Spokane Valley: spoke about the situation with police officers and that the legislature has tied the hands of the law enforcement officers; mentioned about whether this was being negotiated with the unions;said we need to look at ways to enhance our enforcement situation now to help an officers better perform their duty; said he also feels it is value well spent to have a K9; and that he would also like to look at drones as they are safe and efficient ways to inspect an area from a distance; adding that he also understands that GPS technology exists for identifying where shots have been fired, • ADMINISTRATIVE REPORTS: 4, Spokane County Stabilization Center Briefing—Cary Driskell,Morgan Koudellca City Attorney Driskell introduced Spokane County consultant Ariane Schmidt, of Integrate Technology, and Pioneer human Services Regional Director Dan Sigler. Via his PowerPoint presentation, Mr Sigler talked about the Spokane Regional Stabilization Center (working title MHCSF aka Mental Health Crisis Stabilization Facility); he mentioned that this would be a pre-booking jail diversion option for eligible individuals, which will be located at 1302 W Gardner Avenue; he noted the operating model, showed the floor plan design, and went over the estimated timeline showing the facility opening in October;and it was Council Meeting Minutes,Formal: 08-10-2021 13 Approved by Council: 08-24-2021 noted the more open floor model is more safe. Ms. Schmidt stated that there are two contracts; she explained that the annual Use Occupancy Agreement they have with Spokane County, and the Operating Contract they also have with Spokane County, means it is not necessary for any additional interlocal agreements; said that Pioneer will prepare a budget based on the prior year, which of course the first year being different; said they are an target with the budget proposal,and this will not require any debt nor any general county fund to be used in the capital portion of this facility.Ms. Schmidt said that the dedicated fee has been removed, and said this will be a "free to come facility for law enforcement officials;" said they are identifying funding which won't require that municipality fee; she also noted that judges won't really know if a person is in crisis as this all occurs pre-booking,which means a first appearance or public defender won't be necessary as this will be a true diversion program; that officials will write a field report and note when an individual is eligible and chooses to come to this facility; and again said judges won't need to be involved; and she added that this will be funded completely without a commitment of Spokane Valley, so it would be free to use. In response to Mr. Calhoun's question about revenues, Mr. Sigler said there is a lot of investment in state legislature with behavior health; she mentioned managed care organizations,federal mental health, and block grant funding,with some of those designated specifically for this project. 5, Interlocal Agreement Fire District 8, Ponderosa Park Property—Cary Driskell City Attorney Driskell explained about the background of this agreement and how it ties in with the City's recently completed acquisition from Central Valley School District, of approximately 17.7 acres of vacant property; and of previous discussions with the Fire District about their desire to build a new, larger facility that better meets their needs,including space for some training. There were no objections to bring this back next week for a motion consideration. 6. Argonne/Montgomery Construction—Gloria Mentz,Bill Helbig City Engineer Helbig and Engineering Manager Mantz went over the background of this construction project at this busy area,and of some oftheir obstacles experienced along the way;she explained the project design and what will be needed for traffic control; she mentioned their various ways of doing public outreach, and of the tight project schedule, along with construction delays due to material procurement issues. Council said they appreciated hearing this report. 7. Tourism Study Update Plantes Ferry—John Hohman Deputy City Manager Hohman explained that the last time this was before Council was May, 2020, when Council was given an update on the project proposals and in the fall of 2020,the Fairgrounds Building was added to the 2021 State Legislative Agenda;and that the City was awarded$750,000 toward the completion of the building.Mr.Hohman noted that staff was also meeting with Central Valley School District to discuss the property adjoining the new Ridgeline High School; said over subsequent conversations, the available property for sports field development was significantly reduced due to other district needs; and that discussions have also continued with Spokane County regarding Plantes Ferry Park. Mr. Hohman noted that upon analyzing any project, one of the components was it should have the ability to become self- sustaining. As shown on the PowerPoint slides, Mr. Hohman went over the details of the 2016 Sports Complex study as well as findings, which showed that a 12 triangular field facility for Plantes Ferry and the Ridgeline High School, would be underused for the foreseeable future. Mr. Hohman went over some of the revised plans for Plante's Ferry which would be developed by Spokane County, as well as the financial analysis which Council has previously seen.Mr.Hohman also mentioned that the Plantes Ferry fields would be a pay-as-you-play concept. Council discussion included comment from Deputy Mayor Peetz that she wants to look at all options, including partnership with the County or perhaps other entities. Councilmember Haley said she opposes borrowing money then still being faced with a multi-million dollar annual deficit; said she feels Council needs to commit to the Fairground Building; that in speaking to the County Assessor's office, there are people who can't pay their property tax,so we don't want to spend money on things that will put a hardship Council Meeting Minutes, Formal: 08-10-2021 14 Approved by Council: 08-24-202 I on citizens.Councilmember Thompson said she would like to explore ways so everyone can play, but there doesn't seem to be a high enough percentage of our own community to support that; and she mentioned there are other options like maybe the property on Flora, or the River Loop. Councihnember Woodard said he is concerned Council is spreading itself too thin as there other projects that need to be completed. Councilmember Higgins said he agrees with Councilmember Haley and feels this price is high, and we are already stretched thin,Mayor Wick mentioned that we still haven't engaged the public on this; that he has seen the community come together for the HUB;that there are different grant programs and opportunities; and maybe we need a rnasterplan before we can be competitive for those grants; that planning phases takes a long time,and maybe the hoteliers-would contribute more;said the sports complex at Plantes Ferry makes the most sense, but maybe more talk is needed about planning. Councilmember Ilattenburg agreed that he would like to see how strongly the public feels about this and perhaps Council needs to look at the feasibility study. Councilmember Haley said she is not saying take it off the table; but we have property we purchased that we need to do things with, like the Greenacres Park; and she mentioned Browns Park is very much used and they don't have to pay to play; said she is not in favor of borrowing money to put into a business we know will lose money as that is not fair to the citizens. Deputy Mayor Peetz agreed there are many projects, and feels Plantes Ferry could be done in phases; said she is not asking for a definite yes or no on this project, but likes the idea of going to the public to see what they want. Regarding the idea of doing a study now, there was apparent Council consensus to just let this sit for a while and see how things move with the economy and how the citizens are doing, and maybe think about a study in the future. 