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20-006.02 Sargent Engineers: On Call Structural Bridge Consulting & Inspection ServicesSpokane 1Valley December 15, 2021 Erik Martin 320 Ronlee Lane, NW Olympia, WA 98502 Community & Public Works Department 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509) 720-5000 ♦ Fax: (509) 720-5075 ♦ www.spokanevalley.org Contract No. 20-006.02 Re: Implementation of 2022 option year, Agreement for On -Call Structural Bridge Consulting and Bridge Inspection Services Contract, #20-006, executed January 9, 2020. Dear Mr. Martin: The City executed an Agreement for provision of Structural Bridge Consulting and Bridge Inspection Services on January 9, 2020, by and between the City of Spokane Valley, hereinafter "City", and Sargent Engineers Inc., hereinafter "Contractor" and jointly referred to as "Parties." The original Agreement states that it was for one year, with three optional one-year terms possible if the parties mutually agree to exercise the options each year. This is the second of three possible option years that can be exercised and runs through December 31, 2022. The City would like to exercise the 2022 option year of the Agreement. The Compensation as outlined in Exhibit A, 2021 to the Agreement, includes the labor and material cost negotiated and shall not exceed $35,000.00. The history of the annual renewals, including dollar amounts, is set forth as follows: Original 2020 Contract amount $25,000.00 2021 Contract Renewal $35,000.00 2022 Contract Renewal $35,000.00 All of the other contract provisions contained in the original Agreement shall remain in place and remain unchanged in exercising this option year. If you agree with exercising the 2022 option year, please sign below to acknowledge the receipt and concurrence to perform the 2022 option year. Please return two copies to the City for execution, along with current insurance information. A fully executed original copy will be mailed to you for your files. CITY OF SPOKANE VALLEY SARGENT ENGINEERS INC. $ z k Calhoun, City Manager Erik Martin Principal Title APPROVED AS TO FORM: Office of G e City`y e Exhibit A Scope of Work 2022 On -Call Structural Bridge Consulting and Bridge Inspection Services Contract Scope of Services On -Call tasks shall be initiated by the City of Spokane Valley (City). Tasks may be completed on a time and material basis as requested or through an approved scope and fee by the City. Each task shall be tracked separately for invoicing. Consultant staff will be provided to the city for performing the following duties in conformance with WSDOT Standard Specifications, WSDOT Construction Manual and Project Contract Specification: • Bridge Engineering consultation, design, analysis, evaluation, inspection and load rating. • Structural engineering consultation, design, analysis, evaluation and observation. • Preparation of plans, specifications, and estimates (PS&E) for the above items. • Six separate bridge structures will need NBI routine and safety inspections in 2022. They are listed below: o SPOKV-3502 Fancher Rd Over BNSF RR — Routine & UBIT Inspection o SPOKV-4507 Sullivan Rd Over UP RR — Routine & UBIT Inspection o SPOKV-4510 Sullivan Rd Over UP RR — Routine & UBIT Inspection o SPOKV-4522 Dishman-Mica Rd Over Chester Creek — Routine Inspection o SPOKV-4595 Argonne Rd Separation — Primary Safety Inspection o SPOKV-5503 Barker Rd Over Spo River — Routine & UBIT Inspection All inspection work shall be pursuant to current WSDOT and NBI bridge inspection standards and shall be performed prior to their 2022 inspection due dates. All inspection work shall be performed under direct supervision of a professional engineer, licensed in the State of Washington and certified as a bridge inspection Team Leader. All inspection findings and photographs shall be sent to the WSDOT WSBIS inspection database. Consultant shall provide the City with hard copies of all inspection reports and photographs for each structure as well as an inspection summary for each. The City of Spokane Valley will obtain the UBIT services for