21-053.01 TK Landscape: Facilities Mowing •,'•„
Spokane
Valley 10210 E Sprague Avenue • Spokane Valley WA 99206
Phone: (509)720-5000 •Fax:(509)720-5075 • www.spokanevalley.org
Email:cityhall@spokanevalley.org
January 3, 2022
Contract No. 21-053.01
TK Landscape and Lawn Service, LLC
13112 E. 28th Avenue
Spokane Valley, WA 99216
Re: Implementation of 2022 option year, Agreement for TK Landscape and Lawn
Service, LLC, 21-053, executed April 6, 2021
Dear Kevin:
The City executed an Agreement for provision of mowing and trimming lawns at City
Hall and the Spokane Valley Precinct on April 6, 2021, by and between the City of
Spokane Valley, hereinafter "City", and TK Landscape and Lawn Service, LLC,
hereinafter"Contractor" and jointly referred to as "Parties."
The original Agreement states that it was for one year, with three optional one-year terms
possible if the parties mutually agree to exercise the options each year. This is the first of
three possible option years that can be exercised and runs through October 31, 2022.
The City would like to exercise the 2022 option year of the Agreement. The
Compensation as outlined in Exhibit A, to the Agreement, includes the labor and material
cost negotiated and shall not exceed $15,546.01. The history of the annual renewals,
including dollar amounts, is set forth as follows:
Original contract amount $11,849.40
2022 Renewal $15,546.01
All of the other contract provisions contained in the original Agreement shall remain in
place and remain unchanged in exercising this option year.
If you are in agreement with exercising the 2022 option year, please sign below to
acknowledge the receipt and concurrence to perform the 2022 option year. Please return
two copies to the City for execution, along with current insurance information. A fully
executed original copy will be mailed to you for your files.
TK Landscape and Lawn
January 3,2022
Page 2
CITY OF SPOKANE VALLEY TK LANDSCAPE AND LAWN
SERVICE,LLC
•
City Manager Kevin Johnso
Owner
APPROVED AS TO FORM:
(-74 —
Office of ; City A ey
® DATE(MMfp D1YVYY)
ACORD CERTIFICATE OF LIABILITY INSURANCE
i 1213012021
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER _CONTACT G_Williafns _ _ _ _
ASSOCIATED AGENTS GROUP cPHO"yam (509)928-7528 _ FAX
Nor (so9)924.4788
EPAAIL
PO Box 13008 _ ass: gwilliamsldaegi.us
Spokane Valley,WA 99213 _ INWRER(S)AFFORDINGCOVERAGe _ - , . ,NAILS
INSURER A: Ohio Casualty Insurance Company
INSURED - _ - INSURER B: ` --__ _._.TK Landscape and Lawn Service LLC INSURERC: -- _ ___,-•_
13112E 28th INSURER 0: _
PO Box 502 Sokane Valley 99037 •INSURER S: ____ _
Spokane Valley,WA 99216 WA 99216 INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
M8R --_�.__`-" ISt1L""fEIIBitT --v --. -_. .. i-�POI.IGY EFF POLICY EXP I
_LTA TYPE OF INSURANCE IINSOI WVO POLICY NUMBER INMIDWYYYYI IYMf0OIYYYYI I UNITS
1 X I COMMERCIAL GENERAL uAaiLRY i
i EACH OCCURRENCE : 1,OQOL000_
CLAIMS-MADE I„J OCCUR G`ETOA RENTED
i � PREMIsgs�agcp4�nrp� �s 1oOQ000.•
i_ I MED EXP(An,ona person) 1 5 __ 1 r5,000_.
A f x x ! BKS62611355 1/22/2021 1/22/2022 I PERSONAL B AOV INJURY }s _ 1,000.000_
'GENt AGGREGATE LIMIT APPLIES PER; f GENERAL AGGREGATE E 22000 000,
7__ POLICY J 7 LOC PRODUCTS-COMP/OP AGO i$ 2,000,000
OTHER' I S
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
ANY AUTO BODILY INJURY(Per person) S
OWNED SCHEDULED
A i, AUTOS ONLY -n., AUTOS x x BAS42611356 : 1/22/2021 1122/2022 I BODILY INJURY(PeracdtlenD s -
XHIRED V NON-OWNED PROPERTY $DAMAGE —T —
AUTOS ONLY /( x AUTOS ONLY ( P eacidn m
F
I UMBRELLA LIAROLCUR EACH OCCURRENCE 5
EXCESS LUIB CLAM-mix AGGREGATE $
, DED ,RETENTIONS I $
'WORKERS COMPENSATION j
AND EMPLOYERS'LIABILITY _ _
Y
ANY PROPRIETOR/PARTNER/EXECUTIVE "�
I OFFICER/MEMBER EXCLUDED? N/A I EL.EACH ACCIDENT f __t
I(Mandatory In NH) _..
If yyaes,describe under
E.LDISEASE-EAEMPLO $
DESCRIPTION OF OPERATIONS below �E,L.DISEASE•POLICY LIMIT $
coverage limit 1,000,000
Washington Stop Gap
A x x BKS62611355 1/22/2021 1/22/2022 I
DESCRIPTION OF OPERATIONS 1 LOCATIONS/VEHICLES(ACORD 1111,Addldonal Remarks Schedule,may be attached If more space is required)
Certificate holder also listed as additional Insured.Coverage forms attached per requirement.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Spokane Valley THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
10210 E Sprague Ave ACCORDANCE WITH THE POLICY PROVISIONS.
Spokane Valley, WA 99206 AUTHORIZED REPRESENTI DF ..,
i —
IsD 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25(2016/03) The ACORD name and logo are registered arks of ACORD
Exhibit A- Contract 21-053.01
kccept
Date: Dec 30,2021
Estimate No. 842
TK Landscape and Lawn Service
LLC
PO Box 502 440o,
Spokane Valley, WA 99037
Presented To:
City Of Spokane Valley
10210 East Sprague Avenue TK LANDSCAPE
Spokane Valley,WA 99206
I)ecription of ticr1 ice Location Qty Each Amount
Weekly Mowing Service City Hall: Mowing service to 10210 East Sprague 1 312.00 312.00
include mowing,trimming,and blowing,Hard edging Avenue; Spokane
will be done every other week. Weekly mowing service Valley,WA 99206
begins April 1st-Oct 30th,and has approximately 31
mowings.Mandatory grass bagging is a 25%additional
charge,and bi-weekly mowing is 50%more than
weekly
Weekly Mowing Service Precinct: Mowing service to Precinct, 12710 East 1 148.50 148.50
include mowing,trimming,and blowing, Hard edging Sprague Avenue;
will be done every other week. Weekly mowing service Spokane Valley,WA
begins April 1st-Oct 30th,and has approximately 31 99216
mowings.Mandatory grass bagging is a 25%additional
charge,and bi-weekly mowing is 50%more than
weekly
SubTotal 460.50
8.9%Tax 40.98
Total 501.48
Thank you for allowing us the opportunity to present our service to you!
$312.00 x 31 =$9,672.00 (001.033.033.518.30.48.01)
$148.50 x 31 = $4,603.50 (001.016.016.521.50.48.01)
Subtotal $14,275.50
Tax $ 1,270.51
Total $15,546.01
From: Kevin Johnson
To: Deanna Horton
Subject: Re:2022 renewal year
Date: Wednesday,December 15,2021 10:27:45 AM
Attachments: jmage001.ioq
[EXTERNAL]This email originated outside the City of Spokane Valley.Always use caution when opening
attachments or clicking links.
Thank you for the response . The reason for starting after 8 am is because that's what the
home occupation permit says is when we can start, and although we operate out of a storage
unit so that doesn't really pertain to us . The grass is to wet first thing in the morning to be
mowed at 5 am . The contract says it is to be mulched but you can't mulch wet long grass.
Which resulted in us hauling about a truck bed full of grass every week to the dump. The price
I quoted in the previous email doesn't even include the time spent going to the dump or the
dump fees we incurred just to keep the level of quality I wanted to deliver and that you would
expect. Most companies that offer the same services as mine would also want to do the
fertilizing , plowing , bark , and other services with higher profit margins. Most also charge a
lot more then 60.00 per man hour. The operational costs of mowing is more then a plumber an
electrician and a roofer combined . There is very little money to be made mowing grass . The
300.00 a week is what I would of needed to charge last year to even think about making a
profit. I believe I heard we were the lowest bidder last year as I did not realize how long it
would actually take us I just knew the square footage . I think alot of the time we spend there
is from bagging the grass and trying to make it look perfect. I'm not sure if a dump fee for
bagged grass can be added to compensate our trips to the dump. I really do love the valley
and the people in it and take pride in the fact we get to care for the city hall but financially it
may just not be worth it to me . If you can't get the new amount approved please let me know
and thank you for your time . Respectfully, Kevin
On Tue, Dec 14, 2021 at 2:02 PM Deanna Horton<dhorton@spokanevalley.org> wrote:
Kevin,
This is the link to find the appropriate prevailing wage https://Ini.wa.gov/licensing-
permits/public-works-projects/prevailing-wage-rates/ I just looked at your contract and
it is not a construction contract so you are not charging us, nor are you required to
charge us prevailing wage. This was a mistake on my part to suggest it.
I know your crew spends time here,you have stated this to us previously. Brian said that
the clean-up has gotten better as the year has progressed. We know that our standards
are very high for this facility and we expect perfection which cannot always be achieved,
unless we are going to pick up every piece of grass ourselves. We are working on our
own expectations. We expected the lawn to be mowed before work at 7:30 on Tuesday
mornings. This was to allow you to be able to mow without the employee vehicles being
in the way.You said you can't start work until after 8:00 a.m. because you don't start
before that on any other day because of the rest of your residential work. While this is
still a mystery to me, because we are not in a residential zone, through the year it
became later and later in the day on Tuesday until you changed it to Monday afternoon.
I also know that some of this had to do with the moisture content of the grass, but in the
end this has become acceptable as well.
This was our first year together and I think it has become a pretty good working
relationship at this point. I expected an increase in the pricing, and I understand your
need to cover your costs, but I am trying to figure out how I will justify explaining to
management a 44% increase after just one year into my contract. I am going to get
some push back adding an extra $3,000 to a budget which was already approved on
the pricing I already have. I know you already explained to me the price increase but I
am not sure if I will get that approved when I present it.
Respectfully,
Deanna
From: Kevin Johnson<kevin@tkyardcare.corn>
Sent: Tuesday, December 14, 2021 12:00 PM
To: Deanna Horton<dhorton@spokanevalley.org>
Subject: Re: 2022 renewal year
[EXTERNAL]This email originated outside the City of Spokane Valley.Always use caution when opening
attachments or clicking links.
Good Morning Deanna . I was looking at our job completion times for last summer and it
took us an average of 5.2 hours to mow the city hall location. That was with 4 people taking
an hour and 20 minutes . charging our hourly rate of 60 dollars per man hour it would come
to 312 dollars a week. This price does not take into account prevailing wages. I am not sure
what the annual increase was for this year. If you can help me figure that out that would be
great . I'm also not sure what format you need for this pricing schedule,but i can send it as an estimate
on my software if that will suffice. I'm also working on getting the insurance certificate for you today thanks and
talk soon
Kevin Johnson
Manager/Senior Estimator
TK Landscape and Lawn Service LLC
Web:www.tklandscape.net
Phone: 5095702527
Licensed and Insured
V
On Fri, Dec 10, 2021 at 1:27 PM Deanna Horton<dhorton@spokanevalley.org>wrote:
Kevin,
I am getting ready to prepare an amendment to the contract to add the 2022 season.
I need an updated pricing schedule which adjusts for the annual increase in the
prevailing wage. I will need an updated insurance certificate. Please let me know if
you have any questions.
Respectfully,
Deanna Horton, CFM
Deanna Horton,CFM I Administrative Assistant,Certified Floodplain Manager
10210 E.Sprague Avenue I Spokane Valley.WA 99206
(509)720-5301 I dhorton@sookanevallev.org
This email and any attachments may be subject to disclosure pursuant to Washington State's Public Record Act,
chapter 42.56 RCW.
Kevin Johnson
Manager/Senior Estimator
TK Landscape and Lawn Service LLC
Web:www.tklandscape.net
Phone: 5095702527
Licensed and Insured
i®i