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2022, 02-08 Formal Meeting MINUTES City of Spokane Valley City Council Regular Formal Meeting Tuesday, February 8, 2022 Deputy Mayor Higgins called the meeting to order at 6:00 p.m. The meeting was held in City Hall with Council, staff and some members of the public participating in person; and some members of the public participating remotely via Zoom meeting. Attendance: Councilmembers Staff Pam Haley,Mayor John Hohman, City Manager Rod Higgins, Deputy Mayor Erik Lamb, Deputy City Manager Laura Padden, Councilmember Chelsie Taylor,Finance Director Brandi Peetz, Councilmember Cary Driskell, City Attorney Ben Wick, Councilmember Bill Helbig, City Engineer Arne Woodard, Councilmember[via zoom] Gloria Mantz,Engineering Manager Adam Jackson, Planning/Grants Engineer Absent: Tim Hattenburg, Councilmember Christine Bainbridge, City Clerk INVOCATION: Pastor Manuel Denning of Fountain Ministries Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Hattenburg. It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to excuse Councilmember Hattenburg. APPROVAL OF AGENDA It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COMMITTEE,BOARD,LIAISON SUMMARY REPORTS Councilmember Wick: mentioned he attended the Association of General Contractors (AGC) 100th anniversary and of that organization's help in shaping construction in our region; said he was appointed to the AWC (Association of Washington Cities) Board representing all Eastern Washington cities with a population over 5,000, and that his first board meeting is coming up so he looks forward to coming up to speed; mentioned the release of the legislators transportation package, which included nothing for Eastern Washington. Councilmember Woodard: said he attended a Continuum of Care meeting and that there will be a retreat held at the Convention Center on February 14 and he hopes Councilmembers received the invention to attend that on Monday between the hours of 10 and 4; went to the SAJB, Spokane Aquifer Joint Board meeting and said they are working on logos and resolutions to try to get their year started;said they continue working with cities for to get a sprinkler ordinance that would encourage people to balance out their systems, and have them checked every year to save water; said he testified last Saturday before the House Committee Appropriations concerning bill 1782 concerning density; said about 20 city representatives testified with only two cities testifying for it with the rest opposed. Councilmember Peetz: said she also attended the AGC 100-year centennial celebration; that she attended the Continuum of Care meeting and learned among other things,that they are looking for volunteers to help with the Point-in-Time count; said a Request for Proposal was sent out for a youth homelessness demonstration program coordinator; went to the GSI fly-in, said she watched several videos on different Council Meeting Minutes,Formal: 02-08-2022 Page 1 of 5 Approved by Council: 02-22-2022 perspectives of how the legislature session is going; and that she went to the Boy Scout Association annual breakfast. Councilmember Padden: reported that she went to the Valley Chamber meeting and they were happy with their new membership drive/update, which growth is reflective in their strong financial reports; said the City of Liberty Lake announced they had to re-start their search for their City Manager; she extended congratulations for outgoing School Superintendent Ben Small who announced his retirement; said the Chamber Foundation gives scholarships for students in the trades, announced they have some funds for scholarships but are having difficulty finding interested students, and she encouraged any interested students to contact the Chamber; said the Chamber's GALA is now set for March 26 due to the spike in Covid; and they talked about their Government Affairs position being empty for some time,and they made an offer, but she is unsure of the outcome; mentioned that the AWB (Association of Washington Businesses)had zoom links where people could sign in to discuss the issues with our state legislators; but not many are familiar with that association; and that she attended a retirement party for Suzanne Schmidt retiring from Associated Builders and Contractors,which was well attended. Deputy Mayor Higgins: mentioned the Regional Clean Air Board meeting and that they were informed they are party to a lawsuit concerning whether each notice of construction had to be approved by the board or by a staff member;said the case was dismissed for lack of standing by the plaintiff,although that will likely be appealed; said there were no days above the safe air mark; said the Aging and Long term Care has now made the completed transfer to their new facility;and he mentioned the tremendous shortage of care