the inspection of structures 3502, 4507, 4510 and 5503. The City will provide the necessary traffic control, including railroad traffic control for all the inspection work. The City will also provide a co -inspector for all the bridge inspections. To complete the Scope of Work the Consultant as outlined Sargent Engineer's, Inc. proposes to bill at their current 2022 hourly rates to a maximum fee of $9,205.00. Any additions or modifications to the proposed scope of work may require a modification to the maximum proposed fee. Attached is the cost - per -task breakdown. DOCUMENTS REQUIRING THIRD -PARTY NOTIFICATION PRIOR TO PUBLIC DISCLOSURE This page has been inserted in place of the page(s) entitled "2022 Hourly Billing Rates" of a contract document which sets forth the rates charged by the contracting entity. Pursuant to the Washington Public Records Act (RCW 42.56), the City has determined that this record may be available for disclosure upon request for review by a third party. However, pursuant to RCW 42.56.520 and RCW 42.56.540, the City has determined it is appropriate to provide the contracting entity notification of any request for this record to allow them time to determine if they wish to seek to obtain a court order requiring the record to be withheld. Please contact the City Public Records Officer at (509) 720-5000 or visit our website at www.spokanevalley.org to complete a Public Record Request to receive a copy of this record. State Departnef:a of Labor & Industries https://Ini.wa.gov), Contractors SARGENT ENGINEER INC Owner or tradesperson JANICE SMITH Doing business as SARGENT ENGINEERS INC WA UBI No. 600 560 818 320 RONLEE LANE NW OLYMPIA, WA 98502 Governing persons JANICE K SMITH MONTE JAY SMITH; ERIK MARTIN; JESSICA SOWARD; Certifications & Endorsements OMWBE Certifications Small Business Enterprise (SBE) Apprentice Training Agent No active Washington registered apprentices exist for this business. Washington allows the use of apprentices registered with Oregon or Montana. Contact the Oregon Bureau of Labor & Industries or Montana Department of Labor & Industry to verify if this business has apprentices. Workers' Comp Do you know if the business has employees? If so, verify the business is up-to-date on workers' comp premiums. L&I Account ID Account is current. 202,111-00 . ............................ Doing business as SARGENT ENGINEERS INC Estimated workers reported Quarter 3 of Year 2021 "11 to 20 Workers" L&I account contact T2 / DALE RIUTTA (360)902-4834 - Email: RIUD235@Ini.wa.gov Public Works Requirements Verify the contractor is eligible to perform work on public works projects. Required Training— Effective July 1, 2019 Completed the training on 11/21/2019 Contractor Strikes No strikes have been issued against this contractor. Contractors not allowed to bid No debarments have been issued against this contractor. Workplace Safety & Health Check for any past safety and health violations found on jobsites this business was responsible for. No inspections during the previous 6 year period. JLSAMoov SARGENT ENGINEERS INC DUNS Unique Entity ID SAM Unique Entity ID 135953032 Purpose of Registration All Awards Physical Address 320 Ronlee LN NW Olympia, Washington 98502-9241 United States CXJDAJHMWPL4 Registration Status Active Mailing Address 320 Ronlee Lane NW Olympia, Washington 98502-9241 United States CAGE / NCAGE 1DZW9 Expiration Date Mar 9, 2022 Doing Business as (blank) Congressional District Washington 10 Division Name (blank) State / Country of Incorporation Washington / United States Division Number (blank) URL http://www.sargentengineers.com Registration Dates Activation Date Mar 12, 2021 Submission Date Mar 9, 2021 Initial Registration Date Mar 22, 2002 Entity Dates Entity Start Date Dec 3, 1984 Fiscal Year End Close Date Dec 31 Immediate Owner CAGE (blank) Legal Business Name (blank) Highest Level Owner CAGE (blank) Legal Business Name (blank) Executive Compensation Registrants in the System for Award Management (SAM) respond to the Executive Compensation questions in accordance with Section 6202 of P.L. 