8. Vehicle Replacement—.John Holunan Mr. Holtman explained about the current condition of our 2006 Dodge Dakota, and that staff is seeking • Council consensus to advance the purchase of an F150 vehicle in the 2021 budget year even though once the order is placed,we will likely not get the vehicle before 2022.There was Council consensus that staff proceed as requested. 9. Advance Agenda—Mayor Wick There were no suggested changes to the Advance Agenda. CITY MANAGER COMMENTS Mr. Calhoun had no additional comments. It was moved by Councilmember Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:00 pan. ATr T. UP , • Ben Wick, Mayor let, 1 Kristine Bainbridge, City Clerk Council Meeting Minutes,Formal: 08-10-2021 15 Approved by Council: 08-24-2021 Attachment#4: Organization Board of Directors & Principal Staff 00000000000000000000000000000000009o0000*000000000oo*00000000 a a O 0 O 0 0 0 O e O 0 0 O City Council Members o O 0 O 0 O 0 O s 0 o o O 0 O 0 o g it o 4 Ben Wick, Mayor o 4 Position#4 0 0 f I4 • (;f ice' - i - 0 O i/'=-__. - ' j. 0 4 Rod Higgins Brandi Peetz, Deputy Mayor Tim Hattenburg o Position#1 Position#2 Position#6 o 0 O O o o . „..,, 0 0 O 0 O y 3 ! o d Arne Woodard Pam Haley Linda Thompson <' 4 Position#3 Position#5 Position#7 4 0 4 O 0 O 0 0 0 a Staff a 0 h o Mark Calhoun, City Manager o O 0 O 0 o John Hohman, Deputy City Manager o O 0 • Chelsie Taylor, Finance Director O 0 o Mike Stone, Parks & Recreation Director o O 0 o Cary Driskell, City Attorney 0 0 o William Helbig, City Engineer o aChristine Bainbridge, City Clerk a O 16 0 O 0 44000**44404 00000040004044400000000000000000000000,00040.40 O0 Attachment #5: Co-Sponsors The following organizations have supported the construction of a new Expo Center building through inclusion in their Legislative Agendas for 2021. Greater Spokane Incorporated Spokane County GREATER 44 ilk L iaiirl Spokane County WASHINGTON Greater Spokane Valley Chamber of Commerce Spokane Valley Fire Department GREATER SPOKANEIC prlE �, � VALLEY 4014p. f �; � '', CHAMBER OF COMMERCE FIRE DEPT. Visit Spokane Spok$ne 17 S p 0 ksne May 21, 2021 City Councilmembers City of Spokane Valley 10210 E. Sprague Avenue Spokane Valley, WA 99206 RE: Support for the Spokane County Regional Expo Expansion Dear Mayor and Members of City Council: We are writing to express our support of the Spokane County Regional Expo Expansion project. Visit Spokane is an organization committed to making the greater Spokane region better through the power of tourism. The proposed project is a great opportunity to maximize our region's existing assets and to leverage them into a greater experience for our businesses, residents, and tourists. The proposed expansion project will provide additional capacity while adding much needed restaurant and conferencing space to an already busy Fair & Expo Center. As the City of Spokane Valley and Spokane County work together to develop this project, Visit Spokane will continue to coordinate with your team to provide the necessary support to help deliver this project. Kindest regards, L-7 .. vnG edit c L Dean Feldmeier Meg Winchester, CMP Chairman, Board of Directors President & CEO Visit Spokane Visit Spokane 18 creative POB 559 • Spokane, WA 99021 • i': 509.624,1341 T: 800.662.0084 • VisitSpokane.com nature CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 7,2021 Department Director Approval: El Check all that apply: ❑ consent ❑old business ®new business ❑public hearing ❑ information ❑ admin.report ❑pending legislation ❑executive session AGENDA ITEM TITLE: Motion consideration: - approval of letter with priority list to Spokane Regional Law and Justice Council for analysis in 2022. GOVERNING LEGISLATION: Spokane County Resolution 21-0458 re-establishing the Spokane Regional Law and Justice Council(SRLJC). PREVIOUS COUNCIL ACTION TAKEN: Council discussion during Advance Agenda portion of the November 16,2021 meeting; December 7,2021 administrative report on potential topic choices. BACKGROUND: The Spokane Regional Law and Justice Council (SRLJC) has been in existence since 2014, and its purpose is to act as a central focal point for discussions about the function of the regional criminal justice system, potential changes to the system, and how those changes could be accomplished. The criminal justice system is the largest budgetary expenditure for most local jurisdictions, including Spokane Valley. On June 29, 2021, the Board of Commissioners for Spokane County adopted Resolution 21-0458, which changed the structure, member composition, and duties of the SRLJC. An important element in those changes was to combine all city/town representation into one position,to be assigned a two-year term. As such, Spokane Valley, Spokane, and all of the smaller jurisdictions will share one position. City Council confirmed the appointment of Deputy Mayor Peetz as the municipal representative with a term commencing October 13,2021 and ending October 12,2023. At the first meeting, November 10, Sheriff Knezovich was appointed 2022 Chair for the SRLJC, and he requested that representatives identify the three most important general topic areas for work in 2022 by the SRLJC. A small work group comprised of Councilmember Haley,Deputy Mayor Peetz,and City Attorney Driskell met in November and discussed a list of topics. From that initial list, Deputy Mayor Peetz and Councilmember Haley agreed on the top four that are most important. At the December 7,2021 Council meeting,Council approved by consensus the City's requested discussion topics, which coincide with the list arrived at by Deputy Mayor Peetz and Councilmember Haley, and requested that staff bring back a draft letter to the SRLJC regarding the same for final Council approval and signature by Mayor Wick. Attached is the draft letter. OPTIONS: (1)Approve the letter as drafted;or(2)take other action as appropriate. RECOMMENDED ACTION OR MOTION: I move we approve the letter from Mayor Wick to Maggie Yates regarding the City of Spokane Valley's preferred topics for 2022 for the Spokane Regional Law and Justice Council. BUDGET/FINANCIAL IMPACTS:None anticipated. STAFF CONTACT: Deputy Mayor Brandi Peetz, Councilmember Pam Haley, City Attorney Cary Driskell. ATTACHMENTS: Draft letter from Mayor Wick to Maggie Yates. Spokane Valle 10210 East Sprague Avenue • Spokane Valley WA 99206 509.720.5000 • Fax: 509.720.5075 • cityhall®spokanevalley.org December 14, 2021 Maggie Yates Spokane County Regional Law and Justice Coordinator 1116 West Broadway Spokane, WA 99260 Re: Spokane Valley's topic list for 2022 discussion by the SRLJC Dear Ms. Yates: At the November 10, 2021 Spokane Regional Law and Justice Council meeting, Chair Knezovich requested that all SRLJC members come to the January 2022 meeting with a short list of topic areas they thought should be included for analysis by the SRLJC in 2022. Following discussion by our Council on December 7, 2021, the City of Spokane Valley submits the following topics to the SRLJC, which are not ranked in terms of importance: -Adopt a program to effectively reduce failure to appears(FTA)throughout the court system; -Pursuit and adoption of evidence-based/data-driven solutions to problems facing the system; -Assess the need for a new main detention facility, and whether that includes appropriate space to accommodate programming for such things as drug treatment,mental health-related issues that intersect with the criminal justice system,anger management,etc.; and -Enhanced victim advocacy. Please note that by including discussion about a new detention facility,the City is not intending to direct a particular outcome or render an opinion of support or opposition, which would likely depend on the particular proposal. Deputy Mayor Peetz, as the City's representative on the SRLJC, can expand upon these issues in future meetings, or answer questions you may have regarding the City's list. Thank you for your consideration. Very truly yours, Ben Wick, Mayor On behalf of the Spokane Valley City Council c: Spokane Valley City Council Mark Calhoun, City Manager CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 14, 2021 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Bipartisan Infrastructure Bill GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: N/A BACKGROUND: Mr. Bennet Resnick of Cardinal Infrastructure will present Council an update of the Bipartisan Infrastructure Bill. The President signed the $1 trillion bipartisan infrastructure plan into law November 15, 2021. OPTIONS: Discussion only RECOMMENDED ACTION OR MOTION: Discussion only BUDGET/FINANCIAL IMPACTS: Unknown at this time STAFF CONTACT: John Hohman ATTACHMENTS: N/A CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 14, 2021 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Interlocal Agreement for Data Processing Services GOVERNING LEGISLATION: RCW 39.34 PREVIOUS COUNCIL ACTION TAKEN: Council approved the Interlocal Agreement for Data Processing Services on December 29, 2015. Staff presented an administrative report to Council on Geographic Information System (GIS) In-House Services on May 4, 2021; Council approved a budget amendment including one GIS FTE on May 18, 2021. BACKGROUND: The City has transitioned away from County-provided contracted GIS services and hired an internal GIS employee. The City also no longer utilizes WEBPADAL. The Previous interlocal agreement for Data Processing Applications and Services has been modified to include only use of the STORMBILL database and application. STORMBILL is used to manage the City's stormwater parcel fees. This new agreement will be for one year only, 2022, as the County will cease to support STORMBILL after that time. City staff are currently working on acquiring a replacement. OPTIONS: Proceed to motion consideration or request additional information. RECOMMENDED ACTION OR MOTION: Consensus to proceed to a Motion Consideration BUDGET/FINANCIAL IMPACTS: STORMBILL costs remains unchanged at $1,260 per year. GIS savings projected to be $26,783 in first year. STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst; Mike Basinger, Economic Development Manager; John Hohman, Deputy City Manager ATTACHMENTS: Draft Interlocal Agreement for Data Processing Services DRAFT INTERLOCAL AGREEMENT BETWEEN SPOKANE COUNTY AND CITY OF SPOKANE VALLEY REGARDING DATA PROCESSING APPLICATIONS AND SERVICES THIS AGREEMENT, made and entered into by and between Spokane County, a political subdivision of the State of Washington,having offices for the transaction of business at 1116 West Broadway Avenue, Spokane, Washington 99260 hereinafter referred to as "COUNTY" and the City of Spokane Valley, a municipal corporation of the State of Washington,having offices for the transaction of business at 10210 East Sprague Avenue, Spokane Valley, WA 99206, hereinafter referred to as "CITY",hereinafter referred to each individually as a"PARTY" and collectively as the "PARTIES." The COUNTY and CITY agree as follows: SECTION NO. 1: RECITALS AND FINDINGS (a) The Board of County Commissioners of Spokane County, Washington has the care of County property and the management of county funds and business under Revised Code of Washington ("RCW") 36.32.120(6). (b) Counties and cities may contract with each other to perform certain functions which each may legally perform under chapter 39.34 RCW (Interlocal Cooperation Act). (c) Spokane County has created an Information Technology Department ("ITD") which provides various data processing applications and services to Spokane County elected officials and departments. (d) The City of Spokane Valley desires to contract with Spokane County to obtain through ITD certain data processing applications and services. SECTION NO. 2: DEFINITIONS (a) Agreement: "Agreement" means this Interlocal Agreement between the COUNTY and CITY regarding certain data processing applications and services. (b) City: "CITY" means the City of Spokane Valley. (c) Compensation: "Compensation"means that methodology set forth in Exhibit 2 used to establish the amount of money which the CITY will pay the COUNTY for providing Services. (d) County: "COUNTY" means Spokane County, Washington. (e) ITD: "ITD" means the COUNTY Information Technology Depaitument. (f) Services: "Services" means those services identified in Exhibit 1. INTERLOCAL RE DATA PROCESSING APPLICATIONS AND SERVICES Page 1 of 12 DRAFT (g) STORMBILL: "STORMBILL" means the application and database used to generate and manage the CITY's storm water parcel fees. (h) Uncontrollable Circumstances: "Uncontrollable Circumstances" means the following events: riots, epidemic, pandemic, acts of God or the public enemy, acts of war, civil disturbances, insurrections, acts of terrorism, external fires and floods, unusually severe weather, volcanic eruptions, lightning or earthquakes at or near where the Services are performed and/or that directly affect providing of such Services, legal acts of public authorities, public carries, labor disputes, or other circumstances which cannot be forecast or provided against. SECTION NO. 3: PURPOSE The purpose of this Agreement is to reduce to writing the PARTIES'understandings as to the terms and conditions under which the COUNTY,through the ITD, will provide Services to the CITY. It is the intent of the PARTIES that Services provided by the COUNTY will be consistent with the CITY'S Council/Manager form of government provided for in chapter 35A.13 RCW. SECTION NO. 4: DURATION/WITHDRAWAL This Agreement shall commence on the last date that the Agreement is executed by the PARTIES and shall run through 5:00 P.M. PST on December 31, 2022 unless one of the PARTIES provides written notice of termination. Any PARTY may withdraw at any time from this Agreement for or without cause,for convenience, or for any reason whatsoever upon a minimum of 180 days written notice as provided for in Section 7 to the other PARTY. SECTION NO. 5: COST OF SERVICES AND PAYMENTS The CITY shall pay the COUNTY the actual costs for Services provided under this Agreement as set forth in Exhibit 2. Costs set forth in Exhibit 2 are at current rates and are subject to change. The COUNTY will bill the CITY for the cost of Services annually as outlined in Exhibit 2. COUNTY will bill CITY annually on or about January 1st of the calendar year. Payments by the CITY will be due by the fifth (5th) day of the following month. The COUNTY, at its sole option, may charge interest at a rate of twelve (12)percent per annum or the maximum allowable rate by law on any late payment starting and accruing thereafter from the date of payment due for any amounts past due. INTERLOCAL RE DATA PROCESSING APPLICATIONS AND SERVICES Page 2 of 12 DRAFT SECTION NO. 6: NOTICE All notices or other communications given hereunder shall be deemed given on: (1) the day such notices or other communications are received when sent by personal delivery; or (2) the third day following the day on which the same have been mailed by first class delivery, postage prepaid addressed to the COUNTY or the CITY at the address set forth below for such Party, or at such other address as either Party shall from time-to-time designate by notice in writing to the other Party: COUNTY: Spokane County Chief Executive Officer or his/her authorized representative 1116 West Broadway Avenue Spokane, Washington 99260 CITY: City of Spokane Valley City Manager or his/her authorized representative 10210 East Sprague Avenue Spokane Valley, Washington 99206 ITD 1208 West Broadway Avenue Spokane, Washington 99260 SECTION NO. 7: RECORDS REVIEW The COUNTY and CITY shall maintain for three (3)years any billing statements and other similar business records with respect to this Agreement. Both COUNTY and CITY shall be allowed to conduct random reviews of the records generated by the COUNTY or CITY in performance of this Agreement. The COUNTY and CITY shall provide the COUNTY or CITY with reasonable advance notice of the records reviews. The PARTIES agree that they shall make best efforts to achieve a resolution of any potential records confidentiality issues, including entering into confidentiality agreements or other similar mechanisms that will allow disclosure of the necessary information to accurately conduct a records review. SECTION NO. 8: COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which,when so executed and delivered, shall be an original, but such counterparts shall together constitute but one and the same. SECTION NO. 9: ASSIGNMENT No PARTY may assign in whole or part its interest in this Agreement without the written approval of the other PARTY. INTERLOCAL RE DATA PROCESSING APPLICATIONS AND SERVICES Page 3 of 12 DRAFT SECTION NO. 10: INSURANCE During the term of the Agreement, the CITY and COUNTY shall each maintain in force at its sole expense, each insurance coverage with minimum limit noted below: (1) Workers' Compensation Insurance in compliance with Title 51 RCW, which requires subject employers to provide workers' compensation coverage for all their subject workers and Employer's Liability Insurance in the statutory amount.; (2) General Liability Insurance on an occurrence basis,with a combined single limit of not less than $5,000,000 each occurrence for bodily injury and property damage. It shall include contractual liability coverage for the indemnity provided under this Agreement; (3) Automobile Liability Insurance with a combined single limit, or the equivalent of not less than $5,000,000 each accident for bodily injury and property damage, including coverage for owned, hired and non-owned vehicles; and (4) Professional Liability Insurance with a combined single limit of not less than $5,000,000 each claim, incident or occurrence. This is to cover damages caused by the error, omission, or negligent acts related to the professional services to be provided under this Agreement. The coverage must remain in effect for at least two years after the Agreement is completed. Each policy shall be endorsed and the certificate shall reflect that the insurance afforded therein shall be primary insurance and any insurance or self-insurance carried by the other entity shall be excess and not contributory insurance to that provided by the other entity There shall be no cancellation,material change,reduction of limits or intent not to renew the insurance coverage(s)without 30 days written notice from either entity or their insurer(s)to the other entity. As evidence of the insurance coverage required by this Agreement, each entity shall furnish written evidence of acceptable insurance or Risk Pool liability coverage to the other entity within 30 days of the Agreement becoming effective. If requested, complete copies of commercial insurance policies or Risk Pool liability coverage documents shall be provided to either entity.The CITY and COUNTY shall be financially responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance. SECTION NO. 11: LIABILITY The COUNTY shall indemnify, defend, and hold harmless the CITY, its officers, and employees from all claims, demands, or suits in law or equity arising from the COUNTY's intentional or negligent acts or breach of its obligations under the Agreement. The COUNTY's duty to indemnify shall not apply to loss or liability caused solely by the intentional or negligent acts of the CITY,its officers, and employees. INTERLOCAL RE DATA PROCESSING APPLICATIONS AND SERVICES Page 4 of 12 DRAFT The CITY shall indemnify, defend, and hold harmless the COUNTY, its officers, and employees from all claims, demands, or suits in law or equity arising from the CITY's intentional or negligent acts or breach of its obligations under the Agreement. The CITY's duty to indemnify shall not apply to loss or liability caused solely by the intentional or negligent acts of the COUNTY, its officers, and employees. If the comparative negligence of the PARTIES, their officers, and employees is a cause of such damage or injury, the liability, loss, cost, or expense shall be shared between the PARTIES in proportion to their relative degree of negligence and the right of indemnity shall apply to such proportion. Where an officer or employee of a PARTY is acting under the direction and control of the other PARTY, the PARTY directing and controlling the officer or employee in the activity and/or omission giving rise to liability shall accept all liability for the other PARTY's officer or employee's negligence. Each PARTY's duty to indemnify shall survive the termination or expiration of the Agreement. Each PARTY waives, with respect to the other PARTY only, its immunity under RCW Title 51, Industrial Insurance and only as necessary to make this indemnity provision enforceable with respect to claims relating to the death or injury of CITY and/or COUNTY employees acting within the scope of this Agreement. The PARTIES have specifically negotiated this provision. SECTION NO. 12: RELATIONSHIP OF THE PARTIES The PARTIES intend that an independent contractor relationship is created by this Agreement. The COUNTY shall be an independent contractor and not the agent or employee of the CITY. The CITY is interested only in the results to be achieved and that the right to control the particular manner, method, and means in which the COUNTY meets its responsibilities is solely within the discretion of the COUNTY. Any and all employees who provide services to the CITY under this Agreement shall be deemed employees solely of the COUNTY. The COUNTY shall be solely responsible for the conduct and actions of its own employees under this Agreement and any liability that may attach thereto. Likewise,no agent, employee, servant, or representative of the CITY shall be deemed to be an employee, agent, servant, or representative of the COUNTY for any purpose. Any and all employees acting on behalf of CITY under this Agreement shall be deemed employees solely of the CITY. The CITY shall be solely responsible for the conduct and actions of its own employees under this Agreement and any liability that may attach thereto. SECTION NO. 13: MODIFICATION This Agreement may be modified in writing by mutual written agreement of the PARTIES. INTERLOCAL RE DATA PROCESSING APPLICATIONS AND SERVICES Page 5 of 12 DRAFT SECTION NO. 14: PROPERTY AND EQUIPMENT The ownership of all property and equipment utilized in conjunction with providing the Services shall remain with the original owner, unless otherwise specifically and mutually agreed to by the PARTIES to this Agreement. For the purpose of this section,the terminology "owner" means that PARTY which paid the full purchase price for the property or equipment. SECTION NO. 15: ALL WRITINGS CONTAINED HEREIN/BINDING EFFECT This Agreement contains terms and conditions agreed upon by the PARTIES. The PARTIES agree that there are no other understandings, oral or otherwise, regarding the subject matter of this Agreement. No changes or additions to this Agreement shall be valid or binding upon the PARTIES unless such change or addition is in writing, executed by the PARTIES. COUNTY and CITY were each represented by their own attorney in drafting this Agreement and each relied upon the advice of their own attorney. This Agreement was fully negotiated and the terms herein were either accepted by or independently drafted or revised by the COUNTY and CITY. Accordingly, this Agreement shall not be construed against the PARTY that undertook the principal preparation of it, but shall be construed as if both the COUNTY and CITY jointly prepared this Agreement, and any ambiguity contained herein, if any, shall not be interpreted against any one PARTY. This Agreement shall be binding upon the PARTIES hereto,their successors, and assigns. SECTION NO. 16: DISPUTE RESOLUTION Except as provided for in Section Nos. 5 and 6, any dispute between the PARTIES which cannot be resolved between the PARTIES shall be subject to arbitration. Such dispute shall first be reduced to writing. If the COUNTY CEO and the CITY Manager cannot resolve the dispute, it shall be submitted to arbitration. The provisions of chapter 7.04A RCW shall be applicable to any arbitration proceeding. The COUNTY and the CITY shall have the right to designate one person each to act as an arbitrator. The two selected arbitrators shall then jointly select a third arbitrator. The decision of the arbitration panel shall be binding on the PARTIES and shall be subject to judicial review as provided for in chapter 7.04A RCW. The costs of the arbitration panel shall be equally split between the PARTIES. SECTION NO. 17: VENUE STIPULATION This Agreement has been and shall be construed as having been made and delivered within the State of Washington and it is mutually understood and agreed by each PARTY that this Agreement shall be governed by the laws of the State of Washington both as to interpretation and performance. Any action at law, suit in equity, or judicial proceeding for the enforcement of this Agreement, or INTERLOCAL RE DATA PROCESSING APPLICATIONS AND SERVICES Page 6 of 12 DRAFT any provision hereto, shall be instituted only in courts of competent jurisdiction within Spokane County, Washington. SECTION NO. 18: SEVERABILITY The PARTIES agree that if any parts,terms, or provisions of this Agreement are held by the courts to be illegal,the validity of the remaining portions or provisions shall not be affected and the rights and obligations of the PARTIES shall not be affected in regard to the remainder of the Agreement. If it should appear that any part,term or provision of this Agreement is in conflict with any statutory provision of the State of Washington, then the part, term, or provision thereof that may be in conflict shall be deemed inoperative and null and void insofar as it may be in conflict therewith and this Agreement shall be deemed to modify to conform to such statutory provision. SECTION NO. 19: HEADINGS The section headings appearing in this Agreement have been inserted solely for the purpose of convenience and ready reference. In no way do they purport to, and shall not be deemed to define, limit, or extend the scope or intent of the sections to which they pertain. SECTION No. 20: TIME OF ESSENCE OF AGREEMENT Time is of the essence of this Agreement and in case either PARTY fails to perform the obligations on its part to be performed at the time fixed for the performance of the respective obligation by the terms of this Agreement, the other PARTY may, at its election, hold the other PARTY liable for all costs and damages caused by such delay. SECTION NO. 21: UNCONTROLLABLE CIRCUMSTANCES/IMPOSSIBILITY A delay or interruption in or failure of performance of all or any part of this Agreement resulting from Uncontrollable Circumstances shall be deemed not a default under this Agreement. A delay or interruption in or failure of performance of all or any part of this Agreement resulting from any change in or new law, order, rule, or regulation of any nature which renders providing of Services in accordance with the terms of this Agreement legally impossible, and any other circumstances beyond the control of the COUNTY which render legally impossible the performance by the COUNTY of its obligations under this Agreement, shall be deemed not a default under this Agreement. SECTION NO. 22: FILING The CITY shall file this Agreement with its City Clerk or alternatively place the Agreement on the CITY's website. The COUNTY shall file this Agreement with the County Auditor, or, alternatively, place the Agreement on the COUNTY's website or other electronically retrievable public source. INTERLOCAL RE DATA PROCESSING APPLICATIONS AND SERVICES Page 7 of 12 DRAFT SECTION NO. 23: EXECUTION AND APPROVAL The PARTIES warrant that the officers executing below have been duly authorized to act for and on behalf of the PARTY for purposes of confirming this Agreement. SECTION NO. 24: INITIATIVES The PARTIES recognize that revenue reducing initiative(s) passed by the voters of Washington may substantially reduce local operating revenue for the CITY, COUNTY, or both PARTIES. The PARTIES agree that it is necessary to have flexibility to reduce the contracted amount(s) in this Agreement in response to budget constraints resulting from the passage of revenue reducing initiative(s). If such an event occurs, the PARTIES agree to negotiate in good faith to achieve a mutually agreeable resolution in a timely fashion. SECTION NO. 25. COMPLIANCE WITH LAWS The PARTIES shall observe all federal, state, and local laws, ordinances, and regulations, to the extent that they may be applicable to the terms of this Agreement. SECTION NO. 26: DISCLAIMER Except as otherwise provided, this Agreement shall not be construed in any manner that would limit either PARTY's authority or powers under law. SECTION NO. 27: ASSURANCE The CITY shall pay the COUNTY the true and full cost of all Services provided under this Agreement. The intent of the PARTIES is that neither PARTY will subsidize the other and that the CITY will not subsidize any other jurisdiction that is receiving similar services. SECTION NO. 28: ANTI-KICKBACK No officer or employee of the CITY,having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in the Agreement, or have solicited, accepted, or granted a present or future gift, favor, service, or other thing of value from or to any person involved in the Agreement. SECTION NO.29: NO THIRD-PARTY BENEFICIARIES Nothing in this Agreement is intended to give, or shall give, whether directly or indirectly, any benefit or right, greater than that enjoyed by the general public, to third persons. INTERLOCAL RE DATA PROCESSING APPLICATIONS AND SERVICES Page 8 of 12 DRAFT SECTION NO. 30: SUPERCEDE CLAUSE Upon the Effective Date of this Agreement, the provisions of this Agreement shall supersede any presently-existing agreements between the PARTIES regarding the Services set forth herein including but not limited those documents executed between the PARTIES entitled "INTERLOCAL AGREEMENT BETWEEN SPOKANE COUNTY AND CITY OF SPOKANE VALLEY REGARDING DATA PROCESSING SERVICES (April 2003-December 31, 2004) executed under COUNTY Resolution No. 03-0367 and CITY Contract No. 003-19 ( approved April 8, 2003), and INTERLOCAL AGREEMENT BETWEEN SPOKANE COUNTY AND CITY OF VALLEY REGARDING DATA PROCESSING SERVICES" executed under COUNTY Resolution No. 04-0473 and by the CITY on May 25, 2004; and the "INTERLOCAL AGREEMENT FOR DATA PROCESSING APPLICATIONS AND SERVICES TO THE CITY OF SPOKANE VALLEY" executed by the PARTIES on January 12, 2016. SECTION NO. 31: CHAPTER 39.34 RCW REQUIRED CLAUSES A. PURPOSE: see Section No. 3 above. B. DURATION: see Section No. 4 above. C. ORGANIZATION OF SEPARATE ENTITY AND ITS POWERS: No new or separate legal or administrative entity is created to administer the provisions of this Agreement. D. RESPONSIBILITIES OF THE PARTIES: see provisions above. E. AGREEMENT TO BE FILED: see Section No. 23 above. F. FINANCING: Each PARTY shall be responsible for the financing of its contractual obligations under its normal budgetary process. G. TERMINATION: see Section No. 4 above. H. PROPERTY UPON TERMINATION: see Section No. 15 above. INTERLOCAL RE DATA PROCESSING APPLICATIONS AND SERVICES Page 9 of 12 IN WITNESS WHEREOF, the PARTIES have caused this Agreement to be executed on date and year opposite their respective signatures. DATED: BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY,WASHINGTON MARY KUNEY, Chair ATTEST: AL FRENCH, Vice-Chair Clerk of the Board JOSH KERNS, Commissioner DATED: CITY OF SPOKANE VALLEY John Hohman,Interim City Manager APPROVED AS TO FORM ONLY: Office of the City Attorney INTERLOCAL RE DATA PROCESSING APPLICATIONS AND SERVICES Page 10 of 12 EXHIBIT 1 COUNTY will provide the following Services to CITY: Service 1: Access to the Application known as STORMBILL, Stormwater Application and Database through the year 2022 and ending December 31, 2022 at 5:00PM PST. The COUNTY will host a separate database and application instance for the CITY's use, accessed via the COUNTY's CITRIX portal. STORMBILL is an application and database used to generate and manage the CITY's storm water parcel fees. The COUNTY will host both the application and the database for the CITY, and the CITY will access the application and database via the COUNTY's CITRIX portal through the year 2022 and ending December 31, 2022 at 5:00PM PST. INTERLOCAL RE DATA PROCESSING APPLICATIONS AND SERVICES Page 11 of 12 EXHIBIT 2 Service Rate Billing frequency STORMBILL Hosting $ 1,260.00 USD per year Annual Billing and Access via CITRIX* INTERLOCAL RE DATA PROCESSING APPLICATIONS AND SERVICES Page 12 of 12 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 14, 2021 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Admin. Report— Balfour Park Improvements— Phase I Update GOVERNING LEGISLATION: n/a PREVIOUS COUNCIL ACTION TAKEN: • 08/28/2007 Administration Report; Approval for Feasibility Study for Balfour Park • 09/11/2012 Administration Report - Spokane County Library District (SCLD) Interlocal Agreement • 09/25/2012 Passed motion to execute SCLD Interlocal Agreement • 10/29/2013 Passed motion to adopt Balfour Park / Library Conceptual plan • 12/17/2013 Passed motion to adopt the Park & Rec Master Plan 2013 Update • 11/12/2019 Passed motion to adopt Park & Rec Master Plan 2019 Update • 01/26/2021 Administration Report - SCLD Update by Director Patrick Roewe • 02/09/2021 Passed motion to amend SCLD Interlocal Agreement • 07/06/2021 Passed motion to authorize AHBL Park Design Agreement • 07/27/2021 Administration Report—SCLD Library Design Update • 08/05/2021 Community Workshop to prioritize Park elements • 08/17/2021 Administration Report— Balfour Park Design Update • 08/24/2021 Administration Report— Potential & Pending Projects • 10/26/2021 Administration Report— Balfour Park Design Update BACKGROUND: The City entered into an Interlocal Agreement with the SCLD in 2012, shortly after the City purchased 8.4 acres of property from Pring Corporation, in anticipation of SCLD constructing and operating a new central library facility within Spokane Valley. The City sold a total of 2.82 acres to SCLD for construction of a new library, which was anticipated to occur within a five year period. In 2017, the Interlocal Agreement timeframe for completion was extended from 2017 to 2022. Through the interlocal, the City committed to funding the frontage improvements required for the library and some joint site improvements up to $1.3M. SCLD submitted a bond proposal to the voters in 2013 and 2014, both of which failed to reach the required 60% approval threshold to pass. In 2021, SCLD identified alternative funding options without a voted bond. According to SCLD, the library project is anticipated to bid in January of 2022. On July 6, 2021, Council authorized the City Manager to execute a contract with AHBL, Inc. (AHBL) for design services of the Balfour Park Expansion. The design would be completed in two phases. Phase I will consist of the main park infrastructure including excavation and grading, water, electric and sewer utilities, some of the park pathways and lighting system, the easterly parking lot, some landscaping/irrigation, and the new restroom building. Phase II will consist of the architectural park elements identified in the adopted Master Plan which consist of an events plaza, signature playground, splash pad, picnic shelter, sports courts, veterans' memorial, amphitheater and a walking/interpretive trail. The construction of the Phase I improvements are estimated at $3M. On August 17, 2021, staff discussed the status and funding of the project with Council. The project budget required an