givers. MAYOR'S REPORT Mayor Haley reported that she attended the Monitoring and External Relations committee for the STA (Spokane Transit Authority), which accepted a fall protection contract; mentioned the electric buses and said they now have 40 which have already been paid for,which will make the new garage full so they will be looking to build another garage. GENERAL PUBLIC COMMENT OPPORTUNITY 111:Mayor Haley explained the process for giving public comment, and invited comments from the public. Ms. Cheryl McManamon, Spokane Valley: she extended thanks for recognizing the parking issues on Conklin;said there are regulations but they are not being enforced;said City told her and her neighbors that this apartment building is a good fit for their neighborhood; said it only has 1.5 parking spaces which is not enough; said there was a car parked in the right-of-way since August 15, 2021; they called Crime Check but was told that is no longer their job to enforce parking; said the car remains and has fiat tires and invalid license plate; said it appears there are no regulations about parking in front of or blocking mailboxes; said they contacted the apartment manager that told her they would send out an e-mail to their residents which apparently had no affect other than people getting notifications from the USPS that mail had been delayed because of cars parked in front of the mailboxes; she also mentioned cars haphazardly parked along the road; and accidents with cars spinning out and Ieaving a mess in front yards. Mr. Bob Cunningham, Spokane Valley: said he is the District Manager for the Irvin Water District; said he put in for a grant fund for a project that came up during a meeting with Spokane Valley;that before Covid, it was brought to their attention that along Trent from the River to Millwood there's a commercial and industrial zone that has not been able to be developed as they would have hoped because of fire flows;said it would be a significant cost to get a bigger water main in there but that it what their grant is for; so it will create opportunity for jobs while the water line is going in and in the long term, would allow that whole corridor to get developed into bigger commercial and industrial zones,and part of that project will loop into crossing Pines to the south and looping the Pinecroft Business Park and give more possibilities of higher fire flows; said that is what their grant application is for and that the Fire Department was hoping to get something done in that area for fire flows;said the Water District is also considering having matching funds and he hopes to get this through. Council Meeting Minutes, Formal: 02-08-2022 Page 2 of 5 Approved by Council: 02-22-2022 Ms. Diane Hunter, Spokane Valley: continuing with the topic Ms. McManamom spoke of, said she has to pick up garbage thrown in her yard every week, from cars passing through due to the development in her area; said the cars are not following the speed limits, and use her driveway as a turn-around; said an officer said they would not do traffic stops at their street; said SCOPE put out a traffic sign for a few weeks last summer; and she also mentioned the 1.5 parking spaces; said she and her neighbors of Conklin Road are wondering, where it states in the City documents about protecting existing residential neighborhoods, and she asked what is being done to protect them. Ms.Pam Marlowe, Spokane Valley, via zoom: she thanked Council for someone contacting her to discuss neighborhood concerns;mentioned close proximity of shootings to her home;said it seems like Eagle Point has no accountability and they don't want to talk to the police,said the crime incidents seem to be mounting and she wants to know when this area will get cleaned up; said it has really gone downhill in the last two years and she would like to know what can be done about crime; that they don't feel safe, and that crime issues seem to be an every day thing now. NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda. a. Approval of Claim Vouchers on February 8,2022,Request for Council Action Form: $970,971.47 b. Approval of Payroll for Pay Period Ending January 31,2022: $670,676.03 c.Approval of Council Meeting Minutes of January 14,2022 Special Meeting,Council of Governments d. Approval of Council Meeting Minutes of January 18, 2022 Study Session e. Approval of Council Meeting Minutes of January 25, 2022 Special 5 p.m. Meeting f.Approval of Council Meeting Minutes of January 25, 2022, Regular Formal Meeting It was moved by Deputy Mayor Higgins,seconded and unanimously agreed to approve the Consent Agenda. 