110-252, amending the Federal Funding Accountability and Transparency Act (P.L. 109-282). This information is not displayed in SAM. It is sent to USAspending.gov for display in association with an eligible award. Maintaining an active registration in SAM demonstrates the registrant responded to the questions. Proceedings Questions Registrants in the System for Award Management (SAM) respond to proceedings questions in accordance with FAR 52.209-7, FAR 52.209-9, or 2.C.F.R. 200 Appendix XII. Their responses are not displayed in SAM. They are sent to FAPIIS.gov for display as applicable. Maintaining an active registration in SAM demonstrates the registrant responded to the proceedings questions. I authorize my entity's non -sensitive information to be displayed in SAM public search results: Yes Business Types Entity Structure Corporate Entity (Not Tax Exempt) Profit Structure For Profit Organization Entity Type Business or Organization Organization Factors (blank) Socio-Economic Types Check the registrant's Reps & Certs, if present, under FAR 52.212-3 or FAR 52.219-1 to determine if the entity is an SBA -certified HUBZone small business concern. Additional small business information may be found in the SBA's Dynamic Small Business Search if the entity completed the SBA supplemental pages during registration. Last updated by Molly Cichosz on Mar 09, 2021 at 12:20 PM SARGENT ENGINEERS INC Accepts Credit Card Payments No Debt Subject To Offset No EFT Indicator 0000 CAGE Code 1DZW9 Electronic Business 0 ERIK C MARTIN, President Jessica S Soward 320 Ronlee Lane NW Olympia, Washington 98502 United States 320 Ronlee Lane NW Olympia, Washington 98502 United States Government Business 0 ERIK C MARTIN, President Jessica S Soward 320 Ronlee Lane NW Olympia, Washington 98502 United States 320 Ronlee Lane NW Olympia, Washington 98502 United States Past Performance 0 Erik C Martin, President 320 Ronlee Lane NW Olympia, Washington 98502 United States NAICS Codes Primary Yes NAICS Codes 541330 NAICS Title Engineering Services Product and Service Codes PSC PSC Name C100 Architect And Engineering- Construction C1AA Architect And Engineering- Construction: Office Buildings C1AZ Architect And Engineering- Construction: Other Administrative Facilities And Service Buildings C1CA Architect And Engineering- Construction: Schools C1CZ Architect And Engineering- Construction: Other Educational Buildings C1 DA Architect And Engineering- Construction: Hospitals And Infirmaries C1 DB Architect And Engineering- Construction: Laboratories And Clinics C1DZ Architect And Engineering- Construction: Other Hospital Buildings C1 EB Architect And Engineering- Construction: Maintenance Buildings C1EZ Architect And Engineering- Construction: Other Industrial Buildings C1 FA Architect And Engineering- Construction: Family Housing Facilities CIFB Architect And Engineering- Construction: Recreational Buildings C1 FF Architect And Engineering- Construction: Penal Facilities C1GZ Architect And Engineering- Construction: Other Warehouse Buildings C1JZ Architect And Engineering- Construction: Miscellaneous Buildings C1LB Architect And Engineering- Construction: Highways, Roads, Streets, Bridges, And Railways C1 NE Architect And Engineering- Construction: Water Supply Facilities C1 PZ Architect And Engineering- Construction: Other Non -Building Facilities C1QA Architect And Engineering- Construction: Restoration Of Real Property (Public Or Private) C213 Architect And Engineering- General: Inspection (Non -Construction) https://sam.gov/entity/135953032/coreData?status=Active Page 2 r f 3 Last updated by Molly Cichosz on Mar 09, 2021 at 12:20 PM SARGENT ENGINEERS INC C220 Architect And Engineering- General: Structural Engineering Yes, this entity appears in the disaster response registry. States Counties Metropolitan Statistical Areas Idaho Oregon Washington https://sam.gov/entity/135953032/coreData?status=Active Page 3 of 3 Download JJ Follow Entity Registration Exclusions Active Exclusions Inactive Exclusions Responsibility J Qualification SARGENT ENGINEERS INC LDUNS Unique Entity IC 135953032 