additional $2M to fund the construction of the Phase 1 improvements. Staff also discussed the library's project and schedule and the opportunity to combine the projects to obtain more competitive bids for both agencies. Council allocated $2M of Capital Reserve Fund #312 reserves on August 24, 2021 to fund the Phase I infrastructure. The City's anticipated costs and project budget for Phase I — Park Infrastructure is shown below: Project Costs Project Budget Preliminary Engineering $ 470,500 City Fund 312 $3,875,023 Construction $3,404,523 Total Estimated Costs $3,875,023 Total Budget $3,875,023 The project has begun to receive outside interest in both funding and programming. Project staff have met with members of the Recreation Conservation Office and they believe development of the park may warrant RCO grant funding. Additionally, Modern Electric Water Company (Modern) recently expressed interest in financially participating in the construction of additional amenities within the park, primarily the splash pad feature. SCLD has recently indicated that a joint project is not feasible for the district. The main obstacle is the funding mechanism for their project. The new library was approved through a lengthy funding application process as a standalone project. Further discussion with Washington State Treasurer Office's LOCAL program, SCLD's funding agency, indicates a joint project would require a complete evaluation by their funding agency which would delay the bid for the library. The Phase 1 infrastructure project is on target to advertise in February 2022. Staff is seeking Council's direction on how to proceed with the project in lieu of the library's position. OPTIONS: 1) Finalize the construction contract documents and advertise the Phase I Balfour Park Infrastructure project; 2) Advance the contract documents to 90 percent and put the project on hold; or 3) Take other appropriate action. RECOMMENDED ACTION OR MOTION: Seeking Council consensus to authorize staff to finalize the contract documents and advertise the Phase 1 improvement project in early 2022 BUDGET/FINANCIAL IMPACTS: Phase 1 — Park Infrastructure construction is estimated to cost approximately $3M. Presently, money earmarked for Balfour Park in Capital Reserve Fund #312 is approximately $3.875M. Additional funding will be necessary for the future park elements. STAFF CONTACT: Bill Helbig, City Engineer; John Hohman, Deputy City Manager ATTACHMENTS: Presentation ,_ Y e 3 � ,, Balfour T i m r v m no e a s Phase I ___ .01,.....„ ‘.___ Update _ ., „ ,_._..-7, -4---2.4. _ _ •r _ out _ _, _ f I r ,� t_ t lea. C^rr", ' r T - - 1. - 1z i. . 41 p �" ` I`{ ' I It is I. _ I _io ,. , ,,,, . "At ..-710 '0,;-- - 11r. : .- ---..r"--- - • b , ..i ". . - ' ' rY 2 i( ,te rc, '.� 9r� �-"-.` .1 e - t I�•r N rr S .a� Y }. �r�1�i 6 �. i_# li - - '''�..,� _ r, 4 AL . 1 + .a e b s'P F', . a a - ! t ' tt'� - tp� of _ A lir\ ( *A-..1°I.°°°.1114.11*. f, 1' Sohn Hohman, DeputyCity Manager �,�,�� . Spokane . i 4000 Valley - '. IF Bill Helbig, City 9Engineer neer S"T'okan Agenda p valley � Balfour Park Phase I Project Status Coordination with Spokane County Library District (SCLD) Interlocal Agreement with Library 2 S""okane Balfour Park Project Status p valley Admin Report 08/17/21: Additional $2M needed to fund Phase I of the park improvements Opportunity combine with SCLD project in February 2022 to obtain lower bids . . . t- Admin Report 08/24/21: /4„ _ , - - _,., _ . Council allocated additional $2M L 'y 4 to fund Phase I ` ` Project to advertise with SCLD =I ,v ` - ..,4 project early 2022 cam. 4. _ � y}� , . , -11-t--t:;•-lic , jr- r f 3 S Okan J � Balfour Park Project Status p valley City Constructed Frontage "fiRM1_a AAAkN AVENUE — --- -- ---------- - --- Improvements in 2021: aiwti itL-yy t e=�-gi 4j t=; �Q. Pavement Widening11— ��I� // �� ' 1 Curb and Gutter i OW ,, "'� , Utility Relocation i k�7 W":7 (ThO I 2 ��rsE Utility Stubs for Library and °b ID ID '_ Park - r- 1 c,-�o l v: 4� + itts Ill Park Improvement Plans 4 --- Currently at 60% r ' -- x [ '� ° 11 - ` 1' , le) \ Late December 2021 \' 0 6 I - - 90% Complete i C February 2022 - — _ 1 -,,-- _ Q` 4 Construction Documents SPRAGUE AVE. SIT)OF Balfour Park Project Status p lley � Public Outreach & Support Modern Electric Water Company — Potential Splash Pad Partner r l y ..a o.- o 1 -• I _ �� f� • •00�r�.IA• - � �.br "�,�-r d ' cif: :� • A • M L t N i 5 Sokan�� SCLD Coordination p valley Project Coordination / Aggregation SCLD funding through WA Treasurer Office's Local Program does not allow combining projects without further evaluation Evaluation process does not work with the library's project schedule Evaluation may rescind library funding Savings for library is minimal according to their consultant. City staff does not concur SCLD not willing to pursue combining projects 6 S"T'okan�� Balfour Park Project — Next Steps p lley � Staff requests Council consensus in response to SCLD's position SCLD and City will have separate and distinct projects Options for Balfour Park Development: Finalize contract documents and advertise for construction in early 2022 Advance the project to 90% design and put the project on hold Other appropriate action Finalize the SCLD Interlocal Agreement Coordination in design and construction Distribution of City's contribution of $1.3 million to SCLD project 7 Questions Alir- Iht. Options for Balfour Park Development. - 1. Finalize contract documents and advertise for construction- in early 202 _ 2. Advance the project to 90% design and put the project on hold —3. Other appropriate dos- .. 501,A . A�s F as 1 ' ^ 1 R. 1 ', 1 841°4 SIT 'I '' . SSW" CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 14,2021 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑new business ❑public hearing ❑ information ® admin.report ❑pending legislation ❑ executive session AGENDA ITEM TITLE: Admin Report—Custodial Services Update GOVERNING LEGISLATION:N/A PREVIOUS COUNCIL ACTION TAKEN:None. BACKGROUND:The City of Spokane Valley has a long history of contracting for services when it makes financial and operational sense to do so,and with each service contract we enter into we continually evaluate contractor performance in order to ascertain whether we are receiving the service we're seeking and whether the community might be better served by bringing the service in-house—that is,hiring an employee whose work we supervise and direct. Custodial services are currently being provided at City Hall through a private contractor at an annual cost of$81,984. In May of 2021, in preparation for the reopening of City Hall to the public following its closure due to the Covid-19 pandemic, the city entered into a service agreement with a secondary contractor for additional Monday-Friday 8am-5pm touchpoint cleaning and disinfection at City Hall using ARPA funding (and continued with the nighttime janitorial services being provided by the initial contractor). In the six months we've contracted for the additional daytime custodial work and disinfection protocol, we've been very pleased with the work product and can't help but notice that the service level we've been receiving from the initial contractor has declined significantly over the years and is nowhere near the level we feel this important public facility should have. We attribute this much-improved level of cleanliness and sanitation to the contracted employee who's been doing this work, and consequently we have been reevaluating whether the City is better served through a service contract or hiring an additional employee to provide the service. We've concluded that bringing on board an additional employee who will attend to the daily needs of our working staff and the visiting public will better serve the needs of City Hall. This evening we are seeking council consensus to discontinue the existing City Hall custodial services contract and instead add a 1.0 FTE to provide those services which will essentially result in a net$0 impact to the General Fund because we'd trade the cost of the contractor for the cost of an employee. In comparison with nighttime third-party contracted services when no one is in the building, having direct contact and oversight of an employee is simply more efficient and effective. Janitorial needs occur throughout the day and must be attended to by someone(restrooms tidied and restocked,spills and messes cleaned up);having a dedicated custodian taking care of these needs frees up time for our more technically skilled maintenance workers to attend to the many systems and projects across the City's facilities. Additionally, an FTE can perform "other duties as assigned" when available to help our maintenance workers for example, or to accomplish other goals of management— something that cannot be requested of a contractor. The cost for an in-house custodian position is estimated at$77,200 assuming beginning wages at the bottom of the grade 10 range and the most expensive benefit options. This would utilize the already-existing "Custodian"Employee Position Classification listed in Appendix A of the adopted City of Spokane Valley 2022 Budget.Approximately$1,000 in needed equipment and occasional on-call back-up janitorial services would also be anticipated. OPTIONS: (1)Approve,through consensus,making this change in custodial service for City Hall,which would be formalized through a budget amendment in 2022;or(2)take other action as appropriate. RECOMMENDED ACTION OR MOTION: Seeking consensus to authorize the City Manager to hire a full-time custodian for janitorial services at City Hall and execute any documentation necessary to accomplish the same. BUDGET/FINANCIAL IMPACTS: Future budget amendment to add 1.0 FTE with a Net-Zero effect on the General Fund. STAFF CONTACT: John Bottelli,Parks, Recreation&Facilities Director. ATTACHMENTS: None DRAFT ADVANCE AGENDA as of December 9,2021; 9:00 a.m. Please note this is a work in progress;items are tentative To: Council& Staff From: City Clerk,by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings Dec 21,2021, Study Session,6:00 p.m. [due Tue Dec 141 ACTION ITEMS; 1. Consent Agenda(claims,payroll,minutes[normally on the Dec 28 meeting]) (5 minutes) 2. Resolution 21-009,Approving Fees for 2022—Chelsie Taylor (5 minutes) 3.Motion Consideration: Data Processing Services Interlocal Agreement—Morgan Koudelka (5 minutes) 4.Motion Consideration: Cardinal Lobbyist Contract Renewal—Cary Driskell (10 minutes) 5.Mayoral Appt,Nomination Student for AWC Ctr for Quality Communities Grant Award—Mayor Wick(5 min) NON-ACTION ITEMS; 6. Community Development Block Grant(CDBG)Project Prioritization—Chaz Bates (10 minutes) 7.Advance Agenda—Mayor Wick (5 minutes) 8. Info Only: Department Monthly Reports(normally on 4th Tue) [*estimated meeting: 45 mins] Dec 28,2021,Formal Meeting (meeting cancelled: Christmas Holiday) January 4,2022, 5:30 p.m.Swearing in of newly elected councilmembers [Note:This is NOT a special meeting,but an opportunity to administer the oath of office to newly elected councilmembers.] Jan 4,2022,Study Session,6:00 p.m. [due Tue Dec 28] ACTION ITEMS; 1. Council Officer Selections for Mayor and Deputy Mayor— Chris Bainbridge (10 minutes) NON-ACTION ITEMS; 2.Admin Report: 2022 Transportation Improvement Program (TIP)Amendment#1 —Adam Jackson (10 min) 3.Advance Agenda—Mayor (5 minutes) [*estimated meeting: 25 mins] Jan 11,2022,Formal Meeting Format,6:00 p.m. [due Tue Jan 4] Proclamation: Martin Luther King, Jr. Day 1. PUBLIC HEARING: 2022 TIP Amendment#1 —Adam Jackson (10 minutes) 2.Resolution 22-001 Amending the 2022 TIP—Adam Jackson (5 minutes) 3. Consent Agenda(claims,payroll,minutes) (5 minutes) 4. Resolution 22-002,Banking Authority—Chelsie Taylor (5 minutes) 5.Motion Consideration: CDBG Project Prioritization—Chaz Bates (10 minutes) 6.Admin Report: Training Public Records Act,Open Public Meetings— Cary Driskell,Erik Lamb (30 minutes) 7.Admin Report: Advance Agenda—Mayor (5 minutes) [*estimated meeting: 70 mins] Jan 18,2022, Study Session,6:00 p.m. [due Tue Jan 11] Proclamation: Community Risk Reduction Week ACTION ITEMS: 1.Mayoral Appointments: Planning Commissioners (5 minutes) 2.Mayoral Appointments: Lodging Tax Advisory Committee Members (10 minutes) 3.Mayoral Appointments: Citizens to misc. agency appointments (5 minutes) 4.Mayoral Appointments: Salary Commission—Cary Driskell (10 minutes) 5.Mayoral Appointments: Councilmembers to various committees and boards (10 minutes) NON-ACTION ITEMS: 6.Advance Agenda—Mayor (5 minutes) [*estimated meeting: 45 mins] Draft Advance Agenda 12/9/2021 12:00:03 PM Page 1 of 2 Jan 25,2022,Formal Meeting,6:00 p.m. [due Tue Jan 18] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Admin Report: District Court Update —Cary Driskell (15 minutes) 3.Admin Report: Advance Agenda—Mayor (5 minutes) 4. Info Only: Department Monthly Reports [*estimated meeting: 25 mins] Feb 1, 2022,Study Session,6:00 p.m. [due Tue Jan 25] 1.Advance Agenda—Mayor Feb 8,2022,Formal Meeting,6:00 p.m. [due Tue Feb 1] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Admin Report: Advance Agenda—Mayor (5 minutes) Feb 15, 2022, Study Session,6:00 p.m. [due Tue Feb 8] 1.Advance Agenda—Mayor Feb 22,2022,Formal Meeting,6:00 p.m. [due Tue Feb 15] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Admin Report: Advance Agenda—Mayor (5 minutes) 3. Info Only: Department Monthly Reports March 1,2022,Study Session,6:00 p.m. [due Tue Feb 22] 1.Advance Agenda—Mayor March 8,2022,Formal Meeting,6:00 p.m. [due Tue March 1] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Admin Report: Advance Agenda—Mayor (5 minutes) March 15,2022, Study Session,6:00 p.m. [due Tue March 8] 1.Advance Agenda—Mayor March 22,2022,Formal Meeting,6:00 p.m. [due Tue March 15] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Admin Report: Advance Agenda—Mayor (5 minutes) 3. Info Only: Department Monthly Reports March 29,2022, Study Session,6:00 p.m. [due Tue March 22] 1.Advance Agenda—Mayor *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Appleway Trail Amenities PFD Presentation Artwork&Metal Boxes Prosecutor Services Consolidated Homeless Grant Residency Core Beliefs Resolution Ridgemont Area Traffic Governor Authority/Emergency Situations(info only) St. Illumination(owners,cost,location) HHAA Funds St. O&M Pavement Preservation Mirabeau Park Forestry Mgmt. Vehicle Wgt Infrastructure Impact Neighborhood Restoration Water Districts&Green Space No Parking Zones Way Finding Sign Park Lighting Draft Advance Agenda 12/9/2021 12:00:03 PM Page 2 of 2