2. Motion Consideration: Mayoral Appointments to CLFR (Coronavirus Local Fiscal Recovery Fund) Council Subcommittee—Mayor Haley It was moved by Deputy Mayor Higgins and seconded to approve the Mayoral recommendation of appointment of Mayor Haley, Deputy Mayor Higgins and Councilmember Hattenburg to a CLFR Subcommittee for the purpose of reviewing, ident j'ing and providing guidance on allocation and distribution options for CLFR funding. Councilmember Peetz asked if there would be any public outreach and Mr. Lamb acknowledged there would be,similar to the CARES process when we solicited stakeholder input; and that the goal is to narrow down some of the options and then bring that back to full Council. Mayor Haley invited public comment; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 3. Motion Consideration: CLFR Appropriation for the Buckeye Avenue Sewer Extension Project Bill Helbig, Gloria Mantz It was moved by Deputy Mayor Higgins and seconded to allocate CLFR funds in the amount of$500,000 for the Buckeye Avenue Sewer Extension project. After Engineering Manager Mantz explained the project's location, purpose, costs and status, Mayor Haley invited public comments. No comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 4. Motion Consideration: Approval of Parking Agreements at Former White Elephant Site—Cary Driskell It was moved by Deputy Mayor Higgins and seconded to approve the easement and license agreement to Conley's Restaurant and authorize the City Manager to finalize and execute the same. City Attorney DriskelI explained the background of the agreements as noted in his Request for Council Action form; and said there is no harm to the City in granting these agreements. Mayor Haley invited public comments. Mr. John Harding, Spokane Valley: said he is curious about the intended use of the property as he is hearing Council Meeting Minutes,Formal: 02-08-2022 Page 3 of 5 Approved by Council: 02-22-2022 rumors about the uses; said on whatever will be done with the building,that he would like to see a rendition of what it would look like and a presentation to inform the public about the uses.There were no other public comments. City Manager Hohman explained that staff is working to get an assessment to determine the building's condition as there are some concerns about structural integrity; said there has not been a decision or discussion about the use and we need to get this taken care of;the intention is for future law enforcement activities, which are yet to be defined, and once we have a better understanding of the condition of the building, staff will report back to Council. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. GENERAL PUBLIC COMMENT OPPORTUNITY[2 : Mayor Haley invited public comments. Ms. Barb Howard, Spokane Valley, via zoom: said she feels she is being discriminated again in her neighborhood as she has been working hard to get the neighborhood get cleaned up; said it's not going away but is getting worse; she mentioned Councilmember Wick's newspaper being inside City Hall and that according to RCW 42.17A.555 it should not be in there as the paper is used to campaign;said she spoke with the PDC (Public Disclosure Commission) and she will look into filing a compliant if that is not removed; said she lives across the street from the Eagle Point Apartments,and she'd like some help to get this cleaned up. ADMINISTRATIVE REPORTS: 5.Potential Grant Opportunity, Complete Streets Program—Adam Jackson Mr. Jackson explained that the TIB (Transportation Improvement Board) notified him that we are being considered for a grant in the$300,000 to $500,000 range; said the TIB stated they intend to fund everyone because they have more funds than applications; so now we are being asked to provide work plans for our proposed projects: Bch Avenue Sidewalk Thierman to Coleman, and Park Road Sidewalk Nora to Baldwin; and he noted there are sufficient REET (real estate excise tax) funds to cover the cost. Mr. Jackson said that if Council agrees, he will bring this back for a motion consideration next week. There was Council consensus to do so. 6, Potential Grant Opportunity,National Highway Freight Program—Adam Jackson For this grant, Mr. Jackson said we are trying to line up our projects to submit to the SRTC (Spokane Regional Transportation Council), and he noted the three projects: Pines Road/BNSF Grade Separation, Bigelow-Sullivan Corridor, and Argonne Road, as shown in the information in Mr. Jackson's Request for Council Action form. Mr. Jackson said he is seeking Council consensus to develop the applications and cost estimates for those three projects, and if Council agrees,he will bring this forward for a motion at the February 22 Council meeting. Council concurred to move forward as Mr. Jackson proposed. 7. Potential Grant Opportunity, City Safety Program--Adam Jackson Via his PowerPoint, Mr. Jackson explained about the possible 2022 City Safety Program (CSP) funding, which is offered every two years, has $35 million available, and requires a 10% City match; applications are due March 4,2022 with awards by fall 2022;he went over some of the more prominent fatal and serious crash types and areas where they occur, and went over the potential projects. Mr. Jackson noted that this too will come back to Council on February 22,2022 with refined scopes and costs for Council to consider a prioritized project list. There were no objections to proceed. 8.Barker GSP Change Order Process—Bill Helbig, Gloria Mantz Engineering Manager Mantz started with the PowerPoint explaining about project funding and costs, our interlocal agreement with WSDOT (Washington State Department of Transportation) which includes WSDOT as the lead agency with the City as being financially responsible for the project; that WSDOT awarded the contract to the Max J Kuney Company as the low bidder; and she then went over the status of the project, along with some of the construction challenges. City Engineer Helbig then talked about the change order approval process as shown on PowerPoint slide 10; he brought attention to the spreadsheet Council Meeting Minutes,Formal: 02-08-2022 Page 4 of 5 Approved by Council: 02-22-2022 and mentioned that many of those change orders have been negotiated and executed for a total of approximately $205,000; said the interlocal with WSDOT allows up to $350,000 worth of change orders before they need to seek additional approvals from Council;he said we are approaching that and when the aforementioned change orders are ready,we will be over that$350,000 amount. Mr. Helbig said that once we hit$350,000,we will bring those change orders as they occur,to Council for approval,which will allow WSDOT to execute the change orders and allow the contractor to proceed. Mr. Helbig said that once this work starts back up,things will move fast which means we might be bringing change orders to Council as part of an amended agenda for Council approval that night; and any change orders that staff brings to Council for approval,we would be responsible for those costs. 9.Advance Agenda—Mayor Haley Councilmember Peetz brought up the topic of parking problems mentioned tonight during public comment, including mailboxes being blocked by cars and asked if there is something we can do to help,perhaps with a weed and seed program, or having a regional committee similar to the homeless issue. City Manager Hohman said that he will confer with Chief Ellis about bringing a discussion to Council on different ideas to address this issue, or perhaps have a team approach for public safety to try to identify service providers; said he will work toward bringing something in a few weeks, and Council agreed. 10. Depat talent Report This was for information only and was not reported or discussed. CITY MANAGER COMMENTS City Manager Hohman extended his congratulations to Councilmember Wick on his AWC Board Appointment; he said that the legislature Transportation packet was announced today and it seems all the project funding is on the west side of the state with just a few bike and pedestrian projects on this side; said he is working with our lobbyist to set up testimony,adding that Councilmember Wick is scheduled to testify this Thursday morning. Mr. Hohman also mentioned the County law enforcement vehicle purchasing program and of us purchasing vehicles with City funds; said more police vehicles will start showing up this summer. Mr. Hohman thanked Councilmember Woodard for testifying on Senate Bill 1782 concerning density. Mr. Hohman also noted the disturbing trend that the State steps in and tries to pre-empt years of community discussions about land use and again, said this goes along with our legislative goal of defending local control; he said it appears that SB 1782 will not move forward. It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:57 p.m. (-D A— Li( ,)6`( yL ATT S Pam Haley,Mayor ristine Bainbridge, City Cleric - Council Meeting Minutes,Formal: 02-08-2022 Page 5 of 5 Approved by Council: 02-22-2022 SIGN-IN SHEET SPOKANE VALLEY CITY COUNCIL MEETING Tuesday, February 8, 2022 6:00 p.m. Regular Meeting GENERAL PUBLIC COMMENT OPPORTUNITY Citizens may only speak at one or the other, but not both General Public Comment Opportunities. THIS IS GENERAL PUBLIC COMMENT OPPORTUNITY 1 — THIS OCCURS EARLY IN THE AGENDA. SPEAKERS MAY SPEAK AT EITHER GENERAL PUBLIC COMMENT OPPORTUNITY 1 OR 2 —BUT NOT BOTH. YOUR SPEAKING TIME WILL GENERALLY BE LIMITED TO THREE MINUTES You may sign in to speak but it is not necessary,as the Mayor will afford the public the opportunity to speak. NAME TOPIC OF CONCERN YOU YOUR CITY OF RESIDENCE PLEASE PRINT WILL SPEAK ABOUT � er d art w� � �S S �J�� r� �e vet r y� Wl � arm � w��`? //�� 9� !° I �,„7/7 , b�"�,c., 5ed et,fte V /f to k /9-OLS 0 fu're.g. ()q /-5 511°0/4440 e- /43' Please note that once information is entered on this form, it becomes a public record subject to public disclosure.