SAM Unique Entity ID CXJDAJHMWPL4 CAGE/NCAGE 1DZW9 Physical Address 320 Ronlee LN NW Olympia, Washington 98502-9241, United States Registration Status • Active Date Mar 9,2022 Purpose of Registration All Awards t.lailingAcdress 320 Ronlee Lane NW Olympia, Washington 98502-9241, United States "The DUNS number is currently the official Unique Entity ID Version Current Record There may be instances when an individual or firm has the same or similar name as your search criteria, but is actually a different party. Therefore, it is important that you verify a potential match with the excluding agency identified in the exclusion's details. To confirm or obtain additional information, contact the federal agency that took the action against the listed party. Agency points of contact, including name and telephone number, may be found by navigating to the Agency Exclusion POCs page within Help. • ACTIVE EXCLUSIONS There are no active exclusion records associated to this entity by its Unique Entity ID. • INACTIVE EXCLUSIONS There are no inactive exclusion records associated to this entity by its Unique Entity ID. A� o® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 12/14/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER AssuredPartners of Washington, LLC 19689 7th Ave NE, Ste 183, PMB #369 Poulsbo WA 98370 CONTACT NAME: Allison Barge PHONE FAX (A/c. No. Est): 360-626-2007 (A/c, No): 360-626-2007 MA ADDRess: allison.barga@assuredpartners.com INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: US Specialty Insurance Company 29599 INSURED SARGENG-02 Sargent Engineers Inc 320 Ronlee Lane NW Olympia WA 98502 INSURER B: The Travelers Indemnity Company 25658 INSURER C: Travelers Property Casualty Company of America 25674 INSURER D: The Travelers Indemnity Company of Connecticut 25682 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: 612544948 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTRINSD TYPE OF INSURANCE ADDL SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP M/ (MDD/YYYY) LIMITS B X COMMERCIAL GENERAL LIABILITY Y 6801N687340 2/21/2021 2/21/2022 EACH OCCURRENCE $ 2,000,000 DAMAGE TO RENTED PREMISES (Ea occurrence) $ 1,000,000 CLAIMS -MADE X OCCUR MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 2,000,000 GENERAL AGGREGATE $ 4,000,000 GEN'L AGGREGATE X LIMIT APPLIESPER: LOC PRODUCTS - COMP/OP AGG $ 4,000,000 $ D AUTOMOBILE X LIABILITY ANY AUTO OWNED AUTOS ONLY HIRED AUTOS ONLY SCHEDULED AUTOS NON -OWNED AUTOS ONLY BA4R251565 2/21/2021 2/21/2022 COMBINED SINGLE LIMIT (Ea accident) $1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ $ C X UMBRELLALIAB EXCESS LIAB X O OCCUR CLAIMS -MADE CUP1N690983 2/21/2021 2/21/2022 EACH OCCURRENCE $2,000,000 AGGREGATE $ 2,000,000 $ DED RETENTION $ g WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBEREXCLUDED7 (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y/N N / A 6801N687340 2/21/2021 2/21/2022 PER X OTH- STATUTE ER WA Stop Gap E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 A Professional Liab;Claims Made USS2132121 8/16/2021 8/16/2022 Per Claim Aggregate $2,000,000 $2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) The certificate holder is an additional insured per the attached. Project: 2022 Bridge Inspections and On -Call Engineering City of Spokane Valley is/are an Additional Insured on the Commercial General Liability and Auto Liability when required by written contract or agreement regarding activities by or on behalf of the Named Insured. The Commercial General Liability insurance is primary insurance and any other insurance maintained by the Additional Insured shall be excess only and non-contributing with this insurance. A waiver of subrogation applies to the Commercial General Liability, Auto Liability, Umbrella / Excess Liability and Workers Compensation / Employers Liability in favor of the Additional Insured. CERTIFICATE HOLDER CANCELLATION City of Spokane Valley 10210 East Sprague Avenue Spokane Valley WA 99206 USA 1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE z 7/ ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD